Policy 3.1.5 Board Member Attendance and Participation and Member Removal

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ISLANDS TRUST CONSERVANCY POLICY MANUAL 
 
ISLANDS TRUST CONSERVANCY 
BOARD POLICY 
 
 
 
 
Policy number: 3.1.5 
 
Title: Board Member Attendance and Participation and Member Removal 
 
Approved By: Islands Trust Conservancy Board            
 
                                                                           Date:  March 24, 2003 Resolution #: 
 
Revised    Date:  July 15, 2010 Resolution #:  TFB 03/560 
 
PURPOSE 
This policy establishes expectations regarding Board member attendance at meetings and their 
participation  in  Board  activities  and  sets  out  how  the Islands  Trust  Conservancy  Board will 
address members who do not meet these expectations. 
POLICY 
Islands  Trust  Conservancy  Board members  are  required  to  attend  regular  board  meetings 
(average   6   per   year)   and   the   expected   hours   of   service   include   1-2   hours   of   meeting 
preparation;  5  hours  for  each  meeting;  and  3-5  hours  once/twice  per  year  for  workshops, 
training, events, etc. 
 
The Board’s policy on Roles and Responsibilities (ITCB Policy 1.3) establishes 5 roles the Board is 
responsible for: 
• Promoting public awareness of and involvement in Islands Trust Conservancy Program 
• Facilitating acquisition and management of Islands Trust Conservancy assets 
• Nurturing  positive  relations  with  the  other  entities  within  the  Islands  Trust  and  other 
agencies. 
• Approving operating policies, legislative initiatives and operational requirements, and 
• Updating  the Islands  Trust  Conservancy strategic  planning  initiatives  and  monitoring 
their implementation. 
 

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ISLANDS TRUST CONSERVANCY POLICY MANUAL 
Details 
 
Board Member Attendance 
1. Board members are expected to attend all regular Board meetings. 
a. An  individual  Board  member  who  is  not  able  to  be  at  the  physical  location  of  a 
Islands  Trust  Conservancy  Board regular  meeting  due  to  special  circumstances  may 
request   to   participate   by   means   of   audio   or   audio   and   visual   electronic 
communication  facilities,  provided  the Islands  Trust  Conservancy  Board Chair  is 
agreeable  and  the  Secretary  has  received  sufficient  notice  and  can  make  the 
necessary arrangements. 
See Islands Trust Conservancy Bylaw 2: A Bylaw to Regulate Meetings of the Islands 
Trust Conservancy Board for further provisions. 
2. Board  members  are  expected  to  make  all  reasonable  efforts  to  attend  special  meetings, 
workshops, and training sessions scheduled by the Board. 
a) A  special Islands  Trust  Conservancy  Board meeting  may  be  conducted  entirely  by 
means  of  audio  or  audio  and  visual  electronic  communication  facilities  if a  majority 
of  the  members  of  the  Board  have  agreed  by  resolution  that  the  meeting  may  be 
conducted in this way and provided the Secretary has received sufficient notice and 
can make the necessary arrangements. 
3. If a member cannot

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