Islands Trust Council regular meeting, November 17, 2021

[0:00:00] Good

[0:00:12] Voice 5: morning

[0:00:19] Voice 3: everyone. This is the executive committee meeting of

[0:00:27] Voice 3: November the 17th, 2021. My name is Peter Luckum. I'm chair of Islands Trust Council and chair of

[0:00:35] Voice 3: this committee. I'm meeting here today in Lgonkron territory in Victoria. I'm elected on Thetis

[0:00:43] Voice 3: island and the Penelope and Laxon territory and every day it's a privilege to wake up in this

[0:00:50] Voice 3: beautiful land and recognize the deep the depth and breadth of the history of this place

[0:01:01] Voice 3: with the Coast Salish people. I'm joined here today by Dan Rogers, Vice Chair from Gambier

[0:01:07] Voice 3: keats island and i'm joined by laura patrick uh vice chair from salt spring island i have uh

[0:01:14] Voice 3: online here with me today i have svelte fast a bowen island counselor and trustee from bowen

[0:01:20] Voice 3: island good morning and i have russ hudson fellow ceo good morning trust and david marler is in the

[0:01:27] Voice 3: room with me director of land use planning services regional planning services and uh

[0:01:33] Voice 3: Lori Foster, who is our champion that keeps our agenda all put together and assists us

[0:01:40] Voice 3: very ably. Thank you very much, Lori. Also joined online, I believe I saw Claire Fraser out there

[0:01:47] Voice 3: and possibly Director of Trust Area Services and possibly a few other members of staff,

[0:01:53] Voice 3: who we'll see as the agenda unfolds. So, good morning. Thank goodness the rain has stopped.

[0:02:03] Voice 3: There's some serious emergency measures being conducted everywhere across the province.

[0:02:12] Voice 3: My family is being affected in the Chilliwack, the Sumas region, and certainly our hearts

[0:02:19] Voice 3: and thoughts go out to all those families and animals and friends.

[0:02:26] Voice 3: We have an agenda before us, and I'll ask at this time if there's any new items.

[0:02:32] Voice 3: there is a late item that came in at 7.4 i believe it is which is the water sustainability

[0:02:39] Voice 3: report um and i'm guessing that that is on this agenda already

[0:02:44] Voice 3: so that's already as part of our package is there anything from anybody else

[0:02:54] Voice 3: uh trustee fast or vice chair fast can't

[0:03:02] Voice 15: hear you thanks

[0:03:05] Trustee Fast: i just wonder if uh the fresh water

[0:03:08] Trustee Fast: sustainability strategy goes at 7.44 is that correct yeah

[0:03:13] Voice 3: that's what i said yeah 7.44 the

[0:03:15] Voice 3: fresh water strategy thank you

[0:03:17] Voice 3: yeah so if there's nothing else then to add to the agenda

[0:03:29] Voice 3: then um others say that we'll adopt the agenda by general consent as amended which is including

[0:03:35] Voice 3: including item 7.4.

[0:03:39] Voice 3: So I just rise and report from our previous in-camera meeting

[0:03:45] Voice 3: on October the 27th,

[0:03:47] Voice 3: and just to report that the in-camera meeting minutes

[0:03:50] Voice 3: of October the 6th were adopted,

[0:03:53] Voice 3: and there's nothing further to report from that in-camera session.

[0:03:56] Voice 3: So this brings us directly to October 27th draft minutes

[0:04:02] Voice 3: from our previous Executive Committee meeting,

[0:04:05] Voice 3: and i'll ask the members if they have any amendments to those minutes dan

[0:04:10] Voice 14: rogers i have a

[0:04:11] Voice 14: very just three point i just think it's on page eight at the bottom talking about general consent

[0:04:17] Voice 14: about moving the meeting i think what it should say is we're moving it from 12 p.m to 10 a.m and

[0:04:23] Voice 14: not the other way around unless i completely miss page eight

[0:04:28] Voice 14: at the bottom page four you know it

[0:04:37] Voice 14: that as well yes

[0:04:37] Voice 14: you're correct you

[0:04:38] Voice 12: are correct

[0:04:40] Voice 14: it's just back it's just inverted okay so we'll

[0:04:42] Voice 12: get that corrected thank you laurie thank you dan uh i think it's giving a timeline that the meeting

[0:04:47] Voice 12: was going to be from 10 to 12.

[0:04:50] Voice 14: oh i thought it was safe but you're right i thought i

[0:04:53] Voice 14: read it

[0:04:54] Voice 14: through being rescheduled yeah

[0:04:56] Voice 3: so let's just get

[0:04:58] Voice 4: that reworded what's our understanding we're

[0:05:00] Voice 14: commencing at 10 a.m because we're doing the galena's wood chelsea at 9 30 and that we're

[0:05:05] Voice 14: doing this at 10 o'clock but perhaps that's what it meant to restart at 10 end at 12.

[0:05:14] Voice 14: that's not the way i read it but that's so

[0:05:17] Voice 3: it would be obviously simpler if we just said that

[0:05:19] Voice 3: the meeting will be we'll start at 10 a.m yeah thank

[0:05:28] Voice 15: you

[0:05:30] Trustee Fast: on page 12 of the minutes under 9.5

[0:05:32] Trustee Fast: Metro 2050 if the last word where it says vice chair fast could be prop we're

[0:05:40] Trustee Fast: not showing in the draft not the presentation that word presentation at

[0:05:47] Trustee Fast: the end of yeah that one it just should be draft to make it clear that it's a

[0:05:54] Trustee Fast: draft strategy thank you so how

[0:06:00] Voice 12: are you gonna work that Lori the clarity I'm

[0:06:05] Voice 12: going to replace the word presentation with draft okay yeah

[0:06:09] Voice 3: thank you um anything else

[0:06:14] Voice 3: so then i'll take it then that the minutes of october 7th 27th be adopted as amended by general

[0:06:21] Voice 3: concerns okay the follow-up action uh list and updates uh on page 15 of the agenda let us uh

[0:06:32] Voice 3: begin with um the cao's uh report here and then uh on this follow-up action list and then he can

[0:06:40] Voice 3: provide his report after any questions associated with that so ceo hospital over you good morning

[0:06:45] Voice 3: sir good morning

[0:06:45] Voice 4: sure welcome and executive committee and staff good to be with you here today

[0:06:51] Voice 4: um just going through the fall of action list starting with item one um i believe i just asked

[0:06:58] Voice 4: for questions last time, so I'll just go through these items and respond to any questions just to

[0:07:01] Voice 4: make

[0:07:02] Voice 1: sure we're getting eyes on it.

[0:07:04] Voice 4: Item one is sort of vestigial. It's being, you can see the

[0:07:09] Voice 4: date is 2017, and this is Trust Programs Committee wants to retain the ability to have this

[0:07:14] Voice 4: conversation. Overall, I would say that the Secretariat Service is sort of a manifestation

[0:07:22] Voice 4: manifestation of greater cooperation and service integration across the various spheres that we

[0:07:31] Voice 4: work in. The freshwater strategy, if that ends up landing, that's going to be further evidence of

[0:07:38] Voice 4: that. So there's some, just because it's here, it's directly not being addressed until TPC really

[0:07:45] Voice 4: picks it up, but the issues have carried on and there's some marginal progress that you could

[0:07:52] Voice 4: of the way to that with regards to item two um i i think that this is a done matter from my

[0:08:00] Voice 4: perspective unless i get some more direction from you this came when we were discussing um having

[0:08:05] Voice 4: fully interactive zoom meetings and we came forward with a recommendation for technology

[0:08:12] Voice 4: and staff resourcing associated with that it didn't lend well on trustees and they said this

[0:08:20] Voice 4: Yes, come back and think about it more.

[0:08:23] Voice 4: As we were putting together the budget

[0:08:26] Voice 4: and the first iteration of the budget

[0:08:28] Voice 4: had a lift in the 14 to 15% range.

[0:08:34] Voice 4: And there were a number of other potential staff positions

[0:08:38] Voice 4: that were significant

[0:08:39] Voice 4: and we at least can carry on the way we are now,

[0:08:42] Voice 4: which is live broadcasting

[0:08:44] Voice 4: and having full flexibility for staff meetings and applicants.

[0:08:49] Voice 4: We didn't include resource in the current budget here.

[0:08:53] Voice 4: So it's being referred to you.

[0:08:55] Voice 4: You can ask me some questions or ask for some more information.

[0:08:58] Voice 4: I'm not doing a cost benefit analysis at this time because it would have in it an FTE, which

[0:09:05] Voice 4: isn't in the upcoming budget.

[0:09:07] Voice 4: Does that make sense?

[0:09:09] Voice 4: It might not be great news, but if you want something else, I guess I'd ask for greener

[0:09:16] Voice 4: refinement.

[0:09:16] Voice 4: the matters have have moved beyond trust council's direction

[0:09:28] Trustee Fast: okay sorry i left it up oh

[0:09:31] Voice 14: okay so so are we going to talk about these as we get to them

[0:09:36] Voice 14: that's fine um so uh we've had a bit of you know we've had a few bit of experience with this system

[0:09:43] Voice 14: that we have now yeah um and well it's awkward it's working so at least i think it's working

[0:09:56] Voice 14: i've gotten feedback that it isn't but it appears that that unless i'd like i'd like and maybe you

[0:10:04] Voice 14: don't know maybe i should ask mark and the people it appears that we're operating the broadcast

[0:10:12] Voice 14: podcast and the recording again through zoom whereas i thought we were going to operate it

[0:10:17] Voice 14: through a different operating program that didn't have interactivity but it appears that every time

[0:10:22] Voice 14: i've gone on we're operating it through a zoom meeting and i've had a couple of occasions where

[0:10:28] Voice 14: someone joined and i could hear them like like members of the public and then i asked them to

[0:10:33] Voice 14: mute themselves um and i i'm wondering if we can if advice whether we i mean the next iteration of

[0:10:43] Voice 14: this of course is is that we do have some interactivity with others than just applicants

[0:10:49] Voice 14: and um and and uh uh and and staff and if i'm right about the fact that we're just using a

[0:10:59] Voice 14: zoom platform for this to do the the broadcast and the recording that it strikes me that that

[0:11:06] Voice 14: it's simply a matter of well simply i shouldn't say simply it's it's a matter for the vice chair

[0:11:11] Voice 14: to manage the the ability of individuals to participate by way of a zoom of connect so

[0:11:21] Voice 14: instead of not so

[0:11:23] Voice 3: it strikes me that unless the ceo has a succinct answer to this that maybe just

[0:11:28] Voice 3: is we need to have Mark involved in a conversation

[0:11:30] Voice 3: about what to expect,

[0:11:31] Voice 3: because that is not my expectation on Salt Spring.

[0:11:34] Voice 3: We deliver it using the OBS thing

[0:11:36] Voice 3: and it streams

[0:11:36] Voice 4: and records it.

[0:11:38] Voice 4: Yeah, there's a lot in that question.

[0:11:41] Voice 4: I can't answer the OBS versus Zoom.

[0:11:43] Voice 3: Is it

[0:11:43] Voice 4: possible we can answer 20 later?

[0:11:44] Voice 4: But I can answer the vice chairs

[0:11:46] Voice 4: running the Zoom meeting question.

[0:11:48] Voice 4: And that is not contemplated.

[0:11:50] Voice 4: It's not contemplated that vice chairs

[0:11:52] Voice 4: would be the Zoom administrators.

[0:11:54] Voice 6: Yeah.

[0:11:54] Voice 6: Well,

[0:11:55] Voice 4: we're starting the meetings.

[0:11:56] Voice 4: You're starting the meetings.

[0:11:58] Voice 4: but what that does is drag staff into administering the background of those meetings

[0:12:04] Voice 4: scheduling zoom meetings and all those things which is a way around our recommendation

[0:12:08] Voice 4: not that it's purposeful around a resource that's needed to manage the whole slate of zoom meetings

[0:12:14] Voice 4: so i just don't have any work that gets us there but totally understanding that this actual

[0:12:20] Voice 4: function needs constant review and discussion right whether or not it's related to this was

[0:12:26] Voice 4: related to the proposal that was that we all discussed like we provided an offering and it

[0:12:33] Voice 4: was referred back to you for for the consideration okay i

[0:12:37] Voice 14: think a lot of that's actually happening

[0:12:39] Voice 14: as is my point i think a lot they are setting up zoom meetings there are connectivity so somebody's

[0:12:45] Voice 14: doing that for us and uh and uh my role so far and i've only done three is to just start it

[0:12:52] Voice 14: and and uh so at some point we should get some clarity about where that's at because i don't

[0:12:59] Voice 14: think the the obs is i'm not clear of the interactivity and i was expecting it not to

[0:13:05] Voice 14: be interactive but it appears to be okay okay so we can get some clarity we'll

[0:13:10] Voice 3: go to laura but i

[0:13:10] Voice 3: just want to say i think that the interaction piece with the public is something that we're

[0:13:14] Voice 3: not supporting unless

[0:13:17] Voice 4: there's some special yeah reason i don't know what yes yeah on south center

[0:13:24] Voice 13: we brought the minute taker in via zoom i interacted with her throughout the meeting

[0:13:28] Voice 4: because we we have we have the ability to have we want the ability to bring staff into the meetings

[0:13:37] Voice 4: with them not being live and present but i'm getting that we don't have clarity here just

[0:13:43] Voice 4: but that's right the discussion so

[0:13:46] Voice 15: how should we proceed with getting that

[0:13:48] Voice 15: clarity well my

[0:13:50] Voice 4: recommendation is that you address this or it'll keep showing up as in progress yes or ask something

[0:13:58] Voice 4: more from me or ask for a cost benefit analysis but as i've told you there's no budget right for

[0:14:03] Voice 4: this question otherwise this is an operational thing and you might say could we get an update

[0:14:10] Voice 4: or a clarity on the current manifestation of the plan

[0:14:13] Voice 3: or you can

[0:14:13] Voice 4: just leave that there doesn't

[0:14:14] Voice 4: matter

[0:14:15] Voice 3: to me well no i agree that that is really council has directed us and we've done what we

[0:14:20] Voice 3: can do since that's done but we do need an operational component now reporting and you

[0:14:26] Voice 4: want an update on yeah

[0:14:27] Voice 3: and obviously given that we're rolling meetings out what's the

[0:14:31] Voice 3: soonest opportunity that we could have that because i think the next dc meeting the council

[0:14:36] Voice 3: we could get you something december 15th

[0:14:39] Voice 15: okay thank you then

[0:14:42] Voice 15: so

[0:14:43] Voice 3: do you want a motion to that

[0:14:44] Voice 3: effect on both of those yeah that'd be great so motion then to remove that item number two

[0:14:50] Voice 3: if you believe that that's what should be done and then uh and that an operational report be

[0:14:55] Voice 3: provided to i

[0:14:56] Voice 14: mean i'll know that it'd be marked completed it might probably be better left on the

[0:15:01] Voice 14: on the uh follow-up action list does it does it show up on the trust council it should yeah

[0:15:09] Voice 14: yeah so i mean

[0:15:10] Voice 4: i think it's a report to trust county yeah

[0:15:11] Voice 14: i think it should say completed

[0:15:13] Voice 14: and then i'll so i'll move that it be marked completed thank you second

[0:15:22] Voice 3: any discussion all those in favor that carries did you get that lori yes thank you and i'll also

[0:15:29] Voice 14: move that uh executive committee requests an update on the operational side of electronic

[0:15:36] Voice 14: product meetings at our december 15th

[0:15:42] Voice 15: okay any discussion

[0:15:46] Voice 3: no okay all those in favor

[0:15:52] Voice 3: i have two characters please continue

[0:15:55] Voice 4: um item three is well underway um we don't have our

[0:16:02] Voice 4: final legal opinion on this but we're preparing as you know to amend meeting um our procedures

[0:16:09] Voice 4: file 101. a letter to the minister is much like item two this is an ongoing matter we're highly

[0:16:17] Voice 4: sensitive to it we're undertaking our heritage um conservation mapping we have not intervened with

[0:16:22] Voice 4: minister conroy in the comox so by the way some more specific direction overall

[0:16:31] Voice 4: you

[0:16:32] Voice 3: know i think that this is an item that i think i probably raised and had placed here

[0:16:38] Voice 3: time has sort of marched on and um there is some good work and foundational understanding that has

[0:16:49] Voice 3: been developed and so i don't know that actually writing this letter to our ministry is necessary

[0:16:54] Voice 3: the good

[0:16:55] Voice 4: news is we're talking with flynn row every three weeks yeah so lisa's working

[0:16:59] Voice 4: with executive director level right individual flynn row and working through this and other

[0:17:06] Voice 4: ISSUES SO

[0:17:07] Voice 3: THEN I WOULD MOVE THEN THAT I DIDN'T KNOW BEFORE WE MARKED THIS COMPLETED

[0:17:11] Voice 4: OR OR JUST

[0:17:13] Voice 3: REMOVED OR JUST REMOVED FROM THE LIST YEAH SECONDED BY LAURA PATRICK ANY DISCUSSION ALL

[0:17:21] Voice 3: THOSE IN FAVOR NONE OPPOSED THAT CARRIES

[0:17:24] Voice 15: ITEM FIVE IS IN THE AGENDA TODAY

[0:17:28] Voice 4: ITEM FIVE IS WELL

[0:17:33] Voice 4: Well, item five is the larger piece of work.

[0:17:36] Voice 4: Item six is the tree cutting session summaries.

[0:17:41] Voice 4: So item six is in your agenda today

[0:17:43] Voice 4: and that relates to five and the rest is completed.

[0:17:51] Voice 15: Excellent.

[0:17:54] Voice 3: Okay, yeah, all completed.

[0:17:56] Voice 3: So that's number nine needs to be marked and configured.

[0:18:01] Voice 4: And with regard to my CAO report, Mr. Chair,

[0:18:08] Voice 4: uh happily we meet regularly so so the four or five things you know i spend um spending my time

[0:18:14] Voice 4: on i can give you any um give an update um i i just want to say that i think we had a successful

[0:18:19] Voice 4: fbc meeting you know the budget is top of mind and um there was uh some movement i think towards

[0:18:27] Voice 4: an outcome that we've all got now around the budget which i think is going to be a reasonable

[0:18:31] Voice 4: platform for discussion and trust council so that's been a significant piece um indeed the

[0:18:37] Voice 4: forestry work um the strategic plan i'm interested in ec's opinion on both of those reports before

[0:18:43] Voice 4: they go forward to trust council to see whether they're addressing what is of interest to trust

[0:18:48] Voice 4: council um i previously reported around the trust council fuel being folded into the strategic plan

[0:18:54] Voice 4: report when i looked at both of those they didn't mesh really really well so the trust council fuel

[0:19:00] Voice 4: will just go forward and i'll address those math matters just like we've been doing today when we

[0:19:05] Voice 4: get to the trust council session um we proceed with the proof of vaccination

[0:19:13] Voice 4: requirement for the islands trust we have shifted the dates

[0:19:18] Voice 4: the confirmation period now goes from november 25th to december 13th

[0:19:26] Voice 4: earlier that's my summary of my brief summary of what's going on from the

[0:19:36] Voice 4: an EC-CAO interaction perspective and answer any questions.

[0:19:41] Voice 3: Okay, any questions for the CAO on this reporting?

[0:19:46] Voice 3: Nope, okay.

[0:19:47] Voice 3: So then we'll move along then to a Director of Administrative Services.

[0:19:53] Voice 3: Is Director Mobbs with us today?

[0:19:59] Voice 4: Director Mobbs has a medical appointment and her items,

[0:20:07] Voice 4: I can find out about and report back to you.

[0:20:12] Voice 4: She will be joining us later.

[0:20:13] Voice 4: Yeah, well,

[0:20:14] Voice 3: I think the bulk of her short-term work is in the package going to council.

[0:20:19] Voice 3: I think so.

[0:20:20] Voice 3: It's item one,

[0:20:20] Voice 4: I think, is the bulk.

[0:20:21] Voice 4: I don't think one round overspent.

[0:20:26] Voice 3: Okay, so we can bring her in later on if that works out and is a desire.

[0:20:32] Voice 3: So, let us move along then to Director of Local Planning Services, David Littmarla.

[0:20:38] Voice 3: It's nice to see you joining us today.

[0:20:40] Voice 3: And I'll turn it over to you for your follow-up action list and then follow that with your report.

[0:20:45] Voice 9: Okay, yeah. Good morning. Thank you.

[0:20:47] Voice 9: And page 17 of the agenda package is where the FAL starts for me.

[0:20:55] Voice 9: The first item, the funding item there, that is completed.

[0:20:59] Voice 9: Item 2, Sponsorship Policy. That's been on here for a while. We have not yet done any work on that, so my apologies, we will get to that one.

[0:21:09] Voice 9: On the

[0:21:09] Voice 9: next page, page 18, item 3 and item 4, this is to do with the, sorry, this is to do with the, sorry, item 3 is to do with the LPS renewal.

[0:21:26] Voice 9: The Regional Planning Committee is planning to do a workshop on this, and we'll report

[0:21:32] Voice 9: back to the Executive Committee after that.

[0:21:34] Voice 9: The workshop will be on amendments to the Islands Trust policies in relation to resourcing

[0:21:42] Voice 9: and processes for looking at a way of having a strategic approach to dealing with all 20

[0:21:52] Voice 9: of the official community plans and land use bylaws.

[0:21:56] Voice 9: So that work is underway.

[0:21:58] Voice 9: Item four is on the agenda today.

[0:22:01] Voice 9: That's the policy 551.

[0:22:04] Voice 9: And item five, sorry, that one is also on today's agenda.

[0:22:10] Voice 9: Those are a single item that have been dealt with together,

[0:22:14] Voice 9: the single RFD.

[0:22:16] Voice 9: And then item six and seven are completed.

[0:22:19] Voice 9: So that's the bump action list.

[0:22:21] Voice 9: If you've got any questions, I'll answer those.

[0:22:24] Voice 9: Otherwise, I do have a short direct report.

[0:22:26] Voice 9: okay

[0:22:26] Voice 3: question from uh vice chair patrick

[0:22:29] Voice 13: mine's more comment on number three because i know i'm

[0:22:31] Voice 13: on the original planning committee and um just a thought i mean i know we were trying to

[0:22:37] Voice 13: to uh amend policies but and just as we go into that workshop planning to think of maybe just

[0:22:47] Voice 13: we should put the policy what's new um because i think when we're amending the policy if you

[0:22:52] Voice 13: start bookending things and making the conversation perhaps more complex than yeah what are we trying

[0:22:58] Voice 13: to do and so

[0:23:01] Voice 4: maybe a new policy perhaps a

[0:23:02] Voice 13: new policy that's correct rather than just trying

[0:23:05] Voice 13: to rework an old policy that was written to a system that you're trying to move away from it's

[0:23:09] Voice 13: just kind

[0:23:10] Voice 9: of start with the blank slate and just put on the

[0:23:13] Voice 9: table yeah i agree with you yeah yeah

[0:23:16] Voice 9: all right so we are working on putting that together and just have some staffing issues so

[0:23:21] Voice 9: So I'm going to just delay how we do that.

[0:23:24] Voice 9: No more questions.

[0:23:25] Voice 3: Well, that's good.

[0:23:28] Voice 3: You have a kind of a question around the same item here

[0:23:31] Voice 3: on the planning services renewal process,

[0:23:36] Voice 3: only because in our budget deliberations and through the FPC,

[0:23:42] Voice 3: it was recommended that the Hornby Island OCP not be funded.

[0:23:46] Voice 3: um um and that obviously has serious implications to hornby island um however um the notion is is

[0:23:55] Voice 3: that that work at that level at this point in time but you know it's passed already that the

[0:24:00] Voice 3: regional planning uh services will deliver on those products and just wondering how we might

[0:24:11] Voice 3: provide that clarity to ltcs that um there isn't really a go around opportunity although obviously

[0:24:19] Voice 3: it's up to council but that's not the intent of the new plan is that that scale of work will be

[0:24:24] Voice 3: done at a recent time do you have any thoughts or remarks on that was that would that be covered

[0:24:30] Voice 3: under some kind of new policy that would be covered under the new policy okay

[0:24:34] Voice 4: so the sooner

[0:24:35] Voice 4: we have

[0:24:35] Voice 3: that the better yeah so

[0:24:36] Voice 3: we're in between times yeah we're in

[0:24:38] Voice 4: between times difficult and

[0:24:40] Voice 4: before no we just didn't do this work or we didn't have dedicated staff on a discrete number of

[0:24:46] Voice 4: projects long-term projects and we have a whole bunch of ocps that haven't been amended in a

[0:24:51] Voice 4: number of years yeah so we've bitten off the first part we've dedicated staff to it we have a number

[0:24:57] Voice 4: of discrete projects but if you want one done how do you get it done you apply to trust council and

[0:25:01] Voice 4: say give me the money and we're seeing that get played out so we're trying to come up with a

[0:25:06] Voice 4: policy that isn't that you know competitive process between 10 30 and 11 30 on a on a

[0:25:13] Voice 4: wednesday before the budget that's that's the intention of the policy okay so it's we have to

[0:25:21] Voice 4: land it to make it all work

[0:25:23] Voice 3: exactly yeah yeah okay well we're in that in between no man's land i guess

[0:25:29] Voice 3: okay no person's land yeah

[0:25:32] Voice 4: the only mr chair with your indulgence the only thing that's changed is

[0:25:35] Voice 4: the amount of money um before people would do little projects but we're seeing bigger projects

[0:25:40] Voice 4: because the work needs to be done and those projects are bigger dollars so then there's a

[0:25:45] Voice 4: more competitive element when there were four or five and six thousand dollar projects everyone

[0:25:49] Voice 4: kind of got their needs met um you know in terms of the allocation maybe not in the actual doing

[0:25:56] Voice 4: of the work now that the money is more significant to do this work we can't do them all at the same

[0:26:02] Voice 4: time okay

[0:26:04] Voice 3: that's that's good so uh if there's no other questions then

[0:26:08] Voice 9: let's go to the director's

[0:26:10] Voice 9: report yeah so just a few things the first one is staffing uh so we do we have two vacancies

[0:26:17] Voice 9: in the north planning and we have two vacancies in ballard so we are in the process of recruiting

[0:26:24] Voice 9: to employ those um but i do warn you this is actually an employee's market that is that um

[0:26:32] Voice 9: it could be difficult to fill the positions so we'll do the best we can but i would not say

[0:26:39] Voice 9: 100 confident that we're going to be able to fill them in the first go around so just put that out

[0:26:45] Voice 9: there um i think it's just going to get tougher as we go on to recruit people so we just have to

[0:26:52] Voice 9: be aware of that and when we're planning for doing projects and applications we have to

[0:26:57] Voice 9: keep that in mind it's uh i don't think it's possible to say to use or to plan to use 100

[0:27:05] Voice 9: of our staff's time that's available because we're going to have turnover over the years um

[0:27:13] Voice 9: there's some legislative amendments as you're aware we have the electronic meetings as well

[0:27:19] Voice 9: as bill 26 which amends uh adds some planning some new planning tools uh to the um to what we can do

[0:27:29] Voice 9: so right now we're focusing on the electronic meetings like harman especially and heather in

[0:27:35] Voice 9: the north has been working together to develop um the electronic meeting amendments that will

[0:27:42] Voice 9: go to local trust committees so that has been a focus so the bill 26 amendments the planning

[0:27:48] Voice 9: planning amendments are expected to come into force by regulation, which will be sometime

[0:27:55] Voice 9: in February is the expectation for that. And that is changes to public hearing notices

[0:28:04] Voice 9: as well as allowing for development of various permits to be delegated to staff, certain

[0:28:13] Voice 9: certain types and also we have by regulation the ability to delegate development permits

[0:28:22] Voice 9: issuance of development permits to staff so over the next few months we'll be working

[0:28:27] Voice 9: on a report through the executive committee on what we can be doing for local trust committees

[0:28:34] Voice 9: what amendments required in fact to go about that so I'll leave it at that very good thank

[0:28:41] Voice 3: Thank you, David, Vice-Chair Rogers.

[0:28:49] Voice 14: Yeah, it's okay.

[0:28:53] Voice 14: So I actually have a couple of questions.

[0:28:59] Voice 14: I'll start with the one around the provisions

[0:29:02] Voice 14: from the province.

[0:29:04] Voice 14: Am I correct that, and I read your report earlier,

[0:29:08] Voice 14: I'm sorry, this is very difficult to talk.

[0:29:12] Voice 9: Not used to it.

[0:29:13] Voice 9: No, I might move

[0:29:14] Voice 14: over there when we take a break.

[0:29:20] Voice 14: In every case of the change to the Act,

[0:29:25] Voice 14: is it correct that the local trust committee

[0:29:26] Voice 14: will make a decision as to whether or not

[0:29:29] Voice 14: they want to do the step, i.e. waive a public hearing

[0:29:34] Voice 14: or not have one, delegate authority for DDPs and DPs

[0:29:41] Voice 14: and make decisions about, well, maybe not in the notice,

[0:29:44] Voice 14: about being able to give notice electronically as opposed to,

[0:29:48] Voice 14: in the other cases, will it be the LTC that decides

[0:29:51] Voice 14: whether or not they want to do those?

[0:29:53] Voice 9: Yeah, that's correct.

[0:29:54] Voice 9: The Local Trust Committee would have to, by bylaw, if it wants to.

[0:30:00] Voice 9: delegate anything to staff so it would be a bylaw of the trust committee so yes it's a trust

[0:30:05] Voice 9: committee's decision uh i don't suspect all the trust committees are going to want to do it the

[0:30:10] Voice 9: same or maybe nobody wants to do it uh for the public hearing waiving it's a little bit different

[0:30:17] Voice 9: because the legislation currently says that you have to have a public hearing but you can waive

[0:30:23] Voice 9: it if your land use bylaws consistent with your LCP the new legislation says that you don't need

[0:30:30] Voice 9: to have a public hearing if you're consistent with the LCP so you don't actually have to waive it you

[0:30:36] Voice 9: don't pass resolutions to waive it however you do have to tell people when push reading is under the

[0:30:43] Voice 9: new legislation and that's a change so we'll have to figure out what that means for how we process

[0:30:51] Voice 9: process applications um and then if you do go to a public hearing there's new requirement for

[0:30:58] Voice 9: advertising they've removed the requirement to be in two editions of the newspaper and it's set up

[0:31:04] Voice 9: and they've actually gotten out so the default is two editions of the newspaper but the default also

[0:31:11] Voice 9: says uh if that's not available that you've made your best efforts so you could use some other

[0:31:17] Voice 9: means yeah and that's great because

[0:31:19] Voice 14: that makes no sense in the gambier local trust area to advertise

[0:31:22] Voice 14: in this in the newspaper up in seashore right because nobody on the island or very few people

[0:31:28] Voice 14: really yeah but

[0:31:30] Voice 4: for clarity with regards to the delegation of authority that would happen once

[0:31:34] Voice 4: right

[0:31:35] Voice 14: i understand yes

[0:31:36] Voice 4: i understand every time no no but i understand

[0:31:38] Voice 14: but the local the trustees

[0:31:39] Voice 14: would get together and say we want to be able to allow our staff to do this or we don't

[0:31:44] Voice 14: we want to continue to make that decision ourselves and

[0:31:47] Voice 4: the grander discussion around that

[0:31:49] Voice 4: is we operate 15 different corporate units do you want to keep do you want to make this more

[0:31:56] Voice 4: efficient or do you want to retain right you know it's the it's a long-standing honest trust

[0:32:00] Voice 4: question

[0:32:01] Voice 14: okay so my other question is the same question i've been asking and everybody and it's

[0:32:07] Voice 14: not just me everybody's been asking for seven years we're back into a tough recruitment period

[0:32:12] Voice 14: And I'm particularly interested in the north because I'm entirely conscious of the capacity that we've run into with the two recent planners leaving.

[0:32:24] Voice 14: Anybody got any great ideas of what we're going to do about it?

[0:32:27] Voice 14: Because this has been a cycle I've been through probably three times in the northern office in my seven years.

[0:32:35] Voice 14: And we're back in it and it sounds more dire than ever.

[0:32:38] Voice 14: um perhaps if it's harder to recruit for forever but we're down down i mean i mean

[0:32:46] Voice 14: shouldn't call because they're very capable people but we basically have two part-time planners and

[0:32:51] Voice 14: two full-time planners and a regional planning manager who's acting like an island planner for

[0:32:57] Voice 14: two islands which is not what should be happening as we all know so how are we going to do we have

[0:33:03] Voice 14: a thought process about how we're going to solve that we have a thought process but you said great

[0:33:07] Voice 14: right ideas

[0:33:08] Voice 4: and so i can categorically say we don't have any bright ideas we just have some

[0:33:14] Voice 4: ideas um what this will wither away against if it becomes increasingly dire is the notion of the

[0:33:23] Voice 4: long-range work um contracted outward um you know we are i think by the change we've made we've

[0:33:34] Voice 4: We've already broken down the silos between the various offices so that we can have other

[0:33:39] Voice 4: jurisdictions that have some soft times assisting in the north or vice versa, right?

[0:33:49] Voice 4: It's our dominant piece of consideration that the trust is trying to maintain.

[0:33:56] Voice 14: Yeah, obviously things will come slow down, things

[0:34:02] Voice 15: are going to slow down.

[0:34:04] Voice 9: yeah and you'll see my direct report that the application point is down which is normal for

[0:34:12] Voice 9: this time of year so it's not

[0:34:13] Voice 9: too bad and you

[0:34:15] Voice 9: know that crisis is manageable but come the spring of

[0:34:18] Voice 9: next year when we expect things will go back up again that could become a problem okay

[0:34:25] Voice 3: uh

[0:34:26] Voice 3: sue ellen i'm going to go to you i think you saw me raise my hand up to say i've seen you i'm going

[0:34:30] Voice 3: going to try and make an effort to do that when i see your hand go up yeah

[0:34:33] Trustee Fast: thank you i did see that

[0:34:34] Trustee Fast: and uh yeah i'm i'm aware as trustee rogers is of the pressure on the northern office

[0:34:42] Trustee Fast: and um i think we've got a also a little opportunity that we didn't have in previous

[0:34:47] Trustee Fast: years in the question of uh whether or not to move that office and what advantages there could be

[0:34:55] Trustee Fast: should that at least not be something that we pursue

[0:34:59] Trustee Fast: now that the ownership of the office has changed.

[0:35:03] Trustee Fast: And so things are a little different this year.

[0:35:10] Voice 3: Okay, thank you.

[0:35:11] Voice 3: Any other questions for the director on this?

[0:35:14] Voice 3: So while we're on sort of the labor situation,

[0:35:18] Voice 3: I just want to make mention and recognize

[0:35:20] Voice 3: that on your bylaw enforcement component,

[0:35:24] Voice 3: I was very grateful to see Warren Dingman

[0:35:25] Voice 3: come to Sulston Island.

[0:35:27] Voice 3: to assist us in there because obviously many of these matters that violent person does is timely

[0:35:32] Voice 3: and um and so i'm grateful that he's making himself available to do that but i'm also

[0:35:38] Voice 3: cognizant of the fact that you can't do all of it so i just want to acknowledge um warren's uh

[0:35:44] Voice 3: service yeah thank you i'm wearing some blindness you probably heard that all right any other

[0:35:51] Voice 3: questions otherwise we'll go back to you for the wrap-up of your report or are you done

[0:35:56] Voice 9: oh

[0:35:56] Voice 3: sorry i'm done

[0:35:57] Voice 9: thank you thank you and

[0:35:59] Voice 3: now i noticed that uh director mobs has joined us

[0:36:03] Voice 3: and um we jumped over her uh follow-up action report section and so perhaps perhaps uh julia

[0:36:09] Voice 3: thank you for coming in um and uh i'll just turn it over to you to uh address your follow-up action

[0:36:15] Voice 3: items obviously the bulk of your work is coming to us later in the package to council um but uh

[0:36:21] Voice 3: Now you go ahead with what you need to report trustee.

[0:36:24] Voice 2: Okay, thanks Mr. Chair, nice to see you all.

[0:36:26] Voice 2: So nothing new has been added to my section

[0:36:28] Voice 2: of the follow-up action list and nothing has been removed.

[0:36:32] Voice 2: So I don't think I need to speak to too much there.

[0:36:35] Voice 2: Although I will mention that Trustee Fast

[0:36:38] Voice 2: sent me an email regarding item number two,

[0:36:41] Voice 2: the employee family and assistance program for trustees.

[0:36:44] Voice 2: So the item that's on the follow-up action list

[0:36:45] Voice 2: relates to the new term of trustees,

[0:36:47] Voice 2: which comes into term in November next year.

[0:36:52] Voice 2: But I've been alerted that there was no email

[0:36:54] Voice 2: that went out from our benefits provider

[0:36:56] Voice 2: to let existing trustees know that the EFAP program

[0:36:59] Voice 2: was added to their benefits.

[0:37:01] Voice 2: So I'm going to follow up with them.

[0:37:03] Voice 2: There should have been an email that went out

[0:37:04] Voice 2: so that everyone knows where they can access that resource.

[0:37:08] Voice 2: So just to confirm for everybody,

[0:37:10] Voice 2: existing trustees do have the Employee Family Assistance

[0:37:12] Voice 2: Program added to their benefits currently,

[0:37:14] Voice 2: and I'll make sure there's proper communications

[0:37:18] Voice 2: So that's all I need to say about follow-up action.

[0:37:20] Voice 2: If there's no questions,

[0:37:21] Voice 2: I can give you a very brief director's update.

[0:37:24] Voice 3: Any questions?

[0:37:25] Voice 3: Nope, so over to you for your update.

[0:37:28] Voice 2: Okay, so as you know,

[0:37:29] Voice 2: FPC made some positive changes to the budget

[0:37:33] Voice 2: at their meeting last week.

[0:37:34] Voice 2: It was a very quick turnaround to get those changes reflected

[0:37:37] Voice 2: in the draft budget, update all the reports,

[0:37:40] Voice 2: and then get them into the executive committee agenda

[0:37:43] Voice 2: sort of a day and a half later.

[0:37:45] Voice 2: So as the chair mentioned,

[0:37:46] Voice 2: all of that information is later in this package and you'll be able to see the results of the

[0:37:49] Voice 2: changes that FPC made. I can speak about them at that point. So once that is completed, I've

[0:37:56] Voice 2: been able to direct some time to following up on the emails that I was forced to ignore for about

[0:38:01] Voice 2: a week and a half as I focused on the budget. So that's been my focus at the start of this week.

[0:38:06] Voice 2: And HR continues to keep us busy. We've got a number of hiring competitions. I think you spoke

[0:38:10] Voice 2: about some of those already. We're hoping to get some bodies and seats soon, especially to assist

[0:38:16] Voice 2: the north as they are they're depleted in staffing resources and of course assisting the cao and the

[0:38:22] Voice 2: rollout of our vaccine mandate we've got those dates they're going to come up sooner than we

[0:38:25] Voice 2: think so we're having some discussions around that and that's it for me any

[0:38:31] Voice 3: questions from the

[0:38:32] Voice 3: director no okay julia thank you very much for your um work i appreciate it and um we're looking

[0:38:40] Voice 3: forward to the discussion at council as i'm sure that you are all right so let's continue on to uh

[0:38:47] Voice 3: Director of Trust Area Services, Claire Frater,

[0:38:51] Voice 3: who constantly has the largest follow-up action list.

[0:38:54] Voice 3: And I will note that also is responsible

[0:38:57] Voice 3: for the trust policy statement

[0:39:00] Voice 3: and in support of Executive Committee's commitment

[0:39:02] Voice 3: to direct that work.

[0:39:03] Voice 3: So I want to thank you and your team very much

[0:39:05] Voice 3: for everything you do.

[0:39:06] Voice 3: And I'll turn it over to you for your follow-up action.

[0:39:10] Voice 8: Thank you very much, Chair.

[0:39:12] Voice 8: So yes, as you might be aware,

[0:39:15] Voice 8: we've certainly had the bid process

[0:39:16] Voice 8: for the policy statement um as a dominant project but there still has been some progress on some

[0:39:21] Voice 8: items on your follow-up action list um i will say with regard to number three that is moving into a

[0:39:27] Voice 8: near the top spot that we're going to have to reach out to bowen again at some point soon

[0:39:30] Voice 8: and have a conversation about the tax notice but we have not yet initiated that

[0:39:35] Voice 8: um with regard to number five um this is certainly on the motorized vehicle um issue on bowen has

[0:39:43] Voice 8: has certainly come to the forefront again

[0:39:44] Voice 8: with the decision to allow some motorized vehicles

[0:39:46] Voice 8: by the province.

[0:39:47] Voice 8: So I've been in correspondence with staff there,

[0:39:50] Voice 8: just reiterating that we stand available for support

[0:39:53] Voice 8: if it's requested, but no request has yet been received.

[0:39:57] Voice 8: Further down the list here,

[0:39:59] Voice 8: we continue to monitor

[0:40:01] Voice 8: the Canada Nature Smart Climate Solutions Fund.

[0:40:03] Voice 8: As I've mentioned previously,

[0:40:05] Voice 8: it doesn't look like it's a clean fit

[0:40:06] Voice 8: for the Islands Trust side of the house,

[0:40:09] Voice 8: but might fit for Conservancy.

[0:40:11] Voice 8: we've noticed some updates to that page lately but still no specifics have been posted around

[0:40:16] Voice 8: actual grant application opportunities so we'll continue to monitor that for you

[0:40:23] Voice 8: and just following down further we continue to plan for some webinars but are not yet in a

[0:40:28] Voice 8: position to bring you any project charters for consideration you'll see one on your agenda today

[0:40:32] Voice 8: on a different topic than climate change and with regard to number 11 the trust council request for

[0:40:39] Voice 8: a letter around a standby emergency response towing vessel. I'm working with San Juan County

[0:40:44] Voice 8: staff. They have an interest in producing a joint letter and they are currently drafting it. So I'm

[0:40:50] Voice 8: helping with some research on the Canadian side to inform the drafting of that letter. So stay

[0:40:55] Voice 8: tuned. They aren't yet ready to send and they said they'll advise us when they are ready. So if

[0:41:00] Voice 8: executive committee is happy with that approach, I'll continue to just wait for them. And then

[0:41:09] Voice 8: And further on with regard to number 12

[0:41:12] Voice 8: with oil spill work as well,

[0:41:14] Voice 8: we have been invited to participate

[0:41:16] Voice 8: in the environmental response unit for the Zim Kingston

[0:41:20] Voice 8: as it prepares to move to potentially in Nanaimo Anchorage.

[0:41:24] Voice 8: So we haven't yet initiated in that,

[0:41:27] Voice 8: but I have offered some very limited staff time

[0:41:29] Voice 8: such that the work supporting that

[0:41:33] Voice 8: could then inform the briefing you've asked for

[0:41:34] Voice 8: in number 12.

[0:41:35] Voice 8: So we could sort of gently fill out

[0:41:37] Voice 8: with hopefully limited staff time um where and if we can contribute to decision making after a spill

[0:41:44] Voice 8: um and then that would then inform the planning process in terms of how they plan to involve us

[0:41:48] Voice 8: and when so we'll circle back to around that and um number 13 here i think is not it's more

[0:41:56] Voice 8: of an uh an hr matter i think so that i think has been misdefined to me so um we can report

[0:42:01] Voice 8: to that on to you a different way um and then finally i think um you had asked yeah i think

[0:42:08] Voice 8: that's it for now i'm happy to take any questions any

[0:42:12] Voice 15: questions to the director on the fall action

[0:42:14] Voice 15: report um dan rogers um

[0:42:18] Voice 14: it this it sort of arises both from the fuel and from the last minutes so

[0:42:24] Voice 14: there was a motion the last one for correspondence to be sent to uh trustee wolverton and trustee

[0:42:30] Voice 14: of course and related to their request from the chair and that doesn't show up on the follow-up

[0:42:36] Voice 14: action list and i'm and i'm wondering whether that happened or whether it didn't happen and

[0:42:41] Voice 14: it does seem is it is it challenging to get correspondence out the door because it occasionally

[0:42:48] Voice 14: seems like correspondence requests are made and they uh will sit there for quite a while

[0:42:55] Voice 14: for a while I should say quite

[0:42:58] Voice 15: a while um

[0:42:59] Voice 8: yes that has not happened I'm afraid I dropped that

[0:43:02] Voice 8: one off the list but I've recently just added it back to the top of my list I think this report

[0:43:06] Voice 8: might be somewhat dated so we'll have to look at um I think there's one or two items that haven't

[0:43:10] Voice 8: been added um that is one of them and another one is um relating to the metro 2050 request to

[0:43:17] Voice 8: provide mapping layers um so I have initiated that one and we have offered up the mapping

[0:43:23] Voice 8: leaders and they've expressed thanks and that they will find them useful i don't yet know if

[0:43:27] Voice 8: our js department has already sent them but i've i put everyone in contact with each other so that

[0:43:32] Voice 8: can then happen uh so i will um shortly after this meeting be in touch with trustee wolverton

[0:43:37] Voice 8: um and who's the other trustee morrison

[0:43:40] Voice 8: morrison regarding that request they had yeah so i will

[0:43:44] Voice 8: follow up on that and i will speak to correspondence challenges in my director's report okay

[0:43:50] Voice 14: um any

[0:43:51] Voice 15: other questions for the director um oh

[0:43:55] Voice 14: i do i think i'm wondering about a few of these matters

[0:43:57] Voice 14: and whether they should if they're not going to be pursued whether they should be um come

[0:44:03] Voice 14: off and i sort of started to make a list of them like i was very interested in number six for

[0:44:10] Voice 14: example when it first went on the list but uh i'm wondering if time if we move beyond that or if

[0:44:16] Voice 14: that's still in planning um

[0:44:17] Voice 8: i haven't

[0:44:20] Voice 14: heard about it since for a year now yeah

[0:44:23] Voice 8: um so lisa is not on

[0:44:25] Voice 8: the call but yes she is um i think this is still ticking along in the background as an intention to

[0:44:30] Voice 8: undertake as time permits so i would recommend leaving it there for now because i think she does

[0:44:34] Voice 8: have some ideas about how to provide materials this hasn't come to the top of the list yet

[0:44:39] Voice 8: and

[0:44:39] Voice 14: i think number nine was a time sensitive matter related to the announcement of the

[0:44:43] Voice 14: biosphere and and i know there was some communication back and forth i don't know

[0:44:48] Voice 14: whether we got to but i would have think it would finish is it yeah

[0:44:51] Voice 8: that it should be that is an

[0:44:53] Voice 8: error that should be marked complete okay

[0:44:55] Voice 14: so we could remove number nine and i wondered about also

[0:44:58] Voice 14: um number eight do you think that's been surpassed by and has been overtaken by the

[0:45:05] Voice 14: consultation and the rfd etc likely

[0:45:09] Voice 8: we would mark this complete at your next meeting because we've

[0:45:11] Voice 8: we will have at that point investigated and receive bids and we'll be able to advise you

[0:45:15] Voice 8: on what is being proposed by the various bidders so on your next one i would expect this would be

[0:45:20] Voice 8: complete or you could deem it complete today and we'll take it off for your next meeting

[0:45:25] Voice 14: i think it's to be honest i think it was a different concept is that we're supposed to be

[0:45:30] Voice 14: if there was an idea to get a discussion guide out to trustees so that they had some material

[0:45:35] Voice 14: able to work with over the course of the summer but

[0:45:37] Voice 14: we're we're now into november and well they

[0:45:42] Voice 14: got that yes yeah

[0:45:44] Voice 8: we did provide okay so certainly we can mark that complete and take it off your

[0:45:46] Voice 8: list thank

[0:45:47] Voice 3: you okay thank you and um i you know certainly there are delays in the correspondence

[0:45:55] Voice 3: um based on staffing but also i'll take some responsibility if you're not responding

[0:46:00] Voice 3: quickly enough in some occasions,

[0:46:01] Voice 3: but certainly the letter to Trustee Morrison

[0:46:08] Voice 3: and Jane Wolverton,

[0:46:14] Voice 3: I'm not sure why I'm not remembering

[0:46:16] Voice 3: people's names this morning,

[0:46:19] Voice 3: is something that also dropped off of my list.

[0:46:21] Voice 3: So we should definitely get that out as soon as we can.

[0:46:25] Voice 3: Anything else?

[0:46:26] Voice 3: Otherwise, let's move on to your report.

[0:46:28] Voice 3: Over to you, Director Frater.

[0:46:29] Voice 3: Thank

[0:46:30] Voice 8: you, Chair. So just in terms of what's top of mind for Trust Area Services right now,

[0:46:36] Voice 8: we are trying to recruit a communications specialist. We did not have any successful

[0:46:41] Voice 8: candidates in to the posted competition that we had. So we're now looking at reposting and

[0:46:47] Voice 8: looking for new candidates. We are also, once we've completed the bidding evaluation for the

[0:46:53] Voice 8: policy statement engagement, we will then be moving into another competitive process to find

[0:46:58] Voice 8: assume contracted communication support specific to that process so that remains really a top

[0:47:05] Voice 8: priority along with of course the bid and then subsequent the bid evaluation for the engagement

[0:47:11] Voice 8: process and the subsequent contract negotiation in addition we've got budget consultation as a

[0:47:17] Voice 8: priority so preparing for once council's made a decision that will pivot quickly into preparing

[0:47:22] Voice 8: the survey and subsequent materials and rolling out the materials that were approved by financial

[0:47:27] Voice 8: planning committee. We are also working on the living in the trust area mailing project which

[0:47:33] Voice 8: involves updating publications and it's been a very collaborative project with multiple staff

[0:47:38] Voice 8: throughout the organization providing advice on what should be provided to new purchasers

[0:47:43] Voice 8: in terms of the volume type and different types of information we could provide. So that's an active

[0:47:50] Voice 8: project as well and also ticking along is the Crown land agreement negotiations where we are

[0:47:56] Voice 8: finally getting ready to actually draft agreements with various parties so with those are the

[0:48:03] Voice 8: highlights I'll take any questions on that and then I'm hoping to take five minutes to talk

[0:48:07] Voice 8: about local trust committee advocacy which we could do now or we could do at that section of

[0:48:11] Voice 8: the agenda I have a number of questions for the chairs okay

[0:48:16] Voice 3: well let's see if there's any questions

[0:48:17] Voice 3: on your report nope not seeing any so what's the pleasure of the EC here do you want to discuss

[0:48:25] Voice 3: us a five-minute advocacy topic with the director or do you want to cover that when we get to the

[0:48:31] Voice 3: advocacy uh topics in um in the agenda let's do it now i think we have two nods let's do it now so

[0:48:41] Voice 3: dr fader over to you okay

[0:48:44] Voice 8: thank you very much um so we've got a number of we have been working our

[0:48:47] Voice 8: way through local trust committee advocacy requests but there's still a number of outstanding

[0:48:50] Voice 8: ones some of which have been sitting for quite a number of months so i just thought i'd bring

[0:48:54] Voice 8: them to your attention and you can advise me of what you know and whether there's any you know

[0:49:00] Voice 8: let us know as to the urgency or whether you've got any advice. So there is one from the main

[0:49:05] Voice 8: local trust committee asking trustee Maude to draft a response to the South Gulf Islands

[0:49:11] Voice 8: wayfinding. We haven't yet heard anything regarding that request we've just been through the follow-up

[0:49:17] Voice 8: action list so that's one we're going to find out more on. The next is a North Pender letter to CRD

[0:49:23] Voice 8: magic lake sewer and water committee requesting a plan for water quality improvements for magic lake

[0:49:28] Voice 8: the next is prohibiting the north pender local trust committee wants to advocate to prohibit

[0:49:34] Voice 8: helicopter use in the trust area another one from saturna which has been sitting for more than a

[0:49:39] Voice 8: year is writing to support interim sanctuary zones for southern resident killer whale

[0:49:45] Voice 8: we also have saturna looking to advocate around whale watching boats those two letters have been

[0:49:52] Voice 8: sitting with trustee middleton i think for almost a year now and then finally for thetis advocacy to

[0:49:58] Voice 8: forest lands and natural resource operation regarding the cleanup of an abandoned property

[0:50:02] Voice 8: on fall debts so those are the ones that remain outstanding um so if you have um a role in any

[0:50:09] Voice 8: of those or have any advice to us about moving them forward we would appreciate it

[0:50:16] Voice 5: no immediate

[0:50:18] Voice 5: advice oh well

[0:50:19] Voice 5: go ahead

[0:50:21] Voice 13: i know the subterranean letters were discussed at the last uh meeting and

[0:50:25] Voice 13: And they just, they agreed to just leave them on the list for now.

[0:50:27] Voice 13: Something about the information, timing wasn't right yet, if I recall.

[0:50:33] Voice 13: And I don't, sorry, I don't have the specifics as to why,

[0:50:35] Voice 13: but they were discussed and agreed that they weren't to be pushed out the door yet.

[0:50:43] Voice 13: Northender, the newest one just was added,

[0:50:46] Voice 13: just this last meeting regarding CRE and the quality of Magic Lake.

[0:50:50] Voice 13: and

[0:50:54] Voice 13: that's a brand new request.

[0:50:56] Voice 13: The helicopter one was from earlier

[0:50:58] Voice 13: and I

[0:50:59] Voice 13: still think they're interested

[0:51:02] Voice 13: in advocacy. I think that's more related

[0:51:04] Voice 13: to the change in

[0:51:06] Voice 13: behavior that

[0:51:09] Voice 13: there's an expectation

[0:51:10] Voice 13: that I can build my house and come and go

[0:51:12] Voice 13: to the helicopter and that

[0:51:14] Voice 13: is that maybe

[0:51:16] Voice 13: that's a policy conversation that should be

[0:51:18] Voice 13: happening at the policy level.

[0:51:19] Voice 13: level of you know is that a vision of the future of the of the islands that that is a

[0:51:28] Voice 13: so expected transportation service so

[0:51:33] Voice 8: if i might this is one that's a bit tricky because if the

[0:51:36] Voice 8: request is from a local trust committee asking us to prohibit helicopter use throughout the trust

[0:51:40] Voice 8: area so really this is one that i feel needs um probably to come to the executive for direction

[0:51:45] Voice 8: um because of course that would be a fairly big ask of transport canada um given we've got you

[0:51:50] Voice 8: you know, Helijet and many other helicopter services operating in the region.

[0:51:54] Voice 13: Their issue was not about scheduled services and all that.

[0:52:00] Voice 13: It was about homeowners building a house and then transferring from the lower mainland to their house and back again,

[0:52:07] Voice 13: rather than ferries and float lanes and other ways that islanders have traditionally traveled to the islands.

[0:52:15] Voice 13: there's a there's a observed or perceived increase in private helicopter use to private homes

[0:52:24] Voice 13: and that's so it may be if we you know i i think it's a policy statement issue that should come up

[0:52:30] Voice 13: through the engagement process uh potentially could be a way to resolve it

[0:52:35] Voice 8: okay okay so at

[0:52:38] Voice 8: this time staff will not be drafting anything until we get a little bit more clear direction

[0:52:43] Voice 3: Mayor Mrakas. Thank

[0:52:45] Trustee Fast: you. I was just going to say similar to trustee Patrick,

[0:52:50] Trustee Fast: vice chair Patrick, maybe we could ask the LTC to refer this to the trust policy statement

[0:52:57] Trustee Fast: project because they're talking island trust area wide and that's policy statement territory and

[0:53:07] Trustee Fast: And that would just be a way to, just a suggestion.

[0:53:13] Trustee Fast: Thank you.

[0:53:18] Voice 14: Okay.

[0:53:20] Voice 14: I'll just say that on Maine,

[0:53:24] Voice 14: I'll ask Trustee Monn again,

[0:53:26] Voice 14: but it was specifically delegated to him, not to me.

[0:53:30] Voice 14: All of my letters have gone out.

[0:53:32] Voice 8: And we can certainly follow up with him directly.

[0:53:35] Voice 8: I'll

[0:53:35] Voice 14: follow up with him, we have a meeting next week,

[0:53:40] Voice 14: next monday and i'll ask him i'll follow up with

[0:53:43] Voice 1: him before but i'll

[0:53:43] Voice 14: also bring it up at the ltc

[0:53:46] Voice 8: okay that would be great and it would be great to encourage him to run it past staff because

[0:53:50] Voice 8: of course we'd like to review all letters for language consistent to reconciliation

[0:53:54] Voice 14: that's what he's supposed to do yes thank

[0:53:56] Voice 8: you yeah

[0:53:58] Voice 3: and i'll just follow up with respect to

[0:54:00] Voice 3: the valdez island thing um i have a letter actually drafted that i've just written

[0:54:05] Voice 3: that was awaiting outcomes of this summer season's activities

[0:54:10] Voice 3: because there was a commitment from the province

[0:54:12] Voice 3: to deal with it this year.

[0:54:14] Voice 3: And honestly, I don't know if they have or not.

[0:54:16] Voice 3: I certainly haven't heard any reports,

[0:54:18] Voice 3: but it's

[0:54:19] Voice 1: one of those things

[0:54:20] Voice 3: we wouldn't likely hear.

[0:54:21] Voice 3: But if that has not happened already,

[0:54:23] Voice 3: then I can just send that letter to the respective authority

[0:54:27] Voice 3: that has made those commitments to get that cleaned up.

[0:54:30] Voice 3: They've made the commitment.

[0:54:31] Voice 3: They had the budget years ago.

[0:54:33] Voice 3: it just doesn't happen because they couldn't secure a contractor in fact I tried to connect

[0:54:38] Voice 3: a contractor to them and we'll see how that all turns out but I don't know that is priority on

[0:54:45] Voice 3: your list okay

[0:54:46] Voice 8: all right that's helpful thank you everyone I'm not feeling a sense of urgency

[0:54:49] Voice 8: around any of those so that's helpful for us to know at the staff level thank you very much

[0:54:54] Voice 3: anything else for the director otherwise back that was your additional item was five minutes

[0:54:59] Voice 3: on that topic so then that concludes that so thank you very much um so director legislative

[0:55:04] Voice 3: services department teal you have a number of items in your uh copper that you're bringing

[0:55:11] Voice 3: towards us so over to you

[0:55:13] Voice 10: okay

[0:55:14] Voice 3: so

[0:55:16] Voice 10: the first one is uh under julia's bailey white not sure if uh

[0:55:23] Voice 10: She has that done for this agenda.

[0:55:28] Voice 10: The Trust Council Meeting Procedures Bylaw is on this agenda

[0:55:32] Voice 10: and for Trust Council consideration at the next meeting.

[0:55:37] Voice 10: The 2.1.2, that's the Code of Conduct, and that is also on the agenda.

[0:55:47] Voice 10: And then lastly, the questions about RWMs and whether they can be debated or not.

[0:55:52] Voice 10: i just got advice from the ministry uh yesterday so i haven't prepared a report

[0:55:59] Voice 10: and i think if if you're in agreement we could leave that until the march meeting

[0:56:03] Voice 10: and report on that and then i did this morning get legal advice on the trust council procedure

[0:56:10] Voice 10: by law amendments that we're proposing and we can run through that a little later on

[0:56:17] Voice 3: okay um so on the rw on question will be satisfied to put that out till march

[0:56:24] Voice 14: i think so i mean that was it's not i don't think it's urgent okay

[0:56:28] Voice 3: great okay so

[0:56:30] Voice 3: is there any

[0:56:30] Voice 3: questions then for the director on the report no did you have a overall report

[0:56:37] Voice 10: um not not really

[0:56:38] Voice 10: just working on procedure and trust council stuff going forward okay thank you then so that concludes

[0:56:46] Voice 3: the initial section here we're at 10 o'clock if it's all right we'll continue through the local

[0:56:52] Voice 3: trust committee chair updates and the conservancy update and then perhaps we'll just have a short

[0:56:56] Voice 3: break uh before we jump into the council meeting preparation is that all right with everybody

[0:57:01] Voice 3: so let us then move on to local trust committee chair updates i think i'm going to start uh with

[0:57:08] Voice 3: uh uh counselor and trustee sue ellen fast to start us off with your areas and then we'll come

[0:57:14] Voice 3: back to the room here okay

[0:57:17] Trustee Fast: thank you uh well since our wednesday uh quick telephone call in the

[0:57:21] Trustee Fast: morning uh i haven't had any meetings uh get gambier tomorrow uh in north vancouver gambier

[0:57:27] Trustee Fast: local trust committee um and then uh bowen island council on um monday night uh uh and then uh

[0:57:39] Trustee Fast: uh trust conservancy uh but i'll follow up with that in the next item okay

[0:57:45] Voice 3: thank you very much

[0:57:48] Voice 14: Dan

[0:57:48] Voice 3: Rogers, do you want to pick it up from there?

[0:57:50] Voice 14: Sure. Again, I haven't had any LTC meetings since Galeano, which was almost a week and a half ago.

[0:57:58] Voice 14: And I reported on that last week.

[0:58:03] Voice 14: I mostly have been dealing with a lot of correspondence, mostly from Galeano,

[0:58:09] Voice 14: um related to the various applications that are there working through a petition that's

[0:58:17] Voice 14: coming related to crystal mountain and then there are two uh there are two affordable house

[0:58:24] Voice 14: two housing projects affordable housing projects that are attract that attract consistent and

[0:58:30] Voice 14: ongoing correspondence and uh public commentary both uh directly to the local trust committee

[0:58:36] Voice 14: to myself and to and publicly um it's it's busy on galeano other than that uh the um there is not

[0:58:47] Voice 14: yeah there hasn't been a lot of activity i have can be tomorrow and then next week i have both

[0:58:51] Voice 14: nana and gabriella so it will be a busier week next week compared to local trust communities i

[0:58:58] could have

[0:58:58] Voice 14: i should say that as director freighter indicated we stopped receiving the zim kingston

[0:59:05] Voice 14: in updates um the last i heard was that they were looking at transiting to to uh the nine

[0:59:13] Voice 14: but i haven't had that confirmed i was checking my emails and so that i assume they're still

[0:59:18] Voice 14: anchored out here off victoria

[0:59:20] Voice 3: i checked the location the other day it's still anchored yeah

[0:59:22] Voice 14: so i'm not sure what the delay is but they're maybe they can't but anyway just just to let

[0:59:28] Voice 14: you know and of course you wrote and said don't put it in this other compound um which is you

[0:59:35] Voice 14: know it's interesting of course you probably all saw the story about those things that barge broke

[0:59:40] Voice 14: loose in English Bay and it's it's still on it's like a block and a half from where I live in

[0:59:44] Voice 14: Vancouver and right on the beach and they can't couldn't get it off yesterday I mean so there's

[0:59:49] Voice 14: dangers in having these things

[0:59:51] Voice 3: and yesterday would have been the day to get it off and they

[0:59:53] Voice 14: couldn't get it off they had a tug out there all all day and he couldn't move it um so

[1:00:00] Voice 14: I think they're going to need more than one.

[1:00:01] Voice 3: Well, they need the king tides in December,

[1:00:03] Voice 3: but in the meantime, it could break up on the beach.

[1:00:06] Voice 14: So, it looks

[1:00:08] Voice 14: pretty secure and intact.

[1:00:10] Voice 14: I mean, it's well

[1:00:11] Voice 14: up on the beach.

[1:00:12] Voice 14: And, in fact,

[1:00:14] Voice 14: there's been lots of... Anyway, we won't get

[1:00:16] Voice 14: distracted by all the stories

[1:00:17] Voice 14: about how it's going to be turned into a nightclub, but

[1:00:20] Voice 14: on the beach.

[1:00:22] Voice 14: Anyway, thank you. That's my report.

[1:00:23] Okay,

[1:00:24] Voice 3: thank you, Dan. Laura Patrick?

[1:00:26] Voice 13: I have nothing

[1:00:28] Voice 13: to

[1:00:29] Voice 13: to report um i'm sure you'll probably talk about the exciting kickoff of ganges gathers i'll let

[1:00:36] Voice 13: you do that that's where my time's been focused on all

[1:00:40] Voice 3: right well we actually haven't had a meeting

[1:00:42] Voice 3: since the last teleconference but indeed as lauren has pointed out on soul spring island

[1:00:47] Voice 3: the uh ganges village task force consultant that has been engaged is uh has got a

[1:00:55] Voice 3: a launch of the public engagement strategy

[1:00:59] Voice 3: and it's called Ganges Gathers

[1:01:01] Voice 3: and some really beautiful material

[1:01:06] Voice 3: and a very prodigal, thoughtful approach

[1:01:08] Voice 3: to engage with community over the next 10 days,

[1:01:13] Voice 3: I guess probably it is.

[1:01:14] Voice 3: There you go.

[1:01:15] Voice 3: Thank you.

[1:01:15] Voice 3: Great color.

[1:01:17] Voice 3: And I look forward to a successful reporting back

[1:01:21] Voice 3: and a successful gathering of information

[1:01:24] Voice 3: from the salt spring islanders um this has been a this is a long long long standing project of the

[1:01:33] Voice 3: um and then uh with that i'll just say that coming up on uh tomorrow in fact is the salt

[1:01:42] Voice 3: spring island agricultural alliance uh meeting gathering that we have uh in the evenings uh about

[1:01:50] Voice 3: once a month at the moment which has been a very successful way of building a relationship and

[1:01:55] Voice 3: understanding with the agricultural community on the island and the salt spring ltc um we we delve

[1:02:02] Voice 3: into lots of different topics and um we certainly know and appreciate each other uh more uh than

[1:02:10] Voice 3: let's say a year ago when we weren't having these things and so it's certainly positive and i can

[1:02:16] Voice 3: see maybe more of that potential in the future um cd silent was cancelled yesterday because of the

[1:02:24] Voice 3: staff shortages and and not a very strong agenda and so we'll be picking up on that in the coming

[1:02:31] Voice 3: month i guess um there's a number of other things that are just constantly ongoing um with respect

[1:02:40] Voice 3: with respect to correspondence and other things,

[1:02:42] Voice 3: but that's all I'll report now.

[1:02:47] Voice 3: So that covers us off for Local Trust Committee

[1:02:50] Voice 3: Chair updates, Island Trust Conservancy liaison,

[1:02:54] Voice 3: Trustee or Vice Chair Fast,

[1:02:57] Voice 3: you're a representative to the Island Trust Conservancy.

[1:02:59] Voice 3: I think your meeting is coming up next week,

[1:03:01] Voice 3: but do you have anything to report?

[1:03:04] Trustee Fast: Sure, just that Financial Planning Committee last week,

[1:03:09] Trustee Fast: I think our Islands Trust Conservancy's request survived the process so far.

[1:03:16] Trustee Fast: So we'll see what happens at Trust Council.

[1:03:18] Trustee Fast: That's the request for a part-time fund development specialist.

[1:03:24] Trustee Fast: And meeting schedule is there.

[1:03:29] Trustee Fast: This year, the Islands Trust Conservancy meeting schedule hasn't aligned very well with financial planning committee.

[1:03:37] Trustee Fast: committee so anyway it just seems to me um i hope that next year is a little better for being able

[1:03:44] Trustee Fast: to um uh have the islands trust uh be ready for the i guess it's the budget cycle really um

[1:03:53] Trustee Fast: the earlier the meetings of the islands trust board uh islands trust insurgency board uh have

[1:04:01] Trustee Fast: sort of been like a week after uh things were due and things so i don't know how it'll be next year

[1:04:08] Trustee Fast: That's just my impression.

[1:04:10] Trustee Fast: So we meet next week, Tuesday.

[1:04:12] Trustee Fast: A couple of us will be coming in remotely to that meeting,

[1:04:16] Trustee Fast: but we'll be considering some of the same kinds of things

[1:04:18] Trustee Fast: as Trust Council in terms of changes

[1:04:21] Trustee Fast: to our meeting procedures by law

[1:04:25] Trustee Fast: to permit more electronic meetings and that kind of thing.

[1:04:28] Trustee Fast: And the new copy of the new issue

[1:04:32] Trustee Fast: of the Heron newsletter is out.

[1:04:35] Trustee Fast: And so I think it'll be included in the Trust Council package, I believe.

[1:04:40] Trustee Fast: Anyway, that's my report.

[1:04:43] Voice 3: Thank you, Trustee Fast.

[1:04:46] Voice 3: And thank you for just reminding me about the FPC.

[1:04:48] Voice 3: Indeed, that FPC meeting happened there on the afternoon of the mid-morning of the 7th of last week after RBC telecom.

[1:04:58] Voice 3: on and just report that FPC did a very thorough analysis

[1:05:04] Voice 3: of the budget and came back with some recommendations

[1:05:07] Voice 3: to make more cuts and that chair of FPC Peter Grove

[1:05:12] Voice 3: is certainly driving that message home

[1:05:15] Voice 3: to get that budget request down.

[1:05:17] Voice 3: And that's reflected in the work that we'll see later today.

[1:05:21] Voice 3: So grateful for the work of that committee for sure.

[1:05:26] Voice 3: so then that covers this section of the agenda so we're going to move into trust council meeting

[1:05:31] Voice 3: preparation here uh next but let's have a five minute recess and uh we'll come back is that

[1:05:36] Voice 3: right 10 minute recess oh and it takes me four minutes to okay 10 minutes so

[1:05:43] Voice 3: we're going to

[1:05:43] Voice 3: return at uh 11 or 10 17

[1:05:47] Voice 7: all

[1:05:48] Voice 3: right yes

[1:16:10] Voice 7: please okay uh

[1:16:13] Voice 3: everybody welcome back to the executive

[1:16:16] Voice 3: committee of uh november the 17th grateful to be here on coastal territory let us continue

[1:16:25] Voice 3: with um trust council meeting preparation um this is the bulk of our agenda here today although

[1:16:32] Voice 3: we've certainly got a number of other projects later section eight as well yeah and so as has

[1:16:40] Voice 3: been historically my uh method of managing this process is i'm going to go through each section

[1:16:46] Voice 3: starting with section 7.1, then 7.2, 7.3, 7.4, 7.5.

[1:16:53] Voice 3: And I'm just going to ask at each one of those sections

[1:16:56] Voice 3: whether there's any of these items that need to be discussed.

[1:17:01] Voice 3: Otherwise, we'll just advance them to council as presented,

[1:17:06] Voice 3: and I'll do that all by general consent.

[1:17:09] Voice 3: But I do want to start us off by providing the CAA

[1:17:12] Voice 3: the opportunity to introduce this section for sure

[1:17:16] Voice 3: and perhaps the directors to introduce

[1:17:18] Voice 3: their other sections accordingly.

[1:17:20] Voice 3: But, CEO, if you have any remarks about how to proceed,

[1:17:23] Voice 3: I'd like to try and proceed as smoothly

[1:17:27] Voice 3: and effectively as we can

[1:17:28] Voice 3: to try and not end up running the meeting too late today.

[1:17:33] Voice 3: So, CEO Hotson-Potter, over to you.

[1:17:35] Voice 4: I don't have much to add.

[1:17:35] Voice 4: It's all in front of us.

[1:17:36] Voice 4: Mr. Chair, as long as we spend a few moments

[1:17:38] Voice 4: on the actual schedule,

[1:17:41] Voice 4: as well as the other items.

[1:17:43] Voice 4: and

[1:17:43] Voice 3: that schedule is at what page is it 7.9 so

[1:17:49] Voice 4: it's at the very end

[1:17:50] Voice 3: so okay very good yeah so

[1:17:52] Voice 4: i've

[1:17:52] Voice 3: got that printed out separately here because indeed we need to reflect carefully on that

[1:17:57] Voice 4: i'd like to speak to 715 717 and

[1:18:01] Voice 3: 711. okay 715 717 and 711 is there anything that else that

[1:18:08] Voice 3: anybody wishes to speak to in that 7.1 section of the agenda uh i'll go to uh vice chair fast first

[1:18:18] Trustee Fast: yeah thank you um 7.15 yeah

[1:18:23] Voice 3: we got that one already okay

[1:18:25] Trustee Fast: sorry

[1:18:26] Voice 3: uh other vice chairs anything

[1:18:30] Voice 3: Anything in the 7.1 seconds?

[1:18:31] Voice 3: 7 and 8.

[1:18:33] Voice 3: 7.18?

[1:18:34] Voice 3: Thank you.

[1:18:39] Voice 15: I have

[1:18:40] Trustee Fast: 7.10,

[1:18:42] Voice 15: please.

[1:18:45] Voice 3: 7.10, thank you.

[1:18:49] Voice 3: So we now have both 7.15, 7.17, 7.18, 7.10, 7.11.

[1:18:56] Voice 3: Anything else?

[1:18:58] Voice 14: I just have a quick question about the CAO report.

[1:19:02] Voice 14: it but it's okay we're

[1:19:04] Voice 3: pulling that at 7.15 oh okay yeah

[1:19:08] Voice 3: so then i'm going to advance to council

[1:19:10] Voice 3: then as presented items 7.11 7.12 7.13 7.14 7.16 7.19 we okay with that yes all right and so by

[1:19:34] Voice 3: by general consent.

[1:19:35] Voice 3: So you got that right?

[1:19:36] Voice 3: Yes, thank you.

[1:19:37] Voice 3: Thank you.

[1:19:37] Voice 3: So let us go then to 7.1.5 and we'll start with the CAO

[1:19:42] Voice 3: to speak to his report and then we'll go to questions.

[1:19:44] Voice 3: Thank you, Mr. Chair.

[1:19:45] Voice 4: On page 43, electronic meetings.

[1:19:47] Voice 4: You see that I'm somewhat clear and somewhat not clear

[1:19:51] Voice 4: as we talk about electronic meetings.

[1:19:54] Voice 4: And that's because we are somewhat clear

[1:19:56] Voice 4: and somewhat not clear.

[1:20:00] Voice 4: The provincial health officer provided an order

[1:20:04] Voice 4: order on the 25th and inside it was some you could interpret it a number of ways particularly

[1:20:10] Voice 4: subsection u here's the summary as we understand it and how we're operating the criminal as always

[1:20:17] Voice 4: will correctly face masks are required at the ltc meetings and other public events for all

[1:20:24] Voice 4: participants there are no seating limits for any public events there's no ability to request

[1:20:34] Voice 4: the facts proof of vaccination for any public events those are the three key elements yeah

[1:20:43] Voice 4: which are hard to divine we have asked for subsequent clarification they uh the ministry

[1:20:49] Voice 4: acknowledges there is trouble with some of those interpretations but those are operating principles

[1:20:54] Voice 4: so i'm going to look at those and look at this report and and i will speak to that at trust

[1:21:00] Voice 4: council right that's why i wanted to just clarify those items i know it came up saying that over to

[1:21:10] Voice 4: you okay any

[1:21:10] Voice 3: questions on that particular topic

[1:21:12] Voice 14: uh dan robert just just very briefly and uh your

[1:21:16] Voice 14: report you say on page uh 43 some jurisdictions in the local government sector councils boards

[1:21:23] Voice 14: are providing voluntary information on vaccine status that sort of was stated in the context of

[1:21:30] Voice 14: of the staff has a requirement, but politicians don't.

[1:21:37] Voice 14: And I just, I was unaware of that.

[1:21:40] Voice 14: I don't want to say, are there some jurisdictions that are-

[1:21:43] Voice 14: Yeah,

[1:21:43] Voice 4: I believe the city of Victoria, for instance,

[1:21:45] Voice 4: don't quote me, but though that council

[1:21:48] Voice 4: has volunteered their status to,

[1:21:52] Voice 4: they've made public their status, we're vaccinated.

[1:21:55] Voice 4: Okay, so that for a variety of reasons, which I can't say,

[1:21:59] Voice 4: but one version is you know is providing some comfort to others working with them but the point

[1:22:06] Voice 4: is that there's no ability to request that of a local government elected official right now

[1:22:12] Voice 4: that i'm aware of in the province and some jurisdictions have inoculated themselves

[1:22:18] Voice 4: against concern by indicating that okay okay

[1:22:23] Voice 14: i wasn't aware about that i can't caught my eye

[1:22:25] Voice 14: Yeah, I can.

[1:22:27] Voice 4: I'm letting trustees know that. And I don't know where they may or may not go with this.

[1:22:35] Voice 3: Anything else, Vice Chairs?

[1:22:38] Voice 13: Well, not on that section.

[1:22:39] Voice 3: Okay. So on that topic, I think it would be helpful to have a definition of, you said the word public event.

[1:22:46] Voice 3: In my mind, that means a government held meeting to conduct government, local government business.

[1:22:53] Voice 3: Yeah.

[1:22:54] Voice 3: Anything associated with that is a public event, but obviously not in a broader context.

[1:22:59] Voice 3: Yeah.

[1:23:00] Voice 3: And then the self-declaration of a council of their vaccine status doesn't imply or create any obstacles.

[1:23:07] Voice 3: If one person is not vaccinated and they say, I'm not vaccinated, they still have the right as an elected person to attend.

[1:23:14] Voice 15: Yeah.

[1:23:15] Voice 3: So I think those are important clarifications is that these declarations by other governments doesn't really mean anything.

[1:23:21] Voice 3: thing

[1:23:22] Voice 4: no but i have questions like our staff ask me can you ensure that the elect if i'm going to

[1:23:28] Voice 4: meeting by the election and

[1:23:29] Voice 4: i say i can't

[1:23:31] Voice 3: yeah perfect okay so then um did you want to say

[1:23:38] Voice 3: anything more about your report so then on the report more broadly uh dan rogers i

[1:23:44] Voice 4: think you

[1:23:45] Voice 4: mentioned your point oh

[1:23:46] Voice 3: you mentioned your point uh

[1:23:48] Voice 3: laura patrick

[1:23:49] Voice 13: mine is just the very last

[1:23:50] Voice 13: sentence that we look forward to further responses from community as we progress

[1:23:54] Voice 13: i just encourage i'm not saying it has to be rewarded but you know it's we're looking forward

[1:24:00] Voice 13: to further input it to it it will inform the process going forward something that sounds

[1:24:07] Voice 13: i'm just a little sensitive you know that

[1:24:09] Voice 13: this engagement is about hearing from the community

[1:24:13] Voice 13: is and just further responses just doesn't come across you

[1:24:18] Voice 10: want something deeper something one

[1:24:20] Voice 13: one sentence is plenty just maybe re-examine the wording to or open okay

[1:24:33] Voice 3: anything else

[1:24:36] Voice 3: so i'll just remark that i think there's maybe a few words that spellcheck doesn't hasn't picked

[1:24:42] Voice 3: up because they're right the correct word just the wrong word and maybe a couple of words just

[1:24:47] Voice 3: simply missing so when you're reviewing any of that just give it another scan to try and pick

[1:24:51] Voice 3: up some of those details and um i could provide you maybe some detail if it was necessary but i'm

[1:24:58] Voice 3: not necessarily inclined to do that okay all right then so then we'll move on then there's nothing

[1:25:04] Voice 3: further on 7.15 to 7.1.7 annual strategic plan update briefing um are there some questions there

[1:25:15] Voice 3: does the ceo want to make

[1:25:16] Voice 4: i'd like to speak if i could please yes so

[1:25:18] Voice 4: um this you have been getting

[1:25:21] Voice 4: your quarterly reports and you get reports on the individual projects through the various committee

[1:25:26] Voice 4: reporting processes this is a little more of a narrative around the status of the uh strategic

[1:25:31] Voice 4: plan it's from my perspective when i went through and reviewed the where we are i was not surprised

[1:25:38] Voice 4: but uh i believe there's some significant work is being done over the last almost two years on

[1:25:45] Voice 4: the strategic plan and most of the strategic fund elements will um be significantly advanced by the

[1:25:52] Voice 4: end of this term so i've tried to put that into a narrative that um trustees can consider there will

[1:25:59] Voice 4: i'm sure there'll be lots of discussion and agreement or disagreement on whether or not

[1:26:03] Voice 4: um a given item is um as fulsomely complete as as one might wish but i'd say overall what i'm

[1:26:11] Voice 4: trying to communicate in this report is the trustees and trust council can feel good about

[1:26:15] Voice 4: a fair amount of the work that's been done here and a fair amount of work is exactly what has

[1:26:20] Voice 4: been done let's not avoid the topic that the policy state there's the key element here and

[1:26:25] Voice 4: that is our collective agreement was that the sustained advancement of the islands trust

[1:26:30] Voice 4: for this trust council would be through the identifying important issues and bringing them

[1:26:37] Voice 4: into our authorities the best way possible to the policy statement and the official community

[1:26:42] Voice 4: plan process and ultimately the land use regulation and advocacy that's how the strategic

[1:26:47] Voice 4: plan is set up so you'll see there's a you know 3.2 2.3 there's specific strategies that summarize

[1:26:55] Voice 4: previous work um and so i've made that point that um it will be hollow if some of these things don't

[1:27:04] Voice 4: land obviously the policy statement is a significant piece of that in whatever form

[1:27:08] Voice 4: it ends up taking after we undertake our robust further communications process

[1:27:15] Voice 4: and the notion that the strategic pan is big and wide-ranging possibly too big but i think that

[1:27:24] Voice 4: that's been a well-discussed topic at trust council there are some discrete items that

[1:27:30] Voice 4: That have been accomplished and need further tending, but they have been accomplished.

[1:27:35] Voice 4: We just talked about electronic meetings.

[1:27:37] Voice 4: We talked about the website.

[1:27:40] Voice 4: We talked about the secretariat function.

[1:27:42] Voice 4: Those things now exist in a way they didn't before.

[1:27:45] Voice 4: And we move into a different form of maintenance of those projects.

[1:27:49] Voice 4: So overall, I think it's a reasonably good message and it gives Trust Council a chance to look and see any refinements they wish to undertake.

[1:27:57] Voice 4: And I'm hoping it's not Pollyanna-ish, and I'd take any feedback before this goes as the official document going forward.

[1:28:11] Voice 3: Okay, thank you, sir. Are there any questions through Ellen's house?

[1:28:18] Trustee Fast: Thank you. Yeah, I just, because you asked for feedback, I'd just like to say I really appreciated having this report in here to take a broader overview rather than the ongoing quarterly reports.

[1:28:29] Trustee Fast: and I found it heartening to see how much progress

[1:28:32] Trustee Fast: had been made and that we were on target

[1:28:36] Trustee Fast: in terms of my interpretation of your report.

[1:28:40] Trustee Fast: So anyway, I think, thank you.

[1:28:43] Voice 3: Thank you.

[1:28:43] Voice 3: Thank you.

[1:28:44] Voice 3: Do you want to ask Dan Rogers?

[1:28:46] Voice 14: Yeah, I'll start by saying,

[1:28:48] Voice 14: I also found it encouraging to look at what we've done.

[1:28:51] Voice 14: I had one question, four lines up from the bottom of 56,

[1:28:56] Voice 14: six is a reference to a housing secretariat and i was saying to you huh 56 it talks about

[1:29:10] Voice 14: broadcasting meetings the website housing secretary uh

[1:29:13] Voice 4: no there's a comma that's needed

[1:29:14] Voice 4: between housing and secretariat okay

[1:29:18] Voice 14: because i

[1:29:19] Voice 4: like lord we don't want to create a new function

[1:29:23] Voice 4: i haven't really thought it through well so thank you let's debate that

[1:29:29] Voice 15: later we'll see we'll see

[1:29:30] Voice 15: let's just not sure that's not directed at this time okay

[1:29:33] Voice 14: so i just wanted to see i will cause

[1:29:36] Voice 14: me some profusion yeah

[1:29:38] Voice 15: so if you need

[1:29:40] Voice 14: housing of the secretary of function which

[1:29:44] Voice 15: we do do

[1:29:46] Voice 14: um that's dr persis okay okay that's that was my only uh

[1:29:51] Voice 14: and thank you thank you the final

[1:29:53] Voice 4: thing i'd say mr chair on this is that um

[1:30:01] Voice 4: measurability is a challenge with this plan because this is this success with this plan

[1:30:06] Voice 4: really puts us because ultimately it's improving climate change factors it's improving for housing

[1:30:14] Voice 4: affordability to the degree the isles trust can do it um improving um on the ground the results

[1:30:21] Voice 4: associated with cdf zone and all those things we haven't gone to a place where we can make those

[1:30:26] Voice 4: metrics um this prepares us for doing that in the future i'm expecting the government's review and

[1:30:32] Voice 4: and other things will be going work, you know,

[1:30:33] Voice 4: establish performance metrics associated with those.

[1:30:36] Voice 4: And this is that version.

[1:30:38] Voice 4: This is that response to that is the updates

[1:30:42] Voice 4: and whether these discrete projects are moving us forward.

[1:30:45] Voice 4: So I'm quite aware of that situation.

[1:30:47] Voice 4: Thanks.

[1:30:48] Voice 4: Thank you, sir.

[1:30:49] Voice 4: Lord Patrick.

[1:30:51] Voice 13: I too am grateful to see the report.

[1:30:53] Voice 13: One thing I would,

[1:30:54] Voice 13: what we've been trying to do is also do the relationship

[1:30:57] Voice 13: between the strategic plan and local trust committee.

[1:30:59] Voice 13: So where we can emphasize some of what you see as positive behavior that might be worth just reinforcing.

[1:31:09] Voice 13: And I look at the Coastal Douglas Fir, well, maybe not intended, but I mean, the work that we've done with UBC's conservation lab and taking that layer of map and the water recharge map and stuff, that's potentially quite exciting and replicable at other islands.

[1:31:27] Voice 13: but related, this was driven out of the strategic plan

[1:31:30] Voice 13: that that was born, something even more interesting.

[1:31:34] Voice 13: The only, I understand the affordable housing one,

[1:31:38] Voice 13: but I'm just reminding that on the,

[1:31:40] Voice 13: when we say that there's,

[1:31:44] Voice 13: we had what relies that we've had,

[1:31:46] Voice 13: there's a section there.

[1:31:48] Voice 13: Yeah,

[1:31:48] Voice 4: it's hard to.

[1:31:49] Voice 13: It says success relies on the passage of the,

[1:31:54] Voice 13: oops, sorry, that's the wrong one.

[1:31:55] Voice 5: Nope,

[1:31:56] Voice 13: that is the right one, is that the housing one?

[1:31:59] Voice 13: Yeah, oh, I have to look at my,

[1:32:01] Voice 13: it's in relation to the policy review.

[1:32:04] Voice 13: Anyway, it's like, what have we done

[1:32:05] Voice 13: about affordable housing?

[1:32:07] Voice 13: I said, we have to be-

[1:32:09] Voice 13: I

[1:32:09] Voice 4: said, it's debatable whether we've had an impact

[1:32:11] Voice 4: on the strengthening housing affordability,

[1:32:13] Voice 4: which was inside the trust.

[1:32:16] Voice 13: My argument is we've contributed.

[1:32:19] Voice 13: And so we have to be careful

[1:32:21] Voice 13: that through our land use planning,

[1:32:22] Voice 13: it's not that we haven't dealt with affordable housing,

[1:32:25] Voice 13: we've created unaffordable housing so it's it's we just have to be cognizant that i know it's a hard

[1:32:33] Voice 13: thing to say but it comes from both ends of where unaffordability has come from indeed

[1:32:40] Voice 13: and the

[1:32:41] Voice 4: the challenge with a report like this in some ways is it can't be sunnier than the actual

[1:32:46] Voice 4: sun's shining and um it has to be real and there's as well as some success there's also some failure

[1:32:54] Voice 4: This is not a universally voted for strategic plan,

[1:32:58] Voice 4: and there will be good questions coming, and I expect this.

[1:33:07] Voice 3: Okay.

[1:33:08] Voice 3: I only

[1:33:09] Voice 3: have one remark.

[1:33:10] Voice 3: It's on page 57, right bang in the middle of the first land stewardship.

[1:33:19] Voice 3: On the last sentence of the first paragraph, it says,

[1:33:21] Voice 3: the Ministry of Finance and Muni have provided important information.

[1:33:25] Voice 3: Okay.

[1:33:26] Voice 3: it's interesting that the ministry refers to themselves as muni as well but it's not terribly

[1:33:31] Voice 3: clear to anybody what that actually means and so i think that would be better for that to be

[1:33:36] Voice 3: spelled out more than just using muni but i don't honestly even know what it means

[1:33:43] Voice 3: the ministry tells refer to themselves and that's what i mean yeah just for clarity because others

[1:33:50] Voice 3: are reading it and things like pmfl are fairly common nomenclature so i think we can live with

[1:33:55] Voice 3: that but that is maybe a slightly newer acronym what is going on and

[1:34:01] Voice 4: then there we go exactly

[1:34:03] Voice 4: it's a municipal affairs our

[1:34:05] Trustee Fast: thank you sorry

[1:34:06] Voice 4: industry retreated into jargon and i'll read

[1:34:10] Voice 4: yeah that's okay

[1:34:11] Voice 3: um and then i just would just reiterate i think that this demonstrates some

[1:34:18] Voice 3: successes that we're not very good at celebrating it's too easy to focus on the negatives and

[1:34:23] Voice 3: hindsight is always 20 20 um but it that's it there are successes and there's significant work

[1:34:30] Voice 3: towards more successes which we simply

[1:34:34] Voice 15: must

[1:34:35] Voice 3: honor the work that's gotten us to that place thank you

[1:34:40] Voice 3: um okay uh anything else on 7.1.7 otherwise let's go to 7.1.8

[1:34:49] Voice 3: um oh so am i getting confused here's the strategic

[1:34:54] Voice 4: plan quarterly

[1:34:55] Voice 3: report that's the breakdown yeah

[1:34:58] Voice 4: that was uh by sir patrick yeah

[1:35:03] Voice 13: i'm sorry i had pulled i circled it and i can't find any

[1:35:07] Voice 13: note that i wrote down so why i so

[1:35:10] Voice 3: that's on page 72 i

[1:35:12] Voice 13: don't i can't find any notes so i

[1:35:15] Voice 13: there is potentially one

[1:35:16] Voice 4: inconsistency between my reports and this which i will gently amend

[1:35:21] Voice 4: because it became apparent that these two reports

[1:35:24] Voice 4: went forward.

[1:35:25] Voice 4: So we'll cover that off and that may be good.

[1:35:28] Voice 13: Yeah.

[1:35:30] Voice 13: Normally I mark it and I don't know what happens.

[1:35:32] Voice 3: So 7.18, then we'll move on with that one.

[1:35:37] Voice 3: And so then the next item is 7.1.0,

[1:35:40] Voice 3: proposed amendments to just council bylaw

[1:35:43] Voice 3: number 101 meeting procedures, RFD,

[1:35:45] Voice 3: who wish to speak to that?

[1:35:48] Voice 3: So over to you, Sue Ellen Fast.

[1:35:50] Trustee Fast: uh thank you i went through this uh carefully and found a couple of questions um so i'm going

[1:35:56] Trustee Fast: to start at the most important one i think which is page 137 um if uh i can get there

[1:36:07] Trustee Fast: whoops there go thank you i'm sorry page 128 yeah 137 the one i wanted to talk about here

[1:36:18] Trustee Fast: is it says town hall sessions if you look up at the top on number c in the overview

[1:36:23] Trustee Fast: view whereas in the uh current draft we call it public comment but that's just a minor thing

[1:36:29] Trustee Fast: um if we go to page um 128 um there's a question i think uh about potential voting 8.12

[1:36:41] Trustee Fast: each trustee voting on a question must do so by raising his or her hand

[1:36:45] Trustee Fast: um besides the gender neutral thing which i'll ignore in this case i think the um uh

[1:36:54] Trustee Fast: we've we've said higher up that you can participate by audio my my point here is I

[1:37:00] Trustee Fast: didn't I won't I wouldn't like a vote to be challenged by somebody pointing to 8.12 here

[1:37:06] Trustee Fast: and saying um as sometimes trustees have to just call out in favor right and you even ask for that

[1:37:16] Trustee Fast: Mr. Chair so uh raising his or her hand uh seems a bit odd here when we've said that people can

[1:37:23] Trustee Fast: can participate trustees can participate by audio and so I wanted to flag here that it should say

[1:37:31] Trustee Fast: or by indicating their vote verbally or some other kind of way of expressing that because

[1:37:43] Trustee Fast: sometimes trustees have to turn their camera off to conserve bandwidth is anybody moving there

[1:37:49] Trustee Fast: have i frozen no good fine

[1:37:51] Trustee Fast: thank you okay just checking um so that's the most important one

[1:37:56] Trustee Fast: and uh so my because i wouldn't want to vote to be challenged on the basis of this so if the

[1:38:03] Trustee Fast: addition of um must do so by raising his or her hand could be changed to uh must do so by raising

[1:38:14] Trustee Fast: raising their hand or indicating verbally?

[1:38:23] Voice 3: So I'll just ask the director,

[1:38:25] Voice 3: is there any elegant solution to that?

[1:38:29] Voice 3: Because indeed raising a hand electronically

[1:38:31] Voice 3: is also different than raising a hand.

[1:38:33] Voice 3: And so there needs to be a generic embrace thing

[1:38:37] Voice 3: of a trustee indicating their vote

[1:38:40] Voice 3: or making it just simple and then just call it

[1:38:46] Voice 3: are only something that indicates so I'll leave that with you for a moment then to reflect on

[1:38:55] Voice 3: and I'll come back to it for if there's potential for amendment there um I

[1:39:00] Trustee Fast: have a couple more yeah

[1:39:02] Voice 3: please go ahead okay

[1:39:03] Trustee Fast: so if we move up one page or sorry up a couple pages to page 125

[1:39:10] Trustee Fast: um this is point 6.7 and I wondered if it shouldn't read two-thirds of the vote rather

[1:39:17] Trustee Fast: than just a majority 6.7 um waives this requirement by majority consent whereas the rest of the

[1:39:28] Trustee Fast: document we say two-thirds of council so this is a question i'm sorry you're recommending that

[1:39:39] Voice 10: yeah when

[1:39:42] Voice 4: you go through robert's rules of order there's many instances that are either two-thirds

[1:39:46] Voice 4: or half um and this is following robert's and i guess well

[1:39:51] Voice 10: this supersedes robert's but yeah

[1:39:53] Voice 10: But it does,

[1:39:54] Voice 10: but I'm assuming it's based on

[1:39:56] Voice 4: the, you know, for any given action, it's

[1:40:00] Voice 4: following how Roberts conducts itself.

[1:40:02] Voice 4: So if Trust Council wanted to do something different, this would have precedence.

[1:40:10] Trustee Fast: Okay, I'll leave that one.

[1:40:12] Trustee Fast: I'll go.

[1:40:12] Trustee Fast: Thank you for that.

[1:40:13] Trustee Fast: I'll go to page 108.

[1:40:16] Trustee Fast: Please, if we scroll up, I'm looking at B and C.

[1:40:23] Trustee Fast: i'm wondering if they could be clarified so they don't seem to conflict um because b says uh

[1:40:34] Trustee Fast: provided the secretary has received sufficient notice and can make the necessary arrangements

[1:40:38] Trustee Fast: and i wondered if trustees might stop reading there and not read c that says no more than 10

[1:40:43] Trustee Fast: may participate so um i wondered if to me these seem to conflict one b says as long as you let

[1:40:54] Trustee Fast: the secretary know uh and she makes the arrangements or he makes the arrangements and

[1:40:59] Trustee Fast: c says no more than 10 yeah

[1:41:03] Voice 10: i think c is just clarifying for b you know setting a number of

[1:41:08] Voice 10: trustees that can participate that way so b sets the stage and then c adds a restriction that only

[1:41:14] Voice 10: only 10 may do that.

[1:41:16] Trustee Fast: Okay, I was just trying to find things

[1:41:20] Trustee Fast: that might be clarified now, but that's fine.

[1:41:26] Trustee Fast: Okay, thank you.

[1:41:28] Voice 4: So 812, which is the, if I may,

[1:41:32] Voice 4: which is the showing of hands

[1:41:34] is the

[1:41:35] Voice 4: proposed amendment leaving this table.

[1:41:38] Voice 4: And I sat back down.

[1:41:40] Voice 4: So that we would, are you satisfied

[1:41:43] Voice 4: with us making a change there

[1:41:46] Voice 4: and you forward it as amended and if it's not satisfactory because we're not going to have a

[1:41:51] Voice 4: chance to have this conversation again well

[1:41:52] Voice 4: i think that would be

[1:41:53] Voice 3: satisfactory for you to make

[1:41:55] Voice 3: an amendment and then bring

[1:41:56] Voice 3: that amendment to council and if there's still further change

[1:41:59] Voice 3: required then it would have to happen there sure

[1:42:02] Voice 1: but i don't work inside we could

[1:42:04] Voice 3: move it a little

[1:42:05] Voice 3: bit in that direction yeah and i have

[1:42:07] Voice 10: is that okay

[1:42:08] Voice 3: with ec yeah okay so we've got that circle

[1:42:11] Voice 3: okay brilliant um anything else from vice chairs on this item you know i

[1:42:20] Voice 3: this is a significant document you don't want to underestimate that

[1:42:26] Voice 3: and um because we had a concern raised last week with respect to a delegation

[1:42:35] um

[1:42:36] Voice 3: that you may not be aware of at the moment i apologize for that it doesn't really matter

[1:42:40] Voice 3: what the topic is but because there seems to be some confusion over the different and trustee

[1:42:46] Voice 3: mcconkie actually asked the question at our last meeting um what's the difference between a

[1:42:50] Voice 3: delegation and a town hall or a public comment period which is about what we're about to actually

[1:42:57] Voice 3: do um how can we provide that clarity either here in this document or on our website that

[1:43:09] Voice 3: and I realize that's a totally different topic,

[1:43:11] Voice 3: but it just strikes me that in the normal understanding

[1:43:17] Voice 3: of a delegation is a party that comes,

[1:43:19] Voice 3: that has a presentation they want to make to council

[1:43:22] Voice 3: to advise or sway council in some way

[1:43:26] Voice 3: with information that they have.

[1:43:28] Voice 3: And public comment period or town hall

[1:43:32] Voice 3: is a question and answer,

[1:43:33] Voice 3: more of a question and answer methodology.

[1:43:38] Voice 3: methodology. And I think it puts delegates in a difficult place if they make an assumption that

[1:43:44] Voice 3: a delegation is the same thing as a comment period. And I just wonder about whether or not

[1:43:49] Voice 3: we need clarity on that. So

[1:43:50] Voice 10: we did add in new definitions, one for public comment period and

[1:43:55] Voice 10: one for delegations. That's in the definition section. Oh, so did I

[1:44:00] Voice 10: miss that? And then we

[1:44:01] Voice 10: we added a new, quite a bit new wording under 5.8

[1:44:06] Voice 10: for petitions and delegations.

[1:44:09] Voice 10: And then another section 6.4 through 6.7

[1:44:15] Voice 10: for public comment period.

[1:44:17] Voice 10: So that's what we were trying to do at the last meeting

[1:44:19] Voice 10: was provide a distinction between the two

[1:44:23] Voice 10: and a definition of the two.

[1:44:25] Voice 10: So we did add that in.

[1:44:26] Voice 10: So

[1:44:27] Voice 3: that's on page 104, section 5.8, delegations required.

[1:44:31] Trustee Fast: it's 107

[1:44:33] Voice 4: 107 there's um by adding the polling definition for delegation public comment period

[1:44:40] Voice 4: 1a at the top of 107

[1:44:43] Voice 3: mr chair i'm sorry i'm not seeing what page you're on 107 yes

[1:44:51] Voice 4: Yes, at the

[1:44:51] Voice 3: bottom of the top.

[1:44:52] Voice 3: A, one A.

[1:44:54] Voice 4: One A.

[1:44:56] Voice 4: Delegation, public comment, period.

[1:45:00] Voice 15: Okay, sorry.

[1:45:01] Voice 4: I didn't think that this really covered it.

[1:45:05] Voice 4: I think it might benefit Mr. Chair

[1:45:07] Voice 4: from just a quick discussion about it.

[1:45:09] Voice 4: Thank you.

[1:45:11] Voice 4: I'm not seeing this distinct difference,

[1:45:15] Voice 4: except for these items, these elements.

[1:45:17] Voice 4: A delegation is in a more extended discussion

[1:45:20] Voice 4: with trust counsel, which may be on issues appropriate

[1:45:23] Voice 4: to the agenda but the agenda is not published by the time they've made their request so they're

[1:45:28] Voice 4: speaking on general or specific matters that they are interested in and are not prompted

[1:45:34] Voice 4: by the agenda they also have prepared remarks that they provide to you um

[1:45:42] Voice 4: whereas a public comment period there is no um it it's there's a it's not time out you get to

[1:45:51] Voice 4: see the agenda so you it tends to be speaking towards the agenda but you couldn't i don't think

[1:45:56] Voice 4: because you don't know what people are going to say limit them to only speaking on things that

[1:46:01] Voice 4: are coming up on the agenda so someone could speak on the exact same topic trees on x island

[1:46:09] Voice 4: have a delegation and then could talk about the exact same topic or someone else could talk on

[1:46:14] Voice 4: the exact same topic in town hall if you will

[1:46:19] Voice 7: in public comments

[1:46:20] Voice 4: and it would probably if you

[1:46:24] Voice 4: narrow either one of those too much um you might run the risk of limiting public yeah comment too

[1:46:30] Voice 4: much is

[1:46:31] Voice 10: that and delegations generally come with a pre-prepared uh submission you know they've either

[1:46:39] Voice 10: got a submission they want to make by video or whatever or written notes where town hall is

[1:46:45] Voice 10: speaking off the top okay i'm trying with

[1:46:49] Voice 3: that if that's the definition then that's grand do you

[1:46:53] Voice 4: mind summarizing um without naming names perhaps the dilemma that was or reminding us of the

[1:46:59] Voice 4: dilemma that occurred at the last meeting that mr mcconkey was wanting to point out the difference

[1:47:04] Voice 4: between the two it was do we recall it was to solve exactly well i think actually

[1:47:11] Voice 3: i said more

[1:47:12] Voice 3: the same thing that essentially delegations and town hall are similar and that delegations have

[1:47:19] Voice 3: a longer period of time and the materials are made available in advance yes and

[1:47:23] Voice 4: from the public

[1:47:24] Voice 4: perspective the key thing was people saying oh i can't make a take-up delegation yeah because you

[1:47:30] Voice 4: have put the agenda out yet that

[1:47:31] Voice 4: is the biggest critique i think we have right now and we would

[1:47:36] Voice 4: allow those people time to speak in town hall but public and um if they're interested in a topic

[1:47:44] Voice 4: they can of course present it in the delegation they're securing a

[1:47:48] Voice 4: time slot that's a longer time

[1:47:50] Voice 10: and this bylaw does provide that where written application hasn't been received for three weeks

[1:47:55] Voice 10: in advance that the petitioner or delegation may still address the meeting if approved by a vote

[1:48:01] Voice 10: of at least two-thirds of the members present yeah so there is a workaround if someone misses

[1:48:05] Voice 10: that deadline okay

[1:48:08] Voice 3: so the only other thing that i perceive as a struggle for myself in managing the

[1:48:13] Voice 3: meetings is and even what we do here it does say here somewhere that executive committee will

[1:48:19] Voice 3: determine make a determination as to whether or not the materials submitted for delegation

[1:48:23] Voice 3: are acceptable we don't actually specify what the criteria is for us to say that it's not acceptable

[1:48:30] Voice 3: which is defamatory or otherwise and i wonder whether or not that shouldn't be addressed in

[1:48:36] Voice 3: here because i don't believe that it is um

[1:48:38] Voice 10: if we got a submission a written submission from someone

[1:48:42] Voice 10: we'd apply that foi and defamatory lens to it before it even went out the door in the agenda

[1:48:48] Voice 10: it be our correspondence never end

[1:48:53] Voice 15: up in an agenda package if it was okay or that

[1:48:56] Voice 3: nature okay perfect

[1:48:57] Voice 3: then so you've got it covered so i just wanted to be sure that i understood that um mr chair

[1:49:04] Trustee Fast: yes

[1:49:05] Voice 3: go ahead um

[1:49:07] Trustee Fast: i just wanted to respond to your

[1:49:08] Trustee Fast: uh um point about criteria for delegations not

[1:49:12] Trustee Fast: being uh set out but i think they are right up there in page 107 um delegation means and

[1:49:21] Trustee Fast: And new ideas or information or concept up to date on a project.

[1:49:26] Trustee Fast: And if it's not something that's on that list, I think the chair has an opportunity to decline to hear that delegation.

[1:49:40] Trustee Fast: I've been in the position of sometimes having up to five delegations.

[1:49:45] Trustee Fast: That was a Denman meeting within the year.

[1:49:52] Trustee Fast: And the question of limiting how much time have you got on the agenda to hear the delegations and whether they're relevant to the work of the committee and all those kinds of things are reasons, I think, to say, help me complete your application because I don't see how it fits this definition and to help manage these business meetings.

[1:50:19] Trustee Fast: So I think it's right there on page 107,

[1:50:22] Trustee Fast: how you determine what a delegation is.

[1:50:26] Voice 3: No, and that's fine.

[1:50:27] Voice 3: I just wanted clarity on that.

[1:50:29] Voice 3: That is what we wanted to say.

[1:50:30] Voice 3: And so I just, I'm clear on that now.

[1:50:33] Voice 3: And 10 minutes is the time allotment for delegation

[1:50:37] Voice 3: and three minutes is the time allotment for commentary.

[1:50:39] Voice 3: So that's defined in here.

[1:50:41] Voice 3: So there's not, it's not an unlimited thing.

[1:50:46] Voice 3: There was another thought here with respect to this,

[1:50:50] Voice 3: but I've lost it now if it comes up I'll bring it up for council I guess all

[1:50:57] Voice 15: right then we over

[1:50:57] Voice 3: talked it yeah thank you so that's 7.1.10 are we okay to move on to 7.1.11 trust council meeting

[1:51:09] Voice 3: schedule okay so that's a separate item here I'd like to actually oh no that's the meeting

[1:51:14] Voice 3: schedule for 2022 so there's a question from somebody here ceo hudson i just want to make

[1:51:21] Voice 4: sure that you're aware of where we're at with the questions being asked so we've already

[1:51:29] Voice 4: recommended those dates yeah we now need to you could either suggest a trust council which one of

[1:51:36] Voice 4: those are in person or electronic so i don't think we'll be able to get this in a couple minutes

[1:51:42] Voice 4: tenants and consideration for um the december meeting so what you have in here is if i may

[1:51:54] Voice 4: fpc has funded two live meetings or the wording isn't great because they said something like

[1:52:04] Voice 4: uh two trust council meeting trust council meetings of the year be held electronically

[1:52:13] Voice 4: electronically came as part of the budget process for 2022-2023 we have five coming up in 2022

[1:52:24] Voice 4: right if you add them all up do you want to let trust council work through which of those should

[1:52:29] Voice 4: be electronic or live or do you want to make provide some advice to them i think i would

[1:52:37] Voice 4: like to try the guys yeah so november is should be an electronic meeting obviously because it's

[1:52:44] Voice 4: the inaugural meeting in person you mean be in person in person there would be some other ones

[1:52:51] Voice 4: september will be the last time you're all collectively together that's one consideration

[1:52:56] Voice 4: as this trust council um and so out of those five we're going to be we actually are only going to

[1:53:05] Voice 4: be having two live meetings

[1:53:07] Voice 6: not

[1:53:09] Voice 4: what's recommended from fpc because we've only budgeted for two

[1:53:14] Voice 4: we're going to have three electronic meetings fpc said two because we're adding a december

[1:53:19] Voice 4: i think the december financial planning committee meeting can be electronic

[1:53:24] Voice 4: because that's getting the new trustees ready to take the helm of the financial

[1:53:28] Voice 4: control of the organization prior to the budget decision on

[1:53:33] Voice 3: march

[1:53:34] Voice 4: so you're saying

[1:53:37] Voice 3: saying five i only see four june september november i see five i'll take one three eight

[1:53:46] Voice 14: two one in march is in this month one

[1:53:49] Voice 3: in march it's in the present fiscal it's

[1:53:54] Voice 4: fun but your

[1:53:55] Voice 4: decisions are annual decisions oh

[1:53:59] Voice 3: this is 20 no

[1:54:00] Voice 4: oh i see they're annual so you're talking about

[1:54:03] Voice 4: the previous march like the upcoming march yeah meaning is in a previous budget yeah correct

[1:54:11] Voice 4: right right um but we schedule our meetings on a calendar in the year correct

[1:54:18] Voice 13: but the budget's on

[1:54:19] Voice 4: us which by the way if julie was here she does not like this oh she is here she's nodding she

[1:54:28] Voice 4: doesn't like it so as of january 1st you are setting your meeting costs times locations

[1:54:37] Voice 4: and formats well i'm with julia i don't like this yeah so we

[1:54:45] Voice 3: should have already

[1:54:46] Voice 4: funded the march

[1:54:47] Voice 4: meeting right julia yes yeah march 2022 but you have to determine it uh where it is whether it's

[1:54:55] Voice 4: electronic whether it's live we know when it is right because it's in this report here that's

[1:55:02] Voice 4: what i'm saying we're not able to just move past this quickly you can't just let trust council

[1:55:06] Voice 4: figure this out or you can make

[1:55:09] Voice 3: an election cycle which

[1:55:11] Voice 4: is different that's right that's why so

[1:55:13] Voice 4: that's why we're having this should be live do you agree julie that the december finance the

[1:55:19] Voice 4: primary reason for this is is financial because we don't want to go from here a bunch of other

[1:55:25] Voice 4: electoral elected officials to here contemplating a budget that could be an electronic meeting could

[1:55:31] Voice 4: it not excuse

[1:55:32] Trustee Fast: me mr cao i can't see your hand you

[1:55:36] Voice 14: need to voice it well

[1:55:38] Trustee Fast: you said you

[1:55:38] Voice 4: can't see what

[1:55:39] Voice 4: you're pointing to

[1:55:40] Voice 4: oh december december november so november is an in-person um oath of office

[1:55:46] Voice 4: meeting the december meeting could be electronic correct julia correct right and thank you

[1:55:54] Voice 4: everyone's

[1:55:55] Voice 4: been together i don't see a reason that they've been together in november i don't see why they

[1:55:59] Voice 4: all have to come together in december again so let's

[1:56:02] Voice 4: save that cost so then it would be one two

[1:56:07] Voice 4: three

[1:56:11] Voice 3: but we're what you said is financial planning committee has said two meetings a year

[1:56:15] Voice 3: and so those should in my mind obviously be march and november and all the others are like

[1:56:20] Voice 3: what

[1:56:21] Voice 5: are

[1:56:24] Voice 3: the vice chairs think yep

[1:56:27] Voice 5: dan

[1:56:28] Voice 14: so it is confusing because we've already funded march 2022

[1:56:37] Voice 14: and I it clearly in my view has to be in person um I think we should always have our budget

[1:56:44] Voice 14: adoptions as as being in person June tends to be if there is such a thing the lightest of the

[1:56:54] Voice 14: trust council yeah and so I think it can always be uh electronic or notionally always electronic

[1:57:02] Voice 14: chronic um i i tend to agree it'd be tough what i'm thinking about is somewhere along there from

[1:57:16] Voice 14: june july august september october somewhere in there november i'm going to guess that somewhere

[1:57:23] Voice 14: along there the trust policy statement's going to last um as as for first reading i saw a recent

[1:57:30] Voice 14: report that indicated they're now talking you know if not june then september then the summer

[1:57:37] Voice 14: that has to be in person, in my view.

[1:57:41] Voice 14: I don't think we can, whenever that lands,

[1:57:45] Voice 14: that has to be, and of course,

[1:57:47] Voice 14: the November one has to be in person.

[1:57:50] Voice 14: So I think that's the complicated factor this year

[1:57:55] Voice 14: is that the trust policy statement, trust council,

[1:57:59] Voice 14: if it's September, if it's in November,

[1:58:02] Voice 14: if it's June or whenever it lands,

[1:58:05] Voice 14: And I think that we have to gather for that.

[1:58:09] Voice 14: Beyond that, I just think that March is the one.

[1:58:13] Voice 14: I agree, December, if you're going to have a trust council,

[1:58:16] Voice 14: it can be electronic.

[1:58:17] Voice 14: And then you would meet in November

[1:58:20] Voice 14: and you wouldn't meet again in person until March.

[1:58:24] Voice 4: Yeah, you could have three live meetings

[1:58:26] Voice 4: and still support FPC's direction,

[1:58:28] Voice 4: but you're minus $25,000 in the budget to do that.

[1:58:34] Voice 13: Yeah.

[1:58:34] Voice 13: I would just plan on the two lives

[1:58:37] Voice 13: and then have to deal with the policy statement

[1:58:40] Voice 13: if it so arises.

[1:58:43] Voice 14: What are the two lives though?

[1:58:45] Voice 14: March and November.

[1:58:48] Voice 14: And so the trust policy statement's going to arrive

[1:58:51] Voice 14: and land in November to a brand new trust council?

[1:58:55] Voice 13: I don't know.

[1:58:56] Voice 13: I mean, we don't know.

[1:58:58] Voice 13: You're guessing it.

[1:58:59] Voice 13: I'm just saying there may need to be an adjustment

[1:59:01] Voice 13: husband to deal with the trust policies taken because we don't know yeah

[1:59:07] Voice 15: and the potential

[1:59:07] Voice 15: always exists so we could have a special need to deal with that yeah

[1:59:12] Voice 13: always so

[1:59:15] Voice 3: i saw a thumbs up

[1:59:16] Voice 3: from trustee fast um on march and november but your digital hand is still up so i'll assume that

[1:59:23] Voice 3: you want to take that down so uh oh no okay so you want to speak to this then yeah

[1:59:29] Trustee Fast: i agree about um

[1:59:32] Trustee Fast: March and November being the in-person meetings and that's what we should forward to Trust Council

[1:59:42] Trustee Fast: and I think excuse me I just wanted to point out a couple of things at the top of page

[1:59:51] Trustee Fast: 139 and that is at the very top there there's a couple of words missing after known conference

[1:59:58] Trustee Fast: dates, such as...

[2:00:00] Trustee Fast: I've probably meant to say AVICC and UBCM

[2:00:03] Trustee Fast: or something in there.

[2:00:05] Trustee Fast: And then in the line following the date 2021,

[2:00:10] Trustee Fast: should be 2022.

[2:00:13] Trustee Fast: That's it.

[2:00:14] Voice 4: We can pick up those admin items by all means.

[2:00:21] Voice 3: Were we getting to a place?

[2:00:25] Voice 3: I think there was some consensus around March and November.

[2:00:29] Voice 3: Is that correct?

[2:00:31] Voice 3: Vice chair, yes, yes.

[2:00:33] Voice 3: And yes, with impending due noted, but

[2:00:37] Voice 5: I'll

[2:00:39] Voice 3: just say, I don't think that FPC nor FPC anyway,

[2:00:46] Voice 3: necessarily realized that when they said two meetings a year, that they recognize that there

[2:00:52] Voice 3: was an election cycle. So there's an

[2:00:54] Voice 3: extra meeting. And I also don't think that FPC necessarily

[2:00:59] Voice 3: recognized that the March meeting is already paid for, but obviously the math has come out

[2:01:05] Voice 3: that you're funding two are you funding one meeting in the 2022 fiscal or two meetings

[2:01:12] Voice 3: because then that means there's one potentially in november and one in june or september and the

[2:01:17] Voice 3: march one is funded in the 2021 budget julia uh

[2:01:24] Voice 2: i i think fpc's discussion was centered around

[2:01:26] Voice 2: the fiscal year um and you know yes there was no sort of discussion or consideration around

[2:01:34] Voice 2: the fact that we do have that fifth meeting um related to orientation of the the new council

[2:01:40] Voice 2: um but it was looking at the fiscal year so starting uh as with june as the first meeting

[2:01:46] Voice 3: yeah so you see you just did that yourself you said the fifth meeting but in fact in fiscal

[2:01:51] Voice 3: 20 oh no because there's one in march on that's right okay i got it that's not showing on the

[2:01:57] Voice 3: calendar yeah

[2:01:59] Voice 2: our meeting procedure bylaw says that meetings will be set by committees based

[2:02:03] Voice 2: based on a calendar year, not a fiscal year.

[2:02:06] Voice 2: So that's why we do it this way.

[2:02:08] Voice 2: It doesn't align well with the budget,

[2:02:09] Voice 2: especially when we start having both electronic meetings.

[2:02:13] Voice 3: So did you say that's legislation or procedures by law?

[2:02:18] Voice 3: Okay,

[2:02:18] Voice 4: so Julia is asking.

[2:02:20] Voice 4: We should amend that.

[2:02:21] Voice 3: We should amend that.

[2:02:22] Voice 4: So Julia, as I understand it, to summarize for EC,

[2:02:24] Voice 4: in the upcoming budget, there's funds for two live meetings.

[2:02:32] Voice 4: that includes the March 2022 meeting

[2:02:36] Voice 2: yes so there's no contemplation in the budget about

[2:02:41] Voice 2: which meetings will be electronic but two two of them are funded as in person and any additional

[2:02:47] Voice 2: ones if it's two three or seven will need to be electronic to meet budget so

[2:02:51] Voice 3: who's going to fund

[2:02:52] Voice 3: the 2023 March council meeting in person

[2:02:57] Voice 3: to adopt the budget?

[2:03:01] Voice 3: March,

[2:03:01] Voice 2: 2023, if that one's in person,

[2:03:05] Voice 2: that will be one of the two that are funded

[2:03:07] Voice 2: in next year's budget.

[2:03:08] Voice 2: And then I presume the November orientation

[2:03:10] Voice 2: would be the second.

[2:03:12] Voice 4: Right, so then, so that's six meetings.

[2:03:15] Voice 3: So we've really confused ourselves.

[2:03:17] Voice 3: I think the recommendation Russ is March and November.

[2:03:25] Voice 3: March 2022 March

[2:03:27] Voice 4: 2022 November 2022 and we're paying for March 2023 in the 2022-23 budget

[2:03:39] Voice 14: and November yeah it works yeah

[2:03:46] Voice 2: the March 2022 budget is funded in the current year budget and

[2:03:49] Voice 2: there is money for that because we didn't need to draw on it for the the policy or the climate

[2:03:53] Voice 2: the policy statement um okay it's taken care of so

[2:03:58] Voice 4: do you need to have some motions in no so now

[2:04:00] Voice 4: we need to go back up laurie if you don't mind to page 138 and the three motions at the top

[2:04:05] Voice 4: so thanks we got through the first part that's how many so can this first motion go forward

[2:04:12] adopt the following meeting dates yes it can this would be the time we've discussed it that's good

[2:04:17] on dates two

[2:04:19] Voice 4: the trust council scheduled an additional meeting in december and instead of

[2:04:23] Voice 4: go to six to eight 2022 i suggest you go elect you amend this to be electronic yes

[2:04:31] Voice 4: so we would need an amendment from you and that means

[2:04:35] Voice 3: well we'll just make the motion and that

[2:04:36] Voice 3: means oh we

[2:04:38] Voice 15: need an amendment

[2:04:39] Voice 3: to this rfp yeah and

[2:04:41] Voice 4: three for those physical meetings where should we

[2:04:46] Voice 4: hold so that is the meeting locations and you indicating we already know march 2021 is a live

[2:04:58] Voice 4: meeting where where should it be

[2:05:02] Trustee Fast: 2022 2022

[2:05:05] Voice 4: should be Nanaimo so that would be Nanaimo as a potential

[2:05:09] Voice 4: recommendation and November up slightly in Victoria Victoria this would say electronic that would say

[2:05:17] Voice 4: electronic yeah

[2:05:18] Voice 15: so

[2:05:21] Voice 4: lori's kind of working through those amendments okay so we're past those that as

[2:05:27] Voice 4: amended we'd

[2:05:28] Voice 3: be in good shape so what we're looking for here then now is um an amendment

[2:05:33] Voice 3: of this request for decision which is going to council and there's three recommendations there

[2:05:38] Voice 3: so we're amending the first one to say we're accepting that one as is item number two we're

[2:05:46] Voice 3: amending to

[2:05:49] Trustee Fast: say it's electronic i move that item number two uh that the words either in person or

[2:05:54] Trustee Fast: be struck

[2:05:55] Voice 5: to

[2:05:59] Voice 14: be no

[2:06:00] Voice 5: no you got it

[2:06:01] Voice 14: straight more than that oh

[2:06:02] Trustee Fast: never mind yeah yeah

[2:06:04] Voice 14: sorry i'll

[2:06:06] Voice 14: move that the the words after 2022 be removed and the word electronic be put inserted before

[2:06:16] Voice 14: the word meeting oh

[2:06:20] Voice 3: right this electronic meeting december 6th to 8 2022 period perfect thank you

[2:06:25] Voice 3: dad okay so that's seconded um let's make sure lori got that yeah i think she does i have it

[2:06:32] Voice 3: yeah awesome so i'll just call the vote on that one all those in favor that carries so then the

[2:06:38] Voice 3: next uh recommendation on the rfd needs to be amended to say that electronic meeting for march

[2:06:47] Voice 3: be in Nanaimo and the meeting in November be in Victoria in person and

[2:06:55] Voice 4: the words electronic

[2:06:57] Voice 4: added here oh I see okay and here so my recommendation Mr. chair is trust council

[2:07:06] Voice 4: adopt the following meeting locations and process the meeting process as follows

[2:07:20] Voice 4: processes as follows instead of whether in person or

[2:07:23] Voice 3: electronic and then you'd have a colon march

[2:07:26] Voice 3: could we

[2:07:27] Voice 3: just say that adopt the following meeting schedule colon um march in person nanaimo

[2:07:36] Voice 3: june electronic september electronic november in person in victoria yes are we all okay with that

[2:07:49] Voice 3: so thanks i'll move that if that's all right just say complexity and that was seconded by

[2:07:54] Voice 3: laura patrick and i'll just call the book all those in favor okay thank you all right well

[2:08:02] Voice 3: done everybody well if we could have done that easier for you let me know you've done the best

[2:08:07] Voice 3: you can under trying circumstances so lori now i'm

[2:08:11] Voice 1: going to say

[2:08:12] Voice 3: that 7.1.5 7.1.7 7.1.8

[2:08:18] Voice 3: 7.1.10 and 7.1.11 be forwarded to council as amended

[2:08:24] Voice 3: okay i'm going to now go to administrative services and uh i'll just provide the

[2:08:38] Voice 3: the opportunity as I did the CEO,

[2:08:40] Voice 3: well provided to the CEO as well,

[2:08:42] Voice 3: but also the director Mobs,

[2:08:43] Voice 3: if you have any remarks on this section

[2:08:45] Voice 3: and any that you want to speak to specifically,

[2:08:49] Voice 3: and then I'll go to the vice-chairs to ask

[2:08:50] Voice 3: which ones they want to speak to specifically.

[2:08:53] Voice 3: So that's all items under 7.2.

[2:08:58] Voice 3: Thank you Mr. Chair.

[2:09:01] Voice 2: Yeah, so my director's report or sorry,

[2:09:03] Voice 2: the FPC work program is there as the first item.

[2:09:05] Voice 2: So this committee would have seen that as part of FPC,

[2:09:08] Voice 2: nothing to speak to there.

[2:09:09] Voice 2: My admin services report will be new. Everything that's in there is fairly standard cyclical business. I've listed a number of the procurement processes that we've undertaken. There are a couple of processes there that are listed as RFPs. They were actually conducted more as an ITP process where we approach known vendors as part of our policy.

[2:09:28] Voice 2: So I'll make that slight amendment to that report.

[2:09:32] Voice 2: Nothing else to note.

[2:09:33] Voice 2: You'll see that the human resources list of items continues to be long, as usual.

[2:09:40] Voice 2: That's fairly standard.

[2:09:41] Voice 2: And all of the other items related to financial operations and to budget were reviewed by

[2:09:48] Voice 2: FPC.

[2:09:49] Voice 2: I can speak to some of the resulting budget changes if the committee would like to do

[2:09:54] Voice 2: that when we get to that section.

[2:09:56] Voice 3: Okay.

[2:09:57] Voice 12: so

[2:09:57] Voice 3: any remarks before we get started no all right then so let's uh go to the vice chairs

[2:10:02] Voice 3: so 7.2 that entire section are there ones that you wish to speak to uh dan rogers uh 7.2.5.4.1

[2:10:16] Voice 3: 7.2.5.4.1 okay yeah anything else anybody no okay so let's go then to uh

[2:10:27] Voice 3: so then I'm just going to ask you to just go to 7.2.5.41 numerical budget details over to you dad

[2:10:34] Voice 3: so

[2:10:36] Voice 14: I think this is encompassed in a couple of places but this is the place I noticed it and

[2:10:40] Voice 14: maybe you addressed it but I'm sorry I want to go to page 234 no that's the wrong page

[2:10:52] Voice 14: oh no that's the right page uh which is the allocation of funding transferred from general

[2:10:59] Voice 14: revenue surplus funds and i just wanted to be clear because this is about this i want to ask

[2:11:07] Voice 14: a question about the bim contributing i'm sorry to short form that's bowen island municipality for

[2:11:12] Voice 14: anybody watching um contributing and i noticed that a large part of this number there's either

[2:11:19] Voice 14: a very small component of Bowen contributing or no Bowen contributing. And I had understood that

[2:11:26] Voice 14: the direction from FPC or the request from FPC was to allocate all of that 182,000 for general

[2:11:34] Voice 14: revenue to project that Bowen does contribute to. And I wondered if you could explain that, please.

[2:11:44] Voice 2: Yeah, certainly. So you're correct. The direction from FPC was to allocate

[2:11:47] Voice 2: allocate um the surplus draw to projects that bowen island municipality contributes to

[2:11:53] Voice 2: um most of what bowen island is contributing to is actually operational costs um you know

[2:11:59] Voice 2: things like salaries conservancy operations communication that type of thing um so we did

[2:12:04] Voice 2: go through the full list of local trust committee projects which of course bowen doesn't contribute

[2:12:09] Voice 2: to strategic plan projects and operational projects and these were the only ones that

[2:12:15] Voice 2: that Bowen Island was contributing to

[2:12:17] Voice 2: in the way the budget was allocated in the previous draft.

[2:12:21] Voice 2: So these were the only ones that we were able

[2:12:24] Voice 2: to apply the surplus draw to

[2:12:25] Voice 2: to benefit Bowen Island municipality.

[2:12:28] Voice 2: All of the other projects that were listed

[2:12:31] Voice 2: were already not being contributed to by Bowen.

[2:12:34] Voice 2: And so at the end of the day,

[2:12:36] Voice 2: that $91,000 was allocated to elections,

[2:12:40] Voice 2: a portion of elections cost as kind of the plug.

[2:12:43] Voice 2: and

[2:12:45] Voice 14: and just so I'm clear so is that is that spelled out your narrative and I just missed it

[2:12:52] Voice 2: it may not be I know I would have cited the the FPC resolution but it's possible that I didn't

[2:12:59] Voice 2: actually speak to why the allocation landed that way and I can certainly do that that report is at

[2:13:05] Voice 2: 7.2.5.3 so that's the report where I try to talk about the changes that FPC made to the

[2:13:13] Voice 2: the budget and why it looks the way it does.

[2:13:15] Voice 2: So I can add some language in there for sure.

[2:13:18] Voice 14: I would, because that's the question

[2:13:20] Voice 14: that came to me immediately.

[2:13:22] Voice 14: And I'm guessing because the intention was to try

[2:13:24] Voice 14: and have an impact if we're going to use the surplus

[2:13:27] Voice 14: to try and impact the Bowen contribution.

[2:13:31] Voice 14: My other question is, did you also look at

[2:13:35] Voice 14: or there's simply no projects that in the conservancy

[2:13:39] Voice 14: that the that the bone contributes to that might have been available to reduce that contribution

[2:13:46] Voice 14: so

[2:13:48] Voice 2: there's no particular projects in the budget for the conservancy most of their budget is

[2:13:53] Voice 2: allocated to their standard operations property management things like that the only project that

[2:13:58] Voice 2: was previously allocated to the conservancy was part of the associated with the grant money for

[2:14:03] Voice 2: local government development application approvals and that was removed from the budget but formerly

[2:14:07] Voice 2: Really that was allocated to L2 Conservancy.

[2:14:10] Voice 2: Bowen would have contributed to that.

[2:14:13] Voice 2: Now they're not, because that's been removed.

[2:14:15] Voice 4: Okay, good.

[2:14:16] Voice 4: Thank you, Chair.

[2:14:17] Voice 4: All right, see you, I'll have some fun.

[2:14:18] Voice 4: So thanks for the questions.

[2:14:21] Voice 4: Your first question came up,

[2:14:23] Voice 4: and I think either Julia or myself

[2:14:26] Voice 4: brought that question up saying,

[2:14:27] Voice 4: any of the extra we would still apply out of the surplus

[2:14:30] Voice 4: to the remainder of operations?

[2:14:32] Voice 4: Oh

[2:14:32] Voice 6: no, FPC said that.

[2:14:34] Voice 4: Okay, cool, sure.

[2:14:35] Voice 4: sure um and the second piece as i understand it was thanks from the chair of the conservancy

[2:14:41] Voice 4: regarding the 0.6 but there may or may not be some opportunities for further reductions

[2:14:48] Voice 4: that they would look at at the conservancy i think that's what she indicated and i don't

[2:14:56] Voice 4: think those are indicated in this current budget so there might be what you're talking about

[2:15:03] Voice 4: okay still left to be considered but i'm not sure what's prompting that other than the chair

[2:15:09] Voice 4: going back and having that conversation with the

[2:15:11] Voice 14: conservancy my understanding of her commentary

[2:15:14] Voice 14: was they had not had a chance to meet and and of course vice chair fast can speak to this

[2:15:21] Voice 14: since this first time the fpc had been through the budget to ask a bunch of questions and so

[2:15:26] Voice 14: So that's what I understood Chair Stamford to say.

[2:15:30] Voice 14: And that's fine.

[2:15:31] Voice 14: It's just, it's still noticeable that, well,

[2:15:36] Voice 14: the tax, the proposed tax LTA tax increase

[2:15:38] Voice 14: is down to whatever it is, four and a quarter,

[2:15:42] Voice 14: or whatever the number is.

[2:15:44] Voice 14: The Bowen increase is still at,

[2:15:46] Voice 14: I think it's at 10% or just over 10%.

[2:15:49] Voice 14: And I know that the intention of the FPC

[2:15:52] Voice 14: was to try and find if we're going to use surplus

[2:15:55] Voice 14: to make sure Bowen got as much of them.

[2:15:57] Voice 14: And I know you've done that.

[2:15:58] Voice 14: So thank you for answering my question.

[2:16:00] Voice 14: You've tried to allocate as much as you could to Bowen

[2:16:02] Voice 14: to give them as much of a benefit

[2:16:04] Voice 14: from the use of the surplus as you can.

[2:16:06] Voice 14: So that was my question, thank you.

[2:16:11] Voice 3: Okay, any other questions on 5.2.5.4.1,

[2:16:18] Voice 3: numerical analysis?

[2:16:21] Voice 3: No, so Julia, you drew our attention to 7.2.5.1

[2:16:28] Voice 3: 3 the draft changes and it made me reflect upon somewhere in here and I don't know where that is

[2:16:36] Voice 3: is I you reflect on that I think it was a 4.1 percent increase to Bowen if it was amortized

[2:16:44] Voice 3: over a multi-year period and so is what you're saying is that because but there was there was

[2:16:55] Voice 3: was not budget increases in previous years that were fiscally different um that we're now seeing

[2:17:05] Voice 3: what appears to be a larger increase but in fact over the longer term that increase is more likely

[2:17:11] Voice 3: lived at four percent four point one percent or something is that am i understanding that right

[2:17:16] Voice 3: uh

[2:17:18] Voice 2: yeah so i believe it was last year that bowen island municipality actually had a reduction in

[2:17:22] Voice 2: the levy that they were contributing to the trust. And so now as we move in, and that was

[2:17:28] Voice 2: sort of as we moved into the pandemic way of business, because many of the operations that

[2:17:34] Voice 2: Bowen Island contributes to saw significant cost reductions, meeting expense is a very good example

[2:17:39] Voice 2: of that. What we're seeing now as we step into post-pandemic way of operations, where we're now

[2:17:44] Voice 2: again, increasing things like meeting costs and travel, those pieces of the budget are

[2:17:50] Voice 2: increasing more than sort of the planning pieces of the budget and so bowen island is

[2:17:54] Voice 2: is um sort of being brought back to normal and then brought back up to where we are now

[2:18:00] Voice 2: so so yes i tried to explain that concept in the uh overall draft budget overview briefing

[2:18:08] Voice 2: um if it's a little bit unclear and i can reword it i'm happy to do that but your understanding is

[2:18:13] Voice 2: correct yeah

[2:18:14] Voice 3: it maybe wouldn't hurt to spell that out a bit more clearly although i don't know that

[2:18:18] Voice 3: it necessarily helps at the end of the day so maybe it's best to leave it the other one which

[2:18:23] Voice 3: i do think maybe does need some clarification is on page 220 of page two of your briefing

[2:18:28] Voice 3: is that that four percent number comes up again that the 22 23 budget represents an overall

[2:18:34] Voice 3: increase of four percent over the approved budget for 2021 2022 but obviously we're talking about a

[2:18:40] Voice 3: 10 increase so that should maybe be reflected that that it's not actually a four percent increase

[2:18:47] Voice 3: is here. It's over and above the previous one. Is that correct or wrong?

[2:18:53] Voice 3: Sorry, what page? Page 220.

[2:18:59] Voice 3: Second paragraph from the end. Current draft presents an overall

[2:19:02] Voice 3: increase of 4%. I don't think that's what we're saying.

[2:19:06] Voice 3: The new tax increase is levied at. Or am I wrong?

[2:19:11] Voice 2: Those are two different concepts. One is

[2:19:14] Voice 2: an increase in our total budget overall. The tax increase

[2:19:18] Voice 2: increase is a different concept because, of course, we've got other revenues that would

[2:19:23] Voice 2: offset our total spending. We now have draws from surplus. So those numbers will never quite align.

[2:19:31] Voice 3: Okay, I understand that. So we're going to the taxpayer this year for a 4% increase.

[2:19:37] Voice 3: 4.6.

[2:19:38] Voice 3: Yeah. Well, it says 4% here, but 4.6 is the number?

[2:19:43] Voice 2: The section that you're looking at there, Mr. Chair, is looking at the total budget versus

[2:19:48] Voice 2: versus the total budget,

[2:19:49] Voice 2: which is different to the tax increase year over year.

[2:19:52] Voice 3: Okay, I understand that.

[2:19:54] Voice 3: So that was the confusion we had in previous years.

[2:19:56] Voice 3: Okay, great.

[2:19:58] Voice 3: Thank you then.

[2:19:59] Voice 3: So is there anything else

[2:20:00] Voice 3: on the administrative services section?

[2:20:03] Voice 3: Then I'm going to suggest that all the items

[2:20:05] Voice 3: in section 7.2 be forwarded to council

[2:20:13] Voice 3: with item 7.2.5.4.1.

[2:20:16] Voice 3: and I think it was 7.2.5.2

[2:20:21] Voice 3: be forwarded as amended.

[2:20:24] Voice 3: All right.

[2:20:25] Voice 3: Everybody agree with that?

[2:20:26] Voice 3: Awesome.

[2:20:27] Voice 3: Thank you.

[2:20:28] Voice 3: Well, that was good.

[2:20:29] Voice 3: 11.22.

[2:20:33] Voice 3: Look at this.

[2:20:34] Voice 3: We have a record number of delegation requests,

[2:20:37] Voice 3: eight and 10 minutes each.

[2:20:39] Voice 3: That's 80 minutes.

[2:20:40] Voice 3: I'm not mistaken.

[2:20:42] Voice 3: Laura Patrick.

[2:20:43] Voice 13: I absolutely do not think 7.3.1 is a delegation.

[2:20:47] Voice 13: this is uh you know ministry linrow on the topic of this water you're right this is cannot be a

[2:20:56] Voice 13: delegation it

[2:20:57] Voice 3: should be a presentation it should be a presentation that's

[2:21:03] Voice 14: the way i read their

[2:21:03] Voice 14: email yeah no

[2:21:04] Voice 14: and and sorry do we not have a a business item from director frader about this

[2:21:12] Voice 14: exact thing yes that

[2:21:13] Voice 14: they want to help help host a webinar yes

[2:21:16] Voice 3: so so i'm looking to staff for advice

[2:21:20] Voice 3: on how we would fit this into the agenda

[2:21:22] Voice 3: if that's what we want to do.

[2:21:23] Voice 3: They're obviously keen to bring this to us.

[2:21:26] Voice 13: Well, the Regional

[2:21:28] Voice 13: Planning Committee

[2:21:32] Voice 13: I thought it was

[2:21:34] Voice 13: Regional Planning Committee wanted

[2:21:36] Voice 13: to invite them to help

[2:21:38] Voice 13: them in promoting

[2:21:40] Voice 13: we are

[2:21:41] Voice 13: working together on this issue of managing

[2:21:44] Voice 13: the resource and invite them to help

[2:21:46] Voice 13: because they asked for

[2:21:48] Voice 13: our assistance in getting more people to register the wells or license their own so

[2:21:57] Voice 4: uh mr chair is

[2:21:58] Voice 4: the consideration that that then they moved as a form of delegation and added to i don't know

[2:22:08] Voice 4: claire someone's got to help me out here or or somebody eight one two two which is in the

[2:22:13] Voice 4: executive committee projects which is provincial request collaborative outreach on groundwater

[2:22:17] Voice 4: of the licenses there's that briefing and then this delegation request is obviously related to

[2:22:24] Voice 4: that um i'm wondering where it would go on potentially in the trust council agenda if

[2:22:30] Voice 4: a delegation isn't the appropriate place for it would it be in taz yes

[2:22:35] Voice 6: if

[2:22:36] Voice 4: then that would then

[2:22:37] Voice 4: presume that the briefing in 8122 would also be forwarded to trust council true no

[2:22:43] Voice 8: i don't believe

[2:22:44] Voice 8: that needs to be it's uh it's really a decision of executive committee so really i this was i was

[2:22:51] Voice 8: speaking with her and the deadline was coming up to apply to be a delegation so i said just

[2:22:55] Voice 8: send in an email and then they can executive committee can decide how would how would they

[2:23:01] Voice 8: wish to accommodate a request to speak um aren't my expectation is council would like to like to

[2:23:06] Voice 8: hear from flinders about this topic because it's of importance to community and so really um for

[2:23:11] Voice 8: for you to decide how much time,

[2:23:12] Voice 8: whether you'd like to tuck it in under delegations

[2:23:14] Voice 8: or create a space on the agenda for presentation.

[2:23:18] Voice 8: And if so, where you would like to put that on your agenda.

[2:23:21] Voice 4: So we have a recommendation

[2:23:22] Voice 4: for the CEO

[2:23:23] Voice 4: to help them out with that

[2:23:24] Voice 4: because they just noticed it in delegations.

[2:23:27] Voice 4: I think that's-

[2:23:29] Voice 3: To suggest we insert that into the regional planning

[2:23:32] Voice 3: at the beginning of the regional planning services section,

[2:23:37] Voice 7: which would be at 315.

[2:23:42] Voice 8: Laurie, perhaps could you bring the council agenda

[2:23:46] Voice 8: on screen maybe that would help oh

[2:23:49] Voice 3: you want the three-day schedule probably yeah yeah

[2:23:51] Voice 3: so i'm

[2:23:53] Voice 3: looking at that at 3 15

[2:23:55] Voice 15: on the wednesday afternoon which is item section 8 of the agenda thank you

[2:24:07] Voice 15: laurie well

[2:24:08] Voice 13: i mean is this regional plan i mean i think it is is it related to tes

[2:24:16] Voice 8: it could be related to anything it's a communication matter really but it's related

[2:24:21] Voice 8: it to planning as well in terms of it

[2:24:23] Voice 3: could go at 3 45 then if you wanted in trust area services

[2:24:29] Voice 3: your your pleasure is that correct uh claire yep

[2:24:34] Voice 8: anywhere is fine bass so

[2:24:36] Voice 3: uh laura you raised the

[2:24:38] Voice 3: topic where would you like to see it well

[2:24:39] Voice 8: i think

[2:24:40] Voice 13: that's it's it's a one of those across but yeah

[2:24:45] Voice 13: i mean i think it is a task related

[2:24:47] Voice 3: okay so then let's move it to section 9.1 at the beginning of

[2:24:53] Voice 3: that session at 3 45. obviously you'll need to confirm that with the staff but it sounds like

[2:24:59] Voice 3: they can make it they want to make it work okay

[2:25:02] Voice 8: and chair if i might ask um how much time would

[2:25:05] Voice 8: you like us to give them

[2:25:06] Voice 3: um i don't know depends on the depth that they want to go to but 15

[2:25:13] Voice 3: minutes 20. okay

[2:25:15] Voice 8: i'll convey that back we'll try and get them to be concise thank you

[2:25:18] Voice 3: 15 plus a q

[2:25:20] Voice 3: give an A.

[2:25:21] Voice 8: Okay, thank you.

[2:25:26] Voice 14: So this is actually, well, it's an interest of trustees

[2:25:31] Voice 14: and I've had trustees raise it with their public

[2:25:33] Voice 14: communities.

[2:25:35] Voice 14: This is really a community issue because it's the commercial

[2:25:40] Voice 14: and industrial, whatever the term is, I think it's

[2:25:42] Voice 14: commercial and industrial and agriculture use,

[2:25:46] Voice 14: well up the operators that need to know this.

[2:25:49] Voice 14: so they present something to us um it should be in a format that we can record and get up on

[2:25:55] Voice 14: out the door to people in the community because that's the that's the key to this thing is to

[2:26:01] Voice 14: get it out out to the various operators because i forget which island it was i think it was galliano

[2:26:07] Voice 14: was telling me that only like a quarter of their commercial slash industrial water life

[2:26:13] Voice 14: a lot of our users had actually applied for the license so we got to get that so whatever they

[2:26:18] Voice 14: tell us we should make sure it's in a format we can get out the door because us knowing is one

[2:26:23] Voice 14: thing it's not it's really about the operators that need to know

[2:26:27] Voice 3: before i come back to you or

[2:26:28] Voice 3: if it's all right i'd like to acknowledge trustee fast um thank

[2:26:32] Trustee Fast: you i just wanted to uh agree with

[2:26:35] Trustee Fast: trustee rogers and say it also includes the way i understand it um short-term vacation rental

[2:26:41] Trustee Fast: and bed and breakfast operators and uh agriculture including irrigation and you know the water needed

[2:26:50] Trustee Fast: for washing eggs and watering cattle and all those things so um farming which is part of

[2:26:56] Trustee Fast: islands trust uh land use planning so um i think it would be really good i really support this and

[2:27:04] Trustee Fast: i i like the idea of putting some context around it that's uh special for islands thank you

[2:27:11] Voice 3: Okay, Laura Patrick back to you.

[2:27:12] Voice 13: Yeah, I mean they're, they're receiving a lot of bashing from a lot of organizations about this program and I think that this is, they'd like this to be successful, they need this to be successful so I think the key thing

[2:27:24] Voice 13: too is to help they they need trustees to be personal and work work the issues there's a lot

[2:27:30] Voice 13: of misinformation it's uh just just like

[2:27:32] Voice 13: we're experiencing they're getting it on their program

[2:27:34] Voice 13: and i think that's what they're hoping they need us to appeal to the our our contacts and go out

[2:27:39] Voice 13: there and help them make this program be successful yeah

[2:27:43] Voice 3: i think we had an appeal from our fresh water

[2:27:46] Voice 3: specialists on this topic and then unfortunately there's an authoritarian component to this that

[2:27:51] Voice 3: they want to do this and this is the deadline and people are going to miss the boat and it's

[2:27:57] Voice 3: going to hurt and some we need to make this a success and help them make it a success and

[2:28:02] Voice 3: not that we're experts in communication but we could try to make this better for everybody so um

[2:28:10] Voice 3: is that sufficient time 15 minutes plus a q a at 3 45 for an important topic of its nature

[2:28:17] Voice 3: yeah

[2:28:17] Voice 13: i think especially the webinar is being planned on top of it so okay

[2:28:21] Voice 3: so then

[2:28:22] Voice 13: there we

[2:28:23] Voice 13: have it

[2:28:23] Voice 3: um so i'm just going to take that by general consent that we move uh the item at 7.3.1

[2:28:31] Voice 3: to section 9 on the agenda and that um director trader um put out the details on that

[2:28:38] Voice 3: not by general consent right so now this brings us down to seven delegations

[2:28:43] Voice 3: um i wasn't sure that all of them were actually delegations other than comment maybe to one of

[2:28:50] Voice 3: them maybe was comment to the 2015 um policy statement campaign but nonetheless we have

[2:28:58] Voice 3: seven seven requests here now um and i'm just going to ask you do you want to approve all of

[2:29:06] Voice 3: these or do you have any concerns about any one of them i do have a concern about 7.3.8

[2:29:13] Voice 3: trustee fast i

[2:29:14] Trustee Fast: have a concern about 7.3.5 as uh i know kathy peters she's wonderful and she

[2:29:21] Trustee Fast: used to live on bowen and um uh but i don't think this issue is within um the island's trust mandate

[2:29:31] Voice 3: understood so um so i'm just going to pull say we're going to pull that 7.3.5

[2:29:36] Voice 3: I'm going to pull 7.3.8 so are you satisfied to at this time permit delegations for 7.3.2

[2:29:44] Voice 3: 3.3 3.4 3.6 and 3.7 I'm going to accept that as consent so those ones will be advised so then 7.3.5

[2:30:00] Voice 3: you know i

[2:30:00] Voice 3: don't know this is a is an important issue globally whether or not we can address it

[2:30:07] Voice 3: or it's characterized appropriately as a crisis on the gulf islands i don't know

[2:30:15] Voice 3: uh i'm inclined to allow it to come forward but um what's the feeling of vice chairs she's been

[2:30:23] Voice 3: wanting to present the council for probably a year sorry has she asked before yes and when

[2:30:30] Voice 3: And it just hasn't come to pass because of timing.

[2:30:35] Voice 3: I met her at UBCM two years ago, I think.

[2:30:39] Voice 14: Mr. Chair, if I might, I mean, I read her presentation and it's compelling.

[2:30:47] Voice 14: It's clearly something totally outside of the jurisdiction or activities of the trust.

[2:30:54] Voice 14: Now, we did take one that was sort of tangential in terms of the rodenticide,

[2:31:00] Voice 14: but that of course affected the environment

[2:31:02] Voice 14: and the ecosystems, et cetera.

[2:31:04] Voice 14: And I do wonder about whether we,

[2:31:09] Voice 14: how wide our net should go and how wide we should allow

[2:31:14] Voice 14: delegations to come and talk to us about things

[2:31:16] Voice 14: that aren't related to our mandate.

[2:31:22] And I just

[2:31:26] Voice 14: don't know how this can fit

[2:31:30] Voice 14: fit within our mandate many many many horrible things that are happening in the world including

[2:31:37] Voice 14: probably in the islands that we have no mandate over

[2:31:40] Voice 6: um

[2:31:40] Voice 14: so i'm inclined not to allow it as much

[2:31:46] Voice 14: as i be just because and perhaps if we had lots of time but we're already at an hour um with six

[2:31:55] Voice 14: other uh delegations but yeah

[2:32:00] Voice 3: um anybody

[2:32:01] Voice 14: else i'm prepared to be if i want if you want to be open to

[2:32:04] Voice 14: it i'm not i'm prepared to but i do share trustee fast's concern trustee uh

[2:32:12] Voice 3: patrick or fast well i

[2:32:14] Voice 13: i mean she's she is fascinating and and either you know help work with her to find a way to do

[2:32:23] Voice 13: a webinar or something that's more community front facing that we'll just help her do um

[2:32:28] Voice 13: without having to go through just console um because she

[2:32:33] Voice 5: named salt spring she named certain

[2:32:34] Voice 13: islands so i mean we could work with her personally to help her find a way to address

[2:32:43] Voice 13: islanders through either yeah certain

[2:32:46] Voice 13: formats that are offered or webinar parties there's

[2:32:49] Voice 13: lots of organizations that are putting on talks all the time right

[2:32:52] Voice 3: so let's see trustee fast what

[2:32:55] Voice 3: do you have to offer and then maybe i'll just ask you a question sure

[2:32:59] Trustee Fast: just didn't um in support of

[2:33:01] Trustee Fast: my earlier point i'm looking at uh the page 107 that we looked at earlier and uh the definitions

[2:33:08] Trustee Fast: of delegations that we just forwarded to just council includes the language and which falls

[2:33:15] Trustee Fast: within the jurisdiction or activities of trust council

[2:33:18] Trustee Fast: or one of its committees.

[2:33:19] Trustee Fast: And I think this falls outside of it with all respect

[2:33:22] Trustee Fast: to the Kathy Peterson to the topic.

[2:33:28] Trustee Fast: And I would note also that we've got missing

[2:33:31] Trustee Fast: and murdered indigenous women on our list

[2:33:34] Trustee Fast: and all that kind of thing,

[2:33:34] Trustee Fast: but it's not within our jurisdictions and activities.

[2:33:39] Trustee Fast: So I support Laura's suggestion

[2:33:41] Trustee Fast: that we uh help her um present to um the community and on the islands yeah

[2:33:53] Voice 15: okay uh

[2:33:54] Voice 4: oh that's the if that's the default isn't some activity by staff to assist on worthwhile projects

[2:34:05] Voice 4: across the social sphere if there isn't an interest in having a live discussion could

[2:34:12] Voice 4: Could there be some other mechanism other than?

[2:34:16] Trustee Fast: Yeah, I should have used the word trust.

[2:34:18] Voice 4: Trust assisting in some way.

[2:34:20] Voice 15: Sorry,

[2:34:20] Voice 13: I said our personal contacts was what I was referring to.

[2:34:24] Voice 13: I was not saying staff.

[2:34:25] Voice 13: I said through

[2:34:26] Voice 13: trustees to introduce her to appropriate.

[2:34:30] Voice 13: I completely understand that.

[2:34:31] Voice 3: Okay, so then this kind of

[2:34:34] Voice 3: follows up on your train,

[2:34:35] Voice 3: the consensus that we're building here,

[2:34:38] Voice 3: is it does seem to me that we could circulate this information

[2:34:42] Voice 3: that's provided as a delegation to trustees as information.

[2:34:47] Voice 3: And it's an awareness building exercise

[2:34:50] Voice 3: that she's trying to do that she would argue

[2:34:54] Voice 3: that in our land use planning,

[2:34:56] Voice 3: we need to be aware of some land uses

[2:35:00] Voice 3: that would be of a commercial nature might be exploited.

[2:35:04] Voice 3: I think that's where she's going with this.

[2:35:07] Voice 3: And I don't know what the possibility is,

[2:35:10] Voice 3: but i don't disagree with the idea generally i don't know how much it actually impacts the

[2:35:16] Voice 3: gulf islands um but i think awareness is what we're trying to do so should i or we communicate

[2:35:26] Voice 3: with her and suggest that it is a satisfactory mechanism to circulate this to trustees

[2:35:33] Voice 3: and i recommend that she take this up with communities rather than the beyond trust

[2:35:40] Voice 3: trust what's the thought there yeah

[2:35:44] Voice 13: i think you could take this offline to talk about how to

[2:35:47] Voice 13: communicate with her and then how to share it

[2:35:49] Voice 3: yeah so it's

[2:35:51] Voice 13: basically introducing her she should

[2:35:53] Voice 13: say what island she's targeting yeah and we

[2:35:56] Voice 13: could probably be far more targeted so i think it's just

[2:35:58] Voice 13: an offline conversation with her to help

[2:36:00] Voice 13: her so

[2:36:02] Voice 3: then i won't be saying we're not going to provide

[2:36:04] Voice 3: or delegation status that's what i'm okay so all right and so then um okay so then i'm going to

[2:36:17] Voice 3: move on and then what i'm going to do is just uh advise that the room at some point the remainder

[2:36:22] Voice 3: or maybe i already did that did i already do that no okay so i'll just do it so let's just

[2:36:28] Voice 3: keep going 7.3.8 then is the other one that i have some questions because as um as uh

[2:36:36] Voice 3: as informative of Michael Sketch's presentations are

[2:36:42] Voice 3: and appreciate them,

[2:36:45] Voice 3: I think that there are some fundamental flaws

[2:36:48] Voice 3: in the message that he's delivering in here

[2:36:51] Voice 3: with respect to us having lost our way

[2:36:55] Voice 3: because he says specifically in his presentation

[2:37:00] Voice 3: that the trust policy statement is falling,

[2:37:04] Voice 3: and correct me if I'm wrong,

[2:37:05] Voice 3: is falling under the land use planning authority

[2:37:08] Voice 3: of David Marlin.

[2:37:09] Voice 3: And I simply think that that is not correct.

[2:37:12] Voice 3: Yeah, I noticed that too.

[2:37:13] Voice 3: It is actually under the direction

[2:37:16] Voice 3: of executive committee

[2:37:17] Voice 3: that has worked with trust area services

[2:37:20] Voice 3: to deliver on that component.

[2:37:23] Voice 3: And executive committee

[2:37:25] Voice 3: with a commitment to trust council

[2:37:28] Voice 3: has actually delegated that

[2:37:29] Voice 3: to trust program services specifically.

[2:37:32] Voice 3: And that is the way this is unfolding.

[2:37:34] Voice 3: So I think that Mr. Sketch needs to be advised

[2:37:37] Voice 3: that that is incorrect in this

[2:37:40] Voice 3: because I don't think we want to promote

[2:37:42] Voice 3: incorrect information in our packages

[2:37:45] Voice 3: and that he needs to revise his delegation by Friday.

[2:37:52] Voice 3: That's the drop-dead date, yeah.

[2:37:56] Voice 3: Or consider bringing the message back

[2:37:58] Voice 3: at a future council meeting.

[2:38:00] Voice 3: And so I'll just ask the vice-chairs

[2:38:01] Voice 3: what they think of Dan Rogers and Laura Patrick.

[2:38:04] Voice 13: he always reads and so another option is you could you could ask him to make that correction

[2:38:09] Voice 13: just put it in his correspondence that's one suggestion dan rogers

[2:38:16] Voice 14: i don't think i don't know that we can start refusing delegations because they're wrong

[2:38:26] Voice 14: because delegations come to us often when i think they're wrong about things that they say about

[2:38:33] Voice 14: both the trust and and our structure etc in fact there's probably two or three others of them in

[2:38:38] Voice 14: this list that i think they're they arguably they are wrong in terms of how they propose things

[2:38:44] Voice 14: however it'd probably be worthwhile to correct him i guess i was expecting you to say that mr sketch

[2:38:51] Voice 14: uh as as interesting as it is to hear from him is repeating the same things he said a number of

[2:38:57] Voice 14: of time um he has his message is we're a federation not a confederation and that we

[2:39:04] Voice 14: should operate as a federation not a confederation and that you should operate completely like that

[2:39:11] Voice 14: way and that's his message he's been now he he packages it differently on the other hand you

[2:39:17] Voice 14: know he you know he he will read he will be within the time frame so i don't mind you correcting him

[2:39:23] Voice 14: but i do think it's it is a bit um it's a bit problematic to start asking uh delegations to

[2:39:33] Voice 14: correct where they're wrong because um because that is not an uncommon occurrence yeah although

[2:39:41] Voice 3: people open about things and then they

[2:39:44] Voice 3: state facts and this is more of a statement of fact and i

[2:39:46] Voice 3: wouldn't like to ask the caos i think the responsibility of the cao to correct misinformation

[2:39:52] Voice 3: information that's in the in the in the in the world space there i think that does fall under

[2:39:57] Voice 3: our bailiwick um what would you think here uh whoa what

[2:40:03] Voice 4: a that's a fascinating question mr chair um

[2:40:05] Voice 4: we actually don't tend to ensure the public sphere um correcting on a consistent basis

[2:40:12] Voice 4: and you know um later on we have a communications plan to discuss and ruminate on and i think

[2:40:19] Voice 4: there's many that would think that we should be more aggressive around um making um defending

[2:40:25] Voice 4: factual um you know the fact is that as it stands from knowledge point of view i do think that this

[2:40:33] Voice 4: it might be um challenging to uh correct on perceived facts in a delegation um

[2:40:44] Voice 4: Um, some facts will be easy to address, but if this becomes sort of a role, it's going

[2:40:53] Voice 4: to be a challenge to do that on a consistent basis and where the line will be drawn.

[2:40:58] Voice 4: Well, we don't often do it.

[2:41:01] Voice 3: That's a fact.

[2:41:04] Voice 3: We do not.

[2:41:05] Voice 3: Yeah.

[2:41:06] Voice 3: So then I would suggest then we accept Michael's sketches of delegation, but that, um, that

[2:41:11] Voice 3: just a moment um to ellen um that we've sent michael sketches a delegation and that i through

[2:41:22] Voice 3: laurie send him a note to say that i would suggest that he make that correction that um in fact the

[2:41:29] Voice 3: policy statement is uh clearly in trust area services and he might consider amending his

[2:41:37] Voice 3: presentation and please resubmit it by friday and the authority of the executive

[2:41:41] Voice 3: but

[2:41:41] Voice 6: again,

[2:41:42] Voice 3: it's in the committee.

[2:41:44] Voice 3: Yeah.

[2:41:46] Voice 3: So that's what I would incline.

[2:41:48] Voice 3: So back to you, Sue, I'll pass.

[2:41:51] Trustee Fast: Thank you.

[2:41:52] Trustee Fast: My question was, looking back at the definition of delegation,

[2:41:55] Trustee Fast: was whether this was a new idea or information or concept.

[2:42:01] Trustee Fast: And that's what I think my question would be.

[2:42:06] Trustee Fast: And referring to what Trustee Vice Chair Rogers has said,

[2:42:12] Trustee Fast: i'm uh i'm not i'm i'm not finding much new in here but i'm maybe that's um maybe i'm wrong and

[2:42:20] Trustee Fast: i haven't read it carefully enough well

[2:42:23] Voice 3: it does seem to reiterate the same point of view but um

[2:42:26] Voice 3: that's a terribly difficult line to determine yeah um so at this point in order to advance

[2:42:37] Voice 3: the agenda i'm going to suggest then that 7.3.2 7.3.3 7.3.4

[2:42:44] Voice 3: 7.3.6, 7.3.7 be forwarded to council as presented.

[2:42:50] Voice 3: And 7.3.8, the delegation be approved,

[2:42:57] Voice 3: but the trust will, the chair will write a note

[2:43:02] Voice 3: to the delegate to ask for changes in his submission

[2:43:06] Voice 3: if he's so inclined.

[2:43:10] Voice 3: And I think that covers it.

[2:43:13] Voice 3: and we'll do that by general consent that's all right

[2:43:19] Voice 3: okay now 7.3.5 how do we we will we want

[2:43:26] Voice 3: to communicate with kathy peters that her delegation does not seem appropriate for the

[2:43:32] Voice 3: jurisdiction of the honest trust and that opportunities be sought through local trustees

[2:43:40] Voice 3: to communicate with communities directly is that the intention yeah

[2:43:45] Voice 13: i could maybe follow up with

[2:43:47] Voice 13: her in personal conversation and help her direct her efforts appropriately so

[2:43:52] Voice 3: we'll need to act on

[2:43:52] Voice 3: that uh

[2:43:53] Voice 4: immediately oh i appreciate that mr chairman because it's stopped doing it it just

[2:44:00] Voice 4: ends up being a very yeah it's not okay so then

[2:44:03] Voice 3: let's just say that um vice chair patrick and

[2:44:07] Voice 3: chair locum will communicate with kathy peters with respect to the delegation all right so then

[2:44:14] Voice 3: uh we're 11 46 so should we keep rolling with regional planning services section and uh uh

[2:44:23] Voice 3: 7.4.1 two and three and director marlon if you have any remarks on those three items

[2:44:30] Voice 9: uh just remind you there's a late item seven point four point three oh

[2:44:34] Voice 3: thank you seven point

[2:44:35] Voice 3: 4.4 as well yeah all right yeah thank you for the strategy okay so then trustees of the any items

[2:44:42] Voice 3: you wish to draw or patrick has

[2:44:45] Voice 13: a big question did we did it officially get renamed to regional

[2:44:49] Voice 13: planning services i know we went to regional planning committee so this is a typo yeah okay

[2:44:53] Voice 9: it should still sell over 20.

[2:44:54] Voice 13: i was confused i was like when did that happen all right so then

[2:44:58] Voice 3: that needs to be corrected

[2:44:59] Voice 9: uh no that's the uh oh no it's the title of this section i think

[2:45:05] Voice 9: that's what you're trying to do yes

[2:45:06] Voice 9: yeah 7.4 should be like appliances okay so that title

[2:45:12] Voice 3: needs to change yeah um you noted that rory yes uh so 7.41 through 7.44 any topics i

[2:45:21] Voice 14: have some

[2:45:22] Voice 14: them on 742 742 okay anything else and and uh i guess 744 although i haven't really read it so

[2:45:33] Voice 14: 7.4

[2:45:37] Voice 3: .2 then uh dan oh well i'm going to forward to council 7.4.1 and 7.4.3

[2:45:46] Voice 3: as presented and uh then let's go by general consent and then let's go to 7.4.2

[2:45:54] Voice 7: okay i

[2:46:01] Voice 14: i just have some i have some questions about the report and and rather than ask the

[2:46:07] Voice 14: trust council i'll ask them now in case there needs to be some clarification um eelgrass mapping

[2:46:15] Voice 14: so that's going ahead so i just want to make sure my understanding is correct

[2:46:21] Voice 14: because when we we approved the budget for grass mapping the the extent of what was going to be

[2:46:27] Voice 14: developed because the question was that we've already done meal grass mapping and my understanding

[2:46:32] Voice 14: was is that the difference between this eelgrass mapping and the previous eelgrass mapping is that

[2:46:37] Voice 14: is that this mapping is going to is going to indicate not just the location but the extent

[2:46:44] Voice 14: of the eelgrass bed correct so that's what that contract is that's correct okay so that when we

[2:46:49] Voice 14: get when they're finished we'll see not only where they are but how far they extend correct okay

[2:46:54] Voice 14: okay so that's great glad to hear that um under 4.4 i'm sorry i'm on page 2337

[2:47:05] Voice 14: the floor ratio density metric model bylaw um as i recall uh that got sent back to the

[2:47:17] Voice 14: regional planning committee for with some instructions to come and then come back so

[2:47:22] Voice 14: so so it's gone back to rdc to invent the reports been amended to include north pender and south

[2:47:28] Voice 14: pender and the work that's going on that and so that's all been that's all been done yeah it's

[2:47:33] Voice 9: been sent back to the regional planning committee but they haven't actually done anything with that

[2:47:37] Voice 9: yet so i can update this to reflect that okay

[2:47:40] Voice 14: because it says and forwarded to trust council

[2:47:42] Voice 14: so i thought

[2:47:43] Voice 14: maybe that work had been done no

[2:47:45] Voice 4: and i think what they wanted was ultimately

[2:47:47] Voice 14: as a model

[2:47:48] Voice 14: yeah yeah yeah i think there was some a little my recollection of the discussion is there was a

[2:47:55] Voice 14: little discomfort that this work was going on in some of the local trust committees it wasn't

[2:47:59] Voice 14: reflected in the consultant's report we wanted that reflected so that there was some consistency

[2:48:04] Voice 14: and

[2:48:04] Voice 13: environmental benefits

[2:48:05] Voice 14: and then there was yeah there were some other things okay but it's

[2:48:08] Voice 14: not coming to the trust council right now no so i will update this together okay so the other thing

[2:48:14] Voice 14: i wanted to ask um here comes the regional planning team which is at the bottom of page 337

[2:48:29] Voice 14: um just just so you know i mean i can't speak for other things and i know it says completed that

[2:48:36] Voice 14: the rar and gambier and anvil and boyer is actually done thank you god um and the main

[2:48:44] Voice 14: led technical amendments is done so i just want to be clear about that so that when we see main

[2:48:50] Voice 14: coming up again down at the bottom um it's not that we've got that there's two pieces of work

[2:48:57] Voice 14: going on but i do notice that that there's one ocp on the list and unless i guess the deadman

[2:49:11] Voice 14: and farm plan is considered ocp work i'm not sure is it it will be yeah and you know for salt spring

[2:49:21] Voice 14: no gabriola no no um no uh hornby no luskete there there seems to be i just i guess that's what

[2:49:34] Voice 14: you're talking about earlier about the policy you're going to set up about how you're going

[2:49:37] Voice 14: to decide what work's going to be

[2:49:38] Voice 9: done yeah and the the intro to this list uh does say it's 14

[2:49:44] Voice 9: transitional projects yeah so these are the things that were brought over and it's still

[2:49:50] Voice 9: yeah okay it

[2:49:52] Voice 9: isn't balanced i agree with you and we need to figure out a way to

[2:49:56] Voice 9: make sure we've got balance between ltcs and you know strap plan issues and things like that

[2:50:04] Voice 9: that's what the regional planning committee is working on okay thank

[2:50:07] Voice 9: you thank you that helps

[2:50:08] Voice 4: me so that's got to be a really hopeful uh you know clear that this is the residuals that need

[2:50:16] Voice 4: to be dealt with this work needs to be done before into that process that we're talking about later

[2:50:22] Voice 4: where it will likely be more ocps on a consistent basis

[2:50:25] Voice 14: right yes right okay so i just wanted to

[2:50:28] Voice 14: flag that's the i sort of read it on the next page um it was very fascinating to see that there's a

[2:50:36] Voice 14: galliano eco-cultural matching mapping project because i'm chair i didn't know anything about

[2:50:43] Voice 14: that so um it's that's a very interesting project and i just wonder who's who's operating with that

[2:50:52] Voice 14: so

[2:50:52] Voice 9: this is under the strategic plan french for sustainability project i'll have to look into

[2:50:58] Voice 9: that for you sorry i don't have that okay

[2:51:00] Voice 14: um i mean we are doing the water work i mean there

[2:51:05] Voice 14: is that but and there may be something going on that i'm just not aware of so yeah

[2:51:09] Voice 9: probably under

[2:51:10] Voice 9: the ground i think what happened was we had to redirect funding from was it the skinny or one

[2:51:17] Voice 9: week because they were they weren't able to take the money so i think galliano eco-cultural mapping

[2:51:23] Voice 9: available so it's the

[2:51:25] Voice 9: ground money that's going to that so it'd be the risk here that would be

[2:51:28] Voice 9: leading it and they'll be actually running it themselves who's saying uh

[2:51:32] Voice 9: the galliano

[2:51:34] Voice 9: ecocultural group it's a group on galliano okay yeah total

[2:51:39] Voice 14: news to me okay and maybe i'm just not

[2:51:41] Voice 14: paying enough attention but yeah

[2:51:43] Voice 13: none of these are being reported to the local trust committees

[2:51:47] Voice 13: the work this i mean this local on-ground related to this ground okay

[2:51:52] Voice 14: i'll make sure that gets

[2:51:53] Voice 14: corrected okay yeah um and then so yeah so that just just so you know these things at least the

[2:52:01] Voice 14: one eye on galliano i don't know anything about that and perhaps the local trustees do but i

[2:52:06] Voice 14: haven't come up with our local trust committee um the other thing i had a question about was

[2:52:13] Voice 14: was the recharge potential mapping is complete

[2:52:16] Voice 14: and is going live on the website on December 1st, 2021.

[2:52:22] Voice 14: That's posted on our website

[2:52:25] Voice 14: and internal trust property information.

[2:52:28] Voice 14: So when we had the presentation about that mapping,

[2:52:32] Voice 14: we had the webinar, I don't know, on Galliano in September,

[2:52:36] Voice 14: it was sort of portrayed as still a work in progress.

[2:52:40] Voice 14: us yeah so and and in fact it hasn't been brought into any of our planners presentations to us about

[2:52:50] Voice 14: about um the work that we're doing so it's going on the website that's

[2:52:59] Voice 9: like within 10 days that's

[2:53:01] Voice 9: the intent i'm going to double check that so well i've seen

[2:53:05] Voice 14: that before somewhere that it was

[2:53:07] Voice 14: pretend that it was intending to go live on december 1st but it hasn't yet made its way

[2:53:14] Voice 14: into our planning work um that i know of maybe it is internally but if it is i don't know about that

[2:53:22] Voice 14: so yeah just

[2:53:23] Voice 14: just wanted to flag that that it seems it should be being used i i i'm i was

[2:53:29] Voice 14: surprised to read that so i you might want to double check whether

[2:53:33] Voice 9: that's i'll maybe clarify

[2:53:34] Voice 9: I don't know what that means to the intent is to get it out of the plan is to use it in December 1st and believe it will also be on our website for public information as well.

[2:53:43] Voice 9: Okay.

[2:53:43] Voice 9: I'll double check.

[2:53:46] Voice 13: And it would be nice to know if it has been made available to Plain Road for their licensed work as well.

[2:53:53] Voice 9: Yeah, my understanding is that has been all the information that Plain Road has provided, but I'll double check.

[2:54:00] Voice 14: okay thank you those are my those are some questions i i found it very interesting

[2:54:04] Voice 14: in the report i know the rpc is doing a lot that i'm not following closely because i'm not on the

[2:54:11] Voice 14: committee but and there's all like a fire hose of stuff coming out from that so okay

[2:54:17] Voice 9: maybe with permission from the chair i will make those edits and then i can follow this

[2:54:22] Voice 9: if that's what you'd like yeah

[2:54:25] Voice 3: so is that satisfactory you're comfortable with the

[2:54:27] Voice 3: answer is that the amendment and

[2:54:29] Voice 14: i and i've heard the director say that he'll clarify and or amend

[2:54:33] Voice 14: where things are necessary to do that thank you thank you

[2:54:38] Voice 3: is there anything else on the director's

[2:54:40] Voice 3: report so then i'll take it then at 7.4.2 before the council has amended okay thank you so then

[2:54:48] Voice 3: the final one in this section is 7.4.4 that came as a late item and that's the um water

[2:54:57] Voice 3: Yeah,

[2:54:58] Voice 9: I can take that.

[2:54:59] Voice 9: Do

[2:54:59] Voice 15: you want to speak to it?

[2:55:00] Voice 9: Yeah, sure, just quickly.

[2:55:02] Voice 9: So my apologies, first of all, for being late.

[2:55:04] Voice 9: That was a communication breakdown, so I didn't realize I had to come forward.

[2:55:09] Voice 9: But I think it is important that this gets to council sooner than later, partly because some of the budget items, there's at least three items, are based on some of the implementation recommendations in the strategy.

[2:55:23] Voice 9: So the recommendations in the RFD to council here is obviously to receive the report, but then ask the regional planning committee to add this to its work program so that we can develop a freshwater sustainability strategy policy document, which will also include an implementation recommendations.

[2:55:44] Voice 9: recommendations so what that means is takes the plan which is a 10-year plan and breaks it down

[2:55:50] Voice 9: into policy and then into a an implementation framework that shows what can be done and when

[2:55:58] Voice 9: it needs to be done and that would be the regional planning committee will be making recommendations

[2:56:03] Voice 9: by council on what that would look like so that is the request to council here the document itself

[2:56:10] Voice 9: cell is final however it hasn't yet been formatted in a way for you know public consumption it needs

[2:56:18] Voice 9: to have you know graphics put in and make it look nice it's just a word document written

[2:56:24] Voice 9: but the language in there is as you can see it's draft version 11. that means it's gone through

[2:56:31] Voice 9: a lot of iterations within the consultants as well as your staff and with reconciliation

[2:56:40] Voice 9: consider this one so anyway it's here to go to Council um with those recommendations

[2:56:46] Voice 9: I think

[2:56:49] Voice 4: it and the CEO would like to add some remarks well not only that but um so yeah this

[2:56:54] Voice 4: is a significant moment for this project it's had its uh its readings by RPC and it's time for it to

[2:57:01] Voice 4: get to trust Council to see how they feel about it it's foundational to the strategic plan how

[2:57:07] Voice 4: we're going to be making land use decisions in the future um and it's anticipated that the

[2:57:13] Voice 4: but trust council itself a trustee who's not on a committee hasn't spent a lot of time with this

[2:57:19] Voice 4: document and they're going to have to um uh review it so econics would be coming to trust council

[2:57:27] Voice 4: if you forward this as part of this package to do the presentation much like they did at rpc

[2:57:33] Voice 4: and answer questions from trustees in general,

[2:57:37] Voice 4: but also trustees who maybe haven't tracked a project

[2:57:42] Voice 4: and a year and a half of work or so that's gone into it

[2:57:46] Voice 4: and how it sets the stage for all of the other pieces

[2:57:50] Voice 4: just that we were even speaking about just a few moments ago

[2:57:53] Voice 4: inside some of those implementation projects

[2:57:56] Voice 4: and moving towards informing land use decision-making.

[2:58:01] Voice 4: so it's um to get that the importance of the document to those trustees

[2:58:06] Voice 4: so not only would the document go far but we would also have and there are financial

[2:58:12] Voice 4: considerations over a 10-year time frame that councils two and a half councils are going to

[2:58:17] Voice 4: be looking at um adoption of this report doesn't mean that there's that full commitment yet that'll

[2:58:23] Voice 4: those will be earned budgets i expect over time but you do have pieces of our current budget

[2:58:31] Voice 4: that um are are funded and that fpc is agreed to so it's only appropriate that

[2:58:38] Voice 4: trust comes with it to look at this right now so it goes along with this report is

[2:58:43] Voice 4: is that presentation as well

[2:58:47] Voice 5: okay

[2:58:48] Voice 3: that's a significant body of work but anyway uh uh sue

[2:58:55] Voice 3: ellen faust i see your hand up there yeah

[2:58:57] Trustee Fast: thank you i just wanted to uh i think staff have just

[2:59:00] Trustee Fast: said what i wanted to say except that um i believe this is really important that it come forward at

[2:59:06] Trustee Fast: this point because uh at financial planning committee i heard uh questions and people not

[2:59:13] Trustee Fast: understanding how the different parts fit together and uh this document shows how they all fit

[2:59:18] Trustee Fast: together as part of a strategy uh like having four legs on your uh deer rather than you can't

[2:59:27] Trustee Fast: just lop one off and expect things to be all the same that's a terrible analogy sorry about that

[2:59:32] Trustee Fast: but um i just wanted to

[2:59:34] Voice 5: ask where

[2:59:36] Trustee Fast: that is on the uh on our quarterly meeting is there a presentation

[2:59:41] Trustee Fast: i'm missing it here uh

[2:59:44] Voice 9: not there yet it could be in the local planning if it's uh

[2:59:47] Voice 9: okay

[2:59:48] Trustee Fast: it'll be ended

[2:59:50] Trustee Fast: there thank you

[2:59:51] Voice 4: recommended that it goes on under local planning services

[2:59:54] Voice 4: is uh three four um at 3 15. i understand that

[2:59:58] Voice 4: yeah okay thank you

[3:00:03] Voice 14: I just this is just a question and a comment my question is is am I correct in my understanding

[3:00:10] Voice 14: that this report was paid by that by that $55,000 grant that we that's in our somewhere in our

[3:00:17] Voice 14: budget it

[3:00:17] Voice 9: was actually a hundred eighty thousand grand ninety thousand went towards this okay yeah

[3:00:23] Voice 14: Yeah. And as I understand, just looking at this now,

[3:00:29] Voice 14: the FPC's recommendations to trust council, they would have, they'll,

[3:00:33] Voice 14: they have recommended we fund the continuing of the science portion of this,

[3:00:38] Voice 14: but not the sustainable report, sorry,

[3:00:42] Voice 14: the state of the water report. That's where things stand right now.

[3:00:47] Voice 14: That's correct. Okay. Yeah. Okay. Okay. Thanks.

[3:00:51] Voice 14: thanks

[3:00:52] Voice 3: thanks anybody else or

[3:00:56] Voice 13: Patrick oh just I mean it's this is a motion that's got to go

[3:00:59] Voice 13: forward but the conversations will be around you know the engagement now with the trust policy

[3:01:05] Voice 13: statement in the theme of water and the policies so this is broad enough it'll fit there but it'll

[3:01:13] Voice 13: shape policies yeah okay

[3:01:18] Voice 3: um this is an amazing work um i'm fixated on table four which is the

[3:01:26] Voice 3: 10-year budget estimates and delivery and um you know we're talking about overall probably

[3:01:33] Voice 3: about that period of time half a million dollars or more and obviously that's some serious budgeting

[3:01:40] Voice 3: budgeting required in what appears to be a time of uh financial increases and fiscal restraint

[3:01:50] Voice 3: that is unfolding and so

[3:01:53] Voice 3: i'm interested to see how this will roll out and when you quote those

[3:01:58] Voice 3: numbers including staff requirements at the bottom and then and the dollar rallies associated with

[3:02:03] Voice 3: them is that also assuming that there's a contribution by uh some of these other agencies

[3:02:08] Voice 3: that you've got listed there, environment, regional districts,

[3:02:12] Voice 3: blah, blah, blah, others like that.

[3:02:14] Voice 3: Is all of that financial burden falling upon the Islands Trust?

[3:02:17] Voice 3: And how are we strategizing those resources?

[3:02:22] Voice 3: Laura,

[3:02:23] Voice 13: you have an answer?

[3:02:24] Voice 13: Well, a lot of the conversation is about being in a better position

[3:02:26] Voice 13: for grant funding.

[3:02:27] Voice 13: The water, as you would hear in the federal election

[3:02:31] Voice 13: and everywhere else, fresh water, water supply,

[3:02:34] Voice 13: is a huge concern to the communities.

[3:02:37] Voice 13: it's not uh we'd be competing for grant funding

[3:02:41] Voice 3: okay well that's uh that's great it's not often

[3:02:45] Voice 3: we see a 10-year plan of this detail and the implications are significant okay so then is

[3:02:54] Voice 3: there anything else on this otherwise we'll forward it to council as presented uh no

[3:02:59] Voice 3: amendments i don't believe so then uh we'll forward item 7.44 to council as presented uh

[3:03:06] Voice 3: See, I'll have some time.

[3:03:07] Voice 3: And just so we're clear,

[3:03:09] Voice 3: item two provides

[3:03:11] Voice 4: further rigor around this.

[3:03:13] Voice 4: Yeah.

[3:03:13] Voice 4: And that is taking this plan

[3:03:16] Voice 4: and landing it in a way that ultimately

[3:03:19] Voice 4: that Trust Council will approve

[3:03:21] Voice 4: and will be the further pieces associated with this.

[3:03:24] Voice 5: Yeah.

[3:03:24] Voice 4: Okay.

[3:03:25] Voice 4: Understood that.

[3:03:26] Voice 4: Great.

[3:03:27] Voice 4: Yeah.

[3:03:28] Voice 4: Thank you.

[3:03:29] Voice 3: Okay.

[3:03:30] Voice 3: Well, that concludes regional,

[3:03:33] Voice 3: regional, sorry, local planning services.

[3:03:38] Voice 3: And that brings us to 7.5, but it is lunchtime.

[3:03:41] Voice 3: So shall we break for 30 minutes for lunch?

[3:03:43] Voice 3: Yes.

[3:03:44] Voice 3: And we'll come back at 12.35

[3:03:46] Voice 3: and we'll continue with trust area services

[3:03:50] Voice 3: when we return.

[3:03:52] Voice 3: All right, thank you very much, everybody.

[3:03:54] Voice 3: Thank you for a great morning.

[3:06:06] Voice 5: Just a sec, I have to mute my computer.

[3:33:34] Voice 7: so keep going everybody welcome

[3:33:39] Voice 3: back to the executive committee meeting of

[3:33:43] Voice 3: november the 17th um here in the laguncan territory in victoria um it's an honor to

[3:33:51] Voice 3: be able to be here and work and live in the coast salish territory i'm joined by uh my

[3:33:57] Voice 3: name is peter rockham chair of the executive committee i'm joined here by laura patrick

[3:34:01] Voice 3: vice chair from salt spring and dan rogers uh vice chair from gambra keats and trustee sue

[3:34:07] Voice 3: ellen fast joining us from bowen island along with a number of staff we'll just mention uh

[3:34:14] Voice 3: russ hudson pillar um claire freighter uh director mobs um and others other staff that are with us

[3:34:25] Voice 3: online um anyway we've conducted quite a bit of business this morning already getting through to

[3:34:33] Voice 3: section 7.5 of our agenda published online the trust area services items which are going to be

[3:34:41] Voice 3: forwarded to council decision of this body we've been going through the items by section and

[3:34:51] Voice 3: there's nine items here to be forwarded to council and i'm just trying to ask are that any of those

[3:34:57] Voice 3: So 7.5, .5, .1 to 7.5, .9 that you would like to discuss here today.

[3:35:05] Voice 3: Laura Patrick, which ones?

[3:35:06] Voice 3: .2 and .3.

[3:35:09] Voice 3: 7.5, .2, 7.5, .3.

[3:35:12] Voice 3: Vice Chair, is there anything else, Dan?

[3:35:17] Voice 14: .9.

[3:35:18] Voice 3: .9, all right.

[3:35:19] Voice 3: And on the internet, Vice Chair Fax, no?

[3:35:24] Voice 3: Okay.

[3:35:24] Voice 14: Okay.

[3:35:25] Voice 3: So then I'm going to take it then. Well, first of all, I'd like to provide the opportunity

[3:35:29] Voice 3: to Director Frater, Trust Area Services, to, is there anything you would like to speak to on

[3:35:36] Voice 3: your list of items here today, Director Frater?

[3:35:39] Voice 5: No, thank you.

[3:35:40] Voice 3: Okay. Well, thank you very much for being here and the terrific work that you do for us.

[3:35:44] Voice 3: So I'm going to

[3:35:45] Voice 3: send 7.51, 7.54, 7.55, 7.56, 7.57, and 7.58 to Council.

[3:35:54] Voice 3: for consideration as presented by general consent and really great to see those nap tap uh covenants

[3:36:02] Voice 3: uh moving out there i'll just comment but now let's go to 7.5.2 legislative monitoring

[3:36:09] Voice 3: uh briefing who wish to speak to that one laura patrick go ahead on page 371

[3:36:14] Voice 13: under the item of

[3:36:16] Voice 13: that short-term vacation rental report from ubcm it has

[3:36:19] Voice 13: a summary of the key things in there it

[3:36:22] Voice 13: It should include that it recommended that the regional districts have business licenses

[3:36:29] Voice 13: outright.

[3:36:32] Voice 13: I'm sorry, I don't have a paraphrasing, but there was a business licenses related to regional

[3:36:39] Voice 13: districts, which is completely applicable to what we're doing in the Southern Gulf Islands

[3:36:42] Voice 13: and asking that the CRB have business licenses.

[3:36:45] Voice 13: So I think it's important to list that piece under the actions.

[3:36:51] Voice 13: under islands trust actions no no

[3:36:55] Voice 13: it's in the it's a description uh or under the descriptor

[3:36:58] Voice 15: another summary

[3:36:58] Voice 13: there in the summary yeah that that bullet should be included okay

[3:37:03] Voice 8: i can do that

[3:37:04] Voice 8: is

[3:37:04] Voice 3: that easy to do yes responsible for that yeah claire thank you okay anything else

[3:37:12] Voice 3: 7.5.2 no okay so then i'll take it that we forward that 7.5.2 to council as amended

[3:37:19] Voice 3: it thank you claire uh 7.5.3 i think that was you also

[3:37:24] Voice 13: yes under on page 381 for saturn island

[3:37:32] Voice 13: it said no decisions were made but they did have a resolution page three what

[3:37:37] Voice 13: 381

[3:37:39] Voice 3: 381 top

[3:37:41] Voice 13: for summary of referrals oh yes

[3:37:43] Voice 13: saturn did have a resolution oh

[3:37:47] Voice 3: i see so that should be corrected

[3:37:50] Voice 3: Okay, so that may require

[3:37:53] Voice 3: some collaboration to determine that.

[3:37:55] Voice 3: Should be in the minutes.

[3:38:01] Voice 3: Okay, so Dan Rogers, over to you.

[3:38:03] Voice 14: Sorry, I meant I should have put my hand up

[3:38:05] Voice 14: earlier, but it's the same.

[3:38:07] Voice 14: Maine also has a resolution.

[3:38:10] Voice 14: They specifically

[3:38:11] Voice 14: said they want to have

[3:38:13] Voice 14: a half-day

[3:38:15] Voice 14: session with staff. Anyway, there's

[3:38:17] Voice 14: a resolution from Maine Island as well.

[3:38:20] Voice 8: okay thank you we can add those in all

[3:38:26] Voice 3: right so then um if there's nothing else on that then i'll

[3:38:29] Voice 3: take it then that um 7.5.3 also be forwarded to council as a minute thank you claire 7.5.9

[3:38:38] Voice 3: reinstatement of islands trust community stewardship awards program request for

[3:38:42] Voice 3: decision who is to speak to that one oh

[3:38:44] Voice 14: that was me yeah um i just noted that while you captured

[3:38:50] Voice 14: the the motion from from Trust Programs Committee related to it which is that we

[3:39:01] Voice 14: had recommended that it only become every four years it appears that the

[3:39:06] Voice 14: amendment to this program still contemplates being every two years so

[3:39:11] Voice 14: that's on page 472 this forever but those are

[3:39:18] Voice 3: 172 oh I see in the

[3:39:22] Voice 14: actual 1.2

[3:39:24] Voice 8: okay so that's my error it

[3:39:26] Voice 14: says every two years on eve number of years and in fact the recommendation

[3:39:31] Voice 14: from trust program was that we only do it once a term uh in the last year

[3:39:36] Voice 14: okay

[3:39:37] Voice 8: i apologize that

[3:39:40] Voice 8: i must have uploaded an older version so i will make that change thank

[3:39:44] Voice 3: you so then if there's

[3:39:45] Voice 3: nothing further on that i'll take it at 7.5.9 we forwarded to council as amended also again thank

[3:39:52] Voice 3: you by general consent so thank you again so uh thank you executive committee that gets us through

[3:39:58] Voice 3: trust area services so we have a new business item here housing and this is a a request for

[3:40:07] Voice 3: a decision from trustees uh patrick and colburn uh 7.6.1 housing equity work for shortage crisis um

[3:40:16] Voice 3: So, it's not a decision for Council to advance this to,

[3:40:22] Voice 3: for Executive Committee to advance this to Council.

[3:40:26] Voice 3: I don't know whether or not you want to speak to it,

[3:40:29] Voice 3: Trustee Patrick, it's your item,

[3:40:31] Voice 3: but Executive needs to decide to advance it or not.

[3:40:34] Voice 3: It seems reasonable to me and happy to advance it.

[3:40:37] Voice 3: So, any other

[3:40:39] Voice 15: remarks, Trustee Patrick?

[3:40:40] Voice 13: Just the one I did point out to Russ yesterday,

[3:40:43] Voice 13: the original motion, I know there was some,

[3:40:45] Voice 13: I tried to follow the change.

[3:40:49] Voice 13: I couldn't follow it through the original motion

[3:40:52] Voice 13: for the add housing to the strategic plan

[3:40:59] Voice 13: was to add the high priority items

[3:41:01] Voice 13: from the affordable housing and the trust area report.

[3:41:05] Voice 13: And some of those,

[3:41:07] Voice 13: two of those high priority areas are actually applicable,

[3:41:11] Voice 13: but they're not,

[3:41:12] Voice 13: um they didn't make it into the strategic plan of the particular item so that was just

[3:41:22] Voice 13: i'll make that comment okay

[3:41:25] Voice 4: well they were voted out well

[3:41:27] Voice 13: they weren't ever added in but i mean it

[3:41:29] Voice 13: was so i'm not sure there's

[3:41:33] Voice 4: a list associated that was put forward those are the high priority

[3:41:36] Voice 4: items that were brought forward and discussed and then that list was taken down

[3:41:43] Voice 13: well i couldn't find

[3:41:45] Voice 13: the list you know i couldn't see what was brought forward anyway i

[3:41:50] Voice 13: guess it

[3:41:51] Voice 3: would be good to have

[3:41:52] Voice 3: some clarity before we send this to council um because we don't want to have this debate at

[3:41:56] Voice 3: council necessarily um is there sufficient information for this to go forward to council

[3:42:03] Voice 3: and i'll ask the other vice chair i think timing's important

[3:42:06] Voice 13: i think timing's important it should i

[3:42:09] Voice 13: i i'm asking you to go forward now okay

[3:42:13] Voice 3: understood yeah i'm having a hard time hearing you with the

[3:42:16] Voice 3: that sorry um so dan rogers or trustee fast uh uh maybe we'll just advance this i'm happy to

[3:42:25] Voice 4: move it

[3:42:25] Voice 3: to council okay so then i'm going to take it then that's 7.6.1 be forwarded to council as

[3:42:32] Voice 3: presented i want to thank trustee coburn and patrick for advancing this um so summary updates

[3:42:41] Voice 3: uh these two items to go to i want to thank the trustees that brought these forward trustee

[3:42:46] Voice 3: Johnson, Trustee Fenton. This is the ideal model that we want to see is those updates coming to us

[3:42:52] Voice 3: in advance for the package. So 7.71 and 7.72. Unless there are some concerns from Executive

[3:43:00] Voice 3: Committee, we'll forward those to Council as presented. Not seeing any, so then let's forward

[3:43:05] Voice 3: those to Council as presented by General Consent. Next item on the list is the priorities chart.

[3:43:12] Voice 3: um usually that's uh a report on the parties throughout the local trust throughout the trust

[3:43:18] Voice 3: area and unless there's some anomalies or mistakes in that that would also be forwarded to council

[3:43:23] Voice 3: as presented i

[3:43:25] Trustee Fast: just don't see it

[3:43:26] Voice 3: oh it's on page um 490 page 490 it is there oh

[3:43:35] Trustee Fast: sorry looking at

[3:43:36] Trustee Fast: the wrong page numbers my mistake all

[3:43:38] Voice 3: right yeah um easily done um so then i'll just advance this

[3:43:43] Voice 3: to council um by general consent as presented so now uh we've got two items here now which

[3:43:50] Voice 3: will as a result of previous work now be amended uh the first being the draft november december

[3:43:58] Voice 3: trust council agenda that's we'll turn to the cao to capture any thoughts in the overall picture

[3:44:06] Voice 3: here but we've added uh flint row water license presentation at 9.1 and we've also added the

[3:44:13] Voice 3: fresh water strategy uh probably at 8.1.2 would be my guess

[3:44:21] Voice 4: the numbers are confusing me um

[3:44:25] Voice 4: um

[3:44:27] Voice 14: yeah can we just go

[3:44:31] Voice 14: to the actual quarterly I

[3:44:32] Voice 3: am looking at it all right

[3:44:33] Voice 14: so

[3:44:34] Voice 3: at 9.1.0 uh inserted

[3:44:38] Voice 3: before 9.1.1 would be where we put the funeral water license presentation oh that would be an

[3:44:44] Voice 3: excuse me 92. all right she added his 9.2 that well I guess that's fine too if that seems

[3:44:51] Voice 3: appropriate I was thinking we just kick off on it the discussion decision is versus consent agenda

[3:44:58] Voice 3: sure oh i see what you're saying absolutely you're right thank you so 9.2

[3:45:07] Voice 3: okay so that's inserted there above 9.2.1 and then uh therefore the same thing applies at 8.2

[3:45:15] Voice 3: is where we would uh before i put 2.1 or maybe before 8.2.2 in fact

[3:45:24] Voice 3: would be the place for the freshwater strategy yeah okay and then in fact the same thing would

[3:45:33] Voice 3: apply i think to the presentation is do you want that before the director's report or after the

[3:45:38] Voice 3: director's report it's up to you so we'll do that

[3:45:43] Voice 3: after the director's report so then it will go at

[3:45:45] Voice 3: nine before nine point two point two so then looking

[3:45:50] Voice 15: more broadly at the

[3:45:51] Voice 3: entire agenda

[3:45:53] Voice 3: um are there any remarks are we satisfied with the way the program is laid out mr chair

[3:46:00] Voice 4: yeah

[3:46:01] Voice 3: so

[3:46:02] Voice 4: forestry is not on the agenda do you think okay so where's your marks after it

[3:46:13] Voice 4: hmm you have it there the word forestry you're

[3:46:19] Voice 3: now on the three-day schedule where are you seeing

[3:46:22] Voice 3: that oh you don't have a copy of this question marks yes so where is that going in the agenda

[3:46:29] Voice 3: it isn't a thing

[3:46:30] Voice 4: it's just to be removed oh

[3:46:33] Voice 3: so that's just deleted yeah that's okay

[3:46:35] Voice 4: that's fine

[3:46:37] Voice 4: unless you want to talk about forestry and then move it out of the agenda but it's not on the

[3:46:43] Voice 4: actual agenda so where

[3:46:44] Voice 15: did you force your

[3:46:45] Voice 4: report that you provided us where does it land that's

[3:46:48] Voice 4: this table that's at your table and it comes up in half an hour okay it's

[3:46:53] Voice 4: in the ec portion of

[3:46:54] Voice 4: your agenda i do lots of things with this but uh well

[3:46:57] Voice 3: there's one of them forwarding into council

[3:46:59] Voice 3: i wouldn't say so but that might you might wish to okay that's great um so let's have that

[3:47:06] Voice 3: discussion when we get there and we can always amend the agenda if necessary indeed so are we

[3:47:11] Voice 3: satisfied then with the trust council agenda i

[3:47:13] Voice 14: did mr chair i'm just wondering whether there's

[3:47:18] Voice 14: things we can move into the consent area i'm still looking at nothing really in the

[3:47:25] Voice 14: administrative services no

[3:47:28] Voice 3: you know lori does have brilliant drama

[3:47:31] Voice 3: i think the

[3:47:38] Voice 4: concern mr sheriff i i mean is that the afternoon of wednesday is highly

[3:47:43] Voice 4: be compressed at this point yes and where's the pressure release valve to address that thursday

[3:47:53] Voice 4: or if anything you know there's two hours for executive there

[3:47:59] Voice 4: and several of these could just be received on the two hours on the tuesday yeah the two hours

[3:48:05] Voice 4: on the tuesday so then it would be what would you bring forward and these are you know obviously

[3:48:09] Voice 4: uh you're the chair so you know best um but we've encumbered both regional planning services and

[3:48:16] Voice 4: tabs with guests so it would be hard to bring those forward well

[3:48:24] Voice 3: but we could bring before

[3:48:25] Voice 3: we could bring forward legislative monitoring uh the directors and even the conservancy report

[3:48:35] Voice 3: okay and then that type covenants we could bring forward we

[3:48:39] Voice 13: could bring the province

[3:48:40] Voice 13: no reason it has to be less definitely no

[3:48:46] Voice 4: but what would happen is we won't know if we have

[3:48:48] Voice 4: that time so then we'll be calling in person saying don't show up tomorrow no no

[3:48:52] Voice 13: no i might

[3:48:53] Voice 13: move them now okay but we

[3:48:57] Voice 4: don't like it could take two hours this is just the flexibility

[3:49:01] Voice 4: the chair may or may not have i

[3:49:03] Voice 3: think that if we need to add items to tuesday afternoon we

[3:49:08] Voice 3: bring them from the wednesday afternoon portion of the schedule you mean now no live if we run

[3:49:15] Voice 3: run out of things to talk about i

[3:49:18] Trustee Fast: see julia's hand is up right

[3:49:20] Voice 3: alert julia

[3:49:24] Voice 2: my comment is just about the order of things so i'll let you finish this conversation first

[3:49:30] Voice 14: okay okay

[3:49:32] Voice 15: so we're on this we're now on

[3:49:33] Voice 14: the three-day schedule yeah

[3:49:35] Voice 3: we've jumped to that

[3:49:39] Voice 3: so let's just see what uh director mobs has to say about the order of things so i'm presuming

[3:49:44] Voice 3: that you're looking at set your section of the agenda which would be um

[3:49:52] Voice 3: which would

[3:49:55] Voice 15: be um section six i'm

[3:50:00] Voice 2: actually looking at the three-day agenda page 497

[3:50:04] Voice 2: yeah um

[3:50:05] Voice 2: i just know that regional planet or local planning services and trust area services come

[3:50:10] Voice 2: after the budget discussion i do

[3:50:12] Voice 2: recall a comment from trust council historically uh there was a

[3:50:15] Voice 2: desire to have the that information presented first as it informs some of the budget discussion

[3:50:23] Voice 4: well that one should have been discussed long before here now well which items

[3:50:33] Voice 3: yeah don't they yeah well

[3:50:40] Voice 14: the freshwater specialist certainly would affect the budget

[3:50:44] Voice 3: well the freshwater strategy yeah not

[3:50:47] Voice 3: the specialist well sorry yeah

[3:50:52] Voice 3: some elements of the fresh row strategy may change but

[3:50:55] Voice 13: that's a timing i don't think it's

[3:50:59] Voice 13: critical

[3:51:00] Voice 4: yeah mr chair traditionally what would happen is that so i think we'll be okay either

[3:51:06] Voice 4: way is if there are amendments to the budget those are developed after the meeting and then brought

[3:51:12] Voice 4: back the next day no is that that's just in march i guess saying

[3:51:18] Voice 15: that's

[3:51:20] Voice 5: just much yeah yeah yeah i

[3:51:22] Voice 4: think

[3:51:22] Voice 14: it's fine and and mr chair i think you're right i think both you're right but i think the

[3:51:27] Voice 14: problems the other thing we've got is people don't want to do an extensive budget session

[3:51:31] Voice 14: in the afternoon because they they wear out and so i think there was also a request to try and

[3:51:37] Voice 14: do it earlier in the day um and i think december tends to be the in-depth discussion about these

[3:51:43] Voice 14: things uh and march tends to be the refinement of the budget based on the public comment communicate

[3:51:50] Voice 14: communicate commentary and where we're actually having a budget and I think you might be right

[3:51:55] Voice 14: about back to flipping them when we get to the final adoption of the budget but um sort of my

[3:52:02] Voice 14: sense of it as well but

[3:52:04] Voice 3: we're not going to have a second presentation on the freshwater strategy

[3:52:07] Voice 3: March we're just going

[3:52:09] Voice 3: to be doing the budget we're not talking

[3:52:10] Voice 3: about March schedule right

[3:52:12] Voice 3: now no talking about yeah i two

[3:52:15] Voice 3: weeks down the road i

[3:52:16] Voice 13: think this is okay

[3:52:18] Voice 3: okay so then that's fine

[3:52:21] Voice 3: so can i just can we just

[3:52:25] Voice 3: go back to the agenda for a minute then and then we can

[3:52:29] Voice 3: that we're on this three-day schedule now well

[3:52:32] Voice 14: i i i we've gotten the three-day schedule so i

[3:52:34] Voice 14: would want to have a few things to say about it and want to make sure we're aware i think

[3:52:38] Voice 14: we should flag the things that we think are going to be lengthy uh that are going to engender a lot

[3:52:44] Voice 14: of conversation and because i think we want to make sure we create enough time for them

[3:52:49] Voice 14: i think the standard conduct policy is going to engender some conversation um i think we're

[3:52:56] Voice 14: going to i as i understood we're going to take the rwm policy off correct this isn't

[3:53:00] Voice 15: if that

[3:53:02] Voice 14: was the suggestion earlier today we're not going to have it there

[3:53:05] Voice 14: um okay i think that the 2022 meeting schedule is going to engender some conversation i mean it's

[3:53:13] Voice 14: just going to it's just the nature of these trustees they're going to talk about i think

[3:53:17] Voice 14: the select committee update might engender some some conversation so we have at least three items

[3:53:23] Voice 14: that might be extended and i'm just trying to be conscious because we ended up in an hour and 20

[3:53:31] Voice 14: minute conversations about two policies at the last trust council that i don't think we anticipated

[3:53:36] Voice 14: and i think it's going to happen again so i'm not sure there's much time and i have no idea whether

[3:53:43] Voice 14: people are going to have comments regarding your your strategic plan update i don't think there's

[3:53:49] Voice 14: a lot of time on tuesday to move anything so i just want to make sure people are aware that

[3:53:55] Voice 14: we think we've got enough time for all of these things on tuesday afternoon no two hours we have

[3:54:11] Voice 14: two hours

[3:54:12] Voice 6: two

[3:54:13] Voice 14: hours two and a bit i

[3:54:20] Voice 5: don't

[3:54:22] Voice 14: see an obvious there is no alternate

[3:54:24] Voice 14: no there is not

[3:54:26] Voice 3: well we you know we would just run later than uh five o'clock if that's necessary right

[3:54:33] Voice 3: that's where the buffer

[3:54:34] Voice 14: is i mean and then when we get into the budget the budget discussion will

[3:54:45] Voice 14: build the direction the budget discussion what goes and who knows how we're going to deal with

[3:54:49] Voice 14: that um but i do think i don't know how to create more time because it doesn't seem like 3 15 to 5

[3:54:56] Voice 14: o'clock is going to be enough for the fresh water strategy the bylaws compliance enforcement that

[3:55:02] Voice 14: that could be a discussion because there are some people

[3:55:06] Voice 14: that trustees I know that won't agree with that policy,

[3:55:11] Voice 14: I don't think.

[3:55:19] Voice 14: Anyway, just saying, anyway, I just think we should,

[3:55:22] Voice 14: the rest of it should be relatively straightforward,

[3:55:25] Voice 14: I hope, unless there's a lot of questions

[3:55:28] Voice 14: about the policy statement amendment project,

[3:55:31] Voice 14: which there should be.

[3:55:32] Voice 14: If by then you might have a successful bidder,

[3:55:37] Voice 14: we are oh

[3:55:37] Voice 15: yeah i almost

[3:55:40] Voice 14: guaranteed so we're going to have to have a briefing about that

[3:55:44] Voice 14: so that's going to take a little bit of time anyway just not to be not to be a negative thing

[3:55:50] Voice 14: i just want to make sure we're conscious of it of what what could be coming time-wise and i wonder

[3:55:58] Voice 14: i i always hate to suggest taking the trusty round table because i think people like it but it's um

[3:56:05] Voice 14: it's the one piece that sort of is a big piece chunk of time that that um that might

[3:56:13] Voice 14: be available to us i think we might have to make that make that recommendation to trust council

[3:56:19] Voice 14: when we get there if we think it's going to be longer than it and then the schedule allows

[3:56:25] Voice 14: okay i have my say or

[3:56:27] Voice 13: move that as a precaution for tuesday move the trustee round table to the

[3:56:32] Voice 13: the end of the day as an option in the morning i mean leave it where it is now but offer to move

[3:56:39] Voice 3: it to the end of the day trouble with that is you end up cutting off potentially running the risk

[3:56:44] Voice 3: of cutting some trustees off so i would just want to for clarity here actually just want to ask

[3:56:51] Voice 3: laurie what time is dinner set for services at six six o'clock it can be amended

[3:56:57] Voice 3: well but it

[3:56:59] Voice 3: can't be amended the day off no yeah so

[3:57:02] Voice 3: that's right because if i run

[3:57:03] Voice 3: late there's only maybe a

[3:57:04] Voice 3: half an hour maximum to run late i would rather contain the trusty round table today and it's

[3:57:16] Voice 15: two minutes each 60 minutes are there any

[3:57:26] Voice 3: recommendations at this time we managed to

[3:57:32] Voice 3: miraculously pull it off trustee fast yep

[3:57:37] Trustee Fast: thank you just uh i'm satisfied with the structure and

[3:57:41] Trustee Fast: the timing of the items on the agenda and the order of them i just wondered if the words town hall

[3:57:47] Trustee Fast: could be changed to town hall slash public comment just assuming we may adopt our new policy in the

[3:58:03] Trustee Fast: middle of the wednesday that's all otherwise i'm happy with the three-day schedule as it is there

[3:58:12] Voice 3: and can we put the words approximate at the recess for the day

[3:58:15] Voice 3: am so

[3:58:18] Voice 14: do i understand then that the other the two insertions on the wednesday afternoon

[3:58:24] Voice 14: and then the two removals on the tuesday afternoon are the only amendments to this program

[3:58:30] Voice 14: so this is three days that's

[3:58:33] Voice 15: that's what we have yeah well

[3:58:37] Voice 4: the only other one is the eight

[3:58:38] Voice 4: delegations that one's now six yeah it's now six and that's two hours so there might

[3:58:46] Voice 4: be some room

[3:58:47] Voice 4: them there yeah well

[3:58:48] Voice 3: the opportunity also exists to push some of these trust area services items

[3:58:53] Voice 3: into the thursday so if we just burn up more time there then we're just going to go later

[3:58:59] Voice 3: on thursday and that adjournment time is definitely approximate and in fact most of

[3:59:07] Voice 3: that stuff that's on there is very light from 10 30 to 12 but bear

[3:59:11] Voice 13: in mind our third third day in

[3:59:13] Voice 13: person meetings we're going to have a dangerous forum because we have a tendency to lose um

[3:59:21] Voice 3: yeah well there's no way to account for that when count trustees are expected to stay for the meeting

[3:59:27] Voice 3: we

[3:59:29] Voice 14: know that there are still there's still only six trustees who are not planning to come

[3:59:34] Voice 14: i

[3:59:35] Voice 3: have no idea how many lori

[3:59:37] Voice 14: is that still the number i

[3:59:39] Voice 12: have between six to eight i have two

[3:59:41] Voice 12: to outcome two outliers at this moment.

[3:59:43] Voice 14: Okay.

[3:59:48] Voice 3: Yeah.

[3:59:49] Voice 3: So are we forwarding the agenda to council as amended?

[3:59:54] Voice 3: By general consent?

[3:59:55] Voice 3: Yes.

[3:59:56] Voice 3: Thank you.

[4:00:00] Voice 3: And then are we also now forwarding the schedule as amended to reflect the changes in the agenda

[4:00:09] Voice 3: and other notations to council?

[4:00:14] Voice 3: We'll do that by general consent.

[4:00:17] Voice 3: Thank you.

[4:00:20] Voice 3: Executive committee projects.

[4:00:22] Voice 3: I think that does it for council.

[4:00:24] Voice 3: So now we're on to the executive committee business.

[4:00:26] Voice 3: and the first item here at 8.111 is summary trust council session on development of tree

[4:00:35] Voice 3: cutting authority beyond trust and this is a briefing and uh i'll turn that over to the ceo

[4:00:42] Voice 3: to introduce today's topic thanks mr chair

[4:00:45] Voice 4: so um obviously on the last trust council we broke out

[4:00:51] Voice 4: and we did a couple of things we had a breakout session and it was an aid of getting um trustees

[4:00:58] Voice 4: specific considerations and concerns from an on-island perspective individual on on-island

[4:01:06] Voice 4: perspective around um their decision um last september to request of the minister

[4:01:15] Voice 4: an authority to regulate tree cut and while we've had in this briefing you see a couple

[4:01:22] Voice 4: discussions with the ministry there has been this notion of dialing down a little bit more

[4:01:27] Voice 4: so we can have a better conversation with them on what particular aspects so that's what this

[4:01:32] Voice 4: is a native and we also went through a couple of municipal tree cutting bylaws from rural

[4:01:37] Voice 4: communities to see how they would work and we went out to those sessions and then the follow-up here

[4:01:45] Voice 4: was to take that work and collate it in some way and get it back to you as ec just in advancing

[4:01:53] Voice 4: advancing the project.

[4:01:54] Voice 4: And me as the writer and the collator,

[4:01:57] Voice 4: I went through all the videotape sessions

[4:02:00] Voice 4: and I went through the speaking notes.

[4:02:02] Voice 4: The speaking notes or the verbatim notes

[4:02:04] Voice 4: are attached to the back.

[4:02:06] Voice 4: And the base, so a couple of things first,

[4:02:09] Voice 4: I'm sure this is gonna be,

[4:02:10] Voice 4: as we can see through the policy statement process,

[4:02:13] Voice 4: this is a highly scrutinized

[4:02:14] Voice 4: and area of concern for everyone around the spectrum

[4:02:19] Voice 4: of forestry on the islands.

[4:02:21] Voice 4: So as this move advances some requests for that authority, there's considerations being made and reports coming forward to Trust Council.

[4:02:31] Voice 4: So I think we're all aware of that.

[4:02:34] Voice 4: But the key question is, is there a gap to be, did that conversation assist in identifying a gap in authorities, practices, policies, regulations,

[4:02:45] Voice 4: any of those things that currently exist on the land base to address trustees' concerns?

[4:02:53] Voice 4: so i wrote this report and i'm just i'm the sole person who's done that so there's no one else and

[4:02:59] Voice 4: obviously um having one person filter those conversations and bring them back um you've

[4:03:06] Voice 4: got my perspective on it this is for you to consider whether this report summarizes as you

[4:03:12] Voice 4: see fit my conclusion is that um a few things one i think trustees have identified for the lack of a

[4:03:23] Voice 4: better word a brand or an interest or perspective or a space on the spectrum where they see they

[4:03:30] Voice 4: could have some impact it's anecdotal and it's based on their experiences in community

[4:03:37] Voice 4: so far this project does not have a lot of analysis around the amount of forestry

[4:03:46] Voice 4: activity that's occurred on island other than the pmfl we feel fairly confident about the data

[4:03:51] Voice 4: associated with the pmfl but this exercise is to get trusty or political considerations and to see

[4:03:57] Voice 4: whether that helps this advance so that's what this is summarizing um we see the basic questions

[4:04:02] Voice 4: there i pose this question is there a regulatory gap in forestry land disturbance activity in the

[4:04:07] Voice 4: that requires the trust to seek some change to authorities to adopt fecunding regulations

[4:04:12] Voice 4: my take of this is the following um in terms of just a simple problem definition

[4:04:19] Voice 4: for the most part the identified concern is the development of residential lots residential lot

[4:04:25] Voice 4: development little did we hear about there is and for anyone listening that's not to say commercial

[4:04:32] Voice 4: or industrial logging is not a factor or a concern i'm sure it is but what trustees seem to be

[4:04:38] Voice 4: expressing is for the most part is land disturbance activity related to their authorities which is

[4:04:43] Voice 4: around land development in the long term and that that activity is not being done in a considered

[4:04:50] Voice 4: way or they're seeing examples of it some is done well but in some cases there it isn't being done

[4:04:58] Voice 4: well and there aren't any there's no ability to assist it being done better um this is not a

[4:05:09] Voice 4: localized issue so if if an ltc adopted a program it would be on an ltc basis or local lta basis it

[4:05:18] Voice 4: would be across that authority um and the interest here is around contiguous forest cover so it

[4:05:26] Voice 4: relates to the commentary the fairly consistent commentary across the four um groups speaking

[4:05:33] Voice 4: groups was actually to the federal or to the regional level of forest and

[4:05:39] Voice 4: continue of contiguous forest health and that that and the CDF and its current

[4:05:47] Voice 4: expression needs to maintain to make better and then it's not about so much

[4:05:53] Voice 4: lot level adjustments though it is through lot level activities that you

[4:05:57] Voice 4: will achieve contiguous forest health um obviously there's some exceptions i don't know whether there

[4:06:05] Voice 4: was complete understanding around what exempted from the bylaw meant so maybe the question wasn't

[4:06:09] Voice 4: worded particularly well but um for those interested in this project there was agreement

[4:06:17] Voice 4: there would need to be exceptions from that by law for firewood danger trees um hazard trees

[4:06:23] Voice 4: um greater understanding around wildfire and so forth and um then we move into what to do about it

[4:06:30] Voice 4: the first is the words education popped up time and time again throughout the four sessions and

[4:06:35] Voice 4: the second is that I think on balance any reasonable person reviewing the notes or

[4:06:41] Voice 4: listening to the sessions would conclude most trustees or a significant number of

[4:06:45] Voice 4: trustees would consider not saying it off at this point would consider some sort of

[4:06:51] Voice 4: given what I've just said over the last seven minutes some means of providing

[4:06:57] Voice 4: spotting some authority around tree cutting

[4:07:00] Voice 4: within their local trust area.

[4:07:02] Voice 4: The caveats here, if you want to call it a caveat,

[4:07:05] Voice 4: is there's a strong expression

[4:07:11] Voice 4: that the forestry is different on different islands

[4:07:13] Voice 4: and how it's dealt with should be expressed differently

[4:07:16] Voice 4: on different islands based on its history

[4:07:20] Voice 4: and industry, commercial, residential life,

[4:07:23] Voice 4: the history of forestry on the lands.

[4:07:25] Voice 4: How that jives with the regional contiguous forest concept is, I can't really articulate, but that certainly does exist as a strong motivator, and that this authority could be used.

[4:07:46] Voice 4: Not everyone is in agreement, and I expect if this authority was gained, that not all LTCs would adopt such a bylaw.

[4:07:54] Voice 4: and also and this isn't um untypical or atypical how this gets resourced or funded or how the

[4:08:08] Voice 4: administrative slash analytic part of putting this kind of service together isn't seen there's

[4:08:17] Voice 4: one version that trustees are wrapping their mind around usually that comes down to resourcing

[4:08:21] Voice 4: should it be an external process much like some of these other agencies or should it be

[4:08:26] Voice 4: more internal um bias suggested in both circumstances whether it was in-house or it was

[4:08:33] Voice 4: external advice generally most trustees seem to acknowledge some resources is needed if we're

[4:08:40] Voice 4: going to go in this direction uh it's not unanimous as i've said so someone said to me

[4:08:46] Voice 4: what is the summary of trustees beliefs in general it is um on that paragraph under summary right

[4:08:56] Voice 4: here these four or five points from those discussions to maintain continuous healthy

[4:09:00] Voice 4: force and ecosystems and to employ an integrated ecosystem-based approach to have an education

[4:09:06] Voice 4: component associated with any sort of program that would occur that if it was provided the

[4:09:12] Voice 4: trust should develop bylaws that focus upon land development setting and land clearing practices

[4:09:16] Voice 4: which tend towards our authorities reasonable exemptions be provided and that appropriate

[4:09:22] Voice 4: appropriate resources would be required.

[4:09:24] Voice 4: You can see the next actions here.

[4:09:26] Voice 4: You're the custodians of this because trust council said,

[4:09:31] Voice 4: chair, I can go talk to the minister.

[4:09:33] Voice 4: I talked to some ministry officials two weeks ago.

[4:09:37] Voice 4: I think I mentioned it to you.

[4:09:39] Voice 4: I think there's enough here for me to go and have that

[4:09:41] Voice 4: subsequent meeting with them to say,

[4:09:43] Voice 4: this is what the interest is.

[4:09:46] Voice 4: And right now the section eight powers,

[4:09:49] Voice 4: as um what trust council thinks is the best way to get there that being said we don't have an

[4:10:00] Voice 4: analytic forestry analytics associated with this decision but as i've expressed not to say they

[4:10:08] Voice 4: aren't there um we've got land disturbance modeling which you can extrapolate forward

[4:10:13] Voice 4: look at that we've got some good data in general um more detailed work is going to be needed around

[4:10:21] Voice 4: how we would actually implement what would be our our version of implementing this and what the

[4:10:28] Voice 4: appropriate costs are and so the question so i'm suggesting that some conversations with the

[4:10:33] Voice 4: ministry occurred to just advance this but before we get much farther down that road we'd have to

[4:10:40] Voice 4: invest some time in figuring out how would we do it and that would be part of our ongoing work so

[4:10:47] Voice 4: that's a concurrent feasibility analysis on implementation and that sometime the next six

[4:10:53] Voice 4: months chair luckham could likely follow up with um the minister to see where those conversations

[4:10:58] Voice 4: are going yeah i

[4:11:01] Voice 4: turn to you now to see whether um this seems to resonate from the conversations

[4:11:05] Voice 4: you took part in do you feel we can move forward with this with the information we've got okay

[4:11:14] Voice 3: vice chairs i see trustee fast stand up trustee patrick um

[4:11:19] Trustee Fast: thank you for this i really appreciate

[4:11:21] Trustee Fast: the challenge of taking all that disparate input from the different groups that you couldn't have

[4:11:27] Trustee Fast: been in all the sessions but you had the recordings and the challenge of uh putting together a summary

[4:11:32] Trustee Fast: like this um i uh i agree with your i mean in general i think it's a good summary i just wanted

[4:11:39] Trustee Fast: to point out one thing on page 502 the very first point there that has my name beside it

[4:11:43] Trustee Fast: but one has no tree cutting bylaws it just needs the word no in there uh page 502 under a yeah

[4:11:57] Trustee Fast: we don't have tree cutting bylaws we've looked at them several times and they haven't evolved

[4:12:03] Trustee Fast: so just in case that informs anything but it's because it's the very first one i thought i'd

[4:12:09] Trustee Fast: point that out but

[4:12:11] Voice 4: otherwise thank you um i can make that change and i i gave you know i'd like

[4:12:17] Voice 4: to say long thought at least medium thought to include it including the verbatim notes because

[4:12:23] Voice 4: they'll never be as accurate as the actual recording there's you know four or five

[4:12:27] Voice 4: different people but for the most part i think they do a pretty good job of capturing what i

[4:12:30] Voice 4: heard but like you point out there's going to be the odd thing that inevitably um if this

[4:12:38] Voice 4: went forward in this form some some way we'd have to make some corrections i'm sure oh

[4:12:43] Trustee Fast: yeah i don't

[4:12:44] Trustee Fast: think it should be verbatim i just offered this because it's the very first one so i'd want it

[4:12:48] Trustee Fast: to be correct that's all and who knows what i said maybe i did make an error in speaking um i think

[4:12:55] Trustee Fast: the point is that your um uh report is welcome and i'm glad you think you've got enough there

[4:13:02] Trustee Fast: to go forward with more conversations with the ministry okay

[4:13:06] Voice 15: laura um

[4:13:09] Voice 13: i still encourage from

[4:13:11] Voice 13: a going and seeing all of the newer uh tree cutting bylaws they've all moved to the words

[4:13:18] Voice 13: tree protection um and just to me that is

[4:13:22] Voice 5: a

[4:13:23] Voice 13: nicer sounding word uh for framing so that's

[4:13:28] Voice 13: more of a framing conversation um i still wonder where because we know that regional district and

[4:13:38] Voice 13: the naimo requested for their electoral areas uh this authority and as a question to the ubcm

[4:13:45] Voice 13: this past year so there's been no response but we know there's um um but we know in previous years

[4:13:53] Voice 13: the province had responded saying it had to be customized so i still leave that you know

[4:14:01] Voice 13: there's that piece of information that's missing of what's happening at the regional district

[4:14:06] Voice 13: electoral areas non-municipal that don't have the authority either not

[4:14:11] Voice 4: in this report you don't mean

[4:14:12] Voice 13: no yeah it's not in this report and

[4:14:15] Voice 4: i would warrant it shouldn't be this is a summary of

[4:14:17] Voice 4: If this isn't a report around the state of this thing,

[4:14:21] Voice 4: this is a

[4:14:22] Voice 13: report back on

[4:14:22] Voice 4: the trust council.

[4:14:22] Voice 13: I'm thinking more of the

[4:14:23] Voice 13: next steps and conversations.

[4:14:25] Voice 13: The power of acknowledging the similarity,

[4:14:29] Voice 13: we have to be so similar in so many ways.

[4:14:33] Voice 4: Strategically, it's a good question.

[4:14:35] Voice 4: I know that that is a significant hurdle for the province,

[4:14:38] Voice 4: so that the specialness of the Allens Trust

[4:14:40] Voice 4: might help us over that hill,

[4:14:43] Voice 4: as opposed to be similar to the interior of the BC

[4:14:47] Voice 4: see

[4:14:47] Voice 13: around yeah but it was true but the ones that have been asking are similar to us it was

[4:14:53] Voice 13: sunshine coast it was it's so that's why i think they have they must have some similar issues it's

[4:15:00] Voice 13: those regional districts um other than that i think it's how we frame it tree protection

[4:15:10] Voice 13: can probably be most important oh fire resiliency that was missing from your summary

[4:15:22] kind

[4:15:25] Voice 13: of came up several

[4:15:27] Voice 5: times thanks i'll make that change okay dan anything

[4:15:40] Voice 14: well i mean it's the eternal question what to do with this um i think it's a great summary and it

[4:15:46] Voice 14: takes us about as far as we we could go in terms of analyzing what the what the problem is and how

[4:15:55] Voice 14: we define the problem for the and i totally agree with the way you define the the issue

[4:16:02] oh good from i think at least that's what i heard um i think it's correct um

[4:16:09] is that people want to protect to you as far as they're worried about

[4:16:14] residential development of people just coming on and they're cutting property

[4:16:17] and not

[4:16:19] Voice 14: having a thought and and then thus the reaction is get a tree cutting bylaw we'll be

[4:16:26] Voice 14: able to somehow control that because they'll have to in some fashions that no i don't think there's

[4:16:32] Voice 14: been a lot of thought given to other than what other municipalities be able to approve or not

[4:16:37] Voice 14: approve their plan for cutting trees i totally agree with you that the the um the genesis of

[4:16:48] Voice 14: this was we'll give us the authority we'll figure it out later

[4:16:51] Voice 5: um

[4:16:52] Voice 14: but we got to do something because

[4:16:55] Voice 14: we're being told by the experts we got to do something and this is something we can do

[4:17:00] Voice 14: interestingly i don't know whether other any other islands other than do other islands have

[4:17:07] Voice 14: tree cutting dps other than galliano um uh they have a tree cutting a development permit area

[4:17:15] Voice 14: yeah

[4:17:15] Voice 3: trees over

[4:17:18] Voice 9: certain sizes woodland yeah so it's a

[4:17:23] Voice 9: woodland cutting development permit area

[4:17:25] Voice 9: for environmental protection

[4:17:26] Voice 14: yeah yeah yeah exactly but i didn't know if other areas i

[4:17:29] Voice 14: haven't seen a lot of uptake from that i also wonder i haven't read it what how effective it is

[4:17:35] Voice 14: um and how hard it would be to of course move back into that issue of developing per day areas

[4:17:40] Voice 14: are in force and yada yada yada and that whole circular argument to get back to um but it's there

[4:17:47] Voice 14: um i i i do i do think i do wonder and thank you for listing all of these steps that the province

[4:17:58] Voice 14: is taking right now i don't know how many of them will actually have an on-the-ground impact

[4:18:05] Voice 14: impact in the islands um perhaps the pmfl on some of the islands but probably not but the rest of

[4:18:14] Voice 14: them are all focused on commercial logging issues etc unless someone's got an old growth forest on

[4:18:19] Voice 14: their on their island which

[4:18:21] Voice 4: arguably a couple of them do yeah the mapping that's come out shows the

[4:18:25] Voice 4: couple spots yeah old

[4:18:27] Voice 4: growth spots so

[4:18:28] Voice 14: i i just i start to wonder about how we can really move this

[4:18:34] Voice 14: forward with with any kind of vigor without some and this not at all take away from your expertise

[4:18:43] Voice 14: but some forestry expertise that we can draw upon and can say to us this is the way you're going to

[4:18:49] be able to make a difference in relation to uh ensuring that you have have continuous forest

[4:18:57] Voice 14: our ecosystems by trying to do that now and someone other than a frankly an advocacy group

[4:19:08] Voice 14: like rain rain coast or somebody that's nothing about there's anything wrong with the work they're

[4:19:12] Voice 14: doing someone with an expertise that can tell us this is the way you do it

[4:19:16] Voice 13: uvc forest conservation

[4:19:18] Voice 13: lab okay

[4:19:19] Voice 14: so there's there so how do we cooperate take this interest in this work collaborate with

[4:19:28] Voice 14: someone like that and say now how do we take this forward in a way to the ministry that makes no

[4:19:34] Voice 14: sense and who's going to do that work within the trust to to get the work to a place where when

[4:19:41] Voice 14: the chair or the cao goes and sits down with the minister and says well this is what we want to do

[4:19:46] Voice 14: with it um and they go and then they say oh yeah that makes sense i don't i don't know the next

[4:19:54] Voice 14: step i mean you identify the the way forward but i'm just not entirely certain um i'm sorry i'm

[4:20:01] Voice 14: just sort of talking now

[4:20:02] Voice 6: okay

[4:20:06] Voice 3: um i'm just going to comment that um you i focused on your

[4:20:12] Voice 3: summary analysis and next actions as sort of the conclusions here um because i think you've

[4:20:20] Voice 3: grasp we're able to draw together the elements um there's and so if i just for the moment go okay

[4:20:28] Voice 3: follow up in march 2022 with the minister right so we need to be in a place where we're actually

[4:20:34] Voice 3: have enough information to provide them because we're going to them to asking for help right to

[4:20:40] Voice 3: say this is what we want to do how can we do it and presuming that that means that we've gotten

[4:20:46] Voice 3: into a place where we're saying this isn't a development permit area or or whatever the tools

[4:20:51] Voice 3: that we already have in place that we're looking for something else and so we need to know how that

[4:20:56] Voice 3: would fit and maybe they would assist us and we would still maybe need to do the legwork

[4:21:00] Voice 3: and bring in some expertise or whatever in that way but um i think we need to be able to focus

[4:21:08] Voice 3: on something that the province is prepared to give us as opposed to saying well no you can't do that

[4:21:13] Voice 3: and so we'll see how that goes so therefore i'm looking at these this summary of the there's only

[4:21:20] Voice 3: one two three four there's five essential things that can morph into small things or big things but

[4:21:25] Voice 3: some of them like the first one is a beautiful statement that could be incorporated in the

[4:21:30] Voice 3: policy statements right and so there's we can build some of these tools into those other areas

[4:21:35] Voice 3: as language that supports our interest in as it as identified in the last few words force

[4:21:42] Voice 3: disturbance and mitigation um and then indeed there's some you know i can't help but always

[4:21:49] Voice 3: think that it's like an ocp where then you have a bylaw that supports the ocp so we need some

[4:21:53] Voice 3: bylaws to support those strategies in the policy statement um yeah and then uh you know the one

[4:22:03] Voice 3: thing that i always stumble on is the honest trust wanting to educate landowners and however you want

[4:22:09] Voice 3: to paraphrase that mixing those two things where we're the instigators of an education program

[4:22:14] Voice 3: that you need to learn stuff because I think it's a sharing it's not just us educating it's

[4:22:21] Voice 3: us learning because what we're being told is that we don't understand so help us understand I think

[4:22:26] Voice 3: it's a really important element of getting consensus from the community on that this is

[4:22:31] Voice 3: not offensive although we're going to offend some people I'm sure but when you talked about

[4:22:37] Voice 3: land development within our jurisdiction seems to me and I think and I'm just looking for

[4:22:43] Voice 3: confirmation here that this is activities at the time of subdivision and this is activities

[4:22:51] Voice 3: on residential lots that include house site clearing and stuff that's the mainland yeah

[4:22:58] Voice 3: and so i think that's the emphasis is how can we influence that for a better environmental outcome

[4:23:06] Voice 3: in protecting the growth of the resource, et cetera.

[4:23:09] Voice 3: I just would remark that this forest renewal program

[4:23:15] Voice 3: is actually not very much about the Alice Trust.

[4:23:18] Voice 3: It's much more about better return value on lumber,

[4:23:22] Voice 3: better local labor markets, forest fire mitigation,

[4:23:28] Voice 3: which is about us, absolutely.

[4:23:29] Voice 3: But there's much bigger strategies

[4:23:31] Voice 3: that are much more industrial, as Dan indicated,

[4:23:35] Voice 3: more industrial related than it is

[4:23:37] Voice 3: about preserve and protect related.

[4:23:39] Voice 3: And equity, and absolutely all of that should happen.

[4:23:44] Voice 3: So I'm not sure how we're going to get from here

[4:23:49] Voice 3: to walking into the minister with some speaking notes

[4:23:52] Voice 3: that say this is what we've figured out.

[4:23:59] Voice 4: So this is a fairly narrow report.

[4:24:01] Voice 4: court

[4:24:01] Voice 6: and

[4:24:03] Voice 4: it and it's relating to the overall project but we have to keep in mind we're also

[4:24:08] Voice 4: doing other fundamental work and funding significant work around um uh working with

[4:24:15] Voice 4: inhalatash and the cultural heritage mapping process and all of that work ties into this it

[4:24:23] Voice 4: wasn't uh it was expressed in a couple of businesses during the trustee session but we already have a

[4:24:30] Voice 4: work program that's farther advanced than that conversation was

[4:24:33] Voice 5: so

[4:24:34] Voice 4: um we also have lisa in

[4:24:36] Voice 4: fairly constant conversation with flinro around crown land and forestry um as well so this is

[4:24:42] Voice 4: this is one piece of that overall picture um it's how is the alms trust relating to

[4:24:53] Voice 4: forestry land base in terms of some work that's being done in our strategic plan

[4:24:57] Voice 4: you know the cdf mapping and the preparations for that model model bylaw david often makes

[4:25:05] Voice 4: the point to me that development permits take us a fair amount of the way there

[4:25:09] Voice 4: but not all the way there's more flexibility associated with this power so yeah i mean i can

[4:25:16] Voice 4: i think the next actions are generally these but i take the point that we could get

[4:25:23] Voice 4: more specific expertise on how we would how and what we would implement um i don't think we need

[4:25:32] Voice 4: that for our first conversation probably with the minister ministerial staff which is to remind them

[4:25:39] Voice 4: we're here trust council's already said go do it and they've said exactly what to do they said go

[4:25:46] Voice 4: get this music which we cut that that was that was i quoted the most did i quote the motion

[4:25:52] Voice 4: so until there's some i think there's ability to go forward in the next couple of months

[4:26:02] Voice 4: but i can go forward and come back to you and some more refinement of that conversation we're

[4:26:09] Voice 4: right about this you know who's doing most of this work you're like yeah you're

[4:26:16] Voice 14: doing it all

[4:26:16] Voice 4: yeah yeah well we're freighters yeah busier than you can get and so is david marler right and and

[4:26:22] Voice 4: all these people so i'm taking this down the road but if um you know really taking this to a utilize

[4:26:30] Voice 4: the utilization type of process we are going to need something else we haven't got money

[4:26:36] Voice 4: no significant money's put aside to advance this at this point meaning consultancy um we have no

[4:26:42] Voice 4: No,

[4:26:43] Voice 14: I've got a little dollar here, a dollar there.

[4:26:46] Voice 14: But I mean, there's no money in the RPC budget.

[4:26:49] Voice 14: There's no proposal from RPC.

[4:26:50] Voice 14: There's no proposal from trust council.

[4:26:53] Voice 14: There's nobody that says,

[4:26:53] Voice 14: go out and spend $70,000 on a consultant

[4:26:56] Voice 14: to give you the tools to get forward.

[4:26:58] Voice 14: It's basically left on yours and our plate.

[4:27:02] Voice 4: So I think the next step is actually

[4:27:04] Voice 4: speaking with the ministry.

[4:27:07] Voice 4: Because there's also political momentum

[4:27:10] Voice 4: associated with this that um we're somewhat tapped into and we'll see how that plays out

[4:27:15] Voice 4: at the legislature um so it's timely and i think there is opportunity for me to go and come back

[4:27:26] Voice 4: and it would be fantastic in some ways then the other question is so you're asking all

[4:27:32] Voice 4: great questions but i'm asking myself um so i appreciate that um and do you you know what do

[4:27:40] Voice 4: want to do with this report do you want trust council to get a a copy of it um if there's no

[4:27:48] Voice 4: action right now for trust council they've been pretty ex they've been brief and explicit and

[4:27:53] Voice 4: then we've subsequently had this which is pulling them out more which has been very helpful um

[4:28:01] Voice 4: or i

[4:28:02] Voice 1: could go have

[4:28:02] Voice 4: that meeting and then come back and then we provide the summary back

[4:28:05] Voice 4: in the combination with some a little more fresh information because let's face it this is really

[4:28:09] Voice 4: what the trustees already know yeah go ahead i

[4:28:14] Voice 13: like the come back later and also i expect we're

[4:28:19] Voice 13: going to hear an awful lot in the engagement process for the trust policy statement so i think

[4:28:24] Voice 13: allowing those two things to package a little bit further along where it goes to trust council

[4:28:29] Voice 13: question and

[4:28:31] Voice 4: i can tell you um if i may and i appreciate the latitude we do get letters

[4:28:36] Voice 4: around the policy statement and they're thoughtful and they're from islanders who are closely related

[4:28:42] Voice 4: to the forestry um business in some ways or other elements and who want you know more explicit

[4:28:51] Voice 4: rendering of where we're going and those kinds of things and i think you're going to get a session

[4:28:57] Voice 4: one of the delegations coming up the next trust council is going to

[4:29:01] Voice 4: um provide some information in that area too okay so quite

[4:29:05] Voice 14: aware over here

[4:29:08] Voice 14: and it's getting mixed in i mean this was a this was a standalone request but it's getting mixed

[4:29:13] Voice 14: into the trust policy statement changes to the to the forestry provisions and the trust proposed

[4:29:19] changes to the forestry

[4:29:21] Voice 14: data and it's getting drawn into that um and of course it's you're

[4:29:27] Voice 14: absolutely right in your con in your comments that it's much more popular in some on some

[4:29:33] Voice 14: little islands than it is on others and much more popular with some trustees than it is with others

[4:29:37] Voice 14: um yeah and some islands don't see it and uh fair enough and i don't know and of course they

[4:29:46] Voice 14: wouldn't think

[4:29:46] Voice 4: i'm not sure how you and it's in the policies it's in the draft policy statement

[4:29:51] Voice 4: that's part of those works and as it should be because it relates to climate change issues and

[4:30:03] Voice 14: yeah and i guess at some point we're going to have to make a decision whether we can try and

[4:30:06] Voice 14: achieve the if the end result is trying to achieve contiguous forests i mean that we can do that

[4:30:11] Voice 14: without a tree cutting without a tree protection bylaw or whether that's the best tool right okay

[4:30:24] Voice 3: so um we'll just receive this information this time and you're going to continue to take it down

[4:30:30] Voice 3: the road and um and and work with us to get this to the minister from march trust council sorry

[4:30:44] Voice 3: oh so you're going to have conversations with the ministry staff at this point yeah i'm going

[4:30:50] Voice 4: to come back to you

[4:30:50] Voice 3: and you're going to come back and tell you we're going

[4:30:52] Voice 3: to wrap it up

[4:30:53] Voice 3: trust council

[4:30:53] Voice 3: in march well

[4:30:55] Voice 4: i don't know

[4:30:55] Voice 3: what we're going to do with council

[4:30:56] Voice 4: council okay at that point we can report the trust council for sure um and um i think that

[4:31:05] Voice 4: would be a reasonable time for you to be updated as the chair has been asked to make the request

[4:31:11] Voice 4: okay

[4:31:14] Voice 3: okay so there's no action required at this time you'll just take this okay so then the next

[4:31:25] Voice 3: item here then is entrusted services the abicc ub sam resolution selection process request for

[4:31:32] Voice 3: decision um this uh is that obviously i'll let claire fader introduce it and i've got a thought

[4:31:43] Voice 8: hello everyone um at this point in the term i won't go into this too much except to say that

[4:31:47] Voice 8: it's that time of year again you are receiving uh the rfd that is similar to what you've received

[4:31:52] Voice 8: for the last number of years um recommending that we go out to staff and trustees requesting

[4:31:58] Voice 8: suggestions for topics um maybe i'll leave it at that and be happy to take questions

[4:32:05] Voice 15: Okay, vice-chairs, anything?

[4:32:07] Voice 3: Laura Patrick.

[4:32:08] Voice 13: I was wondering if instead of the usual,

[4:32:12] Voice 13: just the trustees and staff,

[4:32:14] Voice 13: would we consider some of the,

[4:32:15] Voice 13: like Southern Gulf Island Forum,

[4:32:17] Voice 13: maybe some of our key active partner forums

[4:32:23] Voice 13: to help generate ideas

[4:32:25] Voice 13: of what we should be putting forward?

[4:32:27] Voice 13: I'm just curious if that would be,

[4:32:32] Voice 13: might be a way of getting more trustees

[4:32:34] Voice 13: having the conversation of what I'm thinking about,

[4:32:36] Voice 13: especially southern gulf island forum yes

[4:32:42] Voice 8: certainly suggestions can come from anywhere

[4:32:43] Voice 8: um i would say it would probably best if it's you know if a suggestion is submitted that it's

[4:32:48] Voice 8: sponsored by a trustee or someone who can then work with us to craft it as it should be but

[4:32:53] Voice 8: certainly i don't see an issue with it coming in

[4:32:54] Voice 13: that's what i intend meant that it could have to

[4:32:57] Voice 13: come through trustee but yeah all

[4:32:59] Voice 14: of the chair all of the forums have trustee involvement

[4:33:06] Voice 5: so

[4:33:08] Voice 14: yeah so

[4:33:09] Voice 14: they could they could take it to the forum um i've never thought of taking it to the house

[4:33:17] Voice 14: sound forum because it won't meet again until march um but uh i know the southern gulf island

[4:33:23] Voice 14: meets monthly so they could certainly consider but it's not a bad idea you get some ideas

[4:33:30] Voice 14: is although if we send it out too broadly we'll get a lot of suggestions for things that perhaps

[4:33:36] Voice 14: we don't want to advocate for and then we have to say no if you know what i mean if we take it out

[4:33:41] Voice 14: to i don't want to pick on any particular organization but um take it out to a variety

[4:33:47] Voice 14: of groups they'll they'll um they'll they'll uh ask us to do something and i what i found is the

[4:33:55] Voice 14: stuff that actually i mean i don't know maybe i'm wrong if it's very practical and supported by a

[4:34:01] Voice 14: lot of other groups it sometimes gets somewhere um but if it's sort of very high concept it often

[4:34:11] Voice 14: will land on deaf ears am i wrong

[4:34:13] Voice 14: about that uh

[4:34:15] Voice 4: it's it's a range if you look at it you know it

[4:34:18] Voice 4: goes to the vetting process and then it gets us get to the ubcm floor um they're topical you know

[4:34:26] Voice 4: what's going on now um there's got to be something that's longer than a record because i'm sounding

[4:34:34] Voice 4: like a broken record here i would ask and this is where our interests part and your interests

[4:34:43] Voice 4: in expanding things that are done and my interest in narrowing them and i just want to keep

[4:34:51] Voice 4: having the conversation of how to how to bridge that i would not recommend sending this out

[4:34:56] Voice 4: to a variety of groups for consideration there must be things from a local governance perspective

[4:35:05] Voice 4: that you want you can see improved um that we could put forward but uh yeah i just i

[4:35:18] Voice 14: i i tend

[4:35:19] Voice 14: to agree i send it out to the trustees and staff and honestly some years we've had five

[4:35:27] Voice 14: recommendations and some years we've had one and then we have to choose and then last year we had

[4:35:33] Voice 14: one i just and then it gets lost in the 350 resolutions at ubcm anyway well we have the

[4:35:41] Voice 4: forestry question we just spent some time discussing i mean we're obviously advocating

[4:35:48] Voice 4: in a strong way for that.

[4:35:51] Voice 4: Maybe this links to your connectedness around other,

[4:35:56] Voice 4: you know, there's some options.

[4:36:00] Voice 3: Yeah, so

[4:36:01] Voice 3: I sort of think that if we cast the net out further,

[4:36:03] Voice 3: we're going to get lots of great suggestions,

[4:36:05] Voice 3: many of which may not fit within the process

[4:36:08] Voice 3: that ABSCC and UBCM have in place for local government

[4:36:13] Voice 3: to advance provincial and federal changes

[4:36:18] Voice 3: that would help local government.

[4:36:20] Voice 3: And so I also think it would be better to keep it lower, narrower, and that trustees can certainly have the opportunity to engage with their community members and others and bring those ideas through them to us.

[4:36:33] Voice 3: And then we can advance that.

[4:36:35] Voice 3: I have one particular suggestion, but I realize I'm just going to send that in as a recommendation when that comes forward.

[4:36:42] Voice 3: So I'm going to

[4:36:43] Voice 14: move that the Executive Committee direct staff to email trustees and staff requesting

[4:36:47] Voice 14: suggestions for topics for the Islands Trust Resolution for the 2022 AVICC BCM Convention.

[4:36:56] Voice 3: Move, seconded by Councillor Patrick.

[4:36:58] Voice 3: Any discussion?

[4:36:59] Voice 3: All those in favour?

[4:37:01] Voice 3: That carries.

[4:37:02] Voice 3: There we are.

[4:37:02] Voice 3: Perfect.

[4:37:03] Voice 3: I think that concludes that action, yeah.

[4:37:07] Voice 3: And so then the next item here is 8.1.22,

[4:37:11] Voice 3: Province Repressory Collaborative

[4:37:13] Voice 3: Groundwater Licensing Deadline Briefing.

[4:37:17] Voice 3: Yeah, so that's not any different

[4:37:19] Voice 3: than what we've already done, right?

[4:37:20] Voice 3: Well, this is different.

[4:37:23] Voice 8: So yes, so what we're recommending with this,

[4:37:25] Voice 8: this comes up, I note William Shula has joined us.

[4:37:29] Voice 8: William received an outreach from provincial staff

[4:37:33] Voice 8: asking for assistance in drawing the public's attention

[4:37:37] Voice 8: to the upcoming deadline and helping them to understand

[4:37:39] Voice 8: the impacts that they might face

[4:37:41] Voice 8: should they not apply for a license.

[4:37:44] Voice 8: And so this was intended to be a public-facing webinar

[4:37:48] Voice 8: featuring provincial staff that would be offered

[4:37:52] Voice 8: in an evening event of some sort.

[4:37:55] Voice 8: What we are proposing through this RFD

[4:37:57] Voice 8: is sort of a light version

[4:37:58] Voice 8: where we wouldn't be doing the usual promotion

[4:38:01] Voice 8: motion of taking out ads in the papers and so on this would sort of be done with a email subscriber

[4:38:05] Voice 8: notice and then asking trustees to promote locally so just to minimize the effort for trust area

[4:38:11] Voice 8: services so I'll leave it at that for now and I know William is here to answer any questions you

[4:38:16] Voice 8: might have about the upcoming process but I would see this as additional and separate from the

[4:38:22] Voice 8: presentation to trust council which would be to educate trustees about what it is and to help them

[4:38:26] Voice 8: be ambassadors um in their communities and then this would be a follow-up action

[4:38:33] Voice 8: so i'm happy to

[4:38:34] Voice 8: other of us are ready to take questions if you have any

[4:38:38] Voice 3: uh so vice chairs have any questions i have a question so uh william um obviously

[4:38:48] Voice 3: the province is very concerned about this and you're concerned about this and i'm getting that

[4:38:53] Voice 3: message what can we do to help like what what are they

[4:38:58] Voice 3: looking for what ideas do they have that they

[4:39:00] Voice 3: think that we might be able to help i think i suggested should we be doing some mass mail out

[4:39:06] Voice 3: or something or you know figuring out do we know who these people are and how can we help convey

[4:39:12] Voice 3: the message that this is important in a way that it hasn't been conveyed already uh

[4:39:20] Voice 1: yeah thank you

[4:39:21] Voice 1: chair for for that um so uh in discussions with the province um targeted um um advocacy

[4:39:31] Voice 1: has been the most helpful for them so actually they they have a few staff that find either

[4:39:40] Voice 1: agricultural users or other commercial non-domestic users and they contact them directly

[4:39:46] Voice 1: directly using the means that they have available to them, either phone or a mail out.

[4:39:53] Voice 1: And so that's agreed that that is the most direct way to reach out to people.

[4:40:01] Voice 1: However, what we identified is that those things have already been largely done.

[4:40:07] Voice 1: The mail outs have been done.

[4:40:09] Voice 1: The calls have been done.

[4:40:11] Voice 1: And there's still a lack of knowledge of how to license a well, how to apply for it, and other kind of stigma around the water licensing.

[4:40:24] Voice 1: So I think that what we presented today or what Trust Area Services has presented is the next best step is that we can educate trustees who are out there in community who will then have the ability to reach out to the people that they know who might be impacted from existing groundwater use that requires

[4:40:55] Voice 1: as licensing but also the webinar which will be recorded can then be part of that outreach package

[4:41:01] Voice 1: to the individuals or to the community at large because we'll record it and we'll host it on the

[4:41:06] Voice 1: website and it can be a resource for people to to um use to either apply for their water license or

[4:41:17] Voice 1: to um direct someone that they know who like from word of mouth in a way from community member to

[4:41:24] Voice 1: community member have them pointed somewhere where they can watch something that is informative

[4:41:30] Voice 1: and we can support that with a little bit of link with several links on our website

[4:41:37] Voice 1: yeah so I think that's the best way forward a mass mail load as I understand is really expensive

[4:41:43] Voice 1: and it seems like the province has undertaken that strategy already so I think at this time

[4:41:52] Voice 1: it's it's really word of mouth through the trustees and islanders and hopefully this webinar

[4:41:59] Voice 1: will act as a useful resource for that effort okay thank

[4:42:08] Voice 3: you william laura patrick yeah

[4:42:09] Voice 13: i mean this

[4:42:10] Voice 13: is directly related to our mandate preserving protecting i look in particular of the farmers

[4:42:16] Voice 13: and it's the probably the the older generation farmers that are the most offended by this

[4:42:22] Voice 13: licensing because they think it's somehow intruding on their their rights and it's we're

[4:42:28] Voice 13: actually acting and they're helping them in their best interest by if they give up this right they

[4:42:33] Voice 13: lose it permanently you know they've held it for years so i think we we need to play on that we are

[4:42:41] Voice 13: you know caring deeply and and uh working within this to help help get the message to these this

[4:42:47] Voice 13: this group that we're helping them preserve their interests

[4:42:53] Voice 13: into the future.

[4:42:57] Voice 15: Thank

[4:42:57] Voice 3: you, Laura.

[4:42:59] Voice 3: Maybe, well, I'll go to Trustee Fass, over to you.

[4:43:04] Trustee Fast: Thank you very much, Chair.

[4:43:05] Trustee Fast: I'm in support of this.

[4:43:07] Trustee Fast: I think it sounds terrific.

[4:43:08] Trustee Fast: I just had the experience of neighbors here at Collins Farm,

[4:43:13] Trustee Fast: a heritage farm on Bowen, asking about this information

[4:43:16] Trustee Fast: because the owners are in their 90s one had died we were spreading ashes and it was time for the

[4:43:24] Trustee Fast: next generation to think about they were just getting acquainted with the idea anyway that's

[4:43:29] Trustee Fast: too much information about one family but I did have the experience of trying to find links to

[4:43:34] Trustee Fast: send them and I looked back at the well water info that the Islands Trust did webinars back a few

[4:43:45] Trustee Fast: years ago but that the well water maps were like from 2017 and the data was you know uh older and

[4:43:52] Trustee Fast: of course it included all kinds of other good info um i won't go on and on except to say i think we

[4:43:58] Trustee Fast: need something that uh is just a uh an overview kind of outreach that puts it in an island context

[4:44:04] Trustee Fast: that puts it in the context of the current climate chaos that's coming and is upon us in terms of heat

[4:44:11] Trustee Fast: domes and uh drought and the work that the freshwater specialist has been doing in terms

[4:44:18] Trustee Fast: of the mapping uh perhaps uh in terms of protecting the rights of farmers in producing local food

[4:44:27] Trustee Fast: and uh i just think it's a great idea for bowen island municipality we have now a business

[4:44:34] Trustee Fast: licensing um uh program so we've got people with business licenses that we could send this out to

[4:44:41] Trustee Fast: to not that that would catch all the farmers,

[4:44:43] Trustee Fast: but I really would look forward to supporting this program.

[4:44:47] Trustee Fast: Thank you.

[4:44:49] Voice 13: Motion on the floor.

[4:44:50] Voice 13: I move that the executive committee request staff

[4:44:53] Voice 13: to collaborate with provincial staff to develop,

[4:44:56] Voice 13: deliver and promote a webinar on groundwater licensing.

[4:45:02] Voice 3: Okay, that's moved and seconded.

[4:45:06] Voice 3: And so is there any further discussion?

[4:45:13] Voice 3: So obviously maybe I'll just ask William again here

[4:45:17] Voice 3: You see this as the potential catalyst to create that enthusiasm in trustees to reach out to the community

[4:45:28] Voice 3: and for the community in this session that's coming up for council.

[4:45:32] Voice 3: And then this work to ideally draw in the sector of the population that we're trying to protect

[4:45:45] Voice 3: check their uh what they think is historic rights which turns out not to be the case because they're

[4:45:50] Voice 3: about to lose them if they don't file them now um so um there we go you think this is enough

[4:45:58] Voice 3: i guess that's my question um

[4:46:01] Voice 1: yeah thank you chair for that uh no i don't think it's enough

[4:46:06] Voice 1: um i and i don't have the answer for that either um the the one thing is that it's twofold um

[4:46:17] Voice 1: uh just like uh trustee fast was saying that there are there's new ownership out in the

[4:46:24] Voice 1: island's trust area all the time and and those people who have a non-domestic uh groundwater

[4:46:31] Voice 1: water use may not be aware of the groundwater licensing and and it should be the top priority

[4:46:38] Voice 1: of this outreach to um at least make people aware that this is occurring that the deadline is march

[4:46:46] Voice 1: 1st 2022 and they will lose their water right if they don't license it by then or at least apply

[4:46:52] Voice 1: apply for their license by then.

[4:46:55] Voice 1: The other component of it,

[4:46:58] Voice 1: what Trustee Patrick was speaking to

[4:47:01] Voice 1: is people who are aware of this

[4:47:03] Voice 1: that need to be more educated

[4:47:05] Voice 1: on what it means to be licensed.

[4:47:07] Voice 1: And I think those are two aspects of this

[4:47:11] Voice 1: that will be addressed in the webinar.

[4:47:14] Voice 1: But I believe that at this time,

[4:47:17] Voice 1: the due diligence of the Highlands Trust

[4:47:19] Voice 1: trust is to ensure that the that the residents are aware of this deadline um and and as we do

[4:47:30] Voice 1: that hopefully we can educate them on what licensing is as well okay well

[4:47:38] Voice 3: um i have some

[4:47:40] Voice 3: other thoughts but i'll maybe take you up on conversation later okay so there's a motion on

[4:47:46] Voice 3: on the floor, any discussion?

[4:47:47] Voice 3: I see hand up.

[4:47:51] Voice 8: But simply just going to say,

[4:47:52] Voice 8: you have the other activity that may occur

[4:47:54] Voice 8: is the province writing to local trust committees,

[4:47:56] Voice 8: just with correspondence and information

[4:47:58] Voice 8: to add to LTC agendas.

[4:48:00] Voice 8: And also

[4:48:00] Voice 8: to let you know,

[4:48:01] Voice 8: we have created a Facebook post, I think last week,

[4:48:04] Voice 8: that any trustee could then forward

[4:48:06] Voice 8: into community groups on the islands.

[4:48:09] Voice 3: Okay, thank you very much.

[4:48:11] Voice 3: So I'm going to call the vote, all those in favor?

[4:48:14] Voice 3: Any opposed, none opposed, that carries.

[4:48:16] Voice 3: well let's hope that we can get the messenger thank

[4:48:20] Voice 1: you chair thank you now

[4:48:23] Voice 3: we've got a big

[4:48:24] Voice 3: one here it's uh 10 minutes to two uh draft communication strategy briefing um claire

[4:48:34] Voice 3: thank you for this i got to admit i got tired reading it because it's just it's it's amazing

[4:48:43] Voice 3: it's not boring in any way shape or form but there's just so much work we need to do that

[4:48:48] Voice 3: you captured in this much of which you said if you don't have budget we should if we in if we

[4:48:54] Voice 3: had budget we would do these other things and that's phenomenal so anyway over to you uh so

[4:49:02] Voice 8: thank you um first off i want to recognize you know you may this is a big agenda package and

[4:49:06] Voice 8: we fully recognize you may not have had time to dig into this um so certainly it could be returned

[4:49:11] Voice 8: to a future agenda for further discussion um this is a product of many years of work through

[4:49:17] Voice 8: through numerous communications people that we've had.

[4:49:19] Voice 8: We've had quite a number of false starts

[4:49:21] Voice 8: since I've been director.

[4:49:22] Voice 8: And I think there were some attempts

[4:49:23] Voice 8: even prior to me being in the role.

[4:49:26] Voice 8: So kudos to Vicky Swan for really taking it

[4:49:29] Voice 8: on the last stretch and then I've polished it up from there.

[4:49:32] Voice 8: So this is being brought to you

[4:49:33] Voice 8: just simply for discussion and feedback

[4:49:35] Voice 8: as our sort of most recent draft

[4:49:37] Voice 8: and to give you a sense of where staff

[4:49:39] Voice 8: think we should be heading

[4:49:41] Voice 8: in terms of the priority work on communications.

[4:49:45] Voice 8: I think we would recognize there's a long way

[4:49:47] Voice 8: way to go to really have a robust program at the trust and to be able to be both proactive and

[4:49:51] Voice 8: reactive in more assertive ways and also to just do things to improve the brand, improve the

[4:49:58] Voice 8: reputation and to better manage issues as they arise. You will note in the strategy we have

[4:50:05] Voice 8: recommended a separate engagement strategy rather than blending them together and that's work that

[4:50:10] Voice 8: maybe we're going to try and start while we have Jillian Nickel in the engagement planner role

[4:50:15] Voice 8: before the end of March, but are unsure whether we can, you know, advance that too far. But we're

[4:50:20] Voice 8: certainly going to look at trying to get some start done to engagement planning in addition

[4:50:25] Voice 8: to this communication strategy. As you know, I have suggested or recommended that the executive

[4:50:31] Voice 8: committee put in for a larger communications budget for next year to support the production

[4:50:36] Voice 8: of some publications, but also to have contract support needed as we sort of have a surge of work

[4:50:43] Voice 8: or want to undertake potentially pieces of this work so perhaps I'll leave it at that just as a

[4:50:49] Voice 8: general introduction so we can get your initial thoughts and impressions around this and we

[4:50:55] Voice 8: certainly will be revising it bringing it back to you for approval at a future date and perhaps

[4:51:00] Voice 8: before I sign off I'll see if the CAO wanted to add some additional comments.

[4:51:04] Voice 4: Well thanks Claire

[4:51:06] Voice 4: yeah I'm really happy we're starting to have this we've just been talking around this for a long

[4:51:13] Voice 4: long time and we're learning a strong lesson through the engagement process on the policy

[4:51:18] Voice 4: statement and communications and those things and staff ever since I've been here have like many

[4:51:25] Voice 4: trustees wanted us to be more active in defense of the trust on an issue by issue basis or us

[4:51:30] Voice 4: you know with the advent of deeper social media all of which we're trying to wrap our minds around

[4:51:38] Voice 4: and doing it in an ordered fashion the only and claire and i've had this discussion i've mentioned

[4:51:43] Voice 4: it before and that is my seeing a role for communications around local trust the implementation

[4:51:51] Voice 4: of land use projects at a local trust area level and i think you and i talked about that and and

[4:51:58] Voice 4: those things might be engagement related but they also might have communications elements and i

[4:52:02] Voice 4: don't know whether that's in this plan yet enough um but i think we could add to that and what i

[4:52:10] Voice 4: mean is you've got an initiative in the local trust area instead of you know the public getting

[4:52:16] Voice 4: it when they get that first staff report how is that communication happening in support of a

[4:52:21] Voice 4: change in authority around something so that um when it does get to the legislative part it goes

[4:52:28] Voice 4: go smoother. So that's my one additional thought that I think you might, unless you think it's

[4:52:37] Voice 4: already there and I haven't characterized that well.

[4:52:41] Voice 8: Well, yes. So, I mean, project communications

[4:52:43] Voice 8: are a little bit separate than the general corporate communications that are really the

[4:52:47] Voice 8: function of the main strategy, but certainly all of our projects could benefit from stronger

[4:52:53] Voice 8: communication support. With regard to the local trust committees, just a reminder, there's about

[4:52:58] Voice 8: about a day a week, it's about a quarter

[4:52:59] Voice 8: of our current communications specialist role

[4:53:02] Voice 8: is allocated and funded towards

[4:53:04] Voice 8: local trust committee support.

[4:53:09] Voice 15: Vice Chair, Laura Patrick.

[4:53:11] Voice 15: I'm

[4:53:12] Voice 13: just going to send to you Claire and Omar,

[4:53:13] Voice 13: Mary Wellman, I think she did a delegation

[4:53:15] Voice 13: to us here at EC, talked to the housing task force

[4:53:19] Voice 13: on Salt Spring last week, week before last,

[4:53:21] Voice 13: and shared a guide that she had created

[4:53:25] Voice 13: from the district of North Vancouver

[4:53:27] Voice 13: for public engagement, it's like a gift.

[4:53:32] Voice 13: wonderful plagiarized is my suggestion i'll send it to you i thought it was brilliant and the way

[4:53:36] Voice 13: it laid out sort of putting people in the framework how to ask questions and stuff

[4:53:41] Voice 13: i'll share that

[4:53:42] Voice 13: with you thank

[4:53:43] Voice 8: you thank her for us please

[4:53:48] Voice 3: anybody else on the draft communication strategy i

[4:53:51] Voice 13: oh i did have one comment sorry i can't do two

[4:53:53] Voice 13: things at the same time sorry um i can't send an email and talk um and just under communication

[4:54:01] Voice 13: opportunities I just the one statement where it says we are doing climate change related work

[4:54:06] Voice 13: which can be associated with land use planning I sure hope we meant must be

[4:54:14] Voice 13: okay I'll strengthen a little higher aim higher anything

[4:54:22] Voice 3: else hello maybe I'll just go to Dan

[4:54:25] Voice 3: you can finish your email I don't know the thing about meeting protocol about not responding to

[4:54:30] Voice 3: I'm

[4:54:30] Voice 13: sending her a document.

[4:54:33] Voice 13: No, forget it.

[4:54:35] Voice 3: Go ahead, Dan.

[4:54:37] Voice 14: Well, I'm actually going to pick up something that you said, Mr. Chair,

[4:54:42] Voice 14: which is by the time I got to this and the agenda package, I was exhausted.

[4:54:47] Voice 14: And so I would like to actually defer this matter to December

[4:54:51] Voice 14: and give me a chance to actually spend some time with it.

[4:54:55] Voice 14: if you want my feedback um i you're gonna i i would be much more comfortable giving it to you

[4:55:01] Voice 14: in a month from now than i would be today and just

[4:55:04] Voice 14: because i think it after years of waiting

[4:55:07] Voice 14: we can probably wait another month then i know you've been working on it i'm not saying we've

[4:55:11] Voice 14: been waiting but but um uh i i would like to give it some considered time so i would

[4:55:17] Voice 14: i would like to defer this matter to the december ec okay well

[4:55:21] Voice 3: i see that trustee fast is very much

[4:55:23] Voice 3: interested in that um and before we maybe just table that put that motion on the table um it i

[4:55:31] Voice 3: said to the cao this morning that i think actually what the ec should do here is we should have like

[4:55:37] Voice 3: we should workshop this or we should have a retreat or we should just discuss this item

[4:55:42] Voice 3: because it is so hugely important all of the things that claire's and her team have brought

[4:55:50] Voice 3: to light here are all true all needed all now but certainly over the longer term but we need to get

[4:55:58] Voice 3: some of the basic elements started so if we're going to defer this which i'm more than happy to

[4:56:03] Voice 3: do because you're right dan i would like us to seek to dedicate a significant amount of time to

[4:56:08] Voice 3: doing that so over to you vice chairs what do you want to do sure

[4:56:15] Trustee Fast: yeah

[4:56:17] Voice 14: i

[4:56:18] Trustee Fast: mean i'll just the only

[4:56:19] Trustee Fast: thing i'll

[4:56:20] Voice 14: say is about workshopping it i'm not a communications person and so i wonder about me

[4:56:26] Voice 14: being like as a vice chair being the one workshop i can give you my feedback of what i see and what

[4:56:31] Voice 14: i think the needs are but i'm not an expert in in any way in communications strategy because

[4:56:40] Voice 3: so i i see trustee fast hand is up but i'm not sure if he's seconding a motion that hasn't been

[4:56:46] Voice 3: been made yet or whether you have something to add but i'd like to give claire the opportunity

[4:56:50] Voice 3: to answer how can we facilitate helping her move in this in the right direction but trustee fast

[4:56:56] Voice 3: you go ahead first sure

[4:56:58] Trustee Fast: i was seconding dan's motion which i thought he'd made to defer this

[4:57:03] Trustee Fast: to the december meeting and uh part of that is i have been following this issue and i've got a big

[4:57:08] Trustee Fast: file with a whole bunch of notes on it somewhere but honestly i like dan i didn't get into this in

[4:57:14] Trustee Fast: the kind of depth that I wanted to be able to look at it in and um uh and I'm not I'm just not

[4:57:21] Trustee Fast: prepared for this agenda to speak to it so I'd love to speak to it at a future one and I I kind

[4:57:27] Trustee Fast: of agree I don't think we need to workshop it I think that's what uh staff have done but I do think

[4:57:32] Trustee Fast: we need to have enough time for a presentation and a discussion so we're all on the same page

[4:57:38] Trustee Fast: and starting uh to take it seriously because we also have this big issue that we can't keep

[4:57:43] Trustee Fast: communications people and so uh i think that might be part of the word we don't seem to be and and

[4:57:50] Trustee Fast: anyway i think there's a bigger question of how we go forward into the next um few years thank you

[4:57:56] Trustee Fast: okay

[4:57:57] Voice 3: so i'm going to come back to dan for a motion in a moment but claire let you speak and just

[4:58:01] Voice 3: ask you how much time do we need to discuss this and can you bring in some expertise to

[4:58:07] Voice 3: assist us in that discussion um

[4:58:09] Voice 8: certainly we can do whatever you wish um i think it depends on the

[4:58:13] Voice 8: the extent of feedback that you wish to offer.

[4:58:15] Voice 8: We could support a workshop,

[4:58:16] Voice 8: we could support a separate meeting,

[4:58:18] Voice 8: we can do it within your next meeting.

[4:58:20] Voice 8: I don't know that we need someone in

[4:58:22] Voice 8: to facilitate the conversation.

[4:58:24] Voice 8: I suspect we can do that internally,

[4:58:26] Voice 8: but I think perhaps you could advise us

[4:58:28] Voice 8: once you've had more time to dig into it,

[4:58:30] Voice 8: how much more conversation you wish to have.

[4:58:35] Voice 8: Yeah, I can't answer more than that at this point,

[4:58:37] Voice 8: but

[4:58:37] Voice 4: we're here to assist.

[4:58:40] Voice 3: Say that again, CAO?

[4:58:41] Voice 4: Well, given that,

[4:58:42] Voice 4: then it would have to be referred to a subsequent meeting where you could provide that okay back

[4:58:47] Voice 4: and

[4:58:48] Voice 14: then you could from there yeah well we defer this matter to the december 15th uh executive

[4:58:54] Voice 14: committee

[4:58:55] Voice 3: okay moved and i think

[4:58:57] Voice 3: trustee faf seconded that any further discussion

[4:59:01] Voice 3: all those in favor so that carries so that's perfect so we won't uh so please dig into it

[4:59:08] Voice 3: in the intervening time close council i guess and um let's see where we can take this to do

[4:59:15] Voice 3: justice to this need and the work that claire put into it so this is going to take us all the way

[4:59:23] Voice 3: through to uh 9.1.1 uh i did that was uh afforded to us by uh let's be packed by chef patrick it's

[4:59:35] Voice 3: It's now spread around the entire Ireland Trust region through the mail system.

[4:59:41] Voice 3: It's similar to what we've received before, but now being marketed by a communications organization.

[4:59:51] Voice 3: And it's just there for information, really.

[4:59:53] Voice 3: I don't know if there's anything to discuss, but the question is whether or not there should be any kind of response.

[4:59:58] Voice 3: Although I think at this point, there's no answer to that.

[5:00:00] Voice 3: point it just is going to take its own path vice chairs what do you think on this item

[5:00:06] Voice 13: if the engagement that's been running as quick as possible yeah yeah that's the antidote yeah

[5:00:12] Voice 14: i mean yeah that was sort of my reaction is what we the last time we wrote that piece and it was

[5:00:18] Voice 14: i think it was appreciated by a number of people but we're about to get that engagement process

[5:00:22] Voice 14: out that's going to take a lot of that information out hopefully right um i don't i mean i i read it

[5:00:32] Voice 14: I don't know. I haven't been following the page, the website that it's on that started.

[5:00:39] Voice 3: So unless there's any further direction, we'll just receive it for information.

[5:00:42] Voice 3: And Claire, what does our timeline look like for this engagement and subsequent rollout?

[5:00:51] Voice 3: But obviously the engagement of the consultant is the first thing.

[5:00:54] Voice 8: Yeah, so that is the first thing. We're meeting after this meeting actually today.

[5:00:57] Voice 8: We're aiming for a 3.30 meeting to review the bids.

[5:01:01] Voice 8: and um and then fingers and toes crossed i'm into contract negotiations next week

[5:01:06] Voice 8: and then it will somewhat depend on the the selected company and the plan that they've

[5:01:11] Voice 8: put forward as to when what the timeline then looks like and we'll communicate that to trust

[5:01:16] Voice 8: council um should i have a contract in place before we have a trust council okay

[5:01:20] Voice 3: so thank

[5:01:21] Voice 3: you so we'll just receive it for information so then the next item here uh local trust committee

[5:01:27] Voice 3: committee chairs reports on local advocacy topics.

[5:01:31] Voice 3: Is there anything that LTC's chairs would like to report

[5:01:35] Voice 3: on local advocacy?

[5:01:38] Voice 3: No, okay, that's good, thank you.

[5:01:40] Voice 3: I know there's lots of things going on out there,

[5:01:42] Voice 3: so it's not like it's silent, but appreciate your work.

[5:01:46] Voice 3: So here we've got a number of pieces of correspondence,

[5:01:50] Voice 3: 10.1 through 10.8.

[5:01:54] Voice 3: I'd say we're receiving most or all of these for information,

[5:01:57] Voice 3: but I'm just going to ask I'll go through these one at a time and just simply ask if there's any

[5:02:03] Voice 3: direction you'd like to take with each piece of correspondence

[5:02:06] Voice 3: from the letter from Herman

[5:02:07] Voice 3: at 10.1 is there any direction anybody would like to take those remarks

[5:02:12] Voice 14: and well I'll just I mean Mr. Herman asked a series of questions I'll just say there's an

[5:02:18] Voice 14: individual trustee I am I corresponded with him yes and I gave him a bunch of answers to it

[5:02:23] Voice 14: um i said you'll probably hear from the executive because you had written to him and said you'll

[5:02:29] Voice 14: take it to the ec um anyway he answered me back i answered him back he was very polite

[5:02:36] Voice 14: um and but he was but he he basically came to the point of view that he just thought we were

[5:02:42] Voice 14: overly bureaucratic it's not an unknown sentiment within the island's trust um so i did track that

[5:02:49] Voice 14: but i have individually i can send you those if you feel like you'd like to respond on behalf of

[5:02:55] Voice 14: bc he did ask a series of questions where his factual assumptions were wrong and it's one of

[5:03:01] Voice 14: those factual places where they're going out saying how come your budget is four times what

[5:03:06] Voice 14: it is and forget the town they mentioned courtney courtney but of course i pointed out to him that

[5:03:12] Voice 14: what he was talking about with the planning department of courtney not all of the rest

[5:03:16] Voice 14: that goes along with it and in fact we have 20 ocps and all the rest of them and he was

[5:03:21] Voice 14: surprised by all that information so so um anyway but i i that's what i told him but i just wanted

[5:03:29] Voice 14: to let you know i did respond to him individually because i found his i found his question to be

[5:03:33] Voice 14: quite curiously locked base so yeah

[5:03:38] Voice 3: well thank you for responding dan i do appreciate that

[5:03:40] Voice 3: my trouble with this is that i don't see it as a compare as a fair comparison and that's what

[5:03:45] Voice 14: what I said.

[5:03:46] Voice 3: And therefore, I don't really have a wholesome answer without doing an in-depth

[5:03:51] Voice 3: level of research to that. And so if there's any advice from the CEO or from other vice

[5:03:57] Voice 3: chairs about what a response would be, I don't have any advice about what to do or how I

[5:04:06] Voice 3: would respond to it.

[5:04:08] Voice 3: It's, this

[5:04:08] Voice 13: is same, it's all over the internet.

[5:04:12] Voice 3: Yeah.

[5:04:13] Voice 3: That's what this one is.

[5:04:13] Voice 3: somebody has planted a seed and it's going viral

[5:04:17] Voice 14: somebody somebody's done this analysis and

[5:04:20] Voice 14: it doesn't it okay i just forwarded you my correspondence well

[5:04:25] Voice 3: i saw it i think when

[5:04:26] Voice 3: you sent it oh did i copy you all yeah i'm sorry uh trustee found

[5:04:29] Trustee Fast: oh i was just gonna ask for a

[5:04:32] Trustee Fast: copy of what dan sent that's all thank you well

[5:04:35] Voice 3: i think he copied it to all of us i'm

[5:04:37] Voice 14: not sure i

[5:04:37] Voice 14: did i because i was purposely just answering him as an individual trustee so

[5:04:42] Voice 3: that's funny

[5:04:43] Voice 3: i think i had somehow seen it okay

[5:04:45] Voice 14: anyway um

[5:04:47] Voice 3: so i guess um unless there's any other advice i'll

[5:04:52] Voice 3: write him some kind of a note but thanks

[5:04:55] Voice 15: for the information

[5:04:56] Voice 3: i don't have an immediate response

[5:05:00] Voice 3: because i don't see the comparatives all right so uh we'll take it then we'll receive information

[5:05:07] Voice 3: and the chair will respond by email so 10.2

[5:05:12] Voice 3: hodgson uh letter to the executive committee

[5:05:15] Voice 3: City that's on page 596.

[5:05:22] Voice 14: I just have a question about it does it does anybody know I mean one of

[5:05:29] Voice 14: the Ms. Hodgson has written not only to us but has sent a copy of her lengthy note to the Great

[5:05:35] Voice 14: Northern Management do we know whether they're actually receiving and considering any of these

[5:05:40] Voice 14: things I had understood that they were not they

[5:05:44] Voice 4: are not responding so if questions come to them

[5:05:49] Voice 4: they're they're not responding and select committee hasn't got a well-defined

[5:05:56] Voice 4: response program hence a couple of months ago you getting forward uh

[5:06:01] Voice 4: the select committee um so i'm sure that the great northern management is taking all this

[5:06:10] Voice 4: aren't reading it are they yeah

[5:06:15] Voice 5: we

[5:06:17] Voice 14: don't know and i hope anyway i do know her her note to us

[5:06:23] Voice 14: is more about the trust policy statements which i was thinking it'd probably go to the

[5:06:29] Voice 14: to the 2050 inbox and i don't know whether it was treated that way or not

[5:06:35] Voice 14: so point that out that her letter to us as opposed to the letters for great northern

[5:06:44] Voice 14: Northern, which was mostly Ms. Otz's way of complaining about me as a vice chair.

[5:06:51] Voice 14: And I take that for what it is, but the letter to us was more about 2050 and about the trust

[5:07:00] Voice 14: policy statement.

[5:07:01] Voice 14: I wonder if we should just make sure it goes to them, unless Claire tells me that it had

[5:07:05] Voice 14: already been treated that way.

[5:07:07] Voice 3: This particular letter is not specifically about the trust policy statement.

[5:07:13] Voice 3: certainly some references to it yeah advocacy work of any church would not be the policy

[5:07:21] Voice 3: right and then goes

[5:07:22] Voice 14: on to talk about advocacy work and undefined terms in the trust policy

[5:07:28] Voice 14: statement when you're addressing there are two ambiguous to be defined etc etc well um certainly

[5:07:33] Voice 3: we can forward it to the 2050 program it wouldn't be unwelcome that's for sure right

[5:07:39] Voice 14: um just the

[5:07:41] Voice 14: just the cover letter not the not the one that the attachment of the to the great north no the

[5:07:47] Voice 3: no the we don't have well

[5:07:48] Voice 14: yeah i know we do

[5:07:49] Voice 3: yeah um

[5:07:51] Voice 14: yeah it's anyway i

[5:07:57] Voice 14: i it's just a quick

[5:07:58] Voice 14: short circuit that's all i'll move the best to let the cover email or letter from alex hodson

[5:08:05] Voice 14: be forwarded to the island 2050 commentary box commentary yeah

[5:08:13] Voice 3: so moved and seconded any further

[5:08:16] Voice 3: discussion on the motion all those in favor none opposed so that carries so um is there any

[5:08:24] Voice 3: necessity for an individual response i conveniently noticed that it's initially addressed the chief

[5:08:30] Voice 3: administrative officer in cot and also carmen teal and islands trust so i don't know if that means

[5:08:35] Voice 3: THIS SHOULD BE CIRCULATED TO TRUSTEES OR WHETHER IT'S JUST EXECUTIVE COMMITTEE WHICH SAYS EXECUTIVE

[5:08:40] Voice 3: ADMIN HERE I THINK IT'S THE QUESTION JUST IT'S WHICH JUST TO THE 2050.

[5:08:46] Voice 3: YEP OKAY AND NO FURTHER

[5:08:48] Voice 3: RESPONSE NECESSARY WE'LL SEE FOR INFORMATION OKAY THANK YOU UH 10.3 UH PATENT REALANCE TRUST BUDGET

[5:08:58] Voice 3: email dated october 26th um shall we just forward this to the budget uh process which is about to

[5:09:06] Voice 3: get launched

[5:09:06] Voice 15: okay

[5:09:09] Voice 3: so can i get a motion to that effect i

[5:09:13] Trustee Fast: move that that we forward um the letter

[5:09:17] Trustee Fast: from d patten uh to the islands trust 2022 23 budget consultation okay you moved second

[5:09:28] Voice 14: Sorry, just a

[5:09:29] Voice 14: minute, because the Hutchinson one should go there, too.

[5:09:31] Voice 14: The next one is

[5:09:32] Voice 14: also about the budget.

[5:09:33] Voice 14: So 10

[5:09:34] Voice 3: .3 and 10.4, so that's a reasonable family amendment.

[5:09:37] Voice 3: Are you okay with that?

[5:09:38] Voice 3: Yeah, so moved and seconded that items 10.3 and 10.4

[5:09:41] Voice 3: be forwarded to the financial public consultation process.

[5:09:49] Voice 3: Moved and seconded.

[5:09:50] Voice 3: All those in favor?

[5:09:51] Voice 3: Select carries.

[5:09:52] Voice 3: None opposed.

[5:09:53] Voice 3: That's great.

[5:09:53] Voice 3: Thank you.

[5:09:53] Voice 3: so uh winter 2022 ocean protection forum announced email they were 10th certainly i'll be attending

[5:10:02] Voice 3: that online and should be forwarded to trustees for their information it is

[5:10:07] Voice 14: free oh do they go

[5:10:09] Voice 14: i actually have a trustee fed invitation because as me and trustee colbert i think

[5:10:14] Voice 14: yeah

[5:10:15] Voice 3: i'm

[5:10:16] Voice 14: sure so

[5:10:17] Voice 3: let's let's just forward it to trustees by general consent

[5:10:21] Voice 3: 10.5.

[5:10:23] Voice 3: You okay, Larry?

[5:10:23] Voice 3: Yes.

[5:10:24] Voice 3: Perfect.

[5:10:24] Voice 3: Thank you.

[5:10:25] Voice 3: Now, I just sent Easton email,

[5:10:28] Voice 3: made it number six,

[5:10:29] Voice 3: regarding fed discretion.

[5:10:32] Voice 3: Let me see what page is that on?

[5:10:35] Voice 3: 612?

[5:10:36] Voice 3: Yeah.

[5:10:37] Voice 3: 612.

[5:10:38] Voice 3: Now, was

[5:10:38] Voice 3: that addressed to all of us?

[5:10:41] Voice 3: Yeah.

[5:10:42] Voice 3: Yes, it was.

[5:10:45] Voice 14: And to the minister and to Adam Olson.

[5:10:51] Voice 3: so is it well it's a direct question the answer would be that we don't believe that our discretion

[5:10:58] Voice 3: is better um as executive committee members i think she's referring to conflict of interest

[5:11:05] Voice 3: more than decision making i think that's which doesn't exist either if i could this this is the

[5:11:16] the issue is we make a decision

[5:11:19] Voice 14: as executive committee to fund an application for a particular

[5:11:26] Voice 14: development process. And then as the vice chair, and in some cases, the trustees in a particular

[5:11:35] Voice 14: area, we then make decisions whether to approve the Leverie development rezoning process.

[5:11:40] Voice 14: that so the question is are you are you in some way prejudging the matter because you're

[5:11:46] Voice 14: agreeing to fund the um the process that's her point yeah um i think that's what she

[5:11:54] Voice 14: means by fettering uh by saying that you've somehow made it so you can't make an unbiased

[5:12:00] Voice 14: decision related to the and i you may recall

[5:12:03] Voice 14: i asked this question it's

[5:12:05] Voice 3: come up a number of

[5:12:06] Voice 3: times before yeah

[5:12:07] Voice 14: yeah

[5:12:08] Voice 3: and we can stop implementing the program no yeah equal

[5:12:14] Voice 4: to the cost of the

[5:12:16] Voice 4: program yeah or we could get a legal opinion that's equal to the exact program yeah um i'd

[5:12:22] Voice 4: humbly suggest that one is separated by a big thing and that's information so you're funding

[5:12:28] Voice 4: potential for something that you're seeing in your guiding documentation around any of these

[5:12:34] Voice 4: so you're providing for community need who knows how that shall turn out in terms of the actual

[5:12:42] Voice 4: specifics so then those are rendered and you make a decision

[5:12:45] Voice 14: yeah and that's the conclusion i came

[5:12:47] Voice 14: to but i thought david marlin do

[5:12:49] Voice 9: you have the definitive answer for this i don't know i was

[5:12:52] Voice 9: just going to look at your policy i thought we addressed it there um we'll comment though that

[5:12:58] Voice 9: you have had a whole discussion around rainwater that was one that you sponsored but there was

[5:13:08] Voice 9: concerns around rainwater so that's an example of separating out the sponsorship around your

[5:13:15] Voice 9: authority to look at the policy statement whether or not the bylaw meets that so

[5:13:22] Voice 9: So I think you're on the safe ground.

[5:13:25] Voice 14: Yeah, so can I suggest to make a motion

[5:13:27] Voice 14: that we respond to these,

[5:13:29] Voice 14: that we consider these to be separate issues

[5:13:33] Voice 14: and that our discretion is not better,

[5:13:37] Voice 14: but we should probably answer.

[5:13:40] Voice 14: Yeah,

[5:13:40] Voice 3: so who's going to answer?

[5:13:41] Voice 14: I can answer if you want me to,

[5:13:43] Voice 14: or I can work with the CAO and write a brief answer

[5:13:48] Voice 14: to her on behalf of the executive committee.

[5:13:50] Voice 9: Sure.

[5:13:50] Voice 9: or

[5:13:51] Voice 14: staff can answer

[5:13:53] Voice 14: I don't care

[5:13:54] Voice 9: you can also reference the policy

[5:13:57] Voice 9: section 7 and section 8

[5:13:59] Voice 9: clearly indicate that

[5:14:01] Voice 9: it does not affect the discretion of the trust committee

[5:14:03] Voice 9: and 8 says it does not affect

[5:14:05] Voice 9: the decision of the executive committee

[5:14:08] Voice 9: so

[5:14:08] Voice 3: you know with that

[5:14:09] Voice 3: information I would like to suggest

[5:14:11] Voice 3: we ask the director of local planning

[5:14:13] Voice 3: services to respond to that

[5:14:15] Voice 9: so then you should

[5:14:17] Voice 4: in doing so you should say you've

[5:14:19] Voice 14: been asked by

[5:14:19] Voice 14: you see yeah i will all right

[5:14:21] Voice 14: so i'll on behalf

[5:14:22] Voice 15: of you so i'll

[5:14:22] Voice 14: move the second committee request

[5:14:24] Voice 14: that the director of local planning services respond to miss east six email november 6th

[5:14:32] Voice 14: on behalf of the executive i'll

[5:14:34] Voice 3: do that thank you move seconded and all those in favor

[5:14:39] Voice 3: so that carries unanimously thank you very much for your support on that the next item 10.7

[5:14:44] Voice 3: horvat email dated november 6th regarding hornby island tourism is a mess um we can receive that

[5:14:53] Voice 3: information we can send it to the islands 2050 program or whatever you like you certainly got

[5:15:01] Voice 15: some valid concerns what would you like to do local trust committee

[5:15:09] Voice 13: been given this

[5:15:09] Voice 3: um i think

[5:15:11] Voice 3: it was carbon copied to them let's have a look here yeah

[5:15:16] Voice 14: h-i-l-t-c i assume that's

[5:15:19] Voice 14: on the island local trust yeah

[5:15:20] Voice 3: so let's just receive this information yeah um and now thank

[5:15:27] Voice 3: the writer for writing i already did actually so uh g danford letter received november 1st

[5:15:33] Voice 3: read broken roads and pender island um this is a pender island

[5:15:40] Voice 3: isn't the only place that has

[5:15:41] Voice 3: broken roads um what is the recommendation here um they may be trying to uh ask the director of

[5:15:50] Voice 3: local planning services to respond with respect to our protocol with minister transport on behalf of

[5:15:56] Voice 3: the executive committee yeah

[5:15:58] Voice 9: and suggested the right to the ministry yeah they have i think he

[5:16:03] Voice 9: did yeah that's all we

[5:16:05] Voice 3: can do yeah and so we can just appreciate we thank him for his advocacy to

[5:16:11] Voice 3: the provincial government on this map yes dan

[5:16:14] Voice 14: i just want to ask a question it's pretty clear

[5:16:19] Voice 14: i i'm unclear which pender island which implies that they're all one but um the other question

[5:16:27] Voice 14: i have why wouldn't we refer this to the two pender local trust committees

[5:16:32] Voice 3: did they not get it

[5:16:33] Voice 14: i don't see them copied on it sent to you and then the attached letter does not have them as they cc

[5:16:42] Voice 14: anyway okay

[5:16:43] Voice 3: well let's uh let's forward it and the response to the north pender ltc

[5:16:50] Voice 14: or just

[5:16:51] Voice 14: simply forward it to them is it north pender oh it's

[5:16:56] Voice 13: both tenders have been complaining

[5:16:58] Voice 3: about road conditions so we'll send it to both their trust let's just simply do it that way

[5:17:03] Voice 3: let's send it to both local trust committees perfect so uh almost as the uh letter from

[5:17:10] Voice 3: danford be forwarded to north and south pender ltc's for their information seconded by dan

[5:17:18] Voice 3: all those in favor carries thank you sue ellen as well good job review an amendment of the current

[5:17:25] Voice 3: work program that's been amended prior to coming here um is there anything else to do with that

[5:17:31] Voice 3: work program no so we'll receive that for information the next open meeting is uh

[5:17:38] Voice 3: November the 30th, that's the morning pre-trust council,

[5:17:42] Voice 3: short agenda, hopefully,

[5:17:44] Voice 3: and then we'll be going directly into council.

[5:17:48] Voice 3: We've now got a closed agenda.

[5:17:50] Voice 3: So I'll ask for a motion to go in camera

[5:17:53] Voice 3: and we will not be coming back.

[5:17:56] Voice 3: We'll come back to an open meeting,

[5:17:57] Voice 3: but we'll be just adjourning.

[5:18:00] Voice 3: And so just thank the audience for joining us today

[5:18:05] Voice 3: and we'll be back on November the 30th

[5:18:08] Voice 3: with another executive committee meeting.

[5:18:09] Voice 3: And then of course, November 30th afternoon

[5:18:11] Voice 3: will be trust council.

[5:18:13] Voice 3: And hopefully you can join us there as well.

[5:18:15] Voice 3: So I'll look for a motion to close the meeting

[5:18:17] Voice 3: and then we will go in camera.

[5:18:20] Voice 14: I can move that this meeting be closed

[5:18:22] Voice 14: to the public subject section 91 of the community charter

[5:18:25] Voice 14: in order to consider matters related to C,

[5:18:28] Voice 14: labor relations or other employee relations,

[5:18:31] Voice 14: G, litigation affecting the out of the president,

[5:18:33] Voice 14: I, receipt of advice that is subject

[5:18:36] Voice 14: because solicitor-client privilege

[5:18:37] Voice 14: and stop being invited to attend the closed session.

[5:18:42] Voice 3: Move, seconded.

[5:18:43] Voice 3: All those in favor?

[5:18:44] Voice 3: That carries.

[5:18:46] Voice 3: We're now in camera.

[5:18:48] Voice 3: So let us just have five minute recess

[5:18:50] Voice 3: and then we'll come back.

[5:18:53] Voice 3: 10, if you really want 10 to five,

[5:18:55] Voice 3: I think it'd be enough.

[5:18:57] Voice 3: Cause we shouldn't be too

[5:18:58] Voice 5: long in camera.

[5:18:59] Voice 15: No, not yet.