Islands Trust Council regular meeting, October 21, 2021

[0:00:11] Voice 3: Okay, there it

[0:00:18] Voice 6: is. So now I can close this. How do I do that? Yeah,

[0:00:41] Voice 2: that's why I need

[0:00:42] Voice 2: to get rid of this window. And I have to figure out how to do that.

[0:00:49] Voice 2: Well, I don't need it. Oh, I can just close the Max Player. That's what I have to do.

[0:00:55] Voice 2: so I can go back to,

[0:00:58] Voice 10: where

[0:01:01] Voice 2: did it go, oh it's there.

[0:01:35] Voice 2: so um how are you

[0:01:38] Voice 2: i mean i know you your leg is sort of back pretty much

[0:01:45] Voice 2: i

[0:01:48] Voice 6: had

[0:01:53] Voice 2: my meniscus cleaned out about

[0:01:57] Voice 2: about

[0:01:58] Voice 5: six seven

[0:02:00] Voice 2: years ago it's very minor but it's surgery and it's the best thing that ever

[0:02:10] Voice 5: so

[0:02:11] Voice 2: we're um we're broadcasting now and um we're uh live so uh thank you very much for joining us

[0:02:19] Voice 2: nice to see some familiar gabriela faces again even if you have your masks on it's like i

[0:02:26] Voice 2: I recognize you all.

[0:02:27] Voice 2: It's very lovely to see you all.

[0:02:29] Voice 2: And of course, I haven't seen my co-trustees

[0:02:32] Voice 2: for many months, many, many months,

[0:02:35] Voice 2: except on a computer screen.

[0:02:38] Voice 2: And I want to take a moment,

[0:02:40] Voice 2: this is the regular meeting

[0:02:42] Voice 2: of the Gabriolo Island Local Trust Committee

[0:02:47] Voice 2: of October the 21st, I believe, of 2020.

[0:02:51] Voice 2: I want to start by, as always,

[0:02:54] Voice 2: was acknowledging with pleasure and with respect

[0:02:58] Voice 2: that we are meeting in the territory

[0:03:00] Voice 2: of the Coast Salish peoples and in particular here

[0:03:04] Voice 2: on Gabriel of the Sinaimik First Nation.

[0:03:07] Voice 2: I was reminded again of this being the first time

[0:03:13] Voice 2: that I've been here in over 18 months.

[0:03:16] Voice 2: What a beautiful part and wonderful part

[0:03:19] Voice 2: of Coast Salish territory it is.

[0:03:21] Voice 2: uh truly value and learn from our relationship with our first nation the first not our first

[0:03:27] Voice 2: nations the first nations of this area and the original inhabitants um and of course this is a

[0:03:33] Voice 2: time for deep reflection for all of us uh both on the national day for reconciliation and all the

[0:03:41] Voice 2: days before and after so i always uh i know both trustees sometimes like to acknowledge and say

[0:03:49] Voice 2: something before we start. Do we have any, Trustee Colbert?

[0:03:52] Voice 5: Sure, we're very close to

[0:03:54] Voice 5: Wolf City-Letson, which means close together, closer together. Gabriel stands between beaches,

[0:03:59] Voice 5: so we're learning some place names and a lot of gratitude to Elder Joe and Nancy for helping us

[0:04:03] Voice 5: on that journey. It's good to see everybody here in person.

[0:04:09] Voice 8: Yeah, and for myself too,

[0:04:11] Voice 8: I'm very grateful to have been able to live on this name of territory for the last 44 years,

[0:04:17] Voice 8: and the beautiful part of the FTC.

[0:04:22] Voice 2: Thank you.

[0:04:23] Voice 2: Thank you, trustees.

[0:04:24] Voice 2: So this is another evolution in our attempt to cope with

[0:04:33] Voice 2: or evolve with COVID.

[0:04:35] Voice 2: As you may know, the Emergency Health Orders Act,

[0:04:39] Voice 2: and I may have that name wrong,

[0:04:41] Voice 2: it might be the Public Emergency Health Orders Emergency Act,

[0:04:43] Voice 2: has expired, and so we're back to in-person meetings.

[0:04:48] Voice 2: It became obvious that many people on the islands wanted to have some form of a recording and ability to continue to join us virtually.

[0:04:58] Voice 2: So we're starting that process. This is the first time on Gabriola. I've done a couple of other of these meetings so far.

[0:05:07] Voice 2: So this meeting is being, for those that are here, they can see the sort of Cyclops camera that's looking at us and also is our speaker.

[0:05:16] Voice 2: and I'm running the I'm personally running these the zoom and the meeting

[0:05:21] Voice 2: etc and so it's being broadcast staff will be able to join us over the zoom

[0:05:26] Voice 2: meeting it's being recorded and eventually will be posted on to the

[0:05:30] Voice 2: website just like we were doing before we haven't yet got to the step of being

[0:05:36] Voice 2: able to have people members of the community join us on the zoom meeting

[0:05:43] Voice 2: live and be able to interact with us in that way so we we do have but we're

[0:05:50] Voice 2: working towards that a truly hybrid meeting process so that we can we can be

[0:05:56] Voice 2: more available and more transparent and available as we continue on this we will

[0:06:01] Voice 2: be continuing with in-person meetings as well into the foreseeable future so this

[0:06:06] Voice 2: is our first attempt to try and accommodate all of that so thank you if

[0:06:11] Voice 2: If there's any glitches in the technology, I apologize, but we're working our way through it.

[0:06:19] Voice 2: So with that, I'm happy to be here on Gabriola for the first time.

[0:06:26] Voice 2: And I want to introduce a couple of people you'll see on your screen.

[0:06:29] Voice 2: In addition to me, you'll see your two local trustees.

[0:06:32] Voice 2: You'll see Trustee Colburn, who's on your screen.

[0:06:37] Voice 2: He's to my right.

[0:06:39] Voice 2: and trustee Langer as who's on my on my left but maybe on the right-hand side of

[0:06:44] Voice 2: your screen we also have with us nice to see you again Nadine it's lovely who's

[0:06:51] Voice 2: the recorder and we happen to have the regional planning manager Heather power

[0:06:55] Voice 2: with us this morning nice to see you as well Heather as well joining us on

[0:07:00] Voice 2: camera and you those of you who are watching online and see planners Sonia

[0:07:06] Voice 2: zubinich and um also planner uh theresa and i'm sorry theresa marikawa i believe it is but um

[0:07:15] Voice 2: i may have that rocks mahakawa sorry and um nice to see you we'll be hearing from both of them

[0:07:22] Voice 2: as we move into uh the various items on the agenda uh so thank you um so with that i think it's time

[0:07:33] Voice 2: to move into the agenda and call to order the meeting I have two items I'd

[0:07:41] Voice 2: like to add to the agenda one is if that's okay with trustees make sure it's

[0:07:48] Voice 2: alright under local trust committee projects under 8.3 I'd like to report on

[0:07:55] Voice 2: and perhaps have a discussion about the housing options project

[0:08:04] Voice 2: and the FPC, Financial Planning Committee meeting we had yesterday,

[0:08:11] Voice 2: just to report on the discussions that are going on there.

[0:08:15] Voice 2: So if that's okay with trustees, that's 8.3.

[0:08:18] Voice 2: And the regional planning manager and I indicated that perhaps

[0:08:23] Voice 2: before the closed meeting, we could, as third,

[0:08:29] Voice 2: well, it doesn't really fit there.

[0:08:33] Voice 2: Well, I'd like to before the closed meeting.

[0:08:35] Voice 2: So let's do it as 13.4 is proposed dates for 2022

[0:08:43] Voice 2: for LTC meeting dates.

[0:08:47] Voice 2: We can at least, we don't, we can either adopt them

[0:08:50] Voice 2: or at least float them out there today

[0:08:52] Voice 2: so people are aware of them and we can consider them is there anything that either trustee would

[0:08:57] Voice 2: like to amend or add to the agenda yeah so oh sorry i said yes

[0:09:02] Voice 2: trustee colbert i just wanted

[0:09:04] Voice 5: to check on the rainbow crosswalk that was added yeah

[0:09:11] Voice 2: it's here update

[0:09:13] Voice 5: screws is 6.2

[0:09:17] Voice 5: I

[0:09:18] Voice 2: saw it somewhere there it is it's 11.2

[0:09:21] Voice 5: there's

[0:09:23] Voice 2: no there's no material other than I have

[0:09:25] Voice 2: uh director Craig's report to read out yes

[0:09:29] Voice 5: and she did send a draft letter as well

[0:09:31] Voice 5: okay

[0:09:31] Voice 2: I don't think I've seen that but you guys can report on that okay so that's on the agenda

[0:09:37] Voice 2: and that's it then can I take the agenda approved as as amended thanks very much okay so let's

[0:09:46] Voice 2: start with 3.1 on the agenda and that is um trustee reports and who would like to go first

[0:09:53] Voice 2: today i've been looking to my right all day so why don't we go with trustee cole

[0:09:57] Voice 5: sure it's very

[0:09:58] Voice 5: short um i'm still catching up on trust council the package for that to be honest um so i had a

[0:10:07] Voice 5: couple meetings with the national climate caucus and we're looking at rural and remote communities

[0:10:12] Voice 5: and so I'm one of the members of that group

[0:10:15] Voice 5: leading into the big climate change conference.

[0:10:17] Voice 5: And we're looking at sort of things

[0:10:20] Voice 5: we can advocate for across the country that we all share.

[0:10:22] Voice 5: One of them is ministries of transportation

[0:10:24] Voice 5: in all provinces and territories

[0:10:26] Voice 5: and how they have a thank you.

[0:10:32] Voice 5: And what we can do across the country

[0:10:34] Voice 5: to advocate for safer, active transportation,

[0:10:37] Voice 5: low carbon emission transportation, that sort of thing.

[0:10:40] Voice 5: And also fire departments, land stewardship,

[0:10:42] Voice 5: First Nations, looking at where all the funding goes into silos and how to get them out of

[0:10:50] Voice 5: those silos and to work on more coordinated, inclusive approaches to community planning,

[0:10:56] Voice 5: land use planning.

[0:10:58] Voice 5: So that's a really interesting process and it's really interesting to hear from representatives

[0:11:03] Voice 5: from all different forms of government from right across the country and from First Nations

[0:11:07] Voice 5: representatives as well.

[0:11:07] Voice 5: also that's been an active part of my job and then just the local keeping up with the local

[0:11:16] Voice 5: happenings that's it okay

[0:11:18] Voice 2: thank you trustee goldberg trustee landry yeah

[0:11:21] Voice 8: for myself there

[0:11:24] Voice 8: relatively busy not too bad the regional planning committee on which i'm on and we're continuing to

[0:11:30] Voice 8: work a lot a lot of the water studies that are occurring that gave rule a water budget

[0:11:36] Voice 8: at nearing completion. We hope to get that soon. And for next term, we're going to be looking at,

[0:11:41] Voice 8: next year, we're going to be looking at a water study for Luskete and the Bowen Island and

[0:11:46] Voice 8: Sulphur Islands as well for a water budget. So there's a lot of water work going on and it's

[0:11:52] Voice 8: really quite exciting. I watched the, actually the community information meeting that was done

[0:11:58] Voice 8: on Galliano by William Shula on the September 1st. That was, it's actually really well worth

[0:12:03] Voice 8: while watching. It's quite, I learned quite a bit from it. The water tables, I always

[0:12:09] Voice 8: thought it's just a wall of water, but it's pressure. It's the difference in

[0:12:13] Voice 8: pressure that determines the water, the water level, the water table. And the

[0:12:18] Voice 8: other thing I never realized was that when you take away trees, the

[0:12:23] Voice 8: evaporation through the leaves actually draws up water from the ground, because the

[0:12:30] Voice 8: trees will draw the water up. So when you take a piece down, you actually get a drop

[0:12:34] Voice 8: drop in the water table. This is according to what I'm sure. So it's a two hour session but it's well worth it. And some of the questions were really good questions, I thought, salt water intrusion, I always thought it comes in, it stays in. And what he said is that may or may not. This depends on different circumstances. So it was actually well worth watching.

[0:12:59] Voice 8: Other things? Well, registering of wells. The deadline is March 2022 for commercial,

[0:13:11] Voice 8: multi-family, industrial. And if you don't have it registered by then, you may lose your water,

[0:13:19] Voice 8: right? First in time, first in rate. So it's really important. The other thing for private

[0:13:26] Voice 8: owner of divesting well is that if you register it, when a commercial comes in,

[0:13:34] Voice 8: license comes in, they will consider your well, the impact on your well. So I think

[0:13:40] Voice 8: it's important that people actually register well. I was reluctant before, I

[0:13:44] Voice 8: thought this is just a grab for more money, you know, tell me where my well is

[0:13:48] Voice 8: and we can charge you. But really, it is owned by the government and the

[0:13:54] Voice 8: you establish your well, you register it, you do establish your right to do it. So I'd encourage people to register it.

[0:14:06] Voice 8: Another thing,

[0:14:08] Voice 8: Dagenham Bay, there was some issue before. People were raising concerns about what was happening in Dagenham Bay,

[0:14:16] Voice 8: the liveaboards, etc. And I

[0:14:19] Voice 8: contacted the Navigation Protection Program, and it's a multi-jurisdictional issue.

[0:14:26] Voice 8: Voids, if it's voids, it is a navigation protection program, but if it's a homing tank discharge,

[0:14:35] Voice 8: they say refer to the Federal Transport Canada Office of Boating Safety, another department.

[0:14:44] Voice 8: And if it's an environmental issue for the federal protection, you go to DFO.

[0:14:49] Voice 8: And if it's liveaboard, it's a local jurisdiction.

[0:14:54] Voice 8: It's really a multiplicity of organizations that look at this situation and it's I think

[0:15:02] Voice 8: quite daunting in a way to try to figure out if you go to multiple issues, you're going

[0:15:07] Voice 8: to have to go to three different sites or four different places.

[0:15:12] Voice 8: Decidual effect is what I see happening there and then there's the provincial jurisdiction

[0:15:17] Voice 8: as well as it's just a federal

[0:15:20] Voice 1: trust

[0:15:23] Voice 8: council you will probably talk about it

[0:15:28] Voice 8: chair Rogers so I want some of the points there on the last meeting I said

[0:15:35] Voice 8: I would bring forward a sell power report I have a draft I haven't sent it

[0:15:41] Voice 8: off to I think barter yet but I will do that shortly and do it for the next

[0:15:47] Voice 8: meeting. I originally intended to have it ready for this meeting because I thought the cell power

[0:15:53] Voice 8: was on the agenda but it's not. So I'll just

[0:15:56] Voice 3: stop

[0:15:57] Voice 8: working on it and I'll do it for the next meeting.

[0:16:04] Voice 8: I really I think that's one thing I was happy to at Trust Council when somebody applies for a NATEP

[0:16:12] Voice 8: them. The Trust Council is looking at sponsoring the cost to them to do that. There

[0:16:19] Voice 8: is no substantial

[0:16:21] Voice 8: cost to the registration of doctors, whatever. I think that's a really good move on the Trust

[0:16:28] Voice 8: Council to do that. It makes sense that we don't burden them with something they want

[0:16:32] Voice 8: to give a benefit like that. I think that's it for now.

[0:16:36] Voice 8: okay thanks

[0:16:37] Voice 2: um just yes uh just a couple of comments related to your comments um

[0:16:43] Voice 2: uh yeah we don't the cell tower as i understand the application hasn't come to been referred to

[0:16:50] Voice 8: the two

[0:16:51] Voice 2: towns trust you i know there's been some commentary we're receiving copies of

[0:16:56] Voice 2: to date but it's the proposal um so yeah so since um i think it was september 9th

[0:17:04] Voice 2: number of things have have occurred uh yes we did have trust council um it was uh virtual um

[0:17:13] Voice 2: and uh you know the main the main focus of the we had a series of presentation or actually two

[0:17:21] Voice 2: major presentations one related to oil spill preparedness in the in the uh salish sea and

[0:17:28] Voice 2: on the coast here from the Coast Guard.

[0:17:31] Voice 2: And the second one was from San Juan County

[0:17:35] Voice 2: and a study they'd done related to response times

[0:17:39] Voice 2: for a vessel adrift and why that supports the case

[0:17:44] Voice 2: for another tug, hopefully based in Sydney.

[0:17:49] Voice 2: So we're cooperating with our friends in San Juan County

[0:17:54] Voice 2: around attempting to convince the federal government

[0:17:58] Voice 2: that another tug would be useful in that area.

[0:18:01] Voice 2: So those are our main presentations.

[0:18:03] Voice 2: The main piece of work that took place at the Trust Council was a discussion,

[0:18:10] Voice 2: and it was a lengthy discussion around the issue of how we were going to fund

[0:18:17] Voice 2: our trust policy statement engagement process.

[0:18:20] Voice 2: And eventually we had a vote, and the Trust Council approved

[0:18:24] Voice 2: improve a more fulsome trust policy statement engagement process that would include a number

[0:18:30] Voice 2: of on island they're in the process of reaching out right now with an rfp to find a consultant

[0:18:37] Voice 2: to deliver the engagement process there is lots of recognition that instead of looking at

[0:18:44] Voice 2: getting to first reading in december it'll be march most likely before we get there

[0:18:50] Voice 2: and but the point is is that there will be a more a more and different engagement process there was

[0:18:59] Voice 2: lots of discussion that it was important that we reach people that we don't normally hear from to

[0:19:06] Voice 2: reach out to communities and to individuals on the islands that we don't always hear from so that that

[0:19:13] Voice 2: was a spirited discussion it took a while a couple other things I wanted to flag some really good

[0:19:20] Voice 2: Good news came out in September, which affects the trust generally, which is the Al-Qasim

[0:19:26] Voice 2: Housoun, which is, Al-Qasim is the Squamish name for Housoun, biosphere has been approved

[0:19:32] Voice 2: by the United Nations, so it's now a UN-designated biosphere, and that's really been a cause

[0:19:39] Voice 2: for celebration, the trust has played a role through its trustees and through the trust

[0:19:45] Voice 2: generally and in uh for and moving that application forward although it was mostly driven by

[0:19:51] Voice 2: uh local volunteers and um and uh um and and activists in the area it's been a lot of work

[0:20:00] Voice 2: it's taken five years although they say that's actually one of the quickest processes they've

[0:20:04] Voice 2: ever seen patience is a virtue uh but it took five years and it's now recognized and so now

[0:20:10] Voice 2: the real work begins about how that what that means and how that will be activated but that

[0:20:15] Voice 2: was a moment of celebration i was um i was very pleased to be part of the uh a formal celebration

[0:20:23] Voice 2: and announcement uh about about a month ago now um the one thing i wanted to flag for you was

[0:20:32] Voice 2: was that yesterday was the financial planning committee meeting.

[0:20:39] Voice 2: We got the first look at our budget starting for next year, fiscal year,

[0:20:46] Voice 2: which is April 1, 2022, and it's daunting.

[0:20:55] Voice 2: If either of the trustees haven't looked at that first cut of the budget,

[0:21:00] Voice 2: It's a daunting budget because it provides for a fairly substantial, I mean, just the way it is, it provides for a fairly substantial property tax increase.

[0:21:09] Voice 2: We did some work yesterday on trying to find savings.

[0:21:14] Voice 2: One of the things that the Financial Planning Committee recommended yesterday was to, as much as possible, move all of our committees, including Trust Council and the Executive Committee, online as much as possible to save travel and meeting costs.

[0:21:31] Voice 2: So, for example, I mean, this will be decided eventually by Trust Council.

[0:21:35] Voice 2: One of the recommendations was that half of our Trust Council meetings become virtual and half become in person, which save about $50,000 a year to do that.

[0:21:44] Voice 2: um the other recommendations were that all of our committees go to go to virtual meetings

[0:21:51] Voice 2: financial planning trust policy regional planning except for once a year we thought it was important

[0:21:56] Voice 2: to maintain one in-person meeting and another recommendation was that two-thirds of the

[0:22:00] Voice 2: executive committee meetings go to a virtual format um there are times when it's important

[0:22:07] Voice 2: the executive meet person particularly when we're we have issues to deal with um or situations deal

[0:22:14] Voice 2: with with the cao but but we're trying to find ways to take the technology that we've learned

[0:22:21] Voice 2: how to use over the last two years and spread it throughout the the organization to try and save

[0:22:27] Voice 2: uh footprints ecological footprints and money um there were a number of other discussions about how

[0:22:33] Voice 2: to ways to save money i'll be talking about that a little bit more about in the context of gabriel

[0:22:39] Voice 2: generally because one of the items one of the uh areas that there was a lot of focus on was the

[0:22:47] Voice 2: was a variety of projects that are being proposed by various local trust committees and the regional

[0:22:53] Voice 2: planning committee that that uh have you know have dollar figures attached to them uh so those

[0:22:59] Voice 2: have become a bit of a focus of attention so uh anyway i'll talk about that a little bit more when

[0:23:05] Voice 2: we get to the item on on the uh housing and what is it it's called the bias by biosphere not

[0:23:12] Voice 2: biosphere by bio something and housing options cultural right biocultural that's it thanks um

[0:23:21] Voice 2: so that's uh that uh just so you know the next trust council which is in december will be in

[0:23:27] Voice 2: in person in victoria for the first time since march of 2020 um for most of us although we've

[0:23:35] Voice 2: passed a resolution to allow up to 10 trustees i think it's it was to attend virtually where

[0:23:42] Voice 2: our old policy was to allow only four but we're up to 10 so we probably will have somewhere between

[0:23:50] Voice 2: 18 and 20 trustees meeting in person in Victoria. I think that's all I would need

[0:23:57] Voice 2: to report at the moment but great to be back on Gabriel again. The next item is

[0:24:05] Voice 2: the electoral directors report and I have unfortunately director Craig could

[0:24:11] Voice 2: not be here I have a written report which I'll ask that somewhere the staff

[0:24:18] Voice 2: and get it up online but for a moment I'll just read it out. So we're ready so

[0:24:24] Voice 2: here's the report thank you for inviting me. Point one we're ready to get started

[0:24:30] Voice 2: on the Huxley Park phase two redevelopment the latest information I

[0:24:33] Voice 2: have is that the radius contracting will be on site next week to kick things off

[0:24:37] Voice 2: and get organized to minimize stress to the trees planted in compensation for

[0:24:42] Voice 2: those that will need to be removed to create skate park. Trees will be planned

[0:24:46] Voice 2: when the ground is moist likely during the winter thank you to the local trust committee for your

[0:24:52] Voice 2: discussion on the referral about the nanaimo airport the board gave third reading to the

[0:24:56] Voice 2: amendment bylaws during the june meeting and adopted them in july sorry

[0:25:01] Voice 5: chair is this this

[0:25:02] Voice 5: meeting or last week

[0:25:04] Voice 2: last week but that's the one she sent me let

[0:25:10] Voice 5: me just be the wrong attachment

[0:25:11] Voice 5: sorry

[0:25:11] Voice 2: my apologies you're right uh vanessa no that's what she sent me okay

[0:25:33] Voice 2: so she sent me the

[0:25:34] Voice 2: wrong one so that's um okay

[0:25:37] Voice 5: i've got it here i'll forward it to you

[0:25:38] Voice 2: sure sorry about that i didn't

[0:25:41] Voice 2: notice the date on it it

[0:25:43] Voice 5: sounded a bit of a date

[0:25:44] Voice 2: yes it does thanks for catching that um i don't

[0:25:50] Voice 2: know that's the old one where's the where's her new i know she sent me one earlier this week i

[0:25:55] Voice 2: I apologize for this.

[0:25:56] Voice 2: I just put her name in and that's what came up

[0:26:00] Voice 2: and I didn't recognize the date of it.

[0:26:02] Voice 2: But I know she sent me one earlier this week.

[0:26:25] Voice 2: That's for today.

[0:26:26] Voice 2: I'm wondering why.

[0:26:29] Voice 2: Oh, I'm not online here.

[0:26:31] Voice 2: That's why.

[0:26:33] Voice 8: Do

[0:26:34] Voice 2: one of you want to read it?

[0:26:36] Voice 2: Okay.

[0:26:40] Voice 2: My apologies.

[0:26:51] Voice 5: I'm able to attend this month's meeting in person, but at the following update this year,

[0:26:54] Voice 5: Huxley Park project is underway, anticipated to be complete this winter.

[0:26:57] Voice 5: Work on the Village Way Pass is continuing with modification of some of the culverts

[0:27:01] Voice 5: and improving the stability of the slopes.

[0:27:02] Voice 5: Planning is occurring in collaboration with the landowner of Padrona Marketplace

[0:27:05] Voice 5: to improve connections between the path and the commercial property.

[0:27:09] Voice 5: RDN staff and I have participated in a call with consultants

[0:27:11] Voice 5: retained by the Islands Trust LTC to investigate creating a path

[0:27:14] Voice 5: through the ferry terminal on the Village Way Path.

[0:27:17] Voice 5: The VIU consultant shared some information about the project,

[0:27:19] Voice 5: we showed some of the challenges the RDN faced in working on the village way path largely influenced

[0:27:23] Voice 5: by mobility requirements for work within rights of way. RDN is holding a series of webinars this

[0:27:29] Voice 5: fall on WellSmart, heat pumps, electric vehicles and home energy efficiency. Information can be

[0:27:35] Voice 5: found on the RDN website and under WellSmart septic smart workshops rebate will be held in 2022.

[0:27:42] Voice 5: RDN is accepting the applications until November 15th to volunteer on committees including the

[0:27:48] Voice 5: the Parks and Open Spaces Committee,

[0:27:50] Voice 5: Agricultural Advisory Committee,

[0:27:52] Voice 5: Drinking Water and Watershed Protection

[0:27:53] Voice 5: Technical Advisory Committee,

[0:27:55] Voice 5: and the Solid Waste Management Plan Monitoring Committee.

[0:27:58] Voice 5: It's a really long committee name.

[0:28:00] Voice 5: Information about these committees and applications

[0:28:01] Voice 5: for form can be found on the RDN website.

[0:28:04] Voice 5: Board received a 2021 operational plan

[0:28:07] Voice 5: on projects staff had completed in this year.

[0:28:10] Voice 5: Again, can be found on the website.

[0:28:11] Voice 5: Some items of interest,

[0:28:13] Voice 5: sustainable procurement cross policy,

[0:28:16] Voice 5: Tiny Homes, a plan review of the BC building code and relevant RDN land use planning bylaws and report to the Electoral Service Area Committee on the current status and legality of living in tiny homes.

[0:28:27] Voice 5: The next step in addressing affordable housing is to develop a regional housing strategy, which will once again begin once the social needs assessment in partnership with this trust committee is completed.

[0:28:37] Voice 5: completed. Part of that work will include creating a task force of stakeholders,

[0:28:41] Voice 5: considering partnerships and the creation of a regional affordable housing service

[0:28:45] Voice 5: and reserve fund. The report would also review and recommend building standards

[0:28:49] Voice 5: and parcel size requirements. Addition of an interactive heat map on the RDN

[0:28:55] Voice 5: mapping database showing location of new dwellings since

[0:28:58] Voice 5: 2016. Active and completed building permits since 2010 are also available. In

[0:29:04] Voice 5: 2022 staff will begin investigating the potential for rebate for water flow meter for wells which

[0:29:09] Voice 5: will assist well owners in better understanding the water usage. The board has approved the

[0:29:14] Voice 5: development cost charge of DCC bylaws to go towards three of the park amenities and four

[0:29:19] Voice 5: electoral areas including this one, the Electoral B. The bylaws will now go to the minister for

[0:29:25] Voice 5: review. Again you can find it on the website. I won't go into the summary of

[0:29:33] Voice 5: the development cost charges but and that's all available on the website. The

[0:29:39] Voice 5: board supported applying for 150,000, 154,000 let's say for fire smart funding

[0:29:46] Voice 5: for 2022, 45,000 which will go towards this area B. Gabriel, a volunteer fire

[0:29:53] Voice 5: Aardvark was able to apply for Firesmart funding for 2021

[0:29:55] Voice 5: and was successful in receiving a significant grant.

[0:29:57] Voice 5: Big thanks to Haley.

[0:30:00] Voice 5: Bennett there at the F with the new fire prevention officer.

[0:30:05] Voice 5: The GVFID is not eligible to apply in this upcoming Grand

[0:30:08] Voice 5: Winter. In order to continue with the fire smart coordinator

[0:30:10] Voice 5: based on Gabriel with 20,000 of the grant will if we see you go

[0:30:13] Voice 5: to the fire department for fire smart coordinator. Remaining

[0:30:16] Voice 5: money will go towards a fuel management prescription for

[0:30:18] Voice 5: Descanso Bay Regional Park and 22 hectares of Cox Community

[0:30:22] Voice 5: Park. The question of whether to require payment at the new

[0:30:26] Voice 5: RD&ED charging stations came in for the board. So they're

[0:30:32] Voice 5: looking at charges for that. Charges are anticipated to be installed and charges are anticipated to be

[0:30:37] Voice 5: installed in 2022. The charge for a review will be placed at Descanso Bay Regional Park. Climate Action

[0:30:41] Voice 5: Technical Advisory Committee endorsed a draft report on recommendations for the year to begin

[0:30:45] Voice 5: with the next two years to address climate change. Actions identified were those largely

[0:30:49] Voice 5: within the regional district's ability to influence provided good return on investment

[0:30:52] Voice 5: to a social equity lens. The next step for the report is to go to the board for endorsement.

[0:30:57] Voice 5: Budget applications should be considered in the planning cycle. Again, go to the website for more info.

[0:31:02] Voice 5: And the board received a 2020 indicators

[0:31:05] Voice 5: within the regional growth strategy,

[0:31:06] Voice 5: although area B isn't within the RGS report

[0:31:09] Voice 5: as a number of indicators in interest region

[0:31:10] Voice 5: including land use development, housing affordability,

[0:31:13] Voice 5: environmental quality indicators, and land use types,

[0:31:15] Voice 5: private managed forest land, agricultural land.

[0:31:18] Voice 5: Again, available on the website.

[0:31:22] Voice 5: RDN meetings are moving to a largely hybrid model

[0:31:24] Voice 5: of in-person and online.

[0:31:26] Voice 5: This will give flexibility to directors,

[0:31:27] Voice 5: community volunteers, and staff

[0:31:29] Voice 5: in the participating meetings.

[0:31:29] Voice 5: The next board meetings are October 26th and November 9th.

[0:31:33] Voice 5: They start at 1 p.m.

[0:31:35] Voice 5: The next Electoral Area Service Committee

[0:31:37] Voice 5: is on November 18th, also starts at 1 p.m.

[0:31:40] Voice 5: And the Area B Parks and Open Spaces Committee

[0:31:43] Voice 5: will be held on November 1st.

[0:31:44] Voice 5: And we're invited to attend or submit trustee reports

[0:31:47] Voice 5: that deals with parks-related issues in Area B.

[0:31:50] Voice 5: Respectfully submitted, Vanessa Craig.

[0:31:51] Voice 2: Thank you very much.

[0:31:52] Voice 2: And I finally found what had happened,

[0:31:56] Voice 2: so I apologize again, but thank you for that.

[0:31:58] Voice 2: not and as always to director Craig for her Folsom reports they are much

[0:32:04] Voice 2: appreciated and good sorts of information for all of us next to the

[0:32:08] Voice 2: item is the First Nations reports and my question is for either of the trustees

[0:32:13] Voice 2: whether you have anything to to say in relation to this section

[0:32:19] Voice 2: And

[0:32:19] Voice 8: other than doing my own personal research, I forgot to mention that the Regional Planning

[0:32:25] Voice 8: Committee has put forward support for a program for Indigenous youth to participate in a three-day

[0:32:38] Voice 8: meeting with elders and youth to talk about their relationship with the land, with water.

[0:32:44] Voice 8: This is funding that was put forward by the Healthy Watershed Initiative of BC.

[0:32:51] Voice 8: They're giving an extra $55,000 to the Trust to set up this program with them.

[0:32:57] Voice 8: What they're doing with them, not Samath Tribal Council,

[0:33:01] Voice 8: to have a three-day session with youth and elders,

[0:33:04] Voice 8: and also to produce three videos on youth

[0:33:09] Voice 8: use and in their use involvement with water, with their land, et cetera.

[0:33:16] Voice 8: So it's a bit of excitement acknowledgement of encouraging use to get involved with their history,

[0:33:26] Voice 8: basically.

[0:33:27] Voice 5: So that's I think

[0:33:30] Voice 8: that's all I'll say on that.

[0:33:31] Voice 8: Okay. Thanks, Trustee Cormack.

[0:33:32] Voice 5: I've reached out to the senior governmental policy analyst, Lisa Wilcox, with the trust, and we're

[0:33:38] Voice 5: we're looking at setting up another regular meeting

[0:33:40] Voice 5: with some of our presentation to discuss for Calgary Met

[0:33:42] Voice 5: and just sort of reestablish those regular meetings.

[0:33:47] Voice 5: Okay, great.

[0:33:49] Voice 2: Happy to help if that comes up.

[0:33:51] Voice 2: Just one other thing while we're talking

[0:33:53] Voice 2: about this issue and budget,

[0:33:59] Voice 2: there is a proposal to continue

[0:34:04] Voice 2: the cultural heritage mapping project for the organization.

[0:34:07] Voice 2: in cooperation with a number of First Nations consultants,

[0:34:14] Voice 2: indigenous consultants, and that is aimed at trying

[0:34:18] Voice 2: to identify and map cultural heritage areas

[0:34:26] Voice 2: that aren't currently identified and that we can utilize

[0:34:31] Voice 2: to try and protect those areas.

[0:34:33] Voice 2: How that's gonna play out in the long run,

[0:34:35] Voice 2: how we end up doing that was yet to be determined uh anyway that's also in our um trust council

[0:34:43] Voice 2: budget at the moment for next year although work has already started um okay so thanks that's the

[0:34:52] Voice 2: reports uh we're now at town hall so this is your opportunity if you wish to speak to your trustees

[0:34:58] Voice 2: related to any issues on the agenda or not on the agenda

[0:35:03] Voice 2: that relate to the work that we do,

[0:35:05] Voice 2: please just let me know that you'd like to talk.

[0:35:09] Voice 2: And I remember that you're being,

[0:35:10] Voice 2: well, you won't be visually recorded.

[0:35:13] Voice 2: Your comments are being recorded live

[0:35:16] Voice 2: and also recorded for broadcast live

[0:35:19] Voice 2: and recorded for further, yes.

[0:35:21] Voice 2: Yes, nice to see you Nancy, go ahead.

[0:35:24] Voice 4: Oh,

[0:35:25] Voice 2: I'm sorry, I saw your hand, was

[0:35:26] Voice 4: your hand up?

[0:35:28] Voice 4: I had no problem with the waiving of the public hearing in regards to the addition of a use in

[0:35:36] Voice 4: Seville Bay at Lake Maria but I very much have concern and would like the trust committee to

[0:35:44] Voice 4: reconsider waiving the requirement of the public hearing for a trust initiated amendment bylaw

[0:35:53] Voice 4: law, it would be autocratic not to proceed to public hearing,

[0:35:59] Voice 4: seeing that it was initiated by the Local Trust Committee,

[0:36:02] Voice 4: which means that you are not opening to receiving input.

[0:36:09] Voice 4: I have some concerns about the by-law.

[0:36:15] Voice 4: The OCP mentions community center, the amended by-law,

[0:36:20] Voice 4: use the same terminology that was used for Hope Center,

[0:36:24] Voice 4: Community Resource Center, and I believe that the definition

[0:36:28] Voice 4: is very vague because the word resource should be eliminated

[0:36:32] Voice 4: if it was to be consistent with the OCP. And if you don't have to have, if you don't

[0:36:37] Voice 4: want to go to the OCP amendment bylaw, not only in the definition but also in the

[0:36:41] Voice 4: text, you would have to not use the word Community Resource Center

[0:36:45] Voice 4: in this particular thing. Anyway, that I

[0:36:48] Voice 4: would like the trust committee to consider not to waive the requirement of the public hearing in

[0:36:55] Voice 4: um dispatch and to review the definition of community center once you have removed the

[0:37:04] Voice 4: world resource because it is really really open for interpretation and it would have to be clarified

[0:37:11] Voice 4: somehow so it would be nice if the process was continued a bit

[0:37:15] Voice 4: secondly i would like to

[0:37:17] Voice 4: to suggest to the local trust committee to mimic what was done with past local trust

[0:37:25] Voice 4: committees, especially in the 80s and the early 90s. I mean, in the 90s and the 2000s

[0:37:32] Voice 4: early, the trust committee was publishing monthly in the local newspapers, a monthly

[0:37:39] Voice 4: report of the local trust committee. And they would take turns. Sometimes it would be one

[0:37:44] Voice 4: trustee sometimes it would be the second trustee and that way the community had a written report

[0:37:52] Voice 4: of what had happened during the month um at the local prosecutor and i thought it was it would be

[0:38:00] Voice 4: well received thank you can

[0:38:05] Voice 2: i just ask a question um about your first comment about not waiving the

[0:38:10] Voice 2: public hearing um do you feel like you've had an opportunity to express your point of view about

[0:38:15] Voice 2: the the bylaws

[0:38:16] Voice 4: actually i was confessed that i just got to look into this and i wrote written

[0:38:21] Voice 4: to the epc because i read in the agenda package their their report and i asked them have you

[0:38:28] Voice 4: considered this i might be overthinking it but no i don't feel like i've had at the time but

[0:38:34] Voice 4: i don't know when you are planning to have the public hearing but i would rather see

[0:38:39] Voice 4: because it was local trust committee initiated project is not as a response to an application

[0:38:46] Voice 4: it would make it would be fairer for the community to have at least that level of participation

[0:38:55] Voice 4: into this project it would be autocratic otherwise to my mind i don't believe that there has been

[0:39:03] Voice 4: been ever, at least on Vabriola, there's been plenty of local

[0:39:07] Voice 4: trust committee, well plenty, some local trust committee

[0:39:11] Voice 4: initiated bylaw amendments, but I have never seen a public

[0:39:16] Voice 4: hearing being waived in those circumstances. That's all.

[0:39:23] Voice 2: Thank you. Thank you.

[0:39:27] Voice 2: Anybody else? Yes, I know. Yes, Ms.

[0:39:30] Voice 2: Heathering.

[0:39:32] Voice 2: I

[0:39:33] Voice 10: had two quick questions. Could I also add a third one that

[0:39:36] Voice 10: could be an opinion also on this same issue

[0:39:39] Voice 12: none

[0:39:40] Voice 10: of these are to do with the behavioral affordable

[0:39:42] Voice 10: housing society application so my opinion on this same issue would be that um the last the last lpc

[0:39:54] Voice 10: meeting of the 1b4 passed a motion to waive the public hearing and it was and then that was

[0:40:00] Voice 10: published in the paper and my memory is that there was a comment about still ways the public could

[0:40:05] Voice 10: would communicate.

[0:40:08] Voice 10: So in my opinion, having a public hearing

[0:40:11] Voice 10: is just only one of several ways

[0:40:13] Voice 10: that the public can offer their opinions.

[0:40:17] Voice 10: That's my comment on that.

[0:40:19] Voice 10: My two questions are number one,

[0:40:22] Voice 10: 11.1, the model fees bylaw.

[0:40:27] Voice 10: And if you go to page 59 in the agenda,

[0:40:34] Voice 6: where

[0:40:35] Voice 10: it actually shows what the fees are,

[0:40:38] Voice 10: And I'm looking at the first part, which is the change in the OCP or the LUB.

[0:40:45] Voice 10: And I see those fees, and I see no reduction of fee for affordable housing applications by charities or nonprofits.

[0:40:55] Voice 10: And in the current Gabriola fees bylaw, there is.

[0:41:01] Voice 10: And I tried to read the whole submission here, and I didn't see anywhere.

[0:41:09] Voice 10: or there was an acknowledgement of any permission

[0:41:15] Voice 10: for local trustees, local trust committees

[0:41:17] Voice 10: to decrease a fee for such an application.

[0:41:23] Voice 10: There is, of course, the opportunity

[0:41:25] Voice 10: for the executive committee to sponsor it.

[0:41:28] Voice 10: But I'd just like to raise for your ask

[0:41:31] Voice 10: that you consider adding in a lower fee

[0:41:37] Voice 10: fee for affordable housing applications sponsored by charities for non-profits um so for example

[0:41:46] Voice 10: the current fee is five thousand dollars i think and the reduced fee for affordable housing is

[0:41:51] Voice 10: one thousand dollars and that made a huge difference for us in terms of the fee to pay

[0:41:55] Voice 10: so that's the first thing i'd like to raise okay

[0:42:00] Voice 2: do you want to you're on the regional

[0:42:02] Voice 2: planning committee do you want to address that at all

[0:42:04] Voice 8: yeah uh well this is this is a model fee

[0:42:07] Voice 8: fee bylaw for all of the trust committees it's a starting point you know a number of LTCs are

[0:42:14] Voice 8: going to have different different fees for different items and they're going to somehow

[0:42:20] Voice 8: have to try to match them together with the model fee bylaw and there will be some adjustments to it

[0:42:26] Voice 8: I know Gabriel has a thousand dollars they also have the option of applying for sponsorship so

[0:42:36] Voice 8: So if you have the $1,000 or the $5,000, the sponsorship is still there.

[0:42:41] Voice 8: It does become an issue in terms of trying to get together the $5,000.

[0:42:46] Voice 8: Ultimately, whether it's $1,000 or $5,000, if the sponsorship,

[0:42:51] Voice 8: it's almost academic other than the process for the society

[0:42:56] Voice 8: in trying to pull that together.

[0:42:59] Voice 8: So that's really the key there.

[0:43:02] Voice 8: It's going to take some work for staff to try to figure out

[0:43:06] Voice 8: where our bylaws fit with the model bylaw and there's also the potential for the trust

[0:43:15] Voice 8: committee to reduce it by 20 percent i don't i

[0:43:19] Voice 10: is that written into the um bylaw speculations here

[0:43:25] Voice 8: that's in the model

[0:43:25] Voice 8: bylaw is

[0:43:27] Voice 10: it okay i guess i missed that yeah 20

[0:43:29] Voice 10: okay but

[0:43:30] Voice 8: the key is that

[0:43:33] Voice 8: that right now we're not collecting much money

[0:43:36] Voice 8: in terms of the costs incurred for applications.

[0:43:40] Voice 1: I recognize that, yeah.

[0:43:41] Voice 8: And I'm not

[0:43:42] Voice 1: contesting the new numbers.

[0:43:44] Voice 8: We don't collect it.

[0:43:45] Voice 8: The general populace pays the costs.

[0:43:49] Voice 8: And what we're trying to do is move

[0:43:51] Voice 8: towards cost recovery as best as possible,

[0:43:54] Voice 8: as close as possible.

[0:43:56] Voice 8: Most of the applications are an improvement to land,

[0:44:01] Voice 8: whether subdivision or whatever.

[0:44:03] Voice 8: or development variance permit, again,

[0:44:06] Voice 8: it's an increase in equity value, generally speaking.

[0:44:09] Voice 8: So should that person pay for that cost?

[0:44:14] Voice 8: I believe they should.

[0:44:16] Voice 10: Anyway,

[0:44:16] Voice 8: it's a process that staff will have to,

[0:44:18] Voice 8: if we report it on this,

[0:44:20] Voice 8: that will come back with a draft for us to discuss.

[0:44:25] Voice 10: Well, so thank you.

[0:44:27] Voice 10: And I'm certainly not referring to the overall costs,

[0:44:31] Voice 10: the fees or the fact that using a cost recovery basis is,

[0:44:36] Voice 10: I'm not disputing that.

[0:44:39] Voice 10: I'm just asking about this particular addition.

[0:44:43] Voice 10: And I would encourage you to think about

[0:44:46] Voice 10: putting it in the model by law,

[0:44:50] Voice 10: this significant reduction for affordable housing projects

[0:44:55] Voice 10: because of the trust council's commitment

[0:44:57] Voice 10: to affordable housing on the island.

[0:45:00] Voice 10: it so that's i just wanted to raise that consideration and

[0:45:03] Voice 8: ultimately whenever it's

[0:45:04] Voice 8: passed here we'll have to go to executive or final approval i mean on the executive

[0:45:09] Voice 8: am i am i

[0:45:11] Voice 8: right that they

[0:45:11] Voice 2: are regional i don't sit on the regional planning committee but they

[0:45:14] Voice 2: actually considered this issue of a reduced fee for uh affordable housing but thought that that

[0:45:20] Voice 2: could be dealt with through the sponsorship or is that the way it played out

[0:45:23] Voice 8: i can't the sense

[0:45:28] Voice 2: I think this idea of a reduced fee for affordable housing or other types of projects is a bit unique to Gabriola, isn't it?

[0:45:41] Voice 9: Because

[0:45:42] Voice 2: I can recall providing voting on sponsorship fees for, for example, Denman, and it was the full rate.

[0:45:51] Voice 2: it right yeah whereas um the one for gabriola was as was said was a smaller amount so it's a

[0:45:58] Voice 2: bit of a it my my understanding is it was a may not be the only place but it was been unique to

[0:46:03] Voice 2: gabriela is that right yes okay but thank you appreciate the comment what was your other

[0:46:10] Voice 2: question um

[0:46:10] Voice 10: so now i'm going to agenda item 12.4 this is the list of applications and specifically

[0:46:18] Voice 10: on page 70. So on page 70, it shows two applications from

[0:46:29] Voice 10: Center Stage Holdings. Yeah. I mean, three. So the first one is

[0:46:35] Voice 10: a is a three lot subdivision. And then two, two parts down,

[0:46:41] Voice 10: it says it's changed to a six lot subdivision. But then it

[0:46:45] Voice 10: because the addition of three can handle lots of Gabriel a

[0:46:49] Voice 10: subdivision potential map just shows an additional three for that parcel meaning four all together

[0:46:59] Voice 10: so i don't i'd like to understand how this application for six could happen i'm wondering

[0:47:05] Voice 10: if they're proposing a bare land strata or is there some other reason that it could be six

[0:47:13] Voice 8: i didn't answer the chair i didn't quite catch what i've been talking about the bill about now

[0:47:18] Voice 8: Yes, we're talking about the

[0:47:20] Voice 10: new Gabriel subdivision potential map.

[0:47:25] Voice 10: Oh

[0:47:25] Voice 8: yeah, yes. There was an

[0:47:28] Voice 8: issue with the coding behind it because I know that

[0:47:33] Voice 8: with Twin Beads Mall it showed additional three and it shouldn't actually say additional two

[0:47:42] Voice 8: because it's additional to what exists currently.

[0:47:46] Voice 8: So I know that, and I talked to Sonia about that a lot

[0:47:49] Voice 8: of them, that there was a coding issue around there.

[0:47:52] Voice 8: It was

[0:47:53] Voice 8: three, but it should actually say two.

[0:47:56] Voice 8: Yeah,

[0:47:56] Voice 2: and I do have Sonia Zupanich,

[0:48:00] Voice 2: who is the planner attached to that on screen

[0:48:03] Voice 2: and she's ready to speak to your question.

[0:48:05] Voice 2: So

[0:48:05] Planner Zupanec: Sonia

[0:48:06] Voice 2: over to you.

[0:48:07] Planner Zupanec: Thank you.

[0:48:08] Planner Zupanec: We will remove the first reference of the application since that file is closed now for the three-lot subdivision.

[0:48:16] Planner Zupanec: We will likely also be closing the 17-lot subdivision file as we're pending a new application for a different configuration of lot layouts.

[0:48:27] Planner Zupanec: So currently we have a six-lot layout request for lot number 20, and that's what we'll be proceeding with.

[0:48:36] Planner Zupanec: and we expect a revision which would trigger a new subdivision application new fees a new referral

[0:48:43] Planner Zupanec: response for the second center stage holdings property so the maximum number of lots is still

[0:48:51] Planner Zupanec: the same the configuration between the two parcels of the center stage holdings is what is currently

[0:48:59] Planner Zupanec: still in flux so we will update the applications log to make sure that there isn't three open

[0:49:06] Planner Zupanec: in files because that's not the case we'll actually only ever have two for that um company

[0:49:13] Planner Zupanec: but um you know two of them right now are one's closed and the other is it's going to be closed

[0:49:19] Planner Zupanec: shortly does

[0:49:23] Voice 2: that answer your question yes

[0:49:24] Voice 10: thank you very much okay

[0:49:25] Voice 2: so thank you and i know and i

[0:49:27] Voice 2: i was aware that this was still in flux as they're trying to work out the issues with that thank you

[0:49:32] Voice 2: for sonya for stepping in and helping us out there um okay and thank you we have your comments on the

[0:49:38] Voice 2: the fees bylaw anything further from uh town hall no okay uh well thank you very much for your

[0:49:48] Voice 2: commentary i think um i'm assuming because sonya heard your question that the mic is working quite

[0:49:54] Voice 2: well and that she can hear as well as we can hear her so um i was wondering about that but thank you

[0:50:02] Voice 2: yeah actually she says sound is good but the camera is off for now not but i turned it back on

[0:50:07] Voice 2: so hopefully i i don't know how it turned off but hopefully it's all good now so the sound is good

[0:50:13] Voice 2: and so that takes us to uh there are no uh we're into the minutes so that takes us back to the

[0:50:21] Voice 2: the package and we're on page four uh the minutes of september the 9th uh trustees any concerns

[0:50:29] Voice 2: comments yes one

[0:50:32] Voice 8: change sure it's on the draft section that's 3.2 trustee

[0:50:38] Voice 8: reports it where it says that's on page

[0:50:42] Voice 2: 5 of the package yeah

[0:50:44] Voice 8: yeah page 5 we're

[0:50:47] Voice 8: under my reporting under these first simple the first bullet says challenges

[0:50:54] Voice 8: experience and meeting revised post polish your statement it should say in

[0:50:58] Voice 8: reading the revised trust policy statement the word meeting should be

[0:51:03] Voice 8: reading that okay okay just

[0:51:08] Voice 8: that yeah

[0:51:09] Voice 2: anything else

[0:51:10] Voice 8: we got

[0:51:13] Voice 2: that in a detail

[0:51:14] Voice 8: okay

[0:51:15] Voice 2: nothing so with the amendment can we adopt the minutes

[0:51:20] Voice 2: as as a method yeah thank you very much we have is no resolutions without

[0:51:26] Voice 2: meeting and we have a copy of the on page 12 we have a copy of the minutes

[0:51:35] Voice 2: from the the APC trustees are there any questions or comments this issues on our

[0:51:42] Voice 2: agenda a little bit later any question about the actual minutes themselves no

[0:51:47] Voice 2: nothing then we'll take it we'll just have those for a receipt thank you very

[0:51:52] Voice 2: much then we have the business arising from the minutes we have the follow-up

[0:51:57] Voice 2: action list does anybody have any questions for any of the staff related

[0:52:03] Voice 2: to any of the minutes I just want to flag that I've been following the Acorn

[0:52:11] Voice 2: Island issue and and we know we're waiting for the heritage conservation

[0:52:16] Voice 2: and I just want to note that Ian Cox, who's the planner that's been working on that,

[0:52:22] Voice 2: and many other things, is leaving at the trust as of the end of October

[0:52:26] Voice 2: and thank him for his work.

[0:52:31] Voice 2: I wrote him and said, I'm sorry we didn't get to finish Acorn Island

[0:52:34] Voice 2: because I was really looking forward to sort of finishing off

[0:52:39] Voice 2: what was a very interesting application, and someday I hope to get out there.

[0:52:44] Voice 2: anyway anybody else have any questions or comments related to the follow-up

[0:52:49] Voice 2: action nothing from either the trustee

[0:52:52] Voice 5: well that

[0:52:56] Voice 2: is an issue we've lost to in

[0:52:59] Voice 2: the last last three months two months what's

[0:53:05] Voice 5: the process for emergency

[0:53:06] Voice 5: incorporation yeah

[0:53:10] Voice 2: uh i don't even want to go there uh we still have one two three four planners

[0:53:22] Voice 2: and uh a fabulous regional planning manager they're all wonderful i'll just say that yes

[0:53:29] Voice 2: we've done this um and i was talking on the way over in the ferry with the regional planning

[0:53:33] Voice 2: manner i've been through this scene before where we've had planners leaving and it's never

[0:53:38] Voice 2: comfortable because there is only a certain amount of time to do the work that's assigned and we all

[0:53:44] Voice 2: have to be a little bit more patient so there's

[0:53:46] Voice 8: also all the information in their head that's

[0:53:49] Voice 8: maybe not on paper

[0:53:49] Voice 2: that's absolutely true and uh like one hopes that that they're all good

[0:53:55] Voice 2: recorders of their thoughts but i know that um i see planner cox everywhere and we uh and planner

[0:54:02] Voice 2: or sawyer who had a number is it west sawyer wasn't it ron

[0:54:05] Voice 2: what's last name um and now we

[0:54:07] Voice 2: uh they're not here and then the the recruitment processes become a little slower than it used to

[0:54:16] Voice 2: be and it was never quick to begin with uh so that's a big issue for us so thanks for noting

[0:54:22] Voice 2: that and um okay if there's no questions regarding the follow-up action list uh then the next question

[0:54:30] Voice 2: item I have and I'm not sure who put this on but the update on the Church

[0:54:35] Voice 2: Spruce Road opening and fault and clarification of public trail

[0:54:38] Voice 2: connections for discussions that you

[0:54:40] Voice 5: it's a request from the public that I

[0:54:43] Voice 5: received regarding just the trail connections within the new world

[0:54:51] Voice 5: openings I want to thank there was an advertisement in the newspaper thanking

[0:54:54] Voice 5: Thank you, people, and it was unfortunate.

[0:54:58] Voice 5: Ms. Planner Sonia Zupanich worked on that file a lot,

[0:55:01] Voice 5: as did a lot of the other planning staff,

[0:55:03] Voice 5: so thanks for the work on that.

[0:55:06] Voice 5: And my questions are for Planner Zupanich, I believe.

[0:55:10] Voice 5: Just where do people walk?

[0:55:12] Voice 5: Where are the connection points and the trails

[0:55:15] Voice 5: that were set out within the referrals

[0:55:18] Voice 5: in the subdivision process?

[0:55:23] Planner Zupanec: Sure, I can't speak on behalf of the regional district,

[0:55:26] Planner Zupanec: and Nanaimo Parks Department in terms of where they're at in terms of public mapping and

[0:55:31] Planner Zupanec: information to convey safe passage through that site. So I would encourage you to communicate

[0:55:39] Planner Zupanec: with any of your constituents about this that they contact the RDN Parks Planning Department

[0:55:43] Planner Zupanec: who would be updating their trails mapping and other tools that they use to communicate access

[0:55:53] Planner Zupanec: points. As this is just recently been transferred over, there's no magical team with signage and

[0:56:02] Planner Zupanec: mapping ready to go the moment that it's done, because of course, we've been waiting quite a

[0:56:07] Planner Zupanec: while for all the conditions to be lifted for the subdivision. So this is the point in time where now

[0:56:12] Planner Zupanec: it becomes an actionable work item for the RDN staff. So everybody's patience is really encouraged.

[0:56:20] Planner Zupanec: encouraged we know everyone's been waiting uh so hang in there a bit longer because the rdn staff

[0:56:27] Planner Zupanec: have some work to do to ensure that signage and other issues that they want in place

[0:56:33] Planner Zupanec: is there before people start wandering around looking for the the public access routes so

[0:56:41] Planner Zupanec: a little bit more patience is likely required the location of those maps or those trails and

[0:56:48] Planner Zupanec: dedications in the park boundaries are not substantially different than what was agreed

[0:56:54] Planner Zupanec: upon during the rezoning stage there was only one statutory right away for a trail that has changed

[0:57:01] Planner Zupanec: in shape and location to accommodate topography but everything else is as was prescribed during

[0:57:10] Planner Zupanec: your rezoning so if people are still referring to that original mapping during that stage that's

[0:57:17] Planner Zupanec: where we're at but i defer to the regional district of nanaimo parks department to publicly

[0:57:23] Planner Zupanec: release those locations and give everyone the green light to start using those corridors

[0:57:29] Planner Zupanec: thank you okay

[0:57:32] Voice 2: any follow-up that answers your question thanks

[0:57:35] Voice 5: a lot

[0:57:37] Voice 2: uh thanks very much

[0:57:38] Voice 2: on him okay so that takes us to second and figure out how to do that is alright

[0:57:56] Voice 2: we're at applications and referrals so the first item on the agenda is the GBP

[0:58:06] Voice 2: sorry GBDBP 2021

[0:58:10] Voice 2: Ellen's for Egan and Kloos

[0:58:12] Voice 2: is there anybody from the applicant here with us today

[0:58:15] Voice 2: okay thank you we'll get to you in a moment

[0:58:18] Voice 2: so we have thank you welcome

[0:58:21] Voice 2: we have a staff report that starts at page 18 of the package

[0:58:29] Voice 2: this is a DBP application

[0:58:31] Voice 2: application we have planner uh who's going to present this and so we'll ask the planner to

[0:58:38] Voice 2: present we'll see if there's any questions for the planner and then i'll i'll give you the

[0:58:42] Voice 2: opportunity to speak what's your last name

[0:58:43] Voice 6: okay you're

[0:58:46] Voice 2: mr ellis thank you okay we'll get to you

[0:58:48] Voice 2: in a moment thank you so over to you planning me would

[0:58:52] Voice 7: be great i wasn't sure if jerry was there

[0:58:53] Voice 7: um so this is a variance request for a gabriel of property at 1045 horseshoe road in the agricultural

[0:59:01] Voice 7: cultural zone. You may recall that a development permit application for this property came before

[0:59:08] Voice 7: the LTC in August of last year and part of the proposed construction at that time, the single

[0:59:15] Voice 7: family modular home, was in the development permit area 3. So the LTC ended up issuing that

[0:59:24] Voice 7: development permit and then the RDN issued the building permit so that they could begin construction

[0:59:29] Voice 7: of the home and the applicant has noted that it was then that an error occurred while pouring

[0:59:36] Voice 7: the concrete foundation for the home and then a surveyor came to confirm the setbacks

[0:59:41] Voice 7: at which point it was discovered that the northwest corner of the foundation is slightly

[0:59:47] Voice 7: askew and projects approximately 10 and a half inches or 27 centimeters into the 10 meter setback

[0:59:56] Voice 7: from the front lot line. So the applicant's requesting

[1:00:00] Voice 7: variance to relax the front lot line setback from 10 meters to 9.73 meters for that small portion

[1:00:07] Voice 7: of the home. Notice for this, DVP was mailed to neighboring property owners in advance of this

[1:00:13] Voice 7: meeting and staff have not received any public comments about this application. So as noted on

[1:00:20] Voice 7: page one of the staff report, staff's recommending approval of this variance request as the

[1:00:27] Voice 7: encroachment into the setback is minor it faces the front lot line off of Horseshoe Road and such

[1:00:32] Voice 7: a variance request appears to have little to no impact on neighboring properties or any anticipated

[1:00:38] Voice 7: negative effect on sensitive ecosystems and even this portion of the foundation is outside of the

[1:00:45] Voice 7: development permit area as well so it doesn't affect the development permit that was previously

[1:00:50] Voice 7: issued so staff's recommended wording for resolution can be found on page 18 of the agenda

[1:00:56] Voice 7: thank

[1:00:58] Voice 2: you very much questions for the planner from either of the trustees nothing from trustee

[1:01:01] Voice 2: colburn uh

[1:01:02] Voice 8: no just a comment i'm glad which is i guess one of the dangers is when you try to

[1:01:07] Voice 8: place something really close to the line where you can't cross and you know like it was supposed

[1:01:15] Voice 8: to be i think 10.3 meters on the road the danger there if there is an error like this and i assume

[1:01:22] Voice 8: that there was some survey error that they would have put the markers down and somehow about move

[1:01:28] Voice 8: or whatever um yeah so it's it's not a big thing but it's certainly a warrant considering when you

[1:01:37] Voice 8: want to go close to the line you better give yourself more leeway than just 0.3 okay but

[1:01:44] Voice 8: But the other than that, no, I have one question, which is, there's a copy to a bio-enforcement.

[1:01:50] Voice 8: Is that a standard procedure on a development directs permit?

[1:01:54] Voice 8: Because there is no bio-enforcement issue with this file.

[1:01:59] Voice 10: I

[1:02:00] Voice 8: just wondered about that.

[1:02:01] Voice 10: It's not standard, but maybe Ray's can speak to why she put them in.

[1:02:07] Voice 2: I'm just curious about it.

[1:02:08] Voice 2: Did you hear the question?

[1:02:09] Voice 7: Yes.

[1:02:10] Voice 7: Yeah, so I just assumed that I guess if it was not approved

[1:02:20] Voice 7: that it might be a thing that Warren might want to consider.

[1:02:24] Voice 2: Okay, thank you.

[1:02:27] Voice 2: So that's the staff report.

[1:02:29] Voice 2: Mr. Allens, do you have anything you have to say

[1:02:32] Voice 2: and you'd like to add or in particular,

[1:02:34] Voice 2: whether there's anything in the staff report

[1:02:36] Voice 2: that you would like to clarify or contradict?

[1:02:41] Voice 6: You know what, I'd just like to thank the staff

[1:02:44] Voice 6: for putting this forward and we're really happy.

[1:02:49] Voice 6: Okay, we'll see you.

[1:02:51] Voice 6: Okay,

[1:02:51] Voice 2: thank you, thank you for that.

[1:02:53] Voice 2: Okay, any questions for the applicant?

[1:02:56] Voice 2: Either of you, does someone want to make a motion?

[1:02:58] Voice 8: Okay, I'll move that the Beaverville Highland

[1:03:02] Voice 8: Local Trust Committee approved issuance

[1:03:04] Voice 8: of development permit variant GB-DBP 2021.3

[1:03:09] Voice 8: and Bradford, Egan and Coos.

[1:03:11] Voice 2: second second second any discussion from either trustees no then i'll just call the vote all in

[1:03:18] Voice 2: favor and that's one two three all hands up thank you that's approved so thank you your veterans

[1:03:23] Voice 2: will be granted thank you very much for attending um so that moves us on then to uh the next which

[1:03:32] Voice 2: which is the Gabriel rezoning 2020.1

[1:03:37] Voice 2: Housing Society verbal update.

[1:03:41] Voice 2: Is there somebody that's going to give us a verbal update

[1:03:44] Voice 2: on that?

[1:03:45] Voice 2: I asked us to be on just to sort of get us a sense

[1:03:48] Voice 2: of where we were at because it's been nine months

[1:03:52] Voice 2: since we had our last process and passed the bylaws.

[1:03:56] Voice 2: I don't see planner.

[1:03:59] Voice 2: Oh, I see Sonya waving.

[1:04:01] Voice 2: Go ahead, sorry.

[1:04:03] Voice 2: Sure,

[1:04:04] Planner Zupanec: so since the last local trust committee meeting

[1:04:06] Planner Zupanec: or since you last considered the bylaws,

[1:04:08] Planner Zupanec: proposed bylaw 306 has received the ministerial approval.

[1:04:12] Planner Zupanec: The Housing Society has been looking to respond

[1:04:15] Planner Zupanec: to comments provided by Stonamik First Nation

[1:04:18] Planner Zupanec: on the first reading version of the housing agreement.

[1:04:22] Planner Zupanec: According to their update, Stonamik staff have indicated

[1:04:26] Planner Zupanec: that there is no possibility of meeting

[1:04:28] Planner Zupanec: with the Housing Society until February, 2022,

[1:04:32] Planner Zupanec: due to their upcoming election.

[1:04:34] Planner Zupanec: So the Housing Society have let the Islands Trust know

[1:04:37] Planner Zupanec: that they're considering how they might proceed

[1:04:39] Planner Zupanec: in advance of the anticipated dialogue with Snuneymuk.

[1:04:44] Planner Zupanec: And it's possible that we'll have more information

[1:04:47] Planner Zupanec: for the LTC regarding the housing agreement

[1:04:50] Planner Zupanec: at your November 25th meeting.

[1:04:54] Voice 2: Okay, thank you.

[1:04:54] Voice 2: I appreciate that update.

[1:04:55] Voice 2: Does either of the trustees have a question

[1:04:57] Voice 2: related to that issue?

[1:04:58] Voice 2: i just didn't catch the last statement she just said they they uh it's possible they may have an

[1:05:04] Voice 2: update for our november call okay so that's where we sit thank you uh for the update i appreciate

[1:05:11] Voice 2: that um then the next item on the agenda is page 33 which is the um oh this is a gambier island

[1:05:21] Voice 2: referral and I know you could speak to an RPM but I'm happy to if you'd like me

[1:05:29] Voice 2: to but up to you but Keats Island bylaws okay

[1:05:34] Voice 10: so

[1:05:36] Voice 2: this I you know that these

[1:05:38] Voice 2: things we're considered to be an adjoining local trust committee to be

[1:05:42] Voice 2: the Gambier Island this is our long-standing project on the island for

[1:05:48] Voice 2: for an update to the foreshore protection.

[1:05:53] Voice 2: And it involves the introduction of a DPA

[1:05:57] Voice 2: and some new rules around docks and setbacks,

[1:06:02] Voice 2: and not setbacks any longer,

[1:06:04] Voice 2: but docks and size and location,

[1:06:07] Voice 2: and also creates a development permit area

[1:06:11] Voice 2: in the 15 meters upland of the natural boundary of the sea

[1:06:16] Voice 2: and creates a series of conditions that people want to develop in that area.

[1:06:21] Voice 2: So that's what this is, and it's referred to us for our comment and a response.

[1:06:28] Voice 2: I can happily answer any questions you like.

[1:06:30] Voice 2: I know this file fairly intimately, having lived it.

[1:06:35] Voice 5: My question is just from a referral standpoint,

[1:06:38] Voice 5: this just kind of gives a very brief overview.

[1:06:40] Voice 2: Yeah.

[1:06:41] Voice 5: And it doesn't really direct you to the place where the full bylaw can be found.

[1:06:45] Voice 5: that

[1:06:45] Voice 2: oh that's interesting so

[1:06:47] Voice 5: i was just wondering in our referrals not just this one but other ones

[1:06:51] Voice 5: i was expecting to kind of go down to the next page but it was you know the cannabis bylaws for

[1:06:56] Voice 5: us so where do i find the full bylaws so i can figure out whether or not our comments are valid

[1:07:02] Voice 5: that's

[1:07:03] Voice 2: fair enough i

[1:07:04] Voice 5: went to the website but that's

[1:07:07] Voice 2: fair enough and i've seen it done in two

[1:07:08] Voice 2: ways one is it's in the package and or the second way is i've seen emails that come out a couple of

[1:07:15] Voice 2: weeks before the package that say here's the bylaw and all we're going to put in the package

[1:07:21] Voice 2: is the referral so if you want to look at it but i guess that didn't neither of those things happen

[1:07:26] Voice 2: here okay that's

[1:07:27] Voice 2: noted

[1:07:28] Voice 10: and we'll try to update that the advanced

[1:07:32] Voice 8: notice or the advanced

[1:07:34] Voice 8: bylaw would be better than the agenda because it's more to read when we get the agenda so

[1:07:41] Voice 8: Okay.

[1:07:42] Voice 2: So I'm fine if

[1:07:43] Voice 2: you feel like you want to read the two bylaws.

[1:07:46] Voice 2: One's an OCP amendment, one's a land use bylaw.

[1:07:49] Voice 2: If you want to defer this to November and we'll have it

[1:07:51] Voice 2: and have them send it out to you, that's fine with me.

[1:07:53] Voice 2: There's no urgency to this whatsoever.

[1:07:56] Voice 2: I

[1:07:56] Voice 5: think October 18th was the response date as well.

[1:07:59] Voice 5: That was the other issue.

[1:08:01] Voice 5: Oh.

[1:08:02] Voice 5: So today it's July 27th, but they wanted it 60 days,

[1:08:08] Voice 5: and that was October 18th.

[1:08:09] Voice 2: Yeah, I'm wondering why this wouldn't have been on our September board LTC meeting.

[1:08:16] Voice 2: I mean, yeah, I mean, I see that both of those issues are valid, and I am sure that the referrals can be extended.

[1:08:27] Voice 2: We are, we're only at first, we've only given first reading, we're likely not to get to second reading until probably January, February, something like that, depending on the feedback we get.

[1:08:40] Voice 2: So anyway, I'm at your pleasure. I'm quite prepared to champion extending your response time if you'd like to wait until your next meeting, which I think is November the 9th, something like that.

[1:08:54] Voice 2: it's up to you

[1:08:56] Voice 5: November 25th

[1:08:59] Voice 5: I read it

[1:09:00] Voice 5: I went and found it and read it

[1:09:02] Voice 5: and it's interesting I think there's some applicable pieces

[1:09:04] Voice 5: for our work but I don't think our interests are

[1:09:06] Voice 5: affected

[1:09:08] Voice 5: it's good to know

[1:09:09] Voice 5: and I think because it's good to know

[1:09:12] Voice 5: it's good to have it in the agenda package

[1:09:13] Voice 5: for exactly the reason because then it fits in

[1:09:16] Voice 5: with other project discussions we're having but

[1:09:19] Voice 5: unless the

[1:09:20] Voice 5: shoreline extends a lot further than

[1:09:22] Voice 5: you know

[1:09:26] Voice 2: it's sort of interesting um uh your comment about that we've got a bit of time today

[1:09:30] Voice 2: so i'm just gonna come we had i had some pushback on some of the other one of the other local trust

[1:09:35] Voice 2: saying why are we getting referred all this stuff but the reality is

[1:09:38] Voice 2: we had people in the

[1:09:38] Voice 2: in the in the community that said i like to see what other islands are doing um because

[1:09:44] Voice 2: they're it's important to me so i'd like to know what's going on in galliano because it gives me

[1:09:48] Voice 2: ideas is what what i might ask you to be working on and this issue of four shores is being worked

[1:09:54] Voice 2: on on a number of different islands plus there's the new model the model that's come out so um

[1:10:00] Voice 2: anyway i'm happy to take a motion that our our interests are unaffected and i think your

[1:10:05] Voice 2: rpm has noted the the uh the incongruity that the bylaw is not listed here yeah

[1:10:13] Voice 8: first of all for me

[1:10:14] Voice 8: yeah i have no issue with the violence all it doesn't generate interest in how it meshes with

[1:10:20] Voice 8: that the regional planning committee report and how it meshes with our current bylaws

[1:10:27] Voice 8: our setbacks around the four shorts so it was interesting to read our

[1:10:34] Voice 2: dpa only goes out 100

[1:10:35] Voice 2: meters so i i don't think it reaches all the way to capriole

[1:10:38] Voice 8: even though you can see keats island

[1:10:41] Voice 8: We will also be asked whether we're interested in doing a foreshore project.

[1:10:46] Voice 8: That will probably be on our next agenda, I suspect, a referral from the Trust Council.

[1:10:54] Voice 8: It's one that seems to be coming up more and more in the issue of the marine environment.

[1:11:00] Voice 8: What are we doing about the marine environment? I had one public member say to me,

[1:11:04] Voice 8: So what are you going to do about what this is indefinite day? What are you going to do about that day?

[1:11:09] Voice 8: What can we do? I do think we need to try to do something. We need to look at our foreshore

[1:11:19] Voice 2: bylaws.

[1:11:20] Voice 2: Okay, so does someone want to move

[1:11:22] Voice 2: uh interests unaffected?

[1:11:26] Voice 5: I'll move that the Gabriela Local Trust Committee finds

[1:11:30] Voice 5: their interests unaffected by this referral bylaw.

[1:11:34] Voice 2: Okay, I'll second that. Okay.

[1:11:35] Voice 2: Okay, thanks for raising it.

[1:11:37] Voice 2: Any further discussion?

[1:11:38] Voice 2: If not, I'll call a vote.

[1:11:39] Voice 2: All in favor, that passes one, two, three.

[1:11:42] Voice 2: Thank you very much.

[1:11:43] Voice 2: We're then at bylaw number 303,

[1:11:46] Voice 2: and I assume this is over to you,

[1:11:50] Voice 2: Regional Planning Manager Gower,

[1:11:52] Voice 2: because this has been your work.

[1:11:55] Voice 10: Yes, and this is final adoption,

[1:11:59] Voice 10: if you're ready to do that.

[1:12:02] Voice 10: So it has been to EC and approved,

[1:12:14] Voice 9: I

[1:12:14] Voice 2: don't see it. I

[1:12:16] Voice 2: see the bylaw and I see the readings, but I don't see actually a draft

[1:12:29] Voice 2: motion.

[1:12:30] Voice 9: I draft a motion. Okay,

[1:12:34] Voice 2: so maybe you can feed the words to one another.

[1:12:43] Voice 9: Yes. I

[1:12:47] Voice 10: just want you to walk over here and read it. You want to come over and read the motion? I

[1:13:01] Voice 8: move that the Gabriel Island Local Trust Committee

[1:13:03] Voice 8: bylaw number 303, cited as Gabriel Island land use bylaw

[1:13:08] Voice 8: number 177, 1999, amendment number one, 2019 be adopted.

[1:13:15] Voice 2: Okay, is there a seconder?

[1:13:16] Voice 2: That's been seconded.

[1:13:18] Voice 2: Any discussion from either of the trustees

[1:13:20] Voice 2: about adoption of this bylaw?

[1:13:22] Voice 2: Trustee Colburn?

[1:13:24] Voice 2: No.

[1:13:24] Voice 2: Trustee Langer?

[1:13:25] Voice 2: No.

[1:13:26] Voice 2: Then I'll call the vote.

[1:13:27] Voice 2: All in favor?

[1:13:29] Voice 2: One, two.

[1:13:30] Voice 2: And Trustee Colburn, any opposed?

[1:13:33] Voice 2: closed your yes do you want to register your opposition yes you vote against this throughout

[1:13:39] Voice 2: okay so that please record trustee goldberg's vote so that bylaw is adopted and uh that process

[1:13:46] Voice 2: is finished thank you very much for all your assistance rpm um okay i think we're back to

[1:13:55] Voice 2: um local trust committee projects it's uh we're at 8.1 land use bylaw amendments to

[1:14:04] Voice 2: expand the community use and i am one now are you stuck you're still

[1:14:09] Voice 2: accused from this yes

[1:14:20] Voice 6: uh not

[1:14:22] Voice 6: that i know of

[1:14:23] Voice 12: right we

[1:14:26] Voice 10: do have a break that's scheduled for noon in the agenda i i can

[1:14:30] Voice 2: break whenever you'd like no no

[1:14:32] Voice 5: i'm just wondering if just just for cases grab something to eat

[1:14:35] Voice 2: i i

[1:14:36] Voice 2: don't i have no idea if we can get lunch at the i brought my own because i assumed we wouldn't

[1:14:44] Voice 2: um i know they have great food here okay uh yes planner overdo thanks

[1:14:56] Voice 7: i'm just gathering

[1:14:57] Voice 7: my notes here i thought i had a break to get a bit more ready but it's all good do

[1:15:01] Voice 2: you want a break

[1:15:03] Voice 2: if you'd like a break we can break early and come back at quarter after 12.

[1:15:08] Voice 7: um just because

[1:15:09] Voice 7: something came up during the town hall that i'd like to address and haven't really had a lot of

[1:15:14] Voice 7: time to think about that so it might be beneficial why

[1:15:17] Voice 2: don't we why don't we do that why don't we

[1:15:18] Voice 2: break a little early and we'll come back at then we'll take our lunch break as scheduled here

[1:15:24] Voice 2: and we'll come back at uh 12 15 which gives us a half an hour is that fine with everybody okay

[1:15:31] Voice 2: Okay, as far as everybody?

[1:15:32] Voice 2: Okay, thanks.

[1:15:34] Voice 5: If it's Community Resource Center,

[1:15:35] Voice 5: that was 94 on the bylaws,

[1:15:37] Voice 5: page 94 of the bylaws is defined.

[1:15:41] Voice 2: Okay, so we're gonna, if, oh, I don't know how to do that.

[1:15:46] Voice 2: How to put the notice that says we're on a break.

[1:15:49] Voice 2: That's what Will used to do, but that's

[1:15:50] Voice 2: fine.

[1:15:52] Voice 2: Just for the recording and anybody watching live,

[1:15:56] Voice 2: we're gonna stem down, I'm gonna turn the camera off

[1:15:59] Voice 2: and we'll be back in half an hour.

[1:16:03] Voice 2: thanks very much i

[1:16:05] Voice 10: think that the chair fast would stop the recording i can

[1:16:10] Voice 2: pause the recording

[1:16:13] Voice 2: that makes sense and i'm going to turn the video on

[1:16:19] Voice 9: maybe

[1:16:22] Voice 2: you could find a case

[1:16:23] Voice 9: yeah why don't

[1:16:30] Voice 2: you do that well i didn't think you can you buy that yeah

[1:16:34] Voice 2: you can oh you used to

[1:16:35] Voice 6: be

[1:16:36] Voice 2: able to i'm not sure

[1:16:36] Voice 6: i can oh okay why don't you find

[1:16:38] Voice 2: that out and let us know yeah

[1:16:44] Voice 9: thank

[1:16:44] Voice 2: you for drafting that motion

[1:16:46] Voice 9: we were

[1:16:47] Voice 2: talking about you today and how great you are

[1:16:50] Voice 9: oh thank you

[1:16:54] Voice 9: yeah i could make

[1:16:55] Voice 9: the last one i started

[1:16:57] Voice 1: a new job and i

[1:16:59] Voice 9: couldn't get

[1:17:00] Voice 9: that day off

[1:17:00] Voice 10: I don't know,

[1:17:00] Voice 9: but it's

[1:17:02] Voice 10: so well-intended

[1:17:03] Voice 9: for these meetings.

[1:17:05] Voice 9: And did you do another call?

[1:17:07] Voice 10: What choice

[1:17:08] Voice 9: have you got?

[1:17:08] Voice 9: I'm working at the company, and I

[1:17:10] Voice 9: can't be careful when the action comes up.

[1:17:12] Voice 9: I like that.

[1:17:12] Voice 9: Yeah.

[1:17:13] Voice 9: Yeah.

[1:17:13] Voice 1: Yeah.

[1:17:14] Voice 9: It's not really my thing.

[1:17:16] Voice 9: I think there's whatever reason to do it.

[1:17:18] Voice 9: I'm making financial decisions.

[1:17:19] Voice 9: I'm hoping to move into something else.

[1:17:22] Voice 6: Why wouldn't that be your dream job?

[1:17:24] Voice 10: Yeah.

[1:17:25] Voice 10: I'm happy.

[1:17:26] Voice 10: I'm happy.

[1:17:27] Voice 10: So we are planning to.

[1:17:28] Voice 10: I don't know.

[1:17:38] Voice 9: It's the credit union

[1:17:41] Voice 10: over with all the rest

[1:17:42] Voice 10: of the school.

[1:17:44] Voice 10: And so therefore the only thing, and we have to get the results, and because the fact that we didn't get it in January was a consideration.

[1:18:04] Voice 10: So we are working away on paying people to keep going on the building drawings, telephone

[1:18:14] Voice 10: poles, lines, the water supply, septic, all those things, and so we'll need about $400,000

[1:18:27] Voice 10: dollars to get it from this fall to the next spring we need about 400 000 dollars to get this

[1:18:35] Voice 10: we're done i forgot to mute the mic um i

[1:18:40] Voice 2: turned the camera off

[1:47:46] Voice 3: he's

[1:47:46] Voice 10: here but i think he just blocked out yeah

[1:47:48] Voice 2: i know i think he went to i think he's

[1:47:50] Voice 2: yes maybe

[1:47:51] Voice 5: he's accused himself right oh

[1:47:53] Voice 2: yeah he's recused

[1:47:54] Voice 5: that's

[1:47:55] Voice 2: right that's right i forgot

[1:47:58] Voice 2: um i've started the recording oh i have no i have to start the recording again

[1:48:03] Voice 2: thank you and it's uh and it's and it's live so we're live and recording uh thank you uh

[1:48:16] Voice 2: for those of you who watching online welcome back either the recording or

[1:48:20] Voice 2: else why we're at number eight point one of the agenda which is the land use

[1:48:30] Voice 2: bylaw amendment to expand the community use which sits in the package at page 38

[1:48:36] Voice 2: trustee land grass has recused himself on this matter and over to you we're

[1:48:43] Voice 2: We're about to start with Planner Mahiqua and her stop.

[1:48:50] Voice 2: Go ahead.

[1:48:51] Voice 7: Okay, thank you.

[1:48:53] Voice 7: So following the previous LTC meeting on July 29th,

[1:48:57] Voice 7: By-law 310 was referred to the RDN and Gabriel APC

[1:49:01] Voice 7: for review and comment.

[1:49:03] Voice 7: No response was received from the RDN,

[1:49:05] Voice 7: but the Gabriel APC met on September 9th

[1:49:09] Voice 7: to discuss the referral

[1:49:10] Voice 7: and they ultimately recommended approval of the by-law.

[1:49:15] Voice 7: I just want to take a couple of minutes to touch on a comment, though, that came up during

[1:49:20] Voice 7: the town hall earlier this morning, which was that the LTC considered not waiving the

[1:49:25] Voice 7: public hearing for Bylaw 310 in order to consider the wording of Community Resource

[1:49:29] Voice 7: Centre.

[1:49:31] Voice 7: So this is not the first time that this proposed bylaw has appeared on the agenda.

[1:49:36] Voice 7: It was endorsed as an LTC top priority project in June, was on the July agenda for first

[1:49:43] Voice 7: reading at which time the ltc did consider and discuss the proposed wording of community resource

[1:49:49] Voice 7: center in conjunction with the staff report analysis for the suggested wording staff would

[1:49:57] Voice 7: agree that the public hearing is not the only opportunity for the public to provide their

[1:50:01] Voice 7: feedback the project including all staff reports public comments received the project charter

[1:50:08] Voice 7: itself which also notes that potentially waiving the public hearing was in scope for this project

[1:50:16] Voice 7: as well as the proposed bylaw itself have all been publicly available on the website since

[1:50:22] Voice 7: the project became a top priority three months ago. Having public meetings about the project

[1:50:29] Voice 7: and ensuring that all the necessary documents are publicly available is one of the best ways we have

[1:50:35] Voice 7: to try and keep the public informed and engaged as a project progresses the public also has the

[1:50:42] Voice 7: opportunity not only to address the ltc during their regular public meetings but also to write

[1:50:47] Voice 7: to the ltc and to staff as well outside of the meetings with their questions for clarification

[1:50:53] Voice 7: or comments for consideration the public notice that was advertised in advance of this meeting

[1:50:59] Voice 7: also requested that any inquiries or written comments be directed to me

[1:51:05] Voice 7: by phone or email in advance and I received none prior to this meeting. So this is not the first

[1:51:12] Voice 7: time that a public hearing has been waived for a LUV amendment. It's something that's standard

[1:51:17] Voice 7: and authorized under the Local Government Act so long as the proposed changes are consistent

[1:51:23] Voice 7: with the OCP which staff believe these amendments are. So I just want to reiterate as was noted in

[1:51:31] Voice 7: the July 29th staff report the word resource was added to community center so that it would read

[1:51:38] Voice 7: community resource center for consistency because that's what's already defined in the land use

[1:51:43] Voice 7: bylaw although neither community center nor community resource center are defined in the OCP

[1:51:50] Voice 7: this does not create any inconsistency between the LUV and the OCP. The OCP has overarching

[1:51:57] Voice 7: policies for the land use designations and the land use bylaw is where the enforceable

[1:52:03] Voice 7: regulations for those zones are located. This is why it's important that the wording in the

[1:52:08] Voice 7: land use bylaw be consistent throughout. The intent of this project is to allow community

[1:52:13] Voice 7: centers on any I and 1 zoned lot and in this case community centers are already called community

[1:52:20] Voice 7: resource centers in the land use bylaw and there's an existing definition in the land use bylaw

[1:52:25] Voice 7: that's not being proposed to change with this by-law amendment and is out of scope for this

[1:52:31] Voice 7: project. So community resource centres are currently only permitted on one IN1 zoned lot

[1:52:38] Voice 7: and the purpose of this by-law amendment and this project is to remove that geographic restriction

[1:52:44] Voice 7: in order to permit community resource centres on any lot

[1:52:47] Voice 7: that's zoned IN1. So given the APC's

[1:52:51] Voice 7: consideration, comments and recommended approval and that the notification to waive the public

[1:52:57] Voice 7: hearing for bylaw 310 has been publicly advertised as the lab amendments are consistent with the ocp

[1:53:03] Voice 7: staff are recommending that proposed bylaw 310 be given second and third reading and be forwarded

[1:53:09] Voice 7: to the island's trust executive committee for approval and staff's recommended wording for

[1:53:13] Voice 7: resolutions are on page 38 of the agenda okay

[1:53:19] Voice 2: thank you planter um trustee cooler do you have

[1:53:24] Voice 2: comments

[1:53:24] Voice 5: i'll move the motions in a second i just wanted to read out from the record the definition

[1:53:30] Voice 5: of community resource center because again we did discuss this in the previous meeting

[1:53:34] Voice 5: um a building structure facility or use intended to support community initiatives and organizations

[1:53:40] Voice 5: but does not include commercial enterprise or for-profit endeavors so that's the um and again

[1:53:45] Voice 5: i reviewed this at the last meeting as well and found it to be a very um well-put definition for

[1:53:53] Voice 5: the uses for organizations such as people to help the community um that have asked us to do this

[1:53:58] Voice 5: work so uh and then i'll put forward the motion that the gabriel local trust committee bylaw

[1:54:04] Voice 5: number 310 cited as gabriel island land use bylaw 1999 amendment number two 2021 be read a second

[1:54:10] Voice 5: time

[1:54:11] Voice 2: i'll second that motion okay do you want to speak to the motion um

[1:54:15] Voice 5: i think it's important that

[1:54:16] Voice 5: we acknowledge that the official community plan and land use bylaws are in desperate need of

[1:54:22] Voice 5: of being updated.

[1:54:24] Voice 5: This is an example of two community organizations

[1:54:26] Voice 5: that provide community benefit,

[1:54:28] Voice 5: no matter how it's defined from

[1:54:30] Voice 12: an environmental standpoint

[1:54:31] Voice 5: and from an equity standpoint,

[1:54:33] Voice 5: responding to the needs of all residents.

[1:54:36] Voice 5: It's important that we're able to adapt

[1:54:38] Voice 5: using what limited capacity and tools we have.

[1:54:41] Voice 5: So under those conditions,

[1:54:44] Voice 5: I believe that this has been a good process.

[1:54:46] Voice 5: It's both organizations and both legislative,

[1:54:52] Voice 5: wording i'm good with so i'll be supporting this motion okay

[1:54:57] Voice 2: thank you very much i just want to

[1:54:58] Voice 2: address for a moment the concern about a public hearing um this is one of those scenarios where

[1:55:05] Voice 2: uh we've already passed a motion related to the public hearing we've sent a notice out related to

[1:55:10] Voice 2: to that uh there was a lot there was as the planner pointed out a number of opportunities

[1:55:15] Voice 2: to comment I don't consider this to be autocratic in any way given it would be

[1:55:22] Voice 2: a very rarely used on a I agree with the concept that it would be rarely used on

[1:55:28] Voice 2: a project of a local trust committee and this would be one of those rare cases

[1:55:34] Voice 2: it's the exception that sort of proves the rule it's in my view a minor

[1:55:40] Voice 2: amendment that serves the purposes that you talked about trustee Colburn for

[1:55:45] Voice 2: for community uses.

[1:55:47] Voice 2: And there are frankly public hearings.

[1:55:52] Voice 2: Last time we had a public hearing

[1:55:53] Voice 2: was on the Cannabis By-law

[1:55:54] Voice 2: and I think we had one person speak to it.

[1:55:57] Voice 2: There are times that public hearings

[1:56:00] Voice 2: are incredibly important.

[1:56:01] Voice 2: There are times when they are just important

[1:56:04] Voice 2: and there are times when their other avenues

[1:56:08] Voice 2: can be utilized to receive public input

[1:56:12] Voice 2: and make sure that we're listening

[1:56:13] Voice 2: to what the community does or does not want we've had basically one person

[1:56:18] Voice 2: commenting on this on this process throughout it and I frankly think our

[1:56:23] Voice 2: resources can be used in better ways so I'm going to be supporting this motion

[1:56:27] Voice 2: question as well. And

[1:56:28] Voice 5: from a duty to care, we did, one of the first questions I had for

[1:56:33] Voice 5: the Gabriel and recycling outlet was, excuse me, I ate my lunch way too fast, was around

[1:56:46] Voice 5: water use. And that was, it's very limited. In fact, there could be a net benefit. So

[1:56:53] Voice 5: that was the, that was the major sort of, you know, in terms of impacts to ecosystems

[1:56:58] Voice 5: systems and neighboring properties that was the address okay

[1:57:02] Voice 2: so the motion has been moved in

[1:57:05] Voice 2: second i have nothing to say uh then i'll call the vote all in favor that passes unanimously over to

[1:57:09] Voice 2: you sir uh

[1:57:10] Voice 5: the gabriel island local trust committee bylaw number 310 so it's gabriel island land use

[1:57:14] Voice 5: bylaw 1999 amendment number two 2021 be read a third time

[1:57:17] Voice 2: and i'll second that motion for

[1:57:19] Voice 2: and the same reasons i gave the first time

[1:57:21] Voice 5: uh

[1:57:22] Voice 2: all in favor that passes unanimously over to you that

[1:57:25] Voice 5: that the Gabriel Island Local Trust Committee

[1:57:26] Voice 5: bylaw number 310,

[1:57:28] Voice 5: cited as Gabriel Island Land Use Bylaw 1999,

[1:57:30] Voice 5: amendment number 2, 2021,

[1:57:32] Voice 5: made forward to the Secretary of the Islands Trust

[1:57:33] Voice 5: for approval by the Islands Trust Executive Committee.

[1:57:36] Voice 2: And I'll second that.

[1:57:37] Voice 2: And I have no further comment

[1:57:40] Voice 2: other than that will appear on our agenda.

[1:57:42] Voice 2: It won't make the October 27th agenda,

[1:57:45] Voice 2: but it'll appear on the next one, I'm guessing.

[1:57:47] Voice 2: So I'm gonna be, who knows?

[1:57:49] Voice 2: Okay, all in favor?

[1:57:51] Voice 2: That passes, you know.

[1:57:52] Voice 2: Thank you very much, Planner Rahiqua,

[1:57:54] Voice 2: and for the commentary received in town hall uh appreciate that and um we'll uh that can be that

[1:58:02] Voice 2: also can be removed from our top priority list both the cannabis and the and the uh the special

[1:58:09] Voice 2: project can both be removed when we get to that on the agenda uh we're at the 8.2 the density

[1:58:19] Voice 2: City donation outreach we're welcome back trustee Langerheis and uh I assume that yes there she is

[1:58:26] Voice 2: that Sonya will be joining us to talk about this we have a verbal update over to you great thank

[1:58:32] Planner Zupanec: you I know it's been quiet on this front for this particular LTC top priority project because we

[1:58:38] Planner Zupanec: have been incredibly busy with lots of other things so I thought a verbal update would suffice

[1:58:43] Planner Zupanec: now to let you know that we're working on refining some draft text and graphics for a project web

[1:58:50] Planner Zupanec: page for this proposed outreach program that we're doing and as well as text and graphics for

[1:58:58] Planner Zupanec: an article and outreach materials that we'd like to refer back to the HAPC they were really helpful

[1:59:06] Planner Zupanec: in our July late July meeting and sort of refining some of the topical issues that we might need to

[1:59:12] Planner Zupanec: address in these materials including messaging around how these donations make a difference

[1:59:17] Planner Zupanec: in the community how they will be used in the future whether there's any incentives

[1:59:22] Planner Zupanec: to property titled owners the targets that we might be trying to reach or meet and then a flow

[1:59:30] Planner Zupanec: chart to help outline all the different options for voluntary conservation not just including

[1:59:38] Planner Zupanec: including density donations for affordable housing.

[1:59:43] Planner Zupanec: So we'll be re-referring this package of information

[1:59:46] Planner Zupanec: to the HAPC before the end of this year.

[1:59:49] Planner Zupanec: Hopefully they will have a chance to meet

[1:59:51] Planner Zupanec: before the end of the year.

[1:59:52] Planner Zupanec: Otherwise it'll be early in the new year

[1:59:54] Planner Zupanec: with the aim to launch the advertising

[1:59:57] Planner Zupanec: for an online webinar.

[2:00:00] Planner Zupanec: for people to participate in the education component

[2:00:02] Planner Zupanec: to have their questions answered

[2:00:04] Planner Zupanec: and find out about the process

[2:00:06] Planner Zupanec: by which they can then choose or connect with staff

[2:00:11] Planner Zupanec: on identifying if some of those options are of interest,

[2:00:14] Planner Zupanec: how they wish to proceed.

[2:00:16] Planner Zupanec: So I'll take any questions that you have

[2:00:18] Planner Zupanec: about the status of where we're at with that at this time.

[2:00:23] Voice 2: Trustee Colbert.

[2:00:24] Voice 5: So just to get, we raised this issue at the last meeting,

[2:00:27] Voice 5: but what you're so busy with is applications

[2:00:28] Voice 5: applications and inquiries and that's taking up a lot of time from the project and we've already

[2:00:34] Voice 5: talked about capacity issues in terms of a lack of full-time planners before leaving.

[2:00:38] Voice 5: Are we able to take advantage of the Islands Trust Conservancy and their expertise in this? Are they

[2:00:43] Voice 5: able to take part in the webinars or the meeting with the HAPC? Because we want to direct people,

[2:00:48] Voice 5: they may not, you know, their needs or their desires for their land may not correspond

[2:00:54] Voice 5: respond directly with this, but it could do a NAPTEP or it could be something else to do with

[2:00:58] Voice 5: the Island Trust Conservancy. So is that some capacity that we could sort of unlock through

[2:01:03] Voice 5: this project?

[2:01:04] Planner Zupanec: No, but you're entrusting us to ensure that the information that we are including

[2:01:11] Planner Zupanec: is representative and accurate of the ITC options, as well as other options that are available

[2:01:16] Planner Zupanec: through the province and including that in here. So we're sort of going to be acting as a navigator

[2:01:22] Planner Zupanec: for folks to promote those other options with accurate facts and of course we'll be checking

[2:01:28] Planner Zupanec: with ITC to ensure that's the case but they don't have any capacity to support this particular

[2:01:33] Planner Zupanec: project so the reverse will happen where I will be tasked to ensure that the information we provide

[2:01:40] Planner Zupanec: adequately represents those other conservation options that homeowners can explore so working

[2:01:49] Planner Zupanec: We've already done some customized mapping for them for their own stewardship nature stewards program, which is also something that will be tying into so that, you know, we're dovetailing on all these regional efforts and not working in a vacuum, but ensuring that everybody has access to those options.

[2:02:10] Planner Zupanec: So that's why that flow chart is sort of helpful because it will give people a sense of which organizations are at the helm of those programs and what the contact people are for that.

[2:02:22] Planner Zupanec: So we'll be sort of like a little bit of a clearinghouse with the hope that some of these folks will actually be interested in the density donation piece and providing or participating in next steps to explore that particular option with us.

[2:02:40] Planner Zupanec: because clearly NAPTEP would be with ITC staff or the nature stewards they'd be directed to the

[2:02:49] Planner Zupanec: GALT volunteers so yeah that's how we're approaching this because there is no capacity

[2:02:55] Planner Zupanec: with the other organizations to support us. For

[2:03:00] Voice 5: the benefit of people watching the live stream

[2:03:02] Voice 5: and may not have the agenda could you I don't want to put you on the spot could you give us

[2:03:05] Voice 5: the elevator pitch for this like what's what's what are we asking and how does this little

[2:03:10] Voice 5: project work in let's say 29 characters or less your

[2:03:15] Planner Zupanec: current official community plan promotes and

[2:03:19] Planner Zupanec: encourages people with larger parcels of land to donate their unutilized density for the purposes

[2:03:29] Planner Zupanec: of in our case affordable housing elsewhere on the island it could also just be to donate the density

[2:03:38] Planner Zupanec: and hold it in a bank for future use at some point in time

[2:03:43] Planner Zupanec: if an application comes forward to be utilized for that affordable housing

[2:03:47] Planner Zupanec: or just reduce the density of the property.

[2:03:50] Planner Zupanec: Those are two options that the LTC is interested in considering

[2:03:54] Planner Zupanec: and hearing back from for property owners who are curious about that.

[2:03:59] Planner Zupanec: So they could do that at any time,

[2:04:01] Planner Zupanec: but this program is really the outreach to formally engage citizens

[2:04:06] Planner Zupanec: and residents to talk about this and to see who is seriously interested in it so that we can

[2:04:13] Planner Zupanec: coordinate a process by which we can make those transfers and those donations so we'll be hosting

[2:04:21] Planner Zupanec: kind of like a donor clinic and sucking densities out of those properties where people feel that

[2:04:28] Planner Zupanec: they they understand the value of preserving some of those larger parcels and donating the density

[2:04:33] Planner Zupanec: for for affordable housing elsewhere in the community and

[2:04:38] Voice 5: the density bank i know there's

[2:04:39] Voice 5: transfers related to a previous subdivision application has that gone through or what's

[2:04:46] Voice 5: the process for actually having densities in that bank yeah there's

[2:04:51] Planner Zupanec: currently one density

[2:04:52] Planner Zupanec: that needs to be deposited so that's an amendment that um will need to happen to ensure that it's

[2:05:01] Planner Zupanec: you know on paper but yeah we have one sitting in this virtual sort of bank that needs to be

[2:05:06] Planner Zupanec: deposited okay

[2:05:07] Voice 5: that's one total sorry one total or were there previous ones that still need to

[2:05:13] Voice 5: be moved over no as far as i know it's we

[2:05:15] Voice 8: just have the one okay

[2:05:17] Voice 6: there

[2:05:18] Voice 8: is the potential for

[2:05:19] Voice 8: the ecological dome to create some more densities you're adding a couple there if that goes through

[2:05:26] Voice 8: eventually the one question i've got is around the cost to the property owner in donating a density

[2:05:34] Voice 8: like you know if you're going to donate a density presumably there'll be some sort of covenant on

[2:05:39] Voice 8: the property or some way of setting it up that the density is is gone from there are you looking at

[2:05:48] Voice 8: some way of alleviating any cost implications for someone who wants to donate the density

[2:05:54] Voice 8: Yes,

[2:05:55] Planner Zupanec: that was part of our pitch to you for this project to be endorsed is that your budget would be covering the cost of the covenant drafting so that it's a template that can be utilized for multiple properties and the registration of those covenants being absorbed by your project budget.

[2:06:15] Planner Zupanec: So that's why the timeliness of this project is to ensure that anyone who's interested right now, there's actually money associated with this project coming from your budget to cover those costs, whereas typically, you know, that's not the case.

[2:06:31] Planner Zupanec: we would have to negotiate that on a case-by-case basis

[2:06:34] Planner Zupanec: as people come forward.

[2:06:35] Planner Zupanec: And it would be likely either a shared cost

[2:06:39] Planner Zupanec: or as per the owner's legal costs to have that work done.

[2:06:44] Planner Zupanec: So this is a unique opportunity to have those costs

[2:06:47] Planner Zupanec: covered by the LTC project budget.

[2:06:54] Voice 8: We're looking at it from the trust council level

[2:06:56] Voice 8: in terms of NATAP

[2:06:57] Voice 5: covering the cost.

[2:06:59] Voice 8: To me it seems appropriate.

[2:07:00] Voice 8: we're asking someone to delay density for affordable housing

[2:07:04] Voice 8: or there's that we should try to facilitate

[2:07:07] Voice 8: as best as we can.

[2:07:09] Planner Zupanec: Yeah, absolutely.

[2:07:10] Planner Zupanec: This is a great opportunity to sort of handhold

[2:07:13] Planner Zupanec: and waive some of those fees that might be prohibitive

[2:07:16] Planner Zupanec: for folks to participate with and sort of expedite

[2:07:20] Planner Zupanec: the formal process of ensuring deposits

[2:07:22] Planner Zupanec: into the density bank.

[2:07:24] Planner Zupanec: Because it's just a hypothetical encouragement policy

[2:07:28] Planner Zupanec: in your OCP that hasn't materialized in anything meaningful.

[2:07:32] Planner Zupanec: So we're trying to kickstart whether or not

[2:07:34] Planner Zupanec: this is an option that the community is serious

[2:07:36] Planner Zupanec: about getting behind.

[2:07:38] Planner Zupanec: Otherwise, you know, it's just going to be words

[2:07:40] Planner Zupanec: in your OCP that don't result in any change.

[2:07:44] Voice 8: I know Denman has about 12 or 13 densities

[2:07:47] Voice 8: and they've had about the same length of time.

[2:07:51] Voice 8: I can't remember if it's part rezoning or not.

[2:07:54] Voice 8: I don't know.

[2:07:55] Voice 8: It doesn't, it can't work.

[2:07:57] Voice 8: although one of the problems one of the things i have an issue with is it's in the ocp and to put

[2:08:03] Voice 8: it in and take it out means ocp amendment it's a bit onerous that aspect of it yeah there's other

[2:08:11] Planner Zupanec: ways we can we can propose amendments to that as well there's other ways to be more efficient about

[2:08:16] Planner Zupanec: those changes but that's the way it is right now yeah so

[2:08:22] Planner Zupanec: yeah i guess if there's no other questions

[2:08:24] Planner Zupanec: you can stay tuned your HAPC will be asked to sort of review some of these draft materials

[2:08:30] Planner Zupanec: that are super helpful and feedback prior to it being published publicly so you'll see that

[2:08:38] Planner Zupanec: referral and can participate in that and we'll go from there we'll keep you posted in the new year

[2:08:43] Planner Zupanec: do

[2:08:45] Voice 5: we need to vote on a referral that's already part of the previous work done

[2:08:48] Voice 5: no

[2:08:49] Planner Zupanec: you've sort of given me green light to reach out to the HAPC and this you know limited

[2:08:55] Planner Zupanec: a number of times for this project so I think I've got the green light and we'll go from there.

[2:09:01] Planner Zupanec: Thank you. Thanks.

[2:09:05] Voice 2: Anything else? No, that's it. Okay thanks, stay with us, don't leave because

[2:09:10] Voice 2: we're going to be talking about another one of your projects at this time. I've added as 8.3

[2:09:16] Voice 2: to the agenda the biocultural and housing that functions FPC meeting and the status of that

[2:09:25] Voice 2: budget request and you may recall that i i my memory is stretched whether it was june or july

[2:09:34] Voice 2: but it's probably june uh we passed a motion to ask staff to um to to put it together a business

[2:09:42] Voice 2: case for the project as pitched by the hapc and and included in the staff program um so i just

[2:09:50] Voice 2: wanted to update uh the trustees about where that sits so um yesterday we saw the the draft budget

[2:10:01] Voice 2: from as with all of the various projects and all of the various inputs from from the various places

[2:10:09] Voice 2: within the trust and there are many rpc uh sorry regional planning committee trust programs

[2:10:16] Voice 2: committee the the regional planning team the local trust committees all of the

[2:10:23] Voice 2: operations are all there in the budget and they show a budget without because

[2:10:29] Voice 2: the assumption this year is is that there is no surplus excess surplus to

[2:10:33] Voice 2: draw on that shows a budget with a fairly substantive tax increase which is

[2:10:39] Voice 2: causing a fair amount of issues one of the projects that's on the LCC project

[2:10:44] Voice 2: project list is this one from Gabriel and it's it's out of an amount of correct me if I'm wrong

[2:10:50] Voice 2: sixty thousand dollars um so it's at seven sixty thousand dollars uh as as one of the LTC projects

[2:10:58] Voice 2: and I think that costing was sort of put together based on how Swip operates on Salt Spring I'm

[2:11:04] Voice 2: looking to the the RPM for confirmation on this and she's nodding the the um two things have arisen

[2:11:11] Voice 2: it um one is is that unlike a number of other asks but not all but a number of other asks

[2:11:18] Voice 2: there's no business case there for this yet um and uh my understanding is the plan is for a

[2:11:26] Voice 2: business case to be before us in late november which is after the next fpc meeting not unknown

[2:11:33] Voice 2: for a business case to arise at trust council in december or even later but it does put us in

[2:11:41] Voice 2: a bit of a, I don't know what the right word is,

[2:11:46] Voice 2: it puts it, if there's a competition going on

[2:11:48] Voice 2: without a business case, it's more of a challenge

[2:11:52] Voice 2: to make the argument in favor of that large amount of money.

[2:11:57] Voice 2: The second thing is that trustees that sit on the FPC

[2:12:03] Voice 2: and the CA, sorry, chief, what's Julia's title?

[2:12:09] Voice 2: it's not chief administrative officers I always want to call her CFO but she's

[2:12:14] Voice 2: not the CFO and something else whatever she is anyway she's the financial person

[2:12:19] Voice 2: has flagged for as has been flagged elsewhere that this might be a candidate

[2:12:24] Voice 2: for a special tax requisition and that conversation got some legs yesterday at

[2:12:32] Voice 2: at FPC as being a candidate for a type

[2:12:35] Voice 2: of special requisition possibility

[2:12:39] Voice 2: for as opposed to being funded out of general revenues,

[2:12:43] Voice 2: partly because of the amount,

[2:12:45] Voice 2: partly because of the budget

[2:12:48] Voice 2: and where we're sitting at in terms of,

[2:12:50] Voice 2: I'll call it a deficit for lack of a better word,

[2:12:53] Voice 2: that's not really what it is until we set a tax rate

[2:12:55] Voice 2: and partly because it's a multi-year project

[2:12:59] Voice 2: as opposed to a defined term project so that work is going on in terms of

[2:13:08] Voice 2: deciding if an emotion was passed yesterday that indicated that the that

[2:13:17] Voice 2: asking the staff to provide some outline of the how what the the conditions are

[2:13:24] Voice 2: of getting a special task force position because the only place that anybody

[2:13:28] Voice 2: knows that it's happened so far is on Salt Spring with what's called SWPA which is the Salt Spring

[2:13:32] Voice 2: Island Water something or other authority protection I think it is authority and that's

[2:13:41] Voice 2: the only place that we've that I've seen it and I believe that anybody anybody's knowledge is the

[2:13:46] Voice 2: only place we've seen a special tax recognition but that work is also going on so I wanted to

[2:13:50] Voice 2: flag that for you you guys because I'm not I it's I'm a I'm a little bit concerned well more than

[2:13:59] Voice 2: concern there's going to be some challenges uh in getting it funded out of general tax revenues

[2:14:06] Voice 2: and there may be some logistical challenges of getting it funded out of out of a special tax

[2:14:12] Voice 2: proposition not that it can't happen it's just whether it can happen in time frame to get it

[2:14:17] Voice 2: into the budget for march of 2022 although i be frank i've been pushing that that that agenda i

[2:14:24] Voice 2: I think that's fair, RPM Cal, we've been encouraging everybody to try and find a way to make that

[2:14:30] Voice 2: happen.

[2:14:30] Voice 2: There are a number of steps that need to be taken, including some community consultation

[2:14:35] Voice 2: that has to occur if you're going to do that.

[2:14:37] Voice 2: It doesn't have to be a referendum, but there has to be some community consultation, and

[2:14:42] Voice 2: we need some costing, and there'd have to be some bylaws written, et cetera, et cetera.

[2:14:46] Voice 2: So that's sort of the update of where that program, that project sits.

[2:14:51] Voice 2: it's still sitting it did not get recommended removed from the budget

[2:14:56] Voice 2: yesterday however there was some discussion about we should be looking at

[2:15:03] Voice 2: perhaps we should be looking at this particular project we and I used the

[2:15:07] Voice 2: broad we of the Trust Council not this local trust committee but maybe you guys

[2:15:12] Voice 2: should be looked at as a special tax recognition item so that's sort of where

[2:15:16] Voice 2: it sits it's still sitting in the budget um but i think there are some challenges ahead of keeping

[2:15:23] Voice 2: it there so with that i wanted to flag that for you i wanted to see if you had any questions happy

[2:15:29] Voice 2: to answer anything i can i think rpm cower can certainly answer perhaps uh the planner that's

[2:15:35] Voice 2: attached to that project might might have an answer in a certain circumstance but i'll leave

[2:15:39] Voice 2: it to the rpm to decide that so over to you well

[2:15:44] Voice 8: the tax reposition that yeah the timing i could

[2:15:47] Voice 8: see that being a bit of an issue in terms of march but there has to be a consultation with

[2:15:53] Voice 8: the community over there i don't know what the timelines are for for them normally for which

[2:16:02] Voice 8: uh for you know the consultation and then the consultation it says the public

[2:16:09] Voice 2: the public

[2:16:10] Voice 2: consultation provision of the policy says and and by the way this is this is this is our policy

[2:16:17] Voice 2: this is not a legally required step is the policy says the ltc must solicit feedback from the public

[2:16:23] Voice 2: in the local trust area minimally through a mechanism of advertising otherwise advising

[2:16:28] Voice 2: the public of the purpose and cost of the proposed special requisition the feedback received of any

[2:16:33] Voice 2: must be considered by the islands trust council prior to the final adoption of any bylaw that

[2:16:39] Voice 2: incorporates the special property tax resolution that's the only provision that's in the policy

[2:16:44] Voice 2: about that so yes there would have to be some advertising there would have to be some

[2:16:50] Voice 2: solicitation of feedback we have to have some costing around is it three dollars of property

[2:16:55] Voice 2: is it eight dollars of property i don't know what it's going to be

[2:16:58] Voice 1: at the end of the day

[2:16:59] Voice 2: it's not you know it's not a lot of money but it's it's it's something and you may get some

[2:17:04] Voice 2: some feedback on it and then it has to go and eventually Trust Council has to

[2:17:09] Voice 2: approve they did the program because and there probably has to be a delegation of

[2:17:15] Voice 2: authority because of the nature of the of the of the ask that's in place and

[2:17:22] Voice 2: the nature of the the of the it's not the working group is that's what it's

[2:17:26] Voice 2: called our

[2:17:28] Voice 10: task force

[2:17:30] Voice 2: that's being set up because it's consultation with others

[2:17:33] Voice 2: that don't are in our authority so so

[2:17:37] Voice 8: that's the funding for it and then in

[2:17:39] Voice 8: terms of staff requirements for you like how does that fit in with transfer to

[2:17:48] Voice 8: the regional planning team we

[2:17:50] Voice 2: didn't talk about that yesterday this was the

[2:17:52] Voice 2: financial planning committee so it

[2:17:55] Voice 5: could be consultant as well well I

[2:17:57] Voice 2: think no

[2:17:58] Voice 2: no no i think i think the the proposal will be for a consultant to be the

[2:18:03] Voice 2: coordinator but there

[2:18:05] Voice 2: will be some staff attached to oversee the coordinator the coordinator has to be responsible

[2:18:10] Voice 2: to the trust uh there's no way around that and i think our pm coward tells me that for example on

[2:18:17] Voice 2: salt spring one of the planners their planner yeomans is sort of over overseas and i i don't

[2:18:23] Voice 2: know why he has to go to meetings but apparently he does but but there is some

[2:18:29] Voice 2: staff time it took a lot that that will depend on the involvement of a local

[2:18:32] Voice 2: trust so all of that is complicated and I wanted you know that as we as we head

[2:18:40] Voice 2: down the budget cycle with what has been and of course you got this other piece

[2:18:45] Voice 2: going on the density bank outreach but how you if there's something you want to

[2:18:49] Voice 2: consider in terms of how you want to propose but at the moment it's still the budget there's some

[2:18:55] Voice 2: reporting coming on november the 10th i think it's november 10th 11th whatever intent i think

[2:19:02] Voice 2: can't be

[2:19:03] Voice 2: the 11th 11th is a holiday um on special requisition tax requisition and what that would

[2:19:10] Voice 2: entail uh but that's sort of where we're at right at this moment so

[2:19:14] Voice 5: the salt spring village project

[2:19:16] Voice 5: that was funded through general right

[2:19:18] Voice 2: yeah and there's a and there's a request for phase two

[2:19:21] Voice 2: right in the in the budget request right now i know what's going to happen with it could you

[2:19:27] Voice 5: fund discrete projects like an official can be planned reviews through a special tax requisition

[2:19:31] Voice 5: well

[2:19:32] Voice 2: oh through a special tax requisition um um yeah probably um probably probably and you would

[2:19:44] Voice 2: not need a delegation of authority because that's squarely within the within the realm of the local

[2:19:50] Voice 2: trust committee i don't think it's ever been done

[2:19:52] Voice 12: um

[2:19:53] Voice 2: but yes i think you could okay i mean i want

[2:19:57] Voice 2: to talk to the director about that but but i i can't imagine why you couldn't because we have

[2:20:04] Voice 2: we have there's two ocp reviews on our budget right now one is the gambier one which has been

[2:20:12] Voice 2: been going with but now denman has put one in uh asking for 13 000 i think it's 18 or 20 over two

[2:20:19] Voice 2: years and it's a bit more targeted but it's there they've got a pitch in for that i don't see why

[2:20:26] Voice 2: you couldn't do it by a special tax requisition why couldn't you

[2:20:30] Voice 5: okay

[2:20:31] Voice 2: i mean it's just it's a

[2:20:33] Voice 2: muscle we haven't flexed very often yeah

[2:20:35] Voice 5: you're doing things piecemeal and the right it's just

[2:20:38] Voice 2: the capacity totally agree totally agrees

[2:20:40] Voice 5: it's becoming untenable i

[2:20:43] Voice 2: totally agree yeah i totally

[2:20:45] Voice 2: agree uh trustee colbert that that it's um becoming a bit piecemeal and we're now as you say

[2:20:51] Voice 2: challenged again and and uh and here we go um and we've got a number of ocps that are

[2:21:00] Voice 2: madly out of date including the one on gabriel and

[2:21:03] Voice 5: there's no formal process yet identified by the

[2:21:06] Voice 5: by the regional planning committee to select,

[2:21:10] Voice 5: let's say out of the 21 official community plans,

[2:21:12] Voice 5: three within this local trust area alone,

[2:21:15] Voice 5: which ones get updated or reviewed?

[2:21:17] Voice 10: That's right, that is correct,

[2:21:20] Voice 10: but they are reviewing the policy at their next meeting

[2:21:24] Voice 10: that would move us in that direction.

[2:21:26] Voice 2: Are you talking about the regional planning team

[2:21:30] Voice 2: or the regional planning committee?

[2:21:31] Voice 2: Regional planning committee.

[2:21:32] Voice 2: So the committee, the case,

[2:21:34] Voice 2: the trustee line address okay okay but

[2:21:38] Voice 2: absolutely if Salt Spring or Gabriel or

[2:21:44] Voice 2: galley Adam said we want our OCP to be reviewed and we want to do a special

[2:21:49] Voice 2: tax work position to do that I can't imagine why you couldn't do that okay

[2:21:55] Voice 8: yeah big project because I mean for me to look at review and the OCP I want to

[2:22:00] Voice 8: look at all of the well the forest the coastal government's firm aspect the marine foreshore

[2:22:07] Voice 8: aspect all of that would have to be looked at and that would be a multi-year so i've

[2:22:12] Voice 2: got a list

[2:22:16] Voice 8: it's

[2:22:17] Voice 2: getting longer

[2:22:17] Voice 8: do we do we go back to the marquee scale you know taking one second at a time

[2:22:24] Voice 8: i'm not sure i've mixed feelings about that 10-year project and i can think we can carry

[2:22:29] Voice 8: on for 10 years and and we plan a lot and we talk a lot but do we act when did we get something

[2:22:35] Voice 8: actually done are you talking about you're

[2:22:37] Voice 2: talking about the housing people i'm

[2:22:39] Voice 8: talking about any

[2:22:40] Voice 8: sort of major project review the housing project yeah sometimes a lot of planning but we don't

[2:22:47] Voice 8: actually do a lot i

[2:22:48] Voice 2: mean i you i don't know if this was i i get lost into when people say things

[2:22:53] Voice 2: but i can remember the cao who comes out of a regional district background and maybe somewhere

[2:22:59] Voice 2: saying I think it was at a trust council but it might have been an EC meeting you

[2:23:04] Voice 2: know the rational

[2:23:05] Voice 2: thing to do would be instead of amending the OCP or LUB as

[2:23:10] Voice 2: you you deal with particular applications or issues is every five

[2:23:15] Voice 2: years you review review it you put what you need to do into the OCP and the land

[2:23:20] Voice 2: use bylaw but you commit to the fact you're gonna look at it again soon and

[2:23:25] Voice 2: if you don't fit you don't fit and guess what we'll look at it again when we get

[2:23:29] Voice 2: get it to it in five years but the problem is is that we've developed a culture where

[2:23:33] Voice 2: ocps are 20 years out of date and so you can't respond to issues like the one we just responded

[2:23:40] Voice 2: to uh without amending a land use bylaw or something like that um or and there's been

[2:23:47] Voice 2: lots of others examples so but that's that's you're absolutely right it's

[2:23:52] Voice 2: untenable yeah

[2:23:53] Voice 6: so

[2:23:54] Voice 2: I don't know what there's anything specific I wanted you to be very clear

[2:23:59] Voice 2: on where we're at in terms of the current budget ask and very clear on on

[2:24:07] Voice 2: where I think it's headed although I don't know for sure I have been speaking

[2:24:14] Voice 2: up about it I think it's fair trying to encourage people that this is a

[2:24:20] Voice 2: continuation of a of a community driven process this is not a as much as anything this is a

[2:24:26] Voice 2: community part of the community driven process um as opposed to a even though it's our project it's

[2:24:34] Voice 2: not necessarily driven by the trustees it's been driven by those working groups um and the work

[2:24:40] Voice 2: that they've done not i i recognize and i say this because i know people are watching not everybody

[2:24:45] Voice 2: has agreed with everything they've done and that's fair enough but it has been a community driven

[2:24:50] Voice 2: driven process in the sense that there's a group that's been driving this this and this is what

[2:24:55] Voice 2: they see as the way forward with

[2:24:57] Voice 5: a lot of people with

[2:24:59] Voice 2: a lot of with a lot of community and a lot

[2:25:01] Voice 2: of volunteer out okay so so you might want to think about how what that means um our next fpc

[2:25:09] Voice 2: meeting is on the 10th i'll be there i expect our p.m tower will be there seeing as she served so

[2:25:17] Voice 2: So if there's something you want us to consider,

[2:25:20] Voice 2: please reach out to me or reach out to RPM Cowher,

[2:25:24] Voice 2: probably because I'm the political voice there,

[2:25:28] Voice 2: probably to me more directly.

[2:25:30] Voice 2: And if you want any more information, I'm happy to provide.

[2:25:35] Voice 6: Okay?

[2:25:36] Voice 6: Yeah, thank you.

[2:25:37] Voice 6: Thanks.

[2:25:39] Voice 2: There is no delegations, there's no correspondence.

[2:25:42] Voice 2: We have new business and we're at the fees bylaw,

[2:25:48] Voice 2: which is, we've had some commentary about that

[2:25:52] Voice 2: in our our and just so you know um trustees that's at page 47 of the package this is

[2:26:03] Voice 2: interestingly the same motion that come to every local trust committee that i've been involved in

[2:26:10] Voice 2: and that's three so i expect it's the same motion that went to every local trust committee the

[2:26:16] Voice 2: suggested motion um and uh uh do you want do you do you need to introduce this at all

[2:26:23] Voice 2: yeah

[2:26:23] Voice 10: sure yeah

[2:26:25] Voice 10: and um and trustee linger spoke to it a little bit but um in terms of the you know

[2:26:34] Voice 10: this is the recommended bylaw um in terms of implementing it if the trust if the trustees

[2:26:43] Voice 10: HAB-Masyn Moyer- use want to implement it as it is, and we can just move it forward, there can be this motion to have staff draft a bylaw.

[2:26:52] Voice 10: HAB-Masyn Moyer- If you want to amend it or have a further public engagement process with it it's it's more of a product, and so we need to have it on the on the top priorities list in order to prioritize it.

[2:27:06] Voice 10: and that's kind of how that's being that the alternative in the report that's being given to

[2:27:13] Voice 10: you is we you could have us modify it in specific ways so if you know there are specific things that

[2:27:21] Voice 10: you want the model bylaw to be amended right now um we could also move it forward without having

[2:27:28] Voice 10: to put it on a priority project so that's yeah and um i think that's it for me so

[2:27:37] Voice 5: i'm kind of

[2:27:38] Voice 5: lost it if we make changes right now

[2:27:41] Voice 10: specific

[2:27:42] Voice 5: changes yeah

[2:27:43] Voice 10: then

[2:27:44] Voice 5: it wouldn't go through it

[2:27:46] Voice 5: wouldn't need to be added to the project list which we've already discussed that's right

[2:27:50] Voice 10: because um because it's easy enough for stuff to go away and just make the amendments and bring it

[2:27:55] Voice 10: back to you and have you pass it versus um drafting it and then bringing it back and then having

[2:28:03] Voice 10: dialogue about it and maybe public engagement it's just a longer process

[2:28:08] Voice 10: there's more dialogue involved in it so

[2:28:10] Voice 5: right now the existing application fees

[2:28:13] Voice 5: bylaws by law 300 so we would replace by law 300 with this or create a brand new

[2:28:19] Voice 5: bylaw or you would you

[2:28:21] Voice 10: I guess you would you're creating

[2:28:25] Voice 10: a brand new bylaw based

[2:28:27] Voice 10: based on the model.

[2:28:29] Voice 5: And what happens to the old model?

[2:28:30] Voice 10: It gets

[2:28:31] Voice 5: overwritten or?

[2:28:33] Voice 10: Yes.

[2:28:34] Voice 10: Forget the word for it.

[2:28:38] Voice 10: Becky would know.

[2:28:39] Voice 10: Repealed.

[2:28:41] Voice 10: Repealed, repealed, something like that.

[2:28:44] Voice 10: I'm not exactly sure what the word exactly is.

[2:28:46] Voice 10: There

[2:28:46] Voice 5: has to be some activity to make sure that people

[2:28:49] Voice 5: know that this is the existing.

[2:28:51] Voice 10: Yeah.

[2:28:51] Voice 5: So we can't, we couldn't.

[2:28:54] Voice 8: I understand correctly.

[2:28:58] Voice 8: You've got the model bylaw, right?

[2:29:00] Voice 12: and

[2:29:01] Voice 8: our bylaw looks close but not exactly the same it's got a different wording we can amend

[2:29:10] Voice 8: the draft bylaw to sort of mirror somewhat what we have right yeah

[2:29:18] Voice 8: because we had like this

[2:29:19] Voice 8: combination of applications our wording is slightly different than what they say so we

[2:29:25] Voice 8: could change that so that some of the pms they could mirror and in some cases we're like the

[2:29:33] Voice 8: the uh one thousand dollars for a society for housing that's not in the uh in the in the model

[2:29:42] Voice 8: bylaw so potentially we could have that still in there to add that in so really just a matter of

[2:29:50] Voice 8: migrating the amounts to the appropriate

[2:29:53] Voice 8: section in the model bylaw and making some adjustments for the variance we have

[2:30:01] Voice 8: And that would that can be done. We can do relatively quickly. Yeah,

[2:30:05] Voice 10: yeah, he could

[2:30:06] Voice 10: I mean,

[2:30:12] Voice 8: basically, the model bylaw says the calculation is it's the average cost for the

[2:30:17] Voice 8: trust process and application. So that's what the local government access is, we can charge

[2:30:25] Voice 8: up to the average cost. So we are sort of constrained by the figures that are there.

[2:30:31] Voice 8: and in some cases our fees will go up and in other cases they go down.

[2:30:38] Voice 8: Where I struggle with, if in fact this is the average cost and our fees are going down,

[2:30:48] Voice 8: in theory, and this implies that we're overcharging in some areas,

[2:30:53] Voice 8: so we'd have to then counter that with, well, but this is the average is for the average of the whole trust

[2:30:58] Voice 8: as opposed to a local trust committee area which could have a different cost of that it's it's it's

[2:31:05] Voice 8: a bit complicated there in terms of the rationale behind you know the figures they come up with

[2:31:12] Voice 8: my sense is that the average cost is trust-wide so i think we have some latitude about the local

[2:31:19] Voice 8: variation that may be applicable because we are a separate entity you know we're not like

[2:31:25] Voice 8: like Gade Roll is different than Jambier,

[2:31:27] Voice 8: a different corporation.

[2:31:31] Voice 8: Our authorities are different.

[2:31:32] Voice 8: So my sense is try to migrate it over

[2:31:37] Voice 8: and then have a look at it and go from there

[2:31:40] Voice 8: and make whatever adjustments are potentially possible

[2:31:44] Voice 8: based on the wording of

[2:31:47] Voice 2: being sort of my approach.

[2:31:49] Voice 2: Does anybody know, you know the bylaws,

[2:31:52] Voice 2: pretty few bylaws, I'm guessing you've read them.

[2:31:55] Voice 2: And I was looking at Trustee Longaris, too, because I know you read things very carefully.

[2:32:01] Voice 2: Are there things in our fees bylaws that aren't covered?

[2:32:05] Voice 2: I know you do, too.

[2:32:07] Voice 2: I'm sorry.

[2:32:08] Voice 2: Oh, sorry.

[2:32:09] Voice 2: No, no.

[2:32:11] Voice 2: Are there things in our

[2:32:12] Voice 2: bylaws, in the fees bylaws here that aren't on this list?

[2:32:17] Voice 8: uh the combinations um of you know a development permit and a development variance permits

[2:32:26] Voice 8: or two development permits there's just some differences there um land use contracts i think

[2:32:36] Voice 8: we i think we have one land use contract yeah

[2:32:38] Voice 2: but they're but they're being phased out we know

[2:32:40] Voice 2: they're 2022 or something they have to be gone so we won't see any more of those we

[2:32:47] Voice 8: don't have land

[2:32:47] Voice 8: use siting that would have been on our behalf right right

[2:32:52] Voice 8: no it pretty well matches it's just

[2:32:55] Voice 8: some of the combinations and some of the wording is slightly different so

[2:32:59] Voice 2: can you just say again if

[2:33:00] Voice 2: we say here's the things we like let's just use an example i'm not trying to give give any direction

[2:33:06] Voice 2: as to where my head's at it let's say we said we wanted to have a reduced fee for affordable

[2:33:11] Voice 2: housing or

[2:33:11] Voice 6: however

[2:33:13] Voice 2: you want to phrase that um

[2:33:15] Voice 6: community

[2:33:16] Voice 2: benefit rezoning applications

[2:33:21] Voice 2: but otherwise we're okay with the fees

[2:33:24] Voice 12: you're

[2:33:25] Voice 2: saying that's a relatively easy process that

[2:33:28] Voice 2: can be done without making this so what and what is it that would make it a large a top

[2:33:33] Voice 2: have to make it a top priority and and i just want to

[2:33:36] Voice 2: we do have a couple of slots like we do have a

[2:33:39] Voice 12: slot

[2:33:39] Voice 2: for our top priority we're very lucky that way because we just took too long yeah um the

[2:33:44] Voice 2: only thing on it right now is is the housing project uh housing options uh i can't remember

[2:33:51] Voice 2: if we were gonna add something else on we were talking about the ecosystem protection perhaps

[2:33:56] Voice 2: but but yeah so there's yeah

[2:33:59] Voice 10: i think of it really as two things one is are we having multiple

[2:34:04] Voice 10: of bold meetings to talk about it and make amendments to it and

[2:34:08] Voice 10: or are we adding public

[2:34:11] Voice 10: engagement to it in some way because this is an administrative bylaw that could come to you as

[2:34:18] Voice 10: one two three readings in one meeting and there's no public hearing required for it

[2:34:26] Voice 10: so processing it can be relatively easy and quick if nothing is added to that process

[2:34:34] Voice 10: So, I mean, as you said, theoretically, staff could take the two bylaws and sort of combine them into one draft that shows you what the differences are.

[2:34:44] Voice 10: You decide that you want to make one or the other, you know, you have a discussion at a meeting about that.

[2:34:50] Voice 10: And then, and then we're done presumably for the next meeting, we could bring you for a second and third meeting.

[2:34:57] Voice 8: The current bylaw I think was passed in street reading in 2018,

[2:35:01] Voice 6: it

[2:35:02] Voice 2: just made the changes.

[2:35:04] Voice 2: So would the motion be different than the one that's in the staff report then?

[2:35:10] Voice 8: No, based on that implies the

[2:35:14] Voice 2: flexibility.

[2:35:15] Voice 2: And if you want to make any amendments based on what we've heard or anywhere else like

[2:35:21] Voice 2: do you want to you want to keep anything like the lower fee for as an example that you would probably

[2:35:28] Voice 2: want to give direction to staff to do that because the model fee bylaw doesn't have that

[2:35:33] Voice 2: no

[2:35:33] Voice 5: it doesn't so but then you're kind of just combining the existing bylaw which has gone

[2:35:37] Voice 5: through the process with the new one which has gone through the process of the regional planning

[2:35:41] Voice 5: yeah the

[2:35:44] Voice 8: the one thousand dollar fee for the housing is a bit of a shell game because

[2:35:50] Voice 8: Because ultimately, you know, they can charge and get reimbursed or reduce the fee, and then we reimburse.

[2:35:59] Voice 8: The end result is no different other than the process of

[2:36:03] Voice 2: deciding having to get paid.

[2:36:05] Voice 2: Presuming the executive committee approves the, but we haven't turned one down in my term on the executive.

[2:36:15] Voice 2: So we haven't had, we probably had five, maybe six.

[2:36:20] Voice 2: maybe seven but we haven't turned one down yet so

[2:36:24] Voice 8: when when we collect the fee for an application

[2:36:28] Voice 8: once the fee is paid then they can then apply for a sponsorship and

[2:36:38] Voice 2: my i i think i've seen one where

[2:36:41] Voice 2: they applied before they paid so that's even a possibility so i've seen both so i believe

[2:36:49] Voice 2: I could be wrong. I could be wrong. Technically, they may have to pay first and then apply

[2:36:54] Voice 2: to get the process started. But I think I've seen at least one where they applied before

[2:37:01] Voice 2: they paid. But I stand to be corrected. I'm trying to remember the policy on that.

[2:37:10] Voice 2: Exactly.

[2:37:11] Voice 8: That's why I'm

[2:37:12] Voice 2: equivocating because the policy is probably that they're supposed to

[2:37:15] Voice 2: make the payment

[2:37:17] Voice 2: show they've paid and get the process started then apply for the

[2:37:22] Voice 2: sponsorship but i i i'm not entirely sure i don't i don't have the sponsorship so how do we want to

[2:37:30] Voice 2: proceed here gentlemen i

[2:37:32] Voice 5: have a couple of questions on the model by law itself go uh page

[2:37:36] Voice 5: yeah the very top uh 3.1.1 it says to undertake the approval process for a complex application

[2:37:43] Voice 5: It should just be the application process, not the approval process, because you're not

[2:37:47] Voice 5: guaranteeing an approval of an application, right?

[2:37:52] Voice 5: What is it?

[2:37:53] Voice 5: What section is it?

[2:37:54] Voice 5: 3.1.1 on page 54 of the agenda, it's the very top item.

[2:37:58] Voice 5: It says to undertake the approval process for a complex application.

[2:38:01] Voice 5: That implies approval is guaranteed.

[2:38:08] Voice 8: Well, you're undertaking the process to get it approved.

[2:38:13] Voice 8: I guess, yeah, it's

[2:38:15] Voice 5: a bit awkward wording.

[2:38:16] Voice 5: Because the LTC can turn down the application ultimately, so that confused me a little bit.

[2:38:25] Voice 5: Community benefit, it says it's defined in the OCP, ROCP does not define community benefit.

[2:38:31] Voice 5: So that kind of has the chicken and the egg thing, if it has to be defined in the OCP,

[2:38:38] Voice 5: it's not, therefore how is

[2:38:40] Voice 8: it defined in the Model Bible?

[2:38:42] Voice 8: It's also like the temporary, that's the other one I forgot, the temporary use permit, the community benefit, that also has to be in the OCP.

[2:38:51] Voice 8: So there are some things that we don't have.

[2:38:54] Voice 2: It's in the policy, but it's not in this draft bylaw.

[2:38:57] Voice 2: That's right.

[2:38:59] Voice 2: Although this is, you were reading from the policy.

[2:39:02] Voice 5: I was reading from the policy.

[2:39:03] Voice 5: And

[2:39:03] Voice 2: there is a definition of community benefit in the policy.

[2:39:06] Voice 5: Which doesn't refer to the OCP though?

[2:39:09] Voice 2: It says, where did I just see it?

[2:39:13] Voice 2: uh just reading it

[2:39:15] Voice 5: has to be identified in the first community plan as a community

[2:39:17] Voice 5: oh

[2:39:18] Voice 2: it isn't sorry

[2:39:19] Voice 5: i apologize so that's it just again we're going in kind of circles here right

[2:39:26] Voice 2: right so those two things don't work for you so you could ask now does this policy get attached

[2:39:37] Voice 2: to the to the bylaw or no this is a trust council bylaw policy

[2:39:42] Voice 9: from

[2:39:43] Voice 2: june of

[2:39:46] Voice 9: Oh,

[2:39:46] Voice 2: it's the one we passed?

[2:39:47] Voice 2: It's the one we passed.

[2:39:49] Voice 2: Oh, okay.

[2:39:57] Voice 2: So there's no definition of community benefit in the actual draft bylaw?

[2:40:02] Voice 5: No. Well, provision of an amenity of the value to the community, that was the definition of community benefit.

[2:40:09] Voice 5: And it says, and identify the official community plan as community benefit.

[2:40:13] Voice 5: Now you can do that.

[2:40:15] Voice 5: You can go with the official community plan and say water conservation and other things as a community benefit and make that rationale, but the way

[2:40:24] Voice 2: this is

[2:40:25] Voice 5: worded, it seems to me it has to be more direct.

[2:40:30] Voice 2: Okay, well, I mean, one option would be to simply ask staff to remove the and identify the official community plan as a community benefit and just say it's a leave it vague as an amenities value to the community.

[2:40:48] Voice 2: you could do that that's an option so

[2:40:51] Voice 8: i'm a little bit lost here the definition of community

[2:40:53] Voice 8: benefits in the policy but not in yeah

[2:40:56] Voice 2: no it is in the it is actually in the draft bylaw too it's

[2:41:00] Voice 2: on page 58 right

[2:41:03] Voice 8: above the red text so we we don't have it in the in the ocp that's right

[2:41:09] Voice 8: can't really include it but if it gets put in down the road you can then just amend the bylaw

[2:41:17] Voice 8: to add it and you don't want to add something and it doesn't exist you want to add this once you at

[2:41:22] Voice 8: the same time as you create it yeah i'm

[2:41:27] Voice 5: more of a fan um as we heard in the town hall of replicating

[2:41:31] Voice 5: what's in the existing bylaw which is just making it very clear that it's um the wording so many

[2:41:46] Voice 5: times official community plan or land use bylaw amendments for affordable housing and the

[2:41:52] Voice 5: applicant is a registered charity or non-profit society and the fee is one thousand dollars

[2:41:58] Voice 5: That's that's that to me work against instead of going to community benefit and defining it within the OCP having specific items.

[2:42:09] Voice 5: So you know my feeling on this is that we don't have to have this done today that it's good to know that this is the process, and this is on the agenda package state, I would really appreciate having.

[2:42:20] Voice 5: Existing by law 300 in the next agenda package with this one has some people can easily compare and I created

[2:42:28] Voice 8: a chart chart.

[2:42:30] Voice 8: showing that fees in the current bylaw

[2:42:33] Voice 8: with the fees that I think would apply

[2:42:36] under the revised, the

[2:42:38] Voice 8: draft model bylaw.

[2:42:40] Voice 8: And I can slip that to you guys.

[2:42:42] Voice 8: It's just basically showing the current bylaw,

[2:42:46] Voice 8: the fee associated, and the model

[2:42:50] Voice 8: that could be presented with the fee as associated.

[2:42:53] Voice 8: A number of them go up, some go down,

[2:42:56] Voice 8: and some like the $1,000 for the society

[2:42:59] Voice 8: It doesn't exist, it doesn't exist, it doesn't transfer, but we can put it in yeah yeah if

[2:43:05] Voice 2: we want to flip that.

[2:43:11] Voice 5: So that's something like that like easy to give you a look at and then in the next meeting, how does my intention is to move.

[2:43:20] Voice 5: You know that item number five the official plan amendments for housing, I would keep that because I think that's a good remnant from the existing.

[2:43:28] Voice 5: and then to look at the the model bylaw in terms of the actual fee amount okay so

[2:43:35] Voice 2: why don't we just

[2:43:36] Voice 2: if that's what you'd like to do and subject to what trustee langaris is that we could defer this

[2:43:40] Voice 2: to to um to the november meeting we'll add the existing bylaw to the package when it comes back

[2:43:48] Voice 2: to us and trustee langaris can provide us with his comparison chart yeah

[2:43:54] Voice 10: i'm willing to also

[2:43:56] Voice 10: also volunteer to draft a by draft what might look like a combined bylaw so take the model bylaw and

[2:44:05] Voice 10: insert those those sections that are unique to the existing gabriola bylaw in sort of a track

[2:44:12] Voice 10: changes version so you can see what that might look like did that help sure if you're if you're

[2:44:19] Voice 2: willing to volunteer to

[2:44:20] Voice 2: do that get us out of the community benefit issue yep yep you

[2:44:24] Voice 2: know do you

[2:44:26] Voice 10: HAB-Masyn Moyer- You

[2:44:26] Voice 2: need a motion for any of that or it

[2:44:27] Voice 10: would be helpful, and I think if you if you pass the motion that is recommended that cover it for me okay.

[2:44:36] Voice 6: HAB-Masyn Moyer-

[2:44:37] Voice 2: Okay, we just yeah

[2:44:40] Voice 8: so we're not actually adopting

[2:44:41] Voice 2: anything but nobody to come back to us.

[2:44:44] Voice 8: HAB-Masyn Moyer-

[2:44:47] Voice 2: But I think trustees coburn's point is he'd like to incorporate things from the existing by.

[2:44:55] Voice 10: HAB-Masyn Moyer- yeah so maybe be modified.

[2:44:57] Voice 10: outside um that

[2:45:00] Voice 2: the great bureau local trust committee requests to have to draft a new fee

[2:45:03] Voice 2: by law based on the model fee by attached to the trust council policy 5.6.1 application processing

[2:45:10] Voice 2: services and based on uh unique provisions of the existing gabriola fee bylaw i second that

[2:45:21] Voice 2: does that make sense i think that's what i'm just sort of trying to capture our discussion

[2:45:25] Voice 2: That does.

[2:45:26] Voice 5: Okay.

[2:45:27] Voice 5: The Dean wrote that 20 minutes ago.

[2:45:28] Voice 2: I know she did.

[2:45:30] Voice 2: She's always at least 20 minutes ahead of me.

[2:45:33] Voice 2: Okay.

[2:45:33] Voice 2: So I'll move that, or Trustee Langeras can move it, Trustee Colburn seconded it.

[2:45:39] Voice 2: Any further discussion about that?

[2:45:41] Voice 2: And thank you for volunteering.

[2:45:44] Voice 2: What else were you going to do with your Sunday night?

[2:45:50] Voice 2: So I'll call the vote.

[2:45:51] Voice 2: All in favor?

[2:45:52] Voice 2: That passes unanimously.

[2:45:53] Voice 2: Thank you very much for your assistance with that.

[2:45:55] Voice 2: that's hopefully we can find a shortcut because i will tell you that the other part of the budget

[2:46:02] Voice 2: um that was presented yesterday assumes that local trust committees are going to adopt the

[2:46:09] Voice 2: new fee bylaw by april the first um i think that i think that's not i think there's there's a lot

[2:46:16] Voice 2: of traction around it but i'm not sure it's unanimous so we'll see where it goes um thanks

[2:46:23] Voice 2: Thanks a lot. Nice

[2:46:24] Voice 8: to see you.

[2:46:25] Voice 8: I think I do. I certainly support the idea.

[2:46:31] Voice 2: Okay. Thanks very much for that. That's great. Okay.

[2:46:33] Voice 2: So the next thing on the agenda is the request from director Craig to

[2:46:36] Voice 2: support a rainbow colored crosswalk for discussion, crossword,

[2:46:40] Voice 2: crosswalk for discussion. And I thank you,

[2:46:44] Voice 2: Trustee Colburn. I saw the email, but I haven't had a chance to read it yet.

[2:46:49] Voice 8: I found that that's a good letter and I'm certainly in support of it.

[2:46:55] Voice 5: So just for the benefit of the massive audience watching at home, we do have meetings with the Ministry of Transportation and the District on ongoing cases, and Director Craig has them more often, obviously.

[2:47:08] Voice 5: This is one of the requests that she's brought forward is to have a remote crosswalk.

[2:47:12] Voice 5: The Ministry of Transportation, of course, has their own mechanisms for dealing with what we'll call unorganized areas, I think is the technical definition.

[2:47:22] Voice 5: Commission. So this is a

[2:47:25] Voice 5: letter asking the Ministry of Transportation to implement a

[2:47:30] Voice 5: rainbow crosswalk on Gabriel Hill High.

[2:47:34] Voice 8: It sounds like Bodie is opening the door to that concept more and more, before they were

[2:47:39] Voice 8: hesitant. I don't think that that's something that garnered from

[2:47:45] Voice 5: talking that they are more

[2:47:47] Voice 5: open to it.

[2:47:48] Voice 5: So maybe just I'll put forward a motion that the Gabriel Hill Local Trust Committee support

[2:47:52] Voice 5: support Regional Director Craig's letter to the Ministry of Transportation regarding

[2:47:59] Voice 5: rainbow crosswalk on Gabriel Island.

[2:48:06] Voice 2: Do you get that, Dookie?

[2:48:08] Voice 2: Okay.

[2:48:08] Voice 2: Is there a seconder?

[2:48:09] Voice 2: Okay.

[2:48:10] Voice 2: The only thing I can say is it would probably be good for one of you to be authorized to

[2:48:15] Voice 2: sign on, like if you're going to sign the letter or whatever, indicate on behalf of

[2:48:22] Voice 2: the local trust committee or something like that, because rather than waiting for me to

[2:48:26] Voice 2: to do or I can do it I guess we can do it electronically whatever I'm not very

[2:48:30] Voice 5: detail-oriented yeah

[2:48:32] Voice 2: but that's fine I don't think we need that in the motion

[2:48:34] Voice 2: so we'll just find a way for me to sign it on behalf of the loan trust pursuant

[2:48:40] Voice 2: to our motion yeah okay that's fine okay great all in favor that passes

[2:48:47] Voice 2: unanimously thanks all I'll touch base with Vanessa next on the agenda we have

[2:48:58] Voice 2: have a series of reports. Climate change action update, anything from anything that we haven't

[2:49:05] Voice 2: already talked about?

[2:49:06] Voice 5: No, I referred that at my trustee reports, the climate caucus that I

[2:49:13] Voice 5: participated in. Right.

[2:49:14] Voice 2: And how is the Trees for Tomorrow program

[2:49:17] Voice 5: going? I think we're going to do

[2:49:18] Voice 5: a spring planting. The Gabriel Land and Trail Service has a nature stewards program. And so

[2:49:27] Voice 5: We'll have another, we'll do the plantings yearly.

[2:49:31] Voice 5: We planted 1,080 trees in the spring,

[2:49:36] Voice 5: and we'll look to kind of triple that next spring.

[2:49:39] Voice 2: Excellent work.

[2:49:42] Voice 2: There's, just on climate change generally, there's lots of,

[2:49:46] Voice 2: I don't know, is it just me,

[2:49:47] Voice 2: or there's been lots of news reports and other reports I've seen on sea

[2:49:54] Voice 2: level rise and mapping that's going on and showing how it's affecting

[2:50:00] Voice 2: affecting different areas of the world that, you know, you don't,

[2:50:04] Voice 2: you wonder how sometimes how completely accurate it is, but it's,

[2:50:07] Voice 2: there's lots of that out there right now. So I guess we'll see. And we just,

[2:50:13] Voice 2: just a note that one of the trustees for the honest trust is,

[2:50:17] Voice 2: is going to end presenting at COP.

[2:50:21] Voice 2: That's trustee Morrison's over there.

[2:50:23] Voice 2: I don't know if she's there right now or she's not there.

[2:50:25] Voice 2: She's on it way soon because I know she was going to be there for our trust

[2:50:30] Voice 2: programs committee meeting next friday she will be over in scotland right now um first nations

[2:50:40] Voice 2: relationship building we've sort of talked about that a little bit i'm not sure is there anything

[2:50:44] Voice 2: else you'd like to report i know you reported out that you're you're trying to set up protocol

[2:50:47] Voice 2: agreement or meetings to set a protocol agreement i don't know that we have anything yeah there is

[2:50:52] Voice 5: an election coming up there so yeah timing of that uh it may be a post-election meeting but

[2:50:57] Voice 5: but I think there'll be some consideration.

[2:50:59] Voice 5: There's no,

[2:51:00] Voice 5: there's

[2:51:01] Voice 2: no trust conservancy.

[2:51:03] Voice 2: There is an applications report.

[2:51:07] Voice 2: Need to get back to my agenda.

[2:51:12] Voice 2: Any questions for staff regarding any of the applications

[2:51:16] Voice 2: that are on the file?

[2:51:17] Voice 2: We had some questions and some clarification

[2:51:19] Voice 2: around the one from a member of the community.

[2:51:22] Voice 2: I

[2:51:22] Voice 6: had that one as well.

[2:51:24] Voice 6: Okay,

[2:51:24] Voice 2: so that's been raised.

[2:51:26] Voice 2: I raised the Acorn Island one,

[2:51:29] Voice 2: which is still an almost as I understand the the heritage conservation covenant

[2:51:35] Voice 2: is just needs to be registered that it's I gather it's been finalized that's what

[2:51:40] Voice 2: I understood from this from planner Cox so that's good news we've had a report

[2:51:45] Voice 2: on the Gabriel housing society and then there's just a series of other

[2:51:49] Voice 2: applications or any other questions if not no

[2:51:53] Voice 8: I just wonder why some stay on so

[2:51:55] Voice 8: long like this was one year for development variance perfect going back to 2016. nothing

[2:52:01] Voice 8: yeah and

[2:52:03] Voice 2: one of the things you can do is you can ask staff to decide to make it clear to the

[2:52:11] Voice 2: applicant they either withdraw or or will will just we can tell staff not to take further action

[2:52:18] Voice 2: on something yeah if

[2:52:20] Voice 2: we think it's been sitting too long yeah

[2:52:21] Voice 8: i'm thinking i'm looking at the one

[2:52:22] Voice 8: one where it's on the Wildwood Crescent,

[2:52:24] Voice 8: the development variance permit

[2:52:26] Voice 8: to bring property into compliance.

[2:52:28] Voice 8: So obviously there's a by-law enforcement

[2:52:32] Voice 8: or potentially by-law enforcement complaint.

[2:52:35] Voice 8: And I guess it's one way of avoiding dealing

[2:52:38] Voice 8: with the issue prior to DDT and then follow through.

[2:52:42] Voice 2: Well, one option for you, Trustee Langeras,

[2:52:45] Voice 2: is to ask for an update and a report at the next meeting.

[2:52:48] Voice 2: And I'd entertain a motion to that effect.

[2:52:50] Voice 2: fact that and then we and then my view is I agree with you I don't think things should sit on our

[2:52:56] Voice 2: our either our follow-up action list or our applications report for a long period of time

[2:53:01] Voice 2: okay

[2:53:02] Voice 8: okay I'll make them I move that people want to have a request staff just to provide an update

[2:53:10] Voice 8: on Development Variance Permit DBP 2016.3.

[2:53:19] Voice 2: Okay, is there a seconder?

[2:53:22] Voice 2: Sure.

[2:53:22] Voice 2: Okay, and this is a good one because there you go,

[2:53:25] Voice 2: no change in status since in the last eight months.

[2:53:29] Voice 2: Any further discussion?

[2:53:31] Voice 2: I'll call the vote, I assume you got that Nadine.

[2:53:34] Voice 2: Yes, thank you very much.

[2:53:35] Voice 2: Anything further from the applications report?

[2:53:38] Voice 5: Can I just ask for clarification

[2:53:40] Voice 5: because I've heard several different things

[2:53:41] Voice 5: and when we um rpm cal when you set up the notification around kind of conscious if we

[2:53:46] Voice 5: are legally operating obligated to respond to applications or process applications and i've

[2:53:51] Voice 5: heard some differing over the course of the three years some differing sort of uh propositions

[2:53:56] Voice 5: regarding that so what what legally are we obligated to do on what time does that make sense

[2:54:03] Voice 5: Yeah.

[2:54:09] Voice 10: I'll have to be careful about that. There aren't really timelines specifically that are mandated, but the courts will kind of look at each case and say, does it seem reasonable that you process this as quickly as you could, given all the circumstances?

[2:54:27] Voice 10: you know if that that ends up being a question that the courts ask the main thing i know for

[2:54:35] Voice 10: sure is that we can't reject an application you know if an applicant wants to apply they they we

[2:54:41] Voice 10: have to let them apply and then we have to in good faith process their application as quickly as we

[2:54:47] Voice 10: can um but the applicant also has obligations to meet their you know requests for information and

[2:54:55] Voice 10: that sort of thing so we don't have an obligation to keep an application that's lingering open right

[2:55:03] Voice 12: right

[2:55:03] Voice 10: so if if an applicant has not been providing information that's been requested we we can close

[2:55:09] Voice 10: it okay

[2:55:13] Voice 2: and and yeah so

[2:55:17] Voice 10: on the one side on the one

[2:55:18] Voice 2: side an applicant you can't a deciding body

[2:55:23] Voice 2: can't say to an app just sort of let an applicant dangle forever and

[2:55:27] Voice 12: say we're going to defeat your

[2:55:29] Voice 2: application just by not dealing with it that's right and

[2:55:31] Voice 2: i've seen court cases that said that

[2:55:33] Voice 2: yes on

[2:55:33] Voice 2: the other hand we just on galliano for example we had a really long-standing application

[2:55:38] Voice 2: and we we passed a motion basically gave them a deadline to get us something by a particular date

[2:55:44] Voice 2: they got us something by a particular date but it wasn't what we'd asked for

[2:55:48] Voice 2: and we passed a motion that said you want to do this close you know apply again um and i don't

[2:55:54] Voice 2: know it was 10 or 11 years but we had sort of given them a about a a them a um a sort of an

[2:56:04] Voice 2: impetus but a year before and said look you got to get this moving or we're going to close it and

[2:56:09] Voice 2: so you we and i felt very comfortable with that so those are the certain things you know nothing's

[2:56:17] Voice 2: to say we got to we have to process an application in three months six months might be reasonable nine

[2:56:24] Voice 5: we'll do it in the same amount of time that we do exactly

[2:56:26] Voice 2: i think

[2:56:30] Voice 5: that's fair okay any other

[2:56:32] Voice 2: questions regarding that uh we have our expense report which is um pretty minor but how are we

[2:56:41] Voice 2: doing on our uh we aren't spending our projects money um but there will be some money spent on

[2:56:50] Voice 2: the housing options for sure uh because of the um as you start to advertise etc etc well and i'll

[2:57:00] Voice 10: say too that this is um an august report okay so

[2:57:05] Voice 10: there may have been some money spent since then

[2:57:07] Voice 10: okay well

[2:57:09] Voice 2: one of the reasons i'm watching that more carefully is we're trying to figure out

[2:57:12] Voice 2: what the surplus is going to look like at the end of the year. Standing

[2:57:18] Voice 2: resolutions, anything related to that? No? Okay. Top priorities report. Let's have a look at

[2:57:28] Voice 2: that.

[2:57:28] Voice 5: Oh sorry, not a standing

[2:57:29] Voice 5: resolution, but we do have a protocol with RDN. We talked about setting up a meeting with the regional district. I don't know if there's anything in that that's been advanced. Where did I see that? I saw that.

[2:57:39] Voice 5: the follow-up action list? I saw that.

[2:57:42] Voice 2: Hold on. Yes, I did. It's in the follow-up action list

[2:57:44] Voice 2: and it said, and I was going to ask Russ about that because it said the CAO of the RDN has

[2:57:51] Voice 2: requested that he have a discussion with our CAO before we set up our protocol meeting and I didn't

[2:57:58] Voice 2: quite understand that. Did you? I

[2:58:00] Voice 8: think that's part of the agreement that it's, I think it's

[2:58:04] Voice 8: from the agreement that we have with the RDM

[2:58:07] Voice 8: that it is the CEO that raised the settlement.

[2:58:12] Voice 10: It is, but I think it also has to do with

[2:58:15] Voice 10: the question of how many elected officials

[2:58:18] Voice 10: can be in a room together

[2:58:20] Voice 10: and whether that's a business meeting now.

[2:58:23] Voice 10: And so I don't know that they figured that out from that,

[2:58:25] Voice 10: what they wanted to do.

[2:58:26] Voice 2: And as you saw, that was not an issue

[2:58:28] Voice 2: with the SCRD last week.

[2:58:30] Voice 2: Or is that only this week?

[2:58:32] Voice 2: That was only Monday.

[2:58:32] Voice 5: Yeah.

[2:58:34] Voice 2: It seems like a month and a half ago, but it was only three days ago.

[2:58:37] Voice 2: And it wasn't an issue with them,

[2:58:39] Voice 2: but I know it became an issue with the RDM because I think there was a

[2:58:42] Voice 2: scenario where some members of the public wanted to show up in the last

[2:58:46] Voice 2: term and that became an issue, but I can prod Russ to call.

[2:58:52] Voice 2: I don't know who the CAO is. I've forgotten right now.

[2:58:55] Voice 10: Well, they were, Oh, well,

[2:58:56] Voice 10: that might be part of it too is I know they were actually hiring a new,

[2:59:00] Voice 10: a new CAO for the RDN and that person may have been hired by now but that may have been a part

[2:59:08] Voice 10: of the issue okay

[2:59:09] Voice 2: I have to contact Vanessa and I'll I'll just ask Russ to contact the CAO

[2:59:16] Voice 2: because they and I'll send them a copy of the motion is that fair yes that's excellent thank

[2:59:25] Voice 2: Okay. Anything else from the standing resolutions? Then we have our top priority list, which is at page 76.

[2:59:42] Voice 8: We can take cannabis off now.

[2:59:47] Voice 2: We can take, yeah.

[2:59:53] Voice 8: So

[2:59:54] Voice 2: we can remove developed cannabis production regulations.

[2:59:59] Voice 2: And the

[3:00:00] Voice 2: and number four we can oh no it's not finished we have to wait till we adopt it but we can

[3:00:04] Voice 2: we can take number two off um there's still active work going on on number three that we do

[3:00:13] Voice 2: um

[3:00:14] Voice 10: yeah well you know i mean that that project is really it's it's managed by sonja oh yeah she's

[3:00:21] Voice 10: still she's still working on it so

[3:00:24] Voice 8: it's taking up a fair bit of time

[3:00:26] Voice 10: you know as much as we say

[3:00:30] Voice 10: hey we'll have consultants do things there's always a staff person behind who has to

[3:00:34] Voice 10: drop the rfp and then and then they're managing the contract which means regular communication

[3:00:40] Voice 10: with the consultants and guiding the consultants and yeah so there's still some staff involvement

[3:00:46] Voice 10: in those kinds of things

[3:00:47] Voice 8: that'll handle in december that's when the reports do

[3:00:51] Voice 8: you

[3:00:52] Voice 10: know sonya might be listening in still and be able to speak to that she's still

[3:00:57] Voice 2: online sonya

[3:00:58] Voice 2: are you still yeah here she comes is

[3:01:00] Voice 5: planner cox available too just wondering it's

[3:01:02] Voice 10: not on today

[3:01:04] Voice 2: sonny did you hear the question are

[3:01:08] Planner Zupanec: we talking about the uh transportation grant yeah

[3:01:11] Voice 2: and the

[3:01:13] Voice 2: question was whether it ends in december uh

[3:01:17] Planner Zupanec: the reporting to the grantor the ubcm is due

[3:01:23] Planner Zupanec: i think our internal report has to be completed at the end of december if not early in the new

[3:01:27] Planner Zupanec: year it might actually be february so we did give an extension to the contractor to complete their

[3:01:36] Planner Zupanec: report i was able to sit in on an interim presentation by the team and was super impressed

[3:01:44] Planner Zupanec: with the quality of the work that they've done to date so they're just fine-tuning

[3:01:49] Planner Zupanec: their recommendations and they are working hard to engage with an amok and of course capacity

[3:01:59] Planner Zupanec: issues being what they are it's it's been challenging for everybody to be able to carve

[3:02:05] Planner Zupanec: time for this particular topic so i think that's been part of the delay is that they've wanted to

[3:02:12] Planner Zupanec: to ensure effective and sort of engagement options there,

[3:02:18] Planner Zupanec: but that hasn't materialized yet, so.

[3:02:21] Voice 2: Yeah, I think the question was related to,

[3:02:27] Voice 2: as I understood it, and Trustee Langeris can correct me,

[3:02:30] Voice 2: was sort of when will this sort of fall off your work plate

[3:02:34] Voice 2: to an extent?

[3:02:35] Voice 2: So when will you not have to be spending time on this again?

[3:02:39] Planner Zupanec: Yeah, I'll be done the final report, as I said,

[3:02:42] Planner Zupanec: that I think it's February is our deadline.

[3:02:44] Planner Zupanec: So Mike Richards and I will work together to get that done.

[3:02:46] Planner Zupanec: Once it's submitted, you know,

[3:02:49] Planner Zupanec: I've never seen it have to come back

[3:02:51] Planner Zupanec: unless there's revisions or more information that they need.

[3:02:53] Planner Zupanec: But once I sign off on that report

[3:02:55] Planner Zupanec: and give it to Mike and submit it,

[3:02:57] Planner Zupanec: I think then I can, we can take that off your-

[3:03:01] Planner Zupanec: Okay.

[3:03:02] Voice 8: February.

[3:03:04] Voice 2: February.

[3:03:05] Voice 2: February.

[3:03:06] Voice 2: We're just noticing that two is gone as of today.

[3:03:11] Voice 2: Four will probably be gone as of November or December and three is probably going in

[3:03:17] Voice 2: February and so we're just sort of considering our top priorities list right at the moment.

[3:03:26] Voice 8: Anyway.

[3:03:27] Voice 8: My preference would be, you know, when we get a slot, we start the ecological protections

[3:03:33] Voice 8: or restart it.

[3:03:34] Voice 5: That's why I wanted to see if Piner Cox is available just to sort of talk through that

[3:03:38] Voice 5: whether or not we can do that today, because there's already, it's already advanced to a certain stage, right?

[3:03:45] Voice 5: Yeah.

[3:03:52] Voice 10: I, you're, you're wondering how far along it has, it went? Just kind of a reminder.

[3:03:56] Voice 5: I have specific questions with regards to Coates Marsh. There's, there's sort of a, there's a understanding or belief being expressed in the community that if we had had this ecological protection zone and things would have been different regarding activities in the marsh this past summer,

[3:04:11] Voice 5: summer. I don't think that's the case.

[3:04:13] Voice 5: Nature Trust doesn't want the rezoning there.

[3:04:16] Voice 8: They've been balking at it for years.

[3:04:19] Voice 8: Exactly.

[3:04:19] Voice 8: And so my sense is that if we try to wait for the RDN and Nature Trust to

[3:04:25] Voice 8: agree to it, it will be a few years down the road.

[3:04:29] Voice 8: We still won't be anywhere.

[3:04:30] Voice 8: This goes back to probably about 2015, 14.

[3:04:34] Voice 2: Yeah.

[3:04:34] Voice 2: That was my recollection is one of the reasons we abandoned this is because

[3:04:38] Voice 2: we couldn't see a way forward for Cokes Marsh without butting heads with the Nature Trust

[3:04:46] Voice 2: and doing something they didn't want us to do and that was politically and so that left us with a

[3:04:52] Voice 2: couple of conservancy properties as my recollection I can't remember

[3:04:56] Voice 2: the names of them you guys would

[3:04:57] Voice 2: know them and then and I think we sort of went well is this really worth it and I but then the

[3:05:06] Voice 2: the argument has become from former trustees Ferens and Yates well at least if it was in

[3:05:14] Voice 2: place then we could apply it you know once we got the work done it's almost finished so that was

[3:05:18] Voice 2: the reason why one of the reasons why we considered putting it back on because then at least the

[3:05:23] Voice 2: zoning's in place even if it doesn't apply yet to Coates Marsh.

[3:05:27] Voice 8: One of the comments I remember

[3:05:29] Voice 8: from the part of the end was that they see the regional park as 50% conservation, 50%

[3:05:38] Voice 8: tourism, and their concern was that the ecological protection zone would diminish their capacity

[3:05:46] Voice 8: for tourism. But my sense is that you can have specific rules around the specific park

[3:05:55] as well within a zone that may accommodate you know to

[3:05:59] Voice 8: a degree like they talk about you know

[3:06:01] Voice 8: having some sort of information sense of building on the park in the park with non-ending value

[3:06:07] Voice 8: where they uh where the marsh is so to me but then the neighborhood trust keeps talking about the

[3:06:17] Voice 8: the value a loss of the densities which i still struggle with because

[3:06:25] years ago i was told by the feds

[3:06:27] Voice 8: the zoning is not an issue from their perspective it's the use

[3:06:32] Voice 8: that's an issue they don't care about the zoning they care about the use it's a never-ending

[3:06:40] Voice 10: So from a work plan perspective, it's my understanding, if I read it all correctly, that the project was far enough along, but it could be finished off pretty quickly if we remove those controversial products.

[3:06:57] Voice 10: And

[3:06:57] Voice 2: that was his recommendation?

[3:06:59] Voice 10: Yes.

[3:07:00] Voice 8: Yeah, I would say drop post-Marsha, get it in place, get a reasonable logical zone in place.

[3:07:08] Voice 8: and if some other subdivision there's a part needed maybe they uh so can we

[3:07:16] Voice 2: um maybe pass

[3:07:17] Voice 2: a motion to add that back to our top priorities list once the in1 zoning is gone and that would

[3:07:24] Voice 2: mean that we'd have the transportation grant whatever's going on with the housing and the

[3:07:28] Voice 2: that project on our top priority list

[3:07:31] Voice 5: planter cox has to do it even after he leaves

[3:07:36] Voice 5: well it could be his legacy

[3:07:40] Voice 2: once he goes

[3:07:41] Voice 2: I'm sorry and I didn't by the way I got asked

[3:07:43] Voice 2: I shouldn't say that I asked the question

[3:07:45] Voice 2: I didn't want to answer

[3:07:47] Voice 2: because I didn't know

[3:07:48] Voice 6: if it was public knowledge

[3:07:49] Voice 6: anyway

[3:07:50] Voice 6: the whole

[3:07:52] Voice 8: code smarts one of the things I thought

[3:07:53] Voice 8: I asked myself can we

[3:07:55] Voice 8: just rezone it anyway but we can't

[3:07:57] Voice 8: because I think we'd be hit with

[3:07:59] Voice 8: compensation loss because

[3:08:01] Voice 8: we'd be converting it to public

[3:08:03] Voice 8: it used completely and if you want to convert it and it's owned by a private individual which is a

[3:08:10] Voice 8: major practice it's not a government agency so we end up trying to compensate if we wanted to

[3:08:17] Voice 8: override their objections and just resolve that so it's not an option it's

[3:08:25] Voice 6: proved option so

[3:08:26] Voice 2: i would

[3:08:27] Voice 2: entertain a motion to move number 17 in the projects list develop a new ecological protection

[3:08:32] Voice 2: protection zone back to the top priority list once the IN1 zone is completed.

[3:08:41] Voice 5: I'll second that. I do have some questions about the, because Salt Spring has their Coastal

[3:08:46] Voice 5: Douglas fir project that was in our agenda package and I've been sort of following it

[3:08:49] Voice 5: as well. It's one of the items here, but I think combining them or trying to do new work

[3:08:56] Voice 5: is going to take us in the past in this new term so yes i

[3:09:00] Voice 5: think it's important that we um

[3:09:04] Voice 5: we accomplish these things within the four-year mandate okay

[3:09:07] Voice 2: so i'm sure you've got that nadine

[3:09:10] Voice 2: so that's been moved and seconded uh and and also i'd move that uh as well we'll call a vote on that

[3:09:17] Voice 2: so that i'll call a vote on that question so that passes also move that we remove the developed

[3:09:23] Voice 2: cannabis production regulations from our top priority list you can go back and ring

[3:09:31] Voice 2: they have

[3:09:32] Voice 2: a gong in their office did

[3:09:34] Voice 2: you know that no i found out i said i was i was texting or emailing

[3:09:41] Voice 2: with heather and we'd done something somewhere and she said oh we got that one got the gong

[3:09:46] Voice 2: rang and i went what are you talking about so i thought they have a gong when they achieve

[3:09:50] Voice 2: Mayor Mrakas, Chief something so yeah anyway that that motion has been made, and I did you second it through I feel on garris all in favor so that passes, so there we go we've redone our top priority list anything else regarding the top priority or the projects.

[3:10:05] Voice 2: Mayor Mrakas, Okay it's not really it's not really a projects oriented thing but work program, but I put it here, so that we could deal with it before we go into camera.

[3:10:17] Voice 2: which is proposed dates for 2022 we don't have to adopt them today but i thought we would put

[3:10:22] Voice 2: them on the agenda did you find it and are you going to share that i

[3:10:26] Voice 9: will do that although that

[3:10:27] Voice 2: not everybody's on the zoom meeting but i am and i've got the screen up if you can put it up

[3:10:33] Voice 2: and we can't adopt it unless you guys want to have a look at it but

[3:10:47] Voice 10: these are the dates that

[3:10:49] Voice 10: are being proposed i can show them to you within the context of the bigger meeting scheduled for

[3:10:57] Voice 10: the year but these are the these are the dates that we thought would work my

[3:11:04] Voice 8: sense is we should

[3:11:05] Voice 8: probably move this process we can't hold this so everybody can get that course and these are

[3:11:13] Voice 2: are these all thursdays

[3:11:14] Voice 8: you know

[3:11:15] Voice 8: so

[3:11:16] Voice 2: january 27th march 3rd uh april 7th we'll have to have a party

[3:11:24] Voice 2: that's my birthday uh may the 12th june the 28th sorry june the 16th sorry july the 28th

[3:11:37] Voice 2: september the 29th october the 27th and december the 1st so that's one two that was nine i think

[3:11:45] Voice 2: i counted one two three four

[3:11:47] Voice 8: nine

[3:11:49] Voice 2: i think we had one added meeting in january but um

[3:11:55] Voice 2: so that's nine so i'm happy to move those if you guys want to just adopt them now yeah yeah i'd

[3:12:06] Voice 5: like i'd like one or two of them to be late afternoon evening meetings again to go back to

[3:12:11] Voice 5: attempt to get a broader number of people who may not be able to participate from 10 30 till 2

[3:12:17] Voice 10: do you do you know which of these you might identify already

[3:12:21] Voice 5: sometime when there's not snow

[3:12:23] Voice 5: on the ground so yeah after the march one for sure it

[3:12:32] Voice 10: helps us to be if you're as specific as

[3:12:34] Voice 10: you can be so there are

[3:12:36] Voice 6: june so

[3:12:38] Voice 10: june okay june

[3:12:44] Voice 2: 16th okay i

[3:12:50] Voice 8: didn't catch that the

[3:12:51] Voice 10: june 16th meeting

[3:12:53] Voice 10: the uh late afternoon evening meeting

[3:12:56] Voice 2: yeah

[3:12:58] Voice 10: well

[3:12:59] Voice 2: yeah i think you look you were talking about like

[3:13:01] Voice 2: a 4 30 or were you talking later

[3:13:03] Voice 5: i think we tried like a four o'clock seven o'clock or something

[3:13:07] Voice 5: like that okay all right

[3:13:09] Voice 2: would you like that included in the motion or would you or can you

[3:13:13] Voice 2: just take that direction uh

[3:13:14] Voice 10: it's helpful if we have it right so

[3:13:17] Voice 2: so we'll take that motion and

[3:13:19] Voice 2: we'll just add the words um and that the we approve and request the june 16th meeting to be

[3:13:27] Voice 2: late afternoon I don't want to get into seven eight meetings I'll start at

[3:13:39] Voice 2: seven o'clock they tend to bog down fairly quickly so with that slight

[3:13:45] Voice 2: amendment someone want to move that you don't have to read it just move the

[3:13:50] Voice 2: motion okay so let's call all in favor we've got our dates that's great can you

[3:13:57] Voice 2: send those students by email so that I can put them in my diary thanks very

[3:14:01] Voice 2: much

[3:14:01] Voice 3: um

[3:14:02] Voice 2: now i need a motion the next meeting for anybody watching because we're going in camera now

[3:14:08] Voice 2: uh is uh our next meeting is november 25th at 10 30 at the arts and heritage center which is back

[3:14:14] Voice 2: to our regular location isn't it is that what it's called yeah

[3:14:19] Voice 5: arts and heritage yeah

[3:14:20] Voice 2: so we're back

[3:14:22] Voice 2: to that i can see your email whether you're sharing your screen still on your broadcasting

[3:14:26] Voice 2: casting that

[3:14:27] Voice 9: it's okay it could be way

[3:14:31] Voice 2: worse um so uh so we're going to uh go into camera but

[3:14:37] Voice 2: we'll see you if all of you who wish to follow along on

[3:14:40] Voice 2: online we'll have a similar process that

[3:14:42] Voice 2: we have now uh on um scheduled for thursday november 25th at 10 30 a.m we'll see again

[3:14:51] Voice 2: thank you very much for joining us and with that I'm going to somehow stop the

[3:14:57] Voice 2: live streaming and I have to figure out how to do that and the recording