Islands Trust Conservancy Board community information meeting, January 26, 2021

[0:00:00] Trustee Stamford: and I am the chair of the Islands Trust Conservancy. Today I'm joined by our vice

[0:00:06] Trustee Stamford: chair Sue Ellen Fast who is the Bowen Island trustee as well as municipal counselor. Doug

[0:00:13] Trustee Stamford: Fenton is elected to Thetis Island as a trustee and we have appointees. Currently we have Linda

[0:00:21] Trustee Stamford: Adams is on the line and hopefully Don Clark will be able to to meet with us later. This meeting is

[0:00:29] Trustee Stamford: being conducted electronically and the regular portion of the meeting is open to the public to

[0:00:34] Trustee Stamford: attend as witnesses. I'm just going to pause and make sure I'm clear. There's no delay in my okay

[0:00:41] Trustee Stamford: good thanks Carla. Although we will contemplate having a town hall as a standing item in future

[0:00:47] Trustee Stamford: meetings we do not currently have a public town hall today. Attendees are welcome to send any

[0:00:53] Trustee Stamford: questions or comments by email to our staff whose contact information is available on our website

[0:00:59] Trustee Stamford: at islandstrustconservancy.ca all in one word. So the staff members joining us today

[0:01:07] Trustee Stamford: is Kate Emmings is our Island's Trust Conservancy Manager.

[0:01:13] Trustee Stamford: Nuala Murphy is our Property Management Specialist. Carla Funk is our Acting Fundraising

[0:01:21] Trustee Stamford: Specialist. Can you wave, wave, grin, do something? Yay! Catherine Martel is our Acting Ecosystems

[0:01:28] Trustee Stamford: Protection Specialist. Erin Coulson is our Acting Communications Specialist.

[0:01:38] Trustee Stamford: Coralyn Strachan is our Administrative Assistant and Minute Taker. And Mark VanBakel

[0:01:46] Trustee Stamford: will provide information system support as required. This meeting is an official form of

[0:01:52] Trustee Stamford: the Islands Trust Conservancy to make decisions about land management and securement as well as

[0:01:57] Trustee Stamford: conservation planning related outreach, fundraising and communications.

[0:02:03] Trustee Stamford: Before we begin, I'd like to remind board members and participants to

[0:02:07] Trustee Stamford: mute yourself when not speaking to reduce background noise. Use your digital hand. I

[0:02:15] Trustee Stamford: I think there's there's not enough of us to really worry about that so I think in this case we can

[0:02:22] Trustee Stamford: just raise our hands I think that'll work just as fine and turn off your mic and camera when you're

[0:02:27] Trustee Stamford: leaving for breaks. So before we start our our meeting officially we've got an election so I'm

[0:02:36] Trustee Stamford: going to transfer chairing of this meeting temporarily over to Kate Emmings. Thank you Kate.

[0:02:45] Manager Emmings: Good morning, everyone. I'm happy to be here in the manager role to take this little moment of

[0:02:52] Manager Emmings: control over from Chair Stanford. So every year, at the beginning of the year, under our current

[0:02:59] Manager Emmings: policies, board policies, the ITC board is required to go through an election process for

[0:03:06] Manager Emmings: its chair and its co-chair. And I get to preside over that election process. So I am going to

[0:03:14] Manager Emmings: Basically, the way it works is that I need to call for nominations from the floor and the nominees need to be nominated by a board member that isn't themselves.

[0:03:24] Manager Emmings: And that needs to be seconded by another board member that isn't themselves.

[0:03:27] Manager Emmings: And then if we have lots of enthusiasm, we will run an election.

[0:03:34] Manager Emmings: So the first position that we typically do is the election of chair.

[0:03:39] Manager Emmings: chair. So I would like to, I will call for nominations three times and we'll see what we

[0:03:47] Manager Emmings: have come forward. So first of all, I'd like to call for nominations for the position of chair

[0:03:53] Manager Emmings: from the floor. Acknowledging Trustee Adams with her hand up. I nominate Trustee Kate Louise

[0:04:05] Voice 9: Stamford.

[0:04:06] Manager Emmings: Okay do we have a seconder for that nomination? Second. So I want to recognize

[0:04:13] Manager Emmings: Trustee Fast. Now I need to just ask Trustee Stamford if she's willing to

[0:04:21] Manager Emmings: put her name forward as chair.

[0:04:23] Trustee Stamford: Yes I am.

[0:04:25] Manager Emmings: Okay all right so I'm now going to call for

[0:04:28] Manager Emmings: nominations two more times. Are there any further nominations for chair?

[0:04:33] Manager Emmings: Chair. Are there any further nominations for Chair? Okay. Hearing none, I'd like to acknowledge

[0:04:45] Manager Emmings: that Chair Stamford has been re-elected as Chair by acclamation. Thank you, everybody.

[0:04:55] Manager Emmings: Thank you. And with that, we can move into the election of Vice-Chair, which

[0:05:01] Manager Emmings: under our policy is still me to run. Oh, Coraline, go ahead.

[0:05:05] Manager Emmings: head

[0:05:05] Voice 7: um donald clark is trying to get into the meeting so i just have to um deal with that for

[0:05:12] Voice 7: just a second okay okay sure we

[0:05:14] Manager Emmings: can pause for that yeah

[0:05:16] Voice 11: and

[0:05:17] Manager Emmings: maybe we could have an acceptance

[0:05:18] Manager Emmings: speech or something or

[0:05:20] Voice 11: maybe not

[0:05:28] Voice 11: yeah

[0:05:29] Trustee Stamford: well as long as there's somebody looking like bernie with his big mitts sitting behind them

[0:05:35] Manager Emmings: oh that was a fun one just let us know when you're ready corlin and we'll keep going

[0:05:45] Manager Emmings: um well chair stamford since you're chair would you like me to move into uh staff updates a little

[0:05:55] Manager Emmings: a couple of staff updates or should we hold for well

[0:05:58] Trustee Stamford: why don't we do the staff updates and then

[0:06:00] Trustee Stamford: we can come back to vice chair election and um yeah but before you start um on behalf of the

[0:06:07] Trustee Stamford: board we'd just like to congratulate you Kate on being now our official permanent full-time

[0:06:14] Trustee Stamford: long-term etc etc manager for the Islands Trust Conservancy and we really enjoy working with you

[0:06:25] Trustee Stamford: and look forward to the vision that you'd be able to bring to us. Thank

[0:06:30] Manager Emmings: you I'm really pleased to

[0:06:32] Manager Emmings: to take over the role.

[0:06:34] Manager Emmings: It actually really felt,

[0:06:37] Manager Emmings: I was very happy to move into it permanently.

[0:06:40] Manager Emmings: And I'm really looking forward

[0:06:42] Manager Emmings: to working with this board

[0:06:43] Manager Emmings: and the amazing staff

[0:06:45] Manager Emmings: at Islands Trust Conservancy

[0:06:46] Manager Emmings: and Islands Trust.

[0:06:48] Manager Emmings: So many ideas in my mind

[0:06:50] Manager Emmings: of places I'd like to take us

[0:06:51] Manager Emmings: and work with the board to do that.

[0:06:53] Manager Emmings: So yeah, very, very excited

[0:06:56] Manager Emmings: to be moving forward with the role.

[0:06:58] Manager Emmings: Thank you.

[0:07:01] Trustee Stamford: So if you'd like to go ahead

[0:07:02] Trustee Stamford: ahead and update us on the staff and then we can come back to elections so

[0:07:06] Manager Emmings: in addition to me moving

[0:07:08] Manager Emmings: into the manager role we have also done some and I did send this out by email some changes to our

[0:07:14] Manager Emmings: communications and fundraising staff and how we we delivered those services and what we have

[0:07:21] Manager Emmings: elected to do is to split temporarily anyway split the communications and fundraising position in

[0:07:28] Manager Emmings: half and so we still have Carla Funk who's working with us and and you can see right there who is

[0:07:36] Manager Emmings: going to be taking over the what we're calling the fundraising specialist right now but as we'll

[0:07:40] Manager Emmings: learn more about later in the meeting is more of a fund development kind of role and we're really

[0:07:47] Manager Emmings: pleased to be able to allow her to focus on on those tasks they really meet and match her skill

[0:07:54] Manager Emmings: skillset. And, and she's just really good at it. So we're really glad to have her on board doing

[0:07:59] Manager Emmings: that. And then to help us manage the communications pieces of the work that we do. We have a new staff

[0:08:09] Manager Emmings: member, Aaron Coulson, if you want to wave Aaron, who has joined us. Aaron has been working with

[0:08:15] Manager Emmings: TAS, Trust Area Services as their communications specialist part time, because they've also done

[0:08:22] Manager Emmings: some shifting of their roles over there they've taken their communications specialist role and

[0:08:26] Manager Emmings: split it into communications and then into website development because that's a big

[0:08:30] Manager Emmings: focus for them right now so Erin was doing part-time communications with them and and now

[0:08:37] Manager Emmings: we can actually share her part-time with ITC so it's providing a nice fluid connection with the

[0:08:44] Manager Emmings: Islands Trust side. And also, I think, is allowing different folks to take on different jobs that

[0:08:52] Manager Emmings: really suit their, their experience. So Erin, just to give you a sense of the different roles,

[0:08:58] Manager Emmings: Erin is going to be taking on all of our news releases, copy for brochures and, and communications

[0:09:07] Manager Emmings: materials. She'll be moving into the role of probably sharing a little bit, but the Facebook

[0:09:14] Manager Emmings: posting and the social media work that we're doing um and then helping us to navigate communications

[0:09:19] Manager Emmings: issues as they they come up and we do have a few that are sort of ongoing um with the permission

[0:09:26] Manager Emmings: of the chair i might actually just give erin a couple of moments to introduce herself because

[0:09:32] Manager Emmings: i know she's new um to a number of you so erin that's okay we

[0:09:37] Voice 2: still have time i think so let's

[0:09:40] Voice 2: try if just give me a

[0:09:41] Voice 2: little wave your hands frantically if if we have to stop yeah thank

[0:09:46] Voice 2: you so much thank you for including me today it's a it's a real treat actually there's there's a lot

[0:09:53] Voice 2: going on there's a lot to do and it's nice to have a chance to connect faces to names and and put

[0:09:58] Voice 2: everything in context for a little bit I'm also thankful to be living and working in the Cowichan

[0:10:05] Voice 2: Valley where I grew up so on the on the territory of the Cowichan tribes which I think might be

[0:10:13] Voice 2: unique among the island's trust staff and team I don't believe there's anyone else in Cowichan or

[0:10:17] Voice 2: haven't met them yet and yeah I'm excited to to kind of get to know better the the work that

[0:10:28] Voice 2: this board and and the staff have been doing for 30 years that's just incredible I'm sort of

[0:10:34] Voice 2: whenever I get a chance I'm dipping into the history and and it's it's fascinating the more

[0:10:38] Voice 2: um that I learn so uh yeah just to give you a very very quick uh idea of my background

[0:10:44] Voice 2: as it relates to communications um I was I was raised in a bookstore so I sort of feel like

[0:10:52] Voice 2: the love of language um is like didn't come by choice I had no choice but it was you know a

[0:11:00] Voice 2: lovely lovely place to grow up of course it was a antiquarian and secondhand bookstore that my mom

[0:11:05] Voice 2: owned for about a decade here in in Cowichan and I taught English overseas in Japan and in Hungary

[0:11:14] Voice 2: for about three years all together so so that kind of brought a different dimension to to the

[0:11:22] Voice 2: language passion and and when I came home to Canada I spent a further eight years in corporate

[0:11:29] Voice 2: corporate communications project management and strategic planning roles fortunately all of them

[0:11:36] Voice 2: on Vancouver Island I didn't have to leave I was lucky to work for organizations that were based

[0:11:41] Voice 2: on the island through that time yeah thank you

[0:11:46] Manager Emmings: did we

[0:11:48] Trustee Fast: oh

[0:11:49] Manager Emmings: go ahead well I was gonna say I have

[0:11:51] Manager Emmings: one last well two right

[0:11:53] Manager Emmings: yes unless anybody would like to ask any questions of Erin or

[0:11:59] Manager Emmings: if there's anything okay um so the the other two updates are just related to um competitions and

[0:12:07] Manager Emmings: job postings and things like that we have done a posting for the ecosystem protection specialist

[0:12:12] Manager Emmings: position which i sadly gave up and took a little bit out of me but but um that has gone uh for an

[0:12:21] Manager Emmings: internal posting um and then we are also uh working on two new job positions that came to the board

[0:12:28] Manager Emmings: gosh last fall for approval one being our species at risk coordinator and another a co-op student

[0:12:36] Manager Emmings: position and the the species at risk coordinator is currently sitting with classification it's

[0:12:44] Manager Emmings: with the public service agency to evaluate where it sits for its its salary classification

[0:12:49] Manager Emmings: so I will update the board when that is is finalized and we will move through the hiring

[0:12:55] Manager Emmings: process for that as well as for the co-op position which is a much easier position to describe and

[0:13:02] Manager Emmings: classify and doesn't need to go through quite as full a process.

[0:13:07] Trustee Stamford: We have a timeline for the

[0:13:11] Trustee Stamford: SARA coordinator?

[0:13:13] Manager Emmings: I wish I did but as I understand it the public service agency doesn't give

[0:13:21] Manager Emmings: of uh an estimate of how long it will take the hope is that it will be back soon because it's

[0:13:27] Manager Emmings: been there for over a month now so um yeah we're we're working to try and make sure that it's um

[0:13:34] Manager Emmings: we have that back as soon as we can thank

[0:13:39] Trustee Stamford: you hi don nice to see

[0:13:42] Trustee Stamford: you yeah

[0:13:43] Voice 4: happy new year i um i

[0:13:45] Voice 4: didn't have an invitation oh

[0:13:47] Trustee Stamford: no i

[0:13:48] Voice 4: mean i had it in the iCal and i went to the iCal and i'm like wow

[0:13:52] Voice 4: wow, that's really strange. And then, you know, went back through all the emails and realized,

[0:13:57] Voice 4: wow, I don't have an invite. So I just, I just called the office and they fixed me up.

[0:14:04] Trustee Stamford: Good. So where we are right now, we've just finished our staff introductions, but I was

[0:14:12] Trustee Stamford: was elected as chair. I hope

[0:14:16] Trustee Stamford: you weren't totally interested. And

[0:14:21] Trustee Stamford: now we're going to go back in and

[0:14:25] Trustee Stamford: look at the elections of a vice chair. So I'll hand it back to manager Emmings.

[0:14:33] Manager Emmings: So Coraline, maybe just give me a thumbs up that you're ready for the recording for the election.

[0:14:38] Manager Emmings: we're

[0:14:39] Voice 7: all ready that's good mark helped out

[0:14:42] Manager Emmings: there so thank you um okay so uh because trustee clark

[0:14:48] Manager Emmings: wasn't here essentially for the elections we do a call for nominations from the floor

[0:14:53] Manager Emmings: i need to call three times um the nomination needs to be seconded and then whoever it is that

[0:15:01] Manager Emmings: gets nominated needs to also um accept the nomination so um i'm going to do that we've

[0:15:07] Manager Emmings: already done that for the chair position we're going to do it for the vice chair position now

[0:15:10] Manager Emmings: so i want to put a call out for nominations for the position of vice chair for islands

[0:15:15] Manager Emmings: trust conservancy board i nominate

[0:15:22] Manager Emmings: sue ellen fast okay

[0:15:25] Voice 11: so

[0:15:26] Manager Emmings: we have a nomination for trustee fast does

[0:15:29] Manager Emmings: anyone want to second that oh i see doug fenton with his trustee fenton with his hand up um so

[0:15:37] Manager Emmings: So trustee fast, would you like to accept the nomination? Yes. Okay. All right. So I'm going

[0:15:43] Manager Emmings: to call two more times for nominations from the floor. Um, are there any further nominations for

[0:15:49] Manager Emmings: the position of vice chair? Okay. And for a third and last time, are there any nominations for the

[0:15:57] Manager Emmings: position of vice chair for the islands trust conservancy board? So hearing none, I just want

[0:16:06] Manager Emmings: to declare a trustee fast has been elected as vice chair for the islands trust conservancy board.

[0:16:11] Manager Emmings: and I will pass the meeting back over to Chair Stanford.

[0:16:16] Trustee Stamford: Thank you very much.

[0:16:18] Trustee Stamford: So we have a agenda here.

[0:16:21] Trustee Stamford: Is there any additions or changes

[0:16:23] Trustee Stamford: to the agenda of our regular meeting?

[0:16:30] Trustee Stamford: Hearing none, I'll approve the agenda by consensus.

[0:16:34] Trustee Stamford: And we have a rise and report section.

[0:16:37] Trustee Stamford: There's nothing to rise and report from,

[0:16:39] Trustee Stamford: I think it was our November 26th meeting, if I'm correct.

[0:16:45] Trustee Stamford: um and then we move on to our uh minutes from oh it's november 24th our november 24th minute

[0:16:53] Trustee Stamford: minutes is there any adjustments that anybody's noticed um i unless nobody else mentions it there

[0:17:08] Trustee Stamford: was one and i should have noticed it because i do get the minutes um about a week after they're

[0:17:13] Trustee Stamford: written. But on page nine, I think there's a mention of, I think it's an advisory committee

[0:17:23] Trustee Stamford: getting ready for the, oh, the financial advisory committee has been busy with the upcoming trust

[0:17:29] Trustee Stamford: council meeting. This was an executive committee update. I suspect it may be the executive committee

[0:17:36] Trustee Stamford: was busy with the upcoming Trust Council meeting. Does that make sense, Vice Chair Fast?

[0:17:45] Trustee Stamford: Yes, it does.

[0:17:45] Trustee Stamford: Okay, so that's the only adjustment that I saw.

[0:17:50] Trustee Stamford: I'll make that adjustment.

[0:17:51] Trustee Stamford: Okay, thanks. Thanks very much. And if there's no other adjustments, I'd like to

[0:18:00] Trustee Stamford: approve the minutes with that adjustment by consensus.

[0:18:08] Trustee Stamford: Okay. And then there were no minutes or no resolutions without meetings this time.

[0:18:20] Trustee Stamford: And then we're moving on to, oh, here, let's go. Are we on the follow-up action list? Great.

[0:18:29] Trustee Stamford: Sorry, as I mentioned to people earlier, I'm working on a ladder. So bear with me as I

[0:18:37] Trustee Stamford: move between my various different steps on the ladder.

[0:18:40] Trustee Stamford: so we're at our follow-up action list is there any questions or anything you'd like to highlight

[0:18:47] Trustee Stamford: staff um

[0:18:51] Manager Emmings: i did um have just to update that we are still working along on the um the adjustment to

[0:19:05] Manager Emmings: the uh pender island covenant um related to the septic field uh staff are a little bit

[0:19:12] Manager Emmings: that's paused right now because we we're trying to pinpoint the exact location of the um this

[0:19:19] Manager Emmings: the septic field and the field work that's needed to complete that task we've just we've been halted

[0:19:25] Manager Emmings: because of covid um but there is an initial draft of the covenant amendment for that

[0:19:32] Manager Emmings: um and it will come to the board as soon as we can establish where exactly the septic field is

[0:19:42] Manager Emmings: um we have completed a number of these things um as noted some of them are going into the in-camera

[0:19:49] Manager Emmings: portion of the meeting so you'll see them later in the day um and then we're just happy to take

[0:19:57] Manager Emmings: questions i think those are the only updates that i wanted to get at this stage is

[0:20:03] Trustee Stamford: there any other

[0:20:04] Trustee Stamford: other questions from the board members I don't see everybody so here let's see if I can

[0:20:10] Trustee Stamford: I'm

[0:20:11] Manager Emmings: seeing trustee Adams with her hand up if that helps just okay

[0:20:15] Trustee Stamford: uh

[0:20:17] Voice 9: trustee Adams do you have any

[0:20:19] Voice 9: questions um I'm not sure if it's a question or a comment maybe it's both but I just um

[0:20:27] Voice 9: wondering if it might be time to do a little bit of follow-up action list cleanup um

[0:20:34] Voice 9: I noticed there's some things on here, you know, for example, originating in 2015, Target 2019.

[0:20:45] Voice 9: Maybe there's some things we don't need anymore or that, you know, have been subsumed by more important things or.

[0:20:55] Voice 9: Yeah.

[0:20:56] Voice 9: Anyway, it just seems a bit funny to me to see these, you know, long ago dates as targets.

[0:21:02] Voice 9: and and I'm just wondering if if staff might have time to kind of go through this and make

[0:21:08] Voice 9: some recommendations about things that could come off or be redated if they're so important or

[0:21:16] Voice 9: I don't know just a thought

[0:21:18] Manager Emmings: that's a good thought um a couple of the really older ones like the

[0:21:24] Manager Emmings: the 2010 one we are actually still actively working on I know it's a crazy thing to say but

[0:21:30] Manager Emmings: they are still in progress yeah

[0:21:36] Voice 9: I don't mean to take stuff off that's meaningful but I know

[0:21:39] Voice 9: sometimes with these things that over time you know something that seemed important six years

[0:21:44] Voice 9: ago and if it still hasn't been done

[0:21:47] Voice 11: there's

[0:21:48] Voice 9: maybe a reason why it doesn't need to be done

[0:21:52] Voice 9: or it's not a priority any longer or um you know there's a reason why it keeps falling to the

[0:21:58] Voice 9: bottom of the pile and and maybe it's better to just clean it up and um rather than having them

[0:22:07] Voice 9: continuing continuing to be on the list and looking kind of lonely so

[0:22:14] Voice 9: anyway i was just suggesting that maybe staff could give us some advice i'm not even sure if

[0:22:20] Voice 9: if we remember what some of these are but or or even just giving more realistic targets you know

[0:22:26] Voice 9: so

[0:22:26] Voice 11: not

[0:22:28] Voice 9: dates and two years ago um so that we've got some sense of whether this is a really um

[0:22:35] Voice 9: a follow-up action list that you know is a meaningful thing for everybody um

[0:22:41] Manager Emmings: if you like

[0:22:42] Manager Emmings: for the next meeting um i could well a update as you suggest but also just provide an update on

[0:22:50] Manager Emmings: things that maybe could come off the the uh the follow-up action list with the consent of the

[0:22:56] Manager Emmings: board um at this

[0:22:59] Voice 9: stage that's all i was suggesting yeah yeah i think that's

[0:23:02] Manager Emmings: reasonable and we don't

[0:23:04] Trustee Stamford: need a motion for that that's something you can just look at

[0:23:06] Manager Emmings: no um corlin maybe you could just

[0:23:08] Manager Emmings: make a note in the minutes if that's okay that that was discussed just so that i don't lose the

[0:23:13] Manager Emmings: the thought on it?

[0:23:15] Voice 7: I just did, Kate.

[0:23:16] Voice 7: Thank you. You're

[0:23:18] Trustee Stamford: welcome. Thank you. Do board members have

[0:23:22] Trustee Stamford: any other questions about the follow-up action list? Sorry, I'm going to have to be flipping

[0:23:30] Trustee Stamford: back and forth. For some reason, I don't have all the board members on my screen at once,

[0:23:35] Trustee Stamford: but that's okay. Seeing no other questions or comments about the follow-up action list,

[0:23:41] Trustee Stamford: I'd like to move into the business items.

[0:23:45] Trustee Stamford: And our first item for approval is the Laskete Official Community Plan Referral for Bylaw No. 98.

[0:23:54] Trustee Stamford: That's their OCP.

[0:23:55] Trustee Stamford: Who's taking this?

[0:23:58] Manager Emmings: I will take this.

[0:23:59] Manager Emmings: Okay, thank you.

[0:24:00] Manager Emmings: So as part of our internal policies and procedures, we have a referrals policy between Island Stress Conservancy and local planning services.

[0:24:10] Manager Emmings: services. And also there are very old memoranda of agreement between ITC board and the local

[0:24:19] Manager Emmings: trust committees. And essentially those agreements require that anything that could affect ITC lands

[0:24:27] Manager Emmings: be referred to ITC when those bylaws are being considered. So the official community plan for

[0:24:35] Manager Emmings: for Liskiti is being revised

[0:24:38] Manager Emmings: and has been referred to us through those processes.

[0:24:42] Manager Emmings: So staff have read through with an eye mainly to looking

[0:24:45] Manager Emmings: at how it impacts the ITC lands

[0:24:47] Manager Emmings: and have provided some recommendations

[0:24:53] Manager Emmings: on some changes to the Liskiti official community plan.

[0:25:01] Manager Emmings: Essentially for background,

[0:25:02] Manager Emmings: they're going through a comprehensive review.

[0:25:05] Manager Emmings: view so sometimes um this is actually one of the bigger openings up uh processes for an ocp

[0:25:11] Manager Emmings: um and uh and the the way that they've dealt with itc lands in the actual ocp is that they've um

[0:25:22] Manager Emmings: they've only got two um two land use designations uh one is crown land and then the other is

[0:25:30] Manager Emmings: everything else essentially and I can't remember what it's called a land um land-based I think

[0:25:37] Manager Emmings: land-based thank you Linda um and uh and so staff in looking at this when we when we review these

[0:25:44] Manager Emmings: OCPs we don't tend to um we're trying to really focus on how it impacts ITC and often we don't

[0:25:51] Manager Emmings: have a lot of um comments because most of our lands are classified as um parks and protected

[0:25:58] Manager Emmings: areas or conservation lands. In this case, because our lands are grouped in with everything from

[0:26:05] Manager Emmings: farming to forestry to rural land use and residential, staff have actually made a

[0:26:12] Manager Emmings: recommendation that the board return to the Liskety Island Local Trust Committee and only

[0:26:19] Manager Emmings: recommend approval of the bylaws subject to certain conditions. One being the development

[0:26:25] Manager Emmings: of a parks and protected areas land use designation under section 3.5 so that we

[0:26:31] Manager Emmings: have a bit of clarity on uses that they they see happening within itc nature reserves

[0:26:37] Manager Emmings: in their schedule b they also talk about the different types of land uses or sorry

[0:26:46] Manager Emmings: later partly through the the ocp they also talk about um land uses and what those are we we've

[0:26:53] Manager Emmings: We've asked for a little bit of clarity on what is allowed on parks and protected areas.

[0:26:57] Manager Emmings: And then in doing all of that, we're also recommending that the planning staff talk

[0:27:04] Manager Emmings: with ITC staff to make sure that those uses are kind of compatible with what we do on

[0:27:08] Manager Emmings: ITC nature reserves.

[0:27:10] Manager Emmings: So that is the recommendation put before the ITC board.

[0:27:17] Manager Emmings: Otherwise, I have not, even though our policy does say that we can make recommendations

[0:27:22] Manager Emmings: where we feel that there are compatibilities

[0:27:25] Manager Emmings: with the regional conservation plan.

[0:27:27] Manager Emmings: I haven't made any further recommendations related to that

[0:27:30] Manager Emmings: because the overall tone of the plan

[0:27:33] Manager Emmings: does have guidelines for ecological protection

[0:27:39] Manager Emmings: and also for species protection.

[0:27:44] Manager Emmings: And so at this time, the only thing that we're recommending

[0:27:47] Manager Emmings: is that addition of the Parks and Protected Areas

[0:27:50] Manager Emmings: as land use designation and a little bit of clarity

[0:27:54] Manager Emmings: of what those uses might be.

[0:27:59] Manager Emmings: I've provided a few different alternatives to the board

[0:28:01] Manager Emmings: in case it wants to not be so,

[0:28:06] Manager Emmings: not provide that guidance to them

[0:28:08] Manager Emmings: or if the board would like to provide even more guidance

[0:28:11] Manager Emmings: and I'm happy to take questions at this point.

[0:28:20] Trustee Stamford: Any questions of clarity?

[0:28:22] Trustee Stamford: Go ahead, Trustee Adams.

[0:28:23] Trustee Stamford: Adams yeah

[0:28:25] Voice 9: I just um I I did have a look at the draft OCP and the schedule which is amazingly

[0:28:33] Voice 9: simple I just gotta say I was a bit surprised but anyway three only three different designations I

[0:28:42] Voice 9: think for land and yeah that's I don't know I kind of wondered um but anyway I guess one of

[0:28:49] Voice 9: of my questions was this have have you had any discussion with the planner uh responsible about

[0:28:55] Voice 9: these recommendations and kind of or was there any i don't know response or advice or anything

[0:29:04] Voice 9: like that about how their ability to incorporate this these kind of recommendations i guess

[0:29:11] Voice 9: they've had

[0:29:12] Voice 9: first reading right it's just had first reading that's

[0:29:15] Manager Emmings: right yeah um so yes i have

[0:29:20] Manager Emmings: have spoken with the planner. This is actually quite an unusual official community plan from

[0:29:24] Manager Emmings: the ones that I've reviewed. I'm not a planner, but we do get these from other local trust

[0:29:29] Manager Emmings: committees. And invariably, there is usually more, there are usually more land use designations than

[0:29:37] Manager Emmings: what's provided in this plan. And there is usually one that we fit into in some way that kind of

[0:29:43] Manager Emmings: designates it as a protected piece of land um and so I did have a follow-up conversation with

[0:29:50] Manager Emmings: the planner and um she let me know that most of this has been driven by the Liskiti community

[0:29:58] Manager Emmings: and that it is it is

[0:30:00] Manager Emmings: very much a community written plan

[0:30:03] Manager Emmings: with a little bit of guidance from the planning department

[0:30:06] Manager Emmings: and that she would welcome comments from the board

[0:30:11] Manager Emmings: if we want to provide more guidance to them

[0:30:15] Manager Emmings: on how our land is designated in the plan.

[0:30:18] Manager Emmings: I did sort of circulate to her my draft recommendation

[0:30:22] Manager Emmings: to the board and also the staff report

[0:30:26] Manager Emmings: or the request for decision that you have

[0:30:29] Manager Emmings: in front of you just to give her some background

[0:30:31] Voice 9: and i mean conceivably if they were to introduce

[0:30:37] Voice 9: a parks and protected area designation that could include other like provincial park and

[0:30:45] Manager Emmings: yeah i mean that's the other thing is that there isn't a distinction between the provincial parks

[0:30:50] Manager Emmings: and the what's designated as crown lands on mesquite so um and they are managed quite

[0:30:57] Manager Emmings: differently by the province okay

[0:31:00] Voice 9: you know i just um and i i guess just my my last question was um

[0:31:08] Voice 9: just all right maybe just process was um when an island is first beginning to think about doing an

[0:31:17] Voice 9: ocp review like even before first reading do would we normally get notification and i guess i'm just

[0:31:25] Voice 9: wondering if we would have an earlier point when we could write and say you know this is the kind

[0:31:30] Voice 9: of stuff we'd like to see now that you've decided to open up your OCP I don't know if we had that

[0:31:36] Voice 9: opportunity I may have missed it if if it came up

[0:31:39] Manager Emmings: yeah you know that's um to go back to our

[0:31:42] Manager Emmings: FUAL list our follow-up action list um that's one of the reasons that we've kept a lot of the

[0:31:48] Manager Emmings: communications with the planning department on that list is that I think there is opportunity

[0:31:54] Manager Emmings: for an earlier notification right now we get notified along with everyone else um and it's

[0:32:01] Manager Emmings: typically after first reading so um yeah and we're part of that referrals process as opposed to

[0:32:08] Manager Emmings: an internal referrals process that might happen a bit earlier so yeah

[0:32:13] Voice 9: and it might even be helpful

[0:32:14] Voice 9: to let the planning um group know that when they're starting an ocp here's some standard

[0:32:22] Voice 9: things we'd like to see like having our lands designated um anyway and i'm not suggesting we

[0:32:30] Voice 9: add that to the fall patch from this but well

[0:32:33] Manager Emmings: i actually think it's already captured

[0:32:35] Manager Emmings: yeah

[0:32:35] Voice 9: okay no thank you very much for the answers i just was a little curious about

[0:32:41] Voice 9: kind of where this was at i i um i don't uh have any concerns i don't think with the

[0:32:48] Voice 9: the recommendations but was just kind of wondering how they might land so thank you yeah any other

[0:32:56] Voice 9: questions uh from the board

[0:32:57] Trustee Stamford: so

[0:33:02] Trustee Fast: oh go ahead trustee fast um my question is just uh um

[0:33:09] Trustee Fast: if they don't um uh give it a special designation um is that likely to be a problem for us would we

[0:33:21] Trustee Fast: we want to, I guess I just don't understand this way of making, I thought an official community

[0:33:28] Trustee Fast: plan was to sort of designate land uses, but maybe you could tell me, Kate, how it would help

[0:33:37] Trustee Fast: if we pass this recommendation.

[0:33:41] Manager Emmings: Well, to be perfectly honest, I don't see functionally a lot

[0:33:46] Manager Emmings: of, we've been functioning under the official community plan as it exists right now. And these

[0:33:51] Manager Emmings: These are the land use designations with some changes that are currently in

[0:33:56] Manager Emmings: the official community plan. So, you know, push comes to shove.

[0:34:01] Manager Emmings: I don't think that there's going to be a lot of difference for what we do on

[0:34:05] Manager Emmings: our lands.

[0:34:06] Manager Emmings: And I don't see that we're likely to have bylaw enforcement out knocking on

[0:34:10] Manager Emmings: our doors to tell us that we're doing anything wrong.

[0:34:13] Manager Emmings: The land use designations are fairly permissive with some guidelines.

[0:34:17] Manager Emmings: And, and so I'm not, I don't have concerns there.

[0:34:20] Manager Emmings: it's just um yeah it's more just the um the acknowledgement that the land use on these

[0:34:28] Manager Emmings: parcels is very different than what you might see throughout the rest of the island and

[0:34:32] Manager Emmings: encouraging the community to think along those lines thank

[0:34:36] Trustee Fast: you that's good yeah well i'm in

[0:34:37] Trustee Fast: support of this recommendation and i'm happy to move it okay

[0:34:41] Trustee Stamford: i just have one more comment i think

[0:34:43] Trustee Stamford: for perspective is as Gambier Island is coming into opening up their OCP and there is work with

[0:34:53] Trustee Stamford: the planning departments for a regional planning team across all the islands that are just focused

[0:35:01] Trustee Stamford: on OCPs so this could be a recommendation to that group to always have a section to possibly

[0:35:10] Trustee Stamford: acknowledge Islands Trust Conservancy in the role of the OCPs right off the start. And we're hoping

[0:35:17] Trustee Stamford: to be able to have a more standardized format for these plants. So I'll certainly forward that kind

[0:35:26] Trustee Stamford: of information in my discussions as Gambier is being seen as somewhat of a starter or a test

[0:35:35] Trustee Stamford: point for how they can make OCPs more standard across the trust. So if somebody would like to

[0:35:44] Trustee Stamford: move the recommendation, Trustee Fast?

[0:35:47] Trustee Fast: Yeah, I'll move the recommendation as written.

[0:35:51] Trustee Stamford: Okay. Do I have a seconder? Okay, go ahead, Trustee Adams.

[0:35:57] Voice 9: Yes, I'll second.

[0:35:59] Trustee Stamford: Okay. So if there's no

[0:36:01] Trustee Stamford: No further questions, I'd like to call the motion.

[0:36:06] Trustee Stamford: All those in favor, please raise your hands.

[0:36:08] Trustee Stamford: Aye.

[0:36:11] Trustee Stamford: And okay, and that passes unanimously, thank you.

[0:36:16] Trustee Stamford: Okay, so our next item is, let's see the island,

[0:36:24] Trustee Stamford: species at risk project charter request for decision.

[0:36:29] Trustee Stamford: And that starts on page 25, is that right?

[0:36:33] Trustee Stamford: Yes, page 25.

[0:36:36] Trustee Stamford: And I assume, Manager Emmings, you will be taking this as well.

[0:36:40] Manager Emmings: Yeah, so at the last board meeting, it was requested that staff provide an update about

[0:36:46] Manager Emmings: where we're at with our Species at Risk program.

[0:36:49] Manager Emmings: And I thought it might be a nice opportunity to bring forward what we call a project charter.

[0:36:56] Manager Emmings: It's, for those of you who aren't familiar with project charters, I know a lot of the

[0:37:01] Manager Emmings: local trust committees are starting to use them for their projects, and we have been

[0:37:04] Manager Emmings: been using them for ours as well over the last few years but they're a way of encapsulating

[0:37:10] Manager Emmings: sort of the very cursory information about a project so that boards can be the board can be

[0:37:18] Manager Emmings: aware of what staff are are moving forward with in a very quick snapshot and approve that in a

[0:37:25] Manager Emmings: very quick snapshot. So we've worked to develop a species at risk program project charter to help

[0:37:34] Manager Emmings: guide at least the initial stages of the project. This, I've given you some background on the

[0:37:42] Manager Emmings: project, which are the program, which I think many of you are already aware of, that it's been

[0:37:46] Manager Emmings: in the making for a number of years. We got our funding last summer, or it was approved in July

[0:37:53] Manager Emmings: last summer. And then we went through the process of signing a contribution agreement with Environment

[0:37:58] Manager Emmings: and Climate Change Canada, which was signed in October. And then staff have started to try and

[0:38:04] Manager Emmings: and action the items in the contribution agreement.

[0:38:09] Manager Emmings: The board did direct us to sign that contribution agreement

[0:38:13] Manager Emmings: and included a framework of what they wanted to put into it.

[0:38:16] Manager Emmings: And staff did go through that process

[0:38:19] Manager Emmings: and it was signed off by the CAO of Islands Trust

[0:38:22] Manager Emmings: as per Islands Trust policy.

[0:38:27] Manager Emmings: It's been an interesting job managing this program

[0:38:30] Manager Emmings: going forward, mainly because a lot of the project planning

[0:38:33] Manager Emmings: is happening at the same time as we're supposed to be doing the project or the program um and we

[0:38:39] Manager Emmings: don't have our program coordinator yet on staff so um this has been um creating this project charter

[0:38:46] Manager Emmings: has been um just to help guide the program as it is now it's possible that there may be some

[0:38:52] Manager Emmings: requested changes going forward but um it i wanted to be able to um have some board approval of what

[0:39:00] Manager Emmings: is in scope, what's out of scope, update you a little bit on the budget and what we're anticipating

[0:39:04] Manager Emmings: and make sure that there's a general level of comfort and then

[0:39:07] Manager Emmings: answer any questions that the

[0:39:08] Manager Emmings: board may have. There is a lot of detail in the contribution agreement which is also, I have a

[0:39:17] Manager Emmings: little bit in my head and is kind of put forward through the project charter itself. So if there

[0:39:25] Manager Emmings: are questions around detail I'm happy to provide that. The project charter which you see before you

[0:39:32] Manager Emmings: I'm just going to go through a couple of the key items in it and then I'm happy to and also a

[0:39:38] Manager Emmings: little bit about the budget and then I'm happy to take any questions as they come up. So the overall

[0:39:44] Manager Emmings: purpose and a statement that is here is actually directly from the or almost directly from the

[0:39:51] Manager Emmings: contribution agreement it's what we've committed to doing um as part of the program and that's to

[0:39:56] Manager Emmings: implement a species at risk program that contributes to the recovery of species at risk

[0:40:00] Manager Emmings: and the conservation of wildlife and habitat in the island's trust area that is pretty much the

[0:40:06] Manager Emmings: language they use and i think it's nice to mirror it in the in the project charter if we can i

[0:40:12] Manager Emmings: provided the background that i just described to you in a very encapsulated paragraph there

[0:40:18] Manager Emmings: The objectives of the program also match what's in the contribution agreement.

[0:40:24] Manager Emmings: Part of it is just getting the project started, coordinating data is a big part of it as well,

[0:40:31] Manager Emmings: getting to know what is in our area for species at risk and then compiling that in a way that

[0:40:39] Manager Emmings: we know what's going on throughout our region. Inventory and monitoring and management of

[0:40:45] Manager Emmings: species at risk and habitat in our own protected areas. Delivery of outreach to landowners,

[0:40:52] Manager Emmings: Islands Trust staff, and I've put officials, and this is essentially our elected officials,

[0:40:58] Manager Emmings: and that was committed to in the contribution agreement as well. Development of relationships

[0:41:06] Manager Emmings: with First Nations so that we can more effectively work together to protect, to do the delivery of

[0:41:12] Manager Emmings: the SAR program and then an increase in land securement with a focus on species at risk

[0:41:17] Manager Emmings: protection and recovery. So I'm going to pause there for a moment and just see if there are any

[0:41:22] Manager Emmings: questions about those objectives before I talk a little bit about what we were what we're seeing

[0:41:26] Manager Emmings: as in scope versus what is out of scope.

[0:41:30] Trustee Stamford: I just have um okay go ahead trustee Adams. Oh

[0:41:38] Voice 9: okay thank

[0:41:39] Voice 9: Thank you. Yeah, I just wanted to clarify. So the main focus of this work is on, as you say, in the sort of out of scope box, it's on land that we where we own or have interest.

[0:41:56] Voice 9: So both owned land and land where we have covenants? Or is it also land where we might develop interests? Or I guess I'm just trying to get a better understanding of that. And I'm sorry if I missed it in the previous stuff.

[0:42:13] Voice 9: off but or if there's a broader ability to do something um kind of outreach to the general

[0:42:23] Voice 9: public or are we just limiting it to people we're already have a relationship with I guess is what

[0:42:30] Voice 9: I'm trying to get at yeah

[0:42:32] Manager Emmings: so maybe that maybe I will jump into in scope and out of scope because

[0:42:35] Manager Emmings: it maybe helps frame the objectives um so in terms of work on land in terms of inventory of

[0:42:43] Manager Emmings: like doing biologist reports on what species at risk exist

[0:42:47] Manager Emmings: and looking at ongoing management

[0:42:49] Manager Emmings: and monitoring of those species.

[0:42:51] Manager Emmings: The large focus of that is on lands

[0:42:54] Manager Emmings: that we already manage either through conservation cabinets

[0:42:57] Manager Emmings: or through our nature reserves.

[0:43:01] Manager Emmings: There is a component of the agreement

[0:43:04] Manager Emmings: that allows us to do work where it's related

[0:43:06] Manager Emmings: to land securement that we're doing.

[0:43:08] Manager Emmings: So, for example, if we were doing a land acquisition project and we wanted to know if there were species at risk on the land, we could hire a biologist to do that.

[0:43:19] Manager Emmings: We could also, as part of this program, if we feel like it fits with the species at risk program, we could also hire surveyors or appraisers or folks that would help with that land securement.

[0:43:32] Manager Emmings: That is all within the scope of the funding.

[0:43:34] Manager Emmings: The piece of that that isn't, when we're looking at acquiring land or acquiring covenants, the piece that isn't within the scope of the funding is the actual price tag for a piece of land.

[0:43:48] Manager Emmings: So if the landowner was asking for a million dollars, we can't actually fund that through this program.

[0:43:54] Manager Emmings: So that is sort of the in and out of scope.

[0:43:56] Manager Emmings: In terms of outreach, we actually have scoped out general outreach, but what we have scoped in

[0:44:04] Manager Emmings: is more focused outreach, so particularly things like landowner contact programs where we feel like

[0:44:13] Manager Emmings: we're doing outreach to folks who might have lands that have species at risk or habitat that might

[0:44:20] Manager Emmings: support species at risk. So we could do for example a landowner contact program

[0:44:27] Manager Emmings: or something related to that but what it doesn't fund is sort of general workshops for the

[0:44:36] Manager Emmings: that are more broadly targeted. So and that is very conscious because we don't want to

[0:44:44] Manager Emmings: I feel that it might be just a little bit of a big bill to say we're going to do everything,

[0:44:50] Manager Emmings: species at risk, outreach within the area, and really the point is to try to protect that and

[0:44:56] Manager Emmings: recover species and recover their habitats. Now, that's not to say that there isn't an ancillary

[0:45:01] Manager Emmings: benefit to doing landowner contact or doing outreach that is more focused. We would be

[0:45:06] Manager Emmings: creating materials which could be used by the general public or by planners or by others.

[0:45:11] Manager Emmings: um it's just that that isn't the focus of that outreach or the intended focus of that outreach

[0:45:18] Manager Emmings: does that help okay

[0:45:22] Voice 9: yeah um yes thank you i i can i just ask one other or make one other certainly

[0:45:29] Trustee Stamford: go

[0:45:29] Voice 9: ahead um just in i i don't know if it's just me but just in looking the objectives i i'm trying

[0:45:37] Voice 9: Trying to grasp, I don't know if this can be expressed differently, but some kind of overall goal of, you know, what's the big difference that's going to happen because we've spent $1.5 million?

[0:45:55] Voice 9: Like, what does that actually mean?

[0:45:59] Voice 9: Like, you know, will all, I don't know, 50% of the species at risk on our properties be known and protected?

[0:46:06] Voice 9: or is there are there some not i'm not articulating this very well i'm trying to under get a better

[0:46:14] Voice 9: sense of like what what can we really say you know is going to happen because we've done this

[0:46:22] Voice 9: project like what's the difference we're making in the world because we've got this money and

[0:46:26] Voice 9: we're going to do this stuff so i i somehow they didn't come through to me and i i don't mean to

[0:46:31] Voice 9: be critical because i know how these things are written and there's lots of constraints around

[0:46:34] Voice 9: around the language and everything but i i'm just trying to get a better grasp of that somehow

[0:46:39] Voice 9: and i

[0:46:39] Voice 9: don't know if you've got any suggestions kate but which i'd love to hear but um that was

[0:46:44] Voice 9: kind of just the way it hit me when i first looked at it like how do we really say or communicate

[0:46:50] Voice 9: what what this is doing for the world or our our properties or the alistrust area yeah

[0:46:58] Manager Emmings: well i guess

[0:46:59] Manager Emmings: I should begin by saying that this is something that the board can change and amend or even direct

[0:47:05] Manager Emmings: staff to go back with some general ideas of ways of amending it like if you wanted more

[0:47:10] Manager Emmings: I guess measurable objectives or action items there are mechanisms for us to introduce that

[0:47:20] Manager Emmings: into these processes I did when I was drafting the objectives so the objectives as presented

[0:47:26] Manager Emmings: are pretty much as they are presented

[0:47:30] Manager Emmings: in the contribution agreement

[0:47:31] Manager Emmings: with some editing, of course.

[0:47:35] Manager Emmings: But one of the things I did toy with

[0:47:37] Manager Emmings: was whether we should be putting in

[0:47:38] Manager Emmings: more quantitative targets.

[0:47:42] Manager Emmings: So for example, that we would protect

[0:47:45] Manager Emmings: X number of hectares of habitat for species at risk,

[0:47:50] Manager Emmings: or that we would do outreach

[0:47:52] Manager Emmings: with X number of landowners related to species at risk.

[0:47:55] Manager Emmings: and part of the reason that I didn't go that route other than that it's not particularly

[0:48:01] Manager Emmings: articulated in the contribution agreement is that I also feel like I would really like to

[0:48:08] Manager Emmings: have our program coordinator on staff before I start developing those really targeted objectives

[0:48:15] Manager Emmings: but they are handy to have in terms of a measurable for how the program is going and

[0:48:21] Manager Emmings: And I wouldn't shy away from being directed by the board to go back and try to redraft

[0:48:28] Manager Emmings: those kinds of objectives, especially maybe with the help of a program coordinator.

[0:48:35] Voice 9: So I'm just wondering if, sorry, is it okay to make another comment?

[0:48:40] Trustee Stamford: Okay, go ahead.

[0:48:41] Trustee Stamford: I do notice that all the other board members are interested in making comments too.

[0:48:45] Voice 9: So

[0:48:45] Trustee Stamford: let's keep going with this thread and we'll see how afterwards how other people can fit

[0:48:51] Trustee Stamford: into that.

[0:48:52] Trustee Stamford: that so go ahead trustee Adams

[0:48:53] Voice 9: yeah well just really quickly I I like that idea um and I but

[0:48:57] Voice 9: I was wondering if maybe this was just this could be just characterized as a you know initial

[0:49:03] Voice 9: first step charter or preliminary or you know

[0:49:07] Voice 9: with the expectation that more more will come

[0:49:10] Voice 9: once we have the project manager in place I'll shut up now

[0:49:18] Trustee Stamford: it's a good point uh linda and um you know if you want to move this along you may consider

[0:49:25] Trustee Stamford: putting a motion um like work on a motion while we work with the other board members

[0:49:31] Trustee Stamford: and then we'll come back to you so um i'll go to trustee clark i i recognize that trustee

[0:49:38] Trustee Stamford: also had her hand up but um let's hear from trustee clark um

[0:49:43] Voice 4: thank you madam chair

[0:49:44] Voice 4: I first of all, I just would like to, you know, again, congratulate, you know, our team on securing this kind of funding. It's very competitive. You know, I've worked with First Nations to secure this type of funding and any type of funding that will assist us in promoting who we are, what we do, and, you know, will allow us to reach new people within the areas where we work.

[0:50:10] Voice 4: I think it's it's fantastic one of the things that I get concerned about too is

[0:50:16] Voice 4: micromanagement of projects and you know we sit as a board and we guide and

[0:50:21] Voice 4: provide oversight and governance and I and I really think that at this early

[0:50:26] Voice 4: stage you know the details will come to the board I'm assuming Kate that's

[0:50:31] Voice 4: probably what's going to happen but I just want to congratulate us again for

[0:50:37] Voice 4: for this funding stream.

[0:50:40] Voice 4: And I'm very excited to see the ability within this project

[0:50:45] Voice 4: to develop relationships with First Nation communities.

[0:50:48] Voice 4: So thank you for that.

[0:50:50] Trustee Stamford: Thank you.

[0:50:53] Trustee Stamford: Trustee Fenton.

[0:51:00] Trustee Fenton: Sorry about that, you are hiding behind a layer.

[0:51:04] Trustee Fenton: So, okay, a couple of questions

[0:51:07] Trustee Fenton: and I'm looking at sort of the indigenous conservation,

[0:51:13] Trustee Fenton: sort of what your strategies are regarding their beginning collaboration.

[0:51:18] Trustee Fenton: I realize we're sort of early in our reconciliation efforts as far

[0:51:23] Trustee Fenton: as getting people engaged,

[0:51:25] Trustee Fenton: but this has a high probability of being a really, you know, sort of opportunistic.

[0:51:31] Trustee Fenton: There's a lot of opportunities within this

[0:51:33] Voice 11: work

[0:51:34] Trustee Fenton: that's coming up and what strategies you have in place

[0:51:37] Trustee Fenton: that would help engage the First Nations at the table sooner than later.

[0:51:44] Manager Emmings: that's a really good question um when we were developing the contribution agreement we knew

[0:51:50] Manager Emmings: that we wanted to make that a big component of the work and so we were very um keen to put in

[0:51:56] Manager Emmings: both a budget line and a holding place in terms of objectives for that um in terms of strategy

[0:52:03] Manager Emmings: uh i think islands trust and islands trust conservancy are really in the beginning phases

[0:52:09] Manager Emmings: of developing relationships and that those relationships

[0:52:13] Manager Emmings: will help to guide where this type of program moves.

[0:52:18] Manager Emmings: We have started some outreach through contacts

[0:52:22] Manager Emmings: that we have already been developing relationships with.

[0:52:25] Manager Emmings: So for example, the Saanich Leadership Council staff

[0:52:29] Manager Emmings: have been talking with them and may have some opportunities

[0:52:35] Manager Emmings: opportunities to continue working with them and especially around some lands that we are

[0:52:44] Manager Emmings: managing on Sydney Island and then also on Salt Spring so we're starting to make inroads I guess

[0:52:51] Manager Emmings: where we have already got contacts and trying to build those and then from that also expand to

[0:52:58] Manager Emmings: other nations um where we can make those contacts um through this program there is an anticipated

[0:53:05] Manager Emmings: and you we can look at that when we get to the budget a bit there is an anticipated contract

[0:53:10] Manager Emmings: position um to help us help us um grow those relationships and i really do feel like we do need

[0:53:17] Manager Emmings: um some dedicated resources to help us do that and to make those um contacts and to also help

[0:53:25] Manager Emmings: to build the relationship with existing staff that we have so that we're um we're not seeing it

[0:53:32] Manager Emmings: just as in one position so much as kind of scattered and permeating through our whole unit

[0:53:38] Manager Emmings: um and that is kind of the i guess if i want to think of a strategy and with that without our

[0:53:45] Manager Emmings: reconciliation plan in place yet um the strategy is to try to make sure that those relationships

[0:53:51] Manager Emmings: are being developed at every level within our staff and also with the nations that we have

[0:53:57] Manager Emmings: started to work with. So I know that that's not a step-by-step-by-step answer to that. But I think

[0:54:06] Manager Emmings: the best strategy for reconciliation and also for working with First Nations,

[0:54:13] Manager Emmings: as I see it right now, is that organic development of relationship and building on that.

[0:54:18] Manager Emmings: And part of it is also making sure that we, where we can work with nations to provide, you know, to use some of our funds to help do, for example, property management, but with First Nations or with First Nations contractors, where appropriate.

[0:54:37] Manager Emmings: Thank you.

[0:54:41] Trustee Stamford: Trustee Fast.

[0:54:43] Trustee Fast: Thank you, everybody.

[0:54:44] Trustee Fast: everybody. I'm, whoops, sorry, I'm in trouble with my mouse and can't get my hand down. Okay.

[0:54:52] Trustee Fast: The, I agree with Trustee Adams' point about it perhaps being better called an interim

[0:55:03] Trustee Fast: project charter. Until we get the coordinator in position, I would be hesitant about putting

[0:55:12] Trustee Fast: putting um targets in about so many species or so many hectares or anything like that

[0:55:18] Trustee Fast: until we can make good estimates or we have good evidence to make the and and research to do the

[0:55:26] Trustee Fast: estimates on if we even go that way so um perhaps and calling it an interim project charter might

[0:55:33] Trustee Fast: make people feel more comfortable and it would also be a commitment basically to revisit it

[0:55:39] Trustee Fast: when we get to the point of uh um tightening it up or um having the coordinator on board and maybe

[0:55:50] Trustee Fast: we decide to keep it loose because we want to develop these relationships and and uh um and

[0:55:56] Trustee Fast: use more general approaches i the other part i wanted to say is uh regarding the big picture

[0:56:02] Trustee Fast: idea or the or the um uh the theme what are we trying to actually do um since since we've got

[0:56:11] Trustee Fast: the funding there has been movement at the federal level uh where this money is coming from for

[0:56:16] Trustee Fast: example uh canada um has this uh 30 by 30 goal now 30 percent canada is committed to protecting 30

[0:56:25] Trustee Fast: of the territory by 2030 and uh prime minister trudeau was at the um international panel of

[0:56:34] Trustee Fast: biodiversity and ecosystem services uh presenting uh over zoom but you know there's things happening

[0:56:42] Trustee Fast: on the at the un and at the federal level in terms of goals and it might be worth in the

[0:56:47] Trustee Fast: background part they're just putting a um reference to contributing to uh canada's um

[0:56:59] Trustee Fast: commitments, and goals, something like that. Anyway, I just wanted to flag that and that I,

[0:57:06] Trustee Fast: I, my other part that I wanted to say was, regarding who we're going to talk to this

[0:57:15] Trustee Fast: under objectives there, the second bullet refers to the compilation and analysis of SAR data.

[0:57:22] Trustee Fast: I don't think we know, from what I know, I'm not sure that anybody has a firm grip on what species at risk are in the whole island's trust area.

[0:57:33] Trustee Fast: And as a naturalist who's been working on projects like this, where are the herons nesting?

[0:57:41] Trustee Fast: Do we still have nesting herons on Bowen Island, for example?

[0:57:45] Trustee Fast: that's not reflected in the conservation database or in its informally recognized

[0:57:56] Trustee Fast: and I'm not sure that it would be found in an inventory so I'm wondering if

[0:58:00] Trustee Fast: there's a possible maybe not in this project charter but in the next one to

[0:58:08] Trustee Fast: consult with the new coordinator whenever that is but we may want to hold

[0:58:14] Trustee Fast: some bio blitzes consult with local nature clubs and local naturalists who will actually be able

[0:58:20] Trustee Fast: to say oh yeah we have western screech owls here i hear them every year around such and such a time

[0:58:26] Trustee Fast: because honestly i think that's where some of that data is is in individuals and um and local nature

[0:58:32] Trustee Fast: clubs informal networks so i wouldn't want to just have it only be in the baskets of

[0:58:37] Trustee Fast: of the general public and only certain communities

[0:58:45] Trustee Fast: or certain levels of government

[0:58:48] Trustee Fast: because in order to inform the program,

[0:58:53] Trustee Fast: I think there is gonna be need to do some outreach

[0:58:56] Trustee Fast: to knowledge holders, whoever they may be.

[0:59:00] Trustee Fast: And so those are my comments,

[0:59:03] Trustee Fast: but otherwise at this stage,

[0:59:04] Trustee Fast: I'm happy to support this as an interim project charter.

[0:59:10] Trustee Stamford: Okay, thank you, Trustee Fast. Is there any other comments or would somebody like to make, put the motion out or any adjustments to the motion as it stands? Go ahead, Trustee Fast.

[0:59:25] Trustee Fast: Okay, that the Islands Trust Conservancy Board approved the Species at Risk Interim Project Charter dated January 26, 2021.

[0:59:39] Trustee Stamford: Did you get that, Coraline? There's a slight adjustment there.

[0:59:45] Trustee Stamford: Yes, I added interim.

[0:59:47] Trustee Stamford: Great. Thank you. Do I have a seconder?

[0:59:51] Trustee Stamford: Go ahead, Trustee Fenton.

[0:59:56] Trustee Stamford: If there's any other comments.

[1:00:00] Trustee Stamford: I'm not seeing any, let me just quickly,

[1:00:02] Trustee Stamford: do you have a comment, Trustee Fenton?

[1:00:05] Trustee Stamford: Can you unmute?

[1:00:07] Trustee Fenton: Thanks, I'll just, I'm just going to forward, Kate,

[1:00:12] Trustee Fenton: just some information just to look into with respect

[1:00:14] Trustee Fenton: to the conservation to Indigenous protected

[1:00:18] Trustee Fenton: and conserved areas, the IPCA.

[1:00:21] Trustee Fenton: I can't actually be fully aware of it,

[1:00:23] Trustee Fenton: but if not, it's worth looking at.

[1:00:25] Trustee Fenton: I've been following them for the last year or two,

[1:00:28] Trustee Fenton: and they've been there's a lot of resource there a lot of depth and potential synergies including

[1:00:33] Trustee Fenton: um representatives on vancouver island i'll be able to reach out to them and i'll copy you all

[1:00:40] Trustee Fenton: that would

[1:00:41] Trustee Fast: be great thanks okay trustee adams had her hand up as well okay go ahead trustee adams

[1:00:49] Voice 9: yeah i'm just wondering about proposing an amendment that or just an addition that says

[1:00:55] Voice 9: something like request staff to provide recommendations about um revised objectives

[1:01:04] Voice 9: after a project management uh manager uh is in place or is that a given i mean i i'm just not

[1:01:11] Voice 9: sure if that's necessary but it was just a thought what

[1:01:17] Manager Emmings: do you think kate um i think what

[1:01:22] Manager Emmings: yes i think that you could make that resolution i would almost suggest that it be a separate

[1:01:27] Manager Emmings: resolution yeah

[1:01:28] Trustee Stamford: that's what i was thinking

[1:01:29] Manager Emmings: by trust or by vice chair yeah

[1:01:31] Trustee Stamford: that's

[1:01:33] Voice 9: fine okay so

[1:01:35] Trustee Stamford: let's um vote on this recommendation as it stands um all those in favor okay i'm assuming and

[1:01:48] Trustee Stamford: and trustee clark you were in favor sorry i couldn't see you at the time yes he was okay i

[1:01:55] Trustee Stamford: still can't see him um and i'm in favor so that one passes unanimously and um trustee adams would

[1:02:02] Trustee Stamford: you like to make a second motion uh

[1:02:07] Voice 9: yes i'd move that we request staff to provide recommendations

[1:02:11] Voice 9: about um revisions to the project charter for the species at risk program after project manager

[1:02:22] Voice 9: is in place or coordinator

[1:02:25] Trustee Fast: is it a coordinator yeah

[1:02:26] Manager Emmings: i was gonna say it should be um a species

[1:02:28] Manager Emmings: at risk program coordinator sorry okay okay

[1:02:32] Trustee Stamford: program

[1:02:33] Voice 9: coordinator thank

[1:02:35] Trustee Stamford: you are you giving

[1:02:37] Trustee Stamford: any direction on what kind of adjustments

[1:02:39] Voice 9: well just asking for staff recommendations about that

[1:02:43] Voice 9: yeah

[1:02:44] Manager Emmings: um can i just try to get the um the resolution up on yeah hang

[1:02:50] Manager Emmings: on two seconds

[1:02:51] Manager Emmings: I'm just going to stop sharing that one.

[1:02:56] Voice 9: And sorry,

[1:02:57] Manager Emmings: Linda, can I ask you to just quickly repeat it?

[1:03:02] Voice 9: I'll try.

[1:03:04] Voice 9: I'm sorry.

[1:03:08] Voice 9: That the Islands Trust Conservancy Board requests staff to provide recommendations about revised objectives to the Species at Risk Project Charter

[1:03:25] Voice 9: after a sorry what was it again um program coordinator or program coordinator is in place

[1:03:33] Voice 9: really

[1:03:44] Manager Emmings: really small on everyone's screen let me make it a bit bigger

[1:03:46] Manager Emmings: I

[1:03:53] Voice 9: guess it should be the interim SAR project charter is

[1:04:03] Manager Emmings: that large enough for everyone to read

[1:04:05] Manager Emmings: yep and

[1:04:08] Manager Emmings: is that does that capture your resolution Linda okay

[1:04:12] Voice 9: thank you so

[1:04:17] Trustee Stamford: we have a recommendation

[1:04:18] Trustee Stamford: I have a recommendation here, everybody's clear on it, do I have a seconder? Go ahead Trustee Fenton is the seconder. And any other questions? Seeing none, let's go ahead and vote. All those in favor? Great, that passes unanimously, thank you.

[1:04:51] Trustee Stamford: Okay if there's no other questions about the charter, I found this very useful. I've copied

[1:04:58] Trustee Stamford: it off because I do get a lot of questions about it and this provides a good outline of

[1:05:05] Trustee Stamford: the kind of direction that we want to go in. So thank you for for doing this overall project

[1:05:11] Trustee Stamford: Charter. So, if we're ready to move on, our next item is the Deep Ridge Nature Reserve Request for

[1:05:21] Trustee Stamford: Decision. It's a management plan. And who is spearheading this one? I will be, Nuala.

[1:05:31] Voice 1: Thanks, Nuala. Okay,

[1:05:32] Voice 1: great. Thank you. So, we're looking at two nature reserves on Salt Spring

[1:05:40] Voice 1: Spring Island today. They have some basic differences in management goals. One is open

[1:05:46] Voice 1: to the public and has a lot of use on the trails and which is the Lower Mount Erskine

[1:05:51] Voice 1: Nature Reserve and then this one which we will talk about first is the Deep Ridge Management

[1:05:57] Voice 1: Deep Ridge Nature Reserve which is closed to the public but is very is adjacent to the Peter

[1:06:03] Voice 1: Arnell Regional Park and that gets a lot of use and then there are some unauthorized trails that

[1:06:10] Voice 1: feed into deep ridge so due to COVID these two management plans have been delayed most of the

[1:06:17] Voice 1: ecological work was done in 2019 and we had hoped to have more on the ground First Nations

[1:06:22] Voice 1: involvement with Harold Joe doing some cultural learning on site but COVID restrictions made this

[1:06:28] Voice 1: difficult with his timelines and and everything else so you will notice that also the First

[1:06:35] Voice 1: First Nations letters didn't go out until December of 2020 and we had hoped and planned to have more

[1:06:43] Voice 1: face-to-face engagement with these plans but it just it couldn't happen what with COVID.

[1:06:50] Voice 1: But Lisa Wilcox the internal government liaison has been instrumental in going over these plans

[1:06:56] Voice 1: as she does with all of our management plans now and really refining the wording around the

[1:07:03] Voice 1: First Nations connections and I really wanted to thank her for the time she puts into these plans

[1:07:08] Voice 1: and what a learning experience it is for me to go through these with her each time and we're always

[1:07:14] Voice 1: refining wording and um and and you know hoping to express um our commitment to reconciliation in

[1:07:22] Voice 1: these plans the um it is it's um we're still as Kate was saying earlier so at the beginning of

[1:07:30] Voice 1: of our journey with actually making those connections

[1:07:32] Voice 1: with First Nations, which we are really, you know,

[1:07:35] Voice 1: finding even more difficult with COVID right now,

[1:07:37] Voice 1: but it really is on our mind of how we can expand that

[1:07:41] Voice 1: and get more engagement.

[1:07:43] Voice 1: So there are new action items

[1:07:46] Voice 1: on all of our management plans now that include

[1:07:52] Voice 1: how we do cultural competency training

[1:07:57] Voice 1: with all of the partners.

[1:07:58] Voice 1: And so far, the partners that have been involved with these two plans and the Denman Island, which the three that were passed at, I think, the last meeting, the partners that are involved, like our conservation co-holders, have been really supportive of this and really realize that First Nations involvement is important as we move forward.

[1:08:18] Voice 1: word um and and then i just i wanted to i believe there was a question from one of the trustees

[1:08:27] Voice 1: about um how we demonstrate that objectives are being met for these management plans from

[1:08:33] Voice 1: one 10-year plan to the next so i just wanted to address um that the in the past the management

[1:08:42] Voice 1: plans have been very diverse in content and you know they haven't had um they it was difficult

[1:08:49] Voice 1: to compare from even plan to plan never mind from property to property so in around 2017 we came up

[1:08:55] Voice 1: with a new more consistent template that is used for all of our management plans and so for these

[1:09:00] Voice 1: two new ones they are now have this new template which ensures that it income it has the basics

[1:09:08] Voice 1: that we need like a full ecological survey and inventory threats lists and tables and and the

[1:09:15] Voice 1: management issues and the recommendations for short-term to long-term goals are listed to try

[1:09:22] Voice 1: and make an effort to see how we're growing and how we're going from these, you know, 10-year plans.

[1:09:29] Voice 1: So we've tried to make an effort to make sure that these plans aren't just put on a shelf and

[1:09:36] Voice 1: they're working documents that we go and we look to. And I changed the site forms for our annual

[1:09:44] Voice 1: monitoring, looking and making specific questions for these specific properties based on the

[1:09:49] Voice 1: recommendations that are in these plans and the action items.

[1:09:53] Voice 1: So looking specifically at a certain area, if there was invasives there, and how we can

[1:09:59] Voice 1: go back and look at that area yearly, see if any work that's being done to remove them,

[1:10:04] Voice 1: how that's progressing, and to feed back into the constant cycle of these plans, not just

[1:10:11] Voice 1: every 10 years, but every year.

[1:10:14] Voice 1: at least. So there, it's definitely a work in progress. We're still developing a database

[1:10:21] Voice 1: to develop a more robust matrix of all the threats, all the activities, all the species

[1:10:28] Voice 1: at risk that we should be looking for, et cetera, and invasive species. So if you have any other

[1:10:33] Voice 1: questions on that, please let me know. So in specifically for the deep ridge, which is close

[1:10:38] Voice 1: to the public, but there are some unauthorized trails there. It's a very steep, narrow property.

[1:10:44] Voice 1: so it doesn't get a lot of people except for very close to where the regional park is next door

[1:10:50] Voice 1: there were two species at risk that have been observed there the leafless wintergreen and the

[1:10:56] Voice 1: northern red-legged frog and there's only one ecological community that runs through this long

[1:11:02] Voice 1: narrow slit so there isn't a diverse amount of ecological communities but the one that is there

[1:11:09] Voice 1: is at risk. So for the basics of going into the future with this and the financial kind

[1:11:19] Voice 1: of repercussions are invasive species removal, there's not that much there and restoring though

[1:11:29] Voice 1: a closed trail that is still being used a little bit so to get in some plantings there to discourage

[1:11:37] Voice 1: future use and and then as with the other plans more engagement with first nations towards

[1:11:43] Voice 1: cooperative management and the bigger very big issues of conducting climate change research

[1:11:51] Voice 1: and coordinating the species risk surveys and i will speak to the lower mount erskine

[1:12:00] Voice 1: next but if you had any specific questions about deep ridge please let me know now

[1:12:06] Voice 1: any

[1:12:10] Trustee Stamford: questions go ahead trustee adams sorry

[1:12:17] Voice 9: i lost my little cursor to unmute myself um

[1:12:21] Voice 9: yeah i i'm just my only little thing i was wondering about when i was reading this through

[1:12:27] Voice 9: was just around and i understand the reasons for not wanting to have a trail through there

[1:12:32] Voice 9: but i i am wondering just it says it's heavily used or well used or something like that that the

[1:12:42] Voice 9: the one of the unauthorized trails and I guess I'm just trying to understand what our process is and

[1:12:52] Voice 9: how we could how we will communicate about closing that off or do we have more information about

[1:12:58] Voice 9: who's using it and how many people are affected and it just seems to me it could be a an area of

[1:13:05] Voice 9: difficulty that we may or may not be prepared to handle if we get a lot of objection to closing a

[1:13:12] Voice 9: trail off there so uh sure

[1:13:15] Voice 1: so there sorry there is um there are signs in place at the moment that

[1:13:23] Voice 1: have been put in with the regional park too to distinguish the property line um there it is um

[1:13:29] Voice 1: um it is not well um like very heavily used and it is the reason um that it has been

[1:13:40] Voice 1: um why it has been flagged as something to close is because it's at a very steep

[1:13:45] Voice 1: bit of and so it's very unsafe trail um and and it's but it is only kind of a small section but

[1:13:54] Voice 1: if people do come down into that section they are more likely to then continue into the nature

[1:13:59] Voice 1: reserve and make more unauthorized trails. In terms of being contentious, which I think is what

[1:14:05] Voice 1: you're asking, I don't think it'll be any more so. There has been issues in the past about having

[1:14:13] Voice 1: an open trail in there, but even the local user groups now have said that it really is too steep

[1:14:19] Voice 1: to have a trail that goes right through the reserve. So there's already some trail signage

[1:14:28] Voice 1: saying to um that it is closed and but it would be um adding in one more location where the signage

[1:14:37] Voice 1: should be more prominent and removing some of the older signage which is kind of falling down

[1:14:42] Voice 1: um it's it is um so yes basically we want to keep it um consistent and not have it's a trail that

[1:14:53] Voice 1: goes into the regional park and then could potentially go off into private property and

[1:15:01] Voice 1: we wanted on the other side and so we wanted to avoid that yeah

[1:15:06] Voice 9: okay no thanks I just wasn't sure

[1:15:08] Voice 9: how big an issue we might be creating by yeah I guess it says well-worn trail so I just wasn't

[1:15:17] Voice 9: sure how many people might be using it and and whether we needed sort of more of a communications

[1:15:24] Voice 9: plan. But it sounds like it's already kind of headed towards people understanding a reason

[1:15:31] Voice 9: that this needs to be closed.

[1:15:33] Voice 1: It has been for a while. Yeah, it's well worn. It is I think also

[1:15:36] Voice 1: deer use it as well. And because it's on this steep bit, it's, it's like erosion worn.

[1:15:45] Voice 1: Okay,

[1:15:45] Trustee Stamford: thank you. Any other comments from trustees?

[1:15:49] Trustee Stamford: I'm sorry it's a bit of delay here as I trustee Clark you're good okay um we we have a motion here

[1:16:03] Trustee Stamford: um I would like it might be good if trustee Adams is it's a salt spring thing if you want to make

[1:16:11] Trustee Stamford: the recommendation um it's um either on page 36 at the top or um page 40 oh you're on mute there

[1:16:31] Trustee Stamford: yeah

[1:16:35] Voice 9: just it's not oh i'm sorry there it is right in front of me um i move that the islands trust

[1:16:42] Voice 9: conservancy board approved the 2020 update of the deep ridge nature reserve management plan

[1:16:47] Voice 9: dated december 14th 2020 you

[1:16:51] Trustee Stamford: have a seconder yeah trustee fastest is seconder thank you

[1:16:55] Trustee Stamford: you uh if there's any other comments uh questions of clarity seeing none

[1:17:03] Trustee Stamford: i have one oh okay sorry

[1:17:05] Trustee Fast: i didn't see you there go ahead um it's just uh to keep track of these things for trustees i wonder

[1:17:11] Trustee Fast: if um because i might look at this in next year and go where's deep bridge again is it necessary

[1:17:18] Trustee Fast: or should we be putting on salt spring island or the location into these motions

[1:17:24] Voice 11: but i don't

[1:17:25] Trustee Fast: know i think we've got lots of maps and things i just wanted to put it out there if anybody else

[1:17:29] Trustee Fast: thought that they might have have that question it

[1:17:33] Trustee Stamford: certainly wouldn't hurt so we can add that

[1:17:38] Trustee Stamford: in future is that okay yep great okay so um i'd like to call the vote all those in favor

[1:17:50] Trustee Stamford: and that passes unanimously thank you very much and we're just moving on to the next management

[1:17:57] Trustee Stamford: plan and we'll be taking this one as well and that's the lower

[1:18:01] Trustee Stamford: mount erskine isn't it yeah

[1:18:03] Voice 1: that's correct yeah um so that's great um there again this is the polar opposite it is very well

[1:18:10] Voice 1: used there are public trails but there are also um again unauthorized trails as people try to

[1:18:17] Voice 1: um you know avoid steep areas and there were old um trails that we've tried to stop use and which

[1:18:26] Voice 1: is always difficult when people are used to doing it but these trails go right into private property

[1:18:31] Voice 1: and that's what we really try to avoid having any trail that goes into private property from

[1:18:37] Voice 1: our nature reserve. So there has already been some signage here but and especially

[1:18:45] Voice 1: use of our nature reserves has really gone up during the COVID lockdown stages where a lot

[1:18:51] Voice 1: more people are out on their local areas and using the trails so there has been some increase in

[1:18:56] Voice 1: erosion and use which is always a concern. So this is a larger property and it has five rare

[1:19:06] Voice 1: ecological communities within the reserve but there are no rare species have been found yet but

[1:19:11] Voice 1: they have been found in surrounding lands and this is a great parcel showing connectivity

[1:19:17] Voice 1: because it goes up to the lower Mount, I'm sorry, the Mount Erskine Provincial Park, and there's also

[1:19:24] Voice 1: protected areas around from Salt Spring Island Conservancy, etc. So it's really a lovely

[1:19:31] Voice 1: parcel and connects many different lands, and there's trails leading right from lower Mount

[1:19:34] Voice 1: Erskine, our nature reserve, up into these areas, which are open and well used. So for the rare

[1:19:43] Voice 1: rare species have been found in some of these surrounding protected areas and it is very likely

[1:19:47] Voice 1: that they are there too and and hopefully with more of the the funding and species surveys we

[1:19:52] Voice 1: will um we will find those species that are they're hiding out from us there um again the um

[1:20:01] Voice 1: the major financial concerns and and the major um things that we'll be working on is some trail

[1:20:08] Voice 1: improvement and upkeep um upkeep to make sure that they remain safe from danger trees and that

[1:20:13] Voice 1: kind of thing, but also to deal with some of the erosion issues and potentially some

[1:20:19] Voice 1: rebuilding of trail and planting of some species to deter people from going on

[1:20:28] Voice 1: where they shouldn't be going. There are also quite a few invasive species there and we have

[1:20:37] Voice 1: have been doing annual um cleanups with that um and then the the same type from um that are

[1:20:45] Voice 1: prevalent in a lot of our management plans which is um climate change research and conducting and

[1:20:51] Voice 1: especially on this site where there's known species at risk around it um to have a bigger

[1:20:56] Voice 1: better picture of what's there and of course the first nations um cooperative management which um

[1:21:02] Voice 1: We hope, as is in one of the action plans, it's working in collaboration to make the management plan for areas of cultural heritage and gathering and harvesting and the sacred significance with First Nations.

[1:21:18] Voice 1: And these, that Lisa Wilcox has been instrumental in kind of laying out a draft, but we haven't got any of our properties yet got past that draft form.

[1:21:30] Voice 1: and it it didn't it doesn't have to be one for each property though like it's depending on what

[1:21:38] Voice 1: the First Nations would like it could be one for a whole island or one for that particular First

[1:21:44] Voice 1: Nations how they see working with us so it's it's an overarching plan it's not totally specific but

[1:21:50] Voice 1: it covers things like if any remains were found how the basic management they would like to see

[1:21:56] Voice 1: if we are doing any restoration projects that include digging, how, you know, how the basics

[1:22:02] Voice 1: should be laid out of how we should go, how we should interact with them to make sure that there's

[1:22:07] Voice 1: some, if they want someone on site, that kind of overarching principles there. And again, if you

[1:22:15] Voice 1: have any questions, please let me know.

[1:22:18] Trustee Stamford: Great. Thank you. Any questions of Nuala? Sue Allen,

[1:22:23] Trustee Stamford: go ahead.

[1:22:24] Trustee Fast: Yeah, my question is just about COVID. I've seen the remarks about dogs off-leash and

[1:22:32] Trustee Fast: mountain bikes. Are there any particular kinds of uses that have been more damaging?

[1:22:41] Voice 1: It depends from property to property. Here, there hasn't been at least reported,

[1:22:50] Voice 1: and it is difficult when I'm not there,

[1:22:52] Voice 1: but we do have kind of the eyes and ears

[1:22:54] Voice 1: of the local conservancy groups

[1:22:56] Voice 1: that help us distinguish what's going on.

[1:22:59] Voice 1: There has been a bit of mountain bike use.

[1:23:02] Voice 1: There's been a lot more complaints

[1:23:04] Voice 1: and things about off-leash dogs than there usually is.

[1:23:08] Voice 1: So that is a bit of a concern,

[1:23:11] Voice 1: especially if it gets near like nesting seasons

[1:23:13] Voice 1: and that kind of thing.

[1:23:15] Voice 1: And it has been shown to really affect species.

[1:23:18] Voice 1: so that is something that is very difficult to deal with especially when we're not on site all

[1:23:24] Voice 1: the time it's something that really needs a good communication program and and um people on site

[1:23:29] Voice 1: maybe and i'm um hopefully and i'll be able to do more like just being there for like a day when

[1:23:35] Voice 1: you know a lot of people there like a saturday and just being a presence saying you know or

[1:23:40] Voice 1: handing out something or a sign saying you know these are the basic rules please keep your dogs

[1:23:44] Voice 1: on leash. We have a lot of problems getting signage that people will look at. So sometimes

[1:23:52] Voice 1: having a person there is really important and how we can utilize our social media to help

[1:23:56] Voice 1: get the message across. But on all islands right now, off-leash dogs have been much more of a

[1:24:02] Voice 1: concern than they usually are at this time.

[1:24:04] Trustee Fast: Thank you. That was more of a general question

[1:24:06] Trustee Fast: question to see what the impact on the whole program, but thanks I think the focus on the species at risk and the nesting period and the, you know, the wildlife, as opposed to dogs, and I'll send some examples around anyway, that might be helpful.

[1:24:26] Voice 1: Thank you.

[1:24:27] Voice 1: any

[1:24:29] Trustee Stamford: other questions of nola um okay um i just have a comment or i guess it's a question is um

[1:24:42] Trustee Stamford: after we um pass these these management plans is there a way of going back to the neighbors

[1:24:53] Trustee Stamford: and saying here's the completed report because i would think a lot of the the information is

[1:24:59] Trustee Stamford: also interesting to them just for their own property but also then it just it reinforces

[1:25:05] Trustee Stamford: their part of their responsibility to to this property um because i know you reach out to them

[1:25:13] Trustee Stamford: at the beginning of of the management plan but is there a way of closing the loop and saying

[1:25:19] Trustee Stamford: here's the results of our our study yeah

[1:25:23] Voice 1: so um in those initial the letters that go out we usually

[1:25:27] Voice 1: get send them to the neighbors within 100 meter radius and then there is an option on the

[1:25:32] Voice 1: questionnaire for neighbors and anyone who fills out the questionnaire which is also online the

[1:25:37] Voice 1: neighbors get a paper copy as well but then told that they can do a survey monkey type

[1:25:41] Voice 1: survey online they can put in their contact details to be to get any other further information

[1:25:50] Voice 1: and so we're trying we haven't always been great at this then putting the directly like to

[1:25:58] Voice 1: individuals send out a link of the approved management plan but we do try to put it in

[1:26:05] Voice 1: our social media and it's on our website all our management plans are on our website so to make it

[1:26:11] Voice 1: known that it's been approved and that they can go to our website to see the management completed

[1:26:15] Voice 1: completed management plan yeah but

[1:26:18] Voice 1: yeah there can always be better um improvement with um

[1:26:22] Voice 1: communications especially around those neighbors because having their support of what's going on

[1:26:26] Voice 1: there is so important and um and just to make them aware of the boundaries lines and everything else

[1:26:31] Voice 1: it really relieves problems if everyone knows where everything is um but yeah that is um it's

[1:26:38] Voice 1: a constant struggle with changing neighbor ownership too like sometimes there's consistent

[1:26:42] Voice 1: but then also that changes

[1:26:44] Voice 1: so um but no that's definitely a focus is trying to make everyone

[1:26:49] Voice 1: know what's going on great

[1:26:51] Trustee Stamford: thank you um if there's no further questions um trustee Fenton

[1:26:57] Trustee Stamford: do you have a question and

[1:27:01] Trustee Fenton: it's probably us we can answer now but I really every time I hear this

[1:27:05] Trustee Fenton: or read 100 meters and I live on the gulf islands that doesn't even get to the top of my driveway

[1:27:13] Voice 11: so

[1:27:13] Trustee Fenton: like who are we informing we're all interconnectedness and you know like it

[1:27:20] Trustee Fenton: should be a kilometer circle or something that actually is of significance so that we actually

[1:27:25] Trustee Fenton: send out these inquiries or updates to wherever it's not one neighbor on one side or one end or

[1:27:32] Trustee Fenton: 100 meters away which often doesn't encapsulate very many people i

[1:27:38] Voice 1: know it depends on where it

[1:27:39] Voice 1: it is it's it's interesting because on a island like gambier you'd think there wouldn't be that

[1:27:45] Voice 1: many but within 100 meter radius of the gambier ones there were almost you know there was almost

[1:27:49] Voice 1: 100 or like it was a lot they're usually a lot and um and it's not um it's 100 meter from like

[1:27:57] Voice 1: the boundaries so um it for the

[1:28:00] Trustee Fenton: properties there

[1:28:02] Voice 1: there's not a lot like lower mount erskine it's

[1:28:04] Voice 1: nature they're protected areas around so there's not a lot but if there's smaller

[1:28:08] Voice 1: or lots by deep ridge there's a lot of small lots along one boundary so there's actually

[1:28:13] Voice 1: you know dozens of neighbors but we could branch out to make sure that there's always a minimum

[1:28:21] Voice 1: amount of people that we contact or I know a lot of people like that paper letter but we do try

[1:28:30] Voice 1: and make it known on the island about the public the community engagement process so that anybody

[1:28:38] Voice 1: Anybody on the island can partake in that.

[1:28:42] Trustee Stamford: Great.

[1:28:43] Trustee Stamford: Thanks.

[1:28:44] Trustee Stamford: Trustee Fast.

[1:28:46] Trustee Fast: Just to confirm, it sounds like you're talking about private individuals and households.

[1:28:51] Trustee Fast: And I'm wondering about our conservation neighbors, the provincial parks and those kinds of things.

[1:28:59] Trustee Fast: Do they all get copies as well?

[1:29:02] Trustee Fast: Okay, good.

[1:29:03] Voice 1: They do, yes.

[1:29:04] Voice 1: I just wanted to confirm.

[1:29:05] Trustee Fast: Yeah.

[1:29:05] Voice 1: Yeah.

[1:29:05] Voice 1: Could

[1:29:07] Trustee Stamford: I get someone to put the motion?

[1:29:11] Trustee Stamford: Go ahead, Trustee Fast.

[1:29:13] Trustee Fast: Sure, I'll put it on this time.

[1:29:15] Trustee Fast: That the Islands Trust Conservancy Board approve the 2020 update of the lower, or is this 2021 update?

[1:29:23] Trustee Fast: I guess the date.

[1:29:25] Trustee Fast: It's 2020.

[1:29:26] Voice 1: It was all

[1:29:27] Voice 1: completed in 2020.

[1:29:29] Trustee Fast: Thank you.

[1:29:29] Trustee Fast: update of the lower mount uh erskine nature reserve management plan dated i see december

[1:29:35] Trustee Fast: 14 2020 i didn't see that before

[1:29:38] Voice 11: uh

[1:29:39] Trustee Stamford: do i have a seconder uh go ahead it'll be trustee adams

[1:29:45] Trustee Stamford: and any other questions or comments seeing none i'll call the vote all those in favor

[1:29:54] Trustee Stamford: and that passes unanimously um i've got

[1:30:00] Trustee Stamford: a couple of hands up trustee fast is your um hand up okay we're all good good okay moving on um

[1:30:09] Trustee Stamford: we've got a request for decision on whether or not to add an islands trust conservancy

[1:30:16] Trustee Stamford: town hall section who's speaking to this i

[1:30:22] Manager Emmings: did this one up so i'm happy to speak to it um

[1:30:25] Manager Emmings: This is really coming, actually, this came from doing the website development project and what we realized as we were doing the section that was talk to your local officials and talk to us about what you want to see done in the Islands Trust region.

[1:30:41] Manager Emmings: And we realized that the ITC board is the only body of the Islands Trust that doesn't actually have a town hall component to its meetings.

[1:30:50] Manager Emmings: and this it just looked a little strange on the website so it kind of highlighted

[1:30:57] Manager Emmings: whether or not the board wants to allow this to or to have this kind of section in its

[1:31:03] Manager Emmings: in its standing meeting items and so in looking at it we have looked at

[1:31:13] Manager Emmings: the bylaw that guides meeting one moment

[1:31:18] Manager Emmings: can

[1:31:18] Voice 9: i get myself a snack

[1:31:22] Manager Emmings: apologies i have a sick child downstairs who's just taking my attention

[1:31:26] Manager Emmings: for a very quick moment oh i feel like i should be part of one of those um videos on how life is

[1:31:38] Manager Emmings: coming into our world um my apologies everyone it's fine we've all been there yeah

[1:31:50] Manager Emmings: i have a husband who's away taking care of his mother and um and my son is sick so i can't send

[1:31:56] Manager Emmings: him to school so um anyhow getting

[1:32:00] Trustee Fast: back to the snack yeah i vote for a snack yes

[1:32:05] Manager Emmings: um we did go through the bylaw that islands trust conservancy has and there's nothing that would

[1:32:10] Manager Emmings: prevent us from having a component like this in our meetings the recommendation from our

[1:32:15] Manager Emmings: our legal services or legislative services manager

[1:32:18] Manager Emmings: is that this can be done through a resolution of the board.

[1:32:21] Manager Emmings: We can of course update our meeting by-laws

[1:32:23] Manager Emmings: should we choose to do so.

[1:32:25] Manager Emmings: And I think as we start to do updates to that

[1:32:28] Manager Emmings: related to things like remote meetings like this,

[1:32:35] Manager Emmings: that we could probably introduce some sections,

[1:32:37] Manager Emmings: but it's not required in order to hold a town hall session.

[1:32:41] Manager Emmings: So staff are kind of putting it to the board,

[1:32:43] Manager Emmings: whether or not you would like to do this.

[1:32:46] Manager Emmings: One of the organizational benefits, I suppose,

[1:32:49] Manager Emmings: is the ability to provide more options for communication

[1:32:55] Manager Emmings: with individuals and outside agencies,

[1:32:57] Manager Emmings: both within and with interest in the Islands Trust area.

[1:33:02] Manager Emmings: It does require a little bit of extra management

[1:33:04] Manager Emmings: from our chair and from discussions

[1:33:07] Manager Emmings: with the legislative services manager.

[1:33:09] Manager Emmings: Her recommendations is that we put a time limit on that

[1:33:12] Manager Emmings: and be very clear about that time limit. And so that's part of the recommendation

[1:33:19] Manager Emmings: or recommended option. And other than that, in terms of implementation, it would just go on the

[1:33:26] Manager Emmings: standing agenda. And we would likely when we have our new website up and running, we would be part

[1:33:32] Manager Emmings: of that communications piece on how you can approach the Atlas Trust Conservancy Board.

[1:33:36] Manager Emmings: board. So the resolution that we've suggested as staff is that the board direct us to add town

[1:33:42] Manager Emmings: halls and town hall and delegations to the standing agenda for ITC board meetings, but that

[1:33:48] Manager Emmings: we limit the allocated time to a maximum of 15 minutes unless otherwise directed by board

[1:33:53] Manager Emmings: resolution.

[1:33:55] Trustee Fast: Trustee Fast. Thank you. I think this is really interesting and I support the initiative,

[1:34:02] Trustee Fast: um although i've got some uh suggested changes i uh i like the idea of welcoming people into

[1:34:10] Trustee Fast: our meetings i've been uh looking at our um you know how will we attract donors how will we make

[1:34:16] Trustee Fast: long-term relationships with uh potential donors and contributors and people who might want to

[1:34:23] Trustee Fast: volunteer and first nations and neighbors and the whole uh uh web of conservation um

[1:34:31] Trustee Fast: around uh of the the properties and uh and and private uh covenants so i'm i'm um i'm in support

[1:34:41] Trustee Fast: of being transparent and uh making sure um especially since we have so many closed meetings

[1:34:48] Trustee Fast: that the open parts are inviting and uh however i would like to um uh suggest that instead of the

[1:34:57] Trustee Fast: words town hall we use the words public comments and uh this is what we use on bowen island at

[1:35:03] Trustee Fast: council meetings and and uh and in my experience it's rare that um well partly i think it would

[1:35:11] Trustee Fast: help to distinguish uh the town hall which is uh at a local trust committee meeting tends to

[1:35:18] Trustee Fast: in my experience be a uh uh let me tell you what's wrong with you kind of um uh opportunity

[1:35:26] Trustee Fast: um to a uh public comments and and uh let's hear from people and i also um anyway just to

[1:35:36] Trustee Fast: to distinguish from the role of a local trust committee

[1:35:40] Trustee Fast: and the role of the ITC board for Islanders.

[1:35:45] Trustee Fast: I think that might help.

[1:35:47] Trustee Fast: So I'll suggest replacing the words town hall

[1:35:50] Trustee Fast: with public comments.

[1:35:52] Trustee Fast: And then secondly, I'd like to suggest that

[1:35:56] Trustee Fast: before we open it up, that we establish guidelines.

[1:35:59] Trustee Fast: So in the chat, I've posted a link to the guidelines

[1:36:02] Trustee Fast: for public participation that we adopted on Hornby Island and Denman Island and Gambier Keats

[1:36:10] Trustee Fast: as an invitation for people to participate and letting them know what the different parts of

[1:36:18] Trustee Fast: the meeting are that they can participate in and how. And so I just, before we go ahead with this,

[1:36:27] Trustee Fast: I thought it would be good if we had some guidelines in place, and I just wanted to put this out here.

[1:36:37] Trustee Fast: Otherwise, I think it would be great for relationship building and the different kinds of outreach to let people know, even just to let people know, look, our meetings are open.

[1:36:46] Trustee Fast: You can come and talk to us about your share your ideas.

[1:36:49] Trustee Fast: So those are my comments.

[1:36:51] Trustee Fast: Thank you.

[1:36:53] Trustee Stamford: Do I have any other comments from trustees about those recommendations?

[1:37:06] Trustee Stamford: Trustee Clark, I didn't see you originally. You're fine. Okay. So I'm hearing no other

[1:37:13] Trustee Stamford: comments. Can we make those adjustments? Yeah. Go ahead, Trustee Fast. Do you have something to add,

[1:37:21] Trustee Stamford: Kate

[1:37:22] Manager Emmings: I'm almost wondering if we could separate out the resolutions one this is

[1:37:31] Manager Emmings: just a suggestion directing us to the public comment section to the agenda but

[1:37:37] Manager Emmings: then a second requesting that staff what is it called develop your public

[1:37:45] Manager Emmings: participation yeah okay and

[1:37:48] Manager Emmings: I can start doing that if you like sure

[1:37:52] Trustee Fast: I would make

[1:37:53] Trustee Fast: the motion then that the ITC board direct staff to add public comments and

[1:37:59] Trustee Fast: delegations to the standing agenda for ITC board meetings limiting the total

[1:38:05] Trustee Fast: allocated time allocated total time to maximum 15 minutes unless otherwise

[1:38:10] Trustee Fast: was directed through board resolution you want

[1:38:14] Trustee Fast: to do them one at a time

[1:38:15] Trustee Stamford: yeah okay um do i have

[1:38:19] Trustee Stamford: a seconder uh trustee adams and hearing or seeing no further comments let's um vote on that first

[1:38:32] Trustee Stamford: recommendation all those in favor aye and that passes unanimously and then we're still working

[1:38:46] Trustee Stamford: on the second recommendation

[1:38:48] Trustee Fast: direct staff to develop guidelines for public participation

[1:38:55] Trustee Fast: during itc meetings okay

[1:39:10] Trustee Stamford: does that look okay trustee fast yeah okay um do i have a seconder

[1:39:18] Trustee Stamford: go with trustee fenton as a seconder um if we're ready

[1:39:25] Trustee Fast: okay go ahead would the would the board

[1:39:28] Trustee Fast: like to see these guidelines before they're put up and approve them or um which is what we did with

[1:39:35] Trustee Fast: local trust committee meetings or do you want to leave it like that because we could just add a few

[1:39:42] Trustee Fast: words um and bring it back to the board i think we would

[1:39:48] Voice 9: want to see them and yeah

[1:39:50] Trustee Fast: so if it could

[1:39:51] Trustee Fast: say and and uh and bring back to the board for approval okay

[1:39:54] Voice 9: thank you

[1:40:03] Trustee Stamford: okay okay and trustee

[1:40:07] Trustee Stamford: Fenton has uh seconded that motion so we'll just make sure it's up there we're comfortable with

[1:40:17] Trustee Stamford: that okay all those in favor say aye or hands up super okay so that passes unanimously did you get

[1:40:31] Trustee Stamford: the wait I was a little fast off the the top there with the first motion Coraline are you

[1:40:37] Trustee Stamford: you comfortable that that passed you got the information you needed yeah i've got everything

[1:40:42] Trustee Stamford: thanks super thanks okay thanks for this i think it would have been pretty hard for that

[1:40:47] Trustee Stamford: to not be passed and that we would very state in our minutes that we did not want any public

[1:40:53] Trustee Stamford: engagement in our public meetings but um so anyway i'm glad that passed the way it did

[1:40:58] Trustee Stamford: um so moving on um we've got there's no items for discussion or direction but we do have an

[1:41:05] Trustee Stamford: item under correspondence and that's proposed uh vqos for liskiti um that we did talk about at an

[1:41:14] Trustee Stamford: earlier meeting and there's a response from the ministry of flint road yeah

[1:41:22] Manager Emmings: there's not really

[1:41:23] Manager Emmings: much to add there um except that we sent it in and they've responded and they will make changes

[1:41:29] Manager Emmings: presumably at some point but we won't know what those are until they okay

[1:41:33] Trustee Stamford: so unless we have a

[1:41:36] Trustee Stamford: gondola uh on luskete then not not so much luck on that so um okay so updates for information um

[1:41:47] Trustee Stamford: any updates from the executive committee trustee fast um

[1:41:53] Trustee Fast: yes i um oops my aunt yes i can um

[1:41:59] Trustee Fast: let you know that trust council was held back in december so for those of you who aren't uh um

[1:42:07] Trustee Fast: part of the elected body uh december 2nd and and uh and 3rd we um also had a number of uh

[1:42:16] Trustee Fast: letters resulting from that meeting including about a coastal strategy um which is on a number

[1:42:21] Trustee Fast: of uh provincial ministers to-do lists their mandate letters including to develop a coastal

[1:42:28] Trustee Fast: strategy, which Islands Trust is supporting that idea. We also asked for the powers to regulate

[1:42:37] Trustee Fast: tree cutting on the islands. And so there's letters of these. I just wanted to introduce you to

[1:42:44] Trustee Fast: the advocacy function of the Islands Trust. And if you go to the main web page under advocacy,

[1:42:51] Trustee Fast: you can see all the letters from the chair. And that's a good place to get at a glimpse

[1:42:55] Trustee Fast: what kind of big movements the Islands Trust is trying to head for we've got a number of

[1:43:02] Trustee Fast: strategic planning projects underway as well involving groundwater and connecting

[1:43:10] Trustee Fast: contiguous bits of forest okay I'm taking too long I can tell we're doing our policy statement

[1:43:16] Trustee Fast: update so this is the um um kind of a ocp for all the ocps in the uh islands trust area or

[1:43:27] Trustee Fast: regional growth strategies another way to think about it and so these are the um directive um

[1:43:35] Trustee Fast: the the must do such and such a development must not do this it must do this it must contribute

[1:43:42] Trustee Fast: to the health of the community it must not cut into the water supply and so all of these things

[1:43:48] Trustee Fast: are up for public comment now until February the 5th so spread the word and I wonder if

[1:43:55] Trustee Fast: Islands Trust Conservancy might be making a submission or have a chance to think about this

[1:44:00] Trustee Fast: because it is such an overarching piece or that's if we're being a separate board I wonder about

[1:44:08] Trustee Fast: about that. I just put that out there. I don't think there's a lot of time and it is public

[1:44:14] Trustee Fast: call. I wanted to, the budget is out there for public comment as well. For people who are

[1:44:21] Trustee Fast: looking, you may want to have a look at that, see how it's presented. And I think that's till

[1:44:29] Trustee Fast: February the 7th or something. And those are the main things I wanted to cover, I believe.

[1:44:39] Trustee Fast: Thank you.

[1:44:39] Trustee Fast: Super.

[1:44:40] Trustee Stamford: Thanks.

[1:44:41] Trustee Stamford: Can we just make sure that all the board members are sent the links for the policy statement

[1:44:48] Trustee Stamford: review and for the budget?

[1:44:51] Trustee Stamford: I know we get them.

[1:44:53] Trustee Stamford: So I just make sure that other members of the Islands Trust Conservancy Board is sent

[1:44:58] Trustee Stamford: those links in case they want to participate.

[1:45:03] Trustee Stamford: Any questions of Trustee Fast?

[1:45:08] Trustee Fast: Sorry.

[1:45:09] Trustee Fast: Oh, one more thing I wanted to mention.

[1:45:11] Trustee Fast: is that we, at the last trust council meeting,

[1:45:15] Trustee Fast: a select committee was struck by,

[1:45:22] Trustee Fast: and it's to look at the management,

[1:45:25] Trustee Fast: the overall management and governance of the Islands Trust

[1:45:29] Trustee Fast: as a kind of external review.

[1:45:31] Trustee Fast: And this is the, they brought up paper.

[1:45:34] Trustee Fast: It was a group of trustees who brought this,

[1:45:37] Trustee Fast: I think nine of them.

[1:45:38] Trustee Fast: and um they are all on the select committee because council voted to approve this terms

[1:45:45] Trustee Fast: of reference and um so the first meeting was held on monday uh kind of an organizing meeting i

[1:45:52] Trustee Fast: believe there's going to be um some revisions to the terms of reference before a consultant

[1:45:58] Trustee Fast: is hired and there's a 75 000 budget coming out of surplus uh to do this um uh project

[1:46:06] Trustee Fast: project so I just want to let people know that the chair of Islands Trust is part of this

[1:46:14] Trustee Fast: part of the review committee and their staff liaison is the CAO so that's another big thing

[1:46:21] Trustee Fast: that's going on at the moment part of the

[1:46:23] Trustee Stamford: terms of reference was it's quite clear that the Islands

[1:46:27] Trustee Stamford: Trust Conservancy is not being included in this review that's right so or

[1:46:32] Trustee Fast: Bowen Island Municipality

[1:46:42] Trustee Stamford: So let's move on. We've got the public acquisitions report that's starting on page 170. Anything to highlight, Kate?

[1:46:53] Trustee Stamford: Kate?

[1:46:53] Manager Emmings: Yeah, I did want to just mention, so Crystal Mountain, which is on Galliano Island,

[1:46:59] Manager Emmings: is a project that the ITC board agreed to participate in about three years ago now.

[1:47:08] Manager Emmings: And I have declared a conflict of interest with respect to that property because my husband is

[1:47:17] Manager Emmings: doing some work for the proponents. And so I have handed over the file to Claire Frader,

[1:47:23] Manager Emmings: who is our director of trust area services, and she will work with our ecosystem protection

[1:47:28] Manager Emmings: specialist to provide guidance to the board on that. And I just wanted to mention that on the

[1:47:32] Manager Emmings: public record. I haven't actually worked very much on the file to date because it was part of the

[1:47:38] Manager Emmings: original, the ITC manager's portfolio when I was ecosystem protection specialist, and it hasn't

[1:47:47] Manager Emmings: had a lot of activity so um i'm very happy to pass it over to other staff and we'll um we'll

[1:47:54] Manager Emmings: let them guide the board through that um i suppose what i can also tell you officially now and i did

[1:48:01] Manager Emmings: send this out by email is that sandy beach look at how long the work program on that one was um

[1:48:06] Manager Emmings: did actually transfer just before uh the end of last year on the 18th number yes yeah so we're

[1:48:14] Manager Emmings: We're super pleased that that did go through,

[1:48:17] Manager Emmings: took many, many years of work, both from our unit,

[1:48:20] Manager Emmings: but also from the planning department.

[1:48:22] Manager Emmings: And in true form, all the paperwork was signed,

[1:48:24] Manager Emmings: I think back in August.

[1:48:26] Manager Emmings: And then it took until the end of the year

[1:48:28] Manager Emmings: for it all to go through because of the complexity

[1:48:30] Manager Emmings: of the land title registration process

[1:48:33] Manager Emmings: for this particular project and the subdivision process.

[1:48:37] Manager Emmings: You'll recall that as part of that project,

[1:48:41] Manager Emmings: we did receive a $12,000 contribution

[1:48:43] Manager Emmings: contribution for our property management fund. And so staff have received that just received

[1:48:49] Manager Emmings: that in January, it was transferred from our lawyer. And we will, we have set it aside for

[1:48:55] Manager Emmings: a property management fund. And it's on the work program to provide some guidelines to the board

[1:49:00] Manager Emmings: around how that fund will be used. So at a future meeting, possibly in March. And then these,

[1:49:08] Manager Emmings: yeah, it's fantastic. And I should give the board a heads up that we are in the process.

[1:49:12] Manager Emmings: actually we've finalized a news release for the property and I wanted to just give a little shout

[1:49:19] Manager Emmings: out to our communications staff and also to Lisa Wilcox for really taking the time to work both

[1:49:26] Manager Emmings: with the the ministry staff at the provincial government but also with the Squamish nation to

[1:49:32] Manager Emmings: provide a I guess a broader perspective on the property not only the the nature conservation

[1:49:38] Manager Emmings: conservation side of it from us, but also a bit of a cultural perspective from the Squamish

[1:49:42] Manager Emmings: and also some connection to the ministry of municipal affairs. And that should, that's been

[1:49:50] Manager Emmings: through all the approvals processes. We're just holding it until after the board meeting, because

[1:49:54] Manager Emmings: we didn't want people calling while we were in this meeting. So I think that's scheduled to go

[1:49:59] Manager Emmings: out on Thursday and we will send it out to the board before it goes out, just so that you're

[1:50:04] Manager Emmings: all aware of that and then i'm happy to take questions if there are any about the acquisitions

[1:50:09] Trustee Stamford: any further questions uh

[1:50:13] Trustee Fast: trustee fast uh just a comment congratulations on 30 nature reserves

[1:50:19] Trustee Fast: in 30 years and uh i just want to notice the resonance of the word 30 which was also in the

[1:50:27] Trustee Fast: Canada protecting 30 percent of the land by 2030 and there's a 2030 target for greenhouse gas

[1:50:35] Trustee Fast: emissions in Canada as well anyway we're all looking at the decade ahead and I think this

[1:50:40] Trustee Fast: is a great start thank you any

[1:50:44] Trustee Stamford: other comments uh Don was your hand up no okay okay yeah thanks

[1:50:57] Trustee Stamford: very much that's been really exciting as a member of the local trust committee I'm watching

[1:51:03] Trustee Stamford: Keats Island and the zoning process in that area any little step is really appreciated and so I

[1:51:12] Trustee Stamford: think the community has looked forward to this for a long time to see something that's held so

[1:51:17] Trustee Stamford: in so much care and consideration that it's now preserved officially it means a huge amount to

[1:51:27] Trustee Stamford: that community so um moving on we've got um a budget report um any questions that starts on

[1:51:38] Trustee Stamford: page 180 or am i missing something kate uh

[1:51:41] Manager Emmings: just that there is a public covenants update as well

[1:51:44] Manager Emmings: oh

[1:51:44] Trustee Stamford: sorry i did skip over

[1:51:46] Trustee Stamford: one yeah public covenants any questions seeing none anything you need to

[1:51:56] Trustee Stamford: highlight kate um

[1:51:58] Manager Emmings: i'm just pass it over to catherine martel or catherine specialist um

[1:52:03] Voice 3: the only

[1:52:04] Voice 3: thing i i would mention is that uh with moss mountain covenant on salt spring there we've

[1:52:09] Voice 3: just put out an ipq for a survey a couple of days ago and so we're moving forward on getting that

[1:52:15] Voice 3: survey done and trying to get um some of the other background pieces accomplished by

[1:52:22] Voice 3: the end of this fiscal if the board recalls the we also approved some some funding from our species

[1:52:29] Voice 3: at risk program budget towards this property yeah

[1:52:34] Trustee Stamford: okay so i'm not seeing any further questions or

[1:52:39] Trustee Stamford: comments for our covenants reports i'm going to move through to um are we ready for our budget

[1:52:51] Trustee Stamford: report now did i hope i haven't missed anything okay good um so that is page 180 181 um

[1:53:00] Manager Emmings: we are

[1:53:01] Manager Emmings: just in the process of closing out our third quarter uh which i think is the end of december

[1:53:07] Manager Emmings: um so these are numbers that aren't quite finalized to that timeline because there's a

[1:53:11] Manager Emmings: bunch of entries still being done but they're mostly there um and i guess what i would say

[1:53:16] Manager Emmings: is that for most of our budget lines, we are very much on track. And I think we'll be spending

[1:53:25] Manager Emmings: most of them fully. There are a couple that are going to be a bit underspent. But to be honest,

[1:53:31] Manager Emmings: we're anticipating some overspending in our legal services budget and possibly in our property

[1:53:38] Manager Emmings: management area. So if that's the case, we might actually come out reasonably close to the actual

[1:53:44] Manager Emmings: budget amounts um we are uh doing a good job spending the species at risk program

[1:53:51] Manager Emmings: we've been working hard to make sure that we do that um as you'll see from the numbers there we

[1:53:57] Manager Emmings: are i guess just shy of twenty thousand dollars still remaining in there that we haven't um we

[1:54:03] Manager Emmings: haven't allocated uh and i think that that's gonna go pretty quick with some of the plans we have at

[1:54:09] Manager Emmings: the moment um the other things that i just want to highlight uh we did do a call for um donations

[1:54:17] Manager Emmings: for our opportunity fund just before christmas and we're successful in receiving a little bit

[1:54:22] Manager Emmings: of revenue for that source and i just wanted to say thank you to carla funk for um putting out

[1:54:28] Manager Emmings: her uh her feelers and also making sure to try to wrestle up some funding for that um there are

[1:54:35] Manager Emmings: are of course there's a lot more that we could do and we're we're hoping and planning towards that

[1:54:40] Manager Emmings: end as we move forward um running through here i think those are the only updates that i would

[1:54:49] Manager Emmings: provide at this time uh you'll see oh yes you'll see that the property management fund um where

[1:54:55] Manager Emmings: we've received that twelve thousand dollars for keats island we've added a line item for our

[1:55:00] Manager Emmings: managed restricted funds right now that's just sitting in a bank account but we're actually

[1:55:04] Manager Emmings: hoping to add it to the investments that we are looking at with our director of admin services

[1:55:11] Manager Emmings: with the impact investing that we talked about at the board a few meetings ago.

[1:55:17] Manager Emmings: So more news to come on that in future meetings.

[1:55:22] Trustee Stamford: Any comments or questions about the budget and where we're at in the third quarter?

[1:55:26] Trustee Stamford: I didn't see Linda or Sue Ellen you're good okay I just can't see you all on one screen

[1:55:40] Trustee Stamford: so I'm flipping back and forth here okay good thanks for this and then we are on to

[1:55:51] Trustee Stamford: new business no new business as far as we can see and our next meeting for a regularly scheduled

[1:55:59] Trustee Stamford: um islands trust conservancy meeting is tuesday march 30th and um we are going to

[1:56:10] Trustee Stamford: close the public portion of this meeting and adjourn it and we'll be moving to an in-camera

[1:56:18] Trustee Stamford: meeting so i'd like somebody to if somebody could make the motion to close the meeting

[1:56:25] Trustee Stamford: any volunteers go ahead i know

[1:56:34] Trustee Fast: you would swell and i'll make the motion um as presented at in 8.1

[1:56:41] Trustee Fast: and this is to do with closing the meeting to the public in accordance with the community charter

[1:56:46] Trustee Fast: part 4 division 3 section 91 d e k and that staff be invited to remain in the meeting

[1:56:59] Voice 11: okay

[1:57:00] Trustee Fast: do i have a seconder

[1:57:02] Trustee Stamford: trustee adams and oh let's do trustee clark let's just spread the

[1:57:09] Trustee Stamford: love around here um all those in favor say aye aye

[1:57:15] Voice 9: good

[1:57:16] Trustee Stamford: that passes unanimously and so the meeting

[1:57:19] Trustee Stamford: is closed and

[1:57:21] Trustee Stamford: And

Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 1 
January 26, 2021 
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
  
Date: 
Time: 
Location: 
Tuesday, January 26, 2021 
10:00 a.m. 
Electronic Zoom Meeting 
 
Board Members Present Kate-Louise Stamford, Chair  
 Sue Ellen Fast, Vice Chair  
 Donald Clarke  
 Doug Fenton  
 Linda Adams  
   
Staff Present Kate Emmings, ITC Manager  
 Clare Frater, Director, Trust Area Services (joined the meeting at 11:50 a.m.) 
Carla Funk, Acting Fundraising Specialist 
 
 Corlynn Strachan, Administrative Assistant/Recorder  
 Erin Coulson, Acting Communications Specialist (left the meeting at 11:00 
a.m.) 
 
 Kathryn Martell, Acting Ecosystems Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:00 a.m. and acknowledged that the meeting 
was being held in Coast Salish First Nations territory. 
1.1 Election of Chair and Vice-Chair 
As per Islands Trust Conservancy Policy 1.2, Islands Trust Conservancy Board and 
Committee Elections, all Islands Trust Conservancy members are eligible to be 
nominated and run for the positions of Chair and Vice Chair of the Islands Trust 
Conservancy Board. These members are: Linda Adams; Donald Clarke; Sue Ellen Fast; 
Doug Fenton; and Kate-Louise Stamford.  
The Islands Trust Conservancy Manager reviewed the voting procedure and called for 
nominations for Islands Trust Conservancy Board Chair. 
Trustee Adams nominated Kate-Louise Stamford as Chair of the Islands Trust 
Conservancy Board and Trustee Fast seconded the nomination. Trustee Stamford 
agreed to stand for the nomination of Chair of the Islands Trust Conservancy Board. The 
ITC Manager called for nominations a second time and third time, hearing none, she 
declared trustee Stamford Chair of the Islands Trust Conservancy Board, by acclamation. 
The Islands Trust Conservancy Manager reviewed the voting procedure and called for 
nominations for Islands Trust Conservancy Board Vice-Chair. 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 2 
January 26, 2021 
Chair Stamford nominated Sue Ellen Fast as Vice-Chair of the Islands Trust Conservancy 
Board and Trustee Fenton seconded the nomination. Trustee Fast agreed to stand for 
the nomination of Vice-Chair of the Islands Trust Conservancy Board. The ITC Manager 
called for nominations a second and third time, hearing none, she declared trustee Fast 
Vice-Chair of the Islands Trust Conservancy Board, by acclamation. 
1.2 Staffing Updates 
The Board congratulated Kate Emmings on being the successful candidate for the ITC 
Manager position in a permanent role. 
The ITC Manager provided the following updates: 
 The Communications and Fundraising position has been split in half. Carla Funk 
has taken over the Fundraising Specialist role and Erin Coulson has taken over 
the Communications Specialist role, in addition to taking over the Islands Trust 
Communications role. 
 The Ecosystem Protection Specialist position, formerly Kate Emmings’ role, has 
been posted internally. 
 Two new positions are being created, including a Species at Risk (SAR) Program 
Coordinator and a co-op position to assist. This SAR Program Coordinator role is 
currently under classification review with the Public Service Agency. 
2. APPROVAL OF AGENDA 
By general consent, the Islands Trust Conservancy Board approved the agenda as presented. 
3. RISE AND REPORT 
None 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of November 24, 2020 Meeting Minutes 
By general consent, the Islands Trust Conservancy meeting minutes of 
November 24, 2020 were adopted as amended. 
 Under Item 5.4.1 Executive Committee update (page 7 of the draft minutes), 
change “Financial Advisory Committee” to “Executive Committee”. 
4.2 Follow-up Action List 
The Islands Trust Conservancy Manager provided updates on the following: 
 Staff are still working on adjustment to the Pender Island covenant related to 
the septic field. Staff are paused, trying to pinpoint the location of the septic 
field and the fieldwork required to complete this task has been halted due to 
CoViD-19 travel restrictions. Staff will come to the Board with further details 
when the septic field location is established. 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 3 
January 26, 2021 
 Trustee Adams questioned if the follow up action list could be reviewed for 
dated items, noting the importance of realistic targets and a meaningful list. The 
ITC Manager will review the document to provide suggestions on items that can 
be removed with Board consensus. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Lasqueti Official Community Plan Referral, Bylaw 98 - Request for Decision 
The ITC Manager advised the Official Community Plan (OCP) for Lasqueti is 
under revision and has been referred to the ITC through the referrals process. 
Staff have reviewed how the OCP will affect ITC lands.  
The ITC Manager has spoken with the Regional Planning Manager (RPM) 
responsible for the OCP Review, and a draft of the request for decision and staff 
report were provided to the RPM. 
ITC-2021-001 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy indicate to the Lasqueti Island Local Trust 
Committee that it recommends approval of proposed Bylaw 98 (OCP), subject to 
the following conditions: 
1) Development of a “Parks and Protected Areas” land use under Section 3.5 
to clarify which uses are allowed on ITC Nature Reserves; 
2) Addition of a Parks and Protected Areas land use designation to Schedule B 
to clarify uses available for protected lands; and, 
3) Consultation between Islands Trust planning staff and ITC staff in the 
development of land use objectives for Parks and Protected Areas that are 
conducive to the uses in ITC Nature Reserves. 
CARRIED 
5.1.2 Species at Risk Project Charter - Request for Decision 
The ITC Manager provided a background and reviewed key items in the Species 
at Risk (SAR) Program project charter, highlighting the challenge of completing 
project planning while the project is already in progress, without a SAR Program 
Coordinator, and noted there may be requested changes moving forward.  
Discussion ensued on the following: 
 Program goals and what “big difference” we are making in the world?  
 Opportunities for outreach to landowners and how to we communicate 
what we are doing. 
 Measureable objectives, quantitative targets, or action items could be 
included in more detailed program planning. 
 Using this as a “first” step charter to guide the SAR Program now, more to 
come once the SAR Program Coordinator is in place. 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 4 
January 26, 2021 
 Trustee Clarke congratulated the ITC team on securing this funding, 
expressed concern over micromanagement of projects, and noted this is a 
good opportunity to development relationships with First Nations. 
 Strategy for reconciliation, relationship development, and the idea of using 
funds for property management for First Nation contractors.  
 Trustee Fast suggested making this an “interim project charter” until the 
SAR Program Coordinator is in place, with a commitment to revisit this. 
 United Nations and Federal level commitment to contribute to Canada’s 
goals; the 30 % land and ocean protection by 2030, 30x30 goal. 
 Objectives and getting a firm grip on what species at risk in the Islands Trust 
Area with outreach to knowledge holders.  
 Trustee Fenton provided the following links: 
Conservation through Indigenous Protected and Conserved Areas (IPCAs). 
https://www.conservation2020canada.ca/who-we-are. 
 
We rise together - Read the Indigenous Circle of Experts report: 
https://static1.squarespace.com/static/57e007452e69cf9a7af0a033/t/5ab9
4aca6d2a7338ecb1d05e/1522092766605/PA234-
ICE_Report_2018_Mar_22_web.pdf 
 
ITC-2021-002 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the Species at Risk Program 
Interim Project Charter, dated January 26, 2021. 
CARRIED 
ITC-2021-003 
It was MOVED and SECONDED, 
that the ITC Board request that staff provide recommendations about revised 
objectives to the Interim SAR Project Charter after a SAR Program Coordinator is 
in place. 
CARRIED 
 
5.1.3 Deep Ridge Nature Reserve Management Plan, Salt Spring - Request for Decision 
The Property Management Specialist advised that the Deep Ridge Nature 
Reserve Management Plan and the following agenda item, the Lower Mt Erskine 
Nature Reserve Management Plan, were delayed due Covid-19 restrictions. She 
also noted that letters were sent to First Nations in December 2020, and 
thanked Lisa Wilcox, the Internal Government Liaison, for her instrumental work 
on these plans. 
Trustee Adams questioned the procedure of communicating a section of trail 
would be closed off and if this is a contentious issue. The ITC Property 
Management Specialist noted the trail is erosion worn and in a steep section 
leading to private property. Additional signage will be added to reinforce the 
closure. 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 5 
January 26, 2021 
Trustee Fast requested staff add the island name added to resolutions moving 
forward. 
ITC-2021-004 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the 2020 update of the Deep 
Ridge Nature Reserve Management Plan dated December 14, 2020. 
CARRIED 
5.1.4 Lower Mt Erskine Nature Reserve Management Plan, Salt Spring - Request for 
Decision 
The ITC Property Management Specialist presented the request for decision to 
the Board highlighting this is a larger property with many well-used trails, 
connectivity to parks and private property, and rare species found in 
surrounding protected areas. 
The ITC Property Management Specialist noted the use of nature reserves has 
increased during COVID-19 which has resulted in further erosion and 
disturbance, noting trail improvement are planned, including rebuilding of trails 
and planting of species as deterrents. 
Trustee Fast questioned which kinds of usage have been most damaging during 
Covid-19. The ITC Property Management Specialist noted there has been an 
increase of dogs off leash and mountain biking which is very difficulty to deal 
with when we are not onsite, highlighting the need a good communication 
program, effective signage and presence. 
Chair Stamford questioned if after we approve management plans, is there a 
way of going back to neighbors with report/plan and closing the loop. The ITC 
Property Management Specialist noted a survey is sent to neighbours and 
approved management plans are posted on ITC website. 
ITC-2021-005 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the 2020 update of the Lower 
Mount Erskine Nature Reserve Management Plan dated December 14, 2020. 
CARRIED 
5.1.5 ITC Town Hall - Request for Decision 
The ITC Manager advised during the recent website update review, it became 
clear the ITC Board is the only corporate body within the Islands Trust without a 
town hall. The ITC Meeting Bylaw does not prevent this function and the ITC 
may wish to add a town hall component to its meetings to provide more options 
for public participation. This would require extra management from the Chair. 
Trustee Fast commented liking the idea of inviting partners, transparency, and 
recommends changing the wording of “Town Hall” to “Public Comments” to 
distinguish between role of the Local Trust Committee (LTC) and the ITC Board.  
ITC-2021-006 
It was MOVED and SECONDED, 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 6 
January 26, 2021 
that the ITC Board direct staff to add “Public Comments and Delegations” to the 
standing agenda for ITC Board meetings, limiting the allocated total time to a 
maximum of 15 minutes, unless otherwise directed through Board resolution. 
CARRIED 
ITC-2021-007 
It was MOVED and SECONDED, 
that the ITC Board direct staff to develop guidelines for public participation 
during Islands Trust Conservancy meetings and bring them back to the ITC Board 
for approval. 
CARRIED 
5.2 Items for Discussion/Direction 
None 
5.3 Correspondence 
5.3.1 Proposed VQOs for Lasqueti Island, Response to MFLNRORD 
The Islands Trust Conservancy Board accepted the correspondence for 
information. The ITC Manager noted FLNRORD will make changes at some point, 
but we don’t when those are. 
5.4 Updates for Information 
5.4.1 Executive Committee Updates 
Trustee Fast advised Board members that Trust Council was held December 2-3, 
2020. A number of letters resulted from meeting on advocacy topics including a 
coastal strategy and requesting powers to regulate tree cutting. Letters from the 
Chair can be viewed here: http://www.islandstrust.bc.ca/trust-
council/advocacy/. 
There are many projects underway including: 
 groundwater 
 strategic funding 
 policy statement update 
 regional growth strategy 
 budget 
These items are up for public comment. Links for policy statement and budget 
review: 
http://www.islandstrust.bc.ca/ 
http://www.islandstrust.bc.ca/trust-council/budget/ 
At the last Trust Council meeting a Select Committee for Governance and 
Management Review was struck to review the overall management and 
governance of the Islands Trust as an external review. The first meeting was 
held January 18, 2021. Trust Council approved the terms of reference and a 
consultant will be hired. The Chair of Islands Trust is part of review committee 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 7 
January 26, 2021 
and the Staff Liaison is the CAO. Terms of reference notes ITC and BIM are not 
included in review. 
5.4.2 Public Acquisitions Report 
The ITC Manager advised Board members of a declared conflict of interest 
regarding the Crystal Mountain conservation proposal on Galiano, and noted 
the file will be managed by the Trust Area Services Director, Clare Frater, and 
the Ecosystem Protection Specialist. The following updates were also provided: 
Sandy Beach, Keats Island, officially transferred on December 18, 2020. Staff 
received $12,000 as a contribution and will initiate development of a property 
management fund as previously directed by the ITC Board. A news release will 
be sent out Thursday and includes quotes from the Sḵwx
̱
wú7mesh (Squamish 
Nation) and the Minister of Municipal Affairs. The ITC Manager thanked the 
Communications staff and Lisa Wilcox for their work on this. 
Trustee Fast noted congratulations on thirty properties in thirty years. 
5.4.3 Public Covenants Report 
The Islands Trust Conservancy Board reviewed the Public Covenants Report for 
information. 
 The Acting Ecosystem Protection Specialist highlighted the Moss Mountain 
Covenant on Salt Spring, staff just put out an Invitation to Quote (ITQ) for a 
survey with the intent of moving forward on getting the survey and 
background pieces done this fiscal. 
5.4.4 Budget Report 
The Islands Trust Conservancy Manager advised the budget is closing out the 3
rd
 
quarter, these numbers are not finalized due to entries still being done. Most 
budget lines are on track with a couple budget lines under spent, balanced by 
overspending in legal and property management areas. Staff are doing a good 
job on spending SAR program funding and anticipate fully spending the 2020/21 
grant allocation. 
The ITC Manager thanked to Carla Funk for putting out a call for donations for 
Opportunity Fund, putting out feelers, and rustling up funding. 
A restricted budget line was added to reflect the newly establish property 
management fund. More news on impact investing to come. 
5.4.5 Guidance for Open Meetings and Electronic Meetings under Current PHO 
Orders and Ministerial Order 192 
Item received for information. 
6. NEW BUSINESS 
There was no new business. 
 

 
Islands Trust Conservancy Board Regular Meeting  ADOPTED Page 8 
January 26, 2021 
7. NEXT MEETING 
The next meeting will take place on Tuesday, March 30, 2021 at 10:00 a.m. 
8. CLOSED MEETING 
8.1 Motion to Close the Meeting 
ITC-2021-008 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (d) the security of the property of the Islands Trust 
Conservancy board; and (e) the acquisition, disposition or expropriation of land or 
improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (k) negotiations and related 
discussions respecting the proposed provision of a service that are at their preliminary 
stages and that, in the view of the board, could reasonably be expected to harm the 
interests of the Islands Trust Conservancy  board if they were held in public; and that 
staff be invited to remain in the meeting. 
CARRIED 
The Islands Trust Conservancy Board convened the closed portion of the meeting at 12:30 p.m. 
Rise and Report from the in camera session will occur during the next regular board meeting on 
March 30, 2021. 
 
9. ADJOURNMENT 
By general consent, the meeting adjourned at 11:59 p.m. 
 
 
_________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Recorder