Administrative Services Report

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Administrative Services Report 
Prepared on: November 10, 2020 
 
 
 
 
 
1. GENERAL & FPC 
 
In support of the Financial Planning Committee (FPC) we have completed work on the following 
standard areas of reporting:   
 
 Second Quarter Financial Report: We have completed the second quarter financial report, 
which tracks our actual financial performance against budget. This report showed that Island 
Trusts is tracking well against budget as at the end of quarter two.  
 Second Quarter Financial Forecast: The forecasted spending for the current fiscal year has been 
completed which shows that the Islands Trust is not expected to spend its full budget by March 
31, 2021, thereby reducing the expected draw from the General Revenue Surplus fund.  
 Draft 2021/22 Budget: The first draft of the budget has been prepared by staff and reviewed by 
FPC and is now heading to Trust Council for their first review. Further refinements are expected 
prior to final submission of the budget to Trust Council in March 2021. As part of the budget 
draft creation, FPC requested that staff undertake efforts to reduce the magnitude of the 
budget for fiscal 2021/22. The results of these reduction findings have been incorporated into 
the budget being reviewed by Trust Council in December 2020.  
 
Additional work has been completed by FPC over the following: 
 Analysis of historical creation and use of the Islands Trust accumulated surplus has been 
underway, with two reports being reviewed by FPC on this topic, one at each of their August 
and November meetings.  
 FPC has reviewed information related to the staff costs associated with processing 
applications at Islands Trust, to help inform the Model Fees Bylaw work being undertaken by 
Regional Planning Committee (RPC). 
 FPC continues to review reports related to a new Model Fees Bylaw, as referred to them by 
RPC. 
 
The next FPC meeting will be held in January 2021 with a continued focus on the 2021/22 budget 
development. Budget Assumptions and Principles will once again be updated and reviewed, along 
with the second draft of the 2021/22 budget which will incorporate any directions received from 
Trust Council in December 2020. Budget consultation will take place in early 2020 to ensure the 
public has the opportunity to voice their opinions on our financial plan for the upcoming year. 
 

2. FINANCE 
 
Finance staff continue to keep the day-to-day financial operations running smoothly in a remote 
work setting, while supporting the work of Financial Planning Committee during the busy budget 
cycle.  
 
Completion of a single procurement process has been achieved during quarter for a Request for 
Proposal related to the Freshwater Sustainability Strategy project being overseen by Regional 
Planning Committee. 
 
3. EMPLOYEE SERVICES/HUMAN RESOURCES (HR) 
 
We have completed several hiring actions and internal position updates this quarter, resulting in the 
following changes to the Islands Trust team:

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