Policy 2.1.4 Coordination Agreements Process

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POLICY – 2.1.4 Coordination Agreements Process Page 1 
 
Policy: 2.1.4 
Approved By: Trust Council 
Approval Date: September 9, 1994 
Amendment Date(s):  March 8, 1997; December 10, 1999; 
December 8, 2000; June 10, 2004; 
September 11, 2013 
Policy Holder: Director of Trust Area Services 
 
COORDINATION AGREEMENTS PROCESS 
Purpose 
1. To delineate the process for: 
 Trust Council to enter into protocol agreements respecting the coordination of activities with the 
governments of British Columbia or Canada, agents of the governments of British Columbia or 
Canada, municipalities, regional districts, boards of school trustees or francophone education 
authorities, and First Nations under the authority of Section 9 of the Islands Trust Act;  
 local trust committees to enter into protocol agreements with municipalities, regional districts, 
boards of school trustees or francophone education authorities under the authority of Section 
24(2) of the Islands Trust Act;  
 local trust committees to enter into protocol agreements respecting the coordination of activities 
with the governments of British Columbia or Canada, agents of the governments of British 
Columbia or Canada, municipalities, regional districts, boards of school trustees or francophone 
education authorities, and First Nations under the authority of Section 9 of the Islands Trust Act, 
where Trust Council has adopted a bylaw delegating this authority to a local trust committee; 
 the Chief Administrative Officer to enter into letters of understanding with other agencies at an 
administrative level; and  
 Trust Council, or a local trust committee, to enter into memorandum of understanding with 
another corporate entity of the Islands Trust.  
2. To enhance the understanding and achievement of the Islands Trust Object by integrating relevant 
Islands Trust Policy Statement policies into coordination agreements. 
A. Definitions (Terminology) 
Protocol – A protocol agreement refers to an agreement that an Islands Trust body may enter into, 
under the authority of Sections 9 or 24(2)(c) of the Islands Trust Act, with other agencies or 
organizations at a political level. 
Letter of Understanding – A letter of understanding refers to an agreement that the Chief 
Administrative Officer may enter into with other agencies at an administrative level. Trust Council, or a 
local trust committee, shall endorse the letter of understanding as appropriate.  

POLICY – 2.1.4 Coordination Agreements Process Page 2 
Memorandum of Understanding – A memorandum of understanding refers to an agreement that Trust 
Council, or a local trust committee, enters into with another corporate entity of the Islands Trust at a 
political level. 
B. Policy 
1.  Protocol Agreements Under the Authority of Section 9 
The process for the Trust Council to enter into a protocol agreement with the governments of 
British Columbia or Canada, agents of the governments of British Columbia or Canada, 
municipalities, region

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