Islands Trust Executive Committee regular meeting, October 6, 2021

[0:00:00] Voice 12: and good morning members of the public that might be joining us or viewing us later this is the

[0:00:07] Voice 12: executive committee meeting of april the 6th my name is peter luckman i'm the chair of answers

[0:00:15] Voice 12: council elected on plebis island in uh penelope blackson territory and um we are meeting here

[0:00:25] Voice 12: here today in Algonquin territory in the Victoria office.

[0:00:29] Voice 12: It's a real honor and privilege

[0:00:34] Voice 12: to be able to live in this part of the world.

[0:00:37] Voice 12: The story I was telling yesterday

[0:00:38] Voice 12: is where I live on Thetis Island,

[0:00:41] Voice 12: which is adjacent to Polyar Pass,

[0:00:45] Voice 12: which is sort of in the middle of the Salish Sea,

[0:00:48] Voice 12: I like to think of it.

[0:00:49] Voice 12: And there was some historically considered Polyar Pass

[0:00:53] Voice 12: as the mouth of the Cowichan River.

[0:00:55] Voice 12: and that's where the people gathered for fishing and the like but most significantly to cross the

[0:01:04] Voice 12: channel to go and visit their friends and families and conduct business and commerce as they did for

[0:01:10] Voice 12: thousands of years and um it's amazing the rich history that is out there for us to learn about

[0:01:18] Voice 12: and uh and think about and that's just something we're being called to do and that's uh i'm grateful

[0:01:24] Voice 12: for that that opportunity so i'm joined here today um and thank you everybody for coming for this new

[0:01:32] Voice 12: experience of people live and three-dimensional and i have uh well and fast joining us from

[0:01:38] Voice 12: island counselor and trustee and i have uh lord patrick joining us from salt spring island

[0:01:46] Voice 12: good morning uh we have a few staff in the room today which is also unusual we're all masked

[0:01:52] Voice 12: today continuing perspective original safety and then oh and sorry we have dan

[0:01:58] Voice 12: on the screen

[0:01:59] Voice 12: of course executive committee member and good morning from keats island and uh great to see

[0:02:05] Voice 12: you dan and i had the pleasure of seeing you in person a few weeks back when we were at the

[0:02:09] Voice 12: biosphere initiative announcement so look forward

[0:02:13] Trustee Rogers (probable): to seeing all of us

[0:02:13] Voice 12: together at some point in time

[0:02:15] Voice 12: yes

[0:02:16] Trustee Rogers (probable): thank you thank you i'm pleased to be joining you from the uh traditional territories of the

[0:02:20] Trustee Rogers (probable): the Musqueam, Tsleil-Waututh, and Squamish peoples

[0:02:24] Trustee Rogers (probable): in Vancouver this morning,

[0:02:26] Trustee Rogers (probable): and looking forward to being back at Alcatsam later today

[0:02:30] Trustee Rogers (probable): or tomorrow morning.

[0:02:31] Trustee Rogers (probable): Thank you.

[0:02:33] Voice 12: So CEO, Russ Hotsenthaler, joining us today.

[0:02:36] Voice 12: Good morning, sir.

[0:02:37] Voice 12: We have David Mahler.

[0:02:38] Voice 12: It's great to see you here this morning, David.

[0:02:40] Voice 12: Yeah.

[0:02:40] Voice 12: And your local planning services.

[0:02:43] Voice 12: Going around the room, not in any particular order,

[0:02:45] Voice 12: we have Mark VanBankle joining us to participate

[0:02:49] Voice 12: participate in the updates on how electronic meetings are going and and observe thank you

[0:02:55] Voice 12: for joining us thank you for your background support um it would be a a bigger struggle

[0:03:00] Voice 12: without knowing that you're out of tech for us so thank you Carmen Teal legislative services

[0:03:05] Voice 12: manager thank you for also for all of your great background work that keeps us on that

[0:03:09] Voice 12: state now and of course Lori Foster who keeps all the technology in the meeting agendas and

[0:03:15] Voice 12: the minutes all flowing and uh thank you for all that work and of course to all the rest of the

[0:03:21] Voice 12: staff in the building that continue to support the island's trust and continue to go to meetings um

[0:03:26] Voice 12: in these uh difficult times and i just want to appreciate that uh one final remark about meeting

[0:03:34] Voice 12: safety um which um is uh is uh very very important to me personally that uh this be a safe and

[0:03:45] Voice 12: respectful environment and as the chair of this committee i'm committed to ensuring that all

[0:03:50] Voice 12: people who speak at this meeting are treated fairly and respectfully and the language we use

[0:03:53] Voice 12: will reflect that no form

[0:03:55] Voice 12: of discrimination is acceptable or tolerated we will all take

[0:03:58] Voice 12: responsibility to create a safe inclusive environment for everyone to participate and be

[0:04:03] Voice 12: the chair may um ask the speaker to uh to adjust their language um if necessary before continuing

[0:04:14] Voice 12: continuing and um and that may be an interruption um comments that include criticism or attacks on

[0:04:22] Voice 12: the other people are considered discriminatory and not allowed all comments should be accurate

[0:04:27] Voice 12: and direct and i thank you for helping make this a safe environment for all so i stumbled there a

[0:04:33] Voice 12: little bit just because i'm human and this is a script that was electronic meetings and of course

[0:04:37] Voice 12: now we're in person and so i'm not going to mute anybody particularly but just one more remark and

[0:04:43] Voice 12: and sort of general, not specific in this environment,

[0:04:45] Voice 12: but just to carry the message about safety

[0:04:48] Voice 12: in our meeting places.

[0:04:49] Voice 12: We expect everybody to wear masks in our public meetings

[0:04:53] Voice 12: according to the provincial regulations

[0:04:55] Voice 12: and appreciate everybody's support

[0:04:58] Voice 12: in protecting the staff, the trustees,

[0:05:02] Voice 12: the people that are participating in our public meetings,

[0:05:05] Voice 12: and of course their family and friends.

[0:05:06] Voice 12: It's a whole ethic of working together to protect everybody.

[0:05:11] Voice 12: and that's like i said doesn't necessarily find this particular place but it's a message that i

[0:05:16] Voice 12: want to convey at every opportunity so thank you everybody for joining us um i have an agenda

[0:05:22] Voice 12: before us and i'll just ask any late items and i'm thinking that this one here executive committee

[0:05:30] Voice 12: electronic meetings i think it's on the agenda already there's a placeholder no so then let's

[0:05:36] Voice 12: WHERE SHOULD WE PLACE THAT LOOKING FOR DIRECTION FROM STAFF

[0:05:45] Voice 11: 821 MR. CHAIR EXECUTIVE COMMITTEE INITIATED EXECUTIVE AND THAT'S YOU KNOW THE SCHEDULING

[0:05:51] Voice 11: OF YOUR MOVEMENT WAS GIVEN OKAY

[0:05:53] Voice 12: SO WE'LL GIVE IT 8.2.11 WE'RE JUST UNDER 8.2 8.2.1.1 THANK YOU

[0:06:03] Voice 12: OKAY SO WE'RE GOING TO ADD EXECUTIVE COMMITTEE ELECTRONIC MEETINGS AND I THINK THAT WAS EMAILED

[0:06:07] Voice 12: to everybody uh this morning so apologies for coming late um we were kind of anticipating it

[0:06:14] Voice 12: actually so anything

[0:06:16] Voice 11: else there are a couple items that um will support items that are already on

[0:06:23] Voice 11: your agenda yeah um there's a a budgetary you know we're into the budget season yes and so there's

[0:06:29] Voice 11: some discussion around the major projects that ec is responsible for but we also might have a brief

[0:06:34] Voice 11: DISCUSSION AROUND DEPARTMENTAL YES COMMITTEE SORT OF DEPARTMENTAL MEETING AND TRAINING FOLKS

[0:06:39] Voice 11: FOR THE COMING BUDGET YEAR SO WE WOULD SORT OF WALK IN THAT CONVERSATION AS WELL

[0:06:44] Voice 12: OKAY IN OUR

[0:06:46] Voice 12: ROLE OF OVERSIGHT OF THE ORGANIZATION THAT'S RIGHT OKAY PERFECT

[0:06:49] Voice 10: ANYTHING

[0:06:51] Voice 12: ELSE OKAY I'M GOING TO

[0:06:56] Voice 12: PROVIDE A LITTLE BIT OF AN UPDATE ON HOW THE FIRST TWO HYBRID ELECTRONIC MEETINGS WENT IN MY

[0:07:02] Voice 12: round table update um okay well let us uh begin then let's adopt the agenda um as amended by

[0:07:12] Voice 12: general consent thank you for that and uh rise your report from the previous closed meeting i

[0:07:21] Voice 12: do not believe i have um no nothing okay thank you for that i didn't get my notes up

[0:07:31] Voice 12: and so nothing to report from the previous meeting

[0:07:33] Voice 12: that was reported out earlier.

[0:07:35] Voice 12: So adoption of minutes of September 20th draft minutes.

[0:07:39] Voice 12: Are any changes there that need to be made?

[0:07:42] Voice 12: Not seeing any hands go up.

[0:07:45] Voice 12: So I'm going to suggest we adopt the minutes

[0:07:48] Voice 12: of September 20th as presented by general consent.

[0:07:53] Voice 12: And this is going to move us

[0:07:55] Voice 12: to the follow-up action list and updates.

[0:07:57] Voice 12: updates and as we've been practicing in recent history is the CAO and the directors will provide

[0:08:05] Voice 12: their updates on the follow-up action list and then provide their departments

[0:08:10] Voice 12: reporting out anything that they wish to share with us that's important. So let us begin with

[0:08:16] Voice 12: CAO Russ Hotson-Billard. Thank you Russ every day for all that you do today on stress. Appreciate it

[0:08:21] Voice 12: and over to you. Oh thanks very

[0:08:23] Voice 11: much. Good to be with you. I take you to page nine of your

[0:08:27] Voice 11: agenda where we see our usual follow-up action lists and the items that remain on it um for

[0:08:34] Voice 11: them always open to questions um you'll see that items two um items three and i believe the last

[0:08:45] Voice 11: item i know those two items are associated with electronic meetings it's an ongoing piece of work

[0:08:52] Voice 11: we're going to have more discussions around that i just want to thank everyone involved

[0:08:58] Voice 11: as we sort of re-entered the live space we do have technology that we're putting into place

[0:09:03] Voice 11: right now we've had it on the ground a couple of times um and in one instance with some good

[0:09:10] Voice 11: success and another i guess with some challenges around the connections so forth so when we look

[0:09:16] Voice 11: the specifics of this um you'll recall for item two where we're taking a six month interim period

[0:09:23] Voice 11: to figure out can we provide that full connectivity zoom profiles back and forth i have

[0:09:30] Voice 11: had either two trustees or directly some comments from the community that suggest that they have

[0:09:37] Voice 11: are habituated to having that ability um so we'll have to stay alive as we go forward

[0:09:46] Voice 11: um uh the the note around the come out to minister connor we're waiting for an opportunity to

[0:09:52] Voice 11: um do our next work around that the time has passed relative to that meeting but

[0:09:59] Voice 11: um we are doing uh well two things are in play there was a meeting with the pomox valley

[0:10:05] Voice 11: regional district and discussion around the month's first nation and their development

[0:10:09] Voice 11: of a permitting process associated with heritage applications i sat on that meaning there's a

[0:10:15] Voice 11: chance for us to work with the comox valley regional district perhaps a little more closely

[0:10:19] Voice 11: because two government agencies in one nation that might um provide us an opportunity to see

[0:10:25] Voice 11: where that project goes and of course we're doing our own cultural heritage mapping work

[0:10:30] Voice 11: so that that will give us an opportunity to provide the essence of what this letter was

[0:10:34] Voice 11: intended to do the forestry session you'll see you've got that um we can talk about that when

[0:10:42] Voice 11: do the trust council review what under all the success of that session but i can tell you that

[0:10:48] Voice 11: i'll be taking those elements and getting them condensing them into the various themes that were

[0:10:55] Voice 11: presented come back to you as executive committee and that will form the basis of the next

[0:11:01] Voice 11: communication with the ministry around advancing um other than that i'd respond to any questions

[0:11:07] Voice 11: around that

[0:11:07] Voice 12: first section of any questions for the ceo and his follow-up action report

[0:11:13] Voice 12: i

[0:11:16] Trustee Rogers (probable): do have a question but i'll save it for the trust council review so

[0:11:27] Voice 12: i have a

[0:11:28] Voice 12: made a remark just with respect to item four uh meeting with home oxygen minister

[0:11:35] Voice 12: there has been a request from the comox first nations to the mesquite island local trust committee

[0:11:41] Voice 12: to meet um that became apparent at the meeting on monday heather tower is responded to komak to say

[0:11:49] Voice 12: who you want to meet with is it the electorate or the staff and so just so you're aware that

[0:11:55] Voice 12: there's some more discussion back and forth there

[0:11:59] Voice 11: anything no all right so when i know that some of

[0:12:05] Voice 11: these we'll have to figure out you know item two can be stay there for the next six months um

[0:12:13] Voice 11: You know, and so maybe at the next meeting we'll tie, there might be an opportunity to tidy some of these up and condense some of the directions that are similar but have overlapped.

[0:12:26] Voice 11: So, perhaps we'll consider that next meeting.

[0:12:31] Voice 11: And, so moving into my overall report, as has been the case lately, there is, this is an opportunity to review where we are from a public perspective.

[0:12:44] Voice 11: perspective in COVID response. I always turn to the BC COVID dashboard to look at where the

[0:12:53] Voice 11: moving average is. I think generally you could say it's sustaining around 6 and 700

[0:13:01] Voice 11: cases on a daily basis. So that is now, I think, the most prolonged flattened curve that we've

[0:13:07] Voice 11: seen since the pandemic started. So that seems to be relatively constant in terms of Vancouver

[0:13:13] Voice 11: Cooper Island cases yesterday active cases something in the 700 range so some of those

[0:13:22] Voice 11: numbers take us back to you know the restart program stage two but nevertheless we're in stage

[0:13:29] Voice 11: three and stage three of the BC restart plan does have live public meetings face covering the

[0:13:37] Voice 11: vaccine passport processes. So we're working in this space in between. Related to that was a

[0:13:48] Voice 11: note yesterday from Lori Wanamaker, who is the Deputy Minister and the Cabinet Secretary and

[0:13:57] Voice 11: Head of the Public Service. And in her communication, she's indicating that public

[0:14:04] Voice 11: public servants will require all employees to provide proof that they are fully vaccinated

[0:14:08] Voice 11: by November 22nd and associated with that is the implementation of telework agreements

[0:14:15] Voice 11: so with the larger BC public service the arrangements for working at home on a more

[0:14:23] Voice 11: official long-term basis that you individually strike with each employee our intention of the

[0:14:28] Voice 11: trust having surveyed the staff a number of times is to replicate that in some way and go forward

[0:14:35] Voice 11: in a new way and i think it's going to be a good way but we want to do it after they've done it so

[0:14:40] Voice 11: but we're commensurate with whatever all our employees are provincial employees of course

[0:14:45] Voice 11: so that's kind of getting delayed every now and then every two or three weeks

[0:14:50] Voice 11: but our intention remains the same and we have an all staff meeting tomorrow and i'll communicate

[0:14:54] Voice 11: that same thing so uh i'll keep you up to date as to um you know the implications of that for

[0:15:04] Voice 11: the larger staff body like any of the challenges we've got i'm sure that there will be

[0:15:10] Voice 11: uh moments of challenge but um we'll proceed the best way we possibly can uh in terms of just some

[0:15:20] Voice 11: some other meetings that have gone on we um a couple of staff met with flynn row um since we

[0:15:27] Voice 11: last met the discussion was the moratorium on uh docs so um uh that was good it was our first

[0:15:35] Voice 11: chance to really get uh some insight into their the progress of their work and their intentions

[0:15:40] Voice 11: if you look at why um some of that language is in the policy statement it was um some fairly

[0:15:45] Voice 11: broad um rationale um environmental and ecological um certainly uh associated some

[0:15:53] Voice 11: across the nations around the deliberation of docs with the region right now their focus is

[0:15:59] Voice 11: on this moratorium is around consultation with first nations and making sure they have an area

[0:16:06] Voice 11: specific type of focus as opposed to more genuine general cumulative approach um is how i would

[0:16:15] Voice 11: describe it um and the trust has a has a cumulative lens that it's looking at with regard to this

[0:16:23] Voice 11: project and all the works we're trying to do so it was good to have that communication back and

[0:16:27] Voice 11: forth to understand their process and we'll be speaking with them again so just a little bit of

[0:16:34] Voice 11: more insight we've had the first draft of the freshwater sustainability framework

[0:16:40] Voice 11: out for review by myself and other senior staff some comments have gone back this week it's an

[0:16:46] Voice 11: ambitious plan at its first reading and i look forward to it hitting a regional planning

[0:16:52] Voice 11: and committee and then getting out to see what uh getting out to the wider trust council to see uh

[0:16:59] Voice 11: the direction for that plan so excited about that as i said we have a staff meeting tomorrow

[0:17:04] Voice 11: and that's where we're going to be filling in staff on the trust council session

[0:17:07] Voice 11: and um working through the the challenges of provide you know getting staff out into live

[0:17:14] Voice 11: meeting um situations again there isn't complete comfortability um as you would have in any

[0:17:20] Voice 11: population with doing that so we're trying to do that um the best way we can but uh so we'll be

[0:17:26] Voice 11: having conversations around that conversations around the telework agreements and those will

[0:17:31] Voice 11: probably be our top two or three items we do have a communicable disease prevention drought plan

[0:17:37] Voice 11: it's um so we have that for the organization and we'll be rolling that up to staff for their

[0:17:43] Voice 11: comments and linking it to our occupational health and safety committee and substantially

[0:17:48] Voice 11: Eventually we know a good portion of that plan

[0:17:51] Voice 11: was extracted from the safety plan we had earlier.

[0:17:54] Voice 11: So it's been fairly contiguous.

[0:17:58] Voice 11: There was a select committee meeting last Monday.

[0:18:02] Voice 11: It was brief.

[0:18:03] Voice 11: The next stage in the program

[0:18:05] Voice 11: is the interviewing of senior staff,

[0:18:08] Voice 11: which I think is gonna happen

[0:18:09] Voice 11: over the next two weeks or so.

[0:18:11] Voice 11: So that's like six or seven individuals.

[0:18:13] Voice 11: And they've been briefed and they have a copy

[0:18:16] Voice 11: of the questions that were provided by the consultant.

[0:18:19] Voice 11: and then it moves to um exterior government officials that i've recommended to the group

[0:18:27] Voice 11: and i'll be working with the group to try and sort of unlock the door

[0:18:31] Voice 11: to receive the consultants and to get some value out of that there's also just a general

[0:18:38] Voice 11: discussion around um has there been good assistance um provided to um the consultants

[0:18:45] Voice 11: as they do their work and uh roundly at the select committee there was agreement that

[0:18:49] Voice 11: that has been the case and will continue and that's about it mr chair very good any questions

[0:19:05] Voice 11: yeah it's good to see david marner back here yes there he is moving around right over there

[0:19:10] Voice 11: and uh so uh so that's great

[0:19:13] Voice 12: thank you and uh well um as i said earlier i appreciate everything

[0:19:18] Voice 12: you do you have an awful lot of moving objects they're all moving

[0:19:22] Voice 12: yes i appreciate that i do

[0:19:25] Voice 12: have i'll just take you back momentarily to doc just because i do have a question in that

[0:19:29] Voice 12: conversation that you had was that any indication about uh enforcement enforcement regime on this

[0:19:36] Voice 12: new moratorium because I will tell you I have seen a dock be brought in and installed

[0:19:43] Voice 12: on Venus Island which is obviously contrary to the regulation and is the expectations that

[0:19:52] Voice 12: trustees would report back or are we still in the complaint driven model because now it's

[0:19:58] Voice 12: not our

[0:19:59] Voice 11: enforcement no it's a provincial matter so no we didn't get into that level of detail

[0:20:06] Voice 11: detail and keep in mind some may have been in the process already yeah no and so there would

[0:20:12] Voice 11: be an application and a kind of possibly an approved application and then people are actually

[0:20:17] Voice 11: doing installs with the Apple approval for so I don't know what the vestigial or the carryover

[0:20:24] Voice 11: effect is on that um right now more terms on new dock applications and for non

[0:20:31] Trustee Rogers (probable): -accessible right

[0:20:35] Voice 11: right and i'm

[0:20:36] Voice 12: presuming it that it's a given that where there was never a permit for a dock

[0:20:42] Voice 12: it is still unpermitted and so somebody brings a new one in or repairs an old one in a substantial

[0:20:48] Voice 12: way that's still not a permitted thought and would fall under that

[0:20:53] Voice 11: one would presume that right

[0:20:57] i don't think they're i don't know the degree to

[0:21:01] Voice 11: which there's an enforcement arm okay

[0:21:06] Voice 12: matter okay um so if there's nothing else then i'll move on to the uh director of administrative

[0:21:13] Voice 12: services julia mobs i don't see her on the screen here oh yes i do there you are good morning julia

[0:21:19] Voice 12: thank you for joining us julia mobs uh director of administrative services uh over to you

[0:21:26] Voice 1: uh thanks mr chair good morning executive committee it's nice to see you all

[0:21:31] Voice 1: So there's been no new items added to my area of the follow-up action list since Executive

[0:21:36] Voice 1: Committee last met, and I have no updates over and above what was reported at the last meeting.

[0:21:42] Voice 1: So I don't think I need to speak to the specific items that are there,

[0:21:46] Voice 1: but certainly I'm happy to take questions if there are any.

[0:21:50] Voice 12: Thank you very much. Any questions from the Vice-Chairs?

[0:21:55] Voice 12: No, looks like you're getting off easy today. So thank you for joining us. Do you have a

[0:22:02] Voice 12: report on the overall activities in your division?

[0:22:09] Voice 1: Sure so I can give you a brief update on what's

[0:22:11] Voice 1: going on in my world. My world has become consumed with the first draft of the budget as is pretty

[0:22:17] Voice 1: typical for this time of year so financial planning committee is meeting later this month

[0:22:21] Voice 1: I think it's on the 20th and so my mind is and the mind of most of the management team has been

[0:22:28] Voice 1: been turned to the first draft of the budget. So we're consolidating all of those numbers

[0:22:32] Voice 1: to see where things shake out. I think I've mentioned previously that the coming budget

[0:22:36] Voice 1: cycle is going to have some additional tax pressures, and that's because we've depleted

[0:22:42] Voice 1: our general revenue surplus funds somewhat. So we have less funds in that pool to draw on to

[0:22:47] Voice 1: balance the budget. And as I begin to put those numbers together, we are starting to see that a

[0:22:52] Voice 1: little bit. The management team will be massaging the first draft of the budget before bringing it

[0:22:57] Voice 1: it to FPC. So that's a big focus of mine at the moment. We also have, as usual, a lot of activity

[0:23:06] Voice 1: going on in human resources. So lots of movements. We've got some postings up in particular related

[0:23:12] Voice 1: to communications roles. If you have any contacts in the communications world, please share with

[0:23:18] Voice 1: them our job posting. I know we're hoping to get someone into that role fairly soon.

[0:23:22] Voice 1: and as always we've got internal shuffles that happen constantly so we're always busy there

[0:23:27] Voice 1: and of course the changes that are coming to us from the provincial government related to

[0:23:33] Voice 1: vaccinations and flexible work from home arrangements are also creating some extra work

[0:23:38] Voice 1: for us you know we're lucky to have the PSA to lean into for clarity when we need it on some

[0:23:45] Voice 1: of those items but certainly it's taking some time up from my team for that and Mark is here

[0:23:52] Voice 1: so I'll let him update you on some of what's going on in the technology world. I think you're aware

[0:23:57] Voice 1: of most of it. Most of it relates to our new hybrid meeting world, but if you'd like an update

[0:24:02] Voice 1: on the tech team, I think I'll let Mark speak to that.

[0:24:08] Voice 12: Do you want to just take an opportunity,

[0:24:10] Voice 12: Mark, to provide an update on your rollout of the equipment and I'll provide an update on the

[0:24:16] Voice 12: that actual rollout absolutely so um

[0:24:19] Voice 8: as peter is well aware chair like i'm as well aware that um

[0:24:24] Voice 8: we just rolled out two ltcs with the with the ltc hardware kits one on musketeer and one on

[0:24:31] Voice 8: salt spring they both went off successfully at least from my opinion we'll see what

[0:24:37] Voice 8: chair has to say but um we did discover a few um weak links um and we knew of one of them which

[0:24:45] Voice 8: was the internet connectivity so oddly enough liskiti was our best connectivity and may in

[0:24:51] Voice 8: fact be our best connectivity throughout the entire trust area which allowed us then to do

[0:24:57] Voice 8: a zoom-based meeting and and then zoom in trustee peter johnson and that worked exceptionally well

[0:25:08] Voice 8: i think the audio quality seemed good from our end the streaming was good and we have our recording

[0:25:14] Voice 8: so it's posted going to salt spring we quickly ascertain that the internet connectivity although

[0:25:21] Voice 8: it was recorded from our understanding as being good it was less than good and it proved

[0:25:28] Voice 8: insufficient we did a quick speed test and it was just shy of or just above a dial-up quality

[0:25:34] Voice 8: so insufficient to support a zoom-based meeting however the kits are designed kits were designed

[0:25:41] Voice 8: to accommodate that so we were able to quickly reconfigure and record just solely record so we

[0:25:47] Voice 8: couldn't stream and we went to record and that went successful as well so what what that brought

[0:25:53] Voice 8: to our attention was that um that one thing we hadn't anticipated was phone calls so as i

[0:25:59] Voice 8: understand it now there's there's a bylaw that says the trustees can call into a meeting if

[0:26:04] Voice 8: they can't attend and we hadn't accommodated that in the kits so now we have to address that

[0:26:10] Voice 8: that. We addressed that in Laskiti through a Zoom call. So we quickly set up a Zoom-based

[0:26:17] Voice 8: meeting and Trustee Johnson zoomed into the meeting. It's the best audio quality we could

[0:26:24] Voice 8: offer. That way we just have one speaker, one microphone in the venue and it's exceptional

[0:26:28] Voice 8: in good quality as I understand it. We went to Salt Spring and because we didn't have

[0:26:35] Voice 8: internet connectivity, we couldn't actually do the Zoom-based, but luckily Trustee

[0:26:41] Voice 8: grove opted to join the meeting instead of calling in as he originally passed so in those cases we're

[0:26:48] Voice 8: going to have to address the phone calls and so what i'm proposing is that we add to the kit

[0:26:55] Voice 8: a bluetooth speakerphone which in fact the northern office and salt spring already have

[0:27:01] Voice 8: in their office and they have pulled them out for ltc meetings previously so we have two in

[0:27:07] Voice 8: inventory so i'm proposing that we pick up an additional two and add them to the kits so that

[0:27:11] Voice 8: we always have the option to do a cellular based call in if we don't have internet connectivity

[0:27:16] Voice 8: it won't work everywhere obviously because we don't have cellular quality connection

[0:27:21] Voice 8: everywhere we go within the trust area so the impacts to the budget would be an additional

[0:27:25] Voice 8: three hundred dollars to pick up that hardware um in addition um what i need to um what i need

[0:27:34] Voice 8: to consider today is training so um good news is that the the remaining kids have been assembled

[0:27:43] Voice 8: much faster than we thought we were going to be able to deliver them so i'm going to have kids

[0:27:48] Voice 8: on site today this morning and that means that i have a training opportunity with two of you today

[0:27:55] Voice 8: and then i can address dan's training in some other fashion for gambier coming up i think that's

[0:28:02] Voice 8: your chair so um if you guys have time today we can arrange a half an hour training session and

[0:28:10] Voice 8: i can hand off the kids to you then we can um schedule an additional follow-up training session

[0:28:16] Voice 8: before the meeting just to make sure that we're clear and then i can speak with dan to see about

[0:28:22] Voice 8: how to do that i couldn't hear you hand off two kids to you and you could deliver a kid to dan

[0:28:27] Voice 8: And I would also offer that if I can travel to North Van,

[0:28:31] Voice 8: if it supports you in any way,

[0:28:33] Voice 8: to provide the training directly to Dan

[0:28:36] Voice 8: and to support and make that first meeting

[0:28:39] Voice 8: in Gambier successful.

[0:28:40] Voice 8: So that's the extent of my experience today.

[0:28:45] Voice 12: Thank you very much for the report.

[0:28:47] Voice 12: CAO, I'll have to go.

[0:28:48] Voice 11: Yeah, just in support of that.

[0:28:51] Voice 11: So we've got coming up, Hornby,

[0:28:55] Voice 11: um elena's went to see um gambier laschiti with cim um i don't know how what approach is being

[0:29:04] Voice 11: organized so that's the next series of meetings that are coming up over the next two weeks

[0:29:09] Voice 11: um keep in mind we're trialing you know the theme here this is the vice chair model

[0:29:15] Voice 11: we're trying the vice chair model and seeing if the vice chair model works

[0:29:20] Voice 11: and if it and we'll get it we'll get a grade of through your experience um on whether that model

[0:29:27] Voice 11: works and if it doesn't we'll have to look at some other way of doing this so your honest feedback

[0:29:31] Voice 11: around this is going to be really helpful um both in terms of you know meetings going on and what

[0:29:37] Voice 11: the sources are needed to assist and all those kinds of things so at a baseline we're in the

[0:29:43] Voice 11: live meeting era again so we know that that's that's the fact um and the rest we're building

[0:29:49] Voice 11: going to help with it so thanks to mark and

[0:29:50] Voice 12: maybe while

[0:29:52] Voice 11: we're in this

[0:29:53] Voice 12: section maybe i'll

[0:29:53] Voice 12: just make my remarks and then we're done and then if mark wants to move on

[0:30:00] Voice 12: So, yeah, as Mark indicated, we've done the first two meetings and it goes smoothly.

[0:30:09] Voice 12: It's a methodical process to set it up.

[0:30:11] Voice 12: And, you know, there's some fragility around our process around the equipment and stuff, but it assembles the training that Mark will give you on assembling it and setting it up is good.

[0:30:23] Voice 12: And the laptop that it's connected to is ready.

[0:30:26] Voice 12: It's just a simple click and a connect and it goes.

[0:30:30] Voice 12: um and so in a perfect scenario it unfolds exactly like that you need some extra time because you

[0:30:36] Voice 12: need to plug it into the power outlets and cords and all this kind of stuff you don't want to be

[0:30:42] Voice 12: rushed because you know it's one of these interesting things like cords are spilling

[0:30:46] Voice 12: off the table onto the floor and wandering around and there's easy tripping opportunities or other

[0:30:51] Voice 12: things so you want an inflatable orange cone would be kind of the way i would do it on the

[0:30:56] Voice 12: fire department um just to be cautious because members of the public traversing in fact even

[0:31:02] Voice 12: a cord going across the doorway to plug into an ethernet connection and mark will tell you that

[0:31:08] Voice 12: plugging into somewhere on an ethernet connection is better than any of the wi-fi's or other things

[0:31:12] Voice 12: and that was absolutely true on on the skating and so in a perfect scenario it unfolds and it

[0:31:19] Voice 12: works and the zoom worked great and the audio quality was great and it's actually nice just

[0:31:24] Voice 12: having like one person on the screen or maybe two people on the screen it's easy to manage

[0:31:29] Voice 12: um the salt spring was a little different and indeed that thing about having enough time to

[0:31:34] Voice 12: set it up and all that kind of stuff it was necessary for me to like you know one the

[0:31:38] Voice 12: password didn't work initially because it was funny the password i was emailed was different

[0:31:42] Voice 12: than the actual password so we had to figure that part out um and so you need that kind of time

[0:31:49] Voice 12: to make sure and like lean on staff for the that kind of information um and then we it was apparent

[0:31:56] Voice 12: that it was slow in starting up as we did a speed test and it was apparent that what the wi-fi in

[0:32:02] Voice 12: the building was not adequate so then i ended up going through both iterations of using my cell

[0:32:07] Voice 12: phone as a hot spot also didn't work and the there's a little gizmo that comes in the kit

[0:32:13] Voice 12: which is a cell phone with an antenna i had higher hopes for it than it was able to deliver

[0:32:17] Voice 12: I thought with the extra antennas and stuff, it would be a better system, but it was also

[0:32:23] Voice 12: very poor.

[0:32:23] Voice 12: And in fact, not as good as my cell phone, I actually find my cell phone actually remarkably

[0:32:28] Voice 12: good in many situations.

[0:32:31] Voice 12: So you need the time for that to not get flustered and the public coming in.

[0:32:35] Voice 12: And we were about four or five minutes late, I think getting started, but you just need

[0:32:40] Voice 12: to advise the public, you know, SNHU, we're rolling this out and we're going to get this

[0:32:44] Voice 12: set up and so that people can see it from home or not and then it's uh it's done so in the so it

[0:32:52] Voice 12: in the situation where it doesn't work um marco explain all this is another piece of software that

[0:32:57] Voice 12: you run that's a real it's a one click go situation where it starts recording and uh and the

[0:33:04] Voice 12: only thing that is required after the meeting in fact i did it last night when i got to the hotel

[0:33:08] Voice 12: because they've got decent internet because you have to upload the file and that's all documented

[0:33:13] Voice 12: and it went really smoothly no technical knowledge required there was only and not to scare you but

[0:33:20] Voice 12: just so that mark knows there was a glitch in the obs software in the recording and that maybe it

[0:33:28] Voice 12: was my fault because i was using the pan mode of the camera to actually make it so there isn't

[0:33:34] Voice 12: three little heads in the background and when the trustees were speaking i focused zoomed

[0:33:38] Voice 10: in on them

[0:33:39] Voice 12: so that you could actually get a bit of a better connection and that works great it worked well on

[0:33:43] Voice 12: the ski i don't did that on the ski but when i went to pan the camera back to the thing the

[0:33:49] Voice 12: camera moved and everything i could see it physically moving but the video had stopped

[0:33:55] Voice 12: and it wasn't streaming and so nothing would resolve that so i ended up shutting the whole

[0:34:01] Voice 12: software down and restarting it so you'll see there's probably two extra files in the folder

[0:34:06] Voice 12: where it was obviously doing some recording,

[0:34:08] Voice 12: but it wasn't obvious to me that it was.

[0:34:10] Voice 12: And so I did notice there was maybe a software update that's available.

[0:34:15] Voice 12: So maybe there's something that they know.

[0:34:16] Voice 12: But

[0:34:16] Voice 1: anyway, it goes well.

[0:34:17] Voice 12: But leave yourself plenty of time, don't get flustered,

[0:34:20] Voice 12: and tell the public you might be delayed.

[0:34:24] Voice 3: Just because you're looking at me, I'll say I'm looking forward to this.

[0:34:27] Voice 3: We've been trialing this in Gambier meetings and things like that before COVID.

[0:34:33] Voice 3: it so i'm uh

[0:34:34] Voice 3: i'm looking forward to it i'm i'm glad

[0:34:36] Voice 12: to see how it's going the camera is fantastic

[0:34:39] Voice 12: and the sound is fantastic like real uh it's not nothing sketchy about it yeah thank you mark okay

[0:34:49] Voice 12: laura

[0:34:50] Voice 14: oh just question like yeah i i know every hall is going to be different we mean that when

[0:34:55] Voice 14: we got started but i look

[0:34:57] Voice 14: at like lion's hall it's not that you know they they have fiber

[0:35:01] Voice 14: cyberoptics up to their door and they may have it in their offices downstairs is that something

[0:35:05] Voice 14: you've considered is the cost

[0:35:07] Voice 3: of helping some of these halls you know upgrade the wi-fi in the

[0:35:12] Voice 3: you know the community part of their halls um

[0:35:16] Voice 8: miss katie for example that was negotiated with

[0:35:19] Voice 8: the hall that we would have access to a data port um lion hall as i understand it they were

[0:35:26] Voice 8: reluctant to even share a password to their wi-fi because it's not included in a regular service so

[0:35:33] Voice 8: there's definitely some coordination required to see you know how we can possibly improve

[0:35:38] Voice 8: the quality at least on the connectivity we surveyed the administrators the meeting admins

[0:35:46] Voice 8: who have previously um coordinated the bookings of these venues and and we've amassed a a survey

[0:35:54] Voice 8: bait of the quality of connectivity the quality of cellular connectivity as well and i think all

[0:36:01] of that needs to be updated um and i think all of that needs to include

[0:36:05] Voice 8: follow-up with the venues

[0:36:07] Voice 8: as we go so i think you know as we go through each venue i think we need to

[0:36:10] Voice 8: speak with the halls and and and see what we can do to improve the connectivity because if we can

[0:36:16] Voice 8: get a hard wire we know we can have a successful meeting in every scenario in every way so that's

[0:36:21] Voice 8: the challenge just takes standard time

[0:36:24] Voice 3: and money on somebody's part and they'll all learn yeah okay

[0:36:29] Voice 12: yeah so well thanks for that question well i i do think we need to negotiate something wherever we

[0:36:35] Voice 12: possibly can but laura also brought up another significant point in this is is it was it was

[0:36:41] Voice 12: great to do listini where the audio was great and everything was fine it's a small space it's maybe

[0:36:46] Voice 12: be about two-thirds of the size of this space on the same side um and it was great the lions hall

[0:36:55] Voice 12: is a sound vacuum it's uh very poor acoustics and it was one difficult to hear members of the

[0:37:03] Voice 12: public it was difficult to hear the staff i'm really going to be interested to see how the

[0:37:07] Voice 12: recording came out so if you get a chance to look at it and listen i think it will be substantially

[0:37:12] Voice 12: substantially less especially when in the town hall portion we have people speaking I did

[0:37:17] Voice 12: encourage them to come up closer to where the camera is because there's a microphone in there

[0:37:21] Voice 12: as close as they were comfortable some suggested that it was better for them to be off the side

[0:37:28] Voice 12: so they're back to the audience but and I'd let that go because the truth is they're talking to

[0:37:33] Voice 12: us they're not talking to the audience and that's a gray line that we have to be careful about

[0:37:39] Voice 12: but anyway, but the acoustics in the rooms

[0:37:42] Voice 12: is probably the most significant factor.

[0:37:46] Voice 12: Okay, Dan Rogers, over to you.

[0:37:51] Trustee Rogers (probable): Thanks.

[0:37:53] Trustee Rogers (probable): So to a point and a question, first, Mark,

[0:37:57] Trustee Rogers (probable): just so you know, the bag that I have of electronics

[0:38:00] Trustee Rogers (probable): I sent back with Planner Smith yesterday

[0:38:02] Trustee Rogers (probable): does contain one of those Bluetooth cell phone speakers.

[0:38:06] Trustee Rogers (probable): So if you're looking for more,

[0:38:08] Trustee Rogers (probable): you might want to check that out before you buy more. I don't know if it's still the right

[0:38:12] Trustee Rogers (probable): technology. The other thing I wanted to ask was, my ears perked up when I heard you say that one

[0:38:18] Trustee Rogers (probable): of the trustees came in by a Zoom meeting. And I gather that was Trustee Johnson or somebody.

[0:38:25] Trustee Rogers (probable): Was that a Zoom meeting that was made public or just one just for him specifically that was done?

[0:38:34] Voice 8: That meeting was set up specifically for Trustee Johnson.

[0:38:38] Voice 8: We had, you know, the discussions leading up to the meeting

[0:38:41] Voice 8: where that we were, you know,

[0:38:42] Voice 8: we had to address the bylaw.

[0:38:44] Voice 8: We had to enable the trustee to phone in.

[0:38:48] Voice 8: And my recommendation was to use a Zoom-based meeting

[0:38:51] Voice 8: because that was the best audio quality.

[0:38:53] Voice 8: And since we had internet connectivity,

[0:38:55] Voice 8: we could offer that.

[0:38:56] Voice 8: And so we did not publish it, it was streamed,

[0:38:59] Voice 8: but there was no one else attending via the Zoom meeting.

[0:39:04] Trustee Rogers (probable): Okay, so that, that, that,

[0:39:07] Trustee Rogers (probable): at least that was we know now that this technology can allow for at least a trustee to attend that

[0:39:13] Trustee Rogers (probable): way so we can examine whether that we can make it a more pure hybrid model going forward using

[0:39:20] Trustee Rogers (probable): that technology i assume well mr chair

[0:39:24] Voice 11: exactly so this six months is the test zone for um and

[0:39:30] Voice 11: And the ability to bring Trustee Johnson in is actually the same rationale for bringing staff in so that staff don't have to come on a ferretary.

[0:39:45] Voice 11: So that's like level two.

[0:39:47] Voice 11: Level three is the full everyone's zooming in process.

[0:39:52] Voice 11: And of course, what comes with that is meeting administration and staffing and all the other parts associated with that.

[0:39:59] Voice 11: So I think what you're talking about is, yeah,

[0:40:01] Voice 11: that was a test of the level two capability of the process.

[0:40:05] Trustee Rogers (probable): And did the chair, Mr. Chair, did you run the Zoom?

[0:40:09] Trustee Rogers (probable): Like, did you set up and start the Zoom meeting?

[0:40:12] Trustee Rogers (probable): And was that something that was left to you?

[0:40:14] Trustee Rogers (probable): Or did we have to assign an administrator for Trustee Johnston?

[0:40:19] Voice 12: Well, I think it would be an overstatement to say

[0:40:23] Voice 12: that the chair ran the Zoom meeting

[0:40:24] Voice 12: because I clicked the icon and it goes.

[0:40:29] Voice 12: there's no meaning management associated with that and this is just my opportunity to say

[0:40:34] Voice 12: that people viewing um or a single trustee or two trustees participating electronically

[0:40:42] Voice 12: um where you have full access to the microphone all the time there's no muting no management of

[0:40:48] Voice 12: that um is relatively easy going to the next level which is an expectation that's out there

[0:40:56] Voice 12: that the public has participation means that there would be management because that's managing the

[0:41:03] Voice 12: speakers list and all that kind of stuff and honestly too much for the chair to do

[0:41:08] Voice 12: um and public participation i know my point of view won't be popular but

[0:41:15] Voice 12: we're talking about observing a meeting and the best way to communicate to the trustees

[0:41:20] Voice 12: is always in writing in my point of view and that the opportunity for town hall discussions

[0:41:27] Voice 12: electronically may be very difficult and especially attaching to whoever's running it without a staff

[0:41:34] Voice 12: person i'm not necessarily plugging for a staff person but i think there's a reality that we have

[0:41:39] Voice 12: to know that to manage a speaker's list and your agenda and somebody that's maybe got something

[0:41:47] Voice 12: something going on in the audience would be really hard for us to maintain a safe, respectful

[0:41:52] Voice 12: workplace. That's my thoughts on that. Thanks for the questions. Sue Ellen, and then we'll maybe

[0:42:01] Voice 12: move on. Well,

[0:42:02] Voice 3: let's see what happens with that, because I

[0:42:04] Voice 3: think as we work through the levels,

[0:42:07] Voice 3: trustees perhaps zooming in if the internet allows, staff being the next priority, and then

[0:42:14] Voice 3: And the public, I think we might find that everybody is acclimatized, you know, personally having been setting up and running Zoom meetings, but not Zoom.

[0:42:26] Voice 3: There wasn't Zoom at the time, but since like 2005, I think it can be done, but it's not for everybody and it's not, it depends on the venue, it depends on the control that you've got with

[0:42:40] Voice 12: mute buttons and things.

[0:42:41] Voice 12: yeah so

[0:42:42] Voice 12: you're right and i don't disagree but i think one of the things and tell me if i'm wrong

[0:42:47] Voice 12: about cao or something it's critical that we offer the same level of service across the honest trust

[0:42:53] Voice 12: area because otherwise people would go well they do it on gambier how come we can't trick here

[0:42:57] Voice 12: and i

[0:42:58] Voice 12: think that's an important thing to consider if we're making exceptions we can't do something

[0:43:04] Voice 12: i

[0:43:04] Voice 3: did say if the internet connectivity yeah

[0:43:07] Voice 11: but yeah

[0:43:08] Voice 11: there's a ton of gifts um coming up and we

[0:43:11] Voice 11: got the six months to to test and to see whether we need to get our budget and our resourcing to

[0:43:21] Voice 11: support the next level if that's where we want to go yeah

[0:43:24] Voice 10: okay

[0:43:26] Voice 11: any

[0:43:27] Voice 12: other remarks otherwise we'll

[0:43:28] Voice 12: move on i think we've really covered it good well thank you mark again for the support having you

[0:43:35] Voice 12: there in the wings confidence building i'll

[0:43:41] Voice 13: be here to do a training i'll

[0:43:43] Voice 8: send you an email

[0:43:44] Voice 8: i'll give you an email just to start coordinating today thank you all

[0:43:48] Voice 12: right so let's move along so

[0:43:50] Voice 12: director local planning services data model glad to see you back in the seat and uh can you go

[0:43:55] Voice 12: tell us what's uh happening on your follow-up action list and in your department

[0:43:58] Voice 6: yeah thank

[0:43:59] Voice 6: Thank you, it's good to be back.

[0:44:02] Voice 6: So the thought action list,

[0:44:04] Voice 6: the first item on there is on page 11.

[0:44:06] Voice 6: The first item is completed.

[0:44:09] Voice 6: The other three items are indicated for November

[0:44:12] Voice 6: and item three, which is about the looking at pros and cons

[0:44:18] Voice 6: of reducing projects for local trust committee.

[0:44:21] Voice 6: That is something that the Regional Planning Committee

[0:44:23] Voice 6: is working on.

[0:44:24] Voice 6: So I will be reporting back

[0:44:27] Voice 6: through the Regional Planning Committee

[0:44:28] Voice 6: to the executive on that um otherwise um i don't know if that's the function list i do have a few

[0:44:37] Voice 12: any questions for the director on the follow-up action list no okay over to you for your reports

[0:44:44] Voice 6: okay thanks well just following on the discussion we've just had um the new legislation for

[0:44:51] Voice 6: electronic regular meetings is now obviously in

[0:44:53] Voice 6: place for the island's trust uh so myself

[0:44:56] Voice 6: myself, Carmen, and the regional planning managers have been looking at the meeting

[0:45:00] Voice 6: of the future by-laws, the legislation, and looking at what kind of amendments we need

[0:45:05] Voice 6: to make to the by-laws. And a few questions have come up. I think Carmen will probably

[0:45:11] Voice 6: expand on this at some point. One of them is, you know, should the by-law allow for

[0:45:18] Voice 6: every meeting to be fully electronic? Or should the by-law say that at least so many meetings

[0:45:24] Voice 6: year should be in person so i think we'll be putting something in for consideration

[0:45:31] Voice 6: and we would also like all the similar uh bylaws like the number of year could change

[0:45:39] Voice 6: for exact example the um the leonards which helps the islands you probably don't need to have

[0:45:48] Voice 6: But Gabriel might go to Portia, and the smaller islands maybe to the rest of the U.S. or potentially

[0:45:57] Voice 6: select China.

[0:46:00] Voice 6: And there's a few other considerations, but that I think is the main one.

[0:46:04] Voice 6: And we would like to get a legal review of any changes to those bylaws before we bring

[0:46:10] Voice 6: them to you.

[0:46:14] Voice 6: Yeah, and as we just talked about, the big focus is going back into in-person meetings.

[0:46:20] Voice 6: So you should be aware there is some anxiety on some staff members about that, about the

[0:46:26] Voice 6: safety of the meeting room, which is kind of a little bit scary for some of them.

[0:46:31] Voice 6: So they will be looking for chairs to voice the rules around COVID and all that.

[0:46:41] Voice 6: just the whole health and safety issue around it and the wearing of masks um yeah and i think

[0:46:51] Voice 6: what else i have here oh yeah final thing is we do we're in the process of setting up a meeting

[0:46:59] Voice 6: with ministry of transportation so this is an annual meeting and i have received some

[0:47:07] Voice 6: request through some trustees to have on that discussion so i'll be compiling all of that

[0:47:14] Voice 6: and i'll let you know in that meeting schedule and ask if there's anything particular like

[0:47:20] Voice 6: to discuss with the ministry sorry

[0:47:23] Trustee Rogers (probable): excuse me but i just missed what it is that you're

[0:47:26] Trustee Rogers (probable): you were just talking about i missed the beginning part of what you said that you

[0:47:30] Trustee Rogers (probable): were scheduling i apologize yeah so

[0:47:33] Voice 6: it's the ministry of transportation meeting

[0:47:37] Voice 6: yeah sorry that's okay that used to speaking through a mask okay that's all i have today

[0:47:45] Voice 6: okay

[0:47:46] Voice 12: any other questions for the director laura patrick yeah

[0:47:49] Voice 14: i think this you know this

[0:47:50] Voice 14: opportunity to update a you know a letter of understanding that's what

[0:47:54] Voice 3: 1994 vintage

[0:47:56] Voice 3: advantage is significant in our communities and the change

[0:48:01] Voice 3: has been so huge. I think we do need

[0:48:07] Voice 3: to think how to make this process transparent as part of it, but to me it is somewhat how we,

[0:48:16] Voice 3: it's not divorced from the policy statement because the whole act of transportation,

[0:48:21] Voice 3: climate

[0:48:21] Voice 14: change, the impact,

[0:48:23] Voice 3: everything gets wrapped around and transportation is so huge.

[0:48:27] Voice 3: um so i

[0:48:28] Voice 14: know the crd has really perked up and when they heard we're going to open up this

[0:48:32] Voice 14: as well because they have like a salt spring and now they're about to they're going to go

[0:48:37] Voice 9: to a

[0:48:37] Voice 14: referendum on creating a transportation commission for the southern gulf islands

[0:48:40] Voice 14: so there may be a southern gulf island transportation commission there's salt

[0:48:43] Voice 14: spring and then i don't know what the status is on the other island interest

[0:48:48] Voice 10: yeah

[0:48:50] Voice 6: and if i made

[0:48:51] Voice 6: through a chair d the letter of understanding is interesting in my mind because even though it's

[0:48:58] Voice 6: a letter of understanding it was signed by the chair of the alms trust and the minister of

[0:49:03] Voice 6: transportation which is unusual for a letter that's usually a protocol level but this letter

[0:49:09] Voice 6: was signed at that level so that kind of makes it difficult to make changes to it because then

[0:49:14] Voice 6: need ministerial approval to do that. The other thing is it's focused with our subdivisions,

[0:49:23] Voice 6: new subdivisions in the trust area and the idea was to take the minimum standard that the ministry

[0:49:30] Voice 6: would allow for roads and say that that's the maximum standard in the trust area and that hasn't

[0:49:37] Voice 6: changed over time. But what has changed is all the active transportation that got from this.

[0:49:43] Voice 6: And we're going away from subdivisions as being the driver now and it's more to do I think with

[0:49:50] Voice 6: maintenance and upgrade and the provision of new infrastructure such as bike lanes and other active

[0:49:56] Voice 6: transportation. So I mean that's probably the discussion with the ministry but I'm not sure

[0:50:02] Voice 6: if that can be done at the staff level

[0:50:03] Voice 6: or whether that might be a political discussion

[0:50:06] Voice 6: with the minister at the administrative level.

[0:50:08] Voice 6: But we can start with the staff.

[0:50:12] Voice 6: Okay, Shulala.

[0:50:13] Voice 3: Thank you.

[0:50:15] Voice 3: I hear you about safe meetings.

[0:50:17] Voice 3: And what I say is that I'm mad about safe meetings,

[0:50:22] Voice 3: masks, air, and distancing.

[0:50:25] Voice 3: So I've purchased a little carbon dioxide monitoring,

[0:50:29] Voice 3: but it's gone astray in the

[0:50:30] Voice 3: Canada Post.

[0:50:32] Voice 3: And when I find out more, I'll let you know.

[0:50:35] Voice 3: It's just a way to indicate the quality of the air and whether you need to open windows or take a fresh air break.

[0:50:39] Voice 1: And I'm

[0:50:40] Voice 3: seeing guidelines brought out for that in different locations around the globe.

[0:50:45] Voice 3: They're using them especially in classrooms.

[0:50:49] Voice 3: I just wanted to support what Trustee Patrick is saying about the Ministry of Transportation.

[0:50:58] Voice 3: um i think that's really significant when we've declared a climate emergency um we've uh

[0:51:05] Voice 3: yesterday at uh islands trust conservancy we were hearing from moving around pender there's

[0:51:11] Voice 3: and uh and bowen of course has a multi-use pathway um making good progress across the island now and

[0:51:18] Voice 3: uh so i think the whole idea of uh managing sustainable tourism is another part of this

[0:51:23] Voice 3: because I can see people coming with electric bikes and it's already happening starting on Bowen

[0:51:29] Voice 3: and so the idea of bike lanes and all those kinds of and connections to trails and ways for people

[0:51:38] Voice 3: to get around on island I think is significant in terms of climate action and that's a window

[0:51:46] Voice 3: to look through I think that would be helpful there anyway it's something to do with the island

[0:51:51] Voice 3: and scale is just better for my advice.

[0:51:54] Voice 3: I don't know what you can do in terms of.

[0:51:58] Voice 12: I'm going to go to the CAO

[0:51:59] Voice 12: and then I'll come to Trustee Rogers.

[0:52:01] Voice 12: Oh, I

[0:52:02] Voice 11: can defer to, okay.

[0:52:03] Voice 11: We're going to

[0:52:03] Voice 12: defer to Trustee Rogers,

[0:52:05] Voice 12: Vice Chair Rogers.

[0:52:08] Trustee Rogers (probable): Thank you, Mr. CAO.

[0:52:09] Trustee Rogers (probable): I'm sure what you have to say is probably more pertinent

[0:52:12] Trustee Rogers (probable): than what I am, but I have a question now

[0:52:15] Trustee Rogers (probable): that we're talking about protocol agreements

[0:52:17] Trustee Rogers (probable): and Minister Highway.

[0:52:18] Trustee Rogers (probable): And the reason, and I guess my question is more general

[0:52:21] Trustee Rogers (probable): about our protocol agreements usually with the trust and a ministry or with a local trust

[0:52:27] Trustee Rogers (probable): committee in our ministry and I'll tell you the context of that I was going to report it in my

[0:52:31] Trustee Rogers (probable): local trust but the Galleana local trust committee wants is concerned about the ministry of mines

[0:52:35] Trustee Rogers (probable): and wants to have some sort of an agreement about a referral process when applications come on to

[0:52:42] Trustee Rogers (probable): the and you're aware of the most recent one that happened there and they actually denied the

[0:52:48] Trustee Rogers (probable): application but we were in the process of trying to get some sort of a public consultation and

[0:52:53] Trustee Rogers (probable): they basically said well we're going to listen to you but we don't have to and I and they want me

[0:52:58] Trustee Rogers (probable): to write to the um the ministry and ask for a protocol agreement for that local trust committee

[0:53:04] Trustee Rogers (probable): and I said you know I don't know if these types of agreements are actually with the trust or with

[0:53:09] Trustee Rogers (probable): a local trust committee or if they can be both and I sort of thought I would ask that generic

[0:53:14] Trustee Rogers (probable): question before i started to drop the letter you

[0:53:20] Voice 6: want to take first step at that yeah uh sure i'd

[0:53:23] Voice 6: have to check into that i um the protocol agreements will be signed by the chair of the

[0:53:29] Voice 6: trust it could be on behalf of the local trust committee if it was specific to that trust area

[0:53:34] Voice 6: but my understanding i haven't been correct about wrong is it's trust council and the ministry and

[0:53:42] Voice 6: the chair will be signing on the ground we do have a lot of lessons of understanding between

[0:53:51] Voice 6: local trust committees and say regional district parks commission

[0:53:55] Voice 9: uh

[0:53:56] Voice 6: but i don't believe those

[0:53:57] Voice 6: are protocols i think there's an overall protocol and then they're individual under that yeah from

[0:54:03] Voice 4: what i've seen the protocol agreements are more global generation yeah

[0:54:07] Voice 11: so my understanding is the

[0:54:09] Voice 11: The protocol agreements are governance-level agreements,

[0:54:14] Voice 11: so between ministries and elected officials

[0:54:17] Voice 11: under the auspices of the minister, essentially.

[0:54:21] Voice 11: The letters of understanding are administrative letters,

[0:54:24] Voice 11: and the administrative letters can be changed by the administrations.

[0:54:28] Voice 11: If a policy direction is being established

[0:54:31] Voice 11: and then this is how we're going to do it,

[0:54:33] Voice 11: myself and somebody else on the other side can change those

[0:54:36] Voice 11: to reflect the issues of the day and make things better.

[0:54:41] Voice 11: So we don't have to come back in order to amend

[0:54:44] Voice 11: a letter of understanding.

[0:54:46] Voice 11: And of course, as you know, we've got over 100 of these,

[0:54:50] Voice 11: that some are dusty and some are used,

[0:54:53] Voice 11: but the one that you're describing

[0:54:55] Voice 11: sounds like more of a protocol discussion.

[0:54:58] Trustee Rogers (probable): Well, maybe what I'll do is I'll write you

[0:55:00] Trustee Rogers (probable): and the director of planning services

[0:55:03] Trustee Rogers (probable): and sort of outline what the discussion was

[0:55:05] Trustee Rogers (probable): and what the concern is and get your advice

[0:55:08] Trustee Rogers (probable): on how to proceed with that resolution from the LTC.

[0:55:12] Trustee Rogers (probable): And if I have to go back to them, I will, thanks.

[0:55:15] Voice 11: So I'm just going to follow up Mr. Chair.

[0:55:20] Voice 11: So all of us as we're undertaking the electronic meetings

[0:55:24] Voice 11: need to communicate well.

[0:55:26] Voice 11: And what I mean by that is we will think

[0:55:29] Voice 11: that we've established here's how we're supposed to do it.

[0:55:32] Voice 11: And then you'll be out live doing it.

[0:55:34] Voice 11: And we might've missed something

[0:55:35] Voice 11: or you have an understanding that isn't legal that you're you know working within a meeting so

[0:55:41] Voice 11: i encourage all of us chairs to communicate with me

[0:55:44] Voice 1: on a daily

[0:55:45] Voice 11: basis on you know the the things

[0:55:47] Voice 11: that come up one that you're going to come up run up against is someone so yes we can we can

[0:55:54] Voice 11: ensure masking we can't ensure social distancing and we can't ensure vaccination provision proof

[0:56:02] Voice 11: of vaccination what we'll have is people attending a meeting saying i have an exemption from wearing

[0:56:09] Voice 11: a mask and you'll then say what is your exemption they'll say it's medical or one of the other three

[0:56:18] Voice 11: or four things that are under the september 28th medical health health officers order but then

[0:56:28] Voice 11: And you can't force them to prove that, right?

[0:56:34] Voice 11: There isn't a mechanism of proof

[0:56:37] Voice 11: that comes along with the claim of these things

[0:56:42] Voice 11: because the BC Human Rights Tribunal

[0:56:48] Voice 11: has put out information saying,

[0:56:51] Voice 11: take people at their word.

[0:56:53] Voice 11: You don't have to prove any of these things.

[0:56:57] Voice 11: so the challenge will be if you had a meeting and someone uh one reason might be a person can't

[0:57:03] Voice 11: actually physically put on a mask or not so they're exempted that may be different than 25

[0:57:10] Voice 11: people coming in and claiming that they they've got an exemption which will be difficult in the

[0:57:16] Voice 11: moment to um prove or disprove likely if it got to a critical mass situation you'd be forced to make

[0:57:24] Voice 11: a decision around should the meeting proceed or not and i can't script that out um because there

[0:57:33] Voice 11: is that this might never come up or it might be one out of 25 people in the hall possibly

[0:57:38] Voice 11: an acceptable level of unmasked goodness um but if we got the 50 of a meeting um then as a chair

[0:57:47] Voice 11: vice chair um you'd have to make a determination as this moves or we get any greater understanding

[0:57:52] Voice 11: we'll provide as much information as we can to you.

[0:57:58] Voice 11: Yeah.

[0:58:01] Voice 3: Just to remind folks,

[0:58:03] Voice 3: I sent an email around

[0:58:04] Voice 3: a couple of weeks ago,

[0:58:05] Voice 3: probably now, about the CO2 monitor.

[0:58:08] Voice 3: And in there is a link about current best practice

[0:58:11] Voice 3: in confronting or not confronting people

[0:58:13] Voice 3: that aren't wearing masks

[0:58:14] Voice 3: and how to speak without making it into a big deal

[0:58:17] Voice 3: and just intended as advice for frontline workers,

[0:58:23] Voice 3: you know we have to deal with

[0:58:25] Voice 3: it and so anyway it's there if you need it thank

[0:58:31] Voice 10: you but otherwise

[0:58:33] Voice 3: yeah i agree you need a safe meeting and if it's not safe um you need to either uh take take a

[0:58:40] Voice 3: break and see when you come back together has the situation solved itself or um and the need

[0:58:49] Voice 10: safety first yeah there's some challenges ahead of us for sure um

[0:58:56] Voice 12: i had indicated to the two

[0:58:58] Voice 12: trustees on salisbury but i would recess the meeting because there was a problem and we would

[0:59:05] Voice 12: try to resolve it and i actually asked the community to be participants in that resolution

[0:59:09] Voice 12: because i think neighbors can talk to neighbors um but the bottom line is you adjourn the meeting

[0:59:18] Voice 12: that's where i believe that's where they have chair rule discretion because people attend the

[0:59:25] Voice 12: meeting because they think it's safe and now it's unsafe i think we have to respect that

[0:59:31] Voice 10: anyway we

[0:59:33] Voice 12: could dwell on this a lot rather not but i have a remark about modi but david you had your hand

[0:59:40] Voice 12: up about something

[0:59:41] Voice 6: yeah i just wanted to follow up i'm going to send you the islands trust council's

[0:59:47] Voice 6: policy on coordination agreements because then they're very clear on how that works and just

[0:59:53] Voice 6: to answer the question is asked trust council can delegate to a local trust committee

[1:00:00] Voice 6: this agreement with the regulations something else

[1:00:03] Voice 10: yeah yeah okay so

[1:00:07] Voice 12: my only remark i'm not

[1:00:09] Voice 12: going to well i'm just going to say lots of ltcs have specific interest in the protocol agreement

[1:00:16] Voice 12: with the remote and i was just

[1:00:18] Voice 12: kind of trying to browse through to find out what it was that came

[1:00:21] Voice 12: up in my mind yesterday at the ski on salt spring but i'm not going to go into the detail there are

[1:00:26] Voice 12: specific local issues that need somehow to be flagged at a higher level than the district

[1:00:34] Voice 12: manager letter understanding kind of thing in order to facilitate uh our communities being

[1:00:40] Voice 12: satisfied with the level of service they're receiving and on the skee island again in my

[1:00:45] Voice 12: region um has a specific issue which russ will come up on the kathak

[1:00:51] Voice 12: island stress meeting on friday is the offloading ramp on the speedy david is probably familiar

[1:00:57] Voice 12: with that yeah is it's not legal and it is a necessity for that community and so those kinds

[1:01:03] Voice 12: of things you know need to be evolved and contained within these protocol agreements

[1:01:07] Voice 12: as i agree with it that it's a broader concept document because otherwise it just gets lost

[1:01:13] Voice 12: cost and everything um anyway uh thank you for that and you know even on i'll speak on behalf

[1:01:21] Voice 12: of trustee rogers on main island some of the roads just simply need to be fixed and same on

[1:01:27] Voice 12: on the south pendant um it's it's tragic in some places anyway every

[1:01:34] Voice 3: every island and then climate

[1:01:36] Voice 3: change is going

[1:01:37] Voice 14: to really i mean i think we've heard a lot from uh san juan county when they

[1:01:43] Voice 14: said they're beginning to abandon waterfront roads move away from them so you know we're

[1:01:48] Voice 3: lagging behind or something that's going to hit

[1:01:50] Voice 3: hard so organized

[1:01:52] Voice 3: managed retreats yeah yeah so

[1:01:54] Voice 12: thank you for the reminder because sea level rise we've heard a lot about it recently with a property

[1:02:00] Voice 12: in coford ganges and i looked closely at the road yesterday when i was traveling through there

[1:02:06] Voice 12: um in sea level rise it will be inundated and i don't know what the protocol

[1:02:13] Voice 12: is there because is ministry going to be responsible maintain that road are they

[1:02:18] Voice 12: going to abandon them like they found in san juan county because obviously that was a whole

[1:02:23] Voice 12: ramification yeah uh

[1:02:26] Voice 6: just send

[1:02:27] Voice 6: me those by email questions like that

[1:02:32] Voice 6: sea

[1:02:32] Voice 12: level rise okay let's move on um we are uh director trustee have you done your report

[1:02:40] Voice 12: report yeah okay thank you so thank you very much so we're going to go to trust area services

[1:02:46] Voice 12: director good morning claire nice to see you out there thank you for joining us and uh over to you

[1:02:53] Voice 12: for the follow-up action list and your report well

[1:02:56] Voice 2: thank you very much and good morning to all

[1:02:58] Voice 2: i'm pleased to be joining you from wissanich territory this morning um so to walk you through

[1:03:03] Voice 2: our follow-up action list um we'll just highlight for number two that um trustee bouchakin hosted a

[1:03:09] Voice 2: They, I think with the Denman LTC, hosted a Dust and Bones event on Denman Island a week or two ago, which was successful.

[1:03:19] Voice 2: I think they had around 30 attendees and she said it was a good event.

[1:03:23] Voice 2: So in terms of staff support, we helped somewhat with promotion, but there were no staff in attendance at that event.

[1:03:29] Voice 2: currently there are no plans that I've heard of or indicate or interest from trustees at hosting

[1:03:34] Voice 2: in-person events yet for um Gabriela or Salt Spring Island which are the other two outstanding

[1:03:39] Voice 2: ones so um we'll let you know if we hear of that um moving down through the list um we um also have

[1:03:47] Voice 2: been working on um um actually I can just update you that there is not a number seven there um I've

[1:03:56] Voice 2: just checked the other day there still was no update around the Government of Canada Nature

[1:03:59] Voice 2: for smart climate solutions fund but we do continue to check it on a somewhat weekly basis

[1:04:03] Voice 2: to see if there's been any change to the webpage to see if there will be a grant opportunity that

[1:04:08] Voice 2: fits the trust and um finally um staff have talked about um the final request on your fuel which is

[1:04:16] Voice 2: the um you could scroll down laurie um which was the um bringing back you a briefing on the

[1:04:23] Voice 2: potential for webinars on indigenous perspectives on climate change and as a team we spoke that it

[1:04:28] Voice 2: might be best to postpone that until we have more certainty around the policy statement processes

[1:04:32] Voice 2: and engagements and perhaps bring that back to you once we've got more certainty about the scope

[1:04:37] Voice 2: and scale and timing around the policy statement and then can weave in how that might look because

[1:04:43] Voice 2: we're anticipating that any engagement events we put on right now might get a bit derailed

[1:04:48] Voice 2: with conversations around the policy statement. I'll apologize a couple other items on here we're

[1:04:54] Voice 2: not updated in advance of sharing the agenda but a number of them are indeed completed.

[1:04:59] Voice 2: I'm happy to take any questions, and then I can provide a direct director's report around other activities.

[1:05:05] Voice 12: Any questions? I'll go to Laura Patrick and then Dan Rock.

[1:05:08] Voice 14: I'll just, in regard

[1:05:09] Voice 14: to the climate solutions fund, I think the key there, too, is not just, I mean, it'd

[1:05:16] Voice 3: be great if a grant fit us, but it's also about partnering, because that's the language is about cooperating with that.

[1:05:23] Voice 3: we know there's other teams

[1:05:25] Voice 14: that are going to be putting grants together and you know

[1:05:28] Voice 14: we need to

[1:05:29] Voice 14: look for those opportunities and benefits of being on the

[1:05:32] Voice 3: team in either a tiny role or whatever that

[1:05:35] Voice 3: is.

[1:05:37] Voice 2: A few months ago I did speak with community members who were working towards grants but the

[1:05:42] Voice 2: grants applications that they had been invited to apply on weren't particularly suitable like we

[1:05:46] Voice 2: didn't have jurisdiction in those areas that they were thinking of particularly active restoration

[1:05:51] Voice 2: restoration projects and so on and the conservancy at this point wouldn't have capacity to undertake

[1:05:56] Voice 2: additional projects but i will certainly continue to keep an eye out and if you hear of anyone

[1:06:00] Voice 2: please do give them my name and i'd be happy to have a conversation and see what we can develop

[1:06:06] Trustee Rogers (probable): thank you dan rogers um thanks uh director frader nice to see you uh the um just an interest in

[1:06:16] Trustee Rogers (probable): in shortening your list number 12 and 13 are the same so you have one less on the list

[1:06:21] Trustee Rogers (probable): so i know there's some administration i just i just wanted to um flag for you that i have

[1:06:28] Trustee Rogers (probable): noticed in the last six months um that there are a number of groups doing climate change

[1:06:35] Trustee Rogers (probable): from an indigenous point of view webinar type uh things including i was on the launch last night of

[1:06:42] Trustee Rogers (probable): a new an organization called we can which is the west western something or other climate action

[1:06:49] Trustee Rogers (probable): network that's that has just started and is an umbrella for about 200 organ climate things and

[1:06:56] Trustee Rogers (probable): they were talking about doing that as well so one of the options you might want to consider is because

[1:07:01] Trustee Rogers (probable): i put this on our agenda is whether we could just simply promote other people's uh if that fits our

[1:07:07] Trustee Rogers (probable): our if that fits our agenda on this um because there appear this is something that i've noticed

[1:07:13] Trustee Rogers (probable): recently that's relatively, at least it's new to me,

[1:07:17] Trustee Rogers (probable): it may not be new, but I've noticed a number of them,

[1:07:22] Trustee Rogers (probable): webinars on this out there these days,

[1:07:24] Trustee Rogers (probable): and it might be that we can piggyback on some of that work.

[1:07:27] Trustee Rogers (probable): And that's a simple way,

[1:07:29] Trustee Rogers (probable): might be a simple way for us to address that.

[1:07:32] Trustee Rogers (probable): Although I know we like to do it specifically

[1:07:33] Trustee Rogers (probable): for our region, so just a suggestion.

[1:07:38] Voice 9: Thank you,

[1:07:39] Voice 12: any other questions?

[1:07:41] Voice 12: Otherwise we'll go to your report, go ahead.

[1:07:47] Voice 12: are you there okay

[1:07:48] Voice 2: yeah happy to um so in terms of a director's report um just hiring for me has

[1:07:53] Voice 2: been a priority we've had a number of um vacancies and and leaves uh or a key leave particularly

[1:08:00] Voice 2: communications so i'm trying to um get postings up and um hire new staff and you may have seen

[1:08:05] Voice 2: an email around uh all the changes that are going on i'm now preparing for onboarding our new

[1:08:11] Voice 2: community communication specialist who will start next week um so that's been a primary focus of

[1:08:16] Voice 2: mine along with working with our team. I'm so pleased to have Gillian Nicol back with us.

[1:08:21] Voice 2: We've been working on the bid document for the policy statement engagement process

[1:08:26] Voice 2: and hope to have that finalized this week if possible. In addition, we had a meeting with

[1:08:32] Voice 2: all the website administrative staff that have been supporting the website to sort of prepare

[1:08:37] Voice 2: for a transition from having contract support for updating to staff support. So that went well but

[1:08:43] Voice 2: But there continues to be quite a number of changes in the works, so workload remains high there, but we are getting towards the tail end of working through the huge amount that was outstanding.

[1:08:55] Voice 2: And budget planning has also been a top of mind for the team, as I believe it has been for other directors as well.

[1:09:01] Voice 2: In addition, we've worked on a few advocacy letters that are back to the chairs of those LTCs for review.

[1:09:06] Voice 2: view and we'll now be turning our minds towards the delegation and presenter letters and other

[1:09:12] Voice 2: advocacy letters coming out of trust council the annual report is at the printers and should be

[1:09:17] Voice 2: back hopefully within a day or so to head off and we'll then be doing all the promotion and sharing

[1:09:22] Voice 2: of the annual report and finally we've been providing support around secretariat services

[1:09:28] Voice 2: there was a meeting of the southern gulf islands forum we are providing support to the rural

[1:09:32] Voice 2: Islands Secretariat, Rural Islands Economic Forum and are just, I had a conversation yesterday with

[1:09:40] Voice 2: Dori Woodward associated with the Bains Sound Lambert Channel Forum and we'll be moving into

[1:09:46] Voice 2: supporting them for their next forum in November. And finally we are working towards the next Trust

[1:09:52] Voice 2: Programs Committee agenda which will include a number of business cases and briefings requested

[1:09:57] Voice 2: by that committee. So happy to take questions around any of that as well.

[1:10:02] Voice 2: thank

[1:10:04] Voice 12: you claire any questions or on her report okay well then claire thank you for all of your

[1:10:13] Voice 12: work i'm going to continue on to legislative services manager carmen teal uh do you want

[1:10:20] Voice 12: to speak to your follow-up action list items sure

[1:10:22] Voice 4: so the policy work is ongoing to catch up with the

[1:10:26] Voice 4: very outdated ones and we have three on the last trust council agenda although there is some

[1:10:31] Voice 4: controversy and debate on a number of them um as far as electronic meetings uh for trust council

[1:10:41] Voice 4: and executive committee and so on i've already done most of the amendments uh to the bylaws so

[1:10:47] Voice 4: for your next meeting i'll bring those amendments forward so we can have a good discussion

[1:10:51] Voice 4: and uh the amendments will cover delegations to be stricter on um asking for um the reports to be

[1:11:00] Voice 4: provided to Laurie in advance and also cover electronic regular meetings and other housekeeping

[1:11:07] Voice 4: amendments and as David was saying some decisions I think should be made on the number of e-meetings

[1:11:13] Voice 4: per year and also how many trustees can attend electronically in a regular meeting

[1:11:20] Voice 4: to have some parameters around that so you don't get into a situation where a body can

[1:11:26] Voice 4: and never have live meetings.

[1:11:29] Voice 4: I don't think that's the intention

[1:11:31] Voice 4: of the electronic meetings regulation.

[1:11:33] Voice 4: I think it's meant to provide those

[1:11:36] Voice 4: in addition to live meetings, not in place of.

[1:11:40] Voice 4: Also be preparing background on the open meeting rule

[1:11:44] Voice 4: as it applies to trust council resolutions without meeting,

[1:11:47] Voice 4: because we had quite the discussion at trust council

[1:11:50] Voice 4: on that topic, whether trustees can talk to each other

[1:11:53] Voice 4: and debate in the midst

[1:11:55] Voice 4: of an RWM, which is outside of the public purview, but that's the

[1:12:00] Voice 4: major point. I'm also not sure how EC wants to proceed with the code of conduct input from

[1:12:06] Voice 4: trustees. So Trustee Langerhuis has submitted his suggestions, and I expect there will be others. So

[1:12:14] Voice 4: I'll want to know whether you want to look at all those suggestions first and then direct which ones

[1:12:20] Voice 4: we'd like to see in the policy as opposed to me you know figuring out where they fit or take this

[1:12:27] Voice 4: out and put this in and so on and uh from the level of interest that this policy has i think

[1:12:32] Voice 4: it may take a few council meetings to get to the end result so obviously it's it's the code of

[1:12:38] Voice 4: conduct for trust council and trust council should be involved in the drafting of it and so on and

[1:12:45] Voice 4: And then the other thing, top of mind, is electronic meetings and amendments to all the 15 procedure bylaws that we have on top of the in-person meeting safety as per the provincial health orders.

[1:12:57] Voice 4: I think that's it for me.

[1:13:03] Voice 12: Okay, thank you.

[1:13:04] Voice 12: Any questions?

[1:13:05] Voice 12: No.

[1:13:06] Trustee Rogers (probable): Oh, Dan.

[1:13:08] Trustee Rogers (probable): Well, I guess I'm wondering whether you want feedback on some of those issues now or at a later time.

[1:13:14] Trustee Rogers (probable): so um

[1:13:16] Voice 4: as far as trustee input into the code of conduct um i think my suggestion would be that

[1:13:24] Voice 4: dc look at the suggestions that are coming in and then give some direction so

[1:13:29] Trustee Rogers (probable): so here's my view is

[1:13:31] Trustee Rogers (probable): is that first of all trustees need to be reminded um it's a fairly common dynamic that they that

[1:13:40] Trustee Rogers (probable): that trustees sort of at trust council say,

[1:13:43] Trustee Rogers (probable): well, we should do this and we should do this

[1:13:45] Trustee Rogers (probable): and this is wrong, go away and fix it EC.

[1:13:50] Trustee Rogers (probable): And we say, well, tell us what it is you want us to fix.

[1:13:53] Trustee Rogers (probable): And then we don't hear from a lot of them.

[1:13:56] Trustee Rogers (probable): So I think they, and it's not a criticism,

[1:14:00] Trustee Rogers (probable): it's just that it falls off their agenda.

[1:14:02] Trustee Rogers (probable): So there were a number of trustees

[1:14:04] Trustee Rogers (probable): that had concerns related to that.

[1:14:06] Trustee Rogers (probable): And I think that probably a reminder to them that we expect those, what they wanted to amend, to come to us in a timely fashion, probably by, you know, by the, I don't know, the third week of October or the end of October at the latest, would be a good step.

[1:14:26] Trustee Rogers (probable): Yeah. So I would ask, I would suggest that in addition to the, when we get to the council highlights that in addition to that, there'd be a reminder email that goes out and says, please get your comments.

[1:14:38] Trustee Rogers (probable): And I think this is a, frankly, you've done your work well, Carmen, I think what you did, what produced, but it's now a political process.

[1:14:48] Trustee Rogers (probable): process. And so I agree with you. I actually think what should happen is we should get what

[1:14:53] Trustee Rogers (probable): trustees' response is. The EC should then go through those and say, because this is a policy

[1:15:00] Trustee Rogers (probable): we're recommending, which ones we want to incorporate, which amendments we're prepared

[1:15:05] Trustee Rogers (probable): to incorporate and which ones we're not, and then take it to trust counsel and set some time aside

[1:15:10] Trustee Rogers (probable): for them to debate it rather than rely on you to try and sift through them to see which ones are

[1:15:17] Trustee Rogers (probable): are correct and wrong so um that's my initial response to to uh your question so thanks okay

[1:15:27] Voice 12: any other remarks you're

[1:15:28] Voice 3: okay that sounds good to me and i thought we were going to discuss it later

[1:15:32] Voice 3: but that's actually supporting

[1:15:33] Voice 12: nods around that okay very good then um and do you have a area

[1:15:39] Voice 12: report at all i think i'm pretty much given it from my notes

[1:15:43] Voice 4: and uh what's up there okay good

[1:15:45] Voice 12: so then that concludes the follow-up action list at this time and um we're at 10 50 10 20 we could

[1:15:54] Voice 12: have a break now or we could complete this section and then have a short break um what's the pleasure

[1:16:00] Voice 12: we'll continue okay thank you very much so let's go to the local trust uh committee chair updates

[1:16:07] Voice 12: and uh why don't i start with dan on line out there and uh gambier keats and tell us what's

[1:16:13] Voice 12: what's happening in here, how do

[1:16:15] Trustee Rogers (probable): you see this?

[1:16:16] Trustee Rogers (probable): Okay, so I've had two in-person

[1:16:27] Trustee Rogers (probable): local trust committee meetings without any connectivity

[1:16:34] Trustee Rogers (probable): and both went reasonably well.

[1:16:37] Trustee Rogers (probable): On main island, it simply was not an issue.

[1:16:40] Trustee Rogers (probable): We probably had a dozen attendees,

[1:16:43] Trustee Rogers (probable): attendees, maybe 14, who were all masked and respectful, and it went as well as could be

[1:16:51] Trustee Rogers (probable): expected in terms of that. I've already reported to a certain extent on what occurred on

[1:16:57] Trustee Rogers (probable): Main Island. There's some interesting decisions related to the APC where the LTC

[1:17:07] Trustee Rogers (probable): decided that they weren't going to follow APC recommendations regarding some variances,

[1:17:13] Trustee Rogers (probable): et cetera, and had their own view on what should occur. Also in Maine, the major issue on the

[1:17:19] Trustee Rogers (probable): island at the moment is the affordable housing project. And I took the time on Sunday this past

[1:17:27] Trustee Rogers (probable): weekend to go and tour both the site again and the neighbors site, which was an interesting

[1:17:36] Trustee Rogers (probable): experience. And I filled the planner in on what I learned in terms of those projects. I'm not sure

[1:17:43] Trustee Rogers (probable): exactly where that project is going to go, where it's sort of at the stage where we're going to be

[1:17:49] Trustee Rogers (probable): going to first reading presumably or potential first reading soon uh on galliano um uh we had

[1:17:57] Trustee Rogers (probable): our our in-person meeting on of the fourth uh there were some questions about what happened

[1:18:02] Trustee Rogers (probable): to the hybrid and i tried to explain what where we were at in the process and frankly and the

[1:18:07] Trustee Rogers (probable): community was pretty understanding that it was um uh that it was we weren't quite there yet to be

[1:18:14] Trustee Rogers (probable): able to um to broadcast the meeting although i had heard from the trustees beforehand that they were

[1:18:19] Trustee Rogers (probable): getting some criticism about that that we had about 15 people in attendance and um uh it was um

[1:18:27] Trustee Rogers (probable): you know relatively uh okay it was a relatively short meeting um i suppose the two things that

[1:18:34] Trustee Rogers (probable): came out of it whether that that are notable is the one that i just mentioned about wanting to

[1:18:38] Trustee Rogers (probable): to pursue some sort of an agreement

[1:18:40] Trustee Rogers (probable): regarding mining projects on the isle.

[1:18:43] Trustee Rogers (probable): Mining extraction is an issue both for a number of reasons

[1:18:47] Trustee Rogers (probable): for neighbors, et cetera, on the island.

[1:18:49] Trustee Rogers (probable): And we decided to close a variance application

[1:18:56] Trustee Rogers (probable): that may have changed the zoning, not a variance,

[1:18:59] Trustee Rogers (probable): an application to change zoning for a forest lot

[1:19:03] Trustee Rogers (probable): that was 16 years old.

[1:19:05] Trustee Rogers (probable): and the trustees just were impatient with the applicant

[1:19:12] Trustee Rogers (probable): that there had not been enough movement on the file

[1:19:16] Trustee Rogers (probable): after 16 years and so they closed the file

[1:19:19] Trustee Rogers (probable): and invited the applicants to apply again if they wanted to.

[1:19:22] Trustee Rogers (probable): This is one of those applications to move the forest lot

[1:19:30] Trustee Rogers (probable): into a different kind of zoning that would allow

[1:19:33] Trustee Rogers (probable): allow for housing, but would protect some of the forest.

[1:19:37] Trustee Rogers (probable): Just so, and not to let you know,

[1:19:43] Trustee Rogers (probable): and I'm sure the chair, Vice Chair Fast will report

[1:19:46] Trustee Rogers (probable): on our electronic meeting related to Keats last week.

[1:19:51] Trustee Rogers (probable): I'm getting a lot of, interestingly,

[1:19:54] Trustee Rogers (probable): I'm getting a lot of community, way more community comment

[1:19:57] Trustee Rogers (probable): on our proposals regarding protecting the foreshore

[1:20:00] Trustee Rogers (probable): or on Keats than on any issue I've ever gotten before.

[1:20:04] Trustee Rogers (probable): Most of it negative from waterfront owners or foreshore owners.

[1:20:10] Trustee Rogers (probable): And so this is going to be a bumpy ride as we go forward.

[1:20:15] Trustee Rogers (probable): There's a lot of concern about the proposals as put forward.

[1:20:21] Trustee Rogers (probable): And we had a CIM on Wednesday night last week,

[1:20:28] Trustee Rogers (probable): and we have another in-person CIM next week.

[1:20:33] Trustee Rogers (probable): We've done a lot of community outreach,

[1:20:36] Trustee Rogers (probable): but we're getting, it's interesting,

[1:20:38] Trustee Rogers (probable): it somewhat mirrors the trust policy statement processes.

[1:20:42] Trustee Rogers (probable): People are now paying attention

[1:20:43] Trustee Rogers (probable): because they're seeing how it might affect them.

[1:20:45] Trustee Rogers (probable): And so that we're getting all sort of that commentary

[1:20:48] Trustee Rogers (probable): that we haven't engaged

[1:20:49] Trustee Rogers (probable): and done enough community consultation related to it yet.

[1:20:53] Trustee Rogers (probable): So that's sort of a, it's sort of a bit of a similar,

[1:20:56] Trustee Rogers (probable): or I'm getting that.

[1:20:57] Trustee Rogers (probable): I think most of it's directed to me. I'm trying to share it with the others, but it's coming to me

[1:21:02] Trustee Rogers (probable): directly. So that's my report. My next meeting's not till Gabriola in a couple of weeks.

[1:21:12] Trustee Rogers (probable): Yeah, happy to answer any questions.

[1:21:17] Voice 12: Okay, let's move along to Laura Patrick.

[1:21:23] Voice 3: um well i've had no local trust conditions since i last

[1:21:27] Voice 14: spoke i think you told yourself

[1:21:28] Voice 14: pender was in person the friday before last time talking about safe meeting places and

[1:21:34] Voice 14: doors and windows open there it was wasps the audience was great everyone was super but you

[1:21:41] Voice 14: know you got to watch for those pesky outdoor things that fly in so um

[1:21:45] Voice 3: it's it's just going

[1:21:47] Voice 3: going to be those on the

[1:21:49] Voice 3: territory we're in. I have two meetings coming up on North Pender,

[1:21:54] Voice 3: one on October 28th and one on October 22nd.

[1:21:59] Voice 14: We had to cancel the September meeting because it

[1:22:02] Voice 14: fell on the Truth and

[1:22:04] Voice 14: Reconciliation Day. So that was canceled. And so the 22nd meeting is a special

[1:22:12] Voice 3: meeting. We removed the project conversations and put those in a special meeting, which will

[1:22:17] Voice 3: occur virtually um and then we'll have the in-person meeting on the 28th to deal with

[1:22:22] Voice 3: sort of the backlog of applications as a result of canceling the meeting so i'm participating

[1:22:28] Voice 3: that's all okay

[1:22:29] Voice 14: um i do echo um vice chair rogers comments about the community and confusing you

[1:22:39] Voice 14: know the policy the local conversations uh that certainly i'm seeing that on north pender we're

[1:22:44] Voice 14: We're definitely seeing that on Salt Spring.

[1:22:48] Voice 14: And yeah, I think that's,

[1:22:52] Voice 3: we need to deal with that in a more robust manner.

[1:22:57] Voice 3: What are we engaging on?

[1:23:00] Voice 3: How does it relate?

[1:23:01] Voice 3: Because the community is,

[1:23:04] Voice 3: you know, I see

[1:23:05] Voice 3: the policy statement as the above all.

[1:23:08] Voice 3: So how can you talk about anything else?

[1:23:10] Voice 3: There's going to be some pushback.

[1:23:14] Voice 3: the agricultural groups on salt pender are pushing for a special meeting which we do now do on salt

[1:23:21] Voice 3: spring so my response to them was look this is what we're doing on salt spring but we're going

[1:23:26] Voice 3: to have this conversation in

[1:23:27] Voice 3: a public meeting with the trustees as to what the relationship

[1:23:31] Voice 3: will be going forward or something like that there so hopefully they'll be patient and wait

[1:23:37] Voice 3: but they they're pushing policy statement conversation was their main reason for calling

[1:23:42] Voice 3: the meeting um southern gulf island forum uh thanks very much um uh director freighter for

[1:23:51] Voice 3: for the support uh on that it was very disappointing to see how few trustees

[1:23:56] Voice 3: showed up at meeting um consistently you know we have yes southern gulf island meeting does

[1:24:03] Voice 3: they do have a monthly just sort of check-in a brief meeting check-in it's been consistently

[1:24:08] Voice 3: jane wilberton myself and deb morrison i could say probably has the highest attendance

[1:24:13] Voice 3: a few other sprinklings of trustees here and there um i did converse with adam afterwards and

[1:24:19] Voice 3: he says he's checked with the trustees because he's like why aren't you coming but they're very

[1:24:24] Voice 3: supportive of the process going forward so it's confusing um why why they're not making the time

[1:24:30] Voice 3: I thought the meeting was, I

[1:24:32] Voice 14: couldn't stay because we had a double booked South Bender meeting.

[1:24:35] Voice 14: In hindsight, that should not have happened, but I'll figure out how to make sure we block the calendars to prevent that.

[1:24:43] Voice 14: But to have Eric Hapoki from the Saanich Leadership Council

[1:24:48] Voice 3: and Ken Thomas from Penelope, super rich.

[1:24:55] Voice 3: Yeah, I just feel so honored to be able to hear these stories.

[1:25:01] Voice 14: And to have Adam's ability

[1:25:05] Voice 3: to include this conversation at the table

[1:25:09] Voice 3: is such an opportunity.

[1:25:12] Voice 3: He's still working on Cowichan.

[1:25:14] Voice 3: That's when he said he will not give up

[1:25:17] Voice 3: on Cowichan down joining the table.

[1:25:21] Voice 3: So I've got great hopes that that's a good place

[1:25:24] Voice 3: to have those regional conversations.

[1:25:32] Voice 3: The Regional Planning Committee,

[1:25:34] Voice 3: met last week uh some of you there um you know there's

[1:25:40] Voice 14: there's um as director mob said there's

[1:25:44] Voice 14: going to be a lot of budget requests coming it's very clear um i know the conversation is a bit

[1:25:51] Voice 14: difficult in that you

[1:25:53] Voice 3: know we had this freshwater plan wasn't you know we were talking ahead of the

[1:25:57] Voice 3: plan so i mean that was just a logistics uh issue um but it's gonna it's gonna be a

[1:26:05] Voice 3: it's gonna be a hard i'm concerned the conversations to come around the budgets

[1:26:12] Voice 3: because there's gonna be a lot of really rough choices to be made and uh we'll have to talk

[1:26:17] Voice 3: about that and how that's going to be prepared and dealt with um oh just the regional economic

[1:26:26] Voice 3: regional island economic partnership meetings coming up soon too that I know director

[1:26:32] Voice 3: freighter's been supportive of but I think that's I hope people can attend that if possible it's

[1:26:36] Voice 3: going to be virtual this year and I

[1:26:41] Voice 3: think I mean just

[1:26:42] Voice 3: on just in general I've been having um

[1:26:46] Voice 3: so far I've been having a lot of meetings with uh you know the housing I've been meeting with

[1:26:52] Voice 3: employers uh the health workers and the staffing shortages are um and you know bc ferries we're

[1:27:06] Voice 3: seeing more and more disruptions uh on the islands i'd say the islands are kind of like the canaries

[1:27:11] Voice 3: and the gold lines uh we're going to be having the higher impact to these issues because um

[1:27:18] Voice 3: And it's harder to move staff to an island automatically.

[1:27:23] Voice 3: So we don't get that larger draw of employees.

[1:27:29] Voice 3: So I'm really concerned.

[1:27:31] Voice 3: I think there's a lot of pressure coming.

[1:27:33] Voice 3: And I think as an organization, we've got

[1:27:34] Voice 14: to find a way to be

[1:27:35] Voice 3: able to demonstrate that we see this, we hear this, we know this.

[1:27:40] Voice 3: How does this relate to what we're doing?

[1:27:42] Voice 3: So I think the community is, I'm really feeling it with the people I meet.

[1:27:47] Voice 3: it's not it's now i think for the last few years people were able to avoid noticing the impact

[1:27:53] Voice 3: because you know once they talked to somebody and heard it had a direct story of someone's friend

[1:27:58] Voice 3: that lost a house or whatever now it's you know you go to town for a cup of coffee and the shop

[1:28:03] Voice 3: is closed or you need to go to the hospital for something and you're sent to victoria um so it's

[1:28:13] Voice 3: starting to impact one right okay

[1:28:18] Voice 12: um let's go to fast okay

[1:28:23] Voice 3: well thank you um my uh report starts

[1:28:27] Voice 3: um with something i forgot to mention last time from the bim council meeting last monday and i'll

[1:28:34] Voice 3: just quote um our uh cao at bowen island municipality he had updates from our partners

[1:28:42] Voice 3: at the islands trust and metro vancouver so both have yes i thought you'd like that and the

[1:28:48] Voice 3: um uh

[1:28:49] Voice 3: and he said it was a very productive meeting at the staff level and so i just wanted to pass that

[1:28:54] Voice 3: along um in my view this is like the first staff to staff meeting on a substantial issue like this

[1:29:02] Voice 3: that i have known about uh even before my time as an elected person so um it seems to me that an

[1:29:11] Voice 3: an era of collaboration is possible and good work, everybody.

[1:29:15] Voice 3: It's interesting what CAO at Bowen Island Municipality is doing

[1:29:24] Voice 3: is he's going to be looking at the trust policy statement update

[1:29:27] Voice 3: at the same time as the Metro Vancouver regional growth strategy

[1:29:30] Voice 3: is also coming along at the same time with the same kind of consultation

[1:29:33] Voice 3: opportunities and things.

[1:29:37] Voice 3: So the first week in November, we're going to have some kind of committee

[1:29:42] Voice 3: of the whole talk about them both uh they bring both to council so that'll be the way to involve

[1:29:48] Voice 3: council is through a committee of the whole rather than various council members weighing in

[1:29:53] Voice 3: individually as some might have suspected or expected

[1:30:00] Voice 3: So I just wanted to pass that along. That's great. And we had Gambier Island, after our executive committee call last week, we had the Gambier Island community information meeting that Dan spoke about.

[1:30:14] Voice 3: this was all online it was well attended it was uh simple and uh although people had passionate

[1:30:22] Voice 3: feelings and um strong opinions and uh and they did direct uh questions to the planner and um

[1:30:29] Voice 3: planners we had two planners uh with us on the call and um uh and we got lots of feedback and

[1:30:38] Voice 3: as that dan has described so we'll see what happens there but it was a successful meeting i

[1:30:43] Voice 3: think uh it was good we just went about 10 minutes over time so there

[1:30:47] Voice 11: are no other staff there uh

[1:30:51] Voice 3: it was all electronic all the time and so

[1:30:54] Voice 3: we had two planners uh who were there

[1:30:56] Voice 3: and will was running

[1:30:57] Voice 3: the meeting and uh we're going to follow up next week uh like laura patrick described we were going

[1:31:05] Voice 3: to have um well we were bumped from september 30th because it became a stat so next week we'll have

[1:31:11] Voice 3: an in-person cim a community information meeting following our in-person uh gambier local trust

[1:31:18] Voice 3: committee meeting that'll be in north vancouver

[1:31:20] Voice 10: both of

[1:31:22] Voice 3: those and um so other things ocean watch

[1:31:26] Voice 3: action committee this is of the household forum which uh we support as a secretary of it so this

[1:31:32] Voice 3: was the first um meeting uh normally uh uh trustee stamford is the regular chair and uh so it was

[1:31:40] Voice 3: interesting we were talking about sea level rise workshop uh possibly and a whole bunch of other

[1:31:46] Voice 3: um things that have to do with now uh being in a unesco biosphere reserve um so that's great

[1:31:54] Voice 3: the chair of the ocean watch well anyway ruth chaired the meeting um i'll go faster here islands

[1:32:03] Voice 3: trust conservancy yesterday uh it was very good meeting um we've got a new board member uh

[1:32:08] Voice 3: appointed. That's Risa Smith from Galliano, and she's been part of all kinds of IUCN,

[1:32:17] Voice 3: the International Union of, I can't remember the name for it, but

[1:32:24] Voice 3: anyway, the International

[1:32:25] Voice 3: Biodiversity UN Programs, and so she's got lots of experience provincially, nationally, and on up,

[1:32:34] Voice 3: so we're looking forward to having her with us. She was able to make good contributions at her

[1:32:39] Voice 3: first meeting and she had interesting comments about the trust policy statement draft that she

[1:32:45] Voice 3: looked at um as well and uh so i think we still have an open position on that committee uh linda

[1:32:53] Voice 3: adams is with us again doug fenton kate louise is the chair and me and uh we're bringing a budget

[1:33:00] Voice 3: request as well to the process coming up and we that's enough about that and we

[1:33:10] Voice 3: had well a whole bunch of business items which is very interesting positive

[1:33:15] Voice 3: wouldn't be on Friday will be an in-person meeting so I'll be collecting

[1:33:19] Voice 3: my kit from mark and looking forward to that bone I am a disability on Tuesday

[1:33:26] Voice 3: again and then Gambier

[1:33:29] Voice 3: as I mentioned

[1:33:30] Voice 3: Gambier Keats on Thursday

[1:33:32] Voice 3: that's my report

[1:33:34] Voice 3: good

[1:33:36] Voice 12: everybody's so

[1:33:38] Voice 12: busy and

[1:33:39] Voice 12: obviously lots of challenges

[1:33:41] Voice 12: interest in our community

[1:33:43] Voice 12: so from my

[1:33:46] Voice 12: area

[1:33:48] Voice 12: my third meeting this week

[1:33:51] Voice 12: and I started out on Monday with

[1:33:53] Voice 12: Laskini Island and

[1:33:56] Voice 12: the OCP

[1:33:57] Voice 12: continues on

[1:33:59] Voice 12: on we deferred the public hearing to a later date.

[1:34:05] Voice 12: There's obviously some amendments of amendments,

[1:34:10] Voice 12: of amendments,

[1:34:12] Voice 10: some

[1:34:13] Voice 12: to do with sheep,

[1:34:15] Voice 12: which continues to be an interest on both sides of the story,

[1:34:18] Voice 12: some other minor things.

[1:34:20] Voice 12: And so that will be progressing.

[1:34:23] Voice 12: And I'm not, I don't think there is

[1:34:25] Voice 12: a CIM coming up.

[1:34:27] Voice 12: I heard the

[1:34:27] Voice 12: CEO maybe mentioned that

[1:34:29] Voice 12: there is another meeting in december um that is coming up which will be a special meeting

[1:34:36] Voice 12: and then possibly a future public hearing meeting but um sounds like this is gonna drag on a little

[1:34:44] Voice 12: bit um so we'll see how that goes um salt spring island uh yesterday um uh you know regular uh

[1:34:57] Voice 12: business affairs with applications of course slow progress i would say on the

[1:35:04] Voice 12: the ganges village plan and the housing work um staff are uh

[1:35:11] Voice 12: as throughout the island's trust under resorts to achieve some

[1:35:15] Voice 12: get some significant progress on things but it's all it's all moving forward i have confidence in

[1:35:23] Voice 12: and the staff's ability to advance the work.

[1:35:28] Voice 12: Laura Patrick did introduce a new conversation

[1:35:33] Voice 12: about the possibility of seeking another delegation

[1:35:36] Voice 12: of authority, tax requisition possibly,

[1:35:40] Voice 12: to facilitate a council or a body of agencies

[1:35:47] Voice 12: to facilitate the housing conversation.

[1:35:49] Voice 12: um that has been deferred to the next meeting um as um myself and uh trustee grover interested in

[1:35:58] Voice 12: a bit more detail and uh personally um as a chair very concerned about the capacity of the

[1:36:05] Voice 12: salisbury office able to add something else onto the list um i know that uh

[1:36:13] Voice 12: stefan is feeling very taxed there so uh leave that up to um to advance

[1:36:21] Voice 12: um but it certainly i will i will acknowledge it's um it's it's a uh a good train of thought

[1:36:29] Voice 12: of how quickly and how much capacity we have to bring that to advance that is a big question of

[1:36:35] Voice 12: which I think there are implications with council associated with council delegations.

[1:36:44] Voice 12: I just want to follow up a little bit on that, you know, this whole, the world has changed

[1:36:57] Voice 12: in more ways than we can possibly imagine. And one of which is of the labor shortage that

[1:37:03] Voice 12: Trustee Patrick, because it's not just our fairies, small island fairies that are being

[1:37:09] Voice 12: disrupted because of the shortages of labor, but the victory has been disrupted. I was on

[1:37:15] Voice 12: Salt Spring for the first time in a year and a half yesterday and Laura's right, there are

[1:37:20] Voice 12: businesses that are not open or opening late and it's all to do with labor and of course they're

[1:37:27] Voice 12: all masking and doing all the good things they're supposed to do. But also I'll just say in Duncan,

[1:37:32] Voice 12: the same social situation has arisen is people's lifestyle choices are different and that's

[1:37:44] Voice 12: how it's been explained to me people's choices are different and opportunities are different

[1:37:50] Voice 12: and I think globally socially there's some real adjustments to make and you know when

[1:37:59] Voice 10: we live on islands

[1:37:59] Voice 12: we've come to expect certain levels of service and ability and function but

[1:38:07] Voice 12: the truth of it is in my mind is we live on an island and in many respects when i moved there

[1:38:14] Voice 12: 30 years ago there was a notion of significant self-sufficiency and we've sort of moved in a

[1:38:20] Voice 12: different direction in recent history so there's some reflection to do on that so it's just i'm

[1:38:25] Voice 12: sharing some perspective on that the the the the issues that are so apparent in all of our

[1:38:34] Voice 12: communities just weigh on me and i think about it a lot and try to understand how why we're here and

[1:38:41] Voice 12: where we're going and where we came from i think that's a three-way thing where where do we come

[1:38:46] Voice 12: from worldwide so um that's all that i have to share from my uh sharing uh rules at this time

[1:38:56] Voice 12: although i will say actually two other things indeed regional planning committee and i sort

[1:39:02] Voice 12: of had a notion there that it was a little early after council for maybe and i think the rest of

[1:39:09] Voice 12: you and i kind of talked about that is that the post-council meetings you know there were some

[1:39:13] Voice 12: decisions and we've got the highlights and and that hasn't been actioned yet but we're still

[1:39:18] Voice 12: moving and yet there isn't maybe some follow-up that needs to come from in order to move on to

[1:39:24] Voice 12: the next step so

[1:39:24] Voice 1: i sort of had a

[1:39:25] Voice 12: little feeling that it wasn't completely clear about what

[1:39:28] Voice 12: happened to council rpc and so therefore what are we

[1:39:31] Voice 12: going to do with the four area ratio

[1:39:33] Voice 12: probably like what are we going to do with the sustainable water thing and so that's just a

[1:39:37] Voice 12: thought but also on monday was uh it was a little tricky because i was still on salt on

[1:39:42] Voice 12: on Laskini, I did attend the select committee meeting.

[1:39:45] Voice 12: And if you haven't watched the video,

[1:39:48] Voice 12: I do want you to know,

[1:39:49] Voice 12: I asked a question in an open meeting

[1:39:52] Voice 12: about staff engagement.

[1:39:55] Voice 12: Unfortunately, the consultant was not able

[1:39:57] Voice 12: to attend the meeting,

[1:39:58] Voice 12: but I did give prior notice to Chair Middleton

[1:40:02] Voice 12: that I was going to ask that question.

[1:40:04] Voice 12: And the question was simply, how's it going?

[1:40:08] Voice 12: And are there any concerns?

[1:40:09] Voice 12: and i will report to you that the chair uh charles kelly no sorry the lead on the consultant team

[1:40:18] Voice 12: charles kelly great northern uh management was i would say through lee middleton was exemplary

[1:40:26] Voice 12: in his praise of staff cooperating and working with the consultant to achieve the goals laid

[1:40:34] Voice 12: out by the committee just want you to know that and uh at this point in time i have no further

[1:40:41] Voice 12: concerns with um that and we just want to be careful okay uh um

[1:40:51] Voice 13: did you say the consultants

[1:40:53] Voice 13: weren't

[1:40:54] Voice 3: there no but

[1:40:55] Voice 3: but kelly had a statement uh

[1:40:59] Voice 12: charles kelly

[1:41:00] Voice 3: is the consultant yeah

[1:41:02] Voice 12: he's the lead

[1:41:03] Voice 12: lead on the team there's a team i think um but no lee middleton spoke with him he was away

[1:41:11] Voice 12: and due to a miscommunication lee had told the consultant that the meeting was going to be

[1:41:16] Voice 12: canceled before he actually did the argument to cancel the meeting right

[1:41:19] Voice 3: right okay great so the

[1:41:21] Voice 3: charles kelly has this long i

[1:41:26] Voice 12: don't recall it was there a written statement that's all written

[1:41:29] Voice 12: And that was circulated, don't recall.

[1:41:32] Voice 12: But anyway, there was a written statement

[1:41:33] Voice 12: which Lee Middleton read,

[1:41:36] Voice 12: and then he provided his own anecdotal comments

[1:41:41] Voice 12: of paraphrasing a conversation that he had with Charles Kelly.

[1:41:46] Voice 12: And I'm satisfied with the answer.

[1:41:49] Voice 12: I believe the CAO is satisfied.

[1:41:52] Voice 12: Okay.

[1:41:57] Voice 12: So that, I think, covers it for me today.

[1:42:00] Voice 12: So I think you covered off on your

[1:42:02] Voice 12: island stress conservancy report there.

[1:42:05] Voice 12: You kind of embedded that.

[1:42:07] Voice 12: So then I thank you for that.

[1:42:08] Voice 12: So how about we have a 10 minute break?

[1:42:11] Voice 12: Is that all right?

[1:42:12] Voice 12: That'll bring

[1:42:13] Voice 12: us back just before 11

[1:42:15] Voice 12: and we can continue with the rest of the agenda.

[1:42:17] Voice 12: Thank you everybody for a great morning.

[1:42:19] Voice 12: Thanks Dan for joining us.

[1:42:20] Voice 12: Thanks to staff for joining us.

[1:42:22] Voice 12: And we will

[1:42:22] Voice 12: reconvene at 10 55.

[1:54:05] Voice 10: Okay, well it's up to the chair I guess.

[1:54:06] Voice 10: Okay.

[1:54:06] Voice 10: Okay,

[1:54:06] Voice 12: I'm just gonna start off here

[1:54:09] Voice 12: because we do need to reconvene.

[1:54:11] Voice 12: So let us reconvene, we'll go live

[1:54:14] Voice 12: through the microphones and everything.

[1:54:16] Voice 12: So welcome back everybody, thank you.

[1:54:20] Voice 12: We are in page 16 of our agenda, section six,

[1:54:27] Voice 12: bylaws for approval and consideration.

[1:54:29] Voice 12: We have a few here today and just gonna jump right in.

[1:54:33] Voice 12: So Galliano Island Local Trust Committee Bylaw 271,

[1:54:36] Voice 12: on the land use bylaw amendment, it's your decision.

[1:54:40] Voice 12: Part of the executive committee's role

[1:54:42] Voice 12: is to approve these bylaws as they come to us.

[1:54:46] Voice 12: This is the first one.

[1:54:47] Voice 12: So Dan Rogers, you're the chair of Galliano.

[1:54:50] Voice 12: Do you want to introduce this?

[1:54:51] Voice 12: And have staff in the room

[1:54:53] Voice 12: for some technical support as required.

[1:54:55] Trustee Rogers (probable): Absolutely, and just briefly,

[1:54:57] Trustee Rogers (probable): this is an amendment to the land use bylaw.

[1:55:03] Trustee Rogers (probable): There's a piece of property very close to the ferry

[1:55:05] Trustee Rogers (probable): that's surrounded by mostly commercial properties but even though the ocp envisions this as a

[1:55:12] Trustee Rogers (probable): commercial zone it was zoned as a residential there's a it's an application to rezone it to

[1:55:18] Trustee Rogers (probable): a commercial use for a woman a um a the applicant to run a takeout restaurant there it uh perhaps

[1:55:27] Trustee Rogers (probable): is the only application i've ever seen on galliano where there was zero opposition to it um and uh

[1:55:34] Trustee Rogers (probable): that was supported completely by the Island.

[1:55:38] Trustee Rogers (probable): So it's just a rezoning to a commercial use of a house

[1:55:45] Trustee Rogers (probable): that's in the commercial zone.

[1:55:46] Trustee Rogers (probable): So I'm happy to move the motion

[1:55:49] Trustee Rogers (probable): that the Island's trust executive committee

[1:55:52] Trustee Rogers (probable): approved Galeano local trust committee bylaw number 271

[1:55:56] Trustee Rogers (probable): cited as Galeano land use bylaw number 127, 1999 amendment

[1:56:01] Trustee Rogers (probable): amendment number one, 2019 accordance with section 27

[1:56:04] Trustee Rogers (probable): of the Allen's trust.

[1:56:06] Trustee Rogers (probable): Thank you.

[1:56:07] Voice 12: Do I have a seconder?

[1:56:09] Voice 12: Sue Allen-Fast, second me.

[1:56:11] Voice 12: Do you wish to speak to it any further?

[1:56:15] Trustee Rogers (probable): Only to say that while you'll note a time lag on this

[1:56:21] Trustee Rogers (probable): and that was simply while the applicant straightened out

[1:56:24] Trustee Rogers (probable): their water situation and went to great lengths

[1:56:27] Trustee Rogers (probable): to ensure that they had adequate water for the operations

[1:56:30] Trustee Rogers (probable): and they, yeah, that's all I would say, thanks.

[1:56:34] Voice 12: Okay, any questions for Dr. Rogers or staff?

[1:56:37] Voice 12: No, so all those in favor?

[1:56:39] Voice 12: So that carries.

[1:56:40] Voice 12: Thank you, Dan, for that one.

[1:56:42] Voice 12: Gabrielle Island Local District Committee

[1:56:44] Voice 12: bylaw number 303, land use bylaw amendment,

[1:56:47] Voice 12: another decision, and Dan Rogers,

[1:56:49] Voice 12: do you want to continue with that one?

[1:56:51] Trustee Rogers (probable): Yeah, so this is the Gabrielle Island bringing,

[1:56:56] Trustee Rogers (probable): bringing, putting in place some zoning regulations related to commercial cannabis production on

[1:57:03] Trustee Rogers (probable): Guerrero. And this project's been around for a while as well. And it sets in place some rules

[1:57:13] Trustee Rogers (probable): that can apply to, of course, indoor production, as opposed to exterior production, which can't

[1:57:22] Trustee Rogers (probable): be regulated as i understand it uh it's been uh the rpm did most of the work on this and and uh

[1:57:28] Trustee Rogers (probable): thank her for her work and effectively sets in rules around location setbacks for commercial

[1:57:35] Trustee Rogers (probable): cannabis use and and some other uh regulations as well it was one of our our projects on our

[1:57:42] Trustee Rogers (probable): our project list.

[1:57:43] Trustee Rogers (probable): So I'm happy to make the motion as soon as I find it.

[1:57:53] Trustee Rogers (probable): There it is, it's on the screen

[1:57:55] Trustee Rogers (probable): that the executive committee approve

[1:57:57] Trustee Rogers (probable): Gabriel Island Local Trust Committee by-law number 303

[1:58:01] Trustee Rogers (probable): cited as Gabriel Island land use by-law number 177, 1999.

[1:58:07] Trustee Rogers (probable): Amendment number 1, 2019 under section 27

[1:58:10] Trustee Rogers (probable): 27 of the islands trusted right

[1:58:14] Voice 12: move to have a seconder any questions and vice chairs uh

[1:58:19] Voice 12: i'm just curious

[1:58:21] Voice 14: how the uh public hearing went down what kind of community

[1:58:27] Trustee Rogers (probable): almost none the only feedback we got related to this week one of the reasons it sat for a few

[1:58:33] Trustee Rogers (probable): months as we were waiting for the tsunamic nation to weigh to weigh in and they effectively did not

[1:58:40] Trustee Rogers (probable): so that we're assuming they had no concerns,

[1:58:42] Trustee Rogers (probable): but we delayed it for a while.

[1:58:44] Trustee Rogers (probable): The public, the only feedback we got was

[1:58:46] Trustee Rogers (probable): there was some sense that there was some unfairness

[1:58:50] Trustee Rogers (probable): related to this because it didn't allow,

[1:58:53] Trustee Rogers (probable): wouldn't allow for commercial production on smaller lots.

[1:58:57] Trustee Rogers (probable): And that mostly came from trustee Colburn

[1:58:59] Trustee Rogers (probable): who effectively eventually voted against it for that reason.

[1:59:03] Trustee Rogers (probable): But the public hearing was a non-event.

[1:59:06] Trustee Rogers (probable): okay

[1:59:09] Voice 12: thank you any further questions or discussion all those in favor none opposed

[1:59:14] Voice 12: that carries thank you very much so the next one here is uh 6.3 on page 52

[1:59:21] Voice 12: this is them now local trust committee bylaw number 239 a housing agreement and that's also

[1:59:27] Voice 12: a request for decision and uh vice chair fast you want to introduce it no

[1:59:31] Voice 3: i'd like to introduce it

[1:59:33] Voice 3: it's a staff role i see it the way i see it

[1:59:35] Voice 12: perfect thank you okay david mahler yeah can

[1:59:38] Voice 12: you introduce this first

[1:59:39] Voice 6: yeah thank you so bylaw 239 is a housing agreement and this is to support

[1:59:46] Voice 6: uh bylaws 233 and 234 those are the lcp and land use bylaw amendments uh this is to allow for eight

[1:59:55] Voice 6: affordable housing, rental Kenya housing on

[2:00:00] Voice 6: The housing agreement and associated restrictive covenants are conditions of approval of those

[2:00:08] Voice 6: two bylaws I just mentioned, 233 and 234.

[2:00:13] Voice 6: So this being a housing agreement bylaw, it's gone through a lot of legal review.

[2:00:18] Voice 6: So our lawyers have looked at it and it is an administrative bylaw.

[2:00:27] Voice 6: so under the policy of the island's trust is deemed to be consistent with the island's trust

[2:00:34] policy statement this administration is not a substantive um

[2:00:40] Voice 6: so it's here for the executive

[2:00:43] Voice 6: committee's consideration and approval and the resolution is on page 52 of the agenda package

[2:00:54] Voice 12: Yeah,

[2:00:55] Voice 3: I'll just follow up with a few remarks. Thank you, David. I just, we brought up, we've

[2:01:02] Voice 3: had this on our September 7th meeting, and there was no public present in the Zoom at

[2:01:09] all. And nobody spoke,

[2:01:12] Voice 3: obviously against it at that point. And I'll just draw your attention

[2:01:17] Voice 3: mentioned page 68, where you'll see the first and number two there of Schedule B. It's the first

[2:01:26] Voice 3: time I've seen, I'll read it from you here. It's part of the eligibility seniors of all ethnicities

[2:01:34] Voice 3: and races, including, but not limited to all on-reserve and off-reserve status and non-status

[2:01:39] Voice 3: and self-identifying Indigenous, Inuit, and Métis people, as outlined in calls for Justice 4.1 of

[2:01:46] Voice 3: the final report in the national inquiry into missing and murdered indigenous women and girls

[2:01:49] Voice 3: and 231 calls to justice june 2019 may become tenants so that's the first time i've seen it

[2:01:56] Voice 3: i just wanted to draw to your attention and uh i think this is a good next step in this um um

[2:02:06] Voice 3: important seniors affordable housing project on denman island and i'm prepared to move the motion

[2:02:11] Voice 10: so

[2:02:12] Voice 3: that the islands trust executive committee approved denman island local trust committee

[2:02:16] Voice 3: bylaw number 239 cited as denman island housing agreement bylaw number 239 2020 in accordance

[2:02:23] Voice 3: with section 27 of the honest trust act moved

[2:02:27] Voice 12: by secretary secretary patrick is there any discussion

[2:02:32] Voice 10: dan you

[2:02:33] Trustee Rogers (probable): have your hand up i just have a question i i i wonder can someone and i can so if this is

[2:02:39] Trustee Rogers (probable): a more complicated conversation we can do it because i support the bylaw but um i know that

[2:02:45] Trustee Rogers (probable): notice this housing agreement looks quite different than the ones that i've seen

[2:02:49] Trustee Rogers (probable): and is that because this is not a bc housing supported application or an app of bc housing

[2:02:56] Trustee Rogers (probable): an intended supported application what's around that um

[2:03:02] Voice 3: as i understand it this was negotiated

[2:03:04] Voice 3: or proposed or drafted by um the seniors uh sorry the um the group that is running the uh

[2:03:15] Voice 3: Denman housing project. And I don't think that BC housing has

[2:03:21] Voice 3: had much to do with this project.

[2:03:24] Voice 6: Now, David, yeah, just to comment on that the, we did

[2:03:31] Voice 6: provide the applicants where they dropped our

[2:03:36] Voice 6: provide the applicants for the draft of our performer. And they

[2:03:45] Voice 6: did add quite a bit of cost on them to pay for our lawyers to go through and review this but in the

[2:03:52] Voice 6: end we're satisfied that this will work it's not very causing problems

[2:03:58] Trustee Rogers (probable): very good thank you david

[2:04:00] Trustee Rogers (probable): so my my and i just like i i'm happy to support this i just want to flag for folks that the

[2:04:07] Trustee Rogers (probable): housing agreements have become quite the issue in the southern gulf islands and um uh this is this

[2:04:13] Trustee Rogers (probable): one is quite different than the ones that have been proposed in the Southern Gulf Islands by

[2:04:20] Trustee Rogers (probable): us and so we need to be aware that folks will understand that this agreement is substantially

[2:04:28] Trustee Rogers (probable): different and we'll look to it as there as why we're agreeing it to it in this case but not

[2:04:33] Trustee Rogers (probable): in the Southern Gulf Islands but I support this totally I expect that the local trust committee

[2:04:39] Trustee Rogers (probable): and the staff have gone through this and and support the motion i'll

[2:04:44] Voice 3: just say it's the denman

[2:04:46] Voice 3: community land trust association sorry i just hesitated because sometimes i get

[2:04:50] Voice 3: the

[2:04:50] Voice 12: wording mixed up yeah um yeah your hand is still up there okay um so i'm in support of the

[2:05:02] Voice 12: violence as well but um i do feel it's necessary to comment just generally that denman has actually

[2:05:10] Voice 12: done a lot of work on housing agreements and and indeed the housing agreements have been crafted by

[2:05:16] Voice 12: usually the societies and indeed we end up going oh it's going to have to go before our lawyers

[2:05:22] Voice 12: and they're going to and they bulk at the expense and that's completely fair that's

[2:05:26] Voice 12: for them to do but we are obligated to be sure that we're not compromising our own authority

[2:05:31] Voice 12: and indeed sometimes the lawyers come back and say no you got to change this and it gets changed

[2:05:36] Voice 12: and then it moves on, but certainly in the Southern Gulf Islands and in other areas,

[2:05:43] Voice 12: the whole, you know, when I was chairing on Denman, we were still in a gray zone as to

[2:05:48] Voice 12: whether or not we would hold housing agreements or not,

[2:05:51] Voice 9: and we've obviously

[2:05:51] Voice 12: transitioned that,

[2:05:53] Voice 12: but I think that in terms of the responsibility of the policy statement, the financial or

[2:05:58] Voice 12: administrative burden of managing housing agreements is a bit of a gray area, like it's

[2:06:05] Voice 12: not been a problem but it could be a problem so

[2:06:09] Voice 1: we have to

[2:06:09] Voice 12: kind of monitor this carefully and think

[2:06:11] Voice 12: about how it might be rolled out more systematically throughout the house just because

[2:06:16] Voice 12: on salt spring it's definitely an interest in that kind of thing but it uh it is an administrative

[2:06:22] Voice 12: burden that we have to figure out but i'm in support of this um it has worked well for denman

[2:06:28] Voice 12: and was

[2:06:31] Voice 12: good to see.

[2:06:32] Voice 12: So, Laura, go ahead.

[2:06:35] Voice 3: It's an administrative opportunity

[2:06:37] Voice 3: that I prefer to use

[2:06:39] Voice 3: for rewarding,

[2:06:40] Voice 3: and

[2:06:41] Voice 14: I think I'm glad to hear

[2:06:43] Voice 14: I know I heard staff have met

[2:06:45] Voice 14: with BC Housing recently,

[2:06:47] Voice 14: and so conversations are occurring

[2:06:49] Voice 14: because

[2:06:50] Voice 3: it is difficult.

[2:06:51] Voice 3: These projects are all, these small groups

[2:06:53] Voice 3: are suffering

[2:06:55] Voice 3: and busy, and

[2:06:57] Voice 3: the success is

[2:06:59] Voice 3: is hard-earned

[2:07:01] Voice 14: so as we move forward the finding ways to use the tools we have to help

[2:07:06] Voice 3: coordinate and that doesn't have to be at the expense of all so it's how we've got interesting

[2:07:12] Voice 12: tools yeah absolutely agreed okay so i'll call the vote on this one all those in favor

[2:07:17] Voice 12: and that carries also so that's uh that's it for referrals so thank you everybody for bringing

[2:07:23] Voice 12: those to us and the work in your communities that you've done to facilitate getting these

[2:07:27] Voice 12: bylaws to us so we're going to move to section seven now which is our trust council meeting

[2:07:33] Voice 12: review and preparation uh we're going to start off with um a round table we do have two pieces

[2:07:40] Voice 12: of feedback from johnson so i'm

[2:07:43] Voice 1: just going to go

[2:07:43] Voice 12: around the table to the vice chairs and then we'll

[2:07:46] Voice 12: go to staff and uh and uh and then we'll move along if there's any suggestions or recommendations

[2:07:53] Voice 12: for the coming council which if i'm not mistaken is going to be in person it is and so that's the

[2:08:00] Voice 12: interesting conversation so let us uh start um i'm going to start with sue ellen fast this time

[2:08:07] Voice 12: and i'll go to laura patrick and dan and myself this is feedback about the council yeah not the

[2:08:14] Voice 12: round table but but it's a round table review about trust council meeting yeah well i thought

[2:08:21] Voice 3: was a positive meaning i don't have really a lot to say we were all there um i did find the uh uh

[2:08:32] Voice 3: delegations uncomfortable and i'd like to find a better way of um holding those um i uh

[2:08:40] Voice 3: and and deciding on who's delegation and what his correspondence and that kind of thing that

[2:08:44] Voice 3: i think karma was working on in the procedures uh updates that she talked about and um

[2:08:50] Voice 3: Um, but then here

[2:08:56] Voice 10: it is. Thank you. Sorry about the ringing. Um, yeah, I didn't have

[2:09:04] Voice 10: anything more to say about that person.

[2:09:06] Voice 3: Okay. Great.

[2:09:08] Voice 10: Thank you. Um, Laura Patrick.

[2:09:10] Voice 10: Yeah.

[2:09:12] Voice 3: Uh, generally, um, I normally, I always mark notes. That's like, I want to bring this

[2:09:18] Voice 3: up in the round table. And I have to say, I didn't do that in this. And I think, um,

[2:09:26] Voice 3: i agree that i think the whole sort of listening trying hard to just listen to the overall reaction

[2:09:36] Voice 3: and how how we land in the

[2:09:39] Voice 3: community on all of these things and i

[2:09:41] Voice 14: think it is being cognizant

[2:09:42] Voice 3: that you know it's a tough line that there are people who always talk to us and we always make

[2:09:48] Voice 3: space for them and i think we have to

[2:09:51] Voice 14: be very clear that the opportunity is either given to

[2:09:54] Voice 14: everyone you know so that that people because it can be perceived that some

[2:09:59] Voice 3: are getting more

[2:09:59] Voice 3: attention than others and that maybe we have a hand in that so i think we've got to always make

[2:10:04] Voice 3: sure we're being very clear that the door is open how we broadcast and invite people in and why what

[2:10:11] Voice 3: is a delegation i think that is very sound all the more that we can make that clear and um and

[2:10:20] Voice 3: And it seems like people, you know, we should look harder at the registration systems that other communities are using for the town hall part.

[2:10:30] Voice 3: It makes the person think a little bit as to what they're doing, why are they asking, and it would help us perhaps do that.

[2:10:39] Voice 3: This is a town hall topic versus a delegation topic and help them get to the right spot.

[2:10:45] Voice 3: But, and I think, Sherlock,

[2:10:49] Voice 3: I'm always listening very carefully to how you,

[2:10:53] Voice 3: and how you received your comments back,

[2:10:56] Voice 3: because I think generally you were very consistent.

[2:11:02] I know there was a Salt Spring person who spoke,

[2:11:04] but I thought

[2:11:06] Voice 3: you were very gracious in your answering

[2:11:07] Voice 3: and of it, and it didn't go unnoticed.

[2:11:09] Voice 3: So people are paying attention to those little details.

[2:11:13] Voice 3: else okay

[2:11:15] Voice 10: thank you for that okay dan rogers um

[2:11:25] Trustee Rogers (probable): thanks very much um you know it's the trust

[2:11:31] Trustee Rogers (probable): council is always a bit of a you never know what do they say what was that well the movie it's a

[2:11:37] Trustee Rogers (probable): bit of a trite one that's a bit of a box of chocolates you never know what you're gonna

[2:11:41] Voice 11: yeah

[2:11:42] Trustee Rogers (probable): you never know what you're gonna get um and that played out in a couple of ways uh for us

[2:11:50] Trustee Rogers (probable): One is you just never know when there's going to be some commentary that is directed at

[2:11:59] Trustee Rogers (probable): and critical staff and I want to thank staff for hanging through some of that in the public

[2:12:05] Trustee Rogers (probable): sessions that was, and we, you know, we just never know and it's, it's hard to know when

[2:12:12] Trustee Rogers (probable): that's going to come.

[2:12:13] Trustee Rogers (probable): Um, um, I thought that the, and you don't, and the other way it played out is you never,

[2:12:19] Trustee Rogers (probable): the time we do our best to develop timing around issues, but you never know what issue

[2:12:24] Trustee Rogers (probable): is going to turn into a lengthy conversation.

[2:12:29] Trustee Rogers (probable): Um, you know, that played out a couple of times, but in particular, it played out on

[2:12:35] Trustee Rogers (probable): whether or not we could talk to each other on, on RWM.

[2:12:38] Trustee Rogers (probable): I mean, we spent half an hour talking about that issue, and it just shows that we can do our best to try and set up the timing of a meeting, but you never know when something is going to become a topic that trustees want to talk about in detail.

[2:12:56] Trustee Rogers (probable): tell um i um it's notable of course with trust council that um uh trustees engage on issues that

[2:13:05] Trustee Rogers (probable): they're interested in but and don't and don't necessarily engage on other issues but that i

[2:13:10] Trustee Rogers (probable): don't think that dynamic is going to change some trustees uh over the course of the uh the next

[2:13:16] Trustee Rogers (probable): 12 months or the next four trust council meetings um i just think i think we i the only thing i my

[2:13:23] Trustee Rogers (probable): my only reflection on the meeting as a whole is,

[2:13:27] Trustee Rogers (probable): I think we need to have a conversation

[2:13:29] Trustee Rogers (probable): as to what a delegation is.

[2:13:31] Trustee Rogers (probable): And so I agree with Vice Chair Fast.

[2:13:34] Trustee Rogers (probable): I've sort of adopted the view

[2:13:36] Trustee Rogers (probable): at local trust committee meetings

[2:13:38] Trustee Rogers (probable): that a delegation is someone who is discussing

[2:13:42] Trustee Rogers (probable): or presenting an idea or an item

[2:13:45] Trustee Rogers (probable): that's not necessarily an item on our agenda for discussion

[2:13:50] Trustee Rogers (probable): or is a or there's not a specific proposal as opposed to commentary on a particular item so

[2:13:58] Trustee Rogers (probable): it's something that's sort of a new idea or a fresh idea or or a new idea on something we're

[2:14:04] Trustee Rogers (probable): working on as opposed to because that we had that awkward scenario where the woman from the

[2:14:10] Trustee Rogers (probable): Turner ratepayers wanted to be a delegation and said and her argument is well she doesn't know

[2:14:15] Trustee Rogers (probable): what's on the agenda until uh until she sees the agenda so she can't apply to be a delegation and

[2:14:22] Trustee Rogers (probable): that's true it's all true but the whole point is a delegation is supposed to be something

[2:14:28] Trustee Rogers (probable): that it's sort of new and different to us as opposed to town hall commentary at least that's

[2:14:33] Trustee Rogers (probable): the way i view it and maybe we need to formalize that a little bit more um as to what a delegation

[2:14:39] Trustee Rogers (probable): is um and i think we just have to create try and be a little bit more attuned to what do we think

[2:14:46] Trustee Rogers (probable): is going to create discussion amongst trustees and create the space for that to occur uh i thought

[2:14:56] Trustee Rogers (probable): the meeting was uh generally you know was was well handled uh thanks for all the staff reporting and

[2:15:03] Trustee Rogers (probable): and the chair for his handling of the meeting.

[2:15:07] Trustee Rogers (probable): We had a couple of glitches in the open portion

[2:15:10] Trustee Rogers (probable): of the meeting and they were small.

[2:15:15] Trustee Rogers (probable): And we were pleased to finish on time.

[2:15:18] Trustee Rogers (probable): So that was great.

[2:15:19] Trustee Rogers (probable): And I think that I have more comments

[2:15:23] Trustee Rogers (probable): about what we're going to do when we get to an open meeting

[2:15:26] Trustee Rogers (probable): in December, but we'll talk about that in a moment.

[2:15:29] Trustee Rogers (probable): I expect it, so thanks very much.

[2:15:33] Voice 12: again uh so for my own quarter um i really don't have anything else to add except that it went

[2:15:40] Voice 12: reasonably well i will remark that i think the town hall went very well we had positive

[2:15:45] Voice 12: uh objective critical comment and um and that worked well um and i agree with you that some

[2:15:54] Voice 12: descriptive language on the uh on the webpage probably to help uh people that wish to address

[2:16:01] Voice 12: council know what their options are and that indeed a delegate is is is i think bringing ideas

[2:16:09] Voice 12: or things to us that i don't believe are actually subject to the agenda itself and that town hall

[2:16:16] Voice 12: is the opportunity for people to address topics that are on the agenda that's sort of my thinking

[2:16:21] Voice 12: of it um but um there's a further thought oh and and of course and i said this earlier in the

[2:16:31] Voice 12: meeting is that writing to us is not any less important than somebody speaking to us but is

[2:16:38] Voice 12: definitely a way to be sure that you're articulating your message in a in a form that

[2:16:43] Voice 12: personally I find when I'm making a representation of something I am able to capture my thoughts

[2:16:51] Voice 12: more eloquently than what I am if I'm standing at a microphone speaking on the fly so we need

[2:16:57] Voice 12: to think about how to characterize that for the public to come in in a way that they feel that

[2:17:03] Voice 12: they're being served but i don't know what that is um but i'm happy for all the support from the

[2:17:09] Voice 12: staff and thank you for the positive feedback is reassuring to me to hear positive feedback about

[2:17:16] Voice 12: handling the meeting because i do fret about it quite a bit to do the right thing and uh having

[2:17:22] Voice 12: the legislative support and the administrative support and the staff support is enormous um

[2:17:29] Voice 12: and we will continue to soldier on, so just thank you.

[2:17:33] Voice 12: So I'll go to the CAO to kick us off on the staff.

[2:17:36] Voice 12: Okay, yeah.

[2:17:37] Voice 11: Well, thanks, as is usually the case,

[2:17:40] Voice 11: I get pretty detailed with my feedback to you

[2:17:42] Voice 11: after Trust Council,

[2:17:43] Voice 11: so I'll spend a few moments talking about that.

[2:17:45] Voice 11: But first of all, starting more generally,

[2:17:50] Voice 11: I couldn't help but be struck,

[2:17:52] Voice 11: and I've mentioned this before at the round table,

[2:17:54] Voice 11: you could take the comments that the trustees made

[2:17:56] Voice 11: at the round table

[2:17:57] Voice 11: and apply it to any island right and it was just an exercise in commonality as opposed to difference

[2:18:05] Voice 11: um i made notes of every single um one of those and you know a weird way that's a that's a thing

[2:18:13] Voice 11: to build upon um um the next comment i say is there's trust council meetings and there's other

[2:18:19] Voice 11: trust council meetings this was very important this particular trust council meeting because

[2:18:23] Voice 11: we had a major initiative that was going to have its test case in the public and with trust council

[2:18:30] Voice 11: and that's the policy statement um the previous meeting beforehand had over 100 people lined up

[2:18:35] Voice 11: in the in the town hall and and those kinds of things so i think the trajectory of this project

[2:18:42] Voice 11: has gone an acceptable direction for everybody participating both the public who indeed made

[2:18:49] Voice 11: made comments that were assistive

[2:18:52] Voice 11: to the process moving forward.

[2:18:55] Voice 11: And then the actual work that we've done

[2:18:58] Voice 11: over the last three months,

[2:18:59] Voice 11: elected officials and staff to get something

[2:19:01] Voice 11: in front of the trust council that is operational.

[2:19:05] Voice 11: And that's what happened.

[2:19:06] Voice 11: It did pass, it wasn't unanimous.

[2:19:08] Voice 11: So that's certainly aware of that.

[2:19:10] Voice 11: But the passage of the engagement strategy

[2:19:12] Voice 11: is generally good news.

[2:19:15] Voice 11: It keeps the project moving forward.

[2:19:17] Voice 11: and um but lets us know that we have lots of work to do um i'll just leave it there we're

[2:19:26] Voice 11: going to um proceed with that um i will note a recurring theme and i'll bring it to your

[2:19:35] Voice 11: attention now it's nothing new and that is the notion of centralization of authority versus

[2:19:42] Voice 11: local autonomy on various issues we saw it got almost confusing a little bit at a certain point

[2:19:50] Voice 11: its expression when we were working through um the model bylaws you know we need a model bylaw

[2:19:57] Voice 11: we want a model bylaw for the floor area and the and the foreshore and admittedly we were trying to

[2:20:05] Voice 11: a variant on a theme because model bylaws have been not completely successful in the trust in

[2:20:11] Voice 11: the past so this was hey if you're interested put up your hand but we saw a more global response to

[2:20:19] Voice 11: that no we want a model bylaw then later on talking about the rwms we see it very much no i

[2:20:24] Voice 11: want us every island should have its own version of that and we should be able to speak to our

[2:20:29] Voice 11: trustees about whether we have an rwm and that just continuously um is a theme that exists here

[2:20:36] Voice 11: And the reason I bring it up is the strategic plan because the strategic plan is based on the notion because of the new trustees that came in and the trustees that have held over that we needed a more federal response to our responsibilities in order to be successful.

[2:20:55] Voice 11: So that is in climate change, reconciliation, all these different areas, we have to tidy

[2:21:00] Voice 11: up the things we have in common and to amend our official community plans once the policy

[2:21:05] Voice 11: statement's amended in order to be successful in a sentence.

[2:21:10] Voice 11: So that concept's threatened if we're into a vulcanized approach, island by island approach.

[2:21:17] Voice 11: I'm always aware of trying to hear that and I certainly did hear it at this meeting.

[2:21:22] Voice 11: um in terms of that going through the agenda itself i thought that was a good forestry session

[2:21:29] Voice 11: um we've got some specific feedback um and some sort of surprising answers from trustees about

[2:21:35] Voice 11: what their interests are um actually seeing a bylaw that could potentially exist i think

[2:21:43] Voice 11: think dropped them into um you know a reality moment um i will say this there still exists the

[2:21:51] Voice 11: idea that we can do it for free and that kind of popped up as you know let's put in some sort of

[2:21:58] Voice 11: process but let's not fund too many staff or get too much research or um you know can't we get some

[2:22:06] Voice 11: grants and i just have to make sure that that's a polarity that is not going to be we we decided

[2:22:14] Voice 11: to go with this there will need to be an expression of what we're bringing to the

[2:22:19] Voice 11: table to make it happen at some point um so just as a tag on i'm going to collate all that stuff

[2:22:26] Voice 11: get it back to you guys for a look and then its main direction is to the chair as he

[2:22:33] Voice 11: we re-engage with the ministry to see where we're going here and whether there's um enough there

[2:22:41] Voice 11: they're there to continue all the discussion.

[2:22:44] Voice 11: So I do see some interest trust council on that topic.

[2:22:49] Voice 11: I'm moving forward.

[2:22:50] Voice 11: Thank you for that.

[2:22:51] Voice 11: Thank you for the comments around the staff commentary.

[2:22:54] Voice 11: They're always a difficult moment.

[2:22:58] Voice 11: The fact that that was handled by you as a governing body

[2:23:01] Voice 11: instead of me gets me out of a position

[2:23:03] Voice 11: of having to be confrontational with trustees,

[2:23:05] Voice 11: which is not my job.

[2:23:06] Voice 11: right um and um we moved on accordingly and um that was good i think we all know that the policy

[2:23:17] Voice 11: statement is a complex piece of work there's collective misunderstanding that's always a

[2:23:24] Voice 11: challenge to try and overcome um you know who owns that document how does it get influenced

[2:23:29] Voice 11: where's the decision making come from you know is it a future-oriented document which it is

[2:23:35] Voice 11: and um how to land it those are all questions for for people as we go through the process um

[2:23:43] Voice 11: so that was that was apparent but that was appreciated um and then i'm just looking through

[2:23:51] Voice 11: i think we have had our answer uh in terms of the model bylaw thing i think that we have to

[2:23:57] Voice 11: that experiment may have run its course i think i think we have to come back to the model bylaw

[2:24:02] Voice 11: and get it from um regional planning committee around those two things and then trustees will

[2:24:07] Voice 11: at the local trust committees will decide which way they want to go

[2:24:13] Voice 10: um yeah i'd say generally those are my comments for uh anything

[2:24:22] Voice 12: else can follow this week

[2:24:25] Voice 12: well thank

[2:24:26] Voice 10: you very much you

[2:24:27] Voice 12: answered the one question i had is what our expectations were for

[2:24:31] Voice 12: that and so that's fantastic thank you um sue i'll pass you the questions see you um

[2:24:37] Voice 3: just to comment

[2:24:38] Voice 3: oh sorry just a comment that i thought the um i introduced the uh uh two model bylaws of the um

[2:24:47] Voice 3: four

[2:24:48] Voice 13: area ratio

[2:24:49] Voice 3: and the other one has um sorry

[2:24:53] Voice 11: water stewardship water stewardship

[2:24:55] Voice 3: No, I'm trying to shoreline.

[2:24:57] Voice 11: Shoreline,

[2:24:58] Voice 3: yeah, thank you.

[2:24:59] Voice 3: I introduced them to Bowen Island Municipality as discussion papers,

[2:25:03] Voice 10: and

[2:25:03] Voice 3: I think that'll work well,

[2:25:05] Voice 3: and I plan to introduce or use that language with the LTCs,

[2:25:09] Voice 3: and I'll let you know how it goes over,

[2:25:10] Voice 9: because

[2:25:11] Voice 3: I think it is an opportunity for people to engage around it

[2:25:15] Voice 3: without the tension of the,

[2:25:18] Voice 3: this is coming from head office kind of versus coming from us.

[2:25:23] Voice 11: so

[2:25:23] Voice 3: i'll do some experimenting let you know what happens and

[2:25:26] Voice 11: if i may mr chair one penny did drop

[2:25:28] Voice 11: for me and all this discussion of communication communication communication and have we invested

[2:25:36] Voice 11: enough in communication in the right areas as we're trying to bring this service up to be

[2:25:43] Voice 11: really supportive of the mandate of the trust and it's that and i think trustee brent was actually

[2:25:49] Voice 11: the person who forced the penny to start falling when he's saying well if i'm putting this in front

[2:25:55] Voice 11: of my community how am i you know we can't just take that you know have that show up on an agenda

[2:26:00] Voice 11: and vote on it we have to have some discussions around initiative one two three or whatever it is

[2:26:06] Voice 11: so the idea that we have to have land you know structured engagement and land and communication

[2:26:12] Voice 11: on the land use planning side of the organization to assist in new projects that are going into an

[2:26:18] Voice 11: island for consideration associated with any change that may be coming is something we're

[2:26:26] Voice 11: going to have to look at david and his team are looking at that we're trying to essentially staff

[2:26:32] Voice 11: some version of that with the engagement planner that we brought on here but that person's more

[2:26:38] Voice 11: less about the federal stuff and more about working with local trust committees

[2:26:42] Voice 11: and communicating those things as they go forward so that was another theme that really sort of

[2:26:50] Voice 11: developed. Okay.

[2:26:53] Voice 12: Anybody else have questions? I'm just going to pick up that thread just for a

[2:26:59] Voice 12: moment because there's little subtleties in how we do what we do that are leaking out that we need

[2:27:11] Voice 12: to pay some attention to. And what you've just said there about thinking about that engagement

[2:27:16] Voice 12: engagement, peace and community and the local planning service methodology handling that.

[2:27:22] Voice 12: Laura is well aware of the presentation that Regional Planning Manager Towers provided

[2:27:27] Voice 12: to the Phoenix LCC last week, which actually more specifically talked about that education

[2:27:35] Voice 12: communication piece being more appropriate under a trust area services delivery model

[2:27:45] Voice 12: model that a land use planning model and I just think that you know unfortunately you know these

[2:27:51] Voice 12: kind of silos that exist and they just exist it's not crazy but to find bridges and collaboration

[2:28:00] Voice 12: between those elements becomes much more apparent that in order to be successful in the land use

[2:28:06] Voice 12: planning activity we need to do those other things that actually aren't traditionally in that

[2:28:13] Voice 12: envelope in that way and so there's uh there's more conversation i'm just going to say there's

[2:28:18] Voice 12: more conversation to figure out how to do that because i think that's where the success is and

[2:28:23] Voice 12: i'm hoping that we'll learn some of this through the what is the policy statement initiative yeah

[2:28:28] Voice 12: that's going to be that's going

[2:28:30] Voice 11: to really take us and expand our ability to do this yeah individual

[2:28:34] Voice 11: land use planners given a project do a great job right now yeah but they're all of a sudden become

[2:28:39] Voice 11: engagement specialists and for any given project across the whole region so um we can assist them

[2:28:46] Voice 11: take some of that off their plate if you're standardized and um process

[2:28:53] Voice 11: um whether it's taz who delivers it or lps itself the focus is on an initiative on an island and

[2:29:00] Voice 11: getting communications around that and the right engagement level

[2:29:04] Voice 12: for that

[2:29:05] Voice 11: particular initiative

[2:29:07] Voice 12: that's the fine-tuning that's yeah so maybe i'll just say that in that on the fetus ltc

[2:29:12] Voice 12: the trustees understood the message and chose to take the responsibility for supporting and

[2:29:19] Voice 12: delivering on the communications piece which is fraught with potential problems but it's a i think

[2:29:26] Voice 12: a step in the right direction and laura you have something oh

[2:29:29] Voice 3: no i just um it's related uh

[2:29:34] Voice 3: Rick Mercer was the keynote speaker at UBCM.

[2:29:38] Voice 3: Did you listen to him?

[2:29:40] Voice 3: It was entertaining.

[2:29:42] Voice 3: But there was one

[2:29:43] Voice 3: moment she asked him what was something he observed

[2:29:47] Voice 3: or he learned from his travels across Canada.

[2:29:51] Voice 3: And he said that Canadians don't understand differences

[2:29:54] Voice 3: between the difficulties of government.

[2:29:58] Voice 3: And that...

[2:30:00] Voice 14: resonated with me so much because it's like because we always islandize our issues and

[2:30:07] Voice 14: it's when we have a population that doesn't take the time to understand the difference between

[2:30:11] Voice 14: federal government and provincial government and then local then we throw on a whole unique

[2:30:17] Voice 14: organization doesn't exist anywhere else it really helps explain what people are not taking

[2:30:21] Voice 14: the time to understand

[2:30:22] Voice 3: the differences and that burden falls on us to be able to establish those

[2:30:28] Voice 3: those differences that really just woke me up quite

[2:30:32] Voice 12: a bit okay um should we go around well

[2:30:36] Voice 12: I'm going to actually start on the video here just to mix it up a little bit and I see that

[2:30:41] Voice 12: Julia Mobs and Claire Frater are online there do you have any remarks you'd like to share

[2:30:46] Voice 12: with your observations of the trust council they're both busy doing other things

[2:30:52] Voice 12: there's Julia Mobs and Claire Frater Julia over to you first uh

[2:30:58] Voice 1: yeah so you know I echo some of

[2:31:00] Voice 1: comments that have already been uh shared by my colleagues um one thing that i noted in particular

[2:31:05] Voice 1: because it relates to my world um in particular related to the policy statement discussion

[2:31:11] Voice 1: um you know it was good to have uh you know really excellent discussion around how we wanted to

[2:31:17] Voice 1: proceed with that and then get a decision as to which option was best to undertake there was a

[2:31:24] Voice 1: small component that wasn't addressed by trust council and that was the acknowledgement that

[2:31:27] Voice 1: that $20,000 of the project remains unfunded.

[2:31:33] Voice 1: So then there was no direction from trust council

[2:31:37] Voice 1: as to where that $20,000 should be coming from.

[2:31:40] Voice 1: And so I am working with management team

[2:31:42] Voice 1: to identify some potential areas

[2:31:44] Voice 1: where we could draw from existing budgets

[2:31:46] Voice 1: to fund that $20,000 shortfall.

[2:31:49] Voice 1: And we will be bringing up a request for decision

[2:31:52] Voice 1: to executive committee likely at the next meeting

[2:31:55] Voice 1: because a lot of the options that are available to us do reside within work programs. We're in

[2:32:02] Voice 1: a tough spot this year to actually reduce operational budgets, so we'll be looking at

[2:32:07] Voice 1: some programming items to potentially adjust. So stay tuned for that. That'll be at the next

[2:32:13] Voice 1: meeting. I did find the forestry session quite interesting. It's not my area of expertise,

[2:32:19] Voice 1: but I thought the comments from trustees were informative

[2:32:23] Voice 1: and it was kind of a neat experience

[2:32:25] Voice 1: to be facilitating that conversation.

[2:32:28] Voice 1: So that was enjoyable.

[2:32:29] Voice 1: I don't think I need to say much else.

[2:32:31] Voice 1: My section was fairly short and sailed through

[2:32:35] Voice 1: which is always excellent.

[2:32:37] Voice 1: That's it for me.

[2:32:40] Voice 12: Thank you very much, Dr. Malm.

[2:32:42] Voice 12: Dr. Frater.

[2:32:44] Voice 2: Thank you.

[2:32:45] Voice 2: I don't really have anything new to add.

[2:32:47] Voice 2: I agree with much of what's been said already.

[2:32:48] Voice 2: So thank you for the opportunity

[2:32:49] Voice 2: but nothing new to contribute.

[2:32:52] Voice 12: Well, thank you to you and your staff for all the support and work on the policy statement

[2:32:57] Voice 12: particularly, but of course, on all those other responsibilities you have, including

[2:33:01] Voice 12: the website and public communication and advocacy.

[2:33:05] Voice 12: And thank you for your advocacy support.

[2:33:10] Voice 12: So thank you.

[2:33:11] Voice 12: So David Marlin, should I jump over to you?

[2:33:13] Voice 12: Yeah, well, I wasn't

[2:33:15] Voice 6: there, so I have no comments about council, but I want to

[2:33:18] Voice 6: thank the management

[2:33:18] Voice 6: team especially robert kojima for stepping in um

[2:33:22] Voice 12: definitely and

[2:33:23] Voice 6: i really appreciate that

[2:33:25] Voice 12: right uh david uh thank you very much for reminding me that robert kojima did step up

[2:33:30] Voice 12: for you and he did guys you would be pleased i'm sure to know he did admirably well on short notice

[2:33:35] Voice 12: and uh went without a hitch so um uh my thanks to robert you might

[2:33:41] Voice 12: have a little more

[2:33:41] Voice 11: work than he

[2:33:42] Voice 11: than he thought was coming oh

[2:33:44] Voice 12: yeah yeah but he did well and as always as robert comes

[2:33:49] Voice 12: that's what i said thank you carmen teal yeah

[2:33:52] Voice 4: i just got one comment about the vote count

[2:33:55] Voice 4: in an electronic meeting you have to constantly check to see who's present in the room and on a

[2:34:01] Voice 4: screen with you know 20 some odd people some of the faces obscured and so on it's quite the

[2:34:07] Voice 4: challenge to be certain who's in the room to vote and people leave the meeting and return and so on

[2:34:14] Voice 4: so uh i think it's just uh around electronic meetings in a live meeting you don't have that

[2:34:20] Voice 4: challenge they're

[2:34:21] Voice 9: sitting right around you

[2:34:22] Voice 4: so that's been something i've noticed in all the

[2:34:26] Voice 4: electronic meetings it's a real thing to get a handle on so when you're anticipating the question

[2:34:32] Voice 4: being called quickly recheck who's there each time especially if it's a controversial vote

[2:34:39] Voice 4: very certain yeah

[2:34:44] Voice 12: yeah no i i agree um and that's going to be even more challenging in

[2:34:50] Voice 12: and you know let's call it a hybrid council meeting where some people are going to be online

[2:34:55] Voice 12: and presumably the majority will be in the room and there'll be definitely some challenges there

[2:35:00] Voice 12: i'll be looking to the vice chairs for support for sure my

[2:35:05] Voice 3: question is um which ways are you

[2:35:08] Voice 3: using to determine who's in the meeting because i can see how it's really challenging and i know

[2:35:13] Voice 3: there's a little number up here and there's screenshots you can do i'm just wondering what

[2:35:17] Voice 3: how do you figure out who's in the meeting before you count the votes um

[2:35:22] Voice 4: i look at participants in

[2:35:24] Voice 4: the participants window and then start counting but if someone's talking the names get out of

[2:35:29] Voice 4: order and they're not alphabetical anymore so sometimes you're having to recheck your number

[2:35:34] Voice 4: twice before you're sure so i look at the participants do

[2:35:38] Voice 3: you see the total participants

[2:35:39] Voice 3: number at the top

[2:35:40] Voice 4: you do but then some trustees are coming in by phone as well and they don't

[2:35:44] Voice 4: show up there and that's that's one of the issues i just think

[2:35:48] Voice 3: it's a significant issue this vote

[2:35:50] Voice 3: counting issue and uh i think you guys have been doing a great job so far and as we get into hybrid

[2:35:56] Voice 3: everyone's yeah of

[2:35:57] Voice 4: course we have to recognize we have a very large body this isn't a municipal

[2:36:01] Voice 4: council of five or seven or nine people so it's ongoing one

[2:36:07] Voice 12: of the other challenges here which

[2:36:09] Voice 12: may not be as obvious is it's actually hard to figure out how many elected vote members there

[2:36:17] Voice 12: are because staff are also participating at that level in that meeting and honestly it's impossible

[2:36:23] Voice 12: to differentiate and fortunately at the most recent council meeting we didn't have any votes

[2:36:30] Voice 12: that were 50 50 it was it was pretty obvious that it was in favor or it moved in one direction or

[2:36:39] Voice 12: the other quite clearly um it's when the votes are close that it would become problematic and so

[2:36:46] Voice 12: indeed and you see me do that that i just tell everybody keep your hands up and recount and

[2:36:51] Voice 12: and be absolutely certain but where it's moving in one direction or the other um and indeed i think

[2:36:59] Voice 12: you know we have kind of have spidey senses about well there's 22 people in the room because that's

[2:37:04] Voice 12: what we've been seeing happening and there's 21 or 24 and so when it comes out 15 in favor and

[2:37:11] Voice 12: seven opposed it's it's clear and we're not recording um who is and who is not present

[2:37:19] Voice 12: but that's an ongoing thing and we'll we'll go along as best we can but um if there's any

[2:37:26] Voice 12: opportunity if there's any gray area and i'm missing it please jump in and say let's um

[2:37:34] Voice 12: and we can do roll call right yeah that would be and

[2:37:37] Voice 4: that's why i do

[2:37:38] Voice 12: that roll call at the

[2:37:39] Voice 12: beginning of every session that's to get a sense but in fact we lost quite a few people on the

[2:37:46] Voice 12: thursday and um and that was more challenging because the numbers were down but it was also

[2:37:53] Voice 12: obvious how the votes went so thanks for those comments go ahead and then we'll go to um well

[2:38:01] Voice 12: lori should have a remarkable i'm just uh

[2:38:03] Voice 12: i

[2:38:04] Voice 3: i believe that i was noticing that there was a

[2:38:07] Voice 3: a couple of trustees that were uh on the move in vehicles or working and we had some and that

[2:38:14] Voice 3: the trouble is whether to count the participants or not but

[2:38:18] Voice 4: I guess you just

[2:38:18] Voice 3: count the hands that

[2:38:19] Voice 3: go up right yeah

[2:38:21] Voice 4: yeah and once they're on the phone

[2:38:23] Voice 12: and then it's a vocal thing yeah

[2:38:24] Voice 12: and

[2:38:25] Voice 3: I made

[2:38:26] Voice 12: every effort to call people any voices out there yeah

[2:38:29] Voice 3: no that was good

[2:38:30] Voice 3: well I don't have any suggestions I'm just trying to make sure I understand all the issues

[2:38:34] Voice 3: I

[2:38:35] Voice 4: guess ultimately we could use the sheet and do the vote count like you do in the live meeting

[2:38:41] Voice 4: all those in favor and call out the names and then we can see who's who's voted and who hasn't

[2:38:47] Voice 4: we could if

[2:38:48] Voice 12: it gets to be a

[2:38:49] Voice 4: sticky vote not not for every vote but if it seems like it's

[2:38:54] Voice 4: controversial i

[2:38:55] Voice 12: i would definitely do something like that yeah i would think you're supporting

[2:38:59] Voice 12: that too like um yeah it's a balance between getting a feel for the theme and how long we

[2:39:07] Voice 12: want the meeting to continue on because people will run out of energy on counting yep

[2:39:12] Voice 3: yep i'm

[2:39:14] Voice 12: not being

[2:39:14] Voice 3: critical i'm just no i understand

[2:39:16] Voice 3: yeah good

[2:39:17] Voice 12: it's good that we understand it all together

[2:39:19] Voice 12: so it's great uh laurie foster the amazing work that you do for us that i want to recognize that

[2:39:27] Voice 12: um did you have any remarks about uh minute taking emotions or anything else thank

[2:39:32] Voice 7: you chair luck in

[2:39:33] Voice 7: I'm the executive committee.

[2:39:34] Voice 7: I want to thank everyone and trustees for being nimble about moving into the

[2:39:38] Voice 7: breakout session rooms. That was a new experience for me setting up.

[2:39:41] Voice 7: I'm sure there's a bunch of different ways to do that, but moving forward,

[2:39:47] Voice 7: there can be, you know, better opportunities and making it a lot easier.

[2:39:52] Voice 7: Everything else was fine as far as I could see.

[2:39:55] Voice 7: So that's really my big comment is about the breakout room.

[2:39:59] Voice 7: So thank you for that opportunity and learning experience.

[2:40:03] Voice 12: well and surprisingly it did work well yeah okay uh that i think that does it for round table

[2:40:10] Voice 12: um and um now we do have two pieces of written correspondence one from uh trustee grove

[2:40:17] Voice 12: which i think maybe time has moved on a little bit here with respect to his comments from that

[2:40:23] Voice 12: meeting but he certainly has some concerns about upcoming meetings that he expressed those meetings

[2:40:27] Voice 12: the close concerns at the ltc so i think we can receive that information and take it into

[2:40:32] Voice 12: consideration any remarks no okay um then also trustee johnson um his uh uh i and i said that

[2:40:44] Voice 12: i would uh raise this also i'm not sure what the solution is other other than maybe some one-on-one

[2:40:52] Voice 12: uh training opportunity on how to manage electronic agenda packages um because we're doing

[2:41:02] Voice 12: what we can with the technology that we have i believe but would be happy to hear any remarks

[2:41:07] Voice 12: from anybody about um trustee johnson's correspondence so see how fast yeah i don't

[2:41:12] Voice 3: know if this is helpful or whether it'll fill it fit in with any workflow but my uh situation as

[2:41:19] Voice 3: being on bowen municipal council where the agendas are published in pdf as one huge document and

[2:41:26] Voice 3: in html so that when i for example come to a meeting like this i would just print out the html

[2:41:33] Voice 3: version of the agenda with the links it acts like a cover page and then individual trustees it's

[2:41:41] Voice 3: easy to find your way around you're not scrolling you just go back and click on the one you want

[2:41:47] Voice 3: so that's just a something that i find is working well it might help somebody like

[2:41:52] Voice 3: uh um peter johnson who seems to have one of his issues is the navigation of a big agenda

[2:41:59] Voice 3: and so i just offer that thank you um

[2:42:04] Voice 12: any remarks

[2:42:05] Voice 7: from anybody else

[2:42:07] Voice 7: yeah i'd just like to say that if you look at this agenda package up here you can see on the

[2:42:12] Voice 7: side is the bookmarks navigation panel with the agenda items numbers so that when chair says we're

[2:42:17] Voice 7: going to item 6.2.2 it's easy to just click on that brings the pages up i have walked through

[2:42:23] Voice 7: that with uh with trustee johnson i know what he's asking um and in this um in in his letter but

[2:42:31] Voice 7: that and we don't have that html component built into our electronic

[2:42:37] Voice 12: this is very similar to the

[2:42:38] Voice 12: html one it's a link that takes you directly to the sections yeah yeah yours is online though

[2:42:45] Voice 12: so

[2:42:45] Voice 7: yeah perhaps

[2:42:46] Voice 12: the trustee johnson could reach out to the iq staff a little bit more

[2:42:49] Voice 12: hands

[2:42:50] Voice 7: on there or

[2:42:51] Voice 12: something um but i will make a i i think from my perspective i can take more

[2:42:56] Voice 12: responsibility for calling out the section numbers and then maybe just highlighting click on your

[2:43:02] Voice 12: thumbnail and just start to incorporate that language into my walking through the agenda

[2:43:06] Voice 12: because i often say page number but i've realized that that isn't necessarily helpful it's more the

[2:43:11] Voice 12: section so unless there's anything else we'll just continue to manage it the best we can

[2:43:17] Voice 12: and of course in person is going to be different again my little page section thing might show up

[2:43:23] Voice 12: again but maybe it'll say section page instead mr chair yes sir

[2:43:29] Trustee Rogers (probable): dan thanks uh a couple things

[2:43:32] Trustee Rogers (probable): One is, is that, you know, we, you know, I think we've moved into an age where we're of technology that I think trustees have to sort of accommodate themselves to the technology and I, so I don't share some of Trustee Johnstone's concerns and I don't think we can, we can necessarily tailor our package to everybody.

[2:43:57] Trustee Rogers (probable): buddy the part of his um of his letter that causes me some thought however is the part where uh he

[2:44:06] Trustee Rogers (probable): says well we shouldn't let you know we don't do we really need to have the directors come up and

[2:44:11] Trustee Rogers (probable): give their report and you you we've all been here for this discussion and we actually at the

[2:44:18] Trustee Rogers (probable): beginning of this term moved to a scenario where we had the directors not give of their report not

[2:44:23] Trustee Rogers (probable): give up and get up and verbally unless somebody asked to be pulled out of the consent agenda

[2:44:29] Trustee Rogers (probable): and we've now moved back to a scenario where we because we thought it was important for directors

[2:44:34] Trustee Rogers (probable): to at least have an opportunity to give a brief report um and be recognized for the work that

[2:44:40] Trustee Rogers (probable): they're doing that we put them back out of the consent agenda back into the um uh into the

[2:44:47] Trustee Rogers (probable): regular agenda and he's raised that issue and suggested that we go back to the scenario where

[2:44:52] Trustee Rogers (probable): the directors don't give a report unless they're asked. So I guess we should probably, you know,

[2:44:58] Trustee Rogers (probable): decide whether which way we think is better. I mean, I don't, I personally have no issue with

[2:45:05] Trustee Rogers (probable): hearing from Director Frater and Director Marler and letting them talk a little bit about something

[2:45:09] Trustee Rogers (probable): or Director Mobs. I think it is always important to hear from the CAO, at least, even though he

[2:45:16] Trustee Rogers (probable): has a report in there. But I wonder if others feel differently that we should revert to the scenario

[2:45:21] Trustee Rogers (probable): where the directors do not give a specific report

[2:45:25] Trustee Rogers (probable): beyond their written report,

[2:45:27] Trustee Rogers (probable): unless it's pulled out by a trustee.

[2:45:31] Trustee Rogers (probable): Thanks for asking.

[2:45:33] Trustee Rogers (probable): Laura Patrick.

[2:45:34] Voice 14: Well, I mean, my observation was,

[2:45:36] Voice 14: I didn't observe any director reading the report.

[2:45:40] Voice 14: They gave, I said, your board's there for information

[2:45:42] Voice 14: and they gave, here's some highlights.

[2:45:44] Voice 14: And I think every one of them spoke in that manner.

[2:45:47] Voice 14: So I didn't have that response reaction at all.

[2:45:53] Voice 12: Any other questions amongst the body to them?

[2:45:58] Voice 3: I agree.

[2:46:01] Voice 3: We've still got, sorry, we've still got the consent agenda.

[2:46:04] Voice 3: And I like the highlighted briefer comments.

[2:46:08] Voice 3: And I will point out some trustees appear to be having other things going on in their lives while they're in the meeting.

[2:46:16] Voice 3: so i think it's good that we have staff presenting not everybody is able to spend the uh

[2:46:24] Voice 3: apparently the time on the agenda that peter johnson does

[2:46:30] Voice 3: so the keynote for my reason

[2:46:34] Voice 14: for defending wanting to allow the directors to speak is some of us

[2:46:37] Voice 14: spend more time with directors than others and some trustees don't have

[2:46:41] Voice 3: a chance to interact

[2:46:42] Voice 3: staff at all and that's the that's the opportunity to hear from the director themselves and the

[2:46:50] questions

[2:46:52] Voice 12: um maybe i'll just make one remark and i'll come to you david but you know that

[2:46:56] Voice 12: i think it's really important i think it's a good practice because the directors in this

[2:47:02] Voice 12: organization are responsible for all the employees and the work that they are facilitating and i want

[2:47:10] Voice 12: to hear what's happening in each of those areas um not from what's in the report but to provide

[2:47:15] Voice 12: them that opportunity to tell us something that's exciting or important that they think the council

[2:47:21] Voice 12: needs to hear for the reasons that lord patrick has said um and it's not like it takes a lot of

[2:47:26] Voice 12: time so

[2:47:28] Voice 6: and i appreciate that fact david yeah i was just going to say that because of agenda

[2:47:34] Voice 6: gender deadlines those reports can be three to four weeks out of date so something might come

[2:47:40] Voice 6: up that the director might just want to let you know about that's not in there that's really the

[2:47:45] Voice 6: only reason i would like and i

[2:47:51] Trustee Rogers (probable): agree thank you for that i just thought i'd raise that that was

[2:47:54] Trustee Rogers (probable): a point that we sort of we've had sort of a bit of a moving target here uh we've moved the goal

[2:47:59] Trustee Rogers (probable): post a little bit and i think we made a conscious decision to put the director's report back into

[2:48:04] Trustee Rogers (probable): so that we can do exactly what the chair indicates.

[2:48:07] Trustee Rogers (probable): I have one other question, Mr. Chair,

[2:48:09] Trustee Rogers (probable): and I just wanted to make sure,

[2:48:10] Trustee Rogers (probable): are we going to have an opportunity?

[2:48:12] Trustee Rogers (probable): Because I know we sort of moved over trustee Grove's email.

[2:48:18] Trustee Rogers (probable): We're going to have an opportunity to talk about

[2:48:20] Trustee Rogers (probable): what the trust council in December is going to look like.

[2:48:23] Trustee Rogers (probable): Is that on our agenda here today?

[2:48:26] Voice 12: Well, if it's not here today,

[2:48:28] Voice 12: we will be on our next agenda.

[2:48:31] Voice 12: We should talk about that.

[2:48:32] Voice 12: yeah

[2:48:32] Trustee Rogers (probable): yeah i'd like to talk about it i have some thoughts about that and i i'd like i i assumed it

[2:48:37] Trustee Rogers (probable): would come up here but if it's going to come up uh at some other point on the agenda i'm happy to

[2:48:43] Trustee Rogers (probable): do it then i just wanted to in

[2:48:46] Voice 11: a strange way mr chair you could we're about to talk the upcoming

[2:48:50] Voice 11: schedule yes um for the following year at 8-1-1-2 and you could um discuss at that point

[2:48:59] Voice 11: well you can do it anywhere but you can put in the meeting schedule for december so

[2:49:05] Voice 12: i think that's

[2:49:06] Voice 12: the place to put it is um uh because that's we're recapping what's happened we're now going to move

[2:49:13] Voice 12: into the next section which is what's going to come next so why don't we add it in there uh and

[2:49:18] Voice 12: i'd be fine with including an 8.1.2 or even put it in 8.1.1.3 for your advice sir sure

[2:49:29] Voice 12: yep so let's

[2:49:30] Voice 9: put it as

[2:49:31] Voice 12: 8.1.1.3 and we'll call it uh what do you want to call it dan

[2:49:37] Trustee Rogers (probable): meeting uh uh just uh december trust council logistics okay

[2:49:43] Voice 12: december council logistics thank

[2:49:45] Voice 12: you and

[2:49:46] Voice 12: what we'll do mr chair is we'll bring in

[2:49:47] Voice 11: julia's um earlier reference around finding

[2:49:55] Voice 11: any, some savings into the conversation

[2:49:59] Voice 11: to just make it even more interesting.

[2:50:03] Trustee Rogers (probable): Sorry, where did we put that?

[2:50:05] Trustee Rogers (probable): Just so I'm aware, I'm sorry, I missed the-

[2:50:07] Voice 12: 8.1.1.3.

[2:50:09] Trustee Rogers (probable): Okay, right after, okay, right, okay, thank you.

[2:50:13] Voice 12: All right, so does that conclude our round table?

[2:50:18] Voice 12: Okay, so then let us go now

[2:50:21] Voice 12: Now to September trust council business decision highlights

[2:50:25] Voice 12: that document is there before us,

[2:50:29] Voice 12: which is seeking your approval to circulate

[2:50:33] Voice 12: to the public and council about the highlights,

[2:50:36] Voice 12: not the minutes of what happened at the meeting.

[2:50:39] Voice 12: And just CAO, do you wanna make an extra

[2:50:43] Voice 12: or Sheriff Rader, any introductions?

[2:50:46] Voice 12: No.

[2:50:47] Voice 12: So let's just look for comments then from trustees

[2:50:49] Voice 12: these um before this goes out to press uh from vice chair if anybody laura patrick um

[2:50:56] Voice 14: i know

[2:50:58] Voice 14: this is it's sequential and how things happen but i

[2:51:02] Voice 3: think of again i'm sorry putting my hat on

[2:51:05] Voice 3: the community receiving these things um is that we really should sort of flip and put the

[2:51:12] Voice 3: administrative stuff maybe second because i think public cares about you know the policy statement

[2:51:21] Voice 3: stuff we did i just think sometimes the community kind of have policy the child's trust statement

[2:51:28] Voice 3: um i just think if it opens with continuous continuous learning plan and trust college

[2:51:35] Voice 3: well it just you know repass that

[2:51:40] Voice 12: anybody else

[2:51:42] Voice 10: i

[2:51:45] Voice 12: did

[2:51:46] Voice 3: i had a similar comment that i didn't think

[2:51:49] Voice 3: it was that important but i uh i noted that the uh last few things were more uh in line with what

[2:51:56] Voice 3: the trust is about in our our purpose and i thought it would be good to have the disposition

[2:52:01] Voice 3: POSITION OF DELEGATIONS, TOWN HALL, PRESENTATIONS HIGHER UP

[2:52:04] Voice 3: THAN ME. SO IT'S A SIMILAR COMMENT.

[2:52:10] Voice 10: NEW SPEAKER Yeah.

[2:52:11] Voice 12: NEW SPEAKER REORDERING.

[2:52:12] Voice 10: NEW

[2:52:12] Voice 12: SPEAKER NOT SEEING DAN'S HAND UP, I'LL JUST MAKE

[2:52:15] Voice 12: YOUR REMARKS. AND I DON'T WANT TO DIMINISH THE

[2:52:19] Voice 12: SIGNIFICANCE OF THE POLICY REVIEW PROJECT BECAUSE IT IS

[2:52:24] Voice 12: SIGNIFICANT, BUT I DON'T KNOW THAT IT'S A HIGHLIGHT BECAUSE IT

[2:52:29] Voice 12: DOES SEEM ADMINISTRATIVE. AND I WONDER WHETHER OR NOT I

[2:52:32] Voice 12: I thought actually the wording was too long and too much,

[2:52:35] Voice 12: and maybe it could be summarized

[2:52:36] Voice 12: as trust council policy review products,

[2:52:40] Voice 12: standards conduct, trust control solutions, FOI,

[2:52:44] Voice 12: and maybe condense that significantly.

[2:52:46] Voice 12: And if you wanted to reorder it,

[2:52:48] Voice 12: I wouldn't be unhappy about that,

[2:52:51] Voice 12: but it does happen in kind of a chronological fashion.

[2:52:55] Voice 12: But yeah, I always think that these things

[2:52:59] Voice 12: should be left one page or less,

[2:53:01] Voice 12: because it provides an opportunity for people to capture it and move on rather than only getting

[2:53:07] Voice 12: halfway through the first page so uh i guess what at this juncture what we would need to do is to

[2:53:14] Voice 12: write direction um to have that edited if that's what we want to do and unfortunately we'd have to

[2:53:21] Voice 12: be specific about it rather than general but help me out no um in order to get this out the door

[2:53:29] Voice 12: because we'll just get this out the door um so uh vice chairs any suggestions or recommend or

[2:53:36] Voice 12: motion or anything go ahead um

[2:53:39] Voice 3: i move that the uh continuous learning plan and the trust council

[2:53:42] Voice 3: policy review project uh be removed from the highlights and uh as with the um policy direction

[2:53:53] Voice 3: FOR NAPTEC FEES, AND THAT THE REST OF THE HIGHLIGHTS BE REORDERED TO MATCH THE

[2:54:06] Voice 13: INTERESTS

[2:54:07] Voice 13: OF THE READERS.

[2:54:10] Voice 10: THAT'S DIFFICULT.

[2:54:14] Voice 11: TO

[2:54:14] Voice 13: BETTER FIT THE AUDIENCE.

[2:54:16] Voice 11: MR.

[2:54:16] Voice 11: CHAIR, THESE ARE BASED ON THE MOTIONS THAT TRUST COUNCIL HAS PASSED, SO IT'S A QUESTION

[2:54:22] Voice 11: of do you want it to be complete but it's decisions you've made or i certainly don't

[2:54:30] Voice 11: want to start editing oh yeah

[2:54:32] Voice 11: um what or hypothesizing on what might be of importance

[2:54:38] Voice 11: to who i totally get the reordering thing where something you know an administrative decision

[2:54:46] Voice 11: you know is less of a policy just determination or something like that so i think the reordering

[2:54:52] Voice 11: could certainly occur the editing over you then

[2:54:57] Voice 3: i'll moderate my motion to say that those pieces

[2:55:00] Voice 3: that i listed um be moved to the end of the document and that the uh highlights be reordered

[2:55:10] Voice 12: i'm sure and so remember this mark i i actually don't have any concerns with

[2:55:15] Voice 12: removing those items that you initially said remove them and i think i

[2:55:21] Voice 12: would leave it in

[2:55:22] Voice 12: there but once you get it in that question i would leave it in the order that it is because

[2:55:25] Voice 12: because there's a certain element of judgment

[2:55:27] Voice 12: that's necessary on the part of staff

[2:55:29] Voice 12: who reorder it according to what they think is important.

[2:55:32] Voice 12: That may not reflect what you think.

[2:55:34] Voice 12: So I think the chronological order,

[2:55:36] Voice 12: the way it's presented just makes it not look good.

[2:55:41] Voice 12: Because as the CA says,

[2:55:43] Voice 12: other people may think some things

[2:55:44] Voice 12: are more important than others,

[2:55:46] Voice 12: but I don't know that administrative bylaws or motions.

[2:55:54] Voice 12: well yeah if i may it's not like the csos standards of conduct

[2:56:00] Voice 10: so

[2:56:01] Voice 11: that you know the average

[2:56:04] Voice 11: a viewer might think that that should

[2:56:06] Voice 11: be addressed by trust council and this indicates you're

[2:56:09] Voice 11: addressing it okay um there's an element of is democracy being realized in the resolution

[2:56:15] Voice 11: without meetings i think that so

[2:56:18] Voice 12: i'm hearing a sound sober advice and

[2:56:21] Voice 12: that i think your

[2:56:22] Voice 11: motion

[2:56:22] Voice 12: that you just provided to reorder it is the sounder advice the

[2:56:28] Voice 3: part if so just if we could

[2:56:30] Voice 3: strike the end part of my motion which was and that the uh items be reordered you've got it up

[2:56:36] Voice 3: on the street oh thank you just did and uh so if you can put a period at the end of document

[2:56:46] Voice 13: and strike the last part then

[2:56:54] Voice 10: that's my motion okay

[2:56:55] Voice 12: do you have a seconder for that motion dan

[2:56:57] Voice 12: Dan, do you see it?

[2:56:58] Voice 12: I

[2:57:02] Trustee Rogers (probable): do see it.

[2:57:03] Trustee Rogers (probable): I was trying to follow the conversation

[2:57:04] Trustee Rogers (probable): and to see where we ended up

[2:57:06] Trustee Rogers (probable): so that the continuous looming plan and the,

[2:57:10] Trustee Rogers (probable): I just want to be clear,

[2:57:11] Trustee Rogers (probable): we don't mix up the policy statement review with this,

[2:57:15] Trustee Rogers (probable): but I know that's what that is.

[2:57:17] Trustee Rogers (probable): Is it's called the policy review project.

[2:57:23] Voice 13: I think

[2:57:23] Trustee Rogers (probable): I also got it there.

[2:57:26] Trustee Rogers (probable): Be moved to the end of the document.

[2:57:29] Trustee Rogers (probable): Is that effectively the motion now?

[2:57:31] Voice 3: yeah except that i'm remembering i had the uh nap tip policy direction nap cut fees should be

[2:57:37] Voice 3: included in there too but

[2:57:40] Trustee Rogers (probable): that's a small point yeah okay i see the motion

[2:57:45] Voice 12: thanks and did you

[2:57:48] Voice 12: want the nap to please item move to the end no just okay

[2:57:54] Voice 12: so we're going to leave it so that's

[2:57:56] Voice 12: the motion do i have did i get a secondary yes trustee patrick thank you any further discussion

[2:58:02] Voice 12: all those in favor okay sorry for making that a little lengthy um but it did work

[2:58:13] Voice 7: so uh

[2:58:13] Voice 12: trust council follow-up oh sorry uh

[2:58:17] Voice 7: no with regards to the next item that you're about

[2:58:19] Voice 7: to introduce okay

[2:58:20] Voice 12: first council follow-up action list is the is the next item there this is for

[2:58:24] Voice 12: information which is oh uh ubcm where is that if i may

[2:58:29] Voice 12: yes please thank

[2:58:31] Voice 7: you uh that item shouldn't

[2:58:32] Voice 7: have been on the agenda it'll be uh the follow-up action list and the draft minutes will be brought

[2:58:38] Voice 7: to you to the october 27th awesome

[2:58:40] Voice 12: thank you thank you uh we will uh pass on that one for the moment

[2:58:46] Voice 12: so that's great we are at 1202 um i think laurie you said that there was some lunch coming in what

[2:58:52] Voice 12: time are we scheduled for that it is here chair luckin oh shall we break for lunch i see thumbs

[2:58:58] Voice 12: up around the room when

[2:58:59] Trustee Rogers (probable): does mine get delivered lori

[2:59:03] Voice 12: go down to the yummy dock and check and maybe something was delivered i beg your part

[2:59:09] Voice 12: might

[2:59:10] Voice 12: be cold so uh let's recess and we'll come back to section eight um at 12 30 i think is what we have

[2:59:19] Voice 12: schedule and so we'll see you all shortly thank you want to chat for fun sure

[2:59:24] Voice 10: oh let's have lunch

[3:28:52] Voice 10: how was lunch not that good no you

[3:28:58] Voice 13: didn't listen to

[3:29:15] Voice 10: a mobile task and

[3:29:17] Voice 12: that's always a mistake um

[3:29:20] Voice 12: all right so we're at executive committee projects uh uh here at the executive committee meeting

[3:29:26] Voice 12: of uh october the 6th in uh territory in victoria um my name is peter luckham i'm the chair of the

[3:29:35] Voice 12: the Honours Trust Council and I'm joined here today by Sue Ellen Fast, a councillor and

[3:29:42] Voice 12: trustee, Laura Patrick, Vice Chair of Salt Spring Island, Dan Rogers over there in

[3:29:51] Voice 12: Pete's Gambier Trust area, along with the staff.

[3:30:00] Voice 12: David Muller, Cameron Teal, Lloyd Foster,

[3:30:02] Voice 12: Claire Freider, Julia Mobs,

[3:30:06] Voice 12: and Lisa Wilcox providing a supporting role here today.

[3:30:10] Voice 12: So just note one more time is I'm elected on Tita's Island

[3:30:16] Voice 12: and in L'Arche and Tanaka territory

[3:30:19] Voice 12: and here in Lekwungen territory today we're meeting

[3:30:23] Voice 12: and every day is an honor and privilege

[3:30:28] Voice 12: to be able to live in Coast Salish territory

[3:30:31] Voice 12: where there is so much history and so much culture

[3:30:35] Voice 12: for us to learn about and from.

[3:30:39] Voice 12: And I look forward to having that opportunity now

[3:30:45] Voice 12: and going into the future.

[3:30:47] Voice 12: I'm grateful to be here.

[3:30:51] Voice 12: And before I move on from that note,

[3:30:54] Voice 12: just want to note that September 30th just passed.

[3:30:57] Voice 12: That was our first national reconciliation,

[3:31:00] Voice 12: day of reconciliation nationally.

[3:31:03] Voice 12: I know there was a gathering in my community

[3:31:05] Voice 12: of people wearing orange shirts

[3:31:08] Voice 12: and reflecting on what it means to each of us

[3:31:13] Voice 12: and what it means to us nationally,

[3:31:14] Voice 12: what it means to Aboriginal people across the country.

[3:31:18] Voice 12: And I know that gatherings in many of our other communities

[3:31:22] Voice 12: and across the country.

[3:31:23] Voice 12: and I'm grateful that finally the government has turned its mind to one of the recommendations

[3:31:31] Voice 12: in the calls to action and we certainly have a lot to look forward to with building relationships

[3:31:38] Voice 12: and learning more about Canada, what we call Canada now, from the tens of thousands of years

[3:31:50] Voice 12: years of people having lived here grateful for that thank you everyone all right so trust council

[3:31:57] Voice 12: initiated it's uh we're on page 76 of the agenda package section 8 and we've got ubcm uh minister

[3:32:05] Voice 12: meeting synopsis this was a meeting that was held between the executive committee and uh murray

[3:32:13] Voice 12: rankin uh minister of indigenous relations and uh the briefing is here and i think uh we've got

[3:32:19] Voice 12: Lisa Wilcox has joined us and that um Lisa if you don't mind you can introduce this briefing to us

[3:32:34] Voice 11: okay so Lisa might have stepped away okay I guess but uh

[3:32:42] Voice 11: know exactly when this would come up from the agenda but uh simply put this is a you know

[3:32:47] Voice 11: getting something on record in terms of the uh outcome which was generally a satisfactory meeting

[3:32:52] Voice 11: uh it's encouraging to it seemed like the minister was aware of our policy statement

[3:32:56] Voice 11: and work on reconciliation planning and um who was generally supportive of that realized where

[3:33:03] Voice 11: it was on the spectrum of organizations that are trying to do this kind of thing

[3:33:08] Voice 11: and that was our main takeaway um and we have asked for some future assistance from him if

[3:33:16] Voice 11: possible and in particular to get an identified person or persons that we could reach out to that's

[3:33:21] Voice 11: It's fairly close to him as we do our work,

[3:33:26] Voice 11: much like we have with Flynn Row in the past.

[3:33:29] Voice 11: That's been beneficial.

[3:33:30] Voice 11: But really, it's just getting something on the record.

[3:33:34] Voice 12: Okay, well, thank you very much, CAO.

[3:33:37] Voice 12: And thank you, Lisa Wilcox, if you're there

[3:33:39] Voice 12: and you have an opportunity to speak to us, I'd be pleased.

[3:33:44] Voice 12: But otherwise, I'll just remark that,

[3:33:46] Voice 12: and indeed, your words are kind, CAO Hudson-Pollard,

[3:33:50] Voice 12: but the meeting, I think, went very well.

[3:33:52] Voice 12: um we were able to certainly the minister was well aware of the work that we're doing and was

[3:33:58] Voice 12: very supportive of the work that we're doing and i could definitely see an alignment of our interests

[3:34:04] Voice 12: and his ministry's interests and the province's interests in uh in the work that we're doing and

[3:34:09] Voice 12: so look forward to future meetings and certainly look forward for reports and updating from you and

[3:34:15] Voice 12: and the staff with respect to those things

[3:34:19] Voice 12: that we asked for.

[3:34:20] Voice 12: So thank

[3:34:21] Voice 9: you very much.

[3:34:22] Voice 12: Sue Ellen Fast.

[3:34:23] Voice 12: Oh, Dan Rogers, you have something to say?

[3:34:26] Voice 12: Thanks for the report.

[3:34:30] Trustee Rogers (probable): My recollection is that there were actually two items

[3:34:34] Trustee Rogers (probable): that came out of this.

[3:34:35] Trustee Rogers (probable): One's the ones listed here,

[3:34:36] Trustee Rogers (probable): but the second item was,

[3:34:37] Trustee Rogers (probable): I thought we sort of made a request

[3:34:39] Trustee Rogers (probable): to be considered to be on,

[3:34:41] Trustee Rogers (probable): and I forget the actual term they use,

[3:34:43] Trustee Rogers (probable): as a working group or a or a review panel about about these things and i i forget the actual

[3:34:52] Trustee Rogers (probable): nomenclature that was used around it but i thought that was a second item that was came up and they

[3:34:56] Trustee Rogers (probable): were they said they would consider that as well and be in touch am i am i am i misremembering

[3:35:02] Voice 12: no you are absolutely correct on that and

[3:35:06] Trustee Rogers (probable): someone could remind me what the what the actual term was

[3:35:09] Trustee Rogers (probable): was for the group they were talking about.

[3:35:11] Voice 12: Don't have that in

[3:35:12] Voice 11: front of me, I'm afraid.

[3:35:15] Voice 11: We can follow up, I understand that that group

[3:35:18] Voice 11: is not made up of entities that the Islands Trust is,

[3:35:25] Voice 11: but so it's almost, I got the feeling

[3:35:28] Voice 11: it was a non-starter from the start,

[3:35:29] Voice 11: but as we did our work, but we'll follow up with that

[3:35:33] Voice 11: and include it in our conversations.

[3:35:35] Voice 12: All right, so thank you very much, Mr. CEO,

[3:35:38] Voice 12: and thank you very much for the work that she does for us um trust council executive committee

[3:35:44] Voice 12: 2022 draft schedule briefing here we are um so uh who's gonna pitch this one well

[3:35:58] Voice 11: there's no easy way to tackle this

[3:36:00] Voice 12: project it

[3:36:01] Voice 11: just has to be done so keeping in mind this is

[3:36:05] Voice 11: there's a couple things to talk about here yeah and we've got you a chart two charts

[3:36:10] Voice 11: yeah one is that

[3:36:11] Voice 11: it's basically basically the ec charts you have to sit and stare at it and then

[3:36:14] Voice 11: the next one is the the combination of the council committees and um the trust councils and so forth

[3:36:23] Voice 11: and you know frankly i've done nothing in more external work with the admin people across the

[3:36:28] Voice 11: organization um we were going to bring this to you as an rw as a request for decision but thought a

[3:36:36] Voice 11: briefing first yeah just so you can settle through and look and see are there some conflicts i know

[3:36:41] Voice 11: you you've got your a particular case um your vice chair fast to look through it and and get

[3:36:48] Voice 11: a feel for that and at our next meeting we'll bring the rfp in the background um i think lori

[3:36:54] Voice 11: would say that all of the ledge clerks are putting basically these dates in place because ltc's

[3:37:03] Voice 11: follow from council committees ec and trust council but we have to get those times okay

[3:37:09] Voice 11: yes okay so um the briefing itself walks you through um the specific dates

[3:37:16] Voice 11: and the considerations and i keep having to remind myself this is 2022 right so it's in the future um

[3:37:30] Voice 11: significantly in the future um and it's built off of the election date right of um over 15.

[3:37:44] Voice 11: and built backwards so

[3:37:46] Voice 10: we've got a new council

[3:37:47] Voice 11: so this is a period of consideration

[3:37:48] Voice 11: but if we go to let's say let's go to page the bottom of page 82 we've got november 2022

[3:38:00] Voice 11: 2022 december 2022 and keep in mind january 2023 right and um what we did last time and david's got

[3:38:14] Voice 11: this well in his memory banks is they moved the local government elections last last that's right

[3:38:19] Voice 11: cycle right so they moved it forward which required us to have a meeting sooner of trust

[3:38:24] Voice 11: council to one elect dc um begin the council committee process and all those kinds of

[3:38:31] Voice 11: considerations we now sit you know a year in advance but how do we want to orient the new

[3:38:37] Voice 11: council and what meetings should we be budgeting for and considering so there's sort of two options

[3:38:44] Voice 11: here and i don't know julia's on the call um right now but she's pointed out some elements

[3:38:50] Voice 11: that work from a financial perspective.

[3:38:52] Voice 11: So I'll just speak to this briefly.

[3:38:55] Voice 11: And that is, we've got the election on the 15th.

[3:39:00] Voice 11: We have the meeting on November, 2022.

[3:39:04] Voice 11: First week, so that's the first press council meeting.

[3:39:07] Voice 11: Orientation, low business need

[3:39:11] Voice 11: and discussion between trustees,

[3:39:14] Voice 11: getting to know each other, forming relationships,

[3:39:18] Voice 11: all of those kinds of key elements.

[3:39:20] Voice 11: we don't see a december meeting here because normally the december meeting is the november

[3:39:28] Voice 11: meeting or it's a potential january julian is saying it's difficult to not have a business

[3:39:36] Voice 11: meeting from october the october election all the way to january and then you're passing the budget

[3:39:45] Voice 11: actually in march mid-september right yeah you need september you have sort of perform a meeting

[3:39:53] Voice 11: after swearing in and so forth and you're not substantially walking the budget

[3:39:56] Voice 11: so the consideration here would be to include a december meeting and it's not in this package

[3:40:02] Voice 11: right now and potentially when you do this next to have a january well that's six meetings in a

[3:40:11] Voice 11: calendar year for trust accounts

[3:40:12] Voice 9: some

[3:40:14] Voice 11: of which could be electronic so i think i've summarized

[3:40:22] Voice 11: this well but i'm going to turn it over to lori um to sort of ground us at the end of this

[3:40:27] Voice 11: conversation that is here it is let us know if any of these ec dates don't seem to work

[3:40:32] Voice 11: let us know your thinking around the november meeting and i would say for sure either a

[3:40:40] Voice 11: december or january but quite possibly both and they could maybe be two days instead of a three

[3:40:46] Voice 11: day scenario but that's the question in december we have to have some budgetary discussions

[3:40:52] Voice 11: and it's going to be new people who don't really understand the budget wow

[3:40:57] Voice 11: So, Lori, I'll turn

[3:41:00] Voice 11: it over to Lori to sort of bring us home here.

[3:41:03] Voice 7: Sure, thanks.

[3:41:05] Voice 7: The executive committee meetings all fall within the two to three week schedule.

[3:41:11] Voice 7: As CAO noted, that's the November meeting that's going to be a concern, depending if you do want that December meeting.

[3:41:21] Voice 7: The executive committee meetings would change.

[3:41:24] Voice 7: change um the uh council committee meetings that are shown are just a draft i've worked with the

[3:41:31] Voice 7: directors on these um to set up to do a flow and follow through specifically with uh um director

[3:41:38] Voice 7: mobs and and uh the needs to get the budget uh aligned and in front of trustees so i don't know

[3:41:48] Voice 7: if that clarifies things or brings it uh brings it home so

[3:41:52] Voice 11: you'll see this in a couple weeks

[3:41:54] Voice 11: What I look for is an EC relative to, you know, are they coming on too quick and you're not getting enough stuff?

[3:42:03] Voice 11: Or is it to follow too quickly off a trust council meeting?

[3:42:07] Voice 11: Whereas in some ways it's good to have that meeting in case something comes up that needs to be resolved, but there also isn't a ton of reporting associated with that.

[3:42:14] Voice 11: So we're bringing everybody together for limited reasons.

[3:42:16] Voice 11: so it's looking at those anomalies to schedule and making sure that the other key thing is that the

[3:42:23] Voice 11: ec the deciding meeting in dc prior to a trust council has enough room for the council committees

[3:42:28] Voice 11: to meet beforehand to recommend it to you so you can afford it okay

[3:42:34] Voice 12: any thoughts

[3:42:35] Voice 12: sir well yeah

[3:42:36] Voice 12: before i pass it over to the vice chair just want to say you know this is brilliant and i know how

[3:42:41] Voice 12: much work this is because i did this one year again it's a lot of work you just don't can't

[3:42:46] Voice 12: underestimated until you actually get into it so i want to thank you and i also want to thank you

[3:42:50] Voice 12: that i think this is the earliest i've ever seen this come to the executive committee

[3:42:54] Voice 10: and

[3:42:54] Voice 12: that too is brilliant because it's very anxiety causing when you don't know what your

[3:43:01] Voice 12: schedule looks like for the following year so this is really really great i want to

[3:43:05] Voice 12: raise one question cal yeah because i can't ignore it there are council members

[3:43:13] Voice 12: TO WANT TO SEE THOSE INITIAL MEETING DATES DIFFERENT BECAUSE THERE'S A PERCEPTION THAT

[3:43:20] Voice 12: OR A DESIRE TO CHANGE HOW WE ELECT THE EXECUTIVE COMMITTEE AND

[3:43:27] Voice 11: HAVE YOU CONSIDERED THAT WELL

[3:43:29] Voice 11: WE'VE CONSIDERED IT TO THE DEGREE THAT THE STATUTES AND THE ACT ENABLES AND THERE'S LANGUAGE

[3:43:37] Voice 11: that says

[3:43:39] Voice 11: EC

[3:43:40] Voice 11: I think it's on the first available

[3:43:43] Voice 11: we can look it up during the course

[3:43:45] Voice 11: of this conversation

[3:43:48] Voice 11: has to be elected within a

[3:43:49] Voice 11: certain time frame so that the business

[3:43:51] Voice 11: carries on and in fact I think the first

[3:43:53] Voice 11: meeting

[3:43:53] Voice 11: after October

[3:43:57] Voice 11: that meeting on the 20th is the old

[3:43:59] Voice 11: EC

[3:44:00] Voice 11: so I

[3:44:05] Voice 12: understand the legislative

[3:44:07] Voice 12: portion of it that we're pretty much

[3:44:09] Voice 12: stuck in that and the ability to change that between now and then may be problematic especially

[3:44:14] Voice 12: when we're what we're needing to do is set the dates now um but it doesn't answer the interest

[3:44:25] Voice 12: that's out there to think about that so um yeah so i just i'm just i need to raise that because

[3:44:34] Voice 12: it has been raised with me so that's

[3:44:38] Voice 12: cool yeah

[3:44:39] Voice 7: i was just going to say so october 15th is the

[3:44:42] Voice 7: election day and if and we will know who our new trustees are then you'll see that the next dc

[3:44:46] Voice 7: meeting scheduled is the 19th which would flow into for our our schedule of agenda publishing

[3:44:53] Voice 7: that two-week period uh for the november meeting where is that space that trustees are requesting

[3:45:00] Voice 7: that they get to know each other before coming to the november meeting is um well

[3:45:05] Voice 12: or that there be a

[3:45:06] Voice 12: more than one meeting and that the spacing be such that there's an initial november meeting

[3:45:12] Voice 12: with swearing in and maybe some orientation and then some social and then a following meeting

[3:45:19] Voice 12: that actually is the the uh election of the executive but i understand that that's

[3:45:26] Voice 12: difficult with the existing legislation because the legislation says thou shalt have an executive

[3:45:32] Voice 12: your committee in place by

[3:45:33] Voice 11: a certain time frame out from trust council yeah um the only possible

[3:45:42] Voice 11: you

[3:45:43] Voice 10: know i don't even answer

[3:45:43] Voice 11: today would be include increasing some opportunities between

[3:45:48] Voice 11: the election day yes and that day yes for trustees to hear various people speak who wish to be ec

[3:45:59] Voice 11: members potentially um or create some more you know have another trust council session somewhere

[3:46:05] Voice 11: between the 15th and then the first

[3:46:08] Voice 12: well yeah but you know the 15th is the election right and then

[3:46:15] Voice 12: a bunch of information goes out that's probably a couple of three days a week a bunch of information

[3:46:20] Voice 12: goes out and says hey you want to stand for executive committee right then

[3:46:23] Voice 10: there's a there's

[3:46:24] Voice 10: sort of a

[3:46:24] Voice 12: notice period right yeah i'm going to stand for executive committee so that's maybe

[3:46:28] Voice 12: the week of the 24th at the earliest and that and then it goes into the meeting

[3:46:33] Voice 12: where you're gonna have to decide so whether you pause in the middle you know

[3:46:38] Voice 12: recess the meeting and then reconvene it two days later or a week later or

[3:46:43] Voice 12: something else to facilitate that opportunity but that's tough because

[3:46:47] Voice 12: then the burden falls on the existing executive committee

[3:46:51] Voice 10: because we're no

[3:46:53] Voice 12: no longer elected maybe we're no

[3:46:55] Voice 12: longer interested maybe and so from the 15th to whatever point it is

[3:46:59] Voice 12: that we get through to the first council meeting the chair at a minimum needs to be hosting council

[3:47:07] Voice 12: and the ec existing needs to participate in the ec meetings is that right right does

[3:47:14] Voice 11: that look up

[3:47:15] Voice 11: the act uh

[3:47:16] Voice 4: well the act says for executive committee as soon as practicable after the

[3:47:21] Voice 4: election of local trustees trust council must elect from amongst its members the chair and vice

[3:47:25] Voice 4: chairs so that's the language that's used as soon as practical

[3:47:30] Voice 11: there's got to be something more

[3:47:34] Voice 11: prescriptive this i

[3:47:35] Voice 12: see dan's hands up

[3:47:36] Voice 11: dan

[3:47:37] Voice 12: you have your hand up and i just before i would go

[3:47:40] Voice 12: to the like we don't need the answer today

[3:47:42] Voice 12: i just wanted to raise it so that when you come back to

[3:47:44] Voice 12: with our next

[3:47:46] Voice 12: meeting, we know it's an issue.

[3:47:49] Voice 12: Dan Rogers over to you

[3:47:50] Voice 12: and then we'll go to the vice-chairs here.

[3:47:52] Trustee Rogers (probable): I just want to flag, thank you for bringing this up,

[3:47:54] Trustee Rogers (probable): Mr. Chair, because I was thinking

[3:47:56] Trustee Rogers (probable): someone on the same lines as we've had indications

[3:47:59] Trustee Rogers (probable): from at least two sources that this issue

[3:48:01] Trustee Rogers (probable): is going to become an issue.

[3:48:03] Trustee Rogers (probable): The governance consultants have indicated

[3:48:05] Trustee Rogers (probable): that they have received that commentary

[3:48:09] Trustee Rogers (probable): on a number of occasions from trustees.

[3:48:11] Trustee Rogers (probable): I think they almost, they said, I believe they almost,

[3:48:15] Trustee Rogers (probable): if they didn't say unanimous, it was almost unanimous

[3:48:17] Trustee Rogers (probable): that there had been some concerns.

[3:48:18] Trustee Rogers (probable): And of course, Trustee Morrison had indicated

[3:48:22] Trustee Rogers (probable): she was going to bring a motion of some sort.

[3:48:24] Trustee Rogers (probable): I don't have no idea what that looks like,

[3:48:26] Trustee Rogers (probable): but I think she might be waiting

[3:48:28] Trustee Rogers (probable): for the governance report to come.

[3:48:30] Trustee Rogers (probable): So we may be put in a position doing that.

[3:48:32] Trustee Rogers (probable): I think there might be some merit in a consideration

[3:48:36] Trustee Rogers (probable): of having some sort of, we can do electronic sort of

[3:48:41] Trustee Rogers (probable): get to know you meeting for half a day uh before the actual formality i mean the problem is you

[3:48:48] Trustee Rogers (probable): can't have a vacuum in in the leadership uh as i understand the problem and you know one come the

[3:48:56] Trustee Rogers (probable): 15th if we don't run again or only one of us is runs again um uh until they're sworn in i guess

[3:49:04] Trustee Rogers (probable): the others are all still trustees everybody is still a trustee and so we can continue on as

[3:49:10] Trustee Rogers (probable): as the executive until that time,

[3:49:12] Trustee Rogers (probable): but then as soon as practical is when we have the meeting.

[3:49:14] Trustee Rogers (probable): And I think the legislature also says we have to meet

[3:49:17] Trustee Rogers (probable): by the first Wednesday of the month following the election.

[3:49:20] Trustee Rogers (probable): Isn't that correct?

[3:49:21] Voice 10: First Wednesday in November.

[3:49:23] Trustee Rogers (probable): The first

[3:49:24] Voice 11: Wednesday in November?

[3:49:25] Voice 10: Yeah. Right.

[3:49:25] Trustee Rogers (probable): So we have to meet on the first Wednesday in November

[3:49:29] Trustee Rogers (probable): and how could I, hard to argue that that's not

[3:49:31] Trustee Rogers (probable): as soon as practical.

[3:49:32] Trustee Rogers (probable): So I think the, or practicable,

[3:49:34] Trustee Rogers (probable): whatever the difference between the two words is,

[3:49:37] Trustee Rogers (probable): but I think we need to consider giving an opportunity for people to get as you

[3:49:45] Trustee Rogers (probable): mulled out loud CAO people you have an opportunity to get to know other trustees

[3:49:51] Trustee Rogers (probable): to at least hear their background understand who they are etc etc and we now have the capacity to

[3:49:57] Trustee Rogers (probable): do that you know we've now developed the capacity to do that electronically and I and we could do

[3:50:02] Trustee Rogers (probable): that before we meet in person the other thing i'd say wanted to comment on was i can't imagine

[3:50:09] Trustee Rogers (probable): a scenario where we would have a trust council meeting in november another one in december and

[3:50:15] Trustee Rogers (probable): another one in january i would think that one or the other i would imagine we would probably need

[3:50:20] Trustee Rogers (probable): to have one or the other but uh not no just wanted to say that because i didn't hadn't forgotten

[3:50:26] Trustee Rogers (probable): that you're mulling out loud to a CAO about we

[3:50:29] Trustee Rogers (probable): potentially need to have three in that time period

[3:50:33] Trustee Rogers (probable): strikes me the answer would probably be no um that would be a little bit of overkill

[3:50:38] Trustee Rogers (probable): but again we can we can do some of the orientation and training this way by by by virtual means

[3:50:46] Trustee Rogers (probable): rather than gathering everybody so those are options that might be available to us thanks

[3:50:51] Voice 11: yeah so we start running against our own policies and that is fpc recommending a budget to trust

[3:50:59] Voice 11: council so that would mean the january like when's our when's that new council's first business

[3:51:08] Voice 11: meeting so what that would likely mean is in december we'd have to have a trust council session

[3:51:17] Voice 11: because it's getting too late for the budget cycle to have that in january um and for f and

[3:51:26] Voice 11: for fpc to to first of all know who it is and and make those recommendations so

[3:51:34] Voice 11: we'll consider a couple of options for you and bring it back to october 27th based on this

[3:51:41] Voice 11: but i'm starting to think somewhere around the 6th 7th 8th yeah but that means fpc needs to have

[3:51:50] Voice 11: been formed yeah and you met on the draft budget that we're starting to work on right now yeah i'm

[3:51:58] Voice 12: just

[3:51:58] Voice 11: looking at the calendar behind you there

[3:51:59] Voice 12: yeah it's tricky um i don't think you have anything to

[3:52:03] Voice 12: ask her about the legislation yeah

[3:52:05] Voice 4: there's an executive committee election policy and that says

[3:52:09] Voice 4: the executive committee election will be held as the first item of business at the council

[3:52:14] Voice 4: business meeting in november after the quadrennial elections that's

[3:52:19] Trustee Rogers (probable): our own that's our own policy

[3:52:21] Voice 4: yeah

[3:52:21] Trustee Rogers (probable): so we can amend that but but but but the the statutory stuff we can't do anything about

[3:52:27] Trustee Rogers (probable): right

[3:52:27] Voice 12: okay well we'll look forward to some options so uh vice chairs here at the table

[3:52:32] Voice 12: let's do it fast and patrick anything on that broader topic yeah

[3:52:37] Voice 3: i've got a few things um one

[3:52:38] Voice 3: them is regarding the elections i was thinking about something like what uh the way the methods

[3:52:44] Voice 3: the electronic methods that maybe icc and ubcm have held their elections which is a little recorded

[3:52:50] Voice 3: uh video that people make and they post them and people can review all of that kind of thing

[3:52:57] Voice 3: online but it's being done in the other uh in those groups i wanted to mention uh bone island

[3:53:07] Voice 3: municipality is not on this list but it's sort of it's always on mondays and this has been the

[3:53:12] Voice 3: traditional uh bowen has him on monday so that it doesn't interfere with trust council

[3:53:18] Voice 10: and the

[3:53:19] Voice 3: difficulty is in with the um stat holidays and things but that's been good this term and as long

[3:53:24] Voice 3: as you've got it in your mind and you know the contact over there absolutely and uh the second

[3:53:29] Voice 3: thing I wanted to offer was to do with orientation setting of norms and expectations and conduct

[3:53:41] Voice 3: setting and networking and tools and that is that I think in the first term at least that all

[3:53:49] Voice 3: trustees should go to the or be offered to go to the or be required to go to the local government

[3:53:56] Voice 3: leadership academy and that's usually second week of february and um i think we did that beginning

[3:54:01] Voice 3: of our term as executive committee i

[3:54:04] Voice 12: go every year i think we had directed chairs committees

[3:54:07] Voice 12: and uh

[3:54:10] Voice 3: and i think um and tim peterson was there last year on the scholarship um but it's just such

[3:54:16] Voice 3: a good place to meet other election representatives from you often small communities are at that

[3:54:23] Voice 3: session from all over BC. And questions are asked like, well, I won't say some of the questions that

[3:54:33] Voice 3: I've heard, not from trustees, but people asking very basic questions about what do you mean I have

[3:54:40] Voice 3: to read every page of the agenda? Do people actually do that? Those kinds of expectations

[3:54:47] Voice 3: and understanding that there's other tools and ways. Anyway, I was going to offer that

[3:54:54] Voice 3: as a suggestion for part of the orientation and perhaps put a trust council meeting

[3:54:59] Voice 3: with that because it's only a couple of days in sure anyway i'm just offering that and just to

[3:55:07] Voice 3: say electronic meetings might help us uh cope with some of this too for example for me coming in

[3:55:12] Voice 3: after bowen or whatever and uh i saw my first set of this at highlands trust conservancy yesterday

[3:55:18] Voice 3: so that's great to see it rolling out so early.

[3:55:21] Voice 12: Laura Patrick?

[3:55:26] Voice 3: It's going to be a challenge because we don't know,

[3:55:29] Voice 3: clearly people are thinking of something,

[3:55:32] Voice 3: but I don't know what they're thinking of,

[3:55:33] Voice 3: but what they're suggesting.

[3:55:36] Voice 10: So it's

[3:55:37] Voice 3: practical to me.

[3:55:38] Voice 3: There is some wiggle room there to move things around.

[3:55:43] Voice 3: I think we should anticipate that there's a two-stage

[3:55:46] Voice 3: get to know you process some

[3:55:49] Voice 3: form or another in there and it's just how that gets scheduled in a

[3:55:53] Voice 3: very tight time is there as as i think about as a new trustee that was just sort of you know

[3:55:59] Voice 3: landed smack into the middle of islands trust on a steep learning curve um is there a chance that

[3:56:06] Voice 3: can we do like a budget workshop or something instead of is there is there a distinction i

[3:56:12] Voice 3: still it's publicly a meeting but it's it's run as a workshop to understand you know what's in

[3:56:19] Voice 3: the

[3:56:19] Voice 14: budget how it's built and you know there's there's a lot of components to it the november

[3:56:24] Voice 11: meeting if you'll recall it's hard now um had two or three days of half day sessions on different

[3:56:31] Voice 11: pieces um you know the big picture we did um staying out of trouble quote unquote you know

[3:56:37] Voice 11: all about um you know conflict of interest and so forth so there certainly could be two two sessions

[3:56:45] Voice 11: one on finance just in terms of understanding local government finance a review there and then

[3:56:49] Voice 11: the budgeting process um so there's a possibility to do some sort of workshop in that early november

[3:56:56] Voice 11: piece yeah so that's three days of getting to know you and initial orientation and we'll talk about

[3:57:03] Voice 11: that will more fully work that program up we're a year up from that right now right

[3:57:10] Voice 11: okay i

[3:57:11] Voice 12: guess i guess mr chair talk about training and budget here as

[3:57:14] Voice 11: well i did no that's the next

[3:57:15] Voice 11: item but but i think you as executive committee have to have some response to the rest of trust

[3:57:20] Voice 11: council as you approve this agenda to say we're aware if you wish we're aware of that concern

[3:57:30] Voice 11: concern here and on October 27th we'll paint that that full picture for as much of the picture as we

[3:57:36] Voice 11: can so that um you can look at some options to mitigate that to a certain point view the last

[3:57:43] Voice 11: time I heard of options around this it was let's do it six months later right let's or three months

[3:57:51] Voice 11: later or or something like that when everybody knows each other well I won't say specifically

[3:57:57] Voice 11: but that's just what i recall is one of the better course of action than what's currently afforded so

[3:58:02] Voice 11: you're not to be able to offer that but you'll have to offer some thinking on it i would expect

[3:58:10] Voice 12: yeah let's look at a practical okay so you don't need any direction at the moment

[3:58:17] Voice 12: you wanted mostly the flag that this is the dates for ec and are we okay with that i'm okay with that

[3:58:23] Voice 12: are there any dates there then that are out of whack or you need change i made my life around

[3:58:28] Voice 11: trust council so what else i will probably

[3:58:31] Voice 14: take the last two weeks of october off while i know i

[3:58:35] Voice 14: am it's subject to a world pandemic or other emergency of that nature okay

[3:58:42] Voice 12: okay you okay dan

[3:58:46] Trustee Rogers (probable): sorry i just curious are you talking about this october no

[3:58:49] Voice 14: no no no oh

[3:58:51] Trustee Rogers (probable): so we already so okay

[3:58:56] Trustee Rogers (probable): okay well that's right we are

[3:58:58] Trustee Rogers (probable): actually we are actually still trustees until the new ones are

[3:59:01] Trustee Rogers (probable): sworn in yeah

[3:59:02] Trustee Rogers (probable): but

[3:59:03] Voice 12: not after this one in remember that um so let us uh go to the next item which is

[3:59:12] Voice 12: uh well

[3:59:13] Voice 3: that's i mean then how can you you can't really have the executive oh well i guess you

[3:59:19] Voice 3: could have the executive meeting on november 1 but they expired the night before they don't

[3:59:24] Voice 11: expired until a new body's in place

[3:59:26] Voice 10: yeah

[3:59:28] Voice 12: you're just wearing the trustees in which is different

[3:59:31] Voice 12: than placing a new body but somebody has to really do it seriously they're not

[3:59:37] Voice 12: decided until let's

[3:59:38] Voice 11: not get

[3:59:38] Voice 12: lost in that let's not get lost in that the next item is 8.1.1.3 which was uh december

[3:59:48] Voice 12: under council

[3:59:49] Voice 11: logistics.

[3:59:53] Voice 11: So Mr. Chair, a couple of things

[3:59:54] Voice 11: that you have to be aware of

[3:59:57] Voice 11: that are unrelated, but related to this.

[4:00:00] Voice 11: meeting and that is well there's three first is you're compelled to have a live meeting because

[4:00:07] Voice 11: if you wish to have an electronic meeting you have to meet to amend your meeting procedures

[4:00:12] Voice 11: by law to allow you to meet is that fair yeah the first opportunity for that is is the late

[4:00:19] Voice 11: november december meeting unless you went through some series of rwms but you'd still have to meet

[4:00:26] Voice 11: for first and final second and third to pass those so there's no getting around that and that

[4:00:34] Voice 11: you should is also the fate of executive committee but we have a little report we're going to talk

[4:00:39] Voice 11: to you about in 20 minutes right around the waiver lease so that's the first element against that

[4:00:46] Voice 11: notion is we're probably some trustees are going to be uncomfortable and we've got some letters to

[4:00:52] Voice 11: that effect here that i don't want to attend a public public life so we have the ability to

[4:00:59] Voice 11: accommodate four of those trustees as it stands right now on a most needed basis i expect yeah

[4:01:08] Voice 11: so we're presuming that we move forward with the live meeting from victoria we book the space

[4:01:14] Voice 11: until we hear differently yeah okay the last consideration is the one julia

[4:01:21] Voice 11: was bringing up around the policy statement and that is we're looking for opportunities to find

[4:01:29] Voice 11: twenty thousand dollars that are either going to come from some underage that's occurred over the

[4:01:37] Voice 11: course of the year but that would have to make itself apparent not at the end of the year but

[4:01:43] Voice 11: in the middle um not doing some work that we have budget allocated for or some other

[4:01:53] Voice 11: x thing that we've got money for so one of those is a live meeting in december so she's pointed

[4:01:59] Voice 11: out she's just going through these things and going well there's twenty thousand dollars have

[4:02:03] Voice 11: an electronic meeting you've got the twenty thousand dollars that goes to um the policy

[4:02:07] Voice 11: statement project we're all done let's go back seven minutes to the challenges of actually doing

[4:02:15] Voice 11: that would be a series of rwms um or or a special meet you'd have to have a i don't think you could

[4:02:22] Voice 11: have you'd have to have a special meeting to meet to do second and third so those are some

[4:02:29] Voice 11: potential impediments it does however solve any concerns that trustees might have with having

[4:02:35] Voice 11: a live in-person meeting so that's why we put this on

[4:02:38] Voice 11: the agenda we sit and talk about this

[4:02:40] Voice 11: all the time have i missed anything i turned to my my staff so um that's what we've got in front of

[4:02:47] Voice 11: us um i

[4:02:55] Voice 13: don't know if this would help the um money

[4:03:01] Voice 3: part but it occurs to me that if we had

[4:03:04] Voice 3: a number of trustees who didn't plan to attend the in-person meetings because of safety concerns

[4:03:12] Voice 3: covent safety concerns one of the things we could do is limit the duration of the in-person

[4:03:19] Voice 3: some portions of the meeting and sort of have a morning session that was in person where we would

[4:03:25] Voice 3: pass first reading of a change in the procedure bylaw and then

[4:03:30] Voice 3: i'll go off to our accommodations

[4:03:32] Voice 3: and tune in electronically and then the next day or something uh convene for second and third

[4:03:37] Voice 3: readings something like that because with the electronic stuff we've got some flexibility

[4:03:43] Voice 3: and um but it would still cost us twenty thousand dollars however we can change our

[4:03:48] Voice 3: um bylaws and keep our everybody safe that's

[4:03:53] Voice 4: just an idea this is really a question for david but

[4:03:58] Voice 4: there's nothing to prevent council from giving three readings at one meeting right uh it depends

[4:04:04] Voice 6: on the bylaw if it's an administrative bylaw yeah so

[4:04:07] Voice 4: you don't have to split

[4:04:08] Voice 4: out those those

[4:04:10] Voice 4: readings in another way if you can do them all great

[4:04:13] Voice 3: so then

[4:04:14] Voice 4: what

[4:04:15] Voice 3: it means is that we could have

[4:04:16] Voice 3: a one day in person meeting or one morning in person meeting limit the duration or the exposure

[4:04:23] Voice 3: to potential bad air or whatever you want to call it and um and then uh disperse and reconvene

[4:04:31] Voice 3: a few days later online or something just as an idea great

[4:04:38] Voice 6: yeah the the restriction on second and

[4:04:41] Voice 6: third reading only applies to resolutions without meeting so if you have electronic data you can do

[4:04:46] Voice 6: these electronic payments.

[4:04:50] Voice 6: What's

[4:04:50] Voice 12: your recommendations to you?

[4:04:53] Voice 12: Oh, sorry, you know, Dan Rogers had his hand up.

[4:04:57] Trustee Rogers (probable): So thanks.

[4:04:58] Trustee Rogers (probable): Okay, so it's good to know we can't do

[4:05:02] Trustee Rogers (probable): what first, second and third reading by RWM.

[4:05:08] Trustee Rogers (probable): I wasn't aware of that because I think we've,

[4:05:11] Trustee Rogers (probable): I don't know when we adopted financial borrowing bylaws

[4:05:15] Trustee Rogers (probable): by RWM, but we can't, I'm sorry.

[4:05:18] Trustee Rogers (probable): sorry? Adoption, yes.

[4:05:22] Trustee Rogers (probable): I think we've actually moved in second and moved through them. I see

[4:05:25] Trustee Rogers (probable): staff mobs put her hand up. Maybe she wants to address that.

[4:05:32] Voice 1: So yeah, addressing that in

[4:05:34] Voice 1: particular at Trust Council, we usually have first, second and third readings of those bylaws.

[4:05:38] Voice 1: And then it's simply the adoption that takes place.

[4:05:41] Trustee Rogers (probable): Okay, so we can't do that. So we can't

[4:05:43] Trustee Rogers (probable): we can't amend our bylaws to simply go straight into electronic but can we can we amend our

[4:05:50] Trustee Rogers (probable): practices that the the four limitation before without actually coming together because

[4:05:56] Trustee Rogers (probable): it strikes me that we have to create some flexibility both for trustees that

[4:06:01] Trustee Rogers (probable): for whatever reason may not be able to be attend for health or vaccination reasons or are not

[4:06:08] Trustee Rogers (probable): comfortable coming to a meeting where there's 30 people in a room at plus members of the public

[4:06:13] Trustee Rogers (probable): and so and that may achieve some of the cutting down of the costs it would be good if we could

[4:06:20] Trustee Rogers (probable): just go to straight electronic but that doesn't sound like that's an option unless I misunderstand

[4:06:27] Voice 4: um in this case it's uh section 4.4 for trust council of the procedure bylaw and there is

[4:06:35] Voice 4: provision here for council to waive the restriction of no more than four council members for that

[4:06:41] Voice 4: particular meeting by unanimous resolution so you could allow more than four trustees

[4:06:48] Voice 4: uh to attend with the balance

[4:06:50] Voice 4: uh in person depending

[4:06:52] Voice 12: on unanimous i

[4:06:54] Voice 3: see julia's got her hand

[4:06:55] Voice 3: yeah

[4:06:56] Voice 12: so we could i just want some clarity so we could wave that motion that could potentially

[4:07:02] Voice 12: include all of council however we would still need to have a venue where the public

[4:07:07] Voice 12: that right

[4:07:08] Voice 12: so that would

[4:07:08] Voice 11: be we do that and we have this space and the meeting space as a place

[4:07:14] Voice 12: okay okay julia and then i'll come back to the cao for your hand still up then

[4:07:21] Trustee Rogers (probable): sorry i i probably have more to contribute but i'll wait to hear what julia has to say

[4:07:26] Voice 12: okay julia uh

[4:07:28] Voice 1: thanks yeah so as our cao mentioned uh this popped up as a really nice way to cover

[4:07:33] Voice 1: the shortfall in the policy statement funding. There are other funding options we're exploring.

[4:07:38] Voice 1: However, they draw on funds from local planning services typically. And unfortunately, our policy

[4:07:44] Voice 1: indicates that if there's a shift of funding dollars from one department to another, we

[4:07:48] Voice 1: actually have to get renewed approval of our financial plan bylaw from the ministry. So that's

[4:07:54] Voice 1: a bit of a hindrance in my view. I just wanted to comment briefly on Trustee Fast's suggestion

[4:08:01] Voice 1: that we have sort of a one day in person

[4:08:03] Voice 1: and then following few days electronic.

[4:08:07] Voice 1: I'm unsure that would solve the financial component piece

[4:08:10] Voice 1: because of course we'd still have lots of travel,

[4:08:13] Voice 1: there's accommodation.

[4:08:14] Voice 1: So we would save some,

[4:08:16] Voice 1: but I don't know that it would be the full amount

[4:08:18] Voice 1: that's needed for the policy statement project.

[4:08:22] Voice 1: As I understand it and Carmen can correct me,

[4:08:25] Voice 1: there is the opportunity to amend

[4:08:29] Voice 1: the meeting procedure by law for a trust council and then hold a special electronic trust council

[4:08:35] Voice 1: meeting to actually approve those amendments and then schedule the December trust council meeting

[4:08:41] Voice 1: electronically. So I believe that is an option. The other option to have trust council

[4:08:46] Voice 1: waive the limitation of four trustees attending electronically, also an option. It becomes a bit

[4:08:53] Voice 1: of a challenge unless we're able to determine how many trustees will choose to attend electronically

[4:08:59] Voice 1: uh will be the determining factor on whether or not we would actually find the financial savings

[4:09:03] Voice 1: there as well uh because of course if the vast majority of trustees still choose to attend in

[4:09:08] Voice 1: person we would still have a fairly significant cost and probably not cover the twenty thousand

[4:09:13] Voice 1: dollar shortfall um in addition i don't know what chairing would look like uh for you chair

[4:09:18] Voice 1: are welcome if you have half of council electronic and half in person that would be a consideration

[4:09:24] Voice 12: the will of council yeah that's the way it goes no problem there

[4:09:29] Voice 1: there are other things we're

[4:09:32] Voice 1: looking at to potentially fund this but this is it's an it seems like a a clean way to go about

[4:09:38] Voice 1: it but of course there's lots of other considerations outside of the finances okay

[4:09:43] Voice 12: dan back to you did you have anything else otherwise i'll go to the ceo to ask what his

[4:09:47] Voice 12: recommendations um yeah so

[4:09:51] Trustee Rogers (probable): i actually i have i have no sense of what trustees would want to do

[4:09:59] Trustee Rogers (probable): in this circumstance and i i am attracted to the rwm to let anybody who doesn't want a 10

[4:10:05] Trustee Rogers (probable): one out of 10 not a 10 and give them a deadline to let them uh do the waiver thing but um

[4:10:12] Trustee Rogers (probable): and give them a deadline to let you know and then do your budgeting around that but

[4:10:17] Trustee Rogers (probable): But on the other hand, I'm also attracted. I don't really care if we go to a fully electronic meeting to save the money.

[4:10:25] Trustee Rogers (probable): That's fine with me. I just don't know. I think we're going to have to call a meeting to do that because I think we're going to have to get trustees to have the ability to talk about it.

[4:10:36] Trustee Rogers (probable): I just think there will be some trustees that will be opposed that will want to have their say.

[4:10:40] Trustee Rogers (probable): So I think if we're going to go to a fully electronic meeting, we're likely going to have to call a special electronic meeting for two hours or whatever to talk about it and pass the motions to end the violence.

[4:10:54] Trustee Rogers (probable): That's just my sense right now.

[4:10:57] Voice 12: Thanks, Dan.

[4:10:59] Voice 11: Well, yeah, so what we've got is a lot of administrivia and some political interests in terms of do we want to meet all together?

[4:11:09] Voice 11: other yeah so i can't i can't answer all about this the full spectrum there um the legislation

[4:11:16] Voice 11: and the change the legislation is asking us to have live meetings we're asking all the ltcs to

[4:11:21] Voice 11: have live meetings we're asking you to have live meetings it looks like even though the rules and

[4:11:28] Voice 11: rigs aren't built for this scenario there's an opportunity to not get around them but provide

[4:11:36] Voice 11: a fully electronic meeting right yeah

[4:11:38] Voice 4: it does but uh i don't think that 26 trustees attending um

[4:11:44] Voice 4: electronically to a regular meeting meets the spirit of the electronic meetings right it is

[4:11:50] Voice 4: kind of doing a workaround agreed yeah instead of just a few members now you're saying okay everyone

[4:11:56] Voice 4: can and

[4:11:56] Voice 12: as much as they were not written in a pandemic world no so i

[4:12:01] Voice 12: can't really recommend

[4:12:02] Voice 12: in yeah

[4:12:02] Voice 11: okay right um because i'd be actively working against the public interest or yeah

[4:12:08] Voice 11: um the accommodation for five trustees who have a demonstrated need or some other number

[4:12:20] Voice 11: that's manageable um might accommodate everybody's interest as we get through this first meeting

[4:12:30] Voice 12: yeah you know i think that the spirit of the intent for the waiver right is that we

[4:12:36] Voice 12: call council together there's a bunch of people that are that want to decide they just want to

[4:12:42] Voice 12: attend electronically and then council decides the quorum that's in the room decides yeah let's

[4:12:48] Voice 12: waive that and you'd have to have a quorum of council i don't know what that well i think we

[4:12:55] Voice 12: could do an rw well

[4:12:56] Voice 11: we'll sort this out for ourselves but i think

[4:12:58] Voice 12: let's not do an rwm

[4:13:00] Voice 11: to increase the number as

[4:13:03] Voice 4: long as it wasn't controversial and just to be clear for a special

[4:13:07] Voice 4: meeting all trustees can attend electronically without any other fascination

[4:13:12] Voice 12: seems to me there's

[4:13:13] Voice 12: a special meaning in there that's why because you know we had this conversation just the other day

[4:13:18] Voice 12: i don't know that the intent of the waiver is something that is intended to be at a future

[4:13:24] Voice 12: point in time or a mechanism to change everything forever I think the intention is is that we've all

[4:13:30] Voice 12: gathered together and two people more than a number of people required has phoned in and said

[4:13:35] Voice 12: I want to attend the meeting just wave and they go yeah okay let's wave that for

[4:13:41] Voice 11: an emerging issue

[4:13:42] Voice 12: yeah or a weather issue yeah yeah so we're sort of I think along your lines we're not working in

[4:13:48] Voice 12: the public interest yes um we're not going to solve it here today i would say um well

[4:13:56] Voice 3: as i

[4:13:57] Voice 3: say my gut is that it's not going to be controversial uh seeing how swiftly did a

[4:14:03] Voice 3: single person vote against when we moved the september meeting to be electronic back when we

[4:14:08] Voice 3: were thinking that there's a good chance we could sunset

[4:14:10] Voice 14: out of this thing i thought it was

[4:14:12] Voice 14: wholeheartedly voted on to go to electronic in september without much of an argument at all

[4:14:18] Voice 3: so i i i'd be surprised if there was and i think the public feels they're getting served they're

[4:14:23] Voice 3: getting more access to us through the electronic meetings right now than they've ever had before

[4:14:29] Voice 3: um right so

[4:14:30] Voice 10: well

[4:14:32] Voice 11: that's a challenge because what if you've summarized how trustees think

[4:14:38] Voice 11: it's a kind of against where the province has

[4:14:41] Voice 3: put us no i i understand i'm just saying

[4:14:44] Voice 3: but I think you're you've

[4:14:46] Voice 12: heard a lot here is this enough for you to bring something back to

[4:14:53] Voice 12: us at our next meeting to make some kind of a decision on how we're going to have a fast

[4:14:59] Voice 12: go ahead Dan I

[4:15:01] Trustee Rogers (probable): I don't know that it can wait till the 27th of October um that's my concern at this

[4:15:08] Trustee Rogers (probable): stage which is I think our next meeting well

[4:15:10] Voice 12: you can have a special meeting too

[4:15:12] Trustee Rogers (probable): yes we could

[4:15:13] Trustee Rogers (probable): We could, but my inclination is to see if we're, if Laura Patrick, Vice Chair Patrick is correct, that it would not be controversial to have another virtual meeting that maybe the executive was there in person or something.

[4:15:34] Trustee Rogers (probable): I don't know how it would work, but that we need to, I would think sooner rather than

[4:15:41] Trustee Rogers (probable): later, and I would think probably by the end of October at the latest, we need to have

[4:15:47] Trustee Rogers (probable): a, it sounds to me like we need to arrange a special meeting, two hours of trust council

[4:15:53] Trustee Rogers (probable): to lay the options in front of them and let them decide whether they want to have it in

[4:15:57] Trustee Rogers (probable): person with more exceptions or to go to a straight virtual meeting, taking into account

[4:16:03] Trustee Rogers (probable): both the budgetary and the health consideration because then we if we do that we if we have a

[4:16:10] Trustee Rogers (probable): special meeting like for a couple of hours then we could give the three readings and adopt the

[4:16:15] Trustee Rogers (probable): bylaw can't we electronically we could there doesn't have to be a gap between them does there

[4:16:19] Voice 4: there

[4:16:20] Trustee Rogers (probable): does have to be a gap

[4:16:22] Voice 4: between third reading and adoption but

[4:16:24] Trustee Rogers (probable): we can adopt by rwm yes right so

[4:16:27] Trustee Rogers (probable): we can do the three readings adopt the bylaw whatever that might look like they'll let us go

[4:16:32] Trustee Rogers (probable): to a virtual meeting in december or we can get direction so that's my sense is that i'm not sure

[4:16:39] Trustee Rogers (probable): this can wait till the 27th uh maybe i'll turn to the cao and see if he thinks well

[4:16:44] Voice 11: it would be

[4:16:46] Voice 11: if that's the avenue to decide to undertake what you're suggesting would compress us in november

[4:16:53] Voice 11: because the trust council meeting is at the end of november

[4:16:57] Trustee Rogers (probable): and we have a and we have a booking

[4:17:00] Trustee Rogers (probable): and I don't know what the consequences

[4:17:02] Trustee Rogers (probable): of canceling that booking are.

[4:17:04] Trustee Rogers (probable): I don't know any of that.

[4:17:05] Trustee Rogers (probable): So what I would suggest is if the chair is correct

[4:17:14] Trustee Rogers (probable): that we aren't going to decide this today,

[4:17:16] Trustee Rogers (probable): I would strongly suggest that we as an executive committee

[4:17:19] Trustee Rogers (probable): set aside an hour somewhere along the way

[4:17:21] Trustee Rogers (probable): to have our own special meeting to decide

[4:17:24] Trustee Rogers (probable): when we have all the, if there's more information we need

[4:17:27] Trustee Rogers (probable): to decide whether or not to hold a special TC meeting.

[4:17:31] Trustee Rogers (probable): So as the chair suggested, so that's my thinking.

[4:17:35] Voice 11: We're undertaking all of this thinking based on what?

[4:17:40] Voice 11: We've had one letter from one trustee indicating concern.

[4:17:47] Voice 11: Correct.

[4:17:47] Voice 11: And the potential relative simplicity

[4:17:56] Voice 11: of allocating those funds

[4:17:58] Voice 11: to some other project at the alice trust we haven't had trustees as a whole saying let's go

[4:18:03] Voice 11: electronic right should we do a poll of trustees to see that answer before you undertake these

[4:18:12] Voice 11: various would there

[4:18:15] Voice 11: be some advantage there where we ask do you have particular health

[4:18:20] Voice 11: concerns around doing this there are challenges i have to tell you there are challenges to this

[4:18:24] Voice 11: because what do i say to the staff who are going out to local trust committee meetings

[4:18:34] Voice 11: and to the public at live events if trust council says for health concerns they're not going to

[4:18:41] Voice 11: have a trust council meeting i'm struggling to answer that question so yeah um

[4:18:50] Voice 11: um i'm

[4:18:54] Voice 3: going to a hornby live meeting because that's what they wanted uh and hornby trustees

[4:18:59] Voice 3: on their island wanted that and I am so I don't know if it's unanimous that all trustees are

[4:19:06] Voice 3: wanting meetings in general electronic and uh the second thing is that as as a CAO has pointed out

[4:19:16] Voice 3: um the COVID dashboard is showing a sort of steady state at the moment whereas

[4:19:22] Voice 3: back a couple weeks ago it was heading up and uh you know that's partly why

[4:19:31] Voice 3: there's

[4:19:32] Voice 13: some new tools

[4:19:32] Voice 3: coming out in terms of air quality and things like that you can ask about

[4:19:36] Voice 3: air cleaners uh hapa filters things like that there's some other things too but i think i like

[4:19:44] Voice 3: the idea of a poll before we take any drastic action especially since i don't want to go against

[4:19:49] Voice 3: the direction from the province

[4:19:51] Voice 12: well polls a good idea i don't really i think we need to

[4:19:56] Voice 12: think all this through the heads are really thinking about this everybody all this advice

[4:20:01] Voice 12: you've received and that i don't want to rush into making some kind of a decision that

[4:20:04] Voice 12: is maybe not necessarily well informed um i think we need to separate the financial need

[4:20:12] Voice 12: of a project from the meetings and

[4:20:16] Voice 1: those are two

[4:20:16] Voice 12: separate things and i don't think it's helpful to

[4:20:19] Voice 12: think about if we don't have the meeting to save this money we have to decide if we want to have

[4:20:24] Voice 12: the meeting or not and then decide whether or not we're going to have to find alternative funding

[4:20:29] Voice 12: i'm sorry julia i know that so what we might do mr chair is make next

[4:20:35] Voice 11: week's teleconference yes

[4:20:37] Voice 11: a special meeting executive yeah and we'll work this a little bit okay to kind of drag out

[4:20:48] Voice 11: the the key themes and then i think by then we could still acknowledge what trustee rogers is

[4:20:55] Voice 11: saying with regards to the overall timing of this um i think that's the most we could offer

[4:21:02] Voice 12: okay what about a poll somewhere where we need to make that separate um you

[4:21:10] Voice 11: could ask us to ask

[4:21:12] Voice 11: right now you could ask us to ask trustees poll trustees on their interest in attending

[4:21:19] Voice 12: so a motion

[4:21:20] Voice 11: that would be helpful

[4:21:20] Voice 12: right now is to convert our teleconference meeting next wednesday

[4:21:24] Voice 12: into a meeting and pull trustees on their interest in attending council

[4:21:29] Voice 11: because you have received a

[4:21:31] Voice 11: note from um trustee grove yeah we don't know whether everybody thinks that but they might

[4:21:37] Voice 11: indeed or they might not so that means we might have mechanisms that would allow us to have a live

[4:21:42] Voice 11: meeting and still honor his need or it might be that most trustees aren't want to accelerate our

[4:21:50] Voice 11: Okay. I personally

[4:21:52] Voice 12: think that would be a good place to be today.

[4:21:55] Trustee Rogers (probable): Dan?

[4:21:56] Trustee Rogers (probable): That's fine.

[4:21:58] Trustee Rogers (probable): I came into this meeting believing that all we needed to do was create more flexibility for people, a greater number than four in case it's, so that's where I started from.

[4:22:12] Trustee Rogers (probable): And so I'm happy with that if we get some indication

[4:22:15] Trustee Rogers (probable): from folk and even if it's a substantial number

[4:22:21] Trustee Rogers (probable): say they still want to meet in person

[4:22:24] Trustee Rogers (probable): then I think we should go as the CAO says,

[4:22:26] Trustee Rogers (probable): but figure out how we can create space for more than four,

[4:22:30] Trustee Rogers (probable): but less than a majority.

[4:22:33] Voice 12: Okay, so Laura, do you want to make a motion

[4:22:36] Voice 12: or somebody wants to make a motion?

[4:22:37] Voice 12: I think Dan

[4:22:40] Voice 3: just had it right there.

[4:22:42] Trustee Rogers (probable): I'll move that we establish a special meeting

[4:22:48] Trustee Rogers (probable): for Wednesday, October 13th at 9 a.m.

[4:22:55] Trustee Rogers (probable): of the executive committee and that staff be asked

[4:23:01] Trustee Rogers (probable): to canvas trustees as to their interest,

[4:23:07] Trustee Rogers (probable): interest sorry desires regarding an in-person meeting in this trust council meeting in

[4:23:16] Trustee Rogers (probable): december or not

[4:23:17] Voice 3: november

[4:23:18] Voice 12: end of november sorry

[4:23:20] Trustee Rogers (probable): yes now

[4:23:22] Voice 12: the only thing there before it's seconded

[4:23:24] Voice 12: is a poll i think is different than canvassing your interests and because i

[4:23:28] Trustee Rogers (probable): think i use that

[4:23:30] Trustee Rogers (probable): language to give the staff the flexibility to determine what

[4:23:34] Voice 12: the appropriate okay okay because

[4:23:37] Trustee Rogers (probable): because it

[4:23:37] Voice 12: needs to be a definitive answer not some maybe

[4:23:40] Voice 12: descriptive maybe yeah okay so if that

[4:23:44] Voice 12: if we're satisfied with that laurie did you get that i

[4:23:49] Voice 11: looked at that of course you did yeah and

[4:23:51] Voice 11: the challenges will be with doing something so quickly is our agenda deadlines are going to be

[4:23:56] Voice 11: yeah challenged with that so the agenda is going to be short it's going to come out

[4:24:01] Voice 11: fairly close to that meeting that's

[4:24:02] Trustee Rogers (probable): right yeah and it'll be like one item unless you unless you

[4:24:07] Trustee Rogers (probable): need something else from no we don't need this this would be

[4:24:10] Voice 12: yeah and in fact if you if you play

[4:24:11] Voice 12: that right it only has to be 24 hour notice in the agenda so that's moved by trustee roger seconded

[4:24:19] Voice 12: by trustee fast any discussion all those in favor that can't be said stan okay thanks

[4:24:27] Trustee Rogers (probable): for that i

[4:24:28] Voice 12: think that does it for uh meeting logic logistics i'm going to move to trust area services next

[4:24:34] Voice 12: executive committee project budget request briefing notes of comments on the context

[4:24:40] Voice 12: see you hot some fun or is that claire

[4:24:44] Voice 11: uh well there's claire probably wants to talk

[4:24:50] Voice 11: seeing as i've been talking so much but uh i'll take your lead 83 so really what we're doing this

[4:24:56] Voice 11: is just as an overview this is budget considerations across the organization

[4:25:02] Voice 11: um around in this case um projects so regional planning communities can be talking about get

[4:25:08] Voice 11: some strategic planning projects TAS as well but TAS actually does the work for executive committee

[4:25:16] Voice 11: on the things that you're responsible for with the odd exception and so that is what for the coming

[4:25:22] Voice 11: budget what you see on page 83 and 84 are um considerations and maybe Claire you could pick

[4:25:30] Voice 11: out a couple of the ones that have some changes and speak to those for me i'd

[4:25:35] Voice 2: be happy to um

[4:25:37] Voice 2: so yes so in front of you um are the proposed amounts but of course these are your

[4:25:42] Voice 2: your projects your responsibilities um i would highlight some changes here for you um one is

[4:25:48] Voice 2: the application sponsorship um there have been further discussions among staff and we've

[4:25:53] Voice 2: recommended 7 000 in the briefing but i think um contemplating um a closer look at historical use

[4:26:00] Voice 2: and also contemplating that fees are likely going up, we recommend that change instead to $13,000

[4:26:06] Voice 2: for application sponsorship. You'll see a big jump in communications. And there's a rationale there

[4:26:13] Voice 2: that includes the assumption that we're not going to be continuing the temporary

[4:26:17] Voice 2: communication specialist position. So I've instead included some funding there for

[4:26:23] Voice 2: or consultant support.

[4:26:25] Voice 2: And further down, you'll note an additional increase

[4:26:30] Voice 2: around a website design

[4:26:34] Voice 2: because we are sitting on a number of requests that,

[4:26:38] Voice 2: these are non-essential requests,

[4:26:40] Voice 2: but requests for design or functionality changes

[4:26:43] Voice 2: that we would have to postpone to the next fiscal year.

[4:26:46] Voice 2: So there's more requests increasing there.

[4:26:49] Voice 2: there and then the NAPTEP regulation exemption tax shift analysis this just doesn't seem to be

[4:26:56] Voice 2: getting done with existing workloads so it was thought that we could bring in a consultant to

[4:27:01] Voice 2: assist with getting the tax shift analysis done so we could begin conversations

[4:27:05] Voice 2: with regional districts Bowen Island Municipality and the Ministry of Finance in preparation for

[4:27:12] Voice 2: making an advocacy request around that change to the NAPTEP regulation. Also at the bottom

[4:27:19] Voice 2: you'll see the policy statement project there.

[4:27:21] Voice 2: At this point, we're simply proposing funding

[4:27:24] Voice 2: for legal and graphic design.

[4:27:26] Voice 2: And of course, as the project changes through the year,

[4:27:30] Voice 2: we'll have a better sense of if additional monies are needed.

[4:27:33] Voice 2: And finally, the NAPTEP application sponsorship,

[4:27:36] Voice 2: you will recall at Trust Council,

[4:27:37] Voice 2: you've asked staff to draft a policy.

[4:27:40] Voice 2: So this is essentially placeholder money

[4:27:43] Voice 2: that would allow for the sponsorship

[4:27:44] Voice 2: of essentially one application or 1.5.

[4:27:50] Voice 2: Happy to take any questions.

[4:27:53] Voice 12: Okay. Any questions? Dan Rogers.

[4:27:57] Trustee Rogers (probable): Thank you. I was going to suggest the application sponsorship number was too low. So I think you're correct. It should be at least 10 and I'd be supportive of 13. I see we have another one on our agenda today. So it needs to be a recognition of what is actually happening out there.

[4:28:16] Trustee Rogers (probable): there. Could you just talk a little bit more about the communications? Are we talking about

[4:28:21] Trustee Rogers (probable): consultants? Is that a consultant's budget, the $50,000? Is that the idea? And how does that tie

[4:28:29] Trustee Rogers (probable): into not refilling the, you said, some position that's out there? I'm not quite sure I understood

[4:28:35] Trustee Rogers (probable): that. And maybe I can wait for the business case, but I'd like to understand that before I tell you

[4:28:41] Trustee Rogers (probable): to go okay

[4:28:42] Voice 2: so typically we don't provide a business case for communications funding it's

[4:28:46] Voice 2: just been one of those that's provided as a line item in the budget this year i'm proposing a

[4:28:50] Voice 2: substantial increase one is because we'll have new census data i'm anticipating that there will

[4:28:56] Voice 2: be an expectation that we're going to update some publications that include charts relating to

[4:29:00] Voice 2: demographics so we'd have to update those infographics and then do a bit of a publications

[4:29:04] Voice 2: communications refresh. So that's included in there, as well as just general consultant money.

[4:29:12] Voice 2: So this communications money is really responsive to demand, but we use it to hire graphic designers

[4:29:17] Voice 2: as needed. I can use it to hire communication professionals to come in and assist with what we

[4:29:22] Voice 2: do. I think it is a generally at 23,000 has been a relatively low budget for the demands that,

[4:29:28] Voice 2: you know, could be asked of trust area services around communications. So this is just sort of

[4:29:33] Voice 2: of recognizing the demands.

[4:29:35] Voice 2: This year, we have a temporary position that's about,

[4:29:38] Voice 2: you know, a person's going to start in it on Tuesday

[4:29:41] Voice 2: called the community communication specialist position.

[4:29:44] Voice 2: This was the one that council came forward

[4:29:47] Voice 2: out of financial planning committee

[4:29:48] Voice 2: that council initially named by law enforcement prevention

[4:29:51] Voice 2: and then changed the title of in the March meeting.

[4:29:55] Voice 2: This position is going to be temporary part-time

[4:29:58] Voice 2: from next Tuesday until March 31st.

[4:30:00] Voice 2: first to assist with a bit of a publications refresh the living in the trust area mailing

[4:30:06] Voice 2: initiative of trust programs committee and general outreach different groups groups within the trust

[4:30:12] Voice 2: area on specific themes that are yet to be determined helping broaden understanding of

[4:30:19] Voice 2: what our bylaws are and why the trust does the land use planning that it does so

[4:30:24] Trustee Rogers (probable): the idea is

[4:30:24] Trustee Rogers (probable): that position would not would be or the work from that would be rolled into this ask um

[4:30:31] Voice 2: so yes so

[4:30:32] Voice 2: it intends that um we would have consultant additional consultant monies for additional

[4:30:37] Voice 2: consultants as needed because we you know ideally i would have two full-time roles i think there's

[4:30:42] Voice 2: enough work but that doesn't seem that you know given the budget pressures we're facing and other

[4:30:47] Voice 2: demands around engagement um that we might be going that route so i just proposed an increase

[4:30:52] Voice 2: here so we had more flexibility for support yes

[4:30:57] Voice 11: mr chair in support of claire so there are different

[4:31:00] Voice 11: ways to get there um you know that this is one but indeed that capacity that community outreach

[4:31:08] Voice 11: communications capacity because keep in mind all the trust programs i mean all the policy statement

[4:31:14] Voice 11: communications will be concluded right in theory by then claire

[4:31:18] Voice 13: are

[4:31:20] Voice 11: closed too and the extra

[4:31:22] Voice 11: communications associated with that project will have essentially been concluded. That would be

[4:31:29] Voice 11: that that's how the system's set up. We have this fiscal year to spend those funds, right?

[4:31:39] Voice 2: Sorry, is that a question to me? Yes, there will be, of course, continuing project communications,

[4:31:43] Voice 2: but one would hope less as we've moved through the readings. But yes, there will continue to

[4:31:49] Voice 2: be some communications associated with the project into next year, but those would be

[4:31:52] Voice 2: hopefully um accomplished within our full-time role yeah

[4:31:56] Voice 11: but the money that trust council is

[4:31:57] Voice 11: allocated towards the policy statement project which is the additional eighty eight thousand

[4:32:02] Voice 11: dollars which includes some communications capacity will have theoretically concluded by that

[4:32:08] Voice 11: correct yeah and at the same time the community communications position will also conclude

[4:32:17] Voice 11: around the same date so this is an exercise in extending the work that has come out of those

[4:32:25] Voice 11: things in some in some manner i expect claire wouldn't be upset if that position just carried

[4:32:33] Voice 11: on because likely it's going to deliver us some value the other thing we have is we have a

[4:32:39] Voice 11: communications plan that we're um is one of your top five priorities which we have substantially

[4:32:45] Voice 11: potentially written and are working through and we'll probably get to EC in the near term

[4:32:50] Voice 11: that will help guide you. Okay,

[4:32:59] Voice 12: Laura, Patrick.

[4:33:02] Voice 3: Yeah, 100% support more for communications. It's

[4:33:08] Voice 3: the what it's doing. I mean, I was a little surprised. Why is the executive got the

[4:33:12] Voice 3: infographic profiles from islands? I think that would have been a committee, you know, to me,

[4:33:18] Voice 3: some of the stuff should

[4:33:18] Voice 14: be belonging to other committees or something that those would be

[4:33:24] Voice 14: charged

[4:33:25] Voice 3: with those type of communications um but i'm thinking of you know if you do have a new term

[4:33:31] Voice 3: a new executive that will be coming in here that you know thinking of more communication strategies

[4:33:39] Voice 3: or you know kicking that

[4:33:41] Voice 14: off in the new

[4:33:41] Voice 3: term would be a higher value you know to consider that that's

[4:33:46] Voice 3: of the money i would hope that the executive committee would have access to i mean the

[4:33:50] Voice 3: communications plan is more tactical that you know the strategic communications is

[4:33:57] Voice 3: would be something that to me belongs in the executive responsibility

[4:34:03] Voice 10: yeah anybody else

[4:34:08] Voice 10: no so just uh

[4:34:13] Voice 3: since i've been on trust council so this is my well into the second term um

[4:34:20] Voice 3: communications and the need for more communications has been

[4:34:24] Voice 3: uh ongoing need that i've seen and that i've seen uh reflected as project after issue comes up and

[4:34:34] Voice 3: um i would support whatever staff think is the best way of putting in more um communications

[4:34:42] Voice 3: funding i mean this i

[4:34:45] Voice 10: think it's needed yes so

[4:34:48] Voice 11: i don't know it hasn't been easy like since i've

[4:34:51] Voice 11: been here we've had a number of different communications professionals working for the

[4:34:55] Voice 11: organization i think three or four um and um it's obviously its importance is being reinforced time

[4:35:04] Voice 11: and time again by trustees we've lost a while so it's an effort to make this a more important

[4:35:12] Voice 11: piece of what we do and maybe in the global budget considerations there's other things we don't do

[4:35:19] Voice 11: um at the outset of the strategic plan a couple years ago in 2019 we acknowledged that that was a

[4:35:25] Voice 11: that's a very big strategic plan um as time goes on maybe different priorities become apparent

[4:35:36] Voice 12: yeah um to be to be frank and i i know that you're doing the best you can under the circumstances

[4:35:45] Voice 12: here but i don't think we're asking for enough money to do all these things um and i am concerned

[4:35:54] Voice 12: concerned about this person dedicated to the policy statement and where is that funding and

[4:36:01] Voice 12: that or that reallocation of resource coming from and is that something that there should be money

[4:36:08] Voice 12: big question and then I'll just wrap up you know I think the website design and functionality well

[4:36:14] Voice 12: I'll go back to Communications actually first we have this

[4:36:18] Voice 12: dichotomy of regulation versus education

[4:36:21] Voice 12: education all the time and to me that's communication how we message what we're

[4:36:27] Voice 12: doing and how we're doing it and we could spend more money there and i and i appreciate uh claire

[4:36:35] Voice 12: you said we feel like there's budget constraint but um there's also a capacity constraint that

[4:36:45] Voice 12: we have that is actually up to fpc to decide and so i'm saying ask for more money

[4:36:51] Voice 10: and

[4:36:52] Voice 12: let fpc decide

[4:36:54] Voice 12: and so if i move on a little bit further the website design functionality you've got a list

[4:37:01] Voice 12: of things that you know that you want to fix i bet you there's another list of things you don't know

[4:37:06] Voice 12: that needs to be fixed yes and how are we going to fund that fifteen thousand dollars doesn't go very

[4:37:12] Voice 12: for um policy statement amendment project i think i've summarized that the other things sure but i'm

[4:37:20] Voice 12: just really uh i i realize that i'm running against the wind when it comes to fiscal restraint

[4:37:29] Voice 12: but i i just see every meeting i ever go to there's more demands so i'm

[4:37:35] Voice 9: just going to toss

[4:37:36] Voice 12: that out i don't have any i don't have any recommendation except that i don't know if

[4:37:40] Voice 12: your expectation this is not an rfp this is a briefing yeah and presumably there'll be an rfp

[4:37:47] Voice 12: coming just there'll

[4:37:49] Voice 11: be an rft it wasn't a plan in october 27th to bring you an rfd version of

[4:37:55] Voice 11: this that you're supporting that goes to fpc for consideration for the budget so

[4:38:00] Voice 12: if you uh suel

[4:38:02] Voice 12: has a hands up i'll just ask him i'll go to suel and if you got enough information to advance that

[4:38:06] Voice 12: that document at this time now?

[4:38:08] Voice 11: I don't, where is that?

[4:38:10] Voice 11: Yeah.

[4:38:11] Voice 2: Yeah, I think I've heard your priorities.

[4:38:13] Voice 2: So I may look to increase both website and communications

[4:38:17] Voice 2: and I'll speak with the CAO

[4:38:18] Voice 2: around the communication support aspect.

[4:38:20] Voice 11: Every time that happens,

[4:38:21] Voice 11: we have to balance it against some other element

[4:38:23] Voice 11: that's going on.

[4:38:25] Voice 11: Sue

[4:38:25] Voice 12: Ellen Fast and then maybe we'll move on.

[4:38:27] Voice 3: Just to add to my support

[4:38:29] Voice 3: for increasing the communications and the website,

[4:38:31] Voice 3: site um besides the demand that people are observing uh we've also got all these new

[4:38:38] Voice 3: islanders who will be electing new trustees and we want them to know as much about everybody to

[4:38:44] Voice 3: them as much anyway we've got all these new islanders and the world is changing due to

[4:38:48] Voice 3: and everything um and i don't expect that to slow down i think we also have to just recognize that

[4:38:57] Voice 3: we're now in a social media world and Facebook and all those things are reality of our digital

[4:39:03] Voice 3: environment and we have to be able to respond and survive in the digital environment. We need to

[4:39:08] Voice 3: defend ourselves sometimes and proactively is great but it means communication and so that

[4:39:16] Voice 3: the world has changed in a bunch of ways and we need to be better able to speak to people and

[4:39:24] Voice 3: uh listen to people but also get the word out about what we are and what we do so i support

[4:39:30] Voice 3: coming back with more like we should put down our real needs in the years that's what i think okay

[4:39:37] Voice 12: so uh i think we talked that one out player really you know you know i'm being frank and honest with

[4:39:44] Voice 12: you and um and appreciate everything that you do with what little you have okay all right thank

[4:39:51] Voice 2: executive committee uh

[4:39:53] Voice 12: local planning services this is actually an rfp oh i can't get away with

[4:39:57] Voice 12: it

[4:39:57] Voice 11: no that was close that was projects that was the project part of the budget oh just gonna

[4:40:07] Voice 11: i'm just giving you a heads up okay so there's other departmental regular pieces that are things

[4:40:13] Voice 11: like you're responsible for setting the trust council budget for trust council meetings for

[4:40:18] Voice 11: instance how many meetings of trust council are they going to be in 2022 you've just heard

[4:40:24] Voice 11: discussions about six right if you had six live meetings and six times between twenty five and

[4:40:30] Voice 11: thirty thousand dollars so we're gonna start thinking about what number of the in the coming

[4:40:36] Voice 11: budget year of those meetings would be electronic meetings once we're able to have those electronic

[4:40:43] Voice 11: so that's something you're going to have to set in as we go into the budget process

[4:40:51] Voice 11: um training conferences so you set training conferences for trust council say in um in

[4:40:58] Voice 11: previous years you'd have put in five or six thousand dollars that's for trustees

[4:41:01] Voice 11: to avail themselves of some things like you were discussing um and you know normally i've got ten

[4:41:09] Voice 11: thousand dollars set aside there so that's a question that's something we might have to think

[4:41:13] Voice 11: through um for training particularly in a new election year uh also training uh travel for

[4:41:22] Voice 11: training for trustees what might be involved are we in a hard to nail all this down some it's going

[4:41:29] Voice 11: to be electronic possibly but we might be moving into more live era people go to different

[4:41:34] Voice 11: conferences and so forth so that's trust council costs normally we wouldn't really be having this

[4:41:41] Voice 11: conversation because we carry over pre-pandemic the previous year and we'd explain to you oh we

[4:41:47] Voice 11: got it right we're within five percent or we didn't budget enough we're over seven percent

[4:41:53] Voice 11: but because we're sequencing into a new way we want to stay on the same page we then start to

[4:42:00] Voice 11: talk about um executive committee itself how do you see 2022 2020 you know 2023 moving forward

[4:42:12] Voice 11: um our meeting expenses in previous years were in the 20 to 25 000 range for ec throughout the year

[4:42:17] Voice 11: that's what fully meted live meetings i'm anticipating that there'll be some interest

[4:42:24] Voice 11: in having electronic meetings executive committee yeah right to what degree what does that look like

[4:42:31] Voice 11: 50 i

[4:42:32] Voice 9: don't

[4:42:33] Voice 11: i don't know so we have to get a number in there um 2018 was in the ten thousand dollar

[4:42:39] Voice 11: range last year we put five maybe it's seven this year um that allows for exactly what we're doing

[4:42:45] Voice 11: right here um and also the same thoughts around ec training and ec travel for training you know

[4:42:54] Voice 11: really leave it right there but um those those key responsibility areas i just want to stay

[4:43:04] Voice 11: alive to your questions when you see something going on the fec budget that relates to these

[4:43:10] Voice 11: things so for ec i can tell you just on a working base i'm i'm thinking about 50 makes sense but you

[4:43:17] Voice 11: have to think about does that does that make sense i don't know what i don't think you've

[4:43:21] Voice 11: had that conversation i

[4:43:23] Voice 10: think it's a good aspiration are there any questions about the rfd

[4:43:33] Voice 9: i

[4:43:33] Voice 11: mean the uh briefing no

[4:43:38] Voice 12: obviously if a new executive committee coming in could be three

[4:43:42] Voice 12: could be four could be two who knows um so you know you want you know the challenges that we've

[4:43:49] Voice 12: had and um um there needs to be some money in that part they'll be operating under the decisions that

[4:43:56] Voice 12: you're making right now about that budget yeah

[4:43:59] Voice 11: lauren i

[4:44:01] Voice 3: think the training is important and i

[4:44:03] Voice 3: I would also, you know, I think of the training we had,

[4:44:05] Voice 3: Eliminia and that.

[4:44:07] Voice 3: I was open to chairs.

[4:44:08] Voice 3: No, I know.

[4:44:09] Voice 3: But I would say when we had, when those training,

[4:44:12] Voice 3: I would think almost all of that style of training should be open to

[4:44:17] anyone and in a shared

[4:44:19] Voice 14: virtual method.

[4:44:22] Voice 14: Because, you know,

[4:44:22] Voice 14: that part of this is the continuing education of other trustees who

[4:44:27] Voice 14: maybe didn't get on the executive this term,

[4:44:29] Voice 14: but maybe you want to run another term.

[4:44:31] Voice 14: and you know so you're you're building capacity as

[4:44:36] Voice 3: we go forward so i think because of the purge

[4:44:39] Voice 3: i think i think we're into a new world where the virtual virtuality is going to be far more

[4:44:45] Voice 3: present that we could probably build to build that kind of extension to the training without

[4:44:51] Voice 3: it costing more costing less because 100 virtual i don't know but i just want to think that we're

[4:44:59] Voice 3: kind of building the programs into this new world that's allowing us to stretch a little bit

[4:45:06] Voice 12: so i i agree with you and i like that idea of building it out so that we can include more but

[4:45:11] Voice 12: i don't want to not recognize that there's specific training for chairs and admittedly

[4:45:18] Voice 10: everybody

[4:45:18] Voice 12: could receive that but really there needs to be a focus on chairs and even senior

[4:45:23] Voice 12: your staff understanding the roles which yeah

[4:45:26] Voice 11: so that was about a three

[4:45:27] Voice 12: thousand dollar cost

[4:45:29] Voice 12: license when we had that session um do we need to provide you with any specific advice

[4:45:37] Voice 12: at this point we will serve that you're going to bring it back to us yeah okay so

[4:45:45] Voice 12: can i now get away with moving on yes you can i think i'm done okay thank you except for one

[4:45:51] Voice 12: it so the next

[4:45:53] Voice 12: thing um then is a rfd which is the development application fee sponsorship

[4:46:03] Voice 12: um is that right yeah yeah so we've got a request for sponsorship here for 4 400

[4:46:09] Voice 12: the data that you can introduce it sure yes okay

[4:46:14] Voice 6: uh yeah this is on page 85 of the agenda

[4:46:27] Voice 6: uh this is for a rezoning application on galliano island to allow up to 20 affordable housing

[4:46:36] Voice 6: dwelling units the sponsorship application meets the sponsorship policy

[4:46:43] Voice 6: and i'll just draw your attention to the financial section on page 85 at the bottom

[4:46:52] Voice 6: so council's allocated five thousand annually for this particular budget item um to date

[4:47:00] Voice 6: six thousand and fifty dollars has been spent out of that budget and the two items listed at

[4:47:06] Voice 6: the bottom of the footnotes so this is a request for up to four thousand four hundred dollars

[4:47:15] Voice 6: so if this is approved then that budget item would be over budget

[4:47:21] Voice 6: um totals of ten thousand four hundred and fifty dollars which is five thousand four hundred and

[4:47:26] Voice 6: fifty or just double the budget so it's here before you and the staff recommendation is

[4:47:34] Voice 6: atop of page 85 generally recommended because it meets the policy um that the executive committee

[4:47:42] Voice 6: he considers approval as requested go over to the action chair okay thank

[4:47:48] Voice 13: you david um

[4:47:50] Voice 13: any questions for staff performance dan rogers um

[4:47:58] Trustee Rogers (probable): i just have a question about the

[4:48:03] Trustee Rogers (probable): the uh the numbers maybe i'm maybe it's because maybe i'm missing my time maybe maybe the ones

[4:48:11] Trustee Rogers (probable): i'm thinking of like for example we approved a main tup application for their uh for for

[4:48:17] Trustee Rogers (probable): for some of their work.

[4:48:20] Trustee Rogers (probable): I wondered if that was in the previous budget year.

[4:48:23] Trustee Rogers (probable): So I may be mistaken about that.

[4:48:25] Trustee Rogers (probable): I just wanted to say that this application came to us.

[4:48:29] Trustee Rogers (probable): It's the old what's called Galliano Green location.

[4:48:32] Trustee Rogers (probable): And if any of you have ever heard of that,

[4:48:34] Trustee Rogers (probable): that was a very complicated matter.

[4:48:36] Trustee Rogers (probable): But eight years ago,

[4:48:37] Trustee Rogers (probable): it was extremely well-developed when it came in

[4:48:42] Trustee Rogers (probable): and is moving relatively quickly.

[4:48:44] Trustee Rogers (probable): So, yeah, that's just a comment I'd like to make.

[4:48:52] Voice 6: Yeah, the main one with the biggest fiscal year.

[4:48:56] Voice 6: So this is just April and...

[4:49:02] Voice 6: So this is only part of the year?

[4:49:04] Voice 6: No, the fiscal year begins April.

[4:49:06] Voice 6: Oh,

[4:49:07] Voice 13: right, right, gotcha.

[4:49:08] Voice 13: Yeah, thank you.

[4:49:08] Voice 13: Okay, back to the chair.

[4:49:10] Voice 12: Okay, thank you.

[4:49:11] Voice 12: So are we ready to make a decision

[4:49:14] Voice 12: about the recommendation for us?

[4:49:16] Voice 12: That was helpful knowing that it's the old,

[4:49:20] Voice 12: I was wondering where did it come from so quickly.

[4:49:22] Voice 12: Thank you.

[4:49:22] Voice 12: So does somebody want to make a motion?

[4:49:25] Trustee Rogers (probable): I'll move that the executive committee

[4:49:27] Trustee Rogers (probable): approve financial sponsorship of $4,400

[4:49:30] Trustee Rogers (probable): for a rezoning application GLRs at 2021.1 Galley,

[4:49:35] Trustee Rogers (probable): which would amend the LUB to allow

[4:49:37] Trustee Rogers (probable): for an affordable housing project development, sorry,

[4:49:40] Trustee Rogers (probable): with up to 20 dwelling units.

[4:49:42] Trustee Rogers (probable): Move

[4:49:43] Voice 12: seconded by Laura Patrick.

[4:49:44] Voice 12: Thank you very much, Dan.

[4:49:46] Voice 12: Any further discussion?

[4:49:48] Voice 12: All those in favor?

[4:49:51] Voice 12: and that carries none opposed excellent thank you well good luck with that um 20 dwelling units

[4:50:00] Voice 12: that's pretty impressive okay so i'm going to go down here to what i've got 8.2.11 i noted that we

[4:50:08] Voice 12: were going to add something in an executive uh now i didn't write down what the descriptor

[4:50:14] Voice 12: did anybody capture that

[4:50:15] Trustee Rogers (probable): it's carmen's memo about electronic meetings oh

[4:50:20] Voice 12: right carmen's memo about

[4:50:22] Voice 12: electronic meetings and i have it right here perfect thank you for that executive committee

[4:50:27] Voice 12: and electronic meetings we've obviously been talking about that a little bit uh carmen you

[4:50:32] Voice 12: want to introduce us sure i'll just do some

[4:50:34] Voice 4: highlights here so until uh the trust council

[4:50:37] Voice 4: procedure bylaw is amended executive committee is in the same place as trust council although

[4:50:43] Voice 4: there are two different sections of the procedure so section four of the amended regulation that we

[4:50:50] Voice 4: just gone also allows electronic participation in regular meetings and that's the sections in

[4:50:57] Voice 4: our bylaw where we start to restrict how many members can participate electronically

[4:51:05] Voice 4: but currently we would be able to work under the rule with the regulation and the bylaw as it sits

[4:51:12] Voice 4: now of participation if the meetings conducted in accordance with the procedure bylaw and the

[4:51:19] Voice 4: meeting place allows participants that is trustees and the public to hear the proceedings

[4:51:25] Voice 4: so we're all good with that so currently the procedure bylaw says that at a regular ec meeting

[4:51:31] Voice 4: no more than two members excluding the chair can participate electronically so that's two out of

[4:51:37] Voice 4: four excluding the chair and also that an individual ec member can't participate electronically

[4:51:43] Voice 4: electronically in two consecutive regular meetings or more than half of the regular EC meetings in

[4:51:49] Voice 4: any one calendar year but again there's this waiver clause where you could waive those restrictions

[4:51:56] Voice 4: so on page two of this I've got some options since the amended regulation and the procedure

[4:52:07] Voice 4: bylaw allow for limited participation of individual EC members there are some restrictions so basically

[4:52:15] Voice 4: Basically, option one is what we're doing right now, having pretty much a full-scale in-person meeting.

[4:52:22] Voice 4: Option two allows for the waiver, and for the forthcoming meetings to the end of the year

[4:52:31] Voice 4: or until the procedure bylaws amended, I'd suggest you could use this sample resolution

[4:52:37] Voice 4: on a case-by-case, meeting-by-meeting basis

[4:52:42] Voice 4: to, for instance, allow Trustee Rogers

[4:52:44] Voice 4: to participate in more than two or three EC meetings in a row

[4:52:50] Voice 4: and still be in keeping with the new electronic meetings reg

[4:52:56] Voice 4: and the procedure bylaws it's written.

[4:52:59] Voice 10: So

[4:53:00] Voice 4: just for clarity, this is not something we would do today,

[4:53:03] Voice 4: but we would do it every meeting?

[4:53:04] Voice 4: Correct, in advance

[4:53:05] Voice 4: of every meeting.

[4:53:06] Voice 4: yeah and it needs unanimous resolution and so on so i i wouldn't suggest doing one that covers

[4:53:12] Voice 4: you know the next three meetings because again then you're kind of moving away from the intent

[4:53:16] Voice 4: that the province wants so

[4:53:19] Voice 10: that

[4:53:20] Voice 4: that is an option into the future and i don't know about the

[4:53:24] Voice 4: remaining ec members here today whether you would intend to um come in person to the meetings for

[4:53:31] Voice 4: the rest of the year until uh the bylaws changed um i would come that's something you'd have to

[4:53:38] Voice 4: consider so yeah in

[4:53:39] Voice 11: summary you would have to if you're

[4:53:41] Voice 11: excluded yeah but

[4:53:42] Voice 11: the rest of the attendees

[4:53:44] Voice 11: can cycle through on a two-person basis yeah and

[4:53:47] Voice 11: then we only have three left yeah

[4:53:49] Voice 10: and if there

[4:53:51] Voice 11: was a need to amend because someone had to do it more like there was a weird way yeah and you could

[4:53:56] Voice 11: amend it the trouble would be however unlikely that at that meeting you all vote against that

[4:54:01] Voice 11: then that person is stranded wherever they are

[4:54:03] Voice 12: yeah um i'm content to continue on in that fashion

[4:54:09] Voice 12: um using this um what's your desire the executive makes sounds

[4:54:19] Voice 11: like we're okay yeah you're in the

[4:54:21] Voice 11: main thing is you're important as to where you stand yep yeah i

[4:54:26] Voice 3: just um wanted to let people

[4:54:28] Voice 3: know especially russ i just sent him an email saying local governments can't continue to hold

[4:54:32] Voice 3: electronic meetings which i had copied from a website i noticed that the provincial website

[4:54:39] Voice 3: has changed and it's uh so ignore that email yeah it's not the web text uh was not the same yeah so

[4:54:50] Voice 3: i just withdraw that

[4:54:52] Voice 12: okay so then that's it for information item unless we want to provide

[4:54:56] Voice 12: direction yeah

[4:54:57] Voice 4: and i guess uh all i say further is that uh we'll need to be a little more careful

[4:55:02] Voice 4: about who wishes to attend how over the next three DC meetings so we can get this straight

[4:55:08] Voice 4: and do this waiver motion correctly in advance of that meeting yeah

[4:55:12] Trustee Rogers (probable): all right so

[4:55:13] Trustee Rogers (probable): for whatever

[4:55:14] Trustee Rogers (probable): reason I decide to to come electronically again on the next meeting I we need to get a waiver

[4:55:20] Trustee Rogers (probable): yeah

[4:55:21] Voice 12: yeah but the next meeting is a special meeting we've just decided that yeah and that

[4:55:26] Voice 12: That will not count.

[4:55:27] Voice 12: Correct.

[4:55:28] Voice 12: No, no.

[4:55:28] Voice 10: The following

[4:55:28] Voice 12: meeting will.

[4:55:30] Voice 12: Right.

[4:55:30] Voice 12: So we just have to manage that amongst ourselves.

[4:55:33] Voice 12: And I think...

[4:55:34] Voice 12: Like

[4:55:34] Voice 3: we used to.

[4:55:35] Voice 12: Hmm?

[4:55:35] Voice 3: Like we used to.

[4:55:36] Voice 12: Yeah, and

[4:55:37] Voice 12: individually we just have to keep track of it.

[4:55:39] Voice 3: Well, I think, I mean, practically it'll be you and I that would be coming here and it'll

[4:55:44] Voice 3: be the two travelers that would have the opportunity.

[4:55:47] Voice 3: Yeah, sumo stops.

[4:55:47] Voice 3: And that's okay is what I'm trying to say.

[4:55:50] Voice 3: Don't feel like it's, oh God, Dan has to come so I don't have to get up and take an early

[4:55:54] Voice 3: ferry.

[4:55:55] Voice 12: i

[4:55:55] Voice 10: think you'd appreciate not having an ltc meeting though the day before

[4:56:00] Voice 10: well

[4:56:01] Voice 12: that's my normal week okay so i think

[4:56:04] Voice 12: that concludes that item then so i'm going to jump down

[4:56:07] Voice 12: if you don't mind to 9.1.1 which is a trustee shaking conference funding request attached

[4:56:13] Voice 12: and uh let's see what else there is and there's more stuff to come

[4:56:18] Voice 12: um so who's going to introduce this item is this the david item or

[4:56:25] Voice 12: is it um requesting confidence funding and i guess the question it becomes is what budget

[4:56:33] Voice 12: does it come out of and do we have any money it's not

[4:56:39] Voice 12: david page

[4:56:40] Voice 13: 92 page

[4:56:41] Voice 12: 92 of the package

[4:56:44] Voice 13: it'll be 270 bucks i wonder

[4:56:49] Voice 11: i don't know if um well we haven't researched this it's for your

[4:56:53] Voice 11: decision making around the 300 or 268 dollars i don't know if um julie is online if she is

[4:57:04] Voice 11: is there any way you can look up um trustee training in the current budget and see if there's

[4:57:12] Voice 11: any money level

[4:57:12] Voice 12: executive committee training because i think that's where the money would

[4:57:15] Voice 12: come from or either one so

[4:57:18] Voice 3: my question is and uh would it be is she going to this because she's a

[4:57:24] Voice 3: chair or is she going to this because she's a denman island trustee in which case should it

[4:57:28] Voice 3: come out of the denman budget uh

[4:57:31] Voice 12: well they don't have the budget in the denman ltc for that so

[4:57:34] Voice 12: that's why she i think she's asking okay it's not

[4:57:37] Voice 12: it's not an unreasonable request it's mostly about

[4:57:40] Voice 12: about fiscal responsibility do we have the money to spend we

[4:57:44] Voice 10: need 268 dollars

[4:57:53] Voice 10: people sitting here thinking about that so okay we

[4:57:56] Voice 14: got it let's go

[4:57:57] Voice 14: that

[4:57:57] Voice 13: means

[4:58:02] Voice 12: you need 20 368 dollars to balance the books issue

[4:58:08] Trustee Rogers (probable): yeah i

[4:58:09] Trustee Rogers (probable): saw director mobs with

[4:58:11] Trustee Rogers (probable): her hand up she has an answer uh

[4:58:14] Voice 1: yeah so i i've looked it up we certainly do have

[4:58:16] Voice 1: you know, a few hundred dollars left in the training budget

[4:58:19] Voice 1: provided there's nothing else that's committed for

[4:58:21] Voice 1: that I may not be aware of.

[4:58:23] Voice 12: Yeah.

[4:58:24] Voice 12: Well, UGCN is over pretty much at the end of the year.

[4:58:28] Voice 12: ABICC will pop up somewhere,

[4:58:30] Voice 12: but I think that might be the next fiscal.

[4:58:33] Voice 12: I

[4:58:33] Voice 3: move that we approve trustee Bushekin's request

[4:58:40] Voice 3: for registration fees to be covered

[4:58:43] Voice 3: for the Vancouver Island economic summit.

[4:58:48] Voice 12: 2021. perfect move seconded by laura patrick all those in favor any opposed everybody's in favor

[4:58:55] Voice 12: there we go i'm going to move along the agenda that's all right uh 2.9.2.1 is local advocacy

[4:59:03] Voice 12: topics anybody want to raise something otherwise let's move on okay correspondence we've got seven

[4:59:12] Voice 12: There are seven pieces of correspondence here

[4:59:15] Voice 12: that made it for the deadline

[4:59:16] Voice 12: to be included in the correspondence.

[4:59:20] Voice 12: As I do at council, I'm just going to ask on it,

[4:59:22] Voice 12: we would receive these for information,

[4:59:25] Voice 12: unless there's some action that anybody would like to take

[4:59:27] Voice 12: with respect to one of them.

[4:59:28] Voice 12: So I'll just look up and ask you,

[4:59:31] Voice 12: is there anything from 10.1 to 10.7

[4:59:34] Voice 12: that you feel needs a response or an action?

[4:59:37] Trustee Rogers (probable): Dan Rogers.

[4:59:38] Trustee Rogers (probable): uh 10.3 okay

[4:59:42] Voice 12: anybody else okay so then i'm gonna take it that items 10.1

[4:59:49] Voice 12: 10.2 10.4 through 10.7 be received for information um and then 10.3 over to you

[5:00:00] Trustee Rogers (probable): I got my understanding. This came from the select, went to the select committee and came

[5:00:04] Trustee Rogers (probable): here. I just think that probably an answer to Mr. or Ms. Corbin is probably in order. And I

[5:00:13] Trustee Rogers (probable): think that's why the select committee in relation to this one. And I wonder, and I think that's why

[5:00:20] Trustee Rogers (probable): the select committee sent it to us to answer the email and wondered what people thought,

[5:00:26] Trustee Rogers (probable): whether I think a response,

[5:00:28] Trustee Rogers (probable): because there are specific questions that are asked.

[5:00:33] Voice 12: Sure.

[5:00:35] Voice 12: So I might, and the CEO might comment

[5:00:37] Voice 12: to the participants in the Select Committee.

[5:00:40] Voice 12: They don't have a mechanism for receiving public input

[5:00:44] Voice 12: to this process.

[5:00:45] Voice 12: That was not part of it.

[5:00:46] Voice 12: And so there has been a couple of pieces

[5:00:48] Voice 12: of correspondence that have come in.

[5:00:50] Voice 12: And so rather than just letting it drop,

[5:00:52] Voice 12: they decided to send it to Executive Committee,

[5:00:54] Voice 12: which of course executive committee isn't necessarily engaged

[5:01:00] Voice 12: in that select committee directly either

[5:01:02] Voice 12: and doesn't have a mechanism

[5:01:04] Voice 12: to facilitate public input at this time.

[5:01:08] Voice 12: And so I'm not totally sure about that.

[5:01:13] Trustee Rogers (probable): Well, these questions to be fair

[5:01:15] Trustee Rogers (probable): are not really about the select committee governance.

[5:01:18] Trustee Rogers (probable): They're about how the trust operates.

[5:01:22] Trustee Rogers (probable): operates.

[5:01:23] Trustee Rogers (probable): But they

[5:01:24] Voice 12: are to the select committee, not to us.

[5:01:26] Trustee Rogers (probable): I understand that, and they've now referred it to us.

[5:01:29] Voice 12: And

[5:01:29] Trustee Rogers (probable): I would think they refer to us to try and answer the questions, and they are questions

[5:01:35] Trustee Rogers (probable): about how the trust operates.

[5:01:38] Trustee Rogers (probable): So my view would be that having now been sent to the executive, they are questions to the

[5:01:48] Trustee Rogers (probable): the executive committee, because clearly Mr. or Ms.

[5:01:52] Trustee Rogers (probable): I don't know if D-O-N-N is a male or I guess Corbin.

[5:01:57] Trustee Rogers (probable): That's fine, yeah.

[5:01:59] Voice 12: So what would you suggest that happen here?

[5:02:02] Voice 12: Do you have a motion in mind?

[5:02:04] Trustee Rogers (probable): Well, I would like, I guess, I mean, I can answer it,

[5:02:07] Trustee Rogers (probable): but I don't think I'm the appropriate spokesperson

[5:02:10] Trustee Rogers (probable): for the executive committee, so.

[5:02:13] Voice 12: Yeah, well, certainly a letter can be crafted

[5:02:15] Voice 12: for the chair to respond to this individual.

[5:02:17] Voice 12: so that would be probably the motion.

[5:02:19] Voice 12: No.

[5:02:20] Voice 13: Respond to the executive, to

[5:02:22] Voice 12: the select committee, right?

[5:02:24] Voice 12: No.

[5:02:25] Voice 12: No, respond to the writer.

[5:02:28] Voice 13: Could you copy the select committee?

[5:02:30] Voice 12: No.

[5:02:34] Voice 13: No?

[5:02:35] Voice 13: Why

[5:02:35] Voice 12: not then?

[5:02:37] Voice 12: Would you like to make a motion?

[5:02:39] Trustee Rogers (probable): So I move that a response to D. Corbin

[5:02:46] Trustee Rogers (probable): be provided to his August 8th,

[5:02:49] Trustee Rogers (probable): to the August 8th, 2021 email from the executive committee.

[5:03:03] Voice 12: Yes, okay.

[5:03:05] Voice 12: I'm getting a nod, you're going to figure it out.

[5:03:08] Voice 12: Because I need

[5:03:09] Voice 12: to get some questions to those answers.

[5:03:13] Voice 12: Seconded by Trustee Patrick, any further discussion?

[5:03:16] Voice 12: All those in favor?

[5:03:18] Voice 12: That carries.

[5:03:19] Voice 12: So I'll work with the CAO to formulate that.

[5:03:22] Trustee Rogers (probable): Yeah, and just to be clear,

[5:03:24] Trustee Rogers (probable): I don't think it needs to be in depth.

[5:03:25] Trustee Rogers (probable): They're relatively easy questions to answer.

[5:03:27] Trustee Rogers (probable): my approach to these types of things when they come to the executive committee or to myself as

[5:03:33] Trustee Rogers (probable): a chair is if it's input, I take it as input. If it's a specific question that we can answer,

[5:03:40] Trustee Rogers (probable): I take the approach that we should, when we can, we can answer those questions.

[5:03:46] Voice 12: Okay. We'll do our best there. So then that would deal with correspondence. So the next item is the

[5:03:55] Voice 12: work program which has been reviewed and amended uh version of our work program at this time

[5:04:01] Voice 12: obviously that may change once we start to action just council decisions and the like um

[5:04:07] Voice 12: are we happy to receive that for information at this time okay ceo yes sir thank you look at this

[5:04:15] Voice 12: the next meeting of the uh executive committee was scheduled for october 27th we have now

[5:04:20] Voice 12: scheduled a special meeting for October the 13th that's correct okay thank you and then the

[5:04:29] Voice 12: following full regular meeting will be October the 27th um I don't believe we have any closed

[5:04:36] Voice 12: items today it was

[5:04:39] Voice 7: minutes maybe uh trustee rogers has sent an email put forward a closed

[5:04:46] Voice 7: resolution for

[5:04:49] Voice 12: in camera yes mr

[5:04:52] Trustee Rogers (probable): chair i assumed we were going in camera so i was going to raise

[5:04:55] Trustee Rogers (probable): a couple of issues in camera while we were there um with an agenda and a and a and a

[5:05:01] Trustee Rogers (probable): thing so i assumed we're are we not is your proposal not can

[5:05:05] Voice 12: i just uh you are not privy

[5:05:07] Voice 12: to the conversation can i just check in with that trustee patrick oh you can't catch the

[5:05:12] Voice 12: very now okay

[5:05:13] Voice 12: i'm content you do we have a proper quotation for the item that you are wishing to

[5:05:22] Voice 12: discuss

[5:05:22] Voice 3: oh

[5:05:24] Voice 12: we're going to have a we're going to have a recess for a couple minutes and we'll

[5:05:29] Voice 12: organize the closed meeting and we'll go into closed meeting in five minutes okay dan yeah

[5:05:36] Voice 12: uh well okay

[5:05:40] Trustee Rogers (probable): i'm i'm sorry i'm a

[5:05:41] Voice 10: little confused but that's okay that's this perpetual state of

[5:05:45] Voice 10: affairs so dan we're just going into a

[5:05:52] Voice 12: recess for five minutes and then we will return with

[5:05:54] Voice 10: an in-camera motion

[5:05:58] Trustee Rogers (probable): okay sorry you waiting for an answer me sure yeah yeah i'm not trying to delay

[5:06:08] Trustee Rogers (probable): matters if people want to leave we can no

[5:06:10] Voice 12: no that's fine i just wasn't sure our communication

[5:06:13] Voice 12: was working here because they didn't get it we didn't have our microphone on and then i

[5:06:18] Voice 12: now got it on and so now we're going to recess for five minutes and we'll come back for the

[5:06:22] Voice 12: new camera session but

[5:06:23] Voice 10: that's all fine thanks so

[5:06:25] Voice 12: we

[5:10:49] Voice 10: want to bring that motion up for us

[5:10:51] Voice 12: laurie on the screen and i'll ask uh somebody to move it he's not he's coming i see him

[5:11:00] Voice 12: i can move

[5:11:01] Voice 14: it um i move that the meeting be closed the public subject to sections

[5:11:04] Voice 3: 91 f and j of the

[5:11:07] Voice 3: community charter in order to consider matters related to law enforcement if committee considers

[5:11:12] Voice 3: that disclosure could reasonably be expected to harm the conduct of an investigation under

[5:11:19] Voice 3: or enforcement of an enactment and information that is prohibited or information that

[5:11:25] Voice 3: if it were presented in a document would be prohibited from disclosure under section 21

[5:11:31] Voice 3: of the freedom information and protection of privacy act and that staff attend the meeting

[5:11:38] Voice 12: all right very good so that's moved and seconded waiting for and here all those in favor can i just

[5:11:45] Voice 3: ask also there's different ones down here is that for something else or should we add

[5:11:49] Voice 12: no that's okay thank you yeah yeah so

[5:11:54] Voice 12: i second so moved and seconded so then um

[5:11:56] Voice 12: i'll call for both of those in favor so that carries we're now in camera