Policy 5.8.1 Digital Information Distribution

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POLICY – 5.8.1 Digital Information Distribution Page 1 
 
Policy: 5.8.1 
Approved By: Trust Council 
Approval Date: March 10, 2005 
Amendment Date(s):   
Policy Holder: Director of Administrative Services 
 
DIGITAL INFORMATION DISTRIBUTION POLICY 
Purpose 
To outline the conditions associated with the distribution of digital mapping information. 
A. Definitions 
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B. Policy 
1. The B.C.  Freedom  of  Information  and  Protection  of  Privacy  Act and Bylaw  No.  409 will  be 
considered  an  integral  part  of  this  policy  and  will  govern  the  release  of  mapping  and  digital 
information. 
2. Digital data that is produced and managed by the Islands Trust will be available without a fee 
structure if it is in a format ready for transfer. 
3. Examination, inspection and copying of information will be restricted to regular business hours 
and may only be conducted by designated employees of the Islands Trust. 
4. Requests that require substantial amounts of work will be completed as resources permit and 
there  may  be  costs  involved  for  time  spent.  If  there  are  costs  involved,  mapping  staff  will 
provide customers with a cost, or estimated cost, for services and products. Requested data or 
products will not be released until full payment is received or method of payment is agreed on. 
5. All  parties  obtaining  digital  data  from  the  Islands  Trust  must  enter  into  a  Limited  Use 
Agreement and sign a Disclaimer of Responsibility. 
C. Procedure 
1.  Requests for digital geographic information system (GIS) data will be sent to the Islands Trust 
Mapping Department. 
2. Requesting parties will sign and return to the Islands Trust a Limited Use Agreement and 
Disclaimer of Responsibility. 
D. Legislated References 
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E. Links to Supporting Forms, Documents, Websites, Related Policies and Procedures 
 
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