Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 9 
August 3, 2022  ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
August 3, 2022 
Public Venue, Electronic Meeting 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Brad Smith, Island Planner 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement  
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: 2 members of the public attended electronically 
 
The meeting was conducted electronically, live streamed and recorded. 
 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
Chair Luckham called the meeting to order at 9:02 a.m. and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory then introduced elected 
officials and staff. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items: 
 9.5 UBCM/Islands Trust breakfast 
 9.6 Adding standing item Public Comment to Executive Committee agenda 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Attached as indicated for items 6.1 and 8.2.2.1. 
 
3. RISE AND REPORT DECISIONS FROM CLOSED MEETING – None 

 
Executive Committee Meeting Minutes  Page 2 of 9 
August 3, 2022  ADOPTED 
 
4. ADOPTION OF MINUTES 
 
4.1 July 7, 2022 Executive Committee draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors reviewed their FUAL list 
items, spoke to emerging issues, recently attended meetings, and gave staffing updates 
noting summer vacation schedules. 
 
Items discussed included: 
 Governance Committee inaugural meeting held July 29
th
 business items, 
included trustee orientation, policy and terms of reference, 
 Notifying Financial Planning Committee about possible budget amendments, 
 Elections process and advertising updates, 
 New Director of Planning Services starts August 15
th
.  
  
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee Chairs also noted: 
 Agricultural Land Commission changes; the Denman Farm Plan, 
 Superb staff work regarding North Pender public hearing and community 
information meetings, 
 Priority items from the Governance Committee – EC elections, strategic 
planning, discussion at Trust Council, trustee orientation, 
 Press coverage regarding speculation tax, 
 BC Ferries and Snuneymuxw First Nation formal agreement regarding Gabriola 
application, 
 Short

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