Policy 5.9.1 Best Management Practices for Delivery of Local Planning Services to Local Trust Committees

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POLICY – 5.9.1 Best Management Practices for Delivery of Local Planning Services Page 1 
 
Policy: 5.9.1 
Approved By: Trust Council 
Approval Date: March 10, 2006 
Amendment Date(s):  September 11, 2013; June 22, 
2022 
Policy Holder: Director, Local Planning Services 
 
BEST MANAGEMENT PRACTICES FOR DELIVERY OF LOCAL PLANNING SERVICES  
Purpose 
1.  To ensure that Local Trust Committees (LTCs) use the Local Planning Services (LPS) staff resources 
provided to them in accordance with their legislated responsibilities under s. 24 of the Islands Trust 
Act or in accordance with any powers that may be delegated to them under s.10 of the Islands 
Trust Act. 
2. To identify the core services provided to LTCs, and to outline the best practices for delivering those 
services to LTCs in a fair and equitable manner. 
3.           The Goals of the Policy are as follows:  
3.1  LTC planning projects are well-defined and planned;  
3.2  LTC projects reflect community and First Nations expectations;  
3.3  Staff, trustees, the public, and partners have certainty and clarity around how projects get 
allocated, resourced, and carried out, leading to realistic expectations;  
3.4  Resource allocation is efficient, fair and equitable;  
3.5  OCPs and LUBs are systematically updated on a regular basis;  
3.6  Planning is both proactive and adaptive;  
3.7  Local Planning implements Trust-wide planning initiatives and tools (eg. strategies, model 
bylaws). 
A. Definitions 
Major Policy/Regulatory Work - a review of an official community plan and/or land use bylaw that 
takes between six and 18 months to complete, includes discretionary activities that exceed 
required processes, and / or includes a budget request of more than $5,000. 
Minor Policy/Regulatory Work – amendments to an official community plan and/or land use bylaw 
that take six to 12 months to complete, and / or requires a budget of less than $5,000.  
Extraordinary Policy/Regulatory Work - a review of an official community plan and/or land use 
bylaw that includes discretionary activities that exceed required processes, and would require 
external consultants and / or additional funding considerations. 

POLICY – 5.9.1 Best Management Practices for Delivery of Local Planning Services Page 2 
Regional Planning Team – a Planning team assigned to exclusively manage major and extraordinary 
bylaw reviews for local trust committees and policy planning work of the Regional Planning 
Committee. 
Local Planning Team - a Planning team consisting of senior planners assigned to undertake day-to-
day planning functions of assigned local trust committees, including managing minor bylaw 
amendments, processing of major applications and referrals, responding to enquiries, and 
administering local trust committee meetings. 
Current Planning Team – a Planning team assigned to undertake the processing of routine referrals 
and land use permits for all local trust areas. 
 
B. Policy 
1. Official Community Plan and La

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