Islands Trust Financial Planning Committee community information meeting, November 10, 2021

[0:00:00] Voice 3: meeting to order um any ads uh or to the agenda other than for the um a new attachment the

[0:00:09] Voice 3: fresh water sustainability strategy um which we received yesterday i believe november 21

[0:00:16] Voice 3: which uh was should have been attached to

[0:00:19] Voice 23: um what robert robert

[0:00:27] Voice 19: are you there

[0:00:31] Voice 12: Yes, I am here.

[0:00:32] Voice 23: Sorry, that agenda package should be 6

[0:00:35] Voice 3: .3, right?

[0:00:36] Voice 22: Correct.

[0:00:37] Voice 3: Yeah, so it should have been attached to 6.3,

[0:00:40] Voice 3: and it's there for us to review when we are talking about 6.3.

[0:00:46] Voice 3: Any other adds to the agenda?

[0:00:51] Voice 3: Peter Luckham.

[0:00:54] Trustee Luckham (probable): I'm not sure whether or not any of you or Robert received an email this morning

[0:01:00] Trustee Luckham (probable): from Stefan Cermak or not but there was a resolution which was passed yesterday at the LTC

[0:01:09] Trustee Luckham (probable): meeting that is in addition to the item at, lost it here now, to do with the Salt Spring Island

[0:01:24] Trustee Luckham (probable): and budget requests.

[0:01:27] Trustee Luckham (probable): And I have asked Stefan Cermak to join us at item 6.5.

[0:01:34] Trustee Luckham (probable): It's actually item 6.5.

[0:01:36] Trustee Luckham (probable): Asked us to join us there to bring us up to date

[0:01:41] Trustee Luckham (probable): with what happened yesterday at the meeting.

[0:01:42] Trustee Luckham (probable): And then there's also an additional motion

[0:01:45] Trustee Luckham (probable): that Stefan is attempting to bring the motion to the table,

[0:01:50] Trustee Luckham (probable): but also Laura Patrick may be able to address that.

[0:01:53] Trustee Luckham (probable): So that could be an addendum to 6.5, I would suggest.

[0:01:57] Voice 3: Okay.

[0:01:58] Voice 3: And so we're going to call it additional information

[0:02:01] Voice 3: from Salt Spring.

[0:02:03] Voice 12: Yeah.

[0:02:05] Trustee Patrick (probable): I believe that's 6.4 Chair Lusson, or Trustee Lusson.

[0:02:09] Voice 6: Oh, you're absolutely right.

[0:02:12] Voice 6: Thank you.

[0:02:17] Voice 3: Okay.

[0:02:17] Voice 3: In addition to 6.4, thank you.

[0:02:21] Voice 3: Anything else?

[0:02:22] Voice 19: That's Gabriola?

[0:02:24] Voice 3: Yeah.

[0:02:25] Voice 3: It's confusing.

[0:02:26] Voice 3: thing it'll make sense when you see it okay thank

[0:02:29] Voice 3: you um so um if that's it thank you i will take it

[0:02:33] Voice 3: by general consent um and uh if any of you is feeling ignored for reasons um that because i'm

[0:02:43] Voice 3: not paying attention uh please speak up i hate to think that you're feeling it's because of

[0:02:50] Voice 3: technology or my inability to see and i've got trustee fast and trustee brent um

[0:02:56] Trustee Fast (probable): just so you

[0:02:56] Trustee Fast (probable): you know Mr. Chair your voice is cutting out occasionally I don't know if it's a microphone

[0:03:00] Trustee Fast (probable): or when you turn your head but just so we can hear you thank you. Thank

[0:03:05] Voice 3: you very much and some

[0:03:06] Voice 3: people are quite happy not to be able to hear me but we'll see. Trustee Brent.

[0:03:12] Voice 8: I was going to

[0:03:13] Voice 8: mention the same thing your voice is particularly when you turn to the sides it seems to I can't

[0:03:19] Voice 8: hear it okay so

[0:03:21] Voice 3: i've i've just tied into the uh wi-fi stick um i should cut off my other wi-fi

[0:03:30] Voice 3: connections is that right i have assumed that um

[0:03:35] Trustee Luckham (probable): actually i'm sorry i i have had the same

[0:03:39] Trustee Luckham (probable): experience recently and i'm actually prepared to believe that there's a software update to

[0:03:44] Trustee Luckham (probable): these laptops that is causing the directionality of the built-in microphone which is supposed to

[0:03:49] Trustee Luckham (probable): to be multidimensional, it's become more unidirectional.

[0:03:53] Trustee Luckham (probable): So you simply need to speak face on to the computer

[0:03:57] Trustee Luckham (probable): and it seems to work fine.

[0:03:59] Voice 3: Thank you.

[0:04:00] Voice 3: And if it happens again, please let me know.

[0:04:02] Voice 3: But I just want to confirm with staff,

[0:04:05] Voice 3: I've logged into my Islands Trust stick, memory stick,

[0:04:09] Voice 3: which gives me my wifi, but I could also be tied

[0:04:13] Voice 3: into my own personal wifi at the same time,

[0:04:16] Voice 3: but I've assumed it's better to just have one going.

[0:04:22] Voice 3: Okay, Peter, thank you for answering that.

[0:04:25] Voice 23: Okay, let us, we've approved the agenda, and let

[0:04:32] Voice 3: us move forward. We have no town hall, I don't believe, we don't have no delegations.

[0:04:38] Voice 3: We have minutes of October 2021 set out on pages 4 to 9.

[0:04:48] Voice 3: Any concerns or changes, and for some reason, okay, that we'll assume that they are okay

[0:05:00] Voice 3: and adopt them by general consent.

[0:05:03] Voice 3: Resolutions without minutes of reading, we have none.

[0:05:06] Voice 3: A follow-up action list on pages 10 to 12.

[0:05:09] Voice 3: of um would you like to take us through that julia mobs uh

[0:05:16] Voice 18: sure i'll be brief uh so there's a number

[0:05:18] Voice 18: of items listed on the follow-up action list still in progress that have been there for a while

[0:05:22] Voice 18: uh i've spoken to those at all of our previous meetings i won't speak to them again uh i will

[0:05:27] Voice 18: speak to um item number one from the january meeting which is a review of policy 6.5.1 that's

[0:05:35] Voice 18: our reserves and surplus policy uh the intended target date there was november 10th which is today

[0:05:40] Voice 18: day. My plan was to have that review on this meeting or at this meeting. Unfortunately,

[0:05:45] Voice 18: we didn't have time to get to it. I will note for the committee that the planned

[0:05:51] Voice 18: revisions as suggestions from staff will not differ significantly from what's in the policy

[0:05:56] Voice 18: already regarding the use of surplus, but will strengthen some of those requirements. For

[0:06:02] Voice 18: example, only using surplus funds for truly one-time projects and not drawing such large

[0:06:08] Voice 18: large amounts in surplus. So I apologize that that is not at this agenda. It will be on the

[0:06:13] Voice 18: next agenda. But if you're referencing that policy, it by and large will not have significant changes.

[0:06:19] Voice 18: There's a number of items on the follow-up action list that were added at the October FPC meeting.

[0:06:24] Voice 18: Most of those have been completed and will be reviewed in

[0:06:27] Voice 19: today's agenda. Happy to take

[0:06:29] Voice 19: questions.

[0:06:32] Voice 3: Thank you. We're going to press on. We have an awful lot to cover today and we want to

[0:06:36] Voice 3: be in a position to um forward all of this to trust council so i'm going to um heard you right

[0:06:43] Voice 3: right rather than an aggressive australian sheepdog um and i apologize um if i move too

[0:06:49] Voice 3: fast and if i am moving too fast and speak up and ask me to slow down um but uh we do have some

[0:06:55] Voice 3: serious work to do and we i i believe we need to cut this budget back even further than it has been

[0:07:01] Voice 3: already. And so that is certainly on my not so hidden agenda. So let us move on to the matters

[0:07:11] Voice 3: rising that are covered under business, which is 6.0 onwards. Firstly, Julia, would you deal with

[0:07:19] Voice 3: 6.1, please?

[0:07:22] Voice 18: Absolutely. So Financial Planning Committee adopted new meeting dates or approved

[0:07:28] Voice 18: new meeting dates at their last meeting uh executive committee has also approved their

[0:07:33] Voice 18: meeting dates for next year and unfortunately there's a conflict between uh the may fpc date

[0:07:38] Voice 18: and executive committee um so the proposal here is that fpc rescheduled their may 25th

[0:07:45] Voice 18: 2022 meeting for june 1st 2022 i have made sure that that change will not impact our ability to

[0:07:52] Voice 18: meet any legislative deadlines do

[0:07:55] Voice 3: we need a motion to that effect

[0:07:56] Voice 18: yes

[0:07:57] Voice 3: someone like to make the motion

[0:07:59] Voice 3: sue ellen fast is making that motion is there a seconder i'll second paul brandon thank you

[0:08:06] Voice 3: thank you paul um and so uh any discussion all those in favor um and i guess we have to use the

[0:08:14] Voice 3: bloody hands and any contrary no that carries thank you um yeah i think it would be very

[0:08:23] Voice 3: helpful or at least for me and i assume it would be for others if you could send us an updated list

[0:08:28] Voice 3: of all the meetings so i can put it into my calendar um 6.2 chair

[0:08:34] Voice 22: if i may yes i now that the

[0:08:38] Voice 22: committee has concluded what their schedule will be including this change i'll be sending out

[0:08:45] Voice 22: meeting invites to everyone for the next year oh

[0:08:49] Voice 3: my god does that mean we get 12 blinking emails

[0:08:52] Voice 3: for each singing one that's crazy making but I guess we have to do it right and Sue Ellen Fast

[0:08:59] Voice 3: is nodding so she understands these things but it's just so

[0:09:02] Trustee Fast (probable): easy you just click accept and it

[0:09:04] Trustee Fast (probable): goes in and you don't have to cut or paste or anything okay

[0:09:07] Voice 3: okay put it to music Sue Ellen it

[0:09:09] Voice 3: sounds better um 6.2 uh changes

[0:09:13] Voice 23: since last review Julia that is for you please all

[0:09:21] Voice 19: right let me pull

[0:09:21] Voice 19: that up here uh

[0:09:24] Voice 18: okay so since uh fpc met a whole three weeks ago there have been a number of

[0:09:29] Voice 18: changes that have been reflected in the draft budget uh many of those changes are those that

[0:09:34] Voice 18: were directed by fpc at their previous meeting uh so on page 15 is where we i um indicate discussion

[0:09:40] Voice 18: of what those changes are uh specifically fpc gave direction to amend the budget uh so that

[0:09:46] Voice 18: all council committees and the islands trust conservancy board were funding uh one in-person

[0:09:51] Voice 18: and meeting only and all the rest would be held electronically and so that has been reflected in

[0:09:56] Voice 18: the current draft of the budget so there's been some savings realized there. There was also a

[0:10:01] Voice 18: motion passed recommending that executive committee hold two-thirds of its meetings

[0:10:05] Voice 18: electronically as well. The executive committee has met, they have decided on this approach and

[0:10:11] Voice 18: have specifically assigned five thousand dollars to their meeting budget for next fiscal and that's

[0:10:15] Voice 18: been reflected in the current draft of the budget as well uh the largest reduction in meeting costs

[0:10:22] Voice 18: of course is associated with trust council um at fpc's direction two trust council meetings have

[0:10:28] Voice 18: been funded as in-person meetings for next fiscal year with the all other meetings being um funded

[0:10:34] Voice 18: as electronic meetings and so that's resulted in a reduction of fifty one thousand dollars to meeting

[0:10:39] Voice 18: expenses in the current draft of the budget and fifty four thousand dollars remains in the draft

[0:10:44] Voice 18: budget to fund trust council meetings. $85,000 has been removed from the budget associated with

[0:10:51] Voice 18: the removal of the Islands Trust Conservancy and bylaw enforcement phases of the project

[0:10:58] Voice 18: from the local government or related to the local government development application approval

[0:11:02] Voice 18: process. So that was also at the direction of FPC and that's resulted in $85,000 reduction.

[0:11:08] Voice 18: reduction. There was also a number of reports or information requested by FPC at their last

[0:11:14] Voice 18: meeting associated with some of the business cases that are funded in the budget and those

[0:11:20] Voice 18: reports are included in this agenda. We'll go through those a little bit later. At their

[0:11:26] Voice 18: meeting in October, Executive Committee made some amendments to their budget request. Specifically,

[0:11:31] Voice 18: they removed $5,000 for the proposed NAPTAP exemption analysis and also reduced $10,000

[0:11:37] Voice 18: from their application sponsorship budget.

[0:11:41] Voice 18: So that's a $15,000 reduction in the current draft budget.

[0:11:45] Voice 18: And that's reflected.

[0:11:47] Voice 18: Trust Programs Committee also met

[0:11:48] Voice 18: and they refined their budget request.

[0:11:50] Voice 18: So the former draft of the budget had $75,000

[0:11:53] Voice 18: as a placeholder for their projects.

[0:11:55] Voice 18: They've met and resolved to request $25,000

[0:11:59] Voice 18: for climate change indicator work,

[0:12:01] Voice 18: $17,500 for the stewardship education program

[0:12:05] Voice 18: and $15,000 for secretariat services.

[0:12:07] Voice 18: so that's a budget reduction of just over $17,000 from the previous draft of the budget and so

[0:12:14] Voice 18: that's been included. The Islands Trust Conservancy has made no changes to their dollars but has

[0:12:19] Voice 18: revised some of the information supporting their request for a new staff position

[0:12:23] Voice 18: and those revisions are reflected in the business case that's included in this agenda.

[0:12:29] Voice 18: LTC projects have actually increased in total over the last budget version so formerly there

[0:12:35] Voice 18: There was $247,000 in the budget.

[0:12:37] Voice 18: It's now at $257,000, so $9,500 higher than the previous version of the budget.

[0:12:42] Voice 18: And that's associated with three different things.

[0:12:45] Voice 18: There's a new project for Hornby Island OCP review included in this draft of the budget

[0:12:50] Voice 18: for $15,000.

[0:12:52] Voice 18: The Gabriela Housing project was formerly funded at $60,000 in the draft budget, and

[0:12:57] Voice 18: that amount has increased to $77,500.

[0:13:00] Voice 18: hundred and that's to align with a sort of a deeper analysis of that work and what it might entail.

[0:13:07] Voice 18: We did see a reduction in the Gambier OCP review project it was formerly included at forty one

[0:13:12] Voice 18: thousand dollars and is now down to seventeen thousand dollars so that's been updated in the

[0:13:16] Voice 18: current draft of the budget. There were a few corrections made sixty five thousand sorry sixty

[0:13:22] Voice 18: five hundred dollars that was not pulling through correctly in the former budget is now pulling

[0:13:27] Voice 18: through correctly associated with the electronic document management work and we also are seeing

[0:13:33] Voice 18: an increase in the Victoria office lease cost of about eighteen thousand dollars that's fully

[0:13:38] Voice 18: associated with operating costs we don't have a good sense of what this relates to at this point

[0:13:43] Voice 18: we've reached out and requested additional information but at this time we have included

[0:13:48] Voice 18: that increase in the current draft of the budget offsetting that we've included a nineteen thousand

[0:13:53] Voice 18: dollar reduction for insurance costs so we were able to negotiate a better insurance rate for next

[0:13:58] Voice 18: fiscal year and that's also reflected. Normally in the January-February versions of the budget we

[0:14:04] Voice 18: update for BC assessment data for non-market change and net converted assessment values.

[0:14:10] Voice 18: Staff have updated those values in the current draft of the budget recognizing that they may

[0:14:15] Voice 18: assist with budget pressures and to see what the trend might be and so the non-market change

[0:14:20] Voice 18: values have been updated for local trust areas and for Bowen Island. For Bowen Island, there wasn't

[0:14:26] Voice 18: much change. It went from 1.1% to 1.2%. For local trust areas, it went from 0.87% to 0.7%.

[0:14:35] Voice 18: And so what that means is that for local trust areas, we would expect to see

[0:14:38] Voice 18: less of the property tax increase collected on non-market change factors.

[0:14:45] Voice 18: Moving down, when we look at draws from surplus, the former draft of the budget had no draws from

[0:14:51] Voice 18: surplus offsetting our spending and the current draft of the budget has the same however there

[0:14:57] Voice 18: has been some calculation of what might be available as an excess in the general revenue

[0:15:02] Voice 18: surplus fund that current calculation is sitting at about 182 000 and so staff may receive direction

[0:15:08] Voice 18: from FPC or from council to use some of that surplus money to offset some spending in the

[0:15:13] Voice 18: current draft budget. It's not yet reflected in the numbers currently. So overall, we have moved

[0:15:21] Voice 18: from 11, I think it was 11.8% local trust area tax increase to a 9.7% local trust area tax increase.

[0:15:31] Voice 18: So that's trending in a positive direction. The levy to Bowen Island is also trending in a positive

[0:15:37] Voice 18: direction it was formerly I think around 24% it's now sitting at 16.1%

[0:15:42] Voice 18: increase which is you know still significant but it is going in the

[0:15:47] Voice 18: right direction and that is $25,961 less than it was in the in the current

[0:15:56] Voice 18: version so those are all the significant changes that are reflected in the

[0:16:00] Voice 18: current draft of the budget I will happily take questions on any of that

[0:16:03] Voice 18: information thank

[0:16:06] Voice 3: you Julia a bit of information we received yesterday at our

[0:16:10] Voice 3: LTC is that the capital regional districts budget I think is 3.2 percent

[0:16:15] Voice 3: increase over last year um Laura is that what we were told by Gary and so trustee

[0:16:21] Voice 3: Brent knows because he sits on these things I mean that's a very significant

[0:16:26] Voice 3: difference to what's being proposed here so questions

[0:16:31] Voice 23: or thoughts or concerns

[0:16:33] Voice 3: about that at this point

[0:16:35] Voice 8: trustee Brent and I can tell you that at the budget

[0:16:42] Voice 8: meeting the CRD there was a huge amount of concern over the that amount of

[0:16:47] Voice 8: increase and you know a significant portion of that is got to do with

[0:16:53] Voice 8: regional parks use and the fact that it increased over the last 18 to 24 months

[0:17:02] Voice 8: parks use by almost 50 percent so there is staffing additions that they just can't get away

[0:17:11] Voice 8: from and and there's a lot of an immense amount of growth in the capital regional district too that

[0:17:18] Voice 8: we're having to deal with so you know you make a good point Peter you know we have the regional

[0:17:24] Voice 8: district struggling with coming up with an increase and it's preliminary just like ours

[0:17:28] Voice 8: would be preliminary and it may be reduced and and could well be reduced um in the future but

[0:17:35] Voice 8: i think we should be guided a little bit by um you know how that's being perceived at the capital

[0:17:42] Voice 8: and regional district as as a very very high number thanks thank

[0:17:48] Voice 3: you i've got kate louise

[0:17:49] Voice 3: stamford and ben suelen fast uh

[0:17:52] Trustee Stamford (probable): thank you everyone i'm just going to keep my uh video off for better

[0:17:57] Trustee Stamford (probable): clarity I just wanted to say that the Islands Trust Conservancy has not met

[0:18:03] Trustee Stamford (probable): met since the last financial planning committee so the changes reflected here

[0:18:09] Trustee Stamford (probable): we're just restructuring for better clarity the discussion around an

[0:18:18] Trustee Stamford (probable): additional 0.6 for communications fundraising and I also want to reiterate

[0:18:24] Trustee Stamford (probable): that since I've been a trustee we have been looking at increases and I've been

[0:18:32] Trustee Stamford (probable): in trustee for 11 years now the islands trust has looked at increases from zero

[0:18:38] Trustee Stamford (probable): one I don't think I've ever seen anything above three and although this

[0:18:46] Trustee Stamford (probable): is a big jump it obviously is I think rather than looking at it in a single

[0:18:50] Trustee Stamford (probable): year you've got to look at increases over um several years and like trustee rogers mentioned

[0:18:58] Trustee Stamford (probable): their last meeting um our uh regional district had in my on my island an 18 percent increase

[0:19:07] Trustee Stamford (probable): and there was absolutely nothing done about it so we got through that and now they're able to

[0:19:16] Trustee Stamford (probable): to give us, I think it's a 5% or 6% increase

[0:19:19] Trustee Stamford (probable): because they did their increases midterm

[0:19:22] Trustee Stamford (probable): rather than in the middle or at the end of a term.

[0:19:25] Trustee Stamford (probable): So there is a perspective here.

[0:19:28] Trustee Stamford (probable): We have to look multi-year, not just at single years.

[0:19:31] Trustee Stamford (probable): Thank

[0:19:31] Voice 3: you for that.

[0:19:32] Voice 3: I was doing the numbers the other day.

[0:19:35] Voice 3: In the last 10 years, our budget up until this coming year

[0:19:39] Voice 3: has increased by 17%, which is an average of 1.7% a year.

[0:19:43] Voice 3: So I do think that's a point Wells made.

[0:19:46] Voice 3: um so so um sue ellen fast i just i

[0:19:50] Voice 3: just

[0:19:51] Trustee Fast (probable): wanted to congratulate julia on negotiating a better

[0:19:55] Trustee Fast (probable): insurance rate than she was uh thinking thank you i

[0:19:58] Voice 3: agree uh laura boucher can yeah thank you

[0:20:04] Trustee Busheikin (probable): um yeah i am yeah it's a good discussion and i i am was wanting in fact to break down of the

[0:20:12] Trustee Busheikin (probable): the numbers say over the last 10 years so if as you say it works out to 1.7 percent a year

[0:20:17] Trustee Busheikin (probable): I don't even know if that covers inflation and given that most of our budget increase

[0:20:24] Trustee Busheikin (probable): is to do with as far as I understand mandatory increases in staff payments that I think called

[0:20:34] Trustee Busheikin (probable): step fees or whatever you know I actually think that's that's quite significant to know that and

[0:20:41] Trustee Busheikin (probable): that we're doing a we're really keeping it down um so I think it's good to keep that in mind

[0:20:48] Trustee Busheikin (probable): um I am I actually have just a very specific question I think for Julia looking at the the

[0:20:53] Trustee Busheikin (probable): budget document itself I just got a little lost looking at it and don't know where if I look at

[0:21:00] Trustee Busheikin (probable): hang on now oh yeah the um projects look projects the bottom of um page 21 local trust area projects

[0:21:10] Trustee Busheikin (probable): projects where are the local trust area projects here like the ones that aren't funded by grants

[0:21:18] Trustee Busheikin (probable): contingent grants special requisitions or special special requisition surplus funds like just the

[0:21:25] Trustee Busheikin (probable): ones funded from the budget where do they show up in these few pages uh

[0:21:31] Voice 18: yeah so i think you're

[0:21:32] Voice 18: looking at the first line under local trust area projects which is ltc projects totaling 257

[0:21:38] Voice 18: seven thousand dollars so that is all included in the budget package that's in

[0:21:46] Voice 18: the Trust Council portion of this agenda so instead of including it twice we just

[0:21:50] Voice 18: have in the budget session now or in the business section the changes since last

[0:21:55] Voice 18: budget and in the Trust Council section thank

[0:21:58] Voice 23: you

[0:21:59] Voice 18: it

[0:22:01] Voice 19: would be I see yeah

[0:22:06] Voice 12: no I

[0:22:08] Trustee Busheikin (probable): Well, yeah, I understand that now, but then I guess what confused me is because I thought that was crossed.

[0:22:14] Trustee Busheikin (probable): I see funded by LTC Reserve Fund crossed out, so I somehow thought it wasn't being counted.

[0:22:20] Trustee Busheikin (probable): Why is that?

[0:22:21] Voice 18: So that's crossed out.

[0:22:23] Voice 18: Formerly, those projects were funded by the LTC Project Specific Reserve Fund, so they weren't funded by taxation.

[0:22:29] Voice 18: So I simply crossed that out in this version of the budget because they're not being funded by that.

[0:22:34] Voice 18: That totally answers my question.

[0:22:35] Voice 18: Thank you.

[0:22:37] Voice 3: Thank you.

[0:22:38] Voice 18: I'm done for now.

[0:22:39] Voice 3: Dan Rogers, then I would like to speak, or Paul Brent, then I will speak.

[0:22:46] Trustee Rogers (probable): Thanks. Just one point, if anybody's looking for it, if you go to page 192, you'll see a chart that

[0:22:54] Trustee Rogers (probable): shows the tax increases for the last 10 years. You'll see that one, two, three, four, five,

[0:23:03] Trustee Rogers (probable): six of them have been nil. Anyway, if you're looking for that info, it's right there.

[0:23:09] Trustee Rogers (probable): and I think that's why a lot of the commentary that we get is not about the tax increases it's

[0:23:15] Trustee Rogers (probable): about the budget increase and how much the budget has gone up because indeed the actual tax

[0:23:22] Trustee Rogers (probable): increases have not been large for the last 10 years but it's the budget that has increased it

[0:23:29] Trustee Rogers (probable): by the kind of percentages we hear people commenting on and of course that's perhaps

[0:23:35] Trustee Rogers (probable): perhaps one of the reasons why we're faced with this this year um my my question is um

[0:23:42] Trustee Rogers (probable): and i don't know maybe it's too early to be talking about this but it appears we're into it

[0:23:47] Trustee Rogers (probable): um uh is um and and by the way just just so i know i also want to remember and it would be useful to

[0:23:55] Trustee Rogers (probable): have a similar chart for the bow and increase because i know there's been some wild swings

[0:24:00] Trustee Rogers (probable): with some big decreases and then some increases and decreases and and it it's sort of it's an

[0:24:07] Trustee Rogers (probable): odd scenario because the way it's calculated so my question is is around i i i the the director

[0:24:15] Trustee Rogers (probable): sort of gave a a sort of a generic comment about how much surplus surplus there might be at the end

[0:24:22] Trustee Rogers (probable): of this year at the end of this year and i know it's projection at this point but as i went through

[0:24:27] Trustee Rogers (probable): the report and then the forecast etc it was still confusing to me as to how much surplus surplus

[0:24:35] Trustee Rogers (probable): there might be in case we get into a discussion um in other words surplus above the minimum in

[0:24:41] Trustee Rogers (probable): case we get into a discussion about funding any particular uh project or or or um uh you know or

[0:24:51] Trustee Rogers (probable): or yeah, a one-time project out of surplus

[0:24:54] Trustee Rogers (probable): as opposed to out of general revenue funds

[0:24:58] Trustee Rogers (probable): because the current budget doesn't include any money

[0:25:01] Trustee Rogers (probable): from surplus into it unlike last year's budget

[0:25:03] Trustee Rogers (probable): which put $560,000 in from surplus

[0:25:07] Trustee Rogers (probable): which makes a pretty big difference.

[0:25:10] Trustee Rogers (probable): And if there were some of that in there,

[0:25:12] Trustee Rogers (probable): it would moderate some of the perspective increase

[0:25:17] Trustee Rogers (probable): and sort of the view that if we're continuing

[0:25:20] Trustee Rogers (probable): to have surplus surplus we should wean ourselves off using that over time rather than do a cold

[0:25:26] Trustee Rogers (probable): turkey if there is still some money in the excess money in there but i i wonder if we could get some

[0:25:32] Trustee Rogers (probable): indication as to what that number might look like whether we're still underestimating it whether we

[0:25:38] Trustee Rogers (probable): think it might be bigger than that and i don't know the director that may be unfair to the director

[0:25:42] Trustee Rogers (probable): but if we could have that information julia um

[0:25:49] Voice 18: yeah sure and you know thanks for that question

[0:25:51] Voice 18: I do think we can probably firm up some of the language and discussion in the conclusion part

[0:25:56] Voice 18: of the forecast to be a little clearer as to how much is expected to be flowing into surplus at

[0:26:02] Voice 18: the end of this fiscal year. The projected balance in the general revenue surplus fund based on

[0:26:09] Voice 18: current calculations for next fiscal year is about $1.8 million. So that's approximately $182,000

[0:26:16] Voice 18: dollar excess over what's required under the policy and there's further discussion about that

[0:26:23] Voice 18: in the trust council business section of the agenda where we look at the budget in its entirety

[0:26:29] Voice 18: that's the current estimate based on current forecast what it tends to be the trend at the

[0:26:35] Voice 18: islands trust is we forecast to spend more than we actually do and so we may see that number change

[0:26:42] Voice 18: And if current trends follow historical trends, likely we would end up seeing more that's available in the surplus fund.

[0:26:50] Voice 18: You know, there's a number of things that aren't reflected as far as staffing or concerns.

[0:26:55] Voice 18: Concerns that we may actually spend less on staffing costs this year than are in the forecast.

[0:27:01] Voice 18: So so it's it's a constantly shifting number as we march through the current fiscal year and we'll have a better sense as we get to third quarter.

[0:27:10] Voice 3: Thank you, Julian. I have Luckin and Bushekin on my list.

[0:27:20] Voice 6: Sorry. Brent, I think, was ahead of me. Yeah.

[0:27:24] Voice 6: You just

[0:27:25] Voice 3: had Paul Brent.

[0:27:27] Voice 8: I haven't spoken on this one, but go ahead, Peter, and I'll follow.

[0:27:31] Voice 3: I beg your pardon, Paul. Peter Luckin and then Paul Brent.

[0:27:38] Trustee Luckham (probable): Okay. Thank you. Thank you, Paul. It's interesting. At the end of the day,

[0:27:45] Trustee Luckham (probable): it's up to council and indeed up to individual LTCs if their budgets are what they think is

[0:27:54] Trustee Luckham (probable): appropriate for their communities and the tax increase that results from that is something that

[0:27:59] Trustee Luckham (probable): is going to be palatable. And so, but I do believe that anything we can do to reduce it

[0:28:06] Trustee Luckham (probable): is important. And I want to thank those that have made those efforts. And, but that said,

[0:28:12] Trustee Luckham (probable): said, I also want to respect those that have a significant work that they need to undertake

[0:28:17] Trustee Luckham (probable): and that maybe have not had the opportunity to advance the work that is important in their

[0:28:23] Trustee Luckham (probable): communities. So that's the nature of working as a federation. I think what my focus is here is

[0:28:34] Trustee Luckham (probable): that every year that we do this, it's always a shock when we see the Bowen increase relative to

[0:28:40] Trustee Luckham (probable): to the rest of the island structure.

[0:28:42] Trustee Luckham (probable): And indeed we do manage to bring it down

[0:28:46] Trustee Luckham (probable): and I'm grateful that we've managed to bring that down

[0:28:49] Trustee Luckham (probable): from the previous number to a new number.

[0:28:52] Trustee Luckham (probable): And it's kind of, I can't help but think that

[0:28:55] Trustee Luckham (probable): to some extent it's a bit of a shell game

[0:28:58] Trustee Luckham (probable): in that we move surplus around

[0:29:01] Trustee Luckham (probable): and we fund certain things through surplus

[0:29:03] Trustee Luckham (probable): and then that certain aspects of the organization

[0:29:07] Trustee Luckham (probable): impact Bowen more than others.

[0:29:12] Trustee Luckham (probable): And, you know, in fact, from Bowen Island,

[0:29:18] Trustee Luckham (probable): Alison Morris has often said over and over again

[0:29:22] Trustee Luckham (probable): that the bomb is ticking in the attic,

[0:29:24] Trustee Luckham (probable): which has been drawing down the surplus in funding

[0:29:26] Trustee Luckham (probable): and having these artificially low budget increases

[0:29:30] Trustee Luckham (probable): over previous years.

[0:29:32] Trustee Luckham (probable): So here we are where we don't have that luxury.

[0:29:35] Trustee Luckham (probable): And the truth is, it's good that we're spending budget that's been allocated, and it's good that we don't have money that is unspent that is taxpayers' investment in the Islands Trust.

[0:29:51] Trustee Luckham (probable): So financially, we're in a much better position, but it's requiring a level of scrutiny that we've not had to look at before.

[0:29:58] Trustee Luckham (probable): So with respect.

[0:30:00] Trustee Luckham (probable): to the shell game, I do ask the question about where are the savings that could be made that

[0:30:09] Trustee Luckham (probable): is going to make the biggest difference with the Bowen municipality increase. I remain committed

[0:30:19] Trustee Luckham (probable): to be conscious of that on behalf of Bowen, and certainly it's up to the Bowen trustees to speak

[0:30:24] Trustee Luckham (probable): as well. But I just want to say that out loud, that that increase is significant again, and

[0:30:33] Trustee Luckham (probable): indeed it bounces back and forth. But it's that one anomaly that all of us go, huh, wonder

[0:30:40] Trustee Luckham (probable): why that is. And I do wonder what areas, what kind of a look do we need to take at the Bowen

[0:30:50] Trustee Luckham (probable): portion of the contribution and what changes might make a difference for that community.

[0:30:56] Trustee Luckham (probable): That's my thing.

[0:30:58] Voice 3: Thank you. I've got Brent Bushekin and then Russ Hotson-Pillar.

[0:31:03] Voice 8: Paul Brent. Okay, really to follow up on Peter's concerns, and we're talking about

[0:31:10] Voice 8: Bowen being a short-term anomaly, but if you look at the history back in fiscal 2011-2012,

[0:31:18] Voice 8: which I believe is sort of the reference point that Kate Louise Stamford was talking about when

[0:31:23] Voice 8: she first became a trustee, along with me. Bowen paid $220,000 in property tax. Today,

[0:31:32] Voice 8: we're advocating $361,000 for the proposed budget. That's an increase of 64%, actually over 64%.

[0:31:40] Voice 8: Whereas if we look at the general LTA tax increase over the same period in 2011-2012, it was $5.87 million.

[0:31:53] Voice 8: We're advocating now for $7.08 million.

[0:31:57] Voice 8: That's a 20% increase.

[0:32:00] Voice 8: Okay, so there's a big difference between 20% increase and over 64% increase.

[0:32:07] Voice 8: And Peter makes a good point.

[0:32:09] Voice 8: I think we really have to ask, why is that happening? And it's not just an anomaly over

[0:32:14] Voice 8: a couple of years. It's a disturbing trend. And if I was on Boeing, I'd be quite concerned and

[0:32:21] Voice 8: want to know why that is. And just for a reference point, from the point of view to budget to budget

[0:32:27] Voice 8: in that same fiscal year, 2011, 2012, compared to what we're proposing right now, which is around

[0:32:33] Voice 8: on $9.5 million, we're looking at a 39% increase. So yeah, some of that's going to be picked up by

[0:32:40] Voice 8: non-market factors such as new builds and the like, but I can pretty much assure you

[0:32:46] Voice 8: we haven't seen a 38% or 39% increase in population growth. As a matter of fact,

[0:32:52] Voice 8: we're generally pretty low. We'll see in the new census whether that changes because of the influx

[0:32:58] Voice 8: we've had in the last two COVID years. Still, the fact is we haven't seen a lot of population growth

[0:33:06] Voice 8: up until the last two growths relative to the last 10 years. Regional districts, by the way,

[0:33:12] Voice 8: most of them in British Columbia have seen significant growth because British Columbia has

[0:33:17] Voice 8: grown way faster than the Islands Trust Area. Just some numbers to think about while we're going

[0:33:23] Voice 8: through this discussion. Thanks a bunch.

[0:33:25] Voice 3: Thank you, Paul. I've got to Boushekin and

[0:33:30] Voice 3: Russ Hudson-Bennett and then Stanford and Fast on the list.

[0:33:35] Trustee Busheikin (probable): Thank you. Good discussion. Yeah, for me, this question about what Trustee Rogers is

[0:33:41] Trustee Busheikin (probable): calling the surplus-surplus, it's an important question. I think what I'm seeing, we've been

[0:33:49] Trustee Busheikin (probable): grappling with this surplus in our relationship with surplus and surplus surplus since I became

[0:33:54] Trustee Busheikin (probable): a trustee um with Paul Brent and Kate Louise uh Stanford back 10 years ago but um and it isn't

[0:34:04] Trustee Busheikin (probable): I don't think in a way it's about we're not allowed to spend from surplus because if there's

[0:34:09] Trustee Busheikin (probable): surplus surplus I think it should be spent because we have a policy about where the surplus should

[0:34:15] Trustee Busheikin (probable): should be and I think we should follow that policy. So if there's extra, we should spend it

[0:34:20] Trustee Busheikin (probable): because it means that we committed to do work we didn't do. And also, it means that we can keep

[0:34:26] Trustee Busheikin (probable): taxes lower, which is, you know, a boo to our residents. But I think the question then is,

[0:34:32] Trustee Busheikin (probable): you know,

[0:34:32] Voice 12: that

[0:34:34] Trustee Busheikin (probable): we're still learning is how to not create all that surplus, which is what this

[0:34:40] Trustee Busheikin (probable): budgeting is about, like what, you know, how is it that we keep budgeting higher numbers than we're

[0:34:45] Trustee Busheikin (probable): able to spend. And, you know, I think some, I think the Planning Services Review is looking

[0:34:53] Trustee Busheikin (probable): for ways to make allocation of resources in the whole planning department, which is most of what

[0:34:58] Trustee Busheikin (probable): we do more transparent, more manageable, and more efficient. So once it's still coming on stream,

[0:35:07] Trustee Busheikin (probable): but once that's on stream, that may help us be more efficient in our budgeting. And there are

[0:35:14] Trustee Busheikin (probable): a lot of unknowns we deal with um you know from pandemics to just economic changes and changes

[0:35:21] Trustee Busheikin (probable): and staffing and all kinds of things so it is it is hard but i um you know i think that we should

[0:35:28] Trustee Busheikin (probable): look at uh using the the surplus surplus keeping us in line with our policy and continue to learn

[0:35:35] Trustee Busheikin (probable): and uh improve what our budgeting so that we're not continually creating surplus um at the rate

[0:35:43] Trustee Busheikin (probable): that we've been doing thank you so

[0:35:45] Trustee Busheikin (probable): and i don't know i also i'm not sure if the process is when

[0:35:49] Trustee Busheikin (probable): would be a time for this committee to make a decision about um including that some of that

[0:35:57] Trustee Busheikin (probable): surplus surplus as part of our revenue like when do we make that decision so that i think is a

[0:36:02] Trustee Busheikin (probable): question for the director thank

[0:36:04] Voice 3: you um laura i'm i am seriously concerned about time i know we've

[0:36:08] Voice 3: only just started but we've got a hell of a long way to go so um please keep your comments um as

[0:36:12] Voice 3: as brief as you possibly can.

[0:36:13] Voice 3: So I'm looking to Russ Hudsonfeller, please.

[0:36:17] Voice 21: Thank you, Mr. Chair.

[0:36:19] Voice 21: That's exactly why I put my hand up.

[0:36:21] Voice 21: I think we're on 6.2,

[0:36:24] Voice 21: which is a review of the changes since the last budget,

[0:36:29] Voice 21: just cognizant that there's a lot of detail in this

[0:36:32] Voice 21: and trustees are just discussing the global state

[0:36:36] Voice 21: of the budget, which relates to 7.3.

[0:36:39] Voice 21: And I think I get the feeling every now and then

[0:36:41] Voice 21: the potential motions could come up or or something to that effect um but as you move to

[0:36:47] Voice 21: actual specific amendments to the budget i would ask that we get a chance to have the staff reporting

[0:36:53] Voice 21: first and just go through this in that in that sequence manner when we get to 7.3 and actual

[0:36:59] Voice 21: discussion of amendments to the budget thank you thank

[0:37:03] Voice 3: you um caoi that's really helpful now bearing

[0:37:05] Voice 3: bearing in mind what our CAO has said, I've got three hands up who have shaken. Patrick,

[0:37:13] Voice 3: I had wanted to speak, but I will defer my comments. Also, Laura, Patrick, your hand

[0:37:19] Voice 3: is still up.

[0:37:21] Trustee Patrick (probable): I just wanted to lend to the general comment and follow on Paul. To me, it's not just an

[0:37:29] Trustee Patrick (probable): issue of population. As we go, right now is an incredibly immense, high-pressure time

[0:37:35] Trustee Patrick (probable): of development and growth and impacts that we're seeing.

[0:37:41] Trustee Patrick (probable): So I just, we should keep that in mind.

[0:37:43] Trustee Patrick (probable): And I would, you know, as we get into what's next steps,

[0:37:47] Trustee Patrick (probable): I would hope that we'd sort of propose a goal

[0:37:49] Trustee Patrick (probable): of what a percentage we think is reasonable for today

[0:37:52] Trustee Patrick (probable): so that we can say we did something.

[0:37:55] Voice 3: Good, thank you.

[0:37:56] Voice 3: So let us move on and thank you for all your contributions.

[0:38:01] Voice 3: All of these matters are gonna come up again as we proceed.

[0:38:05] Voice 3: um so uh 6.3 fresh water sustainability briefing sorry fresh water sustainable

[0:38:14] Voice 3: ability breathing on pages 23 to 25.

[0:38:20] Voice 18: uh so mr chair director uh marler uh will be speaking to

[0:38:24] Voice 18: uh these reports director

[0:38:29] Voice 3: marla over to you uh

[0:38:31] Voice 2: thank you so this is the fresh water sustainability

[0:38:34] Voice 2: strategy can you hear me okay that's my first question i'm using a different microphone okay

[0:38:39] Voice 2: Okay, thank you.

[0:38:41] Voice 2: The, just give me a second, sorry.

[0:38:45] Voice 2: Yeah, so the Freshwater Strategy Report,

[0:38:48] Voice 2: this was put together by Narissa

[0:38:52] Voice 2: on request of the Financial Planning Committee.

[0:38:57] Voice 2: And this actually introduces the freshwater strategy.

[0:39:04] Voice 2: It should have been attached,

[0:39:05] Voice 2: and I think it was a late, it got missed.

[0:39:07] Voice 2: And I think that was provided with a late item.

[0:39:10] Voice 2: So you should have a copy of the Freshwater Sustainability Strategy as well.

[0:39:17] Voice 2: It's not in its final formatted format, it's just a Word document as it stands now.

[0:39:24] Voice 2: But the text is pretty well complete.

[0:39:28] Voice 2: So what this report is doing is essentially linking back the request that the Regional

[0:39:35] Voice 2: planning committee made for the items to do with fresh water. So those are listed here on page 23

[0:39:43] Voice 2: and 24 of the agenda package, the groundwater sustainability, the freshwater sustainability

[0:39:50] Voice 2: and the cultural knowledge and engagement program. So it explains below on page 24 more detail

[0:39:58] Voice 2: detail about what each of those are and how they fit back to the freshwater strategy.

[0:40:06] Voice 2: One thing I will say is the freshwater strategy is a long-term 10-year plan, as you'll see when

[0:40:14] Voice 2: you read through it. So these recommendations are the starting point. These are things that

[0:40:20] Voice 2: could be done in the next fiscal year that will further the strategy, but also continue work

[0:40:28] Voice 2: that was underway while the strategy was being drafted such as the groundwater

[0:40:33] Voice 2: mapping and things like that. It's foundational information that will

[0:40:38] Voice 2: provide information that we need down the road to realize the strategy. I'll

[0:40:45] Voice 2: leave it at that and I'll try and answer questions if possible.

[0:40:50] Voice 3: If I may say

[0:40:51] Voice 3: questions as to this report in terms of the amount budgeted we're going to be

[0:40:56] Voice 3: discussing that uh later on in the end this morning thank you chair

[0:41:09] Trustee Fast (probable): you're muted thank you

[0:41:11] Voice 3: and long may i be so it's man rogers and sue ellen first thank

[0:41:18] Trustee Rogers (probable): you uh for this report and

[0:41:20] Trustee Rogers (probable): i haven't had obviously the opportunity to go through the fresh water strategy report yet which

[0:41:26] Trustee Rogers (probable): I see it says version 11 on it, which makes me tired that there's 11 versions of a report like

[0:41:39] Trustee Rogers (probable): this. But I guess here's the question and why I raised this issue the last time.

[0:41:47] Trustee Rogers (probable): We started this freshwater work on North Pender and Maine and Galliano probably three years ago.

[0:41:57] Trustee Rogers (probable): as local trust committee projects and it's sort of morphed into a regional planning committee

[0:42:02] Trustee Rogers (probable): project and while we've seen some sort of draft mapping and sort of a presentation about some

[0:42:12] Trustee Rogers (probable): draft work around this I haven't actually seen anything sort of final that we can use and I

[0:42:18] Trustee Rogers (probable): know we're working towards how we can utilize this and one of the discussions we had at trust

[0:42:25] Trustee Rogers (probable): Council, it wasn't last budget, it was the budget before that, is we should see something tangible

[0:42:32] Trustee Rogers (probable): out of this work before we fund the next portion, which was the Northern Islands. And I think that

[0:42:38] Trustee Rogers (probable): was generally agreed that we should see something tangible, although we then went ahead and funded

[0:42:42] Trustee Rogers (probable): it. And I guess my question is, is if someone, either the chair of the RPC or yourself, can sort

[0:42:51] Trustee Rogers (probable): of tell me where we're at in terms of a sort of a tangible working product that we can utilize

[0:42:58] Trustee Rogers (probable): in our land use planning decisions going forward so that i can be comfortable in saying yeah we

[0:43:06] Trustee Rogers (probable): should put another uh 91 000 into this work beef uh at as in this so if someone could sort of just

[0:43:16] Trustee Rogers (probable): speak to that i don't care if whether it's you director marler or the chair of the committee

[0:43:21] Trustee Rogers (probable): or someone else from that committee do I don't know.

[0:43:24] Voice 2: I

[0:43:24] Trustee Rogers (probable): very much appreciate it, thank you.

[0:43:26] Voice 2: And if I may, through the chair, I can respond to that.

[0:43:29] Voice 2: I did forget to mention that in my discussion.

[0:43:32] Voice 2: So the aim is to have those maps live on our website

[0:43:40] Voice 2: as of December 1st and in our trust area

[0:43:45] Voice 2: property information system by the same date.

[0:43:48] Voice 2: and there they'll be used to flag where there's areas of concern and then there'll be more

[0:43:55] Voice 2: information deeper information that we'll have available to help inform that so December 1st

[0:44:01] Voice 2: is when we want that to be available to the public and to everybody else as well so we will be

[0:44:08] Voice 2: providing that information to local trust committees in the next week or so

[0:44:12] Voice 2: Robert Kojima will be working on that and letting you know. And then for the remaining islands in

[0:44:19] Voice 2: the north that will be through the Regional Planning Committee. I'll be doing reports

[0:44:24] Voice 2: back to the Regional Planning Committee in the coming months.

[0:44:38] Voice 19: May I speak? Thank you.

[0:44:41] Trustee Fast (probable): My question is for the Director. I'm wondering if there's been any engagement with

[0:44:50] Trustee Fast (probable): with Bowen Municipality planning or operations staff regarding the fresh water planning.

[0:45:00] Trustee Fast (probable): Because I don't know how to, outside of verbal reports at Bowen Council meetings, I don't

[0:45:09] Trustee Fast (probable): know how to make the connections and I'm curious about what they're thinking.

[0:45:13] Trustee Fast (probable): I can help or not.

[0:45:14] Trustee Fast (probable): I'm just wondering if you've had engagement with them.

[0:45:18] Voice 2: Thank you.

[0:45:19] Voice 2: the consultant had meetings with a lot of staff, a lot of people in the industry and I believe the

[0:45:28] Voice 2: Bowen Island planning staff were invited. I

[0:45:31] Voice 2: think they were actually at at least one of those

[0:45:33] Voice 2: meetings that I was at. So that's to do with the fresh water strategy. I'll also point out that

[0:45:39] Voice 2: the groundwater mapping, the next phase which is the Northern Islands and Howe Sound includes

[0:45:45] Voice 2: includes Bowen Island so that work would be undertaken and William will likely be in touch

[0:45:50] Voice 2: with the planning staff over there as necessary thank you assuming it gets funded Mr. Chair

[0:45:56] Voice 21: yes please Russ I just want to refine David's answer to Trustee Rogers with regards to the

[0:46:03] Voice 21: budget when you're looking at this report if I if I may Mr. Chair is that okay please okay so this

[0:46:09] Voice 21: The water function at the Islands Trust is both specific and detailed and wide and broad.

[0:46:16] Voice 21: We have a strategic direction, as David said, a 10-year plan.

[0:46:21] Voice 21: So you have to make decisions on whether you're funding that, which is part of our strategic planning process, and a well-discussed, are we moving forward with a framework.

[0:46:30] Voice 21: But it's not a discrete decision around one element.

[0:46:34] Voice 21: This report is trying to tie together the mapping, the reporting, the cultural knowledge elements, and the overall strategy.

[0:46:43] Voice 21: I think the question by Trustee Rogers relates to the most scientific or detailed element here,

[0:46:50] Voice 21: and that is their budget request is to finish the final third of the water mapping project.

[0:46:59] Voice 21: So this is as science-y as the Islands Trust is getting, to my understanding.

[0:47:04] Voice 21: We've done the south.

[0:47:06] Voice 21: We've done the north.

[0:47:07] Voice 21: The budget request in front of you is to do Howe Sound, Bowen Island.

[0:47:12] Voice 21: That's what's in front.

[0:47:13] Voice 21: Its application will be found immediately after December 1st as LTC step into this,

[0:47:21] Voice 21: but more formally through the strategic planning process as we develop development permit areas

[0:47:26] Voice 21: and start to formalize our knowledge around water

[0:47:32] Voice 21: over the next five years.

[0:47:33] Voice 21: And this is part of the science that's going to establish

[0:47:36] Voice 21: and leverage those decisions.

[0:47:38] Voice 21: That we didn't do it last year and have it already

[0:47:40] Voice 21: is regretful, but we can't, or we haven't been able to.

[0:47:45] Voice 21: These dollars and that question relate to the third area

[0:47:50] Voice 21: within the Allen's Trust

[0:47:51] Voice 21: and getting that baseline information.

[0:47:52] Voice 21: Thank you.

[0:47:53] Voice 21: uh

[0:47:59] Voice 19: sue

[0:47:59] Voice 23: allen you were um

[0:48:01] Voice 3: you've had your say right so i've got um laura patrick then paul brent

[0:48:08] Voice 3: uh

[0:48:10] Trustee Patrick (probable): no uh thank thank you for this uh report and um i think we did have a robust conversation at

[0:48:17] Trustee Patrick (probable): the regional planning committee um on this recently i didn't necessarily match with all

[0:48:23] Trustee Patrick (probable): of the conversation my concern is i guess the december one deadline for making it available

[0:48:28] Trustee Patrick (probable): available to the public is is that when it's also going to be uploaded to the provincial system too

[0:48:33] Trustee Patrick (probable): David or yeah

[0:48:36] Voice 2: so I'm referring to the groundwater maps for the southern islands

[0:48:40] Voice 2: made available through our website and I believe it's going to go into the provincial but I have

[0:48:47] Voice 2: to check on the timing of that yeah this

[0:48:49] Voice 2: report yeah the report in front of you won't be made

[0:48:52] Voice 2: public until it goes to trust council okay

[0:48:54] Trustee Patrick (probable): uh well no I'm what I'm talking about is the data

[0:48:57] Trustee Patrick (probable): and that the data to date has not been shared with the province

[0:49:01] Trustee Patrick (probable): who are having to give licenses and it's important data.

[0:49:03] Trustee Patrick (probable): So to me, that's a high, high priority that we catch up the province

[0:49:09] Trustee Patrick (probable): with the data that we have because it's important and it's welcomed.

[0:49:13] Trustee Patrick (probable): And I definitely support moving on and completing the data set

[0:49:20] Trustee Patrick (probable): so we have an even data set.

[0:49:22] Trustee Patrick (probable): But I do feel that while I absolutely support the framework,

[0:49:26] Trustee Patrick (probable): work, thrilled to see it, love the process that we went through. I think it sets a good standard for

[0:49:30] Trustee Patrick (probable): the Island Trust to move forward. But the question is speed. What speed do we want to do all of it

[0:49:36] Trustee Patrick (probable): and spend? And I think we have some catch up to do.

[0:49:41] Voice 3: Thank you, Paul Brenton, and I wouldn't mind

[0:49:43] Voice 3: saying a couple of words.

[0:49:45] Voice 8: Yeah, really a question to the director. So I get the whole science

[0:49:51] Voice 8: program and the $50,000 for that. We have $41,000 for Freshwater Sustainability Reporting Program

[0:49:58] Voice 8: to develop, publish, and share the 2022 State of Freshwater Report. What would be the impact

[0:50:07] Voice 8: if that was delayed to the 23-24 fiscal year in terms of the science?

[0:50:20] Voice 8: yeah

[0:50:21] Voice 2: so my understanding from this one is it's getting the baseline information out public so

[0:50:29] Voice 2: it would help people to understand where we're at right now so that's the one thing the risk to

[0:50:35] Voice 2: delaying that i think would be relatively minimal there is some potential that doing these kind of

[0:50:42] Voice 2: reports will help us with securing funding down the road for more freshwater work right you look

[0:50:49] Voice 2: at the strategy and all of the implementation in there then it would be nice to find grant funding

[0:50:55] Voice 2: for that so having a essentially a baseline a state of water report the islands would help

[0:51:03] Voice 2: with those grants that's really I think the biggest risk so but

[0:51:08] Voice 8: you did say minimal really

[0:51:10] Voice 8: I caught that initially and I guess the fact that we would have done all this mapping and spent

[0:51:16] Voice 8: significant amounts of money could be used as as leverage to get those grants, could it not?

[0:51:23] Voice 2: Yeah and that's one of the reasons this report would be very helpful because it would help us

[0:51:30] Voice 2: to get those grants. It shows that the Islands Trust is you know what we're doing in a coordinated

[0:51:36] Voice 2: way.

[0:51:40] Voice 3: Okay thank you. Thank you Kate, Louise, Stanford and then I'm going to say a word and

[0:51:44] Voice 3: we're going to press on um

[0:51:47] Trustee Stamford (probable): i think the type of questions i'm hearing about possibly delaying

[0:51:53] Trustee Stamford (probable): further advancement on the data collection specifically relates to the house sound islands

[0:51:59] Trustee Stamford (probable): and this is the very thing i was concerned about at the beginning of the term that by doing these

[0:52:04] Trustee Stamford (probable): projects beginning in the southern gulf islands and moving up to the north that the house sound

[0:52:10] Trustee Stamford (probable): very easily could get knocked out um i there's very few things that the islands trust can provide

[0:52:18] Trustee Stamford (probable): islands like gambier we don't have housing concerns we don't have a lot of the advocacy

[0:52:25] Trustee Stamford (probable): concerns that the trust works towards we don't have the ships um or aquaculture um and this was

[0:52:35] Trustee Stamford (probable): one of the things that i was looking forward to be demonstrating to the islands this is what we

[0:52:40] Trustee Stamford (probable): can do is provide mapping for water water is an issue here um so i'd be very concerned to

[0:52:47] Trustee Stamford (probable): see this come off without a much more uh just further discussion of the real impact i don't

[0:52:53] Trustee Stamford (probable): think the impact of delaying it is minimal thank you thank

[0:52:58] Voice 3: you and i appreciate um that kate louise

[0:53:00] Voice 3: But my general overview is that this week up $70,000 in the budget set aside for for fresh water.

[0:53:09] Voice 3: That's a heck of a lot of money. And, you know, when I stand back and look at it, I mean, each one of our islands is unique in terms of geography and geology.

[0:53:20] Voice 3: There's no shared water resources, our water comes to us from the sky, it's all a matter of storage and distribution.

[0:53:27] Voice 3: contribution um so um i am i'm not at all keen about spending this sort of money this year but

[0:53:32] Voice 3: anyhow that's the that's the discussion for a later date and i'm now going to press on because

[0:53:38] Voice 3: i think we can't um we're going to be discussing these issues later um so could we move please

[0:53:44] Voice 3: to the from

[0:53:45] Trustee Fast (probable): the cao

[0:53:46] Voice 3: oh cao go ahead russ mr

[0:53:51] Voice 21: chair when we get to 7.3 and working through this i

[0:53:54] Voice 21: I think that staff can provide a priority

[0:53:58] Voice 21: from an administrative perspective to FPC

[0:54:01] Voice 21: on the various projects you're seeing on page 23,

[0:54:04] Voice 21: and that will inform,

[0:54:06] Voice 21: and we'll just do it in very clear, simple language,

[0:54:09] Voice 21: that will inform your decision-making as we're going forward.

[0:54:12] Voice 3: Thank you very much.

[0:54:13] Voice 21: I could speak to those now,

[0:54:14] Voice 21: but if you're given the opportunity later, we will do so.

[0:54:17] Voice 3: I'm sure you will have the opportunity,

[0:54:19] Voice 3: and please take it if not.

[0:54:20] Voice 3: not so 6.4 special tax requisition um for gab um who's uh taking that on age 26 yeah through the

[0:54:31] Voice 2: chair i'll um i'll take that on uh heather car the regional planning manager is actually with us so

[0:54:39] Voice 2: she has more information around this it's a fairly in-depth report um so this is in response to the

[0:54:47] Voice 2: the financial planning committee's request for more information and so I'm just going to pull

[0:54:54] Voice 2: this up so that I've got it in front of me it's what's the item number 6.4 thank you 6.4 on page

[0:55:03] Voice 3: 26

[0:55:04] Voice 2: yeah so really it's a pretty long report I don't I'm not going to read through it I think

[0:55:09] Voice 2: you can just have a look at it and there's a lot of attachments with it as well but I think the key

[0:55:15] Voice 2: thing here is that this is a work that's not planning, it's not local planning under part

[0:55:23] Voice 2: 14 of the Local Government Act. It's more along the lines of coordination and there

[0:55:29] Voice 2: could be other aspects that are beyond coordination. We're not really, at least I'm not 100% sure

[0:55:35] Voice 2: and I don't think Heather is either, exactly what all these little pieces are. But it would

[0:55:42] Voice 2: require some form of delegated authority from trust council to undertake it and Heather's laid out

[0:55:51] Voice 2: the tasks that would be involved starting on page 29 of the agenda in a table and then on the next

[0:56:00] Voice 2: page sorry on the page 31 there's a work breakdown that gives you a rough estimate of the staff

[0:56:09] Voice 2: hours and who would be involved. So that would be, you know, getting the delegation by a lot together,

[0:56:15] Voice 2: the special property tax requisition, hiring a coordinator, the task force creation,

[0:56:22] Voice 2: and then the ongoing support. So it's fairly in-depth. I think it would require

[0:56:28] Voice 2: probably additional staff or at least it would take away from planning staff if planning staff

[0:56:33] Voice 2: were assigned to do this. There is a budget estimate on page 33 at the top. So you're looking

[0:56:43] Voice 2: at $7,000 for some local public engagement for the property tax requisition. The annual cost

[0:56:53] Voice 2: would be about $77,500. That would be more for the coordinator. These numbers are based on SWIPA

[0:57:00] Voice 2: And our experiences with with that. And then we're expecting probably about $17,000 in in staff time.

[0:57:12] Voice 2: So we said in kind here, because obviously the staff are already paid for.

[0:57:17] Voice 2: But that would have to come from somewhere, whether that's redirected from other programs or additional staff are hired as part of the delegation authority.

[0:57:28] Voice 2: authority. So there's some staff recommendations at the bottom really just give you an idea of

[0:57:36] Voice 2: what needs to be done and then the attachments. So I'll leave it at that. It's for information

[0:57:44] Voice 2: more than anything. I'll try and answer questions. I'll ask Heather if she can step in to answer

[0:57:50] Voice 2: questions as well.

[0:57:52] Voice 3: Since this is for information, I think it's very useful information, but I'm not

[0:57:56] Voice 3: sure that it's up to this committee to be debating how it works at this point if that's um all right

[0:58:01] Voice 3: then russ hudson is going to yes

[0:58:03] Voice 21: however it is in the tax calculation it's embedded in the tax

[0:58:07] Voice 21: calculation that presently is in front of you so if it moves to a special tax requisition that

[0:58:12] Voice 21: would affect the global tax rate of course so

[0:58:15] Voice 21: that's why it's important for fpc to have that

[0:58:18] Voice 21: conversation or understand that as it moves forward through the budget process and it's

[0:58:22] Voice 21: It's perfectly reasonable for FPC to take a position and recommend something to trust

[0:58:26] Voice 21: council.

[0:58:29] Voice 3: So Patrick Rogers and Boushekin.

[0:58:33] Trustee Patrick (probable): Well, my understanding is we can't facilitate a special tax requisition for this budget,

[0:58:40] Trustee Patrick (probable): that this is talking about preparing a special tax requisition that would be in next year.

[0:58:47] Trustee Patrick (probable): So we're looking at the cost of what we need to do to do the legal work, the homework,

[0:58:53] Trustee Patrick (probable): work the setting up the special delegation and all of that in this next budget cycle and that's

[0:59:00] Trustee Patrick (probable): where salt spring what peter alluded to earlier is that we have the same desire to have what we're

[0:59:09] Trustee Patrick (probable): describing a housing council type entity using this with a model that we have paid staff rather

[0:59:15] Trustee Patrick (probable): than volunteers that are exhausted um to uh to do this so there's some efficiencies to work together

[0:59:23] Trustee Patrick (probable): with Salt Spring and define what are the activities that need to be done this next year

[0:59:28] Trustee Patrick (probable): that we can efficiently do together to inform the background work that needs to be done for

[0:59:36] Trustee Patrick (probable): a special tax requisition, which would be in the next year's budget.

[0:59:43] Voice 3: Thank you. Dan Rogers,

[0:59:45] Voice 3: and then Laura.

[0:59:49] Trustee Rogers (probable): Well, first of all, as I understood it, there was something coming

[0:59:52] Trustee Rogers (probable): from Salt Spring that was part of 6.4, as I understand it. And I'd like to have the whole

[0:59:56] Trustee Rogers (probable): picture, whatever that might be.

[1:00:00] Trustee Rogers (probable): before we have this discussion and I mean this the intention of this report was to give us an

[1:00:04] Trustee Rogers (probable): idea of how we might go now although it was framed in the context of Gabriola it was intended to be a

[1:00:10] Trustee Rogers (probable): discussion related to as I understood it about how we go about getting a special tax requisition and

[1:00:16] Trustee Rogers (probable): I find you know you read the policy and it sort of anticipates that you if it's turned down as

[1:00:23] Trustee Rogers (probable): general revenue funding you can put it into the hopper and have it spit out in March as a special

[1:00:28] Trustee Rogers (probable): tax requisition proposal in the same budget cycle not 15 months from now and I find that the report

[1:00:37] Trustee Rogers (probable): sort of is completely the opposite to that but that's the way the policy reads. I have a number

[1:00:44] Trustee Rogers (probable): of comments related to the report but I'd like to know what the salt spring component of this is

[1:00:48] Trustee Rogers (probable): because there was a we added it to 6.4 and I think we're operating with a little bit of a

[1:00:54] Trustee Rogers (probable): a lack of not a full picture and then I have some other comments.

[1:01:01] Voice 3: David Mahler

[1:01:02] Voice 2: did you want to

[1:01:02] Voice 2: respond to that? If I may yeah so you know correct with the policy that would be for say a planning

[1:01:09] Voice 2: project that council decided it didn't want to approve so something that's a part 14 land use

[1:01:16] Voice 2: planning project because the authority is already there that's not an issue it's just a matter of

[1:01:21] Voice 2: funding it in this case though the authority isn't there so council first needs to delegate

[1:01:27] Voice 2: so it seems to me you can't really do a special property tax for something that you don't have

[1:01:34] Voice 2: the legal jurisdiction to do unless you're anticipating that you're going to get it maybe

[1:01:40] Voice 2: and and then I don't know how that would work so I would suggest that the first step

[1:01:45] Voice 2: is to get the legal authority through the delegation and then go for the special tax

[1:01:50] Voice 2: so that's really why it's different in the report and that's why it's a 15-month process

[1:01:55] Voice 2: because it will take time to do the legal research and get a bylaw. First step of course is for the

[1:02:01] Voice 2: Gabriela Local Trust Committee to make the request of council and they don't meet until November 25th

[1:02:07] Voice 2: so that might come from them at that time.

[1:02:10] Voice 3: We don't have a business case from Gabriela yet I

[1:02:14] Voice 3: I understand.

[1:02:16] Voice 2: No, and I'm not sure if Heather would like to comment on that.

[1:02:23] Voice 2: Is Heather there?

[1:02:24] Voice 3: Hello, Heather, I see you.

[1:02:26] Voice 13: Hi, Chair.

[1:02:27] Voice 13: Yeah, I mean, the LTC is going to see the business

[1:02:31] Voice 13: case for the first time on November 25.

[1:02:33] Voice 13: So that's why it's not part of this package.

[1:02:36] Voice 3: So I have a bit of a problem discussing something

[1:02:39] Voice 3: that hasn't been passed by the Gabriela Local Trust Committee.

[1:02:42] Voice 3: But Laura, if she can go ahead.

[1:02:43] Voice 3: ahead thank

[1:02:45] Trustee Busheikin (probable): you um i just want to be so clear that i'm understanding this and i want to thank

[1:02:51] Trustee Busheikin (probable): rpm power for a very comprehensive and informative report i spent a long time with it but we'll need

[1:02:57] Trustee Busheikin (probable): to go back to it to um gather all the learnings um i that will be helpful um but this is for staff

[1:03:04] Trustee Busheikin (probable): like am i correct in understanding that based on what we've learned in this report um approving

[1:03:11] Trustee Busheikin (probable): this project as part of our general budget would put us on, shall I say, the wrong side of the law

[1:03:19] Trustee Busheikin (probable): in that we're approving something that is really outside the bounds of trust jurisdiction? Or am I

[1:03:27] Trustee Busheikin (probable): misunderstanding?

[1:03:29] Voice 2: So if I may, the coordination aspect of what Gabriel would like to do

[1:03:37] Voice 2: is a trust council function so there's no problem there council could actually do that on behalf of

[1:03:44] Voice 2: gabriela for example um so that's not a problem the there's some aspects though about um providing

[1:03:54] Voice 2: some additional services and whether or not that is something that um could happen or whether we'd

[1:04:01] Voice 2: have to change the scope of what gabriel would like to do to fit within what council can delegate

[1:04:06] Voice 2: and that's where the legal advice would come in

[1:04:08] Voice 19: so

[1:04:13] Voice 3: um at this point we're receiving this for

[1:04:17] Voice 3: information only i think unless we want to do that david marlo is nodding thank you i like

[1:04:24] Voice 3: if i

[1:04:25] Voice 2: may yeah but as the ceo said that um you do have this in the budget so you might want to

[1:04:30] Voice 2: to consider what you'd recommend to council on that.

[1:04:35] Voice 21: Yeah, right now it's included in the tax requisition

[1:04:38] Voice 21: for the islands trust.

[1:04:40] Voice 21: So I think the first question is, is that appropriate?

[1:04:44] Voice 21: And then

[1:04:45] Voice 21: the second question is, are there alternatives?

[1:04:48] Voice 21: And now we'd be talking about the special tax requisition

[1:04:51] Voice 21: as one of those alternatives.

[1:04:53] Voice 3: Laura Patrick, but I do want to say,

[1:04:54] Voice 3: I find the whole subject a bit odd

[1:04:56] Voice 3: because it hasn't been approved

[1:04:57] Voice 3: by the local trust committee from that island yet.

[1:05:00] Voice 3: so I think this is all premature unfortunately well

[1:05:05] Voice 21: if I may chair we know that the local trust

[1:05:07] Voice 21: committee has an interest here they've asked us to do this work we're trying so it's it's not that

[1:05:12] Voice 21: it's it's it's blind there's lots of work that's been done over a number of years associated with

[1:05:18] Voice 21: housing on gabriola and it's linked to salt spring I won't speak to that because I'm not

[1:05:21] Voice 21: I don't know it well enough so there's enough here the the the issue is that you're contemplating

[1:05:29] Voice 21: your budget. And we're trying to catch up that interest to the budget process. And if you want

[1:05:36] Voice 21: a special tax requisition, and Julia can help us out here, we would have to begin initiating that

[1:05:42] Voice 21: process relatively soon to have it become a special tax requisition in this coming year.

[1:05:48] Voice 21: That's where Patrick and then Dan Rogers. Okay.

[1:05:53] Trustee Patrick (probable): Well, I have no idea what's in the now,

[1:05:56] Trustee Patrick (probable): what 77 000 exactly um to me if if we are talking about the 15 month process the question is how

[1:06:04] Trustee Patrick (probable): much money is needed next year for an efficient you know shared approach to to to setting up for

[1:06:11] Trustee Patrick (probable): a tax requisition both on um gabriela and salt spring and maybe there's other islands that want

[1:06:17] Trustee Patrick (probable): to set up an entity of this type um so i think that's the that's the key what how much would

[1:06:24] Trustee Patrick (probable): would be needed next year to do the setup work

[1:06:26] Trustee Patrick (probable): of a 15 month process?

[1:06:31] Voice 3: I think that's a good question.

[1:06:33] Voice 3: And David, are you able to respond to that?

[1:06:38] Voice 2: Yeah, I can.

[1:06:39] Voice 2: I think the way this report was written was for looking at

[1:06:43] Voice 2: setting something up over a shorter time period.

[1:06:47] Voice 2: You know, in other words,

[1:06:48] Voice 2: maybe it would be something that would be delegated

[1:06:51] Voice 2: by council by midterm, for example,

[1:06:53] Voice 2: and then we would start the process

[1:06:55] Voice 2: of undertaking the work. That's one option, right? But if you look on, I can't remember

[1:07:02] Voice 2: which page we're on here, but in the report from Heather, there is a section with the

[1:07:09] Voice 2: budget estimated cost. And it says 7,000 in this fiscal year for public engagement on

[1:07:18] Voice 2: Gabriel Island in relation to special property tax. And then it's got the rest. So it wasn't

[1:07:24] Voice 2: considering the cost of taking the time to talk to our lawyers, we'd have to probably think that

[1:07:33] Voice 2: through and come back to you with that. I don't have that in front of me.

[1:07:39] Voice 3: Thank you. Well,

[1:07:41] Voice 3: Rogers and Brent, and then Russ. Russ, did you want to jump in here?

[1:07:46] Voice 21: I do, sir. And I apologize,

[1:07:48] Voice 21: but today is an important day as we move towards these financial decisions. The question

[1:07:53] Voice 21: question around a feasibility analysis has not been asked. What's been asked is to fund this

[1:08:00] Voice 21: activity in the budget process. And whether it's linked to other jurisdictions, that's another

[1:08:07] Voice 21: question we haven't, as an organization, analyzed in any way. So I think this is, it's hard to know

[1:08:14] Voice 21: exactly where we're landing with this. If it's next year is a feasibility year, like if this

[1:08:20] Voice 21: was an electoral area of service, the first thing you'd have to do is you'd have to have some sort

[1:08:23] Voice 21: of feasibility analysis associated with that ultimately an establishment bylaw and then you

[1:08:29] Voice 21: would actually move forward into the taxation realm it's getting that sequence of events right

[1:08:34] Voice 21: with the special tax requisition power which we haven't exercised a lot at the islands trust

[1:08:38] Voice 21: we've done it once so um next year if your question is backing off of this direct let's

[1:08:46] Voice 21: fund this next year and let's look into a feasibility question of how we can use this

[1:08:50] Voice 21: for the service fantastic it would be a different set of reports coming forward to you than what

[1:08:55] Voice 21: you've got in front of you right now thank

[1:08:58] Voice 3: you for clarifying that dan rogers paul brent and then

[1:09:02] Voice 3: myself oh

[1:09:06] Trustee Rogers (probable): yeah this is a challenging because you're right chair what uh grove um the local

[1:09:13] Trustee Rogers (probable): trust committee has not seen the bug of the business case we haven't seen the numbers we

[1:09:18] Trustee Rogers (probable): We haven't seen why it was 60 to begin with and why it's 77 now, other than in this report that we're seeing in front of us.

[1:09:30] Trustee Rogers (probable): But we haven't discussed or put it forward.

[1:09:33] Trustee Rogers (probable): I think we passed the motion probably in June about this, but it's still not come to us.

[1:09:39] Trustee Rogers (probable): So it's challenging for me to speak to it from a local trust committee basis.

[1:09:45] Trustee Rogers (probable): basis the the fact is it's a large large number that the CAO is correct is currently being asked

[1:09:51] Trustee Rogers (probable): for in the general budget and if you go through the the special tax requisition process and policy

[1:09:58] Trustee Rogers (probable): what it anticipates is that trust council can say no we're not going to fund this in the general

[1:10:04] Trustee Rogers (probable): so go ahead and go ask if you want to go for a special tax requisition and then it goes through

[1:10:11] Trustee Rogers (probable): through a process whereby March,

[1:10:12] Trustee Rogers (probable): you're supposed to be able to have that proposed for you.

[1:10:16] Trustee Rogers (probable): But so I find this whole process challenging.

[1:10:20] Trustee Rogers (probable): Whenever we put anything new on the table,

[1:10:22] Trustee Rogers (probable): that's sort of an innovative idea.

[1:10:25] Trustee Rogers (probable): It runs into this challenge of,

[1:10:29] Trustee Rogers (probable): I mean, I added up the hours that were put forward for this

[1:10:32] Trustee Rogers (probable): and it's like 450 hours that's suggested

[1:10:36] Trustee Rogers (probable): is needed to put this into place.

[1:10:38] Trustee Rogers (probable): Now, some of that's post the special tax requisition, which is fine. Some of that work needs to happen. But I find it frustrating that trying to find a way to get it out of the general revenue budget and into a situation where the actual local taxpayers can pay for it, a la SWPA, and it running into the similar challenges that are making it very difficult.

[1:11:07] Trustee Rogers (probable): Anyway, my point is, I don't know how we discussed this in the absence of the LTC without a budget and without a business case being approved by the LTC.

[1:11:19] Trustee Rogers (probable): And I don't know. And as I said, I find that the way that the reporting has gone to be contrary to what the policy anticipates, and maybe the policy has to be completely rewritten.

[1:11:31] Voice 3: Paul Brent. And then Julia. Sorry, Julia, would you like to comment on that before Paul does?

[1:11:37] Voice 18: Yeah, briefly, and this has been touched on a little bit. I think the process that Trustee

[1:11:42] Voice 18: Rogers is referring to is in the special property tax requisition policy, which does lay out the

[1:11:49] Voice 18: process, as he said, you know, if Trust Council determines they don't want to fund something from

[1:11:53] Voice 18: the general budget, the LTC can move forward with the special requisition. What's different about

[1:11:58] Voice 18: this project is the project that's being sought is not under the authority that the LTC currently

[1:12:04] Voice 18: holds, as Director Marley says, the authority to coordinate lies with Trust Council. So under the

[1:12:11] Voice 18: same model as SWPA, there would first need to be, or at least concurrently need to be, a delegation

[1:12:17] Voice 18: of authority from Trust Council to the local trust committee so that they can undertake this work.

[1:12:22] Voice 18: And I think that's the piece that is going to take longer, based on what I'm seeing in Heather's

[1:12:28] Voice 18: report um because legal advice needs to be sought um etc so that process can happen uh sort of

[1:12:37] Voice 18: concurrent with the special property tax requisition process so in december if council says we're not

[1:12:43] Voice 18: going to fund this from the general fund seeking the delegation authority could happen between

[1:12:48] Voice 18: december and march at the same time uh that the special property tax um consultation happens with

[1:12:55] Voice 18: with the public, et cetera.

[1:12:56] Voice 18: And then you would have at March trust council approval

[1:12:59] Voice 18: of the delegation of authority from trust council

[1:13:01] Voice 18: to the local trust committee,

[1:13:02] Voice 18: as well as approval of a special property tax requisition,

[1:13:04] Voice 18: which we then implement.

[1:13:06] Voice 18: I get the sense the struggle is resources

[1:13:08] Voice 18: to make it all happen that quickly.

[1:13:12] Voice 18: But so there's two separate things here.

[1:13:15] Voice 18: I just wanted to make that clear.

[1:13:16] Voice 18: So delegation of authority and then the budgeting

[1:13:19] Voice 18: from the special tax right.

[1:13:20] Voice 21: If this becomes a dominant priority of the organization,

[1:13:23] Voice 21: we as Julia says we can we could possibly do it but that is the we'd have to dedicate a lot

[1:13:30] Voice 21: towards its achievement thank

[1:13:32] Voice 3: you Russ Rogers Brent and then Grove have

[1:13:38] Voice 8: you spoken Dan I have

[1:13:42] Voice 8: so I'm agreeing with everyone the timing of this is an issue why do we have to decide it today

[1:13:46] Voice 8: we're going to meet as trust council at the end of the month in the first couple of days in December

[1:13:50] Voice 8: we'll have had the LTC meeting at that time we'll at least be able to report back then and let's

[1:13:57] Voice 8: make it a decision of trust council i don't think fbc has what it needs right now to make a

[1:14:03] Voice 8: considered decision thanks thank you paul i echo that uh julia mobs

[1:14:10] Voice 18: i've already spoken apologies

[1:14:13] Voice 18: i'll lower my hand thank

[1:14:14] Voice 3: you um so i'm afraid i'm going to take uh paul the vice chair some

[1:14:19] Voice 3: advice there i would like to pursue that unless i hear um screams of horror and uh disagreement

[1:14:25] Voice 3: agreement from the rest of you. But I would like to, we have to move on and we don't have the

[1:14:29] Voice 3: information we need. Personally, if I was making a decision right now, I'd say no, because I don't

[1:14:33] Voice 3: have the LTC's input. So I think we need to move on. And I'm not hearing any horrors of despair or

[1:14:46] Voice 3: disagreement. I can hear a voice. Nope. So let us move to 6.5, the Salt Spring Islands CDF

[1:14:55] Voice 3: project options pages 57 to 59.

[1:15:00] Voice 2: and yeah i'll take that through the chair if that's okay

[1:15:04] Voice 2: thank you okay thank you so page 57 of the agenda package is where the uh the briefing is located

[1:15:12] Voice 2: and this is from stephan semak and this was a request from the financial planning committee

[1:15:18] Voice 2: uh to report back to evaluate the options to fund elements of this um this project so

[1:15:26] Voice 2: If you looked on page 58, Stefan has provided a breakdown of the budget, so you'll see what the $32,000 is intended to be used for.

[1:15:37] Voice 2: I will point out that the CDF project like this, Protection of Coastal Deglas Fair Associated

[1:15:46] Voice 2: Ecosystems, is something that's in the Islands Trust Strategic Plan with the intent for the

[1:15:53] Voice 2: Regional Planning Committee to develop model bylaws.

[1:15:58] Voice 2: I think given that Salt Spring and the Regional Planning Committee is aware that Salt Spring

[1:16:03] Voice 2: is undertaking this work, that this could become a model that what they develop on Salt Spring

[1:16:10] Voice 2: could then be used as a model for other local trust committees. So the regional planning

[1:16:16] Voice 2: committee is watching this. And yeah, so I think given that it's a project that does

[1:16:24] Voice 2: advance the strategic plan, it's certainly something that I think from a planning perspective

[1:16:30] Voice 2: perspective is is supportable. So I'm just going to leave it at that you can read the report from Stefan and he's available if you would like to answer any questions on this.

[1:16:42] Voice 3: Thank you for that.

[1:16:44] Voice 3: David Mahler, that was helpful.

[1:16:47] Voice 3: And we have Laura Patrick as a hand up and we've got Stefan Cermak in the background as David Mahler noted. Thanks.

[1:16:56] Trustee Patrick (probable): yeah no i primarily asked this question because some of the fire ecology work that we're doing

[1:17:00] Trustee Patrick (probable): could be argued that it's water well it is it's not argued uh watershed is one of our

[1:17:04] Trustee Patrick (probable): key interests on salt spring but um um generally we had the conversation yesterday didn't get any

[1:17:09] Trustee Patrick (probable): sort of favorable comments of whether or not we could consider this with activity so uh the the

[1:17:16] Trustee Patrick (probable): rfd stands or the uh budget request stands as is uh

[1:17:23] Voice 3: stefan sermon and stefan could you address

[1:17:25] Voice 3: that's why we can't take this out of SWPA surpluses.

[1:17:29] Voice 3: Thank you.

[1:17:31] Voice 17: Well, thank you, Mr. Chair.

[1:17:33] Voice 17: In the report itself, it talks about the limitations

[1:17:37] Voice 17: of using unspent SWPA surplus funds.

[1:17:40] Voice 17: And I believe that's where the,

[1:17:42] Voice 17: it wasn't clear to me in the original resolution

[1:17:45] Voice 17: that that was the focus of it.

[1:17:46] Voice 17: It was more of a broad scope of all the possible sources

[1:17:49] Voice 17: to fund the elements.

[1:17:50] Voice 17: But nonetheless, I addressed it in that section

[1:17:52] Voice 17: that Director Marler is going through and the long story short is the ability to spend those

[1:18:03] Voice 17: funds are constrained by bylaw 154 which was the delegation authority from trust council to

[1:18:08] Voice 17: Salt Spring Island local trust committee and that's quite a constrained coordinated

[1:18:14] Voice 17: approach to spending funds and you may this discussion about how to spend those funds have

[1:18:21] Voice 17: have gone full circle several times

[1:18:24] Voice 17: over the last couple of years.

[1:18:26] Voice 17: We've had legal review, Director Marler,

[1:18:27] Voice 17: Director Mobs, and so on and so forth

[1:18:30] Voice 17: have commented on it.

[1:18:32] Voice 17: And they're very much tied to the scope

[1:18:35] Voice 17: of the powers that were delegated

[1:18:36] Voice 17: to the LTC at that time.

[1:18:39] Voice 17: And staff didn't have time

[1:18:42] Voice 17: to do a more deep dive analysis

[1:18:43] Voice 17: to try to find how closely

[1:18:45] Voice 17: that fire ecology specifically

[1:18:47] Voice 17: was related to that delegated authority.

[1:18:49] Voice 17: If you read the resolution wasn't specifically clear to me that that's what the target goal was.

[1:18:55] Voice 17: So if that's the intent, we could do that work, but it's not presented here at a high level.

[1:19:01] Voice 17: It didn't appear it's related, absolutely, but it wasn't specifically within that.

[1:19:05] Voice 17: So that's why you got the comment that you have.

[1:19:09] Voice 3: And thank you. If I may, then could Trust Council authorize this kind of expenditure from the super budget?

[1:19:15] Voice 3: it no

[1:19:18] Voice 17: oh

[1:19:21] Voice 2: um yeah through which i know you can't override your bylaws but council could obviously

[1:19:28] Voice 2: provide funding as requested okay

[1:19:33] Voice 3: um i'm not sure that there's anything more to be said about that

[1:19:36] Voice 3: unless somebody has a burning desire and i would like to move on if we might 6.6

[1:19:45] Voice 3: we have a deferred motion climate change indicator project um that was deferred from the previous

[1:19:51] Voice 3: meeting who would like to take charge of that if

[1:19:58] Voice 18: I may mr. chair yes this this is

[1:20:01] Voice 18: here on the agenda as a reminder that this was a motion that was deferred from

[1:20:05] Voice 18: the October meeting it may be a better place to discuss it as we move into the

[1:20:11] Voice 18: full budget package going towards Council I'd leave that up to this

[1:20:15] Voice 18: committee to decide where it's best to be spoken to very

[1:20:19] Voice 3: good so we're going to

[1:20:21] Voice 3: to move on to 7.1 and this is a quarterly report from the from to the trust council pages on 60 to

[1:20:29] Voice 3: 66 and I think this is almost something we can take for information but we do have a motion before us

[1:20:34] Voice 3: if any particular comments Julia otherwise I'd like to move on it

[1:20:41] Voice 18: very briefly just overall

[1:20:44] Voice 18: where our second quarter results are showing that we're about just over 46 percent spent of the

[1:20:49] Voice 18: the budget so we're pretty close to where we would expect to be you know quarter two is halfway

[1:20:53] Voice 18: through the year 46 almost 50 percent so being slightly under budget at quarter two where that's

[1:21:01] Voice 18: where our forecast is reflecting a little bit of excess funds I don't need to go into the detail

[1:21:05] Voice 18: in the interest of time unless there's questions so

[1:21:08] Voice 3: Paul you're good at making motions how about

[1:21:10] Voice 3: I'll move

[1:21:10] Voice 8: I'll move I'll move that the financial planning committee forward the September 30th

[1:21:15] Voice 8: 2021 financial report to trust counsel for approval as presented thank

[1:21:20] Voice 3: you so much is there

[1:21:21] Voice 3: a seconder um trustee rogers thank you um do you wish to speak to this motion further so i'm going

[1:21:33] Voice 3: to call the vote all those in favor um electronic hands up please and somebody no doubt is counting

[1:21:39] Voice 3: them i can't count lower your hands any contrary peter luckham is the only contrary is that right

[1:21:53] Voice 3: no he's gone now so that carries thank you so much let us move to 67 7 pages 67 to 73

[1:22:03] Voice 3: and financial forecast uh julia i thought you told me there was a motion here but i didn't

[1:22:12] Voice 3: think there is uh

[1:22:14] Voice 18: so the forecast is presented to fpc as a briefing uh it's been historical

[1:22:19] Voice 18: practice that fpc does forward it on to trust council um and if you'd like to do that a motion

[1:22:23] Voice 18: would be required hey

[1:22:25] Voice 3: paul brent you're good at motions i'm

[1:22:31] Voice 8: not good at unmuting myself so though

[1:22:33] Voice 8: so i get a move that the financial forecast as of september 30th 2021 be forward to forwarded

[1:22:41] Voice 8: to trust council thank

[1:22:43] Voice 3: you so much is there a seconder for that trustee bushekin thank you very

[1:22:48] Voice 3: much any further discussion all those in favor raise your electronic hand

[1:22:54] Trustee Rogers (probable): no i have a question

[1:22:55] Trustee Rogers (probable): I have a question. Oh, please ask

[1:22:56] Trustee Rogers (probable): the question, Trustee Rogers. Thank you. I guess my question

[1:23:01] Trustee Rogers (probable): is for our financial forecast. Have we ever found the money or developed the money for to pay for

[1:23:08] Trustee Rogers (probable): the shortfall in the trust policy engagement plan?

[1:23:15] Voice 18: Yes. And so Trust Programs Committee at

[1:23:19] Voice 18: the recent meeting, I believe, has deferred the Climate Indicators Project out of the current

[1:23:25] Voice 18: year budget and that was uh budgeted for 24 000 or 25 000 this year and so that is being redirected

[1:23:31] Voice 18: uh to the policy statement so yes we are good okay

[1:23:35] Voice 3: thank you thank you laura i see your hand

[1:23:37] Voice 3: up is you voting or you wishing no so we're going to vote in that case those in favor of the motion

[1:23:43] Voice 3: hands up trustee fast are you with us or you just too fast uh lower your hands please any contrary

[1:24:02] Voice 3: I see none. The motion passed. So we're going to 7.3, starting with 7.3.1, the budget session

[1:24:15] Voice 3: outline on pages 74.

[1:24:20] Trustee Rogers (probable): Mr. Chair, I wonder if I might ask for a five-minute comfort break.

[1:24:24] Voice 3: Do you know what? I was thinking exactly the same thing. Thank you. Five-minute comfort break.

[1:24:33] Voice 3: It's 25 past.

[1:28:07] Voice 19: So are we all back yet?

[1:28:40] Voice 3: Do we have our numbers back yet? Switch yourselves on and

[1:28:46] Voice 3: smile if you are.

[1:28:50] Trustee Fast (probable): And while we're gathering I just wanted to point out Julia has put the budget

[1:28:54] Trustee Fast (probable): history into the chat and the, thank you Julia, and the Bowen Island Municipal one is the center

[1:29:02] Trustee Fast (probable): bunch of columns that has the word municipality in one of the column headings. Thank you. Thank

[1:29:14] Voice 3: Thank you for that. And thank you, Julia. So we're looking at a document on page 74 called the December 21 Islands Trust Council proposed budget.

[1:29:25] Voice 3: I assume that this is what we will be proposing to send to Trust Council.

[1:29:32] Voice 3: And so it's not really for a decision other than, I guess, we move to forward this to Trust Council. Is that right, Julia?

[1:29:43] Voice 3: so

[1:29:45] Voice 18: item 7.3 is indeed the full package related to the budget that is intended to be sent to

[1:29:52] Voice 18: trust council

[1:29:53] Voice 12: so

[1:29:54] Voice 18: i can walk us through the various reports that are included there and this would be

[1:29:58] Voice 18: the time for

[1:29:59] Voice 18: forever.

[1:30:00] Voice 18: to give direction if they'd like to see changes to the budget and then those changes would be

[1:30:04] Voice 18: reflected in these documents before they are forwarded to trust council thank

[1:30:08] Voice 3: you and russ

[1:30:09] Voice 3: you put your hand up yeah

[1:30:11] Voice 21: i just would encourage you mr chair that fpc plays a critical role in

[1:30:17] Voice 21: recommending changes to the budget to trust council notwithstanding we all know the decisions

[1:30:23] Voice 21: are trust councils but they don't get the opportunity to look through these financial

[1:30:27] Voice 21: documents the same way FBC does. So whether it's any of the items we've already discussed

[1:30:34] Voice 21: or anything else coming up, just urging that changes get made and adoptions be made now,

[1:30:40] Voice 21: as opposed to it ending up at Trust Council solely. Thank you.

[1:30:44] Voice 3: Thank you. This is indeed our responsibility to make these recommendations to Trust Council. It's

[1:30:49] Voice 3: now 11.30. We've had a five-minute break, thanks to Trustee Rogers. So I'm suggesting we break at

[1:30:56] Voice 3: 12 30 for um a half hour lunch if that's everyone's agreeable to that so we have an hour

[1:31:02] Voice 3: um and russ your hand is still up um so uh julia please lead us as you do so well

[1:31:12] Voice 3: will

[1:31:13] Voice 18: do uh okay so the the first item in the trust council budget package is of course our

[1:31:19] Voice 18: budget session outline uh so that is on page 74 of the agenda package the trust council agenda is

[1:31:27] Voice 18: allocating three hours to the budget discussion um so you know hoping to keep sort of staff

[1:31:34] Voice 18: information out actually about 30 minutes and then have two and a half hours for council to

[1:31:39] Voice 18: discuss and debate uh so that's page 74 i don't think there's um any decisions required there

[1:31:45] Voice 18: unless this committee thinks that more or less time is required for this budget discussion at

[1:31:50] Voice 18: council um

[1:31:52] Voice 3: julia but at some point we moved forward this to trust council right yes i would

[1:31:58] Voice 18: suggest after we've reviewed the full budget package a motion can be made at that time yeah

[1:32:03] Voice 3: but let's make sure we don't forget to do that because it's not here in your outline okay we'll

[1:32:09] Voice 18: remind you uh so after the budget session overview we move into the budget assumptions and principles

[1:32:15] Voice 18: principles document this of course has been seen by Council and by financial planning committee

[1:32:19] Voice 18: there's been no changes significant changes to this document it simply goes forward to remind

[1:32:24] Voice 18: Council of the assumptions and principles that our budget is built upon and then we move into

[1:32:32] Voice 18: the overall budget overview document and that begins on page 83 and this is where real discussion

[1:32:39] Voice 18: of the budget in its entirety as well as individual items begins so this budget overview document

[1:32:46] Voice 18: is very similar to the document that FPC reviewed at their October meeting. It has

[1:32:51] Voice 18: been updated to reflect the changes in the budget that we reported out on

[1:32:54] Voice 18: previously. The first part of the document retained some of the questions

[1:33:00] Voice 18: and considerations that were given to FPC to help in their decision-making.

[1:33:06] Voice 18: I felt these questions might be useful for Trust Council as well and so they've

[1:33:10] Voice 18: remained in that report before we move into actual budget discussion. So again

[1:33:16] Voice 18: the budget right now as it stands has a 9.7% increase to local trust area taxes and a 16.1%

[1:33:22] Voice 18: increase to Bowen Island Municipality. I think we've gone through all of the individual elements

[1:33:27] Voice 18: that are funded there as part of the budget. The business cases to support each of the individual

[1:33:33] Voice 18: elements and projects and initiatives are also included in this package for trust council.

[1:33:38] Voice 18: We can review any of those or go through any questions if there are any.

[1:33:42] Voice 18: and now is the time for FPC to make any changes that they would like to see in the budget before

[1:33:49] Voice 18: it goes to trust council so I don't think I need to walk through the budget overview document in

[1:33:56] Voice 18: its entirety again we reviewed it in October and the changes I reviewed in the previous report

[1:34:02] Voice 18: about an hour ago so I turn it back to the chair and the committee thank

[1:34:08] Voice 3: you for that

[1:34:10] Voice 3: up uh so i guess it's a question of when at what level of detail we want to pursue this um

[1:34:23] Voice 3: i mean for myself i find looking at the spreadsheets helpful but um i'm open to um

[1:34:29] Voice 3: suggestions from you all to see where you want to go with this having heard nothing that's can

[1:34:40] Voice 3: Can we turn to the spreadsheet?

[1:34:42] Voice 3: Yes, I

[1:34:43] Voice 3: beg upon, suddenly all these yellow hands up.

[1:34:48] Voice 3: I guess I've got to look at the screen, that would help.

[1:34:50] Voice 3: I'm gonna go in order of the hands.

[1:34:52] Voice 3: I got Rogers, Fast, Patrick, Brent.

[1:34:56] Trustee Rogers (probable): Oh, thank you.

[1:34:58] Trustee Rogers (probable): Well, one question, I may have others as well.

[1:35:03] Trustee Rogers (probable): It would be helpful to following up on Sherlock.

[1:35:06] Trustee Rogers (probable): We

[1:35:07] Trustee Fast (probable): can't hear you.

[1:35:08] Trustee Rogers (probable): I

[1:35:08] Trustee Fast (probable): can't hear you.

[1:35:10] Trustee Rogers (probable): You can't hear me?

[1:35:11] Trustee Rogers (probable): Now we can.

[1:35:12] Trustee Fast (probable): Now we can.

[1:35:13] Trustee Rogers (probable): Okay, well, I'm

[1:35:14] Trustee Rogers (probable): starting to agree with Chair Leckham that this is some sort of issue because

[1:35:18] Trustee Rogers (probable): I'm talking exactly the way I always have.

[1:35:22] Trustee Rogers (probable): So, following up on Chair Leckham's questions earlier, and I think Trustee Brent, but it

[1:35:30] Trustee Rogers (probable): would be helpful to know which of the specific project proposals or funding proposals actually

[1:35:40] Trustee Rogers (probable): actually affect Bowen and their allotment.

[1:35:46] Trustee Rogers (probable): For example, I don't think we can, for example,

[1:35:51] Trustee Rogers (probable): even though the regional planning, generally speaking,

[1:35:54] Trustee Rogers (probable): planning is not part of what Bowen contributes to.

[1:36:00] Trustee Rogers (probable): However, I'm wondering about the freshwater special work

[1:36:05] Trustee Rogers (probable): that's being done, even though it's under

[1:36:08] Trustee Rogers (probable): the regional planning committee,

[1:36:09] Trustee Rogers (probable): I'm guessing they do contribute to that so could we have some definition around that so

[1:36:18] Trustee Rogers (probable): because it's challenging to as we go through each of the projects to indicate whether or not

[1:36:26] Trustee Rogers (probable): for example I asked the question what happens if we pay for the election out of out of surplus

[1:36:33] Trustee Rogers (probable): plus for example which is contemplated by the by the surplus project uh surplus policy well that

[1:36:40] Trustee Rogers (probable): apparently has no impact on the bow and allotment uh if we did that um and uh so it'd be helpful to

[1:36:48] Trustee Rogers (probable): know what it is they are like for example the freshwater specialist did they pay into that

[1:36:55] Trustee Rogers (probable): for if not the specialist, the funding for the policy?

[1:37:02] Voice 18: So yeah, I can respond to that.

[1:37:04] Voice 18: All of the freshwater work is currently allocated

[1:37:07] Voice 18: to local planning services.

[1:37:08] Voice 18: And so Bowen does not contribute to those projects.

[1:37:13] Voice 18: The projects that are allocated

[1:37:15] Voice 18: to the portions of the budget Bowen does contribute to

[1:37:18] Voice 18: would be the reconciliation action plan, the $17,000,

[1:37:22] Voice 18: $5,000 for the policy statement amendment,

[1:37:24] Voice 18: amendment, $15,000 related to the website project, as well as all of the Trust Program

[1:37:30] Voice 18: Committee projects.

[1:37:32] Voice 18: So that's climate change indicators for $25,000, stewardship education for $17,000, and secretariat

[1:37:39] Voice 18: services for $15,000.

[1:37:42] Voice 18: All of the other work is under local planning services.

[1:37:48] Voice 18: You are correct in indicating that Bowen Island does not pay for the cost of the elections.

[1:37:53] Voice 18: it's one of the things that we specifically remove in the calculation

[1:37:58] Voice 18: and so any funding for that out of surplus would would not impact that

[1:38:03] Voice 18: Bowen

[1:38:03] Trustee Rogers (probable): -Levy. And how about the heritage map overlay work?

[1:38:07] Voice 18: That is currently allocated to

[1:38:09] Voice 18: local planning so they are not contributing to that work as well.

[1:38:15] Voice 3: Makes you wonder why there are increases. Well

[1:38:18] Trustee Rogers (probable): it does make me wonder why

[1:38:20] Trustee Rogers (probable): there are increases so substantive given that they're not

[1:38:25] Trustee Rogers (probable): contributing to some of the stuff that is actually driving the budget here so confusing

[1:38:31] Voice 20: so well it's

[1:38:32] Voice 20: a good time to ask that question and have staff answer it so

[1:38:38] Voice 18: i i can give some insights there um

[1:38:41] Voice 18: similar to why we see a higher than is typical increase for the local trust areas uh similar

[1:38:47] Voice 18: reasons as to why we see an increase for bowen so bowen is afforded a credit when we um draw money

[1:38:53] Voice 18: from surplus and so you know last year for example where all of our strategic

[1:38:57] Voice 18: plan work was funded out of surplus funding Bowen did receive a credit

[1:39:01] Voice 18: towards that and so now with no draw from surplus they will not be afforded

[1:39:06] Voice 18: those credits in addition some of the increases over last year's budget that

[1:39:10] Voice 18: we're seeing in the current year relate to items or portions of the budget that

[1:39:14] Voice 18: Bowen does contribute to so of course the current fiscal year we had all of

[1:39:18] Voice 18: our meetings funded electronically next year we're seeing a rise in those costs

[1:39:22] Voice 18: Those are costs that Bowen Island does contribute to, similar to communications costs, and those

[1:39:31] Voice 18: sorts of things.

[1:39:31] Voice 18: The Conservancy as well has some cost increases, and Bowen does contribute to that portion

[1:39:36] Voice 18: of the budget as well.

[1:39:37] Voice 18: There has been a slight increase in the admin allocation also, so previous, I believe last

[1:39:44] Voice 18: year's budget had an admin allocation just over 26%, and now it's about 28%.

[1:39:49] Voice 18: And what that means is we're seeing a larger portion of the budget dollars being allocated

[1:39:54] Voice 18: to areas of trust council and conservancy, trust area services, that type of thing in

[1:39:58] Voice 18: relation to local planning services.

[1:40:01] Voice 3: If I may butt in, and what about property values, Julia, is that affected?

[1:40:07] Voice 18: Not really.

[1:40:09] Voice 18: For the next year's draft budget, I think Bowen has gone from 18.3% to 18.33%.

[1:40:16] Voice 18: so you know not much of an impact from that minor minor change thank

[1:40:21] Voice 3: you dan your hand is still up

[1:40:22] Voice 3: trustee fast thank

[1:40:24] Trustee Fast (probable): you these were some of the similar questions to what i was going to ask

[1:40:28] Trustee Fast (probable): one of the issues i've always had is i'm never certain which projects bowen is

[1:40:31] Trustee Fast (probable): included in and i totally take julia's point about the uh the trust area services and trust

[1:40:41] Trustee Fast (probable): Council and administrative funds and conservancy funds are what Bowen pays into. So if the

[1:40:50] Trustee Fast (probable): proportion of those goes up, Bowen can pay a higher rate. But I'm never certain about the

[1:40:58] Trustee Fast (probable): projects. And so, you know, my understanding as of February 2021 was that Bowen would be included

[1:41:06] Trustee Fast (probable): in the heritage overlay mapping project and the freshwater strategy groundwater mapping assuming

[1:41:13] Trustee Fast (probable): that we fund it and um but i uh it's always a question to me too and i i would hope there

[1:41:21] Trustee Fast (probable): would be some clarity eventually i think part of our challenge is the um uh calculation um

[1:41:30] Trustee Fast (probable): equation is kind of opaque and and it doesn't make any it's not easy to understand so more

[1:41:41] Trustee Fast (probable): clarity around what Bowen what projects Bowen is included in would be helpful

[1:41:46] Trustee Fast (probable): are we included in the freshwater heritage mapping and are we going to be included in

[1:41:55] Trustee Fast (probable): the groundwater mapping should trust council fund this next year are we included in the heritage

[1:42:02] Trustee Fast (probable): mapping this year

[1:42:04] Voice 3: i'd say that

[1:42:05] Voice 3: i'd say that's very important information that trust council

[1:42:08] Voice 3: in particular uh trustees from burn should have and i'm sure that will become available to you

[1:42:14] Voice 3: laura patrick my

[1:42:17] Trustee Patrick (probable): questions on the revenue side and i brought it up before and i know we didn't

[1:42:20] Trustee Patrick (probable): make any direction to staff and asking if we should and that is the building permit referrals

[1:42:26] Trustee Patrick (probable): that come to us and at no charge we spend what appears to be quite a bit of time working on those

[1:42:33] Trustee Patrick (probable): building permit referrals and we're not able to charge for it yet that is a cost of development

[1:42:39] Trustee Patrick (probable): and i'm wondering why we can't you know have uh explore how to recover the cost of doing the the

[1:42:48] Trustee Patrick (probable): work that needs to be done to support all the building permits that we're receiving any thoughts

[1:42:58] Voice 3: Julia?

[1:42:59] Voice 18: I think that question is best directed to David Marler.

[1:43:04] Voice 2: Yeah thank you. So as Trustee Patrick

[1:43:08] Voice 2: said there's no authority for local trust committees or trust council to charge a fee.

[1:43:14] Voice 2: The way our legislation is set up is very specific. Regional districts and local governments,

[1:43:20] Voice 2: they have a very general power to tax or to charge fees for anything so they can

[1:43:27] Voice 2: and they could do it, whereas we can't.

[1:43:30] Voice 2: So I think to address what Trustee Patrick is asking,

[1:43:34] Voice 2: would be a discussion with all of the regional districts

[1:43:37] Voice 2: about whether or not they would be willing to pay us.

[1:43:43] Voice 2: We'd have no way of forcing it,

[1:43:45] Voice 2: it'd just be, I think, an agreement

[1:43:46] Voice 2: between the regional district and the Islands Trust

[1:43:49] Voice 2: that they would be compensating us.

[1:43:52] Voice 2: On the other hand, they are willing to take that on.

[1:43:56] Voice 2: they're quite happy for the most part to have their building inspectors review our bylaws and

[1:44:04] Voice 2: interpret them. One of the reasons we do it is because we've had too many interpretations in

[1:44:11] Voice 2: the past that have not been correct or they don't understand the nuance of the particular issues.

[1:44:17] Voice 2: So there is a big advantage to us doing it. So yeah if you would like us to explore that with

[1:44:24] Voice 2: with the regional districts, we could.

[1:44:29] Voice 2: I think we'd need some direction

[1:44:30] Voice 2: and we'd need to figure out some resourcing

[1:44:34] Voice 2: to do that work over the next year or so.

[1:44:38] Voice 3: Do we wish to give that direction at this point?

[1:44:44] Voice 3: Hearing none, Trustee Brent.

[1:44:47] Voice 8: Well, I would like to say, yeah,

[1:44:49] Voice 8: I think we should give that direction,

[1:44:50] Voice 8: but I just would suggest, what if we refused?

[1:44:54] Voice 8: I mean, some of these building,

[1:44:58] Voice 8: some of this has to be easy to assess and if there's complicated ones we could probably figure

[1:45:05] Voice 8: that out um probably figure that out but the liability lies with the with the uh regional

[1:45:12] Voice 8: districts i don't know why we're doing this for free really it's it's uh again when the liability

[1:45:18] Voice 8: lies with the the regional district i'm thinking it should be them i need some clarity perhaps uh

[1:45:25] Voice 8: from manager mobs, if I got that right, director mobs, Jeepers, Julia.

[1:45:35] Voice 8: So we have $182,000 that you have identified as surplus to surplus. And from what I understand,

[1:45:43] Voice 8: even at our 20% surplus level, we probably have surplus beyond that relative to the amount of

[1:45:52] Voice 8: funds we have on hand by the time we receive our tax requisition so that's a

[1:46:00] Voice 8: little bit meandering but if we were to draw one hundred eighty two thousand

[1:46:05] Voice 8: dollars from surplus would that impact the Bowen levy I've got a number of

[1:46:12] Voice 8: questions here too so

[1:46:15] Voice 18: it will impact Bowen Island if it is allocated towards

[1:46:20] Voice 18: towards projects that Bowen Island Municipality

[1:46:22] Voice 18: is currently contributing funds towards.

[1:46:24] Voice 18: So if we use surplus money to fund planning work,

[1:46:28] Voice 18: we won't see a benefit to Bowen Island,

[1:46:32] Voice 18: but if it's to fund other work, then we would.

[1:46:37] Voice 8: Okay, that's very helpful.

[1:46:39] Voice 8: And following a little bit on what Trustee Fass said,

[1:46:45] Voice 8: the freshwater reporting,

[1:46:47] Voice 8: my understanding was that would be general reporting it's not the same as mapping of

[1:46:54] Voice 8: how sound which I would have thought was part of you know I would have thought that Bowen Island

[1:47:00] Voice 8: got some benefit from that but I guess I don't know but the freshwater reporting would that

[1:47:05] Voice 8: not the forty one thousand dollars in freshwater reporting which would that any of the benefit

[1:47:12] Voice 8: accrue to to Bowen Island I think you may have already asked answered this but help me um yeah

[1:47:19] Voice 18: so there's two things there one is where the funding is allocated to you know so which department

[1:47:24] Voice 18: the funding is allocated to so currently the freshwater work is allocated to the planning

[1:47:28] Voice 18: department and therefore Bowen Island is not contributing Bowen Island receiving benefit

[1:47:32] Voice 18: is a little bit different uh yes currently Bowen Island is receiving some benefit for some of those

[1:47:38] Voice 18: projects so technically those projects uh could be and maybe should be funded um outside of planning

[1:47:43] Voice 18: you know we are very conscious um internally as staff that when we allocate things in a certain

[1:47:49] Voice 18: way um it does drive up the bowen allocation um and so those funds have remained in the planning

[1:47:54] Voice 18: department despite some benefit being received from bowen or some of the data applying to them

[1:47:59] Voice 18: but as the

[1:48:00] Voice 18: budget is standing right now it's in the planning department there would be no

[1:48:03] Voice 18: benefit to the Bowen Levy if we funded those projects from surplus.

[1:48:07] Voice 18: I'm

[1:48:07] Voice 8: just thinking what we're talking about, freshwater reporting,

[1:48:11] Voice 8: yeah, yeah, well whatever. The heritage overlay, so

[1:48:15] Voice 8: there's, again, that's a planning thing, there's no benefit to

[1:48:18] Voice 8: to Bowen Island, that strikes me as kind of strange,

[1:48:22] Voice 8: but I'm just confirming, is that correct?

[1:48:25] Voice 18: You're correct that it's allocated to

[1:48:26] Voice 18: planning, so not impacting the Bowen Levy, but again, yes, there's actually some

[1:48:30] Voice 18: benefit to them

[1:48:31] Voice 8: okay and the the conservancy's um 52 000.6 uh fte that would all of the benefit of

[1:48:41] Voice 8: that were it uh deferred were it to be deferred would uh land or some of it would land with bone

[1:48:47] Voice 8: island correct correct okay because just going through those that's 350 000 right there so a

[1:48:56] Voice 8: a substantial reduction, somewhere over 5% in our taxes.

[1:49:05] Voice 8: So that would be surplus freshwater reporting,

[1:49:08] Voice 8: not mapping, but reporting the heritage overlay

[1:49:11] Voice 8: and the ITC communication specialist.

[1:49:17] Voice 8: Thanks.

[1:49:19] Voice 3: Thank you.

[1:49:20] Voice 8: Lachan, then Rogers.

[1:49:27] Trustee Fast (probable): We can't hear you, Peter.

[1:49:31] Trustee Luckham (probable): Yeah, the things that I wanted to say

[1:49:34] Trustee Luckham (probable): have changed a little bit since I first put up my hand. And I can't help but ask for some clarity

[1:49:40] Trustee Luckham (probable): there on Trustee Brent's summary. I had the impression that there were a number of areas that

[1:49:46] Trustee Luckham (probable): Bowen was not contributing to. And those are the areas where he's just suggested there's

[1:49:53] Trustee Luckham (probable): $350,000 worth of value and 5% potential reduction. But I gathered that Bowen isn't

[1:49:59] Trustee Luckham (probable): contributing to those things um uh and so somebody could answer that question then i'd go back to my

[1:50:05] Trustee Luckham (probable): original question or thought

[1:50:07] Voice 8: to clarify and i apologize for that peter i wasn't clear that's

[1:50:11] Voice 8: five percent over roughly five percent overall um and uh not necessarily much of it towards

[1:50:19] Voice 8: only a portion of it towards bowen

[1:50:21] Trustee Luckham (probable): right okay great thank you yeah and in fact thank you for

[1:50:25] Trustee Luckham (probable): for that, Trustee Brent, because indeed what this comes down to, and, you know, I referred to it

[1:50:32] Trustee Luckham (probable): being a bit of a shell game earlier, is that indeed what percentage of any portion of the

[1:50:38] Trustee Luckham (probable): overall budget, how does that scale down to the budget? And so if we save, say, 1% at the council,

[1:50:47] Trustee Luckham (probable): is that 0.1% or 0.01% at Bowen.

[1:50:52] Trustee Luckham (probable): And so, you know, we have to find a significant,

[1:50:56] Trustee Luckham (probable): in order to make any significant change

[1:51:02] Trustee Luckham (probable): at the Bowen end of the stream,

[1:51:04] Trustee Luckham (probable): it requires a different approach or analysis

[1:51:09] Trustee Luckham (probable): or significant financial cuts.

[1:51:12] Trustee Luckham (probable): And indeed, using surplus in a creative way to fund things. But that still puts off the ticking bomb and that we might be able to do that again one more time this year. But I would suggest that might be the very last time that we could ever do that.

[1:51:32] Trustee Luckham (probable): And so back to the shell games for a minute. The equation of the Bowen calculation is incredibly complex. And I know that they pay for percentages of some of those services outside of local planning services. And all of those accumulate to whatever the final magic number is.

[1:51:53] Trustee Luckham (probable): is. And I'm very pleased, actually, to know in the remarks and the comments that I've just heard

[1:52:01] Trustee Luckham (probable): that indeed, staff and I would say are cognizant of the impacts on the Bowen budget. And that's

[1:52:12] Trustee Luckham (probable): good. And so Bowen, please take that into account. We are conscious of the impact that we have on

[1:52:19] Trustee Luckham (probable): And indeed, I would say that we're generous in some areas where there are some benefits to Bowen that are occurring in local planning services that are not being attributed financially to Bowen.

[1:52:32] Trustee Luckham (probable): So, yeah, I'm thankful for that.

[1:52:35] Trustee Luckham (probable): You know, we do work as a federation, and I'd like to think that we can work and collaborate with each other as best we can.

[1:52:41] Trustee Luckham (probable): However, it just begs the question as to whether or not there's some further refinement of that formula that might improve the situation and whether or not there's demonstrable work that is conducted within the Bowen municipality that there could be a form of credit or reduction in that levy accordingly.

[1:53:07] Trustee Luckham (probable): Although, you know, obviously, yes, every percent or 10%, let's say 13% because it's 13 trust areas, every percent that we reduce from a Bowen contribution ends up going back onto the backs of the rest of the federation.

[1:53:25] Trustee Luckham (probable): And so we have to continue to keep that in mind that we work as a federation.

[1:53:30] Trustee Luckham (probable): We are all in this together by design, and I'm grateful for that, and it does work out.

[1:53:38] Trustee Luckham (probable): So I would be cautious about allocating more surplus.

[1:53:45] Trustee Luckham (probable): It would be an easy way for us to get through this little hardship here, but I think that

[1:53:50] Trustee Luckham (probable): in the coming year, we need to dedicate more time and resources to thinking about how it

[1:53:58] Trustee Luckham (probable): it is uh that we can even this out a little bit so it's not such a an impact in this way and indeed

[1:54:06] Trustee Luckham (probable): spending surplus doesn't help in the long run that's what i'm hearing anyway is that spending

[1:54:12] Trustee Luckham (probable): of the surplus over the years has not only artificially maintained a lower trust islands

[1:54:18] Trustee Luckham (probable): trust wide increase it's also artificially created a lower bowen increase and um now i realize none

[1:54:27] Trustee Luckham (probable): of those are immediate solutions but just comment

[1:54:30] Voice 3: trustee rogers then i have a comment um

[1:54:34] Trustee Rogers (probable): i have

[1:54:37] Trustee Rogers (probable): sort of changed my thinking about the surplus because of course the surplus surplus is actually

[1:54:43] Trustee Rogers (probable): money that we've taxed for that we haven't spent so the the the folks in the in the islands have

[1:54:50] Trustee Rogers (probable): already paid this money to us and we said we're going to do x with it and then we didn't do it for

[1:54:57] Trustee Rogers (probable): whatever reason um and staffing contingencies etc but sitting there so we shouldn't we're not in the

[1:55:08] Trustee Rogers (probable): business of accumulating money except to have our surplus for our safety net um it so so so i i'm

[1:55:18] Trustee Rogers (probable): of a different mindset about the surplus i do think we need to have more rigor about what we

[1:55:24] Trustee Rogers (probable): spend it on and we should we not spend it on operations ever and we did that last year and we

[1:55:30] Trustee Rogers (probable): should and because it was quite large but we need to moderate the tax increase but we should be more

[1:55:36] Trustee Rogers (probable): I have a question and then a comment my question is am I correct that all of the allocations from

[1:55:44] Trustee Rogers (probable): the executive committee and all of the allocations are they proposed spending from the trust programs

[1:55:51] Trustee Rogers (probable): committee are part of the bowen allocation am i correct about that uh

[1:55:58] Voice 18: yes now

[1:56:00] Trustee Rogers (probable): frankly the asks

[1:56:03] Trustee Rogers (probable): from those adds up to about 150 000 um and if we determined at some point after we decide whether

[1:56:12] Trustee Rogers (probable): to propose funding those things or not i suppose the reverse of that is we don't propose to defund

[1:56:20] Trustee Rogers (probable): them um is is that if we made a motion to fund all of the anything from press programs committee and

[1:56:30] Trustee Rogers (probable): anything from from the executive committee ask that that that the bowen would get a full credit

[1:56:38] Trustee Rogers (probable): i'll call it that for what if out of surplus that they would get the appropriate credit for that so

[1:56:45] Trustee Rogers (probable): So I just want to confirm I'm correct.

[1:56:49] Voice 18: Yes.

[1:56:50] Voice 18: So anything that Bowen is contributing to, they would get their portion of the credit.

[1:56:55] Voice 18: So if it's, you

[1:56:56] Voice 18: know, $100,000.

[1:56:57] Trustee Rogers (probable): Which is

[1:56:57] Trustee Rogers (probable): about 28%, I think, right?

[1:57:01] Voice 18: So it's a product of whatever the admin allocation rate is.

[1:57:05] Voice 18: And so in the current draft budget, the admin allocation rate is 26.8%.

[1:57:10] Voice 18: Okay.

[1:57:11] Trustee Rogers (probable): So let's, yeah.

[1:57:12] Trustee Rogers (probable): So, okay.

[1:57:13] Trustee Rogers (probable): Just, just over.

[1:57:14] Trustee Rogers (probable): Okay.

[1:57:14] Trustee Rogers (probable): Yeah.

[1:57:14] Voice 18: And that changes as budget pieces are revised.

[1:57:18] Voice 18: So the figure that I'm getting when I total up

[1:57:21] Voice 18: the executive and trust programs committee work

[1:57:24] Voice 18: is 94,500.

[1:57:25] Voice 18: I don't have the executive committee list

[1:57:27] Voice 18: right in front of me.

[1:57:28] Voice 18: It's

[1:57:29] Trustee Rogers (probable): 102, the executive committee is 102.

[1:57:31] Trustee Rogers (probable): So it's gotta be more than that.

[1:57:33] Voice 18: If that includes the model density bonus by-law,

[1:57:37] Voice 18: is that part of that?

[1:57:38] Voice 18: Maybe we can get it up

[1:57:39] Voice 18: on the screen.

[1:57:40] Trustee Rogers (probable): No, it's on page 16 and 17.

[1:57:42] Trustee Rogers (probable): 17.

[1:57:43] Voice 18: okay thank you so

[1:57:48] Trustee Rogers (probable): bottom of page 16 there's the there it is you add up the the the ones for

[1:57:53] Trustee Rogers (probable): the executive committee comes to 102 000 ones in the next page the top the next page from

[1:58:00] Trustee Rogers (probable): from trust programs committee which may or may not get approved

[1:58:03] Trustee Rogers (probable): uh 32 257 000 yeah so that's

[1:58:10] Voice 18: got the 50 000 for communications which wasn't in my project total so

[1:58:14] Voice 18: So yes, that list is funded, contributed to by Bowen.

[1:58:18] Trustee Rogers (probable): So it's actually, I'm sorry, I was wrong.

[1:58:21] Trustee Rogers (probable): It's almost $160,000, all of which Bowen contributes to.

[1:58:27] Trustee Rogers (probable): That's right.

[1:58:28] Trustee Rogers (probable): All of which are theoretically, you know, year over year, year by year decisions that

[1:58:37] Trustee Rogers (probable): we make whether to fund them as opposed to operations, which is sort of not a decision

[1:58:43] Trustee Rogers (probable): we make every year.

[1:58:44] Voice 3: thank you so if i may i just wish to make a bit of a statement i mean i guess

[1:58:52] Voice 3: we have have run out of of surface basically enough and over the years we've made a hay

[1:58:59] Voice 3: while the sun shone and i think there's nothing wrong with that but our reach did exceed our

[1:59:05] Voice 3: grasp and we're now having to face the music and we have to hunker down and face reality

[1:59:11] Voice 3: I grew up with believing that you shouldn't spend more than you have or that you can afford, and this budget is simply not affordable in my view, and I have a real problem with it.

[1:59:27] Voice 3: We should be looking at obvious basic maintenance, but above that, only essential projects and programs should we be considering.

[1:59:38] Voice 3: and I look at the strategic plan projects and I look at the specific projects,

[1:59:45] Voice 3: I don't see any of them, quite frankly, that are essential.

[1:59:48] Voice 3: And I have a problem with just about each and every one of them, wherever they come from.

[1:59:54] Voice 3: And this is the only place we can make a significant change to our budget at this point.

[2:00:00] Voice 3: So, it's up to all of us, I would, I would, I mean if I would vote against all of these, if you want to be quite frankly right now, get us through the year and into the next year I realized that's unrealistic and it's going to cause some angst, and in this group

[2:00:17] Voice 3: and the trust council as a whole, but we simply can't do it, and I'm not prepared to to support a nine and a half percent budget, so we need to see some cuts, trustee Brent.

[2:00:26] Voice 3: So

[2:00:29] Voice 8: I'm going to start with this is I'm going to move that we recommend a trust council that we fund or we withdraw $182,000 from surplus for operations specific to or operations where Bowen Island would benefit from the reduction from a reduction.

[2:00:53] Voice 8: introduction. Not the greatest emotions, I apologize, but I'd like to just talk to, I guess

[2:01:00] Voice 8: I should wait for a seconder, and then I'd like to talk to. Is there a seconder? Trustee Faust,

[2:01:06] Voice 3: you have your hand up.

[2:01:08] Trustee Fast (probable): Yeah, I'll second that. Thank you.

[2:01:10] Trustee Fast (probable): Hold on,

[2:01:12] Voice 3: hold on, hold on. Let's

[2:01:14] Voice 3: give Paul Brent a chance to comment, and you can then comment, and then let's open to the floor.

[2:01:19] Voice 3: Okay,

[2:01:21] Voice 8: so this is, in my perspective, a real easy one, because even with our current surplus formula, we will be unlikely at any risk at all of having to borrow at year-end in order to fund the operation of the island,

[2:01:42] Voice 8: because we'll be getting, we'll have sufficient funds prior to receiving our requisition to take

[2:01:48] Voice 8: us through that period. Even under the very, very, very unlikely event that we did not,

[2:01:57] Voice 8: each year we pass a borrowing bylaw that would allow us to borrow at basically municipal rates,

[2:02:05] Voice 8: which are extraordinarily low. So the level of risk in doing that is extraordinarily low.

[2:02:14] Voice 8: And I guess to Trustee Rogers' point of view, we've already taxed our constituents. And I

[2:02:26] Voice 8: think we've probably, in my view, potentially overtaxed. That's just an opinion of mine.

[2:02:33] Voice 8: Bowen Island. So I think this is an easy and appropriate way to get about,

[2:02:40] Voice 8: I think it's about 2.3% reduction in the budget.

[2:02:47] Voice 3: That's it for me.

[2:02:48] Voice 3: Thank you, Paul. Laura, did you have a comment? Then we'll open it up.

[2:02:54] Trustee Busheikin (probable): Yes. Well, I think my comment is part of it being open. I mean, I'm speaking for motion.

[2:02:58] Trustee Busheikin (probable): so i'll go ahead um yeah it's just um i'm wondering about changing the word operations

[2:03:05] Trustee Busheikin (probable): to programs uh given that i think one of the foundational principles of spending uh surplus

[2:03:12] Trustee Busheikin (probable): surplus as we're calling it is not to spend it on well to me the operational budget but the

[2:03:18] Trustee Busheikin (probable): operating budget is to spend it on discrete programs that aren't oh i think it's the chair

[2:03:25] Trustee Busheikin (probable): and the mover and the seconder, if that's okay.

[2:03:27] Voice 8: Friendly, very friendly.

[2:03:29] Voice 8: You've always been very friendly.

[2:03:30] Voice 8: You're continuing to be friendly.

[2:03:32] Trustee Busheikin (probable): Was that project or previous?

[2:03:34] Trustee Fast (probable): And

[2:03:34] Trustee Busheikin (probable): I'll have a comment to

[2:03:34] Trustee Busheikin (probable): the motion substantially,

[2:03:36] Trustee Busheikin (probable): if I may.

[2:03:38] Voice 3: Chair? Please go ahead.

[2:03:39] Voice 3: Yes, yes, yes.

[2:03:40] Trustee Busheikin (probable): Yeah, I will vote in favor of this motion.

[2:03:43] Trustee Busheikin (probable): I am a little bit interested to hear from staff

[2:03:46] Trustee Busheikin (probable): if the specific instruction around Bowen Island is feasible.

[2:03:53] Trustee Busheikin (probable): That is my only concern.

[2:03:54] Trustee Busheikin (probable): And I just want to say that generally as part of this motion, and I appreciate all the concern about Bowen, and it is very concerning when they see their taxes going up so much and can't understand why, but I feel like this perhaps needs a concerted effort on its own to look at it.

[2:04:13] Trustee Busheikin (probable): because they do pay for services they do get those services and what I'm hearing is they get benefit

[2:04:22] Trustee Busheikin (probable): from services they don't pay for also which I'm not complaining about but I'm then wondering how

[2:04:29] Trustee Busheikin (probable): far we want to go to trying to protect them from paying from services they get and if we really

[2:04:37] Trustee Busheikin (probable): want to do that then maybe it's a matter of sitting with the province and looking at the

[2:04:40] Trustee Busheikin (probable): the formula by which it all rests on and we did a lot of work at the beginning of term

[2:04:48] Trustee Busheikin (probable): and there was a lot of reporting about how the Bowen tax requisition is created and I learned

[2:04:53] Trustee Busheikin (probable): a lot then which quite honestly I don't remember so maybe it's something that we need to review

[2:04:58] Trustee Busheikin (probable): again. I don't know it seems vexing and that we're putting so much into it so I don't know

[2:05:05] Trustee Busheikin (probable): quite what to do about that. Thank you Laura.

[2:05:08] Voice 3: I noticed that Robert Barlow's got his hand up

[2:05:10] Voice 3: and then Paul Brent has a comment.

[2:05:12] Voice 22: Chair, if you could just clarify

[2:05:14] Voice 22: whether an amendment was made to this motion, please.

[2:05:18] Voice 3: A friendly amendment was made.

[2:05:20] Voice 3: And I think I didn't hear

[2:05:24] Trustee Fast (probable): whether it was programs or projects

[2:05:26] Trustee Fast (probable): that was going to replace the word operations, programs.

[2:05:31] Trustee Fast (probable): I mean,

[2:05:32] Voice 22: that includes the projects.

[2:05:35] Voice 22: Sorry, I'm still not hearing.

[2:05:37] Voice 21: Robert, just put projects in there instead of operations.

[2:05:40] Voice 22: Thank you.

[2:05:42] Voice 3: so we don't need to vote on that being friendly correct no we're good

[2:05:45] Voice 3: and paul were you about to

[2:05:48] Voice 3: say something i'm happy with it thanks um i'm happy with it and i unless there's an objection

[2:05:55] Voice 3: i'm going to call the question all those in favor of the motion on the table raise your right hand

[2:06:02] Voice 3: your electronic hand has everybody had a chance to vote that wants to vote i noticed that they're

[2:06:12] Voice 3: not not all hands are up going up slowly okay lower your hand those who are against this motion

[2:06:27] Voice 3: russ your hand is up i see none voting against so the motion carries thank you very much that

[2:06:36] Voice 3: was helpful um really appreciate uh that effort paul brent and everybody else who participated

[2:06:43] Voice 3: um so chair yes

[2:06:45] Voice 3: so

[2:06:46] Voice 21: we're into it now which is exciting um it might not what i'm getting from

[2:06:53] Voice 21: this motion is that we're going to take 182 000 surplus and we're going to apply it and we're

[2:07:00] Voice 21: going to apply it two ways one against things that are associated with bowen but that might

[2:07:05] Voice 21: not total to 182. so there might be some overage there that we will still apply toward the surplus

[2:07:12] Voice 21: towards the bottom line fair enough correct thank

[2:07:16] Voice 21: you uh

[2:07:18] Voice 3: trustee brent and then peter luck and then

[2:07:21] Voice 3: fast i'm

[2:07:24] Voice 8: going to make another motion if that's okay peter oh yes please you're on a roll and go

[2:07:29] Voice 8: down the list and i'm going to recommend that trust council remove 41 or defer 41 000 for the

[2:07:37] Voice 8: fresh water reporting until uh a future year thank

[2:07:45] Voice 3: you for that um have you got that um uh robert

[2:07:52] Voice 3: Robert, is there a seconder to that motion?

[2:08:01] Voice 3: Robert Barlow is seconding it.

[2:08:02] Voice 3: Thank you.

[2:08:03] Voice 3: Robert, do you want to know about that?

[2:08:04] Voice 22: No, Chair, I just wasn't clear

[2:08:07] Voice 22: how much money was designated.

[2:08:09] Voice 22: The Financial Planning Committee recommend

[2:08:11] Voice 22: to Trust Council to defer.

[2:08:14] Voice 8: $41,000, the $41,000.

[2:08:18] Voice 22: Thank you.

[2:08:19] Voice 8: Allocated, I guess, to freshwater reporting.

[2:08:22] Voice 3: Is there a seconder to that motion?

[2:08:27] Voice 3: I will second it if nobody else does.

[2:08:34] Voice 3: well i'm

[2:08:35] Voice 8: going to speak to them hold on laura you got your

[2:08:37] Voice 3: hand laura you got your hand up

[2:08:40] Voice 3: are you seconding it uh

[2:08:41] Trustee Busheikin (probable): yes i was going to speak to it but maybe paul will as the mover i think

[2:08:45] Trustee Busheikin (probable): that's the custom that the mover can speak first

[2:08:47] Voice 3: so laura you are officially seconding this motion

[2:08:50] Trustee Busheikin (probable): no no i wasn't i was i thought it was seconded and

[2:08:53] Voice 3: then i'll speak

[2:08:54] Trustee Busheikin (probable): to it but if i beg your

[2:08:55] Voice 3: pardon so for the record i seconded it and now uh paul brent is going to speak and laura is going

[2:09:00] Voice 3: to speak after him thank you okay

[2:09:02] Voice 8: so none of these none of what we do if we're going to reduce the

[2:09:06] Voice 8: the budget um is going to be super palatable but i heard pretty distinctly from from uh director

[2:09:16] Voice 8: marler that i heard the word minimal and so i also heard that it might impede our ability to

[2:09:23] Voice 8: to uh get grants and and i recognize that but i also understand that it won't impede

[2:09:30] Voice 8: getting the mapping of how sound. So we're going to be doing the science end of things.

[2:09:35] Voice 8: And so what we're going to be doing is deferring the publication and reporting, which may allow us

[2:09:42] Voice 8: to catch up to the province as well. So there might be a double benefit here.

[2:09:49] Voice 8: But I don't see this as core. I see science as core, but not necessarily reporting for public

[2:09:57] Voice 8: like in grant purposes, a deferral, of course.

[2:10:00] Voice 8: So that's why I'm making this motion.

[2:10:04] Voice 12: Thank you, Paul.

[2:10:05] Voice 3: Laura, you've got something to say?

[2:10:07] Voice 3: Laura Patrick, that is.

[2:10:09] Trustee Patrick (probable): Sorry, yes, I'm in favor of this as well.

[2:10:13] Trustee Patrick (probable): And I don't see it.

[2:10:14] Trustee Patrick (probable): I think there's a lot happening.

[2:10:16] Trustee Patrick (probable): We've got the saltwater intrusion work

[2:10:18] Trustee Patrick (probable): that's happening with the province and others.

[2:10:20] Trustee Patrick (probable): And if we allow this work to get done,

[2:10:22] Trustee Patrick (probable): then the state of the water and the things

[2:10:24] Trustee Patrick (probable): that wanna be done will be more complete and more useful.

[2:10:27] Trustee Patrick (probable): full. And I do see the science as being, you know, it's being extremely welcomed by the province and

[2:10:34] Trustee Patrick (probable): others as being so necessary. And I think that stands as the strength that we have to apply for

[2:10:40] Trustee Patrick (probable): more grant funding. And I think with the water and the concerns of water, there is going to be a lot

[2:10:45] Trustee Patrick (probable): more grant funding coming in the years to come, because we can all see it. It's top of mind for

[2:10:51] Trustee Patrick (probable): people and government.

[2:10:53] Voice 3: Thank you, Laura. And for clarification, you were speaking in support of

[2:10:56] Voice 3: that motion. Yes, I did. Thank you. And Laura Bush, you can now.

[2:11:00] Trustee Busheikin (probable): Thanks. And for clarification,

[2:11:02] Trustee Busheikin (probable): I'm speaking against the motion. I do see this as an essential step forward. First of all,

[2:11:11] Trustee Busheikin (probable): we have a trajectory that we set in place, really going back to when we hired a freshwater

[2:11:16] Trustee Busheikin (probable): specialist, initially half-time and then full-time, and then launched the creation of a strategy.

[2:11:21] Trustee Busheikin (probable): strategy and at regional planning committee, we already paired back from the original ask

[2:11:28] Trustee Busheikin (probable): to start bringing some of our findings forward. The original ask was larger. There was more

[2:11:35] Trustee Busheikin (probable): public engagement in that. And I think that there's a sense of momentum that is actually

[2:11:42] Trustee Busheikin (probable): very important because there's nothing worse than spending a lot of money and time on a strategy,

[2:11:47] Trustee Busheikin (probable): and then it doesn't happen. And defer is a nice word, but it means nothing because it doesn't

[2:11:51] Trustee Busheikin (probable): it'll be another council different people voting um for what happens next term and if they don't

[2:11:59] Trustee Busheikin (probable): see that this is something we did and believed in how do we know that they're going to want to do

[2:12:02] Trustee Busheikin (probable): this um they may not see the the value in it and we have constituents i don't know about you but

[2:12:09] Trustee Busheikin (probable): water groundwater protection is now one of the main things i hear from about constituents they're

[2:12:15] Trustee Busheikin (probable): very concerned they know that there's science going on i tell them they have to wait to see

[2:12:20] Trustee Busheikin (probable): the results and see them in action but it's coming and they actually believe me but this is something

[2:12:24] Trustee Busheikin (probable): we can put in the hands of constituents and yes our decisions matter and what other levels of

[2:12:30] Trustee Busheikin (probable): government doing matter but especially for the islands that are near build out

[2:12:35] Trustee Busheikin (probable): groundwater protection is mainly in the hands of the people who live here and the constituents

[2:12:40] Trustee Busheikin (probable): constituents who, if they see a report like this, will be motivated and educated to start making

[2:12:50] Trustee Busheikin (probable): better choices. So I think it's actually really important. And I think that a lot can flow from

[2:12:55] Trustee Busheikin (probable): this. It's something that we can show to partners, stakeholders, new trustees will be educated by it,

[2:13:02] Trustee Busheikin (probable): staff can refer to it. And yes, as I said, the people who actually live on the islands and use

[2:13:06] Trustee Busheikin (probable): the water thank

[2:13:07] Voice 3: you paul you had your hand up and was that from a previous event it

[2:13:13] Voice 8: is but i'm going

[2:13:14] Voice 8: to take a quick quick 30 seconds just to say you know if this is top of mind for everyone uh across

[2:13:22] Voice 8: the region and you know sort of the burning issue or the key burning issue then i'm wondering why we

[2:13:29] Voice 8: would say that next term trustees wouldn't wouldn't uh vote for it that's kind of it's it's

[2:13:34] Voice 8: counterintuitive. Thanks. Thank you. Sue Ellen.

[2:13:39] Trustee Fast (probable): Thank you, Chair. I'll be voting against this

[2:13:43] Trustee Fast (probable): motion. I think there's a great need for continuity as not just trustees will be

[2:13:50] Trustee Fast (probable): changing, but so will many other local government officials, local elected folks

[2:13:58] Trustee Fast (probable): at regional districts and Bowen municipality and I think there's going to be a need for continuity

[2:14:07] Trustee Fast (probable): through that change time through the election time in terms of a very important project like

[2:14:14] Trustee Fast (probable): this and I'm looking at I'm on page 24 I'm looking at the understanding and sharing of

[2:14:20] Trustee Fast (probable): the information generated through the groundwater sustainability study will be important it's an

[2:14:27] Trustee Fast (probable): is important year for reporting out of the program the publication of this report will be the major

[2:14:32] Trustee Fast (probable): step in facilitating awareness of the water resource challenges trust-wide and it'll bring

[2:14:37] Trustee Fast (probable): together all of the work done by creating fresh water profiles for each local trust area and i

[2:14:43] Trustee Fast (probable): assume bowen island and that means that everybody will be it'll be visible to uh voters and uh

[2:14:51] Trustee Fast (probable): including those voters who are unsure about whether climate change is real or whether it's

[2:14:56] Trustee Fast (probable): going to affect them and of which I've bumped into a few lately in meetings and this is a way to

[2:15:05] Trustee Fast (probable): do outreach and of a very significant type that I think is also an opportunity to bring

[2:15:15] Trustee Fast (probable): funding more funding to support the project as is described and I have all that visibility and

[2:15:23] Trustee Fast (probable): continuity and uh uh will help with the funding of this really important project so that's my

[2:15:30] Trustee Fast (probable): that's why i'll be voting against this motion thank you thank

[2:15:33] Voice 3: you um laura over to you then

[2:15:35] Voice 3: i'm going to speak and then we're going to call the question okay

[2:15:38] Trustee Busheikin (probable): just in answer to to um trustee

[2:15:41] Trustee Busheikin (probable): brent's question about it this is a burning question which could be a bit of a dark pun

[2:15:47] Trustee Busheikin (probable): given the wildfires why would we not assume that a next trust council would have won in favor I mean

[2:15:54] Trustee Busheikin (probable): you can't assume anything about an incoming trust council if it's a burning question they may say

[2:15:59] Trustee Busheikin (probable): why did the last trust council not vote in favor and things happen during elections people come in

[2:16:05] Trustee Busheikin (probable): and it's very unpredictable so if it is so important then we should put it in there and

[2:16:10] Trustee Busheikin (probable): And I think it's something that will have a lot of practical value and really follow,

[2:16:18] Trustee Busheikin (probable): keep the momentum going on all the amazing freshwater work that we've been doing for

[2:16:22] Trustee Busheikin (probable): years.

[2:16:24] Voice 3: My turn, and I confirm I am supporting the motion.

[2:16:27] Voice 3: And I do remind you, we're talking about continuing with the science.

[2:16:31] Voice 3: That's what's important.

[2:16:32] Voice 3: And the information received from the science will find its way into the community.

[2:16:36] Voice 3: So in any event, let us move on.

[2:16:38] Voice 3: on and i'm going to ask you to vote if either as those in favor of this motion please raise your

[2:16:45] Voice 3: hand i hope somebody's taking account i i don't have everybody on this list you

[2:17:00] Voice 21: haven't voted sir

[2:17:02] Voice 3: i am not sorry we're talking about those in favor of this motion i beg your pardon thank you please

[2:17:12] Voice 3: lower your hands those against the motion i don't have a tally on mine how do they go four four

[2:17:28] Voice 3: 4-4. So what are the rules of engagement? Somebody? It fails. It fails.

[2:17:34] Voice 3: Okay. Thank you

[2:17:34] Voice 3: very much. I appreciate that, everybody. So let us move on. And Paul, did you have

[2:17:41] Voice 3: something? I'm

[2:17:42] Voice 8: just wondering, do we want to record? Do people want their votes recorded?

[2:17:46] Voice 8: I'd be curious to see how that went, because I can't really see.

[2:17:50] Voice 3: Nor could I. So did anybody

[2:17:54] Voice 3: Does anybody make a record of those names, staff?

[2:17:57] Voice 3: Staff, do you have a record?

[2:18:00] Voice 21: We have it taped.

[2:18:02] Voice 3: Okay, let's- We have it recorded.

[2:18:04] Voice 3: Let's do it again, and so-

[2:18:06] Trustee Rogers (probable): I can tell you who voted for the motion.

[2:18:08] Trustee Rogers (probable): It was myself, yourself, Trustee Brandt,

[2:18:11] Trustee Rogers (probable): and Trustee Patrick.

[2:18:12] Trustee Rogers (probable): The others voted against it.

[2:18:14] Voice 3: Thank you, Dan.

[2:18:17] Voice 8: As long as they voted against it,

[2:18:20] Voice 8: rather than just not voting at all, okay?

[2:18:23] Voice 8: Just want to be clear on that.

[2:18:24] Voice 8: Yeah,

[2:18:25] Trustee Luckham (probable): there is a significance there, Paul. Thank you. I didn't vote one way or the other,

[2:18:30] Trustee Luckham (probable): and therefore my vote is in favor as the standard practice. And so,

[2:18:37] Trustee Luckham (probable): and I think the video will record that. So I'm just.

[2:18:41] Voice 20: So that carries.

[2:18:44] Voice 3: So the motion carried. Thank you so much. And I'm sorry, I probably didn't share that

[2:18:49] Voice 3: effectively or we wouldn't have had that muddle. I appreciate everyone's cooperation and

[2:18:54] Voice 3: and understanding of my short feelings.

[2:18:57] Voice 3: Mr. Chair, just a point.

[2:18:59] Trustee Rogers (probable): Could we take a quorum?

[2:19:01] Trustee Rogers (probable): How many people are here so we know about this?

[2:19:05] Voice 3: As in handing hands up?

[2:19:08] Trustee Rogers (probable): Well,

[2:19:08] Voice 3: I see Stamford,

[2:19:09] Trustee Rogers (probable): Rockefeller, Peterson,

[2:19:11] Trustee Rogers (probable): Patrick, Brent, that's five.

[2:19:14] Voice 19: Fast.

[2:19:16] Trustee Rogers (probable): Welcome.

[2:19:18] Trustee Rogers (probable): That's eight.

[2:19:20] Voice 21: There's nine.

[2:19:21] Trustee Rogers (probable): So there's nine of us here.

[2:19:23] Voice 21: And it went five, four.

[2:19:27] Voice 3: Thank you.

[2:19:28] Voice 3: Thank you. I must say, I don't find it easy working with this screen. I'm sure nobody else does find it. So I've got Chair Luckham, Peter Luckham, and then Russ Hodson will fill his hands up.

[2:19:40] Trustee Luckham (probable): Okay, well, I actually didn't have my hand up, but I did have my hand up earlier and I dropped it for this most recent motion. But I just want to say with respect to the $180,000 surplus item previously conducted in favor.

[2:19:58] Trustee Luckham (probable): is we are pushing this off to a future council in respect to thinking about how the budget

[2:20:06] Trustee Luckham (probable): allocation works and so we want to to some extent invest some energy in thinking this through

[2:20:12] Trustee Luckham (probable): we do thank you russ and then laura um mr

[2:20:16] Voice 21: yeah mr chair that well we finally got to a point where

[2:20:19] Voice 21: you're going to ask me to be quiet for the rest of the meeting would

[2:20:22] Voice 3: it be would it be a value

[2:20:24] Voice 21: you because it looks like you're going through this one by one would it be of value to agree

[2:20:28] Voice 21: that you want to lower the requisition in some way and then to have those things put on the sheet and

[2:20:34] Voice 21: robert record it for areas of discussion so that then you can see what things that you're

[2:20:41] Voice 21: trading off on or seeing relative to other things you don't have to vote on them yet and then the

[2:20:47] Voice 21: that movers of specific ones then go,

[2:20:50] Voice 21: I'd like to move that first item for some amendment.

[2:20:55] Voice 21: And then you're not having to balance

[2:20:57] Voice 21: in your minds different options.

[2:21:01] Voice 21: Just offer that as a means of seeing collectively

[2:21:05] Voice 21: what you're doing together.

[2:21:07] Voice 3: Well, thank you for that offer.

[2:21:09] Voice 3: I mean, in terms of, I mean,

[2:21:10] Voice 3: I think everything on the strategic plan

[2:21:12] Voice 3: and the specific projects list is up for debate myself.

[2:21:15] Voice 3: myself so but anyway trustee Laura Bouchakin well

[2:21:19] Trustee Busheikin (probable): I just so I mean I was going to just continue the

[2:21:23] Trustee Busheikin (probable): way we're going just throwing out motions but if we're going to take a different approach I

[2:21:27] Trustee Busheikin (probable): like that idea so I do have a motion to do with the budget so should I go ahead are we going to

[2:21:34] Trustee Busheikin (probable): do it just yeah looking for direction I'm

[2:21:39] Voice 3: not sure how the CAO's recommendation is going to work

[2:21:44] Voice 3: because i don't think it's going to shorten the list so um laura we're shaking if you've got a

[2:21:50] Voice 3: well

[2:21:50] Trustee Busheikin (probable): my motion is is is a joyful one because it's not about shortening the list um so my motion is

[2:21:59] Trustee Busheikin (probable): that um uh financial planning committee i don't know if we need to say it that way my motion is

[2:22:06] Trustee Busheikin (probable): Is that budget revenue be, no, let me put it this way, that $36,000 from the surplus

[2:22:21] Trustee Busheikin (probable): in the local trust committee project fund, and staff can correct me if I'm not saying

[2:22:28] Trustee Busheikin (probable): that right um be included as revenue in the 2021-22 budget for LTC projects Peter Luckham

[2:22:45] Voice 3: you have your hand up Peter Luckham do you mean to have your hand up uh

[2:22:53] Trustee Luckham (probable): well I just wanted to

[2:22:55] Trustee Luckham (probable): speak but I'm not speaking or I'm

[2:22:58] Voice 3: looking for a seconder to this motion so if you're not seconding

[2:23:01] Voice 3: it put your hat down please and trustee rogers you seconding it

[2:23:05] Trustee Rogers (probable): also i

[2:23:06] Trustee Rogers (probable): have a question of

[2:23:07] Trustee Rogers (probable): clarification before i second it because my understanding is the 182 would have included

[2:23:12] Trustee Rogers (probable): that thirty six thousand dollars and so it's already been allocated let's find out

[2:23:16] Trustee Rogers (probable): julia can

[2:23:19] Trustee Rogers (probable): you answer that question uh

[2:23:22] Voice 18: i didn't catch the question so if you can repeat it then i can answer

[2:23:25] Voice 18: it so

[2:23:26] Trustee Rogers (probable): my question is is that uh in in allocating the 182 have we not already allocated this 36 that

[2:23:36] Trustee Rogers (probable): was in the special local trust committee surplus and therefore it's not available for secondary

[2:23:42] Trustee Rogers (probable): allocation no

[2:23:44] Voice 18: those two figures are separate uh so there's 182 000 in the general revenue fund

[2:23:48] Voice 18: access in the general revenue fund and there's $36,089 as likely balance in the

[2:23:55] Voice 18: local trust committee project specific reserve fund so it could be allocated

[2:23:59] Voice 18: separately.

[2:24:00] Trustee Rogers (probable): Wow thank you.

[2:24:01] Voice 18: And that's on page 87 of the agenda package.

[2:24:05] Voice 3: So Laura

[2:24:06] Voice 3: Bushekin's motion stands and Dan Rogers were you going to second that? Yes. I'll

[2:24:12] Voice 11: second it. Okay.

[2:24:14] Voice 11: Can I ask a quick question about the motion? Should it not

[2:24:17] Voice 11: say the 22-23 budget? Yes. Thank you

[2:24:23] Voice 11: for that

[2:24:28] Voice 3: clarification. Trustee Peterson.

[2:24:32] Voice 10: I just had a

[2:24:33] Voice 10: protest question about previous vote because we said that there was nine people and I don't see

[2:24:42] Voice 10: Chair Luckham on the list but I see nine on the list and Chair Luckham would make ten. I just

[2:24:51] Voice 10: procedure at this point is because that would look to be a 5-5 tie to me

[2:24:55] Voice 3: uh russ can you rush to my

[2:25:01] Voice 3: help uh

[2:25:03] Voice 21: yeah well the staff in the background are just trying to figure that out i thought

[2:25:10] Voice 18: how

[2:25:10] Voice 3: many people are here 10

[2:25:14] Voice 18: that i see

[2:25:16] Voice 18: in

[2:25:17] Voice 3: that case in that case it was a 5-5 vote so it was a tie so it fails is that correct

[2:25:24] Voice 3: as long as everyone voted um

[2:25:27] Trustee Rogers (probable): there were there were only there were only eight votes cast

[2:25:30] Trustee Rogers (probable): yeah

[2:25:31] Trustee Luckham (probable): it was a

[2:25:32] Trustee Luckham (probable): four four vote and therefore two votes would be in favor that didn't vote and

[2:25:37] Trustee Luckham (probable): it still passes thank

[2:25:39] Voice 3: you passes good thank you so much can we i just have

[2:25:43] Voice 10: what if if i may i'm

[2:25:46] Voice 10: just wondering if we lost trustee stamford i didn't see her vote on that and that just in

[2:25:51] Voice 10: in terms of including her in the-

[2:25:53] Trustee Stamford (probable): I did vote.

[2:25:54] Trustee Stamford (probable): My vote was counted.

[2:25:57] Voice 3: Okay, thank you.

[2:25:58] Voice 3: And thank you for raising that, Tim.

[2:26:01] Voice 3: That's totally appropriate.

[2:26:03] Voice 3: Laura Boushakian, your hand is up.

[2:26:05] Trustee Busheikin (probable): Just because I made a motion,

[2:26:07] Trustee Busheikin (probable): but I'm done making the motion.

[2:26:09] Voice 3: Okay, and-

[2:26:10] Trustee Busheikin (probable): Although I'll speak to it very briefly

[2:26:12] Trustee Busheikin (probable): if it's been seconded.

[2:26:16] Voice 3: I think it was seconded by Dan Rogers.

[2:26:19] Voice 3: Was that correct?

[2:26:19] Voice 3: It has been.

[2:26:20] Voice 3: Yeah, it has been.

[2:26:20] Voice 3: So,

[2:26:21] Trustee Busheikin (probable): so just I think the point has been made, but we tax, and that's a promise that we've thought that through why we're doing it because we have a project we want to do that we think is important, and if we didn't manage to do it.

[2:26:36] Trustee Busheikin (probable): We should get on and use the money for for a project that will benefit the islands.

[2:26:43] Voice 3: Well, we have a motion before us, and I think we've had staff input. I think we should vote

[2:26:49] Voice 3: on this motion and get on with a similar one, but different if you want that, Laura.

[2:26:53] Voice 3: So those in favor of this motion? I'm confused, to be honest, because I didn't

[2:27:06] Voice 3: understand that the motion covers something which is not doable.

[2:27:16] Voice 6: Well, you called the vote, so there's your votes.

[2:27:18] Voice 3: Okay, so those in favor, fine. Somebody counted?

[2:27:24] Voice 6: It passes.

[2:27:25] Voice 3: it passes we should count contrary though i assume it's uh traditional so those against

[2:27:32] Voice 3: only me so thank you that passes thank

[2:27:44] Voice 6: you trustee patrick did

[2:27:46] Voice 6: no

[2:27:47] Trustee Patrick (probable): i wasn't voting i was putting my hand up after he declared passing

[2:27:51] Trustee Patrick (probable): yeah

[2:27:51] Voice 3: thank you laura patrick go ahead i

[2:27:55] Trustee Patrick (probable): am i wanted to put a motion this doesn't help us

[2:27:57] Trustee Patrick (probable): with the budget but related to the conversation we were having earlier about the revenue

[2:28:00] Trustee Patrick (probable): I have a motion.

[2:28:02] Trustee Patrick (probable): I know I sent it to Robert

[2:28:03] Trustee Patrick (probable): and David Marler helped me with wording.

[2:28:07] Trustee Patrick (probable): I move that the FPC request staff to report back on options

[2:28:11] Trustee Patrick (probable): to recover costs related to building permit referrals.

[2:28:16] Voice 3: I'll second that.

[2:28:17] Voice 3: Okay, thank you.

[2:28:19] Voice 3: Any discussion, Laura Patrick?

[2:28:22] Trustee Patrick (probable): No, I think we discussed that earlier.

[2:28:26] Voice 3: And Peter Luckin, you have your hand up.

[2:28:29] Voice 6: Well, no, I was seconding it, but that's fine.

[2:28:34] Voice 6: I'll lower it, and I do have another comment, but

[2:28:39] Voice 3: I call the vote.

[2:28:42] Voice 3: Laura Patrick, your hand is still up.

[2:28:44] Trustee Patrick (probable): Sorry, I do see Robert didn't, I guess he didn't get the email I sent him.

[2:28:48] Trustee Patrick (probable): He didn't quite finish writing the text there.

[2:28:52] Trustee Patrick (probable): Do you need help, Robert?

[2:28:54] Trustee Patrick (probable): Ah, you got it.

[2:29:04] Voice 3: Okay, everyone's got that, knows what the motion is.

[2:29:08] Voice 3: So all those in favor, raise your hand, please.

[2:29:19] Voice 3: Lower your hand.

[2:29:20] Voice 3: any contrary so that passes unanimously thank you very much for that laura thank you all for

[2:29:29] Voice 3: participating and we have chair luckham's hand is up

[2:29:32] Trustee Luckham (probable): yeah um you promised us a lunch break at 12 30

[2:29:36] Trustee Luckham (probable): and i i did actually think that it was an opportune suggestion of the cao to for ask the

[2:29:45] Trustee Luckham (probable): trustees to throw out items that they would like to discuss and perhaps now would be a good time

[2:29:50] Trustee Luckham (probable): to do that so that we can reflect on those options while we're having our lunch and come

[2:29:54] Trustee Luckham (probable): back and then systematically go through those things that indeed trustees think is worth.

[2:30:00] Trustee Luckham (probable): of considering removing from the budget rather than all and so I just offer that to you but

[2:30:07] Trustee Luckham (probable): otherwise I think it's time for a break

[2:30:10] Voice 3: anyway let's do that thank you very much I agree so

[2:30:13] Voice 3: is somebody going to keep track of these motion stuff Robert can you do that please

[2:30:19] Voice 3: not motion but just suggestion and leave

[2:30:22] Voice 21: it on the screen Robert so the trustees can see it

[2:30:24] Voice 21: please thank you

[2:30:26] Voice 8: i'll start with um the heritage overlay mapping at seventy four thousand dollars

[2:30:33] Voice 8: for consideration and the fifty two thousand dollars for the uh trust conservancy point six

[2:30:40] Voice 8: fte communication specialist thank

[2:30:43] Voice 3: you and laura boucher can thank

[2:30:48] Trustee Busheikin (probable): you i would um include the and

[2:30:52] Trustee Busheikin (probable): I don't have the number, the Gabriela Housing Project. And I have one more, it's just a little

[2:30:58] Trustee Busheikin (probable): one. And it is the, it's not removing something, but it's amending, it's the portion of the Salt

[2:31:06] Trustee Busheikin (probable): Spring Protection of Coastal Douglas Fir Project to do with regulatory and policy development.

[2:31:15] Trustee Busheikin (probable): It's $5,000 out of that budget.

[2:31:19] Voice 3: Thank you. Did you catch that, Robert?

[2:31:21] Voice 3: it salt

[2:31:23] Trustee Busheikin (probable): spring protection of cdf five thousand dollars he's got it

[2:31:27] Trustee Busheikin (probable): great

[2:31:28] Voice 3: uh laura fast

[2:31:30] Voice 3: thank you

[2:31:34] Trustee Fast (probable): i'm um i don't know how to word this except that i was struck by how much of the

[2:31:41] Trustee Fast (probable): especially draft budget um the ltc projects as well as the gabriola housing project had to do

[2:31:48] Trustee Fast (probable): with housing and i wondered if we might want to ask staff for a uh a report about how these various

[2:32:01] Trustee Fast (probable): housing projects could be combined um thank you do

[2:32:14] Voice 3: we have that i can't see yep

[2:32:17] Trustee Fast (probable): dan rogers

[2:32:19] Voice 3: Mayor

[2:32:22] Trustee Rogers (probable): Mrakas. I wanted to raise the motion that was deferred about the climate indicators

[2:32:28] Trustee Rogers (probable): project. I'm happy to speak to that when we get to it. The other one is I have to say the Hornby

[2:32:36] Trustee Rogers (probable): request will make me very unpopular on Hornby but I think I wonder about that one given that

[2:32:45] Trustee Rogers (probable): we now have the regional planning team that's supposed to be doing OCPs and whether this

[2:32:49] Trustee Rogers (probable): moves them up bumps them out of up the line if they get funded so i think we could probably

[2:32:55] Trustee Rogers (probable): talk about that as a process thing as well thank

[2:33:01] Voice 3: you very much i appreciate that that's a good list

[2:33:03] Voice 3: um can we cut the list off at that point so um robert could you very kindly email that list

[2:33:12] Voice 3: to us for me i can then show it up elsewhere or print it off that would be very helpful

[2:33:19] Voice 3: for so it's now 12 35 so we'll see you all at 105 does that work and if anyone wants half a

[2:33:29] Voice 3: cheese sandwich they can share mine so um thank you um robert for passing that email on and for

[2:33:41] Voice 3: recording the list of issues we want to deal with um has everybody had a chance to look at that list

[2:33:47] Voice 3: and is it complete hearing none so um what is your pleasure do we work through these one by one

[2:33:59] Voice 3: i'm seeing no response from anybody a smile or something would be nice a nod even

[2:34:10] Trustee Busheikin (probable): are we i thought they would be on the screen i mean i can i'll get them

[2:34:18] Trustee Fast (probable): peter because we

[2:34:19] Trustee Fast (probable): should

[2:34:19] Voice 12: be put on the screen

[2:34:20] Trustee Fast (probable): we we're printing it off we're madly going into our email and

[2:34:25] Trustee Fast (probable): I'm printing it off.

[2:34:25] Trustee Busheikin (probable): Yeah, let's just get it on the screen.

[2:34:27] Trustee Busheikin (probable): That's great, thank you.

[2:34:29] Voice 3: All right, I assumed it was on the screen

[2:34:31] Voice 3: and I was just looking at my little trusty iPhone.

[2:34:34] Voice 3: There they are.

[2:34:37] Trustee Stamford (probable): Can I

[2:34:38] Trustee Stamford (probable): just make a comment here, Trustee Grove?

[2:34:41] Voice 3: Yes, please.

[2:34:42] Trustee Stamford (probable): You've made your opinion quite clear

[2:34:46] Trustee Stamford (probable): that you do not find this current level

[2:34:50] Trustee Stamford (probable): of tax increase acceptable.

[2:34:54] Trustee Stamford (probable): What is your acceptable level?

[2:34:56] Trustee Stamford (probable): what are we trying to attain here sorry

[2:35:02] Voice 3: i couldn't decide if i was on mute or not um perfectly

[2:35:05] Voice 3: reasonable question i don't know it i guess we've all got a different feeling in our in our the pit

[2:35:10] Voice 3: of our stomach and i don't really like working towards a financial goal having said that um

[2:35:17] Voice 3: personally i could sleep at night or with a five percent increase right now um i would uh i don't

[2:35:27] Voice 3: want to walk in the streets of Ganges with a nine percent over my on my forehead does anybody have

[2:35:39] Trustee Fast (probable): a sense of how sorry

[2:35:43] Voice 3: trustee Bushekin followed by trustee Fast I'm

[2:35:52] Trustee Busheikin (probable): wondering like I know it's

[2:35:54] Voice 12: but

[2:35:54] Trustee Busheikin (probable): if staff can give us any sense of sort of given what we've done we've agreed to spend the

[2:36:02] Trustee Busheikin (probable): surplus surplus remove a few things you know where we are in terms of that number and i'm not saying

[2:36:08] Trustee Busheikin (probable): and and in all due respect to uh to grove there's not been a consensus that we're um we all agree

[2:36:15] Trustee Busheikin (probable): with his his his goal of five percent but it would be interesting to know we're

[2:36:23] Voice 8: two and a half right

[2:36:23] Voice 8: now a

[2:36:26] Trustee Busheikin (probable): two and a half percent tax increase no

[2:36:30] Voice 21: reduction okay

[2:36:32] Trustee Busheikin (probable): if

[2:36:34] Voice 21: i may thank you for that julia

[2:36:35] Voice 21: do you want to say anything because i will uh

[2:36:41] Voice 18: so i'm working the numbers in the background here

[2:36:45] Voice 18: um we might be sitting at around 7.1 increase currently 7.1 percent um that's assuming that

[2:36:55] Voice 18: the full 182 000 is fully allocated to projects that bowen island is contributing to you know if

[2:37:02] Voice 18: there's a change in that allocation there might be a change here or there um but that's where

[2:37:07] Voice 18: it stands when i add in only the draws from surplus um i haven't yet adjusted for anything

[2:37:13] Voice 18: else um so it will go down further if we take out that 41 000 that's the last piece i don't

[2:37:18] Voice 18: have in there and

[2:37:21] Voice 3: russ did you have something to say

[2:37:22] Voice 21: yes i've been waiting about two two months

[2:37:25] Voice 21: for this sentence i encourage you to reduce as many things as you possibly can and this is why

[2:37:32] Voice 21: i say that we're considering things from a purely financial perspective and not from a staff

[2:37:38] Voice 21: resourcing perspective so when we add in anything new it either by nature replaces something that's

[2:37:45] Voice 21: somewhat underway or it just adds and if it's more important than something that we've been

[2:37:53] Voice 21: working on for two years we get ourselves into a collective collectively challenging position

[2:37:58] Voice 21: so as you contemplate new things completely new ideas um in the background it doesn't have to be

[2:38:06] Voice 21: answered now i guess but in the background is what are we walking away from and how important

[2:38:14] Voice 21: is this relative to the things that we have currently that we're allegating our staff

[2:38:19] Voice 21: resources too we already feel that there's a trustees are um often expressing they're not

[2:38:27] Voice 21: happy with the production and the results that they're getting from the various current projects

[2:38:32] Voice 21: they have this is my one chance a year where it matters to say given that um let's take on the

[2:38:39] Voice 21: least amount of new things possible or reprioritize um so that we can get those resources going in the

[2:38:46] Voice 21: the right direction for you. Thanks.

[2:38:48] Voice 3: Thank you, Russ. That was very helpful. I trust the fast

[2:38:51] Voice 3: trustee Rogers.

[2:38:54] Trustee Fast (probable): Thank you. My question was the same one about where are we with

[2:38:58] Trustee Fast (probable): the cuts or that we've already recommended so I'm hearing the

[2:39:01] Trustee Fast (probable): 7.1 and more to come. Thank you.

[2:39:05] Voice 12: It is about a

[2:39:06] Voice 18: 2% reduction. We're at about 6.5% with the

[2:39:11] Voice 18: three motions. Thank you.

[2:39:12] Voice 18: uh

[2:39:14] Voice 3: rogers peterson brent so

[2:39:19] Trustee Rogers (probable): i have so i i was going to ask some questions as we go down the

[2:39:24] Trustee Rogers (probable): list and i want to take the cao up on his on his recommendation i'm guessing the first thing will

[2:39:29] Trustee Rogers (probable): be moved is the heritage overlay mapping and i'd like to know what kind of an impact that has

[2:39:34] Trustee Rogers (probable): if we defer or do something with that in relation to our reconciliation action plan and our

[2:39:41] Trustee Rogers (probable): relationship with Indigenous communities and First Nations around the area and how much

[2:39:49] Trustee Rogers (probable): that commitment to this overlay mapping plays into all that because that would be my understanding

[2:39:56] Trustee Rogers (probable): and the concern about doing this as a considering not pursuing this any further.

[2:40:02] Voice 21: I'll speak briefly and I'm sure David could support this. On this list out of all of those

[2:40:07] Voice 21: things if you asked us I would argue or asked me this is the most important thing to undertake

[2:40:15] Voice 21: we've been for three years talking about reconciliation and training ourselves and

[2:40:22] Voice 21: doing this work this is finally we're getting to a place where there's a tangible outcome that we

[2:40:27] Voice 21: can partner with First Nations associated we can support them in their efforts and we can advance

[2:40:32] Voice 21: our thing. So the specifics of this, I think this is the second part of this program. And I think

[2:40:39] Voice 21: it's quite important. We're fairly deep into it. So I would think that this is extremely important.

[2:40:46] Voice 21: And it would be hard to defer it given that we're spending, I think, $70,000 on it this year.

[2:40:52] Voice 21: Thanks. And I turn it over to David to see if he agrees.

[2:40:58] Voice 2: David, you're muted.

[2:41:01] Voice 2: Sorry about that. Yes, if I may, through the chair, I agree with the CEO's comments.

[2:41:07] Voice 2: This particular project, heritage mapping, it definitely is a demonstration of how local trust committees and trust council can work with First Nation and use the tools and the powers that are available to the local trust committees to further reconciliation.

[2:41:27] Voice 2: And in this case, what we're talking about is an extensive mapping program that will then lead to the possibility of local trust committees adopting regulatory bylaws, development permit areas to protect cultural heritage, sacred sites.

[2:41:46] Voice 2: So it goes beyond what is protected under the archaeological branch. It could be things that have been identified that are not currently protected.

[2:41:54] Voice 2: And if you've seen a map of the trust area, there is an incredible density of already known First Nations sites around the islands.

[2:42:06] Voice 2: And there's a lot more that are there as well.

[2:42:09] Voice 2: So we've had several instances in the past, Grey's Islet and others, where development that was permitted by zoning was inappropriate.

[2:42:18] Voice 2: appropriate. So this is an intention to work with those nations to make sure that doesn't happen

[2:42:24] Voice 2: down the road. So I agree. I think this is probably one of the most powerful things you can do for

[2:42:30] Voice 2: reconciliation.

[2:42:34] Voice 3: Hard to argue with that. Peterson, Brent, Boucherkin, Luckham.

[2:42:40] Voice 10: Thank you. Yeah.

[2:42:42] Voice 10: The Trustee Rogers question and the staff response speaks to what my question is, because I thought

[2:42:49] Voice 10: I thought I had heard the CAO say earlier that staff had some suggestions about priorities and so that's what I was going to raise.

[2:43:01] Voice 3: Thank you. Paul Brent.

[2:43:05] Voice 8: I'd actually like to hear Trustee Peterson's question or query responded to by staff, if that's okay, before I speak.

[2:43:16] Voice 3: Thank you. Who would like to respond to that? David? Can't hear you, David. You're on mute.

[2:43:24] Voice 2: sorry about that keep doing it i'm happy to the so i've already talked about the heritage overlay

[2:43:30] Voice 2: mapping the other ones i think that definitely should be on the list from a practical point of

[2:43:37] Voice 2: view is a continuation of the um the gambia official community plan review that one has been

[2:43:45] Voice 2: uh in the works and been waiting a long time uh the denman farm plan i believe uh that's been

[2:43:52] Voice 2: been waiting for quite a while it's definitely a planning function and the Ganges village plan

[2:43:58] Voice 2: that one it started last year but I know that that has been waiting for a long time and is long

[2:44:05] Voice 2: overdue from a planning perspective those are the top three plus the heritage overlay mapping that

[2:44:11] Voice 2: I would from a staff perspective say should be priority and maybe the CRS others but those are

[2:44:18] Voice 2: ones i would suggest sorry if i may

[2:44:19] Voice 3: interrupt of those only the heritage overlay mapping is

[2:44:23] Voice 3: on this particular list of so the others appear to be safe for now yeah

[2:44:31] Voice 21: those are the core things we

[2:44:33] Voice 21: as david mentioned um there are there's different levels here but the ones he's mentioned we

[2:44:40] Voice 21: we think are core pieces that are close to what our core service or business delivery

[2:44:45] Voice 21: responsibility is and that are underway and have been um we're hoping get funded for the following

[2:44:52] Voice 21: year the rest of it are all valuable projects and we would support and as you discuss each one of

[2:44:58] Voice 21: them we can discuss the vulnerability earlier on we were talking about the water projects and we

[2:45:02] Voice 21: were balancing science versus the communications factor and at that point the reason i waded into

[2:45:07] Voice 21: the conversation is i was i was hoping that the science part of the water project was the one that

[2:45:13] Voice 21: went forward was for funding um because it would complete all of the the study for the trust area

[2:45:20] Voice 21: so i just want to make that point when you were discussing deferral of the reporting portion but

[2:45:25] Voice 21: um other than that that i think david summarized things well for us thank

[2:45:30] Voice 8: you paul brent yeah so

[2:45:32] Voice 8: i'd like to talk about the trust conservancy communications specialist which i think

[2:45:36] Voice 8: I did last financial planning committee meeting and again this is you know we're going to have

[2:45:44] Voice 8: to look at some things and I'm just wondering how crucial this is that this be in the coming

[2:45:51] Voice 8: year's budget whether it can be deferred the fact that people believe that it's a

[2:45:56] Voice 8: the conservancy is the crown jewel being a crown jewel is an opinion and it doesn't it doesn't

[2:46:04] Voice 8: relate as to whether we can do things effectively and efficiently in the absence of more and more

[2:46:11] Voice 8: additions to staff so i see us as having you know performed well so far and i'm just wondering how

[2:46:21] Voice 8: absolutely crucial this is to this you know to the success of the conservancy and whether

[2:46:27] Voice 8: whether they can continue to do what they're doing today,

[2:46:32] Voice 8: which seems to be fairly successful

[2:46:34] Voice 8: if it is indeed the crown jewel of the organization.

[2:46:40] Voice 8: So I'll make a motion that we remove the $52,000

[2:46:46] Voice 8: for the ITC 0.6 full-time equivalent

[2:46:52] Voice 8: communication specialist from this budget

[2:46:55] Voice 8: just to get the conversation going.

[2:46:57] Voice 8: Thank you, Paul. Is there a

[2:46:58] Voice 3: seconder? There seem to be four seconders. Peter, are you

[2:47:05] Voice 3: seconding that, or is Laura seconding it?

[2:47:08] Trustee Patrick (probable): No, I'm sorry. I thought we were going to have a general conversation and then...

[2:47:12] Voice 3: But we now

[2:47:13] Trustee Patrick (probable): have a motion

[2:47:13] Voice 3: on the floor, so is somebody seconding it?

[2:47:21] Voice 3: Trustee Stamper, are you seconding it?

[2:47:23] Trustee Fast (probable): No, I see Trustee Rogers.

[2:47:26] Trustee Fast (probable): Sorry,

[2:47:27] Voice 3: oh, Trustee Rogers has seconded it. Thank you very much.

[2:47:29] Voice 3: so um uh would you like to speak to any further to this motion for brent negative or trustee rogers

[2:47:40] Voice 3: um

[2:47:41] Trustee Rogers (probable): i'll just say um you know our core mandate's not fundraising and uh i appreciate the that this

[2:47:51] Trustee Rogers (probable): is a strategic plan for the communications i i can't help but notice that all the other areas

[2:47:58] Trustee Rogers (probable): is including the executive including the ltc's well not all the ltc's but including the others

[2:48:05] Trustee Rogers (probable): all went away and tried to pare back their uh their asks of the budget um but i didn't and i

[2:48:13] Trustee Rogers (probable): appreciate they haven't met so they haven't had a chance to do that so that may be the thing so i

[2:48:18] Trustee Rogers (probable): have concerns about about this adding a new position given where we're at in the whole thing

[2:48:24] Trustee Rogers (probable): But I'm I'm very I'm very interested to hear what they're saying.

[2:48:31] Voice 3: Peter Luckham, you're muted, Peter. Yeah, I am concerned

[2:48:41] Trustee Luckham (probable): about taking this action.

[2:48:44] Trustee Luckham (probable): I think that in, you know, obviously something to consider in the future is meeting schedules because not having the opportunity to hear directly from them is a disadvantage to us and puts them at a disadvantage.

[2:49:01] Trustee Luckham (probable): And I think that's unfair.

[2:49:06] Trustee Luckham (probable): I guess my question, and I do, and we have the chair of the Conservancy on the line here,

[2:49:14] Trustee Luckham (probable): as well as Trust Programs Committee Director Frater.

[2:49:19] Trustee Luckham (probable): I wonder whether or not we can do something for less.

[2:49:25] Trustee Luckham (probable): And I would like to provide that opportunity that perhaps not an elimination,

[2:49:29] Trustee Luckham (probable): but a reduction in these times of constraint.

[2:49:32] Trustee Luckham (probable): And then, of course, rather than whatever the motion is, which is remove the 52K for the communications specialist, is perhaps to defer it to a future year.

[2:49:45] Trustee Luckham (probable): Because I think that this is critically important work.

[2:49:49] Trustee Luckham (probable): And sure, we might be able to maintain the status quo in the short term.

[2:49:54] Trustee Luckham (probable): But council has always asked about alternative funding sources for the Conservancy.

[2:50:01] Trustee Luckham (probable): And this communication specialist is an effort at attempting to create some self, a better profile to facilitate better funding through other parties.

[2:50:15] Trustee Luckham (probable): And indeed, there has been some success in those areas in recent years with the islands just broadly, not just at the constituency.

[2:50:22] Trustee Luckham (probable): And indeed, we're getting an amazing amount of work through other funds that have come in this year.

[2:50:28] Trustee Luckham (probable): year so just those are my concerns and my questions is can we do this for less uh and can

[2:50:34] Trustee Luckham (probable): we could we defer the entire thing later um rather than uh removing it so those are my thoughts

[2:50:42] Voice 8: chair i consider defer a friendly amendment if that's what uh trustee is there

[2:50:47] Voice 11: any chance i get

[2:50:47] Voice 11: to speak to this

[2:50:48] Voice 3: yes just hold on well you will certainly get it's too bad you don't have your

[2:50:53] Voice 3: picture up there because it's like a blank.

[2:50:55] Trustee Stamford (probable): My hand is up. I mean,

[2:50:57] Voice 3: my hand has been

[2:50:58] Trustee Stamford (probable): up for quite

[2:50:59] Trustee Stamford (probable): a while.

[2:50:59] Voice 3: I see. Thank you for speaking up, Trustee Stanford. Speak up.

[2:51:03] Trustee Stamford (probable): Okay. Thank you. I'd just like

[2:51:06] Trustee Stamford (probable): to point out that this position that's being asked is a fund development specialist position.

[2:51:11] Trustee Stamford (probable): It is not the communications specialist position. We have a 0.1 communications position for the

[2:51:21] Trustee Stamford (probable): islands trust conservancy for the last three years it hasn't been um personed permanently

[2:51:28] Trustee Stamford (probable): and that has made a very difficult um situation in the islands trust conservancy we have

[2:51:36] Trustee Stamford (probable): lost three uh communication specialists in the last three years um the hiring for this has been

[2:51:45] Trustee Stamford (probable): quite difficult it is ongoing it's always temporary right now we're sitting with a temporary two

[2:51:50] Trustee Stamford (probable): temporary half-time positions. We are in danger of losing both. What we're asking for is based on

[2:51:59] Trustee Stamford (probable): our fund development strategy, which is to provide more variety of funding for the Islands Trust

[2:52:09] Trustee Stamford (probable): Conservancy. I'm not sure if you remember, but a couple of weeks ago, an article came through in

[2:52:15] Trustee Stamford (probable): in our reading list about a million dollar gift

[2:52:17] Trustee Stamford (probable): to the Nature Trust of Canada.

[2:52:21] Trustee Stamford (probable): That did not come from a communication specialist.

[2:52:25] Trustee Stamford (probable): That came from a fund development specialist

[2:52:29] Trustee Stamford (probable): at their staff level.

[2:52:31] Trustee Stamford (probable): We cannot move beyond our current dependency on tax base

[2:52:36] Trustee Stamford (probable): until we have a staff dedicated to finding funding

[2:52:41] Trustee Stamford (probable): um funding through specifically fund development which is through wills and major gifts plan gifts

[2:52:49] Trustee Stamford (probable): this is the most efficient way that we can look beyond a tax-based funding for the island's trust

[2:52:56] Trustee Stamford (probable): conservancy if the trust council ever wants to ask the province for more money the most distinct

[2:53:04] Trustee Stamford (probable): area you can look at is for the conservancy and they will turn around and say what have you done

[2:53:10] Trustee Stamford (probable): to support yourselves we have a specific uh set of skills required as for a fund development person

[2:53:18] Trustee Stamford (probable): and we are very very lucky to very potentially have those set of skills in-house right now

[2:53:25] Trustee Stamford (probable): but that position is in danger of being lost this this particular person and because of the way our

[2:53:34] Trustee Stamford (probable): our unions work. We have to be careful how we structure the names. We don't develop positions

[2:53:42] Trustee Stamford (probable): for people, but we develop positions for need. But we happen to have somebody that has those

[2:53:48] Trustee Stamford (probable): set of skills that are so well suited for our organization. And they're already coming to

[2:53:54] Trustee Stamford (probable): fruition. And I just want to remind people that we're in an incredible time of change. And this

[2:54:02] Trustee Stamford (probable): This is when people are writing their wills.

[2:54:05] Trustee Stamford (probable): The baby boomer generation is moving their wealth to a different level.

[2:54:10] Trustee Stamford (probable): And we need to be there to make use of that.

[2:54:14] Trustee Stamford (probable): And right now, we're just not set up to be able to access those kinds of funds.

[2:54:20] Trustee Stamford (probable): We have, we're oversubscribed with our current funding or our current staffing.

[2:54:25] Trustee Stamford (probable): staffing. They are working weekends, nights. If anyone knows anything about how real estate works,

[2:54:34] Trustee Stamford (probable): there is no nine to five. So we really do need this position. At 0.6 is the minimum of what we

[2:54:43] Trustee Stamford (probable): need to move ahead into the future of the ITC. And I'm happy to answer any specific questions about it.

[2:54:51] thank you thank you laura

[2:54:53] Voice 3: laura boucherken uh

[2:54:56] Trustee Busheikin (probable): well i want to say trustee stanford covered much

[2:54:59] Trustee Busheikin (probable): of what i i wanted to say and ably i think this is such an investment for the few we've lost you

[2:55:08] Voice 3: laura oh

[2:55:10] Trustee Fast (probable): she's frozen yeah

[2:55:12] Voice 3: give me there's a movie by that name laura we'll come back to laura um uh

[2:55:22] Voice 3: Sue Ellen, you go ahead and we'll come back to Laura when she's defrozen.

[2:55:27] Trustee Fast (probable): Okay, thank you. I'd like to

[2:55:31] Trustee Fast (probable): speak against this motion. I'm a vice chair of the Islands Trust Conservancy, but of course, that just means I step in when Kate Louise's voice doesn't come through on Zoom.

[2:55:45] Trustee Fast (probable): She carries the leadership. I just wanted to say, from the remarks of the mover, I don't see this as a cost. This is an investment. And we're asking, we're inviting people to invest in their islands for the future, in their dreams for the future, through their wills and bequests.

[2:56:09] Trustee Fast (probable): If you look on page 168, the write-up has been revised to better reflect this fund development position.

[2:56:19] Trustee Fast (probable): In one of the other, several of the other reports, I think it was the Salt Spring Housing Action Plan, it speaks of immense development pressure.

[2:56:29] Trustee Fast (probable): pressure that's being felt um to various levels on all the islands and this is the time when we need

[2:56:35] Trustee Fast (probable): to um uh invest in the people who are turning over their properties this is just my point of view um

[2:56:44] Trustee Fast (probable): and their other um uh resources and how they'll take that into the into the future because the

[2:56:51] Trustee Fast (probable): um uh the time is now and i i think um one of the pressure thing i wanted to say is that churn

[2:56:59] Trustee Fast (probable): of the communications position that is rarely filled

[2:57:03] Trustee Fast (probable): and people don't blast in that, that's costly.

[2:57:07] Trustee Fast (probable): It costs our manager a lot of time and effort

[2:57:11] Trustee Fast (probable): to keep filling that position again and again.

[2:57:14] Trustee Fast (probable): And it's partly because of expertise.

[2:57:16] Trustee Fast (probable): Right now, the permanent position, as I understand it,

[2:57:20] Trustee Fast (probable): is a half communications, half fundraising.

[2:57:23] Trustee Fast (probable): Both of those are expert fields in their own right.

[2:57:26] Trustee Fast (probable): And if we want to get the most out of our staffing, I think you need to have a position that attracts experts.

[2:57:37] Trustee Fast (probable): And that's partly why we're looking for this funding from the Island Trust Conservancy point of view.

[2:57:44] Trustee Fast (probable): We've been successful, yes, but I think other organizations are showing us that there's a lot more we can do with various kinds of funding to make sure we're resilient into the future.

[2:57:57] Trustee Fast (probable): Thank you.

[2:57:57] Voice 3: Thank you, Laura. We shaken and then trustee. Thank you.

[2:58:02] Trustee Busheikin (probable): So, briefly, I support the motion, I think that our future Council will be thankful if we include this because it's going to be effective and bring in more funding for the conservancy

[2:58:16] Trustee Busheikin (probable): and if you look at our islands and look at all the land that is protected because of the

[2:58:22] Trustee Busheikin (probable): conservancy I would say that is the most clear and a permanent way we preserve and protect

[2:58:29] Trustee Busheikin (probable): and I also wanted to speak against the use of the word defer because I feel like it's a false

[2:58:36] Trustee Busheikin (probable): promise we have absolutely no input on the next year's budget and deferring it is a way of it's

[2:58:43] Trustee Busheikin (probable): it just seems to me like a bit of a sleight of hand like oh well but we still want to do it we'll

[2:58:47] Trustee Busheikin (probable): do it the next year well we we have no control over that so it's either in the budget or it's

[2:58:52] Trustee Busheikin (probable): not in the budget laura

[2:58:54] Voice 3: i'm sorry i'm confused you said you supported the motion um i

[2:58:58] Trustee Busheikin (probable): know i'm

[2:59:00] Trustee Busheikin (probable): speaking against the motion okay yeah

[2:59:02] Voice 3: that's quite quite

[2:59:03] Trustee Busheikin (probable): thanks for checking and

[2:59:04] Voice 3: dan rogers

[2:59:07] Trustee Rogers (probable): so here's my question for the representatives of the conservancy and the chair have you put

[2:59:14] Trustee Rogers (probable): in your business plan the fact that if you raise a hundred thousand dollars through this this

[2:59:18] Trustee Rogers (probable): process that that you're asked to the to the islands trust or funding in your budget in

[2:59:23] Trustee Rogers (probable): future years will be reduced by a similar amount i

[2:59:28] Trustee Stamford (probable): can say that's not how fundraising works that is

[2:59:32] Trustee Stamford (probable): considered unethical um we can demonstrate that if a large gift does come in which we have no control

[2:59:41] Trustee Stamford (probable): over.

[2:59:43] Trustee Rogers (probable): Sorry, I don't like being called unethical, so I'd like you to clarify.

[2:59:48] Trustee Stamford (probable): The way fundraising

[2:59:49] Trustee Stamford (probable): works is you can't specify specific amounts to be reduced from one side or the other,

[2:59:57] Trustee Stamford (probable): that if you get $50,000 in, we'll reduce.

[3:00:00] Trustee Stamford (probable): are asked to the to uh taxpayers of 50 grand what we can do is say by providing this position

[3:00:07] Trustee Stamford (probable): the opportunity for the potential for large gifts to come in to offset tax uh taxation

[3:00:17] Trustee Stamford (probable): is very realistic and far more realistic than any plan that we have right now which is zero

[3:00:23] Trustee Stamford (probable): We have no opportunity to offset taxpayers' contribution to the ITC in any significant way in the present format.

[3:00:38] Voice 3: So, Laura, are you done? Okay. Who's next? Peter Luckham, and then I would like to put myself on the list. Peter, you're muted. You're still muted.

[3:00:55] Voice 3: I'm

[3:00:56] Trustee Luckham (probable): trying. There we go. So I've come around to not wanting to support this motion.

[3:01:06] Trustee Luckham (probable): I think that the work that we've seen in recent years with land acquisitions and

[3:01:15] Trustee Luckham (probable): funding associated with other work for one of our core

[3:01:21] Trustee Luckham (probable): elements of preserving and protecting discrete properties and species at risk is fundamental.

[3:01:31] Trustee Luckham (probable): And the payback here is not in that there's potentially savings in the future, but there's

[3:01:39] Trustee Luckham (probable): additional monies and lands and the like that come in that bolster and support and do the work

[3:01:50] Trustee Luckham (probable): of the preservation and protection.

[3:01:52] Trustee Luckham (probable): So I think this needs to stay in the budget

[3:01:54] Trustee Luckham (probable): and admittedly it's a hard time,

[3:01:56] Trustee Luckham (probable): but at the same time, we owe it to so many of our citizens

[3:02:02] Trustee Luckham (probable): that have invested in land protection

[3:02:05] Trustee Luckham (probable): and that may be considering land protection in the future.

[3:02:08] Voice 3: Thank you Chair Locke.

[3:02:09] Voice 3: Kate Emmings, so then I'm gonna have a word

[3:02:11] Voice 3: and then I think we need to move on.

[3:02:16] Voice 1: Okay, hello trustees.

[3:02:18] Voice 1: Thank you for letting me deke into your meeting.

[3:02:20] Voice 1: I just wanted to take a moment to address the question that Trustee Rogers raised around use of funds and whether or not there would be options for reduction of tax requisition in the future.

[3:02:34] Voice 1: One point I just wanted to make is that any monies received through donations must be used as per the donation intent.

[3:02:43] Voice 1: So if we get donations for land acquisition, they must be used for that.

[3:02:48] Voice 1: if we get donations for legal defense they must be for that things like that. Currently the ITC does

[3:02:54] Voice 1: have funds for acquisitions but acquisitions of land but we also do hold funds for property

[3:03:00] Voice 1: management and also for legal defense and covenant management. Those two last two funds aren't huge

[3:03:07] Voice 1: yet but they are currently they stand and they are building so I wouldn't anticipate a huge reduction

[3:03:14] Voice 1: in our need for covenant and land management in the near future. But what I think might happen

[3:03:20] Voice 1: is as ITC's lands and protected areas grow, if we are able to build those funds, we may in the

[3:03:27] Voice 1: future not need to come to Trust Council with such large increase requests as we go forward

[3:03:33] Voice 1: with land management and also with legal defense going forward. So I wanted to offer that.

[3:03:38] Voice 3: Thank you very much. I think we need to move on. I mean, I am in support of this motion. I think

[3:03:44] Voice 3: it's we have to take seriously the need to reduce our budget this is an add-on it's not something we

[3:03:50] Voice 3: it's it's additional to what we've had so i think it needs to be looked at very very carefully and

[3:03:56] Voice 3: i appreciate the comments that have been made but you know every single one of the items on

[3:03:59] Voice 3: our list can be defended in the same sort of way and uh and i would like to see some successes in

[3:04:05] Voice 3: terms of reducing our budget so unless there's an objection i'm going to put this to the vote

[3:04:10] Voice 3: I see Chair Luckham's hand is up.

[3:04:12] Voice 3: Peter Luckham, your hand is up,

[3:04:15] Voice 3: except his picture has disappeared.

[3:04:17] Voice 3: Yes, yes.

[3:04:20] Trustee Luckham (probable): Thank you.

[3:04:21] Trustee Luckham (probable): I just want to make one final remark

[3:04:24] Trustee Luckham (probable): that I think is significant.

[3:04:26] Trustee Luckham (probable): Some of the work that we do

[3:04:28] Trustee Luckham (probable): is short-term annual projects and work,

[3:04:31] Trustee Luckham (probable): maybe a couple of years.

[3:04:32] Trustee Luckham (probable): There's also very long-term work that we do.

[3:04:34] Trustee Luckham (probable): And the work of the Alanis Trust is very long-term.

[3:04:38] Trustee Luckham (probable): This investment is an investment for a future.

[3:04:42] Trustee Luckham (probable): not a current fiscal period.

[3:04:45] Trustee Luckham (probable): So I just want to say that this is an investment in the future,

[3:04:49] Trustee Luckham (probable): which is a long-term plan and will pay out in dividends.

[3:04:55] Trustee Luckham (probable): Thank

[3:04:55] Voice 3: you very much for those closing remarks.

[3:04:58] Voice 3: So I'm going to ask you to vote on this motion, which is before you.

[3:05:00] Voice 3: I hope everyone can see it. If not, let us know.

[3:05:04] Voice 3: So those in favor, raise your electronic hands, please.

[3:05:14] Voice 3: And those against.

[3:05:15] Voice 3: So lower your hands, all of the two of you.

[3:05:23] Voice 3: so it looks to me that that carries quite easily thank you very much and uh thank you

[3:05:29] Voice 3: paul for using that

[3:05:36] Voice 2: it

[3:05:37] Voice 3: fails sorry it fails so what i said bigger pun fails fails fails in a serious sort of way

[3:05:45] Voice 3: trustee bushaken oh

[3:05:48] Trustee Stamford (probable): i just okay can

[3:05:52] Trustee Stamford (probable): i say something really quick

[3:05:54] Trustee Stamford (probable): I just want to

[3:05:56] Trustee Stamford (probable): thank everybody I know this is really hard and I'm hoping that when the

[3:06:00] Trustee Stamford (probable): Islands Trust Conservancy does meet again we are able to find more efficiencies where we can we

[3:06:06] Trustee Stamford (probable): have actually supported some reductions where we can okay

[3:06:12] Voice 3: and thank you very much Laura Patrick

[3:06:16] Voice 3: sorry

[3:06:19] Trustee Patrick (probable): I have a cat that suddenly decided to lay across my notes I want I don't have any specific

[3:06:26] Trustee Patrick (probable): specific answers but one of the items on the list was about all the housing elements there

[3:06:35] Trustee Patrick (probable): the housing projects that are here they're not all about they're not about affordable housing

[3:06:41] Trustee Patrick (probable): they're both gabriola and salt spring have taken an integrated approach of housing and

[3:06:48] Trustee Patrick (probable): warehousing is being built full spectrum and recognizing that the majority of our ecological

[3:06:53] Trustee Patrick (probable): damage is occurring because of housing we're building houses um now that we're having meetings

[3:06:58] Trustee Patrick (probable): in person again i get to watch the morning ferry rushes out of swartz bay going to salt spring in

[3:07:05] Trustee Patrick (probable): the in the southern gulf islands with the contractors and construction equipment that's uh

[3:07:12] Trustee Patrick (probable): it's it's quite phenomenal to watch how much is going to our islands and i understand that's

[3:07:17] Trustee Patrick (probable): happening on the islands up north as well so is there an opportunity to combine all the housing

[3:07:24] Trustee Patrick (probable): projects and have a more whole you know trust-wide approach absolutely um but i you know it's going

[3:07:33] Trustee Patrick (probable): to take some work to do that and to understand how we can be more efficient and effective

[3:07:37] Trustee Patrick (probable): um at addressing these these projects because they're uh they are vitally important um not

[3:07:45] Trustee Patrick (probable): just about housing the disappearing species known as the worker on our islands, but

[3:07:53] Trustee Patrick (probable): where the houses are being built. So I don't have that answer. We've got work to do.

[3:08:00] Voice 3: Well and fast.

[3:08:01] Trustee Fast (probable): Thank you. Yeah, this was my item and it's because I started putting little h's

[3:08:06] Trustee Fast (probable): beside LTC projects and other projects that were that had housing elements and there were

[3:08:16] Trustee Fast (probable): one two three four five six at least not all of it some you know they're all different of course

[3:08:24] Trustee Fast (probable): all the islands are different but I wondered if we might ask staff for a report about how

[3:08:33] Trustee Fast (probable): how combining various housing projects might lead to more effective

[3:08:44] Trustee Fast (probable): and more efficient work in future years.

[3:08:49] Trustee Fast (probable): And the reason I'm suggesting this is partly because I don't know

[3:08:54] Trustee Fast (probable): if all of these are going to go, and yet there are so many similarities.

[3:09:00] Trustee Fast (probable): So it seems unfair to me to cut out one LTC project when it's actually pretty similar to some of the others in terms of the need that it's addressing, although it may be expressed in ST short-term vacation rentals instead of homeless people.

[3:09:25] Trustee Fast (probable): I'm not sure about that I think by having such a report which might be termed a maybe it is a step

[3:09:39] Trustee Fast (probable): towards a feasibility analysis for special tax requisition as we discussed up there at 6.4

[3:09:46] Trustee Fast (probable): or maybe it becomes a first step in asking the province for money to help the islands trust

[3:09:56] Trustee Fast (probable): trust with a housing issue that is a little outside our scope and can we get some help please

[3:10:02] Trustee Fast (probable): anyway this is why I don't see my motion that I'm proposing up there on the screen but I just

[3:10:08] Trustee Fast (probable): wanted to have a little bit of discussion maybe I'm way offline but I'll see if anybody else

[3:10:16] Trustee Fast (probable): says anything else about housing and then I'll make a motion. David

[3:10:21] Voice 2: Marlow. Yeah thank you I just

[3:10:25] Voice 2: wanted maybe for a little bit of clarity so the gabriella and the salt spring um resolutions as

[3:10:32] Voice 2: we talked about earlier uh really more about coordination working with the other uh agencies

[3:10:39] Voice 2: and and interest groups in housing generally on those islands which is fine that's you know

[3:10:47] Voice 2: something that i can see why you would like to do that it's not planning and that's where we've

[3:10:53] Voice 2: come down to is that for a local trust committee it's not within the jurisdiction it is in trust

[3:11:00] Voice 2: council's jurisdiction under section 8 council could do this trust council could take on the

[3:11:07] Voice 2: role of coordination for the entire trust area for as many trust committees or trust islands as

[3:11:13] Voice 2: as you want but obviously you'd have to figure out the feasibility the funding and the resourcing of

[3:11:19] Voice 2: that. So, you know, that's what you'd like, that's something staff definitely provide some advice on,

[3:11:27] Voice 2: but it would take time to set that up, obviously, if that's where you want to go.

[3:11:33] Voice 2: Thank you.

[3:11:35] Voice 3: Laura Patrick, you have your hand up.

[3:11:37] Trustee Patrick (probable): Well, I'm not disagreeing with David. David,

[3:11:40] Trustee Patrick (probable): you're half right. There are elements of both of Salt Spring and Gabriel that is talking about

[3:11:47] Trustee Patrick (probable): coordination and and we spoke about that earlier and we do need to you know talk how can we be

[3:11:53] Trustee Patrick (probable): efficient what needs to be done and there's a whole piece that has to explore that on the

[3:11:57] Trustee Patrick (probable): coordination piece of us doing our in cooperation with piece of our of our mandate but the other

[3:12:04] Trustee Patrick (probable): piece of both uh gabriela and saltspringer and gabriela is is about direct planning initiatives

[3:12:12] Trustee Patrick (probable): and the effects on our land use bylaws and OCPs

[3:12:16] Trustee Patrick (probable): on what we can do to reduce the impacts

[3:12:19] Trustee Patrick (probable): of the housing that is getting built

[3:12:21] Trustee Patrick (probable): and make sure that we're paying attention

[3:12:24] Trustee Patrick (probable): to housing stock that meets the diverse communities

[3:12:28] Trustee Patrick (probable): that we really want to be into the future.

[3:12:33] Trustee Patrick (probable): And I think there's that whole piece

[3:12:34] Trustee Patrick (probable): of the housing needs assessments

[3:12:36] Trustee Patrick (probable): and all the other stuff that we are required to be doing.

[3:12:39] Trustee Patrick (probable): and there's that whole part that frustrates me is we're not looking at the data that's coming at us

[3:12:45] Trustee Patrick (probable): how many houses are being built what's being sold where you know there's data data data um so i think

[3:12:51] Trustee Patrick (probable): there's an opportunity to even you know coordinate that work within that's that's direct planning work

[3:12:57] Trustee Patrick (probable): across the local trust committees better uh

[3:13:02] Voice 3: russ hodson pillar and then laura have then uh

[3:13:06] Voice 3: uh swelling fast in

[3:13:08] Voice 21: terms of the budget mr chair i'm i've i've lost the plot around

[3:13:14] Voice 21: the affordability question the coordination of ltc elements associated with that the

[3:13:22] Voice 21: coordination of trust council level elements associated with that who would do that work and

[3:13:28] Voice 21: when and and which budget would it inform this budget the budget for 23-24 none of what we're

[3:13:39] Voice 21: discussing is in the strategic plan there are some affordable housing elements there so in terms of a

[3:13:48] Voice 21: you know sort of quick staff report to knit together all affordability housing affordability

[3:13:54] Voice 21: projects within the trust area by the time trust council meets i don't think is realistic

[3:14:02] Voice 21: and i'd need some direction on what should we not be doing to come up with a report that would be

[3:14:11] Voice 21: good enough for you to base a decision on without some more real specifics on uh on what what kind

[3:14:19] Voice 21: of outcomes we're trying to find thank

[3:14:21] Voice 3: you for bringing us back to the ground uh cao and um

[3:14:25] Voice 3: I think we've got to start being more specific as to the bottom line of this budget and swell and

[3:14:30] Voice 3: fast.

[3:14:31] Trustee Fast (probable): Thank you yeah thank that thank you Russ that helps me add a few words to my motion here

[3:14:37] Trustee Fast (probable): and if the chair wishes I can make this motion a different day but what I would move is something

[3:14:46] Trustee Fast (probable): something like that financial planning committee

[3:14:51] Trustee Fast (probable): ask staff to prepare a report

[3:14:57] Trustee Fast (probable): defining future budget efficiencies

[3:15:05] Trustee Fast (probable): and impacts on staff

[3:15:12] Trustee Fast (probable): by combining various housing projects.

[3:15:20] Trustee Fast (probable): Anyway, that's as best as I can put it right now.

[3:15:23] Trustee Fast (probable): And maybe this is not a motion for today,

[3:15:25] Trustee Fast (probable): but it's my observation

[3:15:27] Trustee Fast (probable): that housing is becoming more and more of a budget issue each year and so I

[3:15:36] Trustee Fast (probable): thought we should take a little forward look and ask staff for this it doesn't

[3:15:42] Trustee Fast (probable): have to be before this budget cycle but

[3:15:45] Voice 3: do you want to add that you want to add

[3:15:47] Voice 3: that to your motions that it's not for this budget cycle not this

[3:15:50] Trustee Fast (probable): yeah and that

[3:15:52] Trustee Fast (probable): that this report is

[3:15:56] Voice 3: not for this budget,

[3:15:57] Trustee Fast (probable): be deferred to, yeah, is not for this budget cycle.

[3:16:01] Trustee Fast (probable): I think that's fine.

[3:16:02] Voice 3: I think that makes it easier probably

[3:16:04] Voice 3: for some people to vote on it.

[3:16:06] Voice 3: And I'd like to get on with it.

[3:16:07] Voice 3: Chair Luckham, you have a, Peter Luckham, sorry.

[3:16:09] Voice 3: I thought your name had been changed to Chair.

[3:16:11] Voice 3: Peter Luckham.

[3:16:16] Trustee Luckham (probable): Yeah, struggling a little bit here with this housing thing.

[3:16:23] Trustee Luckham (probable): There's already a lot of different thoughts

[3:16:27] Trustee Luckham (probable): thoughts around housing and how it fits into the mandate.

[3:16:30] Trustee Luckham (probable): It seems to me that FPC at this moment

[3:16:33] Trustee Luckham (probable): is trying to solve a housing problem

[3:16:36] Trustee Luckham (probable): when what we should be doing is solving a budget problem.

[3:16:39] Trustee Luckham (probable): Thank you.

[3:16:40] Trustee Luckham (probable): And that this perhaps should come back around

[3:16:45] Trustee Luckham (probable): ultimately to FPC through TPC or regional planning

[3:16:51] Trustee Luckham (probable): and or direction of council

[3:16:52] Trustee Luckham (probable): council rather than trying to resolve it here at this time.

[3:16:57] Trustee Fast (probable): I actually agree.

[3:16:58] Trustee Fast (probable): I think it's not on the agenda, so I'll withdraw it.

[3:17:03] Voice 3: Thank you very much. That's helpful.

[3:17:05] Voice 3: And I agree with you.

[3:17:06] Voice 3: So can we really, really focus on this budget and our bottom line folks?

[3:17:11] Voice 3: We don't have that much time left.

[3:17:12] Voice 3: It's now ten to two.

[3:17:14] Voice 3: So let's focus on the issues ahead of us.

[3:17:18] Voice 3: We were sent a list just before lunch.

[3:17:21] Voice 3: lunch um it's on my iphone somewhere i can't see it oh there it is um and uh so um and we had

[3:17:28] Voice 3: agreed to go through that list is there anything else on that list that people wish to speak to

[3:17:33] Voice 3: because that's what we decided that we were going to do one at a time so that's what i'm assuming

[3:17:37] Voice 3: is coming up next and uh so sue ellen fast you're first on my list again sorry

[3:17:44] Trustee Fast (probable): i left my hand up

[3:17:45] Voice 3: laura patrick i

[3:17:48] Trustee Patrick (probable): hate to leave housing but there are budget requests for housing right now there's

[3:17:52] Trustee Patrick (probable): a salt spring one that's already one of the business cases it's just not on this list and

[3:17:58] Trustee Patrick (probable): probably portions of that overlap with what gabriola is doing and then there is what do we

[3:18:05] Trustee Patrick (probable): need to fund to set up a special tax requisition for the coordination for next year that we

[3:18:10] Trustee Patrick (probable): it is to me related to the Gabriola.

[3:18:12] Trustee Patrick (probable): So there's work to be done

[3:18:13] Trustee Patrick (probable): on the current budget business cases that we have

[3:18:17] Trustee Patrick (probable): to take advantage of efficiencies

[3:18:19] Trustee Patrick (probable): that could result in reductions of budget.

[3:18:23] Voice 3: Thank you.

[3:18:24] Voice 3: Russ Hotzenpiller, you're muted.

[3:18:30] Voice 3: I'm

[3:18:30] Voice 21: wondering, Mr. Chair,

[3:18:32] Voice 21: whether FPC is going to recommend

[3:18:34] Voice 21: leaving the Gabriola housing project

[3:18:37] Voice 21: as a global tax moving forward to Trust Council

[3:18:42] Voice 21: or provide some recommendation or direction to work for trust council for how that may or may

[3:18:48] Voice 21: not be funded as it stands as it stands right now it's it's moving forward as a tax function

[3:19:00] Voice 21: of the islands trust right

[3:19:05] Voice 3: and we've got that we have that under the gab housing project coming up

[3:19:12] Voice 3: right

[3:19:12] Voice 21: yeah it was it was the next on the list and i just thought

[3:19:14] Voice 21: we were moving past it so i just

[3:19:16] Voice 21: of clarity around i

[3:19:18] Voice 3: would like to know more about that also um is that could could that be the next

[3:19:26] Voice 3: topic and i've got four people on the list starting with rogers brent was shaken and peterson

[3:19:32] Voice 3: so let's go for it then rogers well

[3:19:36] Trustee Rogers (probable): i was going to talk about something else

[3:19:37] Trustee Rogers (probable): so okay

[3:19:39] Voice 3: i want to i want to focus on this housing project now well

[3:19:43] Trustee Rogers (probable): i thought we had already decided

[3:19:44] Trustee Rogers (probable): we were going to defer this to trust council that's what trustee brent said and you agreed

[3:19:48] Trustee Rogers (probable): agreed with them and I thought that's what we're going to do

[3:19:49] Trustee Rogers (probable): but uh but I appreciate that it's a

[3:19:53] Trustee Rogers (probable): but it appreciates currently at a at a global tax level and I see trustee be shaken says I'm wrong

[3:20:00] Trustee Rogers (probable): so I'll I'll defer to her but

[3:20:02] Voice 3: our CAO has asked that we address this so that's what I'm doing

[3:20:06] Voice 3: you

[3:20:06] Voice 21: don't have to do it what I suggest but I wouldn't

[3:20:09] Voice 3: I would never dream of doing anything

[3:20:10] Voice 3: other than what you suggest Russ it

[3:20:12] Voice 21: just seems it's it's outside of a specific land use planning

[3:20:15] Voice 21: planning function. And so you're asking Trust Council to fund a non-planning, it's related

[3:20:22] Voice 21: obviously to planning, a non-planning related project that hasn't been reviewed. I'm not

[3:20:29] Voice 21: speaking about the quality of the project at all. Everything I've heard is it's a fantastic

[3:20:32] Voice 21: initiative moving forward. I'm just wondering how it's being recommended from FPC to Trust

[3:20:38] Voice 21: Council for its funding.

[3:20:42] Voice 3: Thank you. And Laura is going to answer that. Laura Bushaken. Thank you.

[3:20:47] Trustee Busheikin (probable): And, and, and thanks sale Hudson pillar. Um, it was me who put this on the list and I don't believe that we made any decision that we're going to retain it in the budget I heard a trustee say they would like to do that.

[3:21:00] Trustee Busheikin (probable): But I didn't. I don't think we made a decision and I think what we're doing now is we've got this short list of things to talk about that.

[3:21:07] Trustee Busheikin (probable): But some trustees think it would be better to remove them from this upcoming budget.

[3:21:12] Trustee Busheikin (probable): So that's why I put it there.

[3:21:14] Trustee Busheikin (probable): And I'll speak to that.

[3:21:15] Trustee Busheikin (probable): And I, again, I thank CEO Hudson Pillar.

[3:21:19] Trustee Busheikin (probable): I'm very excited about this project.

[3:21:23] Trustee Busheikin (probable): It is an amazing project.

[3:21:24] Trustee Busheikin (probable): And I think it holds potential for a new way of working that, in fact, many trustees and

[3:21:31] Trustee Busheikin (probable): and islanders and agencies we work with have been calling for, which is to work, to try and bring

[3:21:39] Trustee Busheikin (probable): together all the disparate groups, the stakeholders, the governing agencies, the decision makers,

[3:21:44] Trustee Busheikin (probable): all of it, to work in a more coordinated way on these thorny issues. So kudos to the Gabriela LTC,

[3:21:53] Trustee Busheikin (probable): see but I also think it is it is it's related to planning will include some planning but it is not

[3:22:01] Trustee Busheikin (probable): a planning project it is a coordination project and an ambitious one and in fact when I read and

[3:22:08] Trustee Busheikin (probable): I read it in detail there's a lot there I don't even think the budget will suffice to meet all

[3:22:12] Trustee Busheikin (probable): the goals and dreams and it's it's a very large budget amount until several years ago LTC projects

[3:22:21] Trustee Busheikin (probable): were in the several thousand dollar range and I understand why they're getting bigger and it's

[3:22:26] Trustee Busheikin (probable): because there's a lot of important things to do and we want to do it right and we want to engage

[3:22:31] Trustee Busheikin (probable): with others but I'm not comfortable with the amount of this and the way it's so different

[3:22:38] Trustee Busheikin (probable): and yet being dealt with as if it was a smaller planning project that is a specific planning

[3:22:44] Trustee Busheikin (probable): project. I do think the model going forward probably will be to work with a tax requisition

[3:22:51] Trustee Busheikin (probable): and a delegation of authority. You know, I can imagine half a dozen other islands wanting to

[3:22:58] Trustee Busheikin (probable): do something just like this, not necessarily around housing or on anything. And then how are

[3:23:03] Trustee Busheikin (probable): we going to do that? So much as I want to see this happen, and as soon as possible, I don't

[3:23:10] Trustee Busheikin (probable): agree with it being going into the budget this way so that's why when we get to um to motions i will

[3:23:18] Trustee Busheikin (probable): make a motion to remove it and i would be interested to hear more from staff about this

[3:23:24] Trustee Busheikin (probable): and from anyone else because my ears are open thank you all

[3:23:29] Voice 3: brent then trustee rogers

[3:23:31] Voice 8: i'm going

[3:23:33] Voice 8: to encourage um um trustee boucher to make the motion uh because i think that gets it on the

[3:23:40] Voice 8: the the table and then staff can give advice and and i'm still sitting on the fence frankly because

[3:23:46] Voice 8: i don't think i understand it as well as i should so there you go so press on paul no i'm encouraging

[3:23:56] Voice 8: laura encouraging the motion

[3:23:58] Voice 8: because she says she's going to and i think that will help and

[3:24:01] Voice 8: you know that'll get our conversation going it would do um

[3:24:05] Trustee Busheikin (probable): i can make motion i just you know i

[3:24:07] Trustee Busheikin (probable): thought the process is we're going to discuss all of these so that'll give us a chance to

[3:24:11] Trustee Busheikin (probable): hear where things are and weigh them off against each other but um if the chair would like me i'll

[3:24:18] Trustee Busheikin (probable): i'll make a motion that

[3:24:19] Voice 3: would be good okay

[3:24:21] Trustee Busheikin (probable): i move that the um gabriola um housing uh

[3:24:28] Trustee Busheikin (probable): project not be included in the draft let me get get it right 22 23 uh the draft budget for

[3:24:38] Trustee Busheikin (probable): 22 23 that's 20 22 20 33 uh and that um a special tax requisition approach be considered

[3:24:53] Voice 8: i'll second a comment

[3:24:57] Trustee Busheikin (probable): a comment

[3:24:58] Voice 3: if i may isn't that going to be up to the local trust committee

[3:25:01] Voice 3: to decide what he wants to do it's not for us to tell them what to do that's why i use the word

[3:25:06] Voice 3: and courage okay fine thank you helpful um so speakers i got brent rogers patrick so rogers

[3:25:15] Voice 3: are you wishing to speak i

[3:25:22] Trustee Rogers (probable): i i have to tell you that um this uh this will be a bit discouraging

[3:25:30] Trustee Rogers (probable): for gabriola at least some of the community um i understand that it it's a big ask and it

[3:25:38] Trustee Rogers (probable): somehow got bigger without uh without us really weighing in on what it looked like

[3:25:44] Trustee Rogers (probable): um with a business plan without the local trust i mean i say we i mean the local trust committee

[3:25:49] Trustee Rogers (probable): um and that's problematic uh it's a different way of doing business um i i i guess i don't

[3:26:00] Trustee Rogers (probable): see planning in the same box that that um perhaps planners do and that's that's that's not intended

[3:26:07] Trustee Rogers (probable): to be a criticism, that's just intended to be a commentary. This is all

[3:26:13] Trustee Rogers (probable): about planning.

[3:26:15] Trustee Rogers (probable): It's all about developing community and societal plans for how the island and other islands may

[3:26:25] Trustee Rogers (probable): develop. So I'm not convinced it should be in the general budget, so I'm probably going to support

[3:26:31] Trustee Rogers (probable): court the resolution um how uh however i may i because i think it probably because i and i and

[3:26:41] Trustee Rogers (probable): i think it's mostly about the multi-year approach to it is that they would be this would come back

[3:26:46] Trustee Rogers (probable): every year for asking for money every single year this is not a one-off um and so i have

[3:26:53] Trustee Rogers (probable): some challenge trying to figure out how we would set up a scenario where there's a multi-year

[3:27:01] Trustee Rogers (probable): commitment to funding that's part of our general tax base so it probably needs to be a

[3:27:07] Trustee Rogers (probable): it probably needs to be a special tax requisition but it is challenging to say a way forward in the

[3:27:14] Trustee Rogers (probable): face of the report from staff that look makes it look like a a huge effort to try and get a

[3:27:20] Trustee Rogers (probable): special tax requisition

[3:27:21] Voice 3: thank you russ hudson pillar then laura then trustee boucher well

[3:27:26] Voice 21: yeah

[3:27:27] Voice 21: And I encourage Julia, Julia spoke earlier to this, and I don't think she thinks from

[3:27:32] Voice 21: that perspective that it is that complicated and that it is achievable.

[3:27:37] Voice 21: And if it's directed, we just get actually some extra time to contemplate it.

[3:27:43] Voice 21: If you want to do it this coming year, we start not thinking of it as a general tax

[3:27:48] Voice 21: function, but moving towards a special tax requisition.

[3:27:51] Voice 21: We also have to plan for all of the sort of hidden costs associated with this that are

[3:27:55] Voice 21: identified in this report.

[3:27:56] Voice 21: that don't come from a special tax requisition but come from just the general planning function

[3:28:04] Voice 21: of the island's trust so it's fine maybe the first time swipa and then the second time with

[3:28:09] Voice 21: this well if there's five more of these who's doing all the all the hidden administration

[3:28:15] Voice 21: associated with it um so i think we can't this can press on and i don't think it has to necessarily

[3:28:22] Voice 21: certainly be long-term the delegation bylaw or proving that case that will be the the biggest

[3:28:27] Voice 21: hurdle but that can be achieved as well I would think good

[3:28:31] Voice 3: thank you Laura Patrick I

[3:28:35] Trustee Patrick (probable): feel like

[3:28:36] Trustee Patrick (probable): I'm starting to be like a broken record thank you Dan for your comment about you know we keep saying

[3:28:39] Trustee Patrick (probable): we're just land use planning what inputs to land use planning it's everything we have to plan we

[3:28:46] Trustee Patrick (probable): have to do community planning and figure out what what all fits into that the land use is is the

[3:28:52] Trustee Patrick (probable): result of good planning but if this special tax requisition as this project sits today if that's

[3:29:03] Trustee Patrick (probable): what the LTC chooses to do to proceed for trying to get a special tax budget this year that's great

[3:29:08] Trustee Patrick (probable): I think my knowledge would be that for Salt Spring what we can't we couldn't do that so I'm looking

[3:29:14] Trustee Patrick (probable): at it being a 15-month project and that we would need to have resources to do that next year so I

[3:29:20] Trustee Patrick (probable): I guess we either wait and see what Gabriela does,

[3:29:25] Trustee Patrick (probable): but I don't see, like I said,

[3:29:28] Trustee Patrick (probable): housing as being outside our wheelhouse whatsoever.

[3:29:32] Trustee Patrick (probable): And especially their project is very clear.

[3:29:34] Trustee Patrick (probable): It's talking about biodiversity.

[3:29:35] Trustee Patrick (probable): It's talking about the damage being done to their island,

[3:29:39] Trustee Patrick (probable): and the same we're seeing here.

[3:29:41] Voice 3: Thank you.

[3:29:42] Voice 3: So you've got Laura Bushek and Peter Luckham,

[3:29:44] Voice 3: and then I think I'm going to call the vote.

[3:29:46] Voice 3: We need to press on.

[3:29:48] Trustee Busheikin (probable): Mine was mostly a point of order.

[3:29:50] Trustee Busheikin (probable): I actually said that I used the word encouraged, but now I look at what's written and I didn't

[3:29:54] Trustee Busheikin (probable): use the word encouraged.

[3:29:55] Trustee Busheikin (probable): I use considered if that is people feel that.

[3:30:00] Trustee Busheikin (probable): that's too much, too bossy, we could just end after budget. I don't really mind. And I just

[3:30:08] Trustee Busheikin (probable): also want to say that I'm, I said my ears are open. I'm almost now getting convinced to vote

[3:30:14] Trustee Busheikin (probable): against my motion. And I guess I'll have to decide soon. But I, you know, I actually planning does

[3:30:21] Trustee Busheikin (probable): very much include coordinating so that all voices can be, and agencies and stakeholders can be part

[3:30:29] Trustee Busheikin (probable): of it that is a big part of planning and um this is bold and maybe that's good so i don't know i'll

[3:30:36] Trustee Busheikin (probable): have to decide in about 20 seconds i bet

[3:30:39] Voice 3: 20 25

[3:30:40] Trustee Busheikin (probable): my thought process peter

[3:30:42] Voice 3: luckerman then let's press

[3:30:43] Voice 3: on you're on mute peter yeah

[3:30:52] Trustee Luckham (probable): the button doesn't always click anyway um thank you for this

[3:30:57] Trustee Luckham (probable): opportunity to speak again um i i can't help but say in reflection of some of the comments there

[3:31:02] Trustee Luckham (probable): about planning and housing and land use is, you know, trustees and Islands Trust is a lot of

[3:31:12] Trustee Luckham (probable): people that are not planners, lawyers and IT people and various other roles. And so it does

[3:31:22] Trustee Luckham (probable): come not necessarily a second nature to us. And it seems to me that we're constantly trying to

[3:31:27] Trustee Luckham (probable): break out of the mold of this local government body that does land use planning because we

[3:31:32] Trustee Luckham (probable): We want to do more. And rightfully so, because you've all stepped up to serve your communities in a meaningful way to actually solve what maybe seemed like simple problems.

[3:31:42] Trustee Luckham (probable): I just need to be at the head of the ship to steer it in the right direction. And it got more complex, consequently.

[3:31:48] Trustee Luckham (probable): And so I will support this motion as written. However, I also would like to consider an amendment if others would support it.

[3:32:00] Trustee Luckham (probable): And that amendment be that after the word considered, let me just read this, and collaborate with other local trust committees that have a similar interest.

[3:32:16] Trustee Luckham (probable): interest because I think in terms of the federation-wide work, it's going to be more

[3:32:23] Trustee Luckham (probable): effective if we have more people working in the same direction and we can maybe get some of those

[3:32:28] Trustee Luckham (probable): efficiency gains in, and I'm speaking to the motion obviously, to get some efficiency gains

[3:32:35] Trustee Luckham (probable): that have been just mentioned about the resources to do this work if we're actually doing it for

[3:32:39] Trustee Luckham (probable): more than one LTC. So if there's general nods of support, I'll make that motion.

[3:32:46] Trustee Luckham (probable): Can it be considered

[3:32:48] Voice 3: a friendly amendment? I mean, it's not substantial.

[3:32:52] Trustee Luckham (probable): As you wish.

[3:32:54] Trustee Busheikin (probable): As a mover, I'm happy to consider it, but as someone

[3:32:58] Trustee Busheikin (probable): with my limited knowledge of Robert's rules and all of that, I don't think it can be.

[3:33:03] Trustee Luckham (probable): Yeah. I'm going to make a formal motion then, and it can be defeated as you see fit,

[3:33:08] Trustee Luckham (probable): it that the words uh following considered be added to collaborate with other local trust

[3:33:17] Trustee Luckham (probable): committees that have a similar interest thank you very

[3:33:20] Voice 3: much is there a seconder to that

[3:33:23] Voice 3: paul brent thank you very much i didn't think there's much to discuss so i'm going to call

[3:33:27] Voice 3: the question

[3:33:27] Voice 8: no

[3:33:28] Voice 3: no no no no no no no no what well

[3:33:33] Voice 8: i've seconded it just to put it on the floor

[3:33:34] Voice 8: have the

[3:33:37] Voice 3: discussion you're correct i'm but

[3:33:38] Voice 8: i guess peter wants to talk about it i just sort of kind

[3:33:43] Voice 8: of have a question of peter even as a seconder if that's okay please do then laura patrick has

[3:33:48] Voice 8: something to say uh just thinking about this peter if we're collaborating with a bunch of other ltcs

[3:33:54] Voice 8: even if it's one or two or three doesn't this then sort of look more like it's a trust council

[3:34:00] Voice 8: kind of thing that should be funded? It just crosses my mind. So it's just an open question.

[3:34:07] Trustee Luckham (probable): Well, you're absolutely right. And that's the most obvious thing that I struggled with thinking

[3:34:12] Trustee Luckham (probable): about. But what I'm trying to formulate is a way to get the work done, to get the LTCs to come to

[3:34:18] Trustee Luckham (probable): a notion of seeking a special tax requisition for their individual communities and doing it

[3:34:26] Trustee Luckham (probable): in a fashion that becomes a pattern of of a successful way to to do it that's

[3:34:33] Voice 8: what i see here

[3:34:34] Voice 8: thank you very much that's very helpful laura patrick i

[3:34:40] Trustee Patrick (probable): have been trying you know the ltc's

[3:34:43] Trustee Patrick (probable): we we've been wanting to collaborate it's just that you know they're in the north and we're in

[3:34:47] Trustee Patrick (probable): salt spring and it's like we're in two different worlds um the opportunity to collaborate is huge

[3:34:53] Trustee Patrick (probable): but to me this is we've cut your budget now guys go work together with zero dollars uh we should

[3:34:58] Trustee Patrick (probable): be collaborating to do what you know we i think this needs to be revised and fixed for this year's

[3:35:04] Trustee Patrick (probable): budget so are we needing some resources for next year to do some housing work are you saying we

[3:35:10] Trustee Patrick (probable): have zero go have fun and uh that i can't live with my

[3:35:17] Voice 3: i would suggest that that would be a

[3:35:18] Voice 3: second motion if you wanted some money to do something with it but we're just trying to deal

[3:35:22] Voice 3: with this issue right now? Peter Luck and then trustee Brent and then we're going to call the

[3:35:28] Voice 3: question.

[3:35:30] Trustee Luckham (probable): No I have nothing further to say really except that except that Laura Patrick is right

[3:35:39] Trustee Luckham (probable): and that is definitely the biggest challenge is how to get from where we are to where we want to

[3:35:45] Trustee Luckham (probable): be and I don't know what the answer to that is other than simply collaborating to some means

[3:35:50] Trustee Luckham (probable): And Gabriola, I think, is ahead of the stream, as demonstrated in the report.

[3:35:55] Trustee Luckham (probable): The CAO has said that it's achievable, possibly, or Julia Mobs has said, possibly achievable.

[3:36:01] Trustee Luckham (probable): And I think there's opportunity to learn from that and from that learning exercise, although he also did say there's no resources to do that, which is however many hundreds of hours Dan Rogers thought it was going to take.

[3:36:13] Trustee Luckham (probable): And it's also included in the report.

[3:36:15] Trustee Luckham (probable): So, yeah, getting from A to B is a problem and there's a very short window to do it.

[3:36:19] Voice 3: Dan Rogers you've got the final word I'm

[3:36:22] Trustee Rogers (probable): just going to say that when I get to my Gabriola

[3:36:25] Trustee Rogers (probable): local trust committee presuming this motion passes the way it's done I think we're probably

[3:36:29] Trustee Rogers (probable): going to come back with another ask for a much smaller amount of money to do exactly the

[3:36:35] Trustee Rogers (probable): collaboration that's good

[3:36:36] Voice 19: well

[3:36:37] Trustee Rogers (probable): that's perfect and maybe what we'll do is that if we can lead

[3:36:41] Trustee Rogers (probable): that collaboration and sort of develop the as well as the special tax requisition that that

[3:36:47] Trustee Rogers (probable): That would be the way forward.

[3:36:49] Voice 3: Thank you.

[3:36:50] Voice 3: So we're now going to vote on the amendment to the motion,

[3:36:55] Voice 3: please.

[3:36:57] Voice 3: All those in favor, raise your right hand.

[3:37:00] Voice 3: Thank you.

[3:37:04] Voice 3: Drop your hands.

[3:37:07] Voice 3: Any contrary?

[3:37:10] Voice 3: That passes unanimously.

[3:37:11] Voice 3: So now let us go back to the original motion

[3:37:15] Voice 3: that the Gabriela housing project not be included

[3:37:18] Voice 3: in the draft 2022 fee budget and that a special tax resolution

[3:37:23] Voice 3: approach be considered comma as amended right everyone happy with that everyone's gone silent

[3:37:33] Voice 3: so um let us peter luckham i can hear you muttering in the background uh

[3:37:40] Trustee Luckham (probable): i think that um if you're

[3:37:42] Trustee Luckham (probable): going to the most the motion has been amended at this point and the motion is if i'm not mistaken

[3:37:51] Trustee Luckham (probable): and it includes collaboration with other LTCs.

[3:37:54] Trustee Luckham (probable): So Robert will need to get that wording

[3:37:58] Trustee Luckham (probable): in a new motion.

[3:38:04] Voice 3: Okay.

[3:38:05] Voice 3: So Robert, can you do that?

[3:38:10] Voice 22: I could.

[3:38:11] Voice 22: I just have captured on the screen

[3:38:14] Voice 22: the question in the motion as amended was then called.

[3:38:16] Voice 22: Your secondary motion is clear,

[3:38:19] Voice 22: but I can paste it all together if you wish.

[3:38:22] Voice 22: As long as

[3:38:22] Trustee Luckham (probable): everybody's clear on it,

[3:38:24] Trustee Luckham (probable): that too is adequate.

[3:38:25] Trustee Luckham (probable): I

[3:38:25] Voice 3: think I suspect everybody is clear on it so let us vote on this motion please by raising your hand

[3:38:32] Voice 3: if you vote in favor they know your hands please anybody contrary sorry look beg your pardon hold

[3:38:53] Voice 3: on ah there we go thank you so that motion carries thank you is anybody else finding this a bit

[3:39:08] Voice 3: exhausting

[3:39:09] Voice 12: yeah so

[3:39:12] Voice 3: let's uh press on folks these are good things that are happening and very

[3:39:16] Voice 3: helpful i've got trustee peterson and trustee rogers up on my list trustee peterson uh thank

[3:39:26] Voice 10: you i have an affirmative motion to make um i'm and i've sent this to robert i move that

[3:39:33] Voice 10: fpc recommended trust council to fund the heritage overlay mapping project as presented in the

[3:39:40] Voice 10: business case is

[3:39:44] Voice 3: there a seconder trustee trustee fast you wish to speak to your motion

[3:39:58] Voice 10: uh i think that we've uh we've discussed this a little bit and uh it's i think there's just a lot

[3:40:05] Voice 10: of good reasons to do it i just wanted to make it as an affirmative motion from fbc to press council

[3:40:12] Voice 3: thank you laura boucher can a

[3:40:16] Trustee Busheikin (probable): point of order and maybe i'm just being too picky but i would like

[3:40:18] Trustee Busheikin (probable): to hear from staff like we don't we forward a budget we have a draft budget and we can change it

[3:40:24] Trustee Busheikin (probable): but otherwise we'll forward it and this will be in it unless we take it out so if we make a special

[3:40:30] Trustee Busheikin (probable): motion just for this are we singling it out um or saying it's more important than anything else in

[3:40:37] Trustee Busheikin (probable): the budget or should we make a motion for every project in the budget like i i thought the only

[3:40:42] Trustee Busheikin (probable): thing we would vote on is changing the draft budget thank you laura

[3:40:46] Voice 3: i didn't make any sense

[3:40:47] Voice 3: to me either so um staff do we have a julia do you have a comment on that uh

[3:40:52] Voice 18: yeah so typically you

[3:40:54] Voice 18: know everything will stay in the budget unless fpc gives direction for it to be taken out uh we don't

[3:40:59] Voice 18: need specific motions to support what's already in there it's assumed that it's supported if it's

[3:41:04] Voice 3: thank you thank you i would like to move as quickly as we possibly can now so i don't think

[3:41:09] Voice 3: there's any need for affirmative motions at this point myself i

[3:41:13] Trustee Luckham (probable): would suggest that the chair called

[3:41:16] Trustee Luckham (probable): the motion out of order for the record and we'll move on and no offense to

[3:41:20] Voice 3: the mover

[3:41:21] Trustee Luckham (probable): with no offense

[3:41:22] Voice 3: to the mover i call the motion out of order and that's because i'm told that that is the right

[3:41:27] Voice 3: thing to do thank you trustee rogers um

[3:41:31] Trustee Rogers (probable): thanks um i i'm going to move that the um um let the hornby

[3:41:42] Trustee Rogers (probable): ocp review be removed from it be recommended the hornby ocp review be removed from the budget

[3:41:48] Trustee Rogers (probable): it and i'm i i and i'm so i'm hoping i get a seconder for that before i speak to it i'll

[3:41:56] Trustee Rogers (probable): second it paul brent so i if i could miss mr chair could i speak to my motion please

[3:42:04] Voice 3: do um this was

[3:42:07] Trustee Rogers (probable): a bit of a late arrival i noted that the actual business case says that the corn b o ltc will

[3:42:14] Trustee Rogers (probable): review it on November the 20th, which is actually 10 days from now, or has reviewed it on November

[3:42:21] Trustee Rogers (probable): the 20th, and they clearly have not. My concern is we've spent a fair amount of time over the

[3:42:28] Trustee Rogers (probable): last two and a half years setting up the regional planning team, which is supposed to do the OCP

[3:42:33] Trustee Rogers (probable): reviews, and has a pecking order, if you will, related to those. I don't remember what it is,

[3:42:41] Trustee Rogers (probable): what the priority order is and this i i'd like to hear from anybody who'd like to talk about

[3:42:47] Trustee Rogers (probable): whether or not this is jumping the queue um and i'm sure gabriola would love to have done this

[3:42:54] Trustee Rogers (probable): i'm sure that then uh i'm sure that thetis would have done this uh there's lots of old ltcs and

[3:43:01] Trustee Rogers (probable): and i'm not actually going after the adenman one because i think it's more targeted and

[3:43:06] Trustee Rogers (probable): and more and more specific project but the Hornby one seems to have sort of be a jumping

[3:43:13] Trustee Rogers (probable): I'd like to know whether anybody else agrees with me that it's here so

[3:43:19] Voice 3: Laura Patrick and

[3:43:21] Voice 3: Laura Bouchakin I'm

[3:43:23] Trustee Patrick (probable): not going to make a comment about jumping the queue but it's I'm sure Laura

[3:43:26] Trustee Patrick (probable): Bouchakin will get on more about the RPC and what its initial approaches are for looking at

[3:43:33] Trustee Patrick (probable): overall ocps but i'm also i think this is probably the most important or one of the most important

[3:43:40] Trustee Patrick (probable): things i'm hoping that we'll get out of the governance review is somewhat of a you know

[3:43:45] Trustee Patrick (probable): some nudges and ideas of how to deal with this overly complex problem we have of 20 plus ocps

[3:43:55] Trustee Patrick (probable): and i know regional planning committee received a staff report that said it would take over 20

[3:44:01] Trustee Patrick (probable): 20 plus years of staff time just to update them, which is nuts.

[3:44:07] Trustee Patrick (probable): So we know we've got a problem that needs to be fixed and I absolutely believe that

[3:44:12] Trustee Patrick (probable): Hornby probably needs to update their OCP six years ago, probably.

[3:44:16] Trustee Patrick (probable): So I would be in favor of this, hoping that we're having some clearer direction coming

[3:44:23] Trustee Patrick (probable): in the new year through the RPC work and the review.

[3:44:27] Voice 3: Thank you.

[3:44:28] Voice 3: Thank you. Laura Bushekin.

[3:44:30] Trustee Busheikin (probable): I have two comments and one is kind of a point of order, but I'll speak to the substance of this.

[3:44:35] Trustee Busheikin (probable): This is another one where I am very torn. I think that Hornby is certainly due for an OCP review

[3:44:42] Trustee Busheikin (probable): and I don't think they've been doing a lot of projects. We're spending a lot of money for the

[3:44:47] Trustee Busheikin (probable): past few years and it's only $15,000. So I would tend to not vote in favor of this for that reason.

[3:44:54] Trustee Busheikin (probable): And in terms of like, I'm the chair of RPC and it's, and we could hear perhaps from Director

[3:44:59] Trustee Busheikin (probable): Marler, like that planning review and the way the regional planning team is coming on

[3:45:05] Trustee Busheikin (probable): stream is, it's complex and it's very much in flow.

[3:45:11] Trustee Busheikin (probable): Like we're not there yet.

[3:45:12] Trustee Busheikin (probable): The criteria aren't there yet.

[3:45:14] Trustee Busheikin (probable): And so in a way it's jumping the queue, but then it's like the queue isn't totally clear

[3:45:18] Trustee Busheikin (probable): yet.

[3:45:19] Trustee Busheikin (probable): And I don't, you know, it's unfortunate.

[3:45:21] Trustee Busheikin (probable): unfortunate and given that this isn't a big budget number it's quite targeted and yeah at

[3:45:29] Trustee Busheikin (probable): least in terms of my memory I don't recall Humvee using much of the project budget in recent years

[3:45:34] Trustee Busheikin (probable): I would kind of let this go or I mean that sounds grandiose but yeah I'd let it go through

[3:45:40] Trustee Busheikin (probable): in this somewhat uncertain time about how we're dealing with you know getting all our planning

[3:45:48] Trustee Busheikin (probable): done um and then just as a point of order but it's quite important and it's this idea of recommending

[3:45:54] Trustee Busheikin (probable): um you know we're sending a draft budget to council we've removed some things we're keeping

[3:45:59] Trustee Busheikin (probable): some things in so does recommend mean that we're keeping it in but recommend that trust council

[3:46:05] Trustee Busheikin (probable): remove it because we're not removing it like it just it seems um muddy and messy to me and i'd

[3:46:11] Trustee Busheikin (probable): rather that if we believe in something we take it out of the draft budget anyone can try and put it

[3:46:17] Trustee Busheikin (probable): back in at trust council or we keep it um but why we would send something with some things removed

[3:46:23] Trustee Busheikin (probable): and other things we just recommend to remove them it kind of makes my head spin because i don't

[3:46:28] Trustee Busheikin (probable): understand it so either an explanation of why we wouldn't just remove it would be good or change

[3:46:34] Trustee Busheikin (probable): the motion so that we do just remove it from thank

[3:46:37] Voice 3: you thank you laura i think that's helpful david

[3:46:39] Voice 3: marlowe's got his hand up maybe julia marbles wants to chime in on this one uh

[3:46:44] Voice 2: yeah thank you

[3:46:45] Voice 2: I just wanted to comment that with 20 LCPs, 20 land use bylaws, we do have a long time between updates.

[3:46:54] Voice 2: The Hornby bylaw was updated in 2014, as was Thetis, South Penn in 2016.

[3:47:02] Voice 2: So we're looking at most bylaws are older than them.

[3:47:05] Voice 2: them. So what we're doing through the regional planning committee is through policy, which will

[3:47:12] Voice 2: come to council, develop a way to assess the health of all of the LCPs. And then from that,

[3:47:20] Voice 2: we've come up with some recommendations as to which ones probably should go ahead. So that,

[3:47:27] Voice 2: you know, population, what's going on on the islands would have some part of that,

[3:47:31] Voice 2: but also whether or not it meets the provincial requirements for what needs to be in an LCP,

[3:47:38] Voice 2: whether or not it further the strategic plans, the policy statement. So yeah, so there's a lot

[3:47:45] Voice 2: of things to think about. But one of the things I think that would be true is regardless of

[3:47:54] Voice 2: the health of an LCP, for example, the local trust committee would have to want to make changes to it

[3:48:00] Voice 2: for it to even get onto the agenda so we'd still be looking for a trust committee resolution to

[3:48:06] Voice 2: request that the work be done however we would then assess where they fit and which one should

[3:48:12] Voice 2: go ahead of the other ones on the basis of some kind of criteria just wanted to put that out

[3:48:17] Voice 2: there we don't have that now so let's leave that with you thank you julia mobs uh

[3:48:24] Voice 18: thanks i just

[3:48:25] Voice 18: wanted to comment on Trustee Boushakian's remarks about how we're structuring the motions. It is a

[3:48:31] Voice 18: little bit unusual I think with the exception of last year for resolutions to be made recommending

[3:48:37] Voice 18: something to Council. Typically it is that resolutions are made to remove things from

[3:48:41] Voice 18: the budget at this stage in the game or to add things into the budget at this stage of the game

[3:48:45] Voice 18: and then that revised budget goes forward to Trust Council as the recommended budget from

[3:48:49] Voice 18: financial planning committee. When something is recommended that trust council make a change it

[3:48:55] Voice 18: is a little bit confusing to understand do staff make that change or do staff leave it in and

[3:49:00] Voice 18: simply send that motion forward to council. Last year we had a lot of motions that were structured

[3:49:05] Voice 18: that way as a recommendation and so we ended up sending two versions of the budget forward which

[3:49:10] Voice 18: is extra work for staff and our budget deadlines are quite crunched already. So from a staff

[3:49:16] Voice 18: perspective it's a lot easier to have direction to add or remove items um and you know have

[3:49:22] Voice 18: recommendation motions to go forward without an adjustment so if things want to be adjusted uh

[3:49:28] Voice 18: the phrasing not not to use the word recommended is is preferred thank

[3:49:33] Voice 3: you that's very helpful

[3:49:34] Voice 3: personally i agree with that um we've got david mala then trustee rogers then i think we're going

[3:49:39] Voice 3: going to um make some changes thank you julia ma that was julia you're done so dan rogers i'm quite

[3:49:47] Trustee Rogers (probable): prepared to uh change the language of my motion however i i think it's important for the trust

[3:49:56] Trustee Rogers (probable): council to be able to see what items we've removed from the uh from the budget uh and and you did

[3:50:06] Trustee Rogers (probable): that quite well last year you you had the two different things and you had a reporting on

[3:50:12] Trustee Rogers (probable): they that they removed it so as long as that happens that's fine but it's important for

[3:50:16] Trustee Rogers (probable): trust council to see them because ultimately it's their decision it's trust council's decision

[3:50:21] Voice 3: thank you dan if i may just jump in i don't think we should be present showing them two different

[3:50:26] Voice 3: budgets like the before and after but i do think we should be giving them a list of the changes

[3:50:30] Voice 3: that fbc made at this meeting that's fine

[3:50:32] Trustee Rogers (probable): so i'm prepared to as long as everybody else agrees i'm

[3:50:35] Trustee Rogers (probable): prepared to amend my motion to read that financial planning committee remove the hornby ocp review

[3:50:42] Trustee Rogers (probable): from the budget good i i can move it or if people think that's a friendly amendment that's fine we

[3:50:48] Trustee Rogers (probable): could do that is

[3:50:49] Voice 3: that okay with the second there it is entirely okay

[3:50:52] Voice 3: with a seconder good in that

[3:50:53] Voice 3: case i'm going to call the question all those in favor of this motion raise your hand has everyone

[3:51:06] Voice 3: one put up their hand who wants to put up their hand okay lower your hands please anybody contrary

[3:51:16] Voice 3: raise your hand two against and the rest four so motion carries thank you all very much that was a

[3:51:24] Voice 3: good discussion and I believe we've got some other interesting motions uh Sue Ellen your hand is still

[3:51:31] Voice 3: up okay we're getting there I noticed we haven't touched uh the climate indicators project although

[3:51:39] Voice 3: though somebody said earlier they wanted to talk to that trustee rogers well

[3:51:43] Trustee Rogers (probable): i do and i have some

[3:51:46] Trustee Rogers (probable): hesitation because i'm a member of the trust programs committee uh this was the matter of

[3:51:52] Trustee Rogers (probable): of quite a bit of debate at trust programs committee there was a motion to remove it

[3:51:56] Trustee Rogers (probable): that failed four to three um and and mike and and frankly um i'm you may have noticed that this year

[3:52:07] Trustee Rogers (probable): we didn't spend the $25,000 because the whole premise is that we find a partner to work with

[3:52:15] Trustee Rogers (probable): on this and that it because it's a lot more work than we can do ourselves and yet here we are again

[3:52:21] Trustee Rogers (probable): with another $25,000 proposed for next year and I have some serious concerns about about putting

[3:52:33] Trustee Rogers (probable): putting that in the budget given that the chances of us being able to do anything meaningful

[3:52:41] Trustee Rogers (probable): on our own is questionable. I am a little hesitant because I know that Trustee Morrison's

[3:52:52] Trustee Rogers (probable): is very much in favor of this and she's not here to speak to it and is most knowledgeable,

[3:52:57] Trustee Rogers (probable): But I, I'm probably going to make a motion to to remove it from the budget but I wouldn't mind hearing from trustee Pete chair vice chair Peterson, before I do that.

[3:53:09] Voice 3: And then, could I, can we hear from Russ Hudson but at least I do think that stuff.

[3:53:14] Voice 3: No, you don't want to be heard.

[3:53:15] Voice 21: I defer to Claire and then I'd speak at the end before you vote.

[3:53:19] Voice 3: Okay, that's okay.

[3:53:22] Voice 3: Peterson, Claire, and then we'll see what happens.

[3:53:27] Voice 10: yeah thank you chair indeed there was a it was a risk discussion on this at tpc and uh

[3:53:35] Voice 10: and it was a a very narrow vote and um you know it's uh i think is it and all of these funding

[3:53:45] Voice 10: requests are that are worthy projects um they're always difficult decisions um and i think that uh

[3:53:54] Voice 10: uh i think this if uh director freighter would like to briefly address some of trustee rogers

[3:54:01] Voice 10: um marks i think that'd be great for the whole committee here uh

[3:54:08] Voice 4: so happy to speak to the climate

[3:54:10] Voice 4: indicators business case um certainly it has been the intent to partner with another agency to

[3:54:16] Voice 4: deliver a suite of indicators that could be relevant to climate change um you may recall

[3:54:21] Voice 4: call that we um in two years ago produced a report or had pinned a sustainability producer

[3:54:26] Voice 4: report for trust programs committee which was provided to council with um a suite of options

[3:54:32] Voice 4: around indicators some which could be done for 25 000 but i think we've been clear as staff with

[3:54:36] Voice 4: the committee that that level of money is not going to produce you um meaningful information

[3:54:42] Voice 4: upon which to baseline these planning decisions so um as staff we have said we think if you're

[3:54:47] Voice 4: making cuts, this is one that could be cut, recognizing that there is always work to do

[3:54:52] Voice 4: with climate indicators. But given the pressures this year, this may be somewhere you want to look

[3:54:56] Voice 4: at cutting.

[3:54:59] Voice 3: Thank you. Russ, please.

[3:55:04] Voice 21: Yeah, so this is quite interesting. I expect through the

[3:55:08] Voice 21: governance review, they will return with some sentence like this. How are you measuring your

[3:55:14] Voice 21: strategic planning outcomes. And because a lot of in our strategic plan are preparatory steps for

[3:55:22] Voice 21: actually having a positive outcome in the environment. And that this project speaks to

[3:55:27] Voice 21: actually someday measuring that. I don't think $25,000 is going to get us to a place where we

[3:55:35] Voice 21: have a suite of indicators that become cast in stone forever until the climate changes and makes

[3:55:42] Voice 21: them irrelevant that we would always be measuring over the next 25 years our progress in our

[3:55:48] Voice 21: strategic planning items so i think it's waving our hands at that or saying hi to it as we went

[3:55:53] Voice 21: past it and it's not actually getting all the stuff we need that we'd always measure our progress

[3:56:01] Voice 21: against so that means the ounce trust strategically will always be doing or because we're not going to

[3:56:08] Voice 21: get the 150 000 to find these indicators the way we really need to nor the partners to do it

[3:56:12] Voice 21: But we'll always be pointing our strategic directions in areas that are probably going to be the right way to go.

[3:56:19] Voice 21: But we won't have those measurable statistics 15 years from now because we're making these decisions today.

[3:56:24] Voice 21: But I just don't think the effort to get $25,000 isn't worth it at this point.

[3:56:31] Voice 3: Thank you. Dan Rogers, are you planning to give us a motion?

[3:56:34] Voice 3: Because it seems to me this conversation could have been had after making a motion.

[3:56:39] Voice 3: so well sure

[3:56:40] Trustee Rogers (probable): i'll just i'll just move to put it on the table the that uh that fpc removed the

[3:56:48] Trustee Rogers (probable): climate indicators project from the uh 2022 2023 budget i'm

[3:56:54] Voice 3: going to second it thank you very much

[3:56:56] Voice 3: thank you very much uh we've had a lot of discussion about this but um so looks to me

[3:57:02] Voice 3: russia you're frozen in time and space no yeah there you are no is there anybody wishes to talk

[3:57:08] Voice 3: about this anymore. Laura Patrick.

[3:57:12] Trustee Patrick (probable): Yeah, no, I agree that this is a big,

[3:57:15] Trustee Patrick (probable): this is, it's not necessarily a big project. We want a whole bunch of indicators. It's just

[3:57:19] Trustee Patrick (probable): basically all the work we should be doing should have goals and objectives and performance measures

[3:57:25] Trustee Patrick (probable): based to it. Even our bylaws that we create, do they meet something? And I don't know if this is

[3:57:30] Trustee Patrick (probable): the right project. I think there's lots of work and perhaps the review will point that direction

[3:57:35] Trustee Patrick (probable): is, Russet.

[3:57:38] Voice 8: Thank you very much. I'd like to speak very briefly. I voted against removing it. I'm

[3:57:44] Voice 8: going to vote for removing it this time. I'm seconding it because it's probably not adequate.

[3:57:49] Voice 8: But I am going to say this, is that, you know, we're doing a lot of work based on climate action

[3:57:56] Voice 8: and, you know, it's one of the principal drivers on the policy statement rewrite and we have no

[3:58:04] Voice 8: baseline and so we're talking about all the stuff we're going to do in respect of climate we have

[3:58:09] Voice 8: zero baseline it makes the island's trust from my perspective look um very unprofessional

[3:58:18] Voice 8: and so uh we probably can't do it now it's too late it's twenty five thousand dollars isn't

[3:58:24] Voice 8: probably enough but i think um uh we have to look at this seriously if we're going to be serious

[3:58:30] Voice 8: about, you know, suggesting that we have climate action is a big changer and we don't have a

[3:58:35] Voice 8: baseline, I think we're going to have to do it sometime down the road and prioritize it over

[3:58:40] Voice 8: some of the other things. Thank you

[3:58:42] Voice 3: for that. We could go on for this conversation for hours. I'd

[3:58:44] Voice 3: love to chime in, but I certainly won't. I'm exerting complete total restraint. So I'm going

[3:58:51] Voice 3: to call the vote. All those in favor, raise your hand, please. Has everybody put up their hand who

[3:59:00] Voice 3: wants to put up their hand. Thank you. Lower your hands, please. Why doesn't mine go down? There we

[3:59:11] Voice 3: go. Contrary votes? Put up your hand if contrary. One. So the motion carries. Thank you very much.

[3:59:22] Voice 3: Appreciate that. Peter Luckham, you might want to put your hand down now.

[3:59:30] Voice 3: So it seems to me looking at the list, which keeps disappearing off my iPhone. Oh, yeah,

[3:59:37] Voice 3: There it is. So the only one that we haven't touched at this point is that one,

[3:59:48] Voice 3: the one that's highlighted. A portion of the SSI CDF project that relates to, I can't read it,

[3:59:56] Voice 3: regulatory development. Is that correct? Is everything else being covered?

[4:00:00] Voice 3: Laura's got a hand up and there is Peter Luckham. Laura, do you want to speak?

[4:00:05] Trustee Busheikin (probable): Yeah, I put it on there. I mean, it's not a lot. It's a $5,000 piece of that. But in the staff

[4:00:12] Trustee Busheikin (probable): analysis that is in our package, the regional planning manager for fall spring, I did identify

[4:00:19] Trustee Busheikin (probable): that that was a way to achieve some savings right now that $5,000 isn't included in contractor fees.

[4:00:26] Trustee Busheikin (probable): and he said that could be done in-house it might take a little longer I think the the benefit of

[4:00:32] Trustee Busheikin (probable): doing it in-house is that you have then you kind of you retain that experience and expertise in-house

[4:00:37] Trustee Busheikin (probable): and that is the piece around the CDF project which I think other LTCs are watching

[4:00:43] Trustee Busheikin (probable): keenly because it looks like a very interesting model so having in-house people do it would make

[4:00:51] Trustee Busheikin (probable): sense and it is if we're looking at being a little tougher and saving money and that could be done

[4:00:55] Trustee Busheikin (probable): by planning staff rather than um uh contractee we save five thousand dollars that's my pitch and i

[4:01:05] Trustee Busheikin (probable): can put a motion on the table to that effect um

[4:01:09] Voice 3: hold on i just want to say okay it says only that

[4:01:14] Voice 3: portion of the cdf project and it amounts to five thousand dollars that portion

[4:01:22] Voice 3: julia do you

[4:01:23] Trustee Busheikin (probable): agree i don't have the page number i'll have to flip around um to get to that there

[4:01:28] Trustee Busheikin (probable): was a report near the beginning. Page 58. Thank you. Let's get to page 58.

[4:01:35] Voice 3: And Laura is that

[4:01:36] Voice 3: correct from your understanding of it?

[4:01:40] Trustee Patrick (probable): Of me? I'm just looking at the same report on page 58.

[4:01:44] Trustee Patrick (probable): Okay I'm there now.

[4:01:46] Trustee Busheikin (probable): There's the second paragraph under the box.

[4:02:07] Voice 3: I see Peter Luckham on the list.

[4:02:09] Voice 3: Go for it while we absorb that Peter Luckham. You're frozen. No you're not. Well

[4:02:16] Trustee Luckham (probable): I was just

[4:02:17] Trustee Luckham (probable): I'm just waiting to second the motion so I can speak against it.

[4:02:20] Voice 3: Okay, I still don't get where you're getting your $5,000. Does everybody else?

[4:02:25] Trustee Busheikin (probable): Not me.

[4:02:27] Trustee Busheikin (probable): Well, if you look up at the box above, which is the budget, regulatory and policy development.

[4:02:34] Trustee Busheikin (probable): And then look at the second paragraph under the box. And the last sentence staff would recommend that regulatory and policy development be done by staff.

[4:02:43] Trustee Busheikin (probable): oh okay see i'm being clever i'm like looking up and down the page

[4:02:48] Voice 3: but we keep being told that staff is in a short supply these days uh

[4:02:53] Trustee Busheikin (probable): indeed that's something

[4:02:56] Trustee Busheikin (probable): to consider yeah

[4:02:57] Voice 3: so i'm not sure that that's such a good idea anyhow peter luckham david

[4:03:01] Voice 3: mahler and then we're going to call the boat we've got to get on with this actually okay

[4:03:05] Trustee Luckham (probable): so it's been moved and seconded already it has been all right what

[4:03:11] Trustee Busheikin (probable): does it look like because

[4:03:13] Trustee Busheikin (probable): i haven't actually made a motion so i'm a little i

[4:03:15] Voice 22: see robert barlow's hand up there is no motion

[4:03:19] Voice 22: on the floor okay thank you make

[4:03:21] Trustee Busheikin (probable): a motion if you would like me to so i'm going to make a motion

[4:03:24] Trustee Busheikin (probable): that the budget amount for the salt spring ltc cdf project that's coastal douglasburg project be

[4:03:39] Trustee Busheikin (probable): be reduced by $5,000, such that regulatory and policy development work would be done

[4:04:01] Trustee Busheikin (probable): by staff.

[4:04:05] Trustee Busheikin (probable): It's late in the meeting, I hope it makes sense.

[4:04:08] Voice 3: Thank you.

[4:04:09] Voice 3: We have a perfectly good motion on the floor.

[4:04:12] Voice 3: Is there a seconder?

[4:04:13] Voice 3: Seconded, Peter.

[4:04:15] Voice 3: Peter Luckam, your hand is up, your yellow hand.

[4:04:18] Trustee Luckham (probable): Yeah, because I'm seconding the motion.

[4:04:21] Trustee Luckham (probable): Okay,

[4:04:21] Voice 3: but you've done that, so you can now put it down.

[4:04:24] Trustee Luckham (probable): Oh, I see. Okay, well, I want to speak to the motion.

[4:04:27] Trustee Luckham (probable): Okay,

[4:04:27] Voice 3: okay. Laura, do you wish to speak to the motion?

[4:04:32] Trustee Busheikin (probable): No, I'm good.

[4:04:33] Voice 3: Peter, I can speak to the motion.

[4:04:36] Trustee Luckham (probable): I'm going to speak against the motion, because I have heard, I'm going to say at least three times today, we don't have resources to do more work.

[4:04:45] Trustee Luckham (probable): And if we're going to include something, then we need to exclude something else.

[4:04:50] Trustee Luckham (probable): And quite honestly, to save $5,000 to have staff not do something else that is already a priority, I think is not something that I want to support.

[4:05:02] Trustee Luckham (probable): And quite honestly, although we might have expertise in-house that can do the work, quite often I would suggest that we are able to leverage expertise outside of the organization that can give us a very professional, objective point of view that would be valuable.

[4:05:22] Trustee Luckham (probable): bill and i'm almost almost certain that staff would appreciate it this coastal douglas for

[4:05:26] Trustee Luckham (probable): for work is very important um and i want to see the entire item remain in the budget and um i

[4:05:35] Trustee Luckham (probable): think that we should contract it out so that we can get it done in a quick and timely fashion

[4:05:40] Trustee Luckham (probable): rather than having asking a planner in the salt spring office to do it off the side of their desk

[4:05:45] Trustee Luckham (probable): because they don't they have small desks thank you thank

[4:05:49] Voice 3: you and before I go on to Tim Peterson

[4:05:52] Voice 3: and Julia I hope you're keeping track of this I'm going to ask you in a moment as to where we are

[4:05:56] Voice 3: in terms of dollars on the budget and so well Tim Peterson go ahead followed by Paul Brent

[4:06:04] Voice 10: yeah I'm just going to speak against the motion I think this is one of those cases where it's

[4:06:08] Voice 10: It's not clear that taking the $5,000 off the budget for contractors and then assigning

[4:06:17] Voice 10: it to staff is actually going to end up being more efficient in my mind and without further

[4:06:23] Voice 10: analysis.

[4:06:23] Voice 10: So I'm going to be voting against.

[4:06:26] Voice 3: Thank you.

[4:06:27] Voice 8: Paul Brent.

[4:06:29] Voice 8: I'm just going to make the point that we removed some stuff from the budget.

[4:06:32] Voice 8: So presumably we've freed up a little bit of staff time and if it's a linear relationship,

[4:06:37] Voice 8: We've removed a lot more than $5,000 they're gonna be voting for this. Thanks. Okay. Thank

[4:06:42] Voice 3: you very much

[4:06:42] Voice 3: So I'm going to ask you to vote all those in favor of this

[4:06:48] Voice 3: Motion raise your hands. Please lower your hands. That was three in favor all those against

[4:07:04] Voice 3: Six against thank you. The motion fails

[4:07:07] Voice 3: Let's press on Julia. Have you had a chance to Todd up where we're at?

[4:07:18] Voice 18: Assuming I

[4:07:18] Voice 18: have got everything in there. I didn't get the last motion, but we're,

[4:07:24] Voice 18: it's at about 6.2% tax increase for local trust areas and Bowen is 10.2.

[4:07:31] Voice 3: It's amazing how you do it. You're just like a walking computer.

[4:07:36] Voice 18: I've got Excel open. Excel does the magic.

[4:07:40] Voice 3: Peter, Tim, sorry, Kate Louise Stanford, your hand is up,

[4:07:45] Voice 3: and so is yours, Peter Luckham. Are you interested to speak? Peter Luckham?

[4:07:50] Voice 3: oh god he's fallen off his seat again yeah he's gone um okay i think we've gone through that list

[4:07:59] Voice 3: that was sent to us um i if you disagree with that um point let me know so is anything else

[4:08:07] Voice 3: that anybody wants to talk about in terms of removing things or changing the budget in any way

[4:08:12] Voice 3: laura boucher i'm

[4:08:13] Trustee Busheikin (probable): not meaning to be a pain in the you know where but um

[4:08:19] Trustee Busheikin (probable): I want to bring up a point of order and it does have to do with the vote on the state of the

[4:08:26] Trustee Busheikin (probable): freshwater report I had a little bit of emailing and messaging during the break and you know in

[4:08:34] Trustee Busheikin (probable): memory is a funny thing and I haven't confirmed with anyone but I think five people voted in favor

[4:08:41] Trustee Busheikin (probable): um and then one person didn't put up their hand which is in favor like it was the whole thing

[4:08:48] Trustee Busheikin (probable): was very confusing and hard to follow. And I guess, yeah, I'm just concerned that maybe the

[4:08:54] Trustee Busheikin (probable): way the vote was recorded didn't reflect the committee's actual decision. And I'm not sure

[4:09:01] Trustee Busheikin (probable): what to do about that. Tahira was one of the people I was communicating with, and she's had

[4:09:06] Trustee Busheikin (probable): to leave the meeting to go to work. So I don't think we can just revote in a fair way. So I don't

[4:09:12] Trustee Busheikin (probable): know if staff or the chair could advise on due process and i

[4:09:18] Voice 21: think i think due

[4:09:20] Voice 21: process has been

[4:09:21] Voice 21: followed and the vote was recorded and and we are where we are um look back on the on the on the

[4:09:28] Voice 21: matter on the on the live streaming if a mistake was made um then i think you'd revisit that at

[4:09:35] Voice 21: trust council and and and go there that's going to be the most likely way for us to do this

[4:09:41] Voice 21: otherwise there's some 30-day limitation on revisiting a decision who voted yes who didn't

[4:09:47] Voice 21: who was silent i think that's your best outcome unfortunately thank

[4:09:51] Voice 3: you for intervening russ

[4:09:52] Voice 3: tim peterson yeah

[4:09:55] Voice 10: i know uh um from my experience running these meetings uh and and attending that

[4:10:01] Voice 10: the electronic hands and such can be a little bit um confusing and and i guess my uh comment

[4:10:08] Voice 10: would be that as a as a member of the public attending it might actually be very confusing to

[4:10:14] Voice 10: to tell how the the vote goes just watching the live stream so i mean i guess my um

[4:10:22] Voice 10: comment would just be to encourage all chairs to take a little bit of time around those votes

[4:10:27] Voice 10: and just take an extra moment or two to confirm the numbers so that it's really clear i think

[4:10:32] Voice 10: the clarity is really the only issue thank you i

[4:10:35] Voice 3: apologize if i didn't provide that clarity and

[4:10:38] Voice 3: i'm just like everybody else doing the best we can um

[4:10:41] Trustee Busheikin (probable): and if i could clarify that was not intended

[4:10:44] Trustee Busheikin (probable): as a critique i also care a committee and it is very difficult with the electronic hands and that

[4:10:50] Voice 19: up

[4:10:50] Trustee Busheikin (probable): and down and the inconsistent internet connection and all of that so thank you okay

[4:10:57] Trustee Busheikin (probable): we're

[4:10:57] Voice 3: gonna we're gonna press on um and i i love the way we work as a group it's collaborative and

[4:11:03] Voice 3: supportive and uh friendly and uh so i would hate anything to happen that would interfere with that

[4:11:08] Voice 3: um so on this um on this uh agenda um i'm a little confused as to just where we are at julia mobs can

[4:11:18] Voice 3: you help me please yeah

[4:11:21] Trustee Rogers (probable): i was going to make a motion to forward the budget as amended and the

[4:11:24] Trustee Rogers (probable): uh and the other documents associated with the budget trust council unless there are further

[4:11:29] Trustee Rogers (probable): amendment thank you for that director mobs I

[4:11:36] Voice 18: think if FPC is no further changes that's a great place

[4:11:39] Voice 18: to land so

[4:11:41] Trustee Rogers (probable): the budget documents including the the draft budget as amended be forwarded to Trust

[4:11:51] Trustee Rogers (probable): Council is

[4:11:53] Voice 3: there a seconder Laura boo shaken thank you trustee Peterson you're waving your hand but

[4:12:00] Voice 3: Are you wanting to second it also?

[4:12:03] Voice 3: No, it's all done.

[4:12:04] Voice 3: So, Russ Hotzenpiller, you're on?

[4:12:07] Voice 3: No?

[4:12:07] Voice 3: So, unless there's anything further to be said,

[4:12:11] Voice 3: all those in favor, raise your hands, please.

[4:12:19] Voice 3: Sue Ellen Fast, are you there?

[4:12:21] Voice 3: No.

[4:12:22] Voice 3: And lower your hands, please.

[4:12:30] Voice 3: Can

[4:12:30] Trustee Rogers (probable): I just say one thing?

[4:12:33] Voice 3: Sorry, Dan, I cannot hear you.

[4:12:35] Trustee Rogers (probable): Okay, can I just say one thing?

[4:12:37] Trustee Rogers (probable): um this is us our best attempt at fpc to put a budget and so in a sense we're recommending this

[4:12:44] Trustee Rogers (probable): budget although we have not seen the final figure so it's a little you know it's a it's a bit you

[4:12:52] Trustee Rogers (probable): know i i would reserve the right to say oh i didn't know that was the outcome but um but i

[4:12:58] Trustee Rogers (probable): think that the reality is we sort of have a rough idea of the outcome so this is our best

[4:13:03] Trustee Rogers (probable): attempt at it so this is us the fpc saying here is our budget so thank you that's

[4:13:09] Trustee Rogers (probable): the way i

[4:13:10] Trustee Rogers (probable): understand it anyway you

[4:13:11] Voice 3: are correct thank you very much um dr julia where are we have we called

[4:13:17] Voice 21: the vote did the vote yes thank you

[4:13:18] Voice 21: very much thank

[4:13:19] Voice 3: you very much yes i think we did okay yeah

[4:13:22] Voice 21: well thank you mr chair i have to excuse myself sadly this was the uh high pressure moment i

[4:13:26] Voice 21: wanted to be there for so i thank you all and leave my colleagues to ably carry on the end

[4:13:32] Voice 21: end of the day

[4:13:32] Voice 3: good thank you um and uh julia where are we uh

[4:13:39] Voice 18: so after the budget items uh we

[4:13:42] Voice 18: do have agenda item 7.4 which is the budget consultation process and director freighter

[4:13:47] Voice 18: will walk us through those documents thank

[4:13:50] Voice 3: you very much we've done everything ahead of 7.4 have

[4:13:53] Voice 3: we uh

[4:13:57] Voice 18: it we yeah we haven't gone through each of the reports um specifically but i think all of

[4:14:01] Voice 18: the items were spoken to. 7.3.4 is the LPS projects feasibility report. So that wasn't

[4:14:08] Voice 18: spoken to directly, but feasibility was a topic that was touched on and I will be including that

[4:14:13] Voice 18: in the forwarded package to Trust Council.

[4:14:15] Voice 3: Thank you very much. That's helpful. So we're

[4:14:18] Voice 3: turning to pages 183 to 206.

[4:14:23] Voice 4: Thank you very much, Chair Grove. We're bringing to you the next phase

[4:14:29] Voice 4: of information around the budget consultation.

[4:14:32] Voice 4: So what you have with this briefing

[4:14:34] Voice 4: is an updated project charter

[4:14:37] Voice 4: that sets out more clearly some of the dates

[4:14:40] Voice 4: that we've put in and you'll note,

[4:14:42] Voice 4: we've now established a proposed date for your webinar,

[4:14:46] Voice 4: which will be the first webinar

[4:14:47] Voice 4: you're going to have around budget.

[4:14:49] Voice 4: And we'll have to have some discussion

[4:14:50] Voice 4: about who's going to feature in that webinar.

[4:14:52] Voice 4: So we'd like your input there

[4:14:54] Voice 4: about who you'd like to have presenting the budget

[4:14:56] Voice 4: and answering questions from the public.

[4:14:58] Voice 4: in addition you'll see you have some supportive materials we've included last year's survey so

[4:15:04] Voice 4: you can consider the appropriateness of those questions and the survey structure and advise if

[4:15:09] Voice 4: you have any changes and we've also included for your information the advertising approach and

[4:15:14] Voice 4: sample advertisements for your feedback as well so really just looking for you to let us know

[4:15:20] Voice 4: if we're proceeding with things in the way in which you want and if there's changes you'd like

[4:15:24] Voice 4: to recommend as we roll it out this year as noted in the briefing as we develop a draft survey we

[4:15:30] Voice 4: will bring it back to you at your next meeting um in january for review before making it public

[4:15:36] Voice 4: thank you happy to hear feedback thank

[4:15:39] Voice 3: you any feedback or dan rogers laura bushekin

[4:15:43] Voice 3: dan hey

[4:15:45] Trustee Rogers (probable): it's not so much feedback i'll be fine

[4:15:47] Voice 3: dan we can't hear you i

[4:15:50] Trustee Rogers (probable): i know there's something

[4:15:51] Trustee Rogers (probable): something wrong today. I hope you can hear me now. Thank you, Director

[4:15:57] Trustee Rogers (probable): Frater. I'll be

[4:15:58] Trustee Rogers (probable): honest with you. I spent so much time with my head in budget documents, like actual budget

[4:16:04] Trustee Rogers (probable): documents. I didn't spend as much time on this as I would have liked. My question is,

[4:16:10] Trustee Rogers (probable): is uh there we got some specific feedback about the structure of questions last year um and i

[4:16:22] Trustee Rogers (probable): and i guess i want i guess i'd just like to ask you whether you took that feedback into account

[4:16:27] Trustee Rogers (probable): when when uh generating this particular survey i thought some of it was well founded i thought some

[4:16:34] Trustee Rogers (probable): of it was not well founded but some of it was reasonably so I just wanted to ask if you've

[4:16:41] Trustee Rogers (probable): taken some of that feedback or into account in developing your new survey.

[4:16:48] Voice 4: So yes one of the

[4:16:49] Voice 4: largest areas of feedback we had with last year's survey was actually a mistake in the survey

[4:16:53] Voice 4: so we had questions that only showed they were contingent on a previous answer and one of them

[4:16:58] Voice 4: didn't trigger properly as we rolled out the survey so people were confused naturally so that

[4:17:03] Voice 4: was one area where we'll definitely make sure we test and retest how those contingent answers work

[4:17:08] Voice 4: in SurveyMonkey for the next survey. I would look to you around as political. We've had

[4:17:15] Voice 4: feedback consistently on questions being biased one way or the other. I think we would look to

[4:17:20] Voice 4: you to advise us as staff whether you're content with how the questions are phrased. Certainly,

[4:17:24] Voice 4: as we've changed the question structure, we've had feedback again that it's not presented

[4:17:29] Voice 4: correctly. So I think you need to tell us whether you're comfortable with whether they're positioned in a neutral enough way because we've had feedback with both options that we've presented to the public in terms of question design.

[4:17:41] Trustee Rogers (probable): Thank you. Thank you. So I should go do my work.

[4:17:45] Trustee Rogers (probable): Laura Bushekin.

[4:17:47] Voice 3: Thank

[4:17:50] Trustee Busheikin (probable): you. Yeah, and I did manage to get this, but the actual budget part of this,

[4:17:55] Trustee Busheikin (probable): I mean, it was a demanding package. So I will look more closely at the questions and think about the

[4:18:01] Trustee Busheikin (probable): question of bias. I think it's some very tricky thing to get it so it doesn't sound biased in

[4:18:06] Trustee Busheikin (probable): some way. But a few comments. One is, I mean, given how successful we are, we're getting a

[4:18:13] Trustee Busheikin (probable): lot of comments what I found last year and I remember hearing from other trustees is it was

[4:18:18] Trustee Busheikin (probable): um the number of um like comments was getting to the point where it was unsustainable for us to

[4:18:26] Trustee Busheikin (probable): take them in and um and at the same time it they're very useful I the amount that I could

[4:18:32] Trustee Busheikin (probable): take them in was useful and people really like it but perhaps just to maybe mitigate it a bit

[4:18:37] Trustee Busheikin (probable): and where it says please explain your answer that sounds like a request like oh I better do this

[4:18:41] Trustee Busheikin (probable): if we could have like um any comments question and then optional in brackets you know something

[4:18:48] Trustee Busheikin (probable): just to make it like if we're not like if someone has something on their mind let's hear from them

[4:18:53] Trustee Busheikin (probable): but it just was pages and pages and pages um kind of just splatted in front of us and it was a lot

[4:19:02] Trustee Busheikin (probable): you know you could kind of take it in in a sort of emotional sense but like in the end there was

[4:19:08] Trustee Busheikin (probable): it's no way to kind of collate it in a more evidence-based way. So that's one idea. And then

[4:19:15] Trustee Busheikin (probable): two other ideas on page, sorry, my thing isn't doing what I want it to do. Okay. On page is

[4:19:27] Trustee Busheikin (probable): 191 of our package, and I believe it's four of the document. It talks about the projected tax

[4:19:33] Trustee Busheikin (probable): tax increase overall? That's hard for people to understand, I think. Can it be broken down

[4:19:40] Trustee Busheikin (probable): into how it would work on an individual property level, as in for every $100,000 assessment,

[4:19:46] Trustee Busheikin (probable): it will be up $10 from last year, something like that, to make it real in terms of my pocketbook.

[4:19:57] Trustee Busheikin (probable): So that's one thing. And then the other thing, and this is more general,

[4:20:01] Trustee Busheikin (probable): um one of the the concerns or critiques i heard last year um that i i had some sympathy with

[4:20:09] Trustee Busheikin (probable): is that this didn't feel like a request for comment on the budget it felt like a request

[4:20:16] Trustee Busheikin (probable): for comment on core principles so why didn't we do it at the very beginning of the budgeting session

[4:20:23] Trustee Busheikin (probable): um and that you know people can go online and see there's a draft budget but we weren't asking them

[4:20:28] Trustee Busheikin (probable): kind of you know what do you think of this budget type questions and there is except there was the

[4:20:32] Trustee Busheikin (probable): one at the end about climate change which was great where they get to rate things that are

[4:20:37] Trustee Busheikin (probable): actually in the budget um like i'm wondering about questions such as you know the current draft

[4:20:41] Trustee Busheikin (probable): budget maybe with a link proposes x you know do you agree don't agree more funding less funding

[4:20:50] Trustee Busheikin (probable): something like that so that the people can actually comment on the assuming they'll do

[4:20:55] Trustee Busheikin (probable): do the homework and go and read it um which many won't but maybe that could even be in the question

[4:21:01] Trustee Busheikin (probable): if you've read the draft budget you know and would like to comment um yeah that just and i

[4:21:08] Trustee Busheikin (probable): understand that we can't make it too long but um that is my input and thank you this is great and

[4:21:13] Trustee Busheikin (probable): i'm glad to see this um did so well last year and i would say that the webinar last year as i remember

[4:21:19] Trustee Busheikin (probable): was excellent i don't even remember remember who did it i just remember thinking that was really

[4:21:24] Trustee Busheikin (probable): really well done. So just get the same people.

[4:21:30] Voice 3: Thank you. Tim Peterson, then Sue Ellen Fast.

[4:21:36] Voice 10: Yeah, thank you. I mean, I think we all heard the criticisms about surveys and, you know,

[4:21:43] Voice 10: how are the questions phrased? And of course, it's not really feasible to collate and make sense of,

[4:21:51] Voice 10: you know, piles and piles of individual comments. I guess the, I mean, in an ideal world, perhaps

[4:22:00] Voice 10: perhaps we'd have a little section

[4:22:02] Voice 10: where we could take suggestions

[4:22:04] Voice 10: of how people might wanna rephrase the questions

[4:22:08] Voice 10: or something like that.

[4:22:11] Voice 10: But again, that's just setting us up

[4:22:12] Voice 10: for a whole bunch of work

[4:22:15] Voice 10: that we have the capacity to really make sense of.

[4:22:17] Voice 10: So in that sense, I think that staff's worked hard

[4:22:22] Voice 10: to get us to where we are

[4:22:23] Voice 10: and I'm in favor of approving the process as it's presented.

[4:22:31] Voice 3: Thank you. Sue Ellen and then Laura, you've still got your hand up, I think.

[4:22:36] Trustee Fast (probable): Thank you, Chair. I, like Dan, haven't looked as much at this part.

[4:22:43] Trustee Fast (probable): One comment from the Bowen Island Municipality side is if you want to put a mailer in with Bowen Island Municipality,

[4:22:50] Trustee Fast (probable): get on to them quick because I've already heard staff say, I know we could put that in with the tax mailing.

[4:22:56] Trustee Fast (probable): so you might have competition and to make sure another comment I would like

[4:23:03] Trustee Fast (probable): to make is actually came up earlier in this meeting is how many consultations

[4:23:08] Trustee Fast (probable): do we want to do do we want to have it mixed up with the trust program sorry

[4:23:12] Trustee Fast (probable): trust policy statement islands 2050 and my suggestion was to keep it really

[4:23:19] Trustee Fast (probable): really brief this year in terms of uh budget questions um and all being clearly related to

[4:23:29] Trustee Fast (probable): the budget and then if people have more comments they'd like to make refer them to the islands 2050

[4:23:38] Trustee Fast (probable): um consultation would be my suggestion and uh and then one specific thing is uh i'm looking at the

[4:23:46] Trustee Fast (probable): the, I think it's question 1110. I think it must be. Oh, yeah, it's 11. About the

[4:23:57] Trustee Fast (probable): Islands Trust Conservancy. Right now, it just says actual spending by fiscal year of the

[4:24:03] Trustee Fast (probable): Conservancy. I think it would be because we're talking about a fund development. And we've shown

[4:24:08] Trustee Fast (probable): that graph to trustees, which I can probably pull out here, but the one about the $16 million that

[4:24:16] Trustee Fast (probable): that we've raised recently, I don't know where it is,

[4:24:20] Trustee Fast (probable): but anyway, one of these kind of we have,

[4:24:24] Trustee Fast (probable): I think we should give them also money

[4:24:27] Trustee Fast (probable): about that we're raising or that we're,

[4:24:32] Trustee Fast (probable): and that we're collecting in land values,

[4:24:38] Trustee Fast (probable): because otherwise it just sounds like spending.

[4:24:40] Trustee Fast (probable): And this one is the one I'm thinking about.

[4:24:44] Trustee Fast (probable): We have much to celebrate, right?

[4:24:47] Trustee Fast (probable): So I just think, oh, that's not the right one. The one I'm thinking about is about the dollar. So well, anyway, but I, because it's not just spending, it's also about investing. And in these days, when we're thinking about the ecological crisis and the climate crisis and the investments that need to be made for a livable future,

[4:25:08] Trustee Fast (probable): um i think using some of those kinds of language rather than uh just spending by fiscal year on

[4:25:17] Trustee Fast (probable): conservancy might help people make the connection thank you thank

[4:25:21] Voice 3: you very much so there's a motion

[4:25:24] Voice 3: there if somebody would like to make it on page uh 183 is that what you're going to do tim peterson

[4:25:32] Voice 3: your hands up go for it then thank

[4:25:36] Voice 10: you chair i move that financial planning committee approved

[4:25:39] Voice 10: the 2022-23 budget public consultation materials. Is

[4:25:43] Voice 3: there a seconder? Trustee Bushekin do you wish

[4:25:47] Voice 3: to speak to your motion? Any comments from anybody? Laura Patrick.

[4:25:54] Trustee Patrick (probable): We just made a lot of recommendations

[4:25:56] Trustee Patrick (probable): and we're only making we're approving last year's materials so we haven't seen this year's materials

[4:26:03] Trustee Patrick (probable): so that's my only concern is where we made a whole bunch of really important recommendations

[4:26:07] Trustee Patrick (probable): and to some of the questions

[4:26:09] Trustee Patrick (probable): and how the survey is going to be outlaid.

[4:26:11] Trustee Patrick (probable): And now we haven't approved them.

[4:26:14] Trustee Patrick (probable): So I'm concerned that I'd like to see the final survey

[4:26:17] Trustee Patrick (probable): before it goes out.

[4:26:18] Voice 3: So how can that happen, Claire?

[4:26:20] Voice 4: You will be getting the survey in January

[4:26:22] Voice 4: prior to making it public.

[4:26:24] Voice 4: What you are approving today finally

[4:26:26] Voice 4: would be the advertising plan and the advertisements

[4:26:28] Voice 4: and the social media posts.

[4:26:30] Voice 4: And so on the general overall materials and approach,

[4:26:33] Voice 4: the survey itself will come back to you at your next meeting.

[4:26:35] Voice 4: and of

[4:26:35] Voice 3: course we can't

[4:26:36] Voice 4: we cannot begin work on that as staff until after the trust council

[4:26:39] Voice 4: meeting when we have certainty as to what the budget is that

[4:26:42] Voice 3: makes sense laura go ahead well

[4:26:44] Trustee Patrick (probable): then the motion says we're approving the materials rather than

[4:26:48] Trustee Patrick (probable): the approach to the materials

[4:26:49] Voice 4: you

[4:26:50] Voice 4: could put promotional materials if that adds clarity the survey itself the engagement piece

[4:26:56] Voice 4: will come back to you in january do

[4:27:00] Voice 3: we want to change that motion then to approve the budget

[4:27:06] Voice 3: budget, public, promotional, consulting materials?

[4:27:11] Voice 3: I don't know.

[4:27:12] Voice 11: Can I just make a suggestion?

[4:27:14] Voice 11: Did you just want to say the project charter, Claire?

[4:27:17] Voice 4: No, we're looking for endorsement.

[4:27:18] Voice 4: They've already endorsed the project charter.

[4:27:20] Voice 4: We're

[4:27:20] Voice 11: looking for general

[4:27:22] Voice 4: endorsement

[4:27:23] Voice 4: of the language in the advertising plan.

[4:27:26] Voice 11: Sorry about that.

[4:27:27] Voice 4: In principle?

[4:27:29] Voice 4: Just add in principle?

[4:27:31] Voice 3: Add in principle after materials.

[4:27:34] Voice 3: Is that a friendly amendment everyone can live with?

[4:27:36] Voice 3: Yeah, thumbs up, everyone.

[4:27:38] Voice 3: one. Okay, so I will ask you to raise your hand if you support this motion. Thank you. Lower your

[4:27:50] Voice 3: hand. Any contrary? None. The motion carries unanimously. Thank you so much. Heavens to

[4:28:01] Voice 3: Megatroid, we're almost there, and it's three o'clock. I can't believe it. And we've got,

[4:28:04] Voice 3: we're down to eight, which is a fascinating subject called new business. Is there any new

[4:28:10] Voice 3: business, Julia, or anybody else? Claire Freighter.

[4:28:17] Voice 4: Oh, so what I would just add, and just to complete

[4:28:19] Voice 4: that process is we will be discussing a staff who will be in the webinar and perhaps we can circle

[4:28:25] Voice 4: back to you in January for confirmation but if anyone would like to feature in it particularly

[4:28:30] Voice 4: maybe the chair of FPC let us know otherwise certainly we'll be looking to the director of

[4:28:35] Voice 4: finance to be available in that webinar and perhaps myself if needed but I'm happy to hear

[4:28:40] Voice 4: your input I'm

[4:28:42] Voice 3: happy to serve as asked thank you thank you so good heavens the next meeting January

[4:28:48] Voice 3: the 19th between now and then we have trust council we have christmas we have new year's

[4:28:53] Voice 3: so much to look forward to and julia mobs is waving her hand at me yes julia

[4:28:58] Voice 18: i get the sense

[4:28:59] Voice 18: you're headed to adjournment but there is actually one last item on the agenda package

[4:29:04] Voice 3: it's

[4:29:04] Voice 18: the fpc work program that needs to be forwarded

[4:29:08] Voice 18: to trust council

[4:29:10] Voice 18: i will make a brief

[4:29:11] Voice 18: note that item number one there needs to be updated it's speaking to work that fpc is

[4:29:16] Voice 18: already completed in October and November. So I'll be updating that to reflect work on the budget in

[4:29:21] Voice 18: January and February.

[4:29:23] Voice 3: Thank you. So we have a motion on page 207 and 207. There's no motion.

[4:29:32] Voice 3: So would somebody like to move this be forwarded to Trust Council?

[4:29:36] Trustee Rogers (probable): I'll move the top priorities

[4:29:38] Trustee Rogers (probable): report, sorry, the work program for the financial planning committee be forwarded to Trust Council.

[4:29:43] Trustee Rogers (probable): is

[4:29:44] Voice 3: there a seconder trustee fast thank you so much um all those in favor

[4:29:53] Voice 3: brilliant i'm not even voting

[4:29:55] Trustee Rogers (probable): and saying goodbye well

[4:29:57] Voice 3: it's been a pleasure and a joy thank you

[4:30:00] Voice 3: all for your tolerance and patience and kindness thank you chair

[4:30:03] Voice 3: and uh we'll see see you in

[4:30:07] Voice 3: victoria like the song says thank thanks mr mr chair grove that was um yeah

[4:30:14] Trustee Luckham (probable): thank you for your

[4:30:15] Trustee Luckham (probable): extraordinary sharing trustee grove challenging but effectively done i'm

[4:30:19] Voice 3: not not sure about the

[4:30:20] Voice 3: word extraordinary but that's fine and to

[4:30:24] Trustee Rogers (probable): the various directors and all my my my trustee friends

[4:30:27] Trustee Rogers (probable): And Julia, cheers to you.