Policy 5.7.1 Policy Statement Directives Checklist

Extracted text (beginning)

Policy – 5.7.1 Bylaw Checklists Page 1 
 
Policy: 5.7.1 
Approved By: Trust Council 
Approval Date: March 12, 1994 
Amendment Date(s):  March 11, 1995; December 7, 1996 
June 16, 2005, June 20, 2017 
Policy Holder: Director of Local Planning Services 
 
LOCAL TRUST COMMITTEE BYLAWS CHECKLIST 
Purpose 
1. To ensure that local trust committee bylaw processing is carried out in accordance with statutory 
requirements as outlined in the Islands Trust Act and the Local Government Act. 
 
2. To ensure proper completion and procedural certainty of the finished bylaw document. 
 
A. Definitions of Terms 
1.  The Bylaw Checklist for local trust committee bylaws is generated from the Bylaw 
Management Database. The Bylaw Checklist used as a tool by planning staff to ensure that 
statutory requirements, public accountability, and proper completion of the bylaw are 
addressed. 
2. The Policy Statement Directives Checklist (Attachment 1) is based on the directive only policies 
from the Islands Trust Policy Statement. It is a tool used by planners and local trust committee 
to ensure that proposed bylaws are not contrary to or at variance with the Islands Trust Policy 
Statement. 
B.  Procedure 
1.  Use of Bylaw Management Database Checklists 
1.1 Authority is provided to the Islands Trust Corporate Secretary (and/or designate) to 
ensure the use of the Bylaw Checklist as follows: 
 
1.1.1 No public hearing shall be booked until the Corporate Secretary (or designate) 
provides authorization. 
1.1.2 Staff is responsible to ensure that local trust committees receive an updated 
Bylaw Checklist upon their consideration of a bylaw at the public hearing 
stage. 
1.1.3 Staff is responsible for ensuring that the Executive Committee receives an 
updated Bylaw Checklist upon its consideration of Section 22 approval. 
1.2 The Policy Statement Directives Checklist is to be included with a bylaw referred to the 
Executive Committee for approval. 
 

Policy – 5.7.1 Bylaw Checklists Page 2 
2.  Bylaw Referrals 
2.1  Planning staff may forward bylaws to referral agencies either before, or after, the 
bylaw has received first reading. 
2.2  Planning staff will use the Policy Statement Directives Checklist as a reference when 
examining proposed bylaws for compatibility with the Policy Statement prior to first 
reading. 
2.3  Planning staff may refer bylaws to Trust Area staff if they need to seek clarification 
relative to the Policy Statement. 
2.4  The Executive Committee is not considered a referral agency for local trust committee 
bylaws. 
2.5  Correspondence sent to the Executive Committee regarding local trust committee 
bylaws should be forwarded to the Director of Local Planning Services who may 
prepare a report for consideration by the Executive Committee. 
3.  Public Hearing 
3.1  Final booking arrangements and notification for a public hearing may only occur after 
ALL of the following events have occurred in the order as presented below: 
3.1.1 either after 30 

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