Islands Trust Conservancy Board regular meeting, May 25, 2021

[0:00:00] Trustee Stamford: um who's a staff person great so because i don't see any members of the public here i'm gonna

[0:00:07] Trustee Stamford: shorten my introductory um so just

[0:00:11] Manager Emmings: as a heads up uh kira stamford is sometimes people from the

[0:00:14] Manager Emmings: public come in using a different link not as oh

[0:00:17] Trustee Stamford: so we don't see them okay

[0:00:18] Voice 5: so i

[0:00:20] Trustee Stamford: will i will start

[0:00:22] Trustee Stamford: my introduction then so good morning everyone thank you all for joining us today for the

[0:00:27] Trustee Stamford: Islands Trust Conservancy Board meeting. My name is Kate Louise Stanford and I am the chair of the

[0:00:32] Trustee Stamford: Conservancy. I want to begin the meeting by acknowledging that we're gathering today

[0:00:37] Trustee Stamford: virtually from locations across the treaty and unceded territories of the Coast Salish peoples.

[0:00:44] Trustee Stamford: I'm joined today by Vice Chair Sue Allen Fast from Bowen Island. She's an Islands Trustee and

[0:00:51] Trustee Stamford: a municipal councillor, Doug Fenton from Thetis Island is a trustee and elected member,

[0:00:58] Trustee Stamford: and two appointees from the Minister of Municipal Affairs, Linda Adams from Saltspring and

[0:01:04] Trustee Stamford: Don Clark from Victoria. This meeting is being conducted electronically and the regular portion

[0:01:10] Trustee Stamford: of the meeting is open to the public to attend as witnesses. Staff members joining us today

[0:01:17] Trustee Stamford: Day, Kate Emmings is our Island Trust Conservancy Manager. Nola Murphy is our Property Management

[0:01:26] Trustee Stamford: Specialist. Gemma Green is our Covenant Management and Outreach Specialist. Catherine Martel is our

[0:01:33] Trustee Stamford: Ecosystems Protection Specialist. Coraline Strachan is our Administrative Assistant and Minute Taker.

[0:01:40] Trustee Stamford: Carla Funk is our Acting Fundraising Specialist. Erin Coulson is our Acting Communication Specialist.

[0:01:47] Trustee Stamford: and we're welcoming Devin Henschel, Summer Co-op Student and Conservation Technician.

[0:01:54] Trustee Stamford: Now, I haven't met Devin yet. Can I see? Oh, there you are, Devin. Did I get your last name

[0:02:00] Trustee Stamford: correct? Okay. And if we have any technical difficulties, Mark Van Baker will be providing

[0:02:10] Trustee Stamford: some support if we need it. This meeting is an official forum for the Islands Trust Conservancy

[0:02:15] Trustee Stamford: to make decisions about land management and securement as well as conservation planning

[0:02:20] Trustee Stamford: and related outreach fundraising and communications. Before we begin I would like to remind board

[0:02:25] Trustee Stamford: members and participants to mute yourself when you're not speaking to reduce background noise

[0:02:30] Trustee Stamford: digitally raise your hand to speak or vote and please turn off your mic and camera when leaving

[0:02:37] Trustee Stamford: me for breaks. So I'd like to call this meeting to order. And we'll approve the agenda later. But

[0:02:46] Trustee Stamford: I'd like to begin with our fund development training seminar from Carla. I don't think

[0:02:57] Trustee Stamford: there's anything else to add at this point. So I'd like to ask Carla to begin.

[0:03:04] Voice 9: Great, thank you.

[0:03:06] Voice 9: I am going to start by now that just shifted out and I'm going to find it was looking really good

[0:03:13] Voice 9: for me to share until just now there we go share my screen and we'll go to uh yeah we tried this

[0:03:24] Voice 9: last week and I'm going to try that one what do you see there building

[0:03:32] Trustee Stamford: a culture of philosophy

[0:03:33] Trustee Stamford: philosophy looks good

[0:03:34] Voice 9: philanthropy

[0:03:35] Trustee Stamford: philanthropy and

[0:03:38] Voice 9: do you get just the screen or do you get my

[0:03:40] Voice 9: side bits too side

[0:03:42] Trustee Stamford: bits side bits as well all

[0:03:46] Voice 9: right um i'm gonna just go with it like this

[0:03:48] Voice 9: because we tried fiddling with this last time and um and it just gets fiddly so you're all good with

[0:03:56] Voice 9: that building a culture of philanthropy um and i'm basically wanted to uh thank you for the

[0:04:06] Voice 9: opportunity to speak to you about this and i hope that we can have sort of a conversation about it

[0:04:12] Voice 9: just knowing fully that oh no see this isn't going to work because it's got all my

[0:04:17] Voice 9: stuff in there click add to add text so we could get coral in to help me

[0:04:24] Voice 9: i'm just gonna start from the beginning is that it have you got that looks good that one's good

[0:04:30] Voice 9: without the side bits no

[0:04:32] Trustee Stamford: the side bits are a little bit there next slide is there but no notes

[0:04:36] Trustee Stamford: yeah because there are no

[0:04:38] Voice 9: notes that's that's different and we had to display the settings

[0:04:42] Voice 9: sorry this was my problem so i'll present to you in the slideshow let me just see if that works

[0:04:50] Voice 9: works does that work

[0:04:52] Voice 5: that's good yes all right

[0:04:56] Voice 9: good there we go so what i um i'm gonna do here

[0:05:02] Voice 9: there we go now we're set thanks so much and now i just don't know how on here to move it forward

[0:05:10] Voice 9: this is the lovely there we go i have to slide you guys all completely out of my way all right

[0:05:16] Voice 9: Right. So, philanthropy is a team sport. What we, you know, we know that we are facing a time where we're a government organization, we need to step up fundraising as a means to effectively protect land.

[0:05:36] Voice 9: it's becoming harder and harder to do that and so as much as in a perfect world we wouldn't need

[0:05:43] Voice 9: philanthropists and citizens to step up basically we actually do we um we need to have a strategy

[0:05:53] Voice 9: to get us moving then we need to have an action plan which we've developed and now what we need

[0:06:00] Voice 9: is to ensure that everybody understands that they have a role to play in moving things forward.

[0:06:07] Voice 9: And so that whole sense of what is my role? What do I do? What is needed in order to bring

[0:06:17] Voice 9: things forward is the culture of philanthropy in an organization. And I would have to say that

[0:06:25] Voice 9: that Islands Trust Conservancy has a very low culture of philanthropy and I blame that on it's

[0:06:33] Voice 9: not necessarily a negative I blame out on the fact that there's been so much stability in the

[0:06:39] Voice 9: organization that um that things have been moving along and chugging along and there have been

[0:06:45] Voice 9: successes that there hasn't been this great set that that's one point there isn't this great sense

[0:06:52] Voice 9: sense of need to look to the community and citizens to help support the work that we do.

[0:07:00] Voice 9: But one of the other things is that we don't want to be seen competing with other organizations in

[0:07:07] Voice 9: the community that actually cannot survive without philanthropy, without people donating

[0:07:14] Voice 9: in order to support the cause so this is basically an exploration of why people give

[0:07:23] Voice 9: looking at this through your own stories and we're going to pay attention to some of the key themes

[0:07:28] Voice 9: and translate those to islands trust conservancy what are some of the actions that need to take

[0:07:34] Voice 9: place to make a donation happen and then the roles that the board can take on so and

[0:07:40] Voice 9: And included in that, really, the board is more ambassadors and storytellers and promoters and not askers of money.

[0:07:51] Voice 9: We're not asking anybody to sit down with somebody and give them a heartfelt pitch to nail them to the ground to give something to the organization.

[0:08:01] Voice 9: It's really more inspiring others to join you in something that you care deeply about.

[0:08:07] Voice 9: and I know that there's been some question about developing a personal elevator pitch so we're

[0:08:13] Voice 9: going to look at that a little bit today too so why do people give I chose this photo these are

[0:08:25] Voice 9: little girls that come to my front yard every day they play on the swing of the Gary Oak I showed

[0:08:31] Voice 9: them what a Gary Oak looks like when it's tiny and they couldn't believe their eyes and I think

[0:08:38] Voice 9: When I give, I look at kids like this.

[0:08:43] Voice 9: The older one that was holding the tree, she said, I love trees.

[0:08:48] Voice 9: We need to protect trees.

[0:08:50] Voice 9: She knows all about Fairy Creek and the whole logging situation that's happening right now

[0:08:58] Voice 9: and the people that are blockading.

[0:09:00] Voice 9: This is the generation that I think about when I think about giving and supporting.

[0:09:05] Voice 9: recording I would like to know from you could you tell me a story and I'm and if people don't

[0:09:13] Voice 9: volunteer I am going to be really bossy and get into my professorial pointing fingers um and start

[0:09:21] Voice 9: just finding out from you tell me time that you were last asked to give you're asked

[0:09:28] Voice 9: to give to

[0:09:28] Voice 9: a friend or a friend's cause anytime this is where it's kind of awkward because I actually can't see

[0:09:39] Voice 9: see everybody in this. So I'm going to have to be scrolling through as I do this, but I'm hoping

[0:09:48] Voice 9: that somebody's just going to step in and give me a story.

[0:09:52] Trustee Stamford (probable): I'll tell you one. Okay. It's Sue

[0:09:55] Trustee Stamford (probable): Ellen here. I put up my electronic hand, but I don't think you saw that either. It's truthful.

[0:09:59] Trustee Stamford (probable): Thank you. Well, I'll just a quick one. And this has happened to me a number of times with the

[0:10:05] Trustee Stamford (probable): the same organization uh and this is somebody who come uh different people come to the door

[0:10:12] Trustee Stamford (probable): and uh and they um uh come collecting basically they're looking for uh uh financial donation

[0:10:22] Trustee Stamford (probable): and uh i rarely can get a word in edgewise to tell them about everything that i contribute

[0:10:30] Trustee Stamford (probable): tribute that isn't financial like all my volunteering and all the um um my conservation

[0:10:37] Trustee Stamford (probable): work that i do and um uh and then eventually they leave without a um a check and uh they're

[0:10:47] Trustee Stamford (probable): they leave with a they leave me with a very bad taste in my mouth and we didn't have a good

[0:10:53] Trustee Stamford (probable): conversation. And, and they don't want to hear what I have to say. And I resent it. That's my

[0:11:02] Trustee Stamford (probable): story. Thank you.

[0:11:03] Voice 9: That's a great story. And I'm going to start pulling out some of the themes

[0:11:09] Voice 9: from that. And one of them is, they ask you, they ask repeatedly. And the other is, how did they

[0:11:16] Voice 9: make you feel? They made you feel bad, you resented it. Does anybody else have a story that they

[0:11:23] Voice 9: want to share about when they asked maybe a good one a bad one an ugly one doesn't matter

[0:11:29] Voice 9: i

[0:11:31] Voice 10: i could add something okay um i do tend to give to or on salt spring island there

[0:11:41] Voice 10: are a lot of requests to participate for gofundmes for community members who've had

[0:11:49] Voice 10: some kind of tragedy i do tend to give to those particularly when i know the people sometimes when

[0:11:55] Voice 10: i don't um so i mean just a few of the most recent ones was somebody who um a young man who is a

[0:12:07] Voice 10: father of two young children who died and the family needed financial support and a well-known

[0:12:15] Voice 10: yoga teacher who i've gone to many times who's battling cancer um a family whose young child

[0:12:23] Voice 10: was hit by a tree in the forest and was airlifted to vancouver um so lots of those i tend to be

[0:12:32] Voice 10: a person who donates to those and also um local conservancy things so

[0:12:40] Voice 10: So the link to Mount Erskine that was being fundraised for just about all of them that

[0:12:51] Voice 10: come across my social media feed that I feel a personal connection to.

[0:12:56] Voice 10: So I was trying to figure out what the common thing is.

[0:13:02] Voice 10: I guess it's just part of the community and people I know and people I can empathize with

[0:13:06] Voice 10: and people that I feel I can help a little bit you know and and you know part of it is I mean

[0:13:14] Voice 10: I'm giving a little bit but I'm also I always let my name stand on those things because I hope that

[0:13:19] Voice 10: might encourage others in some small way to to do the same thing or I'll share it on my social

[0:13:25] Voice 10: media feed thank

[0:13:28] Voice 9: you that's that's great thanks so much Linda um if I pull out a theme here I would

[0:13:34] Voice 9: say the first part was there's some pretty compelling stories that came out of the community

[0:13:42] Voice 9: that you really that impacted you in an emotional way um some of the work that you support is local

[0:13:50] Voice 9: conservancies and that it's your values if i were to put that into a theme your values you connect

[0:13:57] Voice 9: connect with those initiatives. And the other part is being an influencer in your community.

[0:14:05] Voice 9: So what you're doing is saying, I want to let my name stand. I want to be seen that I want to help.

[0:14:11] Voice 9: I want to help influence the good and positive things that are going on in the community.

[0:14:18] Voice 9: so those are some pretty powerful themes that come out of these stories i would i'm looking for

[0:14:27] Voice 9: one more story from somebody that's willing to put their name forward and i can't see you so

[0:14:34] Voice 9: just speak away or whoever's first anybody else got a story so

[0:14:43] Voice 6: we we my wife and i we tend to give

[0:14:47] Voice 6: when it's sort of interest focused and it's a combination of either money or our time

[0:14:54] Voice 6: but a lot of our interest is conservation or rights based so for example you know we've

[0:15:02] Voice 6: worked with an indigenous group for oh my goodness almost 10 years providing a lot of capacity

[0:15:09] Voice 6: support with respect to them accessing their natural resources you know they don't have a

[0:15:18] Voice 6: lot of access to that type of capacity and of course I suspect that if we had not been involved

[0:15:26] Voice 6: the government in this particular country probably just would have developed the project without

[0:15:33] Voice 6: Without them. So that's not the case. And so now they're sitting across at the highest level of government negotiating their rights. So, you know, when you give a little bit of your time and a little bit of your money, amazing things can happen.

[0:15:47] Voice 6: Thank

[0:15:49] Voice 9: you so much, Dawn. Trustee Clark, sorry. Absolutely. An interesting example is, again, it's that focused attention, understanding that bringing in amounts of money to a problem or a situation, that money will be really well spent.

[0:16:16] Voice 9: it will have a huge impact on things that you have an interest in so that's a combination of values

[0:16:22] Voice 9: as well as really strong influence an influence of a situation that you think of as unfair so it's

[0:16:30] Voice 9: also partially the story as well and your values and and where does this money go to knowing where

[0:16:37] Voice 9: that goes to so because we don't have hours and hours I'm going to next slide right into

[0:16:43] Voice 9: the themes which I pulled out of. Somebody asked you, you were left with a feeling. In Sue Ellen's

[0:16:53] Voice 9: case, it was a bad feeling. Sometimes you're left with a really good feeling when you donate. And

[0:16:59] Voice 9: that's the objective. You want people to give and feel fabulous that they gave. You want it to be

[0:17:05] Voice 9: the best experience they ever had. You don't ever want to be in a situation where a donor says,

[0:17:11] Voice 9: yeah, that was just icky. I really don't like, you know, when I look at that name of that

[0:17:18] Voice 9: organization now, I actually feel kind of dirty or icky or coerced or resentful, I think was the

[0:17:24] Voice 9: word. Linda was telling us about the stories and the emotions that that brought up with those

[0:17:31] Voice 9: stories and community and how values come up. And we were talking about influencing both with Linda

[0:17:39] Voice 9: and with Don's comments and making sure that the money is really focused in a in a strong way

[0:17:48] Voice 9: so that you know that you're making a difference with your donations that it's not just going to

[0:17:53] Voice 9: go into a big pot and slide around a bit and and not actually be actively doing anything

[0:18:00] Voice 9: so this is what I came up with based on some of the things that I do on these on this work when

[0:18:10] Voice 9: I look online it matches our values this is why we give we identify with the cause so all of you

[0:18:18] Voice 9: identify with conservation and that matches your values it's a compelling story we are touched

[0:18:26] Voice 9: it's time sensitive we there's a potential loss right with conservation it's on Salt Spring

[0:18:34] Voice 9: Island often it's like well if we don't support to this we're going to lose the potential to

[0:18:39] Voice 9: purchase this piece of property and now it will be put into development hands and that's that's

[0:18:47] Voice 9: no longer an option for us we have forever lost that opportunity and we trust the organization or

[0:18:54] Voice 9: in some cases the people that we give money to so when you do a gofundme you're actually trusting

[0:18:59] Voice 9: that that person really did die and really did leave a vulnerable mom single mom now with two

[0:19:06] Voice 9: kids. You need to trust where the money is going to. So what does that mean for us? Why would

[0:19:16] Voice 9: anybody give to Islands Trust Conservancy? Do we tell a compelling story? When and where do we do

[0:19:25] Voice 9: that? How do we do that? If you look at some of the things that I've been spending a lot of time on

[0:19:32] Voice 9: in my year and a half here, it's been that point right there. I'm trying to make sure that we have

[0:19:39] Voice 9: a compelling story to tell we've changed the newsletter so people will read it we'll be able

[0:19:47] Voice 9: to skim through it and pick up the highlighted parts and if they're really interested in

[0:19:52] Voice 9: something and want to dig into details our plan is to make sure that a really fulsome

[0:19:58] Voice 9: accounting of something that is newsworthy is found on our website we try to touch people

[0:20:04] Voice 9: people with our stories. And that's emotion. It's like we saved an island, we protected for future

[0:20:11] Voice 9: generations, this endangered species. These are some of the things that people connect with,

[0:20:17] Voice 9: especially when they match our values. So we are birds of a feather, if you will, that we actually

[0:20:25] Voice 9: care about the environment, we care about conservation, we care about reconciliation,

[0:20:30] Voice 9: and First Nations voice and how that works with the land

[0:20:35] Voice 9: because the land and Indigenous peoples are so connected.

[0:20:39] Voice 9: So how do we ensure that our story comes out

[0:20:44] Voice 9: that draws people like us to us?

[0:20:49] Voice 9: We offer a solution to time-sensitive issues

[0:20:53] Voice 9: and we prevent that potential loss.

[0:20:56] Voice 9: us we are and the one thing that we are absolutely like slam dunk have done no problem is the stable

[0:21:03] Voice 9: and trustworthy we are highly stable in a world of non-profits that are not very stable so this

[0:21:10] Voice 9: is probably our gold star it is also a minus for us it's a gold star in the sense that we're stable

[0:21:18] Voice 9: and trustworthy the minus is we're not hungry we're not out there we're not punching out there

[0:21:24] Voice 9: like a non-profit that really needs to make things happen that doesn't have the government support

[0:21:31] Voice 9: bottom line my objective is that we make sure that anybody that gives i don't care time

[0:21:39] Voice 9: talent or treasure doesn't matter to me i want to make sure that we treat people in a way that makes

[0:21:46] Voice 9: them feel great so if we went to the door which i don't suggest that we do sue ellen but if we were

[0:21:52] Voice 9: the kind of organization that would get young, sweet people in a little vest with their earnest

[0:21:57] Voice 9: little sales pitch, we would leave you feeling great rather than feeling icky. I'm trying to

[0:22:06] Voice 9: change the slide now. So now we're getting into the actions. How do we do that kind of thing?

[0:22:13] Voice 9: And I have a photo here of Betty Swift. Betty Swift was, if you remember from our last meeting,

[0:22:20] Voice 9: she was the person who left a bequest at great cost at a time when it was very uncomfortable

[0:22:29] Voice 9: to her she was dying and we know that there were touch points along the way for this bequest

[0:22:37] Voice 9: what were some of the actions that happened and I'm not going to take this one through the entire

[0:22:43] Voice 9: process because it took so long I don't even know them myself and it takes a long time to tell that

[0:22:48] Voice 9: story. But rest assured that when anybody answers the phone, like Coraline, when Coraline answers

[0:22:56] Voice 9: the phone for Islands Trust Conservancy, she's often the first point of entry. If Coraline is

[0:23:03] Voice 9: having a bad day or doesn't understand that, I'm not saying she does, this is what I'm saying,

[0:23:09] Voice 9: if someone like Coraline, we know that Coraline always treats people really well, but should we

[0:23:15] Voice 9: have somebody at the phone who's having a bad day and thinks that what somebody's asking is

[0:23:21] Voice 9: inconsequential or makes them somehow not feel valued we've already turned off somebody from

[0:23:26] Voice 9: even investigating our organization maybe they were asking something that we actually don't do

[0:23:32] Voice 9: well it's okay people are allowed to ask questions and our touch points need to be

[0:23:38] Voice 9: you're asking a question thank you for thinking about us thank you for coming to us with your

[0:23:43] Voice 9: question can we help direct you to somebody else in the whole non-profit conservation realm

[0:23:50] Voice 9: of somebody that's better suited to answer questions or is there a different way that

[0:23:56] Voice 9: we can answer the question is there somebody else that can help basically are we respectful

[0:24:01] Voice 9: did we help betty find her answers i know that kate gave a presentation

[0:24:06] Voice 9: presentation, NAPTEP presentation on one of the islands. I don't know the details. I know that

[0:24:13] Voice 9: Kate gave, in the middle of a snowstorm, gave a presentation on NAPTEP. And Betty Swift took

[0:24:20] Voice 9: great, you know, incentive, her own motivation to get to that NAPTEP meeting when hardly anybody

[0:24:27] Voice 9: else was there. Kate might correct me in the numbers, but I think maybe three people

[0:24:32] Voice 9: were at that meeting now some people might say oh there were only three people at the meeting it

[0:24:38] Voice 9: didn't make sense for me to do it i just cancelled it for a date when we had more people at the

[0:24:44] Voice 9: meeting she didn't do that she made an uptick presentation and as a consequence the islands

[0:24:50] Voice 9: trust conservancy is really pleased to actually have a bequest that is an island which makes

[0:24:57] Voice 9: makes our job so much easier. When people voluntarily gift using all the strategic

[0:25:06] Voice 9: planning that they can from lawyers and accountants and tax people, that's what we

[0:25:13] Voice 9: want to have happen. Once we get an island like that, that saves everybody millions of dollars

[0:25:20] Voice 9: of just trying to protect land and also the purchase price, which of course is more than

[0:25:28] Voice 9: millions of dollars sometimes um you know it just isn't even possible so my point is we're all part

[0:25:36] Voice 9: of the team this is a photo that we just took on thursday um and i was trying to show some

[0:25:43] Voice 9: enthusiasm about our our team our team is so enthusiastic about what they do they literally

[0:25:52] Voice 9: you know will go to the all kinds of effort to find an answer for me when I ask a completely

[0:26:01] Voice 9: complicated question about conservation or something I'm trying to put on Facebook something

[0:26:07] Voice 9: I'm trying to do that will help tell her story further and Devin's right in the middle of there

[0:26:12] Voice 9: because he's just starting out and and we're so happy to have him on board and how do we make

[0:26:20] Voice 9: people feel we really want that answer to be we want people leaving us that are feeling awesome

[0:26:26] Voice 9: and the board can help with that and i know the team works really hard and i know that the board

[0:26:33] Voice 9: is out there out in the community wearing their values by how they share their time talent and

[0:26:42] Voice 9: treasure so the key questions that we need to answer is why us why would anybody give to us

[0:26:50] Voice 9: when i give i think about that a lot and i think about um well you know what's what's so special

[0:27:02] Voice 9: about you i've asked organizations that so you know you have this you have what you think of

[0:27:08] Voice 9: is a very unique offering but so do three other conservation groups what is you so uniquely

[0:27:14] Voice 9: wonderful about us that the world should want to know more about it and support our plants

[0:27:21] Voice 9: now i know that the team kate and claire in particular did a fabulous job of

[0:27:29] Voice 9: telling that story why us to the federal government and got us over 600 or about 600 000

[0:27:35] Voice 9: dollars to support endangered species that's a very uh compelling why a story there's other

[0:27:44] Voice 9: smaller organizations on the islands also doing that so why us why now these are the three key

[0:27:53] Voice 9: questions you want to answer when anybody's when you're trying to uh tell somebody why you're so

[0:27:59] Voice 9: so passionate about this organization. It's why us? Why now? What's the big hurry? Well, I think

[0:28:05] Voice 9: we can all in this sort of day and age, we can have the double edged sword of development is just

[0:28:13] Voice 9: becoming a huge issue. And logging is very lucrative right now. And as we see that happening,

[0:28:21] Voice 9: we see the land getting gobbled up really, really

[0:28:23] Voice 9: quickly. And what has changed? Well,

[0:28:26] Voice 9: well, climate is changing. It's urgent that we protect habitat. These are very rare and

[0:28:33] Voice 9: endangered species that we're protecting. It's important. And the other one that's really

[0:28:39] Voice 9: sometimes very hard is why you? Why should the donor care? Why, when all these other people are

[0:28:46] Voice 9: doing things, why should you care about this issue, this particular organization? These are

[0:28:53] Voice 9: are some of the things that we need to be able to answer quickly, from the heart, have thought about

[0:29:01] Voice 9: them. And we do have roles for the board. And yes, you can help us with all of this. There are

[0:29:10] Voice 9: compelling stories and finding ways to tell your stories and introducing us to people, or letting

[0:29:19] Voice 9: us introduce you to tell stories about you and why you care so much about this organization that you

[0:29:26] Voice 9: would actually give your time and your talent to sit at the board level and governance so first

[0:29:34] Voice 9: i'm going to go through the power of stories if we remember what linda was saying i know for me

[0:29:41] Voice 9: I give to things that I deeply care about, water, poverty in Africa, I will give to conservation,

[0:29:51] Voice 9: I find them all intermixed.

[0:29:53] Voice 9: But if somebody tells me a really compelling story, I will go way out of my normal zone.

[0:30:00] Voice 9: will give to that as well and then sometimes that becomes also something that i give to

[0:30:06] Voice 9: so if you could share some of the latest heron newsletters tell your own stories about why you

[0:30:15] Voice 9: give it's actually and and that's when i say give let's go let's reiterate giving is time talent and

[0:30:26] Voice 9: and treasure. It doesn't mean you gave us a check for $100,000 necessarily. That would be

[0:30:33] Voice 9: very wonderful too. But you're giving time. Every time that Sue Ellen opens up the computer and

[0:30:41] Voice 9: is the chair of this board meeting, she is giving. You are giving of your time and your talent.

[0:30:49] Voice 9: Anytime any one of you is sharing with you some of your observations, some of your

[0:30:55] Voice 9: your experience for example Linda having been on the like an employee of the Islands Trust and now

[0:31:04] Voice 9: sitting on the board of violence Trust Conservancy the corporate knowledge is so valued Dawn with

[0:31:11] Voice 9: some ideas about business and indigenous work and how we can move reconciliation forward I just the

[0:31:22] Voice 9: the island base that Doug is islands based and comes up with it's things that happen right on

[0:31:28] Voice 9: the island that give us a little sense of we're grounded all of those things are really important

[0:31:34] Voice 9: and so we just need we are not I'm not I'm not embedded on an island I can't I can't out of the

[0:31:43] Voice 9: back of my head pull up a story of somebody that is amazing on one of the islands I can't come up

[0:31:50] Voice 9: and tell you who would be a great lawyer to help a certain person create their vision for the future

[0:31:58] Voice 9: that might be a bequest to the organization. I can't do any of that because I've literally since

[0:32:04] Voice 9: I've been with this organization I've either been in the Islands Trust office here in Victoria not

[0:32:10] Voice 9: not far away or in my home office. And so we need your stories, your presence and your opening of

[0:32:21] Voice 9: doors for us and helping us to tell your story as well. I think helping us to make the donors feel

[0:32:31] Voice 9: awesome is something we need to get into a really good habit about doing. When Lisa Bale

[0:32:41] Voice 9: made the 31st nature reserve last meeting we kate and i asked kate louise to give her a call

[0:32:52] Voice 9: and thank her for doing something so significant it's really hard to thank somebody when they've

[0:32:58] Voice 9: done something so amazing as here's a big chunk of land that i really love and i think you're going

[0:33:03] Voice 9: to care for it as much as i would and you're going to protect it in the future in the way that i

[0:33:10] Voice 9: would that is a huge gift from people that is a huge amount of trust and we need to find ways

[0:33:18] Voice 9: to express how honored we are and to thank them and also find out what inspired them to do that

[0:33:25] Voice 9: so that we can find ways to make sure that others like them will trust us and will feel inspired to

[0:33:34] Voice 9: do the same thing we need to tell lisa's story we need to thank her we need to personalize our

[0:33:40] Voice 9: messages so how can a donor i mean the board help us make donors feel awesome there's so many people

[0:33:47] Voice 9: that get a christmas card that if they lived on thetis and got a note from somebody on thetis for

[0:33:55] Voice 9: example just a little quick note and even if it's me writing what you might say um when i'm doing

[0:34:01] Voice 9: the christmas cards it helps to personalize and help build our connections because what we're

[0:34:06] Voice 9: trying to do is build all those relationships to the point that people not only know what we do

[0:34:13] Voice 9: but they trust us they trust us implicitly the way lisa trusted us to take care of that piece

[0:34:21] Voice 9: of land as the 31st nature reserve and when restrictions are lifted i know kate knows that

[0:34:29] Voice 9: i just can't wait i'm just so itching to go out to all the islands and take photos and find ways to

[0:34:34] Voice 9: tell those stories and really all of that is with the aim to connect with people and and show people

[0:34:41] Voice 9: that we connect with them and we we appreciate their place and their space i don't know what

[0:34:49] Voice 9: what time we're at here. Okay, good. So the board can also help us to be on the lookout for

[0:34:59] Voice 9: other people like yourselves that can help us with time, talent, or treasure. And again,

[0:35:06] Voice 9: time is so valuable. Talent. Is there a photographer, a storyteller, a videographer,

[0:35:13] Voice 9: somebody with a drone, people that are really good at just telling the story about why they love

[0:35:19] Voice 9: a place so much that they have maybe spent five years getting rid of every last piece of broom

[0:35:26] Voice 9: off their property and how that makes them feel those kinds of stories are really helpful to us

[0:35:33] Voice 9: maybe sometimes a landowner wants private chat about covenants and doesn't really want to talk

[0:35:39] Voice 9: to somebody that is on the island well maybe that's time to pull in Kate or Catherine or myself

[0:35:45] Voice 9: self depending on what that is and sometimes people are absolutely just horrified about the

[0:35:54] Voice 9: decline of diversity feel so paralyzed by all of the horrible things that are going on right now

[0:36:00] Voice 9: what i'm working on is trying to tell the story about how tiny small amounts of money to the

[0:36:07] Voice 9: opportunity fund multitudes of donors that have been it's fifty dollars a hundred dollars small

[0:36:13] Voice 9: small grants that now have translated when we did the math and looked at the projects that came

[0:36:19] Voice 9: through and that were supported by the opportunity fund that land that has now been protected and not

[0:36:27] Voice 9: all the projects went through the land that did get protected i think it was 24 pieces of land

[0:36:33] Voice 9: is now an assessed value of 47 million dollars so small amounts of dollars that came in that

[0:36:41] Voice 9: that represented a pot of $103,000, $104,000,

[0:36:46] Voice 9: I got my numbers just a little off

[0:36:48] Voice 9: because I haven't worked on this just this week,

[0:36:52] Voice 9: has translated to the protection

[0:36:54] Voice 9: of an assessed value of $47 million.

[0:36:59] Voice 9: If we can tell stories like that

[0:37:01] Voice 9: and people say, I don't have much,

[0:37:03] Voice 9: I can't tell you how many people say,

[0:37:06] Voice 9: I don't have much, I can't be a philanthropist,

[0:37:09] Voice 9: I can't be a donor.

[0:37:10] Voice 9: My $20 is going to be nothing. You can tell them about the Opportunity Fund and how much $20 has made a difference. And $20 every year would have made a huge difference in the last 16 years that we had.

[0:37:24] Voice 9: Did I just manage to change that? Let me go over here. I think one of the key things that we do

[0:37:35] Voice 9: and that you do as a board is you help this organization in our trust building. And if

[0:37:44] Voice 9: people don't trust us, they are never going to even talk to us. They're never going to share

[0:37:49] Voice 9: They're their stories.

[0:37:51] Voice 9: You can try opening doors to us, but if people don't trust us,

[0:37:58] Voice 9: we will never build a culture of philanthropy in the community

[0:38:03] Voice 9: within our own organization.

[0:38:05] Voice 9: It starts here.

[0:38:06] Voice 9: It starts, really, it starts at the board level.

[0:38:09] Voice 9: The board trusts each other.

[0:38:13] Voice 9: The board works with the staff.

[0:38:15] Voice 9: We trust each other.

[0:38:16] Voice 9: we then send out a very um if you will a vibe of trust we are respectful we are trustworthy

[0:38:25] Voice 9: we answer your questions we help you whenever we can and then when that building of trust is

[0:38:35] Voice 9: is sufficient and we have people's attention you know then then we need the influence of you so if

[0:38:44] Voice 9: If you trust us enough to open doors, if you trust me, Carla Funk, to talk to a lawyer

[0:38:50] Voice 9: or an accountant or a financial planner about what it is that we do, about what we have

[0:38:57] Voice 9: that's unique, what are our unique offerings?

[0:39:00] Voice 9: NAPCAP is a hugely unique offering.

[0:39:02] Voice 9: The fact that if anybody wants an eco-gift on the islands here, they need Islands Trust

[0:39:09] Voice 9: Conservancy.

[0:39:10] Voice 9: all of the other organizations work on conservancy we're the ones that will help them get a huge

[0:39:17] Voice 9: tax bonus if they work with us and with an organized another organization it's never

[0:39:24] Voice 9: an exclusionary thing and you need to trust us that when you make an introduction like that

[0:39:31] Voice 9: I personally will give you my word that I'm not going to waste anybody's time I will do my due

[0:39:39] Voice 9: diligence i will know the lingo i will know the different in some ways sometimes i know

[0:39:46] Voice 9: some of the strategies and tools better than a lot of them will because that's not their focus

[0:39:51] Voice 9: and it has been mine for years and so trust goes both ways opening those doors you will trust me

[0:39:58] Voice 9: and the organization trusts basically is building trust in the community it's not sure if i express

[0:40:06] Voice 9: express that very well but that's good because we'll have I mean that's okay because not good

[0:40:10] Voice 9: it's okay because we'll have time for conversation too and I guess the fundamental thing that

[0:40:18] Voice 9: we need to ask ourselves is if we don't care why should anyone else care and this becomes one of

[0:40:26] Voice 9: the biggest items for me when I'm trying to express to people why I care so we I was going to

[0:40:38] Voice 9: to end this on finding a way to build a bit of an elevator speech, because Kate did mention that

[0:40:44] Voice 9: this has come up over the past couple of years. An elevator speech is a bit of a soundbite. It's

[0:40:52] Voice 9: like when the press asks you for a soundbite, and it's something that's encapsulated, that helps you

[0:40:58] Voice 9: tell your story. And it expresses why we care, why we give, and why we think others should do the

[0:41:06] Voice 9: seen why it's urgent it is not a dry articulation uh we are a special purpose government that

[0:41:16] Voice 9: it's meant to inspire so i although saying the word special purpose government is not the turn

[0:41:23] Voice 9: off it's the let's start with the heart and the emotion first why we do something and then let's

[0:41:29] Voice 9: explain why we're in unique well we're unique because we're a special purpose government

[0:41:34] Voice 9: government organization. So again, when you do your elevator speech, why us? What are we doing

[0:41:42] Voice 9: that this, that is so uniquely wonderful? For just a few seconds, because it's worth thinking about,

[0:41:56] Voice 9: and I struggle with this myself, so I'm going to, my next slide is not a perfect offering.

[0:42:04] Voice 9: We preserve and protect rare and fragile ecosystems that are hot spots for species

[0:42:09] Voice 9: is at risk in the islands trust area oops typo there sorry so my first response to this is

[0:42:15] Voice 9: so what others do to salt spring island galliano there's some great organizations out there doing

[0:42:21] Voice 9: very same thing so why us we work holistically in partnership with other local conservancies

[0:42:29] Voice 9: first nations other government and the public to preserve and protect special and fragile places

[0:42:35] Voice 9: in the Salish Sea. Well, this is true, but it's not super inspiring. I'm not getting a,

[0:42:41] Voice 9: oh, wow, you know, this is amazing. It's not easy doing this stuff. It's not easy in

[0:42:53] Voice 9: just 10 minutes to figure out why us. So let's come back to that one. Let's just put that one

[0:43:02] Voice 9: to the side why us this is a bit of an easier answer i think and i'm sure if i threw this out

[0:43:12] Voice 9: too but i'm just looking at the time now i want to make sure we have uh that we end in time but

[0:43:17] Voice 9: why now what's the big hurry what's changed well we talked about that earlier development is rampant

[0:43:23] Voice 9: people are just buying up pieces of land on the islands in droves right now whether they're from

[0:43:32] Voice 9: Ontario, the United States, Alberta, people with money from Vancouver, etc. Why is this urgent?

[0:43:41] Voice 9: It's urgent because these are fragile ecosystems that they are habitat that protect rare and

[0:43:47] Voice 9: endangered species. What has changed all of this? COVID, pandemic, the business environment,

[0:43:56] Voice 9: environment logging wood is scarce there's so many things that we could say here and so

[0:44:03] Voice 9: i would say in my uh in my imperfect way again at a time when alarm bells are ringing about the

[0:44:13] Voice 9: global decline in biodiversity we're working hard to protect and restore habitat essential

[0:44:19] Voice 9: to species at risk before it's too late which will actually resonate with people that share my values

[0:44:27] Voice 9: other people that don't share my values that's not going to resonate with them and you know what

[0:44:33] Voice 9: that's okay because you're trying to attract people that share your values you're not trying

[0:44:39] Voice 9: to convince somebody that the world you know they think Greta Thunberg Greta Thunberg will agree

[0:44:44] Voice 9: when we say the time for talk is over it's time for action now I've used that often and some people

[0:44:50] Voice 9: look at me and I think Greta Thunberg is just a mouthy teenager well that person clearly doesn't

[0:44:57] Voice 9: and share my values. And so I, I am not going to convince them, you're not going to convince

[0:45:04] Voice 9: anybody, everyone, sorry, you're not going to convince everybody, what you want to do

[0:45:08] Voice 9: is convince people that are kind of on the edge and don't know what to do and don't know how to do

[0:45:14] Voice 9: it. You're trying to convince people that share your values and show them a way forward. Why you?

[0:45:21] Voice 9: you why should you care well i think if you don't care who should and my answer to this is to paint

[0:45:33] Voice 9: a picture of what would be lost for our children and grandchildren they do say that um in donor

[0:45:41] Voice 9: psychology that and actually not just donor psychology and kahneman daniel kahneman is a

[0:45:50] Voice 9: a psychologist that has studied this and done some amazing work on why people will leap into

[0:45:55] Voice 9: action over something. And if you show somebody how they can gain something by taking a little

[0:46:03] Voice 9: bit of a delayed gratification versus if to protect something and not lose it and actually

[0:46:11] Voice 9: gain personally a little less, the more compelling thing is the loss. So if we can paint the picture

[0:46:18] Voice 9: of loss what will be lost we're actually more likely to convince people if that's what we're

[0:46:24] Voice 9: trying to do it's certainly more inspiring to people is to protect something that you're going

[0:46:30] Voice 9: to lose rather than what you're going to gain so for me my thing about why you and the the

[0:46:40] Voice 9: sort of the longer version of what is the loss I'm trying to do this in a letter just recently

[0:46:47] Voice 9: this is a little bit that comes right out of my letter to people that donated to the opportunity

[0:46:52] Voice 9: fund it's not ready yet it's meant to be ready at the end this this week and it will be soon

[0:46:57] Voice 9: working on it is a future reality exists the next generation will no longer walk on deep forest

[0:47:05] Voice 9: trails breathe in fresh sea air along the shorelines or stop to listen to the distinctive

[0:47:10] Voice 9: call of a western screech owl. We are the generation that can make change. You know this

[0:47:16] Voice 9: because this place is special to you too, and you see ecological decline everywhere. You can help

[0:47:25] Voice 9: here and now. These are not great. I haven't given you a slam dunk elevator speech.

[0:47:38] Voice 9: elevator speeches are only one of the many tools and really we need to develop our own I can I can

[0:47:47] Voice 9: keep working on this and give you something that we can develop as a you know maybe even an online

[0:47:53] Voice 9: group rather than in a board meeting on an elevator speech but really you want to know why us

[0:48:00] Voice 9: why now what's urgent about it and why you why the person that you're talking to those are the

[0:48:08] Voice 9: the three things those are key issues and as soon as they come out from the heart from you

[0:48:14] Voice 9: whether it's land-based with your the place that you call special which is Bowen Island or Gambier

[0:48:22] Voice 9: or is it fetus is it it doesn't matter it's it comes from you it comes from the heart and it

[0:48:29] Voice 9: answers those types of questions the urgency of it why should why should people care what we really

[0:48:37] Voice 9: want to be doing is getting the board, the staff, everyone in this organization on side knowing what

[0:48:46] Voice 9: their role is to build those solid relationships with common values and goals over time based on

[0:48:55] Voice 9: trust and mutual respect. So I'm going to sum this up, building a culture of philanthropy that

[0:49:06] Voice 9: everybody has a role. We all have a role to play from the first point of contact, whether that's

[0:49:11] Voice 9: a board member on an island, whether that's a phone call, whether that's our website and somebody's

[0:49:16] Voice 9: just clicked in a question to somebody and we respond, responding in a timely way. And

[0:49:23] Voice 9: we need to really be able to express clearly from the heart why giving to Islands Trust

[0:49:31] Voice 9: Trust Conservancy is important.

[0:49:33] Voice 9: And it's not super obvious because we are such a solid organization,

[0:49:39] Voice 9: because we do have money coming in from the government that supports us.

[0:49:45] Voice 9: So we have that hidden advantage that other nonprofits makes them hungrier,

[0:49:51] Voice 9: but makes them a whole lot less stable and more volatile.

[0:49:54] Voice 9: But they are out there telling their story.

[0:49:57] Voice 9: They are out there pushing people to support them and give to them and working on this, whereas we're a little less upfront on that. And just really re-emphasizing that giving happens in different ways. Time, treasure, talent. It doesn't always mean money. It can mean land. It can mean being a board member. It can mean all kinds of things for different people.

[0:50:23] Voice 9: And if we don't give, why should anybody else? And I'm going to leave you with some summary actions, just some thoughts about what could you do tomorrow? Introduce me to a professional advisor or a real estate agent to help establish an Islands Trust Conservancy relationship.

[0:50:43] Voice 9: relationship. I have done a few of them myself and my limited contacts on the island here and

[0:50:50] Voice 9: you know in this circle and people are so willing to talk about this. They want to know what's going

[0:50:57] Voice 9: on. They want to know for their clients what they might be able to provide them and are often

[0:51:03] Voice 9: surprised at some of the things that I have to tell them that their clients might be interested

[0:51:08] Voice 9: to try to hone your elevator speech not in an artificial in your room murmur murmur murmur but

[0:51:14] Voice 9: just talking to people about what you do and trying to remember those three basic points

[0:51:19] Voice 9: why us why now why they should care and ask we're going to be doing another heron ask for extra

[0:51:30] Voice 9: copies of the heron and give them to people that you think might care my poor neighbors are not

[0:51:35] Voice 9: exempt to this neighbor here has got one she owns a place on one of the island's neighbors right

[0:51:42] Voice 9: there gave me a photo and the photos one of the photos is coming up people in my um realm get the

[0:51:50] Voice 9: heron and i probably give out 10 10 copies myself and talk it up that's the kind of thing that you

[0:51:57] Voice 9: can do and and also let us tell your story in some of these people want to know who's here

[0:52:03] Voice 9: and they want to be inspired by you so summing up by the way that's my neighbor across the street

[0:52:10] Voice 9: and his little son uh we talked about why people give and translate that to islands trust

[0:52:16] Voice 9: conservancy the actions we need in order to successfully attract donors and what the board

[0:52:23] Voice 9: can do to help create a culture of philanthropy by taking some of these actions and helping us

[0:52:30] Voice 9: move that story through and I'm going to stop here we have about five minutes for questions

[0:52:38] Voice 9: if anybody has questions for me and I'm going to stop sharing this so that we're back to

[0:52:43] Voice 9: the main screen I see Sue Ellen's hand and that's the only person I see so go ahead Sue Ellen

[0:52:55] Voice 9: okay

[0:52:56] Trustee Stamford (probable): um I think if you go up to view in the top and well anyway I'm you could choose gallery view

[0:53:04] Trustee Stamford (probable): yeah etc i'm uh uh first off i just want to say what i like about my role with the islands trust

[0:53:10] Trustee Stamford (probable): conservancy is supporting our chair trustee stamford i'm not the chair anyway that's just a

[0:53:16] Trustee Stamford (probable): um i like to be uh vice chair i'm um can you say again what the second last what the last one was

[0:53:28] Trustee Stamford (probable): on the previous slide because i was writing them down i missed it

[0:53:31] Voice 9: you

[0:53:36] Trustee Stamford (probable): don't have to show it you

[0:53:36] Trustee Stamford (probable): can just tell me yeah

[0:53:37] Voice 9: we talked what we talked about or before that um

[0:53:41] Trustee Stamford (probable): tell people what i do

[0:53:43] Trustee Stamford (probable): on the itc board and what would come after that the things we can do okay

[0:53:49] Voice 9: so you can introduce me

[0:53:50] Voice 9: you can start talking to people phone your elevator spec and ask erin to print three extra

[0:53:55] Voice 9: copies and send you three extra copies thank you

[0:53:59] Trustee Stamford (probable): that's it i just didn't write it down i didn't

[0:54:01] Trustee Stamford (probable): realize we were still producing them in hard copy and um so i will thank you thank

[0:54:08] Voice 9: you and actually

[0:54:09] Voice 9: can

[0:54:09] Trustee Stamford (probable): i also say um that heron is uh proving really useful because i have been putting the link in or

[0:54:18] Trustee Stamford (probable): no we've been adding it to the local trust committee meetings that i chair on um so far

[0:54:24] Trustee Stamford (probable): on denman and hornby um and uh the local trustees and because it's a part of these have been

[0:54:31] Trustee Stamford (probable): agendas where we didn't have a report from the islands trust uh conservancy i just say refer to

[0:54:39] Trustee Stamford (probable): 14.1 or whatever it is in the info items and uh they're delighted with it and i just wanted to

[0:54:45] Trustee Stamford (probable): put forward the idea that um uh instead of having those regular um itc reports on local trust

[0:54:53] Trustee Stamford (probable): committee agendas that you just put the heron in there because it's coming out more often now

[0:54:58] Trustee Stamford (probable): and it's short and it's so approachable and it's got the message I think we want to get out into

[0:55:04] Trustee Stamford (probable): communities and through the other board members that that's something I'd like to talk about at

[0:55:10] Trustee Stamford (probable): some point or maybe staff can just take that on anyway that's my report thank

[0:55:17] Voice 9: you so much

[0:55:18] Voice 9: trustee Fass I see oh now I've got trustee Stamford and then next trustee Clark

[0:55:27] Trustee Stamford: I think

[0:55:28] Trustee Stamford: think Trustee Clark was ahead of me. Okay.

[0:55:32] Voice 6: Well, Carla, first of all, thank you very much,

[0:55:34] Voice 6: you know, for this opportunity to learn. And, you know, I just, you know, had a couple of comments,

[0:55:41] Voice 6: you know, certainly, you know, I've been a part of, you know, raising money for different campaigns,

[0:55:46] Voice 6: and so on and so forth. And, and so what I found is, you know, and you you touched on this about,

[0:55:52] Voice 6: you know, the outreach, right. And methodologies of engagement. And so, you know, it's, it's such

[0:56:01] Voice 6: an important, you know, piece, you know, if, if, you know, we want to raise money, then it's got

[0:56:06] Voice 6: to be come more of a priority. And, you know, I certainly agree, everybody has to, you know,

[0:56:13] Voice 6: do their part. And, and oftentimes, too, it's important to really have a focus, like, you know,

[0:56:20] Voice 6: what what are we raising money for so if it's the opportunity fund right it's it's that's more

[0:56:27] Voice 6: generic or more general we've talked about that in the past uh obviously it's easier to you know

[0:56:33] Voice 6: raise money if it's targeted or if there's an event that happens you know so if you look at

[0:56:39] Voice 6: the go fund me some of the most successful go fund me's have been as a result of responding

[0:56:45] Voice 6: to tragedy. And so, you know, the emotion piece is very important. It's also good, too, to really

[0:56:52] Voice 6: understand, you know, the different programs out there. I mean, we could have a team of people

[0:56:57] Voice 6: doing nothing but fundraising. And of course, you know, the fundraising universe is massive,

[0:57:03] Voice 6: right? So there's, you know, people who deal with donors and the donor community. There are people

[0:57:08] Voice 6: who are the proposal writers, you know, like what we've seen already within the organization. And

[0:57:14] Voice 6: And we've been very successful in bringing in funds and establishing partnerships and what those partnerships may be.

[0:57:20] Voice 6: What are the most strategic partnerships for us to have?

[0:57:24] Voice 6: So I just want to thank you very much for sharing today and for the information.

[0:57:31] Voice 6: And certainly I made a lot of notes. So thanks.

[0:57:34] Voice 6: Thanks. Thank

[0:57:35] Voice 9: you so much, Trustee Clark. And I agree with you more that fundraising has its own

[0:57:45] Voice 9: whole huge machinery. And I've been part of some organizations, never the huge, huge ones,

[0:57:53] Voice 9: but some that are very large. You look at any university when they were in trouble,

[0:57:59] Voice 9: and they still are, but universities are in trouble. What do they do? They let go of professors

[0:58:04] Voice 9: and they add fundraisers. It's just

[0:58:07] Voice 9: a simple fact. My brother was working at a high level

[0:58:13] Voice 9: at the university and fundraisers outmatched him in salary all the time because it's just

[0:58:21] Voice 9: such an integral part of the organization. With a government conservancy, it's taken me a while

[0:58:29] Voice 9: to figure out that what is the compelling story where don't we compete with other organizations

[0:58:35] Voice 9: that are trying to do this and you know having this unfair advantage of all our salaries are paid

[0:58:41] Voice 9: by government all of the management is what the land is paid by government so what right do we

[0:58:49] Voice 9: have to ask for money when other smaller conservancies are out there plumbing you know

[0:58:55] Voice 9: just even to do some of the work they're doing whether they're volunteer led or have staff so

[0:59:01] Voice 9: it's been it's taken a while to really get through some of that and if we can tell a compelling story

[0:59:08] Voice 9: of what the opportunity fund has done in the past and paint the picture of small amounts of money

[0:59:17] Voice 9: then we have a success story of fundraising to talk about and people will start trusting us

[0:59:23] Voice 9: us more like the Lisa Bailey's will trust us with this time check. Got it, Kate. Okay, I just got a

[0:59:31] Voice 9: time check chat. So if I could move on to Trustee Stanford, who will cut me off, no problem. Thanks

[0:59:38] Voice 9: so much, Trustee Clark.

[0:59:40] Trustee Stamford: I just want to thank you again, Carla, this, this has been very informative.

[0:59:45] Trustee Stamford: And it's certainly I feel like we're just scratching the surface. And but it's certainly

[0:59:49] Trustee Stamford: given us food for thought on how our quote-unquote elevator speech could work.

[0:59:57] Trustee Stamford: I think we do need to recognize

[1:00:00] Trustee Stamford: how difficult the last year and a half has been in that we aren't seeing anybody to have those

[1:00:07] Trustee Stamford: conversations um and that I feel like it's just opening up but it is good timing I don't know

[1:00:13] Trustee Stamford: about other people I just got my um my tax my property tax notice in the mail that was a big

[1:00:21] Trustee Stamford: shock so I think that's because the NAPTAP was covered in the information piece in there I think

[1:00:27] Trustee Stamford: we can use that as well. I would like to see how much land the Opportunity Fund has protected,

[1:00:37] Trustee Stamford: so acreage. I love the idea of how much the value of the land, that's super, that's a really good

[1:00:43] Trustee Stamford: approach and I want to work on that for my own speech, but also how much land as well. I think

[1:00:51] Trustee Stamford: that would help them. So yeah, I just want to thank you again so much and I hope to hear more

[1:00:56] Trustee Stamford: about how we can support things like the Opportunity Fund,

[1:01:02] Trustee Stamford: but just as a board, how we can support fundraising more.

[1:01:06] Voice 9: Thank you so much.

[1:01:07] Voice 9: I think I'm going to leave it right there.

[1:01:10] Voice 9: And unless anybody else has something pressing

[1:01:12] Voice 9: that they would like to, putting myself on mute.

[1:01:19] Trustee Stamford: Thank you.

[1:01:22] Trustee Stamford: Okay, well, I feel like we've already had a meeting now.

[1:01:26] Trustee Stamford: There's a lot on, I've got lots of notes.

[1:01:28] Trustee Stamford: I'm ready to go.

[1:01:30] Trustee Stamford: So I'd like to start the meeting

[1:01:34] Trustee Stamford: with an approval of the agenda.

[1:01:37] Trustee Stamford: We do have an addition for our in-camera agenda,

[1:01:40] Trustee Stamford: but is there any changes or additions

[1:01:41] Trustee Stamford: to our regular meeting agenda?

[1:01:45] Trustee Stamford: Trustee Clark, your hand is up.

[1:01:47] Trustee Stamford: Oh, sorry.

[1:01:48] Trustee Stamford: Yeah, it's okay.

[1:01:51] Trustee Stamford: And again, I apologize.

[1:01:53] Trustee Stamford: I can't see everybody, but I'm making that work.

[1:01:57] Trustee Stamford: So I don't see any additions to our agenda.

[1:01:59] Trustee Stamford: we'll approve that agenda by consensus and we have a rising report and i'll just read that out

[1:02:07] Trustee Stamford: really quickly we had at um from our previous in-camera meeting um we had the approval of the

[1:02:15] Trustee Stamford: morrison wexler fund application um do i have to read it all out kate or can i just sort of

[1:02:22] Trustee Stamford: summarize um

[1:02:24] Manager Emmings: it would because we don't actually have it represented in the board meeting it would

[1:02:29] Manager Emmings: would be great if you could read out the items. Okay.

[1:02:32] Trustee Stamford: So that the Islands Trust Conservancy has

[1:02:35] Trustee Stamford: approved a Morrison Wexler Biodiversity Protection Legacy Fund grant of $5,500 to pay for the survey

[1:02:44] Trustee Stamford: and baseline report costs for a NAPTEP covenant on lands owned by Lisa Bale and Peter Paré of

[1:02:50] Trustee Stamford: of North Pender Island, PID 000-543-527

[1:02:55] Trustee Stamford: and PID 029-414-890.

[1:03:01] Trustee Stamford: And another rising report item

[1:03:03] Trustee Stamford: is the opportunity fund request from Denman.

[1:03:07] Trustee Stamford: The Islands Trust Conservancy

[1:03:08] Trustee Stamford: has approved an opportunity fund grant of $4,000

[1:03:12] Trustee Stamford: to be awarded to the Denman Conservancy Association.

[1:03:15] Trustee Stamford: And the opportunity fund request from Salt Spring,

[1:03:19] Trustee Stamford: The Islands Trust Conservancy has approved an Opportunity Fund grant of $2,500 to be awarded to the Salt Spring Island Water Preservation Society.

[1:03:31] Trustee Stamford: So now we'll move on to the minutes and the minutes from the March 30th meeting.

[1:03:41] Trustee Stamford: Is there any additions or changes to those minutes?

[1:03:46] Trustee Stamford: minutes i see no hand oh trustee fenton go ahead yeah

[1:03:54] Trustee Fenton: i just i'm not sure if it's in this or in the

[1:03:56] Trustee Fenton: in camera but there was um where the comment around sue allen fast not or leaving the meeting

[1:04:04] Trustee Fenton: and then coming back there's no mention that there was a technical issue with that it was

[1:04:08] Trustee Fenton: more like

[1:04:09] Trustee Stamford: okay i think

[1:04:11] Trustee Stamford: that was in the special meeting if i'm not mistaken is that right i

[1:04:15] Trustee Fenton: I remember reading it somewhere. I just couldn't find it this morning.

[1:04:16] Trustee Stamford: Yeah, I think it's in

[1:04:17] Trustee Stamford: the special meeting. I remember that happening. That's a good point.

[1:04:20] Trustee Fenton: It was a Zoom challenge.

[1:04:24] Trustee Stamford: Yeah, that's a good point.

[1:04:28] Trustee Stamford: So seeing no other questions or edits, I'd like to, we're approving the March 30th meeting minutes by consensus.

[1:04:43] Trustee Stamford: and now we're moving on to 4.2 which is the follow-up action list okay that's on page 10

[1:04:55] Trustee Stamford: um

[1:04:59] Manager Emmings: i will let the board receive it as drafted with the exception of making a couple of notes

[1:05:05] Manager Emmings: just for your information um for november 27 2018 we had um a desire from the board to connect our

[1:05:13] Manager Emmings: regional conservation plan with the policy statement in the latter part of this meeting

[1:05:18] Manager Emmings: we're going to have a presentation about the policy statement and staff have been speaking

[1:05:23] Manager Emmings: with trust area services staff around that so we considered this to be a done item and then

[1:05:32] Manager Emmings: two more items so these with respect to the reconciliation action plan from October 2020

[1:05:43] Manager Emmings: 2020 and also the um the request from the board to amend our meeting bylaw to reflect electronic

[1:05:51] Manager Emmings: meetings i just wanted to let you both or let you all know that we have delayed those a little bit

[1:05:56] Manager Emmings: just because of some of the ongoing projects we have going on so you'll note that those target

[1:06:01] Manager Emmings: dates have changed and then finally i also wanted to note um with respect to our january meeting

[1:06:10] Manager Emmings: um we have begun a hiring process for our species at risk or SAR program coordinator and that that

[1:06:18] Manager Emmings: competition is currently ongoing um and we hope to conclude it soon but as soon as we have that

[1:06:24] Manager Emmings: person in place we will bring that back to the the project charter back to the board for review

[1:06:29] Manager Emmings: again and um and then finally the um the item related to developing guidelines for public

[1:06:37] Manager Emmings: participation in ITC meetings. I didn't mark this as completed but I just wanted to let the board

[1:06:44] Manager Emmings: know that I am planning to mark it completed for the next board meeting. Islands Trust in the

[1:06:50] Manager Emmings: redrafting of the website and in the website into which the ITC website has merged now has a section

[1:06:59] Manager Emmings: that is about public participation and it includes sort of the guidelines around how people can

[1:07:04] Manager Emmings: can participate in public meetings.

[1:07:07] Manager Emmings: So my suggestion is that the board not require

[1:07:11] Manager Emmings: that staff develop guidelines per se,

[1:07:13] Manager Emmings: but that we just consider this item done

[1:07:16] Manager Emmings: based on the fact that that has been updated

[1:07:18] Manager Emmings: on the website.

[1:07:20] Manager Emmings: Okay, I'm seeing nods.

[1:07:22] Manager Emmings: Oh, but I also see a couple of hands.

[1:07:24] Manager Emmings: So Chair Stamford, feel free to.

[1:07:26] Manager Emmings: Okay, I'll

[1:07:27] Trustee Stamford: let Trustee Fass ask first.

[1:07:30] Trustee Stamford (probable): Thank you, thanks for that Kate,

[1:07:33] Trustee Stamford (probable): because I was going to say on page 12 electronic meetings are now being changed by the province

[1:07:41] Trustee Stamford (probable): they've got something new regulations going in to permit all of this kind of meeting that we've

[1:07:48] Trustee Stamford (probable): been doing so there will be changes coming to the way to what the province requires in terms of

[1:07:55] Trustee Stamford (probable): probably won't have to have a public space and all that kind of thing for a meeting to happen

[1:07:59] Trustee Stamford (probable): so I'm glad you've delayed it because then you can see what's going to happen and the second

[1:08:05] Trustee Stamford (probable): thing was I also was going to bring up that bit let's about the public participation bylaws

[1:08:11] Trustee Stamford (probable): it's under I want to and then something about share your views and I think Claire pulled

[1:08:19] Trustee Stamford (probable): pulled it all together so there's a way that people can see that they can participate in the

[1:08:26] Trustee Stamford (probable): meeting and I thought we were going to have a town hall as part of these meetings and I'm just

[1:08:31] Trustee Stamford (probable): wondering where that is on the agenda we

[1:08:36] Manager Emmings: did add it in it's possible that in the speed yeah it's

[1:08:41] Manager Emmings: there as item six in our current meeting public further on okay

[1:08:47] Manager Emmings: spelled so perhaps we'll correct

[1:08:49] Manager Emmings: the spelling for next I think

[1:08:50] Manager Emmings: I was looking for the word

[1:08:51] Trustee Stamford (probable): town hall but I'm glad to see it as public

[1:08:54] Trustee Stamford (probable): comments. I prefer that. Thank you. Okay, good. That's great. Thank you.

[1:09:00] Trustee Stamford: Thank you, Sue Ellen. I just wanted to ask, you know, we mentioned that the Species at Risk

[1:09:06] Trustee Stamford: Coordinator we're looking at soon. I'm just wondering, do you have anything more specific

[1:09:13] Trustee Stamford: than soon?

[1:09:14] Manager Emmings: I don't. We have interviewed. I'm trying to think what it is I can say.

[1:09:20] Manager Emmings: we have interviewed and uh and soon okay

[1:09:24] Manager Emmings: okay

[1:09:25] Trustee Stamford: if there's no other questions or comments i'd like to move on to um our new business and

[1:09:34] Trustee Stamford: the first item um to look at is the annual report draft we've got a request for decision here it's

[1:09:42] Trustee Stamford: on page, I can't even read that anymore, is 15. And I just would like to thank staff, Aaron,

[1:09:53] Trustee Stamford: you did a huge amount of work, and I know all the other staff did participate in this, but

[1:09:59] Trustee Stamford: this is a requirement, but it's an important way of synthesizing what and how we do our work for

[1:10:08] Trustee Stamford: the Conservancy. And I could see there was a lot of effort went into this. And the fact that it

[1:10:14] Trustee Stamford: came to us the way it did, it's nice and fast. So any questions or comments? I have a few,

[1:10:21] Trustee Stamford: but I'd like to hear from the other trustees. Trustee Adams.

[1:10:28] Voice 10: Yeah, thanks for all of this.

[1:10:30] Voice 10: I agree it looks great um these are just really small things one was uh under the message from

[1:10:38] Voice 10: the chair second paragraph it says islands of safe company in a world of physical distancing

[1:10:46] Voice 10: in quotes and I I wondered if that's a quote from somewhere or maybe it's just Kate quoting it

[1:10:53] Voice 10: saying it but anyway if it is a quote I just thought maybe we should attribute it um and then

[1:11:00] Voice 10: I also just wondered my second comment is just um whether the part about celebrating the 30th

[1:11:09] Voice 10: anniversary with the 30th nature reserve maybe should go first um anyway it was just a thought

[1:11:16] Voice 10: that occurred to me I'm not um you know that it's not that important it's just a thought that

[1:11:23] Voice 10: occurred to me thanks thank

[1:11:26] Trustee Stamford: you for that yeah i'm happy to see any edits to that and those are

[1:11:33] Trustee Stamford: those are things that if it makes the message clearer that's i'm more than happy with that

[1:11:38] Trustee Stamford: i can't remember where that um quote comes from i thought it was from our previous um

[1:11:45] Trustee Stamford: message in the previous year but um it's not ringing any bells so um so maybe staff can be

[1:11:52] Trustee Stamford: be able to look at that at those possible amendments trustee fast

[1:11:58] Trustee Stamford (probable): thank you chair

[1:12:01] Trustee Stamford (probable): yeah I've just got a couple of comments too and in light of the presentation we just had from Carla

[1:12:09] Trustee Stamford (probable): it occurs to me that besides just submitting this to the ministry we want you know maybe not this

[1:12:18] Trustee Stamford (probable): year but next year uh look at this as a report that could be presented to some of these financial

[1:12:27] Trustee Stamford (probable): advisors and realtors and things because there's a lot of good information in it and um uh and if

[1:12:36] Trustee Stamford (probable): it was looked at through a fund development lens it it it might uh um the bulk of it might be more

[1:12:45] Trustee Stamford (probable): more readable and more exciting. It might fill more, I guess, multiple use, I guess. I don't

[1:12:52] Trustee Stamford (probable): know if that's realistic for a report that has to go to the ministry, but it seems like we're

[1:12:57] Trustee Stamford (probable): more flexible than the Islands Trust itself. And so I just, that's one thing, for example.

[1:13:06] Trustee Stamford (probable): Or do we actually want to give this to donors, in which case it could look more like the Heron,

[1:13:11] Trustee Stamford (probable): you know that kind of thing just something for staff to think about um page 18 um you mentioned

[1:13:15] Trustee Stamford (probable): in your letter uh chair something about the special need and um i think i've got maybe i've

[1:13:22] Trustee Stamford (probable): got the wrong page anyway there's something about why um oh i've lost it anyway i thought

[1:13:30] Trustee Stamford (probable): rather than just being the islands trust having an area of special need um it's also that we

[1:13:38] Trustee Stamford (probable): got the SAR grant and that's what it's about um with the species of of oh I can't even find it

[1:13:47] Trustee Stamford (probable): now anyway because we'd already done all the scientific groundwork um we were prepared uh to

[1:13:53] Trustee Stamford (probable): receive that money so something um now I can't see it either never mind about that and uh no I think

[1:14:00] Trustee Stamford (probable): that's a good point so I've

[1:14:02] Trustee Stamford (probable): got a note for that thanks okay thank you and then my last one is just

[1:14:05] Trustee Stamford (probable): just on page 29 there, where it says financial statements to follow. This is another place where

[1:14:12] Trustee Stamford (probable): I think we're not seeing them now, but this will be a place where we can talk about some of those

[1:14:20] Trustee Stamford (probable): numbers that Carla was beginning to say, the $103,000 of opportunity grant that came out to

[1:14:26] Trustee Stamford (probable): $47 million assessed value. And some of those assessed value numbers, I think a lot of

[1:14:34] Trustee Stamford (probable): donors and some of the critical voices here on Bowen look for the words capital or they look

[1:14:42] Trustee Stamford (probable): for these financial values. And even though I think we have to report in the financial statement

[1:14:49] Trustee Stamford (probable): or maybe it's our audited statements, I don't know, but we have to report the assessed value

[1:14:53] Trustee Stamford (probable): at time of acquisition. I think if we put the current assessed value in there too, that would

[1:14:58] Trustee Stamford (probable): be more persuasive and help people understand better the the value of the work um for people

[1:15:05] Trustee Stamford (probable): that measure it that way and um so i i just think uh i like the idea of having infographics um

[1:15:12] Trustee Stamford (probable): but i also like the idea of expressing uh uh and maybe using actually using the word capital

[1:15:19] Trustee Stamford (probable): in there somewhere otherwise people think um we're just to combat that idea that any government

[1:15:29] Trustee Stamford (probable): staff is only an expense it's not an investment uh you know spending funding for staff salaries

[1:15:37] Trustee Stamford (probable): which is often the way these numbers are presented i just want to show the what comes from them in

[1:15:46] Trustee Stamford (probable): some of the dollar values. I know that's not everything, obviously. How do you measure the

[1:15:51] Trustee Stamford (probable): value of a species? But those are just some suggestions I would make for that part of the

[1:15:56] Trustee Stamford (probable): report. Thank you.

[1:15:57] Trustee Stamford: I think Kate would like to respond to some of your comments, Trustee Fast,

[1:16:05] Trustee Stamford: and then I will get to Trustee Fenton.

[1:16:08] Manager Emmings: Thank you, Chair Stamford. I just wanted to make a point. I

[1:16:16] Manager Emmings: um and but in there i believe it does talk about how this annual report is the audience is intended

[1:16:23] Manager Emmings: to be the municipal minister of municipal affairs but that um we are also simultaneously working on

[1:16:29] Manager Emmings: a um i keep calling it a um a case for support but i'm told that's not the right terminology

[1:16:36] Manager Emmings: but essentially a communications piece for donors that will help to highlight the work in a diff

[1:16:41] Manager Emmings: if use the same information, but frame it differently so that we can have that available

[1:16:46] Manager Emmings: for donors. And that was the, the only piece I wanted to just mention. Okay. Yeah.

[1:16:51] Trustee Stamford: Yeah. It may

[1:16:52] Trustee Stamford: not be the way it's worded. We can't sort of adjust it to cover all purposes, but it's certainly

[1:17:00] Trustee Stamford: a good groundwork for looking towards how donors could view us. And there's some really good points

[1:17:05] Trustee Stamford: there uh trustee fenton you had a comment yeah

[1:17:09] Trustee Fenton: i just wanted to um thank you chair i just i can't

[1:17:12] Trustee Fenton: find my the the monitoring i thought there was like an insert piece that i could um refer to

[1:17:20] Trustee Fenton: but it is mentioned just as a line or a bullet with respect to this whole thing but that i see

[1:17:27] Trustee Fenton: that future in the future and as we're speaking about even currently um costs right once again

[1:17:32] Trustee Fenton: Again, back to what still I'm talking about with the cost for staff and everybody's all about money and staffing expense.

[1:17:42] Trustee Fenton: But at the same time, some of the key elements, especially with climate change in our face, all of this sort of interlinked conservation knowledge that's required to make good decisions, monitoring and constant re-evaluation is going to be not only cost money,

[1:17:59] Trustee Fenton: but that is key to our success and to long-term success of restoring and saving and trying to

[1:18:09] Trustee Fenton: change the curve on the loss of biodiversity. So I see it as a paramount piece and it's nice

[1:18:16] Trustee Fenton: to have it in here and I think we need to maybe spend more time talking about that whole monitoring

[1:18:23] Trustee Fenton: nurturing role that we play is as a you know it's a key endeavor it's what we do differently

[1:18:29] Trustee Fenton: as a as a as an organization and I think that it's yeah it's not just you know it's a very

[1:18:37] Trustee Fenton: it's an important piece but at the same time it's going to cost money and we're going to keep asking

[1:18:41] Trustee Fenton: for money and finding ways to make it work so not to be lost in the greater conversation

[1:18:46] Trustee Fenton: conversation um as to how important that is um when we put it out to others so that they actually

[1:18:53] Trustee Fenton: have to stop and see that as well okay that must be difficult to do that it was something to do

[1:19:00] Trustee Fenton: with the covid times you're out on the out in the in spite of covid we still have to do all these

[1:19:05] Trustee Fenton: other things right so that even takes more time because you can't just go there you've got to

[1:19:09] Trustee Fenton: actually look at the locals and get people outside and make the standards are the standards

[1:19:15] Trustee Fenton: um so we have to figure out ways of doing it which is and you've done that um but you know

[1:19:20] Trustee Fenton: challenging moments and very time consuming so i just wanted to make sure that we emphasize that

[1:19:27] Trustee Fenton: thank you thank

[1:19:29] Trustee Stamford: you very much trustee fenton i just want to make sure that these comments are

[1:19:34] Trustee Stamford: being recorded somewhere i don't see erin because i think she's still on the participant side

[1:19:39] Trustee Stamford: but i just want to make sure that uh these changes are being recorded somewhere or these thoughts

[1:19:46] Trustee Stamford: anyway i see aaron's hand is up oh okay um aaron do you want to respond or can i move on with some

[1:19:57] Trustee Stamford: other oh i've got just to clarify aaron

[1:20:00] Manager Emmings: uh is in as an attendee it's her day off so she's actually

[1:20:03] Manager Emmings: meeting today um and i've just uh so i've been taking notes and i have

[1:20:10] Manager Emmings: them if if it works for

[1:20:13] Manager Emmings: you chair stamford can we circle back at the end and i'll just summarize the points that i have and

[1:20:17] Manager Emmings: right i'll give everyone an opportunity to insert additions or subtractions great um trustee fenton

[1:20:25] Trustee Stamford: your hand is still up or you've got another comment no okay um i did forward through the

[1:20:34] Trustee Stamford: very last minute um a suggested change for the concluding statement recognizing that

[1:20:39] Trustee Stamford: this doesn't go into every iteration of this uh report but um it just um what alerted me to

[1:20:48] Trustee Stamford: that particular concluding paragraph. I'm not sure what page it's on, Kate, but it just had

[1:20:57] Trustee Stamford: a couple of duplicate words. And so I came up with an alternative suggestion, which I've sent out.

[1:21:07] Trustee Stamford: How would you like, how would be best to deal with this in an efficient way? Can I just read

[1:21:12] Trustee Stamford: it out, I did send it to everybody and did ask Coraline to include it.

[1:21:17] Manager Emmings: So is it for the concluding

[1:21:19] Manager Emmings: statements that are up on the screen right

[1:21:21] Trustee Stamford: now? Yeah, it's just that first paragraph is using

[1:21:25] Trustee Stamford: the words touchstone, touchstones, which we also used in the introductory

[1:21:33] Trustee Stamford: letter. So I just wanted to tighten that up a little bit.

[1:21:36] Trustee Stamford: it.

[1:21:38] Manager Emmings: Macy, if I can pull your email up on screen, Chair Stamford.

[1:21:45] Trustee Stamford: I can just read it out.

[1:21:48] Trustee Stamford: I'll do that. So instead of that first paragraph, I just edited a little bit. In times of uncertainty,

[1:21:57] Trustee Stamford: people turn to the timelessness of nature. That local islanders and British Columbians in general

[1:22:03] Trustee Stamford: continue to have the opportunity to enjoy the benefits of our fragile island biodiversity

[1:22:08] Trustee Stamford: is due to the commitment of provincial leaders almost half a century ago having the foresight

[1:22:14] Trustee Stamford: to create nature's a nature's trust on the islands in the salish sea and then that pulls

[1:22:21] Trustee Stamford: into the then that moves into the next paragraph which i'm okay with um does anybody have any

[1:22:30] Trustee Stamford: particular concerns about that i

[1:22:34] Manager Emmings: think i may have put it up on screen so you may have

[1:22:37] Manager Emmings: at the moment okay

[1:22:43] Trustee Stamford: i just wanted to to get away from those touch tones um that are we just keep

[1:22:50] Trustee Stamford: using that word a little too much so so if there's no comments or concerns i'd like to make that

[1:22:58] Trustee Stamford: suggestion that that be uh replace that first paragraph in the concluding statement um as part

[1:23:06] Trustee Stamford: part of the edit go

[1:23:11] Trustee Stamford (probable): ahead trustee fast i just thought i would um i'm not sure you're gonna be

[1:23:16] Trustee Stamford (probable): able to see this but i can

[1:23:18] Trustee Stamford (probable): send it around later i was in a webinar recently and um this is metro

[1:23:24] Trustee Stamford (probable): vancouver regional district their proposed goal about number three is to protect 50 of regional

[1:23:29] Trustee Stamford (probable): land base for nature anyway this person over here is harold steves who was one of those leaders at

[1:23:36] Trustee Stamford (probable): at the time at the provincial level, just so you know.

[1:23:39] Trustee Stamford (probable): Still involved, they might be happy to read that.

[1:23:42] Trustee Stamford (probable): Yeah, yeah.

[1:23:44] Trustee Stamford (probable): Trustee Fenton?

[1:23:46] Trustee Fenton: It's just wondering if on your last sentence,

[1:23:50] Trustee Fenton: on the archipelago of islands in the St. Lucie?

[1:23:54] Trustee Fenton: Yeah.

[1:23:59] Voice 2: Yeah,

[1:24:01] Trustee Stamford: I'm not specific on wordsmithing.

[1:24:05] Trustee Stamford: I'm not sure if we want to edit too much to the point,

[1:24:09] Trustee Stamford: but yeah that that's that's fine um I just want to give the staff the ability to move ahead with

[1:24:16] Trustee Stamford: this report so um I'm hoping that in our um if somebody would like to make a motion

[1:24:26] Trustee Stamford: that we can simply use as amended but I'd like Kate to read out those uh those suggested

[1:24:33] Trustee Stamford: amendments first i'm

[1:24:36] Manager Emmings: going to need a moment chair stamford to okay pull it together so if there's

[1:24:40] Manager Emmings: anything else that folks need to mention i would go right ahead with that um there

[1:24:48] Trustee Stamford: was only one

[1:24:49] Trustee Stamford: other thing and this is really minor it's on page 23 um it we use the the term is used public facing

[1:24:58] Trustee Stamford: that's quite a specific to me it's a public relations industry term um i would prefer

[1:25:05] Trustee Stamford: community focused but i'm you know totally fine if it goes through um but other than that i i think

[1:25:15] Trustee Stamford: this is a really good document and i look forward to being able to massage it for other uses as well

[1:25:21] Voice 5: so

[1:25:22] Trustee Stamford: if we have no other comments I'm

[1:25:33] Manager Emmings: going to try and put this up on screen so the page numbers

[1:26:03] Manager Emmings: that I'm using are related to the agenda package as opposed to the actual agenda so just or the

[1:26:08] Manager Emmings: actual report report chair

[1:26:17] Trustee Stamford (probable): I'm going to step away for a couple minutes while the typing is

[1:26:20] Trustee Stamford (probable): Sure.

[1:26:21] Trustee Stamford: That actually is a good point. Why don't we take the time to have a bio break

[1:26:27] Trustee Stamford: while Kate is putting these up. And so let's just take four or five minutes. Thank you.

[1:31:05] Manager Emmings: Okay, I think I have it captured when you're back, Chair Stanford.

[1:31:10] Trustee Stamford: Yes. Okay, thank you. I think you've got that.

[1:31:16] Trustee Stamford: Did we miss anything, those of us that are back on the meeting?

[1:31:29] Trustee Stamford (probable): There was that bit I was trying to say about where, in your letter, Chair Stanford,

[1:31:37] Trustee Stamford (probable): where you talk about the needs of the Islands Trust Conservancy.

[1:31:46] Trustee Stamford (probable): Oh yeah, I think you've got it there.

[1:31:48] Trustee Stamford (probable): yeah

[1:31:48] Voice 5: yeah

[1:31:49] Trustee Stamford (probable): yeah

[1:31:54] Trustee Stamford: okay so um is somebody would somebody like to um read out the recommendation

[1:32:07] Trustee Stamford: with the um proposed amendments do i have a volunteer oh go ahead trustee fast sure i would

[1:32:19] Trustee Stamford (probable): just uh um i would like to move that the island's trust conservancy board approve uh the attached

[1:32:27] Trustee Stamford (probable): patched text as amended for inclusion in the 2020-2021 annual report for approval by trust

[1:32:34] Trustee Stamford (probable): council and submission to the minister of municipal affairs and

[1:32:40] Trustee Stamford: those amendments will be added in

[1:32:41] Trustee Stamford: do we have a seconder trustee fenton is there any comments or final adjustments

[1:32:54] Trustee Stamford: seeing none i'd like to call the vote all those in favor that is unanimous so that passes thank

[1:33:11] Trustee Stamford: you very much and is that clear enough um direction um mantra emmings for staff to go

[1:33:19] Trustee Stamford: ahead and finalize that report i

[1:33:22] Manager Emmings: think it is uh we will likely come back to you chair stamford just

[1:33:26] Manager Emmings: just to, you know, run the whole thing by you,

[1:33:30] Manager Emmings: but also to get your chair correspondence correctly.

[1:33:33] Trustee Stamford: Super. Thank you very much. I appreciate that. Okay.

[1:33:36] Trustee Stamford: So moving on we're on to a crystal mountain request for decision.

[1:33:46] Trustee Stamford: And that starts, I don't have page numbers in front of me, but page 30,

[1:33:52] Trustee Stamford: page 30. So who is,

[1:34:00] Trustee Stamford: who's taking this as far as staff presenter so

[1:34:04] Manager Emmings: i am going to excuse myself from this part of the

[1:34:07] Manager Emmings: meeting i'm actually going to leave the meeting to allow staff to communicate this because i have

[1:34:12] Manager Emmings: a conflict of interest for this file thank you um

[1:34:15] Voice 11: so

[1:34:15] Manager Emmings: catherine and catherine martel and claire

[1:34:19] Manager Emmings: before i leave um are you here and available to take this on i'm just looking i'm

[1:34:26] Voice 12: here i see

[1:34:27] Voice 12: Catherine in the meeting with video turned off just if she comes back in here yeah

[1:34:33] Manager Emmings: I just wanted

[1:34:34] Manager Emmings: to make sure Catherine's available to take over the screen share because I'm about to yeah

[1:34:38] Voice 11: I am

[1:34:39] Voice 11: sorry zoom was was hiding on me super thanks okay

[1:34:46] Manager Emmings: wonderful thank you Catherine I'll turn it over

[1:34:48] Manager Emmings: to you and I'll leave for a moment okay

[1:34:50] Voice 12: Kate I'll text you when we're back in perfect

[1:34:53] Manager Emmings: thank you very

[1:34:53] Manager Emmings: much claire um

[1:34:56] Voice 11: and claire did you want to provide um an intro to the file or do you want me to just

[1:35:02] Voice 11: do all of that

[1:35:03] Voice 12: i'm happy to pass the torch to you and be over here

[1:35:05] Voice 12: as needed um so

[1:35:09] Voice 11: crystal mountain society i don't know have any of you board members were any of you on the board

[1:35:15] Voice 11: when this trustee stanford is nodding her head and looking a little um weary so this is a long

[1:35:25] Voice 11: standing application um i think it was opened in 2014 the quick and easy background it's an

[1:35:34] Voice 11: existing meditation retreat on galliano island and they are looking to um rezone and do some

[1:35:43] Voice 11: additional development of facilities on the property and as part of that rezoning process

[1:35:49] Voice 11: well they're trying to create a new category called spiritual retreat and as part of that

[1:35:57] Voice 11: they're looking at it was initially a covenant now it's a donation of 75 percent of the property

[1:36:04] Voice 11: which comprises two different lots and the application has gone through a few different

[1:36:12] Voice 11: iterations over time so what I was this this staff report that you have here in a quest for decision

[1:36:19] Voice 11: is sort of the latest version of what they're what they're proposing which is largely to meet

[1:36:24] Voice 11: conditions that the Islands Trust Conservancy Board has requested of them.

[1:36:29] Voice 11: So what Claire and I have come up with is six separate resolutions for the

[1:36:36] Voice 11: board that address some of the key decision points at this point and really

[1:36:41] Voice 11: what Crystal Mountain Society is hoping for is board approval in principle as it

[1:36:48] Voice 11: were for what they're proposing so that the file can be finalized and moved

[1:36:53] Voice 11: towards the actual final surveying, the subdivision and the transfer. It will be a

[1:37:00] Voice 11: section 99 transfer to Isla's Trust Conservancy as a nature reserve. So I'm almost not 100% sure

[1:37:08] Voice 11: where to start. But I think I do have really what the board is looking at right now is this

[1:37:21] Voice 11: philosophical approval for the current iteration what the crystal mountain society is suggesting

[1:37:28] Voice 11: is that the um the division of properties there's there'd be two separate pieces that would be

[1:37:40] Voice 11: one lot that would be subdivided out and become the crystal mountain society's property

[1:37:46] Voice 11: where they would conduct their retreat and then the remainder lot would be the nature reserve

[1:37:52] Voice 11: that transfers to Islands Trust Conservancy.

[1:37:55] Voice 11: So some of the key decision points right now

[1:37:57] Voice 11: are whether or not, the board has looked

[1:37:59] Voice 11: at a previous version of that hooked lot configuration.

[1:38:03] Voice 11: Some slight changes have been made to better accommodate

[1:38:06] Voice 11: ensuring that the sensitive ecosystems

[1:38:09] Voice 11: are included as much as possible

[1:38:10] Voice 11: in the piece that transfers to the Islands Trust Conserv.

[1:38:13] Voice 11: And also to address some of the concerns around access

[1:38:18] Voice 11: to the little isolated Eastern lot

[1:38:20] Voice 11: lot and um to sort of answer some of the other issues around ensuring that the crystal mountain

[1:38:28] Voice 11: society has the trails within their piece as well so um maybe we should put the map up i think that's

[1:38:37] Voice 11: a good idea let me share my screen trustee fast

[1:38:41] Trustee Stamford (probable): do you have a very quick question i do when she

[1:38:44] Trustee Stamford (probable): puts the map up katherine if you could show us exactly where the pagoda is and how the lot lines

[1:38:49] Trustee Stamford (probable): lines would shift that would be great thank you

[1:38:51] Voice 11: um so did i successfully share my screen

[1:38:56] Voice 11: yeah if it's a bit bigger that would help okay that's good

[1:38:59] Voice 11: so what this is keith just sent me

[1:39:03] Voice 11: this this morning and this is um looking at the current suggestion compared to the one that the

[1:39:12] Voice 11: board looked at before so that we can so you can see the differences so the pagoda is in this top

[1:39:19] Voice 11: top right well northeast corner of lot nine and um we can discuss i could talk about the pagoda

[1:39:28] Voice 11: at this point so it is a key part of the meditation practice of a lot of the retreatants

[1:39:33] Voice 11: and um as you will have seen in the staff report um that it the maintenance and use of the pagoda

[1:39:44] Voice 11: is very important to crystal mountain society and there had been a previous agreement to

[1:39:49] Voice 11: you'll come to some formal agreement between the two organizations and have that transferring to

[1:39:54] Voice 11: islands trust conservancy the current proposal which staff recommends that this board accept

[1:40:00] Voice 11: is that a little triangle of this lot nine would be taken out of lot nine added to this lot 10

[1:40:10] Voice 11: that's adjacent which is owned by one of the primary llamas um mark weber of the of the

[1:40:19] Voice 11: retreat and then an equivalent sized small triangle here in the southwest corner of lot 10

[1:40:27] Voice 11: would be added to lot 9 to the piece that islands chest conservancy will be taking off and the

[1:40:32] Voice 11: ecological um switch would be from a ridge top with some mature forest to a wetland and this is

[1:40:42] Voice 11: why um staff has requested that there'd be a staff visit follow-up i've not been there to look at

[1:40:49] Voice 11: them but i think uh for many other reasons it seems like a good approach to have the pagoda

[1:40:57] Voice 11: remain owned and managed by the crystal mountain society and there's also a small my understanding

[1:41:04] Voice 11: is that the access to it is from a small trail from lot 10 itself this gray road here is an

[1:41:12] Voice 11: existing easement which provides access to houses up here on the ridge beyond and then the lots

[1:41:21] Voice 11: themselves that were that are being proposed to carve out so if we on here hopefully it's large

[1:41:28] Voice 11: enough for you folks to see this the yellow outline is the previous proposal that this

[1:41:36] Voice 11: board looked at or not this board the previous board i suppose looked at in terms of when the

[1:41:42] Voice 11: proposal was um last presented uh in 2014 so 2017. and then these are the current proposals so

[1:41:51] Voice 11: So there's a lot of detail on this map, but I think largely the changes are down in here in the camping area where more of the non-sensitive areas of Lot A would be part of what Crystal Mountain is retaining.

[1:42:17] Voice 11: and then over here on these little disjunct pieces where instead of being a solid rectangle

[1:42:25] Voice 11: what they're proposing is that with no access practically a road access down

[1:42:31] Voice 11: in here what

[1:42:32] Voice 11: they're proposing now is this little intriguing sort of watering can shape and so more of this

[1:42:40] Voice 11: sensitive area down here would be coming into the nature reserve and it would also maintain a bit

[1:42:46] Voice 11: more of this corridor from this section over here in the eastern side and there would be a slightly

[1:42:54] Voice 11: wider ecological corridor in here as well between Lot A and Lot 9. And then in order to address

[1:43:04] Voice 11: some of the concerns about access to this piece over here that the Conservancy Board had, Crystal

[1:43:10] Voice 11: mountain society is proposing that prior to transfer the the isles trust conservancy would

[1:43:17] Voice 11: have a statutory right-of-way using this access to here so that we can get in here to monitor and

[1:43:24] Voice 11: do restoration and whatever else needs to be done i

[1:43:26] Voice 5: mean you can

[1:43:27] Voice 11: walk along the property my

[1:43:28] Voice 11: understanding is this is a very very steep ridge here um this this configuration protects a little

[1:43:36] Voice 11: bit more of the riparian area um oh one one key error i wanted to point out from the staff report

[1:43:43] Voice 11: is um i had been under the impression that this emergency emergency access down here

[1:43:51] Voice 11: wasn't yet built but um i've since learned there is actually a road here and so it would be

[1:44:01] Voice 11: registered as a emergency access easement with the CRD which would ensure that it's only used

[1:44:09] Voice 11: in case of emergency because there was a concern of use of this road that would you know increase

[1:44:13] Voice 11: disturbance and fragmentation. I'm sort of rambling on here so it might be worthwhile if

[1:44:19] Voice 11: we just I just see if the board has any questions about the resolutions or any other points in the

[1:44:25] Voice 11: the report or if Claire has anything to add.

[1:44:30] Trustee Stamford: Claire, do you have anything to add? And then

[1:44:32] Trustee Stamford: I will just give a little bit of a statement from the previous board's thinking. You're mute.

[1:44:44] Voice 12: Perhaps best to start with your recollection, but I'm here. I was also at that previous meeting,

[1:44:48] Voice 12: so can assist with some of the history as needed.

[1:44:51] Trustee Stamford: Yeah. I just want to say very briefly that

[1:44:54] Trustee Stamford: This was a challenging proposal that came forward, and one of the reasons that the previous ITC board looked at this is a way of accommodating a particular community desire for certainty and protection in this area.

[1:45:18] Trustee Stamford: And this isn't ordinarily how we would look at a proposal, but it's a real demonstration of thinking outside of the box in order to support an island's long-term vision and as well as supporting a community that doesn't usually fit within our profile.

[1:45:41] Trustee Stamford: file so i'm really one of the things i'm very glad is that the pagoda is being considered not

[1:45:46] Trustee Stamford: to be part of the island's trust conservancy responsibility because that was um quite a

[1:45:53] Trustee Stamford: concern in the previous board

[1:45:59] Voice 11: any other questions i don't know if i can see people's digital hands

[1:46:04] Voice 11: if you've raised them i

[1:46:08] Trustee Stamford: i can follow through is there anything else you want to add um

[1:46:10] Trustee Stamford: Um, Claire, Director Frager, sorry.

[1:46:14] Voice 12: Um, so what I can add, just some of the prior considerations were relating to, um, the intense

[1:46:20] Voice 12: invasive use of the nature reserve, um, by the hundreds of visitors that the, um, resort

[1:46:25] Voice 12: society receives in a year.

[1:46:27] Voice 12: Um, so this proposal, I think addresses some of that a little bit, um, in terms of the

[1:46:32] Voice 12: rejigging of their configuration.

[1:46:33] Voice 12: The other just consideration in terms of future management was access to that, um, far in

[1:46:38] Voice 12: the far right there having that piece so now we've got a more contiguous piece that's being proposed

[1:46:43] Voice 12: and I think that makes a lot makes a lot better sense in terms of ongoing management of the

[1:46:47] Voice 12: property to have secure access and to be able to manage it all as one contiguous parcel there has

[1:46:54] Voice 12: been an attempt to prioritize getting the sensitive ecosystems in the reconfiguration

[1:46:59] Voice 12: here providing sensitive ecosystems to the board and I would note this is continuing as part of

[1:47:05] Voice 12: rezoning process for the galley noltc and they have upcoming meeting i can't remember the date

[1:47:09] Voice 12: um and would be looking forward to hearing you know the deliberation of the board to inform

[1:47:13] Voice 12: their work um and contemplating the rezoning and

[1:47:18] Trustee Stamford: i i have to say this is the most clear

[1:47:20] Trustee Stamford: um configuration i've seen um so it's really encouraging to see the the movement that um

[1:47:27] Trustee Stamford: the organization has made to accommodate the concerns of the island's trust conservancy

[1:47:32] Trustee Stamford: so any questions um trustee faust

[1:47:37] Trustee Stamford (probable): yeah thank you um i think most of my questions have been

[1:47:41] Trustee Stamford (probable): answered by now knowing where the location of the pagoda and uh that also explains um page 39

[1:47:48] Trustee Stamford (probable): though two little triangles up where i wasn't expecting them and uh now i get it that's great

[1:47:54] Trustee Stamford (probable): and i like the um i like the rec i'm in support of these recommendations and uh i um i just have

[1:48:01] Trustee Stamford (probable): have one um and and i know a little bit about the background and i'm really glad to see that

[1:48:08] Trustee Stamford (probable): the pagoda is being excluded from this proposal um because it's a very different um from the

[1:48:17] Trustee Stamford (probable): goals of the islands trust conservancy and uh i am uh my suggestion for page 30 i'm on page 38

[1:48:29] Trustee Stamford (probable): eight at the very top where it's talking about trails um this is just my usual thing in a way

[1:48:36] Trustee Stamford (probable): is that uh where it says public safety and ecological impact would be itc's primary

[1:48:42] Trustee Stamford (probable): considerations could we change the order of that why is ecological consideration always second

[1:48:48] Trustee Stamford (probable): and uh um especially for the islands trust conservancy anyway uh i like to see that and

[1:48:55] Trustee Stamford (probable): And that it's just says primary. And I suggest that when the management plan comes from the consultants or the public input and comes to the board,

[1:49:06] Trustee Stamford (probable): We might look at it also for the idea of loops and potential user conflicts and potential making it really work for the island in terms of having good neighbors who care about the reserve and aren't having constant irritation about it and that kind of thing.

[1:49:33] Trustee Stamford (probable): but um that wording is fine with me and i'd be happy to make the motions when people are uh

[1:49:37] Trustee Stamford (probable): the wording of the resolutions is good with me and i'm uh appreciative of all the work that's

[1:49:43] Trustee Stamford (probable): gone into this i can see it's a challenging one that's taken many uh take good things take time

[1:49:49] Trustee Stamford (probable): thank you

[1:49:50] Voice 5: is there any

[1:49:52] Trustee Stamford: further questions of clarification or any comments about this from

[1:49:57] Trustee Stamford: from the other trustees?

[1:50:01] Trustee Stamford: Seeing none and all that, that is a good report

[1:50:04] Trustee Stamford: because boy, there's a lot of elements to this.

[1:50:07] Trustee Stamford: So if people are comfortable with it,

[1:50:10] Trustee Stamford: would somebody like to present the motion, please?

[1:50:15] Trustee Stamford: Trustee Fast, you volunteered.

[1:50:17] Trustee Stamford (probable): Okay.

[1:50:19] Trustee Stamford (probable): I just don't like to do it all the time

[1:50:20] Trustee Stamford (probable): and somebody else wants to turn their welcome too,

[1:50:23] Trustee Stamford (probable): but here I go.

[1:50:25] Trustee Stamford (probable): This is in six parts, so it'll take a little while

[1:50:27] Trustee Stamford (probable): just for the recording.

[1:50:29] Trustee Stamford: Just hold on a minute. Do we want to do separate motions or do it all in one motion?

[1:50:35] Trustee Stamford: If I could speak to that, it is helpful to have them as separate motions.

[1:50:40] Trustee Stamford: Okay, so we're going to do separate motions for each one, please.

[1:50:44] Trustee Stamford (probable): Okay. Recommendation number one, I move that the Islands Trust Conservancy Board accept the updated approximate lot configuration proposed by the Crystal Mountain Society,

[1:50:55] Trustee Stamford (probable): subject to staff assessment that adjusted lot boundaries

[1:50:58] Trustee Stamford (probable): meet ITC conservation goals and policies

[1:51:02] Trustee Stamford (probable): based upon a site visit and review

[1:51:04] Trustee Stamford (probable): of any necessary additional ecological information

[1:51:07] Trustee Stamford (probable): from the applicant.

[1:51:08] Trustee Stamford (probable): Do

[1:51:11] Trustee Stamford: I have a seconder?

[1:51:16] Trustee Stamford: Sorry, Trustee Clark.

[1:51:19] Trustee Stamford: And we're all ready to vote.

[1:51:21] Trustee Stamford: All those in favor, hands up.

[1:51:27] Trustee Stamford: Okay, that passes unanimously.

[1:51:30] Trustee Stamford: and number two please

[1:51:32] Trustee Stamford (probable): that the islands trust conservancy board accept the crystal mountain

[1:51:36] Trustee Stamford (probable): society proposal to register a statutory right-of-way across lot a on the lower on the

[1:51:42] Trustee Stamford (probable): upper ridge in favor of islands trust conservancy to provide legal access to the eastern part

[1:51:47] Trustee Stamford (probable): of lot a via the legal easement across neighboring lots b and c seconder uh

[1:51:56] Trustee Stamford: trustee fenton um no

[1:52:01] Trustee Stamford: No questions, all those in favor, hands up.

[1:52:06] Trustee Stamford: And that passes unanimously.

[1:52:09] Trustee Stamford: Number three,

[1:52:10] Trustee Stamford (probable): that the Islands Trust Conservancy Board

[1:52:12] Trustee Stamford (probable): express support for the Crystal Mountain Society proposal

[1:52:14] Trustee Stamford (probable): to alter the lot boundaries of lot nine and lot 10

[1:52:18] Trustee Stamford (probable): prior to land transfer to the Islands Trust Conservancy

[1:52:21] Trustee Stamford (probable): to remove the pagoda from the proposed nature reserve

[1:52:25] Trustee Stamford (probable): subject to staff assessment that adjusted lot boundaries

[1:52:28] Trustee Stamford (probable): meet ITC conservation goals and policies

[1:52:31] Trustee Stamford (probable): based upon a site visit and review of any necessary

[1:52:34] Trustee Stamford (probable): additional ecological information from the applicant.

[1:52:37] Trustee Stamford (probable): And seconder, trustee

[1:52:40] Trustee Stamford: Adams, thank you.

[1:52:42] Trustee Stamford: All those in favor?

[1:52:45] Trustee Stamford: And that passes unanimously, thank you.

[1:52:49] Trustee Stamford: Number four, you can have a drink of water.

[1:52:53] Trustee Stamford: At

[1:52:53] Trustee Stamford (probable): the Islands Trust Conservancy Board request

[1:52:55] Trustee Stamford (probable): that the Crystal Mountain Society update

[1:52:57] Trustee Stamford (probable): the ecological inventory report

[1:53:00] Trustee Stamford (probable): and any other relevant documents

[1:53:01] Trustee Stamford (probable): to reflect the proposed boundary changes

[1:53:04] Trustee Stamford (probable): prior to transfer of the land.

[1:53:06] Trustee Stamford (probable): And seconder, trustee

[1:53:10] Trustee Stamford: Clark, all those in favor.

[1:53:16] Trustee Stamford: That passes unanimously.

[1:53:19] Trustee Stamford: And moving on to number five.

[1:53:22] Trustee Stamford (probable): That the Islands Trust Conservancy Board

[1:53:24] Trustee Stamford (probable): accept the Crystal Mountain Society proposal

[1:53:26] Trustee Stamford (probable): to register a statutory right of way

[1:53:28] Trustee Stamford (probable): for emergency access on land A

[1:53:30] Trustee Stamford (probable): in favor of the Capital Regional District

[1:53:32] Trustee Stamford (probable): prior to subdivision subject to Crystal Mountain Societies

[1:53:36] Trustee Stamford (probable): working with ITC staff to develop an appropriate agreement.

[1:53:40] Trustee Stamford (probable): And do we have a seconder?

[1:53:43] Trustee Stamford: Trustee Adams and ready to vote.

[1:53:48] Trustee Stamford: All those in favor?

[1:53:51] Trustee Stamford: And that passes.

[1:53:53] Trustee Stamford: And

[1:53:53] Trustee Stamford (probable): then finally, number six,

[1:53:56] Trustee Stamford (probable): that the Islands Trust Conservancy Board Chair

[1:53:58] Trustee Stamford (probable): write a letter to the Crystal Mountain Society

[1:54:00] Trustee Stamford (probable): indicating that any decisions about trail locations and use

[1:54:03] Trustee Stamford (probable): use i put a trails with an s and use would be determined through management planning process

[1:54:12] Trustee Stamford: and uh seconder on that one trustee fenton thank you and uh show of hands for agreement

[1:54:22] Trustee Stamford: one

[1:54:23] Trustee Stamford (probable): second uh okay can i just a point of discussion should we add and approval of the board

[1:54:29] Trustee Stamford (probable): and the management plan approval of the board that's

[1:54:34] Voice 11: part of the process isn't it

[1:54:35] Voice 11: does it need yeah okay

[1:54:37] Trustee Stamford (probable): yeah

[1:54:38] Trustee Stamford: fine then just checking okay good point um so we'll leave it as

[1:54:43] Trustee Stamford: is um all those in favor and that passes unanimously thank you for doing that trustee fast

[1:54:52] Trustee Stamford: and we will see how this continues on i we certainly haven't seen the last of this so

[1:54:58] Trustee Stamford: be good thank you very much um so let's move on um we're at 5.2.1 uh island's policy statement

[1:55:10] Trustee Stamford: uh briefing and is kate somebody asking kate to come back into the meeting

[1:55:16] Trustee Stamford: yes first i've done that great

[1:55:22] Voice 11: issues okay do i have to do something specific to relinquish control in some way no i think

[1:55:31] Voice 12: you're both i don't think she has audio yet you're likely just both co-hosts so it should

[1:55:35] Voice 12: be fine oh

[1:55:36] Voice 11: i meant officially for the meeting minutes i

[1:55:39] Voice 12: think

[1:55:43] Trustee Stamford: we're fine thank you okay so

[1:55:46] Trustee Stamford: moving on to page 51 and um who's going to be introducing this i

[1:55:53] Manager Emmings: am sorry go ahead claire

[1:55:56] Manager Emmings: I was going to pass this over to Delaney, but if you want to.

[1:55:58] Manager Emmings: That's

[1:55:59] Voice 12: what should happen. Thank you.

[1:56:02] Voice 2: Okay. Thank you, Kate. Hello, ITC board.

[1:56:06] Voice 2: Lovely to be with you today.

[1:56:08] Voice 2: And Kate, perhaps I'll just ask for permission to share my screen

[1:56:11] Voice 2: so I can pull the presentation up.

[1:56:13] Voice 2: Thank you.

[1:56:20] Voice 2: Okay. So perhaps you can give me a thumbs up if that's working.

[1:56:24] Voice 2: Great. Okay. Wonderful.

[1:56:26] Voice 2: Wonderful. So we are here today to give the ITC board a bit of an update on the Islands 2050 Policy Statement Amendment Project.

[1:56:37] Voice 2: So we have included a first draft in your agenda package, which we're just providing for information at this stage.

[1:56:44] Voice 2: The draft is going through a series of revisions before first reading by Islands Trust Council, and it will be coming to you for referrals after first reading.

[1:56:55] Voice 2: but we wanted to just give you a bit of an update on where things are at a sneak peek at the first

[1:57:01] Voice 2: draft and give you an opportunity to ask questions so to start off um we always like to start uh off

[1:57:09] Voice 2: with an acknowledgement that the islands trust area is located within the treaty lands and

[1:57:14] Voice 2: territories of a number of different nations in coast salish territory we respectfully and

[1:57:20] Voice 2: humbly acknowledge that these lands and waters have been home to indigenous peoples since time

[1:57:25] Voice 2: immemorial, and we honor the rich history, stewardship, and cultural heritage of this place.

[1:57:31] Voice 2: This is the first time in the history of the Islands Trust that the policy statement has been

[1:57:36] Voice 2: reviewed by First Nations in the Trust Area, so this acknowledgement is very much informing

[1:57:41] Voice 2: the work at every level. So this is to give you a bit of a sense of the scope of the amendment

[1:57:49] Voice 2: project. The policy statement hasn't been updated in many years. It's our core policy guidance

[1:57:56] Voice 2: document for the islands trust and so we needed to define kind of a scope for this round of

[1:58:03] Voice 2: amendments so trust council in its strategic plan for 2018 to 2022 this term of trust council

[1:58:12] Voice 2: identified three priorities for policy statement amendments so reconciliation climate change and

[1:58:21] Voice 2: and affordable housing.

[1:58:23] Voice 2: And they're reflective of the contents

[1:58:27] Voice 2: of the strategic plan,

[1:58:28] Voice 2: as well as our trust council's reconciliation declaration

[1:58:32] Voice 2: that was passed in 2019,

[1:58:35] Voice 2: as well as its climate emergency declaration

[1:58:38] Voice 2: that was also passed in 2019.

[1:58:40] Voice 2: And in terms of our strategic directions for the amendments,

[1:58:44] Voice 2: we're trying as much as possible to align

[1:58:46] Voice 2: the policy statement with the goals

[1:58:48] Voice 2: of the ITC Regional Conservation Plan, which I'm sure you're all very familiar with.

[1:58:55] Voice 2: These three priorities are informing a thematic update of parts three, four, and five of the

[1:59:03] Voice 2: current policy statement, which are devoted to ecosystem preservation and protection,

[1:59:09] Voice 2: stewardship of resources, and sustainable communities. We're also doing a holistic update

[1:59:14] Voice 2: date of the introduction to the policy statement. Part one, which is concerned with the purpose of

[1:59:21] Voice 2: the policy statement and its implementation. Part two, which speaks to interpretations of the

[1:59:29] Voice 2: island's trust object and guiding principles for Trust Council, as well as Schedule 1, which

[1:59:34] Voice 2: included some definitions of key terms. And Trust Council has directed that this update of the

[1:59:43] Voice 2: policy statement be guided by inputs from a number of different parties. As I mentioned,

[1:59:50] Voice 2: First Nations, we've been engaging extensively with First Nations

[1:59:54] Voice 2: and providing capacity funding to support that process to a number of nations.

[2:00:00] Voice 2: in the trust area we've engaged in two formal phases of public engagement to date and we have

[2:00:06] Voice 2: another one planned after first reading as well our trustees particularly within trust programs

[2:00:14] Voice 2: committee have been delving deep into our statutory mandate and interpreting the island's

[2:00:22] Voice 2: trust object in terms of the current day trust council how it interprets the trust object

[2:00:29] Voice 2: We will also be engaging with a number of other agencies following particularly following first reading will be going out to over 100 different referral agencies, including the ITC board.

[2:00:44] Voice 2: And at the moment where we're seeking feedback at this early stage from a number of councils committees, including Trust Programs Committee, the Executive Committee and Regional Planning Committee and some of you are on those committees.

[2:00:58] Voice 2: committee so you will have already seen a draft of this and finally our staff has been doing

[2:01:04] Voice 2: some policy analysis and research to inform the process from our division so trust area services

[2:01:12] Voice 2: under director freighter's leadership as well as their colleagues in regional in the local

[2:01:21] Voice 2: planning services and their regional planning team and our colleagues from yannis just conservancy

[2:01:27] Voice 2: see, particularly Kate Emmings and Catherine Martel. And I'd also note that any input that's

[2:01:33] Voice 2: out of scope for this particular amendment project will be considered by Trust Council

[2:01:39] Voice 2: for future amendment projects. So we're hoping this is very much a living document.

[2:01:46] Voice 2: The policy statement, as identified in the Islands Trust Act, is intended to be a general statement

[2:01:55] Voice 2: of the policies of trust council to carry out the islands trust object, which also guides the work of the conservancy.

[2:02:02] Voice 2: And so in the case of the islands trust, the policy statement sets out a very high level vision to influence, inform and direct the development of regional strategic plans,

[2:02:14] Voice 2: plans, local official community plans, land use bylaws, as well as a number of kind of

[2:02:21] Voice 2: sub-level action plans and toolkits.

[2:02:24] Voice 2: It also guides our First Nations engagement, public engagement and inter-agency cooperation

[2:02:30] Voice 2: and advocacy.

[2:02:33] Voice 2: So we've gone through an extensive engagement with both First Nations and the public and

[2:02:38] Voice 2: some staff and trustee analysis over the last one and a half years to two years.

[2:02:44] Voice 2: um and we've identified some principles and paradigms um that are that are guiding

[2:02:52] Voice 2: are underpinning the amendments that have been proposed in the first draft um and so

[2:02:59] Voice 2: these slides are lists are included in your agenda package we'll just briefly go over them now and

[2:03:05] Voice 2: then leave some time for questions but at the core of the amendments there's been a call from

[2:03:11] Voice 2: both the public and First Nations and internally in the organization to really shift business as

[2:03:17] Voice 2: usual so acknowledging the climate crisis and biodiversity crisis and acknowledging the need

[2:03:25] Voice 2: to further reconciliation there's a need to really shift the way that we do things

[2:03:32] Voice 2: so we're moving towards evidence-based approaches more precautionary approaches

[2:03:37] Voice 2: approaches, area-based versus site-specific approaches, adaptive iterative processes of

[2:03:45] Voice 2: monitoring, evaluation and policy adjustments, and we're striving to foster approaches that

[2:03:52] Voice 2: are equitable, acknowledging that resilience is dependent on healthy, inclusive and diverse

[2:03:58] Voice 2: communities, both human communities and ecological communities, and we're also reframing some

[2:04:05] Voice 2: of the language in the policy statement to a more stewardship-oriented philosophical approach.

[2:04:13] Voice 2: So one of the quotes here, it's not a resource, it's a relationship, came from some work that

[2:04:19] Voice 2: we've been doing with Indigenous cultural knowledge holders in the trust area, particularly

[2:04:24] Voice 2: in this context it was out of a discussion on freshwater sustainability. And so in the previous

[2:04:32] Voice 2: policy statement you will have seen there was a part on stewardship of resort of resources

[2:04:38] Voice 2: we're changing some of that language and also following kind of guidance from the engagement

[2:04:44] Voice 2: processes adding in more of a imperative for restoration and we still need to sort of iron

[2:04:52] Voice 2: out exactly what that would mean in an island's trust context based on the tools and jurisdiction

[2:04:57] Voice 2: that we have, but generally across the board,

[2:05:01] Voice 2: there's a recognition to move more in that direction.

[2:05:05] Voice 2: And lastly, there has been an acknowledgement

[2:05:08] Voice 2: of the need to have real integrated solutions.

[2:05:13] Voice 2: So striving for a policy statement

[2:05:16] Voice 2: where all of the policies kind of support

[2:05:18] Voice 2: and uplift each other and aren't contradictory.

[2:05:21] Voice 2: So looking for synergies and reciprocal relationships

[2:05:24] Voice 2: between all of the policies and so this has led us to define some policy goals and these there

[2:05:34] Voice 2: have been a number of amendments it would be sort of impossible to detail every single one

[2:05:40] Voice 2: but we've identified some of the key changes that we thought would be of interest and I'd be happy

[2:05:46] Voice 2: to answer more questions on these. There are three new notable new sections or parts in the policy

[2:05:55] Voice 2: statement and we've transformed there was in the previous policy statement there was a section

[2:06:00] Voice 2: called guiding principles for trust council and they were sort of on their own in the kind of

[2:06:06] Voice 2: preamble sections so we've brought those into a new part three called regional governance

[2:06:11] Voice 2: commitments which is mainly those those guiding principles which have been updated to be

[2:06:22] Voice 2: strengthened in terms of guiding principles for all of Trust Council's work. We've added in a new

[2:06:29] Voice 2: part five prioritizing the preservation and protection of heritage and there's a real focus

[2:06:35] Voice 2: here on preserving and protecting Indigenous cultural heritage as that was is obviously a

[2:06:41] Voice 2: key priority for First Nations in the Trust Area and hasn't been done so well in in the past so

[2:06:48] Voice 2: So really needing to uplift and center that work.

[2:06:52] Voice 2: In addition, we have added a new section within the new part six, which is on sustainable and resilient communities, which is focused on fostering housing affordability and low carbon footprints.

[2:07:05] Voice 2: So trying to set a different development pathway for the development that does occur in the trust area in support of more equitable communities, as well as lower carbon footprints.

[2:07:21] Voice 2: And in addition, I think one of the key areas of interest for the ITC board will be this establishing and prioritizing protected area networks in Section 4.1.

[2:07:33] Voice 2: this has always been in the policy statement but unfortunately hasn't been sort of proactively

[2:07:38] Voice 2: taken up over the years and we felt that this could be a real if this were enacted in a in a

[2:07:45] Voice 2: more directed way it could really help guide decision making to support the islands trust

[2:07:52] Voice 2: object and we've been greatly assisted by islands trust conservancy staff in identifying some

[2:08:01] Voice 2: existing tools that planners and local trust committees and island municipalities could use

[2:08:06] Voice 2: to better establish these networks and and center them in decision making

[2:08:12] Voice 2: we're also we also have a big focus on safeguarding and prioritizing fresh water

[2:08:17] Voice 2: sustainability and so some of the policies have tried to be more defined in some of the terms

[2:08:26] Voice 2: so the the existing policies have not changed they've just been um strengthened uh for clarity

[2:08:33] Voice 2: and focus as i mentioned before we're reframing some of the language in part four um and there's

[2:08:41] Voice 2: also a big focus on strengthening protection of shorelines and foreshore this is another big theme

[2:08:46] Voice 2: that came from the public engagement process and um it and as well as from first nations um

[2:08:54] Voice 2: And it's a, in addition to heritage, it's a number one priority for First Nations in the trust area, and to the extent that it's possible, something that we can do better.

[2:09:06] Voice 2: And so again, all of this is charting a way forward that is sort of shifting paradigms and the ways that we do business in the trust area.

[2:09:16] Voice 2: So that's a bit of an overview.

[2:09:19] Voice 2: We've listed some of the implementation considerations here.

[2:09:22] Voice 2: So right now, we're focused on just amending the policy statement bylaw itself. And I would say that the draft that you're looking at is going through a series of revisions. So it will look a little bit different by the time it gets to first reading and comes to you as a referral.

[2:09:41] Voice 2: referral. But after the bylaw is further down the road in the legislative process, we'll be looking

[2:09:50] Voice 2: at amendments to the policy statement implementation policy, which is a separate document that

[2:09:57] Voice 2: is Trust Council's policy. So it doesn't need to go through the official legislative process. It

[2:10:11] Voice 2: implementation considerations and I'll just flag also that some of the what is being proposed in

[2:10:19] Voice 2: the new policy statement will require more funding and there are ideas and thoughts in the works as

[2:10:27] Voice 2: to where that would come from it would not likely come from the tax base and so it would involve

[2:10:32] Voice 2: some requests to the province and perhaps some research partnerships we've also identified a

[2:10:39] Voice 2: need for more in-house expertise so the Islands Trust Conservancy staff have been hugely helpful

[2:10:44] Voice 2: to us in trying to kind of draft this this first draft but I think what it's also highlighted is

[2:10:51] Voice 2: the need for us to have a bit more of that expertise on the Islands Trust side of things

[2:10:57] Voice 2: such that we can really move forward in our in our agenda without relying too much on the limited

[2:11:05] Voice 2: capacity of our colleagues at Islands Trust Conservancy, but also carving out some clear

[2:11:12] Voice 2: strategic working relationships with ITC staff, and particularly on some of those decision support

[2:11:20] Voice 2: tools that already exist that could be used by the planners and local trust committees and

[2:11:26] Voice 2: island municipalities. And lastly, just wanted to give you a sense of the timeline of the project.

[2:11:35] Voice 2: so we're now wrapping up stage four which is the sort of bylaw drafting process um this timeline

[2:11:43] Voice 2: has is currently in a bit of flux and so we've we've indicated some of the dates that we're

[2:11:49] Voice 2: thinking of at the moment so we are currently planning for a special trust council meeting in

[2:11:56] Voice 2: july which is still to be confirmed for first reading um and prior to that the first draft is

[2:12:03] Voice 2: is going through a series of reviews

[2:12:06] Voice 2: and we're obtaining feedback from a number of committees.

[2:12:10] Voice 2: So Trust Programs Committee and Executive Committee

[2:12:14] Voice 2: are the leads on this project.

[2:12:16] Voice 2: They've already given us some feedback

[2:12:17] Voice 2: and we'll be reviewing our proposed second draft

[2:12:22] Voice 2: prior to first reading.

[2:12:24] Voice 2: Regional Planning Committee has viewed the draft

[2:12:26] Voice 2: and given us some feedback

[2:12:28] Voice 2: and we're bringing it to you today.

[2:12:31] Voice 2: We'll then be incorporating some of the feedback received and putting it forward to both TPC and EC prior to the July meeting.

[2:12:41] Voice 2: After that, it will go out, presuming that first reading goes according to plan, we expect that the proposed bylaw will go out for referrals in mid-July.

[2:12:53] Voice 2: So it would come to the Conservancy at that time with a 90-day period for feedback.

[2:13:01] Voice 2: And then we'll be doing another phase of engagement and another phase of incorporating all the feedback from referrals prior to second reading.

[2:13:09] Voice 2: And this proposed timeline ideally will get us to fourth reading and adoption by the minister by the end of this Trust Council term.

[2:13:17] Voice 2: That's the goal. And just to highlight that as we've gone through this timeline, there's been ongoing engagement with First Nations and that will continue throughout the process.

[2:13:31] Voice 2: um and um they will also be participating in the referral process um after first reading

[2:13:37] Voice 2: so that's um a bit of an overview and we wanted to just leave i hope i've left enough time for

[2:13:46] Voice 2: questions um and perhaps i'll just pass it back to the chair there

[2:13:55] Trustee Stamford: we are thanks very much

[2:13:58] Trustee Stamford: Thank you so much Delaney for that. It's a huge body of work. It's kind of overwhelming for us to look at it. But I just want to remind board members that we will be seeing this again. And I am interested in your overall thoughts. But possibly if people have specific recommendations, what is the best way?

[2:14:21] Trustee Stamford: because should they put them through to manager emmings to then forward to you would that be the

[2:14:27] Trustee Stamford: best way to do it

[2:14:29] Voice 2: um yes so at the moment we are currently because it hasn't gone to first reading

[2:14:35] Voice 2: yet the draft has not gone it we've already received um significant feedback from some of

[2:14:41] Voice 2: council's committees that will make it into the next draft that goes to first reading so i think

[2:14:47] Voice 2: our intention at this stage was just to prevent present you with the first draft so that you can

[2:14:52] Voice 2: start to chew over some of what's in there before it comes to you as a formal referral

[2:14:58] Voice 2: um and i think at that stage that's when it would be useful um to get your feedback yes yes thanks

[2:15:05] Trustee Stamford: so what do um trustees think i want to keep this quite tight in framing because we do have a lot of

[2:15:12] Trustee Stamford: of things still to consider on our agenda but it is really important to give first impressions so

[2:15:18] Trustee Stamford: trustee adams yes

[2:15:21] Voice 10: thank you and um hi delaney i don't think i've actually met you virtually or

[2:15:28] Voice 10: otherwise so it's nice to to do that now um and i really appreciate your overview and my goodness

[2:15:35] Voice 10: all the work that everybody is doing on this i can just imagine um i i guess i have a kind of a

[2:15:41] Voice 10: comment slash question um and i was trying to think of a good way to phrase it um i guess

[2:15:49] Voice 10: overall when i read this and i was really trying to kind of limit myself to the parts that would

[2:15:55] Voice 10: be most relevant to the islands trust conservancy as opposed to some of the other parts um is i i

[2:16:02] Voice 10: was curious why there was not and you may have a good reason for this um why there was not more

[2:16:08] Voice 10: more explicit mention of the Islands Trust Conservancy Board and the Regional Conservation

[2:16:12] Voice 10: Plan throughout the document and I guess I could see lots of places well several places where I

[2:16:19] Voice 10: thought that might be appropriate. I did I actually ended up searching to see how many times the

[2:16:25] Voice 10: Conservancy was mentioned and I think it's mentioned twice once at the introduction to say

[2:16:31] Voice 10: what it is and I think one other time and I just thought there were several instances throughout

[2:16:36] Voice 10: out the document where mentioning well i'll give you one on page 66 um there's a discussion about

[2:16:45] Voice 10: restoration and adaptive management it talks about the islands trust council committing to

[2:16:51] Voice 10: a number of things that i think the islands trust conservancy is doing um and i'm not sure

[2:16:56] Voice 10: it just seemed to me that that would be a spot to say we support the islands trust conservancy

[2:17:01] Voice 10: and its regional conservation plan and i'm not it just seemed to me weird almost that it wasn't

[2:17:08] Voice 10: and i could see sort of several others um uh another place would maybe be

[2:17:17] Voice 10: policy 4.1.7 where you know that seemed like an obvious place to

[2:17:24] Voice 10: encourage local trust committees and municipalities to support or consider the

[2:17:30] Voice 10: the regional conservation plan when they're making various decisions um i won't tell you

[2:17:36] Voice 10: all of them but i i found a few other places where i just thought um well maybe just one other one

[2:17:43] Voice 10: 413 uh you know it talks about the islands trust committing to establishing a network of protected

[2:17:50] Voice 10: areas in the islands trust area that's what the islands trust conservancy is doing um so anyway

[2:17:57] Voice 10: way this all just seemed a little to me

[2:18:01] Voice 10: so i was but then i thought maybe there's a really good

[2:18:04] Voice 10: reason that i haven't discovered why it's a comment and a question okay

[2:18:08] Voice 2: yeah so i i can

[2:18:11] Voice 2: maybe just try to give you a bit of our thinking and claire and kate might have more to add um

[2:18:16] Voice 2: so this the policy statement is a document of trust councils and it sort of sits in parallel

[2:18:24] Voice 2: to ITC's, I think it's called the Trust Fund Plan. It's similar in terms of its Trust Council's

[2:18:34] Voice 2: articulation of how it plans to enact the trust object within its jurisdiction.

[2:18:42] Voice 2: And the Islands Trust Conservancy is, we have quite a unique relationship with the Islands

[2:18:47] Voice 2: Trust Conservancy. It's not like an external agency in the same way that a provincial agency

[2:18:53] Voice 2: would be and so we haven't like identified for example in the coordination policies we haven't

[2:19:00] Voice 2: considered it as like an external agency in that way in that we're both working towards the islands

[2:19:05] Voice 2: trust object and this document basically identifies the ways that trust council can support the

[2:19:11] Voice 2: islands trust object um we do have i think operational um agreements with the islands

[2:19:19] Voice 2: trust conservancy that that get into the ways that we work together but we haven't let we haven't

[2:19:25] Voice 2: identified ITC as a separate entity in this document so perhaps Claire can speak to that more

[2:19:34] Voice 2: but that's a bit of the thinking so I think maybe there's scope to to mention it more but this

[2:19:42] Voice 2: Because it's a document of councils, it's focused more on trust councils' actions.

[2:19:49] Voice 2: But Claire, maybe you can add some more.

[2:19:53] Trustee Stamford: Sorry, can I just jump in as chair here?

[2:19:55] Trustee Stamford: I just want to keep it very brief, just because I know there's going to be some more comments.

[2:19:59] Trustee Stamford: And I think these are really good comments in general, and that they can be incorporated and or responded to, if you don't mind, just because we are running a little bit behind.

[2:20:13] Trustee Stamford: on on how we respond to this i'm interested to hear from trustee clark because this is probably

[2:20:19] Trustee Stamford: his first time looking at this as well um what were your thoughts in general um don

[2:20:26] Trustee Stamford: sorry

[2:20:27] Voice 6: i was on i was on mute um thank you very much uh chairperson um you know i i think an

[2:20:35] Voice 6: awful lot of work has gone into into this and um you know i i think they've zeroed in on on sort of

[2:20:42] Voice 6: the sort of some of the key deliverables um you know certainly i i appreciate you know the

[2:20:49] Voice 6: direction that we're going with with respect to reconciliation and you know indigenous communities

[2:20:55] Voice 6: of course that's the area that um you know i have a lot of background in and certainly

[2:21:01] Voice 6: it's very very encouraging to see um you know the way that these policies are are being put together

[2:21:10] Voice 6: overall you know from what I've seen it looks very good and certainly you know these are these are

[2:21:17] Voice 6: you know living pieces here so you know obviously as time goes on they'll they'll they'll you know

[2:21:24] Voice 6: be modified and changed according to you know where where we're at as an organization.

[2:21:33] Trustee Stamford: Thanks thanks very much. Trustee Fenton you've got your hand up.

[2:21:38] Trustee Stamford: Yes,

[2:21:41] Trustee Fenton: just sort of off of what Trustee Park done with mid comments regarding the living document, because that's one thing I've learned as a member of the trust program committee is the challenges we've had with scope reflect the fact that it is, quote unquote, actually mandated that we revisit this on a regular basis.

[2:22:04] Trustee Fenton: and has not been done.

[2:22:07] Trustee Fenton: It's come close, but it has never actually been done.

[2:22:10] Trustee Fenton: So we've got a huge, massive amount of work

[2:22:12] Trustee Fenton: that needs to be amended.

[2:22:14] Trustee Fenton: And then climate change and reconciliation

[2:22:18] Trustee Fenton: piled on top of that, which was great,

[2:22:21] Trustee Fenton: and the timing was good.

[2:22:23] Trustee Fenton: But that's another parallel piece

[2:22:25] Trustee Fenton: that'll be coming out of Trust Council, I hope,

[2:22:27] Trustee Fenton: and that is that it'll be a living document.

[2:22:33] Trustee Fenton: there's going to be a revisit we're going to actually come up with a mechanism that's actually

[2:22:37] Trustee Fenton: going to sit make us sit down and have this conversation on a regular basis as opposed to

[2:22:44] Trustee Fenton: um you know every 10 10 or 20 years so thank you thank

[2:22:50] Trustee Stamford: you trustee fenton um i really unless there's

[2:22:54] Trustee Stamford: something pressing i i do have one little comment but i would like to move on the the other trustees

[2:23:00] Trustee Stamford: we have an opportunity to keep looking at this and I do hope that whenever you get a minute to

[2:23:08] Trustee Stamford: to keep looking back at this and see how you think that our response when it comes back to us

[2:23:16] Trustee Stamford: after first reading can be most clearly considered one of the things I'm going to

[2:23:22] Trustee Stamford: just on a little bit of a soapbox here is I would really like to see in general a recognition of

[2:23:29] Trustee Stamford: of the idea that this is islands and we still don't really have a definition that says

[2:23:36] Trustee Stamford: why is this special it's because they're islands and islands it's not just ecosystems on the

[2:23:42] Trustee Stamford: islands it's island biodiversity which makes these places that much more fragile that much

[2:23:50] Trustee Stamford: more special and i i would like to see that um defined and focused on a little bit more

[2:23:56] Trustee Stamford: because that really in the end is how we are perceiving the islands within the trust and I

[2:24:05] Trustee Stamford: don't see anywhere where it says island ecosystem or island biodiversity so those are the kinds of

[2:24:12] Trustee Stamford: things that I'm looking for in general but you know nothing specific in that so that's sort of

[2:24:18] Trustee Stamford: where I'm coming from. Are there any other brief comments and we will be sure to see this come

[2:24:25] Trustee Stamford: back to us um i see none and is that that's all the comments we need to make is that right manager

[2:24:34] Trustee Stamford: emmings that um this is a briefing we're not looking for any more direction is that right

[2:24:41] Manager Emmings: no this was really just a as delaney mentioned to get everybody's minds thinking about it yeah

[2:24:47] Trustee Stamford: so thank you so much and thanks to um the trust programs committee this is a phenomenal amount

[2:24:54] Trustee Stamford: of work and i know that it's been very difficult so and thank you to the staff for this thank you

[2:25:00] Trustee Stamford: okay okay thanks um so i'd like to move on to um even a bigger subject which is the ruby alton

[2:25:11] Trustee Stamford: house um the update on our latest um management of the ruby alton house so kate are you looking

[2:25:25] Trustee Stamford: at this one.

[2:25:27] Manager Emmings: I'm going to pass it over to Nuala.

[2:25:29] Trustee Stamford: Oh thanks Nuala.

[2:25:31] Voice 1: Yeah great thank you. There are

[2:25:33] Voice 1: a number of large expenditures that are coming up at the Ruby Alton House on Salt Spring Island.

[2:25:39] Voice 1: So it's just to make you aware we're not at the stage to make any decisions as we're in the

[2:25:45] Voice 1: process of collecting quotes and doing up some service contracts to evaluate our options. So as

[2:25:53] Voice 1: As listed, the big expenses in process are a structural foundation work, which is it requires a development permit.

[2:26:01] Voice 1: So we have a contract underway with a local firm who is going through the process as part of the development permit process.

[2:26:12] Voice 1: And then we'll design that with the design that we can move forward with and then bid out for the actual work.

[2:26:20] Voice 1: work. Second, there is a new roof is needed for two reasons. It's really reached the end

[2:26:29] Voice 1: of its life. It's not leaking or anything yet. But to do, we require a metal roof now

[2:26:38] Voice 1: for our rainwater catchment system, which it didn't need to be metal when we originally

[2:26:43] Voice 1: installed it. And now as we're looking onto our third large item is we need a new water

[2:26:50] Voice 1: water catchment system. Almost everything in it needs to be replaced other than some of the large

[2:26:55] Voice 1: cisterns that we can use. We have also, we have a service contract underway to more fully assess

[2:27:04] Voice 1: it but the water quality right now is very poor indeed and it's no longer usable. It's not

[2:27:11] Voice 1: potable water so we have to bring in bottled water right now into site. So unfortunately it looks like

[2:27:18] Voice 1: The roofing this season may already be gone, and the soonest we may be able to work on a roof is in September.

[2:27:29] Voice 1: I'm still in the process of getting some quotes and availability of people.

[2:27:35] Voice 1: And finally, the septic maintenance.

[2:27:41] Voice 1: So there's a very interesting vegetative tertiary filter septic system that's there, and it has maintenance visits every year.

[2:27:49] Voice 1: and there were some concerns about whether or not the tank is level at the moment.

[2:27:59] Voice 1: So they came last week, and I'm just awaiting their report

[2:28:01] Voice 1: for if there will be any additional work required for that.

[2:28:08] Voice 1: So all that to say that when we have all the quotes and funds in,

[2:28:14] Voice 1: we'll know all the options available.

[2:28:15] Voice 1: Right now, we are sitting with just over $100,000 in our fund that's accessible and could be used right away.

[2:28:25] Voice 1: There is also a large endowment fund, which isn't as accessible.

[2:28:30] Voice 1: We receive payments out of it twice a year.

[2:28:33] Voice 1: It's about $2,700 twice a year.

[2:28:37] Voice 1: And then I just listed some of the options that we have looked in the past for how we can use that.

[2:28:43] Voice 1: And of course, it's quite complicated and would require court applications and whatnot.

[2:28:48] Voice 1: So if all of these four large pieces come up to be more than $108,000 that we have on

[2:28:58] Voice 1: hand, just our ways to move forward with that and just to think of if it does end up being

[2:29:09] Voice 1: much larger than that 100 000 um what are our how we can go from there and um opening to any

[2:29:17] Voice 1: suggestions so um thank you that's all i have to say if there's any comments please let me know

[2:29:24] Trustee Stamford: thank you any questions of clarification um from anyone oh we're very accepting of this

[2:29:32] Trustee Stamford: Yes, and all I can think of is that the construction and just the costs will just keep going up,

[2:29:42] Trustee Stamford: especially this time where everything is so busy with further development.

[2:29:49] Trustee Stamford: Trustee Fenton, do you have a comment?

[2:29:52] Trustee Fenton: Just the notion that the roof, you know, don't let the building get wet or the costs will go up exponentially.

[2:30:00] Voice 1: Yes. Thankfully there's no, no leak just yet.

[2:30:03] Voice 1: Yeah.

[2:30:04] Trustee Stamford: Well, thank you for this.

[2:30:06] Trustee Stamford: And I guess we'll be seeing this again when we get some final quotes.

[2:30:12] Trustee Stamford: So I'd like to move on and our next briefing is the liaison meeting with the

[2:30:20] Trustee Stamford: executive committee. This happens annually.

[2:30:27] Trustee Stamford: Okay.

[2:30:28] Voice 8: Okay, and

[2:30:29] Trustee Stamford: who's taking this? I assume. I'm not going to assume Kate anymore.

[2:30:35] Manager Emmings: Thank you. Yes, this is coming back to you. We had this conversation at our last board meeting

[2:30:43] Manager Emmings: about what the board would like to include in an agenda with the executive committee.

[2:30:48] Manager Emmings: Based on the feedback you provided in our last meeting, I have crafted the business items for

[2:30:55] Manager Emmings: for the Executive and ITC Liaison Committee meeting.

[2:31:01] Manager Emmings: And just so that the board is aware,

[2:31:04] Manager Emmings: we have provided this same business meeting draft agenda

[2:31:09] Manager Emmings: to the executive committee and they meet tomorrow.

[2:31:12] Manager Emmings: So if we get any additions from them,

[2:31:15] Manager Emmings: we can add them in as well.

[2:31:18] Manager Emmings: But this is here for the board's consideration.

[2:31:20] Manager Emmings: Okay,

[2:31:23] Trustee Stamford: any questions or comments from trustees?

[2:31:30] Trustee Stamford: Trustee Fast.

[2:31:36] Manager Emmings: Go ahead.

[2:31:38] Manager Emmings: You're muted.

[2:31:39] Manager Emmings: Thank you.

[2:31:40] Trustee Stamford (probable): I'm just happy to see the concept of collaboration and exploring that reflected here, rather

[2:31:48] Trustee Stamford (probable): than just sort of updating each other and I think this gives us a purpose and it looks

[2:31:55] Trustee Stamford (probable): more um engaging as well so that's great um my my input has been captured thank you

[2:32:04] Trustee Stamford (probable): yeah

[2:32:06] Trustee Stamford: i i agree i like to see that i i'm not sure if we need three different questions or how we

[2:32:12] Trustee Stamford: would perceive that um that they could be concurrent um not necessarily specific questions

[2:32:19] Trustee Stamford: um um so yeah i just don't want empty dead spaces of air that is really awkward as i manage this

[2:32:29] Trustee Stamford: particular meeting any other comments because it does look good for me um it's nice to see

[2:32:38] Trustee Stamford: more specifics and um look forward to seeing the um slideshow i think they will be too um i don't

[2:32:49] Trustee Stamford: Let's see.

[2:32:52] Trustee Fenton: Go ahead, Trustee Fenton.

[2:32:55] Trustee Fenton: Just around the whole notion of sort of self-sustaining, you know, the Isles Trust sort of taking on more responsibilities and then the old ever-ending question.

[2:33:06] Trustee Fenton: So is that going to be sort of framed into that conversation around the last bullet, which is, I think, the donor engagement?

[2:33:16] Trustee Fenton: engagement it's or is there anywhere else i don't know um that always comes up on the outside from

[2:33:24] Trustee Fenton: the sense of the trust council but um so just a topic that i'm mindful of just wondering

[2:33:33] Trustee Fenton: where how that might fit so

[2:33:36] Manager Emmings: from the board conversation at the last meeting um the request

[2:33:41] Manager Emmings: was to have us highlight these activities more as a what we're working on kind of framing and so

[2:33:49] Manager Emmings: they were put into sort of into the overview that staff would give about the work that ITC is doing

[2:33:54] Manager Emmings: it isn't currently reflected oh yes it is actually it's currently reflected in the areas for

[2:34:00] Manager Emmings: collaboration under the fund development piece so this would be your opportunity to talk about

[2:34:07] Manager Emmings: about how the Islands Trust Conservancy

[2:34:09] Manager Emmings: and executive committee could work together

[2:34:11] Manager Emmings: to try and increase the ITC funds

[2:34:14] Manager Emmings: other than through tax funded requisitions.

[2:34:19] Trustee Fenton: And again, part of that collaborative conversation,

[2:34:22] Trustee Fenton: even if we don't have answers, et cetera,

[2:34:24] Trustee Fenton: is putting it on the table.

[2:34:28] Trustee Fenton: So that's good, thank you.

[2:34:32] Trustee Stamford: Thank you, any other comments

[2:34:34] Trustee Stamford: to help us work through this meeting in July?

[2:34:40] Trustee Stamford: Seeing none. So if something comes up between now and July, we'll see the agenda, but any ideas would be appreciated. Just to keep the conversation moving and keep it focused. This looks a lot more detailed. Go ahead, Trustee Fast.

[2:34:57] Trustee Stamford (probable): just that the um the the roundtable questions there at the top about oops i've

[2:35:03] Trustee Stamford (probable): lost my place

[2:35:04] Trustee Stamford (probable): now sorry about the um when to talk about collaboration i think it might be better

[2:35:10] Trustee Stamford (probable): after we've talked about or done the slideshow and uh and and the yeah

[2:35:17] Trustee Stamford (probable): you see updates yeah

[2:35:19] Trustee Stamford (probable): might be yeah yeah

[2:35:22] Trustee Stamford: it might more be more productive then wouldn't it yeah

[2:35:25] Trustee Stamford (probable): i think

[2:35:26] Trustee Stamford (probable): people would have more of a context in which to talk about it yeah

[2:35:32] Manager Emmings: good point okay so i will take

[2:35:36] Manager Emmings: it to move the round table below item three is that correct yes please yes

[2:35:41] Trustee Stamford: any other comments

[2:35:48] Manager Emmings: um can i just yeah go

[2:35:51] Manager Emmings: ahead um so trustee fast mentioned or i'm not sure that it was trustee

[2:35:55] Manager Emmings: fast but it was mentioned that the having three questions below item one might be confusing did

[2:36:01] Manager Emmings: you want me to take those out or do you want me to leave those in no

[2:36:05] Trustee Stamford: i like them i think it i think

[2:36:07] Trustee Stamford: bringing them below um gives them more specific ways to speak about them i just didn't want to

[2:36:13] Trustee Stamford: go around again asking they're quite similar questions in a way so i think it's good but

[2:36:20] Trustee Stamford: but we just sort of need to approach one of them at a time, you know,

[2:36:23] Trustee Stamford: so they don't all have to be answered. Okay.

[2:36:31] Trustee Stamford: So if there's no further questions about this,

[2:36:33] Trustee Stamford: we'll look forward to that meeting in July and we can move along.

[2:36:42] Trustee Stamford: The Gabriola land owner contract.

[2:36:47] Trustee Stamford: And that's on page 134.

[2:36:54] Trustee Stamford: And who is taking this one?

[2:36:57] Voice 8: i'll be taking

[2:36:58] Trustee Stamford: this one trustee oh thanks jemma hi

[2:37:01] Voice 8: um so this briefing is to inform the board of

[2:37:06] Voice 8: a landowner contact partnership that itc has developed with the gabriola land and trails trust

[2:37:12] Voice 8: i'll call them galt for short uh which is the in the process of being formalized through a two-year

[2:37:18] Voice 8: partnership agreement and a 2021 service contract uh the catalyst for this partnership was the

[2:37:25] Voice 8: development of the galt nature stewards program which launched just last month earlier this spring

[2:37:32] Voice 8: galt approached itc with details of their ambitious new project and a request for financial

[2:37:38] Voice 8: and in-kind support the nature stewards program has an 18-month goal to engage 100 private property

[2:37:46] Voice 8: owners as participants so the program provides an excellent opportunity for itc to leverage its

[2:37:52] Voice 8: outreach efforts in one of our high priority areas towards raising awareness of NAPTEP and achieving

[2:37:59] Voice 8: stewardship education goals that are set out in our five-year plan and also in our Species at

[2:38:05] Voice 8: Risk Project Charter. This partnership with GALT will also further Objective 4.2 of the Regional

[2:38:13] Voice 8: Conservation Plan, which is to share funding and learning opportunities with partners

[2:38:17] Voice 8: partners, working on nature conservation in the Islands Trust area.

[2:38:22] Voice 8: Just some of the highlights for the planned partnership activities include a direct mail

[2:38:29] Voice 8: outreach to priority property owners, on-site consultations with landholders interested

[2:38:35] Voice 8: in participating in NAPTEP, NAPTEP workshops, and webinars on topics like species and ecosystems

[2:38:42] Voice 8: at risk and coastal Douglas fir forests.

[2:38:45] Voice 8: And through these combined efforts, GALT and ITC hope to raise awareness of species and ecosystems at risk, increase the number of private landholders participating in voluntary land conservation, and expand the area of private land conserved on Gabriola through formal conservation agreements.

[2:39:04] Voice 8: I've attached a Nature Stewards brochure to give the board a better sense of that program. And in addition, I'm happy to answer any questions you have about this partnership.

[2:39:18] Trustee Stamford: Trustee Fast, do you have a question?

[2:39:21] Trustee Stamford: Sorry.

[2:39:21] Trustee Stamford: No, that's okay.

[2:39:23] Trustee Stamford: It does.

[2:39:24] Trustee Stamford: It's very exciting.

[2:39:26] Trustee Stamford: I'm hoping to see that we can do this on other islands.

[2:39:30] Trustee Stamford: The brochure I'd love to be able to send to the local Gambier Conservancy,

[2:39:38] Trustee Stamford: as I'm sure that's something they've been looking at too.

[2:39:41] Trustee Stamford: Any other comments or questions?

[2:39:45] Trustee Stamford: Here, I can't see everybody.

[2:39:46] Trustee Stamford: everybody uh trustee adams yeah

[2:39:49] Voice 10: thank you for this i um i really like this brochure too i just

[2:39:53] Voice 10: had one quick little comment when i was looking at this it reminded me some of it reminded me of the

[2:40:00] Voice 10: document a place in the islands yeah and i just thought if there's an opportunity at some point to

[2:40:08] Voice 10: link to that i noticed they have a list of um other resources i know this is their document

[2:40:14] Voice 10: but anyway just a thought that if that could be somehow tied in it seemed relevant and might be

[2:40:20] Voice 10: useful thank

[2:40:22] Voice 8: you i'll pass that along to galt

[2:40:24] Voice 10: thank you

[2:40:29] Trustee Stamford: um well i look forward to see how this

[2:40:33] Trustee Stamford: partnership continues and um if there's no further questions um no this is really good okay uh do we

[2:40:43] Trustee Stamford: have I'm just making sure we still have trustee Clark

[2:40:46] Voice 5: I

[2:40:48] Trustee Stamford: oh yeah there you are sorry um okay good

[2:40:52] Trustee Stamford: so let's move on to our final um briefing for for items for discussion and that is the Sydney

[2:41:04] Trustee Stamford: Island ecological restoration plan uh you'll notice you may have seen um there has been quite

[2:41:10] Trustee Stamford: quite a lot of press on this. So now we can discuss it in a public meeting. And who is

[2:41:18] Trustee Stamford: taking this one? Kate, I can take this unless you want to. I

[2:41:24] Manager Emmings: may frame it, Gemma, and just ask

[2:41:26] Manager Emmings: for you to add detail, if that makes sense. Sounds good.

[2:41:30] Manager Emmings: Yes, Gemma Green, our Covenant

[2:41:33] Manager Emmings: and Outreach Specialist, did draft this briefing. The only reason I wanted to frame it is that

[2:41:39] Manager Emmings: But I wanted to be able to say that both Gemma and I have been participating in this project.

[2:41:44] Manager Emmings: I'm on the steering committee, but Gemma has been working in a very detailed way with the vegetation restoration group.

[2:41:51] Manager Emmings: So the way the plan that's going forward is being divided, there's a deer eradication component, and then there's a vegetation restoration component.

[2:42:01] Manager Emmings: And so we've had a lot of input into the vegetation component, but then have had input into both of the plans through the steering committee.

[2:42:10] Manager Emmings: It has been a very highlighted project recently because we, as part of the steering committee, have just been in touch with media outlets to let them know about the project so that they understand why we're taking this fairly significant step of eradicating a deer project.

[2:42:31] Manager Emmings: population. It was a very considered step that was undertaken based on the ecological needs of

[2:42:40] Manager Emmings: the area and it was done in consultation with a wide number of groups and agencies as well as

[2:42:45] Manager Emmings: with First Nations who considered it very carefully. Sydney Island does have a fairly

[2:42:54] Manager Emmings: large component at the north end that is Gulf Islands National Park but the remainder of the

[2:42:58] Manager Emmings: the land is held as a fee simple strata and Island Stress Conservancy has a series of

[2:43:06] Manager Emmings: conservation covenants that we manage on the area and then maybe I'll just turn it over to

[2:43:12] Manager Emmings: Gemma and perhaps you'd like to finish the briefing Gemma oh now you're muted

[2:43:21] Manager Emmings: perpetual zoom comment yeah

[2:43:24] Voice 8: thanks Kate I'll just bring it back to the matter at hand which is

[2:43:30] Voice 8: is the final plan document that we have here.

[2:43:34] Voice 8: It represents one of the last opportunities

[2:43:36] Voice 8: for the ITC board to review and reflect

[2:43:39] Voice 8: on the proposed fallow deer eradication

[2:43:42] Voice 8: and forest restoration work.

[2:43:45] Voice 8: And so ITC staff will be noting any of your comments

[2:43:50] Voice 8: and submitting it to Parks Canada

[2:43:52] Voice 8: by their deadline of June 1st,

[2:43:54] Voice 8: so that those comments can be incorporated

[2:43:56] Voice 8: into the final version.

[2:43:58] Voice 8: that'll be turned around with any changes from the community and other organizations

[2:44:04] Voice 8: partnering on this project for consideration and decision at the July board meeting.

[2:44:12] Voice 8: And that's pretty much all I have to add.

[2:44:14] Trustee Stamford: Thank you. Trustees, do you have any

[2:44:19] Trustee Stamford: comments you've read through the pamphlets? I'm not sure if we've had any feedback from specific

[2:44:29] Trustee Stamford: uh constituents on the islands about this proposal um directed towards the conservancy

[2:44:37] Manager Emmings: we have not and in fact most of the media coverage has really focused on parks canada

[2:44:43] Manager Emmings: the first nations involved and then also the private landowners on the island so

[2:44:47] Manager Emmings: we have not really been part of the i guess the attention part of the project um

[2:44:55] Manager Emmings: Yeah, we know that there are concerned people out there, but we have not had, as I understand it, Gemma, any direct contact at this stage.

[2:45:05] Manager Emmings: No.

[2:45:07] Trustee Stamford: Trustee Fenton.

[2:45:10] Trustee Fenton: Yeah, thank you for this work.

[2:45:13] Trustee Fenton: I just want to comment on the fact that I think it's amazing, you know, how these things have come about over time, but this fits so well and dovetails into sort of First Nations reconciliation, climate change, and sort of this cross pollination.

[2:45:34] Trustee Fenton: To see this team, this thing come together over time is just amazing to me how the document is informed differently than past work because of the level of contribution from so many different agencies.

[2:45:53] Trustee Fenton: I mean, right from the government agencies, but also just from the local First Nations and whole wide breadth First Nations involvement.

[2:46:01] Trustee Fenton: So it's just nice to see this, and it's evolved through this transition period, sort of in spite of us, but it's a great example of what can be done on a regular basis, working collaboratively with multiple levels of government, sort of up and down, but also across silos with expertise and agencies.

[2:46:23] Trustee Fenton: So, yeah, it's a great, I'm just very happy to see all of this come together over this very thorny topic, but a challenging situation that's trying to be dealt with in a very sort of contemporary and intelligent and common sense approach.

[2:46:44] Trustee Fenton: Thank you for your work.

[2:46:46] Trustee Fenton: Thank you.

[2:46:47] Trustee Stamford (probable): Trustee Fast.

[2:46:48] Trustee Stamford (probable): um just also expressing uh support for this uh approach and all the work that's been done so far

[2:46:55] Trustee Stamford (probable): i was particularly struck with the um fact that black-tailed deer are proposed as i understand i

[2:47:03] Trustee Stamford (probable): guess this is the question um as i read the documents skim them i should say uh i gather

[2:47:10] Trustee Stamford (probable): that black-tailed deer are expected to be temporarily displaced as well and then return

[2:47:16] Trustee Stamford (probable): turn uh probably through a natural um process over time is that correct

[2:47:22] Manager Emmings: that's correct yeah

[2:47:24] Manager Emmings: i

[2:47:25] Trustee Stamford (probable): thought that was a really good idea um to have it said and uh rationale out there in front of

[2:47:33] Trustee Stamford (probable): everybody to begin with because i note that uh there needs to be an ongoing management strategy

[2:47:39] Trustee Stamford (probable): for black-tailed deer anyway developed and this gives uh time for the the the rare vegetation

[2:47:47] Trustee Stamford (probable): to come back and uh and the ecosystems to recover and um uh which to me is the point of the

[2:47:55] Trustee Stamford (probable): eradication in the first place and um i uh so i'm really glad to see the the strength of the

[2:48:02] Trustee Stamford (probable): vegetation uh restoration piece in there uh as the as the rationale and um uh and i like the

[2:48:13] Trustee Stamford (probable): if well anyway i like the idea of uh letting the black-tailed deer come back uh naturally over time

[2:48:21] Trustee Stamford (probable): and i wanted to ask a question about the water sources the ponds and the um the the apparently

[2:48:31] Trustee Stamford (probable): this is why there's the deer were suddenly able to survive there or have I got the wrong island

[2:48:39] Voice 5: hmm I don't

[2:48:40] Voice 5: know never mind

[2:48:41] Trustee Stamford (probable): I this I can talk about this another time it doesn't have to be now

[2:48:44] Trustee Stamford (probable): um just just that I'm in um support of what I've read so far and uh I like the emphasis on the

[2:48:52] Trustee Stamford (probable): uh uh animal welfare and the numbers of deer uh that could be killed under the different

[2:49:02] Trustee Stamford (probable): alternative ways forward i think that helps to make it all clear to people

[2:49:06] Trustee Stamford (probable): and um uh if needed i would propose to use some photographs of uh small wildflowers that are

[2:49:14] Trustee Stamford (probable): of disappearing that kind of thing uh as uh charismatic mini flora to contrast with the

[2:49:26] Trustee Stamford (probable): charismatic megafauna thank you thank

[2:49:30] Trustee Stamford: you trustee fast i um it's really good to see the amount of

[2:49:35] Trustee Stamford: information that's being presented to everyone to the public to the to the local residents um i did

[2:49:45] Trustee Stamford: have policies on deer eradication primarily they're against it but if you look at the detail

[2:49:52] Trustee Stamford: it's urban deer um and i'm glad to see that part of the plan is including the spca in this plan

[2:50:01] Trustee Stamford: and that there will be somebody there monitoring um to make sure that all effort is made to reduce

[2:50:08] Trustee Stamford: the stress on the animals. So yeah, it's an interesting piece of work. I hope we can move

[2:50:17] Trustee Stamford: forward. So thank you for this. How are people feeling? We're five to one. I've probably maybe

[2:50:27] Trustee Stamford: got another 10 minutes on this public part of the meeting. Do people feel like they need to

[2:50:33] Trustee Stamford: to have a break now, or can we push on?

[2:50:36] Trustee Stamford: I'm happy either way.

[2:50:41] Trustee Stamford: So seeing nothing in particular, I'm not seeing Dawn.

[2:50:47] Trustee Stamford: So can we move on and just try and complete

[2:50:50] Trustee Stamford: this public information part?

[2:50:53] Trustee Stamford: So I'm looking at, we have no correspondence at 5.4 updates.

[2:50:58] Trustee Stamford: So let's look at our executive committee update.

[2:51:01] Trustee Stamford: date uh trustee fast you have anything to add to this briefly sure

[2:51:06] Trustee Stamford (probable): i'll just uh whip through it

[2:51:07] Trustee Stamford (probable): here we've heard about the policy statement um we've got a executive committee meeting um tomorrow

[2:51:12] Trustee Stamford (probable): for anybody who wants to see the agenda is online uh the whole package um we're looking towards the

[2:51:18] Trustee Stamford (probable): june trust council meeting uh so that's what we're coming into the detailed scheduling of during the

[2:51:26] Trustee Stamford (probable): the executive committee um there's a management and governance review underway i don't know if

[2:51:32] Trustee Stamford (probable): this um uh group has heard much about it but the consultants have been selected uh and uh work has

[2:51:40] Trustee Stamford (probable): um begun on that and uh uh it'll be interesting to see uh what they come up with they're not

[2:51:50] Trustee Stamford (probable): not um reviewing or uh coming up with any recommendations about the islands trust

[2:51:56] Trustee Stamford (probable): conservancy it's all uh trust council focused uh and well sorry it's all islands trust focused

[2:52:04] Trustee Stamford (probable): uh without the islands trust conservancy or bowen island municipality management and governance

[2:52:11] Trustee Stamford (probable): and uh we'll see what they come up with um there's a freshwater strategy i attended a meeting about

[2:52:18] Trustee Stamford (probable): out trustee stamford's on that round table she can fill you in if you need to know more but this is a

[2:52:23] Trustee Stamford (probable): region-wide um mapping and uh strategy building um i was at the uh lower mainland uh local

[2:52:31] Trustee Stamford (probable): government association where i uh showed you some of this before and um very interesting that the

[2:52:39] Trustee Stamford (probable): um lower mainland local government is doing a lot of they also can't define housing affordability

[2:52:45] Trustee Stamford (probable): i thought you might be interested in that but um they're working towards protecting uh they're

[2:52:53] Trustee Stamford (probable): also doing a 2050 plan uh building their regional growth strategy which is similar to our um trust

[2:53:01] Trustee Stamford (probable): policy uh statement and trust and um their aspirational target draft is 50 protect 50

[2:53:11] Trustee Stamford (probable): percent of the regional land base for nature and uh increased tree canopy cover within the urban

[2:53:16] Trustee Stamford (probable): containment boundary to 40 percent so um that uh had no comment from the over 100 elected

[2:53:24] Trustee Stamford (probable): representatives that were there and uh i showed you the photo of harold steves is one of them

[2:53:30] Trustee Stamford (probable): who is one of the people behind bringing in the islands trust back in the day um and uh i've got

[2:53:36] Trustee Stamford (probable): but Association of Vancouver Island

[2:53:39] Trustee Stamford (probable): and Coastal Communities meet Friday virtually.

[2:53:42] Trustee Stamford (probable): And that's my report to keep it brief.

[2:53:45] Trustee Stamford (probable): If anybody's got any questions.

[2:53:48] Trustee Stamford: Any questions of our executive committee member?

[2:53:53] Trustee Stamford: Seeing none, thank you for that.

[2:53:56] Trustee Stamford: And now we're at public acquisitions report

[2:54:00] Trustee Stamford: and that is on page 234.

[2:54:05] Trustee Stamford: Any questions of staff?

[2:54:09] Trustee Stamford: trustee fast you have your hand up right is there anything you want to highlight

[2:54:17] Trustee Stamford: my jammies this

[2:54:19] Manager Emmings: is really just the crystal mountain update so you received earlier in

[2:54:22] Manager Emmings: your package um and nothing further to update and

[2:54:27] Trustee Stamford: then up tip covenants um no

[2:54:32] Manager Emmings: i don't think

[2:54:33] Manager Emmings: i have any updates both are moving

[2:54:34] Manager Emmings: along and the the steps that we've taken since the last meeting

[2:54:38] Manager Emmings: are noted here okay

[2:54:41] Trustee Stamford: and see no questions and then we have the public covenants

[2:54:52] Manager Emmings: only to say that we have registered the earl batista covenant and that has gone through on

[2:54:58] Manager Emmings: the land title and nothing else to add unless there are questions in the interest of time

[2:55:04] Manager Emmings: I

[2:55:06] Trustee Stamford: don't see any questions. So let's move on. We've got our budget report. Nice new budget.

[2:55:15] Manager Emmings: Yeah, I mean, what I will say to this is I'm going to caveat that we haven't had

[2:55:20] Manager Emmings: the transition between last fiscal year and this fiscal year hasn't happened yet. So

[2:55:25] Manager Emmings: these numbers are roughly taken from our budget submission and might change slightly.

[2:55:31] Manager Emmings: slightly. What you will notice is that we've seen some pretty significant bumps to things like

[2:55:37] Manager Emmings: communications and property management in particular, and some to our conservation and

[2:55:42] Manager Emmings: land securement. Those are related to income from the Species at Risk Grant. And that's why

[2:55:46] Manager Emmings: that is so much larger than the amount presented for tax requisition amounts. And we've already

[2:55:52] Manager Emmings: started spending a chunk of those. So we are, you know, at least 30% of the way through our

[2:56:01] Manager Emmings: property management budget and we are looking at being fairly well subscribed to that this year

[2:56:05] Manager Emmings: based on our projections going forward um you'll also notice that we have captured some of the

[2:56:13] Manager Emmings: expenses for the ruby alton house that we talked about earlier in the um the committed funds for

[2:56:18] Manager Emmings: that um and our opportunity fund grants are sitting in the opportunity fund so we are actually

[2:56:24] Manager Emmings: uh yeah well under probably around eight thousand dollars for remaining in that fund so staff are

[2:56:30] Manager Emmings: working hard to try and figure out ways to bump that up.

[2:56:34] Trustee Stamford: Okay, thank you. Any questions of staff?

[2:56:39] Trustee Stamford: Let's go back. I'm not seeing any. Okay, thank you. So we're at the public comments and delegations

[2:56:49] Trustee Stamford: portion. Do we have any members of the public?

[2:56:54] Trustee Stamford (probable): I don't think so.

[2:56:57] Trustee Stamford: I'm seeing none that I can see.

[2:57:00] Trustee Stamford: i'm not sure if they're where there would be any others so um so seeing none i'd like to there is

[2:57:06] Trustee Stamford: no new business and then finally at number eight our next meeting is scheduled scheduled for

[2:57:15] Trustee Stamford: tuesday july 13th and that also includes the executive committee joint meeting um so if

[2:57:23] Trustee Stamford: there's no nothing more to add to this portion of the meeting i'd like to we can close the meeting

[2:57:30] Trustee Stamford: now and then go for a break um the

[2:57:32] Manager Emmings: other way around prior to closing we make the resolution

[2:57:37] Manager Emmings: to go in camera yes okay so that's how we do it

[2:57:41] Trustee Stamford: i think i've pulled up

[2:57:42] Manager Emmings: on this um

[2:57:43] Trustee Stamford: so could i get

[2:57:45] Trustee Stamford: someone to volunteer to read that out other than trustee fast because she had to do all that other

[2:57:51] Trustee Stamford: other stuff um

[2:57:55] Voice 10: i can read it if you're great

[2:57:57] Trustee Stamford: thank you trustee

[2:57:58] Voice 10: adams i move that the island's

[2:58:01] Voice 10: trust conservancy board closed the meeting to the public in accordance with the community charter

[2:58:04] Voice 10: part 4 division 3 section 91a personal information about an identifiable individual who holds or is

[2:58:13] Voice 10: being considered for a position as an officer employee or agent of the island's trust conservancy

[2:58:19] Voice 10: or another position appointed by the Islands Trust Conservancy

[2:58:23] Voice 10: and E, the acquisition, disposition

[2:58:25] Voice 10: or appropriation of land or improvements

[2:58:28] Voice 10: if the board considers that disclosure

[2:58:30] Voice 10: could reasonably be expected to harm the interests

[2:58:33] Voice 10: of the Islands Trust Conservancy Board

[2:58:35] Voice 10: and that staff be invited to remain in the meeting.

[2:58:39] Voice 10: Seconder, Trustee Fast, all those in favor?

[2:58:43] Trustee Stamford: Aye.

[2:58:45] Trustee Stamford: That passes unanimously.

[2:58:48] Trustee Stamford: Thank you.

[2:58:49] Trustee Stamford: you and somehow we managed to catch up 20 minutes of time hopefully i didn't rough people too much

[2:58:55] Trustee Stamford: so um now our meeting is

Islands Trust Conservancy Regular Meeting  DRAFT Page 1 
May 25, 2021  
Islands Trust Conservancy 
Minutes of the Regular Meeting 
  
Date: 
Time: 
Location: 
Tuesday, May 25, 2021 
10:00 am 
Electronic Zoom Meeting 
 
Board Members Present Kate-Louise Stamford, Chair  
 Sue Ellen Fast, Vice Chair  
 Donald Clarke  
 Doug Fenton  
 Linda Adams  
   
Staff Present Kate Emmings, Islands Trust Conservancy Manager (left the meeting at 11:39 am 
and returned at 11:59 am) 
 
 Clare Frater, Director, Trust Area Services (joined the meeting at 10:30 am)  
 Carla Funk, Acting Fundraising Specialist  
 Corlynn Strachan, Administrative Assistant/Recorder  
 Devin Hentschel, Co-op Student and Conservancy Technician  
 Dilani Hippola, Senior Policy Advisor (left the meeting at 12:15 pm)  
 Jemma Green, Covenant Management and Outreach Specialist  
 Kathryn Martell, Ecosystem Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:05 am and acknowledged that the meeting was 
gathering virtually from locations across the treaty and unseeded territories the Coast Salish 
peoples. 
1.1 Fund Development Training 
The acting Islands Trust Conservancy Fundraising Specialist provided a presentation to 
Board members touching on the culture of philanthropy, roles, why people give, story-
telling, inspiring and influencing others, and developing a personal elevator pitch. 
2. APPROVAL OF AGENDA 
By general consent, the Islands Trust Conservancy Board approved the agenda as presented. 
3. RISE AND REPORT 
The Islands Trust Conservancy Board reported on the following items: 
 The Islands Trust Conservancy approved a Morrison-Waxler Biodiversity Protection 
Legacy Fund Grant of $5,500 to pay for survey and baseline report costs for a NAPTEP 
covenant on lands owned by Lisa Baile and Peter Paré, of North Pender Island. 

 
Islands Trust Conservancy Regular Meeting  DRAFT Page 2 
May 25, 2021  
 The Islands Trust Conservancy approved an Opportunity Fund Grant of $4,000 to be 
awarded to the Denman Conservancy Association. 
 The Islands Trust Conservancy approved an Opportunity Fund Grant of $2,500 to be 
awarded to the Salt Spring Island Water Preservation Society. 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of the March 30, 2021 Meeting Minutes 
By general consent, the Islands Trust Conservancy meeting minutes of March 
30, 2021 were adopted. 
4.2 Follow-up Action List 
The Islands Trust Conservancy Board accepted the document for information. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Islands Trust Conservancy Annual Report 2020-21 Draft - Request for Decision 
Board members discussed edits to the resolution and suggested using the report 
for financial advisors and donors. 
The Islands Trust Conservancy Manager advised the audience is the Minister of 
Municipal Affairs and staff are simultaneously working on a communications 
report for donors. 
ITC-2021-018 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approves the attached text for 
inclusion in the 2020/2021 Annual Report for approval by Trust Council and 
submission to the Minister of Municipal Affairs, with the following 
amendments: 
 Within the Chair letter, possible removal of quotation marks and 
prioritization of 30
th
 Anniversary; 
 Notation within comments about SAR Grant that ITC was well poised for 
acceptance of funds with respect to existing programs; 
 Notation within section about financial statements that ITC manages 
lands valued at $X,XXX,XXX, with a budget of $XXX,XXX; 
 Note within section about land management that as ITC conservation 
lands grow, budgets for management are also required; 
 Change to concluding statement as provided by Chair Stamford; and, 
 Change to language about “public facing” to “community focussed.” 
 CARRIED 

 
Islands Trust Conservancy Regular Meeting  DRAFT Page 3 
May 25, 2021  
5.1.2 Crystal Mountain Nature Reserve Proposal, Galiano - Request for Decision 
The Islands Trust Conservancy Manager advised a conflict of interest for this 
item and excused herself from the meeting. 
The Islands Trust Conservancy Ecosystem Protection Specialist reviewed the 
background and recent changes to the proposal, highlighting this is the latest 
version of the proposal, revised to meet the conditions the Islands Trust 
Conservancy Board has presented to Crystal Mountain Society. 
Board members discussed the location of the pagoda and suggested changing 
the wording regarding trails, page 38, from “public safety and ecological impact” 
to “ecological impact and public safety”. 
ITC-2021-019 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board accept the updated approximate lot 
configuration proposed by the Crystal Mountain Society, subject to staff 
assessment that adjusted lot boundaries meet ITC conservation goals and 
policies, based upon a site visit and review of any necessary additional 
ecological information from the applicant. 
CARRIED 
ITC-2021-020 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board accept the Crystal Mountain Society 
proposal to register a Statutory Right of Way across Lot A on the upper ridge, in 
favour of Islands Trust Conservancy, to provide legal access to the eastern part 
of Lot A via the legal easement across neighbouring Lots B and C. 
CARRIED 
ITC-2021-021 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board express support for the Crystal 
Mountain Society proposal to alter the lot boundaries of Lot 9 and Lot 10, prior 
to land transfer to Islands Trust Conservancy, to remove the pagoda from the 
proposed nature reserve, subject to staff assessment that adjusted lot 
boundaries meet ITC conservation goals and policies, based upon a site visit and 
review of any necessary additional ecological information from the applicant. 
CARRIED 
ITC-2021-022 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board request that the Crystal Mountain 
Society update the Ecological Inventory report and other relevant documents to 
reflect the proposed boundary changes, prior to transfer of the land. 
CARRIED 
ITC-2021-023 
It was MOVED and SECONDED, 

 
Islands Trust Conservancy Regular Meeting  DRAFT Page 4 
May 25, 2021  
that the Islands Trust Conservancy Board accept the Crystal Mountain Society 
proposal to register a Statutory Right of Way for emergency access on Lot A in 
favour of the Capital Regional District prior to subdivision, subject to Crystal 
Mountain Society’s working with ITC staff to develop an appropriate agreement. 
CARRIED 
ITC-2021-024 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board Chair write a letter to Crystal 
Mountain Society, indicating that any decisions about trail location and use 
would be determined through a management planning process. 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 Islands Trust Policy Statement Amendment Project - Briefing 
The Islands Trust Senior Policy Advisor provided a presentation regarding the 
Islands Trust Policy Statement Amendment Project.  
Board members discussed and commented on the following: 
 What stage would the Islands Trust Conservancy Board provide written 
feedback? After 1
st
 reading. 
 Why is there not more explicit mention of the Islands Trust Conservancy and 
the Regional Conservation Plan throughout the document?  This document 
outlines Trust Council’s action and ITC has not been identified as a separate 
entity. 
 This is a living document. 
 Suggested focus on “island” or island ecosystem, island biodiversity. 
5.2.2 Ruby Alton House, Salt Spring Island, Update – Briefing 
The Islands Trust Conservancy Property Management Specialist briefed Board 
members on anticipated upcoming expenditures required for maintenance of 
the Ruby Alton house.  
5.2.3 Executive Committee - Islands Trust Conservancy Board Liaison Meeting Agenda 
- Briefing 
The Islands Trust Conservancy Manager provided a draft agenda to Board 
members for review and input. This draft agenda was provided to Executive 
Committee for comment at its May 26
th
 meeting. 
Board members requested the round table discussion be moved to after item 
three. 
5.2.4 Gabriola Landowner Contact – Briefing 

 
Islands Trust Conservancy Regular Meeting  DRAFT Page 5 
May 25, 2021  
The Islands Trust Conservancy Covenant Management and Outreach Specialist 
briefed Board members on landowner contact partnership with Gabriola Land 
and Trails Trust, which will be formalized through a service contract for 2021/22 
and a partnership agreement for 2021-2023. 
Board members commented the brochure looks good and suggested linking “A 
Place in the Islands” document to information provided. 
5.2.5 Sidney Island Ecological Restoration Plan – Briefing 
The Islands Trust Conservancy Manager and Covenant and Outreach Specialist 
briefed the Board on the Sidney Island Ecological Restoration Plan.  
Board members noted that the plan is compatible with its actions around First 
Nations reconciliation and climate change, that it is an informed document due 
to level of contributions from partners, and that the Board likes the emphasis on 
as restoration of ecosystems and animal welfare. 
 
Staff will return to the Board for approval of the final plan at the July 13
th
 
meeting. 
5.3 Correspondence  
There was no correspondence. 
5.4 Updates for Information 
5.4.1 Executive Committee Updates (verbal) 
Trustee Fast reported on the following: 
 Executive Committee meets May 26
th
, the agenda is online, and is focussed 
on the June Trust Council meeting. 
 There is a management and governance review of Islands Trust underway 
that does not include Islands Trust Conservancy or Bowen Island 
Municipality. Consultants have been hired. 
 Freshwater strategy is underway – region wide mapping and strategy 
building. 
 Association of Vancouver Island and Coastal Communities and Meets Friday. 
5.4.2 Public Acquisitions Report 
The Islands Trust Conservancy Board reviewed the Public Acquisitions Report for 
information. 
5.4.3 Public Covenants Report 
The Islands Trust Conservancy Board reviewed the Public Covenants Report for 
information. Erle Batista Covenant has been registered. 

 
Islands Trust Conservancy Regular Meeting  DRAFT Page 6 
May 25, 2021  
5.4.4 Budget Report 
The Islands Trust Conservancy Board accepted the Budget Report for 
information. The Islands Trust Conservancy Manager advised the transition 
between fiscal years has not happened yet and amounts are subject to change. 
6. PUBLIC COMMENTS AND DELGATIONS 
There were no public comments or delegations. 
7. NEW BUSINESS 
There was no new business. 
8. NEXT MEETING 
The next meeting is scheduled for Tuesday, Jul 13, 2021 at 10:00 am. 
9. CLOSED MEETING 
9.1 Motion to Close the Meeting 
ITC-2021-025 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (a) personal information about an identifiable individual 
who holds or is being considered for a position as an officer, employee or agent of the 
Islands Trust Conservancy or another position appointed by the Islands Trust 
Conservancy; and (e) the acquisition, disposition or expropriation of land or 
improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; and that staff be invited to 
remain in the meeting. 
CARRIED 
The Islands Trust Conservancy Board convened the closed portion of the meeting at 1:40 
p.m. Rise and Report from the in camera session will occur during the next regular board 
meeting on July 13, 2021. 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 1:00 pm. 
 
_________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 

 
Islands Trust Conservancy Regular Meeting  DRAFT Page 7 
May 25, 2021  
 
 
_________________________ 
Corlynn Strachan, Recorder