Governance Committee Regular Meeting Agenda

Extracted text (beginning)

Governance Committee
Agenda
 

Date:Friday, July 29, 2022
Time:12:00 pm - 3:00 pm
Location:Islands Trust Victoria Boardroom
200-1627 Fort Street, Victoria, BC
Pages
1.CALL TO ORDER/LAND ACKNOWLEDGEMENT
2.ELECTION OF CHAIR AND VICE-CHAIR
3 - 3
See attached procedure
3.AGENDA
3.1.New Items and Re-Ordering of the Agenda
3.2.Approval of Agenda
4.CORRESPONDENCE
5.ADMINISTRATIVE COORDINATION
5.1.Draft Minutes of Previous Meetings
None
5.2.Resolutions Without Meeting
None
5.3.Follow up Action List
None
6.BUSINESS ITEMS
6.1.Terms of Reference for the Standing Governance Committee - RFD
4 - 6
THAT the Governance Committee recommends that staff develop a draft terms of
reference for the Governance Committee, with the following
elements:                                          
 1.
 2.
 3.

6.2.Amending of Trust Council Policy 2.3.1 Council Committee System - RFD
7 - 8
THAT staff be directed to draft amendments to Trust Council Policy 2.3.1, Council
Committee System, incorporating any changes to the policy recommended by the
Governance Committee and that the policy be returned to the Governance Committee
for subsequent referral to Trust Council for approval.
6.3.Governance Review Report Recommendations - Discussion
Consultant's report received at March 2022 Trust Council.
Hyperlink:  https://islandstrust.bc.ca/document/governance-review-final-report-
february-2022/
6.3.1.Referred from June Trust Council item 4.2.5 - Review and Implementation
of recommendations from the Governance Review 2022 - Briefing
9 - 16
For Governance Committee consideration.
6.3.2.Immediate Action Item List
17 - 18
Trustee Middleton email - attached
6.4.Role of Islands Trust Conservancy in the Islands Trust Governance Review - Discussion
19 - 19
Islands Trust Conservancy Chair, Stamford email - attached
6.5.Role of Governance Committee regarding governance review request to the Province -
Discussion
6.6.Communications - Discussion
Internal & External
6.7.Potential Budget Request for 2022/23 - Discussion
7.NEW BUSINESS
8.WORK PROGRAM
9.NEXT MEETING
To be determined by the Committee.
10.CLOSED MEETING
None scheduled.
11.RISE AND REPORT
12.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

  MEMORANDUM 
Islands Trust Memorandum 1 
File No.: 2945-20-06 
  
DATE OF MEETING: July 29, 2022 
TO: Governance Committee 
FROM: CAO 
SUBJECT: Procedure for Election of Chair/Vice-Chair of Governance Committee 
 
1. ELECTION OF CHAIR 
The first order of business is to elect the Chair of the Governance Committee.  A few points to note 
about these elections: 
 
a) nominations must be moved and seconded by someone other than the nominee; 
b) each nominee will be asked to indicate their willingness to stand as a candidate once 
nominated; 
 
c) voting is by secret ballot (vote) and proxy voting is not permitted; 
d) following the count of votes the name of the successful candidate will be announced, but vote 
counts won’t be ann

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