Select Committee Regular Meeting Agenda

Extracted text (beginning)

Trust Council Select Committee
Governance and Management Review
Agenda
 

Date:Monday, January 18, 2021
Time:1:30 pm
Location:Electronic meeting, Public venue
Islands Trust
200-1627 Fort Street
Victoria, BC V8R 1H8
Pages
1.LAND ACKNOWLEDGEMENT
2.MEMBERSHIP OF COMMITTEE
2.1.Meeting Procedures/Quorum/Voting - Review
3.ELECTION OF CHAIR AND VICE CHAIR
3 - 3
Information sheet attached.
4.APPROVAL OF AGENDA
4.1.Agenda Amendments
5.ADDOPTION OF MINUTES/COORDINATION
5.1.Minutes of Meetings - None
5.2.Resolutions Without Meeting - None
5.3.Follow-up Action List (FUAL) - None
6.WORK PROGRAM ITEMS - None
7.BUSINESS 
7.1.Schedule of Meetings - Briefing
4 - 4
7.2.Resources for Committee/Staff/Meeting

7.3.Live Stream or Recorded and Posted Meetings
That in order to meet the principles of openness, transparency, and accessibility,
meetings of the Governance and Management Review Select Committee will be held
electronically until Ministerial Orders under the Emergency Program Act and
requirements or recommendations under the Public Health Act change regarding
public attendance at Trust body meetings; and that such meetings be live streamed,
and the public invited to participate in meetings by connecting to the link or the phone
number provided in the meeting notice, in order to observe proceedings and speak
when invited by the Chair.
7.4.Terms of Reference Discussion - Briefing
5 - 17
7.5.Bid Preparation and Sign-off
7.6.Key Messages Communications - Briefing
18 - 19
For information, this report appeared on the Executive Committee December 16th
business meeting agenda.
8.NEW BUSINESS
9.NEXT MEETING
10.ADJOURNMENT
2

 Election of Chair/Vice-Chair of Governance and Management Review Select Committee 
 
1. ELECTION OF CHAIR  
►The first order of business is to elect the Chair of the Governance and Management Review Select Committee.  A 
few points to note about these elections: 
1) nominations must be made and seconded by someone other than the nominee;   
2) each nominee will be asked to indicate their willingness to stand as a candidate once nominated; 
3) voting is by secret ballot (vote) and proxy voting is not permitted; 
4) in the event of Trustees attending electronically, they are asked to email the candidate’s surname of their 
choice  to  the  email  address cthiel@islandstrust.bc.ca  (the  person  conducting  the  election).  The 
aforementioned email address will also be sent to those attending electronically - before nominations are 
called; 
5) following the count of votes the name of the successful candidate will be announced, but vote counts 
won’t be announced; 
6) in  the  case  of  a  tie vote  on  the  first  ballot,  a  further  vote  will  be  held  with  only the names of the tied 
candidates on the ballot; 
7) if the second ballot results in a further tie, staff will select a candidate by lot;  
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► Acclamation: if there is only one nomination the

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