Executive Committee Regular Meeting Minutes

Extracted text (beginning)

ADOPTED 
Executive Committee  
Minutes of a Regular Meeting  
November 22, 2023                                                     ADOPTED  Page 1 of 13 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 22, 2023 
Islands Trust Boardroom 
200-1627 Fort Street 
Victoria BC  V8R 1H8 
 
Members Present Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee (electronically) 
  
Staff Present Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) (electronically) 
 Stefan Cermak, Director, Planning Services (DPS) (electronically) 
 Robert Barlow, Legislative Services Clerk/Recorder 
 
1. CALL TO ORDER 
 
The meeting was called to order at 9:15 a.m. Chair Luckham provided a territorial 
acknowledgement.  
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
The following was presented for consideration as an expected late item: 
 8.2.4.1 Financial Costs of LTC Chair Assignments – Briefing 
 
The following was presented for consideration as a new item: 
 7.5.3 Trust Council scheduling – Trustee Boland 
 
The following was presented for consideration as a comment on an item: 
 7.2.4 Complete Communities Grant RFD content – Trustee Patrick (Regional 
Planning Committee Chair) 
 
Executive Committee did not add this item to the agenda and suggested that 
Trustee Patrick could:  
 work with staff before the December 5
th
 Executive Committee meeting to 
discuss the RFD 
 provide amendments as a late item to the Trust Council agenda at that time 
 provide her comments directly to trustees 
 
2.2 Approval of Agenda 

ADOPTED 
Executive Committee  
Minutes of a Regular Meeting  
November 22, 2023                                                     ADOPTED  Page 2 of 13 
 
By general consent the Committee approved the agenda as amended. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
 
None. 
 
4. ADOPTION OF MINUTES 
 
4.1 Draft Executive Committee Minutes of November 1, 2023 
 
By general consent the Committee adopted the minutes as presented. 
 
5. FOLLOW-UP ACTION LIST AND UPDATES 
 
5.1 Follow-Up Action List/Director/Chief Administrative Officer Updates 
 
The Committee reviewed the Follow-up Action List (FUAL).   
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee Chairs spoke to recently attended and upcoming Local Trust 
Committee (LTC) meetings. 
 
5.3 Islands Trust Conservancy Liaison Update 
 
Vice Chair Elliott provided an update, noting that Trustee Gauvreau has been appointed 
as Islands Trust Conservancy Board ex officio member on Governance Committee. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
6.1 Lasqueti Island LTC Bylaw 102 – Request For Decision 
 
EC-2023-118 
It was MOVED and SECONDED, 
that E

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