Policy 3.3.3 Relationships with External Groups

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ISLANDS TRUST CONSERVANCY POLICY MANUAL 
 
ISLANDS TRUST CONSERVANCY 
BOARD POLICY 
 
 
 
 
Policy number: 3.3.3 
 
Title:  Relationships with External Groups Policy 
 
Approved By:  Islands Trust Conservancy Board      
 
  Date:  May 13, 2003           Resolution #: TFB 03/575 
 
Revised  Date:  Sep. 28, 2015 Resolution#: TFB-2015-074 
 
PURPOSE 
To  clarify  various  aspects  regarding  how  the Islands  Trust  Conservancy will  develop  and 
maintain relationships with the external groups with whom it works. 
SCOPE 
This policy will help to guide interactions with external groups.  Internal relationships are 
guided by ITCB Policy 3.5. Policy on Consulting Trust Council, Local Trust Committees, Island 
Municipalities, and Local Trustees on Islands Trust Conservancy Board Matters.  Separate 
policies are also in place for communications related to covenant and acquisition projects, ITC 
Policy 3.2 Communicating Information Regarding Covenant and Acquisition Projects, and 
communications occurring through partnership for a property acquisition, ITC Policy 3.4 Islands 
Trust Conservancy Board Role in Partnership Acquisition Projects. 
DEFINITIONS 
In this policy, 
 
“Advocacy” is the act of influencing and/or seeking cooperation with other agencies and 
decision-makers about laws, regulations, policies, programs, budgets, priorities, and other 
decisions relevant to the Islands Trust mandate. 
 
“Object of the Islands Trust” is to preserve and protect the Islands Trust area and its unique 
amenities and environment in cooperation with others, as defined in the Islands Trust Act. 

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ISLANDS TRUST CONSERVANCY POLICY MANUAL 
BACKGROUND 
The Islands  Trust  Conservancy works  collaboratively  with  other  agencies and  individuals to 
promote conservation in the Islands Trust area.  Staff and Board members participate regularly 
in partnerships with various levels of government, non-profit organizations, community groups 
and other agencies to further preservation of nature in the Islands Trust area.  The Islands Trust 
Conservancy  Board wishes  to maintain good  communications  with  other  agencies  working  in 
the region and has created policy 3.3 to identify methods for maintaining good relationships. 
POLICY 
General 
1. Islands  Trust Conservancy  board members  and  staff  will  conduct  activities  in  a  manner 
that  enhances  the Islands  Trust  Conservancy’s reputation as an organization that works 
proactively, constructively and collaboratively to advance the Object of the Islands Trust, 
as  described  in  the Islands Trust  Conservancy  Board Five-Year  Plan, in  an  informed, 
organized, respectful, and transparent way. 
 
Correspondence 
2. All  written  communications  from  the Islands  Trust  Conservancy  Board or Islands  Trust 
Conservancy should be on the official ITC letterhead. 
3. Correspondence addressed to the Islands Trust Conservancy Board or Board Chairperson 
will be copied to the Chairperson and where 

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