Islands Trust Council regular meeting, July 19, 2021

[0:00:47] Trustee Rogers: everyone. We're just waiting a minute. We have people still coming into the webinar. It will

[0:00:55] Voice 13: just be a moment before we start. Okay. We

[0:01:19] Trustee Rogers: seem to be stabilized for a moment, so we will get

[0:01:24] Trustee Rogers: started. Thank you, everyone, for joining us. My name is Dan Rogers. This is the regular meeting

[0:01:32] Trustee Rogers: of the Maine Island Local Trust Committee

[0:01:35] Trustee Rogers: of July the 19th, 2021.

[0:01:38] Trustee Rogers: Thank you for joining us.

[0:01:40] Trustee Rogers: I want to just start, of course,

[0:01:43] Trustee Rogers: by acknowledging that we're very grateful

[0:01:47] Trustee Rogers: and privileged to be joining you

[0:01:51] Trustee Rogers: from across the Coast Salish territories,

[0:01:54] Trustee Rogers: the territories, the traditional territories,

[0:01:57] Trustee Rogers: the Coast Salish peoples.

[0:01:58] Trustee Rogers: examples, it's been a very thought-provoking and at times very moving few months as we

[0:02:08] Trustee Rogers: consider what that means and we've had many news stories that aren't really news but stories

[0:02:18] Trustee Rogers: about discoveries, particularly in the southern Gulf Islands that we've seen recently and

[0:02:26] Trustee Rogers: And as always, my reaction is as difficult as it is for me as a settler in this area

[0:02:37] Trustee Rogers: and a grateful resident of this area to digest and understand some of this,

[0:02:44] Trustee Rogers: it must it's I'm sure much more difficult for Indigenous peoples to to have this this these

[0:02:55] Trustee Rogers: these I'll call them discoveries on a on an ongoing basis as the pain continues so

[0:03:04] Trustee Rogers: we think of them and we think of how we find our way forward as we continue to do that

[0:03:10] Trustee Rogers: So I ask you to think about that wherever you are across this territory.

[0:03:18] Trustee Rogers: It's also, of course, a time of tremendous climate change indicators with heat and fires and drought.

[0:03:31] Trustee Rogers: So there's much for us to think about as we do our work and continue to enjoy this.

[0:03:40] Trustee Rogers: I wish I was on main island with some of you although I'm guessing it's busy over there so

[0:03:45] Trustee Rogers: you maybe don't want another person but I look forward to being able to return and I'll be

[0:03:49] Trustee Rogers: talking about that a bit more when I get through my my chair's report so I'm going to just introduce

[0:03:58] Trustee Rogers: some of the people this is the continuation and perhaps the last of our electronic meetings

[0:04:03] Trustee Rogers: meetings. We'll see as we go forward. We're working on that. I'll be talking about that

[0:04:07] Trustee Rogers: in a moment, but a continuation of our electronic meetings. We're on Zoom. This meeting is being

[0:04:12] Trustee Rogers: broadcast by a webinar and people are able to join. I see we now have nine people joined.

[0:04:18] Trustee Rogers: It's also being broadcast live so you can watch it. It's also being recorded and will end up on

[0:04:24] Trustee Rogers: on the trust website within a matter of days.

[0:04:31] Trustee Rogers: And you'll be able to watch it at any time you wish.

[0:04:36] Trustee Rogers: The technology allows us to do this and continue our work.

[0:04:40] Trustee Rogers: I'd like to introduce the people that you're seeing.

[0:04:42] Trustee Rogers: I'm going to start of course with your local trustees,

[0:04:45] Trustee Rogers: Trustee Janine Dodds and Trustee David Maude.

[0:04:47] Trustee Rogers: Nice to see you both.

[0:04:48] Trustee Rogers: I haven't seen you in person since March of 2020,

[0:04:52] Trustee Rogers: but it's nice to see you at least in this format.

[0:04:54] Trustee Rogers: You'll also see on your screen,

[0:04:57] Trustee Rogers: regional planning manager, Robert Kojima.

[0:04:59] Trustee Rogers: Hi, Robert, nice to see you.

[0:05:01] Trustee Rogers: I guess we may talk to you later.

[0:05:03] Trustee Rogers: You'll also see two planners,

[0:05:05] Trustee Rogers: Planner Phil Testimale and Island Planner Narissa Chadwick

[0:05:09] Trustee Rogers: and you'll be hearing from both of those

[0:05:11] Trustee Rogers: as we go through this meeting.

[0:05:12] Trustee Rogers: You'll also see a face you have probably

[0:05:14] Trustee Rogers: haven't seen before is Will Cottingham

[0:05:16] Trustee Rogers: who works out of the Northern Trust Office

[0:05:18] Trustee Rogers: office filling in for Maple Hung who is taking a secondment and as we backfill into her position

[0:05:25] Trustee Rogers: Will will be doing the controls behind the scenes and you may hear me talk to Will she'll be running

[0:05:30] Trustee Rogers: the the electronics and the and the capacity of the meeting so thank you for your work Will and

[0:05:37] Trustee Rogers: we'll be talking to you as we go through the meeting I know that Pat Todd is here I saw her

[0:05:42] Trustee Rogers: camera but it seems to be off now and she's our reporter as always with us and nice to have seen

[0:05:48] Trustee Rogers: you a few minutes ago pat um so as i said we'll be doing the um the meeting electronically it'll

[0:05:55] Trustee Rogers: be broadcast we you will have an opportunity at various times in the meeting to speak to the

[0:06:00] Trustee Rogers: trust i can see three areas at least where we're going to uh have various times when you'll be able

[0:06:06] Trustee Rogers: to talk about various issues that are affecting the trust. So, the first thing I'm going to do

[0:06:19] Trustee Rogers: is ask the trustees whether there's anything to amend or change in the agenda. Are there any

[0:06:28] Trustee Rogers: changes to the agenda or additions to the agenda that either of you would like to raise in terms

[0:06:33] Trustee Rogers: of this i'm seeing nothing from trustee maud nothing from trustee dodds either yes trustee

[0:06:41] Voice 13: dot i

[0:06:43] Voice 4: assume somewhere on that agenda i'm now looking at it um that we're going to discuss

[0:06:47] Voice 4: a trust policy statement but i don't see it specifically if

[0:06:51] Trustee Rogers: you didn't see if you didn't um

[0:06:53] Trustee Rogers: uh there was an amendment and i oh

[0:06:55] Voice 4: i've got the agenda

[0:06:56] Trustee Rogers: i've got

[0:06:58] Voice 4: yeah i was looking at mine too

[0:06:59] Trustee Rogers: i printed mine out from last week but on the amended agenda it arrives as 5a right after

[0:07:06] Trustee Rogers: okay good

[0:07:08] Voice 4: thank you

[0:07:09] Voice 13: so uh

[0:07:18] Trustee Rogers: so if there's nothing to add in terms of the agenda uh we'll take the

[0:07:24] Trustee Rogers: agenda adopted as presented uh and there is an amended agenda that includes two items one is

[0:07:31] Trustee Rogers: is a after the town hall and questions we have a separate section just on the trust policy statement

[0:07:38] Trustee Rogers: um to talk amongst ourselves and also talk and and also that will be another opportunity for

[0:07:44] Trustee Rogers: for a community to ask questions if they wish to

[0:07:46] Trustee Rogers: at that point, and we can talk about that specifically.

[0:07:48] Trustee Rogers: And there's also another item at the,

[0:07:51] Trustee Rogers: I'm not sure where it is,

[0:07:52] Trustee Rogers: cause I got to find the other agenda,

[0:07:54] Trustee Rogers: which I printed out, is that we're going to have,

[0:07:59] Trustee Rogers: there's a section on trying to refine the questions

[0:08:03] Trustee Rogers: to the APC around the main island

[0:08:06] Trustee Rogers: affordable housing project.

[0:08:08] Trustee Rogers: And that's just a discussion question

[0:08:10] Trustee Rogers: and Nerissa can help us with that.

[0:08:13] Trustee Rogers: um so with that we've got the agenda adopted so we've moved the agenda a little bit this time to

[0:08:19] Trustee Rogers: put our trustee reports up front um and to have a community discussion up front around because of

[0:08:26] Trustee Rogers: many questions so um the first item on the agenda then is trustee reports and we're going to turn

[0:08:31] Trustee Rogers: to whoever trust whichever trustee would like to report um first and then i'll have a brief

[0:08:36] Trustee Rogers: statement before we get into town hall and questions so uh trustee dogs you're unmuted

[0:08:44] Voice 4: So, I'm trying to think what day, but anyways, we were able to meet on the site of the proposed rezoning application for the Main Island Housing Society.

[0:08:52] Voice 4: We were able to meet with the neighbors to the west and some of the neighbors to the north of the proposal.

[0:08:58] Voice 4: And this was the first time we were actually able to walk into the lot that would not contain the housing, the extra lot that Sean McHugh would have.

[0:09:08] Voice 4: and got a better sense of the lay of the land

[0:09:11] Voice 4: in terms of where the housing would go

[0:09:14] Voice 4: in relation to some of the trees that have to be protected.

[0:09:17] Voice 4: Certainly the neighbor's concern

[0:09:19] Voice 4: as to how that fits alongside of their property

[0:09:22] Voice 4: and some of the goals for their property.

[0:09:24] Voice 4: So it was a worthwhile visit.

[0:09:26] Voice 4: We really hadn't been there

[0:09:28] Voice 4: and we were there with planner Chadwick

[0:09:30] Voice 4: and very much appreciated the time we spent there.

[0:09:33] Voice 4: And then of course,

[0:09:35] Voice 4: since our last local trust committee meeting,

[0:09:37] Voice 4: we've held two public meetings. We set them up to be what I would call very informal. People were

[0:09:44] Voice 4: very upset with the policy statement, certain amount of certainty of misunderstanding as to

[0:09:49] Voice 4: what policy statement was about. So we met with 80 odd people in Miners Bay Park, can't remember

[0:09:55] Voice 4: what day that was. And then after that, we had the special trust council meeting, where the first

[0:10:01] Voice 4: reading was delayed until december and yesterday we met again on the agricultural field agricultural

[0:10:09] Voice 4: hall yard with about 30 people to continue the conversation and that's about all i want to say

[0:10:14] Voice 4: at this point it's been a really extremely exhausting trust business for the last month

[0:10:21] Voice 4: trust council and then and i know david will be saying this too and then our workloads are

[0:10:27] Voice 4: are phenomenal within our real lives.

[0:10:29] Voice 4: Thank you.

[0:10:30] Voice 4: At

[0:10:33] Trustee Maude: least somebody has a real life, but yes, I don't.

[0:10:37] Trustee Maude: The trust policy statement has certainly

[0:10:40] Trustee Maude: from a trustee's standpoint, it's been overwhelming

[0:10:45] Trustee Maude: from something that was barely on the radar

[0:10:47] Trustee Maude: to it's been all consuming over the last month.

[0:10:50] Trustee Maude: It's taken a lot of time, a lot of effort

[0:10:54] Trustee Maude: and it's all very worthwhile because I think a lot of people

[0:10:59] Trustee Maude: who take the trust for granted actually are now looking at the trust and understanding the trust

[0:11:04] Trustee Maude: and getting a little bit more thorough thoughts into to what we do and how we do it and i think

[0:11:11] Trustee Maude: the outcome will be very very positive but the interim period has been sometimes confusing

[0:11:17] Trustee Maude: sometimes emotions get a little bit high but i'm very proud of the people of mainland who

[0:11:22] Trustee Maude: have engaged um the first meeting having 80 people out on i think it was only a day or two's notice

[0:11:28] Trustee Maude: is it was very very impressive so we're moving forward on that it's uh but it's a lot of homework

[0:11:35] Trustee Maude: and uh i don't think i'm totally up to speed yet and i can only imagine what what uh with the

[0:11:42] Trustee Maude: normal person who doesn't live and breathe trust 24 7 is is doing but uh it's there's a lot there

[0:11:49] Trustee Maude: um i think the only other thing i've reported is very very delighted to say today that

[0:11:54] Trustee Maude: the first day of some some very long overdue road upgrades on main island um they're i'm doing some

[0:12:02] Trustee Maude: it's not ashfall but it's chip sealing and it should improve the standards of a lot of our

[0:12:07] Trustee Maude: side roads a great deal and it's and it's not a small amount of work it's a lot of work and uh

[0:12:12] Trustee Maude: we were very thankful to the ministry for for investing in the island because it is going to

[0:12:17] Trustee Maude: make a difference thank you i

[0:12:19] Voice 4: just want to add a little addendum i i do want to thank the people

[0:12:23] Voice 4: people from Maine Island, Dave Lindquist, Don Cressman,

[0:12:28] Voice 4: May Reed, I can't remember her last name, from Saturna,

[0:12:31] Voice 4: who formed the Facebook page

[0:12:33] Voice 4: for the Trust Policy Statement Conversation

[0:12:36] Voice 4: and also for organizing the two meetings we had.

[0:12:39] Voice 4: I think it's really admirable

[0:12:41] Voice 4: that they've been able to pull this together

[0:12:44] Voice 4: and basically in a non-confrontational way.

[0:12:46] Voice 4: So I do want to thank David and Don and May Reed.

[0:12:50] Voice 4: So thank you.

[0:12:51] Voice 4: And

[0:12:51] Trustee Maude: actually, the one person who did start the Facebook page, Cam Rennie, who's a young

[0:12:57] Trustee Maude: fellow in our community, you know, he's gone well beyond the sort of momentum going.

[0:13:04] Voice 13: It was much appreciated.

[0:13:11] Voice 13: Okay.

[0:13:12] Voice 13: Thank you for those.

[0:13:14] Trustee Rogers: And I'll just give you a brief update from the chair's position.

[0:13:21] Trustee Rogers: We did have a meeting in June.

[0:13:25] Trustee Rogers: So you were updated till then.

[0:13:27] Trustee Rogers: I think we updated you on our three-day trust

[0:13:30] Trustee Rogers: or actually turn a two-day trust council in June.

[0:13:35] Trustee Rogers: You will have all known that we had a special meeting

[0:13:38] Trustee Rogers: on July the 8th and with the town hall on July the 7th,

[0:13:42] Trustee Rogers: which went till three o'clock,

[0:13:44] Trustee Rogers: I believe we adjourned or shortly after three.

[0:13:46] Trustee Rogers: um just so you know as we're going through this uh one of the things that i do as the

[0:13:55] Trustee Rogers: being on the executive uh is that the the trust policy statement has been um

[0:14:03] Trustee Rogers: i guess the what i'd say is the sort of the the lengthy discussions have occurred at the

[0:14:12] Trustee Rogers: at the trust programs committee which is made up of i believe 11 trustees of the 26

[0:14:18] Trustee Rogers: and i do sit on that so i have been sitting on the trust programs committee and have been

[0:14:25] Trustee Rogers: involved in the trust policy statements discussions both externally and internally

[0:14:30] Trustee Rogers: um and since since this term started uh and it's been and and of course everything of course then

[0:14:39] Trustee Rogers: and go to the executive, and we see it again there,

[0:14:41] Trustee Rogers: as well as the trust council.

[0:14:43] Trustee Rogers: So this program, the work that's been going on in relation to it

[0:14:48] Trustee Rogers: has been going on pretty much the whole term as we've gone forward.

[0:14:54] Trustee Rogers: The one thing I did want to talk about with the community

[0:14:59] Trustee Rogers: is one of the challenges we have, and I've said this a number of times,

[0:15:04] Trustee Rogers: is um i think it's actually going to be in some ways running our local trust committee meetings

[0:15:10] Trustee Rogers: is actually going to be a little more challenging coming out of covid than going in and um the reason

[0:15:17] Trustee Rogers: i say that is because going into covid we really didn't have any options we had to do what you're

[0:15:22] Trustee Rogers: seeing now um we only had the one option we had to figure it out fairly quickly we figured it out

[0:15:28] Trustee Rogers: in about six weeks i'd say uh we canceled some meetings in march and april and then started up

[0:15:33] Trustee Rogers: up around the end of April, 2020,

[0:15:35] Trustee Rogers: and started to do what you're seeing now

[0:15:38] Trustee Rogers: with this electronic process and no meetings in person.

[0:15:44] Trustee Rogers: We're presuming everything continues to improve as it is.

[0:15:49] Trustee Rogers: And we can all hope that it will.

[0:15:52] Trustee Rogers: We'll be going back to in-person meetings.

[0:15:54] Trustee Rogers: I'm pretty sure starting in September,

[0:15:56] Trustee Rogers: this will be a decision of every local trust committee

[0:15:59] Trustee Rogers: about how they do this.

[0:16:01] Trustee Rogers: But there is, I think there is going to be

[0:16:03] Trustee Rogers: a continuing um request demand expectations that we have some level of connectivity um in the

[0:16:11] Trustee Rogers: meetings uh that will vary from island to island about what people want and from person to person

[0:16:17] Trustee Rogers: but we've heard from a number of people that the fact that they can join electronically that they

[0:16:23] Trustee Rogers: can watch the meetings that have been recorded and broadcast um is a is a benefit for many folks

[0:16:29] Trustee Rogers: particularly people who don't get out of their house or aren't on the island when the meeting

[0:16:35] Trustee Rogers: actually happens or for whatever reason so we're going to be that's going to be our challenge for

[0:16:43] Trustee Rogers: the next little while and at our June trust council meeting the trust council did not approve

[0:16:49] Trustee Rogers: a plan that had been developed by senior staff to try and do this there was still and it was

[0:16:57] Trustee Rogers: mostly because it involved the creation of another position um and that was i don't think

[0:17:02] Trustee Rogers: people were there to do that um in the middle of our budget cycle and so we're back we're back at

[0:17:10] Trustee Rogers: sort of the the uh drawing board trying to figure out a way to do this but we will be working on

[0:17:15] Trustee Rogers: that and that's a bit of a challenge for us and we'll be talking about uh how to do that and it'll

[0:17:21] Trustee Rogers: be up to every local trust committee as to how what level of of connectivity they wish to have

[0:17:26] Trustee Rogers: And then we're going to have to try and make that happen logistically, because it doesn't just happen by magic. It happens with the support of people behind the scenes, like we've got Will today, and she's running basically the logistics of all of this meeting, and there has to be a way to do it without, so that it works.

[0:17:48] Trustee Rogers: um so that's uh that's my report because anything else i would have to say would be any response to

[0:17:55] Trustee Rogers: any questions regarding the policy game i do want to just acknowledge before we leave uh for my at

[0:18:02] Trustee Rogers: least in my term here um maple hung has been our administrative assistant has dealt with us and has

[0:18:08] Trustee Rogers: been it's been a wonderful person to work with uh maple has taken a uh secondment to um i called it

[0:18:15] Trustee Rogers: the ministry of fun fun and fun because it's i think it's tourism or the arts and something else

[0:18:21] Trustee Rogers: i can't remember what the third one is but she's taken a one-year secondment to the in the province

[0:18:26] Trustee Rogers: uh to go there and so we'll miss maple um and thank the staff that's going to fill in for her

[0:18:32] Trustee Rogers: but i think hopefully we'll see maple before the end of this term again um but perhaps not

[0:18:38] Trustee Rogers: and wish her well in her work um so that's the chair's report so the next uh item on the agenda

[0:18:46] Trustee Rogers: is town hall and questions and then we have a secondary item which is specifically related to

[0:18:52] Trustee Rogers: the trust policy statement so what i'm going to ask is before we get into the trust policy

[0:18:56] Trustee Rogers: statement is perhaps i'll ask does anybody wish to uh speak to the to the uh the local trust

[0:19:02] Trustee Rogers: committee as always respectfully and asking you know addressing issues and not people but um uh

[0:19:09] Trustee Rogers: about something other than the trust policy statement and if so uh if you you'll be able

[0:19:16] Trustee Rogers: to put your hand up um your electronic hand which should be in the bottom of middle bottom of your

[0:19:22] Trustee Rogers: screen and i'll call on you and then if if uh if maybe if you wish to then we'll promote you and

[0:19:29] Trustee Rogers: and allow you to unmute and speak.

[0:19:31] Trustee Rogers: So anybody that wished to ask a question

[0:19:33] Trustee Rogers: or address any of the applications, for example,

[0:19:37] Trustee Rogers: not unless you're an applicant

[0:19:38] Trustee Rogers: and I see at least one name of an applicant,

[0:19:41] Trustee Rogers: you'll have an opportunity to speak

[0:19:42] Trustee Rogers: during the actual application if you're an applicant.

[0:19:46] Trustee Rogers: But if you wish to address anything on our agenda

[0:19:48] Trustee Rogers: or something generally,

[0:19:50] Trustee Rogers: but not related to the trust policy statement,

[0:19:52] Voice 13: please put your hand up.

[0:19:56] Voice 13: And I'm not seeing anyone.

[0:20:01] Trustee Rogers: So that being the case,

[0:20:04] Trustee Rogers: Shall we go to 5.1 on the agenda?

[0:20:07] Trustee Rogers: And I think the intention was to have this also be a sort of a subset of the town hall

[0:20:13] Trustee Rogers: and have a discussion and answer any questions people might have or any comments or any issues

[0:20:18] Trustee Rogers: we should discuss regarding the trust policy statement.

[0:20:22] Trustee Rogers: I'm happy to allow either of you to speak to it first and then take questions or however

[0:20:28] Trustee Rogers: you'd like to handle it, or I can give an update on what I think the status of it is

[0:20:32] Trustee Rogers: up to you.

[0:20:34] Trustee Rogers: I

[0:20:35] Voice 4: think it would be helpful if you gave us the update first as to where we're at at the end of

[0:20:40] Voice 4: the special meeting basically what I heard was you know we had to meet with our constituents

[0:20:44] Voice 4: before September 1st and I was like ah so so so I think

[0:20:50] Trustee Rogers: yeah well you have done it and you've done

[0:20:53] Trustee Rogers: it in a big way um I mean I I mean we may we may have had different readings of what that motion

[0:21:01] Trustee Rogers: said, but what I really said was, I understood it to be is that all trustees are asked, first of all,

[0:21:08] Trustee Rogers: that they get the trust policy statement out to their constituents and ask them to get any

[0:21:14] Trustee Rogers: comments and to get there. So the motion actually reads, all trustees are asked to share the draft

[0:21:26] Trustee Rogers: trust policy statement with their local trust area constituents between now and September,

[0:21:30] Trustee Rogers: asking for feedback to be provided

[0:21:32] Trustee Rogers: to the Islands Trust 2050, Islands Trust BC.

[0:21:35] Trustee Rogers: I didn't understand that to be a deadline,

[0:21:38] Trustee Rogers: for example, before September

[0:21:39] Trustee Rogers: for comments to come in by any means.

[0:21:43] Trustee Rogers: Comments from the constituents

[0:21:45] Trustee Rogers: and from residents and from people

[0:21:47] Trustee Rogers: that are interested can come in at any time.

[0:21:50] Trustee Rogers: But I think the idea was to simply make sure

[0:21:52] Trustee Rogers: it got out to the constituents

[0:21:55] Trustee Rogers: and that the press policy statement got out there.

[0:21:58] Trustee Rogers: But where we ended up in my mind, here's where we got to. You may recall, if you remember the Trust Council, I said at one point, I think there's three issues. One is, do we give a first reading? The second is, what's our process going to look like for public engagement? And what's the timeline for that?

[0:22:18] Trustee Rogers: and the third is what amendments are there to be made to the the draft that was before us at that

[0:22:25] Trustee Rogers: stage which was i'll call it the second and a half draft because the first draft came to trust

[0:22:31] Trustee Rogers: council they came to the uh trust council and then it was amended by the um then there was a second

[0:22:39] Trustee Rogers: draft that came out after that and then the ec have made a few amendments to it um i'd say four

[0:22:44] Trustee Rogers: before it came to trust so the the idea was uh those of those three questions i'd say we got

[0:22:55] Trustee Rogers: one and a half of them answered in the six hours we talked the first was we didn't give it first

[0:23:01] Trustee Rogers: reading but set up a time frame to look at first reading in december to give us five and a half

[0:23:08] Trustee Rogers: months or whatever it was it is try and put together a draft that that looks like something

[0:23:15] Trustee Rogers: that the trust council could at least give first reading to um there are lots of views about what

[0:23:21] Trustee Rogers: first reading means and what it doesn't mean um i have my view other trustees had their views lots

[0:23:27] Trustee Rogers: of members of the public had a view that it was sort of like first reading is like getting on a

[0:23:33] Trustee Rogers: train that's already got a bound destination i don't see it that way but that's fine we didn't

[0:23:38] Trustee Rogers: give it first reading um the the second thing is we sort of set up a uh some direction around

[0:23:46] Trustee Rogers: the next public engagement the message pretty clear that there had to be an extensive uh public

[0:23:53] Trustee Rogers: engagement process that had to yet be developed um i can tell you the ec has not met since then

[0:24:00] Trustee Rogers: however i've had a number of conversations uh and we're heading down a road where we're

[0:24:05] Trustee Rogers: they're probably going to be some third-party engagement um well there will be some third-party

[0:24:10] Trustee Rogers: engagement what that actually looks like will be uh and what involvement they will have uh is a

[0:24:16] Trustee Rogers: question yet to be answered um and and of course we approved a some some extra funds in order to

[0:24:23] Trustee Rogers: make that happen uh and uh yeah you know the other thing that happened of course was was that then

[0:24:32] Trustee Rogers: the motion passed asking trustees to go and take it to their community and that's taken various

[0:24:37] Trustee Rogers: forms um you know you had your two meetings i know on salt spring uh trustee patrick put out a

[0:24:44] Trustee Rogers: letter and send it out to them and i think they're having sort of individual meetings or group

[0:24:49] Trustee Rogers: meetings or whatever they're having i don't really know what's going on on other islands right now i

[0:24:53] Trustee Rogers: know my area i'm doing it mostly electronically i'll be at a couple of public events where i'll

[0:24:59] Trustee Rogers: be able to answer questions people have them it's not as engaging in the in my area my personal

[0:25:05] Trustee Rogers: area as it is in on some of your areas one question that didn't get answered and so is

[0:25:12] Trustee Rogers: outstanding is is any proposed amendments to the the trust policy statement from trustees and i

[0:25:18] Trustee Rogers: know that there were some trustees that were sitting there with some amendments in there

[0:25:22] Trustee Rogers: that they wish to propose whether it be about docs or be about housing or be about whatever

[0:25:28] Trustee Rogers: there were people trustees and we just simply didn't get around it we have to yet figure out

[0:25:33] Trustee Rogers: a process to both um so there's so we're sort of on a i'll say i'll call it a three-pronged track

[0:25:40] Trustee Rogers: one is the continuation of of first nations engagement um and second of all is developing

[0:25:49] Trustee Rogers: Developing a more extensive and local, both local and trust-wide engagement process with communities.

[0:26:00] Trustee Rogers: And the third is figuring out how do we get into amendments?

[0:26:04] Trustee Rogers: Like, for example, do we set aside some time in September at trust council to consider amendments from trustees to the current draft of the trust policy statement?

[0:26:16] Trustee Rogers: or do we let what's sitting there sit what's out there right now sit there and wait until we get to

[0:26:23] Trustee Rogers: as much of the public engagement those are decisions that have not been made

[0:26:28] Trustee Rogers: mostly because some of the staff that's mostly deeply involved in this work

[0:26:32] Trustee Rogers: are on vacation right now and the executive committee has not met but we meet on Wednesday

[0:26:37] Trustee Rogers: to consider those and other questions what else can I tell you that's sort of where we're at yeah

[0:26:45] Trustee Rogers: Yeah, Trustee Daw.

[0:26:46] Voice 4: So what we were asked yesterday was,

[0:26:48] Voice 4: I guess it's timelines and the process.

[0:26:51] Voice 4: So there again, like you mentioned,

[0:26:53] Voice 4: the trustees themselves could bring forward amendments,

[0:26:56] Voice 4: but if we can't do that till December.

[0:26:58] Voice 4: So there again, people are concerned that the draft

[0:27:01] Voice 4: as it sits now is going to look like the same draft

[0:27:05] Voice 4: come December, whereas they don't,

[0:27:07] Voice 4: they are not comfortable with it going to first reading

[0:27:09] Voice 4: until they've seen an amended draft.

[0:27:11] Voice 4: so the timeline on how that's going to happen how community input's going to happen um needs to be

[0:27:19] Voice 4: laid out in in very black and white terms which presumably by september it will well

[0:27:24] Trustee Rogers: yes and one

[0:27:25] Trustee Rogers: of the options i mean one of the things i'm sure we're going to talk about at our executive

[0:27:28] Trustee Rogers: committee meeting on friday is the issue of whether we set aside a day or time hours on when

[0:27:35] Trustee Rogers: in September for trustees to bring forward what they've heard and propose amendments to the draft

[0:27:43] Trustee Rogers: because that can happen at any time and if we make that time we'll make that time and

[0:27:47] Trustee Rogers: if people if trustees are wanting to do that then we'll create the time to do it what

[0:27:53] Voice 4: about people

[0:27:54] Voice 4: that have you know I've urged everyone who has a particular area or the whole policy statement

[0:28:00] Voice 4: to write down their thoughts on what they say is missing

[0:28:04] Voice 4: or is incorrect in there.

[0:28:06] Voice 4: So at what point would that information

[0:28:09] Voice 4: that probably has been going into Islands 2050

[0:28:13] Voice 4: since the end of June,

[0:28:14] Voice 4: at what point would staff be able to take that input

[0:28:17] Voice 4: and say, the docs are an easy one to talk about and say,

[0:28:21] Voice 4: we had 500 letters saying, let's not ban docs.

[0:28:25] Voice 4: At what point will the comfort level be

[0:28:27] Voice 4: be that uh that there's been some serious changes in the areas that caused real concern

[0:28:32] Voice 4: and those and that certainly on main island was a major major concern yeah

[0:28:37] Trustee Rogers: and i read all of the

[0:28:39] Trustee Rogers: and i will and i'll say from my perspective um i thought most of the commentary i saw from main

[0:28:44] Trustee Rogers: was thoughtful and respectful and i appreciated it and raised some points that um uh that were

[0:28:52] Trustee Rogers: were in my view were valid and and they and they're and they're uh may not have been considered

[0:28:58] Trustee Rogers: when the proposal was drafted and put in with that and that's why one of the things that you

[0:29:05] Trustee Rogers: saw on july the 8th is that we had the executive had asked them to the i'd asked staff to prepare

[0:29:11] Trustee Rogers: three alternatives uh to the to the ban and uh to see what kind of options might have been out

[0:29:18] Trustee Rogers: there that might achieve the type of objectives we were looking at but not necessarily just end up

[0:29:24] Trustee Rogers: with a ban on new docs and i trust everybody is now aware that it was a new docs that was not

[0:29:31] Trustee Rogers: anything that's existing i know that

[0:29:33] Voice 4: that'll bring up the other thing that was pointed out

[0:29:37] Voice 4: very clearly and it wasn't i don't think it's just docs it's also the language the complicated

[0:29:43] Voice 4: language being used the words being used in the policy statement I mean this is something that's

[0:29:49] Voice 4: probably more for trust council is very confusing it's it needs to be simplified

[0:29:54] Voice 4: we heard that in the town hall that it's very contradictory a lot of it

[0:30:00] Voice 4: it's not just the docs a lot of things are in there that i i look at that that i i i don't

[0:30:06] Voice 4: think are very clear so and and i am concerned that we're going to end up in december still with

[0:30:12] Voice 4: a draft that is going to be very contentious so i'll leave it at that

[0:30:16] Trustee Rogers: that that's entirely

[0:30:18] Trustee Rogers: possible but let me just no that's entirely possible um you you probably saw the email from

[0:30:25] Trustee Rogers: from the former trustee Law, Tony Law,

[0:30:28] Trustee Rogers: talking about when this was done in 1994,

[0:30:31] Trustee Rogers: and he remembers it being extremely contentious,

[0:30:34] Trustee Rogers: the current language being very good.

[0:30:36] Trustee Rogers: Oh, there will be people that will not agree.

[0:30:39] Trustee Rogers: Let me answer another one of your questions

[0:30:41] Trustee Rogers: though that you asked me which was,

[0:30:44] Trustee Rogers: will the staff make amendments based on public feedback?

[0:30:51] Trustee Rogers: Yeah.

[0:30:52] Trustee Rogers: I don't think that's been decided,

[0:30:54] Trustee Rogers: but I'm going to suggest, and this is just my personal opinion, I think this is now a political

[0:30:59] Trustee Rogers: trust. I think that if it's now that they've given us, here's what we heard, here's what we think

[0:31:07] Trustee Rogers: the Trust Programs Committee said, here's what we think we heard from trustees, here's what we've

[0:31:12] Trustee Rogers: heard, here's a draft. So they may very well reflect back what they will undoubtedly will

[0:31:20] Trustee Rogers: reflect back what they hear from the public, the docs for sure, or the one that I had no idea that

[0:31:27] Trustee Rogers: desalination was going on. So there you go. And they may very well reflect back what they're

[0:31:36] Trustee Rogers: hearing from the public. But I really do think at this stage that it is going to be up to trustees

[0:31:42] Trustee Rogers: to bring specific changes to the draft to the table

[0:31:49] Trustee Rogers: so that we can make those changes.

[0:31:51] Trustee Rogers: Because I think that I believe that it's now up to the trustees

[0:31:55] Trustee Rogers: to listen to their community, listen to what they're hearing,

[0:31:58] Trustee Rogers: and then say, you know what, I agree with X or I don't agree with X.

[0:32:03] Trustee Rogers: I think I've seen some people that have said,

[0:32:06] Trustee Rogers: we need something stronger related to,

[0:32:08] Trustee Rogers: what is the one that I saw the other day?

[0:32:10] Trustee Rogers: I can't remember. It doesn't matter.

[0:32:12] Trustee Rogers: but we need something stronger related to something.

[0:32:16] Trustee Rogers: And so I want to propose that we put that in,

[0:32:18] Trustee Rogers: but I don't think we need actually over here.

[0:32:21] Trustee Rogers: I think we have a fairly readily identifiable 12 to 15 issues of specifics,

[0:32:29] Trustee Rogers: and then there'll be the structure.

[0:32:30] Trustee Rogers: And frankly, let's be honest, Janine, you've been around for a long time.

[0:32:35] Trustee Rogers: The fundamental tension that's in the trust

[0:32:39] Trustee Rogers: trust um is is coming to a bit of it's coming to the fore right now and that's that tension

[0:32:45] Trustee Rogers: that's always been there is what's what's the division of authority between a a centralized

[0:32:52] Trustee Rogers: vision and and direction and local autonomy and and you know that's that that's that's out there

[0:33:00] Trustee Rogers: as well and you know we're going to have to one of the so you know like one of my proposals is

[0:33:06] Trustee Rogers: going to be to attach the trust policy implementation policy to the trust policy

[0:33:11] Trustee Rogers: statement as an addendum so people can see that document which actually is the one that says

[0:33:16] Trustee Rogers: you know if you have a good reason you don't have to follow the direct um right and so because

[0:33:22] Trustee Rogers: there's a misunderstanding about that um and i can understand why people might think that that

[0:33:29] Trustee Rogers: that the trust was going to centralize

[0:33:31] Trustee Rogers: its decision-making authority.

[0:33:36] Trustee Rogers: So does that help?

[0:33:39] Voice 13: It

[0:33:39] Trustee Rogers: helps, thank you.

[0:33:41] Trustee Rogers: Okay, David, do you have some comments or questions?

[0:33:44] Trustee Rogers: And I was going to ask if anybody out there

[0:33:47] Trustee Rogers: wishes to talk about this too, ask questions.

[0:33:50] Trustee Maude: Well, I think my only thing that really troubled me

[0:33:54] Trustee Maude: through the process in July with trust counsel

[0:33:57] Trustee Maude: Council was the feedback from First Nations, particularly around the traditional, removing

[0:34:05] Trustee Maude: the traditional aspects of agriculture and forestry. And it seemed that somehow there had

[0:34:11] Trustee Maude: been a lack of consultation or an unsympathetic consultation there. And is that going to be

[0:34:18] Trustee Maude: strongly reviewed? Because particularly with the forestry, we heard both from Salisbury and

[0:34:23] Trustee Maude: and Galliano First Nations families

[0:34:25] Trustee Maude: who have lived there in perpetuity,

[0:34:29] Trustee Maude: that forestry is a traditional use of the land

[0:34:32] Trustee Maude: for the First Nations.

[0:34:33] Trustee Maude: And certainly we've heard that with agriculture also.

[0:34:36] Trustee Rogers: Okay, so can I just say a couple of things

[0:34:39] Trustee Rogers: about those things?

[0:34:42] Trustee Rogers: First of all, the general comment about the removal

[0:34:47] Trustee Rogers: of the language around traditional uses

[0:34:50] Trustee Rogers: of forestry and agriculture,

[0:34:51] Trustee Rogers: which was purposely done for sure, but not to try and say that they would not be continued,

[0:35:01] Trustee Rogers: but to change some of the emphasis of them.

[0:35:05] Trustee Rogers: We've gotten the feedback about that.

[0:35:07] Trustee Rogers: The trust has gotten it.

[0:35:08] Trustee Rogers: They've heard it from Maine, from all the islands that have agriculture, salt spring, et cetera.

[0:35:17] Trustee Rogers: And they've also heard about the forestry issues.

[0:35:19] Trustee Rogers: And, of course, these were intended as, along with some of the other policies, you combine

[0:35:30] Trustee Rogers: them as sort of our reaction to climate change and ecosystem preservation issues.

[0:35:36] Trustee Rogers: But they've been heard.

[0:35:39] Trustee Rogers: I think it's important to remember a couple of things about, because I've seen this in

[0:35:44] Trustee Rogers: some of the writing of some of you.

[0:35:47] Trustee Rogers: email uh the engagement of the trust um with first nations is on a is on a government to government

[0:35:53] Trustee Rogers: basis um so when we engage with uh with indigenous groups with first nations we we engage with them

[0:36:04] Trustee Rogers: in a in a way that is not always public and often is not um because we're engaging with them on a

[0:36:13] Trustee Rogers: government and government basis and we respect their their confidentiality and the fact that

[0:36:17] Trustee Rogers: they're engaging with us and if they if they want to make it public uh that's fine but it's not

[0:36:22] Trustee Rogers: going to be a scenario where the discussions that are going on with the um uh pick a nation the

[0:36:30] Trustee Rogers: starslip first nation or whoever it is we're dealing with is going to be on the table and

[0:36:35] Trustee Rogers: there's going to be a joint community there's going to be those discussions are going to uh

[0:36:39] Trustee Rogers: happen in the way that they occur

[0:36:42] Trustee Rogers: on a government-to-government basis.

[0:36:45] Trustee Rogers: And, you know, I'm not even sure

[0:36:47] Trustee Rogers: we're engaging with all of them.

[0:36:49] Trustee Rogers: And that's different than individual

[0:36:51] Trustee Rogers: Indigenous people engaging with us.

[0:36:55] Trustee Rogers: Individual Indigenous people engaging with the Trust,

[0:36:59] Trustee Rogers: if they're not engaging through their

[0:37:05] Trustee Rogers: First Nations representatives,

[0:37:08] Trustee Rogers: are engaging with us because

[0:37:10] Trustee Rogers: as individual residents of the island.

[0:37:13] Trustee Rogers: And I'm not trying to be disrespectful

[0:37:15] Trustee Rogers: and we listen to everybody

[0:37:18] Trustee Rogers: and we'll certainly listen to the background

[0:37:20] Trustee Rogers: and the history, et cetera.

[0:37:22] Trustee Rogers: But our relationship with First Nations

[0:37:24] Trustee Rogers: is through the recognized First Nations

[0:37:27] Trustee Rogers: that the province has indicated we should be engaging.

[0:37:32] Trustee Rogers: And that's how we have to as an organization

[0:37:36] Trustee Rogers: do our business.

[0:37:37] Trustee Rogers: So, I, yes, I heard from, we heard from three or four, I think, and there may have been more. I may have missed some individuals who have been engaged in forestry or fisheries or agriculture or whatever.

[0:37:53] Trustee Rogers: ever um uh indigenous folks and we're happy to hear and we're we're happy to you know and we'll

[0:38:00] Trustee Rogers: we'll listen attentively and listen to their or their uh um uh their concerns and and and try

[0:38:08] Trustee Rogers: you know and try and see how we can uh accommodate but when we talk about our first nations engagement

[0:38:15] Trustee Rogers: when we talk about it when the trust talks about it we're talking about our relationship with the

[0:38:21] Trustee Rogers: the recognized First Nations in this area

[0:38:23] Trustee Rogers: of which there are, I hear varied numbers,

[0:38:25] Trustee Rogers: but there's somewhere between 35 and 40.

[0:38:28] Trustee Rogers: And that's who it is that we are having the engagement with.

[0:38:34] Trustee Rogers: So is that sort of clear?

[0:38:37] Trustee Maude: Yeah, it's clear, but it did sort of resonate with me

[0:38:42] Trustee Maude: that perhaps that wording was disrespectful,

[0:38:46] Trustee Maude: certainly to those individual people,

[0:38:50] Trustee Maude: But it almost sounded like for First Nations as a whole, because those two particular traditional uses of the land by First Nations, you know, forever, we were sort of trivializing that.

[0:39:05] Trustee Maude: and i

[0:39:06] Trustee Rogers: don't think i don't know that's correct i think if you go back and read about it

[0:39:12] Trustee Rogers: uh the origins of those that language would have been more directed and i'm guessing i i don't i

[0:39:21] Trustee Rogers: didn't draft the language uh but the the origins of the the the language for traditional uses was

[0:39:28] Trustee Rogers: aimed more at traditional settler uses

[0:39:30] Trustee Maude: exactly

[0:39:31] Trustee Rogers: but i think what

[0:39:32] Trustee Maude: happens is it didn't take into

[0:39:34] Trustee Maude: into account the further First Nations uses.

[0:39:37] Trustee Maude: But that's why

[0:39:38] Trustee Rogers: I think that's where

[0:39:39] Trustee Maude: the insulting part

[0:39:40] Trustee Maude: came in for them.

[0:39:41] Trustee Rogers: Well, I think that's why all of the other language

[0:39:43] Trustee Rogers: about historical cultural uses of the land was all included.

[0:39:48] Trustee Rogers: And if it's not clear enough, then we need to make it clear.

[0:39:51] Trustee Rogers: Yeah, that's my point, yeah.

[0:39:54] Voice 4: Just a clarification on at some point

[0:39:58] Voice 4: when we talk about the consultation

[0:40:00] Voice 4: that's happened with First Nations

[0:40:02] Voice 4: and we say we have 35 to 40 um and people are kind of concerned about so so is there actually

[0:40:10] Voice 4: a checklist saying we've at least sent a letter out to all of these individual bands and have we

[0:40:17] Voice 4: actually heard just at the end of the day which ones did we actually manage to touch base with

[0:40:22] Voice 4: and which ones didn't we are we going to get clarification on that because i don't want

[0:40:26] Voice 4: someone coming back a year from now and saying well my group never heard about any of this so

[0:40:31] Voice 4: So how do we actually make sure that we've reached out to everybody

[0:40:35] Voice 4: that's a recognized government organized band in our territory?

[0:40:41] Trustee Rogers: Yeah. And that's a, that's a good question. And I don't,

[0:40:45] Trustee Rogers: I would say that I don't hear me to say that we're, that we're in, you know,

[0:40:51] Trustee Rogers: deep discussions with every, every first nation,

[0:40:54] Trustee Rogers: because not all of them have responded to others. And,

[0:40:58] Trustee Rogers: And some have other treaty rights and issues

[0:41:04] Trustee Rogers: and the ways that they approach and deal

[0:41:07] Trustee Rogers: with their own particular interests, which is fair enough.

[0:41:10] Trustee Rogers: But at some point there will be,

[0:41:14] Trustee Rogers: you remember how when we do a referral checklist

[0:41:19] Trustee Rogers: for land use by-law and it says,

[0:41:22] Trustee Rogers: here's the First Nations we've referred to.

[0:41:24] Trustee Rogers: I mean, there will be a checklist like that that says,

[0:41:26] Trustee Rogers: that said, here's the ones that we have engaged with

[0:41:29] Trustee Rogers: and here's the ones that we have not.

[0:41:31] Trustee Rogers: So the way I envision it is this.

[0:41:35] Trustee Rogers: We're having that, I'll call it parallel

[0:41:38] Trustee Rogers: or our engagement with the First Nations.

[0:41:43] Trustee Rogers: And we'll be doing our community consultation

[0:41:45] Trustee Rogers: and engagement.

[0:41:47] Trustee Rogers: And I don't know how those can intersect,

[0:41:51] Trustee Rogers: but they might at some point.

[0:41:52] Trustee Rogers: It would be great if they could,

[0:41:53] Trustee Rogers: it but if they don't inter they don't intersect at at some point um whatever we're hearing and

[0:42:01] Trustee Rogers: and whatever we come to a conclusion of with with the with our engagement with first nations

[0:42:06] Trustee Rogers: will appear in the trust policy statement and we'll be able to engage with community and they'll

[0:42:12] Trustee Rogers: be able to see what it is that's either been agreed to or what we're proposing or or whatever

[0:42:16] Trustee Rogers: it looks and then at some point there will indeed be a i don't want to call it a checklist but i

[0:42:23] Trustee Rogers: an indication of who we

[0:42:26] Trustee Rogers: have had engagement with.

[0:42:28] Trustee Rogers: I'm trying to remember there was a report, I think in March,

[0:42:31] Trustee Rogers: was there not from the senior government policy advisor who sort of

[0:42:37] Trustee Rogers: outlined what the various nations were that they had had meetings with?

[0:42:44] Trustee Rogers: I think it was March. It wasn't in June. I think it was in March.

[0:42:49] Trustee Rogers: Okay.

[0:42:49] Trustee Rogers: And we'll have that kind of reporting.

[0:42:51] Trustee Rogers: Okay. Thank you.

[0:42:52] Trustee Rogers: opinion happy to have this conversation anytime i'm glad to hear you've had the conversation

[0:42:57] Trustee Rogers: with community i'm not seeing any hands up from anybody in your community so presumably they've

[0:43:02] Trustee Rogers: had lots of information from you folk um you know it's if if we had started we've committed a lot

[0:43:13] Trustee Rogers: more resources but it's going to occur in the fall now it's going to occur in september october

[0:43:18] Trustee Rogers: and November that's when our real reach out when we start to look at how we how we amend the policy

[0:43:26] Trustee Rogers: statement to address concerns or not and how we and how we go forward we'll all sort of come

[0:43:34] Trustee Rogers: more clear become more clear after you know because

[0:43:39] Trustee Rogers: most of the like most local governments

[0:43:41] Trustee Rogers: the trust sort of goes into a bit of hiatus in August as you know not on the islands that's

[0:43:46] Trustee Rogers: when you guys get to do your work uh and i get to do mine on on my islands but there's not as many

[0:43:52] Trustee Rogers: meetings um and like i have one i have an ec meeting that's why

[0:43:57] Voice 4: we kind of panicked about

[0:44:00] Voice 4: how are we going to reach out to the community when you said september we knew the office was

[0:44:04] Voice 4: closed in october august and uh i don't think the

[0:44:07] Trustee Rogers: office actually closes but a

[0:44:09] Voice 4: lot of people

[0:44:09] Voice 4: people

[0:44:10] Trustee Rogers: take

[0:44:11] Voice 4: their holidays yes yeah okay thanks okay

[0:44:14] Trustee Rogers: thank you for doing all of that um if there's

[0:44:17] Trustee Rogers: no other questions from the community uh i hope i didn't misspeak uh i was trying to be very careful

[0:44:23] Trustee Rogers: and how i i i i said that but if there's any questions uh you can drop me a line or you can

[0:44:29] Trustee Rogers: and remember that it's the um uh the place to send your you're welcome to send to your trustees but

[0:44:37] Trustee Rogers: but then they just have to send it into the Islands 2050 website.

[0:44:48] Trustee Rogers: I'm just trying to, yeah, islands2050 at islandstrust.bc.ca.

[0:44:54] Trustee Rogers: And if you send it there, the trustees see all,

[0:44:58] Trustee Rogers: all the trustees see it and all the staff see it.

[0:45:01] Trustee Rogers: So that's always the most efficient way to send things.

[0:45:06] Voice 13: Thank you for that.

[0:45:09] Voice 13: No other questions on that?

[0:45:10] Trustee Rogers: Moving back to the agenda, the CIM, no, CIM, our public meeting.

[0:45:15] Trustee Rogers: We have minutes from June the 21st.

[0:45:21] Trustee Rogers: I have a couple of very small amendments to the minutes of June the 21st.

[0:45:28] Trustee Rogers: Do either of you have an amendment?

[0:45:30] Trustee Rogers: Okay, I have two very small ones.

[0:45:32] Trustee Rogers: uh pop um uh if you can record the on page one of the minutes page nine of the package

[0:45:40] Trustee Rogers: under town hall the second bullets um it's second line it says parameters parameters it should be

[0:45:50] Trustee Rogers: there's no N, it should be parameters is the word.

[0:45:57] Trustee Rogers: And the second item is right near the end.

[0:46:04] Trustee Rogers: And I'm guessing we're all a little tired.

[0:46:08] Trustee Rogers: The very last sentence before adjournment says,

[0:46:14] Trustee Rogers: Chair Rogers detailed that in 2015.

[0:46:16] Trustee Rogers: So what that should say is that in the item,

[0:46:22] Trustee Rogers: Islands 2050, two, zero, five, zero.

[0:46:26] Trustee Rogers: I'm just going to give you some new language, process.

[0:46:32] Trustee Rogers: There were over a thousand respondents to date

[0:46:37] Trustee Rogers: and it has been and will continue

[0:46:40] Trustee Rogers: to be

[0:46:40] Voice 13: an extensive process.

[0:46:43] Voice 13: Did you get that, Pat?

[0:46:51] Voice 13: Yeah.

[0:46:52] Trustee Rogers: Thanks.

[0:46:52] Trustee Rogers: So if we can make those two amendments to the minutes

[0:46:55] Trustee Rogers: and if nobody else has anything,

[0:46:56] Trustee Rogers: we'll adopt the minutes amendment, thank you very much.

[0:46:59] Trustee Rogers: um follow-up action list is on page 12. any questions from the trustees

[0:47:05] Voice 13: related to the

[0:47:06] Voice 13: follow-up action no i don't have any okay then let's move into this

[0:47:17] Voice 13: i

[0:47:17] Voice 4: i tried i i hate the islands trust new website i really find it doesn't work very well but

[0:47:25] Voice 4: tried to find the temporary use permit that we approved for the um agricultural society to move

[0:47:31] Voice 4: into the mobile and I loved back when I had paper because I could look but anyways they

[0:47:38] Voice 4: run into problems of course with the building permit they did not get a building permit before

[0:47:42] Voice 4: they started to renovate and I assumed that that would be something that was in the temporary use

[0:47:47] Voice 4: permit but I haven't been able to find it online or in my old agenda package to see what the

[0:47:53] Voice 4: details were on that I think there was a misunderstanding that they assumed the

[0:47:58] Voice 4: temporary use permit was covering all of the provisions that were needed but the advice is

[0:48:04] Voice 4: you feel so if you can send me a copy of that and uh just any clarification on any assistance we can

[0:48:11] Voice 4: give them they now have a stop work order and uh so you need to know this and i don't know if

[0:48:17] Voice 4: there's any assistance we can give them to get some sort of temporary reprieve from their building

[0:48:23] Voice 4: permit. Phil, I think Phil, maybe you can answer a little bit for us on the process that we were

[0:48:30] Voice 4: involved in. Thank you.

[0:48:32] Planner: Did you want me to do that right now or?

[0:48:35] Trustee Rogers: Sure, if you can. Yeah, so

[0:48:38] Planner: sorry, there's not a lot of information in there. I mean, every, that's actually the obligation of

[0:48:44] Planner: their obligation to obtain a building permit. And sorry, I made the assumption that they would be

[0:48:48] Planner: be doing that so um but i can definitely follow up with them i hadn't heard this so um and i'll

[0:48:55] Planner: get you a copy as well and i'll get a hold of wonderful thank

[0:49:01] Voice 4: you appreciate that

[0:49:02] Trustee Rogers: and i'm sorry

[0:49:03] Trustee Rogers: i should have reported this in my um terrorist report but that it's actually on our agenda

[0:49:09] Trustee Rogers: for the executive committee on wednesday because they've applied for executive sponsors of the fees

[0:49:17] Trustee Rogers: or that that's unfortunate stuff it's that division of authority right yeah we don't

[0:49:26] Trustee Rogers: give building permits

[0:49:27] Voice 4: yeah so it was just some confusion and unfortunately their position now

[0:49:31] Voice 4: of not having a facility having moved everything out of the egg hall um into a tent and not being

[0:49:37] Voice 4: able now to finish the work they started on the mobile so yeah phil if you and if you can maybe

[0:49:42] Voice 4: maybe explain more to Trish, that would be great.

[0:49:44] Voice 4: Thank you.

[0:49:45] Trustee Rogers: Thanks.

[0:49:45] Trustee Rogers: Thanks for raising that and that's unfortunate.

[0:49:49] Trustee Rogers: Sorry to hear that.

[0:49:51] Trustee Rogers: If there's nothing else under the follow-up action list

[0:49:54] Trustee Rogers: then the next item on the agenda is the,

[0:49:58] Trustee Rogers: is the applications and referrals.

[0:50:02] Trustee Rogers: And it's 12.1, which is Irving DVP.

[0:50:05] Trustee Rogers: And that's for those following along,

[0:50:07] Trustee Rogers: it's on page 14 of the package.

[0:50:10] Trustee Rogers: and that's over oh no yep

[0:50:15] Voice 13: oh

[0:50:16] Trustee Rogers: no i know i'm sorry i'm looking at the wrong

[0:50:18] Trustee Rogers: that it's later than 14 it's now it's now 19 of the amended package it's the same report

[0:50:26] Trustee Rogers: anyway okay

[0:50:29] Voice 11: thank you um

[0:50:30] Trustee Rogers: sure you and is anybody i don't see anybody here from

[0:50:36] Trustee Rogers: it

[0:50:38] Planner: would be bob irving if or robert irving if there's anybody in attendance i would assume

[0:50:43] Trustee Rogers: there's nobody on the list with that name so unless someone puts their unless someone puts

[0:50:51] Trustee Rogers: their hand up to say they're here on behalf of the applicant we'll just go ahead the way it is

[0:50:55] Trustee Rogers: we'll hear yours ask your questions go through that way go ahead okay

[0:50:59] Planner: thank you chair rogers so

[0:51:00] Planner: um dvp 2021.1 irving is for 511 bayview drive and it's consideration of a development variance

[0:51:08] Planner: permit and that's for the siting of two existing accessory structures on the subject property

[0:51:13] Planner: uh the rationale for the variances are that granting the variance will retroactively permit

[0:51:19] Planner: the two structures within the setback of the natural boundary of the sea and bring the property

[0:51:24] Planner: into compliance to the land use polyola so this is the result of bylaw enforcement action and that

[0:51:31] Planner: was actually specifically for the construction of a fence a caribou fence or a split split rail fence

[0:51:39] Planner: fence that was subsequently removed. However, with the

[0:51:44] Planner: enforcement, the two structures were noted. And as part of their

[0:51:48] Planner: compliance agreement, they agreed to make this variance

[0:51:52] Planner: application. So referencing figure two, which was on page

[0:51:59] Planner: 17. So I guess it sorry about notes for the old agenda. So

[0:52:04] Planner: it's going to be skipped ahead of four pages, I'd assume or

[0:52:06] Planner: five um the variances are for the general regulations in the lub uh for the setback

[0:52:13] Planner: the natural boundary of the sea and for the two um for the two structures uh that were constructed

[0:52:20] Planner: legally on the property um and the history is that in uh 2002 uh or the background is that

[0:52:28] Planner: 2002 the previous owner submitted a variance application for setbacks for the dwelling from

[0:52:34] Planner: from an exterior side yard line

[0:52:36] Planner: and also for the siting of the existing gazebo

[0:52:39] Planner: and the LTC of the day

[0:52:42] Planner: did not support the variance for the gazebo.

[0:52:45] Planner: And that was based on neighbor concerns

[0:52:47] Planner: and they issued the permit only for the dwelling.

[0:52:51] Planner: So the gazebo should have been removed

[0:52:53] Planner: or they should have made a Board of Variants application

[0:52:56] Planner: and neither of those occurred.

[0:52:58] Planner: And the understanding is that the same owner

[0:53:03] Planner: subsequently constructed the hot tub and deck structure without application or any permits.

[0:53:09] Planner: So apparently there's been at least one other owner in the interim and the current owners

[0:53:15] Planner: acquired the property in 2013. So just assessing the impacts on neighboring properties,

[0:53:21] Planner: the most impacted neighbor for the proposed variances would be adjacent lot B and sorry

[0:53:28] Planner: Sorry directly to the east and given the size location and use of the hot tub deck, it is seen as being more obtrusive and impactful to that neighbor and to the public realm, which would be the beach foreshore versus the gazebo.

[0:53:43] Planner: Although the hot tub deck has what you call a privacy wall on the potential impacts would include privacy to those neighbors noise and interruption of views.

[0:53:56] Planner: Additionally, the structure in terms of recent renovations to the house and the gazebo does not appear to be as well maintained.

[0:54:06] Planner: The smaller gazebo structure has been in place for a longer time.

[0:54:10] Planner: And again, by location, design and appearance is less obtrusive to the neighbors and to the public.

[0:54:15] Planner: and as well the nature of the structure given its nature it's its use is likely to be less

[0:54:23] Planner: impactful than that of a hot tub so as required the dvp notices were circulated to surrounding

[0:54:30] Planner: property owners and residents we have received no submissions written submissions and response

[0:54:35] Planner: staff did receive a phone call from that direct adjacent neighbor who we encouraged or i

[0:54:42] Planner: I encourage, sorry, to write a letter

[0:54:45] Planner: or attend this meeting to express your concerns.

[0:54:49] Planner: One note on First Nations,

[0:54:53] Planner: both structures are on an embankment formation,

[0:54:57] Planner: which is also connected to a known archeological site.

[0:55:02] Planner: And therefore, if the recommendations,

[0:55:04] Planner: which I'll explain in a minute, if those are passed,

[0:55:08] Planner: it would require the removal of the hot tub structure

[0:55:11] Planner: and given the construction we assess that it could be done with minimal ground disturbance

[0:55:17] Planner: and we'd be able to provide guidance to the owners to ensure that any deconstruction would

[0:55:23] Planner: be respectful and not impactful to any archaeological resources so those recommendations

[0:55:29] Planner: The recommendations are first the LTC amend Development Variance Permit 2021.1 by removing 2 and Schedule C in their entirety and by removing notations on the Schedule A accordingly, and just to explain that's by removing removing the variance for the hot tub

[0:55:52] Planner: and a deck structure and then subsequently that the ltc would approve issuance of the application

[0:56:00] Planner: sorry as amended so the rationale is uh that for the recommendations are that the rationale for

[0:56:08] Planner: compliance is reasonable the recommendation sorry the variances don't challenge the intent of the

[0:56:14] Planner: regulation and granting the variance for the gazebo would be less impactful to neighbors in

[0:56:19] Planner: the public realm than those for the hot tub and deck and neighbors to date have been notified

[0:56:24] Planner: and sorry neighbors have been notified and to date no submissions have been received

[0:56:29] Planner: and that's the summary of my uh report

[0:56:32] Trustee Rogers: hey trustees comments questions

[0:56:37] Trustee Rogers: sorry um

[0:56:44] Trustee Maude: yeah just overall um the the neighbors that did contact you by phone was there anything

[0:56:52] Trustee Maude: Anything specific that they said that you can share with us?

[0:56:57] Planner: It's a bit tricky.

[0:56:59] Planner: We don't like to report because we're playing the middleman.

[0:57:04] Planner: But I just in summary, I did explain what our recommendations were and

[0:57:12] Planner: there the neighbor concurred

[0:57:15] Planner: and did express concerns about the proximity of the hot tub

[0:57:21] Planner: and deck feature to their property and also to the public realm which is of some importance to

[0:57:30] Planner: the family because of the history I guess it's a long-standing family on the island and they've

[0:57:37] Planner: been on that property for quite a while and so anyways they I in my in my reciting the difficulty

[0:57:43] Planner: is is that they didn't have the staff report in front of me and them because it wasn't wasn't

[0:57:47] Planner: published yet so I had to basically paraphrase and give some indications what our recommendations were

[0:57:55] Planner: and in that conversation they concurred or she concurred so I don't know if that's very helpful.

[0:58:03] Voice 14: The other

[0:58:04] Trustee Maude: thing is that maybe I missed it within the recommendations but one of the

[0:58:09] Trustee Maude: alternatives was not given to send to ATC which I think might be an idea.

[0:58:15] Trustee Maude: yeah that's

[0:58:16] Planner: definitely an alternative always always remains an alternative sorry if it wasn't

[0:58:20] Planner: part of the report yeah yeah

[0:58:24] Trustee Rogers: trustee don't well

[0:58:25] Voice 4: i i think we should send it apc because we don't

[0:58:28] Voice 4: have the anyone speaking for the applicant we actually have this gray area with the neighbors

[0:58:34] Voice 4: adjoining where the hot tub is um so i feel like we're still and and i've been i visited the site

[0:58:41] Voice 4: with Bob Irving quite some time ago so it uh in the picture it looks like it's really intrusive

[0:58:48] Voice 4: on that cottage but I actually don't think it is because I think there's a bit of a slope there

[0:58:52] Voice 4: so anyways I'm willing to move that this uh I look for the number d o m a d b p 2021.1

[0:59:02] Voice 4: be referred to the advisory planning commission for

[0:59:09] Trustee Rogers: comment or for

[0:59:10] Voice 4: comment yeah for comment

[0:59:12] Voice 4: okay

[0:59:14] Trustee Rogers: so that's been moved and seconded pat did you get the motion

[0:59:18] Trustee Rogers: okay uh can i just ask a question before we do this i'm just looking at um the pictures

[0:59:28] Trustee Rogers: and i'm looking particularly at picture five and six which are on page 31 of the new package so

[0:59:37] Trustee Rogers: probably 26th of your package phil yep so there's the hot tub there's the deck then there's then

[0:59:43] Trustee Rogers: Then there's a building.

[0:59:45] Trustee Rogers: Is that building part of the hot tub structure?

[0:59:47] Voice 11: It's actually not a building.

[0:59:48] Voice 11: It's a wall that looks like a building.

[0:59:51] Voice 11: Oh, okay.

[0:59:52] Voice 11: Yeah.

[0:59:52] Voice 11: So it's like a character wall, I guess you'd call it.

[0:59:55] Voice 11: Oh, all right.

[0:59:56] Trustee Rogers: And so in those pictures, I can see a sort of a...

[1:00:00] Trustee Rogers: an a-frame type cottage is that the neighbor yeah okay sorry yeah this is one of the problems of not

[1:00:08] Trustee Rogers: being able to come to the island to see it but that is i that i was trying to figure that out

[1:00:13] Trustee Rogers: okay thank you anyway it's been moved in a second is there any further discussion related to referral

[1:00:17] Trustee Rogers: to the apc okay so i'll call the vote all in favor that passed thanks very much so we're

[1:00:22] Trustee Rogers: We'll send it off or

[1:00:24] Trustee Rogers: somebody will send it off, whoever does that.

[1:00:28] Trustee Rogers: And

[1:00:30] Trustee Rogers: get their

[1:00:30] Trustee Rogers: comments whenever they get a chance

[1:00:32] Trustee Rogers: to meet. We don't meet again until

[1:00:36] Voice 4: sometime in

[1:00:36] Voice 4: September. I

[1:00:37] Voice 4: was going to say the hot tub's been

[1:00:38] Voice 4: there for a long time.

[1:00:40] Voice 4: Yeah.

[1:00:42] Trustee Rogers: But not as long as the gazebo

[1:00:44] Trustee Rogers: apparently. No,

[1:00:46] Voice 4: no. The

[1:00:47] Planner: gazebo has been renovated

[1:00:48] Planner: to be consistent

[1:00:50] Planner: with the house yes that's what i understand has happened but yeah i

[1:00:54] Planner: think the hot tub has been

[1:00:56] Planner: there not as long as it gets equal but long time

[1:00:59] Trustee Rogers: right uh okay um and it is you know i think we

[1:01:05] Trustee Rogers: always have to keep in mind as trustees as well you know it's close it's not just the neighbor

[1:01:09] Trustee Rogers: it's the the public realm as well how i don't know how it intrudes but i don't know the area

[1:01:14] Trustee Rogers: so i can't picture it so anyway just

[1:01:17] Voice 4: it doesn't intrude the way that beach goes that anyways i've

[1:01:20] Voice 4: i've been there many times so it actually from the beach you wouldn't even see it but

[1:01:25] Voice 4: it's uh it's okay uh

[1:01:28] Trustee Rogers: next uh application is also with uh planner testimonials is

[1:01:34] Trustee Rogers: background i mean i'm sorry if i'm mispronouncing or uh i think it's a grand but grand

[1:01:40] Trustee Rogers: Mr. Edge, would he be here on behalf of Mr. Pagano?

[1:01:48] Planner: No.

[1:01:49] Planner: It should be him again.

[1:01:52] Planner: Well,

[1:01:52] Trustee Rogers: let's allow the name Edgecum to speak, and maybe we'll figure out why he has his hand up.

[1:02:00] Trustee Rogers: Can you do that, Will?

[1:02:13] Trustee Rogers: Mr. Edgecum, if you unmute yourself, you'll be able to advise us why you had your hand up.

[1:02:21] Trustee Rogers: your unmute button should be in the bottom left of your screen can you find the unmute button

[1:02:41] Trustee Rogers: it's the bottom left it says mute unmute if you unmute yourself you'll be able oh there now there

[1:02:46] Trustee Rogers: you are you're unmuted now Mr. Edgecombe if you want to is there a reason you had to yes

[1:02:50] Voice 1: good

[1:02:51] Voice 1: afternoon Mr. Edgecombe I want to thank you folks for all you do and for all the items you take up

[1:03:01] Voice 1: up and help to resolve and I've been watching since the beginning and I'm impressed with

[1:03:07] Voice 1: how careful you need to be and how at the same time how serving to to all of the people in the

[1:03:16] Voice 1: islands now I just had to raise my hand I am one of the owners of the property adjacent to 511

[1:03:27] Voice 1: and we are watching this that was my wife who spoke with uh uh phil phil so

[1:03:35] Trustee Rogers: so so you're you're

[1:03:36] Trustee Rogers: talking about the application we just referred to the apc that's

[1:03:41] Voice 1: right okay

[1:03:42] Trustee Rogers: um trustees do you

[1:03:44] Trustee Rogers: would you like to hear from mr intercom yes okay

[1:03:46] Trustee Rogers: go ahead sir

[1:03:48] Voice 1: right i i i appreciate uh

[1:03:51] Voice 1: Bob Irving's work and I know he's professional and he's he's presented it very well um however

[1:03:59] Voice 1: um Phil perhaps what you didn't pick up was with regard to uh the the noise pollution of that unit

[1:04:07] Voice 14: it

[1:04:08] Voice 1: does you know it it's heard all over the property we have a tent pad that we sometimes

[1:04:13] Voice 1: put up a tent on and I recall with the previous owners uh you know we come away from from the

[1:04:20] Voice 1: city for some quiet and that that latin noise in particular was terrible the present owners

[1:04:28] Voice 1: we really appreciate uh being neighbors with them they're great folks and they haven't run it for

[1:04:36] Voice 1: years and it's been it's been good and in between there was some commercial use of that property

[1:04:42] Voice 1: and of course it went a lot farther than just the noise of the pump shall we say and

[1:04:50] Voice 1: and the look of the back of that wall,

[1:04:52] Voice 1: which was never finished.

[1:04:54] Voice 1: And in general, the reduction in views

[1:04:58] Voice 1: and pleasure of the property.

[1:05:00] Voice 1: So my comment is we really need to help you folks

[1:05:10] Voice 1: understand that it's not as simple as that,

[1:05:12] Voice 1: that it is heard all the time and it is undesirable.

[1:05:16] Voice 1: undesirable and we and and the beach in particular is used by uh in oyster bay and in the little

[1:05:26] Voice 1: cove there by all sorts of residents from around the island and uh and it is four meters away from

[1:05:33] Voice 1: that beach so the i'm just wanting to help you understand that it's uh not as unobtrusive as has

[1:05:42] Voice 1: has been implied okay

[1:05:44] Trustee Rogers: well thank you for your comments and just just two things um one is we've

[1:05:48] Trustee Rogers: now voted to move refer to what's called the advisory planning commission which is a group

[1:05:53] Trustee Rogers: of islanders who will look at it and give us advice that's their job and we'll probably have

[1:05:58] Trustee Rogers: it on our agenda in september uh we haven't approved it or not approved it we've just simply

[1:06:03] Trustee Rogers: sent it to the apc and the second thing is um if i could encourage you it's always i mean you're

[1:06:10] Trustee Rogers: you're welcome to come and speak to us.

[1:06:12] Trustee Rogers: But if you put your concerns or your considerations

[1:06:14] Trustee Rogers: in writing to Phil or whoever,

[1:06:18] Trustee Rogers: then that helps us in terms of knowing the considerations.

[1:06:22] Trustee Rogers: You may have heard Trustee Dodd say,

[1:06:23] Trustee Rogers: we have this void of not knowing what the neighbors think

[1:06:26] Trustee Rogers: and it turns out you were here and we didn't know that.

[1:06:29] Trustee Rogers: So if I could ask you to do that, that would be helpful.

[1:06:35] Voice 1: Well, yes, and we certainly will, Phil,

[1:06:38] Voice 1: Phil, if there's anything we can say further to this issue,

[1:06:42] Voice 1: I could write something down for you.

[1:06:44] Voice 1: But we saw the staff report and it looked

[1:06:47] Voice 1: like you were recommending relocation.

[1:06:51] Voice 1: And we thought that really addressed it nicely.

[1:06:55] Voice 1: So, okay.

[1:06:56] Voice 1: Thank

[1:06:57] Trustee Rogers: you so much.

[1:06:57] Trustee Rogers: But you understand now, sir,

[1:06:59] Trustee Rogers: what we actually are doing, we're referring it to the APC.

[1:07:03] Trustee Rogers: So that process will unfold over the next couple of months

[1:07:05] Trustee Rogers: and then it'll be back on our agenda

[1:07:08] Trustee Rogers: to consider at that point okay is

[1:07:10] Voice 1: there any means that we have of addressing the apc

[1:07:14] Trustee Rogers: absolutely

[1:07:14] Trustee Rogers: there is um it's also a public meeting when they decide to thing and i'm sure phil can can provide

[1:07:21] Trustee Rogers: you the contact information for the or someone on our staff or or one of the trustees can provide

[1:07:27] Trustee Rogers: you the contact number uh information for the chair of the apc i've forgotten who it is right

[1:07:31] Trustee Rogers: at the moment and

[1:07:33] Voice 1: through them we can let them know our position absolutely well we thank you

[1:07:39] Voice 1: very much thanks very much bye

[1:07:42] Voice 13: have a good day we'll move on yeah

[1:07:53] Trustee Rogers: we'll move on to uh the grand

[1:07:55] Trustee Rogers: matter and i didn't see anybody here on behalf of i'm sorry again i'm sorry if i mispronounced that

[1:08:01] Trustee Rogers: i probably did over to you phil this planner testament

[1:08:04] Planner: trustee rogers sorry i'm chair rogers

[1:08:08] Planner: there's so um dvp 2021.3 the grant is for a 509 arbutus drive as to consider a development

[1:08:19] Planner: variance permit for an existing dwelling with proposed addition of stairs rationale for the

[1:08:27] Planner: variances that granting will retroactively permit the siting of the building within the rear yard

[1:08:33] Planner: and permit the construction of an addition necessary for access to the rear of the dwelling and then it will the variances would bring the property into compliance with the land use by law.

[1:08:48] Planner: The application is result of a building permit review application we received and the variances are to the rear yard set back in the LUB.

[1:09:00] Planner: And the.

[1:09:02] Planner: The one variance is for a portion of the rear of the existing dwelling and the proposed stairs are at the back as well.

[1:09:13] Planner: The CRD building inspection department issued a permit for the dwelling in 1987.

[1:09:19] Planner: However, a final inspection was never conducted, nor was a final occupancy permit issued.

[1:09:25] Planner: and the legal survey that was provided confirmed that the dwelling was cited in error

[1:09:32] Planner: with 6.1 meters or 20 feet from the rear lot line and is therefore illegal. In terms of impacts on

[1:09:41] Planner: neighboring properties the most impacted property for the variance would be lot B to the southwest

[1:09:47] Planner: west and there's been no response to notification and we note also that dwelling was constructed in

[1:09:55] Planner: 1987 and has been there since that time and the proposed stair addition is small and unobtrusive

[1:10:03] Planner: and therefore the impacts would be by granting the variance would be considered to be minor

[1:10:09] Planner: notices were circulated to surrounding property owners and residents as i said now we have

[1:10:15] Planner: received no responses to that our recommendation is therefore that the mainland ltc approve

[1:10:24] Planner: issuance of dvp 20 21.3 the grant and the rationale for the recommendation is that the

[1:10:32] Planner: variances or the rationales for the variances are reasonable the variances are necessary

[1:10:38] Planner: or the one variance is necessary for new construction and for the encroaching part

[1:10:43] Planner: part of the dwelling which are both minor the encroaching portion of the dwelling has

[1:10:50] Planner: been established for a long period of time and the impacts to the neighboring properties

[1:10:55] Planner: would be minor and lastly the proposed variances do not challenge the intent of the regulation

[1:11:02] Planner: and notifications provided no submissions so that's the summary of my report trustee

[1:11:13] Planner: yeah trustee dogs this

[1:11:15] Voice 4: house sits beside the one that we give a variance for i think at our last

[1:11:19] Voice 4: meeting and what i want to say is kudos to people who don't do teardowns who fix up because this is

[1:11:25] Voice 4: a very simple little cottage and someone else might well have chose to simply tear it down but

[1:11:31] Voice 4: they haven't they've chose to renovate it which i think is wonderful and so i'll move that the

[1:11:36] Voice 4: main island local trust committee approve issuance of development variance permit application madvp

[1:11:42] Voice 4: 2021.3 for the grand and

[1:11:46] Trustee Rogers: that's consecutive any comments from either of the trustees

[1:11:50] Trustee Rogers: i just say that it's amazing how many times we have to grant variances for odd little lots that

[1:11:56] Trustee Rogers: you wonder how where the the subdivision and i because i kept looking at it like this and going

[1:12:02] Trustee Rogers: but man i

[1:12:02] Trustee Rogers: wonder why they did that anyway this

[1:12:04] Voice 4: this property was subdivided in the early 60s

[1:12:08] Voice 4: It's all

[1:12:08] Trustee Rogers: up in Bay West.

[1:12:09] Trustee Rogers: Oh, no, it's all around me, too.

[1:12:11] Trustee Rogers: But it's always

[1:12:12] Trustee Rogers: the lots that are, it's often the lots that are the odd little remnants that end up with these variants.

[1:12:18] Trustee Rogers: And

[1:12:19] Voice 4: people got building permits in the 80s, but they didn't have to have surveys, and people moved their pins.

[1:12:26] Trustee Rogers: Yeah, okay, so I'll call the vote.

[1:12:28] Trustee Rogers: All in favor?

[1:12:29] Trustee Rogers: So that passes.

[1:12:30] Trustee Rogers: Thank you very much.

[1:12:32] Trustee Rogers: So the last application on the agenda is the HACC.

[1:12:38] Trustee Rogers: And I did see someone from the applicant here.

[1:12:44] Trustee Rogers: So who has the, Farine HACC, if you could put,

[1:12:49] Trustee Rogers: Farine HACC in the will, if you could promote

[1:12:52] Trustee Rogers: and we'll get to you, Farine, in a minute.

[1:12:56] Trustee Rogers: If you could just leave your camera off

[1:12:58] Trustee Rogers: and your mic off for a second

[1:13:00] Trustee Rogers: while we have the staff report and then i'll come to you with any comments that you might have

[1:13:07] Trustee Rogers: over you planner testimony thank

[1:13:10] Planner: you trustee rogers so matup 2021.3 is hack and i believe

[1:13:15] Planner: that's the correct pronunciation i'm hoping uh so that says for 752 c view road um and the staff

[1:13:22] Planner: report provides a preliminary assessment for a temporary use permit for short-term vacation

[1:13:27] Planner: rental within a dwelling unit. The application is a result of proactive bylaw enforcement and

[1:13:34] Planner: this would allow the STPR use to continue within the existing dwelling. So the application is for

[1:13:41] Planner: a maximum of six guests with the rental of the dwelling for a maximum of four weeks during the

[1:13:48] Planner: summer months and 30 days from October to May. The use will be part-time and secondary to the

[1:13:55] Planner: continued use of the property by family and friends the rationale for the application is

[1:14:03] Planner: to comply with land use regulations and that the use is helpful to the maintenance costs

[1:14:09] Planner: and upkeep of the property so the subject property is 0.4 hectares or an acre in size which

[1:14:16] Planner: is average or slightly smaller than the surrounding properties although larger than those

[1:14:21] Planner: across Seaview which are smaller and more typical of the Arbutus Road area to

[1:14:27] Planner: the east. The closest dwelling unit is across Seaview and about approximately

[1:14:32] Planner: 50 meters away. The dwelling is sited in an interior open area of the property

[1:14:39] Planner: which is well screened from surrounding properties by mature trees around the

[1:14:43] Planner: entire perimeter. The driveway has parking space capacity for two cars. So

[1:14:50] Planner: So the applicants have indicated

[1:14:52] Planner: that they've discussed the rental use with some neighbors

[1:14:54] Planner: and that they will be consulting further

[1:14:56] Planner: if the application advances.

[1:15:02] Planner: So in terms of just a preliminary assessment of impacts,

[1:15:06] Planner: so the potential impacts can be considerable

[1:15:10] Planner: on direct neighbors and in the local neighborhood

[1:15:13] Planner: and the use could also be impactful

[1:15:15] Planner: to establish commercial accommodation operations

[1:15:18] Planner: given increased by the increased alternative supply as assessed the size

[1:15:27] Planner: of the property and relative to surrounding properties and distance to

[1:15:32] Planner: neighbors the some of those issues could be mitigated for such as noise and

[1:15:43] Planner: and nuisance from the use. The applicants have also indicated that they screen their

[1:15:49] Planner: potential renters closely to ensure that they're quiet and respectful.

[1:15:56] Planner: There are numerous conditions that are in the permit that resulted from the consultation

[1:16:01] Planner: process for the STVR TUP that was issued for 538 Arbutus earlier this year, and these include

[1:16:11] Planner: limits on summer and off-season rental and providing contact information to

[1:16:17] Planner: surrounding property owners and so the actual limits on the summer rental

[1:16:25] Planner: period are actually more permissive than was actually requested in the

[1:16:31] Planner: application so in terms of consultation if the application proceeds all

[1:16:38] Planner: neighbors would also be notified within 100 meters as required and as our recommendation

[1:16:47] Planner: one of our recommendations is this would go to the APC for further review and discussion

[1:16:55] Planner: just in terms of water and septic the property is now part of the Campbell Bay Bennett sorry

[1:17:02] Planner: Campbell Bennett Bay Water Improvement District but it also has a rainwater collection and storage

[1:17:07] Planner: system. So it was previously sourced from a groundwater well which is no longer functional

[1:17:14] Planner: and as part of that the building permit they were required to install a backup system of

[1:17:20] Planner: 13,640 liter rainwater collection system. That's now that they've connected to the

[1:17:28] Planner: improvement district they continue to use the rainwater system for irrigation. Additionally

[1:17:36] Planner: the dwelling has water conservation signage and water conservation reminders in their

[1:17:43] Planner: information package which was included as an attachment. Again there's two conditions for

[1:17:49] Planner: water conservation that were included in the proposed permit. So just to summarize the TUP

[1:17:56] Planner: as drafted it was based on the recent TUP issued at 538 Arbutus Drive and was

[1:18:06] Planner: was that also relied upon existing OCP TUP guidelines,

[1:18:12] Planner: the draft STVR guidelines that were a part of bylaw 167,

[1:18:17] Planner: which was never adopted and additional measures

[1:18:20] Planner: that were taken from other LTAs or local trust areas.

[1:18:25] Planner: So it's been currently drafted for a three-year period,

[1:18:28] Planner: which could be renewed for further three years.

[1:18:32] Planner: and just noted on note that the LTC may opt at this point to amend the TUP to remove or insert

[1:18:40] Planner: further conditions prior to us undertaking notification. So our recommendation or the two

[1:18:49] Planner: recommendations are that the LTC direct staff to proceed with the TUP by undertaking statutory

[1:18:55] Planner: statutory notification. And secondly, that the LTC refer the application to the Advisory

[1:19:02] Planner: Planning Commission. And the recommendations, the rationale for those are, two recommendations

[1:19:08] Planner: are that the neighbor notification and referral to the APC would facilitate further neighbor

[1:19:14] Planner: and community input to guide the LTC's decision-making process for the proposed use, that the guest

[1:19:20] Planner: capacity and part-time STVR use is moderate and reasonable the rationale is reasonable

[1:19:27] Planner: the applicants have incorporated water conservation measures and the permit is

[1:19:33] Planner: drafted provides conditions that are consistent with guidelines and proceeding with the

[1:19:40] Planner: to facility sorry proceeding will facilitate the statutory notification in order to obtain

[1:19:45] Planner: on neighbor input on the proposed use.

[1:19:49] Planner: And that's my summary.

[1:19:53] Trustee Rogers: Questions for the trustee

[1:19:54] Trustee Rogers: before I turn to the applicant from trustees

[1:19:57] Trustee Rogers: for the planner, I'm sorry.

[1:20:01] Trustee Rogers: No, no questions for the planner.

[1:20:03] Trustee Rogers: So for me, if you want to turn your, your mic

[1:20:09] Trustee Rogers: and you're welcome to unmute yourself.

[1:20:11] Trustee Rogers: Oh, hi.

[1:20:13] Trustee Rogers: And yes.

[1:20:15] Trustee Rogers: yes so if you have any comments related to the staff report

[1:20:19] Voice 7: yeah just wanted to

[1:20:22] Voice 7: say thank you for everyone for your time and mostly I just wanted to put a face

[1:20:27] Voice 7: to the application and just say thank you for all the work and mostly a little

[1:20:34] Voice 7: correction actually Phil we the ground the well was never functional so when my

[1:20:40] Voice 7: partner and I bought the property in 2006. It was salty we had it checked so we were never able to

[1:20:48] Voice 7: use the groundwater so then we had the rainwater roof water collection system which we used for

[1:20:55] Voice 7: many many years and still do for irrigation and have it if ever needed it's fully piped into the

[1:21:02] Voice 7: house um so that um yeah that's something that i just wanted to mention and mostly this cabin is

[1:21:10] Voice 7: like primarily for family like for ourselves um and we're very very selective about any potential

[1:21:18] Voice 7: guests that may come here um the value that kind of runs the the application and how we are here

[1:21:25] Voice 7: is respect so really respecting the land the water and our neighbors um and since speaking

[1:21:31] Voice 7: Speaking with you, Phil, I have, because I've been here for a couple of weeks, we're here

[1:21:36] Voice 7: as much as we can be in the summer, so really little use in the summer.

[1:21:41] Voice 7: It's occasional use off-season, and I've spoken to each of my direct neighbors about this

[1:21:48] Voice 7: application going in, except for one who aren't here.

[1:21:53] Voice 7: I think they're from Oregon, so I left a note on their door.

[1:21:55] Voice 7: I'm not sure when they're going to get back here, but yeah, nobody has any concerns, and

[1:22:01] Voice 7: they vote they vote they know about um the application and kind of past um guest use so

[1:22:06] Voice 7: um again mostly just want to proceed with respect and be in compliance with bylaws so um i think

[1:22:14] Voice 7: that's that's all thank you do

[1:22:17] Trustee Rogers: i the trustees have questions for the applicant i have one

[1:22:20] Trustee Rogers: um uh nice to meet you i'm guessing that the the two trustees probably know you uh but i don't

[1:22:29] Trustee Rogers: um my my my question is this is um i i noted in your your your uh your uh guest accommodation

[1:22:39] Trustee Rogers: booklet you had the acknowledgement of it was so much territory on the front thank you for doing

[1:22:44] Trustee Rogers: that um one of the things i've done in some of the other one of the things we've done in some

[1:22:48] Trustee Rogers: of the other local trust areas and i i realized i hadn't raised this on maine before is to ask the

[1:22:53] Trustee Rogers: the applicants to put in a short history of the Indigenous people

[1:23:00] Trustee Rogers: on a particular island, and just so the guests to the island

[1:23:06] Trustee Rogers: get that sense.

[1:23:07] Trustee Rogers: I'm seeing you nod, and I gather you would not have any concerns

[1:23:10] Trustee Rogers: about doing that.

[1:23:11] Trustee Rogers: So what I was going to suggest is that we ask you to work with Phil,

[1:23:17] Trustee Rogers: and we have a senior intergovernmental First Nations advisor

[1:23:20] Trustee Rogers: who can provide appropriate language and sort of and then and then that would become a page in your

[1:23:26] Trustee Rogers: and you'd be fine with that in terms of conditions of the tup absolutely

[1:23:31] Voice 2: 100 percent um fine i

[1:23:34] Voice 2: actually think that's yeah very very

[1:23:36] Voice 2: important okay

[1:23:37] Trustee Rogers: i i assume thank you i appreciate that

[1:23:40] Trustee Rogers: because i think that's something that we're trying to do on a more regular basis is try and get as

[1:23:45] Trustee Rogers: as much information out there.

[1:23:46] Trustee Rogers: And I know Maine Island is very conscious of that.

[1:23:50] Trustee Rogers: So I've seen a number of the signage around the community.

[1:23:55] Trustee Rogers: So thank you for that.

[1:23:57] Trustee Rogers: So trustee, thank you.

[1:23:58] Trustee Rogers: We're going to turn back to the trustees now

[1:24:00] Trustee Rogers: and ask them how they wish the trustees.

[1:24:06] Trustee Rogers: A couple of recommendations here.

[1:24:09] Voice 4: I can make the motions.

[1:24:12] Voice 4: I'm kind of torn about the advisory planning commission

[1:24:16] Voice 4: because we've already gone through it with them,

[1:24:19] Voice 4: but, and also having concerns not with this application,

[1:24:24] Voice 4: but the fact that this is the second application

[1:24:27] Voice 4: for the same area.

[1:24:29] Voice 4: So a cautionary note is at some point,

[1:24:32] Voice 4: we're going to have to come up with some kind of criteria

[1:24:35] Voice 4: that says we can't put 10 temporary use permits

[1:24:39] Voice 4: on the same street.

[1:24:40] Voice 4: So just a little red flag there.

[1:24:43] Voice 4: Anyways, I'll move that the Main Island Local Trust Committee

[1:24:45] Voice 4: direct staff to proceed with temporary use permit

[1:24:48] Voice 4: application MA-2021.3 Act

[1:24:52] Voice 4: by undertaking statutory notification.

[1:24:56] Trustee Rogers: Okay, so that's been seconded.

[1:24:58] Trustee Rogers: And is there anybody wish to speak to that motion?

[1:25:01] Trustee Rogers: Now I'll call the vote all in favor, that's fine.

[1:25:05] Voice 4: I move that the Main Island Local Trust Committee

[1:25:07] Voice 4: direct staff to refer application MA-TUP-2021.3 Act

[1:25:12] Voice 4: to the Main Island Advisory Planning Commission.

[1:25:16] Trustee Rogers: And that's been seconded.

[1:25:17] Trustee Rogers: Is there any further discussion related to that?

[1:25:19] Trustee Rogers: All in favor?

[1:25:20] Trustee Rogers: So that passes.

[1:25:22] Trustee Rogers: And does anybody, I've raised an issue

[1:25:26] Trustee Rogers: for the terms of the draft permit,

[1:25:30] Trustee Rogers: but does anybody else have any issues

[1:25:32] Trustee Rogers: related to the terms of the draft permit?

[1:25:34] Trustee Rogers: Then I'm going to move that the LTC request staff

[1:25:38] Trustee Rogers: to work with the applicant

[1:25:43] Trustee Rogers: to add a condition to the draft permit

[1:25:49] Voice 14: or

[1:25:50] Trustee Rogers: a short Indigenous cultural acknowledgement

[1:25:54] Trustee Rogers: in the guest information package.

[1:26:00] Trustee Rogers: Now, Pat, I'll just make sure I went slowly,

[1:26:02] Voice 13: but did you get that, Pat?

[1:26:03] Voice 13: Pat, did you get that?

[1:26:20] Voice 13: She's trying to talk to you.

[1:26:22] Trustee Rogers: Sorry, okay.

[1:26:24] Trustee Rogers: Is she nodding, yes?

[1:26:27] Voice 6: Hi, can you hear me now?

[1:26:28] Voice 6: yes

[1:26:29] Trustee Rogers: I can okay

[1:26:30] Voice 6: I got up to the part in for a short indigenous cultural uh

[1:26:36] Trustee Rogers: uh cultural

[1:26:38] Trustee Rogers: acknowledgement okay

[1:26:40] Voice 14: in

[1:26:41] Trustee Rogers: the guest package in the guest package

[1:26:47] Voice 14: okay okay

[1:26:49] Trustee Rogers: so so what will happen is

[1:26:51] Trustee Rogers: I did I did someone to second that thank you trustee mon second that so what will happen is

[1:26:57] Trustee Rogers: is that Planner Justin Male will work with

[1:27:01] Trustee Rogers: to try and put some language.

[1:27:02] Trustee Rogers: I sent him an example from a different island

[1:27:05] Trustee Rogers: with just some, it's very, it was like three paragraphs,

[1:27:08] Trustee Rogers: just gives a little bit of the history.

[1:27:09] Trustee Rogers: So thank you for that, agreeing to that.

[1:27:11] Trustee Rogers: I'll call the vote on that.

[1:27:12] Trustee Rogers: All in favor, so that passes.

[1:27:14] Trustee Rogers: But with that, is there anything else

[1:27:17] Trustee Rogers: from either of the trustees?

[1:27:19] Trustee Rogers: Nope, thanks very much, nice to meet you, Farheen.

[1:27:22] Trustee Rogers: Is it Farheen, am I pronouncing that correctly?

[1:27:24] Voice 7: Farheen.

[1:27:25] Trustee Rogers: Farheen, thanks very much.

[1:27:26] Trustee Rogers: nice to meet you hopefully i'll see you on the island

[1:27:28] Voice 13: someday yeah

[1:27:32] Trustee Rogers: okay uh so that brings us to

[1:27:36] Trustee Rogers: how are trustees doing would you like a short break yes they have

[1:27:41] Voice 4: really hard chairs at the

[1:27:43] Voice 4: hall okay

[1:27:44] Trustee Rogers: so let's break uh for uh let's break for uh 10 minutes is that enough uh and then we'll

[1:27:50] Trustee Rogers: keep moving so thanks uh planner testimony i think that's it for you so we'll see you next time

[1:27:55] Trustee Rogers: So we'll break till 20 to 2.40.

[1:28:00] Trustee Rogers: Thanks, Will.

[1:28:01] Trustee Rogers: And we'll see you back.

[1:28:02] Trustee Rogers: Everyone that's still here, we'll see you back here in

[1:28:05] Voice 13: 12 minutes.

[1:38:41] Trustee Rogers: Okay, everybody seems to be back. Is Pat back at her station there?

[1:38:46] Trustee Rogers: She is.

[1:38:49] Trustee Rogers: Thanks, Pat.

[1:38:51] Voice 13: And Will, you're good?

[1:38:54] Voice 9: I'm good.

[1:38:57] Voice 13: Then

[1:38:57] Trustee Rogers: let's start one minute early.

[1:39:02] Trustee Rogers: So the next item on the agenda is on page 80 of the revised agenda, 75 of the original agenda.

[1:39:14] Trustee Rogers: and it's a one-page staff report

[1:39:17] Trustee Rogers: about the flexible housing project.

[1:39:20] Trustee Rogers: Honourable Chadwick, I think that's over to you.

[1:39:23] Trustee Rogers: Hi,

[1:39:24] Voice 5: so thanks Chair Rogers.

[1:39:28] Voice 5: So I thought the purpose of putting this memo

[1:39:32] Voice 5: onto the agenda was just to identify a couple of points

[1:39:37] Voice 5: that one that needs,

[1:39:40] Voice 5: that I want to provide some clarification around

[1:39:42] Voice 5: around and then related to the sort of pilot area

[1:39:48] Voice 5: that the flexible housing would apply to.

[1:39:51] Voice 5: And the other one was around what the maximum square footage

[1:39:57] Voice 5: would be to sort of initiate a bit of discussion around that

[1:40:01] Voice 5: because ultimately we'll have to define that in the by-law.

[1:40:06] Voice 5: So in the memo, I just identified some of the key elements

[1:40:08] Voice 5: of the draft by-law.

[1:40:10] Voice 5: So the fact that we'll be focusing on a pilot area that would include lots under five acres and outside water service areas and areas identified on the groundwater mapping as critical or potentially critical, that the bylaw will include regulations related to rain catchment,

[1:40:28] Voice 5: um that a maximum total density uh or square footage based on square footage will will um

[1:40:37] Voice 5: will vary for different sizes of lots so that's also a question right out there um that stbr use

[1:40:45] Voice 5: will be prohibited and um rbs would not be considered as dwellings so if there are any

[1:40:51] Voice 5: other things in addition to that you'd like the uh the bylaw to consider um this this i think

[1:40:57] Voice 5: would be an opportunity to identify and discuss those. So with respect to the areas, two areas

[1:41:05] Voice 5: that I'd sort of flagged for discussion, I'll just focus on that right now. So the pilot area,

[1:41:12] Voice 5: I know last meetings kind of came at the end of a very, very long meeting. So we didn't really have,

[1:41:17] Voice 5: I don't think anybody had much energy to really sort of dig in or think about it.

[1:41:22] Voice 5: So with respect to the pilot area, there was a little bit of discussion around the mapping

[1:41:27] Voice 5: and the groundwater mapping the fact that um there there you know there still is some work

[1:41:33] Voice 5: to be done to identify you know what we know is critical and what we know is potentially critical

[1:41:38] Voice 5: and i did have a discussion um with william about that and i know trustees had actually uh suggested

[1:41:44] Voice 5: that we maybe just you know we look at the just excluding the areas we know are critical and i

[1:41:51] Voice 5: discussed that with william and really he said um there's a fair amount of work that would have to

[1:41:56] Voice 5: be done to get to that point. So that's the work that we've initiated with Galliano and North

[1:42:01] Voice 5: Pender. So those are the projects that are their top priorities right now that we're focusing on.

[1:42:06] Voice 5: And so the opportunity will come when the main LTC sort of bumps that up to a top priority and

[1:42:16] Voice 5: that's when we can dig in. But for the time being the suggestion is we just stick with

[1:42:21] Voice 5: with what the mapping is telling us with the opportunity obviously to expand the bylaw

[1:42:28] Voice 5: once we have more information so we'll end up with a bylaw that's got all the elements

[1:42:35] Voice 5: that have been identified here and additional ones if you sort of identify any additional

[1:42:42] Voice 5: ones and then and that can be expanded so that's that's sort of where I just wanted

[1:42:48] Voice 5: to provide that sort of piece of clarification and see if there were any questions or some respect to

[1:42:54] Voice 5: to that point oh

[1:42:57] Trustee Maude: yeah trusty dots well

[1:42:59] Voice 4: dave can go first i

[1:43:01] Trustee Maude: just i was wondering if maybe perhaps

[1:43:03] Trustee Maude: just for clarification if we could get a map just showing what the pilot area has boiled down to

[1:43:13] Voice 5: yes i can certainly get one together um and i did actually i was trying to get one together before

[1:43:19] Voice 5: the meeting but because of the way that holiday times and such at this time are

[1:43:24] Voice 5: I wasn't able to get Barb to do that for us but certainly I can bring one to the

[1:43:30] Voice 5: next next meeting mm

[1:43:33] Voice 4: -hmm the way to follow up to follow up on that the map

[1:43:41] Voice 4: would be really helpful but I think whatever area we set even if it turns

[1:43:45] Voice 4: out to only be three or four lots it's a start I think uptake is not going to be

[1:43:50] Voice 4: really fast it's like what we went through with secondary suites where to my knowledge we have none

[1:43:55] Voice 4: legal ones that are actually built purpose-built but i think it's a start is a start

[1:43:59] Voice 4: um so there's lots of good stuff in here the um the lot coverage square footage um

[1:44:05] Voice 4: so i'm like to me and i'm sure this is what your thoughts are but obviously if you've got

[1:44:11] Voice 4: one house at whatever 2500 square feet and then instead you want to have three houses

[1:44:16] Voice 4: I think we should be shrinking the footprint as much as we can for lot coverage.

[1:44:21] Voice 4: To me, the ultimate goal was to instead of having 20% lot coverage on rural property, we would reduce it by a lower percentage.

[1:44:30] Voice 4: So some formula like that.

[1:44:32] Voice 4: Even to me, when we talk about 2,500 square foot house, and this is where I often get confused, but to me, the house footprint on the land of the house has to be as small as possible.

[1:44:45] Voice 4: so if that means you're going to have a two-story house with 1200 square feet on the main floor

[1:44:50] Voice 4: that's fine but if you're going to have a sprawling 2500 square foot house for me that's a really big

[1:44:55] Voice 4: house so so i see these numbers as being large and maybe i'm missing something here but my goal

[1:45:02] Voice 4: was to see people that you know maybe 1200 1500 square foot houses and uh and then something lower

[1:45:09] Voice 4: than that having like a main house that was 1500 square feet and then maybe the one or two flexible

[1:45:16] Voice 4: houses would be 800 square feet and we really you know I live in a house that's 1500 square feet

[1:45:22] Voice 4: it's way too big for me like two people and on main island the majority of our residents we have

[1:45:27] Voice 4: families but the majority so the idea was in terms of the environment and everything we do

[1:45:32] Voice 4: it's fine to have a bigger house there's a footprint on the ground at the end of the day

[1:45:35] Voice 4: that it disturbs everything so i'm like i would like to be more conservative

[1:45:45] Voice 14: yeah

[1:45:45] Voice 5: so we're looking at total square footage so that would so 2500 for example would be

[1:45:51] Voice 5: you know that would be distributed through the entire so that's the perfect name for you know

[1:45:59] Voice 5: if you've got a secondary suite both a thousand to thousand right and

[1:46:03] Voice 5: then you've got your whatever

[1:46:04] Voice 5: ever smaller home at 500 for example right um i

[1:46:08] Voice 5: didn't i mean these numbers are not set i just

[1:46:09] Voice 5: had to i had to throw something out there okay

[1:46:12] Voice 4: so that would be the total the total square footage

[1:46:14] Voice 4: would be 25 of all the dwellings yeah wonderful okay i missed misunderstood that that's that's

[1:46:21] Voice 4: super now

[1:46:23] Voice 5: one thing i was hearing from you trustee dodds that i have a question about is is um you

[1:46:27] Voice 5: you're mentioning lot coverage.

[1:46:30] Voice 5: So total lot coverage would include other buildings.

[1:46:35] Voice 5: So are you

[1:46:36] Voice 5: suggesting that in this case,

[1:46:38] Voice 5: we reduce lot coverage as well?

[1:46:41] Voice 4: I would think so because they're, again, my personal beef.

[1:46:45] Voice 4: I know people who have workshops bigger than their houses.

[1:46:48] Voice 4: So the concept to me about the tiny home,

[1:46:52] Voice 4: the whole concept here was to shrink the ecological footprint.

[1:46:57] Voice 4: And so you're giving an amenity, you're giving somebody, you know, the bonus of having more dwellings, but let's look at the environmentally what the impact on the ground is. So yes, I mean, you put some kind of caps on outbuildings and on the size of outbuildings.

[1:47:14] Trustee Rogers: Okay, which takes you back to block coverage.

[1:47:18] Voice 14: Yeah, David.

[1:47:22] Trustee Maude: Yeah, I think that Trustee Dawson has really touched on two points there.

[1:47:27] Trustee Maude: In a lot of our zones, we don't have a maximum size for accessory buildings.

[1:47:33] Trustee Maude: We have a maximum height, but we don't have a maximum size.

[1:47:38] Trustee Maude: So I don't know if it gets captured with the work we're doing right now, but it's something to be on our radar.

[1:47:43] Trustee Maude: are. And also, I think the verbiage within what we're doing here, that word footprint is so

[1:47:51] Trustee Maude: important. So, you know, if we say your maximum footprint is 1,200 square feet, yeah, you can do

[1:48:00] Trustee Maude: two stories in a 2,400 square foot building, but it's the impact on the environment and that

[1:48:09] Trustee Maude: footprint is the key word. So I think it's really important somewhere to capture that

[1:48:14] Trustee Maude: and sort of it sends a message to people that's really what we're concerned about is

[1:48:19] Trustee Maude: the net footprint on the land.

[1:48:24] Trustee Rogers: Yeah and I

[1:48:25] Voice 14: agree with that although

[1:48:26] Trustee Rogers: a 2400 square foot two-story building

[1:48:33] Trustee Rogers: could easily have a bigger ecological impact than a 1200 square foot.

[1:48:39] Trustee Rogers: single-story building just because there's more more area to heat there's more going to be more

[1:48:44] Trustee Rogers: septic impact and stuff so anyway but but i think your main point is is that it's the footprint on

[1:48:50] Trustee Rogers: the ground that is is because that's how that determines how many trees you need to take down

[1:48:54] Trustee Rogers: that determines how much uh how much space you're taking up and how much could be left in a natural

[1:49:00] Trustee Rogers: state that could be a large part of what we're talking about

[1:49:03] Voice 4: right right otherwise i think this

[1:49:08] Voice 4: is all super do you need a motion to go ahead to draft the bylaw no we've already had we've

[1:49:14] Voice 5: i already had that last time so this is really to just uh

[1:49:17] Voice 13: just for

[1:49:18] Voice 5: clarification and just a little

[1:49:20] Voice 5: bit more

[1:49:20] Voice 5: discussion around uh around that that uh the question of uh square foot footage footprint

[1:49:27] Voice 5: um lot coverage this is useful okay

[1:49:32] Trustee Rogers: thank

[1:49:33] Voice 4: you i i do want to go back to the original the tiny

[1:49:37] Voice 4: homes and the tiny homes on wheels and I sort of and I wouldn't this is just an aside and not to

[1:49:44] Voice 4: be in this but at some point you know if somebody already has sort of their main house and someone

[1:49:49] Voice 4: else has which I know people do if they have a tiny home on wheels and they can temporarily park

[1:49:55] Voice 4: it under the zoning on a neighbor's property that allows multiple dwellings and then when they can

[1:50:00] Voice 4: either move on or move up to somewhere else take that home with them so I still feel badly we've

[1:50:06] Voice 4: kind of lost our ability to the tiny home market which these you know they're they're very well

[1:50:12] Voice 4: built these structures that are coming in and on name we have quite we have a number of them now so

[1:50:16] Voice 4: so somewhere in the background we need to keep in mind that that may be for some people the only way

[1:50:22] Voice 4: they're going to own own their own home and be able to rent a space to park it well i've thrown

[1:50:29] Voice 4: them out totally at this point because we talked about rvs and tiny you know the purpose-built tiny

[1:50:35] Voice 4: Tiny homes technically are built as an RV, but they're much, much different than a metal RV.

[1:50:43] Voice 5: Yeah, I can think about that a little bit and see how we can address it.

[1:50:50] Voice 4: That would be good.

[1:50:50] Voice 4: People are bringing in these metal, like there's pods, they're bringing in office pods now,

[1:50:56] Voice 4: bringing in these prefab structures that are very efficient to put up.

[1:51:06] Trustee Rogers: Okay.

[1:51:06] Trustee Rogers: Yeah, go ahead, Dave.

[1:51:08] Trustee Maude: Yeah, just to follow up on that.

[1:51:11] Trustee Maude: I think we tried to deal with it last file of amendments,

[1:51:15] Trustee Maude: but my recollection is we're not really,

[1:51:19] Trustee Maude: really crystal clear on the difference between an RV and a tiny home within

[1:51:23] Trustee Maude: our definitions.

[1:51:25] Trustee Maude: And is that something in your mind,

[1:51:28] Trustee Maude: planner Chadwick, that we should be putting our head around?

[1:51:32] Trustee Maude: Because I understand the verbiage there saying that if our RV would not

[1:51:38] Trustee Maude: count but if a tiny home per se is going to get captured under the rv definition maybe that might

[1:51:44] Trustee Maude: quite not be our intent yeah

[1:51:48] Voice 5: like i can have a closer look at it um because essentially yeah

[1:51:52] Voice 5: the the tiny home on wheels would be considered an rv and would have to um you know uh the um

[1:51:59] Voice 5: And the province recently put out quite an extensive report on tiny homes.

[1:52:11] Voice 5: So I'll have a deeper dive into that and see if there's anything that could inform this for us.

[1:52:19] Voice 5: And

[1:52:20] Voice 4: can you copy us that report?

[1:52:22] Voice 4: Yeah.

[1:52:23] Voice 4: Thank you.

[1:52:28] Trustee Rogers: Okay.

[1:52:29] Trustee Rogers: Any other questions or comments for the planner?

[1:52:32] Trustee Rogers: do you have any other questions for us Planner Chadwick?

[1:52:37] Voice 5: At some point we will have to think

[1:52:41] Voice 5: about the well I mean I can you know I can come back with suggestions around the footprint idea

[1:52:54] Voice 5: perspective and in the square footage I mean there's still there's a question of whether we

[1:53:01] Voice 5: we should be considering a different amount

[1:53:04] Voice 5: for different sized lots.

[1:53:06] Voice 5: So lots that are under 0.6 hectares

[1:53:09] Voice 5: and then the ones that are above.

[1:53:11] Voice 5: So I do agree that we should maybe look at

[1:53:14] Voice 5: a slightly bigger opportunity for the larger lots.

[1:53:19] Voice 5: I guess that would be that.

[1:53:20] Voice 4: Yeah, absolutely, absolutely.

[1:53:23] Voice 4: Cause it would make a difference.

[1:53:26] Voice 4: So please do.

[1:53:27] Voice 4: okay

[1:53:29] Voice 5: okay that's all for me thanks uh chair rogers good

[1:53:34] Trustee Rogers: thanks for the update and we'll

[1:53:36] Trustee Rogers: look forward to this this is getting we're getting down to the details so that's great

[1:53:43] Trustee Rogers: it's great okay thanks very much uh okay we're into um item uh 14 of the agenda

[1:53:51] Trustee Rogers: uh we have our top priorities report which was found uh uh where we see the flexible housing

[1:53:57] Trustee Rogers: regulations the minor amendments and the groundwater stability any changes to

[1:54:02] Trustee Rogers: those from any anybody nothing and then the app and then we also have the

[1:54:07] Trustee Rogers: projects report which we have a we have a couple of projects still there that we

[1:54:13] Trustee Rogers: can consider if anything gets finished although I'm guessing by our top

[1:54:17] Trustee Rogers: priorities that it's going to take much of the rest of this term to finish those

[1:54:21] Trustee Rogers: and then we have the applications report are there any questions from trustees related to

[1:54:28] Trustee Rogers: the various applications that are on the list we dealt with a few of them today

[1:54:32] Trustee Rogers: don't see anything then at the then we have the LTC expense summary report once again I see that

[1:54:44] Trustee Rogers: the trustees have spent zero, which is great.

[1:54:49] Trustee Rogers: And we, of course, our budget,

[1:54:50] Trustee Rogers: our LCC meeting expense is quite low

[1:54:53] Trustee Rogers: because of nobody's traveling yet.

[1:54:57] Trustee Rogers: Any questions about that?

[1:54:59] Trustee Rogers: I'll just move through this.

[1:55:01] Trustee Rogers: There's more applications,

[1:55:03] Trustee Rogers: and then there's a report from the Conservancy.

[1:55:07] Trustee Rogers: Just something to put in your hopper

[1:55:12] Trustee Rogers: to think about at some point.

[1:55:13] Trustee Rogers: we the executive did have its meeting its annual meeting with the conservancy and one of the things

[1:55:17] Trustee Rogers: i raised with them is i think it would be good for the conservancy to come to an ltdc once a year

[1:55:23] Trustee Rogers: to sort of just talk to us about you know their their their um uh their presence on a particular

[1:55:31] Trustee Rogers: island and what their plans are and what they're doing just to raise some of the awareness we may

[1:55:36] Trustee Rogers: want to put that on the agenda sometime uh they haven't said that they're willing to do that so i

[1:55:41] Trustee Rogers: I don't want to offer it up yet.

[1:55:42] Trustee Rogers: It's just because of their staffing issues.

[1:55:44] Trustee Rogers: And of course, if we can find a way to do it electronically,

[1:55:48] Trustee Rogers: it saves people traveling.

[1:55:50] Trustee Rogers: Anyway, they're doing wonderful work

[1:55:52] Trustee Rogers: and they have some very exciting announcements

[1:55:54] Trustee Rogers: that they put out in the last little while,

[1:55:56] Trustee Rogers: including a couple more nature reserves

[1:56:00] Trustee Rogers: and some arrangements they've made

[1:56:04] Trustee Rogers: to manage some islands that other organizations have.

[1:56:08] Trustee Rogers: It's a great and exciting time.

[1:56:10] Trustee Rogers: Plus, they've just finished, they've finally hired their endangered species coordinator.

[1:56:18] Trustee Rogers: I saw the notice come out about a week ago.

[1:56:20] Trustee Rogers: So that's the funding we've got from the federal government, which is a fairly large piece of funding for us to do.

[1:56:26] Trustee Rogers: And they've hired that person.

[1:56:28] Trustee Rogers: So that work can now start in earnest.

[1:56:32] Trustee Rogers: So, OK, so that's all of the items on our 14.

[1:56:36] Trustee Rogers: Under new business, we have one issue.

[1:56:37] Trustee Rogers: And that's, if I could bring Planner Chadwick back, that's just that the APC has sort of come back to Planner Chadwick and said, could this LTC be a little bit more specific in what they would like us to look at in terms of the main island affordable housing society project, which we referred to them in June?

[1:56:58] Trustee Rogers: June, do you have, I'm sort of paraphrasing

[1:57:01] Trustee Rogers: what you told me and put in your email.

[1:57:03] Trustee Rogers: Do you have any more specific information than that

[1:57:08] Trustee Rogers: or something more detailed?

[1:57:11] Voice 5: Sure, yeah.

[1:57:12] Voice 5: So I had a chance to talk to Stephen Cropper, the chair,

[1:57:17] Voice 5: and he was suggesting,

[1:57:21] Voice 5: because this is a fairly large application

[1:57:25] Voice 5: and there's a lot of details

[1:57:27] Voice 5: that it would be very difficult for the APC to know how to move through it and that it would be very useful for them to have sort of some focused questions from the trustees, things that you'd like them to look at specifically and provide their reflections on

[1:57:50] Voice 5: on what elements of the application

[1:57:54] Voice 5: are of particular interest to you for them to focus on.

[1:58:01] Voice 5: Otherwise, they're just not going

[1:58:02] Voice 5: to know how to focus or even with what kind of lens

[1:58:08] Voice 5: to look at the material.

[1:58:10] Voice 5: So that's why I suggest we have a bit of a discussion

[1:58:15] Voice 5: and identify some of those those key key points and uh you know i think there's a number of things

[1:58:22] Voice 5: that have come up um through meetings um you know such as um the uh you know the the side

[1:58:32] Voice 5: lots stuff stuff the the you know covenants on the uh second lot and that sort of thing so um

[1:58:42] Voice 5: So yeah, so really just wanting to tease out what are those specific questions that are sort of in your minds that you're wanting some feedback on.

[1:58:53] Trustee Rogers: Yeah, Deneen.

[1:58:54] Trustee Rogers: of

[1:58:55] Voice 4: course the major stumbling block all along has been the total rejection by the neighbors

[1:59:00] Voice 4: and particularly the neighbors that lie to the west and the setback of that area and the dilemma

[1:59:07] Voice 4: of wrapping the housing site you know around the uh the various trees that have to be safe that the

[1:59:14] Voice 4: balance between the environmental protection that's going in um the possibility also in this

[1:59:20] Voice 4: concern that despite all of the rainwater report that a lot of water will come off of all of these

[1:59:27] Voice 4: roofs and these roads and the flooding that goes on to the neighbors to the north will

[1:59:33] Voice 4: be exasperated concerns now that two of the neighbors are have as far as i know wells have

[1:59:39] Voice 4: dried up and well the housing society has supposed to has been told they have an excellent well

[1:59:45] Voice 4: Well, in our walkabout, one consideration also that came up was, you know, there are folks who, as neighbors, don't have very good wells, and so is that another amenity possibility of some sort of water system for the neighbors to the north?

[2:00:00] Voice 4: if you have that high of producing well and your neighbors have a poor well.

[2:00:05] Voice 4: So concerns about traffic impacts up onto an already busy road.

[2:00:11] Voice 4: We really haven't talked about the road access.

[2:00:13] Voice 4: I know it'll be engineered driveway, but nonetheless,

[2:00:15] Voice 4: that's going to be a busy road with the public trail and with the traffic,

[2:00:20] Voice 4: especially in the summer, the ferry traffic, the bike traffic.

[2:00:24] Voice 4: So those are sort of my major questions for now.

[2:00:28] Voice 4: know

[2:00:29] Trustee Rogers: so you're so so just so i'm clear so that you see them weighing in on those issues like

[2:00:36] Trustee Rogers: what are they what's their opinion about the setback that's being proposed related to the

[2:00:41] Trustee Rogers: neighbor to the west that's sort of what and

[2:00:43] Voice 4: what's the viability of or importance of that

[2:00:46] Voice 4: in terms of of being members of a community is that something that the trust committee should

[2:00:51] Voice 4: should take into consideration impacts on neighbors or is that something that because

[2:00:56] Voice 4: because the amenity is so so special should we be ignoring that i would like more advice around that

[2:01:03] Voice 4: we've heard very strong words from all of the neighbors totally opposed to the project um which

[2:01:09] Voice 4: is common for almost any project and i would like to hear from the apc whether that's any of that

[2:01:15] Voice 4: doesn't have validity they're all community members what do they think about that

[2:01:19] Voice 4: and

[2:01:20] Trustee Rogers: what do they

[2:01:20] Voice 4: think and yeah

[2:01:22] Trustee Rogers: that sounds like about four questions in there and i'm trying to

[2:01:26] Voice 4: Okay, we'll

[2:01:26] Trustee Rogers: keep them busy.

[2:01:28] Trustee Rogers: Okay, well, those four.

[2:01:30] Trustee Rogers: And then there was your question about could the well be an amenity?

[2:01:34] Trustee Rogers: We talked about that before, I seem to recall, somewhere along the way.

[2:01:37] Voice 4: I don't think so, but it's another, you know, it came up as we walked through

[2:01:41] Voice 4: because of the fact that two of the neighbors that came to the walkabout

[2:01:46] Voice 4: are experiencing trouble with wells.

[2:01:48] Voice 4: It may not be acceptable to the neighbors,

[2:01:50] Voice 4: it may not be acceptable to the housing committee,

[2:01:52] Voice 4: but you are our William Shoba has told us this is a fabulous well so let's think outside the box

[2:01:58] Voice 4: about the water um individual waters water systems are very expensive and hard to put in place

[2:02:03] Voice 4: so that's another issue but we did create a community well at our community center when

[2:02:09] Voice 4: it got its amenity rezoning many many years ago and it's not used now but doesn't hurt to have

[2:02:14] Voice 4: that provision in place for future so

[2:02:18] Trustee Rogers: okay so I'm just just trying to get some organized

[2:02:22] Trustee Rogers: questions that, and I guess Narissa, Planner Chadwick, one of the questions is, do we need

[2:02:27] Trustee Rogers: to pass a series of motions, or can we just raise some issues that you can then pass on

[2:02:32] Trustee Rogers: to the APC that these are the specific issues we'd like to look at?

[2:02:35] Trustee Rogers: Yeah,

[2:02:36] Voice 5: I think you can just raise the issues, and I'm just thinking just in terms of process,

[2:02:41] Voice 5: what I can do is sort of package up what I'm hearing now into some specific questions,

[2:02:48] Voice 5: and I feed them back to you.

[2:02:51] Voice 5: just to make sure that i've got it right okay

[2:02:54] Trustee Rogers: i also heard some concern or some issue about

[2:02:58] Trustee Rogers: should the impact on traffic be a concern as in terms of whether we this is approved or not

[2:03:09] Voice 4: okay and that's you know that's that's kind of just i mean obviously it's not a professional

[2:03:14] Voice 4: issue and obviously there'll be some sort of engineered road access you won't get a subdivision

[2:03:20] Voice 4: without doing the road access the way the Ministry of Transport wants it,

[2:03:25] Voice 4: especially for the number of houses.

[2:03:26] Voice 4: We're talking 10 houses.

[2:03:28] Trustee Rogers: Are you thinking about a safety issue or an increase in traffic?

[2:03:33] Voice 4: I am. I am.

[2:03:34] Voice 4: Yeah, I'm definitely wondering

[2:03:36] Trustee Rogers: about the

[2:03:38] Voice 4: safety issue

[2:03:39] Voice 4: of opening up another driveway

[2:03:41] Voice 4: where this community pathway is going to be going shortly.

[2:03:44] Voice 4: So that's obviously the APC doesn't have expertise in that area,

[2:03:49] Voice 4: But I would like to know, do they think that this is something we need now to ask Ministry of Transport about when the subdivision application is going forward?

[2:03:57] Voice 4: How are they going to mitigate possible incidents along that trail?

[2:04:02] Voice 4: Because people are using electric bikes now and they go really, even if they have a pedal bike, they go pretty fast on those bike trails.

[2:04:07] Voice 4: So you've got a lot of conflicting traffic on that road at the moment and continue to have.

[2:04:13] Voice 4: so

[2:04:14] Trustee Rogers: part of what i part of what i i hear you saying is what do they think about certain things

[2:04:19] Trustee Rogers: or should we should

[2:04:21] Voice 4: we be asking right

[2:04:23] Trustee Rogers: and that was my other part the second part are these things

[2:04:26] Voice 4: that we should be concerned about should we care about road traffic the well the neighbors the

[2:04:33] Voice 4: neighbors to the west issues you know does is any of this or is this issues that we shouldn't even

[2:04:39] Voice 4: even be considering yeah

[2:04:41] Trustee Rogers: or where do they like yeah trustee mod um

[2:04:45] Trustee Maude: well i think one aspect that

[2:04:49] Trustee Maude: really boils down it might be very easy for the apc to address is we've had a series of

[2:04:54] Trustee Maude: correspondence from the neighbors tim and rebecca ewing almost 100 on point and and tossed a lot of

[2:05:03] Trustee Maude: what trustee dodds um is talking about i'm just wondering if it would just be worthwhile to

[2:05:08] Trustee Maude: forward that correspondence as sort of a backgrounder and say that these kind of reflect

[2:05:14] Trustee Maude: the neighbors concerns and and what do you feel a reasonable response is to each one of those

[2:05:19] Trustee Maude: individual concerns because it comes it's not a laundry list but they're they've brought up some

[2:05:24] Trustee Maude: very very good well-researched points but we've addressed a little bit and maybe through the lens

[2:05:31] Trustee Maude: of the apc we could get some community feedback from from um those pieces of correspondence

[2:05:36] Trustee Maude: because they're pretty strong and they're very clear

[2:05:41] Trustee Maude: and it might give a foundation for APC to work on.

[2:05:51] Trustee Rogers: I'm trying to think back through the various pieces of correspondence

[2:05:54] Trustee Rogers: and over time, the issues they've raised have evolved from,

[2:05:59] Trustee Rogers: for example, I don't want to put words in their mouth,

[2:06:04] Trustee Rogers: but the correspondence from that neighbor to the west,

[2:06:11] Trustee Rogers: so i don't want to say challenged but um made the point that they didn't think that the the price

[2:06:17] Trustee Rogers: point was actually affordable on main island i don't so is that something you you think should

[2:06:22] Trustee Rogers: be considered because they did make that argument they made the argument about about one of the

[2:06:28] Trustee Rogers: things that they've made repeatedly is about the buffer and how wide the buffer should be

[2:06:33] Trustee Rogers: in relation to to and i went and read some of the material related to that

[2:06:37] Trustee Rogers: that um and uh i think they've made the point i'm paraphrasing that what kind of an impact will

[2:06:46] Trustee Rogers: have on them in terms of running an agricultural operation uh those are the three that i remember

[2:06:54] Trustee Rogers: them making but there may have been more and i know they've had some longer but those are the

[2:06:59] Trustee Rogers: ones that i that stick out for me that are different than some of the other neighbors

[2:07:03] Trustee Rogers: or are there others that you can think of?

[2:07:07] Trustee Maude: I think there is some about groundwater and runoffs

[2:07:11] Trustee Maude: and basically the effect on the ecosystem.

[2:07:15] Trustee Rogers: Yeah, although it's true.

[2:07:18] Trustee Rogers: Although I put that to be the neighbors to the north

[2:07:21] Trustee Rogers: that sort of had made that point both about runoff

[2:07:24] Trustee Rogers: and in terms of the impact on their wells.

[2:07:26] Trustee Rogers: And Mr. Hoff of course made the same point.

[2:07:29] Trustee Rogers: His concern about one of his dug wells.

[2:07:34] Trustee Rogers: but that but is the apc in any position to answer those questions

[2:07:37] Trustee Rogers: i mean that's the problem i mean they get technical reports and

[2:07:41] Trustee Rogers: i mean i i think one of the things you're trying it doesn't

[2:07:44] Trustee Rogers: i'm not i'm not arguing with you i'm just trying to think those think out

[2:07:47] Trustee Rogers: loud the role of an npc is to give another

[2:07:50] Trustee Rogers: give reflection of what the community is thinking about

[2:07:53] Trustee Rogers: yep

[2:07:54] Voice 2: but

[2:07:55] Trustee Maude: but i think that's the thing is is putting a different lens on things

[2:07:59] Trustee Maude: and and advising because they're not they're not supposed to tell us they're

[2:08:02] Trustee Maude: supposed to advise us and if if they look at something and say the buffers and they they think

[2:08:08] Trustee Maude: what's proposed right now is reasonable that's really valuable pickup feedback if they if they

[2:08:14] Trustee Maude: come back and they say no there needs to be more that's a really important thing because they we

[2:08:20] Trustee Maude: haven't heard a lot and but what we have heard from the neighbors has been excessively negative

[2:08:25] Trustee Maude: and it would be nice to sort of get sort of a third party from the community looking at this

[2:08:30] Trustee Maude: in giving us feedback to the concerns of the neighbors

[2:08:33] Trustee Maude: because they are excessive.

[2:08:37] Voice 4: They are rich, sorry.

[2:08:41] Trustee Maude: What was the last word you used, David?

[2:08:45] Trustee Maude: They're excessive, yes.

[2:08:47] Trustee Maude: There's not one or two concerns.

[2:08:49] Trustee Maude: There seem to be quite a lot of concerns.

[2:08:51] Trustee Maude: Yeah.

[2:08:53] Voice 4: And Dan, you brought up the price point,

[2:08:56] Voice 4: and that's another issue.

[2:08:57] Voice 4: We were given a copy of the pro forma,

[2:09:00] Voice 4: which we're told is confidential and in the last public information meeting by main island housing

[2:09:06] Voice 4: they gave out a quote of of whatever a much higher amount than is in the pro forma and so that also

[2:09:13] Voice 4: within the community you know i've urged people to write letters but they're not um is a concern

[2:09:19] Voice 4: about price point and i don't know how valid that is in a final decision but is price point a concern

[2:09:26] Voice 4: and how we would word that to them without disclosing the pro forma,

[2:09:30] Voice 4: which I'm assuming the one that we were given is totally wrong,

[2:09:35] Voice 4: having heard the public announcement at a much higher figure.

[2:09:38] Voice 4: So there is some gray area there on the actual proposed budget

[2:09:43] Voice 4: and funding for this project.

[2:09:45] Voice 4: So funding is a concern.

[2:09:46] Voice 4: Not sure how APC would address that.

[2:09:49] Trustee Rogers: But because

[2:09:50] Voice 4: you brought it up.

[2:09:52] Trustee Rogers: Yeah, no, I brought it up because I was certainly one of the ones

[2:09:54] Trustee Rogers: that the Ewing Mackeys brought up.

[2:09:56] Trustee Rogers: they said here's the price they're talking about and here's what and i don't know whether they're

[2:10:00] Trustee Rogers: you know i didn't analyze the numbers they gave but they basically their position was

[2:10:04] Trustee Rogers: this isn't really in the context of the main island uh rental market housing market rental

[2:10:12] Trustee Rogers: housing that this these aren't really affordable but i think the point from the applicant would be

[2:10:17] Trustee Rogers: but there is nothing correct um and so therefore how do you actually compare that and the problem

[2:10:23] Trustee Rogers: problem is is there's so little for rent um but i get your point um there was something you said

[2:10:30] Trustee Rogers: that i wanted to say something about it uh and now i can't the

[2:10:34] Voice 4: pro the pro forma we were given

[2:10:37] Voice 4: is very different from the public announcement

[2:10:39] Trustee Rogers: yeah that was given right at the beginning wasn't

[2:10:41] Trustee Rogers: it

[2:10:41] Voice 4: it was the beginning and it's changed since then and we hope we presumably get a new one

[2:10:46] Voice 4: but i think the financing and the mechanism of the financing within the my concern is that within

[2:10:52] Voice 4: the community when you say affordable housing you know they assume that it will be low low low

[2:10:59] Voice 4: and and i think that the more that we can talk to the apc and get make sure that the community

[2:11:04] Voice 4: as a whole are informed the easier it will make the ultimate decision for the trustees

[2:11:09] Trustee Rogers: i mean i think it's a valid question to ask this i mean if we're going to

[2:11:15] Trustee Rogers: do this i mean this is an if right um one of the reasons we're doing it is to create a quote unquote

[2:11:22] Trustee Rogers: affordable housing project and if what's being created is effectively a a normal market housing

[2:11:29] Trustee Rogers: project then really we would see it through a very different lens because you're what we're

[2:11:36] Trustee Rogers: doing is we're creating a lot of density where some would not be and they're out the other side

[2:11:41] Trustee Rogers: of that is okay what we're creating a need that the community needs um so if if the apc came back

[2:11:48] Trustee Rogers: and said you know what this doesn't fit our definition of a fork keeping in mind and i hope

[2:11:54] Trustee Rogers: some of them are watching this because keeping in mind of course that the that the applicant is

[2:11:59] Trustee Rogers: bound at least notionally bound unless they can find the money elsewhere by the bc housings

[2:12:05] Trustee Rogers: um formula uh which is what everybody that i've come across is working off of because that's where

[2:12:12] Trustee Rogers: the money is right now and that formula of the 30 50 20 am i got that right narissa i think that's

[2:12:20] Trustee Rogers: what it is isn't it um 20 low low and 50 you know low and then 30 sort of average market that's just

[2:12:31] Trustee Rogers: to help subsidize the rest of the units and that's the that's the formula that they're all stuck with

[2:12:35] Trustee Rogers: right now or at least that's what they're basing it on but keeping in mind of that if you know if

[2:12:41] Trustee Rogers: if this was a project where they were renting everything out for $4,000 a

[2:12:44] Trustee Rogers: month, we probably wouldn't be talking about it. I mean, right.

[2:12:49] Trustee Rogers: I mean, we wouldn't, we'd be going, well,

[2:12:51] Trustee Rogers: you'd want to do what in that forest? No, I don't think so. But a,

[2:12:55] Trustee Rogers: but because it's an affordable housing project and they put so much work in

[2:12:59] Trustee Rogers: yadda yadda. Anyway. Okay. So I want to make sure Nerissa, you see,

[2:13:03] Trustee Rogers: you may that you've been able to glean maybe five or six or seven questions

[2:13:08] Trustee Rogers: out of there that you could specifically put to the and one of those questions is what questions

[2:13:14] Trustee Rogers: should we be asking about something like like yeah right because some of them they're not going

[2:13:22] Trustee Rogers: to be able to answer but they may come to the ltc and say you should go and get them to tell you

[2:13:27] Trustee Rogers: about facts about like i mean i'm not i don't i don't want to make one up that that doesn't exist

[2:13:34] Trustee Rogers: in reality but if they had not provided us with a surface water remediation report we might you

[2:13:39] Trustee Rogers: You know, they may come to us and say, you should know what kind of runoff and remediation stuff.

[2:13:44] Trustee Rogers: They've done that. But but there may be something that they come to us and say, you should go and make sure they have a wildfowl prevention plan.

[2:13:55] Trustee Rogers: I don't know. Pick something. I don't know what it might be that they might.

[2:14:00] Voice 5: Yeah. So the way that I'm sort of looking at it here, I'm just making notes.

[2:14:05] Voice 5: I think we could maybe frame these all with sort of like overarching question for each sort of overarching each point here.

[2:14:16] Voice 5: So to what extent should the following be considered and has it been effectively addressed?

[2:14:23] Voice 5: I think in the materials, that's sort of maybe how we could frame it.

[2:14:28] Voice 5: does that make sense and then what i've got um underneath that is um the concerns specifically

[2:14:34] Voice 5: related to the neighbor to the east so it's the impacts on uh agriculture uh the buffer the sort

[2:14:41] Voice 5: of privacy uh considerations and the force contigu contiguity uh uh uh that they've brought up many

[2:14:52] Voice 5: times as well those were the three key ones um i think that were key to theirs and i can uh

[2:15:00] Voice 5: see rebecca ewing's on here um i look a little bit further i think those those were the ones that

[2:15:06] Voice 5: that you brought up then i think i i i uh captured them anyways um the affordable affordability so

[2:15:14] Voice 5: that's another that's the other question the price point um the flooding runoff impact

[2:15:20] Voice 5: impacts to the north and I mean I think some of that's been addressed by the they can see

[2:15:27] Voice 5: know the extent to which that that's been addressed by the responding to the the water

[2:15:35] Voice 5: this hydro hydrologists report or the wetland specialist and there's the question around

[2:15:44] Voice 5: traffic impacts which we haven't addressed actually at all yet. Then the well as an amenity

[2:15:54] Voice 5: I think is a bit of a bigger thing. I'm not sure how the, I don't know if you want to put that on

[2:16:03] Voice 5: the APC's things. I'm willing to

[2:16:07] Voice 4: leave it out for now, they haven't more than enough to just. Yeah

[2:16:10] Voice 5: because I feel like that's something that we'd have to kind of dig in a little bit more because

[2:16:13] Voice 5: because it is a costly, you know, a big process.

[2:16:17] Voice 5: And then are there any additional questions?

[2:16:19] Voice 5: So is there anything in those things,

[2:16:23] Voice 5: neighbor impacts to the east, number of things,

[2:16:28] Voice 5: affordability, flooding runoff impacts, traffic impacts,

[2:16:32] Voice 5: is there anything I'm missing?

[2:16:38] Trustee Rogers: I think it's the west, not the east.

[2:16:40] Voice 13: Oh, yeah, it is to the west.

[2:16:43] Voice 13: I

[2:16:43] Trustee Rogers: mean, Mr. Hoff is to the east,

[2:16:48] Voice 4: We haven't really addressed any questions about the lot that Sean McHugh will end up with in terms of, I mean, we've gone ahead and made some decisions in terms of covenants.

[2:16:59] Voice 4: But are there other restrictions we should be putting on that piece of property that is going to become a single property with a land value and saleability?

[2:17:13] Voice 4: so i don't know how to word that but we really haven't mentioned or asked any input on that

[2:17:19] Voice 4: that extra lot uh

[2:17:23] Voice 5: yeah well i and i so the the way that we decided to proceed with this is that i

[2:17:30] Voice 5: will um i will send them all the information and questions and then i'll come over in august

[2:17:36] Voice 5: super and do an orientation with them to the materials walk the site um okay so um you know

[2:17:46] Voice 5: so they'll they'll have a good sense of all of the different elements because there are so many

[2:17:49] Voice 5: and i think with respect to the that lot too i i think i don't know that there's any more that we

[2:17:55] Voice 5: could do to provide any additional restrictions i mean the only question is do they think it's

[2:17:59] Voice 5: too restrictive because um right now i think it's it's going to be as as restrictive as

[2:18:05] Voice 5: as as as as it's really quite restrictive in in many many different ways so thank you anything

[2:18:16] Trustee Rogers: else okay well if there's a finder chat work sorry if you've got uh enough there it's july

[2:18:23] Trustee Rogers: i'm a little more casual in july yes is if you've got enough to to send to the apc they can always

[2:18:31] Trustee Rogers: come back and ask for clarification again and that's interesting that i'm glad to hear you're

[2:18:35] Trustee Rogers: you're going to be there in August and that's really great. Okay.

[2:18:40] Trustee Rogers: So then if that's that we, I don't think you need a motion.

[2:18:43] Trustee Rogers: You've got enough indication. And I think we, I didn't see anybody go, no,

[2:18:48] Trustee Rogers: don't ask them that. So that's great. Okay.

[2:18:52] Trustee Rogers: So the next thing on the agenda is the upcoming meeting,

[2:18:56] Trustee Rogers: which is scheduled for September 27, 2021.

[2:18:58] Trustee Rogers: And I think the plan is to do it in person, which is great.

[2:19:03] Trustee Rogers: i get to come to main island again and um i can only tell you what i said at the beginning of

[2:19:10] Trustee Rogers: this meeting unless somebody says to me no we're not going to do it that way but i heard uh i think

[2:19:16] Trustee Rogers: that's what i heard i talked to janine last week or 10 days ago and she mentioned that so i assume

[2:19:21] Trustee Rogers: trusty mod that's your and i i can only say i'll we'll we'll work on whether there can be some

[2:19:29] Trustee Rogers: connectivity whether i can bring some a camera and a commitment or find a way to be at least to

[2:19:34] Trustee Rogers: be able to record it um i think that's the minimum we'll be doing is recording it and posting it

[2:19:39] Trustee Rogers: it's it's whether we can do electronic interaction during the meetings

[2:19:45] Trustee Rogers: well

[2:19:46] Voice 4: i was going to

[2:19:47] Trustee Rogers: say the majority

[2:19:47] Voice 4: of our participants are actually on island um but we

[2:19:51] Voice 4: do have people at like applicants and we do in the past we have used telephone phone in with

[2:19:57] Voice 4: with applicants and that's probably what we,

[2:20:00] Voice 4: until they can figure out a way that we can actually

[2:20:03] Voice 4: be able to do a combination of Zoom and in-person.

[2:20:06] Voice 4: But I think in this community, the majority of people,

[2:20:09] Voice 4: and that's what we heard about the policy statement group

[2:20:11] Voice 4: too, is having the in-person meetings that we've had

[2:20:16] Voice 4: was far superior to any kind of Zoom.

[2:20:18] Voice 4: And I very much feel that way,

[2:20:20] Voice 4: certainly for our local meetings.

[2:20:22] Trustee Rogers: Right, so at a minimum, we'll have the in-person meetings

[2:20:27] Trustee Rogers: and it'll be I think it'll be broadcast and recorded and if someone needs to join from afar

[2:20:37] Trustee Rogers: at minimum we'll be able to do that by telephone. My consideration is not is not also not just for

[2:20:46] Trustee Rogers: the community members but it it's so helpful to be able to bring other staff in when we need to

[2:20:55] Trustee Rogers: like when william needs to come if he doesn't have to

[2:20:58] Trustee Rogers: get on a ferry or or or warren or somebody

[2:21:00] Trustee Rogers: needs to come that does they don't have to

[2:21:02] Trustee Rogers: get on a ferry and come to main island and it's so much

[2:21:05] Trustee Rogers: better if we can talk face to face rather than um over the phone so we're working on that but okay

[2:21:11] Trustee Rogers: so uh one it's i know one o'clock main island on um and i assume someone will book the hall

[2:21:19] Trustee Rogers: on September the 27th.

[2:21:22] Trustee Rogers: And it'll be great to be back.

[2:21:25] Trustee Rogers: And then I can actually look at properties

[2:21:28] Trustee Rogers: if there's any applications.

[2:21:32] Trustee Rogers: Okay, that's all agreed.

[2:21:34] Trustee Rogers: Then the next item on the agenda is

[2:21:35] Trustee Rogers: if anybody that's still here in attendance

[2:21:38] Trustee Rogers: wishes to speak to the, we have a second town hall

[2:21:41] Trustee Rogers: before we go into our closed meeting.

[2:21:44] Trustee Rogers: I see two, so I have two hands.

[2:21:49] Trustee Rogers: And so, Mr. Hoff, over to you first.

[2:21:53] Voice 13: We'll just, yeah, you just need to unmute yourself, John.

[2:22:03] Voice 13: Oh, you are unmuted.

[2:22:04] Voice 13: You can turn your camera on if you wish.

[2:22:16] Voice 13: You're showing up as unmuted on my screen, Mr. Hoff, but I can't hear you.

[2:22:30] Voice 13: Will, is there anything that you see that I don't see?

[2:22:36] Voice 9: No, he should be able to speak.

[2:22:38] Voice 9: speak it I can only imagine that it might be something on his end that um isn't set quite right

[2:22:49] Voice 9: um

[2:22:52] Trustee Rogers: okay can you move him back and maybe we'll bring oh there yes there you go yes now I can

[2:22:56] Trustee Rogers: hear you are

[2:22:57] Voice 8: we there now yes can

[2:22:59] Voice 8: you hear me okay sorry I had to change headsets that's fine

[2:23:04] Voice 8: yeah the only comment I wanted to make with respect to the APC in order to give them a wide

[2:23:10] Voice 8: wide enough opinion base from citizens on this island,

[2:23:16] Voice 8: I think it's very important that you forward

[2:23:19] Voice 8: all original letters regarding this issue,

[2:23:23] Voice 8: especially the ones from the neighbors

[2:23:26] Voice 8: that have never been posted on the website.

[2:23:30] Voice 8: I know there's at least 12 letters that were written

[2:23:33] Voice 8: that have never been posted.

[2:23:35] Voice 8: And most of them are very informative and very detailed.

[2:23:42] Voice 8: So, I suggest that's one of the things you need to do in order to give the APC as much

[2:23:49] Voice 8: information as possible relative to the concerns of the Maine Islanders.

[2:23:57] Voice 8: That's all I needed to say.

[2:23:58] Voice 8: Thank you.

[2:23:59] Trustee Rogers: Thank you, Mr. Hall.

[2:24:05] Trustee Rogers: Yes, I always say it's Rebecca Ewing.

[2:24:07] Trustee Rogers: It turns out to be Tim Mackey, but so whoever it is, could you

[2:24:11] Voice 13: promote them, please?

[2:24:13] Voice 13: please. You'll be able, oh, there you go.

[2:24:36] Voice 6: Hi, this time it's Rebecca Ewing. Tim's not here right

[2:24:41] Voice 6: today. I just wanted to say three things. One, on the correspondence, I, of course, have a full

[2:24:49] Voice 6: set of correspondence, so I'm happy to forward that to whoever, if that's helpful. And on that,

[2:24:56] Voice 6: I think you'll find that in our very first letter from last July, we did mention everything

[2:25:04] Voice 6: and then we kind of dove into different topics, that's how I think about it anyways, is that

[2:25:08] Voice 6: that first letter we kind of went over everything and then we kind of, as we looked into the

[2:25:14] Voice 6: different parts in more depth, we wrote those longer other letters.

[2:25:21] Voice 6: and the second thing is Nerissa if you want to bring the APC for the similar kind of walk

[2:25:27] Voice 6: about our place when you're here in August that that would be welcome and Chair Rogers if you

[2:25:34] Voice 6: want to come visit us when you're here in September think about putting you know putting

[2:25:40] Voice 6: aside some time for that. Thank

[2:25:44] Trustee Rogers: you for that that'd be great I would like to see it I've walked

[2:25:47] Trustee Rogers: the land next to you but I haven't been on your property except come up to your border through

[2:25:55] Trustee Rogers: the bush that's all I've seen so it would be good to see it from Europe

[2:26:00] Voice 6: okay that's thank you thanks

[2:26:03] Trustee Rogers: bye okay anybody else yes no that's I don't see anybody else from other any of the attendees wish

[2:26:12] Trustee Rogers: to speak to the uh the local trust committee going once going twice then thank you very much for

[2:26:22] Trustee Rogers: attending we have an in-camera meeting now and uh what will happen is we're going to stay on

[2:26:27] Trustee Rogers: this zoom but it'll be locked so you'll be asked to leave thank you very much for joining us um as

[2:26:33] Trustee Rogers: i said we'll see you on enjoy the rest of your summer and we'll uh i'll see you in person on

[2:26:39] Trustee Rogers: on the 27th of September and by which time

[2:26:43] Trustee Rogers: we will have had another trust council meeting.

[2:26:45] Trustee Rogers: So we'll have more exciting things to advise.

[2:26:47] Trustee Rogers: So could someone make the motion to go in camera?

[2:26:51] Voice 13: It's on the agenda.

[2:27:00] Voice 13: Nobody can find it, so I'll move.

[2:27:02] Trustee Rogers: I'll move that the meeting be closed to the public

[2:27:03] Trustee Rogers: in accordance with community charter to part four,

[2:27:06] Trustee Rogers: division three, section 91DG for the purpose of considering

[2:27:11] Trustee Rogers: adoption of in-camera meeting minutes

[2:27:12] Trustee Rogers: It's dated March 29th and June 21st, 2021,

[2:27:16] Trustee Rogers: and request for legal action

[2:27:18] Trustee Rogers: and the recorder and staff attend the meeting.

[2:27:21] Trustee Rogers: Is there a seconder?

[2:27:22] Trustee Rogers: Okay, all in favor?

[2:27:25] Trustee Rogers: That passed.

[2:27:26] Trustee Rogers: Oh, I didn't see Trustee Dodds.

[2:27:28] Trustee Rogers: You're in favor of going in camera, correct?

[2:27:32] Trustee Rogers: Yes, yes.

[2:27:33] Trustee Rogers: Okay, so we're going in camera.

[2:27:34] Trustee Rogers: Thank you very much.

[2:27:36] Trustee Rogers: So the three attendees, if you could go.

[2:27:39] Trustee Rogers: Yes, Will.

[2:27:40] Voice 9: Chair Rogers, I just wanted to quickly ask,

[2:27:42] Voice 9: I know that there's an item here

[2:27:45] Voice 9: we're called to order and rise and report are you rising and reporting at the next meeting or are

[2:27:50] Voice 9: we

[2:27:50] Trustee Rogers: i will rise and report at the next meeting because we won't come back nobody will be here

[2:27:55] Trustee Rogers: so i will rise and report uh at the next meeting thank you

[2:27:59] Voice 9: okay perfect so if i can ask all the

[2:28:01] Voice 9: attendees to leave the meeting and then i will lock it and we can we can carry on with this

[2:28:06] Voice 9: meeting. So just give me a few moments.