Islands Trust Conservancy Board regular meeting, October 5, 2021

[0:00:03] Voice 8: call meeting is open

[0:00:05] Voice 8: um good morning everyone thank you all for joining us today for the

[0:00:10] Voice 8: island's just conservancy board meeting my name is kate louis stanford i'm the chair of the

[0:00:15] Voice 8: constituency i want to begin the meeting by acknowledging that we are gathering today

[0:00:20] Voice 8: virtually and in person from locations across the treaty and unceded territories of coast salish

[0:00:27] Voice 8: people. And those of us that are in the boardroom today, we are

[0:00:31] Voice 8: honoured to be in the lands of the

[0:00:34] Voice 8: Wollongan people of Esquimalt and Osama. Thank you. Today I'm joined by Vice Chair Sue Ellen Fast

[0:00:43] Voice 8: from Bowen Island. And she's also a Municipal Councillor for Bowen. Doug Fenton from Thetis

[0:00:51] Voice 8: Island, and he's an elected member as well. Our appointed members are Linda Adams from Salt Spring

[0:00:59] Voice 8: Island, and our newest board member, welcome, Risa Smith. This meeting is being conducted

[0:01:07] Voice 8: electronically, and the regular portion of the meeting is going to the public to attend.

[0:01:15] Voice 8: Who's on for overlook? Who do we have today? Kate Emmings is our Island's Trust Fitzgerald

[0:01:22] Voice 8: its manager is nula's meeting us later is that right okay uh

[0:01:28] Voice 5: she's here but we'll ask that staff

[0:01:30] Voice 5: turn off their cameras unless they've got um okay on the agenda so for

[0:01:37] Voice 8: reese's benefit nula murphy

[0:01:40] Voice 8: is our property management specialist and she'll come on

[0:01:42] Voice 7: a bit later

[0:01:43] Voice 8: jemma green is our covenant

[0:01:45] Voice 8: management and outreach specialist i'm not sure if we'll see her today katherine martel is our

[0:01:50] Voice 8: ecosystem protection specialist, and I did see her a minute ago. And you've met Coraline Strachan,

[0:01:56] Voice 8: she's our administrative assistant. And of course, Carla Funk is our acting fundraising specialist,

[0:02:04] Voice 8: and she was the one that took our photographs. And Wendy Tyrell, maybe we will see, is our species at

[0:02:10] Voice 8: risk coordinator. And if any technical issues come up, it'll be Mark Van Bake who will help us. He's

[0:02:17] Voice 8: our technical person here. This meeting is an official forum for the Island's Trust Conservancy

[0:02:23] Voice 8: to make decisions about land management and securement, as well as conservation planning

[0:02:29] Voice 8: and related outreach, fundraising, and communications. So before we have an agenda,

[0:02:36] Voice 8: and we have anything to add to the agenda, does anybody from the board have anything?

[0:02:42] Voice 8: Okay. I think we were going to just do a brief outline of everybody's interest in the board is

[0:02:52] Voice 8: from around the board table and also I would like I'm not sure if I need to add this but I just

[0:02:58] Voice 8: wanted to outline briefly Kate about NUMA's visit to Sandy Beach and maybe we can do that at

[0:03:07] Voice 8: in the public meeting at 6.1.8 after the Fairvale Covenant? What do you think? Or do you have a

[0:03:19] Voice 8: better place?

[0:03:21] Voice 5: Sure, I don't mind. Actually, it's probably better as an update for information.

[0:03:25] Voice 5: Oh,

[0:03:26] Voice 8: okay. Okay,

[0:03:28] Voice 5: probably 6.4.5. And that puts it nicely. Okay.

[0:03:33] Voice 8: It won't be very long. It's just

[0:03:35] Voice 8: to acknowledge um the activity in that area um um okay

[0:03:44] Voice 5: anything else no

[0:03:51] Voice 8: okay um so let's begin

[0:03:55] Voice 8: by introducing ourselves and our background with the islands trust conservancy we'll start with

[0:04:00] Voice 8: with Linda. I guess I'm just introducing myself. I'm Linda Adams and I just been reappointed

[0:04:17] Voice 8: for my third term I think

[0:04:20] Voice 8: so for one year then two years and then another two years now so

[0:04:24] Voice 8: So I've been doing it for three years

[0:04:27] Voice 8: and I live on Salt Spring Island and I'm very

[0:04:33] Voice 8: interested in the Islands Trust and conserving land in the Islands Trust area.

[0:04:39] Voice 8: And I used to work at the Islands Trust, but I've been retired from that for almost six

[0:04:44] Voice 8: years.

[0:04:44] Voice 8: So, and I'm not quite sure what else to say.

[0:04:50] Voice 8: Does that sound enough?

[0:04:50] Voice 8: That's good.

[0:04:51] Voice 8: Yeah.

[0:04:51] Trustee Fenton (probable): Okay.

[0:04:54] Voice 8: and

[0:04:54] Trustee Fenton (probable): i familiar face now i know this lady

[0:04:59] Voice 4: oh good okay um

[0:05:02] Trustee Fenton (probable): so yeah so i'm uh as you know i live on texas island i'm an elected

[0:05:06] Trustee Fenton (probable): trustee there as well as an elected um trustee to the australian concerns board and i'm on my

[0:05:15] Trustee Fenton (probable): transition career into sort of environmental work versus paramedicine for 30 years so i went back

[0:05:23] Trustee Fenton (probable): and did a master's in environmental practice at rose that sort of helped me my feet wet and get

[0:05:31] Trustee Fenton (probable): me out here and then as an elected trustee we've been fully up to our eyeballs trying to find ways

[0:05:38] Trustee Fenton (probable): to make things happen and it's been a fun journey so far lots of challenges but it's a great

[0:05:43] Trustee Fenton (probable): opportunities much appreciated for everybody efforts to date and

[0:05:50] Voice 8: i'm sue ellen fast

[0:05:52] Voice 8: um i've been on the conservancy board for about three years now and um before that i was a

[0:05:59] Voice 8: unelected uh trustee with the island's trust um council trust council and uh i'm double direct

[0:06:09] Voice 8: elected as a Bowen Island municipal councillor and I'm a nature educator basically so started

[0:06:17] Voice 8: in wildlife education and moved into nature education for most of my career been consulting

[0:06:23] Voice 8: for the past 20 years to parks and nature centers and urban areas and new parks and

[0:06:34] Voice 8: anyway that's me okay did

[0:06:38] Voice 4: you want to go

[0:06:38] Voice 8: over so my name is risa smith i have a phd in ecology from

[0:06:42] Voice 8: ubc and uh i'm my interest in this committee is strictly conservation so um i'm really a believer

[0:06:50] Voice 8: in sort of thinking globally and acting locally so on the global front i'm the leader of a group

[0:06:56] Voice 8: called the Protected Areas Climate Change Specialist Group,

[0:07:01] Voice 8: which is a specialist group of the World Commission on Protected Areas.

[0:07:05] Voice 8: So that keeps me interested in the global world of protected areas.

[0:07:09] Voice 8: And on the national level, I just completed a report called

[0:07:14] Voice 8: Enhancing Canada's Climate Change Ambitions with Nature-Based Solutions.

[0:07:18] Voice 8: And as a result of that, I'm on this federal advisory committee.

[0:07:23] Voice 8: when you know you probably know about this big fund of four billion dollars for nature-based

[0:07:27] Voice 8: solutions in canada so i'm on that advisory committee as a technical expert and um i live

[0:07:34] Voice 8: on galliano island i'm a the treasurer of the galliano conservancy association and um i used

[0:07:42] Voice 8: to work for canadian wildlife service for years as the international biodiversity policy manager so

[0:07:48] Voice 8: So I've worked at the Convention of Biological Diversity

[0:07:50] Voice 8: and at the UN Framework Convention on Climate Change,

[0:07:54] Voice 8: sort of developing Canada's positions.

[0:07:57] Voice 8: And I did previously work for the BC government

[0:08:02] Voice 8: doing state of environment reporting.

[0:08:03] Voice 8: And I did meet Linda there.

[0:08:05] Voice 8: I was the queen of indicators for many years.

[0:08:10] Voice 8: I had to leave the provincial government

[0:08:12] Voice 8: to get out of that business

[0:08:13] Voice 8: because I couldn't stand to report indicators.

[0:08:16] Voice 8: As it turned out, I ended up doing this one on Canadian biodiversity, ecosystem status and trends, because although it had nothing to do with my job in the federal government, they said, oh, we've got her, we'll get her to do that.

[0:08:29] Voice 8: So that's my background. I'm super interested in conservation and what the Island Trust Conservancy does.

[0:08:35] Voice 8: and so my focus will always be on the ecology and you know I really like that you have these

[0:08:41] Voice 8: criteria you're looking for um properties that are you know have conservation value and connectivity

[0:08:49] Voice 8: and you know you'll be a group that understands what fragmentation is and all that kind of stuff

[0:08:54] Voice 8: so it's kind of exciting I read all the documents and actually thought they were interesting which

[0:09:00] Voice 8: so thank you for uh having me here and should be interesting i'll probably be fairly quiet

[0:09:07] Voice 8: today just to see how you operate thank you great i'll be just really brief this is my third term

[0:09:15] Voice 8: as islands trustee representing gambier island and my second term sitting on the board of the

[0:09:22] Voice 8: Islands Trust Conservancy and I have been elected chair for the last three years so it's one of the

[0:09:32] Voice 8: best committees to be on isn't it from the Islands Trust and we're just always able it's so exciting

[0:09:42] Voice 8: to be able to bring our skills to this

[0:09:45] Voice 8: table and be able to look at that big picture of conservation

[0:09:50] Voice 8: My background is in non-profit organization, generally in health areas, but I've always

[0:09:58] Voice 8: had a lifelong interest in this, particularly conservancy work and islands in specifics.

[0:10:07] Voice 8: So I'll leave it at that and I'd like to move forward on our meeting.

[0:10:13] Voice 8: So we're going to move into our closed meeting.

[0:10:16] Voice 8: I get someone to read the motion.

[0:10:21] Voice 8: That the meeting be closed to the public in accordance with Community Charter Part 4,

[0:10:26] Voice 8: Division 3, Section 91E, the acquisition, disposition, or expropriation of land or improvements.

[0:10:32] Voice 8: The Board considers that disclosure could be reasonably expected to harm the interests

[0:10:37] Voice 8: of the Allianz Trust Conservancy Board.

[0:10:38] Voice 8: K, negotiations and related discussions respecting the proposed provision of a service that are

[0:10:44] Voice 8: are at their preliminary stages and that in the view of the board could be reasonably expected

[0:10:48] Voice 8: to harm the interests of the island stress conservancy if they were held in public

[0:10:51] Voice 8: and that staff be invited to remain in the meeting um seconder um no questions all those in favor

[0:11:03] Voice 8: and that passes related

[0:11:06] Voice 5: thanks corlin so just to recap for the recording we have a rise in report

[0:11:13] Voice 5: related to the board approval of the ten thousand dollar contribution to the dc parks foundation

[0:11:18] Voice 5: for the young point acquisition campaign on the island and then a new one which

[0:11:25] Voice 5: is what just came out of the in camera that's the ITC board rise and report on

[0:11:31] Voice 5: the I don't trust budget funding request for a short-term business case for new

[0:11:37] Voice 5: staff resources subject to CAO review so we will bring that business case out of

[0:11:43] Voice 5: out of camera once we've had a chance to run it through our CAO.

[0:11:48] Voice 8: Okay okay so we don't bring that in on this one. Okay so now we're on to minutes of our August 24th

[0:11:58] Voice 8: special meeting. Is there any comments or questions arising? Any adjustments?

[0:12:06] Voice 2: It wasn't there.

[0:12:07] Voice 8: Okay seeing none let's move on to the follow-up action list which is on page eight.

[0:12:17] Voice 8: I saw some little tempo, I mean, that's going to change.

[0:12:20] Voice 8: Oh, did you?

[0:12:20] Voice 8: Sorry.

[0:12:21] Voice 8: Is it pertinent to your understanding?

[0:12:24] Voice 8: Okay.

[0:12:26] Voice 8: I find that I'll let come in more.

[0:12:28] Voice 8: Okay.

[0:12:30] Voice 8: So on page eight, any

[0:12:33] Voice 8: highlights, anything you want to highlight

[0:12:35] Voice 5: or any questions from

[0:12:36] Voice 8: the follow-up action list?

[0:12:38] Voice 5: Yeah, I had a couple of highlights and I'm happy to take questions.

[0:12:41] Voice 5: I just wanted to highlight that there was a board resolution to look at electronic meetings

[0:12:47] Voice 5: Well, the provincial government just passed legislation that allows us to provide more clarity on that.

[0:12:52] Voice 5: And so staff are in consulting with legal services manager or legal, oh, legislative services manager.

[0:13:04] Voice 5: Thank you.

[0:13:05] Voice 5: Just to try to bring a meeting bylaws that allows us to have electronic meetings.

[0:13:11] Voice 5: And that will hopefully come to the next board meeting for at least for the first reading.

[0:13:21] Voice 5: our investments are moving forward we had a board resolution to do some impact investing in some

[0:13:27] Voice 5: what are called impact gics and we're moving forward with that almost done the paperwork on

[0:13:33] Voice 5: it so hopefully that will complete soon um our species at risk project charter was due for this

[0:13:40] Voice 5: board meeting but we're just bringing on our our new species at risk coordinator and um we weren't

[0:13:46] Voice 5: quite finished going through the work planning for that but it's coming up

[0:13:50] Voice 5: quick and into the November meeting. I did want to highlight that in the work

[0:13:55] Voice 5: planning we have been looking towards doing some workshops in the early spring

[0:14:01] Voice 5: with conservancies but then also there are there is talk about doing a little

[0:14:05] Voice 5: webinar series about species at risk for the public so that that is in

[0:14:11] Voice 5: development and will likely be part of that um project charter coming up um our naptep sponsorship

[0:14:20] Voice 5: request to trust council got approved and so staff will be working with trust area services staff to

[0:14:27] Voice 5: develop some policy guidance to help us allow um allow for executive to approve forgiveness

[0:14:35] Voice 5: of fees for our naptep program um from time to time and then i also want to highlight that our

[0:14:42] Voice 5: There is a follow-up action for a Crown land report

[0:14:47] Voice 5: that was due for this meeting that has been delayed

[0:14:49] Voice 5: just because, well, to be honest,

[0:14:51] Voice 5: because of some of the workload issues that were arising

[0:14:55] Voice 5: that we just discussed in our last meeting.

[0:14:58] Voice 5: So those are the only highlights I have,

[0:15:01] Voice 5: and I'm happy to take questions.

[0:15:03] Voice 5: Any

[0:15:03] Voice 6: questions of the manager

[0:15:05] Voice 8: regarding this?

[0:15:07] Voice 8: Okay, let's move on.

[0:15:09] Voice 8: Thank you for that.

[0:15:21] Voice 8: so now we're at the ITC budget request 14 to 17 so this is sort of follow through from what we

[0:15:30] Voice 8: were discussing earlier

[0:15:31] Voice 5: go through the chair I'm happy to present this budget request essentially

[0:15:42] Voice 5: what staff have done is taken the resolution that the board passed at its August meeting

[0:15:47] Voice 5: and crunch the numbers related to the increasing budget just to accommodate the fact that we have

[0:15:54] Voice 5: some grant money coming in next year. We've done our sort of marginal increase to our property

[0:15:59] Voice 5: management budget because of additional properties that we've taken on and that's almost $7,000

[0:16:04] Voice 5: for that. We've done a bit of an increase to our travel budget because two of the properties that

[0:16:10] Voice 5: we've taken on are remote access and so we're going to need to get some water taxi help for

[0:16:16] Voice 5: those so that's um that up travel budget a bit um and then the board

[0:16:21] Voice 5: asked us to consider a further

[0:16:23] Voice 5: increase to the property management budget to accommodate um property management or sorry

[0:16:28] Voice 5: management planning needs for our nature reserves um and you may recall that our our current formula

[0:16:35] Voice 5: for upping our project our property management um contemplates taking on one new nature reserve

[0:16:40] Voice 5: per year. But we actually took on two this year. So staff have looked at the one that we've taken

[0:16:48] Voice 5: on. And again, because it's a remote access property, we think that the property management

[0:16:54] Voice 5: plan is going to cost in the neighborhood of $9,000 for that property. So we've added $9,000

[0:17:00] Voice 5: to the property management budget line to accommodate that. And then the final request

[0:17:07] Voice 5: from the board was to develop a business case which we just rose and report on

[0:17:12] Voice 5: and is baked into this budget table so just a couple of changes that staff made

[0:17:19] Voice 5: that that aren't related to the exact motion we've separated out and this is

[0:17:25] Voice 5: just administrative we've separated out subscriptions and memberships from our

[0:17:28] Voice 5: communications budget because we've been just putting all of those into

[0:17:33] Voice 5: communications but in actual fact there are designated budget lines for those so

[0:17:36] Voice 5: those have been broken out um and then again that additional nine thousand dollars for property

[0:17:41] Voice 5: management for um management planning purposes um so the the budget table has been presented

[0:17:48] Voice 5: um i did run this through our director of admin services who does all of our financial work

[0:17:54] Voice 5: and she helped to tweak it so that it's presented as she likes um and all the the lines are

[0:18:01] Voice 5: correctly attributed um i have presented it so that you can see the 2021-22 budget for comparison

[0:18:08] Voice 5: so this is the year that we are currently in um and then i have broken out the budget allocations

[0:18:16] Voice 5: by islands trust contribution which is essentially the tax um contribution from our taxpayers

[0:18:23] Voice 5: and the species are species at risk grant contribution from environment and climate

[0:18:27] Voice 5: change Canada which is in this column here you can see my little hand on the

[0:18:32] Voice 5: screen and then there's the total budget here at the far right so you will note

[0:18:37] Voice 5: that in terms of the the amount coming from the tax requisition we have gone up

[0:18:42] Voice 5: by about $90,000 in this budget and that is largely associated with this property

[0:18:49] Voice 5: or the communication specialist staffing addition and then related to our property

[0:18:55] Voice 5: property management needs as we go forward.

[0:18:56] Voice 5: Okay.

[0:18:58] Voice 8: Can you just show me where that cursor, with the cursor, where is that $90,000 that you

[0:19:03] Voice 8: talked about?

[0:19:04] Voice 5: So, I'm sorry, I'm doing the mental math.

[0:19:06] Voice 5: This $989,000 here is our

[0:19:14] Voice 5: current desired tax requisition, and this is what we had for

[0:19:18] Voice 5: last year, which was almost $900,000.

[0:19:20] Voice 5: Thank you.

[0:19:21] Voice 5: And so it's about $91,000.

[0:19:25] Voice 8: Um, we have a question from Trustee Smith. Is this SAR grant one year or over multiple years?

[0:19:34] Voice 5: Um, so it is over multiple years. This 2022-23 year that we're about to enter into is actually

[0:19:41] Voice 5: our third year of funding from Environment and Climate Change Canada. And that's the final

[0:19:46] Voice 5: um year on our current um funding agreement okay

[0:19:51] Voice 4: um

[0:19:54] Voice 5: yes it could

[0:19:57] Voice 4: it could be

[0:19:57] Voice 5: extended right

[0:19:59] Voice 5: there are options to extend and staff are currently exploring those options

[0:20:03] Voice 5: thank

[0:20:04] Voice 8: you it's reaching is there any further questions about this report go ahead trustee

[0:20:13] Voice 8: it's just minor but if can we change the 0.6 fte communication specialist to the fund development

[0:20:24] Voice 8: and if it appears anywhere else in here maybe um yeah just to keep it consistent yeah

[0:20:32] Voice 5: yes i can definitely do that okay so and then the only

[0:20:45] Voice 5: other things i think i will add other than

[0:20:47] Voice 5: what you have already read is that um the motions are before you a recommendation that you approve

[0:20:53] Voice 5: as presented um with a couple of alternatives depending on how the board will see the

[0:21:03] Voice 8: alternative it's on page um pages are covered page

[0:21:09] Voice 8: 17 17. i think

[0:21:16] Voice 5: i've put it up on the screen

[0:21:17] Voice 5: hopefully you're seeing yeah

[0:21:19] Voice 8: you are just the page number was covered discussion we have a

[0:21:30] Voice 8: a recommendation and then alternatives i just have one if the islands trust does not approve

[0:21:41] Voice 8: our budget then do we have to come back and decide what to reduce like i don't know how that works

[0:21:48] Voice 8: but we put in this budget we've just heard from um i'm sorry for claire claire that there's a lot

[0:21:55] Voice 8: of asks for increase so i'm just wondering what the procedure was uh if they say no do you want

[0:22:03] Voice 5: to answer that claire or would you like me to

[0:22:06] Voice 2: i can take a stab at it if you like kate sure

[0:22:09] Voice 2: um so the way it works and again we're in fairly new territory here because to my knowledge we

[0:22:13] Voice 2: haven't ever had the board in recent years erin the financial planning committee in recent years

[0:22:18] Voice 2: recommend against a request of the board but if that were to happen they look at the first draft

[0:22:23] Voice 2: of the budget and then would make recommendations for changes if that happened then we would bring

[0:22:29] Voice 2: it back to your likely next board meeting um with whatever feedback there was from financial

[0:22:34] Voice 2: planning committee to let you um let the board consider a change to bring into the second draft

[0:22:39] Voice 2: of the budget um so it would be an iterative process um would be my expectation and keep

[0:22:46] Voice 8: reason around the federal financial planning committee oh sorry uh trustee i was

[0:22:54] Trustee Fenton (probable): just kind of

[0:22:54] Trustee Fenton (probable): um the financial planning committee is actually here or or the committee that represents trust

[0:23:03] Trustee Fenton (probable): council so you're not where they put it up against before i actually lose the trust

[0:23:08] Trustee Fenton (probable): yeah

[0:23:09] Voice 8: are there only three people no there's no there's a sorry yeah there's there's a number

[0:23:19] Voice 8: them and we come from there's some quite different perspectives yeah okay so are we ready to put a

[0:23:25] Voice 8: recommendation uh some option or no you have another question yeah well i just was thinking

[0:23:32] Voice 8: of claire's um conscience and wondering if there

[0:23:39] Voice 6: are any things we could trim that might make our

[0:23:44] Voice 6: our new position more

[0:23:46] Voice 6: likely

[0:23:47] Voice 8: to be successful so I don't know if like if you know we're asking for

[0:23:53] Voice 8: an additional 90,000

[0:23:55] Voice 6: essentially or whatever it was 53 of that is communications and then obviously

[0:24:01] Voice 6: 40 or 39 30 something is something else is there anything in sacrifice um in that too

[0:24:13] Voice 8: so it's not such a big ask from the core or anything new oh i'm just i'm just

[0:24:24] Voice 4: throwing

[0:24:24] Voice 8: it out there because i

[0:24:25] Voice 8: i um i've actually been around when there were cuts to the

[0:24:30] Voice 8: or denials of the evidence trust conservancy but generally oh yeah and often it seemed like

[0:24:39] Voice 8: decisions were made to just cut the whole thing or you know just eliminate the whole thing so

[0:24:43] Voice 8: So I'm not

[0:24:47] Voice 6: saying it's going to happen that way.

[0:24:49] Voice 6: But I'm just wondering if

[0:24:50] Voice 8: there could be any thought given to that.

[0:24:53] Voice 8: Because we did some trimming last term.

[0:24:57] Voice 8: We came back and we reduced things here and there.

[0:25:04] Voice 8: What do you think, Trustee Fast?

[0:25:06] Voice 8: I think we should leave it as is.

[0:25:08] If the Financial Planning Committee has

[0:25:11] Voice 8: brothers,

[0:25:13] Voice 8: others they can let us know when we can consider it then because i because i also think it's

[0:25:18] Voice 8: important to keep the open window open or whatever you want to call it i don't think

[0:25:23] Voice 8: because we use money to collect and preserve land and to develop funds um i think we should be

[0:25:33] Voice 8: asking for what we need and uh framing it as an investment and yeah i'm fine with that i just

[0:25:41] Voice 8: thought it was worth asking the question i think it's worth looking at it um and so that when we

[0:25:46] Voice 8: do come back in november we maybe are asked that we have some ideas in our hands yeah um

[0:25:55] Voice 8: any other comments or questions i just have

[0:25:58] Voice 8: a quick question about the mobile devices i thought

[0:26:01] Voice 8: we were all mobile already there's just it's a small number i think it's just right those are

[0:26:09] Voice 5: for people's cell phones and the cell phone bills the phone bills oh

[0:26:12] Voice 5: okay yeah thank you

[0:26:14] Voice 5: it's time i brought it up yeah i do see claire's hand up i don't know if there's oh

[0:26:20] Voice 8: sorry i didn't

[0:26:21] Voice 8: see that like behind

[0:26:22] Voice 8: me go ahead

[0:26:24] Voice 2: claire um thank you just hearing um trustee adams's comment there

[0:26:28] Voice 2: i would just say i would bring forward uh what your needs are um and then let fpc come back to

[0:26:32] Voice 2: you if needed um there's been quite a lot of work done to come up with funding formulas to ensure

[0:26:36] Voice 2: sure that the conservancy is properly resourced so I think we would want if there were going to

[0:26:41] Voice 2: be changes made you know we'd need time to do that in a considered way also I would note you've got

[0:26:46] Voice 2: you're bringing in additional money through the grant contribution here that is offsetting off

[0:26:50] Voice 2: at this for this fiscal year is offsetting some core expenses so you wouldn't want to be trimming

[0:26:54] Voice 2: because then you are facing in future years that some of those that offsetting cost is going to

[0:26:59] Voice 2: have to be added in in future years should the grant not continue so my recommendation would

[0:27:05] Voice 2: just be to leave if you're comfortable with what the numbers are now and this is what you desire

[0:27:08] Voice 2: to have going forward i would leave it as such and then let them come back to you if there is a need

[0:27:12] Voice 2: for change and

[0:27:14] Voice 8: fund development capacity will increase our

[0:27:16] Voice 8: credit contribution that's right

[0:27:18] Voice 8: yeah positive

[0:27:19] Voice 8: right right yeah okay so uh

[0:27:24] Voice 8: can i get someone to put the motion forward

[0:27:29] Voice 8: uh trustee fenton do you want to do so recommendation there top page 14

[0:27:34] Trustee Fenton (probable): okay so the board approved the draft 2022 2023 island trust conservancy budget as presented

[0:27:46] Trustee Fenton (probable): and direct staff to provide it to the director of administrative services and a director of

[0:27:51] Trustee Fenton (probable): trust area services for inclusion in the 2000 or in the islands trust draft 2020

[0:27:57] Trustee Fenton (probable): 2020, 2022 and 23, both.

[0:28:04] Trustee Fenton (probable): Do I have a seconder?

[0:28:06] Trustee Fenton (probable): Trustee Smith?

[0:28:08] Voice 8: Ready to vote.

[0:28:10] Voice 8: All those in favor?

[0:28:12] Voice 8: And that passes.

[0:28:13] Voice 8: Thank you.

[0:28:18] Voice 8: Our next item is the policy statement.

[0:28:23] Voice 8: Sorry.

[0:28:32] Voice 4: so

[0:28:34] Voice 5: um i can take this one um the itc staff have received a referral for the island trust policy

[0:28:44] Voice 5: statements bylaw um this comes to us from trust council they passed a resolution at

[0:28:50] Voice 5: july special meeting um to start the referrals process for for this bylaw

[0:28:57] Voice 5: The board has seen an earlier iteration of this draft just for information and that came

[0:29:03] Voice 5: to us at the May meeting and was given a presentation that's fairly similar to the one that's attached

[0:29:09] Voice 5: to this report and the opportunity to ask questions.

[0:29:13] Voice 5: So staff have gone through the policy statement and have really filtered it with the caveat

[0:29:26] Voice 5: caveat that this document isn't a guiding document for ITC, but it is a guiding document

[0:29:32] Voice 5: for the Islands Trust Council. So Islands Trust Conservancy as a separate corporate

[0:29:37] Voice 5: body is guided by its Islands Trust Conservancy plan approved by the Minister of Municipal

[0:29:43] Voice 5: Affairs. So our sort of directives come through that plan. In a similar way, Trust counts

[0:29:48] Voice 5: the policy statement and that also applies to local trust. So in looking

[0:29:55] Voice 5: at this, staff

[0:29:57] Voice 5: have really approached it from the perspective of

[0:30:00] Voice 5: Are there things in here about the ITC that are incorrect?

[0:30:04] Voice 5: And then are there places where we feel like

[0:30:07] Voice 5: it's an important piece to add

[0:30:09] Voice 5: Island Trust Conservancy back in?

[0:30:11] Voice 5: And in doing that first review,

[0:30:14] Voice 5: we really only found a few suggested edits

[0:30:17] Voice 5: and those are there before you for consideration.

[0:30:23] Voice 5: The other piece that we looked at

[0:30:26] Voice 5: but haven't done a thorough review for

[0:30:28] Voice 5: is whether there are other places that we could provide some input to the

[0:30:32] Voice 5: policy statement. And in reviewing it, we didn't feel like it was a staff

[0:30:40] Voice 5: place to put forward a lot of edits, but we did come forward with a

[0:30:45] Voice 5: suggestion that the Conservancy Board might want to encourage

[0:30:50] Voice 5: Islands Trust staff to clarify terms and phrases as they relate to fields of

[0:30:54] Voice 5: biology, ecology and restoration, just noticing that there are some

[0:30:58] Voice 5: some descriptions of those terms throughout the document.

[0:31:01] Voice 5: So that is there for the board to consider as well.

[0:31:04] Voice 5: Once Iowa Trust Conservancy Board

[0:31:07] Voice 5: has a chance to review this,

[0:31:09] Voice 5: we will provide your comments back

[0:31:11] Voice 5: to our Trust Area Services staff,

[0:31:14] Voice 5: and they will go along with all the other comments

[0:31:17] Voice 5: from other referral agencies and back into consideration.

[0:31:24] Voice 5: The only other thing worth mentioning

[0:31:25] Voice 5: is that at its September meeting,

[0:31:27] Voice 5: The Trust Council also considered how it wants to bring this forward to the community and did pass a resolution to create an engagement strategy and a public engagement project charter that would help to disseminate the information to the public and glean more information from the public.

[0:31:50] Voice 5: So that's there.

[0:31:54] Voice 5: So our recommendations are there for you to consider and we're happy to take questions.

[0:32:02] Trustee Fenton (probable): Trustee Fenton.

[0:32:06] Trustee Fenton (probable): Excellent. This is actually, it's good and it's interesting, a different lens to see

[0:32:11] Trustee Fenton (probable): from again in part of the working committee on this and it's been a great journey in many

[0:32:18] Trustee Fenton (probable): ways but also just to see how people see things differently through different lenses. So I'm

[0:32:25] Trustee Fenton (probable): very negative. A lot of minutiae and others that are all over some of that, you know,

[0:32:32] Trustee Fenton (probable): so doing some really good work um the one thing that comes to my mind is on page 20 i guess the

[0:32:38] Trustee Fenton (probable): top um you've got you talk about the trust conservancy's five-year plan where does the

[0:32:47] Trustee Fenton (probable): regional conservancy plan is that worth mentioning in here as well or is that the same thing or are

[0:32:53] Trustee Fenton (probable): they i think there's two separate ones like a business plan that we're

[0:32:57] Voice 8: still working on

[0:32:58] Trustee Fenton (probable): government and the other one is the published conservation

[0:33:01] Voice 8: plan or

[0:33:02] Trustee Fenton (probable): yeah the regional conservation

[0:33:04] Trustee Fenton (probable): plan so how do those are they the same animal are they working both mentioning both

[0:33:12] Voice 5: um so they are not the same thing um the reason that we've

[0:33:17] Voice 5: only referred to the five-year plan

[0:33:19] Voice 5: here is because that is what's required of us under the islands trust act every five years we

[0:33:24] Voice 5: are required under the act to create a five-year plan that then goes to the minister for approval

[0:33:28] Voice 5: approval. The board, I guess back in 2005, decided that it wanted to create a regional

[0:33:37] Voice 5: conservation plan to guide its land procurement work and other pieces that support that, and

[0:33:44] Voice 5: that provides sort of a more robust, now 10-year plan for the work that guides the work of

[0:33:50] Voice 5: the Islands Trust Conservancy. The objectives of that plan are also incorporated into the

[0:33:56] Voice 5: the five-year plan that the minister sees but the five-year plan also has it meets certain

[0:34:02] Voice 5: requirements under the act that includes things like how are you going to dispose of land how do

[0:34:07] Voice 5: you deal with your financial assets a lot of policy development and how policies get approved

[0:34:13] Voice 5: and those types of mechanics as well so that's why we've only referred to the five-year plan

[0:34:20] Voice 5: is because like the policy statement is what's referred to in the islands trust act but could

[0:34:26] Trustee Fenton (probable): you talk is it worth mentioning that you're guided by this greater conservancy vision or is that just

[0:34:33] Trustee Fenton (probable): put your two bits somewhere you can um

[0:34:39] Voice 5: well it's at the discretion of the board i'm i'm not sure

[0:34:45] Voice 8: she did she does have the words um through science-based conservation planning which i

[0:34:51] Voice 8: thought was sufficient so that's sort of in the middle of that paragraph yeah but referring to

[0:34:58] Voice 8: that plan specifically because here's from now this board might decide to do a different kind

[0:35:04] Voice 8: of plan i was thinking that too maybe

[0:35:09] Trustee Fenton (probable): that she talked about the time frame on this science based

[0:35:12] Trustee Fenton (probable): or based conversation a more um a longer time frame or time span um through the eyes of science

[0:35:26] Trustee Fenton (probable): Science-based conversation finding.

[0:35:29] Voice 8: Inserting the words long-term in front of science-based?

[0:35:33] Voice 8: Yeah.

[0:35:34] Voice 8: You'd be happy.

[0:35:36] Trustee Fenton (probable): Suggestioning.

[0:35:38] Trustee Fenton (probable): Just to give that nuance,

[0:35:40] Trustee Fenton (probable): because conservation doesn't happen in five years.

[0:35:51] Voice 5: Would you like me to bring this up on a page for further edit?

[0:35:58] Trustee Fenton (probable): Well, it's up to you.

[0:35:59] Trustee Fenton (probable): I mean, you got that suggestion, what?

[0:36:03] Trustee Fenton (probable): Before science, science-based conversation, long-term science-based, longer term.

[0:36:22] Voice 5: Ignore the bump at the beginning here. Where are you in the center?

[0:36:28] Voice 5: Your

[0:36:29] Voice 4: cursor was closed.

[0:36:33] Voice 8: Just area through science-based, right in the middle.

[0:36:41] Voice 8: Yeah.

[0:36:43] Voice 8: So if you could put it all on the turn.

[0:36:45] Voice 8: Any other comments, Trustee Smith?

[0:37:00] Voice 8: this this is going to be very unpopular but i have to say but first of all i really appreciate

[0:37:06] Voice 8: that there's been a lot of work that's gone into this and i didn't know you were part of that

[0:37:09] Voice 8: committee but i appreciate the work that's gone into it i looked at it with the conservation lens

[0:37:14] Voice 8: and what we do and i appreciate the way the staff has highlighted the colors for the different

[0:37:19] Voice 8: and i looked first i spent a lot of time on this looking through could i just tweak something here

[0:37:25] Voice 8: in there to make it better but actually um and i will disclose that i have been involved in my

[0:37:32] Voice 8: career in my 25 plus years career as a civil servant doing policy documents and this policy

[0:37:40] Voice 8: document really needs to be completely reworked first of all a policy document has to be

[0:37:47] Voice 8: understandable to everybody they have to use it they have to know what its purpose is what it says

[0:37:52] Voice 8: this this is so long it's so full of contradictions and a lot of those contradictions have to do with

[0:37:59] Voice 8: conservation and so that's very disturbing to me and i i started to pick out things and then i

[0:38:06] Voice 8: thought well this is like just a small example so 4.6.4 is very good it explains that we should

[0:38:13] Voice 8: direct development away from environmentally sensitive areas in the

[0:38:17] Voice 8: coast and what those are

[0:38:19] Voice 8: and avoid clams that areas where there's been clam harvesting and traditional harvesting years

[0:38:25] Voice 8: that's very good it's very clear what we want to do and somewhere else and in many places in this

[0:38:31] Voice 8: report there's banning this and banning that 4.6.14 says prohibit new private docks that's out of

[0:38:40] Voice 8: nowhere what you really want is to make sure that for conservation purposes because that's what we

[0:38:46] Voice 8: are, all the sensitive areas are covered. It could result in no private docks if they're all proposed

[0:38:53] Voice 8: in areas that are sensitive. But to put a blanket ban on all islands in a place that are islands,

[0:39:02] Voice 8: people need boats to move between them, makes no sense. But then we have other things like

[0:39:08] Voice 8: a ban on desalination plants. Well desalination plants can be very noisy but we could ask if there

[0:39:18] Voice 8: aren't but and they can use energy but what if that energy's from solar? So in other words it

[0:39:27] Voice 8: would need to be reframed on why we wouldn't want that. What the boundaries are around a desalination

[0:39:34] Voice 8: plant would have to be sensitive to the noise of its neighbors it would have to be energy

[0:39:39] Voice 8: conservative and if its purpose was to prevent the depletion of groundwater resources then you

[0:39:47] Voice 8: might want to balance that and throughout the whole thing there's so much on that i just started

[0:39:53] Voice 8: to have so many areas that i thought i i can't tweak it it needs to be reworked in a way that's

[0:40:00] Voice 8: concise understandable and the other part of it that was particularly problematic for me as someone

[0:40:11] Voice 8: with the conservation lens is that the islands trust is a unique municipal government what is

[0:40:21] Voice 8: unique about it is preserve and protect that is all we have that's unique really and this takes

[0:40:28] Voice 8: such a big overarching principle and puts things like affordable housing, which is not unique to

[0:40:37] Voice 8: the Islands Trust. In fact, it's not only a provincial issue, it's a national issue and a

[0:40:44] Voice 8: continental issue and puts it on the same footing with our reason raison d'etre, which is preserve

[0:40:52] Voice 8: and protect and I think that is really mixing up our purposes. So then I put my hat on of

[0:41:01] Voice 8: being on say Salt Spring Island where I don't work where people are really struggling with

[0:41:06] Voice 8: should we even have an island's trust and with that hat I looked at this and I thought

[0:41:15] Voice 8: no who needs the island's trust with this we just need the CRD because they have all these goals

[0:41:20] Voice 8: affordable housing conservation you know economic development all this stuff so there's nothing

[0:41:27] Voice 8: this policy statement which is way too long because no one would know what they're buying into

[0:41:35] Voice 8: um takes away the only reason for having an island's trust which is as a an extra layer

[0:41:43] Voice 8: of municipal government which many people object to i don't personally but i think i might if this

[0:41:49] Voice 8: came through. So I was so, I'm sorry, I hadn't read it before so then I read it and I, you know,

[0:41:58] Voice 8: and it was great to read it with what I care about is conservation and have the highlights of the

[0:42:06] Voice 8: staff who did a terrific job there and I realized that I couldn't personally agree to tweaking this

[0:42:14] Voice 8: one paragraph or another or a statement here or there. I think it needs a complete rework

[0:42:21] Voice 8: and it needs a rework to understand what a policy statement has to do and to understand

[0:42:29] Voice 8: what is unique about the island's trust and to make sure that if we need a new policy statement

[0:42:37] Voice 8: that it clarifies what is unique about the island's trust and there are things in here that

[0:42:42] Voice 8: are that are new and needed we need to address climate change there's some language in here that

[0:42:48] Voice 8: could be improved but that's just tweaking we need to address first nations and reconciliation

[0:42:54] Voice 8: those are in my opinion the two things that are very important from the position of

[0:43:02] Voice 8: what is unique about the islands trust in the first place so i would like us to see say that

[0:43:07] Voice 8: you know some recommendation that this be completely reworked with um preserving the

[0:43:18] Voice 8: one purpose of the island's trust which is preserve and protect and clarifying that what

[0:43:23] Voice 8: that means in relation to some things like climate change and including climate change adaptation

[0:43:30] Voice 8: adaptation and mitigation and first nations reconciliation and that anything that is not

[0:43:38] Voice 8: under that rubric of what we why we even exist should come out we can say we're concerned about

[0:43:46] Voice 8: communities and we should be and i'm concerned about affordable housing too but not in this

[0:43:51] Voice 8: policy statement and i think it should be restricted you know when i was a civil servant

[0:43:56] Voice 8: we used to have rules because i wrote a lot of treasury boards all that kind of stuff

[0:44:00] Voice 8: there were rules about how many pages it could be and there's a reason for that if it's too long

[0:44:06] Voice 8: nobody will use it they won't even know what the policy is so i would say this should be a maximum

[0:44:13] Voice 8: 10 page document it should be concise and clear and very directed so that's just i know it's not

[0:44:19] Voice 8: a popular thing to say i appreciate the work and the intent that's gone into it and that's only

[0:44:26] Voice 8: only good. The intentions are obviously only good, but I think it just so misses the mark

[0:44:33] Voice 8: from the island's trust purpose, which is preserve and protect. And so I just, I couldn't,

[0:44:41] Voice 8: I'd have to be a dissenting voice if we agreed to a few tweets. Sorry, I'm all emotional about it

[0:44:47] Voice 8: because I didn't know what it was. I heard people talking about it, you know, and then this

[0:44:52] Voice 8: that forced me to actually read it in detail and I thought whoa anyways okay sorry

[0:45:01] Voice 4: that's okay

[0:45:03] Voice 8: because I don't think you said anything that we haven't actually heard before oh okay so it as a

[0:45:11] Voice 8: as a trust counsel okay so that is different from our role here on the board so that's all I'm going

[0:45:18] Voice 8: going to say right now on that go ahead um no i i really appreciate all your comments because i

[0:45:25] Voice 8: think that's a closer part felt and really helpful i guess and maybe we need to just discuss this

[0:45:32] Voice 8: because i'm not entirely clear myself but i really narrowed my lens when i was looking at this and

[0:45:39] Voice 8: only thought about the references to the island stress conservancy because i figured that's our

[0:45:46] Voice 8: our job so i may disagree about a whole bunch of other stuff in here but i was looking at

[0:45:52] Voice 8: what refers to the island's trust conservancy um and if i've got other comments about

[0:46:00] Voice 8: desalinization plants and dogs and other things affordable housing i would make those

[0:46:05] Voice 8: to the island's trust council in my role as a citizen okay so um i and i i guess i would be

[0:46:14] Voice 8: be interested in hearing other people's perspective on that because i think we do need to think about

[0:46:20] Voice 8: you know which how do we got on here and what is our job um having said that i guess one other

[0:46:29] Voice 8: thought i had or one question that's kind of in my mind

[0:46:33] Voice 8: is since i understand trust

[0:46:35] Voice 8: councils now allocated a whole bunch of money to public engagement more more public more public

[0:46:42] Voice 8: public engagement is this premature or should we be making our decision

[0:46:51] Voice 6: in

[0:46:52] Voice 8: that context of having

[0:46:54] Voice 8: heard what that what kind of feedback that comes before we uh and i'm sorry if i'm not

[0:47:02] Voice 8: completely following the process but is it still on track to receive first reading in okay so there

[0:47:09] Voice 8: is not the time element on this to get this done so that there would be first reading in december

[0:47:14] Voice 8: so i guess that was just another question is should we should be really waiting until the

[0:47:20] Voice 8: engagement stuff is played out a little further so we're doing it in the home and that's a couple of

[0:47:25] Voice 8: points i'm just

[0:47:26] Voice 4: throwing out there to further yeah

[0:47:28] Voice 8: my big water no i i think actually i think that

[0:47:33] Voice 8: does clarify it because it is really important to have this is the reason as appointed members

[0:47:38] Voice 8: you are coming in with a more uh wider lens you're providing perspective from the community

[0:47:47] Voice 8: so um i think what you bring out is that we have very limited we're looking at this from a very

[0:47:57] Voice 8: limited point of view as the board as

[0:48:00] Voice 4: a citizen what

[0:48:01] Voice 8: i was going to suggest to you risa is

[0:48:03] Voice 8: is write everything you said put in a letter mention that you are a member of the board

[0:48:10] Voice 8: but that is where we need to hear that particular interest from otherwise we'd all be rewriting this

[0:48:21] Voice 8: in different ways we'd always all be making huge recommendations to rewrite it in different

[0:48:27] Voice 8: sections as a board and I don't think we'd be able to do that today tomorrow or the next day

[0:48:32] Voice 8: we would be here all day trying to do that so that would be one way of approaching this there's a lot

[0:48:40] Voice 8: of input a very similar vein um i do want to clarify i hope it's appropriate with the islands

[0:48:49] Voice 8: trust board has has worked numerous times on the aspect of affordable housing as part of our

[0:48:58] Voice 8: mandate um we've looked at we voted on it in several different ways and the vote from the

[0:49:06] Voice 8: council has been to include affordable housing it doesn't mean that it's going to finish that way

[0:49:13] Voice 8: but to date the support to include it as part of the preserve and protect of rural lifestyle

[0:49:21] Voice 8: because it's more than preserve and protect conservancy it includes that rural

[0:49:25] Voice 8: rural lifestyle aspect that has been the reason that they continue to include it so you rural

[0:49:34] Voice 8: character rural character so that is part of your that's part of the reason that they're looking at

[0:49:41] Voice 8: that you are more than welcome to disagree with that as a citizen i'm not sure where our

[0:49:48] Voice 8: the our board would be able to sit on that um to respond back as a board so that would be

[0:49:55] Voice 8: one of the ways i work on that but what i'm talking about is looking through the lens of

[0:50:01] Voice 8: concentration and everything a policy an overarching policy statement does really

[0:50:08] Voice 8: influence how the whole trust operates including us and i looked at just through that lens there's

[0:50:16] Voice 8: so many specific things on conservation that are egregious on first nations consultation that are

[0:50:22] Voice 8: egregious but i think you also for me it actually isn't um it's not just um the idea the affordable

[0:50:35] Voice 8: housing is just one thing but because it's it's raised to a different level in this and that

[0:50:40] Voice 8: that level affects the um the lens of preserve and protect so to me it's incredibly appropriate

[0:50:50] Voice 8: for this board to reflect on expanding the mandate the policy statement to include

[0:50:58] Voice 8: other than preserve and protect and the sort of subsets of that because it affects resources that

[0:51:05] Voice 8: that go into preserve and protect, it affects perspectives,

[0:51:09] Voice 8: it affects land use decisions, it affects everything,

[0:51:14] Voice 8: and it affects conservation areas.

[0:51:18] Voice 8: So to me, with all due respect,

[0:51:21] Voice 8: I will put in personal comments,

[0:51:22] Voice 8: really, I'd only just read it,

[0:51:24] Voice 8: but I also feel like taking the conservation lens,

[0:51:31] Voice 8: you really have to look always at the whole thing,

[0:51:34] Voice 8: not just tweaking us i could go through this and tweak a thousand sentences but it wouldn't

[0:51:41] Voice 8: really um do the job it's not a science-based thing as it's widely accepted thresholds for

[0:51:49] Voice 8: the region is approximately 30 to 40 percent converted area for any given habitat what

[0:51:55] Voice 8: where does that come from that's not a science-based statement that come i know the

[0:52:01] Voice 8: literature that comes from nowhere so you know these kinds of things there's so much of that

[0:52:06] Voice 8: in here it's not a tweaking yeah so anyway so

[0:52:10] Voice 8: i will make a personal comment but as it's for

[0:52:13] Voice 8: i wouldn't be able to just say you could have a dissenting vote i'm sure you'd vote me that's fine

[0:52:19] Voice 8: but that's where i'm at yeah i'm just looking at the object so that's why i'm

[0:52:25] Voice 8: um just redeeming that because that's where it all comes from so um go ahead i just thank you

[0:52:35] Voice 8: yeah for somebody uh with your background reading the draft policy statement um and living as being

[0:52:43] Voice 8: being an islander it's really valuable um so i'm speaking down with my trust council

[0:52:49] Voice 8: but um uh also um i heard you say just a clarification i heard you say the word

[0:52:55] Voice 8: municipal somewhere in your yeah you see this as a municipal government but

[0:53:02] Voice 4: but

[0:53:03] Voice 8: we're not we're just

[0:53:04] Voice 8: we're i i believe claire freighter describes it as uh part of the local government system

[0:53:10] Voice 8: but we only deal with the uh land use planning

[0:53:14] Voice 8: and the conservation

[0:53:16] Voice 4: elements

[0:53:17] Voice 8: and that so just making sure no i understand

[0:53:19] Voice 8: wasn't there yeah no i think this

[0:53:23] Voice 8: is a really interesting oh and it's really really interesting

[0:53:26] Voice 8: conversation because i agree with

[0:53:29] Voice 8: uh this idea of primary and secondary the purpose of unique preserve and protect mandate

[0:53:36] Voice 8: needs to be primary and i think um i'm uh i'm interested in um whether we want to make a comment

[0:53:46] Voice 8: as a island stress conservancy board or whether we want to keep a lower profile at this stage because

[0:53:52] Voice 8: i i i do agree there's no time limit on this now some of us have read it for the first time i've

[0:53:59] Voice 8: just had this information i'd like to look at it again and um this is just a formal referral

[0:54:04] Voice 8: now the timeline has gone into next year i believe and so i see kate's got her hand up

[0:54:18] Voice 5: um yeah i'm just listening to the conversation and noticing that a lot of the the comments are

[0:54:24] Voice 5: coming on this very broad view of what conservation is in the islands trust area and i think that's a

[0:54:30] Voice 5: really good conversation i just wanted to remind the board that um we are when we're given referrals

[0:54:37] Voice 5: we're tasked to look at how they overlap with our work

[0:54:40] Voice 5: and what implications they will have for us.

[0:54:43] Voice 5: So I guess I would encourage the board

[0:54:45] Voice 5: to look at whatever comments you come back with

[0:54:48] Voice 5: with that lens and yeah, and just contemplate that.

[0:54:56] Voice 5: I wanted also to just mention that we have

[0:54:59] Voice 5: in the referral response, we've been asked to respond

[0:55:02] Voice 5: by October 22nd.

[0:55:04] Voice 5: Typically, if a document changes really dramatically, it wouldn't surprise me if we got a further

[0:55:12] Voice 5: referral, just based on some of the agreements that we have with the Trust Council in terms

[0:55:18] Voice 5: of our Memorandum of Agreement.

[0:55:21] Voice 5: And so, what we could do, if you like, is look at the resolutions before you, but also

[0:55:27] Voice 5: add a request that the trust council come back to ITC with further referral if the if the document

[0:55:35] Voice 5: changes drastically or something along those lines um

[0:55:46] Voice 8: I think we can table

[0:55:49] Voice 8: this yeah that's what we

[0:55:53] Voice 4: did

[0:55:53] Voice 8: at Denman as a local trust committee what does that mean we set it aside yeah to be discussed at

[0:56:00] Voice 8: at a future meeting um because we the timeline was changing yeah what um trustee kind of you've

[0:56:08] Voice 8: been on the committee that's worked on this the most the comments from trustee smith is this

[0:56:16] Voice 8: resonating does this absolutely

[0:56:19] Trustee Fenton (probable): links to that cognition document that we're given in a sense

[0:56:22] Trustee Fenton (probable): it's already in law and it's unfortunate between i think it's like two decades ago that this would

[0:56:29] Trustee Fenton (probable): would have, you know, if this voice had come up,

[0:56:30] Trustee Fenton (probable): we would, it would have been a different policy.

[0:56:33] Trustee Fenton (probable): That escape, it became the community character piece

[0:56:38] Trustee Fenton (probable): was added about two decades ago with that.

[0:56:41] Trustee Fenton (probable): They had sustainability in the definition,

[0:56:43] Trustee Fenton (probable): but they never looked it up after the date.

[0:56:45] Voice 4: So

[0:56:46] Trustee Fenton (probable): it's not, there's no reference framework

[0:56:48] Trustee Fenton (probable): for anything unfortunate.

[0:56:50] Trustee Fenton (probable): And so we are now trying to pick up the preserve

[0:56:54] Trustee Fenton (probable): and protect mandate and try to re-institute that.

[0:56:58] Trustee Fenton (probable): and one of the least challenging aspects is the conservancy in the ground and that's where

[0:57:04] Trustee Fenton (probable): that's the paradigm already it's how do we get that back into our day-to-day

[0:57:09] Trustee Fenton (probable): trust council means once again and it's literally about 50 50 of the 26 trustees

[0:57:16] Trustee Fenton (probable): you have 50 percent that are very concerned about

[0:57:20] Trustee Fenton (probable): things and 50 percent that aren't and

[0:57:22] Trustee Fenton (probable): which makes it very hard to actually make a change where you need that said i think that what you

[0:57:29] Trustee Fenton (probable): said uh that would be very useful is one of the challenges at the trust programs committee are

[0:57:37] Trustee Fenton (probable): these changes if you were to send your feedback to that committee and i think it's the 2050 feedback

[0:57:43] Trustee Fenton (probable): i'm not sure yeah

[0:57:44] Voice 4: it's

[0:57:45] Trustee Fenton (probable): 2050. yeah that's 2050. um but yeah

[0:57:48] Trustee Fenton (probable): that's where your feedback goes directly

[0:57:51] Trustee Fenton (probable): take two this is the kind of comment that would might help us get the new ones because you've got

[0:57:56] Trustee Fenton (probable): to figure out how to come up with this preserve and protect mandate with this shift to a growing

[0:58:03] Trustee Fenton (probable): communities that are living in the islands that aren't going to leave we're not going to give it

[0:58:07] Trustee Fenton (probable): back to the first nations and let them look after it they're going to continue growing and residing

[0:58:13] Trustee Fenton (probable): in the gulf islands so how do we do that effectively and get the most out of what we've got

[0:58:21] Trustee Fenton (probable): I think there's been some really amazing changes made with respect specifically to First Nations reconciliation and then climate change trying to adapt to our virtually growing realities and sort of imminent risk associated with that.

[0:58:40] Trustee Fenton (probable): So I think it's a good, I think there's some of this really be helpful because there's a lot of

[0:58:47] Trustee Fenton (probable): just your sort of even nuances on how that might be said or stated that's less inflammatory but

[0:58:53] Trustee Fenton (probable): still puts foot on the ground saying this is important and or can be thought about or reworked.

[0:59:02] Trustee Fenton (probable): Not every piece of that's been researched. This is the overarching guidelines right, not a framework

[0:59:08] Trustee Fenton (probable): or actual network or it's just a ground level decision making document so it's about setting

[0:59:15] Trustee Fenton (probable): up a larger framework that'll allow us to have a conversation down the road as to how we live

[0:59:21] Trustee Fenton (probable): the gulf islands sustainable go

[0:59:26] Voice 8: ahead just for a framework document it's not saying anything else

[0:59:30] Voice 8: this is way too long this isn't a framework document it's fellow

[0:59:34] Voice 8: specifics and that is not

[0:59:36] Voice 8: a framework document and so maybe that's the problem with it or if it was you know restricted

[0:59:42] Voice 8: to five pages as a framework document that would help and then the details many of which

[0:59:47] Voice 8: are inaccurate wouldn't be here anymore i think that's what they need to hear

[0:59:52] Trustee Fenton (probable): that's the funds

[0:59:53] Trustee Fenton (probable): yeah um but keep in mind we were given this this is what showed up we didn't create it or make

[1:00:00] Trustee Fenton (probable): it for this this was this is what's in the legislation right now

[1:00:04] Voice 8: no not this story isn't

[1:00:05] Trustee Fenton (probable): in the legislation that's we just take that's a transcript we've also done is make edits

[1:00:10] Trustee Fenton (probable): try to improve upon it sorry

[1:00:12] Voice 8: i'm confused there's an existing policy statement now which is what

[1:00:17] Voice 8: this is and then color yes yeah sorry so all the different colors is what's being changed

[1:00:26] Voice 8: Yes, but this is an existing document, but there's a lot of color in here.

[1:00:33] Voice 8: Yeah, there's a ton. Yeah, I wish I brought my little hard copy.

[1:00:37] Voice 8: It's only a book. It's just the some of them are directive.

[1:00:42] Voice 4: And then some

[1:00:43] Voice 8: of them are. Yeah,

[1:00:44] Voice 8: the directive ones are the ones that get used at the local level.

[1:00:48] Voice 8: So

[1:00:48] Voice 4: this is kind

[1:00:50] Voice 8: of in the middle of something because there were a lot of edits along.

[1:00:54] Voice 8: similar to what you talked about with the saline desalination and the docks. The wording we had

[1:01:03] Voice 8: already been prepared to change, but we just didn't get through it at that particular trust

[1:01:08] Voice 8: council. So it didn't get translated into this. I'm not sure we're ready to make any recommendations

[1:01:15] Voice 8: on this at this time. Given that, I'm also not sure this board is the right venue to reword the

[1:01:23] Voice 8: whole thing so i i don't want to sort of provide expectation that we can do that but at the same

[1:01:31] Voice 8: time i i also have a lot of difficulty with this though as much the structure as anything else

[1:01:40] Voice 8: so i'm i'm not comfortable anyway go ahead trustee yeah uh thank you i think there's more input to

[1:01:48] Voice 8: come from the public because that's what the trust council asked for is for a

[1:01:53] Voice 8: consultant to come in

[1:01:54] Voice 8: do more on public consultation there's also i believe more input to come from first nations

[1:02:00] Voice 8: which is being some of that input is already incorporated uh and uh there's probably more so

[1:02:07] Voice 1: there's

[1:02:07] Voice 8: more to come and uh more changes i think and uh so i would like to move that um this

[1:02:13] Voice 8: conversation uh that this topic be deferred postponed to the next regular meeting except

[1:02:20] Voice 8: there is um and i

[1:02:23] Voice 8: i think a lot of what we are requesting is pretty tiny edits except for that

[1:02:27] Voice 8: last part which is add clarification and definitions and i think that would be a

[1:02:35] Voice 8: good first step um so if there's a way of creating a motion this is where i'm not good is to say

[1:02:42] Voice 8: say, we would like to see a further iteration of this document at a later date. And right

[1:02:52] Voice 8: now, our only recommendation is the inclusion of terms and definitions. Just to, I'm just

[1:03:06] Voice 8: throwing it out there. I'm not, that was a draft motion. That's pretty good.

[1:03:10] Voice 8: Yeah, I couldn't agree to that. Because like, I mean, if you want to do tweaks, I've got

[1:03:14] Voice 8: like pages of tweets that are inaccuracies. So I couldn't say, you'd have to say something like

[1:03:22] Voice 8: the Ireland's Trust Conservancy understands that the version we've seen is not the latest version,

[1:03:30] Voice 8: that this is a document in flux, which it is, and that there are, given that and the fact that there

[1:03:38] Voice 8: are many inconsistencies related to our mandate we are not prepared to make a referral at this point

[1:03:47] Voice 8: until we see a more recent version something like that because that isn't enough for me that's

[1:03:53] Voice 8: it's like saying this is okay except for a few definitions in relation to conservation well

[1:03:59] Voice 1: that's not i'm

[1:04:00] Voice 8: trying to get the wording that i'm actually i can't yeah i can't vote for something

[1:04:04] Voice 8: and say there is this does not fit the violence trust conservancy because I don't think that's

[1:04:11] Voice 8: our role right now so but I do want to acknowledge that this is not ready for us yeah to look at

[1:04:18] Voice 8: so somehow acknowledge that and yet give them the opportunity to say um the number two uh encourages

[1:04:29] Voice 8: violence trust staff to clarify terms and phrases as they relate to the fields of biology ecology

[1:04:33] Voice 8: restoration. How about if we say number two there, first, and that we, and then secondly,

[1:04:45] Voice 8: that the Island Trust Conservancy Board encourages the Island Trust to refer this to us again,

[1:04:52] Voice 8: I would say we're not prepared to respond to the document in its current iteration.

[1:05:04] Voice 8: iteration that

[1:05:11] Trustee Fenton (probable): said but we still want to get these changes you get that but those behind this

[1:05:19] Trustee Fenton (probable): is going to 2050 website i think that might produce an iteration that is more exciting

[1:05:29] Voice 4: not

[1:05:30] Trustee Fenton (probable): not for us directly today we might go down the road or we come back

[1:05:34] Trustee Fenton (probable): can we we help

[1:05:35] Voice 8: hey um so i don't want to lose those little things that are being asked but i

[1:05:45] Voice 8: also want to um be clear that this is not a document you can understand this time go ahead

[1:05:56] Voice 8: can i just ask for some clarity about process here because i'm um yeah

[1:06:02] Voice 4: well

[1:06:04] Voice 8: i'm trying to

[1:06:05] Voice 8: understand where the policy statements at now given this recent

[1:06:10] Voice 6: resolution of council to

[1:06:12] Voice 6: do engagement so assuming they do a lot of engagement they're going to come up with a new

[1:06:19] Voice 8: version of this

[1:06:20] Voice 8: and i mean i'm assuming why would they spend all the money on engagement if they're

[1:06:27] Voice 8: not going to change anything but then wouldn't it just be a natural part of that that they would

[1:06:34] Voice 8: refer it out including to us again i i mean i'm i don't want to miss our chance to comment on it

[1:06:42] Voice 8: but i'm assuming we get it again if there's radical changes out there so i don't know if

[1:06:49] Voice 8: anyone can clarify that for me but any any help as to how to move forward because now we're we're

[1:06:56] Voice 8: not even halfway through this um i

[1:07:02] Voice 5: can't really comment on process except to say that it hasn't

[1:07:06] Voice 5: received first reading yet um and yet it has been referred to a whole slew of agencies and all of

[1:07:13] Voice 5: the referral agencies have been are looking at it currently um claire i know you just came on there

[1:07:20] Voice 5: i don't know if you want to comment on whether it would come back for referral after the engagement

[1:07:25] Voice 5: process or if that's part of the plan that's it I'm not sure currently

[1:07:30] Voice 2: that hasn't been contemplated

[1:07:32] Voice 2: as part of the project certainly I think trust council will be um you know considering as it

[1:07:38] Voice 2: moves through public engagement what its next steps will be um and I think it remains an open

[1:07:42] Voice 2: question but there hasn't been a contemplation there is after first reading uh we have a

[1:07:47] Voice 2: statutory obligation to go to regional districts um with a second referral process and of course

[1:07:53] Voice 2: out to First Nations. But beyond that, their additional referral process hasn't yet been

[1:07:58] Voice 2: contemplated by Trust Council.

[1:08:01] Voice 4: Can we ask for that

[1:08:04] Voice 2: around the RSVP,

[1:08:05] Voice 4: or request John's Trust Council refer us to a scan after

[1:08:12] Trustee Fenton (probable): it's completed

[1:08:13] Voice 8: its engagement process and has made any subsequent changes?

[1:08:19] Voice 8: Or do you want to say after first reading?

[1:08:20] Voice 8: Yeah, after first reading.

[1:08:22] Voice 8: Yeah, maybe after. So then we're looking at something

[1:08:30] Voice 8: I mean, I'm

[1:08:33] Voice 8: even hesitant to put these comments in because, I mean, we may come back with something that's not included and radically different and no longer relevant.

[1:08:45] Voice 4: Did

[1:08:52] Voice 8: you try a resolution?

[1:08:54] Voice 8: Somebody?

[1:08:55] Voice 8: Let me just see where, I don't think we've got anything moved or seconded.

[1:09:00] Voice 8: Oh, okay.

[1:09:00] Voice 8: Trustee Smith is going to work on a resolution.

[1:09:04] Voice 8: I'll just try one.

[1:09:06] Voice 8: I'm just playing with the word.

[1:09:08] Voice 8: the ITC understands that this draft policy statement is currently undergoing public

[1:09:12] Voice 8: engagement which will likely result in changes the ITC requests that it receive a draft to

[1:09:17] Voice 8: comment on after the public engagement and changes are completed can we say after first

[1:09:23] Voice 8: reading or after first reading I think it'd be nice after first reading might

[1:09:30] Voice 5: need you to slow

[1:09:31] Voice 5: down that's

[1:09:33] Voice 8: okay yeah I can

[1:09:34] Voice 8: do that I think it was just um for us to hear so yeah just let me

[1:09:38] Voice 8: is that just initially hearing yeah although i i think we probably only need to say the first part

[1:09:47] Voice 8: that we request to see it after first reading i i don't think the resolution would have a context

[1:09:53] Voice 8: statement in it but then okay unless it was a whereas yeah but we could just don't do whereas

[1:10:01] Voice 8: um i think we could probably just say we would just counsel to refer after first reading

[1:10:11] Voice 5: Um, so is this representing it at all or do you want me to get rid of this piece?

[1:10:17] Voice 8: Which piece did you just add?

[1:10:18] Voice 8: The ICC understands the policy statement is currently under further engagement, therefore

[1:10:29] Voice 8: I think that's fine.

[1:10:37] Voice 4: Yeah, that's good

[1:10:38] Voice 4: enough.

[1:10:48] Voice 8: So number three, that the Honours Trust Conservative Board indicate the Honours Trust Council recommends

[1:10:52] Voice 8: recommends approval of the draft law unless it's subject to the following conditions so i would

[1:10:57] Voice 8: suggest um just hold on hold on that it recommends um that the islands the draft take out approval

[1:11:10] Voice 8: of islands trust council approval take out approval recommends that um the islands trust

[1:11:23] Voice 8: draft by law 183 policy statement um be edited or have the following

[1:11:33] Voice 8: adjust amendments and we're not going to say we're not recommending

[1:11:43] Voice 8: but then would we put in some of the other amendments that need to be

[1:11:48] Voice 8: or is it just a waste of time i'm

[1:11:51] Voice 1: just well i mean i

[1:11:51] Voice 8: know you've got a lot of stuff but

[1:11:53] Voice 8: none of us have seen them and i would need to see them in a course

[1:11:58] Voice 8: but i would like to see them well you

[1:12:01] Voice 8: mean the other ones that are in oh no

[1:12:04] Voice 1: no i mean

[1:12:04] Voice 8: okay just clarify yeah i picked it inaccuracies yeah so i just i

[1:12:10] Trustee Fenton (probable): would send those to the 25th

[1:12:11] Trustee Fenton (probable): yeah

[1:12:12] Voice 8: yeah i would

[1:12:12] Trustee Fenton (probable): they will actually take that and that'll be gone in detail and also i would

[1:12:18] Voice 8: say that you're part of our board and then based on your expertise in a variety of different areas

[1:12:24] Voice 8: is here's what you see

[1:12:26] Trustee Fenton (probable): is inaccuracies and no cons i should say all constructive feedback will

[1:12:31] Trustee Fenton (probable): be a strange will

[1:12:33] Voice 8: be what it's

[1:12:34] Trustee Fenton (probable): a very strange experience constructive

[1:12:36] Voice 8: feedback is constructive

[1:12:38] Trustee Fenton (probable): feedback because we're not providing is awesome because currently it's it's all about this as

[1:12:45] Trustee Fenton (probable): opposed to actually oh i've

[1:12:46] Trustee Fenton (probable): seen how you can make it

[1:12:47] Trustee Fenton (probable): better so

[1:12:49] Voice 8: he means the constructive part

[1:12:50] Voice 8: it's strange okay

[1:12:51] Voice 8: okay so we have three motions here um i would like to move forward um and um

[1:13:02] Voice 8: if i get someone to read them they're ready to put them on the table oh the

[1:13:09] Voice 8: very first one needs

[1:13:10] Voice 8: to make some reference to the

[1:13:12] Voice 8: policy statement because otherwise it's just so do we have

[1:13:15] Voice 8: have clarified terms and phrases in the draft policy statement?

[1:13:21] Voice 8: In the first, number one.

[1:13:22] Voice 8: Number one.

[1:13:25] Voice 8: She's doing the copy.

[1:13:27] Voice 8: She's so smart.

[1:13:28] Trustee Fenton (probable): She's way ahead of me.

[1:13:45] Voice 8: OK.

[1:13:58] Voice 8: Clarify those terms.

[1:14:00] Voice 8: Would clarifying those terms be something

[1:14:02] Voice 8: you'd do in a framework like a five-page document?

[1:14:06] Voice 8: Sorry, I'm asking the trustee.

[1:14:08] Voice 8: Never mind.

[1:14:08] Voice 8: We have a separate, a separate addendum that had definitions in

[1:14:14] Voice 4: it. I know

[1:14:15] Voice 8: I've heard that

[1:14:16] Voice 8: several times from different people going, this would help if I knew what these terms meant.

[1:14:23] Voice 8: This is a problem with the sentence in the second one. The RTC understands the policy

[1:14:27] Voice 8: was currently undergoing further engagement. Therefore, the RTC request. Yes,

[1:14:31] Voice 4: I had done.

[1:14:40] Voice 4: Okay. That's

[1:14:48] Voice 5: not in the form of a regular resolution.

[1:14:52] Voice 8: if we said that the uh the resolutions i think are supposed to start with that

[1:14:59] Voice 8: yeah let's just see for yeah well

[1:15:01] Voice 8: so to board um requests that have received a referral

[1:15:07] Voice 6: policy statement after first reading as it understands yeah

[1:15:11] Voice 8: yeah

[1:15:12] Voice 6: this

[1:15:13] Voice 8: is taking

[1:15:20] Voice 8: me back to my old life

[1:15:21] Voice 8: i work in the u.s convention of our electrical university and so the word like we spend a lot

[1:15:27] Voice 8: of time it's like treatments or something yeah yeah that's unbelievable it's kind of funny

[1:15:33] Voice 8: not funny but it's okay yeah it's good okay can i get somebody to move something

[1:15:45] Voice 8: that the islands trust conservancy board encourages islands trust stack to clarify

[1:15:51] Voice 8: terms and phrases in the Islands Trust Council Draft By-law 183 Islands Trust Policy Statement

[1:15:58] Voice 8: as they relate to the fields of biology, ecology, and restoration.

[1:16:02] Voice 8: I'll do them one at a time, or should I keep going?

[1:16:04] Voice 8: No, let's just, there we go, seconder, Trustee Adams, ready to vote.

[1:16:11] Voice 8: All those in favor?

[1:16:12] Voice 8: That passes.

[1:16:15] Voice 8: I'll do the second one, that the Islands Trust Conservancy Board request that it receive

[1:16:19] Voice 8: a referral of the policy statement the draft well of the policy statement after first reading

[1:16:24] Voice 8: as it understands the policy statement is currently undergoing further engagement

[1:16:32] Voice 8: trustee smith ready to vote all in favor and then number three that the islands trust

[1:16:43] Voice 8: conservancy board indicated the islands just counseled that it recommends the fall that the

[1:16:47] Voice 8: islands trust council draft bylaw 183 islands trust policy statement have the following

[1:16:53] Voice 8: amendments made can we just say as presented is that okay rather than go scroll up yeah as

[1:16:59] Voice 8: presented those are the same ones that are in the yellow in our report is that correct no yeah as

[1:17:06] Voice 8: presented a seconder trustee benton all those in favor that house good so i really want to encourage

[1:17:19] Voice 8: you or any anything you want to talk about um anything we can help you with and if you feel

[1:17:25] Voice 8: like giving us a copy yeah I'd like to see it I think what I'm

[1:17:28] Voice 8: probably going to do is just

[1:17:29] Voice 8: before I send it in send it just for your opinion just for your personal opinion it wouldn't be

[1:17:34] Voice 1: related

[1:17:34] Voice 8: to the I think we'd have to be careful that we wouldn't be making decisions that could

[1:17:38] Voice 8: impact the board but as individuals yes as

[1:17:41] Voice 8: individuals that'd be

[1:17:43] Voice 8: welcome yeah I'm I'd

[1:17:45] Voice 8: like to work with so thank you very much for your input yeah it's

[1:17:51] Voice 8: good okay so moving on

[1:17:54] Voice 8: and that is the keats island bylaw oh nice and easy that sounds another

[1:18:01] Voice 4: non-controversial

[1:18:03] Voice 8: oh yay

[1:18:11] Voice 4: 83

[1:18:12] Voice 8: okay and lisa just so you're aware both um trustee fast and myself are on the three-person

[1:18:23] Voice 8: committee that is working on this.

[1:18:32] Voice 5: So in the context of referrals, we also get

[1:18:37] Voice 5: referrals from local trust committees who are obliged to send us anything that may affect our interests as well under memoranda of agreement that we have.

[1:18:49] Voice 5: and the Gambier Island Local Trust Committee is looking at modifying its official community plan

[1:18:55] Voice 5: and its land use bylaws to establish shoreline development permit areas and also to restrict

[1:19:01] Voice 5: the size and type of identified marine structures in the shoreline development area and so we've

[1:19:10] Voice 5: been provided with this as a referral and staff have looked at it from the context again of the

[1:19:16] Voice 5: itc interests and itc currently owns a property here that's identified with the red dot that is

[1:19:22] Voice 5: essentially um our sandy beach nature reserve and it's just a little piece right here um and uh and

[1:19:32] Voice 5: so it's just identified there uh um in looking at these bylaws uh they are essentially restricting

[1:19:44] Voice 5: what can happen in those shoreline areas the Island Trust Conservancy property is

[1:19:49] Voice 5: not affected by those the areas identified generally it's some you know

[1:19:56] Voice 5: it's a good thing to move forward with shoreline additional shoreline

[1:19:59] Voice 5: protections and so I couldn't see any problems with that from the perspective

[1:20:04] Voice 5: of the Island Trust Conservancy and so the recommendation of staff is just to

[1:20:10] Voice 5: to indicate that the Gambier Island,

[1:20:14] Voice 5: to the Gambier Island Local Trust Committee

[1:20:16] Voice 5: that our interests are unaffected by these two bylaws

[1:20:19] Voice 5: because they don't really have an impact

[1:20:22] Voice 5: on the property that we own

[1:20:23] Voice 5: and they would advance conservation in general.

[1:20:30] Voice 5: I think I'll leave it at that

[1:20:31] Voice 5: because I know we're a bit tight for time,

[1:20:33] Voice 5: but I'm happy to take questions.

[1:20:36] Voice 8: So, okay, go ahead.

[1:20:37] Voice 8: So my question on this is why the marine portion doesn't go adjacent to our property, or if you could ask the local trust committee

[1:20:51] Voice 8: to consider that?

[1:20:56] Voice 5: I mean, we certainly could ask that they do that.

[1:21:00] Voice 5: I don't think that it really has, it would have any change to what we do there ourselves.

[1:21:10] Voice 5: We're guided by the management plan that we have for the property and we're not contemplating

[1:21:14] Voice 5: any docks.

[1:21:15] Voice 5: We do have a trail that goes down to the shoreline and certainly anything that would limit structures

[1:21:21] Voice 5: would say limit things like signage perhaps that we might put in that area so I haven't

[1:21:26] Voice 5: been tempted to suggest that they include us in the upland portion of the regulation

[1:21:33] Voice 5: mainly to allow us some flexibility to work on those lands and to you know avoid having to apply

[1:21:40] Voice 5: for a development permit ourselves but we can the the bylaw actually does in limits doesn't include

[1:21:50] Voice 5: things like trails and structures in the the upland area that's covered by the land use bylaw

[1:21:57] Voice 5: the dp area so yeah i mean the board could say that um if it wished

[1:22:07] Voice 8: any other comments i just

[1:22:10] Voice 8: had one small comment it related to you have a section on first nations and i wasn't clear like

[1:22:16] Voice 8: have you um it says referrals have been sent to but this is like a huge problem for everybody

[1:22:26] Voice 8: everybody that referrals aren't actually enough for First Nation engagement so and we all know

[1:22:32] Voice 8: everyone knows that everyone knows it's so difficult to do so I just wanted to um highlight

[1:22:38] Voice 8: that um because you know I don't know would this affect them are you so it's only structures

[1:22:47] Voice 8: I prefer the second the second option because uh we don't have an interest it's not our property

[1:22:56] Voice 8: but we do like the protection provided to the shoreline.

[1:23:02] Voice 8: That was one of the things I was going to recommend

[1:23:05] Voice 8: as a trustee for this particular local trust area.

[1:23:08] Voice 8: I was going to make the motion.

[1:23:10] Voice 8: I think with some discussion,

[1:23:17] Voice 8: the concern that I have with that particular one,

[1:23:20] Voice 8: although I think it would be a good standard way

[1:23:23] Voice 8: of responding because we are involved

[1:23:25] Voice 8: all conservancy of these islands and anything that furthers our mandate we should support

[1:23:32] Voice 8: the concern i have is the tremendous amount of pushback that we are getting with a particular

[1:23:39] Voice 8: aspect that we're recommending which is the 15 meter setback versus seven and a half which seems

[1:23:45] Voice 8: quite straightforward for most of us because we most of us live on islands with 15 meters

[1:23:51] Voice 8: um this island and i

[1:23:55] Voice 8: do recognize it has a very specific profile man-made profile in which case

[1:24:03] Voice 8: most of the islanders will be not compliant it causes a huge yeah issue and there are some

[1:24:10] Voice 8: islands like i think thetis eurocetus is a seven and a half he says yeah so the so i think it's

[1:24:19] Voice 8: weird that we'd recommend that yes we're going to support this because of increased protection

[1:24:24] Voice 8: and i'm not sure that the committee will move ahead with that 50 million i don't know at this

[1:24:30] Voice 8: point so that's kind of again we're in the same position where with the the um policy statement

[1:24:38] Voice 8: in that the engagement hasn't been made and the decisions have been completed okay so the

[1:24:45] Voice 8: alternative is still very vague and I still think no matter what happens there will be additional

[1:24:51] Voice 8: conservation values protected in this but um yeah please yeah go ahead

[1:25:00] Voice 8: I'm just realizing another problem with the alternative one there is that you and I are a

[1:25:04] Voice 8: quorum yep we are yeah yeah yeah but

[1:25:14] Voice 4: i i don't want to

[1:25:14] Voice 8: influence it too much and so um anyway

[1:25:19] Voice 8: that's the thing that i was concerning me on this is just how the pushback is what

[1:25:26] Voice 6: we need to stay

[1:25:27] Voice 8: Yeah, so that's maybe why we should say the Alistair's Conservancy Board is unaffected.

[1:25:36] Voice 8: That's the only reason I'm hesitating on the alternative.

[1:25:43] Voice 8: What is that word?

[1:25:45] Voice 8: Oh, the wording in the directive policy statement says not just that its interests are unaffected,

[1:25:53] Voice 8: but it says it's not contrary to.

[1:25:57] Voice 8: That's even more vague.

[1:25:58] Voice 8: yeah that's that's the wording about yeah when it doesn't matter when the executive

[1:26:06] Voice 8: committee is considering whether a bylaw is contrary to the policy yeah that's quite which

[1:26:11] Voice 4: is not

[1:26:11] Voice 8: no no but i'm

[1:26:13] Voice 8: just looking for wording that because i i i so our interests are affected

[1:26:19] Voice 8: by more more protection yeah i don't trust because i would i'd be more interested in

[1:26:24] Voice 8: alternative to so I think it'd be better just given that we are actually on the committee

[1:26:32] Voice 8: than somebody else make the recommendation can I just make a suggestion just sensitive

[1:26:37] Voice 8: could we just say that its properties are unaffected oh that's instead of that its

[1:26:42] Voice 8: interests are unaffected like that's recommendation one committee that its properties are unaffected

[1:26:48] Voice 8: the proposed violence can we say that um

[1:26:51] Voice 5: so just the the only caveat there is that um

[1:26:57] Voice 5: referral allows

[1:26:58] Voice 5: us to say this is these are the response options

[1:27:04] Voice 8: you

[1:27:05] Voice 5: know that's unaffected by the bylaw well

[1:27:08] Voice 8: and we just give them a different response it's just

[1:27:11] Voice 8: a summary

[1:27:12] Voice 8: yeah

[1:27:13] Voice 5: i would still pick that box and provide your resolution probably is what would

[1:27:17] Voice 5: happen yeah

[1:27:17] Voice 8: okay yeah so that's what people are comfortable with is this was the least

[1:27:22] Voice 8: media of anything so if somebody else can make the um recommended or recommended go ahead trust me

[1:27:28] Voice 8: that the island stress conservancy board indicate to the gamber island local trust committee

[1:27:43] Voice 8: that it's that its properties are unaffected by the proposed bylaws we're not sure why but

[1:27:54] Voice 8: uh do i have a seconder

[1:28:03] Voice 8: okay ready for vote all those in favor are we in need of a like a five minute break or do you

[1:28:12] Voice 8: want to keep trucking

[1:28:12] Voice 1: through. Okay so two nature reserves on Gabriola Island both have a new revised

[1:28:19] Voice 1: management plan following the policy that states that our management plan should be revised

[1:28:24] Voice 1: approximately every 10 years. We are behind on this timeline on many of the nature reserves but

[1:28:29] Voice 1: have been catching up in in the last few years. So the first management plan we're looking at is for

[1:28:36] Voice 1: Sahalwin Say, which is Elder Cedar Nature Reserve. Sahalwin Say is the Sinemu name given

[1:28:43] Voice 1: to the reserve by Elder Dr. Ellen White in 2008. She attended and spoke at a naming ceremony at

[1:28:50] Voice 1: that time and it remains one of the only nature reserves that has a First Nations name.

[1:28:56] Voice 1: We are in the process of replacing the current large entrance sign there with one designed by

[1:29:01] Voice 1: by Elliot Whitehill, who is a Sinemu First Nations artist,

[1:29:05] Voice 1: as well as being the great grandson of Dr. White.

[1:29:08] Voice 1: So Elliot worked with Elder Geraldine Manson,

[1:29:12] Voice 1: who we were fortunate to have do our welcome and opening

[1:29:16] Voice 1: for the webinar open house that went along

[1:29:19] Voice 1: with this management plan, which was really, really great.

[1:29:23] Voice 1: As I mentioned with the last management plans

[1:29:25] Voice 1: that were approved, Lisa Wilcox,

[1:29:28] Voice 1: our intergovernmental liaison has helped develop First Nations criteria that go into our

[1:29:33] Voice 1: Islands Trust Conservancy Management Plans as standards, such as partners having cultural

[1:29:40] Voice 1: competency training, First Nations engagement, and direction to move towards a parallel

[1:29:48] Voice 1: management plan for areas of cultural significance. So Elder Cedar is 65 hectares and includes

[1:29:56] Voice 1: includes areas of old growth, coastal Douglas fir.

[1:30:00] Voice 1: with rich variation and diverse habitats there's 23 polygons mapped including the at-risk

[1:30:05] Voice 1: ecological community of douglas for adult organ grape plus five species at risk so the initial

[1:30:13] Voice 1: plan was done in 2008 with this 2021 plan completed by madrone environmental services

[1:30:20] Voice 1: a draft of this plan was provided to the covenant holders who are gabriola land and

[1:30:25] Voice 1: Trails Trust and the Nanaimo Area Land Trust and their edits have been incorporated into this plan.

[1:30:33] Voice 1: Elder Cedar is a highly used nature reserve and even more so since COVID. We strive to keep the

[1:30:39] Voice 1: nature reserve as undisturbed as possible by keeping the public on the designated trails.

[1:30:44] Voice 1: So one of our main things is trying to mitigate the ecological impact of the trail use by

[1:30:53] Voice 1: building boardwalks in sensitive areas. Another management concern are invasive species and

[1:30:59] Voice 1: there's weed canary grass and scotch brew that are being dealt with and ensuring the trails are safe.

[1:31:05] Voice 1: They may need a new bridge crossing across Stoney Creek and looking at the long-term hydrology of

[1:31:13] Voice 1: the area and drainage. If this management plan is approved I would send it to the two covenant

[1:31:20] Voice 1: holders for their final approval. Do you have any questions?

[1:31:28] Voice 8: Go ahead Trustee Spence. I just have one

[1:31:30] Voice 8: small and it appears in both of the management plans that we're looking at. Yeah. Under climate

[1:31:36] Voice 8: change.

[1:31:37] Voice 4: Yes. You

[1:31:38] Voice 8: have that Gabriela Island is entirely in the CDFMN and therefore drastic

[1:31:45] Voice 8: changes to its ecology are not anticipated although you recognize you know that changes

[1:31:50] Voice 8: is in temperature and precipitation could happen but i think that's a little bit of an erroneous

[1:31:55] Voice 8: statement the second part is correct that we could have massive changes because of temperature and

[1:32:00] Voice 8: precipitation regime changes so i just i don't know why you're saying that you don't anticipate

[1:32:06] Voice 8: any drastic changes to ecology are the cedars not having any problem on gigiola island or could

[1:32:12] Voice 8: that not happen in the future so just i just thought one part of the sentence in both of them

[1:32:19] Voice 8: that says you don't anticipate drastic changes to the ecology I think is actually possibly

[1:32:27] Voice 8: not really based in science but the second part is okay

[1:32:32] Voice 1: that's great that is the madrone's

[1:32:34] Voice 1: conclusion and it is looking at the 10-year time frame of this management plan um but I'm welcome

[1:32:42] Voice 1: to any suggested edits I

[1:32:45] Voice 8: did look at some of the references and the dates which were a bit old

[1:32:50] Voice 8: I would suggest that I'm not stuck to just removing that first part of this.

[1:32:55] Voice 8: Yes. Yes.

[1:32:58] Voice 8: Just say that changing temperature precipitation regimes could have an impact and then these impacts will be.

[1:33:05] Voice 8: OK, so is

[1:33:07] Voice 1: that in the

[1:33:08] Voice 8: next 10 years or what is that meant to be?

[1:33:12] Voice 8: I don't know what they meant there, but it's certainly happening now.

[1:33:15] Voice 8: out so if

[1:33:18] Voice 2: you'd like to

[1:33:19] Voice 8: make a promotion to that effect but let's go through it okay get any more

[1:33:24] Voice 8: questions for clarification uh uh trustee captain i

[1:33:29] Trustee Fenton (probable): am i'm just trying to find

[1:33:30] Trustee Fenton (probable): there was uh well i kind of highlighted it but i might not have saved what happens in our format

[1:33:37] Trustee Fenton (probable): i am

[1:33:37] Trustee Fenton (probable): so first off was i agree and that was that question i had with regarding the climate change

[1:33:43] Trustee Fenton (probable): change in habitat given our realities. The other one was a comment regarding the entrance sign

[1:33:53] Trustee Fenton (probable): and interestingly enough they commented on the fact I thought it was in one of the

[1:34:00] Trustee Fenton (probable): tables and they talk about the sign the venus sign and the fact that there's no rot.

[1:34:08] Trustee Fenton (probable): I question that only because maybe it's not a lot of paint is coming off or something. I've been

[1:34:13] Trustee Fenton (probable): there about two or three weeks ago on my own time and for the purposes and the one comment

[1:34:21] Trustee Fenton (probable): when i was coming out of there's this beautiful old sign but it's suffering from rot and or like

[1:34:27] Trustee Fenton (probable): it's a large sort of table size so this thing is the screen at least so maybe even larger so

[1:34:33] Trustee Fenton (probable): it is getting rough it's either rotten or the paint itself is coming or stopping off

[1:34:38] Trustee Fenton (probable): And so when I read that comment, I went, that's certainly true.

[1:34:45] Trustee Fenton (probable): Most of the time, I wouldn't know.

[1:34:48] Voice 1: Yeah, that

[1:34:48] Voice 1: is, oh, sorry.

[1:34:50] Voice 1: Go ahead.

[1:34:51] Voice 1: I was just going to say that is the sign that's being replaced,

[1:34:56] Voice 1: that will hopefully be replaced soon.

[1:34:58] Voice 1: We have the design.

[1:34:59] Voice 1: We just have to manufacture the sign and install it.

[1:35:02] Voice 1: I think the posts that the sign is on are still sound,

[1:35:06] Voice 1: and we hope to reuse them because

[1:35:08] Voice 1: it'll be a similar size but I'll make sure that the wording

[1:35:12] Voice 1: changes to make sure that the original sign is showing some great wear and tear and that's why

[1:35:19] Voice 1: we're replacing it.

[1:35:20] Trustee Fenton (probable): Okay yeah that makes sense. Thank you. Trustee Goss?

[1:35:24] Voice 8: On page 118 that's where

[1:35:29] Voice 8: there's the mention of also Islands Trust is a local government and I wondered if you wanted to

[1:35:38] Voice 8: reword that so it's it could be as simple as is a part of the local government system

[1:35:44] Voice 8: or as a special purpose even better yeah um

[1:35:51] Voice 5: i'm wondering do we need to just make sure that we're

[1:35:56] Voice 5: itemizing each of these changes by page as for the resolution would that be possible okay this

[1:36:04] Voice 8: This is page 118, under the 1.1, right

[1:36:08] Voice 5: above the quote.

[1:36:09] Voice 5: And it was the Islands Trust is part of...

[1:36:13] Voice 8: That Islands Trust,

[1:36:15] Voice 8: you get it.

[1:36:16] Voice 5: Islands

[1:36:16] Voice 8: Trust, a special purpose government?

[1:36:18] Voice 8: Yeah.

[1:36:19] Voice 8: Instead of a local government,

[1:36:22] Voice 8: we changed to a special purpose government

[1:36:26] Voice 5: with the following mandate added up.

[1:36:28] Voice 5: And I was having trouble,

[1:36:30] Voice 5: sorry, this is really just for the resolution.

[1:36:31] Voice 5: I was having trouble figuring out

[1:36:33] Voice 5: where the sentence related to climate change was in the document? Is there a page?

[1:36:38] Voice 5: One ten. Page one ten.

[1:36:40] Voice 5: Thank you.

[1:36:42] Voice 8: I thought that was actually about the CD, because it was already in the

[1:36:48] Voice 8: CDF, but there's

[1:36:49] Voice 8: no reason to believe that those biogeochemical maps are

[1:36:52] Voice 8: not going to change.

[1:36:53] Voice 5: That's not going to be

[1:36:54] Voice 8: the actual end in ever.

[1:36:58] Voice 5: Oh, so are you talking about within

[1:37:00] Voice 5: the request for decision that it says that? Is there somewhere within the

[1:37:04] Voice 5: actual report in the report under

[1:37:07] Voice 8: the words climate change it's about the third second or

[1:37:10] Voice 8: third sentence it starts with gabriela island

[1:37:14] Voice 5: is already yes but is this actually found in the

[1:37:19] Voice 5: report it

[1:37:20] Voice 1: is i can i can i'll try and find where it is and it's

[1:37:25] Voice 8: found in the other

[1:37:26] Voice 5: report as well

[1:37:27] Voice 5: it's in both of them okay um and then uh trustee fenton i'm sorry i didn't catch your edit either

[1:37:35] Voice 5: either in which page that was on I

[1:37:38] Trustee Fenton (probable): didn't find the actual comment I think no I understand and

[1:37:42] Trustee Fenton (probable): those were that is highlighted and it was regarding the health of the sign and I think

[1:37:49] Trustee Fenton (probable): it doesn't have to reflect about you on the other side of that is they're already ordering anyone so

[1:37:55] Trustee Fenton (probable): yeah they need to drive those up you know might

[1:37:58] Voice 8: be paid 74 because that's what the table content

[1:38:01] Voice 8: there's a section of assignment yeah okay good

[1:38:06] Voice 5: thank you before the report

[1:38:13] Voice 8: are there comments or changes i i just have a comment i'll start with this one but it

[1:38:21] Voice 8: applies to the all of these is that uh number one as we get to our

[1:38:29] Voice 8: our second and third management reports on an individual property i i see them as standalone

[1:38:37] Voice 8: and i'd like to see sort of how we moved along in our um recommended actions for those properties

[1:38:46] Voice 8: so we had one or two year goals five year goals i'm not sure if those are different if we've

[1:38:53] Voice 8: accomplished what we've done in the previous management reports and i wouldn't mind seeing

[1:38:59] Voice 8: some kind of table that shows what our goals were and whether or not they could be accomplished to

[1:39:06] Voice 8: the previous reports. So evaluation. Yeah so I'd like to see how we're moving and related to that

[1:39:14] Voice 8: is there's this tremendous opportunity to use all these properties to find out more about how

[1:39:23] Voice 8: climate change is impacting the islands. And that any opportunity that we can work with other

[1:39:34] Voice 8: agencies to monitor in a more strict basis what's happening, I think we should make use of that.

[1:39:45] Voice 8: There are more general comments. Again, I don't want to make a specific resolution on that just

[1:39:51] Voice 8: now because i know how crazy everything is but it just seems um incredible that you can use these

[1:39:59] Voice 8: more precisely go ahead trustee i think i found the thing about the sign that's on page 15 of

[1:40:07] Voice 8: line six of the report it's in the table the welcome sign is that what you need yeah it says

[1:40:15] Voice 8: oops yeah oh there's it says no sign of rotting starting plates like no repairs needed at this

[1:40:21] Voice 8: time so that's the conflict those are just comments not necessarily requests for action

[1:40:29] Voice 8: at this time because i think it relates to all our management reports yeah

[1:40:36] Voice 1: it's something we could

[1:40:38] Voice 1: place in our template we could change our management plan template to ensure that that's

[1:40:43] Voice 1: included um

[1:40:47] Voice 8: any other questions or comments or changes

[1:40:51] Trustee Fenton (probable): just one comment on your suggestion i

[1:40:55] Trustee Fenton (probable): think that's i mean one of the nuances and challenges with climate changes are looking

[1:41:00] Trustee Fenton (probable): for indicators and tracking data

[1:41:02] Trustee Fenton (probable): and we've got opportunities in view it's not us tracking it

[1:41:06] Trustee Fenton (probable): but we find it as an opportunity with other policies that are you know managed out of it

[1:41:12] Trustee Fenton (probable): yeah and so

[1:41:19] Voice 8: i just wanted to speak in support of your idea about adding an evaluation

[1:41:23] Voice 8: progress section to future plans or future uh renewed management plans and um secondly uh the

[1:41:33] Voice 8: idea of monitoring any uh in those evaluation sections if there's any specific examples of

[1:41:41] Voice 8: uh that can be linked to climate change those could be really useful for us at the local trust

[1:41:48] Voice 8: committee and that trust council level as well because it makes it seem more real to property

[1:41:55] Voice 8: land holders i think so i i'll just um get a little email noah for that i don't because i

[1:42:06] Voice 8: know i don't want to add something in with a specific timeline to do that but i don't want

[1:42:11] Voice 8: it to get lost um so i'll just add it in now to copy the board

[1:42:18] Trustee Fenton (probable): members could you add to your

[1:42:20] Trustee Fenton (probable): note about that so are we um how are we tracking that it's our 10-year management plans but how are

[1:42:27] Trustee Fenton (probable): we actually adapting to climate change and those urgent matters so

[1:42:32] Voice 8: i think we're going to have a

[1:42:33] Voice 8: report on climate change coming up at our next meeting this is another opportunity to not make

[1:42:40] Voice 8: sure that doesn't get

[1:42:41] Voice 8: lost yeah that'd be good okay so i would like to get a motion on the table

[1:42:46] Voice 8: we have one presented here would anybody like to read this go ahead trustee fenton

[1:42:53] Trustee Fenton (probable): see it for a

[1:42:54] Trustee Fenton (probable): way I think I know that's what's sitting

[1:42:57] Trustee Fenton (probable): here the Oz Justice Board of the 2021 update of the elder cedar

[1:43:13] Trustee Fenton (probable): nature reserve manager plan be june 10 2021 amended

[1:43:18] Trustee Fenton (probable): as follows the bullet one being to

[1:43:21] Trustee Fenton (probable): to indicate that climate change is having a real impact

[1:43:25] Trustee Fenton (probable): on the CDF forest currently,

[1:43:27] Trustee Fenton (probable): to indicate that the current signs of rotting,

[1:43:30] Trustee Fenton (probable): pressure displacement, and to note that the Alice Trust

[1:43:33] Trustee Fenton (probable): is a special discovery model.

[1:43:39] Voice 8: Secretary, Trustee Bass, ready to vote?

[1:43:43] Voice 8: All those in favor?

[1:43:45] Voice 8: That carries, thank you very much.

[1:43:48] Voice 8: Now we're at the Coates Millstone Management Plan.

[1:43:52] Voice 8: and that starts on page 209 okay

[1:43:56] Voice 1: it has been considerably longer than the 10 years since

[1:44:00] Voice 1: this management plan has been revised it was originally done in 1997. it's a very small nature

[1:44:06] Voice 1: reserve that's been closed to the public since 2004 due to the steep cliffs and unsafe remnants

[1:44:13] Voice 1: of an old sandstone quarry so it includes 30 millstone pools where the large millstones were

[1:44:20] Voice 1: extracted leaving circular holes about one and a half meters in diameter and about one and a half

[1:44:25] Voice 1: meters deep. One mass occurrence was found which means a species at risk has been found in the

[1:44:34] Voice 1: area but no details are made public for fear the species will be tampered with in some way.

[1:44:39] Voice 1: Madrone determined a number of focal species that have potential to be present but none were

[1:44:44] Voice 1: observed. Again the draft management plan has already been provided to the two conservation

[1:44:50] Voice 1: Covenant holders who are Nanaimo Area Land Trust and Gabriela Historical and Museum Society and

[1:44:58] Voice 1: their edits have been incorporated already into this management plan. There are ongoing partner

[1:45:05] Voice 1: discussions on how to make the nature reserve safer for not only people but animals as deer

[1:45:11] Voice 1: have been found dead in the millstone pools over the years and invasive species removal is also a

[1:45:20] Voice 1: concern um i'm happy to answer any questions on on this management plan

[1:45:25] Voice 8: any questions just to make

[1:45:29] Voice 8: the same change as the other one related to climate change so i can it be stated that the

[1:45:36] Voice 8: recommended changes on our previous report being just added to the next reports does that make

[1:45:43] Voice 8: sense, no?

[1:45:44] Voice 1: Right, yes, and then it will also change the local government.

[1:45:48] Voice 8: Yes, yes, changes in our template,

[1:45:51] Voice 8: that'd be great. Yeah.

[1:45:54] Voice 8: Okay, Trustee Fast, just a comment that the safety of the pools,

[1:46:05] Voice 8: do you, well anyway, I just have some ideas I'll leave you on, yeah.

[1:46:12] Voice 1: That'd be great, there's been

[1:46:13] Voice 1: been a lot of discussion over the years and having all the partners agree because obviously the

[1:46:19] Voice 1: museum the gabriel museum doesn't want any um permanent changes made to them as they see it as

[1:46:26] Voice 1: a historical artifact really um and so you know filling and things like that have been um been

[1:46:35] Voice 1: we've been told we couldn't fill them at one stage but now there's a new board so they may be more

[1:46:39] Voice 1: open to perhaps filling them um with gravel or something like that if it's possible

[1:46:45] Voice 8: to get in

[1:46:45] Voice 8: i have i have a quick suggestion i'll just put it out here because i'm interested in what people

[1:46:48] Voice 8: think but for um uh garden pools where people are trying to protect koi or have safety from

[1:46:58] Voice 8: koi are those big colorful fish from herons or when they're trying on raccoons and minks and

[1:47:03] Voice 8: things otters and when they're trying to protect uh little children from falling into these pools

[1:47:09] Voice 8: they'll put like a frame in the water so that it's like a grid or a mesh screen quite you know

[1:47:18] Voice 8: the spacing is up to you with legs or other things to hold it in so they're not permanent

[1:47:23] Voice 8: and they sit below the water level so they don't interfere with the aesthetics

[1:47:29] Voice 8: and animals can still drink and tadpoles can still swim around it's only emerging animals

[1:47:35] Voice 8: also plants you might have to worry about I'll just put that out there for your in case it's

[1:47:40] Voice 8: helpful that's

[1:47:41] Voice 1: great and something very similar is being discussed as we speak so that it's very

[1:47:47] Voice 1: good yeah because there's been all sorts of things whether it be

[1:47:50] Voice 1: covers or yes but this is one that

[1:47:52] Voice 1: I think they're um I think you're on to something okay

[1:47:56] Voice 8: thank you any other questions

[1:48:05] Voice 8: I don't want you to make any changes but I did notice when I looked at the reports that

[1:48:11] Voice 8: they were using Environment Canada data to 2010 for weather data and that's very old.

[1:48:21] Voice 8: I think that we should just ask in the future, I wouldn't say make changes now, that we use

[1:48:26] Voice 8: more recent weather data.

[1:48:29] Voice 8: okay okay so we have a recommendation can i get somebody to read it justy adams

[1:48:38] Voice 8: is it there

[1:48:40] Voice 8: yep okay um the gans just concerns the board through the 2021

[1:48:47] Voice 8: and then

[1:48:54] Voice 4: it is follows that

[1:48:55] Voice 8: the climate change is having a real impact on syria

[1:48:58] Voice 8: or is currently counted out that gans just as a special purpose government

[1:49:05] Voice 8: second trustee bass seconded all ready to vote all those in favor that carries thank you

[1:49:12] Voice 8: the

[1:49:13] Trustee Fenton (probable): only comment is that i was at this same

[1:49:17] Voice 4: day i was actually at the same

[1:49:19] Trustee Fenton (probable): day i was at the other

[1:49:20] Trustee Fenton (probable): and consequently i would report that something yes i mean really

[1:49:24] Voice 1: yeah it's time

[1:49:25] Trustee Fenton (probable): a little footprint and i would have never

[1:49:30] Trustee Fenton (probable): because there's many holes in the ground quite significant unless you've actually been there

[1:49:36] Voice 8: um page 265 lost mountain nap tech covenants we're getting there folks

[1:49:46] Voice 8: this is fun i i mean it's such a great meeting

[1:49:50] Voice 8: it must have been

[1:49:54] Voice 8: pretty time executive

[1:49:55] Voice 8: I won't say anything in this meeting about Bowen Island Council meetings.

[1:50:07] Voice 8: So we have here, is Catherine taking this?

[1:50:12] Voice 8: Hi Catherine.

[1:50:15] Voice 6: Nice picture behind you, nice cat.

[1:50:18] Voice 6: Oh that's, there are two in there.

[1:50:20] Voice 6: You can't see, she's sitting on top of her brother.

[1:50:27] Trustee Fenton (probable): So

[1:50:28] Voice 8: we have here the Moss Mountain Covenant.

[1:50:32] Voice 7: Yes. So as these things often go, what began as a straightforward, exciting

[1:50:38] Voice 7: covenant property has become more and more complex over time. So the board, when considering this one,

[1:50:48] Voice 7: there are a few different balls in the air of pieces that we need to resolve,

[1:50:53] Voice 7: which may affect the wording of the final resolution we've got the covenant itself

[1:50:59] Voice 7: is the standard NAPTEP covenant so it's covering about 44 hectares and there's a small

[1:51:09] Voice 7: less than a hectare residential area that's been surveyed out that will be excluded from the

[1:51:16] Voice 7: covenant area the covenant area itself includes rare species and ecosystems of all sorts of

[1:51:23] Voice 7: exciting types and as the board might remember from the original conservation proposal connects

[1:51:30] Voice 7: into Burgoyne Bay and Mill Farm Regional Parks, the slopes of Mount Sullivan. So the excluded

[1:51:38] Voice 7: zone is the little hatched area down at the bottom southwest corner there. When the surveyor

[1:51:44] Voice 7: was out conducting the survey for that area, he determined that the present natural boundary

[1:51:52] Voice 7: is different enough from that on the land title

[1:51:56] Voice 7: from the survey that was done in 1912

[1:51:58] Voice 7: that it triggered a need to resurvey the entirety

[1:52:03] Voice 7: of that present natural boundary

[1:52:06] Voice 7: and the property to file an updated survey plan

[1:52:09] Voice 7: for the property,

[1:52:11] Voice 7: which cost an additional $11,500,

[1:52:16] Voice 7: which Environment and Climate Change Canada

[1:52:19] Voice 7: Canada was able to fund through their ecological gifts program to protect important properties.

[1:52:27] Voice 7: So that process is just about complete.

[1:52:32] Voice 7: I talked to the surveyor just yesterday evening and he's expecting the surveyor general to

[1:52:39] Voice 7: approve that final updated survey by the end of this week, which means that that can get

[1:52:45] Voice 7: registered and then this covenant can get registered.

[1:52:47] Voice 7: so that's one issue that we hope will be resolved by the end of this week but again that might

[1:52:55] Voice 7: affect the wording of the resolution and then the other piece is that the landowner currently

[1:53:01] Voice 7: is part of the land tax deferral program and i've been talking with them trying to arrange for

[1:53:11] Voice 7: a priority agreement for the covenant and the rent charge over that tax deferral and

[1:53:17] Voice 7: And my understanding from talking to them is that if we don't have permission from them to register this covenant, that it might get rejected by Land Titles Office.

[1:53:29] Voice 7: So that's the other moving piece.

[1:53:32] Voice 4: We'll

[1:53:32] Voice 7: try to learn that out.

[1:53:35] Voice 7: But otherwise, if the board has other questions about this, I'm happy to answer them.

[1:53:42] Voice 4: Questions?

[1:53:43] Voice 4: Go ahead, Tristan.

[1:53:44] Voice 8: Just like a super minor thing as well, but it relates the same as the other ones.

[1:53:48] Voice 8: there's a section on climate change and you say climate change mitigation by protecting

[1:53:53] Voice 8: carbon sequestration sources what you always want to say is carbon stores and sinks so it's not just

[1:54:01] Voice 8: the sequestration but it's the stores and the common language is carbon stores and sinks okay

[1:54:07] Voice 8: and it appears in many places yes

[1:54:10] Voice 7: that's the language that we've sort of you know copied

[1:54:13] Voice 7: piece did always, so I'll update that and remember.

[1:54:20] Voice 8: Any other questions? Another beautiful piece for

[1:54:25] Voice 8: Sunspring. I

[1:54:27] Voice 7: was very jealous of the biologists who were doing baseline, and although Gemma might curse

[1:54:35] Voice 7: the steep slopes when she's out there monitoring, I am also jealous that she has to go and do the

[1:54:41] Voice 7: monitoring on this beautiful property.

[1:54:46] Voice 8: So if there's no other questions, but you mentioned that

[1:54:49] Voice 8: things might affect the recommendation?

[1:54:52] Voice 7: Kate tells me that she thinks the recommendation

[1:54:56] Voice 7: is actually fine for the resolution. The other piece that we just wanted to bring up

[1:55:01] Voice 7: or bring to the board's attention is actually at the end of the request for the decision around,

[1:55:09] Voice 7: um, uh, here we are. If we scroll down a little bit

[1:55:14] Voice 7: more, just around cost.

[1:55:15] Voice 7: 267. um so the board approved um up to 20 000 to support the landowner in placement of conservation

[1:55:29] Voice 7: covenant and we've used the bulk of those funds towards the baseline inventory and the initial

[1:55:36] Voice 7: part of the survey work and the little bit of remaining was intended to help to offset some

[1:55:43] Voice 7: of the costs of the appraisal but we just wanted to check in with the board how the board feels

[1:55:52] Voice 7: about registration costs of the covenant or Kate did you want to say anything there about what's

[1:55:58] Voice 7: been done in the past or not the

[1:56:00] Voice 5: only comment I would make is that usually for NAPTEP covenants

[1:56:04] Voice 5: we do require that applicants cover their full costs for this one we had a funding source for

[1:56:10] Voice 5: some of the costs through environment and climate change canada um through the species at risk

[1:56:15] Voice 5: program because this property does have um species at risk on it and so they through that grant we've

[1:56:22] Voice 5: been able to fund things like the baseline report and the and some costs of the surveying we've also

[1:56:29] Voice 5: covered a little bit of the baseline report out of our regular procurement budget so it's unusual

[1:56:35] Voice 5: for the board to cover these costs but there are a few there's a little bit

[1:56:41] Voice 5: left in terms of what the landowner is going to be responsible for for the

[1:56:45] Voice 5: appraisal so it was mainly something we wanted to flag for the board if they

[1:56:50] Voice 5: wanted to help out with this this is a very large conservation covenants on the

[1:56:55] Voice 5: particularly valuable property so it's there for consideration we don't need to

[1:57:02] Voice 8: to do that right this second,

[1:57:03] Voice 5: is that right?

[1:57:05] Voice 5: If you wanted to approve,

[1:57:07] Voice 5: so the appraisal is about to take place

[1:57:08] Voice 5: and will likely take place before the next board meeting.

[1:57:11] Voice 5: So the costs will be currently with the amount

[1:57:14] Voice 5: that we have available to send,

[1:57:16] Voice 5: Catherine, you can correct me,

[1:57:16] Voice 5: I think it's around $1,700, we still have left

[1:57:19] Voice 5: and we're anticipating it's gonna cost

[1:57:21] Voice 5: somewhere between 25 and $3,500 for that.

[1:57:25] Voice 5: So the landowner is gonna be on the hook for,

[1:57:28] Voice 5: or let me do the math, $1,500 or so there.

[1:57:33] Voice 8: And we would get that money from where, from our?

[1:57:37] Voice 5: If we brought it in,

[1:57:39] Voice 5: it would come from our regular budget.

[1:57:41] Voice 5: So through our, we don't have funding

[1:57:43] Voice 5: for the Species at Risk program for it.

[1:57:45] Voice 5: I suspect we could take it out of our conservation,

[1:57:51] Voice 5: conservation planning and procurement budget.

[1:57:56] Voice 4: Yeah, we are

[1:57:57] Voice 5: getting, I should say,

[1:57:58] Voice 5: we're getting close on all of our budgets.

[1:58:00] Voice 5: the show it's going to be tweaking.

[1:58:03] Voice 8: Can we just leave it for now and then if we need to do an RWL

[1:58:07] Voice 8: on that one?

[1:58:09] Voice 5: I think that's fine.

[1:58:13] Voice 8: Go ahead. I just noticed a slight inconsistency so I just

[1:58:16] Voice 8: want to clarify in the covenant it says that the owner cannot use it you can't use or permit the

[1:58:26] Voice 8: use of the covenant area for hunting fishing or gathering or for grazing of domestic animals

[1:58:31] Voice 8: animals but then um if you've done first nation consultation they would probably want to use it

[1:58:39] Voice 8: for him so it's a little bit of a a conflict there they of course don't need a permit

[1:58:46] Voice 8: so maybe you're covered but i just wanted to flag that as a bit of a contradiction

[1:58:51] Voice 8: yeah it is but you're telling them that in the covenant area like a private property owner could

[1:59:00] Voice 8: could tell someone you can hunt here.

[1:59:02] Voice 8: You know, working with Indigenous people,

[1:59:04] Voice 8: we do

[1:59:05] Voice 8: that in the Galleon Conservancy properties,

[1:59:07] Voice 8: or, but here we're saying they can't do that,

[1:59:10] Voice 8: but then we want to work with First Nations.

[1:59:12] Voice 8: So it's a bit of a conflict for me, from my perspective.

[1:59:16] Voice 5: I can comment on that only to say

[1:59:18] Voice 5: that I think Indigenous hunting rights,

[1:59:22] Voice 5: because they're through a Canadian law,

[1:59:25] Voice 5: would trump anything that we put into a covenant

[1:59:28] Voice 5: in terms of that piece.

[1:59:32] Voice 5: In other

[1:59:33] Voice 5: covenants, we have removed those pieces.

[1:59:37] Voice 5: I think, Catherine, do you want to comment?

[1:59:39] Voice 5: Did we put into this one anything related

[1:59:42] Voice 5: to the ability to work with First Nations?

[1:59:49] Voice 7: Yeah, so what that is is the clause that was crafted.

[1:59:55] Voice 7: Sorry, I've got a barking dog.

[1:59:58] Voice 7: The clause that was crafted

[2:00:00] Voice 7: in for link island i think that i've been putting in as a standard now and it's just as a placeholder

[2:00:05] Voice 7: and an acknowledgement that um it's a despite clause right so um sorry i'm gonna go close my

[2:00:15] Voice 7: door so that is being

[2:00:22] Voice 8: addressed on a wider scale well it is that that's what i'm highlighting that

[2:00:28] Voice 8: 4.5 has says that despite 4.2b the owner can enter an agreement with First Nations

[2:00:36] Voice 8: and then 4.2 says I just find

[2:00:39] Voice 8: it very odd it doesn't it's not a make it or break it

[2:00:45] Voice 8: but in the one place you're saying no permits for hunting the next place you're saying yes

[2:00:50] Voice 8: you can have agreements with First Nations but

[2:00:55] Voice 5: I'm not sure yeah

[2:00:56] Voice 8: it's

[2:00:57] Voice 5: okay and that has been

[2:00:59] Voice 5: when we had it reviewed by legal services yeah with the intent of permitting hunting

[2:01:05] Voice 5: permitting hunting for first nations yes um this was the recommended language that came back okay

[2:01:14] Voice 5: so we

[2:01:14] Voice 8: have a recommendation here which is um so we're on page 267 there is a recommendation

[2:01:25] Voice 8: oops i might get somebody to read that because everybody's looking everywhere sorry that's okay

[2:01:34] Voice 8: Who's there?

[2:01:35] Voice 8: I am.

[2:01:37] Voice 8: Okay, go ahead.

[2:01:39] Voice 8: So it says the Islands Trust Conservancy Board

[2:01:41] Voice 8: authorizes the chair to sign a covenant

[2:01:44] Voice 8: with Gaylene Young over the land described

[2:01:46] Voice 8: as PID 006-76112,

[2:01:50] Voice 8: Lot 12, Section 64, 65, 66, 67, and 68,

[2:01:54] Voice 8: South Salisbury, Northern County,

[2:01:56] Voice 8: District Plan 1914,

[2:01:59] Voice 8: through the Natural Area Protection Tax Exemption Program,

[2:02:01] Voice 8: NAP.

[2:02:06] Voice 8: pretty fast ready to go all those in favor and that passes and okay pair bail map tap covenant

[2:02:24] Voice 8: north pender that starts on page 341 341 yeah that went in

[2:02:34] Voice 7: so peter peret and lisa veil um

[2:02:42] Voice 7: requested to covenant the the property where their home is and they had purchased a property

[2:02:49] Voice 7: adjacent to theirs which was largely undeveloped which they amalgamated with their lot to create

[2:02:56] Voice 7: a bigger lot and the covenant you have before you it looks more complicated than it is because they

[2:03:04] Voice 7: also have an agreement for a very short small informal trail through the property that is part

[2:03:12] Voice 7: of a moving around pender alternatives to transportation sort of trail network program

[2:03:18] Voice 7: and connects Clambay Road to Armidale Road.

[2:03:22] Voice 7: And so the advice from our legal counsel

[2:03:25] Voice 7: was to have the Covenant itself silent about that trail,

[2:03:31] Voice 7: but everything captured around it

[2:03:35] Voice 7: through a letter of permission to the landowner,

[2:03:38] Voice 7: followed by an agreement that allows them to have that trail.

[2:03:43] Voice 7: So that's why this resolution looks huge.

[2:03:45] Voice 7: um the the first resolution is is the covenant itself which is again our standard um uh template

[2:03:54] Voice 7: covenant and then that second resolution is the wording suggested by our legal for the letter of

[2:04:01] Voice 7: permission which would there be one from from islands trust conservancy and the co-holder

[2:04:08] Voice 7: the pender islands conservancy association uh would could provide a letter with the exact same

[2:04:14] Voice 7: wording and then they would be able to continue this informal agreement with the moving around

[2:04:20] Voice 7: pender society for this couple hundred meters of a small trail that goes just skirts along the edge

[2:04:27] Voice 7: of the covenant the only other item of um of note is the presence of a small cairn there's a

[2:04:35] Voice 7: the uh glover sergeant memorial cairn that about four square feet of it is into the covenant area

[2:04:47] Voice 7: and the capital regional district has a statutory right of way for maintenance and public access for

[2:04:54] Voice 7: that uh and they have no concerns and expressed no real um items for discussion in response to

[2:05:02] Voice 7: referral um relating to this this covenant and so it protects um some some young forest some mature

[2:05:08] Voice 7: forest um areas of wetland and and some seasonal streams and of a diversity of of different types

[2:05:17] Voice 7: of habitats and um it's uh hitting court not quite connecting to the new lisa bale nature reserve

[2:05:26] Voice 7: and that it's that extent of protected areas along clown bay there hey

[2:05:34] Voice 8: just he's fast i'd just like

[2:05:37] Voice 8: to read the motion because trust council's already passed it so um no not this one i don't trust

[2:05:43] Voice 8: council trust council this would

[2:05:45] Voice 8: be a different one what's this that's lost now

[2:05:50] Voice 5: has passed the

[2:05:53] Voice 5: resolution to issue the now tap certificates for both for both once the cabinets are in place

[2:06:00] Voice 5: Okay. And that's,

[2:06:02] Voice 5: sorry, I wasn't clear.

[2:06:04] Voice 8: I was just going to read the motion. Yeah, the first part of it anyway. Now I've lost it. There we go.

[2:06:10] Voice 8: that

[2:06:10] Voice 4: the Islands Trust Conservancy Board

[2:06:12] Voice 8: authorizes the chair to sign a covenant

[2:06:14] Voice 8: with Peter Parry and Elizabeth Lisa

[2:06:16] Voice 8: Bale over the

[2:06:17] Voice 8: land described as

[2:06:18] Voice 8: PID 031-385-486

[2:06:21] Voice 8: Lot 1, Section

[2:06:22] Voice 8: 22, Pender Island, Cowichan Plan

[2:06:24] Voice 8: EPP 109086

[2:06:26] Voice 8: to the Natural Area

[2:06:27] Voice 8: Protection Tax Exemption Program

[2:06:30] Voice 8: NAPCAP. Two,

[2:06:32] Voice 8: that the Islands Trust Conservancy Board

[2:06:33] Voice 8: approves Peter Parry and Lisa

[2:06:36] Voice 8: Bale's request for consent to enter into

[2:06:38] Voice 8: agreement with the Moving Around Comparative Alternative Transportation Society map to

[2:06:43] Voice 8: maintain a public use trail through the Covenant area of the Annals Press Conservancy Covenant

[2:06:47] Voice 8: the Covenant over parcel identifier 031-385-486-1 section 22 Pender Island Couch District Plan

[2:06:55] Voice 8: EPP 109086 the lands as provided for in section 42 4.2c 4.2e and 4.2a

[2:07:06] Voice 8: a roman eight of the covenant in accordance with and subject to the following terms and conditions

[2:07:14] Voice 8: as presented oh thank you good hello sorry you

[2:07:20] Voice 8: have a second there

[2:07:25] Voice 8: are we ready to go all those in favor and that passes thank you okay um

[2:07:37] Voice 8: let's move on 6.2 2022 AAG annual meeting schedule can I just say this is

[2:07:46] Voice 8: just great to be approving all these good conservation protecting and

[2:07:52] Voice 8: preserving I just feel terrific thank you so that's page 396 we're getting there

[2:08:04] Voice 8: folks okay is there any obvious conflicts maybe trips to jordan

[2:08:14] Voice 8: i guess we've got some choices to make in a couple and yeah yeah

[2:08:27] Voice 4: and

[2:08:27] Voice 8: then this takes us actually into the new well not quite i guess the election is october 50th

[2:08:34] Voice 8: okay so we're in there so we wouldn't meet on the last one

[2:08:40] Voice 8: but it would be a lame duck some of some people might be yeah

[2:08:54] Voice 8: it's just a term that popped in my head sorry

[2:09:00] Voice 8: but

[2:09:01] Voice 1: yes then

[2:09:02] Voice 8: you know there may be still a little power until

[2:09:04] Voice 8: Yes,

[2:09:05] Voice 4: yeah, that's why I

[2:09:07] Voice 8: said laid back.

[2:09:10] Voice 8: So any conflicts or preferences?

[2:09:14] Voice 8: This is the first set of Islands Trust meetings coming my way or Bowen one, so I'm all clear

[2:09:19] Voice 8: I think.

[2:09:20] Voice 8: Okay,

[2:09:20] Trustee Fenton (probable): so far, so

[2:09:21] Voice 8: we can stick with the earlier dates.

[2:09:26] Trustee Fenton (probable): Oh, so yeah,

[2:09:29] Voice 8: I was just looking at that September one, two, I think October 4 is better for

[2:09:32] Voice 8: me.

[2:09:47] Trustee Fenton (probable): So I

[2:09:49] Voice 8: prefer October 4th for that, that particular meeting.

[2:09:55] Voice 8: Hey, you're looking at 2020. That's right. I'll tell you guys know what's on your calendar I just have music.

[2:10:10] Voice 8: the mayor, which is the earlier dates, unless people have a preference for later one. No.

[2:10:18] Voice 8: Okay, so, um, can I recommend that we that that we do the October 4 2022 meeting as the

[2:10:29] Voice 8: the only change you

[2:10:31] Trustee Fenton (probable): want to be well there's two different ones maybe are

[2:10:36] Voice 4: the older ones

[2:10:41] Trustee Fenton (probable): what's an option older ones are they you're going to build it but

[2:10:47] Voice 8: what's july 12th that is our

[2:10:51] Voice 8: joint meeting what's it doing it's the only day that's been

[2:10:58] and

[2:11:03] Trustee Fenton (probable): maybe you're suggesting you wanted the 17th or do you want to bring first um

[2:11:10] Voice 5: just to sorry

[2:11:12] Voice 5: to interject but um i should mention that corlin has um been liaising with laurie um in our island's

[2:11:20] Voice 5: trust side of house and and there's a whole mesh of dates that have been considered and there may

[2:11:27] Voice 1: maybe

[2:11:27] Voice 5: conflicts if we start pushing other possibilities if there are dates

[2:11:32] Voice 5: that you can't make for some reason or if there is a real conflict we can go

[2:11:38] Voice 5: back and see if we okay but as much as possible if we can try to stick with the

[2:11:44] Voice 5: actual provided dates that's really helpful for us as staff because we're

[2:11:48] Voice 5: balancing 13 local trust committees plus executive committee plus all the other

[2:11:53] Voice 5: committees so you're

[2:11:55] Voice 8: so you're not saying land on one day or another right now you're just saying

[2:11:59] Voice 8: are any

[2:11:59] Voice 5: of these dates open well or are any of these conflicts all right any particular

[2:12:05] Voice 8: so i have no conflict with any of these states we're all looking fairly free okay so well i

[2:12:13] Trustee Fenton (probable): shall just just think about what's going i don't have in front of me at all i have our ltc

[2:12:19] Trustee Fenton (probable): the maybe the last week of september so um i should

[2:12:26] Voice 5: say we will make sure that all of your

[2:12:28] Voice 5: conflicts are are resolved that you have local trust committee meetings on these same days

[2:12:36] Voice 5: one that you know of doug that's why

[2:12:38] Trustee Fenton (probable): i said the september one just without looking at the calendar

[2:12:41] Trustee Fenton (probable): but still all in tradition we have trust council meeting the week before our ltc meeting the next

[2:12:47] Trustee Fenton (probable): week and then this meeting today okay

[2:12:50] Voice 8: and i'm just

[2:12:52] Voice 8: relieved to see relieved to see no conflicts with

[2:12:56] Voice 8: monday nights which is bowman council yeah for mondays i couldn't get here okay so we'll just

[2:13:03] Voice 8: leave that as quite open then um we'll move on to correspondence there's no correspondence and then

[2:13:10] Voice 8: updates for information we're now on page 397 well can I just say one thing sorry uh just occurs to

[2:13:19] Voice 8: me that these are Tuesday mornings and uh Coraline just so you know if you can check with the

[2:13:26] Voice 8: I imagine that

[2:13:27] Voice 8: Lori has already done this maybe somebody has but in case I have a Monday night

[2:13:33] Voice 8: council meeting that goes till 10 30 at night it's not sometimes it's not possible to actually

[2:13:38] Voice 8: get here physically in time for a meeting so that's just something to check

[2:13:46] Voice 8: and that we do want to be able to accommodate zoom as well if you have to so well i would

[2:13:54] Voice 8: i'll probably be using lots of zoom i just wanted to come go ahead um i have a conflict with um okay

[2:14:11] Voice 8: Okay, so I would like to move on to page 396, and we've got the public acquisitions update.

[2:14:24] Voice 5: Catherine, I'm going to turn this one over to you if you have anything to add about Crystal

[2:14:28] Voice 5: Mountain or if we should.

[2:14:29] Voice 8: Any highlights? Any highlights? Preferably not Crystal Mountain just

[2:14:38] Voice 4: I

[2:14:39] Voice 7: don't think there's anything. The only highlight on Crystal Mountain is that it's moving along, which

[2:14:45] Voice 8: is a nice change.

[2:14:46] Voice 7: It's great. Yeah.

[2:14:49] Voice 8: Okay.

[2:14:55] Voice 8: Unless you have any specific questions about the activity here.

[2:15:04] Voice 8: I'm just looking at the top of page 2 of 9, page 400.

[2:15:09] Voice 8: Sometimes she's called Gay Young, sometimes she's called Gay-Lean Young, so I'm just talking

[2:15:14] Voice 8: about that.

[2:15:16] Voice 7: I'm assuming they're the same person.

[2:15:18] Voice 7: Same person.

[2:15:19] Voice 7: She's having to update her legal name on title from a married name back to another name,

[2:15:25] Voice 7: so that's why.

[2:15:26] Voice 7: Okay,

[2:15:26] Voice 8: I was just making sure it wasn't something about the gay versus not, versus gating.

[2:15:34] Voice 8: Thank you. I hope there are no other questions about that when you want to.

[2:15:40] Voice 8: The Howe Sound Biosphere Reserve, because we're so short on time, there is a press release there very briefly.

[2:15:50] Voice 8: and I got to attend the celebration on the 18th of September and it was just so exciting not only

[2:15:59] Voice 8: to be a warm people but also to do something that was so positive and heartfelt we had a

[2:16:08] Voice 8: great representation from the Squamish nation and the idea that this happened in six years which is

[2:16:17] Voice 8: just a record and in all intents and purposes,

[2:16:22] Voice 8: the commission, the UNESCO commission from Ottawa

[2:16:25] Voice 8: was highly delighted with the work that was put into this

[2:16:28] Voice 8: and look forward to working with the Health Sound Committee.

[2:16:37] Voice 8: And I guess we have to review every 10 years,

[2:16:40] Voice 8: but I think just the rate they're going,

[2:16:43] Voice 8: they've already got projects on the road.

[2:16:45] Voice 8: they're already working with Capilano University. It really looks good, but I think it was a bit of

[2:16:51] Voice 8: a shock to realize now the work starts, right? So anyway, very briefly,

[2:16:59] Voice 8: just to reinforce what

[2:17:00] Voice 8: you said and to note that now we have the UNESCO experience on this committee and we've got UNESCO

[2:17:08] Voice 8: partners both at Mount Erisman biosphere and on the other side of the Islands Trust area

[2:17:14] Voice 8: and help get somehow sound. So I'm just seeing more of a recognition at the national for the

[2:17:24] Voice 8: species at risk grant funding and the international scale or venue environment that we can work in and

[2:17:33] Voice 8: find our way in. Thank you. Can I just say

[2:17:38] Voice 8: congratulations? Thank you. Awesome.

[2:17:40] Voice 4: Awesome. It's so

[2:17:41] Voice 8: exciting. So much work. I'm just amazed and thinking, I don't know what you deserve some medals for.

[2:17:52] Voice 8: We have some very talented and dedicated people in our region, and they really step forward.

[2:18:01] Voice 8: kate louise uh chairs or has been sharing the the ocean watch which is the government task committee

[2:18:06] Voice 8: now so that's um uh well done kate we said kate weeds nice and on that it's more of a

[2:18:12] Voice 8: sustainability framework for the the work the region and um the honest trust is part of it

[2:18:20] Voice 8: okay so 6.44 page 412 budget reports

[2:18:27] Voice 5: board they

[2:18:28] Voice 8: really should yeah

[2:18:31] Voice 5: um i think the only thing that i will say about this you're welcome

[2:18:34] Voice 5: to read it and pour over it as much as you like but um i have at the request of the board uh

[2:18:41] Voice 5: separated out in this budget our grant funds so that the board can more clearly see the island's

[2:18:48] Voice 5: trust contribution to our budget and um and the grant components um and as part of that i've also

[2:18:55] Voice 5: noted where we've had um bumps in those grant funds um so you'll note that most of them are

[2:19:01] Voice 5: in the property management area and so we're getting supplemented quite a bit and that has

[2:19:06] Voice 5: been funding a lot of our restoration work that we've been doing and i'm hoping that um

[2:19:11] Voice 5: i've asked jemma our jemma green and nula murphy to provide us with a little bit of a summary

[2:19:17] Voice 5: hopefully for the next board meeting to give you a sense of some of the on the ground work that has

[2:19:22] Voice 5: been happening and it's quite interesting um and and then the rest of the the funds are allocated

[2:19:29] Voice 5: as noted um i would say that um we are it's interesting in the last couple of weeks even

[2:19:38] Voice 5: we've had a bunch of bills through the door and a couple of things that have been moving around

[2:19:41] Voice 5: and we are getting fairly close to hitting some of our budget amounts and so we're going to start to

[2:19:48] Voice 5: look at moving little items around to um to make sure we stay within the islands trust conservancy

[2:19:54] Voice 5: allocation um but still fund all the things that we to accomplish over the next little while

[2:20:01] Voice 5: um so things like our legal budget we're starting to hit pretty close to the the amount that we've

[2:20:07] Voice 5: been allocated.

[2:20:11] Voice 8: Our director of finance noted you as being particularly good at maintaining

[2:20:21] Voice 8: your budget. So you were commended in the last financial planning committee of your

[2:20:27] Voice 8: ability to stay on budget.

[2:20:31] Voice 5: Fantastic. I like the sound of that. That'll prep us well going

[2:20:34] Voice 5: going into this next just

[2:20:35] Voice 8: a quick comment I really like that you've separated out the grants

[2:20:40] Voice 8: in particularly because when this comes to financial planning or you know or trust council

[2:20:46] Voice 8: sometimes as a part of everything else there'll be a blanket sort of idea entertained like we want to

[2:20:55] Voice 8: restrict the increase to such and such an amount of what that actually means is that as you bring

[2:21:03] Voice 8: in more grants because it has to go out too you're anyway this is clearer for everybody

[2:21:11] Voice 8: to see that there's funds coming in to support it so we're gonna have to worry about it going up

[2:21:15] Voice 8: and uh so thank you good

[2:21:18] Voice 5: i'm glad it's more clear okay

[2:21:22] Voice 8: if there's no other questions i think what

[2:21:25] Voice 8: i'll do is chat with nula about her sandy beach visit i can do that offline because i know we're

[2:21:31] Voice 8: really late but i would like to hear about whether she survived dandy or not um um public comments

[2:21:40] Voice 8: there's none new business there's none next meeting november 23rd okay do you want to have

[2:21:46] Voice 8: a journey hearing you know what they're

[2:21:56] Voice 8: okay so all those in favor adjourning thank you staff that was huge for the great conversation

[2:22:05] Voice 8: thank you all and i really appreciate your comments looking forward to working with you

[2:22:10] Voice 8: all

[2:22:11] Voice 1: of you it

[2:22:11] Voice 8: was like and you guys finished on time no i

[2:22:14] Voice 8: didn't i thought it was three o'clock

[2:22:16] Voice 8: oh i thought it was two oh my my notes

Islands Trust Conservancy Regular Meeting    ADOPTED Page 1 
October 5, 2021  
Islands Trust Conservancy 
Regular Meeting Minutes 
 
Date: 
Time: 
Location: 
Tuesday, October 5, 2021 
10:00 am 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Board Members Present Kate-Louise Stamford, Chair 
 Sue Ellen Fast, Vice Chair 
 Doug Fenton 
 Linda Adams 
 Risa Smith 
  
Staff Present Kate Emmings, Islands Trust Conservancy Manager 
 Carla Funk, Acting Fundraising Specialist, left the meeting at 11:40 am and 
rejoined the meeting at 12:43 pm 
 Clare Frater, Trust Area Services Director, joined the meeting at 11:35 am 
 Corlynn Strachan, Administrative Assistant/Recorder, left the meeting at 
11:40 am and rejoined the meeting at 12:43 pm 
 Kathryn Martell, Ecosystem Protection Specialist, left the meeting at 11:40 am 
and rejoined the meeting at 12:43 pm 
 Nuala Murphy, Property Management Specialist, left the meeting at 11:40 am 
and rejoined the meeting at 12:43 pm 
 Wendy Tyrrell, Species at Risk Program Coordinator, left the meeting at 11:40 
am and rejoined the meeting at 12:43 pm 
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:06 am and acknowledged that the meeting was 
being held virtually from locations across the treaty and unceded territories of the Coast Salish 
people.   
1.1 Board Update 
The Islands Trust Conservancy Chair welcomed Dr. Risa Smith and Board members 
provided introductions. 
2. APPROVAL OF AGENDA 
The following addition to the agenda was presented for consideration: 
 Addition of item 6.4.5 Update for Information, Property Management Specialist visit to 
Sandy Beach, Keats Island 
By general consent, the agenda was approved as amended. 
 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 2 
October 5, 2021  
3. CLOSED MEETING 
The Islands Trust Conservancy Board convened the closed portion of the meeting at 10:10 am 
and resumed in open meeting at 12:45 am to Rise and Report. 
3.1 Motion to Close the Meeting 
ITC-2021-034 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (k) negotiations and related 
discussions respecting the proposed provision of a service that are at their preliminary 
stages and that, in the view of the Board, could reasonably be expected to harm the 
interests of the Islands Trust Conservancy if they were held in public; and that staff be 
invited to remain in the meeting. 
CARRIED 
4. RISE AND REPORT 
The Islands Trust Conservancy Board reported on the following item: 
 The Islands Trust Conservancy Board approved a $10,000 contribution to the BC Parks 
Foundation for the Young Point acquisition campaign (Lasqueti Island). 
 The Islands Trust Conservancy Board incorporate an increase of a 0.6 FTE fund 
development/communications position into its 2022/23 Trust Council Budget Request. 
5. MINUTES/COORDINATION 
5.1 Minutes of Meetings/Resolutions without Meetings 
5.1.1 Approval of the August 24, 2021 Special Meeting Minutes 
By general consent, the Islands Trust Conservancy meeting minutes of August 
24, 2021 were adopted. 
5.2 Follow-up Action List 
The Islands Trust Conservancy Manager highlighted the following items: 
 The Provincial government passed legislation that allows us to provide clarity on 
holding electronic meetings. Staff are consulting with Legislative Services 
Manager to bring forward a meeting bylaw to allow electronic meetings. This 
will hopefully come to the next board meeting for first reading. 
 Impact GICs are moving forward, will complete soon 
 Species at risk project charter will be in the November meeting, possibly 
workshops and webinar series in early spring 
 NAPTEP sponsorship request to Trust Council was approved, staff will work with 
Trust Area Services staff to develop policy guidance to allow for Executive to 
approve forgiveness of fees 
 Crown land report delayed due to workload 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 3 
October 5, 2021  
6. BUSINESS 
6.1 Items for Approval 
6.1.1 ITC Budget Request – Request for Decision 
Board members requested that the 0.6 FTE Communications Specialist Business 
Case be edited to highlight that its intent is to add capacity for Fund 
Development. Board members suggested that the name of the business case be 
changed to better reflect this role.  
ITC-2021-035 
It was MOVED and SECONDED, 
that the Board approve the draft 2022/23 ITC Budget as presented and direct 
staff to provide it to the Director of Administrative Services and the Director of 
Trust Area Services for inclusion in the Islands Trust draft 2022/23 budget. 
CARRIED 
6.1.2 Policy Statement Referral – Request for Decision 
Board members and staff discussed: 
 the role of the ITC Board 
 different lenses including conservation, ITC Board, community, climate 
change, First Nations 
 suggested Board members provide feedback through the Islands Trust 
website/email as private community members 
 framework, document length, accuracy of details 
 clarification that this is an existing policy document – highlighting 
coloured text are suggested edits 
 referral and engagement process 
ITC-2021-036 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board encourages Islands Trust staff to clarify 
terms and phrases in the Islands Trust Council Draft Bylaw 183, Islands Trust 
Policy Statement as they relate to the fields of biology, ecology, and restoration. 
CARRIED 
ITC-2021-037 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board request that it receive a referral of the 
Policy Statement after first reading as it understands that the Policy Statement 
is currently undergoing further engagement. 
CARRIED 
ITC-2021-038 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board indicate to the Islands Trust Council 
that it recommends that the Islands Trust Council Draft Bylaw 183, Islands Trust 
Policy Statement have the following amendments: 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 4 
October 5, 2021  
a) Page 2, final paragraph be edited to indicate that, in addition to the 
assignment of a regional-level planning function to Islands Trust Council 
in 1990, the most notable change to the Islands Trust Act was the 
creation of the Islands Trust Conservancy, then known as the Islands 
Trust Fund or Trust Fund Board; 
b) page 10, “Role of the Islands Trust Conservancy” be edited to include 
the phrase, “The work of the Islands Trust Conservancy is guided by the 
Islands Trust Conservancy Five-Year Plan, which is approved by the 
Minister of Municipal Affairs under Section 44 of the Islands Trust Act”; 
and, 
c) page 17, policy 4.1.2, bullet two, “Islands Trust Conservancy” be added 
as an agency for consultation. 
CARRIED 
 
6.1.3 Keats Island Bylaw Referral – Request for Decision 
The Islands Trust Conservancy Manager provided a background, highlighted the 
Sandy Beach Nature Reserve, and noted ITC Conservancy properties are not 
affected by this bylaw. 
Board members discussed the process of referrals to First Nations, 
recommendation on 15 meter set backs, and wording of properties versus 
interests in the referral response. 
ITC-2021-039 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board indicate to the Gambier Island Local 
Trust Committee that its properties are unaffected by the proposed Bylaws 153 
and 154. 
CARRIED 
6.1.4 S’ulhween X’pey (Elder Cedar) Nature Reserve Management Plan - Request for 
Decision 
Board members discussed edits to the plan, timelines, climate change, and 
opportunity to use properties to determine how climate change is occurring. 
ITC-2021-040 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the 2021 update of the 
S’ulhween X’pey (Elder Cedar) Nature Reserve Management Plan, dated June 
10, 2021, amended as follows: 
 to indicate that climate change is having a real impact on CDF forests 
currently; 
 to indicate that the current signage is rotting and requires replacement; 
and, 
 to note that Islands Trust is a special purpose government and not a local 
government.  
CARRIED 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 5 
October 5, 2021  
6.1.5 Coats Millstone Management Plan, Gabriola - Request for Decision 
The Islands Trust Conservancy Property Management Specialist presented the 
plan to Board members, noting it has been longer than 10 years since last 
property management plan was complete, and species at risk were identified 
but not provided to the public. 
Board members discussed edits to the plan, the idea of using non-permanent 
mesh screen below the water line for safety measures, and suggested using 
updated Environment Canada data. 
ITC-2021-041 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the 2021 update of the Coats 
Millstone Nature Reserve Management Plan, dated August 18, 2021, amended 
as follows: 
 To indicate that climate change is having a real impact on CDF forests 
currently; and  
 To note that Islands Trust is a special purpose government and not a local 
government.  
CARRIED 
6.1.6 Moss Mountain NAPTEP Covenant, Salt Spring – Request for Decision 
Board members discussed conflict of land use in the covenant versus Indigenous 
hunting rights. 
ITC-2021-042 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board authorizes the Chair to sign a covenant 
with Gaylene Young, over the Land described as PID 006-760-112, Lot 12, 
Sections 64, 65, 66, 67, and 68, South Salt Spring Island, Cowichan District, Plan 
1914, through the Natural Area Protection Tax Exemption Program (NAPTEP). 
CARRIED 
6.1.7 Pare/Baile NAPTEP Covenant, North Pender – Request for Decision 
The Islands Trust Conservancy Ecosystems Protection Specialist presented the 
request to Board members highlighting a trail use agreement with the owners, 
letter of permission suggested by legal counsel, and the presence of a small 
cairn on the property. 
ITC-2021-043 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board authorizes the Chair to sign a covenant 
with Peter Paré and Elisabeth (Lisa) Baile, over the Land described as PID 031-
385-486, Lot 1 Section 22 Pender Island, Cowichan District, Plan EPP109086, 
through the Natural Area Protection Tax Exemption Program (NAPTEP). 
CARRIED 
ITC-2021-044 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 6 
October 5, 2021  
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approves Peter Paré and Lisa Baile’s 
request for consent to enter into an agreement with the Moving Around Pender 
Alternative Transportation Society (MAP) to maintain a public use trail through 
the Covenant Area of the Islands Trust Conservancy covenant (the Covenant) 
over Parcel Identifier 031-385-486, LOT 1, SECTION 22, PENDER ISLAND, 
COWICHAN DISTRICT, PLAN EPP109086, (the “Lands) as provided for in section 
4.2 (c), 4.2 (e), and section 4.2 (a)(viii) of the Covenant, in accordance with and 
subject to the following terms and conditions: 
1) This consent is provided for the sole purposes of authorizing Peter Paré 
and Lisa Baile’s entering into an agreement, as reviewed by the Board, 
(the “Agreement”) with the Moving Around Pender Alternative 
Transportation Society (MAP) to provide and maintain the existing trail 
for public access for walking or hiking; 
2) this consent is only valid for a period from the date of this resolution to 
the date of expiry of the Agreement, and is subject to termination as set 
out in this resolution; 
3) this consent is subject to MAP’s acknowledgment that they have 
reviewed the Covenant, the limitations and restrictions on use of the 
Lands, and the penalties for breach, and that trail development, use, 
and maintenance will at all times be subject to the requirements and 
restrictions of the Covenant; 
4) this consent is not transferable by Peter Paré and Lisa Baile, and will 
terminate immediately, and without notice by the Islands Trust 
Conservancy Board, on any change in ownership of the Lands, whether 
through sale of the Lands, inheritance or other means; 
5) this consent is at all times subject to the requirements, restrictions and 
practices set out in relevant policies and procedures of the Islands Trust 
Conservancy Board, as approved by the Islands Trust Conservancy Board 
from time to time and the Islands Trust Conservancy Board may 
terminate this consent immediately if the landowner fails at any time to 
comply with any aspects of these documents; 
6) this consent for Peter Paré and Lisa Baile to enter into the Agreement 
with MAP, and to provide and maintain a public use trail in the 
Covenant Area, may be terminated immediately for any reason or no 
reason in the sole discretion of the Islands Trust Conservancy Board; 
and, 
7) this consent is solely for the specific purposes specified in this 
resolution, and does not create additional rights for Peter Paré and Lisa 
Baile or MAP, does not alter the terms of the Covenant in any way, and 
does not authorize any activities otherwise prohibited by the Covenant 
except as specifically set out in this resolution.  
CARRIED 
6.2 Items for Discussion/Direction 
6.2.1 2022 Annual Meeting Schedule 
Board members reviewed the suggested dates and noted the following: 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 7 
October 5, 2021  
 Possible conflict with Local Trust Committee meeting during the last 
week September, October 4
th
 preferred 
 Tuesday mornings can be difficult for Vice Chair Fast due to attendance 
of the Bowen Island Municipality meeting Monday evenings until 10:00 
pm 
6.3 Correspondence - none 
6.4 Updates for Information 
6.4.1 Public Acquisitions Report 
The Islands Trust Conservancy Board reviewed the Public Acquisitions Report for 
information. 
6.4.2 Public Covenants Report 
The Islands Trust Conservancy Board reviewed the Public Covenants Report for 
information. 
6.4.3 Howe Sound Biosphere Reserve – September 15, 2021 Media Release 
Provided for information. 
6.4.4 Budget Report 
The Islands Trust Conservancy Board reviewed the Budget Report for 
information. 
6.4.5 Property Management Specialist visit to Sandy Beach, Keats Island 
 Not discussed due to time limitations. 
7. PUBLIC COMMENTS AND DELGATIONS 
There was no public in attendance. 
8. NEW BUSINESS 
There was no new business. 
9. NEXT MEETING 
The next meeting will take place on Tuesday November 23, 2021 at 10:00 am. 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 3:03 pm. 
 
 
_________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 8 
October 5, 2021  
 
_________________________ 
Corlynn Strachan, Recorder