Islands Trust Conservancy Board regular meeting, July 13, 2021

[0:00:00] Trustee Stamford: I'm joined today by Vice Chair Sue Ellen Fast, Bowen Island trustee and municipal counselor,

[0:00:09] Trustee Stamford: Doug Fenton, Thetis Island trustee and elected member, and Linda Adams, a provincial appointee

[0:00:16] Trustee Stamford: from the Ministry of Municipal Affairs and a longtime resident of Salt Spring Island.

[0:00:22] Trustee Stamford: Can everybody hear me okay? Great, okay. Usually I begin our meetings by acknowledging that our

[0:00:29] Trustee Stamford: meeting is being held on the territory of many Coast Salish peoples, but today it is important

[0:00:35] Trustee Stamford: to speak to the devastating yet sadly unsurprising news that 160 undocumented and unmarked graves

[0:00:44] Trustee Stamford: have been discovered on the grounds of the old Cooper Island Residential School on what is now

[0:00:51] Trustee Stamford: Penelope Island. I hope we can find ways as an organization and as a part of our island

[0:00:57] Trustee Stamford: communities to acknowledge the effect of the ongoing trauma the industrial school system has

[0:01:02] Trustee Stamford: had on our friends neighbors staff and community members who are first nations may we never become

[0:01:10] Trustee Stamford: immune to the pain of these atrocious discoveries and i just like to pause and if anybody else would

[0:01:18] Trustee Stamford: like to say anything you're welcome so i like to to continue with the meeting this meeting is being

[0:01:40] Trustee Stamford: conducted electronically and the regular portion of the meeting is open to the public to attend

[0:01:45] Trustee Stamford: as witnesses. There is a public comments and delegation section for this meeting where

[0:01:49] Trustee Stamford: attendees are welcome to speak to the Islands Trust Conservancy topics. You can also send

[0:01:54] Trustee Stamford: any questions or comments by email to our staff whose contact information is available at our

[0:01:59] Trustee Stamford: website at www.islandstrustconservancy.ca. Staff members join us today. And as I introduce you,

[0:02:11] Trustee Stamford: please wave. Kate Emmings is our Islands Trust Conservancy Manager. Coraline Strachan is our

[0:02:20] Trustee Stamford: Administrative Assistant and Minute Taker. I'm not sure if Nuala is on the line, but she is our

[0:02:27] Trustee Stamford: our Property Management Specialist. Carla Funk is our Acting Fundraising Specialist.

[0:02:33] Trustee Stamford: Catherine Martel is our Ecosystems Protection Specialist. Erin Coleslin is our Acting

[0:02:39] Trustee Stamford: Communications Specialist. And Wendy Tyrell is joining us for her first day, not technically,

[0:02:47] Trustee Stamford: but her first day on the Island's Trust Conservancy as our Species at Risk Project

[0:02:53] Trustee Stamford: coordinator. I think I've got your title correct. We can, I know Kate will go over that again.

[0:03:03] Trustee Stamford: This meeting is an official forum of the Islanders Trust Conservancy to make decisions about land

[0:03:10] Trustee Stamford: management and securement as well as conservation planning related outreach, funding, and communications.

[0:03:16] Trustee Stamford: Before we begin, I'd like to remind all members and participants to mute yourself when not speaking,

[0:03:22] Trustee Stamford: digitally raise your hand to speak or vote.

[0:03:26] Trustee Stamford: Actually, I'm going to back up on that.

[0:03:28] Trustee Stamford: I think just waving your hand is fine for us

[0:03:31] Trustee Stamford: because we're such a small group.

[0:03:33] Trustee Stamford: And please turn off your mic and camera

[0:03:35] Trustee Stamford: when leaving for breaks.

[0:03:36] Trustee Stamford: So now I'd like to go to the agenda and I think...

[0:03:40] Trustee Stamford: Oh, actually, we'll have staff updates

[0:03:43] Trustee Stamford: and then we'll do the approval of the agenda.

[0:03:46] Trustee Stamford: So, Kate, would you like to go over the staff updates?

[0:03:50] Manager Emmings: Sure. Well, mainly this is here to be able to welcome Wendy Terrell to our staff. Her official

[0:03:58] Manager Emmings: date for starting is actually tomorrow, but she's agreed to join us today so that we can actually

[0:04:02] Manager Emmings: meet her. Many of our staff at ITC have actually worked with Wendy in her former capacity with the

[0:04:09] Manager Emmings: Habitat Acquisition Trust, where she did covenant and land management. But she also has a wealth of

[0:04:15] Manager Emmings: experience with invasive plant management, and then also management of conservation areas

[0:04:22] Manager Emmings: all the way up and down the West Coast. I think she's originally from California, so has done

[0:04:28] Manager Emmings: work down there as well. So that's my introduction. We're really pleased to have her on board. She is

[0:04:34] Manager Emmings: our Species at Risk Program Coordinator. We're looking at it as an ongoing program currently,

[0:04:39] Manager Emmings: so um uh that will help to right now we've been all trying to manage that a little bit as part

[0:04:47] Manager Emmings: of our core work but also a little bit off the side of our desk so we're really glad to be able

[0:04:51] Manager Emmings: to start handing over some of the big pieces of that to Wendy as she comes on board um with that

[0:04:57] Manager Emmings: I thought I would also just let her introduce herself if she would like to add a few words

[0:05:01] Manager Emmings: well

[0:05:02] Voice 2: thank you thank you so much I'm I'm really excited to be joining the Islands Trust Conservancy

[0:05:08] Voice 2: team um something that i've i've looked uh and worked with everyone for so long um so it's very

[0:05:16] Voice 2: exciting and to become even more involved in species at risk um it was a quite a large part

[0:05:23] Voice 2: of what i did when i was back in california doing ecosystem uh restoration and monitoring

[0:05:30] Voice 2: and surveying for um species at risk and also it is interwoven within all of the things that i've

[0:05:38] Voice 2: um worked with had habitat acquisition trust on so i'm really looking forward to joining everybody

[0:05:46] Manager Emmings: thank you and then through the chair i think it would be lovely if we could have

[0:05:50] Manager Emmings: our board members introduce themselves as well for wendy she knows i think most of the staff

[0:05:56] Manager Emmings: that are on board here and and we'll do introductions starting tomorrow but um

[0:06:00] Manager Emmings: for board

[0:06:01] Trustee Stamford: members that would be

[0:06:02] Voice 10: helpful so

[0:06:03] Trustee Stamford: so i'm kate stamford or kate louise stamford

[0:06:07] Trustee Stamford: from gambier island so on the other side of the pond and i am um have been elected chair

[0:06:14] Trustee Stamford: for this year as the islands trust conservancy and next trustee fast you're on mute

[0:06:24] Trustee Fast: we chatted a little bit at the beginning um i've worked in uh alberta and um different parts of

[0:06:30] Trustee Fast: of Canada, started out in wildlife biology

[0:06:34] Trustee Fast: and then moved into nature education.

[0:06:37] Trustee Fast: And then here on Bowen Island,

[0:06:42] Trustee Fast: I'm currently a second term

[0:06:44] Trustee Fast: as an elected municipal councilor and trustee.

[0:06:48] Trustee Fast: And I'm on the executive committee

[0:06:50] Trustee Fast: of the Islands Trust as well as this.

[0:06:53] Trustee Stamford: And Trustee Fenton.

[0:06:56] Trustee Stamford: There

[0:06:59] Trustee Fenton: we go, the mute button.

[0:07:01] Trustee Fenton: Yeah, no, I'm Doug Fenton from Thetis Island, so just north of Victoria, sort of mid, not really part of the north grouping, nor the southern grouping of Gulf Islands.

[0:07:13] Trustee Fenton: I'm a retired paramedic, 30 years as a critical care paramedic, Vancouver and the interior.

[0:07:20] Trustee Fenton: Transitioned over to environmental professional sort of later in life and enjoying myself as finding, yeah, my way in that world.

[0:07:28] Trustee Fenton: and uh just humbled and the opportunity to participate here the islands trust as a trustee

[0:07:36] Trustee Fenton: but also as an elected islands trust board member thank you for joining us

[0:07:41] Trustee Stamford: and uh trustee adams

[0:07:45] Voice 5: hi wendy welcome uh it's nice to see you um my my name is linda adams and i live on salt spring

[0:07:59] Voice 5: Island and I'm kind of retired um I did work at the Islands Trust for 25 years before that

[0:08:10] Voice 5: and the last 12 years I was the CAO so um got a fair amount of information or knowledge I guess

[0:08:19] Voice 5: about the islands and particularly about Salt Spring Island um and involved in lots of other

[0:08:26] Voice 5: stuff as well so i'm kind of not being um too laid back during retirement but uh trying to

[0:08:32] Voice 5: trying to stay out of trouble anyway it's really nice to to see you and hope to meet you in person

[0:08:38] Voice 5: at some point thank you it's nice

[0:08:41] Voice 5: to meet you

[0:08:41] Voice 2: as well um

[0:08:44] Trustee Stamford: thank you everyone and um i hope we'll

[0:08:47] Trustee Stamford: actually get to meet everyone in person maybe maybe our next meeting maybe maybe we'll see

[0:08:59] Trustee Stamford: um okay so is it okay if we move on kate yeah okay so we have an agenda here um

[0:09:08] Trustee Stamford: and we have a couple of additions um under number five the audit report approval i'd like to add a

[0:09:19] Trustee Stamford: request for decision for the date of the special meeting for audit. And then we're also going to

[0:09:32] Trustee Stamford: add, where should we put this, the board appointee update under business? I just

[0:09:44] Trustee Stamford: realized I've got

[0:09:45] Trustee Stamford: a cutoff here, so I don't have all the sections, but yeah.

[0:09:49] Manager Emmings: I had thought to put it under the call

[0:09:52] Manager Emmings: call to order under 1.2 or something, but perhaps it doesn't fit there anymore. Oh, I think on the

[0:09:59] Manager Emmings: follow-up action list, there's actually a note about following up with Cabro, so perhaps we can

[0:10:05] Manager Emmings: put it as a 3.2.1.

[0:10:07] Trustee Stamford: Okay, if that's okay, Coraline. Okay, is there any other additions or adjustments

[0:10:13] Trustee Stamford: to the agenda? Okay, seeing none. Oh,

[0:10:24] Trustee Stamford: sorry, I can't, I didn't see you, Sue Ellen. Sorry about

[0:10:27] Trustee Fast: I just wondered if we wanted to just do a quick update on how sound bias fear, but it's okay. I can send around something later.

[0:10:41] Trustee Stamford: Okay. I mean, we do have a bit of time today, depending on how fast we go. I was thinking of adding that into our liaison meeting with the executive committee, but if you have something extra to add, that's fine.

[0:10:57] Trustee Stamford: no that's fine

[0:10:57] Trustee Stamford: okay thank you okay um see hearing uh no other uh additions to the agenda i'd like

[0:11:04] Trustee Stamford: to approve the agenda by consensus and then we're going to move on to the minutes um we've got um

[0:11:11] Trustee Stamford: the approval of the may 25th 2021 regular meeting minutes um i have one small typo that i should

[0:11:22] Trustee Stamford: should have checked but is there any other um comments or adjustments for the minutes

[0:11:30] Trustee Stamford: okay seeing none i'm always down one person in the in my um visuals so i can't see everyone at once

[0:11:40] Trustee Stamford: um the one thing i didn't catch was we are on the unseated territory it's not unseated like um

[0:11:48] Trustee Stamford: a field. Good catch. It's the other kind of unsealed. So if we could just make that change,

[0:12:01] Trustee Stamford: then I think that's fine. And it's quite a small adjustment. So I'd like to

[0:12:06] Trustee Stamford: accept those minutes by consensus with that adjustment. Thank you. Okay. So moving to the

[0:12:17] Trustee Stamford: follow-up action list okay

[0:12:25] Manager Emmings: so i have actually shared um a revised follow-up action list so

[0:12:32] Manager Emmings: perhaps corlin we could just put that in the in the minutes as a note um because while we were

[0:12:38] Manager Emmings: pulling together the package the system that stores all of the database that stores all the

[0:12:42] Manager Emmings: information was having a glitch so i wasn't able to actually update it so i wanted to just um

[0:12:52] Manager Emmings: note I'm going to start from the perhaps from the bottom because this is the things that weren't

[0:12:58] Manager Emmings: noted but we did provide required documents to the crown agencies and board resourcing office

[0:13:06] Manager Emmings: about board appointments that is a completed item and I'll talk a little bit about what just

[0:13:12] Manager Emmings: came through by email yesterday from them in the next item our chair was able to sign the lease

[0:13:21] Manager Emmings: agreement for saturnina island and we're just awaiting confirmation that it's been registered

[0:13:26] Manager Emmings: so that that has been completed as well um there are a couple of things that have been deferred

[0:13:34] Manager Emmings: uh to a special meeting and we're going to get into that resolution at some point

[0:13:38] Manager Emmings: in the next few items as well and one of them is the sydney island ecological restoration plan

[0:13:44] Manager Emmings: which encountered a bit of a delay so it's about a week or so behind on its timeline

[0:13:49] Manager Emmings: land and we're hoping to see it in august um the remaining items uh related to crystal mountain

[0:13:58] Manager Emmings: have been updated um catherine i don't know if there's anything you want to add related to the

[0:14:04] Manager Emmings: progress there nope

[0:14:08] Trustee Stamford: um i just want to make sure i i don't remember signing any letters so i just

[0:14:15] Trustee Stamford: want to make sure i didn't it's still on the way note

[0:14:23] Voice 6: corlin uh confirmed with you when we put your

[0:14:26] Trustee Stamford: signature on it

[0:14:27] Trustee Stamford: okay there's been several letters coming in so i thought that might be i just don't

[0:14:33] Trustee Stamford: remember that one specifically okay that

[0:14:37] Voice 6: must mean it was beautifully written it was gorgeous

[0:14:40] Manager Emmings: yes we got you to sign a whole bunch of blank checks um and then i will do a little update

[0:14:47] Manager Emmings: about um oh no sorry that's a different one uh

[0:14:52] Voice 10: and oh

[0:14:55] Manager Emmings: yes the annual report text has gone through

[0:14:57] Manager Emmings: and actually we've just gotten back um our draft mock-up from the designer so um that's moving

[0:15:03] Manager Emmings: along the one thing that it's awaiting is the audit report for both islands trust and

[0:15:08] Manager Emmings: islands trust conservancy um and the audit report is looking like that's the main driver of the late

[0:15:14] Manager Emmings: meeting that we're looking at because they they weren't able to complete for today so we're

[0:15:19] Manager Emmings: looking at a special meeting to approve those financial statements um and i guess the final

[0:15:26] Manager Emmings: thing i think i will say is that um our request to trust council around policy guidance first

[0:15:33] Manager Emmings: sponsorship of naptep applications we're hoping to put that into the september um trust council

[0:15:39] Manager Emmings: Council meeting. And so please look for that as trustees as we move forward through there.

[0:15:45] Manager Emmings: I think that's all that I will add at this point.

[0:15:51] Trustee Stamford: Any other questions from trustees?

[0:16:00] Trustee Stamford: Seeing none, let's move ahead. Oh, we were going to go on our next item is an update about the

[0:16:08] Trustee Stamford: um um board appointees provincial board appointees so you had some updated information for us Kate

[0:16:16] Trustee Stamford: yeah

[0:16:17] Manager Emmings: and I am just going to do a really quick look at my inbox to see if anything came through

[0:16:22] Manager Emmings: just momentarily but um no I don't have anything additional so I did hear back from the board

[0:16:27] Manager Emmings: resourcing office yesterday to say that they have um the minister has settled on two out of the

[0:16:33] Manager Emmings: the three appointees um but the paperwork is not complete yet on those and um and so she's working

[0:16:40] Manager Emmings: through that piece um but we hope to know very soon about two of the appointments um the third

[0:16:47] Manager Emmings: they've elected to put uh put out a posting and that is so that they can try to get somebody who

[0:16:53] Manager Emmings: has um first nations experience and expertise so that will be the the main um item in the posting

[0:17:01] Manager Emmings: is that we are looking for that experience and understanding. So just to say that it does seem

[0:17:07] Manager Emmings: to be moving along and I'm hopeful that we should have at least two members in time for the end of

[0:17:13] Manager Emmings: August, which will help us to make sure that we have quorum.

[0:17:16] Trustee Stamford: Great. Thank you. That it's really

[0:17:19] Trustee Stamford: good to have a little bit of padding on that and all the other benefits that our board members

[0:17:24] Trustee Stamford: bring to us

[0:17:25] Voice 8: any

[0:17:27] Trustee Stamford: uh questions or comments seeing none we'll just move ahead um so we have rise

[0:17:37] Trustee Stamford: and report and um that is at 4.1 and that's that the islands trust conservancy board entered into

[0:17:46] Trustee Stamford: a lease agreement with the bc parks foundation for saturnina island

[0:17:53] Manager Emmings: and we do have a verbal update about that later yes

[0:17:56] Trustee Stamford: later on yeah um so now we're on to

[0:18:00] Trustee Stamford: number five and it's the audit audit report and did we have a resolution printed that we could

[0:18:08] Trustee Stamford: look at yes

[0:18:10] Manager Emmings: we do just one moment we've

[0:18:36] Trustee Stamford: got it coralline has put it um in the chat

[0:18:39] Trustee Stamford: thank you

[0:18:40] Manager Emmings: Carolyn that's helpful I'll put it up on the screen so

[0:18:52] Trustee Stamford: would one of the trustees like to

[0:18:54] Trustee Stamford: move that motion I

[0:19:00] Trustee Fast: won't move it because I won't be able to make that date so okay

[0:19:05] Trustee Fast: trustee Adams I

[0:19:11] Voice 5: move that the Adams Trust Conservancy Board direct staff to schedule

[0:19:17] Voice 5: a special meeting of the Adams Trust Conservancy Board for August 24th 2021

[0:19:22] Voice 5: 21.

[0:19:24] Trustee Stamford: okay doug's seconding great so trustee fenton seconds that motion

[0:19:31] Voice 8: um

[0:19:32] Trustee Stamford: so it's unfortunate um

[0:19:38] Trustee Stamford: trustee fast cannot make that meeting given how small the group we are um but um

[0:19:45] Trustee Stamford: um is there any other comments okay do we

[0:19:50] Voice 5: have a time for would it be a 10 we're

[0:19:55] Manager Emmings: looking at the

[0:19:56] Manager Emmings: afternoon of the 24th uh

[0:19:58] Manager Emmings: 1 till 2 30 is the timing at the moment okay

[0:20:02] Voice 5: thank you i

[0:20:04] Manager Emmings: think we had enough

[0:20:05] Manager Emmings: people get back to us with quorum for that date okay

[0:20:08] Manager Emmings: apologies trusty fast i think um i think we

[0:20:12] Manager Emmings: might have had trouble getting you for any of the dates if i recall

[0:20:15] Trustee Fast: i'm going away through part of

[0:20:19] Trustee Fast: that time good yeah

[0:20:20] Trustee Fast: yes

[0:20:21] Trustee Stamford: good is right i think we all need a break um okay so i'm hearing no other

[0:20:28] Trustee Stamford: conversation uh or questions about this motion so i'd like to call the vote all those in favor

[0:20:34] Trustee Stamford: put your hands up

[0:20:36] Voice 8: and

[0:20:37] Trustee Stamford: that passes unanimously so much easier when we have a small group isn't it

[0:20:42] Voice 8: um

[0:20:43] Trustee Stamford: okay so i'd like to move on to business um we have no new items for approval and under 6.2

[0:20:53] Trustee Stamford: um on page uh starting on page 17 we have the islands trust conservancy

[0:21:00] Trustee Stamford: executive committee liaison meeting which is happening at one o'clock this afternoon

[0:21:05] Trustee Stamford: in

[0:21:06] Manager Emmings: so this agenda is very much what the board has seen for the last two meetings um the package did

[0:21:14] Manager Emmings: go out so of course along with the agenda package for this regular meeting and so i thought i would

[0:21:21] Manager Emmings: give an opportunity to have a conversation about the materials there or if there are any additions

[0:21:26] Manager Emmings: we want to make so that the chair can prepare for that

[0:21:29] Trustee Stamford: any additions you mentioned uh trustee fast

[0:21:36] Trustee Stamford: the update about HowSound, I was just going to talk about sort of a potential plan for

[0:21:45] Trustee Stamford: public relations announcements and the Biosphere or the UNESCO office looking for

[0:21:55] Trustee Stamford: statements of support and how we would like to forward those either through the

[0:22:02] Trustee Stamford: conservancy or through the trust as a whole or both so that was one of the discussions i was

[0:22:06] Trustee Stamford: going to have do you still have something to add on that no

[0:22:11] Trustee Fast: i was just going to make sure people

[0:22:12] Trustee Fast: knew that um it had been past stage five of the process and there was one more step uh which is

[0:22:19] Trustee Fast: just a formal declaration expected for the

[0:22:22] Trustee Fast: fall and um there'll be a house sound community forum

[0:22:26] Trustee Fast: held on um uh in person on bowen island is the plan currently october 22nd i think

[0:22:32] Trustee Fast: so

[0:22:33] Trustee Stamford: yeah that'll be just after i think the announcements for around the middle of

[0:22:37] Trustee Stamford: september the uh final final ceremonial announcements so so if we could add that in

[0:22:44] Trustee Stamford: um i think i was we're just going to add that in at the round table is that okay or would you like

[0:22:53] Trustee Stamford: a specific line item for it

[0:22:54] Trustee Fast: no the round table is fine yeah okay great

[0:22:58] Trustee Stamford: um any other comments or

[0:23:01] Trustee Stamford: additions um

[0:23:04] Trustee Fast: i just have one uh sensitive ecosystem mapping metro vancouver and i'll

[0:23:11] Trustee Fast: just bring it up in the round table okay letting people know yeah okay um

[0:23:18] Trustee Stamford: i just wanted to give a

[0:23:20] Trustee Stamford: heads up that um one of the items that i would like to talk about under the islands trust

[0:23:30] Trustee Stamford: strategic plan um or the sorry the policy meant statement amendment is just um sort of a a

[0:23:38] Trustee Stamford: discussion about um how the conservancy number one can help the trust council if at all in its

[0:23:47] Trustee Stamford: its ongoing engagement but also um just discuss possibly potential blowback to the conservancy

[0:23:55] Trustee Stamford: from some of the activities that have been going on with people in the islands

[0:24:05] Trustee Stamford: and how we can mitigate that somewhat

[0:24:09] Trustee Stamford: and ensure that people understand the differences between the two structures,

[0:24:17] Trustee Stamford: but also support the trust in how it's moving forward on its policy statement

[0:24:24] Trustee Stamford: um and any comments about that i'd appreciate ahead of time um you've got a funny look on your

[0:24:31] Trustee Stamford: face linda does that make sense to you or um am i do i need next

[0:24:37] Trustee Stamford: explain to you more

[0:24:40] Voice 5: i i was just thinking it might be helpful to just hear a little bit from your perspective

[0:24:48] Voice 5: about what the status is i mean i'm kind of you know picking up stuff here i get weird flyers in

[0:24:55] Voice 5: my mailbox um

[0:24:56] Voice 8: and

[0:25:00] Voice 5: i understand the first reading was uh didn't proceed at the last meeting is that

[0:25:07] Voice 5: right but anyway so i'm not i'm not completely up to date on what's happening and so if you've got

[0:25:14] Voice 5: got any uh brief summary or or sue ellen does that might be just a little yeah

[0:25:20] Trustee Stamford: i think it might

[0:25:21] Trustee Stamford: be best that sue ellen is a part of the executive um speak to that sure

[0:25:29] Trustee Fast: i'm uh um last night at

[0:25:32] Trustee Fast: bowen council i introduced these ideas um as well so at uh a yesterday or last week on wednesday

[0:25:41] Trustee Fast: evening we had a town hall meeting about the trust policy statement update and or review the

[0:25:52] Trustee Fast: new draft and received a lot of comments there including a lot of people had written directly

[0:26:01] Trustee Fast: to the ministers or things like that rather than excuse me I've just got to close the door

[0:26:14] Trustee Fast: and uh and then we it followed the thursday we had a meeting of of trust council and um

[0:26:22] Trustee Fast: the motion to uh give the draft first reading failed and um so now it became a um it's going

[0:26:31] Trustee Fast: to be referred out as a draft it was received and and uh and uh there'll be a new um uh public

[0:26:39] Trustee Fast: engagement portion developed for the period between now and December when it's going to

[0:26:47] Trustee Fast: come back to Trust Council. And there is funding, we voted in funding to support that as well.

[0:26:55] Trustee Fast: So it's another period of engagement. And now that so many people heard about it through the

[0:27:03] Trustee Fast: anonymous flyer that appeared in people's uh mailboxes and uh and now that the trust has

[0:27:09] Trustee Fast: responded with uh um another mailer that went to people's mailboxes uh um refuting some of the

[0:27:17] Trustee Fast: uh information correcting some of the information um now a lot of people are interested and uh and

[0:27:24] Trustee Fast: this is why i understand i gather that trust council voted to um uh extend the period of

[0:27:31] Trustee Fast: public consultation so hopefully that'll be a good thing good discussion good informed discussion

[0:27:36] Trustee Fast: is uh is valuable and um uh and so that's where where it sits but there is kind of a lot of

[0:27:44] Trustee Fast: angst out there and uh um the waters have been stirred and um the uh um i think kate louise has

[0:28:01] Trustee Fast: Conservancy. Perhaps I almost want, my experience with Bowen Council last night was

[0:28:14] Trustee Fast: they see the trust as one thing, Islands Trust over here, and they rarely think about the Islands

[0:28:20] Trustee Fast: Trust Conservancy, even though we're two arms of the same thing is one way to think about it.

[0:28:26] Trustee Fast: it and um um so i would be interested in uh feedback about how to present that because i

[0:28:37] Trustee Fast: i didn't really want to drag the conservancy into um the discussion last night i just said

[0:28:43] Trustee Fast: that i was having a meeting this meeting today so this is as bowen council gets more interested

[0:28:49] Trustee Fast: um the islands trust having been less visible for 20 years since we became a municipality over here

[0:28:56] Trustee Fast: So that's a little bit of a background, and I'd be happy to answer any questions, Kate, who's there too.

[0:29:05] Trustee Fast: Doug?

[0:29:08] Trustee Stamford: Sorry, did Trustee Adams just answer some questions?

[0:29:14] Trustee Stamford: Yeah, that's

[0:29:15] Trustee Stamford: helpful. Thank you.

[0:29:17] Trustee Stamford: Yeah, there might not be anything, and I agree with Trustee Fass that maybe we don't want anything,

[0:29:23] Trustee Stamford: anything but at least have that conversation and recognize that they're how to ensure that

[0:29:31] Trustee Stamford: we we continue to maintain and that our own profile continues in a certain direction and

[0:29:40] Trustee Stamford: where we fit within the policy statement or not so that's the only reason I wanted to

[0:29:45] Trustee Stamford: bring that up so people are aware of it go ahead trustee Fenton

[0:29:53] Trustee Fenton: Just one thought on that.

[0:29:54] Trustee Fenton: I think the piece for the Conservancy is that the mandate.

[0:30:00] Trustee Fenton: is conservation and land preservation right the trust council stuck with land use and that's where

[0:30:09] Trustee Fenton: we've woken up um that sleeping portion of western privilege and and world views right

[0:30:18] Trustee Fenton: colonial world views that are just are now going holy mackerel like you know these things might

[0:30:25] Trustee Fenton: happen they hadn't even crossed their minds for a lot of these people so really two not

[0:30:32] Trustee Fenton: two beasts or two separate animals but at the same time um it'll be interesting to see how that

[0:30:39] Trustee Fenton: carries out but i i think just what i'm saying i sort of think that the conservancy needs to be

[0:30:46] Trustee Fenton: wise and supportive but at the same time let trust council work on figuring out how to get that land

[0:30:53] Trustee Fenton: use paradigm shift in motion while the conservancy goes on preserving land and doing these great

[0:31:00] Trustee Fenton: things around us that just keeps it i think sort of on that everybody can turn around and look at

[0:31:07] Trustee Fenton: it and go okay that's good that's excellent that helps us all versus somebody turning around and

[0:31:13] Trustee Fenton: saying you know you might have to modify how many docks you have is it's a challenging conversation

[0:31:18] Trustee Fenton: issue yeah

[0:31:19] Trustee Stamford: yeah so i hope you can say that uh during the the meeting this afternoon as well

[0:31:25] Trustee Stamford: because i think it's very well said yeah um any other questions for clarification trustee adams

[0:31:32] Trustee Stamford: well

[0:31:34] Voice 5: maybe i could just ask i um my sense of the concern that i saw uh and this may not be

[0:31:45] Voice 5: accurate because i'm only seeing you know a certain part of it seemed largely based on

[0:31:52] Voice 5: things that were not actually in the policy statement or that the policy statement didn't do

[0:31:57] Voice 5: or didn't wouldn't have had the effect is that accurate or and also i mean there was concern

[0:32:08] Voice 5: about the whole consultation during the pandemic and i guess that was because people that maybe

[0:32:14] Voice 5: maybe you know have woken up and and weren't paying attention before and now want different

[0:32:19] Voice 5: consultation and maybe some of those concerns are valid um but anyways is that kind of your

[0:32:24] Voice 5: sense of it too that there was just a lot of misinformation being spread around about it

[0:32:29] Voice 5: yeah

[0:32:30] Trustee Stamford: there yeah my and and again i i'd like to make sure we have this conversation this afternoon

[0:32:36] Trustee Stamford: for sure is is there was a a misunderstanding misinterpretation of what um a first reading

[0:32:44] Trustee Stamford: means and then you know there are people that are uh well informed but have a different sense of

[0:32:51] Trustee Stamford: that that term first reading so that needed to be clarified but yes that there are ideas within

[0:32:58] Trustee Stamford: the policy statement that potentially could uh down the line um be of concern to um to land

[0:33:07] Trustee Stamford: ownership and the rights on land ownership specifically around foreshore um not anything

[0:33:14] Trustee Stamford: that i saw that was um that we don't work with anyway um i think most islands work on dock

[0:33:22] Trustee Stamford: block restrictions or best practices and and desalination and things so that seemed to be where

[0:33:28] Trustee Stamford: the focus was but there was that bigger question of process of engagement expectation of engagement

[0:33:36] Trustee Stamford: and what um what did it put the policy statement mean to landowners in the end but i think you'll

[0:33:42] Trustee Stamford: get a better sense of that this afternoon

[0:33:45] Trustee Stamford: now that we've had a week to process um the events

[0:33:51] Trustee Stamford: over last week because things things move very quickly and it was difficult to get a hold of

[0:33:58] Trustee Stamford: of how information was being disseminated so and what was being disseminated so um anyway we'll

[0:34:06] Trustee Stamford: have that conversation if everyone's okay with that that was one of the things i wanted to bring

[0:34:10] Trustee Stamford: up um at the at that point in the agenda so and i think your perspective from salt spring

[0:34:19] Trustee Stamford: and trustee adams um salt spring has been of particular concern that's where a lot of the

[0:34:26] Trustee Stamford: agitation and questions were coming from so it would be very helpful so um

[0:34:34] Trustee Stamford: so if there's nothing else is there any other trustee fenton

[0:34:38] Trustee Fenton: it's just the thought on that

[0:34:40] Trustee Fenton: i think the difference with salt spring i think two things linda one is you're an informed reader

[0:34:46] Trustee Fenton: So you look at that list of things and you saw fake news and, you know, misinformed people.

[0:34:54] Trustee Fenton: Not that some of these issues aren't broader and, you know, need addressing.

[0:34:59] Trustee Fenton: But the one thing I heard from the Salt Spring, a couple of the constructive feedback groups, one I think is called Sustainable Solutions or something, Salt Spring.

[0:35:08] Trustee Fenton: um but they spoke specifically about how salt springer needs to be um addressed with respect

[0:35:17] Trustee Fenton: to consultation and so even though they're listening and they've attended majority of

[0:35:21] Trustee Fenton: meetings and their correspondence has been constructive but we still hadn't jumped on

[0:35:27] Trustee Fenton: board to actually how we would address that between now and wherever this is passed as a

[0:35:33] Trustee Fenton: bylaw so i guess so the upside of that conversation and they did say that at the meeting which was

[0:35:38] Trustee Fenton: really good because their feedback during the town hall was just that they spoke positively

[0:35:44] Trustee Fenton: about direction it's going and they were very happy to see what was on the policy but what

[0:35:51] Trustee Fenton: they still lacked was feedback and the ability to actually have constructive feedback and they

[0:35:56] Trustee Fenton: suggested that trust council look at getting the expertise in to help out with that had they just

[0:36:02] Trustee Fenton: come up with a budget asking for all this money to actually get consultation people wouldn't you

[0:36:08] Trustee Fenton: know probably six months or a year ago said no to it but now that they've actually run into this wall

[0:36:13] Trustee Fenton: of trouble um all of a sudden there was no brainer getting funding approved to actually bring in

[0:36:20] Trustee Fenton: and be able to actually facilitate this conversation between now and christmas so

[0:36:24] Trustee Fenton: i think it um whether we can do it in that time frame is another point that was brought up but the

[0:36:30] Trustee Fenton: feedback was constructive and well taken and i think it helped in the insight for the trustees

[0:36:37] Trustee Fenton: on that journey yeah

[0:36:41] Trustee Stamford: thank you go ahead trustee fast thank

[0:36:44] Trustee Fast: you i just um thought of something that

[0:36:47] Trustee Fast: i wanted uh to make sure trustee adams was aware of and that was that there were uh a lot of

[0:36:53] Trustee Fast: respondents from the penders and and saturn and um they uh unfortunately there was a wind uh power

[0:37:01] Trustee Fast: power outage uh during the um uh town hall section so we didn't get to hear from a number of those

[0:37:08] Trustee Fast: people and um uh and that's where it appears that uh many of the letters that went to the ministers

[0:37:17] Trustee Fast: and the the um um well we're not sure where the anonymous mailing came from or who paid for that

[0:37:25] Trustee Fast: but um it's it appears from uh what some of the trustees um uh have i've seen in the email that

[0:37:33] Trustee Fast: there's it's not only salt spring and that the power outage um also made a difference in people

[0:37:41] Trustee Fast: those people not being able to be heard on the town hall night so that may have played into it

[0:37:46] Trustee Fast: as well i'm sure that was all planned right oh yeah yeah i'm

[0:37:53] Trustee Stamford: being facetious i've got to be

[0:37:54] Trustee Stamford: careful here yes

[0:37:55] Trustee Fast: no no okay no thank

[0:37:59] Trustee Fast: you yeah

[0:38:00] Trustee Stamford: it was a comedy of tragic errors it really was

[0:38:04] Trustee Stamford: yeah um okay so i'm looking forward to a good conversation because i think those are some

[0:38:10] Trustee Stamford: opportunities we have to speak to the executive later this afternoon um is there any other

[0:38:16] Trustee Stamford: questions about our liaison meeting is everybody comfortable with um where we're going i just want

[0:38:22] Trustee Stamford: to say that sometimes i find these meetings a little vague so i'm really hoping that we maintain

[0:38:27] Trustee Stamford: a tight uh conversation um um and it looks like we have an agenda that will accomplish that so

[0:38:35] Trustee Stamford: i'm looking forward to it thank you um if there's no other questions i'd like to move on to 6.22

[0:38:42] Trustee Stamford: too and that's the saturnina uh island update yeah

[0:38:51] Voice 10: how

[0:38:52] Manager Emmings: would you like to do that chair stamford

[0:38:54] Manager Emmings: would you like to start that off yeah

[0:38:55] Trustee Stamford: yeah um so uh i just want to begin about our role in this

[0:39:03] Trustee Stamford: and that um the islands trust conservancy uh primarily myself and kate emmings were invited

[0:39:10] Trustee Stamford: to an event on saturnine island and um we were definitely guests we weren't um partners in this

[0:39:21] Trustee Stamford: particular part of the the scenario um and it was a fabulous day um it is a truly beautiful

[0:39:30] Trustee Stamford: island i think we're very lucky to be uh have this lease um a much more um um accommodating

[0:39:39] Trustee Stamford: island than i expected uh definitely to me more accessible than i expected as we had 12

[0:39:46] Trustee Stamford: or 14 grade 9 novice kayakers show up from um vancouver island side who seemed quite capable

[0:39:56] Trustee Stamford: of moving across the the water um there was a lot of press i didn't realize until the night before

[0:40:05] Trustee Stamford: four i think kate that that the anonymous donor was um chip williams or chip wilson sorry and um

[0:40:14] Trustee Stamford: and his family so that that changed the profile completely um and coming in there was there was

[0:40:21] Trustee Stamford: planes there was also there was boats there were some very nice boats um in it so it was a lot of

[0:40:29] Trustee Stamford: of fun um but i guess my overall impression was i was a little surprised at our role or lack thereof

[0:40:37] Trustee Stamford: in in the whole proceeding and you know i understand as soon as you get somebody as high

[0:40:43] Trustee Stamford: profile as the wilson family that that it does change the perspective and um but i just want

[0:40:50] Trustee Stamford: make sure going forward that our role is is clear in um how how we're how we're profiled

[0:41:01] Trustee Stamford: uh with saturn island given that that was one of the benefits i thought that we would have is

[0:41:08] Trustee Stamford: connecting ourselves with bc parks foundation and all the um excellent publications that they seem

[0:41:16] Trustee Stamford: to be able to garner so that i'm very i was very happy i got a ride home in probably one of the

[0:41:23] Trustee Stamford: most fancy boats i've ever seen in my life um so it was a great day personally it was it was a

[0:41:30] Trustee Stamford: fabulous day you know really enjoyable but uh in the big term i'm interested to see how the

[0:41:36] Trustee Stamford: conservancy fits into this so so kate what were your impressions

[0:41:41] Manager Emmings: yes i would say that the bc parks

[0:41:46] Manager Emmings: York's fundraising machinery is very well oiled and very professional in terms of that being a

[0:41:54] Manager Emmings: very big focus of their work. So what my observations I think would be is that I guess

[0:42:01] Manager Emmings: to begin with it's been a bit of a learning experience for us that this is a new partnership

[0:42:05] Manager Emmings: and we're starting to get to know each other as organizations and we function very differently.

[0:42:11] Manager Emmings: So Islands Trust Conservancy tends to be very modest and also very, you know, we try to deal with the ongoing management of land in a responsible way.

[0:42:24] Manager Emmings: And so we have that sort of feeling of steadiness and steadfastness, whereas BC Parks Foundation, who were formed, gosh, less than five years ago, are in the youth and the exciting phase, I think, of their operation.

[0:42:40] Manager Emmings: And they've been able to really gel sort of a media presence and, yeah, an outward communications presence that has been really helping them to draw in funds to support these types of acquisitions.

[0:42:56] Manager Emmings: So in a way, I think going forward, I feel like there could be some good matching there in terms of them being able to pull in the possibility for land securement that is a little bit outside of our wheelhouse, so to speak.

[0:43:15] Manager Emmings: But us being able to really support that with that really consistent and good management of land over the long term.

[0:43:22] Manager Emmings: So I guess that's the initial thing I would say. I think it's probably worth debriefing with them and just having a conversation around how it all went, what went well from their perspective, what went well from our perspective, and things that we could work on to shift and improve.

[0:43:38] Manager Emmings: In terms of communications, I think we'll always be kind of struggling for that sort of seat at the table because they are pulling in donors like Lululemon founder Chip Wilson.

[0:43:53] Manager Emmings: And when you look at the way that news went out, we did have a conversation with BC Parks Foundation about whether there was a positioning for ITC.

[0:44:04] Manager Emmings: And the feeling was that it would be very hard to get us kind of brought to the foreground.

[0:44:10] Manager Emmings: So the conversation with them was let's do the initial news release around the fundraising and the funder, and then some follow up communications items which haven't yet come out around ITC coming in and the management piece related to the land.

[0:44:31] Manager Emmings: So those are the pieces that haven't yet happened that I think will help us because we've got the BC Parks Foundation in there as well.

[0:44:38] Manager Emmings: They will help us strategically to get the message heard a little bit more.

[0:44:42] Manager Emmings: Similarly to the way the Sandy Beach was actually a good news item is because it had, it had like roots.

[0:44:48] Manager Emmings: It had First Nations as part of the news release and local community.

[0:44:54] Manager Emmings: And I think we can do the same with some of these projects with BC Parks Foundation.

[0:44:59] Manager Emmings: but probably not the initial splash more of the follow-up piece and

[0:45:04] Manager Emmings: that's just my instinct but

[0:45:06] Manager Emmings: i'm also open to hearing board feedback and thoughts on that yeah

[0:45:11] Trustee Stamford: um any thoughts trustee fast

[0:45:14] Trustee Stamford: um

[0:45:15] Trustee Fast: i did hear uh i think it was at an executive committee meeting i think i believe it was peter

[0:45:20] Trustee Fast: um luckham chair luckham um or could have been another somebody else anyway had heard that the

[0:45:28] Trustee Fast: uh and i think it was a radio interview that the uh somebody from first nation uh was surprised

[0:45:36] Trustee Fast: and had been um uh they hadn't been heard anything about it beforehand and not that there was

[0:45:42] Trustee Fast: anything negative it was just that um uh that they were surprised by it the announcement and um

[0:45:50] Trustee Fast: so i just wanted to flag that so everybody knew about that might come up in this afternoon's

[0:45:56] Trustee Fast: meeting maybe a chance to think about we

[0:45:59] Trustee Stamford: we did check into that um i had heard that um sue ellen

[0:46:04] Trustee Stamford: so um we did check and the the person that was representing the tsunamic um at the event um

[0:46:12] Trustee Stamford: was one of the council members so um i i'm not sure why the council wasn't fully aware of

[0:46:21] Trustee Stamford: of what was happening, but he was a council member.

[0:46:28] Trustee Stamford: Paul Seward was his name.

[0:46:31] Trustee Stamford: So yeah, there's obviously some more sort of structure

[0:46:35] Trustee Stamford: to go in there and just to make sure,

[0:46:38] Trustee Stamford: but yeah, we did confirm he was a council member.

[0:46:41] Trustee Stamford: Any other comments?

[0:46:48] Trustee Stamford: I'm just wondering if Erin sort of had any issue.

[0:46:51] Trustee Stamford: i'm not sure if she's on the line but if she had any comments as to going forward how we can um

[0:47:00] Trustee Stamford: better access these these high profile people that we get um thrown together in a boat on

[0:47:08] Trustee Stamford: um one of the things i would like is to have thank you cards sent to um the school

[0:47:15] Trustee Stamford: school, the class that raised the money for Bellina Swim Chelsea, even though it's not

[0:47:22] Trustee Stamford: our property per se, it is part of the trust.

[0:47:29] Trustee Stamford: And also that some of their money, that's why the, the press focused on them is they

[0:47:37] Trustee Stamford: were very well spoken, they were exciting, they were young, this is exactly the kind

[0:47:42] Trustee Stamford: of thing that is hard for us to drum up is that excitement level.

[0:47:46] Trustee Stamford: and i think a thank you letter to the wilson five um foundation would be a good idea um as well as

[0:47:55] Trustee Stamford: to bc well bc parks we have an ongoing relationship but i think it's worthwhile reminding um the

[0:48:01] Trustee Stamford: wilson five foundation of our connection um i'm already getting requests from other trustees as

[0:48:07] Trustee Stamford: to how we can pull them in um

[0:48:11] Manager Emmings: so corlin do you think you can just put a little note in the minutes

[0:48:14] Manager Emmings: to that effect so that we capture that action item i

[0:48:21] Trustee Stamford: put a note in kate thank you thank you

[0:48:25] Trustee Stamford: okay so um i'm sure this will be ongoing i think one of the the things just finally coming out of

[0:48:32] Trustee Stamford: this is that island is a lot prettier and a lot more accessible than i first understood so that

[0:48:40] Trustee Stamford: i think in terms of long-term management that could be a bigger challenge than we first anticipated

[0:48:45] Trustee Stamford: it um but the beach is so beautiful hopefully there's a way of of encouraging people not to

[0:48:52] Trustee Stamford: move into uh the the island proper that they stay in the below the the the water line um

[0:49:02] Trustee Stamford: but yeah it was fantastic there so

[0:49:06] Voice 8: um

[0:49:10] Trustee Stamford: is there any other comments no we'll look for oh go ahead

[0:49:16] Trustee Stamford: trustee fenton just

[0:49:18] Trustee Fenton: a quick note i was on gabriel on saturday and chatting with um a couple of like

[0:49:24] Trustee Fenton: conservancy people there and just sort of general joe's and they're very there was a lot of very

[0:49:30] Trustee Fenton: positive vibes very a lot of excitement about it and um so yeah it was it's good and um so yeah

[0:49:39] Trustee Fenton: it's just that whole thing seems to be accepted and sort of i think they'll be collaboratively

[0:49:46] Trustee Fenton: working with itc is to actually you know to

[0:49:50] Trustee Fenton: manage it so i think they're excited about that

[0:49:53] Trustee Fenton: opportunity as well great

[0:49:55] Trustee Stamford: okay so if there's no other um specifics around saturnina island

[0:50:03] Trustee Stamford: i'd like to move on now i just realized my um my agenda um slipped so i'm i'm missing a couple of

[0:50:13] Trustee Stamford: of items but the next item oh i've got the luskete island nature conservancy crown land letter so we

[0:50:20] Trustee Stamford: have a letter here yes

[0:50:29] Manager Emmings: so this came in fairly late in the day um from the luskete island nature

[0:50:33] Manager Emmings: conservancy um it follows up on the first nations woodlot license um that was granted to the stone

[0:50:42] Manager Emmings: First Nation. And in that, the Ministry of Forest Lands and Natural Resource Operations

[0:50:51] Manager Emmings: and Rural Development just commented that there are crown lands on Leskete that they have

[0:51:00] Manager Emmings: kind of allocated or noted that ITC would be involved with management into the future.

[0:51:09] Manager Emmings: and so we've had an inquiry from the uh Liskety Island Nature Conservancy as to what is happening

[0:51:16] Manager Emmings: with the crown land program and um and an urging uh for us to uh work on some sort of conservation

[0:51:24] Manager Emmings: designation for the crown lands that they've noted in the map here um they have commented that

[0:51:32] Manager Emmings: they do contain old growth which we we well know from our crown land profiles which are dated but

[0:51:38] Manager Emmings: do show this type of information and they've provided photos to that effect and um and so

[0:51:44] Manager Emmings: they're asking us to try and move forward as i said with our crown land program um i will say

[0:51:52] Manager Emmings: that staff has not really had an opportunity to dig into the crown land program uh for quite some

[0:51:58] Manager Emmings: time now and it was slowed down largely i think back almost over five years ago now slowed down

[0:52:07] Manager Emmings: because of First Nations engagement and a desire to do more authentic consultation with First

[0:52:13] Manager Emmings: Nations. And so since that time, we haven't put forward officially any applications for Crownland

[0:52:20] Manager Emmings: on any of the islands. I have not had a chance to dig into it. It's a very meaty file with a lot of

[0:52:28] Manager Emmings: history. And so I think if the board did want to move forward with anything as staff, what I would

[0:52:34] Manager Emmings: recommend is uh perhaps a direction to um provide a briefing on the crown land program as a whole

[0:52:41] Manager Emmings: and um and where the what the history has been for that program and and where the last board

[0:52:47] Manager Emmings: um provided direction and i'm happy to take any questions about it um knowing that i haven't dug

[0:52:56] Manager Emmings: into the files yet what

[0:53:01] Trustee Stamford: are your thoughts trustees trustee fast um

[0:53:04] Trustee Fast: i think a um on the program and

[0:53:07] Trustee Fast: and the possibilities in that would be welcome,

[0:53:12] Trustee Fast: but I don't want to put anything else on your plate

[0:53:15] Trustee Fast: as you're looking at the work program,

[0:53:18] Trustee Fast: and I don't know how urgent that would be,

[0:53:22] Trustee Fast: considering that Flynnroeder appears to have a note

[0:53:26] Trustee Fast: on a couple of parcels on Moschini.

[0:53:29] Trustee Fast: And also, I just wanted to flag that I had put

[0:53:36] Trustee Fast: put a memorandum, a report, a recommendation in front of Bowen Council at the previous council

[0:53:44] Trustee Fast: meeting, so about two weeks ago, asking for a letter to be sent about old growth protection,

[0:53:52] Trustee Fast: supporting the recommendations of the most recent report about protecting old growth that the

[0:54:06] Trustee Fast: the province had asked, had commissioned.

[0:54:10] Trustee Fast: And so Bowen Island Conservancy is writing a letter,

[0:54:14] Trustee Fast: partly what was clear in the report that I'm referring to that I don't have

[0:54:19] Trustee Fast: in front of me is that there's confusion about what is an old growth

[0:54:23] Trustee Fast: management area.

[0:54:25] Trustee Fast: And I just wondered if for whether we want to forward that report to

[0:54:34] Trustee Fast: uh Laskiti Island or do any education about what is an old growth management area and um

[0:54:42] Trustee Fast: but I don't know that's just a little bit of information mixed in with my uh comments there

[0:54:48] Trustee Fast: thank you any

[0:54:53] Trustee Stamford: other comments from the other trustees hearing non uh trustee Adams do you

[0:55:03] Voice 5: of something um yeah i i guess i just read the letter obviously recently and um kind of raised

[0:55:12] Voice 5: some questions in my mind is it possible to just get a a really quick little briefing just on this

[0:55:19] Voice 5: on the laskiti one um just so we have a little more background from staff as to

[0:55:26] Voice 5: i guess i was kind of you know we get we get this letter from the laskiti um

[0:55:32] Voice 5: um conservancy and i'm not sure if their statements are all correct or if they're not correct or

[0:55:37] Voice 5: um what the status is and if there's something we should be doing or anyway it would just be

[0:55:45] Voice 5: nice to have a little more information about it whether we should to know whether we should be

[0:55:50] Voice 5: directing staff to do something if this is an opportunity that is timely that we need to be

[0:55:55] Voice 5: doing something about or not so anyway i just would appreciate maybe if if it's possible to

[0:56:00] Voice 5: to just have a little briefing on this one rather than the whole crown land program yeah that is

[0:56:07] Manager Emmings: also an option um what i will note about the crown land program is that we have several islands that

[0:56:13] Manager Emmings: have um a fair bit of crown land on them and um and my recollection and again it requires a bit

[0:56:23] Manager Emmings: of research is that they're uh the board when it last considered this and i think it was over five

[0:56:28] Manager Emmings: five years ago now, maybe more than that, maybe closer to seven, considered a hierarchy of which

[0:56:37] Manager Emmings: lands to look at. And I do believe that Laskete Island crown lands were the ones that kind of

[0:56:42] Manager Emmings: floated to the top as sort of the next stage and next step for acquisition in terms of direction

[0:56:48] Manager Emmings: from the board. So the board could ask us to just look at Laskete's crown land, but it might help

[0:56:55] Manager Emmings: to have a little bit of the background of the program as well.

[0:57:02] Trustee Stamford: I'd like to just add in that

[0:57:05] Trustee Stamford: the Gambier Island Conservancy has been agitating for some support in the Crown land acquisition

[0:57:13] Trustee Stamford: or management areas. It is repeatedly given as an option for Gambier Island given the high level of

[0:57:25] Trustee Stamford: or high amount of crown land that gambier and anvil have um and yet we don't ever move on it

[0:57:36] Trustee Stamford: it is big and complicated i would prefer to see a background briefing on crown land as a whole i

[0:57:44] Trustee Stamford: think there's some opportunities coming sooner rather than later especially in the house sound

[0:57:50] Trustee Stamford: with the biosphere being announced in September

[0:57:55] Trustee Stamford: and the provincial and federal government,

[0:57:58] Trustee Stamford: federal government in particular,

[0:57:59] Trustee Stamford: looking for opportunities to increase

[0:58:03] Trustee Stamford: their conservation areas,

[0:58:07] Trustee Stamford: at least in their stats.

[0:58:10] Trustee Stamford: And so they have been asking

[0:58:14] Trustee Stamford: that the provincial government be advocated to

[0:58:16] Trustee Stamford: about more protection.

[0:58:18] Trustee Stamford: protection and i think um there's opportunities and yet i do really recognize that staff are

[0:58:24] Trustee Stamford: already overwhelmed um but if we had a a wider um a report on what the opportunities are for this

[0:58:33] Trustee Stamford: program across the um islands trust it again is something that we can maybe is one of the priorities

[0:58:39] Trustee Stamford: for liaison with the executive committee at trust council as they work with the province on

[0:58:46] Trustee Stamford: on their forestry initiatives.

[0:58:50] Trustee Stamford: So that would be my preference,

[0:58:52] Trustee Stamford: but it's the will of the board how we proceed.

[0:59:01] Trustee Fast: Go ahead, Trustee Fast.

[0:59:04] Trustee Fast: So a motion might be something like

[0:59:06] Trustee Fast: that the Islands Trust Conservancy Board request staff

[0:59:09] Trustee Fast: to provide a briefing

[0:59:10] Trustee Fast: on the Crown Lands Acquisition Program status.

[0:59:18] Trustee Fast: It's very open.

[0:59:20] Trustee Fast: with the conservancy with the with the conservancy sorry well

[0:59:28] Trustee Stamford: the status of crown land in turn like

[0:59:31] Trustee Stamford: it's a conservancy that we're focused on but i guess that doesn't need to be said yeah i can

[0:59:36] Manager Emmings: put that on the screen i just captured okay sorry

[0:59:44] Trustee Stamford: i'm a little distracted there's a fairly large

[0:59:47] Trustee Stamford: mouse that is running around the kitchen a mouse yeah it was just brought in oh yes

[0:59:55] Trustee Stamford: At least it's not the snake.

[1:00:00] Trustee Stamford: that came in yesterday that

[1:00:02] Voice 5: sounds distracting all right I'm amazed you're just sitting there

[1:00:08] Voice 5: quietly well it's not the snakes well

[1:00:12] Voice 6: wouldn't the snake have eaten the mouse for you no I'm

[1:00:16] Trustee Stamford: I'm waiting for the cat that brought the snake and the mouse in I think there's a nursery rhyme

[1:00:23] Trustee Stamford: i'm in here somewhere and the spider and

[1:00:25] Trustee Fast: spider um yeah i i don't know if it is it just called

[1:00:30] Trustee Fast: the crown land program or is it called the crown lands acquisition program acquisition

[1:00:34] Trustee Fast: program i think i

[1:00:36] Voice 5: think there's a policy about it and there is a docket for review as well

[1:00:44] Voice 10: um

[1:00:44] Voice 7: isn't it the conservation lands acquisition of conservation lands no it's

[1:00:50] Manager Emmings: different it's a

[1:00:51] Voice 7: council

[1:00:51] Manager Emmings: program okay um i can look for the proper name but we can call it the acquisition program i

[1:00:59] Manager Emmings: think staff will know what's in it

[1:01:00] Trustee Fast: thank you i just wanted to be clear about it okay so i will

[1:01:05] Trustee Fast: move that and

[1:01:08] Trustee Stamford: i'll second that just as it's something i really would like to see brought

[1:01:13] Trustee Stamford: brought forward. Any questions? Comments?

[1:01:20] Trustee Fenton: Just the only

[1:01:30] Manager Emmings: comment I'll make is about timing. So our next

[1:01:34] Manager Emmings: meeting, rather than the special meeting that we've just called

[1:01:37] Manager Emmings: for August, is going to be beginning of October. We'll do

[1:01:41] Manager Emmings: our best to bring something for that meeting. But if if not, it

[1:01:44] Manager Emmings: might be the end of November just because of work clothes.

[1:01:48] Trustee Fenton: okay and so and

[1:01:52] Trustee Fenton: with this context of the greater picture but it also maybe answers some of the

[1:01:58] Trustee Fenton: questions that trustee Adams asked regarding sort of where Liskiti is at and sort of

[1:02:05] Voice 10: I think the background

[1:02:07] Manager Emmings: of what's happening with crown land on Liskiti would be a useful context

[1:02:11] Manager Emmings: because there has been a woodlot license issued

[1:02:15] Trustee Fenton: like the like the case study that

[1:02:17] Trustee Fenton: would generate the information so good trustee adams

[1:02:24] Voice 5: did you have anything to add um would we

[1:02:28] Voice 5: be responding to this letter to what i have

[1:02:32] Voice 5: just to let them know that there's some action being

[1:02:36] Voice 5: taken if we

[1:02:38] Voice 5: agree that there is going to be yeah

[1:02:42] Manager Emmings: uh what i have told them is that um it's unlikely

[1:02:46] Manager Emmings: that the board would make a decision on an action from this board meeting um just because it's

[1:02:50] Manager Emmings: coming in at a late time and staff haven't had an opportunity to provide good background information

[1:02:56] Manager Emmings: um so what they're anticipating is that we won't deal with it until at least october

[1:03:01] Manager Emmings: uh but i will respond by email to let them know that the board what the board has resolved okay

[1:03:07] Trustee Stamford: thank you okay so if there's no other questions i'd like to vote on the motion all those in favor

[1:03:18] Voice 8: and

[1:03:19] Trustee Stamford: that is unanimous i don't know what we'd do if it wasn't unanimous it would look so weird

[1:03:30] Trustee Stamford: one of us could

[1:03:31] Voice 5: just oppose something just to

[1:03:35] Trustee Fenton: yeah

[1:03:35] Trustee Stamford: just see what it looks see what happens

[1:03:40] Trustee Fenton: it's going to stress you out in the middle of your mouse event there

[1:03:44] Trustee Stamford: it was a big mouse i would say that was almost a rat but no

[1:03:49] Trustee Stamford: No, it's gone.

[1:03:50] Trustee Stamford: Anyway.

[1:03:56] Voice 8: I

[1:03:56] Voice 5: think I'd be a little more worried that it's gone.

[1:03:59] Voice 8: No,

[1:04:00] Trustee Stamford: Mike took it out.

[1:04:05] Trustee Stamford: Okay, so our next item is, that's the part that slipped out on my printer.

[1:04:13] Trustee Stamford: So public acquisitions update.

[1:04:17] Trustee Stamford: Is there any questions?

[1:04:26] Manager Emmings: I know there has been some activity on the crystal mountain file I don't know if you want to add

[1:04:32] Manager Emmings: anything to that Catherine or you're happy um

[1:04:35] Voice 6: sure I can provide a very brief update does Kate

[1:04:38] Voice 6: want to plug her ears uh I was able to go on a site visit last week and um the purpose or my

[1:04:48] Voice 6: My main goal was to look at the, if the trustees remember, there were some proposed lot changes.

[1:04:55] Voice 6: And so I was specifically looking at the differences in area that would be part of the nature reserve compared to what Crystal Mountain is keeping.

[1:05:04] Voice 6: And then also went to look at the pagoda and the area there and looking at some of the trails that exist that Crystal Mountain will be sort of decommissioning and the buildings that will be removed that are in the area that's going to be a nature reserve.

[1:05:21] Voice 6: I'm quite happy seems the wrong word but I'm satisfied I think that those changes actually

[1:05:29] Voice 6: work out quite well in that the new analysis that was done was was to include more of the

[1:05:36] Voice 6: already disturbed areas in the pieces that Crystal Mountain will be keeping and building on

[1:05:42] Voice 6: and to ensure that more of the slightly more or the more natural areas are part of the nature

[1:05:47] Voice 6: reserve and having gone to see the pagoda and the trail to access it and um i absolutely we do not

[1:05:57] Voice 6: want the pagoda it's a lovely piece it's it's a treacherous cliff climb to get there you otherwise

[1:06:04] Voice 6: you access it through lama mark's garden past his house um i really don't think it's a good fit for

[1:06:11] Voice 6: it to be part of the nature reserve and then I had I have a few concerns around existing trails that

[1:06:19] Voice 6: I've discussed with them and that will be decommissioned or reorganized but there's

[1:06:23] Voice 6: still a remaining conversation to be had with Lama Mark around exactly where the edges are

[1:06:32] Voice 6: going to be around the pagoda piece to ensure that it meets their needs for they have a desire

[1:06:40] Voice 6: to be able to trim some trees lower to maintain the long views for meditation so we just need to

[1:06:45] Voice 6: confirm that boundary piece which involves a few more conversations over the next month say before

[1:06:50] Voice 6: they do the final surveys but i was wondering i didn't put in a briefing or any or a request for

[1:06:57] Voice 6: decision i wasn't sure what the next official step would be if we if there should be a letter from

[1:07:06] Voice 6: um the trustees saying that staff thinks it's all tickety-boo go ahead and do your surveys or if

[1:07:15] Voice 6: that can just be more unofficially from staff based on these motions that were taken

[1:07:23] Trustee Stamford: yeah

[1:07:27] Trustee Stamford: um i i do understand that there's sort of different um political considerations

[1:07:35] Trustee Stamford: is somewhat at the the local trust area level um i'm not sure it's not something we would

[1:07:43] Trustee Stamford: ordinarily do as a separate letter i think we rely on on the expertise of our staff

[1:07:51] Trustee Stamford: to provide the right information um what other trustees think do we need a separate letter

[1:07:59] Trustee Stamford: go ahead trustee fast but

[1:08:01] Trustee Fast: just that i believe uh that this is um kate emmings has sort of

[1:08:09] Trustee Fast: recused herself as she lives on the island and and that's why she's not taking part of this

[1:08:14] Trustee Fast: conversation and it's uh claire freighter who um i think katherine you could touch based on with

[1:08:20] Trustee Fast: that yeah okay

[1:08:22] Voice 6: i just figured if if the if the trustees felt that it should be something more

[1:08:25] Voice 6: official that this was the opportunity to discuss so i'll check in with claire thank you

[1:08:30] Trustee Stamford: yeah i'd

[1:08:31] Trustee Stamford: like to rely on the professional expertise of our staff rather than making a specific statement that

[1:08:40] Trustee Stamford: may be taken from a political point of view rather than a strictly biological conservation point of

[1:08:46] Trustee Stamford: view um does anyone else have anything to add to that no

[1:08:53] Trustee Fenton: i just i concur i think that's a good

[1:08:56] Trustee Fenton: good approach and I think they yeah feel confident in the fact that that's what we're resting on so

[1:09:03] Trustee Fenton: move forward according

[1:09:06] Trustee Stamford: okay if anything comes up specifically Catherine we can we can revisit it

[1:09:13] Trustee Stamford: but right now

[1:09:15] Voice 7: I don't anticipate

[1:09:15] Trustee Stamford: that yeah I'm I actually really found that for the first time

[1:09:20] Trustee Stamford: in the years and years that we've been looking at this that I felt I had a real handle on

[1:09:25] Trustee Stamford: the clarity of what we were getting and and how

[1:09:28] Trustee Stamford: it was laid out it actually for me was a better

[1:09:32] Trustee Stamford: scenario which was was good to see but um yeah i'm glad that you're you're on the ground view

[1:09:40] Trustee Stamford: confirmed that it it looks like it's a it's a better setup more clear so yes

[1:09:46] Voice 6: i sacrificed a

[1:09:47] Voice 6: pair of very good sunglasses to the forest over there yes

[1:09:54] Trustee Stamford: when we spotted

[1:09:55] Voice 6: the gary oak tree i got

[1:09:56] Voice 6: excited i'm

[1:09:59] Trustee Stamford: sure you can expense us no okay

[1:10:02] Voice 8: okay

[1:10:03] Trustee Stamford: um any other questions from the acquisitions um

[1:10:08] Trustee Stamford: um report hearing none let's move on to um public covenants report did we is kate coming back

[1:10:24] Trustee Stamford: she's there there she is okay

[1:10:27] Manager Emmings: uh the first one on the list though is a file that katherine's

[1:10:30] Manager Emmings: working on so okay any

[1:10:32] Manager Emmings: updates there katherine

[1:10:34] Voice 6: there is not an update on that one okay um

[1:10:40] Manager Emmings: And then Moss Mountain.

[1:10:43] Voice 6: Just a brief update that the baseline contract, the baseline work is about to be underway, and we may be commissioning some additional BAT surveys for the property, because there were some exciting BATs there.

[1:11:02] Manager Emmings: And then our leader.

[1:11:07] Voice 6: the status is as you know the the current covenant co-holders have agreed that they want to

[1:11:13] Voice 6: or they will discharge it in favor of the NAPTEP covenant so we're just in the negotiations around

[1:11:19] Voice 6: ins and outs of the clauses. Okay and

[1:11:24] Manager Emmings: Brooke's point continues to be a bit stalled actually

[1:11:27] Manager Emmings: right now we're awaiting some feedback from our partner Habitat Acquisition Trust on that covenant

[1:11:34] Manager Emmings: so um we'll try and get some movement there yeah

[1:11:38] Voice 8: and

[1:11:40] Manager Emmings: then the final one is the

[1:11:42] Voice 10: earl batista

[1:11:44] Voice 10: i guess of the private ones so

[1:11:48] Trustee Stamford: once that's registered does that mean then that whole

[1:11:52] Trustee Stamford: thing can come off that'd be great yeah

[1:11:55] Manager Emmings: yeah we take things off as soon as the board has seen

[1:11:58] Manager Emmings: them once it's completed yeah

[1:12:00] Voice 8: and

[1:12:02] Manager Emmings: then finally the sandy beach nature reserve covenant is is

[1:12:06] Manager Emmings: is moving along it's mostly negotiated we're just working on the baseline report at the moment and

[1:12:11] Manager Emmings: finalizing the covenant i

[1:12:14] Voice 10: don't

[1:12:15] Manager Emmings: think there's anything else unless there are any questions

[1:12:17] Manager Emmings: from the board yeah

[1:12:22] Trustee Stamford: i don't see any questions i'm just

[1:12:27] Trustee Fast: kind of excited go ahead

[1:12:28] Trustee Fast: trustee fast

[1:12:29] Trustee Fast: oh just looking at the totals i mean uh the numbers are creeping up um regularly here in

[1:12:37] Trustee Fast: terms of 31 acquisitions and 76 uh covenants that's just terrific

[1:12:43] Voice 8: anyway

[1:12:45] Trustee Fast: i just noticed that

[1:12:47] Trustee Fast: they keep ticking up and it seems to be ticking up at a um one every couple of months so great

[1:12:56] Manager Emmings: yeah we've been a busy shop for the last

[1:13:01] Manager Emmings: well

[1:13:02] Trustee Stamford: done okay our regional conservation plan progress report i'm

[1:13:10] Manager Emmings: gonna let katherine take

[1:13:11] Manager Emmings: this one too we um we have ceased to put this on every board meeting agenda but given that we were

[1:13:17] Manager Emmings: moving into our executive liaison committee meeting we thought it was a good time to

[1:13:22] Manager Emmings: provide um just the progress highlights and so it's in this meeting and then in the um the liaison

[1:13:28] Manager Emmings: on meeting later this afternoon as well. Catherine, I don't know if there's anything

[1:13:32] Manager Emmings: you want to highlight here.

[1:13:33] Voice 6: I don't think so. I mean, I'm going to assume that the trustees all

[1:13:39] Voice 6: sort of skimmed through it.

[1:13:44] Trustee Fast: Go ahead, Trustee Fast. I just have a question that you probably

[1:13:48] Trustee Fast: can't answer, but I'm looking at the forage fish mapping remains incomplete. And thinking about

[1:13:56] Trustee Fast: about that heat heat dome that we had about two weeks ago and hearing from what I had a Denman

[1:14:05] Trustee Fast: LTC meeting last week and the the smell of dead shellfish was coming up to some of the higher

[1:14:16] Trustee Fast: houses in on the island at least anyway trustee Gritchley's house he could smell it from there

[1:14:22] Trustee Fast: And I'm wondering, are you seeing or do you have any indication yet about impacts of that heat dome on Islands Trust properties in general or ecology on the islands in general?

[1:14:35] Trustee Fast: Just because you're out in the field.

[1:14:38] Trustee Fast: I

[1:14:39] Voice 6: was puttering around at the Nanus Bay area for that time, and I definitely smelled that stink.

[1:14:48] Voice 6: I don't know.

[1:14:50] Voice 6: Oh, I mean, I don't, Kate, I don't know how many of our properties have that shoreline

[1:14:55] Voice 6: component piece, but I don't know that anyone really understands what those impacts are going

[1:15:00] Voice 6: to be.

[1:15:02] Manager Emmings: Yeah, we do have a number of properties with shorelines, but also the, you know, the

[1:15:07] Manager Emmings: changing climate in terms of heat is definitely affecting a lot of the tree species on nature

[1:15:13] Manager Emmings: reserves that we manage. In terms of forage fish, it's actually a good question. I think a lot of

[1:15:19] Manager Emmings: the um the spawning for the fish that we're looking at and i could be wrong on this because

[1:15:24] Manager Emmings: there are different windows but i think a lot of it happens in the winter so my guess is that um

[1:15:31] Manager Emmings: the the spawning for those fish will be buffered by that at least um we did have some work that

[1:15:38] Manager Emmings: we did with a ubc student over the last uh fiscal year that we're waiting for the results on where

[1:15:44] Manager Emmings: where she did some eDNA, environmental DNA analysis of beaches

[1:15:49] Manager Emmings: where we have protected areas, both covenants and nature reserves.

[1:15:53] Manager Emmings: And we're hoping that that will give us an indication of what

[1:15:58] Manager Emmings: and whether we have spawning forage fish on beaches that we do manage.

[1:16:03] Manager Emmings: But the UVic lab for eDNA processing has been very busy,

[1:16:08] Manager Emmings: so they're a bit backlogged.

[1:16:09] Manager Emmings: But momentarily, we're expecting those results back.

[1:16:12] Manager Emmings: um yeah but i i suspect the main impact will be on mollusks in terms of like yeah um animal species

[1:16:21] Manager Emmings: anyway i

[1:16:23] Voice 6: think the forage fishes are a little bit

[1:16:26] Trustee Fast: more mobile i think yeah yeah

[1:16:29] Trustee Fast: i was thinking about

[1:16:30] Trustee Fast: the eggs in the gravel but hearing

[1:16:32] Trustee Stamford: impact here was incredible

[1:16:34] Trustee Fast: yeah yeah

[1:16:36] Trustee Stamford: um and you can hear the

[1:16:39] Trustee Stamford: the shells clinking because they're all coming off the the rocks now so you as the as the waves hit

[1:16:46] Trustee Stamford: you can hear this weird um shelly sound um because they're all they're all falling away so i think

[1:16:53] Trustee Stamford: the impact on the water quality and um things like that as well as it continues to rot so

[1:17:02] Trustee Stamford: and the shadow of long

[1:17:04] Manager Emmings: days um i think yeah but the big answer i

[1:17:09] Manager Emmings: guess for me is i don't know

[1:17:11] Manager Emmings: i don't know katherine if you have more to say than that i

[1:17:14] Trustee Fast: just i just was looking for an impression

[1:17:16] Trustee Fast: um seeing that forage fish mapping and having read a report that uh the one about the salish sea and

[1:17:22] Trustee Fast: how many forage fish uh the impact could be pretty incredible we we might not know for years if at

[1:17:30] Voice 8: at all uh

[1:17:31] Trustee Fast: it's very difficult to see the impacts so that's why i was just asking for a

[1:17:37] Trustee Fast: eyes in the field kind of um i think it's really good that we've got all the baseline studies that

[1:17:44] Trustee Fast: we've got so that we kind of know what habitat is there even as species uh may ebb and um and

[1:17:52] Trustee Fast: then come back thank you thanks yeah good

[1:17:57] Trustee Stamford: comment any other questions about the regional

[1:18:01] Trustee Stamford: conservation plan okay he

[1:18:05] Trustee Fast: does

[1:18:08] Trustee Stamford: sorry yeah

[1:18:09] Trustee Fenton: go

[1:18:10] Trustee Stamford: ahead trustee fenton

[1:18:11] Trustee Fenton: um yeah just thinking about

[1:18:15] Trustee Fenton: that whole um the indicators list and the um climate change report we got um i don't remember

[1:18:23] Trustee Fenton: seeing heat dome on it and um we talked about progressive you know climate increases and

[1:18:31] Trustee Fenton: and overall temperatures but maybe this event needs to actually be listed because from what

[1:18:37] Trustee Fenton: cbc meteorology people were saying is that's going to be this is going to reoccur annually so

[1:18:45] Trustee Fenton: we are to some extent or another so it's something we should be maybe adding to our list of indicators

[1:18:51] Trustee Fenton: and events um for ongoing monitoring no

[1:18:56] Voice 6: i think that's an excellent point that i mean instability

[1:18:58] Voice 6: is such a big or uncertainty is such a big piece of heading forward and um i think we need to be

[1:19:06] Voice 6: make distinctions between items to monitor and track and items that we can compare to historical

[1:19:11] Voice 6: data as well and that's an excellent point

[1:19:14] Voice 6: that we should start thinking about those new

[1:19:17] Voice 6: new things like hot nights

[1:19:22] Trustee Stamford: i'm sorry i just realized i didn't list devon in my staff i totally missed that i'm just looking

[1:19:32] Trustee Stamford: at the names so i will make sure that we reintroduce everybody this afternoon so sorry

[1:19:43] Trustee Stamford: um as there's no other questions and i'd like to move on to our budget and then we can

[1:19:49] Trustee Stamford: and see if there's any public comments

[1:19:53] Trustee Stamford: or delegations available.

[1:19:56] Trustee Stamford: Any questions about the budget or any highlights, Kate?

[1:20:01] Trustee Stamford: Oops.

[1:20:02] Voice 10: Wow, I don't know how that happened.

[1:20:05] Trustee Stamford: That's fun.

[1:20:06] Voice 10: You

[1:20:07] Trustee Fast: found a shortcut.

[1:20:20] Voice 8: All right.

[1:20:26] Manager Emmings: Interesting, I'm having cooperation issues

[1:20:28] Manager Emmings: with the various programs today.

[1:20:33] Manager Emmings: Yeah, all I can say is that we actually have had

[1:20:36] Manager Emmings: our numbers come through.

[1:20:38] Manager Emmings: The financial department has turned over last year's budget

[1:20:42] Manager Emmings: and brought in the new budget.

[1:20:44] Manager Emmings: So whereas at the end of May,

[1:20:46] Manager Emmings: we didn't quite have the numbers for expenses in yet,

[1:20:49] Manager Emmings: we actually do have the expenses in.

[1:20:51] Manager Emmings: So this is more accurate than what we've seen so far.

[1:20:53] Manager Emmings: um we are uh in madly in contract writing mode um so i just want to give a little shout out to

[1:21:02] Manager Emmings: a lot of our staff um and a big shout out to nula murphy and jemma um green who've been writing a

[1:21:10] Manager Emmings: lot of property management contracts and species at risk related contracts um and also to katherine

[1:21:16] Manager Emmings: who's been doing some of the securement uh work so you'll notice that we have um about 108 000

[1:21:23] Manager Emmings: and in committed funds and those are largely related to that bulk of work that those staff

[1:21:27] Manager Emmings: have been doing um i suspect over time i have a meeting at the when i come back i'm about to go

[1:21:36] Manager Emmings: on holiday and when i come back from holiday i have a meeting with um our finance department

[1:21:40] Manager Emmings: to just confirm our budget numbers because we did have two bumps in both our grants um this spring

[1:21:47] Manager Emmings: both to the the um the stimulus fund that we have uh for wetland restoration and then also to our

[1:21:55] Manager Emmings: species at risk grant so those both increased in amounts since the budget numbers went in and so

[1:22:00] Trustee Fenton: we

[1:22:01] Manager Emmings: need to confirm that the the budget is reflecting that accurately um and then the only

[1:22:07] Manager Emmings: other thing that i will add is that um we i and this was flagged in our last meeting our ruby

[1:22:14] Manager Emmings: Alton house is in need of some maintenance and so we've got some contracts that we've issued there

[1:22:20] Manager Emmings: to just do the research needed to bring back to the board a little more detail about that but I'm

[1:22:25] Manager Emmings: anticipating that possibly in your October meeting there will be some decisions that we're going to

[1:22:30] Manager Emmings: be asking you to make around some fairly sizable contracts there so that will be coming to you

[1:22:36] Manager Emmings: shortly too.

[1:22:37] Voice 10: I think that's all I will add for now unless there are questions.

[1:22:45] Voice 8: No questions here

[1:22:46] Voice 8: you're awesome

[1:22:47] Trustee Stamford: um go ahead

[1:22:49] Trustee Stamford: trustee fenton the um go

[1:22:57] Trustee Stamford: ahead trustee fenton yeah

[1:22:59] Trustee Fenton: sorry for that

[1:22:59] Trustee Fenton: cooperation issues um yeah the uh just thinking about winter in october and the roof so just

[1:23:15] Manager Emmings: yeah there's a

[1:23:16] Manager Emmings: couple of issues with the house actually the one that we're working on right now

[1:23:19] Manager Emmings: Now that's kind of rising to the top

[1:23:22] Manager Emmings: is more related to flooding

[1:23:25] Manager Emmings: of the basement areas of the house.

[1:23:29] Manager Emmings: The roof, I think will hold hopefully till next spring.

[1:23:33] Manager Emmings: But the issue that we're dealing with

[1:23:35] Manager Emmings: until we deal with the roof is our water system

[1:23:38] Manager Emmings: because it's water catchment off of the roof

[1:23:40] Manager Emmings: and we need to upgrade the roof

[1:23:42] Manager Emmings: for the water catchment to work too.

[1:23:44] Manager Emmings: So there's a whole domino effect happening.

[1:23:47] Manager Emmings: And unfortunately, with contractor availability and staff ability to move these things fast, it's looking like we may need to do some, not patching work, but basically just work that will get us through the winter so that we can actually start with some of these contracts in the spring.

[1:24:09] Manager Emmings: Because of permitting processes and so many other things, managing a house that's getting older is a lot of work.

[1:24:22] Trustee Stamford: any other comments

[1:24:27] Trustee Stamford: um i just had a question we were talking about the sandy beach fund does that come in

[1:24:35] Trustee Stamford: um are we going to start seeing that um as a separate fund when does that come in

[1:24:41] Trustee Stamford: so that is

[1:24:43] Manager Emmings: listed in your financial report under property management fund

[1:24:48] Manager Emmings: That's not allocated only to the Santa Fe

[1:24:50] Manager Emmings: Nature Reserve.

[1:24:51] Manager Emmings: It's allocated to property management.

[1:24:54] Trustee Stamford: Oh, I thought it was going to be a separately named reserve fund.

[1:24:58] Trustee Stamford: Okay.

[1:25:00] Manager Emmings: Yeah, not as directed by the board, the guidelines that the board approved.

[1:25:04] Trustee Stamford: Okay.

[1:25:05] Manager Emmings: A property management fund.

[1:25:08] Trustee Fast: All right.

[1:25:09] Trustee Fast: Go ahead, Trustee Fast.

[1:25:11] Trustee Fast: Thank you.

[1:25:12] Trustee Fast: I was just wondering, can you point me to where the species at risk funding comes in?

[1:25:18] Trustee Fast: what

[1:25:19] Manager Emmings: that's a good question so um under guidance from our finance department we had been listing

[1:25:26] Manager Emmings: it as a separate line item but because

[1:25:29] Manager Emmings: the expenses that get allocated to that get allocated

[1:25:33] Manager Emmings: to budget lines throughout our budget um what they have recommended is that instead of having

[1:25:39] Manager Emmings: it as a separate listed item that we show it as it relates to each of the um the budget items

[1:25:45] Manager Emmings: programs so what I have here for example for property management the trust council has

[1:25:51] Manager Emmings: allocated to us I think it's 79,000 for property management but that budget has been bumped

[1:25:56] Manager Emmings: significantly by the species at risk and also by the the um conservation stimulus fund um what I

[1:26:03] Manager Emmings: might do and this is still in flux with conversation with um administrative services is instead of

[1:26:10] Manager Emmings: listing them in the budget i might stick them over in revenue so they're a little easier to see

[1:26:15] Manager Emmings: um but i think okay i

[1:26:18] Trustee Fast: think that i think that's a good idea because um i i like to make it clear

[1:26:24] Trustee Fast: to um uh constituents that ask um

[1:26:29] Voice 8: that

[1:26:30] Trustee Fast: um uh that the honest trust conservancy doesn't buy

[1:26:35] Trustee Fast: this with their taxpayers dollars that that there's a lot of um donations and um

[1:26:43] Trustee Fast: grant funding coming in so that'll anything that can help us or me anyway make that um

[1:26:51] Trustee Fast: clear to people would be helpful thank you thank you for that feedback that's

[1:26:55] Manager Emmings: that was where my mind was going that's a good point yeah any

[1:27:01] Trustee Stamford: other questions okay

[1:27:04] Trustee Stamford: Okay. So at this time we have known, oh, we're at our number seven, which is public comments

[1:27:11] Trustee Stamford: and delegations. Do we have any members of the public present?

[1:27:18] Manager Emmings: I don't believe so.

[1:27:19] Manager Emmings: We don't

[1:27:20] Trustee Stamford: have

[1:27:21] Trustee Fast: any members public present.

[1:27:23] Trustee Stamford: Okay. So we'll move on from there. There's no new

[1:27:27] Trustee Stamford: business and our next meeting, regular meeting will be held October 5th with our special meeting

[1:27:36] Trustee Stamford: meeting is August 24th, was it?

[1:27:41] Manager Emmings: Yes, August 24th at 1pm. Okay,

[1:27:44] Trustee Stamford: at 1pm. Okay. Okay, so I'd like to

[1:27:50] Trustee Stamford: close the meeting now.

[1:27:53] Manager Emmings: Chair Stamford, just a reminder to move into the resolution for the

[1:27:58] Manager Emmings: closed meeting. Yes. Close the meeting.

[1:28:02] Trustee Stamford: Yeah, so I was gonna get to that. Okay. Sorry. Would

[1:28:07] Trustee Stamford: Would somebody like to read the motion to close the meeting?

[1:28:14] Trustee Fast: Sure, I'll read it.

[1:28:16] Trustee Fast: I move that the meeting be closed to the public in accordance with the community charter,

[1:28:21] Trustee Fast: Part 4, Division 3, Section 901E, the acquisition and disposition and for expropriation of land

[1:28:29] Trustee Fast: or improvements, if the board considers that disclosure could reasonably be expected to

[1:28:33] Trustee Fast: harm the interests of the Islands Trust Conservancy Board, and its staff being invited to remain

[1:28:37] Trustee Fast: in the meeting.

[1:28:39] Trustee Fast: Okay, seconder?

[1:28:42] Trustee Stamford: I'm just gonna I can't find anybody uh yeah all those in favor and that passes unanimously

[1:28:53] Trustee Stamford: thank you um so now we've adjourned our regular meeting and I'd like to move

Islands Trust Conservancy Regular Meeting    DRAFT Page 1 
July 13, 2021  
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
Tuesday, July 13, 2021 
10:00 am 
Electronic Zoom Meeting 
 
Board Members Present Kate-Louise Stamford, Chair 
 Sue Ellen Fast, Vice Chair 
 Doug Fenton 
 Linda Adams 
  
Board Members Regrets Donald Clarke 
  
Staff Present Kate Emmings, Islands Trust Conservancy Manager 
 Carla Funk, Acting Fundraising Specialist 
 Corlynn Strachan, Administrative Assistant/Recorder 
 Devin Hentschel, Conservation Technician 
 Kathryn Martell, Ecosystem Protection Specialist 
 Wendy Tyrrell, Species at Risk Program Coordinator 
 
  
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:00 am, acknowledged that the meeting was 
being held on the territory of many Coast Salish peoples and noted it is import to speak to the 
devastating yet sadly unsurprising news that 160 undocumented and unmarked graves have 
been discovered on the grounds of the old Kuper Island residential school, on what is now 
Penelakut Island. I hope we can find ways as an organization and as part of our island 
communities to acknowledge the effect of the ongoing trauma that the residential school 
system has had on our friends, neighbours, staff and community members who are First 
Nations. May we never become immune to these atrocious discoveries. 
1.1 Staff Updates 
The Islands Trust Conservancy Manager welcomed Wendy Tyrrell as the new Species at Risk 
Program Coordinator. 
2. APPROVAL OF AGENDA 
The following items were added to the agenda: 
 5.1 Resolution to Call a Special Meeting  
 3.2.1 Board Appointment Update 
By general consent, the agenda was approved as amended. 
 

 
Islands Trust Conservancy Regular Meeting    DRAFT Page 2 
July 13, 2021  
3. MINUTES/COORDINATION 
3.1 Minutes of Meetings/Resolutions without Meetings 
3.1.1 Approval of the May 25, 2021 Regular Meeting Minutes 
The following amendment to the minutes was presented for consideration: 
Item 1.0 Call to Order - change unseeded to unceded 
By general consent, the minutes were adopted as amended. 
3.2 Follow-up Action List 
The Islands Trust Conservancy Manager advised there is a revised Follow-up Action List 
due to a glitch in the database, and provided verbal updates on the following items: 
 The Islands Trust Conservancy Chair signed the lease agreement for Saturnina Island 
and staff are waiting for confirmation of registration. 
 The Sidney Island Ecological Restoration Plan is delayed until August. 
 The annual report text went through and staff received a draft mock up from the 
designer. We are waiting the audit report, as the auditor was not able to complete 
for today, main driver of special meeting required. 
 Request to Trust Council for sponsorship policy of NAPTEP applications, for NAPTEP 
fees, to be presented at September Trust Council meeting. 
3.2.1 Board Appointment Update 
Staff provided the required documents to the Crown Agency and Board Resourcing 
Office. The Minister decided on two of three appointees, and for the third, elected to 
put out a posting for someone with First Nations expertise. We hope to have two 
appointed Board members by the end of August. 
4. RISE AND REPORT 
The Islands Trust Conservancy Board reported on the following items: 
4.1 ITC-IC-2021-022 Saturnina Island 
The Islands Trust Conservancy Board entered into a lease agreement with the BC Parks 
Foundation for Saturnina Island. 
5. AUDIT REPORT APPROVAL 
The Islands Trust Conservancy Manager noted the audit has been delayed and as a result, a 
special meeting is required to approve the audit document. 
5.1 Resolution to Call a Special Meeting  
ITC-2021-026 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to schedule a Special 
Meeting of the Islands Trust Conservancy Board for August 24
th
, 2021. 
CARRIED 

 
Islands Trust Conservancy Regular Meeting    DRAFT Page 3 
July 13, 2021  
6. BUSINESS 
6.1 Items for Approval 
None 
6.2 Items for Discussion/Direction 
6.2.1 Islands Trust Conservancy - Executive Committee Liaison Meeting 
Board members reviewed the agenda and noted the following items for discussion 
during the round table: 
 Update on Howe Sound UNESCO Biosphere Reserve nomination - discussion of a 
plan for public relations announcements and statements of support, and how 
we would like forward those, through the Conservancy or the Trust as a whole. 
Passed stage five of the process and there is one more step of a formal 
declaration. There will be a Howe Sound Community Forum held on Bowen 
Island September 22
nd
. 
 Sensitive Ecosystems Mapping – Metro Vancouver 
 Island Trust Policy Statement Amendment – how ITC will be reflected and 
perceived in engagement process 
6.2.2 Saturnina Island Update 
Chair Stamford briefed Board members on attendance of a recent Saturnina 
Island event hosted by BC Parks Foundation, noting the Islands Trust 
Conservancy were guests and highlighting the event was well attended by press, 
students, and donors.   
Board members and staff discussed the role of the Islands Trust Conservancy 
partnership with BC Parks Foundation, potential for land securement and 
support of land management, consideration of debriefing to discuss how to 
improve, inclusion of Snuneymuxh First Nations in process, and suggested 
sending thank you cards to students and the Wilson Five Foundation. 
6.3 Correspondence 
6.3.1 Lasqueti Island Nature Conservancy Crown Land Letter, dated July 6, 2021 
The Board received the correspondence for information and directed staff to 
provide further guidance on a response at a future Islands Trust Conservancy 
meeting. 
ITC-IC-2021-027  
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to provide a briefing on the 
status of the Crown Land Acquisition Program. 
CARRIED 
 

 
Islands Trust Conservancy Regular Meeting    DRAFT Page 4 
July 13, 2021  
6.4 Updates for Information 
6.4.1 Public Acquisitions Report 
The Ecosystem Protection Specialist provided an update on the Crystal 
Mountain file, noting a recent site visit to look at lot changes and the pagoda.  
6.4.2 Public Covenants Report 
The Islands Trust Conservancy Board reviewed the Public Covenants Report for 
information. 
6.4.3 Regional Conservation Plan Progress Report 
The Islands Trust Conservancy Board reviewed the Regional Conservation Plan 
Progress Report for information. 
Board members discussed possible impacts of the recent “heat dome” on forage 
fish in the Islands Trust area and the Salish Sea, and suggested the “heat dome” 
event could be listed as an event and indicator to monitoring. 
6.4.4 Budget Report 
The Islands Trust Conservancy Board reviewed the Budget Report for 
information. 
7. PUBLIC COMMENTS AND DELGATIONS 
There were no public comments or delegations. 
8. NEW BUSINESS 
There was no new business. 
9. NEXT MEETING 
The next meeting will be held Tuesday, August 24, 2021 at 1:00 pm. 
10. CLOSED MEETING 
10.1 Motion to Close the Meeting 
ITC-2021-028 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; and that staff be invited to 
remain in the meeting. 
CARRIED 
11. ADJOURNMENT 
By general consent, the meeting adjourned at 11:31 am. 
 

 
Islands Trust Conservancy Regular Meeting    DRAFT Page 5 
July 13, 2021  
 
_________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 
 
________________________ 
Corlynn Strachan, Recorder