Financial Planning Committee Special Meeting Minutes

Extracted text (beginning)

ADOPTED 
 
Financial Planning Committee 
Minutes of a Special Meeting 
April 6, 2023 ADOPTED Page 1 of 5 
 
Financial Planning Committee 
Minutes of a Special Meeting 
 
Date of Meeting: 
Location: 
April 6, 2023 
Electronic Meeting 
  
Members Present:  
 
Joe Bernardo, Local Trustee (Chair) 
Mairead Boland, Local Trustee (Vice Chair) 
Tobi Elliott, Executive Committee Representative 
Kristina Evans, Trust Programs Committee Representative 
David Graham, Local Trustee 
Peter Luckham, Executive Committee Representative 
David Maude, Executive Committee Representative 
Laura Patrick, Regional Planning Committee Representative 
Tim Peterson, Executive Committee Representative 
Susan Yates, Islands Trust Conservancy Board Representative 
 
Staff Present: 
 
Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
Stefan Cermak, Director, Planning Services 
Clare Frater, Director, Trust Area Services 
David Marlor, Director, Legislative Services 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
No member of the public was present. 
 
1. CALL TO ORDER 
 
Chair Bernardo called the meeting to order at 10:00 a.m. and acknowledged that all participants 
were meeting on lands and waters that have been the traditional home of indigenous peoples 
since time immemorial. 
  
2. AGENDA 
 
2.1 Review of the Agenda 
 
The Chair stated that the purpose of the special meeting was to consider the report on 
the work conducted to date in regards to what the Financial Planning Committee (FPC) 
working group and staff have developed regarding the Governance Committee initiative 
to develop an outline of a corporate planning process for Islands Trust. 
 
No new or late items were presented. 
 
2.2 Approval of Agenda 
 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Special Meeting 
April 6, 2023 ADOPTED Page 2 of 5 
By general consent the Committee approved the agenda as presented. 
 
3. BUSINESS 
 
3.1 The Strategic Planning Process – Draft Discussion Paper 
 
Trustee Evans presented the discussion paper, stating that the working group reviewed 
strategic plans and best practices from various other local governments. Trustee Evans 
presentation included: 
 the need to identify Islands Trust vision, mission, values, goals, projects and 
milestones as key concepts in a corporate planning process 
 the important link between strategic planning and the budget process 
 the need for individual trustees, other standing committees, and staff to be fully 
engaged with developing a corporate planning process 
 
3.2 Structure Decision-making - Briefing 
 
CAO Hotsenpiller presented the Briefing, indicating that it is a companion piece to the 
draft discussion paper and that it provides an outline of the need to develop a process 
of structured decision-making at the Islands Trust, in support of development of an 
overall corporate plan.  
 
Committee discussion ensued, and included: 
 a corporate plan

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