Gabriola Island Local Trust Committee special meeting, November 25, 2021

[0:00:00] Voice 15: there you are it's showing that you're live on custom streaming so and recording so you should

[0:00:18] Voice 14: be good okay yeah no worries no worries okay

[0:00:24] Voice 15: bye okay morning everyone can you all hear me now

[0:00:55] Voice 15: um we um sorry about that i had a few technical

[0:01:04] Trustee Rogers: glitches and um but i think we've got them all

[0:01:08] Trustee Rogers: settled in now. It's

[0:01:20] Trustee Rogers: 10.31, because this is not a normal boat webinar where we, I don't know if

[0:01:28] Trustee Rogers: there's any participants here or people, I mean, people watching that aren't on our, aren't here

[0:01:34] Trustee Rogers: on the live stream we're broadcasting now and recording and so maybe someone

[0:01:48] Trustee Rogers: Sonia or Heather do you know if someone put a notice up on the hall door about this so that

[0:01:54] Planner Zupanec: yes

[0:01:54] Trustee Rogers: done yep

[0:01:55] Planner Zupanec: notice has been posted thank

[0:01:57] Trustee Rogers: you I just wanted to make sure that anybody who showed

[0:02:00] Trustee Rogers: showed up at the hall before we do any of our particular businesses as a chance to go

[0:02:08] Trustee Rogers: back to their homes and join us on the video.

[0:02:12] Trustee Rogers: But of course, they'll be able to see the recording.

[0:02:14] Trustee Rogers: So whether they see it live or not, they'll see the recording in a few days.

[0:02:20] Trustee Rogers: So welcome to the, this is now a special meeting of the Gabriel Island Local Trust Committee

[0:02:30] Trustee Rogers: uh replacing the regular meeting where we would have been there and live and in person and um

[0:02:37] Trustee Rogers: uh for those of you who is hoping to to uh to see us at the the uh the act the hall

[0:02:45] Trustee Rogers: um our our i guess i don't want to say apologies but um our regrets is that we are not there my

[0:02:52] Trustee Rogers: name is dan rogers i'm the chair of the gabriola local trust committee meeting i'll tell you a bit

[0:02:57] Trustee Rogers: about what's going on in a moment um but this is a special meeting and uh before we start every

[0:03:04] Trustee Rogers: meeting i like to take an opportunity well i don't like to i it's important to take an opportunity to

[0:03:10] Trustee Rogers: and i do like to but it's i think it's important to take an opportunity to

[0:03:14] Trustee Rogers: to recognize that we're meeting across the territories of the coast salish peoples

[0:03:20] Trustee Rogers: and that we're privileged and honoured to be able to do that.

[0:03:24] Trustee Rogers: I wish I was on Gabriel Island this morning,

[0:03:30] Trustee Rogers: and I'll tell you in a minute why I'm not,

[0:03:32] Trustee Rogers: but I do acknowledge this is the traditional unceded territory,

[0:03:37] Trustee Rogers: of course, of the Tsunamik and other Coast Salish peoples,

[0:03:42] Trustee Rogers: and I want to recognise that history and honour that history

[0:03:47] Trustee Rogers: and the care they get given to the land that we live on.

[0:03:50] Trustee Rogers: I often give the other trustees an opportunity

[0:03:53] Trustee Rogers: if they wish to say anything at this moment

[0:03:56] Trustee Rogers: about that recognition and where they are.

[0:04:00] Trustee Rogers: Trustee Langer, do you wish to add to that?

[0:04:03] Voice 8: Yes, I do.

[0:04:04] Voice 8: Yeah, I too feel privileged and honored

[0:04:06] Voice 8: to be residing on the Sunaymu First Nation territory.

[0:04:10] Voice 8: And it is an honor.

[0:04:12] Voice 8: And I hope that we settlers can treat the lands

[0:04:15] Voice 8: as they have for millennia so thanks

[0:04:20] Trustee Rogers: uh trustee colbert nice to see you

[0:04:22] Voice 9: yes um i'm here at

[0:04:25] Voice 9: wosumi letson and that's uh closer together or twin beaches or gabriel the sands i feel like

[0:04:31] Voice 9: the wind's moving it even closer together right now um but uh a very um i just echo both of your

[0:04:37] Voice 9: sentiments and this is something that i deeply feel and and and uh have attempted to put into

[0:04:43] Voice 9: to action and I'm happy that we're in a different place than we were three years ago when we started

[0:04:50] Voice 9: these jobs and I hope it continues to make progress.

[0:04:56] Trustee Rogers: So let me just take a moment

[0:05:00] Trustee Rogers: and introduce the people you see on your screen and then I'll tell you why we're doing this back

[0:05:04] Trustee Rogers: on a Zoom platform and on a recording rather than in person. First of all, you'll see Trustee

[0:05:10] Trustee Rogers: Longgrass and Trustee Colburn, who of course are your local trustees from Gabriela Island.

[0:05:16] Trustee Rogers: You'll also see Island Planner Sonia Lupinich, nice to see you Sonia, who's on Gabriela,

[0:05:23] Trustee Rogers: and Planner Teresa Mahiqua. Hello Teresa, nice to see you too. You'll hear from both of them

[0:05:30] Trustee Rogers: today at some point, and of course Regional Planning Manager Heather Cowher. I'm joining

[0:05:36] Trustee Rogers: you from the traditional territory of the Tsleil-Waututh, Squamish and Musqueam peoples

[0:05:44] Trustee Rogers: and in Vancouver, having not traveled this morning to Gibraltar.

[0:05:49] Trustee Rogers: So for those of you who are wondering, and there's a notice on the website, this regular

[0:05:58] Trustee Rogers: meeting has been cancelled, if you will, and we've moved into a special meeting pursuant

[0:06:07] Trustee Rogers: to our procedure bylaws um uh today on on our virtual platform our zoom platform um and um

[0:06:18] Trustee Rogers: uh and i yes whoever put that note up i did admit the unlicensed um the uh and the reasons were

[0:06:27] Trustee Rogers: sort of multi-fold that sort of arose on tuesday um one is continuing concerns related to the

[0:06:35] Trustee Rogers: provincial directive around travel and essential travel and fuel restrictions and the uncertainty

[0:06:46] Trustee Rogers: about where we were at in relation to that. There was also a weather warning for today

[0:06:52] Trustee Rogers: and given the devastation from a week ago or 10 days ago that really caused a lot of

[0:07:02] Trustee Rogers: of devastation, not only in the Fraser Valley,

[0:07:06] Trustee Rogers: but quite a few difficulties and concerns

[0:07:09] Trustee Rogers: on Vancouver Island.

[0:07:12] Trustee Rogers: I'm not sure about Gabriel Island.

[0:07:13] Trustee Rogers: There was some uncertainty around that.

[0:07:15] Trustee Rogers: And there was also some concerns around directives

[0:07:20] Trustee Rogers: or indications from the Vancouver Health

[0:07:24] Trustee Rogers: and Public Health Authority that perhaps we should be

[0:07:27] Trustee Rogers: being more careful in terms of gathering together

[0:07:29] Trustee Rogers: together as we head into the winter season.

[0:07:33] Trustee Rogers: The decision was made on late Tuesday to move this

[0:07:38] Trustee Rogers: into this as a special meeting.

[0:07:42] Trustee Rogers: So for those of you, and I've had feedback at least

[0:07:45] Trustee Rogers: from one individual on the island who are concerned

[0:07:48] Trustee Rogers: that we are not receiving public commentary today,

[0:07:54] Trustee Rogers: I do regret that that's the case.

[0:07:57] Trustee Rogers: I much prefer in-person meetings, and we're working on trying to have, and we've been working on a sort of a hybrid model that we're moving forward on, and I have the equipment here and was looking forward to setting it up again and getting it going.

[0:08:12] Trustee Rogers: We did that in October, but that was the decision we made. It was a decision not made in any way to avoid public input, but rather to deal with those conditions that I've laid out in front of you.

[0:08:27] Trustee Rogers: So this meeting is not interactive. And that's because it's a special meeting, not a regular meeting. There will not be a town hall. We will deal with only the essential business that's before us. And we'll be deferring any business that's not time sensitive and essential for us to be dealing with today.

[0:08:47] Trustee Rogers: day um that's the understanding of having a special meeting rather than having a regular

[0:08:53] Trustee Rogers: meeting uh is that it was is to deal with and there is some time sensitive meeting and the

[0:08:59] Trustee Rogers: reason we wanted to go ahead was because our next meeting is not so in january i'm not i've lost my

[0:09:08] Trustee Rogers: calendar i'm not sure the exact date but uh we thought felt that that there was that given the

[0:09:14] Trustee Rogers: the time lag it was important to continue to have to move the business of the trust forward um i i

[0:09:21] Trustee Rogers: i am not particularly aware of the particular circumstances on gabriel all of these days i

[0:09:27] Trustee Rogers: did sort of ask a couple questions um do either of you trustees wish to say anything about our

[0:09:32] Trustee Rogers: movement into this particularly beyond what i've just said uh in relation to this yeah trustee

[0:09:39] Trustee Rogers: over um

[0:09:40] Voice 9: yeah i guess one of the things we have to make decisions on sort of short notice as

[0:09:46] Voice 9: changing conditions and obviously safety is is the prime concern um i didn't really realize that it

[0:09:54] Voice 9: would the special meeting would therefore not allow a webinar in a town hall and a you know

[0:09:58] Voice 9: some of the procedures as we as we cancel and move um i think it is unfortunate um and there's a lot

[0:10:04] Voice 9: lot of things that we need community feedback on um so and i know there's been a glut of special

[0:10:10] Voice 9: meetings across the trust area and that puts a a great deal of strain on staff trying to keep up

[0:10:15] Voice 9: with it but i'm wondering especially if we could potentially entertain the idea of having a focused

[0:10:20] Voice 9: um some sort of town hall or or community feedback session um perhaps in december um to to to put

[0:10:30] Voice 9: things out there to get some because it's been so difficult we're getting business done but we're

[0:10:35] Voice 9: not necessarily doing it in a broad way so i'll just kind of put that on the table for discussion

[0:10:39] Voice 9: in terms of um whether or not we could schedule something in december and the same conditions

[0:10:45] Voice 9: could happen and and it won't you know it could turn into another webinar but um you know i think

[0:10:51] Voice 9: we we should err on the side of more public consultation if anything so i'm wondering if

[0:10:56] Voice 9: if there's any insights into that.

[0:11:01] Trustee Rogers: Yeah.

[0:11:03] Trustee Rogers: I mean, we can try, you can attempt to schedule meetings.

[0:11:10] Trustee Rogers: I'm going to suggest a number of things

[0:11:13] Trustee Rogers: that we could defer from this meeting

[0:11:15] Trustee Rogers: because as I said, as a special meeting,

[0:11:17] Trustee Rogers: it should be focused on only those things

[0:11:19] Trustee Rogers: that need to be done.

[0:11:21] Trustee Rogers: And I'll be asking you as we work through them

[0:11:24] Trustee Rogers: as to whether that's the case.

[0:11:26] Trustee Rogers: I have a number of suggestions.

[0:11:27] Trustee Rogers: I've circled things on my agenda as to things that can be deferred.

[0:11:34] Trustee Rogers: I sort of raised that issue with the RPM myself and having a look at the schedule.

[0:11:43] Trustee Rogers: I know we're heading into December when it's more challenging to get up to get a meeting.

[0:11:48] Trustee Rogers: meeting. I don't mind hosting it like this, but it would have to be, I'd have to hear

[0:11:54] Trustee Rogers: from staff as to whether that's logistically and possible under our bylaws and the way

[0:12:03] Trustee Rogers: our processes work. I guess we're into that discussion, RPM Gower, so thank you for putting

[0:12:10] Trustee Rogers: your camera on.

[0:12:12] Voice 4: we just don't have staff capacity between now and your next scheduled meeting um you know we're

[0:12:18] Voice 4: we're already down two planners in the northern office and it just makes it really challenging

[0:12:24] Voice 4: yeah

[0:12:25] Trustee Rogers: and i think i think what uh as i understood trustee colburn and we can talk about this

[0:12:31] Trustee Rogers: offline but we we it's out there but the i think what trustee colburn was referencing was perhaps

[0:12:36] Trustee Rogers: simply holding a special meeting that was a town hall type where we just to take input is that my

[0:12:42] Trustee Rogers: reading you correctly trustee Colbert and I don't know what about if there's a particular issue that

[0:12:47] Trustee Rogers: you wanted to have people weigh in on there are some issues on the agenda here that I've received

[0:12:54] Trustee Rogers: one at least some commentary on and I'm guessing the local trustees have as well

[0:13:01] Voice 9: it's very very limited commentary it's it's you know that and that's part of the issue is that

[0:13:05] Voice 9: we're kind of operating in a bubble sometimes and and and um you know that that's that's

[0:13:12] Voice 9: we're trying to represent a lot of different things here so as much input as possible is best

[0:13:18] Voice 9: i i am contemplating some sort of of town hall or community input session perhaps around the

[0:13:25] Voice 9: special tax requisition and the biocultural diversity and housing project um and whether

[0:13:31] Voice 9: or not that's an evening thing or an hour or two hours i don't envision a full business meeting

[0:13:36] Voice 9: i think that's not realistic and as okay our pm

[0:13:39] Voice 9: coward says it's it's it's probably beyond staff's

[0:13:42] Voice 9: capacity uh leading into the new year

[0:13:44] Voice 8: uh i'd like to chime in now if i could um yeah i was certainly

[0:13:51] Voice 8: surprised i i assumed when the special meeting was called it would be a standard uh zoom meeting as

[0:13:58] Voice 8: we had done in the past but i understand i was told after and thanks for the clarification that

[0:14:03] Voice 8: had to do with staffing capacity it's unfortunate i wasn't aware of it at the time you know when the

[0:14:08] Voice 8: request came forward because there are some things on this agenda which you know are will be raising

[0:14:14] Voice 8: issues with uh some some members of the community so i was surprised um that said a community

[0:14:22] Voice 8: meeting if we're if the items that we're you know going to be dealing with today are time sensitive

[0:14:28] Voice 8: I'm not sure uh what the community information meeting will achieve you know that I'm not quite

[0:14:38] Voice 8: I'm not quite certain about that that you know we're going to be talking that well as you say

[0:14:43] Voice 8: the biocultural one and the um I don't know what's the other one I I'm losing my um well there's a

[0:14:53] Voice 10: number of items yeah yeah

[0:14:54] Trustee Rogers: what I'm gonna what I would perhaps what I can I suggest this and it's

[0:14:59] Trustee Rogers: not to cut off this conversation because i i raised it and you both have weighed in on

[0:15:03] Trustee Rogers: yeah and

[0:15:04] Trustee Rogers: we see where we are at the end of the meeting today what i propose

[0:15:08] Trustee Rogers: for

[0:15:08] Voice 10: those

[0:15:13] Trustee Rogers: that don't need to be dealt with today deal with those that we that we based on staff

[0:15:18] Trustee Rogers: advice or our own conclusion we knew we need to deal with today and i i'm quite certain there

[0:15:23] Trustee Rogers: are a couple that we need that we should deal with um and uh and then come back to this conversation

[0:15:30] Trustee Rogers: but because I'll just say it's not an unknown thing for trustees to hold their own sort of

[0:15:37] Trustee Rogers: community meeting if it's not a formal one you can either both be there or one be there running

[0:15:43] Trustee Rogers: the meeting and the other one being in attendance and just listen to the community concerns as long

[0:15:48] Trustee Rogers: as you're not doing any decision making there are ways to do that that don't need to have staff

[0:15:54] Trustee Rogers: that i know for example that on main island uh the trustees there had a couple of uh sections

[0:16:02] Trustee Rogers: over the summer about the trust policy statement where they simply had a had a meeting out in the

[0:16:07] Trustee Rogers: open and or in a room and they just listened to people's concerns and answered the questions and

[0:16:11] Trustee Rogers: it wasn't a local trust committee so okay

[0:16:14] Voice 8: that's interesting so there'll be no staff involved in

[0:16:17] Voice 8: this because

[0:16:17] Trustee Rogers: that's no staff involved yeah

[0:16:19] Voice 8: anyway

[0:16:20] Trustee Rogers: let's let's do what i suggest and let's at the

[0:16:24] Trustee Rogers: the end of this meeting come back and talk yeah

[0:16:26] Voice 8: yeah we

[0:16:27] Trustee Rogers: had an agenda um we have an agenda um

[0:16:31] Trustee Rogers: chair

[0:16:35] Voice 9: rogers your microphone is quite directional when you turn away

[0:16:39] Voice 9: you

[0:16:40] Trustee Rogers: know you know that's become a new phenomenon that was not the case earlier in this and when

[0:16:46] Trustee Rogers: we were on that's the second time somebody said that so i'll try and speak directly

[0:16:51] Trustee Rogers: or I guess I could put earphones in if that helps I don't know if that helps or hurts

[0:17:01] Trustee Rogers: but we we had an agenda there it is up on the screen

[0:17:05] Voice 15: and is that better does that work

[0:17:21] Trustee Rogers: okay okay so we have an agenda and so what I'm going to propose is is that we work our way

[0:17:30] Trustee Rogers: through this uh and as i said i'm going to defer some things like adoption of minutes and the and

[0:17:36] Trustee Rogers: and all of the reports at the end to our next regular meeting because none of them are our

[0:17:41] Trustee Rogers: urgent business we're only going to deal with the stuff that we need to do um so just but to be

[0:17:47] Trustee Rogers: clear is there any other anything else that anything needs to add on the agenda or uh and

[0:17:53] Trustee Rogers: and we'll work our way through step-by-step.

[0:17:56] Voice 9: I believe the active transportation report,

[0:18:00] Voice 9: the consultants in the group who put that together today,

[0:18:05] Voice 9: they're presenting it finally, and they were hoping to do that.

[0:18:07] Voice 9: I believe the message said between 1230 and 130.

[0:18:10] Voice 9: And I'm just wondering, because that has a deadline

[0:18:13] Voice 9: to have a report back to the funders, the Union of BC Municipalities,

[0:18:18] Voice 9: whether or not that's something that can take place

[0:18:20] Voice 9: and if that timing works.

[0:18:23] Trustee Rogers: Is it possible to get them earlier?

[0:18:25] Trustee Rogers: Well, maybe I shouldn't say that, but we may get there earlier than that.

[0:18:30] Trustee Rogers: But that's the time that they were given?

[0:18:32] Planner Zupanec: No, that's the only time that they're available today.

[0:18:36] Trustee Rogers: I see.

[0:18:37] Trustee Rogers: So

[0:18:37] Planner Zupanec: they're hoping to be accommodated.

[0:18:40] Trustee Rogers: Okay.

[0:18:41] Trustee Rogers: Well, we'll go through everything else then if we have to before we get there.

[0:18:46] Trustee Rogers: And yes, I've seen the report and we have it.

[0:18:49] Trustee Rogers: is for those watching if you haven't seen it there's an addendum to the uh agenda that was

[0:18:54] Trustee Rogers: is now posted on the website regarding that specific issue which is under um 8.2 of that

[0:19:00] Trustee Rogers: agenda um but is there anything else

[0:19:04] Voice 8: i'm not i'm not sure what you're asking anything else to be

[0:19:08] Voice 8: added or or yeah

[0:19:09] Trustee Rogers: i mean is there i'm i'm gonna what i'm gonna do is i'm going to go through

[0:19:14] Trustee Rogers: um the advice i've been given is we should not be we should only be dealing with stuff that's

[0:19:18] Trustee Rogers: urgent and and that's necessary to be dealt with today because there is no interactive part and

[0:19:23] Trustee Rogers: that we can defer things that can that don't need to be uh to be done so but i just wanted to see if

[0:19:29] Trustee Rogers: there's anything specific not what's on the agenda but anything else needed to be added no okay so

[0:19:37] Trustee Rogers: then i am i i i'm gonna take the agenda adopted uh yes i see that yes i see that therese i know that

[0:19:47] Trustee Rogers: the applicant is on the call for silver bay um so uh we have the um uh the uh the agenda then and

[0:19:56] Trustee Rogers: we're gonna i just wanted to point out that before we move on that we had an in-camera meeting in the

[0:20:01] Trustee Rogers: last meeting and you can go to the minutes and you'll see the ryzen report which was basically

[0:20:07] Trustee Rogers: the appointment of its uh the various people to the apc thank you very much i i i'm going to

[0:20:13] Trustee Rogers: proposed that we do do because this is a public meeting and people can watch that we do uh

[0:20:18] Trustee Rogers: trustees reports um and the electoral director area director here is this tends not to be an

[0:20:25] Trustee Rogers: interactive session anyway we'll just give those reports at this point so um uh trustee langer as

[0:20:32] Trustee Rogers: i see you're unmuted if you'd like to give your report overview okay

[0:20:35] Voice 8: yeah thank you yeah um not

[0:20:37] Voice 8: Mayor Mrakas, Not a lot to report, since the last meeting we've had their trust programs committee meeting which trustee Colburn is on as well, and trustee Rogers so basically that'd be a lot of budgetary discussions, you know we're coming up to December, where we're going to be looking at the first cut at the budget.

[0:20:58] Voice 8: uh yeah i we were going to carry on with we're putting forward the the secretariat services for

[0:21:05] Voice 8: next year's budget uh we're also putting forward the stewardship uh living in the stewardship

[0:21:11] Voice 8: program which is about living in a trust area which i think is an important one uh you know

[0:21:16] Voice 8: to get information out to people new property owners as to what it's like to live on gabriel

[0:21:22] Voice 8: rule? How does it differ from any other electoral area? So

[0:21:27] Voice 8: that that regional planning committee as well, budgetary

[0:21:32] Voice 8: discussions on the, the one I think is really interesting one

[0:21:40] Voice 8: that's going to be the regional planning services, and the

[0:21:43] Voice 8: guidelines, the proposed guidelines that are going to go

[0:21:46] Voice 8: forward to Trust Council on managing projects, you know,

[0:21:50] Voice 8: what are the some of the criteria for that uh major projects minor projects etc i think that

[0:21:56] Voice 8: will be a major change for how we operate and you know provide some consistent um approach to

[0:22:03] Voice 8: projects so uh the select committee as well occurred and uh we've got two more meetings

[0:22:10] Voice 8: coming up uh i think they're slated for january 10th and february and then if that so and the

[0:22:19] Voice 8: The January 10th one will just be sort of a preliminary

[0:22:24] Voice 8: indication as to where the consultants are going

[0:22:27] Voice 8: with their report.

[0:22:29] Voice 8: We're not gonna be reviewing the report per se.

[0:22:32] Voice 8: And in February, we're gonna get a draft or not a draft.

[0:22:35] Voice 8: We're gonna get the final report in February

[0:22:38] Voice 8: and it'll be an open meeting

[0:22:41] Voice 8: for the public can listen to.

[0:22:43] Voice 8: And we'll be looking at the report

[0:22:45] Voice 8: report and maybe pointing out some point you know some indication for clarification uh but that's it

[0:22:51] Voice 8: and I know there's some concern expressed that you know the committee would be directing the

[0:22:56] Voice 8: consultants and that's not the intent so uh so that'll happen in February and then the report

[0:23:02] Voice 8: will be submitted by them to I'm not sure if it's going to be executive committee or probably

[0:23:08] Voice 8: executive committee I would think for inclusion in the March Council meeting so that's the slack

[0:23:14] Voice 8: committee the other thing is uh attended of interest is the raincoast uh foundation

[0:23:22] Voice 8: webinar they have had four so far and one more uh each wednesday on youtube and i think it's

[0:23:30] Voice 8: on facebook as well they did a series of webinars and very interesting the one uh this on wednesday

[0:23:38] Voice 8: say was on ecological carrying capacity on island ecosystems and it included William Rees, Dr. Rees

[0:23:49] Voice 8: who knows the one of the promoters of the ecological footprint and also Tara Martin

[0:23:56] Voice 8: you know who's I think is known in the trust area as well and they've had one they've had

[0:24:02] Voice 8: had one on Coastal Douglas fir, another one on freshwater availability, another one on

[0:24:11] Voice 8: oceans. Yeah, sea changes involved in that. So they brought some really well known people

[0:24:19] Voice 8: into these conversations. And the next one on this coming week is ecological governance

[0:24:27] Voice 8: and it's going to have somebody from West Coast Environmental Law. They're available

[0:24:32] Voice 8: available on their website. It's an hour and a half. I think it's well worth it if people go

[0:24:38] Voice 8: and take a look at it and listen to what they have to say. And there's some Qs and As as well

[0:24:43] Voice 8: that occur at the end of the session. And other than that, it's just preparing next week,

[0:24:49] Voice 8: Trust Council. So, and there's, you know, be a fulsome discussion there, I'm sure. Okay,

[0:24:55] Voice 8: Okay, that's it. Thanks.

[0:24:57] Voice 8: Trustee Goldberg.

[0:24:59] Voice 9: Yeah, thanks for the update on trust programs.

[0:25:03] Voice 9: Just to be clear, the select committee is for the governance and management review.

[0:25:07] Voice 9: I don't think that was mentioned, but just in case people are curious.

[0:25:14] Voice 9: So I've been taking part in the National Climate Caucus leading up to, for small and rural and remote communities, leading up to the United Nations Climate Conference.

[0:25:23] Voice 9: there's a meeting later later today to sort of um bring together the folks who are working on that

[0:25:28] Voice 9: i didn't think i was going to be able to attend but we'll see um and trees for tomorrow the tree

[0:25:33] Voice 9: planting program that started on hornby island um i want to thank the gabriel land and trails

[0:25:39] Voice 9: trust for taking the time to meet with me and discuss things they've got a nature stewards

[0:25:43] Voice 9: program um that's helping property owners and residents here uh make uh conscious uh um decisions

[0:25:52] Voice 9: decisions about their land and that's going to be the focus for this fall so we're looking at

[0:25:57] Voice 9: trees for tomorrow planting in sorry

[0:26:01] Voice 15: once I'm choking on a Gary oak

[0:26:13] Voice 9: seed we're looking at a

[0:26:15] Voice 9: planting session in the spring for for Gabriola and there is a batch of Gary oaks that should be

[0:26:24] Voice 9: ready by then so we're excited about that we planted over a thousand trees in the spring of

[0:26:29] Voice 9: of last year and so um i want to really emphasize nature stewards and galt reach out find out more

[0:26:35] Voice 9: um really great service they're offering here on the island and um if there are trees to be planted

[0:26:41] Voice 9: then we've got access to that program and um in the interests of of time i'll i'll leave it there

[0:26:47] Voice 9: um obviously trust council next week and um a large agenda for that to to get through

[0:26:53] Voice 15: thank

[0:26:58] Trustee Rogers: you very much um so uh i'll just be very brief as well we do have trust council next week

[0:27:04] Trustee Rogers: i've been working with of course with the executive committee and the financial planning committee and

[0:27:08] Trustee Rogers: the trust programs committee to get ready for this is december is traditionally the

[0:27:15] Trustee Rogers: meeting where we um make make i'd say we have the most fulsome discussion although there is

[0:27:23] Trustee Rogers: there's more discussion in March,

[0:27:24] Trustee Rogers: but we take our best shot at a budget

[0:27:29] Trustee Rogers: and it's the budget that comes out of this December meeting

[0:27:32] Trustee Rogers: that goes out for public consultation.

[0:27:34] Trustee Rogers: So you can find all of that information on the website.

[0:27:42] Trustee Rogers: The meeting is both in-person and virtual.

[0:27:45] Trustee Rogers: It will be a true hybrid meeting.

[0:27:49] Trustee Rogers: People can attend in person if they wish to.

[0:27:52] Trustee Rogers: um we will we will have about um uh if i think the numbers are 18 trustees are planning to be

[0:28:02] Trustee Rogers: there in person seven are coming in electronically um so it's going to be a uh a completely mixed

[0:28:10] Trustee Rogers: bag in the sense that it'd be a hybrid meeting plus people can either attend in person or they

[0:28:16] Trustee Rogers: They can attend virtually and there will be an opportunity to participate and communicate

[0:28:22] Trustee Rogers: with your trustees, both in a series of delegations.

[0:28:25] Trustee Rogers: My recollection is there are seven delegations ranging all the way from someone who is concerned

[0:28:33] Trustee Rogers: about the emissions from ships to a number of delegations related to the trust policy

[0:28:41] Trustee Rogers: statement and what should and should not be in there.

[0:28:45] Trustee Rogers: So, it should be a, and we've, there is a three hour session set aside to discuss the ins and out of the budget as we move our way through a challenging time financially and of course, with everybody else.

[0:29:02] Trustee Rogers: One of the things you'll notice on our meetings that we're now proposing for years coming forward, that our Trust Council meetings be sort of half virtual and half in person.

[0:29:16] Trustee Rogers: We're trying to find ways to both utilize this technology, keep our carbon footprint down and save some money.

[0:29:23] Trustee Rogers: So that's all part of the discussion we're going to have at Trust Council.

[0:29:28] Trustee Rogers: And of course, there's other things on the agenda, including a standard of conduct policy. There'll be a fulsome update on where we're at on the trust policy statement. I'm hopeful that they'll be able to announce who the successful proponent was on the consultants for the engagement process on the trust policy statement.

[0:29:49] Trustee Rogers: That wasn't clear easing as of yesterday, at least not publicly clear.

[0:29:55] Trustee Rogers: There's work going on and trying to put that in place.

[0:30:00] Trustee Rogers: you know please join us please join us virtually uh or or not of course i i could repeat but i'm

[0:30:07] Trustee Rogers: sitting on all those other committees that have put the budget in the there's policy i'm excited

[0:30:10] Trustee Rogers: that that the um community stewardship awards be coming back and just just so you know hopefully

[0:30:17] Trustee Rogers: coming back just so you know the budget consultation process will probably start

[0:30:21] Trustee Rogers: sometime in the middle of january as it generally does um uh so you could watch for that and it's

[0:30:28] Trustee Rogers: It's of course a survey and or electronic

[0:30:31] Trustee Rogers: is most as anything

[0:30:32] Trustee Rogers: because it lasts over a three or four week period.

[0:30:36] Trustee Rogers: That's my update.

[0:30:37] Trustee Rogers: We have, we're happy to have with us

[0:30:39] Trustee Rogers: the regional director or we had,

[0:30:43] Trustee Rogers: do I still see her?

[0:30:44] Trustee Rogers: There she is, Vanessa Craig.

[0:30:45] Trustee Rogers: Hi, Vanessa.

[0:30:46] Trustee Rogers: Hi, director.

[0:30:47] Voice 3: Hi, I'm going to be brief too

[0:30:49] Voice 3: because I'm going to be heading off

[0:30:51] Voice 3: to catch the next ferry.

[0:30:52] Voice 3: I did send out an update report.

[0:30:56] Voice 3: Happy to answer any questions.

[0:30:58] Voice 3: um i'd like to highlight uh thank you for um a couple of things in particular which is uh signing

[0:31:07] Voice 3: um and working together to work get some progress on the rainbow crosswalk i don't have an update

[0:31:14] Voice 3: yet but um i'm debating whether or not to try and do a resolution through to avicc just to see if

[0:31:21] Voice 3: if it can move through UBCM

[0:31:23] Voice 3: because it would be a provincial wide issue.

[0:31:27] Voice 3: And also in response,

[0:31:29] Voice 3: I wanted to highlight in response

[0:31:30] Voice 3: to the Gabriela Local Trust Committee's letter to the RDN

[0:31:35] Voice 3: about the Nanaimo Airport development,

[0:31:38] Voice 3: where there were some bylaws and OCP amendments,

[0:31:42] Voice 3: the indicating concern about potential noise

[0:31:46] Voice 3: and environmental concerns if the airport was expanded,

[0:31:49] Voice 3: that the RDN chair wrote to the Nanaimo Airport Commission

[0:31:55] Voice 3: requesting that we have some Area B representatives

[0:31:57] Voice 3: on the Noise Mitigation Roundtable,

[0:32:00] Voice 3: which is a citizen's advisory group.

[0:32:02] Voice 3: So it's not meant to be a political issue.

[0:32:05] Voice 3: It's just citizen representatives

[0:32:07] Voice 3: from various areas around the airport

[0:32:10] Voice 3: to provide some input.

[0:32:12] Voice 3: And they've had their first meeting.

[0:32:14] Voice 3: Oh, I put out a call.

[0:32:15] Voice 3: I got a couple of people who are interested

[0:32:17] Voice 3: and they've both been appointed to the round table.

[0:32:19] Voice 3: and they've already had their first meeting and it was it was actually really good because they're

[0:32:24] Voice 3: reviewing their flight paths and it looks like based on what I was told that they actually

[0:32:31] Voice 3: hadn't recognized somehow that area B wasn't considered a noise sensitive area by DAF Canada

[0:32:38] Voice 3: which seems a rather big oversight so they've brought that to the attention and we forwarded

[0:32:43] Voice 3: some documents. So hopefully that that corrects that issue. We've been busy at the RDN, lots of

[0:32:52] Voice 3: reports, you know, we're heading into our last year. So we're starting to see the reports come

[0:32:57] Voice 3: back that we we started on these projects a few years ago. And so I've provided some highlights

[0:33:04] Voice 3: there disappointing for me that we've been doing some of these social social assessments with

[0:33:12] Voice 3: housing and um and other issues that uh right now are being put on the back burner a little bit

[0:33:19] Voice 3: just um there's there's concern at the board in general about um getting into what's considered

[0:33:27] Voice 3: to be provincial or federal jurisdiction uh even though you know we we do provide a lot of

[0:33:34] Voice 3: social supports through our activities in parks and rec and and transportation and there's lots of

[0:33:41] Voice 3: of integration there.

[0:33:44] Voice 3: So hopefully some of these projects will continue,

[0:33:48] Voice 3: not exactly as coming forward.

[0:33:51] Voice 3: As I mentioned, one of the issues with the social assessment

[0:33:55] Voice 3: is that the next consideration based on the review by staff

[0:33:59] Voice 3: is that the RDN doesn't actually have

[0:34:01] Voice 3: that service right now.

[0:34:03] Voice 3: So we would have to go through some form of voter assent

[0:34:07] Voice 3: to create a new service for a social planning function.

[0:34:11] Voice 3: and create a whole new service.

[0:34:14] Voice 3: So the board wasn't in favor

[0:34:16] Voice 3: of moving ahead on that right now.

[0:34:18] Voice 3: But yeah, that's my brief update.

[0:34:20] Voice 3: Happy to answer any questions that you might have.

[0:34:25] Voice 8: I just wanted to say, I appreciate the efforts you did

[0:34:28] Voice 8: in terms of the housing planner request, the staffing

[0:34:33] Voice 8: and also the report, the preceded report

[0:34:37] Voice 8: and the social planning approach.

[0:34:40] Voice 8: approach um yeah so i and i also appreciate you putting forward the motion to move ahead on the

[0:34:47] Voice 8: coats marsh work i think i looked at the at the uh marsh uh the other day two days i think after

[0:34:54] Voice 8: that heavy rain and it was that it was cresting the dam just just slightly over so uh and that

[0:35:01] Voice 8: was two days after uh the rain so i appreciate your work on that thank

[0:35:07] Voice 3: you yes the concern about

[0:35:09] Voice 3: about lowering the marsh level too much

[0:35:13] Voice 3: was quickly rectified within a day of rain.

[0:35:16] Voice 3: So yeah, it just makes sense to me

[0:35:19] Voice 3: to why continue with artificially lowering the water

[0:35:25] Voice 3: for longer than we have to.

[0:35:27] Voice 3: So hopefully we can move this project forward.

[0:35:32] Voice 9: Yeah, thank you for the report

[0:35:35] Voice 9: and for being so active with us.

[0:35:36] Voice 9: It's been really good over the past three years.

[0:35:38] Voice 9: So thank you for that.

[0:35:39] Voice 9: A social needs assessment, obviously, the Gabriel Local Trust Committee was a partner in that.

[0:35:45] Voice 9: Perhaps at the next meeting, when we have a full meeting, we can kind of get some of the perhaps staff feedback on how that final report applies.

[0:35:55] Voice 9: For Trust Council next week, Laura Patrick, who's a vice chair of the Trust and a Salt Spring trustee, and I have put forward the idea of a housing authority in concert with First Nations, potentially, because this is a service gap that's been identified in that report.

[0:36:06] Voice 9: support you at the RDN are trying to do something, Islands Trust is trying to do something and it's

[0:36:11] Voice 9: all over the place so I encourage people to look in the agenda package we're trying to put forward

[0:36:14] Voice 9: a solution that that kind of goes outside the current system so I won't ask for comment on

[0:36:20] Voice 9: that but just to make people aware that you know we're trying to figure out ways to both protect

[0:36:25] Voice 9: the ecosystems and and address the the lack of housing diversity so that it's a very useful

[0:36:32] Voice 9: of report for that at least in in advocating and for the province so um i'll i'll echo trustee

[0:36:38] Voice 9: longer eyes is um uh thanks for your your work at that board table which is uh not an easy place to

[0:36:45] Voice 9: operate and uh from what i've observed but thank you for your work i

[0:36:51] Voice 15: think we have a great group

[0:36:53] Voice 15: of trustees but with 19

[0:36:55] Voice 3: of us we do have different points of view 19

[0:37:00] Trustee Rogers: i didn't know i don't i think i

[0:37:02] Trustee Rogers: I missed that somewhere, although it's almost like trust council.

[0:37:07] Trustee Rogers: Okay. Well, thanks director Craig. I appreciate also working with you.

[0:37:10] Trustee Rogers: So we'll let

[0:37:11] Trustee Rogers: you, we'll let you go on with your work. All right.

[0:37:14] Trustee Rogers: So I'm going to is there anybody that wishes to make a first nations report

[0:37:19] Trustee Rogers: just of any information that you have that you'd like to pass on to your

[0:37:24] Trustee Rogers: constituents right now?

[0:37:27] Voice 9: We have made inquiries about the regular meetings that we had set up.

[0:37:30] Voice 9: There's a election for chief and council taking place.

[0:37:34] Voice 9: I believe the chief is running unemployed, Chief Mike Wise, but there will be quite a few councillor candidates.

[0:37:41] Voice 9: So we're sort of in a holding pattern, but continuing to work on a broad level of smaller projects.

[0:37:50] Voice 9: And it's good to see the final report today from the Ferry to Village report had some Sineamuk input.

[0:37:57] Voice 9: And I think it's a really good sign

[0:38:02] Voice 9: that we're having these discussions

[0:38:04] Voice 9: and getting feedback and getting that perspective

[0:38:07] Voice 9: and respecting and recognizing the rights and title

[0:38:09] Voice 9: at the earliest stages of the work we do

[0:38:11] Voice 9: and not at the later stages in a rushed referral.

[0:38:15] Voice 9: So that's a change that I'm happy to see.

[0:38:22] Trustee Rogers: Can I just say, if you look at the trust council package,

[0:38:24] Trustee Rogers: There's a report from our special intergovernmental policy advisor, our First Nations advisor, about the work that's going on at the trust with Indigenous and First Nations.

[0:38:37] Trustee Rogers: And it's quite eye-opening, the amount of connection and meetings, et cetera, that are going on.

[0:38:44] Trustee Rogers: So I just, if anybody's interested, because we've had some questions about what kind of consultation is going on, because it's not often public.

[0:38:52] Trustee Rogers: it's usually nation to nation type uh consultation and we're not claiming we're a nation but it's

[0:38:58] Trustee Rogers: government to nation and um and but it's interesting to see that report and the extent of

[0:39:05] Trustee Rogers: the connectivity between the trust and the various first nations so it's i just or if anybody's

[0:39:10] Trustee Rogers: interested that's where you can look for it um anything else if i don't see anything else we'll

[0:39:15] Trustee Rogers: move on from that i'm going to suggest we defer item five till the next meeting if that's okay

[0:39:21] Trustee Rogers: Okay, and by the way, I forgot to introduce our recorder.

[0:39:24] Trustee Rogers: Thanks, Nadine.

[0:39:25] Trustee Rogers: If we're just gonna, if I say defer,

[0:39:27] Trustee Rogers: just make a note to defer those items.

[0:39:29] Trustee Rogers: Hi, Nadine, I forgot to introduce you.

[0:39:32] Trustee Rogers: And then we're at, if that's okay with trustees,

[0:39:35] Trustee Rogers: we'll defer item five, item six.

[0:39:38] Trustee Rogers: I'm just gonna, is there anything urgent under 6.1?

[0:39:41] Trustee Rogers: If not, I'll defer it to January as well.

[0:39:46] Trustee Rogers: I'm gonna look to trustees to put their hand up.

[0:39:51] Trustee Rogers: item 6.2 then is is the model fees bylaw and i'm going to look to staff because i did see

[0:39:57] Trustee Rogers: an indication in the report um that and i think that's the rpm color that uh that indicated it

[0:40:05] Trustee Rogers: was somewhat time sensitive um so i turn to you as to whether what's your view as to whether we

[0:40:13] Trustee Rogers: do this now or it can be deferred to january

[0:40:17] Voice 4: my feeling is it can be deferred and i think there

[0:40:21] Voice 4: are still some questions around it that could be fleshed out um so i i i think it can be deferred

[0:40:29] Trustee Rogers: oh okay i sort of got the

[0:40:31] Trustee Rogers: sense that you were looking to get keep it moving um uh what do

[0:40:36] Trustee Rogers: trustees feel are they content with deferring that till january so that we could get public

[0:40:40] Trustee Rogers: input trustee colbert um

[0:40:42] Voice 9: just maybe outlining what the questions are um or what what the

[0:40:47] Voice 9: outstanding issues are so we can put those in our heads or put those out there in advance of

[0:40:50] Voice 9: next meeting

[0:40:52] Voice 4: trustee lane garris would you like to comment on what the question is

[0:40:58] Voice 8: yeah i had i

[0:41:00] Voice 8: had some questions on on the actual model bylaw uh there were some issues that i had in the past

[0:41:05] Voice 8: that never got resolved and i just it just it's just a a critical i think a critical process

[0:41:12] Voice 8: question as to because it's the bylaw right it's not the policy that i'm talking about so i just

[0:41:17] Voice 8: felt it it just needs to be looked at and that was so that's that was my question and i i'd

[0:41:24] Voice 8: i'd like to know the answer to it just to make make it clear because when i read the the bylaw

[0:41:29] Voice 8: it wasn't that clear as to what was actually happening in one aspect so is

[0:41:36] Trustee Rogers: that a question

[0:41:37] Trustee Rogers: you're looking for an answer for today or is that a question you'd like you'd be happy to defer to

[0:41:41] Trustee Rogers: jay well

[0:41:42] Voice 8: i'd be happy to defer to staff to start sort of it was

[0:41:46] Voice 8: a point of clarification i asked

[0:41:48] Voice 8: and i think okay

[0:41:49] Trustee Rogers: so maybe you could get that offline and if you're not content with it you

[0:41:52] Trustee Rogers: can bring it back to the january meeting and we'll discuss it then when we bring it back

[0:41:55] Trustee Rogers: the only question i had about it was was uh and i'll week again to talk about it in january is

[0:42:02] Trustee Rogers: i noted that there was a reduction in some of the fees on subdivision and i was wondering about that

[0:42:09] Trustee Rogers: so that would be my why we would reduce the fees on subdivision and there might be a very good

[0:42:15] Trustee Rogers: good reason but I that would be my only question as I go as I worked through your very helpful

[0:42:21] Trustee Rogers: chart thank you very much that was very it was easy to follow what was going on so as with

[0:42:28] Trustee Rogers: anything we defer I'll put it out to anybody watching if you have commentary or questions

[0:42:32] Trustee Rogers: related to this particular matter this is the new this is the new template fee bylaw for that's come

[0:42:39] Trustee Rogers: out of the regional planning committee and trust council and now who's out with the local trust

[0:42:44] Trustee Rogers: committees to adopt some form of it um if you have any commentary please feel free to write us

[0:42:49] Trustee Rogers: to write to the local trust committee uh or or when we get back if we defer this so i'm going to

[0:42:55] Trustee Rogers: just suggest that this matter 6.2 be deferred with those comments to the next local trust committee

[0:43:02] Trustee Rogers: meeting um unless i see something different 6.3 the cell tower strategy this is this is your very

[0:43:09] Trustee Rogers: Very interesting analysis, Trustee Langer.

[0:43:12] Trustee Rogers: But I didn't see an action item on it.

[0:43:15] Trustee Rogers: So I wondered whether there was something you wanted to do with it now.

[0:43:20] Voice 8: No, it was for information.

[0:43:21] Voice 8: I had just sort of a brief, some commentary to make,

[0:43:24] Voice 8: but I can defer to the next meeting.

[0:43:26] Voice 8: Okay.

[0:43:27] Trustee Rogers: Then let's defer.

[0:43:29] Voice 8: Could

[0:43:30] Voice 9: I suggest you submit that to regional planning committee?

[0:43:32] Voice 9: Because it is their model.

[0:43:33] Voice 9: It is their model that we adopted.

[0:43:35] Voice 9: And if any changes that could help other islands who have adopted that

[0:43:38] Voice 9: model strategy as well just so that the work is being done broadly as well yeah

[0:43:43] Voice 8: i'll do that and

[0:43:44] Voice 8: i did send it on to uh dave marler as well so right

[0:43:49] Trustee Rogers: but yeah but if you wanted to get it out

[0:43:52] Trustee Rogers: to the various i mean it's an interesting analysis of some of the differences um and uh but thank you

[0:43:59] Trustee Rogers: uh okay so we'll defer 6.3 to january as well thank you nadine uh that take brings us to the

[0:44:06] Trustee Rogers: applications um and the first one is 7.1 and i'll look to staff and this is i think um uh planner

[0:44:14] Trustee Rogers: zupanich's uh report and i'll look to you is this something that's time sensitive and we shouldn't

[0:44:19] Trustee Rogers: deal with today or should it can it be deferred today

[0:44:22] Planner Zupanec: please okay

[0:44:24] Trustee Rogers: so then i'll turn to you to go

[0:44:26] Trustee Rogers: ahead thank

[0:44:26] Planner Zupanec: you so this applicant has applied for a conventional six-lot subdivision on the subject

[0:44:32] Planner Zupanec: parcel through an application to the Ministry of Transportation referred to our office you were

[0:44:39] Planner Zupanec: copied on the subdivision referral response in September and that referral response has

[0:44:44] Planner Zupanec: significantly more information than what is in this report so I'll just remind you that

[0:44:52] Planner Zupanec: outside of this report this is a concurrent subdivision application for a second parcel

[0:44:58] Planner Zupanec: on Gabriela Island and so the increase in lots that's being proposed under this subdivision

[0:45:05] Planner Zupanec: four of which require a 10% frontage waiver that you're considering today would result in a

[0:45:11] Planner Zupanec: decrease in the number of lots on the concurrent subdivision for the second parcel so a 10%

[0:45:21] Planner Zupanec: frontage waiver for the lots as shown on the subject plan that's shown on the screen here

[0:45:27] Planner Zupanec: So that's lot C, D, E, and F would all require that waiver to accommodate the panhandle access off of Seymour Road.

[0:45:36] Planner Zupanec: The staff report outlines the conditions under which you would be considering this waiver,

[0:45:42] Planner Zupanec: such as safety consideration, terrain, adequate building envelopes to accommodate construction,

[0:45:50] Planner Zupanec: and further subdivision potential.

[0:45:51] Planner Zupanec: potential. So staff's recommendation is to waive the 10% frontage requirement for all four lots

[0:45:59] Planner Zupanec: on the subject parcel as noted in the staff report and I'm available to answer any questions

[0:46:06] Planner Zupanec: that you have about this. The applicant is listening in if we need to discuss anything

[0:46:12] Voice 15: further with them. Okay questions from the trustees for the planner.

[0:46:23] Voice 9: Could you just help me

[0:46:25] Voice 9: and help others situate discuss the map which part of Seymour Road we're looking at the part

[0:46:30] Voice 9: that's already developed so a lot of these actually sort of back onto Tate Road and

[0:46:37] Voice 9: Fern am I correct so you're coming could you set to help help folks with the map because it's sort

[0:46:43] Voice 9: of taken out of context from from where these exact lots are and and that'll help I think with

[0:46:49] Voice 9: with discussion around safety and access.

[0:46:52] Planner Zupanec: So these lots, if you can see my arrow,

[0:46:55] Planner Zupanec: do not back onto Tate.

[0:46:57] Planner Zupanec: These are other private properties in behind.

[0:47:03] Planner Zupanec: So that reference Seymour would come out

[0:47:06] Planner Zupanec: onto Tate further along here.

[0:47:09] Planner Zupanec: I'd have to pull up a secondary map off of Tapas

[0:47:11] Planner Zupanec: if you want me to zoom out to show that where this is.

[0:47:17] Planner Zupanec: And this is the

[0:47:19] Voice 15: end here of Seymour.

[0:47:23] Voice 9: that's where seymour turns down towards lackhaven right so the seymour comes out you you've got it

[0:47:30] Voice 9: up it's for it's it's fern and then it so it's not tate but it's it's the the subject properties

[0:47:37] Voice 9: are in behind the ones that have already been subdivided that are along seymour heading

[0:47:41] Voice 9: between fern and lackhaven sure

[0:47:45] Planner Zupanec: do you want me to pull up tapas yeah

[0:47:47] Trustee Rogers: that'd be helpful for me

[0:47:48] Trustee Rogers: yeah if you can do that sure

[0:47:53] Planner Zupanec: are there any other questions while i do that

[0:47:55] Planner Zupanec: yeah

[0:47:57] Voice 8: i just had a question it was going to be a three lot subdivision so presumably there was

[0:48:02] Voice 8: going to be what there have been any need for a development variance permit or the change i'm

[0:48:09] Voice 8: sorry in the access point i just trying to figure out how those lots would be divided into three

[0:48:15] Voice 8: without having sort of narrow a panhandle kind of approach because there is only that that one road

[0:48:24] Voice 8: and there you know the substantial portion is behind with a very narrow strip on the far right

[0:48:31] Voice 8: running down to the to the road so and i'm not sure if that would have been we would have had a

[0:48:36] Voice 8: similar application anyway no

[0:48:41] Planner Zupanec: no there was

[0:48:42] Planner Zupanec: no there was no need for a variance uh with the

[0:48:46] Planner Zupanec: previous layout that was proposed yeah

[0:48:50] Voice 8: and i guess this just changed and it must be tied into the

[0:48:55] Voice 8: the other subdivision the

[0:48:57] Planner Zupanec: increase in density is linked to considerations on the other subdivision

[0:49:02] Planner Zupanec: correct and those are those are outlined in your subdivision referral response yeah

[0:49:06] Trustee Rogers: okay um i think

[0:49:11] Trustee Rogers: we're still waiting for a map but um i i see um there's someone by the name of jari that's on

[0:49:20] Trustee Rogers: in my waiting room sonia is that the applicant uh

[0:49:25] Planner Zupanec: that name does not ring a bell j-a-r-i no no

[0:49:33] Planner Zupanec: sorry my tapas platform is really sluggish of course because it's time sensitive that i pulled

[0:49:39] Planner Zupanec: it up oh my goodness are there any other questions i can answer yeah

[0:49:47] Voice 9: what i'm trying to um is there

[0:49:49] Voice 9: there a secondary access to those lots so you've got that one panhandle that's on the left of the

[0:49:55] Voice 9: figure that we're seeing and there's another it looks like another access point i'm asking

[0:49:59] Voice 9: sort of from a fire safety point of view there's a lot of um community neighborhoods on this island

[0:50:04] Voice 9: that only have one access and that's been identified as an issue so i'm just wondering

[0:50:08] Voice 9: it from an access point of view how emergency vehicles if the one access were blocked off how

[0:50:14] Voice 9: how they would get to the, especially the lots,

[0:50:20] Voice 9: the new lots, the new densities

[0:50:22] Voice 9: on the right side of the figure as presented.

[0:50:27] Planner Zupanec: So this might help.

[0:50:29] Planner Zupanec: So in yellow, are you seeing the tapas layer,

[0:50:33] Planner Zupanec: the cadastral?

[0:50:35] Planner Zupanec: Yes.

[0:50:36] Planner Zupanec: Mapping, great.

[0:50:37] Planner Zupanec: So this is the subject parcel.

[0:50:39] Planner Zupanec: So currently there is an existing panhandle

[0:50:42] Planner Zupanec: and road frontage here.

[0:50:45] Planner Zupanec: So this is the only access is off of Fern

[0:50:51] Voice 15: and to Seymour here.

[0:51:01] Voice 15: And then we have, this helps.

[0:51:14] Voice 15: So we have

[0:51:14] Planner Zupanec: road access to the north

[0:51:16] Planner Zupanec: and there is a hammerhead as they call it for turnaround.

[0:51:29] Trustee Rogers: So as Trustee Langer indicated,

[0:51:34] Trustee Rogers: that originally was a proposal for a three lot subdivision.

[0:51:37] Trustee Rogers: and now the proposal for a six lot subdivision and the density for three of those six lots would

[0:51:44] Trustee Rogers: come from the other property subdivision proposal that's somewhere to the south i gather right here

[0:51:51] Voice 15: i

[0:51:52] Trustee Rogers: see right okay and i and i also understood that with the with the original three lot proposal

[0:52:03] Trustee Rogers: there would not have been a need for a waiver of the 10 it would they could have had access in

[0:52:09] Trustee Rogers: in some fashion and and but it would be with this that's why they propose it right for three of the

[0:52:14] Trustee Rogers: six lots is it three of six or three yeah

[0:52:17] Planner Zupanec: or but one of them already has a panhandle you know the

[0:52:21] Planner Zupanec: panhandle already exists in this case here that's being duplicated in the subdivision access right

[0:52:31] Trustee Rogers: any other questions is it so did that answer your question trustee culver uh

[0:52:36] Voice 9: yeah so it's single

[0:52:37] Voice 9: access right it's just from that panhandle it's not the way that the the lot layout takes place

[0:52:46] Voice 9: it looks like there's another access um where it jags up from seymour right there but that is not

[0:52:53] Voice 9: that's part of the existing lot structure there's not a secondary way to get at this and and the

[0:52:58] Voice 9: other question i have is whether or not any of this would um steep slope um development permit

[0:53:02] Voice 9: permit area. I know it's kind of a hill. There are

[0:53:07] Planner Zupanec: no development permit areas for the subject

[0:53:09] Planner Zupanec: parcel. So that's noted in the subdivision referral response as well. Yep.

[0:53:16] Planner Zupanec: I'm just going

[0:53:17] Planner Zupanec: to pull up the roads for you. The names. So there, does that help? So you've got public access along

[0:53:29] Planner Zupanec: Longfern and Seymour and

[0:53:33] Voice 15: this

[0:53:37] Planner Zupanec: road name is not showing up that's

[0:53:41] Voice 9: still Seymour yeah that's the

[0:53:43] Voice 9: that's the private aspect of Seymour that backs down onto Lackhaven and there's no connection

[0:53:48] Voice 9: there's

[0:53:48] Planner Zupanec: no connection here right

[0:53:50] Voice 9: unless you're on a bike yeah

[0:53:52] Voice 15: okay okay so your

[0:54:02] Trustee Rogers: concern or your

[0:54:04] Trustee Rogers: question trustee colbert is

[0:54:09] Voice 9: around single access to

[0:54:11] Trustee Rogers: lot f to

[0:54:12] Voice 9: to basically to yes to f

[0:54:16] Voice 9: so

[0:54:20] Trustee Rogers: that that that road that they where seymour goes at a right angle and down to the main road

[0:54:26] Trustee Rogers: and that doesn't exist that's not developed is what you're saying i didn't yeah it so those

[0:54:38] Trustee Rogers: would be the sorts of things presumably that modi would take into account wouldn't they or

[0:54:43] Trustee Rogers: would they not i mean our

[0:54:45] Trustee Rogers: the question we've been faced is is so the so the the question we have is

[0:54:50] Trustee Rogers: whether we're prepared to waive the 10 frontage for what cd and e or cd and f all

[0:55:01] Planner Zupanec: four of them

[0:55:01] Planner Zupanec: yes

[0:55:02] Trustee Rogers: so

[0:55:04] Voice 8: basically the access for the uh four uh the four lots is really why each lot has a portion

[0:55:14] Voice 8: of that access, but the access is actually will be one access point, I would think, right?

[0:55:20] Voice 8: Not F.

[0:55:22] Voice 8: No, F has its own, but C, D, and E would all be using that access point, but it would be

[0:55:29] Voice 8: just one wide strip, I would expect, right?

[0:55:34] Voice 8: So as

[0:55:35] Planner Zupanec: you can see, each parcel would have its own dedicated access.

[0:55:39] Planner Zupanec: There's not

[0:55:40] Planner Zupanec: a shared access that's being proposed here.

[0:55:42] Planner Zupanec: yeah but

[0:55:44] Voice 8: in terms of the physical layout of those three access points what would it look like

[0:55:55] Voice 8: yeah

[0:55:57] Planner Zupanec: that's a good question so there's two options it could look like three driveways

[0:56:03] Planner Zupanec: as shown on the layout here within those panhandles subsequently the owners of the lot

[0:56:11] Planner Zupanec: before the subdivision or after the subdivisions approved may do a shared access agreement where

[0:56:20] Planner Zupanec: there's only one constructed driveway of which the those improvements and the cost of those

[0:56:25] Planner Zupanec: improvements and maintenance are shared amongst the three title holders of cd and e so that would

[0:56:32] Planner Zupanec: be one shared access that would then split you know in a logical location here at some point so

[0:56:39] Planner Zupanec: So there'd have to be some legal instruments that would lay out those

[0:56:42] Planner Zupanec: responsibilities and how that works.

[0:56:45] Planner Zupanec: That's not what's being proposed at this point. It looks like it's three

[0:56:48] Planner Zupanec: individual discreet driveway, side-by-side fronting Seymour road.

[0:56:53] Voice 8: As opposed to having a road created.

[0:56:58] Planner Zupanec: Or a private shared access.

[0:57:03] Voice 15: Correct.

[0:57:17] Voice 15: Further questions for the trustee or sir, for the planner.

[0:57:20] Voice 15: so

[0:57:24] Trustee Rogers: there's a recommendation from the planner related to this which is focused on uh wave

[0:57:32] Trustee Rogers: the waiver of the um uh of highway frontage greater than 10 percent of the perimeter because

[0:57:40] Trustee Rogers: clearly they're none of these lots have that so that's the the single question that's before us

[0:57:45] Trustee Rogers: is that what i understand planner correct

[0:57:48] Voice 6: okay uh trustees how do you want to proceed

[0:57:56] Voice 6: well

[0:58:09] Voice 15: i'll put the i'll put the recommended motion

[0:58:11] Voice 9: on the table for discussion

[0:58:12] Voice 15: um

[0:58:12] Voice 9: and i'll do that

[0:58:16] Voice 9: by reading it that the gabriel island local trust committee exempt proposed lot c d e and f for the

[0:58:23] Voice 9: proposed six lot subdivision of lot 20 section 8 gabriel island and albany district plan

[0:58:27] Voice 9: as presented from section 5.512 1a of the local government act which requires that each partial

[0:58:34] Voice 9: has a highway frontage that is greater than 10 of the premier of the lot okay

[0:58:41] Trustee Rogers: that's been moved

[0:58:42] Trustee Rogers: seconded by trustee longaris okay what trustee colburn you want to speak to your motion thank you

[0:58:50] Voice 9: um yeah this is linked to another subdivision and uh proposal um i went back and looked at

[0:58:57] Voice 9: the referral and it's obviously a complicated you don't end up with this design unless there's other

[0:59:02] Voice 9: factors involved um i have concerns about the access especially that's you know kind of tripled

[0:59:08] Voice 9: um which takes up more space but also um is a is a sort of congestion uh a single access point to

[0:59:17] Voice 9: me has some safety concerns um so but we're being asked to vote on a very specific aspect of this

[0:59:25] Voice 9: which is the something that i i don't have as much issue with although it's linked to to access but

[0:59:31] Voice 9: but it's a rather minor waiving of the requirement.

[0:59:37] Voice 9: And I know that the staff are attempting

[0:59:42] Voice 9: to sort of make the best

[0:59:43] Voice 9: of these linked subdivision proposals.

[0:59:47] Voice 9: So yeah, this is not the optimum, right?

[0:59:53] Voice 9: And yet I think it's what we're left with.

[1:00:02] Voice 10: trustee langers yeah

[1:00:03] Voice 8: i i i agree with what trustee colbert is saying uh so i'm in i'll

[1:00:08] Voice 8: maybe voting on support of it yeah

[1:00:11] Voice 10: okay

[1:00:14] Trustee Rogers: well and i think the i'll just say that you know i

[1:00:19] Trustee Rogers: i too share those sentiments and and the um the fact that it is linked to another

[1:00:26] Trustee Rogers: more trouble more complicated subdivision but we by moving three densities over the year that

[1:00:33] Trustee Rogers: that is, I don't know what the right word is,

[1:00:37] Trustee Rogers: it might be, is useful.

[1:00:39] Trustee Rogers: So I have nothing further to say.

[1:00:42] Trustee Rogers: If nobody has anything else, I'll just call the vote.

[1:00:44] Trustee Rogers: The motion's been made and seconded.

[1:00:46] Trustee Rogers: All in favor, please put up your hand.

[1:00:48] Trustee Rogers: Thank you, three votes.

[1:00:49] Trustee Rogers: Thank you very much.

[1:00:50] Trustee Rogers: Thank you, Planner Zubinich,

[1:00:52] Trustee Rogers: for bringing this to our attention.

[1:00:53] Trustee Rogers: I'm sure Modi will be looking at it again

[1:00:55] Trustee Rogers: in terms of all the highways and infrastructure.

[1:00:57] Trustee Rogers: There'll be, it's continuing to go.

[1:00:59] Trustee Rogers: And

[1:00:59] Voice 9: could I just ask that the fire department be given an update on this and that Modi be made aware that this is a potential issue and if they can find some secondary access point prior to it being fixed.

[1:01:15] Voice 9: that's it's turned out to be a real difficult thing for whalebone for cancer so any sort of

[1:01:25] Voice 9: ability to add a second access point through all of the people involved in this

[1:01:29] Voice 9: would be something i'd like to have noted from this from this meeting is

[1:01:37] Voice 10: that okay with you

[1:01:39] Trustee Rogers: planner's image sure

[1:01:41] Voice 7: yeah i think

[1:01:42] Trustee Rogers: i think that was a request to you so yeah

[1:01:44] Voice 7: okay

[1:01:45] Trustee Rogers: and she said

[1:01:46] Trustee Rogers: Okay. Well, thank you for your report. We're going to move on. So that brings us to the

[1:01:55] Trustee Rogers: Silva Bay Resort and Plano Mejiqua. Again, this is a lengthy, lengthy report. However,

[1:02:06] Trustee Rogers: I'll let you summarize it. And I know we have at least two people here from the Silva Bay,

[1:02:14] Trustee Rogers: the applicant this is for a dp uh my reading of it is again this is time sensitive because of

[1:02:21] Trustee Rogers: the time frame in which they have to build with dfo but i'll maybe turn that over to you you

[1:02:27] Trustee Rogers: could address that issue as to why we need not why we need to deal with it today and and then

[1:02:33] Trustee Rogers: give you a report please over to you yeah

[1:02:36] Voice 12: that's correct so if you waited till the january meeting

[1:02:41] Voice 12: to address this, then they would likely not meet the DFO's window for construction for fisheries.

[1:02:49] Voice 12: So that's why we rushed it onto this agenda. So this application, GBDP 2021.2, is a proposal to

[1:02:59] Voice 12: amend an existing development permit, GBDP 2020.2, which was issued back in August of this year.

[1:03:07] Voice 12: and the amendment permit it remains the same as the previous permit except for the addition of

[1:03:14] Voice 12: an area called the apron deck and the new apron deck work includes the demolition of the existing

[1:03:21] Voice 12: apron deck its replacement on the current footprint however the apron deck will now sit

[1:03:28] Voice 12: on a foundation instead of wooden pilings and therefore requires new fill so this proposed

[1:03:34] Voice 12: amendment for the Apron Deck works is intended to fortify the existing retaining wall and mitigate

[1:03:40] Voice 12: further erosion along the shoreline. At the time of writing the staff report, staff hadn't received

[1:03:48] Voice 12: updated comments from Sunaimuk First Nation. However, Sunaimuk did email staff yesterday

[1:03:53] Voice 12: to let us know that the updated project description does not alter Sunaimuk's consent

[1:04:00] Voice 12: of the project. And it's their understanding that the demolition and replacement of the

[1:04:05] Voice 12: structures at Silva Bay have a net gain to the immediate environment surrounding the

[1:04:10] Voice 12: proposed project site. And SFM stands by their comments in their original decision letter

[1:04:17] Voice 12: regarding mitigation by way of an archaeological site monitor and SFM fisheries presence.

[1:04:24] Voice 12: So staff have already ensured that Soneimak's previous letter, as well as their permit

[1:04:30] Voice 12: conditions carry over from the previous permit to this amendment as well and with all of that

[1:04:37] Voice 12: staff is recommending issuance of this amendment permit because it continues to meet the dp

[1:04:43] Voice 12: guidelines for dpa4 the flat top islands area fisheries and oceans canada is an agreement that

[1:04:50] Voice 12: the proposed amendment including the proposed destruction of some muddy shaded intertidal

[1:04:57] Voice 12: habitat for the Apron Deck Foundation, and they're not requiring a revision to their LOA,

[1:05:04] Voice 12: their letter of advice, as well as, of course, NAMOC's consent with the conditions which remain

[1:05:10] Voice 12: within the permit amendment as Schedule C and as conditions in Section 3 of the drafted permit.

[1:05:18] Voice 12: So staff's recommended wording for a resolution to issue the DP can be found on page 46 of the

[1:05:24] Voice 12: agenda package yeah thanks yeah

[1:05:31] Voice 9: could you just sorry i had a technical issue there in the sound

[1:05:35] Voice 9: cut out could you just repeat um what the email from sunamook yesterday um outlined yeah sorry

[1:05:42] Voice 9: i just missed that that two sentences um

[1:05:44] Voice 12: okay so it the updated project description does not

[1:05:50] Voice 12: alter sunamook's consent of the project it's their understanding that the demolition and

[1:05:55] Voice 12: replacement of the structures at Silver Bay have a net gain to the immediate environment surrounding

[1:06:01] Voice 12: the proposed project site. SFN stands by their comments in their original decision letter

[1:06:07] Voice 12: regarding mitigation by way of an archaeological site monitor and SFN fisheries presence. So those

[1:06:13] Voice 12: are both conditions in section three of the draft permit.

[1:06:21] Voice 8: Yeah okay that was going to be my one

[1:06:23] Voice 8: one question about first house and anyone viewing it so I'm glad to hear that and

[1:06:29] Trustee Rogers: can you just just

[1:06:30] Trustee Rogers: just for my information I went through the report but I couldn't find my understanding from your

[1:06:35] Trustee Rogers: report is is that there was something from DFO that confirmed that they were okay with this and

[1:06:42] Trustee Rogers: I couldn't find it can you just point it to me I saw their original letter but I was having trouble

[1:06:47] Trustee Rogers: finding and updated in

[1:06:50] Voice 12: the staff report where I wrote it you mean well

[1:06:52] Trustee Rogers: I saw it in your staff

[1:06:53] Trustee Rogers: staff report but was there any correspondence or just or just a confirmation verbally um

[1:06:58] Voice 12: just yeah

[1:06:59] Voice 12: internal correspondence that I received from the applicant so I just summarized it into the report

[1:07:04] Voice 12: we have that confirmation from DFO okay

[1:07:07] Trustee Rogers: so internal correspondence that the applicant

[1:07:09] Trustee Rogers: received from DFO that they shared with you that you've seen okay thank you I just was as I said I

[1:07:15] Trustee Rogers: was just looking for that so we've got DFO, Sonamic and okay any other questions for the planner

[1:07:23] Trustee Rogers: I see we have someone from the applicant with us.

[1:07:29] Trustee Rogers: Hello, Jari, I hope I'm pronouncing that correctly.

[1:07:33] Trustee Rogers: Jari actually, hi everybody, how you doing?

[1:07:36] Voice 2: It's Jari.

[1:07:38] Trustee Rogers: Jari, yes, is there anything you'd like to add

[1:07:40] Trustee Rogers: to the staff report?

[1:07:43] Voice 2: No, I think Theresa did a great job

[1:07:46] Voice 2: summarizing the current conditions,

[1:07:49] Voice 2: but happy to take any questions if there are any right now.

[1:07:52] Trustee Rogers: Okay, any questions from the trustees for the applicant?

[1:07:55] Trustee Rogers: nothing from trustee langrass trustee colbert nothing apparently you're going to get off

[1:08:00] Trustee Rogers: relatively easily nobody has any questions for you today does someone wish to make a motion

[1:08:04] Trustee Rogers: i'll

[1:08:05] Voice 8: do that then uh okay uh i'll move that the gabriel island local trust committee approved

[1:08:12] Voice 8: issuance of gbdb 2021.2 subject to the conditions imposed therein is there a seconder okay they may

[1:08:22] Trustee Rogers: want to speak to this uh

[1:08:24] Voice 8: no i by i think it does appear to be a very minor adjustment and that

[1:08:29] Voice 8: it's an amos satisfied with it and uh so i'm i'm fine with it and

[1:08:36] Trustee Rogers: we did talk about it at some

[1:08:37] Trustee Rogers: length in previous meetings about the original dp which covered off all of the environmental

[1:08:42] Trustee Rogers: conditions and the and the replacement of the creosote pilings and this appears to remove

[1:08:47] Trustee Rogers: more creosote pilings so that's good okay so if nobody trusted colburn you know you're okay you

[1:08:53] Trustee Rogers: you don't need to say anything.

[1:08:54] Trustee Rogers: Okay, then I'll call the vote all in favor.

[1:08:57] Trustee Rogers: So that passes unanimously.

[1:08:58] Trustee Rogers: Thank you very much.

[1:08:59] Trustee Rogers: So thank you.

[1:09:00] Trustee Rogers: You'll get your DP and good luck with your work.

[1:09:06] Trustee Rogers: Great, thanks very much, everybody.

[1:09:08] Voice 14: Thank you.

[1:09:11] Trustee Rogers: Okay, so that takes us through the two applications

[1:09:14] Trustee Rogers: that are there.

[1:09:15] Trustee Rogers: We're now into the two local trust committee projects.

[1:09:18] Trustee Rogers: projects. And the first one up, I think, is RPM Cower. Are you going to be helping us

[1:09:27] Trustee Rogers: with this? Which starts at page 222. And perhaps, oh, and I see the plan is up and it just joins

[1:09:37] Trustee Rogers: us as well. Perhaps we could start with where you could present it and also if you have

[1:09:44] Trustee Rogers: some comments to make about, we've received some correspondence that people were concerned

[1:09:48] Trustee Rogers: concerned about about public consultation around any if we if this moves forward uh we could talk

[1:09:55] Trustee Rogers: about that as well and the timing of that I got an email from uh we all got an email or at least

[1:10:02] Trustee Rogers: the trustees did about what the timing of that might look like so uh plant RPM Cow are you going

[1:10:08] Trustee Rogers: to present this or is somebody else going to present I

[1:10:12] Voice 4: think Sonya will start with the business

[1:10:14] Voice 4: case? Okay. Do you want to do that, Sonia, or do you want me to just kind of summarize?

[1:10:21] Planner Zupanec: Sure, you can

[1:10:21] Planner Zupanec: go ahead. I've got the FPC resolution ready too, so I can bring that up on the screen if you need

[1:10:28] Planner Zupanec: that instead.

[1:10:29] Voice 4: Okay, so I'll go ahead then. So just kind of as a timeline here, the LTC requested

[1:10:38] Voice 4: requested that a business case be moved forward or come to you related to the recommendation by the

[1:10:47] Voice 4: HAPC that the LTC consider the biocultural and housing diversity program as recommended by the

[1:10:58] Voice 4: HAPC. That was in July. There was a request that the business case come to you in October. And

[1:11:08] Voice 4: there was also this process going on with the financial planning committee of trust council

[1:11:14] Voice 4: where that committee was looking at draft budgets that would be going forward to trust council

[1:11:20] Voice 4: so this topic this this project actually got added to the financial planning committee's

[1:11:27] Voice 4: list of things to discuss on on in the budget and because the budget discussion needed a

[1:11:34] Voice 4: a monetary placeholder there was an amount of 60 000 that was sort of a starting point to talk

[1:11:42] Voice 4: about um so um the fpc discussed it um and then asked staff to come back with some more analysis

[1:11:53] Voice 4: because essentially it's this the the amount of money that would be required to move this program

[1:12:01] Voice 4: forward, and maybe I'll back up even a little bit. The program is one where the HAPC, the report that

[1:12:12] Voice 4: went along with it, said that this program would be a 10-year program, that it would include a

[1:12:18] Voice 4: joint task force, and it would include a coordinator position who would be paid. A paid coordinator

[1:12:27] Voice 4: position is the assumption. So that model is one that Islands Trust has one other thing to kind of

[1:12:36] Voice 4: base it on, which is the SWPA project on Salt Spring Island. The SWPA program, which is focused

[1:12:44] Voice 4: on water, has a paid coordinator. And that person makes a base salary of about $60,000 a year.

[1:12:54] Voice 4: So, not having sussed out the entire project, when we went to FPC, that was the amount of money that we were guessing at at that point.

[1:13:06] Voice 4: So, FPC said, okay, so right now what is being requested is $60,000 from fiscal year 2020-23

[1:13:23] Voice 4: for presumably a coordinator for the Biocultural and Housing Diversity Program.

[1:13:33] Voice 4: program. That as a line item in Trust Council's budget for next year. So if sort of the question

[1:13:45] Voice 4: I think generally posed was if Trust Council decided they didn't want to approve $60,000

[1:13:53] Voice 4: or whatever that amount was for a coordinator for this project in the budget for Trust Council,

[1:14:00] Voice 4: Council, what are the alternatives? And one of those alternatives is something called a special

[1:14:05] Voice 4: property tax requisition. And it's a mechanism for funding things like this that are sort of

[1:14:13] Voice 4: outside the bounds of what normal operations are for Islands Trust. We have a policy called

[1:14:23] Voice 4: the special property tax requisition policy, and it outlines kind of what the procedures are around

[1:14:29] Voice 4: it. But ultimately, it's a mechanism that Trust Council puts in its budget to allow for

[1:14:39] Voice 4: Gabriela to tax its resident, the property owners, to fund a certain program. So in the end,

[1:14:49] Voice 4: that's what that would be. It would be a property tax just for Gabriela or whatever the area was

[1:14:55] Voice 4: was that you had decided to tax.

[1:14:59] Voice 4: There is a public engagement aspect to that.

[1:15:02] Voice 4: The policy outlines that there must be public engagement

[1:15:05] Voice 4: prior to a special property tax going forward.

[1:15:11] Voice 4: It's not a referendum.

[1:15:13] Voice 4: It's not, it doesn't go on a ballot necessarily.

[1:15:17] Voice 4: It sort of starts with the LTC saying,

[1:15:21] Voice 4: saying, we would like to consider a property tax requisition, and then we're going to ask staff to

[1:15:28] Voice 4: go do some public engagement, and then we're going to take the results of that public engagement to

[1:15:34] Voice 4: Trust Council, and then they will decide whether or not to add that tax requisition to their budget

[1:15:40] Voice 4: process. So that's how that process would work. So knowing that, FPC said, hey, could you, staff,

[1:15:52] Voice 4: could you please just kind of give us more information about that analyze what a special

[1:15:57] Voice 4: tax requisition would look like in relation to this project and so the staff report that's

[1:16:03] Voice 4: attached here that i put together is an analysis of what that would look like what the process

[1:16:10] Voice 4: would look like what would be necessary in terms of staffing resources and that sort of thing

[1:16:16] Voice 4: Um, as you can see, there's, there's also this other thing called a delegation bylaw that would

[1:16:22] Voice 4: be required, um, before a special tax requisition could go forward because, um, this kind of

[1:16:29] Voice 4: function is not within like explicitly within the authority of an LTC. The trust council would have

[1:16:37] Voice 4: to delegate its authority to the local trust committee in order to move forward with this

[1:16:42] Voice 4: kind of program and that has to be in sync with the special tax requisition request that trust

[1:16:51] Voice 4: council is going through there is a lot of staff work that is needed to go into a program of this

[1:16:59] Voice 4: of the sort even getting it up and running like as i laid out the delegation bylaw the public

[1:17:06] Voice 4: engagement related to the special tax requisition and then if all of that goes through

[1:17:12] Voice 4: we then have to hire a coordinator train the coordinator hire a task for you know get the

[1:17:19] Voice 4: task force together and we assume based on the SWPA model that there would have to be ongoing

[1:17:26] Voice 4: staff support and that right now SWPA is supported by an island planner as well as administrative

[1:17:33] Voice 4: staff who help facilitate the SWPA meetings.

[1:17:39] Voice 4: So in the end, the budgets reflect, are more reflective,

[1:17:44] Voice 4: the budgets that are listed here are more reflective

[1:17:46] Voice 4: of more discussion with SWPA, the SWPA planner

[1:17:52] Voice 4: and RPM that deal with that.

[1:17:54] Voice 4: So it involves the coordinator's salary,

[1:17:57] Voice 4: it involves costs associated

[1:17:59] Voice 4: with a joint task force meeting venues and materials, et cetera.

[1:18:05] Voice 4: And we made very clear that it's an annual cost.

[1:18:10] Voice 4: We would be coming back to Trust Council every year to ask

[1:18:14] Voice 4: for continued support of a coordinator position

[1:18:18] Voice 4: in this joint task force.

[1:18:21] Voice 4: So that's where we stand.

[1:18:25] Voice 4: The reason this is timely, to some extent,

[1:18:29] Voice 4: is if you really do want to consider moving that forward now, we need a motion to say, yes,

[1:18:38] Voice 4: go forward, staff, and initiate a special tax requisition and start public engagement.

[1:18:46] Voice 4: And that really needs to occur now, given the Trust Council's budget cycle, if you want to

[1:18:53] Voice 4: to get into next year's budget. However, as we pointed out in the staff report and as kind of

[1:19:01] Voice 4: backed up by the CAO when we're talking to the FPC, we really don't have staff capacity to do

[1:19:08] Voice 4: that in the

[1:19:09] Voice 4: next three months, which is what we're really talking about. We're talking about,

[1:19:14] Voice 4: you know, 400 hours of staff time in the next three months to put together a delegation bylaw

[1:19:20] Voice 4: and do public consultation

[1:19:21] Voice 4: and get it all into the budget and all of that.

[1:19:26] Voice 4: So ultimately, our recommendation around that is

[1:19:32] Voice 4: if you want to consider it,

[1:19:35] Voice 4: maybe consider it for next year

[1:19:36] Voice 4: as opposed to this year's budget cycle.

[1:19:41] Voice 4: But also just know that all of these things

[1:19:44] Voice 4: are considerations for the program that's being proposed.

[1:19:47] Voice 4: And I think I'll stop there.

[1:19:51] Voice 4: Sonia, did you want to add anything?

[1:19:55] Planner Zupanec: No, I can bring up anything that you'd like shown on the screen for public ease of following

[1:20:02] Voice 15: on.

[1:20:02] Voice 15: Okay.

[1:20:07] Trustee Rogers: Okay.

[1:20:07] Trustee Rogers: So trustees, I've heard so much of this before, so I'll turn it over to you to ask questions.

[1:20:15] Trustee Rogers: Trustee Langer, as I saw your hand.

[1:20:18] Voice 8: Yeah.

[1:20:18] Voice 8: Yeah.

[1:20:18] Voice 8: I just wanted to understand, the idea originally was that this would be a project for OCP and

[1:20:25] Voice 8: the lub amendments that was the intent the tax this is what i'm trying to grapple with the tax

[1:20:31] Voice 8: requisition is for something that is not within this the legal framework of the local trust

[1:20:38] Voice 8: committee so this requisition then is really not about ocp lub amendments it's really about

[1:20:47] Voice 8: creating this task force who i guess is like a think tank that's going to operate outside and

[1:20:53] Voice 8: And I guess over the term, there'd be some advice provided to the local trust committee that they may or may not decide to do.

[1:21:02] Voice 8: Am I correct in that?

[1:21:03] Voice 8: And that's why there's a delegation, because the delegation bylaw then has to give that group something that, us something that we don't have.

[1:21:12] Voice 8: So it's not really a project per se for that it's creating this think tank.

[1:21:20] Voice 4: That's right.

[1:21:21] Voice 8: Right. And you asked for a legal opinion, and I'm not sure if that would be part of the process or

[1:21:28] Voice 8: not.

[1:21:31] Voice 4: The legal opinion that I've mentioned in the report to the FPC, there's kind of two aspects to

[1:21:36] Voice 4: that. One is the special property tax policy isn't, it's clear that we need a delegation bylaw.

[1:21:44] Voice 4: It's not clear on the timing. Does the delegation bylaw need to be approved and adopted before the tax requisition can go forward? Or can they go in parallel? So that was that aspect of it.

[1:22:00] Voice 4: But the other thing is that for an LTC or the Trust Council to be able to give money

[1:22:07] Voice 4: to a community group or a think tank, if you will, there are actually specific reasons

[1:22:15] Voice 4: that are listed in our regulations that say when you can give them money.

[1:22:24] Voice 4: And it's not clear that the objectives of this group actually fit into those categories.

[1:22:32] Voice 4: so that was that was one of my recommendations too was can we even give a group like this money

[1:22:38] Voice 4: based on our legislation yeah

[1:22:43] Voice 10: i'm sorry go ahead oh

[1:22:45] Voice 8: i just one other question was that this would

[1:22:47] Voice 8: apply then to imagine the course as well i'm assuming it's a local trust area or can it be

[1:22:54] Voice 8: limited to gabriela it

[1:22:56] Voice 4: can be limited to gabe i understood it was um chair's shaking his head

[1:23:01] Voice 4: It's the whole local trust area.

[1:23:04] Trustee Rogers: I was told when I asked that question

[1:23:06] Trustee Rogers: about a different local trust area that you cannot limit it to a particular area of the local trust

[1:23:13] Trustee Rogers: area. It applies to all of it. So for example, some of the ancillary islands in the Salt Spring

[1:23:20] Trustee Rogers: area contribute to the SWPA model. That's what I was told. And can I just say,

[1:23:31] Trustee Rogers: I'm sorry, I've been around this a few times, and I'll just give you my context,

[1:23:35] Trustee Rogers: because RPM Cowher and I have not always agreed on this whole thing,

[1:23:41] Trustee Rogers: is the delegation, that you need a delegation by law, probably comes from the fact that the

[1:23:47] Trustee Rogers: legislation allows LTCs to work in conjunction with certain organizations, but not others.

[1:23:54] Trustee Rogers: um it's fairly specific as to what we're entitled to who we're entitled to work with

[1:24:01] Trustee Rogers: and that if you want to or if you want to work with other organizations beyond the limited group

[1:24:09] Trustee Rogers: that the ltcs are entitled to work with to coordinate with and work with then that's why

[1:24:15] Trustee Rogers: it has to become delegated from the trust council who has a much broader authority to work with

[1:24:21] Trustee Rogers: others under Section 8. I don't view this as us giving money to another group. I view this as a

[1:24:30] Trustee Rogers: SWPA model. I don't see this as being limited to by our authority to give money, but rather this

[1:24:39] Trustee Rogers: is a support that we're entitled to provide that particular support. So for example, the SWPA

[1:24:48] Trustee Rogers: coordinator is to my understanding hired by the trust like technically is hired by the trust and

[1:24:55] Trustee Rogers: that's the way we work our way around that kind of not being able to make a quote a grant to an

[1:25:02] Trustee Rogers: organization because we have limited grants and you may have noticed that there's some proposal

[1:25:07] Trustee Rogers: to amend our legislation to allow for a broader ability to give grants but that's not what we're

[1:25:12] Trustee Rogers: talking about here necessarily uh we're talking about uh a coordination function uh that is

[1:25:19] Trustee Rogers: managed by that's why there's staff involved so i don't see it the same way as the rpm about that

[1:25:26] Trustee Rogers: but you know legal opinions are legal opinions and um we can that's why there's always at least

[1:25:33] Trustee Rogers: two lawyers in every courtroom because they don't always agree on what the outcome is so anyway they

[1:25:40] Trustee Rogers: just want to make those comments that commentary and trustee Colburn over yeah

[1:25:44] Voice 9: and and thank you

[1:25:45] Voice 9: for that um I I really find the use of the term uh think tank to be somewhat um reductive and

[1:25:54] Voice 9: for me this is a difference between a program and a project and uh programs and I think the

[1:25:59] Voice 9: most successful program in this area is the watershed and drinking water protection program

[1:26:04] Voice 9: that the regional district of Nanaimo has been running for over 10 years they did a 10-year

[1:26:08] Voice 9: strategic plan they funded it securely for those 10 years and it has worked and it's included the

[1:26:13] Voice 9: islands trust um water specialist it's included a lot of different groups and organizations and

[1:26:20] Voice 9: it's and it and it works because that that entity didn't have the ability to do something important

[1:26:27] Voice 9: and they found a way to do it over a long term and have results the problem with the trust overall

[1:26:33] Voice 9: all is that projects are dying on the vine because the capacity of the organization is

[1:26:40] Voice 9: continually drawn to development of a certain type of housing primarily but so there's a lot

[1:26:47] Voice 9: of things that have fallen through the cracks over the years that's why the surplus budget is so high

[1:26:51] Voice 9: and that's why we're not seeing a lot of community benefit or environment natural environment

[1:26:55] Voice 9: protection happening as much as could be because the expertise of our staff is constantly being

[1:26:59] Voice 9: drawn away from this. So this is an attempt to get at these issues that are front and center in a

[1:27:08] Voice 9: climate crisis with reconciliation, with the housing crisis that we're seeing, and to get

[1:27:14] Voice 9: some things done. And staff capacity is constantly what we're hearing. This is the ability to fund

[1:27:20] Voice 9: someone to go at it. So from a staff perspective, is my delineation of this between program and

[1:27:28] Voice 9: project, would that be an accurate way to look at this? I

[1:27:33] Voice 4: would call it a program and not a project.

[1:27:39] Voice 15: Yep, I would say that's accurate. And the public

[1:27:47] Voice 9: consultation that comes with

[1:27:48] Voice 9: the special requisition piece of this, is that there's no budget for that, right? That is that

[1:27:57] Voice 9: mostly, or could that be supported by the trustees, for example, or is there capacity

[1:28:03] Voice 9: within the community because a lot of this was community led we we put it out there to a to a

[1:28:09] Voice 9: community group they solicited input you know a lot more public engagement than has gone into

[1:28:13] Voice 9: almost anything the trust has ever done um and and so i'm wondering if if there's any

[1:28:21] Voice 9: outlines in the policies i didn't see much in terms of how that public engagement is conducted

[1:28:27] Voice 4: right it's it's not spelled out it um as far as i can tell it's it's up to the local trust

[1:28:33] Voice 4: committee how that looks um there is no budget for it currently um in this fiscal year that

[1:28:40] Voice 4: that's been requested the ltc could request budget for that um i i would say that yes

[1:28:49] Voice 4: there has been a lot of public engagement related to the housing project that was primarily led by

[1:28:55] Voice 4: a community group but there was still quite a bit of staff support that had to go behind that

[1:29:00] Voice 4: right our island planners still works hand in hand with that group and our admin staff are

[1:29:08] Voice 4: also impacted by it so i there's there's not a lot of scenarios that i see where um we wouldn't

[1:29:15] Voice 4: have staff involved in it but but but also it's not just northern office staff because of this

[1:29:22] Voice 4: delegation bylaw aspect of it um that would be the cao and our lps director and our finance director

[1:29:30] Voice 4: and our finance officer and their admins.

[1:29:34] Voice 4: So there's more to it than just the local trust committee's public engagement.

[1:29:49] Trustee Rogers: Which is why I know you have a very healthy skepticism

[1:29:54] Trustee Rogers: about this being done by the March budget is because...

[1:30:00] Trustee Rogers: of how i mean i'm not i continually say i'm not a planner and so uh i wonder about the time frame

[1:30:11] Trustee Rogers: that would be involved but there's two aspects of this first of all at least two aspects and

[1:30:16] Trustee Rogers: there's maybe more there's first of all the the the advice we've gotten there has to be a

[1:30:23] Trustee Rogers: delegation bylaw you have to convince trust council that you would ask trust council to

[1:30:28] Trustee Rogers: to direct that work to be done is my understanding um so you have to ask trust counsel to do that

[1:30:34] Trustee Rogers: um which is why you know that would if we decide we wanted to aim for march that has to happen

[1:30:42] Trustee Rogers: next week um unless you do it by an rwm or something but but you have to direct that that

[1:30:49] Trustee Rogers: be done and that raises all the consideration about about our central staff about developing

[1:30:54] Trustee Rogers: a delegation bylaw that could be adopted in March.

[1:30:58] Trustee Rogers: Secondly, then there is the LTC component,

[1:31:02] Trustee Rogers: which is the public consultation aspect

[1:31:07] Trustee Rogers: and a timeframe set out in which you would look

[1:31:11] Trustee Rogers: at trying to get this.

[1:31:12] Trustee Rogers: And then the, and I guess the formal request

[1:31:14] Trustee Rogers: to trust counsel after the public consultation

[1:31:17] Trustee Rogers: and providing the public consultation,

[1:31:19] Trustee Rogers: because you have to provide,

[1:31:21] Trustee Rogers: it's clear you have to provide the results

[1:31:22] Trustee Rogers: of the public consultation to trust council and then the trust council would either if you went

[1:31:29] Trustee Rogers: through all of that would decide whenever they get it and they always adopt their budget in march of

[1:31:34] Trustee Rogers: any given year in um at the at the march at the march as to whether to approve it or not and and

[1:31:42] Trustee Rogers: and say yes based on your consultation and your your um and your reformal request we're prepared

[1:31:50] Trustee Rogers: to approve of this so that's sort of the high level look at it and i guess what the rpm is

[1:31:56] Trustee Rogers: saying is in her view and i think some of the other senior staff behind the scenes work

[1:32:01] Trustee Rogers: involves quite a bit more work than we might see on the surface um in terms of developing

[1:32:09] Trustee Rogers: but those various steps so i think one of my senses one of those sense i think there's two

[1:32:16] Trustee Rogers: Two things. One is, does the LTC support this way forward?

[1:32:19] Trustee Rogers: Secondly, what kind of a time frame?

[1:32:22] Trustee Rogers: Because there is, I think, a particular indication from the RPM that this may be better to try and easier and more manageable to deal with it, to put it into the 20, I guess that would be the 2022, 2023, 2024 budget.

[1:32:46] Trustee Rogers: budget um in other words next term uh so it seems to me there's a couple of fundamental questions

[1:32:54] Trustee Rogers: one is is this a way forward that you see that could work for the LTC to make that request to

[1:33:00] Trustee Rogers: ask this to be done to be has it done as a as a special tax requisition and I should say

[1:33:08] Trustee Rogers: there's nothing stopping someone to go to trust Council and say you know what I know what FPC

[1:33:16] Trustee Rogers: recommend it but I want it back in our general budget I mean you could do that the FPC as you

[1:33:24] Trustee Rogers: made if you've looked at it we went through and we removed and I say we because I take ownership

[1:33:30] Trustee Rogers: of this and some of it I voted for and some of it I didn't but the FPC recommended I don't know

[1:33:37] Trustee Rogers: in addition to this probably six or seven other projects or programs be removed from the budget

[1:33:44] Trustee Rogers: for this for next year um the one that automatically comes to mind is there was a

[1:33:50] Trustee Rogers: request from hornby to to um to have an ocp review with a consultant and the fpc voted to

[1:33:58] Trustee Rogers: to recommend removal of that to budget there's nothing to stop hornby from coming back and saying

[1:34:03] Trustee Rogers: we want you to put that back in the budget uh for the next year or and there's other things of

[1:34:09] Trustee Rogers: course there's other things there's water and there's nothing to stop someone from going and

[1:34:14] Trustee Rogers: saying no fund this out of general revenues just put it back in the budget based on the new business

[1:34:18] Trustee Rogers: case so all of those are options and it's why this is on our agenda for you guys for the local

[1:34:25] Trustee Rogers: trust committee i shouldn't say you guys but local trust committee decide how they if they want to go

[1:34:31] Trustee Rogers: forward and if so how they want

[1:34:33] Voice 15: to go forward so okay i'm gonna start at the top and give me a

[1:34:52] Voice 15: second here if

[1:35:00] Trustee Rogers: you want to take a little bit of time to think about this we could do that we could

[1:35:06] Trustee Rogers: take our lunch break right now

[1:35:08] Voice 9: yeah you

[1:35:09] Trustee Rogers: come back for the the active transportation grant presentation

[1:35:13] Trustee Rogers: at 12 30 uh and and then after we've had that presentation we could come back and and just and

[1:35:21] Trustee Rogers: and make any decisions you want to make i up to you guys how you want to proceed i'm

[1:35:26] Voice 8: fine with that

[1:35:27] Voice 8: yeah

[1:35:27] Voice 9: there's no recommended motion in terms of of pathways for there's alternatives to be

[1:35:34] Voice 9: considered so i'm just i just want to make sure that the decision options that that we are

[1:35:41] Voice 9: considering here um okay my question is can you do both like can you ask it to be back into the

[1:35:51] Voice 9: general budget but also advance it as you know because i think we the problem here is that the

[1:36:02] Voice 9: the operational limitations are causing us to be unable to deal with the

[1:36:08] Voice 9: operational limitations. So we're caught, right? We're constantly caught.

[1:36:17] Voice 10: Yep. I agree with you. I understood that that sounded redundant,

[1:36:21] Voice 10: but it was actually accurate.

[1:36:23] Voice 9: Right. So it's, I don't know that lunch is going to fix it,

[1:36:29] Voice 9: but I'm wondering if the alternatives considered, alternatives to be considered, like what's the

[1:36:40] Voice 9: primary, there's no recommendation that's in this staff report, right? It's an outline of the

[1:36:48] Voice 9: options, but there's not a primary recommendation. Is that accurate to say?

[1:36:57] Trustee Rogers: Either the staff want to answer that question or BMK.

[1:37:00] Voice 4: It is accurate. Yeah. There is no recommend, I mean, other than, you know, if you decide to do

[1:37:07] Voice 4: a special tax requisition we recommend that you postpone consideration until next year and and i

[1:37:15] Voice 4: do have um if you decide to move forward with with uh the option of let's say asking to have it added

[1:37:25] Voice 4: to the general budget um i i can propose a motion for that if you know we can we can develop motions

[1:37:32] Voice 4: depending on what you want to do um but there isn't a recommendation around this one yeah

[1:37:37] Voice 9: Yeah. The Ganges Village Programmer Project, that is being funded out of general revenues,

[1:37:46] Voice 9: right? That would be a comparable sort of, not just amount, but also approach.

[1:37:55] Trustee Rogers: It's comparable other than the fact that it's not an ongoing, it's a beginning and an end,

[1:38:02] Trustee Rogers: yeah right um i mean there may be something that comes out of it that asks for ongoing uh but it

[1:38:10] Trustee Rogers: but they've got they've been through phase one or phase one and two and then next year they've got

[1:38:15] Trustee Rogers: phase three and and and then that it's intended to come up with a plan and and a record a series

[1:38:23] Trustee Rogers: of recommendations and then stop so that's that's that's it's more time limited if you will yeah

[1:38:29] Trustee Rogers: Yeah, trust RPM car.

[1:38:31] Voice 4: Yeah, it also has an identified deliverable,

[1:38:34] Voice 4: which is an area plan to go into the OCP.

[1:38:38] Voice 4: So everybody knows what the end result will be.

[1:38:41] Voice 4: And it is an LTC identified function,

[1:38:46] Voice 4: which is an OCP update.

[1:38:48] Voice 8: Yeah. Yeah.

[1:38:49] Voice 8: Yeah, so the way it's worded now though,

[1:38:51] Voice 8: is it's not really an OCP.

[1:38:53] Voice 8: The proposal that's written here

[1:38:55] Voice 8: is not an OCP LUB objective per se.

[1:39:00] Voice 8: and

[1:39:01] Voice 9: the um the options to do a special tax requisition for an ocp review again you're

[1:39:08] Voice 9: under the same time constraints that would for you're basically saying that that's not a

[1:39:15] Voice 9: possibility for the upcoming budget or is that is that any

[1:39:19] Voice 9: different flexibility well

[1:39:21] Trustee Rogers: i would say

[1:39:22] Trustee Rogers: you wouldn't need a delegated authority for that you wouldn't need a delegation bylaw for that

[1:39:27] Trustee Rogers: because that's squarely in your in our wheelhouse so but

[1:39:32] Voice 8: there has to be refusal by trust council

[1:39:35] Voice 8: to fund to go that uh

[1:39:36] Trustee Rogers: i don't think so i think that's that they're they're i i'm not i'm not i

[1:39:42] Trustee Rogers: don't read it that way i i see your point i'd have to go back and read it i think you could

[1:39:46] Trustee Rogers: you don't need to necessarily do it independently but um um i don't i don't read it but do you read

[1:39:53] Trustee Rogers: it that way rpm coward no

[1:39:54] Voice 4: i don't i think i think um you could still move forward with that i think

[1:39:59] Trustee Rogers: that's one path i and i know what you're talking about trustee long grass is the path is there's

[1:40:03] Trustee Rogers: a refusal you can do it but i my understanding is is this it's an independent you can do it

[1:40:08] Trustee Rogers: independently too but i i'd have to go back and read it again but

[1:40:12] Voice 8: what would be the delegation

[1:40:14] Voice 8: bylaw purpose then that's what i'm confused on well

[1:40:17] Trustee Rogers: the delegation bylaw is what we're

[1:40:19] Trustee Rogers: there wouldn't be one for an ocp uh i wouldn't i mean my understanding because we already have

[1:40:26] Trustee Rogers: the authority to amend our ocp so you don't need a delegation bylaw you just need the

[1:40:32] Trustee Rogers: uh a tax tax

[1:40:34] Voice 8: bylaw then an authority to tax yeah

[1:40:39] Trustee Rogers: because remember with swipa we don't pass

[1:40:41] Trustee Rogers: a delegation bylaw every year uh the delegation was done originally and now we just approve the

[1:40:47] Trustee Rogers: funding yeah um this in that case i would think there'd be no delegation required it's just not

[1:40:54] Trustee Rogers: if if it's not funded by the trust council you make a requisition to do this function

[1:41:00] Trustee Rogers: by way of a special tax requisition that applies only to your local trust area

[1:41:06] Trustee Rogers: that's my understanding of the way it works yeah

[1:41:09] Voice 4: so that the staffing resources would needed would

[1:41:13] Voice 4: be reduced because we wouldn't have the delegation bylaw but the the short timeline for public

[1:41:18] Voice 4: engagement to get in this year's budget would still be affected by resources because of the

[1:41:24] Voice 4: special tax requisition public engagement uh

[1:41:40] Voice 9: rpm cow you outlined a uh proposed wording for that

[1:41:43] Voice 9: motion then i would if you could just put together a sentence or two that would that would be helpful

[1:41:47] Voice 9: when we come back for for which uh what was it for the um um so i'm just trying to find this

[1:42:12] Voice 9: yeah i think i think a break is necessary i i'm gonna kind of go through this and and um

[1:42:17] Voice 9: i had an idea there and you mentioned a proposed motion but okay

[1:42:24] Trustee Rogers: so let's let's take a break um

[1:42:26] Trustee Rogers: Um, uh, Sonia is, can we, can we sort of put these folks off till 1240 or is that, or is

[1:42:34] Trustee Rogers: 1230 is a hard start?

[1:42:36] Planner Zupanec: No, 1240 is fine.

[1:42:37] Planner Zupanec: They, they need to log off by 130 at the latest.

[1:42:40] Planner Zupanec: So that's fine.

[1:42:40] Trustee Rogers: Okay.

[1:42:41] Trustee Rogers: So let's take a break till 1240.

[1:42:44] Trustee Rogers: Um, and is that long enough trustees?

[1:42:49] Trustee Rogers: Uh, and we'll come back and move on to, uh, the active transportation grant, come back

[1:42:55] Trustee Rogers: to this business case and i think and then we have an imprint camera i don't know if i can know how

[1:43:02] Trustee Rogers: to put up a we're off line till uh oh there you go she thank you sonya okay uh we'll see you all

[1:43:11] Trustee Rogers: we're just going to stand down until we're going to adjourn until or take a break until 12 40.

[1:43:16] Trustee Rogers: We'll

[1:43:17] Voice 15: see you then. Bye-bye.

[2:10:14] Voice 15: Welcome back to anyone

[2:10:18] Trustee Rogers: watching our stream.

[2:10:20] Trustee Rogers: And this is the special meeting of the Gabriola Local Trust Committee,

[2:10:27] Trustee Rogers: the continuation of that we broke for lunch.

[2:10:32] Trustee Rogers: And thank you for returning as we continue to meet on the traditional

[2:10:37] Trustee Rogers: territories of the Coast Salish Peoples.

[2:10:39] Trustee Rogers: We have our trustees here.

[2:10:43] Trustee Rogers: I see Sonia's here.

[2:10:45] Trustee Rogers: I saw the I saw the recorder and we have we have some guests with us now so does the Sonia do you

[2:10:58] Trustee Rogers: want to introduce our guests and welcome to our meeting and this is the item 8.2 on the agenda

[2:11:06] Trustee Rogers: just so you know we're being recorded and live streamed so but over to Sonia this is the active

[2:11:13] Trustee Rogers: of transportation grant final report over to you Sonia for introductions.

[2:11:18] Planner Zupanec: Great thank you we're

[2:11:19] Planner Zupanec: really excited to be able to have the local trust committee review this final report and have the

[2:11:25] Planner Zupanec: contractors present the findings and answer any questions that you have. So with us this afternoon

[2:11:31] Planner Zupanec: you have Sonal Deshmukh is the planning projects coordinator with the Mount Aerosmith Biosphere

[2:11:37] Planner Zupanec: Region Research Institute. She's also a recent graduate from the Master Community Planning

[2:11:42] Planner Zupanec: program. And Skye Bell is also here. She is a second year master community planning student

[2:11:49] Planner Zupanec: at VIU. Just so you know, this project was also supported by a number of other

[2:11:53] Planner Zupanec: team members, Laura Clark, Brad Vince, Pamela Shaw, and Graham Sakaki. So I will pass it over

[2:12:01] Planner Zupanec: to you, Sanal and Skye. You can share your screen for the presentation slides. Thanks so much for

[2:12:07] Planner Zupanec: joining us today and

[2:12:17] Trustee Rogers: and i won't interrupt anymore but i'll just say that this report is

[2:12:21] Trustee Rogers: found at the in the uh agenda addendum which is on the website so if anybody is watching online

[2:12:28] Trustee Rogers: they can go to the website and find the agenda addendum for today's

[2:12:32] Voice 15: meeting thank you everyone

[2:12:37] Voice 15: and

[2:12:37] Voice 14: just a great thank you for having us join you today i'm sorry that some of my colleagues

[2:12:45] Voice 14: were not able to be here but we will try to do them justice. Together we explored alternative

[2:12:54] Voice 14: transportation options to connect Descanso Bay ferry terminal to Vibrilla Village and developed

[2:13:03] Voice 14: the report that we're reviewing with

[2:13:05] Voice 15: you today. At the start of this

[2:13:10] Voice 14: project we gathered information

[2:13:12] Voice 14: on the focus area and we visited the site three times. We found that this is a multi-jurisdictional

[2:13:20] Voice 14: issue with many related policies. These include the Gabriela Island Official Community Plan,

[2:13:29] Voice 14: Village Vision Plan, Cycle Route Plan, and Economic Development Strategy. We also analyzed

[2:13:38] Voice 14: ferry and passenger statistics that showed increased ridership and high use by those

[2:13:45] Voice 14: who walk or bike aboard. And we reviewed the BC Ferries Terminal Development Plan for Descanso Bay.

[2:13:54] Voice 14: We used this information to develop a concept plan with three areas.

[2:14:03] Voice 14: Area 1, which included a proposed boardwalk, pedestrian infrastructure, and intersection improvements.

[2:14:12] Voice 14: Area 2, which includes the stretch of North Road between the BC Ferries property and the village.

[2:14:20] Voice 14: And Area 3, at the entry to the village, where village path implementation, retail connectivity, and lighting were concerns for some community members.

[2:14:34] Voice 14: We also considered various alternative transportation modes to complement the projects.

[2:14:42] Voice 14: We met with various community stakeholders to review this plan, and we found a lot of useful information.

[2:14:53] Voice 14: From this, we found participants had a generally positive reaction to Area 1 interventions.

[2:15:04] Voice 14: There was support for a multi-use path, but concern about the pedestrian-controlled crosswalks and bump-outs.

[2:15:14] Voice 14: They liked the boardwalk concept, but they thought that it was quite ambitious.

[2:15:18] Voice 15: shifts. For

[2:15:22] Voice 14: Area 2, they also had a positive reaction, especially to the use of pergolas.

[2:15:29] Voice 14: But there were some concerns about traffic congestion and parable parking. They agreed

[2:15:37] Voice 14: with the village improvements proposed for Area 3. They also strongly supported the creation of

[2:15:45] Voice 14: an alternative pathway, but they thought other connectivity options should be used as well.

[2:15:53] Voice 14: They also acknowledged that alternative modes of travel would be useful. There was interest

[2:16:01] Voice 14: in the use of golf carts and e-bike sharing. And the idea of gondolas was loved as a point

[2:16:09] Voice 14: of curiosity as well. Next, we shared our draft report with representatives of government

[2:16:18] Voice 14: organizations with an interest in the project, BC Ferries, as well as Gabriela Land and Trails

[2:16:26] Voice 14: Trust. These project key partners had a positive response to the draft plan. For Area 1, there was

[2:16:36] Voice 14: a concern about having a crosswalk amongst the BC Ferries lanes, and there was a variety of ideas

[2:16:43] Voice 14: expressed about the crosswalk at Taylor Bay. The boardwalk was seen positively here as well.

[2:16:52] Voice 14: but the partners were concerned about how it would be managed.

[2:16:56] Voice 14: The partners shared the community's concerns about the crosswalk at the Taylor Bay Terminal

[2:17:06] Voice 14: and diverse perspectives on the crosswalk at Taylor Bay Road.

[2:17:11] Voice 14: The partners really liked the boardwalk and thought it would be great for safety improvement.

[2:17:19] Voice 14: Just in a name of First Nation,

[2:17:21] Voice 14: representatives noted that there was an archaeological site near the water,

[2:17:26] Voice 14: so archaeologists and monitors should be involved during construction.

[2:17:32] Voice 14: Partners also saw that Area 2M prevention is positive,

[2:17:39] Voice 14: but there was concern about liability, ownership, and logistics.

[2:17:46] Voice 14: There were a few alternative ideas provided on the Taylor Bay Road crosswalk,

[2:17:51] Voice 14: and there was support for public realm enhancement, signage, and pedestrian safety improvement.

[2:17:57] Voice 14: The partners agreed with improving retail connectivity and visibility and liked the

[2:18:05] Voice 14: idea of a forest trail.

[2:18:07] Voice 14: The gondola option was very popular with the partners, but there was some comment on whether

[2:18:16] Voice 14: it would be

[2:18:17] Voice 15: supported by the community.

[2:18:18] Voice 15: For our findings, we developed a

[2:18:24] Voice 14: vision of the project as an interconnected, safe and

[2:18:29] Voice 14: an accessible active transportation network

[2:18:32] Voice 14: that allows for accessible travel

[2:18:36] Voice 14: without the use of personal

[2:18:38] Voice 15: motorized vehicles.

[2:18:43] Voice 15: We aimed to promote culture, identity,

[2:18:47] Voice 14: connectivity, and accessibility,

[2:18:49] Voice 14: as well as safety, health, and quality of lives.

[2:18:55] Voice 14: We planned to do so by designing

[2:18:58] Voice 14: to foster eco-cultural understanding

[2:19:00] Voice 14: understanding and including multi-use pathways and signage. We wanted to enhance greenery and

[2:19:08] Voice 14: shade as well as lighting and we

[2:19:12] Voice 15: used pedestrian-friendly pavers and amenities. Now I'll

[2:19:21] Voice 15: pass it along to Sonal to go over

[2:19:23] Voice 14: our final design.

[2:19:26] Voice 1: Thanks, Gaye, and good afternoon everyone. So

[2:19:29] Voice 1: based on the feedback from community stakeholders and project key partners, we developed these final

[2:19:35] Voice 1: concept drawings. A quick reminder of the specific areas and discussions here. Area 1 shows the

[2:19:43] Voice 1: stretch of North Road from the BC Ferry Terminal to the intersection at North Road and Taylor Bay

[2:19:49] Voice 1: Road. Area 2 shows the stretch of road between the two intersections and takes into consideration

[2:19:56] Voice 1: the starting point of the new village path. Area 3 is the village area and as Kai mentioned there

[2:20:02] Voice 1: were some concerns with the new village path among the community stakeholders

[2:20:06] Voice 1: regarding pedestrian safety and connectivity of this path with the village stores. We'll now go

[2:20:13] Voice 1: through each area in detail to better understand the design interventions. This is an enlarged map

[2:20:22] Voice 1: for area one. This was the stretch with the most safety concerns. Mostly pedestrians and cyclists

[2:20:28] Voice 1: get off the ferry on the right and walk up to the hill. There is limited visibility near the

[2:20:34] Voice 1: the intersection due to the topography and the rocky terrain and the pedestrians and cyclists

[2:20:39] Voice 1: would cross at the intersection to go on Taylor Bay Road. The intersection is too broad making

[2:20:45] Voice 1: that crossover way too challenging. The major design interventions in this section were the

[2:20:51] Voice 1: three meter wide multi-use boardwalk as shown in a thicker light brown marker on the left of the

[2:20:58] Voice 1: ferry terminal when you are getting off the ferry. So the boardwalk starts at the ferry terminal and

[2:21:03] Voice 1: runs along the Taylor Bay Road. There is potential to extend the boardwalk to the

[2:21:08] Voice 1: parks on Taylor Bay Road in the future. This boardwalk is connected to a three-meter-wide

[2:21:14] Voice 1: multi-use path on the north side of the North Road, as shown in a thick dark brown marker.

[2:21:21] Voice 1: This multi-use path will run along the North Road and will eventually connect with the new

[2:21:26] Voice 1: village path. The boardwalk will connect with the multi-use path with a flashing

[2:21:31] Voice 1: light pedestrian crosswalk as shown in blue on Taylor Bay Road, very close to the intersection.

[2:21:38] Voice 1: The location of the crosswalk was very important as there are some visibility issues on this section

[2:21:43] Voice 1: due to topography. When we were there on our site visit, BC Ferries was doing a seven-week traffic

[2:21:50] Voice 1: study and the location of the proposed crosswalk here is exactly where the BC Ferries person was

[2:21:56] Voice 1: standing with the stop sign. This is the spot with best visibility since you can see the on

[2:22:01] Voice 1: oncoming traffic from here. Next intervention was the green bump out on this intersection.

[2:22:08] Voice 1: This is a very wide intersection right now for a pedestrian to cross. Also, drivers often don't

[2:22:15] Voice 1: slow down when they make this turn. So we proposed a green bump out as a traffic calming measure and

[2:22:21] Voice 1: also to allow for a comfortable length of the proposed crosswalk on Taylor Bay Road.

[2:22:27] Voice 1: The bump out, of course, should be designed as per MOTI guidelines to allow for comfortable

[2:22:33] Voice 1: turning radius for industrial-sized vehicles.

[2:22:37] Voice 1: During our stakeholder engagement, some community members raised a very good point.

[2:22:41] Voice 1: They said there would be some locals who would just want to take the shortest path to the

[2:22:46] Voice 1: village, and that would be walking on the right side when they get off the ferry.

[2:22:50] Voice 1: For that purpose, by recommending a shifting of lanes as per new MOTI standards, we are

[2:22:56] Voice 1: proposing a two-meter wide shared sidewalk on the right side of the North Road, which will run all

[2:23:02] Voice 1: the way to the farmers market and might go beyond. We reviewed the BC Ferries new terminal plan to

[2:23:09] Voice 1: align our design interventions with the new proposed terminal design. But since the terminal

[2:23:14] Voice 1: plan is not yet finalized, we were not sure which side the pedestrians would get off as per the new

[2:23:20] Voice 1: plan. So we proposed two crosswalks at the terminal. The brown crosswalk you see here on East

[2:23:27] Voice 1: Tim Road is the BC Ferries proposed crosswalk in their new terminal plan. So we sort of retained

[2:23:33] Voice 1: that. Other recommendations at the terminal were improvements to Gertie pullout and removing the

[2:23:40] Voice 1: cement barriers at the parking lot and replacing it with impact absorbing materials as it is a

[2:23:46] Voice 1: safety hazard for cyclists coming down the hill at high speeds. These are the road cross sections.

[2:23:56] Voice 1: Detail at A is the section of the North Road, showing the pub on the right and boardwalk on the left.

[2:24:02] Voice 1: As per new MOTI road guidelines, the road widths have been reduced to 3.3 meters and a two meter wide shared sidewalk is proposed on the right.

[2:24:15] Voice 1: Detail at B is the road cross section on Taylor Bay Road, showing the light flashing pedestrian crosswalk.

[2:24:26] Voice 1: This is an enlarged map for Area 2.

[2:24:29] Voice 1: This was a comparatively safer stretch of the North Road, but with no pedestrian or cyclist infrastructure and no crosswalks either, making it a bit intimidating for pedestrians and cyclists.

[2:24:41] Voice 1: The major design intervention here is the continuation of the three-meter-wide multi-use path running along the north side of the North Road and eventually connecting to the new village path.

[2:24:52] Voice 1: By recommending the shifting of lanes, the multi-use path can be separated by the vehicular street with the 1.5-meter-wide planter bed, creating an avenue of trees on this stretch.

[2:25:05] Voice 1: Also proposing green pockets along the multi-use path, wherever convenient, to allow for pedestrian amenities like shaded seating areas, bike racks, and more.

[2:25:16] Voice 1: Due to the availability of space after recommending lane shift, parallel parking is provided along the farmer's market.

[2:25:24] Voice 1: This space is a flexible space and can be reimagined as community space during community

[2:25:29] Voice 1: events and gatherings. Next, to make a safe pedestrian connection from the farmer's market

[2:25:36] Voice 1: to the village, we are proposing to treat the island at that three-way intersection near Canada

[2:25:42] Voice 1: Post following MOTI guidelines, making the island bigger to incorporate two light flashing

[2:25:47] Voice 1: pedestrian crosswalks. You can see the crosswalks in blue here. In addition to these major design

[2:25:55] Voice 1: interventions, public realm improvements are suggested throughout the design, such as better

[2:25:59] Voice 1: lighting, better wayfinding signages, traffic calming measures, speed limit signs, etc.

[2:26:09] Voice 1: For a better understanding of the vision for design interventions, we have compiled some local

[2:26:15] Voice 1: as well as some global sources of design precedents. The first is the boardwalk. The idea

[2:26:23] Voice 1: of a boardwalk was very well received by the community stakeholders and the project key

[2:26:27] Voice 1: partners. The boardwalk will cynically transport people to the beach, the ferry, and the village.

[2:26:34] Voice 1: It also provides a great opportunity for eco-cultural education and celebration through

[2:26:39] Voice 1: signage design, art, and material. It also provides an opportunity to involve the youth

[2:26:45] Voice 1: in the design and construction. Treated wood is recommended to enhance longevity with maintaining

[2:26:52] Voice 1: a natural field. The multi-use path will have dedicated walking and cycling lanes.

[2:27:00] Voice 1: Earthy pavers and permeable surfaces are encouraged to support sustainability,

[2:27:04] Voice 1: water flow, and a rustic vibe. As mentioned earlier, the path will have 1.5 meter

[2:27:11] Voice 1: wide green buffer from the north road. There are currently no resting areas along the stretch of

[2:27:21] Voice 1: north road. These are some examples of covered resting areas and bike racks that are proposed

[2:27:26] Voice 1: along the multi-use pathway. This slide shows precedence for traffic calming measures proposed

[2:27:37] Voice 1: throughout the design. These include the green bump out, we talked about, regular and flashing

[2:27:42] Voice 1: light crosswalks, a pedestrian island at the three-way intersection near the post office,

[2:27:48] Voice 1: and in addition to this, speed limit and pedestrian crossing signs are also strongly recommended.

[2:27:56] Voice 1: Wayfinding signages are recommended throughout for better navigation. The signages should be

[2:28:01] Voice 1: consistent in style as well as in design. This can also be an opportunity to collaborate with

[2:28:07] Voice 1: the name of First Nations for signage design and construction. Better and improved pedestrian

[2:28:17] Voice 1: oriented lighting is recommended throughout the design. For landscaping, local and native plants

[2:28:23] Voice 1: and trees are suggested to add to a local ecosystem and natural ambience. During our site visit, we

[2:28:33] Voice 1: We explored some opportunities for village enhancement to improve pedestrian safety and better connectivity of the new village path with the village stores.

[2:28:42] Voice 1: We were told that Ardian is currently having these discussions with the commercial owners to improve the retail connectivity and accessibility from the village path.

[2:28:53] Voice 1: And I'll hand it over to Skye now.

[2:28:55] Voice 1: Thank

[2:28:57] Voice 14: you. While making the concept designs, we found that alternative modes of transportation, including those listed here, would complement the design and could be leveraged to improve user experience, accessibility, and if wished, tourism.

[2:29:15] Voice 14: The gondola was a popular option during engagement, so we studied it further.

[2:29:23] Voice 14: We found that it could offer Liberia a cost-effective, barrier-free means of traffic relief and travel that can be built quickly and used with low emissions.

[2:29:36] Voice 14: It could be leveraged as a tourist attraction, and its construction and use may cause more than 100 jobs to be created.

[2:29:50] Voice 14: We determined that a monocatable detachable grip gondola would be most suitable, given its lower cost.

[2:30:00] Voice 14: up to 15 passengers at a time, and its small building footprint.

[2:30:07] Voice 14: We also created the proposed gondola route shown here to avoid impacts to privately used

[2:30:14] Voice 14: lands, to minimize

[2:30:15] Voice 14: the number of towers required, and to connect ferry users to the village.

[2:30:21] Voice 15: To

[2:30:24] Voice 14: implement this plan, we suggest the use of a project management team with representatives

[2:30:31] Voice 14: of the key project partners.

[2:30:34] Voice 14: We also suggest a phased design approach

[2:30:38] Voice 14: with short-term interventions

[2:30:40] Voice 14: that could be completed within two to five years

[2:30:43] Voice 14: and long-term interventions to be done

[2:30:46] Voice 14: in 10 years.

[2:30:51] Voice 14: We recommend a partnership with the Nanaimo First Nation,

[2:30:57] Voice 14: continued communications with the regional development

[2:31:00] Voice 14: or regional district of Nanaimo about connectivity

[2:31:05] Voice 14: maintenance, preservation, and addition of greenery throughout the site, and further

[2:31:11] Voice 14: discussion with BC Ferries about allowing pedestrians to exit on the north side of the

[2:31:18] Voice 14: terminal for

[2:31:19] Voice 15: boardwalk connectivity. In the short term,

[2:31:26] Voice 14: we suggest the creation of a raised or

[2:31:29] Voice 14: protected sidewalk on the south side of North Road and a crosswalk at East Fulham Road. The

[2:31:37] Voice 14: The improvement of the Gurdie pullout, the addition of impact-absorbing barriers to replace those in front of the BC Ferries parking lot,

[2:31:47] Voice 14: the establishment of traffic calming measures and a bump out at the Taylor Bay intersection,

[2:31:53] Voice 14: as well as the use of pedestrian lighting, wayfinding, and signage,

[2:31:59] Voice 14: the creation of parking and flex spaces by the farmer's market,

[2:32:03] Voice 14: and the retention of the heavy vehicle layover area.

[2:32:11] Voice 14: For the long term, we recommend building the boardwalk, adding a pedestrian-controlled crosswalk at Taylor Bay Road,

[2:32:20] Voice 14: creating a multi-use pathway for pedestrian amenities along the north side of North Road between the boardwalk and the village,

[2:32:29] Voice 14: and constructing the alternative trail and gondola.

[2:32:33] Voice 14: We believe that this plan will make Gabriela Island an even more enjoyable and safer place to be.

[2:32:44] Voice 14: Thank you for walking through this report with us.

[2:32:48] Voice 14: If it's appropriate, we would welcome

[2:32:50] Voice 15: any of your questions at this time.

[2:33:01] Voice 15: Thank you very much.

[2:33:04] Trustee Rogers: So, Trustee Colburn, do

[2:33:07] Voice 9: you have questions, comments?

[2:33:09] Voice 9: Great job. Excellent, excellent job.

[2:33:12] Voice 9: Thank you for the work.

[2:33:13] Voice 9: I'm so impressed. I've only had about 36 hours to go through this.

[2:33:18] Voice 9: And so it obviously is the first stage of accepting it, but this is,

[2:33:22] Voice 9: this is excellent work. So I just want to express gratitude.

[2:33:26] Voice 9: There's a lot of elements of this that are longer term,

[2:33:30] Voice 9: 10 year and there's a great overview of funding opportunities.

[2:33:35] Voice 9: And so I'm wondering if, if you have a sense of next steps,

[2:33:40] Voice 9: And perhaps this could be a question answered by Trust Planner and Project Manager as well. There's short-term interventions, and then there's the long-term infrastructure plan. And we've got this sort of grouping of service providers and land use regulation, and there's no firm applicant.

[2:33:59] Voice 9: you know um so do you have a sense of of what should happen after this report is digested by

[2:34:04] Voice 9: the community and we look at those short-term things where do you see this um or where do

[2:34:10] Voice 9: you recommend this going next was

[2:34:18] Voice 15: that a question

[2:34:19] Voice 10: for i

[2:34:20] Voice 1: i think that would be a question for sonia

[2:34:22] Voice 1: if you don't mind sonia because we did hear in our in our engagement that uh what gabriela needs

[2:34:30] Voice 1: is a is a fixed plan that who takes over this plan and we didn't think we were in a position to say

[2:34:36] Voice 1: that so that's why we presented with all the funding opportunities and whoever can be involved

[2:34:42] Voice 1: in this collaborative work so it's up to I think the island trust to answer that sure thank you

[2:34:54] Planner Zupanec: so this is a classic example of a land use planning project that requires significant

[2:35:00] Planner Zupanec: significant partnership opportunities

[2:35:04] Planner Zupanec: and communication with other agencies,

[2:35:07] Planner Zupanec: MODY, RDN, not unlike the biocultural

[2:35:12] Planner Zupanec: and housing diversity project you were discussing

[2:35:14] Planner Zupanec: just before this presentation.

[2:35:17] Planner Zupanec: So a lead, demonstrated lead for this project

[2:35:21] Planner Zupanec: would need to be identified

[2:35:23] Planner Zupanec: and perhaps it isn't the local trust committee.

[2:35:27] Planner Zupanec: So that's something to remember

[2:35:29] Planner Zupanec: is that Senebuk, for example, has a petroglyph development arm to the nation.

[2:35:36] Planner Zupanec: And this might be an investment opportunity or a major project that they would be interested

[2:35:40] Planner Zupanec: in partnering with other groups with.

[2:35:43] Planner Zupanec: So that preliminary piece would be next, is to really ascertain what the public and private

[2:35:49] Planner Zupanec: interests are to explore this, not to mention the community engagement piece for soliciting

[2:35:59] Planner Zupanec: more input on the different options so we can we can discuss that in more detail with the local

[2:36:06] Planner Zupanec: trust committee about how to proceed this is the first phase of your project that UBCM is funded

[2:36:12] Planner Zupanec: and there is clearly a need for the next steps piece to be further examined to find a really

[2:36:21] Planner Zupanec: efficient and effective way forward so I'm not sure I can answer the question so much as give

[2:36:28] Planner Zupanec: suggestions to the diverse array of options that could be considered after this step excellent

[2:36:34] Voice 9: good answers on both fronts there is a specific design question I had and it was listed in it

[2:36:43] Voice 9: said beach access coming off of the boardwalk and and so my understanding is that's a piece of

[2:36:48] Voice 9: private property if you're looking down at the ferry terminal it's on the on the right hand side

[2:36:55] Voice 9: um so are you talking about beach access to get you down onto that portion of the foreshore or

[2:37:03] Voice 9: where exactly is the beach access that you that you commented on so

[2:37:16] Voice 1: we did talk about connecting

[2:37:18] Voice 1: the boardwalk to the parks uh is is that what you mean uh the beach that you were talking about

[2:37:25] Voice 1: uh is that inlet uh where we have designed the boardwalk right yeah so

[2:37:30] Voice 1: there is an access right

[2:37:32] Voice 1: now, but it's very dangerous to go down that access because it's loose gravel. So if that

[2:37:38] Voice 1: can be improved in a way with the construction of boardwalk, that becomes a more accessible and

[2:37:44] Voice 1: safer option to access the beach from there. That was an idea, but mostly we thought that

[2:37:50] Voice 1: the existing width of the road allows enough real estate for us to continue the boardwalk

[2:37:57] Voice 1: to the parks on the Taylor Bay Road.

[2:38:01] Voice 9: That's right.

[2:38:02] Voice 9: The primary boardwalk is not down onto the beach access.

[2:38:07] Voice 9: It's up and around the corner at the side of the road.

[2:38:09] Voice 9: Yeah.

[2:38:10] Voice 9: Okay.

[2:38:10] Voice 8: Yeah.

[2:38:11] Voice 8: I just wanted to comment that I appreciate your report

[2:38:13] Voice 8: that you're given a challenging task.

[2:38:17] Voice 8: Geographically speaking,

[2:38:18] Voice 8: it's to try to provide some sort of pedestrian traffic

[2:38:22] Voice 8: up that hill.

[2:38:23] Voice 8: So it's a definite challenge.

[2:38:24] Voice 8: I do like that stage approach that you put in, you know, the first phase, second phase, third phase.

[2:38:30] Voice 8: And, you know, so the big question will be who will take it on, definitely.

[2:38:37] Voice 8: And that first phase, I like that on that right-hand side going up the hill, because that's, you know, people do go up it constantly, and they don't tend to cross over.

[2:38:49] Voice 8: and understandably so given they're getting off at the same time as the traffic is driving off the

[2:38:56] Voice 8: ferry yes

[2:38:58] Voice 6: we

[2:39:03] Voice 1: were having uh we were having challenges uh including a two meter wide

[2:39:08] Voice 1: sidewalk on the right side of the ferry terminal when you get off the ferry but when we were having

[2:39:13] Voice 1: a conversation with moti and that's when they told us that there are new road guidelines now

[2:39:19] Voice 1: for highway roads like this so you don't have to make the roads for 3.6 meter wide it can go down

[2:39:25] Voice 1: to 3 or 3.3 and that gave us enough real estate to provide a two meter wide a shared path on the

[2:39:32] Voice 1: right but like a dedicated path that can be uh segregated maybe by raising the sidewalk a little

[2:39:39] Voice 1: bit or using uh bollards which might have lights in it so pedestrians feel safer to walk on and

[2:39:47] Voice 9: And with that extra space up by the farmer's market, you talked about parallel parking and allowing for some greenery and some tree planting.

[2:39:54] Voice 9: That's still within the highway allowance or is that that's all that space is available there for what you've set forward, right?

[2:40:02] Voice 1: Yes, that's like the width we have is amazing.

[2:40:05] Voice 1: Like we don't realize that right now because we just have a road there, but we did not even go anywhere closer to the private properties.

[2:40:12] Voice 1: We still have that with allowance.

[2:40:14] Voice 1: And there were some community members wanted a parallel parking, but some were against it.

[2:40:22] Voice 1: They said that there's enough parking on Gabriola and especially around the farmer's market.

[2:40:26] Voice 1: So that space can be put to better use.

[2:40:29] Voice 1: So that's why we proposed a flexible space.

[2:40:32] Voice 1: So if needed, it can be used as a parking space or if not, maybe some temporary kiosks space for community events or gatherings.

[2:40:42] Voice 9: And also, I note in this, it's a very different sort of transportation plan than a lot of the ones I've seen.

[2:40:48] Voice 9: You mentioned the term rustic vibe, but it does sort of have, you know, lights low to the ground.

[2:40:53] Voice 9: It does have sort of a rural character feel to it.

[2:40:57] Voice 9: Maybe not the gondola, but certainly some of the other elements.

[2:41:01] Voice 9: So from your experience, is this an island-specific, rural island-specific sort of approach as opposed to an urban?

[2:41:10] Voice 9: been um because i heard you know pervious pervious um um coverings for for the pathways and that sort

[2:41:17] Voice 9: of thing it's it's not a it's not a sidewalk approach is it no

[2:41:21] Voice 1: it's not because we heard a lot

[2:41:22] Voice 1: uh in our engagement sessions uh how community members wanted it to be more rural just to have

[2:41:29] Voice 1: that gabrielen feel and so we sort of reflected that in our designs and we stayed very clear of

[2:41:35] Voice 1: any urban designs because we didn't want to change the character of the place.

[2:41:41] Voice 14: Yes and some of our

[2:41:44] Voice 14: precedents especially for the boardwalk area have been inspired by a rural South Langley community

[2:41:51] Voice 14: that I have lived in for quite some time so I tried to use my rural perspective on this project

[2:41:59] Voice 14: to consider what people in my community

[2:42:03] Voice 14: might enjoy similar to yours.

[2:42:06] Voice 14: And that's helped influence our design precedent choices

[2:42:14] Voice 14: because we wanted to suit the community

[2:42:17] Voice 14: as well as the project.

[2:42:22] Voice 9: Excellent.

[2:42:23] Voice 9: Well, thank you very much, everybody, for the work.

[2:42:24] Voice 9: I'm excited about next steps.

[2:42:29] Trustee Rogers: So am I, given that I'm probably the only one

[2:42:32] Trustee Rogers: of these three that walk up that hill on a regular basis maybe i'm not but because you both

[2:42:37] Trustee Rogers: ride your electric bikes uh or your non-electric bikes up that hill i have noticed when i get off

[2:42:43] Trustee Rogers: the ferry i am the only one walking up the hill and i'm guessing that's all but there are a number

[2:42:48] Trustee Rogers: of bikes that usually come off but that's usually midweek mid-morning so that's probably why i'm

[2:42:54] Trustee Rogers: seeing that and there probably are other people that walk up that hill and that would be a huge

[2:42:58] Trustee Rogers: huge boon to have an ability to walk up without feeling like you're going to get run over by a

[2:43:03] Trustee Rogers: cement truck um and uh so so that it would be uh it would be great and um uh the um uh i guess my

[2:43:14] Trustee Rogers: i saw i see you uh trustee lana grace you have more comments but my my comment commentary would

[2:43:20] Trustee Rogers: be my question would be um is this the initial introduction of this report and uh i think i

[2:43:29] Trustee Rogers: heard somewhere that it has to be it's now going to be submitted to is it ubcm uh and that's the

[2:43:36] Trustee Rogers: the end of the the that's the final step in the funding project from them and then is there a plan

[2:43:42] Trustee Rogers: to send it to other or uh agencies that would be interested like modi and rdn etc etc or is there

[2:43:49] Trustee Rogers: Or is that, are you waiting for us to make a decision about what to do with this now that it's here?

[2:43:55] Planner Zupanec: So it's at your discretion what you would like to do in the short term.

[2:44:00] Planner Zupanec: We can obviously suggest that there be a standalone section on your project website, hopefully, with the new website that's still possible,

[2:44:09] Planner Zupanec: where we could post the final report, possibly an excerpt of this presentation.

[2:44:13] Planner Zupanec: you know just a edited version for the actual presentation for folks that wanted to get a

[2:44:19] Planner Zupanec: walkthrough of the report and solicit some general interest right media perhaps local media will sort

[2:44:27] Planner Zupanec: of pull out some of these suggested recommendations and profile that so that it generates some

[2:44:33] Planner Zupanec: community discussion which may highlight some of those opportunities that sort of naturally start

[2:44:40] Planner Zupanec: start to grow out of momentum as people get excited about options and connections so there

[2:44:46] Planner Zupanec: are already a number of community organizations that have a vested interest in the outcome of

[2:44:52] Planner Zupanec: this report so by having a placeholder for it and this presentation space you'll be naturally

[2:44:59] Planner Zupanec: sharing it to all the subscribers and the trustees can forward it to whomever is of interest formally

[2:45:05] Planner Zupanec: we can definitely share it with the RDN

[2:45:09] Planner Zupanec: and MOTI representatives and SNAEMUC

[2:45:12] Planner Zupanec: to ensure that they have access to it.

[2:45:15] Planner Zupanec: And then we can discuss a plan of action

[2:45:19] Planner Zupanec: as a phase two of this project,

[2:45:21] Planner Zupanec: because the conclusion of phase one

[2:45:22] Planner Zupanec: is this report's findings being submitted to UBCM

[2:45:27] Planner Zupanec: with the final report early in the new year.

[2:45:30] Planner Zupanec: And then we have to kickstart a new project cycle

[2:45:33] Planner Zupanec: because that would accumulate the ending of your phase one

[2:45:37] Planner Zupanec: under your top priority project.

[2:45:39] Planner Zupanec: So a phase two requires brainstorming next steps,

[2:45:44] Planner Zupanec: dedicating resources,

[2:45:45] Planner Zupanec: and ensuring that there's a project charter plan

[2:45:48] Planner Zupanec: for the next fiscal.

[2:45:50] Planner Zupanec: It contemplates what types of staff resources

[2:45:52] Planner Zupanec: you want to put towards us to realize next steps.

[2:45:57] Trustee Rogers: And that's the challenging part

[2:45:59] Trustee Rogers: because this was pure land use planning,

[2:46:02] Trustee Rogers: But, or community planning, I suppose more accurately, but the next step is infrastructure planning or funding planning, which is not, you know, we're not, as always, we're not a delivery organization.

[2:46:15] Trustee Rogers: We're not an infrastructure organization.

[2:46:17] Trustee Rogers: We're not a, so what to do with it is the question.

[2:46:22] Trustee Rogers: Yeah.

[2:46:23] Voice 8: Yeah, yes.

[2:46:24] Voice 8: My question was about the report that had been received here.

[2:46:27] Voice 8: Are we officially receiving it and then forwarding it?

[2:46:30] Voice 8: at who's actually forwarding it to UBCM.

[2:46:33] Voice 8: Would that be the staff report, Sonia,

[2:46:35] Voice 8: that you referenced, that receipt?

[2:46:37] Voice 8: And do we make a motion to forward it on

[2:46:39] Voice 8: or just trying to understand the process

[2:46:42] Voice 8: at this point in time?

[2:46:43] Planner Zupanec: Sure, so today the whole point is to ensure

[2:46:46] Planner Zupanec: that the local trust committee has an opportunity

[2:46:47] Planner Zupanec: to ask the consultants questions.

[2:46:50] Planner Zupanec: This would be considered the final report.

[2:46:53] Planner Zupanec: If you were to request any changes

[2:46:56] Planner Zupanec: or had any concerns with it,

[2:46:58] Planner Zupanec: this would be the opportunity and time

[2:47:00] Planner Zupanec: to have that discussion because we would be, you know, ending the contract obligations with the

[2:47:07] Planner Zupanec: consultants and using this final report as part of next steps for communication to all the agencies

[2:47:15] Planner Zupanec: and community groups that might be interested in this. So

[2:47:19] Planner Zupanec: a resolution by the local trust committee,

[2:47:21] Planner Zupanec: I would suggest that you endorse this final report and if there is a clear understanding

[2:47:30] Planner Zupanec: of how you wish to proceed in terms of next steps then that's great but we didn't anticipate that

[2:47:36] Planner Zupanec: because it would take some time for you to digest the information that you received today but if

[2:47:40] Planner Zupanec: you're satisfied at minimum we'd request a resolution that you endorse the final report

[2:47:46] Planner Zupanec: part of the gabriella link project and we can either keep this on your top priority list

[2:47:53] Planner Zupanec: as a project because your next meeting you would be requesting staff to come back with some further

[2:47:59] Planner Zupanec: analysis or options to discuss or you would be confident that this was as far as you wanted to go

[2:48:05] Planner Zupanec: and now you're putting the report and the presentation out to the community to see where

[2:48:10] Planner Zupanec: it lands in terms of efficiencies of next steps that's also a logical option and then you take

[2:48:17] Planner Zupanec: a break from determining what your role is until you've heard back from constituents or organizations

[2:48:23] Planner Zupanec: who will now have access to this publicly yeah

[2:48:26] Voice 8: okay yeah so receiving it that makes sense and

[2:48:29] Voice 8: then uh the one question i had about was unknown in all this is uh bc ferries and the terminal

[2:48:36] Voice 8: redevelopment and so i think that's section one will be a little could be you know it's hard to

[2:48:43] Voice 8: know how that'll work out but uh the section two and three would uh be more feasible at this point

[2:48:49] Voice 8: in time but uh i think that's something that i really want to read it some more and think about

[2:48:54] Voice 8: and as you say get it out to the community and get more feedback on it but uh it's i i like the

[2:49:01] Voice 8: report i the gondola that is not really active transportation i guess it would be for those

[2:49:12] Voice 8: who are incapacitated you know people there are people who have mobility issues who might want

[2:49:18] Voice 8: to be able to park up there and take a gondola down but it's more of a tourist kind of a thing

[2:49:23] Voice 8: but anyway thank

[2:49:24] Voice 9: you um i can just uh from meetings that uh took place with with um various

[2:49:31] Voice 9: groups um not just the trust but others in talking with bc ferries and their project team at the time

[2:49:37] Voice 9: for the terminal in terms of what side um people riding bikes and people walking and people using

[2:49:42] Voice 9: mobility aids would use they were open to having it switched to that opposite side they want to

[2:49:48] Voice 9: match up with the transportation options that are there so that that was a question that kind of

[2:49:52] Voice 9: came up in terms of where we stand with that they um they just need to know where to connect

[2:49:57] Voice 9: their ramp to so that that they were open to that um so i i will move that the local trust committee

[2:50:05] Voice 9: enthusiastically receive this report and ask that it be presented to put the community

[2:50:14] Voice 9: and potential partners um as received and

[2:50:22] Trustee Rogers: let me just see if nadine has that motion

[2:50:25] Trustee Rogers: i've

[2:50:28] Voice 13: got it uh what do we call the report um

[2:50:33] Trustee Rogers: it's called the um that's a good question

[2:50:38] Trustee Rogers: what's the title on it on the

[2:50:40] Voice 8: active transportation grant the term yeah

[2:50:44] Trustee Rogers: what's the title on the actual

[2:50:46] Trustee Rogers: report though it's

[2:50:47] Planner Zupanec: the gabriela island link

[2:50:49] Trustee Rogers: project gabriela island yeah thanks son thank you

[2:50:54] Planner Zupanec: so

[2:50:58] Trustee Rogers: could you read it out again and then i'll seek a seconder

[2:51:01] Voice 13: sure the ltc enthusiastically

[2:51:05] Voice 13: receive this uh receive the active transportation grant gabriela island link project report and ask

[2:51:16] Voice 13: it to be presented to community and potential partners as received okay

[2:51:22] Trustee Rogers: is there a seconder

[2:51:23] Trustee Rogers: okay any discussion from either of the trustees a

[2:51:29] Voice 9: legend of zelda fans are going to love the link

[2:51:30] Voice 9: project name that's one uh that's one one piece of this but thank you for the work um this is uh

[2:51:36] Voice 9: i'm excited for the next steps okay

[2:51:39] Trustee Rogers: anything from you trustee longer s before i call the vote no

[2:51:42] Voice 8: Oh, I'm happy to second it.

[2:51:44] Trustee Rogers: So all in favor?

[2:51:46] Trustee Rogers: So thank you.

[2:51:47] Trustee Rogers: Is there any further action the local trust committee would like to take?

[2:51:55] Trustee Rogers: Maybe planners, Sonia, you can clarify for me anyway.

[2:52:01] Trustee Rogers: So would this automatically appear on our next agenda just because you'll be looking for some direction about what to do now with the top priority project?

[2:52:12] Planner Zupanec: Yeah, you can pause and we'll take that as direction that we're not going to take it off your priority list. We're not going to prepare anything for your January 27th meeting necessarily, but that at that meeting, there'll be a discussion about potential next steps and perhaps between now and then you will have heard some interesting input or opportunities that you wish to incorporate into your discussion.

[2:52:35] Trustee Rogers: Okay, trustees, are you content with that?

[2:52:37] Trustee Rogers: that.

[2:52:38] Voice 9: Yeah. Do you have a sense of timing of when this would be up on the website of the

[2:52:41] Voice 9: presentation or, or, you know, sort of an official media date, or do we have to wait for UBCM

[2:52:46] Voice 9: to sign off on it? Like what, what's, what's the timeframe that's going to happen between now and

[2:52:51] Voice 9: January? No, we,

[2:52:52] Planner Zupanec: now that we have your political endorsement of the project report, we can post

[2:52:57] Planner Zupanec: that to your website. That's no problem. I'm not sure about the presentation. I'll talk to our

[2:53:01] Planner Zupanec: admin staff about editing out this piece so that it can be attached to that for people to watch.

[2:53:07] Planner Zupanec: That can happen within the, you know, the next week or so.

[2:53:12] Planner Zupanec: Yeah.

[2:53:12] Planner Zupanec: And hopefully the local media will pick up on the report,

[2:53:15] Planner Zupanec: which is already on your website as an addendum to the,

[2:53:18] Planner Zupanec: this agenda package to tease out any interesting pieces for the,

[2:53:23] Planner Zupanec: for local media outlets.

[2:53:25] Voice 9: Excellent. Thank you.

[2:53:28] Trustee Rogers: All right. So thank you. That's I think we're, we're,

[2:53:33] Trustee Rogers: unless there's something else, I think we're finished.

[2:53:34] Trustee Rogers: Thank you very much.

[2:53:35] Trustee Rogers: That's Sonal and Sky for joining us.

[2:53:38] Trustee Rogers: And for all your work on this,

[2:53:39] Trustee Rogers: I hope you enjoyed your time off and on, Gabriola.

[2:53:43] Trustee Rogers: You must have ridden the ferry a few times

[2:53:47] Trustee Rogers: from wherever you are.

[2:53:49] Trustee Rogers: And it sounds like you're at the Mount Aerosmith,

[2:53:52] Trustee Rogers: so you're off somewhere on the Vancouver Island.

[2:53:55] Trustee Rogers: I didn't know they had a design project.

[2:53:59] Trustee Rogers: So that's interesting to know.

[2:54:01] Trustee Rogers: I'm involved in the biosphere over here in Howe Sound.

[2:54:03] Trustee Rogers: out so it's interesting you've developed they've developed that muscle with within the mount

[2:54:08] Trustee Rogers: hoursmith biosphere so good to know that that's an option so thank you for that uh thank you for

[2:54:14] Trustee Rogers: joining us thank

[2:54:16] Voice 1: you so much for having us today thank

[2:54:19] Trustee Rogers: you thank you so

[2:54:20] Voice 14: much it's been a pleasure

[2:54:22] Voice 14: and yes i have enjoyed gabriel that i'm from langley so it's been quite the adventure

[2:54:32] Trustee Rogers: thanks a lot nice to meet you both uh okay so we're going to move on back to um i'll just be

[2:54:41] Voice 8: back in a second just a quick minute break no problem

[2:54:44] Voice 8: we're

[2:54:46] Trustee Rogers: going to move back we'll just wait

[2:54:47] Trustee Rogers: for trustee langreis and uh trustee colbert who turned our camera and well maybe you us we three

[2:54:54] Trustee Rogers: can just decide this issue while they're gone i'm kidding for anybody watching this are you

[2:55:00] Trustee Rogers: going to add another recording i'll obviously wait for them to return um my senses will probably just

[2:55:09] Trustee Rogers: for staff's perspective unless trustees think otherwise we'll defer all the rest of the items

[2:55:15] Trustee Rogers: on the agenda after this matter except we'll have our in-camera meeting as well uh at the end and

[2:55:21] Trustee Rogers: um yeah that's my sense anyway we'll

[2:55:27] Voice 15: see if they agree with the trustees agree with me

[2:55:30] Voice 15: i see now we have not two

[2:55:43] Trustee Rogers: storms coming but three i've seen this recent report now it's

[2:55:48] Trustee Rogers: today all those today's i think was not at least as far in here on the lower mainland not as severe

[2:55:55] Trustee Rogers: as it forecast um saturday but then next tuesday looks like uh uh at least a forecast for another

[2:56:04] Voice 6: other one so three in a row this is cross our fingers that all the infrastructure holds up

[2:56:12] Voice 6: and

[2:56:12] Voice 8: the later one apparently is going to be worse the latest report that's

[2:56:16] Trustee Rogers: the latest report it's

[2:56:17] Trustee Rogers: changed it's changed since tuesday um but you know i

[2:56:23] Trustee Rogers: guess that's not surprising

[2:56:25] Voice 6: things change

[2:56:25] Voice 6: we just wait for trustee colburn to rejoin us i heard that

[2:56:47] Voice 9: i heard that joke tara

[2:56:51] Trustee Rogers: well i did say i did say for any i realized that sometimes when we go offline i think i

[2:56:56] Trustee Rogers: think we're offline and we're not and we have to be careful what i say um so that's why i had to

[2:57:02] Trustee Rogers: say i'm kidding uh so we're back to 8.1 on the agenda um is uh which where we left off with the

[2:57:12] Trustee Rogers: the um the bias the gabriola biocultural and housing uh diversity program and i just just

[2:57:19] Trustee Rogers: before we get into the discussion i just want to remind everyone that this has been

[2:57:23] Trustee Rogers: in one form or another um and it's not all and trustee langaris is correct it's not always been

[2:57:31] Trustee Rogers: in this form has been on our top priority uh projects list since um beginning of this term

[2:57:39] Trustee Rogers: and it has taken a variety of different turns and and we have parts of it that we've actually

[2:57:47] Trustee Rogers: taken action steps on but this has been here for three years so in one form or another it was

[2:57:55] Trustee Rogers: mostly started as a housing project but it's it's and it's sort of morphed over time as community

[2:58:01] Trustee Rogers: discussion anyway over to you trustees um and uh i see you're both unmuted so

[2:58:07] Trustee Rogers: So who would like to go first?

[2:58:11] Trustee Rogers: Do you have some motions or suggested course of action?

[2:58:17] Voice 8: Well, for myself, I had one question that came up for me

[2:58:21] Voice 8: when I was thinking about this,

[2:58:22] Voice 8: is that this whole, this consultation process is,

[2:58:28] Voice 8: if it went forward, if it go for,

[2:58:31] Voice 8: staff would do a consultation process,

[2:58:33] Voice 8: they would then summarize that report

[2:58:35] Voice 8: and then send it directly to Trust Council.

[2:58:38] Voice 8: Is that correct?

[2:58:40] Trustee Rogers: I think it comes back to the LTC,

[2:58:42] Trustee Rogers: who the LTC then forwards it to Trust Council.

[2:58:46] Trustee Rogers: In other words, as I understand the process,

[2:58:49] Trustee Rogers: I'd have to go back and read it again,

[2:58:50] Trustee Rogers: but I read it a couple of times.

[2:58:51] Trustee Rogers: My understanding of the process is the LTC does its consultation.

[2:58:55] Trustee Rogers: It receives the consultation, presumably based on that,

[2:59:00] Trustee Rogers: if they continue to make their request to Trust Council

[2:59:03] Trustee Rogers: for the special tax, they would have to then include the summary of the consultation in their

[2:59:10] Trustee Rogers: request to trust counsel. So it would have to come back. Am I reading that right? Is that the way you

[2:59:15] Trustee Rogers: read it, RPM Cowher? So I think it comes to us first. It comes back to the LTC for their

[2:59:21] Trustee Rogers: consideration. For example, I'll just give you an example. Let's say you want to do a special

[2:59:27] Trustee Rogers: tax requisition to to build a gondola let's just take it take something that and uh and it came

[2:59:36] Trustee Rogers: back that 100 of the population was against it um and uh so you you decided not you said well

[2:59:45] Trustee Rogers: we're not going to make the request that but if you decided to then make the request you'd have

[2:59:50] Trustee Rogers: to tell the trust council that 100 of the uh the response was against it

[2:59:55] Voice 8: yeah yeah my question

[2:59:57] Voice 8: because it was stated, you know.

[3:00:00] Voice 8: staff consult and then goes to trust council it's just that inter wasn't mentioned so i just

[3:00:05] Voice 8: wondered about that it's

[3:00:10] Trustee Rogers: it's an odd policy the two of them put together because if you read it

[3:00:14] Trustee Rogers: it contemplates you're right trustee langer i said it contemplates the scenario where a

[3:00:21] Trustee Rogers: local trust committee makes a request to trust council trust council says no we're not going

[3:00:25] Trustee Rogers: to put it into your general funding and you decide to go ahead with a a in december and

[3:00:31] Trustee Rogers: And the timeframe's actually built out, but in December.

[3:00:34] Trustee Rogers: So you go ahead and say, well,

[3:00:35] Trustee Rogers: we want to make it a special tax requisition then.

[3:00:37] Trustee Rogers: And then it contemplates trying to do that

[3:00:39] Trustee Rogers: in a compressed two month period,

[3:00:42] Trustee Rogers: which I think is probably in a different timeframe,

[3:00:45] Trustee Rogers: different era of staffing and resources

[3:00:49] Trustee Rogers: and what community consultation looks like,

[3:00:52] Trustee Rogers: et cetera, et cetera, et cetera.

[3:00:54] Trustee Rogers: And then you would take that consultation.

[3:00:56] Trustee Rogers: And when you made your request,

[3:00:57] Trustee Rogers: you would take it back to trust counsel

[3:00:59] Trustee Rogers: council after you'd made your own decision but it's kind of hard to imagine how that all happens

[3:01:04] Trustee Rogers: and in this you know early december through to the packages prepared by the beginning of march so

[3:01:12] Trustee Rogers: but particularly but that's the way it's the way it's set up yeah is that actually it's a timing

[3:01:18] Voice 8: issue i can see that well

[3:01:19] Trustee Rogers: that's part of it that's part of the issue i think there's a fundamental

[3:01:22] Trustee Rogers: question about how you want to proceed but anyway i i'm talking too much again over to you

[3:01:28] Trustee Rogers: yeah

[3:01:30] Voice 9: i yeah go ahead i

[3:01:32] Voice 9: do want to proceed that's just it and um so i i had asked for

[3:01:39] Voice 9: and the the difficult one of the difficulties here is that we're seeing this after financial

[3:01:44] Voice 9: planning committee is seeing it so this is the first time we can sort of so uh um i i'm going

[3:01:51] Voice 9: to make a motion that the local trust committee endorse the business case as presented okay that's

[3:02:03] Voice 15: That's an initial

[3:02:04] Trustee Rogers: motion.

[3:02:06] Trustee Rogers: Is there a seconder for that motion, at least for discussion?

[3:02:11] Trustee Rogers: Okay, Trustee Langeras.

[3:02:12] Trustee Rogers: And just to be clear, the FPC didn't see the business case.

[3:02:16] Trustee Rogers: They saw a summary of what was anticipated to be in the business case.

[3:02:22] Trustee Rogers: That was one

[3:02:22] Trustee Rogers: of the, I don't know what the right word is, considerations that were raised that they hadn't seen a business case when we last met on November 10th or whatever it was.

[3:02:34] Trustee Rogers: i can't so

[3:02:35] Voice 9: i guess i guess maybe i was going to group i'm going to do this individually but maybe

[3:02:39] Voice 9: i should group the motions and so the ltc endorsed the business case for the biocultural diversity

[3:02:45] Voice 9: and housing program and forward it to financial planning committee for inclusion in the budget for

[3:02:58] Voice 9: For 2022

[3:03:00] Voice 15: -23.

[3:03:07] Voice 15: No, I mean, this gets confusing.

[3:03:10] Voice 10: It is 20.

[3:03:12] Trustee Rogers: The next budget we're voting on is 22-23.

[3:03:15] Voice 9: Yeah.

[3:03:16] Voice 9: That's, and the ask then is that it be funded

[3:03:24] Voice 15: through general revenue.

[3:03:29] Trustee Rogers: Okay.

[3:03:31] Trustee Rogers: All right.

[3:03:31] Trustee Rogers: So let's make sure we have a precise motion being made.

[3:03:35] Trustee Rogers: So, Nadine, can you tell me what the motion is, what you've got for a motion?

[3:03:40] Voice 13: The LTC endorsed the business case as presented for the Gabriela Biocultural and Housing Diversity Program

[3:03:48] Voice 13: and forwarded it to the Financial Planning Committee for inclusion in the budget for 2022-2023.

[3:03:58] Voice 10: Okay, and could I just

[3:04:00] Trustee Rogers: suggest that it has to go, you can send it to the FPC,

[3:04:06] Trustee Rogers: But I think it also has to go to EC as a late.

[3:04:10] Trustee Rogers: If you want it on the Trust Council in December, it has to go to EC as a request that they put it on as a late item because it's not in the current Trust Council package.

[3:04:20] Voice 6: Right.

[3:04:21] Trustee Rogers: And so you might want to add.

[3:04:25] Trustee Rogers: And so maybe

[3:04:28] Voice 9: executive committee before FPC?

[3:04:31] Voice 9: Sorry, go ahead, Darby.

[3:04:32] Voice 9: p.m i

[3:04:33] Voice 4: i don't know that um i i don't know that fpc is meeting again before yeah so the timing

[3:04:40] Voice 4: is going to be ec on tuesday morning and then trust council starting on tuesday afternoon

[3:04:47] Voice 4: so my guess is you can leave fpc out of it okay yeah

[3:04:51] Voice 4: so

[3:04:52] Trustee Rogers: it should be forwarded

[3:04:53] Trustee Rogers: adores it forwarded to ec for inclusion as a late item for the uh 2022 2023 budget

[3:05:06] Trustee Rogers: something like that yeah

[3:05:08] Voice 9: exactly i

[3:05:11] Trustee Rogers: mean it's it's mentioned in the budget it's just there's

[3:05:15] Trustee Rogers: no business case there that's

[3:05:17] Voice 9: right and then they asked for the special tax requisition but we

[3:05:20] Voice 9: haven't gone through the steps of them of actually having it presented as a business case on it

[3:05:26] Voice 9: it's right and now the the the backup option would be a special tax requisition but um yeah yeah

[3:05:34] Voice 9: so

[3:05:35] Trustee Rogers: um i just want to make sure wouldn't if that's your motion let's get nadine to

[3:05:39] Trustee Rogers: did you get that extra wording in there nadine or it's changed wording yeah

[3:05:44] Voice 13: the ltc endorsed

[3:05:46] Voice 13: business case as presented for gabriel biocultural and housing diversity program

[3:05:51] Voice 13: and forward it to the Executive Committee for Inclusion

[3:05:56] Voice 13: as a late item for the budget for 2022-2023?

[3:06:01] Trustee Rogers: Yeah.

[3:06:02] Trustee Rogers: I think that will get it there.

[3:06:06] Trustee Rogers: And then the EC can, we meet on Tuesday morning,

[3:06:11] Trustee Rogers: they can decide whether to include it in the package or not.

[3:06:18] Trustee Rogers: Yes.

[3:06:19] Trustee Rogers: Anyway, that's the longer.

[3:06:21] Trustee Rogers: So

[3:06:21] Voice 8: this is a business case is for a tax, special tax requisition, right?

[3:06:26] Trustee Rogers: Well, it is.

[3:06:28] Trustee Rogers: That's

[3:06:29] Voice 8: what it says.

[3:06:29] Trustee Rogers: So that's the consideration for Trustee Koldner.

[3:06:34] Trustee Rogers: And if you read the business case, it talks about it as a special tax requisition.

[3:06:38] Voice 8: Yeah, not general revenue.

[3:06:40] Trustee Rogers: Yeah, I know.

[3:06:52] Voice 10: So if you want to make.

[3:06:54] Voice 9: Then that puts it off until the next.

[3:06:57] Voice 9: That puts it off until because we're being told that you can't do a special tax requisition.

[3:07:02] Voice 9: in this fiscal from a from an operational standpoint and a capacity standpoint right

[3:07:11] Trustee Rogers: well i'm not telling you that but rpm cower is telling you that

[3:07:16] Trustee Rogers: and i think she speaks on behalf of the senior management when she says that

[3:07:20] Trustee Rogers: so i'm not i don't want to put it on her specifically it's

[3:07:26] Voice 8: for the next fiscal not

[3:07:28] Voice 8: Not this fiscal, yeah.

[3:07:29] Voice 8: The coming fiscal, I guess.

[3:07:34] Trustee Rogers: Yeah, RPM car.

[3:07:35] Voice 4: Yeah, I'm wondering if there could be,

[3:07:38] Voice 4: if a motion to amend the business case

[3:07:42] Voice 4: so that it reflects a general revenue request

[3:07:45] Voice 4: as opposed to special tax requisition.

[3:07:49] Voice 4: That's what we need first,

[3:07:50] Voice 4: and then you could move it forward as you're speaking about.

[3:07:54] Trustee Rogers: So there is, we haven't had that motion seconded yet.

[3:07:57] Trustee Rogers: So let's just talk about this.

[3:07:59] Trustee Rogers: I suppose that's an option for you, and I'm just giving you an option, Trustee Colburn, is, I don't know what your intention is, and you can respond to this, but is your intention that you ask Trust Council to fund it for this year while there's a program in place to get a special tax requisition to fund it on a go-forward basis?

[3:08:22] Trustee Rogers: Is that your thinking?

[3:08:23] Voice 9: Yeah, I'm trying not to lose a year.

[3:08:25] Trustee Rogers: Right.

[3:08:26] Trustee Rogers: Right?

[3:08:27] Trustee Rogers: So your thinking

[3:08:27] Trustee Rogers: is we go and ask Trust Council for $70,000 in next year's budget.

[3:08:33] Trustee Rogers: The project can get started and the process can then unfold to go get to try can potentially get unfold to get a special tax requisition in place.

[3:08:42] Voice 9: And the business case outlines that and the the working group outlined other funding sources that could be found.

[3:08:53] Voice 9: it's one of those things where if you create a staff position um that part of their role is to

[3:09:00] Voice 9: find other funding sources that you then create a sustainable secure funding over a longer term

[3:09:06] Voice 9: and that's what a program needs as opposed to a year-by-year project so waiting for a year to

[3:09:11] Voice 9: start this is is more time that the ecosystems and and people who are left out of the current

[3:09:18] Voice 9: and housing equation don't have okay

[3:09:19] Trustee Rogers: so let's let's see let's see what the yeah i was going

[3:09:22] Trustee Rogers: to say trustee long garrett's what's your consideration i

[3:09:25] Voice 8: just i'm just trying to

[3:09:26] Voice 8: understand what you're proposing is that we do a one year a request for general revenue

[3:09:34] Voice 8: support and then transform it to a tax worker this in the following year

[3:09:40] Voice 8: are you waiting for like that's yes

[3:09:44] Trustee Rogers: that's the way i understood what his intention is

[3:09:47] Trustee Rogers: is to ask

[3:09:48] Trustee Rogers: for general revenue funding this year

[3:09:50] Trustee Rogers: so that it gets started, so we don't wait a year

[3:09:56] Trustee Rogers: and then start the process

[3:09:58] Trustee Rogers: to either seek a special tax requisition to carry on

[3:10:02] Trustee Rogers: the rest of the nine or 10 years of the program in subsequent

[3:10:07] Trustee Rogers: years. Of course, there will be an intervening election between

[3:10:10] Trustee Rogers: then and

[3:10:12] Trustee Rogers: um uh and and uh you can talk about it with your electorate about whether whether they think this

[3:10:19] Trustee Rogers: is a good idea um or whoever is running it's not you too um and uh and and anyway that's what i

[3:10:29] Trustee Rogers: understand trustee colburn is is suggesting so i think we if that's what his his intention is we uh

[3:10:35] Trustee Rogers: will have to amend the motion a little bit but also

[3:10:38] Voice 8: the business case you'd have to amend the

[3:10:40] Voice 8: business case yeah we'd

[3:10:42] Voice 9: have to amend the motion to amend the business case yeah

[3:10:44] Trustee Rogers: well i think you

[3:10:46] Trustee Rogers: could probably just pass a motion that said something like to to um because i don't think

[3:10:54] Trustee Rogers: the business cases is predicate i mean the details of this case aren't predicated on the funding i

[3:10:59] Trustee Rogers: think if the business case talks about that being the way it's going to be funded but you could just

[3:11:04] Trustee Rogers: say to accept it as a business case for general revenue funding with the intention that it would

[3:11:12] Trustee Rogers: become a special be funded alternatively including a special tax record in subsequent years so you're

[3:11:19] Trustee Rogers: then asking for sort of a one-off let's get this started type of approach that's what i understand

[3:11:24] Trustee Rogers: you'd be saying anyway so

[3:11:26] Voice 8: it's uh so the project is the way the project is worded it's it's something

[3:11:35] Voice 8: something outside of what we normally do right this is not an ocplub amendment project so but

[3:11:44] Voice 8: we're asking for general revenue for this i'm just trying to understand and then you're muted

[3:11:52] Voice 8: dan sorry no

[3:11:54] Voice 10: i just got heather put her hand up oh

[3:11:57] Trustee Rogers: okay oh sorry um yeah we have that other issue

[3:12:04] Trustee Rogers: you is i guess there's a question is is if if it goes ahead but let's say we make that request and

[3:12:14] Trustee Rogers: trust council goes yeah we love this we're going to do this we're going to give it seventy thousand

[3:12:21] Trustee Rogers: dollars or whatever the ask is for next year does there still have to be a

[3:12:25] Voice 15: delegation bylaw

[3:12:34] Trustee Rogers: I mean I mean it's it's complicated because then it becomes almost a trust council project because

[3:12:41] Trustee Rogers: and they have the authority to do it if they're funding it directly so I don't think it needs to

[3:12:49] Trustee Rogers: be a delegation there needs to be a delegation bylaw but that would be a question I suppose we

[3:12:56] Trustee Rogers: might have to ask but I mean I think the reason there's a delegation bylaw it's because if it

[3:13:04] Trustee Rogers: becomes a special tax requisition it becomes an ltc project that that we're taking on and we're only

[3:13:10] Trustee Rogers: having uh as opposed to a trust council project so which is interesting because i don't know if

[3:13:18] Trustee Rogers: that's true because of course the ganges i'm speaking at love the ganges village project

[3:13:23] Trustee Rogers: clearly an ltc project or a regional planning committee project or something

[3:13:29] Trustee Rogers: it's just being funded by trust council um but you can ask and someone could tell us we're off base

[3:13:39] Voice 9: i think we have to ask i don't see another option here i'm not being presented with other options

[3:13:43] Voice 9: right yeah yeah

[3:13:45] Voice 8: well gage is just to modify the ocp and lub as i understand it that's the

[3:13:50] Voice 8: that's the project so this was in the ltc

[3:13:56] Voice 9: but if if this if the business case isn't for a special tax requisition then

[3:14:00] Voice 9: and um um end result could be ocp and lub changes i mean it's there's a reason you'd have to

[3:14:09] Voice 9: so if if if this business case changes into general revenue for this fiscal

[3:14:17] Voice 9: then we could also amend it to include ocp and lub amendments and then that would make it an

[3:14:24] Voice 9: a clear LTC project for the business case

[3:14:27] Voice 9: that we're putting forward for this fiscal.

[3:14:37] Voice 15: I never thought I'd

[3:14:39] Voice 9: use the word fiscal like this.

[3:14:40] Voice 9: You've changed me irretrievably.

[3:14:55] Voice 15: I see some

[3:14:58] Trustee Rogers: of the critical success factors.

[3:15:00] Trustee Rogers: It's a model of growth management

[3:15:03] Trustee Rogers: specific to the global graveyard or local trust area,

[3:15:06] Trustee Rogers: but there may be replica to other areas.

[3:15:12] Trustee Rogers: Talking about protection of the local trust area,

[3:15:15] Trustee Rogers: of forest and waters i know those are are sort of not specific to uh to uh land use bylaws and ocps

[3:15:24] Trustee Rogers: necessarily uh long-term planning issues so it's really about your definition of what planning is

[3:15:34] Trustee Rogers: in a sense as to whether or not um but it doesn't actually say it doesn't i don't see anything that's

[3:15:45] Trustee Rogers: talks about. See, as I understood the remembering from the report, as I understood it, it was going

[3:15:51] Trustee Rogers: to bring all these voices together, have a discussion and a round table and discuss what's

[3:15:58] Trustee Rogers: important and prioritize, et cetera, and then go come back to the LTC and perhaps other areas

[3:16:03] Trustee Rogers: and say, here's what we think you need to do. Here's what we think you need to do with your

[3:16:07] Trustee Rogers: LUB and your OCP. And we've taken into account a whole bunch of voices and considerations that

[3:16:12] Trustee Rogers: It's not just you, but includes the NAMIC, the RDN, the other agencies around here, and that we want to take into account the biocultural and the ecosystem and the housing issues.

[3:16:24] Trustee Rogers: And here's what we think you need to do.

[3:16:26] Trustee Rogers: And here's some ways that you could do that, which is partly what we got out of the housing analysis in terms of the various steps.

[3:16:34] Trustee Rogers: That's what I understand.

[3:16:35] Trustee Rogers: But you're right.

[3:16:35] Trustee Rogers: It doesn't say, and we're going to come back and recommend changes to your OCP and your LUB.

[3:16:42] Voice 8: Yeah.

[3:16:42] Voice 8: yeah that's that's where i get confused because it's uh i don't know trying to think

[3:16:51] Voice 8: there was there was some comments made somewhere i remember reading it where it said that the

[3:16:56] Voice 8: project the the group is the committee the group would be looking at projects for their own

[3:17:04] Voice 8: purposes as well like it's not it was you know for each of the participating members would be

[3:17:10] Voice 8: so it'd be a project that doesn't just focus on the trust it would be on the other agencies as well

[3:17:16] Voice 8: that was it was some sentence somewhere i came across in that that's right just not clear on

[3:17:21] Voice 8: what actually it's trying to completely do to be quite honest uh talks about

[3:17:28] Voice 15: where is it

[3:17:30] Voice 15: i want a voting member the

[3:17:39] Voice 8: only thing it says is provide advice to the ltc and that's

[3:17:42] Voice 8: but there was a comment and i wrote it down it was it here now lost

[3:18:05] Voice 15: it i

[3:18:08] Voice 9: think the central

[3:18:09] Voice 9: distinction here is that there there seems to be a desire to have uh to know what the outcomes are

[3:18:14] Voice 9: going to be um before you set the thing up and that to me isn't planning we're changing up we're

[3:18:22] Voice 9: changing we're looking at a here's a series of issues that that are presented to us the current

[3:18:28] Voice 9: way of dealing with it isn't working the projects they are working incrementally when staff have the

[3:18:35] Voice 9: opportunity to work on them and they do good work but there isn't the capacity to do more so we

[3:18:41] Voice 9: change the processes we open it up to sunima to other other um partners and we acknowledge that

[3:18:47] Voice 9: the trust toolkit doesn't allow for this type of environmental protection um and and and healthy

[3:18:56] Voice 9: resilient communities um so we change the process you don't have a sense of the outcome because that

[3:19:03] Voice 9: is what the process yields so this is

[3:19:07] Voice 8: a 10-year process then which is trying i wanted to embark

[3:19:10] Voice 8: upon where

[3:19:11] Voice 9: the the motion is to change this business case for this fiscal year

[3:19:16] Voice 8: but for a 10

[3:19:17] Voice 8: year but but

[3:19:19] Trustee Rogers: the but the vision the vision is yes it's not a it's the vision is to set this up on a

[3:19:25] Trustee Rogers: a long-term basis and take the time for 2022 I guess to develop a new funding model for going

[3:19:33] Trustee Rogers: forward either through a special tax requisition or something else yeah

[3:19:37] Voice 9: yeah but you're never going

[3:19:38] Voice 9: to know there's something else if you don't start to set it up yeah the special tax requisition

[3:19:42] Voice 9: could go down instead of doing it all through direct taxes including mudging to Corsi if if

[3:19:48] Voice 9: there's a person working on this full-time who doesn't have development applications coming at

[3:19:52] Voice 9: them and all the other issues that we've seen throughout the three-year term and beyond because

[3:19:57] Voice 9: this for this is actually a project from 2016 um you know that that dedicated time is going to be

[3:20:05] Voice 9: able to to offer more and

[3:20:08] Trustee Rogers: so you know this really is we're out of i mean i'll just reflect what i'm

[3:20:13] Trustee Rogers: hearing is is that is that we're at sort of a decision point is as to whether you agree that

[3:20:18] Trustee Rogers: this is the way is a way forward that this is what the housing options and the HAPC has come

[3:20:23] Trustee Rogers: back and said this is the way we see is the way forward as opposed to uh uh I don't want to say

[3:20:30] Trustee Rogers: as opposed in contrast to a more traditional way which is you go and you just look at your OCP and

[3:20:36] Trustee Rogers: your land use bylaw and it really engages the discussion about what planning is um and I think

[3:20:43] Trustee Rogers: Traditionally, we see planning and a lot of people see planning as, oh, well, you're going to amend your land use bylaw and you're going to amend your OCP. There's lots that goes on behind that in terms of your engagement and how you go about doing it, but you know what your intention is.

[3:21:01] Trustee Rogers: you're trying to amend those two documents because those are our legal ways forward i guess this is i

[3:21:07] Trustee Rogers: would call this as opposed to what did you what's the new phrase you're using now scott or that

[3:21:12] Trustee Rogers: lawyer is using it's not land use it's land protection planning or something like that

[3:21:16] Voice 9: relationship right

[3:21:18] Trustee Rogers: land relationship planning this is not just strictly land relationship

[3:21:22] Trustee Rogers: planning it's also what i would call community planning and it's a different it's a different

[3:21:28] Trustee Rogers: beast that isn't necessarily spelled out in our in our our legislation specifically it talks about

[3:21:36] Trustee Rogers: planning in relation to land and but it is all interrelated so i i see it as a way if you think

[3:21:43] Trustee Rogers: this is a a way to do that as trustee colburn uh has expressed it which is that that you know you

[3:21:53] Trustee Rogers: You have to engage in this kind of a discussion without knowing the outcome to see what kinds of outcomes you are suggested, as opposed to an idea of knowing that this is what we're going to do about this.

[3:22:06] Trustee Rogers: It's a bit like, you know, to be frank, it's a bit like the transportation grant that we got in the sense that we didn't know what we were going to see and we don't know what we're going to do with it.

[3:22:17] Trustee Rogers: uh and it may not be our job to do it but it we we sponsored it to get a vision if you will

[3:22:25] Trustee Rogers: um anyway that's just my thinking but uh i guess we i guess uh we should get a motion on the table

[3:22:32] Trustee Rogers: so we can decide whether we're supportive of it or not so the

[3:22:37] Voice 9: amendment to the the current motion

[3:22:39] Voice 9: would be to um amend that the business case for the program be amended um do i have to spell out

[3:22:52] Voice 9: what the amendment is i mean we're to remove the special tax requisition funding and and instead

[3:22:59] Voice 9: send it to ec for inclusion in the in the next fiscal budget right like there needs to be an

[3:23:04] Voice 9: amendment clause in there yeah

[3:23:08] Trustee Rogers: well i guess that's a question i'll take heather i'll take rpm cowers

[3:23:14] Trustee Rogers: advice on this there are some places in here where it talks about um um the special tax requisition

[3:23:25] Trustee Rogers: process i guess the um i think you'd have to put it under specific project i'm on page 223

[3:23:35] Trustee Rogers: And I think you'd have to say to change it from other to specific project funding and remove the reference to a

[3:23:46] Voice 6: special tax requisition.

[3:23:51] Voice 4: Yeah, I think I think your motion could just say amend the business case so that it reflects a request for general revenue funding.

[3:24:03] Voice 4: funding and then and then we can just amend it so that it whatever language is in there that

[3:24:09] Voice 4: references a special tax we can adjust that that would be my unless what you're really saying is

[3:24:17] Voice 4: we want General Revenue now we're requesting but we still want to maintain the option of a special

[3:24:23] Voice 4: tax later which is also what I'm hearing I

[3:24:28] Voice 10: think that I think that's

[3:24:29] Trustee Rogers: true yeah

[3:24:30] Voice 6: so

[3:24:32] Trustee Rogers: can we go back

[3:24:33] Trustee Rogers: nadine can you read the motion and then we can figure out what the motion is before we decide

[3:24:37] Trustee Rogers: how we're going how whether we support it or not uh

[3:24:41] Voice 13: this uh motion for amendment is that no no we

[3:24:46] Trustee Rogers: haven't got a motion for amendment yet okay

[3:24:48] Voice 13: the original one the ltc endorsed the business case

[3:24:52] Voice 13: is presented for gabriel a viral cultural and housing diverse diversity program and forwarded

[3:24:59] Voice 13: to the executive committee for inclusion as a late item for the budget of 2022-2023 okay

[3:25:05] Trustee Rogers: so what i'm

[3:25:06] Trustee Rogers: going to suggest based on what i heard trustee colburn and i'm just trying to be helpful and

[3:25:10] Trustee Rogers: if you think i'm wrong then let me know trustee colvin is that the ltc um amend the business case

[3:25:19] Trustee Rogers: case for the bio what's it called the biocultural housing diversity

[3:25:25] Trustee Rogers: program so that the first

[3:25:28] Trustee Rogers: year is funded out of specific project

[3:25:34] Voice 15: funding sorry let's say not say

[3:25:44] Trustee Rogers: the first year let's

[3:25:45] Trustee Rogers: say so that in 2022 2023 it's funded out of specific project funding general or general

[3:25:56] Trustee Rogers: General revenue, I guess, general

[3:25:57] Voice 15: revenue, and that it be

[3:26:03] Trustee Rogers: forwarded to the EC for inclusion as a late item.

[3:26:07] Trustee Rogers: So that leaves it both the remainder of it there as a special tax requisition, but it is amended so that the request is, we want to get started, and we can't do it this year if we...

[3:26:22] Trustee Rogers: So that's your proposition, as I understand it, Trustee Colbert.

[3:26:25] Voice 9: Yes, that's right.

[3:26:26] Voice 9: Right. And there is,

[3:26:28] Voice 9: is there not, there is a LTC project fund as well, right? That's through

[3:26:36] Voice 9: trust council that is $124,000 or something like that.

[3:26:41] Trustee Rogers: Yeah. And we've just passed a motion at FPC

[3:26:44] Trustee Rogers: to include all of that in the, in the revenue for next year. So in other

[3:26:51] Trustee Rogers: words, we're, we're

[3:26:52] Trustee Rogers: We already got the money all out.

[3:26:58] Trustee Rogers: It's hard to explain, but it's all been requested to be moved into general revenue.

[3:27:03] Voice 8: It'd be a new addition to the budget.

[3:27:05] Trustee Rogers: It would be a new, well, it would be an

[3:27:08] Voice 8: increase.

[3:27:09] Trustee Rogers: It would be an increase in the current proposed budget.

[3:27:12] Trustee Rogers: It was there prior to FPC on November 10th.

[3:27:16] Trustee Rogers: That's right.

[3:27:17] Trustee Rogers: So it would have to be funded.

[3:27:19] Trustee Rogers: that it would impact in whatever way with the tax requisition

[3:27:24] Trustee Rogers: because we've already allocated all of the indicated surplus FPC

[3:27:30] Trustee Rogers: if Trust Council approves it, they've allocated.

[3:27:35] Trustee Rogers: So try it again, Nadine.

[3:27:38] Trustee Rogers: Can you just read that again and then we can decide

[3:27:40] Trustee Rogers: if there's a seconder for discussion at least.

[3:27:43] Voice 13: The LTC endorsed the business case for Gabriela Biocultural

[3:27:48] Voice 13: and housing diversity program so that in 2022 2023 it is funded out of general revenue and

[3:27:56] Voice 13: that it be forwarded to the executive committee for inclusion as a late item for the budget

[3:28:01] Voice 13: 2022 2023 i

[3:28:05] Trustee Rogers: think it should have to read amend and endorse yeah

[3:28:10] Voice 15: okay

[3:28:15] Trustee Rogers: so yeah

[3:28:16] Voice 9: that works for me

[3:28:18] Voice 9: okay

[3:28:18] Trustee Rogers: so that's the intention of the motion i think we've sort of worked our way through the intention

[3:28:22] Trustee Rogers: um and uh which is to ask trust council to add it to the budget for this year the regular budget

[3:28:33] Trustee Rogers: and then work it through as either a special tax requisition or something else for 22 and with all

[3:28:40] Trustee Rogers: that that implies so

[3:28:42] Voice 8: that's really asking in advance for something that's going to occur in

[3:28:45] Voice 8: and the subsequent fiscal then?

[3:28:47] Trustee Rogers: I don't think that, I don't think Trust Council can,

[3:28:50] Trustee Rogers: I think that's the, it's a business plan,

[3:28:53] Trustee Rogers: but it doesn't, they can't find them.

[3:28:55] Trustee Rogers: Every Trust Council makes its own budget decisions every year.

[3:28:58] Voice 8: So it's really just a notification of intent then?

[3:29:01] Trustee Rogers: That would be my, and I would think if Trustee Colburn

[3:29:05] Trustee Rogers: wants to, ends up speaking to this,

[3:29:08] Trustee Rogers: he'll say, that's my, here's my, here's my vision,

[3:29:11] Trustee Rogers: here's my intent, here's what I'm asking Trust Council

[3:29:13] Trustee Rogers: to help me get to.

[3:29:14] Trustee Rogers: and

[3:29:15] Voice 9: something still happens in this year right yeah i was just

[3:29:18] Voice 8: trying to understand what was

[3:29:20] Voice 8: what was being proposed so we're presented with

[3:29:25] Voice 15: um yeah and

[3:29:32] Voice 9: and i think the special tax

[3:29:34] Voice 9: recognition does deserve a good amount of community discussion these are trying times

[3:29:38] Voice 9: to do that in so having some breathing space for that and an election is the ultimate referendum

[3:29:43] Voice 9: right in terms of public consultation that's the very highest level of public consultation there

[3:29:48] Voice 9: is is people casting ballots so um this this this at least gets the work

[3:29:54] Voice 9: started and um gets us out of the morass that we're currently in in terms of

[3:30:00] Voice 9: the the operational um restraints hey

[3:30:06] Trustee Rogers: rpm coward do you want to well first of all um

[3:30:11] Trustee Rogers: i think we got the motion crafted the way trustee colburn what he intends um trustee

[3:30:19] Trustee Rogers: do you want to second it at least for discussion okay so it's been seconded rpm coward do you want

[3:30:24] Trustee Rogers: to weigh in on that at all i know this is mostly a political decision but are there any considerations

[3:30:30] Trustee Rogers: you have related to this, other than the staffing and resources and how you're ever going to make

[3:30:38] Trustee Rogers: this happen?

[3:30:39] Voice 4: Right. I mean, I think there's some things to consider. One is that if this goes

[3:30:47] Voice 4: through as you're proposing, it means that a coordinator gets hired this next year and a task

[3:30:55] Voice 4: force gets formed. And so what is the consequence if it doesn't get funded the second year,

[3:31:04] Voice 4: the special tax doesn't go through, or if it doesn't get funded the following year, then,

[3:31:10] Voice 4: I mean, that is a risk that can happen if you move forward this way. Just something to consider.

[3:31:18] Voice 4: Yeah.

[3:31:20] Trustee Rogers: And frankly, just so there's full disclosure, I voted actually to move into a special tax

[3:31:28] Trustee Rogers: requisition because I could not see a scenario where Trust Council effectively agreed to fund

[3:31:36] Trustee Rogers: something of this nature in my current understanding of the way the Trust Council works

[3:31:43] Trustee Rogers: on the multi-year basis and that's what you would be asking them to do um is to say you know what

[3:31:50] Trustee Rogers: we're not only gonna fund it for this year we're gonna fund we're gonna basically notionally

[3:31:56] Trustee Rogers: commit to funding it for 10 for nine more years um because i i i mean whatever you want to

[3:32:06] Trustee Rogers: characterize that as short-sighted you know we don't long we plan we're not good managers whatever

[3:32:17] Trustee Rogers: or it's i just couldn't imagine a dynamic where they would be prepared to do that so that's why i

[3:32:23] Trustee Rogers: that's why i thought the special tax requisition would at least allow you to continue because it's

[3:32:28] Trustee Rogers: worked on salt spring with swipa yeah

[3:32:30] Voice 8: i mean uh the ganges village is is not a one-year project

[3:32:34] Voice 8: it's in the second year now yeah

[3:32:36] Trustee Rogers: it's two years

[3:32:37] Voice 8: two yeah two-year project this

[3:32:39] Trustee Rogers: but it has a it

[3:32:40] Trustee Rogers: has a fairly defined end to it um i think i think i'd be surprised i mean i i don't know what's

[3:32:48] Trustee Rogers: going to happen next year's budget and like not this coming year but the year after whether there

[3:32:52] Trustee Rogers: be another ask for skanchies but you're right it's not a single year project and the water

[3:32:57] Trustee Rogers: stuff's not a single year budget so we're getting a little bit more involved in multi-year because

[3:33:03] Trustee Rogers: because that's what it takes.

[3:33:04] Trustee Rogers: I mean, we're going to get water requests.

[3:33:06] Trustee Rogers: The Trust Council is going to get requests for water work

[3:33:12] Trustee Rogers: for at least a few more years,

[3:33:15] Trustee Rogers: because that's not going away, that issue.

[3:33:19] Voice 9: Almost like we need a housing authority type entity.

[3:33:23] Trustee Rogers: That's why your motion's on the table for the province to set one up.

[3:33:27] Voice 9: Yeah, because us digging ourselves out of these structural process problems

[3:33:33] Voice 9: is very difficult without the funds to do it.

[3:33:36] Voice 9: I believe in what's been put forward enough

[3:33:38] Voice 9: that I think one year will,

[3:33:41] Voice 9: even the process will have tangible benefits

[3:33:45] Voice 9: and we'll show that we're working in collaboration.

[3:33:49] Voice 9: Chair Rogers, if you believe the problem,

[3:33:51] Voice 9: I mean, I agree with you,

[3:33:52] Voice 9: special tax recognition is the way to go.

[3:33:54] Voice 9: Out of this meeting and this report,

[3:33:56] Voice 9: I'm not hearing that there's a pathway there,

[3:33:59] Voice 9: which is why I put forward this motion, so.

[3:34:00] Voice 9: So I got it. Yeah.

[3:34:03] Trustee Rogers: And that's just the struct, as you said,

[3:34:06] Trustee Rogers: capacity to create the capacity. That's what I'm hearing from,

[3:34:11] Trustee Rogers: I think that was your words or whatever, whatever it was,

[3:34:14] Trustee Rogers: the double capacity issue is we don't even have the ability to create,

[3:34:19] Trustee Rogers: to create the scenarios that we can create the capacity.

[3:34:25] Trustee Rogers: And anyway, that's what I'm hearing from staff.

[3:34:28] Trustee Rogers: And I tend to believe them, particularly given that the northern office is particularly stressed at the moment.

[3:34:37] Voice 9: Which is why Trust Council should help the second most populated island with significant development pressures and a lot of data showing the ecosystems and many residents are…

[3:34:51] Trustee Rogers: Okay.

[3:34:52] Voice 9: Yeah.

[3:34:53] Trustee Rogers: Okay.

[3:34:53] Trustee Rogers: Trustee Longress, what do you want to say?

[3:34:56] Trustee Rogers: that

[3:34:56] Voice 8: there's just there's still staff implications behind all this and it really is just look working

[3:35:02] Voice 8: towards the 10-year project so anyway just you

[3:35:06] Trustee Rogers: want to speak to the motion it's been moved in

[3:35:08] Trustee Rogers: second uh

[3:35:09] Voice 8: yeah i'm not in favor of it i'm not going to go support it i think it's got staffing

[3:35:15] Voice 8: implications it's uh really trying to commit ourselves to a 10-year process about all told

[3:35:22] Voice 8: They were calculated out about $900,000 over the 10 year with the staffing costs and the contractor and etc, etc. And I would rather do a smaller project.

[3:35:34] Voice 8: As I said before, let's sit down with some ecologists with First Nations and do something on the coast of Douglas fir or the marine shore protection. Take a chunk at a time. That would be my approach.

[3:35:50] Voice 8: Anyway, just so you know.

[3:35:52] Trustee Rogers: yeah no fair enough trustee colburn do you have anyone to speak to this any further

[3:35:57] Trustee Rogers: no okay so i know how you're going to vote and i know how trustee langars is going to vote

[3:36:03] Trustee Rogers: i i i must say i wanted to be as i said to be transparent that i voted for it to go take out

[3:36:10] Trustee Rogers: the budget and be made a but um and i still held the vision that we could do it this term i i i

[3:36:19] Trustee Rogers: I must admit, I'm driven to where I'm going to go with this by this contingency, which is that this recommendation has come from a tremendous amount of community resources and consultation and work that was done to create this idea for how we're going to move forward.

[3:36:44] Trustee Rogers: I've also come around to believing that you need to have broader engagement than just our own internal engagement on issues, and that we have not been very good over the last 50 years or 48 or whatever number of years.

[3:37:02] Trustee Rogers: It is in creating those scenarios, which is part of the reason we're in the difficulty that we're in, the challenge, has the challenges that we have in terms of development, because we haven't taken a more holistic look at what planning means.

[3:37:24] Trustee Rogers: means so um you know i won't guarantee that when it gets to trust council and we have the broader

[3:37:32] Trustee Rogers: discussion around our budget and what it looks like and and what else gets put back in if

[3:37:38] Trustee Rogers: anything's put back in that i'll support it but i'm going to support moving it at least to trust

[3:37:44] Trustee Rogers: council as a request uh so i'm going to i'm just saying i'm going to vote in favor because i think

[3:37:51] Trustee Rogers: it's worth having the discussion and for uh particularly trustee colburn but then others to

[3:37:58] Trustee Rogers: specifically make the case that the second most populist and as i understand it from what i've

[3:38:04] Trustee Rogers: heard from a number of people the one of the islands that's sort of creeping very close to

[3:38:09] Trustee Rogers: that 30 number whatever that is that represents of of developed uh you know we've heard some

[3:38:16] Trustee Rogers: representation around around the fact that that main island is already over that 30 threshold and

[3:38:24] Trustee Rogers: gabriola is the next closest is i may if i sorry

[3:38:28] Voice 8: you're right about 28 i think or something yeah

[3:38:31] Trustee Rogers: is is that is that you know there's some development pressures and you guys tell me and i

[3:38:37] Trustee Rogers: i believe you when you tell me the trucks coming on that island every day and there's lots of

[3:38:42] Trustee Rogers: development that maybe we need a different approach so i'm going to vote in favor so i'm

[3:38:45] Trustee Rogers: I'm going to call the vote all in favor.

[3:38:48] Trustee Rogers: Those two and trustee Langeris

[3:38:50] Trustee Rogers: you will record your voter post.

[3:38:52] Trustee Rogers: Thank you.

[3:38:53] Trustee Rogers: Okay, is there anything else you need

[3:38:56] Trustee Rogers: on this particular issue from us?

[3:39:00] Trustee Rogers: Either of the trustees or RPM tower?

[3:39:07] Voice 9: No, I'm going to hold off on this motion

[3:39:10] Voice 9: because this is a special meeting.

[3:39:12] Voice 9: I have some procedural process pieces of this

[3:39:15] Voice 9: that I think trust council should grapple with

[3:39:18] Voice 9: but there's enough on everyone's plate so i'll i don't see that being a today thing because this

[3:39:23] Voice 9: this whole process just shows some of the flaws and looking at special requisition looking at

[3:39:28] Voice 9: delegation bylaw looking at how we find the capacity or the clerical capacity to do some

[3:39:32] Voice 9: of this work um

[3:39:34] Voice 15: even

[3:39:35] Voice 9: whoever is whoever our trustees whoever the trust is formed it needs

[3:39:40] Voice 9: to clear some of these bureaucratic pieces uh to put the community first instead of

[3:39:45] Voice 9: of some very outdated procedural bylaws.

[3:39:48] Trustee Rogers: Yep.

[3:39:51] Trustee Rogers: Anything else, Trustee Longress, before we move on?

[3:39:53] Voice 8: No, no, I think we're good.

[3:39:55] Trustee Rogers: So thank you very much for that.

[3:39:57] Trustee Rogers: And thanks for your work on this.

[3:39:58] Trustee Rogers: I know you put a lot of time into this,

[3:40:00] Trustee Rogers: RPM Cowher and Planner Zubinich,

[3:40:03] Trustee Rogers: and I guess we'll see what Trust Council decides to do.

[3:40:06] Trustee Rogers: I will make sure that it gets, well, you'll put it on

[3:40:09] Trustee Rogers: and I'll work with EC to,

[3:40:13] Trustee Rogers: I'll flag it for them after today

[3:40:15] Trustee Rogers: to let them know this coming as a request for a late item

[3:40:18] Trustee Rogers: to be added to the project, to the trust council package.

[3:40:22] Trustee Rogers: And they'll decide that morning

[3:40:24] Trustee Rogers: and we don't have budget conversation,

[3:40:26] Trustee Rogers: we don't have budget discussion until the Wednesday morning.

[3:40:29] Trustee Rogers: So give people a chance to digest them.

[3:40:33] Trustee Rogers: Okay, we have no delegations, no correspondence.

[3:40:36] Trustee Rogers: I'm going to suggest that we move all of the reports

[3:40:38] Trustee Rogers: to defer all the reports to the January meeting

[3:40:43] Trustee Rogers: and also the work program report to the january meeting it's all regular business

[3:40:48] Trustee Rogers: and i'm going to suggest unless anybody else has anything else we simply go to our in-camera

[3:40:53] Trustee Rogers: meeting um at this point unless there's something else anybody wishes to bring bring up yes just

[3:40:59] Trustee Rogers: nadine mirror uh

[3:41:01] Voice 13: do you want to do the sounder wall calendar meeting dates oh

[3:41:05] Trustee Rogers: i saw that somewhere

[3:41:07] Trustee Rogers: yes i'm sorry that was in the addendum right and i'm guessing that's business that probably should

[3:41:12] Trustee Rogers: be done before the end of the year right i don't i don't know it's just here as a discussion and

[3:41:18] Trustee Rogers: i'm not sure why it's there does anybody know it's on the addendum that's 11.1 new business

[3:41:27] Voice 8: yeah i'm i'm not sure what this is about because we've done we do the uh you know the annual uh

[3:41:33] Voice 8: advertisements in the um i

[3:41:36] Voice 10: think they want us to approve the funding for it

[3:41:39] Voice 10: i'm guessing

[3:41:40] Voice 8: if there's some report or no it's for the

[3:41:43] Voice 9: calendar it's for the large calendar that

[3:41:45] Voice 9: they print and they it's to put the ltc dates on the calendar so people don't miss the that

[3:41:50] Voice 9: there's meetings going on is

[3:41:51] Trustee Rogers: that something we've done every other year that we've done yes

[3:41:54] Trustee Rogers: yeah yes yes yes nadine i've

[3:41:57] Voice 13: got a motion based on last year's okay you'd like to hear it that

[3:42:02] Voice 13: that the Gabriel Island Local Trust Committee

[3:42:04] Voice 13: request staff to provide advance notice

[3:42:06] Voice 13: of 2022 regular business meetings

[3:42:10] Voice 13: on the Gabriel LaSounder Community Calendar.

[3:42:14] Trustee Rogers: Okay, does someone want to make that motion?

[3:42:17] Trustee Rogers: I so make such motion.

[3:42:20] Trustee Rogers: Trustee Coburn seconded Trustee Langerth.

[3:42:22] Trustee Rogers: Is there any discussion related to that?

[3:42:24] Trustee Rogers: Thank you for raising this, Nadine.

[3:42:25] Trustee Rogers: I did see it there and I forgot about it.

[3:42:28] Trustee Rogers: Any discussion?

[3:42:29] Trustee Rogers: If not, I'll call the vote all in favor.

[3:42:30] Trustee Rogers: So that will come out of our communications budget from this current fiscal year, which I'm guessing still has money in it.

[3:42:39] Voice 9: Trustee expenses still at zero, folks.

[3:42:42] Voice 9: Protecting your tax money right here.

[3:42:43] Trustee Rogers: I had to laugh.

[3:42:45] Trustee Rogers: I was on Maine on Monday, and trustee expenses for the LTC was at $5.98, and I was trying to figure out where that came from.

[3:42:55] Trustee Rogers: Nobody admitted to it, so I don't know what it was.

[3:42:58] Trustee Rogers: Who bought the coffee?

[3:42:59] Trustee Rogers: coffee that's

[3:43:00] Voice 9: a main islander they're prolific spenders that's

[3:43:03] Trustee Rogers: they never have they never

[3:43:04] Trustee Rogers: literally they always are zero and there was this five dollar and maybe it was 68 cents but it was

[3:43:11] Trustee Rogers: this odd number that i'd never anyway we were laughing

[3:43:14] Voice 8: about that see if i can find some way

[3:43:16] Voice 8: to put in a claim for a couple cents or something yeah

[3:43:19] Trustee Rogers: anyway uh can i have if there's nothing else

[3:43:22] Trustee Rogers: from trustees can i have the motion to close the meeting

[3:43:25] Voice 8: it's

[3:43:26] Trustee Rogers: on this third page

[3:43:27] Voice 8: of the agenda okay

[3:43:28] Voice 8: Okay, I'll move that the meeting be closed to put the public in accordance with Community Charter Part 4, Division 3, Section 90, Sub 1, D, F, and I, for the purpose of considering adoption of in-camera meeting minutes dated October 21, 2021, by law enforcement and the receipt of advice that is subject to solicitor-client privilege, and that the recorder and staff attend the meeting.

[3:43:55] Trustee Rogers: Second.

[3:43:56] Trustee Rogers: Second.

[3:43:57] Trustee Rogers: Okay. Any discussion? All in favor? So thank you, everyone. We're going to stop the recording and

[3:44:04] Trustee Rogers: stop the live stream now. So the special meeting, we're going on camera now to deal with the issue

[3:44:11] Trustee Rogers: there. Thank you for coming. Again, our regrets that we weren't there in person and didn't have

[3:44:17] Trustee Rogers: an interactive session. I'm sure your trustees will be interested in discussing amongst themselves

[3:44:23] Trustee Rogers: how to how to get community input you can always write us at either the gabriola local trust

[3:44:30] Trustee Rogers: committee at islandstrust.bc.ca or northinfo at islandstrust.bcca and we'll get your commentary

[3:44:37] Trustee Rogers: related to anything we've talked about thanks a lot so i'm going to stop now

ADOPTED 
Gabriola Island ADOPTED 1 
Local Trust Committee Minutes 
November 25, 2021 
 
Gabriola Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
November 25, 2021 
Electronic Meeting 
 
Members Present: Dan Rogers, Chair 
 Kees Langereis, Local Trustee 
 Scott Colbourne, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Sonja Zupanec, Island Planner 
 Teresa Mahikwa, Island Planner 
 Nadine Mourao, Recorder 
  
Others Present: There were approximately zero (0) members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Rogers called the meeting to order at 10:32 am, welcomed the public and introduced 
Trustees, Staff and Recorder.  Chair Rogers, Trustee Colbourne, and Trustee Langereis 
acknowledged that the meeting was being held in the territory of the Coast Salish First Nations. 
Chair Rogers noted that the Special Meeting was to focus on the business that was time 
sensitive.  The regular in person business meeting was cancelled due to a weather storm 
warning, Island Health’s COVID-19 gathering recommendations, and current fuel restriction 
guidelines. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Colbourne reported the following and his attendance at the following meetings 
and events: 
 Due the cancellation of the Regular Business Meeting, interested in a Town Hall type 
meeting in December to obtain public and community input; 
o There is no Staff capacity at that time for an additional meeting; 
 National Climate Caucus for small and rural remote communities; 

ADOPTED 
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November 25, 2021 
 Trees4tomorrow will be planting more trees on Gabriola in the Spring and 
recommended community members reach out to Gabriola Land and Trails Trust for 
more information on the Nature Steward’s program; and 
 Trust Council (TC) next week. 
Trustee Langereis reported the following and his attendance at the following meetings 
and events: 
 Trust Programs Committee (TPC); 
 Regional Planning Committee (RPC); 
 Select Committee for Government and Management Review; 
 Raincoast Conservation Foundation webinars www.raincoast.org; and 
 TC next week. 
3.2 Chair's Report 
Chair Rogers reported the following:  
 TC next week with budget discussions, for more information on next years’ 
proposed budget, visit www.islandstrust.bc.ca, public consultation on the proposed 
budget to begin in January 2022; and 
 Community Stewardship Awards are returning 
https://islandstrust.bc.ca/programs/stewardship-awards/ 
3.3 Electoral Area Director's Report 
Vanessa Craig, Director Regional District of Nanaimo (RDN) Electoral Area B provided a 
summary of the report and noted the following: 
 Thanked Trustees and Staff for their support on the Rainbow Crosswalk for Gabriola; 
 Forwarded the community’s noise and environmental concerns to the Nanaimo 
Airport Development Authority, as well as, asked them for citizen representatives to 
be included in their working group; 
 RDN Directors are starting to see reports coming back from projects over last few 
years; and 
 Social Needs Assessment is being put on the back burner as there are concerns at 
the RDN Board level as the RDN does not have a social planning 
function/jurisdiction, this is currently a Provincial and Federal jurisdiction. 
Trustee Colbourne was interested in a Staff Report on how to move forward with the 
next steps of the Social Needs Assessment, as the solution lies outside of the current 
system.  
3.4 First Nation Reports 
Trustee Colbourne noted that Snuneymuxw First Nation is holding elections of the Chief 
and Council, will continue with regular meetings once the elections have completed. He 
noted and thanked everyone for their inclusion of Snuneymuxw input in the earliest 
stages of their project work. 
Chair Rogers noted that the Trust Council Agenda Package contained a report from Lisa 
Wilcox, Senior Intergovernmental Policy Advisor on Islands Trust’s work with Indigenous 
First Nations. 

ADOPTED 
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November 25, 2021 
4. TOWN HALL 
 Deferred. 
5. MINUTES  
5.1 Local Trust Committee Minutes dated October 21, 2021 – for adoption 
Deferred. 
5.2 Section 26 Resolutions-Without-Meeting Report dated November 18, 2021 
  Deferred. 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated November 18, 2021 
Deferred. 
6.2 Model Fees Bylaw Update - Staff Report 
 Deferred. Chair Rogers encouraged members of the public please write to Trustees with 
their comments. 
6.3 Cell Tower Strategy - Trustee Langereis - discussion  
  Deferred.  
7. APPLICATIONS AND REFERRALS 
7.1 GB-SUB-2020.2 - (Centre Stage Holdings Ltd. - Seymour Road, Gabriola) - Staff Report 
Planner Zupanec provided an update on the report which asked the LTC to consider 
waiving the 10% highway frontage requirement, in order that the proposed subdivision 
may receive final Ministry of Transportation and Infrastructure (MoTI) approval. 
   
Trustees noted concern with lack of secondary access points in case of emergency; 
asked for MoTI to find a second access point, and Staff advise the Gabriola Volunteer 
Fire Department of the LTC’s concerns with the lack of secondary access details for this 
subdivision. 
GB-2021-096 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee exempt Proposed Lot C, D, E and F of the 
proposed 6-lot subdivision of Lot 20, Section 8 Gabriola Island, Nanaimo District Plan 
VIP82759 (PID 027-086-500) from Section 512(1)(a) of the Local Government Act which 
requires that each parcel has a highway frontage that is greater than 10% of the 
perimeter of the lot. 
CARRIED 
7.2 GB-DP-2021.2 - (1167433 BC Ltd. - Silva Bay Resort and Marina) - Staff Report 

ADOPTED 
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November 25, 2021 
Planner Mahikwa summarized the report which asked the LTC to consider approving the 
issuance of Development Permit (DP) application, which would amend existing DP  
GB-DP-2020.2, which was issued on August 20, 2021, as the development is within the 
Development Permit Area (DPA) No. 4 – Flat Top Islands Area. The previous DP was 
brought to the LTC for consideration at the July 29, 2021 Regular Business Meeting and 
noted: 
 Snuneymuxw First Nations sent a response email indicating that the updated DP 
does not alter their previous positive referral response; and 
 The Department of Fisheries and Oceans confirmed their support. 
GB-2021-097 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee approve issuance of GB-DP-2021.2 
subject to the conditions imposed therein. 
CARRIED 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Business Case for Gabriola Biocultural and Housing Diversity Program - Staff Report 
Regional Planning Manager Kauer provided an overview of the business case which the 
Islands Trust FPC reviewed, supporting analysis report and documents on November 10, 
2021. The proposed business case is for a multi-year biocultural and housing diversity 
program to be funded by a special tax requisition across the Gabriola Local Trust Area 
and noted the following: 
 There is no staff capacity or budget to put together a Delegation Bylaw with public 
consultation to get the special tax requisition request into this 2022/2023 fiscal 
budget; 
 The Delegation Bylaw would allow the LTC to work with organizations outside of the 
specific groups that are currently allowed; 
 Recommended Trustees consider a special tax requisition for the next fiscal year 
2023/2024 budget cycle; and 
 There may be complications if the multi-year program is approved for funding but 
does not obtain funding in subsequent years. 
  Discussion ensued and the following key points were noted by Trustees: 
 Does not support a special tax requisition for a project that did not have Official 
Community Plan (OCP) or Land Use Bylaw (LUB) objectives; 
 Projects are not being completed due to Staff capacity being drawn away by 
development, this program is an attempt to get projects done; 
 Interested in asking TC for this program to come out of the general budget for this 
fiscal year and supported a special tax requisition to fund the program in the 
following fiscal budgets, would not like to wait a year to start working on the 
program; 
 The intent of the program would be to bring voices together, engage in community 
planning that is not spelled out in legislation, come back to the LTC with 
recommendations for OCP and LUB amendments and possible other outcomes; 
 The working group/task force would look at the IT needs and their own wishes as 
well, unclear on what the working group/task force would do; 

ADOPTED 
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November 25, 2021 
 Staffing costs of a multi-year program are not supported, interested in completing a 
smaller project such as Coastal Douglas Fir protection; and 
 This recommendation for a program came from tremendous consultation and work 
by the community to create an idea on how to move forward, a different approach 
to project work is needed. 
GB-2021-098 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee amend and endorse the business case 
for Gabriola Biocultural and Housing Diversity Program so that in 2022/2023 it is funded 
out of general revenue, and that it be forwarded to Executive Committee for inclusion 
as a late item for the 2022/2023 budget. 
CARRIED 
Trustee Langereis Opposed 
By general consent the meeting was recessed at 12:12 pm and reconvened at 12:40 pm. 
8.2 Active Transportation Grant - Final Report – attached 
Representatives Sonal Deshmukh, Planning Projects Coordinator at Mount Arrowsmith 
Biosphere Region Research Institute (MABRRI) and Skye Bell, Master of Community 
Planning Student provided an overview of The Gabriola Island Link Project report which 
explored suitable pedestrian and alternative transportation options to connect the 
Descanso Bay Ferry Terminal with the Gabriola Village, a proposed active transit 
connection to increase pedestrian safety, accessibility, and connectivity with local shops 
with reduced environmental impacts. 
Trustees noted the following: 
 Thanked MABRRI for their hard work; 
 Interested in next steps to move this project forward, what agency or organization 
will take this infrastructure project on? 
 Liked the phased stage approach for the project; and 
 Would like the report posted to IT website. 
GB-2021-099 
It was MOVED and SECONDED 
that the Gabriola Local Trust Committee enthusiastically receive the Active 
Transportation Grant, Gabriola Island Link Project report and ask that is to be presented 
to community and potential partners, as received. 
CARRIED 
By general consent the meeting was recessed at 1:24 pm and reconvened at 1:26 pm. 
9. DELEGATIONS - none 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11. NEW BUSINESS 

ADOPTED 
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November 25, 2021 
11.1 Sounder Wall Calendar Meeting Dates Renewal for 2022 ($399.60) –discussion 
GB-2021-100 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request Staff to provide advance notice 
of 2022 regular business meetings on the Gabriola Sounder Community Calendar. 
CARRIED 
12. REPORTS 
12.1 Climate Change Action Update 
  Deferred. 
12.2 First Nations Relationship Building 
  Deferred. 
12.3 Trust Conservancy Report  
12.3.1 The Heron - Autumn, 2021 
   Deferred. 
12.4 Applications Report dated November 18, 2021 
  Deferred. 
12.5 Trustee and Local Expense Report dated September, 2021 
  Deferred. 
12.6 Adopted Policies and Standing Resolutions 
  Deferred. 
12.7 Local Trust Committee Webpage 
  Deferred. 
13. WORK PROGRAM 
13.1 Top Priorities Report dated November 18, 2021 
  Deferred. 
13.2 Projects List Report dated November 16, 2021 
  Deferred. 
14. CLOSED MEETING 
14.1 Motion to Close the Meeting 

ADOPTED 
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November 25, 2021 
GB-2021-101 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1) (d), (f) and (i) for the purpose of considering Adoption of In-
Camera Meeting Minutes dated October 21, 2021; Bylaw Enforcement and the receipt 
of Advice that is Subject to Solicitor-Client privilege and that the recorder and staff 
attend the meeting. 
CARRIED 
Chair Rogers closed the meeting to the public at 2:14 pm. 
14.2 Recall to Order 
  Recalled to order at 2:31 pm. 
14.3 Rise and Report 
Adopted in-camera minutes dated October 21, 2021 and considered and authorized 
legal action. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Thursday, January 27, 2021 at 10:30 am at the 
Gabriola Arts and Heritage Centre 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 2:31 pm. 
 
 
_________________________ 
Dan Rogers, Chair 
 
Certified Correct: 
 
 
_________________________ 
Nadine Mourao, Recorder