Islands Trust Council regular meeting, October 4, 2021

[0:00:00] Voice 14: Okay, I don't know. I guess

[0:00:04] Voice 14: eventually I'll get used to wearing this mask.

[0:00:12] Voice 4: Okay,

[0:00:13] Voice 14: just a note to those folks that are watching us, we've managed to get the technology up and running here.

[0:00:20] Voice 14: I'm very grateful to the Skidi Island Internet, I guess, society, for having a wired connection in the building here.

[0:00:31] Voice 14: and so we're just going to begin in a minute a little housekeeping items but

[0:00:35] Voice 14: it's going like my laptop and agent they're task loading the chair getting all these things

[0:01:16] Voice 4: yes and

[0:01:26] Voice 3: so peter are you able to hear us and can we hear you i

[0:01:31] Voice 13: i'm not sure can you hear me

[0:01:32] Voice 13: yes

[0:01:33] Voice 3: i can hear you you're perfect it

[0:01:54] Voice 3: is october the 4th who would have imagined

[0:02:00] Voice 3: Okay,

[0:02:28] Voice 6: everybody. Are we good to go? Yes.

[0:02:31] Voice 14: Okay, great. So good morning, everyone. It's, it's,

[0:02:40] Voice 14: it's great to be back in this community. And what is our first public information public

[0:02:50] Voice 14: meeting format for this committee and experimental across the homes trust with this video system

[0:02:57] Voice 14: system here, where the chairs of the LTCs will be dragging this

[0:03:02] Voice 14: hardware around to continue to provide the opportunity for

[0:03:06] Voice 14: members of the public to watch our meeting from afar, and also

[0:03:13] Voice 14: to provide the opportunity and hopefully in the future, for

[0:03:17] Voice 14: those trustees that need to attend the meetings

[0:03:21] Voice 14: electronically. So really glad to be here. So just say my name

[0:03:26] Voice 14: I'm the Chair of the Local Trust Committee here.

[0:03:30] Voice 14: I'm elected on Thetis Island,

[0:03:31] Voice 14: in the Penelaket and Lakshman Territory.

[0:03:34] Voice 14: And it's an honour and privilege for me here to be

[0:03:37] Voice 14: in the Co-Chair's territory here,

[0:03:40] Voice 14: which is, I believe, to be predominantly

[0:03:45] Voice 14: the Tula Yaman First Nation.

[0:03:47] Voice 14: And it's an honour and privilege to be here, I'm grateful.

[0:03:51] Voice 14: I'll just start with introductions.

[0:03:54] Voice 14: Coming to you via Zoom,

[0:03:56] Voice 14: The only participant today is Peter Johnson,

[0:03:59] Voice 14: elected on Mesquitee.

[0:04:00] Voice 14: Good morning, Peter.

[0:04:02] Voice 14: Good morning, Chair.

[0:04:04] Voice 14: And we have Tim Peterson here in person.

[0:04:07] Voice 14: Thank you for joining me, Tim, I appreciate it.

[0:04:10] Voice 14: And we have Heather Carr, Regional Planning Manager,

[0:04:13] Voice 14: and thank you to you also for being here today.

[0:04:16] Voice 14: And we have Dave, I just called you Dave.

[0:04:20] Voice 14: Yeah.

[0:04:21] Voice 14: Dave Olson.

[0:04:22] Voice 14: Perfect.

[0:04:23] Voice 14: A minute taker, and thank you for being here today.

[0:04:26] Voice 14: And for those of you that will have noted, Dave's not wearing a mask.

[0:04:31] Voice 14: He does have a medical letter and requirement for not wearing a mask, and so that's why he's unmasked today.

[0:04:38] Voice 14: And thank all of you in the audience here for coming today and being masked and respecting that.

[0:04:44] Voice 14: We need to continue to follow the medical orders, I believe, in order to get through this stage three, stage one situation that we're in.

[0:05:00] Voice 14: With that further ado, I'm just going to make a few remarks that applies to trustees and

[0:05:05] Voice 14: members of the audience as we move through our agenda today about this being a safe and

[0:05:10] Voice 14: respectful environment.

[0:05:12] Voice 14: As the chair of this committee, I'm committed to ensuring that all people who speak at this

[0:05:16] Voice 14: meeting are treated fairly and respectfully and that language we use will reflect that.

[0:05:20] Voice 14: No form of discrimination is acceptable or tolerated.

[0:05:23] Voice 14: We will all take responsibility to create a safe, inclusive environment for everyone

[0:05:27] Voice 14: want to participate and be respected members of this committee may call point of order if a

[0:05:33] Voice 14: speaker's language is not respectful the chair may mute that speaker and ask that their language be

[0:05:39] Voice 14: adjusted before continuing comments that include criticism or attacks on other people are considered

[0:05:44] Voice 14: discriminatory and not allowed all comments should be accurate and direct thank you for helping

[0:05:49] Voice 14: me make this a safe environment for all. And I just appreciate

[0:05:54] Voice 14: that. I have an agenda before us. And I'll just ask the

[0:06:04] Voice 14: members of the committee and staff if there's any additions

[0:06:07] Voice 14: or deletions to the agenda.

[0:06:13] Voice 13: I have two or sorry, three additions, please.

[0:06:23] Voice 13: the first one is i'd like to have a discussion about the minutes

[0:06:27] Voice 13: and i i think probably when we are talk about the minutes is a good time to do that

[0:06:34] Voice 14: well sure so let's just um provide that opportunity for comment on the minutes

[0:06:38] Voice 14: although i'm going to remark peter we have discussed the minutes a number of times

[0:06:44] Voice 14: in the past about changing some policy procedure there and so just uh keep that in mind yeah i

[0:06:51] Voice 13: don't think it's all a repeat i think it's not a repeat okay

[0:06:56] Voice 6: that's fantastic thank you then

[0:06:57] Voice 13: um the two additions are the meeting procedures bylaw

[0:07:03] Voice 13: meeting

[0:07:04] Voice 14: procedures bylaw yes staff is actually prepared to provide us some advice today

[0:07:09] Voice 14: so I think we're going to place that under new business along with the decision for new fee so

[0:07:14] Voice 14: I'll make that 11.2 is that okay that works for me yep uh yeah and

[0:07:23] Voice 13: the the last one is uh I'd like

[0:07:25] Voice 13: to give a verbal report on bylaw compliance and enforcement okay

[0:07:29] Voice 14: so you could do that in your

[0:07:30] Voice 14: trustee report is that okay yeah I'll do that excellent then uh trustee peterson heather power

[0:07:41] No?

[0:07:42] Voice 14: Okay. So then it looks like we've got it all covered. So then I will adopt the agenda

[0:07:49] Voice 14: by general consent as amended. And thank you all very much. So we're going to kick off

[0:07:55] Voice 14: here with trustee reports. So who would like to go first? Trustee Johnson, go ahead.

[0:08:05] Voice 13: Oh, okay. Well, sorry, what was I going to... Oh, the main thing that I have to report,

[0:08:17] Voice 13: really the only thing, is that we had a Leskete Archaeology Project Week last week.

[0:08:25] Voice 13: We had six First Nations people here, two members each, and a staff person

[0:08:32] Voice 13: from Comox Nation and from Tla'aman Nation.

[0:08:37] Voice 13: The Comox staff person was an archeologist

[0:08:40] Voice 13: that works for them and consults with them extensively.

[0:08:43] Voice 13: The Tla'aman person was a GIS technician.

[0:08:47] Voice 13: And we visited, I don't know, probably about eight sites,

[0:08:52] Voice 13: did some preliminary exploration

[0:08:55] Voice 13: to determine the extent of the sites.

[0:08:58] Voice 13: nights. The public was invited to all of them, many members of the public attended, and we

[0:09:05] Voice 13: had quite a remarkable, wonderful week of it, Monday to Friday. None of the six First

[0:09:14] Voice 13: Nations members was able to be here all week, partly because it was done just a few weeks

[0:09:20] Voice 13: ahead of time, scheduled just a few weeks ahead of time. We're in the process of scheduling

[0:09:24] Voice 13: during three or four weeks next April, May, June, and July,

[0:09:29] Voice 13: I think, or maybe it's June, July, August.

[0:09:32] Voice 13: So hopefully more people will be able to be here

[0:09:35] Voice 13: and be here the whole week then.

[0:09:39] Voice 13: There'll be a report somewhat soon

[0:09:41] Voice 13: and I'll make a report to trust council on it.

[0:09:46] Voice 13: Okay, I think that's all I can think of right now.

[0:09:48] Voice 13: Thank you.

[0:09:49] Voice 13: Thank you, Peter.

[0:09:51] Voice 14: So I'm just gonna pause for a moment.

[0:09:52] Voice 14: it um would you mind moving the mask and the uh sanitizer out to the front so that people can

[0:09:59] Voice 14: access them before they come into the building well i would ask you to do that thank you very

[0:10:05] Voice 3: much that's great thank you okay

[0:10:11] Voice 14: so uh trustee peterson yeah

[0:10:15] Voice 12: so uh most of what i'm gonna report

[0:10:18] Voice 12: is just uh based on some conversations i've had with um uh the bc assessment team uh had a zoom

[0:10:27] Voice 12: meeting with them in about the middle of september and i had a couple of questions from uh constituents

[0:10:35] Voice 12: so just briefly one was about um asking if there could be notification when um

[0:10:42] Voice 12: bc assessment folks are coming to do visits on luskete there was a just a concern for um

[0:10:51] Voice 12: You know, for people being sort of spotted wandering around on property and so the upshot of that was that the assessment agreed that they would do some notification through the head office in Victoria about visits so that that information can be disseminated to the islands when those visits are going to happen.

[0:11:13] Voice 12: and um apparently normally the only way they'll let an individual know that they're coming is if

[0:11:20] Voice 12: that individuals ask for them to come specifically um the other subject that we talked mostly about

[0:11:27] Voice 12: was um the issue of uh uh home insurance not being able to a large number of people are finding

[0:11:36] Voice 12: they're not being able to renew their home insurance on their properties here and i guess

[0:11:43] Voice 12: it's apparently becoming more widespread throughout the gulf islands one of the major

[0:11:51] Voice 12: insurance underwriters lloyds apparently has decided the gulf islands are not

[0:11:58] Voice 12: some place that they want to ensure anymore so the question was whether that was going to be

[0:12:02] Voice 12: reflected in in tax assessments and so the assessment team let me know that it should

[0:12:14] Voice 12: be reflected in assessments it's not going to be a line item it's going to be lumped in with a bunch

[0:12:20] Voice 12: of other factors so you'll never know precisely um how your assessment might have been affected

[0:12:26] Voice 12: by the fact you can no longer get home insurance but the recommendation is that if you have

[0:12:33] Voice 12: had home insurance in the past and can no longer get it it's not a bad idea at all

[0:12:39] Voice 12: to let bc

[0:12:39] Voice 12: assessment know that you can't get it anymore because they may if they don't

[0:12:44] Voice 12: have that information of course it's coming factored into your assessment

[0:12:47] Voice 12: that was sort of the upshot of that conversation they were very pleasant to

[0:12:52] Voice 12: deal with and I have their names and contact information if there's any more

[0:13:00] Voice 12: further questions from local people that want to know more about BC assessment

[0:13:04] Voice 12: assessment and how they operate here that's uh that's it for me okay

[0:13:12] Voice 13: chair i've got one other

[0:13:14] Voice 13: item if i might okay i this is a letter from kathy rogers whoops wrong um i just it's actually an

[0:13:24] Voice 13: email i just received it this morning i she writes i feel a need to express frustration

[0:13:33] Voice 13: and disappointment about islands trust meetings doing live streaming with no input from our

[0:13:38] Voice 13: public. I know COVID has messed up a lot of what we know to be normal, but if Islands Trust or any

[0:13:43] Voice 13: other organization for that matter has meetings to pass bylaws and put forward voting on matters

[0:13:48] Voice 13: that concern us as a community, how is this fair in our community's best interest? This to me and

[0:13:55] Voice 13: David, David is her husband. Can I interrupt

[0:14:00] Voice 14: you? Yes. I think it would be best by the nature of

[0:14:04] Voice 14: the uh the letter that you bring that up in correspondence as a late item okay

[0:14:10] Voice 13: i'm i'm two

[0:14:11] Voice 13: thirds of the way through it i'll bring it up later yeah

[0:14:15] Voice 14: thank you i have no idea the trouble

[0:14:17] Voice 14: with somebody reading a letter or a speech you have to have no idea how long it might go on

[0:14:22] Voice 14: so i need to preserve the integrity of the meeting it's late correspondence which none of us have

[0:14:30] Voice 14: have seen, but I'm happy to have you read it

[0:14:32] Voice 14: in the corresponding section.

[0:14:33] Voice 14: Okay, thank you.

[0:14:34] Voice 14: Thank you.

[0:14:37] Voice 14: All right, so I think that does it.

[0:14:40] Voice 14: Chair's report here, certainly I haven't been active

[0:14:46] Voice 14: on the in the last couple of months,

[0:14:50] Voice 14: although certainly there was a lot of preparation

[0:14:53] Voice 14: that went into preparing this,

[0:14:55] Voice 14: what is now required by legislation to meet in public

[0:14:59] Voice 14: including the deployment of this technology

[0:15:01] Voice 14: which is allowing us to live stream

[0:15:03] Voice 14: so that people can see the meetings

[0:15:05] Voice 14: and the decisions at home

[0:15:08] Voice 14: we have met

[0:15:09] Voice 14: electronically last month

[0:15:12] Voice 14: as council to

[0:15:13] Voice 14: discuss advancements of the

[0:15:15] Voice 14: policy statement

[0:15:16] Voice 14: and received a proposal from

[0:15:19] Voice 14: a contractor with respect to

[0:15:21] Voice 14: an enhanced engagement

[0:15:22] Voice 14: program for the policy statement

[0:15:25] Voice 14: we heard pretty

[0:15:27] Voice 14: loud and clear that people didn't know what was happening and that and felt

[0:15:33] Voice 14: that we needed to do more on that front and so we've heard that message and have

[0:15:37] Voice 14: at this point are entering into a tendering process to find a contractor

[0:15:42] Voice 14: that will assist us in leading an advanced public consultation process so

[0:15:48] Voice 14: that's ongoing. Of course we go from one trust council meeting to the next and so

[0:15:59] Voice 14: So that preparation now begins

[0:16:00] Voice 14: our next council meeting in December.

[0:16:02] Voice 14: At this juncture, for everybody's information,

[0:16:06] Voice 14: the policy statement is likely to come before us

[0:16:09] Voice 14: in a more flushed out version in March

[0:16:13] Voice 14: and then through to the fall and spring,

[0:16:18] Voice 14: remainder of the fall and spring,

[0:16:19] Voice 14: we will be engaging in some more public consultation

[0:16:23] Voice 14: and consultation with First Nations on the policy statement.

[0:16:29] Voice 14: And I think that probably captures anything

[0:16:32] Voice 14: that I need to report here today.

[0:16:35] Voice 14: So thank you for your patience and time.

[0:16:38] Voice 14: So Electro Area Director Fall,

[0:16:42] Voice 14: thank you for joining us and really glad you're here.

[0:16:46] Voice 14: And so please, well, you have to tell us today.

[0:16:48] Voice 1: Thank you, sure.

[0:16:49] Voice 1: Do you

[0:16:50] Voice 14: wanna come around to the camera, actually?

[0:16:54] Voice 1: Right there, people can see you and your hands.

[0:16:58] Voice 10: I can

[0:16:58] Voice 1: see all your backs and I can see the audience.

[0:17:00] Voice 1: So I have a few things to report on.

[0:17:01] Voice 1: One, on the regional district's business,

[0:17:05] Voice 1: the QRD has moved back to hybrid meetings.

[0:17:09] Voice 1: We had gone back to online only,

[0:17:11] Voice 1: and now we're back to hybrid meetings.

[0:17:12] Voice 1: The regional district invested some last year,

[0:17:15] Voice 1: probably in 2019 starting,

[0:17:18] Voice 1: on some very nice equipment for video and audio

[0:17:20] Voice 1: in the boardroom up there.

[0:17:22] Voice 1: And so this hybrid meeting setup,

[0:17:24] Voice 1: which allows board members, members of the public,

[0:17:27] Voice 1: and staff members to attend in person or remotely whatever is more convenient that's probably going

[0:17:33] Voice 1: to be for the long term so musketeer residents who want to address the board you can attend

[0:17:39] Voice 1: remotely zoom by zoom or travel up to however you're so inclined and it's actually really

[0:17:45] Voice 1: efficient for staff as well because with the regional district we have usually meetings many

[0:17:50] Voice 1: staff and so it's actually rather than having all the staff sitting in the room for three hours it's

[0:17:57] Voice 1: it's nice that they can chime in for their item

[0:17:58] Voice 1: and not be there for the whole time.

[0:18:02] Voice 1: On August the 31st, the QRD Firesmart coordinator,

[0:18:05] Voice 1: Mark Albert, had a workshop on LISC-ED

[0:18:07] Voice 1: at the community hall.

[0:18:09] Voice 1: Mark provided some really good information

[0:18:12] Voice 1: and there was a lot of good discussion.

[0:18:14] Voice 1: The QRD Firesmart program is offering

[0:18:16] Voice 1: free evaluations on request.

[0:18:18] Voice 1: There's several people on LISC-ED

[0:18:19] Voice 1: who are trained to do these assessments

[0:18:22] Voice 1: and they can be done via the QRD website

[0:18:25] Voice 1: or by phoning, getting ahold of Mark Albert.

[0:18:28] Voice 1: People can also get some financial assistance

[0:18:29] Voice 1: for actions they take to reduce fire risk

[0:18:32] Voice 1: based on those evaluations.

[0:18:33] Voice 1: So they can, they get an evaluation,

[0:18:34] Voice 1: here's a list of things you should do, recommendations.

[0:18:37] Voice 1: You don't have to do all of them,

[0:18:38] Voice 1: but you can get some help for stuff to a certain point.

[0:18:41] Voice 1: I think $500 or something, including time,

[0:18:43] Voice 1: not just some costs, but some time.

[0:18:47] Voice 1: The library board, the Carlin Regional Library Board

[0:18:50] Voice 1: had a meet and greet

[0:18:51] Voice 1: with the new executive director, Ben Hyman.

[0:18:53] Voice 1: I was very happy to learn

[0:18:54] Voice 1: in that Ben Lidge in a rural area outside Nanaimo

[0:18:57] Voice 1: so has a good understanding of rural and urban issues.

[0:19:00] Voice 1: He's been trying to visit as many branches as feasible,

[0:19:04] Voice 1: which is challenging given that the branches stretch

[0:19:06] Voice 1: from Sioux to Haida Gwaii.

[0:19:07] Voice 1: So it's a very big library,

[0:19:09] Voice 1: it's 44,000 square kilometer area cover.

[0:19:12] Voice 1: On September the 9th, I went to a luncheon hosted

[0:19:16] Voice 1: by our MLA, Adam Walker, along with other elected

[0:19:19] Voice 1: and First Nations representatives in the riding,

[0:19:22] Voice 1: some of them.

[0:19:23] Voice 1: The event included some interesting talks about the Mount Arrowsmith Biosphere Region,

[0:19:28] Voice 1: formerly called Biosphere Reserves, which is one of three biosphere regions in BC along with

[0:19:35] Voice 1: Tlalocot Sound and Howe Sound. Howe Sound is a new one, just announced a couple months ago.

[0:19:40] Voice 1: There was an interesting presentation by a person named Eli Enns from Izaak Olam on Indigenous

[0:19:46] Voice 1: Conservation and Protected Areas, which are recognized by the International Union for

[0:19:51] Voice 1: conservation of nature or iucn as a new way to join any reconciliation and conservation

[0:19:56] Voice 1: objectives so that's something that's probably going to become more commonly talked about in

[0:20:00] Voice 1: canada and finally ubcm held in a couple weeks ago virtually the regional district qrd had a high

[0:20:09] Voice 1: profile role in the workshop in two ways one was a workshop on shared regional district services

[0:20:16] Voice 1: which had a biggest segment on social planning,

[0:20:21] Voice 1: and included our social planning,

[0:20:22] Voice 1: Maryville Pivota.

[0:20:23] Voice 1: Social planning relates to mental health issues,

[0:20:26] Voice 1: child poverty issues, homelessness issues,

[0:20:29] Voice 1: insecurity, and so on.

[0:20:31] Voice 1: The GRD also won the Community Excellence Award

[0:20:34] Voice 1: for its natural asset management approach

[0:20:36] Voice 1: to cleaning off an old landfill site outside

[0:20:39] Voice 1: Powell River and converting it to a resource

[0:20:42] Voice 1: recovery center to deal with the runoff

[0:20:44] Voice 1: from a huge pile of old incinerator ash the qrd is has made use of some forest instead of an

[0:20:51] Voice 1: engineered solution this not only protected some forest adjacent to a municipal park but also

[0:20:56] Voice 1: reduced the cost by seven hundred thousand dollars so it was pretty much a win-win the plenary on

[0:21:02] Voice 1: truth and reconciliation was really insightful included the former commissioner and offered

[0:21:09] Voice 1: offered some constructive paths forward.

[0:21:11] Voice 1: And one of the things they emphasized

[0:21:13] Voice 1: was encouraging everyone to read

[0:21:15] Voice 1: the Truth and Conciliation Commission

[0:21:17] Voice 1: Calls to Action Report.

[0:21:18] Voice 1: It's only a few pages long,

[0:21:20] Voice 1: has quite a few recommendations.

[0:21:22] Voice 1: They're useful to understand

[0:21:22] Voice 1: because they're forming a basis

[0:21:25] Voice 1: for a lot of things the government's doing,

[0:21:27] Voice 1: the province is doing.

[0:21:28] Voice 1: In the workshop, and finally in the workshop

[0:21:30] Voice 1: on the lessons from the 2021 heat wave,

[0:21:33] Voice 1: there was some really, I found it stunning information,

[0:21:36] Voice 1: which, you know, I wasn't aware of it,

[0:21:39] Voice 1: it said that the province estimates 570 lives

[0:21:42] Voice 1: were lost due to the heat wave,

[0:21:43] Voice 1: which was one of the biggest losses of lives

[0:21:46] Voice 1: from a natural event in BC's history.

[0:21:49] Voice 1: And emphasized the need to plan for an increase

[0:21:51] Voice 1: of such one in 100 year events,

[0:21:53] Voice 1: which are no longer one in 100 year events.

[0:21:55] Voice 1: So with that, I will thank you for listening.

[0:21:59] Voice 14: Well, thank you very much, Director Ball.

[0:22:02] Voice 14: I was able to actually use one of the features

[0:22:04] Voice 14: of this new camera here, zoom in on it so people can actually see you.

[0:22:09] Voice 14: I'm just going to restore that to the home position apparently.

[0:22:13] Voice 14: There we go.

[0:22:15] Voice 14: And thank you very much for such a fulsome report.

[0:22:17] Voice 14: You know, you touched a number of points that I might have remarked on

[0:22:21] Voice 14: that I'm so busy with occupying my mind with other things I hadn't reflected

[0:22:25] Voice 14: on some of those other things that I also attended and enjoyed UBCM.

[0:22:29] Voice 14: And a retired senator, Mary Sinclair, spoke to the needs for us to come to understand the calls to action.

[0:22:41] Voice 14: And indeed, all local government and all of us as individual citizens need to have some discussions and come to a place where we understand the significance of that.

[0:22:51] Voice 14: And indeed, I agree with you.

[0:22:52] Voice 14: The heatwave discussion was very enlightening.

[0:22:56] Voice 14: So thank you for all that.

[0:22:57] Voice 14: any other questions for the director no all right

[0:23:02] Voice 5: good

[0:23:03] Voice 14: show so here we are then we'll move on to the

[0:23:06] Voice 14: town hall session and this is the community's opportunity to speak to us we can certainly

[0:23:14] Voice 14: pick up your audio where you are I believe but if you wanted to actually be on camera for your

[0:23:21] Voice 14: moment you could step over here and we'll try and accommodate that so does anybody wish to

[0:23:26] Voice 14: to address the local trust committee today?

[0:23:31] Voice 2: Sure.

[0:23:33] Voice 2: Okay, I'll go.

[0:23:34] Voice 2: Okay, go ahead, sir.

[0:23:37] Voice 2: There was some comment on submissions at the last meeting

[0:23:40] Voice 2: where the value of the signature on a petition

[0:23:44] Voice 2: or a form letter seemed to be implied

[0:23:47] Voice 2: that it was less than the value of the signature

[0:23:49] Voice 2: on the single letter.

[0:23:51] Voice 2: But I think that's wrong.

[0:23:53] Voice 2: I think it's the signature that's important,

[0:23:56] Voice 2: not the form that it comes in.

[0:23:57] Voice 10: Someone

[0:23:58] Voice 2: is willing to make a public declaration that this is how they feel about an issue and that's the point, that they can put their name and their signature on the line.

[0:24:10] Voice 2: It's not that it was submitted as a form letter or a petition, it's that their signature was there and they're out in front of it.

[0:24:17] Voice 2: about. The other thing is the changes that Trustee Johnston

[0:24:28] Voice 2: recommended quite an extensive list. And it's obvious that

[0:24:34] Voice 2: someone read this OCP and studied it and came up with

[0:24:39] Voice 2: these things. So you got a lot for that. And that's something.

[0:24:44] Voice 2: However, it's an extensive list of changes.

[0:24:49] Voice 2: It's really late in the process and I think it's totally inappropriate.

[0:24:53] Voice 2: I agree with to make these changes at this stage of the game.

[0:24:59] Voice 2: I also think that it's inappropriate to discuss these changes in

[0:25:04] Voice 2: a special meeting because the public participation is so low in those meetings.

[0:25:10] Voice 2: It could almost be like a serious bar that we ran with discussion because you know, you have one or two members of the public sure

[0:25:17] Voice 2: It's legal. Okay, but I don't know if it passes no

[0:25:20] Voice 2: But I once again, I want to say and someone read this bylaw and they studied it and they came up with these

[0:25:35] Voice 2: Bigger

[0:25:38] Voice 2: the other thing is in

[0:25:39] Voice 2: In resource stewardship on page 15 of the OCP and 49 of the agenda package, it talks

[0:25:51] Voice 2: about the scientific stuff.

[0:25:55] Voice 5: In particular, the study should

[0:26:05] Voice 2: be, according to the U.S. Department of Agriculture, a feral

[0:26:13] Voice 2: sheep is actually defined by the degree of genetic drift.

[0:26:19] Voice 2: Eventually, when they become feral, the ever-growing wool capacity changes, they get smaller, they

[0:26:25] Voice 2: get colored, there's all kinds of things that are there that define what a feral domestic

[0:26:30] Voice 2: sheep is.

[0:26:31] Voice 2: And the sheep on the ski have none of those characteristics.

[0:26:34] Voice 2: They still have the ever-growing wool, et cetera.

[0:26:37] Voice 2: So they're properly defined in the rigorous scientific semi-wild domestic sheep.

[0:26:45] Voice 2: If that term isn't appropriate, then we could bring the rigorous study of the feral sheep

[0:26:51] Voice 2: into compliance with the rest of the bylaw, where they're labeled feral slash heritage.

[0:26:57] Voice 2: It's kind of ambiguous, it's not really scientifically accurate, but it describes

[0:27:01] Voice 2: what community, how the community describes the sheep, and it will be consistent internally. The

[0:27:08] Voice 2: bylaw will then be consistent internally. So the easiest way might be to just say feral slash

[0:27:14] Voice 2: The scientifically rigorous way would be to call them semi-vile domestic sheep.

[0:27:25] Voice 2: Now I want to go through lots of definitions.

[0:27:35] Voice 2: Heather recommended that we define livestock, and I agree.

[0:27:39] Voice 2: It's a good idea to define livestock as a normal term.

[0:27:44] Voice 2: The reason it's in our bylaws is because there used to be free-ranging cattle here,

[0:27:48] Voice 2: so we want people to control the free-ranging cattle, and the pets are dogs.

[0:27:52] Voice 2: So I think if we define livestock, which is a good thing, we should also define what we

[0:27:57] Voice 2: mean by pets.

[0:27:58] Voice 2: Specifically, we almost always mean dogs.

[0:28:01] Voice 2: Some people might mean cats because of the bird population.

[0:28:06] Voice 2: The other thing is on page 21 of the OCP or 51 of the agenda, it talks about moderate

[0:28:16] Voice 2: means and income under housing. Affordable, moderate means. But in the glossary, it doesn't

[0:28:27] Voice 2: say moderate means. It just says means that are accessible to a person or a group of people.

[0:28:32] Voice 2: Hell, Bill Gates, moderate means for him to extend $100 million on a house. But that's

[0:28:38] Voice 2: not what we're talking about. It's not within, I mean, we're talking about moderate, low-cost

[0:28:43] Voice 2: So I believe in that definition, the term moderate did just be inserted so that it says

[0:28:50] Voice 2: what we need.

[0:28:52] Voice 2: The other thing is there's some recommendations of removing a bunch of the aspirational characteristics

[0:28:59] Voice 2: of the OCP because I'm not sure who it was, one of the agencies objected to it.

[0:29:07] Voice 2: But my understanding is that an OCP is aspirational and we can put whatever we want in there.

[0:29:13] Voice 2: You've got to do what the agencies think, it doesn't mean anything, as long as it's not illegal what we're advocating, then okay, the city wants this, okay, the agency doesn't want that, but it's not a law, it's an aspiration.

[0:29:25] Voice 2: So I'm thinking that we should go with what the community wants in that case. It's not a big deal, but I think that's what we should do.

[0:29:35] Voice 2: Thank you. I'm having a bad brain day.

[0:29:37] Voice 2: Okay,

[0:29:38] Voice 14: that's okay. Thank you. Thank you for your input. Is there anybody else who wishes to address the LTC today?

[0:29:46] Voice 14: There's a lady in the back, go ahead.

[0:29:51] I'm concerned

[0:29:52] Voice 9: that all the OCP, all the stuff that's going on with the OCP, and we're making all the decisions making during this...

[0:30:00] Voice 9: COVID time and so few people want to come to the meetings to either be inside or or for doing that

[0:30:07] Voice 9: is almost impossible for most people i mean certainly a lot of people i know doing it online

[0:30:13] Voice 9: um and so really all this all this uh stuff is going on and they're getting decided it will

[0:30:21] Voice 9: see people we're going to have to live with this for many years and most people don't even know

[0:30:26] Voice 9: what's going on no i understand that yes it's our responsibility to make sure that we do

[0:30:32] Voice 9: but it's been here it's very difficult right

[0:30:36] Voice 4: i

[0:30:37] Voice 9: just i i would like to see this

[0:30:40] Voice 9: the whole ocp thing get put off until after like no big no big decisions being made until

[0:30:48] Voice 9: after kobe when people can get together and be at the community hall for meetings

[0:30:57] Voice 9: Okay.

[0:30:58] Voice 14: Well, I thank you for that. And I appreciate and accept what you've said, because there

[0:31:06] Voice 14: are certainly factors there that we should definitely consider. But I can't help but

[0:31:12] Voice 14: note that a lot of the fundamental work on drafting the amendments to the OCP were conducted

[0:31:22] Voice 14: by the Leskete Island Community Association,

[0:31:24] Voice 14: and that was pre-COVID.

[0:31:26] Voice 14: And now we're taking that body of work

[0:31:29] Voice 14: and sort of formalizing it in a way.

[0:31:31] Voice 14: And so certainly we definitely need to consider

[0:31:35] Voice 14: what you said about whether or not people know about it.

[0:31:37] Voice 14: And we're definitely taking that into consideration

[0:31:40] Voice 14: as we advance.

[0:31:41] Voice 14: But at this point in this program,

[0:31:44] Voice 14: in fact, I'm wrong, Heather,

[0:31:46] Voice 14: we're actually still quite early,

[0:31:47] Voice 14: because we haven't, we got to first reading,

[0:31:50] Voice 14: but we haven't done public hearing yet,

[0:31:51] Voice 14: which is the real opportunity for people to really tell us and we definitely need to turn our minds

[0:31:56] Voice 14: to how we can make sure that's effective and then there'll be potential for more amendments

[0:32:02] Voice 14: based upon what we hear from the public but certainly the responsibility is on us to make

[0:32:07] Voice 14: sure that we get that method that's happening so we'll be taking another consideration throughout

[0:32:13] Voice 14: the islands trust unfortunately uh well fortunately unfortunately it's not for me to judge we are

[0:32:20] Voice 14: are being told by the province what to do. We're being told

[0:32:24] Voice 14: that we can hold public meetings. And, and basically,

[0:32:29] Voice 14: we're in stage three, we're going to be in whatever the next

[0:32:33] Voice 14: stage is stage four, which I think is they anticipate to be

[0:32:37] Voice 14: business as usual pre COVID. But obviously, people's comfort

[0:32:41] Voice 14: levels are different than what we're actually at. So I totally

[0:32:44] Voice 14: get them. Thank you for that comment.

[0:32:48] Voice 3: I

[0:32:48] Voice 11: actually agree with Sue, and at the very beginning of our COVID restrictions way back in March of 2020, I sent a letter to Tim, or an email to Tim and Peter and the others to have it as part of the public record that decisions,

[0:33:10] Voice 11: decisions, final decisions should not be made until people have the opportunity to meet

[0:33:19] Voice 11: in public and the trust officials get to hear from everyone.

[0:33:24] Voice 11: It's basically what Sue said, but not just the OCP decisions, any decisions relating

[0:33:31] Voice 11: to our island and the other islands because it is not, it can be considered to be official

[0:33:41] Voice 11: if community members as a whole get to participate and opinions are part of the public record.

[0:33:52] Voice 14: That's all.

[0:33:53] Voice 14: Yeah, thank you.

[0:33:54] Voice 14: Appreciate that.

[0:33:56] Voice 14: And you raised some good points.

[0:34:00] Voice 14: Okay, anybody else?

[0:34:02] Voice 14: All right.

[0:34:05] Voice 14: All right, so let's continue then.

[0:34:07] Voice 14: And do try and Peter if I miss you for some reason,

[0:34:11] Voice 14: because it's hard for me to look through the corner

[0:34:13] Voice 14: of my eye over to you sometimes when I'm focusing

[0:34:15] Voice 14: on the printed material before me and the audience here.

[0:34:20] Voice 14: So the next item on our agenda then is minutes

[0:34:24] Voice 14: and we've got local trust committee minutes dated

[0:34:27] Voice 14: August the 13th for adoption.

[0:34:30] Voice 14: And so first of all, I know that you have some remarks

[0:34:33] Voice 14: about the minutes Peter in terms of process I'm presuming but are there any

[0:34:40] Voice 14: amendments to the minutes of August the 13th I have

[0:34:47] Voice 13: a number of them yes

[0:34:51] Voice 14: digitally or physically so I can actually be sure that you're wanting to

[0:34:56] Voice 14: to get my attention, so go ahead, Peter.

[0:35:02] Voice 13: Okay, first of all, I find it very confusing

[0:35:07] Voice 13: in the report on the town hall to know who's talking.

[0:35:12] Voice 13: Not everybody's comment is just on one line.

[0:35:15] Voice 13: Some of them go on for several lines.

[0:35:19] Voice 13: And so it's hard to, you know, I have a vague memory.

[0:35:23] Voice 13: For example, one of the lines says,

[0:35:28] Voice 13: Yacht clubs are not allowed to have mooring boys, and there is a yacht club on Leskeetee with approximately 80 members.

[0:35:36] Voice 13: I think that statement is not correct.

[0:35:38] Voice 13: I can't find anything in the official community plan or the land use bylaw that says yacht clubs can't have mooring boys.

[0:35:47] Voice 13: That may be in some other piece of legislation.

[0:35:50] Voice 13: legislation. Another one that comes later is that somebody said, and I think it was a woman,

[0:35:59] Voice 13: in fact, I think I know who it is, but it doesn't say, that I told her that I didn't receive either

[0:36:05] Voice 13: of her two pieces of correspondence she sent me. I can't deny that that's true, because if I didn't

[0:36:12] Voice 13: receive them, I don't remember telling her that. The person I think it is, is Gail Fleming, and

[0:36:19] Voice 13: and there are two pieces of correspondence

[0:36:20] Voice 13: on the public record from her,

[0:36:23] Voice 13: one a letter and one the form on the sheet.

[0:36:26] Voice 13: So I'm not sure how to deal with this.

[0:36:30] Voice 13: Part of the problem is it's five weeks or so,

[0:36:34] Voice 13: maybe sometimes a little more after the meeting

[0:36:37] Voice 13: that the draft minutes come to the trustees to look at

[0:36:41] Voice 13: and just the week before the meeting

[0:36:43] Voice 13: that it comes to the public.

[0:36:44] Voice 13: public. We haven't been submitting motions. Once, I remember, at least once, trustees were invited

[0:36:53] Voice 13: to submit their changes, they thought, to Heather, and she, if she thought that they were correct and

[0:37:01] Voice 13: nobody contravened them, could change them and revise them informally before they were formally

[0:37:08] Voice 13: to the LTC for adoption. My suggestion is, or my request is that we get the minutes in

[0:37:18] Voice 13: draft form shortly after the meeting. I would think within two weeks would not be difficult.

[0:37:24] Voice 13: And so do here. Yes,

[0:37:27] Voice 14: actually on the minutes at the moment, amendments to the minutes.

[0:37:31] Voice 14: If you have some other suggestions, let me let's touch on that separately.

[0:37:35] Voice 14: But on the minutes, are there amendments that you'd like to make?

[0:37:42] Voice 13: Sorry, I'm having a little trouble with my technology.

[0:37:48] Voice 13: Me too.

[0:37:55] Voice 13: On page, I don't know what page it is.

[0:38:00] Voice 13: Well, the bottom.

[0:38:00] Voice 3: Six

[0:38:01] Voice 13: of the agenda package under the subdivision.

[0:38:04] Voice 13: It says under the first bullet, it is a subdivision application.

[0:38:07] Voice 13: It's true, but it's only a lot line adjustment.

[0:38:10] Voice 13: And I think that should be noted there.

[0:38:12] Voice 13: on the page seven of the package let me see that this is where the uh motions that tim brought up

[0:38:26] Voice 13: about the sheep i would like it noted that the chair said that there had been no previous notice

[0:38:33] Voice 13: of motion that the trustee had not requested that the item be put on the agenda at the beginning of

[0:38:38] Voice 13: of the meeting and that it might be unfair to bring up a subject that without any public

[0:38:45] Voice 13: awareness that it might be brought up and in fact I have received a couple of complaints that this

[0:38:50] Voice 13: happened. Okay

[0:38:52] Voice 14: just before we delve into that one I was focusing on your subdivision application

[0:38:58] Voice 14: bullet there and so what you would like to suggest for the record then is that and I would suggest

[0:39:06] Voice 14: that that bullet should say it is a subdivision application

[0:39:09] Voice 14: for a lot line adjustment.

[0:39:11] Voice 14: Is that what you'd like?

[0:39:12] Voice 14: Yeah, thank you.

[0:39:13] Voice 14: You okay with that, Dave?

[0:39:14] Voice 14: So then I missed the introduction on your second remark

[0:39:18] Voice 14: there, because I was focusing on that.

[0:39:20] Voice 14: At the

[0:39:22] Voice 13: top of page seven and the bottom of page six

[0:39:25] Voice 13: is the Local Trust Committee projects

[0:39:29] Voice 13: where Trustee Peterson brought up a couple of amendments

[0:39:32] Voice 13: to the-

[0:39:33] Voice 14: So I'm sorry, where am I seeing that?

[0:39:36] Voice 14: of the top of page seven you said yes

[0:39:38] Voice 13: it's it continues over where i have put my note is right

[0:39:43] Voice 13: after the chair discussed the process okay i would like it recorded that you expressed

[0:39:49] Voice 13: uh questions about that we had not received a notice of motions that uh that a request was

[0:39:58] Voice 13: not made to put this item on the agenda at the beginning

[0:40:01] Voice 13: of the meeting and that it might not

[0:40:04] Voice 13: not be fair to people who were not at the meeting or didn't come to pop this on at the

[0:40:10] Voice 13: last minute. I remember you

[0:40:14] Voice 13: saying those things, but they're not recorded in the minutes.

[0:40:18] Voice 4: The

[0:40:18] Voice 13: chair discussed the process. I'm

[0:40:21] Voice 5: just trying to follow this.

[0:40:48] Voice 14: Okay, so I'm reading

[0:40:49] Voice 14: that through and I'm not understanding what it is that you're trying to say. And Trustee

[0:40:58] Voice 12: So my recollection of what happened there is I wanted to bring some motions and then

[0:41:07] Voice 12: you brought up that you know they hadn't been, I hadn't put them at the beginning of the

[0:41:14] Voice 12: meeting and right and so there was a little bit of a there was a little bit of a deliberation

[0:41:22] Voice 12: you had there i had sent some to heather but they didn't make it onto the agenda and i hadn't uh i

[0:41:28] Voice 12: had failed to notice that so

[0:41:30] Voice 14: at the end of the day we agreed i think in advance though that's correct

[0:41:35] Voice 14: we did okay so uh peter what was it in the minutes then that you're looking to

[0:41:39] Voice 13: have amended that you

[0:41:41] Voice 13: noted that there had been no notice of these motions on this topic coming forward and it

[0:41:47] Voice 13: might be unfair to people who had not attended the meeting people not at the meeting right so

[0:41:58] Voice 14: i'm just trying to recollect here what did we do about recording of that meeting electronically

[0:42:03] Voice 9: i don't think we did

[0:42:04] Voice 14: it was just a straight up meeting yeah you know um i don't recall exactly

[0:42:13] Voice 14: what i said and it might be onerous to actually re-quote that but um and i i don't honestly

[0:42:22] Voice 14: we recall why it was that we decided to continue on that string on that train of thought to support

[0:42:27] Voice 14: the notion but certainly um i think somewhere in here i think i said that amendments could be made

[0:42:40] Voice 14: after public hearing reflecting public comment and the revised document with any changes made today

[0:42:45] Voice 14: could be circulated soon so i think there was i think that probably what i'm thinking

[0:42:53] Voice 14: there is that although certainly there wasn't no normally if you're conducting

[0:43:00] Voice 14: a new piece of business you should make some notice to the public so that

[0:43:06] Voice 14: they're aware of it however the OCP was on the agenda and so was already a piece

[0:43:12] Voice 14: of business on the agenda and I think I was persuaded in allowing those motions

[0:43:19] Voice 14: to be brought forward with the rationalization

[0:43:24] Voice 14: that the public hearing is the penultimate moment

[0:43:27] Voice 14: when we hear everything from everybody

[0:43:30] Voice 14: about what we crafted together,

[0:43:33] Voice 14: and then we have the ability to make further amendments

[0:43:36] Voice 14: if necessary.

[0:43:38] Voice 14: So I've just said that again,

[0:43:43] Voice 14: and we're recording it now, so there's a record of that.

[0:43:46] Voice 14: that. I, I don't know unless you have some specific phrase or

[0:43:52] Voice 14: paragraph that you would like to add to this minutes, which might

[0:43:56] Voice 14: be difficult given the five weeks as we pointed out earlier

[0:43:59] Voice 14: that's transpired. And it may or may not reflect what was

[0:44:03] Voice 14: actually said. I don't know that it necessarily other than your

[0:44:06] Voice 14: comment that the let's just say the process is flawed in that

[0:44:12] Voice 14: that way I think we can just accept that but unless you have a recommendation for the actual

[0:44:18] Voice 14: amendment I'm not sure what to offer you so I'll turn it back to you well

[0:44:23] Voice 13: you you did express

[0:44:27] Voice 13: some question and you did you did also we did proceed but you did did you did express the

[0:44:34] Voice 13: the some doubt about whether it was proper to proceed and I would

[0:44:40] Voice 13: like that recorded and you

[0:44:42] Voice 13: you ultimately ruled and we went along with it.

[0:44:45] Voice 13: Okay.

[0:44:46] Voice 14: So then to meet that for the written record,

[0:44:52] Voice 14: just the chair discussed the process

[0:44:55] Voice 14: and had some doubt about,

[0:44:59] Voice 14: and you're following me Dave?

[0:45:02] Voice 14: About amendments being brought forward,

[0:45:06] Voice 14: but after discussion, it was agreed to proceed.

[0:45:11] Voice 14: Yeah.

[0:45:12] Voice 14: Thank you.

[0:45:13] Voice 14: here that would work

[0:45:13] Voice 12: all

[0:45:14] Voice 14: right everybody jim yeah

[0:45:17] Voice 12: no i'm fine with that uh i i just i was looking up

[0:45:20] Voice 12: the this the bullet on the yacht clubs here and yes i saw that okay so just for clarity um the

[0:45:31] Voice 12: lub says that um says for certainty the permitted dock use of the zone does not include the docks

[0:45:39] Voice 12: providing moorage space only to members of a yacht club or similar organization

[0:45:43] Voice 12: so in fact it's the mooring buoys is not accurate but private docks um uh for a yacht club that only

[0:45:53] Voice 12: provide moorage space to yacht club members is what it actually says in the bylaws but

[0:45:59] Voice 14: um the

[0:46:00] Voice 14: meeting the minutes of the meeting here are a record of what somebody said and i think we have

[0:46:05] Voice 14: have to honestly reflect what that was that's

[0:46:08] Voice 12: fair i just i just wanted to say that that you know i

[0:46:10] Voice 12: i think and i i

[0:46:12] Voice 12: i agree with you online yeah yeah yeah okay yeah and i know i looked it up

[0:46:20] Voice 12: um at the time and because i wouldn't find out exactly what it said there so

[0:46:24] Voice 14: yeah then that's

[0:46:26] Voice 14: maybe room for improvement there but i don't know that in fact we can't be discriminatory against

[0:46:32] Voice 14: against persons or organizations, even everybody should have in bylaws, it needs to be as fundamental

[0:46:38] Voice 14: that there'd be no discrimination. Well,

[0:46:41] Voice 12: that is how the bylaws were at the moment. So

[0:46:45] Voice 12: Peter,

[0:46:46] Voice 14: did you have anything else on amendments? I

[0:46:49] Voice 13: do at the bottom of page seven,

[0:46:52] Voice 13: discussion ensued and the following was noted. It's the second statement. It's somebody who I'm

[0:46:58] Voice 13: I'm sure said it, but it's not true.

[0:47:01] Voice 13: It's not appropriate to try to direct another organization.

[0:47:05] Voice 13: That's exactly what advocacy policies do.

[0:47:08] Voice 13: It's not very direct, but it's influence.

[0:47:15] Voice 14: And I'm laughing

[0:47:16] Voice 14: because if that was a motion,

[0:47:20] Voice 14: that is the business of the local trust committee

[0:47:22] Voice 14: being conducted with discussion amongst the trustees,

[0:47:26] Voice 14: this is where the rationale

[0:47:29] Voice 14: that we shouldn't allow members of the public

[0:47:32] Voice 14: to add comments during a debate on a motion

[0:47:38] Voice 14: gets us into trouble.

[0:47:42] Voice 14: Because indeed that's an opinion expressed

[0:47:50] Voice 14: by somebody else.

[0:47:51] Voice 14: It's not an opinion necessarily expressed

[0:47:53] Voice 14: by a trustee in the discussion on a motion.

[0:47:58] Voice 14: motion. And I don't know if that happened in during the debate or after. And so I guess

[0:48:04] Voice 14: that might be if somebody does recall whether that came after the debate, it might be where

[0:48:14] Voice 14: does it say that that motion was carried was moved and seconded? Why doesn't it say carried

[0:48:19] Voice 14: here? Oh, right there. So the first motion does not appear to have been indicated as

[0:48:27] Voice 14: carried it's for there's an error in

[0:48:30] Voice 7: the minutes no it's repeated below it's

[0:48:33] Voice 7: repeated below because this is an amendment to that motion it's repeated

[0:48:37] Voice 7: in its entirety care as amended by the previous motion and then it is came

[0:48:43] Voice 7: okay but this one

[0:48:44] Voice 14: here 2138

[0:48:46] Voice 7: yes that's this one then there's discussion on to

[0:48:50] Voice 7: the next page then there's a motion to end that motion but

[0:48:54] Voice 14: it's 2139 oh this

[0:48:55] Voice 14: is the motion that was the event

[0:48:56] Voice 7: and then back

[0:48:57] Voice 14: to 2138 yeah that's all that's

[0:48:59] Voice 14: confusing and so

[0:49:00] Voice 14: that's how and carried okay thanks for the clarity so clearly this discussion was happening during

[0:49:08] Voice 14: the debate on emotion which is bad practice and i

[0:49:13] Voice 14: apologize for that um my inclination would be

[0:49:17] Voice 14: to delete that but that would be unfair if um that voice is not heard as we allowed it to be heard

[0:49:24] Voice 14: um and we do not have any control over what it is that a person says whether that's right or

[0:49:31] Voice 14: wrong although we certainly do ask for people to be sure that information that provides for

[0:49:36] Voice 14: the local trust committee is accurate i

[0:49:41] Voice 13: i have sorry go ahead i have no memory who said that

[0:49:45] Voice 13: i assumed uh because it was in the minutes that that you know during a discussion on the motion

[0:49:51] Voice 13: that it was either a trustee or a staff member but i really don't know so do with that remark

[0:49:59] Voice 13: then well i would i would like to remove it or flag it as a not true statement and

[0:50:07] Voice 14: i think it's

[0:50:07] Voice 14: so vague i don't honestly know that i would make that judgment but i would be happy to remove it

[0:50:12] Voice 14: that's what the decision is so trustee

[0:50:15] Voice 12: peterson yeah just a comment here i'm looking at it again

[0:50:18] Voice 12: And so, I mean, it makes sense in the context

[0:50:23] Voice 12: because it was where we were deleting,

[0:50:28] Voice 12: we were deleting the reference

[0:50:30] Voice 12: to the Lake Luskiniana Nature Conservancy.

[0:50:35] Voice 12: And so that comment is about it not being appropriate

[0:50:43] Voice 12: for the LTC to try and direct the link to,

[0:50:50] Voice 12: do the the uh the work on the sheep there um so that's the context of it and and i i don't

[0:50:59] Voice 12: actually recall that it was made by a member of the public i think that was uh i think that was

[0:51:04] Voice 12: a trustee um comment and in in the context it makes sense that it's not it's it's not correct

[0:51:15] Voice 12: for the ltc to direct a link to do anything about sheep that's the context of it so

[0:51:20] Voice 13: that makes sense

[0:51:21] Voice 13: yeah

[0:51:22] Voice 12: yeah i think in in context it makes more sense than that it's there so

[0:51:28] Voice 14: i think we should

[0:51:29] Voice 14: retain that and that might very well be confusing but um it does if you drill down into it makes

[0:51:36] Voice 14: sense in context thank you okay

[0:51:38] Voice 13: yeah top of page 10 scotty bay needs work first of all scotty is

[0:51:46] Voice 13: is generally spelled I-E instead of with a Y, S-C-O-T-T-I-E, and I don't know who made

[0:51:53] Voice 13: the statement or what it means, but what kind of work does it need? Where are you exactly on page

[0:51:59] Voice 4: 10? The first

[0:52:02] Voice 13: black bullet on page 10 of the package.

[0:52:10] Voice 14: Scotty Bay needs work. So Scotty is

[0:52:15] Voice 14: spelled wrong, and then what's your second comment on that? I

[0:52:18] Voice 13: don't know what kind of work,

[0:52:20] Voice 13: whoever said that thought that Scotty Bay needed I should have reported in my

[0:52:32] Voice 13: trustee report that I in the email list asked if anybody was ready to start

[0:52:36] Voice 13: talking about how to organize use of Scotty Bay and a public access and

[0:52:42] Voice 13: increasing the efficiency of mortgage and all other issues and I received no

[0:52:48] Voice 13: response so at that point nobody was ready to okay

[0:52:53] Voice 14: so this is in the

[0:52:54] Voice 14: the community information section of the meeting where we it maybe should actually make a remark

[0:53:01] Voice 14: there that the chair would have opened up the floor for comments from the public that would

[0:53:06] Voice 14: that be correct yeah so maybe we should just have that added

[0:53:09] Voice 12: there dave well it says just about that

[0:53:12] Voice 12: remark on the previous page it says the following points were made by the public and then the bullets

[0:53:16] Voice 12: start well yeah

[0:53:17] Voice 12: but i think that

[0:53:18] Voice 14: that's where i would like to insert that i see just

[0:53:21] Voice 14: say that the

[0:53:21] Voice 14: the community information we're looking for comments from the public so that it frames that

[0:53:27] Voice 14: and then and then and that is the reason i mentioned that is because it's just simply

[0:53:31] Voice 14: remarks from the public and they don't have to be accurate it's nice as they are okay

[0:53:41] Voice 13: on on the middle of page 10 or towards the bottom is the statement a member of the public advised

[0:53:47] Voice 13: that she sent two letters to trustee johnston and noted that he said he did not receive them

[0:53:52] Voice 13: I believe that I did receive them and they're posted in the public correspondence on the

[0:53:58] Voice 13: OCP project.

[0:54:00] Voice 13: Did you say

[0:54:01] Voice 14: that during the meeting or not?

[0:54:04] Voice 13: No, I didn't say that during the meeting.

[0:54:06] Voice 14: Okay, so

[0:54:06] Voice 14: then we can delete.

[0:54:08] Voice 13: Okay, I'm saying that during this meeting, it's being recorded for posterity.

[0:54:15] Voice 13: I'm saying it now.

[0:54:16] Voice 13: And it's being recorded.

[0:54:19] Voice 14: Okay,

[0:54:19] Voice 13: so do you

[0:54:20] Voice 14: want to amend the minutes to delete?

[0:54:24] Voice 13: it's really not that important okay

[0:54:28] Voice 14: then we'll leave it yeah um any further amendments to the

[0:54:33] Voice 13: minutes i i have no further amendments but i would really like to talk about and get a better process

[0:54:40] Voice 13: for dealing with them okay

[0:54:42] Voice 14: well let's do that in a minute let's adopt these minutes i'll ask

[0:54:45] Voice 14: tim peterson if he has any amendments to the minutes no sir and any of a technical nature

[0:54:50] Voice 14: to know. All right. So then I would like to a motion to amend

[0:54:57] Voice 14: the minutes of August the 13th. As discussed, maybe I'll just

[0:55:03] Voice 14: make that motion and I'll look for a second. Seconded Tim

[0:55:08] Voice 14: Peterson. Thank you. Any further discussion? All those in favor?

[0:55:12] Voice 14: My hands. Okay, that carries. I'm sorry for making a motion

[0:55:17] Voice 14: it seems more efficient that way

[0:55:19] Voice 4: you

[0:55:20] Voice 14: got that thank you um all right so now uh let's call this

[0:55:27] Voice 14: item 5.1.1 um or maybe 1.2 maybe that number that's what we went along that peter johnson has

[0:55:36] Voice 14: raised uh uh minutes uh minute process or something peter johnson over to you

[0:55:45] Voice 14: well

[0:55:46] Voice 13: basically i would like to receive a draft of the minutes within two weeks of the meeting

[0:55:52] Voice 13: or sooner if possible and have a process for you know and the one i suggest the one that

[0:55:59] Voice 13: comes to mind and i think we have used it at least once submit to heather things that we

[0:56:05] Voice 13: feel need to be amended if everyone is agreeable i mean if if we have to do this separately because

[0:56:11] Voice 13: because we can't meet outside of meeting.

[0:56:15] Voice 13: If it seems Heather can prepare another version

[0:56:18] Voice 13: of the minutes, send it to us.

[0:56:20] Voice 13: If we're all happy, we could, I suggest adopt them

[0:56:23] Voice 13: by resolution without meeting.

[0:56:25] Voice 13: And that way they become public within memory of the meeting

[0:56:29] Voice 13: and the public can know what they say

[0:56:31] Voice 13: before the next meeting package or before the next meeting.

[0:56:36] Voice 13: Okay,

[0:56:36] Voice 14: let's find out where we're at.

[0:56:38] Voice 14: And I just realized that when I turned my head

[0:56:40] Voice 14: to the somebody i go i'm going to turn this to you if you can't see my lips move

[0:56:47] Voice 14: so you see my mouth and my mouth popping in and out um so let's just find a way for that

[0:56:53] Voice 14: i sort of thought we had it i expected that minutes would be circulated and if

[0:56:57] Voice 14: amendments were minor non-controversial we would advance that but from what we've heard now from

[0:57:04] Voice 14: peter obviously this was not straightforward of the amendments but uh heather yeah

[0:57:10] Voice 8: so i'll just really jump yeah

[0:57:12] Voice 8: so um the way that the minutes work is that of course the

[0:57:21] Voice 8: minute taker takes the minutes and then sends it out to our to our staff it isn't just me

[0:57:28] Voice 8: we have a planning team assistant who actually looks at and um is kind of a second set of eyes

[0:57:35] Voice 8: on the minutes and then she sends it to any staff who were in the meeting to make sure that our

[0:57:43] Voice 8: part of it is reviewed so it's actually that first part that we can't guarantee the two weeks of you

[0:57:51] Voice 8: know within two weeks it gets to the ltc um and we have seven ltcs so we're doing that process with

[0:57:59] Voice 8: with all of our LTC meetings.

[0:58:02] Voice 8: So the process that we have in place

[0:58:04] Voice 8: is that we get the LTC a copy of the minutes

[0:58:08] Voice 8: as soon as our workloads allow us to do that.

[0:58:14] Voice 8: And the reason, as I remember, that we did it as a one-off

[0:58:22] Voice 8: is because we aren't sure that we can actually,

[0:58:25] Voice 8: if we do this for you,

[0:58:27] Voice 8: then we have to consider doing it for all the LTCs.

[0:58:30] Voice 8: and and if we do it from now on let's say um so it's a it's a workload issue for staff

[0:58:37] Voice 8: ultimately um that we aren't we we just don't think we can do this from now on as a as an

[0:58:45] Voice 8: ongoing process and

[0:58:50] Voice 14: so that what we can't do is um circulate the minutes within two weeks

[0:58:58] Voice 14: is provide feedback right

[0:59:00] Voice 8: right so

[0:59:02] Voice 14: the two-week window is not a problem not feasible not feasible

[0:59:06] Voice 14: not

[0:59:06] Voice 8: feasible and um there's an there's extra steps yeah

[0:59:14] Voice 14: that's okay i don't need an elaboration i

[0:59:17] Voice 14: understand that so i

[0:59:18] Voice 8: can just simply ask you

[0:59:19] Voice 14: so what is a reasonable time frame given and let me

[0:59:22] Voice 14: just ask a question sort of pose a thought and there's a question in there is you have one maybe

[0:59:31] Voice 14: one staff member who's part of her work task is to manage meetings minutes for the ltcs and um and uh

[0:59:42] Voice 14: so it's it's prioritized and managed in a respectful equitable way amongst all of the ltcs

[0:59:51] Voice 14: and it just simply takes that much time

[0:59:54] Voice 14: to circulate through them.

[0:59:58] Voice 14: Okay, so then.

[1:00:00] Voice 14: you know what does seem to you like in it uh in the structure that you have and the resources

[1:00:06] Voice 14: available to you today um what uh does seem like a reasonable time frame yeah

[1:00:13] Voice 8: i mean that's really

[1:00:14] Voice 8: it is that our existing process is that the ltc gets the minutes with the draft agenda package

[1:00:22] Voice 8: Yeah. And so that is a timeframe we have been doing and can continue doing.

[1:00:31] Voice 8: But trying to get the minutes to the LTC earlier than the draft agenda package is actually an extra step for us that we would have to manage.

[1:00:42] Voice 8: And then you would have to start offering it to the other LTCs too, just to be fair.

[1:00:49] Voice 8: so yeah it's it's the it's the circulating earlier so

[1:00:54] Voice 14: now i actually understand that

[1:00:57] Voice 14: better than i have done before so thank you for that um so um trustee johnson um

[1:01:05] Voice 14: do you have any questions about that the comment and anything else

[1:01:12] Voice 13: what it what it leaves the

[1:01:14] Voice 13: public and the trustees to for that matter is only the recording that's available i think

[1:01:19] Voice 13: about a week after the meeting.

[1:01:22] Voice 13: And then we have to wait seven weeks roughly

[1:01:27] Voice 13: because we meet once every two months for the minutes.

[1:01:31] Voice 13: And I think that's for the draft minutes.

[1:01:34] Voice 13: They're not actually minutes until we adopt them.

[1:01:36] Voice 13: I think that's too long.

[1:01:38] Voice 13: And I don't know what, I don't know how that can be done.

[1:01:42] Voice 13: My guess are meeting procedures by law

[1:01:44] Voice 13: or minutes policy says gives a time.

[1:01:47] Voice 13: And if we can't meet that, we should change the policy.

[1:01:49] Voice 13: but it seems to me that meeting minutes is really important mostly after a meeting i give a

[1:01:57] Voice 13: informal my own memory and understanding of the meeting do not rely on this uh report to the

[1:02:03] Voice 13: public but other than that they're left hanging okay and

[1:02:17] Voice 14: i'm just thinking uh because i'm

[1:02:19] Voice 14: reflecting on the notion of there being an exception you know um an exception created

[1:02:27] Voice 14: for the speedy not that it's not special and shouldn't get an exception but um it does set

[1:02:33] Voice 14: a precedent that is a function of the frequency with which the meetings are being held because

[1:02:38] Voice 14: if we met monthly we'd get meeting package in a month but we don't build an agenda package

[1:02:46] Voice 14: based upon a bigger plan involving seven other local trust committees and their packages so

[1:02:53] Voice 14: I don't know what the answer is, Peter, although I'm guessing that an exception would still include circulating the draft minutes that Dave takes and submits to your staff, circulating that draft unaudited, unedited, and nothing thing would be an exception and possibly a compromise.

[1:03:20] Voice 14: Yeah. So do you follow that, Peter?

[1:03:22] Voice 14: And I have a member of the audience that would dearly love to be able to chime in.

[1:03:27] Voice 14: And I think

[1:03:28] Voice 1: I've just learned a lesson

[1:03:30] Voice 14: in the minutes in the meeting that that's not a good practice.

[1:03:32] Voice 14: I'd be happy to take a comment from you on the side.

[1:03:35] Voice 14: But honestly, it just gets me into trouble and sets the wrong message about that kind of thing.

[1:03:42] Voice 14: And I know we probably have something valuable to offer.

[1:03:45] Voice 10: It was really what you were suggesting.

[1:03:47] Voice 10: Thank you.

[1:03:48] Voice 14: That

[1:03:48] Voice 10: was what I was going to suggest.

[1:03:50] Voice 14: Well, thank you for coming to allow me to be also terrible.

[1:03:58] Voice 13: Let's just leave it at that.

[1:03:59] Voice 13: And it's a problem.

[1:04:01] Voice 13: And I'll see if I can find some possible solution other than hiring another staff member.

[1:04:09] Voice 14: Well, I would welcome that.

[1:04:12] Voice 14: So if you want to make a motion about hiring another staff member, we'll figure out.

[1:04:18] Voice 14: You know, one of the things, a little humor,

[1:04:21] Voice 14: you've got to have a little

[1:04:22] Voice 14: humor once in a while.

[1:04:23] Voice 14: You know, there's an ability for a local trust committee

[1:04:26] Voice 14: to also have a special task to do a certain thing.

[1:04:29] Voice 14: And if you wanted to do that, you could.

[1:04:32] Voice 14: But I don't think that would go over well.

[1:04:36] Voice 14: So there we go.

[1:04:38] Voice 14: Is that it?

[1:04:41] Voice 14: So thank you, Peter, for bringing up your attention.

[1:04:43] Voice 14: We're stymied in a process that is fraught throughout the Adams Trust with a lack of resources and finances to fund the things that

[1:04:53] Voice 14: we would ideally like to be able to do.

[1:04:56] Voice 14: And so, Trustee Peterson, do you have any remarks on this topic?

[1:04:59] Voice 14: Well, it's, you

[1:05:01] Voice 12: know, as Ann mentioned, you know, the infrequent nature of our local trust committee meetings mean that we have longer gaps.

[1:05:09] Voice 12: and it's it's certainly as far as you know trying to reflect accurately what

[1:05:15] Voice 12: was said or not said that's certainly more difficult with more time elapsing

[1:05:19] Voice 12: between the meeting and receiving the minutes I understand that staff has you

[1:05:26] Voice 12: know seven other LTC's to deal with and can't necessarily always accommodate

[1:05:31] Voice 12: what we'd like but yeah I understand the frustration and

[1:05:36] Voice 14: then I think I just want

[1:05:39] Voice 14: want to reflect and it has a region of land in my car if I'm asking inappropriately. I'll just ask

[1:05:47] Voice 14: you actually. I was going to ask the minute taker but I'll just ask you. I'm presuming that the

[1:05:53] Voice 14: minute taker who does an excellent job in my mind and attempts as best as possible to capture what

[1:06:00] Voice 14: we say here but with the recordings that we are now going to be doing presumably the minute taker

[1:06:06] Voice 14: is reviewing those recordings as he's compiling

[1:06:10] Voice 14: and submitting the draft to you.

[1:06:12] Voice 8: Yeah, I mean, that's a great resource, yeah.

[1:06:15] Voice 14: So the verbatim, you know, the notion of that verbatim

[1:06:18] Voice 14: is, which we don't do, is likely to be as accurate

[1:06:26] Voice 14: as you can possibly make it.

[1:06:28] Voice 14: And so certainly, if you are wondering,

[1:06:32] Voice 14: anybody who's wondering what happened in the meeting,

[1:06:34] Voice 14: absolutely the best way to determine that is to watch the video and

[1:06:38] Voice 14: admittedly that might be painful when we've drawn on for hours and hours and hours but

[1:06:42] Voice 14: you know a trick that I've learned on YouTube if you hit double speed and it

[1:06:47] Voice 14: goes fast and it sounds funny but you can get through it in half the time and that's

[1:06:51] Voice 14: helpful and I'm assuming that we can do that but I've never tried it because I

[1:06:57] Voice 14: listen to them all the time at slow speed. I don't know if we need to discuss this any

[1:07:03] Voice 14: further peter i totally appreciate what your concerns are but i don't see a easy way for us

[1:07:09] Voice 14: to get out of it and i do want to acknowledge that dave's work is indomitable to us to capture the

[1:07:16] Voice 14: um the uh crafted on the fly motions and comments which is also a bad practice

[1:07:25] Voice 14: anyway okay uh anything further on this section otherwise i'll go to section 5.2

[1:07:31] Voice 14: which is our resolution

[1:07:33] Voice 14: without meeting report

[1:07:34] Voice 14: September the 27th

[1:07:37] Voice 14: that's really there only for

[1:07:39] Voice 14: information which is

[1:07:43] there

[1:07:45] Voice 14: was a consideration

[1:07:47] Voice 14: to defer public hearing and that

[1:07:49] Voice 14: was a decision that was made

[1:07:50] Voice 14: and hopefully we're going

[1:07:53] Voice 14: to reschedule that public hearing because

[1:07:55] Voice 14: I know that people want to provide

[1:07:57] Voice 14: some input to that and we will

[1:07:59] Voice 14: be considering how we're going to facilitate

[1:08:01] Voice 14: that for sure

[1:08:02] Voice 14: you know the best way possible under the circumstances of which we're being driven

[1:08:07] Voice 14: by the province to undertake um so i'll just move on advisory planning commission minutes

[1:08:14] Voice 14: we didn't receive any this didn't have any come to us and so the first business item here is the

[1:08:21] Voice 14: follow-up action list dated september 27th and that's the direction that's been provided to staff

[1:08:28] Voice 14: since our last meeting and I'll just ask the regional planning manager if you have any

[1:08:34] Voice 14: updates on this list that was published, otherwise we'll go to trustees for questions.

[1:08:40] Voice 4: Okay.

[1:08:41] Voice 14: Okay.

[1:08:43] Voice 14: Trustee Peterson, how about attending

[1:08:44] Voice 6: first this time?

[1:08:48] Voice 12: The only one I had a question about was the, sorry, the water sustainability one and I

[1:08:59] Voice 12: just i know that there was some regional planning committee there was some discussion about

[1:09:04] Voice 12: reallocation of some funds uh that the part of the pizza water project wasn't going to be able

[1:09:13] Voice 12: to take it in the time frame and stuff and i just wonder if you have any information on that

[1:09:18] Voice 6: if i was reallocated

[1:09:20] Voice 12: reallocated by just in terms of reporting out to the mesquite community i just

[1:09:25] Voice 12: and if you don't have the details then i understand i don't know that sort of maybe

[1:09:28] Voice 14: be more

[1:09:29] Voice 12: billions i

[1:09:30] Voice 14: was

[1:09:32] Voice 12: there but i don't remember what like we didn't really discuss what the issue

[1:09:36] Voice 12: was for the skidi just that it needed to be like that the funding needed reallocated that sort of

[1:09:42] Voice 12: timing but we didn't get into what the problem was on the skipper i was just hoping we could report

[1:09:47] Voice 12: out well

[1:09:48] Voice 14: i think from the water groups on the sheet right yeah

[1:09:52] Voice 12: yeah and i just don't know the

[1:09:54] Voice 12: the details. Okay, so I was wondering if you might have more

[1:09:57] Voice 12: of this. Okay.

[1:10:02] Voice 14: So, Peter Johnson, anything on the follow up back to it?

[1:10:06] Voice 13: No, nothing for me.

[1:10:07] Voice 13: Okay,

[1:10:08] Voice 14: thank you. So then I'm going to move on to section

[1:10:11] Voice 14: seven. We have an application here at 7.1. So area bylaw

[1:10:16] Voice 14: number TC 183 2020 policy statement amendment project

[1:10:22] Voice 14: referral request for response um so this is uh from council a referral to you with respect to the

[1:10:30] Voice 14: draft bylaw as we saw it back in june i think no special meeting july the 8th was when we last saw

[1:10:40] Voice 14: that and i'll just tell you that some of the ltcs that i'm a member of including my own

[1:10:47] Voice 14: have decided to defer any comments until uh and uh amendments and so that's and then so then

[1:10:58] Voice 14: ultimately it will come back to you at a later date so it's up to you what you would like to do

[1:11:02] Voice 14: um at this time but that's the pattern that is evolving so trustees sorry

[1:11:14] Voice 13: chair i i missed what

[1:11:16] Voice 13: what was it deferred there was a lot of noise when you were speaking oh i'm sorry that's probably me

[1:11:21] Voice 14: rattling my papers um other local trust committees have decided to defer uh making a comment on this

[1:11:29] Voice 14: referral request um until further public engagement and amendments and uh our feeling

[1:11:38] Voice 14: that it's uh too early to make any ltc uh remarks on that trust council policy at this time and

[1:11:49] Voice 14: And Heather, is that what you see happening?

[1:11:50] Voice 14: Yeah.

[1:11:51] Voice 14: So Regional Planning Manager Cower is also acknowledging that that is happening at other LTCs.

[1:11:57] Voice 14: And that seems a reasonable approach at this time because I don't know if you've had the opportunity to engage with your community to be well informed.

[1:12:03] Voice 14: And what we want to do is make sure that we're doing that.

[1:12:08] Voice 13: I have nothing.

[1:12:09] Voice 13: I mean, there's an engagement process is going to be unveiled and implemented soon, I hope.

[1:12:17] Voice 14: Exactly.

[1:12:18] Voice 14: Yeah.

[1:12:19] Voice 14: Hopefully soon.

[1:12:21] Voice 14: Trustee Peterson, anything?

[1:12:23] Voice 12: Yeah, no, I think deferral is the most reasonable thing at this point to do.

[1:12:28] Voice 12: In fact, I don't know that we actually have to take any action.

[1:12:32] Voice 14: Okay, so then this actually tells me at 12.15 that we're supposed to break from 12.05 to 12.30.

[1:12:42] Voice 14: So we're actually almost back on time here today, which is fantastic.

[1:12:45] Voice 14: Fantastic. So shall we just take a half an hour recess? Some of us have been traveling since earlier this morning. I think 4.30 or 5 o'clock or something. You can go by the power set. I know I started out early as well. But let's break until, let's say, 12.30, 12.40, we'll call it, just to be fair. Is that okay?

[1:13:14] Voice 13: It works for me. Thank you.

[1:13:16] Voice 14: Okay, good. Thank you. So let's recess and then we can be in 1240.

[1:41:12] Voice 5: unmute unless you're having a private conversation so peter johnson can you hear us

[1:42:59] Voice 13: i can now thank

[1:43:01] Voice 13: you just came in yeah i just turned it on oh that's why okay i thought the meeting was going

[1:43:06] Voice 13: on without me we

[1:43:10] Voice 12: wouldn't do that to you no let's be honest hey

[1:43:15] Voice 14: so uh i'll just uh for the record

[1:43:17] Voice 14: just uh welcome everybody this live streaming coming back uh appreciate it to be joining us

[1:43:23] Voice 14: today my name is peter luck on the chair of the local trust committee here on the ski island and

[1:43:30] Voice 14: we have uh peter johnson joining us electronically today and we have uh jim peterson joining us in

[1:43:37] Voice 14: person along with heather our regional manager for the ski guy dave olsen is taking our minutes today

[1:43:45] Voice 14: and we have two members of the public including including director paul um

[1:43:58] Voice 14: So we're going to pick up on the agenda, I just want to make a note to the trustees.

[1:44:04] Voice 14: You might not be aware, I actually have another electronic meeting that begins at three o'clock,

[1:44:09] Voice 14: which I must attend.

[1:44:12] Voice 14: And so I want to leave the department meeting at three o'clock or have the meeting adjourned

[1:44:19] Voice 14: by then.

[1:44:19] Voice 14: So just ask you to be succinct in your remarks, and we'll have as much conversation as we can have.

[1:44:30] Voice 14: So we are now, I want to recognize also that we're meeting on Cochise territory, here in the Clahama Territory on the Cochise Island,

[1:44:39] Voice 14: and substantially in the Salish Sea, across from Southern Gulf Islands all the way up to here.

[1:44:47] Voice 14: It's a wonderful place to live, be rich in cultural history and archaeology and the like.

[1:44:57] Voice 14: So I'm going to continue where we left off, which we're now at local trust committee project, which of course is Luski Island Official Community Plan, the OCP comprehensive review.

[1:45:11] Voice 14: As many of you will know, we delayed setting a date and a place for the public hearing

[1:45:21] Voice 14: process.

[1:45:23] Voice 14: We're going to possibly look at some amendments here today, so stay tuned for all the next

[1:45:30] Voice 14: steps.

[1:45:31] Voice 14: I'm going to actually just turn this over to staff to start us off on the right footing,

[1:45:36] Voice 14: tell us where we're at, what the anticipation you have for us today, and then we'll see

[1:45:41] Voice 14: what the trustees want to do okay over

[1:45:43] Voice 14: to you thank you

[1:45:45] Voice 8: thanks so um since our last meeting

[1:45:49] Voice 8: um we had a um a deadline for referral comments from agencies so you'll remember that

[1:46:00] Voice 8: you did a second referral um out to first nations and agencies

[1:46:11] Voice 8: So, so we did get comments back. We got some comments back from Flynnward. They had some

[1:46:18] Voice 8: concerns about some of the policies. And, and so you'll see that staff's recommendations

[1:46:25] Voice 8: include eliminating those that were problematic for Flynnward. We also got a comment from

[1:46:34] Voice 8: from the Comox First Nation,

[1:46:36] Voice 8: their administrator asking for a meeting.

[1:46:39] Voice 8: They didn't specify any particular concerns

[1:46:42] Voice 8: about the document, just a meeting.

[1:46:45] Voice 8: And so we've been, I have responded, I haven't heard back.

[1:46:51] Voice 8: And so I'm waiting to hear back from them.

[1:46:53] Voice 8: I do think it would be good to have a meeting with them,

[1:46:58] Voice 8: listen, hear them out before we advance substantially.

[1:47:04] Voice 8: Um, and that's part of my recommendations. Um, there was also some public comment. Um, the addition of the live staff definition was a result of, um, some specific recommendations by a member of the community.

[1:47:20] Voice 8: And I did receive some comments after the staff report deadline. Um, uh, and I, those, there's a few ways to kind of address those.

[1:47:31] Voice 8: Um, and I'll one of those sets of comments was from Trustee Johnston, but I'll kind of deal with that separately.

[1:47:41] Voice 8: Um, so we got some public comments that were suggestions for edits that came after the staff report was drafted.

[1:47:49] Voice 8: Those could still be addressed in a future staff report in terms of review and recommendation that the LTC would like me to do that.

[1:47:58] Voice 8: Um, so, and then there were a set of comments, um, um, substantial set of comments by trustee

[1:48:06] Voice 8: Nonston and you'll know from the staff report that my recommendation around my discussion

[1:48:13] Voice 8: around that was about the scope of the project.

[1:48:16] Voice 8: Just, um, it was about eight pages printed out of comments and suggestions and questions

[1:48:25] Voice 8: And the scope of the project really was focused on the Laskita Community Association's recommendations

[1:48:32] Voice 8: and technical amendments by staff.

[1:48:35] Voice 8: And we hadn't contemplated having a process where we would go line by line and look at all of it.

[1:48:43] Voice 8: I think the trustees have kind of heard that as part of the policy statement process,

[1:48:48] Voice 8: know that it's not a wordsmithing exercise necessarily,

[1:48:54] Voice 8: or at least we didn't contemplate that

[1:48:55] Voice 8: with the scope of this project.

[1:48:58] Voice 8: So if you wanted to do that,

[1:49:01] Voice 8: it would increase the scope of the project,

[1:49:03] Voice 8: it would increase the timeline of the project.

[1:49:08] Voice 8: Alternatively, what I thought we might,

[1:49:11] Voice 8: and also, and I'll just say this,

[1:49:13] Voice 8: if the comments ended up being substantial,

[1:49:18] Voice 8: substantial, that could mean that you're essentially starting over. You're looking at the draft and perhaps rescinding first and second reading. So all things to consider.

[1:49:30] Voice 8: As an alternative, what I suggested and part of my recommendation is that perhaps the LTC could have a meeting to discuss comments.

[1:49:39] Voice 8: And then the most efficient way of dealing with that, time-wise, is for all of the trustees

[1:49:49] Voice 8: to bring, to actually have written motions that they propose as part of the agenda package.

[1:49:56] Voice 8: So those are submitted to staff, and you have them as part of the agenda package so you

[1:50:01] Voice 8: can all consider those motions prior to them actually being made at the meeting.

[1:50:05] Voice 8: And that would make things kind of more efficient with your time, and then that would not substantially increase the timeline of your project.

[1:50:18] Voice 8: So that's kind of the gist of my recommendations.

[1:50:24] Voice 8: I think there's something else I wanted to highlight on that.

[1:50:29] Voice 8: Oh, I did want to say, too, that last time we actually ended up rescinding second reading and then amending it and adopting it again.

[1:50:37] Voice 8: And I've since found out we didn't need to rescind it.

[1:50:40] Voice 8: We can actually amend it, and we can just amend and then give it second reading again.

[1:50:45] Voice 8: So if you make more amendments, that's how we would do that for CQR.

[1:50:51] Voice 8: So I think that's it for me for now.

[1:50:55] Voice 8: I'm going to answer questions.

[1:50:56] Voice 14: Okay, great.

[1:50:58] Voice 14: So, thank you. So, trustees, we have in the report, we have a number of recommendations which you may or may not agree with.

[1:51:06] Voice 14: We can certainly discuss them.

[1:51:07] Voice 14: And for a process point of view, it might be better to address those initially before we perhaps put additional amendments or changes on the list.

[1:51:21] Voice 14: um and then ideally we would want to discuss public hearing location which i'm presuming

[1:51:27] Voice 14: would be the community call and timing and all that sort of stuff um and then of course there's

[1:51:33] Voice 14: a couple of late correspondence items which i think that uh trustee peterson would like to just

[1:51:39] Voice 14: uh bring to your attention i'll provide that opportunity and then we'll have a round

[1:51:44] Voice 14: discussion trustee pizza that sounds good the correspondence oh

[1:51:49] Voice 12: the correspondence you would

[1:51:50] Voice 12: like me to bring that up right now uh yeah okay sure so then we received uh there's two items of

[1:51:56] Voice 12: correspondence and i've uh i've actually sent a motion to the recorder um with respect to them

[1:52:02] Voice 12: i think that there's uh from my perspective i'd like to get uh some staff feedback on some some

[1:52:09] Voice 12: of them are very um sort of housekeeping and some of them are more substantive and so i have a

[1:52:16] Voice 12: a motion prepared um to ask staff to review those suggestions um uh in those two pieces

[1:52:24] Voice 12: of correspondence okay

[1:52:27] Voice 14: so um perhaps that that motion could come to the end of the recommendation

[1:52:33] Voice 14: that's perfectly fine yeah okay great um so peter johnson do you have any uh questions

[1:52:39] Voice 14: of clarity about the process here or should we just begin with the recommendations and go through

[1:52:44] Voice 13: I don't have any questions. Well, I want to apologize that my submission was so late. I was one day before the guideline that was given at our last meeting.

[1:52:58] Voice 13: I didn't realize that that was too late for the staff to consider it included in her report.

[1:53:05] Voice 13: I would I really like the suggestion of meeting to go what what Heather described as a line by

[1:53:14] Voice 13: line reading I don't think it actually needs to be line by line but it certainly is pretty

[1:53:20] Voice 13: thorough reading of the bylaw I have a problem with submitting motions as motions and discussing

[1:53:28] Voice 13: the motions because this is a difficulty with Robert's rules of order is you really can't

[1:53:33] Voice 13: start any discussion until you propose a solution, and then you discuss what the problem is and see

[1:53:40] Voice 13: if that's a solution that fits. I find it much more satisfactory. I mean, Robert's Rules and

[1:53:48] Voice 13: Order is a parliamentary order system, and that's how it works well for them. I find it much more

[1:53:54] Voice 13: satisfactory to talk about the problem, formulate a solution, formulate it into a motion, and then

[1:54:01] Voice 13: and adopt the motion.

[1:54:04] Voice 13: You know, certainly I can see how wording

[1:54:09] Voice 13: and a motion facilitates discussion

[1:54:13] Voice 13: and I'm happy to participate in that

[1:54:16] Voice 13: as long as we don't have to go through

[1:54:19] Voice 13: all kinds of things about amending the motion

[1:54:21] Voice 13: and then reamending and voting on amendments.

[1:54:24] Voice 13: I think as a guideline, having individual motions presented

[1:54:29] Voice 13: presented in order that they occur in the draft OCP

[1:54:34] Voice 13: or the proposed OCP would be a good idea.

[1:54:37] Voice 13: And I would like to suggest if we can,

[1:54:40] Voice 13: that we deal with all the amendments,

[1:54:42] Voice 13: that we not deal with the recommended amendments today,

[1:54:46] Voice 13: but we deal with them all at a meeting

[1:54:50] Voice 13: or possibly two meetings.

[1:54:52] Voice 13: And if we can have a meeting later in October

[1:54:54] Voice 13: or in November, it could be a special meeting,

[1:54:58] Voice 13: which we could hold electronically which could give the public uh opportunity to participate as

[1:55:04] Voice 13: well as uh listen and watch that would work i think very well and that's that's it for now

[1:55:13] Voice 13: okay

[1:55:17] Voice 14: um certainly what you've described in the process in terms of motion is not unreasonable

[1:55:26] Voice 14: I think the Robert's Rules idea is that if you have a particular outcome that you desire that indeed you'd want to advance that as a motion but where there's a solution that's required to be resolved by the LTC it's certainly reasonable to have a discussion on a particular topic so it also gets intended to hinder the process.

[1:55:50] Voice 14: and certainly I don't know what all amendments means to you Peter but we certainly have a list

[1:55:56] Voice 14: here of amendments and happy to entertain additional ones if they're not addressed

[1:56:02] Voice 14: in the list um and there's another thought there but I'm going to skip that for a moment

[1:56:13] Voice 13: okay I I'm not sure what what Tim's uh correspondence and and his motions are but

[1:56:19] Voice 13: But like the ones from the staff report, I would prefer to deal with all of the proposed amendments at a meeting specifically for that purpose.

[1:56:33] Voice 13: You know, like one thing, you know, I would like to see what did the ministries respond?

[1:56:40] Voice 13: What were their concerns?

[1:56:43] Voice 13: You know, that these recommendations for changes are from them, I'm sure.

[1:56:49] Voice 13: sure, but I'd like to know exactly what they said and what their concerns were.

[1:56:57] Voice 14: Regent Blanchard, you want to speak to that?

[1:57:00] Voice 8: Yeah, I thought you might have asked, but they didn't

[1:57:03] Voice 8: give me any rationale. They really just said, and I can provide you a copy of the email if you'd

[1:57:10] Voice 8: like, but it was essentially, we have these concerns. This policy is a concern. This policy

[1:57:18] Voice 8: as a concern, and there wasn't any rationale provided.

[1:57:24] Voice 8: If you look at them, you can kind of guess

[1:57:28] Voice 8: that some of them are requests

[1:57:33] Voice 8: that they wouldn't feel comfortable saying yes to,

[1:57:37] Voice 8: essentially, you know, you're encouraging Planner

[1:57:39] Voice 8: to do X in this policy, and it's not something

[1:57:43] Voice 8: that they would be comfortable doing.

[1:57:44] Voice 8: doing. So I could provide, you know, maybe in the next staff report, you'd like to see

[1:57:55] Voice 8: an actual copy of that email and be clear why they were asking for that.

[1:58:01] Voice 13: Yeah, thank you. I, you know, I'm not sure that the exact text, I didn't realize it was so general.

[1:58:08] Voice 13: And I don't feel like we need to consider whether they feel comfortable with it. We're

[1:58:14] Voice 13: If the community wants, for example, to have a strong interest expressed in conservation

[1:58:21] Voice 13: on crown lands, unencumbered crown lands, I think it's a very good place to say that

[1:58:26] Voice 13: in the official community plan, even if Linrow is totally uncomfortable with it.

[1:58:32] Voice 13: They're not governed by us.

[1:58:34] Voice 13: We just are saying this is what we'd like.

[1:58:36] Voice 13: And if as a community we would like that, and it's been strongly expressed, I think

[1:58:42] Voice 13: we should keep it in there.

[1:58:43] Voice 13: they certainly are not required to do it because we asked them to but i i think it's important that

[1:58:50] Voice 13: we ask them tell them what we want not just plinrode but all agencies

[1:59:00] Voice 13: yeah

[1:59:00] Voice 8: i will just say that that one of the impacts of a decision like that could be that i mean just

[1:59:08] Voice 8: a reminder that this document has to go to the ministry of municipal affairs for approval

[1:59:13] Voice 8: and if they're aware that there's another provincial agency that had concerns and those

[1:59:19] Voice 8: concerns were not addressed that might be an issue i'm kind of safe it will be i don't know for sure

[1:59:26] Voice 8: but that could come out my

[1:59:29] Voice 13: understanding is that they don't have to pay any concern to us other

[1:59:34] Voice 13: than to read and consider our official community plan that they're a senior government and not

[1:59:41] Voice 13: not subject to our desires or requests other than they have to consider them.

[1:59:47] Voice 13: Perhaps I'm mistaken on that.

[1:59:51] Voice 13: Yeah, I'll

[1:59:54] Voice 14: just chime in and say, one, I thought it was a little unusual that this

[2:00:00] Voice 14: the specific uh being addressed in the concern so i think the concern is maybe more broad and

[2:00:08] Voice 14: uh and that indeed we should pay attention to the concern because um as heather has indicated

[2:00:17] Voice 14: um if a ministry expresses a concern with something that they find objectionable

[2:00:23] Voice 14: in our ocp sure that ocp is approved by our minister and our minister has to listen to the

[2:00:32] Voice 14: other ministries who may be affected that if they have a concern then we do need to figure out what

[2:00:39] Voice 14: that is because your official community plan could be rejected in its entirety based upon a serious

[2:00:47] Voice 14: concern that somebody has and I don't normally when we see referrals back from agencies they

[2:00:54] Voice 14: always say we support this OCP fully except we don't recommend that you say X and in this case

[2:01:04] Voice 14: they've not specified that so I think there's some things that need to be considered there

[2:01:10] Voice 14: because yeah we can't tell them what to do but as the public's want is naturally but if something

[2:01:18] Voice 14: is said in an OCP and then there's some action that occurs that is contrary to that OCP people

[2:01:25] Voice 14: will want to know why especially when an OCP was approved by a ministry and so then it gets to be a

[2:01:32] Voice 14: a much bigger problem and so we have to play in concert with these other agencies

[2:01:38] Voice 14: and find ways forward to advance the community interest but yeah you're right the community

[2:01:44] Voice 14: interest may have specifics to do with crown land per se but it needs to be done in a way

[2:01:51] Voice 14: that recognizes what crown land is which is not um yeah i'm not going to go any further

[2:02:00] Voice 14: there's a lot to consider okay so um i wasn't sure peter about whether or not you're suggesting

[2:02:09] Voice 14: at this time that we not consider any of these amendments until we have a special meeting to

[2:02:15] Voice 14: discuss amendments only or whether or not you're prepared to uh perhaps knock off some of the

[2:02:21] Voice 14: things that are obvious here uh to me um and and then end up with a a more closer draft that would

[2:02:31] Voice 14: enable us to get to where it is that uh we want to be um yeah so i'm not sure sure that i'm looking

[2:02:43] Voice 14: at even a little bit sometimes in my car do you see a way forward for us here i

[2:02:48] Voice 8: i i think either

[2:02:51] Voice 8: Either way is technically okay.

[2:02:55] Voice 8: I see waiting for another meeting

[2:03:02] Voice 8: to do all of the amendments means that meeting is longer

[2:03:05] Voice 8: and there's

[2:03:06] Voice 8: more to address there, right?

[2:03:07] Voice 8: You could knock off some,

[2:03:09] Voice 8: if there are things in here

[2:03:10] Voice 8: that you're comfortable doing now,

[2:03:12] Voice 8: you get them done,

[2:03:13] Voice 8: then you have more time to discuss other things

[2:03:17] Voice 8: at the other meeting, right?

[2:03:18] Voice 14: So I think it's things that are obvious to everybody

[2:03:21] Voice 14: that we can have some consensus over

[2:03:23] Voice 14: that we might want to advance those.

[2:03:25] Voice 14: So, but I will leave that to the trustees

[2:03:27] Voice 14: and just offer as a starting point

[2:03:30] Voice 14: the recommendations that are before us.

[2:03:34] Voice 13: I'm not, I'm comfortable with some of them,

[2:03:36] Voice 13: but I'm really not comfortable without knowing

[2:03:39] Voice 13: more specifically what Fenrose

[2:03:42] Voice 13: or other ministries concerns were.

[2:03:45] Voice 13: I'm not comfortable just deleting policies

[2:03:48] Voice 13: and objectives in their entirety.

[2:03:50] Voice 13: Yeah, so don't do that then.

[2:03:52] Voice 13: Okay, so there's the first one I see.

[2:03:54] Voice 13: On the definition of livestock, there is a definition of livestock in some agricultural legislation, I'm sure.

[2:04:06] Voice 13: And, you know, is this the same as that?

[2:04:09] Voice 13: Because, you know, if we adopt this, sheep are considered by the province now not to be livestock and to be feral.

[2:04:18] Voice 13: and because they're feral they are not game animals or because they were livestock false

[2:04:26] Voice 13: who said that's false well

[2:04:28] Voice 14: a member of the public said that but um i'm not dismissing it but

[2:04:33] Voice 14: i think there's some misinterpretation here because i think the question is is is the

[2:04:41] Voice 14: definite livestock that's in our report today the same as what is in other uh agricultural

[2:04:49] Voice 14: documents it

[2:04:51] Voice 8: is it's the it's the same as in the livestock act

[2:04:54] Voice 14: same as in the livestock act okay

[2:04:57] Voice 14: yeah which is the

[2:05:00] Voice 14: sheep are livestock yeah

[2:05:02] Voice 13: i i've been told twice on two separate occasions many

[2:05:05] Voice 13: many years removed by conservation officers that the sheep on Liskiti are not livestock and they're

[2:05:13] Voice 13: not. That's

[2:05:14] Voice 2: not what he said. I was there. Yeah, so,

[2:05:17] Voice 14: you know, that's actually not material.

[2:05:21] Voice 14: Sheep are considered livestock.

[2:05:24] Voice 13: Well, I'm telling you the conservation officer don't

[2:05:27] Voice 13: consider them livestock. Not sheep in general, but

[2:05:32] Voice 14: he's made some comments about the sheep on

[2:05:34] Voice 14: of listening yeah

[2:05:35] Voice 12: yeah sir

[2:05:38] Voice 14: yeah

[2:05:39] Voice 12: thank you chair um so i just want to make a couple of general

[2:05:42] Voice 12: comments on these on the recommendations first and i i think there are some that we might be

[2:05:47] Voice 12: able to get through today but i would say that there's let's share some of the concerns about

[2:05:54] Voice 12: deleting an entirely entirety without you know especially in absence of rationale from the

[2:06:00] Voice 12: the agencies. I'd also, in terms of the Crown land, my suspicion is that there may be concerns

[2:06:12] Voice 12: in terms of First Nations reconciliation, and I actually have prepared a motion that

[2:06:17] Voice 12: we might want to consider asking for some more expanded comment on that from our in-house

[2:06:26] Voice 12: senior intergovernmental policy advisor to see if we can find some ways that the

[2:06:34] Voice 12: community aspirations can be expressed in a way that's respectful of First

[2:06:40] Voice 12: Nations and reconciliation and I'd like us to ask for that advice before we

[2:06:46] Voice 12: before we advance on any of the Crown land recommendations the other thing I

[2:06:57] Voice 12: just in terms of the readability of the document just i'm just looking at i'm finding myself

[2:07:03] Voice 12: confused um because of the numbering system changes and uh numbering bullets in the

[2:07:12] Voice 12: recommendations that are have letters by them in the in the report and stuff and i'm finding it a

[2:07:19] Voice 12: little cumbersome to go to locate them and i'm just thinking in terms of public reading these

[2:07:24] Voice 12: recommendations and trying to find it's and again the document is is you know under review but as

[2:07:31] Voice 12: far as making it like clear for people to be like to look at these recommendations and then go to

[2:07:36] Voice 12: find them it's actually quite cumbersome um going from numbers uh to then counting letters and um

[2:07:45] Voice 12: you know the recommendations are referring to 3.2 but in that draft it's all four point and so i

[2:07:53] Voice 12: just wanted to make that point just in terms of like i'm well it's my job and i'm willing to sit

[2:08:00] Voice 12: there and figure out where all this stuff is it just in terms of public being able to look at it

[2:08:04] Voice 12: i think it's it's it's um it's a little confusing so i just wanted to to mention that um i think as

[2:08:13] Voice 12: far as these recommendations uh adding a definition of livestock makes sense to me um there's a number

[2:08:21] Voice 12: of them i'd like to hear some kind of rationale about i think that it's not uh i i don't see

[2:08:28] Voice 12: going through all of these today um there's certainly some of them i'm not in favor of

[2:08:35] Voice 12: advancing at this point um and i i we will need uh i think we'll need uh at least one special

[2:08:42] Voice 12: meeting perhaps more to to go through all of these in a in a clear and careful way and also

[2:08:51] Voice 12: also to address some of the correspondence

[2:08:52] Voice 12: that we've received from constituents

[2:08:55] Voice 12: and then there's a whole list of items from Trustee Johnson.

[2:09:01] Voice 12: So I think there's quite a lot of work for us here

[2:09:05] Voice 12: and especially with the chair needing to go through today,

[2:09:08] Voice 12: I don't think we're gonna get all of that done.

[2:09:11] Voice 12: So those are my just general comments.

[2:09:15] Voice 14: So I'm gonna maybe make a recommendation

[2:09:19] Voice 14: that this might want your council

[2:09:23] Voice 14: is that if we looked at this recommendation number one,

[2:09:26] Voice 14: which consists of A through I points,

[2:09:31] Voice 14: if I just said, can each of you identify

[2:09:37] Voice 14: one of those items A through I,

[2:09:41] Voice 14: H, I, J, K, L, sorry, through L,

[2:09:44] Voice 14: those items A through L that you are not prepared

[2:09:48] Voice 14: to advance today, then that would leave us a list

[2:09:51] Voice 14: the list of ones that we could advance today,

[2:09:54] Voice 14: and that will get us a bit further ahead

[2:09:57] Voice 14: than we are now if there's a desire

[2:09:59] Voice 14: to get a little bit further ahead.

[2:10:02] Voice 14: And then

[2:10:03] Voice 14: we would certainly then,

[2:10:04] Voice 14: I would suggest bring those ones

[2:10:06] Voice 14: that were pulled from the list.

[2:10:09] Voice 14: They would come back to us at a future meeting.

[2:10:12] Voice 14: Is that seem reasonable?

[2:10:14] Voice 13: Mr. Chair, first of all,

[2:10:17] Voice 13: the camera is centered on Planner Crower.

[2:10:19] Voice 13: Oh, sorry.

[2:10:22] Voice 14: Thank you for the reminder

[2:10:22] Voice 13: on that coming back to you.

[2:10:27] Voice 13: Thank you.

[2:10:28] Voice 13: It would knock a few of them

[2:10:32] Voice 13: and I think maybe two or three off the list.

[2:10:34] Voice 13: The trouble is that we now have a version

[2:10:37] Voice 13: of the OCP that is intact.

[2:10:42] Voice 13: If we make two or three changes today,

[2:10:44] Voice 13: we'll have to wait a couple of weeks

[2:10:45] Voice 13: to get the revised version of the proposed OCP.

[2:10:50] Voice 13: I think there's real advantage

[2:10:51] Voice 13: to leaving these all over and so that everyone from already has an intact, complete, up-to-date

[2:11:01] Voice 13: version of the official community plan and a list of amendments from staff, from me, and from other

[2:11:10] Voice 13: members of the public. I think Tim has more and more I'm sure will come in. We can certainly ask

[2:11:17] Voice 13: for more because I'd like to make sure we ask for more now and then don't have

[2:11:22] Voice 13: any more after after that but that's my point of view on this yeah

[2:11:29] Voice 14: it's an

[2:11:31] Voice 14: interesting phrase you just said that after that we can't have more and I'm

[2:11:35] Voice 14: trying to look at our process and reflecting on the public hearing is that

[2:11:41] Voice 14: that moment. We

[2:11:42] Voice 5: can't ask for any more. And, you know, we probably potentially never end

[2:11:52] Voice 14: up with a complete draft until we go to public hearing. That's the definitive moment. And

[2:11:57] Voice 14: that's what Trustee Peterson has identified as difficult, confusing, and very technical

[2:12:03] Voice 14: and probably not the easiest thing for members of the public to deal with when they may not

[2:12:07] Voice 14: have the same familiarity as we do with plans of this nature um so uh i hear what you're saying

[2:12:17] Voice 14: there's certainly i'm sympathetic to that but i would like to ask heather or regional

[2:12:22] Voice 14: planning manager cower what her expectation would be in terms of the format and construction of the

[2:12:29] Voice 14: draft document that we have before us making amendments today would inform the version that

[2:12:37] Voice 14: we would also maybe see it at the next meeting at which we won't be necessarily the item we would

[2:12:43] Voice 14: see at the public hearing so how do you see that unfolding yeah

[2:12:48] Voice 8: um i'm taking trustee peterson's

[2:12:51] Voice 8: um comments about it being confusing i'm i'm seeing that because you essentially we're

[2:12:59] Voice 8: we're doing it in chronological order we're changing an existing document and then i'm

[2:13:06] Voice 8: I'm saying also then I want you to completely change it

[2:13:08] Voice 8: to this numbering system, which

[2:13:10] Voice 8: doesn't track back to the.

[2:13:13] Voice 8: So I kind of see in terms of just being

[2:13:18] Voice 8: able to track all of the changes,

[2:13:20] Voice 8: that it would be easier, perhaps,

[2:13:22] Voice 8: this is what I'm just thinking off my head,

[2:13:24] Voice 8: perhaps what we could use right now

[2:13:27] Voice 8: is a motion to change the numbering format.

[2:13:31] Voice 8: So we're doing L as a sort of a standalone.

[2:13:35] Voice 8: stand alone and then the rest can and then from now on it will have that numbering system

[2:13:41] Voice 8: and whatever amendments we make will reflect back to that numbering system yeah okay

[2:13:47] Voice 12: uh so is that um like in recommendation l yeah this

[2:13:54] Voice 12: is that what you're talking about yeah

[2:13:55] Voice 12: because i'm perfectly happy to make that motion when the chair of teams is

[2:14:00] Voice 12: so it sounds like we should put that at the top

[2:14:02] Voice 14: of the list but anyway

[2:14:03] Voice 12: uh

[2:14:04] Voice 14: chuckie johnson are you following where this conversation is going

[2:14:09] Voice 13: i i am my concern is that's

[2:14:13] Voice 13: going to set us back two or three you know take up the next two or three weeks to get that

[2:14:18] Voice 13: renumbered well i it's it's not just renumbering organizing and formatting

[2:14:23] Voice 13: reformatting which which you know i i think we need to reorganize and reformat i i think it's

[2:14:30] Voice 13: important to have right

[2:14:32] Voice 14: okay policies go with it but but presumably that two or three weeks you're

[2:14:38] Voice 14: right but presumably that would become that'll come to us before the next meeting and that's

[2:14:44] Voice 14: all we can expect

[2:14:45] Voice 10: yeah

[2:14:46] Voice 14: well our next meeting is is december isn't it well there is a discussion

[2:14:52] Voice 14: about a special meeting.

[2:14:53] Voice 14: Yeah.

[2:14:55] Voice 14: Which would be electronic

[2:14:56] Voice 14: because special meetings are permitted that way.

[2:14:58] Voice 14: Right.

[2:15:00] Voice 14: Okay.

[2:15:04] Voice 14: Why don't we fly with one motion to start

[2:15:06] Voice 14: and see if we can build some momentum.

[2:15:09] Voice 14: Trustee Peterson?

[2:15:11] Voice 12: Okay, I'm gonna go ahead and move that

[2:15:15] Voice 12: the Leskeet Island Local Trust Committee

[2:15:17] Voice 12: bylaw number 98, cited as Leskeet Official Community Plan

[2:15:20] Voice 12: 2020 be amended as follows part two administration 2.11 definitions add a definition for livestock

[2:15:28] Voice 12: as follows livestock means cattle goats horses sheep swine and game and includes any other animal

[2:15:34] Voice 12: that's mandated by regulation that's

[2:15:37] Voice 14: a motion you have a second for that motion you follow that

[2:15:41] Voice 14: that's as presented in the package as item a one

[2:15:47] Voice 13: sorry i'm i'm lost my page i'm just getting it

[2:15:50] Voice 13: back here and that's on page 20 of the package okay item a yeah one a to delete oh the livestock

[2:16:06] Voice 4: yes i

[2:16:07] Voice 13: have no objection to that so you'll second it

[2:16:11] Voice 13: okay thank

[2:16:13] Voice 14: you peter moved and seconded any

[2:16:15] Voice 14: discussion? All those in favor? Aye. That's one down.

[2:16:23] Voice 13: I'm still concerned that we're losing all

[2:16:25] Voice 13: this time but if it makes a difference. Well we're losing three weeks probably but we've done one

[2:16:35] Voice 13: let's keep doing as many as we can.

[2:16:37] Voice 14: Okay and did you want to chime in there about the time?

[2:16:42] Voice 8: You know, I mean, looking at this, there's, I think we can address it at the next one.

[2:16:51] Voice 8: The rest of the amendments are either about moving things around, or they are recommendations

[2:17:02] Voice 8: from point of order to delete certain policies.

[2:17:05] Voice 8: And so I think I can organize them in a way at your next meeting.

[2:17:10] Voice 8: We have

[2:17:12] Voice 14: newly numbered documents

[2:17:13] Voice 8: and you will

[2:17:15] Voice 14: figure out how to present those.

[2:17:16] Voice 8: Yeah.

[2:17:16] Voice 14: Perfect.

[2:17:17] Voice 14: Yeah.

[2:17:18] Voice 14: Yes.

[2:17:18] Voice 10: And I think we could do it.

[2:17:20] Voice 10: Okay.

[2:17:21] Voice 10: Okay.

[2:17:23] Voice 14: Does any of the trustees wish to make another motion here?

[2:17:28] Voice 14: On the list of A through

[2:17:30] Voice 14: L, I'm going to say.

[2:17:36] Voice 13: Sorry, go ahead.

[2:17:38] Voice 14: Go ahead, Peter.

[2:17:38] Voice 13: I would say if

[2:17:40] Voice 13: we're doing one, let's do L as well.

[2:17:42] Voice 13: organizing format because we've been talking about this for quite some time

[2:17:47] Voice 14: okay but

[2:17:48] Voice 14: it's just my virgo sort of intuition is to go chronologically through the list but

[2:17:54] Voice 14: i'm happy to jump to l if that's what we want to do maybe that's the only one you want to do

[2:17:59] Voice 14: trustee

[2:18:00] Voice 12: peterson yeah i just had a question because i was thinking of jumping to i but just uh

[2:18:07] Voice 12: uh just for the regional planning manager um we have i uh j and k that all are um

[2:18:20] Voice 12: they look like they're formatting issues to me they

[2:18:25] Voice 8: are yeah especially i is um it's been

[2:18:28] Voice 8: confusing because a part of the official community plan was called official community plan

[2:18:36] Voice 8: Okay,

[2:18:38] Voice 12: so I'm happy to move I, J, K and L. I'm happy to advance all of those myself.

[2:18:50] Voice 14: So

[2:18:51] Voice 12: I will move that Luskety Local Trust Committee By-law No. 98, cited as Luskety Official Community

[2:18:57] Voice 12: Plan 2020, be amended as followed. Part 3, Official Community Plan Defeat, Delete. Official

[2:19:05] Voice 12: community plan and replacement background uh do you mind if i omnibus it a little bit with these

[2:19:10] Voice 12: um add part four entitled objectives and policies and add part five entitled land use

[2:19:19] Voice 12: and you want to do i well i just thought it might be simpler or nicer for them to do that

[2:19:27] Voice 12: so you

[2:19:30] Voice 13: follow that yep i'm happy to second it thank

[2:19:34] Voice 14: you very much sir um any discussion

[2:19:36] Voice 14: All those in favor?

[2:19:38] Voice 14: Aye.

[2:19:39] Voice 14: That carries unanimously.

[2:19:40] Voice 14: Thank you.

[2:19:41] Voice 12: All right, then if I may.

[2:19:42] Voice 14: If

[2:19:42] Voice 12: that's all right, Peter Johnson,

[2:19:44] Voice 12: I'll let Tim continue.

[2:19:45] Voice 12: Yes, I move that Lusketia Island Local Trust Committee

[2:19:48] Voice 12: By-law number 98 cited as Lusketia Island

[2:19:51] Voice 12: Official Community Plan 2020 be amended as followed.

[2:19:57] Voice 12: Organize and format the entire by-law

[2:19:59] Voice 12: with the numbering system consistent with attachment one

[2:20:02] Voice 12: of the staff report dated October 4th, 2021.

[2:20:05] Voice 12: Do we have a seconder?

[2:20:08] Voice 13: Do we have that system?

[2:20:12] Voice 14: I

[2:20:13] Voice 13: would need a seconder.

[2:20:15] Voice 13: Say that again?

[2:20:17] Voice 14: It's in

[2:20:17] Voice 13: today's report.

[2:20:19] Voice 13: Okay.

[2:20:19] Voice 13: So that report is it?

[2:20:21] Voice 13: I mean that version.

[2:20:23] Voice 14: Yeah.

[2:20:24] Voice 14: Attachment 1 is consistent with the document.

[2:20:28] Voice 13: Okay.

[2:20:30] Voice 14: I'll second it.

[2:20:31] Voice 14: Thank you, sir.

[2:20:32] Voice 14: So moved and seconded.

[2:20:34] Voice 14: Any further discussion?

[2:20:35] Voice 14: All those in favor?

[2:20:38] Voice 14: That's a good substantive amount of work, especially for the planning manager.

[2:20:45] Voice 12: I have a couple more.

[2:20:47] Voice 14: Shall we allow Tim to continue, Peter?

[2:20:50] Voice 12: Yes.

[2:20:51] Voice 14: We'll catch up with you.

[2:20:52] Voice 12: So, Peter, I've sent these both to you in email so that you can read them.

[2:20:57] Voice 12: I hope you've got them.

[2:20:59] Voice 12: Sorry, Chair, I didn't send them to

[2:21:01] Voice 12: you, but you're right here.

[2:21:02] Voice 12: so the first is uh move that the ltc request staff review the suggestions

[2:21:08] Voice 12: from andrew paul's email of october 3rd and from the email from dave also september 23rd

[2:21:14] Voice 12: and report back to the lccc on uh on those uh

[2:21:20] Voice 14: recommendations okay so let's move do i have a

[2:21:24] Voice 14: seconded that do they i'll

[2:21:26] Voice 13: second that thank

[2:21:27] Voice 14: you uh any discussion

[2:21:29] Voice 14: i move

[2:21:35] Voice 12: that the lcc request staff to re-examine the recommendations regarding

[2:21:43] Voice 12: loud lab crown land policies uh good recommendations once on the road in this

[2:21:49] Voice 12: report just to make that clear uh uh re-examine the recommendations regarding

[2:21:53] Voice 12: regarding Crown land policies,

[2:21:55] Voice 12: including comments from the Cedar

[2:21:57] Voice 12: Intergovernmental Policy Advisor

[2:21:58] Voice 12: to see where community aspirations

[2:22:00] Voice 12: around Crown lands can align with respectful engagement

[2:22:03] Voice 12: with First Nations and our commitment to reconciliation.

[2:22:09] Voice 14: Move, do I have a seconder?

[2:22:11] Voice 13: I'm not quite sure what the intent is here.

[2:22:16] Voice 13: Okay,

[2:22:17] Voice 14: Mayor, please speak to your motion.

[2:22:19] Voice 12: Okay, so in lieu of more explanation from Flynnron

[2:22:25] Voice 12: on about the Crown land policies is asking us to delete in entirety, it occurs to me

[2:22:31] Voice 12: that it's possible or it's certainly not unlikely that there's concern about First

[2:22:41] Voice 12: Nations and reconciliation vis-a-vis Crown lands.

[2:22:46] Voice 12: And I would like the LTC to have advice from the senior intergovernmental policy advisor

[2:22:54] Voice 12: because I think it would be good if we can have the aspirations

[2:23:00] Voice 12: that the community holds for groundlands in our OCP

[2:23:05] Voice 12: in a way that is respectful of First Nations

[2:23:09] Voice 12: and the commitment to reconciliation.

[2:23:12] Voice 12: And in the absence of better advice,

[2:23:16] Voice 12: I feel like I'd like us to get better advice on that.

[2:23:22] Voice 12: I feel like there could be synergies there that we can express our community aspirations in a way

[2:23:28] Voice 12: that is respectful, but I'd like to get the advice on that.

[2:23:32] Voice 13: Yep, I understand and that's okay. I'd

[2:23:35] Voice 13: like to point out, if I may, that that the SNANAS is about to get presumably a tenure over the two

[2:23:42] Voice 13: pieces of Crown land right at the south end and their plan is to do no logging on it for the 10

[2:23:50] Voice 13: 10 years period of their plan.

[2:23:51] Voice 13: And I think that's because there were a number

[2:23:54] Voice 13: of interventions by foresters and forest professionals

[2:23:57] Voice 13: on Muskeete and citizens that respectfully let them know

[2:24:01] Voice 13: that in our official community plan

[2:24:03] Voice 13: that we did not want those pieces to be logged

[2:24:06] Voice 13: that our primary interest was conservation

[2:24:09] Voice 13: and they are respecting that.

[2:24:12] Voice 13: And I think that's a really good thing.

[2:24:14] Voice 13: So I second this motion.

[2:24:17] Voice 13: sure. Thank you,

[2:24:18] Voice 14: sir. I moved and seconded. Any discussion? All those in favor? Aye. That carries.

[2:24:25] Voice 12: Thank you very much for that, Tim. That's what I have prepared at this point.

[2:24:31] Voice 14: So, Trustee Johnson,

[2:24:33] Voice 14: on this first section area, your recommendations or amendments, do you have any additional

[2:24:38] Voice 14: amendments that you'd like to offer?

[2:24:40] Voice 13: No, I don't. That covers all that I would propose. Thank you.

[2:24:44] Voice 13: So

[2:24:44] Voice 14: if I move on to item two on that recommendation,

[2:24:48] Voice 14: it seems to me that we would not want to take that today.

[2:24:51] Voice 14: Is that correct?

[2:24:52] Voice 14: Sorry, second item.

[2:24:55] Voice 14: Second item.

[2:24:56] Voice 14: Second move to read second item.

[2:24:58] Voice 8: I'm sorry,

[2:24:58] Voice 8: because you've amended it.

[2:25:00] Voice 8: And

[2:25:00] Voice 14: I don't think that's something you

[2:25:02] Voice 8: need to do second time.

[2:25:03] Voice 8: Okay.

[2:25:04] Voice 12: I'm sorry to make that.

[2:25:06] Voice 12: Sorry,

[2:25:06] Voice 13: I didn't hear Planner Cowher's.

[2:25:08] Voice 13: So

[2:25:09] Voice 14: the recommendation is that because we've made amendments,

[2:25:13] Voice 14: it is reasonable to read it a second time.

[2:25:15] Voice 14: but of course we can do a second reading as many times as we want and so this is just to officially

[2:25:21] Voice 14: log those

[2:25:22] Voice 14: amendments if

[2:25:24] Voice 13: if we leave it at first reading we can do amendments without doing

[2:25:29] Voice 13: what it can is is there an advantage to having second reading it

[2:25:33] Voice 8: it already has second reading

[2:25:35] Voice 8: so haven't we

[2:25:37] Voice 13: just um haven't we just undone second reading by amending it no no where are we

[2:25:44] Voice 13: now we're asking for it to be amended well we're asking no we we just voted to ask for it to be

[2:25:53] Voice 13: amended and now we're giving it second reading as amended

[2:25:56] Voice 3: and

[2:25:58] Voice 13: i'm wondering is there an advantage

[2:26:00] Voice 13: to that well let

[2:26:01] Voice 14: me turn it over to the regional planning manager

[2:26:04] Voice 13: because i think you weren't

[2:26:05] Voice 14: privy to uh comments that we received earlier before the meeting started oh right

[2:26:12] Voice 8: at the last

[2:26:13] Voice 8: I had recommended that you rescind second reading, amend it, and then give it second reading again.

[2:26:20] Voice 8: And it turned out afterwards that I figured out you didn't need to rescind.

[2:26:26] Voice 8: You can simply amend and then give it second reading again.

[2:26:30] Voice 8: And that's the appropriate procedure.

[2:26:33] Voice 13: So

[2:26:33] Voice 8: it has been given second reading already.

[2:26:35] Voice 8: And now you're amending it and giving it second reading again, essentially.

[2:26:39] Voice 13: Okay.

[2:26:40] Voice 13: Okay. Yeah. I'm not going to object to giving it second reading, but I don't see any advantage to

[2:26:46] Voice 13: doing that now other than that we could give it third reading. Can we give it third reading at

[2:26:52] Voice 13: the same time, same meeting as we give it second?

[2:26:56] Voice 8: You can't because third reading has to come after

[2:26:59] Voice 8: the public hearing.

[2:27:00] Voice 14: Yeah. Okay. Yeah. And so we can give second reading as many times as we want

[2:27:05] Voice 14: up to the public hearing.

[2:27:07] Voice 13: Yeah.

[2:27:08] Voice 13: Okay.

[2:27:09] Voice 13: I'm okay with it, but I'm not keen on it.

[2:27:12] Voice 12: I have amended that the Laskedia Island Local Trust Committee

[2:27:16] Voice 12: bylaw number 98 cited as Laskedia official community plan

[2:27:19] Voice 12: 2020 be read a second time as amended.

[2:27:22] Voice 12: So moved and seconded, Peter.

[2:27:25] Voice 13: Okay.

[2:27:25] Voice 14: Thank you.

[2:27:26] Voice 14: And any discussion?

[2:27:29] Voice 14: All those in favor?

[2:27:31] Voice 14: Aye.

[2:27:32] Voice 14: That carries.

[2:27:32] Voice 14: So the next one here, item three, will require some conversation because there's a recommendation

[2:27:39] Voice 14: to cancel the December 6th regular meeting, and then the following meeting is to provide

[2:27:47] Voice 14: some special electronic meeting capabilities.

[2:27:49] Voice 14: So we jump, Planner Towers, do you want to speak to that specifically?

[2:27:55] Voice 8: Yeah.

[2:27:56] Voice 8: Yeah, we're kind of going two birds with one stone here a little bit in the sense that a special meeting would allow you to focus in on this topic, have a wholesome discussion on it, and not necessarily have to address other agenda items like you have in a normal regular meeting.

[2:28:17] Voice 8: But also it addresses the request to have an electronic meeting, the interest in having electronic meetings in general.

[2:28:26] Voice 8: Special meetings under the current meeting procedures by law can be electronic.

[2:28:33] Voice 8: So for a number of reasons, I'm recommending that the December regular meeting be cancelled and that you have a special electronic meeting.

[2:28:42] Voice 8: day so does

[2:28:44] Voice 5: that understand sorry i

[2:28:48] Voice 13: i didn't understand that chair and

[2:28:53] Voice 8: what's the question

[2:28:54] Voice 8: i guess

[2:28:56] Voice 14: the question is um the question is is that there's two items on our agenda here now

[2:29:05] Voice 14: motions one is to cancel the december 6th regular meeting and then following that we'll be scheduling

[2:29:11] Voice 14: in a special electronic meeting on the same day to cover two specific items wording amendments to the

[2:29:19] Voice 14: OCP and are being scheduled for the following year and so are you satisfied with that at this time?

[2:29:28] Voice 13: I'm I if let me see is it do we want to have an electronic meeting is that that's the point

[2:29:40] Voice 13: I mean, I do.

[2:29:41] Voice 14: I think what you want.

[2:29:43] Voice 14: Yes.

[2:29:43] Voice 14: I think that's fine.

[2:29:44] Voice 14: But I think the idea is to have a special meeting to actually conduct amendments, further

[2:29:52] Voice 14: amendments to the OCD.

[2:29:55] Voice 13: I agree.

[2:29:56] Voice 13: But we want to do it electronically to avoid having to spend hours.

[2:30:00] Voice 13: that's correct yes probably yeah so in that sense i favor this uh next or shortly on the agenda is

[2:30:07] Voice 13: meeting procedures by law and well it it it has bearing on this my question is if we if

[2:30:18] Voice 13: if we do suspend clause 19 and 20 can we then have our uh december 6 regular meeting

[2:30:27] Voice 13: electronically

[2:30:29] Voice 14: no we don't find a magic color yeah

[2:30:33] Voice 8: i i don't um i don't believe that that class

[2:30:38] Voice 8: allows for you to cancel to have an electronic meeting i don't believe that bus does what you

[2:30:45] Voice 8: want it to do in the current meeting procedures by law i think i think the answer is to have a

[2:30:50] Voice 8: special meeting as opposed to trying to have a regular meeting that's electronic

[2:30:55] Voice 8: I will add that a third item on your agenda for that could be your meeting procedures by-law, and you could do for a second or third meeting.

[2:31:08] Voice 14: I would suggest that we should include that. The first motion to get us moving in that direction is to cancel the December 6th regular meeting.

[2:31:17] Voice 13: Okay, I would like to deal with the meeting procedures by-law at this meeting, not the next meeting.

[2:31:23] Voice 13: not a special

[2:31:23] Voice 5: we don't have a

[2:31:25] Voice 5: draft so that can't

[2:31:26] Voice 5: happen it's a very simple very

[2:31:33] Voice 13: simple motion

[2:31:37] Voice 13: we don't have a draft of the bylaw but it just waives paragraphs 19 and 20. anyway we'll get

[2:31:43] Voice 13: there and are there are there are things we can only do things at the special meeting that are

[2:31:49] Voice 13: on the special meeting agenda yes so there would be no town hall electronic meeting no

[2:32:01] Voice 14: for the members of the public

[2:32:02] Voice 14: have the ability to write to us at any point

[2:32:04] Voice 14: in time prior to that meeting and we can consider

[2:32:06] Voice 14: it.

[2:32:09] Voice 13: But we have to only deal with

[2:32:11] Voice 13: the items on the agenda. It's not

[2:32:13] Voice 13: going through the regular

[2:32:16] Voice 13: That's why it's called a special

[2:32:17] Voice 14: meeting.

[2:32:18] Voice 13: Yeah, okay. I just wanted to be clear.

[2:32:20] Voice 13: Okay, has this

[2:32:21] Voice 13: been moved? No,

[2:32:23] Voice 14: but I'm happy to have Tim, if that's

[2:32:25] Voice 14: all right with you, make the motion.

[2:32:27] Voice 6: Tim is okay.

[2:32:32] Voice 12: Yeah, I don't mind making the motion.

[2:32:34] Voice 12: I just want to just take a moment and just acknowledge some of what we've heard from the public today about electronic-only meetings and, you know, the difficulty with attendance for, you know, a considerable number of people that don't have the capability of attending electronically.

[2:32:59] Voice 12: So I just want to highlight that as continuing to be problematic.

[2:33:10] Voice 12: That being said, I understand the rationale for, like I understand the hesitancy for some

[2:33:18] Voice 12: people to attend in public meetings where we're at with the public health situation,

[2:33:25] Voice 12: so that's a factor as well.

[2:33:30] Voice 12: and but I do understand the in terms of the efficacy of our of us wading through this large

[2:33:38] Voice 12: potentially large list of amendments to be able to do so the electronic format and also just

[2:33:48] Voice 12: reiterate what the chair just mentioned is that we're able to take public comments in writing by

[2:33:58] Voice 12: by email and everything right up until,

[2:34:00] Voice 12: and including the public hearing.

[2:34:04] Voice 12: And just sort of a reminder that there is the ability

[2:34:08] Voice 12: for the public to let us know what they like,

[2:34:11] Voice 12: what they don't like,

[2:34:12] Voice 12: what they think we should be adding

[2:34:15] Voice 12: or should be admitting and stuff.

[2:34:17] Voice 12: And that's that we're able to take public comments

[2:34:19] Voice 12: right until the public hearing is completed.

[2:34:23] Voice 12: So I'm gonna go ahead

[2:34:24] Voice 12: and move that the Liskety Local Trust Committee

[2:34:27] Voice 12: Council there, December 6th, 2021,

[2:34:30] Voice 12: regional business meeting.

[2:34:31] Voice 14: I'm going to move to a seconder, Peter.

[2:34:33] Voice 14: I'll second it.

[2:34:34] Voice 14: Thank you very much.

[2:34:35] Voice 14: Any discussion?

[2:34:38] Voice 14: All those in favor?

[2:34:39] Voice 14: Aye.

[2:34:40] Voice 14: That carries.

[2:34:42] Voice 14: So now we need to move to the second motion here,

[2:34:46] Voice 14: which I'm assuming requires an item C to include

[2:34:51] Voice 14: consideration of

[2:34:53] Voice 13: our meeting procedures by law.

[2:34:55] Voice 13: Sorry.

[2:34:56] Voice 13: don't we need to schedule an electronic meeting a special meeting yes we're about

[2:35:00] Voice 13: to do that

[2:35:00] Voice 14: okay

[2:35:02] Voice 14: item four on the list and tim do you want to take a wing at that uh

[2:35:07] Voice 12: sure sharing just before i do

[2:35:09] Voice 12: i just want to ask the regional planning about your question um but uh would you like me to add

[2:35:19] Voice 12: Can you add the report back on the two motions that I made that weren't in here?

[2:35:28] Voice 12: Or can we assume that we hear back at that meeting?

[2:35:33] Voice 8: I think you can assume you'll hear back.

[2:35:35] Voice 8: So I would have a staff report that would address the two motions that you just made.

[2:35:40] Voice 12: And

[2:35:41] Voice 8: then you can have that staff report in consideration of this.

[2:35:45] Voice 12: Okay, so I don't need to make it part of the motion. That's all I wanted to know. Thank you very much.

[2:35:50] Voice 12: Okay, I move that the Mesquite Island Local Trust Committee request staff to schedule

[2:35:54] Voice 12: a special electronic meeting on December 6, 2021, for up to four hours and late, to include

[2:36:00] Voice 12: the following three agenda items.

[2:36:04] Voice 12: Consideration of trustee motions for specific minor wording amendments to the Mesquite Island

[2:36:09] Voice 12: Local Trust Committee by-law number 98, site of business, Mesquite Official Community Plan

[2:36:13] Voice 12: 2020.

[2:36:13] Voice 12: 20. um the liscudi level trust committee annual business meeting schedule for 2020 and see

[2:36:27] Voice 12: the meeting procedures bylaw all right moved do

[2:36:32] Voice 14: you have a seconder peter you understood that

[2:36:34] Voice 13: i'm i am very concerned and will not support it or move it if as long as it says minor wording

[2:36:41] Voice 13: amendments. I'm fine with specific amendments. I don't think it's reasonable to restrict it to

[2:36:50] Voice 13: only minor or only wording amendments. I'm

[2:36:58] Voice 14: P.M. Keller. Do you have trouble changing that? I was

[2:37:01] Voice 14: also wondering about that.

[2:37:04] Voice 8: You could eliminate that. It's your pleasure.

[2:37:09] Voice 14: I'm sorry. It's up to

[2:37:11] Voice 8: you i mean give that to you so

[2:37:14] Voice 14: um i'm

[2:37:19] Voice 13: i i wanted to so why don't you make an amendment no no i

[2:37:24] Voice 13: would take out

[2:37:26] Voice 13: take out the words minor and

[2:37:28] Voice 13: wording okay so you haven't seconded it yet

[2:37:31] Voice 14: so uh there's a mover then um are you okay with removing i'm okay with removing minor and wording

[2:37:38] Voice 14: Okay, thank you. So then the motion as moved. Do you want to second that?

[2:37:44] Voice 14: I

[2:37:44] Voice 13: will second it.

[2:37:45] Voice 13: Thank you very much.

[2:37:46] Voice 14: And therefore, I'll ask if there's any discussion?

[2:37:50] Voice 14: No.

[2:37:51] Voice 14: No. All those in favor?

[2:37:53] Voice 14: Thank you. I'm in favor.

[2:37:55] Voice 14: That carries. And now there's one final item here.

[2:38:00] Voice 12: I move that the Mesquite Island Local Trust Committee request that Mesquite Island trustees each provide staff a written list of motions they intend to present at the special meeting.

[2:38:09] Voice 12: to consider, I'm going to remove a minor from this, to consider amendments to Liskety Local Trust Committee By-law number 98 cited as Liskety Official Community Plan 2020, no less than seven days prior to the meeting to be included in the meeting agenda package.

[2:38:24] Voice 12: All

[2:38:24] Voice 14: right, thank you, moved. Do we have a seconder?

[2:38:26] Voice 13: I will. Is seven days enough time? Isn't that when we normally have the agenda package come out?

[2:38:35] Voice 8: It's no less than seven. Yeah, I think that's a good question.

[2:38:39] Voice 8: let's

[2:38:39] Voice 13: say 10 days i'm

[2:38:43] Voice 14: fine with that thank you peter so uh 10 days there's

[2:38:49] Voice 13: 10 days enough

[2:38:49] Voice 13: planner color yes

[2:38:51] Voice 14: yeah yeah so 10 days is enough so are you prepared to second that motion yes i am

[2:38:56] Voice 14: all right thank you

[2:38:58] Voice 14: then so we'll just have any discussion

[2:39:00] Voice 14: I have a

[2:39:15] Voice 13: just a question. I should have asked this ahead of time. Well, I did suggest it.

[2:39:20] Voice 13: Is it possible we can arrange to have a meeting on the amendments before the 4th of December 6th of December.

[2:39:27] Voice 13: And that's mostly for you, Peter. You're by far the busiest.

[2:39:34] Voice 14: Oh, well, staff will arrange a meeting that would be synchronous with my calendar.

[2:39:38] Voice 14: So it's really a matter of the...

[2:39:41] Voice 13: Maybe we could do this, you know, offline or, you know, through...

[2:39:46] Voice 13: Of course, we can have electronic special meetings.

[2:39:49] Voice 14: Yeah.

[2:39:49] Voice 8: For us, it's a matter of producing an agenda and publishing advertisement.

[2:39:56] Voice 8: advertisement. So there are, there's more staffing requirements facilitating even a special meeting

[2:40:03] Voice 8: than it may seem like on the surface. So we'd have to actually look at staff's workload and

[2:40:08] Voice 8: schedule as well.

[2:40:10] Voice 13: Does publishing have to be done for a special meeting? Yes. Oh yeah.

[2:40:17] Voice 13: Is that, that just means public announcement of the meeting? No, the

[2:40:21] Voice 13: content of the meeting being

[2:40:28] Voice 13: Okay. Well, if we could do that, I think it would be a good idea to do it earlier.

[2:40:36] Voice 14: So what is it that you want us to do, Peter?

[2:40:40] Voice 13: To see if we could meet before the 6th of December.

[2:40:44] Voice 14: Okay. So the only question I have there is staff is committed to develop a report to the amendments that have been before us,

[2:40:53] Voice 14: renumbering to get us to what we now consider to be second reading.

[2:40:58] Voice 14: and this is now the 4th of October

[2:41:00] Voice 14: and so is there adequate time

[2:41:03] Voice 14: between now and the 6th of December

[2:41:05] Voice 14: to do that and have this sort of discussion?

[2:41:07] Voice 13: Well, this is the reason I wanted to make

[2:41:10] Voice 13: no amendments at this time,

[2:41:13] Voice 13: but they're done.

[2:41:16] Voice 13: If the 6th of December is the best we can do,

[2:41:19] Voice 13: it's the best we can do.

[2:41:20] Voice 14: Yeah, we'll come quick enough.

[2:41:23] Voice 13: Yeah,

[2:41:23] Voice 14: that's the answer is yes,

[2:41:25] Voice 14: that's the best we can do.

[2:41:28] Voice 14: All right, then. So this helps with the business,

[2:41:31] Voice 12: Trustee Kingston.

[2:41:32] Voice 12: I just have a question on the request from the Director of Government Relations of Comox First Nation requesting a meeting to discuss the OCP.

[2:41:48] Voice 12: And I just have a question about whether that's a meeting intended to be a meeting with staff,

[2:41:54] Voice 12: or is that intended to be a meeting with trustees and staff or just curious about what's contemplated

[2:42:01] Voice 12: there

[2:42:02] Voice 8: i'm not exactly sure that was my question back to him okay um i was i wasn't clear my

[2:42:10] Voice 8: assumption was that was just staff but yeah okay

[2:42:13] Voice 10: all right thank you for that

[2:42:16] Voice 10: the real evidence okay

[2:42:18] Voice 14: um so if that's it then i'll continue on to um section nine no delegations

[2:42:26] Voice 14: today section 10. uh there is correspondence associated with projects which is uh

[2:42:32] Voice 14: on the website and now peter i suggested if you had a piece of correspondence you received late

[2:42:38] Voice 14: this morning which could just be simply submitted and it would arrive on an extra agenda but if you

[2:42:44] Voice 14: wish to read it out at this time, then you can do so.

[2:42:48] Voice 13: I would, please. Kathy Rogers. I feel a need

[2:42:54] Voice 13: to express frustration and disappointment about this Island Trust meetings doing live streaming

[2:42:58] Voice 13: with no input from our public. I know COVID has messed up a lot of what we do to be normal.

[2:43:05] Voice 13: Sorry, what we know to be normal. But if Island Trust or any other organization for that matter

[2:43:10] Voice 13: has meetings to pass bylaws and put forward voting on matters that concern us as a community how is

[2:43:16] Voice 13: this fair and in our community's best interest this to me and david is this to me and david that

[2:43:23] Voice 13: island stress is not acting in our good faith uh sorry uh if they are voting and putting forward

[2:43:31] Voice 13: agendas that may be contrary to the wishes of the community without the community's input would you

[2:43:36] Voice 13: please express to island stress this concept of open communication doesn't cut it when the

[2:43:41] Voice 13: communication is one-sided thank you that's all she said and i think i've already forwarded that

[2:43:47] Voice 13: to you okay great

[2:43:50] Voice 14: well i'll thank the writer and um those are serious uh matters and considerations

[2:43:56] Voice 14: and just thanks so i'm going to move along that's a new business and the first item there is 11.1

[2:44:03] Voice 14: which is a request for decision regarding use fees by law.

[2:44:07] Voice 14: I'm guessing that you've all read it and understand it.

[2:44:11] Voice 14: Peter, Tim Peterson, I believe you're on the committee

[2:44:13] Voice 14: that has advanced this, is that correct?

[2:44:16] Voice 14: Or no, you're not on the committee?

[2:44:19] Voice 14: Yes, I am, yeah.

[2:44:19] Voice 9: Okay,

[2:44:20] Voice 14: so you probably have a better background

[2:44:21] Voice 1: than

[2:44:22] Voice 14: any of us.

[2:44:23] Voice 12: Awesomely.

[2:44:26] Voice 14: PM Coward, do you wanna address this at all?

[2:44:30] Voice 8: I'm glad to answer some questions,

[2:44:39] Voice 14: Okay,

[2:44:40] Voice 12: so in terms of working on this through the regional planning committee sort of came

[2:44:49] Voice 12: to our attention, I suppose, rather clearly at a meeting of, well, it's pre-COVID, so

[2:44:55] Voice 12: So it's a couple of

[2:44:56] Voice 5: years ago now

[2:44:57] Voice 12: that the cost of processing applications in the trust

[2:45:05] Voice 12: area was realizing about the fees were coming to somewhere around 17% of what they cost

[2:45:17] Voice 12: of the organization to process the fees.

[2:45:20] Voice 12: Um, so committee spent quite a bit of time, uh, thinking about, um, uh, well, I think

[2:45:30] Voice 12: everyone basically agreed that it wasn't really reasonable to ask the taxpayers in general

[2:45:35] Voice 12: to subsidize the costs of applications, which in many cases, uh, uh, result in a profit

[2:45:43] Voice 12: for the applicant and that it wasn't really reasonable to have the

[2:45:52] Voice 12: taxpayers subsidizing individuals especially to that extent which at that

[2:45:58] Voice 12: point that 17% you know the subsidy is 83% or something

[2:46:05] Voice 12: quite substantial and the taxpayers are picking up the tab for

[2:46:08] Voice 12: the for the people making the applications um so part of what went into this um this uh draft

[2:46:19] Voice 12: model bylaw um was looking at sort of where what the what should and could be done um the

[2:46:31] Voice 12: general decision was to try and capture close closer to 80 percent of the actual costs of

[2:46:38] Voice 12: processing applications um local trust committees have the ability to uh to adjust i think by i

[2:46:48] Voice 12: believe is 20 percent so that means it could be uh if the local trust committee decides to do so it

[2:46:55] Voice 12: could be as little as a 60 capture of the cost of processing the applications there's a number

[2:47:02] Voice 12: the number of cases where that we tried to build in

[2:47:10] Voice 12: concerning, you know, applications that have

[2:47:12] Voice 12: community benefit and there's a number that are maybe not

[2:47:18] Voice 12: as applicable for Liskini, but some of them were about

[2:47:21] Voice 12: applications that would provide local jobs

[2:47:23] Voice 12: or local affordable housing,

[2:47:27] Voice 12: other types of community benefits,

[2:47:29] Voice 12: whether it be like, you know, say for example,

[2:47:32] Voice 12: a health center or some kind of community um uh community amenity that that might be uh that that

[2:47:41] Voice 12: the application might be about that the fees could be lowered or waived and there's also in addition

[2:47:46] Voice 12: to that there's also an existing policy um where the exact executive committee can waive um

[2:47:53] Voice 12: application fees in certain cases so this report is basically the result of the committee hammering

[2:48:01] Voice 12: away at this for about uh two and a half years and this is as good as we got it um in terms of

[2:48:07] Voice 12: the recommendation today uh it asks that the lispini trust committee asks staff to draft a

[2:48:15] Voice 12: new fee bylaw based on the mall bylaw for lispiti that is not the same as us adopting

[2:48:21] Voice 5: a

[2:48:22] Voice 12: new fee by

[2:48:24] Voice 12: and so my thought is I'd like

[2:48:29] Voice 12: us to go ahead and ask staff to draft that new fee bylaw and then

[2:48:33] Voice 12: the local trust committee could have a look at it in more detail and see if that's where

[2:48:39] Voice 12: the direction we wanted to go at that point thank

[2:48:46] Voice 14: you very much Tim

[2:48:46] Voice 14: Peter John do you have

[2:48:48] Voice 14: any questions or would you like to make

[2:48:51] Voice 13: the motion i i had no questions i have a comment and and that

[2:48:56] Voice 13: is it's it represents a very hefty increase in many of the fees it's a little hard to determine

[2:49:03] Voice 13: because it's not parallel with our current fees bylaw but uh it it this has come up at least twice

[2:49:13] Voice 13: twice before between Laskiti Local Trust Committee

[2:49:16] Voice 13: and Trust Council.

[2:49:18] Voice 13: And both times my understanding is was fended off

[2:49:22] Voice 13: and Laskiti fees were not required to comply.

[2:49:28] Voice 13: The last time I'm aware of was when Chris Ferris

[2:49:33] Voice 13: and I think Jen Gobby were trustees together.

[2:49:36] Voice 13: So quite some time ago.

[2:49:37] Voice 13: I understand why the trust would like to reclaim 80%

[2:49:42] Voice 13: and of the cost of handling an application.

[2:49:45] Voice 13: But I'm not sure it's reasonable to ask Luskete Islanders.

[2:49:50] Voice 13: We don't have very many applications.

[2:49:53] Voice 13: It's costing us money, but not a huge amount of money, I think.

[2:49:56] Voice 13: And I think that what is going to result if we raise our fees substantially

[2:50:03] Voice 13: is that we're going to get fewer and fewer applications

[2:50:06] Voice 13: because it's just too expensive to apply.

[2:50:10] Voice 13: And I don't think that's a good thing.

[2:50:12] Voice 13: I think that the Islands Trust, the citizens of Luskete and of the trust area and the province generally want to have a say in what's done.

[2:50:22] Voice 13: And this is the process. And I think that as the public, we should pay for that say.

[2:50:30] Voice 13: We should contribute to the costs of it.

[2:50:33] Voice 13: We can argue about what's a reasonable contribution and what isn't.

[2:50:37] Voice 13: but I think that that one of the reasons we don't get many applications is that our fees are just

[2:50:44] Voice 13: very high and raising the more I don't think is is in the public interest in the sense of

[2:50:50] Voice 13: the Liskety public. Trustee Peterson.

[2:50:56] Voice 12: Yeah so to your point Trustee Johnson I think that

[2:51:00] Voice 12: what this recommendation does is it brings the brings a suggested new fee

[2:51:09] Voice 12: schedule to the local trust committee and then that gives us actually an

[2:51:15] Voice 12: opportunity to discuss it and to get public input on it and so I think that

[2:51:25] Voice 12: that's it's preferable for us to uh ask staff to draft us a new bylaw that we can bring to public

[2:51:32] Voice 12: and discuss uh rather than punting it down the road uh i will note that when fees are um uh

[2:51:42] Voice 12: not increased uh incrementally over long periods of time um what the inevitable

[2:51:51] Voice 12: alternative is that fees jump considerably at once.

[2:51:55] Voice 12: And so by resisting raising fees over the long term,

[2:52:01] Voice 12: the disparity gets larger and larger.

[2:52:05] Voice 12: I'm not necessarily advocating that we raise

[2:52:07] Voice 12: the fees for Liskety.

[2:52:11] Voice 12: I think with committee work,

[2:52:12] Voice 12: it's quite clear that trust-wise it's a problem

[2:52:17] Voice 12: of a scale that is certainly not going to be the same as what's going on on

[2:52:23] Voice 12: the ski because by the very few number of applications but I think it's

[2:52:29] Voice 12: absolutely appropriate for us to to us to get a draft to look at and open the

[2:52:38] Voice 12: community discussion on it and so I'm prepared to make a motion so that we can

[2:52:44] Voice 12: and we can have that discussion with the public.

[2:52:46] Voice 12: I don't think it's appropriate for us as trustees

[2:52:49] Voice 12: just to decide that since they haven't been raised

[2:52:53] Voice 12: and we don't like fees that we're not willing to discuss it.

[2:52:57] Voice 12: So I'd rather we discuss it.

[2:52:59] Voice 13: They

[2:53:00] Voice 12: have

[2:53:02] Voice 13: been raised and I'm not against discussing it.

[2:53:04] Voice 13: I question the value of asking staff to do something

[2:53:08] Voice 13: if there's a high likelihood that we won't proceed.

[2:53:11] Voice 13: I mean, if it's

[2:53:12] Voice 13: just an hour's work, that's one thing, but if it's a day's work, that's

[2:53:17] Voice 13: a significant cost in itself.

[2:53:20] Voice 14: Well, Peter, as you know, we'll always keep an open mind about the outcome of the

[2:53:25] Voice 14: bylaw, and I think I agree with Tim.

[2:53:28] Voice 14: I think we need to see the numbers so then we can completely say that, yes, this is going

[2:53:32] Voice 14: up too much or it's not going up enough with each of the areas that are applicable to Liskety.

[2:53:39] Voice 14: and this is happening trust-wide so the initiative to actually make it so is not as onerous as it

[2:53:49] Voice 14: might be if we were just doing it individually so I'm in favor of a motion going ahead so we

[2:53:56] Voice 14: can actually see the numbers and see what's really going to what the real impact is going to be on

[2:54:00] Voice 14: the numbers

[2:54:00] Voice 13: the numbers are in the model bylaw that's part of the report

[2:54:09] Voice 13: and you know as I said they don't align with our fees so there's quite a bit of interpretation

[2:54:15] Voice 13: and we

[2:54:16] Voice 14: don't have the specific uh bylaw in front of us and I would like to see

[2:54:21] Voice 14: okay we're not committing to anything at this point yeah all

[2:54:28] Voice 12: right uh yeah I'll make a motion

[2:54:30] Voice 12: I'll just make one more point before I do and that is if we receive a new fee bylaw draft from staff

[2:54:38] Voice 12: Yeah, there is actually nothing that prevents us

[2:54:43] Voice 12: from amending that as we see fit too.

[2:54:46] Voice 12: So it's not like we have to get a draft by-law

[2:54:50] Voice 12: and it's either adopted in its entirety or throw it out.

[2:54:56] Voice 12: So there is still flexibility there.

[2:54:58] Voice 12: So I'm gonna move that the Luskegee Local Trust Committee

[2:55:00] Voice 12: request staff to draft a new fee by-law

[2:55:03] Voice 12: based upon a model fee by-law

[2:55:05] Voice 12: of attached trust council policy 5.6.1 application processing services

[2:55:11] Voice 12: moved to have a seconder peter no

[2:55:13] Voice 13: i don't want to second it okay

[2:55:16] Voice 14: i will second the

[2:55:17] Voice 14: motion to get the discussion on the table you wish to speak to your motion i

[2:55:21] Voice 12: think i discussed it uh

[2:55:24] Voice 12: enough i i don't feel there's more to add no i

[2:55:29] Voice 13: have nothing further to add okay thank you

[2:55:32] Voice 13: I'm

[2:55:32] Voice 14: going to call the vote. All those in favor? Any opposed?

[2:55:37] Voice 13: I'm abstaining, which counts in favor. Thank

[2:55:40] Voice 14: you very much, Kerry.

[2:55:43] Voice 14: OK, so meeting procedures bylaws, next item 11.2.

[2:55:47] Voice 14: And Flannery, you're kind of walking this one in. So

[2:55:50] Voice 14: tell us what you'd like to do there.

[2:55:52] Voice 14: yeah

[2:55:53] Voice 8: so um uh first i'll say i have actually brought a copy of the meeting procedures bylaw

[2:56:02] Voice 8: and um with what i think will end up being recommended amendments to it um the the way

[2:56:10] Voice 8: that i have the draft and um trustee johnson i emailed you a copy of that just just a few minutes

[2:56:17] Voice 8: ago. So this is kind of a quick and dirty draft of what I think it would end up looking

[2:56:25] Voice 8: like. And what this draft would allow for is for you to have your regular meetings as

[2:56:31] Voice 8: well as special meetings electronically. And just some background on it, you know,

[2:56:36] Voice 8: the new regulation by the province, again, has gone into effect, but because our local

[2:56:45] Voice 8: meeting procedures bylaws don't allow electronic meetings yet it's really this is one of the

[2:56:51] Voice 8: impediments for us to do it you all are aware of that um once we update the bylaw that would

[2:56:56] Voice 8: that would allow for it um regular from a regulatory point of view um we still have a

[2:57:05] Voice 8: responsibility um and this is true now um when we have this when we have a special meeting whether

[2:57:13] Voice 8: that's electronic or not, you have to provide an in-person location where somebody can come

[2:57:21] Voice 8: and see and hear the meeting. There is no regulatory requirement that the public be

[2:57:29] Voice 8: able to speak at a meeting. It's only hearing and seeing. So during the emergency orders,

[2:57:38] Voice 8: there was, that requirement was still in place as well.

[2:57:44] Voice 8: And the way that Island's Trust dealt with it

[2:57:46] Voice 8: was by advertising the Victoria office as the location.

[2:57:53] Voice 8: And there has to be a place, again,

[2:57:55] Voice 8: place that the public may go to see it.

[2:57:57] Voice 8: And there has to be a staff person present

[2:57:59] Voice 8: at that location, wherever it's advertised as well.

[2:58:02] Voice 8: So the new meeting procedures bylaws

[2:58:05] Voice 8: will still have to take that into account.

[2:58:06] Voice 8: that will continue to be a requirement um and uh what else do i want to say about that

[2:58:14] Voice 8: so my intention this this is not a draft that is available to make a motion on today

[2:58:22] Voice 8: in terms of readings it's not a fully formed bylaw so we can't do readings on it today but um but

[2:58:30] Voice 8: but I can bring you a draft by-law

[2:58:33] Voice 8: to have first, second, and third reading

[2:58:36] Voice 8: on at your special meeting

[2:58:37] Voice 8: if that's the way you wanna look at.

[2:58:39] Voice 8: It's an administrative by-law,

[2:58:41] Voice 8: therefore it's not subject to public hearing

[2:58:43] Voice 8: unless you want it to be.

[2:58:44] Voice 8: It's not required in a public hearing

[2:58:46] Voice 8: or any sort of public comment period

[2:58:49] Voice 8: other than it's being presented at a public meeting

[2:58:53] Voice 8: and the public can see it and comment on it if they'd like.

[2:59:00] Voice 8: So, I think that's, and then of course after the third bidding, so we go to EC for final

[2:59:08] Voice 8: approval and then back to you for adoption, and that would be the process.

[2:59:14] Voice 14: Thank you.

[2:59:16] Voice 14: I've just had a few remarks from my conversations at EC is that it's happened rapidly for us

[2:59:29] Voice 14: when the orders were released and the legislation came through and the notice for us to

[2:59:35] Voice 10: make

[2:59:36] Voice 14: it so.

[2:59:37] Voice 14: And so we're kind of a bit behind that because there just hasn't been enough time, adequate

[2:59:42] Voice 14: notice for us to get ahead of it.

[2:59:44] Voice 14: But staff, the Alton Trust are working on this and collaborating together.

[2:59:48] Voice 14: There are some subtleties around to do with this, with the need for public attendance,

[2:59:54] Voice 14: meeting spaces, how will this electronic thing, this is actually the beta testing right here

[3:00:00] Voice 14: is whether or not this technology is actually going to work to allow us to provide

[3:00:04] Voice 14: that electronic participation which, as you recall,

[3:00:08] Voice 14: council voted not to hire staff to facilitate this.

[3:00:12] Voice 14: We're trying to create it thinking out of the box and finding a way to do it by ourselves.

[3:00:18] Voice 14: In fact, the burden lies on the chairs to set this up,

[3:00:21] Voice 14: arrange it, take the recording that's recorded and deposit it somewhere if that's what's required.

[3:00:27] Voice 14: required. And so I think we need to respect that staff need the

[3:00:33] Voice 14: time to collaborate together to come to bring us a bylaw that is

[3:00:40] Voice 14: anticipating all of the potential needs, including the

[3:00:44] Voice 14: public's concerns about health and the like. So I support this.

[3:00:51] Voice 14: I'm really glad that Heather has been able to bring this to us

[3:00:53] Voice 14: today you know it was believe it or not the skeedy island was leading the edge

[3:00:57] Voice 14: and um and this is going to continue to facilitate rolling out across the unstressed area so we'd

[3:01:04] Voice 14: appreciate people supporting it and do you have a recommended motion press or i

[3:01:09] Voice 8: don't i don't um

[3:01:11] Voice 8: and there's really not unless you really want to put a motion on that you want to see the bylaws

[3:01:16] Voice 8: i mean well you already have you're going to consider the bylaw at your next meeting okay

[3:01:20] Voice 8: Okay, so

[3:01:22] Voice 3: we've done all that we need to do.

[3:01:23] Voice 13: We've done

[3:01:23] Voice 8: all that we need to do.

[3:01:24] Voice 8: Okay,

[3:01:24] Voice 13: I am sorry, I need to say,

[3:01:27] Voice 13: if you look at our current meetings procedures bylaw,

[3:01:31] Voice 13: section 19 and 20 restrict the number of trustees

[3:01:35] Voice 13: who can participate in the meeting electronically

[3:01:38] Voice 13: and restrict each trustee

[3:01:41] Voice 13: from attending two meetings consecutively electronically.

[3:01:46] Voice 13: electronically.

[3:01:48] Voice 13: And those two sections can be waived by unanimous vote.

[3:01:53] Voice 13: Doesn't take an amendment to the bylaw,

[3:01:55] Voice 13: just a vote of the local trust committee

[3:01:57] Voice 13: to waive those two sections.

[3:02:00] Voice 13: And I move that we waive sections 19 and 20

[3:02:05] Voice 13: of the current meetings procedures bylaw.

[3:02:08] Voice 13: If we don't, I will not be able to participate

[3:02:11] Voice 13: in the special meeting.

[3:02:16] Voice 12: That's not the case.

[3:02:17] Voice 12: No,

[3:02:17] Voice 14: that's not the case, Peter.

[3:02:21] Voice 12: You will be able to participate in the special meeting.

[3:02:22] Voice 13: You're right, because

[3:02:23] Voice 13: it does say two regular meetings, and it's

[3:02:26] Voice 13: not a regular meeting.

[3:02:27] Voice 14: No, it could be the 10th regular meeting, and you'd still be able to, because it's a

[3:02:30] Voice 13: special meeting, not

[3:02:32] Voice 14: a regular meeting.

[3:02:33] Voice 13: I was wrong, but I would like to have the local trust committee waive 19 and 20, and we can do that just by a unanimous vote.

[3:02:47] Voice 13: I don't see any disadvantage to doing that.

[3:02:50] Voice 13: And you know, Peter,

[3:02:52] Voice 14: I do not have that in front of me. I am not able to consider that motion,

[3:02:58] Voice 14: because I don't think that that's what that section in that bylaw means.

[3:03:04] Voice 14: Can I just finish? Yes. What that means in that section, from my recollection,

[3:03:10] Voice 14: is that if the body convenes, and two people are unable to attend, and unable to attend,

[3:03:16] Voice 14: and I think it's the assumption there,

[3:03:18] Voice 14: then the committee can waive their attendance

[3:03:23] Voice 14: at that meeting, not waive the clause in the by-law.

[3:03:28] Voice 14: It requires an amendment to the

[3:03:29] Voice 13: by-law to waive that.

[3:03:31] Voice 13: I can read you the exact wording.

[3:03:35] Voice 13: I would need advice on that.

[3:03:39] Voice 14: But I don't know that it's furthering us.

[3:03:41] Voice 14: Why can't we just simply not amend the by-law,

[3:03:44] Voice 14: which is the right thing to do?

[3:03:47] Voice 13: because we can waive those two provisions by unanimous vote we can also amend the bylaw

[3:03:59] Voice 13: i asked

[3:04:00] Voice 13: that this be put on the agenda and i let you know that i wanted on the agenda and you said

[3:04:07] Voice 13: the proper thing to do is to bring it up at the beginning of the meeting i've done that and i

[3:04:11] Voice 13: i would like to make that motion if nobody seconds it or if one of you votes against it it doesn't

[3:04:22] Voice 14: so

[3:04:23] Voice 12: i i'm looking over this uh trustee johnson and it appears to me that we in fact need to

[3:04:29] Voice 12: to achieve what you're hoping to achieve that we would need to amend this bylaw and the reason is

[3:04:37] Voice 12: uh because clause 22 says that we may waive the restrictions in 19 and 20 but it is not

[3:04:43] Voice 12: I do not mention waiving the restrictions in clause 21.

[3:04:50] Voice 12: I don't think it actually achieves what you're hoping to achieve to without it pertaining to 21.

[3:04:56] Voice 12: So I think we would actually need to amend 22.

[3:05:00] Voice 8: The numbering's off.

[3:05:01] Voice 12: The numbering's off.

[3:05:03] Voice 12: I'm letting this get incorrect.

[3:05:05] Voice 12: Anyway, the page I'm looking at, which is, of course, it's a work in progress here.

[3:05:11] Voice 12: it's got some things that are you know suggested to be struck out i i don't see why we can't wait

[3:05:16] Voice 12: and do this at our next meeting when we have a a better report on us i

[3:05:22] Voice 13: i don't know why we would

[3:05:23] Voice 13: need a report do we want to restrict only one trustee can attend a regular meeting

[3:05:30] Voice 13: no electronically no do we want to say that no trustee can attend two consecutive regular

[3:05:36] Voice 13: regular meetings electronically

[3:05:38] Voice 12: but but the way i read this peter is that this is waiving it for

[3:05:42] Voice 12: an individual meeting no it's what

[3:05:45] Voice 10: it

[3:05:46] Voice 12: sounds like you're talking about is more like an amendment

[3:05:50] Voice 12: because otherwise we need to read this and waive this every time we want to enact that for the next

[3:05:56] Voice 12: meeting yes and

[3:05:59] Voice 13: so that means it has to be

[3:06:00] Voice 12: done every meeting it

[3:06:02] Voice 13: doesn't say anything like that

[3:06:03] Voice 13: it says the local trust committee may waive the restrictions in section 19 and 20 by unanimous

[3:06:10] Voice 13: resolution provided the waiver does not conflict with provincial legislation and regulation

[3:06:15] Voice 13: that enables electronic meetings i don't think it conflicts but i don't know that and if it does the

[3:06:22] Voice 13: fact that we waived it is irrelevant we can't do it okay

[3:06:26] Voice 14: well um it's not so

[3:06:28] Voice 13: i wish to put

[3:06:31] Voice 13: that motion to the meeting if nobody seconds it okay you go ahead i move that the city local

[3:06:39] Voice 13: trust committee wave section waves provisions 19 and 20 of the uh meeting procedure let's get

[3:06:47] Voice 13: the island major meetings procedure by law pursuant to section 21 which permits waving

[3:06:54] Voice 13: those restrictions okay

[3:06:59] Voice 14: well the number seems wrong because according to the piece of paper

[3:07:03] Voice 14: are having fun with me which is part of the problem is uh it's section 22. well i think that is good

[3:07:21] Voice 14: okay so that's that's that's moved do i have a second

[3:07:28] Voice 14: that's not that motion has not been seconded peter i'm sorry and so we won't advance that

[3:07:35] Voice 14: Now I've lost track of where we are and we don't need to make a motion to get staff to

[3:07:42] Voice 14: bring us back a new meeting for the new bylaw and therefore unless there's any further business

[3:07:48] Voice 14: there, thank you for that Tim, any further business that'll continue with our agenda.

[3:07:56] Voice 14: So trust conservancy report nothing today. Application report on page 141

[3:08:03] Voice 14: on September 27th.

[3:08:06] Voice 14: I'll just ask simply trustees

[3:08:08] Voice 14: if you have any questions of staff

[3:08:09] Voice 14: with respect to the applications report.

[3:08:12] Voice 14: Page 141.

[3:08:16] Voice 14: Not me.

[3:08:17] Voice 14: Nope, nope, okay.

[3:08:18] Voice 14: So we'll receive that information.

[3:08:21] Voice 14: Trustees local expense report dated July 2021

[3:08:24] Voice 14: on page 142.

[3:08:28] Voice 14: Is there for your information

[3:08:29] Voice 14: and you really need to reach out to the financial client

[3:08:33] Voice 14: I believe, if you have any questions with respect to that, so let's do that.

[3:08:39] Voice 14: Can

[3:08:40] Voice 13: I ask, can I make two comments?

[3:08:42] Voice 13: You can try that.

[3:08:44] Voice 13: They're very brief.

[3:08:45] Voice 13: I'm wondering why we don't have an August month-end report.

[3:08:48] Voice 13: That should be out by now.

[3:08:50] Voice 13: And mostly I want to say that, sorry, we've spent about half of our budget in a third

[3:08:58] Voice 13: of the year.

[3:08:59] Voice 14: Yeah.

[3:09:00] Voice 14: So we're

[3:09:00] Voice 13: overspending a bit.

[3:09:02] Voice 13: okay and i actually have a question maybe maybe we don't know what is what's the roughly hundred

[3:09:11] Voice 13: dollars trustee expense because

[3:09:14] Voice 3: 99

[3:09:15] Voice 13: .31 is a trustee expense i

[3:09:19] Voice 3: think you're gonna have to ask uh

[3:09:22] Voice 13: okay

[3:09:23] Voice 13: yeah

[3:09:24] Voice 5: um unless somebody knows well

[3:09:30] Voice 12: i'm just gonna say uh if you go to the um if you go to the report

[3:09:38] Voice 12: but I think it's in the web dev or actually no it's easy the one that's emailed to us

[3:09:43] Voice 12: yeah there's always a section that's not to be included in the um in the agenda package and it

[3:09:51] Voice 12: breaks this stuff down in more detail names and names and stuff it's usually there yeah

[3:09:55] Voice 14: thank

[3:09:56] Voice 12: you you get to find there okay

[3:09:58] Voice 14: great thank you so we'll receive that for information

[3:10:12] Voice 5: I have

[3:10:13] Voice 13: several questions. I don't know how important they are. How are we doing for time?

[3:10:20] Voice 14: It's quarter after 2, so keep going.

[3:10:23] Voice 14: on well

[3:10:25] Voice 13: under the uh first one the uh first nation's reconciliation uh i when the letters

[3:10:32] Voice 13: should be due about now aren't they that we write annually i wonder when they were last done

[3:10:37] Voice 13: um that's probably correct yes they

[3:10:41] Voice 8: may have gone out and it's been a few months i believe

[3:10:45] Voice 8: okay

[3:10:45] Voice 13: in past years we've had trustees have had copies of them and i haven't seen them

[3:10:52] Voice 8: we'll get one too

[3:10:54] Voice 13: okay and i wonder if we'll ever invite an elder to come to a meeting it

[3:10:58] Voice 13: would be quite expensive to do that i think to come that

[3:11:02] Voice 13: we'd

[3:11:03] Voice 14: want a budget for it yeah

[3:11:04] Voice 13: yeah okay

[3:11:05] Voice 13: and uh work with first nations government on engagement principles for inclusive land use

[3:11:12] Voice 13: marine use and climate change planning advocacy i wonder i don't understand what that means and

[3:11:18] Voice 13: is that something we are doing or will do are you on which page are you on

[3:11:25] Voice 2: there's some 143 yeah

[3:11:27] Voice 14: all right this

[3:11:29] Voice 14: is d what is key this is item d

[3:11:46] Voice 10: yes we

[3:11:47] Voice 13: lost you here no i'm i hope not have you can you hear me yeah yeah i just wonder what that

[3:11:55] Voice 13: what this means and is this something that we will do is this something we are doing i think

[3:12:02] Voice 14: it's an aspiration

[3:12:02] Voice 13: okay you know i i do know that we adopted it as recommended by trust counselor or

[3:12:09] Voice 13: the uh uh sipa it

[3:12:12] Voice 12: was by the sipa recommendation yeah it's an

[3:12:15] Voice 13: aspiration okay and i guess if we

[3:12:20] Voice 13: meet with the administrator at comox that will be sort of it yeah yeah exactly

[3:12:27] Voice 13: my next question is uh and i can't read what number three review permitted uses up oh that's

[3:12:33] Voice 13: sorry that's the next item that's not uh standing resolution okay

[3:12:39] Voice 14: so then you're um okay on that

[3:12:41] Voice 14: standing resolutions then okay so local trust committee web page if there's any interest in

[3:12:49] Voice 14: amendments or changes there no okay so then i'll go to 13.1 page 146 is the top priorities

[3:12:57] Voice 14: And there we have our top priorities list.

[3:13:00] Voice 14: One, two, three items.

[3:13:04] Voice 14: Any questions on those

[3:13:05] Voice 5: three top priorities?

[3:13:08] Voice 5: Looks like we're in order.

[3:13:12] Voice 5: Okay, so we'll receive that for information.

[3:13:15] Voice 14: And then our projects list is on page 148.

[3:13:19] Voice 14: That's the most substantive list for us to consider.

[3:13:25] Voice 14: Are there any changes to that list at this time?

[3:13:28] Voice 14: I

[3:13:28] Voice 13: have a couple of questions.

[3:13:29] Voice 13: Number three, review permitted uses upland to the barge ramp.

[3:13:33] Voice 13: And it's options to make the current uses associated with the barge ramp legal.

[3:13:38] Voice 13: Are there any still going on that are an issue?

[3:13:42] Voice 13: Illegal uses?

[3:13:43] Voice 13: Tim Peterson.

[3:13:45] Voice 12: Every time a piece of freight is taken off a barge or a boat and landed on the ground off of the concrete,

[3:13:54] Voice 12: It is an illegal use according to the regulations, which is ridiculous.

[3:14:01] Voice 12: But then clearly it's ongoing all the time.

[3:14:05] Voice 12: We're just essentially we're an enforcement action away from having that shut down.

[3:14:12] Voice 12: Because of the way that our projects list goes and staffing and everything else,

[3:14:21] Voice 12: um you know in terms of resourcing we haven't been able to resource this project

[3:14:26] Voice 12: um to get anywhere with it but the reason it's there is because our our essentially our daily

[3:14:33] Voice 12: use is deemed illegal and uh i asked that it be put here at the request of several community

[3:14:40] Voice 12: members it's unfortunately haven't been able to make any headway but it needs to be here until

[3:14:45] Voice 12: we resolve it or until you know an agency magically makes what our normal activities that

[3:14:52] Voice 12: we're doing somehow legally conforming because right now it's not that's why it's there yeah

[3:15:01] Voice 13: this came up I believe when fuel was being sold there and you know it's one of the ways to fix it

[3:15:08] Voice 13: and it seems to me the simplest way is to get a lease or license of occupation for part of the

[3:15:14] Voice 13: parking lot at the top of the ramp or wherever we want to put stuff on the ground well

[3:15:18] Voice 12: and we did

[3:15:19] Voice 12: talk to in our uh discussion with the power of a regional district we did ask uh uh staff to um

[3:15:29] Voice 12: talk to each other about what did that getting that lease might look like i

[3:15:33] Voice 12: i haven't bugged russ about it in a while because it was but i know that was on our cao's plate

[3:15:39] Voice 12: that he agreed that he would be a part of that discussion

[3:15:43] Voice 12: between the regional district and Islands Trust

[3:15:47] Voice 12: and see about sort of what the implications

[3:15:50] Voice 12: for the regional district taking out that lease would be.

[3:15:53] Voice 12: I haven't heard anything in quite some time,

[3:15:55] Voice 12: but that was the last we actually made any advancement on

[3:15:58] Voice 12: was that meeting.

[3:15:59] Voice 4: Right.

[3:16:00] Voice 4: Yeah.

[3:16:02] Voice 14: Obviously on that item, it says to research and report back

[3:16:07] Voice 14: that element would that solution would be a part of that research and reporting back and uh

[3:16:15] Voice 14: i'm not going to make any excuses to the ceo but uh he's a busy guy it's hard to imagine this might

[3:16:22] Voice 14: be a priority in respect to the fact that it's only a project not a priority at the ltc but if

[3:16:28] Voice 14: we are meeting with the regional district it would be a good opportunity to raise it just as a matter

[3:16:33] Voice 14: of course but i don't know that we have that meeting planned anything else on the truck

[3:16:39] Voice 14: on

[3:16:40] Voice 13: that same issue could we ask either our regional director or the liskady community

[3:16:45] Voice 13: association to see if they are willing to do anything about that well that would

[3:16:51] Voice 12: be up to them

[3:16:52] Voice 12: that would be up to the association i just know on my calendar i have a uh catholic

[3:17:00] Voice 12: a regional district on stress protocol meeting uh listed for october 15th of this month yeah

[3:17:07] Voice 12: i just see i'm seeing

[3:17:09] Voice 13: that on my calendar i noticed

[3:17:10] Voice 12: that the other day so

[3:17:11] Voice 12: perhaps we can discuss it again then in about two weeks

[3:17:16] Voice 12: so

[3:17:17] Voice 13: is this something that just happened because if you hadn't mentioned it it would have passed me by

[3:17:21] Voice 13: it's

[3:17:22] Voice 12: been sitting on my calendar for ages i just happened to be going through

[3:17:25] Voice 12: my calendar the other day and i just i popped it up again because i thought didn't i see something

[3:17:30] Voice 12: about that it's a week friday yeah it is a week friday yeah

[3:17:34] Voice 10: and

[3:17:35] Voice 14: look at my calendar and i do

[3:17:37] Voice 14: believe the cao will be attending that meeting great okay both of you both perfect okay we have

[3:17:45] Voice 14: consensus in the room anything else on the top on this project was peter yeah

[3:17:52] Voice 13: number five scotty

[3:17:53] Voice 13: bay shoreline there is public access to the shoreline road access it's not accessible and

[3:17:58] Voice 13: And what we're looking at is the possibility of having a public dock rather than road access.

[3:18:06] Voice 13: Well,

[3:18:06] Voice 14: when that gets

[3:18:07] Voice 13: on our list, we can

[3:18:08] Voice 14: discuss the scope of it, I guess.

[3:18:10] Voice 13: Okay.

[3:18:10] Voice 13: It's not something we're asking the local trust committee or staff to do.

[3:18:15] Voice 13: Oh.

[3:18:18] Voice 13: So why

[3:18:18] Voice 14: is it on our list?

[3:18:19] Voice 13: because hopefully the the community the people involved can do it and come to you uh with

[3:18:27] Voice 13: whatever they uh whatever they need or want after they've done it as a suggestion and this is a

[3:18:35] Voice 14: sign

[3:18:35] Voice 13: that you were interested in it oh i see yeah

[3:18:39] Voice 14: the only trouble with that is we wouldn't

[3:18:42] Voice 14: want to set an expectation that when they show up here on monday and say hey we want you to do

[3:18:46] Voice 14: this will be that you do it oh

[3:18:48] Voice 13: yeah they're not going to do that soon as i said earlier i put the

[3:18:54] Voice 13: word out is anybody interested and got no response oh well okay so we'll keep

[3:18:59] Voice 14: that on your list

[3:19:00] Voice 14: yeah thank you

[3:19:01] Voice 14: all right thank you very

[3:19:02] Voice 14: much anything else on the budget list

[3:19:04] Voice 14: no okay well guess what we're up to our upcoming meeting so we are not having another regular

[3:19:11] Voice 14: meeting on December 6th. That was cancelled earlier, but we are having an electronic meeting on December 6th and the details have been made available.

[3:19:20] Voice 14: So, in fact, I like that idea of cancelling one meeting on just one day and having another meeting on the same day. It's just beautiful.

[3:19:31] Voice 14: So, we have reached adjournment. There's nothing further on our agenda today.

[3:19:36] Voice 13: me that's spectacular within two minutes of when it was predicted in the agenda package

[3:19:44] Voice 13: 220 and my computer tells me it's 222.

[3:19:48] Voice 14: oh well there we go then okay amazing

[3:19:51] Voice 14: so uh thank everybody in the public for joining us today and thank you trustees for being here

[3:19:56] Voice 14: and participating in this hybrid meeting is the phrase that seems to be being used across

[3:20:02] Voice 14: us the province everybody is struggling with how to do this and it may not seem like it but we're

[3:20:09] Voice 14: actually ahead of the curve provincially with lots of places that aren't even close to being able to

[3:20:16] Voice 14: figure out how to do this and um so we'll just keep doing the best we can and i want to thank

[3:20:21] Voice 14: our staff mark van vinkle in the background and the support from the cao's office and

[3:20:28] Voice 14: and IT for facilitating this and thank everybody very much.

[3:20:32] Voice 14: Have a great rest of your day.

[3:20:36] Voice 13: Peter, can I ask a question about that?

[3:20:38] Voice 13: Would it take much more technology

[3:20:40] Voice 13: to include people in a Zoom type meeting

[3:20:46] Voice 13: where they could participate as well as witness?

[3:20:50] Voice 14: Yes, that is what will require a staff member to manage

[3:20:53] Voice 14: because the chair or the staff that are in front of you

[3:20:57] Voice 14: today cannot manage that is

[3:20:59] Voice 13: that something that one of the trustees or both of them together

[3:21:02] Voice 13: could manage or is it a no

[3:21:05] Voice 14: because you need your full attention in the meeting not figuring out

[3:21:08] Voice 14: who's going to be advanced to the speaker's list next

[3:21:11] Voice 13: okay yeah all right what about a does that

[3:21:15] Voice 13: take a an island's trust staff member to do that yes

[3:21:19] Voice 14: okay

[3:21:21] Voice 13: you couldn't take a local what about a

[3:21:23] Voice 13: local hired contracted person well

[3:21:26] Voice 14: it requires special expertise and training and security access

[3:21:30] Voice 14: and the like i would say yes all of that's possible but again you have to facilitate and

[3:21:35] Voice 14: coordinate that yeah

[3:21:36] Voice 13: okay the last thing is i volunteered before and for the special meeting

[3:21:41] Voice 13: on the 6th what i would like to do and i'm willing to do is to be down there at the health center

[3:21:47] Voice 13: for anybody who would like to see and hear the meeting that doesn't have access to the internet

[3:21:53] Voice 13: or hear it, but doesn't have any access to the telephone.

[3:21:57] Voice 13: And that's just something I can do on my own.

[3:22:00] Voice 13: Okay, well I see Heather is nodding her head there,

[3:22:03] Voice 13: so no doubt she'll be

[3:22:04] Voice 14: in contact with you.

[3:22:05] Voice 14: Okay, thank you.

[3:22:07] Voice 14: All right, thank you both.

[3:22:09] Voice 14: Any further business today?

[3:22:10] Voice 14: Then I'll call for a motion for adjournment.

[3:22:13] Voice 14: Moved.

[3:22:14] Voice 14: Seconded.

[3:22:15] Voice 14: I'll second.

[3:22:16] Voice 14: All those in favor?

[3:22:17] Voice 14: Thank you everybody for joining us.

[3:22:19] Voice 13: Thank you.

[3:22:20] Voice 13: Thank you.

[3:22:21] Voice 14: Bye.