Islands Trust Council regular meeting, June 21, 2021

[0:00:02] Voice 2: All right, and I'm just enabling live stream, and it should be broadcasting now.

[0:00:13] Trustee Rogers: Yeah, we only have one attendee so far, so I'll just wait for him out before we start.

[0:00:21] Trustee Rogers: Now we have five.

[0:00:22] Voice 11: Yes.

[0:00:59] Trustee Rogers: Okay, people are still coming in.

[0:01:06] Trustee Rogers: Thank you, Maple.

[0:01:12] Trustee Rogers: Okay, so welcome.

[0:01:14] Trustee Rogers: I'm going to start.

[0:01:15] Trustee Rogers: We now have nine attendees, and, of course, there may be people watching us on the live broadcast.

[0:01:20] Trustee Rogers: uh so there may be many more than that as well as the recording my name is dan rogers i'm the

[0:01:26] Trustee Rogers: chair of the main island local trust committee uh welcome to our regular meeting of june the 21st

[0:01:32] Trustee Rogers: i'll do introductions in a moment um and uh explain how the system the the day is going to go

[0:01:40] Trustee Rogers: uh i want to uh start today of course by acknowledging um the privilege and and um

[0:01:48] Trustee Rogers: great good fortune that we have to live in the area of the traditional area of the Coast Salish

[0:01:54] Trustee Rogers: peoples, and in particular on Maine Island and the Sarasota peoples, First Nation, I'm sorry.

[0:01:59] Trustee Rogers: And today is particularly poignant for a number of reasons. I believe this is the first time

[0:02:08] Trustee Rogers: uh that we've um met since the uh uh the uh announcement of the discovery in uh Kamloops

[0:02:18] Trustee Rogers: and uh that's been a real point an inflection point for a lot of people to really have a deep

[0:02:23] Trustee Rogers: thought about um about the history the country and the and the um the the horror of the residential

[0:02:32] Trustee Rogers: schools, and that is true for all of us as well. As settlers in this area, it's important for us to

[0:02:39] Trustee Rogers: keep in mind that history and determine what it is that for ourselves, what it means

[0:02:45] Trustee Rogers: in how we can be allies and friends and be of assistance as we go forward in our

[0:02:53] Trustee Rogers: commitment to reconciliation. I want to just read a statement that was put out by the

[0:03:00] Trustee Rogers: the Alex Trust this morning,

[0:03:01] Trustee Rogers: because today is actually National Indigenous People's Day.

[0:03:05] Trustee Rogers: It's been interesting.

[0:03:06] Trustee Rogers: I saw a statement online from the chief, the Comox band,

[0:03:10] Trustee Rogers: that said, that's fine, it's great that the settler communities

[0:03:13] Trustee Rogers: are having National Indigenous Day.

[0:03:14] Trustee Rogers: We're just going to celebrate the fact that it's summer solstice,

[0:03:17] Trustee Rogers: but it's a good time for reflection for yourselves about the history.

[0:03:23] Trustee Rogers: But here's the statement from the trust put together

[0:03:28] Trustee Rogers: by our senior governmental policy advisor.

[0:03:31] Trustee Rogers: June 21st is National Indigenous Peoples Day.

[0:03:34] Trustee Rogers: On this day, let us take a moment to reflect

[0:03:37] Trustee Rogers: on the survivors of residential school,

[0:03:40] Trustee Rogers: their families and the commitment each of us should make

[0:03:43] Trustee Rogers: to learn about the history and legacy of residential schools.

[0:03:47] Trustee Rogers: June 2021 was the sixth anniversary

[0:03:49] Trustee Rogers: of the Truth and Reconciliation Commission calls to action.

[0:03:54] Trustee Rogers: The commission's calls to action infers all levels of government

[0:03:57] Trustee Rogers: and to repair the harm caused by residential schools

[0:03:59] Trustee Rogers: and to move forward with reconciliation.

[0:04:02] Trustee Rogers: Islands Trust and Islands Trust Conservancy

[0:04:04] Trustee Rogers: have committed to be guided by the TRC calls to action.

[0:04:08] Trustee Rogers: We encourage all Islanders to be part of this important work

[0:04:11] Trustee Rogers: by honouring residential school survivors

[0:04:14] Trustee Rogers: and learning about the history and legacy of residential schools.

[0:04:20] Trustee Rogers: So with that, I'm just going to ask you all

[0:04:23] Trustee Rogers: to sort of take a moment in your own lives

[0:04:25] Trustee Rogers: and think about what that means for you

[0:04:27] Trustee Rogers: and how we can all take that advice and that action.

[0:04:37] Trustee Rogers: So thank you for that indulgence in that moment.

[0:04:43] Trustee Rogers: So this is the continuation of our electronic meetings.

[0:04:46] Trustee Rogers: We were just talking about before we started this meeting

[0:04:48] Trustee Rogers: that as we move out of the pandemic,

[0:04:51] Trustee Rogers: I actually think it's going to be a little more challenging

[0:04:53] Trustee Rogers: for us to figure out how to come out of the pandemic

[0:04:56] Trustee Rogers: and recommence our meetings.

[0:04:59] Trustee Rogers: in a form that works for everyone um but this can we are continuing this at this time uh as our as

[0:05:06] Trustee Rogers: our effort to continue with public engagement and participation and transparency um this is our uh

[0:05:13] Trustee Rogers: we are on a zoom meeting uh we as i said it's a webinar you're able to join i see we now have 12

[0:05:19] Trustee Rogers: people have joined us uh we is also being live broadcast so people watch it without joining the

[0:05:25] Trustee Rogers: webinar and it's being recorded and will be up on a website within a matter of days uh very shortly

[0:05:32] Trustee Rogers: it seems we've been working under this system for quite a while the process is fairly simple you'll

[0:05:37] Trustee Rogers: be able to see us as we do our work this is our work session um you'll be able to it'll be all

[0:05:44] Trustee Rogers: opportunities for you to to speak to the local trust committee when we have applications if the

[0:05:51] Trustee Rogers: the applicant would just speak during the town halls,

[0:05:54] Trustee Rogers: but otherwise you'll be muted

[0:05:57] Trustee Rogers: and your camera won't be enabled,

[0:05:58] Trustee Rogers: but we'll be able to bring you on when that time comes,

[0:06:02] Trustee Rogers: but you'll be able to watch all of our deliberations,

[0:06:04] Trustee Rogers: except that we're going to go on camera at one point today.

[0:06:08] Trustee Rogers: Our process, we're relatively experienced

[0:06:13] Trustee Rogers: at these types of meetings now,

[0:06:15] Trustee Rogers: having done them for over 15 months.

[0:06:17] Trustee Rogers: However, there occasionally are technical glitches.

[0:06:19] Trustee Rogers: If there's problems, please let us know.

[0:06:21] Trustee Rogers: know we'll try and satisfy those problems.

[0:06:25] Trustee Rogers: In the meantime, let me introduce a few of the people

[0:06:27] Trustee Rogers: that you see on your screen

[0:06:28] Trustee Rogers: and you'll see throughout the day.

[0:06:29] Trustee Rogers: First of all, there's a trustee, David Maude.

[0:06:32] Trustee Rogers: Hi David, nice to see you.

[0:06:33] Trustee Rogers: And trustee, Janine Dodds, nice to see you Janine.

[0:06:36] Trustee Rogers: You see on your screen, our recorder scribe, Pat Todd.

[0:06:42] Trustee Rogers: Hi Pat, Pat will turn her camera off,

[0:06:45] Trustee Rogers: I'm guessing as we go on.

[0:06:46] Trustee Rogers: You'll also see on your screen,

[0:06:48] Trustee Rogers: our planning assistant maple hung who is um in somewhere in the lower main sorry in the

[0:06:56] Trustee Rogers: in in victoria area uh so much speaking people and she is um she is running spaceship islands

[0:07:04] Trustee Rogers: trust behind us she's doing the controls and you'll hear me speak to her from time to time

[0:07:09] Trustee Rogers: uh to promote people etc etc thank you very much for your work maple uh you'll also see now three

[0:07:15] Trustee Rogers: members of our planning staff, regional planning manager, Robert Majimuth. Hi, Robert. Nice to see

[0:07:20] Trustee Rogers: you. You'll see planner Nerissa Chadwick, who's the island planner for Maine Island. You'll be

[0:07:25] Trustee Rogers: hearing from her on a couple of more than a couple of occasions today. And planner Phil Testamale,

[0:07:31] Trustee Rogers: who is also in the Victoria area, who will be presenting a couple of the applications we have

[0:07:37] Trustee Rogers: before us. So they'll be turning their cameras on and off as we call them during the course of

[0:07:42] Trustee Rogers: the case um

[0:07:43] Trustee Rogers: so that's the introductions that's our our opening um i'm going to simply start

[0:07:51] Trustee Rogers: um with the uh agenda uh i'll have some more to say when we get to the town halls uh but i want

[0:07:58] Trustee Rogers: to turn to the uh to the trustees um because uh there is a need for us to make a decision about

[0:08:06] Trustee Rogers: where we would like that closed meeting and you know secrets part of the discussion of the closed

[0:08:11] Trustee Rogers: meeting relates to item 10.5 on our agenda which is the main island housing society um and uh so

[0:08:18] Trustee Rogers: we can and there was a suggest and it was the agenda is drafted put it after and i think we

[0:08:24] Trustee Rogers: need to do it before so my question for the trustees is do you want to do it right before

[0:08:28] Trustee Rogers: or do you want to do it right now uh i'm open to your suggestion trustee doc i

[0:08:34] Voice 19: think we should do

[0:08:35] Voice 19: it just before that agenda item and hopefully that will give everyone else a bit of a break

[0:08:40] Voice 19: while we do that right right

[0:08:41] Trustee Rogers: that's fine with me is that okay with you trustee maude that's good

[0:08:44] Trustee Rogers: so if we could move then item 11.1 uh on the agenda pad up to just after 10.4 and we'll work

[0:08:52] Trustee Rogers: our way through our agenda to that point uh we'll take a break in the public meeting and uh we'll

[0:08:59] Trustee Rogers: set a we'll set an end time for the in camera we'll go in in camera and you can go away and

[0:09:03] Trustee Rogers: come back to this particular link. We'll leave the link open and people can come back and then

[0:09:10] Trustee Rogers: we'll move on to 10.5. Thank you very much for that. Okay, so the next item on, is there anything,

[0:09:17] Trustee Rogers: oh sorry, I forgot to ask, is there any other additions or changes to the agenda? No, neither

[0:09:21] Trustee Rogers: but nobody has it. So the next item on the agenda is the town hall and this is your opportunity to

[0:09:28] Trustee Rogers: speak to us related to any item on the agenda. I should say, I see a number of names that I

[0:09:35] Trustee Rogers: recognize from applications that are on our agenda and you need not speak to us you need not raise

[0:09:41] Trustee Rogers: uh an id uh your hand if you're going to speak to one of the applications that are on the agenda if

[0:09:46] Trustee Rogers: you're an applicant you'll have an opportunity to speak to us when we get to that application

[0:09:51] Trustee Rogers: however if there's something else that you wish to speak something on the agenda and you're not

[0:09:56] Trustee Rogers: an applicant please feel free to speak to us and if there's something else that you'd like us to

[0:10:00] Trustee Rogers: to be aware of or want to speak to us about related to our agenda or the local trust committee

[0:10:06] Trustee Rogers: business please let us know put your hand up so i also want to remind everyone that there are some

[0:10:13] Trustee Rogers: rules of engagement related to uh speaking to this this is a workplace and a public meeting

[0:10:18] Trustee Rogers: space for everybody and it needs to be safe so please be respectful please speak to issues and

[0:10:23] Trustee Rogers: not people and please address the local trust committee and not other members of the community

[0:10:29] Trustee Rogers: So, with that, I saw Mr. Hoff, although it says applicant, I'm guessing you want to speak to us about something else. So, please have Mr. Hoff unmuted.

[0:10:42] Voice 12: And Mr. Hoff, you're welcome to turn your camera on if you wish.

[0:10:56] Voice 14: Yes. Hello. Sorry. Technology is not that fast all the time. I have three issues I wanted to

[0:11:03] Voice 14: talk about that relate to events that took place in previous meetings. And also, I'm not an

[0:11:10] Voice 14: applicant in this case. My wife is the applicant.

[0:11:12] Voice 8: Oh, okay. That's fine. I saw you both, but

[0:11:16] Voice 8: someone put that beside your name.

[0:11:19] Voice 14: First of all, I wanted to discuss what I perceive as a major

[0:11:23] Voice 14: major lack of transparency in the LTC proceedings at the main Island LTC meeting in September

[0:11:31] Voice 14: September 2020 that is I brought up the issue of Island Trust staff were not following the

[0:11:37] Voice 14: written policy with respect to posting of public correspondence the issue was basically dismissed

[0:11:44] Voice 14: as the chair stated that staff were busy with more important items and the regional planning

[0:11:50] Voice 14: branding manager stated that correspondence was not being posted because there was no room on the

[0:11:55] Voice 14: website. Anyway, I'll continue on. The New Island Trust website does not show any public correspondence

[0:12:03] Voice 14: in reference to the Maine Island Housing Society rezoning application. Everything has been removed.

[0:12:11] Voice 14: All letters previously posted have been deleted or not posted. This has created a serious lack

[0:12:18] Voice 14: of transparency to the main island ltc proceedings as this is the only place where well thought out

[0:12:24] Voice 14: opinions and suggestions from island residents can be can be shared many main island residents

[0:12:31] Voice 14: have put considerable effort and thought into these original letters which were sent to the

[0:12:37] Voice 14: island trust in order to make in order to make them available to other residents of the island

[0:12:42] Voice 14: and also inform the Island Trust as to what their opinions and suggestions are.

[0:12:48] Voice 14: Many of these letters were simply filed away in the archives of the Trust, never to be shown to the public.

[0:12:55] Voice 14: I know of at least six letters that were submitted. These are all original letters, were never posted.

[0:13:03] Voice 14: The thoughts and concerns of Maine Island residents have been ignored and their views have been silenced.

[0:13:09] Voice 14: At this time, with the new website, all public correspondence has been removed and filed away out of sight, creating a serious lack of transparency.

[0:13:19] Voice 14: The opinions presented by the public should be respected, not ignored.

[0:13:26] Voice 14: Even the agenda of this LTC meeting under nine states' correspondence received concerning current applications or projects is posted to the LTC website.

[0:13:38] Voice 14: website that stated right in your agenda I should ask that Island Trust staff be directed to

[0:13:44] Voice 14: re-establish a list of pertinent public correspondence documents received by the Island

[0:13:50] Voice 14: Trust on their new website so that the opinions and suggestions from these document creators will

[0:13:56] Voice 14: be respected and shared with other Island residents this time the guidelines should be followed as

[0:14:03] Voice 14: it was intended and in order to limit the amount of storage space required on the website I should

[0:14:09] Voice 14: suggest the staff should follow the following guidelines number one only post one copy

[0:14:17] Trustee Rogers: i'm not gonna let you go on for 20 minutes so i i don't

[0:14:20] Voice 14: want 20 minutes i'd like to finish this

[0:14:22] Voice 14: you cut me off the last time i tried to do this you did not you failed to recognize me at the end

[0:14:28] Voice 14: of the meeting and i would like to continue okay

[0:14:31] Trustee Rogers: i don't i don't recall i've ever failed to recognize

[0:14:34] Trustee Rogers: anyone ever so that's i'd

[0:14:37] Voice 14: like you to raise

[0:14:39] Voice 8: that with me i don't want to argue

[0:14:40] Voice 14: i don't want to

[0:14:41] Voice 14: argue with your chair rogers but i'd like to finish what i'm saying because well

[0:14:46] Trustee Rogers: i have three

[0:14:47] Trustee Rogers: issues and i just

[0:14:48] Voice 14: don't want you to go

[0:14:49] Trustee Rogers: on for it i'm just letting you know i'm

[0:14:51] Trustee Rogers: not gonna let you

[0:14:51] Trustee Rogers: go on for 20 minutes fine

[0:14:53] Voice 14: i don't intend to go on for 20 minutes if let me just finish this item

[0:14:58] Voice 14: them, please. Go ahead. Thank you.

[0:15:01] Voice 14: Thank you. Only post one copy of the original letter. Do not

[0:15:05] Voice 14: post multiple copies of the same letter that is foreign letters with varying signatures. You

[0:15:11] Voice 14: should state that there are X number of copies of this letter received. Do not post letters that

[0:15:18] Voice 14: were not submitted directly to the Island Trust or the LTC. Do not post letters that were dated

[0:15:24] Voice 14: prior to the submission of the rezoning application only post letters that deal with

[0:15:30] Voice 14: opinions and suggestions regarding the rezoning application, not letters simply stated that

[0:15:36] Voice 14: someone is in support of affordable housing. If required, the number of people who are in

[0:15:40] Voice 14: favor of affordable housing can be posted simply as a number with names attached.

[0:15:45] Voice 14: That's issue number one. The second issue I wanted to deal with is regarding the contractual

[0:15:53] Voice 14: agreement with Sean McHugh and the Maine Island Housing Society. I have been informed by the Maine

[0:16:00] Voice 14: Island Housing Society that there is a written agreement or contract between Sean McHugh and

[0:16:06] Voice 14: the society detailing the conditions that must be met or satisfied in order to transfer ownership

[0:16:16] Voice 14: of the title of the proposed law three of Maine Island Housing Society. I've also been informed

[0:16:22] Voice 14: by the Maine Island House Society that a copy of this document has not been given or shared

[0:16:28] Voice 14: with the Island Trust. This document is the base of the rezoning proposal, and the Island Trust

[0:16:35] Voice 14: needs to have a detailed understanding of what the conditions and requirements of the transfer

[0:16:40] Voice 14: of title or ownership are. The Island Trust needs to assure themselves and the public there are no

[0:16:47] Voice 14: long-term encumbrances in the agreement, and it needs to be made clear as to what Mr. McHugh

[0:16:54] Voice 14: will be benefiting from the execution of the agreement.

[0:17:02] Voice 14: Prior to the April 26th Maine Island LTC meeting, I submitted questions to the Island Trust,

[0:17:08] Voice 14: Chair Rogers, Planner Chadwick, Trustee Dodds, and Trustee Maude.

[0:17:12] Voice 14: One of the questions asked was, at what point in the overall process does the ownership

[0:17:17] Voice 14: of the proposed Lot 3 change, and what conditions will have to be met in order to allow this to

[0:17:26] Voice 14: happen? This question was not answered at the April LTC meeting, nor were any of the questions

[0:17:33] Voice 14: that I submitted at the time. I would still like to have this question answered in addition to the

[0:17:39] Voice 14: other 14 questions that I've submitted. Thank you. I have a

[0:17:45] Voice 14: third item, and if you don't want

[0:17:48] Voice 14: me to go ahead i can get my wife to put her hand up

[0:17:51] Voice 9: mr hoff i go ahead thank

[0:17:55] Voice 14: you this is relative

[0:17:58] Voice 14: to the surface water issue uh in our area my wife and i live at 411 village bay road

[0:18:05] Voice 14: our main fresh water supply since 1992 has been a spring located in the southwest corner of the

[0:18:11] Voice 14: property close to the boundary between our property and 375 village bay road the spring

[0:18:18] Voice 14: spring has a concrete catchment on it and is only six feet deep. In some previous years,

[0:18:25] Voice 14: especially when we've had a very unusual dry winter, the spring has gone dry in late July

[0:18:30] Voice 14: or early August and resumed running again in September or early October. This year,

[0:18:39] Voice 14: the spring went dry in the first week of April, and we are not certain as to why this has happened.

[0:18:47] Voice 14: Our spring is approximately 100 yards away from where the new well was drilled on the neighboring property.

[0:18:53] Voice 14: The only major change that we can identify was the drilling of this new well next door and the flow tests that were carried out.

[0:19:02] Voice 14: with all the resources available to the island trust would it be possible to have the trust check

[0:19:10] Voice 14: with a professional to verify whether or not the new well and flow testing could have it

[0:19:15] Voice 14: could have had an effect on the flow in the spring that we've been using for so many years

[0:19:22] Voice 14: specifically is it possible to get an opinion in order to determine

[0:19:27] Voice 14: if that well and the testing caused the change in the surface water thank you are you finished

[0:19:37] Voice 14: I'm finished. Thank you.

[0:19:39] Trustee Rogers: So I just want to say, before we go any further, I will inquire about the correspondence issue.

[0:19:49] Trustee Rogers: I'm not sure why the website does not contain all of the correspondence.

[0:19:55] Trustee Rogers: It should be there.

[0:19:56] Trustee Rogers: And I know there have been some issues with the new website as we've rolled it out over the last month, and perhaps it simply hasn't there.

[0:20:06] Trustee Rogers: so it's not a matter of us not wanting to be transparent uh and i can assure you that all

[0:20:13] Trustee Rogers: of the correspondence that we received has been received also by the trustees and uh so uh you

[0:20:20] Trustee Rogers: don't need to be cons or and the staff so you don't need to be concerned that we don't have it

[0:20:24] Trustee Rogers: um it's an interesting concept that we're your conduit to the to getting your correspondence

[0:20:29] Trustee Rogers: out to the rest of the community but i know people see it that way and it was all it's always the

[0:20:35] Trustee Rogers: intention and there is actually a new correspondence policy that we've just adopted

[0:20:39] Trustee Rogers: at Trust Council in June, which makes it clear that correspondence will be posted. If it doesn't

[0:20:46] Trustee Rogers: happen, it's simply an administrative problem. It's not a lack of transparency in the sense of

[0:20:52] Trustee Rogers: an attempted

[0:20:53] Voice 12: lack of transparency. Yes, Trustee Dodds. I

[0:20:59] Voice 19: think the explanation that we were given

[0:21:01] Voice 19: before was that we just didn't have the staff resources to go through the correspondence and

[0:21:07] Voice 19: and do the redactions that have to be done.

[0:21:09] Voice 19: But nonetheless, we need clarification.

[0:21:11] Voice 19: And I think John raised some good points

[0:21:13] Voice 19: in terms of when we receive

[0:21:15] Voice 19: a large amounts of correspondence,

[0:21:17] Voice 19: we need to have criteria on how

[0:21:19] Voice 19: and what we can actually post.

[0:21:21] Voice 19: So if we can come back to our next meeting

[0:21:23] Voice 19: with some sort of clarification

[0:21:25] Voice 19: on why it's not currently on the website

[0:21:28] Voice 19: and also on what we can post,

[0:21:31] Voice 19: because my understanding was we can't post at all.

[0:21:33] Voice 19: so i'd like clarification from staff on that yeah

[0:21:37] Trustee Rogers: i i don't think that the answer was if there is a

[0:21:41] Trustee Rogers: large volume it's hard to keep up um and that's the one that that where the rpm can make the

[0:21:47] Trustee Rogers: decision to not post it all on an ongoing basis on the website it's still all received it's all

[0:21:54] Trustee Rogers: in the public hearing binder everything is part of the process it's just it just because it's such

[0:21:58] Trustee Rogers: a time-intensive application but there is an attempt to try and put as much as they possibly

[0:22:03] Trustee Rogers: can as they go yes planner chat yeah

[0:22:07] Voice 18: i'm just gonna add just um with respect to the existing um

[0:22:11] Voice 18: uh correspondence that um that maple is did just check and there was actually

[0:22:18] Voice 18: more correspondence on there previously so there's clearly been some kind of glitch um with the uh

[0:22:24] Voice 18: the website that has um uh resulted in there being no correspondence so maple is actually

[0:22:30] Voice 18: looking into that right now because it was actually there last week i believe um and uh

[0:22:35] Voice 18: and yes she uh staff is working through redacting um the information uh which is a process that we

[0:22:44] Voice 18: need to need to go through before posting so i

[0:22:47] Voice 14: would also like to comment this is unique to main

[0:22:49] Voice 14: Main Island. All correspondence has been posted for the issues on Galliano and various other

[0:22:54] Voice 14: islands. Main Island is the only one where no correspondence is shown.

[0:22:59] Trustee Rogers: Well, no correspondence,

[0:23:00] Trustee Rogers: that may be correct. And I went to look to see because I'm quite surprised that it's not there.

[0:23:06] Trustee Rogers: And you just have the explanation that we're trying to figure out why that's the case. And

[0:23:09] Trustee Rogers: it wasn't the case a month ago or a week ago, as I understand it. No,

[0:23:13] Voice 14: it was not a week ago.

[0:23:14] Trustee Rogers: go well

[0:23:15] Voice 14: it is a reason i checked that as soon as the new website went up

[0:23:19] Trustee Rogers: anyway um the other thing

[0:23:21] Trustee Rogers: i wanted to say mr hoff is i i want to just say to you about your second point it'll be very helpful

[0:23:28] Trustee Rogers: for you is rather than coming and uh come to there's nothing wrong with you coming to the

[0:23:34] Trustee Rogers: town hall and making your points but if you don't think some of your questions were answered i'm

[0:23:38] Trustee Rogers: quite surprised to hear you say that because we specifically designed the cim on the day

[0:23:43] Trustee Rogers: uh back in april that we did this community information we specifically designed it

[0:23:48] Trustee Rogers: to answer some of your questions and so if you don't think somebody now you may not

[0:23:53] Trustee Rogers: have appreciated the answer but if you if you don't think your question is to be answered you

[0:23:57] Trustee Rogers: should let us know before you we come to our local trust committee meeting and right here

[0:24:01] Trustee Rogers: i would

[0:24:02] Voice 14: have liked to but i ended up in the hospital to the following meeting so i wasn't

[0:24:07] Voice 14: able to get there and i tried to address those meetings in the airport meeting and i had my hand

[0:24:12] Voice 14: up but you ignored it at the end of the meeting and simply mr

[0:24:15] Trustee Rogers: hop i am going to say you again i

[0:24:17] Trustee Rogers: did not ignore your hand if you're if you were trying to put your hand up it was i did not ignore

[0:24:22] Trustee Rogers: you as i never have never in the two and a half years i've been doing this ignored anyone's hand

[0:24:27] Trustee Rogers: except for a specific incident on galliano last week but that's the only time so i did not ignore

[0:24:35] Trustee Rogers: your hand if i was there it didn't

[0:24:37] Voice 14: i accept it might have been i accept it might have been a

[0:24:39] Voice 14: mistake at the end of that meeting i was flicking my hand up and down because you were saying you

[0:24:44] Voice 14: didn't notice anything you then made the comment someone is turning their hand up off and on and

[0:24:50] Voice 14: then you adjourned the meeting i

[0:24:51] Trustee Rogers: don't want to argue with you i have no

[0:24:53] Voice 14: i don't want to argue

[0:24:53] Voice 14: either i have

[0:24:54] Trustee Rogers: no intention of ignoring you mr hoff and uh and uh i had no intention at the end of the

[0:25:00] Trustee Rogers: last meeting to not call on you if you had something to have to say and i now recall that

[0:25:04] Trustee Rogers: that we were given notice that you had a medical thing going on

[0:25:09] Trustee Rogers: and we were aware of that.

[0:25:11] Trustee Rogers: And I think I even mentioned it at the outset of the meeting.

[0:25:14] Trustee Rogers: So thank you for that.

[0:25:16] Trustee Rogers: Okay, so is there anything else?

[0:25:18] Trustee Rogers: We're going to move on to

[0:25:19] Voice 12: the other speaker that has the hand.

[0:25:20] Voice 12: Thank you.

[0:25:26] Voice 12: Mr. Hill.

[0:25:43] Voice 12: Yes, I can see you now.

[0:25:45] Trustee Rogers: I can't hear you yet.

[0:25:46] Voice 7: Hello?

[0:25:47] Voice 7: Yes, now I can hear you.

[0:25:49] Voice 7: Okay.

[0:25:50] Voice 7: I want to speak briefly about private docs.

[0:25:53] Voice 7: I understand that the elimination of private docks is one of the items in your upcoming meetings.

[0:26:00] Voice 7: I want to point out that unlike most Gulf Islands, there are no marinas anywhere on Main Island.

[0:26:07] Voice 7: There are only two docks that are government or run by organizations, one which is going to be torn down.

[0:26:17] Voice 7: another one which will be replacing it has been in process for over 16 years

[0:26:23] Voice 7: and it's nowhere near big enough for the amount of people who have boats on main island but from

[0:26:31] Voice 7: another point of view totally different private docks are important because private docks are

[0:26:37] Voice 7: where people respond to emergencies from and if you want examples of the emergency last year a

[0:26:44] Voice 7: boat sank in Village Bay. I phoned the Coast Guard. The Coast Guard weren't interested,

[0:26:49] Voice 7: except that if there was a pollution spill, they would send someone out. So my neighbor went from

[0:26:56] Voice 7: his dock to the boat, retrieved the engine, retrieved the fuel, so there wasn't a spill

[0:27:02] Voice 7: in Village Bay. And the Coast Guard phoned us back and said, is there a spill? And we said,

[0:27:10] Voice 7: know we've managed to deal with that issue. Similarly, when the Queen and Nanaimo went

[0:27:16] Voice 7: aground in Village Bay, the only people who were immediately able to respond would have

[0:27:21] Voice 7: been the local people with their boats in the water. If you don't know a main island at all,

[0:27:28] Voice 7: you probably don't know that you can't launch a boat unless it's high tide in most places on

[0:27:33] Voice 7: may not uh so unless their boat is in the water at the dock somewhere they won't be able to respond

[0:27:41] Voice 7: in the case of the queen and animo it turned out there was no need to rescue anyone which was

[0:27:47] Voice 7: fortunate but that incident was an example of something that could happen again at any time

[0:27:54] Voice 7: i think that if you look at pender island you might say well they have four marinas

[0:28:02] Voice 7: and they do but we have none thank you thanks

[0:28:07] Trustee Rogers: for that and i just want to i just want to clarify

[0:28:09] Trustee Rogers: mr hill if i can um and you're not it's not at all inappropriate for you to raise that issue

[0:28:16] Trustee Rogers: because i know it arrived in the trust policy statement i know it's caught people's attention

[0:28:19] Trustee Rogers: about doxam you'll be pleased to know we got an extensive submission from the main island

[0:28:25] Trustee Rogers: boaters association have i got that name right yeah making similar points to your own which are

[0:28:32] Trustee Rogers: are good points uh the the the proposal or in the draft trust council doesn't eliminate any current

[0:28:40] Trustee Rogers: docs but but but proposes that we consider that docs not be allowed except for water access only

[0:28:46] Trustee Rogers: property we understand there will be a lot of people that will have a a an opinion about that

[0:28:53] Trustee Rogers: and uh so we appreciate that and i would encourage anybody including yourself to write to the trust

[0:29:00] Trustee Rogers: council with your point of view because it's the trust council that's going to

[0:29:05] Trustee Rogers: consider the trust policy statement both in july and then further down the line as we go back to

[0:29:10] Trustee Rogers: our public engagement and regardless of what happens on july the 8th at our next trust council

[0:29:16] Trustee Rogers: that the whole trust policy statement regarding docs and everything else will go out for public

[0:29:21] Trustee Rogers: consultation and we'll be we'll be talking to you but we appreciate your point of view and

[0:29:25] Trustee Rogers: and thank you for that, I've heard it.

[0:29:27] Trustee Rogers: But I do encourage people to write to the Trust Council

[0:29:31] Trustee Rogers: generally, to go on our website,

[0:29:34] Trustee Rogers: there's places to put comments

[0:29:35] Trustee Rogers: related to the Trust Policy Statement,

[0:29:37] Trustee Rogers: but so that we hear the point of view you just gave us,

[0:29:41] Trustee Rogers: because I think it's important to hear.

[0:29:43] Trustee Rogers: Thank you.

[0:29:44] Trustee Rogers: Thanks, Mr. Hill.

[0:29:48] Trustee Rogers: Yes, Rebecca Ewing is the next person, and welcome.

[0:29:52] Trustee Rogers: And I have to say, Ms. Ewing,

[0:29:55] Trustee Rogers: i'm i apologize i just saw this morning you'd written an email that you copied

[0:30:00] Trustee Rogers: the local trust uh trustees on and i well i skimmed it i haven't read it in detail and i'm

[0:30:05] Trustee Rogers: sorry about that um so but i will and i'm sure the other trustees will as well so um

[0:30:11] Trustee Rogers: thank you for joining us you're welcome to turn on your mic and your camera if you wish

[0:30:18] Voice 13: hello it's uh tim mackie oh hi

[0:30:20] Trustee Rogers: tim sorry i i don't know how many times i've done that so

[0:30:27] Voice 13: go ahead so i just want to take up about i want to take up about 20 minutes here

[0:30:32] Voice 13: well three minutes three minutes um i echo a lot of john hoff's comments about the the appearance

[0:30:41] Voice 13: of a lack of transparency the letters did go down and um and they're really important to a process

[0:30:47] Voice 13: like this we're dealing with some really complex issues and i think those letters are raising the

[0:30:52] Voice 13: quality of thinking and debate in the community and in fact they get referenced in some facebook

[0:30:58] Voice 13: postings when people are asking questions so it's really helpful to have that information there and

[0:31:04] Voice 13: it's um it's not a good dialogue but those letters are kind of a dialogue between between um people

[0:31:12] Voice 13: on this island so so yeah i think they're a very important part of this process and and i think

[0:31:18] Voice 13: it's been really helpful for us to have that avenue and two other issues when it comes to

[0:31:25] Voice 13: the main island housing society discussion today i think the definition of affordable housing is is

[0:31:32] Voice 13: fundamental to this whole process and i know when narissa's document she said it's problematic and

[0:31:39] Voice 13: well that's the whole problem that we've been having so if we we can't get to a definition

[0:31:43] Voice 13: that works I don't know how we can get to affordable housing in that zone

[0:31:52] Voice 13: secondly I'm not I I personally don't know how I could actually review the the

[0:31:58] Voice 13: bylaw without the section 219 covenant because it's fairly empty and so there's

[0:32:05] Voice 13: not a lot for me to work with without seeing the 219 covenant where all the

[0:32:08] Voice 13: teeth are and where all the thought goes like the 219 covenant is going to show

[0:32:13] Voice 13: me how all the thinking that's been done so far lands in that covenant so it's integral to the

[0:32:19] Voice 13: bylaw and i'm hoping that you don't do a first reading without that covenant

[0:32:25] Voice 13: and my last point is i'm wondering if in the referrals it's possible to get ministry of

[0:32:31] Voice 13: agriculture food and fisheries in that referral because um they do have some statutory authority

[0:32:40] Voice 13: as it relates to farms and there is a development adjacent to a farm and I would be interested in

[0:32:48] Voice 13: how they think through this process and we've tried to engage LTC and the chair on this in

[0:32:54] Voice 13: the past around some of that edge planning stuff and now as the rubber's hitting the road maybe it

[0:32:59] Voice 13: is time to put them on the referral list and maybe we can get their input into some of this

[0:33:04] Voice 13: and that's all I've got. Can I ask you a question

[0:33:07] Trustee Rogers: Mr. Mackey and it's just something that's been

[0:33:09] Trustee Rogers: been a curiosity to me um and i and i've certainly certainly we can talk about adding a referral on

[0:33:17] Trustee Rogers: our referral list i don't have a difficulty at all about doing that but my curiosity is

[0:33:22] Trustee Rogers: as i understand your property it's neither zoned agriculture nor is it in the uh alr am i correct

[0:33:29] Trustee Rogers: about that that's

[0:33:32] Voice 13: correct but agriculture is a permitted activity in the rural zone right that

[0:33:37] Voice 13: Okay,

[0:33:38] Trustee Rogers: so I just wanted to be clear that my understanding was correct, because after all of the reference to your property being a farm or whatever it is you refer to, I don't want to put words in your mouth.

[0:33:51] Trustee Rogers: I went and sort of was curious about how it fell into that, but I appreciate that it's a permitted activity in myself.

[0:34:00] Trustee Rogers: So thank you for that.

[0:34:05] Trustee Rogers: Thanks.

[0:34:06] Trustee Rogers: Anybody else before we move on to the agenda?

[0:34:13] Trustee Rogers: Okay.

[0:34:13] Trustee Rogers: Okay, we do have a second town hall later in the meeting,

[0:34:16] Trustee Rogers: but we'll come back to that.

[0:34:18] Trustee Rogers: So thank you for that.

[0:34:19] Trustee Rogers: There is no CIM today or a public hearing.

[0:34:21] Trustee Rogers: So we're on number six.

[0:34:23] Trustee Rogers: We have the minutes which are on page four of the agenda.

[0:34:28] Trustee Rogers: Do either trustees have any changes

[0:34:30] Trustee Rogers: or issues with the minutes?

[0:34:33] Trustee Rogers: Nothing, then we'll take those adopted as presented.

[0:34:36] Trustee Rogers: The next item we have is the,

[0:34:41] Trustee Rogers: We had one resolution without meeting, which is on page 10.

[0:34:46] Trustee Rogers: I read it last night, and now I'm forgetting what it was.

[0:34:48] Trustee Rogers: Oh, yeah, we approved the annual report.

[0:34:51] Trustee Rogers: It's here for our information and for everybody else's information.

[0:34:55] Trustee Rogers: We have a follow-up action list, which is on page 11 and 12 of the agenda.

[0:35:01] Trustee Rogers: So over to Nerissa, do you have anything you wish to raise

[0:35:05] Trustee Rogers: about with the follow-up action list?

[0:35:07] Trustee Rogers: You're muted.

[0:35:08] Trustee Rogers: it

[0:35:08] Voice 18: yeah the only thing i'd add is that the um the dbp for p uh for peace has now been issued

[0:35:13] Trustee Rogers: oh the covenant registered i did sign it three times so

[0:35:19] Trustee Rogers: yeah it kept getting amended i think by the crd as i recall

[0:35:23] Trustee Rogers: thanks for that any questions from either the trustee on the follow-up action nothing uh then

[0:35:30] Trustee Rogers: uh we'll go to there's no delegations today uh we then we have a letter of uh

[0:35:37] Trustee Rogers: from the Main Island Community Chamber of Commerce.

[0:35:45] Trustee Rogers: And I'm gonna actually just sort of,

[0:35:48] Trustee Rogers: I've read the letter of course,

[0:35:49] Trustee Rogers: and it's a letter addressed to the local trust committee,

[0:35:51] Trustee Rogers: but it's really about Main Island

[0:35:53] Trustee Rogers: and how the trustees will respond.

[0:35:54] Trustee Rogers: There's a request at the end about being involved in that.

[0:35:58] Trustee Rogers: So I'm not quite sure how trustees would like to respond

[0:36:02] Trustee Rogers: or deal with this from the commerce.

[0:36:06] Trustee Rogers: that either of you wish to speak to the letter yeah trusty mom yeah

[0:36:11] Trustee Maude: i i think it's a very

[0:36:13] Trustee Maude: interesting concept um the the presentation um that they they put forward it my only concern

[0:36:21] Trustee Maude: is that maybe it kind of starts making us look like a national park is that the the homogenized

[0:36:26] Trustee Maude: sort of graphics and and design might not go over well if it's everywhere um i think the concept and

[0:36:36] Trustee Maude: And a lot of the changes such with the park signs and the entrance signs, the community and all that, yes, but I think if it starts drilling down to being more detailed with all businesses looking the same and all that, it kind of strikes me that we're going to be driving through Banff or something.

[0:36:51] Trustee Maude: So that's probably part of the discussion.

[0:36:54] Trustee Maude: And the other part of it is I do notice on island, you know, we're getting a proliferation of external signs, sandwich boards and such all over the place.

[0:37:04] Trustee Maude: and one of the difficulties we have is there's no real mechanism for enforcing um and if maybe

[0:37:13] Trustee Maude: if we can get everybody to sign on to to having this one design and this this one approval process

[0:37:19] Trustee Maude: yeah it might be a very good idea thank you yeah

[0:37:26] Voice 12: trustee does i

[0:37:28] Voice 19: i would suggest that we ask

[0:37:30] Voice 19: trustee maude because i think this needs a response and i don't think staff well i think if

[0:37:35] Voice 19: if you could respond back to the Chamber of Commerce

[0:37:39] Voice 19: that we certainly want to have a dialogue

[0:37:41] Voice 19: if they're going to go any further,

[0:37:43] Voice 19: but I totally agree that we have an overwhelming number

[0:37:46] Voice 19: of signs at this point.

[0:37:48] Voice 19: And so it almost needs to be a comprehensive community

[0:37:52] Voice 19: discussion about what should go where

[0:37:54] Voice 19: and what that should look like.

[0:37:56] Voice 19: So we very much want to be involved,

[0:37:58] Voice 19: but they do need a response to this letter.

[0:38:00] Voice 19: So I would move that the local trust committee

[0:38:03] Voice 19: ask Trustee Maud to draft a letter to Chamber of Commerce

[0:38:07] Voice 19: responding on the way finding signs.

[0:38:11] Voice 19: You need a motion to write on behalf of the trust committee.

[0:38:14] Trustee Rogers: Yeah, that's been seconded by Trustee Maud.

[0:38:17] Trustee Rogers: So

[0:38:17] Voice 19: I'm

[0:38:18] Trustee Rogers: happy to have him do it.

[0:38:20] Trustee Rogers: And I'm happy to have it go out under his signature

[0:38:22] Trustee Rogers: given this is the

[0:38:23] Trustee Rogers: most local of local issues, if you will.

[0:38:26] Trustee Rogers: And I know nothing about it, so.

[0:38:29] Voice 19: We've done this

[0:38:30] Voice 19: before for different,

[0:38:31] Voice 19: different absolutely

[0:38:32] Trustee Rogers: questions so yeah occasionally i write letters on behalf of the gambier local

[0:38:37] Trustee Rogers: trust area uh under my signature just because it was my idea so

[0:38:41] Voice 12: that's

[0:38:43] Trustee Rogers: been that's a motion

[0:38:44] Trustee Rogers: that's been seconded um and i i assume that what will happen is maybe trustee mod you can run it

[0:38:51] Trustee Rogers: by trustee dodds and come

[0:38:53] Trustee Rogers: up with a letter that makes sense and get it put on letterhead um if

[0:38:58] Trustee Rogers: if you don't have it already on your computer, okay?

[0:39:01] Trustee Maude: No, my assumption is that I would write something

[0:39:03] Trustee Maude: circulate to everybody for approval

[0:39:04] Trustee Maude: and then it perhaps goes to Maple or something

[0:39:06] Trustee Maude: to go out on letterhead from the office.

[0:39:08] Voice 12: Yeah,

[0:39:09] Trustee Maude: they may have changed that process,

[0:39:10] Trustee Rogers: but you'll find out when you try

[0:39:12] Trustee Rogers: and do it.

[0:39:13] Trustee Rogers: I think it's Mike Richards for all those things now

[0:39:16] Trustee Rogers: I'm finding out, but whatever, okay?

[0:39:19] Trustee Rogers: So any further discussion related to this?

[0:39:21] Trustee Rogers: Okay, and then, you know, they're asking simply

[0:39:24] Trustee Rogers: for feedback and input and collaboration.

[0:39:26] Trustee Rogers: So you can, all in favor?

[0:39:30] Trustee Rogers: Pat, I assume you got that motion, did you?

[0:39:38] Voice 12: Yes, I got it.

[0:39:39] Trustee Rogers: Thanks very much.

[0:39:40] Trustee Rogers: Okay, so that, anything further?

[0:39:42] Trustee Rogers: There's nothing further on that item.

[0:39:44] Trustee Rogers: We're going to move on to the applications and referrals.

[0:39:47] Trustee Rogers: And the first one up is DVP 2020.10, Kennedy.

[0:39:53] Trustee Rogers: And I saw someone, Eleanor, sorry, I'm sorry.

[0:39:57] Trustee Rogers: Is it Eleanora Kennedy?

[0:39:59] Trustee Rogers: Ms. Kennedy, so we can promote Ms. Kennedy.

[0:40:05] Trustee Rogers: And what we'll do is we'll hear from the planner

[0:40:10] Trustee Rogers: related to the staff report.

[0:40:12] Trustee Rogers: The trustees will ask any questions they may have had

[0:40:16] Trustee Rogers: related to the staff report.

[0:40:18] Trustee Rogers: And then if you have anything you'd just like to say,

[0:40:20] Trustee Rogers: Ms. Kennedy, you'll be able to address

[0:40:22] Trustee Rogers: the local trust committee

[0:40:23] Trustee Rogers: and they may have questions for you.

[0:40:25] Trustee Rogers: So let's go to the planner, Mr. Planner Kesterman.

[0:40:28] Trustee Rogers: Thank

[0:40:30] Voice 5: you, Chair Rogers. So the staff report and the attachments are on page 15 to 33 of the agenda. This is a development variance permit for citing regulations for a building in a deck structure at 266 Layton Lane.

[0:40:45] Voice 5: The rationale for the variance or rationales are that granting the variance will retroactively permit the construction of the structure and accessory building,

[0:40:57] Voice 5: which is a shed within the interior side yard setback on the subject property and bring the property into full compliance with the land use bylaw.

[0:41:06] Voice 5: So the owner relied on a contractor to meet the required setbacks and obtain permits for the deck

[0:41:13] Voice 5: and the deck as it sits is at grade and was actually built just on top of an existing

[0:41:20] Voice 5: lawn area and the railing construction that was added will also improve sorry do improve the

[0:41:26] Voice 5: safety of the property as there's a sharp slope to the south of the deck structure and the shed

[0:41:36] Voice 5: has been in place for a long time a bit of background so the application as a result of

[0:41:41] Voice 5: by law enforcement and that file was opened by the referral of citing

[0:41:45] Voice 5: infractions from the CRD building inspection department. So the

[0:41:49] Voice 5: investigation required a legal survey and that confirmed encroachment onto lot

[0:41:54] Voice 5: 233 which is to the west directly to the west for a portion of access stairs that

[0:42:01] Voice 5: come from the deck to the property's dock and also for the found the illegal

[0:42:08] Voice 5: legal siting of portions of the deck,

[0:42:11] Voice 5: including a very small encroachment onto lot 233.

[0:42:15] Voice 5: And then also the siting of the shed.

[0:42:19] Voice 5: So the applicant has cooperated by making this application

[0:42:23] Voice 5: and also signing a compliance agreement.

[0:42:25] Voice 5: And that compliance agreement commits to the relocation

[0:42:29] Voice 5: of the access stairs to be completely

[0:42:31] Voice 5: with on the subject property and also to comply

[0:42:33] Voice 5: to the interior side yard setbacks.

[0:42:36] Voice 5: That's shown on figure 2 which is page 18 of the agenda. The work for that compliance agreement has already started with the alteration of the DAC to remove that small encroachment which I just mentioned.

[0:42:49] Voice 5: The moving of the stairs according to the applicant is to begin in September and October and it must be, by the compliance agreement, it must be completed by the end of January 2022.

[0:43:00] Voice 5: 22. So the application as I said was to vary interior side yard setbacks from a minimum of

[0:43:09] Voice 5: three meters from the interior side sorry that line for the building or the shed within 0.74

[0:43:20] Voice 5: meters or 2.4 feet and for the structure which is the deck within zero feet of the interior side

[0:43:27] Voice 5: lot line. The shed is small and it's built on a semi-permanent foundation like post and pier

[0:43:33] Voice 5: blocks and was constructed over 35 years ago by the previous owner. The deck was constructed in

[0:43:39] Voice 5: 2017 by a contractor with the understanding that all requirements sorry required permits

[0:43:44] Voice 5: would be obtained and that it would conform with land use regulation.

[0:43:50] Voice 5: It was built to the original fence line with a misunderstanding that such a structure

[0:43:56] Voice 5: was not required to meet side yard setbacks.

[0:44:01] Voice 5: In terms of impacts or assessment of impacts,

[0:44:04] Voice 5: the most impacted neighbor by the variances

[0:44:07] Voice 5: is the neighbor to the west, directly to the west.

[0:44:09] Voice 5: And those would be visual and privacy issues.

[0:44:13] Voice 5: That neighbor has submitted the only letter

[0:44:16] Voice 5: that we've received and indicates full support

[0:44:19] Voice 5: for the proposed variances.

[0:44:22] Voice 5: And further, the deck is constructed

[0:44:25] Voice 5: basically at grade and so the impacts could be regarded as no greater than the previous lawn area

[0:44:32] Voice 5: as I said the shed is reasonably small and has been placed for 35 years

[0:44:37] Voice 5: and therefore the impacts from that building are assumed to be minor

[0:44:43] Voice 5: so notices were as required were circulated to surrounding property owners and residents

[0:44:49] Voice 5: as I said we've received one letter at the time of writing so our recommendation

[0:44:53] Voice 5: recommendation is for the local trust committee to approve issuance of this DVP. The rationale being

[0:44:59] Voice 5: in favor of the recommendation is that the variance rationale is reasonable and although

[0:45:05] Voice 5: the variances for the deck are substantial the impacts to the neighboring property is minimal.

[0:45:12] Voice 5: Again the variances for the shed are minor and the structure is unobtrusive and has been in

[0:45:16] Voice 5: place for many years. The proposed variances don't challenge the intent of the regulations

[0:45:22] Voice 5: and the applicant has cooperated with by-law enforcement

[0:45:26] Voice 5: and has agreed to relocate the access stairs to the dock

[0:45:28] Voice 5: in order to comply.

[0:45:31] Voice 5: Neighbors have been notified,

[0:45:32] Voice 5: and to date, one submission has been received.

[0:45:35] Voice 5: So alternatives were given,

[0:45:37] Voice 5: and that was the summary of my staff report.

[0:45:41] Trustee Rogers: Thanks. Trustee Maude.

[0:45:43] Trustee Maude: I would move that the Maine Island Local Trust Committee

[0:45:46] Trustee Maude: approve issuance of development variance permit application

[0:45:50] Trustee Maude: MADVP 2020.10 Kennedy.

[0:45:56] Trustee Rogers: There's a seconded.

[0:45:57] Trustee Rogers: I see that's moved to second.

[0:45:58] Trustee Rogers: I guess we have no questions.

[0:46:00] Trustee Rogers: So do either trustee wish to speak to the application?

[0:46:05] Trustee Rogers: Yeah, go ahead trustee.

[0:46:06] Trustee Rogers: I

[0:46:07] Voice 19: don't want to speak to the application,

[0:46:08] Voice 19: but the applicant is there

[0:46:10] Voice 19: and I don't know if they want to speak.

[0:46:12] Voice 19: We did this at our previous meeting,

[0:46:14] Voice 19: so we should really allow the applicant to speak

[0:46:16] Voice 19: before we vote.

[0:46:18] Trustee Rogers: That's fine.

[0:46:19] Trustee Rogers: I'm fine with that.

[0:46:20] Trustee Rogers: I was going to suggest that, but Ms. Kennedy, did you wish to say anything?

[0:46:31] Voice 12: That'd be you, Ms. Kennedy.

[0:46:36] Trustee Rogers: You just need to unmute yourself if you wish to. If you don't,

[0:46:39] Trustee Rogers: we can move on and take the vote.

[0:46:42] Voice 15: Sorry, there you go. No, thank you very much for accepting

[0:46:46] Voice 15: my application and all the help. I just have one concern. This year has been an extremely odd year,

[0:46:54] Voice 15: in particular with COVID. And it's been very restricting on me getting professionals in to

[0:47:02] Voice 15: do the engineering and things. My timeline, obviously I am wanting to get it all set up as

[0:47:11] Voice 15: I promised the bylaw officer for the end of January 2022. However, would I have to apply for

[0:47:21] Voice 15: for an extenuance on that timeline

[0:47:24] Voice 15: if I can't get anybody to come and do the work

[0:47:26] Voice 15: because of the delays with COVID,

[0:47:30] Voice 15: like to help me with the design and the bills.

[0:47:34] Trustee Rogers: So I think Planner Testament wants to speak to that.

[0:47:38] Voice 5: And perhaps-

[0:47:39] Trustee Rogers: I'm just gonna,

[0:47:40] Voice 5: I can speak

[0:47:41] Voice 5: to the bylaw enforcement staff on your behalf,

[0:47:46] Voice 5: but I would also suggest that you speak to them

[0:47:48] Voice 5: closer to that too in the fall if you,

[0:47:51] Voice 5: I mean, you, sorry, you indicated to me that, and this is, sorry, just to be clear, this is just for the respect to the moving of the stairs, which is a separate item.

[0:48:00] Voice 5: It's not being considered.

[0:48:01] Voice 15: Oh, okay.

[0:48:01] Voice 5: So, but we can talk to the staff, and it may require that, yeah, you have to make a written request to extend that.

[0:48:10] Voice 15: All right, then.

[0:48:11] Voice 15: Well, thank you very much for the help and listening to my application.

[0:48:16] Trustee Rogers: Okay, thanks.

[0:48:17] Trustee Rogers: if there's nothing is there anything further there's nothing further from the trustees i'll

[0:48:22] Trustee Rogers: call the vote all in favor so that's been granted so that development variant permit

[0:48:28] Trustee Rogers: has been granted good luck with your stairs thank

[0:48:31] Voice 15: you sir okay

[0:48:32] Trustee Rogers: take care thanks uh the second matter

[0:48:36] Trustee Rogers: on the agenda uh second application is 10.2 which is the uh temporary use permit um although it's

[0:48:45] Trustee Rogers: It's under the name of Hoff.

[0:48:46] Trustee Rogers: It's for the main island.

[0:48:48] Trustee Rogers: I'm going to get the name wrong.

[0:48:50] Trustee Rogers: Agricultural something fair.

[0:48:52] Trustee Rogers: Society and fall fair.

[0:48:54] Trustee Rogers: Right.

[0:48:56] Trustee Rogers: Right.

[0:48:56] Trustee Rogers: So, and I know we have, I think Trish Hoff should be here.

[0:49:04] Voice 9: Trish

[0:49:04] Trustee Rogers: Hoff is here.

[0:49:05] Trustee Rogers: And she's so welcome to have her be promoted.

[0:49:09] Trustee Rogers: And go ahead, planner.

[0:49:12] Voice 5: Thanks, Chair Rogers.

[0:49:13] Voice 5: rogers so um the tup uh for 437 fern hill drive oh sorry fern hill road um and the purpose of the

[0:49:25] Voice 5: tup is for a thrift store archive and museum storage within the existing dwelling and fall

[0:49:32] Voice 5: fair activities on the outside areas of the subject property so the staff report is page 34

[0:49:38] Voice 5: 4 to 49 of the agenda and as you stated the application is being made by the Maine Island

[0:49:44] Voice 5: Agricultural Society and Fall Fair Society represented by Trish Hoff and it will facilitate

[0:49:50] Voice 5: the relocation of the thrift store which is currently on lot 9 which is adjacent and to the

[0:49:55] Voice 5: west of this the subject property to the existing dwelling on at 437 Fernhill Drive. The existing

[0:50:05] Voice 5: store is in poor repair and is no longer suitable for the society's

[0:50:10] Voice 5: needs and it needs to be demolished. The property was recently purchased by the

[0:50:16] Voice 5: society and they will be making an OCP amendment rezoning application and they

[0:50:22] Voice 5: will subsequently have plans once it's as successful to consolidate lots 9 and

[0:50:28] Voice 5: 19 which is the subject. The TUP if allowed will allow the uses to be

[0:50:33] Voice 5: permitted until that process is finalized so referencing uh figure two which is on page 36

[0:50:39] Voice 5: of the agenda the proposal entails converting the existing 112 meter squared prefabricated

[0:50:49] Voice 5: dwelling to a thrift store and storage for the archives and museum use of the outside areas for

[0:50:56] Voice 5: fall fair activities drop off driveway access and off-street parking including two accessible stalls

[0:51:03] Voice 5: and bike parking and to undertake future additions to the dwelling to

[0:51:10] Voice 5: put in an access ramp, accessible public washrooms and a roof cover over the

[0:51:15] Voice 5: existing stair entrances to the dwelling. The TUP has been drafted using the

[0:51:21] Voice 5: existing OCP guidelines and in consultation with the applicants and it

[0:51:26] Voice 5: is for a term of three years which could be renewed for up to a further three

[0:51:30] Voice 5: years by application if that's necessary. The proposal is for a non-profit thrift store,

[0:51:40] Voice 5: archives and museum storage and fall fare uses, all of these which provide a valuable and necessary

[0:51:46] Voice 5: service to the community of Maine Island. As well, the additions to the building will improve

[0:51:51] Voice 5: accessibility to the store and the use of the outside area will facilitate increased space for

[0:51:56] Voice 5: for fall fair activities and parking needs.

[0:51:59] Voice 5: Staff considers those rationales to be reasonable.

[0:52:04] Voice 5: In terms of impacts on neighboring properties,

[0:52:07] Voice 5: those are viewed as minimal on direct neighbors

[0:52:11] Voice 5: and the local neighborhood.

[0:52:13] Voice 5: And noting that subject property is contiguous

[0:52:15] Voice 5: with other agricultural society properties

[0:52:20] Voice 5: and is on the Eastern periphery of the Miners Bay

[0:52:23] Voice 5: Bay Miners Bay commercial and community service area. Estimated the main impacts would be

[0:52:29] Voice 5: primarily from increased traffic, road safety and parking. And as noted, the permit as drafted

[0:52:36] Voice 5: requires compliance with LEB parking requirements and has accessible accessible parking stalls.

[0:52:42] Voice 5: stalls. And just addressing the impact of increased traffic, it's noted that the hours

[0:52:54] Voice 5: of operation are actually quite limited for the store, and at a maximum, they've been

[0:52:58] Voice 5: limited to 9 a.m. to 1 p.m. on Wednesday, Friday, and Saturdays. So the permit conditions

[0:53:05] Voice 5: or the TEP permit conditions, there's not too many of them, but they're consistent with

[0:53:11] Voice 5: the OCP guidelines and they ensure that they are drafted to ensure that the uses don't have

[0:53:17] Voice 5: an unreasonable impact on the local area. Noting landscape buffering conditions weren't included

[0:53:25] Voice 5: as circulated they could be added by amendment prior to approval by the LTC or those could be

[0:53:31] Voice 5: deferred to the rezoning process. The three-year period is recommended in order to accommodate

[0:53:39] Voice 5: date any possible extended time frame with the mentioned rezoning application the notices were

[0:53:46] Voice 5: circulated to surrounding property owners as required and also published in the driftwood

[0:53:52] Voice 5: newspaper and its staff has not received any response to that notification so therefore our

[0:53:58] Voice 5: recommendation is that the ltc approve issuance of the tup for a period of three years the rationale

[0:54:05] Voice 5: Rationale being that the permit will allow the uses of pending rezoning of the property by separate application.

[0:54:14] Voice 5: They facilitate important community services provided by the society.

[0:54:19] Voice 5: The rationale is reasonable, and notification has generated no response, and the permit is drafted, is consistent with OCP guidelines,

[0:54:29] Voice 5: and it ensures that the use does not have an unreasonable impact on the local area.

[0:54:33] Voice 5: and alternatives are included and that's my summary thank

[0:54:38] Trustee Rogers: you very much um i i know i have

[0:54:41] Trustee Rogers: a couple of very short questions but trustees do you have any questions for the planner

[0:54:45] Trustee Rogers: no questions okay so i the only question just because i don't know the area i was looking at

[0:54:51] Trustee Rogers: the map and the property to the south i know we didn't get a response to it is that a residential

[0:54:57] Trustee Rogers: property uh

[0:54:59] Voice 5: sorry directly to the south is that what you're

[0:55:01] Trustee Rogers: talking yeah the one that's marked

[0:55:03] Trustee Rogers: because number one like there's 919 and then there's the bigger property that's number one

[0:55:10] Voice 5: you mean sorry you mean to the east oh

[0:55:12] Voice 8: is that the east i thought that was okay no we did not

[0:55:16] Voice 5: receive any response from any neighbors so yeah yeah i know lots

[0:55:21] Voice 5: lots lots 17 directly to the

[0:55:22] Voice 5: south is actually owned by the agricultural society no

[0:55:26] Trustee Rogers: no i was talking about number one

[0:55:27] Trustee Rogers: because number eight number 18 it won't make they're already have the other thing in front

[0:55:32] Trustee Rogers: of them said number one this is now going to be right next door to them and um but there's

[0:55:38] Trustee Rogers: nothing from them the other question i

[0:55:40] Trustee Rogers: had is the way the tup's grant drafted it from the 9

[0:55:44] Trustee Rogers: to 1 pm will that be like enough hours to accommodate the fall fair so

[0:55:52] Voice 5: those are just

[0:55:52] Voice 5: the hours of the store so that's

[0:55:56] Trustee Rogers: that's not the way i read it oh um the uses in section

[0:56:02] Trustee Rogers: Section two, which include the fall fair activities

[0:56:05] Trustee Rogers: shall be limited to forming part of this permit

[0:56:09] Trustee Rogers: and the hours 9 a.m. to, so I was a little,

[0:56:11] Trustee Rogers: I just was a little, I

[0:56:13] Voice 11: was wondering whether,

[0:56:14] Trustee Rogers: because I thought, oh, I don't know any fall fairs

[0:56:17] Trustee Rogers: that would end at one o'clock this afternoon.

[0:56:19] Voice 5: Sorry, Chair Rogers, the intent there

[0:56:21] Voice 5: was that that is just the store hours.

[0:56:24] Voice 5: Sorry, I'm just opening the actual application right now

[0:56:29] Voice 5: or the TUP.

[0:56:30] Voice 5: permits

[0:56:30] Trustee Rogers: the permits on page 47 of our package

[0:56:34] Voice 5: okay and

[0:56:36] Trustee Rogers: i i didn't want to get us into a scenario

[0:56:38] Trustee Rogers: where we said you can only have the fall fair from nine to one if that's not the intent then

[0:56:42] Trustee Rogers: i'm guessing it's not so

[0:56:44] Voice 5: that i mean by amendment we could clarify that so i mean it should say the

[0:56:48] Voice 5: hours of operation for the um for the thrift store uh and there is no i mean the fall fair

[0:56:55] Voice 5: is a seasonal activity so um yeah it wouldn't be that we could clarify that um i don't believe

[0:57:01] Trustee Rogers: to say the uses in sections 2a and b above

[0:57:07] Voice 11: and

[0:57:08] Trustee Rogers: that would have the strip store and the

[0:57:10] Trustee Rogers: museum are limited to those and then there's no limitations presumably on the fall fair does that

[0:57:16] Trustee Rogers: make sense that

[0:57:18] Voice 5: makes sense to me

[0:57:18] Trustee Rogers: yeah trustees do you understand does that make sense to you

[0:57:25] Voice 11: yeah

[0:57:25] Trustee Rogers: so all move that we amend the temporary use permit uh in section 3a to read the hours

[0:57:33] Trustee Rogers: of operations sorry no no sorry in section three to read the uses is in section two a and b as

[0:57:43] Trustee Rogers: As opposed to, yeah.

[0:57:45] Trustee Rogers: Did you get that, Pat?

[0:57:58] Voice 16: You're amending the TUP.

[0:58:01] Trustee Rogers: In section three.

[0:58:03] Voice 16: Section three, yeah.

[0:58:04] Voice 16: To read.

[0:58:06] Trustee Rogers: To read, okay.

[0:58:07] Trustee Rogers: Quote, the uses in section two A and B.

[0:58:14] Voice 19: Okay, yep.

[0:58:15] Trustee Rogers: Dot, dot, dot, okay?

[0:58:17] Voice 19: Yep.

[0:58:21] Trustee Rogers: I'll call it no further discussion I'll call a vote and if there's no questions from trustees

[0:58:28] Trustee Rogers: for the planner I'll just turn to Miss Pop and ask if you have anything you wish to address in

[0:58:32] Trustee Rogers: terms of the application no

[0:58:37] Voice 2: the I have no further questions and the fall fair is simply one day

[0:58:43] Voice 2: of the year third saturday in august and children's activities occur on lot nine it would

[0:58:51] Voice 2: just allow them to spill over onto lot 19 yeah

[0:58:54] Trustee Rogers: and that's why i just didn't want to have some

[0:58:57] Trustee Rogers: sort of argument that there were discussion that you were limited nine to one so so thank you for

[0:59:04] Trustee Rogers: that uh so if there's uh move the amendment

[0:59:08] Voice 19: i'll move that the main island local trust committee

[0:59:11] Voice 19: approve issuance of temporary use permit application MA 2021.2 HOF for the Maine Island

[0:59:18] Voice 19: Agricultural Society fall fair for a period of three years.

[0:59:22] Trustee Rogers: And I think we have to put the words

[0:59:24] Trustee Rogers: as amended in there. As amended. Okay. Okay. Is there a seconder? Okay. Any further discussion

[0:59:29] Trustee Rogers: from either of you? No. All in favor? There you go. Thanks. Good very much. We look forward to

[0:59:34] Trustee Rogers: receiving your application for rezoning at some point. You now have the TUP for three years. So

[0:59:41] Trustee Rogers: So it may not be in this term, I suppose.

[0:59:44] Trustee Rogers: If there's nothing further,

[0:59:46] Trustee Rogers: thanks very much.

[0:59:50] Trustee Rogers: The next item on the agenda then is Silverstone, Stein and Young.

[0:59:58] Trustee Rogers: And the staff.

[1:00:00] Trustee Rogers: reports at page 50 of the agenda.

[1:00:01] Trustee Rogers: Thank you, Planner Testimony.

[1:00:03] Trustee Rogers: I think you're, is that the last of your up?

[1:00:05] Trustee Rogers: Yeah, I'll

[1:00:06] Trustee Rogers: be leaving now.

[1:00:06] Trustee Rogers: Thank you very much.

[1:00:07] Voice 5: Thanks very much.

[1:00:07] Trustee Rogers: Thank you.

[1:00:08] Trustee Rogers: Bye.

[1:00:09] Trustee Rogers: And that's at page 50 of the agenda

[1:00:13] Trustee Rogers: and Planner Chadwick is going to do.

[1:00:17] Trustee Rogers: And I think I saw somebody, I see Jeff Silverstein.

[1:00:24] Trustee Rogers: So yeah.

[1:00:26] Voice 2: Chair Rogers is also Amanda Young as well.

[1:00:29] Trustee Rogers: Okay, so if you want to move them over

[1:00:31] Trustee Rogers: and Mr. Silverstein and Ms. Young will come to you

[1:00:36] Trustee Rogers: in a moment after we have the planner presentation

[1:00:39] Trustee Rogers: and any questions from staff, our trustees to the staff.

[1:00:42] Trustee Rogers: So over to you Planner Chadwick.

[1:00:47] Voice 18: Thank you, Chair Rogers.

[1:00:48] Voice 18: So here we've got a DVP in front of you

[1:00:51] Voice 18: for essentially the real rebuilding of a large portion

[1:00:56] Voice 18: of a home on 721 Wilkes Road.

[1:01:01] Voice 18: So the home is situated very, very close to the property line.

[1:01:07] Voice 18: The DVP is for two things, specifically one related to the front setback.

[1:01:20] Voice 18: So there are a couple of items related to the front setback.

[1:01:24] Voice 18: So the way that the house is currently positioned is that it protrudes quite a bit into the front setback.

[1:01:34] Voice 18: So the first part of the variance speaks to that specifically.

[1:01:39] Voice 18: So it's to basically legalize what is currently non-conforming, legally non-conforming.

[1:01:46] Voice 18: It's been identified by a VC assessment to have been built in 1971.

[1:01:51] Voice 18: And the dimensions of the existing that were provided on the survey and the dimensions identified by BC assessment records are almost identical, which identifies that that is the date of build.

[1:02:11] Voice 18: So in the front, the existing building protrudes into the setback and the applicants are also interested in building a little bit of an extension to the west.

[1:02:27] Voice 18: So this is away from the portion that is on the property line and that portion will be parallel to the existing.

[1:02:36] Voice 18: existing, so we'll extend a little bit into the front setback.

[1:02:41] Voice 18: So the other part of the variance relates to the side setback, and there was a DVP issued

[1:02:53] Voice 18: in 1995 that I apologize, I neglected to include in the staff report, but I sent it to you

[1:03:03] Voice 18: this this morning um and this dvp was issue like basically legitimizes the existing sighting um

[1:03:11] Voice 18: of the property on the interior lot line basically right on the the property line um

[1:03:18] Voice 18: so essentially it it was pre-existing non-conforming and that uh that variance would

[1:03:26] Voice 18: would have essentially legalized that siting,

[1:03:31] Voice 18: legitimized that siting on the property line.

[1:03:34] Voice 18: The, you will see that the drawing was,

[1:03:37] Voice 18: that was included with that DVP is hand-drawn.

[1:03:41] Voice 18: So we have a more specific numbers based on the legal survey

[1:03:47] Voice 18: in this development permit application.

[1:03:51] Voice 18: So the one portion of that relating,

[1:03:53] Voice 18: of the DVP relating to the side lot line was relating to that the siting on of the actual

[1:04:01] Voice 18: building on the property line the second piece um or very close to the property line the seven

[1:04:07] Voice 18: second part of it is relating to the extension of the deck so there's interest uh from the

[1:04:13] Voice 18: applicants to extend the deck to basically the end of the house um so it would extend it to the

[1:04:19] Voice 18: the property line. Their rationale, the rationale for this, this variance is the house, apparently,

[1:04:29] Voice 18: the, it's in very poor shape, including the foundation. And so essentially, as the applicants

[1:04:40] Voice 18: have identified, there's safety risks to continuing on the existing foundation and

[1:04:45] Voice 18: and the renovation will be very extensive.

[1:04:51] Voice 18: Their rationale related to the expansion of the deck

[1:04:54] Voice 18: on the north side of the property,

[1:04:56] Voice 18: which is that piece facing the water,

[1:04:58] Voice 18: which would extend to the property line on the east

[1:05:02] Voice 18: where they're right next to their neighbors,

[1:05:05] Voice 18: is that they plan to have an egress

[1:05:09] Voice 18: from the proposed bedroom out of that,

[1:05:12] Voice 18: and out of that from that that deck area and and they they plan they intend to

[1:05:22] Voice 18: work with the neighbors to address privacy issues so I have heard from the

[1:05:27] Voice 18: neighbors so with respect to issues that have emerged we've received

[1:05:33] Voice 18: correspondence from from both Amanda young and James Larson that live next

[1:05:41] Voice 18: Next door, Amanda, I believe you will,

[1:05:44] Voice 18: her correspondence is included in the package

[1:05:48] Voice 18: and she indicates her concerns related specifically

[1:05:51] Voice 18: to privacy issues and not increasing the potential impact.

[1:05:59] Voice 18: Excuse

[1:06:00] Trustee Rogers: me, Planner Chadwick,

[1:06:01] Trustee Rogers: I think you mean Tiffany Hedges, don't you?

[1:06:03] Voice 18: Oh yeah, sorry, sorry.

[1:06:04] Voice 18: Andy

[1:06:04] Trustee Rogers: Young is the property owner.

[1:06:06] Voice 18: Yeah, sorry.

[1:06:06] Trustee Rogers: Just so we're all clear, our Zoom is off.

[1:06:08] Voice 18: Yeah, sorry, sorry, I was looking at the wrong name here.

[1:06:10] Voice 18: yeah i meant tiffany tiffany hedges and james larson sorry thanks chair that's

[1:06:14] Voice 11: okay um

[1:06:15] Voice 18: uh yeah

[1:06:16] Voice 18: so the the correspondence tiffany identifies what their uh their concerns are i also had a

[1:06:22] Voice 18: conversation um with james larson who also expressed the same concerns relating to the

[1:06:28] Voice 18: the extension of the deck on the water side of the property.

[1:06:37] Voice 18: So staff are supporting this variance.

[1:06:47] Voice 18: One of the items that I will add is that the applicants

[1:06:53] Voice 18: are removing all of the other existing outbuildings

[1:06:56] Voice 18: to ensure that the the total square footage is under 20% they the expansion

[1:07:06] Voice 18: to the footprint in the on the west side the side away from the property line is

[1:07:12] Voice 18: is quite minimal the the deck expansion won't be it's total square footage is

[1:07:19] Voice 18: not much more than what is currently existing the as I mentioned their

[1:07:25] Voice 18: rationale for the uh the the deck extension is is for an egress from the bedroom they they plan

[1:07:31] Voice 18: to work with the uh they may have already had conversations with the neighbors about addressing

[1:07:35] Voice 18: that um but again um there are considerations to be made about the uh related to the um the

[1:07:42] Voice 18: neighbors concerns with respect to that um and um yeah i think that's that's sort of the extent of

[1:07:48] Voice 18: bit open for questions so

[1:07:53] Trustee Rogers: before we turn to the applicant questions for the planner nothing from

[1:07:59] Trustee Rogers: trustee maude anything from you trustee dodds i'm afraid i have a couple i know i'm the one because

[1:08:04] Trustee Rogers: i'm quite am i correct that i understand that from the application it sounds like the house

[1:08:12] Trustee Rogers: is right on the property line but the fence that's put up is like three feet into the property

[1:08:20] Trustee Rogers: of the neighbor, of Ms. Hedges, Mr. Larson's property.

[1:08:25] Trustee Rogers: So there's actually

[1:08:26] Trustee Rogers: a gap, but that gap between the house and the fence belongs

[1:08:29] Trustee Rogers: to the neighbor. Have I got that right?

[1:08:31] Voice 18: That's correct, yeah.

[1:08:33] Trustee Rogers: And is this a complete rebuild or

[1:08:37] Trustee Rogers: a renovation? I've read it a couple times and I can't get my head around which

[1:08:41] Trustee Rogers: it is.

[1:08:42] Voice 18: So my understanding is I think we could consider

[1:08:46] Voice 18: pretty much a rebuild. And the applicants

[1:08:49] Voice 18: can speak more directly to that but i understand that they'll be retaining some of the there was

[1:08:53] Voice 18: a former piece of the of the original dwelling that was older than the 1971 um extension that

[1:08:59] Voice 18: is actually quite well built so they intend to retain some of that and that's the portion facing

[1:09:05] Voice 18: the water um and then basically the long portion of the l was the the new build which is the part

[1:09:11] Voice 18: that uh that will essentially be rebuilt okay

[1:09:16] Trustee Rogers: maybe i could ask the silver stains i'm just

[1:09:18] Trustee Rogers: trying to picture it because i unfortunately can't get there to see it so um i wish i could anyway um

[1:09:26] Trustee Rogers: hi hi

[1:09:29] Voice 1: there um you've captured it well and thank you for just inviting us to to present this and

[1:09:36] Voice 1: um we bought the house back in august of 2020 so just about 10 months ago and as narissa's

[1:09:43] Voice 1: pointed out it's a legally non-conforming house to your question chair rogers part of the house

[1:09:51] Voice 1: sits on post and pad and part of it sits on a foundation so it's the part that's on post and

[1:09:57] Voice 1: pad that we're looking to rebuild and it's the part that has a foundation that we're looking

[1:10:02] Voice 1: to renovate which

[1:10:08] Voice 9: part is which so

[1:10:10] Voice 1: the part of the house that runs um adjacent to the neighbor's

[1:10:15] Voice 1: property is the part of the house that sits on post and pad the part of the house that faces

[1:10:21] Voice 1: the bay is built on foundation right

[1:10:25] Trustee Rogers: and and okay and the foundation comes sort of right to the

[1:10:31] Trustee Rogers: part of i mean it's just hard to tell from the drawings whether the where the which is which

[1:10:36] Trustee Rogers: but okay i understand i think thank you yeah

[1:10:39] Voice 12: okay

[1:10:40] Trustee Rogers: so is there anything else you wish to address in

[1:10:42] Trustee Rogers: the staff report in particular i might ask you if you want to talk about the the concerns about the

[1:10:48] Trustee Rogers: neighbor because i'm guessing

[1:10:49] Trustee Rogers: um well

[1:10:50] Voice 1: i mean i think that narissa narissa captured it well in

[1:10:53] Voice 1: her report um i think it's important for us to say at the outset that what we're looking to do of

[1:11:01] Voice 1: course is to update the house it is uh in need of updating um and when we bought the house that was

[1:11:07] Voice 1: always our intention. We weren't aware of the fact that the fence, which is a separate issue from

[1:11:15] Voice 1: the application, is not sited properly. We became aware of that when we had a

[1:11:21] Voice 1: survey done and we're obviously more than willing to work with the neighbor to address that issue,

[1:11:28] Voice 1: but we're looking to essentially rebuild and improve the house that exists.

[1:11:34] Voice 1: exists. You know, I think it's important to, I mean, I've looked at the concerns. We reached out

[1:11:40] Voice 1: to the neighbours. We've been to the island a few times since we bought the home and made

[1:11:46] Voice 1: attempts to meet all the neighbours. We've met many of them. Unfortunately, Tiffany and her

[1:11:53] Voice 1: partner weren't home. We weren't able to meet them, but we were able to connect with them in

[1:11:57] Voice 1: the last couple of weeks. So we're aware of their concerns. And then, of course, we've seen

[1:12:02] Voice 1: uh the letter that they submitted and you know i think that the principal concern that they have

[1:12:09] Voice 1: has to do with the fence we've had a chance to talk to them about that we've made it clear that

[1:12:16] Voice 1: you know that we agree that that is not where it should be and that it's not right

[1:12:21] Voice 1: and that we're absolutely willing to to address that together with them and i think more importantly

[1:12:28] Voice 1: you know we consider ourselves very lucky to be part of this community and want to be

[1:12:35] Voice 1: accommodating reasonable and respectful as much as possible and you know to the points that are

[1:12:41] Voice 1: raised by the neighbors that principal issue seems to be the fence of course we're willing

[1:12:47] Voice 1: to accommodate that they've expressed issues around lack of privacy I mean there's not much

[1:12:55] Voice 1: Much we can do about the fact that the house we purchased is a legally non-conforming house.

[1:13:00] Voice 1: It's closer than I suppose it would be ideally, but that's where it is.

[1:13:06] Voice 1: And we're looking to rebuild it.

[1:13:09] Voice 1: There are issues of concern expressed around disruption during construction.

[1:13:18] Voice 1: We've chatted with our contractor, Steve Pike, about that to get his input and to let him know what the neighbours' concerns are.

[1:13:26] Voice 1: He said that he's able to do the work with minimal disruption.

[1:13:32] Voice 1: And there were concerns about our being able to access that side of the house going forward because of where the house is situated.

[1:13:41] Voice 1: And, of course, you know, maintaining the house is something we obviously intend to do.

[1:13:47] Voice 1: And I suppose like anybody, we'd need to be able to access the legally non-conforming side of the house to be able to fix things and address things on that side of the house.

[1:14:01] Voice 1: I don't know if there are other issues that I've neglected to address.

[1:14:05] Voice 1: address the the question of the deck i mean yes narissa pointed out that we have designed a

[1:14:11] Voice 1: bedroom there and of course we are required to have an egress out of that bedroom so um

[1:14:21] Voice 1: we're we're hoping to be able to do that there were concerns expressed about about the soffit

[1:14:27] Voice 1: um on the side of the house close to the neighbor we've actually addressed that as well

[1:14:31] Voice 1: by reducing the length and size of the soffit

[1:14:36] Voice 1: so that it will not be impinging

[1:14:38] Voice 1: as much as it currently does impinge

[1:14:42] Voice 1: and the roof line as well.

[1:14:45] Voice 1: So, you know, I think that we've been sensitive

[1:14:49] Voice 1: to certainly all of the issues,

[1:14:51] Voice 1: sensitive to the neighborhood.

[1:14:53] Voice 1: And our feeling is,

[1:14:55] Voice 1: and I think Marissa again has captured it well,

[1:14:58] Voice 1: is that we, of course,

[1:15:00] Voice 1: are more than willing to work with the neighbors and view what we're doing as an improvement not

[1:15:06] Voice 1: just to the house but to the neighborhood in general okay

[1:15:12] Voice 8: questions the trustees have questions

[1:15:15] Trustee Rogers: trustee dots i

[1:15:16] Voice 19: don't have any questions i know the house well um number one i'm delighted that

[1:15:22] Voice 19: this is not another teardown from an environmental point of view teardowns on the island are very

[1:15:27] Voice 19: very hard on the environment and we do have people who would often take that particular house and

[1:15:33] Voice 19: simply tear it down as the applicants have said this house has been been given a variance already

[1:15:41] Voice 19: and has been there for quite a long time i'm not sure how long tiffany's been on her property but

[1:15:46] Voice 19: certainly that house has been there for a significant amount of time nothing new about

[1:15:50] Voice 19: the fact that it's on the property line i think obviously the applicants as well are working as

[1:15:57] Voice 19: best they can with the neighbor the biggest concern that tiffany had just had was with a

[1:16:02] Voice 19: a bit of an extension on the deck but overall that amount of extension haven't didn't specifically go

[1:16:08] Voice 19: and walk that particular section there but I haven't knowing what I do know about the house

[1:16:13] Voice 19: I don't see it being an issue so I have no questions and I'm just and I also know that

[1:16:19] Voice 19: of course the contractors that are working on it I was at the other house they just finished

[1:16:22] Voice 19: quite often and I know that they they do good work and that they're local people with consideration

[1:16:28] Voice 19: for neighbors we have a situation in another part of the island where a house perfectly

[1:16:34] Voice 19: nice house on the waterfront was torn down and that project is going to go on for years and

[1:16:41] Voice 19: neighbors are just being tortured over that one so this is a win-win for everyone thank you

[1:16:48] Voice 19: so

[1:16:49] Trustee Rogers: just to be clear trustee dodge you don't have any concerns about the extension

[1:16:53] Voice 12: of the deck over

[1:16:53] Voice 12: to the property line trustee mott yeah

[1:17:00] Trustee Maude: i i unfortunately do have concerns about that

[1:17:03] Trustee Maude: i was wondering um i see that mr larson's is attending and i'm sort of for peace of mind

[1:17:10] Trustee Maude: i sort of would like to hear um how happy that they are about the deck and what concerns they

[1:17:18] Trustee Maude: have um because i have concerns but i'm not the neighbor um and if if they've had if the two

[1:17:26] Trustee Maude: neighbors have had correspondence back and forth and and mr larson satisfied that um things go

[1:17:31] Trustee Maude: forward i guess i'm okay with it but if they're still concerned i guess i'm not okay with it

[1:17:37] Trustee Rogers: well i you know we do things a little differently on maine uh if you'd like to hear from the

[1:17:42] Trustee Rogers: neighbor uh at this point i i'm willing to allow that to occur uh or agree to that to occur i don't

[1:17:50] Trustee Rogers: think i allow things but if trustees um i don't know if mr may perhaps mr larson was not here

[1:17:56] Trustee Rogers: when we uh did town hall which would be the normal place for people to comment on applications you're

[1:18:02] Trustee Rogers: okay with that trustee dots yeah okay mr larson if you i see you there if you'd look can we promote

[1:18:09] Trustee Rogers: mr james larson yes

[1:18:11] Voice 11: and

[1:18:12] Trustee Rogers: you'll get a chance to meet mr silver silver stream virtually and ms young

[1:18:19] Trustee Rogers: on um so mr larson uh you're promoted i don't see

[1:18:26] Voice 12: yet a microphone are you able to unmute yourself

[1:18:35] Voice 12: mr larson i

[1:18:40] Voice 2: don't think um mr larson has uh his mic and and video activated oh there it is it's

[1:18:46] Voice 2: showing up now you should be good now okay

[1:18:50] Trustee Rogers: there he is so mr larson if you unmute yourself and

[1:18:54] Trustee Rogers: And you're welcome to turn your camera on as well as you wish if you've got enough.

[1:18:57] Trustee Rogers: Some people don't have bandwidth.

[1:19:00] Trustee Rogers: Okay, you're now unmuted.

[1:19:02] Voice 6: This is the first time using Zoom, sorry.

[1:19:04] Voice 6: That's okay.

[1:19:06] Trustee Rogers: How do I turn the camera on?

[1:19:07] Trustee Rogers: You know what?

[1:19:07] Trustee Rogers: It was the first time for all of us at one point.

[1:19:09] Trustee Rogers: Start video.

[1:19:09] Voice 6: There we go.

[1:19:10] Voice 6: How are you all doing?

[1:19:12] Voice 6: Right on.

[1:19:14] Voice 6: Meet the neighbors.

[1:19:16] Voice 6: Yeah.

[1:19:17] Voice 6: Yeah, no, we have talked briefly with Amanda.

[1:19:20] Voice 6: Amanda, I called her last week about her concerns about the project, obviously.

[1:19:25] Voice 6: You know, I'm a builder in Kamloops here, and I can see some difficulties you're going to have with that, you know, the house.

[1:19:32] Voice 6: Just our main concern is the deck going built to the setback, you know, into the reason the bylaws are there for the setbacks is to not build into those things.

[1:19:44] Voice 6: You know, egress of windows.

[1:19:45] Voice 6: Well, we have a two-story house.

[1:19:46] Voice 6: we don't have sun decks and access off all of our windows on our um second floor as well so

[1:19:53] Voice 6: you know i just don't agree with the building anything new into these setbacks they're there

[1:19:59] Voice 6: for a reason because if we built our deck to the property line then we could have morning coffee

[1:20:04] Voice 6: together you know what i mean like you know as it is we have a house that's

[1:20:09] Voice 6: right on the property line you know my kids soccer balls are going to bounce off the side

[1:20:13] Voice 6: of the house like it's that close to the house and you know fire issues too it's you know there's

[1:20:21] Voice 6: 10 feet set back and property lines for reasons for that um you know we're willing to leave the

[1:20:26] Voice 6: existing fence up there until all the work is completed just to more safely from our three

[1:20:31] Voice 6: kids and our dog that when we're out there that you know and you're gonna need access to doing

[1:20:36] Voice 6: that so we're willing to leave it up temporarily until the renovation is done and then you know

[1:20:43] Voice 6: it taken down and put on the property line where it should be and uh yeah okay

[1:20:51] Trustee Rogers: uh mr trustee maud

[1:20:53] Trustee Rogers: do you have any questions for mr arson um

[1:20:56] Trustee Maude: no not nothing specifically um i just i i've read

[1:21:00] Trustee Maude: through the package i've read through the concerns the neighbors and and um i i do agree that you

[1:21:07] Trustee Maude: know that deck extension really does infringe on the neighbors and in my mind if the neighbors are

[1:21:15] Trustee Maude: happy with it i'm okay with granting your variance but if neighbors aren't happy with it i'm really

[1:21:21] Trustee Maude: hard pressed to sort of endorse that because we're trying hard not to do these type of things

[1:21:27] Trustee Rogers: right um just from a technical point of view uh planner chadwick if we look at um

[1:21:35] Trustee Rogers: sorry i'm trying to find the actual permit itself and it's lost the page oh

[1:21:42] Voice 18: let me see what page am

[1:21:44] Voice 18: Am I on here?

[1:21:50] Trustee Rogers: It's on, it starts on page, oh, that's the notice.

[1:21:53] Trustee Rogers: The actual app is on page 73.

[1:21:56] Trustee Rogers: It's 2BII that is the extension of the deck.

[1:22:03] Trustee Rogers: Am I right?

[1:22:06] Voice 18: That's correct.

[1:22:08] Voice 18: Yeah, it's the second portion of that second part.

[1:22:12] Trustee Rogers: So, okay, so just so I'm clear,

[1:22:15] Trustee Rogers: two a i allows that's for the front setback that's

[1:22:22] Voice 18: yeah a is all for the front setback

[1:22:24] Voice 18: so that doesn't and

[1:22:25] Trustee Rogers: then b is and see that's the what got me confused it's the replacement

[1:22:30] Trustee Rogers: of a pre-existing legally non-conforming dolling um as close as four meters from the interior side

[1:22:38] Trustee Rogers: flat line um so it's not a zero setback it's a 0.4 setback right yeah

[1:22:45] Voice 18: that's how that's how it's

[1:22:47] Voice 18: been identified on the legally the legal survey that was and

[1:22:50] Trustee Rogers: the addition of a deck to a pre and

[1:22:52] Trustee Rogers: that that so it's b that would be the one that would allow the extension of what these currently

[1:22:57] Voice 12: in

[1:22:58] Trustee Rogers: front in front of the full length of the of the house

[1:23:03] Voice 12: okay

[1:23:04] Trustee Rogers: um so thank you mr larson

[1:23:09] Trustee Rogers: Mr. Silverstein, do you wish to say anything in response?

[1:23:13] Trustee Rogers: You can see that Mr. Larkson still has some concerns.

[1:23:16] Voice 1: Yeah, yeah.

[1:23:17] Voice 1: Well, James, first of all, nice to meet you.

[1:23:18] Voice 1: And thank you for being as accommodating as you are.

[1:23:22] Voice 1: We do appreciate it.

[1:23:24] Voice 1: And we hope that, of course, what we're doing is going to improve everything in the neighborhood.

[1:23:29] Voice 1: We believe it will and hope that you feel the same way.

[1:23:33] Voice 1: And I can appreciate that you have concerns.

[1:23:35] Voice 1: concerns. The Deccan question would provide us with what is required by provincial law,

[1:23:44] Voice 1: which is to have egress out of a bedroom. And, you know, we also, I think, made the point that

[1:23:53] Voice 1: and shared some diagrams with James and with Tiffany, that we were again prepared to

[1:24:01] Voice 1: address those concerns with privacy screening at the end of the deck, but the extension in

[1:24:10] Voice 1: question doesn't extend beyond, of course, the property, the house itself, and that we wouldn't

[1:24:18] Voice 1: be using it very much. Obviously, most of the time we spend outdoors will be spent away from

[1:24:26] Voice 1: the water and in the sun. I mean, I think we made the point in the letter that we shared with

[1:24:30] Voice 1: with Narissa, that really it's to provide egress and the only use of it would, I suppose, be in

[1:24:39] Voice 1: the morning if we wanted to step out and have a cup of coffee. But, you know, we appreciate that

[1:24:46] Voice 1: the houses are close to one another. And, you know, we value our privacy, of course, as much

[1:24:52] Voice 1: as everybody on the island. And we get that, you know, that this is a special place and that

[1:24:57] Voice 1: everybody on the island wants to protect that um but our feeling is that that minor extension

[1:25:06] Voice 1: of the deck um gives us something that is actually an important safety issue um and and our hope is

[1:25:14] Voice 1: that in the larger scheme of things what we're doing uh will be seen as a as a you know vast

[1:25:21] Voice 1: improvement on things so that's you know that's that's our position I understand

[1:25:26] Voice 6: but they're also the setbacks are there for legal reasons as well right and you

[1:25:32] Voice 6: know is and you're the third owner that have been there since we've been there

[1:25:35] Voice 6: and what if you have your morning coffee now but in two years from now it's not a

[1:25:41] Voice 6: morning coffee people that own the house type thing you know okay mr. Dyson

[1:25:47] Trustee Rogers: thanks I think I understand your position and I think I understand mr.

[1:25:50] Trustee Rogers: Mr. Silverstein, that is so you can have your own debate or discussion.

[1:25:54] Trustee Rogers: I appreciate your point of view. The other thing,

[1:25:57] Trustee Rogers: the only question I have is my understanding about the egress safety issue,

[1:26:01] Trustee Rogers: which is either a window or a door that you don't have to have a door out of

[1:26:06] Trustee Rogers: the, out of a bedroom. That's right.

[1:26:07] Trustee Rogers: And I just pulled it up because that was my understanding and on my,

[1:26:11] Trustee Rogers: on my, my internet and that's what it says, but I'm not a builder.

[1:26:17] Trustee Rogers: My understanding has always been that you either need an emergency exit window or a door out of a bedroom.

[1:26:26] Trustee Rogers: Yeah, it's a

[1:26:26] Voice 6: certain square footage of glass that needs to be removed.

[1:26:29] Voice 6: And

[1:26:29] Trustee Rogers: it has to be able to be open so they can get out in an emergency.

[1:26:34] Trustee Rogers: Okay, so thank you both. I think we understand the issue clearly.

[1:26:38] Trustee Rogers: Just hold on, you can turn your cameras off.

[1:26:41] Trustee Rogers: we're going to now go back to the local press committee to decide what to do with the application

[1:26:45] Trustee Rogers: so um okay i think i've heard trustee maude say that he's not he's not uh in favor of the

[1:26:54] Trustee Rogers: extension for the debt but i'll let him say that himself oh

[1:26:59] Trustee Maude: i just wonder is this one of these

[1:27:02] Trustee Maude: applications that we maybe should consider consider setting off the apc just to get another

[1:27:07] Trustee Maude: another set of eyes on this um see if somehow we can get a consensus i

[1:27:16] Voice 19: personally i think it

[1:27:18] Voice 19: would be difficult for the apc to figure out because what we're really arguing about is the

[1:27:23] Voice 19: deck the extension to the deck and because the house was already built too close to obviously

[1:27:28] Voice 19: on the property line many years ago i i you know i think i think it's a a challenge for a larger

[1:27:35] Voice 19: group like the apc to decide so i think the easier thing is simply to take the deck off of the

[1:27:40] Voice 19: variance permit because that's a contentious issue um i think it is i

[1:27:46] Trustee Rogers: mean i mean to be honest uh to

[1:27:47] Trustee Rogers: be honest there are some ltcs that would say if you're going to build a new house move it so it's

[1:27:52] Trustee Rogers: legal um and we

[1:27:53] Trustee Rogers: and you guys aren't saying that right no yeah

[1:27:55] Voice 8: no and no

[1:27:56] Trustee Rogers: and uh and so here i'll

[1:28:00] Voice 19: hear what i hear

[1:28:00] Trustee Rogers: okay go ahead i'll

[1:28:02] Voice 19: make the motion that we remove 2b number one i i the

[1:28:08] Voice 19: addition of a deck to a pre-existing legally non-conforming dwelling as close as 0.4 meters

[1:28:15] Voice 19: 1.3 feet from the interior side lot line okay

[1:28:21] Trustee Rogers: is there a seconder there's a seconder for that do i

[1:28:24] Trustee Rogers: do the trustees wish to speak to that motion at all other

[1:28:29] Voice 19: than to say i don't think this is an

[1:28:31] Voice 19: an issue that the APC can really help us with.

[1:28:34] Voice 19: It's a dilemma, but traditionally variances

[1:28:37] Voice 19: without neighbor support are challenging

[1:28:40] Voice 19: and we don't normally proceed with them.

[1:28:44] Trustee Rogers: Right.

[1:28:46] Trustee Rogers: So there's a motion on the floor to amend the.

[1:28:51] Trustee Rogers: Permit.

[1:28:52] Trustee Rogers: The permit, first of all.

[1:28:54] Trustee Rogers: So that's been seconded.

[1:28:56] Trustee Rogers: Anything from you Trustee Maag

[1:28:57] Trustee Rogers: before I take the vote on that?

[1:28:59] Trustee Rogers: So all in favor of that amendment to the permit.

[1:29:02] Trustee Rogers: passes and then does somebody want to move the actual permit i

[1:29:07] Voice 19: will once i find it it's at the

[1:29:11] Trustee Rogers: beginning of the i know but you have to i know i know i know i

[1:29:15] Voice 19: want my paper back that's here

[1:29:19] Voice 19: somewhere oh okay i move that the main island local trust committee approved the issuance of

[1:29:27] Voice 19: of Development Variance Permit Application,

[1:29:31] Voice 19: MADVP 2021.2 Silverstein and Young as amended.

[1:29:37] Trustee Rogers: Okay, that's seconded.

[1:29:39] Trustee Rogers: Any further discussion?

[1:29:40] Trustee Rogers: I just want to stop and just make sure Pat,

[1:29:43] Trustee Rogers: you got the amendment and this motion, I assume.

[1:29:46] Trustee Rogers: Yes.

[1:29:47] Trustee Rogers: Thanks, Pat.

[1:29:48] Trustee Rogers: So that's been moved and seconded.

[1:29:50] Trustee Rogers: All in favor?

[1:29:52] Trustee Rogers: So that passes.

[1:29:53] Trustee Rogers: So nice to meet you.

[1:29:55] Trustee Rogers: Good luck with your renovation project

[1:29:57] Trustee Rogers: project and uh

[1:30:00] Trustee Rogers: So yes, as you've heard from Trustee Dodds,

[1:30:03] Trustee Rogers: pretty important to make sure you get your neighbors

[1:30:06] Trustee Rogers: on-site when things like this occur.

[1:30:08] Trustee Rogers: So thank you very much.

[1:30:09] Trustee Rogers: Nice to meet you.

[1:30:10] Trustee Rogers: I understand you're still in Ontario

[1:30:11] Trustee Rogers: and you're looking forward to-

[1:30:13] Voice 1: We are very much.

[1:30:15] Trustee Rogers: Enjoying what is a fabulous community of Maine Island.

[1:30:18] Voice 1: We absolutely are.

[1:30:19] Voice 1: So thank you.

[1:30:20] Trustee Rogers: Take care, bye-bye.

[1:30:24] Trustee Rogers: We're now at 10.4,

[1:30:26] Trustee Rogers: uh which is the um cotton part and this is the bylaws and it's a page 77 this is yes

[1:30:35] Trustee Rogers: i will

[1:30:38] Trustee Maude: have to recuse myself at this point oh

[1:30:40] Voice 9: right you know what it's been so long i'd forgotten

[1:30:42] Voice 9: yes

[1:30:43] Trustee Maude: thank you now this is the last um issue prior to going to in camera correct okay so maybe just

[1:30:50] Trustee Maude: email me and we'll start on the in-camera portion yeah

[1:30:53] Trustee Rogers: we'll we'll make the motion to go in camera

[1:30:55] Trustee Rogers: and then bring you in and you've got the link

[1:30:58] Trustee Rogers: for the in-camera motion.

[1:31:00] Trustee Rogers: Thank you for

[1:31:00] Trustee Rogers: anybody watching, we'll deal with this

[1:31:02] Trustee Rogers: and then we're gonna go in camera for a few minutes

[1:31:04] Trustee Rogers: and we'll try and figure out a time when you can,

[1:31:06] Trustee Rogers: when to take the last item or the last application.

[1:31:09] Trustee Rogers: Thanks, Mr. Trustee, thanks for reminding me.

[1:31:14] Trustee Rogers: So this is the official community plan amendment

[1:31:20] Trustee Rogers: and the main bylaws back to us

[1:31:23] Trustee Rogers: after being through the executive

[1:31:24] Trustee Rogers: executive and now because it's an OCP amendment it had to go to the minister and it's been approved

[1:31:30] Trustee Rogers: I assume so trustee Dodds I don't know if you have any further comments related to this we've

[1:31:39] Trustee Rogers: given a third reading it's on page I'm

[1:31:44] Voice 19: ready go ahead

[1:31:46] Voice 19: I moved that main local trust committee

[1:31:49] Voice 19: bylaw number 177 cited as main island official community plan bylaw number 144 2007 amendment

[1:31:57] Voice 19: number 1 2019 be adopted and

[1:32:00] Trustee Rogers: i'll second that and i assume there's no discussion all in favor

[1:32:04] Trustee Rogers: that passes and the second motion i

[1:32:07] Voice 19: move that the main island local trust committee bylaw number

[1:32:09] Voice 19: 178 cited as main island land use bylaw number 146 2008 amendment number 1 2020 be adopted

[1:32:18] Voice 19: and

[1:32:19] Trustee Rogers: i'll second that all in favor and that passes unanimously thank you very much for all the work

[1:32:25] Trustee Rogers: on that uh planner chadwick and we're ready

[1:32:27] Trustee Rogers: to move on um now uh it's 2 30 i think it's safe to

[1:32:36] Trustee Rogers: say because maybe we'll take a little bit of a break too is is it safe to say we'll be back

[1:32:41] Trustee Rogers: in out of camera at three o'clock is that does everybody agree i don't think we're going to be

[1:32:47] Trustee Rogers: that long in camera but i think we can agree uh planner pajima are you okay with that yeah so

[1:32:55] Trustee Rogers: so so if you can put if you want to make the motion uh trustee dodds and then we can put a

[1:33:00] Trustee Rogers: motion up saying that we anticipate to be out of back in the regular meeting uh where's where's

[1:33:06] Voice 19: where's the wording for the motion

[1:33:07] Trustee Rogers: the agenda i can move it but the meeting be closed to the

[1:33:11] Trustee Rogers: public in accordance with the community charter art 4 division 3 section 91 d i for the purpose

[1:33:17] Trustee Rogers: of considering adoption of in-camera meeting minutes

[1:33:20] Trustee Rogers: dated March 29, 2021 and legal advice

[1:33:24] Trustee Rogers: and that the recorder and staff attend.

[1:33:26] Trustee Rogers: Seconded.

[1:33:27] Trustee Rogers: Seconded.

[1:33:28] Trustee Rogers: All in favor, that passes unanimously.

[1:33:30] Trustee Rogers: So thank you all.

[1:33:32] Trustee Rogers: We'll be back no sooner than three o'clock

[1:33:35] Trustee Rogers: and we'll recommence the regular agenda.

[1:33:38] Trustee Rogers: And you can stay on this link if you're here.

[1:33:42] Trustee Rogers: Trust, no, not us.

[1:33:43] Trustee Rogers: We're going to be in-camera meeting,

[1:33:45] Trustee Rogers: but people who are watching can stay on this.

[1:33:48] Voice 4: Hey, Maple, I've got two links to the in-camera

[1:33:51] Voice 4: meeting.

[1:33:52] Voice 2: Oh, okay. The most current one, Robert. The most recent one? Okay. Someone

[1:33:57] Voice 19: let David know

[1:33:59] Voice 19: we're going in-camera. And my question is, do I close this link for this meeting? Oh, yes. You'll

[1:34:06] Trustee Rogers: have to close it and come

[1:34:08] Voice 19: back. And then come back in. Okay. Just

[1:34:09] Voice 2: leave. Yeah. And I'm going to put

[1:34:11] Voice 2: the the break slide connects and

[1:34:29] Voice 12: we have everyone we need is here from our end okay uh

[1:34:54] Trustee Rogers: and i think we're yes we're live and we're recording so we'll um start thank you for

[1:35:00] Trustee Rogers: um re-attending i'm sorry about the technical um actually my first time i can remember we went in

[1:35:09] Trustee Rogers: camera in the middle of a meeting so that may be why anyway we uh hopefully it looks like most of

[1:35:15] Trustee Rogers: the folks that were here are back uh we're going to rise and report that we adopted some in-camera

[1:35:21] Trustee Rogers: minutes uh from march of 2021 and uh we received a uh a legal opinion uh and clarify had some

[1:35:33] Trustee Rogers: clarifying questions related to amenities and issues of that nature. So we're now

[1:35:42] Voice 9: at, welcome

[1:35:44] Voice 9: back and thank you for rejoining us here on Canadian National Indigenous Day.

[1:35:50] Trustee Rogers: We're at 10.5

[1:35:52] Trustee Rogers: of the agenda and so we're going to do the following. I'm actually now wondering, I should

[1:36:02] Trustee Rogers: I should just let the Maine Island Housing Society

[1:36:05] Trustee Rogers: present first, ask them to present first

[1:36:09] Trustee Rogers: and then ask them to stay

[1:36:11] Trustee Rogers: and for the discussion about the staff report.

[1:36:16] Trustee Rogers: And I know that David Brown and Deborah Goldman are here

[1:36:20] Trustee Rogers: and wondered whether they wanted to,

[1:36:23] Trustee Rogers: and I know they have a, I understand

[1:36:25] Trustee Rogers: it was a very short presentation

[1:36:27] Trustee Rogers: and reaction to the staff report

[1:36:29] Trustee Rogers: because otherwise we may get into the staff report

[1:36:32] Trustee Rogers: and get bogged down in some discussions about parts of it.

[1:36:36] Trustee Rogers: So is that okay with you, Planner Chadwick,

[1:36:38] Trustee Rogers: that I let them sort of make their presentation,

[1:36:40] Trustee Rogers: but also invite them to stay to address specific issues as they arise?

[1:36:45] Trustee Rogers: So Deborah and David, could you, sorry, Maple, can you promote them?

[1:36:52] Voice 12: Is that okay with you, Ms.

[1:37:02] Trustee Rogers: Goldman and Mr. Brown?

[1:37:03] Trustee Rogers: I understood that you wanted to make a short presentation to us

[1:37:09] Trustee Rogers: to make some comments related to the staff report to us is that correct

[1:37:12] Voice 17: that's correct thank you yeah

[1:37:14] Voice 17: we would like to do that okay

[1:37:16] Trustee Rogers: so why don't we do that first and then we'll come back to the staff

[1:37:20] Trustee Rogers: report so sure

[1:37:22] Voice 17: okay um so dave is just putting up the staff report i mean sorry our powerpoint

[1:37:30] Voice 17: i just have to get back to mine sorry um good well i don't think that this is going to take

[1:37:41] Voice 17: too long but I we do thank you very much for this opportunity and um and we had and thanks to

[1:37:50] Voice 17: Narissa too and the planning staff for all the work that's been done in the last month or so

[1:37:55] Voice 17: with the progress and that's been made uh in our I can't see my whole thing sorry I always have

[1:38:01] Voice 17: these problems Dan I apologize there we're pleased with the progress that has been made

[1:38:07] Voice 17: and have several points we'd like to discuss today.

[1:38:11] Voice 17: We'll touch on these four points, the housing agreement,

[1:38:14] Voice 17: the restrictions on lot two,

[1:38:16] Voice 17: a discussion of the definition of affordable housing.

[1:38:19] Voice 17: And finally, if the LTC wishes some discussion

[1:38:22] Voice 17: of the financial model for the Salish Grove development,

[1:38:25] Voice 17: which has been expressed at previous meetings.

[1:38:28] Voice 17: And we did include this in our spring webinar

[1:38:31] Voice 17: a couple of weeks ago,

[1:38:33] Voice 17: and we're prepared to speak to it today

[1:38:35] Voice 17: if the trustees are interested.

[1:38:38] Voice 17: I know you've got a lot on your agenda.

[1:38:40] Voice 17: So alternatively, we'd welcome the opportunity

[1:38:43] Voice 17: to speak with you about it another time.

[1:38:48] Voice 17: And we'll come back to this as we go on.

[1:38:52] Voice 17: And our questions arise out of the planner's report.

[1:38:55] Voice 17: So our next slide is the housing agreement.

[1:38:58] Voice 17: While we realize that the housing agreement

[1:39:00] Voice 17: is not before the trust today,

[1:39:02] Voice 17: Today it was, we'd like to raise an issue that is of considerable concern

[1:39:06] Voice 17: and will be part of our discussions with the planning staff in the next few weeks.

[1:39:10] Voice 17: According to the staff report, the housing agreement will be with Sean McHugh directly

[1:39:16] Voice 17: and there is no other option mentioned.

[1:39:18] Voice 17: We understand that the housing agreement will be passed by resolution prior to rezoning

[1:39:23] Voice 17: and for that reason needs to be made with the registered owner of the property.

[1:39:28] Voice 17: We merely want to point out that this puts an unreasonable burden on Dr. McHugh

[1:39:32] Voice 17: in that he will not be a party to the provision of rental housing

[1:39:36] Voice 17: beyond the donation of the property for the purpose of that development.

[1:39:40] Voice 17: It is not practical nor reasonable to expect him to be obligated

[1:39:44] Voice 17: by the terms of the housing agreement.

[1:39:47] Voice 17: As mentioned, we're prepared to work with the planners and the trustees

[1:39:50] Voice 17: to consider other options and find a reasonable alternative

[1:39:54] Voice 17: that will meet the legal requirements of the Islands Trust.

[1:40:01] Voice 17: And we'd like to just mention briefly about the options for restricting building on lot two.

[1:40:06] Voice 17: And Dr. McHugh agrees to reasonable restrictions on building on lot two

[1:40:12] Voice 17: and has written an email to Planner Chadwick to that effect.

[1:40:16] Voice 17: We would, the Housing Society, would suggest that the possible milestones need to be clear, reasonable, and practical.

[1:40:24] Voice 17: we also request that any restrictions on building on lot two not impede the affordable

[1:40:31] Voice 17: housing development and additionally that they should not prevent the wetland restoration

[1:40:38] Voice 17: we anticipate that the wetland restoration activities will begin around the same time as we

[1:40:43] Voice 17: are working on the affordable housing on lot three and what is affordable housing well this

[1:40:51] Voice 17: has come up now this is the third time it's come up today we're concerned about a statement and

[1:40:57] Voice 17: the staff report on page 87 that states it is problematic given that this housing is only 70%

[1:41:03] Voice 17: what is considered to be affordable rental housing. And we do agree with the wording before

[1:41:09] Voice 17: and after the phrase in the planner's report to the suggestion that there is no need to state

[1:41:13] Voice 17: this definition in the bylaws that is detailed quite specifically in the housing agreement.

[1:41:20] Voice 17: And that the inclusion of a definition in these bylaws may constrain the ability to use a term

[1:41:26] Voice 17: in other contexts we agree with that but we would like to just speak to uh the idea that 70 of the

[1:41:34] Voice 17: development is affordable housing um it's come up in in planners documents before and in comments

[1:41:45] Voice 17: from the trustees and in fact today so it seems to be a stumbling block in totally accepting the

[1:41:50] Voice 17: mixed rental model as affordable housing and therefore its application being suitable to the

[1:41:56] Voice 17: prescriptions of the OCP, it's something that stumbles us up a lot. Additionally, the confusions

[1:42:02] Voice 17: around this matter reinforces the idea that such projects for affordable housing may only be for

[1:42:08] Voice 17: low-income or poverty-level tenants, and that definitely is no longer the model being promoted

[1:42:12] Voice 17: and funded by the government funders of affordable housing. By the definitions of CMHC and BC Housing,

[1:42:20] Voice 17: all of the rental units in this development will be affordable there are a few definitions of what

[1:42:26] Voice 17: constitutes affordable housing but the consensus view is that the housing that costs 30 percent

[1:42:32] Voice 17: or less of total gross household income is affordable that's the definition used by cmhc

[1:42:38] Voice 17: and bc housing who are the major public funders of affordable housing the research is well

[1:42:45] Voice 17: documented that moderate income renters as well as low income renters are having challenges finding

[1:42:51] Voice 17: rentals that are affordable for their income levels and that applies to main island as well

[1:42:56] Voice 17: next slide please i guess you're there already before me in the request for a proposal to bc

[1:43:05] Voice 17: housing for the community housing fund it is specifically stated that the mixed income rental

[1:43:11] Voice 17: model includes 30% affordable rental housing for moderate incomes, 50% rent geared to income

[1:43:19] Voice 17: housing, and 20% deep subsidy housing. All of these units are affordable, although the income

[1:43:25] Voice 17: levels are different in each case. In the deep subsidy units, there is a fixed accommodation

[1:43:31] Voice 17: rate, which is defined by BC Housing. For the rent geared to income units, 50% or five of the units

[1:43:38] Voice 17: will be rent the rent is calculated at 30 percent of the gross household income

[1:43:42] Voice 17: and for the three affordable market rent or low end of market units as with all of the units

[1:43:49] Voice 17: the rent is prescribed increases are restricted and the income limits for those housing units

[1:43:56] Voice 17: ensure that no one in the development will be paying more than 30 percent of their income on

[1:44:01] Voice 17: rent the entire project may be considered affordable housing because the income levels

[1:44:06] Voice 17: are prescribed by bc housing and as i've mentioned above there are those other restrictions

[1:44:13] Voice 17: and people are paying no more than 30 percent of their income on rent now we've come to the

[1:44:20] Voice 17: end of this presentation that speaks to um the planners report and if you like we could proceed

[1:44:28] Voice 17: with four more slides detailing rents and the development financials it i'll take my guidance

[1:44:36] Voice 17: from you chair rogers uh

[1:44:38] Trustee Rogers: trustees i wasn't able to make the june 6th meeting i don't know if the

[1:44:41] Trustee Rogers: trustees were um so uh would you like to have that presentation as well on on their finance

[1:44:48] Trustee Rogers: the slides and the financial i gather you've already made it public so yes i'd like to see it

[1:44:52] Trustee Rogers: okay

[1:44:53] Voice 17: sure we'll continue thanks very much you have a slide in front of you now which is mixed

[1:45:00] Voice 17: mixed rental rate income levels.

[1:45:04] Voice 17: Oh, sorry, there was one more slide before this.

[1:45:11] Trustee Rogers: No, we've seen that one.

[1:45:13] Voice 17: We've done that one, okay.

[1:45:16] Trustee Rogers: You

[1:45:16] Voice 3: want this one?

[1:45:17] Voice 17: That one's good, that's good, thank you.

[1:45:20] Voice 17: So what you have is you've got a lot of information

[1:45:23] Voice 17: on this slide.

[1:45:24] Voice 17: You've got for the unit type along the left

[1:45:29] Voice 17: and then the different columns along the right

[1:45:32] Voice 17: with the different three levels of rental rates and what you'll see on the unit type if we just

[1:45:41] Voice 17: go for number one bedroom and the deep subsidy the rental rate is pegged at 375 and if you go

[1:45:48] Voice 17: into the rent gear to income following along the rental rate is 750 and that will be pegged at 30

[1:45:55] Voice 17: of the household income so that's not a fixed rate the affordable market rents are are determined

[1:46:02] Voice 17: between bc housing and and the ministry of housing sorry and mihs and that rent doesn't change by who

[1:46:13] Voice 17: is in that unit it is set and it will the the rates increase i'll just go into this a little

[1:46:22] Voice 17: little bit more the mixed model being prescribed by bc housing is being described here because

[1:46:28] Voice 17: that's what likely will be our major model the cmhc rent model requirements stipulate

[1:46:33] Voice 17: that 30 of the units must be available at less than 80 of the median market rate it's a lot of

[1:46:40] Voice 17: numbers but basically what it is is that though that model is easily encapsulated within the bc

[1:46:46] Voice 17: housing model if both funders are providing capital funding to this project which we expect

[1:46:51] Voice 17: to happen. All rental units have upper limits of income eligibility which you'll see on that slide

[1:47:00] Voice 17: and sometimes it's called housing income limit and for the affordable market it's called maximum

[1:47:07] Voice 17: eligibility. The terms are being used to describe the levels of income and therefore the rental

[1:47:12] Voice 17: rates are deep subsidy rent geared to income and affordable market. Applicants will register with

[1:47:19] Voice 17: with the BC Housing Registry and the income determinations

[1:47:22] Voice 17: are based on the total household income

[1:47:24] Voice 17: from all adults in the family unit,

[1:47:26] Voice 17: substantiated by income tax returns

[1:47:28] Voice 17: and other financial documentations as necessary.

[1:47:32] Voice 17: Calculations of household income include income from assets.

[1:47:36] Voice 17: There are criteria for what is included

[1:47:38] Voice 17: in the household income and exemptions

[1:47:40] Voice 17: for things like student bursaries, scholarships,

[1:47:44] Voice 17: other things that will be exempted from income

[1:47:47] Voice 17: income as well as asset items such as work equipment and tools will also be exempted from

[1:47:53] Voice 17: the income. Household income limits apply to all three rental categories. The deep subsidy income

[1:48:02] Voice 17: level comprises 20% or two units of our affordable housing project. The tenants who qualify for these

[1:48:08] Voice 17: units are typically on fixed incomes. These units will be affordable for such recipients as those

[1:48:14] Voice 17: receiving old age security pension plus a guaranteed income supplement, disability pension

[1:48:20] Voice 17: or income assistance. The maximum income ranges from $15,000 to $30,000 depending on the number

[1:48:27] Voice 17: of household members. And that is the maximum income range. And if people are earning more

[1:48:32] Voice 17: than that, they would go be considered eligible for the next level of income, which is the rent

[1:48:39] Voice 17: geared to income, and that's applied to 50% of the units. The rental charge for the tenant is 30%

[1:48:45] Voice 17: of the gross household income from all adults. We anticipate that the incomes for these units

[1:48:51] Voice 17: will range from $30,000 to $59,000, which is about 70% of that upper level household income limit.

[1:48:58] Voice 17: This limit is set intentionally a little lower than the BC housing average for the RGI units

[1:49:03] Voice 17: because our main island incomes are lower when compared to working incomes elsewhere,

[1:49:09] Voice 17: in the province. The housing income limits for the rent gear to income level are set by BC Housing

[1:49:16] Voice 17: and CMHC using data for Victoria and are currently set at $44,000 to $78,500. And that is applied to

[1:49:26] Voice 17: the different unit composition of one, two or three bedrooms. The affordable market units are

[1:49:33] Voice 17: 30% or three units. It's easy to determine our percentages because we're only got 10 units.

[1:49:39] Voice 17: It's very easy.

[1:49:40] Voice 17: There are maximum levels of income set as the upper limits

[1:49:43] Voice 17: of eligibility for these units also.

[1:49:46] Voice 17: And they're set, you can see 74,000

[1:49:48] Voice 17: for the one bedroom units,

[1:49:50] Voice 17: and it goes up to 113,000 for two or three bedroom units.

[1:49:55] Voice 17: These numbers, the household income limits

[1:50:02] Voice 17: are adjusted annually by BC Housing,

[1:50:08] Voice 17: but they don't depend on the persons.

[1:50:09] Voice 17: they don't vary with the person's income, they are the qualification under which people are

[1:50:15] Voice 17: deemed eligible for these units. I'm on the next slide. The deep subsidy units, so what we're

[1:50:26] Voice 17: looking at here are the rental rates by unit type. Some of this will be repetitive and I apologize

[1:50:32] Voice 17: for that, but I'll go into it now. So the deep subsidy units are low income rents prescribed

[1:50:38] Voice 17: by government and BC Housing and they vary with the tenant's income. Rental charges are set at

[1:50:44] Voice 17: the time of occupancy and will change when there are changes to the tenant's income it's adjusted

[1:50:48] Voice 17: annually so the income could go up or it could go low lower and it's adjusted by their income

[1:50:55] Voice 17: the rent in geared to income also varies according to the income and it's set at 30 percent of the

[1:51:02] Voice 17: household income the charges are set at occupancy and it changes with the changes to the tenant's

[1:51:08] Voice 17: income adjusted annually. The affordable market is based on CMHC tables and will be approved by

[1:51:16] Voice 17: BC Housing. The rental rates for these units don't change with the tenant's income, but they're set

[1:51:21] Voice 17: as indicated above. The rent increases for affordable market units will be according to

[1:51:26] Voice 17: the Consumer Price Index and the Residential Tenancy Act, which usually allows for a certain

[1:51:32] Voice 17: percentage to be increased per year. There's some additional detail on this that I'd like to mention.

[1:51:42] Voice 17: The rental charges for the deep subsidy units and the RGI units depend on the income of the

[1:51:48] Voice 17: household and not on the size of the unit, although you see the charges in charts like that.

[1:51:54] Voice 17: For example, a single person earning $30,000 per year would qualify for a one-bedroom unit

[1:52:00] Voice 17: because they're single and would pay $750 per month in rent, which is 30% of the tenant's

[1:52:07] Voice 17: monthly income. A couple earning a total of $30,000 per year, which is the same,

[1:52:14] Voice 17: will also qualify for a one-bedroom unit and would pay $750 per month in rent,

[1:52:20] Voice 17: and that's 30% of the household's monthly income. A two-parent, one-child family earning a total of

[1:52:27] Voice 17: $30,000 per year would qualify for a two-bedroom unit because that is the criteria for placing

[1:52:35] Voice 17: people in one two or three bedrooms as the is the composition of the family and

[1:52:40] Voice 17: they would also pay $750 per month in rent which is 30% of the household

[1:52:45] Voice 17: income so I'm hoping that that provides a bit more understanding about how

[1:52:50] Voice 17: people get placed in units and how the income is assessed and and one of the

[1:52:58] Voice 17: things that certainly there's lots of documentation that people have to

[1:53:03] Voice 17: to provide and it's done through the bc housing registry for all the units all of the applicants

[1:53:10] Voice 17: can apply for sorry can apply through the bc housing registry the tenants are pre-qualified

[1:53:15] Voice 17: by the household incomes from their tax returns and other financial documents it does include

[1:53:21] Voice 17: income from assets and it allows for incomes as we've mentioned for some exemptions it's possible

[1:53:27] Voice 17: that the applicants for the affordable housing units may apply directly to the main island

[1:53:31] Voice 17: housing society but we haven't made that decision yet and i believe that that's it for me and i'm

[1:53:39] Voice 17: going to turn this over to uh david and i'm happy to answer any questions that arise thank you

[1:53:46] Voice 17: thanks

[1:53:49] Voice 3: steph um what we presented at the june 6th community webinar was um an overall sense

[1:53:57] Voice 3: of what the budget is and how we expect to pay for that budget so the the first issue that we

[1:54:04] Voice 3: wanted to make clear is that there's a significant advantage that this is not being done in a

[1:54:09] Voice 3: conventional for-profit manner. A non-profit does need more affordable rents. There are some fairly

[1:54:21] Voice 3: obvious components in a budget like this, construction costs being the biggest single one,

[1:54:31] Voice 3: but also items like development management fees, legal finance, soft costs like engineering,

[1:54:37] Voice 3: architecture. Fees and taxes are a significant piece of the pie, as well as the cost of the land

[1:54:43] Voice 3: and the profit. When we compare that to a non-profit development cost,

[1:54:50] Voice 3: construction costs can be somewhat lower. There's less profit mode if we build to a

[1:54:56] Voice 3: simple and sturdy design style rather than something that's designed to market. An example

[1:55:04] Voice 3: might be granite countertops. They're not likely to be found in an affordable housing unit.

[1:55:08] Voice 3: Servicing and card costs will be similar, as will be including finance. Soft costs, again, incurred in this. Our fees and taxes will be lower. About half of GST is refunded to a non-profit in a case like this, and some of the other municipal and provincial fees are also refundable to a non-profit.

[1:55:29] Voice 3: But the biggest thing, of course, is that the land has been odated and the profit is not a case, is not a factor.

[1:55:37] Voice 3: So it's a very significant advantage to be approaching affordable housing through the non-profit model.

[1:55:45] Voice 3: Now, we have a pretty good idea of what the cost will be.

[1:55:49] Voice 3: Based on the change in costs over the last year, we've updated our model with a 30% increase in material cost.

[1:55:56] Voice 3: we're already beginning to see some moderation in lumber prices and it may well be by the time

[1:56:02] Voice 3: construction begins this blip of extreme inflation in building materials will have passed us but

[1:56:07] Voice 3: we've accounted for a pretty significant component in in this model so the construction costs

[1:56:14] Voice 3: are estimated today to be about 2.7 million dollars with a total project cost of a little

[1:56:21] Voice 3: over 3.2 million dollars now we'd like to point out that this isn't this is a Class D budget it's

[1:56:28] Voice 3: early stages so some of these numbers are estimated based on first per square foot costs and

[1:56:36] Voice 3: generally accepted market numbers but obviously we're far away from the final budget which will

[1:56:43] Voice 3: be ready for tender and that in fact is a process that the BC Housing process carries you through

[1:56:49] Voice 3: going through the stages of refinement of a budget from class D to B to C and finally a class A

[1:56:54] Voice 3: pretender budget. But we're confident that this is a very reasonable expectation for a

[1:57:01] Voice 3: development project at this size and we've had confirmation of that from both

[1:57:04] Voice 3: housing consultants and providers that we have a reasonable model to represent the cost structure.

[1:57:12] Voice 3: So of course that has to be matched with funding. The mortgage portion will be the biggest piece

[1:57:21] Voice 3: And the exact level of the mortgage is not clear, but based on our rental model, we could qualify for up to $1.7 million, $1.75 million mortgage based on the rental incomes from the mix of tenants that we put into our model.

[1:57:39] Voice 3: And this particular mortgage calculation is based on a CMHC 50-year mortgage.

[1:57:46] Voice 3: Mortgage that was guaranteed by BC Housing would be 35-year mortgage.

[1:57:51] Voice 3: Both of them are at rates that are a point or a point and a half below conventionally available mortgages.

[1:57:57] Voice 3: So one of the things the senior governors are doing to make these kinds of developments possible

[1:58:04] Voice 3: is putting together guarantees to financing

[1:58:08] Voice 3: that make it possible for nonprofits to borrow.

[1:58:12] Voice 3: We anticipate at least $1.2 million

[1:58:15] Voice 3: in a combination of BC Housing and CNHC capital grants.

[1:58:20] Voice 3: By far the largest component of that is BC Housing.

[1:58:24] Voice 3: They subsidize capital costs

[1:58:26] Voice 3: to a level of 100 to $150,000 per unit.

[1:58:31] Voice 3: So something over $1 million would be expected

[1:58:34] Voice 3: for development of this size with this mix of units. CMHC grants can be in the range from

[1:58:41] Voice 3: two and a half percent to as much as fifteen percent depending on scoring against a criteria

[1:58:47] Voice 3: that includes accessibility, energy efficiency, affordability, access to transport, and a number

[1:58:55] Voice 3: of other parameters. So this is a fairly conservative number. A preliminary run through

[1:59:01] Voice 3: Their model would indicate that this development might be eligible for as much as 15% of an outright capital grant at the beginning, and that would work to reduce the mortgage portion of the funding.

[1:59:16] Voice 3: The other big piece is pre-development grants and local contributions.

[1:59:20] Voice 3: We already have well over $100,000 in local contributions in cash and in kind, as well as committed and applied for grants totaling $300,000.

[1:59:33] Voice 3: And in this pre-development stage, which will continue until such time as we get funding approval from an organization like BC Housing,

[1:59:43] Voice 3: We will be using these funds from local fundraising and from other pre-development funding sources to pay for architecture and engineering,

[1:59:53] Voice 3: all of the planning needed to prepare a construction ready design for application.

[1:59:58] Voice 3: So that total is also

[2:00:00] Voice 3: also $3.24 million. This is at an early stage. There are obviously a lot of calculations

[2:00:11] Voice 3: lying behind summary numbers like this, but we are, I would say, reluctant to debate the

[2:00:19] Voice 3: detailed underpinnings of these summary numbers in a public forum because it's so easy to

[2:00:26] Voice 3: take a target at any individual number in those summaries. This isn't a desire for a lack of

[2:00:34] Voice 3: transparency on our part. It's just a practical consideration of how a development is running

[2:00:40] Voice 3: at this stage. We feel confident that both the funding model and the cost model are easily

[2:00:48] Voice 3: matched. They fit within the parameters of the funding agencies that we've been discussing with,

[2:00:52] Voice 3: and we think we are confident that we can go ahead

[2:00:55] Voice 3: and with this layered funding model

[2:00:58] Voice 3: from funding agencies locally and provincially,

[2:01:01] Voice 3: as well as from the CMHC and BC Housing,

[2:01:04] Voice 3: this project can be built and operated successfully.

[2:01:07] Voice 3: Thank you.

[2:01:09] Voice 17: Thanks, David.

[2:01:11] Voice 17: We're happy to answer any questions.

[2:01:13] Voice 17: Thank you for letting us make this presentation.

[2:01:18] Trustee Rogers: Okay, I'm just gonna say,

[2:01:20] Trustee Rogers: I will hope that presentation will be made available

[2:01:24] Trustee Rogers: of the planners to put up as part of the submissions on the website so that people

[2:01:27] Trustee Rogers: can that aren't able to be here can see it um and so if you can make that happen

[2:01:34] Trustee Rogers: Narissa sorry you wanted to you clicked on um so uh because it's the first time we've I've seen it

[2:01:43] Trustee Rogers: I don't know if any of the other trustees have seen it but I appreciate I think that people

[2:01:47] Trustee Rogers: will be interested in that sort of high level overview of the documents so I think it should

[2:01:51] Trustee Rogers: be part of the yeah mr brown i

[2:01:54] Voice 3: was just going to say it is the video of our presentation on june 6

[2:01:58] Voice 3: is available to watch on our website as well so we'll certainly forward you a copy of this

[2:02:03] Voice 3: presentation for the local trust committee website but it was a much longer discussion uh during the

[2:02:10] Voice 3: webinar i'm

[2:02:11] Trustee Rogers: sure that's true um so thank you uh okay thank you for that um i'm going to now i i

[2:02:18] Trustee Rogers: I think we may come back to questions for you,

[2:02:20] Trustee Rogers: but I'm going to turn to Planner Chadwick

[2:02:21] Trustee Rogers: for the business items that come out of the staff report.

[2:02:26] Trustee Rogers: So Planner Chadwick, do you want to make your presentation

[2:02:29] Trustee Rogers: and then we'll go to the trustees?

[2:02:32] Voice 18: Sure, thank you.

[2:02:35] Voice 18: Thank you, Chair Rogers.

[2:02:39] Voice 18: So the staff report, in putting the staff report together,

[2:02:43] Voice 18: it's serving as an update of the process

[2:02:46] Voice 18: and identifying some issues for discussion.

[2:02:51] Voice 18: And in putting it together,

[2:02:53] Voice 18: I essentially went through all the resolutions

[2:02:55] Voice 18: that have been passed by the LTC to date

[2:02:57] Voice 18: related to this project.

[2:03:00] Voice 18: And yeah, in order to provide an update

[2:03:07] Voice 18: on where things are at.

[2:03:08] Voice 18: So, and like I said, there's a number of these,

[2:03:12] Voice 18: there's a number of pieces that I have sort of flagged

[2:03:16] Voice 18: for discussion um that i'll identify as well so um in terms of update um the the housing agreement

[2:03:25] Voice 18: we've got the we've had a draft uh the drafts have been shared um with the with the main island

[2:03:33] Voice 18: housing uh society um and it was also the draft was also shared with trustees uh the main islands

[2:03:39] Voice 18: house housing society had requested that it not be shared publicly until um they have an opportunity

[2:03:45] Voice 18: And so we're just awaiting their comments so likely by the next by the next meeting, we will have an extract and and possibly be able to share that as part of the agenda package.

[2:04:01] Voice 18: I'm just to, I guess, address the question related to

[2:04:06] Voice 18: to Dr. Hughes' name being on the housing agreement,

[2:04:15] Voice 18: because the trustees have passed a resolution

[2:04:22] Voice 18: basically related to having the housing agreement adopted

[2:04:27] Voice 18: prior to the adoption of rezoning bylaws,

[2:04:30] Voice 18: the housing agreement essentially has to be

[2:04:33] Voice 18: with the existing owner.

[2:04:37] Voice 18: I can certainly look into whether there are any options, but that was an initial discussion that we did have with the lawyer.

[2:04:48] Voice 18: I don't know if there's any, if you want to have any questions, if there's any questions or discussion related to that point that was brought up by the Housing Society.

[2:04:56] Voice 8: Oh, I'd like you to go through your report.

[2:04:58] Voice 18: Yeah. Okay. So the next update here is related to the covenant.

[2:05:05] Voice 18: So the resolution that was passed some time ago was requesting that covenant be granted by the owner of lot B that would identify the location of the development, require water treatment monitoring, areas to be preserved, and areas to be preserved on lot 2 as a condition of adoption of the bylaws.

[2:05:27] Voice 18: so we are working through language related to so we're in the initial stages essentially of

[2:05:34] Voice 18: drafting this covenant there is a discussion one of the points for discussion that I've identified

[2:05:38] Voice 18: later in the in the report is the look the proposed locations of building lot two for the

[2:05:47] Voice 18: rest of it in terms of location we you know we do we have had the drawings from of the housing

[2:05:55] Voice 18: for quite some time now, so unless there's any alterations to that, that would be considered

[2:06:02] Voice 18: the location, and also there have been some, like, there's been discussion related to other areas,

[2:06:12] Voice 18: including those for environmental restoration, so those are all parts that will be included in

[2:06:18] Voice 18: the covenant and that will require further discussion with with the

[2:06:26] Voice 18: applicants as well as we'll be working with our lawyers to with our lawyers to

[2:06:32] Voice 18: develop that and I will point out we're kind of at this point looking at the

[2:06:38] Voice 18: potential of having two covenants so if the LTC is supportive of the

[2:06:43] Voice 18: recommendation being made by staff in this report about a covenant that would restrict

[2:06:50] Voice 18: the development on lot two until such time that the LTC is certain that the development will go

[2:07:02] Voice 18: forward that would that would be a second covenant so just to provide clarification there so the

[2:07:10] Voice 18: bylaws are put put in front of you once again they had the one change that has

[2:07:18] Voice 18: been made so we're looking at an amendment to land use bylaw as

[2:07:23] Voice 18: identified previously in peace and and and and an amendment to the official

[2:07:31] Voice 18: community plan to designate the area for multifamily. The one change that has been

[2:07:43] Voice 18: made since you last saw them was the amendment to the setback. So the setback from the interior

[2:07:53] Voice 18: lot line has been revised from three meters to eight meters, and that was responding to

[2:08:00] Voice 18: issues that were raised by the the neighbors um the question of the definition the definition

[2:08:07] Voice 18: defining um affordable housing was was was raised pre in previous meetings um and um

[2:08:15] Voice 18: staff are still sort of in the position uh coming from the position that um it it's not necessary

[2:08:23] Voice 18: necessary to define affordable housing at this for this particular project as the the housing

[2:08:31] Voice 18: agreement provides a very clear definition of what is to be expected on that piece of property

[2:08:40] Voice 18: the LTC had requested early referral to First Nations at the at the last LTC meeting so that

[2:08:48] Voice 18: this was done and I do have an update we did receive response from the Malahat Nation and

[2:08:52] Voice 18: and they've identified that they have no objections

[2:08:54] Voice 18: to what they've seen so far,

[2:08:56] Voice 18: but they are interested in remaining engaged

[2:08:59] Voice 18: with this project and what else comes about it

[2:09:04] Voice 18: and where the decisions are.

[2:09:07] Voice 18: Legal opinion, we did obtain the legal opinion

[2:09:10] Voice 18: and that has informed some of the options

[2:09:13] Voice 18: that have been identified below.

[2:09:15] Voice 1: And

[2:09:15] Voice 18: that was, we had an in-camera discussion

[2:09:18] Voice 18: previous to this part.

[2:09:21] Voice 18: So now those are all the sort of updates on where we're at with the various directions from the LTC.

[2:09:32] Voice 18: So now I'm focusing on the items for discussion and there are two main ones.

[2:09:41] Voice 18: The one is relating to the location of the building area on proposed lot 2.

[2:09:48] Voice 18: a map has been provided in the staff report that map identifies where the housing society has

[2:09:56] Voice 18: where they identify the possible locations for building um they're they are suggesting

[2:10:04] Voice 18: um that there be two potential building locations um and um to allow for some flexibility

[2:10:14] Voice 18: As far as staff is aware, that the Housing Society has taken into consideration the recommendations

[2:10:22] Voice 18: of the wetland specialist, as well as looking at where the land in that lot, where it's

[2:10:33] Voice 18: been more impacted.

[2:10:38] Voice 18: So that that's the one I did for discussion and the map is there and once LTC the next step for the the housing society will will be to get a

[2:10:50] Voice 18: Actually a surveyed map of those locations. Once the the LTC has agreed that they're okay with those locations. So

[2:11:02] Voice 18: So, Chair Rogers, should we discuss that item

[2:11:05] Voice 18: or do you want me to introduce the other item

[2:11:06] Voice 18: and then we do the discussion or?

[2:11:09] Voice 18: I

[2:11:09] Trustee Rogers: think there's gonna be a lot of items for discussion.

[2:11:12] Trustee Rogers: So we'll have-

[2:11:12] Voice 18: There's gonna be a lot of items.

[2:11:13] Voice 18: So I just, just for you to finish-

[2:11:14] Trustee Rogers: I've already written down about seven.

[2:11:16] Trustee Rogers: Okay, all right.

[2:11:17] Voice 18: There's many, many items for discussion.

[2:11:18] Trustee Rogers: And I'm guessing that Trustee Dodds

[2:11:20] Trustee Rogers: and Trustee Mods will have other ones.

[2:11:21] Trustee Rogers: Okay.

[2:11:22] Voice 18: So why don't

[2:11:22] Trustee Rogers: you just finish your report

[2:11:23] Trustee Rogers: and then we'll come back to-

[2:11:25] Voice 18: Okay, sounds good.

[2:11:25] Trustee Rogers: How we wanna deal with it.

[2:11:27] Voice 18: Yeah, so this is the other item

[2:11:29] Voice 18: that I flagged for discussion was relating to um the restriction this restricting of building on

[2:11:35] Voice 18: lot two until the provision of housing is guaranteed and that's what we uh have received

[2:11:41] Voice 18: a legal opinion on um and to that um staff are recommending uh that a section 219 covenant um be

[2:11:52] Voice 18: be put together to restrict building on lot two until the development of housing proceeds.

[2:12:02] Voice 18: And there are a number of things that could be considered with respect to that.

[2:12:08] Voice 18: There are other options that would be legally available to the LTC that include not approving

[2:12:20] Voice 18: the rezoning amendment until the ltc has evidence that the housing will be provided

[2:12:25] Voice 18: restricting subdivision until the ltc has evidence that housing will be provided restricting

[2:12:30] Voice 18: subdivision of lot two until affordable housing until the housing has been built or commenced

[2:12:36] Voice 18: or granting trust council or the crd an option to purchase the land for a small amount if affordable

[2:12:42] Voice 18: housing is not completed by a certain deadline or interim deadlines are not met so those are a few

[2:12:46] Voice 18: few options um like i say um staff support the option of of a of a covenant um and that's pretty

[2:12:56] Voice 18: much the extent of of uh of the review and and the the numerous points that are out there for

[2:13:04] Voice 18: discussion well

[2:13:06] Trustee Rogers: i'll just say and and of course you just for everybody's i'm sure we've all seen

[2:13:11] Trustee Rogers: it that there are a number of um alternative uh options that are greetings and that

[2:13:20] Voice 12: are there and

[2:13:22] Trustee Rogers: you've recommended a number of things including you know readings and and covenants and different

[2:13:29] Trustee Rogers: directives and uh options related to uh waiting and for the housing agreement etc etc etc um

[2:13:39] Trustee Rogers: So that's a lot to, we've taken in in the last 40 minutes.

[2:13:46] Trustee Rogers: So I'm sort of looking,

[2:13:48] Trustee Rogers: I want to start with the trustees

[2:13:50] Trustee Rogers: and see where you would like,

[2:13:52] Trustee Rogers: what questions you might have for the planner

[2:13:55] Trustee Rogers: and or the applicant at this stage, sort of both here.

[2:14:03] Trustee Rogers: Yeah, Trustee Monk.

[2:14:06] Trustee Maude: Okay, I can start with a couple of things.

[2:14:10] Trustee Maude: We've heard repeatedly from the neighbors

[2:14:14] Trustee Maude: with regards to the buffer.

[2:14:18] Trustee Maude: And I'm concerned that maybe eight meters isn't enough.

[2:14:25] Trustee Maude: I'm looking at one development being quite intense

[2:14:30] Trustee Maude: versus the existing utilization of the neighbor's property,

[2:14:33] Trustee Maude: which is rather rural in nature.

[2:14:36] Trustee Maude: And part of that is I was raised my eyebrows

[2:14:40] Trustee Maude: a couple of months ago and a bit of a smile on Galliano

[2:14:44] Trustee Maude: where we had a bylaw referral and they called for a nine meter high landscape screen between

[2:14:51] Trustee Maude: two types of development was one of their proposals. And I was wondering, can we put in

[2:14:59] Trustee Maude: some sort of, nine's a little bit excessive, but some sort of landscape buffer requirement

[2:15:04] Trustee Maude: within this development? And who's that a question for? That would be to the planner.

[2:15:13] Voice 18: Something like that could certainly be included in the covenant that would be identifying, you know, a variety of things that the LTC would like to see in terms of how that property is used.

[2:15:26] Voice 18: yeah

[2:15:27] Trustee Maude: could i just i feel that that buffer both physically and and visually we need to address

[2:15:34] Trustee Maude: because i i we've we've heard we've had pretty strong pretty logical representation from the

[2:15:40] Trustee Maude: neighbors and i and i would like to respect that and somehow incorporate something that

[2:15:46] Trustee Maude: that makes it so that this type of development does not have an impact on them thank you

[2:15:51] Trustee Maude: so

[2:15:53] Trustee Rogers: just to follow up on that oh sorry you go ahead first trust me though so

[2:15:58] Voice 19: to follow up on

[2:15:59] Voice 19: that i did mention when we looked when i bring up the drawing of the proposed housing um obviously

[2:16:09] Voice 19: it's a lot of density it's a lot of density quite close to the neighbors to the west there is a road

[2:16:18] Voice 19: road direct, which will have constant traffic. So I'm wondering, and then I look over at lot two,

[2:16:24] Voice 19: which when you look at that drawing and the two potential building sites in the remediation area,

[2:16:29] Voice 19: I see quite a substantial area in lot two that is not being recommended to be built on or to be

[2:16:36] Voice 19: remediated. And in many ways today, I wish we had started this conversation quite some time ago,

[2:16:42] Voice 19: But why are we forcing housing on a neighbor who doesn't obviously want 10 houses next door to them?

[2:16:49] Voice 19: Why could we not now turn our minds to the possibility of Lot 2?

[2:17:00] Voice 19: So I'm going to put that out there because the more I look at Lot 2, and Lot 2 is quite a bit more disturbed than Lot 3.

[2:17:07] Voice 19: That's one issue.

[2:17:08] Voice 19: issue and if we're going to stick with lot two then we have to figure out a way to move that

[2:17:13] Voice 19: housing rearrange that housing or eliminate that driveway um i don't think of you know i think

[2:17:18] Voice 19: dave's idea of the nine foot buffer or the nine meter buffer is great but i really don't think

[2:17:25] Voice 19: it's going to deal with the ongoing issue of traffic up and down and then the two dwellings

[2:17:30] Voice 19: that sit fairly fairly close to the property line so i'm looking at page 91 and 92 yeah i have

[2:17:37] Voice 19: have questions about that i mean it's a lot you know a lot

[2:17:40] Voice 19: of density this is main island

[2:17:42] Voice 19: people let

[2:17:43] Trustee Rogers: me just let me just make sure we all understand the same issues my understanding is

[2:17:50] Trustee Rogers: one of the reasons why the development couldn't go farther to the right on lot two is because

[2:17:58] Trustee Rogers: that's where the wetlands and the forest is and that's the part that needs to be preserved yes um

[2:18:04] Trustee Rogers: Um, so, uh, okay. So that's that. And, and, um, I, I guess my, I don't know the answer to the

[2:18:14] Trustee Rogers: question about lot two, other than all the studies have been done on lot three so far.

[2:18:20] Voice 19: But a lot of the study and a lot of what we're doing impacting lot two is already in place as

[2:18:26] Voice 19: well. So when you look at lot two, obviously the amount of wetlands and the amount of,

[2:18:31] Voice 19: of area there is not probably as substantial as lot three so i do think it's worth throwing out

[2:18:37] Voice 19: there as a consideration and

[2:18:41] Trustee Rogers: how do you i just i'm not i'm not arguing and i just well let's

[2:18:47] Voice 19: remember let's remember the septic is already encroaching into lot two and wells can have

[2:18:53] Voice 19: easements yeah no

[2:18:56] Voice 19: no no what i'm asking

[2:18:57] Trustee Rogers: okay my question is how do you

[2:18:59] Trustee Rogers: anticipate that question

[2:19:01] Trustee Rogers: being answered. That's just what I want to know.

[2:19:03] Voice 19: Oh, okay. Good point. And I'm not sure. I'm not sure who should answer it. Obviously,

[2:19:08] Voice 19: whether planning staff is probably a question for me. Now, it seems probably a question that

[2:19:15] Voice 19: they'd already considered perhaps in the past, but it's unfortunate I'm asking you to answer.

[2:19:21] Voice 19: Thank you. Okay.

[2:19:26] Trustee Rogers: I think that is a question for the applicant because they're the applicant and

[2:19:31] Trustee Rogers: and it's their application as opposed to our application.

[2:19:33] Trustee Rogers: If Deborah's ready.

[2:19:34] Trustee Rogers: Yes,

[2:19:34] Voice 17: I am ready.

[2:19:36] Voice 17: Janine, actually, you brought this up early on.

[2:19:38] Voice 17: It was brought up early on, and we canvassed.

[2:19:42] Voice 17: It was in the summer, and we spoke to Dr. McHugh about that.

[2:19:46] Voice 17: And Nerissa also brought it up to us,

[2:19:48] Voice 17: and we spoke to Dr. McHugh about expanding the boundary,

[2:19:53] Voice 17: about using more of lot two,

[2:19:55] Voice 17: and he was not prepared to entertain that at all.

[2:19:58] Voice 17: So that's not an option for us.

[2:20:00] Voice 17: he um uh that's not an option for us is to use lot two and we have considered i know that i know

[2:20:09] Voice 17: that our neighbors have developed a plan and proposed a plan to us to move our buildings

[2:20:13] Voice 17: over into the wetland we reviewed uh keith erickson's report again and he categorically

[2:20:21] Voice 17: said there should be no building in this area so that's why we're we're on that little corner

[2:20:27] Voice 17: of the property it's it has to do with the echo the ecology of the land and we're wanting to and

[2:20:35] Voice 17: and then from there we went into the restoration of the wetland what

[2:20:41] Voice 19: what about the configuration

[2:20:42] Voice 19: of the road it's a lot of

[2:20:44] Voice 3: cars yeah can I address some of that yeah go ahead it's not the case that

[2:20:51] Voice 3: that Lot 2 is substantially more disturbed than Lot 1.

[2:20:55] Voice 3: Both lots were logged historically over the last several decades.

[2:21:00] Voice 3: The ecological survey, though, did focus on Lot 1.

[2:21:03] Voice 3: We have some ideas on Lot 2.

[2:21:05] Voice 3: But it has substantial areas of wetland and areas which can't be built on.

[2:21:10] Voice 3: And the designated protected forest areas are relatively coherent second growth.

[2:21:17] Voice 3: they could benefit from having decompaction in the areas where old logging roads and particularly where drainage trenches have been dug.

[2:21:29] Voice 3: So the Wetland Restoration Specialist did look at both lots, two and three, with the notion of remediation and restoration for that contiguous land that crosses those boundaries.

[2:21:40] Voice 3: But the area where we're building is the one that was recommended as the lowest ecological impact by Keith Erickson because it is higher and drier, and it is closer to Village Bay Road, although, as you point out, there is a loop of a one-way driveway, I should point out, that is close to that boundary, according to the current design.

[2:22:01] Voice 3: sign. Everything else is well distanced from any other building or property. And there is

[2:22:08] Voice 3: an area between the two properties on the Ewing-Mackey side that is currently a belt that

[2:22:18] Voice 3: is beginning to regrow after the logging that was done there about 15 years ago. So all of the

[2:22:24] Voice 3: buffering does not need to occur on the housing society side of the property. When you look at

[2:22:31] Voice 3: agricultural boundary buffers they're typically constrained to the agricultural operation

[2:22:37] Voice 3: they're required to have a buffer relative to adjacent residential areas is normally not

[2:22:43] Voice 3: the other way around so we we will do what we can in detailed design if there are opportunities to

[2:22:51] Voice 3: squeeze the development and move it further away without impinging on the sensitive wetlands

[2:22:56] Voice 3: we'll certainly look to do that during the design phase but we we actually can't afford to go ahead

[2:23:03] Voice 3: and do more design on this property until we have more confidence that this project is going to move

[2:23:09] Voice 3: ahead can

[2:23:11] Trustee Rogers: i just ask a question that sort of relates to all that is the the driveway as a

[2:23:17] Trustee Rogers: an oval it's the left hand oval that goes very close to the to the and i had understood the

[2:23:27] Trustee Rogers: reason for the oval design was because of emergency response that they need an opportunity

[2:23:33] Trustee Rogers: to be able to turn around. Am I correct in that?

[2:23:36] Voice 3: That's the idea in that design. And the other

[2:23:38] Voice 3: issue was to retain that heritage tree, which is a large Douglas fir that will be in the center of

[2:23:46] Voice 3: that oval. Right. That in order to not impinge on the tree protection zone, you have to get as

[2:23:52] Voice 3: as close as possible to the border

[2:23:54] Voice 3: in order not to drive over the roots of the tree.

[2:23:56] Voice 3: So if we ignore the ecology report and take that tree out,

[2:24:01] Voice 3: the driveway can be rerouted

[2:24:03] Voice 3: further away from the boundary.

[2:24:04] Voice 3: But there's

[2:24:06] Trustee Rogers: a lot of

[2:24:06] Voice 3: constraints with the wetlands

[2:24:08] Voice 3: and the heritage tree preservation.

[2:24:11] Voice 3: Yeah,

[2:24:11] Trustee Rogers: and I appreciate that.

[2:24:13] Trustee Rogers: So my question has always been about that is,

[2:24:16] Trustee Rogers: is the intention that the right-hand side

[2:24:18] Trustee Rogers: nearer to the buildings be one way

[2:24:21] Trustee Rogers: or could that be two ways and the left-hand side be not utilized except for emergency purposes

[2:24:28] Trustee Rogers: and therefore having you wouldn't have traffic going out that way uh you would have you would

[2:24:34] Trustee Rogers: simply have everything going the on the other side heading out of the complex towards the main

[2:24:40] Trustee Rogers: driveway and that side would be reserved for only when there was an emergency necessary like a fire

[2:24:45] Trustee Rogers: truck or an ambulance is that is that a possibility or is that not work yeah i see

[2:24:50] Trustee Rogers: Can I respond, Debra, or do you want to?

[2:24:51] Voice 17: Well, what I'd like to say is that there have been a lot of really good suggestions to look at.

[2:24:57] Voice 17: One was a hammerhead return for the emergency vehicles and then not have roadway close to the boundary.

[2:25:05] Voice 17: Another is, as you're saying, to only use it for emergency access, emergency vehicles, and have a two-way on the other side, on the eastern side of the tree.

[2:25:17] Voice 17: if we have a two-way that road becomes a little wider the driveway becomes a little wider to

[2:25:22] Voice 17: accommodate that and so when we were making the planning and i'm not saying those are

[2:25:25] Voice 17: not possible i'm just saying what has gone into this planning was to protect the tree to make

[2:25:31] Voice 17: sure that there was enough space for the buildings not encroaching on the wetland

[2:25:35] Voice 17: also we find that if it's a one-way it's more it's safer for children so we're looking at that too

[2:25:46] Voice 17: that it's safer for children we don't have as some of the housing developments do have as a

[2:25:52] Voice 17: parking area that's away from the the buildings the units we are having parking that's very close

[2:26:00] Voice 17: to the unit so traffic is an issue for us for when there are kids around there but that being said

[2:26:06] Voice 17: that being said we recognize that it's a concern for the neighbors and uh we anticipate that there

[2:26:13] Voice 17: will still be a tree tree some some sort of tree barrier and we're not averse to considering some

[2:26:20] Voice 17: sort of a physical barrier but what i'd like to say is that at this point the other things that

[2:26:26] Voice 17: impact on this is the um the contour the the slope from the road going down into the development and

[2:26:37] Voice 17: the engineering of the driveway into the development so all of this can be considered

[2:26:42] Voice 17: when we move into the next stages so that's what i'd like to offer into this okay

[2:26:47] Trustee Rogers: well so i'm going

[2:26:47] Trustee Rogers: to go back to the trustees and ask if you have other questions about that issue i think you got

[2:26:52] Trustee Rogers: your answer trustee dodds which is that lot two is off the table as far as the application is

[2:26:58] Trustee Rogers: concerned uh it's a non-starter for them so um so other questions for either the planner or the or

[2:27:06] Trustee Rogers: the um uh or the uh uh applicant no no

[2:27:15] Voice 19: i don't have any questions

[2:27:16] Voice 9: okay so um i have a couple

[2:27:21] Voice 9: question is for the planner. You referenced two section 219

[2:27:31] Trustee Rogers: covenants, but I think we're

[2:27:36] Trustee Rogers: actually talking about three potential covenants, aren't we? One would be on lot two regarding the

[2:27:44] Trustee Rogers: siting and the use of lot two. One would be on lot three, the housing property with siting and

[2:27:51] Trustee Rogers: use etc etc and the third one you we haven't decided upon but it's the one you're talking

[2:27:56] Trustee Rogers: about which is the covenant related to um uh uh nothing occurring on lot lot three until the

[2:28:05] Trustee Rogers: program project starts or or whatever it looks like so we're really talking about three or

[2:28:11] Trustee Rogers: different ones aren't

[2:28:12] Voice 18: we well it could be it could be two or three the the um the citing um

[2:28:18] Trustee Rogers: But there'll be one for lot three as well.

[2:28:21] Trustee Rogers: You were

[2:28:22] Trustee Rogers: talking mostly about lot two.

[2:28:24] Trustee Rogers: That's right.

[2:28:25] Trustee Rogers: Yeah.

[2:28:25] Trustee Rogers: But I think we've talked about in the past about developing a section 219 covenant.

[2:28:30] Trustee Rogers: And I heard Mr. Mackey reference it, that he'd like to see it.

[2:28:33] Trustee Rogers: Because that's where a lot of the details are related to what they can and can't do with the affordable housing front.

[2:28:40] Trustee Rogers: Yeah.

[2:28:41] Trustee Rogers: I'm right about that, right?

[2:28:42] Trustee Rogers: Yes.

[2:28:42] Voice 12: Yeah.

[2:28:43] Trustee Rogers: Okay.

[2:28:44] Trustee Rogers: Okay.

[2:28:46] Voice 9: I'm not sure if this is a question or part of our discussion items, but I

[2:28:57] Trustee Rogers: wondered from the

[2:28:59] Trustee Rogers: beginning of the bylaws about putting in a zone that effectively is a rental housing zone as

[2:29:09] Trustee Rogers: opposed to an affordable housing zone. Could you just talk me through that again? I know

[2:29:15] Trustee Rogers: I know neither of the trustees thought it was an issue, but I'm wondering about that and why you wouldn't restrict, if you're going to rezone it, why the bylaws wouldn't restrict this to an affordable housing zone.

[2:29:29] Trustee Rogers: Could you give me your thinking on that again, please?

[2:29:32] Voice 18: Yeah, so there's two things.

[2:29:36] Voice 18: There's two main points here.

[2:29:38] Voice 18: One is, if we're defining affordable housing, this is a very specific context with a very specific sort of breakdown of affordability.

[2:29:49] Voice 18: So if we were to define affordable housing in the LUB, then we're...

[2:30:00] Voice 18: potentially restricting that definition to that type of housing that is being proposed on that

[2:30:06] Voice 18: lot so then using the term affordable housing um you know it can be it could be applied in a number

[2:30:14] Voice 18: of different contexts so that was one of the concerns and then the other one being that um

[2:30:19] Voice 18: because the housing agreement goes into such clear definition of what will be expected on

[2:30:27] Voice 18: on this property that in fact,

[2:30:30] Voice 18: the definition of what that is in zoning isn't necessary.

[2:30:37] Trustee Rogers: Okay, and can you show me where it is in the,

[2:30:40] Trustee Rogers: either the OCP or the land use bylaw that would say

[2:30:44] Trustee Rogers: that development on this particular property,

[2:30:47] Trustee Rogers: if it was completed and would be restricted

[2:30:51] Trustee Rogers: to development that contained,

[2:30:53] Trustee Rogers: that had an affordable housing agreement attached to it?

[2:30:58] Voice 18: We don't have that yet. We don't have that definition in the local government.

[2:31:05] Trustee Rogers: No, but I know, but that's my point, is that we're defining it as multifamily rental housing, right?

[2:31:14] Trustee Rogers: That's the way it's designed in the land use bylaw.

[2:31:19] Trustee Rogers: And I just wonder why, which theoretically, I would assume, unless there's a definition to the contrary,

[2:31:28] Trustee Rogers: um that could be a for-profit it would then be zoned for for-profit rental houses too wouldn't

[2:31:36] Trustee Rogers: it if

[2:31:38] Voice 4: so yeah yeah

[2:31:41] Voice 4: if the if it was just the zoning alone then yes but the housing agreement

[2:31:45] Voice 4: will be adopted concurrently with the zoning so it's the housing agreement that limits the

[2:31:51] Voice 4: the type of tenure the maximum rents and the class of persons who can occupy it

[2:31:56] Voice 4: but

[2:31:57] Trustee Rogers: okay so let me i do we've done a lot of what happens if on this file so what happens if we

[2:32:04] Trustee Rogers: enter into the housing agreement we've rezoned it as multi-family housing the funding doesn't come

[2:32:09] Trustee Rogers: through and now and so the housing agreement effectively comes on effective uh or or is it

[2:32:16] Trustee Rogers: always attached to that piece of property

[2:32:18] Voice 4: the housing agreement is attached to that piece of

[2:32:20] Voice 4: property?

[2:32:20] Trustee Rogers: And the reason I ask is, as is well known, I've done, I'm chairing local trust

[2:32:27] Trustee Rogers: committees that are doing affordable housing projects on Galeano and Gabriola. And particularly

[2:32:34] Trustee Rogers: on Galeano, they defined the zoning and affordable housing as one to which a housing agreement

[2:32:43] Trustee Rogers: attaches. I'm simplifying. It's not exactly how it's worded. It's worded slightly different.

[2:32:48] Trustee Rogers: I just wonder, it just seems like we're creating a multiple family rental housing zone by this, but I hear your point. Your point is none of this will finish without a housing agreement.

[2:33:00] Voice 4: Right. And the difference with Galliano is that it has a whole section on affordable housing in its OCP that talks about and defining what affordable housing is, that it must have a housing agreement, etc.

[2:33:14] Voice 4: et cetera, et cetera. Whereas Maine's OCP is largely silent on that.

[2:33:19] Trustee Rogers: It doesn't have that policy context.

[2:33:21] Trustee Rogers: Just to be clear, because I know people watch this and I get told,

[2:33:25] Trustee Rogers: well, you said this on Maine Island and you said this on Galliano Island,

[2:33:28] Trustee Rogers: is when I talked about the definition in terms of a housing agreement,

[2:33:35] Trustee Rogers: that was on Gabriola, that was not on Galliano.

[2:33:37] Trustee Rogers: That was a difference that you're right about Galliano.

[2:33:41] Trustee Rogers: They have a whole section about affordable housing.

[2:33:43] Trustee Rogers: okay so um okay so i'm sorry i'm asking all the questions but i'm sort of wondering where we go

[2:33:54] Trustee Rogers: with this so maybe i'll turn it over to uh the trustees we have two issues for the potential

[2:34:00] Trustee Rogers: decision uh we have five suggested recommendations uh motions or ways forward from the from the

[2:34:08] Trustee Rogers: planner um and frankly you know i don't know where what you guys have you two trustees are

[2:34:15] Trustee Rogers: are thinking about next steps in relation to that why don't i turn it over to you trustee mark well

[2:34:24] Trustee Maude: if we're going next steps um my preference would be that um we send this off the apc

[2:34:32] Trustee Maude: if we're at that conclusion point if we want to fill in some blanks ahead of that

[2:34:36] Trustee Maude: Well, why don't

[2:34:38] Trustee Rogers: we go filling in

[2:34:39] Trustee Maude: the blanks ahead of that?

[2:34:40] Trustee Maude: Okay, so the blanks ahead of that, I think one is the scenario you just laid out.

[2:34:48] Trustee Maude: If for some reason this is not funded and this does not go forward, what happens then?

[2:34:57] Trustee Maude: My preference would be to basically lay out a timeline for all of this

[2:35:04] Trustee Maude: and if it's not successful then we we basically go to plan b because at that point uh unless

[2:35:14] Trustee Maude: somebody tells me otherwise the land has been subdivided so there are three lots

[2:35:19] Trustee Maude: so what would happen at the the the horrible negative conclusion would be lot two could not

[2:35:27] Trustee Maude: be developed because there has not been any housing provided and lot three would be going

[2:35:34] Trustee Maude: going someplace else and and my suggestion is is Allen's trust and serenity um but uh perhaps

[2:35:41] Trustee Maude: there are other thoughts there but I think that you know we have to sort of bookend this somehow

[2:35:47] Trustee Maude: and I think that's a hole that I would like to fill you're muted Dan

[2:35:58] Trustee Rogers: yeah sorry um okay so

[2:36:02] Trustee Rogers: yeah and there were a whole series of options that came out of uh of what we what we could do

[2:36:08] Trustee Rogers: in terms of either a covenant or closing subdivision

[2:36:13] Trustee Rogers: or not adopting the bylaws beforehand

[2:36:16] Trustee Rogers: until we're satisfied with the development.

[2:36:18] Trustee Rogers: Trustee Dodds, do you want to talk about that?

[2:36:21] Trustee Rogers: Because it sort of leads to the amenities conclusion.

[2:36:24] Trustee Rogers: Or is that something else that you'd like to see sent to the APC?

[2:36:29] Voice 19: Well, I think I certainly agree with Dave

[2:36:33] Voice 19: that we need to have in place a provision

[2:36:36] Voice 19: that if at such point that the amenity is actually the built the built housing

[2:36:42] Voice 19: and so we need to put that and I'm just looking at all the different

[2:36:47] Voice 19: recommendations that were made here looking for where to make a motion in

[2:36:51] Voice 19: terms of where to move forward in the section 219 covenant I'm a little bit

[2:36:57] Voice 19: lost in terms of all the material that's there but well

[2:37:00] Voice 9: number recommendation

[2:37:05] Voice 9: Condition number one is the

[2:37:08] Trustee Rogers: one about restrict development on proposed lot two

[2:37:12] Trustee Rogers: until the construction of rental housing on proposed lot three proceeds.

[2:37:17] Trustee Rogers: So that's one option.

[2:37:18] Trustee Rogers: And I think, Planner Chadwick, I don't want to speak for you,

[2:37:21] Trustee Rogers: but you sort of said that requires a decision related to, you know,

[2:37:26] Trustee Rogers: at what stage is that covenant satisfied, right?

[2:37:31] Trustee Rogers: right? Is it when the funding comes with the construction starts? Is it when the construction

[2:37:37] Trustee Rogers: is completed or is occupancy or what is it you would see, trust me God, if that's what you're

[2:37:43] Trustee Rogers: referring to?

[2:37:44] Voice 19: Okay. So what I would see is that that covenant would restrict building on proposed

[2:37:49] Voice 19: lot two until the actual construction of the housing project is completed. So rather than

[2:38:03] Voice 19: and saying that the housing will begin,

[2:38:05] Voice 19: the housing would have to be completed.

[2:38:11] Trustee Rogers: Again, I have a question of process.

[2:38:14] Trustee Rogers: I just need to know the answer to.

[2:38:16] Trustee Rogers: Normally when there's only one subdivision proposed,

[2:38:20] Trustee Rogers: you know, you get your rezoning,

[2:38:22] Trustee Rogers: the application for subdivision occurs,

[2:38:25] Trustee Rogers: the province takes, does whatever they've done.

[2:38:27] Trustee Rogers: Is this anticipated planner Chadwick

[2:38:30] Trustee Rogers: to be a one step subdivision or a two step subdivision?

[2:38:35] Trustee Rogers: one one

[2:38:36] Voice 18: step so

[2:38:38] Trustee Rogers: the one step would would create three lots as opposed to

[2:38:42] Trustee Rogers: hiving off lot three and then subsequently there'd be a an ability to i sort of got the

[2:38:49] Trustee Rogers: impression that what we were doing was rezoning lot the other remainder so that the there was

[2:38:56] Trustee Rogers: an ability to subdivide it but that it wasn't actually going to be part of the

[2:39:01] Trustee Rogers: initial subdivision. Am I wrong about that?

[2:39:03] Voice 18: We are rezoning it to provide the ability to subdivide, but it's a one-step subdivision

[2:39:08] Voice 18: at that point. It'll go through the rezoning process, so

[2:39:12] Voice 18: we'll be rezoning the second lot so that it can be subdivided

[2:39:16] Voice 18: and the other lot, and then

[2:39:20] Voice 18: it'll be one subdivision application. As far as I understand,

[2:39:26] Voice 18: Robert, do you?

[2:39:28] Voice 4: That was the assumption

[2:39:29] Voice 4: from what the applicants have presented and would logically they would only make one application to

[2:39:34] Voice 4: create the three lots but um suppose they could do it in two steps um the covenants in the housing

[2:39:41] Voice 4: agreement all be registered on the existing lot before subdivision occurs and as a condition of

[2:39:48] Voice 4: rezoning um so there'd be a housing agreement there'd be the however many covenants end up

[2:39:53] Voice 4: being registered two or three would all be registered on the parent parcel uh that would

[2:39:57] Voice 4: would allow the subdivision to proceed and the things to occur and ought to occur on different

[2:40:02] Voice 4: parts of the lot um and then um as it's completed um the owners of the individual new parcels could

[2:40:11] Voice 4: come to the ltc and ask them to discharge the covenant that doesn't apply to that parcel

[2:40:18] Trustee Rogers: right okay okay that makes thank you thank you janine i'm sorry to interrupt i just want to

[2:40:23] Trustee Rogers: to make sure I understand how this would all unfold so um so you do I understand that you'd

[2:40:29] Trustee Rogers: like recommendation one to read uh not proceeds but complete sorry I

[2:40:37] Voice 11: missed what you

[2:40:38] Trustee Rogers: said it talks

[2:40:39] Trustee Rogers: about and if you go down the third line proposed lot two until the construction of rental housing

[2:40:45] Trustee Rogers: proposed lot three so so I

[2:40:49] Voice 19: agree with that recommendation except

[2:40:52] Trustee Rogers: you want to change the

[2:40:53] Trustee Rogers: word proceeds to complete is

[2:40:55] Voice 19: completed yes construct okay until the construction of rental

[2:41:00] Voice 19: housing on proposed lot three is completed so with that amendment in there so i would be ready

[2:41:06] Voice 19: to move that recommendation then if that's any help together if

[2:41:11] Trustee Rogers: you're ready to make a motion

[2:41:12] Trustee Rogers: let's make it

[2:41:13] Voice 19: okay i'm i will move that the main island local trust committee requests that the

[2:41:18] Voice 19: The owner of Lot B, Plan 27091, grant to the local trust committee

[2:41:23] Voice 19: a suitably worded Section 219 covenant,

[2:41:26] Voice 19: which would restrict development on proposed Lot 2

[2:41:29] Voice 19: until the construction of rental housing on proposed Lot 3 is completed,

[2:41:34] Voice 19: and that the Section 219 covenant be registered on title

[2:41:39] Voice 19: as a condition of rezoning.

[2:41:42] Trustee Rogers: Okay.

[2:41:43] Trustee Rogers: So that's been moved, and that's been seconded.

[2:41:46] Trustee Rogers: So let's, did you want to say anything further about that, Trustee Dodds?

[2:41:53] Voice 19: No, no, I think that that is sort of the core of the concern that we had in terms of granting the extra lot to Dr. McHugh,

[2:42:01] Voice 19: that if we granted the lot and then we weren't able to have a development this way,

[2:42:05] Voice 19: this will ensure that that lot basically goes undeveloped and unusable until such time as the housing is completed.

[2:42:12] Voice 19: it okay

[2:42:14] Trustee Rogers: so then so then just to finish just to finish to make sure i understand i heard you say

[2:42:20] Trustee Rogers: at the beginning of your before you made the motion that you see the amenity here being the

[2:42:25] Trustee Rogers: the housing development not just the creation of a piece of land and and so uh you're effectively

[2:42:33] Trustee Rogers: saying you we're not going to grant the extra density on the revenue until the housing is is

[2:42:40] Trustee Rogers: is developed and that's how we make sure

[2:42:45] Trustee Rogers: that we get the amenity before we grant that.

[2:42:48] Trustee Rogers: Yes.

[2:42:48] Trustee Rogers: Okay, so that's been moved and seconded.

[2:42:50] Trustee Rogers: Trustee Maude, do you have anything further you want to say?

[2:42:53] Trustee Maude: No, I agree totally with what Trustee Dotson said.

[2:42:58] Trustee Maude: Okay,

[2:42:58] Trustee Rogers: well, let's call it, if there's no further,

[2:43:04] Trustee Rogers: I'll call the vote on that and that passes.

[2:43:07] Trustee Rogers: but

[2:43:08] Voice 8: we've got that okay

[2:43:10] Voice 19: so the second one okay so the second one deals with the locations

[2:43:17] Voice 19: and so looking at the map with the locations to me the location the furthest away from the neighbor

[2:43:24] Voice 19: to the north is the appropriate location which

[2:43:28] Trustee Rogers: would be lot building site a okay so

[2:43:34] Voice 19: building

[2:43:34] Trustee Rogers: right am i right i just want to make sure i'm right is

[2:43:37] Voice 19: that the one i

[2:43:38] Voice 19: only have i only have

[2:43:39] Voice 19: one computer at a time so i'd

[2:43:42] Voice 19: have to go back to where the map was it's

[2:43:44] Trustee Rogers: on page 91.

[2:43:46] Voice 19: okay i'll

[2:43:47] Voice 19: scroll back

[2:43:47] Trustee Rogers: which i think was where approximately where when we saw a map before with the proposed

[2:43:53] Trustee Rogers: building site that was

[2:43:55] Voice 12: where okay

[2:43:56] Trustee Rogers: it was before right am i

[2:43:58] Trustee Rogers: right planner i'm i'm thinking back

[2:44:04] Trustee Rogers: back a month or two when we saw a map

[2:44:06] Trustee Rogers: about proposed building locations.

[2:44:08] Trustee Rogers: And I thinking it was where,

[2:44:10] Trustee Rogers: because there was a map and it showed the driveway

[2:44:13] Trustee Rogers: and now there's an existing driveway into that property

[2:44:16] Trustee Rogers: and the access would come in on a floor over lot one.

[2:44:19] Trustee Rogers: And that it was about right where that one,

[2:44:21] Trustee Rogers: where what shows us map A, sorry,

[2:44:24] Trustee Rogers: building site A is right on the building.

[2:44:29] Voice 18: The map had been shared with us by the applicant

[2:44:33] Voice 18: at a previous meeting.

[2:44:36] Trustee Rogers: yeah but i think it was about there so okay so what let's go back to the motion then

[2:44:46] Trustee Rogers: well

[2:44:49] Voice 19: i'll move yeah i'm ready to move it and it really it's it specifies to me that it would be a

[2:44:57] Voice 19: on the the building site so

[2:45:03] Trustee Rogers: you want to have a single building site

[2:45:06] Voice 19: yes oh yes because i want

[2:45:08] Voice 19: the site to be as far from the neighbors as possible okay and there's two sites so i'm going

[2:45:15] Trustee Rogers: to move that the main go

[2:45:16] Trustee Rogers: ahead i

[2:45:19] Voice 19: move that the main island local trust committee requests that

[2:45:22] Voice 19: the owner of lot b plan 27091 include in this s 219 covenant the location of build a permitted

[2:45:30] Voice 19: building site on proposed lot 2 to be the proposal for a as shown on the map in this agenda package

[2:45:37] Voice 19: and that the areas to be preserved are preserved

[2:45:41] Voice 19: as shown on the map in this agenda package.

[2:45:44] Trustee Rogers: Okay, we're going to have to make sure Pat got that.

[2:45:47] Voice 19: Yeah, did you get that?

[2:45:49] Voice 19: So I said the

[2:45:51] Voice 19: building site on proposal lot two

[2:45:54] Voice 19: that is illustrated on the map,

[2:45:56] Voice 19: and maybe if I scroll back to the map again,

[2:45:59] Voice 19: I have to keep scrolling

[2:46:01] Voice 19: and I couldn't have that many computers,

[2:46:03] Voice 19: but on the map there's the site A

[2:46:06] Voice 19: and the map doesn't have a specific designation here but it's on page 91 of

[2:46:13] Voice 19: July of June 21st agenda package so I'm referring to building site a on page 91

[2:46:21] Voice 19: of our agenda package and all the way back to where the motions are and that

[2:46:32] Voice 19: the areas to reason to be preserved as displayed in the map shown on page 91 of

[2:46:38] Voice 19: the current of today's agenda package june 21st okay

[2:46:47] Trustee Rogers: i'm gonna i'm gonna ask pat again whether

[2:46:49] Trustee Rogers: she has that motion the

[2:46:54] Voice 16: the only part is and be preserved as and that the area is to be preserved

[2:46:59] Voice 16: as shown

[2:47:01] Voice 19: on that as shown on the map on page 91 not

[2:47:06] Voice 16: the wetlands area 91 wetlands area okay

[2:47:14] Trustee Rogers: so planner chadwick is that clear enough for you to take some direction related to that

[2:47:19] Trustee Rogers: yeah

[2:47:20] Voice 18: yeah that's clear okay

[2:47:22] Trustee Rogers: so if pat's if uh the recorder has it i'll turn to uh that's been

[2:47:28] Trustee Rogers: been moved is there a seconder for that that's been seconded um do you have any further discussion

[2:47:34] Trustee Rogers: related to that uh trustee dots no

[2:47:36] Voice 11: no okay

[2:47:37] Trustee Rogers: so that all uh so effectively what we've done just

[2:47:42] Trustee Rogers: for people watching we've said one site and one site only i mean it's not surveyed so it doesn't

[2:47:48] Trustee Rogers: have explicit boundaries around it yet but it's shown as the site that's on that map so i'll i'll

[2:47:56] Trustee Rogers: call the vote all in favor of that so that passes unanimously now before we so that actually i think

[2:48:03] Trustee Rogers: planner chadwick just just before we go on to talk about other things because i think that addresses

[2:48:09] Trustee Rogers: both of the discussion points that you raised am i right yes it does okay so the right the other

[2:48:16] Trustee Rogers: recommendations in three four and five are to read the bylaws for a first time um and to uh move that

[2:48:23] Trustee Rogers: that we were scheduled public hearing.

[2:48:25] Trustee Rogers: I want to go back to Trustee Maude

[2:48:26] Trustee Rogers: who had a suggestion about what to do with that.

[2:48:31] Trustee Maude: Thank you, yeah, kind of Chadwick had recommended

[2:48:36] Trustee Maude: that the LTC may decide to send the draft bylaws to APC.

[2:48:40] Trustee Maude: I think that this juncture, that's a wise move.

[2:48:45] Trustee Maude: So I would like to move that if that's amenable.

[2:48:49] Trustee Rogers: Okay, so do you have, are you just sending the bylaws

[2:48:53] Trustee Rogers: or are you sending the whole project?

[2:48:55] Trustee Rogers: I just want to make

[2:48:56] Trustee Rogers: sure they get the right direction

[2:49:00] Trustee Rogers: about what we're asking.

[2:49:01] Trustee Maude: Okay, well, what Planner Chadwick had recommended

[2:49:04] Trustee Maude: was sending the draft bylaws.

[2:49:08] Trustee Maude: Okay, Trustee Dodds?

[2:49:10] Voice 19: Well, I think we should just be sending the whole package

[2:49:15] Voice 19: because-

[2:49:16] Voice 8: And asking them for

[2:49:18] Voice 19: their feedback.

[2:49:19] Voice 19: For input.

[2:49:23] Voice 19: Planner Chadwick has something to say.

[2:49:25] Voice 19: Yeah, Planner Chadwick.

[2:49:26] Trustee Rogers: Yeah,

[2:49:26] Voice 19: I would just add that the

[2:49:28] Voice 18: whole package, I would suggest should include the housing

[2:49:33] Voice 18: agreement and the covenant in order for the APC to be able to have the full picture of the application and what is going to be moving forward.

[2:49:46] Voice 18: So we still have the housing agreement, as I mentioned, is in draft, and we are working on the covenant, and it'll be a little bit of time before we have that together.

[2:49:58] Trustee Rogers: And which covenant are we talking about?

[2:50:01] Voice 18: Well, all of them, essentially.

[2:50:05] Voice 18: Okay, go ahead.

[2:50:07] Trustee Rogers: sorry um

[2:50:08] Voice 18: but but I'm thinking um I mean I think the housing agreement is is probably particularly

[2:50:14] Voice 18: important important to include as part of the package I think um if we have a clear sense of

[2:50:20] Voice 18: what will be included in what and I think I feel like we do now in the in the covenant um you know

[2:50:25] Voice 18: the information related to what will be included in the in the covenant may be sufficient amount

[2:50:30] Voice 18: of information but um but certainly I would recommend that the housing agreement go as part

[2:50:36] Voice 18: part of that yeah

[2:50:38] Trustee Maude: trustee mom so so it's a suggestion that basically we might be a month

[2:50:42] Trustee Maude: ahead of doing that um so maybe we should hold off until we have the package to send the package

[2:50:51] Voice 19: i still trust

[2:50:53] Voice 8: you god i

[2:50:54] Voice 19: still think we can proceed with the motion i mean obviously the

[2:50:57] Voice 19: motion should say as the package needs to include the covenants and when that is already whether

[2:51:03] Voice 19: whether it's three weeks from now or four weeks or five weeks,

[2:51:06] Voice 19: they will go rather than us have to have this conversation again at our next

[2:51:11] Voice 19: meeting, if they weren't ready in time.

[2:51:13] Trustee Rogers: So what, yeah. Yeah.

[2:51:15] Trustee Rogers: So you,

[2:51:15] Trustee Rogers: we can pass a motion to refer the application to the APC including bylaws,

[2:51:22] Trustee Rogers: housing agreement and covenants and all related material.

[2:51:28] Voice 19: Yes. Well said.

[2:51:31] Trustee Rogers: Or something like that. In fact,

[2:51:33] Trustee Rogers: and as they become available but i i'm not sure how the main apc works uh because they all every

[2:51:39] Trustee Rogers: island seems to work differently so they sort of i mean they'll wait for you planner chadwick to

[2:51:45] Trustee Rogers: refer the material to them is that the way it works oh yeah

[2:51:49] Voice 18: we send the material to them right

[2:51:51] Trustee Rogers: so when you're ready to do that but they'll be teed up um and you know and because there's a lot

[2:51:58] Trustee Rogers: here they may want to look at the bylaws first they may want to then and then come back and

[2:52:02] Trustee Rogers: look at the other documents

[2:52:04] Trustee Rogers: that are a little later. I'm just

[2:52:06] Trustee Rogers: thinking we want

[2:52:07] Trustee Rogers: to keep them moving and engaged

[2:52:08] Trustee Rogers: and be able

[2:52:11] Trustee Rogers: to report back to us.

[2:52:13] Trustee Rogers: So, okay, Pat, how

[2:52:14] Trustee Rogers: close did you come to getting that motion

[2:52:16] Trustee Rogers: that I sort of gave some wording for,

[2:52:19] Trustee Rogers: but I think it's Trustee Mott's motion.

[2:52:22] Voice 16: That the Local

[2:52:23] Voice 16: Trust Committee asks staff to refer

[2:52:25] Voice 16: application,

[2:52:26] Voice 16: whatever the numbers are,

[2:52:28] Voice 16: package, including bylaws, housing

[2:52:31] Voice 16: agreement, and covenants as available.

[2:52:33] Voice 16: to the apc yeah

[2:52:35] Voice 9: a draft

[2:52:36] Trustee Rogers: bylaws should say draft bylaws i

[2:52:41] Voice 19: second that okay

[2:52:43] Trustee Rogers: so that that's that's

[2:52:45] Trustee Rogers: been made by trustee mudd and and uh seconded by trustee um dodds uh any further discussion

[2:52:52] Trustee Rogers: related to that nothing i'll call the vote so that's um i think that actually does probably

[2:53:01] Trustee Rogers: take care of i i i mean there's not a lot of point in my mind in giving you direction to schedule

[2:53:09] Trustee Rogers: public hearing when we haven't even given first reading for the bylaws but just just to be clear

[2:53:15] Trustee Rogers: let's say they all came back and we and we were all happy with what it all said and the covenant

[2:53:20] Trustee Rogers: was there we can do first and second reading together can't we

[2:53:23] Voice 11: and

[2:53:24] Trustee Rogers: then and then go straight

[2:53:26] Trustee Rogers: straight on to the public hearing at CIM process at that point, once we think everything, we need

[2:53:32] Trustee Rogers: everything. So, you know, to summarize where I think we're at, I have, I'm sorry, before I leave,

[2:53:38] Trustee Rogers: I want to address a couple other things. But what we're at is we've asked, we asked the applicant

[2:53:43] Trustee Rogers: to do a bunch of stuff for us. And they did that stuff. Thank you very much for all the hard work

[2:53:48] Trustee Rogers: and the reports we've done. We're now at the drafting stage, we've made a decision about

[2:53:54] Trustee Rogers: issues around amenities and and um covenants and now we're sort of sending it off we send it off

[2:54:02] Trustee Rogers: for early referral to first nations and now we're sending it to the apc so that and it's all and and

[2:54:08] Trustee Rogers: when it comes back then it can go off where it's other referral and we can if we were happy with

[2:54:14] Trustee Rogers: where it had we can carry on with the process um but

[2:54:17] Trustee Rogers: i have a couple other sorry i don't want to

[2:54:20] Trustee Rogers: usurp the trustees i have a couple of things i want to raise but that came out of the town hall

[2:54:24] Trustee Rogers: but maybe you did the trustees as well trust him on yeah

[2:54:28] Trustee Maude: i just didn't want to skip over that sunset

[2:54:31] Trustee Maude: clause um is what when is the appropriate time to discuss that well

[2:54:38] Trustee Rogers: i don't know the answer to that

[2:54:44] Trustee Rogers: so i i i i i guess i might ask staff to address that because it's a first for me and um

[2:54:54] Trustee Rogers: uh i i i have never considered i would have assumed that if this thing sort of

[2:55:03] Trustee Rogers: i'm wondering i mean i mean if the if the rezoning if the subdivision never occurs

[2:55:09] Trustee Rogers: then dr oh my god i'm sorry i apologize the name's gone the queue maintains the whole piece of

[2:55:21] Trustee Rogers: property right um if if the subdivision goes ahead

[2:55:27] Voice 8: i

[2:55:28] Trustee Rogers: guess the possibility would be there that

[2:55:30] Trustee Rogers: that uh it goes ahead and then somehow the project doesn't happen um then you're that's

[2:55:38] Trustee Rogers: the sunset clause you're talking about

[2:55:40] Trustee Maude: exactly because the thing is there's so many outside

[2:55:42] Trustee Maude: factors on this project so they like the one of the next logical steps post if this gets approved

[2:55:51] Trustee Maude: will be subdivision then the die is cast so so what i'm suggesting that is that in the in the

[2:55:59] Trustee Maude: extreme negative condition that the house does not get completed that we we need to sort of have that

[2:56:06] Trustee Maude: sort of figured out because we basically we've we've permitted a subdivision on based on provision

[2:56:13] Trustee Maude: of an amenity but if the amenity doesn't happen we we need sort of this ways the ways to roll

[2:56:20] Trustee Maude: things back and we can't roll back subdivision so let

[2:56:24] Trustee Rogers: me let me play a bit of a devil's advocate

[2:56:26] Trustee Rogers: here and just see if you've considered some of this at that point the main island housing society

[2:56:31] Trustee Rogers: would have an asset which is a piece of land which it for whatever reason hasn't got the money to

[2:56:37] Trustee Rogers: develop or hasn't got the funding to develop but it's zoned appropriately so then there's sort of

[2:56:43] Trustee Rogers: a number of possibilities they could keep it and hope that funding arises sometime in the future

[2:56:48] Trustee Rogers: the second thing they could do is sell it and use that funding to try and do a development

[2:56:53] Trustee Rogers: somewhere else or the third is what you're talking about which is that it reverts to some other form

[2:56:57] Trustee Rogers: Yeah, Trustee Dodds.

[2:56:59] Voice 19: Well, I was just going to suggest that this, to me, this question is something, we're going to get a report back from the APC.

[2:57:06] Voice 19: I suspect this conversation may occur at the APC level as well.

[2:57:10] Voice 19: And I think at that point, when we get the report back from, when we get the consultation back from the APC, I still feel we have a lot of questions and a lot of discussion to happen.

[2:57:20] Voice 19: and I don't think we're quite ready to rush to first reading a month from now or even two months

[2:57:26] Voice 19: from now especially want us to be able to have some in-person meetings so I think we should wait

[2:57:31] Voice 19: hear what the APC has to say and then talk about the what if because I also still I've heard some

[2:57:37] Voice 19: sort of conversation about that road but I still I'm hearing the neighbors to the west whose

[2:57:45] Voice 19: difficulties with this project

[2:57:47] Voice 19: haven't really not been resolved at this point either.

[2:57:50] Voice 19: So I still have concerns about that,

[2:57:51] Voice 19: but I'd like to hear what the APC thinks about all that.

[2:57:54] Trustee Rogers: Okay.

[2:57:57] Trustee Rogers: Are you content to hold that in your advance?

[2:58:01] Trustee Rogers: Okay, so here's my question.

[2:58:02] Trustee Rogers: We've talked about,

[2:58:03] Trustee Rogers: I want to walk through the two speakers

[2:58:09] Trustee Rogers: and Mr. Hoff, we've talked about the correspondence issue

[2:58:12] Trustee Rogers: and we've already addressed that.

[2:58:15] Trustee Rogers: I think I always address that his questions have been answered,

[2:58:18] Trustee Rogers: but Planner Chadwick, if you think there's,

[2:58:20] Trustee Rogers: maybe you could look at that.

[2:58:22] Trustee Rogers: I know the letter he's talking about where he asked a bunch of questions.

[2:58:25] Trustee Rogers: I know we specifically attempted to answer them in the presentation that

[2:58:30] Trustee Rogers: was made at the CIM,

[2:58:31] Trustee Rogers: but perhaps I can encourage Mr. Hoff to let us know which questions,

[2:58:36] Trustee Rogers: not the questions he didn't like the answers to,

[2:58:39] Trustee Rogers: but which questions he figures he feels were not answered.

[2:58:43] Trustee Rogers: and let us know that the third was he did raise the question of his well um he specifically said

[2:58:51] Trustee Rogers: we've got a spring well i'm surprised it's only 100 yards from the well that was drilled on

[2:58:57] Trustee Rogers: the lot three portion it seems like it's further away from that than that but doesn't matter

[2:59:04] Trustee Rogers: whatever it is and he wanted to know whether we had the resources to test whether it was being

[2:59:10] Trustee Rogers: impacted? The answer probably is no to that question. Our freshwater specialist is not a

[2:59:17] Trustee Rogers: hydrant. And you know what, I should not say that. I don't want to say what he isn't, but he once

[2:59:22] Trustee Rogers: said that he's not a guy who goes out and tests wells and water flow. So whatever the right term

[2:59:28] Trustee Rogers: for that is. And that's not his job description anyway. Yes, Planner Chadwick.

[2:59:34] Voice 18: I would say that

[2:59:36] Voice 18: while he doesn't do that work he does have some expertise in understanding what would contribute

[2:59:40] Voice 18: to changes so that's one step

[2:59:44] Voice 18: yeah

[2:59:46] Trustee Rogers: i but what i was saying is i understood he wanted to go

[2:59:48] Trustee Rogers: and do some testing he can certainly look at the reports and and give us some guidance as to

[2:59:54] Trustee Rogers: as to whether or not there is a possibility of some interference.

[3:00:00] Trustee Rogers: with the well so should we should we ask him to do that do

[3:00:10] Voice 19: we need a motion to ask yeah i think

[3:00:12] Voice 11: okay

[3:00:13] Voice 19: okay well then i'll make a motion that we request that staff investigate the concern that

[3:00:18] Voice 19: was expressed by mr hoff regarding the early extremely early cessation of his spring in

[3:00:27] Voice 19: in relation to the well pumping that occurred

[3:00:30] Voice 19: or the potential rezoning of the property

[3:00:34] Voice 19: owned by Dr. McHugh.

[3:00:36] Trustee Rogers: Okay, so Trustee Maude, do you have your second?

[3:00:41] Trustee Rogers: You're fine with that?

[3:00:42] Trustee Rogers: And we'll just see if Pat got the essence of that motion

[3:00:45] Trustee Rogers: because someone's asked the question

[3:00:47] Trustee Rogers: and so let's see if

[3:00:50] Trustee Rogers: we

[3:00:51] Voice 19: can give them an answer.

[3:00:52] Voice 19: Start pumping wells around here.

[3:00:54] Voice 19: It can disrupt the way the chain of water goes.

[3:00:56] Voice 19: And

[3:00:57] Trustee Rogers: my recollection is they looked, they did two wells that they looked at, Mr. McHugh's, and then one down in the subdivision down below, but I don't believe they monitored the one, the spring, yeah.

[3:01:10] Voice 17: Yeah, can you hear me?

[3:01:11] Trustee Rogers: Yeah.

[3:01:11] Voice 17: They monitored the spring well on Dr. McHugh's property, which is likely much closer to Hoff's spring well.

[3:01:20] Voice 17: Yeah.

[3:01:21] Trustee Rogers: So, so we'll ask, and that might be the answer from the freshwater specialist. He looks

[3:01:26] Trustee Rogers: at it and says, if there was no impact there, there may not be impact there, but let's ask

[3:01:30] Trustee Rogers: the freshwater specialist. That's what we can do from our end. So the motions, Pat,

[3:01:37] Trustee Rogers: how did you do with the motion?

[3:01:39] Voice 16: Request staff investigate concerns raised by Mr. Hoff regarding

[3:01:43] Voice 16: early dry up of wells subsequent to new well being drilled on adjacent site.

[3:01:48] Voice 16: Yeah.

[3:01:49] Trustee Rogers: Okay. Thanks. That's been seconded. Any further discussion from trustees? No, I'll call a vote. So thanks, William Silva, for your attention to that.

[3:02:00] Trustee Rogers: that. Mr. Mackey asked whether it's possible to refer the bylaws to add the Ministry of Agriculture

[3:02:09] Trustee Rogers: to the list of referrals. Do either of the planners have any concerns about just adding

[3:02:17] Trustee Rogers: them to the referral list?

[3:02:19] Voice 18: That's no problem. We can do that.

[3:02:20] Trustee Rogers: Do you need a motion to do that?

[3:02:22] Voice 18: We don't need a motion. I'll just, just to be added.

[3:02:26] Trustee Rogers: I don't know, did Mr. Mackey have

[3:02:30] Trustee Rogers: any other specific asks that anybody recalls um okay so that was um that's my list does anybody

[3:02:43] Trustee Rogers: else have anything arising out of uh our discussion or any of the presentations for any

[3:02:48] Trustee Rogers: more questions for the uh the applicant nothing from either of you okay well hopefully we covered

[3:03:00] Trustee Rogers: everything off thank you very much for your attention to this thank you very much by the

[3:03:03] Trustee Rogers: way thank you very much for the presentation um i think it was good to see the sort of the at least

[3:03:09] Trustee Rogers: the bare bones of the financial uh proposal and and also to understand a little more depth um i

[3:03:16] Trustee Rogers: actually didn't realize that the bc housing counted the whole of the funding as affordable

[3:03:24] Trustee Rogers: but the way you described it made sense to me and i've seen a presentation from bc housing about

[3:03:29] Trustee Rogers: three times but actually it made sense to me in a way i'd never seen before so thank you for that

[3:03:33] Trustee Rogers: good

[3:03:33] Voice 12: thank you okay

[3:03:35] Trustee Rogers: very much uh appreciate that so i think we're finished this item i

[3:03:39] Trustee Rogers: appreciate you all attending and we'll move on to the next item on our agenda if i could find

[3:03:43] Trustee Rogers: it again um which is the ocp and lub minor amendment staff report which is at page 102

[3:03:54] Trustee Rogers: are you two okay to keep going for a minute or um can we just sort of move through the rest of this

[3:03:59] Trustee Rogers: and and hopefully I don't know about you but

[3:04:02] Voice 19: let's try and get done by 5 o'clock

[3:04:06] Trustee Rogers: yeah I'd be good

[3:04:08] Trustee Rogers: 12.1 we have our staff report planner Chadwick yeah

[3:04:12] Voice 18: so this one's pretty straightforward um

[3:04:15] Voice 18: it's really um it's really we need to initiate this project uh we put it on onto the project

[3:04:21] Voice 18: list so this staff report uh is just uh the purpose of it is really to to get um LTC to

[3:04:28] Voice 18: to endorse the project charter for the OCP

[3:04:32] Voice 18: and the LUB minor amendment project.

[3:04:35] Voice 18: So the project charter is attached

[3:04:37] Voice 18: and it anticipates this project being completed

[3:04:42] Voice 18: by the end of term.

[3:04:46] Voice 18: It basically identifies what we've discussed already,

[3:04:51] Voice 18: the various items, the removal of the parks plan,

[3:04:57] Voice 18: The rezoning of the First Nations was already,

[3:05:00] Voice 18: yeah, that's part of it.

[3:05:02] Voice 18: The TUP was introduced today.

[3:05:06] Voice 18: The rezoning of Felix Jack Park,

[3:05:09] Voice 18: the inclusion of an acknowledgement

[3:05:10] Voice 18: of First Nations in the OCP.

[3:05:12] Voice 18: And I'll just add that I'm working

[3:05:14] Voice 18: with a couple other planners.

[3:05:16] Voice 18: There are, I think, there are a number of LTCs

[3:05:21] Voice 18: that are interested in that piece.

[3:05:23] Voice 18: So that will be, we're working together

[3:05:25] Voice 18: to come up with actually joint referral related to that.

[3:05:29] Voice 18: So that we're not bugging the nations too much

[3:05:33] Voice 18: with the same thing.

[3:05:35] Voice 18: And the timing is good

[3:05:36] Voice 18: because North Pender is looking at it, South Pender

[3:05:44] Voice 18: and it'll also be part of other OCP work

[3:05:48] Voice 18: that's being done by other LTCs.

[3:05:50] Voice 18: um the restriction of of commercial uses on on um on the fernwood uh fernhill road uh location

[3:05:59] Voice 18: that was supposed to be uh originally done um and then the uh the amendment related to maximum

[3:06:06] Voice 18: uh to permitting the maximum uh residential density addressing the uh the mistake that

[3:06:13] Voice 18: was made some time ago when the covenants were registered and then we did add election

[3:06:21] Voice 18: signs in the definition of patio so there really isn't a need to go into detail at this

[3:06:26] Voice 18: point because at this point it's just there hasn't been any substantial work done on this

[3:06:33] Voice 18: project this is really initiating it by approving the project charter and then I'll come back

[3:06:39] Voice 18: with some uh you know options for some of these go

[3:06:46] Trustee Rogers: ahead trusty dots yeah

[3:06:47] Voice 19: well before i move the

[3:06:49] Voice 19: motion i just want to say it's also appropriate today which is aboriginal day to mention that uh

[3:06:55] Voice 19: part of the the rezoni of felix jack park is to turn that park at the request of johnny aiken but

[3:07:01] Voice 19: into what will probably more be of a a reconciliation and education park so that's a

[3:07:07] Voice 19: real focus for that park it'll be a while before that happens and then of course having the

[3:07:11] Voice 19: inclusion of an acknowledgement for first nations and our ocp so it's just appropriate that today

[3:07:16] Voice 19: is the day that i'm going to make the motion as soon as i find it here um that the main island

[3:07:22] Voice 19: local trust committee endorsed the project charter for the ocp and lub minor amendment project

[3:07:30] Trustee Rogers: that's been seconded any further discussion related to that thank you for the report

[3:07:35] Trustee Rogers: Any further, no discussion?

[3:07:37] Trustee Rogers: All in favor?

[3:07:38] Trustee Rogers: That passes.

[3:07:40] Trustee Rogers: Thanks very much.

[3:07:41] Trustee Rogers: The next thing is the flexible housing staff report.

[3:07:45] Trustee Rogers: Thank you for that.

[3:07:46] Trustee Rogers: That's after all of the public meetings we had

[3:07:48] Trustee Rogers: at the beginning of this pandemic year.

[3:07:54] Trustee Rogers: And you're asking us to ask you to draft a bylaw amendment.

[3:08:01] Trustee Rogers: And then, so over to you, Planner John.

[3:08:05] Voice 18: So much of what's contained in this report

[3:08:07] Voice 18: is really a lot of the background that was shared

[3:08:11] Voice 18: at the community meetings.

[3:08:16] Voice 18: With respect to what we're talking about,

[3:08:18] Voice 18: we're talking about the idea of a distributed

[3:08:20] Voice 18: maximum footprint to allow more smaller dwellings

[3:08:29] Voice 18: as opposed to more options when it comes to allowing smaller dwellings.

[3:08:36] Voice 18: So it had been sort of agreed that we should be looking at properties

[3:08:45] Voice 18: that were five acres or less, and some mapping work was done there.

[3:08:49] Voice 18: This report identifies, includes the map that was done to identify

[3:08:54] Voice 18: where what lots could be considered as part of this approach and the breakdown is there in a

[3:09:03] Voice 18: little chart just identifying how many lots are under five acres how many lots are vacant and

[3:09:11] Voice 18: you know with the caveat that this isn't necessarily about vacant lots there may be

[3:09:16] Voice 18: other lots with housing or with dwellings that may be able to consider this new approach which

[3:09:24] Voice 18: would um potentially allow them to have another dwelling on their um property if they're otherwise

[3:09:30] Voice 18: not allowed to have that because they may be too small um it the map also identifies which um areas

[3:09:39] Voice 18: are are under five acres um that are not in water systems one of the things uh one of the

[3:09:46] Voice 18: the things that were not not not connected to water systems so one of the concerns that was

[3:09:52] Voice 18: raised um by a couple of the improvement districts that participated in the discussions during the

[3:09:58] Voice 18: cims um was that they were concerned about water use and we actually did receive some letters that

[3:10:04] Voice 18: um explicitly said particularly from village point improvement district that they didn't

[3:10:09] Voice 18: want to be a part of this um approach uh at least at this time so um that's why the resolution uh

[3:10:18] Voice 18: uh the the suggested recommendation is is focusing on the areas that are outside of improvement

[3:10:24] Voice 18: districts partly because that i'm if we if you want to move that way it will it will um

[3:10:30] Voice 18: it will be additional process um which could be done later as well um um the other the other

[3:10:37] Voice 18: concerns that were raised uh were related to groundwater um because now that we have some of

[3:10:43] Voice 18: the groundwater mapping um and so what what has been proposed is it or what has been recommended

[3:10:53] Voice 18: is that we look at um at the air at this approach being um allowed in areas that are not identified

[3:11:03] Voice 18: as critical um with respect to the groundwater mapping now i won't go into too much detail with

[3:11:10] Voice 18: respect to that but one of the things that you that um would will need to be kind of further

[3:11:15] Voice 18: looked into if we move that way is um the area on the uh that's on the map that's contained in the

[3:11:23] Voice 18: uh in the uh you know i'm just gonna share my screen that'll just be easier in the report um

[3:11:31] Voice 18: the red area that that isn't necessarily all critical and so the some of it may just be

[3:11:39] Voice 18: reflective of the fact that it's agricultural and that the way that that um the water budgets have

[3:11:45] Voice 18: been determined is based on allowable use but not necessarily existing use so there's a little bit

[3:11:51] Voice 18: more that would have to be done to identify what we are very clear is critical um but for the time

[3:11:58] Voice 18: being um we what what i'm what i'm suggesting is that we we do move forward with some draft bylaws

[3:12:08] Voice 18: for the areas that we know are definitely not critical

[3:12:13] Voice 18: and are definitely not in water service areas,

[3:12:16] Voice 18: that would allow us to draft something

[3:12:20] Voice 18: that could be expanded once we have more understanding

[3:12:25] Voice 18: of the groundwater situation.

[3:12:29] Voice 18: And if there are other,

[3:12:32] Voice 18: if there are improvement districts

[3:12:34] Voice 18: that want to jump on board,

[3:12:36] Voice 18: or if we want to try and gain some support from them,

[3:12:40] Voice 18: that can be an additional step.

[3:12:42] Voice 18: But if we start with what we know,

[3:12:44] Voice 18: it won't be controversial from those two points,

[3:12:48] Voice 18: improvement district concerns

[3:12:49] Voice 18: and the specific water critical areas,

[3:12:54] Voice 18: then we do have the opportunity to start somewhere.

[3:12:58] Voice 18: One of the decisions that will need to be made,

[3:13:01] Voice 18: and I mean, given our time today,

[3:13:03] Voice 18: day, we may not want to dig into the conversation. And I can just bring back proposed numbers in the

[3:13:10] Voice 18: draft bylaw for further discussion is what that maximum will be. And, you know, yeah, trustee Dodds.

[3:13:20] Voice 19: Well, and I just want to say we sort of already have, for instance, we have a property out at

[3:13:25] Voice 19: Bennett Bay that was actually zoned tourist accommodation. Can't not offhand what zoning

[3:13:31] Voice 19: only gave it but it has potential for 15 small cottages and we cap those I'm thinking like a

[3:13:38] Voice 19: thousand square feet so we already have on the island some material in place but yes so so I

[3:13:44] Voice 19: think you just need to come back with with what you think should be maximum minimum sizes yeah

[3:13:51] Voice 19: that is there yeah

[3:13:53] Voice 18: I I I did provide a bit of information which I thought was interesting

[3:13:57] Voice 18: And that's been done for North Pender, just a scan of what their building permit, what's been

[3:14:04] Voice 18: and

[3:14:05] Voice 12: the

[3:14:06] Voice 18: majority of them are a thousand, you know, let's say at least half are under a thousand

[3:14:14] Voice 18: square feet. So it's indicating that, you know, it's not unreasonable to suggest that that is a

[3:14:21] Voice 18: a you know a decent dwelling site it

[3:14:25] Voice 19: and it is I have a cottage that size it's very comfortable

[3:14:30] Voice 19: yeah

[3:14:30] Voice 18: um yeah so so that's I mean like I said given the time um I'd suggest I just you know

[3:14:38] Voice 18: I can just come we can we can have further discussion on those numbers I can come back

[3:14:41] Voice 18: with the draft uh draft bylaws and and uh and leave you know there'll still be an opportunity

[3:14:48] Voice 18: to discuss every piece of that those including the um including the the maximum square footage

[3:14:56] Trustee Rogers: okay questions or motions trustees yeah i might have a question are you making a motion trustee

[3:15:02] Trustee Rogers: i can't hear you now is it

[3:15:12] Trustee Maude: working yeah yeah

[3:15:16] Trustee Maude: just a couple of of questions one is i've got concerns about this um

[3:15:21] Trustee Maude: broad reaching excluding of improvement districts as we've discussed in the past the individual

[3:15:28] Trustee Maude: improvement districts have the ability to limit connections and to limit water usages and I just

[3:15:35] Trustee Maude: think it's a little bit overreaching for us to just broad give doing a broad zoning on something

[3:15:43] Trustee Maude: not taking into consideration that you know their individual politics their individual situations

[3:15:49] Trustee Maude: situations change and I think if they if they want to opt out of this they need to pass their

[3:15:55] Trustee Maude: own bylaws and do their own thing in their own improvement district versus us telling them what

[3:16:02] Trustee Maude: they can or cannot do because they have that ability trustee Dodd and

[3:16:08] Voice 19: I know they have the

[3:16:09] Voice 19: ability we went through this with the secondary suites but it's it's such a controversial subject

[3:16:15] Voice 19: So in many ways, it's better to do the pilot project first. And as Nerissa has said, it will be couched in language so that in the future, if water districts want to opt in or if trust committee wants to put them in, it will be easy to do.

[3:16:31] Voice 19: but we have so many lots outside of the water districts right now that would be suitable for

[3:16:37] Voice 19: this project. So to me, it just didn't seem worth the agony of arguing with each individual water

[3:16:44] Voice 19: district. But you're quite right, Trustee Maud, that they definitely have the authority to do

[3:16:49] Voice 19: that. But at this point, I think we should just start small and simple and as uncontroversial as

[3:16:56] Voice 19: we can okay

[3:16:57] Trustee Maude: well because because with the secondary suites it did become controversial

[3:17:01] Trustee Maude: due to some mapping errors and such so um but that

[3:17:05] Voice 19: was mapping mirrors but it the water districts

[3:17:08] Voice 19: were never going to buy into the secondary suites so we excluded them the problem was that someone

[3:17:13] Voice 19: got included that was not a water district yeah

[3:17:17] Trustee Maude: um my second concern is um the the mapping um the

[3:17:23] Trustee Maude: the the water budget map um i really from first-hand on-ground knowledge i'm really lost

[3:17:34] Trustee Maude: because i it's as a non-expert i really disagree with that mapping it is the areas that are a lot

[3:17:42] Trustee Maude: of the areas identified in in red um they have artesian wells they have springs they like they

[3:17:50] Trustee Maude: have lots and lots and lots of water and they're all broad uh brushed sort of um as a red critical

[3:17:59] Trustee Maude: zone and a lot of the yellow zone um i have first-hand knowledge they've got salt water

[3:18:05] Trustee Maude: intrusion problems and they have water problems especially at village point that runs out of water

[3:18:09] Trustee Maude: every year and so the areas a lot of the areas i know is yellow i would have thought would be red

[3:18:15] Trustee Maude: and a lot of the areas i know is red i would i thought at least would have been yellow if not

[3:18:20] Trustee Maude: green because of the springs and wells so i really don't like us using that mapping for the basis of

[3:18:27] Trustee Maude: making any sort of decisions or any sort of preliminary um staff reports or anything because

[3:18:32] Trustee Maude: i personally think it's very wrong honor

[3:18:37] Trustee Rogers: chadwick um

[3:18:39] Voice 18: yeah as i had sort of indicated like there

[3:18:42] Voice 18: there is further work that needs to be done to to really understand um um what we're looking at and

[3:18:49] Voice 18: And so the red zone, for example, as I had indicated, it identifies areas that are critical

[3:18:59] Voice 18: or have the potential to be critical.

[3:19:01] Voice 18: And in the case of Maine Island, it's likely that most of them are sort of in the potential

[3:19:07] Voice 18: or to be.

[3:19:10] Voice 18: And that, again, it has to do with the data relating specifically to the allowable usage as opposed to actual use.

[3:19:26] Voice 18: So the project that we're doing with North Pender and Galeano, we are digging down into understanding the extent to which the areas that come up red,

[3:19:39] Voice 18: because they're based on actual like allowed use based based on what the how that area is owned, whether those are, in fact, critical.

[3:19:50] Voice 18: And that's that's you know, that's work that's sort of ongoing.

[3:19:52] Voice 18: going we won't know because we're not doing we're not specifically focusing on that for Maine at the

[3:19:59] Voice 18: moment we won't we won't know the details of that till we actually do take up Maine as a as a main

[3:20:06] Voice 18: project but for the I mean in the meantime one thing like I had indicated that we can do is

[3:20:15] Voice 18: is have a look in and see if there are areas that you know that are red that are are for example not

[3:20:22] Voice 18: not within agricultural areas, then that would indicate that it is critical and not necessarily

[3:20:32] Voice 18: just having the potential to be. But certainly, I hear what you say, Trustee Mudd. In order to

[3:20:43] Voice 18: really effectively use these maps. If we go into doing some more detailed work around, you know,

[3:20:54] Voice 18: potentially restricting development or what have you, which we're looking at with North Pender and

[3:21:01] Voice 18: Galliano, we have to do the due diligence and dig down and sort of answer a lot of questions.

[3:21:08] Voice 18: I use these in this case for the time being just to indicate that if we want to err on the side of caution for now and do sort of a pilot in a more focused area,

[3:21:20] Voice 18: the place to do that would be where we know, you know, where the mapping is indicating that it is out of that critical or potentially critical area.

[3:21:32] Voice 18: yeah

[3:21:33] Trustee Maude: because i guess that's where i sort of i struggle because if we would encourage some

[3:21:39] Trustee Maude: development in some of those yellow areas where we know there's saltwater intrusion problems

[3:21:44] Trustee Maude: and we know they're running out of water um i think we're doing exactly the opposite to what

[3:21:50] Trustee Maude: we're trying to accomplish here versus as they say like i know intimately some of the like a lot of

[3:21:55] Trustee Maude: those red areas and seriously that's the part of the island that's trusty dogs i'm sure can confirm

[3:22:00] Trustee Maude: firm that's where the artesian wells are that's where the springs are so it just it i just it's

[3:22:07] Trustee Maude: almost like you know if you gave me some crayons i would cover that map absolutely totally

[3:22:12] Trustee Maude: differently and i just i have a hard time if we're going to use this for our decision-making basis

[3:22:19] Trustee Maude: um i i i just think we're going to end up with the wrong conclusion so

[3:22:28] Trustee Rogers: planner child this is a

[3:22:29] Trustee Rogers: different map and what does this map show that's different than the red and yellow and green one

[3:22:33] Voice 18: Yeah, so this is a map that we used during our public consultation, and this is a map that shows where the water districts are, and it shows the number of units per water district, and it shows the number of parcels under five hectares that are not in water districts.

[3:22:50] Voice 18: so it's basically showing the potential areas that could be that this um this flexible housing

[3:22:55] Voice 18: approach could be applied to um and i flipped it up simply because um um if you look at where the

[3:23:03] Voice 18: the the red uh where the area that is is is not in red um that is not uh in a in a water district

[3:23:13] Voice 18: essentially you're looking at the area at the bottom um of the island here um

[3:23:20] Voice 18: So this whole area, so if we, again, looking at it as a pilot, piloting in the areas that would be, you know, the least controversial at this period in time, until we know more information, we're really only looking at this portion of the island at the sort of southern end of the island.

[3:23:46] Trustee Rogers: Which is all in green and yellow on that other map.

[3:23:50] Voice 18: Yeah, so if we go back to the other map.

[3:23:53] Trustee Rogers: yeah i know i've got it up on my other computer screen but that's all it's all in green and yellow

[3:23:58] Trustee Rogers: as opposed to

[3:23:59] Voice 18: yeah so it's that lower part yeah

[3:24:01] Trustee Rogers: trustee with dons well

[3:24:03] Voice 19: i've got i've got a motion

[3:24:04] Voice 19: ready uh

[3:24:06] Trustee Rogers: well okay uh trustee okay why don't you make your motion and we'll see if it gets second

[3:24:11] Voice 19: most of it's what the recommendation says i move that the main island local trust committee

[3:24:15] Voice 19: requests staff to draft land use bylaw amendments supporting the distribution of a maximum square

[3:24:21] Voice 19: square footage on lots under two hectares, five acres outside of all water service areas

[3:24:27] Voice 19: and groundwater regions that are confirmed as critical through groundwater mapping and other

[3:24:36] Voice 19: groundwater information we may have. Because we could argue forever here about whether there's

[3:24:44] Voice 11: water

[3:24:44] Voice 19: or there isn't, but we have a certain amount of information. I mean, whether I know

[3:24:50] Voice 19: there's a spring next door or not we're looking for some kind of confirmation and i'm thinking

[3:24:55] Voice 19: that's what planner chadwick's telling us is there is

[3:24:57] Voice 19: more information to be available out there right

[3:25:00] Trustee Rogers: and it's

[3:25:00] Voice 19: otherwise this project will never go anywhere so

[3:25:03] Trustee Rogers: it's been moved in second although

[3:25:05] Trustee Rogers: i was looking forward to giving sending a box of crayons to for fusty mod to watch them color the

[3:25:11] Trustee Rogers: map i

[3:25:12] Voice 19: i just

[3:25:14] Trustee Rogers: said because i wanted to see where he colored yeah when

[3:25:17] Voice 19: i say confirmed i i think that

[3:25:18] Voice 19: there's possibility of actually breaking that map down which is a broad brush to actually which

[3:25:25] Voice 19: areas we know where water is that's

[3:25:27] Trustee Rogers: right anyway it's been moved in second and thank you for that

[3:25:30] Trustee Rogers: suggestion trustee dodds i didn't mean to be flippant anyway uh all so is there no any other

[3:25:36] Trustee Rogers: discussion trustee maude with that motion okay all in favor so that passes so is there any other

[3:25:43] Trustee Rogers: discussion related to this particular issue well

[3:25:47] Voice 19: i i do want to say that i think the water and the

[3:25:50] Voice 19: groundwater mapping and and how they're you know i'm i'm skeptical too i i don't know how valid

[3:25:56] Voice 19: that is and we also never talked about rainwater catchment the reality is there's there's lots of

[3:26:01] Voice 19: ways to access water without drilling a well there is

[3:26:06] Voice 19: um

[3:26:09] Trustee Rogers: okay well i don't think you need

[3:26:13] Trustee Rogers: need anything further in relation to that planner Chadwick okay so let's just move through the rest

[3:26:18] Trustee Rogers: of the agenda then to the last town hall we have a work program report which is found at page 112

[3:26:28] Trustee Rogers: which has flexible housing OCP and land use and groundwater sustainability projects

[3:26:34] Trustee Rogers: is there anything you want to change or add to that issue I see trustee Dodds has stepped away

[3:26:41] Trustee Rogers: from her computer but i assume she can still hear us um and uh we have our project reports

[3:26:48] Trustee Rogers: there's probably nothing arising from that um we have our applications report which is at page 116

[3:26:58] Trustee Rogers: um just wondering if we should wait till trustee dodge comes back pat is she gonna be back in a

[3:27:09] Trustee Rogers: a moment yes

[3:27:11] Voice 11: yeah we'll

[3:27:17] Trustee Rogers: just wait one minute to make sure i don't skip over something that

[3:27:21] Trustee Rogers: somebody wants to do

[3:27:58] Voice 16: so

[3:28:05] Trustee Rogers: uh we're at the applications report does anybody have any

[3:28:10] Trustee Rogers: questions related to the various applications or anything you'd like to flag for us you told us

[3:28:15] Trustee Rogers: about peace uh anything else that anybody watches to rise raise about the applications report seeing

[3:28:21] Trustee Rogers: nothing um we had adopted policies so we're at the uh we're at the various reports um i'm going

[3:28:28] Trustee Rogers: to ask the trustees whether you want to consider oh sorry planner rpm uh kojima did you want to

[3:28:33] Trustee Rogers: add something at this point

[3:28:34] Voice 4: uh we're just waiting for the final memo on the business licensing i

[3:28:38] Voice 4: could just

[3:28:39] Trustee Rogers: oh we haven't got to it yet yep we're almost at the business licensing uh we're at the

[3:28:44] Trustee Rogers: chair and the trustees report so uh i just wanted to just want to suggest to the trustees you might

[3:28:49] Trustee Rogers: You might want to, other trusted council LCCs,

[3:28:52] Trustee Rogers: I'm going to put this at the beginning of the agenda.

[3:28:54] Trustee Rogers: So you might want to consider doing that.

[3:28:56] Trustee Rogers: I just want to report that from the chairs,

[3:29:00] Trustee Rogers: it's been a very busy month.

[3:29:03] Trustee Rogers: There's been, as you heard me say,

[3:29:06] Trustee Rogers: there is a special trust council meeting on July the 8th

[3:29:14] Trustee Rogers: with a town hall set for the evening before

[3:29:18] Trustee Rogers: on july the 7th i think it's at 7 p.m but it might be six i don't don't hold me to that but

[3:29:24] Trustee Rogers: i think it's 7 p.m um and the sole purpose of the of the meeting is to talk about the trust policy

[3:29:30] Trustee Rogers: statement uh draft that is now public and out there and consideration given to first reading

[3:29:37] Trustee Rogers: um i just want to be clear about a couple of things because i've gotten a number of calls

[3:29:42] Trustee Rogers: and i know there's been a lot of public social media around this um whatever the trust council

[3:29:47] Trustee Rogers: decides, there is definitely a plan for extensive public engagement to occur after whatever we do

[3:29:54] Trustee Rogers: on July the 8th. I've had some people indicate that they've been hearing...

[3:30:00] Trustee Rogers: Rumors that we were going to push it through all on July the 8th and adopt it and it was going to be a done deal.

[3:30:05] Trustee Rogers: That's not at all the plan.

[3:30:07] Trustee Rogers: The plan is there's a timeline that's set out is to try and get this done this term, which ends in October of 2022.

[3:30:16] Trustee Rogers: And so there's a whole engagement strategy that comes after July the 8th.

[3:30:21] Trustee Rogers: uh and including all of your favorite issues whether they be docs agricultural land um

[3:30:28] Trustee Rogers: douglas coastal douglas fur water whatever it is that you think that we've either missed or

[3:30:34] Trustee Rogers: overstepped uh you'll have the opportunity or that the draft does because we haven't the trust

[3:30:38] Trustee Rogers: council hasn't done anything yet um but you'll have an opportunity for public engagement not only

[3:30:44] Trustee Rogers: in terms of webinars and and surveys and public input but it'll come as a referral to the local

[3:30:51] Trustee Rogers: trust committee and you can come to the local trust committee and tell us what you think so

[3:30:55] Trustee Rogers: just wanted to say that uh there's lots else going on and turning at the trust council generally

[3:31:02] Trustee Rogers: including the governance review is is going on and i think it's entering a stage where

[3:31:07] Trustee Rogers: next month there's going to be a lot of engagement with trustees um and i'll just stop there and turn

[3:31:14] Trustee Rogers: to trustees and further whoever would like to do to make a trustee report yeah

[3:31:21] Voice 12: go ahead um

[3:31:23] Trustee Maude: i'll

[3:31:24] Trustee Maude: keep it brief because it's long and it's hot in this office as an air conditioning um yes the

[3:31:30] Trustee Maude: trust policy statement in the last uh week 10 days is is taking up an immense amount of time

[3:31:35] Trustee Maude: um i look forward to the july meeting where hopefully things will become more clear and

[3:31:41] Trustee Maude: more apparent to people with what exactly is is not going on but there is definitely a lot

[3:31:46] Trustee Maude: of concern on this island and certainly on other islands because the other islands are coming up

[3:31:50] Trustee Maude: to me on the ferry too so um it will certainly somebody stirred the pot a lot um with uh and

[3:32:02] Trustee Maude: trying i

[3:32:07] Trustee Rogers: think we're losing yeah you're breaking up david

[3:32:13] Trustee Rogers: now we

[3:32:14] Trustee Rogers: can't hear you at all we

[3:32:15] Voice 19: can't hear you we

[3:32:18] Trustee Rogers: can't hear you davis

[3:32:19] Trustee Rogers: us is

[3:32:20] Trustee Maude: apparently mystery of highways is coming over this summer and doing an immense amount of

[3:32:25] Trustee Maude: road resurfacing on island um as the what they're doing is apparently if this goes forward is they're

[3:32:34] Trustee Maude: going to be doing what they call chip sealing which is rather than asphalt they're going to

[3:32:39] Trustee Maude: take a lot of our secondary roads and they're going to properly um treat them scour them

[3:32:45] Trustee Maude: and bring them up to a fairly reasonable standard using a process called chip sealing

[3:32:50] Trustee Maude: it from talking to everybody it seems to be a very positive outcome because some of our roads

[3:32:55] Trustee Maude: and I imagine most islands the roads are in very very poor condition and apparently we're being

[3:33:01] Trustee Maude: used as a prototype and it sounds like it's going to be quite nice and quite interesting and

[3:33:07] Trustee Maude: years and years of having no asphalt it's it's it's a positive outcome so

[3:33:11] Trustee Maude: I'll leave it on that nice happy

[3:33:15] Trustee Rogers: thanks David we only caught about half of it but that's we got the I think we got part about the

[3:33:20] Trustee Rogers: roads over to you trustee Dodds I

[3:33:23] Voice 19: just want to mention that that we had our community community

[3:33:26] Voice 19: vaccination clinic was last week so all of main island or all of those who are willing to have

[3:33:32] Voice 19: their vaccinations and pretty much all had their second vaccinations excellent program that island

[3:33:37] Voice 19: health has run going into all individual islands like that that was great certainly lots of

[3:33:43] Voice 19: emails and phone calls about the policy statement biggest issue for everyone is not understanding

[3:33:49] Voice 19: the difference between trust council and the local trust committee and most people who have no idea

[3:33:56] Voice 19: what a policy statement is or what the process is so lots of education um needed lots of education

[3:34:02] Voice 19: going to be happening um the island of course has opened up again now with a lot a lot of travel the

[3:34:08] Voice 19: ferries are all quite full especially out of the mainland um so it's a everybody's looking forward

[3:34:13] Voice 19: to a much more positive summer with being and some people simply haven't been here so that's

[3:34:18] Voice 19: that's a real bonus for those that have stayed away for most of the of the winter um otherwise

[3:34:24] Voice 19: i have nothing else to add at the moment i'm thinking about something but i've forgotten what

[3:34:30] Voice 19: it was so thank you

[3:34:31] Trustee Rogers: okay uh the last item 14 is the business license memo which is a memo from um

[3:34:40] Trustee Rogers: uh from robert kojima with related to um i think an initiative from the south pender

[3:34:47] Trustee Rogers: local trust committee uh so uh go ahead robert thanks um

[3:34:52] Voice 4: so i was actually initiated by

[3:34:54] Voice 4: by Chair Laura Patrick, and she coordinated a meeting last month with one trustee from I think

[3:35:03] Voice 4: all the Southern Local Trust Committees, maybe one was missing, to talk about the potential for

[3:35:07] Voice 4: business licensing, or potential for asking the CRD to consider implementing business licensing

[3:35:13] Voice 4: primarily as a way to help administer and regulate vacation rentals. And as a result of that,

[3:35:21] Voice 4: salt spender was the first one the first local trust committee that considered the

[3:35:25] Voice 4: the request and they passed the resolution that's in the memo and this is being circulated to all

[3:35:33] Voice 4: the other southern local trust committees including and salt spring as well to consider

[3:35:37] Voice 4: whether or not they want to pass the same or a similar resolution and once each local trust

[3:35:42] Voice 4: committee has had an opportunity to consider it then the next step is to send the collection of

[3:35:49] Voice 4: resolutions to executive committee and executive committee can consider forwarding it to to crd

[3:35:56] Voice 4: as a single single document or single request and just

[3:36:02] Voice 4: trustee mod attended um you have to tell the

[3:36:04] Voice 4: main right

[3:36:05] Trustee Rogers: and just to confirm the understanding of everyone the crd can't they have to ask the

[3:36:12] Trustee Rogers: province for the authority to issue business licenses correct

[3:36:16] Voice 4: it's not it's not a simple

[3:36:17] Voice 4: simple matter that would happen overnight um crd has to get a change to its letters patent i believe

[3:36:23] Voice 4: or an order in council one of the two and um there's no guarantee that the province will do

[3:36:29] Voice 4: will do the necessary because one

[3:36:32] Trustee Rogers: of the things i've been doing is sitting on the provincial

[3:36:34] Trustee Rogers: advisory body on short-term vacation rentals and when things became clear is there's only

[3:36:40] Trustee Rogers: one regional district in the province that has the authority to issue business licenses

[3:36:43] Trustee Rogers: yeah

[3:36:44] Voice 4: central okanagan that's

[3:36:46] Trustee Rogers: right i and that came as complete surprise to me but that's the

[3:36:50] Trustee Rogers: way it is yeah and

[3:36:51] Voice 4: central okanagan i believe their power dates back to before west kelowna

[3:36:54] Voice 4: incorporated and they had a lot of a lot of businesses basically to manage as a regional

[3:36:59] Voice 4: district hey

[3:37:00] Trustee Rogers: trustees what would you like to do with this uh memo well

[3:37:04] Voice 19: i think we just take it

[3:37:06] Voice 19: for information my in my experience the odd time people ask me about business licenses

[3:37:10] Voice 19: The fact is, on Maine, we have zoning for commercial businesses, and we have home occupations.

[3:37:16] Voice 19: And then short-term vacation rentals to me are not something that I'd want to be doing business licenses for.

[3:37:22] Voice 19: I'd want to be doing two UPs for or rezonings for.

[3:37:25] Voice 19: So I'm not sure where business licenses would come into play in terms of people already paying commercial rents to run their businesses or having the option of operating what they do from home.

[3:37:38] Voice 19: So I just take it for information. I don't think I want to rush into it, add another layer of expense for people.

[3:37:47] Trustee Rogers: Trustee Mullen?

[3:37:49] Trustee Maude: If you can hear me, I think that

[3:37:53] Trustee Maude: the energy here was to make it easier to regulate STDRs.

[3:38:02] Trustee Maude: perhaps a regional plan in Manushek, Kachima

[3:38:04] Trustee Maude: can sort of outline sort of what the perceived benefits were.

[3:38:08] Trustee Maude: But it was, the way it was presented at the meeting

[3:38:11] Trustee Maude: was it was a positive tool for us.

[3:38:14] Voice 4: Yeah, I'd say it was focused on vacation rentals.

[3:38:18] Voice 4: The vacation rental would still have to be permitted

[3:38:20] Voice 4: either by zoning or a temporary use permit

[3:38:22] Voice 4: and then would also have to get a business license.

[3:38:26] Voice 4: The business license is a tool that allows

[3:38:28] Voice 4: allows local government to confirm that they're complying with the regulations, they've got zoning, they've had a building inspection for the appropriate occupancy, health regulations, any other business related regulations are complied with.

[3:38:44] Voice 4: And if they're not complying with those, the remedy is the business license can be revoked, whereas a temporary permit can't.

[3:38:51] Voice 4: So there's some advantages as an administrative tool.

[3:38:53] Voice 4: it doesn't give local governments the ability to say yes

[3:38:57] Voice 4: to something that's not otherwise permitted by zoning.

[3:39:00] Voice 19: Okay, thank you for that explanation.

[3:39:04] Voice 19: So I'm, they've got to go back and find the memo.

[3:39:09] Voice 8: It's the last page.

[3:39:11] Voice 19: Yeah, I've got it

[3:39:11] Voice 19: right here actually.

[3:39:12] Voice 19: Yeah, there's no specific, okay.

[3:39:16] Voice 19: So I would move that.

[3:39:17] Voice 19: Yeah,

[3:39:17] Trustee Rogers: the motion's right at the bottom from South Bender.

[3:39:20] Voice 19: Yeah, I saw it.

[3:39:20] Voice 19: I will move that the Maine Island Local Trust Committee

[3:39:23] Voice 19: request that the Capital Regional District

[3:39:25] Voice 19: explore the implementation of business licensing

[3:39:28] Voice 19: for tourist accommodation and specifically

[3:39:30] Voice 19: for short-term vacation rentals.

[3:39:34] Trustee Rogers: And that's been seconded by Trustee Mott.

[3:39:37] Trustee Rogers: I haven't been part of this discussion,

[3:39:38] Trustee Rogers: so I'll just take the lead of the planners

[3:39:40] Trustee Rogers: and the other local trust.

[3:39:42] Voice 19: Having heard the explanation, I'm in favor of it.

[3:39:47] Trustee Rogers: Okay, so that passes unanimously.

[3:39:49] Trustee Rogers: Thank you very much.

[3:39:53] Trustee Rogers: So that motion, Pat, is the last line in the memo on page 120, I think it's 126.

[3:40:02] Trustee Rogers: The last page, yeah, 126, and just adapted to read the main island, okay?

[3:40:07] Trustee Rogers: I'm sure you've got that.

[3:40:09] Trustee Rogers: Okay, so that's the end of the agenda.

[3:40:12] Trustee Rogers: Our next meeting is July the 19th, 2021.

[3:40:15] Trustee Rogers: Planner Chadwick, is there anything else?

[3:40:17] Trustee Rogers: I saw you turn your camera back on.

[3:40:19] Trustee Rogers: Nothing further from you?

[3:40:20] Trustee Rogers: then i'll just turn us over and say we could have a very if anybody really wishes to speak to us

[3:40:26] Trustee Rogers: we'll have a briefing and i see john hawk wishes yes uh

[3:40:43] Voice 14: thank you uh chair rogers a couple of

[3:40:47] Voice 14: issues first of all i want to thank everybody and involved from the ltc in today's meeting

[3:40:52] Voice 14: because i think you've dealt with a large number of very difficult issues so thank you very much

[3:40:57] Voice 14: for all your input and and and patience um the other issue i wanted to mention was that

[3:41:04] Voice 14: the one thing i brought up earlier relative to the agreement between the

[3:41:08] Voice 14: main island housing and and and sean mccue my intention was not to make that a public document

[3:41:15] Voice 14: my suggestion is simply that i think the ltc representatives need to have a look at that

[3:41:21] Voice 14: agreement make sure there's nothing negative and i leave it with the trustees to ensure that

[3:41:28] Voice 14: they determine that it's it's okay and there's no problems with it the other thing i wanted to

[3:41:33] Voice 14: mention is that the whole issue of the uh trust policy review and the governance review uh both

[3:41:41] Voice 14: issues are not very familiar to most residents of these islands so they've simply been going on

[3:41:46] Voice 14: through the um the uh uh committee structure and also the the uh council um and i think over the

[3:41:57] Voice 14: next number of months especially as we get into the fall um these are relatively are quite serious

[3:42:04] Voice 14: issues i also think that the island trust in general need to send out a request to all island

[3:42:12] Voice 14: and residents if they have anything interested that they believe they could contribute to the

[3:42:18] Voice 14: consulting firm doing the um the governance review uh that they should submit their names so that the

[3:42:26] Voice 14: consulting firm can get a fairly broad uh uh point of view from a wide sector of the

[3:42:33] Voice 14: of the residents um that's all i have to say again thank you very much for a

[3:42:38] Voice 14: a rather well-handled uh thank you

[3:42:43] Voice 12: i'll just say a couple things first of all

[3:42:51] Trustee Rogers: i'd agree with you

[3:42:52] Trustee Rogers: the governance review is probably not well known and it's because because it is an internal

[3:42:57] Trustee Rogers: process and i'll leave it to the governance review committee members i'm not i don't none

[3:43:02] Trustee Rogers: of the three of us are members of that committee uh to uh address any questions or issues related

[3:43:08] Trustee Rogers: to their review process, but I would agree that it's been an internal one.

[3:43:15] Trustee Rogers: It's a bit surprising, but I guess it's not surprising, but it's not entirely accurate.

[3:43:21] Trustee Rogers: I accept completely that it's not well known that we're doing a trust policy statement review.

[3:43:28] Trustee Rogers: However, we did an 18-month 2050 process, which has led to all of this, and we had well over

[3:43:34] Trustee Rogers: a thousand people respond and so i guess we may have sort of thought well it's well known uh but

[3:43:41] Trustee Rogers: we accept the fact that that for a lot of people that are on the islands i think everybody's

[3:43:45] Trustee Rogers: realizing this is this looks like it's coming out of out of our intelligence but there has there was

[3:43:51] Trustee Rogers: a very very public 2050 they rode the ferries they came to all the islands they had online meetings

[3:43:57] Trustee Rogers: they had in-person meetings and there were lots of engagement but perhaps people don't see the

[3:44:02] Trustee Rogers: connection between that and the trust policy statement so we're going to do another one so

[3:44:07] Trustee Rogers: thank you for your comment i don't see any other hands up um or i shouldn't say another one we're

[3:44:13] Trustee Rogers: going to continue the process um i don't see any other hands up so uh thank you all for your

[3:44:18] Trustee Rogers: attendance i see uh the familiar names as always here it's nice to see the faces and hopefully

[3:44:24] Trustee Rogers: soon i'll be able to see you in person thank you trustees um maude and dodds and uh thank you very

[3:44:29] Trustee Rogers: much planner chadrick and uh please give my regards to the planner at uh custom mail and

[3:44:34] Trustee Rogers: i don't know if um uh i think rpm kojima has uh wisely left us as soon as he's done his job

[3:44:42] Trustee Rogers: thanks again as always to maple and to uh pat for sticking in with us and we'll i think there's

[3:44:48] Trustee Rogers: If there's nothing else, we're going to adjourn.

[3:44:50] Voice 19: Thank you.

[3:44:51] Voice 19: Thank you, Dan.

[3:44:52] Trustee Rogers: Bye-bye.

[3:44:52] Trustee Rogers: Bye-bye.