Islands Trust Conservancy Board regular meeting, November 23, 2021

[0:00:00] Trustee Stamford: I'm joined today by Vice Chair Sue Ellen Fast from Bowen Island. She's a trustee and a municipal

[0:00:06] Trustee Stamford: councillor. Elected Member Trustee Doug Fenton from Thetis Island. Linda Adams from Salt Spring.

[0:00:13] Trustee Stamford: She is a provincial appointee from the Ministry of Municipal Affairs. And also another appointee

[0:00:20] Trustee Stamford: is our newest board member, Risa Smith, and she is from Galliano. I'd like to begin our meeting

[0:00:28] Trustee Stamford: today by acknowledging with respect that we are meeting on the treaty lands and territories of

[0:00:35] Trustee Stamford: Coast Salish Nations. Board members and staff are gathering virtually from many locations and I

[0:00:42] Trustee Stamford: encourage participants to share and acknowledge treaty and territorial areas in the meeting chat

[0:00:49] Trustee Stamford: function as part of our reconciliation process. This meeting is being conducted electronically

[0:00:56] Trustee Stamford: and the regular portion of the meeting is open to the public to attend.

[0:01:00] Trustee Stamford: There is public comments and delegation section of this meeting somewhere.

[0:01:06] Trustee Stamford: You can also send any questions or comments by email to our staff

[0:01:12] Trustee Stamford: at www.islandstrustconservancy.ca, and that's all one word.

[0:01:18] Trustee Stamford: Our staff members today are Kate Emmings.

[0:01:21] Trustee Stamford: She's our Islands Trust Conservancy Manager.

[0:01:24] Trustee Stamford: Coralyn Strachan is our Administrative Assistant.

[0:01:27] Trustee Stamford: Gemma Green is our Covenant Management and Outreach Specialist.

[0:01:31] Trustee Stamford: Nuala Murphy is our Property Management Specialist.

[0:01:35] Trustee Stamford: Carla Funk is our Acting Fundraising Specialist.

[0:01:39] Trustee Stamford: Catherine Martel is our Ecosystems Protection Specialist.

[0:01:43] Trustee Stamford: Acting Communications Specialist is Carmen Smith.

[0:01:47] Trustee Stamford: And Wendy Tyrell is the Species at Risk Project Coordinator.

[0:01:51] Trustee Stamford: This meeting is an official forum of the Islands Trust Conservancy to make decisions about land management and securement, as well as conservation planning and related outreach, fundraising, and communications.

[0:02:03] Trustee Stamford: Before I begin, I'd like to remind board members, mute yourself when not speaking, digitally raise your hand. Well, you don't need to do that. We're a small enough group here.

[0:02:13] Trustee Stamford: And please turn off your mic and camera when leaving for breaks.

[0:02:16] Trustee Stamford: so we've got an agenda before us and um and it's all mixed up great um but we have an agenda here

[0:02:29] Trustee Stamford: um we have several changes um holy can i just sorry

[0:02:38] Manager Emmings: uh go ahead

[0:02:39] Manager Emmings: samford are you actually seeing

[0:02:41] Manager Emmings: the agenda is it on the screen no no okay what i i'm gonna try just getting it up there

[0:02:48] Manager Emmings: can i ask if anybody's seeing anything yet yes and is it the agenda or is it some random screen of

[0:02:56] Manager Emmings: mine it's an agenda

[0:02:59] Voice 7: okay

[0:03:00] Manager Emmings: fantastic okay i'm not gonna move anything and i'm gonna hope it will

[0:03:04] Manager Emmings: work um

[0:03:07] Trustee Stamford: oh i'm just re looking at all my notes are mixed up this is not fun um here we'll start again

[0:03:20] Trustee Stamford: again um so we had a couple of of changes um oh this is horrible everything was all organized

[0:03:34] Trustee Stamford: and now i have to what i'm going to do is um turn myself off and i'll be able to see it

[0:03:40] Trustee Stamford: on my screen but um can we just go over the the additions to the agenda kate kate

[0:03:52] Voice 7: we can't hear

[0:03:53] Voice 7: you can

[0:04:04] Manager Emmings: you hear me now yes yeah um so the first thing to say is that we do not have a meeting by

[0:04:09] Manager Emmings: law for review and approval or uh procedure of bylaw amendment so that

[0:04:15] Voice 6: was 5.1.7

[0:04:16] Manager Emmings: yeah it's going

[0:04:18] Manager Emmings: to be removed uh and then the only other addition is a piece of correspondence that we had arrived

[0:04:23] Manager Emmings: late last week from margaret taylor okay

[0:04:26] Trustee Stamford: and that was 5.3 yeah sorry about this this is um

[0:04:34] Trustee Stamford: par for the course today yeah

[0:04:39] Manager Emmings: we're just um

[0:04:40] Trustee Stamford: okay so let's move on to um

[0:04:44] Trustee Stamford: uh so we had a rising report are we there uh just can

[0:04:53] Manager Emmings: i just do a

[0:04:53] Manager Emmings: quick introduction don't think we

[0:04:55] Manager Emmings: we have, because at the beginning at the, just below the call to order, I just wanted to do a

[0:05:00] Manager Emmings: quick staff update. Oh, okay. I'm just going to check the list. Right. So I just wanted to let

[0:05:11] Manager Emmings: the board know, and I did circulate this by email, that we did welcome to our team, Carmen Smith,

[0:05:16] Manager Emmings: who's our new communications specialist. We're really excited to have her on the team. She had

[0:05:21] Manager Emmings: planned to join us this morning and I was hoping to introduce her to all of you, but unfortunately

[0:05:25] Manager Emmings: Unfortunately, she was sick this morning so I think she may not have quite made it in. And so, hopefully I will get to introduce you to her in January so you can actually see a face and put a face to a name.

[0:05:38] Manager Emmings: I'll just leave it.

[0:05:41] Trustee Stamford: Okay, so we've got our minutes of 4.11 page three to 10, there was October 5 minutes was there any changes, trustee fast.

[0:05:56] Trustee Stamford: asked not

[0:05:58] Trustee Fast: a change uh for these minutes but going forward i wonder if um when it says board members

[0:06:04] Trustee Fast: present whether we should be recording whether we were in person or electronic

[0:06:09] Voice 9: uh

[0:06:10] Trustee Fast: and the reason for

[0:06:12] Trustee Fast: this is because sometimes i can't remember if i've been to two of them in a row or whatever the rules

[0:06:16] Trustee Fast: are uh so i just think it would help us make sense of the minutes and the uh whatever comes

[0:06:24] Trustee Fast: comes forward in our meeting procedures in terms of that's just my suggestion okay

[0:06:31] Trustee Stamford: any that's a

[0:06:33] Trustee Stamford: good suggestion any other changes or edits to the October 5th meeting otherwise

[0:06:39] Trustee Fast: I'd like to move

[0:06:39] Trustee Fast: that we adopt the October 5th meeting minutes as presented do

[0:06:44] Trustee Stamford: I have a seconder Trustee Adams

[0:06:48] Trustee Stamford: All those in favor say aye, that passes unanimously.

[0:06:55] Trustee Stamford: And then we have another item here.

[0:06:57] Trustee Stamford: We revised the August 24th, 2021 special meeting minutes.

[0:07:02] Trustee Stamford: And that was because we didn't put the rise in report

[0:07:05] Trustee Stamford: in about using or the notations requests to FLINROAR.

[0:07:11] Trustee Stamford: So do we just renew those again or just by consent, Kate?

[0:07:16] Trustee Stamford: um i

[0:07:19] Manager Emmings: think the resolution should probably be that the board approved the revised okay

[0:07:25] Manager Emmings: board meetings meeting do

[0:07:28] Trustee Fast: you want to

[0:07:28] Manager Emmings: try that one trustee fast i

[0:07:30] Trustee Fast: could except i wasn't there so it

[0:07:32] Trustee Fast: oh okay

[0:07:33] Trustee Stamford: never mind um i will move that the islands trust conservancy board approved the revised

[0:07:43] Trustee Stamford: minutes of august 24th 2021 special meeting minutes we've got a seconder and trustee adams

[0:07:54] Trustee Stamford: i know that was fast corlin but did you kind of get the gist of it i

[0:08:02] Voice 6: think we're all good

[0:08:05] Trustee Fast: we're gonna vote i'm just

[0:08:08] Voice 14: like corlin got it yes okay i have

[0:08:10] Voice 14: the resolution that's fine

[0:08:12] Trustee Stamford: okay it was pretty straightforward yeah okay

[0:08:14] Trustee Stamford: and to note

[0:08:15] Voice 14: i will also add the electronic versus

[0:08:18] Voice 14: is um right in

[0:08:20] Voice 14: person moving forward on the agendas super

[0:08:23] Trustee Stamford: okay all those in favor hands up

[0:08:28] Trustee Stamford: that passes unanimously thank you very much um then we have a resolution without meeting

[0:08:34] Trustee Stamford: for information and there's no questions on that and then we're moving to

[0:08:43] Trustee Stamford: we're at the business revision to moss mountain noctep covenant well we've already gone through

[0:08:49] Trustee Stamford: this haven't we uh

[0:08:51] Manager Emmings: sorry that was the um rwm yes yeah

[0:08:54] Trustee Stamford: so that was part of the rwm sorry i'm just

[0:08:58] Trustee Stamford: at my i my notes are in like four different sections all of a sudden i just didn't notice that

[0:09:05] Trustee Stamford: um so our follow-up action report do we have any questions or anything to highlight kate

[0:09:11] Trustee Stamford: i

[0:09:12] Manager Emmings: think i will just in the interest of time leave it there and if there are any questions

[0:09:16] Manager Emmings: i'm happy to take them

[0:09:17] Trustee Stamford: do i have any questions from the board seeing none we'll move forward

[0:09:23] Trustee Stamford: look at all those

[0:09:28] Manager Emmings: actions it's

[0:09:29] Trustee Stamford: incredible okay um so now we're at the revised climate change

[0:09:37] Trustee Stamford: impacts project charter and we have a recommendation that the islands trust

[0:09:42] Trustee Stamford: conservancy board approved the revised climate change charter would you like to review this

[0:09:48] Trustee Stamford: is it Catherine that's going to look at this today?

[0:09:51] Manager Emmings: Yeah I will pass it over to Catherine

[0:09:53] Manager Emmings: and ask Catherine to put on her camera hope looks like she has. I

[0:09:56] Voice 3: did hopefully and can you all hear

[0:09:58] Voice 3: me? Yes.

[0:10:00] Voice 3: Excellent so as the board hopefully was expecting after we deferred it in January we

[0:10:07] Voice 3: brought an updated climate change impacts project charter and I think that that time in between

[0:10:15] Voice 3: Queen was excellent for a chance to really think about what, what this project should be, or could

[0:10:23] Voice 3: be. And as I think it sort of speak, I hope it speaks for itself, the little description and the

[0:10:32] Voice 3: charter, but really conceiving of this project as an intersection of reconciliation and climate

[0:10:38] Voice 3: change, certainly at the beginning stages. And for those reasons, I think it becomes larger and

[0:10:47] Voice 3: more, maybe not more time consuming, but taking a fairly significant chunk of staff time and other

[0:10:54] Voice 3: resources to take forward. But I think, Kate, unless you think I should really highlight any

[0:10:59] Voice 3: particular components, I think maybe it makes sense just to answer board questions.

[0:11:05] Manager Emmings: um the only thing i would add is that catherine has proposed breaking the project into stages or

[0:11:11] Manager Emmings: phases um and the project charter before you is for the first phase of the project um which is

[0:11:20] Manager Emmings: really um kind of a preliminary scoping and a trialing of some of the um the things that she

[0:11:30] Manager Emmings: she learns and she wants to test on particular properties that we are managing to see almost

[0:11:34] Manager Emmings: pilot that and see how it works. And then the subsequent phases would be tweaked and adjusted

[0:11:42] Manager Emmings: and would come forward to the board as project charters after that.

[0:11:49] Trustee Stamford: Okay, do I have questions

[0:11:52] Trustee Stamford: from the board members? Risa, go ahead.

[0:12:02] Trustee Smith: Okay, I just have, thanks Catherine for this, I think

[0:12:06] Trustee Smith: it's great. This whole project is really, and it's great, it's about looking at the vulnerability of

[0:12:13] Trustee Smith: ITC properties to climate change. But there's a whole other part of conservation properties and

[0:12:21] Trustee Smith: climate change, and that's what they can contribute to climate change mitigation and adaptation.

[0:12:27] Trustee Smith: And so I just wonder if, like, I get this is a phased project. I really like that approach. It's

[0:12:34] Trustee Smith: practical. But for the main purpose of the project, I think we should also be looking at

[0:12:39] Trustee Smith: how protected areas and our our properties in particular can help with climate change

[0:12:46] Trustee Smith: adaptation and mitigation because that really um adds to the argument for expanding our protected

[0:12:54] Trustee Smith: areas network in the islands trust area and it helps us well even while you're looking at you

[0:13:00] Trustee Smith: know these pilot projects you can look at um what they're contributing as well so i just it might be

[0:13:07] Trustee Smith: because I'm late in the game that you've already discussed that and decided not to do it,

[0:13:11] Trustee Smith: but just wanted to check on that.

[0:13:14] Voice 3: So that's an excellent point. Thank you. And I, in the

[0:13:20] Voice 3: request for decision, I think I put, I think I phrased it as vulnerabilities and opportunities,

[0:13:24] Voice 3: but even that opportunities doesn't capture precisely what you're getting at. I think that

[0:13:28] Voice 3: is a good addition.

[0:13:32] Trustee Smith: And then I had one other, thanks a lot. I had one other, just comment on

[0:13:37] Trustee Smith: the uh the work so i'm looking at the charter itself um the deliverables do you have criteria

[0:13:44] Trustee Smith: for choosing the pilot projects like the pilot properties are are you choosing like okay so you

[0:13:51] Trustee Smith: haven't got there yet but you will develop criteria yeah

[0:13:54] Voice 3: initially i was thinking i would

[0:13:56] Voice 3: i would just start with one that i'm familiar with a property that i've spent some time on but

[0:14:01] Voice 3: but I haven't gone beyond that.

[0:14:04] Trustee Smith: Okay, that's great.

[0:14:05] Trustee Smith: And then, because I do think that it would be good

[0:14:08] Trustee Smith: if they were a variety of types, you know,

[0:14:11] Trustee Smith: I think you could get that.

[0:14:13] Trustee Smith: And then I have just one other thing.

[0:14:15] Trustee Smith: The costing is so low.

[0:14:19] Trustee Smith: I just can't, I just don't know if you can do it

[0:14:22] Trustee Smith: for that amount of money.

[0:14:23] Trustee Smith: I was quite taken aback thinking,

[0:14:25] Trustee Smith: wow, these guys are super efficient

[0:14:27] Trustee Smith: and do things really inexpensively.

[0:14:29] Trustee Smith: But like, is it possible to do this project for such a little bit of money, even phase one?

[0:14:37] Voice 3: We'll find out.

[0:14:39] Trustee Smith: So you don't cost staff time, though. Is that correct?

[0:14:43] Manager Emmings: That's right. I think the Catherine and I did have this conversation and she has been doing a lot of training lately in terms of how to look.

[0:14:54] Manager Emmings: And Catherine, you might be able to describe that training better than me in terms of how to look at properties and do this analysis for properties themselves.

[0:15:00] Manager Emmings: And so the thought was a lot of that actual, what we would typically contract out, we would be doing in-house with our own staff time.

[0:15:09] Trustee Smith: Okay, that's great. Okay. Yeah, this is, I think it's a great project. So just, that's all.

[0:15:16] Manager Emmings: Great, thanks. Go ahead, Kate.

[0:15:19] Manager Emmings: I just wanted to ask, because I did hear from Trustee Smith, from Risa, that she was hoping

[0:15:24] Manager Emmings: for a change to the Project Turner. And I wondered if you wanted to capture that in language so that

[0:15:30] Manager Emmings: we could actually make sure we capture it properly.

[0:15:34] Trustee Stamford: Are you ready for that, Trustee Smith?

[0:15:36] Trustee Stamford: Or should I move on and then we can come back and look at that change? That's a good idea.

[0:15:44] Trustee Stamford: yeah i'll suggest some

[0:15:46] Trustee Smith: wording and yeah perfect thanks super trustee fast yeah thank you um i had

[0:15:52] Trustee Fast: seen um speaking to reese's idea about the contributions to climate action side of it

[0:16:00] Trustee Fast: i thought this was appropriate for the first phase because it's coming out of the property

[0:16:03] Trustee Fast: management budget and um in light of some of the conversations we've had and uh resolutions

[0:16:11] Trustee Fast: we've passed in the past year about wildfires and things like that and I think one step at a time

[0:16:19] Trustee Fast: I was thinking this was appropriate for a first step and I know maybe in the stewardship budget

[0:16:26] Trustee Fast: or maybe there'll be grant money that we can track into I agree with Trustee Smith about the idea of

[0:16:34] Trustee Fast: trying to figure out how to best manage properties so that they contribute to climate action and

[0:16:48] Trustee Fast: sequestration and resilient communities and all those things but maybe that's for next year

[0:16:55] Trustee Fast: excuse me yeah

[0:17:00] Trustee Stamford: there's a good point there any other questions from the trustees and I'm not

[0:17:09] Trustee Stamford: seeing any but i'm also thinking um given that later on in our agenda we're going to be talking

[0:17:14] Trustee Stamford: about um workloads um so we really have to keep that in mind and if staff think this is doable

[0:17:23] Trustee Stamford: on this scope keep that in mind as to how much how much extra realistically ask them to do

[0:17:30] Trustee Stamford: in the timeline so um uh trustee smith are you ready to add some language for

[0:17:39] Trustee Stamford: to this um project charter uh

[0:17:46] Trustee Smith: yeah i'll just um sure and in light of what um uh trustee fast

[0:17:54] Trustee Smith: just said too maybe we could just uh slightly modify the purpose and just change it to conduct

[0:18:01] Trustee Smith: a pilot analysis climate change impacts and um while considering um sorry no i'm not ready i'm

[0:18:13] Trustee Smith: not ready okay i have to take into account ellen's okay

[0:18:20] Trustee Stamford: um so would you like to leave this completely

[0:18:24] Trustee Stamford: now and move on to the next subject and maybe come back to it uh trustee fenton do you have

[0:18:29] Trustee Stamford: a suggestion uh can you turn off your mic on your mic oh there we go i

[0:18:37] Trustee Fenton: better yeah um i i the one

[0:18:40] Trustee Fenton: thing that comes to mind with all of this and sort of attaching the whole connection interconnectedness

[0:18:47] Trustee Fenton: of the uh the monitoring that's going on and that that plays in his work and right across all

[0:18:55] Trustee Fenton: properties that's going happening anyway so part of this phase one maybe would be to look at those

[0:19:01] Trustee Fenton: interconnected opportunities where we can actually gain and glean information and eventually build

[0:19:07] Trustee Fenton: a framework that would maybe be proactively assessing as we move forward and the other

[0:19:15] Trustee Fenton: thought was the um conservation through reconciliation partnerships to have a look

[0:19:23] Trustee Fenton: at that program maybe even talk to one of the main stage that i've listened to on webinars and

[0:19:29] Trustee Fenton: and had some interactions with Eli Innes,

[0:19:33] Trustee Fenton: who's from the west coast of Vancouver Island.

[0:19:36] Trustee Fenton: And, but their projects sort of is a nationwide

[0:19:41] Trustee Fenton: looking at managing climate change

[0:19:43] Trustee Fenton: to Indigenous conservation and reconciliation efforts.

[0:19:48] Trustee Fenton: So there's, I think, a lot of opportunity there

[0:19:51] Trustee Fenton: and that the Gulf Islands inherently

[0:19:53] Trustee Fenton: with its coast nations heritage is,

[0:19:58] Trustee Fenton: to me is the real natural setting for that and there might be opportunities that would help us

[0:20:02] Trustee Fenton: bridge both the reconciliation as well as conservation and managing using climate change as

[0:20:09] Trustee Fenton: an opportunity to find new ways of going forward um tying into what was being suggested is sort of

[0:20:18] Trustee Fenton: what exists already to these properties as pointed out by reesa that might be you know actually work

[0:20:26] Trustee Fenton: and be a strong argument moving forward for more land and more opportunities without

[0:20:33] Trustee Fenton: you know becoming sort of overburdened with it all

[0:20:41] Trustee Stamford: catherine do you see the symmetry in that yes

[0:20:46] Voice 3: yeah so the um i haven't had a chance yet to talk to

[0:20:51] Voice 3: our senior intergovernmental policy advisor i was waiting for this board discussion to see um what

[0:20:58] Voice 3: but her advice on the best approaches

[0:21:01] Voice 3: to move that forward with those pieces.

[0:21:05] Voice 3: But I do think that makes a lot of sense, yeah.

[0:21:08] Trustee Stamford: I don't see the full climate or charter

[0:21:12] Trustee Stamford: in front of me right now,

[0:21:13] Trustee Stamford: but there was some parts to that that seemed to fit.

[0:21:17] Trustee Stamford: So just building on that, yeah, that'd be good.

[0:21:21] Trustee Stamford: Trustee Smith.

[0:21:23] Trustee Stamford: I'm ready now.

[0:21:24] Trustee Stamford: Oh, good.

[0:21:25] Trustee Stamford: it we frame it in terms of um i move that the islands trust conservancy and you go from there

[0:21:37] Trustee Stamford: okay

[0:21:37] Trustee Smith: i move that the islands trust conservancy um adjust the climate change impacts uh project

[0:21:46] Trustee Smith: Charter Phase 1 to include under the purpose after the word impacts, comma, including the

[0:22:01] Trustee Smith: opportunities for ITC properties to contribute to climate change mitigation and adaptation

[0:22:07] Trustee Smith: where possible, comma, and then you take out the and opportunities.

[0:22:11] Trustee Stamford: Okay, let's just back up.

[0:22:12] Trustee Stamford: We're way, way behind you.

[0:22:14] Trustee Stamford: So include after?

[0:22:15] Trustee Stamford: after

[0:22:16] Trustee Smith: after uh so in the purpose you have to conduct a pilot analysis of climate change

[0:22:22] Trustee Smith: impacts and then after that you'd put comma including including uh sorry okay including

[0:22:36] Trustee Smith: the opportunities for itc properties to contribute to climate change mitigation

[0:22:55] Trustee Smith: litigation, and adaptation, comma, where possible.

[0:23:10] Voice 6: Okay, so I'm just...

[0:23:11] Trustee Smith: And then it just continues, yeah.

[0:23:13] Trustee Smith: And you take out the and opportunities,

[0:23:17] Trustee Smith: because then you've got four, two,

[0:23:19] Trustee Smith: and then it continues for two to three ITC nature reserves.

[0:23:22] Trustee Smith: Okay.

[0:23:27] Manager Emmings: I'm trying to help to frame it in a way that allows

[0:23:32] Manager Emmings: for the approval of the project charter as well.

[0:23:34] Manager Emmings: so the alternative provided by Catherine in the resolution was that the ITC board approved the

[0:23:41] Manager Emmings: revised climate impacts project charter phase one with the following changes um yeah and so you

[0:23:50] Manager Emmings: wanted to insert um this statement I missed the bit as to where it came after after that okay so

[0:23:58] Trustee Smith: So under the purpose in the charter itself, it says to conduct a pilot analysis of climate

[0:24:05] Trustee Smith: change impacts, and then I would put a comma after the word impacts, and then I would add

[0:24:12] Trustee Smith: that phrase, including the opportunities for ITC properties to contribute to climate change

[0:24:17] Trustee Smith: medication and adaptation where possible, comma, and then you would take out the there's

[0:24:23] Trustee Smith: already and opportunities there, and then continue on.

[0:24:29] Trustee Smith: okay

[0:24:30] Manager Emmings: so is this essentially the way the new project charter would read is that big enough

[0:24:39] Manager Emmings: people to see yeah

[0:24:41] Trustee Stamford: i can see it does

[0:24:45] Voice 7: this make sense to people i know

[0:25:03] Manager Emmings: i probably have too many

[0:25:04] Manager Emmings: colons but something like that could

[0:25:07] Voice 15: i just make a suggestion of just maybe possible simplification

[0:25:12] Voice 15: yes

[0:25:13] Manager Emmings: please i

[0:25:15] Voice 15: i don't want to lose anything but i just wondered if we just said

[0:25:21] Voice 15: climate change impacts and opportunities to contribute to climate change mitigation adaptation

[0:25:34] Voice 15: and then we go on to just say for two to three itc nature reserves just

[0:25:39] Trustee Stamford: before you take that out is

[0:25:41] Trustee Stamford: that okay risa is that a friendly amendment it

[0:25:44] Trustee Smith: is a friendly amendment i'm just a little bit

[0:25:46] Trustee Smith: concerned about what trustee fast said that i wanted to recognizing that the difficulty of

[0:25:54] Trustee Smith: all of this work and the staff resources that we wouldn't create a purpose where they had to do that

[0:26:00] Trustee Smith: if they if there just wasn't the resources to do it that's why i put that qualifier in there so

[0:26:05] Trustee Smith: i'm happy i'm fine with it's better language the way that trustee adams has inserted it but i don't

[0:26:12] Trustee Smith: want to create a obligation for the staff to do something that they actually don't have the

[0:26:16] Trustee Smith: resources to that that was my

[0:26:18] Voice 7: thinking

[0:26:19] Trustee Smith: good point that's

[0:26:23] Voice 7: why i put where possible right

[0:26:28] Voice 7: and i think we're keeping the where possible okay

[0:26:32] Trustee Smith: uh so

[0:26:34] Trustee Smith: so how does it read now uh okay

[0:26:38] Trustee Smith: okay so

[0:26:39] Trustee Smith: i don't want to

[0:26:40] Manager Emmings: lose any of the work that's been done but what we could do is i could

[0:26:43] Manager Emmings: cross this bit out yeah

[0:26:49] Trustee Smith: that's good i think that's yeah yeah thank

[0:26:51] Trustee Stamford: you fast i don't want to

[0:26:53] Trustee Stamford: to spend too much more time on this but okay just basically it discovers it i

[0:26:58] Trustee Fast: would just suggest

[0:26:59] Trustee Fast: taking out the comma after the word adaptation because otherwise where possible yes okay great

[0:27:07] Trustee Fast: otherwise possible affects the whole thing so then um i'm going to read the motion that the

[0:27:13] Trustee Fast: island stress conservancy board approves the revised climate change impacts project phase

[0:27:18] Trustee Fast: one project charter version two with the following changes the replacement of the purpose statement

[0:27:23] Trustee Fast: with the following, to conduct a pilot analysis of climate change impacts, including the opportunities

[0:27:28] Trustee Fast: for ITC properties to contribute to climate change mitigation and adaptation where possible

[0:27:33] Trustee Fast: for two to three ITC nature reserves as a first step in adapting ITC's work to best protect local

[0:27:40] Trustee Fast: species and ecosystems through climate futures. Okay.

[0:27:44] Trustee Stamford: Do I have a seconder? Risa, you created it,

[0:27:52] Trustee Stamford: ed so why don't we

[0:27:54] Trustee Stamford: um uh trustee fenton why don't we um second it i i'm just coming up with stuff

[0:28:02] Trustee Stamford: um any other questions does this read okay not seeing any other questions i'd like to hold the

[0:28:11] Trustee Stamford: vote all those in favor and that passes unanimously um i just want to ask in consideration with staff

[0:28:21] Trustee Stamford: If there's possible, if you're looking at three ITC nature reserves, you consider looking at the three different regions, Southern Gulf Islands, the Northern Gulf Islands, and the Howe Sound area, just to provide variety.

[0:28:40] Trustee Stamford: So we're not all in the Southern Gulf Islands, because I know that's often the most simple place to go, but sometimes it would be, it's a great opportunity to spread it out a bit. So just something to keep in mind.

[0:28:55] Trustee Stamford: So is there any other questions about our Climate Change Impacts Project? I'm sure it will be all coming back and we'll get into the detail of it. Trustee Fenton?

[0:29:06] Trustee Stamford: just

[0:29:06] Trustee Fenton: just a quick comment just sort of on that is that notice that i think part of it's looking at

[0:29:11] Trustee Fenton: that landscape as to whether or not over the long term there is a big difference between those

[0:29:17] Trustee Fenton: aspects it might be more specific like north versus south sort of exposures um that are

[0:29:25] Trustee Fenton: impactful than the actual landscape itself being the trusted area as a whole so there'll be an

[0:29:32] Trustee Fenton: an interesting equation to sort of look at. Yeah,

[0:29:36] Trustee Stamford: where they're at. Yeah. Okay. No, that's a good

[0:29:41] Trustee Stamford: point. Okay, so we're on to monitoring report. There's so much work in these things. It's just

[0:29:50] Trustee Stamford: incredible. I have to thank staff for all the work they're doing here. I know it's a lot to do

[0:29:58] Trustee Stamford: with Nuala and Gemma.

[0:30:00] Trustee Stamford: um and Catherine's being a part of this that this really is the highlight of of so much of what we

[0:30:07] Trustee Stamford: do so thank you so um we have um is new Larry going to take this yes

[0:30:14] Voice 1: please thank you um I'm

[0:30:16] Voice 1: happy to report that the 2021 monitoring season for the nature reserves resulted in no major

[0:30:21] Voice 1: issues and involved many of our covenant partners volunteer wardens and donors even who attended

[0:30:28] Voice 1: ended. I see these visits as a fantastic opportunity to build and maintain relationships

[0:30:34] Voice 1: and there was a great turnout this year for the monitoring visits which was great.

[0:30:38] Voice 1: We did 31 nature reserves on 11 islands. We had a summer intern for the first time which was

[0:30:45] Voice 1: really helpful. We had the first monitoring visit for Sandy Beach Nature Reserve on Keats Island

[0:30:51] Voice 1: and Lisa Bale Nature Reserve on North Pender. Some issues to highlight there was a downed tree

[0:30:58] Voice 1: was dragged through a section of the vanilla leaf land nature reserve on galliano damaging a standing

[0:31:05] Voice 1: alder and disturbing understory vegetation for approximately 50 meters where it was dragged to

[0:31:10] Voice 1: get to an emergency access road where we think then it was taken by um by truck so we are working

[0:31:18] Voice 1: very closely with the covenant holder the galliano conservancy association to assess the damage and

[0:31:24] Voice 1: identify the person responsible and the likelihood of this happening again which it seems minor at

[0:31:29] Voice 1: this stage that of it happening again so that's that's good um trail maintenance um is always

[0:31:37] Voice 1: um a concern when for those properties that have trails and are open to the public

[0:31:42] Voice 1: to ensure safety and that the public can easily find their way with as little damage to the land

[0:31:48] Voice 1: as possible and to stay off adjacent private property there's often problems of you know

[0:31:53] Voice 1: trails going off out of nature reserves onto private property that have been made illegal

[0:32:00] Voice 1: trails. Invasive species are a constant struggle, which require work every single year. I noticed a

[0:32:07] Voice 1: great deal of English holly on one of the nature reserves on Gambier that I think is a high priority

[0:32:13] Voice 1: to address, and I'm working with the Gambier Island Conservancy to set up a workday this spring

[0:32:18] Voice 1: to deal with that. Restoration projects with planting of native species and removal of

[0:32:23] Voice 1: invasive species often go hand in hand. And I hope to have time to report on some of the ongoing

[0:32:30] Voice 1: restoration projects in a next meeting. There wasn't enough time for this meeting.

[0:32:35] Voice 1: So these visits help set up priority activities for the next fiscal and where to spend our limited

[0:32:40] Voice 1: resources balancing between all the protected areas that we have. So please let me know if

[0:32:45] Voice 1: if you have any questions about this report.

[0:32:49] Trustee Stamford: Any questions?

[0:32:52] Trustee Stamford: Go ahead, Trustee Smith.

[0:32:55] Trustee Smith: First of all, thanks.

[0:32:57] Trustee Smith: This is absolutely excellent.

[0:32:59] Trustee Smith: I just wanna make one suggestion that while you're out,

[0:33:01] Trustee Smith: it's a lot of work to get out there.

[0:33:03] Trustee Smith: And I did notice some interesting observations

[0:33:07] Trustee Smith: in the report by, it was on Laskiti,

[0:33:13] Trustee Smith: there was a assessment done

[0:33:17] Trustee Smith: And he looked at some of the indicator species that people are worried about disappearing, like cedar.

[0:33:22] Trustee Smith: So when you're out there anyways, it would be nice to have a scan of some of these species, maybe particularly cedar.

[0:33:30] Trustee Smith: But I was also thinking about stream beds because of this predicted increase in precipitation in the winter and what we're seeing right now in B.C.

[0:33:39] Trustee Smith: so if you could just observe the cedars are looking you know healthy on the north slope

[0:33:46] Trustee Smith: not in the south slope or whatever um that would be sort of very useful information for the future

[0:33:51] Trustee Smith: and and also new stream beds okay

[0:33:57] Voice 1: thank you i will um i will we do kind of take in try to take

[0:34:02] Voice 1: in the scenes where we have been but to have a more um consistent way of reporting that i will

[0:34:07] Voice 1: definitely work on that thank you

[0:34:11] Voice 6: trustee fast yeah

[0:34:13] Trustee Fast: thank you um i have a question relating to

[0:34:17] Trustee Fast: uh species that are not there um and this is a situation that came up on bowen island where

[0:34:25] Trustee Fast: perhaps like other islands uh we have some species that are not found on bowen

[0:34:30] Trustee Fast: or if they're found their individual trees it's not a breeding population for example

[0:34:36] Trustee Fast: I'm thinking about trees here, we don't have vine maples, we don't have cottonwoods, and it's part of the island effect and I think it might be part of how each islands ecosystem is different.

[0:34:49] Trustee Fast: What we've, what I encountered was a tree planting restoration project run by the local regional park, and they weren't aware of this information so they were going to put in a whole bunch of cotton.

[0:35:03] Trustee Fast: Well, they did put in a whole bunch of cottonwoods, but that was last year during COVID when I couldn't be in touch with them and couldn't go near the tree planting party.

[0:35:13] Trustee Fast: Anyway, my question is, does staff have this kind of information about the unique character of the ecosystems of our protected properties in what species are not there so that they don't become introduced?

[0:35:33] Trustee Fast: Or so that the special nature of these ecosystems as, you know, the island effect and what's different about them can be maintained.

[0:35:45] Trustee Fast: I don't know if that's clear.

[0:35:48] Voice 1: No, that makes sense.

[0:35:49] Voice 1: We usually always try to put in species that are there.

[0:35:54] Voice 1: and the only thing is in the future now with climate change we are thinking of potentially

[0:36:00] Voice 1: putting in some species that we think may be more relevant into the future but haven't really

[0:36:05] Voice 1: started doing that so much so we have never planted things that have not been there and it's

[0:36:12] Voice 1: usually for trees it's very standard it's usually cedar and duffer are usually our two big go-tos

[0:36:19] Voice 1: for most of the the restoration projects we have done and then of course a large variety

[0:36:24] Voice 1: of understory vegetation but usually ones that are seen around the actual site um and trying to

[0:36:31] Voice 1: seed sources that are from on island or as close as possible that's

[0:36:36] Trustee Fast: great because that genetic

[0:36:37] Trustee Fast: diversity i think is important too thank you any

[0:36:42] Trustee Stamford: other questions of nula from this report

[0:36:45] Trustee Stamford: um i'm just going to make a little comment nula that i heard from a person on anvil that

[0:36:54] Trustee Stamford: their property or their parents property is a holly ranch it was planted um it's fairly large

[0:37:04] Trustee Stamford: there are tons of holly and i suspect that is where a lot of this is spreading to gambier

[0:37:11] Trustee Stamford: to keats um i know that you know that because it's not actually an itc property um we have

[0:37:20] Trustee Stamford: reached out as a local trust committee to suggest that they try and lower the amount of holly they

[0:37:27] Trustee Stamford: have on their property but they really like it so if there's any um way that you know we could

[0:37:35] Trustee Stamford: write a letter just provide them with more information maybe it's more appropriate coming

[0:37:40] Trustee Stamford: through the local trust committee but um that's probably where a lot of these problems are coming

[0:37:46] Trustee Stamford: from i know there's a lot on the west bay area um that's good to

[0:37:51] Trustee Stamford: know yeah trustee fast yeah thank

[0:37:54] Trustee Fast: you i think um actually the cat is out of the bag i mean the holly is off the island uh because we

[0:37:59] Trustee Fast: have tons of it on bowen as well uh so it's all over house sound now but i i would just like to

[0:38:04] Trustee Fast: mention that uh bowen beavers at any rate really like holly so and we i'd

[0:38:11] Voice 8: like to move the motion

[0:38:13] Trustee Fast: okay go ahead all right

[0:38:15] Trustee Fast: um i'd like to move that the islands trust conservancy board

[0:38:18] Trustee Fast: accept the islands

[0:38:20] Trustee Fast: trust conservancy nature reserve monitoring report 2021

[0:38:26] Trustee Stamford: as presented as presented

[0:38:28] Trustee Stamford: and i added the word

[0:38:29] Trustee Fast: board in there

[0:38:30] Trustee Stamford: okay uh trustee adams is a person

[0:38:33] Trustee Stamford: as a seconder and see no other questions or comments all those in favor hands up and that

[0:38:41] Trustee Stamford: passes thank you very much so we're on to the next one um here sorry oh there's the actual report

[0:38:54] Trustee Stamford: sorry i eventually my agenda notes will come into play but right now they're all mixed up

[0:39:01] Trustee Stamford: so we've got

[0:39:03] Voice 8: now the yeah

[0:39:03] Trustee Stamford: naptet monitoring report on page 42 request for decision so a similar thing

[0:39:10] Trustee Stamford: but with our natural air protection tax exemption programs and um just so you know that these are

[0:39:18] Trustee Stamford: all in the public realm but then we have conservation the conservation private

[0:39:23] Trustee Stamford: private conservative covenant report that's in our in camera so Gemma another excellent amount of

[0:39:34] Trustee Stamford: on the on the ground work here by our staff it's amazing how much you get around so go ahead

[0:39:42] Trustee Stamford: thank

[0:39:43] Voice 13: you trustee Stamford so the purpose of this request for decision is to is for the board to

[0:39:49] Voice 13: to review and approve the Islands Trust Conservancy

[0:39:52] Voice 13: Natural Area Protection Tax Exemption Program

[0:39:55] Voice 13: Covenant Monitoring Report for 2021.

[0:39:59] Voice 13: This report summarizes the results

[0:40:01] Voice 13: of annual monitoring inspections

[0:40:02] Voice 13: of 24 of 25 NAPTEP covenants.

[0:40:06] Voice 13: As with the nature reserve monitoring,

[0:40:08] Voice 13: this was a great opportunity to connect

[0:40:10] Voice 13: with covenant coholders, covenant owners,

[0:40:14] Voice 13: and even in some case neighbors.

[0:40:15] Voice 13: we identified three new violations in 2021 two of these were breaches in one covenant area

[0:40:24] Voice 13: that are minor in terms of ecological impacts and quickly and easily remedied the third is a

[0:40:31] Voice 13: breach of moderate severity in terms of immediate ecological impacts but which is fairly straightforward

[0:40:37] Voice 13: to remedy with no long-term ecological impacts anticipated as the covenant management and

[0:40:45] Voice 13: outreach specialist, I will be working with the landholders and co-Covenant holders to resolve

[0:40:51] Voice 13: these breaches and restore the affected areas as needed. In addition to Covenant breaches,

[0:40:57] Voice 13: you'll see that there were management concerns noted for 20 of the NAPTEP Covenant areas.

[0:41:03] Voice 13: These relate mostly to ecological impacts of invasive species infestations of varying severity.

[0:41:10] Voice 13: Other less common concerns relate to trespass impacts such as fire pits, unauthorized trails, littering.

[0:41:18] Voice 13: There are also some cases of poor forest understory regeneration.

[0:41:23] Voice 13: Staff recommend that the Islands Trust Conservancy Board accept the Islands Trust Conservancy NAPTEP Covenant Monitoring Report for 2021

[0:41:31] Voice 13: and direct staff to address breaches as identified in the report.

[0:41:35] Voice 13: If accepted, staff will use the monitoring report to help set priorities and allocate property management budget for NAPTEP covenant management and landholder outreach and identify the actions needed to resolve violations as part of the regular work plan, while ensuring that archaeological sites are respected and the Islands Trust cultural protocol is followed for chance finds.

[0:41:59] Trustee Stamford: Thank you very much.

[0:42:01] Voice 13: Happy to answer any questions you have about this report.

[0:42:04] Trustee Stamford: So before we go to questions, our manager, Kate Emmings, has requested we have a 10-minute break around this time.

[0:42:14] Trustee Stamford: Are you ready for that, Kate, or should we move on, or what should we do?

[0:42:21] Manager Emmings: Well, I wonder if you want to wrap this up and make the resolution.

[0:42:25] Manager Emmings: We

[0:42:25] Trustee Stamford: have time to do that.

[0:42:26] Trustee Stamford: Okay.

[0:42:28] Trustee Stamford: Do we have any questions regarding the NAPTEC Covenant Report for the year?

[0:42:33] Trustee Stamford: uh i don't see any i just want to make a i have a quick question um are are the people that are

[0:42:41] Trustee Stamford: not in compliance are are they fairly agreeable and understanding about the comments that you're

[0:42:47] Trustee Stamford: making to them jemma and like are you always like are they open and do you feel safe talking to them

[0:42:56] Voice 13: yes um we all of our landholders are are very nice and agreeable they're good people

[0:43:02] Voice 13: um we're very lucky in that way um a lot of well in some of our more regularly problematic

[0:43:09] Voice 13: um covenants it's um more of a uh an issue of other things going on in their lives

[0:43:17] Voice 13: that uh there there's almost like accidental violations yeah okay okay unable to um prioritize

[0:43:29] Voice 13: stewardship yeah basically and

[0:43:31] Manager Emmings: uh to the issue of safety one really nice addition over the last

[0:43:35] Manager Emmings: year is we did have a co-op student so we

[0:43:37] Manager Emmings: now have i think pretty much all of our properties

[0:43:41] Manager Emmings: unless they're really low risk are monitored by at least two people right yeah

[0:43:46] Trustee Stamford: that's really good

[0:43:47] Trustee Stamford: to hear I mean it can always be a bit awkward when you're on other people's property um so if

[0:43:53] Trustee Stamford: there's no other questions uh Sue Ellen would you mind moving on

[0:43:57] Trustee Fast: I make the motion that the

[0:43:59] Trustee Fast: Islands Trust Conservancy Board should I put the board in there it's not in there um that the

[0:44:06] Voice 1: Islands

[0:44:06] Trustee Fast: Trust Conservancy Board accept the Islands Trust Conservancy NAPTEP Covenant Monitoring

[0:44:11] Trustee Fast: report 2021 and direct staff to address the breaches as identified in the report uh do i

[0:44:19] Trustee Stamford: have a seconder uh trustee fenton and see no other hands up for questions or clarification

[0:44:27] Trustee Stamford: all those in favor and that passes thank you very much so i think we're ready to go on a quick 10

[0:44:37] Trustee Stamford: minute break and we'll see you back here at 20 after 11 so don't go off the meeting we'll just

[0:44:45] Trustee Stamford: just mute our mic. Hi

[0:53:36] Voice 7: Kate, are we ready to start again? You're on mute. I

[0:53:48] Manager Emmings: am ready to go. I just

[0:53:49] Manager Emmings: want to check and make sure Coraline's back at her desk.

[0:53:56] Trustee Stamford: Oh great, okay. So our next item is on page

[0:54:03] Trustee Stamford: 51 and Catherine is going to speak to this and this is

[0:54:18] Trustee Stamford: Oh, our addition, expansion of the North Pender Island Night Hot Hill conservation proposal.

[0:54:25] Trustee Stamford: So go ahead, Catherine.

[0:54:27] Voice 3: Okay, sorry, I wasn't sitting down.

[0:54:29] Voice 3: That's okay.

[0:54:31] Voice 3: So an existing NAPTEP covenant protecting an area just under a hectare that was registered quite some time ago.

[0:54:42] Voice 3: And the landowners are interested in roughly doubling the size of protected area.

[0:54:48] Voice 3: uh to include at the moment it's a a rocky knoll and a ridge top and they would like to

[0:54:55] Voice 3: expand it to protect um sort of a wetland component of the property seasonal a little

[0:55:02] Voice 3: seasonal creek and some seasonal wetlands sort of the forest and squishiness we're all familiar with

[0:55:09] Voice 3: especially the last couple of weeks um this is very rough uh what you see here um and just a

[0:55:15] Voice 3: note that i should have made in the staff report that the area that they sketched out in the

[0:55:23] Voice 3: proposal that they submitted is actually a little bit different from what the current proposal is

[0:55:28] Voice 3: we've expanded it to include the driveway and a little bit more of an area but it's not exact yet

[0:55:33] Voice 3: so as you can see it would take the protected area down into that corner near pirates road

[0:55:40] Voice 3: so it not only doubles the size of protection but also adds in the wetlands riparian forests

[0:55:48] Voice 3: and the transition slope although it is divided by the driveway there is still that transition

[0:55:55] Voice 3: from the wetland area up into the rocky knolls which is important from a variety of conservation

[0:56:00] Voice 3: perspectives um so uh i guess we're just looking to see what the board's feelings are on this but

[0:56:10] Voice 3: I talked to the Pender Island Conservancy

[0:56:12] Voice 3: and they sent me a letter just this morning

[0:56:15] Voice 3: that their board has, they agree with this proposal.

[0:56:18] Voice 3: They agreed to approve this expansion of the NAPDAP

[0:56:22] Voice 3: from their perspective as a co-holder.

[0:56:27] Voice 7: Any questions of staff about this report?

[0:56:33] Trustee Stamford: I'll try, I'll start with Trustee Fass this time.

[0:56:35] Trustee Fast: I just couldn't hear that last sentence.

[0:56:38] Trustee Fast: You talked to the Pender Island Conservancy and they?

[0:56:40] Voice 3: They approve of this proposed expansion.

[0:56:43] Trustee Fast: Thank you.

[0:56:45] Trustee Stamford: uh trustee smith this

[0:56:48] Trustee Smith: is a general comment that this this particular proposal brought up for me

[0:56:53] Trustee Smith: i'm not like it's such a small area i get that there's a history we don't do such tiny areas

[0:57:00] Trustee Smith: anymore but i didn't understand why we're paying the legal costs and because this this increases

[0:57:09] Trustee Smith: the tax exemption am i correct for for the landowner yes

[0:57:13] Voice 3: if we if i said that we are paying

[0:57:15] Voice 3: the tax cost uh oh that would be our legal costs that we're paying so they would be paying their

[0:57:22] Voice 3: own um costs and they would be paying for the conveyancing okay

[0:57:28] Trustee Smith: and there and okay and then

[0:57:31] Trustee Smith: you've already communicated with the pender allen conservancy but in other ones if there's a co um

[0:57:38] Trustee Smith: a co-covenant holder the owner tries to get their permission so it's just it's just a staff

[0:57:44] Trustee Smith: half like it takes as much effort to do one hectare as it does to do a hundred hectares

[0:57:50] Trustee Smith: and I used to have a boss who always said never ask for like ten thousand dollars ask for you

[0:57:56] Trustee Smith: know five hundred thousand dollars because it's actually the same effort so I'm just a little bit

[0:58:01] Trustee Smith: concerned about the effort to do something like this like I'm fine with it but and the cost of it

[0:58:07] Trustee Smith: when the actual ecological benefits are quite small I'm not saying they're nothing but they

[0:58:13] Trustee Smith: They are quite small.

[0:58:14] Trustee Smith: So I just, it's just as a principle,

[0:58:16] Trustee Smith: but perhaps we aren't doing this anymore.

[0:58:19] Trustee Smith: Like this is the historical small area.

[0:58:24] Trustee Smith: So I want to clarify that.

[0:58:25] Manager Emmings: Yeah.

[0:58:27] Manager Emmings: I can speak to that a little bit

[0:58:29] Manager Emmings: if you'd like to your Stanford.

[0:58:30] Manager Emmings: Catherine, do you want to speak to that?

[0:58:32] Manager Emmings: Or manager

[0:58:33] Voice 3: Emmings can take it.

[0:58:36] Voice 3: Go ahead.

[0:58:39] Manager Emmings: We do currently have policy that requires

[0:58:41] Manager Emmings: that um are areas that we take on for conservation be larger than this particular one unless they

[0:58:49] Manager Emmings: increase and expand existing protected areas and unless they have um really rare values like

[0:58:55] Manager Emmings: they're the one spot that some species at risk breeds or something like that um however

[0:59:02] Voice 6: i'm sorry

[0:59:02] Voice 6: you're breaking up i don't know am i breaking up for everyone no kate

[0:59:11] Trustee Fast: louise i think that might be

[0:59:13] Trustee Fast: your internet we can hear okay

[0:59:16] Manager Emmings: yeah okay i should

[0:59:19] Trustee Fast: have a strong

[0:59:20] Manager Emmings: connection i'm in the office okay

[0:59:21] Manager Emmings: go

[0:59:22] Trustee Stamford: ahead sorry um just to say yeah

[0:59:25] Manager Emmings: so should i but anyway um go ahead um just saying that we do have

[0:59:32] Manager Emmings: a policy that requires larger areas for protected areas unless they're expanding existing areas and

[0:59:38] Manager Emmings: unless they have something very special.

[0:59:42] Manager Emmings: Yeah, I do take Trustee Smith's point.

[0:59:45] Manager Emmings: And this is the big question

[0:59:48] Manager Emmings: that's going to be coming to the board

[0:59:50] Manager Emmings: probably in January,

[0:59:51] Manager Emmings: but also for discussion a little later in this meeting

[0:59:53] Manager Emmings: is that all of these things, of course,

[0:59:56] Manager Emmings: do take time and energy.

[0:59:58] Manager Emmings: This particular...

[1:00:00] Manager Emmings: one um staff have landed on the side of recommending it because it expands an existing

[1:00:04] Manager Emmings: area and the thought is we are already managing this small uh protected area and it perhaps is

[1:00:11] Manager Emmings: in our best interest to enlarge it and expand it as much as we can to try and maximize the benefit

[1:00:16] Manager Emmings: we're getting from that the ongoing costs are not going to be large because as trustee smith said

[1:00:24] Manager Emmings: you can protect 10 hectares you can protect 100 hectares and the costs don't change that much so

[1:00:29] Manager Emmings: So going forward, once this is done,

[1:00:31] Manager Emmings: we don't foresee a lot of additional costs.

[1:00:34] Manager Emmings: The board, of course, needs to weigh those issues

[1:00:37] Manager Emmings: and see if you land on the same, where we landed,

[1:00:39] Manager Emmings: which is to recommend approval.

[1:00:45] Trustee Stamford: Any other questions of staff about this report?

[1:00:51] Trustee Stamford: Trustee Fast.

[1:00:53] Trustee Fast: Just, I'm in favor of the staff recommendation

[1:00:57] Trustee Fast: as just discussed.

[1:00:58] Trustee Fast: They're going there anyway, doing the work.

[1:01:00] Trustee Fast: And this doubles the size of the property.

[1:01:03] Trustee Fast: and I'm also really like that the Nighthawks are protected but the wetlands too are really

[1:01:11] Trustee Fast: usually pretty important on an island so I'd be prepared to move the motion unless anybody

[1:01:17] Trustee Fast: wants to say anything else okay I'm going to say I move that the islands that the Islands Trust

[1:01:26] Trustee Fast: Conservancy Board approved the conservation proposal submitted by Andreas Nowak and Mary

[1:01:31] Trustee Fast: to add approximately one hectare to existing NAPTEP conservation covenant over a portion

[1:01:38] Trustee Fast: to the existing NAPTEP conservation covenant over a portion of the land described as

[1:01:44] Trustee Fast: lot 38 section 7 pender island um should that be north pender north pender island

[1:01:53] Trustee Fast: cowichan district no

[1:01:55] Manager Emmings: it shouldn't because this is actually the legal description of the land

[1:01:58] Manager Emmings: from the land title thank

[1:02:00] Trustee Fast: you okay strike north uh cowichan district plan three two two six one

[1:02:08] Trustee Fast: except in part except in plan three five three three three pid zero zero one zero eight one one

[1:02:18] Trustee Fast: one zero to protect a small seasonal wetlands and connectivity to the already protected mature

[1:02:24] Trustee Fast: dry douglas fir forests okay

[1:02:29] Trustee Stamford: we got a secondary and trusty fenton and uh if we're ready to vote

[1:02:35] Trustee Stamford: all those in favor hands up okay that passes unanimously thank you very much and um yeah

[1:02:45] Trustee Stamford: just adding another another protected piece a hectare at a time um so we're on to the next one

[1:03:01] Trustee Stamford: Okay, we've got our Species at Risk Project Charter update, and Wendy, are you going to speak to this?

[1:03:09] Voice 2: Yes, I will be speaking to this.

[1:03:11] Trustee Stamford: Thank you very much.

[1:03:13] Voice 2: You're welcome. Thank you, Trustee Stamford and the board.

[1:03:17] Voice 2: This is exciting, my first time to present during a board meeting.

[1:03:21] Voice 2: yeah um i am happy to know that i'm asking for a recommendation that the island's

[1:03:28] Voice 2: pet conservancy board approved the revised species at risk program project charter dated

[1:03:33] Voice 2: november 23rd 2020 i am open for questions on the project charter itself and then i have some

[1:03:43] Voice 2: highlights um from the program if there's time to go over those as well would

[1:03:49] Trustee Stamford: you like to give us

[1:03:50] Trustee Stamford: some highlights and then we can ask questions i'd

[1:03:53] Voice 2: love to okay so on the project charter the

[1:03:56] Voice 2: main reason for updating the charter is because we now have a program coordinator myself and we

[1:04:03] Voice 2: did receive a pop-up for the program um in may of 2021 of 46 000 and the majority of those funds are

[1:04:13] Voice 2: directed towards important uh restoration material supplies property management and species inventory

[1:04:20] Voice 2: and mapping. So overall of the 46,000, 31,700 of that went to restoration supplies and materials,

[1:04:31] Voice 2: 10,800 to additional SAR surveys and inventory, 1,500 to SAR restoration for biology fees,

[1:04:39] Voice 2: biologist fees, and 2,000 for labor. And some of the highlights that we are now,

[1:04:49] Voice 2: I feel like really getting rolling and getting our feet under this program and understanding

[1:04:55] Voice 2: the direction that we're going. I now have a fairly detailed work plan that finishes out this

[1:05:03] Voice 2: year and I'm working on the final fiscal year of this grant and that's in progress now. We have

[1:05:11] Voice 2: numerous species at risk focused restoration projects in progress. The Mount Guam Protected

[1:05:21] Voice 2: Area on Lusketi Island and a new one starting on Windthrow Covenant that Zemma is working on.

[1:05:29] Voice 2: We are continuing and enhancing supporting with partnerships in restoration and enhancement

[1:05:35] Voice 2: projects with regarding species and ecosystems at risk. I'm working with Carmen, our new

[1:05:42] Voice 2: community. Oh, I'm sorry. I don't know Carmen's.

[1:05:47] Manager Emmings: Communication specialist.

[1:05:49] Voice 2: Communication specialist.

[1:05:50] Voice 2: Thank you. On an engagement plan, which I'm really excited to dive into. We have recently

[1:05:58] Voice 2: a growing partnership with the Atzim-Hallstown Biosphere Society and Capilano University

[1:06:05] Voice 2: through a granting program they have, where they're going to be professors bringing classes

[1:06:10] Voice 2: to islands with conservancy lands in that area.

[1:06:16] Voice 2: Let's see. I'm currently coordinating an islands test area-wide

[1:06:22] Voice 2: fear, species and ecosystems at risk workshop that will involve all of our local partners,

[1:06:30] Voice 2: partners, agencies, conservancies, biologists, and that's geared towards February or March

[1:06:37] Voice 2: 2022.

[1:06:38] Voice 2: We have some, I'm sorry, I'm doing this very quickly, but I don't want to take up too much

[1:06:43] Voice 2: time.

[1:06:45] Voice 2: We'll be working with an indigenous local contractor to do some mapping of cultural

[1:06:52] Voice 2: species of importance and species.

[1:06:56] Voice 2: improving internal SAR data management and tapas for islands fast and islands of conservancy staff

[1:07:03] Voice 2: as far as species at risk information is concerned and continue to research and share

[1:07:10] Voice 2: data sharing agreements with other partners and conservancies and local national committees

[1:07:15] Voice 2: that is a quick update oh

[1:07:21] Trustee Stamford: you you're certainly sound like you're in the thick of it now wendy

[1:07:26] Trustee Stamford: Yeah, I

[1:07:27] Trustee Stamford: bet. I'm just going to jump in ahead because I can't. Oh, there we go.

[1:07:35] Trustee Stamford: Can you give me any detail what what may be the focus of your work with the biosphere and CAP

[1:07:43] Trustee Stamford: College and House Out?

[1:07:46] Voice 2: Yes, I can give you some detail. We don't actually know the project site

[1:07:51] Voice 2: yet or the project that will happen. They just on Monday awarded grants to the professors that

[1:08:00] Voice 2: presented for this contest that they had. And three of the presenters out of the five that

[1:08:07] Voice 2: were receiving the grant money are focused on working with the Islands Trust Conservancy and

[1:08:13] Voice 2: So, there's three projects. There might actually be a matching of two of the projects. One

[1:08:25] Voice 2: is very species-focused with a really experienced professor who has done work with Marbled Murielette

[1:08:35] Voice 2: and other species. One is a very exciting statistics course professor who is planning

[1:08:42] Voice 2: planning to do basically graphic representation of the work that the other attendee is going

[1:08:55] Voice 2: to be doing.

[1:08:56] Voice 2: And then the third is going to be a brochure that will be published with 60 species in

[1:09:05] Voice 2: the region.

[1:09:07] Trustee Stamford: Great.

[1:09:09] Trustee Stamford: Thanks very much.

[1:09:10] Trustee Stamford: maybe um trustee fast and myself can speak to you later and um these are things that would be great

[1:09:17] Trustee Stamford: to be able to promote to our communities in this area so thank you yeah

[1:09:22] Voice 2: and the next the next step

[1:09:23] Voice 2: is to approach all the local um you and all of everyone who's working there and knows the region

[1:09:31] Voice 2: to make sure that the public that we're working on super

[1:09:34] Trustee Stamford: yeah thanks

[1:09:36] Trustee Stamford: uh any other questions

[1:09:37] Trustee Stamford: trustee fast yeah

[1:09:40] Trustee Fast: thank you for the clarification i was um i think i also heard the words

[1:09:44] Trustee Fast: vancouver island university in there uh or did i not no okay thank you that's that

[1:09:51] Trustee Fast: that makes sense thank you because i was going how could that be okay great and uh then um i'll

[1:10:01] Trustee Fast: i'll make the motion when um when you're ready miss chair uh

[1:10:05] Trustee Stamford: any other questions from the board

[1:10:08] Trustee Stamford: members um seeing on again another huge amount of work from staff it's very impressive so let's

[1:10:17] Trustee Stamford: keep going on this um the recommendation is on the table trustee fast would you like to read it out

[1:10:24] Trustee Fast: sure i would like to move that the islands trust conservancy board approved the revised species at

[1:10:29] Trustee Fast: risk program project charter dated November 23, 2021.

[1:10:34] Trustee Stamford: Do I have a seconder? Trustee Smith is

[1:10:39] Trustee Stamford: seconding. And if there's no other questions, all those in favor, raise your hand. And that passes.

[1:10:48] Trustee Stamford: Thank you very much. So now we're on to Hornby. We have in front of us a development variance

[1:11:01] Trustee Stamford: experience permit from Hornby Island, referral to the ITC. We don't get a lot of these. So

[1:11:08] Trustee Stamford: Manja Emmings, would you like to give the outline? Or are we having one of the planners

[1:11:14] Trustee Stamford: talk about it?

[1:11:15] Manager Emmings: Yeah, I thought I would give the outline, but we do have with us Jamie

[1:11:20] Manager Emmings: Devina. Hopefully I got that right, Jamie, who is the planner for Hornby Island, who has been

[1:11:27] Manager Emmings: been working on this particular file so if we have any technical questions she's here to help

[1:11:31] Manager Emmings: with that as well. Essentially the way this works when we do get referrals from the planning

[1:11:40] Manager Emmings: department it's typically for properties that are adjacent to ones where we have protected areas so

[1:11:45] Manager Emmings: either covenants or nature reserves and if there's a piece that is in the control of the local trust

[1:11:53] Manager Emmings: trust committee, we get a referral so that we can provide our input into that process that they have.

[1:11:58] Manager Emmings: The final decision, of course, comes from the local trust committee. It doesn't come from the

[1:12:02] Manager Emmings: board. So whatever recommendations we're making will be recommended to the Hornby Island local

[1:12:06] Manager Emmings: trust committee. In this particular instance, the property that we protect is a Gary Oak

[1:12:13] Manager Emmings: or Prairie Oak ecosystem up on Hornby Island. We call it the Fisher Covenant and right adjacent

[1:12:23] Manager Emmings: adjacent to it of course the the oak ecosystem extends beyond the boundaries of the property

[1:12:27] Manager Emmings: that we have the covenant on and the adjacent landowner is planning to build an in-ground

[1:12:34] Manager Emmings: swimming pool and shed on their property and the reason that this has been an application to the

[1:12:42] Manager Emmings: local planning or to the local trust committee is that they wish to build the pool and the shed

[1:12:47] Manager Emmings: within the setbacks of the lot line um so instead of it being the the setback is an eight meter

[1:12:55] Manager Emmings: setback from the lot line which is in fact the the

[1:12:58] Manager Emmings: covenant boundary for us um and they wish to build

[1:13:02] Manager Emmings: it i think it's five meters into the setback so it would be the edge of the pool would be

[1:13:07] Manager Emmings: approximately three meters from the boundary of our covenant um in talking with the planner um the

[1:13:13] Manager Emmings: The adjacent area is planned to be landscaped and, you know, natural rock patio kind of manicuring.

[1:13:24] Manager Emmings: So the actual impact, what I'm gleaning from that is the actual impact of that pool is going to extend beyond the three meters that it would be away from the property line.

[1:13:36] Manager Emmings: so as staff were considering this it actually raised a few alarm bells for us because of the

[1:13:42] Manager Emmings: proximity to our covenant area and any time we see activity happening along property boundaries

[1:13:47] Manager Emmings: it tends to increase risk of trespass and also risk of edge effects of course for the ecosystems

[1:13:52] Manager Emmings: that we're trying to protect we were also somewhat concerned about the the pool water and what would

[1:13:59] Manager Emmings: be happening with that pool water what the excavation of the pool would do to the root

[1:14:04] Manager Emmings: systems and the soil systems in the area and that's kind of laid out in the background of the

[1:14:10] Manager Emmings: report provided to you there's several concerns seven concerns that were were actually listed

[1:14:20] Manager Emmings: the so the recommendation of staff I'm not I won't go through the whole thing in the interest

[1:14:26] Manager Emmings: of time but I'm

[1:14:26] Manager Emmings: happy to take questions but the recommendation from staff is that the board

[1:14:30] Manager Emmings: actually direct us to write a letter to the Hornby Island local trust committee to indicate

[1:14:35] Manager Emmings: that the board recommends that the development variance permit be declined because of the

[1:14:40] Manager Emmings: distance to the proposed development being rather close to our Fisher covenant and that the board

[1:14:46] Manager Emmings: is concerned essentially about the impacts of that. We'd also like to recommend that the owner

[1:14:53] Manager Emmings: perhaps consider not building a pool in this area. I'm not sure whether that will be palatable to

[1:15:01] Manager Emmings: them but i i think it's probably worth stating um and then the second recommendation is really about

[1:15:07] Manager Emmings: if the hornby island local trust committee decides to approve the development variance permit

[1:15:12] Manager Emmings: we have some things that we'd like to suggest that they require of the applicant including the

[1:15:17] Manager Emmings: installation of a barrier between the property and our protected area installation of temporary

[1:15:23] Manager Emmings: fencing during construction to kind of prevent trespass into the covenant area and also disposal

[1:15:30] Manager Emmings: of the fill from the excavation away from the property

[1:15:33] Manager Emmings: to avoid covering the sensitive habitats

[1:15:35] Manager Emmings: and to try to prevent the establishment of invasive plants.

[1:15:40] Manager Emmings: So this is a bit of a loaded one

[1:15:41] Manager Emmings: and I'm happy to take questions.

[1:15:43] Manager Emmings: And perhaps, Jamie, did you want to add anything

[1:15:45] Manager Emmings: to the information that I provided?

[1:15:49] Voice 11: Yeah, no, thanks, Kate.

[1:15:51] Voice 11: I think, I mean, you've covered it.

[1:15:53] Voice 11: So, but I'm here for any questions.

[1:15:56] Trustee Stamford: Thanks.

[1:15:59] Trustee Stamford: Okay, well, we'll go with Trustee Adams

[1:16:00] Trustee Stamford: us because we haven't heard from her too much and we'll we'll go from there go ahead

[1:16:05] Voice 15: yes I've been

[1:16:07] Voice 15: quiet and interested getting through so quickly um yeah I I just was a little puzzled by this

[1:16:15] Voice 15: when I saw it um the proposal to put the pool just kind of within the setback area when you

[1:16:22] Voice 15: look at the little site plan there it it's not obvious to me why it couldn't be just on the other

[1:16:28] Voice 15: side of the setback line and and be like i i didn't understand the motivation it and it looks

[1:16:35] Voice 15: like you know i was a little worried that if we said no to this that they would go and put it

[1:16:40] Voice 15: somewhere which would result in the cutting of gary oak trees but it didn't seem to be that that

[1:16:47] Voice 15: had to be the case and so i don't know if if there's an answer to that if why they why are

[1:16:54] Voice 15: they're going to this effort to get a variance when it seems like they could just stick it within

[1:16:59] Voice 15: their setback do

[1:17:02] Manager Emmings: you want to comment on that jamie and i can comment on why we haven't really

[1:17:07] Manager Emmings: assessed that

[1:17:07] Voice 11: yeah thanks trustee adams um so if you're looking at just on the other side of the

[1:17:13] Voice 11: setback area or like outside of the setback area just like i guess south of where the pool is

[1:17:19] Voice 11: proposed um it slopes down and it's that's uh basically where they've decided to put their

[1:17:25] Voice 11: septic system and so they i think want to keep a distance from their septic um for health reasons

[1:17:34] Voice 11: some leaching i don't know exactly it sounds like they've got a pretty good system going in it's not

[1:17:38] Voice 11: you know this isn't this is pretty significant development up into the site um but i believe

[1:17:44] Voice 11: it's just to keep some distance between the septic um area and the pool okay

[1:17:50] Voice 15: i wondered if that's

[1:17:51] Voice 15: what it was so yeah i mean i i guess what i was trying to get at was if there was any

[1:17:58] Voice 15: risks to gary oak habitat on the rest of the property if they weren't permitted to do this um

[1:18:07] Voice 15: yeah but could

[1:18:08] Voice 9: they do something

[1:18:08] Voice 11: worse i guess that's what i was getting at

[1:18:11] Voice 9: yeah

[1:18:12] Voice 11: so i can i can just speak to this a little bit so the area basically where the pool is

[1:18:17] Voice 11: was proposed and then just kind of down where the septic is is there are no um Gary Oaks like

[1:18:22] Voice 11: right there but they're you know you can see there's some around there um they do have some

[1:18:26] Voice 11: alternate or alternative locations um like one is to be on the other side of the house um sort of

[1:18:34] Voice 11: perched up you know looking over which would be you know obviously the more significant cost for

[1:18:39] Voice 11: them because I I think a geotechnical engineer would need to get involved um and I can't remember

[1:18:44] Voice 11: what the other location is but their intent is to not remove any gary oaks that are not protected

[1:18:51] Voice 11: in a covenant on their lot um and so that's why they had chose this area but yeah it's yeah they

[1:18:59] Voice 15: have

[1:18:59] Voice 11: they have options that are yes yeah

[1:19:02] Voice 11: okay at least

[1:19:03] Voice 11: two i just can't remember what the second

[1:19:05] Voice 11: one is okay

[1:19:07] Trustee Stamford: thank you any other comments or questions uh trustee fast yeah full disclosure

[1:19:14] Trustee Fast: sure i'm the chair of the hornby island uh local trust committee uh just so people know um and i

[1:19:20] Trustee Fast: don't recall uh knowing about this covenant beside it jamie was this from our uh planner

[1:19:27] Trustee Fast: is this from our um most recent the july 21st meeting or yes

[1:19:33] Voice 11: this hasn't gone to the lcc for

[1:19:36] Voice 11: consideration yet oh okay yeah yeah good

[1:19:39] Trustee Fast: i thought there was something wrong with my memory but i

[1:19:41] Trustee Fast: I thought I saw something about a pool like this

[1:19:44] Trustee Fast: and it had flight lines and...

[1:19:46] Trustee Fast: Yeah,

[1:19:47] Voice 11: it was listed in the applications page

[1:19:49] Voice 11: on the agenda package.

[1:19:50] Voice 11: And I believe Trustee Allen had sort of questioned it,

[1:19:53] Voice 11: but it hasn't come to the LTC yet.

[1:19:55] Voice 11: Yeah.

[1:19:55] Trustee Fast: Thank you.

[1:19:56] Trustee Fast: I just want to make sure I wasn't missing something there.

[1:20:00] Trustee Fast: Thanks.

[1:20:01] Trustee Fast: I'm in favor of the staff recommendations.

[1:20:06] Trustee Fast: I think it makes sense

[1:20:08] Trustee Fast: that you would need a little buffer area

[1:20:10] Trustee Fast: and why wouldn't we say this?

[1:20:12] Trustee Fast: We need to protect the covenant.

[1:20:16] Trustee Stamford: Any other comments or questions about this?

[1:20:21] Trustee Fenton: Doug, and I'll just say, support that motion.

[1:20:25] Trustee Fenton: It needs to be adhered to.

[1:20:29] Trustee Fenton: In the big picture, we're setting a whole different direction.

[1:20:33] Trustee Fenton: So I think we need to be more mindful and forward for the biodiversity

[1:20:40] Trustee Fenton: diversity as opposed to human recreation and i'm going to

[1:20:47] Trustee Fast: let somebody else make the motion if you

[1:20:49] Trustee Fast: don't mind because i've got these two hats i'm wearing

[1:20:51] Trustee Stamford: that's a good idea it is a big one too

[1:20:54] Trustee Stamford: um do we have any volunteers oh go ahead but i i uh trustee adams but i just want to chime in and

[1:21:05] Trustee Stamford: say um you know as our as we are board of the conservancy it's it is our job to protect our

[1:21:12] Trustee Stamford: our covenants um and conservation areas it's not necessarily our job to to look at whether people

[1:21:18] Trustee Stamford: should have a pool or um and um fire protection those kinds of things i think it it's the intent

[1:21:26] Trustee Stamford: is good but it really isn't our job to to allow for things to be moved so close to our protected

[1:21:34] Trustee Stamford: areas so i'm also in favor of this motion but anyway go ahead trustee adams okay thanks and

[1:21:43] Voice 15: are we doing these as two separate votes yes

[1:21:46] Manager Emmings: they should be done as two separate

[1:21:48] Voice 15: okay um so i moved

[1:21:50] Voice 15: that the islands trust conservancy board direct staff uh to draft a letter to the hornby island

[1:21:55] Voice 15: local trust committee regarding hodvp 2021.3 i'm not sure why that says c but anyway i think it

[1:22:04] Voice 15: It means a indicating that the board recommends

[1:22:07] Voice 15: that the development variance permit be declined

[1:22:10] Voice 15: because the distance of the proposed development

[1:22:13] Voice 15: from the Fisher Covenant is an insufficient setback

[1:22:15] Voice 15: from the protected Prairie Oak,

[1:22:18] Voice 15: brackets Gary Oak habitat and recommending

[1:22:21] Voice 15: that the Hornby Island Local Trust Committee

[1:22:23] Voice 15: encourage the landowner to cancel their plans

[1:22:26] Voice 15: for construction of a pool in Gary Oak habitat.

[1:22:28] Voice 15: chat uh

[1:22:30] Voice 7: do i have a seconder uh

[1:22:34] Trustee Stamford: uh trustee fenton and any other questions or comments

[1:22:40] Trustee Stamford: if not um calling for the vote uh raise your hands if you're in favor three four um i voted for oh

[1:22:51] Trustee Stamford: yep trustee fast so we all vote in favor thank you so that carries and then we have uh number

[1:22:57] Trustee Stamford: Number two, does somebody else want to read that out?

[1:23:00] Trustee Stamford: Can I just ask a question?

[1:23:02] Voice 7: Yeah.

[1:23:04] Trustee Fast: I think when I read this, I didn't see why we would say,

[1:23:08] Trustee Fast: is there something specific about a pool that is bad for Gary Oak habitat?

[1:23:12] Trustee Fast: Or is it just any extra development?

[1:23:18] Trustee Fast: Wondering about that last line that we just passed.

[1:23:21] Manager Emmings: Yeah, the board could consider dropping that last line if you wish.

[1:23:24] Manager Emmings: The reason we put it in there is that Garyhook habitat or Prairie Oak habitat is very limited, and it's at its northern extent on Hornby Island.

[1:23:35] Manager Emmings: And ideally, you wouldn't be seeing any development within this type of habitat.

[1:23:41] Trustee Fast: Great, that's fine. I just wanted to know if it was specific to a pool or if it was just any disturbance.

[1:23:47] Manager Emmings: There are

[1:23:47] Manager Emmings: some concerns with the pool that are actually listed in the RFD, and those are things like the excavation for the roots.

[1:23:54] Manager Emmings: and then the the concern about the extra water and where that would go and how that would impact

[1:23:59] Manager Emmings: the the habitat right

[1:24:00] Trustee Fast: okay thank you and

[1:24:04] Trustee Stamford: i'll just note that we got a comment from staff that we

[1:24:07] Trustee Stamford: try and be consistent and use prairie oak um throughout our motions just that's the most

[1:24:14] Trustee Stamford: accurate term i know we're used to seeing gary oak

[1:24:17] Manager Emmings: yeah this

[1:24:19] Manager Emmings: is um it's actually our efforts to

[1:24:22] Manager Emmings: to be more culturally aware that a lot

[1:24:25] Manager Emmings: of our plant names

[1:24:26] Manager Emmings: and a lot of our species names are actually named

[1:24:28] Manager Emmings: after non-native explorers and people who've come in.

[1:24:36] Manager Emmings: And so as a conservation community,

[1:24:38] Manager Emmings: there's a lot of discussion going on right now

[1:24:40] Manager Emmings: about how we name things and how we put things forward.

[1:24:43] Trustee Stamford: And

[1:24:43] Manager Emmings: so we're trying to bring Prairie Oak

[1:24:46] Manager Emmings: into our consciousness at ITC at the moment.

[1:24:49] Manager Emmings: excellent that

[1:24:50] Trustee Stamford: that's really important to know thank you for clarifying that that's really good

[1:24:55] Trustee Stamford: um so if we're okay with the way that motion was handled i would like to move on to the next one

[1:25:01] Trustee Stamford: i see trustee

[1:25:02] Trustee Stamford: adams had her hand up

[1:25:03] Voice 15: sorry i that was a little oh okay thank you okay

[1:25:10] Voice 15: um i'm happy to read that yeah go ahead okay um i move that the islands trust conservancy

[1:25:18] Voice 15: board direct staff to request that should the hornby island local trust committee proceed with

[1:25:22] Voice 15: approving development permit application hodvp 2021.3 that the applicant be required to install

[1:25:31] Voice 15: a barrier within their property line that does not significantly shade the covenant area is not

[1:25:36] Voice 15: a collision risk for birds and prevents trespass into and impacts to the covenant area install

[1:25:41] Voice 15: temporary fencing during construction to prevent trespass into the covenant area and dispose of

[1:25:47] Voice 15: fill from any excavation away from the property to avoid covering sensitive habitats and to prevent

[1:25:54] Voice 15: establishment of invasive plants do i have a seconder

[1:25:59] Trustee Stamford: trustee benton and if we're ready to

[1:26:03] Trustee Stamford: vote all those in favor hands up good

[1:26:06] Trustee Fenton: questions oh

[1:26:07] Trustee Stamford: okay go ahead

[1:26:07] Trustee Fenton: just um the thought across my

[1:26:10] Trustee Fenton: we're reading that the pouring concrete and the bio or the water and wash that they

[1:26:20] Trustee Fenton: usually just dump on locally um just be this would be if they are doing it that this not happened

[1:26:27] Trustee Fenton: that actually goes back to the we could say that out loud because it is actually

[1:26:33] Trustee Fenton: sort of the best practice in the though not adhered to practice um in my experience anyways

[1:26:40] Trustee Fenton: And it should not be doing any cleaning of concrete equipment anywhere upstream of the carry-on.

[1:26:51] Trustee Stamford: Do you want to add that in?

[1:26:57] Trustee Fenton: Yeah, I mean, I'm just trying to think how the future of that would fit in there.

[1:27:00] Trustee Fenton: But, you know, just no cleaning of concrete equipment and or, you know,

[1:27:07] Trustee Fenton: biowash products post-pouring of the concrete.

[1:27:14] Trustee Fast: What is that word, biowash?

[1:27:16] Trustee Fast: It's a

[1:27:17] Trustee Fenton: byproduct, a bywash, it says they wash off the equipment and they clean out the truck and they push it out into the ground and then leave the island. Standard practice, unfortunately.

[1:27:35] Trustee Stamford: Do you want to do that as a separate motion? We have this one seconded and we can vote on that. And then do you want to do an additional motion? Would that be easier for the board, I think?

[1:27:49] Trustee Stamford: um so we have it um passed or um the motion is here and it's being seconded why don't we vote

[1:27:59] Trustee Stamford: on this and then um if not right this second trustee fenton maybe um fairly quickly you

[1:28:05] Trustee Stamford: could come up with a written um motion that we could look at for consideration if that's okay

[1:28:12] Trustee Stamford: Okay, so I'd like to vote on this motion.

[1:28:16] Trustee Stamford: So all those in favor, and that passes including me.

[1:28:23] Trustee Stamford: I'm keeping my video off just because I seem

[1:28:27] Trustee Stamford: to be losing connection or it's slowing down

[1:28:30] Trustee Stamford: even though I'm on super fast draw, so much for that.

[1:28:37] Trustee Stamford: Okay, do you think you'd be ready to put a motion

[1:28:39] Trustee Stamford: forward now, Trustee Fenton, or would you like to,

[1:28:42] Trustee Stamford: you oh here we've got something very good i

[1:28:45] Manager Emmings: just started i haven't got the end bit okay

[1:28:48] Voice 15: can i can i just add something um yeah i guess one i don't know if we want to put this into

[1:28:55] Voice 15: a motion or not but one thing that had occurred to me was or i guess maybe a question i had was

[1:29:02] Voice 15: whether these property owners were familiar with some of the best practices for um prairie oak

[1:29:12] Voice 15: or Gary Oak ecosystem, I know there, I think there was reference in the staff report to the

[1:29:17] Voice 15: GOERT stuff, for example, and I just wondered if there was some opportunity for us to recommend

[1:29:24] Voice 15: that they look at that stuff, or they be provided with that, if they're not already familiar with it.

[1:29:32] Manager Emmings: I'm happy to add that into the letter, just as some resources provided, like to provide the

[1:29:39] Manager Emmings: resolution from the board and then make sure that the some of those resources are highlighted

[1:29:43] Manager Emmings: if that's that

[1:29:45] Trustee Stamford: way that would be great

[1:29:46] Trustee Stamford: and um planner dubina says that we do share this

[1:29:51] Trustee Stamford: information with the land owners okay thank you

[1:29:55] Trustee Fenton: so it's just looking at i need

[1:30:00] Trustee Fenton: washing they call it concrete washout and respect to the concrete washout of of construction sites

[1:30:08] Trustee Fenton: and that's equipment trucks um equipment and as such is

[1:30:16] Trustee Stamford: there a way of keeping it general so we

[1:30:19] Trustee Stamford: get the point without um you

[1:30:22] Trustee Fenton: put concrete washout which is you know in brackets cleaning of equipment

[1:30:30] Trustee Fenton: Equipment and tools and a shoot, which is the big, you know, there's a lot of equipment.

[1:30:45] Voice 7: I

[1:30:45] Trustee Fenton: would go comma tools and shoots.

[1:30:53] Trustee Fenton: No, C-H-U-T-E-S.

[1:30:56] Voice 7: Thank you.

[1:30:57] Voice 7: I felt like that was the wrong spelling.

[1:31:00] Trustee Fenton: Your screen thumb.

[1:31:02] Trustee Fenton: You're not a concrete person.

[1:31:04] Voice 6: Yeah, no.

[1:31:06] Voice 6: I'm going for the plant version.

[1:31:10] Trustee Fenton: and i'll forward uh there's a neat va handout that would be a start anyways i just got to get

[1:31:16] Trustee Fenton: it off my lap or uh so

[1:31:18] Trustee Stamford: does this say what you need it to say yes i

[1:31:22] Trustee Fast: think it should say the word

[1:31:24] Trustee Fast: off site or off the property or in a approved it

[1:31:29] Trustee Fenton: should go back to their where it came from

[1:31:32] Trustee Fenton: it's actually supposed to go best practices it goes back to the concrete manufacturer and the

[1:31:38] Trustee Fenton: truck is cleaned there so

[1:31:41] Trustee Stamford: how do you want to word that in a motion uh

[1:31:44] Trustee Fenton: yeah back to the um

[1:31:49] Trustee Stamford: how about off-site as per best practices is that enough well

[1:31:55] Trustee Fenton: they will just go off down the street

[1:31:56] Trustee Fenton: and put it in the ditch um maybe back to the manufacturer or to the producer concrete production

[1:32:05] Trustee Fenton: facility

[1:32:07] Manager Emmings: yeah i'm i'm wondering

[1:32:09] Manager Emmings: do they bring it's a good question actually where that is on

[1:32:13] Manager Emmings: hornby and whether they bring things off i think you're probably right trustee fenton most of the

[1:32:22] Manager Emmings: time it just gets washed

[1:32:24] Trustee Fenton: off on dedes island we've got the whole place is just covered in it but it's

[1:32:28] Trustee Fenton: really a shame. But yeah, so I would say just so off site and back to the

[1:32:40] Trustee Fenton: wherever the concrete producing or where that concrete is produced.

[1:32:49] Trustee Stamford: Off site to place of origin?

[1:32:54] Trustee Fenton: Yeah, you could do that. Yeah.

[1:33:01] Trustee Stamford: Okay. So do I have a seconder for this motion? Trustee Adams?

[1:33:10] Voice 15: I also actually had a question too.

[1:33:12] Voice 15: Yes, go ahead.

[1:33:14] Voice 15: And maybe Planner Dabnya could answer this.

[1:33:20] Voice 15: I'm not sure.

[1:33:20] Voice 15: I mean, we're seeing all this stuff nicely,

[1:33:23] Voice 15: but I'm just wondering what's the actual likelihood

[1:33:26] Voice 15: that this can be implemented?

[1:33:30] Voice 15: I mean, do we have the capacity to have anybody on site

[1:33:36] Voice 15: making sure that these things were to happen?

[1:33:41] Voice 15: if the local trust committee was to approve this variance yeah

[1:33:45] Voice 11: so thanks for that question um so

[1:33:48] Voice 11: first of all if the ltc does not approve it we really don't have any leverage whatsoever

[1:33:52] Voice 11: we can just share information and sort of encourage that they follow the best practices

[1:33:58] Voice 11: um if the ltc were to um issue the variants um we do you know there's we typically try not to do

[1:34:05] Voice 11: to place conditions on permits but in some cases we may like check in you know a year after

[1:34:11] Voice 11: construction that sort of thing but that's typically done with development permits and

[1:34:14] Voice 11: this lot's not in a development permit area so we're really relying on their sort of

[1:34:21] Voice 11: good intentions and you know that sort of thing it's right

[1:34:25] Voice 15: so there's no there's no real

[1:34:27] Voice 15: enforceability about this um we're seeing

[1:34:31] Voice 15: out loud we're

[1:34:33] Voice 11: having not ignoring

[1:34:34] Trustee Fenton: it as as standard

[1:34:37] Trustee Fenton: practices yeah

[1:34:39] Voice 11: i mean yeah uh trustee adams you have that correct it's there's not we don't have

[1:34:43] Voice 11: a lot of leverage here um so yeah it's you know really we're just relying on them being educated

[1:34:51] Voice 11: and you know doing the right thing yeah

[1:34:56] Voice 15: so maybe required is a bit of a strong word

[1:34:58] Voice 15: and maybe the word required is a bit strong

[1:35:05] Voice 15: sort of

[1:35:06] Trustee Stamford: um so i've got a couple other comments to to chime in so uh trustee smith yeah

[1:35:13] Trustee Smith: uh i think

[1:35:15] Trustee Smith: we should put required because what happens is if if the islands trust conservancy board isn't

[1:35:22] Trustee Smith: strong about the conservation aspects then um in the end the trust yeah the local trust committee

[1:35:30] Trustee Smith: doesn't have anything strong so even though we can't this is a problem with everything we can't

[1:35:37] Trustee Smith: really enforce barely anything on the islands but we still have to be able to go back and say that

[1:35:42] Trustee Smith: the island's trust conservancy cared about this and these people didn't do it if that should be

[1:35:48] Trustee Smith: the case so I think requiring is a good idea even if we can't enforce it it's strong and that is

[1:35:56] Trustee Smith: an important issue that uh trustee Fenton has raised so I'd like it to stay strong

[1:36:03] Trustee Stamford: um so we're all comfortable with that um trustee Adams you seconded this are you still happy to

[1:36:10] Trustee Stamford: second yeah i i think so

[1:36:12] Voice 15: um i'm just wondering if we should say something like oh no i i know

[1:36:27] Voice 15: that's fine it's

[1:36:30] Voice 9: got a way it's our

[1:36:31] Voice 15: intent across right yes leave it up to the ltc to have these

[1:36:35] Voice 15: maybe maybe they'll conclude that since they can't require it they shouldn't approve it

[1:36:40] Voice 15: it okay

[1:36:41] Trustee Stamford: i'd like to call the vote and move on all those in favor and that passes thank you very much

[1:36:49] Trustee Stamford: trustee fenton for putting that forward it's a good point okay and our next item and i recognize

[1:36:57] Trustee Stamford: we're heading towards lunch um we're 5.1.8 is our meeting schedule is that correct i

[1:37:11] Voice 6: believe so

[1:37:12] Voice 6: So, yep.

[1:37:20] Trustee Fast: That's right. Page 89. Thank

[1:37:23] Trustee Stamford: you. Sorry. Yeah, I'm now having to go back to my

[1:37:26] Trustee Stamford: electronic version. So it means me bouncing back and forth here. Okay. So this is pretty

[1:37:39] Trustee Stamford: straightforward. There is there anything you really need to highlight? Or can we just go

[1:37:44] Trustee Stamford: forward with this um trustee fast what would you like to say um

[1:37:50] Trustee Fast: two things one um i checked my

[1:37:56] Trustee Fast: calendar and uh i don't have any direct conflicts so that's great i just thought you might like to

[1:38:02] Trustee Fast: know um one day i have a bowen island conservancy regular meeting and probably a closed meeting

[1:38:08] Trustee Fast: after this um but that's uh that's the way it goes and i can always um uh do some of them

[1:38:15] Trustee Fast: electronic. And the second thing I wanted to say is the schedule is one thing, but this number two

[1:38:20] Trustee Fast: on the recommendation is another, which is where we get to discuss which ones will be

[1:38:27] Trustee Fast: completely electronic or hybrid or how we want to arrange the mixture, if any way. And so this is

[1:38:39] Trustee Fast: where um i can see number three says one in-person meeting uh and uh this will help us keep costs

[1:38:47] Trustee Fast: down and uh uh and i um make use of our uh electronic meeting procedures and deal with

[1:38:55] Trustee Fast: covid and travel and gas restrictions and all that kind of thing um but i um uh i wonder because we

[1:39:02] Trustee Fast: don't have the procedure bylaw in here uh whether staff have anything they want to uh add here

[1:39:09] Trustee Fast: because i think right now we can't have more than two electronic i couldn't miss more than two in

[1:39:15] Trustee Fast: person meetings is that correct i

[1:39:19] Manager Emmings: have to go back to the bylaw but i believe that's the way it reads

[1:39:22] Manager Emmings: yeah you can't do more than two without approval from the board and

[1:39:29] Trustee Stamford: as a part of that yeah as as

[1:39:32] Trustee Stamford: part of this through the financial planning committee um in our in our attempts to reduce

[1:39:39] Trustee Stamford: the the possible uh tax increase on the budget um we were really trying to think of different ways

[1:39:47] Trustee Stamford: and one of them definitely was looking at uh in-person versus virtual meetings so you know

[1:39:53] Trustee Stamford: it wasn't meant to be flippant but i sort of did put out there a suggestion that

[1:39:58] Trustee Stamford: the itc could reduce its in-person meetings to once a year but knowing that we don't necessarily

[1:40:06] Trustee Stamford: have the um policy with which to do that um i know it's not ideal but um it is coming from

[1:40:14] Trustee Stamford: the financial implications um as as part of this uh as well as the overall um preference to reduce

[1:40:23] Trustee Stamford: our um footprint for greenhouse gases so that's sort of where part of this is coming from um

[1:40:31] Trustee Stamford: um Risa do you have a

[1:40:33] Trustee Smith: comment for this yeah I do um I I like this I like the intent I prefer

[1:40:40] Trustee Smith: electronic meetings for all the reasons you just said but my bandwidth is so bad that I there's no

[1:40:46] Trustee Smith: way I can have a four-hour meeting uh at my place and I have requested from the trustees to be able

[1:40:54] Trustee Smith: to book the island trust office but that of course will depend on their own meetings so

[1:41:00] Trustee Smith: So I would like a proviso in there, because if I can't do it at the trust office, there's just no way my bandwidth would allow this for me.

[1:41:10] Trustee Smith: Yeah,

[1:41:12] Trustee Stamford: sometimes I also come in for any meeting that I'm not chairing, Trustee Smith, I sometimes just call in because I do have some of the issues.

[1:41:23] Trustee Stamford: But I do recognize that this does pose some challenges to some people.

[1:41:28] Trustee Stamford: Trustee Adams.

[1:41:29] Trustee Stamford: yeah

[1:41:31] Voice 15: just a question i uh so i believe local elections are october 15th next year and i'm

[1:41:40] Voice 15: just wondering when the term the next term starts or just does anybody know that off the top of

[1:41:48] Voice 15: their head i'm just wondering if uh the november 22nd meeting would be with new new trustees um

[1:41:58] Manager Emmings: so technically i believe that the old trustees are continued into december or at least that was

[1:42:05] Manager Emmings: my experience last time is that the turnover didn't happen until the trust council meeting

[1:42:10] Manager Emmings: in december despite the fact that they were elected earlier so that usually the itc board

[1:42:16] Manager Emmings: meeting in november uh lasts with the existing trust members essentially but we may

[1:42:24] Manager Emmings: need to make

[1:42:24] Manager Emmings: an adjustment depending on what happens around that time

[1:42:27] Voice 15: i just couldn't quite remember either

[1:42:29] Voice 15: how that happened once the election date was changed october yeah yeah okay so we'll assume

[1:42:35] Voice 15: we'll have the same uh trustees from council and the executive

[1:42:42] Voice 15: committee right thank you

[1:42:44] Voice 15: uh

[1:42:45] Trustee Stamford: manager emmings do you want to just add something as far as where we're going to go with

[1:42:51] Trustee Stamford: with deciding whether we can do all these virtual meetings yeah

[1:42:55] Manager Emmings: so i it's probably this um

[1:42:59] Manager Emmings: this rfd follows what i had anticipated to be our meeting bylaw revision and unfortunately i wasn't

[1:43:06] Manager Emmings: able to get that to you today because um there's still some questions in terms of the legal review

[1:43:11] Manager Emmings: that's being done and so i will bring it to you in january um but what i will say is that uh the

[1:43:17] Manager Emmings: The current writing of it is not that the meetings in their entirety would not have

[1:43:23] Manager Emmings: a physical space.

[1:43:24] Manager Emmings: They would have a physical space that we would provide so that the public can attend.

[1:43:27] Manager Emmings: So I think that the concern raised by Trustee Smith would be addressed by having a space

[1:43:33] Voice 1: available

[1:43:34] Manager Emmings: where she could come and still participate in our boardroom here when all the facilities

[1:43:40] Manager Emmings: are working.

[1:43:42] Manager Emmings: And that would be open for any board member.

[1:43:45] Manager Emmings: So really the way the bylaw, and I've written the bylaw, it's just that it's held up at the moment.

[1:43:52] Manager Emmings: The way it's written is that it would provide an open opportunity for board members to attend remotely.

[1:44:00] Manager Emmings: And then the only other thing that I will say is that because we don't have that bylaw in place yet,

[1:44:05] Manager Emmings: we will have to make the January meeting, you know, quote unquote, in-person meeting in the boardroom.

[1:44:11] Manager Emmings: So that needs to be certainly one that won't have an impact on next fiscal year's budget, of course, because January and March meetings are both within the current fiscal year.

[1:44:25] Trustee Stamford: Okay, so that's good to know that we could continue on it, if possible, is to do an in-person meeting for the next couple potentially, and then move into the more virtual area.

[1:44:38] Trustee Stamford: Now, what meeting do you think is best talking to the board here as far as an in-person meeting for the following budget year?

[1:44:50] Trustee Stamford: You know, generally, summers are harder to access, Victoria, because of the tourism, but it's also our joint meeting with the executive committee.

[1:44:58] Trustee Stamford: So those are things to consider.

[1:45:05] Trustee Fenton: Go ahead, Trustee Fenton.

[1:45:08] Trustee Fenton: traveling in the wintertime though like for the next couple or three months you know we're

[1:45:14] Trustee Fenton: potentially in storm season so you've got ferry as well as snow etc so traveling on the shoulder

[1:45:23] Trustee Fenton: seasons either spring or early fall are are better months in my opinion so

[1:45:31] Trustee Stamford: you would prefer maybe a

[1:45:33] Trustee Stamford: spring or fall um in person put that out there trustee fast do you have any preferences

[1:45:40] Trustee Stamford: um

[1:45:41] Trustee Fast: not about that but i'm looking at the draft i looked at our executive committee

[1:45:45] Trustee Fast: agenda from last week and uh right now election day is october 15th um and uh the first trust

[1:45:55] Trustee Fast: council is scheduled for two weeks from then sort of uh november for one two three

[1:46:01] Trustee Fast: and so that's when theoretically new um uh trustees would be appointed and um which would

[1:46:11] Trustee Fast: make it a new board uh for the 22nd and that just so people know there's also a possible

[1:46:19] Trustee Fast: possible um december six seven and eight that's been scheduled as a trust council

[1:46:25] Trustee Fast: in case there would be more orientation um and uh it may be more online but anyway they're they're

[1:46:36] Trustee Fast: for this agenda i think it matters that the um it would be new trustees november 22nd

[1:46:43] Trustee Fast: um

[1:46:45] Trustee Stamford: so i i think it it's okay to um put these in and agree to them and then they can always be

[1:46:52] Trustee Stamford: changed later on um uh so unless there's something specific about these dates right now um that is

[1:47:00] Trustee Stamford: incompatible uh i'd like to move to what would be a good in-person meeting uh trustee fast um

[1:47:11] Trustee Fast: The one that would be difficult. Oh, no, never mind. I could always do the Bowen one remotely. So I withdraw. Any comments?

[1:47:26] Trustee Stamford: Any suggestions for preference? If not, maybe the October 4th meeting. I'm just putting it out there as to a good time for an in-person meeting. Trustee Adams?

[1:47:41] Trustee Stamford: i

[1:47:43] Voice 15: think my preference is is the one with the executive committee okay um just because

[1:47:49] Voice 15: seeing people in person is it makes for easier chairing it's better

[1:47:55] Trustee Fast: better liaising better yeah

[1:47:58] Trustee Fast: yeah and if i

[1:48:00] Trustee Fast: could say october 5th would be within two weeks before the election then usually

[1:48:05] Trustee Fast: trustees that are running for re-election are pretty busy and it's

[1:48:08] Trustee Stamford: also that nasty september

[1:48:10] Trustee Stamford: time where we were just coming out of september which is crazy busy so um um i'd like to suggest

[1:48:19] Trustee Stamford: the july 12th um as our in-person meeting so um would somebody like to make the motions

[1:48:32] Trustee Fast: i'll make them um that the islands trust conservancy board adopt the proposed meeting

[1:48:37] Trustee Fast: dates for the 2022 uh calendar year as presented and that the islands trust conservancy board

[1:48:44] Trustee Fast: direct staff to schedule the 2022 islands trust conservancy board uh meeting i'm

[1:48:53] Manager Emmings: wondering if we

[1:48:53] Manager Emmings: can make these a separate resolution okay okay so i moved

[1:48:57] Trustee Stamford: that first one okay seconder uh trustee

[1:49:02] Trustee Stamford: Adams all those in favor raise your hand and that passes and number two I'll

[1:49:12] Voice 6: just try and pull up

[1:49:13] Voice 6: the dates for that so we

[1:49:15] Voice 6: can see trust you

[1:49:27] Trustee Stamford: fast you want to read those ones I

[1:49:29] Trustee Fast: just lost the oh

[1:49:31] Trustee Fast: do we want to say the word electronic in here or just to say meetings so

[1:49:39] Manager Emmings: these are the electronic

[1:49:40] Manager Emmings: meetings that would be held they

[1:49:43] Trustee Fast: would still be electronic

[1:49:44] Manager Emmings: they would just be hosted in the

[1:49:46] Manager Emmings: islands trust office in victoria okay

[1:49:49] Trustee Fast: um i would move that the islands trust conservancy board

[1:49:53] Trustee Fast: direct staff to schedule the 2022 islands trust conservancy board meeting dates of uh january 25th

[1:50:00] Manager Emmings: march let's start with march because january we can't do because we don't have our bylaw in place

[1:50:05] Manager Emmings: yet okay

[1:50:06] Trustee Fast: march 15th may 24th july 12th uh no no

[1:50:13] Manager Emmings: sorry i'm in the middle of typing and if you want

[1:50:15] Manager Emmings: to see it up on the screen i can do that no

[1:50:17] Trustee Fast: no it's fine um march 15th may 24th and october 4th

[1:50:25] Voice 6: that's it yeah as

[1:50:28] Trustee Fast: electronic meetings and list victoria office boardroom as the public meeting

[1:50:33] Trustee Fast: meeting location so I've left out July 15th because that's going to be an in-person and I've

[1:50:40] Trustee Fast: left out November 22nd because that's the new new board new board so you might want to do that in

[1:50:46] Trustee Fast: person so

[1:50:48] Manager Emmings: we've left off January 25th and July 12th

[1:50:52] Trustee Fast: and November 22nd I left off November 22nd

[1:50:56] Trustee Fast: too because I thought that might be and we hadn't discussed whether the new board would meet as an

[1:51:01] Trustee Fast: an in-person meeting seems like a good idea um

[1:51:08] Manager Emmings: so then we would go back to executive to financial

[1:51:11] Manager Emmings: planning committee and say we have scheduled two in-person meetings instead of the one that

[1:51:16] Manager Emmings: they requested us to do well

[1:51:19] Trustee Fast: it's just because we hadn't talked about whether i mean maybe we'll be

[1:51:24] Trustee Fast: all the same people i don't know um we could do it electronically i

[1:51:29] Trustee Stamford: think we can say it can be an

[1:51:31] Trustee Stamford: electronic meeting it doesn't matter who's on the board as far as the elected trustees okay

[1:51:38] Trustee Fast: then uh i'll just uh add the words november 22nd to that motion number two and

[1:51:46] Trustee Stamford: if the new board

[1:51:47] Trustee Stamford: wants to meet in person then they can work it out from there yeah okay i

[1:51:53] Trustee Stamford: just we hadn't discussed it

[1:51:54] Voice 7: everybody um

[1:51:57] Trustee Stamford: not hearing anything do i have a seconder for that trustee fenton okay and all

[1:52:10] Trustee Stamford: those in favor um raise your hand and that passes thank you and um so

[1:52:18] Trustee Stamford: that's the time here it's 20

[1:52:21] Trustee Stamford: after 12 and originally i've got

[1:52:24] Trustee Stamford: one more oh yeah sorry we do yeah you're

[1:52:28] Trustee Fast: at the islands trust

[1:52:28] Trustee Fast: trust conservancy board direct staff to schedule one in-person meeting on uh that date that's just

[1:52:35] Trustee Fast: gone july my

[1:52:38] Manager Emmings: request to january 25th oh yes thank

[1:52:41] Trustee Fast: you january 25th and july 12th 2022 i move that

[1:52:47] Trustee Stamford: okay and a seconder um trustee adams and if there's no other questions i'll call the vote

[1:52:57] Trustee Stamford: all those in favor and that passes unanimously thank you okay now we're back to um what time

[1:53:08] Trustee Stamford: did we have for for lunch scheduled i think we're

[1:53:12] Manager Emmings: talking about oh i actually don't remember it's

[1:53:17] Manager Emmings: It's either 12.20 or 12.40.

[1:53:19] Manager Emmings: 12.40.

[1:53:20] Manager Emmings: Are

[1:53:21] Trustee Stamford: people okay about going to 12.40?

[1:53:27] Trustee Stamford: Okay.

[1:53:29] Trustee Stamford: Okay.

[1:53:30] Trustee Stamford: If it gets too much, just let us know what we are going to try and move forward to at 12.40.

[1:53:35] Trustee Stamford: So our next one is the Salish Sea Ecosystems Conference.

[1:53:39] Trustee Stamford: You can find that on page 92.

[1:53:42] Trustee Stamford: And we have a recommendation we've had.

[1:53:47] Trustee Stamford: And well, anyways, I'll let Manager Emmings speak to this.

[1:53:53] Manager Emmings: Yeah, so this is just a training opportunity for board members.

[1:53:56] Manager Emmings: We do have a training budget for the ITC board, but we do need a resolution on the books because of policy that would endorse attendance of the board members and also expenditure of funds to go to any conferences.

[1:54:10] Manager Emmings: So I did circulate the Sailor Sea Ecosystem Conference to the ITC board.

[1:54:17] Manager Emmings: I did get interest expressed from Trustee Smith and also from Chair Stamford in attending.

[1:54:25] Manager Emmings: But this is also the opportunity for other board members to maybe put forward their interest.

[1:54:30] Manager Emmings: And essentially, we will adjust the resolution to include whichever trustees wish to go and the amount of dollars that would be allocated to that.

[1:54:39] Manager Emmings: this is a fairly easy access conference um in that it will be provided remotely uh so it's

[1:54:47] Manager Emmings: digital attendance um and it i've been to it many times and it tends to have some really great

[1:54:52] Manager Emmings: sessions um around marine ecosystems but also the intersection between um terrestrial or land

[1:54:59] Manager Emmings: and the ocean and its impacts on the ocean so i have found it despite the fact that we do most

[1:55:04] Manager Emmings: of our conservation land-based i have found this conference very valuable in looking at those

[1:55:08] Manager Emmings: linkages and how the work we do on islands in the Salish Sea can actually have a good impact

[1:55:15] Manager Emmings: on the marine ecosystems as well. So that's just my recommendation in terms of the quality that

[1:55:20] Manager Emmings: is usually there. It's also a cross-border conference so we get a lot of our colleagues

[1:55:25] Manager Emmings: up from Washington state speaking about issues that are happening around there and it tends to

[1:55:30] Manager Emmings: get creative juices going because of course they approach things with a slightly different

[1:55:34] Manager Emmings: set of governance rules so I have found it very valuable.

[1:55:39] Trustee Fast: Thank you. Trustee Fast. Yep just that

[1:55:44] Trustee Fast: I'd like to express interest I went last year participated in the online version it was very

[1:55:48] Trustee Fast: useful and so I'd like to put my name in the pot for the 50 bucks or whatever it is registration

[1:55:55] Trustee Fast: that's a good a good value for money thank you anyone else trustee Fenton tried

[1:56:06] Trustee Fenton: to get my

[1:56:07] Trustee Fenton: doesn't come across my screen my handle electronic one um yes I'm interested I

[1:56:14] Trustee Fenton: attended last year and I was going to attend I believe it was with uh chair Stanford but we

[1:56:21] Trustee Fenton: yeah

[1:56:21] Voice 7: sent

[1:56:23] Trustee Fenton: home or kept it home but actually

[1:56:25] Trustee Fenton: that worked out pretty well it was an excellent

[1:56:26] Trustee Fenton: that was our

[1:56:28] Trustee Stamford: first thing that was cancelled wasn't it little did we know

[1:56:33] Trustee Fenton: but yes so please put me on the list okay

[1:56:37] Trustee Stamford: so uh seeing no other uh volunteers uh for training

[1:56:45] Trustee Stamford: um or conference attendance would somebody like to read the motion that's up on the screen right

[1:56:52] Trustee Stamford: now trustee fast now can you

[1:56:57] Trustee Fast: um on the islands trust conservancy board approve attendance at the

[1:57:00] Trustee Fast: uh salish sea ecosystem conference for trustees fast fenton stamford and smith and allocate up

[1:57:06] Trustee Fast: to 200 for registration uh seconder uh

[1:57:12] Trustee Stamford: trustee smith all those in favor raise your hand and

[1:57:19] Trustee Stamford: And that passes unanimously. Thank you very much. Okay. And moving on. We're doing okay here.

[1:57:30] Trustee Stamford: We've got a bit of a big one here, but we might be able to pull it off.

[1:57:36] Trustee Stamford: The ITC workloads and projects briefing on page 94.

[1:57:44] Manager Emmings: Well, I can take this one.

[1:57:47] Voice 9: Oh, good.

[1:57:49] Manager Emmings: So I wanted to begin this one just to say that how exciting the last few years at ITC have been.

[1:57:57] Manager Emmings: We have been doing some amazing projects. Our staff are working incredibly hard and I've just

[1:58:02] Manager Emmings: been in awe of what staff have been producing in terms of work and their dedication to getting

[1:58:08] Manager Emmings: things done and making sure that the ecosystems that they're protecting are well protected and

[1:58:14] Manager Emmings: And also that moving forward, we're taking, you know, we're

[1:58:18] Manager Emmings: thinking ahead to what's coming down the pipe.

[1:58:20] Manager Emmings: So I wanted to begin with that because I do think that that is the driving force behind how busy we are essentially is that we are all very dedicated in the work that we're doing and are really driven in a passionate way to try and preserve ecosystems of the Islands Trust area.

[1:58:36] Manager Emmings: area. What I have been noticing, and I should say that I am really just sinking into this role as

[1:58:44] Manager Emmings: manager at the moment. And I'm, you know, the first few years, we're really learning the position

[1:58:50] Manager Emmings: and coming to understand the organization and how it functions and also managing some

[1:58:54] Manager Emmings: staff changeovers and 11 hiring processes. So what I feel is happening now is I'm sort of playing

[1:59:04] Manager Emmings: catch up with what it might be to look ahead and to think about how to manage workloads and

[1:59:14] Manager Emmings: stress levels, to be fair, going forward for the organization. So I took a few moments to pull this

[1:59:21] Manager Emmings: together for this meeting, but what I would like to do is just leave this as a little nugget for

[1:59:26] Manager Emmings: the board to sort of chew on over the holidays, and then to come back in January with some

[1:59:32] Manager Emmings: suggestions of how we can actually go with purpose into the next few years of work at the ITC.

[1:59:41] Manager Emmings: So in doing that, I looked back at the last three years because that's how long I've now been in

[1:59:46] Manager Emmings: this position as manager and realized how much change we've had. A lot of staff changes, like I

[1:59:54] Manager Emmings: said, a lot of hiring process. We've also had a lot of introduction of new administrative systems,

[1:59:58] Manager Emmings: which I'm not sure.

[2:00:00] Manager Emmings: sure how much the board is aware of that because they tend to be systems that are happening in the

[2:00:04] Manager Emmings: background and they help us to do our work. But essentially there's been a lot of labor put into

[2:00:10] Manager Emmings: trying to bring in new systems for managing workload. And one of the things that's of course

[2:00:16] Manager Emmings: popping up is there are sort of little glitches that we need to work through. We need to make

[2:00:19] Manager Emmings: sure people are trained properly. We need to try to fix places where we're finding gaps because as

[2:00:25] Manager Emmings: you start to apply systems you start to notice gaps in places where they just need to be shifted

[2:00:31] Manager Emmings: so I wanted to let you know that we had you know we do have a new website we which we probably need

[2:00:36] Manager Emmings: to go back and review and do some revisions on we have a new contact database that we're using

[2:00:41] Manager Emmings: our old one aged out so and this is a really important feature of our work it's how we track

[2:00:46] Manager Emmings: our conversations with landowners because a lot of them come to us you know at one point and then

[2:00:52] Manager Emmings: And they have ongoing conversations that don't result in a conservation donation or some kind of donation until, you know, five, 10 years down the line.

[2:01:00] Manager Emmings: So we try to make sure that we track those conversations, both for our memory, but also because we do have staff turnover and it's important to have that.

[2:01:07] Manager Emmings: So because we have that new database, we had to transition all our old data in.

[2:01:11] Manager Emmings: And of course, there are some glitches and there's also some staff training that needs to happen around that on an ongoing basis.

[2:01:17] Manager Emmings: We are also in the process of doing a lot of revision to our, our applications database and and how that connects in with our mapping system, and how we track our property management through that portal so that's another sort of administrative thing

[2:01:34] Manager Emmings: that's happening um and then of course we all needed to move to work from home and we're doing

[2:01:40] Manager Emmings: things like implementing vaccine mandates and work from home agreements um and also managing things

[2:01:47] Manager Emmings: like electronic meetings and all of those are sort of you know there

[2:01:51] Manager Emmings: there are pieces that need to be

[2:01:52] Manager Emmings: worked through on an ongoing basis for that um despite all of this we've had really motivated

[2:01:59] Manager Emmings: staff and so we've done things like established a new species at risk program we're trying to

[2:02:04] Manager Emmings: tackle really big topics like climate change and reconciliation and do that meaningfully.

[2:02:11] Manager Emmings: And also expanding areas of fund development and donor recognition and ecosystem restoration

[2:02:18] Manager Emmings: because we've been getting some funds in to help us do that work. So all that to say,

[2:02:24] Manager Emmings: we've been kind of in a time where we're seeing some systems that need some fixing,

[2:02:30] Manager Emmings: but also where we're doing these really big topic areas of work and trying to figure out how to move

[2:02:36] Manager Emmings: forward in a good way. So I kind of gave a little overview of some of the accomplishments over the

[2:02:41] Manager Emmings: last little while. It's been really great what everybody's been doing. The number of plants in

[2:02:48] Manager Emmings: the ground, I counted, I didn't put that in here, but the other day I had to count the number of

[2:02:51] Manager Emmings: plants we put in the ground in our restoration projects, and it's more than 7,000 plants.

[2:02:56] Manager Emmings: There's just amazing work being done. But what I'm recognizing is that it's probably time to sit back and just take stock and try to think moving forward how we can manage workloads. I'm noticing a lot of, I'm concerned a little bit about staff burnout going forward and I want to make sure that we have the energy to carry forward some of the commitments that we've made.

[2:03:17] Manager Emmings: So in identifying some of the gaps, as I mentioned, we do have some need for updated policies and procedures in a number of areas.

[2:03:29] Manager Emmings: We need some work with respect to training and working with new staff, especially to make sure that we're covering off all the things that they need to learn as they come on and begin work with us.

[2:03:40] Manager Emmings: um we also because we've also been adding staff and doing some changes there we need to actually

[2:03:46] Manager Emmings: look at all of our job profiles and start to re-evaluate that and who's doing what so these

[2:03:52] Manager Emmings: are really housekeeping things that need to begin happening but all take time um so what i'd like to

[2:03:59] Manager Emmings: look towards in january is bringing to you some suggestions for ways to manage workloads and make

[2:04:06] Manager Emmings: sure that we are all able to do our work within a reasonable time frame and and that we're

[2:04:13] Manager Emmings: prioritizing things in the way that the board wants us to prioritize things and i suspect that

[2:04:18] Manager Emmings: there may be some tricky conversations that need to happen around that in particular around things

[2:04:22] Manager Emmings: like when we get applications for conservation where are we saying no um will we be doing

[2:04:29] Manager Emmings: conservation covenants on lands that are already protected as nature reserves that our partners

[2:04:34] Manager Emmings: have protected? How do we move forward with our reconciliation program, given that it is actually

[2:04:40] Manager Emmings: going to add a fair bit of work, important work, to everybody's workloads? How do we move forward

[2:04:46] Manager Emmings: with our climate change project, given that that is also really important? And what things get

[2:04:52] Manager Emmings: put on hold in order to allow that? And if we don't want to put anything on hold,

[2:04:58] Manager Emmings: what we do to get the extra resources that we're going to need?

[2:05:02] Manager Emmings: So I wanted to provide that as a bit of background.

[2:05:04] Manager Emmings: I hope you had a chance to look through it.

[2:05:07] Manager Emmings: I'm also really receptive to ideas from the board.

[2:05:10] Manager Emmings: Of course, we're planning to gather as staff in December to talk about some procedures,

[2:05:15] Manager Emmings: and I'm hoping also to gather staff to talk about work programs going into 2022.

[2:05:22] Manager Emmings: So we're hoping to come to you with some suggestions, but we're also very open to hearing what your

[2:05:28] Manager Emmings: priorities are and where you would like us to put our energy.

[2:05:31] Manager Emmings: So I'll just leave it there and take any questions.

[2:05:36] Trustee Stamford: Any questions or comments from trustees?

[2:05:42] Trustee Stamford: How about I start just, I just want to commend all the staff for just their level of commitment

[2:05:52] Trustee Stamford: to the cause here, especially the group that we're working with.

[2:05:58] Trustee Stamford: They're so professional and there just doesn't seem to be any time where they're not reachable.

[2:06:05] Trustee Stamford: which does concern me a little bit, but the, you know,

[2:06:09] Trustee Stamford: as a policy board,

[2:06:10] Trustee Stamford: we have to trust that our staff have the training and expertise to know

[2:06:17] Trustee Stamford: how to deal with this. And I just want to,

[2:06:20] Trustee Stamford: one of the examples that I have is as chair,

[2:06:23] Trustee Stamford: I'm being signing off on quite a bit of real estate activity and anybody

[2:06:28] Trustee Stamford: that's involved with real estate knows that there is no time off limits for

[2:06:34] Trustee Stamford: for real estate transactions. And so even though Kate's been on holidays, um, Catherine has been

[2:06:41] Trustee Stamford: away or anybody involved with any of some of the real heavily duty, uh, detail work like Coraline,

[2:06:49] Trustee Stamford: um, they are there, they're there at nine o'clock at night. They're there on Saturdays and just to

[2:06:56] Trustee Stamford: make sure we get the stuff signed. And that's just a very small part, but labor intensive part

[2:07:00] Trustee Stamford: part of what they're doing so um any way we can think to help i guess part of our um view kate is

[2:07:11] Trustee Stamford: um we don't know what options you have and i guess we'll be able to see that in in the next meeting

[2:07:18] Trustee Stamford: um you know because you have certain constraints about how the covenants are written how many times

[2:07:25] Trustee Stamford: you have to go and visit them also with how the contract with the labor contractors works so we

[2:07:32] Trustee Stamford: know there's a number of constraints but anyway we can support making sure that people have time off

[2:07:41] Trustee Stamford: and that we are getting the right priorities for for this organization and on our part we will

[2:07:50] Trustee Stamford: continue to push for the support at the trust council level and i know that several of us will

[2:07:56] Trustee Stamford: be going forward uh next week to to make sure that our budgets are protected and things like that so

[2:08:03] Trustee Fast: trustee fast yeah thank you i um i just want to thank you for this really um uh succinct

[2:08:15] Trustee Fast: two-page report that kind of sums up some of these uh big themes over three years

[2:08:22] Trustee Fast: and um i think it's really good to have that in front of us um my remark is after uh uh last week

[2:08:32] Trustee Fast: and this uh is i think change is actually going to be accelerating so because of the landslides

[2:08:41] Trustee Fast: in the flooding and the climate, I think we may have to accelerate any activities and or

[2:08:50] Trustee Fast: responses or shall I say reactions to climate emergency. And the same with

[2:08:56] Trustee Fast: with reconciliation, because I can see that escalating to maybe, maybe not, but it just in

[2:09:05] Trustee Fast: the past two weeks. Those are a couple of things I'm watching for. I don't think we can count on

[2:09:10] Trustee Fast: the pace to be uh uh even or even um accelerating at the same rate we may see some uh exponential

[2:09:24] Trustee Fast: kinds of bigger changes and we should just be prepared for that so that's just my my comment is

[2:09:31] Trustee Fast: um whether whether some of these changes will accelerate or whether we need to be especially

[2:09:37] Trustee Fast: alert for changes in direction or or responses that we it's not all going to be smooth and

[2:09:44] Trustee Fast: incremental thank you yeah

[2:09:46] Voice 7: any

[2:09:48] Trustee Stamford: other comments so so what I go ahead Risa yeah

[2:09:55] Trustee Smith: I do have to say

[2:09:56] Trustee Smith: because I'm new I think this is the most impressive group of people I you know the quantity and

[2:10:03] Trustee Smith: quality of work is really astounding and so I think we do have to worry about the health and

[2:10:11] Trustee Smith: well-being of the staff and I am very concerned about that so I and also about what trustee fast

[2:10:18] Trustee Smith: just said so thank you for this Kate and for all your briefings that are so concise and easy to

[2:10:24] Trustee Smith: understand and we've got to help them not burn out because we want to keep these people they're

[2:10:32] Trustee Smith: they're keepers.

[2:10:33] Trustee Stamford: Thank you. Thank you, Trustee Adams.

[2:10:36] Voice 15: Yeah, I just want to echo some of the

[2:10:39] Voice 15: remarks about dedication of the staff and the quality of work, you know, it's just very, very

[2:10:46] Voice 15: good. And always has been in my experience, just something that's really impressive with the

[2:10:52] Voice 15: Islands Trust Conservancy staff. And I guess I wanted to just say, in terms of staff reports

[2:11:01] Voice 15: and recommendations and and all that kind of stuff we're getting i would encourage staff to you know

[2:11:07] Voice 15: never be hesitant to tell us the amount of work that's involved and you know when something

[2:11:14] Voice 15: additional can't be taken on and you know sometimes it's easier for us to just tack on a little thing

[2:11:19] Voice 15: at the end of a resolution and you know we really need you to constantly be kind of saying hey wait

[2:11:26] Voice 15: wait a minute, that's an extra 10 hours of work that we don't have someone to do or whatever.

[2:11:31] Voice 15: So I just think that that, you know, always needs to be something in the staff reports. You know,

[2:11:37] Voice 15: where is this? How can we do it? Do we have the resources to do it? Is there something else that

[2:11:41] Voice 15: needs to be delayed in order to do this new thing we're asking you to do? And so please don't be

[2:11:47] Voice 15: shy. Please let us know. Yeah,

[2:11:51] Trustee Stamford: that's good. And maybe as a board, we should be thinking about

[2:11:55] Trustee Stamford: what we're willing to pull back on and that may mean um covenants or conservation opportunities

[2:12:04] Trustee Stamford: that are coming down the line are we willing to just put them on hold for x amount of time

[2:12:10] Trustee Stamford: and and have that communication out there that maybe they're not going to be processed for a

[2:12:17] Trustee Stamford: certain number of months or years so that's something to think about and other opportunities

[2:12:23] Trustee Stamford: we can see to just rationalize how we're moving forward because we are tumbling forward um and

[2:12:32] Trustee Stamford: you're right you're bringing up climate change and reconciliation um some things may have to

[2:12:39] Trustee Stamford: come off the table at least temporarily so yeah trustee fenton did you have anything to add

[2:12:46] Trustee Stamford: well

[2:12:48] Trustee Fenton: the one thought just with that notion of climate change and reconciliation i think we

[2:12:52] Trustee Fenton: need to strive to try to keep them once again overarching not siloed um it's easy to sort of

[2:13:00] Trustee Fenton: get distracted in when we're trying to figure it out but really it just just has to just become

[2:13:06] Trustee Fenton: our new nomenclature moving forward and sort of um try not to make it into more work but change

[2:13:14] Trustee Fenton: how we do our work every day so that we can do little changes over time they'll get us there in

[2:13:23] Trustee Fenton: the long run right we're on a marathon here it's gonna just have to pace it um but my support all

[2:13:31] Trustee Fenton: of the comments that have been made um to staff and to kate and her sort of official role um and

[2:13:38] Trustee Fenton: it's going to be nice to hear from you in that perspective from that perspective right you've

[2:13:43] Trustee Fenton: had time to think about this and bring it back to us and um with a fresh forward-looking

[2:13:51] Trustee Fenton: um lens and we'll be happy to have the conversation and it's uh yeah if

[2:13:55] Trustee Fenton: the door stays

[2:13:57] Trustee Fenton: open thank you

[2:13:58] Trustee Stamford: thanks

[2:13:59] Trustee Fast: uh

[2:14:00] Trustee Stamford: trustee fast any final comments just

[2:14:03] Trustee Fast: a final comment was um i was

[2:14:06] Trustee Fast: surprised at the 11 hiring processes and various leaves and uh i think it would be interesting to

[2:14:14] Trustee Fast: of look at this uh across the trust um so maybe i'll i'll talk to you later about bringing this

[2:14:19] Trustee Fast: to executive committee and uh seeing if this is the same kind of level of turnover happens

[2:14:27] Trustee Fast: um trust-wide or whether this is or do you have a sense of that um

[2:14:35] Manager Emmings: my sense is that there has been

[2:14:37] Manager Emmings: a fair bit of staff turnover in the last few years but i couldn't call you know comment on

[2:14:43] Manager Emmings: the numbers for other units um i will say that those 11 hiring processes some of them are more

[2:14:48] Manager Emmings: creatively done because we can in some instances temporarily appoint people into positions and so

[2:14:54] Manager Emmings: we have done some of that so they haven't all been full-blown processes but they've all been

[2:14:59] Manager Emmings: movement of people

[2:15:00] Trustee Fast: um

[2:15:01] Manager Emmings: into positions yeah

[2:15:03] Trustee Fast: because i'm just thinking this is also a time with with

[2:15:07] Trustee Fast: With COVID and people working from home and things, I also anticipate a lot of changes in people moving around.

[2:15:18] Trustee Fast: So that may, let's keep an eye on that too.

[2:15:23] Trustee Fast: Hopefully not in your team.

[2:15:24] Trustee Fast: I think you've got a really strong team.

[2:15:26] Trustee Fast: I don't mean anything negative by that.

[2:15:28] Trustee Fast: Just that if we can manage to keep it down to this kind of level, that would be great.

[2:15:34] Trustee Fast: But that's a high level.

[2:15:35] Trustee Fast: Thank you.

[2:15:37] Trustee Fast: Well done.

[2:15:40] Trustee Stamford: so on that note um i is it okay if we consider having our lunch break now and i'm just wondering

[2:15:48] Trustee Stamford: kate could we do it to half an hour rather than 45 minutes given that we had that difficulty

[2:15:54] Trustee Stamford: at the beginning yeah and here i

[2:15:56] Trustee Stamford: am just bumping right into staff time again just

[2:15:59] Trustee Stamford: exactly what i said i wouldn't do um but if it's okay i think if we can do half an hour that would

[2:16:06] Trustee Stamford: would help us get out of the meeting all the earlier.

[2:16:11] Trustee Stamford: I think I'm

[2:16:12] Manager Emmings: okay with that.

[2:16:13] Manager Emmings: Okay.

[2:16:14] Trustee Stamford: Is everybody else okay? We're ready for a break.

[2:16:17] Trustee Stamford: Come back in half an hour and continue with our public meeting. Okay.

[2:16:23] Trustee Stamford: Thanks very much. And we'll see you.

[2:16:27] Trustee Stamford: We'll see you all at a

[2:16:29] Voice 7: quarter after one. Thank you.

[2:49:36] Voice 7: hi everyone so

[2:49:42] Trustee Stamford: this has been a learning experience for using one note uh printing it to pdf literally

[2:49:50] Trustee Stamford: cut it into about 15 little pieces and they shuffled all around through the agenda

[2:49:56] Trustee Stamford: i don't think i could have made

[2:49:58] Voice 7: it worse if i tried ghetto

[2:50:04] Trustee Fenton: experiences from my end

[2:50:09] Trustee Fenton: terrible i'm not sure why it does that

[2:50:15] Voice 7: um so are we at updates now let

[2:50:23] Trustee Stamford: me just see where we're at okay we're at correspondence

[2:50:29] Trustee Stamford: and we have that letter from the lady from um gabriela go ahead risa sorry

[2:50:41] Trustee Smith: do we do the

[2:50:42] Trustee Smith: bullcap thing or we're not bulk bullkill we're

[2:50:46] Trustee Stamford: not doing that

[2:50:46] Trustee Smith: yeah i

[2:50:47] Trustee Stamford: don't think we're there

[2:50:48] Trustee Stamford: yet are we oh

[2:50:50] Trustee Smith: okay i thought

[2:50:51] Trustee Fast: we were but maybe i missed something here i think we're at 5.3

[2:50:55] Trustee Fast: the letter from a margaret taylor correspondence yeah

[2:51:01] Manager Emmings: so this letter came sorry through the chair

[2:51:06] Manager Emmings: okay um this letter came through the door late last week um but because we were having a board

[2:51:12] Manager Emmings: meeting and it's addressed to the board uh i've added it to the agenda for today with the consent

[2:51:17] Manager Emmings: of Chair Stamford. I did have a conversation. I hope you all had a chance to read it. It

[2:51:22] Manager Emmings: just went out to all of you. It's a lovely handwritten letter. And she's expressing

[2:51:29] Manager Emmings: concern about the level of development happening on Gabriola. Margaret Taylor is a donor of ours.

[2:51:37] Manager Emmings: So she donated a nature reserve on Gabriola called Burns Acres that we manage over there.

[2:51:44] Manager Emmings: there. And I did have a lovely conversation with her last week just to follow up on her letter and

[2:51:51] Manager Emmings: her concerns and to kind of ask her if she would like any action from the board. I think she's

[2:51:57] Manager Emmings: just trying to, from what she has indicated to me, she just wants to kind of start sounding the

[2:52:03] Manager Emmings: alarm for what's happening over there. And I asked her if she would like me to forward her

[2:52:10] Manager Emmings: her letter to the local trust committee and the trustees over there um and she did say to please

[2:52:15] Manager Emmings: do that um and so i think what i will likely do is write a what my intent is is to write a letter

[2:52:21] Manager Emmings: of response to her thanking her for her letter uh letting her know about some of the work we're

[2:52:26] Manager Emmings: doing on gabriola including the the fact that we're working with gabriola land and trails trust

[2:52:31] Manager Emmings: right now on a landowner outreach program over there um in hopes that we can communicate about

[2:52:37] Manager Emmings: the importance of ecosystems on gabriola and um and let her know that we have shared her letter

[2:52:43] Manager Emmings: with the local trust committee just just make them aware of her concerns and put it on the

[2:52:47] Manager Emmings: the public record over there any

[2:52:52] Trustee Stamford: comments from staff trust are from trustees trustee fast

[2:52:57] Trustee Fast: yeah i would like to move that um islands trust conservancy board uh uh direct staff or request

[2:53:03] Trustee Fast: staff to uh forward a copy of the letter to the gabriola local trust committee um

[2:53:13] Trustee Stamford: and can i add

[2:53:15] Trustee Stamford: to that that's why i kind of left the period off the end

[2:53:17] Voice 9: and

[2:53:20] Trustee Stamford: that the island trust conservancy

[2:53:24] Trustee Stamford: board chair

[2:53:25] Trustee Stamford: respond to

[2:53:31] Voice 7: Margaret Taylor.

[2:53:36] Voice 7: I think

[2:53:44] Trustee Stamford: just to follow up,

[2:53:46] Trustee Stamford: you've talked to her.

[2:53:49] Trustee Stamford: I think a letter coming

[2:53:50] Trustee Stamford: from the board chair would be

[2:53:52] Trustee Stamford: appropriate given her

[2:53:54] Trustee Stamford: position as

[2:53:56] Trustee Stamford: a donor. And of course

[2:54:00] Trustee Stamford: I would pass it through you guys

[2:54:02] Voice 6: first.

[2:54:04] Voice 6: Thank you.

[2:54:08] Voice 6: Do you want to add

[2:54:09] Manager Emmings: that into, or sorry, whoops, I'm, it's not looking good.

[2:54:12] Trustee Fast: Local trust committee, yeah.

[2:54:16] Manager Emmings: Oh dear.

[2:54:21] Manager Emmings: Do you want to make them separate or should we make them the same resolution?

[2:54:27] Manager Emmings: Whatever's easier.

[2:54:32] Trustee Fast: And that the chair, write a letter in response or

[2:54:45] Voice 8: something.

[2:54:51] Voice 7: Perfect.

[2:55:00] Trustee Stamford: Do I have a seconder on that?

[2:55:04] Trustee Stamford: Trustee Adams?

[2:55:05] Trustee Stamford: else if you have any more any questions or a follow-up on that seeing none all those in favor

[2:55:14] Trustee Stamford: okay that passes unanimously thank you trustee fast for forwarding that and now we're on to

[2:55:33] Trustee Stamford: updates for information um this is the report is this what's going to

[2:55:39] Trustee Stamford: to trust council this is what went to trust council in their package uh

[2:55:44] Manager Emmings: no the for the

[2:55:46] Manager Emmings: updates for information there's a few items in here the first is uh an executive committee

[2:55:50] Manager Emmings: update a verbal one from trustee oh okay one

[2:55:54] Voice 6: sure

[2:55:55] Trustee Fast: super quick super super sure well the schedule

[2:56:00] Trustee Fast: that i i talked about earlier is a draft schedule we'll see it all at trust council uh next week

[2:56:05] Trustee Fast: we'll see most of this at trust council next week and um uh stay tuned yeah

[2:56:14] Manager Emmings: um for

[2:56:15] Trustee Fast: anybody got any

[2:56:17] Trustee Fast: questions or anything i mean the trust policy statement uh news release has gone out about

[2:56:22] Trustee Fast: the next phase of the trust policy statement um there's uh changes to the islands trust act that

[2:56:29] Trustee Fast: have been announced and uh there's a bunch of press releases at the website that anybody can

[2:56:34] Trustee Fast: download or people can subscribe to um get it in their email we had a meeting of the executive

[2:56:42] Trustee Fast: committee uh a week ago or so and uh we'll have another one right before um trust council begins

[2:56:49] Trustee Fast: victoria on um tuesday yep

[2:56:54] Voice 9: okay

[2:56:58] Trustee Stamford: good do you have any questions any any of the board members

[2:57:03] Trustee Smith: no i just seem to be lost in the agenda a bit i i'm not sure where you are

[2:57:07] Trustee Smith: 5

[2:57:08] Trustee Stamford: .4.1 we're in updates for information 5

[2:57:13] Voice 9: .5 had something different too it

[2:57:16] Trustee Smith: doesn't but i don't

[2:57:17] Trustee Smith: see that okay we're still on the main agenda we're not in the um in camera

[2:57:24] Trustee Smith: in camera and then i have

[2:57:27] Trustee Smith: in my agenda right after the budget i have the briefing on bulk cap kelp we're

[2:57:34] Voice 7: not i'm just

[2:57:35] Trustee Smith: so yeah so

[2:57:36] Trustee Smith: there's there's i've got a hole somewhere

[2:57:38] Voice 6: okay so we're we're at updates for

[2:57:42] Voice 6: information on page

[2:57:44] Voice 6: 98 of the agenda if

[2:57:46] Voice 6: that

[2:57:48] Manager Emmings: helps it does

[2:57:54] Trustee Stamford: my apologies i'm kind of jumping back and forth here

[2:58:00] Manager Emmings: this

[2:58:00] Trustee Smith: where it says public acquisition updates is that what you're

[2:58:03] Manager Emmings: that's right yeah okay okay

[2:58:06] Trustee Smith: back up

[2:58:08] Trustee Stamford: just briefly kate um you had added in the page for sort of the update that goes to the

[2:58:15] Trustee Stamford: trust council um in the package i'm assuming that's where it's going it's

[2:58:21] Manager Emmings: the third quarter

[2:58:21] Manager Emmings: oh so that is actually an attachment to the previous brief briefing um that was

[2:58:27] Manager Emmings: oh okay

[2:58:29] Trustee Stamford: okay well i will ask you about that later then let's just move on

[2:58:34] Trustee Stamford: a public acquisitions report. Any highlights?

[2:58:40] Manager Emmings: I will turn to Catherine Martel for any updates

[2:58:44] Manager Emmings: about Bristol Mountain.

[2:58:45] Trustee Smith: Oh, maybe I should be, I've recused myself from this, so.

[2:58:49] Trustee Smith: Oh,

[2:58:50] Voice 4: well, there aren't actually any updates, so.

[2:58:52] Trustee Smith: Yeah. Okay, good.

[2:58:53] Voice 4: Okay, thanks.

[2:58:55] Voice 7: Don't leave now.

[2:58:56] Voice 7: yeah okay

[2:59:02] Trustee Stamford: so how about we just move on then if they're got anybody have any specific questions about the

[2:59:08] Trustee Stamford: um acquisitions update updates i see none we're at the public covenants report on page 100.

[2:59:17] Manager Emmings: i think the only thing that i will mention here is that we did sign and register the two covenants

[2:59:22] Manager Emmings: approved by the board in october it was a big rush to the finish and a big thank you to catherine and

[2:59:27] Manager Emmings: and to Coraline for

[2:59:28] Voice 6: making sure all the

[2:59:29] Manager Emmings: paperwork went in on time for both of

[2:59:31] Manager Emmings: those.

[2:59:33] Manager Emmings: And then we still have the fallout of the next steps for what we do when we

[2:59:36] Manager Emmings: take on properties, but a big thank you to both of them.

[2:59:39] Manager Emmings: And those will start to drop off your covenants updates list for next

[2:59:44] Manager Emmings: board meeting.

[2:59:47] Manager Emmings: Which ones were those Kate?

[2:59:48] Manager Emmings: The Moss Mountain.

[2:59:50] Manager Emmings: Right.

[2:59:50] Manager Emmings: A very large one on South Green,

[2:59:53] Manager Emmings: which is a really lovely donation of a covenant.

[2:59:56] Manager Emmings: and then the Paré bail, which is a covenant overrun.

[3:00:00] Manager Emmings: north pender right um so both of those there are updates in the um trust council package about

[3:00:06] Manager Emmings: those because those of course were follow-up action items because they relate to natural

[3:00:10] Manager Emmings: area exemption certificates right

[3:00:12] Trustee Fast: and we had the rwm on the first page yeah okay gotcha just checking

[3:00:16] Trustee Fast: thank you um

[3:00:19] Trustee Stamford: catherine discovered there were no lawyers on gambier well

[3:00:25] Trustee Stamford: Well, okay, so we're at budget report now, page 110.

[3:00:34] Trustee Stamford: Thank you.

[3:00:38] Manager Emmings: I think the only thing that I'm going to mention, unless there are any questions, is that we have managed to invest our restricted, a chunk of our restricted funds in what's called an impact GIC.

[3:00:52] Manager Emmings: So about a year ago, the board asked us to investigate more ethical investing.

[3:00:57] Manager Emmings: investing and with the help of director mobs we've been doing that and we had decided to move

[3:01:02] Manager Emmings: forward with these impact gics which we provided some information to the board at in last november

[3:01:10] Manager Emmings: so that has finally occurred and hopefully we'll be getting up it's not an not an amazing interest

[3:01:17] Manager Emmings: rate but it's a better interest rate than what we we had currently began been getting and a more

[3:01:23] Manager Emmings: more reputable way of investing i think yeah

[3:01:29] Trustee Stamford: um any other questions okay seeing none

[3:01:37] Trustee Stamford: um we're moving i'm

[3:01:40] Voice 15: just seeing uh no i'm just not seeing the uh package on kate's

[3:01:45] Manager Emmings: oh i'm so

[3:01:46] Manager Emmings: sorry did i not i've

[3:01:47] Voice 15: got it on my screen but i just thought i'd mention it in case others can't

[3:01:52] Voice 15: see it there

[3:01:53] Manager Emmings: we go are you seeing it now yeah thank you okay thank you for alerting me there

[3:02:00] Trustee Fast: but that kate what you were talking about the the invested funds do they show up on this they don't

[3:02:07] Manager Emmings: they are all scattered through all of on the bottom of the screen the restricted funds they're

[3:02:12] Manager Emmings: all scattered throughout that and we merge them and we're tracking them but they're all in one

[3:02:16] Manager Emmings: large investment so that we can try to get the best return thank

[3:02:20] Trustee Fast: you just want to make sure i

[3:02:21] Trustee Fast: wasn't missing something okay great okay

[3:02:26] Trustee Stamford: and so now we're on to the kilt mapping yes and i will

[3:02:33] Manager Emmings: turn this one over to katherine martel who's been working on this okay

[3:02:39] Voice 4: sorry my video is giving me

[3:02:41] Voice 4: problems today so this one's kind of short but sweet the board might remember oh well i hope you

[3:02:46] Voice 4: do that we talked about um the importance of bulk kilt mapping previously and the difficulties that

[3:02:53] Voice 4: we'd had finding an appropriate partner to do that or just some of the inherent challenging

[3:02:57] Voice 4: challenges in mapping bull kelp and um so we we joined up a partnership that was seeking funding

[3:03:04] Voice 4: the bc kelp resiliency project which was um it's out of dr maceira costa's lab at uvic we still

[3:03:11] Voice 4: have not heard back from that ncirc grant we're expecting to hear in the next month to six weeks

[3:03:17] Voice 4: whether or not that was a successful application so stay tuned on understanding the dynamics of

[3:03:23] Voice 4: bulk help through space and time however we did get an opportunity to join in with the eelgrass

[3:03:32] Voice 4: mapping work that islands trust had contracted to add on some bulk help mapping from the same

[3:03:38] Voice 4: aerial imagery. And so we are spending just shy of $5,000 for some image analysis to come up with

[3:03:50] Voice 4: certainly a snapshot in time of bull kelp presence from this past summer. And we'll,

[3:03:57] Voice 4: as I said, we're expecting that, maybe I didn't mention, we're expecting that soon as well,

[3:04:01] Voice 4: sometime in December or January, and hoping that will be a really good resource for looking at

[3:04:08] Voice 4: some of the impacts or avoidance of impacts along shorelines. Are there any questions?

[3:04:19] Voice 4: No

[3:04:19] Trustee Stamford: questions? I have a question. We have the, this is in this year's budget, is that right?

[3:04:28] Trustee Stamford: right? Yes. Okay. So I can't remember what our request is for next year. I'm just a little bit

[3:04:35] Trustee Stamford: concerned that this is the kind of thing that Trust Council may be niggling over next week.

[3:04:46] Trustee Stamford: So is there anything in, I can't remember if there's anything in the upcoming budget for

[3:04:51] Trustee Stamford: bulk help?

[3:04:51] Voice 4: For bulk help, no. This came out of our budget. The eelgrass came out of

[3:04:58] Voice 4: other budgets. Yeah.

[3:05:01] Trustee Stamford: Yeah, they still may be drilling down into our budget. So I'm just

[3:05:06] Trustee Stamford: trying to keep a handle on what

[3:05:09] Voice 4: I need. Sorry, I can answer this or Kate can probably do a better

[3:05:12] Voice 4: job.

[3:05:13] Manager Emmings: Well, what I can say is that we typically have a mapping budget of about $20,000. That's

[3:05:20] Manager Emmings: sort of a standing budget line. And that's where this is coming from. We haven't made any special

[3:05:24] Manager Emmings: special budget requests next year for mapping okay probably a good idea uh trustee fast

[3:05:31] Trustee Fast: hi yeah yeah i'm speaking to you now with my hat on as bolinas win chelsea local trust committee

[3:05:39] Trustee Fast: member um and will this mapping also take into account that area it

[3:05:46] Voice 4: is intended to be trust-wide

[3:05:48] Voice 4: very

[3:05:49] Trustee Fast: good thank you we just have a meeting coming up and so i'll i'll point them to this report

[3:05:52] Trustee Fast: Mayor Mrakas, Thank you, thank you, so

[3:05:57] Trustee Stamford: if there's new no other questions, we can move on oh go ahead sorry trustee Fenton

[3:06:05] Trustee Fenton: sorry no worries i'm just saying it was interesting timing on all this tpc because there was no other use for the deal grass monies this year or 50 grand back or put it back into.

[3:06:21] Trustee Fenton: Mayor Mrakas, Because there was no contractors.

[3:06:23] Trustee Fenton: just put back

[3:06:24] Trustee Fenton: the general revenues for other debt so bad timing there but uh sounds like this will

[3:06:30] Trustee Fenton: get us started and maybe this works out it'll lead to some projects maybe next year is that

[3:06:39] Trustee Fenton: on your radar does that make sense yeah

[3:06:42] Manager Emmings: so there is the eelgrass mapping project that

[3:06:45] Manager Emmings: the planning department started they are getting a product from the air photo interpretation as i

[3:06:49] Manager Emmings: and Catherine can correct me, but they're getting a product from the air photo and air imagery

[3:06:54] Manager Emmings: interpretation. But they won't be able, I'm not sure it'll be budget contingent, whether they

[3:07:01] Manager Emmings: are able to proceed with the more ground truthing, I think, or ocean truthing. That's right.

[3:07:08] Voice 4: And there was never, the intent was never to do any ocean truthing of the bull kelp phase. It was

[3:07:15] Voice 4: just going to be an air photo snapshot partly because of the delay until next year in theory

[3:07:20] Voice 4: or further years and your bulk help might have changed a lot anyway

[3:07:23] Trustee Fenton: okay thank you i know one

[3:07:26] Trustee Fenton: other connection uh the interconnectedness does this look at or are we are they or are we looking

[3:07:33] Trustee Fenton: at the upland sort of thinking about development up on the upland side of it and it's you know

[3:07:41] Trustee Fenton: ocean impact so other ways that this photograph or photography will actually allow us to sort of

[3:07:50] Trustee Fenton: think about that or is that something you know I don't try anything how we would use that to sort

[3:07:56] Trustee Fenton: of help us in our development planning um I

[3:08:00] Manager Emmings: can touch on that and Catherine I don't know if you

[3:08:02] Manager Emmings: want to add to it there are some local trust areas where there are restrictions on development that

[3:08:08] Manager Emmings: are linked to things like eelgrass and kelp. Not very many areas, I will say, but there are a few.

[3:08:16] Manager Emmings: And so these maps would be able to be linked into the local bylaws where those restrictions

[3:08:23] Manager Emmings: are in place and provide information for that to identify areas where they should be paying

[3:08:28] Manager Emmings: more attention. The intent is to make this mapping available on our internal mapping systems so that

[3:08:34] Manager Emmings: planners would have access to it when they're writing staff reports. For our purposes, we

[3:08:40] Manager Emmings: typically use it to help identify natural features that are of importance when we bring forward

[3:08:45] Manager Emmings: proposals for conservation areas, and then also for property management for managing areas upland

[3:08:51] Manager Emmings: from kelp and eelgrass beds.

[3:08:54] Voice 4: And then I just, in sort of the future phases of the climate

[3:09:00] Voice 4: impacts climate change impacts project when we're starting to look at um criteria for selection

[3:09:07] Voice 4: i think it might be important to understand if if owning the property that's adjacent to

[3:09:15] Voice 4: significant bulk help or eelgrass beds is possible those might be areas we want to target if that

[3:09:21] Voice 4: increases protection of that

[3:09:23] Voice 4: shoreline uh because of their potential to be storing sequestering and

[3:09:28] Voice 4: storing carbon and we said i know those are the wrong words to use but i don't remember what the

[3:09:32] Voice 4: right words are so

[3:09:35] Trustee Fenton: that's the proactive side of it so looking at the benefit of managing that's

[3:09:40] Trustee Fenton: right excellent okay thanks that you're uh yeah same lines that's great

[3:09:46] Trustee Smith: trustee smith do you have

[3:09:48] Trustee Smith: a comment yeah i do i just wonder why or maybe we do i misunderstood you kate do we make this

[3:09:54] Trustee Smith: mapping public? Because there's a lot of researchers on the whole coast, all the coasts of Canada,

[3:10:00] Trustee Smith: looking at eelgrass, bull kelp, and also tidal marshes and things like that. So it would be

[3:10:13] Trustee Smith: helpful if we're doing this if it was public or available to researchers more widely.

[3:10:18] Trustee Smith: We

[3:10:19] Manager Emmings: do typically put our mapping up on the map IT application, which is available for viewing.

[3:10:26] Manager Emmings: We have been talking with the mapping department about making certain data sets available through the website.

[3:10:31] Manager Emmings: That hasn't happened yet, but we do have a program where we do data sharing agreements and share data that way.

[3:10:38] Manager Emmings: And to be honest, our marine data sources are some of our most popular ones.

[3:10:43] Manager Emmings: the eelgrass mapping has been very popular and I suspect that the kelp mapping will be as well.

[3:10:49] Voice 4: And just to add to that, this last, I don't even think it's a year, I think it's only

[3:10:57] Voice 4: eight or nine months, we've shared the eelgrass data with no fewer than three federal government

[3:11:04] Voice 4: initiatives that are gathering it, including one which has, which involves a public platform

[3:11:12] Voice 4: form where all data are being shared now that's just for eelgrass it's not the bulk health

[3:11:16] Voice 4: but presumably next year we'll start getting requests for new federal bulk health programs

[3:11:23] Voice 4: last comment

[3:11:24] Trustee Stamford: trustee fast we can make it quick sure

[3:11:27] Trustee Fast: i was just uh wondering is there a place

[3:11:30] Trustee Fast: where we keep track of the number of requests because that's a pretty good number from federal

[3:11:35] Trustee Fast: perspective. And data sharing takes time and effort. So maybe if there was a metric,

[3:11:43] Trustee Fast: it kind of shows the role we play in the ecosystem of researchers and managers of

[3:11:48] Trustee Fast: natural areas as well. Might be an interesting metric to keep track of. I'll stop.

[3:11:56] Trustee Fast: Any last comments?

[3:12:00] Trustee Stamford: Risa, do you still have your hand up? No, okay.

[3:12:06] yeah

[3:12:06] Trustee Stamford: um trustee fenton just

[3:12:10] Trustee Fenton: this is a links to the trust council sort of the benefit of this

[3:12:13] Trustee Fenton: money that's being spent instead of being looked at as a burden this is actually part of the value

[3:12:20] Trustee Fenton: associated with the work and the money being spent so yeah

[3:12:25] Voice 7: or

[3:12:26] Trustee Fenton: ammunition for you next week

[3:12:29] Trustee Stamford: so speaking of ammunition we're now moving on to budget request if i'm not mistaken is that right

[3:12:39] Manager Emmings: Yes, this is primarily provided to the board to just keep you in the loop on what was provided to financial planning committee, based on resolutions that you made to approve your, your budget request in October.

[3:12:52] Manager Emmings: So this is the briefing that was provided to them it mirrors a lot of what the board saw in October, with some minor changes.

[3:13:00] Manager Emmings: changes. The big thing that I did want to flag is that the board had asked us in the last meeting

[3:13:06] Manager Emmings: to kind of reframe the business case for the new position that we're requesting, which is to

[3:13:12] Manager Emmings: split our communications and fundraising position into two, create a full-time communications

[3:13:17] Manager Emmings: position and a part-time fund development position. And the board asked us to really

[3:13:22] Manager Emmings: focus on the fact that what we really want is that fund development component, which keeps

[3:13:27] Manager Emmings: getting subsumed in the communications uh needs that we have so staff went forward with input from

[3:13:35] Manager Emmings: chair stamford and vice chair fast to just do that redrafting and we actually renamed the position

[3:13:42] Manager Emmings: to just fund development specialist as a part-time position and then tried to generate reframe it

[3:13:48] Manager Emmings: to show the need for that position especially considering the board had approved a fund

[3:13:54] Manager Emmings: development plan a couple of years ago a year and a half ago so that's um i'm providing that

[3:14:00] Manager Emmings: just to let the board know that that has happened so

[3:14:05] Trustee Stamford: i just i want to add as chair um

[3:14:08] Trustee Stamford: the financial planning committee is being faced with quite a large potential tax

[3:14:15] Trustee Stamford: uh increase the biggest that i've seen on the 12 11 12 years that i've been here 10 years

[3:14:24] Trustee Stamford: by far. And so the, the pressure was very high to start pulling back on various requests and

[3:14:34] Trustee Stamford: everyone pulled back on budget items. I think I felt like I was in a lifeboat throwing out

[3:14:42] Trustee Stamford: everything but the baby for a while there. One of the things that didn't get recommended,

[3:14:49] Trustee Stamford: and these are just recommendations through to Trust Council, because they do pass the budget,

[3:14:53] Trustee Stamford: it was um we were going to be included in a data um update that was going through to other parts

[3:15:03] Trustee Stamford: of the islands trust and we asked to be a part of it they've gotten a grant um through the

[3:15:10] Trustee Stamford: provincial ministry to to get some planning um modernizing done so we're not included in that

[3:15:18] Trustee Stamford: that in the recommendations. That's one of the reasons we're only having one in-person meeting

[3:15:24] Trustee Stamford: next year, next fiscal year. Each time the fundraising position has been targeted,

[3:15:31] Trustee Stamford: but thanks to fellow trustees and staff, so far we've managed to convey well how important that

[3:15:41] Trustee Stamford: fund development position is and going forward how much we need to keep our staff where they

[3:15:48] Trustee Stamford: are as far as being able to move forward so um i look forward to next week where we continue

[3:15:56] Trustee Stamford: that process any uh further comments or questions okay so i think we can move on

[3:16:09] Trustee Stamford: um are we at the end here let's have a look uh we've got uh six public comments and delegations

[3:16:17] Trustee Stamford: should we have anyone on the line at all no

[3:16:21] Voice 6: okay

[3:16:22] Trustee Stamford: we'll move on um there's no new business our next

[3:16:26] Trustee Stamford: meeting will be january 25th 2022 barring any other strange weather events and now we're ready

[3:16:34] Trustee Stamford: to move into the closed meeting can i get someone to read the motion to close our meeting go ahead

[3:16:43] Trustee Fast: i move that the meeting be closed to the public in accordance with the community charter part 4

[3:16:47] Trustee Fast: division 3 section 91e the acquisition disposition or expropriation of land or improvements if the

[3:16:53] Trustee Fast: board considers that disclosure could reasonably be expected to harm the interests of the island's

[3:16:57] Trustee Fast: trust insurgency board and that staff be invited to remain in the meeting seconder uh

[3:17:04] Trustee Stamford: trustee adams

[3:17:05] Trustee Stamford: all those in favor and that passes and this meeting is adjourned and we're moving into our

[3:17:14] Trustee Stamford: in-camera section but we just stay in this one like yes

[3:17:20] Manager Emmings: and we'll just give

[3:17:21] Manager Emmings: Coraline a moment to shut down public access in case people are

Islands Trust Conservancy Regular Meeting    ADOPTED Page 1 
November 23, 2021  
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
Tuesday, November 23, 2021 
10:00 am 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Board Members Present Doug Fenton, Board Member, attended electronically  
 Kate-Louise Stamford, Chair, attended electronically  
 Linda Adams, Board Member, attended electronically  
 Risa Smith, Board Member, attended in person  
 Sue Ellen Fast, Vice-Chair, attended electronically  
   
Staff Present Carla Funk, A/Strategic Fund Development  
 Clare Frater, Director, Trust Area Services, joined meeting at 11:35 
am 
Corlynn Strachan, Administrative Assistant/Recorder 
 
 Jaime Dubyna, Island Planner, joined the meeting at 11:10 am and 
left the meeting at 11:38 am 
 
 Jemma Green, Covenant Management & Outreach Specialist  
 Kate Emmings, Islands Trust Conservancy Manager  
 Kathryn Martell, Ecosystem Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 Wendy Tyrrell, Species at Risk Program Coordinator  
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:25 am and acknowledged that the meeting was 
being held electronically from locations across the treaty and unceded territories of the Coast 
Salish people. The meeting start was delayed due to technical difficulties. 
1.1 Staff Updates 
The Islands Trust Conservancy Manager welcomed Carmen Smith as the new acting 
Communications Specialist, noting she was not able to make this meeting, but will be introduced 
at the January 25, 2022 meeting. 
2. APPROVAL OF AGENDA 
The following addition to the agenda was presented for consideration: 
 Addition of Correspondence item 5.3.1 Letter from Margaret Taylor 
By general consent, the agenda was approved as amended. 
3. RISE AND REPORT 
There were no items for rise and report. 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 2 
November 23, 2021  
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of October 5, 2021 Regular Meeting Minutes 
By general consent, the Islands Trust Conservancy meeting minutes of October 
5, 2021 were adopted. 
Board members requested staff record how Board members attended the 
meeting on meeting minutes using “attended electronically” or “attended in 
person”. 
4.1.2 Approval of revised August 24, 2021 Special Meeting Minutes 
ITC-2021-046 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the revised Islands Trust 
Conservancy August 24, 2021 Special Meeting minutes. 
4.1.3 Moss Mountain NAPTEP Covenant Revision (Salt Spring) Resolution without 
Meeting (RMW) 
Recorded for information. 
ITC-2021-045 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board authorizes the Chair to sign the 
revised covenant with Gaylene Young, over the Land described as PID 
006-760-112, Lot 12, Sections 64, 65, 66, 67, and 68, South Salt Spring 
Island, Cowichan District, Plan 1914, through the Natural Area Protection 
Tax Exemption Program (NAPTEP). 
4.2 Follow-up Action List 
The Islands Trust Conservancy Board accepted the Follow-up Action List for information. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Revised Climate Change Project Charter – Request for Decision 
The Ecosystem Protection Specialist presented the project charter. The Islands 
Trust Conservancy Manager advised this is a phased project and the project 
charter is for the first stage of the project. 
Board members discussed contributions, mitigation and adaptation to climate 
change, criteria for projects, costs, and staff time. 
ITC-2021-047 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approves the revised Climate Change 
Impacts Project—Phase I Project Charter v2, with the following changes:  

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 3 
November 23, 2021  
The replacement of the purpose statement with the following: 
To conduct a pilot analysis of climate change impacts, including the 
opportunities for ITC properties to contribute to climate change mitigation and 
adaptation where possible, for 2—3 ITC Nature Reserves, as a first step in 
adapting ITC’s work to best protect local species and ecosystems through 
climate futures. 
 CARRIED 
5.1.2 ITC Nature Reserve Monitoring Report 2021 - Request for Decision 
The Property Management Specialist provided a summary of the report to 
Board members. 
Board members discussed scanning of cedar species and status of stream beds 
during future monitoring trips. Board members noted that islands are unique in 
their species assemblages; some species are notably absent, and these need to 
be considered in restoration planning.  Board members also noted impacts of 
climate change and invasive species, including holly. 
ITC-2021-048 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy accept the “Islands Trust Conservancy Nature 
Reserve Monitoring Report 2021,” as presented. 
CARRIED 
5.1.3 ITC Natural Area Protections Tax Exemption Program (NAPTEP) Monitoring 
Report 2021 – Request for Decision 
The Covenant Management and Outreach Specialist presented the report to 
Board members and identified three covenant breaches. 
Board members questioned if landholders who are not in compliance are 
agreeable to suggestions, and safety of visits. Staff noted most breaches are 
accidental and manageable through conversations and follow up with 
landowners. 
ITC-2021-049 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board accept the Islands Trust Conservancy 
NAPTEP Covenant Monitoring Report 2021 and direct staff to address breaches 
as identified in the report. 
CARRIED 
5.1.4 Conservation Proposal: Nighthawk Hill NAPTEP expansion (North Pender) – 
Request for Decision 
The Ecosystem Protection Specialist present the proposal to Board members 
and noted this is an extension of the current covenant. 
Board members and staff discussed legal costs, policy on property size, staff 
time required to pursue proposals, and ecological benefits. 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 4 
November 23, 2021  
ITC-2021-050 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the conservation proposal 
submitted by Andreas Nowak and Mary Reher to add approximately 1 ha to the 
existing NAPTEP conservation covenant over a portion of the land described as 
Lot 38, Section 7, Pender Island, Cowichan District, Plan 32261, Except Part in 
Plan 35333, PID 001-081-110, to protect small seasonal wetlands and 
connectivity to the already-protected mature dry Douglas-fir forests. 
CARRIED 
5.1.5 Species at Risk Project Charter – Request for Decision 
The Species at Risk Project Coordinator presented the request to Board 
members and provided an update on the project. 
ITC-2021-051 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the revised Species at Risk 
Program Project Charter, dated November 23, 2021. 
CARRIED 
5.1.6 Development Variance Permit Referral (Hornby) – Request for Decision 
The Islands Trust Conservancy Manager presented the referral to Board 
members. 
Board members discussed pool location, landowner motivation, potential risks 
to Garry oak habitat, questioned if the property owner is familiar with best 
practices for prairie oak (Garry oak) protection, and need for a buffer area. 
Island Planner Dubyna advised this application has not been presented to the 
Hornby Island Local Trust Committee yet, the owner’s intention is keeping 
distance between septic and the pool and planning staff share information on 
best practices with the landowner. 
ITC-2021-052 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to draft a letter to the 
Hornby Island Local Trust Committee regarding HO-DVP-2021.3: 
a. indicating that the Board recommends that the Development Variance 
Permit be declined because the distance of the proposed development 
from the Fischer Covenant is an insufficient setback from the protected 
prairie oak (Garry oak) habitat; and, 
b. recommending that the Hornby Island Local Trust Committee encourage 
the landowner to cancel their plans for construction of a pool in Garry 
oak habitat. 
CARRIED 
ITC-2021-053 
It was MOVED and SECONDED, 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 5 
November 23, 2021  
that the Islands Trust Conservancy Board direct staff to request that, should the 
Hornby Island Local Trust Committee proceed with approving Development 
Permit Application HO-DVP-2021.3, the applicant be required to: 
a. install a barrier within their property line that does not significantly 
shade the covenant area, is not a collision risk for birds, and prevents 
trespass into, and impacts to, the covenant area;  
b. install temporary fencing during construction to prevent trespass into 
the covenant area; and, 
c. dispose of the fill from any excavation away from the property to avoid 
covering sensitive habitats and to prevent establishment of invasive 
plants. 
CARRIED 
ITC-2021-054 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to request that, should the 
Hornby Island Local Trust Committee proceed with approving Development 
Permit Application HO-DVP-2021.3, the applicant be required to dispose of 
concrete washout (cleaning of equipment, tools, and chutes) off site to the 
place of origin. 
CARRIED 
5.1.7 ITC Meeting Procedure Bylaw Amendment – Request for Decision (late item) 
Deferred to the January 25, 2022 ITC Board regular meeting. 
5.1.8 2022 ITC Meeting Schedule – Request for Decision 
The ITC Manager advised that since the meeting procedure bylaw amendment 
has been deferred to January 25
th
, the January meeting will need to be in 
person.  
Board members discussed Financial Planning Committee direction to reduce 
budget costs and footprint for greenhouse gases, travel restrictions due to 
weather, and possible need for newly elected members to attend an in-person 
meeting. 
ITC-2021-055 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board adopt the proposed meeting dates for 
the 2022 calendar year, as presented. 
 CARRIED 
ITC-2021-056 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board (ITCB) direct staff to schedule the 2022 
ITCB meeting dates of March 15
th
, May 24
th
, October 4
th
, and November 22
nd
, 
2022 as electronic meetings, and list the Victoria office board room as the public 
meeting location. 
 CARRIED 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 6 
November 23, 2021  
ITC-2021-057 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to schedule two in-person 
meetings on January 25 and July 12, 2022. 
CARRIED 
5.1.9 2022 Salish Sea Ecosystem Conference – Request for Decision 
The ITC Manager provided a brief overview of the conference, noted that this 
cross-border conference is a great training opportunity for Board members. 
ITC-2021-058 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve attendance at the Salish Sea 
Ecosystem Conference for Trustees Fast, Fenton, Stamford and Smith, and 
allocate up to $200 for registration. 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 ITC Workloads and Projects – Briefing 
The ITC Manager provided an overview to Board members of current staff 
workloads, and changes over the last three years, and commented that there 
have been several changes in Islands Trust and ITC administrative systems. The 
plan is to bring suggestions to the Board in January on how to prioritize work 
items and manage staff workload, to prevent staff burnout and best meet the 
goals of the ITC Board.  
Board members commended staff for their level of commitment, dedication, 
and hard work. 
Board members commented on accelerating change, keeping responses to 
climate change and reconciliation overarching priorities, the importance of 
health/well-being of staff, and questioned if the increase in hiring processes and 
leaves is Trust wide. 
5.3 Correspondence 
5.3.1 Island Ecosystems Protection Letter, Margaret Taylor, dated November 17, 2021 
The ITC Manager advised Margaret Taylor is a property donor of the Burren’s 
Acres Nature Reserve, and her letter is to raise concern of development on 
Gabriola Island. 
 
Board members commented on the importance of ITC Board follow up through 
a letter of response. 
 
ITC-2021-059 
It was MOVED and SEONDED, 
that the Islands Trust Conservancy Board direct staff to forward the letter from 
Margaret Taylor to the Gabriola Islands Local Trust Committee and that the 
Chair write a letter in response. 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 7 
November 23, 2021  
CARRIED 
5.4 Updates for Information 
5.4.1 Executive Committee Updates 
Trustee Fast reported news releases have gone out regarding the upcoming 
Trust Policy Statement engagement and the recent changes to the Islands Trust 
Act. The news releases are posted on the Islands Trust website and Board 
members can subscribe to news updates on the website. 
5.4.2 Public Acquisitions Report 
The Islands Trust Conservancy Board accepted the Public Acquisitions Report for 
information. 
5.4.3 Public Covenants Report 
The Ecosystems Protection Specialist reported both the Moss Mountain (Salt 
Spring) Pare-Baile (North Pender) NAPTEP covenants were successfully signed 
and registered in October. 
5.4.4 Budget Report 
The ITC Manager reported the completion of investing restricted funds into an 
impact GIC. 
5.4.5 Kelp Mapping - Briefing 
The Ecosystem Protection Specialist briefed board members on bull kelp 
mapping for the Islands Trust area. 
Board members suggested making the mapping public and available to 
researchers, and keeping track of data requests. 
5.4.6 ITC Budget Request - Briefing 
The ITC Manager presented the briefing to Board members noting the business 
case to split the Communications & Fundraising position was reframed to focus 
on the Strategic Fundraising position as requested by the ITC Board in its 
October meeting. 
Chair Stamford commented that Financial Planning Committee is looking at the 
tax increase, the pressure is high to pull back on budget items requests, and, 
while the ITC budget request has been included in current budget planning for 
2022/23, ITC was not included in a request to modernize planning database 
(TAPIS). 
6. PUBLIC COMMENTS AND DELGATIONS 
There were no public attendees. 
7. NEW BUSINESS 
There was no new business. 

 
Islands Trust Conservancy Regular Meeting    ADOPTED Page 8 
November 23, 2021  
8. NEXT MEETING 
The next meeting will take place January 25, 2022 at 10:00 am. 
9. CLOSED MEETING 
The Islands Trust Conservancy Board convened the closed portion of the meeting at 1:44 pm. 
Rise and report to take place at the January 22, 2022 meeting. 
9.1 Motion to Close the Meeting 
ITC-2021-060 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; and that staff be invited to 
remain in the meeting. 
CARRIED 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 1:44 pm. 
 
 
_________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder