Islands Trust Council regular meeting, August 4, 2021

[0:00:00] Trustee Luckham (probable): all right good morning everybody sorry for my technology issues um welcome to the electronic

[0:00:09] Trustee Luckham (probable): meeting of uh the executive committee um regular meeting um i want to acknowledge that um

[0:00:20] Trustee Luckham (probable): we're all working in uh coast salish territory uh uh my name is peter luckham i'm elected on

[0:00:28] Trustee Luckham (probable): Thetis Island and indeed it's a pleasure to be in Lacs and and Connecticut uh territory um certainly

[0:00:39] Trustee Luckham (probable): first and foremost in our minds these days when we think about First Nations and the history on

[0:00:45] Trustee Luckham (probable): this coast uh the residential schools is um industrial schools called that is called what

[0:00:52] Trustee Luckham (probable): the penelicate school was called

[0:00:53] Voice 3: is

[0:00:55] Trustee Luckham (probable): um a tragic part of our history impacted so many people in

[0:01:02] Trustee Luckham (probable): so many ways and um there was a march on uh on uh monday um in many places not just here in shermanus

[0:01:12] Trustee Luckham (probable): um starting on penelicate and uh proceeding to the park up there with uh delegations and

[0:01:20] Trustee Luckham (probable): and speakers and drumming and healing but also happened I understand in many other places

[0:01:28] Trustee Luckham (probable): throughout the island or province so I'm grateful to all the community for standing with First

[0:01:35] Trustee Luckham (probable): Nations in these very difficult times and sharing the grief in what way we can. So I'll move on to

[0:01:43] Trustee Luckham (probable): introductions of my colleagues and staff with us today and Trustee Patrick on Salt Spring Island

[0:01:49] Trustee Luckham (probable): Good morning, Vice Chair Patrick. Vice Chair Dan Rodgers, Dan Bear Keats,

[0:01:57] Trustee Luckham (probable): Vice Chair and Councillor Sue Ellen Fast from Bowen Island. And staff contingent, we have

[0:02:05] Trustee Luckham (probable): Russ Hotson-Piller, our CAO, Claire

[0:02:07] Voice 3: Frater,

[0:02:09] Trustee Luckham (probable): Director of Services, David Mahler, Director of Local

[0:02:13] Trustee Luckham (probable): Planning Services, and Julia Mobs, Director of Administrative Services. And in the background

[0:02:18] Trustee Luckham (probable): ground here Robert Barlow who's looking after our technology and we wouldn't be able to do this

[0:02:23] Trustee Luckham (probable): without you Robert so thank you very much for filling in today I appreciate all the work that

[0:02:28] Trustee Luckham (probable): you do for us as with everybody else um all right so we have uh an agenda before us um I'll just ask

[0:02:37] Trustee Luckham (probable): if there's any new items to add to the agenda today or and or any changes to the agenda I see

[0:02:45] Trustee Luckham (probable): dan rogers um

[0:02:48] Trustee Rogers (probable): i sent it sorry sent an email out yesterday asking that there be uh an updated

[0:02:54] Trustee Rogers (probable): discussion about the house sound biosphere and how we can coordinate and i saw the cao responded

[0:03:01] Trustee Rogers (probable): that would be okay i'm happy to have it put under new business or we could put under trust area

[0:03:05] Trustee Rogers (probable): services wherever you think it's appropriate sir sure

[0:03:11] Trustee Luckham (probable): well under new business um let's put it under

[0:03:15] Trustee Luckham (probable): under, yeah, I'm just looking at the different sections.

[0:03:23] Trustee Luckham (probable): Let's just put it under executive,

[0:03:25] Trustee Luckham (probable): how sound biosphere update.

[0:03:27] Trustee Rogers (probable): Thank you.

[0:03:33] Trustee Luckham (probable): And so we'll call that 9.1.1, just for argument's sake.

[0:03:41] Trustee Luckham (probable): And is there anything else?

[0:03:43] Trustee Luckham (probable): No.

[0:03:44] Trustee Luckham (probable): So I would like to add in just a new business item

[0:03:47] Trustee Luckham (probable): and I'm going to put it under 9.3.1,

[0:03:52] Trustee Luckham (probable): if that's okay with everybody.

[0:03:53] Trustee Luckham (probable): and what I would like to call it is electronic meeting attendance is that

[0:04:04] Trustee Luckham (probable): okay with everybody no nobody against doing that thank you I just have a

[0:04:11] Trustee Luckham (probable): suggestion so then if there's nothing further then I will adopt the minutes as

[0:04:21] Trustee Luckham (probable): or sorry, the agenda as amended by general consent.

[0:04:24] Trustee Luckham (probable): Thank you for that.

[0:04:29] Trustee Luckham (probable): So the first item on our agenda here

[0:04:31] Trustee Luckham (probable): is the rise and report regarding decisions

[0:04:34] Trustee Luckham (probable): from a previous closed meeting.

[0:04:37] Trustee Luckham (probable): Our previous closed meeting was July 21st.

[0:04:43] Trustee Luckham (probable): And the only item that we're gonna rise and report on

[0:04:47] Trustee Luckham (probable): is the minutes of the previous meeting of June 23rd

[0:04:50] Trustee Luckham (probable): were adopted in that meeting.

[0:04:54] Trustee Luckham (probable): for the record that's um what transpired in that meeting so uh at item at 4.1 on the agenda we have

[0:05:02] Trustee Luckham (probable): the july 21st uh regular meeting draft minutes and i'll ask if there's any um amendments to those

[0:05:10] Trustee Luckham (probable): minutes note not seeing any then i will adopt those as presented uh also by general consent

[0:05:19] Trustee Luckham (probable): so thank you very much everybody this brings us to the follow-up action list a report out from

[0:05:25] Trustee Luckham (probable): the directors on activities since our last meeting and we will begin with CAO Hotzenpiller

[0:05:33] Trustee Luckham (probable): who's going to start off with his action list followed by his report over to you CAO Hotzenpiller

[0:05:41] Trustee Luckham (probable): good morning good

[0:05:42] Voice 9: morning to executive committee humbly coming to you from Lekwungen speaking

[0:05:46] Voice 9: territory I'm on page 12 as you follow through your agenda and working through the fuel

[0:05:53] Voice 9: and um as the chair indicated we'll give you a brief update i have been giving you some fairly

[0:05:59] Voice 9: full updates at the teleconference um on wednesday so i think that for the most part you're up

[0:06:04] Voice 9: generally up to speed as to where we where we are and primary work that's being done

[0:06:09] Voice 9: when we look at page 12 item two um around policy regarding electronic meetings that's uh

[0:06:17] Voice 9: uh that's moving forward we're having weekly meetings with the ministry um around our

[0:06:23] Voice 9: electronic meetings regulation we think we have a common understanding and what they're going to

[0:06:28] Voice 9: provide is going to work for the allen's trust now and into the future i have another call um

[0:06:33] Voice 9: they've come up with a separate question around notifications and um having that call with um

[0:06:39] Voice 9: a ministry official later on today so i think that is moving forward the next item three is forestry

[0:06:46] Voice 9: um the forestry file remains a um a piece of work significantly i'm holding that piece of work

[0:06:54] Voice 9: and i'm uh um there have been i'll just walk through the key areas of of focus um

[0:07:04] Voice 9: the there's there's a couple of concepts here the first is what um and the second is how um

[0:07:11] Voice 9: the what out of the four areas of of specific interest that the islands trust is working on

[0:07:18] Voice 9: with regards forestry matters development permit identification and enforcement

[0:07:25] Voice 9: pmfl ability to have an outcome associated with pmfl crown lands discussion and finally

[0:07:33] Voice 9: the section 8 municipal tree cutting power so those are the watts it's the last one that we

[0:07:41] Voice 9: The other three, I think, are moving forward, and there will be the focus of advocacy moving

[0:07:46] Voice 9: both at a staff level and an elected level as we move forward.

[0:07:54] Voice 9: So that's the fourth one.

[0:07:56] Voice 9: Section 8 is where most of my focus is right now.

[0:08:01] Voice 9: And the key portion here is I think we all collectively don't have some key understandings

[0:08:11] Voice 9: from trust council on how they would see this being flushed out so what's been initiated is

[0:08:17] Voice 9: discussions i've got a couple of discussions in the coming week with other eight municipal

[0:08:22] Voice 9: entities that have a somewhat more rural provenance let's say who have tree cutting

[0:08:29] Voice 9: bylaws that they're using so i have a meeting later on this week and one next week machosen

[0:08:37] Voice 9: has a bylaw that's in place um there are another couple of uh bylaws i think a couple of those

[0:08:45] Voice 9: might be ultra virus but um they are in place because i think a key piece as we move forward

[0:08:51] Voice 9: with this is um quite often we go forward and say this is what we'd like to do but we don't address

[0:08:57] Voice 9: how we're going to do it um meaning what resources what kind of expertise um is the allen's trust

[0:09:05] Voice 9: going to need to move forward as we move forward into trust council if we don't have a more refined

[0:09:11] Voice 9: conversation on it I guess the the most likely result is to come forward with a recommendation

[0:09:19] Voice 9: or an option for a regime around forestry management and I'm I'm loathe to do that but

[0:09:29] Voice 9: I think that that is where we might end up because I think that if we go out with that

[0:09:37] Voice 9: or look like it's it's a recommendation for the organization to do this and i don't know whether

[0:09:41] Voice 9: we're there yet because i'm not exactly sure where trust council is um it's with um interest i

[0:09:46] Voice 9: listened to the raincoast forest session last week um where the the webinar where this was a topic

[0:09:54] Voice 9: and um interesting um you know certainly the mla provided a very good 10 000 foot

[0:10:01] Voice 9: level or analysis of, you know, challenged with how histories, the history and challenges of

[0:10:09] Voice 9: managing forestry. But as we move into actually the practicality of doing this, I think the

[0:10:16] Voice 9: webinar illustrated there are, there remain challenges and how to refine that is still in

[0:10:22] Voice 9: question. In-house, we have the ability to gather information, but we do not have forestry expertise

[0:10:30] Voice 9: here and how and I think that there's just a general consideration that we might get to that

[0:10:38] Voice 9: later but I think we if as we move into the space we'll have to get into it sooner I don't have

[0:10:44] Voice 9: particular funding associated with that so I'm looking at some creative ways where that where

[0:10:48] Voice 9: we can get some of that some some support and the other piece is we've asked Flynn Rowe for some

[0:10:58] Voice 9: some data on log extractions coming off of the islands so that we can codify the problem

[0:11:04] Voice 9: and the issue and where we're um where we're moving um and it's really focused on a number

[0:11:11] Voice 9: of islands that have particularly more forestry than others and um you know hopefully by the end

[0:11:18] Voice 9: of august into september we'll be getting some of that data back um all of this goes to the

[0:11:24] Voice 9: ministry's request for a more refined problem statement and their request to have more robust

[0:11:32] Voice 9: staff to staff work and less sort of having this as a topic in the legislature when we haven't got

[0:11:39] Voice 9: there isn't a collective defined way forward at this point so this is an active file and those

[0:11:46] Voice 9: those two or three things I'm working on I can't say when there's going to be a conclusion for it

[0:11:52] Voice 9: certainly um other matters have have stepped up in that in the last little while to take some

[0:11:56] Voice 9: attention um so that's item uh three um item four that note has uh matured into a letter being

[0:12:09] Voice 9: prepared for the minister encouraging the minister to support some measure of uh the islands trust

[0:12:16] Voice 9: having um or uh with with regards culturally sensitive sites and and heritage mapping

[0:12:24] Voice 9: to support the ability of local governments like the Allens Trust to encouraging some potential

[0:12:31] Voice 9: changes to legislation that would allow more discretion. That comes out of the meeting with

[0:12:37] Voice 9: our Minister and Minister Conroy and the Comox Nation. Today with around electronic meetings

[0:12:43] Voice 9: you're going to have a demo and that demo things have changed since we had our last meeting with

[0:12:50] Voice 9: trust council and in a good way and we'll be bringing that forward you can see what you think

[0:12:57] Voice 9: of that and we do have a you know we're reacting to circumstances so item six is the scheduling of

[0:13:06] Voice 9: meeting for oddly for September 2nd but but there'll be reasons for that that we'll explain

[0:13:11] Voice 9: here in a moment and then of course following that is the September 8th meeting so that's the

[0:13:17] Voice 9: basic fuel and then moving into some of my um comments um clears with us today we've spent a

[0:13:26] Voice 9: fair amount of the last week um trying to secure a third party to assist the islands trust in

[0:13:34] Voice 9: policy statement work as was directed by executive committee a couple of weeks ago

[0:13:40] Voice 9: uh we're uh i was saying earlier as i came on the call we're a little nervous because uh today's

[0:13:44] Voice 9: today we're going to get that proposal back from one of these one of the entities i'm not going to

[0:13:50] Voice 9: go into specific details yet until i can talk a bit about the programming discussions we've had

[0:13:57] Voice 9: but until we lock something down we're still in a in a in a procurement phase but

[0:14:04] Voice 9: it's not that the impossible has been done but there has been significant progress we've had

[0:14:09] Voice 9: a good conversation with a strong firm who seems to understand the issues with the trust and by

[0:14:16] Voice 9: later today we'll know what some of the what they can bring to the table given the timelines we have

[0:14:26] Voice 9: and the the moment at trust council where trust council itself will be sitting on the engagement

[0:14:33] Voice 9: plan and determining if it's appropriate and then releasing funds or not releasing funds

[0:14:37] Voice 9: When I speak of funds, it's likely that the funds that we need to get the plan written will be close, if not exceed our current budget.

[0:14:53] Voice 9: And so there'll be some discretion applied in the next week or so as we go forward.

[0:14:59] Voice 9: The plan is to, once we get the administration of this determined, is to set to the planning process

[0:15:09] Voice 9: quite quickly and by the end of next week have a two-day staff session with the consultant to

[0:15:16] Voice 9: flush out the issues. Claire and I have already had one, well we've had a couple, but we've had

[0:15:21] Voice 9: one significant discussion as we develop sort of our terms of work and flowing from that will be

[0:15:29] Voice 9: about a week week and a half of writing and getting a draft to you so uh just a bit of

[0:15:35] Voice 9: foreshadowing for September 2nd you're going to get something probably quite something quite rapidly

[0:15:40] Voice 9: just before September 2nd for your consideration and then you will look at that and go this just

[0:15:45] Voice 9: feels good this doesn't and and any refinements for quite quickly for a few days later going

[0:15:52] Voice 9: forward to September 8th and then from September 8th we would then have another day before we get

[0:15:57] Voice 9: something that goes out to um on the agenda um the northern office we've got julia here so she

[0:16:06] Voice 9: can give you an update on where we are in the northern office um i had a very good conversation

[0:16:09] Voice 9: um with the cao of bowen island um and um we went through the policy statement process and we think

[0:16:18] Voice 9: we have a good um understanding we have um he of course is interested in getting some analysis to

[0:16:24] Voice 9: Bowen Council and he wants to be informed so we're having on September 9th we're having a meeting

[0:16:30] Voice 9: with him our staff and him and his staff to walk through the policy statement what some of the

[0:16:36] Voice 9: potential implications are and put him and his staff in a good position to provide some analysis

[0:16:41] Voice 9: that will then go to council and council will respond to the referral and stay tuned we did

[0:16:49] Voice 9: talk about you know in terms of communications and engagement getting in front of the Bowen

[0:16:54] Voice 9: community and that that would be happening sometime late september and into october

[0:17:00] Voice 9: finally with the governance and management review next week will be a meeting to finalize the list

[0:17:07] Voice 9: of interviewees i have added to that list i had a couple requests from trustees to consider

[0:17:17] Voice 9: additions to my list that went forward so those have been made to

[0:17:20] Voice 9: um the uh the management group and we'll see where they land they'll be bringing those forward

[0:17:27] Voice 9: for discussion at select committee and we did have a sustained conversation last friday on

[0:17:33] Voice 9: the reconciliation reconciliation work of the islands trust with myself claire

[0:17:37] Voice 9: lisa and the management team i think that's my update mr chair wow

[0:17:47] Trustee Luckham (probable): a lot going on let's think

[0:17:50] Trustee Luckham (probable): think about. Thank you for that. Are there any questions for the CAO? No. Oh, Laura Patrick and

[0:17:59] Trustee Luckham (probable): then Dan Rogers.

[0:18:00] Trustee Patrick (probable): Mine's more a comment. I understand, you know, the forestry and, you know,

[0:18:05] Trustee Patrick (probable): not having the expertise, but I also encourage that we consider partnerships with like UBC and

[0:18:10] Trustee Patrick (probable): other entities that, you know, I think the work that we see on Salt Spring with the

[0:18:15] Trustee Patrick (probable): Forest Conservation Lab has been very good at UBC. Just passing

[0:18:19] Voice 13: that along. We lost Peter again.

[0:18:32] Trustee Luckham (probable): okay very good thank you uh trusty rogers yeah

[0:18:37] Trustee Rogers (probable): you're breaking up again peter just so you know

[0:18:40] Trustee Rogers (probable): um

[0:18:41] Trustee Luckham (probable): yeah can you hear me now well

[0:18:43] Trustee Rogers (probable): you can you come you sort of come in and out

[0:18:47] Trustee Rogers (probable): um there's obviously a delay at times i know what i know what i know what that what that's like

[0:18:52] Trustee Rogers (probable): having tried to do meetings on keats it's frustrating i wondered if i could ask the

[0:18:58] Trustee Rogers (probable): the CAO, I'm not asking for any details or anything.

[0:19:02] Trustee Rogers (probable): I read the, with interest, the public report

[0:19:09] Trustee Rogers (probable): or the statement and news release, I guess it was,

[0:19:12] Trustee Rogers (probable): about the agreement with the Sinaimic Nation.

[0:19:15] Trustee Rogers (probable): And I, frankly, I'm not quite sure I understood what it meant.

[0:19:21] Trustee Rogers (probable): And you may, and you may not, I know it's not your portfolio,

[0:19:25] Trustee Rogers (probable): portfolio but if you had a a better understanding of what it meant in terms of where they're at in

[0:19:31] Trustee Rogers (probable): the in the relationship building with province etc i that i do not

[0:19:36] Trustee Rogers (probable): okay not yeah that's okay

[0:19:39] Trustee Rogers (probable): thanks

[0:19:39] Voice 9: but i will find out and get you a note a note on to ec

[0:19:42] Trustee Rogers (probable): on the matter yeah that'd be great

[0:19:44] Trustee Rogers (probable): just okay i mean i i i as you know i deal with them a lot on gabriel and um good to know what

[0:19:51] Trustee Rogers (probable): the relationship is. I guess one of my questions is, and maybe we'll talk about that a bit more.

[0:19:58] Trustee Rogers (probable): Actually, I'll save that question. I was going to ask you whether we think we need to release money

[0:20:03] Trustee Rogers (probable): before September 21st for the Trust Policy Statement Project, because I had a suggestion

[0:20:13] Trustee Rogers (probable): or an idea of how we could do that. It's not a new number, but I know we're going to have a verbal

[0:20:20] Trustee Rogers (probable): discussion about that and i guess we'll i think i saw it on the agenda verbal update yes or maybe

[0:20:27] Voice 9: happy to happy to have some suggestions and and we can certainly work that through there's a yeah

[0:20:32] Voice 9: yeah

[0:20:33] Trustee Rogers (probable): and i i just want to say and we'll talk about this when we're developing the

[0:20:38] Trustee Rogers (probable): you're you've you've been uh when we talk about the agenda for september you've been telling us

[0:20:43] Trustee Rogers (probable): for months that we need to have some more definition around forestry and particularly

[0:20:48] Trustee Rogers (probable): particularly around the Section 8 authority.

[0:20:52] Trustee Rogers (probable): I mean, I guess part of the issue I'm having

[0:20:56] Trustee Rogers (probable): or one of the issues I think we're going to have

[0:20:58] Trustee Rogers (probable): is I'm not sure there's a consensus

[0:21:00] Trustee Rogers (probable): around what that might look like

[0:21:02] Trustee Rogers (probable): and what it's trying to address.

[0:21:04] Trustee Rogers (probable): And different islands have a lot of different issues

[0:21:07] Trustee Rogers (probable): and different trustees have different ideas

[0:21:09] Trustee Rogers (probable): of what that might look like.

[0:21:10] Trustee Rogers (probable): And I'm guessing the challenge you're having

[0:21:14] Trustee Rogers (probable): is that is that trustees and maybe i'm one of them would say wouldn't that be great to have

[0:21:20] Trustee Rogers (probable): that ability to do that um uh whatever that might look like yes we

[0:21:27] Trustee Rogers (probable): can deal with we can deal with

[0:21:30] Trustee Rogers (probable): when we have scenarios uh of tree cutting we can try and we have another tool that we could

[0:21:37] Trustee Rogers (probable): consider utilizing if there's an ongoing problem and i think that's that may be as far as i've

[0:21:43] Trustee Rogers (probable): heard it rationalized uh so far you know outside of the detailed reports we've received from rain

[0:21:49] Trustee Rogers (probable): coast and a few others um but and i i think we have to be very frank with the with press council

[0:21:56] Trustee Rogers (probable): about you know what you need in order to move that forward so i think when we get to the agenda we

[0:22:02] Trustee Rogers (probable): should talk about how to have that conversation with the trust council um and and ourselves about

[0:22:09] Trustee Rogers (probable): about what it is we want from all of that.

[0:22:11] Trustee Rogers (probable): So I just wanted to acknowledge for anybody watching

[0:22:14] Trustee Rogers (probable): that you've been telling us this for a long time, so.

[0:22:19] Voice 9: I appreciate that and how to have that conversation

[0:22:23] Voice 9: is I think the key piece.

[0:22:26] Voice 9: I think that we could do a survey

[0:22:29] Voice 9: if that's more comfortable.

[0:22:31] Voice 9: Certainly through the policy statement,

[0:22:33] Voice 9: you had input from community who are understanding

[0:22:38] Voice 9: that this is an issue that the trust is working through and then in conversations at trust

[0:22:43] Voice 9: council um there was a variety of opinion um expressed um we have had um a couple of discussions

[0:22:52] Voice 9: with trust council that haven't you know certainly we've had the direction to go to go in a global

[0:22:57] Voice 9: sense and and work this through which is happening um but as it matures it's to on what

[0:23:06] Voice 9: basis and how and how's how's that how's that would that additional power be expressed right

[0:23:14] Voice 9: and

[0:23:14] Trustee Rogers (probable): i think and i think i would express it this way as i think that the that there's local trust

[0:23:19] Trustee Rogers (probable): committees that would like to have that ability and there's a number of local trust committees

[0:23:23] Trustee Rogers (probable): that would say we don't want to we we don't have any interest in doing that yes and um

[0:23:29] Trustee Rogers (probable): and wouldn't take it up uh for a variety of reasons whether it's the lack of expertise or

[0:23:35] Trustee Rogers (probable): that's not my not my job that's somebody else's job or it's not an issue on my island unlike

[0:23:40] Trustee Rogers (probable): some islands where i hear a fair amount like gabriola that they see they see

[0:23:45] Trustee Rogers (probable): salt spring like truckloads of trees going off the island and people get very concerned for

[0:23:51] Trustee Rogers (probable): for a good reason so thank you okay

[0:23:58] Trustee Luckham (probable): i'm hoping that you can hear me now

[0:24:04] Voice 9: not really

[0:24:05] Trustee Luckham (probable): apparently not well you can okay well i'm trying i'm working on that on the side to try

[0:24:15] Trustee Luckham (probable): and get an improved connection so bear with me for a moment i would just suggest one of you chair

[0:24:20] Trustee Luckham (probable): if it becomes unlegible um i have my own remark on the cao report and i'm speaking slowly on purpose

[0:24:30] Trustee Luckham (probable): just regarding your discussions with other agencies and the ministry regarding your

[0:24:36] Trustee Luckham (probable): comment about logs coming off of islands. I think what's significant to note that's a distinction

[0:24:42] Trustee Luckham (probable): is not all of these logs coming off of islands. Those that do are coming off crown lands,

[0:24:51] Trustee Luckham (probable): are coming off private lands and may not be counted for in the same way as provincial forestry

[0:25:01] Trustee Luckham (probable): management and then of course and I believe quote unquote property on tender was I believe private

[0:25:12] Trustee Luckham (probable): land that was a subdivision and I believe also from good information that none of those logs

[0:25:20] Trustee Luckham (probable): left the island they were cut into firewood and timber for local use and I

[0:25:25] Trustee Luckham (probable): don't know that anybody's tracking that either and certainly those elements need

[0:25:33] Trustee Luckham (probable): to be carefully considered in any kind of pre-cutting restriction or

[0:25:39] Trustee Luckham (probable): management I would prefer to use the word management and so just keep that in

[0:25:44] Trustee Luckham (probable): mind also but that's it so if there's a few Ellen did you have your hand up I

[0:25:48] Trustee Luckham (probable): I apologize I stormed into my own thing and under the crisis of not having proper communications

[0:25:53] Trustee Luckham (probable): did you have anything to ask no I

[0:25:56] Trustee Fast (probable): didn't uh have my hand up thank you okay

[0:26:00] Trustee Luckham (probable): thank you so let's go

[0:26:03] Trustee Luckham (probable): to uh this and that that you're concluded your report as well CAO yes I

[0:26:13] Trustee Luckham (probable): think you went straight

[0:26:14] Trustee Luckham (probable): into it so then let's go to uh director of administrative service is julia mobs um

[0:26:31] Trustee Luckham (probable): thank you for joining us today mr

[0:26:37] Trustee Rogers (probable): chair can i suggest that uh that uh maybe trustee patrick

[0:26:42] Trustee Rogers (probable): or vice chair patrick or somebody else chair because we're really having trouble following you

[0:26:49] Trustee Patrick (probable): um yes i can uh if if peter if you could hear us if you could improve your um your connection

[0:26:57] Trustee Patrick (probable): i'll chair until i hear you thumbs up on that yep okay uh all right uh over to uh julia mobs

[0:27:05] Trustee Patrick (probable): director of administrative services uh

[0:27:08] Voice 7: thanks uh good morning ec nice to see you all um my

[0:27:12] Voice 7: follow-up action list items um have not changed since the last time we met nothing has been added

[0:27:17] Voice 7: and I've made no new progress on the items that are listed so I won't speak

[0:27:21] Voice 7: to those unless there's questions any

[0:27:24] Trustee Patrick (probable): questions for dr.

[0:27:27] Voice 7: mobs not seeing any

[0:27:29] Voice 7: proceed with your report excellent so I'll just give a very brief director's

[0:27:35] Voice 7: report so one of the things I did want to update executive committee on was the

[0:27:41] Voice 7: situation with our Gabriela office although as I start this conversation I

[0:27:46] Voice 7: I think it might need to be in-camera. Are we in agreement there, CAO?

[0:27:52] Voice 9: I would think. Yes. Okay.

[0:27:54] Voice 7: So we

[0:27:54] Voice 9: do have an in-camera meeting today. So if you

[0:27:57] Voice 9: could come back to us, that would be

[0:28:00] Voice 9: joyful.

[0:28:01] Voice 7: Okay. I can do that at that time. So the other items on my list, the conservancy audit and

[0:28:08] Voice 7: the trust audit, we've been working on this for ages. We really put it on the back burner while

[0:28:11] Voice 7: staff had some vacation and KPMG staff had some vacation as well. So we're picking up the very

[0:28:16] Voice 7: final pieces for that now that Kate's back to wrap up the conservancy work and we'll be looking to

[0:28:23] Voice 7: reschedule the audit committee meeting to get those approved in time for the annual report.

[0:28:28] Voice 7: Human resources always keeps us busy. We've had a number of new staff come on which is excellent.

[0:28:34] Voice 7: We finally have a new bylaw officer. The conservancy has a species at risk coordinator

[0:28:39] Voice 7: so we've been doing orientation for those staff which is mainly still virtual but it's working

[0:28:45] Voice 7: well and there's a number of other positions we're trying to fill. We're

[0:28:50] Voice 7: having a little bit of struggles with some of them but we're working to find

[0:28:54] Voice 7: some loopholes to get some staff in as soon as we can. The technology team

[0:28:59] Voice 7: they're keeping the lights on as usual. We are turning our minds to a post

[0:29:03] Voice 7: pandemic way of working so the province has rolled out their strategy for what

[0:29:09] Voice 7: the workplace is going to look like post pandemic and what that means for remote

[0:29:13] Voice 7: working, what that means for technology provisions for staff who do want to continue working from

[0:29:19] Voice 7: home. So I'm working with staff to do an inventory of what we have and how we're going to utilize

[0:29:24] Voice 7: that moving forward. And we're hoping to have any remote work agreements in place with staff by mid

[0:29:31] Voice 7: September. And that will be the point at which we sort of begin the new normal of how staff will be

[0:29:37] Voice 7: working. Tech team is also very focused on our electronic meetings. I think they've got a pretty

[0:29:43] Voice 7: workable solution as far as technology is concerned for public meetings moving forward

[0:29:49] Voice 7: that will allow us to either hold public meetings just in person with no hybrid component and then

[0:29:55] Voice 7: then if we turn to a hybrid wave meeting, then we can also incorporate that.

[0:30:00] Voice 7: So they've done a great job sourcing the technology.

[0:30:02] Voice 7: It's changing really rapidly.

[0:30:04] Voice 7: So a lot of the recommendations

[0:30:05] Voice 7: that they made in previous reports to trust council,

[0:30:09] Voice 7: there's now completely different technology

[0:30:11] Voice 7: that's actually better and more cost effective.

[0:30:13] Voice 7: So that makes me happy as well.

[0:30:15] Voice 7: So I think we're making good progress there.

[0:30:17] Voice 7: Nothing else I need to update you on at this point,

[0:30:19] Voice 7: but happy to take questions.

[0:30:21] Trustee Patrick (probable): Thank you.

[0:30:22] Trustee Patrick (probable): I know we'll be discussing more in detail

[0:30:23] Trustee Patrick (probable): the hybrid meeting later in the agenda.

[0:30:25] Trustee Patrick (probable): Are there any questions for Director Mobs?

[0:30:30] Trustee Patrick (probable): Oh, you're off the hook. Chair Luckham, are you back with us?

[0:30:36] Trustee Patrick (probable): I'll give it a try. How's that?

[0:30:39] Trustee Patrick (probable): Sounds good. We're with Director of Local Planning Services now.

[0:30:43] Trustee Luckham (probable): Perfect. Over to Director of Local Planning Services.

[0:30:47] Voice 6: Hi, good morning and thank you. I have a very short report, but I'll go through the

[0:30:52] Voice 6: FOP Action List first. So FOP Action List, the first item on there, the status report

[0:30:58] Voice 6: report about reducing projects per LTC. I'm in the process of writing a report to the

[0:31:04] Voice 6: Regional Planning Committee, which is meeting, I believe it's on the 25th of August, the

[0:31:08] Voice 6: 21st, somewhere around there. So I'll be taking that report to Regional Planning Committee

[0:31:13] Voice 6: and then coming back to EC. So that item is still outstanding. And then the second item,

[0:31:19] Voice 6: that's with Julie and myself, and we haven't made any progress on that. And then items

[0:31:25] Voice 6: Items three, four, and five are completed.

[0:31:28] Voice 6: Three and four are on today's agenda for you later on.

[0:31:31] Voice 6: I do have a short report,

[0:31:33] Voice 6: but if there's any questions on the follow-up action list,

[0:31:36] Voice 6: I can try and answer those first.

[0:31:41] Trustee Luckham (probable): Any questions for the director?

[0:31:44] Trustee Luckham (probable): None seen.

[0:31:46] Trustee Luckham (probable): Back to you, Director Muller.

[0:31:48] Voice 6: Okay, thank you.

[0:31:49] Voice 6: So as I said, the Regional Planning Committee meeting

[0:31:52] Voice 6: is coming up, it is on August 25th.

[0:31:55] Voice 6: The main items here,

[0:31:57] Voice 6: there's actually a lot on their agenda, or will be.

[0:32:00] Voice 6: The first item is going to be the draft amendments

[0:32:04] Voice 6: to the trust council policies

[0:32:06] Voice 6: to support the local planning services renewal.

[0:32:10] Voice 6: So this is to support a strategic approach

[0:32:13] Voice 6: to LCP and land use by-law reviews,

[0:32:16] Voice 6: to support standardization of LCPs and land use by-laws,

[0:32:20] Voice 6: and development and criteria,

[0:32:25] Voice 6: criteria, sorry, development of criteria for prioritization of the policy work that the

[0:32:31] Voice 6: Regional Planning Committee will be doing. So it's going to be draft and there'll be

[0:32:35] Voice 6: a discussion at Regional Planning Committee. And then from there, hopefully we can develop

[0:32:40] Voice 6: some policy for Trust Council's consideration. So those will be coming through the EC after

[0:32:46] Voice 6: the Regional Planning Committee. The other ones is the update on the eelgrass mapping

[0:32:51] Voice 6: mapping project. So we have a consultant. They are hoping to get the helicopter up to

[0:32:57] Voice 6: flight tomorrow. I think they were still waiting to hear on permits from Parks Canada. There's,

[0:33:03] Voice 6: I think, two days a year available at the low tide. Tomorrow's one of them. And if we

[0:33:08] Voice 6: don't, if that one doesn't work, they'll go off the second date available. The mapping

[0:33:15] Voice 6: project for heritage conservation, we have a consultant for that. And I think this is

[0:33:21] Voice 6: probably one of the most exciting things that we've been been working on for quite a while

[0:33:27] Voice 6: because I think this has a lot of potential to work with us a bit more on reconciliation issues.

[0:33:37] Voice 6: As you know we have this constant concern about issuing permits that then potentially down the

[0:33:44] Voice 6: road there could be some damage to heritage cultural sites and this heritage conservation

[0:33:51] Voice 6: mapping is aimed at putting an end to that and creating a system to address those concerns

[0:33:59] Voice 6: but it needs to be implemented by local trust committees so the first stage is working with

[0:34:05] Voice 6: consultants and first nations to identify that what it would look like and then down the road

[0:34:11] Voice 6: and this is not next year it could be the year after we'll be looking at developing

[0:34:17] Voice 6: regulations that local trust committees can adopt in their trust areas and then the other

[0:34:24] Voice 6: things on the agenda will be an update on the fresh water strategy the water conservation

[0:34:29] Voice 6: mapping project as well as updates and direction from the regional planning committee for the other

[0:34:37] Voice 6: strategic plan items that are still outstanding for this fiscal year um for me so beyond that

[0:34:45] Voice 6: uh for me my focus over the next um few weeks really is supporting operations while several

[0:34:51] Voice 6: staff are on vacation um it's that time of year so regional planning managers are on vacation some of

[0:34:57] Voice 6: them are um director of trust area services will be on vacation so i just wanted to support them

[0:35:05] Voice 6: as much as possible and working with management team on the engagement for the islands 2050 public

[0:35:13] Voice 6: engagement work um i'll leave it at that and uh any questions i will try and answer them otherwise

[0:35:20] Voice 6: thank you thank

[0:35:24] Trustee Luckham (probable): you david i see uh vice chair fast thank

[0:35:28] Trustee Fast (probable): you um just a quick question for

[0:35:30] Trustee Fast (probable): clarification because we've got some attendees with us can you uh clarify when you said

[0:35:34] Trustee Fast (probable): standardization of ocps do you mean format or content or both a

[0:35:41] Voice 6: little bit of both the intent

[0:35:42] Voice 6: is a format is the easiest one so i want to make sure we have a a standardized format that we're

[0:35:50] Voice 6: using some templates that's one the other is where possible content so um you know standardized in a

[0:35:58] Voice 6: way of how development permits are put together they're going to be tailored for each trust area

[0:36:03] Voice 6: and each particular type of development permit but the way they're put together and the definition

[0:36:09] Voice 6: issues those kinds of things could be standardized so where possible the intent is to start with a

[0:36:15] Voice 6: standardized approach realizing that there could be some local reasons why they need to be changed

[0:36:21] Voice 6: a little bit thank

[0:36:24] Voice 13: you thank you any other questions

[0:36:27] Trustee Luckham (probable): for the director dan rogers you um

[0:36:34] Trustee Rogers (probable): Thank you, David, and thank you for the email last week answering the questions I raised at the last EC. It was very helpful, and I've shared some of the comments with the trustees that I work with, just so that we're all on the same page when these issues arise.

[0:36:49] Trustee Rogers (probable): so thank you very much for that. I do have a question, it's about the, I know that on

[0:36:57] Trustee Rogers (probable): Galliano, we have a, I guess it's sort of like a community information meeting, it's an information

[0:37:08] Trustee Rogers (probable): meeting related to the freshwater strategy from the Southern Gulf Islands, the projects that are

[0:37:13] Trustee Rogers (probable): going down in the work that the Freshwater Specialist has been doing. Am I correct that

[0:37:20] Trustee Rogers (probable): a similar presentation or meeting has been happening, is it on North Pender? Are they

[0:37:24] Trustee Rogers (probable): also doing one there sometime in the beginning?

[0:37:28] Voice 6: Sorry. Yeah, so with the Southern Gulf Islands,

[0:37:31] Voice 6: because that project started as a request of each of the trust committees, there is going to be

[0:37:37] Voice 6: presentations to all of those five trust committees. I'm not sure of the timing,

[0:37:41] Voice 6: But I can certainly talk to the freshwater specialist about that and make sure it is happening.

[0:37:47] Voice 6: What

[0:37:47] Trustee Rogers (probable): I guess my question was, and if you don't know, I can send my note to Willie.

[0:37:52] Trustee Rogers (probable): I was wondering how that intersected or interplayed with whatever the work is that's going on in the Northern Islands, particularly Gabriola and I think Hornby.

[0:38:03] Trustee Rogers (probable): And I've lost track of which islands that were the first and then the others were second.

[0:38:09] Trustee Rogers (probable): So could you sort of let me know

[0:38:12] Voice 6: that just sort of as a way to wrap up?

[0:38:14] Voice 6: Yeah. So the Northern Islands were done through the Regional Planning Committee.

[0:38:18] Voice 6: So the intent there would be to report first to the Regional Planning Committee and then through them to the local trust committees.

[0:38:26] Voice 6: And probably would be some recommendation as to how to engage the community, how to get that information out to community.

[0:38:34] Voice 6: Whether that's a meeting or some other method, we can have a look at that.

[0:38:37] Voice 6: Okay,

[0:38:39] Trustee Rogers (probable): but for those islands we're still sort of waiting to see how it unrolls out in the

[0:38:48] Trustee Rogers (probable): southern Gulf Islands and then the northern Gulf Islands will follow along and they're...

[0:38:52] Voice 6: Yeah, the southern islands are

[0:38:54] Voice 6: kind of ahead by about a year or so.

[0:38:56] Voice 6: Thank you.

[0:39:00] Trustee Luckham (probable): Any other questions for the director? Not seeing any. Okay, so let us...

[0:39:08] Voice 13: see Laura's hand oh

[0:39:11] Trustee Luckham (probable): yeah her screen seems frozen to me go ahead Laura oh

[0:39:16] Trustee Patrick (probable): sorry about that I think

[0:39:17] Trustee Patrick (probable): it's the background um more a question it was I know last week we were talking about ongoing

[0:39:24] Trustee Patrick (probable): mapping on Salt Spring and I had raised that before that Salt Spring had sort of fallen off

[0:39:28] Trustee Patrick (probable): the track and to be included on the budget planning for the other islands but we were told

[0:39:32] Trustee Patrick (probable): that since the southern gulf islands had started as LTC projects for the mapping that they kind of

[0:39:37] Trustee Patrick (probable): had to remain in that budget realm i just found that an interesting i that that can't be correct

[0:39:42] Trustee Patrick (probable): is it or i

[0:39:43] Voice 6: don't i don't think that needs to be that way i think um you know we can switch it to

[0:39:49] Voice 6: um being a project the regional planning committee it is a strategic plan item

[0:39:54] Voice 6: yeah so i don't see that as a limiting factor that

[0:39:57] Trustee Patrick (probable): would have been mine thank you

[0:40:03] Trustee Luckham (probable): okay thank you um anything further okay so then let's go to director trust area services um

[0:40:17] Trustee Luckham (probable): claire freighter

[0:40:18] Voice 13: over to you morning executive

[0:40:21] Voice 12: committee i'm pleased to be joining you from

[0:40:24] Voice 12: wasanich territory and um just to give you a couple updates on some of these items we are um

[0:40:31] Voice 12: um i've heard that there is plans moving ahead to offer a debt for number two there a dust and bone

[0:40:36] Voice 12: screening on Denman Island in late September so we're starting to see a move back towards

[0:40:41] Voice 12: in-person meetings which is great and we'll be supporting that with some social media support

[0:40:47] Voice 12: and I think we'll pull some of the funding for a community hall and so on from our communications

[0:40:52] Voice 12: budget or the reconciliation budget but it's expected to be minimal so I wanted to let you

[0:40:57] Voice 12: know that that's starting I haven't heard from any of the other islands yet but we'll

[0:41:01] Voice 12: be initiating that I think once you know as things settle down after the summer

[0:41:06] Voice 12: So I wanted to let you know that. And then further down the page on the next page with regard to the Coast Guard invitation to speak at Trust Council, I have reached out and the affected staff are on holidays until August 9th, so I expect I'll hear back after that.

[0:41:19] Voice 12: So I can let you know at your next meeting, their availability.

[0:41:24] Voice 12: And those are my only updates at this point, because of course, policy statement has been continuing to be a priority.

[0:41:30] Voice 12: But I'm happy to discuss that in my director's report if there's no questions here.

[0:41:34] Voice 12: if not

[0:41:35] Voice 13: i'm also happy to answer questions any questions questions uh shout out because i think

[0:41:48] Voice 13: i'm not seeing your video no questions okay

[0:41:59] Trustee Luckham (probable): go to your report then claire i'm still working on

[0:42:03] Trustee Luckham (probable): my internet connection apologies okay

[0:42:06] Voice 12: happy to report um so as you know i've taken some vacation

[0:42:10] Voice 12: and i'm back uh for a few more days here and then i go off again for vacation so thanks to my

[0:42:15] Voice 12: colleagues on the management team for stepping into support. I would say that since I've been

[0:42:21] Voice 12: back the focus of the team has really made progress around the policy statement project

[0:42:25] Voice 12: and responding to the direction from Trust Council and as the CAO mentioned we've worked to procure

[0:42:31] Voice 12: a third-party firm to assist and hope to get a quote today. The other main activity that's

[0:42:37] Voice 12: happened is we have prepared and delivered a presentation for all the referral agencies

[0:42:42] Voice 12: And we've made that available to them for those who could not attend so that was the main focus of the week.

[0:42:48] Voice 12: We've also continued planning for the project so we've advanced project planning in the areas of general engagement parameters that might be required to advise the consultant, and we're going to be working towards updating the Islands 2050 webpage.

[0:43:01] Voice 12: We've continued to post correspondence that's coming into the website, had some discussions around public facing materials, and we've been working on budget options.

[0:43:10] Voice 12: So there's been substantive work continuing on the project and we look forward to hearing from the potential consultant today.

[0:43:19] Voice 12: So with regard to that, those are the highlights.

[0:43:22] Voice 12: We have also, I would let you know that I've been acting as the Conservancy Manager so that's taken some effort and time to handle the busy program that's happening in the Conservancy.

[0:43:32] Voice 12: There are certainly a lot of contracts being let, lots of staff traveling the islands.

[0:43:35] Voice 12: There's some really great work happening, but certainly we're in vacation time right now.

[0:43:43] Voice 12: Also, I attended the Southern Gulf Islands sort of check in monthly forum,

[0:43:48] Voice 12: the Southern Gulf Islands Forum monthly check in on Friday and supported that.

[0:43:53] Voice 12: And I'm supporting them by trying to procure a note taker, which we've succeeded in contracting,

[0:43:58] Voice 12: but also looking for a facilitator for their September 24th meeting, I believe.

[0:44:02] Voice 12: leave. And so I'll continue to try and find someone there. Also, just as I come back from

[0:44:08] Voice 12: my next vacation of focus, we'll be working on Secretariat Services generally in preparation for

[0:44:13] Voice 12: a TPC meeting in late August, so we can make some progress. We are still working to recruit a

[0:44:18] Voice 12: program coordinator to take that work on. So in the interim, it's certainly me that's taking the

[0:44:22] Voice 12: lead on some of the activities. We've also managed to draft delegation letters, and I believe those

[0:44:28] Voice 12: are with him there, and I'll have him let me know if they're not for review, and those should be

[0:44:32] Voice 12: going out shortly. We've also turned towards a few requests from local trust committees for

[0:44:38] Voice 12: advocacy letters. The Denman one is now drafted, just waiting one last review, and we'll go off

[0:44:43] Voice 12: to the chair of Denman. And there's a number of others I think are sitting with various vice

[0:44:47] Voice 12: chairs and trustees for initial work before they come to staff. So those are happening.

[0:44:55] Voice 12: A big focus for me is going to be, as I return for my next vacation, is human resources. So

[0:45:00] Voice 12: So looking at communications, Aaron Coulson has left the Conservancy, which is a part-time position, and we still have a vacancy for the Community Communications Specialist position.

[0:45:11] Voice 12: So there's some opportunities there to look at when the manager of the Conservancy comes back from vacation.

[0:45:16] Voice 12: And we're continuing to recruit for the program coordinator position.

[0:45:21] Voice 12: Also, Website is a significant project that hasn't had resources dedicated in the last while.

[0:45:27] Voice 12: so there continues to be a need to finish building the website responding to all the initial feedback

[0:45:32] Voice 12: we've got about 100 tasks assigned to work through to get the website in you know complete I would

[0:45:39] Voice 12: say in terms of the build and then there's a need to really complete training for all staff and set

[0:45:44] Voice 12: out some checklists and so on when after LTC meetings or executive committee meetings what

[0:45:49] Voice 12: would trigger an update to the website so that's a project that I'll have to turn my mind back to

[0:45:54] Voice 12: in the fall. Annual report is moving along. I have a draft on my desk to review, but it won't

[0:46:00] Voice 12: be proceeding until after the financial planning committee meeting because they have yet to approve

[0:46:05] Voice 12: their text. And finally, legislative monitoring. We're turning our minds back to that for delivery

[0:46:11] Voice 12: for trust council. And finally, I'm starting to move into budget planning mode for next fiscal

[0:46:16] Voice 12: in terms of needs and program opportunities. So those are the sort of the top of mind items

[0:46:23] Voice 12: right now but as I say I'm here temporarily back on vacation and then back mid-August.

[0:46:28] Trustee Luckham (probable): Thank you.

[0:46:30] Trustee Luckham (probable): Thank you. Any questions

[0:46:32] Trustee Luckham (probable): for the director?

[0:46:39] Trustee Fast (probable): I see Dan's got his hand up. Yeah

[0:46:43] Trustee Luckham (probable): maybe Trustee Patrick or why don't you continue chairing in the in the short term here because

[0:46:51] Trustee Luckham (probable): I'm not getting sufficient video.

[0:46:54] Trustee Patrick (probable): Okay go ahead Trustee Vice Chair Rogers.

[0:47:00] Trustee Rogers (probable): Thanks and thanks for

[0:47:01] Trustee Rogers (probable): After all your work, I wanted to just thank you for reaching out to Ruth Simons this week, because she was again having some issues about the secretariat contract, and I think she was very, she was happy that you reached out to her and felt that that had been some progress.

[0:47:21] Trustee Rogers (probable): rest. If I can just say, that's a very, very lengthy list of work to do for your small team

[0:47:28] Trustee Rogers (probable): to be working on. I will speak for myself and say that if for whatever reason, the legislative

[0:47:36] Trustee Rogers (probable): monitoring update wasn't on our agenda in September, that I would completely understand

[0:47:42] Trustee Rogers (probable): that. And because I think that's a large piece of work that with all of the other things that are

[0:47:48] Trustee Rogers (probable): are going on that's i'm not going to tell you how to manage your staff etc but i just telling you

[0:47:54] Trustee Rogers (probable): that would not bother me personally okay

[0:47:59] Voice 13: thank you any other questions for director frader

[0:48:07] Trustee Patrick (probable): not seeing any thank you very much uh director frader and uh is the legislative service manager

[0:48:15] Trustee Patrick (probable): carmen teal with us today i don't see her on the list any no

[0:48:20] Voice 9: she's not but i could certainly

[0:48:22] Voice 9: respond to any questions please

[0:48:23] Trustee Patrick (probable): proceed I guess

[0:48:27] Voice 9: she is not here but I hear you now are there any

[0:48:30] Voice 2: questions

[0:48:31] Trustee Patrick (probable): regarding uh uh Carmen Teal's work not seeing any thank you everyone so then we're on to

[0:48:42] Trustee Patrick (probable): a local trust committee chair updates uh let Sue Ellen Fast go first okay

[0:48:49] Trustee Fast (probable): thanks everybody um just

[0:48:50] Trustee Fast (probable): Just a few things because we had our Wednesday teleconference, and I updated the committee a little bit on that so I'll just report that Bowen Island Municipal Council passed its use of public places by law with a company fee schedule so now we have something

[0:49:14] Trustee Fast (probable): in place that will help us manage the public places on Bowen whether that's parks or whether

[0:49:23] Trustee Fast (probable): that's encampments happening or different kinds of things that you can imagine happen on in public

[0:49:31] Trustee Fast (probable): places with the the bend by law equivalent for enforcement. We're short two planners on Bowen

[0:49:40] Trustee Fast (probable): as people are moving around it seems to be the end of uh uh covid related um but i'm not sure

[0:49:48] Trustee Fast (probable): about that it's just uh letting you know um we still have uh our daniel martin the um department

[0:49:55] Trustee Fast (probable): head is still with us and um we've started to look at a hazardous slopes bylaw um that's been

[0:50:02] Trustee Fast (probable): referred a report has been referred to our advisory committees um mount gardner trails uh

[0:50:08] Trustee Fast (probable): non-motorized um request from Bowen Island municipality still no answer from the province

[0:50:16] Trustee Fast (probable): on that one that's over 16 months I believe um or or at least over a year and um I think

[0:50:25] Trustee Fast (probable): that's my that's a that's about Bowen and um just letting you know that uh Laura Bershaken and Grant

[0:50:32] Trustee Fast (probable): Scott um of uh Denman and um Hornby are meeting with Minister Osborne about internet connectivity

[0:50:41] Trustee Fast (probable): uh tomorrow in a some kind of um meeting that the ministry has called and uh that's my update

[0:50:49] Trustee Fast (probable): any questions any questions for Swellen

[0:50:54] Trustee Patrick (probable): not seen anything thank you Swellen go on to uh

[0:50:57] Trustee Patrick (probable): by sir rogers uh

[0:51:05] Trustee Rogers (probable): thanks very much um the uh after just a brief update about um the gambier keats

[0:51:13] Trustee Rogers (probable): area um i and we'll talk about this in a bit but uh i i was at the the annual meeting of the

[0:51:23] Trustee Rogers (probable): community association and keaton announced about the uh house on biosphere and there was a ton

[0:51:28] Trustee Rogers (probable): of excitement about it so um which was very interesting because people don't usually pay

[0:51:34] Trustee Rogers (probable): attention to much that's going on outside of their own time at the beach and on their on their back

[0:51:39] Trustee Rogers (probable): deck but um uh and that's a bit facetious might be watching i'm sorry but but they don't pay a

[0:51:45] Trustee Rogers (probable): lot they but they're very keen um and also just to let you know as a report um after the the uh

[0:51:54] Trustee Rogers (probable): gambier keats ltc meeting i'd gotten a lot of feedback about our keats foreshore project so

[0:52:00] Trustee Rogers (probable): So I put out, so thankfully the LTC has arranged two CIMs

[0:52:05] Trustee Rogers (probable): at the end of September, as Chair Fast knows.

[0:52:10] Trustee Rogers (probable): And when we put out, Kate Louise and I,

[0:52:14] Trustee Rogers (probable): well, I work with Kate Louise,

[0:52:15] Trustee Rogers (probable): but I put out a notice to everyone

[0:52:18] Trustee Rogers (probable): about what the status of that project was.

[0:52:21] Trustee Rogers (probable): And it seems to have satisfied

[0:52:22] Trustee Rogers (probable): at least the immediate pushback,

[0:52:25] Trustee Rogers (probable): I won't call it pushback, concerns that had been raised.

[0:52:29] Trustee Rogers (probable): So that's good.

[0:52:30] Trustee Rogers (probable): good so all seems seems well uh at least for now um so I had the only meeting I've had the LTC

[0:52:38] Trustee Rogers (probable): meeting I've had was Gabriola on um last Thursday uh another lengthy meeting uh it went till just

[0:52:47] Trustee Rogers (probable): about five o'clock lots of really good discussion uh we had uh probably the most um active uh town

[0:52:56] Trustee Rogers (probable): of all we've ever had and it was interestingly based on it was awful a lot of most of it was

[0:53:02] Trustee Rogers (probable): focused on an application for a temporary use permit um and uh most of it was um uh was

[0:53:12] Trustee Rogers (probable): speaking against the temporary use permit because of the impact on their fairly tight-knit community

[0:53:19] Trustee Rogers (probable): uh the end of the day after quite a bit of discussion about whether we should

[0:53:23] Trustee Rogers (probable): uh we should somehow put some temporary use permits in advance for now at the end of the

[0:53:29] Trustee Rogers (probable): day we the ltc simply we denied that temporary use permit and um and and not because it was not a

[0:53:39] Trustee Rogers (probable): reasonably good application but because of the community um uh impact on a a fairly defined

[0:53:48] Trustee Rogers (probable): defined area of Gabriela. We also did some work on our various projects and in particular the

[0:54:01] Trustee Rogers (probable): housing options and impacts review project. There was quite a long discussion about that because

[0:54:09] Trustee Rogers (probable): there's not necessarily a consensus at the LTC on a way forward to move with that. We have one

[0:54:18] Trustee Rogers (probable): one aspect of the work going on but this was the the proposal to do a business case try and set up

[0:54:25] Trustee Rogers (probable): what's called we're calling they're calling a task force to try and bring a bunch of the groups

[0:54:31] Trustee Rogers (probable): together including first nations and local governments and provincial governments etc etc

[0:54:36] Trustee Rogers (probable): under an ongoing task force to to sort of make recommendations to the local trust committee to

[0:54:43] Trustee Rogers (probable): and that it be sort of a monitoring group

[0:54:46] Trustee Rogers (probable): and to looking for some funding for that.

[0:54:48] Trustee Rogers (probable): I'm very much short forming the nature of the application.

[0:54:52] Trustee Rogers (probable): At the end of the day,

[0:54:53] Trustee Rogers (probable): the local trust committee approved

[0:54:56] Trustee Rogers (probable): putting together the business case

[0:54:58] Trustee Rogers (probable): to ask for some funding from the trust council

[0:55:00] Trustee Rogers (probable): related to that.

[0:55:01] Trustee Rogers (probable): I must admit that I publicly sort of expressed some,

[0:55:05] Trustee Rogers (probable): some, I don't know, skepticism is the right word,

[0:55:08] Trustee Rogers (probable): but about whether the trust council

[0:55:11] Trustee Rogers (probable): would consider multi-year funding for something like that as opposed to a year over year application

[0:55:20] Trustee Rogers (probable): anyway they're going to put a business case together so it'll be more defined as we go

[0:55:24] Trustee Rogers (probable): forward trying to find a way to integrate all of the various aspects of involved with housing

[0:55:30] Trustee Rogers (probable): that relate both to the ecosystem and the biosphere the bio cultural issues as well

[0:55:37] Trustee Rogers (probable): and trying to take the authority under the Act of working with others

[0:55:44] Trustee Rogers (probable): so that we aren't working in our own little silo alone.

[0:55:48] Trustee Rogers (probable): We talked a lot about maybe what we just need is an OCP review

[0:55:51] Trustee Rogers (probable): and asking for special funding for that, but we didn't take that route.

[0:55:57] Trustee Rogers (probable): So it was a long and a good meeting,

[0:56:01] Trustee Rogers (probable): But that was a lot of the focus related to that.

[0:56:06] Trustee Rogers (probable): We're doing a couple of small land use bylaw amendments

[0:56:09] Trustee Rogers (probable): to allow for some nonprofits to do some work

[0:56:13] Trustee Rogers (probable): that they can't currently do under their zoning.

[0:56:17] Trustee Rogers (probable): And I think that's my report.

[0:56:19] Trustee Rogers (probable): None of my other, there's lots going on in Galliano,

[0:56:23] Trustee Rogers (probable): but it's mostly correspondence.

[0:56:27] Trustee Rogers (probable): And that's my report.

[0:56:28] Trustee Rogers (probable): Thanks.

[0:56:29] Trustee Patrick (probable): Thank you, Vice Chair Rogers. Any questions for Vice Chair Rogers? Excellent. Chair Luckum,

[0:56:36] Trustee Patrick (probable): how's your audio? And you would be next to report. I haven't reported yet. So if you'd

[0:56:41] Trustee Patrick (probable): rather have me report and then have you and then resume.

[0:56:45] Trustee Luckham (probable): Well, why don't you report and this would be a way to test my audio. I think I've established

[0:56:51] Trustee Luckham (probable): a better connection.

[0:56:52] Trustee Patrick (probable): You sounded much better. So I'll give my report then. I had North Pender

[0:56:56] Trustee Patrick (probable): under last week, they're making some final decisions

[0:57:02] Trustee Patrick (probable): on some of the directions they're taking

[0:57:03] Trustee Patrick (probable): for their land use bylaw review project

[0:57:06] Trustee Patrick (probable): and planning community information meetings as a next step.

[0:57:11] Trustee Patrick (probable): So there'll be a number of community information meetings

[0:57:14] Trustee Patrick (probable): again, coming for North Pender with the combination

[0:57:16] Trustee Patrick (probable): of the water work of William Shula

[0:57:21] Trustee Patrick (probable): as well as the LUV work.

[0:57:24] Trustee Patrick (probable): so there'll be like I said several coming up over the in the fall. Thetis had a meeting this week,

[0:57:32] Trustee Patrick (probable): they're continuing their work on the shoreline project and I think they are, I'm going to

[0:57:41] Trustee Patrick (probable): bring to David Marler's attention, is worth watching. I think this group is really embracing

[0:57:45] Trustee Patrick (probable): some potential models of really setting up how to get into a project of this nature and they're

[0:57:53] Trustee Patrick (probable): moving to the next step of preparing a discussion paper that that pulls together early consultation

[0:58:00] Trustee Patrick (probable): with both the community and First Nations as well as what's happening in all the other local trust

[0:58:05] Trustee Patrick (probable): committees and defining the project and so forth we talked a bit about the audience of what that

[0:58:10] Trustee Patrick (probable): paper is for is that a paper that's just for the local trust committee or is it for the community

[0:58:15] Trustee Patrick (probable): as well and how that could look different and so forth so I think the work that the Thetis is

[0:58:20] Trustee Patrick (probable): is working together, I think, is potentially setting out some model work of how to move into

[0:58:28] Trustee Patrick (probable): a significantly large project that does have tentacles, so to speak, if it's a shoreline

[0:58:34] Trustee Patrick (probable): project, into other LTCs and regional work. And so I'm looking forward to seeing the next phase

[0:58:43] Trustee Patrick (probable): and how that progresses and works. Big kudos to staff for working along with that.

[0:58:50] Trustee Patrick (probable): um on friday we had a the southern gulf island forum has a monthly meeting just sort of a check-in

[0:58:57] Trustee Patrick (probable): meeting uh three trustees were present including myself and as well as gary holman elizabeth

[0:59:04] Trustee Patrick (probable): and adam and they were talking preparing for the bigger quarterly meeting in september and

[0:59:13] Trustee Patrick (probable): generally decided to take on liveaboards as a major topic to workshop in that in that event

[0:59:20] Trustee Patrick (probable): so that is my report over to you chair leckham and and the floor is back to you

[0:59:31] Trustee Patrick (probable): okay

[0:59:32] Trustee Luckham (probable): thank you very much um since our last teleconference um i have not had any other

[0:59:42] Trustee Luckham (probable): meetings um there have been uh some media interviews and some correspondence received

[0:59:50] Trustee Luckham (probable): and many of you have received copies of those.

[0:59:54] Trustee Luckham (probable): I don't have anything else to add at this time.

[1:00:00] Trustee Luckham (probable): Thank you. I'll now go to 5.3 Island Trust Conservancy Liaison update and note that you've

[1:00:09] Trustee Luckham (probable): got your new Trust Conservancy Board highlights there and I was very pleased to receive that at

[1:00:13] Trustee Luckham (probable): our Thetis LTC yesterday and it's got a nice flair to it this go around and ongoing and

[1:00:23] Trustee Luckham (probable): continued improvements by your team of experts there. So over to you, Trustee Fass.

[1:00:30] Trustee Fast (probable): Oh, thank you. And yes, that's one of the things I was going to bring to your attention is the issue following it's right there 5.3.1 is our, our new format for the highlights report that will go to LTCs and Trust Council, hopefully it'll be more useful and linked to things

[1:00:51] Trustee Fast (probable): in the website so there's more information available if people want to click. This goes

[1:00:56] Trustee Fast (probable): along with the new Heron newsletter that just went out last week, I believe, from the Bowen

[1:01:05] Trustee Fast (probable): Land and Conservancy, also revised and also more interconnected with the website. So it's part of

[1:01:12] Trustee Fast (probable): the communications update that's happening through the Islands Trust Conservancy. And

[1:01:18] Trustee Fast (probable): And the last thing I wanted to mention was 10.6 in our agenda.

[1:01:23] Trustee Fast (probable): We'll be talking about the Liskiti opportunity.

[1:01:26] Trustee Fast (probable): So I'll bring that up when we get there.

[1:01:28] Trustee Fast (probable): But otherwise, we don't have, I haven't had a recent meeting and won't have another one for a little while.

[1:01:37] Trustee Fast (probable): Thank you.

[1:01:40] Trustee Luckham (probable): Okay, very good.

[1:01:41] Trustee Luckham (probable): Thank you.

[1:01:42] Trustee Luckham (probable): So we're at 10 o'clock.

[1:01:45] Trustee Luckham (probable): The next item on our agenda is test council meeting preparation, and that includes the draft meeting schedule.

[1:01:51] Trustee Luckham (probable): Do I have a five-minute break, or should we just launch into the schedule?

[1:01:54] Trustee Luckham (probable): I see one nod to have a break.

[1:01:58] Trustee Luckham (probable): So let's just take five minutes, refill our water.

[1:02:01] Voice 9: Could it

[1:02:02] Voice 9: be slightly more than five minutes?

[1:02:04] Voice 9: It's just tough in the office to get anything done in five minutes.

[1:02:09] Trustee Luckham (probable): Mr.

[1:02:09] Voice 9: Chair, ten minutes would be great.

[1:02:12] Voice 9: Thank you very much.

[1:02:13] Trustee Luckham (probable): Okay, thank you, sir.

[1:02:14] Trustee Luckham (probable): all right it

[1:02:14] Trustee Luckham (probable): does take longer than that to boil water yes

[1:02:17] Trustee Rogers (probable): indeed and just to so we're clear that

[1:02:20] Trustee Rogers (probable): i think just so i know vice chair patrick asked for are you still doing your media i'm sorry the

[1:02:26] Trustee Patrick (probable): the interview was delayed oh

[1:02:28] Trustee Rogers (probable): all right okay thanks i let the

[1:02:30] Trustee Luckham (probable): chair never mind never mind

[1:02:31] Trustee Rogers (probable): okay so

[1:02:33] Trustee Luckham (probable): we'll see you and uh at uh 10 18 and that will continue on with the trust

[1:02:39] Trustee Luckham (probable): council draft meeting schedule thank you welcome

[1:02:50] Voice 13: back everybody all

[1:02:55] Trustee Luckham (probable): right looks like everyone's

[1:02:56] Trustee Luckham (probable): here so let us um then go to uh september trust council draft meeting schedule um i'll turn it

[1:03:04] Trustee Luckham (probable): over to the cao to uh introduce that thank

[1:03:09] Voice 9: you mr chair well uh we've already discussed this somewhat

[1:03:11] Voice 9: um compressed you know this is your last is your first chance to get a broad look at the agenda

[1:03:18] Voice 9: and then things will come quite rapidly to us all on september 2nd and then september 8th in

[1:03:25] Voice 9: advance of the meeting that being said we have had a confirmation from the vessel durston response

[1:03:32] Voice 9: um people and claire you can confirm that i think claire's on the line um so that there's a session

[1:03:41] Voice 9: there for an hour um that's there the other consideration was to whether or not to have a

[1:03:47] Voice 9: forestry session with trust council to add that in more and more i'm thinking there might not be

[1:03:53] Voice 9: value in that exercise i think that probably either a survey or some direct responses from

[1:04:01] Voice 9: trust council and collating that information is better than just sort of a facilitated discussion

[1:04:08] Voice 9: because i think i don't know whether the breadth of interest would be expressed um in sort of a

[1:04:16] Voice 9: one hour session and um to that end some reflection on either from trust programs

[1:04:23] Voice 9: committee or regional planning committee around the forestry question might get more focused

[1:04:28] Voice 9: political discussion around this rather than at a trust council table so um at this point i'm not

[1:04:38] Voice 9: really recommending that that we move this forward i can tell you from the ministry's point of view

[1:04:42] Voice 9: who are the people asking us they're they're acknowledging the work that we're doing

[1:04:50] Voice 9: they're not by any means asking us to get it done for like September so I think if it

[1:04:58] Voice 9: we had something more tractable coming up into the fall later in the fall that might be reasonable

[1:05:03] Voice 9: so anyways that's one consideration whether there be a session on that otherwise I think

[1:05:09] Voice 9: the policy statement engagement planning um and approval will likely be an involved discussion

[1:05:21] Voice 9: um though the challenge we will have is that um there will be fair there this is our chance to

[1:05:31] Voice 9: um put a good solid plan in front of trust council and and access those funds if that's not achieved

[1:05:37] Voice 9: then um it's a fundamental change to the timing and um scope scope work of the project so um

[1:05:47] Voice 9: i think somewhere on this agenda we're gonna have to leave some time to have that

[1:05:50] Voice 9: have that conversation um whether or not it's dialed down to an island by island basis um

[1:05:58] Voice 9: will be i can't say yet because we haven't done the work so um so i leave that uh put

[1:06:06] Voice 9: Mayor Mrakas, put that back to you chair luck come up there's to see whether what you think of this in general, I see there's a market I just don't know enough about this, the murder green in San Juan county perhaps Claire you can fill us in there.

[1:06:22] Voice 9: Claire Young,

[1:06:23] Voice 12: So yes, happy to um you may recall that you received a piece of correspondence around the.

[1:06:27] Voice 12: a vessel drift and response analysis that San Juan County had procured and you had requested a

[1:06:34] Voice 12: delegation or a presentation on this. I've reached out to Marta. She is prepared to do so and I think

[1:06:39] Voice 12: Gloria has confirmed this time spot and it would be her and Jamie Stevens who sits on San Juan

[1:06:44] Voice 12: County Council would be co-presenting as I understand it.

[1:06:52] Trustee Luckham (probable): Okay thank you Claire. Trustee

[1:06:55] Trustee Luckham (probable): you Patrick?

[1:06:57] Trustee Patrick (probable): I think I've said for many many many trust council committees I look back on all the

[1:07:03] Trustee Patrick (probable): trust council meetings we've had and I still say the one that we had in Gabriola all those years

[1:07:09] Trustee Patrick (probable): ago it feels like was the best trust council I went to and one of the reasons was because we had

[1:07:13] Trustee Patrick (probable): those breakout sessions and I think this trust council needs some time working on an issue and

[1:07:19] Trustee Patrick (probable): while I agree the forestry is still in its infancy the question is problem definition I think we

[1:07:25] Trustee Patrick (probable): as you know, we have perhaps different views on what the problem is. And that might make a good

[1:07:31] Trustee Patrick (probable): short workout breakout group or breakout into groups where they work for 45 minutes and report

[1:07:38] Trustee Patrick (probable): back on what is the problem exactly or something of that nature. So I'd still encourage, I think

[1:07:43] Trustee Patrick (probable): breakout sessions are valuable, useful, and this trust council needs to get back to working as a

[1:07:49] Trustee Patrick (probable): group together on something. And I think whether it's September is the time or not, something to

[1:07:54] Trustee Patrick (probable): consider um but yes i agree the policy statement is going to be the biggest time chunk dan rogers

[1:08:08] Trustee Rogers (probable): so a few comments uh one is what a great um combination it would be to have the vessel drift

[1:08:16] Trustee Rogers (probable): and the response analysis along with the coast guard uh emergency response um uh presentation

[1:08:24] Trustee Rogers (probable): and their their planning process is going on because they're they're so integrated um if we

[1:08:30] Trustee Rogers (probable): could ever create enough time to have them back to back uh or any and there that would be

[1:08:38] Trustee Rogers (probable): fantastic uh so that's a suggestion if you hear back from the folk i know they're on vacation

[1:08:43] Trustee Rogers (probable): i've forgotten their names now i knew them all so well at one point um but uh uh having attended a

[1:08:50] Trustee Rogers (probable): lot of their meetings but but they that it's a it's a it's a it's a natural so if we could

[1:08:56] Trustee Rogers (probable): somehow find an hour and 15 and they could somehow figure out how to do that together that would be

[1:09:02] Trustee Rogers (probable): great so that's a suggestion uh the second thing i wanted to say is um i i think well i was going

[1:09:11] Trustee Rogers (probable): to suggest that we have a forestry discussion um uh i i can understand why the cao is perhaps a

[1:09:21] Trustee Rogers (probable): little uh hesitant at this stage yet to do that um you know i'm i'm trying to be an open-minded

[1:09:30] Trustee Rogers (probable): guy i'm not as big a fan of breakout sessions as other people are but um but i can understand how

[1:09:36] Trustee Rogers (probable): they can efficiently do that and i think but i think the breakout session when we're in person

[1:09:40] Trustee Rogers (probable): in december might be a better uh be a better time to sort of figure out a way to do that

[1:09:46] Trustee Rogers (probable): because let's presume we're going to be in person in December and you know the numbers aren't great

[1:09:56] Trustee Rogers (probable): I think the one thing we have to keep in mind is there is a a we have to figure out

[1:10:06] Trustee Rogers (probable): and this may be a discussion for later but there remains the issue that we didn't get done on July

[1:10:13] Trustee Rogers (probable): the 8th, which was for trustees to bring proposed amendments to the draft trust policy statement.

[1:10:19] Trustee Rogers (probable): And that was in fact one of the objectives of that July the 8th that we just never got to

[1:10:28] Trustee Rogers (probable): because we didn't have time because we focused completely on process. So I think we're sort of,

[1:10:36] Trustee Rogers (probable): we have to sort of grapple with when are we going to do that because I know there are some folks

[1:10:42] Trustee Rogers (probable): that have some amendments they'd like to propose.

[1:10:46] Trustee Rogers (probable): Are we going to do it at this stage?

[1:10:49] Trustee Rogers (probable): Are we going to do it after community consultation?

[1:10:51] Trustee Rogers (probable): Are we going to do it in December?

[1:10:54] Trustee Rogers (probable): We're going to have a special meeting to do that.

[1:10:58] Trustee Rogers (probable): So I sort of imagined we might create the space

[1:11:02] Trustee Rogers (probable): that wasn't there on July the 8th to do it in September

[1:11:06] Trustee Rogers (probable): to not only consider the engagement plan,

[1:11:10] Trustee Rogers (probable): but for people to make specific

[1:11:13] Trustee Rogers (probable): proposals to amend um so if we do i think we got to create a half a day to do that um so

[1:11:23] Trustee Rogers (probable): that's just my thinking and i'm not sure where that goes specifically but that's i mean i see

[1:11:28] Trustee Rogers (probable): we have it we have it as an update continuous uh but it's not nearly enough time so um i just

[1:11:37] Trustee Rogers (probable): wonder about that so i might want to if there's not a lot of other if there's places where they're

[1:11:43] Trustee Rogers (probable): We don't think there's going to be,

[1:11:44] Trustee Rogers (probable): I mean, I think local planning services is going to,

[1:11:46] Trustee Rogers (probable): there's a lot going on.

[1:11:48] Trustee Rogers (probable): We heard that from that director Marla from the RPC.

[1:11:52] Trustee Rogers (probable): I don't know if they're going to be ready to report out

[1:11:54] Trustee Rogers (probable): on some of those things, but then it seems to me,

[1:11:57] Trustee Rogers (probable): the other large piece of work

[1:11:59] Trustee Rogers (probable): is the trust policy statement then,

[1:12:01] Trustee Rogers (probable): and we should create the time for those,

[1:12:04] Trustee Rogers (probable): for that to allow trustees to make motions,

[1:12:09] Trustee Rogers (probable): unless there's a plan to do it at another time.

[1:12:13] Trustee Rogers (probable): those are my comments um

[1:12:18] Trustee Luckham (probable): there was a whole bunch of questions that you had buried

[1:12:21] Trustee Luckham (probable): in there too

[1:12:22] Trustee Luckham (probable): um and whether those are rhetorical or or whatever i don't know but are there any remarks from

[1:12:31] Trustee Luckham (probable): the cao with respect to the questions that were raised there well

[1:12:36] Voice 9: um as well

[1:12:39] Voice 9: claire can unmute if you don't mind um yeah we haven't thought we haven't talked about that

[1:12:48] Voice 9: we've been pretty focused on the engagement piece. Initially, I think that might be very

[1:12:53] Voice 9: appropriate because you would then have engagement that's based on what Trust Council has interest in

[1:13:02] Voice 9: moving forward with.

[1:13:09] Voice 12: What I would add is you've already referred out the document as it is to

[1:13:15] Voice 12: agencies and it is going shortly to First Nations. So that might lead to some level of confusion if

[1:13:20] Voice 12: you're then making amendments ahead of hearing back from them yeah

[1:13:28] Trustee Rogers (probable): it's sort of the way this has

[1:13:31] Trustee Rogers (probable): unfolded um and it uh it is a bit awkward i appreciate that um and i'm not sure and that's

[1:13:41] Trustee Rogers (probable): why i sort of phrased it as when are we are we going to do it after we have the engagement piece

[1:13:48] Trustee Rogers (probable): but i for example i i'm quite certain that there will be some trustees that want to

[1:13:54] Trustee Rogers (probable): propose an amendment related that on one of the options of the docs that you put out there

[1:14:00] Trustee Rogers (probable): there may be some that don't like my amendments that i made at ec at the end of uh june uh to

[1:14:08] Trustee Rogers (probable): change some of the language around water uh and want to change it back so you know there might be

[1:14:13] Trustee Rogers (probable): some of those that are out there but i guess the question is and maybe the biggest question is do

[1:14:19] Trustee Rogers (probable): Do we wait for the referrals and the interim engagement

[1:14:23] Trustee Rogers (probable): before we set up a time for trustee amendments?

[1:14:29] Trustee Rogers (probable): And that's fine.

[1:14:30] Trustee Rogers (probable): I think either one is an appropriate way to go forward.

[1:14:33] Trustee Rogers (probable): I'm just trying to get a sense of what others think

[1:14:35] Trustee Rogers (probable): about the desire and the will of trust counsel

[1:14:39] Trustee Rogers (probable): in the face of all of this.

[1:14:42] Trustee Luckham (probable): Okay.

[1:14:44] Trustee Luckham (probable): Now, Trustee Fass had her hand up by Trustee Patrick.

[1:14:47] Trustee Luckham (probable): And I don't know if you want to just reflect

[1:14:48] Trustee Luckham (probable): on the immediacy of the conversation

[1:14:52] Trustee Luckham (probable): that's going on there or not, otherwise I'll go to-

[1:14:54] Trustee Patrick (probable): Yes, mine's related to the conversation about that.

[1:14:57] Trustee Patrick (probable): It is awkward, let's all agree

[1:15:00] Trustee Patrick (probable): that the situation is awkward.

[1:15:02] Trustee Patrick (probable): But I mean, I think what's important is the engagement

[1:15:04] Trustee Patrick (probable): is the direction we gave at the last meeting

[1:15:06] Trustee Patrick (probable): is that the engagement needs to be integral

[1:15:08] Trustee Patrick (probable): to the next, you know, a draft of the policy statement.

[1:15:13] Trustee Patrick (probable): So we're kind of in that, we need to be authentic

[1:15:16] Trustee Patrick (probable): and earn back some trust with the community on that.

[1:15:19] Trustee Patrick (probable): And while I know there will be trustees

[1:15:21] Trustee Patrick (probable): and we should have amended it,

[1:15:24] Trustee Patrick (probable): but the document is out there.

[1:15:25] Trustee Patrick (probable): So I would hope that advice

[1:15:28] Trustee Patrick (probable): from the third party consultant could help

[1:15:31] Trustee Patrick (probable): because building trust is of utmost importance.

[1:15:35] Trustee Patrick (probable): And if we change it now,

[1:15:37] Trustee Patrick (probable): would that put us in a backwards situation?

[1:15:40] Trustee Luckham (probable): Okay, thank you, Trustee Patrick.

[1:15:41] Trustee Luckham (probable): Trustee Fast.

[1:15:43] Trustee Fast (probable): Yeah, thank you.

[1:15:44] Trustee Fast (probable): That's pretty much what I was gonna say.

[1:15:46] Trustee Fast (probable): I think we need to focus on the process, and we've got, hopefully, a consultant bringing us a proposal for how the next stages of public participation and input gathering happen, and I'd like to see what we decide on as far as that process before we go changing the draft.

[1:16:10] Trustee Fast (probable): I don't think it would be um a good idea to change the draft and uh not not well we've already put

[1:16:19] Trustee Fast (probable): it out there it seems to me um uh that we need to keep the process really clear and let people

[1:16:26] Trustee Fast (probable): know that we're listening to them about their comments about this draft and uh that's the

[1:16:33] Trustee Fast (probable): decision basically that trust council um took in our meetings uh in early July anyway that's my

[1:16:40] Trustee Fast (probable): two bits. I think regarding the rest of the schedule, I can see there's lots of room in here

[1:16:49] Trustee Fast (probable): and I do think that breakout groups can work in electronic format and I kind of like the

[1:16:58] Trustee Fast (probable): idea of not mixing the forest. Well, I'm not sure about the forestry issues. I think that might be

[1:17:04] Trustee Fast (probable): a really good um topic to bring up if we can't have the meaty one around the um uh changes to

[1:17:12] Trustee Fast (probable): the the draft text that trustees might want to have this might be another useful uh way to um

[1:17:19] Trustee Fast (probable): gather input and uh and make use of uh trust council meeting time thank you okay thank you

[1:17:29] Trustee Luckham (probable): um i certainly have lots of thoughts about all of these things um there's obviously going to be

[1:17:37] Trustee Luckham (probable): we're going to see uh possibly uh some verbal updates in our uh teleconferences here with

[1:17:45] Trustee Luckham (probable): respect to this schedule as um as it gets flushed out and the next opportunity where

[1:17:51] Trustee Luckham (probable): will be our next meeting um and um and i think it'll be post our next meeting that this will

[1:17:58] Trustee Luckham (probable): will then go out to the public and to trustees

[1:18:01] Trustee Luckham (probable): for awareness of how the council is gonna go.

[1:18:04] Trustee Luckham (probable): So we need to sort out some of these details.

[1:18:10] Trustee Luckham (probable): I certainly agree in principle with Dan

[1:18:14] Trustee Luckham (probable): that if we could try to get the vessel drift

[1:18:16] Trustee Luckham (probable): and coast guard all together,

[1:18:18] Trustee Luckham (probable): that would be a beautiful day.

[1:18:20] Trustee Luckham (probable): However, I can't help but think

[1:18:22] Trustee Luckham (probable): that as we're hearing from the public

[1:18:27] Trustee Luckham (probable): about questions around advocacy

[1:18:28] Trustee Luckham (probable): and how effective that is and whether or not in reality we should actually be spending a lot of

[1:18:35] Trustee Luckham (probable): energy on those things when we've got some very important items that we do have direct influence

[1:18:41] Trustee Luckham (probable): over being the policy statement and indeed potential requests for changes in the legislation

[1:18:50] Trustee Luckham (probable): or otherwise with respect to forestry issues. I mean I always remember now Mayor Al Sebring of

[1:18:58] Trustee Luckham (probable): of North Cowichan always was pleading with everybody to stick to your knitting and I can't

[1:19:03] Trustee Luckham (probable): help but just reflect on that and that how much do we want to take on in this really critical time

[1:19:08] Trustee Luckham (probable): when there's a real appetite for policy statement real clarity on policy statement real clarity on

[1:19:13] Trustee Luckham (probable): public engagement and indeed the CAO I'm a little surprised that you're saying well maybe we don't

[1:19:19] Trustee Luckham (probable): want to discuss that because the thing is is we need some clarity on this and I've heard you say

[1:19:23] Trustee Luckham (probable): that and we're and you're doing some great work and that's fabulous and building that um so um

[1:19:31] Trustee Luckham (probable): i want to see that come forward but i can't help but think that some kind of conversation a council

[1:19:38] Trustee Luckham (probable): to clarify what it is that we're asking for and what it is that we can do presently and what it

[1:19:46] Trustee Luckham (probable): is that we think we can do and be really clear about because i think cao you've been pretty

[1:19:52] Trustee Luckham (probable): clear on that you know the range is um from uh protecting entire forests individual trees

[1:20:00] Trustee Luckham (probable): to um cosmetics or landscape level uh tree cutting and i'm not completely clear on where

[1:20:08] Trustee Luckham (probable): everybody or anybody's at and indeed the understanding about the difference between

[1:20:12] Trustee Luckham (probable): uh crown lands and timber licenses and private lands and cutting down a bunch of trees

[1:20:21] Trustee Luckham (probable): for land clearing or otherwise so I think breakout groups is I think they're trying to

[1:20:28] Trustee Luckham (probable): use some of those two tools to re-establish our connectivity with each other would be beneficial

[1:20:35] Trustee Luckham (probable): and even in an electronic meeting I wouldn't be opposed to it I've seen it done very well

[1:20:39] Trustee Luckham (probable): actually over this COVID time I've participated in a number of these whiteboard exercises that

[1:20:45] Trustee Luckham (probable): I can't remember what they call them now everybody has a little clippy board and they

[1:20:48] Trustee Luckham (probable): They throw all the ideas up, it all comes together

[1:20:50] Trustee Luckham (probable): and it's amazing actually.

[1:20:51] Trustee Luckham (probable): My role, yeah.

[1:20:53] Trustee Luckham (probable): Yeah, so all that's good.

[1:20:57] Trustee Luckham (probable): So certainly want to remain interested

[1:20:59] Trustee Luckham (probable): because I want to support the CAO and everybody else there

[1:21:03] Trustee Luckham (probable): with respect to the ask that we're working on,

[1:21:05] Trustee Luckham (probable): especially in light of the public is,

[1:21:09] Trustee Luckham (probable): you know, it's interesting back to the policy statement

[1:21:11] Trustee Luckham (probable): for a minute, but all that engagement and the amendments.

[1:21:15] Trustee Luckham (probable): There's not a whole lot of pressure

[1:21:17] Trustee Luckham (probable): coming from the public right now for amendments and we've managed to reach this place where we've

[1:21:23] Trustee Luckham (probable): deferred first reading we've clarified that document that was circulated widely with our facts

[1:21:30] Trustee Luckham (probable): as we see them and that's helped and I think that we're in a good place right now and and the CAO

[1:21:37] Trustee Luckham (probable): might say or others would say for sure that that ship has sailed in terms of amendments because we

[1:21:43] Trustee Luckham (probable): have sent it out to referrals and I think it would create confusion and I would hope that trustees

[1:21:48] Trustee Luckham (probable): might just hold off until we have all the facts and all the information because I think what we're

[1:21:53] Trustee Luckham (probable): going to hear back from other agencies provincial government first nations is going to be significant

[1:21:59] Trustee Luckham (probable): and I don't think we want to piecemeal make amendments I think we want to take in to

[1:22:04] Trustee Luckham (probable): consideration all that stuff that comes from those other agencies to make some thoughtful

[1:22:09] Trustee Luckham (probable): amendments once rather than multiple times because then that just gets more confusing

[1:22:14] Trustee Luckham (probable): and certainly i'm hoping and anticipating that the consultant who we bring in on this

[1:22:21] Trustee Luckham (probable): communications exercise will have some really good strong advice about what to do there

[1:22:26] Trustee Luckham (probable): you know i know i remember claire early in the early days here you said that we've never done

[1:22:32] Trustee Luckham (probable): this before and we're gonna have to figure it out and we're still figuring it out there's lots

[1:22:36] Trustee Luckham (probable): we've learned a lot and there's more to learn and um um i want to make sure that we do the best we

[1:22:43] Trustee Luckham (probable): can here so let's um focus on that i am interested in the oh so i just wanted to say that it the

[1:22:51] Trustee Luckham (probable): other thing that i'm hearing now through the public not just through other trustees is

[1:22:59] Trustee Luckham (probable): is that there's a private members bill brewing and i'm presuming that that private members bill

[1:23:05] Trustee Luckham (probable): that's brewing is to do with tree cutting and is quite possibly coming from MLA Olson and I

[1:23:13] Trustee Luckham (probable): would like to know whether or not I'm in the dark with that because nobody's talked to me about it

[1:23:19] Trustee Luckham (probable): which would be nice I think I can say that on a public meeting because I'm not ideally

[1:23:28] Trustee Luckham (probable): we're advocating for something we try to advocate with an agency and that to be sure that our

[1:23:34] Trustee Luckham (probable): advocacy is aligned and um i i don't know where that's at other than that it's been at the southern

[1:23:40] Trustee Luckham (probable): gulf islands forum but the southern gulf island forum does not represent how it represents the

[1:23:46] Trustee Luckham (probable): southern profile so um i so that i think that that gives some incentive to want for us to really

[1:23:54] Trustee Luckham (probable): clarify what it is that we are potentially asking for from council even though we may not know and

[1:24:01] Trustee Luckham (probable): And so, and that's, those are my remarks.

[1:24:04] Trustee Luckham (probable): This is obviously evolving.

[1:24:06] Trustee Luckham (probable): I would take this moment to ask if there's anybody that knows more about

[1:24:10] Trustee Luckham (probable): private members bill.

[1:24:12] Trustee Luckham (probable): Anybody?

[1:24:14] Trustee Luckham (probable): No.

[1:24:15] Trustee Luckham (probable): Oh, trustee Patrick.

[1:24:16] Trustee Patrick (probable): I don't know a whole lot.

[1:24:18] Trustee Patrick (probable): This is something that has been discussed at this table a few times that

[1:24:23] Trustee Patrick (probable): Emily Olson had been intending to submit a private members bill,

[1:24:28] Trustee Patrick (probable): which I believe was tabled in the spring,

[1:24:31] Trustee Patrick (probable): bring but I would have to double check I don't know if it was acted on or at least it hasn't

[1:24:35] Trustee Patrick (probable): gotten that far see Claire I think knows more uh nope she doesn't know more either but uh it was

[1:24:40] Trustee Patrick (probable): being worked on the intent was to to table it at some some point but

[1:24:45] Trustee Luckham (probable): yeah and that's all that's all

[1:24:47] Trustee Luckham (probable): that I know and so if something is actually happening it would be good for us to know

[1:24:52] Trustee Luckham (probable): um and I don't know whether or not we need to provide any direction or we just wait until

[1:24:57] Trustee Luckham (probable): somebody tells us I

[1:25:00] Voice 12: can reach out and get something in writing I think there was an

[1:25:03] Voice 12: intention to bring something forward this fall but I can reach out get some confirmation for you

[1:25:07] Trustee Luckham (probable): okay that'd be super um any so uh CAO Hudson Pillar do you need any direction with respect

[1:25:19] Trustee Luckham (probable): well

[1:25:19] Voice 9: what I'm here well what I'm hearing is um we need some more focused direction

[1:25:26] Voice 9: and you're thinking a forestry session might be a good idea in September I'm less inclined to think

[1:25:37] Voice 9: there will be good outcomes associated with that

[1:25:38] Voice 3: and

[1:25:40] Voice 9: there might be other means of achieving that

[1:25:44] Voice 9: with either one-on-one discussions I have reached out to TPC Chair Morrison around this matter I

[1:25:50] Voice 9: I have not been able to get that time with her for reflections on how this fits into any of the policy statement work, because it was certainly being commented on by the public.

[1:26:08] Voice 9: And if we're going to do a session, I have to, it would be, I would be running the session.

[1:26:13] Voice 9: We don't have time to get expertise associated with that.

[1:26:16] Voice 9: We have to, and we're doing the policy statement piece.

[1:26:18] Voice 9: so i would have to get on that cracking on that one right away and it would have to be simple

[1:26:22] Voice 9: enough to be um you know two or three questions you know what do you get you get maybe 10 minutes

[1:26:27] Voice 9: each um in that so it would have to be three or four questions we would do and i would have to

[1:26:32] Voice 9: facilitate it so if that's your wish and you tell me that i will i will um act on it i'm not seeing

[1:26:42] Voice 9: any of it

[1:26:43] Trustee Luckham (probable): i'll just make a remark i i you know i think you know you're oh my screen just changed

[1:26:54] Trustee Luckham (probable): Well, there we go. I agree with you. And I think that indeed, we wouldn't necessarily, not that the CAO wouldn't do a fabulous job in everything that he does.

[1:27:05] Voice 3: But

[1:27:06] Trustee Luckham (probable): I think that indeed, it might be a disservice to not have some kind of outside objective point of view to help clarify some of this.

[1:27:18] Trustee Luckham (probable): and CEO you might recall when we were having discussion about the forestry issue before

[1:27:23] Trustee Luckham (probable): a colleague of mine recommended somebody that's a forestry expert in the province that

[1:27:31] Trustee Luckham (probable): might be able to assist us with framing it because I think the question is still not clear

[1:27:37] Trustee Luckham (probable): and I think framing the question and understanding the context that we're working in

[1:27:42] Trustee Luckham (probable): would quite possibly help i

[1:27:45] Voice 9: guess one of you know one of the things to consider is is that

[1:27:48] Voice 9: do does trust council want to land on a policy discussion that's involved in the policy statement

[1:27:56] Voice 9: being out in front of the community if you will so if you pick anything else out of the policy

[1:28:04] Voice 9: statement and we've referred it to other agencies and we're out eliciting feedback from people

[1:28:10] Voice 9: on it would um i guess trust council might not land on a particular perspective in september

[1:28:18] Voice 9: but certainly they would be advancing work that is you know we're going out and having discussions

[1:28:24] Voice 9: um with community about in this particular case um it would be like having a session on docs um

[1:28:31] Voice 9: you know just in september um as we're referring the document out um yeah i think this is a um

[1:28:40] Voice 9: the the pieces are coming together um whether we're ready for that full conversation or not

[1:28:46] Voice 9: i'm not sure yeah

[1:28:50] Trustee Luckham (probable): okay um dan rogers okay

[1:28:59] Trustee Rogers (probable): so i heard the majority of the folks on the on this

[1:29:04] Trustee Rogers (probable): call say you know we should not be asking for amendments to the trust policy statement at this

[1:29:09] Trustee Rogers (probable): time um so the because of the confusion it might call and so we're going to have to so then the

[1:29:17] Trustee Rogers (probable): the idea would be to message to to trustees this is not the time to be making motions to amend

[1:29:23] Trustee Rogers (probable): but rather they'd be discussing about the engagement process and how we take the current

[1:29:28] Trustee Rogers (probable): draft uh out to the on the understanding that that a variety of trustees have not yet made what they

[1:29:37] Trustee Rogers (probable): consider to be amendments but to go or continue to gather as we go forward i think one of the things

[1:29:42] Trustee Rogers (probable): that i hope is clear and maybe it's not i hope we all are in the same page is that there was some

[1:29:49] Trustee Rogers (probable): um understanding or at least i thought there was some

[1:29:52] Trustee Rogers (probable): general belief that uh and i know the director wasn't here two weeks ago that the process

[1:30:00] Trustee Rogers (probable): is going to slow down a little bit.

[1:30:04] Trustee Rogers (probable): And I don't know that that message has got,

[1:30:07] Trustee Rogers (probable): I don't think it has gotten out to trustees yet

[1:30:10] Trustee Rogers (probable): unless they've been watching the EC meetings.

[1:30:13] Trustee Rogers (probable): We haven't made a quote unquote formal decision related

[1:30:16] Trustee Rogers (probable): to the, or recommendation, I shouldn't say decision

[1:30:18] Trustee Rogers (probable): because we don't decide these things

[1:30:20] Trustee Rogers (probable): or recommendation related.

[1:30:22] Trustee Rogers (probable): So that's fine.

[1:30:23] Trustee Rogers (probable): I'm fine with the idea that, you know,

[1:30:27] Trustee Rogers (probable): given that the referrals have occurred

[1:30:28] Trustee Rogers (probable): and there's a document that's there

[1:30:30] Trustee Rogers (probable): and that we all understand that it's going to be amended

[1:30:35] Trustee Rogers (probable): or probably going to be amended at some stage

[1:30:38] Trustee Rogers (probable): one way or another, that we can work with that.

[1:30:44] Trustee Rogers (probable): I guess I'm sort of coming around to the point of view

[1:30:47] Trustee Rogers (probable): as listening to the chair,

[1:30:52] Trustee Rogers (probable): that while we may not get answers,

[1:30:56] Trustee Rogers (probable): it would probably be a good idea

[1:30:58] Trustee Rogers (probable): to try and define the questions better.

[1:31:00] Trustee Rogers (probable): around forestry for you if for nothing else uh cao hodson pillar is what what are the issues

[1:31:08] Trustee Rogers (probable): we're trying to address and i agree with you if we do a session on that and i could see breakouts

[1:31:15] Trustee Rogers (probable): working i know the technology works and and we could we could then give people a little bit more

[1:31:21] Trustee Rogers (probable): time to talk and then report is we could at least define what the issue is uh that trustees might

[1:31:28] Trustee Rogers (probable): like to address um and so i'm i i i i hear you cao hospital but you think there might be a better

[1:31:39] Trustee Rogers (probable): way but i think i think it might be worthwhile i i'm sort of changing my mind on everything i said

[1:31:46] Trustee Rogers (probable): 15 minutes just for anybody watching i do change my mind i do listen to what people say so um

[1:31:56] Trustee Rogers (probable): I will say I'm still thinking that I heard that I hear the stickier knitting, but there is almost nothing that captures the imagination of or the interest and the concern of the folk on the islands than the possibility of an oil spill that would affect their shorelines.

[1:32:15] Trustee Rogers (probable): That's like the cataclysmic. And this is just an education session. Here's the work that's going on.

[1:32:22] Trustee Rogers (probable): that's the way I see this I don't see us saying oh and we're going to pick this up and do x y and z

[1:32:29] Trustee Rogers (probable): because we have very I've learned that we have very limited role except as an information

[1:32:35] Trustee Rogers (probable): agency in relation to vessel you know spills and issues of that area and we just there's not much

[1:32:44] Trustee Rogers (probable): we can do because we don't have any tugs we're not going to get one anytime soon so I'd still

[1:32:50] Trustee Rogers (probable): I still see that as a very interesting hour and a half, hour and 15, although there may be other something else that we may want to put in there.

[1:32:58] Trustee Rogers (probable): So,

[1:32:59] Voice 9: Mr. Chair, if I may, I'll just try and work something up for the September 2nd meeting, and I'll give you some updates.

[1:33:07] Voice 9: And if we get some traction there, then you'll make the decision whether to include it or not.

[1:33:13] Voice 9: um if i get a little bit more um feedback from others that helps us refine this and we'll

[1:33:19] Voice 9: proceed um so mentally sort of add in a one hour forestry session um with some breakout rooms and

[1:33:25] Voice 9: um some um i think coverage reporting um i don't think it's it we're not in an at an in-depth level

[1:33:35] Voice 9: yet um but um a bit more issue refinement so that'll be sort of my operating premise even

[1:33:42] Voice 9: without your direction this is for you to take a look and i'll walk away and try and put some

[1:33:47] Voice 9: put something like that together and see what you think okay

[1:33:51] Trustee Luckham (probable): so that's great i was going to

[1:33:53] Trustee Luckham (probable): ask whether or not you wanted direction to create a forest i

[1:33:56] Voice 9: think i've got i think i've got enough

[1:33:58] Voice 9: now to know that that's your interest and then that gives you flexibility of going you know

[1:34:02] Voice 9: um when you see something um in advance of the september 2nd meeting if it's just not

[1:34:07] Voice 9: or even september 8th that gives us some root here you can either go yeah it sounds good for

[1:34:11] Voice 9: this session or no we'll pull it

[1:34:12] Trustee Rogers (probable): okay and can i can i just ask one more question and this is just

[1:34:18] Trustee Rogers (probable): me asking a question is are we very much committed to this tuesday evening delegation town hall

[1:34:24] Trustee Rogers (probable): format still i mean we've had a few people say they didn't like it um just because it goes so

[1:34:30] Trustee Rogers (probable): late uh i don't i i have no senses i don't we're not getting any increase in delegations but

[1:34:37] Trustee Rogers (probable): But it's hard to know whether we're getting more town hall.

[1:34:41] Trustee Rogers (probable): I mean, last week,

[1:34:42] Voice 9: we are not getting substantially more viewers.

[1:34:45] Voice 9: Right.

[1:34:46] Voice 9: Then.

[1:34:47] Voice 9: And I mean, we had a

[1:34:48] Trustee Rogers (probable): we had a very active town hall on July 7th.

[1:34:51] Trustee Rogers (probable): But that was, I think, a fairly unique circumstance.

[1:34:55] Trustee Rogers (probable): Right.

[1:34:55] Trustee Rogers (probable): But I wonder if we're I want and it's maybe I don't know.

[1:35:00] Trustee Rogers (probable): I don't know the answer.

[1:35:01] Trustee Rogers (probable): I mean, I don't really mind it one way or another.

[1:35:04] Trustee Rogers (probable): other uh but it does allow people who are working during the day um to come and speak to us in the

[1:35:13] Trustee Rogers (probable): evenings and i that's sort of always been my preference is to allow to to do that so that

[1:35:19] Trustee Rogers (probable): we can the folk that can't get there at one o'clock or 1 30 on a wednesday afternoon uh can

[1:35:26] Trustee Rogers (probable): come and speak to us so i'm inclined to leave it there but i just wanted to see what the

[1:35:31] Trustee Rogers (probable): the tenor of everybody else anybody

[1:35:33] Trustee Luckham (probable): else on that question Laura

[1:35:39] Trustee Patrick (probable): um I still think it's the right

[1:35:41] Trustee Patrick (probable): thing to do I think at this point I think having it in the evenings we haven't heard from the

[1:35:46] Trustee Patrick (probable): public saying oh please don't have it in the evenings it's only been trustees that have said

[1:35:50] Trustee Patrick (probable): oh gosh I have to stay up late um so until if I heard from the public that they were unhappy

[1:35:55] Trustee Patrick (probable): I'd have a very different opinion we can all have a cup of coffee and try to stay up

[1:36:03] Trustee Luckham (probable): okay um i see sue ellen's nodding uh i at least in the short term tend to agree i think we should

[1:36:11] Trustee Luckham (probable): give it another go at the september meeting because we are still meeting electronically

[1:36:16] Trustee Luckham (probable): it may be that we'll have challenges with having an evening meeting

[1:36:20] Trustee Luckham (probable): of that nature um in a december meeting where we're meeting uh physically together um uh that

[1:36:27] Trustee Luckham (probable): and delegates may want to come into the room physically, and so it may be different for

[1:36:33] Trustee Luckham (probable): December, so let's, I'd say let's just run the course and do an analysis between September and

[1:36:38] Trustee Luckham (probable): December as to whether or not we really feel that it's effective, and that we can also

[1:36:45] Trustee Luckham (probable): provide that ability in in-person meetings as well, because obviously accommodations and meals

[1:36:51] Trustee Luckham (probable): are very different um in an in-person setting um so that's great um i have reached out to my

[1:37:01] Trustee Luckham (probable): colleague just to confirm the name of that forestry person russ just thank

[1:37:04] Voice 9: you put that into

[1:37:05] Trustee Luckham (probable): your uh set in your cards to consider um so therefore then i was just going to ask if there's

[1:37:13] Trustee Luckham (probable): any further direction that you need at this time on the agenda but obviously we're going to see it

[1:37:17] Trustee Luckham (probable): in its uh marked up version um in september so thank you thank you claire for being with us

[1:37:24] Trustee Luckham (probable): and um and all the work that you and your team are undertaking in this uh in this you know

[1:37:32] Trustee Luckham (probable): these are exciting times and there's a great work uh and opportunity for us to improve the

[1:37:39] Trustee Luckham (probable): delivery of our preserve and protect mandate and i'm saying that to you claire as much as i'm saying

[1:37:44] Trustee Luckham (probable): it to the public and that we are all committed to preserving and protecting the gulf islands

[1:37:48] Trustee Luckham (probable): that's our job and we're going to do it as best we can okay um i'm going to move on now to the

[1:37:57] Trustee Luckham (probable): next section if you're okay which is going to be section 8.111 the local trust committee hybrid

[1:38:05] Trustee Luckham (probable): meeting electronic hardware demonstration are you ready well

[1:38:09] Voice 9: i'm going to run down the hall and make

[1:38:12] Voice 9: sure that mark is um or maybe um could someone just email mark and let him know that we're

[1:38:20] Voice 9: ready to go and i'll just do the briefest of introductions okay maybe robert could manage

[1:38:26] Trustee Luckham (probable): that part yeah

[1:38:27] Voice 9: yeah

[1:38:28] Voice 2: so i'll send him a message now i

[1:38:31] Voice 9: think i saw him when i was walking by just

[1:38:32] Voice 9: 15 minutes ago he's in he's in there um as you recall at trust council we debated um the notion

[1:38:41] Voice 9: of what level of interactivity do we want to undertake

[1:38:44] Voice 9: as we move into our more certain future,

[1:38:47] Voice 9: hopefully with the trust.

[1:38:50] Voice 9: And that is to have a hybrid,

[1:38:52] Voice 9: when I say a hybrid electronic meeting,

[1:38:54] Voice 9: you all now by now know what I mean.

[1:38:58] Voice 9: And that is that it is an interactive Zoom meeting

[1:39:03] Voice 9: as well as a live meeting at any LTC meeting.

[1:39:07] Voice 9: The other options available are to live stream a meeting

[1:39:10] Voice 9: or simply record it and we put forward a package um trustees debated it and thought oh we're not

[1:39:21] Voice 9: quite there i think it almost they made that discussion then the next day came back and

[1:39:25] Voice 9: refined it a little bit and wanted to get um more of a compare or you know an opportunity cost if

[1:39:31] Voice 9: we do this and hire these people or a person to assist with this function then you know what are

[1:39:37] Voice 9: are we saving and vice versa so we're working on that in the meanwhile the technology that was

[1:39:44] Voice 9: a part of that proposal has shifted a bit and the the it team here has come up with

[1:39:51] Voice 9: and i'm going to turn over to mark for him to explain it to you and do a demonstration

[1:39:56] Voice 9: but it's the idea that they're a very small case full of equipment equipment that we didn't have

[1:40:05] Voice 9: have fully described in our last meeting, they've found some stuff. And we're not going to know

[1:40:12] Voice 9: whether it's going to fully work yet in a live LTC setting, but it's cheaper. And it allows us

[1:40:22] Voice 9: to tick one box off. And what is that box? That's the technology box. Meaning if we're just going

[1:40:28] Voice 9: to broadcast and post, or we're going to go all the way to the hybrid version, this technology

[1:40:33] Voice 9: in theory would do all of those things so then it simply becomes a question of how do we administrate

[1:40:40] Voice 9: how do we organize it and how do we staff the the question so that's about it interesting fact no

[1:40:49] Voice 9: matter what probably and I just heard this from Dave and Mark earlier half of the LTC meeting

[1:40:55] Voice 9: spaces simply don't have wi-fi that's going to allow for you know you know we just experienced

[1:41:02] Voice 9: a little bit of it today that that full meeting experience and in that in those cases we can

[1:41:09] Voice 9: simply record with this equipment and post later on and lastly there was the some a lot of trustees

[1:41:17] Voice 9: were kind of you know as they do because they know their islands well they're trying to solve

[1:41:22] Voice 9: the problem with individuals on island who could come in and do much of this work you know given

[1:41:30] Voice 9: given the complexity of the technology, and it just shifts the management of it to somebody

[1:41:35] Voice 9: else. There would still need to be someone managing all of those people instead of managing

[1:41:40] Voice 9: those meetings. And that will be part of our analysis going forward. So anyway, we thought

[1:41:45] Voice 9: we'd give you a brief demo, and I'll turn it over to Mark to fill you in a little bit.

[1:41:51] Voice 9: And then we'll respond to any of your questions. Thanks.

[1:41:54] Voice 8: Thanks, Russ. So I assume you guys can hear me. Yep. Fair enough. So I'm on the device right now that we're proposing. I was going to rope in the boardroom to connect and to show you the setup, but I'm having a hard time with the boardroom today.

[1:42:12] Voice 8: the uh the ipad is coming in and out so tech that's what it does um so this device here

[1:42:20] Voice 8: all in the kit seventeen hundred dollars is what we think we can do right now which will give us

[1:42:26] Voice 8: the ability to do all scenarios so that's the beauty we were looking for the one piece of

[1:42:33] Voice 8: hardware solution so that trust council can make a decision down the road as opposed to us having

[1:42:39] Voice 8: having to wait before we do procurement

[1:42:43] Voice 8: and picking up the hardware.

[1:42:45] Voice 8: So this unit is a USB plug and play.

[1:42:48] Voice 8: We'd be deploying a laptop, which I'm sitting in front of.

[1:42:52] Voice 8: We have a USB hub and I have a unit

[1:42:55] Voice 8: that's 12 inches by two and a half inches

[1:42:59] Voice 8: that'll fit in a Pelican case

[1:43:01] Voice 8: that could be carried to and from the meetings.

[1:43:04] Voice 8: I think as far as a meeting platform,

[1:43:07] Voice 8: form what we would propose is we would use zoom if we wanted to do hybrid meetings if we choose

[1:43:15] Voice 8: not to do hybrid meetings we have a piece of software an open source piece of software that'll

[1:43:20] Voice 8: have start record start stream and arguably way simpler than having to administer a zoom meeting

[1:43:29] Voice 8: but it'll do the same thing it'll encode it stream it and and then we'll we'll provide instructions

[1:43:36] Voice 8: on how to move that file to our FTP sites

[1:43:39] Voice 8: so that we can get it up onto our webpage

[1:43:42] Voice 8: and offer the public a view on demand.

[1:43:46] Voice 8: So the way it looks right now is with a $1,700 kit

[1:43:50] Voice 8: with four kits in mind,

[1:43:53] Voice 8: where the chairs are carrying the gear

[1:43:56] Voice 8: and setting up the gear,

[1:43:57] Voice 8: we have a $20,000 budget currently.

[1:44:01] Voice 8: And at this point, I think I can do it for,

[1:44:04] Voice 8: or I can do it all in for just over 2100 or 21,000.

[1:44:09] Voice 8: So I have what I need essentially to pick up four kits,

[1:44:16] Voice 8: document, prepare the travel case

[1:44:20] Voice 8: and deploy and train to the chairs.

[1:44:23] Voice 8: So that in my mind is separate from the staffing side,

[1:44:30] Voice 8: which is gonna go to the trust council

[1:44:31] Voice 8: and I'll let Russ get into this side of it.

[1:44:33] Voice 8: but i mean the administration is the the elephant in the room like who's how much is this going to

[1:44:41] Voice 8: or who's going to carry the burden of this of you guys are going to carry the the equipment

[1:44:46] Voice 8: but who's going to be the administrator that's going to coordinate everything um and be um

[1:44:53] Voice 8: responsible for for scheduling um ensuring that if there's any overlap with other meetings that we

[1:45:00] Voice 8: We use the right channels and such.

[1:45:02] Voice 8: As it stands right now, I think we can get away with, well, my proposal would be let's go ahead and get the kits.

[1:45:10] Voice 8: Let's get four kits.

[1:45:12] Voice 8: Let's put them into play.

[1:45:14] Voice 8: September is coming very quickly.

[1:45:16] Voice 8: We can have, these kits will give us the option for all scenarios.

[1:45:21] Voice 8: So we can simply record.

[1:45:23] Voice 8: We can record and live stream.

[1:45:26] Voice 8: Or we can do remote participation.

[1:45:29] Voice 8: So we can do that in this fiscal with the existing budget, and then we can go to Trust Council with a business case to argue support the concept of additional staff for next year, for next fiscal.

[1:45:46] Voice 8: school so I think I think IT or our department is can manage and support you

[1:45:53] Voice 8: the chairs in facilitating the the three scenarios it's going to be a burden on

[1:46:02] Voice 8: our department but I think we can manage it and then there's still the

[1:46:05] Voice 8: administration of the clerks that would be doing the administration as well and

[1:46:10] Voice 8: that's where the business case comes in as to what is manageable as far as their

[1:46:15] Voice 8: time and transferring that to a new full-time so I'd love to give you a

[1:46:21] Voice 8: picture of it but there's nothing fancy about it it's it's designed for a huddle

[1:46:25] Voice 8: space a small meeting space it's got a wide angle field of view so what you

[1:46:31] Voice 8: can't really perceive here is that I can the field of view will adjust to meet

[1:46:37] Voice 8: what I would say is a 10-foot comfortable seating plan so that if I

[1:46:42] Voice 8: have a 10 foot table i'll be able to get everybody on that table without any problem and we've tested

[1:46:48] Voice 8: it here in the room we've also tested it in an auditorium there's there are issues in auditorium

[1:46:55] Voice 8: with echo the sound quality if as we are the the volume of the speaker on this device we do

[1:47:03] Voice 8: perceive an echo in the recording um that's that comes down to a balance of what is an ex what is

[1:47:10] Voice 8: a required volume and um and then the feedback from the room i don't think that we can solve

[1:47:19] Voice 8: that without thousands of dollars the debio that we use in the boardroom would probably

[1:47:26] Voice 8: be able to manage it better but that units it's another 1500 more than this and it doesn't include

[1:47:35] Voice 8: all the peripherals it doesn't include a camera so we'd be looking at another thousand dollars

[1:47:40] Voice 8: potentially for a good quality camera so i think i think we can manage worst cases the audio is an

[1:47:47] Voice 8: issue in auditoriums and we can we can actually work to integrate external speakers that we can

[1:47:54] Voice 8: distribute into the public and on the table with the the ltc committee the committee itself

[1:48:01] Voice 8: and then we can bring down the volume because it'll be localized that'll probably cost another

[1:48:06] Voice 8: another five hundred dollars but it won't have a significant impact on the budget so that's i'm

[1:48:12] Voice 8: feeling pretty confident about this device i feel good about supporting this device which is

[1:48:16] Voice 8: really the the benchmark for me am i ready to give it out to you because i'm going to have to

[1:48:23] Voice 8: support you in using it so i feel pretty good about it i think it'll do the trick

[1:48:29] Voice 8: if we expand the number of kits we're going to go up significantly in cost because we don't have

[1:48:36] Voice 8: of say projectors which is a bit of an outlier projectors and screens wi-fi hubs those laptops

[1:48:44] Voice 8: i have enough hardware to do for kids any questions great

[1:48:52] Voice 9: yeah some questions from

[1:48:53] Voice 9: from mark so yeah in summary we think we've got something it's probably not the

[1:48:58] Voice 9: it's the a plus for ideas it's not probably the a plus for technology we can't guarantee

[1:49:02] Voice 9: in every setting obviously every setting is different um it's lesser cost than what you

[1:49:08] Voice 9: last saw and we think it's um yeah it can go up up or down your um level of investment or interest

[1:49:16] Voice 9: in having um different kinds of meetings so um i think we'll proceed and happy to respond to any

[1:49:22] Voice 9: of your questions keeping in mind you will be the people that are walking these things around

[1:49:28] Trustee Luckham (probable): over to you chair

[1:49:29] Trustee Luckham (probable): trustee patrick trustee fast are

[1:49:33] Trustee Patrick (probable): the audio issues about picking up the voices

[1:49:36] Trustee Patrick (probable): places because I know like when we had the low-tech version of the that they were doing

[1:49:42] Trustee Patrick (probable): in North Pender they just set it up in one spot and for like town hall and so forth we just asked

[1:49:47] Trustee Patrick (probable): people to come stand up and at this point to ask their questions and it worked really well

[1:49:53] Trustee Patrick (probable): so is that the issue in an auditorium?

[1:49:56] Voice 8: No it's the the microphone actually performs really well

[1:50:01] Voice 8: this is a this is a beam forming microphone like we had implemented in the boardroom

[1:50:06] Voice 8: originally so it can it can deal with multi-directional inputs it even picks up

[1:50:13] Voice 8: behind quite well that's not the issue the the issue is that we're we have microphones in a very

[1:50:20] Voice 8: large box and speaker and this so we're broadcasting audio into that room and it's

[1:50:27] Voice 8: bouncing around on a lot of hard surfaces and both zoom and this piece of hardware have echo

[1:50:34] Voice 8: echo cancelling built in, so this has an echo cancelling feature, so a digital sound processor

[1:50:40] Voice 8: and Zoom does echo cancelling, but there's limits. When you're in a big auditorium, that audio is

[1:50:47] Voice 8: bouncing around for a long time, so you just have to keep it down. It's no difference than a

[1:50:52] Voice 8: basketball game. If you're at a basketball game, you're getting, you're hearing the basketball game

[1:50:56] Voice 8: two or three times before the ball, you know, takes its next bounce, so it's the same story,

[1:51:03] Voice 8: And no matter what hardware, what software we use, it's going to be a challenge to deal with that, that environment. I think it does a pretty good job actually. Way better than if we just threw speakers and microphone in the room, you wouldn't be able to, you wouldn't be able to cope with the sound.

[1:51:22] Trustee Luckham (probable): Sue Ellen Fast.

[1:51:24] Trustee Fast (probable): Thank you. This is sounding good, Mark. I've got a couple of questions. One of them is about the laptop. Could it work with an iPad? And I'm asking this because I don't have a laptop currently, and I'm also wondering about the size of the Peli case.

[1:51:45] Trustee Fast (probable): And while you're thinking about that, I just want to say bandwidth issues are changing.

[1:51:51] Trustee Fast (probable): They're getting better gradually through the islands.

[1:51:54] Trustee Fast (probable): And lots of the spaces that I've used have had projectors and screens.

[1:51:58] Trustee Fast (probable): So those concerns, I think that's great that they're not part of this package.

[1:52:04] Trustee Fast (probable): So my question is the size of the Peli case and any comments about laptops working with or could I use an iPad?

[1:52:12] Trustee Fast (probable): Okay.

[1:52:13] Voice 8: So just this kit, projector and screen aside, would be essentially the size of a large

[1:52:22] Voice 8: laptop bag, but in a hard case form. So we're going to protect this unit as much as possible

[1:52:29] Voice 8: because they're not designed to be mobile. They're not designed to be carried around in a

[1:52:36] Voice 8: laptop bag a soft laptop bag as it were yeah um

[1:52:40] Voice 8: sorry what was the second question uh

[1:52:43] Voice 8: using

[1:52:44] Voice 9: the computer will be yes computer will be provided with each unit yeah

[1:52:49] Voice 8: so our preference

[1:52:50] Voice 8: the only way i'd want to deploy this is if if i can pre-configure everything so that the user's

[1:52:56] Voice 8: experience is plug and press play or in this case record and stream that has to be the extent of it

[1:53:04] Voice 8: I'd love to do clap on, clap off.

[1:53:06] Voice 8: That's what we're always shooting for.

[1:53:07] Voice 8: But I have to pre-configure everything, so it's going to be our hardware.

[1:53:11] Voice 8: So we'll take one of our decommissioned laptops, image it so that it's clean.

[1:53:17] Voice 8: It's got the software.

[1:53:19] Voice 8: We're even going as far as putting FTP clients on it that are pre-configured

[1:53:25] Voice 8: so that it'll be a drag and drop of the file if you do the recording.

[1:53:30] Voice 8: So if there's no internet connectivity, it'll be a record, post-meeting, drag-and-drop once you get to Wi-Fi connectivity or internet connectivity, drag-and-drop to our FTP site.

[1:53:42] Trustee Fast (probable): Very good. Thank you. I guess my question should have been, is the computer included? And you've just answered my question. Thank you.

[1:53:51] Trustee Luckham (probable): Was your hand up, Dan, or your questions have been answered?

[1:53:58] Trustee Rogers (probable): My questions is, oh, sorry. I thought I, am I unmuted now?

[1:54:02] Trustee Rogers (probable): Yeah, I can hear you.

[1:54:04] Trustee Rogers (probable): Sorry.

[1:54:05] Trustee Rogers (probable): My question has been answered.

[1:54:07] Trustee Rogers (probable): That's great.

[1:54:09] Trustee Rogers (probable): So even the computer will fit in the Peli case.

[1:54:14] Trustee Rogers (probable): So that's great.

[1:54:16] Trustee Rogers (probable): So I'm just carrying my backpack and the Peli case.

[1:54:19] Trustee Rogers (probable): I can ask you offline, but I'm wondering what I'm going to do with all the equipment I have

[1:54:25] Trustee Rogers (probable): currently underneath my desk related to the Gambier LTC, including a camera and a microphone

[1:54:31] Trustee Rogers (probable): phone and a lot of cords I should tell you what I thought so that if you can reuse it as opposed to

[1:54:37] Trustee Rogers (probable): get new stuff you can well

[1:54:39] Voice 8: when we deploy this I'll we'll coordinate returning the rest of the

[1:54:43] Voice 8: hardware for sure we can always use cameras for sure sounds

[1:54:47] Trustee Rogers (probable): great all right yeah I think the

[1:54:50] Trustee Rogers (probable): biggest challenge is I mean you've already identified it in the CAO is where we're where

[1:54:55] Trustee Rogers (probable): we have locations where the wi-fi isn't great and I'm glad to hear Sue Allen say it's improving

[1:55:00] Trustee Rogers (probable): because it's getting worse on Keats all the time.

[1:55:04] Trustee Rogers (probable): So it's interesting.

[1:55:06] Trustee Rogers (probable): It seems the closer you are to a major industrial,

[1:55:09] Trustee Rogers (probable): a major urban hub, the worse the cellular coverage gets.

[1:55:14] Trustee Rogers (probable): They seem to do better on Hornby than they do on Keats.

[1:55:21] Trustee Luckham (probable): Okay, T.

[1:55:22] Trustee Luckham (probable): I'm not sure you have-

[1:55:24] Trustee Luckham (probable): Yeah,

[1:55:25] Voice 9: so I'd just like to see where we want to go here.

[1:55:27] Voice 9: Is there the anticipation,

[1:55:29] Voice 9: participation, Trust Council asked for a business case. And what we would tell you is that the need

[1:55:36] Voice 9: to have someone, notwithstanding the, we don't, maybe we don't go with seven kits and the vice

[1:55:42] Voice 9: chairs walk them around. We are doing a new thing that we didn't do before, and that's having

[1:55:48] Voice 9: electronic meetings, whether they're hybrid or not. So who's going to do that? So that still

[1:55:55] Voice 9: Mayor Mrakas, Who organizes it and we're telling you right now we don't have unless we displace other work we don't have anyone to do it, so the i'm anticipating that we build what mark has come up with mark and Dave and build it into this report, we provide it to.

[1:56:16] Voice 9: Mayor Mrakas, Trust Council in September, whether or not, given the other funding issues that are at play here or funding asks.

[1:56:24] Voice 9: Mayor Mrakas, These of you, the policy statement anything else, whether or not there's comfort in funding something right away, or perhaps waiting and going through the fall with a less robust electronic engagement process keep in mind we're not going to get legislation to late September.

[1:56:48] Voice 9: Mayor Mrakas, into October, so October so before five months of operating on a basis that we don't have.

[1:56:54] Voice 9: of uh um that wouldn't be doing the fully hybrid meetings um and then get into it for the next year

[1:57:00] Voice 9: so these are some considerations um as we um move forward it would it be your understanding that

[1:57:06] Voice 9: that report would it be best in september or december or does it matter it's it we're it's

[1:57:16] Voice 9: it's of no mind to us yeah

[1:57:18] Trustee Luckham (probable): yeah good question uh trustee fast trustee rogers sure

[1:57:22] Trustee Fast (probable): i'll just be

[1:57:23] Trustee Fast (probable): brief i think it would be great to have it in september so that we can continue the conversation

[1:57:27] Trustee Fast (probable): with trustees and so that we can move forward with this opportunity that staff have just developed

[1:57:31] Trustee Fast (probable): and so

[1:57:32] Trustee Fast (probable): that we don't um uh lose any ground with uh people who are participating uh in the zoom

[1:57:40] Trustee Fast (probable): transition to online digital uh and we've got it in our strategic plan too so i support september

[1:57:47] Trustee Rogers (probable): okay dan i

[1:57:51] Trustee Rogers (probable): agree i think the the the um and i may have said this before at a previous meeting the

[1:57:58] Trustee Rogers (probable): the the hurdle that occurred in june was not because people mostly didn't want the technology

[1:58:05] Trustee Rogers (probable): there's a couple of ltcs that may not want to do it but uh it's not because of that it was because

[1:58:11] Trustee Rogers (probable): because of the proposal to put a new position

[1:58:14] Trustee Rogers (probable): in mid budget between budget cycles.

[1:58:17] Trustee Rogers (probable): And I think that was what was the roadblock.

[1:58:20] Trustee Rogers (probable): So I appreciate you still have staffing issues

[1:58:23] Trustee Rogers (probable): related to this.

[1:58:25] Trustee Rogers (probable): I'm prepared personally as a vice chair.

[1:58:29] Trustee Rogers (probable): And I think my other vice chairs have said the same thing.

[1:58:32] Trustee Rogers (probable): I don't want to speak for the chair

[1:58:33] Trustee Rogers (probable): to sort of take on whatever role I can

[1:58:35] Trustee Rogers (probable): to lessen the burden of,

[1:58:37] Trustee Rogers (probable): of um maybe i'll get up 20 minutes earlier as i think um and uh is uh um is all uh i'm happy to

[1:58:49] Trustee Rogers (probable): do that and i'd like to see the hardware because i think there's a at least in a couple of my local

[1:58:55] Trustee Rogers (probable): trust communities there's a strong desire to continue to have an ability for for connectivity

[1:59:01] Trustee Rogers (probable): activity going forward so so

[1:59:04] Voice 9: yeah thank you mr chair if i may respond so i'll i'll share my

[1:59:10] Voice 9: deepest fear my deepest fear is that for gabriola we do or galliano pick an island we start doing

[1:59:18] Voice 9: hey can't we just do it for this one and and we start a process of having interconnectivity and

[1:59:24] Voice 9: and for two ltcs well you don't need a new position for two ltcs um it's either sort of

[1:59:34] Voice 9: we're doing it or we're not doing it if you will um the the creeping version of this would be our

[1:59:41] Voice 9: greatest challenge um moving forward so i suspect that when we're looking at a recommendation which

[1:59:48] Voice 9: is what i'm slowly rolling around to when we get to a recommendation we it would have to be at this

[1:59:57] Voice 9: at this point in the fall of.

[2:00:00] Voice 9: level of of electronic meaning unless there was the capacity to fund it which we don't have

[2:00:09] Voice 9: so leaving you with that thought okay

[2:00:15] Trustee Luckham (probable): so uh laura patrick um

[2:00:20] Trustee Patrick (probable): i was gonna say for the report

[2:00:22] Trustee Patrick (probable): i i don't know if it would be helpful again is when you've had like sort of the life

[2:00:26] Trustee Patrick (probable): live streaming data of which local trust committees are garnering the larger following

[2:00:34] Trustee Patrick (probable): would be helpful so it might be the trustees think they don't need it but they could have

[2:00:38] Trustee Patrick (probable): be on an island that has high live streaming who knows

[2:00:42] Voice 3: um

[2:00:46] Trustee Luckham (probable): yeah so um a couple of thoughts

[2:00:51] Trustee Luckham (probable): you know i mark i can never let go of the technician side of my life um and so um just

[2:01:00] Trustee Luckham (probable): Just a couple of questions.

[2:01:02] Trustee Luckham (probable): This is great.

[2:01:03] Trustee Luckham (probable): What really got me excited is the FTP thing.

[2:01:08] Trustee Luckham (probable): And that if we don't have internet connectivity,

[2:01:11] Trustee Luckham (probable): we can still record it and get it out later.

[2:01:14] Trustee Luckham (probable): I think that this doesn't necessarily have to be live.

[2:01:19] Trustee Luckham (probable): It just needs to be recorded and posted at some point in the future.

[2:01:23] Trustee Luckham (probable): Participation is the tricky part.

[2:01:25] Trustee Luckham (probable): And it sounds like you've got a solution there.

[2:01:28] Trustee Luckham (probable): You've got wide angle view.

[2:01:29] Trustee Luckham (probable): you you've got echo cancellation you know i think you've done the best you can with the technology

[2:01:35] Trustee Luckham (probable): that exists in 2021 i'm excited about that but um in that pelican case power bar a list of every

[2:01:44] Trustee Luckham (probable): single cable and wall rat and everything because if it ends up at the next place and parts are

[2:01:50] Trustee Luckham (probable): missing it would be horrible and then the other thing is is that with the four kits you think you

[2:01:57] Trustee Luckham (probable): have enough redundancy that you don't need a fifth major device like the camera speaker unit that if

[2:02:04] Trustee Luckham (probable): one fails that you can get uh that back out to that team that unit to be circulated accordingly

[2:02:12] Trustee Luckham (probable): because we wouldn't want to have there's nothing you can do about a failure that appears at the

[2:02:17] Trustee Luckham (probable): meeting but um at the next meeting that that kid is dedicated to go to it'd be good to have some

[2:02:23] Trustee Luckham (probable): backup facility there

[2:02:26] Voice 8: it's a good point peter it's i mean just offhand i'm thinking you know

[2:02:32] Voice 8: there's four kits in play there's with four chairs the one of the advantages is that we don't have

[2:02:39] Voice 8: meetings back to back to back to back you know they're distributed they're well distributed

[2:02:45] Voice 8: so in a pinch if we lost hardware we could do a shuffle to fill a gap temporarily i don't have

[2:02:52] Voice 8: budget to pick up another kit at this point I mean based on the 20,000 but

[2:03:00] Voice 8: that's

[2:03:01] Trustee Luckham (probable): thinking about the entire kit but just the main one

[2:03:05] Voice 8: main piece it's

[2:03:08] Voice 8: definitely something to consider I don't I that's my preferred my preferred

[2:03:13] Voice 8: support model is to have zero downtime and you do that with redundant and good

[2:03:19] Voice 8: good support good maintenance and good warranty so i'm more than willing yeah

[2:03:27] Trustee Luckham (probable): and i think that

[2:03:28] Trustee Luckham (probable): um we do have meetings back to back to back like i do i know that uh trustee fast and trustee patrick

[2:03:35] Trustee Luckham (probable): especially southern gulf islands the meetings are fast and furious and um and so um you know

[2:03:43] Trustee Luckham (probable): ideally that unit would be a spare would be located in the victoria office because i think

[2:03:47] Trustee Luckham (probable): that's probably the most vulnerable areas of southern gulf islands and that the planner would

[2:03:51] Trustee Luckham (probable): be able to bring that replacement unit yeah

[2:03:53] Voice 8: i mean it's true i

[2:03:57] Trustee Luckham (probable): think i think with this well on it

[2:04:00] Trustee Luckham (probable): actually mark um i just said that and you can plan

[2:04:03] Trustee Luckham (probable): accordingly because i know

[2:04:05] Trustee Luckham (probable): that you're you will

[2:04:06] Trustee Luckham (probable): you want this to work uh more than i do and i want it to work a lot so this is great um

[2:04:14] Trustee Luckham (probable): um now i think there's a lingering question there and whether or not ec needs to provide

[2:04:20] Trustee Luckham (probable): some direction here cao hudson pillar um to deployment acquiring and deploying this for

[2:04:26] Trustee Luckham (probable): september or not i

[2:04:29] Voice 9: i don't think so you've tasked us with the provision of an electronic meeting and

[2:04:36] Voice 9: we're doing that we're updating you certainly if you collectively said oh no um we would

[2:04:43] Voice 9: um you know respond accordingly but i'm not hearing that and um we're going to move forward

[2:04:49] Voice 9: we have the budget to do it and we think this is the best option so it's uh the second part that

[2:04:54] Voice 9: we'll turn our minds to the reporting okay

[2:04:57] Trustee Luckham (probable): brilliant so thank you mark for thinking out

[2:05:00] Trustee Luckham (probable): of the box you and your team um for bringing this solution to us and um i think we can make it work

[2:05:07] Trustee Luckham (probable): by the sounds of it to me and even if there's variations in the theme as it evolves the hardware

[2:05:11] Trustee Luckham (probable): hardware itself will be usable in in many scenarios yeah okay again thanks for joining us

[2:05:20] Trustee Luckham (probable): mark and thank you ceo for taking the lead on that as well so this brings us now at 11 21 how

[2:05:27] Trustee Luckham (probable): about we go for another 40 minutes to lunch and um see how we'll see where we're at then

[2:05:32] Trustee Luckham (probable): and so the next big item here now if you're ready for it is the policy statement engagement

[2:05:37] Trustee Luckham (probable): verbal update and so uh ceo hudson and claire fader perhaps you're going to uh help us with

[2:05:43] Trustee Luckham (probable): this

[2:05:44] Voice 9: yes just wait for claire to come back to us yay um you know mr chair there isn't a lot to

[2:05:56] Voice 9: uh update you on um we had a good discussion last week you know where we are um we've uh feel good

[2:06:04] Voice 9: about the engagements that we've had so far the conversations have led to um uh incorporated the

[2:06:11] Voice 9: direction from executive committee that is uh the consultant's going to be looking at deliberative

[2:06:16] Voice 9: dialogue um as a potential looking at some sort of um discussion paper is that a vehicle that could

[2:06:22] Voice 9: be um assistive to us um we've had the the the beginnings of a conversation around the differences

[2:06:29] Voice 9: between the islands and and you know the remedy or the means of engagement might be different

[2:06:34] Voice 9: um we've discussed the idea that um you know just based on you know engagement is based on

[2:06:42] Voice 9: population um if you have more people on an island you need more engagement because there's more

[2:06:48] Voice 9: people there um so that there are some differences here and staff is going to engage with the

[2:06:55] Voice 9: the consultant on getting a customized list we will not be successful with a complete template

[2:07:00] Voice 9: get just getting dropped on the islands trust and saying go do this um we did have a good

[2:07:07] Voice 9: conversation around social media um initially and around that understanding and we have a very

[2:07:14] Voice 9: compressed time frame so um no home runs have been hit yet um we're waiting for that fee letter it's

[2:07:22] Voice 9: it's going to be beyond our current budget but I said that you know earlier on we're going to

[2:07:27] Voice 9: I'm going to use some discretion there that I think is appropriate the challenge would be if

[2:07:32] Voice 9: if for whatever reason the engagement wasn't satisfactory to trust council and then they did

[2:07:38] Voice 9: not fund it then we would have you know undertaken this initial consultancy that's about it we can

[2:07:49] Voice 9: and, you know, turn over to Claire, if you have any other insights here. We are mindful of,

[2:07:55] Voice 9: very mindful of the relationships we've built with First Nations through this process,

[2:08:02] Voice 9: and that, you know, much of this work may or may not be of interest to nations, and they are doing

[2:08:09] Voice 9: that work with us, and that there are a variety of nations who, across the area, who have interest,

[2:08:17] Voice 9: and we want to cultivate those relationships more this initial project work is to be mindful of

[2:08:24] Voice 9: those relationships um but not a direct deliverer of um engagement work to um to nations we'll be

[2:08:32] Voice 9: continuing to do that in-house um but we'll inform each other as we move forward um and in terms of

[2:08:39] Voice 9: budget uh we may need a bit more budget um in the future um particularly there there might be need

[2:08:46] Voice 9: if there's a significant uptake from the first nation's perspective um an increase there which

[2:08:53] Voice 9: i think uh trust council given its direction would be uh supportive of um but overall i would

[2:09:01] Voice 9: not write you know we could engage at a quarter of a million dollar basis and i i just don't think

[2:09:06] Voice 9: that that's uh recommended um right now we have to proceed um um with the the project so later on

[2:09:15] Voice 9: today we're going to get that fee letter fee letter and we're going to get that uh

[2:09:19] Voice 9: initial plan and away we go starting next week claire do you have anything to add no

[2:09:26] Voice 12: no thank you i've been away so i think that's a really good summary okay

[2:09:30] Voice 9: uh we've had you

[2:09:32] Voice 9: know it's in-house we've been having standing meetings every day on the matter um and um

[2:09:38] Voice 9: we've come to this conclusion so we're pleased with you know stage one and happy to respond to

[2:09:43] Voice 9: any questions and probably even next week at the teleconference we can get into more detail

[2:09:47] Voice 9: let you know um where we stand questions

[2:09:55] Trustee Luckham (probable): comments dan rogers um

[2:10:05] Trustee Rogers (probable): i i sort of implied this and i guess

[2:10:09] Trustee Rogers (probable): the question is um this is obviously is crucially important we don't want any blockades in the way

[2:10:18] Trustee Rogers (probable): of uh of um next steps if you will so do you need anything from the executive committee to

[2:10:26] Trustee Rogers (probable): get you over any financial hurdles that you might have at this point i feel a little bit

[2:10:32] Trustee Rogers (probable): responsible because i drafted the motion that said subject to the approval of the trust council

[2:10:37] Trustee Rogers (probable): um but it seemed important that at the time uh but i didn't intend it to be an impediment to

[2:10:45] Trustee Rogers (probable): getting so if

[2:10:46] Voice 9: you do great to self-identify as the cause of all agony here so uh i i didn't have

[2:10:55] Trustee Rogers (probable): to do it so my point is my point i guess is i would be if you felt that you needed some sort of

[2:11:03] Trustee Rogers (probable): uh i don't know what you're i don't i mean obviously we're not talking about publicly

[2:11:07] Trustee Rogers (probable): because we don't have a don't have a proposal yet etc etc but if you needed to have um some

[2:11:14] Trustee Rogers (probable): more flexibility uh in terms of your funding i mean no the ec the ec can do that um i mean we

[2:11:24] Trustee Rogers (probable): don't like to without trust council sort of signing off on it but no

[2:11:29] Voice 9: i don't think we need

[2:11:31] Voice 9: that yet it we're early in budget year um the budget itself you know floats as it will um we're

[2:11:38] Voice 9: budgeting um closely and certainly we had a couple eye-popping moments with the idea of a potential

[2:11:46] Voice 9: new position and then the policy statement so that in itself was about 125 000 not contemplated in

[2:11:53] Voice 9: budget uh right now we're not contemplating that position as actively um you know so there's a bit

[2:12:00] Voice 9: of relief keep in mind we also took down five percentage points off of our reserve allocation

[2:12:06] Voice 9: might want to do that in a different year but uh just given that that's the way things happen

[2:12:12] Voice 9: things pop up right away when you can need some of those funds uh for now i think there's enough

[2:12:16] Voice 9: flexibility in the budget to do this but we will be going over this line items budget in doing it

[2:12:23] Voice 9: and then the and i don't anticipate this to be honest but the jeopardy is if there's a lack of

[2:12:31] Voice 9: satisfaction with with the with the program overall and that will be our job and the

[2:12:38] Voice 9: consultants and um you if you approve it to um support the engagement plan going through from

[2:12:44] Voice 9: September through and then things will be fine and I'll be back to you if it gets crunchy for sure

[2:12:49] Voice 9: right

[2:12:50] Trustee Rogers (probable): um my other question is is I don't suppose that in I mean a lot of the correspondence that's

[2:12:57] Trustee Rogers (probable): It's gone out to us from, particularly in June, from island residents.

[2:13:03] Trustee Rogers (probable): We're copied to the province, like a lot of them were copied to the province.

[2:13:07] Trustee Rogers (probable): I don't suppose

[2:13:08] Trustee Rogers (probable): someone in the ministry said, hey, if you guys need some financial assistance with this, give us a call?

[2:13:14] Voice 9: That hasn't happened.

[2:13:16] Voice 9: yeah um though we have had things like this um support for our outreach to first nations and

[2:13:26] Voice 9: the means by which we're conducting our government to government relations right um so we have had

[2:13:32] Voice 9: the ministry's attention on um some of the core pieces in our approach um and there's some other

[2:13:40] Voice 9: in camera matters that we can um discuss as well but uh no there's no imminent funding around the

[2:13:47] Voice 9: corner um for this work the work at this time thank you all right and

[2:13:56] Voice 9: that's really it mr chair

[2:13:57] Trustee Luckham (probable): anybody else okay um so i think laura oh laura patrick go ahead sorry

[2:14:04] Trustee Patrick (probable): um of course there's always

[2:14:06] Trustee Patrick (probable): a risk with what press with press council will decide but i think the point of having the third

[2:14:10] Trustee Patrick (probable): party to come in and see the situation we're in and make that advice. I hope, you know,

[2:14:15] Trustee Patrick (probable): it's how it's going to be presented and decisions are going to be made, but we've done the best we

[2:14:21] Trustee Patrick (probable): can. Yeah.

[2:14:24] Trustee Luckham (probable): And just kind of thinking out loud, and perhaps we did mention this, but we talked

[2:14:33] Trustee Luckham (probable): about it before, Russ, but I'll just say it in this form, is that in the event that things unfolded

[2:14:39] Trustee Luckham (probable): differently than we hope that they would um um there there may be a penalty and maybe there

[2:14:44] Trustee Luckham (probable): needs to be a penalty clause with whomever we're starting this relationship with if council decides

[2:14:51] Trustee Luckham (probable): to go in a different direction um um is that possible or feasible or reasonable to consider

[2:14:58] Trustee Luckham (probable): here because obviously the consultant needs to make a commitment on their part to advance the

[2:15:04] Trustee Luckham (probable): work in order for us to bring a full-fledged plan to the table no

[2:15:09] Voice 9: we're going to be working

[2:15:10] Voice 9: on paying them for this engagement plan starting at two o'clock this afternoon so that that so

[2:15:17] Voice 9: that's going to happen okay uh

[2:15:19] Voice 9: right and if it doesn't we're on to some other plan but uh so

[2:15:24] Voice 9: there's not gonna be they're not gonna be in any sort of jeopardy or anything like that they'll do

[2:15:28] Voice 9: their work and get paid accordingly and and um those kinds of things so i don't think see that

[2:15:32] Voice 9: that being a risk and that's despite trust counsel's interest at the end trust counsel's

[2:15:38] Voice 9: interest is releasing the monies moving forward for the implementation substantially of this thing

[2:15:44] Voice 9: right

[2:15:45] Trustee Luckham (probable): so we're not overextending ourselves we're

[2:15:51] Voice 9: overextending ourselves a bit okay

[2:15:57] Trustee Luckham (probable): and so you

[2:16:00] Trustee Luckham (probable): know i've said this before too i'm a little uncomfortable with you taking the full responsibility

[2:16:05] Trustee Luckham (probable): for that because obviously it's direction that we're providing you to undertake and so I just

[2:16:15] Trustee Luckham (probable): will say that we need to share that responsibility and it's

[2:16:20] Voice 9: a fun puzzle

[2:16:20] Trustee Luckham (probable): yeah we're supportive of

[2:16:23] Trustee Luckham (probable): the decisions and recommendations that you're making okay

[2:16:26] Trustee Rogers (probable): trustee rogers and just to follow

[2:16:29] Trustee Rogers (probable): that up I mean it was a bit it's always a bit surprising but press council specifically referred

[2:16:34] Trustee Rogers (probable): referred it back to the EC and, by definition, the senior staff.

[2:16:40] Trustee Rogers (probable): So, you know, they said, you guys go figure this out.

[2:16:45] Trustee Rogers (probable): And so here we are trying to figure it out, which is great.

[2:16:50] Trustee Rogers (probable): I'll just say, I mean, in another context,

[2:16:52] Trustee Rogers (probable): I don't think it's possible now that I think about it.

[2:16:55] Trustee Rogers (probable): I was thinking about that we should have an RWM to release all the funds,

[2:16:58] Trustee Rogers (probable): but I think the reality is,

[2:17:00] Trustee Rogers (probable): I think trust counsel will want to see the actual plan and and and make sure they're comfortable with

[2:17:07] Trustee Rogers (probable): it before they sign off on it completely so anyway I just I give it without question right

[2:17:15] Trustee Rogers (probable): without

[2:17:16] Voice 9: question okay

[2:17:17] Trustee Luckham (probable): is there anything further on this topic then much fantastic thank you CEO

[2:17:24] Trustee Luckham (probable): thank you Claire for advancing this work in this way and

[2:17:29] Voice 9: David has done some great work for us too

[2:17:30] Voice 9: on this who david marler really has done a lot of legwork

[2:17:34] Trustee Luckham (probable): and assistance both of

[2:17:35] Voice 9: us yeah okay

[2:17:37] Trustee Luckham (probable): everybody i know it's a big team effort um it's very much appreciated uh executive committee

[2:17:45] Trustee Luckham (probable): initiated items next communications program for salt spring island ltc discussion um thank you

[2:17:52] Trustee Luckham (probable): ceo hotzenfeller for putting this on the agenda um and uh your remarks in the context notes so um

[2:18:02] Trustee Luckham (probable): perhaps let the CAO lead us off

[2:18:06] Trustee Luckham (probable): and perhaps Lord Patrick, you could follow up

[2:18:08] Trustee Luckham (probable): and myself as chair

[2:18:10] Trustee Luckham (probable): would certainly have a few things to say.

[2:18:13] Voice 9: Very briefly within a minute.

[2:18:16] Voice 9: Given the recurring themes of education and outreach

[2:18:20] Voice 9: that have been spoken of many times

[2:18:23] Voice 9: over the last year or two,

[2:18:24] Voice 9: the increased focus that the policy statement work

[2:18:27] Voice 9: has brought to that,

[2:18:29] Voice 9: um the activism that's being displayed on salt spring island around um some of the policy

[2:18:35] Voice 9: statement work and those themes that the idea that we are having concurrent islands trust products

[2:18:44] Voice 9: happening i.e the ganges local area plan as well as the policy statement i think there needs to be

[2:18:50] Voice 9: a differentiation between these things in the public mind as opposed to a mushing together

[2:18:55] Voice 9: other of those things we've also had some topic application coming out of COVID just lots of

[2:19:05] Voice 9: hot topics that we know of the community does and we want to be real around that

[2:19:14] Voice 9: and just to acknowledge that there needs to be some tending to this area just listen

[2:19:21] Voice 9: wanted to provide an opportunity for any thoughts by executive committee around this

[2:19:27] Voice 9: of course claire is the manager of the communications function while we want to

[2:19:33] Voice 9: separate issues we have the same we do have an opportunity to use combined resources to

[2:19:39] Voice 9: potentially achieve a better outcome it's going to be i'm going to be interested to see what

[2:19:43] Voice 9: um you know the consultant says around the social media aspect of working on salt spring island

[2:19:49] Voice 9: and some of those pieces so I think that we can interrelate some of the work products but to make

[2:19:55] Voice 9: the make the to separate out some issues and get some more education going on the island

[2:20:00] Voice 9: and I think Claire has some resources I'm not saying that we can completely dedicate but

[2:20:07] Voice 9: we have to I think it would be good for us to be mindful that some Salt Spring Island focused

[2:20:13] Voice 9: communication would be helpful overall so you know Claire can pop into this conversation as she

[2:20:21] Voice 9: sees fit that we do have a I think a half a position out there that's we're going to be

[2:20:25] Voice 9: bringing in that's sort of related to this and yeah back to you

[2:20:32] Trustee Luckham (probable): Mr. Chair and Trustee Patrick

[2:20:33] Trustee Luckham (probable): I go to Chair Patrick introduce what you're thinking uh Claire oh

[2:20:47] Voice 12: sorry I thought you were

[2:20:47] Voice 12: returning to Vice Chair Patrick uh

[2:20:49] Trustee Luckham (probable): well I was going to but did you have any uh thing that you'd

[2:20:53] Trustee Luckham (probable): like to introduce in terms of thinking and that would maybe help frame Trustee Patrick's uh remarks

[2:20:59] Voice 12: Certainly I could remind you of the intention of the community communication specialist position that we're bringing in which is intended to be a position that would deliver help us update our publications and outreach materials like a PowerPoint presentation about the trust,

[2:21:14] Voice 12: as well as various publications, and then could work to deliver information on topics is yet to be decided to various public groups that might be of interest.

[2:21:26] Voice 12: TPC had specifically mentioned groups like realtors or potentially dock builders or, you know, any type of industry professionals that work in advising around land use in the region, and of course conservancy partners that sort of thing.

[2:21:39] Voice 12: So that was the intention of the position. As I said, we have not yet hired a person into that role, but that certainly a focused early attention on Salt Spring could be delivered through that position.

[2:21:49] Voice 12: And some of the outcomes that we'd be working on in funding from the regular communications budget in support of that position could also, as I say, have an early rollout to Salt Spring as a priority, if that was your intention.

[2:22:01] Trustee Luckham (probable): Okay, thank you, Claire. Laura Patrick, over to you.

[2:22:04] Trustee Luckham (probable): um

[2:22:07] Trustee Patrick (probable): well i thank you for some attention but i also want to the the confusion of policy statement in

[2:22:15] Trustee Patrick (probable): local work i think is beyond salt spring i've as i'm listening to you know what i'm hearing on some

[2:22:21] Trustee Patrick (probable): of the other islands there's um you know confusion as to all the work that's happening at least on

[2:22:28] Trustee Patrick (probable): the some of the major ltcs that i'm i'm involved in um on salt spring there certainly is a very

[2:22:35] Trustee Patrick (probable): very high level of frustration. We have some severe, you know, I think between Salt Spring

[2:22:40] Trustee Patrick (probable): and probably Gabriola, Galliano, I know there's a number of islands, but I think Salt Spring and

[2:22:45] Trustee Patrick (probable): probably Gabriola are the most impacted on housing at the moment. And it's, it is extremely severe.

[2:22:53] Trustee Patrick (probable): And, and as we're hearing around the world that, you know, work, workforce availability is a

[2:23:01] Trustee Patrick (probable): a problem but you know we're feeling it even so much more drastically um on the islands um

[2:23:08] Trustee Patrick (probable): our hospital administration was was closed for the very first time just a few few weekends ago and

[2:23:15] Trustee Patrick (probable): that really sent the red flags up the pole saying you know we've got beyond an emergency so

[2:23:22] Trustee Patrick (probable): um the more that we can help um coordinate some of these conversations and help you know

[2:23:31] Trustee Patrick (probable): help not just communicate, but also, you know, being prepared to coordinate some of these

[2:23:38] Trustee Patrick (probable): activities in a stronger way. It's not that it's not happening. You know, I think the elected and

[2:23:45] Trustee Patrick (probable): ratepayers associations and so forth have good habits of working together and trying to solve

[2:23:50] Trustee Patrick (probable): problems, but none of us are communicating those things nice and cleanly together and showing

[2:23:57] Trustee Patrick (probable): what's happening so people are just left to feel frustrated so um any any ideas of you know how we

[2:24:05] Trustee Patrick (probable): can be better at communicating and especially as we go into this next engagement phase we're going

[2:24:11] Trustee Patrick (probable): to be launching our engagement on the housing and the ganges village all at the same time and i think

[2:24:17] Trustee Patrick (probable): it's just going to be an overload is

[2:24:24] Voice 9: there anything that well this is provided are there

[2:24:26] Voice 9: any suggestions you know i understand i think this meeting here is an acknowledgement of um

[2:24:32] Voice 9: um what you're describing or some version of that is there anything that you would uh suggest we

[2:24:39] Voice 9: focus on um or should we focus on that in in some manner and come up with a bit of a strategy here

[2:24:45] Voice 9: or um um

[2:24:49] Trustee Fast (probable): or

[2:24:50] Voice 9: send something to the ltc perhaps for you to um consider but

[2:24:55] Voice 9: um i'm responding to some

[2:24:57] Voice 9: some of the things that you've said and and other things that are out there to try and address the

[2:25:01] Voice 9: matter no

[2:25:02] Trustee Patrick (probable): well i think i'm very grateful you know we'll take the francis bread incident for for

[2:25:06] Trustee Patrick (probable): example you know they voluntarily closed their business it had nothing to do with islands trust

[2:25:12] Trustee Patrick (probable): they're going through rezoning yet we weren't able you know we it was something that needed to be

[2:25:16] Trustee Patrick (probable): timely communicated quickly and it's and we're just not capable of doing it so i think that

[2:25:22] Trustee Patrick (probable): That is probably one of the biggest helps is that we need to find a way to be more responsive on some of these large, you know, very community passionate issues that unfactual information gets out there and very, very, very, very quickly.

[2:25:44] Trustee Patrick (probable): and and we're you know it's it's it's so frustrating that we can't do something i mean

[2:25:55] Trustee Patrick (probable): that alone i guess i think that's what's so wild right now is things just go boom and they're off

[2:26:00] Trustee Patrick (probable): and uh running and and we're left to look like the the rotten mean you know local government

[2:26:08] Trustee Patrick (probable): when it's like we didn't even do anything okay

[2:26:14] Voice 9: all

[2:26:17] Voice 13: right thank you

[2:26:21] Trustee Fast (probable): i don't have a lot to contribute

[2:26:23] Trustee Fast (probable): except that um i like the idea if it works for salt spring uh that salt spring becomes a sort of

[2:26:30] Trustee Fast (probable): uh pilot or testing ground for uh new communication uh techniques to help define these issues and

[2:26:38] Trustee Fast (probable): uh respond in a social media manner if i can put it that way i mean i've i'm i'm a twitter user

[2:26:46] Trustee Fast (probable): myself and i see uh announcements being made on twitter before they hit any news outlets and

[2:26:52] Trustee Fast (probable): things like that uh it it's all changing and um so i uh i think we can all uh anyway it seems to

[2:27:02] Trustee Fast (probable): me salt spring is the priority and and uh the testing ground and i'd support um starting with

[2:27:09] Trustee Fast (probable): as i think you put it uh early rollout to salt spring sounds good just

[2:27:16] Trustee Luckham (probable): too fast dan rogers

[2:27:18] Trustee Luckham (probable): all

[2:27:18] Trustee Rogers (probable): right yeah yeah and thank you um i guess i just want to reflect that i'm hearing two different

[2:27:24] Trustee Rogers (probable): problems um one is our ability to respond to issues quickly as they arise which is totally

[2:27:33] Trustee Rogers (probable): a capacity issue um and you know because you know we try and be careful and we try and keep our

[2:27:40] Trustee Rogers (probable): our communications consistent and we try and do all of that all of which can occur on a saturday

[2:27:46] Trustee Rogers (probable): at 4 p.m when everybody hopefully is uh doing some some personal life as opposed to doing their

[2:27:53] Trustee Rogers (probable): trust life except except that of course trustees don't have a personal life uh where it's not

[2:27:59] Trustee Rogers (probable): bounded by the work week. So that's part of the issue. And until we create a communications

[2:28:07] Trustee Rogers (probable): department that is more robust than the one we have, I think our ability to respond is going

[2:28:13] Trustee Rogers (probable): to be somewhat limited. I think they do a fantastic job. They've always responded when I've asked

[2:28:17] Trustee Rogers (probable): and are often know more about it than I do before it happens. But I appreciate Salt Springs a much

[2:28:24] Trustee Rogers (probable): more complicated scenario than anywhere else. The other issue I heard, the second one is completely

[2:28:30] Trustee Rogers (probable): different, which is developing communication strategies for some very important and big

[2:28:35] Trustee Rogers (probable): projects and community engagement on Salt Spring and elsewhere, but particularly on Salt Spring.

[2:28:42] Trustee Rogers (probable): I've seen Director Frater writing a lot of notes and I think that probably that's something that

[2:28:50] Trustee Rogers (probable): that that uh is an important piece of how we can help with the communications and i think that's

[2:28:57] Trustee Rogers (probable): something they can help and i don't think you resolve the ability to respond in 12 hours until

[2:29:02] Trustee Rogers (probable): you until you uh have a much more robust um uh and we commit a lot more resources to that and i'm

[2:29:09] Trustee Rogers (probable): guessing every local government has exactly the same problem that by the time they get around to

[2:29:14] Trustee Rogers (probable): the news cycle to be able to respond to something 36 hours have passed and the message has already

[2:29:19] Trustee Rogers (probable): gone on and already accelerated to a point that i don't know how you stop it um isn't that the

[2:29:25] Trustee Rogers (probable): dilemma for everybody in the in the context of the social media world indeed

[2:29:30] Voice 9: it is and and uh if i

[2:29:32] Voice 9: may mr chair uh just this conversation's outlining the different streams um it's not really it's it's

[2:29:42] Voice 9: not only capacity but it's also strategy and you know um how quickly we respond um is fraught with

[2:29:53] Voice 9: challenge meaning oh we made a decision people don't like it and then going out and saying

[2:30:00] Voice 9: It's not our fault. You know, like having a post decision or something pops up and then we go, oh, you know, we define the problem.

[2:30:10] Voice 9: Most local governments don't do that. You know, those are community culture elements.

[2:30:17] Voice 9: When you hear about launching something on Twitter, I quite agree.

[2:30:21] Voice 9: Something's going to happen and then you get out in front of the topic and describe it as opposed to using something in a reactionary manner.

[2:30:28] Voice 9: this is the stuff we have to reflect on and where we can devote resources to and local

[2:30:34] Voice 9: it's not unique to salt spring there's this is the challenge of the day i mean at ubcm and

[2:30:41] Voice 9: everything with all these administrators it's that essentially one issue can sink an administration

[2:30:48] Voice 9: or administrator or something if they get on the wrong side of it and um and confusion on

[2:30:55] Voice 9: by the people and willful desire to use these tools for challenging purposes you know we

[2:31:02] Voice 9: probably have to have a strategy around that and and we don't um for the salt spring thing it's i

[2:31:08] Voice 9: think what we're talking is sort of just a more organized way over the next few months of paying

[2:31:14] Voice 9: particular attention and seeing what we can um directly provide yeah

[2:31:23] Trustee Luckham (probable): i just want to make some

[2:31:25] Trustee Luckham (probable): remarks. I was really glad to see Vice Chair Patrick smile and Dan Rogers was sympathizing

[2:31:36] Trustee Luckham (probable): with your situation there because indeed there's a real personal burden you know and even the

[2:31:45] Trustee Luckham (probable): the defense and attack things that happen.

[2:31:52] Trustee Luckham (probable): I struggle with the notion of us being nimble enough

[2:31:58] Trustee Luckham (probable): to be able to manage this and just would like to suggest

[2:32:03] Trustee Luckham (probable): that many aspects of this are unique to the Islands Trust

[2:32:08] Trustee Luckham (probable): and are not problematic with other governments.

[2:32:11] Trustee Luckham (probable): And it's because of the geography

[2:32:13] Trustee Luckham (probable): fee and 13 individual governments with a huge number of small-scale media outlets.

[2:32:22] Trustee Luckham (probable): We, you know, the media services that staff, often it's Robert Barlow I think that sends out

[2:32:29] Trustee Luckham (probable): that materials to us on a regular basis. We get those weekly cycles of that information.

[2:32:35] Trustee Luckham (probable): The nimbleness part of it is that comes out on the frequency that it does once a week,

[2:32:40] Trustee Luckham (probable): whether it is in many cases something gets posted on a weekend or an evening and then

[2:32:46] Trustee Luckham (probable): and then whatever it is that's been posted that's created a bit of a furor then needs to have an

[2:32:53] Trustee Luckham (probable): informed response and that informed response then requires communication back to a trustee and that

[2:33:00] Trustee Luckham (probable): if the trustee is not responding to it in some way and we want to be a bit more strategic and

[2:33:06] Trustee Luckham (probable): a bit more thoughtful and about how it is that we respond to things, then whomever it is that we

[2:33:13] Trustee Luckham (probable): sort of task with that responsibility to do that continuous monitoring across the entire trust

[2:33:19] Trustee Luckham (probable): area, but certainly on Salt Spring is, and in fact, there's a new media outlet that I wasn't

[2:33:24] Trustee Luckham (probable): aware of before that's come up and is asking for an interview this week, the Capital or something

[2:33:31] Trustee Luckham (probable): it's called. And so this is continuously evolving. And of course, as we've seen on Facebook,

[2:33:36] Trustee Luckham (probable): somebody does one group Facebook thing and then that spawns off another one and another one and

[2:33:41] Trustee Luckham (probable): another one and unless you're monitoring that continuously the ability to respond

[2:33:48] Trustee Luckham (probable): is diminished and the responsibility ends up falling back on the trustees to bring attention

[2:33:53] Trustee Luckham (probable): to it and so there needs to be this communication that happens and ability to monitor that I don't

[2:34:00] Trustee Luckham (probable): know that we have the capacity and to be quite honest I think that on Salt Spring actually we

[2:34:05] Trustee Luckham (probable): We need the communication specialist on Salt Spring that is doing that monitoring and being

[2:34:12] Trustee Luckham (probable): connected with the trustees and the chair and staff to be able to provide informed response.

[2:34:19] Trustee Luckham (probable): I would just say that the nature of some of the criticism that's out there, people do

[2:34:25] Trustee Luckham (probable): take personally.

[2:34:26] Trustee Luckham (probable): That's inevitable.

[2:34:28] Trustee Luckham (probable): And then there's a necessity, and I'm not speaking about trustees, actually, I'm speaking

[2:34:34] Trustee Luckham (probable): about staff.

[2:34:34] Trustee Luckham (probable): is that some of the criticism is taken personally and then there's a necessity for them to feel like

[2:34:41] Trustee Luckham (probable): there's a response necessary but I think we always need to take that out of the context of the

[2:34:46] Trustee Luckham (probable): personal people involved and provide an objective response that sticks to and that's just my own

[2:34:51] Trustee Luckham (probable): nature sticks to the facts and provides support where it's necessary so there are some really

[2:34:57] Trustee Luckham (probable): big challenges here and I'm pleased to know that there's some future capacity that council has

[2:35:03] Trustee Luckham (probable): has fortunately put the ball in place to allow that to unfold but that does need to be the right

[2:35:08] Trustee Luckham (probable): person and it does also need to be the job description needs to be such that that person

[2:35:16] Trustee Luckham (probable): has the tools and ability and direction to be able to respond in a way specifically on salt

[2:35:21] Trustee Luckham (probable): spring but i think that that spreads to north pender it spreads to galliano and gabriola the

[2:35:27] Trustee Luckham (probable): larger population centers are much more dynamic and unpredictable than other places. I just want

[2:35:36] Trustee Luckham (probable): to say one more thing that with the large projects or significant projects on Salt Spring

[2:35:44] Trustee Luckham (probable): is the Ganges Village Plan and the housing project and the Ganges Village Plan has had

[2:35:50] Trustee Luckham (probable): substantial funds dedicated to it from trust council and uh that needs to be successful for

[2:36:00] Trustee Luckham (probable): lots of reasons for council for funding it and for the community for uh embracing the community

[2:36:05] Trustee Luckham (probable): values to develop that ganges village plan and i think that this the communication piece that we're

[2:36:12] Trustee Luckham (probable): talking about here also needs to be applied to that project in a way in an objective way that

[2:36:18] Trustee Luckham (probable): that helps that and much like we're doing

[2:36:22] Trustee Luckham (probable): with the policy statement, that project needs that same,

[2:36:26] Trustee Luckham (probable): this is a significant project with all kinds of tendrils

[2:36:31] Trustee Luckham (probable): out in all directions that has lots of people concerned

[2:36:36] Trustee Luckham (probable): and lots of people supportive and the task force

[2:36:39] Trustee Luckham (probable): that we've established to do that, to assist us in that work

[2:36:42] Trustee Luckham (probable): is certainly gonna struggle and have a hard time

[2:36:46] Trustee Luckham (probable): advancing this work and soliciting all the information that they need so just

[2:36:50] Trustee Luckham (probable): keep that in your mind as well and is there a necessity I you know and this is

[2:36:56] Trustee Luckham (probable): something I've not talked with trustee Patrick or Peter grove about or staff

[2:37:00] Trustee Luckham (probable): whether or not this is a necessity to look at that funding that's available

[2:37:03] Trustee Luckham (probable): there and rediverting that if that's necessary for communications and then

[2:37:08] Trustee Luckham (probable): and then possibly there's going to be another large funding request coming

[2:37:12] Trustee Luckham (probable): from salt spring in the future don't know at this point i just want to voice all that stuff

[2:37:17] Trustee Luckham (probable): i hope that seems sounds right to you trustee patrick well

[2:37:21] Trustee Patrick (probable): engagement is a form of communication

[2:37:23] Trustee Patrick (probable): so that they're all highly linked and uh and i think that's that's the important thing is that

[2:37:29] Trustee Patrick (probable): they all engagement needs to be considering the other engagement and how it works and timing and

[2:37:36] Trustee Patrick (probable): all it gets the strategy part is so important okay

[2:37:41] Trustee Luckham (probable): so trust uh well uh ceo hudson pillock

[2:37:43] Trustee Luckham (probable): and director freighter do you need some direction from executive committee at this point or or are

[2:37:49] Trustee Luckham (probable): with the conversation you've heard here now are you able to come back with some advice or

[2:37:59] Trustee Luckham (probable): recommendations in order for um the salt spring community specifically to be

[2:38:05] Trustee Luckham (probable): comforted that um we're going to look at how we might um um engage better um

[2:38:15] Voice 9: well this was a

[2:38:20] Voice 9: forum to get some ideas from you and acknowledgement that this is something we

[2:38:25] Voice 9: should be mindful of um i'm hearing the second i'm not hearing specifics um so i think claire

[2:38:36] Voice 9: will i i don't want to create a new whole administrivia around um this unless unless

[2:38:43] Voice 9: we need it or reports back or anything like that unless you direct it but um this is just

[2:38:51] Voice 9: to say that we do have to link our communications on salt spring over the next number of

[2:38:58] Voice 9: months around our policy statement engagement and so forth and we'll put together an internal plan

[2:39:03] Voice 9: around that and report back to you when we when we have it we're informed by the various you know

[2:39:08] Voice 9: because there's a consultant group that's working on the the ganges plan um see what their

[2:39:13] Voice 9: communications efforts are like and um so so we'll we'll put our mind to this and get back you with

[2:39:20] Voice 9: something but i don't have any this was to get some ideas from um from you to input to us

[2:39:27] Trustee Luckham (probable): okay

[2:39:29] Trustee Luckham (probable): so and

[2:39:29] Voice 9: keep those coming keep those coming

[2:39:31] Trustee Luckham (probable): right and so vice chair patrick um i feel necessary to

[2:39:36] Trustee Luckham (probable): ask you specifically is there any specific direction that you would like to provide at this

[2:39:41] Trustee Luckham (probable): time to and and seek executive committee support for doing or shall we see how this evolves over

[2:39:48] Trustee Luckham (probable): the next uh i don't know what the the time frame is here but the world changes every day it seems

[2:39:55] Trustee Patrick (probable): i mean i think the the most important piece here is about the strategizing all these major pieces

[2:40:03] Trustee Patrick (probable): is as they're because they're all going to be probably overlapping on the same time frame so

[2:40:07] Trustee Patrick (probable): i'm glad to hear thank you ceo uh hospitaler for recognizing that and paying attention to that

[2:40:13] Trustee Patrick (probable): because i think we we want all of these pieces to be successful and uh so thanks okay okay

[2:40:22] Trustee Luckham (probable): that's good then so we're at 11 56 um so this seems like if there's nothing further on this

[2:40:29] Trustee Luckham (probable): topic then let us go for lunch and if a half an hour is good let's come back at 12 30 and uh we

[2:40:38] Trustee Luckham (probable): will wrap up uh with the remaining items here that'd be great yeah there's not

[2:40:44] Voice 9: too much left

[2:40:45] Voice 9: for you mr chair so

[2:40:46] Trustee Luckham (probable): we've got a closed session coming up as well yeah

[2:40:50] Trustee Luckham (probable): um let's um and a couple

[2:40:52] Trustee Luckham (probable): of new items added but let's uh recess uh and we will reconvene at 12 30 robert barlow if that was

[2:41:00] Trustee Luckham (probable): posted then that would help the public know what was going on and so thanks everybody for a great

[2:41:06] Trustee Luckham (probable): morning good discussions thank you okay thank

[2:41:09] Voice 9: you we

[2:41:10] Trustee Luckham (probable): were 12 31. so uh just want to welcome

[2:41:13] Trustee Luckham (probable): everybody back uh want to welcome uh the public that might be viewing us on live streaming

[2:41:20] Trustee Luckham (probable): and any other attendees that we have.

[2:41:25] Trustee Luckham (probable): Thank you for joining us today.

[2:41:27] Trustee Luckham (probable): My name is Peter Luckham.

[2:41:29] Trustee Luckham (probable): I'm chair of Oshkosh Council.

[2:41:32] Trustee Luckham (probable): This is the executive committee meeting.

[2:41:34] Trustee Luckham (probable): And I'll just do a quick round of introductions.

[2:41:38] Trustee Luckham (probable): Sue Ellen Fast, Bowen Island counselor and vice chair.

[2:41:43] Trustee Luckham (probable): Laura Patrick, Salt Spring Island vice chair.

[2:41:47] Trustee Luckham (probable): Chair, Trustee Dan Rogers, Dan Bear Keats, also Vice Chair, and we have CEO Russ Hotson-Piller,

[2:41:56] Trustee Luckham (probable): Director Claire Freider, Director Julia Mobs, Director David Mahler. We also have Warren

[2:42:02] Trustee Luckham (probable): Dingman in the background there for reporting shortly, and Robert Barlow looking after our

[2:42:09] Trustee Luckham (probable): technology today. So thank everybody for being here. I want to acknowledge, of course, that

[2:42:14] Trustee Luckham (probable): that we're meeting on Coastal territory.

[2:42:16] Trustee Luckham (probable): This amazing, beautiful piece of the world

[2:42:19] Trustee Luckham (probable): on the west coast of British Columbia,

[2:42:22] Trustee Luckham (probable): the home of the First Nations people since the beginning.

[2:42:27] Trustee Luckham (probable): And I appreciate being here on

[2:42:30] Trustee Luckham (probable): Penelope and L'Axon territory on Thedas Island.

[2:42:32] Trustee Luckham (probable): And I know my colleagues around the internet,

[2:42:37] Trustee Luckham (probable): around the globe here today are grateful

[2:42:39] Trustee Luckham (probable): for living in various First Nations communities.

[2:42:44] Trustee Luckham (probable): So thanks everybody for being here.

[2:42:47] Trustee Luckham (probable): We've had a full morning and they're now

[2:42:50] Trustee Luckham (probable): at section 8.2.3 page 24 of our agenda package.

[2:42:59] Trustee Luckham (probable): And our first couple of items are indeed to do

[2:43:04] Trustee Luckham (probable): with the bylaw enforcement.

[2:43:06] Trustee Luckham (probable): So thank you, Warren, for joining us.

[2:43:08] Trustee Luckham (probable): we have amendments to trust council policy 5.5.1 bylaw compliance and enforcement

[2:43:16] Trustee Luckham (probable): in front of us I just need to get my yeah there it is right there and this is from

[2:43:21] Trustee Luckham (probable): Warren Dingman bylaw compliance enforcement manager and I see David Mahler on the line

[2:43:26] Trustee Luckham (probable): there do you want to introduce this topic David or do you just want to go directly to Warren

[2:43:31] Trustee Luckham (probable): I

[2:43:32] Voice 6: think Warren can introduce it and take you through it that'd be great

[2:43:36] Trustee Luckham (probable): good thank you so

[2:43:37] Trustee Luckham (probable): So Warren Dingman, thank you for the work that you do for us

[2:43:39] Trustee Luckham (probable): and welcome here today.

[2:43:40] Trustee Luckham (probable): Over to you.

[2:43:42] Voice 1: Good morning, Chair, Executive Committee.

[2:43:45] Voice 1: The first quest for decision today

[2:43:47] Voice 1: is in regards to amendments to Trust Council Policy 551,

[2:43:51] Voice 1: Violent Compliance and Enforcement.

[2:43:54] Voice 1: The proposed amendments would permit local trust committees

[2:43:57] Voice 1: to authorize Offense Act prosecutions

[2:43:59] Voice 1: for serious land use permit contraventions.

[2:44:03] Voice 1: For the background on this,

[2:44:04] Voice 1: Executive Committee passed a resolution on May 26th

[2:44:07] Voice 1: directing staff to make amendments to the policy to include the following offense act prosecutions

[2:44:14] Voice 1: are to be used only for serious land use permit contraventions long-form information may be

[2:44:19] Voice 1: sworn only after approval by a local trust committee executive committee has approved

[2:44:23] Voice 1: legal funder for the prosecution and a long-form information has been reviewed and prepared by

[2:44:28] Voice 1: legal counsel the proposed amendments are in the attached trust council policy draft those

[2:44:36] Voice 1: those amendments are highlighted for you and the recommendation for this policy is that the

[2:44:43] Voice 1: executive committee endorse the proposed amendments to trust council and requested staff draft a

[2:44:48] Voice 1: request for decision for the september 2021 trust council meeting i can take any questions or the

[2:44:55] Voice 1: ceo may want to speak to his comments on the request for decision okay

[2:45:02] Trustee Luckham (probable): ceo hudson pillar do

[2:45:03] Trustee Luckham (probable): Do you have any comments?

[2:45:05] Voice 9: I don't.

[2:45:06] Voice 9: I'm in support of it and in David's direction.

[2:45:11] Trustee Luckham (probable): Okay.

[2:45:12] Trustee Luckham (probable): So, Vice Chair, any questions?

[2:45:14] Trustee Luckham (probable): Sue Ellen Fast.

[2:45:16] Trustee Fast (probable): Thank you, Chair.

[2:45:18] Trustee Fast (probable): Maybe an, well, I'm wondering, in A, how would we define serious permit contraventions?

[2:45:29] Trustee Fast (probable): And also, should that one all have a permit or is it designed to stand alone?

[2:45:38] Voice 1: it's designed to encompass a serious development permit contraventions or for example soil bylaw

[2:45:45] Voice 1: contraventions i believe those would be the two primary um we try not to make it too specific by

[2:45:51] Voice 1: just restricting it to development permit contraventions and that way it's actually when

[2:45:56] Voice 1: robert kojima and i reviewed this policy on what you know would be the best wording we decided on

[2:46:02] Voice 1: land use permit contraventions thank

[2:46:05] Trustee Fast (probable): you and my second question was um should that have and

[2:46:10] Trustee Fast (probable): after it or just the last three b c and d seem to be connected with the word and i

[2:46:19] Voice 1: believe it's good

[2:46:20] Voice 1: as is but i guess it could be amended to state and that's

[2:46:24] Trustee Fast (probable): okay thank you i just i'm always confused

[2:46:28] Trustee Fast (probable): about that never mind thank you all

[2:46:31] Trustee Luckham (probable): right me too uh vice chairs any other questions

[2:46:35] Trustee Luckham (probable): nope okay um i oh laura patrick

[2:46:42] Trustee Patrick (probable): i i didn't do a dive into the policies is so this is

[2:46:46] Trustee Patrick (probable): on compliance and enforcement there's a is there a separate policy on how investigations are

[2:46:53] Trustee Patrick (probable): undertaken or there

[2:46:57] Voice 1: is within the policy uh section three about commencing investigations

[2:47:01] Voice 1: that section is in there and it also references how to close investigations in the next section priority of investigations in your policy and also the use of mediation is in section six and section seven there's also previous sections in there on how to you know proceed with enforcement so it provides a fairly

[2:47:28] Voice 1: uh set set of procedures that by officers are supposed to follow uh once an investigation has

[2:47:36] Voice 1: been commenced and how they're to proceed through the uh the process i

[2:47:42] Trustee Patrick (probable): know i know there's a lot of

[2:47:46] Trustee Patrick (probable): concern and there's lots of reasons different reasons for uh you know the attention to the

[2:47:54] Trustee Patrick (probable): bylaw enforcement right now but I was wondering about I did go back and I went through I can't

[2:48:01] Trustee Patrick (probable): say I went through all the land use bylaws but I went through quite a few of them on enforcement

[2:48:05] Trustee Patrick (probable): and we have a variety of statements of either notice required or prior notice and there's a

[2:48:14] Trustee Patrick (probable): whole bunch of different uses but I know that the ombudsman report for its best practice says

[2:48:21] Trustee Patrick (probable): is it reasonable steps to advise the owner before um entering um is is that something that would be

[2:48:30] Trustee Patrick (probable): covered in a policy like this so

[2:48:34] Voice 1: i believe most of that should be covered in the best practices

[2:48:36] Voice 1: manual okay so whenever we commence an investigation uh all property owners are

[2:48:43] Voice 1: notified by letter that a file has been opened and an event an investigation is commencing

[2:48:51] Voice 1: Yes, I guess we could amend the policy procedures to ensure that that is in this policy, but I believe that is in or can be edited easily into the best practices manual manual so that it's clear that that that procedure does take place and has taken place since 2014 that everyone is given notice.

[2:49:11] Voice 1: us that letter also asked property owners to contact us so and we began speaking with them

[2:49:17] Voice 1: to arrange uh you know cooperative site visits can't

[2:49:26] Trustee Fast (probable): hear you chair and

[2:49:28] Trustee Luckham (probable): david marley you have

[2:49:30] Trustee Luckham (probable): something to add yeah

[2:49:31] Voice 6: i just wanted to say that in just to support warren the the best practices

[2:49:36] Voice 6: is where we put the procedures so that's the management and this policy is intended to be the

[2:49:42] Voice 6: overall policy under which we operate so we don't really want to put procedures into this policy

[2:49:48] Voice 6: we prefer to keep it at the higher policy level okay

[2:49:53] Trustee Luckham (probable): thank you any other questions no um i did

[2:49:59] Trustee Luckham (probable): have one question in respect of wording um because i noticed that a b and d um say something along

[2:50:09] Trustee Luckham (probable): the lines has been or maybe or to be you know it sort of references an action and a follow-up

[2:50:18] Trustee Luckham (probable): action line c says executive committee has approved legal funding for the prosecution

[2:50:24] Trustee Luckham (probable): and i wonder whether or not that shouldn't say something slightly different that is

[2:50:33] Trustee Luckham (probable): that executive committee has been requested and has approved legal funding whether or not

[2:50:39] Trustee Luckham (probable): there needed to just be an elaboration on that so it's connected to an action because when i looked

[2:50:43] Trustee Luckham (probable): at it quickly i thought oh well what's that connected to um do you have any remark on that

[2:50:50] Trustee Luckham (probable): either warren or david i

[2:50:53] Voice 1: think david be better to speak to the actual wording it's more precise

[2:50:57] Voice 1: wording yeah

[2:50:58] Voice 6: yeah if it's through the chair if you don't mind i don't see problem with the way

[2:51:04] Voice 6: it's worded right now because it's saying that you know you have to have 731 732 and then you

[2:51:10] Voice 6: have you have to have approval so you know it's saying we can do the first two kind of optional

[2:51:16] Voice 6: it may be used and may be sworn but for any of that to happen it has to be approved by the

[2:51:22] Voice 6: executive for legal funding so the way it's worded right now i think works but if you don't think it

[2:51:28] Voice 6: does and you have alternate wording i guess we can have a look at amending it no

[2:51:32] Trustee Luckham (probable): i'm i'm fine

[2:51:34] Trustee Luckham (probable): just one of those things i looked at it and it just kind of read oddly to me but that's

[2:51:39] Trustee Luckham (probable): It's kind of normal for me.

[2:51:41] Voice 6: Okay.

[2:51:41] Trustee Luckham (probable): So unless somebody else sees any concern with it,

[2:51:43] Trustee Luckham (probable): I'm fine and I'm in full support of the recommendation.

[2:51:47] Trustee Luckham (probable): Dan Rogers.

[2:51:48] Trustee Rogers (probable): I'll make the motion that executive committee

[2:51:50] Trustee Rogers (probable): endorses the proposed amendments

[2:51:52] Trustee Rogers (probable): to trust council policy 5.5.1

[2:51:55] Trustee Rogers (probable): and request staff draft a request for decision

[2:51:57] Trustee Rogers (probable): for the December 2021 trust council meeting.

[2:52:01] Trustee Luckham (probable): Thank you, Dan.

[2:52:02] Trustee Luckham (probable): Moved, seconded by Sue Ellen Fast.

[2:52:04] Trustee Luckham (probable): Any further discussion?

[2:52:06] Trustee Luckham (probable): All those in favor?

[2:52:07] Trustee Luckham (probable): none opposed that carries all right so then the next item on our agenda also by law enforcement

[2:52:15] Trustee Luckham (probable): 8.2.3.2 at page 29 by law enforcement notice debt collection request for decision and again

[2:52:23] Trustee Luckham (probable): i presume that'll go to uh by law enforcement manager dingman thank you yes

[2:52:28] Voice 1: chair so for this

[2:52:31] Voice 1: request for decision um it's regarding by law enforcement notice debt collection and the purpose

[2:52:37] Voice 1: of this uh request was to develop trust council policies for the cancellation of debts that

[2:52:42] Voice 1: occurred to the use of uh bylaw enforcement notices uh the trust the committee adopted

[2:52:49] Voice 1: a resolution on may 26th requesting to be draft amendments trust council on how fines and penalties

[2:52:54] Voice 1: are to be collected or not collected under the system under what we usually refer to as the ben

[2:52:58] Voice 1: system this resolution rose up the consideration of requests by the denman local trust committee

[2:53:05] Voice 1: to cancel a debt incurred by a property owner subject to enforcement the the the system that

[2:53:12] Voice 1: we now have and the bylaw enforcement notices bylaws that have been adopted the local trust

[2:53:20] Voice 1: committee and their bylaw can appoint a screening officer who can deal with disputed bylaw notices

[2:53:26] Voice 1: only those bylaw notices of which there is a default the screening officer has no discretion

[2:53:34] Voice 1: discretion or authority to cancel them or or cancel any debt that arises from a default on

[2:53:41] Voice 1: those notices um as it says within the uh on this trust act uh fines and other penalties

[2:53:48] Voice 1: imposed and collected under or because of a bottle of a local trust we must be paid to the trust

[2:53:53] Voice 1: council um the band system has now been adopted in 10 local trust care areas and the increased

[2:54:02] Voice 1: Increased use of the system has brought forward concerns from those subject to enforcement that while they have brought their properties into compliance, they have still incurred debt from fines.

[2:54:09] Voice 1: And there are circumstances where debt cancellation may be the most reasonable action to take.

[2:54:16] Voice 1: For the financial considerations here, the goal of the system has always been to gain, not to collect fines or create some kind of revenue stream.

[2:54:27] Voice 1: But the goal is always compliance, and if the property owners are cooperative and incurred a debt through some misunderstanding of the system or other legitimate reasons, then the debt cancellation would ensure that the system is fair.

[2:54:42] Voice 1: It should also be considered that the continued pursuit of some of these debts may be counterproductive and actually cost Islands Trust money.

[2:54:49] Voice 1: with this proposed policy amendments that would delegate the authority to cancel a debt to management and reduce the need for local trust committees or the executive committee to make decisions on individual cases.

[2:55:02] Voice 1: The recommendation that is before you is that the executive committee direct staff to draft amendments to the trust council bylaw compliance and enforcement policy to include the following.

[2:55:12] Voice 1: Debts incurred as a result of default on by-law notices may be cancelled if the Director of Local Planning Services and the by-law compliance and enforcement manager concur that contraventions on the subject property no longer exist, and that it is not in the interest of Bonds Trust to pursue the debt.

[2:55:28] Voice 1: Are there any questions?

[2:55:41] Voice 13: I

[2:55:41] Trustee Rogers (probable): just have a very brief question, and that's, I noticed that even though the CAO did not comment, I assume you're fine with this.

[2:55:51] Voice 9: I am.

[2:55:52] Voice 9: you're

[2:55:52] Trustee Rogers (probable): that you're not one of the deciders that's fine

[2:55:55] Trustee Luckham (probable): that's right okay so there's any other

[2:55:58] Trustee Luckham (probable): comments to Ellen fast yeah

[2:56:01] Trustee Fast (probable): just the just the obvious question of what if everybody asks for

[2:56:06] Trustee Fast (probable): their fine um to be cancelled and uh I'm wondering what monitoring or would staff bring that back to

[2:56:14] Trustee Fast (probable): us uh say a few years from now um when everybody's used to the ben bylaws um or what where do we see

[2:56:24] Trustee Fast (probable): the numbers of um cancellations will that be reported we

[2:56:32] Voice 1: could certainly keep those statistics

[2:56:34] Voice 1: there's actually been relatively few uh requests to actually fully cancel any debt uh for the

[2:56:41] Voice 1: The majority of people either get a week at compliance or they sign compliance agreements.

[2:56:47] Voice 1: And for those who do end up with a default and they get a small claims court action initiated

[2:56:56] Voice 1: against them, they can make a motion to a judge to try and cancel that if they believe

[2:57:04] Voice 1: they have legitimate reasons as to why they defaulted.

[2:57:08] Voice 1: so they do have recourse now and they're using those recourses to try and cancel the debt

[2:57:14] Voice 1: and it's been just you know a couple of cases where people have said out of the hundreds of

[2:57:19] Voice 1: tickets issued uh that you know well we should just absolutely not have to pay this so we can

[2:57:25] Voice 1: certainly keep those statistics and report back to local trust committees or the executive committee

[2:57:30] Voice 1: just

[2:57:31] Trustee Fast (probable): to executive committee i think that would be um that would be great and um uh and i'm in

[2:57:37] Trustee Fast (probable): in support of this I just wanted to see make sure I could understand how we would be able to track

[2:57:44] Trustee Fast (probable): it obviously staff would bring it back as well but um that's just a request I don't want to make a

[2:57:51] Trustee Fast (probable): motion I'm just in support right

[2:57:56] Trustee Luckham (probable): um thank you uh any other questions so maybe oh well maybe I'll

[2:58:01] Trustee Luckham (probable): just ask a question first um it does occur to me that in the past when we've been doing things like

[2:58:06] Trustee Luckham (probable): for giving debt it's not an administrative function the executive committee has to approve

[2:58:13] Trustee Luckham (probable): that so when you're drafting the bylaw is that the intention or is the intention to give that

[2:58:21] Trustee Luckham (probable): authority or power directly to staff to make the decision on our behalf and that kind of ties into

[2:58:28] Trustee Luckham (probable): the question about reporting

[2:58:30] Voice 1: so the first proposal here is i just put it in its basic form is that

[2:58:36] Voice 1: delegated to the director of planning services and the manager

[2:58:40] Voice 1: then it prevents the executive committee getting flooded with requests um this could be explored

[2:58:47] Voice 1: further uh you know and david marler would have more expertise in this area as to you know can

[2:58:53] Voice 1: this actually legally be done as to this type of financial uh really financial authority to do this

[2:59:00] Voice 1: whether or not it can be delegated to staff and maybe something we have to further explore okay

[2:59:06] Trustee Luckham (probable): but you'll do that when you do the draft so I think that's the satisfactory end.

[2:59:10] Trustee Luckham (probable): Any other questions otherwise I'll go to chair vice chair Fass for a motion.

[2:59:15] Trustee Fast (probable): Sure I move that the executive committee direct staff to draft amendments to the trust council

[2:59:21] Trustee Fast (probable): bylaw compliance and enforcement policy 5.1 5.5.1 to include the following debts incurred

[2:59:28] Trustee Fast (probable): as the result of default on bylaw notices may be cancelled if the director of local planning

[2:59:33] Trustee Fast (probable): Planning Services and the by and by law enforcement compliance and enforcement manager concur that

[2:59:38] Trustee Fast (probable): compliant contraventions on the subject property no longer exist and it is not in the interests

[2:59:44] Trustee Fast (probable): of Islands Trust to pursue the debt.

[2:59:49] Trustee Luckham (probable): Move to have a seconder. Trustee Rogers is seconded. Thank you.

[2:59:53] Trustee Luckham (probable): Any discussion? All those in favor?

[3:00:00] Trustee Luckham (probable): any opposed and i'm guessing you're in favor dan yeah yeah okay so then that carries thank you very

[3:00:07] Trustee Luckham (probable): much well uh we'll look forward to the um the the draft the amendment coming to us soon okay

[3:00:16] Trustee Luckham (probable): thank you for joining us today uh uh you're welcome warren dingman um and i'm gonna now go

[3:00:23] Trustee Luckham (probable): So on to section nine, new business.

[3:00:28] Trustee Luckham (probable): And we do have two pieces of new business

[3:00:31] Trustee Luckham (probable): that were brought to us.

[3:00:32] Trustee Luckham (probable): The first one being a 9.1.1,

[3:00:35] Trustee Luckham (probable): how sound biosphere update I wrote down.

[3:00:40] Trustee Luckham (probable): And that came from vice chair Rogers.

[3:00:44] Trustee Luckham (probable): So perhaps you might like to articulate the question

[3:00:47] Trustee Luckham (probable): and then Claire Frater looks like she's probably with us

[3:00:51] Trustee Luckham (probable): and can perhaps answer.

[3:00:54] Trustee Rogers (probable): Thanks. Just a little bit of context for this, and I know, Chair Luckum, you've reached out to Ruth Simons from the Biosphere recently, which was good.

[3:01:05] Trustee Rogers (probable): So here's the news, guys, and this is great news, fabulous news.

[3:01:09] Trustee Rogers (probable): They expect that the Biosphere announcement will be made on the 13th of September.

[3:01:15] Trustee Rogers (probable): Apparently, they're meeting in Paris, and it's the first thing on their agenda as a recommended Biosphere.

[3:01:21] Trustee Rogers (probable): So they're very excited and expect to do a fair amount of communications around this.

[3:01:28] Trustee Rogers (probable): Just so you know, Chair Luckham and perhaps others, there will be a celebration at Glen

[3:01:33] Trustee Rogers (probable): Able Golf Club on the 18th of September.

[3:01:37] Trustee Rogers (probable): And in the evening, I'm sure you'll get invited to it.

[3:01:42] Trustee Rogers (probable): I had a meeting with Trustee Stamford and myself and Ruth Simons on Tuesday where we

[3:01:50] Trustee Rogers (probable): talked about this.

[3:01:50] Trustee Rogers (probable): I realized after the fact I of course should have invited vice chair fast to this as well but it

[3:01:55] Trustee Rogers (probable): wasn't my meeting it was Bruce Simon set it up so here's but here's the request that that was made

[3:02:04] Trustee Rogers (probable): is they would very much like to coordinate the communications between about the biosphere

[3:02:12] Trustee Rogers (probable): announcement and and the the trust um and between the trust and the and the biosphere and because

[3:02:20] Trustee Rogers (probable): they see as an opportunity for the trust to promote the biosphere and for the biosphere to

[3:02:25] Trustee Rogers (probable): promote the trust the work the trust is doing uh they apparently because this is an international

[3:02:31] Trustee Rogers (probable): announcement and involves the federal secretariat or whatever it is there that the federal government

[3:02:37] Trustee Rogers (probable): It's involved and actually has a fairly high profile communications group involved as part of this and developing their own communications and group.

[3:02:51] Trustee Rogers (probable): I don't know, but you probably do. It's called Hills Nolten or something like that.

[3:02:56] Trustee Rogers (probable): Some big PR firm. So this is a big push for the announcement that week of the 14th,

[3:03:06] Trustee Rogers (probable): which is the week before our trust council so i so i said so there's sort of that general request

[3:03:13] Trustee Rogers (probable): and i said so if uh ask if i if i can give you an answer from the executive committee or the

[3:03:22] Trustee Rogers (probable): senior management of um uh of of uh the trust to your request about a specific about what they'd

[3:03:32] Trustee Rogers (probable): would be willing to do what would that answer look like that would meet your needs um and basically

[3:03:38] Trustee Rogers (probable): what she said is she would like to be able to have direct conversations with communications people in

[3:03:43] Trustee Rogers (probable): in the in the trust regarding communications around this so that they can do that and then

[3:03:49] Trustee Rogers (probable): secondly um uh said we'd like to be able to uh coordinate our messages related to that app with

[3:03:56] Trustee Rogers (probable): the end and to have uh particularly claire and peter involved because i explained that all our

[3:04:01] Trustee Rogers (probable): communication goes out to the chair that peter and claire be in direct communications related

[3:04:07] Trustee Rogers (probable): to that and i said well i can take that message to the executive committee because everybody that

[3:04:11] Trustee Rogers (probable): would be a decider decision maker around that process uh would be i would be on that meeting

[3:04:18] Trustee Rogers (probable): um and we gave her the name of vicky swan who's actually in communications directly with ruth

[3:04:25] Trustee Rogers (probable): right now as it turns out on another sort of on a side channel but that's that's the message that

[3:04:31] Trustee Rogers (probable): They'd like to make sure they do that.

[3:04:32] Trustee Rogers (probable): She said two other things that I think are important for us.

[3:04:36] Trustee Rogers (probable): One is I'm pretty sure she's going to put a delegation in to come to Trust Council in

[3:04:41] Trustee Rogers (probable): September.

[3:04:42] Trustee Rogers (probable): I encouraged that, that she come in and make a formal announcement, et cetera, et cetera,

[3:04:47] Trustee Rogers (probable): related to this and a video and anything that they want.

[3:04:51] Trustee Rogers (probable): The other thing she asked was interesting is whether it would be appropriate for the

[3:04:57] Trustee Rogers (probable): the biosphere to put out messaging

[3:05:00] Trustee Rogers (probable): or supporting the trust policy statement.

[3:05:02] Trustee Rogers (probable): And I said, sure, if you think that's important,

[3:05:05] Trustee Rogers (probable): go ahead and do that too.

[3:05:07] Trustee Rogers (probable): So they're very keen on working very closely

[3:05:11] Trustee Rogers (probable): with not only the trust,

[3:05:13] Trustee Rogers (probable): but also of course the conservancy,

[3:05:15] Trustee Rogers (probable): but in particular, the trust as a whole

[3:05:17] Trustee Rogers (probable): and the communications team.

[3:05:19] Trustee Rogers (probable): And so hopefully that that's a message

[3:05:22] Trustee Rogers (probable): we can get through and do that.

[3:05:24] Trustee Rogers (probable): and that's the timing is sort of is that middle week of September and I'm going to suggest Ruth

[3:05:31] Trustee Rogers (probable): make a formal request to be a delegation at trust council where so that's announcement can be made

[3:05:37] Trustee Rogers (probable): so that's my message to you and and the request that that and I'm passing on the request that

[3:05:43] Trustee Rogers (probable): there be a coordinated position in the communications around this and you could

[3:05:48] Trustee Rogers (probable): you could build your whatever communication you want related to the work that trust is doing right

[3:05:53] Trustee Rogers (probable): now in Howe Sound and elsewhere. So I think it's a moment of real celebration, it'll be a time of

[3:05:58] Trustee Rogers (probable): real celebration and achievement and a really good news story related to the trust area as a whole.

[3:06:08] Trustee Rogers (probable): So that's my message.

[3:06:11] Trustee Luckham (probable): So let's go to Claire, I think probably appropriately to answer the

[3:06:19] Trustee Luckham (probable): the key questions there sorry

[3:06:24] Voice 12: i didn't note questions but did hear um a desire to work

[3:06:28] Voice 12: together and certainly i think we as staff are prepared to do so and indeed vicky swan has

[3:06:32] Voice 12: reached out already to ruth simons um to initiate those conversations um i think there she has

[3:06:38] Voice 12: suggested that we undertake like a mini communications plan identifying different

[3:06:41] Voice 12: opportunities and messages um that could relate to the announcement i had noted september 15th

[3:06:47] Voice 12: in an email rather than the 13th so we'll need some clarity there to make sure we have the

[3:06:50] Voice 12: correct sorry

[3:06:51] Trustee Rogers (probable): sorry you're right the fourth the announcement's the 14th they're they're they're

[3:06:55] Trustee Rogers (probable): the 14th is the announcement from uh europe uh so they're planning to have a big press release

[3:07:02] Trustee Rogers (probable): press push on the 15th so that's right sorry so i was wrong um

[3:07:07] Voice 12: i think it will thank you for that

[3:07:09] Voice 12: i think it will be important at our end to distinguish the various bodies that have an

[3:07:13] Voice 12: interest in saying something so i know the conservancy chair uh kate louise stamford has

[3:07:17] Voice 12: as indicated interest in having a statement

[3:07:19] Voice 12: from the Conservancy itself.

[3:07:22] Voice 12: Certainly there is, I think, expressed interest

[3:07:24] Voice 12: having one from the Islands Trust Chair,

[3:07:26] Voice 12: and I don't know where Gambier Local Trust Committee

[3:07:28] Voice 12: or Bowen Island Municipality sit within that.

[3:07:30] Voice 12: So I think that will be an important piece to sort out

[3:07:32] Voice 12: as we work with the communication strategy,

[3:07:34] Voice 12: because of course, with something this big,

[3:07:36] Voice 12: multiple voices from the same organization

[3:07:38] Voice 12: are likely to be confusing.

[3:07:40] Voice 12: So it might be good to get agreement

[3:07:42] Voice 12: on who is the spokesperson to speak on behalf of all bodies

[3:07:45] Voice 12: if you know that would be ideal um but certainly i think mickey swan has some ideas and we'd be

[3:07:50] Voice 12: really thrilled to work together and i'm really pleased to hear on the biosphere wanting to work

[3:07:54] Voice 12: with the trust and bring attention to the preserve and protect mandate and the importance of the

[3:07:58] Voice 12: region okay

[3:08:02] Trustee Luckham (probable): thank you um so um certainly i would uh be honored to say anything or provide any

[3:08:11] Trustee Luckham (probable): support is necessary. I did communicate with Ruth Simons that I hope that we would be able

[3:08:17] Trustee Luckham (probable): to message that celebration of support for the biosphere for the region as much as for

[3:08:24] Trustee Luckham (probable): their specific area, because indeed it brings a phenomenal amount of attention to this area

[3:08:30] Trustee Luckham (probable): and potentially the Island Trust. I would be honored to have that opportunity.

[3:08:34] Trustee Luckham (probable): indeed um and so um there's two pieces of direction perhaps here that are necessary that

[3:08:40] Trustee Luckham (probable): i'm seeing some direction to ask staff to formally um conduct that communications collaborative

[3:08:47] Trustee Luckham (probable): activity and then um i would indeed uh be honored to if i can i'd have to look at my calendar attend

[3:08:53] Trustee Luckham (probable): the glen eagles announcement there and you know ideally have some kind of a canned speech that i

[3:08:59] Trustee Luckham (probable): I would say, and therefore I would like those expenses

[3:09:02] Trustee Luckham (probable): covered by executive committee, if that's all right.

[3:09:05] Trustee Luckham (probable): So it seems all appropriate.

[3:09:08] Trustee Luckham (probable): Any other thoughts from vice-chairs or motion, Dan?

[3:09:14] Trustee Rogers (probable): And just on that point, I'm sure that, I mean,

[3:09:18] Trustee Rogers (probable): I'll be there, I'm sure, I expect Vice-Chair Fast

[3:09:22] Trustee Rogers (probable): will be there on the 18th.

[3:09:24] Trustee Rogers (probable): I should also tell you, sorry, I forgot,

[3:09:26] Trustee Rogers (probable): I have a series of notes that I've forgotten.

[3:09:30] Trustee Rogers (probable): Ruth also suggested it might be a good time

[3:09:33] Trustee Rogers (probable): to have the House Forum on October the 22nd

[3:09:37] Trustee Rogers (probable): for the trust to be on the agenda

[3:09:40] Trustee Rogers (probable): and be making a presentation about where we're at

[3:09:43] Trustee Rogers (probable): and the work that we're doing,

[3:09:45] Trustee Rogers (probable): because it's been a number of years since we did that,

[3:09:47] Trustee Rogers (probable): and it's back on Bowen again.

[3:09:51] Trustee Rogers (probable): So you might want to put that on your agenda too.

[3:09:56] Trustee Rogers (probable): either yourself, Chair Luckham, or again, both Vice Chair Fast and myself and current

[3:10:02] Trustee Rogers (probable): servancy chair Stanford will all be there.

[3:10:05] Trustee Rogers (probable): So sure, I'll, I mean, to the extent that they need direction, I'm not sure your staff

[3:10:12] Trustee Rogers (probable): does, but I'd move that the executive committee request staff, trust area services staff to

[3:10:19] Trustee Rogers (probable): to work closely with the biosphere staff

[3:10:23] Trustee Rogers (probable): regarding a joint communications plan

[3:10:26] Trustee Rogers (probable): and strategy for the biosphere.

[3:10:33] Trustee Luckham (probable): Seconded by Trustee Patrick, thank you.

[3:10:35] Trustee Luckham (probable): Anything, any further discussion?

[3:10:38] Trustee Luckham (probable): I'll call for the vote then.

[3:10:40] Trustee Luckham (probable): All those in favor?

[3:10:42] Trustee Luckham (probable): That carries, thank you.

[3:10:47] Trustee Luckham (probable): So yeah, with respect to the activities on Bowen,

[3:10:52] Trustee Luckham (probable): there that would seem like an ideal opportunity for myself to meet with mayor anders and have a

[3:10:57] Trustee Luckham (probable): little connect at the same time so just uh let's try and coordinate that perhaps cao

[3:11:03] Trustee Luckham (probable): well indeed

[3:11:05] Voice 9: uh that might be a chance for some engagement yeah um um more wholly um with the

[3:11:12] Voice 9: bone community around the policy statement work so well

[3:11:15] Trustee Luckham (probable): let's consider that we've got a little

[3:11:17] Trustee Luckham (probable): bit of planning time there but obviously we'd have to make arrangements with bone council if

[3:11:22] Trustee Luckham (probable): it was more formal right

[3:11:23] Trustee Rogers (probable): and so that's a friday the 22nd and um it's usually nine to nine thirty

[3:11:29] Trustee Rogers (probable): to three sue ellen something like that so it's sort of

[3:11:33] Trustee Rogers (probable): it leaves the night before or the day

[3:11:35] Trustee Rogers (probable): before or the night of but it might require you to spend a night or two and how and beautiful

[3:11:42] Trustee Rogers (probable): how sound uh chair luckham if you came well

[3:11:45] Trustee Luckham (probable): that wouldn't hurt any maybe i'd come and visit you

[3:11:47] Trustee Luckham (probable): who knows yeah

[3:11:48] Trustee Rogers (probable): you never know you've

[3:11:50] Trustee Luckham (probable): got a boat i

[3:11:51] Trustee Rogers (probable): do have a boat yeah uh so um i'm um i mean to

[3:11:56] Trustee Rogers (probable): the extent we need a motion i guess uh i'd move that the uh that the the chair uh um expenses

[3:12:06] Trustee Rogers (probable): for attending the the celebration of the of the uh alcott somehow sound biosphere uh be covered

[3:12:16] Trustee Rogers (probable): by the executive committee thank

[3:12:19] Trustee Luckham (probable): you seconded by trustee fast moved by trustee rogers

[3:12:22] Trustee Luckham (probable): any discussion all those in favor that carries thanks everybody and

[3:12:29] Trustee Rogers (probable): so the acronym has acronyms

[3:12:31] Trustee Rogers (probable): have already started it's it's something like uh hebrewish or something

[3:12:42] Trustee Rogers (probable): ruth ruth and uh kate louise were using it in our meeting yesterday and i kept saying what the heck

[3:12:48] Trustee Rogers (probable): is that and it's the al-qatsim house sound biosphere region initiative something anyway so

[3:12:59] Trustee Rogers (probable): anyway it's coming the acronym is coming yes

[3:13:02] Trustee Luckham (probable): to be simpler anyway um and clearly and obviously

[3:13:06] Trustee Luckham (probable): and that hasn't been mentioned actually at this point uh squamish nation is going to have a

[3:13:09] Trustee Luckham (probable): significant role to play in this analysis

[3:13:11] Trustee Rogers (probable): well they will have an a very significant i'm sorry

[3:13:15] Trustee Rogers (probable): Again, another piece is apparently, Ruth has engaged a communications person, but there are now two communications people from the Squamish Nation that are involved, and she mentioned the names and I can't remember them because it wasn't necessary, but there's two people there that are also involved in this initiative in the announcement, etc.

[3:13:39] Trustee Rogers (probable): et cetera. So there's a fairly fulsome engagement with the Squamish Nation related to this.

[3:13:45] Trustee Rogers (probable): I mean, complicating matters is the fact that, of course, we might be in the middle of a federal

[3:13:50] Trustee Rogers (probable): election. And we are definitely in the middle of the Squamish Nation election, which occurs on the

[3:13:58] Trustee Rogers (probable): 25th or 26th of September. So, you know, all of that is, you know, but the timing is what the

[3:14:05] Trustee Rogers (probable): timing gets so it just is so anyway but yes absolutely sir and a good good point i've

[3:14:11] Trustee Rogers (probable): failed to mention yeah

[3:14:13] Trustee Luckham (probable): there would likely be some protocol that would be necessary to unfold

[3:14:19] Trustee Luckham (probable): there and so in our communications to myself and our uh trustees and staff we should be

[3:14:26] Trustee Luckham (probable): aware of what that protocol might

[3:14:29] Trustee Rogers (probable): absolutely yeah

[3:14:31] Trustee Luckham (probable): great anything further on this topic

[3:14:34] Trustee Luckham (probable): nothing

[3:14:34] Trustee Rogers (probable): thank you i will follow up with an email to ruth uh and copy you and claire and

[3:14:41] Trustee Rogers (probable): vice chair fast and cao and uh chair uh stanford okay

[3:14:49] Trustee Luckham (probable): thank you so the next item then our agenda

[3:14:52] Trustee Luckham (probable): is nine can i just

[3:14:53] Trustee Luckham (probable): oh go ahead um

[3:14:54] Trustee Fast (probable): just uh for bowen island's participation in whatever

[3:14:58] Trustee Fast (probable): communication may happen our mayor is usually the one to do communications out

[3:15:07] Trustee Fast (probable): and so I will certainly help if I can be of assistance there but that's partly

[3:15:13] Trustee Fast (probable): why I'm not putting myself forward here also lots of good voices thank you

[3:15:18] Trustee Fast (probable): excellent

[3:15:20] Trustee Luckham (probable): thank you and um yeah so this then takes us to 9.2.1 uh local uh ltc chair reports

[3:15:30] Trustee Luckham (probable): on any local advocacy topics that are new emerging um anything from anybody um

[3:15:37] Trustee Rogers (probable): go ahead i've done a

[3:15:39] Trustee Rogers (probable): lot of talking i saw trustee patrick

[3:15:40] Trustee Luckham (probable): trustee patrick got ahead of you yeah go ahead i sent

[3:15:44] Trustee Patrick (probable): I'd sent the link to the capital daily article that was just around on salt spring on housing

[3:15:49] Trustee Patrick (probable): and water I thought that was you know generally it was a very thorough investigation and conversation

[3:15:56] Trustee Patrick (probable): and so just thought important and timely discussions lots and lots of interest of

[3:16:03] Trustee Patrick (probable): you know both on wildfire and water this summer it's got the public's attention sure does yeah

[3:16:11] Trustee Luckham (probable): Yeah. Okay. Anything else? Trustee Rogers?

[3:16:15] Trustee Rogers (probable): Just to point out, Gabriel, one of the things that came to our local trust committee last

[3:16:25] Trustee Rogers (probable): week that I didn't report on was about a year and a half ago, we started out, we sort of

[3:16:30] Trustee Rogers (probable): were one of the initiators of a poverty reduction report in the, called the Nanaimo area in

[3:16:39] Trustee Rogers (probable): in that region, which engaged, I think,

[3:16:42] Trustee Rogers (probable): three or four local governments in the Tsunamik.

[3:16:46] Trustee Rogers (probable): So we had an update on,

[3:16:48] Trustee Rogers (probable): and the Gabriel Local Trust Committee

[3:16:50] Trustee Rogers (probable): is one of the initiators.

[3:16:51] Trustee Rogers (probable): They got the funding for it from the provincial government.

[3:16:55] Trustee Rogers (probable): We had an update related to the report,

[3:16:57] Trustee Rogers (probable): and it's an interesting read about the interconnectedness

[3:17:00] Trustee Rogers (probable): of local government action and housing issues

[3:17:06] Trustee Rogers (probable): and how rezoning can help with those things

[3:17:09] Trustee Rogers (probable): occur etc along with a number of other issues about the poverty and apparently the engagement

[3:17:14] Trustee Rogers (probable): on the community surveys on gabriola was was quite high and so they had a lot of feedback

[3:17:22] Trustee Rogers (probable): from the island the reports in the gabriola um package from last week if you want to read it it's

[3:17:29] Trustee Rogers (probable): and they did a presentation which was marginally different but most of the major pieces were in the

[3:17:35] Trustee Rogers (probable): the slideshow that report that's in the package.

[3:17:39] Trustee Rogers (probable): So if you want to read that

[3:17:40] Trustee Rogers (probable): as to the type of work that's going on,

[3:17:42] Trustee Rogers (probable): and I consider that an advocacy piece

[3:17:45] Trustee Rogers (probable): from the local trust committee,

[3:17:47] Trustee Rogers (probable): because it's not really directly planning work per se.

[3:17:52] Trustee Rogers (probable): And they're at the point

[3:17:53] Trustee Rogers (probable): where they're going to develop recommendations.

[3:17:58] Trustee Rogers (probable): Thank you.

[3:17:59] Trustee Rogers (probable): Okay,

[3:18:02] Trustee Luckham (probable): thank you, Trustee Rogers.

[3:18:06] Trustee Luckham (probable): Any other advocacy to report on?

[3:18:08] Trustee Luckham (probable): No, okay.

[3:18:09] Trustee Luckham (probable): Okay, so I have nothing at this time.

[3:18:14] Trustee Luckham (probable): So I'm gonna move on to the other new business item,

[3:18:18] Trustee Luckham (probable): 9.3.1, electronic meeting attendance.

[3:18:24] Trustee Luckham (probable): I just had a question that arose actually

[3:18:29] Trustee Luckham (probable): during our LTC meeting on Thetis,

[3:18:32] Trustee Luckham (probable): because we didn't actually have any participants

[3:18:37] Trustee Luckham (probable): from our community attending,

[3:18:39] Trustee Luckham (probable): but we may very well have had people viewing and that sort of remains a mystery and obviously some

[3:18:47] Trustee Luckham (probable): Google analytics must provide that information and this is probably a question directed to David

[3:18:52] Trustee Luckham (probable): Mahler is whether or not when the minutes are produced for the meetings where we have a list

[3:19:00] Trustee Luckham (probable): of participants and sometimes we mention how many people were in the room from members of the public

[3:19:05] Trustee Luckham (probable): I wonder if we couldn't, as a standard sort of procedure, actually include, you know, obviously an average number because people are going to come and go, whether or not there's the ability to report how many people might be attending on live streaming.

[3:19:20] Trustee Luckham (probable): And I see the CEO's hand popped up there.

[3:19:25] Voice 9: Mr. Chair, I want to think about this avenue of exploration.

[3:19:29] Voice 9: preparation um at a live public meeting we're not recording the number of people and does the

[3:19:34] Voice 9: number of people affect the quality of the decision um i'm not so sure at a public hearing

[3:19:41] Voice 9: numbers are counted um the electronic meeting format may provide that i would just go what is

[3:19:50] Voice 9: our intention with the information what would be the reason that we could build um this type of

[3:19:59] Voice 9: action around uh

[3:20:01] Trustee Luckham (probable): so my intention would be to understand whether or not people are taking

[3:20:06] Trustee Luckham (probable): advantage of live streaming or not it's

[3:20:10] Voice 9: just around electronic meetings data collection to

[3:20:13] Voice 9: support the decision whether or not we carry on with it uh

[3:20:16] Trustee Luckham (probable): part of it yeah sure technically it

[3:20:22] Voice 9: can be done yeah

[3:20:24] Trustee Luckham (probable): yeah um and it's interesting i think maybe we'd want to i would have to review

[3:20:29] Trustee Luckham (probable): you some minutes but in even non-public hearing meetings we do on occasion I think record

[3:20:36] Trustee Luckham (probable): how many people were attending. Trustee Fass?

[3:20:41] Trustee Fast (probable): I see David Morris got his hand up too but my

[3:20:43] Trustee Fast (probable): question is is the minutes a place for that because I prefer to see those kinds of stats as a graph

[3:20:49] Trustee Fast (probable): so you can kind of look at the context of your electronic participation and tools through time

[3:20:57] Trustee Fast (probable): and we get reports on that occasionally well

[3:21:00] Trustee Luckham (probable): that would be helpful too but i think there's also a

[3:21:03] Trustee Luckham (probable): feedback to the public to realize that all that streaming people actually watched and that

[3:21:08] Trustee Luckham (probable): encouraged more people to watch so i don't know i just that was an idea and i just thought i'd

[3:21:13] Trustee Luckham (probable): pop it out here and see if there was any support for it um um i'm feeling maybe there's not um in

[3:21:20] Trustee Luckham (probable): this framework but uh just food for thought anybody else any remarks or david marley you had

[3:21:25] Trustee Luckham (probable): to remark yeah

[3:21:26] Voice 6: she would say that way back when we used to in minutes record the number of people at

[3:21:31] Voice 6: the meeting it's not really a standard thing to do Carmen's not here so currently checking with her

[3:21:38] Voice 6: but I don't think it's necessary it's not really something you put in the minutes normally right

[3:21:45] Trustee Luckham (probable): yeah it's more of a nice to have thing in order even for myself to encourage people more people

[3:21:52] Trustee Luckham (probable): to attend and streaming if they can. Oh

[3:21:56] Voice 9: I think we would have all every time we do it we'll have that

[3:21:59] Voice 9: data so we could we could crunch that data I would think.

[3:22:07] Trustee Luckham (probable): Okay um I don't have a motion prepared

[3:22:09] Trustee Luckham (probable): perhaps I'll reflect on it and speak with David offline and come back with a motion if I think

[3:22:14] Trustee Luckham (probable): it's necessary. Anybody else? No. Okay so then that concludes that piece of business.

[3:22:20] Trustee Luckham (probable): us um i'm gonna now go to correspondence and as you know uh correspondence is received for

[3:22:28] Trustee Luckham (probable): information and let's raise for action we have six pieces of correspondence i'm just going to

[3:22:34] Trustee Luckham (probable): list them um on page 31 of our package as trustee johnson regarding the policy statement

[3:22:39] Trustee Luckham (probable): the port of vancouver operations update they seem to be coming in on a regular basis

[3:22:43] Trustee Luckham (probable): us a trustee right uh letter to all trustees i'm presuming that was um also a letter from

[3:22:52] Trustee Luckham (probable): david perch i believe it is asking who runs the trust uh langley city improvements regarding

[3:22:58] Trustee Luckham (probable): pre-hospital care and luskete island conservation opportunity uh email um and so those are the

[3:23:05] Trustee Luckham (probable): six pieces of correspondence is there any action on any of those other than receiving them for

[3:23:09] Trustee Luckham (probable): information. Vice-Chairs? Dan Rogers? I

[3:23:16] Trustee Rogers (probable): think that my view would be that while the letter from

[3:23:21] Trustee Rogers (probable): Trustee Johnson was not spread widely, I came to the EEC and the Senior Government Policy Advisor

[3:23:29] Trustee Rogers (probable): and I think Trust Programs Committee Chair Morrison. I think the response is in order

[3:23:39] Trustee Rogers (probable): in terms of First Nations engagement and how we do that.

[3:23:46] Trustee Rogers (probable): And I wondered how others thought we should do that.

[3:23:53] Trustee Rogers (probable): There's a sentiment expressed here that we hear from time to time,

[3:23:57] Trustee Rogers (probable): and it's a sentiment that is not, in my view,

[3:24:01] Trustee Rogers (probable): consistent with the way First Nations engagement occurs.

[3:24:05] Trustee Rogers (probable): And I would I'm a little concerned that that the trustees may may push this message further out into the public and create some expectations about engagement, community engagement with First Nations.

[3:24:24] Trustee Rogers (probable): And I don't I so anyway, my view would be it should there should be some form of a response drafted.

[3:24:35] Trustee Rogers (probable): I had considered doing it, but I'm not the spokesperson for either the executive committee or the trust, so I didn't do it.

[3:24:43] Trustee Rogers (probable): But I wondered what others thought.

[3:24:49] Trustee Luckham (probable): Does anybody else have anything to say? Otherwise I'll make a remark. Trustee Fast?

[3:24:54] Trustee Fast (probable): Yeah, I was just a little concerned with this as well.

[3:24:57] Trustee Fast (probable): The idea of community to community kind of reconciliation, I think, is fraught.

[3:25:09] Trustee Fast (probable): And I like what we're doing now, which is beginning to begin the dust and bones kinds of outreach that we heard about earlier in the meeting.

[3:25:21] Trustee Fast (probable): and there's one scheduled for uh denman and um i think that's something that could be perhaps

[3:25:28] Trustee Fast (probable): mentioned as an opportunity um but i i um i don't know enough and i just uh i just i don't think

[3:25:39] Trustee Fast (probable): that's how uh it's not government to govern government thank you okay

[3:25:45] Trustee Luckham (probable): and with your hand

[3:25:46] Trustee Luckham (probable): up trustee patrick yeah

[3:25:47] Trustee Patrick (probable): yeah um no i agree a response is in order i'm i'm not entirely

[3:25:55] Trustee Patrick (probable): understanding his his questions here but i do sense that some trustees are there there is there

[3:26:02] Trustee Patrick (probable): is confusion with what is first nations engagement versus indigenous people engagement and and i

[3:26:09] Trustee Patrick (probable): think there could be some well worth clarity um on on that topic yeah

[3:26:17] Trustee Luckham (probable): um a cao and maybe i'll add

[3:26:20] Trustee Luckham (probable): my remarks

[3:26:21] Voice 9: uh certainly just if you want to just um work to a solution here i have staff would

[3:26:28] Voice 9: ably um assist the chair in writing a letter either in response uh that then cc to trust

[3:26:33] Voice 9: counsel or however uh but i would likely think recommend under the chair signature

[3:26:37] Voice 9: right

[3:26:39] Trustee Luckham (probable): um so thank you for that russ that's what i too would like to see um because i think that

[3:26:44] Trustee Luckham (probable): although we've messaged before um the subtleties of the communications um i'm thinking that that

[3:26:51] Trustee Luckham (probable): has not been so far necessarily well received in this there is some doubt and so i think

[3:26:56] Trustee Luckham (probable): an appropriately worded response would help clarify that for everyone

[3:27:01] Trustee Luckham (probable): and I would appreciate that.

[3:27:04] Trustee Luckham (probable): So if I could get a motion to that effect

[3:27:07] Trustee Luckham (probable): that a staff prepare a response

[3:27:12] Trustee Luckham (probable): to Trustee Johnson's letter.

[3:27:16] Trustee Rogers (probable): Sure, I'll move that the chair work

[3:27:18] Trustee Rogers (probable): with staff to prepare a response

[3:27:20] Trustee Rogers (probable): to Trustee Johnson's correspondence

[3:27:23] Trustee Rogers (probable): of July 22nd, 2021.

[3:27:26] Trustee Luckham (probable): Thank you.

[3:27:27] Trustee Luckham (probable): Moved second by Trustee Fast.

[3:27:29] Trustee Luckham (probable): Any discussion?

[3:27:30] Trustee Luckham (probable): All those in favor?

[3:27:32] Trustee Luckham (probable): um thank you and i'll just remark that i had not responded to trustee johnson because i i wanted

[3:27:38] Trustee Luckham (probable): to have that conversation at this table here to see what the executive committee wanted to do

[3:27:43] Trustee Luckham (probable): about this important topic so that's uh 10.1 anything else here that anybody wishes to

[3:27:50] Trustee Luckham (probable): raise uh for discussion ceo hudson pillar uh

[3:27:56] Voice 9: mr chair um trustee bouchakin wrote a letter to you

[3:27:59] Voice 9: and me um regarding the missive from trustee wright and really the trust trustee johnson's

[3:28:06] Voice 9: note as well and that is under the repeated concept of formulating ideas and then sending

[3:28:13] Voice 9: them out to all trustees and that that is not part of um the open meeting rule process

[3:28:23] Voice 9: process uh the sending out um if no response you know you can start to look at what are the

[3:28:32] Voice 9: various open meeting rules but as soon as there's response elicited um you're indeed connecting a

[3:28:38] Voice 9: private meeting she asked for solutions to this because feels that it's been going on too long

[3:28:44] Voice 9: and my recommendation to her was to bring it up at trust council um and have a frank discussion

[3:28:51] Voice 9: about it where trustees can ask other trustees to not do that or to do it and if they do do it

[3:28:57] Voice 9: how would that organizing a series of trust council meetings to have those discussions

[3:29:03] Voice 9: of course what it happens is is when one person publishes something on topic x it then eliminates

[3:29:09] Voice 9: anyone else from being able to speak on topic x because then that becomes a form of i wouldn't

[3:29:16] Voice 9: say suppression suppressing discussion but because the rules are the rules around open meetings um

[3:29:25] Voice 9: full engagement doesn't get to occur so as we look back on the schedule um and as we get to september

[3:29:32] Voice 9: 2nd um i might um i'm not recommending a particular line of action but she asked that that be

[3:29:40] Voice 9: considered for trust council as an item or an issue in september well i

[3:29:49] Voice 9: can i can go back to her

[3:29:51] Trustee Luckham (probable): That's completely fair. Anybody else have any other thoughts on this?

[3:30:01] Trustee Rogers (probable): Sure. I mean, just to be clear, Trustee Johnson didn't send it to all trustees. So it's a bit more of a narrower issue. So it's a little different. He has in the past, however, sent missives to all trustees, which raises the issue.

[3:30:19] Trustee Rogers (probable): and the CAO is right.

[3:30:21] Trustee Rogers (probable): The problem is if we follow the rules,

[3:30:26] Trustee Rogers (probable): nobody can respond.

[3:30:27] Trustee Rogers (probable): So we're left with one statement related to the issue.

[3:30:30] Trustee Rogers (probable): I'd be happy to have this a trustee,

[3:30:32] Trustee Rogers (probable): but a correspondence,

[3:30:34] Trustee Rogers (probable): I mean, another option for Trustee Boucher

[3:30:36] Trustee Rogers (probable): is she could write an all-trustee missive

[3:30:39] Trustee Rogers (probable): about that issue.

[3:30:41] Trustee Rogers (probable): And then they both become correspondents

[3:30:47] Trustee Rogers (probable): at the Trust Council

[3:30:49] Trustee Rogers (probable): and it could be discussed in her correspondence

[3:30:50] Trustee Rogers (probable): or she could put it on the agenda,

[3:30:52] Trustee Rogers (probable): asked to have it put on the agenda, one or the other.

[3:30:56] Trustee Rogers (probable): But you're right, but I know that it's been raised a number,

[3:31:01] Trustee Rogers (probable): I'm just gonna say it's been raised a number of times

[3:31:07] Trustee Rogers (probable): and not any number of times.

[3:31:09] Trustee Rogers (probable): And I have no belief that we as an executive committee

[3:31:16] Trustee Rogers (probable): are going to be able to affect that,

[3:31:19] Trustee Rogers (probable): but the trust council might be able to

[3:31:23] Voice 9: thank you i'll i'll get back to um trustee basheek and see

[3:31:28] Voice 9: if she and discuss some of those options with her

[3:31:31] Trustee Luckham (probable): okay so is there any response that the executive

[3:31:35] Trustee Luckham (probable): committee would like to make to trustee wright with regards to his letter okay um i'm just going

[3:31:46] Trustee Luckham (probable): to comment that i find it disrespectful actually at the minimum because it robs those that follow

[3:31:56] Trustee Luckham (probable): the rules from the opportunity to make their own remarks or state their own opinion with respect to

[3:32:06] Trustee Luckham (probable): another's opinion. They're basically saying something and not providing the opportunity

[3:32:10] Trustee Luckham (probable): for those to respond who choose to follow the rules and it's very unfortunate trustee right.

[3:32:17] Trustee Luckham (probable): Right. Okay, anything else on this list of correspondence, although one I do think is worthy of just noting is the Liskety Island Conservation Opportunity.

[3:32:32] Trustee Luckham (probable): This is an amazing, another amazing opportunity and success through our Preserve and Protect mandate to support these activities.

[3:32:42] Trustee Luckham (probable): and the Skiddy Island Conservancy likewise

[3:32:45] Trustee Luckham (probable): and the Islands Trust Conservancy likewise.

[3:32:49] Trustee Luckham (probable): Is there, so I'll just make that remark.

[3:32:51] Trustee Luckham (probable): I don't know if Vice Chair Fass

[3:32:53] Trustee Luckham (probable): wanted to add anything to that or no.

[3:32:57] Trustee Luckham (probable): Okay.

[3:33:00] Trustee Luckham (probable): Okay, anything else on the correspondence

[3:33:02] Trustee Luckham (probable): then we'll receive it all for information.

[3:33:04] Trustee Luckham (probable): I thank you very much for your attention to that.

[3:33:08] Trustee Luckham (probable): So 11.1 is a review and amendment

[3:33:11] Trustee Luckham (probable): of the current work program

[3:33:12] Trustee Luckham (probable): that's amended prior to our meeting.

[3:33:13] Trustee Luckham (probable): it's there mostly for information are there any uh uh thoughts or remarks on our work program

[3:33:19] Trustee Luckham (probable): okay so we'll receive that for information our next meeting thursday september the second

[3:33:27] Trustee Luckham (probable): at 9 a.m and um um that's great i look forward to that i'll actually be in alberta

[3:33:34] Trustee Luckham (probable): the restrictions continue to permit that covid restrictions continue to permit that

[3:33:41] Trustee Luckham (probable): the returning on the fourth so um i'm going to now move uh to a closed meeting and i'll ask

[3:33:48] Trustee Luckham (probable): one of the vice chairs to make a motion mr

[3:33:50] Voice 9: chair oh

[3:33:51] Trustee Luckham (probable): yes sir yeah

[3:33:52] Voice 9: sorry i just want to point out

[3:33:53] Voice 9: that i will be away from the 15th to the 30th and i will email out um someone who is acting

[3:34:00] Voice 9: um in my stead for that two-week period um that being said the policy statement project's ongoing

[3:34:07] Voice 9: going so there will be some time that I'll be working on that while away because we've got

[3:34:11] Voice 9: the engagement plan that we're having to do but just in terms of everyday business

[3:34:16] Voice 9: um just letting you know that if you had calls or concerns and I'll email you out some

[3:34:21] Voice 9: something as I've said thanks sorry to interrupt great

[3:34:25] Trustee Luckham (probable): and maybe I'll just add that I'm going to

[3:34:27] Trustee Luckham (probable): be away from the 14th on but we'll be in continuous electronic communication so

[3:34:32] Trustee Luckham (probable): So it shouldn't be an issue.

[3:34:36] Trustee Luckham (probable): Let's have a motion to go in camera.

[3:34:38] Trustee Patrick (probable): I'm happy to make that motion that the meeting be closed to the public subject to sections

[3:34:43] Trustee Patrick (probable): 91G and I of the community charter in order to consider matters related to litigation

[3:34:48] Trustee Patrick (probable): affecting the Adams Trust and receipt of advice that is subject to solicitor client privilege

[3:34:53] Trustee Patrick (probable): and that staff attend the meeting.

[3:34:56] Trustee Luckham (probable): So that's moved and seconded.

[3:34:59] Trustee Luckham (probable): All those in favor?

[3:35:02] Trustee Luckham (probable): So that carries.

[3:35:03] Trustee Luckham (probable): and now Robert you will suspend the recording and the live streaming let me know when you're done

[3:35:11] Trustee Luckham (probable): yes I'll

[3:35:14] Voice 2: do that and I need to lock the webinar yes

[3:35:17] Trustee Luckham (probable): please and so those people that are on the

[3:35:22] Trustee Luckham (probable): webinar Robert is going to disconnect you if you haven't disconnected all day

[3:35:26] Voice 2: they have now

[3:35:27] Voice 2: disconnected I just need to lock the webinar so we now have stopped broadcasting we have stopped

[3:35:37] Voice 2: live streaming there's no attendees and we have locked the webinar therefore we're in a private

[3:35:44] Voice 2: meeting right now it says

[3:35:47] Trustee Rogers (probable): it's still recording yeah you need to turn the

[3:35:49] Trustee Luckham (probable): recording off yeah

[3:35:50] Trustee Luckham (probable): that's

[3:35:51] Trustee Rogers (probable): what it says on my screen thank

[3:35:52] Voice 2: you for telling me that because it