Islands Trust Programs Committee regular meeting, February 5, 2021

[0:00:01] Voice 10: Okay, so welcome to the Trust Programs Committee meeting for February 5th, 2021.

[0:00:09] Voice 10: Thanks for being here.

[0:00:11] Voice 10: We have started the recording and our live streaming, so just to be aware of that.

[0:00:16] Voice 10: We're broadcasting and so if folks need to turn off their Wi-Fi for any reason, go ahead

[0:00:28] Voice 10: and do that or if they're visual for any reason if they're having trouble hearing us just go ahead

[0:00:34] Voice 10: and do that. We're calling to order this meeting. We're recording and live streaming. We want to

[0:00:40] Voice 10: acknowledge with respect that we're grateful to be able to gather together within the locations

[0:00:44] Voice 10: of the traditional and treaty territories of the Coast Salish people. I offer this opportunity for

[0:00:50] Voice 10: all trustees on the call and staff members on the call today to go ahead and acknowledge their

[0:00:57] Voice 10: treaty and territorial areas in the chat function as part of our reconciliation effort. So please

[0:01:03] Voice 10: feel free to do that. I'm Deb Morrison, Chair of the Trust Programs Committee and elected for North

[0:01:09] Voice 10: Pender Island. I'm joined today by members of Trust Programs Committee and staff.

[0:01:14] Voice 10: And actually I'm going to take a moment to just go around and actually we have no attendees but

[0:01:21] Voice 10: I think it's still helpful given the recording. I know people are watching the recording for us

[0:01:25] Voice 10: to just do a quick round if trustees can introduce themselves. So I will start with Michael Cahill.

[0:01:33] Voice 19: Good morning, Michael Cahill, Bowen Island.

[0:01:36] Voice 10: Thank you, Trustee Langrath.

[0:01:43] Voice 13: Good morning, Case Longrath from Gabriel Island, Sunamu Territory.

[0:01:48] Voice 10: Thank you, Trustee Rogers.

[0:01:52] Trustee Rogers (probable): Morning, I'm pleased to join you from Lek Tynes in Alcatsum,

[0:01:56] Trustee Rogers (probable): in the traditional territory of the Squamish, Tsleil-Waututh and Musqueam and Seychelles people.

[0:02:03] Voice 10: Thank you. Trustee Brent.

[0:02:07] Voice 11: Paul Brent from Saturna Island. Good morning.

[0:02:10] Voice 10: Thank you. Trustee Critchley.

[0:02:13] Trustee Critchley (probable): Good morning. David Critchley from Denman Island, which is known to the Comox people as Clyde H.

[0:02:21] Voice 10: Thank you. Trustee Fenton.

[0:02:24] Trustee Fenton (probable): Hi, Doug Fenton from Thieves Island.

[0:02:28] Voice 10: Thank you. Trustee Peterson.

[0:02:35] Voice 12: Good morning from Laskete Island.

[0:02:39] Voice 10: Thank you. And Chair Luckham.

[0:02:43] Trustee Luckham (probable): Peter Lockham, Fetus Island in the Lacks and in Penelope Territory. Thank you.

[0:02:49] Voice 10: Thank you. And I'm coming today from the Wasanich Territories on North Penrith.

[0:02:55] Voice 10: We also have a number of staff members joining us today. And if they can go ahead and introduce

[0:03:01] Voice 10: themselves. Robert?

[0:03:06] Voice 2: My name is Robert Barlow. I'm the Legislative Services Clerk. I'll be hosting

[0:03:09] Voice 2: and being the recording secretary today.

[0:03:12] Voice 4: Thank you.

[0:03:12] Voice 4: Delani?

[0:03:17] Voice 21: Hello, I'm Delani Hipla, Senior Policy Advisor with Trust Area Services.

[0:03:23] Voice 21: Thank you.

[0:03:24] Voice 21: Lisa?

[0:03:26] Voice 3: Yeah, my name is Lisa Wilcox, Senior Intergovernmental Policy Advisor

[0:03:31] Voice 3: joining from Lekwungen Territory.

[0:03:34] Voice 5: Thank you.

[0:03:35] Voice 3: Claire?

[0:03:38] Voice 8: Claire Feder, Director of Trust Area Services, joining from Wastanak Territory.

[0:03:42] Voice 8: Thank you.

[0:03:43] Voice 8: And Russ?

[0:03:44] Voice 16: I'm Russ Hudson-Piller.

[0:03:46] Voice 16: I'm the Chief Administrative Officer of the Allens Trust.

[0:03:49] Voice 10: Thank you.

[0:03:49] Voice 10: All right.

[0:03:50] Voice 10: And I know we don't normally do that all around, but I know that the meetings have been viewed

[0:03:55] Voice 10: a little bit more frequently, so I think it's helpful occasionally to do that.

[0:03:58] Voice 10: We're grateful for the ability to have electronic meetings where we're reducing our carbon

[0:04:02] Voice 10: footprint, that trustees, staff, and the public don't have to travel as we're honoring the

[0:04:07] Voice 10: provincial health orders at the same time and guidelines during the pandemic.

[0:04:12] Voice 10: Like members of our staff who are now working from home, all of you are connected to the

[0:04:16] Voice 10: we need to stay and have different types of equipment and connections thanks for any of

[0:04:19] Voice 10: the challenges that we face as we deal with the technology and go forward um and thanks to all

[0:04:25] Voice 10: the staff for being able to work this through with us over the last year it's been great um i ask

[0:04:29] Voice 10: everyone to mute their mics when they're not speaking um and i will mute you if you don't

[0:04:34] Voice 10: mute yourself so please do that um and it reduces the risk of any background um looking annoying

[0:04:42] Voice 10: uh we appreciate and understand your assistance as we go through any challenges we might

[0:04:46] Voice 10: face today. I also want to add that this is a place of employment and a public gathering despite the

[0:04:51] Voice 10: fact that many different staff and others are in their own homes. Everyone has the right to

[0:04:55] Voice 10: stay from a respectful workplace. I also want to acknowledge that many of us are co-parenting and

[0:05:01] Voice 10: teaching from home and so as we may need to have these momentary pauses, that is the reality that

[0:05:08] Voice 10: we're living through. So acknowledge that to be a thing. All right, thank you for your patience

[0:05:14] Voice 10: today. We appreciate your understanding and unprecedented time. All right. So we will go

[0:05:21] Voice 10: ahead and have a look at our agenda for the day. Are there any new items or reordering of the agenda

[0:05:29] Voice 10: that folks need to talk about? And again, just as the norm of this meeting, we use our digital

[0:05:36] Voice 10: hands. It helps me flag and keep an ordering list. So please use your digital hands if you'd like to

[0:05:41] Voice 10: speak. Any reordering of the agenda? Okay, I'm going to go ahead and by consensus approve the

[0:05:50] Voice 10: agenda as it stands. Okay, election of the vice chair. So Trustee Colburn resigned as vice chair

[0:06:03] Voice 10: in December, as effective as December 4th. And so we are having to go through and elect a new vice

[0:06:11] Voice 10: chair Claire do you need to sort of introduce that for us and kind of get us

[0:06:17] Voice 8: organized around that

[0:06:17] Voice 8: yes thank you chair I have a script that I will read to introduce the election process

[0:06:23] Voice 8: and then we'll administer it according to the procedures that we have so with that with your

[0:06:30] Voice 8: permission I'll start off and read you the the process so the first order of business is to

[0:06:36] Voice 8: elect the chair of trust programs committee for the upcoming room or for the remainder of the term

[0:06:40] Voice 8: a few points to note about these elections nominations must be made and seconded by

[0:06:46] Voice 8: someone other than the nominee each nominee will be asked to indicate their willingness to stand

[0:06:51] Voice 8: as a candidate once nominated where an election by vote is necessary two staff will assist in

[0:06:57] Voice 8: counting the votes where a vote is necessary a ballot for each well we will not be developing

[0:07:03] Voice 8: ballots but what we're going to ask you to do is email me in the absence of being able to have

[0:07:08] Voice 8: ballots but we're going to ask people to email me with their selection and provide the candidate's

[0:07:14] Voice 8: surname of their choice on the email address or in the email to the person conducting the election

[0:07:20] Voice 8: which will be me. We will provide this to you electronically before the nominations are called.

[0:07:25] Voice 8: Voting is secret ballot and proxy voting is not permitted. Following the count of ballots the name

[0:07:31] Voice 8: of the successful candidate will be announced but we will not be announcing the vote count.

[0:07:35] Voice 8: out. In the case of a tie vote on the first ballot, a further vote will be held with only

[0:07:39] Voice 8: the names of the tied candidates on the ballot. If a second ballot results in a further tie,

[0:07:45] Voice 8: staff will select a candidate by lot and ballots will be or emails will be destroyed and deleted

[0:07:50] Voice 8: when the elections are completed. So with that, I'm going to call for nominations for the position

[0:07:56] Voice 8: of Vice Chair of Trust Programs Committee and note that all nominations must be seconded.

[0:08:01] Voice 8: okay

[0:08:03] Voice 13: i i nominate uh trustee peterson and

[0:08:09] Voice 10: do we have a seconder a seconder from trustee rogers

[0:08:12] Voice 10: okay

[0:08:16] Voice 8: so trustee peterson is nominated by trustee langer ice and the nomination is seconded

[0:08:23] Voice 8: by trustee i'm sorry i didn't know that

[0:08:28] Trustee Rogers (probable): rogers

[0:08:29] Voice 8: rogers thank you um trustee peterson do you

[0:08:34] Voice 8: accept the nomination yes okay thank you so trustee peterson is nominated i now call for

[0:08:42] Voice 8: nominations a second time is there a further nomination i'm now calling for nominations a

[0:08:53] Voice 8: third time i

[0:08:59] Voice 10: would like to am i allowed to nominate someone as the chair okay yes i would

[0:09:05] Voice 10: like to nominate doug fenton i'll second that

[0:09:12] Voice 8: okay uh trustee fenton would you um accept the

[0:09:18] Voice 8: nomination uh

[0:09:21] Trustee Fenton (probable): yes i guess all right

[0:09:24] Voice 8: so trustee fenton is nominated hearing no further nominations

[0:09:33] Voice 8: i'll declare nominations closed so now for an election we're going to proceed with asking you

[0:09:41] Voice 8: and just bear with me here i'll scroll down here we're asking you to email the surname of the

[0:09:50] Voice 8: choice of your candidate to myself um sorry we haven't quite got this clear i would self i would

[0:09:57] Voice 8: suggest to myself and Robert Barlow, just the surname in the subject line is sufficient.

[0:11:39] Voice 8: We're still waiting on a number of votes.

[0:11:44] Voice 10: Remember, as you vote, you're emailing Claire and Robert with your statement of the

[0:11:51] Voice 10: surname and Claire, what else?

[0:11:53] Voice 10: Just the surname and

[0:11:54] Voice 8: the subject line is sufficient.

[0:12:11] Voice 8: Okay, as we're in new territory with the Zoom, I'm going to turn my video off and just confer

[0:12:14] Voice 8: with Robert Barlow and we'll come back to you in a moment.

[0:12:17] Voice 8: Okay.

[0:12:19] Voice 8: Make sure you're

[0:12:19] Voice 10: muting too, Claire.

[0:12:24] Voice 10: All right. So if you haven't already, make sure that you're shooting an email over to Claire. And

[0:12:28] Voice 10: if you're abstaining, just say that so that we have a clear count of everyone here. We need some

[0:13:00] Voice 10: like thought tunes while we're doing this. Having an appropriate Trust Programs Committee meeting.

[0:14:18] Voice 8: Okay. Thank you for your patience, Chair. So as I will scroll down to my script,

[0:14:23] Voice 8: I will be pleased to let you know that I declare that Trustee Peterson is Vice Chair

[0:14:32] Voice 8: of Trust Programs Committee and I ask you to join me in congratulating the Vice Chair.

[0:14:39] Voice 10: Thank you, thank you very much.

[0:14:42] Voice 5: And

[0:14:43] Voice 8: I'd like to say that this now concludes our elections.

[0:14:47] Voice 10: Thank you and thank you to both candidates for standing for this and you're both terrific

[0:14:54] Voice 10: options for this work and we look forward to having Trustee Peterson as our Vice Chair.

[0:15:00] Voice 10: All right.

[0:15:03] Voice 10: So going forward, town hall and delegations, we do not have anybody, I believe,

[0:15:13] Voice 10: right? Chair

[0:15:15] Voice 2: Morrison, if I may, I'm not sure if we did the approval of the agenda.

[0:15:22] Voice 10: Yes, we did. We did it by consensus.

[0:15:25] Voice 2: All right, including the additional late item. Is that

[0:15:29] Voice 2: correct um

[0:15:30] Voice 10: it wasn't specified when i called for that but if it is it so let's just go back and

[0:15:37] Voice 10: check on that so the approval of the late item what is the late item on it there were additional

[0:15:43] Voice 2: additional responses received late to the island's 2050 questions for trustees the summary of

[0:15:49] Voice 2: responses right

[0:15:51] Voice 9: okay go ahead claire that that that's what i was going to add okay um so

[0:15:58] Voice 10: if i

[0:16:00] Voice 10: hear no dissent to including those late objects then we're going to go ahead or those late

[0:16:06] Voice 10: responses mine which is likely one of them um we're going to go ahead and include them any

[0:16:12] Voice 10: opposition to that okay so we'll go ahead and include though that late item as part of the

[0:16:19] Voice 10: consensus for the agenda thank you um all right so that puts us at item five adoption of minutes

[0:16:32] Voice 10: on page four any changes to the minutes of the last meeting okay so yep doug do you have anything

[0:16:46] Voice 10: nope okay uh can i get co-hosting robert um okay so we'll go ahead and approve the minutes with

[0:16:55] Voice 10: consensus no meetings without resolution so we're on 5.3 follow-up action list page eight

[0:17:04] Voice 8: thank you chair i'm happy to speak to this um just letting you know we are um really the dominant

[0:17:09] Voice 8: work that's been happening as you can imagine is the islands 2050 uh work and preparing um for the

[0:17:16] Voice 8: materials on your agenda today and also working towards the engagement activities that include

[0:17:20] Voice 8: the survey that's currently out and the preparing for an online forum in early March as well as the

[0:17:28] Voice 8: Trust Council session so that really has been the dominant work for Trust Programs Committee

[0:17:31] Voice 8: but I can let you know that work has also continued on the item around the Bainsound

[0:17:36] Voice 8: Lambert Channel Forum and indeed all the secretariat work in terms of advancing

[0:17:40] Voice 8: allocating out that support and working with partners and community through our program

[0:17:44] Voice 8: coordinator um in addition um i can let you know we have you'll see your very top item is around

[0:17:52] Voice 8: the crown lands agreement um we are having meetings with um staff at forest lands and

[0:17:57] Voice 8: natural resource operations and have some hope that we will indeed be able to um work together

[0:18:02] Voice 8: um to develop some consolidate our existing agreements and bring them together into a more

[0:18:08] Voice 8: modern and consolidated agreement um however it will not be occurring in the short term i would

[0:18:12] Voice 8: it's a you likely will not have any sort of a draft for at least six months as it requires

[0:18:17] Voice 8: multiple parties within the ministry ourselves in Bowen Island municipality and on your agenda

[0:18:25] Voice 8: today you'll see you have the package for the living in the trust area mailing at least a

[0:18:28] Voice 8: project charter and as well as we've brought forward a couple of your other items so we're

[0:18:33] Voice 8: feeling like we've been responsive to what's been asked but continue to really focus on the

[0:18:38] Voice 8: islands 2050 project i'd

[0:18:41] Voice 21: be happy to take any questions perfect

[0:18:44] Voice 10: i had one quick question and

[0:18:45] Voice 10: then if anybody else has questions if you can raise your hand that'd be great um so my question

[0:18:50] Voice 10: was actually one question was around the um climate change stewardship education program it

[0:18:58] Voice 10: shows here as completed in december 2020 but i know that there has been conversation about it

[0:19:02] Voice 10: continuing into the spring with some other webinars

[0:19:05] Voice 8: and can you say more about that yeah so

[0:19:07] Voice 8: So we've completed what had been assigned

[0:19:09] Voice 8: by trust programs committee was the climate change webinars.

[0:19:12] Voice 8: There was discussion about hosting a further webinar

[0:19:15] Voice 8: with an indigenous presenter or presenters

[0:19:17] Voice 8: regarding climate change,

[0:19:18] Voice 8: but that request has come through the executive committee.

[0:19:22] Voice 8: So we'll show up on their fuel

[0:19:23] Voice 8: as it's being funded out of the reconciliation action plan.

[0:19:27] Voice 8: So the remainder of the stewardship education funding

[0:19:30] Voice 8: for this year, you'll see we've addressed

[0:19:32] Voice 8: under the living in the trust area mailing project charter.

[0:19:39] Voice 10: And then the other one was about the Secretariat. I know the Southern Gulf Island Secretary,

[0:19:45] Voice 10: I've been in various email strands with folks in the Southern Gulf Island region about that.

[0:19:50] Voice 10: If you can just give the committee a brief update on with that going forward and what's happening

[0:19:54] Voice 10: with that.

[0:19:55] Voice 8: Sure, I'd be happy to. Our program coordinator, we've been working with MLA Adam

[0:19:59] Voice 8: Olson's office to arrange a form and there were some preliminary dates that were in early February.

[0:20:04] Voice 8: However, there's been a delay in finding a facilitator for the group, and so I understand there was a meeting this week between our program coordinator and Emily Olson's office to speak about a potential facilitator, and I understand that that work continues to find someone.

[0:20:21] Voice 8: Once that's been arranged, then there will be a date arranged. I think they are hopeful that there will be something held this fiscal year, but yeah, that's been the holdup.

[0:20:31] Voice 10: Okay, great. Any other questions that folks have on the field? Trustee Rodgers?

[0:20:38] Trustee Rogers (probable): Thanks. Just a couple of brief things. One is, could you, have there been any follow-up or

[0:20:43] Trustee Rogers (probable): progress on the My Sea to Sky matter? Do you have any update on that?

[0:20:49] Voice 8: So we have, I understand that our senior intergovernmental policy analyst,

[0:20:56] Voice 8: Delaney, has been in touch with them, and they have asked us to hold off pending a grant

[0:20:59] Voice 8: application that they're writing they had let us know that they'll come back to us um when they've

[0:21:04] Voice 8: got their grant application developed so that we can write a tailored support letter that's

[0:21:09] Voice 8: specific to their request okay

[0:21:11] Trustee Rogers (probable): not that you need anything more on your agenda right now but

[0:21:14] Trustee Rogers (probable): i just wonder where that is the other thing is and i'm sorry i should have it in front of me

[0:21:19] Trustee Rogers (probable): uh there's an item on our on our ec list of things to do that basically that i think it's

[0:21:25] Trustee Rogers (probable): the number one item about or maybe number two that talks about um finding ways to coordinate

[0:21:32] Trustee Rogers (probable): activities with leather local anyway what it says on there uh waiting for the tpc to decide whether

[0:21:40] Trustee Rogers (probable): to move that matter forward you know the matter i'm referring to uh director freighter it came

[0:21:46] Trustee Rogers (probable): out of the whole salt spring incorporation and and and and i and i just i'm just going to say

[0:21:52] Trustee Rogers (probable): we should probably put that on our agenda TPC at some point because it still sits on the EC agenda

[0:21:59] Trustee Rogers (probable): and uh and it's specifically the direction is uh waiting for some indication that TPC because it

[0:22:07] Trustee Rogers (probable): was an item we brought to the beginning of this term and trust programs committee said no leave

[0:22:12] Trustee Rogers (probable): it there because it didn't seem like we had any specific direction on it so when we have some

[0:22:18] Trustee Rogers (probable): space when we get through this you know maybe in early summer or late spring we might want to bring

[0:22:25] Trustee Rogers (probable): it back to the tpc agenda do you i think you know and i see the cao has unmuted he'll know the item

[0:22:30] Trustee Rogers (probable): i'm talking about i just i'm sorry i should have it in front of me i just can't find the right words

[0:22:34] Trustee Rogers (probable): to describe it

[0:22:35] Voice 10: okay rough you want to what

[0:22:37] Voice 16: is the item well very briefly um um madam chariots

[0:22:43] Voice 16: comes out as essentially it came out of the salt spring island referendum and following that

[0:22:48] Voice 16: referendum there is an intention of trust council to work with others more specifically and find

[0:22:55] Voice 16: opportunities to work with other agencies who are delivering services and trust council at the time

[0:23:01] Voice 16: thought that they would expand that beyond the salt spring island context so they had a series

[0:23:05] Voice 16: of workshops um with uh you know 50 60 70 people i attended um one or two of those so there was

[0:23:13] Voice 16: some ongoing work and there you know just from memory there was direction for um the islands

[0:23:20] Voice 16: trust to facilitate working in all areas with others in our work and then trust programs

[0:23:29] Voice 16: committee inherited that work you and i spoke about it a couple times about a year year and

[0:23:34] Voice 16: and a half ago I was there was discussion of have events overtaken that specific direction

[0:23:41] Voice 16: and I think at the time there was interest in keeping it on the table for conversation and

[0:23:47] Voice 16: reflection and that you'd bring it back when you saw fit they have been you know even just talking

[0:23:52] Voice 16: about this the southern islands initiative that's an example of some of the work that

[0:23:58] Voice 16: this direction kind of was pointing towards so that's really the update there's been no

[0:24:03] Voice 16: explicit work on it and I'd say at least a year thank you all

[0:24:18] Voice 10: right any further questions okay

[0:24:23] Voice 10: and so we'll go ahead and just tag that into our our fuel so that we know that it's present

[0:24:28] Voice 10: in the universe and we'll figure out how to uh address that okay so I think we are good to go

[0:24:38] Voice 10: ahead on to the council business. So we have a briefing at page 12. I have 6.1 Islands 2050

[0:24:50] Voice 10: questions for trustees and summaries and we will go ahead and Claire is that you or Delaney?

[0:24:57] Voice 8: I'm happy to introduce this one. Okay. So essentially you may remember that

[0:25:02] Voice 8: there was discussion or this resolution of trust council that's on screen today that says that

[0:25:07] Voice 8: that the Trust Programs Committee was requested

[0:25:10] Voice 8: to prepare questions for our trustees

[0:25:11] Voice 8: about themes that have been emerging

[0:25:12] Voice 8: during discussion of the Policy Statement Amendment Project.

[0:25:15] Voice 8: And you had a special meeting a few weeks ago

[0:25:18] Voice 8: to determine the questions,

[0:25:19] Voice 8: which were then sent out to trustees.

[0:25:21] Voice 8: And we've consolidated the responses for you

[0:25:24] Voice 8: in this briefing.

[0:25:24] Voice 8: And you will note that you did receive a late item

[0:25:26] Voice 8: with a few updates of a few that were received later

[0:25:29] Voice 8: that we had lost in our inboxes.

[0:25:31] Voice 8: And so that is now complete.

[0:25:33] Voice 8: We have now determined that those trustees

[0:25:35] Voice 8: who are have not commented do not intend to comment so you now have a complete summary in

[0:25:40] Voice 8: front of you in that late item um so our um intention is to forward this on to council to

[0:25:46] Voice 8: support the one-day session um that is proposed and that we can discuss later on the agenda

[0:25:53] Voice 8: but this is here for your feedback in terms of how it's presented and organized and if there's

[0:25:57] Voice 8: changes you would like all

[0:26:00] Voice 10: right any comments shares people want to make about this uh trustee

[0:26:10] Voice 10: Rogers and then trustee Lundgren sorry

[0:26:12] Trustee Rogers (probable): are we are we just talking about the feedback portion or the

[0:26:16] Trustee Rogers (probable): actual schedule for the day right

[0:26:19] Voice 10: now we are talking about the responses I believe okay so

[0:26:24] Trustee Rogers (probable): I'll just I'll I'll sorry I'll defer my comments until we get to the issue of how it's going to be

[0:26:29] Trustee Rogers (probable): presented

[0:26:30] Voice 10: yeah so anything between page 12 and 42 is open for conversation right now um I feel like

[0:26:38] Voice 10: the timeline piece was in the page 43 on but correct me if I'm wrong okay trustee Langeris

[0:26:49] Voice 13: yeah just I just wanted to point out error in my in my response it was the last minute addition

[0:26:55] Voice 13: I added in just before I sent it I placed it in the wrong section and that is on uh where is it

[0:27:02] Voice 13: now one second I noted it it's in the uh oh why didn't I mark it hold on one sec in the on page

[0:27:20] Voice 13: page 30 of the agenda package in in under my second response is where it says then in 1977

[0:27:31] Voice 13: the ITA was amended in brackets actually repealed and replaced that actually belongs with the 1989

[0:27:38] Voice 13: changes the 1977 was just an amendment and the 1989 action was actually a repeal and replacement

[0:27:47] Voice 13: of the Island Trust Act.

[0:27:49] Voice 13: So the bracketed word should just drop down

[0:27:52] Voice 13: to the bottom of that page after in 1989.

[0:28:00] Voice 8: So we're happy to note that change.

[0:28:02] Voice 13: Okay, thank you.

[0:28:07] Voice 10: All right, any other comments?

[0:28:09] Voice 10: Trustee Rogers, did you want to come back?

[0:28:11] Trustee Rogers (probable): Yeah, sorry, I just, it's a more general comment.

[0:28:14] Trustee Rogers (probable): I've rethought one of my phraseologies in my submissions,

[0:28:20] Trustee Rogers (probable): but I assume that over the next few days,

[0:28:23] Trustee Rogers (probable): it would be I don't I don't think just because we agree to forward this to trust council I

[0:28:27] Trustee Rogers (probable): could I could I just confirm that I'd be free to sort of change some of the phrasing I'm using that

[0:28:32] Trustee Rogers (probable): I've thought is more appropriate uh is that is that going to be acceptable to the to the committee

[0:28:38] Trustee Rogers (probable): and and the process yes

[0:28:42] Voice 10: um in terms of editing your comments yeah

[0:28:45] Trustee Rogers (probable): yeah there was just I I was

[0:28:47] Trustee Rogers (probable): re-looking at it last night and I I yes exactly I want to just edit it I mean it's not going to

[0:28:53] Trustee Rogers (probable): trust it won't come to the ec till about the 18th of february i think or something like that or 24th

[0:29:00] Trustee Rogers (probable): actually so it won't go out in the package till about the 26th or 28th and i i it's it's not a

[0:29:07] Trustee Rogers (probable): major rewrite but i i just want to make sure that that everybody understands that it's okay with

[0:29:13] Trustee Rogers (probable): folks if people decide to edit slightly what their comments were

[0:29:18] Voice 10: yeah that's a good question um claire

[0:29:20] Voice 10: Do you have guidance for that on how to handle that staff?

[0:29:23] Voice 8: I don't

[0:29:23] Voice 10: want you to be pummeled with a ton of edits, but yeah.

[0:29:26] Voice 8: No, I have no concern from the staff perspective,

[0:29:28] Voice 8: so long as we receive it in a timely way prior to the executive committee

[0:29:31] Voice 8: agenda.

[0:29:32] Voice 10: Okay.

[0:29:32] Voice 10: But I would

[0:29:33] Voice 8: defer to the chair, whether you have.

[0:29:35] Voice 8: Yeah.

[0:29:36] Voice 7: Okay.

[0:29:36] Voice 10: I was

[0:29:38] Voice 7: just going to suggest if anybody has any changes,

[0:29:41] Voice 7: it would help us with our internal timelines.

[0:29:43] Voice 7: If they could be received before Wednesday of next week,

[0:29:48] Voice 7: if that's possible.

[0:29:50] Voice 10: Yeah.

[0:29:50] Voice 10: Yeah. Trustee Brent.

[0:29:53] Voice 11: Yes, Chair. I was just thinking to myself, wouldn't it be nice to be

[0:29:57] Voice 11: able to forward all this out to...

[0:30:00] Voice 11: all trustees well in advance of trust counsel.

[0:30:02] Voice 11: I was thinking what I was going to say before trustee Rogers brought up his,

[0:30:07] Voice 11: his thought that he wanted to reedit his was why don't we fire them out early?

[0:30:14] Voice 11: Because speak for myself, when I get my trust package,

[0:30:18] Voice 11: my trust counsel package,

[0:30:19] Voice 11: it can sometimes be very daunting to cover off on everything.

[0:30:22] Voice 11: And if we can get stuff like this out to trustees who then have time to think

[0:30:28] Voice 11: about what others have said it's it's really beneficial so i was going to actually move that we

[0:30:33] Voice 11: we send this out well prior to um trust council and perhaps after the executive committee has a

[0:30:39] Voice 11: chance to review it and do whatever they needed to do with it yeah

[0:30:43] Voice 10: and before you make a formal motion

[0:30:45] Voice 10: um trustee brent one of the other things that i would add to that is i actually think if anybody

[0:30:52] Voice 10: on this committee has an opportunity to edit their text we should actually offer that to all trustees

[0:30:57] Voice 10: before next Wednesday so like if we send this document as it stands just this chunk of the

[0:31:03] Voice 10: the current package out to trustees after this meeting today and just say you know this is our

[0:31:10] Voice 10: preliminary like synthesis or not even synthesis but this is our preliminary way we're going to

[0:31:15] Voice 10: present your thoughts to the community because I realized like in my thinking about how those

[0:31:20] Voice 10: questions were going to be used it was more that you were going to summarize my thinking so I

[0:31:24] Voice 10: I didn't write my stuff into full sentences.

[0:31:26] Voice 10: I kind of was just like point form

[0:31:28] Voice 10: and it might be more beneficial

[0:31:30] Voice 10: to like write mine into full sentences.

[0:31:32] Voice 10: So if people can see how their ideas

[0:31:34] Voice 10: are gonna be presented more holistically as a package,

[0:31:38] Voice 10: it's gonna help people, I think.

[0:31:40] Voice 10: And I would actually ask that staff return or sorry,

[0:31:44] Voice 10: trustees, if we do that, the trustees return any edits

[0:31:49] Voice 10: no later than end of day Tuesday

[0:31:51] Voice 10: Tuesday, so that there is actual time for people to be able to get it integrated properly.

[0:32:00] Voice 11: If I can speak, Chair,

[0:32:02] Voice 10: just to follow

[0:32:03] Voice 11: up on what I was saying, and so I can understand what you're

[0:32:07] Voice 11: saying, are you recommending that maybe we send this out to all trustees and say, here's what the

[0:32:14] Voice 11: responses have been. If you have a desire to make any further edits, because these are just

[0:32:19] Voice 11: preliminary please provided us those by tuesday of the coming

[0:32:24] Voice 11: week thank you that's

[0:32:25] Voice 11: all i wanted

[0:32:26] Voice 11: to clarify yeah

[0:32:27] Voice 10: do you need a motion to do such a thing claire yes please okay um trustee do you

[0:32:32] Voice 10: want to put a motion to that effect so

[0:32:35] Voice 11: i will move that trust programs committee send out the

[0:32:42] Voice 11: the preliminary responses to the questions

[0:32:46] Voice 11: posed by the TPC Chair regarding the object

[0:32:53] Voice 11: for their review and further edits

[0:32:58] Voice 11: to be delivered back to Trust Programs Chair

[0:33:05] Voice 11: no later than Tuesday, jeepers, I think that's the 9th,

[0:33:12] Voice 11: Tuesday, February 9th.

[0:33:13] Voice 11: Robert

[0:33:15] Voice 10: can I pause and make sure you got that okay apart from typos that looks right um trustee

[0:33:47] Voice 10: Brent does that reflect what you're I

[0:33:49] Voice 11: would just uh like to add uh where it says send a preliminary

[0:33:52] Voice 11: response to the three questions rather than question so that people understand that but

[0:33:58] Voice 11: we're a little bit more what we're talking about yeah that's okay with everyone yep

[0:34:03] Voice 10: to the three

[0:34:05] Voice 10: questions. Okay. And just a typo on the Tuesday. Okay. Do I have a seconder for that motion?

[0:34:14] Voice 10: Trustee Langerheis? Yeah.

[0:34:18] Voice 10: Okay. Any question on this motion? Or any comments? Sorry.

[0:34:24] Voice 10: Trustee Brent, first, do you want to say anything to this motion? Anything further?

[0:34:30] Voice 11: No, I think I've already spoken. Thanks.

[0:34:32] Voice 10: Okay. Trustee Langerheis and then Trustee Rogers.

[0:34:34] Voice 10: Yeah,

[0:34:36] Voice 13: just a question around the questions posed by TC chair, or is it by Trust Programs

[0:34:41] Voice 13: Committee?

[0:34:43] Voice 10: I think it was actually it came out as TC chair, TCP chair.

[0:34:47] Voice 10: Or

[0:34:48] Voice 13: the email did?

[0:34:49] Voice 13: Yeah.

[0:34:49] Voice 10: Yeah.

[0:34:50] Voice 13: Okay.

[0:34:50] Voice 13: Okay.

[0:34:51] Voice 13: Talking about the email, not the questions themselves.

[0:34:53] Voice 13: Yeah.

[0:34:53] Voice 13: Yeah.

[0:34:55] Voice 10: Um, trustee Rogers, did you want to ask or add a comment?

[0:35:01] Trustee Rogers (probable): No, that's I was just going to suggest that you actually just need to send them the link

[0:35:05] Trustee Rogers (probable): to this meeting is like everything's there but but you know you can do it deal with it

[0:35:10] Trustee Rogers (probable): administratively the way you want yeah

[0:35:12] Voice 10: we'll let the staff do whatever is easiest for them

[0:35:15] Voice 10: um trustee luckham thank

[0:35:21] Trustee Luckham (probable): you um yeah you know i'm not i'm ex-officious i'm a non-voting member

[0:35:26] Trustee Luckham (probable): um but i'm struggling a little bit with the concept that um we want to get this out early

[0:35:35] Trustee Luckham (probable): early in order for trustees to be able to absorb it prior to council, and yet we're sending it out

[0:35:43] Trustee Luckham (probable): on Friday, expecting people to respond by Tuesday. It's going to be natural for people to want to

[0:35:53] Trustee Luckham (probable): read the entire document. It might even be natural for people to want to edit their submission in

[0:35:59] Trustee Luckham (probable): reflection of what they've read. I would think that if you're wanting to seek clarity on the

[0:36:05] Trustee Luckham (probable): the submissions, you'd actually be better off asking trustees to reflect upon their

[0:36:10] Trustee Luckham (probable): individual submissions and either edit or clean them up for final inclusion.

[0:36:16] Trustee Luckham (probable): But, you know, that's just a conceptual idea about a process that we want to make sure

[0:36:24] Trustee Luckham (probable): that all trustees between now and Tuesday have the opportunity to reflect on that if

[0:36:30] Trustee Luckham (probable): that's what we're asking them to do.

[0:36:32] Trustee Luckham (probable): So it's just there you go.

[0:36:35] Voice 10: Yeah and to

[0:36:36] Voice 10: that point I would ask that as staff send this out I think

[0:36:40] Voice 10: it's helpful to see the whole document go out to understand how yours is in the middle but I also

[0:36:45] Voice 10: think that the real task by Tuesday in terms of the timeline is just to clarify trustees own

[0:36:51] Voice 10: statements. You know if they just want to look at theirs and understand that in the context of that

[0:36:57] Voice 10: that's fine but really and it gets to this challenge that we have in this timeline of this

[0:37:03] Voice 10: work is like do people have time to review this before tuesday are they going to want to try and

[0:37:08] Voice 10: synthesize and respond to everything it's not really the intent of this moment this moment

[0:37:12] Voice 10: is just for them to clarify their own thoughts um and then the meeting in march is really for

[0:37:19] Voice 10: when they can think with each other more deeply claire did you want to um can i just pause for

[0:37:27] Voice 10: for one second. I realized that I often use trustee and then a last name when I refer to

[0:37:32] Voice 10: trustees and I'm referring to staff by first name. And I don't mean that as disrespect. I'm

[0:37:36] Voice 10: struggling with how to frame you. Like, is it Ms. Claire? Is it DTAS? And so I'm struggling

[0:37:40] Voice 10: with the language. So that's why I keep using first names of staff just as an FYI.

[0:37:45] Voice 8: No concerns at all. I'm not sure how to comment. Certainly it's your decision as to how you like

[0:37:52] Voice 8: to send it out. I suspect trustees would like the opportunity to reflect on how they framed

[0:37:56] Voice 8: their comments in respect to how others have framed them and might aim to provide some consistency or

[0:38:02] Voice 8: further detail we would like them back with sufficient time to inform the agenda so I think

[0:38:08] Voice 8: but you know Tuesday would be helpful to staff okay

[0:38:12] Voice 9: or

[0:38:13] Voice 8: I think we wanted them back before

[0:38:14] Voice 8: Wednesday actually I think is what I heard our senior intergovernmental policy advisor suggest

[0:38:19] Voice 10: yeah I just suggest that we give a little you know we are always chasing the last few people

[0:38:24] Voice 10: so I think it's really helpful to do a Tuesday deadline just to try and reduce your workload

[0:38:30] Voice 10: so okay so having heard all that do you need any sort of shift in motion potentially Claire if

[0:38:38] Voice 10: there was a desire by the committee to have like different language associated with the email or

[0:38:43] Voice 10: can we just leave it to you to be like you know true please edit only your own comments kind of

[0:38:48] Voice 10: thing are you okay with that the

[0:38:50] Voice 8: one chair I might the one record the one change I might recommend

[0:38:54] Voice 8: recommend is that you have the people email staff rather than the chair just to take a step out of

[0:38:57] Voice 8: the mix yeah yes

[0:39:01] Voice 10: that's my understanding that they would be emailing you oh deliver back to chair oh

[0:39:04] Voice 10: yes if I sorry thank you for pointing that out we don't want that so deliver back to um to uh

[0:39:14] Voice 8: yeah who would it be tps I think in the motion it's fine just to say staff and we can specify

[0:39:19] Voice 8: it down okay if

[0:39:21] Voice 10: that's okay trustee Brent and trustee Langer okay any objection to that from

[0:39:27] Voice 10: the committee as a whole to change that out to staff okay okay trustee Peterson I'm going to go

[0:39:36] Voice 10: ahead with you thank

[0:39:41] Voice 12: you chair I'm just speaking in support of this motion and my main reason for

[0:39:47] Voice 12: for that is I think that in terms of the format

[0:39:53] Voice 12: that this is appearing in,

[0:39:55] Voice 12: I'm not sure that all trustees were necessarily aware

[0:39:58] Voice 12: that it was gonna be in this format.

[0:40:00] Voice 12: And so given that, I'm in support of this motion.

[0:40:03] Voice 10: Yeah, I feel the same.

[0:40:05] Voice 10: Russ?

[0:40:07] Voice 16: Just briefly, you didn't benefit from reading others

[0:40:10] Voice 16: as you were providing your comments.

[0:40:12] Voice 16: so you just wouldn't want um i guess claire this is more for claire just make sure that people

[0:40:19] Voice 16: shouldn't reflect and speak to other people's comments as they return the thing that should

[0:40:23] Voice 16: just solely be their own and that

[0:40:25] Voice 10: will save a

[0:40:25] Voice 16: tremendous amount of work

[0:40:26] Voice 10: yeah thank you that

[0:40:28] Voice 10: was my concern too that people would start like editing and like responding to each other so the

[0:40:32] Voice 10: goal the text to trustees should be that they're only to edit their own in the context of their

[0:40:37] Voice 10: own thinking yeah

[0:40:38] Voice 8: yes that's definitely we'll make that clear in the email we send out perfect

[0:40:42] Voice 10: Okay. I'm going to go ahead and call the vote on this motion. So that trust programs committee

[0:40:46] Voice 10: send out the preliminary responses to the three questions posed by the trust programs committee

[0:40:50] Voice 10: chair regarding the object for their review and further edits to be delivered back to the staff

[0:40:54] Voice 10: no later than Tuesday, February 9th, 2021. All those in favor, please raise digital hands.

[0:41:04] Voice 10: Um, hands down any opposed. Okay. That passes. All right. Um, anything, any further comments on

[0:41:26] Voice 10: on the item related to the responses and Claire do you need anything else from us on that item okay

[0:41:35] Voice 21: thank you chair okay

[0:41:36] Voice 10: I'm going to go ahead and move us forward to item 6.2 and if you can go

[0:41:42] Voice 10: ahead and I believe that is Claire yeah

[0:41:45] Voice 8: I will begin introducing this but just want to acknowledge

[0:41:47] Voice 8: that our two staff people are two senior intergovernment or senior policy advisors are on

[0:41:52] Voice 8: in the call and I expect they'll be there to support questions. So just wanting to introduce

[0:41:58] Voice 8: this item and you'll see in my director's comments we're bringing this to you to support hearing

[0:42:04] Voice 8: at December Trust Council the discussions that were occurring about the object and the policy

[0:42:08] Voice 8: statement we felt it would be beneficial to Trust Council to have more background and more grounding

[0:42:14] Voice 8: in the historical context and discussions that have happened before. So developed a discussion

[0:42:19] Voice 8: paper to be assistive to Trust Council and underpin and structure the discussion for the

[0:42:24] Voice 8: special purpose day that's been requested in March. So we're bringing it here for you to reflect on

[0:42:29] Voice 8: and our recommendation is that you forward it on to Trust Council and we'd like to incorporate and

[0:42:35] Voice 8: hear any concerns or questions that might arise in your reading of it. We felt it might be assistive

[0:42:41] Voice 8: to capture staff's thinking and staff's research to date that's occurred and summarize it in a way

[0:42:47] Voice 8: that might be assistive to council um yeah we um yeah i guess so over yeah i guess that's my

[0:42:55] Voice 8: summary um we want to help council have a productive discussion recognizing that with 26 people it can

[0:43:01] Voice 8: be difficult to um um have a um a fulsome discussion so this is an attempt to um assist

[0:43:10] Voice 8: with efficiency of the day and get some context okay

[0:43:15] Voice 10: um i believe trustee rogers had a question

[0:43:19] Voice 10: or comment on this section.

[0:43:22] Trustee Rogers (probable): Thanks.

[0:43:24] Trustee Rogers (probable): Just, I wanted to provide some information.

[0:43:27] Trustee Rogers (probable): The EC had a preliminary look at this on,

[0:43:29] Trustee Rogers (probable): not at the paper actually, but at the schedule on Wednesday.

[0:43:35] Trustee Rogers (probable): And just two things, just for the,

[0:43:37] Trustee Rogers (probable): and I, cause I would appreciate your input.

[0:43:39] Trustee Rogers (probable): At this point in time, the schedule was set up

[0:43:43] Trustee Rogers (probable): that this would be the, a schedule is a full day

[0:43:46] Trustee Rogers (probable): on the first day of trust council, which is the Tuesday.

[0:43:51] Trustee Rogers (probable): currently the schedule is to have town hall that night as well so just so you know that that's

[0:43:57] Trustee Rogers (probable): because it's such a full with this as a full day so just so you have that in your packet your

[0:44:03] Trustee Rogers (probable): back of your mind that that's what the day looks like you considered an alternative of breaking

[0:44:09] Trustee Rogers (probable): this up over a variety of days but the consensus was we should leave it all in one day so just so

[0:44:14] Trustee Rogers (probable): so you know that, and if you have any comments on that,

[0:44:17] Trustee Rogers (probable): we'd be happy to receive them.

[0:44:20] Trustee Rogers (probable): And particularly from you, Chair Morrison,

[0:44:22] Trustee Rogers (probable): because you're the point person on a lot of this,

[0:44:25] Trustee Rogers (probable): as you can see from the proposal.

[0:44:28] Trustee Rogers (probable): The second thing I wanted to flag was,

[0:44:32] Trustee Rogers (probable): correct me if I'm wrong, Director Frater,

[0:44:34] Trustee Rogers (probable): but I thought we just sort of recommended

[0:44:38] Trustee Rogers (probable): that the reconciliation Indigenous piece go earlier

[0:44:42] Trustee Rogers (probable): or in the day as more of an information piece rather than be later in the day as part of the

[0:44:49] Trustee Rogers (probable): discussion session number two did we not yes

[0:44:52] Voice 8: so they of course the trust programs committee agenda

[0:44:55] Voice 8: had gone out prior to the executive committee meeting okay so what

[0:44:58] Voice 8: we've done today is you'll

[0:44:59] Voice 8: see on your screen here is a revised version that incorporates the executive committee feedback

[0:45:05] Trustee Rogers (probable): Robert

[0:45:05] Voice 8: Barlow if you're able to make it a little bigger

[0:45:07] Trustee Rogers (probable): right yeah

[0:45:09] Voice 8: so yeah so this revised version

[0:45:12] Voice 8: we're bringing on screen for you here um reflects the executive committee um request to have the um

[0:45:18] Voice 8: introductory remarks followed by a session um discussing the introduction tree section the

[0:45:24] Voice 8: section one of the paper around truth precedes reconciliation um to

[0:45:29] Voice 8: have that and then a break

[0:45:30] Voice 8: and then move into the other topics right okay

[0:45:32] Trustee Rogers (probable): thank you thank you i just wanted to be because

[0:45:35] Trustee Rogers (probable): that at least that's our recommendation and based on the feedback from staff and from the senior

[0:45:41] Trustee Rogers (probable): your governmental policy advisor,

[0:45:42] Trustee Rogers (probable): that's more an information education piece as well,

[0:45:47] Trustee Rogers (probable): as opposed to, so anyway, that's the suggestion.

[0:45:50] Trustee Rogers (probable): So thank you, I'll just leave it there

[0:45:51] Trustee Rogers (probable): and let the committee.

[0:45:54] Voice 10: And the other question that I have related to this,

[0:45:57] Voice 10: if we can just scroll down a tiny bit,

[0:45:59] Voice 10: who are the members of the affordable housing working group?

[0:46:03] Voice 10: Who was that?

[0:46:05] Trustee Rogers (probable): That would have been myself,

[0:46:07] Trustee Rogers (probable): trustee Colburn and trustee Critchley.

[0:46:11] Voice 10: okay okay

[0:46:12] Trustee Rogers (probable): um

[0:46:14] Voice 10: because i'm wondering about like the sessions related to high level feedback on

[0:46:19] Voice 10: affordable housing policy directions i'm wondering if that section that we want to have somebody from

[0:46:25] Voice 10: that committee um co-chairing that or chairing or co-chairing that section of the policy review

[0:46:32] Voice 10: um because i think that makes a lot of sense the way that it's laid out i'm just

[0:46:36] Voice 10: so I don't know and I just put that out to the committee as a whole here if that's something

[0:46:41] Voice 10: that should be thought about or recommended and we can also just sort of in that moment I could

[0:46:47] Voice 10: remain as chair and just sort of turn to that person to help guide us through that section so

[0:46:51] Voice 10: that we can do it more informally too so

[0:46:54] Trustee Rogers (probable): I'm happy to do that trustee Colburn was very active on that

[0:46:59] Trustee Rogers (probable): I see he's not on the call today and if he's not if he's not able or wanting to do that if you want

[0:47:04] Trustee Rogers (probable): that assistance, I can assist you if you like. Okay. Yeah,

[0:47:10] Voice 10: so why don't I plan to reach out to

[0:47:11] Voice 10: the, I'll just send a note to all of you as a group, as a working group, and just see how you

[0:47:17] Voice 10: want to be involved in that and we can kind of work that through. Okay. All right. Any other

[0:47:24] Voice 10: questions, thoughts, comments on any of this work?

[0:47:31] Voice 8: Chair, I can let you know. So the next

[0:47:33] Voice 8: steps for this session outline is we'll incorporate any requested changes and it will go back

[0:47:37] Voice 8: for consideration to the executive committee at their next meeting um in february 24th okay

[0:47:44] Voice 10: and um

[0:47:46] Voice 10: i'm a little bit worried in terms of like the i know that there was some language related to the

[0:47:52] Voice 10: affordable housing and other documents that we've looked in i just want to make sure that that

[0:47:55] Voice 10: language is appropriate so but i don't know that i'm the best person to comment on that so if

[0:48:00] Voice 10: anybody in the affordable housing group had specific comments especially around the section

[0:48:05] Voice 10: I looked through the sections really clearly on that climate change and it looks solid,

[0:48:09] Voice 10: but I just need to really defer to the folks in the housing area if the concerns that you

[0:48:16] Voice 10: had raised were caught in that section of the report. Any comments from the affordable housing

[0:48:26] Voice 10: folks? Are you feeling okay about that section?

[0:48:33] Trustee Rogers (probable): I'll review it again. Hopefully,

[0:48:36] Trustee Rogers (probable): Trustee Coldren will review it. I thought it was fairly accurate. It captured a lot of the

[0:48:44] Trustee Rogers (probable): discussion. I will say that Trustee Critchley missed a couple of meetings. I'm not sure

[0:48:51] Trustee Rogers (probable): that it would be fair to characterize all the comments in there as a unanimous view

[0:48:55] Trustee Rogers (probable): of the committee of the working group, but I'll let him speak for that if he wishes to.

[0:49:03] Voice 10: So maybe the unanimous sort of language might need to be removed.

[0:49:11] Voice 10: I really don't want us to be in a situation where we get into trust council and a member

[0:49:17] Voice 10: of the working group is not cool with what's in the report that would be super unfortunate

[0:49:24] Voice 10: um so i just want to make sure yeah delaney

[0:49:27] Voice 7: yeah i'll just in case it's helpful so um the

[0:49:30] Voice 7: affordable housing working group had been working on a consolidated document which basically

[0:49:37] Voice 7: reflected the discussions that has been reviewed by um all of the members and that was the working

[0:49:43] Voice 7: document that that is reflected here um but of course if um just if any of the trustees on the

[0:49:51] Voice 7: working group have anything they'd like to be changed um we can do that but i just wanted to

[0:49:56] Voice 7: be clear that that it's coming from a document that was vetted by the working group so thank

[0:50:01] Voice 10: you that makes me feel much more calm about the issue okay trustee fenton and then trustee lang

[0:50:06] Voice 10: rice right

[0:50:10] Trustee Fenton (probable): so the only suggestion once again i wasn't part of that group but i'm thinking about

[0:50:15] Trustee Fenton (probable): sort of acceptance and helping with the argument is um i can just i'm looking at page 78 and i'm

[0:50:22] Trustee Fenton (probable): thinking about energy efficiency homes so we're looking at sort of what kind of homes you know

[0:50:28] Trustee Fenton (probable): affordable homes etc but you know energy efficiency means less bills at the end of the day less

[0:50:34] Trustee Fenton (probable): heating less other issues so there's an opportunity there to push the whole notion of high efficiency

[0:50:41] Trustee Fenton (probable): home so it's not you know it's affordable yes is one side of it but it's you know clustering all

[0:50:48] Trustee Fenton (probable): these other things you're trying to fit into climate change but high efficiency in regards

[0:50:52] Trustee Fenton (probable): to their overall performance would also be a just a opportunity to put it in there and

[0:50:59] Trustee Fenton (probable): help sell the argument and get people away from their what happens when you mention affordable

[0:51:06] Trustee Fenton (probable): affordable housing out loud people just all freak about it being in there not in my backyard but

[0:51:11] Trustee Fenton (probable): no we're

[0:51:12] Trustee Fenton (probable): saying everywhere throughout the community is what our goal needs to be and

[0:51:17] Trustee Fenton (probable): it's pretty well captured and there I'm just thinking it was an opportunity to

[0:51:21] Trustee Fenton (probable): squeak that in somehow speak to the high efficiency side of the housing as well

[0:51:31] Voice 10: um trustee Langrace yeah

[0:51:33] Voice 13: yeah I just wanted to say that from my perspective what has been captured

[0:51:37] Voice 13: on the climate change group is really well done.

[0:51:40] Voice 13: I appreciate it.

[0:51:41] Voice 13: I think it's fully captured a lot of our dialogues

[0:51:44] Voice 13: and I'm fully supportive of it.

[0:51:47] Voice 13: Personally, in the one section where it says

[0:51:49] Voice 13: a trust is born, which is on page 60,

[0:51:51] Voice 13: it's sort of a very short description of what happened.

[0:51:55] Voice 13: I think specifically between 74 and 77,

[0:51:59] Voice 13: you know, which is in my view

[0:52:02] Voice 13: was sort of the major change to the legislation

[0:52:04] Voice 13: legislation, where the transfer of land use authority was given to the trust committees.

[0:52:11] Voice 13: And concurrent with that was the move from elected officials, sorry, appointed government

[0:52:18] Voice 13: officials to the elected officials.

[0:52:20] Voice 13: So I see 1977 changes as being sort of the key change to the way the trust operated from

[0:52:29] Voice 13: an administrative point of view.

[0:52:30] Voice 13: and anyway i'll bring this kind of stuff up at trust council meeting you know in terms of what

[0:52:38] Voice 13: what and from my view what happened during that time is

[0:52:41] Voice 10: there additional language that you would

[0:52:43] Voice 10: suggest to put in that

[0:52:44] Voice 10: things that you could send forward

[0:52:46] Voice 13: i'll i can send you so just a brief

[0:52:49] Voice 13: summary of of that of my view of what actually happened it really gets down to the from my

[0:52:55] Voice 13: perspective the relationship between uh in the current act even uh this section 24 2b and 29

[0:53:03] Voice 13: which is where power is given and then the relationship between local government power

[0:53:09] Voice 13: and a purpose and a trust purpose so i'll i'll send something short but thanks all

[0:53:15] Voice 10: right thank

[0:53:16] Voice 8: you um chair marson can i just ask for clarity there yeah uh so is it the will of the committee

[0:53:23] Voice 8: that we amend this section to incorporate the material that trustee langris will be sending in

[0:53:28] Voice 8: or is it simply being actually

[0:53:30] Voice 13: um i'm not really necessarily having to do that but i will present

[0:53:38] Voice 13: to the trust council my views it is a

[0:53:40] Voice 13: personal view to some degree it's an interpretation so

[0:53:43] Voice 13: maybe i'll just bring it up at trust council meeting okay

[0:53:47] Voice 8: thank you for the clarification

[0:53:50] Voice 10: I had one question for the affordable housing sort of working group synthesis.

[0:53:56] Voice 10: I saw that STVRs, I just have to find the page again, okay, thank you, I see that.

[0:54:02] Voice 10: If you can go down to the

[0:54:03] Voice 10: second page of the affordable housing section, thank you, no,

[0:54:08] Voice 10: it must be the third page, keep going, okay, there, there, okay, so the, yeah, the fourth

[0:54:13] Voice 10: bullet there is about STVR.

[0:54:14] Voice 10: are um that statement i don't know that i could support that statement with evidence so i'm

[0:54:24] Voice 10: struggling to understand how it's informing our policy if we don't like do we have evidence on

[0:54:29] Voice 10: that um

[0:54:32] Voice 7: i can maybe just speak speak to it and then maybe trustee rogers might have or trustee

[0:54:36] Voice 7: might have more to add um so the working group examined a report that was um published i can't

[0:54:43] Voice 7: remember exactly by who, but the BC government, about the impacts of STVRs. And it was an analysis

[0:54:51] Voice 7: showing kind of the impacts on affordability. So there's different aspects like, you know,

[0:54:58] Voice 7: having STVRs that can help someone coming into the housing market wanting to buy a home can help them

[0:55:06] Voice 7: afford to buy a home. So there's seen to be benefits in that way. But there's also a harm to

[0:55:12] Voice 7: the availability of affordable rentals in the market so there were the paper that we analyzed

[0:55:19] Voice 7: looked at various benefits and harms and it concluded that there was a net harm this is a

[0:55:26] Voice 7: point of that requires you know further analysis and reflection but it was it was this was

[0:55:36] Voice 7: highlighted by the working group as being something that we needed to investigate further and that was

[0:55:41] Voice 7: how we framed it in the policy directions report that went out to the public and just upon an early

[0:55:47] Voice 7: scan looking at public feedback we received quite a bit of feedback on that particular point which

[0:55:53] Voice 7: we'll be bringing to council and so I think this requires a bit more fleshing out but we wanted to

[0:55:58] Voice 7: highlight it as something requiring perhaps some policy guidance.

[0:56:05] Voice 10: Okay and I think my question to

[0:56:08] Voice 10: the committee is not that i don't think there are possibly negative harms we've been in the in

[0:56:13] Voice 10: a project locally here around stvr review so i'm actually pretty familiar with a lot of the work on

[0:56:18] Voice 10: this area um and my sort of local response to that is that yeah you have to be extremely careful

[0:56:26] Voice 10: about how you organize stvrs in in your bylaws um but that they actually can be beneficial if they

[0:56:34] Voice 10: they are organized as a very like carefully use and not as an investment

[0:56:38] Voice 10: property for people off Island, but as a like community kind of anyway.

[0:56:43] Voice 10: So I'm worried. And I think that's, but seem to incur,

[0:56:48] Voice 10: it's just that last phrase, but seem to incur net harm.

[0:56:51] Voice 10: I get that it's net

[0:56:52] Voice 10: harm and I totally hear what you're saying, Delaney.

[0:56:55] Voice 10: So I do think we're going to end up getting a lot of public feedback on that

[0:56:59] Voice 10: one. So just, I want

[0:57:00] Voice 10: to put that as the public sort of thing.

[0:57:02] Voice 10: I don't necessarily think we need to change it here I just want to name it

[0:57:05] Voice 7: okay and what it means

[0:57:07] Voice 7: for us is just developing policy guidance around SDVRs in the policy statement whatever that may

[0:57:15] Voice 7: look like um so yeah then

[0:57:18] Voice 10: I would love that and you're probably going to have like an awesome

[0:57:20] Voice 10: version of it off North Pender

[0:57:22] Voice 7: trustee Rogers did you want to add anything I

[0:57:31] Trustee Rogers (probable): can I'll just add that

[0:57:33] Trustee Rogers (probable): that, you know, of course, these are our thoughts, sorry, and the, we understand, as with other

[0:57:43] Trustee Rogers (probable): things, there's not a unanimity, unanimous opinion, necessarily, and these are the thoughts

[0:57:48] Trustee Rogers (probable): we had, and our expectation would be the Trust Council would go forward with a discussion

[0:57:57] Trustee Rogers (probable): about whether those sorts of concepts or thoughts would make it into the Trust Policy

[0:58:03] Trustee Rogers (probable): policy statement or not, and that may very well get amended.

[0:58:07] Trustee Rogers (probable): I will say that one of the things that we did end up

[0:58:11] Trustee Rogers (probable): talking about it at the group was that to the extent

[0:58:19] Trustee Rogers (probable): that housing in particular became any kind of,

[0:58:24] Trustee Rogers (probable): I'll call it for lack of a better word, a directive policy.

[0:58:29] Trustee Rogers (probable): We may have to start to think about different policies

[0:58:33] Trustee Rogers (probable): for different islands because the experience on some islands is quite different than on other

[0:58:39] Trustee Rogers (probable): islands related to this that some islands where there is a real issue with short-term vacation

[0:58:46] Trustee Rogers (probable): rentals that that that there may be a very different approach than than others for example

[0:58:52] Trustee Rogers (probable): you know on some of the i'll call it bigger islands for lack of a better word like north

[0:58:58] Trustee Rogers (probable): of Pender or Galeano or Salt Spring or Gabriola might be quite different than they are with

[0:59:03] Trustee Rogers (probable): Saterna or South Pender or

[0:59:05] Voice 5: Maine Island.

[0:59:07] Trustee Rogers (probable): So anyway, we did start to talk about that fact that if you look at the act, it actually

[0:59:14] Trustee Rogers (probable): indicates that the trust policy statement can provide for directive policies that are

[0:59:19] Trustee Rogers (probable): different for different areas in the trust area.

[0:59:22] Voice 10: Okay.

[0:59:23] Trustee Rogers (probable): Anyway.

[0:59:24] Trustee Rogers (probable): I'm

[0:59:24] Voice 10: going to pause on a conversation because I can imagine that we might, given all the hands that just went up, I can imagine that we start to like debate the STVR policy.

[0:59:33] Voice 10: That's not the point here, just to be clear.

[0:59:36] Voice 10: The point is, is there anything else we'd want to change?

[0:59:39] Voice 10: I don't feel the need to change that.

[0:59:41] Voice 10: I do want to flag it as something that's going to like trigger a lot of comments.

[0:59:45] Voice 10: So like we just need to be aware of that.

[0:59:47] Voice 10: So I have Chair Luckum, then I have Trustee Langeras and Trustee Kale.

[0:59:52] Voice 10: Thank

[0:59:56] Trustee Luckham (probable): you, Chair. I just am wondering about

[1:00:00] Trustee Luckham (probable): the use of the acronym STBRs. The province has tended to move away from that specific

[1:00:12] Trustee Luckham (probable): acronym, and they refer to short-term rentals. And certainly there are different interests on

[1:00:19] Trustee Luckham (probable): vacation rentals versus short-term rentals, which might be student housing or employee housing

[1:00:25] Trustee Luckham (probable): or other more discreetly short-term rentals and wonder whether or not the

[1:00:31] Trustee Luckham (probable): housing committee considered that because I think the same some of the

[1:00:36] Trustee Luckham (probable): similar principles apply and should be considered particularly around student

[1:00:42] Trustee Luckham (probable): and ferry worker housing and that sort of thing

[1:00:44] Voice 10: thank you and I think I don't

[1:00:49] Voice 10: want to necessarily go back and forth on comments right now but I do want to flag

[1:00:53] Voice 10: that as something unless chair luckham did you want a response to that right now or is that okay

[1:00:58] Voice 10: just to flag that as an additional thing that we want to bring up yeah

[1:01:01] Trustee Luckham (probable): just flag it and um i may

[1:01:03] Trustee Luckham (probable): even bring it up at council yeah

[1:01:05] Voice 10: i think it's a good point because it definitely has come up in

[1:01:08] Voice 10: our conversations here um trustee langaris yeah

[1:01:12] Voice 13: i just wanted to actually actually what uh trustee

[1:01:15] Voice 13: rogers said about this is the views of the housing committee and it is their views and i think it

[1:01:21] Voice 13: it should go forward as is and then the debate at trust council you know will will revolve around

[1:01:28] Voice 13: potentially the wording or whatever but that's all right that's why i i read what was put down

[1:01:35] Voice 13: by the other groups but my view is that's the other group's view it just goes forward as is so

[1:01:41] Voice 10: no that's helpful jesse kale uh

[1:01:45] Voice 19: yes thank you just to let you know we've actually passed a bylaw

[1:01:48] Voice 19: on short term and by the way I do agree short-term rentals we call them vacation rentals but that

[1:01:56] Voice 19: that I think could be changed and we did a lot of research and that research could easily be

[1:02:02] Voice 19: available it was a very difficult bylaw to pass one of the most difficult ones we've faced huge

[1:02:09] Voice 19: amount of work went into it by the team here on Bowen Island which of course would be readily

[1:02:15] Voice 19: available to you and i i think it might be helpful we really struggled with it we've got the first

[1:02:21] Voice 19: bylaw up and running subject to review uh 12 months after passing because we recognized

[1:02:29] Voice 19: that we needed to look at it probably would need to look at it again however i i think it might

[1:02:34] Voice 19: save some reinventing of wheels or uh spinning of wheels and and there's a lot of valuable

[1:02:40] Voice 19: information here on on Bowen which I'm sure would be readily available to anyone who who was in

[1:02:47] Voice 19: working on this committee or group.

[1:02:50] Voice 10: Thank you and I would encourage actually that those materials

[1:02:55] Voice 10: also to be shared over with any if they're not already like shared over with staff who are

[1:03:00] Voice 10: working on the current projects around STVRs in the trust because I know there's a couple going

[1:03:05] Voice 10: going on right now.

[1:03:07] Voice 10: Okay, all right.

[1:03:10] Voice 10: Welcome, Trustee Coburn.

[1:03:13] Voice 10: All right, so we are, any further questions?

[1:03:17] Voice 10: We're on items 6.2, 43 to 87.

[1:03:23] Voice 10: And if somebody can make a motion,

[1:03:26] Voice 10: the motion is at the top of page 43.

[1:03:30] Voice 10: That would also be helpful just to move us forward.

[1:03:36] Trustee Rogers (probable): and please sorry I started to interrupt um is that okay trust the chair Morrison I

[1:03:42] Voice 4: just want

[1:03:43] Trustee Rogers (probable): to make sure that everybody has had a chance to look at the schedule because um this will be the

[1:03:48] Trustee Rogers (probable): last time for this committee to weigh in on the schedule that we that the executive committee will

[1:03:53] Trustee Rogers (probable): have to approve on the 24th um so if you have any comments related to that I think it's actually

[1:04:01] Trustee Rogers (probable): Actually, I'll have to put up the revised one

[1:04:03] Trustee Rogers (probable): because the one that's in the package is inaccurate.

[1:04:07] Trustee Rogers (probable): But if anybody has any concerns about it,

[1:04:09] Trustee Rogers (probable): but that's the plan at this moment.

[1:04:12] Trustee Rogers (probable): So-

[1:04:13] Trustee Rogers (probable): And that

[1:04:14] Voice 10: revised schedule will be the one attached

[1:04:17] Voice 10: to this package as it gets forwarded.

[1:04:19] Trustee Rogers (probable): I assume so, yeah.

[1:04:22] Voice 10: Okay.

[1:04:23] Trustee Rogers (probable): Okay, because, you know, I mean, I've said this before,

[1:04:26] Trustee Rogers (probable): but one of the things we at the executive

[1:04:28] Trustee Rogers (probable): spend a lot of time on

[1:04:29] Trustee Rogers (probable): is setting out the schedule for the trust council and I always we're always interested in if there's

[1:04:37] Trustee Rogers (probable): issues and and so just so you know that's that's the plan for the Tuesday of the first day of

[1:04:45] Trustee Rogers (probable): council that's the way we've laid it out and so it may not go the whole day and it may not get

[1:04:53] Trustee Rogers (probable): it finished who knows um anyway one

[1:04:57] Voice 10: one concern that i had um and i know that it has been a bit

[1:05:01] Voice 10: of a challenge for the executive to figure that out but i did have a concern about the delegations

[1:05:07] Voice 10: to trust council coming after the the this day because i wondered if any of the delegations

[1:05:15] Voice 10: might inform conversations on the policy statement and that those were important to be

[1:05:19] Voice 10: having trustees' minds as they go into this conversation

[1:05:22] Voice 10: during this day.

[1:05:24] Voice 10: Can you or Chair Leckham talk to that,

[1:05:26] Voice 10: like the decision of why that was scheduled the way it was?

[1:05:32] Trustee Rogers (probable): I'm happy to let Chair Leckham talk to it.

[1:05:34] Trustee Rogers (probable): I'll tell you that we didn't want to spread it out

[1:05:38] Trustee Rogers (probable): over four days.

[1:05:41] Trustee Rogers (probable): So we touched briefly on the possibility

[1:05:43] Trustee Rogers (probable): of doing it Monday evening and thought that probably,

[1:05:48] Trustee Rogers (probable): probably I mean we were in it we we had this discussion about do we want trustees to hear

[1:05:55] Trustee Rogers (probable): from the members of the public or public to hear from trustees and and then be able to weigh in on

[1:06:01] Trustee Rogers (probable): the on the town hall so we were sort of we sort of went back and forth a bit of a chicken and an egg

[1:06:06] Trustee Rogers (probable): who should go first and so we I think we settled on to be able to keep this into three days

[1:06:12] Trustee Rogers (probable): that we would let the trustees have their discussion people could weigh in on on the

[1:06:17] Trustee Rogers (probable): if they wanted to in the town hall,

[1:06:21] Trustee Rogers (probable): which followed that day or the next day,

[1:06:24] Trustee Rogers (probable): depending on how the schedule felt.

[1:06:26] Trustee Rogers (probable): It mean it's currently that evening

[1:06:27] Trustee Rogers (probable): and then we get their feedback from our discussion.

[1:06:30] Trustee Rogers (probable): But anyway, but I get your point.

[1:06:33] Trustee Rogers (probable): Yeah, that's helpful.

[1:06:34] Voice 10: Chair Luckum, do you want to add anything else?

[1:06:39] Trustee Luckham (probable): Well, Vice Chair Rogers captured it eloquently.

[1:06:43] Trustee Luckham (probable): It was definitely a chicken and the egg thing.

[1:06:46] Trustee Luckham (probable): And indeed, you know, this is ostensibly the budget approval council meeting, and we're looking at essentially two and a half quite long days and wanted to balance the ability of everybody to be able to be energized and focused and absorbing the conversation, balancing the necessity for public input, both on this topic and on the budget topic.

[1:07:14] Trustee Luckham (probable): And so it was a struggle, but in the end,

[1:07:17] Trustee Luckham (probable): we thought for meeting management purposes

[1:07:20] Trustee Luckham (probable): that it was best to let it fall this way

[1:07:23] Trustee Luckham (probable): so that the council discussion

[1:07:25] Trustee Luckham (probable): and the public presentations can be considered

[1:07:30] Trustee Luckham (probable): in the work the following day.

[1:07:33] Voice 10: Okay, that sounds great.

[1:07:37] Voice 4: Yeah,

[1:07:42] Voice 12: thank you, Chair.

[1:07:43] Voice 12: I was just putting my hand up to make the motion.

[1:07:47] Voice 12: Please.

[1:07:48] Voice 12: Please.

[1:07:51] Voice 12: I move that trust programs committee forward

[1:07:54] Voice 12: the islands trust object past, present

[1:07:57] Voice 12: and future policy statement amendment project

[1:07:59] Voice 12: discussion paper to trust council.

[1:08:01] Voice 13: I second it.

[1:08:03] Voice 10: Thank you, Trustee Langer I second.

[1:08:06] Voice 10: Any further conversation on this motion?

[1:08:13] Voice 10: Okay, all those in favor?

[1:08:16] Voice 10: Digital hands please.

[1:08:22] Voice 10: Okay, hands down.

[1:08:26] Voice 10: Any opposed?

[1:08:27] Voice 10: Okay, that passes.

[1:08:34] Voice 10: all right I am going to pause for five minutes and we're going to come back at

[1:08:39] Voice 10: 1015 and we will be on item 7.1 when we come back okay so a five minute break

[1:08:47] Voice 10: we'll be back at 1015 I would

[1:13:44] Voice 10: ask trustees as they come back online here

[1:13:45] Voice 10: just to take their camera off so can I I can see who's here oh and I guess it's

[1:13:54] Voice 10: the right way Claire I love the view behind you there yeah it's wonderful I

[1:14:03] Voice 10: I haven't been able to get this computer to do it

[1:14:05] Voice 10: because it's an older iOS

[1:14:06] Voice 10: and I can't update it to that version

[1:14:08] Voice 10: given the hardware I have.

[1:14:09] Voice 10: But very lovely.

[1:14:12] Voice 8: Yes, this is, I have a new computer.

[1:14:15] Voice 8: So this is a new feature for me.

[1:14:16] Voice 8: And this is a photo taken by Carla,

[1:14:19] Voice 8: who's on our staff.

[1:14:20] Voice 9: Oh,

[1:14:20] Voice 10: it's really beautiful.

[1:14:21] Voice 10: Yeah.

[1:14:24] Voice 10: Oh, look, Trustee Peterson has water too.

[1:14:26] Voice 10: I like that.

[1:14:28] Voice 10: I just have boring books.

[1:14:32] Voice 12: Yeah, that's a view of Cocktail Cove

[1:14:35] Voice 12: here on Laskiti on a sunny day, which

[1:14:37] Voice 12: is it now is here.

[1:14:40] Voice 10: Yes, I know it's beautiful out here

[1:14:41] Voice 10: today too. There's a run in my future. All right.

[1:14:48] Voice 13: Trustee Peterson, I have a question for you.

[1:14:51] Voice 13: I was given by a former trustee, a former trustee, sorry, gave me a coin that was used

[1:14:59] Voice 13: on Laskiti Island in the late 80s. And I'm curious to know more about the history of it

[1:15:07] Voice 13: and how long it lasted net do you know anything about that with

[1:15:11] Voice 10: your own currency yeah

[1:15:13] Voice 13: i do know

[1:15:18] Voice 12: a bit about the luskiniment and i'm happy to uh discuss that with you uh off this meeting yeah

[1:15:24] Voice 12: for sure okay great

[1:15:25] Voice 10: send me an email and i'll

[1:15:26] Voice 12: respond yeah oh

[1:15:28] Voice 10: my gosh i totally want to know

[1:15:29] Voice 10: too so let me let me into that all right i'm going to bring us all back together here so far i only

[1:15:35] Voice 10: we have one, two, three, four, five, six. So I think that might make us quorum actually. So I think we

[1:15:40] Voice 10: can go ahead. We're five, six is quorum, right Claire? Or Robert? Yes,

[1:15:47] Voice 2: that is correct. Thank you.

[1:15:49] Voice 10: Okay. All right. Okay. And

[1:15:56] Voice 8: is this you Claire? Sure. Yes. Happy to introduce this one as well.

[1:16:00] Voice 8: So we're bringing to you here a project charter that was considered by the executive committee

[1:16:05] Voice 8: on Wednesday and happy to let you know that they did indeed approve it without any amendments.

[1:16:10] Voice 8: So it has been endorsed by the Executive Committee as presented. There was some discussion at

[1:16:15] Voice 8: Executive Committee regarding the timing and the decision was to offer it in advance of Trust

[1:16:20] Voice 8: Council. So this speaks to your conversation earlier around Town Hall and delegations.

[1:16:24] Voice 8: The public will have an opportunity to participate in a trust event prior to Trust Council around

[1:16:31] Voice 8: around the policy statement and object discussions.

[1:16:35] Voice 8: We are tentatively looking subject

[1:16:37] Voice 8: to further review by staff.

[1:16:39] Voice 8: We're looking at the evening of the Tuesday,

[1:16:40] Voice 8: March 2nd at this point.

[1:16:42] Voice 8: And our intent would be to do a quick flurry

[1:16:45] Voice 8: to after the event to provide some sort of summary

[1:16:48] Voice 8: to trust council as a late item

[1:16:50] Voice 8: following the event on March 2nd.

[1:16:53] Voice 8: So this open house would be structured

[1:16:55] Voice 8: such that the public can come in

[1:16:58] Voice 8: and provide feedback around their notions following the policy directions report and the

[1:17:01] Voice 8: survey and just provide an opportunity for more engagement staff are still working on the exact

[1:17:07] Voice 8: structure of the event and what might what capabilities might be available within zoom to

[1:17:11] Voice 8: do more than just a broad one meeting or whether the one as lisa wilcox calls it longhouse style

[1:17:17] Voice 8: meeting might be the way to go so we're still working on those logistics with that i think

[1:17:24] Voice 8: yeah this is that and i would just add that this is at the request of council to offer enhanced

[1:17:27] Voice 8: engagement to community around the Islands 2050 project and so this is sort

[1:17:33] Voice 8: of a little bit of an increase to the project scope that executive committee

[1:17:36] Voice 8: increased in the overall Islands 2050 project charter in November. So with

[1:17:41] Voice 8: that I guess I would ask for any questions and also note that the team is

[1:17:45] Voice 8: here to answer any questions you might have as well as myself.

[1:17:48] Voice 8: Okay,

[1:17:50] Voice 10: any questions on this item? Trustee Langer?

[1:18:03] Voice 13: Yeah I just I think it's a good idea to do something like this to give just an

[1:18:07] Voice 13: increase the participation of the public in what's occurring so i'm in support of it

[1:18:14] Voice 10: thank you trustee peterson yeah

[1:18:20] Voice 12: thank you i just wanted to um uh let the committee know that uh

[1:18:26] Voice 12: i was looking at um i believe it was at denman island bulletin board where this was mentioned

[1:18:33] Voice 12: and uh there just uh just to flag it just for everybody's information there was uh questions

[1:18:40] Voice 12: about the graphics and how much was spent on the graphics

[1:18:46] Voice 12: and concerns about that.

[1:18:47] Voice 12: And so just a criticism that I noticed online

[1:18:51] Voice 12: and I just wanted to pass that along to everybody.

[1:18:54] Voice 10: Thank you.

[1:18:56] Voice 10: Any other comments or thoughts that folks want to share?

[1:19:10] Voice 9: Trustee Luckham.

[1:19:13] Trustee Luckham (probable): Yeah, I just felt necessary to comment

[1:19:18] Trustee Luckham (probable): comment that, you know, how we actually present this information and the techniques and methods

[1:19:25] Trustee Luckham (probable): that we use to draw people into it, including the format of the event itself, I think are

[1:19:33] Trustee Luckham (probable): really significant, and I actually think that the artwork and the presentation and the graphics

[1:19:38] Trustee Luckham (probable): and the capturing of some of the elements is fresh and effective, and certainly things cost money,

[1:19:46] Trustee Luckham (probable): And I appreciate that. But I think that we also need to be able to attract an audience into looking into this younger, more savvy sort of group of people rather than the cold sort of format that often governments seem to do.

[1:20:03] Trustee Luckham (probable): But I really wanted to mention, actually, I've spoken with Claire and would encourage staff to really think about the event itself, because, of course, everybody on the planet has been so involved in electronic meetings of various descriptions.

[1:20:19] Trustee Luckham (probable): And I think the engagement and I'm thinking about I've shared with Claire a symposium style format where people can be invited, welcomed, facilitate sort of casual conversation like at a reception in rooms or something and then bring everybody back together for plenary sort of discussion videos and then go back into groups to allow some interaction so that it's more welcoming than a talking heads kind of a thing.

[1:20:49] Trustee Luckham (probable): which many of the town halls that I've participated in seem to look and feel like

[1:20:53] Trustee Luckham (probable): and I think we really we really want to take to heart the meaningful engagement with our

[1:20:59] Trustee Luckham (probable): communities and I think they need to share in that rather than be being spoken to so I'm hoping that

[1:21:04] Trustee Luckham (probable): we can be more think about that that and apply some creativity to it. That's

[1:21:12] Voice 3: great. Lisa?

[1:21:13] Voice 3: Lisa? Just to provide some background for the trustees is that the person that did the graphic

[1:21:21] Voice 3: work is an Indigenous business owner and one of the really nice parts of working with her

[1:21:30] Voice 3: is our economic reconciliation and providing that to Indigenous community members

[1:21:37] Voice 3: members um that are here uh in the living and working in the islands trust area so just

[1:21:44] Voice 3: if constituents are asking you um about that it's nice to provide them with that knowledge that

[1:21:50] Voice 3: the person who has that business is indigenous and one of the key reasons why we did work with

[1:21:57] Voice 3: her also is to ensure the cultural safety of the graphics and as uh for the first nations

[1:22:05] Voice 3: government and community members that um we're also working with so it

[1:22:11] Voice 10: does thank you very much

[1:22:12] Voice 10: for that clarification lisa it does make me wonder if we need like just a one page kind of talking

[1:22:18] Voice 10: notes about the event for trustees just to shoot out to trustees so that we have this type of

[1:22:25] Voice 10: information uniformly across all folks um so that we can answer these questions because we are

[1:22:30] Voice 10: definitely going to get questions in different ways in our community as we promote it um and if

[1:22:35] Voice 10: if there's any way for us to get that in in this two weeks or so with the dates and all the links

[1:22:39] Voice 10: and everything because like internally for us we have to post things um into our print version by

[1:22:45] Voice 10: the 20th or 18th of the month so that would be awesome um welcome trustee mcconaughey um trustee

[1:22:52] Voice 10: peterson yeah

[1:22:56] Voice 12: i just wanted to to thank lisa for that information and it's um as you say it's

[1:23:02] Voice 12: useful information to be able to have to like to share that kind of thing when when you get those

[1:23:07] Voice 12: kind of questions so thanks for sharing that all

[1:23:12] Voice 10: right i really want to thank the staff of

[1:23:15] Voice 10: trust programs committee and our trust area services and and just generally everyone who

[1:23:20] Voice 10: worked on this because i i do think that this approach to engagement it's a challenge to reach

[1:23:26] Voice 10: out to different people in our community in different ways and so all the different ways

[1:23:29] Voice 10: that we possibly can i think it's going to help us not only with this task but building

[1:23:34] Voice 10: relationships so we get more engagement in the honest trust work going forward so thank you for

[1:23:38] Voice 10: that.

[1:23:41] Voice 8: Chair Morrison, might I just add something? I'm just wanting to let you know a little update

[1:23:46] Voice 8: on the survey. We've got, I just had an update from our program coordinator Gillian, that we've

[1:23:52] Voice 8: had 264 survey results to the policy direction survey, and nine emails, and we've had two phone

[1:23:58] Voice 8: calls so far. So from my perspective, that's an excellent uptake on such a difficult topic.

[1:24:04] Voice 8: So I'm really pleased with that results. And what I understand, although I haven't been through the

[1:24:08] Voice 8: results myself is that they're substantive in nature people have been taking time and been

[1:24:11] Voice 8: really thoughtful in their commentary so just

[1:24:14] Voice 10: wanted to give you that small

[1:24:15] Voice 8: update no thank

[1:24:17] Voice 10: you very much one of the things i have heard locally and i think this speaks also to some

[1:24:21] Voice 10: of the things trustee peterson rounds is like in information that trustees need to be sharing with

[1:24:26] Voice 10: their communities one of the pieces that we might want to talk about is it sounds to many people who

[1:24:31] Voice 10: don't understand survey it sounds like 200 is nothing compared to the 40 000 people that live

[1:24:36] Voice 10: in the trust area so like that's the that's a challenge that we face in communicating with our

[1:24:42] Voice 10: communities about the fact that um you know how do we respond to that right and for me i i find it

[1:24:50] Voice 10: reasonably easy to respond to that because i'm like oh that's interesting did you respond

[1:24:54] Voice 10: you know like whatever anybody asked me that and they're like if they didn't respond i'm like well

[1:24:59] Voice 10: you know then somebody else spoke for you if you turn up to speak in that moment if people aren't

[1:25:03] Voice 10: hearing about it that's a different issue like if we're not hitting the pathways where people

[1:25:08] Voice 10: have the opportunity to to comment and to like contribute that's a different issue um so yeah

[1:25:15] Voice 10: i think there's a dynamic that we're just having to figure out how to respond so it's like a

[1:25:19] Voice 10: frequently asked questions kind of issue um trustee kale yes

[1:25:24] Voice 19: just uh would you just be kind enough

[1:25:25] Voice 19: just go through those numbers again because i i didn't write them down but i'd like to

[1:25:30] Voice 19: when we talk about the population of the trust area what just i know it's we haven't had a

[1:25:35] Voice 19: census for a while but what number are we throwing out there as as the number and i'm going to pause

[1:25:40] Voice 10: us right now i'm going to pause us on this item because i think that's information that we could

[1:25:45] Voice 10: just be provided um like more clearly instead of just off the cuff because i i don't i don't

[1:25:51] Voice 10: necessarily want us to get into the like only one percent of the trust is responding conversations

[1:25:56] Voice 10: I think it would be helpful if Trust Area Services actually provided us with some, like, here's the numbers of responses we've got so far, here's the questions you're going to get related to that, and then give the statistics all at one time, Michael.

[1:26:09] Voice 10: I don't know. You're welcome, Claire, to respond differently if you think so, but I just think this might be a little bit off of what our current task is to understand this.

[1:26:21] Voice 8: i'm happy

[1:26:22] Voice 8: to i'm happy to provide sort of our general boilerplate numbers at this time and

[1:26:25] Voice 8: certainly we can as a professor of the committee we can provide further information but generally

[1:26:29] Voice 8: we talk about 26 000 residents and 10 000 um non-resident property owners as well as we talk

[1:26:37] Voice 8: about having sort of it being the homeland of 28 000 coast salish peoples so those are the numbers

[1:26:42] Voice 8: we use regularly to talk about the population of the trust area and then to repeat in terms of the

[1:26:47] Voice 8: survey and this is the last update I had we had 269 or 264 I think responses and nine emails

[1:26:53] Voice 8: and of course that continues to grow um we the trust area seems to really like doing last minute

[1:26:59] Voice 8: special answers we've noticed so hopefully it'll continue to grow right up to the deadline

[1:27:04] Voice 8: thank you so

[1:27:05] Voice 10: including those kinds of numbers briefing information for trustees if there is

[1:27:09] Voice 10: some kind of like notes that trustees can take into their community might be helpful

[1:27:13] Voice 10: helpful. Okay. I'll

[1:27:17] Voice 8: consider that. I don't, this time I'm not sure quite exactly what I would be

[1:27:20] Voice 8: providing to you. So I would think I would like some more direction around that if that's a

[1:27:23] Voice 8: request of the committee.

[1:27:25] Voice 10: Yeah. Let me think about that for a second. Trustee, you're welcome.

[1:27:30] Trustee Luckham (probable): Yeah. Thank you, Chair. I just have a question for Claire here. As I did this morning, Claire,

[1:27:36] Trustee Luckham (probable): I sent an email in a completely different conversation that's happening in another

[1:27:41] Trustee Luckham (probable): other trust area that I received that is contextually connected to some of the concepts

[1:27:47] Trustee Luckham (probable): that we're talking about in the policy statement particularly in this case it was housing and

[1:27:53] Trustee Luckham (probable): is that appropriate for trustees to forward those out maybe outside of this somehow because of course

[1:27:59] Trustee Luckham (probable): we need to ask permission of the

[1:28:01] Trustee Luckham (probable): writer and all this sort of stuff how do you see that unfolding

[1:28:05] Voice 8: yes I think that is it is appropriate and I think constituents would be grateful if they

[1:28:10] Voice 8: they haven't connected the dots between the topic they're commenting on and necessarily the policy

[1:28:15] Voice 8: statement so absolutely but what we are doing is we have had some trustees already doing that

[1:28:19] Voice 8: is following up with the writer to get their consent to publish their comments in a public

[1:28:24] Voice 8: agenda but yes I would encourage you to do that I think that's a really great service you can

[1:28:28] Voice 8: offer to constituents who might not have realized that they could contribute to this larger discussion

[1:28:35] Trustee Luckham (probable): Thank you.

[1:28:38] Voice 10: All right.

[1:28:40] Voice 10: I'm not sure if I have a motion to make or not, Clare, related to the idea of not wanting to put a whole bunch of extra work on your plate.

[1:28:49] Voice 10: I think just like maybe a general request is as you get closer to planning the virtual event, if you can provide trustees with any sort of information that they need that might be helpful to addressing questions in the community.

[1:29:02] Voice 8: Yeah, absolutely.

[1:29:03] Voice 8: That can be part of the communication plan for the event

[1:29:05] Voice 8: is to provide you with some background information and talking points.

[1:29:08] Voice 9: That would be great.

[1:29:09] Voice 9: Russ?

[1:29:12] Voice 16: Thanks, Madam Chair.

[1:29:13] Voice 16: I just want to let committee know that the staff worked

[1:29:16] Voice 16: until 2 in the morning all weekend

[1:29:19] Voice 16: and have been working well beyond what would reasonably be expected

[1:29:24] Voice 16: associated with such an endeavor.

[1:29:27] Voice 16: So if there's an ability to avoid extra work

[1:29:32] Voice 16: unless it's really core to um how you want to communicate that would probably be deeply

[1:29:37] Voice 16: appreciated and then i will now sign back off thank you very much

[1:29:41] Voice 10: yeah i know i'm feeling that

[1:29:43] Voice 10: too because i do understand how much work has gone into this so yeah i really want to reflect

[1:29:48] Voice 10: the committee's you know respect for the amount of work that's here and you know hopefully this

[1:29:53] Voice 10: you know encourage all of us to really engage our communities with this as we go forward

[1:30:00] Voice 10: Okay, any further comments on item 7.1, page 88-108?

[1:30:06] Voice 10: There's no motion that you require at this moment, right?

[1:30:09] Voice 8: No, and again, as individuals, we welcome your ideas and input.

[1:30:12] Voice 8: If you want to reach out to myself or Jillian Nicol as the coordinator of the event,

[1:30:15] Voice 8: we'd certainly, if you have a thought that comes to you,

[1:30:18] Voice 8: certainly reach out and let us know,

[1:30:19] Voice 8: and we'd welcome that input from you as individuals.

[1:30:22] Voice 8: All right,

[1:30:22] Voice 10: and I will reach out.

[1:30:24] Voice 10: I was realizing as Dr. Luckham was talking that I'm like,

[1:30:27] Voice 10: oh, my professional life, I probably have a lot of help that I can offer

[1:30:30] Voice 10: for in terms of just design of interactive learning.

[1:30:33] Voice 10: So I'll check in with Gillian on that.

[1:30:36] Voice 10: Okay.

[1:30:37] Voice 10: That would

[1:30:38] Voice 21: be great, thank you.

[1:30:39] Voice 10: All right, we are moving over to item 7.2, page 109.

[1:30:46] Voice 10: And who's gonna brief us on this one?

[1:30:49] Voice 8: I guess I'll take, we haven't coordinated very well today,

[1:30:52] Voice 8: but I'll take this again and again,

[1:30:53] Voice 8: invite my team to value add as needed for anything.

[1:30:56] Voice 8: thing. But this is the item around the living in the trustee area mailing. So this is responding

[1:31:04] Voice 8: to a request of the Trust Programs Committee to take on a new program in this way. And I would say

[1:31:10] Voice 8: this is a dominant idea that I heard from many trustees at the beginning of this term was the

[1:31:16] Voice 8: need to reach out to people who are new to the area to help them understand the commonly shared

[1:31:21] Voice 8: shared values in this area, the ecological sensitivities, and to better understand the

[1:31:26] Voice 8: multi-jurisdictional environment in which they're moving into. So what we have here for you is a

[1:31:32] Voice 8: proposal for a new project using the funding available to you under your Stewardship Education

[1:31:37] Voice 8: Program funding that Council has allocated. You'll see there's two resolutions. One is to

[1:31:43] Voice 8: adopt the project charter that we've presented with any amendments you might want to recommend,

[1:31:46] Voice 8: and the other is to carry forward funding from this year because we've recognized we're not

[1:31:52] Voice 8: going to have the staff capacity to achieve this we may be able to do some work in the background

[1:31:58] Voice 8: in preparation but there's no it's not reasonable at this stage given the scope of the policy

[1:32:03] Voice 8: statement project to get this project done by March 31 in preparation for a big mailing

[1:32:08] Voice 8: by the end of the fiscal so we're recommending that you carry you ask financial planning

[1:32:13] Voice 8: committee to carry your funding from this year forward to the next fiscal, and then that would

[1:32:18] Voice 8: allow you to undertake a bigger mailing to more people. So that's our recommendation right now.

[1:32:25] Voice 8: We are still working as a team to identify exactly what materials might go in a mailing, and I've

[1:32:31] Voice 8: done the cost estimate at sort of four to five dollars per package in terms of postage, so

[1:32:36] Voice 8: assuming that there is, you know, a number of publications in that package beyond just a welcome

[1:32:41] Voice 8: letter. And one of the sequences that's happening here is the new website, so we're really focusing

[1:32:48] Voice 8: on getting the new website language complete and that will be coming out to you for review within

[1:32:53] Voice 8: a few weeks now, all going well, and then we will be taking that language and then translating it

[1:32:58] Voice 8: into print publications and using a number of the imagery and tone and of the website. So it's

[1:33:06] Voice 8: sequenced for us which is another reason for recommending that we push it on a few months

[1:33:10] Voice 8: and carry the funding forward. So you'll have an opportunity to comment on the language of

[1:33:16] Voice 8: the website which will then translate into the materials that are flowing out to your communities.

[1:33:21] Voice 8: I think that's sufficient introduction, we'd be happy to take any questions.

[1:33:25] Voice 8: You'll see that in terms of the budget I've recommended that you're only going back in time,

[1:33:29] Voice 8: I can't remember exactly what I put, but I'm only suggesting that you're going back in time to the

[1:33:36] Voice 8: beginning of let me have a look here

[1:33:38] Voice 21: 2021 yeah

[1:33:39] Voice 8: 2021 because that seemed when I estimated the

[1:33:42] Voice 8: number of people moving into the region it seemed like that is what you could be afforded within the

[1:33:47] Voice 8: budget but happy to take your input around that all

[1:33:52] Voice 10: right any questions comments on this item

[1:33:55] Voice 10: uh trustee Langer yeah

[1:33:57] Voice 13: yeah I I think it's a great idea to do that so I guess every month you'll get

[1:34:02] Voice 13: listings some sort of list of what's sold and the new property owners is there any potential to have

[1:34:08] Voice 13: a couple copies potentially sent to realtors as a office copy potentially because i didn't really

[1:34:16] Voice 13: be four to five dollars per package so it does add up but it's i think the realtors are the first

[1:34:22] Voice 13: contact with new owners and if they had some access to it that would be great i think because

[1:34:27] Voice 13: I've seen ads where you know your small island on Gabriel is listed and the wording made no

[1:34:33] Voice 13: reference to the trust at all and the limitations and you sort of presented as you've got your own

[1:34:40] Voice 13: little kingdom here you can do what you want sort of that element and it'd be good for the

[1:34:45] Voice 13: realtors to be able to maybe notify them that there are some constrictions um

[1:34:51] Voice 8: yes what I'm

[1:34:53] Voice 8: what I've been thinking is you've got the proposal in the budget for a new communications position

[1:34:58] Voice 8: focused on bylaw enforcement prevention it's occurred to me that that is where that could

[1:35:02] Voice 8: happen is to have that position focused on assembling contact lists for realtors and then

[1:35:08] Voice 8: taking these same materials perhaps package them up slightly differently organizing perhaps an event

[1:35:13] Voice 8: for realtors and then mailing all of those out so that's and for that we'd have to use our regular

[1:35:18] Voice 8: communications budget but it seemed or it may we may be able to tap into this budget as well but

[1:35:22] Voice 8: but it seemed to me that seemed a natural synergy there

[1:35:24] Voice 8: that could work quite nicely.

[1:35:26] Voice 10: And that would be great.

[1:35:29] Voice 10: Trustee Colburn.

[1:35:31] Voice 18: Yeah, what's the cost difference?

[1:35:32] Voice 18: What would the estimated cost be for a mail-out

[1:35:35] Voice 18: for all the property assessment addresses in the trust?

[1:35:40] Voice 18: Like what's the difference between with this approach?

[1:35:43] Voice 18: I think targeting newcomers is partially effective,

[1:35:47] Voice 18: but what would be the cost of like a full mail-out?

[1:35:50] Voice 18: Do you have an estimate for that?

[1:35:52] Voice 8: I do not have an estimate at hand um that would take some time to produce a magnitude higher

[1:35:58] Voice 8: you've got 26 000 um owner so 36 000 property owners um and we're talking here in the order of

[1:36:06] Voice 8: a thousand thousand or so so I mean really it could be depending on how we crunch the numbers

[1:36:12] Voice 8: I mean 36 times um but what I would tell you is we are planning a mailing to every property owner

[1:36:17] Voice 8: through the provincial property tax notice

[1:36:20] Voice 8: and the province absorbs that cost.

[1:36:22] Voice 8: So this will be new for the trust.

[1:36:23] Voice 8: So with every property tax notice that goes out now,

[1:36:26] Voice 8: there will be a mailing from the trust in that.

[1:36:29] Voice 8: And that draft of that has gone

[1:36:31] Voice 8: to the financial planning committee

[1:36:32] Voice 8: and a revised version will be coming back

[1:36:34] Voice 8: to their next meeting.

[1:36:35] Voice 8: And we provide that to the province by the end of March

[1:36:37] Voice 8: and they include it at their own cost,

[1:36:40] Voice 8: unfortunately on bright yellow legal paper.

[1:36:43] Voice 8: But that goes out with every property tax.

[1:36:45] Voice 8: And that will be the first time for the trust

[1:36:46] Voice 8: and our intention is as staff to encourage that to happen every year because to me it seems like

[1:36:51] Voice 8: a fantastic opportunity however I do not have figures of what it would cost us to then mail

[1:36:56] Voice 8: every resident I can certainly return to that committee with that information at their next

[1:36:59] Voice 8: meeting if that's of interest yeah

[1:37:01] Voice 18: I was going to bring up the the property assessment notice as

[1:37:05] Voice 18: well but yeah I'd be interested in knowing what that is just because it's it seems like the only

[1:37:09] Voice 18: effective one of the only effective ways to really get directly into people's eyeballs okay

[1:37:16] Voice 10: do you

[1:37:19] Voice 10: Do you need a motion on that, Claire?

[1:37:20] Voice 10: I think that would be helpful, yes, thank you.

[1:37:24] Voice 10: Okay, Trustee Colburn, do you want to make a motion

[1:37:25] Voice 10: to that effect?

[1:37:26] Voice 10: You can take a second if you want to figure out

[1:37:28] Voice 10: the wording for that.

[1:37:30] Voice 18: Yeah, honestly, no, I'm not gonna put forward a motion.

[1:37:34] Voice 10: Okay,

[1:37:34] Voice 9: okay, Chair Lockeman?

[1:37:39] Trustee Luckham (probable): Well, two things, it would be ideal, I think,

[1:37:43] Trustee Luckham (probable): if some collaboration could be made with local,

[1:37:47] Trustee Luckham (probable): sort of what they call themselves walk-in wagons that do some of this work already on our islands

[1:37:56] Trustee Luckham (probable): and I don't want it to be perceived that we're taking away from something already and maybe

[1:38:02] Trustee Luckham (probable): sharing of information would be helpful and you know I don't know I think you said four or five

[1:38:06] Trustee Luckham (probable): dollars a package so 26,000 packages would be a hundred thousand dollars compared to five thousand

[1:38:12] Trustee Luckham (probable): dollars i think is what we're orders of magnitude um that's it thanks uh

[1:38:19] Voice 10: trustee rogers i

[1:38:23] Trustee Rogers (probable): just want

[1:38:24] Trustee Rogers (probable): to um i'm sorry i know you mentioned this earlier in the day uh uh director freighter but um i i

[1:38:31] Trustee Rogers (probable): note that this is this would i think your briefing says this will leave three thousand dollars in

[1:38:37] Trustee Rogers (probable): in the budget for climate stewardship education.

[1:38:44] Trustee Rogers (probable): And so would that be the funds that were left available

[1:38:48] Trustee Rogers (probable): for the concept of a planned climate change

[1:38:55] Trustee Rogers (probable): with an indigenous focus type of education session?

[1:38:59] Trustee Rogers (probable): Is that where we would be left with that?

[1:39:03] Voice 8: No, the climate change webinar

[1:39:05] Voice 8: webinar with an Indigenous perspective is funded through the Reconciliation Action Plan. So it's

[1:39:09] Voice 8: being pulled from a

[1:39:10] Voice 8: different budget. But you have flagged a good item, which is to note for

[1:39:14] Voice 8: the committee, if you proceed with this mailing as proposed, you've only got $3,000 left for the

[1:39:18] Voice 8: rest of the fiscal year for other activities that you might wish to do in terms of stewardship,

[1:39:23] Voice 8: which might be webinars, or I don't know what else you might have in mind.

[1:39:27] Trustee Rogers (probable): And so that leads me to another question. We did three of them in the fall. Do you have a sort of

[1:39:33] Trustee Rogers (probable): of a rough, and I'm not asking you for actual, I can ask Julia, but what each of them cost

[1:39:37] Trustee Rogers (probable): approximately?

[1:39:39] Voice 8: I suspect our program coordinator is listening in. I think she might be able to

[1:39:43] Voice 8: give me a rough estimate.

[1:39:45] Voice 10: Yes, I see her. Yeah. Jillian, do you have an idea?

[1:39:49] Voice 6: Yeah. Sorry. I

[1:39:52] Voice 6: couldn't type as quick. Sorry. Yeah. Yeah. Our full, I believe our full budget was $4,500.

[1:39:59] Voice 6: hundred um we did pay each honorarium uh or each person an honorarium who presented um uh roughly

[1:40:09] Voice 6: five hundred dollars um and we did we didn't really do um publication advertisements except

[1:40:17] Voice 6: for a couple so that's where the money um but if we wanted to next time we could so it it kind of

[1:40:23] Voice 6: of depends um and uh yeah that's what i would say i'd say five thousand dollars for the three

[1:40:29] Voice 6: webinars was our budget

[1:40:30] Trustee Rogers (probable): okay so with so theoretically if we had three thousand dollars

[1:40:34] Trustee Rogers (probable): left we would have we would have roughly the amount of money to do two more of those if we

[1:40:39] Trustee Rogers (probable): wanted to next fall okay thanks yeah

[1:40:41] Voice 6: with no advertising budget

[1:40:43] Trustee Rogers (probable): yeah yeah well the electronic

[1:40:44] Trustee Rogers (probable): advertising and i think what we're i mean just my point of

[1:40:48] Trustee Rogers (probable): view of not to get into debate about this

[1:40:50] Trustee Rogers (probable): My point of view is that social media and trustees' own advertising is the most effective anyway, at least it is in my area.

[1:41:01] Trustee Rogers (probable): So nobody reads the newspaper, the local newspaper.

[1:41:06] Trustee Rogers (probable): So, okay,

[1:41:08] Voice 10: I'm going to pause our back and forth for a sec and just go to Trustee Benton and then move back around.

[1:41:16] Voice 10: Trustee Benton?

[1:41:17] Voice 10: just

[1:41:18] Trustee Fenton (probable): uh questioning whether or not there's opportunities on island once the packages are

[1:41:22] Trustee Fenton (probable): produced to um be able to take them to your own post office or cheap like free and or

[1:41:29] Trustee Fenton (probable): or that opportunity like you know when they're doing that the elections you could do local

[1:41:34] Trustee Fenton (probable): mailing to everybody

[1:41:36] Trustee Fenton (probable): nothing so so i don't know if that's uh an option on our islands if you post

[1:41:43] Trustee Fenton (probable): kind of post. But it might be a way for us to put these packages, you know, once a year at a

[1:41:52] Trustee Fenton (probable): reasonable cost. Just a thought.

[1:41:56] Voice 8: I don't have an answer to that. But certainly, that's something

[1:41:58] Voice 8: we could look into.

[1:42:01] Trustee Luckham (probable): Chair Luckham? Just a word of caution there. Good idea, Doug. But I think that

[1:42:09] Trustee Luckham (probable): that service actually is probably a discretion of local post offices and management, not

[1:42:16] Trustee Luckham (probable): not necessarily a Canada Post policy.

[1:42:19] Trustee Luckham (probable): And I wouldn't necessarily want to think

[1:42:21] Trustee Luckham (probable): that we might lose that discretion

[1:42:22] Trustee Luckham (probable): by a government leveraging that opportunity,

[1:42:25] Trustee Luckham (probable): seeing as we do tax to the service.

[1:42:29] Voice 8: Yeah.

[1:42:32] Voice 8: Yeah, go ahead.

[1:42:33] Voice 8: Hi, Chair.

[1:42:34] Voice 8: So one thing I will note for you

[1:42:35] Voice 8: is we're mailing to people

[1:42:36] Voice 8: who have newly purchased properties.

[1:42:38] Voice 8: So in many cases, the address we're going to be using

[1:42:41] Voice 8: is what's provided on BC Assessment.

[1:42:43] Voice 8: And for many people, it may still be another residence

[1:42:46] Voice 8: that's not in the trust area.

[1:42:47] Voice 8: So we, the intention I think is to get to people before when they may have purchased property but not yet moved to the islands, such that before they start you know thinking about developing their new home or their new property.

[1:42:58] Voice 8: So it may be that it's beyond we're doing mailings that are beyond just what's on island.

[1:43:04] Voice 10: Okay, that's good to know.

[1:43:06] Voice 10: All right. Any further information, questions on this or what are people okay to go ahead and make recommendations for the top of this document.

[1:43:15] Voice 10: Okay. So if I can have somebody go ahead and read in the first recommendation. Go ahead,

[1:43:29] Voice 10: Trustee Peterson.

[1:43:36] Voice 12: I move that Trust Programs Committee endorse the Living in the Trust Area

[1:43:40] Voice 12: Mailing Program Project Charter dated February 5th, 2021. Do

[1:43:46] Voice 10: I have a second on that motion?

[1:43:48] Voice 12: I'll second it.

[1:43:49] Voice 10: Okay. Any comments, further comments on that motion? Okay. All those in

[1:43:56] Voice 10: favor digital handspace thank you very much i can move hands down okay any opposed all right that

[1:44:12] Voice 10: passes um can i have this second one trustee pierce sorry it's a long way to my screen right

[1:44:24] Voice 10: now i move

[1:44:29] Voice 12: that trust programs committee requests that the financial planning committee include in

[1:44:33] Voice 12: in the fiscal year 2021-22 budget,

[1:44:36] Voice 12: 24,000 for strategic plan item number 21,

[1:44:39] Voice 12: develop and implement a stewardship education program

[1:44:42] Voice 12: directed towards the public, industry and stakeholders

[1:44:45] Voice 12: in the trust area, increased from 15,000

[1:44:48] Voice 12: in recognition of the fact that the committee intends

[1:44:51] Voice 12: to underspend its stewardship education program budget

[1:44:53] Voice 12: in 2020-21 by 9,000.

[1:44:58] Voice 13: I'll second it.

[1:44:59] Voice 10: Thank you.

[1:45:00] Voice 10: Any comment or questions on this item?

[1:45:03] Voice 10: um trusting the county yeah

[1:45:06] Trustee McConchie (probable): sorry i just wanted to speak to the motion um the the main way that

[1:45:12] Trustee McConchie (probable): i've noticed islanders get connected is when we do our jobs and when we actually enforce really

[1:45:19] Trustee McConchie (probable): really strict environmental regulations people then show up to the meetings and then realize

[1:45:25] Trustee McConchie (probable): that there's a local government i totally support this education initiative but uh it's it's it's

[1:45:32] Trustee McConchie (probable): part of a bigger piece of the puzzle. So thanks for the staff for getting this forward.

[1:45:39] Voice 10: Yeah, I think I'd like to echo that, that this is one arm of a much larger arm, and if we're

[1:45:45] Voice 10: not enforcing by-law and supporting by-law, then we're not necessarily carrying through on what

[1:45:49] Voice 10: we're getting people about. Any other comments or questions? Okay, if I can get all those in

[1:46:01] Voice 10: favor digital hands okay digital hands down please any opposed okay do you want that marked michael

[1:46:22] Voice 19: yes please as we look after our own bylaw enforcement thank you

[1:46:26] Voice 10: okay um okay so the uh one opposed by michael kuhn okay that passes um that concludes i think

[1:46:42] Voice 10: item seven point oh sorry six point two nope seven point one i am on seven point one okay okay so

[1:46:51] Voice 10: moving on to seven point two page 109 all right go ahead okay

[1:46:58] Voice 8: so thank you um this is being provided

[1:47:00] Voice 8: to you at the request of council that received this briefing earlier this year and uh or last

[1:47:06] Voice 8: year or late last year in december and requested that it be referred to you for consideration in

[1:47:11] Voice 8: the context of the policy statement project so this is here for you as an information item and

[1:47:15] Voice 8: for you to direct as you wish in terms of the content and how you might wish it to influence

[1:47:19] Voice 8: the um policy statement amendment project okay

[1:47:24] Voice 10: and just to be clear i we are on 7.3 right page 113

[1:47:29] Voice 10: or

[1:47:30] Voice 8: seven community benefit land trust briefing yeah yeah

[1:47:33] Voice 10: i said the wrong thing i said something

[1:47:34] Voice 10: which is assembly free community okay any questions comments thoughts around the community

[1:47:42] Voice 10: new benefit land trustee Rogers I

[1:47:56] Trustee Rogers (probable): mean thank you for this and I read it but my sense is we should

[1:48:01] Trustee Rogers (probable): just receive it for information I'm not quite sure how it fits into the trust policy statement review

[1:48:05] Trustee Rogers (probable): I don't see it as a as a as a as a practical project for us to explore further at this time

[1:48:18] Trustee Rogers (probable): but we could receive it for information, is my view, but that's just my view.

[1:48:25] Voice 10: Thank you. Trustee Colburn?

[1:48:27] Voice 18: It's funny, I see this as the only practical thing that's happening. I think

[1:48:33] Voice 18: this is an important piece. I don't know how it fits into the policy statement amendment project

[1:48:38] Voice 18: as we're moving it forward now, because I don't understand that process generally, but

[1:48:45] Voice 18: this is something that's desperately needed on the islands and communities and community

[1:48:50] Voice 18: organizations that don't have the capacity to to purchase and own land and then community projects

[1:48:55] Voice 18: don't happen because the community uh doesn't have the the powers that other that other forms

[1:49:02] Voice 18: of government do it's it's a really important piece of work and it's just kind of we've asked

[1:49:08] Voice 18: for it the reports come it's been passed down to committees unfortunately i don't know i don't

[1:49:14] Voice 18: think the way that we're doing the policy amendment allows for us to kind of take on things

[1:49:19] Voice 18: like this right now but I think this is important work so I would be I would be disappointed if this

[1:49:27] Voice 18: if this if there isn't a way to pick this up and carry it forward okay

[1:49:33] Voice 10: trustee Peterson yeah thank

[1:49:41] Voice 12: you so I mean in terms of the policy statement amendment you know the the bullet the first

[1:49:50] Voice 12: as prior to acquiring land that the policy statement

[1:49:55] Voice 12: should have clear policies in relation

[1:49:56] Voice 12: to the community benefit.

[1:49:59] Voice 12: And so, I mean, I see that as probably being

[1:50:03] Voice 12: a fairly extensive conversation

[1:50:08] Voice 12: and perhaps in the context of where we're going

[1:50:10] Voice 12: or where we are right now and where we're planning to move

[1:50:13] Voice 12: that might be a little large of a piece for us

[1:50:17] Voice 12: to try and shoehorn in here.

[1:50:19] Voice 12: At the same time, I think that it might be a good fit for the Affordable Housing Committee to at least maybe have an initial stab at sort of thinking about what that might look like, and perhaps that could be a way for us to not lose this work and this concept as we move forward with the Policy Statement Amendment.

[1:50:50] Voice 12: project um i think this is a really interesting um uh concept and it's um locally here i've been

[1:51:01] Voice 12: sort of raising rousing some rabble and and initiating some conversation about um about

[1:51:09] Voice 12: having a local land trust um as a way of uh sort of mitigating the gentrification and the loss of

[1:51:16] Voice 12: socioeconomic diversity in our community that I see likely to happen as, you know, if we leave

[1:51:26] Voice 12: these things strictly to market forces, I think we all know where that leads.

[1:51:34] Voice 12: And it's interesting and exciting that there may be an avenue for this to happen

[1:51:41] Voice 12: through the trust. And, you know, the reason that I've gone ahead and initiated these discussions

[1:51:46] Voice 12: about a local nonprofit is because that didn't seem like

[1:51:49] Voice 12: that was feasible until I'd sort of read this report.

[1:51:53] Voice 12: So I'm very interested in the topic

[1:51:55] Voice 12: and I'd certainly be happy to share what comes out

[1:52:00] Voice 12: of the local discussions in terms of sort of

[1:52:02] Voice 12: some of the things we're thinking about.

[1:52:05] Voice 12: We're thinking about a combination of conservation values

[1:52:11] Voice 12: but also community benefit

[1:52:13] Voice 12: in terms of creating opportunities

[1:52:17] Voice 12: to maintain some socioeconomic diversity

[1:52:22] Voice 12: in the community and ways to do that.

[1:52:24] Voice 12: So I'm very interested in this.

[1:52:28] Voice 10: Yeah, I put myself on the speaker's list about this too.

[1:52:32] Voice 10: I think this is critical.

[1:52:34] Voice 10: I think this is critical to being able to actually implement

[1:52:39] Voice 10: some of the things that the trust stands for.

[1:52:41] Voice 10: And I'm gonna run it out beyond

[1:52:43] Voice 10: on the conversation of housing,

[1:52:45] Voice 10: we have hit multiple things on our own island

[1:52:48] Voice 10: around that may be resolved

[1:52:53] Voice 10: with some type of community benefit land trust.

[1:52:56] Voice 10: So for instance, is there a way for us

[1:53:00] Voice 10: to do a community chipping project

[1:53:02] Voice 10: where we could actually chip wood and debris

[1:53:04] Voice 10: as we start to refine forest structure

[1:53:06] Voice 10: and then use that as something

[1:53:08] Voice 10: that can go back into the community.

[1:53:10] Voice 10: a non-profit might run it but they just can't own the land like it's too expensive and complicated

[1:53:15] Voice 10: for them to own the land and so like there there may be a way for us to be able to gain

[1:53:20] Voice 10: many different aspects of community benefit both with what's been raised by Colburn and Peterson

[1:53:26] Voice 10: but also like around some of the adaptations that are going to be necessary around climate change

[1:53:32] Voice 10: and we just have to get some kind of mechanism in place for that to be easier given the cost of land

[1:53:36] Voice 10: and in this area.

[1:53:37] Voice 10: So I think I would like to see this

[1:53:40] Voice 10: and I'm trying to think of what the motion is exactly

[1:53:42] Voice 10: but I would like to see this brief be forwarded

[1:53:45] Voice 10: into with the package of comments that go forward

[1:53:49] Voice 10: for trustees to consider on that Tuesday conversation

[1:53:53] Voice 10: because I think it's integral as part of that conversation.

[1:53:56] Voice 10: It deals with what is the object

[1:53:57] Voice 10: and how do we further that in the trust policy work?

[1:54:01] Voice 10: Okay, I'm gonna come around again.

[1:54:03] Voice 10: I'm gonna go to trustee Critchley.

[1:54:04] Voice 10: Thank

[1:54:08] Trustee Critchley (probable): you. Yeah, I also think it's an important subject and that it deserves a fair bit of attention. I'm concerned about putting it in kind of last minute into the housing only and wondering whether it is a bit late to start with, in regard to the trust policy statement review.

[1:54:36] Trustee Critchley (probable): view. I'd be interested in hearing staff's comments about how we get, you know, starting

[1:54:42] Trustee Critchley (probable): from ground up on that. I've heard the CEO's comments about how we've been writing staff

[1:54:50] Trustee Critchley (probable): pretty hard on these projects. And actually, I wanted to, in the course of opportunities to speak

[1:54:57] Trustee Critchley (probable): here, to really thank staff for extraordinary efforts. I think my own experience with the

[1:55:04] Trustee Critchley (probable): support that we've received has just been terrific and I really would like to express my appreciation

[1:55:12] Trustee Critchley (probable): to staff for extraordinary efforts above and beyond and anyway back to this topic of land

[1:55:19] Trustee Critchley (probable): trust I think it's extremely important and a useful concept but I'm not sure that we can sort

[1:55:24] Trustee Critchley (probable): of jam it in at the last minute and and give it due consideration so I'm wondering if an alternative

[1:55:32] Trustee Critchley (probable): alternative wouldn't be to put it on our projects list we can always be looking at further amendments

[1:55:39] Trustee Critchley (probable): to a trust policy statement down the road I don't see this as being you know the end of a process

[1:55:46] Trustee Critchley (probable): for the next five or ten years so that's my initial reaction to it but I would like to hear

[1:55:53] Trustee Critchley (probable): what staff has to say about how they could see putting this in at this late juncture and I'm

[1:56:00] Voice 10: going to actually pause on staff response for a second um just to hear a couple of the other

[1:56:05] Voice 10: trustees just to collect staff response because i think there's a couple other opinions here

[1:56:10] Voice 10: um so i'm going to go to trustee mcconaughey um chair luckum i think i have on here did

[1:56:17] Voice 10: trustee mcconaughey you didn't want to speak oh okay sorry you were waving hands i didn't know

[1:56:20] Voice 10: sorry um so i'm going to chair lesson and then back to trustee culver for a couple comments and

[1:56:28] Voice 10: to come back to um okay uh

[1:56:33] Trustee Luckham (probable): so my turn yes please yeah okay thank you um um i i'm actually interested

[1:56:41] Trustee Luckham (probable): to hear what what staff say however what i will say is um just to remind everybody is that the

[1:56:49] Trustee Luckham (probable): policy statement that we're working on right at this moment is not written in stone um this is a

[1:56:55] Trustee Luckham (probable): ongoing process of which we're doing a major revision at this time. And there'll be more,

[1:57:01] Trustee Luckham (probable): there's lots of things that are out there that maybe should be included in a policy statement

[1:57:05] Trustee Luckham (probable): review, but we're not going to get this done. And I think that there's significant, it's significant

[1:57:12] Trustee Luckham (probable): that we actually enable ourselves to do the shortlist of things that have been identified

[1:57:17] Trustee Luckham (probable): for years um in the in this version of the policy statement to advance the work um and then i'll

[1:57:25] Trustee Luckham (probable): just say we don't have to do everything uh you know i think the ability for us to continue to

[1:57:30] Trustee Luckham (probable): work with other agencies regional districts in particular that do have the ability to own land

[1:57:35] Trustee Luckham (probable): working with some kind of community land trust with those other agencies um is where we could

[1:57:42] Trustee Luckham (probable): perhaps invest our power in collaborating with others because we can't we simply can't do it.

[1:57:49] Voice 10: I think I was Trustee Colburn and I also see Trustee Peterson I can't remember who's talked

[1:57:55] Voice 10: on this topic or not but let's go Trustee Colburn.

[1:57:59] Voice 18: Yeah I have spoken on it so I'll pass.

[1:58:02] Voice 10: Trustee Peterson.

[1:58:05] Voice 12: I spoke as well but I just like to say that I support the idea of putting

[1:58:09] Voice 12: this on our projects list uh so so that we can consider it some more and um and just reiterate uh

[1:58:17] Voice 12: chair luckham's point that the um um the policy statement uh review process is is

[1:58:25] Voice 12: something that is uh supposed to be ongoing um as you know i brought that rfd uh

[1:58:31] Voice 12: before and i'm and claire and lisa when they have some time are going to work with me

[1:58:35] Voice 12: bring it back to tpc and because we're not supposed to be um addressing the policy statement

[1:58:42] Voice 12: every 10 years we're supposed to be doing it on an ongoing basis and so i just want to add that

[1:58:49] Voice 10: uh trustee colburn did you want to add as well yeah

[1:58:52] Voice 18: i think the biggest issue i have is that

[1:58:55] Voice 18: the trust doesn't use the tools that it has so i think there's kind of like a trust can't own land

[1:59:00] Voice 18: well you read through this which we've been waiting for for quite a while and i do thank

[1:59:03] Voice 18: staff for the work but yeah there's there's possibilities where we can have a more effective

[1:59:08] Voice 18: role i'm hearing i was going to put forward a motion to to put this into this iteration of the

[1:59:13] Voice 18: policy statement work because it's a practical application of everything that people keep

[1:59:17] Voice 18: talking about you know the actually putting the principles into some sort of practical

[1:59:21] Voice 18: form but um at this stage i i just simply don't think this organization can do it so i'm gonna

[1:59:28] Voice 18: kind of not put forward the motion uh ross

[1:59:31] Voice 16: i'd let claire speak first because uh this would land

[1:59:34] Voice 16: with her and then i would uh happily speak after

[1:59:37] Voice 9: claire i

[1:59:42] Voice 16: can't hear you claire oh

[1:59:46] Voice 8: sorry uh so

[1:59:47] Voice 8: through the chair um a couple of things so one is i think this is indeed somewhat outside the scope

[1:59:52] Voice 8: of the current policy statement project although staff certainly could review this content and

[1:59:57] Voice 8: integrate it into their their thinking when they're drafting the bylaw

[2:00:00] Voice 8: amendments um that's that's my view um secondly i don't think it's our intention to have any

[2:00:05] Voice 8: further working group meetings at this stage i think staff now um following the council discussion

[2:00:09] Voice 8: intend just to draft um and bring it back draft an amendment or amended policy statement bylaw

[2:00:14] Voice 8: and bring it back to this full committee for consideration in um in april uh so at this stage

[2:00:21] Voice 8: um it certainly could go on your projects list but i would recognize that council simply um

[2:00:26] Voice 8: provided it to you for contemplation in terms of amending the policy statement and it might be

[2:00:30] Voice 8: worthy of if indeed this is the direction the trust is going this would be you know a fundamental

[2:00:35] Voice 8: change in the way in which the trust offers services um so it might for might warrant

[2:00:40] Voice 8: further conversation at trust council and so i suppose with that over to the cao yeah um thank

[2:00:47] Voice 16: you very much so this hasn't been on our docket long it's been on our docket about four or five

[2:00:52] Voice 16: months. A citizen brought this to the attention of the assembled and some requests for reports

[2:00:58] Voice 16: were brought back. I'm not speaking to the worthiness of this idea. It has significant

[2:01:04] Voice 16: potential, I expect, in certain applications across the trust area where the regional districts may

[2:01:09] Voice 16: or may not step into this space and offer communities what this could. But even in this

[2:01:16] Voice 16: conversation, we've heard three or four different variants on what could be, how this could be

[2:01:20] Voice 16: applied all the way from chipping areas to uh for forestry benefits um across the across thing to

[2:01:28] Voice 16: more um affordable housing um supporting affordable housing or being able to lease to non-profit

[2:01:34] Voice 16: societies so the last part of this report suggests lots of work would be needed to to develop a um

[2:01:43] Voice 16: a sound strategy. And I think probably we would all agree our powers aren't designed for this

[2:01:51] Voice 16: as it stands right now. So this is looking at this and coming up with an innovative interpretation

[2:01:58] Voice 16: of how the Islands Trust would function in the future. And so I think that we would be

[2:02:05] Voice 16: amending our present circumstances to deal with what's in front of us. So I think there's quite

[2:02:11] Voice 16: a bit of work associated with it i in fact think it would end up being a strategic plan

[2:02:16] Voice 16: like it would rise to the level of a strategic plan initiative the staffing component will end

[2:02:21] Voice 16: up being significant um and us aggressively moving into delivery of affordable housing potentially

[2:02:27] Voice 16: services um is another consideration so um whether you want to add that to the current policy

[2:02:36] Voice 16: statement, I think it will help you or it will challenge your ability to deliver this on time.

[2:02:42] Voice 16: And if you add it to the day's events coming up that represent six months of analysis and

[2:02:51] Voice 16: refining and questions, I think that this reasonably, because it's an important topic,

[2:02:57] Voice 16: could take up a couple hours of discussion. So I think it's been referred to for your

[2:03:02] Voice 16: consideration and where you'd like to place this. I think there's lots more reporting you'd need

[2:03:07] Voice 16: on on how it would get done i would say this is a preliminary report initially

[2:03:12] Voice 16: thanks um

[2:03:14] Voice 10: can i have lisa i think also would like to comment on this yeah

[2:03:22] Voice 3: so just letting

[2:03:22] Voice 3: trust programs committee know that we have had requests from first nations to discuss this topic

[2:03:30] Voice 3: of land dispositions and coming together collaboratively to work with the islands

[2:03:35] Voice 3: Islands Trust and Islands Trust Conservancy on thinking around acquisition of properties,

[2:03:43] Voice 3: whether that's for community benefit or reconciliation purposes or conservancy,

[2:03:51] Voice 3: all of those things nations are wanting to talk about.

[2:03:56] Voice 3: And we actually have a meeting scheduled next week to talk to the Haudenosaunee Leadership Council

[2:04:01] Voice 3: Council on disposition of properties and and so just letting you know that this is a topic on the

[2:04:10] Voice 3: minds of First Nations within the Islands Trust area.

[2:04:15] Voice 10: Trustee Peterson thank you Lisa. Trustee

[2:04:18] Voice 10: Peterson.

[2:04:19] Voice 12: Yeah thank you Lisa that's that's great to know. I'm wondering at this point if if maybe

[2:04:26] Voice 12: maybe the best disposition of this item for us

[2:04:31] Voice 12: at this point is to refer to trust council

[2:04:36] Voice 12: as a information item and get that information back

[2:04:40] Voice 12: to the wider council, because as Russ mentioned,

[2:04:46] Voice 12: to really scope this and stuff,

[2:04:48] Voice 12: we would need some buy-in from direction from trust council.

[2:04:54] Voice 12: Council so I'm thinking that that might actually be the better route rather than putting on our

[2:04:59] Voice 12: projects list at this moment uh I just wonder if that's if staff feels that's an appropriate uh

[2:05:06] Voice 12: action okay

[2:05:08] Voice 10: and I I'm just gonna throw myself on the list here as we start to go around on

[2:05:12] Voice 10: different folks here a second time um I I have two different ideas about this I do think this

[2:05:18] Voice 10: is an important issue and I understand the challenge of the trust policy statement and

[2:05:23] Voice 10: making sure that we are like moving it along too but i also like at a very grassroots activist

[2:05:30] Voice 10: level i'm like okay but we are constantly hitting problems on like being able to adapt and and

[2:05:36] Voice 10: be resilient to local community context and also hear what staff is saying about like maybe this

[2:05:41] Voice 10: is a collaborative effort with crd and that we need some more information or with the regional

[2:05:46] Voice 10: districts more generally um so i think there's two sort of different or maybe there are just

[2:05:51] Voice 10: two parallel routes that we might be able to go here that I'd like to throw

[2:05:55] Voice 10: on into the conversation one is I think that we could potentially ask ask the

[2:06:05] Voice 10: sort of staff to consider the community land trust concept as their drafting

[2:06:12] Voice 10: bylaws so if there's anything from this briefing that influences them in their

[2:06:17] Voice 10: bylaw development that that can be like an ask with it we can look forward and

[2:06:20] Voice 10: and then the second would be that um and that's the sort of immediate like roll it into but not

[2:06:27] Voice 10: in a like giant way but just to ask what what this is already informing their thinking that

[2:06:31] Voice 10: they might want to include in that and then maybe a more formal ask to tc to place this

[2:06:37] Voice 10: idea on the projects list to explore more deeply because it does seem like there's a little bit of

[2:06:42] Voice 10: a wider scope that might need to be happening here um okay so i think those are the two things

[2:06:48] Voice 10: that i can think of um i don't think we've heard from trustee mcconaughey yet so we'll go with

[2:06:52] Voice 10: trustee mcconaughey on this and then come back to trustee colburn and lisa thanks chair morrison

[2:06:57] Trustee McConchie (probable): um i just the thought occurs to me on on pender or status um that most of the land for community

[2:07:04] Trustee McConchie (probable): benefit has been raised through gofundmes uh with the crd matching the funds um and now the spy

[2:07:11] Trustee McConchie (probable): catcher uh raincoast forest uh that's being which is a grassroots run through the pender island

[2:07:17] Trustee McConchie (probable): the Conservancy and Raincoast are trying to protect 15 acres. So, I mean, I totally dig the

[2:07:23] Trustee McConchie (probable): idea of the trust trying to do stuff about this, but it seems like if we're serious as trustees

[2:07:27] Trustee McConchie (probable): about this, there's ways to do this in the 21st century. We have GoFundMes, we have social media,

[2:07:33] Trustee McConchie (probable): and we have people with deep pockets on our living on our islands, right? So make it happen.

[2:07:38] Trustee McConchie (probable): We don't have to put this on, we can put this on the strategic plan, but we all know that that is

[2:07:43] Trustee McConchie (probable): is unfortunately where ideas go to sit and rest

[2:07:45] Trustee McConchie (probable): for years and years, right?

[2:07:46] Trustee McConchie (probable): So there are alternative ways

[2:07:48] Trustee McConchie (probable): if you guys are serious about this issue

[2:07:50] Trustee McConchie (probable): and I'm particularly interested

[2:07:52] Trustee McConchie (probable): as chair of the Parks and Recreation Commission

[2:07:54] Trustee McConchie (probable): here on the island,

[2:07:55] Trustee McConchie (probable): we're looking at purchasing community land

[2:07:57] Trustee McConchie (probable): to have a place for affordable housing,

[2:07:58] Trustee McConchie (probable): blah, blah, blah, all the things we need.

[2:08:00] Trustee McConchie (probable): And my job as a trustee basically

[2:08:02] Trustee McConchie (probable): is to zone and community service.

[2:08:04] Trustee McConchie (probable): That's how I see my job.

[2:08:05] Trustee McConchie (probable): So I just wanted to offer those thoughts, thanks.

[2:08:09] Voice 10: Trustee Colburn, Trustee Rogers.

[2:08:12] Voice 18: Yeah, thanks for that. I wouldn't leave it up to wealthy individuals and GoFundMes, but I applaud the sentiment.

[2:08:23] Voice 18: I would like to move a motion to... I see Ben laughing.

[2:08:33] Voice 18: And I just, the CAO mentioned this, we've had this for four or five months, but I've been kind of tracking this because there are land trusts that are starting on the island

[2:08:40] Voice 18: and and kind of nascent conservancies and i want to get us out of the fortress conservation

[2:08:45] Voice 18: kind of concept you know like let's just protect this four acres but we'll let everything else go

[2:08:51] Voice 18: that really is and and what what i i don't see this in affordable housing context that i understand

[2:08:56] Voice 18: trustee peterson i don't think that working group is going to continue but i wouldn't want to put

[2:08:59] Voice 18: it in that narrow scope because this is like a chair morrison keeps talking about sort of a

[2:09:06] Voice 18: a transfer station you know in terms of closing the circle on the number of trucks coming on to

[2:09:11] Voice 18: and off islands let's just look at it in those terms you can have a huge influence on on on

[2:09:17] Voice 18: emissions and and just allowing communities to solve some of their own problems so the regional

[2:09:22] Voice 18: district approach definitely a partner i'd like to i'd like to be more active with this the ceo

[2:09:27] Voice 18: said we've had it for four or five months this is i've been tracking this i know chair morrison has

[2:09:30] Voice 18: as well this was put on you know sort of our work plate a year and more ago and then we kind of just

[2:09:36] Voice 18: got the report four or five months ago so it's important that we have projects like this that

[2:09:40] Voice 18: we continue the the problem i'm having with this organization is the follow-through is getting

[2:09:45] Voice 18: clouded with some of the larger projects so i don't i i'm honestly asking for like a i i don't

[2:09:51] Voice 18: see a practical way to continue some of these some of this project work without as as as trustee

[2:09:57] Voice 18: mcconaughey says just allowing it to die on a list somewhere and so

[2:10:02] Voice 10: i'm going to ask

[2:10:03] Voice 18: i'm

[2:10:04] Voice 10: going to ask

[2:10:04] Voice 10: that we go ahead and make a motion i don't want us to get into a like critique necessarily of the

[2:10:09] Voice 10: trust and meaning i i don't know if that's going to help us for our work necessarily

[2:10:17] Voice 10: um is there a motion well i don't know if you know that you went muted um trustee colburn yeah

[2:10:33] Voice 18: i i moved that we add the community benefit land trust concept as a project to the trust programs

[2:10:39] Voice 18: committee okay

[2:10:42] Voice 10: do i have a second i have a second from trustee rogers okay um do you want to speak

[2:10:49] Voice 10: to any further to that motion?

[2:10:51] Voice 18: No, I think I've rambled enough.

[2:10:53] Voice 10: Trustee Rogers.

[2:10:55] Voice 10: Thank

[2:10:56] Trustee Rogers (probable): you and perhaps I started this conversation

[2:11:00] Trustee Rogers (probable): by being a bit negative and I want to retract

[2:11:02] Trustee Rogers (probable): that negativity, not because, but I think I bring,

[2:11:07] Trustee Rogers (probable): I sometimes see these things through the eyes of the EC

[2:11:11] Trustee Rogers (probable): and how the staff is working.

[2:11:15] Trustee Rogers (probable): uh working um i i agree with putting it on our project list and i think at some point it should

[2:11:22] Trustee Rogers (probable): go back to tc for them to include in the in the um strategic plan um i think it requires it's going

[2:11:30] Trustee Rogers (probable): to require resources to do this and right now our resources are stretched in ways that um well the

[2:11:38] Trustee Rogers (probable): cao spoke to uh that that are not going to make it very amenable to do this until we take something

[2:11:44] Trustee Rogers (probable): off our list. Just for an example, when we go back to Trust Council, there's going to be a report to

[2:11:50] Trustee Rogers (probable): add four things to our strategic plan, because those are things that are not in the strategic

[2:11:54] Trustee Rogers (probable): plan that Trust Council has asked staff to do. And they're big things. So this is a very

[2:12:03] Trustee Rogers (probable): interesting concept, but would be a change in direction. So I support putting it on our

[2:12:12] Trustee Rogers (probable): project list our project list is not long there's only one thing on it um and uh and therefore we

[2:12:21] Trustee Rogers (probable): can as soon as we have some space we can move it up into the top priorities list and get some

[2:12:27] Trustee Rogers (probable): serious work on how this would be done how it be funded and and how we would administer it

[2:12:33] Trustee Rogers (probable): in the context when we haven't done it before so i support the motion okay

[2:12:40] Voice 10: any further comments that

[2:12:43] Voice 10: have not been made let me qualify that because i know we could probably talk about land trust all

[2:12:47] Voice 10: day i know i could um so any further comments that have not been made yet related to motion and and

[2:12:53] Voice 10: robert do we have a motion on the screen yes we do that the trust programs committee add the

[2:12:57] Voice 10: community benefit land to a concept to the trust programs community project so

[2:13:01] Voice 8: chair morrison if

[2:13:03] Voice 10: i might

[2:13:03] Voice 8: that's claire yeah just wanting to draw your attention to the bottom of the briefing where

[2:13:08] Voice 8: where it talks about if Trust Council chooses

[2:13:12] Voice 8: to take this on as a project.

[2:13:13] Voice 8: We just highlight for Council in this briefing

[2:13:15] Voice 8: that it would be a significant undertaking

[2:13:17] Voice 8: and we recommended that if Council wishes

[2:13:19] Voice 8: to proceed it would work on the topic,

[2:13:21] Voice 8: that they budget accordingly and provide a budget for it

[2:13:25] Voice 8: for development of the project charter,

[2:13:26] Voice 8: a consultant to come in to assist with advice on this topic

[2:13:30] Voice 8: and for legal advice that would be required to advance this.

[2:13:33] Voice 8: So that was staff's advice to Council

[2:13:35] Voice 8: and then Council's also,

[2:13:37] Voice 8: we also flag that would require coordination with the Conservancy. So yes, just wanting to flag,

[2:13:41] Voice 8: this is a substantive project and requires some expertise that you don't already have on staff.

[2:13:47] Voice 10: Excuse me. Oh, hi.

[2:13:50] Voice 10: Russ, did you have a comment? Russ, did you have a comment as well?

[2:13:56] Voice 16: No.

[2:13:59] Voice 10: But you're muted. You are muted. Okay.

[2:14:03] Voice 16: I think Claire summarized it well right there.

[2:14:09] Voice 10: Okay. I think Trustee Brent. I'm going to keep going to Trustee Brent and then Trustee Critchley.

[2:14:17] Voice 11: Well, it may be a really good idea. I worry that we keep coming up with all these things.

[2:14:24] Voice 11: I heard our CAO say one of the biggest challenges is how do we manage 150 projects with the staff

[2:14:32] Voice 11: that we have? So I always worry that we're watering things down. I'm not saying this

[2:14:38] Voice 11: This isn't a good idea.

[2:14:39] Voice 11: I just not sure that today's timing is appropriate.

[2:14:45] Voice 11: Well, it's always good to have,

[2:14:46] Voice 11: and I'm always in favor of looking at something.

[2:14:49] Voice 11: I'm really concerned about staff time

[2:14:54] Voice 11: and our use of itself.

[2:14:56] Voice 11: I'm not going to be voting in favor of this at this time.

[2:14:59] Voice 11: Thanks.

[2:15:01] Voice 9: Dr. Krishnan.

[2:15:05] Trustee Critchley (probable): Thank you.

[2:15:06] Trustee Critchley (probable): I'm going to speak in favor of the motion

[2:15:09] Trustee Critchley (probable): because I think we need to do something.

[2:15:10] Trustee Critchley (probable): I think the least we can do is put it on our projects list so it's preserved

[2:15:16] Trustee Critchley (probable): as something we see as pending that we will get to as soon as time permits and resources permit.

[2:15:23] Trustee Critchley (probable): But I just want to follow up on one thing that was just mentioned by Director Frater in her

[2:15:31] Trustee Critchley (probable): comments that I hadn't really twigged to this about hiring a consultant then to get onto it.

[2:15:39] Trustee Critchley (probable): And I'm wondering if that would be something that we could do now or shortly to get the to get the thing underway.

[2:15:50] Trustee Critchley (probable): I realize that would be a separate motion from this, but I'm just wondering if it may assist people in deciding whether or not to vote for this to see if there was another next step that we could take.

[2:16:02] Trustee Critchley (probable): that's not going to be two years down the road. In terms of thinking I guess what we would need now

[2:16:10] Trustee Critchley (probable): would be in the budgeting process to know roughly what would be a reasonable amount to request for

[2:16:18] Trustee Critchley (probable): the services of a consultant to be engaged to produce a report on this topic. That would at

[2:16:24] Trustee Critchley (probable): least sort of kick off the ball and start the game if you like. So I'd be interested in hearing that.

[2:16:33] Voice 10: Dr. Frater, do you have anything you want to add to that?

[2:16:36] Voice 8: Certainly, I don't have,

[2:16:37] Voice 8: there currently is no budget for that in this fiscal year.

[2:16:40] Voice 8: So I don't currently have access,

[2:16:42] Voice 8: the trust area services isn't currently funded for this.

[2:16:46] Voice 8: So certainly if that's something council wants to request

[2:16:48] Voice 8: for next fiscal year, but I would identify,

[2:16:50] Voice 8: it still requires staff resources to develop project charter,

[2:16:54] Voice 8: develop the intent of the contract

[2:16:56] Voice 8: and then manage the contract.

[2:16:58] Voice 8: So it's still flagging concerns around staff capacity here.

[2:17:01] Voice 8: this is certainly it's a large new topic so i would want council to really be deliberative

[2:17:05] Voice 8: in contemplating that before they step into this space um but certainly i mean we're here to we're

[2:17:10] Voice 8: here to take it but we'd ask you to contemplate prioritization prior to prioritization as you

[2:17:15] Voice 8: take this on

[2:17:16] Trustee Luckham (probable): chair

[2:17:18] Voice 8: welcome yeah

[2:17:20] Trustee Luckham (probable): well uh i do have a comment but i also noted that robert barlow

[2:17:25] Trustee Luckham (probable): was trying to get his attention there and i'm not sure if that moment has passed or not

[2:17:30] Trustee Luckham (probable): not.

[2:17:32] Voice 10: It's okay. I'll come back to him in a second. I think he's probably trying to flag us for

[2:17:36] Voice 10: taking a break,

[2:17:37] Trustee Luckham (probable): but we'll

[2:17:38] Voice 10: come back to him. That's really

[2:17:39] Trustee Luckham (probable): good. So I just note from a process

[2:17:43] Trustee Luckham (probable): perspective is that this would also have to be applied to the strategic plan. Budget would have

[2:17:49] Trustee Luckham (probable): to be allocated. Certainly hiring a contractor to review this is a good idea. I wouldn't argue

[2:17:54] Trustee Luckham (probable): with that at all. And I'll just reflect that the honest trust owns actually two pieces of property

[2:17:59] Trustee Luckham (probable): that have buildings on them that the roof needed to be replaced on the Ruby Alton house years ago

[2:18:05] Trustee Luckham (probable): and we and there was serious conversation about tearing that building down because it was a

[2:18:09] Trustee Luckham (probable): financial and administrative burden the community raised the money to replace the roof on the

[2:18:15] Trustee Luckham (probable): building on Denman Island and that was successfully done however that was fortuitous and so I think

[2:18:23] Trustee Luckham (probable): we've got to be careful about what we're asking for and what it actually means by taking on that

[2:18:28] Trustee Luckham (probable): responsibility of property management that has done so very well in a conservation method through

[2:18:33] Trustee Luckham (probable): the island trust conservancy but would be another level of the administrative service

[2:18:45] Voice 10: oops sorry that was me sorry sorry sorry i muted you by accident oh

[2:18:52] Trustee Luckham (probable): so when did you mute me

[2:18:55] Voice 10: That's the last, like, 30 seconds. I'm sorry.

[2:18:58] Trustee Luckham (probable): Okay. Well, I was

[2:18:59] Trustee Luckham (probable): going into rambling at that point. But we want to be cautious about

[2:19:04] Trustee Luckham (probable): what we're asking for because I think there is some responsibility associated with it,

[2:19:09] Trustee Luckham (probable): and a consultant would likely bring that out. So it would be good.

[2:19:14] Voice 10: All right. And I just want to add myself to the speaker's list here. So I'm in support of

[2:19:20] Voice 10: adding this to the project was understanding that i i think that many of the ways forward are not

[2:19:28] Voice 10: necessarily that we take it on completely but that we work as it becomes an advocacy issue that we

[2:19:34] Voice 10: take on in conjunction with the crd um and and work are with the regional districts more generally

[2:19:41] Voice 10: um so i i don't know that i think this project is necessarily going down the path of us owning

[2:19:48] Voice 10: everything and us doing all that, but I do want it to not be lost in the work going forward.

[2:19:54] Voice 10: So I would like this to be added to the project list with the understanding that we need to come

[2:19:58] Voice 10: back and think about the policy statement as it currently stands is like the first move to get

[2:20:05] Voice 10: that in. And I have another amendment potentially to make related to this or another motion to make

[2:20:10] Voice 10: related to this. But I

[2:20:11] Voice 10: do want to hold it on our project list and just consider like as we go

[2:20:16] Voice 10: forward what what we're thinking with this so i need us to just um robert i want to give you a

[2:20:22] Voice 10: second what was what do we mean what were you about oh

[2:20:27] Voice 2: i was just waving my hand for a minor

[2:20:30] Voice 2: administrative procedure i wasn't clear if the motion had been seconded but i can clearly see

[2:20:37] Voice 2: there's an appetite uh fly the committee for the

[2:20:41] Voice 2: discussion i

[2:20:42] Trustee Rogers (probable): seconded it yeah oh thank you

[2:20:43] Voice 10: it was rogers who'd seconded it yep all right so i'm going to actually go ahead and ask us to vote

[2:20:52] Voice 10: on the motion the motion is that the trust programs committee add the community benefit

[2:20:56] Voice 10: lab and trust concept to the tpc project list all those in favor raise your digital hands please

[2:21:06] Voice 10: okay i have seven eight i made okay hand that place any opposed okay i have two opposed did

[2:21:23] Voice 10: you want to be named yes

[2:21:24] Voice 2: please okay

[2:21:27] Voice 10: brent and

[2:21:28] Voice 10: kale opposed okay thank you hands down please

[2:21:36] Voice 10: so that passes um i would like to also um make a motion i'm not never sure as the chair if i

[2:21:47] Voice 10: can do that but i'm going to do that and the motion is um robert has sent it to you in the

[2:21:55] Voice 10: the text it's that the TPC ask staff consider to consider the ideas presented in the community

[2:22:02] Voice 10: benefit land trust concept when drafting by-law options in the TPS I'm not asking them to do more

[2:22:08] Voice 10: than just consider the ideas that are in here so I'm just going to put that on the table and

[2:22:16] Voice 10: and get a second on that and then we can talk to that and so it's the last text Robert that I sent

[2:22:23] Voice 10: except I can't wait to write it as asked.

[2:22:28] Voice 10: Okay.

[2:22:36] Voice 2: It should be shown on the screen now, correct?

[2:22:38] Voice 10: There is.

[2:22:39] Voice 10: Yeah, I see it.

[2:22:40] Voice 10: Thank you.

[2:22:41] Voice 10: Okay.

[2:22:41] Voice 10: So that motion is on the table.

[2:22:43] Voice 10: Is there a seconder for consideration of that motion?

[2:22:48] Voice 10: I see hands up from other people, but I think that's left over.

[2:22:52] Voice 10: I just need to know if there's a seconder before we continue.

[2:22:58] Voice 10: Okay.

[2:22:58] Voice 10: Seconder by Trustee Peterson.

[2:23:00] Voice 10: Okay.

[2:23:03] Voice 10: Conversation on that.

[2:23:04] Voice 10: I do want to give, I think Russ wants to comment on this.

[2:23:07] Voice 10: I do want to give him a chance to weigh in on this, and then we can go around.

[2:23:11] Voice 16: Well, thank you very much.

[2:23:12] Voice 16: With respect, I think this works around the previous motion.

[2:23:17] Voice 16: What if staff came up with something and started putting it into the drafting bylaws for consideration of the policy statement, and there hasn't been that analysis?

[2:23:27] Voice 16: like what would staff do if they come if we agree that there's good fundamental ideas associated

[2:23:34] Voice 16: with doing this staff goes off and does that and sort of ghost writes it into the policy statement

[2:23:41] Voice 16: where would we practically go from there um would there be then a debate at trust council around

[2:23:47] Voice 16: this and then they would ask for all the studies that you would presumably be getting by doing that

[2:23:52] Voice 16: analysis over the next year with consultancies and so forth so I'm just wondering where you'd

[2:23:59] Voice 16: end up it just transfers as seen it transfers the responsibility for this to the staff to define

[2:24:05] Voice 16: this and and I don't know where it would it be whether it would hit the actual document or not

[2:24:10] Voice 16: so maybe some more clarity in the in the resolution and Claire you'd be writing this is this is this

[2:24:17] Voice 16: does this give you a direction so

[2:24:21] Voice 8: two thoughts there um one is certainly staff can consider

[2:24:25] Voice 8: i would say primarily in the area of like um our advocacy area that there might there might be

[2:24:30] Voice 8: a thought that could be added i currently can't come up with one myself but there might be an

[2:24:34] Voice 8: option there the other is that um one of the things we haven't talked about a great deal this

[2:24:38] Voice 8: term but we maintain as called a topic review inventory for the policy statement um that we

[2:24:43] Voice 8: reference when we you know for this amendment you've chosen three themes but in future amendments

[2:24:49] Voice 8: we will return to that list that's been identified and kept over time you may wish to also consider

[2:24:53] Voice 8: sending this concept to be recorded in the topic review inventory for when you contemplate future

[2:24:59] Voice 8: amendments to be a topic that you may wish to contemplate in that future amendment round

[2:25:03] Voice 8: and

[2:25:04] Voice 10: I think that my mind immediately went to the advocacy as well like that's where I initially

[2:25:09] Voice 10: saw this as being a very strong move because I agree with what Trustee McConaghy was saying

[2:25:14] Voice 10: earlier that this may not even be on our plate right like it may be clearly on the regional

[2:25:19] Voice 10: district's plate but because of our work in community and in understanding climate change

[2:25:25] Voice 10: and land use planning we may need to be a little bit stronger on our advocacy around this so that's

[2:25:30] Voice 10: kind of where I went with it in my head and in terms of the other thing Claire that you just

[2:25:37] Voice 10: mentioned um that may be stuff like advice is that we don't have enough information and it needs to

[2:25:43] Voice 10: go on the list for for edits but i just want to put it on the radar for for that is kind of what

[2:25:51] Voice 10: i'm intending with this motion okay i'm going to try and go to the list please try to keep your

[2:25:55] Voice 10: comments to this motion and like not the value of the community benefit land trust necessarily

[2:26:00] Voice 10: necessarily overall. Okay. Trustee Brent, and then Peterson, Luckum, and Fenton. So Brent first.

[2:26:07] Voice 11: Okay. Well, I'm opposed to this motion for the same reason as I was before. You're asking

[2:26:11] Voice 11: staff to consider this concept. And we have very professional staff in considering it. They're

[2:26:17] Voice 11: going to take some time and effort. And I'm wondering, again, if we have the necessary

[2:26:23] Voice 11: time and effort. And this is really super early stages. I mean, this is definitely, in my view,

[2:26:29] Voice 11: the cart before the horse so we're asking staff to do something when we really haven't had

[2:26:35] Voice 11: they haven't had an opportunity for a thorough review i think it's unfair thank you

[2:26:41] Voice 11: okay

[2:26:42] Voice 10: trustee

[2:26:43] Voice 10: peterson yeah

[2:26:46] Voice 12: thank you um uh just to be clear i seconded the motion because i wanted us to have a

[2:26:52] Voice 12: conversation about it um i feel like it's a little bit fuzzy uh if staff feels like there is

[2:26:58] Voice 12: you know things that they can do with it that that's one thing but i think the the most valuable

[2:27:05] Voice 12: thing i've heard in terms of um not losing a side of this is that we we've put it on our projects

[2:27:12] Voice 12: list and um and perhaps we can make a motion to put it on the the topic review inventory for for

[2:27:20] Voice 12: for further policy statement review,

[2:27:23] Voice 12: but I'm listening to the CAO

[2:27:27] Voice 12: and I'm just a little, right off the bat,

[2:27:32] Voice 12: I felt it was a little fuzzy for my liking.

[2:27:34] Voice 12: So thank you.

[2:27:36] Voice 10: Okay, Trustee Santon, I think next.

[2:27:42] Trustee Fenton (probable): Yeah, I'm just generally speaking

[2:27:45] Trustee Fenton (probable): in favor of the motion,

[2:27:48] Trustee Fenton (probable): primarily for what's follow up,

[2:27:50] Trustee Fenton (probable): carrying through and not losing sight of it but also this may play into the conservancy itself

[2:27:56] Trustee Fenton (probable): you know it's just conservancy and how it we can work with them on things over time and um part of

[2:28:04] Trustee Fenton (probable): our sort of overall strategic plan of conservancy of properties and our you know contiguous um

[2:28:14] Trustee Fenton (probable): layouts throughout the golf or trust area so there may be there's potential with it that we just need

[2:28:20] Trustee Fenton (probable): to explore further when that time permits so otherwise uh we'll leave it there thank you

[2:28:28] Voice 13: yeah i i voted in favor of putting on the project that's because i didn't want to lose sight of it

[2:28:33] Voice 13: but adding it to the policy statement amended project having staff it's it's an issue of

[2:28:38] Voice 13: capacity right now you know of what's occurring we talk about a strategic plan and last time how

[2:28:45] Voice 13: we had to try to limit it and we keep adding things to it and it keeps growing and it's

[2:28:50] Voice 13: it's really a matter of capacity so I'm not in favor of asking staff to spend more time at this

[2:28:56] Voice 13: point in time I would like you know I think it needs to be brought up again and more and more

[2:29:02] Voice 13: work done on it I mean so I'm not in favor of this motion at this point in time

[2:29:09] Voice 10: trustee Colburn

[2:29:11] Voice 18: yeah I'm in favor of the motion for exactly reasons that trustee Brent and trustee Landry

[2:29:14] Voice 18: have raised actually I think I think staff is professional we've heard from a staff member

[2:29:19] Voice 18: today the senior intergovernmental policy analyst around some some approaches and some

[2:29:24] Voice 18: some direction where this this could land uh in terms of use of this within um the directions

[2:29:32] Voice 18: that the policy statement is heading well here's a practical application doesn't mean we have to do

[2:29:36] Voice 18: it it just says well in light of these tools that you could use this is what it could look like

[2:29:41] Voice 18: Like, let's say a cooperative project between a nation and an LTC and the trust in terms of repatriating remains or a collaborative approach with a recycling organization when their funding falls in.

[2:29:56] Voice 18: I believe staff can place this.

[2:30:00] Voice 18: as a potential practical application of some of the ideas that we're talking about and then we can

[2:30:06] Voice 18: have a fuller discussion and not lose this so i'm very much in favor of the motion i appreciate

[2:30:10] Voice 18: the chair raising it

[2:30:12] Voice 10: trustee critchley and then uh delaney thank

[2:30:18] Trustee Critchley (probable): you um i just wanted to speak

[2:30:21] Trustee Critchley (probable): against this motion um i agree with trustee brent i think that the the aphorism cart before the

[2:30:30] Trustee Critchley (probable): horse is extremely apt in this case, we I think it's also inconsistent with our previous discussion

[2:30:37] Trustee Critchley (probable): on the previous motion, in which we recognized that this is a significant topic of importance

[2:30:44] Trustee Critchley (probable): and, and depth, and that it required study, and a consultant, possibly at least a lot of staff time

[2:30:56] Trustee Critchley (probable): to do a thorough job on it. And it presents the trust actually with kind of a fork in the road,

[2:31:05] Trustee Critchley (probable): I think, because it would be probably the first time that we'd be really stepping out of the

[2:31:11] Trustee Critchley (probable): traditional strictly planning aspect and advocacy of the trust into somewhat of a services role.

[2:31:21] Trustee Critchley (probable): And that is one giant leap for mankind insofar as the trust is concerned, I think.

[2:31:28] Trustee Critchley (probable): I think asking our staff to have input on this topic now without having due consideration and study of it and without any direction from us as the political part is really asking them to do something in a way that's unprofessional.

[2:31:51] Trustee Critchley (probable): that we're asking them to do kind of a job off the cuff and I respect the due diligence that they

[2:31:59] Trustee Critchley (probable): always employ in in the reporting that they give us so I'm very much opposed to this.

[2:32:08] Voice 10: Delaney?

[2:32:11] Voice 7: Sorry Chair Morrison I lowered my hand I'm not going to.

[2:32:15] Voice 10: Okay a last thought that I had

[2:32:18] Voice 10: on this from hearing different folks speak is that again I think in drafting this motion

[2:32:24] Voice 10: intentionally vague, actually, because I thought about it a bit. The idea was not to constrain

[2:32:32] Voice 10: anyone's idea about what should go forward with and understand that, you know, we may need a lot

[2:32:39] Voice 10: more conversation. But there is a need sometimes, I feel, to do things in parallel in ways that

[2:32:49] Voice 10: staff are going to make some suggestions based on the conversations we have about what the

[2:32:53] Voice 10: bylaws are the actual language of bylaws should be and given what what's already here in this

[2:33:01] Voice 10: preliminary report it could be a simple statement such as like work with regional districts to

[2:33:07] Voice 10: advocate for possibilities for you know land trust and maybe that is something we need a ton

[2:33:14] Voice 10: of like consulting reporting and or whatever on but i also wonder if we do like because it's not

[2:33:20] Voice 10: something that you know so I'm struggling honestly like this is an issue where I deeply struggle as

[2:33:25] Voice 10: an activist versus as a government like how much do we need to report and how much do we need to

[2:33:30] Voice 10: study when we know that certain things are actually about collaboration and advocacy together and like

[2:33:36] Voice 10: figuring out we know what the problems are in our own communities and so I'm not advocating in this

[2:33:42] Voice 10: motion that we should start to like put in a whole bunch of things that would be working around a

[2:33:47] Voice 10: longer and deeper study if it was something the trust wanted to take on like deeply as themselves

[2:33:52] Voice 10: i'm not sure that is the right move for the trust to start owning land and all that that would have

[2:33:57] Voice 10: to be a much longer study if we wanted to go down that path um but i do think there is a really low

[2:34:03] Voice 10: hanging fruit here just about advocacy and how we actually communicate this forward um that might be

[2:34:09] Voice 10: a simple ad all right any differences or other things that we haven't considered yet that people

[2:34:16] Voice 10: want to name okay i think i'm going to go ahead and call the vote on this um the motion is on

[2:34:25] Voice 10: the table is that the trust program committee asked staff to consider the ideas presented in

[2:34:29] Voice 10: the community benefit land trust concept briefing um when drafting by-law options in the policy

[2:34:33] Voice 10: statement amendment project okay all those in favor okay hands down all those opposed okay

[2:34:51] Voice 10: Okay. That fails. All right. Hands down. You can get any, Trustee Brent, are the hands up

[2:35:05] Voice 10: actually about speaking at the moment? Okay. I have Trustee Brent first and then Peterson

[2:35:10] Voice 10: and then Lockham.

[2:35:11] Voice 11: Sorry. I'm just having difficulty lowering and raising my hand.

[2:35:15] Voice 10: My screen

[2:35:16] Voice 11: isn't responsive. Sorry.

[2:35:18] Voice 10: No worries. Trustee Peterson.

[2:35:21] Voice 12: Yeah. Just to follow up,

[2:35:22] Voice 12: I'd like to make a motion, I've sent it to Robert,

[2:35:27] Voice 12: that TPC request the community benefit land trust concept

[2:35:31] Voice 12: be added to the policy statement topic review inventory.

[2:35:35] Voice 10: Thank you, do we have a second on that motion?

[2:35:42] Voice 18: I'll second it.

[2:35:43] Voice 18: Yeah,

[2:35:44] Voice 10: I see, sorry, thanks Scott.

[2:35:47] Voice 10: Rogers, I see you seconded it.

[2:35:50] Voice 10: Okay, sorry, there's a lot of screens going on for me here,

[2:35:53] Voice 10: having that moment of like, oh, meeting overload here.

[2:35:56] Voice 10: here. Okay. Any discussion on this? Chair Lockham, did you want to weigh in on this motion?

[2:36:04] Voice 5: Or

[2:36:04] Voice 10: actually, first of all, sorry if I can pause you. Trustee Peterson, did you want to speak to

[2:36:09] Voice 10: this motion first?

[2:36:12] Voice 12: Thank you. It just seems like a good way for us to capture it in terms of policy

[2:36:21] Voice 12: statement review. So that's that.

[2:36:24] Voice 10: Great. Thank you. Chair Lockham?

[2:36:28] Trustee Luckham (probable): Yeah, thank you. Actually, I had my hand up way earlier, but I took it down again because it was

[2:36:34] Trustee Luckham (probable): kind of tangential, and this is still a little tangential, although it's pertinent to the motion

[2:36:39] Trustee Luckham (probable): on the floor, that I want to thank staff, Claire Freighter, for raising the point of the topic

[2:36:48] Trustee Luckham (probable): review inventory list, because indeed any of these ideas that come up, we haven't really talked about

[2:36:55] Trustee Luckham (probable): a parking lot for the potential annual revisions that would come into play. And so I think we

[2:37:01] Trustee Luckham (probable): should actually make sure that trustees are fully aware of the parking lot, because we haven't

[2:37:07] Trustee Luckham (probable): talked about it a lot. That said, you know, again, non-voting member of the committee,

[2:37:16] Trustee Luckham (probable): I think we want to be careful. Is the intention that this be the parking lot, the trustee that

[2:37:21] Trustee Luckham (probable): that Trustee Peterson put on the floor.

[2:37:22] Trustee Luckham (probable): Is this the parking lot pending the most recent revision

[2:37:26] Trustee Luckham (probable): or is this going into the list that is presently

[2:37:29] Trustee Luckham (probable): a reference for the work that's undergoing

[2:37:32] Trustee Luckham (probable): and maybe staff would like to comment

[2:37:35] Trustee Luckham (probable): on the context of that document as a work in progress.

[2:37:42] Voice 8: No, I see this as you have a project's long list,

[2:37:45] Voice 8: this is the long list for the policy statement.

[2:37:47] Voice 8: So these are the topics that are in the wings

[2:37:49] Voice 8: that are currently not in scope right now, yeah.

[2:37:53] Voice 8: And yeah, and as we complete this bylaw amendment,

[2:37:56] Voice 8: if council was just to consider another,

[2:37:58] Voice 8: we would bring that list forward for discussion

[2:38:00] Voice 8: for council to then identify new priorities

[2:38:02] Voice 8: that have been recorded.

[2:38:04] Voice 10: All right, perfect, thanks for the clarification.

[2:38:07] Voice 10: All right, any further comment on this motion?

[2:38:12] Voice 10: All right, digital hand, all those in favor?

[2:38:22] Voice 10: Okay, if I can have hand down, any opposed?

[2:38:30] Voice 10: Opposed? Okay. I have two opposed. Brent and Cale. All right. Thank you very much. Hands down.

[2:38:40] Voice 10: Oh, and Langerice, were you opposed? Trustee Langerice, were you opposed or for?

[2:38:58] Voice 13: No, no. I was just a misclick. No, I voted in favor.

[2:39:01] Voice 10: Okay. Thank you. Yeah.

[2:39:03] Voice 10: All right. I am going, we are at, I believe that deals with all of our

[2:39:10] Voice 10: our business on 7.3. Is there any other business on 7.3? Okay.

[2:39:21] Voice 10: Yes. Trustee

[2:39:23] Voice 2: Morrison, if I may, could you just clarify that it was carried? If you could just

[2:39:28] Voice 2: state

[2:39:28] Voice 10: that, please. Oh, sorry.

[2:39:28] Voice 10: Thank you. Yes, it was carried. Thank you.

[2:39:33] Voice 10: Trustee Critchley?

[2:39:37] Trustee Critchley (probable): Thank you. This concept of community land trust is a very interesting and important one. And we

[2:39:48] Trustee Critchley (probable): in a parking lot and it's sort of the best that we can do at the moment but I'm wondering if there

[2:39:53] Trustee Critchley (probable): isn't I just wanted to get staff's feedback on this proposition that is it possible that this

[2:40:03] Trustee Critchley (probable): could actually come up again in through the route of a local trust committee for example if somebody

[2:40:10] Trustee Critchley (probable): on Denman Island wanted to you know donate 10 acres of land to the Denman Island local trust

[2:40:17] Trustee Critchley (probable): trust committee for affordable housing then presumably we would or any other island uh could

[2:40:23] Trustee Critchley (probable): then uh ask for a staff report in the uh in the local context and that would probably go

[2:40:31] Trustee Critchley (probable): go up the food chain and and involve um senior staff and uh we could actually you know if

[2:40:39] Trustee Critchley (probable): somebody had an immediate need on that uh would we be precluded from following it up just because

[2:40:46] Trustee Critchley (probable): because we've put these things into a parking spot

[2:40:50] Trustee Critchley (probable): insofar as policy statement work is concerned.

[2:40:53] Trustee Critchley (probable): I mean, in the absence of any policy directive,

[2:40:56] Trustee Critchley (probable): it doesn't mean that something can't be done.

[2:40:59] Trustee Critchley (probable): I would take it.

[2:41:00] Trustee Critchley (probable): But I'd just like the comments on that.

[2:41:05] Voice 8: Thoughts, Ross or Claire?

[2:41:08] Voice 8: So I'm happy to speak for it, but I'll see if the ACA-

[2:41:10] Voice 16: Oh, no, I don't want to speak, you speak.

[2:41:13] Voice 8: All right, so what I would say,

[2:41:16] Voice 8: so it's always been a slightly unclear to me

[2:41:19] Voice 8: how we would address this within the policy statement except to have as I said as I referenced

[2:41:22] Voice 8: in my initial review an advocacy policy in support of the you know the idea of community benefit

[2:41:28] Voice 8: land trust generally in order to move into this space trust council would con if you know if

[2:41:33] Voice 8: indeed a property came forward that council wished to own we would need to look at the other things

[2:41:37] Voice 8: you'll see on page 150 115 of your briefing which is council would have to contemplate what policy

[2:41:43] Voice 8: additional policies it needs in place to govern the management and becoming you know more of an

[2:41:48] Voice 8: owner of land particularly if we are to get into a situation where we want to lease the land to

[2:41:52] Voice 8: others where you know it would be more than sort of just passive ownership where there would be

[2:41:56] Voice 8: property management concerns and so on and the council would need to contemplate the budget and

[2:42:01] Voice 8: staffing required and associated with that property so it would indeed be a quite large

[2:42:06] Voice 8: project of council but again not including in the policy statement I don't believe precludes council

[2:42:11] Voice 8: Council, considering such an offer. I see them as slightly different entities or different

[2:42:18] Voice 8: notions.

[2:42:21] Voice 16: Thank you. Yes. And then what I would simply add is if that happened, of course, that

[2:42:26] Voice 16: would interrupt the cycle that you've just spent half an hour discussing, meaning that would then

[2:42:34] Voice 16: become, it would be a sophisticated way to jump the queue is another way to look at it. But yes,

[2:42:41] Voice 16: Yes, then we'd have to respond to an LTC no matter what the idea is

[2:42:45] Voice 16: and get you the best information possible.

[2:42:50] Voice 16: I do think that a good point's been raised.

[2:42:52] Voice 16: I think this is more than a policy statement issue.

[2:42:55] Voice 16: This is a land management on the ground type issue

[2:43:01] Voice 16: that regional districts deal with too.

[2:43:03] Voice 16: I wouldn't say

[2:43:04] Voice 16: that they're sophisticated actors either in this area.

[2:43:09] Voice 16: municipalities especially medium to small ones have only really come into in the last number

[2:43:14] Voice 16: of years of doing this in a in a really satisfactory way so you're not necessarily

[2:43:20] Voice 16: behind the times the ideas are are certainly current and progressive and appropriate

[2:43:25] Voice 16: using the islands trust as a tool to do that is you know how effective that is is

[2:43:31] Voice 16: going to be the focus of this so i think it is broader than trust programs committee would be

[2:43:35] Voice 16: into um uh trust council as a whole of course trust council as a whole be owning these lands

[2:43:42] Voice 8: if i might add chair morrison just for interest of the committee um twice in the truck in the

[2:43:47] Voice 8: history of my you know 17 years at the trust i've dealt with lawyers working for people who are

[2:43:52] Voice 8: developing their wills as they contemplate their requests where the topic of donating land to the

[2:43:56] Voice 8: trust for affordable housing has come up prior to this briefing like in the last you know the twice

[2:44:01] Voice 8: two circumstances where i've dealt with that i've actually steered them towards the regional

[2:44:04] Voice 8: districts as being perhaps a more appropriate recipient of those requests um so it's only

[2:44:10] Voice 8: but that that's been sort of staff's approach prior to this has been if people had approached

[2:44:14] Voice 8: the trust to donate land for affordable housing we have been steering them to the regional districts

[2:44:21] Voice 10: um and i'll go to trustee fenton but i'll put myself on the list after that because i have

[2:44:25] Voice 10: one thought to that trustee fenton i'm

[2:44:28] Trustee Fenton (probable): just wondering whether or not this could be done

[2:44:30] Trustee Fenton (probable): or would be done supposed to you know trust council managing property per se that they are

[2:44:36] Trustee Fenton (probable): the overarching owner whatever legal entity but could this be run by a non-profit or something

[2:44:43] Trustee Fenton (probable): on island would be the actual hands-on people um

[2:44:51] Voice 16: yes indeed i think that's what how it would

[2:44:53] Voice 16: have to function um we couldn't deliver that service and when you look at our model versus

[2:44:58] Voice 16: the regional district model to a certain degree there's a lot more tax transparency through a

[2:45:03] Voice 16: regional district they would have to have a service associated with the delivery of this

[2:45:07] Voice 16: kind of thing whereas in the islands trust context as you know we only have a couple of budgets

[2:45:12] Voice 16: one large capital budget and it we don't have a way to right now to delineate where specific

[2:45:20] Voice 16: funds are going to specific items so there's two very different approaches yeah

[2:45:29] Voice 10: and that brings me

[2:45:30] Voice 10: Thanks for that, Russ, because that brings me back to my own sort of thinking on this.

[2:45:34] Voice 10: I'm a huge advocate for the idea of community land trust, but I don't necessarily think that Island Trust owning them is what I would advocate for.

[2:45:42] Voice 10: It's much more about how we use our advocacy role to ensure that they're used for the purposes needed in the islands and how we collaboratively work with regional districts to do that.

[2:45:55] Voice 10: So I think that's where I'm struggling with, because we don't always have regional districts well focused on our needs, and that's a real tension as we sit down here with the regional district that covers Victoria, we're a small fish in a very big pond.

[2:46:09] Voice 10: And so how we get that kind of like focus is a real challenge. Trustee Colburn?

[2:46:15] Voice 18: Yeah, thank you for raising that point. I, you know, the trust to me is kind of lacking

[2:46:20] Voice 18: an equity, diversity, inclusion focus. And this is an area where, you know, people are trying to

[2:46:27] Voice 18: say, well, this is how it could be used. I think we have to create a safe space for community

[2:46:32] Voice 18: collaborations and possibilities. And this would give the trust tools that we can use in those

[2:46:38] Voice 18: conversations and collaborative outcomes. So, thank you for raising that point,

[2:46:43] Voice 18: share that's exactly what i was going to say thank you all

[2:46:46] Voice 10: right i'm going to close us on

[2:46:47] Voice 10: this conversation if that's all right i think it is obviously a very rich conversation that many

[2:46:52] Voice 10: folks would like to think about more deeply as we try to figure out resilience in this space and

[2:46:57] Voice 10: and you know community diversity issues but obviously that's not the entire conversation

[2:47:02] Voice 10: of our meeting today um all right thank you for the briefing again staff and for being able to

[2:47:09] Voice 10: to, you know, raise this and field our 10,000 directions that we might go with this.

[2:47:15] Voice 10: All right, new business. Where, Robert, if you can help me find myself, was there anything that

[2:47:22] Voice 10: we were missing on the actual agenda I'm looking at? So like new business, we don't have any new

[2:47:27] Voice 10: business, is that correct?

[2:47:29] Voice 2: The only new business was the late edition, and that's it, which was

[2:47:34] Voice 2: was accepted and has been discussed.

[2:47:36] Voice 2: The late edition of the trustee responses.

[2:47:40] Voice 10: Right, we have no correspondence.

[2:47:45] Voice 10: Our work program is on page 117.

[2:47:48] Voice 10: And if I can take a liberty of not breaking right now,

[2:47:51] Voice 10: cause it actually looks like we're really close

[2:47:52] Voice 10: to the end of our meeting.

[2:47:54] Voice 10: So if we can just continue on

[2:47:55] Voice 10: with these last couple of things,

[2:47:56] Voice 10: if folks will bear with me.

[2:47:58] Voice 10: I know we did not take our 11 o'clock break.

[2:47:59] Voice 10: um so we are on page 117 i think yes 117 are there any questions about the top priorities

[2:48:11] Voice 10: report or project support uh trustee colburn uh

[2:48:17] Voice 18: just to confirm and reiterate that um the deadline

[2:48:21] Voice 18: for policy 2050 input and budget input is sunday now so any trustees making pushes or promotions

[2:48:29] Voice 18: within their communities amongst the many surveys out there

[2:48:34] Voice 18: that those deadlines are this Sunday, right?

[2:48:39] Voice 10: Thanks for that.

[2:48:40] Voice 10: Yeah, and I did see an email come out.

[2:48:42] Voice 10: So hopefully other trustees are getting flagged on that too.

[2:48:45] Voice 10: So we'll continue to do that.

[2:48:47] Voice 10: Any other comments on the top priorities report?

[2:48:56] Voice 10: Okay, can I go ahead and accept that by consensus?

[2:49:00] Voice 10: I think we just need to accept it, right?

[2:49:04] Voice 8: Yes, and you have already amended it

[2:49:06] Voice 8: with your prior motion so when you adopt it perhaps i'm just it would be helpful just to

[2:49:10] Voice 8: flag as amended because

[2:49:12] Voice 10: you've added

[2:49:13] Voice 8: a new project to the list right

[2:49:16] Voice 10: so we'll adopt as amended um any

[2:49:21] Voice 10: dissent with that or we can go ahead and do that by consensus yeah okay all

[2:49:27] Voice 9: right um so we don't

[2:49:29] Voice 8: have closed meeting actually chair i think it's good practice to adopt the work program by

[2:49:33] Voice 8: resolution oh okay

[2:49:35] Voice 10: i don't see a resolution on my agenda okay

[2:49:39] Voice 8: typically we just ask the committee

[2:49:41] Voice 8: to forward it to trust programs committee or to forward it to trust council as amended would be

[2:49:46] Voice 8: the recommendation i'll

[2:49:47] Voice 11: move that paul brent second okay

[2:49:51] Voice 10: okay so the motion is that the trust

[2:49:56] Voice 10: programs committee forward the work program or sorry the trust the work program work work program

[2:50:05] Voice 11: as amended

[2:50:06] Voice 10: as amended okay any conversation that all those in favor okay hands down please

[2:50:22] Voice 10: any opposed okay that passes all right our next meeting so we no closed meeting no rise and report

[2:50:38] Voice 10: um our next meeting is thursday april 8th and it is nine to two thank you for the shifting

[2:50:46] Voice 10: seeing slightly earlier um okay any questions or comments about

[2:50:52] Voice 8: that date or we're good

[2:50:54] Voice 8: so chair if i might just remind the committee this is when you will get a draft of the policy

[2:50:58] Voice 8: statement by law so you might prepare yourselves to stay longer than two this might be an all-day

[2:51:03] Voice 8: event and it might even be an event where if the discussion is substantive you might wish to sort

[2:51:08] Voice 8: of um um what's the word um just pause the meeting and continue it on a future day if you can't get

[2:51:14] Voice 8: it through everything in the one day but I would just ask yourselves to leave lots of time in that

[2:51:19] Voice 8: day because you're going to have a substantive amount of discussion and debate I would expect

[2:51:22] Voice 8: about the draft bylaw okay

[2:51:26] Voice 10: and and I might ask so it's a Thursday that that meeting's on so I have

[2:51:32] Voice 10: my normal 1 30 to 2 30 conflict that day so I would ask that we maybe plan to take a break

[2:51:39] Voice 10: break mid-morning and then take a lunch break at 1 30 to 2 30 if that works for folks um and then

[2:51:45] Voice 10: continue in the afternoon I would like to be present for the whole conversation if possible

[2:51:49] Voice 10: but I'm also open to different options uh trustee Colburn yeah

[2:51:53] Voice 18: one of those options for me is is

[2:51:55] Voice 18: doing things outside of the 10 to 5 window um I know that there are limitations but if we plan

[2:52:02] Voice 18: early enough in advance especially as we get into this sort of broad topic discussion it would be

[2:52:08] Voice 18: be nice if we could have some times of meetings like a like a 3 30 start and then roll over into

[2:52:14] Voice 18: into 5 30 6 30 so that that working folks have a chance to participate or witness

[2:52:19] Voice 18: um it's something that i keep raising at the ltc level and want to raise the committee and trust

[2:52:24] Voice 18: council level as well especially if it fits that you know we can say far enough advanced this is a

[2:52:28] Voice 18: big topic we can have a discussion at this time staff can work around that somehow or work with

[2:52:35] Voice 18: it trustee

[2:52:37] Voice 10: brent yeah

[2:52:39] Voice 11: i've got the same sort of concerns as trustee colburn i'm on quite a few

[2:52:43] Voice 11: committees i've got a conflict i'm sharing that day at four o'clock so um yeah if we can move

[2:52:50] Voice 11: stuff into the evening it's it's actually better staff

[2:52:56] Voice 10: want to comment on that or like how we might

[2:52:59] Voice 10: want to handle that um

[2:53:01] Voice 8: this was the time that you've adopted by resolution when you contemplated

[2:53:04] Voice 8: your meeting schedule earlier in the year or late last year. Certainly we will support you in

[2:53:12] Voice 8: whatever you have to do. There will be staff overtime costs for the union staff attending

[2:53:16] Voice 8: the meeting if you choose to host it in the evening and I'm not sure that any of your

[2:53:20] Voice 8: committees have ever met in the evening. This would probably likely be a first but certainly

[2:53:24] Voice 8: we'll support you in doing it. I would just ask that you schedule sufficient time. I'm already

[2:53:28] Voice 8: flagging for you that the five hours contemplated might be insufficient.

[2:53:33] Voice 10: Okay so we may need to do

[2:53:35] Voice 10: a resolution right now to extend the

[2:53:37] Voice 8: time is what i'm hearing yeah and i would just need to check

[2:53:40] Voice 8: our other meeting calendars to identify if there's a conflict so

[2:53:44] Voice 11: chair could i

[2:53:45] Voice 11: comment briefly paul

[2:53:46] Voice 11: brent um you know

[2:53:48] Voice 8: i'm fine with a couple

[2:53:49] Voice 10: people so if i can go to trustee mcconaughey welcome

[2:53:54] Voice 10: and back to you that would be helpful yeah

[2:53:56] Trustee McConchie (probable): thanks chair morris i have a really specific question

[2:53:58] Trustee McConchie (probable): just because i'm not familiar with the union rules are people only allowed to work between

[2:54:04] Trustee McConchie (probable): nine and five o'clock or can you start at like three and work is it like the eight hour shift

[2:54:10] Trustee McConchie (probable): like or does it have to only be nine to five just so i understand how the union works

[2:54:15] Trustee McConchie (probable): um

[2:54:15] Voice 8: each staff person has a work hours agreement that they've that we've they've that they've

[2:54:20] Voice 8: concluded with their employers and so working outside of those hours um does incur overtime

[2:54:24] Voice 8: and so for

[2:54:25] Voice 8: most most staff and trust area services it's along the lines of 8 30 to 4

[2:54:28] Voice 8: 9 to 4 30 something like that

[2:54:30] Trustee McConchie (probable): okay and i know i don't want to go into staff things i know this

[2:54:34] Trustee McConchie (probable): this is Russ's territory. So is there any way as a trustee,

[2:54:38] Trustee McConchie (probable): if you wanted to move that and talk about that with you,

[2:54:41] Trustee McConchie (probable): is there anything you can do, or is this just,

[2:54:43] Trustee McConchie (probable): should I just drop this issue and like, forget it, McConkie.

[2:54:46] Trustee McConchie (probable): This is just the way it is. I just need to understand that.

[2:54:50] Voice 9: I've

[2:54:51] Voice 16: been really wanting to say this, forget it, McConkie.

[2:54:54] Voice 16: Just don't even worry about it. Okay. So just,

[2:54:59] Voice 16: thank you for that brevity. That was awesome.

[2:55:02] Trustee McConchie (probable): Yes. Okay. So then,

[2:55:03] Trustee McConchie (probable): and um madam

[2:55:04] Voice 16: chair can I just maybe I can help for um for a for a one-off not a one-off but this

[2:55:12] Voice 16: is you know you've got a big issue here uh it's going to take some focused work the staff would

[2:55:16] Voice 16: support your direction I think you know Claire and I haven't talked about it but um if you need to

[2:55:21] Voice 16: make this alteration you can absorb probably a bit of these staff costs I think like for one or

[2:55:26] Voice 16: two meetings to um to get the product at the end of the day I don't think we're saying every single

[2:55:32] Voice 16: meeting at the islands trust now is going to be at night um so just in terms of that reasonableness

[2:55:36] Voice 16: i think claire would probably agree that that can be accommodated and so you shouldn't you should

[2:55:41] Voice 16: just carry on in your thinking i think can i

[2:55:43] Voice 10: can i just ask yeah thanks

[2:55:46] Trustee McConchie (probable): i really appreciate this

[2:55:47] Trustee McConchie (probable): clarity because i had written the ec and i didn't get a response from the ec about this um so what

[2:55:53] Trustee McConchie (probable): i'm wondering is say in a hypothetical universe where you wanted young people and people who work

[2:55:58] Trustee McConchie (probable): on the islands to get involved in in islands trust issues for the future of the islands trust and the

[2:56:03] Trustee McConchie (probable): interest of the islands trust it's how could a trustee um support staff so that their terms

[2:56:11] Trustee McConchie (probable): of agreement in their union contract are shifted to accommodate for evening meetings and i i'm

[2:56:18] Voice 10: going to pause us on this because i i don't know

[2:56:21] Trustee McConchie (probable): that okay i just thought

[2:56:23] Trustee McConchie (probable): there's a simple answer

[2:56:24] Trustee McConchie (probable): answer. That's why I'm wondering. I

[2:56:26] Voice 10: don't know if this is like specifically related to our meeting.

[2:56:30] Voice 10: It is and it isn't. So Russ or Claire, do you want to comment on that?

[2:56:36] Voice 16: No, I thought we agreed that

[2:56:37] Voice 16: this really wasn't a email me some things if if you have some questions, and I'm happy. So it's

[2:56:42] Voice 16: a

[2:56:42] Trustee McConchie (probable): more complicated answer is correct. Okay, thank you. Correct. Awesome. I'll pursue it further

[2:56:47] Trustee McConchie (probable): then. Thank you very much.

[2:56:48] Voice 10: Okay, I want I cannot remember now where we started, but I see trustee

[2:56:54] Voice 10: brent is on the vertical list of my things next okay

[2:56:58] Voice 11: just very quickly i mean i have no problem

[2:57:00] Voice 11: with the existing five-hour meeting if we are going to extend you know i was just thinking

[2:57:05] Voice 11: let's at least extend into a time when it doesn't conflict with everybody else's

[2:57:10] Voice 11: other work that they have been moving around existing meetings we've known about for a long

[2:57:15] Voice 11: time that's all so it might only be a one or two hour meeting if we're going to spend seven hours

[2:57:19] Voice 11: on this thanks and

[2:57:21] Voice 10: trustee brent if i can just get clarification so you have a conflict at four

[2:57:25] Voice 10: is that accurate trustee brent i

[2:57:34] Voice 11: very much appreciate i'm speaking generally because

[2:57:37] Voice 11: i'm scheduling my work workout um quite far and uh and and so when we get these oh we're

[2:57:46] Voice 11: going to extend it by maybe three hours it has to fit what i've already scheduled

[2:57:52] Voice 11: um so i'm just trying to be conscious of people's people's schedules and that when we make these

[2:58:00] Voice 11: changes that we're cognizant of it that's all yeah

[2:58:03] Voice 10: no and i'm totally with you you know me and

[2:58:05] Voice 10: my scheduling nightmares um so but just for this particular day um given that we're like

[2:58:12] Voice 10: understanding that this may be a longer day possibly is there any capability in your own

[2:58:17] Voice 10: schedule to schedule out to a particular time or when do you start to have conflicts that day

[2:58:21] Voice 10: are

[2:58:25] Voice 11: you talking to me or everyone

[2:58:26] Voice 10: yes you specifically yeah oh

[2:58:29] Voice 11: four o'clock i've got

[2:58:30] Voice 11: to disappear and i'll be out of commission till six perfect

[2:58:34] Voice 10: thank you okay uh trustee

[2:58:39] Voice 10: I'm

[2:58:39] Voice 10: welcome.

[2:58:43] Trustee Luckham (probable): Thank you.

[2:58:45] Trustee Luckham (probable): You know,

[2:58:46] Trustee Luckham (probable): I'm certain that if

[2:58:49] Trustee Luckham (probable): we really want to

[2:58:51] Trustee Luckham (probable): do, make

[2:58:53] Trustee Luckham (probable): these kinds of changes, as

[2:58:55] Trustee Luckham (probable): Trustee McConkie and others

[2:58:57] Trustee Luckham (probable): have suggested, we could do

[2:58:59] Trustee Luckham (probable): it. What I would

[2:59:01] Trustee Luckham (probable): like to point out, however, and Trustee

[2:59:03] Trustee Luckham (probable): Chair Morrison

[2:59:04] Trustee Luckham (probable): probably knows what I'm going to say,

[2:59:07] Trustee Luckham (probable): is we started a meeting in

[2:59:09] Trustee Luckham (probable): the evening the other night with the select committee and we're pushing it against the

[2:59:15] Trustee Luckham (probable): other end of the box and people were rushing to get out of that meeting because they've got

[2:59:23] Trustee Luckham (probable): children and dinners and all the like so we have to find a way that it works and if a particular

[2:59:29] Trustee Luckham (probable): meeting doesn't work for somebody um and i'm not picking on you paul by the way then maybe we

[2:59:34] Trustee Luckham (probable): should actually be considering just having that meeting on another day and that does work for

[2:59:38] Trustee Luckham (probable): everybody because the circumstances of it have changed. I want this to be, I want all of our

[2:59:43] Trustee Luckham (probable): meetings to be unpressured opportunities for discussion to make really important decisions

[2:59:50] Trustee Luckham (probable): and uh however it works but I think we got to be cognizant of you know Paul

[2:59:56] Trustee Luckham (probable): Brent told me he gets up at 4 30 in the morning I get up at 6 30 in the morning

[3:00:00] Trustee Luckham (probable): I'm not going to get up late that day so that I can go to a meeting that runs to 10 o'clock.

[3:00:03] Trustee Luckham (probable): I'm just going to be exhausted by 8 o'clock, and that's just the fact.

[3:00:07] Trustee Luckham (probable): Yeah.

[3:00:08] Trustee Luckham (probable): So my two

[3:00:09] Trustee Luckham (probable): cents on meeting.

[3:00:10] Voice 10: Thank you.

[3:00:12] Voice 10: Trustee Rogers.

[3:00:16] Trustee Rogers (probable): Along those same lines, if we think this is going to go longer, and Director may be very correct about that,

[3:00:23] Trustee Rogers (probable): I think we just need to split it amongst a couple of days.

[3:00:25] Trustee Rogers (probable): I just don't think we need to grind our way through six or seven or eight hours into the evening, and we need to find the most appropriate time to do that.

[3:00:36] Trustee Rogers (probable): I find evening meetings a little tougher than daytime meetings, but I know others have different views and different life experiences that they can't do that.

[3:00:48] Trustee Rogers (probable): that. So what I would suggest is we find four to five hours one day and then and we've managed to

[3:00:55] Trustee Rogers (probable): find other days to put in special meetings to continue the conversation if that needs it. So

[3:01:03] Trustee Rogers (probable): I'm okay with whatever time we start, but I don't think we should schedule something to go for seven

[3:01:10] Trustee Rogers (probable): or eight hours.

[3:01:12] Voice 10: Okay, Trustee Colburn.

[3:01:17] Voice 18: Yeah, I was going to make a motion that we direct staff

[3:01:20] Voice 18: to return to the committee sorry it's not emotional I'm wondering if we can do this

[3:01:29] Voice 18: by resolution without meeting once staff have an opportunity to look at schedules I completely that

[3:01:34] Voice 18: this is the point I was going to raise with trustee Rogers just raised is that if we can

[3:01:37] Voice 18: schedule in advance and say let's do four hours at this time and then return maybe the next night

[3:01:42] Voice 18: for a three-hour meeting that starts at four and goes till seven doing it all in one day is not

[3:01:47] Voice 18: practical to me um and yet i recognize that in this meeting it's difficult to schedule something

[3:01:52] Voice 18: over two days looking at it so i'm just wondering if we can come back and do this sort of um once

[3:01:58] Voice 18: staff have an opportunity to look at the calendars align things and give us an opportunity to schedule

[3:02:02] Voice 18: this far enough in advance where we can hear from a lot of voices trustee mcconkey's raising

[3:02:07] Voice 18: something that was raised with me almost every week on this island how do we get younger folks

[3:02:11] Voice 18: working folks more involved in this process this is something we can do as a

[3:02:17] Voice 18: comedian and a trust counsel as well

[3:02:19] Voice 10: I'm gonna go to trustee Peterson and then

[3:02:22] Voice 10: come back to Claire and I'm gonna ask actually if we can live here from Claire

[3:02:25] Voice 10: before we get any motions on the table just because I think that what trustee

[3:02:29] Voice 10: Colburn just raised might actually help clarify what the motion would be so if I

[3:02:34] Voice 10: can go to trustee Peterson and then to Claire Thank

[3:02:38] Voice 12: You trustee Colburn raised

[3:02:40] Voice 12: exactly what I was going to raise, which was that perhaps we should request staff now to look at

[3:02:47] Voice 12: options for, you know, continuation of that meeting, especially if we, if it looks like it

[3:02:54] Voice 12: might go longer than the scheduled time. And I just want to state that I'm also not in favor of

[3:02:58] Voice 12: marathon sessions either. So

[3:03:03] Voice 8: Claire. All right. So just wanting to let you know, twice in the last

[3:03:07] Voice 8: year, I believe the local planning committee has run out of time in their meetings and they've

[3:03:11] Voice 8: tabled their discussions and then scheduled it for a few days in the future so that's sort of

[3:03:15] Voice 8: been how they've been handling their business what I think I'm hearing from the committee is that we

[3:03:20] Voice 8: there's a desire to leave the meeting as currently scheduled and then schedule a session for an

[3:03:25] Voice 8: evening sort of within that you know this is a Thursday so I'm actually wondering if you're

[3:03:29] Voice 8: thinking the Friday night or something like that to book a second meeting to potentially continue

[3:03:34] Voice 8: the conversation as required in order to schedule it we could do that now or if you're wanting to

[3:03:41] Voice 8: schedule a meeting if you find that the five hours is sufficient and staff have done a brilliant job

[3:03:45] Voice 8: and you agree with everything they have to say um we you could also defer scheduling the meeting now

[3:03:50] Voice 8: and schedule it we need 48 hours to schedule a meeting a special meeting um in order to provide

[3:03:55] Voice 8: public notice you could either schedule a meeting now and then cancel it if it's unrequired or you

[3:04:00] Voice 8: can wait until that april 8th and then schedule a meeting maybe for that week or the following week

[3:04:04] Voice 8: um to continue your conversation as needed um i think staff are happy to support either approach

[3:04:10] Voice 8: certainly meeting scheduling is an appropriate use of your rwm so we could do it that way if you wish

[3:04:15] Voice 8: to schedule now um and i have no idea whether it'll take you more than five hours or not but

[3:04:21] Voice 8: i just wanted to raise that as a risk for you yeah

[3:04:25] Voice 10: that's that's grateful so i'm grateful and if if

[3:04:28] Voice 10: anybody can come up with the wording for that i i would definitely lobby for the um schedule it now

[3:04:33] Voice 10: and cancel it if we don't need it moved so that we get it on calendars and get it into the public

[3:04:37] Voice 10: but Chair Luckom.

[3:04:40] Trustee Luckham (probable): Yeah, thank you again. I just want to understand what it is that we're trying

[3:04:45] Trustee Luckham (probable): to do. I am certainly in favor of facilitating accommodation of trustees to attend a meeting

[3:04:53] Trustee Luckham (probable): where we're having a discussion and making decisions. These meetings are recorded and

[3:04:57] Trustee Luckham (probable): streamed. If we're changing everybody's meeting schedules to meet a public that is not participating

[3:05:05] Trustee Luckham (probable): in the decision or the debate on this table and can view the meetings in their leisure in the

[3:05:11] Trustee Luckham (probable): evenings, then I think we need to understand what it is that we're trying to do, because

[3:05:16] Trustee Luckham (probable): typically we have received delegations in the past, rarely. We don't have a town hall format

[3:05:24] Trustee Luckham (probable): for this particular meeting, and so just want to say that.

[3:05:29] Voice 10: Yeah, and I would say one of the things,

[3:05:31] Voice 10: I think there's two things I definitely was thinking about that as well that that in terms of people watching the meeting the recording may be sufficient given the way in which we're interacting we do have a town hall format possibility in this meeting now that was the motion that was put on some time ago it is on our agendas so there is the possibility for people to come and talk into this space and from that perspective if we were able to engage different folks in this conversation I think that would be really helpful in our communities.

[3:06:01] Voice 10: I do have to just reiterate as I'm sure like Trustee McConaghy and Trustee Colburn have the

[3:06:07] Voice 10: same issues I'm sure there's others here too like it is a real challenge being a trustee who's or

[3:06:12] Voice 10: who works it is a real challenge trying to fit these meetings into our schedule and so trying

[3:06:18] Voice 10: to get them into the schedule as far in advance as we can and at variable times is really helpful

[3:06:26] Voice 10: So I think that's where I'm coming from on that.

[3:06:32] Voice 10: All right, other comments that haven't been made yet

[3:06:35] Voice 10: that anybody wants to, and do we need a motion on the table?

[3:06:38] Voice 10: I guess it's a question, Trustee McConaghy.

[3:06:40] Trustee McConchie (probable): Yeah, just so I'm understanding the scope of the conversation.

[3:06:43] Trustee McConchie (probable): I appreciate us having this discussion Chair Morrison.

[3:06:45] Trustee McConchie (probable): So thank you for briefly taking the time.

[3:06:47] Trustee McConchie (probable): The current system, the way it is works great for staff

[3:06:50] Trustee McConchie (probable): and trustees who are semi-retired.

[3:06:53] Trustee McConchie (probable): If we want to engage the public

[3:06:55] Trustee McConchie (probable): and we want to encourage working people to become trustees in the future and have that

[3:07:00] Trustee McConchie (probable): representation we need to make a shift so that's kind of how i'm seeing the discussion it's just

[3:07:05] Trustee McConchie (probable): it's up to the will of the council to determine that and my fellow trustees um

[3:07:11] Voice 10: and i think the

[3:07:12] Voice 10: one other thing i would add to that that i would sum up from this conversation is that we potentially

[3:07:16] Voice 10: need a motion to schedule to ask staff to schedule an additional meeting um whether that be in the

[3:07:22] Voice 10: the evening or during the day sometime in the week following our our other meeting um so that

[3:07:28] Voice 10: we can continue the conversation with the understanding that we can cancel it at that

[3:07:32] Voice 10: time if we don't need it but it'd be good to get it on that calendar um trustee culver uh

[3:07:38] Voice 18: so i have

[3:07:39] Voice 18: a motion i move that trust programs committee request staff to provide options for an evening

[3:07:47] Voice 18: late afternoon to evening meeting in the week following the next trust programs committee meeting

[3:07:53] Voice 18: um and i had uh yeah that's that's it for now i believe you're muted there chair morrison

[3:08:09] Voice 18: okay

[3:08:22] Voice 4: that's deeply amusing sorry robert screen

[3:08:24] Voice 10: took over my screen i was trying to find my new

[3:08:27] Voice 10: button so all right um robert do you have that trust programs committee request staff to provide

[3:08:37] Voice 10: options for an evening um meeting of trust programs committee in the week following the

[3:08:43] Voice 10: next trust programs committee meeting

[3:08:44] Voice 18: yeah i did i did kind of amend myself with the late afternoon

[3:08:47] Voice 18: to two two evenings something that we get at that you know three to six seven range you know

[3:08:54] Voice 18: and then and then i think so the other the other part is gonna have this i think having a town

[3:08:59] Voice 18: hall component if we give enough time that we can actually promote this and have have people

[3:09:04] Voice 18: out there say okay well the committee's going to meet and we're going to talk about it and now

[3:09:08] Voice 18: we're going to have a town hall component and people can come like let's provide as many

[3:09:11] Voice 18: opportunities for engagement as possible okay

[3:09:14] Voice 10: can i get a second on this motion i'll second it

[3:09:17] Voice 18: thank

[3:09:18] Voice 10: you okay anything else you want to say to this motion trustee colburn

[3:09:22] Voice 18: no i believe my colleagues have spoken to it well enough okay

[3:09:26] Voice 10: i think the one additional thing i'd

[3:09:28] Voice 10: like to say to this um and invite others to head up if they want to say anything else is

[3:09:33] Voice 10: um as a as the challenge of life as a working parent who's a trustee um there's always trade

[3:09:40] Voice 10: offs that we're making like trade offs either with our work day or with our family life like

[3:09:45] Voice 10: as we move into the evenings and i'm also one of these people i get up at five in the morning

[3:09:48] Voice 10: and i start work and i get most of my work day done early in the day so evening meetings are

[3:09:53] Voice 10: tiring um but i think mixing them up does allow us the maximum amount of participation with our

[3:09:59] Voice 10: communities and i really do want to foster other folks in the community to see themselves as

[3:10:04] Voice 10: trustees so i totally support this motion all right um any other comment on the motion that

[3:10:10] Voice 10: hasn't been made yet okay i'm just gonna put your hand down for a second trustee colburn while we

[3:10:16] Voice 10: hear trust uh ross did you want to say something um all right i'm gonna go all those in favor

[3:10:27] Voice 10: hands up okay hands down any opposed okay any opposed oh my gosh i think that might be one

[3:10:47] Voice 10: if you totally unanimously think everybody voted okay that passes that's carried all right who knew

[3:10:55] Voice 10: that last night it would take us another 15 minutes okay um i believe that finishes our

[3:11:04] Voice 10: agenda for the day so i need a motion i'd

[3:11:09] Trustee McConchie (probable): like to make a motion to adjourn all

[3:11:11] Voice 10: right do we have a

[3:11:11] Voice 10: second sunny

[3:11:12] Trustee McConchie (probable): day i'll second it

[3:11:13] Voice 10: okay uh second by trusty langer what is this funny day um all right

[3:11:19] Voice 10: i'll oh wait a second do i have a waving from russ as i wait like bye-bye okay all those in favor

[3:11:26] Voice 10: of adjournment thank you very much thank

[3:11:30] Trustee Rogers (probable): you thank you chair morrison yes

[3:11:32] Voice 10: absolutely have a great day

[3:11:34] Voice 10: i'm gonna get outside you

[3:11:35] Trustee Rogers (probable): too no bye thanks

[3:11:38] Voice 10: everybody bye-bye yeah bye

Adopted 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
February 5, 2021 Page 1 of 6 
Trust Programs Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
February 5, 2021 
Electronic Zoom Meeting 
 
Members Present: Deb Morrison, North Pender Island Local Trustee (Chair) 
Paul Brent, Saturna Island Local Trustee 
Scott Colbourne, Gabriola Island Local Trustee 
David Critchley, Denman Island Local Trustee 
Doug Fenton, Thetis Island Local Trustee 
Michael Kaile, Bowen Island Municipal Trustee 
Kees Langereis, Gabriola Island Local Trustee 
Benjamin McConchie, North Pender Island Local Trustee  
Timothy Peterson, Lasqueti Island Local Trustee 
Dan Rogers, Gambier Island Local Trustee (EC Representative) 
Peter Luckham, Islands Trust Council Chair (Ex Officio) 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Director, Trust Area Services 
Dilani Hippola, Senior Policy Advisor 
Lisa Wilcox, Senior Intergovernmental Policy Advisor 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Members of the Public: None 
 
1. CALL TO ORDER 
The meeting was called to order at 9:00 a.m.  Chair Morrison acknowledged that the meeting 
was being held in the traditional and treaty territory of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
The following addition to the agenda was presented for consideration: 
6.1 Islands 2050 Questions for Trustees: Summary of Responses – additional 
responses received late 
 
By general consent the additional late responses were accepted to be included 
in agenda item 6.1. 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as presented. 
 
3. ELECTION OF VICE-CHAIR 

 Adopted 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
February 5, 2021 Page 2 of 6 
As Trustee Colbourne resigned as Vice-Chair effective December 4, 2020, the Committee wished 
to elect a Vice-Chair. Director Frater assumed the role of presiding officer and conducted an 
election. 
 Trustee Langereis nominated Trustee Peterson and was seconded by Trustee Rogers. 
 Trustee Morrison nominated Trustee Fenton and was seconded by Trustee Langereis. 
 
Director Frater conducted the election by secret ballot (vote) and declared Trustee Peterson to 
be the Vice-Chair of the Trust Programs Committee (TPC). 
 
4. TOWN HALL AND DELEGATIONS 
  
None 
 
5. ADOPTION OF MINUTES/COORDINATION 
 
5.1 Minutes of Meeting 
 
5.1.1 Trust Programs Committee minutes of January 22, 2021 
  
By general consent the minutes as presented were approved. 
 
5.2 Resolutions Without Meeting 
None 
 
5.3 Follow Up Action List 
Director Frater provided an update in regards to the items that are in progress, noting 
that: 
 staff are continuing with meetings with the Ministry of Forests, Lands, Natural 
Resource Operations and Rural Development staff in regards to consolidating 
existing agreements with respect to Crown land agreements; 
 staff continue to work with MLA Adam Olsen’s office to identify a facilitator for 
the Southern Gulf Islands Regional Forum.   
 
Trustee Rogers enquired about the status of an item on the Executive Committee Follow 
Up Action List that is on hold pending review by TPC: Discuss with the province and 
report to Trust Council at the December Trust Council meeting on a process to identify 
potential governance and/or operational change that could be adopted in order to 
improve the delivery and integration of all the types of services that are delivered to the 
Islands Trust Area.   
 
By general consent the review is to be added to the TPC FUAL. 
 
6. TRUST COUNCIL BUSINESS 
 
6.1 Islands 2050 Questions for Trustees: Summary of Responses – Briefing 
Director Frater introduced the Briefing, indicating that the intention is to receive 
feedback and comments from TPC and then forward the briefing to Trust Council.  

 Adopted 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
February 5, 2021 Page 3 of 6 
Committee members expressed a desire to edit their own comments and to offer all 
trustees the same opportunity before finalizing the Trust Council agenda package. 
 
TPC-2021-007 
It was MOVED and SECONDED, 
that Trust Programs Committee send out the preliminary responses to the three 
questions posed by the Trust Programs Committee Chair regarding the Object 
for their review and further edits to be delivered back to Staff no later than 
Tuesday, February 9, 2021. 
CARRIED 
 
6.2 Islands 2050 (Policy Statement Amendment Project) Discussion Paper - RFD 
Director Frater introduced the Discussion Paper, the purpose of which is to provide 
relevant historical context and current analysis to support an informed and fulsome 
Trust Council discussion on key questions relating to Trust Object interpretations, the 
regional/local balance of policy directives, preliminary recommendations from the TPC 
working groups, and a summation of engagement with First Nations governments to 
date.  It was noted that the report’s summary of the working groups’ discussions had 
been drawn from documents produced by the working groups themselves. 
 
Trustee Colbourne joined at 10:02 a.m. 
 
TPC-2021-008 
It was MOVED and SECONDED, 
that Trust Programs Committee forward the “Islands Trust Object: Past, Present, 
and Future” Policy Statement Amendment Project Discussion Paper to Trust 
Council. 
CARRIED 
 
The Committee recessed at 10:09 a.m. and resumed at 10:15 a.m. 
 
7. BUSINESS 
 
7.1 Proposed Islands 2050 Virtual Open House - Briefing  
The Briefing provided information about a proposed Islands 2050 virtual open house 
scheduled prior to the March meeting of Trust Council. It was noted that Staff had 
provided a Request for Decision to the Executive Committee’s February 3, 2021 meeting 
agenda regarding the project charter for the open house which was approved as 
presented.  Staff will provide the results of the open house to the March meeting of 
Trust Council. 
 
Trustee McConchie joined at 10:23 a.m. 
 
A desire was expressed for Staff to provide background information and speaking notes 
for all Trustees to use as a resource when discussing this engagement tool with the 
public. It was noted that Committee members are welcome to provide to Staff any 
comments in regards to the proposed virtual open house. 
 

 Adopted 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
February 5, 2021 Page 4 of 6 
7.2 Living in the Trust Area Mailing Program Project Charter – RFD 
Director Frater spoke to the RFD indicating that the Mailing Program is in response to 
the Committee request to reach out to new residents of the Islands Trust Area. 
 
Discussion included: 
 need to connect to realtors in the Trust Area; 
 need to know how much a mail out to all residents (approximately 36,000 
residents) would cost; 
 the cost of this program leaves $3,000 to do other education programs for the 
year which is likely enough for two other online educational webinars; and  
 the possibility to connect with informal free distribution on the islands. 
 
TPC-2021-009 
It was MOVED and SECONDED, 
that Trust Programs Committee endorse the Living in the Trust Area Mailing 
Program Project Charter, dated February 5, 2021.  
CARRIED 
 
TPC-2021-010 
It was MOVED and SECONDED, 
that Trust Programs Committee request that the Financial Planning Committee 
include in the Fiscal Year 2021/22 Budget $24,000 for Strategic Plan Item No. 21 
- Develop and implement a stewardship education program directed towards 
the public, industry and stakeholders in the Trust Area (increased from 
$15,000), in recognition of the fact that the Committee intends to underspend 
its Stewardship Education Program budget in 2020/21 by $9,000. 
CARRIED 
Trustee Kaile opposed 
 
7.3 Community Benefit Land Trust Concept – Briefing 
Director Frater introduced the Briefing, indicating that it was previously presented to 
Trust Council in December, 2020, to provide information on the community benefit land 
trust concept and options for Islands Trust to hold land for community benefit. 
 
Discussion included: 
 the importance of this concept; 
 the possibility of moving the concept forward by:  
o adding it to the TPC projects list, 
o adding it to the current Policy Statement Amendment Project, 
o adding it to the Strategic Plan, 
o referring the briefing to the Trust Council; 
 the impact to First Nations communities. 
 
TPC-2021-011 
It was MOVED and SECONDED, 
that Trust Programs Committee add the Community Benefit Land Trust Concept 
to the TPC Projects List. 

 Adopted 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
February 5, 2021 Page 5 of 6 
CARRIED 
Trustees Brent and Kaile opposed 
 
TPC-2021-012 
It was MOVED and SECONDED, 
that Trust Programs Committee ask staff consider the ideas presented in the 
Community Benefit Land Trust concept Briefing when drafting bylaw options in 
the Policy Statement Amendment Project. 
DEFEATED 
 
TPC-2021-013 
It was MOVED and SECONDED, 
that Trust Programs Committee request that the Community Benefit Land Trust 
Concept be added to the Policy Statement Topic Review Inventory. 
CARRIED 
 
8. NEW BUSINESS 
  
None 
 
9. CORRESPONDENCE 
 
None 
 
10. WORK PROGRAM 
 
10.1 Trust Programs Committee Work Program 
Director Frater advised that the Policy Statement Amendment Project continues to be a 
priority. 
 
TPC-2021-014 
It was MOVED and SECONDED, 
that Trust Programs Committee forward the Work Program to Trust Council as 
amended. 
CARRIED 
 
11. CLOSED MEETING 
The meeting was not closed. 
 
12. RISE AND REPORT 
No Rise and Report as the meeting was not closed. 
 
13. NEXT MEETING 
Thursday, April 8, 2021 from 9:00 a.m. to 2:00 p.m. 
 
It was noted that the agenda will likely require more time than currently scheduled as a draft 
Policy Statement Bylaw will be presented at that time. Discussion included options to schedule 
more time for the Committee to meet to address the agenda.  

 Adopted 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
February 5, 2021 Page 6 of 6 
 
TPC-2021-015 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to provide options for a late 
afternoon/evening meeting in the week following the next TPC meeting. 
CARRIED 
 
14. ADJOURNMENT 
 
By general consent the meeting adjourned at 12:12 p.m. 
 
 
 
_________________________ 
Deb Morrison, Chair 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder