Islands Trust Conservancy - Executive Committee Liaison Meeting Minutes

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Islands Trust Conservancy Board – Executive Committee        ADOPTED 
Liaison Meeting Minutes – July 16, 2019
 1 
Islands Trust Conservancy - Executive 
Committee 
Liaison Meeting 
                  Regular Meeting Minutes 
 
Date: 
Time: 
Location: 
Tuesday, July 16, 2019  
1:08 pm 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Islands Trust Conservancy (ITC) Board 
Members Present: 
Kate-Louise Stamford, Chair  
Linda Adams  
Sue Ellen Fast (ITC and EC)  
Doug Fenton (joined by teleconference at 1:21 pm)  
Robin Williams  
   
ITC Board Member On Leave: Hoops Harrison  
   
Executive Committee (EC) Members 
Present: 
Peter Luckham, EC Chair 
Laura Patrick 
Dan Rogers (joined by teleconference at 1:23 pm) 
 
   
Staff Present: Kate Emmings, ITC Acting Manager  
Russ Hotsenpiller, Chief Administrative Officer  
Clare Frater, Director, Trust Area Services  
David Marlor, Director, Local Planning Services  
Julia Mobbs, Director, Administrative Services   
Alexandra Trifonidis, Acting Administrative Assistant  
 
1. CALL TO ORDER 
The meeting was called to order at 1:08 pm. Chair Stamford acknowledged with respect the 
Lekwungen and Wsanec Saanich peoples on whose traditional territory the meeting was taking 
place.  
1.1 Introductions and Context for Annual Meeting 
Chair Stamford welcomed the Executive Committee guests and initiated introductions. 
Chair Luckham stated that ITC/EC meetings are important for the effective 
communications with Islands Trust and that the ITC and the Islands Trust work in 
parallel.  
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 

 
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Islands Trust Conservancy Board – Executive Committee        ADOPTED 
Liaison Meeting Minutes – July 16, 2019
 2 
 Item 4.2.1  Working with the Province 
 
o Amendments to the Forest Practices Code – Trustee Fast 
By general consent the agenda was approved as amended. 
3. MINUTES/COORDINATION 
3.1 Review of the July 17, 2018 Meeting Minutes 
The Islands Trust Conservancy Board received the July 17, 2018 meeting minutes for 
information. 
4. BUSINESS 
4.1 Items for Information 
4.1.1 Introductions 
Both the ITC and the EC acknowledged that many of the attendees today have 
worked together several times over the years.  
Review of ITC/EC roles 
Discussion ensued regarding:  
 Evolution of relationship between ITC and EC 
 Cooperative independence between the ITC and EC and the role of that in 
future relations with the province  
 Communication with Islands Trust trustees to add clarity for budget 
discussions and to build relationship building between elected trustees and 
appointed members of ITC 
 Possible misconception regarding the role of the conservancy plays 
 Ways for ITC to communicate the integral role it plays in the Islands Trust  
4.2 Items 

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