Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – January 10, 2012     Page 1 
 
 
Executive Committee  
Minutes of Meeting
 
 
Date/Time: Tuesday, January 10, 2012 Location: Islands Trust Victoria Office 
 
Present: Sheila Malcolmson, Chair 
David Graham, Vice Chair 
Ken Hancock, Vice Chair 
Peter Luckham, Vice Char 
 
Linda Adams, Chief Administrative Officer 
Lisa Gordon, Trust Area Services Director 
Craig Elder, Administrative Services Director 
David Marlor, Local Planning Services Director 
Marie Smith, Executive Coordinator 
 
Call to Order/Approval of Agenda 
 
The meeting was called to order at 10:10 a.m.  Chair Sheila Malcolmson acknowledged that the meeting was being 
held in traditional territory of the Coast Salish First Nations. 
 
The following additions to the agenda were presented for consideration: 
 
4.2.d.    Correspondence re: Galiano:  C. Stephenson (Dec 15/11); C. Nordin (Dec. 18/11); C. Jerome (Jan 9/12) 
7.2.e Strategic Planning Process Update 
 
By General Consent, the Agenda was approved as amended. 
 
1. Executive Committee Orientation 
 
 1. Executive Committee Responsibilities – overview 
 2. Executive Committee Terms of Reference - intro 
 3.  Executive Committee Legislative Role – intro 
 4. Trust Council Meeting Preparation 
 5. Administrative Fairness Complaints 
 6. Management Liaison 
 7. Local Trust Committee Chair Role 
 
Chief Administrative Officer Linda Adams provided an orientation to Executive Committee members, through 
documentation and discussion covering the above noted topics.  Executive Committee members asked a number 
of questions for clarification and some topics were identified for follow up.   
 
 8. EC Orientation Session with Eli Mina – February 16 
  a. Eli Mina session agenda 
  b. Eli Mina session background 
  c. EC Continuous Learning Plan 
 
Executive Committee members reviewed and discussed background and topics for the proposed all day orientation 
session with parliamentarian Eli Mina to be held February 16.  The afternoon session will be open to Council Committee 
Chairs, Trust Fund Board Chair and invited staff that would benefit from the subject matter to be addressed.   
 
The meeting recessed at 12:00 p.m. 
The meeting reconvened at 12:20 p.m. 
 
2. Joint Session with Management 
 
1. Post December 2011 Council  
 
 a. Roundtable 
 
Executive Committee members and senior staff provided roundtable comments about the December 2011 
Trust Council meeting. 
 

Executive Committee Minutes of Meeting – January 10, 2012     Page 2 
  b. Trustee Feedback and Evaluation Responses 
 
Post Council meeting comments and a summary of evaluation responses from trustees about the December 
Council orientation sessions, were provided for review. 
 
  c. Trust Council Followup Action List 
 
Provided for information. 
 
 d. Draft March 2012 Council Program 
 
Reviewed and discussed. 
 
 e. December 2011 Decision Highlights 
 
By General Consent, the Executive Committee approved the December 2011 Decisio

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