Islands Trust Council special meeting, January 21, 2021

[0:00:00] Voice 1: active transportation planning grant so that's you know went forward and so trust council has

[0:00:06] Voice 1: supported it and that goes to UBCM for a final decision so March trust council will have a lot

[0:00:16] Voice 1: of dialogue around the trust object and meeting of unique amenities and it'll be I think it'll

[0:00:24] Voice 1: be a very fulsome discussion and hopefully we can come to some sort of under you know agreement on

[0:00:30] Voice 1: on how we view it and how it is interpreted.

[0:00:35] Voice 1: We also did pass a motion to perform a review

[0:00:40] Voice 1: of the trust islands, trust operations and management.

[0:00:45] Voice 1: So that was put forward and that started

[0:00:48] Voice 1: there's been one meeting so far of a select committee

[0:00:52] Voice 1: to start looking at the procurement process

[0:00:56] Voice 1: and how we're going to proceed forward.

[0:00:58] Voice 1: it's a fairly tight timelines and you know the objective is hopefully by the end of the year

[0:01:04] Voice 1: to have some sort of review completed that trust council can look at and make a decision on

[0:01:11] Voice 1: it's just it's a matter really of someone just coming and looking at the trust and seeing how

[0:01:17] Voice 1: we're operating in a work where where are we doing well and where can we improve and that's

[0:01:23] Voice 1: the intent of that so that's another um and say what else oh the other one is and then this is

[0:01:30] Voice 1: one that i'm hopeful for is that there was a we're going to be talking staff are going to be doing a

[0:01:37] Voice 1: report on the distribution of planning regional planning staff versus local planning staff for

[0:01:43] Voice 1: the two uh teams the breakout in the planning staff between local work and more region major

[0:01:52] Voice 1: major project work and there's some looking at a reallocation to maybe bolster the regional planning

[0:01:59] Voice 1: team to you know for OCP reviews and major projects so and that will be just brought back

[0:02:08] Voice 1: I'm hopefully in March so that's about it thanks okay

[0:02:20] Trustee Rogers: thank you very much to both the trustees for

[0:02:22] Trustee Rogers: for all their work.

[0:02:23] Trustee Rogers: The three of us all sit on the Trust Programs Committee

[0:02:27] Trustee Rogers: and we actually have a meeting tomorrow on that committee

[0:02:31] Trustee Rogers: and that carries on and that's the group

[0:02:33] Trustee Rogers: that's overseeing the policy statement review.

[0:02:36] Trustee Rogers: Just a few notes.

[0:02:40] Trustee Rogers: There is a lot going on in the trust right now.

[0:02:43] Trustee Rogers: Some of it directed by trustees,

[0:02:44] Trustee Rogers: some of it work that we've had in place for a trust council

[0:02:49] Trustee Rogers: and some of it that's been in place for a long time.

[0:02:53] Trustee Rogers: And Trustee Langer, I just mentioned the Select Committee on the Governance Review. I just wanted to let you know that at the EC meeting in December, the Executive Committee passed a resolution to direct staff to continue their work on all the projects that they were working on before on, including the Trust Policy Statement, the Climate Change Action, the Reconciliation Work, etc.

[0:03:20] Trustee Rogers: to continue the work on that because there was some question about whether we there should be

[0:03:26] Trustee Rogers: a pause on that while the governance review and we

[0:03:28] Trustee Rogers: so that will continue uh so the um uh there is

[0:03:33] Trustee Rogers: the survey out now uh related to the trust policy statement it's the second community consultation

[0:03:40] Trustee Rogers: um there is a discussion planned for the march trust council regarding some of the parameters

[0:03:45] Trustee Rogers: of the Trust Policy Statement.

[0:03:46] Trustee Rogers: And I'm not sure what the timing will be anymore,

[0:03:50] Trustee Rogers: but there is a tentative plan for the Trust Council

[0:03:54] Trustee Rogers: to have a special meeting sometime in late spring,

[0:03:57] Trustee Rogers: early summer to discuss some proposed language

[0:04:01] Trustee Rogers: for a change to the Trust Policy Statement.

[0:04:03] Trustee Rogers: So watch for all of that, this is an important project

[0:04:07] Trustee Rogers: that was started under the last Trust Council

[0:04:10] Trustee Rogers: and is carrying forward with the objective

[0:04:13] Trustee Rogers: of trying to update the trust policy statement

[0:04:15] Trustee Rogers: that has not been updated in 25 years.

[0:04:20] Trustee Rogers: Is it 25?

[0:04:21] Trustee Rogers: I think that's right.

[0:04:22] Trustee Rogers: 26, perhaps.

[0:04:23] Trustee Rogers: I think it was 1994

[0:04:25] Trustee Rogers: to try and update the trust policy statement

[0:04:27] Trustee Rogers: to reflect our reality,

[0:04:29] Trustee Rogers: including all of the issues that are important to us

[0:04:32] Trustee Rogers: and that are currently on our work program.

[0:04:35] Trustee Rogers: So that's work that's ongoing and will continue.

[0:04:38] Trustee Rogers: And it's taking a lot of the resources of the trust

[0:04:41] Trustee Rogers: and of the trustees as well.

[0:04:44] Trustee Rogers: And thank you to all the working groups

[0:04:46] Trustee Rogers: in terms of housing, climate change

[0:04:48] Trustee Rogers: and reconciliation working groups

[0:04:50] Trustee Rogers: that are feeding into the work

[0:04:52] Trustee Rogers: of the trust policy statement.

[0:04:55] Trustee Rogers: I sit on the housing committee

[0:04:57] Trustee Rogers: with Trustee Colburn working group.

[0:05:00] Trustee Rogers: It's not a committee, it's a working group.

[0:05:01] Trustee Rogers: And I know Trustee Longer,

[0:05:03] Trustee Rogers: I sits on the climate change one as well.

[0:05:05] Trustee Rogers: So it's been an interesting journey.

[0:05:08] Trustee Rogers: So also point out that, yes,

[0:05:11] Trustee Rogers: Yes, the financial planning committee did meet yesterday.

[0:05:14] Trustee Rogers: And this is the committee of the trust council that I'm on.

[0:05:19] Trustee Rogers: All the executives sits on it and there are,

[0:05:22] Trustee Rogers: and all of the chairs of the various committees sit on it.

[0:05:25] Trustee Rogers: So the trust policy statement,

[0:05:27] Trustee Rogers: the regional planning committee and the conservancy,

[0:05:30] Trustee Rogers: and then there are three other trustees that sit on it.

[0:05:32] Trustee Rogers: So it's a fairly large committee.

[0:05:35] Trustee Rogers: We're working through budget presentation

[0:05:37] Trustee Rogers: presentation and we approved the consultation process yesterday. So watch for that in the next

[0:05:45] Trustee Rogers: week or so. I think actually it's going out tomorrow, if I'm not mistaken. So they'll be

[0:05:50] Trustee Rogers: asking you for your input in a survey on the budget. Currently, the budget is looking at about

[0:05:56] Trustee Rogers: a 3.2% property tax increase. That varies depending on your own, but that's the broad

[0:06:05] Trustee Rogers: scope of it in order to accommodate the the plans and projects and and the costs

[0:06:12] Trustee Rogers: of running the operation that some of which have increased including insurance

[0:06:18] Trustee Rogers: and and wages increases etc that are mandated by by the provincial government

[0:06:24] Trustee Rogers: so there are some costs that are unavoidable so that's all coming out for

[0:06:28] Trustee Rogers: for consultation about our priorities.

[0:06:31] Trustee Rogers: And I encourage everybody in the local trust area

[0:06:39] Trustee Rogers: to respond to that.

[0:06:41] Trustee Rogers: It will get out to you, I hope in some fashion

[0:06:44] Trustee Rogers: in order to ensure we get lots of public input,

[0:06:50] Trustee Rogers: all of which is reviewed by trustees

[0:06:52] Trustee Rogers: before we adopt our final budget

[0:06:56] Trustee Rogers: and at our March trust council meeting,

[0:06:58] Trustee Rogers: That's the important step.

[0:06:59] Trustee Rogers: We need to adopt our budget before the end of the fiscal year, which is March 31st.

[0:07:07] Trustee Rogers: And so that will occur at our Trust Council meeting in March.

[0:07:14] Trustee Rogers: And there will be a rigorous debate around it, I'm guessing, because of the dollars attached to it.

[0:07:21] Trustee Rogers: There usually is.

[0:07:23] Trustee Rogers: And there was in December.

[0:07:23] Trustee Rogers: I wanted to also just let you know that the planning services review process is unfolding.

[0:07:34] Trustee Rogers: You may have heard us refer to that before.

[0:07:37] Trustee Rogers: It's an attempt to try and get planning services with effectively the same staff, although

[0:07:44] Trustee Rogers: there's one new planning technologist attached, technician attached to the planning services

[0:07:49] Trustee Rogers: is to get the planning done

[0:07:52] Trustee Rogers: in perhaps a more efficient and coherent manner.

[0:07:55] Trustee Rogers: So a number of planners have been seconded

[0:07:58] Trustee Rogers: or moved into the regional planning team

[0:08:00] Trustee Rogers: who are going to be working on projects

[0:08:03] Trustee Rogers: as opposed to on local planning matters

[0:08:06] Trustee Rogers: or current planning applications, et cetera.

[0:08:09] Trustee Rogers: We're not exactly sure

[0:08:11] Trustee Rogers: how that's going to impact current planning,

[0:08:14] Trustee Rogers: but I'm guessing there will be some impact on that.

[0:08:17] Trustee Rogers: There's also a review of how projects move forward.

[0:08:20] Trustee Rogers: I think that's on our agenda.

[0:08:22] Trustee Rogers: And Arcea may be addressing some of that

[0:08:24] Trustee Rogers: because I know that she has been charged

[0:08:27] Trustee Rogers: with overseeing the project planning

[0:08:31] Trustee Rogers: or the regional planning issues.

[0:08:34] Trustee Rogers: So all of that is unfolding as well as all of the other work

[0:08:38] Trustee Rogers: that we do on a regular basis.

[0:08:42] Trustee Rogers: And so as I said,

[0:08:45] Trustee Rogers: it's um it's never there's it's busy at the trust there's lots going on it's not just what you see

[0:08:52] Trustee Rogers: on the local planning the local trust committee um agendas uh although those are obviously very

[0:08:58] Trustee Rogers: important i wanted to just say one thing um about uh because i know you you trustee colbert mentioned

[0:09:06] Trustee Rogers: the housing um the housing issue project on gabriola um one of the themes we're seeing is

[0:09:13] Trustee Rogers: every island that I'm involved in and others are all all have in one form or another have a housing

[0:09:19] Trustee Rogers: project on the go not just an application but an actual review of how to accommodate housing I know

[0:09:26] Trustee Rogers: that we have one on Maine that's focused on distributed housing square footage there's one

[0:09:31] Trustee Rogers: on Galliano there's one on Salt Spring there's one on North and South Pender there's housing

[0:09:36] Trustee Rogers: closing projects all over, working on effect on some of the same issues that are occurring

[0:09:44] Trustee Rogers: on Gabriola, although I'd say on Gabriola that's more of a holistic approach about looking

[0:09:49] Trustee Rogers: at all options as opposed to a focused one.

[0:09:52] Trustee Rogers: And it's indicative of the issue that is prevalent in all the communities.

[0:09:57] Trustee Rogers: So that work is ongoing and there's an attempt to try and bring some cohesion to all of that

[0:10:06] Trustee Rogers: by bringing all that information together. For example, I found out yesterday that while we're

[0:10:12] Trustee Rogers: looking at distributed square footage on Main Island as a solution to allow for smaller houses

[0:10:20] Trustee Rogers: going forward, I found out from Chair Luckum that I didn't know that one of the associated islands

[0:10:25] Trustee Rogers: in his local trust area, Reid Island, already has some amendments to their OCP and bylaws that

[0:10:32] Trustee Rogers: that allows that sort of thing.

[0:10:34] Trustee Rogers: And so we can use that and share that information

[0:10:36] Trustee Rogers: and bring examples forward that assist us all.

[0:10:40] Trustee Rogers: So I want to thank again the staff

[0:10:43] Trustee Rogers: that have assisted us through all of this.

[0:10:46] Trustee Rogers: Some of the staff you'll see here today.

[0:10:48] Trustee Rogers: It's been a busy time and I find that they're very,

[0:10:52] Trustee Rogers: they facilitate our work and we often put burdens on them

[0:10:58] Trustee Rogers: that are probably unexpected

[0:11:01] Trustee Rogers: and they always seem to come through.

[0:11:06] Trustee Rogers: So thank you very much to all the staff,

[0:11:08] Trustee Rogers: particularly in the Northern office

[0:11:09] Trustee Rogers: for all the work they did.

[0:11:11] Trustee Rogers: I was telling someone the other day,

[0:11:12] Trustee Rogers: we had two special meetings,

[0:11:14] Trustee Rogers: three special meetings in the last couple of months

[0:11:16] Trustee Rogers: and they facilitated all that.

[0:11:19] Trustee Rogers: So thank you for all of you for doing that.

[0:11:22] Trustee Rogers: So that's my report.

[0:11:26] Trustee Rogers: As the chair, I have,

[0:11:29] Trustee Rogers: I can there is a report from the the RDN director and director Craig did indicate that she made the

[0:11:40] Trustee Rogers: report as she always does but she did indicate she had a conflict and couldn't be here today

[0:11:46] Trustee Rogers: the report's up on the screen I just want to hit a few of the highlights so that we have it on the

[0:11:52] Trustee Rogers: record she says in her first bullet the most recent committee the whole meeting the committee

[0:11:57] Trustee Rogers: supported applying for COVID relief grant funds to replace the portable at Rollo-McClay Field.

[0:12:05] Trustee Rogers: Portable has been closed due to its unsafe condition. It's scheduled to be removed this year.

[0:12:09] Trustee Rogers: The grant will cover 100% of the cost of a new portable if we're successful.

[0:12:15] Trustee Rogers: The next bullet, the RDA are currently going through an alternate approval process,

[0:12:20] Trustee Rogers: which is a way to get a bylaw approved to determine if residents are in favor of the RDN

[0:12:23] Trustee Rogers: creating a new service associated with placing new electrical vehicles, charging stations at

[0:12:28] Trustee Rogers: 10 locations across the RDN. The RDN received a large provincial grant to support the chargers.

[0:12:34] Trustee Rogers: It's an opportunity for the RDN to make progress towards showing leadership and addressing climate

[0:12:39] Trustee Rogers: change by supporting the development of electrical charging network across Vancouver and the

[0:12:43] Trustee Rogers: surrounding area. And then she talked about the costs. And then she also talks about what's

[0:12:51] Trustee Rogers: called the alternate approval process so you can watch for that because that's a process whereby

[0:12:56] Trustee Rogers: they put it out there and people they have to get that they have to they look for a process

[0:13:02] Trustee Rogers: where people have to vote against it effectively so it's a little more complicated than that

[0:13:09] Trustee Rogers: and so you the the details can be can receive a form etc by doing that it's all in this point

[0:13:16] Trustee Rogers: And by the way, this report is in our addendum

[0:13:20] Trustee Rogers: to our agenda.

[0:13:21] Trustee Rogers: So if you want to go to the link,

[0:13:23] Trustee Rogers: if you go to our addendum of our agenda,

[0:13:26] Trustee Rogers: that link will be there.

[0:13:28] Trustee Rogers: So it does say that if it's successful,

[0:13:31] Trustee Rogers: the Gabriel will receive one of the chargers

[0:13:33] Trustee Rogers: and talks about where the selection of the,

[0:13:38] Trustee Rogers: where the location might be,

[0:13:41] Trustee Rogers: although she's making a motion to change the location

[0:13:43] Trustee Rogers: to Huxley Park.

[0:13:46] Trustee Rogers: And then she talks about the wind leak contract

[0:13:48] Trustee Rogers: is demobilized the winter, sorry, for the winter

[0:13:51] Trustee Rogers: and expect to return to working

[0:13:53] Trustee Rogers: on the village wave project in March

[0:13:54] Trustee Rogers: when the asphalt plant starts up again

[0:13:57] Trustee Rogers: with temporary fencing and then she mentions

[0:14:00] Trustee Rogers: the export meeting on January 26th and February 23rd,

[0:14:05] Trustee Rogers: the regional parks and trails committees

[0:14:07] Trustee Rogers: is on February 2nd, et cetera.

[0:14:09] Trustee Rogers: So as always, I want to commend director Craig

[0:14:13] Trustee Rogers: for her communication through the LTC, and her report is on the agenda.

[0:14:20] Trustee Rogers: I'm going to go to 3.4, and that's the First Nations report.

[0:14:26] Trustee Rogers: So I'm going to turn to – I've already mentioned the fact that we've been notified

[0:14:31] Trustee Rogers: by our senior government policy advisor of a number of First Nations who are in lockdown,

[0:14:37] Trustee Rogers: and we should be conscious of that and mention that Stephen Maynard is one of those.

[0:14:41] Trustee Rogers: So I want to turn to the two trustees as to whether they have.

[0:14:45] Trustee Rogers: And I see Trustee Colburn has unmuted himself.

[0:14:48] Trustee Colbourne: Yes, I had received communication from Chief Wise and Councillor Thomas Joseph,

[0:14:55] Trustee Colbourne: that they wanted to meet with us before this meeting.

[0:15:00] Trustee Colbourne: That was several days before the lockdown, the stay-at-home orders take place.

[0:15:05] Trustee Colbourne: So, you know, at this point, it's just thoughts with that community

[0:15:10] Trustee Colbourne: um that this is a life and death struggle the central place of elders um in in that in that

[0:15:17] Trustee Colbourne: nation and community is is is um makes this a real existential issue and um having been over there

[0:15:23] Trustee Colbourne: for a doctor's appointment i've seen some of the checkpoints around the the number one reserve

[0:15:28] Trustee Colbourne: there it brings it home that this is a something this this island and the islands in this trust

[0:15:33] Trustee Colbourne: area um have have have not experienced in this way so um yeah just thought to that community and i'll

[0:15:40] Trustee Colbourne: be reaching out to some of the elders i've worked with and know and have done the past few weeks just

[0:15:44] Trustee Colbourne: to just to sort of let them know that we're that we're thinking of them so uh the the official

[0:15:50] Trustee Colbourne: meetings have have not happened to put it lightly okay

[0:15:55] Voice 1: yeah uh just to add to that uh you know there

[0:15:58] Voice 1: was a lockdown for the name of first nation i understand though that they've lifted that now

[0:16:03] Voice 1: but they're still following the orders of uh dr bonnie henry that you know only essential travel

[0:16:09] Voice 1: wear a mask whenever you go out of your home and so they've still got fairly restrictive movements

[0:16:15] Voice 1: but not a lockdown anymore because they've managed to try to they've managed to contain it so which

[0:16:21] Voice 1: is good news and the racism that's occurred you know in in duncan area as well as something

[0:16:26] Voice 1: things that's really disturbing and uh you know it's happening elsewhere and i think that's

[0:16:33] Voice 1: something that you know i don't know how how we deal with it how do we stop you know how do we

[0:16:40] Voice 1: get people to realize that people are people and that they're you know they are just like anyone

[0:16:45] Voice 1: else you know that so i'm i'm quite disturbed about that that they people are actually taking

[0:16:51] Voice 1: that kind of attitude and i think that's it's totally it's wrong

[0:16:54] Voice 4: okay thank

[0:17:01] Trustee Rogers: you very much um

[0:17:03] Trustee Rogers: so the next item on our agenda is the town hall um i want to um say a few things before we start

[0:17:11] Trustee Rogers: the town hall we'll be able to promote you and let you turn your camera on and to speak to us

[0:17:16] Trustee Rogers: this is your opportunity to speak to the local trust committee related to an issue that's either

[0:17:21] Trustee Rogers: either on our agenda or within our purview.

[0:17:26] Trustee Rogers: And it's a matter of you just putting your hand up.

[0:17:31] Trustee Rogers: If you look in the middle of your bottom of your screen,

[0:17:33] Trustee Rogers: you'll see a raise your hand button and I'll call on you

[0:17:36] Trustee Rogers: and Will will then promote you.

[0:17:37] Trustee Rogers: But I want to say a couple of things.

[0:17:40] Trustee Rogers: First is I want to remind you that we're post public hearing

[0:17:44] Trustee Rogers: related to bylaws 306 and 307,

[0:17:48] Trustee Rogers: which are the ones related to the Paisley Place application.

[0:17:50] Trustee Rogers: and so we will not receive any further any public comment related to 306 and 307. 308 is not on it

[0:17:58] Trustee Rogers: which is the affordable the housing agreement is not on our agenda today and I'm asking you

[0:18:02] Trustee Rogers: if you have comments to make them to because we made it part of the public hearing at this stage

[0:18:07] Trustee Rogers: at least we're still waiting for some clarification as to whether we can receive any further comment

[0:18:13] Trustee Rogers: but the best way to approach that is to make your comments

[0:18:18] Trustee Rogers: to staff and so rather than make them to us.

[0:18:23] Trustee Rogers: So please refrain from commenting

[0:18:26] Trustee Rogers: on the affordable housing project application.

[0:18:30] Trustee Rogers: There will be a bit of information related to it later

[0:18:32] Trustee Rogers: in our agenda, which is just simply an update

[0:18:35] Trustee Rogers: on where things stand at this moment.

[0:18:38] Trustee Rogers: So please, so we are, as I said, post public hearing

[0:18:41] Trustee Rogers: on those issues related to that affordable housing,

[0:18:45] Trustee Rogers: which means please no public comments.

[0:18:48] Trustee Rogers: Secondly, of course, I remind you, as always,

[0:18:50] Trustee Rogers: we are in a public space and that this is a workplace

[0:18:54] Trustee Rogers: and that everybody, including yourselves,

[0:18:57] Trustee Rogers: are entitled to remain, to expect a safe environment

[0:19:01] Trustee Rogers: and a safe work environment.

[0:19:03] Trustee Rogers: All the people I introduced at the beginning of this session,

[0:19:07] Trustee Rogers: this is their workplace and they're entitled to expect

[0:19:09] Trustee Rogers: and that's my job to ensure that they have a safe workplace.

[0:19:13] Trustee Rogers: So please be respectful, please address issues

[0:19:16] Trustee Rogers: and not people and please keep your comments respectful

[0:19:21] Trustee Rogers: as we go forward.

[0:19:23] Trustee Rogers: So having said all of that, just one last thing,

[0:19:26] Trustee Rogers: if you're here as an applicant and I see one name

[0:19:29] Trustee Rogers: that appears like it's an,

[0:19:30] Trustee Rogers: it looks like it's an applicant,

[0:19:32] Trustee Rogers: at least one name that might be an applicant on the file,

[0:19:36] Trustee Rogers: I would ask you to, you will have an opportunity

[0:19:39] Trustee Rogers: during the application,

[0:19:40] Trustee Rogers: that when we discuss your application,

[0:19:42] Trustee Rogers: except for the Pays in Face application,

[0:19:45] Trustee Rogers: you will have an opportunity to speak to us

[0:19:48] Trustee Rogers: during that time period

[0:19:50] Trustee Rogers: when we consider the application.

[0:19:52] Trustee Rogers: So you can, if your comments are related

[0:19:54] Trustee Rogers: to that application, if you are the applicant,

[0:19:57] Trustee Rogers: please just wait until we get to that application

[0:20:00] Trustee Rogers: rather than use the town hall.

[0:20:02] Trustee Rogers: So having said that,

[0:20:04] Trustee Rogers: we'll see if anybody actually wants to speak to us.

[0:20:07] Trustee Rogers: i do not see any hands up yet you'll find middle of the bottom of your screen you should see a

[0:20:12] Trustee Rogers: raise your hand button um and if you hit that then i will ask will to unmute you uh so does

[0:20:19] Trustee Rogers: anybody wish to speak to the local press committee in town i'm not seeing any hands whatsoever um

[0:20:35] Trustee Rogers: will am i correct yeah

[0:20:41] Voice 12: i don't see any hands either all

[0:20:44] Trustee Rogers: right okay well um well thank you

[0:20:50] Trustee Rogers: we had a very fulsome public hearing maybe two weeks ago and every everybody has talked about

[0:20:55] Trustee Rogers: so thank you for that and we'll move on to uh the rest of the agenda at this game

[0:21:00] Trustee Rogers: then thank you for your attention um so the next item on the agenda and again we're sort

[0:21:06] Trustee Rogers: of jumping between uh the the various um both the agenda and the addendum to the agenda uh we have

[0:21:15] Trustee Rogers: have on page four of the package, and if you just bear with me, I have to get my other computer up

[0:21:22] Trustee Rogers: and running. We have the minutes of the local trust committee minutes dated October 22nd, 2020.

[0:21:33] Trustee Rogers: We have a whole series of minutes here, but that's the first one. So I'll turn to trustees.

[0:21:39] Trustee Rogers: these that's on page 4 to 13 and ask whether you have any uh comments questions or amendments to

[0:21:47] Trustee Rogers: the minutes of october the 22nd yeah

[0:21:50] Trustee Rogers: yeah yeah

[0:21:52] Voice 1: i do and it's it's it was something that i was

[0:21:54] Voice 1: trying to put forward at uh the last meeting and uh we just i couldn't find the notes there

[0:22:02] Voice 1: were amendments to the minutes regarding some motions that weren't uh seconded that uh i had

[0:22:08] Voice 1: I drafted, and after consultation with headquarter staff,

[0:22:15] Voice 1: it was determined that I could put forward

[0:22:17] Voice 1: a summary statement and just that it wasn't seconded.

[0:22:22] Voice 1: And so I'm just going to transmit it now then.

[0:22:26] Voice 1: Find it here.

[0:22:28] Trustee Rogers: Sorry, so just so I understand what it is,

[0:22:32] Trustee Rogers: you're going to make a statement you want included

[0:22:36] Trustee Rogers: included in these minutes or you want them included in the October 22nd October

[0:22:40] Voice 1: 22nd

[0:22:41] Voice 1: minutes yeah that's what I'm talking about okay amendments yeah I thought we were on the 22nd

[0:22:46] Voice 1: we

[0:22:46] Trustee Rogers: are I just want to be clear on what you're yes

[0:22:49] Voice 1: yeah amendments uh to the October I just

[0:22:52] Voice 1: emailed you the uh motions that weren't seconded and oh

[0:22:58] Trustee Rogers: okay so you want included in the October

[0:23:02] Trustee Rogers: 22nd minutes the various motions that you put on the table that were not seconded

[0:23:07] Voice 1: yeah not the

[0:23:08] Voice 1: motions uh per se and this is the instruction i was given by carmen thiel but just a summary

[0:23:14] Voice 1: with a comment that it wasn't uh seconded

[0:23:18] Trustee Rogers: okay just a

[0:23:19] Voice 1: second for direction i just need to find

[0:23:21] Trustee Rogers: my my inbox yeah um i

[0:23:29] Voice 1: can read it out if you'd like and why

[0:23:31] Trustee Rogers: don't you do that just because

[0:23:32] Trustee Rogers: Because the people watching are not able to see what you just said.

[0:23:37] Voice 1: Okay, there's four of them.

[0:23:40] Voice 1: What I've written is,

[0:23:41] Voice 1: there was discussion on Trustee Longerise's proposal

[0:23:43] Voice 1: to replace the proposed definition of affordable housing

[0:23:47] Voice 1: in the official community plan

[0:23:49] Voice 1: with a revised version of the current OCP division definition

[0:23:53] Voice 1: that maintains the definition as a test of affordability

[0:23:56] Voice 1: with an increase to the family income threshold,

[0:23:59] Voice 1: which was not seconded.

[0:24:00] Voice 1: The second one is, there was discussion on Trustee Longerise's proposal to amend the proposed definition of multiple family affordable housing in the official community plan by adding the intended occupants for the housing, which was not seconded.

[0:24:16] Voice 1: Staff noted that definitions do not usually include users.

[0:24:21] Voice 1: The third one, there was discussion of Trustee Longerise's proposal to add a new provision

[0:24:26] Voice 1: in the multi-dwelling affordable housing zone in the Gabriel Land Use By-law, which limited

[0:24:31] Voice 1: development to 50% of the lot size, but allowed specific sewage disposal lines in the protected

[0:24:38] Voice 1: area under certain conditions, which was not seconded.

[0:24:42] Voice 1: The last one, there was discussion of Trustee Longerise's proposal to add two provisions

[0:24:47] Voice 1: to the multi-dwelling affordable housing zone

[0:24:50] Voice 1: and the Gabriel of land use bylaw requiring

[0:24:52] Voice 1: A, a water management plan

[0:24:55] Voice 1: and B, a rainwater catchment system

[0:24:58] Voice 1: with sufficient storage capacity for outdoor use,

[0:25:01] Voice 1: which was not seconded.

[0:25:02] Trustee Rogers: Okay, so I think I recall all of those.

[0:25:08] Trustee Rogers: So I'm just gonna suggest that I'm just looking

[0:25:11] Trustee Rogers: at the minutes from October 22nd,

[0:25:13] Trustee Rogers: would it make sense to you that they go right

[0:25:16] Trustee Rogers: right after that statement, go right after the break,

[0:25:22] Trustee Rogers: where on page eight, where it says by general consent,

[0:25:25] Trustee Rogers: the meeting was recessed at 1246 and reconvened at 118

[0:25:29] Trustee Rogers: and before the various motions.

[0:25:40] Trustee Rogers: It's where we start all of the motions.

[0:25:43] Voice 1: Yeah, sure, that's fine, yeah.

[0:25:45] Trustee Rogers: Okay, so let me just turn before I ask the recorder

[0:25:50] Trustee Rogers: recorder to do that trustee holborn do you have any concerns about doing that no not at all okay

[0:25:56] Trustee Rogers: so i'm fine with it as well so if we could amend the minutes of october the 22nd by putting

[0:26:03] Trustee Rogers: effectively what was sent to us well not effectively what was sent to us by trustee

[0:26:08] Trustee Rogers: longer eyes uh right in that right before gb 2020 08 is that okay yeah i got it okay

[0:26:18] Trustee Rogers: Okay, Trustee Langer, is there anything further regarding those minutes?

[0:26:21] Voice 1: Yeah, there was one other one, which was that statement where it was said that gray water use was not to be used in the development.

[0:26:31] Voice 1: And actually, Ian Scott indicated, no, that's not the case.

[0:26:38] Voice 1: At the time, we had said that we would just strike it because it was incorrect.

[0:26:42] Voice 1: It didn't reflect what he had actually said.

[0:26:45] Voice 1: it's

[0:26:46] Trustee Rogers: uh i i got that highlighted as well the statements on page seven that's the second

[0:26:52] Trustee Rogers: bullet from the second where it says the bottom it says gray water use reuse system budget too

[0:26:57] Trustee Rogers: high and unable to incorporate the plan um and i wondered about that because of course we know

[0:27:03] Trustee Rogers: that that became the the the plan was to incorporate gray water so i'm i i wondered

[0:27:09] Trustee Rogers: if that should have said rainwater catchment was too high and unable in corporate i don't know what

[0:27:15] Trustee Rogers: it was yeah but i but that's not accurate yeah so i'm fine with striking it as long as trustee

[0:27:22] Trustee Rogers: colburn is as well so let's just strike that bullet yeah okay anything else trustee long

[0:27:29] Trustee Rogers: runs no okay thank you uh trustee colburn do you have anything from those minutes

[0:27:34] Trustee Rogers: So can I take it that with the amendments,

[0:27:38] Trustee Rogers: we can adopt the minutes as amended?

[0:27:42] Trustee Rogers: Thank you, I see both of you will take that.

[0:27:44] Trustee Rogers: The next minutes then are,

[0:27:47] Trustee Rogers: and again, I have to just look at mine.

[0:27:51] Trustee Rogers: It's actually, I'm going to do this,

[0:27:53] Trustee Rogers: going to skip a little bit just so they're in order.

[0:27:57] Trustee Rogers: If we could have the minutes, which are 5.3,

[0:28:00] Trustee Rogers: which are in the addendum,

[0:28:03] Trustee Rogers: which are from november the 26th would be the next ones and they're on page

[0:28:13] Trustee Rogers: three of the addendum does anyone have any changes to though or concerns or questions

[0:28:22] Trustee Rogers: rising from those nothing from you trustee longer nothing from you and i'll take those

[0:28:29] Trustee Rogers: those adopted as presented.

[0:28:32] Trustee Rogers: And then we go back to the main minutes,

[0:28:34] Trustee Rogers: which are main motion, which is on the main agenda.

[0:28:38] Trustee Rogers: 5.2, which is the minutes from December the 10th,

[0:28:42] Trustee Rogers: which are found at page 14 of the main agenda.

[0:28:48] Trustee Rogers: And that's the meeting at which we had

[0:28:51] Trustee Rogers: the community information meeting, I believe, yes.

[0:28:55] Trustee Rogers: Yes. And so do either of the trustees have any questions,

[0:29:00] Trustee Rogers: concerns, or amendments to those? Yes. Trustee Laundrie.

[0:29:03] Voice 1: Okay. Yeah. It's on page 17,

[0:29:08] Voice 1: the second bullet.

[0:29:13] Trustee Rogers: May need public funding.

[0:29:16] Voice 1: Yeah. I think that's talking about the 30% market rent,

[0:29:20] Voice 1: not the 30% gross income rent goal.

[0:29:28] Trustee Rogers: I'm not sure.

[0:29:36] Trustee Rogers: may need public funding to reduce development costs

[0:29:39] Trustee Rogers: in order to have, I mean, I recognize that statement

[0:29:43] Trustee Rogers: to have the 30% gross income rent goal,

[0:29:49] Trustee Rogers: but isn't that, I would have thought that was,

[0:29:56] Trustee Rogers: because I thought the goal was to try and keep the.

[0:30:00] Trustee Rogers: the rent for the subsidized and the market rental,

[0:30:05] Trustee Rogers: or not market, the affordable housing rental

[0:30:09] Trustee Rogers: at 30% of gross income.

[0:30:11] Trustee Rogers: Isn't that accurate?

[0:30:13] Voice 1: I suppose that's one way to read it.

[0:30:16] Voice 1: I was reading it because there wasn't a discussion

[0:30:22] Voice 1: about funding in order to meet the 30% market rent.

[0:30:28] Voice 1: What do you mean

[0:30:29] Trustee Rogers: 30% of the unit set, Mark?

[0:30:32] Trustee Rogers: Yeah, yeah, yeah.

[0:30:33] Trustee Rogers: I'm not sure that's true because I think that's a given that you can't have more than 30%.

[0:30:41] Trustee Rogers: Maybe what I could say is may need public funding to reduce development costs in order to meet the rental goals or something like that.

[0:30:52] Trustee Rogers: yeah by

[0:30:53] Voice 1: public funding then like because they are seeking funding public fund well they're seeking

[0:30:59] Voice 1: bc housing funding um i guess when i read public funding i was thinking in terms of

[0:31:07] Voice 1: you know they're also having to uh i think donation right from the public because they

[0:31:14] Voice 1: have to come up with 250 000 and i don't know where that's out but so i it just confused me

[0:31:20] Trustee Rogers: Well, how about if we just, what if we just left it after the word cost, just said may need public funding to reduce development costs, because we're not clear on what the reason for it is. Does that work for you?

[0:31:33] Voice 1: Yeah, that's fine. It just, it just was unclear to me.

[0:31:37] Trustee Rogers: Okay, so if it's unclear, I think it's better that we know what's accurate and if that okay with you, Trustee Colburn? Okay, anything else from those minutes?

[0:31:50] Trustee Rogers: No.

[0:31:50] Trustee Rogers: You got that Nadine?

[0:31:52] Voice 10: Got it.

[0:31:53] Trustee Rogers: Thank you.

[0:31:54] Trustee Rogers: Then I'll take the minutes as amended, adopted as amended.

[0:31:59] Trustee Rogers: And the next minutes then are,

[0:32:02] Trustee Rogers: hold on just a second.

[0:32:05] Trustee Rogers: They're at 5.4 and 5.5, which is in the addendum again,

[0:32:10] Trustee Rogers: which are from January the 7th

[0:32:15] Trustee Rogers: on page 11.

[0:32:18] Trustee Rogers: 11. one is the public hearing record um now um could i have one of the maybe the rpm or the

[0:32:33] Trustee Rogers: the island plan do we actually adopt the public hearing record

[0:32:39] Trustee Rogers: there's something in my head saying that we don't or do we it actually says for adopted

[0:32:53] Trustee Rogers: but i just wondered if that's something that we actually adopt we gotta have i got an rp

[0:33:00] Trustee Rogers: the Regional Planning Manager or Planner Zubinich here

[0:33:03] Trustee Rogers: to help me out with this?

[0:33:06] Voice 13: Yeah, sorry about that, I couldn't unmute.

[0:33:10] Voice 13: This is just a record for receipt.

[0:33:13] Voice 13: Public hearing records are for receipt.

[0:33:15] Trustee Rogers: That's what I thought.

[0:33:16] Trustee Rogers: We just receive it for information.

[0:33:18] Voice 13: Correct.

[0:33:19] Trustee Rogers: Okay, so that's received for information.

[0:33:22] Trustee Rogers: Thank you very much, Sonia.

[0:33:25] Trustee Rogers: Unless there's any questions from trustees,

[0:33:27] Trustee Rogers: we'll just receive it for information.

[0:33:29] Trustee Rogers: And then the last matter is the minutes

[0:33:31] Trustee Rogers: from the special meeting that we held three and a half hours after the end of the public hearing

[0:33:38] Trustee Rogers: that are page 18 to 22 are there any questions amendments or changes to those minutes yes

[0:33:47] Trustee Rogers: trustee longer okay

[0:33:48] Voice 1: yeah uh just a couple um the uh on page 19 yeah uh

[0:33:57] Voice 1: it's under discussion

[0:33:59] Voice 1: question ensued, the one, two, three, four, five, the sixth bullet, where it says concerned with

[0:34:04] Voice 1: official community plan amendments specific to this application. Then it says interested in

[0:34:10] Voice 1: taking out and moving to the housing agreement. If that was my comment, it would be actually the

[0:34:16] Voice 1: reverse. It was my issue at the time was, you know, moving stuff from the OCP into the housing

[0:34:24] Voice 1: the agreement and taking it back so interested if that's if

[0:34:31] Voice 1: that's what you said yeah so i think it

[0:34:34] Voice 1: should be almost um reverse moving taking out and moving to the ocp rather than the

[0:34:42] Voice 1: housing agreement so just

[0:34:44] Trustee Rogers: uh okay um so let me just let's just work out

[0:34:53] Trustee Rogers: um so uh that's correct that was your issue so um so concerned with ocp amendment specific

[0:35:01] Trustee Rogers: to this application uh and why is it why don't we just put in and just say concerned about taking

[0:35:07] Trustee Rogers: out and moving to the housing agreement is that yeah

[0:35:11] Voice 1: no yeah no that's fine so

[0:35:13] Trustee Rogers: if we replace the

[0:35:14] Trustee Rogers: words interested in and with concerned about yeah

[0:35:18] Voice 1: does

[0:35:19] Trustee Rogers: that work for you yeah

[0:35:21] Voice 1: taking it out that was

[0:35:22] Voice 1: the issue okay um okay you had a second one uh one is where it says the housing agreement in

[0:35:29] Voice 1: perpetuity but can be changed with due process i think what i as i recall what i said was that

[0:35:35] Voice 1: the housing agreement is in perpetuity the the terms of it can be changed by agreement between

[0:35:43] Voice 1: the local trust committee and the housing provider okay yeah

[0:35:51] Voice 1: so just uh due process is just unclear

[0:35:53] Voice 1: as to what what that means okay

[0:35:56] Trustee Rogers: um but okay so how about if it says but could be changed

[0:36:00] Trustee Rogers: by agreement between the local trust committee and the well how about could be changed with by

[0:36:07] Trustee Rogers: with agreement between the parties to it

[0:36:09] Voice 1: yeah no that's good between the parties you

[0:36:12] Trustee Rogers: get both of

[0:36:13] Trustee Rogers: those i

[0:36:15] Voice 10: could be changed uh with agreement between the parties yeah anything

[0:36:24] Trustee Rogers: else trustee no no

[0:36:26] Trustee Rogers: No, Trustee Colbert?

[0:36:28] Trustee Rogers: Nothing, okay, so as amended,

[0:36:30] Trustee Rogers: I'm going to take the minutes of the special meeting

[0:36:33] Trustee Rogers: of this January the 7th, 2020, adopted as amended.

[0:36:38] Trustee Rogers: Thank you very much for that.

[0:36:40] Trustee Rogers: Good to catch up on all of our minutes

[0:36:42] Trustee Rogers: of our various meetings.

[0:36:46] Trustee Rogers: That's the end of, sorry, I just need to go back to my minutes.

[0:36:54] Trustee Rogers: Oh, we have no, oh, yes, we do.

[0:36:56] Trustee Rogers: we have a special resolution that this is for the record of the special resolution it's on page 20

[0:37:02] Trustee Rogers: sorry uh yeah a um uh resolution without meeting sorry um which is at page 20 um

[0:37:13] Trustee Rogers: which is found there this is sort of a record of us approving uh moving um releasing some money to

[0:37:21] Trustee Rogers: to the, for the housing, for the public engagement

[0:37:25] Trustee Rogers: for the housing options impact review.

[0:37:28] Trustee Rogers: So that was passed on December 21st.

[0:37:31] Trustee Rogers: Any comments from other trustees related to that question?

[0:37:34] Trustee Rogers: So that's a record for you.

[0:37:37] Trustee Rogers: And then there is the minutes

[0:37:39] Trustee Rogers: of the housing advisory planning commission

[0:37:44] Trustee Rogers: which I believe we have some presentation

[0:37:47] Trustee Rogers: verbal update on that later,

[0:37:48] Trustee Rogers: but this is the record of their minutes

[0:37:50] Trustee Rogers: That's for December 17th, just for simply for a reason.

[0:37:55] Trustee Rogers: Okay, so that takes us.

[0:37:58] Trustee Rogers: We're at 1128.

[0:38:01] Trustee Rogers: We're a little behind schedule, but we're at the follow-up action list.

[0:38:04] Trustee Rogers: Let me just make sure.

[0:38:05] Trustee Rogers: Yeah, we're at 6.1, the follow-up action list,

[0:38:11] Trustee Rogers: which is on page 25 of the agenda.

[0:38:16] Trustee Rogers: So I'll turn to the planner to see if there's anything they want to

[0:38:20] Trustee Rogers: flag related to this and that otherwise turns the trustees for questions uh planners nothing

[0:38:26] Trustee Rogers: okay uh questions from the from the trustees nothing then i'll just take this for information

[0:38:34] Trustee Rogers: thank you very much um so that brings us to 6.2 uh and um which is the um the public participation

[0:38:48] Trustee Rogers: patient guidelines documents um and that just so so the the uh for those following along uh if you

[0:38:59] Trustee Rogers: go to the addendum you'll see that there was the original one that was presented by me actually on

[0:39:06] Trustee Rogers: november 26th which was just a template which we had adopted on gambier there's also one that

[0:39:13] Trustee Rogers: that this started with the Vice Chair Sue Allen Fast.

[0:39:17] Trustee Rogers: It's just to give some sort of guidelines

[0:39:19] Trustee Rogers: to some members of the public can understand

[0:39:22] Trustee Rogers: how we approach public participation.

[0:39:26] Trustee Rogers: And they adopted, I think,

[0:39:28] Trustee Rogers: a different version of this on Hornby

[0:39:30] Trustee Rogers: and we've adopted what's in front of us on page,

[0:39:33] Trustee Rogers: on page 23 of the addendum or 29 of the main agenda.

[0:39:40] Trustee Rogers: and Trustee Longerize has a number of suggestions

[0:39:44] Trustee Rogers: for amendments of that document.

[0:39:47] Trustee Rogers: So I guess I would turn to Trustee Longerize

[0:39:53] Trustee Rogers: if you wish to discuss your amendments.

[0:39:56] Voice 1: Yeah, it originally started with,

[0:39:59] Voice 1: when I was reading the document about the phrase,

[0:40:03] Voice 1: where is it here now?

[0:40:05] Voice 1: now not otherwise not otherwise being considered by the LTC in a in a project or an application

[0:40:17] Voice 1: to be I was initially was unclear does that mean it has to be something outside of what's on the

[0:40:23] Voice 1: agenda or does it have to be something that is outside of what's already it can be on the agenda

[0:40:30] Voice 1: but outside of what's already the information that's provided so I started to look at it from

[0:40:36] Voice 1: that and then I just looked at the whole document they just got into this section on correspondence

[0:40:44] Voice 1: as well and I just and I know that there was a you know a lot of correspondence over this last

[0:40:51] Voice 1: application and it was unclear sometimes you know who who sends what to whom and I tried to break

[0:41:00] Voice 1: it down into this is my own understanding of the process is when there's a correspondence

[0:41:09] Voice 1: if you want to add something to the agenda what's the rule to have it on the agenda

[0:41:15] Voice 1: because sometimes you know we do we do get some correspondence on the agenda

[0:41:19] Voice 1: and other correspondence goes into the application file and I just so I just thought well okay let me

[0:41:26] Voice 1: take a look at it. How does it work? How do I think it works? And I tried to come up with something

[0:41:31] Voice 1: that I think reflects it, but I could be wrong on that. And then maybe there's some errors or

[0:41:36] Voice 1: omissions. So that was the correspondence section, why that's changed, not substantially, but just,

[0:41:43] Voice 1: I thought maybe more detail.

[0:41:45] Trustee Rogers: Well, I'll, yeah, so my review, my review is it most of the changes

[0:41:51] Trustee Rogers: you've made or what I call stylistic. You know, you sort of move the same ideas into a different

[0:41:57] Trustee Rogers: format that may have worked for you. There are a couple of things in this that I have some

[0:42:03] Trustee Rogers: questions about, but maybe I'll turn to Trustee Colburn to see if you have any comments on either

[0:42:08] Trustee Rogers: the original draft or the revised draft.

[0:42:10] Trustee Colbourne: Yeah, the revised draft is fine. I think it states

[0:42:14] Trustee Colbourne: it's more clear for me. And I don't have any suggestions or issues with either really,

[0:42:20] Trustee Colbourne: but I think trustee Longrise is um and and I know exactly what he's speaking to is just you

[0:42:26] Trustee Colbourne: get these emails and they they see every single email seem to go to a different group of people

[0:42:32] Trustee Colbourne: and it's trying to figure out well is the office uh administration staff going to see this to be

[0:42:36] Trustee Colbourne: able to post it as official correspondence or what is official correspondence so any more direction

[0:42:40] Trustee Colbourne: we can provide to people um is is is is worthy so yeah I'm good with both yeah yeah

[0:42:48] Voice 1: I find this

[0:42:49] Voice 1: both too uh okay

[0:42:50] Trustee Rogers: well let me let me just raise two issues with you that i i wonder about the first is

[0:42:55] Trustee Rogers: um under delegations and and this issue is always of some what is a delegation and what is not a

[0:43:05] Trustee Rogers: delegation yeah yeah

[0:43:06] Trustee Rogers: um and i've sort of come down on the on the point of view that if it's a

[0:43:11] Trustee Rogers: if it's something that's actually an application on the agenda um uh or a matter that's

[0:43:19] Trustee Rogers: on our agenda that we're considering uh that's not something that's you know that that's not a

[0:43:25] Trustee Rogers: brand new matter for us i i don't tend to want to approve delegations um and i'll and i'll tell you

[0:43:32] Trustee Rogers: why um um the reason i'm i'm not usually want one to approve delegations is because a delegation is

[0:43:41] Trustee Rogers: given a status on the agenda that other um public participants would not have um so for example um

[0:43:53] Trustee Rogers: and and this was very early in the term i don't know if you recall this but uh we had a delegation

[0:43:59] Trustee Rogers: a request for a delegation related to i believe it was huxley park um and i said yes and uh but

[0:44:08] Trustee Rogers: But it struck me afterwards that that put that person

[0:44:11] Trustee Rogers: if they, in a preferred position

[0:44:14] Trustee Rogers: to people that are in town hall,

[0:44:16] Trustee Rogers: because we give them the opportunity

[0:44:18] Trustee Rogers: to make written submissions,

[0:44:20] Trustee Rogers: to put a presentation before us, et cetera, et cetera.

[0:44:25] Trustee Rogers: So I generally am of the view that,

[0:44:29] Trustee Rogers: I mean, applicants are different

[0:44:32] Trustee Rogers: because sometimes their information is important,

[0:44:37] Trustee Rogers: But delegations, I have a concern about giving preferential treatment to members or groups in the community that wish to present to us as an organized, and they're organized enough to make a presentation and put it together, et cetera, et cetera.

[0:45:01] Trustee Rogers: So I tend to not want them to address things that are already on our agenda, particularly related to applications.

[0:45:09] Trustee Rogers: So that's the only concern I have about related to an agenda item and the information is an additional to what the LTC is already considering.

[0:45:21] Trustee Rogers: Everybody will be able to make an argument.

[0:45:24] Trustee Rogers: that's what so if we adopt that language it will open the door to delegations for on everything

[0:45:32] Trustee Rogers: so that's why i that's why i prefer the language but i'm not gonna you know you do what you want

[0:45:40] Trustee Rogers: for your ltc the prefer the language that says present new ideas or information that is not

[0:45:46] Trustee Rogers: otherwise being considered by the LTC in a project or an application so so

[0:45:58] Voice 1: yeah

[0:45:59] Voice 1: yeah so basically if it's if it's on our agenda you go through the town hall if

[0:46:08] Voice 1: it's not on our agenda then you can do a delegation yeah

[0:46:13] Trustee Rogers: and so example would be

[0:46:16] Trustee Rogers: someone wants to come and do a delegation

[0:46:18] Trustee Rogers: because they want us to

[0:46:19] Trustee Rogers: I don't know, they want us to protect

[0:46:22] Trustee Rogers: a particular piece of land that's not on our

[0:46:24] Trustee Rogers: agenda right now and they want to

[0:46:25] Trustee Rogers: tell us about what Galt

[0:46:28] Trustee Rogers: wants to come and tell us about what they're doing

[0:46:30] Trustee Rogers: in terms of trail stuff

[0:46:32] Trustee Rogers: and how we might be able

[0:46:34] Trustee Rogers: to help them in terms of that.

[0:46:36] Trustee Rogers: I don't

[0:46:37] Voice 1: know. I don't know what you think.

[0:46:38] Trustee Rogers: Maybe you think I'm being

[0:46:40] Trustee Rogers: too strict in terms of my

[0:46:42] Voice 1: interpretation.

[0:46:42] Voice 1: I think it's definitely trying to manage the agenda for sure you know I mean because I recognize

[0:46:50] Voice 1: that you could get overwhelmed although you do have the right to limit it the number and I presume

[0:46:56] Voice 1: if you have if we had 10 delegations coming forward we we have the ability oh

[0:47:02] Trustee Rogers: no I can say

[0:47:03] Trustee Rogers: no for sure

[0:47:03] Voice 1: yeah yeah I

[0:47:04] Trustee Rogers: mean I can say no that we aren't going to be we aren't going to take 10

[0:47:08] Voice 1: and

[0:47:08] Trustee Rogers: we're gonna take the first two

[0:47:10] Trustee Rogers: and the next ones get done the next time.

[0:47:12] Voice 1: And it would just be active applications as well.

[0:47:16] Voice 1: I'm assuming that we've got projects, you know,

[0:47:19] Voice 1: that we'd start and install and put on the project list.

[0:47:22] Voice 1: Will that be, would a delegation,

[0:47:25] Voice 1: could a delegation speak to that

[0:47:27] Voice 1: or is it just active ones?

[0:47:31] Trustee Rogers: Yeah, probably I'd let them.

[0:47:33] Trustee Rogers: I mean, I would be inclined.

[0:47:36] Trustee Rogers: I mean, of course, we get the guidelines,

[0:47:39] Voice 1: they'll be guided by that.

[0:47:41] Voice 1: Yeah, I was just trying to get clarity on it from it.

[0:47:45] Voice 1: That's why I broke it out into two components because I just, I saw them as two potential

[0:47:49] Voice 1: and I wasn't certain what the wording that was there, was it intended to only cover the

[0:47:57] Voice 1: first bullet which is saying not related to an item on the agenda or not and so I broke

[0:48:02] Voice 1: them out into the two because i saw them as potentially there i guess it's a question yeah

[0:48:11] Voice 1: for the trust anyway

[0:48:13] Trustee Rogers: uh trustee colburn do you have anything about that or do you care yeah no

[0:48:17] Trustee Colbourne: no i'm i care but i think i

[0:48:20] Trustee Rogers: know i know i'm sorry i didn't mean it to sound like that but if you

[0:48:23] Trustee Rogers: don't have a point of view but that's fine

[0:48:24] Trustee Colbourne: no no as long as there's discretion that we don't have

[0:48:27] Trustee Colbourne: um you know 13 10 minute presentations right

[0:48:30] Trustee Rogers: yeah the other uh the other question i have is

[0:48:35] Trustee Rogers: I wondered why you, at the very, very end of your draft, you said applicants are committed to participate, and you've got, you changed electronically to by phone, and I wondered why that was.

[0:48:49] Trustee Rogers: Well,

[0:48:50] Voice 1: if we're having an electronic meeting, they're going to be communicating by electronic means.

[0:48:55] Voice 1: If we're having an in-person meeting, when it says electronic means, what does that mean?

[0:49:01] Voice 1: How would they communicate with us?

[0:49:03] Voice 1: By phone, normally, is my understanding.

[0:49:06] Voice 1: well i'm

[0:49:08] Trustee Rogers: i'm expecting yeah as we move out of this we'll move into some more of what i call

[0:49:16] Trustee Rogers: a hybrid model okay uh where we'll be i don't think we're ever going i don't think we're ever

[0:49:23] Trustee Rogers: going to roll our public participation back to you got to show up at the hall and talk to us there

[0:49:29] Trustee Rogers: right um we're gonna we're gonna have to figure out a way to do this and so that people can

[0:49:35] Trustee Rogers: and communicate this way with us, as well as in person.

[0:49:40] Trustee Rogers: So that's why I chose the word,

[0:49:42] Trustee Rogers: that's why the word electronically is there

[0:49:43] Trustee Rogers: to cover off other options.

[0:49:45] Trustee Rogers: Okay.

[0:49:46] Voice 1: Okay, that's fine, I have no problem, no.

[0:49:48] Voice 1: Okay,

[0:49:48] Trustee Rogers: so can I then propose, I'm fine with your proposal,

[0:49:52] Trustee Rogers: I think I can manage the delegations.

[0:49:54] Trustee Rogers: Can I suggest that we adopt cases amendment

[0:49:58] Trustee Rogers: with except for the word that permitted

[0:50:02] Trustee Rogers: are permitted to be read electronically and that battle that other than that we can adopt it as it

[0:50:08] Trustee Rogers: is okay so i'm gonna i'm gonna move that we adopt the amended guidelines for public participation

[0:50:17] Trustee Rogers: with uh with the exception of uh the word uh um by phone is replaced by electronically

[0:50:25] Trustee Rogers: as the guidelines for uh the gabriel of local thank you very much that's that that's seconded

[0:50:32] Trustee Rogers: then all in favor that passes, thanks very much.

[0:50:35] Trustee Rogers: So that will be, that will go up on our website now

[0:50:37] Trustee Rogers: and just remember the public that will give,

[0:50:40] Trustee Rogers: hopefully give some guidance related to,

[0:50:47] Trustee Rogers: to people so a little more clarity to how people,

[0:50:51] Trustee Rogers: I want to thank Vice Chair Fast

[0:50:52] Trustee Rogers: because she started this process

[0:50:55] Trustee Rogers: in order to provide some more clarity for the public

[0:51:00] Trustee Rogers: as to when and where they would be able to speak

[0:51:02] Trustee Rogers: because there's some types of confusion.

[0:51:06] Trustee Rogers: Thank you, Will, I got your note.

[0:51:11] Trustee Rogers: And I will address it when we get to the .

[0:51:19] Trustee Rogers: Let me catch up with my paperwork as to where we are.

[0:51:27] Trustee Rogers: So we're into the applications, referrals and bylaws now.

[0:51:33] Trustee Rogers: So we're on page, we're on page,

[0:51:42] Trustee Rogers: well we're actually on both the addendum and on the um we're actually we're in the addendum at

[0:51:48] Trustee Rogers: page 27 of the addendum we're at Henning and I'm sorry if I mispronounced this but Kuprowski

[0:51:57] Trustee Rogers: and I thought I saw Henning in the attendees list I do I see a Mr. Brian Henning if we could

[0:52:06] Trustee Rogers: and promote Mr. Henning, and Mr. Henning,

[0:52:09] Trustee Rogers: you need not speak if you don't wish to.

[0:52:12] Trustee Rogers: There's a staff report here,

[0:52:13] Trustee Rogers: but I will give you the opportunity to speak

[0:52:15] Trustee Rogers: after we receive the staff report, if you wish.

[0:52:19] Trustee Rogers: So I'm guessing you'll be promoted

[0:52:23] Trustee Rogers: and you can do that at that time.

[0:52:26] Trustee Rogers: But in the meantime, I'll turn to Party Planner Hagan

[0:52:29] Trustee Rogers: and ask for your report, over to you.

[0:52:32] Trustee Rogers: Good

[0:52:35] Voice 12: morning. Thank you, Chair Rogers. So this staff report brings a covenant for LTC acceptance, along with the LTC is asked to designate the chair and one other member of the LTC as signatories of the covenant.

[0:52:52] Voice 12: and um just a brief um background on the covenant the ltc entered into a cost recovery agreement

[0:53:02] Voice 12: last year to have legal counsel involved in the preparation of the covenant and the covenant is

[0:53:10] Voice 12: a condition of uh subdivision on chelwood road it's a lot line adjustment for the purposes

[0:53:18] Voice 12: This is, yeah, it's a lot line adjustment and it proposes and results in two split zone lots.

[0:53:26] Voice 12: And in order to ensure that the subdivision does not result in allowing a greater density, residential density than what is currently permitted by the Gabriel land use bylaw,

[0:53:36] Voice 12: the applicant is required to register a covenant on each of the newly created lots to prohibit such an increase.

[0:53:42] Voice 12: so the subdivision is contingent on registration of the covenant and the covenant is now in final

[0:53:51] Voice 12: format ready for the ltc to accept and the applicant has reviewed the covenant and agrees

[0:53:58] Voice 12: with the terms yeah

[0:54:01] Trustee Rogers: and i recall this matter was on our agenda as you say back in i think it was

[0:54:07] Trustee Rogers: october we discussed and you you went through the details of the purpose of it so thank you very

[0:54:12] Trustee Rogers: very much.

[0:54:13] Trustee Rogers: Trustees, questions for the planner?

[0:54:17] Voice 1: No, not really.

[0:54:19] Voice 1: The only one question I have is it says

[0:54:22] Voice 1: be signed by the chair and one trustee.

[0:54:26] Voice 1: Is it possible to have two trustees sign it?

[0:54:28] Voice 1: I thought we had changed our motion

[0:54:30] Voice 1: that it was more flexible because right now

[0:54:33] Voice 1: to get Chair Rogers signature, you're going to have to,

[0:54:36] Voice 1: I guess, ship it over to Vancouver and back

[0:54:41] Voice 1: and then one of us sign.

[0:54:43] Trustee Rogers: My recollection is that we made a motion

[0:54:46] Trustee Rogers: at some point in relation to TUPs

[0:54:50] Trustee Rogers: to allow both of the local trustees to sign it.

[0:54:55] Trustee Rogers: And I guess that was also my question related to that.

[0:54:58] Trustee Rogers: Planner Egan, do you have any comment related to that?

[0:55:02] Voice 12: My understanding is that for a covenant

[0:55:05] Voice 12: that the chair is needed to be a signatory

[0:55:09] Voice 12: along with one other member okay

[0:55:12] Trustee Rogers: okay and that's fine i mean we can do it it just does mean you'll

[0:55:16] Trustee Rogers: get shipped to probably a law firm here in in vancouver i'll walk over they'll i'll sign it

[0:55:21] Trustee Rogers: and they'll ship it back so um but i do know we but we adopted a specific motion to allow

[0:55:28] Trustee Rogers: um i think it's in relation to tups for you to design it rather than me so um unless i'm

[0:55:37] Trustee Rogers: I'm mistaken.

[0:55:37] Trustee Rogers: So any other questions for the planner, Trustee Coburn?

[0:55:42] Trustee Rogers: No, no.

[0:55:45] Trustee Rogers: Mr. Henning, I know you're promoted.

[0:55:47] Trustee Rogers: You need not speak unless you wish to.

[0:55:48] Trustee Rogers: The recommendation from the planner is to have us sign it.

[0:55:53] Trustee Rogers: So do you have anything you'd like,

[0:55:56] Trustee Rogers: if you don't, if you wish to speak, you're welcome to,

[0:55:58] Trustee Rogers: but you need not.

[0:56:01] Trustee Rogers: Okay, so can we then have, thank you, Mr. Henning.

[0:56:05] Trustee Rogers: Can we have the motion?

[0:56:09] Trustee Colbourne: move move that the gabriel local trust committee accept the covenant uh sorry i'm just going to go

[0:56:15] Trustee Colbourne: to a different page here if i can read it if you have this in front

[0:56:19] Voice 1: of you yeah i do it yeah

[0:56:20] Voice 1: i moved

[0:56:21] Voice 1: that that the gabriel island local trust committee accept a covenant under section 219 of

[0:56:27] Voice 1: the land title act for the purposes of prohibiting increased residential density on the subject lots

[0:56:33] Voice 1: in brackets PID 009-739-602, PID 000105287

[0:56:43] Voice 1: and authorized the chair and one other member

[0:56:45] Voice 1: of the local trust committee as signatories

[0:56:47] Voice 1: to the covenant in respect of subdivision application

[0:56:51] Voice 1: GUB SUB 2017.2.

[0:56:55] Voice 1: Is

[0:56:55] Trustee Rogers: there a seconder?

[0:56:56] Voice 1: Any

[0:56:57] Trustee Rogers: discussion from the parties, from the trustees?

[0:57:00] Trustee Rogers: None, okay, all in favor?

[0:57:04] Trustee Rogers: So that passes.

[0:57:04] Trustee Rogers: Thank you, Mr. Henning.

[0:57:05] Trustee Rogers: We will get your covenant signed and get it back to you.

[0:57:07] Trustee Rogers: Thank you for your cooperation throughout this process.

[0:57:14] Trustee Rogers: The next item on the agenda,

[0:57:16] Trustee Rogers: I'm just going to ask if we could take

[0:57:18] Trustee Rogers: a two minute comfort break.

[0:57:20] Trustee Rogers: And so we'll be the BC Ferries matter.

[0:57:23] Trustee Rogers: Yes, Will, please promote them all.

[0:57:28] Trustee Rogers: And we'll be back in say three to five minutes

[0:57:32] Trustee Rogers: and move on to that application.

[0:57:36] Trustee Rogers: Thank you very much.

[1:03:51] Trustee Rogers: Okay, I'm ready to start, but I see staff in Cox has a hand up.

[1:03:59] Trustee Rogers: Yes, Planner Cox.

[1:04:00] Voice 8: Just for information, the standing resolution that the chair was referring to was from April of 2019 regarding the acceptance of secondary suite covenants.

[1:04:14] Trustee Rogers: Thank you. Yes, I knew I was wrong about the TUP and secondary suite, but anyway, thank you for that, Planner Cox.

[1:04:27] Trustee Rogers: so um just check in uh you're ready nadine thank you and if we got uh planners up an inch

[1:04:40] Trustee Rogers: as soon as we have sonya there she is uh and we um uh and i thank you we're we're back i see the

[1:04:49] Trustee Rogers: sonya's back and we have the um and i've seen that we promoted uh each of the four

[1:04:57] Trustee Rogers: for representatives of BC Ferries, welcome to our meeting.

[1:05:02] Trustee Rogers: So what we'll do is this is a short update from the planner

[1:05:09] Trustee Rogers: and then we'll, and if we have any questions,

[1:05:12] Trustee Rogers: then we'll turn to the applicant, BC Ferries,

[1:05:19] Trustee Rogers: and we'll hear what you have to say

[1:05:24] Trustee Rogers: and then maybe have a conversation

[1:05:28] Trustee Rogers: or there may be questions for you.

[1:05:29] Trustee Rogers: But just for those following along,

[1:05:31] Trustee Rogers: this again is part of the addendum

[1:05:34] Trustee Rogers: and is on page 38 of the addendum.

[1:05:37] Trustee Rogers: So thank you.

[1:05:39] Trustee Rogers: Nice to see you, Sonia.

[1:05:40] Trustee Rogers: Over to you.

[1:05:42] Voice 13: So the memorandum that's attached in your addendum

[1:05:45] Voice 13: is simply a summary for your consideration today

[1:05:48] Voice 13: to facilitate discussion.

[1:05:49] Voice 13: If you have any questions about the timeline

[1:05:51] Voice 13: that's presented or any of the suggested options,

[1:05:53] Voice 13: I can take questions at this time, thanks.

[1:05:58] Trustee Rogers: And sorry, I should have also mentioned

[1:06:01] Trustee Rogers: that in addition to the memorandum on the main agenda

[1:06:05] Trustee Rogers: on page 33 to 40, there's two letters from BC,

[1:06:11] Trustee Rogers: one from BC Ferries and one from the representative

[1:06:16] Trustee Rogers: Stan Tech Consulting Limited that I did respond

[1:06:22] Trustee Rogers: to both of those core pieces of correspondence,

[1:06:24] Trustee Rogers: but that's not here i see but in any case those correspondence are there um so this is back on

[1:06:33] Trustee Rogers: our agenda so um mr i understand mr stale if i mispronounce your last name i apologize

[1:06:38] Trustee Rogers: because i don't know if it's stale or steel or style so mr style please feel free to turn your

[1:06:46] Trustee Rogers: camera on and indeed any one of the people from bc ferries is welcome to join us there you are

[1:06:52] Trustee Rogers: Hi, John, I recognize you. Of course, you were in a couple of our meetings earlier this year when

[1:06:58] Trustee Rogers: we actually were meeting. And if anybody else wishes to, I understand you have a few comments

[1:07:04] Trustee Rogers: you'd like to make. And please feel free as we consider where we're at in terms of this application.

[1:07:13] Voice 6: Okay, hello. My name is John Stile. Thanks. Applicant on, well, it gets a lot of confusion

[1:07:19] Voice 6: over the years. That's okay. I'm the applicant on behalf of BC Ferries. I think it's important to

[1:07:26] Voice 6: give you a bit of background to start, so please bear with me. But BC Ferries went through a

[1:07:32] Voice 6: fairly extensive planning process for its terminal development plan. It was based on input from the

[1:07:39] Voice 6: community and lots of key stakeholders, including the Gabriela Ferry Advisory Committee. They held

[1:07:46] Voice 6: several open houses, and the outcome was strong community support for the plan, and it was

[1:07:53] Voice 6: ultimately approved by BC Ferries in March 2019. The intent of the plan is improving safety,

[1:08:01] Voice 6: enhancing customer experience, more frequent service, and introducing this higher frequency

[1:08:11] Voice 6: service and terminal improvements got many positive features. Increased sailing frequency,

[1:08:17] Voice 6: reduced vehicle lineups, better travel experience, more climate-friendly operation, etc.

[1:08:24] Voice 6: So to implement that terminal development plan, we made an application shortly thereafter in

[1:08:31] Voice 6: April 2019 for an OCP amendment and a rezoning. And we're getting towards two years since that

[1:08:38] Voice 6: that application was made.

[1:08:40] Voice 6: And by way of comparison,

[1:08:43] Voice 6: I made a very similar application for BC Ferries

[1:08:47] Voice 6: on the Campbell River to Quadra Island run

[1:08:50] Voice 6: for the same situation and OCP amendment

[1:08:54] Voice 6: of rezoning to the Strathcona Regional District

[1:08:57] Voice 6: in January 2020, that's already been approved

[1:09:02] Voice 6: and BC Ferries are starting to be able

[1:09:04] Voice 6: to implement their plans.

[1:09:05] Voice 6: and that was using COVID-19 processes as well. So I want to make the point that BC Ferries has

[1:09:14] Voice 6: got two new ferries under construction. They're spending towards 100 million dollars to improve

[1:09:20] Voice 6: the service to Gabriola Island and it's difficult to manage that process with the high degree of

[1:09:28] Voice 6: uncertainty that we've got. We are having to go through other processes as well to you know with

[1:09:38] Voice 6: the ships replacing assets near the end of their useful life and so on construction project and

[1:09:45] Voice 6: those permitting processes water lot acquisition etc are going well and in getting in place

[1:09:52] Voice 6: now we made a very extensive submission a very complete application we submitted a

[1:09:59] Voice 6: great number of studies biophysical transportation architecture landscape architecture servicing

[1:10:07] Voice 6: utilities archaeology etc and we provided additional information reports as we were

[1:10:13] Voice 6: requested through the course of the project we held two community meetings uh we believe and

[1:10:21] Voice 6: we've documented that to the islands trust that there was significant community support

[1:10:25] Voice 6: the proposals were on your agenda last june 25th with a recommendation for a revised first reading

[1:10:34] Voice 6: we hold a public meeting and to schedule a public hearing that the staff report

[1:10:40] Voice 6: notes that the proposals are consistent with islands trust policy statement

[1:10:46] Voice 6: there are no technical issues identified and we had support from the ferry

[1:10:52] Voice 6: Advisory Committee and the Advisory Planning Commission but the Trust

[1:10:59] Voice 6: trust committee deferred our application the chair's letter said to me it was unfortunate

[1:11:05] Voice 6: that it came so late in the process but it was based on a decision from the first nations that

[1:11:12] Voice 6: the wording in the chair's letter said they had considerations about the application that we

[1:11:20] Voice 6: felt strongly we needed to hear and discuss we've not been informed of the outcome of any of these

[1:11:27] Voice 6: discussions or even what the consideration of the application are in

[1:11:35] Voice 6: spite of asking asking several times and this deferral is causing significant

[1:11:40] Voice 6: negative delay to BC Ferries planning and development process and we did as

[1:11:50] Voice 6: you noted on the agenda BC Ferries did send a letter explaining their concerns

[1:11:55] Voice 6: I also wrote a letter in response to the chair's letter to me, and we outlined four specific requests.

[1:12:06] Voice 6: First was an update on progress on our application since it was deferred seven months ago.

[1:12:13] Voice 6: That's in the staff report, and the answer to that question is honestly not very much.

[1:12:19] Voice 6: The second question are what are the specific concerns related to our project?

[1:12:26] Voice 6: that were referred to. We still don't know. The staff report says there are significant

[1:12:31] Voice 6: concerns and you must admit it's hard for us to address these if we don't know what they are

[1:12:38] Voice 6: and we'd really like you to tell us. We can't develop a solution until we know what the concerns

[1:12:45] Voice 6: are and what's the island's trust view of those concerns so that we can find a solution that

[1:12:53] Voice 6: that meets everybody's objectives.

[1:12:57] Voice 6: We also requested thirdly that confirmation

[1:13:01] Voice 6: of no technical issues with the proposed bylaw.

[1:13:05] Voice 6: I think reading between the lines of the report

[1:13:09] Voice 6: that there are no technical issues

[1:13:11] Voice 6: or at least none expressed that we're aware of.

[1:13:15] Voice 6: And fourthly, and this is very critical to us,

[1:13:18] Voice 6: we requesting some clarity about the path forward

[1:13:22] Voice 6: forward, including a timeline for the process.

[1:13:26] Voice 6: Staff put forward in their report two options, A, apparently not doing anything, and B, schedule

[1:13:34] Voice 6: a community meeting as a next step.

[1:13:37] Voice 6: What we really need is a roadmap to the other steps as well, like a public hearing, ministerial

[1:13:46] Voice 6: approval and so on, and we'd like to see that roadmap.

[1:13:49] Voice 6: Matt you know this is a hundred million dollar project primarily for the benefit of the Gabrielle

[1:13:54] Voice 6: Island community and BC Ferries needs some certainty from the island's trust in order to

[1:14:02] Voice 6: move ahead effectively. I think Will has promoted Mr. Hendry, Mr. Mayall and Ms. Melnick from BC

[1:14:14] Voice 6: BC Ferries to panelists in case you have questions of them.

[1:14:18] Voice 6: So we're prepared to discuss with you in an open way

[1:14:22] Voice 6: and answer any questions you have.

[1:14:24] Voice 6: Thank you.

[1:14:30] Trustee Rogers: Thank you, Mr. Stile.

[1:14:33] Trustee Rogers: I'm going to see if the trustees have any questions

[1:14:36] Trustee Rogers: for Mr. Stile or any other of the representatives

[1:14:40] Trustee Rogers: for BC Ferries, just Trustee Colbert.

[1:14:42] Trustee Colbourne: No, I have no questions whatsoever.

[1:14:45] Trustee Colbourne: I'm going to read the January 12th, 2020

[1:14:48] Trustee Colbourne: One Age Islands Trust Senior Intergovernmental Policy Advisor advised management and elected

[1:14:52] Trustee Colbourne: officials at several First Nation communities, including Sunamook, are currently in lockdown.

[1:14:56] Trustee Colbourne: Residents and staff are dealing with a surge in illnesses and the possible loss of loved ones and

[1:15:00] Trustee Colbourne: elders requested local trust communities consider how to carefully progress with LTC business during

[1:15:04] Trustee Colbourne: this sensitive time. This is not the way I prefer to do this business. I appreciate the attendance

[1:15:10] Trustee Colbourne: of the Stantec representative

[1:15:14] Trustee Colbourne: and the BC Ferries representative.

[1:15:15] Trustee Colbourne: However, we have not been able to meet with,

[1:15:20] Trustee Colbourne: we had a meeting scheduled.

[1:15:21] Trustee Colbourne: I don't think you were with us earlier.

[1:15:23] Trustee Colbourne: We had a meeting scheduled with the chief

[1:15:25] Trustee Colbourne: and several councillors in December

[1:15:28] Trustee Colbourne: after receiving this correspondence,

[1:15:30] Trustee Colbourne: those meetings have been canceled.

[1:15:31] Trustee Colbourne: I understand you're putting forward your side of things

[1:15:35] Trustee Colbourne: and thanks for that.

[1:15:36] Trustee Colbourne: The ferry advisory committee here went to the length

[1:15:39] Trustee Colbourne: of presenting the BC Ferries with a letter at its last meeting

[1:15:46] Trustee Colbourne: that the executive management of BC Ferries should have their salaries docked

[1:15:50] Trustee Colbourne: by the province and by the regulators due to the lack of action

[1:15:54] Trustee Colbourne: and responsibility for the clear and present dangers

[1:15:57] Trustee Colbourne: that the current lineup faces.

[1:15:59] Trustee Colbourne: So in the interim, there's been very little word, very little action.

[1:16:03] Trustee Colbourne: There was no word about capital projects in the face of this lockdown.

[1:16:07] Trustee Colbourne: down frankly i'm going to wait to speak with the chief and to speak with the council staff have

[1:16:13] Trustee Colbourne: had the opportunity i am not aware of the specific issues but um i thank them for attending but i am

[1:16:20] Trustee Colbourne: not going to participate any further in this discussion now uh

[1:16:27] Trustee Rogers: trustee long drives do you

[1:16:28] Trustee Rogers: have any uh well

[1:16:33] Voice 1: my big question is is what are the concerns i mean i i would like to know what

[1:16:41] Voice 1: the concerns are you know the specific concerns that first nations has i can i can see both sides

[1:16:50] Voice 1: this is not an easy easy situation to resolve i mean first nations have some concerns

[1:16:55] Voice 1: i understand the cover did impact things you know that it did have an impact um it did slow things

[1:17:03] Voice 1: things down um but i have to really think about this postponing it i mean when is the potential

[1:17:12] Voice 1: for i guess the question is when is the potential for a meeting when could when would we be able to

[1:17:18] Voice 1: meet with them um the other question i got is when will bc ferries know what the concerns are

[1:17:27] Voice 1: you know and what what what timelines are there for that what's the process for that

[1:17:32] Voice 1: that. Scheduling a tentative meeting, I think that's a possibility. Whether March 4th is

[1:17:45] Voice 1: appropriate or not, I'm not certain because of all the other unknowns. I think we have to try

[1:17:53] Voice 1: to do something. Well, we have to make a decision, obviously, but which way we go, I'm not totally

[1:18:00] Voice 1: convinced i do staff have any any indication or is it just really no indication at all as to what

[1:18:08] Voice 1: the issues are one of my questions is it all

[1:18:17] Voice 4: right go ahead

[1:18:18] Voice 1: is

[1:18:21] Trustee Rogers: that your question trust me longer

[1:18:22] Trustee Rogers: yeah so

[1:18:27] Voice 13: we understand in the correspondence that was submitted to our office which is

[1:18:31] Voice 13: confidential and therefore not part of this discussion but there were a number of concerns

[1:18:36] Voice 13: concerns raised with the proposed redevelopment

[1:18:38] Voice 13: of the ferry terminal on the Gabriela side.

[1:18:42] Voice 13: We have at the staff level been undertaking efforts

[1:18:46] Voice 13: to meet with the nation to clarify those issues

[1:18:48] Voice 13: that were addressed in the July correspondence

[1:18:50] Voice 13: to Trustee Colburn.

[1:18:52] Voice 13: So we've been unsuccessful in having additional meetings

[1:18:55] Voice 13: with the nation and as Trustee Colburn has suggested

[1:18:59] Voice 13: that has been suspended partly in reality

[1:19:03] Voice 13: of the current situation with the pandemic.

[1:19:05] Voice 13: however efforts have been made we have not been sitting idle we have been making efforts to find

[1:19:14] Voice 13: alternative methods to meet while still being sensitive to the fact that there are a number

[1:19:20] Voice 13: of pressing issues that this particular nation is dealing with at this time so we are

[1:19:28] Voice 13: deferring to the local trust committee to direct staff as to how you would reasonably like to

[1:19:33] Voice 13: to direct us for next steps.

[1:19:40] Trustee Rogers: I guess I'd like to ask you, Mr. Stile

[1:19:43] Trustee Rogers: or anyone from BC Ferries that would like to speak to it.

[1:19:46] Trustee Rogers: A question, I mean, I trust you can understand our dilemma

[1:19:53] Trustee Rogers: and maybe you can't, but it is in the letter that we got

[1:20:00] Trustee Rogers: from Mr. Hendry of December the 1st,

[1:20:09] Trustee Rogers: He says this, and frankly, I'll just say,

[1:20:21] Trustee Rogers: I understand the concern about the delay,

[1:20:23] Trustee Rogers: but I was interested that we,

[1:20:25] Trustee Rogers: at least until this letter of December the 1st,

[1:20:28] Trustee Rogers: I mean, you may have spoken to staff,

[1:20:29] Trustee Rogers: but I didn't know that Ferries

[1:20:33] Trustee Rogers: was concerned about the delay.

[1:20:35] Trustee Rogers: So just so you know, because my perspective is

[1:20:39] Trustee Rogers: we were carrying on in what I thought

[1:20:40] Trustee Rogers: was a very orderly process.

[1:20:42] Trustee Rogers: we were at the June 25th and then what occurred occurred.

[1:20:47] Trustee Rogers: So my view is that we had made good progress until then

[1:20:52] Trustee Rogers: and then, but here's what Mr. Hendry says.

[1:20:55] Trustee Rogers: He says, all of the Crown authorities

[1:20:57] Trustee Rogers: considering our project will need to be satisfied

[1:21:01] Trustee Rogers: that the Snamik First Nation has been duly consulted

[1:21:04] Trustee Rogers: and accommodated.

[1:21:06] Trustee Rogers: And we are certain that each of them

[1:21:08] Trustee Rogers: will take that responsibility very seriously.

[1:21:13] Trustee Rogers: So, I guess, from my perspective, it is, is our relationship with the tsunami is what it is, but your relationship with the First Nation is what is important if that's correct because we're going to, we need to be satisfied that that they've been duly consulted, etc, etc.

[1:21:37] Trustee Rogers: cetera um and uh and and so how do we how do we move forward given that their their indication

[1:21:46] Trustee Rogers: to us is that they haven't been and we're not part of that relationship between fairies and

[1:21:52] Trustee Rogers: the first nation so that that's my question and it's not meant to be a criticism or anything but

[1:21:57] Trustee Rogers: how do we get satisfied that that is the case given uh that that that we're you know we're

[1:22:04] Trustee Rogers: are under an obligation as you are and the provincial government. So I'm happy to have

[1:22:08] Trustee Rogers: anybody address that, my question really. And if it's not you, Mr. Stile, and someone else wants

[1:22:18] Trustee Rogers: to address it, they just need only unmute themselves and turn their camera on and then we

[1:22:22] Trustee Rogers: can go for it. Hello.

[1:22:24] Voice 9: Hi, Lorena Melnick here. Can you hear me and see me? I certainly can.

[1:22:29] Voice 9: Great. Well, thank you so much for the opportunity to meet with you today to discuss our project at

[1:22:36] Voice 9: Gabriela I'm happy to speak to this issue at hand but first before I get into your question

[1:22:42] Voice 9: I would like to actually add to what John Stile has already said by providing an overview of our

[1:22:51] Voice 9: efforts to date to engage with First Nations not just Diné Muc but First Nations generally who we

[1:22:57] Voice 9: felt that required some effort on our end to inform them engage them on our proposed project

[1:23:05] Voice 9: And so that way, this overview can form part of the public record as a result of this meeting.

[1:23:12] Voice 9: So for context, BC4 has been engaging with First Nations with regards to this project since April of 2018.

[1:23:22] Voice 9: And it was at that time, during that period, we were working with our terminal development team to launch engagement

[1:23:31] Voice 9: by sharing information with First Nations through email on the long-term planning process that BC

[1:23:37] Voice 9: Ferries had at that time just begun to create a terminal development plan. So that's called a TDP

[1:23:44] Voice 9: for the Gabriola Terminal. At that time, First Nations, who we thought would have an interest

[1:23:50] Voice 9: to be engaged, were informed that BC Ferries was interested in understanding their level of

[1:23:56] Voice 9: interest in receiving updates about the TDP and or whether they would like to participate in the

[1:24:03] Voice 9: TDP engagement process. BC Ferries also welcome nations to attend drop-in information sessions.

[1:24:11] Voice 9: There were a few that were held in Nanaimo, I think May 2018, and I think there was a couple others.

[1:24:18] Voice 9: I don't have the dates in front of me. I can certainly share that information with you

[1:24:22] Voice 9: later on if it's helpful. But we also offer to meet directly with nations to share information.

[1:24:29] Voice 9: So we tried a number of ways to share information out and to exchange information and to understand

[1:24:35] Voice 9: their concerns at that point in time and to essentially just seek their input generally

[1:24:40] Voice 9: on the TDP. Between April of 2018 and October 2019, BC Ferries continued to provide regular

[1:24:50] Voice 9: updates on the status of our TDP to First Nations so the conversation was very much ongoing and

[1:24:56] Voice 9: fairly regular and consistent and it was throughout that time that nations were further

[1:25:03] Voice 9: welcome to participate in several information sessions again we frequently invited to meet

[1:25:09] Voice 9: directly with nations as part of our TDP team to again exchange information collaborate on ideas

[1:25:16] Voice 9: and primarily to understand whether or not they had any concerns about the TDP that was being proposed.

[1:25:23] Voice 9: We wanted to make sure that what we were developing was in line with their interests.

[1:25:28] Voice 9: And that way, if any concerns were identified, that we could work together to develop solutions.

[1:25:35] Voice 9: So that was a really important part of that earlier on dialogue.

[1:25:39] Voice 9: And it was throughout that period of time that BC Ferries did not receive any identification of any concerns, technical concerns whatsoever from any of the nations involved throughout that TDP engagement process.

[1:25:53] Voice 9: And so as our team neared applying for regulatory permits, so we're further seeking permits from DFO and TC.

[1:26:02] Voice 9: PC. Early on in January 2020, we embarked in a new kind of phase for engagement. We continued

[1:26:11] Voice 9: to inform nations of our intentions to apply for the regulatory permits. We provided project

[1:26:17] Voice 9: updates again. And again, we sought to understand if they had any concerns about what we were

[1:26:23] Voice 9: proposing. And again, during this period of time, we connected with nations by letters, by email,

[1:26:29] Voice 9: and by phone, providing information, supporting discussions related to our proposed projects at

[1:26:37] Voice 9: Gabriela Terminal and Nanaimo Harbor. And so the dialogue has continued over time, and we have

[1:26:44] Voice 9: made concerted and documented efforts since April of 2018 to engage with all nations, not just

[1:26:51] Voice 9: Sunaimak, who may have an interest in our project. Again, I want to reiterate and stress here for the

[1:26:58] Voice 9: record, we have not heard any technical concerns about our project. However, what we have come to

[1:27:06] Voice 9: understand is that the concerns are fundamentally linked to constitutional obligations of the Crown

[1:27:13] Voice 9: and are beyond the scope of our project. BC Ferries has no purview to support those kind

[1:27:23] Voice 9: of dialogues. We can certainly listen with the intention to understand and to build relationships

[1:27:29] Voice 9: but the issues that we have heard of and been made aware of particularly from Snuneymuc

[1:27:34] Voice 9: have are about how historically the Crown has ignored its ability to uphold treaty obligations.

[1:27:43] Voice 9: Any issues we have heard stem from Canada not honoring its treaty relationship with First

[1:27:49] Voice 9: nations. And BC Ferries cannot be held accountable to reconcile the Crown's implementation of

[1:27:56] Voice 9: historic treaties. That's not our role. And so to go back and to answer your question

[1:28:03] Voice 9: about whether or not, you know, BC Ferries is, you know, fulfilling this duty to consult,

[1:28:11] Voice 9: that's not BC Ferries' responsibility. We are doing, we are making a concerted effort

[1:28:18] Voice 9: to build in parallel to our engagement efforts to build and strengthen working relationships with

[1:28:24] Voice 9: all the First Nations involved. We do understand the importance of early engagement, building

[1:28:31] Voice 9: relationships, meaningful relationships, and most certainly we remain committed to maintaining our

[1:28:37] Voice 9: relationships beyond the timeline or scope of our existing project. Our terminals are not going to

[1:28:43] Voice 9: to go anywhere. They're always going to be fixed to their current environment. And so we understand

[1:28:48] Voice 9: that we have to make a concerted effort to build meaningful relationships with our neighbors,

[1:28:53] Voice 9: with First Nations. And so what I'm trying to say here is that the duty to consult does not

[1:28:59] Voice 9: rest with BC Ferries. That is the duty of the Crown. Certainly we can meet some of the procedural

[1:29:05] Voice 9: aspects of the duty. For example, we have been over the last few years making these efforts to

[1:29:11] Voice 9: to engage, to inform, to exchange information, and to understand whether or not there's any issues

[1:29:16] Voice 9: here. But our record does not demonstrate that there's any technical concerns here. And so we

[1:29:23] Voice 9: have decided to move forward and advance our applications to the federal government, to

[1:29:28] Voice 9: Fisheries and Oceans Canada, and Transport Canada, for them to review our application for this

[1:29:34] Voice 9: this terminal for gabriola as well as nanaimo harbor um and to um essentially launch their own

[1:29:42] Voice 9: um consultation process with first nations who they miss

[1:29:55] Trustee Rogers: melnick you froze

[1:30:02] Trustee Rogers: I can see, I think Mr. Stile might be frozen too.

[1:30:07] Trustee Rogers: No, he moved.

[1:30:08] Voice 6: Oh, he moves.

[1:30:10] Trustee Rogers: But I believe we've lost Ms. Milner.

[1:30:19] Trustee Rogers: Hi, it's David Hendry.

[1:30:20] Trustee Rogers: Can you hear me?

[1:30:21] Voice 9: I can, Mr. Hendry.

[1:30:23] Trustee Rogers: Yes, you're back.

[1:30:23] Trustee Rogers: Sorry, there she's back.

[1:30:25] Voice 9: Am I back?

[1:30:25] Voice 9: Okay.

[1:30:26] Trustee Rogers: Okay, but you sort of, I don't know exactly where you stopped, but you were

[1:30:31] Voice 9: in mid-sentence.

[1:30:33] Trustee Rogers: I think the

[1:30:34] Voice 9: point that I was trying to make is that we have established a very documented record about all of our efforts, about what we heard, about what we shared. I'm happy to provide that to layers of government if it's at all helpful in your decision making processes.

[1:30:49] Voice 9: However, like our boss letter said, that responsibility is going to be upheld by the Crown, by DFO and Transport Canada to similarly go through an Indigenous consultation process to understand their concerns.

[1:31:03] Voice 9: And maybe I'm just going to stop here and see if there's any questions for me further on this or any other members of my team, because I see that my internet's unstable.

[1:31:11] Voice 9: stable so

[1:31:14] Trustee Rogers: can i just make sure i understand what you're saying is is that your view is that the bc

[1:31:20] Trustee Rogers: ferries doesn't have a duty to consult but that all the crown agencies including presumably this

[1:31:26] Trustee Rogers: one would have that duty as opposed to bc ferries

[1:31:31] Voice 9: absolutely that is correct we're we're not a

[1:31:34] Voice 9: government we are we are a public company and we have a responsibility to engage with first nations

[1:31:42] Voice 9: to ensure that any projects that we want to put forward for sincere consideration

[1:31:49] Voice 9: for construction at our terminals that we engage with them to understand that if it is in line with

[1:31:55] Voice 9: their interests with their values and that we proceed in a way that is sensitive to their

[1:32:00] Voice 9: interests and that we work together to develop solutions that are amenable to them and the

[1:32:07] Voice 9: greater community interests we have an obligation to engage as part of good business practices

[1:32:15] Voice 9: developing positive working relationships however the duty to consult is held by by the crown and

[1:32:21] Voice 9: we are not the crown and so we are happy to pass along our engagement record if it's supportive

[1:32:27] Voice 9: of you know maintaining momentum ensuring that you know they understand the work and efforts

[1:32:33] Voice 9: that we put in and what we've heard over time I'm happy to do that but as far as the duty to

[1:32:38] Voice 9: consult that rests with the crown and

[1:32:41] Trustee Rogers: even though you're wholly owned by the crown you don't believe

[1:32:44] Trustee Rogers: that duty rests with correct yes

[1:32:47] Voice 9: yeah

[1:32:49] Voice 2: it's Lorena thank you very much and uh John thank you very

[1:32:53] Voice 2: much you've uh did an excellent job of summarizing where we are to date um I just want to add to

[1:32:59] Voice 2: to Lorena's point, you know, although the duty to consult does rest with the Crown, BC Ferries

[1:33:05] Voice 2: takes that delegation very seriously up and down the coast. We're proactive with that.

[1:33:11] Voice 2: And I think one of the larger concerns that Lorena raised is that it appears that

[1:33:17] Voice 2: the Sinemu concerns are not related specifically to this terminal. They're of a larger concern.

[1:33:23] Voice 2: they're of a constitutional historical reconciliation and that is not our purview

[1:33:30] Voice 2: that is Canada's purview and I think Lorena explained that very well we have a very proactive

[1:33:36] Voice 2: program up and down the coast we have very good relationships with many many First Nations

[1:33:43] Voice 2: and we are interested in maintaining that relationship with Sinemuk and we're just in

[1:33:51] Voice 2: in a situation here where we don't know

[1:33:54] Voice 2: what their concerns are in order to move this project ahead.

[1:34:05] Voice 6: We don't know

[1:34:06] Voice 6: what concerns they've expressed to you

[1:34:09] Voice 6: and we don't know what your view of those concerns are.

[1:34:16] Voice 6: Is there anything project related?

[1:34:19] Trustee Rogers: Well, I think the answer to your question

[1:34:22] Trustee Rogers: The question is, as has been said in the correspondence which I led, it's about the fact that they have said that their working relationship or their relationship with ferries does not put them in a position to give their approval to this agenda.

[1:34:47] Trustee Rogers: And that it's not our role, as we see it, to get in between BC Ferries and their relationship with the First Nation.

[1:35:00] Trustee Rogers: And I guess the question is, I mean, what we need to know, we've expressed we'd like to know that those concerns have been addressed.

[1:35:11] Trustee Rogers: And what you're saying is you don't know what their concerns are.

[1:35:15] Voice 6: and we don't expect you to get between bc ferries and the first nations what we expect

[1:35:21] Voice 6: and hope for is that you will exercise your planning approval responsibilities

[1:35:30] Voice 6: and deal with the application i mean we're in the dark here on on what your views are about

[1:35:37] Voice 6: about that and whether

[1:35:39] Trustee Rogers: or not

[1:35:43] Voice 6: you have any views

[1:35:46] Voice 6: on what these considerations are if they're project related.

[1:35:53] Trustee Rogers: So to be fair, I don't think you were in the dark

[1:35:56] Trustee Rogers: about our view because we gave first reading to our bylaws.

[1:35:59] Trustee Rogers: We were heading to a community information meeting.

[1:36:02] Trustee Rogers: So in terms from a planning perspective,

[1:36:03] Trustee Rogers: But as I've tried to express in my correspondence, and perhaps I should express that again, is that we have made a reconciliation declaration that obliges us to consider all aspects of reconciliation when considering projects and the relationship with our First Nations and their points of view in a way that 15 years ago, even 10 years ago, we wouldn't have done.

[1:36:33] Trustee Rogers: we and others would not have done um and as i said to you in my letter of whatever it was june 25th

[1:36:41] Trustee Rogers: is is it's not business as usual now i'm not saying what we are or i'm going to do but let

[1:36:47] Trustee Rogers: me ask you one more question and then i'll turn to the trustees because i don't like to dominate

[1:36:50] Trustee Rogers: all the conversation is um do you have a i mean you you don't have to answer this because it's

[1:36:57] Trustee Rogers: our decision but what do we do if we if we tentatively schedule a cim for march the third

[1:37:02] Trustee Rogers: and we get to the period where the CIM is

[1:37:06] Trustee Rogers: and we once again are asked by the Stenemic

[1:37:08] Trustee Rogers: to not proceed because they're not satisfied

[1:37:11] Trustee Rogers: with their discussions and consultation with you.

[1:37:16] Trustee Rogers: Given, as you've said in your correspondence to us,

[1:37:19] Trustee Rogers: you understand we have to take

[1:37:21] Trustee Rogers: our consultation relationship seriously.

[1:37:25] Trustee Rogers: So, I mean, that's an option the staff has put before us

[1:37:29] Trustee Rogers: is to schedule a meeting for,

[1:37:31] Trustee Rogers: for mark for i think it was march the 3rd i may have the date wrong whatever date it is um uh

[1:37:37] Trustee Rogers: to to restart the process for and have a cim because that's our next process um before we

[1:37:43] Trustee Rogers: go to a public hearing uh a potential public hearing uh is is it is that how do we know

[1:37:50] Trustee Rogers: where we're at in terms of of that process um if we get to that process and there's still a concern

[1:37:56] Trustee Rogers: and I'm not hearing that Ferries has a project,

[1:38:05] Trustee Rogers: hearing that Ferries has a plan in place

[1:38:08] Trustee Rogers: to try and address whatever the concerns are

[1:38:12] Trustee Rogers: of the tsunami.

[1:38:14] Trustee Rogers: So, but that's my concern is.

[1:38:19] Voice 6: We're asking you to move forward.

[1:38:21] Voice 6: We're asking you to define a roadmap

[1:38:23] Voice 6: for the rest of the project.

[1:38:25] Voice 6: I mean, it's in your area of responsibility now.

[1:38:33] Voice 6: You're the one who makes the decisions, but we're asking you to move ahead.

[1:38:37] Voice 6: We're telling you why.

[1:38:38] Voice 6: We don't understand any specific project-related concerns.

[1:38:46] Trustee Rogers: Well, unless you define the relationship with the local First Nations as a project-related concern.

[1:38:52] Trustee Rogers: sir?

[1:38:54] Voice 6: Yeah, I don't think I've heard anything that suggests it would impact anything to do with the

[1:39:03] Voice 6: design or implementation of our applications.

[1:39:07] Trustee Rogers: And I guess what I'm trying to make sure you

[1:39:10] Trustee Rogers: understand is, and I'm not arguing with you, I just want to make sure you understand is,

[1:39:14] Trustee Rogers: is uh the trust has made a commitment to uh work with the relationship with our first nations in a

[1:39:24] Trustee Rogers: in a way that embodies reconciliation in a way that we can as we move forward and this is taking

[1:39:31] Trustee Rogers: many forms within the trust um not just on project applications but it's also taking other forms in

[1:39:39] Trustee Rogers: terms of other types of consultation but it's and and this is the you know and this is where

[1:39:44] Trustee Rogers: Where we get into the roadblock is, or I shouldn't call it a roadblock, the discussion about how do we do those things?

[1:39:53] Trustee Rogers: Because it's not 2010 anymore, it's 2021, and we have to make sure that we've made a reconciliation declaration and we've adopted the UNDRIP principles, and we're working forward in that context.

[1:40:11] Trustee Rogers: and it is obviously in the interests of of every applicant that for which the engages

[1:40:20] Trustee Rogers: first nations interests to ensure that that that there whatever the concerns and considerations

[1:40:26] Trustee Rogers: are dealt with before the deciding body has to decide it so again i'm not telling you what we're

[1:40:32] Trustee Rogers: going to do yet i'm just having the discussion with you which you invited us to do and i see

[1:40:36] Trustee Rogers: Mr. Henry turned his camera on and he's welcome if you wish to address what I just said please do.

[1:40:41] Voice 6: Well I guess I just respond quickly by saying we're requesting you to move ahead with the

[1:40:48] Voice 6: process hold the community information meeting because if there's any issues that arise out of

[1:40:56] Voice 6: there that are independent of the First Nations issues let's deal with them find out what they

[1:41:01] Voice 6: are and move on. You know, this doesn't have to be such a linear process. We can be doing

[1:41:11] Voice 6: I

[1:41:11] Trustee Rogers: understand. I understand. I understand that point of view. That makes some sense that

[1:41:16] Trustee Rogers: that, you know, they could be going on and in tandem, potentially. Yeah, I

[1:41:22] Trustee Rogers: did see Mr.

[1:41:24] Trustee Rogers: Henry turn his camera on. And if you wish to address this, please do.

[1:41:27] Trustee Rogers: yeah

[1:41:29] Voice 2: thank you uh dan appreciate it you know this is a very complex and sensitive issue

[1:41:36] Voice 2: we understand without getting into details where your body's at we know where we're at

[1:41:44] Voice 2: what we're asking is that we we move forward we're willing to move forward uh and work with

[1:41:51] Voice 2: with your body, and we're willing to work with the SINEMUK.

[1:41:55] Voice 2: We're asking that we move forward in some steps.

[1:41:59] Voice 2: I don't think postponing matters as an option.

[1:42:03] Voice 2: We need to move forward and show progress in some formats.

[1:42:07] Voice 2: So we're asking you to help us and help the overall project and situation

[1:42:12] Voice 2: in what you feel are the best steps in moving us forward.

[1:42:19] Voice 2: You're the experts in that area.

[1:42:21] Voice 2: So we're willing to work with you on that, and we're willing to provide you with as much evidence and assurance that we are working with SINEMUC as we go forward.

[1:42:34] Voice 2: With the caveat that we're a central transportation provider between Gabriola and Vancouver Island, that's the purview of this project, is to make that service even better, and that we are not in the position, nor are we, have the purview over larger concerns that may be behind this issue.

[1:43:07] Trustee Rogers: Okay, sorry. Thank you for your request. That's clear. I'm going to I don't know if either of the trustees have anything they wish to ask the applicant or say, no,

[1:43:22] Trustee Colbourne: I have nothing further.

[1:43:23] Trustee Rogers: Trustee Wander, do you have anything further?

[1:43:28] Trustee Rogers: Okay, thank you. Unless you have something further, Dr. Planner, do you have anything to add to the discussion that's occurred to date?

[1:43:36] Trustee Rogers: um so uh thank you for all your input i understand clearly your ask and uh we've been given a staff

[1:43:43] Trustee Rogers: report that provides the potential for that and i think we're going to discuss that now i'm going

[1:43:49] Trustee Rogers: to ask the trustees um do you want to take your uh a break right now to think about all of this

[1:43:56] Trustee Rogers: are you or yeah

[1:43:57] Trustee Colbourne: i'm having i'm uh i have a i have an injured knee and i've just re-injured it a bit

[1:44:02] Trustee Colbourne: I could use about five, 10 minutes or so. Thanks.

[1:44:04] Trustee Colbourne: Well,

[1:44:04] Trustee Rogers: if we're going to take a break, let's take our lunch break and it's 1234.

[1:44:08] Trustee Rogers: Let's come back at one o'clock and,

[1:44:09] Trustee Rogers: and just sort of discuss how to what to do with the request from BC ferries.

[1:44:15] Trustee Colbourne: I'm frankly,

[1:44:16] Trustee Colbourne: I'm not in favor of any decision right now until we have that meeting with

[1:44:20] Trustee Colbourne: Sonamik. So we could, as far as I'm concerned, thank you for this. And I'm,

[1:44:23] Trustee Colbourne: I'm happy to schedule that meeting and hope that the community and first

[1:44:28] Trustee Colbourne: nation is, is in a healthier place to discuss that. I,

[1:44:31] Trustee Colbourne: I think I'm not, I understand that the,

[1:44:35] Trustee Colbourne: I've heard two different things here from BC ferries.

[1:44:38] Trustee Colbourne: They are both characterizing what the concerns are and also saying they don't

[1:44:41] Trustee Colbourne: know what the concerns are.

[1:44:41] Trustee Colbourne: So I think the only thing we can do as a body that does have a,

[1:44:46] Trustee Colbourne: a duty to consult is to do that consultation when it,

[1:44:49] Trustee Colbourne: when it's safe and appropriate to do so the timelines are not ours to control.

[1:44:54] Trustee Colbourne: So I I'm happy ending this right now and thank them for their participation.

[1:45:02] Trustee Rogers: Well, I'm going to hear from Trustee Longerize because there is another option put forward

[1:45:09] Trustee Rogers: by the staff person.

[1:45:10] Voice 1: Yeah, I'd like to take a break and think about this.

[1:45:18] Voice 1: I'm not prepared to make a decision right now.

[1:45:22] Trustee Rogers: Okay, well then let's, I'm going to do this, let's break for lunch and we'll come

[1:45:27] Trustee Rogers: back at 1.05 and we'll discuss what to do with this, okay?

[1:45:33] Trustee Rogers: Thank you very much.

[1:45:34] Trustee Rogers: thank you mr henry thank you mr style we'll talk we'll see you then thank you thank you for your

[1:45:39] Trustee Rogers: time yeah that's all um so we'll we'll just uh we'll just stand adjourned until um uh 105 thanks

[1:45:49] Voice 9: okay

[2:17:45] Trustee Rogers: Hello, welcome back.

[2:17:46] Trustee Rogers: I saw Nadine, so she's ready to go.

[2:17:51] Trustee Rogers: I'm going to ask Will to move the proponents back to the attendee list.

[2:17:58] Trustee Rogers: And I think we're just waiting for Trustee Colburn.

[2:18:11] Trustee Rogers: If you need a moment, we can stand down for a moment, Trustee Colburn.

[2:18:15] Trustee Rogers: Yeah, that's fine.

[2:18:16] Trustee Rogers: Let's just stay adjourned for two or

[2:18:19] Voice 4: three more minutes.

[2:18:30] Voice 4: Can you hear me?

[2:18:35] Trustee Rogers: Are you done with whatever you were doing?

[2:18:38] Trustee Colbourne: Yes.

[2:18:38] Trustee Colbourne: yes my kneecap is back in place what

[2:18:42] Trustee Rogers: did you do to your knee i

[2:18:43] Trustee Colbourne: have a knee i have a tell out of

[2:18:45] Trustee Colbourne: alignment and i got up to get coffee distracted and tripped over a chessboard and um partially

[2:18:52] Trustee Colbourne: dislocated my kneecap again okay

[2:18:55] Trustee Rogers: that's bad yeah

[2:18:57] Trustee Colbourne: so it's like work safe zoom like how does this

[2:19:00] Trustee Colbourne: work now i mean i'm in the middle of business meeting and stupidly hurt myself anyways um

[2:19:10] Trustee Rogers: Just a second. I just, I'm sorry. I got distracted during the break. I didn't actually,

[2:19:16] Trustee Rogers: I just want to pull something up again. Planner Zupanich, I guess.

[2:19:21] Trustee Colbourne: So I'm actually going to make a little statement here. I'm feeling uncomfortable participating in

[2:19:26] Trustee Colbourne: this. I have made commitments and to be respectful, I feel like I need to excuse myself at this point.

[2:19:32] Trustee Colbourne: So if the minute taker could show that I'm leaving the meeting, I have trust in my colleagues to

[2:19:37] Trustee Colbourne: to take this work forward if necessary at this point but um given the state that we're in and

[2:19:42] Trustee Colbourne: the um the um uh inability to have safe respectful discussions with the nation um i don't feel like

[2:19:49] Trustee Colbourne: i can participate given the commitments i've made so i'm going to be leaving the meeting right now

[2:19:54] Trustee Rogers: so are you coming back i

[2:19:57] Trustee Colbourne: would like an email when you're done this discussion topic yes okay um

[2:20:05] Trustee Rogers: um well if you're going to leave you're going to leave so um sonja so okay so are you going to

[2:20:18] Trustee Rogers: leave or you're staying he's gone um could i um maybe have uh rpm cower come on and and i turn to

[2:20:37] Trustee Rogers: and i don't know where you're at case but it turned to uh if either of you uh have any advice

[2:20:43] Trustee Rogers: I should like to give us, or do you want to do,

[2:20:45] Trustee Rogers: are you just wanting us to go ahead and make our own decision on what to

[2:20:48] Trustee Rogers: proceed with? I mean, I have a lot of thoughts going through my mind.

[2:20:51] Trustee Rogers: I'm guessing that trustee Langer us does too. And I, I can start,

[2:20:55] Trustee Rogers: or trustee Langer us can start, or I can turn to the planners.

[2:20:59] Trustee Rogers: If either of you have any, anything you'd like to say at this point.

[2:21:05] Voice 11: Yeah.

[2:21:07] Voice 11: You take a next step. Um, I, I see, I am as a reasonable step. Um,

[2:21:13] Voice 11: Our, our senior policy advisor has has commented on that and, and as I understand it believes that it's a reasonable step to move forward to a CIM, because it's not in a CIM isn't a decision, it's a just a next step, and the applicant has a reasonable expectation that their project gets moved forward.

[2:21:39] Voice 11: I think that we could take that step without you know ultimately make you're not making a decision

[2:21:46] Voice 11: you're just you're just processing

[2:21:48] Trustee Rogers: do you want to start case or sorry Sonia did you have anything

[2:21:56] Trustee Rogers: you wanted to say no okay case do you want to start or should I start I can't hear you yeah

[2:22:06] Voice 1: if you want to start I've got mixed feelings still I'm I can I can see trustee Colburn's

[2:22:11] Voice 1: views and i can see the

[2:22:13] Voice 1: the uh the proponents views as well so

[2:22:18] Trustee Rogers: so here's here's my my thinking

[2:22:21] Trustee Rogers: and i it's it's guided a little bit by um ongoing conversations i've had with the senior

[2:22:29] Trustee Rogers: intergovernmental policy advisor as well as uh what the planner the rpm just said um it's it's a

[2:22:38] Trustee Rogers: a it's a it's a difficult uh to know and this is part of of how in my view this is just my view

[2:22:46] Trustee Rogers: it's difficult to know exactly where um uh what the process looks like with in the face of

[2:22:57] Trustee Rogers: reconciliation and undrip etc when we know that there are some considerations from uh first nation

[2:23:05] Trustee Rogers: who were we are committed to having a respectful and um an open relationship with um this this

[2:23:14] Trustee Rogers: application was proceeding apace um i'm sure there was an early referral i could not tell

[2:23:21] Trustee Rogers: you when it was but i'm guessing it was probably in late 2019 we had done first reading um we'd

[2:23:31] Trustee Rogers: had some community conversations around this and i mean that only in the sense that i know there

[2:23:36] Trustee Rogers: I remember there was an open house at one point.

[2:23:38] Trustee Rogers: I think it was a fairies open house.

[2:23:40] Trustee Rogers: I didn't make it, but there were some people that were there

[2:23:43] Trustee Rogers: and I heard about that.

[2:23:43] Trustee Rogers: We've received some feedback from the community,

[2:23:46] Trustee Rogers: which was, you know, focused around a few things.

[2:23:55] Trustee Rogers: And consultation with systemic has been challenging

[2:23:59] Trustee Rogers: for a variety of reasons.

[2:24:00] Trustee Rogers: reasons. We didn't get any specific response from the synonymic regarding the application

[2:24:10] Trustee Rogers: until the request to stand down in June, I believe, about the details of the application.

[2:24:18] Trustee Rogers: So all of that's through and it's now been seven months. Now, having said all that, I must admit,

[2:24:25] Trustee Rogers: I was sort of of the view that BC Ferries may have hit pause on their own because I hadn't

[2:24:31] Trustee Rogers: heard anything about the application and I assumed that if they were anxious to get going that they

[2:24:37] Trustee Rogers: would have let us know and then we got the letter of December the 1st and I determined that there

[2:24:43] Trustee Rogers: were conversations that had happened early in mid-October wondering why we hadn't done anything

[2:24:47] Trustee Rogers: and so that would may have been a miscommunication or misunderstanding on my part. So it has been

[2:24:55] Trustee Rogers: seven months. A CIM is not an approval process it's certainly just a next step to make sure the

[2:25:03] Trustee Rogers: community and anyone who and any and that includes the name knows what the application is. On the

[2:25:09] Trustee Rogers: other hand I am also concerned about the lack of consultation between BC Ferries and the First

[2:25:19] Trustee Rogers: nation and apparently I believe that they don't have a quote the formal legal duty to consult

[2:25:27] Trustee Rogers: which I don't know the answer to that question but here's what I do know part of this application

[2:25:34] Trustee Rogers: is a involving an OCP amendment it's not just the land use bylaws and we are amending the

[2:25:44] Trustee Rogers: the official community plan, and perhaps Ferries isn't aware,

[2:25:49] Trustee Rogers: but they will be now, our OCPs have to be signed off by the minister.

[2:25:56] Trustee Rogers: The amendments we make to our official community plan has to be signed off

[2:26:02] Trustee Rogers: by the minister of municipal affairs.

[2:26:05] Trustee Rogers: I may have got the name wrong.

[2:26:07] Trustee Rogers: Names change occasionally.

[2:26:09] Trustee Rogers: It may be municipal and urban affairs or whatever it is nowadays.

[2:26:12] Trustee Rogers: days anyway it has to be signed off by our minister um and there that's going to require

[2:26:18] Trustee Rogers: uh an understanding of what kind of consultation has occurred uh in relation to an ocp amendment

[2:26:27] Trustee Rogers: that it impacts um uh you know local first nations indigenous people's rights in the area

[2:26:34] Trustee Rogers: um because they of course are bound by the crown duty and through them they'll want to know that

[2:26:40] Trustee Rogers: the proponent in particular, uh, and the local government have, have, uh, been involved in

[2:26:47] Trustee Rogers: consultation. Now that's further down the route and presuming we get to third reading of both the

[2:26:54] Trustee Rogers: OCP, et cetera. So there will be, this issue is, even if we decide to move forward today,

[2:27:00] Trustee Rogers: this, that issue is not going away. Um, because, uh, because it isn't, it is incumbent upon us as

[2:27:09] Trustee Rogers: as a creature of the provincial government

[2:27:13] Trustee Rogers: and as a representative of the, I guess of the crown

[2:27:16] Trustee Rogers: to ensure that we, particularly when it's an OCP amendment

[2:27:20] Trustee Rogers: of the minister, the minister is going to want to make sure

[2:27:22] Trustee Rogers: that we have done our,

[2:27:23] Trustee Rogers: that there has been a due diligence done.

[2:27:27] Trustee Rogers: And a proponent is the one who usually is the one

[2:27:30] Trustee Rogers: that has the main obligation to do that.

[2:27:34] Trustee Rogers: And so somewhere along the line

[2:27:37] Trustee Rogers: And that is going to have to occur.

[2:27:39] Trustee Rogers: There's going to have to be a meaningful and good faith discussion related to consultation and understanding the issues, etc., etc.

[2:27:56] Trustee Rogers: And that's not our responsibility in the sense, except to ensure that it's occurred, as much as it is the responsibility of the proponent in this.

[2:28:08] Trustee Rogers: If this was our initiative, then that would be different, but it's not our initiative.

[2:28:13] Trustee Rogers: So that's a caveat I want to put on that, that that's going to have to happen.

[2:28:20] Trustee Rogers: And I'm hoping that there were representatives of BC Ferries, here's what I just said, because

[2:28:28] Trustee Rogers: that's an important, it's not just our commitment to UNDRIPA and to reconciliation,

[2:28:33] Trustee Rogers: affiliation. But it's also the fact that the ministry, the fact that he's got to be approved

[2:28:39] Trustee Rogers: by the minister, puts a different gloss on that. And they're going to want to make sure that has

[2:28:44] Trustee Rogers: occurred. And the last thing we want to have happen is to get our OCP referred back to us

[2:28:51] Trustee Rogers: because the minister is not satisfied with that consultation. So that's the way I'm coming at.

[2:28:59] Trustee Rogers: But at this point, I sort of am coming from the point of view that given that it's only a request to move the process forward and to move it to the stage it was at in June, which is a community information meeting to explain to the community what the project's about and to answer questions about it,

[2:29:25] Trustee Rogers: and not an actually a decision to approve anything or not approve anything um that uh i i could i

[2:29:35] Trustee Rogers: think that that in in my view it's reasonable to move forward however that's going to be also up

[2:29:43] Trustee Rogers: to you trustee longer eyes and how you're feeling about that in the context of what i just said

[2:29:47] Trustee Rogers: that. And I must admit, this is the reality of, as I said, it's not 2010, it's 2021. And this is

[2:29:58] Trustee Rogers: the reality of what...

[2:30:00] Trustee Rogers: reconciliation looks like and how do you do it when in a real life situation as opposed to just

[2:30:05] Trustee Rogers: talking about yeah

[2:30:08] Voice 1: okay thank you trustee rogers yeah i've it comes down to me for me to what does

[2:30:17] Voice 1: meaningful consultation mean how do we interpret it i mean we talk about information that's provided

[2:30:24] Voice 1: you know like this or that they have some concerns about this technical kind of stuff

[2:30:28] Voice 1: and we would take that into consideration and move forward on that in this case what we're

[2:30:35] Voice 1: really talking about is what does consult a meaningful consultation mean with respect to

[2:30:41] Voice 1: process because it's really we are faced with a a process question which is first nations has asked

[2:30:48] Voice 1: us to first meet with us here here there are concerns before we move ahead so it's it's a

[2:30:54] Voice 1: process question and is that part of reconciliation or not and to what degree is it part of

[2:31:00] Voice 1: reconciliation i see it is part of it and so to how much do we apply that rule to whatever requests

[2:31:07] Voice 1: we get you know they said hold off we we did hold off and now you know it's it's come back to us and

[2:31:17] Voice 1: now we we have to make a decision on whether we move forward or not and i and i agree with you

[2:31:23] Voice 1: in terms of the CIM not being a decision making meeting not like a second reading or anything

[2:31:34] Voice 1: like that and I recognize the issue about the OCP which happened I believe was the Squamish

[2:31:41] Voice 1: First Nation where they overturned and I think yeah

[2:31:44] Trustee Rogers: Whistler I believe but whichever it was yeah

[2:31:47] Trustee Rogers: yeah

[2:31:47] Voice 1: yeah yeah so how we move forward i mean there's we've been presented with two options

[2:31:55] Voice 1: one is to postpone further consideration until the shutdown order is lifted and they're in a

[2:32:03] Voice 1: better position to electronically meet their shutdown order has has ended recently it ended

[2:32:10] Voice 1: i think in january the 15th they they've opened it up again i mean they're still following dr

[2:32:15] Voice 1: Dr. Ballonet-Henry's rules, but the community shutdown is no longer in effect.

[2:32:22] Voice 1: The question I've got is, if we were to not so much, we're not postponing further consideration

[2:32:31] Voice 1: so much as we're moving forward, if we were to move forward and considering the meeting with

[2:32:38] Voice 1: First Nation as part of the process to hear what their concerns are, because I haven't heard it.

[2:32:43] Voice 1: i have no idea what their concerns are um so i'm sort of working in the dark here as to you know

[2:32:49] Voice 1: what if it is something very technical about you know about the application itself then we should

[2:32:55] Voice 1: be hearing that i haven't heard that so that uh it's a not an easy decision to make it's

[2:33:05] Voice 1: we are you know we've made a declaration of meaningful reconciliation and it's now coming

[2:33:12] Voice 1: down to how do we interpret that how do we actually apply it when we get to these kind

[2:33:16] Voice 1: of situations that occur you know in these circumstances uh we have we have to have a

[2:33:22] Voice 1: relationship with first nations in a meaningful way uh bc ferries has their own relationship

[2:33:28] Voice 1: with first nations you know that in turn as they move forward so what do we do do we uh

[2:33:39] Voice 1: move forward or not with the CIM, I still have somewhat mixed feelings about it. In some ways,

[2:33:46] Voice 1: I wonder, do we need to make this decision on the CIM at this point in time? Can we not try and

[2:33:55] Voice 1: work with First Nations and have a meeting as soon as possible, given that we could use Zoom

[2:34:01] Voice 1: and they're no longer in a lockdown and it you know may take a few weeks you know to actually

[2:34:10] Voice 1: set up a meeting but is that an undue delay or not because we can always set a community

[2:34:16] Voice 1: information meeting up at any time we don't have to have it at a at a regular ltc meeting

[2:34:22] Trustee Rogers: well you might want to speak to um rpm cower about our ability to hold any more special meetings so

[2:34:31] Voice 1: yeah

[2:34:32] Trustee Rogers: um i i was telling um i was telling the cao this morning that we'd had three or four

[2:34:38] Trustee Rogers: special meetings related to the um to the afford the affordable housing to 306 and

[2:34:44] Trustee Rogers: 307 and he his

[2:34:46] Trustee Rogers: immediate reaction was and how long is that sustainable and i said it's not yeah um yeah

[2:34:52] Trustee Rogers: that's that's part of the difficulty and and i guess my one of the questions i have is is if we

[2:34:58] Trustee Rogers: schedule it um can these things not go in parallel can they not in fact that was a that was something

[2:35:08] Trustee Rogers: that the senior governmental policy advisor said you said you can sort of walk these things

[2:35:15] Trustee Rogers: and forward and um i mean i think there's always even if we schedule it even if we decide to

[2:35:23] Trustee Rogers: there's always a risk uh as there was in june i mean none of us knew till the night before

[2:35:30] Trustee Rogers: the morning of that we're going to cancel that particular cim yeah there's always you always

[2:35:36] Trustee Rogers: the risk that something that's going to happen um i mean if there's another i don't know i mean

[2:35:42] Trustee Rogers: who knows it's a very unpredictable time but can we i guess my question is for you cases whether

[2:35:50] Trustee Rogers: whether you think we can walk these things forward,

[2:35:53] Trustee Rogers: carry on with trying to meet with the CINEMAC

[2:35:56] Trustee Rogers: and at the same time, at least schedule a CIM and say,

[2:36:01] Trustee Rogers: you know, once we hear what we hear

[2:36:03] Trustee Rogers: and once we've had our meeting and we've done the CIM,

[2:36:06] Trustee Rogers: then we'll make a decision about where the next steps are.

[2:36:10] Trustee Rogers: I hear you, but

[2:36:11] Trustee Rogers: I want you to keep in mind,

[2:36:14] Trustee Rogers: undo delay on top of the seven months

[2:36:16] Trustee Rogers: that have passed since the last time.

[2:36:18] Trustee Rogers: yeah

[2:36:19] Voice 1: uh seven months partially because we didn't hear anything either i agree

[2:36:23] Trustee Rogers: i agree i don't

[2:36:25] Trustee Rogers: disagree with that

[2:36:26] Voice 1: yeah yeah it wasn't that uh we were when we got when it got canceled there

[2:36:32] Voice 1: was no subsequent immediate response saying when when will it be rescheduled so i

[2:36:37] Trustee Rogers: know i will just

[2:36:38] Trustee Rogers: tell you case because you may not have had this benefit i have spoken to the senior quality

[2:36:42] Trustee Rogers: policy advisor today over the lunch break and she's of the view that she her advice to me was

[2:36:51] Trustee Rogers: to say all the things that I said a little while ago about about what's needed but that it would

[2:36:57] Trustee Rogers: not be problematic in her view now and I and I you know there may be for you to take the next step

[2:37:06] Trustee Rogers: as long as it's not a decision step at this point that

[2:37:11] Voice 1: yeah I mean that's one of the critical

[2:37:12] Voice 1: pieces for me that were not making a decision on the bylaws themselves right um

[2:37:19] Voice 1: it's

[2:37:22] Voice 1: i was tending towards delaying but i could see your point you know and the views and that um

[2:37:35] Voice 1: because what the first nations has said can you just not move forward in any respect till we

[2:37:43] Voice 1: we hear well well in fact and is that meaningful if we say no is that a judgment call

[2:37:52] Voice 1: case

[2:37:53] Trustee Rogers: i i i'd urge you if you haven't had a chance to go back and read the letter from

[2:37:58] Trustee Rogers: um let's name it before uh they actually say please don't do any approvals um i've forgotten

[2:38:08] Voice 1: about i

[2:38:09] Trustee Rogers: mean they did ask us to they did ask us specifically to delay the community information

[2:38:13] Trustee Rogers: meeting before that communication the letter is a little bit more specific yeah

[2:38:20] Trustee Rogers: and and i

[2:38:22] Trustee Rogers: understand and i i know that trustee colburn's had communications i'm guessing he stepped out

[2:38:28] Trustee Rogers: because he's probably uh committed to them that this won't move forward until there's something

[2:38:34] Trustee Rogers: i

[2:38:35] Voice 4: don't know what he's done i

[2:38:35] Trustee Rogers: don't want to speak i shouldn't speak to him but he i i will take his

[2:38:39] Trustee Rogers: his words as what they are yeah and um and i

[2:38:42] Voice 1: respect his views absolutely

[2:38:44] Trustee Rogers: and i do too and

[2:38:46] Trustee Rogers: i understand that that that you know and fair enough i think we all are and but there's no

[2:38:51] Trustee Rogers: question trustee colburn's all in on reconciliation and making sure that we our relationship is what

[2:38:56] Trustee Rogers: it is and he's got he's got a more direct relationship with the tsunamic than i do and

[2:39:03] Trustee Rogers: staff does i don't know about you you trust me he's got a direct relationship with them that

[2:39:09] Trustee Rogers: yeah require that hasn't but that's sort of my view is because it's not a decision item that

[2:39:16] Trustee Rogers: we're being asked to do it's simply the next step in the process and that after we have the CIM we

[2:39:22] Trustee Rogers: can then make a decision about where we're at by then hopefully some uh hopefully BC Ferries has

[2:39:30] Trustee Rogers: heard what I've said and what you've said and what Trustee Colburn said in terms of our our

[2:39:38] Trustee Rogers: our requirement regarding consultation

[2:39:40] Trustee Rogers: and understanding that there's been an attempt

[2:39:43] Trustee Rogers: to accommodate and consult.

[2:39:45] Trustee Rogers: And that by then staff and our trustee Colburn

[2:39:51] Trustee Rogers: have and others have perhaps had a chance to meet

[2:39:54] Trustee Rogers: to understand the concerns related to the actual application.

[2:39:58] Trustee Rogers: And if not, there's a danger

[2:40:01] Trustee Rogers: this thing may go into spaces again.

[2:40:03] Trustee Rogers: yeah yeah

[2:40:04] Trustee Rogers: okay

[2:40:05] Voice 1: fair enough fair enough i mean that's my

[2:40:08] Trustee Rogers: view and i

[2:40:09] Voice 1: don't want to push this on

[2:40:10] Voice 1: your local trust no i i i walk into every meeting with an open mind i mean i don't come in with

[2:40:16] Voice 1: i'm going to decide this way or that way because i i listen to you know i've listened to what uh

[2:40:22] Voice 1: trustee colburn said and i've listened to what you said and uh i had come to my own views but i'm

[2:40:29] Voice 1: I'm understanding what you've expressed

[2:40:32] Voice 1: and I'm willing to go along with that.

[2:40:37] Trustee Rogers: Well, I think that what that requires

[2:40:40] Trustee Rogers: is us to make a motion, something like this

[2:40:44] Trustee Rogers: and maybe I'll put some language out and we'll get done.

[2:40:48] Trustee Rogers: And Nadine, do you have the capacity

[2:40:50] Trustee Rogers: to put the language up on the screen?

[2:40:53] Trustee Rogers: Do you, or maybe, or no, who's got control?

[2:40:55] Voice 13: I can do that for you, yep.

[2:40:57] Trustee Rogers: Okay, yeah, because I'd like us

[2:40:58] Trustee Rogers: like us to make sure we understand yeah

[2:41:01] Voice 1: yeah um

[2:41:02] Trustee Rogers: is if it said something like um move that the

[2:41:09] Trustee Rogers: ltc request staff to schedule a community information meeting on march

[2:41:18] Voice 1: the 4th yeah

[2:41:20] Trustee Rogers: Yeah, March the 4th on GBRZ 2019.1 on the understanding

[2:41:33] Trustee Rogers: that complication with the synonymic First Nation

[2:41:47] Trustee Rogers: is critical to further advancement of this application.

[2:41:53] Voice 1: Yeah, that sort of captures the essence of it.

[2:41:56] Voice 1: I can't-

[2:42:09] Trustee Rogers: You got it.

[2:42:11] Trustee Rogers: Oh, maybe it was Sonia, sorry.

[2:42:13] Trustee Rogers: But the LZ Richard staff schedule CIM on March 4th

[2:42:16] Trustee Rogers: to argue the law on the understanding

[2:42:18] Trustee Rogers: that concentration is critical

[2:42:20] Trustee Rogers: to advancement of this application.

[2:42:25] Trustee Rogers: And I usually don't like to make motions.

[2:42:32] Trustee Rogers: You're breaking up.

[2:42:34] Voice 1: I can't hear you.

[2:42:35] Trustee Rogers: Oh, really?

[2:42:36] Trustee Rogers: Oh, now you're back.

[2:42:37] Trustee Rogers: I sort of turned my head.

[2:42:39] Trustee Rogers: I said, I don't usually like to make motions,

[2:42:43] Trustee Rogers: but I think I just did.

[2:42:54] Trustee Rogers: Are you comfortable with that language?

[2:42:56] Trustee Rogers: yeah

[2:42:57] Voice 1: that's it's not it's not yeah i guess the cim is an advancement of this application

[2:43:06] Voice 1: well

[2:43:09] Trustee Rogers: it's a step in the process right um i mean it's yeah

[2:43:12] Voice 1: it's

[2:43:13] Trustee Rogers: in fact in fact in fact cims are

[2:43:16] Trustee Rogers: not statutorily required we do them yeah but i mean they are an advancement if you will

[2:43:24] Trustee Rogers: in the sense that that's our normal process and we and we would probably not we would not go

[2:43:31] Trustee Rogers: normally i go to a public hearing or even to you know or to final reading without one i mean i i

[2:43:40] Trustee Rogers: mean heather may correct me but i can't remember a a uh bylaw amendment that didn't know that was

[2:43:49] Trustee Rogers: was going to public hearing that didn't have a CIM first.

[2:43:52] Voice 1: Yeah, and the way you've worded the consultation

[2:43:56] Voice 1: with Sunemu is open-ended and says that it includes us

[2:44:00] Voice 1: and it could also include BC Ferries.

[2:44:03] Trustee Rogers: Yeah, and we can put that in there if you like.

[2:44:07] Trustee Rogers: You haven't seconded me yet, but we can put in

[2:44:09] Trustee Rogers: consultation

[2:44:11] Trustee Rogers: by the proponent and by the trust with.

[2:44:16] Voice 1: Well, I don't know if we need to put that in.

[2:44:18] Voice 1: I think that's implicit in there.

[2:44:20] Voice 1: I

[2:44:21] Trustee Rogers: would hope so.

[2:44:22] Trustee Rogers: That's

[2:44:22] Voice 1: the way I read it.

[2:44:24] Voice 1: I was just pointing it out.

[2:44:25] Voice 1: I read it that it's talking about consultation in the broader sense,

[2:44:28] Voice 1: not just the local trust committee,

[2:44:30] Voice 1: but it's part of the process of advancement of the application.

[2:44:35] Voice 1: It's a thread throughout, and it applies to all the parties,

[2:44:40] Voice 1: and including, as you say, the minister eventually for the OCP,

[2:44:44] Voice 1: if it goes that far.

[2:44:47] Voice 1: So I'm

[2:44:48] Voice 1: fine with it.

[2:44:48] Voice 1: Yeah. Yeah.

[2:44:49] Trustee Rogers: Yeah. RPM Coward, you have some comments?

[2:44:52] Voice 11: Yeah. I wonder if it would be helpful to kind of separate those out.

[2:44:56] Voice 11: I've heard you talk about a CIM and then perhaps a parallel process by which staff or one of the trustees is attempting to make a meeting with Stenamic again.

[2:45:09] Voice 11: But I also heard the applicants say that they have documented their attempts at communicating with Stenamic.

[2:45:18] Voice 11: or meetings that they've had and so maybe um you'd want to see that documentation from them

[2:45:25] Voice 11: well

[2:45:26] Trustee Rogers: you recall we didn't receive a you may not recall a correspondence that was not public

[2:45:34] Trustee Rogers: because it that set out a lot of that we heard some of it by um but yes i get your point because

[2:45:41] Trustee Rogers: because I think that's still a question that's, is, is here,

[2:45:46] Trustee Rogers: here's what the fairies is telling us is we don't know what their concerns are

[2:45:51] Trustee Rogers: about this specific application. And that's problematic.

[2:45:56] Trustee Rogers: And I say, and I say that in the broadest sense of the world,

[2:45:59] Trustee Rogers: it's problematic for them and it's problematic for us to know what, you know,

[2:46:03] Trustee Rogers: what, what they, what they've actually done. And really what it's involves is,

[2:46:07] Trustee Rogers: i mean does fairies need to get the ministry involved to try and assist them in getting

[2:46:12] Trustee Rogers: their their that information and i i don't know the answer um i'm not an expert in

[2:46:20] Trustee Rogers: in consultation by any stretch so when you say separated out what do you mean i mean um

[2:46:31] Voice 11: maybe there's two motions.

[2:46:34] Voice 11: One is to have a CIM

[2:46:35] Voice 11: and then one is for staff or a trustee

[2:46:41] Voice 11: to attempt to meet with the synonymic

[2:46:45] Voice 11: at the same time.

[2:46:47] Trustee Rogers: But does that mean we take this language out

[2:46:51] Trustee Rogers: or do we make a separate motion

[2:46:53] Trustee Rogers: that the LTC requests staff

[2:46:58] Trustee Rogers: to meet with the Tsunami First Nation

[2:47:02] Trustee Rogers: and urges the BC Ferries to do so as well.

[2:47:06] Trustee Rogers: But I mean, what I wanted to make clear

[2:47:09] Trustee Rogers: with this wording was,

[2:47:11] Trustee Rogers: is that there'd be an understanding

[2:47:13] Trustee Rogers: that while we're taking a next step in the process,

[2:47:17] Trustee Rogers: further steps are going to be conditional to some extent.

[2:47:21] Trustee Rogers: And I use that word as advisedly

[2:47:24] Trustee Rogers: because it's not necessarily,

[2:47:26] Trustee Rogers: but the conditional are going to be contingent upon an understanding of how

[2:47:31] Trustee Rogers: that, that has unfolded. Right. I mean,

[2:47:35] Trustee Rogers: I can just imagine when we get to our April meeting and after the CIM or even

[2:47:41] Trustee Rogers: after the CIM on March and we go, okay, so now where are we at?

[2:47:46] Trustee Rogers: We've had that CM what's going on with the relationship. And if, and if,

[2:47:50] Trustee Rogers: and if we are exactly where we are today,

[2:47:52] Trustee Rogers: day um then that's problematic um so that's why i want i i sort of want to make sure that that

[2:48:05] Trustee Rogers: it's part of that the the the the actual motion for the cim yeah i mean we can give you direction

[2:48:14] Trustee Rogers: to try and meet again but i'm hoping that's happening anyway yeah but

[2:48:18] Trustee Rogers: maybe but i'm happy

[2:48:19] Trustee Rogers: to put a motion on to do that if you want aren't you yeah i

[2:48:22] Voice 1: think that ending uh part of your your

[2:48:25] Voice 1: your motion is the overlay to the process and that and that it is part of that process

[2:48:32] Voice 1: moving towards a community information meeting so i i like it being there

[2:48:37] Voice 3: yeah

[2:48:38] Voice 1: a second motion

[2:48:39] Voice 1: to i would assume that we would be doing that as well but

[2:48:45] Trustee Rogers: we can we can give you direction that

[2:48:46] Trustee Rogers: yeah yeah

[2:48:47] Trustee Rogers: yeah yeah i

[2:48:49] Trustee Rogers: mean so let's let's let i i i guess as i said even though i'm usually

[2:48:54] Trustee Rogers: reluctant to make motions although I often do drafting I'm going to move this and I guess

[2:49:01] Trustee Rogers: that the as we say request staff to schedule a special meeting to hold a community information

[2:49:06] Trustee Rogers: meeting on March 4th 2021 for GB blah blah blah on the understanding that consultation

[2:49:10] Trustee Rogers: with the first nation is critical to the advancement of this application and trustee

[2:49:15] Trustee Rogers: to you and I do you wish to second that motion I do I second it all right is there any further

[2:49:22] Trustee Rogers: discussion about that motion before we consider another motion okay all in favor so that passes

[2:49:30] Trustee Rogers: and uh just and nadine just just indicate that trustee holder and absent himself for this i mean

[2:49:37] Trustee Rogers: i expect you probably have um for his i don't know how you want to describe it um

[2:49:44] Trustee Rogers: and then i i guess the next thing is is that the ltc requests staff to

[2:49:49] Trustee Rogers: I was going to say the LCC requests staff to

[2:49:57] Trustee Rogers: Arrange?

[2:49:58] Voice 1: Or

[2:49:58] Trustee Rogers: endeavor to

[2:50:05] Trustee Rogers: meet with the Sunamic First Nation

[2:50:07] Trustee Rogers: to further understand their concerns regarding

[2:50:11] Trustee Rogers: application GBRZ 2019.1.

[2:50:21] Voice 10: Got

[2:50:21] Voice 1: it. And would the meeting be just with staff and First Nations?

[2:50:25] Voice 1: or i

[2:50:26] Trustee Rogers: i you know i i i guess it doesn't have to be but i'm sort of of the view that this is a this is

[2:50:36] Trustee Rogers: and that doesn't stop political discussions and meetings um and if you want to meet with them or

[2:50:45] Trustee Rogers: trustee colburn wants to meet with them or if they want to have a or if we want to have a formal

[2:50:51] Trustee Rogers: meeting with them as an LTC we can do that but I don't know I don't know my general view is when

[2:50:59] Trustee Rogers: we're talking about specific applications and understandings it's better if there be staff and

[2:51:05] Trustee Rogers: if we want to set up an LTC political meeting let's do that too yeah okay

[2:51:11] Voice 1: we'll leave it at

[2:51:13] Voice 1: that then I

[2:51:15] Trustee Rogers: mean that's my view do you have any I assume you agree with me RPM car yes she's

[2:51:23] Trustee Rogers: She's nodding and I noticed we've lost Sonia.

[2:51:29] Trustee Rogers: So you may still be there.

[2:51:32] Voice 13: No,

[2:51:32] Trustee Rogers: I'm the one typing.

[2:51:33] Trustee Rogers: She's doing the typing, isn't she?

[2:51:35] Voice 13: I'm the one typing, yeah.

[2:51:36] Trustee Rogers: Yeah, okay, thanks Sonia.

[2:51:39] Trustee Rogers: Okay, I'm gonna, I'm making motions today.

[2:51:44] Trustee Rogers: So I'll move that one.

[2:51:46] Voice 1: I'll second it.

[2:51:47] Trustee Rogers: Okay, any further discussion, all in favor?

[2:51:50] Trustee Rogers: But I'm just gonna turn to the staff and say,

[2:51:53] Trustee Rogers: Is there anything further you think we need to consider, Sonia, or I know this is your file,

[2:51:58] Trustee Rogers: that you think we need to consider or any further direction you'd like related to this, given the conversation we've had?

[2:52:05] Voice 13: There's, through the chair, there's a scenario where the CIM is scheduled, the notification is made,

[2:52:13] Voice 13: there still hasn't been an opportunity for the meeting

[2:52:18] Voice 13: to be set with staff or trustees with Naima.

[2:52:24] Voice 13: And at the community information meeting,

[2:52:26] Voice 13: we typically advise your constituents and residents

[2:52:30] Voice 13: of the referral responses to date

[2:52:33] Voice 13: and information that's been received

[2:52:35] Voice 13: that could affect the outcome of those proposed bylaws.

[2:52:39] Voice 13: So we would have to endeavor to make sure

[2:52:42] Voice 13: that it's clear that we we are still waiting for information from this particular nation and

[2:52:49] Voice 13: just so that you're thinking forward there might need to be a second community information meeting

[2:52:55] Voice 13: yeah i

[2:52:56] Voice 13: already i would expect

[2:52:57] Voice 1: that yeah yeah

[2:52:58] Trustee Rogers: i had already contemplated that perhaps we might

[2:53:01] Trustee Rogers: have to have let's say let's presume it gets to a public hearing that we might have to have a

[2:53:06] Trustee Rogers: a CIM on that issue alone because we're only at first reading right if we make any substantive

[2:53:14] Trustee Rogers: amendments in second reading we need that so yes thank you

[2:53:17] Voice 13: yeah there has to be an opportunity for

[2:53:19] Voice 13: the public to have access to that additional information that wasn't presented at this first

[2:53:24] Voice 13: CIM I

[2:53:26] Trustee Rogers: get it yeah yeah RPM car the

[2:53:28] Voice 11: only thing that outstanding question I have is does the LTC

[2:53:32] Voice 11: see need for BC ferries to provide anything else if you've if you've if they've given you

[2:53:39] Voice 11: information that indicates their communication with First Nation do you feel that that's adequate

[2:53:45] Voice 11: or do you think they need to do more and if so do you have a request a specific request around that

[2:53:51] Voice 11: well

[2:53:54] Voice 1: getting that information is just a way of saying we want to verify what you said already

[2:54:00] Voice 1: are they right well

[2:54:02] Trustee Rogers: no i i think it's more than that because i i don't know about you but i we

[2:54:08] Trustee Rogers: certainly haven't got any indication that this name it felt that they've had a proper consultation

[2:54:13] Trustee Rogers: yeah they've got a working group and they've got some other issues but and i'm not sure exactly

[2:54:18] Trustee Rogers: what they want um and so i get rpm cowers point of view i it's sort of why i sort of just made

[2:54:28] Trustee Rogers: the broad statements I made before we started this discussion so that there is an understanding.

[2:54:37] Trustee Rogers: I'm not sure what I would specifically ask for. I guess if you have a suggestion,

[2:54:43] Trustee Rogers: please let me know, but I'm not sure what we could specifically ask for them.

[2:54:49] Trustee Rogers: I wanted to make sure the message came through that this logjam has to get broken somehow.

[2:55:01] Trustee Rogers: And we're looking to the proponent to do that.

[2:55:06] Voice 11: Yeah, I mean, I think of it in terms of just, I think of it in terms of documenting when and how they tried, they attempted communication, you know, what came of that communication.

[2:55:18] Voice 11: If they've already submitted that, and sorry if I'm out of the loop on that one, but.

[2:55:22] Trustee Rogers: Well, no, but that was back in the beginning of December.

[2:55:25] Voice 11: Okay.

[2:55:26] Trustee Rogers: We could ask for something prior to the CIM for sure.

[2:55:30] Trustee Rogers: or yeah

[2:55:31] Voice 11: um

[2:55:32] Trustee Rogers: we actually oh no that's our next meeting isn't it

[2:55:39] Voice 11: march yeah

[2:55:41] Trustee Rogers: march 4 we don't we

[2:55:44] Trustee Rogers: actually don't have a an lcc meeting in february do we no

[2:55:47] Voice 1: no no we don't

[2:55:49] Trustee Rogers: so that would be yeah i

[2:55:52] Trustee Rogers: can see that um we could make we could request that bc ferries provide before the cim provide

[2:56:00] Trustee Rogers: provide an update on all attempts,

[2:56:03] Trustee Rogers: all efforts and I had consultation

[2:56:09] Trustee Rogers: with the sustainment nation.

[2:56:11] Trustee Rogers: So I'm hoping they've heard our hesitation

[2:56:19] Trustee Rogers: to head into any kind of approval process without that,

[2:56:23] Trustee Rogers: but I can certainly make that,

[2:56:25] Trustee Rogers: we can certainly make that motion.

[2:56:27] Trustee Rogers: That

[2:56:29] Voice 11: might be helpful.

[2:56:31] Trustee Rogers: Did you catch that, Nadine?

[2:56:35] Voice 10: That the LTC requests BC Ferries, or you're requesting staff to contact?

[2:56:41] Trustee Rogers: No.

[2:56:42] Trustee Rogers: Oh.

[2:56:44] Trustee Rogers: Staff.

[2:56:45] Trustee Rogers: Wow.

[2:56:46] Trustee Rogers: So we request staff to request BC Ferries?

[2:56:49] Trustee Rogers: You

[2:56:50] Voice 11: can ask BC Ferries as the applicant directly.

[2:56:53] Trustee Rogers: Yeah.

[2:56:53] Trustee Rogers: Let's just ask.

[2:56:54] Voice 11: Let's just say that

[2:56:55] Trustee Rogers: LTCS requests BC Ferries to provide an update on all efforts at consultation with, his name is First Nation, over whatever this application number is.

[2:57:14] Voice 1: I'll second that.

[2:57:15] Trustee Rogers: Yeah, that makes sense. Thanks, Arpian.

[2:57:18] Trustee Rogers: I'll call the vote. All in favor?

[2:57:21] Trustee Rogers: Anything further? Otherwise, I think we're going to move on.

[2:57:24] Trustee Rogers: Yeah,

[2:57:24] Voice 1: I think this is as far as we can go right now. They had asked for an outline as to when a

[2:57:30] Voice 1: third, second reading, third reading and all that, and that's too uncertain to even try to guess at

[2:57:36] Voice 1: that at this point in time.

[2:57:38] Trustee Rogers: I think it is. So thank you for that and thank you again,

[2:57:43] Trustee Rogers: thank you to the words of the BC Ferries. We appreciate your participation.

[2:57:49] Trustee Rogers: we are going to move on so the next item I've

[2:57:55] Voice 13: emailed the trustee okay so the

[2:57:59] Trustee Rogers: next theme so

[2:58:00] Trustee Rogers: the next matter is um my my addendum to make sure I don't miss anything or trying on something

[2:58:09] Trustee Rogers: a bc

[2:58:13] Voice 1: housing yeah

[2:58:15] Trustee Rogers: that's what I thought on my agenda but I just wanted to make sure

[2:58:18] Trustee Rogers: the Gabriel housing society was the next thing on the agenda I just trying to find my I get too

[2:58:24] Trustee Rogers: many pieces going I'm still I'm

[2:58:32] Voice 1: old enough I still use paper you should see the floor in my in this

[2:58:38] Voice 1: room covered in paper uh

[2:58:42] Trustee Rogers: there's nothing yeah so the next thing on the agenda is the Gabriel

[2:58:46] Trustee Rogers: housing society as soon as Scott's back we'll he's back so 7.3.1 I'll just I just wanted to

[2:58:54] Trustee Rogers: to give a verbal update for the members of the public

[2:58:56] Trustee Rogers: that 306 and 307 were approved by the executive

[2:59:03] Trustee Rogers: at its meeting on whenever that was, March,

[2:59:07] Trustee Rogers: sorry, January the 13th and that's 306 will have been

[2:59:14] Trustee Rogers: as part of that will also moved off to the minister

[2:59:17] Trustee Rogers: for as it's an OCP amendment.

[2:59:22] Trustee Rogers: So we, it'll be off to the minister and generally speaking my experiences and you correct me if I'm wrong but it's usually, I'd say three to five months before we hear back from the minister regarding that.

[2:59:36] Trustee Rogers: So not time period those other conditions we have on 306 and 307 and considering adoption are are are not going to occur.

[2:59:47] Trustee Rogers: and all that. Any questions from, and I think that was simply what I requested from Bluff,

[2:59:54] Trustee Rogers: not just how I sent you guys an email.

[3:00:01] Trustee Rogers: anything further on that from either the trustees no nothing from you nothing from

[3:00:06] Trustee Rogers: anything nothing further from rpm power or um and i guess the other thing i asked to be on the agenda

[3:00:13] Trustee Rogers: was um 308 is outstanding uh and we were waiting for a legal review of the housing agreement is

[3:00:20] Trustee Rogers: there any update on that or are we just waiting to hear back from you can't hear you you you went

[3:00:29] Trustee Rogers: very faint

[3:00:31] Voice 11: yes

[3:00:33] Trustee Rogers: all

[3:00:34] Voice 11: right um yeah no there's no update it's still with the lawyers and they're

[3:00:38] Voice 11: reviewing it

[3:00:39] Trustee Rogers: okay so presumably again at some point it'll come back to us uh for consideration

[3:00:45] Trustee Rogers: yeah trust me anyway can't hear you you're muted i

[3:00:52] Voice 1: was curious about the uh the difference of

[3:00:54] Voice 1: opinion between staff and legal counsel over the affordable market rent that was there was

[3:01:01] Voice 1: to be discussions i remember in in december about that it was mentioned at the uh the meeting that

[3:01:08] Voice 1: there was the one issue raised about the number of market units and then it came out there was

[3:01:13] Voice 1: another difference of opinion and that was going to be resolved and i just if there's any update

[3:01:19] Voice 1: to that it had to do with the definition of affordable market uh yeah yeah

[3:01:25] Voice 1: i don't have

[3:01:26] Voice 1: update on that sorry my

[3:01:28] Trustee Rogers: recollection is is that you proposed some language at one point or the

[3:01:32] Trustee Rogers: issue was raised and i thought that the proponent actually agreed to amend the language um and

[3:01:39] Trustee Rogers: it was going back to the lawyer because the lawyer flagged that perhaps all the units could be

[3:01:45] Trustee Rogers: anyway you

[3:01:47] Voice 1: know it was the original wording of the uh bylaw i believe not not anything that i did

[3:01:53] Voice 1: if it's something that came back from legal

[3:01:55] Trustee Rogers: counsel yeah legal counsel said the problem

[3:01:57] Trustee Rogers: with this is is that it may it may be interpreted to being that all the units could be market

[3:02:03] Trustee Rogers: rental but i

[3:02:04] Trustee Rogers: thought some amendments were made to the draft either from the society or whatever

[3:02:09] Trustee Rogers: anyway it's all in the hands of the lawyers and now they'll get

[3:02:11] Trustee Rogers: back to us yeah yeah okay um

[3:02:17] Trustee Rogers: we are at that's the end of uh item seven and applications we're at local trust committee

[3:02:23] Trustee Rogers: many projects. And the first item on the agenda I've got is project management presentation. Is

[3:02:27] Trustee Rogers: that you RPM tower? Yeah. This is where you're going to tell us that we, how much work we get

[3:02:32] Trustee Rogers: done in the rest of our term. Yep.

[3:02:36] Voice 11: It is. And I do have a, I have a slideshow. So as chair Rogers

[3:02:47] Voice 11: have pointed out, I've been asked to, I've been asked to help out with, let me, I can't do two

[3:02:56] Voice 11: things at one time, sorry. There we go. I have been asked to help out with the regional planning team,

[3:03:05] Voice 11: the newly formed long-range planners. We have yet to finalize a name for that group,

[3:03:11] Voice 11: although last week we met and they kind of seemed to prefer the long-range planning team,

[3:03:17] Voice 11: since that sort of specific but we've been calling them the regional planning team for a while now

[3:03:22] Voice 11: so we might we'll see we'll see what happens with that but I'm I'm my role is to help them

[3:03:27] Voice 11: transition from what they're doing now to being a full long-range planning team and um as you may

[3:03:36] Voice 11: or may not be aware so there have been three planners island planners assigned that's Marnie

[3:03:42] Voice 11: Egan from the north, Jason Yeoman from Salt Spring, and Narissa from the south, all three of those

[3:03:48] Voice 11: folks have ongoing projects that they've been working on that they're sort of bringing with them

[3:03:53] Voice 11: to this team. And so the team won't be a hundred percent, you know, the intention of what that team

[3:04:01] Voice 11: was for until those projects are sort of worked through. But they can start picking up new

[3:04:07] Voice 11: projects as time allows and their projects get done. So I put together some of the slides for

[3:04:15] Voice 11: this product for this last year as for all the LTCs as I was anticipating the LPS review

[3:04:23] Voice 11: implementation because I wanted to give everybody an idea of what I had been discovering so far

[3:04:30] Voice 11: about my team and how we manage our projects and how and kind of the framework around it.

[3:04:35] Voice 11: This was a slide that I developed that kind of gives you an idea of each of the teams and what the numbers are around that.

[3:04:43] Voice 11: So, you know, as you see in the north, we have seven LTCs and Salisbury has one and the south region has five.

[3:04:51] Voice 11: And we have varying levels of, you know, the number of meetings that we're managing for all the LTCs and the number of priority projects that our planners are working on.

[3:05:04] Voice 11: so you can kind of see how that is so we do have a new planning technician and

[3:05:11] Voice 11: he'll be taking on a lot of the simpler applications so that will help free up some

[3:05:15] Voice 11: capacity I think you all have been kind of talked to about that as well this is a slide that shows

[3:05:24] Voice 11: you what our internal agenda deadlines are this was for September of last year and I put this in

[3:05:33] Voice 11: the slide because it gives you an idea that um anytime there's a special meeting or an apc

[3:05:40] Voice 11: meeting those agendas have to be put on top of this already very full agenda deadline schedule

[3:05:48] Voice 11: so we have to manage it with these existing deadlines that we deal with and most of these

[3:05:54] Voice 11: deadlines it's becky you know becky is putting all of these agendas together um in order to

[3:06:01] Voice 11: accommodate the public hearing that happened on the 7th, Becky did work overtime, about 10 hours

[3:06:07] Voice 11: overtime in order to accommodate that public hearing. And that's because our schedule is very

[3:06:14] Voice 11: full, just regularly. This gives you an idea of the breakdown of our work. So this is the Northern

[3:06:22] Voice 11: planning team. We are, what I've heard from Ian and the other planners who do inquiries is that

[3:06:35] Voice 11: on a day when they're assigned to do planning inquiries, about half the day is spent answering

[3:06:42] Voice 11: phone calls and emails and doing research around those calls. So there's a good amount of time,

[3:06:49] Voice 11: about 31 hours a week when we're that we're spending just answering questions that people

[3:06:54] Voice 11: that call into us and the main other categories is you know for our island planners and myself

[3:07:02] Voice 11: it's LTC meeting management so what Sonya is doing right now putting the agendas together and

[3:07:09] Voice 11: following up on the FUAL and then there's projects and there's major reasons and there's

[3:07:15] Voice 11: development applications, and then there's administrative work, and in my case, management.

[3:07:21] Voice 11: So if we consider how much time there is to do projects for LTCs, I think post-LPS review,

[3:07:33] Voice 11: view, our region can probably support about eight projects total for seven LTCs. And that depends on

[3:07:46] Voice 11: the scope of those projects and it depends on how many rezone applications we have in at the same

[3:07:52] Voice 11: time. And I'll kind of go into a little bit more detail about that. This is a chart that I put

[3:08:00] Voice 11: together that is all of the projects that we're actively working on in the north. So

[3:08:08] Voice 11: the Denman projects, Gabriela, Gambier, Hornby, Liskety, and Thetis. We don't have any current

[3:08:14] Voice 11: active projects on Bolinas Winchelsea. The dark blue represents active projects. The light blue

[3:08:23] Voice 11: is an anticipated timeline. So how long we think that project is going to take to complete.

[3:08:30] Voice 11: And then there's some hash lines for projects that haven't put on hold, but we think we might

[3:08:36] Voice 11: be able to pick up later on, depending on other things. For Gabriela, and so you'll see there's,

[3:08:44] Voice 11: and this chart includes priority projects, so long-range projects, but also rezone applications.

[3:08:52] Voice 11: And the reason that I've clumped those together is that essentially all of these are some sort

[3:08:58] Voice 11: of bylaw amendment. So it's either a land use bylaw amendment or an OCP amendment or some

[3:09:03] Voice 11: combination of that. And that's what a rezone application is too. So it's essentially the

[3:09:10] Voice 11: same process and kind of the same workload, depending again on the scope. So that's that.

[3:09:16] Voice 11: This is Gabriela's specifically. Thus far on the cannabis production bylaw, staff has worked for

[3:09:25] Voice 11: about two and a half years like so that project started in 2018 and um so there's been two and a

[3:09:33] Voice 11: half years of duration of that project so far um the transportation plan grant i think you all have

[3:09:40] Voice 11: to think about that and what we're doing around that if we're successful is that going to

[3:09:45] Voice 11: completely replace the cannabis production bylaw project um but anyway these are the kind of the

[3:09:51] Voice 11: timelines and the anticipated timelines of these projects. I think the Housing and Options and

[3:09:58] Voice 11: Impacts Review Project is a multi-year, perhaps multi-term project with all of the aspects of it,

[3:10:04] Voice 11: if the Northern team continues to keep that project. So these are some slides that I developed

[3:10:16] Voice 11: recently in my work with the planning team, with the long-range planning team.

[3:10:22] Voice 11: There are, for Islands Trust, there's these numbers. So we're, as all of staff, all planning, we're administering and updating 20 OCPs and 23 LUBs and 106 administrative bylaws. So those are our numbers.

[3:10:39] Voice 11: To give you some sort of comparison, the regional district of Nanaimo has seven OCPs for their six electoral areas.

[3:10:48] Voice 11: They have three LUBs. One of their LUBs covers five electoral areas.

[3:10:54] Voice 11: I haven't gotten to counting their administrative bylaws yet, so this is all of the information I have at the moment.

[3:11:00] Voice 11: But right now, they have three dedicated long-range planners at the RDN.

[3:11:09] Voice 11: they have six dedicated current planners and each of the long-range planning planners is working on

[3:11:16] Voice 11: about three projects and most of those projects are for the entire RDN so they've got a coastal

[3:11:25] Voice 11: mapping project that is for all of the RDN they've got regional growth strategy updates

[3:11:32] Voice 11: they have and I got some of this information from Courtney who has been doing some consultant work

[3:11:39] Voice 11: for us and also working with the RDN. And she said that in the last six years that she's been

[3:11:44] Voice 11: with the RDN, they have done one major OCP update and that all of the public engagement related to

[3:11:52] Voice 11: that project was done by consultants at a budget of about $50,000. They've had one major LUB update

[3:12:02] Voice 11: and that was entirely done by consultants. And she didn't know what the budget was on that.

[3:12:08] Voice 11: But they don't have a constant sort of elected official initiation of amendments to the OCP and LUB, like is what happens at Islands Trust.

[3:12:23] Voice 11: So staff are typically working on projects that implement their strategic plan.

[3:12:29] Voice 11: And they have something called an operational plan that is the implementation of the strategic plan that identifies projects to implement it.

[3:12:39] Voice 11: So, there's that. There's also this, in terms of the way that the trust does projects,

[3:12:49] Voice 11: you know, trust-wide with all of the committees, local trust committees, and the trust council

[3:12:55] Voice 11: committees, there are 64 top priority projects identified. There are 294 projects on projects

[3:13:03] Voice 11: lists. There are 308 FUAL items, which are all, you know, staff assigned. They're supposed to

[3:13:11] Voice 11: be actively working on them. And of course, Trustwide, we don't do rezones, but there are

[3:13:18] Voice 11: 26 ongoing rezoning applications for LTCs. In terms of timing, I calculated it this way.

[3:13:28] Voice 11: There are actually 144 total projects, if you count top priorities and projects lists, which is what this is, there are 144 projects that the LTCs have all identified that they want done.

[3:13:46] Voice 11: done. And depending on the number of years that any one of these projects takes, you've got,

[3:13:53] Voice 11: if it's a, if it takes a year or two years or three years, there's a total number of years

[3:13:58] Voice 11: related to all of those projects. So if you, if you stopped adding any projects to those lists

[3:14:05] Voice 11: right now, like the minimum amount of time that it would take to get all of the projects done.

[3:14:10] Voice 11: done. If all of our planners who are working on projects right now had three projects each,

[3:14:17] Voice 11: this math problem, it would take a minimum of six years to get all of the projects done.

[3:14:25] Voice 11: So that kind of gives you an idea of where we're at in terms of projects for LTCs. And

[3:14:34] Voice 11: just food for thought. What we've also figured out is that most of the projects that are

[3:14:42] Voice 11: are on the top priority lists and project lists for the LTCs are, most of them are either an OCP

[3:14:48] Voice 11: amendment, an LEB amendment, or some combination of the two. And they have to do with varying

[3:14:54] Voice 11: topics, but the topics are sort of similar across the trust, you know, shoreline and

[3:15:01] Voice 11: coastal Douglas fir and, you know, water and housing. So there are some topics that everybody's

[3:15:10] Voice 11: interest that most ltcs are interested in and um a lot of them are amendments to ocp or lub

[3:15:21] Voice 11: um and then the region then there's the regional planning committee too

[3:15:24] Voice 11: which is doing some bigger topical projects

[3:15:31] Voice 11: so a bylaw amendment um so that would be an ocp amendment or an lub amendment or a rezone

[3:15:37] Voice 11: own application. The way that we do it at Islands Trust takes about, at a minimum, 13 to 18 months,

[3:15:47] Voice 11: something like that. And these are the steps in the process that we are looking at for an OCP

[3:15:53] Voice 11: amendment in particular, because there has to be ministry approval. And this slide kind of breaks

[3:15:58] Voice 11: it down a little bit more. The minimum amount of time that you would need to do an OCP amendment

[3:16:04] Voice 11: amendment at Islands Trust is nine months, give or take, because of the ministry approval and how

[3:16:09] Voice 11: we can't. But most of them take longer. Most of them are two to three years. The Gambier OCP

[3:16:16] Voice 11: project, for instance, when it's all said and done, if we get it done by the end of this term,

[3:16:23] Voice 11: that project will be seven and a half years from start to finish, from the first time that it was

[3:16:29] Voice 11: initiated until it ends. And the RAR project for Thetis, the first memos that came out about that

[3:16:41] Voice 11: project were in 2010. So if you look at it from an organization-wide perspective, RAR started in

[3:16:50] Voice 11: 2010. We're finally going to have bylaws adopted on Thetis in 2022. So that's a 12-year process.

[3:17:00] Voice 11: from start to finish. If we hired a consultant to do all of that work,

[3:17:07] Voice 11: that could have been done in two or three years. So just giving you some perspective on that.

[3:17:16] Voice 11: And again, typical major OCP process. I've now worked for a city and an RD in BC, and I worked

[3:17:24] Voice 11: worked for a city in alberta um in all three cases major amendments to ocps were done by consultants

[3:17:33] Voice 11: there was sort of an understanding that you know your existing long-range planning staff was there

[3:17:40] Voice 11: to do smaller scale projects that were sort of ongoing that your major updates were done by

[3:17:46] Voice 11: consultants and there was a commensurate budget for that um there's that i'm missing something

[3:17:56] Voice 11: i feel like i'm missing some slides but i think that's it so yeah well

[3:18:03] Voice 1: thank you

[3:18:04] Voice 1: what i'm curious about is the uh the consultants that do it in two to three years is that because

[3:18:13] Voice 1: staff get wrapped up in so many other things in day-to-day operation yes so that so the two to

[3:18:20] Voice 1: to three years is just two to three years spread out over eight years because of the other work

[3:18:24] Voice 1: they're having to do that's

[3:18:26] Voice 11: right that is right or

[3:18:28] Voice 11: because the project gets started or stopped or

[3:18:31] Voice 11: the scope changes or you've changed you've changed elected officials or in the case of the gambier

[3:18:38] Voice 11: ocp one of the impacts was we had a staff turnover of like four or five planners in the time that

[3:18:44] Voice 11: from the time it started right so that is also so

[3:18:50] Voice 1: continuity yeah becomes an issue yeah

[3:18:53] Trustee Colbourne: this is why

[3:18:54] Voice 1: yeah go

[3:18:56] Trustee Colbourne: ahead go ahead oh

[3:18:57] Voice 1: you go ahead i

[3:18:58] Trustee Colbourne: was just going to comment on this this

[3:19:00] Trustee Colbourne: is why the trust has a surplus of over two million dollars is because we just haven't

[3:19:05] Trustee Colbourne: actually been able to get any of the work done that's been budgeted and it gets rolled over

[3:19:09] Trustee Colbourne: into surplus over and over again um and so the yeah well well

[3:19:14] Trustee Rogers: that's partly true

[3:19:15] Trustee Colbourne: that's partly

[3:19:16] Trustee Rogers: true because you're right we've had a number of years particularly

[3:19:23] Trustee Rogers: in my first term where projects just weren't getting done and so surpluses were rolled over

[3:19:29] Trustee Rogers: um however we do have a policy to hold three months uh operational expenses and and so

[3:19:35] Trustee Rogers: So theoretically, we should be budgeting to maintain that reserve fund or whatever it's called.

[3:19:41] Trustee Rogers: But you're right about the fact that it was identified four years ago that it's a real problem with getting stuff done.

[3:19:52] Trustee Rogers: And I know there's still lots of issues, but I would honestly say it's better now than it was four years ago.

[3:20:03] Trustee Rogers: So, so now that's just my perspective coming from Gambier,

[3:20:07] Trustee Rogers: but the Gambier local trust area,

[3:20:10] Trustee Rogers: but it seems like we're more conscious about getting resources into

[3:20:16] Trustee Rogers: projects, even as frustrating as it is.

[3:20:19] Trustee Rogers: So, so thank you for that. I mean, I, I should,

[3:20:24] Trustee Rogers: I should just tell you that for the trustees sake,

[3:20:28] Trustee Rogers: I know that the CAO has sort of,

[3:20:30] Trustee Rogers: um i want i would like you rpm coward to then talk about how the the super team or whatever

[3:20:39] Trustee Rogers: you're going to call them um the the the the over the planning overlords are going to how

[3:20:46] Trustee Rogers: they're going to fit into because i think their their plan is besides just doing ocps is to take

[3:20:52] Trustee Rogers: on some of the major projects that have significance outside of yeah but also

[3:20:58] Trustee Rogers: I would also tell the trustee Langerhuis and Colburn

[3:21:01] Trustee Rogers: that the CAO has already started to, I'll say,

[3:21:06] Trustee Rogers: soften up the executive committee about this issue,

[3:21:12] Trustee Rogers: about how many projects there are.

[3:21:14] Trustee Rogers: We had a delegation from Denman,

[3:21:18] Trustee Rogers: from the trustee on Denman, one of the trustees on Denman,

[3:21:22] Trustee Rogers: about their concerns about their projects

[3:21:24] Trustee Rogers: and made a number of suggestions.

[3:21:26] Trustee Rogers: I'm going to suggest that we're going to continue to hear this from you, RPM Cowher, and from the CAO and from the Director of Planning, that we need to find a different way to approach our top priority projects.

[3:21:42] Trustee Rogers: I'm a little more sanguine about the long list because I think everybody understands that's a parking lot for ideas.

[3:21:51] Trustee Rogers: ideas and as much as we like the ideas it's sort of a parking lot as opposed to anything that's

[3:21:58] Trustee Rogers: active but I think we're going to have to find a different I think what the message from you guys

[3:22:04] Trustee Rogers: is going to have to be we're going to find a different way to prioritize projects and

[3:22:07] Trustee Rogers: expectations about how many projects get done in any in a in a year a term of a month is that

[3:22:14] Trustee Rogers: Is that fair?

[3:22:15] Trustee Rogers: I think so.

[3:22:17] Voice 11: I mean, we're also going to be looking to trust council to, well, we're going to be

[3:22:24] Voice 11: looking for some policy updates.

[3:22:26] Voice 11: You know, right now we have a project management framework and there's a policy related to

[3:22:30] Voice 11: that that identifies top priorities and projects in the FUAL, right?

[3:22:37] Voice 11: And there's policies around how we budget for projects.

[3:22:41] Voice 11: projects. None of that really speaks to how do we, how do we really make use of our staff in the

[3:22:50] Voice 11: most efficient way? You know, right now we're doing, we may be doing a shoreline project for

[3:22:57] Voice 11: several different LTCs and none of that work is overlapping. You know, we have an individual

[3:23:03] Voice 11: planner working on each of them and they're not talking to each other about it. And so there's a

[3:23:09] Voice 11: a lot of inefficiencies in the way that we do it because we're doing it all like that, as opposed

[3:23:15] Voice 11: to using this team to do a model bylaw, which then, or a model, this is the way I think of it,

[3:23:24] Voice 11: they're going to put together a, well, sorry, right now we have a toolkit, for instance. So

[3:23:30] Voice 11: we have the Coastal Douglas Spur Toolkit. And the toolkit lists several things that an LTC can do

[3:23:37] Voice 11: to make it better for Coastal Douglas fir.

[3:23:43] Voice 11: One of those things on the list is a Coastal Douglas fir DPA,

[3:23:48] Voice 11: but a model DPA hasn't been developed yet.

[3:23:51] Voice 11: There have been some LTCs that have developed,

[3:23:56] Voice 11: if I'm remembering that correctly,

[3:23:59] Voice 11: there may be one that has developed.

[3:24:01] Voice 1: Galeano has one.

[3:24:03] Voice 11: Coastal Douglas fir, right?

[3:24:04] Voice 11: Or

[3:24:04] Voice 1: tree cutting, but it's, I think.

[3:24:06] Voice 11: So, we could have taken that DPA when it was done and said to all of the LTCs, hey, we just did this DPA on Galliano, are you interested in doing it too? Let's take the momentum of that work and let you guys all consider it as well at the same time.

[3:24:26] Voice 11: the planner who's been working on it can present it to you and do your you know so we could have

[3:24:31] Voice 11: done that but instead it's very staggered um and so to a certain extent this super team is going

[3:24:41] Voice 11: to be helpful if they're going to be able to take on more projects because they're not managing ltc

[3:24:50] Voice 11: meetings but it but that doesn't give you a whole lot of bang for your buck still you know they can

[3:24:56] Voice 11: take on one or two more projects each um but you could utilize them better if you frame projects

[3:25:06] Voice 11: differently and if you you deal with those inefficiencies a little bit better if that makes

[3:25:12] Voice 11: any sense yeah

[3:25:13] Trustee Rogers: yeah and just to follow up that conversation then i'll turn it over the trustees

[3:25:18] Trustee Rogers: the the cao said there's he sees three ways forward he has he he'll be you'll be hearing

[3:25:24] Trustee Rogers: from this from him and from everybody I'm guessing one is you have to have more consistency between

[3:25:33] Trustee Rogers: OCPs secondly you need to have more consistency on the way that OCPs are and land use bylaws are

[3:25:42] Trustee Rogers: reviewed and how you go about amending them and and third he is the one I was talking about

[3:25:51] Trustee Rogers: earlier which is we've got to figure out how to manage that projects list so that it gets done

[3:25:57] Trustee Rogers: one of the things that i'm curious about and i'm not sure it's very clear in the communication on

[3:26:06] Trustee Rogers: this is is a what work your your team your regional planning team is working on because i

[3:26:12] Trustee Rogers: saw a list that wasn't consistent with what i understood the list was but secondly um

[3:26:21] Trustee Rogers: I was talking to RPM Kojima today, and I think one of the messages that's going to have to be more clear to trustees and the public is, it's not going to be possible, given the current planning resources that are left, to respond to things in the same way that we might have an expectation to respond to things as quickly, because there's less planners left to deal with them.

[3:26:50] Trustee Rogers: So I've had two experiences in just in the first couple of weeks of 2021, where on one island, there's an urgent, a quote unquote, urgent TUP.

[3:27:05] Trustee Rogers: And we've been told by staff already, well, if you want to do that, something's got to go off the list.

[3:27:11] Trustee Rogers: Something's got to be bumped further down the list.

[3:27:13] Trustee Rogers: So you've got to make that choice.

[3:27:14] Trustee Rogers: I can't ever remember that ever happening before.

[3:27:18] Trustee Rogers: for um and then somebody i had another scenario where someone wanted to do an rwm um and the

[3:27:26] Trustee Rogers: staff just said there's no capacity uh it's gonna have to wait till the ltc meeting if you want to

[3:27:31] Trustee Rogers: do it uh there's no capacity and i can't ever that ever happening before staff always just

[3:27:37] Trustee Rogers: facilitate those requests and it's gonna have to be clearer that some of those requests just

[3:27:42] Trustee Rogers: aren't going to be able to get met anymore so so all that's part of the education learning and

[3:27:49] Trustee Rogers: yeah when

[3:27:51] Voice 1: it was the regional district like say regional district in imo they have their regular

[3:27:56] Voice 1: meetings and bylaw amendments come forward um how many occur in a year there with the regional

[3:28:05] Voice 1: district versus if you look at our jurors our whole entire area all you know 12 islands and

[3:28:12] Voice 1: planners how many bylaws are moving forward yeah in

[3:28:18] Voice 11: the regional districts most of the

[3:28:20] Voice 11: bylaw amendments are initiated by applicants so they're rezone applications or ocp amendment

[3:28:26] Voice 11: applications they elected officials aren't initiating a lot of land use or ocp bylaw

[3:28:33] Voice 11: amendments there's there's just

[3:28:35] Voice 11: not a lot of yeah and and you only have one elected body there right

[3:28:39] Voice 11: so

[3:28:40] Voice 3: so

[3:28:40] Voice 11: that's the big difference that i was hearing from courtney is that again there was one major

[3:28:46] Voice 11: ocp update in six years for the rdn and

[3:28:51] Voice 1: so they're they're more reactive to the to the community and

[3:28:55] Voice 1: we're probably more proactive and generating work for you you good folks

[3:29:01] Voice 11: yes and that's true

[3:29:02] Voice 1: a big so so we are responsible for for you know the state of affairs to a large degree then the

[3:29:11] Voice 1: other question i got is about uh you know the uh telephone calls of that that staff get from the

[3:29:17] Voice 1: public do planners in the regional district of naimo do they are they take calls like this as

[3:29:22] Voice 1: well from yeah yeah they are

[3:29:24] Voice 1: so the volume's the same would you say if they was courtney

[3:29:28] Voice 1: name i

[3:29:29] Voice 11: would i i didn't talk to her about volume i would i mean my experience having worked at a

[3:29:35] Voice 11: regional district is it's probably the same you know like when i worked at couch and valley

[3:29:39] Voice 11: regional district we had a planning tech and the planning tech position was one that was taking all

[3:29:45] Voice 11: of the calls so it was a full-time position um but that

[3:29:50] Voice 1: sounds attractive yeah i mean yeah

[3:29:53] Voice 11: i mean

[3:29:54] Voice 11: And we talked about that at the Trust Council meeting, the last one.

[3:29:57] Voice 11: I remember Laura Beshagan bringing that up.

[3:30:00] Voice 11: And David's response was, we have 20 OCPs and 23 LUBs and 106 administrative bylaws.

[3:30:08] Voice 11: And so having one person be able to be familiar with all of those documents and answer questions about them over the phone is a pretty tough thing to do.

[3:30:20] Voice 1: Unless a lot of the OCPs and LUBs were very similar in structure.

[3:30:25] Voice 1: There was sort of a model type approach to things that would make it a lot simpler.

[3:30:30] Voice 1: Yeah, or even if

[3:30:32] Voice 11: those LTCs that had multiples, and there are five, so there are five LTCs that

[3:30:38] Voice 11: have multiple OCPs and multiple LUVs. If those LTCs were willing to consolidate those,

[3:30:45] Voice 11: that would make things easier. Gabriela.

[3:30:51] Voice 1: When's the last time there was a change to the DeCourcy Island?

[3:30:54] Voice 1: I

[3:30:54] Voice 11: don't I'm

[3:30:56] Voice 1: not sure Mudge Island there was one change in the last term I believe so yeah it's

[3:31:01] Voice 1: Cabriola that generates the work for the most part it's

[3:31:04] Voice 11: true it's true but our staff still

[3:31:08] Voice 11: have to be able to look up to Corsi's OCP and know it right yeah

[3:31:13] Trustee Colbourne: I would appreciate some clarity

[3:31:14] Trustee Colbourne: about how to because I brought this up you know how do you apply to have your OCP reviewed

[3:31:21] Trustee Colbourne: and what's the process for that and I was told you know you have to kind of provide a rationale

[3:31:25] Trustee Colbourne: now and and put it into a queue but there's still no clarity in terms of process for the reviews and

[3:31:31] Trustee Colbourne: and and you know i i feel it's an urgent matter and and the um hearing a lot about the the reform

[3:31:38] Trustee Colbourne: of the local planning services function since we were elected two years ago so still still trying

[3:31:42] Trustee Colbourne: to figure out how this is actually going to take rearrange i could agree complete with you it makes

[3:31:46] Trustee Colbourne: there's such a sense of um if you're working on something somewhere and has an application to all

[3:31:51] Trustee Colbourne: the LTCs and all of the OCPs, then that should happen at the same time. But that said, you know,

[3:31:57] Trustee Colbourne: I do feel that there's an OCP here that's, and part of it, we need to go to DeCourcy and ask,

[3:32:01] Trustee Colbourne: how is this working for you? If you haven't heard much, maybe that's an indication that it's good,

[3:32:05] Trustee Colbourne: but we don't have that back and forth engagement as much. So I, yeah. But thank you for the

[3:32:11] Trustee Colbourne: presentation.

[3:32:12] Voice 11: Sure. And I'll just follow up on that real quick. And to say that, so this regional

[3:32:16] Voice 11: planning group, one of the things they have been tasked with is to come up with a list of criteria.

[3:32:20] Voice 11: So if we were, in order for us as an organization to decide how to prioritize, whose OCPs should go first in terms of an OCP update, there's a number of criteria that we could use.

[3:32:33] Voice 11: You know, one of them is what's the oldest one or what's the one that got the most, you know, it's just been a long time since they've gotten a major update or which one is the most sort of out of date in terms of.

[3:32:48] Voice 11: so there's a number of criteria we could use and we've come up with a list of criteria to choose

[3:32:53] Voice 11: from but ultimately we i think we're going to be bringing that to the trust council to decide

[3:32:57] Voice 11: how we should prioritize right okay

[3:33:00] Voice 1: i gotta pitch something to you since you're in that position

[3:33:03] Voice 1: okay the numbering system and yes yes the way when you when you in when you pose an amendment

[3:33:11] Voice 1: to an LUB you've got to cite so much and the OCP especially you got to cite this

[3:33:18] Voice 1: this this in provincial legislation it starts section one all the way through

[3:33:23] Voice 1: all you have to cite is section one you don't have to cite anything else and if

[3:33:28] Voice 1: I don't I all reach regional district NIMO has the same sort of this different

[3:33:33] Voice 1: type of numbering system but it really makes it hard and you make I think

[3:33:37] Voice 1: errors occur when you do bylaw amendments because of you know the numbering system

[3:33:44] Voice 1: and i don't know if that's a decision of local governments to use this

[3:33:48] Voice 1: other other numbering system and not the simple numerical order i think we have the option

[3:33:56] Voice 1: yes yeah some of the i i think there's some policies that aren't used in

[3:34:00] Voice 1: just a sequential numbering yeah

[3:34:03] Trustee Rogers: and and you know there you keep reminding me of things that

[3:34:07] Trustee Rogers: are initiatives and there is a there is a policy review going on at the ec right now although that's

[3:34:14] Trustee Rogers: is we've we've asked um carmen and her team to they're coming back to us at our next meeting with

[3:34:21] Trustee Rogers: what they see is the 20 policies that are most in need of review and revising um but

[3:34:29] Trustee Rogers: But I'm guessing something administrative like that

[3:34:32] Trustee Rogers: could be done internally with staff where staff could go.

[3:34:35] Trustee Rogers: This could be an easy thing to deal with

[3:34:38] Trustee Rogers: and bring it back to us as a specific suggestion.

[3:34:42] Trustee Rogers: Yeah,

[3:34:42] Voice 1: if you're doing-

[3:34:43] Trustee Rogers: Thanks for the presentation.

[3:34:44] Trustee Rogers: I'm conscious of the time,

[3:34:45] Trustee Rogers: but I don't want to cut you off.

[3:34:46] Trustee Rogers: I mean, this is an important discussion.

[3:34:48] Trustee Rogers: It's an important discussion.

[3:34:50] Trustee Rogers: And thank you

[3:34:51] Trustee Rogers: for your work.

[3:34:54] Trustee Rogers: Thanks for your, thanks for agreeing to,

[3:34:57] Trustee Rogers: well maybe you didn't have to you didn't get to agree but thanks for taking on the uh the regional

[3:35:03] Trustee Rogers: planning group uh and um i'm i i will i i am going to call you because i'm curious as to who i i

[3:35:10] Trustee Rogers: because i i know gambier's on it and there's a couple of salt spring projects and there appear

[3:35:15] Trustee Rogers: to be a couple of north pender and south pender but i'm not quite sure exactly who's on it and

[3:35:20] Trustee Rogers: i was concerned that the the chair of the regional planning committee wasn't clear either so

[3:35:27] Trustee Rogers: So it's just, there's just a little,

[3:35:29] Trustee Rogers: I know this is all part of the iteration,

[3:35:33] Trustee Rogers: not the iteration, the transition to a new process.

[3:35:37] Trustee Rogers: And the director was away for a while.

[3:35:39] Trustee Rogers: So back now and hopefully that communication.

[3:35:43] Trustee Rogers: If there's nothing more on that, thank you for that.

[3:35:45] Trustee Rogers: And I appreciate your very clear presentations

[3:35:47] Trustee Rogers: when we've gotten them.

[3:35:51] Trustee Rogers: 8.2, I think is Planner Cox is going to talk to us

[3:35:54] Trustee Rogers: about the ecological protection zone.

[3:35:56] Trustee Rogers: Thanks for hanging in.

[3:35:59] Trustee Rogers: and we have your staff report and but I'll allow you to not allow you invite

[3:36:08] Trustee Rogers: you to summarize give us tell us what you'd like to know and then we can ask

[3:36:13] Trustee Rogers: but okay

[3:36:15] Voice 8: thank you chair so some I think it's sort of apt following on from that

[3:36:19] Voice 8: presentation by the RPM actually for this I think I just like to present a

[3:36:27] Voice 8: a quick timeline of this so this is um um this discussion about the rezoning of coats marsh

[3:36:34] Voice 8: um particularly uh has dates back to almost 2013 actually when i was looking back certainly 2015.

[3:36:42] Voice 8: um the ltc passed resolution in in the may meeting of 2015 to remove ocb and leb amendments that

[3:36:51] Voice 8: would change the zoning for coats for various reasons at that time some of which persists

[3:36:56] Voice 8: now and that relates to concerns from the RDN and the nature trust about the

[3:37:04] Voice 8: property that you're well well aware of and then we jump to July of 2017 where

[3:37:10] Voice 8: the then regional planning manager and Gerald restarted the discussion with a

[3:37:15] Voice 8: memo laying out some options and then to January 2019 with the staff report that

[3:37:25] Voice 8: brought forward the first draft of the project charter and then uh in between uh then and now

[3:37:32] Voice 8: we've had a couple of charter modifications you know a memo is a verbal staff update that type

[3:37:38] Voice 8: of thing two meetings staff to staff meetings with the rdn and the nature trust and islands trust

[3:37:42] Voice 8: staff um and so basically we're looking at you know at least three or four years really that

[3:37:51] Voice 8: that this has been ongoing, you know, LTC and staff time, sort of cumulatively, and the discussion

[3:38:01] Voice 8: has gone on, spanning at least two LTCs, I think. So it's somewhat lengthy for an LTC-initiated

[3:38:08] Voice 8: project, but it's not, you know, totally atypical for rezonings that involve multiple agencies,

[3:38:13] Voice 8: and as we've just seen, at least in the honest trust context. So the options or the next steps

[3:38:19] Voice 8: that staff are presenting are found in the issues and opportunities section of

[3:38:24] Voice 8: this report and that's basically the combined recommendations and alternatives

[3:38:30] Voice 8: so I think staff would say you know number one you could remove coats from

[3:38:39] Voice 8: the present or the current project charter in order to you know move on

[3:38:47] Voice 8: with this project or in that way anyway it would certainly be the most expedient

[3:38:52] Voice 8: we think and it may or it's pretty possible that it would ensure

[3:38:57] Voice 8: completion of the project during this LTC's term and then secondly you know

[3:39:03] Voice 8: the LTC could direct staff to draft bylaws that included the marsh as you

[3:39:08] Voice 8: know per the the current Charter and then those bylaws would need to be

[3:39:14] Voice 8: reviewed as requested. I mean, we would be doing referrals anyways, but certainly the

[3:39:20] Voice 8: Nature Trust and the RDN definitely want input on those bylaws, so that has a time impact.

[3:39:25] Voice 8: It's certainly the most lengthy option, and it could push the completion of this until

[3:39:32] Voice 8: after the current LTC's term, for sure. You could proceed no further with this and remove

[3:39:38] Voice 8: move it from the top priorities list altogether depending but the main thing

[3:39:42] Voice 8: is that the you know the rationale for the recommendations that you find on

[3:39:47] Voice 8: page one there and it is that you know the based on the discussions with the

[3:39:57] Voice 8: district and the nature trust we're feeling that it you know in order to

[3:40:04] Voice 8: of fully incorporate their concerns and come up with something that works for the marsh property

[3:40:10] Voice 8: that it could require considerable additional time and that time could you know be used to do other

[3:40:18] Voice 8: LTC work if the top priority project was was completed right by by amending the charter

[3:40:27] Voice 8: essentially and creating the zone rezoning the other two properties Burns Acres and the

[3:40:32] Voice 8: an elder cedar and at least there'd be a you know a significant step towards some of the

[3:40:39] Voice 8: objectives of the project um but just to be clear um you know in no way is staff suggesting that

[3:40:46] Voice 8: coats marsh is unworthy or unimportant or unworthy of further protection in the future it's just

[3:40:53] Voice 8: simply about speeding the ltc top priority project so any questions that you have at this time

[3:41:03] Voice 8: go ahead

[3:41:05] Trustee Rogers: case yeah

[3:41:06] Voice 1: yeah no i i have to concur with you on that on removing cool smart the issue of

[3:41:12] Voice 1: the tax implications uh that the nature trust and refers to constantly has been going on for years

[3:41:19] Voice 1: i mean

[3:41:20] Voice 1: i was at that one meeting with yourself and the other rdn and the nature trust representative

[3:41:25] Voice 1: and i've heard that for years and it's never been resolved and i don't know they were going to check

[3:41:31] Voice 1: it out but it's never been resolved the other issue of course is the rdn and nature trust see

[3:41:37] Voice 1: this as a more uh this park is more of 50 50 uh you know for preservation and community use and

[3:41:48] Voice 1: i think they have a concern that the bylaws would restrict them from the uh community use which is

[3:41:54] Voice 1: not within their mandate or their their their plans for that park so i i if you keep it in

[3:42:02] Voice 1: yeah it's going to go on forever you know i just that's the way my impression of it is that it's

[3:42:07] Voice 1: and it would be good to get it to get the parts done the the parks themselves are owned by the

[3:42:16] Voice 1: nature by the island trust conservancy i mean this uh in one respect is there's not the urgency

[3:42:22] Voice 1: because the owners are going to treat it

[3:42:27] Voice 1: the way it's being treated now.

[3:42:29] Voice 1: And whatever bylaw we establish

[3:42:32] Voice 1: or a particular zone will be consistent

[3:42:36] Voice 1: with what they're probably doing now.

[3:42:38] Voice 1: I don't see it changing much.

[3:42:40] Voice 1: So there's not the urgency.

[3:42:42] Voice 1: But I still, it would be good to have this zoning,

[3:42:49] Voice 1: this zone established.

[3:42:51] Voice 1: I mean, there's the potential down the road

[3:42:53] Voice 1: that there may be a new park coming you know that where it would be appropriate but the other thing

[3:43:01] Voice 1: I have to and this is something that I've been thinking about is that I agree with taking out

[3:43:09] Voice 1: the the Coats Marsh at this point in time but I wonder Coats Marsh and this zoning

[3:43:22] Voice 1: sorry this zoning is about tree protection you know it's about really about trying to preserve

[3:43:27] Voice 1: the biodiversity of the Island.

[3:43:30] Voice 1: And I just sometimes wonder whether we should look towards,

[3:43:34] Voice 1: and this I'm going off topic a bit here,

[3:43:36] Voice 1: but I just wanted to sort of raise it

[3:43:39] Voice 1: is going towards some sort of coastal Douglas

[3:43:42] Voice 1: for protection project, you know,

[3:43:45] Voice 1: and putting this aside, you know,

[3:43:48] Voice 1: changing it and putting it aside

[3:43:50] Voice 1: and doing and moving forward on that.

[3:43:52] Voice 1: I mean, that's something that's become a concern,

[3:43:55] Voice 1: or, you know, trust-wide about our ecology

[3:44:00] Voice 1: and the forestry, forest system.

[3:44:03] Voice 1: Anyway.

[3:44:05] Voice 1: Trustee Klover?

[3:44:06] Voice 1: Sorry.

[3:44:08] Trustee Colbourne: Yeah, thank you for that, Trustee Longer.

[3:44:10] Trustee Colbourne: That's helpful.

[3:44:11] Trustee Colbourne: Just before, I don't want to forget this,

[3:44:13] Trustee Colbourne: but in the current charter, in the purpose,

[3:44:19] Trustee Colbourne: third last word in the purpose,

[3:44:20] Trustee Colbourne: I think we've changed how we designate

[3:44:22] Trustee Colbourne: that particular project.

[3:44:23] Trustee Colbourne: so I'd hope that could be changed in this draft no matter what we do with it. I'm wondering about,

[3:44:30] Trustee Colbourne: I kind of get the Coates Marsh thing and we have to understand that the owner of any property

[3:44:36] Trustee Colbourne: that's going to be designated in this zone is going to want to voluntarily rezone it that way.

[3:44:43] Trustee Colbourne: We can't just go in and rezone things necessarily. So what are the incentives and the differences

[3:44:48] Trustee Colbourne: between applying an ecological protection zone

[3:44:52] Trustee Colbourne: and, say, going the Islands Trust Conservancy route

[3:44:54] Trustee Colbourne: and getting a NAPTEP exemption and that sort of thing?

[3:44:57] Trustee Colbourne: What are the incentives in this to get not just these two parcels,

[3:45:01] Trustee Colbourne: which are already protected, really,

[3:45:04] Trustee Colbourne: but also more land and forest and ecosystems,

[3:45:09] Trustee Colbourne: a stronger protection?

[3:45:13] Trustee Colbourne: Do you see what I'm asking?

[3:45:18] Trustee Rogers: Are you asking the planner that?

[3:45:20] Trustee Colbourne: Yes, I'm asking the planner that.

[3:45:21] Trustee Colbourne: like what what do you see as the differences between uh this type of zoning and say a

[3:45:26] Trustee Colbourne: nap tap approach through the conservancy uh

[3:45:31] Voice 8: yeah so through the chair i'm not actually entire i

[3:45:34] Voice 8: mean i understand the question in plain language but i don't really understand what like for this

[3:45:39] Voice 8: particular property the laptop i mean it's already protect it wasn't already uh part of the um like

[3:45:46] Voice 8: Like, since it's, so the, like the EcoGifts program has certain parameters around it, right, and certain things, certain management requirements and reporting requirements and so forth.

[3:45:58] Voice 8: So I guess I did, can you, can you pinpoint a little bit more what you mean by, like, there, are you suggesting putting some sort of, like the RDN and the Nature Trust own the property, right?

[3:46:13] Voice 3: Right.

[3:46:13] Voice 8: So they're unlikely. I mean, it's not for me to say, to speak for them, but I would hazard a guess.

[3:46:19] Voice 8: It's pretty unlikely that they'd be donated. Like how would the NAPTEP thing fit in or another type of covenant?

[3:46:27] Trustee Colbourne: Not just Coach Marks, but other entities. So if we're looking at this in terms of what impact can we have and what projects we do, especially at that last presentation,

[3:46:36] Trustee Colbourne: how likely is it that someone's going to choose this zone designation out of the list that they have when they're doing a rezoning project

[3:46:42] Trustee Colbourne: and choose ecological protection.

[3:46:44] Voice 8: Oh, I see.

[3:46:45] Voice 8: Well, it's within the LTC's purview to rezone property

[3:46:47] Voice 8: within their jurisdiction.

[3:46:49] Voice 8: So it's not that you have to have...

[3:46:51] Voice 8: So to answer the question,

[3:46:54] Voice 8: the property owner has to agree,

[3:46:55] Voice 8: that's not really entirely accurate.

[3:46:59] Voice 8: No.

[3:46:59] Trustee Colbourne: In this

[3:47:00] Voice 8: case,

[3:47:03] Voice 8: there would be political implications, I would suggest,

[3:47:07] Voice 8: but the LTC could just rezone the property.

[3:47:09] Voice 8: You

[3:47:10] Trustee Colbourne: could rezone the entire island if you could.

[3:47:11] Voice 8: Legally.

[3:47:13] Voice 8: But, you know, so, you know, there's that. And it's not so much I think that an applicant may choose to, but certainly I see sort of what the trustee is driving at in terms of what's the difference between protecting land, you know, or rezoning land that's enshrined sort of, so to speak, in zoning rather than entering into a covenant or so forth.

[3:47:41] Voice 8: And I think the idea there is that it's much more secure when there are zoning provisions and regulations versus, you know, a covenant which can be discharged, for example, in the future.

[3:47:52] Voice 8: Now, I'm not so familiar with the NAPTA program. It's not something I know a lot about, but we could answer that question.

[3:47:58] Voice 8: And certainly likely the senior planner here knows more as well about that.

[3:48:03] Voice 8: But really, I mean, that's, you know, that's the thing. Other than the trust conservancy, for example, actually owning the property.

[3:48:09] Voice 8: So, I mean, there are different levels there, you know, whether it's a donation and, you know, there's voluntary entering into protection of some kind, whether it's a covenant or a donation to the trust, I was just going to say trust fund.

[3:48:28] Voice 8: But, yeah, so, you know, there's those levels.

[3:48:30] Voice 8: Certainly zoning is rather the most secure in a way, considering that if some proponent wished to try and alter that zoning.

[3:48:38] Voice 8: I mean, I can't see but you know one could conceive of a scenario where somebody may try to do that

[3:48:43] Voice 8: I mean certainly the LTC it would come before the LTC and you know as a rezoning application and

[3:48:49] Voice 8: the likelihood of

[3:48:51] Voice 8: you know

[3:48:53] Voice 8: changing zoning from some kind of ecological protection zone that was obviously intended to

[3:48:59] Voice 8: To provide conservation for that parcel and then rezoning it to something, you know, essentially up zoning if you will is pretty you know

[3:49:11] Trustee Rogers: sorry ian i stopped let the planner turn her camera on so i expect she wants did you want

[3:49:16] Trustee Rogers: to address this as well

[3:49:17] Voice 13: no only only if there was additional questions but the ep zone that's

[3:49:22] Voice 13: being drafted isn't intended to be a mixed use residential ecological protection zone at all

[3:49:27] Voice 13: this is sort of an administrative zone to ensure

[3:49:31] Voice 13: that it's clear that this is not a part right

[3:49:34] Voice 13: for human

[3:49:35] Voice 13: recreation purposes first and foremost it's for ecological protection

[3:49:39] Voice 13: so

[3:49:40] Trustee Rogers: it it as i understand it it sort of does two things it creates the zone

[3:49:44] Trustee Rogers: and then it targets some specific areas with that zoning and um and i as i understand trustee

[3:49:54] Trustee Rogers: colburn's question he he's basically going well is it is it is this really the right way to go

[3:50:00] Trustee Rogers: out and protect the most? Is this the most efficient way for us to go out and protect

[3:50:04] Trustee Rogers: the ecosystems on Gabriola, or are there better ways to go about and do it?

[3:50:10] Trustee Rogers: To answer his question, I think there is no real incentive built into this for someone to

[3:50:18] Trustee Rogers: want to put their property into the zone. That's not what it's intended. It's intended for us to

[3:50:24] Trustee Rogers: um to say we think these particular areas are special and we're going to put special zoning

[3:50:30] Trustee Rogers: in place related to that i think the most probably correct me if i'm wrong but the most

[3:50:36] Trustee Rogers: probably the most the closest uh parallel would be to put a deep if we put a dp on a particular

[3:50:42] Trustee Rogers: a development permit area on an area and said we think this area is special and therefore you

[3:50:48] Trustee Rogers: we're going to put a development permit area around it and and if you're going to do something

[3:50:53] Trustee Rogers: in that area here, you'd have to meet certain criteria. It's not an exact parallel, but it's

[3:50:57] Trustee Rogers: probably closer than a NAFTA type of example, I'm guessing, but that's my view.

[3:51:03] Trustee Rogers: Thank

[3:51:03] Trustee Colbourne: you. That does paraphrase well what I was trying to put forth. To me, losing the component,

[3:51:10] Trustee Colbourne: because Coats March was several different pieces being consolidated, but the ecosystem was the

[3:51:14] Trustee Colbourne: same and so that was why this made sense to me um but yeah so that's that's that's a helpful

[3:51:22] Trustee Colbourne: component on that okay so

[3:51:25] Trustee Rogers: i'll just say sorry you have more questions or something else you'd

[3:51:27] Trustee Rogers: like to say trustee colvin no

[3:51:29] Trustee Colbourne: i'm

[3:51:30] Trustee Rogers: going to say this is really one of those scenarios where i'm

[3:51:33] Trustee Rogers: going to leave it to the local trustees to sort of give me direction on this i will just say um from

[3:51:38] Trustee Rogers: from the beginning of this program,

[3:51:40] Trustee Rogers: I thought Coats March was the main objective to protect.

[3:51:44] Trustee Rogers: And when I went back the last night

[3:51:46] Trustee Rogers: and read what little correspondence we had,

[3:51:49] Trustee Rogers: there was, you know, the people who have corresponded

[3:51:52] Trustee Rogers: on this other than adult didn't,

[3:51:54] Trustee Rogers: but the other correspondence was how special Coats March is.

[3:51:58] Trustee Rogers: I haven't seen it, so I am not familiar with it,

[3:52:02] Trustee Rogers: but I also understand the practicalities

[3:52:04] Trustee Rogers: that if we decide to pursue this and push forward,

[3:52:07] Trustee Rogers: and the RDN and it creates that political issue of what do we do we do we impose some zoning on

[3:52:16] Trustee Rogers: the regional district of Nanaimo who is our partner in so many other ways so and so that's

[3:52:23] Trustee Rogers: anyway so I understand it but I'll leave it to you guys how do you want to proceed

[3:52:26] Trustee Rogers: the

[3:52:31] Voice 1: one question I've got Dan is if you decide to zone something without the owner's permission

[3:52:39] Voice 1: mission if it's used if it's for public use only is there some potential for compensation

[3:52:46] Voice 1: requirement like if because it's zoned resource land right now so it's it's a you know it's a

[3:52:53] Voice 1: and i don't know if that comes into sorry it's

[3:52:56] Voice 1: zoned what right now a resource right

[3:52:59] Trustee Rogers: and

[3:53:00] Voice 1: it's being used as a park and it's uh but it's actually zoned as a resource

[3:53:05] Voice 1: worse

[3:53:05] Trustee Rogers: yeah i mean i mean that's a i mean a challenging question is to if you i mean is

[3:53:12] Trustee Rogers: this really a down zoning i suppose in a sense

[3:53:14] Trustee Rogers: it's partially a down zoning on the other hand

[3:53:16] Trustee Rogers: what's the financial loss to the rdn if if we change the zoning yeah from from that i'd be

[3:53:23] Trustee Rogers: hard pressed to say i think the planner this is just me speaking yeah no accurately

[3:53:28] Trustee Rogers: described

[3:53:29] Trustee Rogers: that there'd probably be political issues and it would prolong the problem the process would

[3:53:34] Trustee Rogers: would bring a whole lot more time to bear

[3:53:36] Trustee Rogers: into trying to make this work for them

[3:53:38] Trustee Rogers: because we would want to try and make it work

[3:53:40] Trustee Rogers: and therefore we could use those resources

[3:53:43] Trustee Rogers: for other purposes.

[3:53:45] Trustee Rogers: So that's really the

[3:53:46] Trustee Rogers: pitch that I hear

[3:53:47] Trustee Rogers: Planner Cox making on it.

[3:53:48] Voice 1: Yeah, but the other aspect that the Nature Trust

[3:53:51] Voice 1: keeps referring to the tax implications

[3:53:53] Voice 1: that it could jeopardize the tax break

[3:53:56] Voice 1: and that's been said for quite a few years.

[3:53:58] Voice 1: So that's why they were opposed to the density transfer,

[3:54:02] Voice 1: the density transfer to the density bank back in 2011, 12,

[3:54:08] Voice 1: they said that it would affect, you know,

[3:54:10] Voice 1: so it's just never been clarified or confirmed

[3:54:13] Voice 1: one way or the other, it's just their understanding.

[3:54:16] Voice 1: So the

[3:54:17] Trustee Rogers: recommendation from the planner is to amend

[3:54:20] Trustee Rogers: the project charter so that it only applies

[3:54:22] Trustee Rogers: to Burns Acres and Elder Cedar Nature Reserve.

[3:54:26] Trustee Rogers: or I mean, this may become a complicated process anyway,

[3:54:32] Trustee Rogers: because I have no idea whether there might be

[3:54:35] Trustee Rogers: First Nations issues in relation

[3:54:36] Trustee Rogers: to either of those properties and there may be,

[3:54:40] Trustee Rogers: and which hopefully they're positive,

[3:54:44] Trustee Rogers: but then anyway, to amend it,

[3:54:47] Trustee Rogers: to simply apply to those two and then proceed.

[3:54:51] Trustee Rogers: So I guess my question for you as trustees,

[3:54:56] Trustee Rogers: there's a series of recommended motions if you decide that that's the right way to proceed.

[3:55:02] Trustee Rogers: I

[3:55:05] Trustee Colbourne: think Planner Cox has a point to make there.

[3:55:08] Voice 8: Oh, sorry.

[3:55:08] Voice 8: Just two quick points.

[3:55:10] Voice 8: No, no, just for clarification, just for ease of decision-making.

[3:55:14] Voice 8: Staff has contacted the Trust Conservancy, and they're in support of whatever,

[3:55:20] Voice 8: obviously because one of the impetus for the zoning project, not for Coast March,

[3:55:24] Voice 8: but for the zone idea was to create some sort of trust-wide ecological zone at the beginning you

[3:55:29] Voice 8: know that the scope sort of didn't go there but at any rate trust conservancy would be in support

[3:55:34] Voice 8: but of course these bylaws would have to be referred to first nations and the chair is correct

[3:55:39] Voice 8: in that we don't know what would come back from that process and so these recommendations are

[3:55:44] Voice 8: based on you know if the ltc wants to continue in some form with the current project there is of

[3:55:50] Voice 8: of course, the alternative to, as Trustee Langrace, I think, mentioned to perhaps take

[3:55:56] Voice 8: it in and drop the project and do, you know, take ecosystem protection in a different direction

[3:56:03] Voice 8: on Gabriela at this time.

[3:56:08] Trustee Rogers: Trustee, do you, does anybody want to make any motions or decide how to proceed?

[3:56:15] Trustee Colbourne: I'd like to have more impact.

[3:56:17] Trustee Colbourne: These two, if it is going to be site specific and doesn't include Coats Marsh, I think we

[3:56:23] Trustee Colbourne: we can have a greater impact and, and, and Planner Cox is right.

[3:56:26] Trustee Colbourne: We kind of talked about this from a trust ride perspective and I had looked

[3:56:29] Trustee Colbourne: into some ecological zoning on Galliano for their for the Millard

[3:56:35] Trustee Colbourne: center and how they zone that. And there was some instructive things there.

[3:56:38] Trustee Colbourne: So there already is sort of some models out there within the trust about how

[3:56:40] Trustee Colbourne: to do this. So it's not like we're going out and saying, look,

[3:56:43] Trustee Colbourne: you can take this and use it. People can,

[3:56:45] Trustee Colbourne: but they're probably for acreages and land that's already protected to some

[3:56:49] Trustee Colbourne: extent. I,

[3:56:50] Trustee Colbourne: I'm going to follow what Trustee Longaire said and say that Coastal Douglas Fir should be a priority because it can apply to simply more plots, more lands and give homeowners and residents an opportunity to protect, restore forested tracks.

[3:57:11] Trustee Colbourne: Could have a much broader impact than a zone that sits in the OCP.

[3:57:16] Trustee Colbourne: This is something that I think we have to understand too, like the staff work that goes into this, this goes back down into the project list and when there is an OCP review, this is work that can be brought into that and we can pick it up again.

[3:57:30] Trustee Colbourne: So my preference with this is to, without Coats Mark Regional Park and consolidating those lots and rezoning in a cooperative manner with a partner, I think we thank the planner for the work and find another direction.

[3:57:48] Voice 1: Yeah, I have to agree with that. It's unfortunate, all that, Mark.

[3:57:56] Trustee Rogers: Can I ask a question of the RPM for a minute, if she's still around?

[3:57:59] Trustee Rogers: I know that one of the projects on your regional planning team, regional planning group, is Coastal Douglas Fir on Salt Spring.

[3:58:14] Trustee Rogers: Their project on Coastal Douglas, is it, do you think it's, that's a project that's amenable to sort of rolling Gabriola into, or take considerations of Gabriola into that project?

[3:58:29] Trustee Rogers: For sure.

[3:58:30] Trustee Rogers: so we could piggyback onto that if we decided to make that something that we wanted yeah okay

[3:58:39] Trustee Rogers: so that that and i again so okay so what i'm hearing is that the last night uh is that

[3:58:52] Trustee Rogers: you'd like to what's the what's the phraseology that's used at the bottom of the

[3:58:56] Trustee Rogers: in the current i think it was um proceed no further yeah i just

[3:59:08] Voice 11: want to take it off

[3:59:08] Voice 11: your top priorities list and

[3:59:12] Trustee Rogers: put it in our projects list project

[3:59:14] Trustee Rogers: in our parking lot yes

[3:59:17] Trustee Colbourne: motion would be that uh the gabriel island gabriel island local trust committee request staff to

[3:59:21] Trustee Colbourne: remove development of an ecological protection zone from the top priorities list and place it

[3:59:25] Trustee Colbourne: on the ltc projects list i i would like to yeah so second that thank you um yeah

[3:59:32] Trustee Rogers: so let's deal

[3:59:33] Trustee Rogers: with that you want to amend

[3:59:34] Trustee Rogers: that motion or no

[3:59:36] Trustee Colbourne: i was gonna i was gonna add like to actually provide

[3:59:38] Trustee Colbourne: to provide some direction to follow up with the Salt Spring approach.

[3:59:41] Trustee Colbourne: Okay,

[3:59:42] Trustee Rogers: so let's pass this motion and then why don't you make a separate one?

[3:59:45] Trustee Colbourne: Yeah, okay, so that's the motion.

[3:59:47] Trustee Rogers: So we've got a motion. I think it was made by Trustee Longaris

[3:59:49] Trustee Rogers: and seconded by Trustee Coburn. The reverse.

[3:59:54] Trustee Colbourne: Okay,

[3:59:55] Trustee Rogers: all in favor? Okay, so that's fine. So that's that. Now what did you

[4:00:00] Trustee Rogers: want to do trustee colvin um

[4:00:01] Trustee Colbourne: that the gabriel gabriel island local trust committee requests

[4:00:05] Trustee Colbourne: staff to um contact the seltz spring um office um and investigate the options for

[4:00:20] Trustee Colbourne: um adapting its coastal douglas fir project on gabriola for gabriela okay

[4:00:30] Trustee Rogers: i'm seeing the rpm

[4:00:32] Trustee Rogers: not her head and that works um and uh nadine did you get that motion i

[4:00:39] Voice 10: did salt spring office is

[4:00:41] Voice 10: that salt spring local

[4:00:44] Trustee Rogers: local trust

[4:00:46] Voice 10: that's

[4:00:47] Trustee Rogers: the yeah the salt spring

[4:00:48] Trustee Rogers: island trust office trust

[4:00:51] Trustee Rogers: okay so so just just for the purpose of those people i know that a couple people that had

[4:00:57] Trustee Rogers: had written us on the, I see Susan Yates there

[4:01:02] Trustee Rogers: and she's written us on the, is that,

[4:01:07] Trustee Rogers: just so you're clear that this is intended to,

[4:01:12] Trustee Rogers: seeing that this moment in any case

[4:01:14] Trustee Rogers: as a more proactive way to try and protect the ecosystem.

[4:01:19] Trustee Rogers: Anyway, got a motion.

[4:01:20] Trustee Rogers: Do we have a seconder for that motion?

[4:01:21] Trustee Rogers: Did you second it?

[4:01:23] Trustee Rogers: And as I said, there is a project on coastal Douglas fir

[4:01:29] Trustee Rogers: protection that's active on Salt Spring that's been picked up by the regional planning team and

[4:01:34] Trustee Rogers: that's why I asked the question for the RPM if we can roll into that project it may be something

[4:01:38] Trustee Rogers: that happens for us. Is there any further discussion? Go ahead.

[4:01:45] Voice 1: So what we've asked

[4:01:46] Voice 1: staff to do is just to take a look at at the possibility and then I'm presuming a report

[4:01:52] Voice 1: would come back and then from that we would then decide on on the specific project or the

[4:01:58] Voice 1: approach of the project and

[4:02:01] Trustee Rogers: i see the rpm nodding again yeah

[4:02:03] Voice 1: so that's

[4:02:05] Trustee Rogers: i think one of the things

[4:02:07] Trustee Rogers: that's probably happening is the the regional planning group still working out how it reports

[4:02:14] Trustee Rogers: back to individual ltcs and its projects but particularly ones that but i'm going to guess

[4:02:19] Trustee Rogers: they're going to figure that out.

[4:02:21] Voice 1: This might be an attractive one for the whole

[4:02:24] Voice 1: trust area. It might.

[4:02:27] Voice 1: The issue is everywhere. Okay, thank

[4:02:32] Trustee Rogers: you. All in favor?

[4:02:36] Trustee Rogers: Thanks very much for all the work and hopefully and it's now in our price so put the work we've

[4:02:40] Trustee Rogers: done so far and as you say at some point either this term or next term we can pick this up again.

[4:02:48] Trustee Rogers: in. So thanks, Planner. There's nothing further on that. But the next item on the agenda is the

[4:02:56] Trustee Rogers: sorry, I've got to find my agenda. But it was the I'm sure it was the housing options update.

[4:03:04] Voice 13: Right. So in less than 60 seconds, I'll just advise you, Trustee Colburn did a great job of

[4:03:09] Voice 13: prefacing some of what I was going to speak to is that there's currently a strong movement underway

[4:03:14] Voice 13: way for gabriel island residents and property owners to participate in a survey that the

[4:03:20] Voice 13: gabriel housing working group the volunteer arm of your project um that's been published their

[4:03:29] Voice 13: website's been published and so just to give you an update my involvement is primarily what this

[4:03:34] Voice 13: update is about is to support that group with the development of background information that's being

[4:03:40] Voice 13: included for their website and for each of their three topic areas that they're engaging the public

[4:03:46] Voice 13: on and providing some policy interpretation and review of any public facing documents so the

[4:03:53] Voice 13: survey notices in the paper things like that so I've been working about six hours a week on that

[4:03:59] Voice 13: and they've been working incredibly hard to get this launched and it's a pleasure to work with

[4:04:05] Voice 13: them they're very professional and super well spoken so when they submit things to me in writing

[4:04:12] Voice 13: it doesn't require much review and it's been fast paced so they have been madly getting this ready

[4:04:21] Voice 13: for launch and I encourage the local trustees to promote the survey and participation in that

[4:04:29] Voice 13: product because you will ultimately be getting the recommendations coming out of all this work

[4:04:33] Voice 13: and that was it for that.

[4:04:34] Voice 13: If you have any questions about my role,

[4:04:36] Voice 13: you can just email me separately.

[4:04:42] Trustee Rogers: Thanks very much for that.

[4:04:43] Trustee Rogers: And I want to reiterate something I've said before

[4:04:46] Trustee Rogers: is that other parts of the trust

[4:04:49] Trustee Rogers: are watching this project unfold.

[4:04:51] Trustee Rogers: And I think it was Vice Chair Patrick

[4:04:56] Trustee Rogers: who calls it on a regular basis inspirational.

[4:05:00] Trustee Rogers: So congratulations for that work to anybody who's listening.

[4:05:04] Trustee Rogers: Okay, thank you very much. We have no delegations. We have one piece of correspondence, which is related to the agricultural land and the cannabis production.

[4:05:20] Trustee Rogers: Does trustees want to do anything with that other than to put it on the file related to the cannabis production once we get to it?

[4:05:30] Voice 1: yeah the only uh the only comment i have is that they are concerned about the lot

[4:05:35] Voice 1: about alr land but we can't uh prohibit it from occurring

[4:05:44] Voice 1: we can limit it regulate it but not prohibit it

[4:05:48] Trustee Rogers: so i guess my question is do you want to

[4:05:51] Trustee Rogers: respond with that reply uh

[4:05:54] Trustee Colbourne: no i i did individually okay

[4:05:56] Trustee Rogers: okay so the so we'll we'll receive that

[4:05:59] Trustee Rogers: that letter and unless someone wants to do anything with it,

[4:06:02] Trustee Rogers: we'll just put it for receipt and put it on our file.

[4:06:06] Trustee Rogers: We have an 11.1, we have the Housing Advisory Planning

[4:06:10] Trustee Rogers: Commission Terms of Appointment for Decision.

[4:06:15] Trustee Rogers: And we have the recommendation and sorry,

[4:06:19] Trustee Rogers: I'm just trying to find it.

[4:06:20] Trustee Rogers: I think it came from RPM, oh, it comes from Sonia.

[4:06:26] Trustee Rogers: You have anything to add to your report

[4:06:27] Trustee Rogers: other than for us, the recommendation?

[4:06:30] Voice 13: No, as written, thank you.

[4:06:32] Trustee Rogers: Okay, does anybody have any questions for the planner?

[4:06:34] Trustee Rogers: Or if not, can we make the motions?

[4:06:36] Trustee Colbourne: Yeah, I'll make the motion and thank,

[4:06:39] Trustee Colbourne: yeah, amazing work this group is doing.

[4:06:42] Trustee Colbourne: And thank you, Sonia, for the leadership

[4:06:43] Trustee Colbourne: and the project management.

[4:06:44] Trustee Colbourne: It has been inspirational to see it from this side as well.

[4:06:47] Trustee Colbourne: So I moved that the Gabriel Island Local Trust Committee

[4:06:50] Trustee Colbourne: request staff to A, send letters to members

[4:06:52] Trustee Colbourne: of the Gabriel Ahab C, whose terms will expire

[4:06:56] Trustee Colbourne: on April 11th, 2021, thanking them for their participation and inviting their expressions

[4:07:00] Trustee Colbourne: of interest for reappointment for another two-year term, and B, advertise for public

[4:07:04] Trustee Colbourne: expressions of interest for new members to the Gabriola Housing Advisory Planning Commission.

[4:07:09] Trustee Rogers: Is there a seconder? Any discussion from either of you? No? Okay. All in favor? That passes

[4:07:16] Trustee Rogers: unanimously. Again, thanks for the great work. 11.2 is the draft Gabriola build-out map,

[4:07:24] Trustee Rogers: map verbal update and demonstration so i

[4:07:28] Trustee Rogers: wanted to do

[4:07:28] Voice 13: a time check correct on where you're at with

[4:07:32] Voice 13: the agenda and how much time you wanted on this because there's no decision to be made by the

[4:07:36] Voice 13: local trust committee pertaining to this it's really an opportunity for you to see the layers

[4:07:41] Voice 13: that we've compiled so far and the formatting for this build out map how long

[4:07:45] Trustee Rogers: will it take you

[4:07:46] Trustee Rogers: i

[4:07:47] Voice 13: can i can just show it to you very quickly in less than five minutes and and we can just move

[4:07:51] Voice 13: on from there alternately i can also just send you the links individually so that you can look

[4:07:56] Voice 13: at it and ask me questions because there's no decision for you today okay

[4:08:01] Trustee Rogers: well we're on it

[4:08:02] Trustee Rogers: we're all we're near the end of the agenda so it's up to the trustees how they'd like what they would

[4:08:06] Trustee Rogers: like i'd

[4:08:07] Trustee Colbourne: love to see a public demonstration and and yeah that'd

[4:08:10] Trustee Rogers: be great yeah okay

[4:08:13] Voice 13: so it is it is

[4:08:14] Voice 13: not public it is still internal because we haven't vetted some of the analysis so i just want to make

[4:08:20] Voice 13: sure that's clear to the public that this isn't something that they can go play with yet so i'll

[4:08:24] Voice 13: just quickly show you the current do i need to show you the current build out map for those of you

[4:08:32] Voice 13: just to remind you what it looks like

[4:08:39] Voice 13: okay so this is the map i'm just pulling it up now can you see that that's the 2010 build out

[4:08:50] Voice 13: map that's posted to your Gabriela website that's what's been available for many many years

[4:08:59] Voice 13: so I'll just pull up what this new map looks like and it isn't a static map which is super exciting

[4:09:15] Voice 13: so we've been working with the GIS team to actually incorporate these layers right into the public

[4:09:20] Voice 13: tapas port you know that portal that we use for mapping so the public will be able to access this

[4:09:28] Voice 13: map through tapas and just click on all these layers that are specific to whatever you decide

[4:09:33] Voice 13: to call it. Build out map raises the hairs in the back of my neck sometimes. So we might just

[4:09:39] Voice 13: have a different nomenclature that we encourage you to accept when it's time to review this. I'm

[4:09:45] Voice 13: just going to turn off my video so that it's not distracting me. Okay, so this is the base map

[4:09:51] Voice 13: for Gabriola that we've created the layers from. And I'm just going to click through some of these

[4:09:56] Voice 13: layers very briefly to make sure that you understand how this is going to work. I'm

[4:10:02] Voice 13: going to zoom into one area specifically though so that it's not overwhelming.

[4:10:08] Voice 13: And the colors that you're seeing now are simply indicating the Coastal Douglas for

[4:10:14] Voice 13: age ranges for the forest itself. So the very light green or the young

[4:10:20] Voice 13: um forest the intermediate green shading and i'm sorry if there's any shade blindness this

[4:10:29] Voice 13: won't help you at all but anyway there's three classes of age young mature and old and this is

[4:10:36] Voice 13: for reference sake this green here that i'm pointing to is the sort of the elder cedar

[4:10:41] Voice 13: nature reserve so some of that remnant older growth and for the layers that we've looked at

[4:10:48] Voice 13: including, I'm going to start with sort of the more ecological things, are things

[4:10:53] Voice 13: like slopes and very thin shoreline soils. So those are shown in these hot

[4:11:00] Voice 13: pinker colors. Aquifer vulnerability is shown in these gradients, the orange

[4:11:07] Voice 13: being the most vulnerable areas of the island for saltwater intrusion. I'll take

[4:11:14] Voice 13: some of them off. We can do zoning which is less interesting. The building

[4:11:18] Voice 13: footprints, so that's actually the built environment and the density of the built

[4:11:23] Voice 13: environment. Some protected areas, so you can see elder cedar and purple shows up.

[4:11:30] Voice 13: The agricultural land reserve, subdivision potential is interesting, but let me just

[4:11:38] Voice 13: skip first to the CAD. So there's the lovely grid of titled properties that we apply over

[4:11:46] Voice 13: our natural landscape and then we can click on subdivision potential and then the numbers show

[4:11:54] Voice 13: up on those portions of parcels or those parcels sorry that actually have latent subdivision

[4:12:00] Voice 13: potential remaining that's part of the zoning provisions and then vacant lots we can highlight

[4:12:08] Voice 13: in a different shading color to show those lots which have not been assessed by a BC assessment

[4:12:13] Voice 13: assessment as having a principal residence on them. So that'll give you a sense of

[4:12:21] Voice 13: sort of what we started with. That's what we wanted to share with you is that we're looking

[4:12:25] Voice 13: at a non-static option for this information to be displayed. You can definitely print maps with

[4:12:33] Voice 13: thematic, you know, whatever communication tool that you want to use. You can print just those

[4:12:41] Voice 13: layers. But ideally, we're headed towards making sure that it's sort of like a mini GIS system and

[4:12:47] Voice 13: it's built into the current platform that we already use. So if there's any questions about

[4:12:52] Voice 13: that or comments, you can send them to me individually. In terms of analysis, we can do

[4:12:56] Voice 13: that and make sure it's ready so that when it is publicly launched, that we have a summary document

[4:13:01] Voice 13: that sort of gets the main takeaways. So of course, everybody wants to know how many vacant lots

[4:13:07] Voice 13: are on the island, what's left that hasn't been developed. So we pulled that number off for you

[4:13:12] Voice 13: so that we could share it today, because I know Derek from the Sounders listening.

[4:13:17] Voice 13: Right now we've got 490 for Gabriela Island.

[4:13:21] Voice 13: That's just our rough analysis today.

[4:13:25] Voice 13: I have 50 lots in the process of being approved for subdivision on my desk alone of those 490.

[4:13:36] Voice 13: So that gives you an idea of what we're working with.

[4:13:38] Voice 13: Feel free to contact me with questions or suggestions or things like that that you would really like to see teased out as we continue to work on it internally.

[4:13:48] Voice 13: not only but at least you know we are working on it and we're pretty excited by it we think it's

[4:13:53] Voice 13: it's going to be much better than a map so

[4:13:57] Voice 1: so we'll have access to it at some point or or could

[4:14:01] Voice 1: we get a link i'd like

[4:14:02] Voice 13: yeah for for internal use only so

[4:14:05] Voice 1: that would be

[4:14:06] Voice 13: the caveat is that it can't

[4:14:07] Voice 13: be shared yet because we haven't uh closely checked all the data but just to play with and

[4:14:13] Voice 13: then I would encourage your your inputs for sure

[4:14:16] Voice 1: okay good thank you yeah

[4:14:19] Trustee Colbourne: I'm not sure trustee

[4:14:19] Trustee Colbourne: Langeris will sleep until he sees that link that's very useful I was once in the works in

[4:14:27] Trustee Colbourne: the provincial government communications and had a day where I went to four different ministries

[4:14:29] Trustee Colbourne: and looked at map projects and we just asked finally asked like can't you just layer these

[4:14:33] Trustee Colbourne: all together as one map so I'm glad to see this approach being taken that's very helpful and

[4:14:38] Trustee Colbourne: that's great work to see and

[4:14:40] Trustee Rogers: it's i'm going to tell you something that might that might

[4:14:44] Trustee Rogers: shut you back a bit but but this is going to be very useful information because

[4:14:49] Trustee Rogers: one of the other things i learned that somewhere i'm trying to remember what meeting i was at

[4:14:56] Trustee Rogers: is that on the in the salt spring housing project they had a consultant who did the math and figured

[4:15:04] Trustee Rogers: it out that um gabriel uh is actually 25 percent um higher in terms of density than salt spring

[4:15:13] Trustee Rogers: island when you take into account the number of people and the area this is the size of the island

[4:15:21] Trustee Rogers: and i said i don't and i actually said i don't believe it i think i think he's done his math

[4:15:25] Trustee Rogers: wrong but then

[4:15:26] Voice 3: i went then i went then

[4:15:28] Trustee Rogers: i went and did the math and you just take the area of the

[4:15:32] Trustee Rogers: the island the number of people that live there and there's 4 000 plus on gabriola there's 10

[4:15:38] Trustee Rogers: and 11 000 solo ads from salt spring but salt spring is actually um about uh three and a half

[4:15:45] Trustee Rogers: times the size of gabriel and so that surprised me it very much surprised me and so i now it gave

[4:15:53] Trustee Rogers: me a real understanding so understanding what's you know what the dildo map or the the vacant

[4:15:59] Trustee Rogers: law it's very important to understand how the development is going to impact one

[4:16:04] Voice 13: more last

[4:16:05] Voice 13: comment through the chair if i made the gabriel housing working group will also be interested in

[4:16:12] Voice 13: some of this data before it's publicly released what i'm hoping to do is advance some analysis

[4:16:16] Voice 13: for their purposes for community engagement and some possible static maps that we've checked which

[4:16:22] Voice 13: would be in advance of your approvals because we don't necessarily want to wait till march

[4:16:25] Voice 13: to to have that part that you know released to the public so the public launching of this you'll

[4:16:33] Voice 13: have final say on of course but i would hope that you would trust us to work with that group and

[4:16:39] Voice 13: provide them with whatever supportive materials data mapping that they require in order to conduct

[4:16:44] Voice 13: their engagement with the community some of these maps will be very engaging to say the least i've

[4:16:50] Voice 13: had a lot of fun with them too so thanks for your patience thank

[4:16:55] Trustee Rogers: you very much yeah thank you

[4:16:57] Trustee Rogers: Colbert was there something else

[4:16:58] Trustee Colbourne: no no no that's it's it does get the mind ticking along too it's

[4:17:03] Trustee Colbourne: about other potential outcomes for this from from zoning points of view and you know yeah it's all

[4:17:09] Trustee Colbourne: fascinating stuff okay

[4:17:11] Trustee Rogers: thank you for that um we'll move on to 11.3 uh procedures for discussing and

[4:17:18] Trustee Rogers: recording motions and minutes for discussion i think we moved this from an earlier agenda is

[4:17:22] Trustee Rogers: that still a live issue given we've decided to uh no

[4:17:25] Voice 1: i i don't think it's live it it came out of

[4:17:28] Voice 1: with the the non-recording right

[4:17:31] Trustee Rogers: and i think we have we sorry go ahead oh

[4:17:34] Voice 1: i just to say i think

[4:17:35] Voice 1: it's i think it's more or less cleared up now for me it's just it's just uh our process you know

[4:17:42] Voice 1: what i described previously in the last trust meeting the reasons why you don't second and i

[4:17:46] Voice 1: I don't think we were in a position to say,

[4:17:49] Voice 1: we're not going to not second.

[4:17:51] Voice 1: I think that's a right that every trustee has,

[4:17:55] Voice 1: you know, in according to Robert's rules,

[4:17:58] Voice 1: you know, we had talked about, you know,

[4:18:00] Voice 1: maybe we'll agree to not second.

[4:18:03] Voice 1: And to me, it's just a matter of,

[4:18:05] Voice 1: if there's a discussion preceding

[4:18:09] Voice 1: and the motion is put forward,

[4:18:10] Voice 1: then it just gets voted on

[4:18:13] Voice 1: because it reflects the discussion.

[4:18:15] Voice 1: so anyway thank you for

[4:18:17] Trustee Rogers: that um let's move on to reports uh climate change action update uh just

[4:18:23] Trustee Rogers: a one one last one more piece of information i keep thinking of things uh the trust programs

[4:18:29] Trustee Rogers: committee is rolling out sometime and i haven't seen any details around it yet uh a new sort of

[4:18:36] Trustee Rogers: climate change from a first nations perspective a series of education processes sometime in the

[4:18:43] Trustee Rogers: next couple of months so that watch for that uh like we had our eel grass and our um i forget what

[4:18:50] Trustee Rogers: the other ones were now i'm sorry oh yeah rainwater harvesting and there was a third one um anyway

[4:18:55] Trustee Rogers: it's going to be coming from an indigenous point of view uh uh in sometime in the new year anybody

[4:19:02] Trustee Rogers: else have anything they want to say about climate change action i'm saying no

[4:19:07] Trustee Colbourne: no okay

[4:19:09] Trustee Rogers: uh first

[4:19:10] Trustee Rogers: nations relationship building we've talked about that a little bit is there anything else you'd

[4:19:13] Trustee Rogers: like to say about that no

[4:19:15] Voice 4: uh

[4:19:17] Trustee Rogers: there's a conservancy report uh which i commend to everyone i quite like

[4:19:24] Trustee Rogers: the new format that they have in terms of identifying their goals and their specific

[4:19:29] Trustee Rogers: actions specific areas um unless there's a question about that we'll go to the application

[4:19:36] Trustee Rogers: report are there any questions for the planner regarding any of the applications that are

[4:19:39] Trustee Rogers: outstanding i'm not seeing anything no uh we have an expense report which um is consistent with

[4:19:50] Trustee Rogers: what's going on across the trust that obviously local trustee expenses are far way down and um

[4:19:58] Trustee Rogers: we're trying to use some of those savings for other things

[4:20:01] Trustee Rogers: from the

[4:20:02] Trustee Colbourne: start we haven't had any at all so just just for the record those other ltcs are spend

[4:20:07] Trustee Colbourne: and threats i

[4:20:09] Trustee Rogers: will say that the gambier local trust committee usually has expenses because

[4:20:15] Trustee Rogers: we usually travel to our meetings um we almost never meet on our islands uh so it's just an

[4:20:21] Trustee Rogers: odd dynamic but anyway um anything else related to that no no uh we have the standing resolutions

[4:20:32] Trustee Rogers: resolutions um uh i saw in a last meeting and i think it's i think it's to be completed i think

[4:20:39] Trustee Rogers: it's on the follow-up action list that that we have the the standard letter to go out to the

[4:20:44] Trustee Rogers: local first nations and i think it's just simply yet to be completed yeah anything else related

[4:20:50] Trustee Rogers: to standing resolutions or standing policies no

[4:20:53] Voice 3: anything

[4:20:54] Trustee Rogers: about the local trust committee

[4:20:56] Trustee Rogers: any web page, any of you want to raise.

[4:21:01] Trustee Rogers: We now have, we're now at the top priorities.

[4:21:05] Trustee Rogers: We've now removed the number two

[4:21:08] Trustee Rogers: from the development and ecological protection zone

[4:21:11] Trustee Rogers: from the top priorities.

[4:21:14] Trustee Rogers: So we're there now are only two on the list.

[4:21:20] Trustee Rogers: I guess we could wait and see what happens

[4:21:22] Trustee Rogers: with referral to Salt Spring,

[4:21:24] Trustee Rogers: but how is there rpm cower are you um encouraging us to put another one on the list no

[4:21:34] Trustee Rogers: i mean we did move we did move the cannabis one off the list while we did the active

[4:21:42] Trustee Rogers: transportation grad it's it's well on the way to completion i mean maybe um but it's had a lot of

[4:21:49] Trustee Rogers: work on it as you said but that'd be an option to put it back on the top priority list we have

[4:21:55] Trustee Rogers: a report from the apc i think they they actually the apc went back and had a and finished their

[4:22:00] Trustee Rogers: their meetings i believe yeah yeah even after we moved it off the list and that that's fine i think

[4:22:05] Trustee Rogers: that was an appropriate thing to do um so we have their their report or at least we will have their

[4:22:11] Trustee Rogers: report i wondered that's an option would you recommend that you

[4:22:16] Voice 11: know from a from the perspective

[4:22:18] Voice 11: of momentum i would you know there's um we and we could get it done before the end of the term for

[4:22:25] Voice 11: sure um but there was some really good conversation that came out of that those apc meetings that i

[4:22:31] Voice 11: think would be good to consider um yeah yeah so

[4:22:35] Voice 1: i are thinking that if we put the uh cannabis back

[4:22:40] Voice 1: in and then uh and then the question is the coastal douglas fir would that then be slotted

[4:22:47] Voice 1: in when the ubcm is complete which is what till uh four months right so it'd be april

[4:22:57] Voice 11: And that one, I'm not sure on, um, I'm a, so, yeah, I mean, that's been one of my question

[4:23:03] Voice 11: marks is, um, if you get the transportation grant, then are you taking up a project to

[4:23:11] Voice 11: implement that, the grant and how long would that take?

[4:23:16] Voice 11: And I don't really have a sense of that.

[4:23:18] Trustee Colbourne: It's structured as sort of project management, right?

[4:23:20] Trustee Colbourne: It'd be a consultant who does it, but it would still take some staff time to set the

[4:23:23] Trustee Colbourne: table for it

[4:23:23] Trustee Colbourne: and then, and then to do, um, you know, um, but it's not, there is,

[4:23:28] Trustee Colbourne: In the draft budget presented to UBCM, it's an in-kind donation of staff time on behalf of the

[4:23:34] Trustee Colbourne: trust to manage the project, but not deliver it. So whether or not that has to be at a priority

[4:23:38] Trustee Colbourne: project or whether it can be on the projects list, that to me is semantics, but it also comes down to

[4:23:44] Trustee Colbourne: your workflow in the office.

[4:23:45] Voice 11: Right. I think we could manage that. I think we could manage having

[4:23:51] Voice 11: it on the priority list. And if CDF becomes something you want to take on, you could have

[4:23:56] Voice 11: a fourth top priority on there if you want to do that

[4:23:59] Trustee Rogers: well my my my theory of the cdf is it becomes

[4:24:03] Trustee Rogers: it doesn't have to be on our property list because it comes from the regional planning teams uh work

[4:24:10] Trustee Rogers: it's

[4:24:10] Voice 11: yeah it's

[4:24:13] Trustee Rogers: true i mean i'm also conscious that both of if we put the cannabis on and the

[4:24:17] Trustee Rogers: act of transportation i mean we all agree i'm sure that the housing options is going to be there

[4:24:22] Trustee Rogers: for the rest of this term um uh it's just designed that way and and but those two are sort of time

[4:24:30] Trustee Rogers: limited and we can create some space for or something else if we need to anyway that's just

[4:24:35] Trustee Rogers: my thoughts but would you like to see would you like to you have a potential space there right

[4:24:40] Trustee Rogers: now would you like canada's project or something else or leave it

[4:24:44] Voice 1: the cannabis project do you have

[4:24:48] Voice 1: any sense of a timeline for that well

[4:24:51] Voice 11: you you are at second reading already um however the apc

[4:24:57] Voice 11: comments are such that i think there are some amendments to consider that might be significant

[4:25:04] Voice 11: um so it depends on how much of that you want to consider i

[4:25:10] Voice 1: we've gone so far down and so long

[4:25:14] Voice 1: and i know that salt spring is tagging along and i i understand that denman is also dealing with

[4:25:22] Voice 1: it potentially they have

[4:25:24] Voice 11: it on their list yeah

[4:25:26] Voice 1: maybe we should move forward put cannabis in

[4:25:30] Voice 1: place of the eco ecological protection zone and then my hope is then it's subsequent to that that

[4:25:38] Voice 1: that we can maybe drop UBCM if it's not necessary.

[4:25:43] Voice 1: It's a project and put the coastal Douglas fir in there

[4:25:47] Voice 1: based on the reports that we get from you.

[4:25:52] Voice 1: That's sort of my direction.

[4:25:55] Trustee Rogers: I'm actually not seeing the cannabis project

[4:25:57] Trustee Rogers: on the projects list.

[4:25:59] Trustee Rogers: Maybe it just got missed when we took it off

[4:26:01] Trustee Rogers: the top priority list, but I know we moved it to the project.

[4:26:04] Voice 1: Yeah, we did move it.

[4:26:06] Voice 1: Maybe it's not showing

[4:26:07] Trustee Rogers: up there.

[4:26:09] Trustee Rogers: there. All

[4:26:09] Voice 1: right.

[4:26:10] Trustee Rogers: Unless I'm, I'm tired and I can't see it.

[4:26:14] Voice 1: No, no,

[4:26:19] Trustee Colbourne: it's not there unless it's no, no,

[4:26:21] Trustee Rogers: I think it's just administrate.

[4:26:23] Trustee Rogers: I know it's supposed to be there. So, so okay.

[4:26:27] Trustee Rogers: Is that a motion trustee Longares to move the cannabis production of

[4:26:33] Trustee Rogers: whatever it's called cannabis production to the top priority list? Yeah.

[4:26:37] Trustee Rogers: Trustee Colbert.

[4:26:39] Trustee Colbourne: I'll second the motion.

[4:26:40] Trustee Colbourne: um okay but i may not yeah you

[4:26:47] Trustee Rogers: may not vote in favor yeah

[4:26:48] Trustee Colbourne: i may not i'm i'm i'm yeah but i

[4:26:52] Trustee Colbourne: i'm not a big fan of the the project or um in terms of impact in terms of how it's going to

[4:26:59] Trustee Colbourne: actually affect things it's um yeah but that's i still maybe i have to work through the process

[4:27:04] Trustee Colbourne: more and come to a greater understanding of how it'll actually um play out because i just don't

[4:27:10] Trustee Colbourne: see it there's already these operations so there's already it already takes place it already

[4:27:18] Trustee Colbourne: i don't know i i'm i'm one of the apc members sort of summarize my opinion on it but

[4:27:22] Trustee Colbourne: it's difficult to share opinions on projects at this stage right it's not a priority project for

[4:27:29] Trustee Colbourne: me i think that's what i can say okay

[4:27:35] Trustee Rogers: well the way i would take that comment is even if we put

[4:27:39] Trustee Rogers: it on the list and it comes back to us in march um we could do what we do with coastal with the

[4:27:45] Trustee Rogers: other project and shelved it um yeah um yeah i mean i i mean my i'm such a pragmatist i just

[4:27:54] Trustee Rogers: sort of sort of figure we put all this energy into it let's just let's just finish it and get

[4:27:58] Trustee Rogers: off get on with something that i agree with you might have more impact on me yeah on the

[4:28:03] Trustee Rogers: environment and the community etc etc so but that's me and so there's a motion that's been

[4:28:10] Trustee Rogers: second it uh let's just uh yeah is there any further discussion related to the motions

[4:28:15] Trustee Rogers: just

[4:28:16] Voice 1: wanted to say that if we don't put cannabis in and we're just sitting with two projects right

[4:28:22] Voice 1: yeah

[4:28:23] Trustee Colbourne: this would allow

[4:28:24] Voice 1: some time for it to move forward a bit and

[4:28:27] Trustee Colbourne: i do want to respect the work

[4:28:28] Trustee Colbourne: that's been done in the um i think my understanding of it has to evolve as well maybe um so i'm i'm

[4:28:34] Trustee Colbourne: I'm willing to, I'm open to that,

[4:28:38] Trustee Colbourne: but I still may vote against it.

[4:28:41] Trustee Rogers: Okay.

[4:28:42] Trustee Rogers: So I'm going to, is there anything further, Trustee Langer?

[4:28:46] Trustee Rogers: I'm going to call the vote.

[4:28:47] Trustee Rogers: All in favor?

[4:28:50] Trustee Rogers: Are you opposed or just abstaining, Trustee Langer?

[4:28:52] Trustee Colbourne: I'll be opposed.

[4:28:53] Trustee Rogers: Okay.

[4:28:54] Trustee Rogers: So can you record Mr., sorry, Trustee Culver,

[4:28:58] Trustee Rogers: opposed that we're going to move that back on the top first.

[4:29:02] Trustee Rogers: So there you go.

[4:29:04] Trustee Rogers: So you can bring it back to us when you can,

[4:29:06] Trustee Rogers: trust rpm car i know this is your uh project so uh then we're is there something else uh

[4:29:13] Trustee Rogers: is that

[4:29:15] Voice 13: a number two project or number three i

[4:29:17] Trustee Rogers: i don't treat them as being in order in order but

[4:29:20] Trustee Rogers: um i treat them as just there's three top priority projects um i'll

[4:29:25] Voice 4: just wing it

[4:29:26] Voice 4: i

[4:29:27] Trustee Rogers: mean that's me maybe people see i know some people see them as they're in order of priority

[4:29:33] Trustee Rogers: but i i don't but that's just me okay

[4:29:37] Voice 1: i say third

[4:29:38] Trustee Rogers: i i i turn to the other trustees if they see them

[4:29:42] Trustee Rogers: and they want it as the number two then or i i don't know i'll surprise you

[4:29:49] Voice 1: i didn't see it as a priority at all just that number two was going out so i saw

[4:29:54] Voice 1: cannabis going into that slot yeah okay good

[4:29:58] Voice 1: Good.

[4:30:05] Trustee Rogers: I want to see how many people are still here, there's five, I think three of whom are staff,

[4:30:16] Trustee Rogers: two of whom are staff, two of whom are former trustees, nice to see you both, and one of

[4:30:24] Trustee Rogers: whom is the reporter.

[4:30:27] Trustee Rogers: So thank you very much.

[4:30:28] Trustee Rogers: Our next meeting is March the 4th at 10.30 a.m.

[4:30:32] Trustee Rogers: Russ Gies, is there anything further that you wish to say?

[4:30:36] Voice 1: No, just that the meeting length was better than usual.

[4:30:40] Voice 1: It didn't seem as long.

[4:30:44] Trustee Colbourne: Yeah, the ibuprofen definitely helped.

[4:30:48] Trustee Rogers: I'm sorry about your – I mean, I'm having a bit of a knee problem

[4:30:51] Trustee Rogers: with my own self right now, but it doesn't sound as bad as yours.

[4:30:55] Trustee Colbourne: No,

[4:30:56] Trustee Rogers: it's – yeah.

[4:30:57] Trustee Rogers: Get better soon.

[4:30:58] Trustee Rogers: Thank you.

[4:30:59] Trustee Rogers: you

[4:30:59] Voice 1: anyway thanks to staff for all the work yeah

[4:31:02] Trustee Rogers: thanks thanks nadine thanks will uh thank you to

[4:31:06] Trustee Rogers: everyone stuck with us and uh we'll see you on march uh the 4th enjoy february which i'm doing

[4:31:15] Trustee Rogers: the dry february uh challenge there's a fundraiser through ant society so

[4:31:21] Voice 3: maybe

[4:31:22] Trustee Rogers: a little shaky but

[4:31:23] Trustee Rogers: i might get back here

[4:31:24] Voice 3: good luck bye

[4:31:27] Trustee Rogers: everybody thank you bye bye thanks very much thanks