Executive Committee Regular Meeting Minutes

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Executive Committee Minutes 
February 5, 2020 ADOPTED Page 1 of 9 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
February 5, 2020 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis 
Dan Rogers, Vice Chair, Gambier/Keats 
Laura Patrick, Vice Chair, Salt Spring 
Sue Ellen Fast, Vice Chair, Bowen Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services  
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director, Administrative Services 
 Lori Foster, Executive Coordinator/Recorder 
  
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:01 a.m. stating gratitude for being on Coast 
Salish territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add to the agenda the following items: 
 
 8.5 Regional Coast Guard Oil Spill Plan 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
For information. 
 
3. ADOPTION OF MINUTES 
 
3.1 January 15, 2020 Executive Committee draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
4.1 Follow Up Action List/Director/CAO Updates 

 
Executive Committee Minutes 
February 5, 2020 ADOPTED Page 2 of 9 
Chief Administrative Officer (CAO) Hotsenpiller spoke to recently attended meetings 
with ministry staff regarding the Islands Trust Act amendment project.  He explained 
longstanding FUAL item 1, Service Integration, is centrally with Trust Programs 
Committee (TPC).  Director Frater noted Service Integration is on the TPC projects list 
which will be reviewed with a Strategic Plan focus at upcoming meetings. 
 
Discussion was heard on: 
 Addressing Council Committees structure item,  to bring back to Council,  and 
consider a session in breakout groups, 
 Upcoming March Trust Council, 
 First Nations relationship building, Islands 2050 engagement, 
 Open meetings, email threads and debate. 
 
EC-2020-012 
It was MOVED and SECONDED, 
That Executive Committee request staff  invite the relevant Members of Parliament 
and Members of the Legislative Assembly to March Trust Council. 
CARRIED 
 
Director of Administrative Services (DAS) Mobbs updated Executive Committee (EC) on 
the following: 
 Draft budget, public consultation and media inquiries by Driftwood and 
Nanaimo newspapers, 
 Working on Quarter 3 actuals and forecast, 
 Staffing updates and pending retirements, 
 Performance Management and Development Plan (PMDP) updates, 
 
Director of Local Planning Services (DLPS) Marlor spoke to and answered questions on 
the following: 
 Ministry meetings regarding Islands Trust Act amendment project, 
 Foreshore boundary meetings, 
 Agricultural Land Commission updates regarding residential allowance, 
 A jurisdictional roundtable on water, 
 Crown lease tenures getti

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