Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
March 8, 2021 ADOPTED Page 1 of 7 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
March 8, 2021 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Julia Mobbs, Director, Administrative Services 
 Carmen Thiel, Legislative Services Manager 
 Dilani Hippola, Senior Policy Advisor 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder 
  
Others: None 
 
All participants attended electronically via Zoom, the meeting was recorded; however the live stream 
service was not available.  Public could attend via the Zoom link which was posted on the 
www.islandstrust.bc.ca website. 
 
1. CALL TO ORDER 
 
At 9:02 a.m., Chair Luckham called the meeting to order stating gratitude to live and work in 
Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
For consideration to add the following items: 
 
6.  Trust Council Tuesday schedule 
Under item 9. Correspondence 
9.11  Sybil Frey re: Islands T 2050  
9.12 G. Brazier re: Trust Council schedule 
9.13 M. Auerbach re: Policy Statement Project  
9.14 E. O Brien re: Trust Council accessibility 
 
 

 
Executive Committee Minutes of Regular Meeting 
March 8, 2021 ADOPTED Page 2 of 7 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended. 
 
By general consent, item 12. Rise and Report was addressed next. 
 
12. RISE AND REPORT  
 
Chair Luckham reported the following from the February 24, 2021 in-camera meeting of the 
Executive Committee:  
 That the February 3 in-camera minutes were adopted, 
 Materials for the closed March 11 Trust Council session were approved, 
 Staff were advised to develop policy for long form prosecution of development permits. 
 
2.2.1 Agenda Context Notes 
 
Provided for information. 
 
3. ADOPTION OF MINUTES 
 
3.1 February 24, 2021 draft minutes 
 
Amend item 5.2., third bullet, replace the word “request” with “referral” re: James 
Island subdivision. 
 
By general consent, the February 24
th
 minutes were adopted as amended. 
 
3.2 Resolutions Without Meeting (RWM) Report  
 
As contained in the report, on February 12, 2021 EC-RWM-2021-001 was passed. 
 
That the Executive Committee appoint KPMG as auditor for the Islands Trust and the 
Islands Trust Conservancy 2020/21 Financial Statements.  Vice Chair Patrick abstained. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Office

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