Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes   Page 1 of 9 
May 3, 2023 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
May 3, 2023, recessed then reconvened May 10, 2023 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee(boardroom) 
 Tobi Elliott, Vice-Chair, Gabriola Trustee (boardroom) 
 David Maude, Vice-Chair, Mayne Trustee (boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee (electronic) 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (boardroom) 
 David Marlor, Director, Legislative Services (DLS) (electronic) 
 Julia Mobbs, Director, Administrative Services (electronic) 
 Clare Frater, Director, Trust Area Services (DTAS) (boardroom) 
 Stefan Cermak, Director, Planning Services (DPS) (electronic) 
 Lori Foster, Executive Coordinator/Recorder (boardroom) 
  
Others Present: 1 person attended electronically 
 
1. CALL TO ORDER 
 
Chair Luckham gave a First Nations land acknowledgement that the Islands Trust Area is home 
to Coast Salish Peoples since time immemorial stating gratitude to live and work here. 
 
The meeting was called to order at 9:15 a.m. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following at: 
 7.1.1.1 Draft 3-day Trust Council June Schedule (circulated late item) 
 10.1.1 MP Patrick Weiler (West Van-Sunshine Coast-Sea to Sky Country) re: 
OPP’s Abandoned Boats Program letter dated May 2, 2023 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes - None 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING – None 
 
 
 

 
Executive Committee Meeting Minutes   Page 2 of 9 
May 3, 2023 ADOPTED 
4. ADOPTION OF MINUTES 
 
4.1 April 12, 2023 draft minutes 
 
By general consent, the April 12, 2023, Executive Committee draft minutes were 
adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative (CAO) Hotsenpiller noted a deeper review of the FUAL will be 
addressed with item 11.1. 
 
Staff gave the following verbal updates: 
 Outreach with San Juan Country Council and Bowen Island Municipality, looking into 
meeting after June Trust Council, 
 Human resources updates re: Senior Indigenous Relations Advisor interviews in 
progress and, Communications Specialist, Morgana van Niekerkwork has joined 
Trust Area Services, 
 The Policy Statement Amendment Project has stalled due to staff vacancy/capacity, 
 Reporting on the Financial Audit will not be coming to June Trust Council, 
 Progress report on Cityview software update, 
 Chair Luckham to put his name forward to sit on the new Accessibility Committee.  
 
5.2 Local Trust Committee Chair Updates 
 
Chairs of their local trust committees (LTC) provided updates on recently attended 
meetings, applications of note, LTC project updates and official com

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