Policy 3.3.1 Islands Trust Conservancy and Local Planning Services Coordination
· Islands Trust Area · Policies · 2010
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Topics: Bylaw enforcement · Governance & budget — our classification, not the Trust's.
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ISLANDS TRUST CONSERVANCY POLICY MANUAL ISLANDS TRUST CONSERVANCY BOARD POLICY Policy number: 3.3.1 Title: Islands Trust Conservancy and Local Planning Services Coordination Approved By: Islands Trust Conservancy Board Date: May 13, 2010 Resolution #: TFB 10/1154 Revised Date: January 21, 2010 Resolution #: TFB 10/1129 Revised Date: August 13, 1996 Resolution #: TFB 96/85 Revised Date: June 15, 2010 Resolution #: TC 137/10 Revised Date: September 27, 1996 Resolution #: PURPOSE It is the policy of the Islands Trust to carry out its land use regulation mandate in light of the object of the Islands Trust under the Islands Trust Act in a way that is open, consultative, fair and in compliance with all applicable laws. The procedures set out below are designed to achieve this policy using clear and consistent rules for consultation between the Islands Trust Conservancy and Local Planning Services in a way that avoids conflicts between their respective roles. This policy is designed to assist Islands Trust staff, Islands Trust Conservancy Board (ITCB) and Local Trust Committees (LTC’s) in coordinating the sharing of information between the Islands Trust Conservancy (ITC) and Local Planning Services (LPS) units in order to further the object of the Islands Trust. Policy I. General Matters Page 2 of 5 ISLANDS TRUST CONSERVANCY POLICY MANUAL LTC/ITCB Adherence 1. These procedures are to be followed unless they would unreasonably interfere with the functions of the ITCB or a LTC, or would be inconsistent with the legal obligations of the ITCB or a LTC. If staff in either unit determine just cause for these procedures not to be adhered to, the ITC Manager shall consult the ITCB Chairperson and/or the LPS Regional Planning Manager shall consult the relevant LTC Chairperson. If agreement is not reached about the need to adhere to these procedures, staff must promptly notify the Chief Administrative Officer of the Islands Trust. Communications 2. Communication for joint initiatives between the ITCB and a LTC will be through the Islands Trust Conservancy Manager and the Regional Planning Manager or a planner designated by the Regional Planning Manager with respect to the LTC. 3. The ITCB Executive Committee Appointee and the LTC Chairperson shall communicate concerns regarding ITC/LPS coordination to the Executive Committee for discussion and possible intervention with senior staff. 4. External communications (including web-postings) on the process or outcome of joint projects will be approved by the TAS Director and the LPS Director. Coordination 5. Any program or initiative that is to be undertaken jointly by the ITCB and any LTC will be initiated
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