Select Committee Regular Meeting Minutes

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Select Committee Governance and Management Review 
Minutes of Regular Meeting 
March 1, 2021 ADOPTED Page 1 of 4 
 
 
Trust Council 
Select Committee 
Governance and Management Review 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
March 1, 2021 
3:00 pm 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Chair, Lee Middleton, Saturna Island Trustee 
 Vice Chair, Kees Langereis, Gabriola Island Trustee 
 Michael Kaile, Bowen Island Municipal Trustee 
 David Critchley, Denman Island Trustee 
 Peter Luckham, Executive Committee Representative, Thetis Island Trustee 
 Paul Brent, Saturna Island Trustee 
 Ben McConchie, North Pender Island Trustee (arrived at 3:12 p.m.) 
 Deb Morrison, Trust Programs Committee Chair North Pender Island Trustee 
 Steve Wright, South Pender Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 Lori Foster, Executive Coordinator/Recorder 
  
Guest:  Julia Crosby, Procurement and Contract Specialist, BC Bid 
 
1. LAND ACKNOWLEDGEMENT - CALL TO ORDER 
 
At 3:00 p.m., Chair Middleton called the meeting to order stating gratitude to live and work on 
Coast Salish First Nations traditional and treaty territory. 
 
Chair Middleton welcomed Julia Crosby, Procurement and Contract Specialist from B.C. Bid, who 
joined the meeting to answer questions and offer feedback on item 4.1 of the agenda.  
 
2. APPROVAL OF AGENDA 
 
By general consent, the agenda was approved as presented. 
 
3. ADDOPTION OF MINUTES/COORDINATION 
 
3.1 Minutes of Meetings 
 
3.1.1 February 16th draft minutes for adoption 
 

 
Select Committee Governance and Management Review 
Minutes of Regular Meeting 
March 1, 2021 ADOPTED Page 2 of 4 
 
SC-2021-016 
It was Moved by Trustee Kaile and Seconded by Trustee Langereis, 
That the February 16 minutes be adopted as presented. 
CARRIED 
 
3.2 Resolutions Without Meeting  
 
None 
 
3.3 Follow-up Action List (FUAL) 
 
Received for information. 
 
4. BUSINESS ITEMS 
 
4.1 BC Bid Governance Management Review - draft procurement review 
 
The Select Committee discussed the following regarding the draft procurement 
document: 
 
 Section 3.1 Ministry Responsibility change to read Islands Trust Responsibility 
and anywhere the ministry is referenced change to read Islands Trust, 
 Add hyperlink to Islands Trust Act for reference, 
Trustee McConchie joined the meeting at arrived at 3:12 p.m. 
 Section 4.2 Service Requirements discussion included timeframes, expectations 
on reporting out to Council, written monthly reports to the Select Committee, 
 Section 4.2(b) clarify that all trustees would be invited to be interviewed,   
 Identify liaisons with the contractor as the Select Committee Chair and Chief 
Administrative Officer, 
 Clarifying proponent qualifications, contract details and that scope of work does 
not change during contract negotiations, 
 Section 5. Requirements to state what the proponent must clearly demonstrate. 
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