Islands Trust Council regular meeting, November 30, 2021

[0:00:04] Thank you.

[0:00:08] Voice 14: Everybody, welcome to the Islands Trust Council, fourth quarter, December 2021.

[0:00:15] Voice 14: It's a real pleasure to be here with all of you, all of these three-dimensional people in this

[0:00:22] Voice 14: space here, and the electronic people that have joined us in their also their glory.

[0:00:30] Voice 14: My name is Peter Luckham. I'm the chair of Islands Trust Council. I'm elected on Thetis Island.

[0:00:36] Voice 14: And that is in Laxon and Penelakut territory.

[0:00:39] Voice 14: And it's an honor and privilege every day

[0:00:41] Voice 14: to wake up in that part of the Coast Salish territory.

[0:00:46] Voice 14: We find ourselves today in the room

[0:00:49] Voice 14: here in Lgonquin-speaking territory.

[0:00:53] Voice 14: And particularly, I'd like to acknowledge

[0:00:56] Voice 14: that this is the Songhees and Esquimalt territory.

[0:00:59] Voice 14: territory. The harbor here has been an immensely busy and historic place, one of the largest

[0:01:08] Voice 14: natural clam beds on the coast until at what point the city was built here, but a very,

[0:01:16] Voice 14: very historic and significant place and just want to acknowledge that.

[0:01:20] Voice 14: that. So I'm going to just go around the room and just basically give us a wave from inside the

[0:01:32] Voice 14: space here or on the microphone. I'm just going to go through my list to acknowledge everybody

[0:01:37] Voice 14: that's here and welcome you. If you want to make a statement acknowledging the territory that

[0:01:44] Voice 14: you're from, that would be very much appreciated. And I'm going to make every effort to turn my

[0:01:49] Voice 14: microphone off so that that can be facilitated uh so i'm going to start with laura be shaken

[0:01:58] Voice 14: sorry

[0:01:58] Voice 17: i was looking at my meeting package is this a trusty round table or just introductions

[0:02:11] Voice 17: greetings from my territory the territory of not entirely present um and um i'm uh from uh what is

[0:02:19] Voice 17: known as denman island today kleistich is the komox name it's the territory of the komox people

[0:02:24] Voice 17: people, Tla'Amin, Qualicum, and numerous others.

[0:02:28] Voice 17: Thank you.

[0:02:29] Voice 17: Thank you.

[0:02:29] Voice 17: And I apologize.

[0:02:31] Voice 14: So thank you.

[0:02:32] Voice 14: Janine Dodge, do I see you somewhere here?

[0:02:37] Voice 14: Delayed.

[0:02:38] Voice 14: All right.

[0:02:38] Voice 14: So we're regrets from Janine.

[0:02:40] Voice 14: And so Sue Ellen Fast.

[0:02:43] Voice 20: Hello from Bowen Island, also known as Nuklelequem or Qualicum.

[0:02:48] Voice 20: And it's the territory of the Squamish First Nation and also the Tsleil-Waututh and the

[0:02:53] Voice 20: the Musqueam peoples.

[0:02:59] Voice 9: And it's in Alkitsam, which is a new biosphere reserve.

[0:03:03] Voice 9: A how sound?

[0:03:09] Voice 9: Doug Fenton.

[0:03:12] Voice 8: And yeah, welcome everybody to the meeting.

[0:03:15] Voice 8: And we're from DGIS, which is the Penelakut and Laiaks

[0:03:19] Voice 8: and First Nations traditional territory.

[0:03:23] Voice 8: Michael Cahill.

[0:03:27] Voice 30: I'd like my colleague Councillor Fast from Bowen Island.

[0:03:31] Voice 30: And from that Island, we bring you all greetings

[0:03:33] Voice 30: for this quarterly meeting.

[0:03:36] Voice 30: Thank you.

[0:03:39] Voice 14: Providing regrets from Case Longerice,

[0:03:41] Voice 14: who will be here a little bit late today.

[0:03:44] Voice 14: And now I'm going to go to David Maughan.

[0:03:48] Voice 28: Greetings from Main Island.

[0:03:53] Voice 14: Deb Morrison.

[0:03:56] Trustee Morrison: Deb Morrison from North Pender Island,

[0:04:00] Trustee Morrison: STAS, Territory of the Usainage.

[0:04:02] Trustee Morrison: Thank you.

[0:04:03] Voice 14: Dan Rogers.

[0:04:08] Voice 5: Good afternoon.

[0:04:09] Voice 5: I'm glad to be here, having traveled from Alcotsam, Howe Sound, from Keats Island, Lek Times, and the Squamish language.

[0:04:20] Voice 29: Grant Scott.

[0:04:22] Voice 29: Thank you, from Hornby Island, home of the Comox and Penn Lodge peoples.

[0:04:28] Voice 29: Kate and Louise Stanford.

[0:04:30] Voice 18: Good afternoon.

[0:04:32] Voice 18: Coming to you from Chahultnowich, the territory of the Squamish people in Alcotsam.

[0:04:40] Voice 14: Jane Wolverton.

[0:04:41] Voice 14: Jane

[0:04:44] Voice 16: Wolverton from Galeano Island, Territory of the Penelakut and other Coast Salish peoples.

[0:04:52] Voice 14: Alex Allen online there.

[0:04:59] Trustee Allen: Yeah, hi. I respectfully acknowledge that I am presuming from the unceded

[0:05:04] Trustee Allen: traditional territory of Columbus First Nations and Koala Confirmation.

[0:05:09] Voice 31: Paul Brent.

[0:05:12] Voice 31: Paul Brent from extraordinarily sunny Saturna Island, also known as Tek-Texan.

[0:05:20] Voice 31: Scott Colburn.

[0:05:22] Trustee Colbourne: I'm here at Wawasumiletsin, which is closer together to Twin Beaches,

[0:05:25] Trustee Colbourne: Gabrola Sands on the island now called Gabrola. That's Sinemuk First Nation

[0:05:29] Trustee Colbourne: Territory and I respect and recognize that it's been their territory since time immemorial.

[0:05:35] Voice 14: Thank

[0:05:35] Voice 10: you. Peter Grove.

[0:05:39] Voice 10: Peter Grove.

[0:05:41] Voice 10: Peter,

[0:05:44] Voice 12: you didn't

[0:05:47] Voice 14: come through there. I'm going to

[0:05:52] Voice 14: breaking up there still. I'm going to keep moving.

[0:05:54] Voice 14: Peter

[0:05:55] Voice 11: Johnson, I'm

[0:06:00] Voice 14: not hearing Peter Johnson.

[0:06:02] Voice 14: I think I saw him earlier.

[0:06:03] Voice 14: Oh, I'm here.

[0:06:04] Voice 14: Sorry, I didn't hear you call me.

[0:06:06] Voice 14: From

[0:06:06] Voice 14: Thank

[0:06:07] Voice 10: you.

[0:06:10] Voice 10: Lee Middleton.

[0:06:14] Trustee Middleton: Hello, Lee Middleton from Saturna Island

[0:06:16] Trustee Middleton: and the traditional territory of the people

[0:06:19] Trustee Middleton: and grateful to live, work and play here.

[0:06:22] Trustee Middleton: Thank you.

[0:06:24] Voice 10: Tim Peterson.

[0:06:29] Voice 4: Tim Peterson from

[0:06:31] Voice 4: from Lusketi Island, Ekhwete,

[0:06:33] Voice 4: territory of many Coast Salish peoples

[0:06:36] Voice 4: and the treaty territory of the Tlayama Nation.

[0:06:40] Voice 14: Yeah, and Laura Patrick,

[0:06:42] Voice 14: somebody's missed you on the in-room people.

[0:06:45] Voice 14: Go ahead.

[0:06:46] Trustee Patrick: Okay, Peter.

[0:06:47] Trustee Patrick: This is Laura Patrick.

[0:06:49] Trustee Patrick: I'm elected on Salt Spring Island,

[0:06:51] Trustee Patrick: the traditional and unceded territories

[0:06:53] Trustee Patrick: of many Coast Salish nations.

[0:06:55] Trustee Patrick: And I also want to be very grateful for staff

[0:06:57] Trustee Patrick: for this hybrid meeting setup that we have going.

[0:07:00] Trustee Patrick: Thank you.

[0:07:00] Trustee Patrick: you.

[0:07:01] Voice 14: Tahira Rockefeller.

[0:07:04] Voice 27: Hello from Galliano, traditional territories of the Coast Salish

[0:07:07] Voice 27: people. Thank you.

[0:07:10] Voice 14: Cameron Thorne. Not

[0:07:14] Voice 14: seeing Cameron online. He'll hopefully join us later.

[0:07:19] Voice 14: Steve Wright, also not visible and not hearing anything. Hopefully he'll join us later.

[0:07:26] Voice 10: David Critchley.

[0:07:30] Voice 11: Yes, thank you.

[0:07:33] Trustee Critchley: Joining you from Denman Island, known to the Comox people as

[0:07:40] Trustee Critchley: Right, thank you.

[0:07:41] Voice 14: And finally, regrets from Ben McConkie,

[0:07:44] Voice 14: who is not going to be able to join us for the meeting at all.

[0:07:48] Voice 14: And so thank you.

[0:07:50] Voice 14: That was a good sound check and video check.

[0:07:52] Voice 14: And thank you for joining us.

[0:07:57] Voice 14: We have one small business item.

[0:08:00] Voice 14: So I want to call the meeting to order formally.

[0:08:03] Voice 14: And before we launch into approval of agenda,

[0:08:06] Voice 14: I have one small business item.

[0:08:08] Voice 14: As it turns out, you will recall that we amended our meeting procedures by law to allow 10 people to attend electronically.

[0:08:16] Voice 14: It turns out that one member of our council has had an injury and is also unable to join us.

[0:08:24] Voice 14: And that is an 11th person that is going to be unable to join us if we stick to the 10 person limit.

[0:08:33] Voice 14: And so in order to keep us legal, let's just say, we require an amendment to our meeting procedures bylaw.

[0:08:43] Voice 14: And I have a motion that I would like to bring forward to assist in this in order to allow 11 people to join us rather than 10 for this hybrid meeting.

[0:08:54] Voice 14: meeting. And the motion, it is necessary under the legislation that we operate under that this

[0:09:04] Voice 14: motion be carried unanimously. And so we'd appreciate you supporting the extra person to

[0:09:11] Voice 14: be able to join us in this three-day meeting. So the motion is as follows. I move the Trust

[0:09:18] Voice 14: Council RWM 2021-05 be rescinded. And the Trust Council waived the requirements in Section 4.4

[0:09:30] Voice 14: C of Trust Council Bylaw Number 101 to allow up to 11 Council members to participate

[0:09:38] Voice 14: electronically in the November-December 2021 Regular Trust Council Meeting. And I'll ask for

[0:09:46] Voice 14: a seconder. Seconded by Sue Ellen Fast and others. Thank you. Now, I think maybe I'll just ask if

[0:09:54] Voice 14: there's any questions of clarity about this, but I think it's pretty straightforward. I don't see

[0:10:01] Voice 14: any questions or hands raised. So thank you. And so I'm going to call the vote. And so all those

[0:10:09] Voice 14: in favor, please raise your hands and just keep them up as we learn together how we're going to

[0:10:17] Voice 14: to do this so i'm seeing all the hands in the room have been raised and i'm seeing that electronic

[0:10:23] Voice 14: hands as well as physical hands uh raised keep them up and i think i'm seeing a full consensus

[0:10:32] Voice 14: here with everybody in the room is in favor and so i'm not going to call out any names because i

[0:10:38] Voice 14: think everybody that i've acknowledged is here so that does carry unanimously thank you very much

[0:10:45] Voice 14: council for that and so indeed we uh can now have 11 members attending uh electronically so that was

[0:10:53] Voice 14: a good test of our first vote wasn't planned that way all right so now that we have uh everybody

[0:11:02] Voice 14: that is in the in the room uh participating in the meeting as a full voting member i'm going to ask

[0:11:08] Voice 14: uh if uh for the approval of the agenda and sub and prior to that of course ask if there's any

[0:11:13] Voice 14: any new business to add to the agenda.

[0:11:17] Voice 14: I'm not seeing anything in the room.

[0:11:20] Voice 14: I see Trustee Critchley has a hand raised.

[0:11:23] Voice 14: Is that in respect to new business, Trustee Critchley?

[0:11:29] Trustee Critchley: No, sorry, it's stayed up and it doesn't appear on my screen

[0:11:34] Trustee Critchley: as having been there, so I'll try to lower that.

[0:11:38] Voice 14: I think that's part of the reason why

[0:11:41] Voice 14: if we can actually physically raise our hands,

[0:11:44] Voice 14: if we have our video on,

[0:11:45] Voice 14: And I'm going to encourage you to have your video on during the voting, if you possibly can, because it doesn't seem that it necessarily, there's some time lag and all that stuff with digital hands.

[0:11:56] Voice 14: But let's do that.

[0:11:59] Voice 14: So there are no, I'm just acknowledging Vice Chair Dan Rogers has an item

[0:12:10] Voice 5: he'd like to bring forward.

[0:12:10] Voice 5: well i just wanted to flag that we at executive council committee this morning we forwarded some

[0:12:17] Voice 5: more material to trust council which hasn't arrived yet so there is some more i haven't

[0:12:24] Voice 5: seen you know with that right nothing got to us yet but it's just there is some more

[0:12:29] Voice 5: item and a late a budget item and then some correspondence that we forwarded on so just

[0:12:36] Voice 5: just so everybody's aware.

[0:12:37] Voice 14: Right, and so what Dan is referring to

[0:12:40] Voice 14: is under section 6.2242

[0:12:44] Voice 14: in the proposed budget to trust council section,

[0:12:48] Voice 14: there is an additional business case

[0:12:50] Voice 14: and some correspondence that you will receive later today.

[0:12:55] Voice 14: It came in very late and was approved this morning

[0:12:59] Voice 14: by executive committee to be on the agenda.

[0:13:01] Voice 14: So you'll be receiving that late,

[0:13:02] Voice 14: so keep an eye out for that.

[0:13:03] Voice 14: and so if there's nothing no further amendments to the agenda then i'm going to adopt the agenda

[0:13:12] Voice 14: as presented by general consent all right so business of rising from the previous meetings

[0:13:23] Voice 14: we have trust council uh as a consent agenda items uh items 3.11 which is september trust

[0:13:31] Voice 14: council draft meeting minutes and uh item 3.12 which is a resolution without meeting report

[0:13:38] Voice 14: the recommendation is that they be adopted or received for information that's presented

[0:13:45] Voice 14: and so unless there's any concern about that or anybody wishes to speak to either of those items

[0:13:52] Voice 14: and i'm looking for raised physical hands and on the screen looking for raised hands i'm not

[0:13:59] Voice 14: seeing any so then we will adopt the minutes as presented and receive for information the meeting

[0:14:07] Voice 14: resolution without meeting report in our agenda so now we're going to move on to trustee roundtable

[0:14:17] Voice 14: haven't identified a particular topic here although certainly weather is something that

[0:14:23] Voice 14: many of us have maybe things to report out on but don't let me interfere with what you may have

[0:14:29] Voice 14: have in mind to report out to trust counsel.

[0:14:31] Voice 14: But as our normal practices is to provide two minutes

[0:14:36] Voice 14: for each trustee to speak.

[0:14:40] Voice 14: And I wanna try and mix it up over the next few days

[0:14:43] Voice 14: about how we actually select individuals.

[0:14:48] Voice 14: But I'm just gonna go with the list that I had here earlier.

[0:14:51] Voice 14: So you might, and it's not in any specific

[0:14:55] Voice 14: or necessary order,

[0:14:56] Voice 14: But if you can remember who you spoke before or after in the round and the greetings, that would help you be prepared.

[0:15:07] Voice 14: So on the roundtable, opportunity to hear from you, from your local trustee, what's going on.

[0:15:12] Voice 14: And Laura Beshaken, Denman Island, you're the first one.

[0:15:15] Voice 14: Thank you.

[0:15:19] Voice 17: So there's a fair amount going on on Denman in terms of the trust.

[0:15:23] Voice 17: um it's mentioned in the package uh in i believe it was late september we showed the film dust and

[0:15:29] Voice 17: bones and we had the uh the subject of the film harold joe and the filmmaker les bland attend at

[0:15:37] Voice 17: the community hall uh it was a great event and chief rempul haig was rempul from the comox

[0:15:43] Voice 17: nation also attended and she stayed and her and harold just sat really with more or less in a

[0:15:51] Voice 17: circle with the community members afterwards for over an hour to have really good conversation and

[0:15:58] Voice 17: I would really recommend showing that film it's not a huge amount of work Harold was thrilled to

[0:16:03] Voice 17: come out and may be interested in attending other islands and it's a you know it's a good not too

[0:16:10] Voice 17: threatening introduction to some very uh complex and important issues so it was it was great and

[0:16:18] Voice 17: And I really appreciate the staff support in pulling it together.

[0:16:21] Voice 17: It was, I think, the first community event with vaccine passports.

[0:16:25] Voice 17: So I was a little nervous about that, but it went well.

[0:16:28] Voice 17: A couple other things, not directly trust related, but we just had a successful referendum on Denman and Hornby.

[0:16:35] Voice 17: So we will be getting fiber optic coming to the island as part of the Connected Coast project.

[0:16:43] Voice 17: project uh and i know the trust has been active sort of over the last few years and just keeping

[0:16:48] Voice 17: the lines of communication flowing around that project so that islands could uh connect in if

[0:16:54] Voice 17: possible and we worked with the regional district they really spearheaded this so because we have

[0:16:59] Voice 17: very spotty internet like probably a lot of islands um and then another thing i'll just

[0:17:05] Voice 17: mentioned in terms of what the LTC is doing. We have now wrapped up the rezoning process for an

[0:17:13] Voice 17: eight-unit affordable seniors housing project. You've been hearing us talk about that. That is

[0:17:17] Voice 17: all done. It's just at the ministry waiting for adoption. And I actually just spoke to the

[0:17:23] Voice 17: minister yesterday, and she said it's going to get done very quickly. And there's people waiting,

[0:17:30] Voice 17: like there are people waiting to build it, but people waiting to move in. So that's exciting.

[0:17:35] Voice 17: and otherwise we're moving forward with the review of agricultural regulations which was

[0:17:42] Voice 17: started some years ago and has been on hold for a while due to lack of resources but we got a grant

[0:17:49] Voice 17: to hire someone to make that happen so that's wonderful and that's it thank you.

[0:17:57] Voice 14: Thank you Laura

[0:17:58] Voice 14: Laura, it's interesting in that if I'm running a timer in order to keep us on track, it would be inappropriate, I believe, for me to hit the button and steal the microphone away from you in the middle, which is how the technology works.

[0:18:14] Voice 14: So I just ask you to be mindful of that self-manage, the timing, so that I don't end up having to interrupt you, which would be great.

[0:18:22] Voice 11: How many minutes?

[0:18:23] Voice 14: Well, two minutes is what we've traditionally managed.

[0:18:26] Voice 14: And so I'm just going to reset that.

[0:18:28] Voice 14: that and so has janine dodds joined us yet no no okay so then let's go to sue ellen fast bowen

[0:18:36] Voice 14: island okay

[0:18:39] Voice 20: thank you chair um just a few quick notes from bowen and i expect that my colleague

[0:18:44] Voice 20: michael kale will chip in besides being trustees of the islands trust we're also

[0:18:49] Voice 20: bowen municipal councillors and uh so i won't bore you with all the regular uh municipal services and

[0:18:56] Voice 20: things that we provide but we do have a fire hall under construction by the municipality right now so

[0:19:02] Voice 20: it's a will also be our emergency operations center so i just wanted to mention that in light

[0:19:07] Voice 20: of the recent flooding and the current um provincial emergency and uh um and we updated our

[0:19:14] Voice 20: land use bylaw and uh that was a process of staff collecting notes for from over 10 years of

[0:19:22] Voice 20: different issues and challenges that had come up and so we did it in it's updated and I just

[0:19:29] Voice 20: feel relief and I'm going to stop there and let Michael fill in the rest. Thank you.

[0:19:37] Voice 10: Thank you Sue Ellen. Doug Fenton.

[0:19:44] Voice 8: Great so yeah it's been a interesting few weeks on

[0:19:48] Voice 8: Thetis with the weather but nothing of any serious consequence. We actually managed to be quite

[0:19:53] Voice 8: resilient to the storm for the most part i will see what today has to bring there was a couple

[0:19:59] Voice 8: of projects on an island that were i was involved with that were um it'll help us move forward in

[0:20:05] Voice 8: this area and one of them is community composting which is uh was working through the summer with

[0:20:09] Voice 8: our aegis island nature reserve conservancies team regen which is a bunch of summer students

[0:20:18] Voice 8: are hired and working on

[0:20:20] Voice 8: grant monies to do some

[0:20:22] Voice 8: research, local education

[0:20:25] Voice 8: and came

[0:20:26] Voice 8: up with sort of a proposal with respect

[0:20:28] Voice 8: to how to move next steps and moving

[0:20:30] Voice 8: forward, which is moving into

[0:20:32] Voice 8: this fall and we hope to see some kind of

[0:20:34] Voice 8: tangible results by the

[0:20:36] Voice 8: spring of 2022.

[0:20:39] Voice 8: Another project

[0:20:40] Voice 8: with, I think that

[0:20:42] Voice 8: is worth mentioning is

[0:20:44] Voice 8: they are interested in doing a nature

[0:20:46] Voice 8: Stewart's project, and it's similar

[0:20:48] Voice 8: to the Galt or the Gabriola

[0:20:50] Voice 8: in nature.

[0:20:53] Voice 8: Theirs is a

[0:20:54] Voice 8: trail trust, a land and trail

[0:20:56] Voice 8: trust. And so

[0:20:58] Voice 8: they're working with

[0:20:59] Voice 8: that organization, with

[0:21:02] Voice 8: the elders

[0:21:04] Voice 8: on Penelope,

[0:21:05] Voice 8: as well as Councillor Ken Thomas

[0:21:07] Voice 8: from Penelope. The meetings

[0:21:10] Voice 8: have begun, the research is beginning, and

[0:21:12] Voice 8: they too have got another

[0:21:13] Voice 8: other summers we're not a summer in this one is such a grant for a graduate recent graduate who's

[0:21:19] Voice 8: doing workforce through christmas to come up with a sort of a sense of what that framework might

[0:21:24] Voice 8: look like and once again looking for uh spring 2022 thank you

[0:21:31] Voice 14: thank you michael kale thank you

[0:21:37] Voice 30: from uh bowen island and i'm pleased to report that we were really sustained no no real major

[0:21:44] Voice 30: major damage over the last couple of weeks.

[0:21:49] Voice 30: We move ahead, as my colleague said,

[0:21:52] Voice 30: with our capital projects.

[0:21:53] Voice 30: Our health center looks, it's just about to break ground,

[0:21:59] Voice 30: which is great news.

[0:22:01] Voice 30: We're moving further with our cross island pathway two

[0:22:04] Voice 30: to create a non-motorized section

[0:22:08] Voice 30: of that narrowish road in places

[0:22:11] Voice 30: places so we can get people more safely across the island from one part to the next.

[0:22:16] Voice 30: And we hope within the next very short

[0:22:19] Voice 30: period of time to make further announcements regarding projects on the island.

[0:22:25] Voice 30: We're just waiting for the final words on that.

[0:22:28] Voice 30: So in that way, life has been positive

[0:22:33] Voice 30: and we have certainly moved things ahead as much as as much as we can.

[0:22:38] Voice 30: And before Christmas, we hope that the new rental block will be open and be receiving its first tenants as well.

[0:22:52] Voice 30: This is a subject close to everyone's heart. So naturally, we're pleased.

[0:22:57] Voice 30: It is in some ways like for all islands, a drop in the bucket.

[0:23:01] Voice 30: But we've got to start somewhere. And we're all delighted to see this project reach fruition.

[0:23:08] Voice 30: So there we are. We're moving ahead, moving onwards. Thank you.

[0:23:12] Voice 14: Thank you, Michael. A case longer, I have still not arrived yet.

[0:23:21] Voice 14: So from myself, I actually don't have a lot to add to what Doug Fenton said.

[0:23:28] Voice 14: Things are good on Thetis Island and I'm looking forward to a new year around the corner.

[0:23:37] Voice 14: Thank you, everybody.

[0:23:40] Voice 14: David Maughan.

[0:23:42] Voice 28: Thank you, Chair.

[0:23:43] Voice 28: Main Island has been relatively calm with regards with that atmospheric river.

[0:23:49] Voice 28: Our neighbors from the other islands seem to have suffered much more than what we have.

[0:23:54] Voice 28: As I say, we consider ourselves very, very lucky.

[0:23:57] Voice 28: We had a little bit of damage from BC Ferries in conjunction with that because of the softening of banks.

[0:24:02] Voice 28: But we did pretty good.

[0:24:04] Voice 28: it um otherwise maine has sort of been it's it's old quiet happy place um not a lot going on we

[0:24:12] Voice 28: we do the the normal round of variances and such um but uh we're surviving as well and just thankful

[0:24:19] Voice 28: to be here and see many familiar faces that we haven't seen in a long long time and that's

[0:24:25] Voice 28: hopefully we're on the downhill slope to normal thank you

[0:24:29] Voice 14: thank you david uh deb morrison thank

[0:24:36] Trustee Morrison: Thank you. There's a lot to report for the Penders and as I'm the only Pender right here,

[0:24:42] Trustee Morrison: hopefully I can get this done in two minutes. On North Pender, we are just getting close to

[0:24:48] Trustee Morrison: finishing our land use bylaw review, which is excellent and a real big thank you to our

[0:24:53] Trustee Morrison: agricultural APC and our regular APC and their advice and work on that. So I think like Sue Ellen

[0:25:00] Trustee Morrison: mentioned, we're going to be very excited to have that done. Our conservancy continues to do

[0:25:04] Trustee Morrison: exceptional work just thinking and strategically planning across the island and working on

[0:25:09] Trustee Morrison: fundraising and purchases we've also been continuing conversations with groups across

[0:25:14] Trustee Morrison: both islands around both the trust policy statement and the governance review and making

[0:25:20] Trustee Morrison: it clear that those are two separate things so if your citizens are confused about that please do

[0:25:25] Trustee Morrison: clarify we also just within our community continue to be involved in what's called the

[0:25:32] Trustee Morrison: the clutches project which is in its in the next stage of what's being called the clutches

[0:25:38] Trustee Morrison: revitalization project a collaborative effort with the wasanage and a big shout out to paul

[0:25:44] Trustee Morrison: petrie as well who's just been shepherding a lot of that work throughout the years

[0:25:49] Trustee Morrison: our health center is going under a renovation so that's that's good it did a recent boat that

[0:25:56] Trustee Morrison: it passed and um in terms of the recent water issues we have been having some flooding the

[0:26:04] Trustee Morrison: road to south pender is still there and um there has been some power flickers and uh some minor

[0:26:12] Trustee Morrison: sewer things all of those things related to local resilience and land use planning so thank you

[0:26:19] Voice 14: um thank you deb um i can't i i feel necessary to acknowledge um you and uh your personal work

[0:26:29] Voice 14: um uh through as a climate scientist through your work at the university of washington i'm not

[0:26:35] Voice 14: mistaken and having just returned from the climate uh action talks in glasgow and um obviously you

[0:26:44] Voice 14: could probably speak for half an hour about that easily and would encourage all members of council

[0:26:49] Voice 14: to have a conversation with Deb. She shared some stories already with some of us. Do you want to

[0:26:57] Voice 14: make a quick one-minute remark on that?

[0:27:01] Trustee Morrison: Sure. Thanks for the opportunity. There's a lot of

[0:27:05] Trustee Morrison: rhetoric that's come out of the United Nations Framework on Climate Convention Conference of

[0:27:09] Trustee Morrison: parties meeting that's what COP stands for and while I think you can get caught up in it I came

[0:27:17] Trustee Morrison: away from the meeting feeling extremely positive and full of new ideas because I spent two and a

[0:27:23] Trustee Morrison: half weeks talking to local government officials talking to networks and people in regions about

[0:27:28] Trustee Morrison: what they're doing to deal with things that we're dealing with too so for instance Bangladesh is

[0:27:35] Trustee Morrison: is exceptionally good at handling flooding.

[0:27:37] Trustee Morrison: And we're dealing with that now too.

[0:27:39] Trustee Morrison: These are real things that people have been dealing with

[0:27:42] Trustee Morrison: for a long time, and we have a lot to learn from each other.

[0:27:45] Trustee Morrison: So the good news is that people are working in networks

[0:27:49] Trustee Morrison: while government doesn't always accept human rights

[0:27:52] Trustee Morrison: as part of this work.

[0:27:53] Trustee Morrison: I think civil society is deeply doing the work

[0:27:56] Trustee Morrison: and we can lead the way in that work.

[0:27:59] Trustee Morrison: So I would encourage us to.

[0:28:00] Trustee Morrison: too.

[0:28:02] Voice 14: Thank you, Deb, for that helpful, positive outlook on the future. Appreciate that very much.

[0:28:09] Voice 14: Working together is how we will get through many of the issues that face us. I'm going to go now

[0:28:14] Voice 14: to Laura Patrick, Salt Spring Island.

[0:28:19] Trustee Patrick: Thank you, Laura Patrick and Salt Spring, and I've been

[0:28:22] Trustee Patrick: enjoying, I've spent enjoying working a lot of time just understanding more about the tools that

[0:28:29] Trustee Patrick: that we have before us,

[0:28:30] Trustee Patrick: building on what Trustee Morrison just spoke about

[0:28:34] Trustee Patrick: and how difficult or great challenge it is

[0:28:39] Trustee Patrick: to work in this space of this dynamic landscape.

[0:28:43] Trustee Patrick: So I think on Salt Spring,

[0:28:46] Trustee Patrick: we are trying hard to address

[0:28:48] Trustee Patrick: some of these great challenges.

[0:28:50] Trustee Patrick: Our planning initiatives for Ganges Village are underway.

[0:28:54] Trustee Patrick: We're at the community planning and visioning phase.

[0:28:57] Trustee Patrick: I'll leave a mail out here.

[0:28:58] Trustee Patrick: you should probably take a look at it. It's some great work that's been mailed out to everybody and

[0:29:02] Trustee Patrick: here for you to take a look at and looking forward to where that's going. We have the Housing Action

[0:29:08] Trustee Patrick: Program which has already made some recommendations for immediate actions and they're now getting down

[0:29:12] Trustee Patrick: to sort of all that hard work of reviewing the OCP and land use by law to recommend improvements

[0:29:17] Trustee Patrick: so that housing can support both human and ecological well-being. Our Coastal Douglas

[0:29:24] Trustee Patrick: was for an associated ecosystem project has resulted in some new communication education

[0:29:28] Trustee Patrick: materials you're welcome to use it's uh should be available at our on our project website

[0:29:32] Trustee Patrick: and a really incredible relational uh geographical tool that layered a series of information like the

[0:29:39] Trustee Patrick: groundwater recharge a sensitive ecosystems contiguous forests fire risks big trees lidar

[0:29:44] Trustee Patrick: all together in one relational database and it's a it's a pretty cool uh wildfire and resiliency and

[0:29:52] Trustee Patrick: and watershed protection are emerging

[0:29:54] Trustee Patrick: as sort of the priority areas

[0:29:55] Trustee Patrick: within the Coastal Douglas Fir for our next steps.

[0:29:59] Trustee Patrick: And

[0:30:00] Trustee Patrick: Finally, the coordinated watershed protection planning has begun with a situation analysis.

[0:30:06] Trustee Patrick: I'd be remiss if I didn't make a plea to my other trustees to help keep pressure on our MODI, the Minister of Highway and Transportation, and BC Ferries to ensure that islands are not left out of regional planning initiatives.

[0:30:20] Trustee Patrick: We all know the impacts on our communities and ferry capacity is either increased or decreased.

[0:30:24] Trustee Patrick: And in particular, we're seeing that on Salt Spring

[0:30:27] Trustee Patrick: and what we call route six,

[0:30:28] Trustee Patrick: which is the Vesuvius Crofton area.

[0:30:30] Trustee Patrick: I know we've got a lot to do to face this great challenge,

[0:30:35] Trustee Patrick: but I think with good sophisticated and imaginative planning,

[0:30:40] Trustee Patrick: public engagement, reconciliation,

[0:30:43] Trustee Patrick: and a can do attitude that we can get some stuff done.

[0:30:48] Voice 14: Thank you, Laura.

[0:30:49] Voice 10: Dan Rogers, Gambier Keats.

[0:30:55] Voice 5: Thanks.

[0:30:56] Voice 5: um glad to see so many of my my friends here i wish the ones that were on screen were here as

[0:31:03] Voice 5: well could i see them but uh great to be here um first of all let me just uh i wanted because they

[0:31:10] Voice 5: didn't mention it i want to um thank my our bowen reps for hosting us for the house sound forum

[0:31:17] Voice 5: uh which was a wonderful in-person meeting um it was well attended uh and was extremely informative

[0:31:25] Voice 5: it's always these these forums are great for learning what's sort of on a smaller scale

[0:31:30] Voice 5: to do exactly what trustee morrison was talking about which is learn what's going on in other

[0:31:35] Voice 5: areas squamish is doing some amazing things and i learned that they they down zone some

[0:31:45] Voice 5: properties and said you can get it back if you do the appropriate things in terms of your

[0:31:50] Voice 5: or get your density back as you do the appropriate things.

[0:31:54] Voice 5: And I thought, what a smart thing to do.

[0:31:56] Voice 5: Anyway, there was lots of good learning and good agency.

[0:31:59] Voice 5: I wanted to report that we're moving on,

[0:32:03] Voice 5: the Sandy Beach dedication is going forward.

[0:32:06] Voice 5: I don't want to take the chair of the Conservancy Thunder,

[0:32:09] Voice 5: but we had a meeting on the Island

[0:32:11] Voice 5: with some folks from the Conservancy.

[0:32:14] Voice 5: Chair Stanford was there as well as some of the other folks.

[0:32:18] Voice 5: I think that the Sandy Beach dedication as a nature reserve and as part of the conservancy is going to be a wonderful tool and a wonderful place for us to celebrate First Nations history and heritage and cultural heritage in Alcázar.

[0:32:35] Voice 5: It's a very rich cultural area that not many people know a lot about, as well as a lovely, beautiful area.

[0:32:41] Voice 5: And so I'm really looking forward to that.

[0:32:43] Voice 5: there's a seminar uh next week um put on by the conservancy i want to commend them for their

[0:32:49] Voice 5: outreach uh in terms of developing the management plan for the sandy beach nature reserve lastly i

[0:32:56] Voice 5: just want to report that a lot of september and october was taken up in our local trust committee

[0:33:00] Voice 5: with the foreshore protection project on keats island we had more public engagement and involvement

[0:33:09] Voice 5: from folks related to our proposals

[0:33:12] Voice 5: for protection of the foreshore

[0:33:14] Voice 5: than anything else I've seen in seven years.

[0:33:17] Voice 5: Some of it was unhappy involvement.

[0:33:20] Voice 5: However, I think we're in a good place to move forward.

[0:33:24] Voice 5: You learn that people are very protective

[0:33:28] Voice 5: of their access to their waterfront.

[0:33:32] Voice 5: And of course we're dealing with, as many places are,

[0:33:36] Voice 5: our subdivision and development that was put in place

[0:33:41] Voice 5: decades and decades ago, as one person said,

[0:33:44] Voice 5: we're paying for the sins of our fathers.

[0:33:47] Voice 5: And indeed there's so many places that are built

[0:33:51] Voice 5: so close to the water that it's kind of,

[0:33:53] Voice 5: and there's such small lots,

[0:33:55] Voice 5: it's kind of hard to push them back,

[0:33:57] Voice 5: to push the setback back.

[0:34:00] Voice 5: But I think we found a way

[0:34:02] Voice 5: and we're continuing to work with the community

[0:34:04] Voice 5: to try and find that way that we can both protect the foreshore

[0:34:09] Voice 5: and accommodate people's interest in their properties.

[0:34:13] Voice 5: So it was a very interesting meeting.

[0:34:15] Voice 5: We had over 60 people at our in-person CIM.

[0:34:21] Voice 5: So that's my report. Thanks.

[0:34:23] Voice 5: Thank you, Dan. Let's

[0:34:24] Voice 14: go to Grant Scott.

[0:34:29] Voice 29: Thank you.

[0:34:30] Voice 29: The big issue on Hornby continues to be the thatch pub

[0:34:33] Voice 29: pub and uh the 15 townhouses going in there we've heard that there's a deal between the proponent

[0:34:40] Voice 29: the builder the owner and uh Comox First Nation there and what's happened is uh they're now

[0:34:48] Voice 29: building the townhouses before the development our development permits says they're supposed

[0:34:52] Voice 29: to build the um the pub first then the townhouses so we don't know whether that's somehow linked to

[0:34:57] Voice 29: this deal and we're very concerned about that so we're kind of going to bring it up with um

[0:35:03] Voice 29: with russ and and peter and see if there's any way we can get information around that because

[0:35:09] Voice 29: we aren't getting it at the local level i just want to acknowledge the importance of our advisory

[0:35:13] Voice 29: planning committee they've been incredibly active and we have the leader of it uh wendy burton is

[0:35:20] Voice 29: the chair and she's an amazing uh hornby leader and we're fortunate to have her there um as laura

[0:35:27] Voice 29: said we passed fiber optics so next time you'll be able to see uh uh trustee allen up there he

[0:35:33] Voice 29: won't be jerking around all over the place but he'll be sitting in one place looking beautiful

[0:35:37] Voice 29: as ever there he is him anyway uh trees for tomorrow is uh have been very active we're

[0:35:45] Voice 29: we're planting gary oaks we're planting we've got a plan for 10 000 trees again

[0:35:50] Voice 29: involving galliano gabriel and denman hopefully uh other islands will get involved and we want

[0:35:55] Voice 29: to encourage that process for all the value of trees as you all know we've got we're organizing

[0:36:01] Voice 29: a meeting with the new minister of fisheries on the herring issue we prepared a briefing note

[0:36:06] Voice 29: for her and we've got wasanic people involved and uh that's very encouraging and looking forward to

[0:36:12] Voice 29: doing that and report back on how that works so thanks very much thank

[0:36:17] Voice 14: you very much grant and

[0:36:18] Voice 14: with all this exciting new high speed internet i think that the new lidar camera technology that's

[0:36:24] Voice 14: available in cell phones we're going to be able to get 3d presentations of trustees that are coming

[0:36:28] Voice 14: in electronically how would that be anyway let us keep rolling here uh kate louise stamford

[0:36:35] Voice 14: hi

[0:36:37] Voice 18: uh you just want to notice that all of the alcatsum contingent are present and that's

[0:36:46] Voice 18: because it's been so darn wet we just have to get off our rocks um but it actually has been going

[0:36:53] Voice 18: fairly well and i'd like to probably consider it's because we still have so much intact forest

[0:37:00] Voice 18: behind our homes that our steep inclines are still managing to to hold most of the water intact so

[0:37:07] Voice 18: it's been good um now on gambier island our local community still doesn't have a long-term

[0:37:14] Voice 18: resolution to our critical and primary ferry access or water terrier water taxi access which

[0:37:22] Voice 18: which is the new Brighton Dock.

[0:37:23] Voice 18: So we're beginning to advocate and build up on that again

[0:37:27] Voice 18: to our regional district, to the provincial government,

[0:37:30] Voice 18: and to follow up on letters that Islands Trust sent.

[0:37:37] Voice 18: There's been lots of exciting projects on Keats,

[0:37:39] Voice 18: but at Gambier, we just recently found out

[0:37:42] Voice 18: at our last Local Trust Committee meeting

[0:37:44] Voice 18: that our OCP project,

[0:37:48] Voice 18: which I've struggled to get action on

[0:37:51] Voice 18: for almost two terms now is again delayed and it's because there was no takers for our contract bid

[0:37:58] Voice 18: so we have to go back and figure that out staffing continues to be an issue for our area

[0:38:09] Voice 18: and I think I'll leave it at that thank you thank

[0:38:15] Voice 14: you very much Kate Louise

[0:38:18] Voice 14: so our final in-room participant here is going to be Jane Wolverton and then we're

[0:38:22] Voice 14: We're gonna go to our electronic representatives.

[0:38:26] Voice 16: Thank you.

[0:38:28] Voice 16: I would just talk a little bit

[0:38:30] Voice 16: about the Southern Gulf Island Forum,

[0:38:32] Voice 16: which has taken some time.

[0:38:35] Voice 16: It's actually been really busy on Galliano

[0:38:38] Voice 16: and Trustee Rockefeller will talk a little more about that.

[0:38:42] Voice 16: But we've had two Southern Gulf Island Forum meetings

[0:38:46] Voice 16: since our last trust council,

[0:38:48] Voice 16: one of which dealt with the,

[0:38:54] Voice 16: Indigenous connections with the islands, past and present, and also the challenges that Indigenous communities face in dealing with various governments.

[0:39:05] Voice 16: And one example given was that they receive hundreds of referrals from the various government entities, and they just, they lack the capacity to respond effectively.

[0:39:18] Voice 16: effectively um at this at that meeting the guests included representatives of the wasanic and

[0:39:24] Voice 16: penelicate um our most recent meeting dealt with the storms and there was a basically a consensus

[0:39:32] Voice 16: that the contracts for maintenance and repairs on the island's roads are not adequate and there

[0:39:37] Voice 16: were serious concerns that the damage to some roads could render them impassable uh for long

[0:39:43] Voice 16: stretches of time and that the costs of the repairs likely outweigh the costs of proper

[0:39:49] Voice 16: maintenance especially ditching and replacing culverts um i just wanted to echo what uh trustee

[0:39:57] Voice 16: said about dust and bones that was our sort of last event as a an ltc and it was a very

[0:40:05] Voice 16: impactful event. And I would highly recommend other trust committees to consider having a

[0:40:14] Voice 16: showing and having the filmmaker and Harold Joe be there as well. I wanted to say how much

[0:40:22] Voice 16: we on Galliano appreciate the guidance and wisdom of Lisa Wilcox, our senior intergovernmental

[0:40:29] Voice 16: policy advisor. We've had some very sensitive Indigenous matters on the island, including

[0:40:37] Voice 16: relationships and reconnections, and her guidance has been invaluable. And I just also wanted to

[0:40:45] Voice 16: say at the break, I have brought some homemade chocolate truffles, so save room.

[0:40:51] Voice 16: room thank

[0:40:54] Voice 14: you jane so let us now go to our electronic participants and i'm just going to

[0:41:01] Voice 14: follow the sequence i did earlier um so alex allen won't be island i'll

[0:41:08] Trustee Allen: try not to jerk around

[0:41:09] Trustee Allen: too much grant yourself oh testing hi yes i'll try not to

[0:41:16] Voice 14: jerk around hearing

[0:41:17] Trustee Allen: you doesn't say

[0:41:20] Trustee Allen: mine nope

[0:41:23] Voice 14: hello i i hear him um well we didn't hear anything there

[0:41:29] Voice 14: uh what grant is suggesting if you turn your video off um alex and maybe we might hear your audio but

[0:41:41] Voice 14: i suspect that's not what's going on go ahead alex do you hear me now no some

[0:41:47] Voice 9: of us can hear his

[0:41:48] Voice 9: I'm

[0:41:48] Voice 14: going to continue on,

[0:41:49] Voice 14: and perhaps we'll get that sorted out.

[0:41:52] Voice 14: You can contact our IT staff.

[0:41:54] Voice 14: I see you.

[0:41:56] Voice 14: You can't hear any of us.

[0:41:58] Voice 14: Yeah.

[0:41:58] Voice 14: Okay.

[0:41:59] Voice 14: So, thank you, Scott.

[0:42:02] Voice 14: I can see you waving furiously, and you're not audible either.

[0:42:07] Trustee Colbourne: Yeah, none of us are.

[0:42:09] Trustee Colbourne: We're dumbstruck.

[0:42:12] Voice 14: But only

[0:42:13] Trustee Colbourne: we know that, right?

[0:42:14] Trustee Colbourne: Inner circle.

[0:42:15] Trustee Colbourne: Hey, do we have quorum?

[0:42:16] Trustee Colbourne: Can

[0:42:17] Voice 14: anybody hear me?

[0:42:19] Voice 14: no oh okay that's helpful thumbs up you can hear me okay let's now let's just give alex

[0:42:27] Voice 14: allen one more try go ahead testing testing hello no no

[0:42:33] Voice 11: you

[0:42:34] Voice 14: can hear alex allen give me

[0:42:37] Voice 14: ah we can't hear alex allen

[0:42:39] Voice 12: then you can't hear anybody

[0:42:42] Trustee Allen: none

[0:42:43] Voice 14: of us so that's exclusive subscriber

[0:42:45] Voice 14: Subscriber bonus available to electronic participants.

[0:42:50] Voice 14: I select groups.

[0:42:51] Voice 14: I'm just going

[0:42:51] Voice 14: to jump to Paul Brent and see as the next speaker on my list.

[0:42:55] Voice 14: Paul, can we hear you?

[0:42:56] Voice 14: And if so, provide your report.

[0:42:59] Voice 31: Can you hear me?

[0:43:02] Voice 31: I'm talking, but you're not hearing me.

[0:43:05] Voice 14: It's all of us.

[0:43:06] Voice 14: So what they can say is they can hear Paul Brent.

[0:43:10] Voice 14: They can't hear us.

[0:43:12] Voice 14: And me too.

[0:43:13] Voice 14: So let's just pause for a moment and see.

[0:43:15] Voice 5: We can't hear them.

[0:43:17] Voice 14: Yeah, that's correct.

[0:43:20] Voice 14: Three can be fun.

[0:43:23] Voice 14: One, two, three.

[0:43:26] Voice 14: It was going so well.

[0:43:29] Voice 14: One, two, three.

[0:43:30] Voice 14: Can you hear me?

[0:43:32] Voice 14: Thumbs up, anybody?

[0:43:33] Voice 14: Thumbs up, okay.

[0:43:35] Voice 14: So they can hear us.

[0:43:36] Voice 14: We can't hear them.

[0:43:38] Voice 14: They can hear each other.

[0:43:41] Voice 14: So somehow we have to get the Zoom feed.

[0:43:43] Voice 12: Take five.

[0:43:44] Voice 12: Take five, sir.

[0:43:45] Voice 12: Take five.

[0:43:48] Voice 12: right

[0:43:48] Voice 14: the suggestion is here we're going to take five minute recess which is probably just as well

[0:43:53] Voice 14: and we'll continue on so let's uh come back you electronic people some of you anyway stay on the

[0:43:59] Voice 14: line uh one we'll come back at 153 thank you am

[0:44:08] Voice 12: i on call yeah

[0:44:18] Voice 4: we can hear you paul yeah

[0:44:29] Trustee Allen: yeah we

[0:44:37] Trustee Allen: all can so the deal is we can hear you and you can't hear us and all of us within this they're

[0:44:43] Trustee Allen: all on zoom we can all hear each other that's correct no not just me everybody in the group

[0:44:52] Trustee Allen: like call everybody call call um yeah paul brent paul brent just came on and you didn't hear him

[0:44:59] Trustee Allen: either yep

[0:46:50] Voice 3: testing testing one off

[0:46:53] Trustee Allen: the phone no i can't

[0:46:57] Trustee Allen: no the key is do you hear us talking that's

[0:46:59] Trustee Allen: the deal. Oh okay well then there we go. So I'm going to hang up now. There goes my break. Okay.

[0:47:15] Voice 22: So

[0:47:29] Voice 4: Alex apparently if you wear light colors you don't get the jerk thing as much.

[0:47:33] Voice 4: Okay thank you for your commentary

[0:47:34] Voice 14: there Tim. I'm going to mute you.

[0:47:40] Voice 14: Let us begin again and Alex Allen Hornby Allen over to you.

[0:47:44] Trustee Allen: Okay that's a hard act to follow.

[0:47:47] Trustee Allen: Okay, I'll say with climate change, we've already had five power outages since September and two of them went longer than 20 hours.

[0:47:56] Trustee Allen: That's just an aside.

[0:47:58] Trustee Allen: Okay, so we had a community conversation at our last November rate payers zoo meeting.

[0:48:04] Trustee Allen: An astounding 82 people attended, which is very good for Hornby.

[0:48:08] Trustee Allen: me uh water shortages lack of affordable housing impacts the short-term rentals

[0:48:14] Trustee Allen: roadside camping light pollution and messaging to visitors basically that was the uh the talk

[0:48:20] Trustee Allen: and um you know then we talked about community water catchment and uh signage at buckley bay

[0:48:27] Trustee Allen: and i keep on bringing up at every trust meeting but we still when the ferries did our comfort

[0:48:32] Trustee Allen: stations if you will we got that sign our islands trust line disappeared and i haven't seen it for

[0:48:37] Trustee Allen: over six years anyways we'll find it one day um in february we are going to get a the comox valley

[0:48:47] Trustee Allen: regional district environmental excuse me analysts will be sharing a staff feasibility report on a

[0:48:53] Trustee Allen: composting toilets residuals processing facility easy for you to say at the depot so that'll be

[0:49:00] Trustee Allen: interesting and of course we all know just because of once again climate change the flooding and the

[0:49:05] Trustee Allen: road closures they're not accepting foam or um glass right now which is interesting

[0:49:11] Trustee Allen: to further notice um yeah as everybody said about as laura and grant said about the internet that

[0:49:18] Trustee Allen: was great it was actually a thousand and 192 in favor and 81 not in favor of the

[0:49:24] Trustee Allen: fiber optics cable and then i just thought i'd share with you um there's no there's not one

[0:49:31] Trustee Allen: listing on hornby right now essentially anytime my house has been listed it's gone within

[0:49:36] Trustee Allen: hours and with multiple offers it's just insane i'll just give an example three places

[0:49:42] Trustee Allen: one is valued you know the the assessment for 530 000 sold for almost 900 000.

[0:49:50] Trustee Allen: another one that was assessed at 1.2 million sold for 3.7 million a month ago with multiple offers

[0:49:58] Trustee Allen: And another one, 737,000 sold for over a million.

[0:50:05] Trustee Allen: So it's pretty interesting what's going on in Hornby.

[0:50:09] Trustee Allen: And just one more final thing.

[0:50:12] Trustee Allen: We have a variance coming up at our next meeting,

[0:50:14] Trustee Allen: which is the first for me,

[0:50:15] Trustee Allen: which is for a swimming pool

[0:50:19] Trustee Allen: to be closer to a property line than usual.

[0:50:21] Trustee Allen: Anyways, that's what's going on in Hornby.

[0:50:23] Trustee Allen: Thank you.

[0:50:24] Voice 14: Thank you very much, Alex.

[0:50:25] Voice 14: I'm glad we got your voice back online here.

[0:50:28] Voice 14: here. So let us go now to Paul Brent, Saturna Island.

[0:50:33] Voice 31: Hey, can you hear me? Yes, sir.

[0:50:36] Voice 31: Good. So the big event on Saturna is or was and still is the weather. It impacted our

[0:50:45] Voice 31: island pretty substantially. The East Point area with about 275 properties was cut off

[0:50:52] Voice 31: during the height of the rains for about 12 hours and electricity was off. Also at that time BC

[0:51:00] Voice 31: Hydro refused to head down to look at the outage because of the fear of mudslides. They went down

[0:51:10] Voice 31: part of the way and then they returned and said we're just not going and so that was pretty

[0:51:15] Voice 31: traumatic uh harris road which covers saturn of beach uh campbell farm so about 700 active acres

[0:51:23] Voice 31: of agriculture and about 40 properties it was absolutely thrashed and narvez bay

[0:51:31] Voice 31: as well which serves a fewer number of properties probably less than half a dozen so

[0:51:40] Voice 31: east point was open and interestingly you know we talk about um rural character on the islands

[0:51:45] Voice 31: and how we're going to try to do our best to pass bylaws to maintain or encourage rural character.

[0:51:53] Voice 31: Well, I define rural character as neighbors helping each other as they do in rural areas.

[0:51:59] Voice 31: And so all throughout the entire episode, and that episode, by the way, is continuing,

[0:52:04] Voice 31: we had people out there, most of the people that we would call developers on our island,

[0:52:11] Voice 31: And we're out there with their machines working till late in the evening, day after day, foregoing the work that they have with with on their agendas to serve the community and and working late into the night.

[0:52:28] Voice 31: They were the ones that, for instance, have created a emergency bypass for Narvaez Bay by using their own culverts and their own time and machines in doing so.

[0:52:39] Voice 31: So that's pretty extraordinary. I heard from the Capital Regional District.

[0:52:43] Voice 31: They were absolutely delighted with how Ministry of Transport and the CRD and local contractors work together.

[0:52:50] Voice 31: And that's an informal thing. So there you have it. It's rural character, everyone working together.

[0:52:58] Voice 31: But there are still issues. And and where my fellow trustee is, Lee, there is a significant sinkhole, I would call it.

[0:53:08] Voice 31: it's being monitored now almost 24 hours a day and so as Jane Wolverton suggested we were in

[0:53:17] Voice 31: conversation with Adam Olson along with Elizabeth May and certainly there is a need on these islands

[0:53:23] Voice 31: to ensure that we have the kind of infrastructure that we need to maintain a safe community and so

[0:53:32] Voice 31: So while it's not part of what really the Islands Trust is about, it certainly is what our community is focused on.

[0:53:39] Voice 31: It's what I, as the alternate director for the CRD, is focused on.

[0:53:44] Voice 31: One last thing I want to mention, and it's nothing to do with Saturna, and Trustee Morrison briefly mentioned it,

[0:53:53] Voice 31: But there was a referendum on on on Pender Island in respect of funding their their medical center, not just its its its renovations, but its operations out of property taxes.

[0:54:08] Voice 31: It was a big deal on on Pender. Eighty five percent of the people voted in favor.

[0:54:14] Voice 31: And that's to provide up to two hundred fifty thousand dollars a year in property tax to sustain that facility.

[0:54:19] Voice 31: Thank you very much.

[0:54:22] Voice 14: Thank you, Paul.

[0:54:23] Voice 14: um let us go to scott colburn gabriela island thank

[0:54:28] Trustee Colbourne: you um i'll stick with the uh the theme

[0:54:31] Trustee Colbourne: of the meeting so far and move from challenges to opportunities um i think we're seeing on a

[0:54:36] Trustee Colbourne: macro level um a lack of long-term thinking budgeting and planning uh in terms of how

[0:54:43] Trustee Colbourne: canadian politics has worked at the senior levels of government uh downloading a lot of things onto

[0:54:48] Trustee Colbourne: or local entities that sometimes don't have the capacity to respond um and so i think that's

[0:54:54] Trustee Colbourne: that's the long-term piece of it short term uh this past week the local trust committee on

[0:54:59] Trustee Colbourne: gabriola was forced to cancel its meeting due to um public health here um putting out a request

[0:55:07] Trustee Colbourne: that meetings move online where possible due to high transmission rates we also had the travel

[0:55:11] Trustee Colbourne: restrictions and a lot of challenges around the uh the the effects of extreme weather events

[0:55:19] Trustee Colbourne: and so that was a challenging week the end of meeting took place but it didn't take place in

[0:55:25] Trustee Colbourne: a you know sort of back and forth responsive way as we we might have expected as we were going

[0:55:29] Trustee Colbourne: through that process so but here and I'm going to share right now in the chat for everyone two

[0:55:37] Trustee Colbourne: links the first one I'm really excited about both I'm excited about these are the continuations of

[0:55:44] Trustee Colbourne: projects that started at the local trust committee and were partnerships with other governments and

[0:55:49] Trustee Colbourne: with sunama first nation being involved and the first one is the gabriel a link project it's

[0:55:55] Trustee Colbourne: looking at how to get from the ferry to the village for people of all ages and abilities

[0:56:00] Trustee Colbourne: in a safe way and that's a challenge here we've lost some community members to tragic

[0:56:07] Trustee Colbourne: um incidences uh and it's a daily uh daily um something that people have a lot of uh fear

[0:56:16] Trustee Colbourne: around and a lot of finger pointing at various levels of government saying it's your issue to

[0:56:21] Trustee Colbourne: deal with the ferry lineup and the infrastructure and all the rest of it so the mount biosphere

[0:56:25] Trustee Colbourne: uh mount aerosmith biosphere regional research institute took this on as the contractor uh they

[0:56:31] Trustee Colbourne: delivered their final report to our local trust committee meeting last week it's now linked up

[0:56:35] Trustee Colbourne: on the website um and they worked with all those levels of government got them to talk to each

[0:56:40] Trustee Colbourne: other work with dynamic first nation they put forward some wonderful ideas including a board

[0:56:44] Trustee Colbourne: walk which fits with the gabriel land and trails trust the work they're doing nature stewards the

[0:56:48] Trustee Colbourne: work they've done across the island to make these small connections that are so crucial to safe

[0:56:52] Trustee Colbourne: transportation and reducing the emissions of the way that we currently move around these places

[0:56:56] Trustee Colbourne: and make them more safer and more um affordable uh they talked about gondolas i think that's a

[0:57:03] Trustee Colbourne: the conversation topic starter the gondola from the from the from the terminal to the village and

[0:57:08] Trustee Colbourne: then boardwalks and um so that's exciting the other one is the um regional district of Nanaimo

[0:57:16] Trustee Colbourne: social needs assessment and strategy that started with a community member here on Gabriola who works

[0:57:22] Trustee Colbourne: in the medical field and social worker coming to a meeting um in the late afternoon evening we held

[0:57:29] Trustee Colbourne: the local trust committee meeting and suggesting that we go for that grant and we did we were the

[0:57:33] Trustee Colbourne: catalyst and city of Nanaimo and other regional municipalities joined on the regional district

[0:57:39] Trustee Colbourne: Nanaimo took it on this is the report it's 255 pages regional district Nanaimo social needs

[0:57:44] Trustee Colbourne: assessment strategy I want to thank director Vanessa Craig for making a strong case to fund

[0:57:49] Trustee Colbourne: a social planner I'll be talking more about this the word housing appears in it 455 times

[0:57:55] Trustee Colbourne: times. So obviously, the way that we're responding to all these different planning needs, and to be

[0:58:03] Trustee Colbourne: resilient and to be future proof and to use long term thinking, that's the challenge in front of

[0:58:09] Trustee Colbourne: us. And I think there's real opportunities. And I really hope people dig into these reports and

[0:58:13] Trustee Colbourne: use them across the trust area. Thank you.

[0:58:16] Voice 14: Thank you, Trustee Colburn. Just note for any of you

[0:58:21] Voice 14: that want to share things over the chat nobody in this room has access to that so not i wouldn't

[0:58:28] Voice 14: recommend that if you want to communicate with trustees email is the best way but of course

[0:58:34] Voice 14: checking your email is not a good thing to do when you're in a meeting so let's focus on the meeting

[0:58:39] Voice 14: but certainly if you have any links that you need to send to people send them in the

[0:58:43] Voice 14: in that by email rather than chat and of course in the debate situation the public can't see

[0:58:50] Voice 14: what's happening in the chat stream and so if there's information that's influencing decision

[0:58:56] Voice 14: making um that doesn't it isn't as transparent as it should be so let's avoid that for the moment

[0:59:03] Voice 14: but let's uh until we have the ability to do that kind of technology we don't today this is our

[0:59:09] Voice 14: first try at um the hybrid meeting and i want to i'm going to acknowledge that here shortly

[0:59:15] Voice 14: certainly when I introduce our staff. So Peter Grove, Salisbury Island, you're next. And let's

[0:59:22] Voice 14: keep our two-minute hats on if we can.

[0:59:26] Trustee Grove: Thank you. Can you hear me all right? Yes. Good. Thank you.

[0:59:30] Trustee Grove: So we, too, just got over the reeling from the weather. It hit us hard. Some significant road

[0:59:39] Trustee Grove: damage. The north was cut off. The south was cut off. Anyway, the ENCON went to work on it right

[0:59:45] Trustee Grove: away and it's my opinion or observation that they did a good job and worked hard and fast

[0:59:52] Trustee Grove: to get things right. But nevertheless, you know, it's climate change and we need to be

[1:00:00] Trustee Grove: totally aware of the effects that it's having on us now and will continue to have on us in the

[1:00:06] Trustee Grove: future. And I do wonder about our role as land use planners in terms of managing lands that are

[1:00:17] Trustee Grove: going to be affected in the future and what our responsibilities are. Another issue that's been

[1:00:24] Trustee Grove: on the top of certainly my mind, and I think Laura's has been the Seabreeze Inn, which some

[1:00:31] Trustee Grove: of you are probably familiar with on your way into Ganges from on the Fulford Ganges Road.

[1:00:38] Trustee Grove: Two years ago, that was temporarily provided for homeless housing. Unfortunately, that two years

[1:00:48] Trustee Grove: This is now over, and there's some 20 people in there who are looking for a place to go.

[1:00:55] Trustee Grove: The province is not interested in extending the lease, and on the other hand, we have

[1:01:02] Trustee Grove: Lady Minter Hospital Foundation is eager to take it over.

[1:01:05] Trustee Grove: So that's in the news these days, and you may be reading more about that.

[1:01:12] Trustee Grove: Thank you very much.

[1:01:12] Trustee Grove: My two minutes is up, I believe.

[1:01:15] Voice 14: Thank you, Peter.

[1:01:16] Voice 14: Glad we got your audio back.

[1:01:17] Voice 14: Let us now go to Peter Johnson with Speedy Island.

[1:01:20] Trustee Johnston: People here are a bit tense.

[1:01:23] Trustee Johnston: COVID and the post office are the two issues.

[1:01:26] Trustee Johnston: The inside workers have been put on indefinite leave without pay,

[1:01:32] Trustee Johnston: and the outside workers were not able to deliver the mail yesterday.

[1:01:37] Trustee Johnston: But we'll get over that.

[1:01:39] Trustee Johnston: I want to talk mostly about worries I have about the sorts of things we're doing.

[1:01:45] Trustee Johnston: The main one is, I'll leave to the end, I have concerns that we're proceeding down model bylaw ways, and that's not being effective.

[1:01:57] Trustee Johnston: What's called regional planning, but in fact tends to be the whole trust area.

[1:02:02] Trustee Johnston: It might make more sense if we could work a bit regionally with the Northern Islands and the Southern Islands working as regions, because we have very similar concerns.

[1:02:12] Trustee Johnston: concerns. Leskete doesn't share all that many with Salt Spring or even the Southern Gulf Islands,

[1:02:19] Trustee Johnston: but some, of course. If you

[1:02:21] Voice 14: could speak directly to the microphone, Peter, you seem to fade in and

[1:02:25] Voice 14: out there.

[1:02:26] Trustee Johnston: Okay, it may be when I'm changing to my notes. The other concern I have is the large

[1:02:32] Trustee Johnston: number of projects that we undertake and contract out, and mostly they're data collection, and they

[1:02:37] Trustee Johnston: They might or might not be important, but we're doing them.

[1:02:42] Trustee Johnston: And the main problem I have, the main concern I have is with public access to our meetings, participation and support or consent of the public.

[1:02:54] Trustee Johnston: As a local government, we don't have much power to force people to comply and cooperate.

[1:03:02] Trustee Johnston: I think that we should be working much more on the inform, engage, and work with the consent of people and with their cooperation, rather than telling them what they can and can't do, should do, may do, may not do.

[1:03:18] Trustee Johnston: So I hope that at some point we'll get some time to talk about those issues at length.

[1:03:24] Trustee Johnston: But it seems like time is often short, and those discussions don't get made very often.

[1:03:31] Trustee Johnston: that's it thank you thank

[1:03:33] Voice 14: you peter lee middleton saturn island thank

[1:03:40] Trustee Middleton: you chair and thanks to

[1:03:41] Trustee Middleton: everyone for organizing this hybrid uh meeting it's uh much appreciated that i could be here

[1:03:47] Trustee Middleton: because we're having significant um water challenges uh i won't go into detail as uh

[1:03:53] Trustee Middleton: paul did but um the island was very hard hit and the infrastructure is as jane pointed out

[1:03:59] Trustee Middleton: not just in need of repair but in need of complete re-engineering in some cases and there's a

[1:04:07] Trustee Middleton: definite correlation between I think steep slope and tree clearing that getting to the idea of

[1:04:15] Trustee Middleton: education would have been because it's all these this these properties all predated the

[1:04:20] Trustee Middleton: trust education in terms of slope stability and drainage I think

[1:04:23] Trustee Middleton: is going to be something that

[1:04:24] Trustee Middleton: the trust will have to um begin to to work with because um it's a new reality that we're dealing

[1:04:30] Trustee Middleton: with this massive uh runoff volumes of water and the damage they do and just redirecting them

[1:04:37] Trustee Middleton: elsewhere is not an option because it just moves the uh the plume of damage downstream so to speak

[1:04:45] Trustee Middleton: um we had our first uh uh parks liaison committee meeting with the um uh the new superintendent of

[1:04:52] Trustee Middleton: gulf islands national park reserve yesterday and they reported on the extensive damage that

[1:04:58] Trustee Middleton: has occurred in the park reserve toll trail systems completely destroyed uh the course of

[1:05:04] Trustee Middleton: lyle creek which is the only salmon bearing creek on the island has been completely altered and

[1:05:09] Trustee Middleton: they're very very fearful for the for the habitat as a viable source for salmon spawning now um

[1:05:16] Trustee Middleton: and so they're they're looking over the next two weeks to come up with a damage assessment

[1:05:21] Trustee Middleton: And we agreed that we would wait for that and then see if federally there is a contribution of the potential millions of dollars it will require to actually rehabilitate some of the infrastructure and the habitat in the park.

[1:05:38] Trustee Middleton: And finally, I'll just speak to the fact that the planning for next year's southern resident killer whale recovery program is beginning.

[1:05:48] Trustee Middleton: And Paul and I would have separately, but received invites to different working groups that are going to be meeting now over the winter to look at no doubt maintaining the interim sanctuary zone.

[1:06:01] Trustee Middleton: But there'll be some data, I think, now coming back about potential effectiveness or not of these small interim sanctuary zones around Saturna and Pender.

[1:06:11] Trustee Middleton: So stay tuned for that. I think that's it for now. Thank you.

[1:06:14] Trustee Middleton: Thank

[1:06:17] Voice 14: you, Lee. Tim Peterson-Laskey.

[1:06:22] Voice 4: Thank you, Chair. It's nice to see you all. I wish I was able to be there in person with you for the collegial non-meeting parts of the event.

[1:06:32] Voice 4: We've definitely had some impacts from weather here as well. A number of cancelled ferry runs, quite a few in the last few weeks.

[1:06:44] Voice 4: and we had two sections of a road that washed out to the point that they needed

[1:06:50] Voice 4: some pretty significant repair to become passable again. So we've definitely been having some

[1:06:57] Voice 4: experience with certain aspects of the weather. I just wanted to touch on something Trustee

[1:07:05] Voice 4: Allen brought up. I had a conversation with several members of the BC assessment team

[1:07:12] Voice 4: back in in September and one of the things they told me is that the islands are have experienced

[1:07:21] Voice 4: are experiencing like a huge up to 40 percent over asking price on on properties in in the

[1:07:31] Voice 4: recent time so this is certainly a concern in terms of affordability on on all of our islands

[1:07:41] Voice 4: on the ski we've been working uh still on our ocp review uh slower perhaps than we might like but

[1:07:49] Voice 4: we're uh doing our best to make sure that we're giving adequate uh time for consultation

[1:07:57] Voice 4: um again that's a challenge with the covid situation and um uh the challenges with

[1:08:06] Voice 4: with the meeting in person versus meetings online.

[1:08:09] Voice 4: And I want to thank our IT staff again

[1:08:14] Voice 4: for helping us put this hybrid meeting together today

[1:08:18] Voice 4: so that those of us who can't be there with you in person

[1:08:22] Voice 4: are able to participate.

[1:08:23] Voice 4: Thank you.

[1:08:25] Voice 4: Thank you, Tim.

[1:08:29] Voice 14: Tahira Rockefeller, go ahead.

[1:08:32] Voice 27: Thanks, thanks.

[1:08:34] Voice 27: So to add to what Trustee Middleton was saying

[1:08:36] Voice 27: about education there is an important aspect i think especially in regards to the flooding um

[1:08:42] Voice 27: we had a right next to our main road one of the uh we have a bylaw infraction where someone had

[1:08:49] Voice 27: dug an entire trench along in a dpa on the shoreline dpa and um when it flooded it actually

[1:08:55] Voice 27: sheared off the entire wall of right where they dug so we had a huge landslide which compromised

[1:09:02] Voice 27: the main road um so you know i'm not sure how we educate people on the fact that they'll lose

[1:09:08] Voice 27: their property potentially due to landslides um when digging close to shore but that's an

[1:09:14] Voice 27: important part right there and we have several very large rezonings that are complex and staff

[1:09:21] Voice 27: have just been stellar and amazing and professional and helping us with that so

[1:09:25] Voice 27: that's all i have to say thank

[1:09:28] Voice 14: you very much to hear and thank you for that message about

[1:09:31] Voice 14: about taking trenches across your property

[1:09:33] Voice 14: on unexpected outcomes.

[1:09:37] Voice 14: So a couple of members not here today.

[1:09:41] Voice 14: David Critchley is the last electronic speaker here today.

[1:09:46] Voice 14: So David Critchley, welcome over to you.

[1:09:50] Trustee Critchley: Yes, thank you, Chair.

[1:09:52] Trustee Critchley: My colleague, Trustee Laura Bushekin

[1:09:55] Trustee Critchley: has given a very thorough presentation

[1:09:57] Trustee Critchley: about what's been going on in and around Denman.

[1:10:00] Trustee Critchley: and we'll just add a couple of things one in particular was a community to community meeting

[1:10:08] Trustee Critchley: that we trustees and the trustees of Hornby Island were invited to it was hosted by Comox

[1:10:17] Trustee Critchley: Valley Regional District and also the Comox First Nation was very much involved in it

[1:10:24] Trustee Critchley: Wonderful, wonderful experience. I think approximately 75 people attended by Zoom. It was both elected officials and senior staff. We did have a number of senior staff from Niles Trust attend this event.

[1:10:46] Trustee Critchley: There are two main themes there, one of which were highly topical, being coastal vulnerability.

[1:10:56] Trustee Critchley: And the Comox First Nation actually commissioned a study on sea level rise and the impact that it would have on them in the future.

[1:11:07] Trustee Critchley: and also looking at the potential for tsunami effect

[1:11:14] Trustee Critchley: and how far that would affect their First Nations.

[1:11:21] Trustee Critchley: Very sobering.

[1:11:22] Trustee Critchley: And we spent, I suppose it was a three-hour meeting.

[1:11:27] Trustee Critchley: Most of it was taken up in discussing the coastal vulnerability aspects.

[1:11:33] Trustee Critchley: There was also another topic of reduction of poverty involved, and there were two breakout rooms for each of those.

[1:11:44] Trustee Critchley: Another thing that I wanted to bring up was just an emerging matter is that it's been pointed out just to me yesterday that there is in Union Bay, basically across the water from Denman Island.

[1:12:04] Trustee Critchley: there is located an operation which used to be a log sort which is now involved in the breaking of

[1:12:11] Trustee Critchley: ships and i think perhaps to this point have been going on in fairly small scale but now

[1:12:20] Trustee Critchley: they apparently have a very substantial former bc ferries vessel that they're in the process

[1:12:28] Trustee Critchley: of breaking up and of course this is a great concern to people along the shores of Bainsound

[1:12:35] Trustee Critchley: and particularly for the shellfish industry I would imagine I've not been in touch with them

[1:12:39] Trustee Critchley: yet about this but I can imagine it would be a matter of deep concern to them so I just point

[1:12:45] Trustee Critchley: that up as an emerging issue I'm not sure what the island's trust role will be in this other than

[1:12:50] Trustee Critchley: and perhaps some advocacy.

[1:12:52] Trustee Critchley: The property, as I understand, is actually zoned

[1:12:57] Trustee Critchley: through the Comox Valley Regional District

[1:12:59] Trustee Critchley: and it's not directly an Islands Trust issue.

[1:13:03] Trustee Critchley: Anyway, those are the only comments added.

[1:13:07] Trustee Critchley: Thank you very much.

[1:13:09] Voice 14: Thank you very much, David.

[1:13:11] Voice 14: Before we conclude this portion,

[1:13:13] Voice 14: I want to turn back to Janine Dodds,

[1:13:17] Voice 14: who has been able to join us

[1:13:18] Voice 14: and ask you for your local report.

[1:13:20] Voice 14: Thank you.

[1:13:22] Voice 15: I'm not sure what David spoke about. So I mentioned, obviously, you spoke about the storm and we got off, I think, relatively lightly, but we do have a significant fire access egress safety road that is a complete mess.

[1:13:36] Voice 15: And it's not owned by the Ministry of Transport, it's through private property with an easement. So that's going to be a dilemma for how we're going to pay to repair that road, but it is a significant and has been used, happens to be where I live.

[1:13:49] Voice 15: I wanted to speak about our flex housing.

[1:13:51] Voice 15: I started the term with this project of tiny homes, shrinking the footprint of homes.

[1:13:56] Voice 15: We're getting much closer to a bylaw, and I'm quite excited to talk about homelessness, talk about affordability.

[1:14:01] Voice 15: The flex housing potential in order to create more density with much, much smaller homes, certainly on Main Island and hopefully other islands, is a really exciting opportunity for people who want to share property, who want to live simpler lives.

[1:14:15] Voice 15: So this is Narissa Chadwick, Clanner Chadwick's done a great job. We just saw sort of the final iteration of what it's going to look like. And hopefully we'll have a bylaw in the coming year for that.

[1:14:26] Voice 15: So that, and I'm not sure if Dave mentioned that, because unlike the rest of you, we're the only visible local government to be elected.

[1:14:34] Voice 15: So when there's an issue with the culvert or the road or the driveway, and because our contractor MCON is new, we've had a few little bumps on the road.

[1:14:42] Voice 15: and I think and also we have through the CRD the emergency preparedness program we have a lot of

[1:14:49] Voice 15: newcomers to the islands I'm sure all the honest we simply do not understand how government functions

[1:14:55] Voice 15: and services function so hopefully that can get improved in the future the communication always

[1:15:00] Voice 15: thank you

[1:15:01] Voice 14: thank you Janine I'm glad you could make it here so we've got a break scheduled at

[1:15:09] Voice 14: at 2.30. It would be nice if we could keep that on time. I'm just going to now start to turn

[1:15:14] Voice 14: more to our decision and information side of things. And before I go to that, I want to

[1:15:22] Voice 14: introduce the staff that have joined us here today to support us in the work of our reporting

[1:15:29] Voice 14: and information. So I don't know if the camera will pan over to you guys or not, but I'm going

[1:15:35] Voice 14: going to start CAO Hudson Pillar. Good afternoon. Glad you could join us and thank you for everything

[1:15:40] Voice 14: you do to pull all this together. Not at all.

[1:15:43] Voice 7: Thank you very much.

[1:15:44] Voice 14: So Laurie Foster, the technology

[1:15:48] Voice 14: master and assistant in many situations and keeping our minutes and things. Thank you. And

[1:15:53] Voice 14: organizing all of this amazing accommodation and meals, et cetera. Thank you, Laurie.

[1:15:58] Voice 10: Over to you.

[1:15:58] Voice 14: Okay, so Carmen Teal, a Legislative Services Manager.

[1:16:09] Voice 21: Thank you.

[1:16:11] Voice 14: David Mahler, our Regional Planning Services Director.

[1:16:16] Voice 14: Hi, good afternoon, everybody.

[1:16:21] Voice 14: And Claire Frader, Trust Area Services Director.

[1:16:25] Voice 25: Thank you, and good afternoon.

[1:16:28] Voice 14: And finally, Julia Mobs, our Director of Administrative Services, including Financial.

[1:16:35] Voice 25: Good afternoon, good to be here.

[1:16:37] Voice 25: And

[1:16:39] Voice 14: in the back corner, I'm afraid I don't have the last name,

[1:16:43] Voice 14: but Daphne, absolutely, thank you,

[1:16:46] Voice 14: knew with us and in collaboration with Mark Van Beekle,

[1:16:51] Voice 14: who's escaped, has done an amazing job

[1:16:54] Voice 14: in pulling all this new technology together

[1:16:57] Voice 14: to enable this to happen.

[1:16:59] Voice 14: And so far, so good.

[1:17:01] Voice 14: Excellent.

[1:17:03] Voice 14: So let us then, with that,

[1:17:07] Voice 14: let's go to the executive section of the agenda we have two consent items here and and then we'll go

[1:17:15] Voice 14: to our break at 2 30 and so i'm just going to ask if there's on those two items 4.11 4.12 is there

[1:17:23] Voice 14: any discussion necessary on either of them and i see laura be shaken which one

[1:17:28] Voice 17: continuous education

[1:17:29] Voice 17: education.

[1:17:30] Voice 14: Okay, so 4.12. We'll pull that for discussion. Is

[1:17:34] Voice 14: there anything else in the room? So

[1:17:41] Voice 14: Trustee Stanford over to you.

[1:17:44] Voice 18: Just 4.11.

[1:17:48] Voice 14: Yeah, that's

[1:17:49] Voice 18: on page 27 or 28. It's just a question for Okay,

[1:17:52] Voice 14: so we'll just pull both of those then. So then let us then go to

[1:17:56] Voice 14: 4.11 uh executive committee work program report um kate louis stamford over to you for your question

[1:18:04] Voice 18: um i just had a question of trustees as much as anything as is you know working on our

[1:18:10] Voice 18: um anchorages advocacy have people noticed recently on their islands if there's more

[1:18:17] Voice 18: backup because of the supply chain issues it's just something of interest because i don't see

[1:18:23] Voice 18: it where we are but um just wondering if you're seeing noticeable increases um

[1:18:28] Voice 14: maybe i will speak

[1:18:30] Voice 14: to that um indeed i i think the anchorages are presently at over 65 percent capacity uh not only

[1:18:38] Voice 14: in well on the in the gulf islands and that the vancouver harbor is actually personally at a

[1:18:43] Voice 14: hundred percent capacity and with the the people that i know that are in the railway industry

[1:18:49] Voice 14: None of them have ever seen this level of devastation or this damage or disruption.

[1:18:55] Voice 14: And unfortunately, that means that there's going to be more ships and more delay.

[1:18:59] Voice 14: And the other thing that's significant that was brought to my attention by the railway people is some of these products are in the rail cars and some of these products are on ships have a best due date.

[1:19:11] Voice 14: And there's going to be an incredible loss of product and food and all these other things.

[1:19:17] Voice 14: So it's going to be a big impact. But unfortunately, the circumstances are out of our control.

[1:19:22] Voice 14: But certainly keep your eye out. Let us know if there's anything untoward.

[1:19:27] Voice 14: And we hopefully have managed to divert that one vessel that was offshore here.

[1:19:32] Voice 14: I wrote a letter telling them that we were not interested in having it anchor in the Southern Gulf Islands.

[1:19:37] Voice 14: And I don't know if that was influential or not, but here we are. And Deb Morrison on this topic.

[1:19:43] Trustee Morrison: Thanks. I had a quick question. I hadn't noticed this before on any of the prior top report

[1:19:48] Trustee Morrison: priorities report, but it has a date where it says when we received this item, but

[1:19:52] Trustee Morrison: only a couple of the items have sort of progress notes underneath them.

[1:19:57] Trustee Morrison: And I'm just wondering if they're, I guess I'm just wondering, it looks like there's a lot of

[1:20:04] Trustee Morrison: older dates on some of these items and it's not clear on when they're going to be cleared or what

[1:20:09] Trustee Morrison: what the current progress is. So like even the first item, granted, I know the trust act

[1:20:13] Trustee Morrison: amendments has been probably going on since the turn of the century, but it says like 2016. And

[1:20:18] Trustee Morrison: so I'm just wondering about updating some of these dates or adding progress notes on some of these

[1:20:24] Trustee Morrison: dates. And then the second question that I had related to this, so that was, I was starting on

[1:20:29] Trustee Morrison: page 26 and then um item number three the climate change emergency obviously this has been on my

[1:20:39] Trustee Morrison: mind a lot this year as we deal with so many things here and things are ramping up globally

[1:20:44] Trustee Morrison: and i've had a chance in the last couple months to look more extensively at the global data and

[1:20:50] Trustee Morrison: predictions and i have deeper concerns um and so as a result i would really like to know where we're

[1:20:58] Trustee Morrison: at on our strategic plan item at the March meeting.

[1:21:02] Trustee Morrison: So I don't know if I need to put a motion on the table for that or if I can just make that as a friendly

[1:21:06] Trustee Morrison: request to just have some kind of briefing or update on that item number

[1:21:10] Trustee Morrison: three.

[1:21:12] Voice 14: Okay, so certainly was a lot of questions in there

[1:21:15] Voice 14: and there are answers to most of it and

[1:21:19] Voice 14: it's around capacity, but I see I'll acknowledge the CAO perhaps would like

[1:21:23] Voice 14: to make an overall remark specifically around the strategic plan.

[1:21:26] Voice 7: Well, thanks, Mr.

[1:21:27] Voice 7: Mr. Chair, on your report for this week is sort of the annual update on the strategic plan that's got those elements in it.

[1:21:34] Voice 7: And much of our climate change work, as you'll recall, is embedded in the policy statement process.

[1:21:40] Voice 7: And those have been debated over the last couple of years and we're moving towards some considerations there.

[1:21:45] Voice 7: So any of those points and as they're aggregated and we move forward, we can do that.

[1:21:52] Voice 7: please take this first report we're going to discuss today and any deeper dives needed

[1:21:58] Voice 7: certainly can be provided thank

[1:22:00] Voice 14: you ceo and actually doug fenton i didn't mean to cut you

[1:22:04] Voice 14: off on the anchorages file there um do you want to add anything to the anchorages question that came

[1:22:09] Voice 14: up uh

[1:22:10] Voice 8: yeah not well just insight because it was bouncing from my place for the oops sorry and

[1:22:15] Voice 8: And inside it, we had a container ship, actually two in a row, parked out at Trincomalee 6,

[1:22:21] Voice 8: which is, the place is full, and they're turning over ships on a regular basis.

[1:22:27] Voice 8: But we've actually got shipping containers, unlike our normal grain and coal bulk containers.

[1:22:35] Voice 8: So there's definitely an impact, because the whole time that I've been around this subject,

[1:22:41] Voice 8: there's been no interships at all anchored in my train formalities.

[1:22:47] Voice 8: So, yeah, it's definitely challenged, stressed times.

[1:22:51] Voice 14: Okay, thank you, Doug.

[1:22:53] Voice 14: If there's no further questions on the Trust Program Report,

[1:22:58] Voice 14: Executive Committee Work Program Report,

[1:23:00] Voice 14: then I'll take it by general consent that the top priorities of the

[1:23:04] Voice 14: Executive Committee be approved.

[1:23:06] Voice 14: And I'm going to go to the next question, which was Continuous Learning Plan.

[1:23:09] Voice 14: I'll go to Laura Bishakin.

[1:23:11] Voice 17: Yeah, my question is just a general question. What's up with the Continuous Learning Plan?

[1:23:22] Voice 17: And I know at the end of term, we tend to have less of this, but I noticed there's nothing on

[1:23:27] Voice 17: this Trust Council. And are there plans for next year? Or is it that this is really something where

[1:23:34] Voice 17: you do in the first half of the term?

[1:23:37] Voice 14: Excellent question, Laura. And the CEO popped his hand up,

[1:23:40] Voice 14: so I'm going to turn it to him.

[1:23:45] Voice 7: Continuous learning plan in the past was a regular part

[1:23:48] Voice 7: of live Trust Council meetings. And in the post-March 2020 world, and we moved to electronic

[1:23:57] Voice 7: meetings, Trust Council indicated less of an interest in using this time, which is challenging

[1:24:04] Voice 7: from a Zoom perspective, to use these meetings for continuous learning. There have been a couple

[1:24:11] Voice 7: additions to the plan the latest is around engagement principles um i think probably the

[1:24:16] Voice 7: sensitivity around the engagement around the policy statement has brought that to the fore

[1:24:21] Voice 7: and we can certainly we are certainly working on that but that's why you're seeing less continuous

[1:24:26] Voice 7: learning plan programming um that's underway nevertheless and other elements of the islands

[1:24:33] Voice 7: balanced trust. We do do continuous learning, but it's been smaller offerings and not offered

[1:24:41] Voice 7: a trust council in the same way. If there's direction to fill the larder, again, it's not

[1:24:50] Voice 7: a matter of the end of term by any means. We're reacting to a preference described by trust

[1:24:56] Voice 7: council.

[1:24:58] Voice 14: Thank you, CEO. And I just want to note that Trustee Wolverton and Trustee Morrison

[1:25:03] Voice 14: Morrison actually has made a recommendation that we do evening sessions on an ongoing basis. And

[1:25:09] Voice 14: I think we actually advanced that, moved that back to Trust Programs Committee for consideration of

[1:25:15] Voice 14: as a method of learning. So, and I'm just going to recognize that Deb Morrison's hand is up. So

[1:25:20] Voice 14: perhaps you want to speak to that.

[1:25:22] Trustee Morrison: That wasn't the thing I was thinking to speak to, but it would be

[1:25:25] Trustee Morrison: good to do some of those informal evenings as we start to move in. We would have to think about

[1:25:29] Trustee Morrison: that in hybrid not to be excluding people who are virtually here so we have to think about that

[1:25:34] Trustee Morrison: um but the thing that i did want to mention is i would love it if we could consider some

[1:25:39] Trustee Morrison: professional learning plan opportunities going toward the next term as the next term comes in

[1:25:45] Trustee Morrison: prior to the first trust council of next term for new trustees onboarding i'm sure

[1:25:53] Trustee Morrison: that many of the trustees i look at janine because i i remember you saying this at one point

[1:25:57] Trustee Morrison: Like, there's no need for Janine to learn about the trust, right? And many of us who are, you know, in the know about it, but new trustees who are elected into the trust need some professional learning support. And it would be great to have that before the first trust council. So things like elections and processes and things like that are clear as we enter the first trust programs, our trust meeting.

[1:26:20] Trustee Morrison: meeting.

[1:26:22] Voice 14: Excellent advice. Thank you. At this juncture, I do want to acknowledge that Case

[1:26:28] Voice 14: Longer Ice has joined us and welcome Case. I'm glad you could make it. We are due to go into

[1:26:33] Voice 14: our break. Do you want, do you have a local area or two minutes that you would like to advise or

[1:26:39] Voice 14: you just arrived in the room? So that may be a bit much for you, but otherwise we'll go to our

[1:26:43] Voice 14: break.

[1:26:43] Voice 3: But the only thing, oh, is

[1:26:45] Voice 3: it on now? Okay.

[1:26:47] Voice 3: I don't see, I could think I'm just saying

[1:26:49] Voice 3: we're having some issues again around

[1:26:52] Voice 12: oh

[1:26:55] Voice 3: Degnan Bay

[1:26:55] Voice 3: water issues

[1:26:57] Voice 3: merge I don't know

[1:26:58] Voice 3: may have spoken about that

[1:27:01] Voice 3: that seems to be the

[1:27:03] Voice 3: there was one issue that there was two issues there

[1:27:05] Voice 3: one was resolved

[1:27:08] Voice 3: but through the RDN

[1:27:09] Voice 3: but the other one is going to

[1:27:11] Voice 3: keep going it's got to do with the

[1:27:13] Voice 3: multiple agencies that are involved

[1:27:16] Voice 3: when there's illegal

[1:27:17] Voice 3: illegal mortgage based on our bylaws,

[1:27:20] Voice 3: transfer Canada to the province.

[1:27:23] Voice 3: So it's not going to go away.

[1:27:26] Voice 3: And we've been asked, so what are you going to do about it?

[1:27:30] Voice 3: You know, we've got bylaw enforcement, which takes time.

[1:27:34] Voice 3: And, you know, people are upset about that.

[1:27:38] Voice 3: I don't know.

[1:27:39] Voice 3: I think it's an area that we really need to get a grasp of

[1:27:43] Voice 3: and make it clear to people what we can and can't do.

[1:27:46] Voice 3: And a lot of times, I think it's got to do with, like, the feds, Transport Canada, you know, the Coast Guard.

[1:27:52] Voice 3: Do they come out right away or not?

[1:27:55] Voice 3: I forward the things to them, but it's like a molasses, basically.

[1:28:00] Voice 3: It was very frustrating.

[1:28:04] Voice 3: I'll leave it at that for now. Thanks.

[1:28:06] Voice 14: Okay. Thank you, Case. I'm glad you were able to make it.

[1:28:09] Voice 14: Was there a comment over here, Director Frager, about something on this section?

[1:28:14] Voice 14: Certainly,

[1:28:15] Voice 25: I would encourage trustees to reach out to me if you're having concerns around moorage. I have, you know, relationships with people at Transport Canada. In the past, when we sort of have a proliferation of illegal anchorages, they have come in and done like a project to remove mooring buoys, particularly when it might be in the way of the hovercraft coming in for emergencies.

[1:28:33] Voice 25: So certainly we can have a conversation and flag situations to them when there is an issue. So certainly do reach out and I'll see what support we can offer.

[1:28:47] Voice 3: Okay. Oh, yeah, I was in contact with the Navigation Protection Program. That's where I got some of the information, the Vancouver office.

[1:28:59] Voice 14: Okay, thank you, everybody. Let's go to our break. It's 2.35. So let's come back at 2.50, 15 minutes, and we'll pick up with the rest of the executive program and then the select committee update.

[1:29:14] Voice 14: date and we may creep a little bit past the five o'clock recess in order to accommodate

[1:29:21] Voice 14: a thorough conversation so it's a break recess and come back at 2 50.

[1:31:06] Voice 10: Okay, council. So

[1:31:14] Voice 14: it looks like we've got everybody online. We've got most people in the room.

[1:31:19] Voice 14: It's been brought to my attention that some of the audio is not so great. And if you can,

[1:31:27] Voice 14: although you don't want to move the base of the microphone, you can move the microphone closer

[1:31:32] Voice 14: to your mouth and try to project into it so that everybody can be heard. Because indeed,

[1:31:40] Voice 14: Indeed, we want to hear everything that you have to offer.

[1:31:44] Voice 14: So let us continue on with the agenda.

[1:31:49] Voice 14: And we are now at the discussion items on 4.2 at page 33.

[1:31:59] Voice 14: And the first item is the Chief Administrative Officer's report.

[1:32:03] Voice 14: And that's there for you to read.

[1:32:05] Voice 14: He's going to summarize the highlights and the important things he wants to tell us today.

[1:32:09] Voice 14: And then we'll go for some questions.

[1:32:10] Voice 14: So, CEO Hudson-Piller, good afternoon.

[1:32:13] Voice 14: Thank you for your support in delivering this hybrid meeting today.

[1:32:17] Voice 14: Probably an international first of this kind of technology.

[1:32:22] Voice 7: Over to you, sir.

[1:32:23] Voice 7: Thank you, Chair Luckham, and good afternoon to Trust Council.

[1:32:27] Voice 7: What a pleasure it is to be standing in front of you live.

[1:32:30] Voice 7: It's been almost two years since I've seen many of you, and it's thrilling to be in this

[1:32:37] Voice 7: situation again.

[1:32:39] Voice 7: you know, I thank you for your comments around the technology. I'm at a point in my tenure with

[1:32:45] Voice 7: the Allens Trust where I can remember an earlier day, and that earlier day was being in a community

[1:32:51] Voice 7: hall and having a number of community members there, but that was it. And we're now standing

[1:32:59] Voice 7: here connected to anyone who wants to listen to these meetings and participate in them.

[1:33:07] Voice 7: you know i would call this a minor miracle and then when we pack it all up and we do this at

[1:33:12] Voice 7: another location in the future then it will be a full-fledged miracle and in terms i don't know

[1:33:17] Voice 7: if this isn't probably not an international first but i don't know of another agency that

[1:33:22] Voice 7: has a movable feast quite like the islands trust so i do want to thank the staff who have put this

[1:33:29] Voice 7: together we've learned together you're doing it at your lgc meetings and i appreciate your

[1:33:35] Voice 7: patience because patience is a big part of us being successful in the long term.

[1:33:43] Voice 7: You can see my report on page 33 and I'm going to speak to a couple pieces there but also

[1:33:48] Voice 7: make some other comments. I would like to just start off my session by acknowledging

[1:33:56] Voice 7: my colleagues and staff for their good work, not just now but over the last two or three months.

[1:34:03] Voice 7: we're not ones to say things are particularly tough but we're into our second or third

[1:34:09] Voice 7: provincial state of emergency and all the downstream effects associated with that and

[1:34:12] Voice 7: the impacts on community and other and I appreciate all of our staff for the good

[1:34:17] Voice 7: work they've done over the last number of months I'm not going to spend a tremendous

[1:34:22] Voice 7: amount of time talking about COVID specifically we you know by now you're familiar with the

[1:34:28] Voice 7: the mitigations that we've undertaken and our adaptations around this um we do have um as

[1:34:34] Voice 7: required live local trust committee meetings at which you're attending and we put processes in

[1:34:39] Voice 7: place there i'm hoping there's clarity um around what that is and i'm going to just list off some

[1:34:45] Voice 7: key points because even since we last met there has been a new mask order from the from the

[1:34:51] Voice 7: province that we have to undertake. So I will do that. But both COVID and the other implications

[1:35:00] Voice 7: associated with it provide challenge after challenge. And one of the challenges we're

[1:35:05] Voice 7: having is the implementation of a proof of vaccine mandate at the Islands Trust.

[1:35:12] Voice 7: I've written to you that's in this report here on page 33. This is not welcome. It is a challenge,

[1:35:19] Voice 7: a challenge for us challenge for the people that this will negatively affect i can't think of

[1:35:24] Voice 7: something as comparable in my lifetime where for one person it doesn't matter that much and for

[1:35:30] Voice 7: another person it matters just so much that they can it's hard for them to express it this will

[1:35:35] Voice 7: provide us some challenge in the coming months um if you have questions around it feel free to

[1:35:41] Voice 7: get in touch with me it is the appropriate thing for this organization to be doing

[1:35:45] Voice 7: and we're going to see it through um the best way possible with sensitivity

[1:35:51] Voice 7: and as much understanding as we can um the next thing i'm going to talk about is just the

[1:36:01] Voice 7: electronic meetings i'm just going to because we're undertaking these with our local trust

[1:36:05] Voice 7: committees and there's been um actually some of the the writing by the province was confusing

[1:36:12] Voice 7: using so in summary we are hosting in-person meetings we are obligated to have in-person

[1:36:20] Voice 7: meetings and we want to have in-person meetings the process by which we're doing it is vested in

[1:36:30] Voice 7: the people sitting at the front of the room and that is the vice chairs we're testing a model or

[1:36:37] Voice 7: a process where the vice chairs bring this equipment this highly sophisticated equipment

[1:36:42] Voice 7: equipment, set it up so that we can broadcast and live stream and perhaps one day have fully

[1:36:49] Voice 7: back and forth integrated live meetings. So we're testing that process. This is the six-month

[1:36:58] Voice 7: testing process to see if it works. And if you ask me right now from the feedback I'm getting,

[1:37:02] Voice 7: you know, we're just getting past the line. This is a 66% success process. And I don't think we

[1:37:10] Voice 7: We can say that we've got this nailed despite everybody's best efforts.

[1:37:13] Voice 7: It is a challenge on those particular people to pull this together because it's it's we're asking a lot.

[1:37:21] Voice 7: It's beyond the job description at this point. There are other avenues and we'll investigate them right now.

[1:37:28] Voice 7: We're testing out this process. So your patience and your feedback is very, very important.

[1:37:35] Voice 7: We're amending your meeting procedures bylaws so that you can host electronic meetings.

[1:37:39] Voice 7: but electronic meetings and the regulations are for your benefit as elected officials they're not

[1:37:45] Voice 7: necessarily for the public's and what i mean by that is we will always need to have a public place

[1:37:52] Voice 7: for the public to gather to see and hear our proceedings so the notion that we would just

[1:37:59] Voice 7: have a meeting that's completely electronic is not a functional notion as it stands right now so

[1:38:05] Voice 7: So as David was briefing EC earlier, all of your meeting procedures bylaws in the new year

[1:38:12] Voice 7: will be amended as quickly as possible. To that end, unless there is some very obvious emergency,

[1:38:20] Voice 7: we cannot quickly decide to have special meetings in the absence of regular meetings.

[1:38:26] Voice 7: Our default is having live in-person meetings. I'd like to turn your minds to another developing

[1:38:36] Voice 7: piece of work that I would have included in my remarks here if the timing had been right and

[1:38:44] Voice 7: that is there's been a series of bills passed by the legislature and I'll draw bill 26 you see here

[1:38:53] Voice 7: it's somewhat summarized on page 34 and I take there's some commentary earlier around the

[1:39:01] Voice 7: the island's trust act amendments indeed that has been work it's not since the dawn of time

[1:39:06] Voice 7: it feels like it but it was the it was an act we it turns out there's proof that we can ask

[1:39:12] Voice 7: and we can achieve an amendment to the allen's trust act and we've achieved it that initial

[1:39:18] Voice 7: list last term had 20 or 21 items on it and we persevered for these four or five and i think some

[1:39:25] Voice 7: of these are quite fundamental and probably we should discuss those in a more um with some more

[1:39:30] Voice 7: discrete reporting certainly you're going to be living them as we move into the future particularly

[1:39:35] Voice 7: around decisions do you want to delegate some authorities to staff do you want to realize some

[1:39:40] Voice 7: efficiencies associated with those kinds of opportunities that uh the various bylaw procedures

[1:39:47] Voice 7: um you know the provision of education funding for environmental matters these are things that

[1:39:52] Voice 7: are going to be part of the ltc lives as we move forward so i'm glad that this has happened and i'm

[1:39:58] Voice 7: glad it's proof that we can do it not as probably as full as we thought it would be um a number of

[1:40:04] Voice 7: years ago, but that's happened. So that was Bill 26. But even more important, I would suggest is

[1:40:10] Voice 7: Bill 18, which is identifying Indigenous peoples as protected against discrimination in BC Human

[1:40:15] Voice 7: Rights Code. And Bill 29, which amends the Interpretation Act to clarify provincial laws

[1:40:22] Voice 7: to uphold the rights of Indigenous people. This is a significant piece of work. I'll let you know

[1:40:29] Voice 7: that we're of course a local government have local government powers and you make decisions

[1:40:34] Voice 7: that are certainly going to be the interpretation act is certainly brought to bear on some of those

[1:40:40] Voice 7: decisions we're going to be doing some more work and getting some more legal advice and how we can

[1:40:46] Voice 7: best support you and honor this legislation but the interpretation act is interpreted across all

[1:40:52] Voice 7: these different legislations and I think that this is a sort of a signal moment that demonstrates

[1:40:59] Voice 7: um DRIPA this is now some of the machinery of DRIPA is starting to come out um you know

[1:41:08] Voice 7: the act itself the interpretation act is to provide guidance and assistance for the

[1:41:13] Voice 7: interpretation of laws where their meaning is not clear and this amends the interpretation

[1:41:19] Voice 7: act to make clear that all provincial laws uphold and do not diminish the rights of

[1:41:23] Voice 7: indigenous peoples protected under section 35 of the Canadian constitution and as I bring

[1:41:29] Voice 7: some of this, as I promised you, we'll be doing some more work and getting some good thinking

[1:41:34] Voice 7: back to you as you make your decisions. I'll point out that if we look at a couple of our

[1:41:41] Voice 7: mechanisms, development permits, variance permits, mechanisms that haven't traditionally included

[1:41:50] Voice 7: discussions with First Nations peoples around land use decisions, the Islands Trust over the

[1:41:55] Voice 7: last couple of years has started to do this work before the Interpretation Act was in place,

[1:41:59] Voice 7: meaning in several our jurisdictions we do refer information associated DPS to

[1:42:05] Voice 7: nations to see if there's impact so this is I'm suggesting this is continuation

[1:42:10] Voice 7: of that work sorry I'm just gonna have a quick drink I'm in my little tent here

[1:42:18] Voice 7: bear with me and if I do it this way I could dribble so got away with it that

[1:42:26] Voice 7: time the other point I'd like to make around them our ongoing reconciliation

[1:42:33] Voice 7: reconciliation efforts is that we're constantly looking at how we can do things better. And when

[1:42:39] Voice 7: we see we have challenges, addressing those challenges. And I can tell you that we are

[1:42:44] Voice 7: getting responses from nations back, both from the policy statement, on LTC issues, on official

[1:42:50] Voice 7: community plans. The investment that we're making, I would consider is bearing fruit.

[1:42:57] Voice 7: Not to be wandering around congratulating ourselves, but I think this is a good place

[1:43:03] Voice 7: of opportunity. There are challenges with some of our internal communications. As we work to

[1:43:09] Voice 7: externally communicate and talk with nations and figure out how they want to communicate with us

[1:43:15] Voice 7: on their terms, we have to figure out better to communicate within the trust. And what does that

[1:43:23] Voice 7: mean? If we're speaking with a nation and it's on a federal issue, it's on the policy statement or

[1:43:29] Voice 7: or some large climate change or something like that,

[1:43:31] Voice 7: and they wish to discuss with us,

[1:43:32] Voice 7: we can send a member, the chair of the Islands Trust

[1:43:36] Voice 7: and some senior staff to have a conversation.

[1:43:38] Voice 7: But that conversation could move into OCP matters

[1:43:42] Voice 7: in a given local trust area.

[1:43:44] Voice 7: How do we incorporate the trustees

[1:43:47] Voice 7: into those conversations when we have some

[1:43:49] Voice 7: of the limitations that exist, meaning the quorum rule?

[1:43:53] Voice 7: How do we bring LTCs and trustees into those conversations

[1:43:58] Voice 7: when the three of you are sitting there as a public deciding body.

[1:44:03] Voice 7: We're aware of that.

[1:44:04] Voice 7: We'll be working that through over the next,

[1:44:07] Voice 7: and I think there's going to be a range of options available to us,

[1:44:10] Voice 7: both in reporting pre and reporting post,

[1:44:13] Voice 7: and looking at how we can have meetings that satisfy all the participants involved.

[1:44:20] Voice 7: Lisa and I talked about this issue a good deal,

[1:44:23] Voice 7: and we will continue to do so until um until we uh find ourselves a good place to move forward

[1:44:31] Voice 7: um i've got a couple more matters i want to thank you all for the session we had last trust council

[1:44:43] Voice 7: on tree cutting authority and i um that session was part of determining trust councils for lack

[1:44:51] Voice 7: lack of a better word, brand, or interest, what the trustee's interest is, you know, collectively

[1:44:59] Voice 7: expressed around that authority. And from that to assist us in building that argument and having

[1:45:05] Voice 7: those discussions with the province and the ministry. And I want to thank you. That was a

[1:45:10] Voice 7: robust conversation. All of those sessions have been recorded and are on the website. If you want

[1:45:15] Voice 7: to go through each of those four hours, I've only gone through them three times each myself.

[1:45:21] Voice 7: You might just want to go through each of them once, but nevertheless, that's a fine Sunday

[1:45:27] Voice 7: afternoon. I did go through those and collate some of that material and provide some initial

[1:45:34] Voice 7: reporting to Executive Committee, and I want to summarize for you right now what I took from that.

[1:45:39] Voice 7: And certainly that reporting can come back to you, and I'd like to do it in combination with

[1:45:44] Voice 7: our next discussions with the Ministry if we can get them between now and December.

[1:45:47] Voice 7: I was very confident of that two or three weeks ago, but many of the people we deal with are dealing with the weather situation in the current provincial state of emergency, because as you can see, they're providing orders and emergency acts out on a continuous basis.

[1:46:03] Voice 7: So, I will summarize to say the following from those discussions, and that is, what is the problem?

[1:46:14] Voice 7: The most identified concern expressed by trustees is the development of residential lots through the region and the related clearing of trees with limited consideration for ecosystem health, erosion, windthrow, stream health, or other impacts of land disturbance.

[1:46:29] Voice 7: What would be the focus or primary reasons to adapt such a tree cutting authority?

[1:46:33] Voice 7: The most expressed reason for wanting this authority is to provide contiguous forest cover, maintain healthy forest biodiversity, and specifically maintain the Coastal Douglas fir zone.

[1:46:44] Voice 7: It was not an exercise from trustees in protecting special areas or one area over another.

[1:46:51] Voice 7: It was a continuous process that was almost unanimous.

[1:46:57] Voice 7: That was borne out in the specific areas question.

[1:47:01] Voice 7: The exemptions were quite similar.

[1:47:04] Voice 7: What action should the trust focus upon if they wish to continue with addressing land disturbance and forestry health?

[1:47:10] Voice 7: One, education.

[1:47:12] Voice 7: Education of landowners came up from trustees as a very, no matter what we do, there's got to be that element baked into it.

[1:47:20] Voice 7: And the majority of trustees who participated appeared to support the development of a tree cutting bylaw for consideration in their local trust area.

[1:47:28] Voice 7: Focused on land development and land disturbance.

[1:47:32] Voice 7: That being said, there's not unanimity, and a strong point was made that each of local trust area needs to determine its own fate with regards to this and how it goes forward, but that the majority of trustees would have an interest in having the option of doing this.

[1:47:51] Voice 7: So to that end, I've reached out to the ministry to have some conversations about that, and I'll report to you as soon as there's more to report.

[1:47:57] Voice 7: and then the last item i'm going to speak to is um elections in the election cycle we're a little

[1:48:06] Voice 7: bit um less than a year out as you're all aware and we're beginning the preparations for the

[1:48:11] Voice 7: elections which are yet less than a year away and not the least of which is um getting into

[1:48:18] Voice 7: agreements or refining agreements with regional districts that conduct the elections i'm nervous

[1:48:23] Voice 7: i'll tell you why i'm nervous carmen teal's probably not going to be there to do all this work

[1:48:29] Voice 7: because Carmen's going to be leaving the trust between now and that point.

[1:48:36] Voice 7: Unless it's just too sad for her to let the election go by, oh no, she's confirming that

[1:48:43] Voice 7: she should be able to make it. So that's the first piece of administrivia and I would like

[1:48:49] Voice 7: to thank Carmen for many an election conducted with very, I can't think of a recount, I can't

[1:48:55] Voice 7: think of um any of our election administration that hasn't gone just as it should um but further

[1:49:08] Voice 7: thoughts are not only the administering the elections but providing trustees the public

[1:49:13] Voice 7: committees and council orientation and so people are fully informed as we move into the cycle

[1:49:18] Voice 7: um i'm going to survey you and ask you how you felt your orientation and onboarding process went

[1:49:25] Voice 7: and claire and i were speaking about this earlier maybe claire you'd have better words than i would

[1:49:29] Voice 7: if you could just briefly describe uh the project that we have contemplated yeah i

[1:49:41] Voice 25: refuse okay

[1:49:43] Voice 25: uh thank you ceo yes we're um we are anticipating creating a video um in advance of the election um

[1:49:53] Voice 25: nomination process casually at the moment titled so you want to be a trustee that would then provide

[1:49:59] Voice 25: information about the various responsibilities and duties of an island's trust trustee so that

[1:50:03] Voice 25: people who want to run for office could then have some you know and we're thinking of doing it and

[1:50:08] Voice 25: again open to your ideas and feedback in not using the humor in the policy statement video but that

[1:50:13] Voice 25: same storyboard kind of approach so it's casual and inviting and not threatening that would then

[1:50:19] Voice 25: provide just basic facts about being a trustee. I reflect one term we had a trustee elected who

[1:50:23] Voice 25: didn't really know about trust counsel had really run just for the LTC so wanting to prevent that

[1:50:28] Voice 25: and help people understand the full breadth of the organization before they run for office

[1:50:34] Voice 25: in addition to other supplementary materials, but that would really be the highlight.

[1:50:41] Voice 7: So that could be one product and there may be others. So we will survey you and you can give

[1:50:48] Voice 7: us your opinions as we move forward. So with that, Mr. Chair, that takes me through my CAO report on

[1:50:54] Voice 7: pages 34 and 33 to 35 and also just my introductory remarks.

[1:51:03] Voice 14: Thank you very much. Are you prepared to

[1:51:04] Voice 14: take questions of course okay any uh question i'm just going to ask on screen actually i'm going to

[1:51:10] Voice 14: mix it up a bit any other electronic participants if you raise your physical hand if you'd like to

[1:51:16] Voice 14: speak to uh have a question not seeing anything and if i'm not seeing anything shout out if i'm

[1:51:24] Voice 14: not seeing you for some reason no looks like we're good so in the room here anybody have any

[1:51:29] Voice 14: any questions for the CAO? Well, look at that. Everything is answered. Perfect. Okay. Thank you,

[1:51:38] Voice 14: CAO Hotson-Pillard, for your report. You know, it doesn't matter how many times you ever run

[1:51:45] Voice 14: council or go through an agenda and work an agenda and filter things out. There's always

[1:51:49] Voice 14: new ways of looking at things. And so now the next item on our agenda, of course, is the Trust

[1:51:54] Voice 14: Council follow-up action list. And on that follow-up action list, it's there for information,

[1:52:00] Voice 14: but it's also there for discussion but of course we're presenting this follow-up action list to you

[1:52:05] Voice 14: before each of the area directors have had an opportunity to do that reporting which will come

[1:52:11] Voice 14: in the sections of the agenda later but obviously at this juncture the CAO may be able to field

[1:52:18] Voice 14: appropriately field questions on the follow-up action list but I'm going to look to you CAO

[1:52:23] Voice 14: for advice and should we just go around through the follow-up action list department by department

[1:52:29] Voice 14: prior to them having reported in their areas?

[1:52:32] Voice 7: I don't think we should.

[1:52:33] Voice 14: Thank you.

[1:52:33] Voice 7: I think I can just briefly speak to my items.

[1:52:36] Voice 7: If there's any holdover and then anyone,

[1:52:39] Voice 7: any trustee can ask any question

[1:52:42] Voice 7: regarding the follow-up action list.

[1:52:43] Voice 7: And then we just parse the answers out.

[1:52:47] Voice 7: I think that's more effective than going through one by one

[1:52:49] Voice 7: through each of these.

[1:52:51] Voice 7: And indeed, each of the directors can get a chance,

[1:52:53] Voice 7: a focus chance to speak later on

[1:52:55] Voice 7: where we could return to a particular work item.

[1:52:58] Voice 7: in

[1:53:01] Voice 14: their areas later on so so a question for the CAO on his follow-up action report I'll go to

[1:53:07] Voice 14: Deb Morrison I

[1:53:12] Trustee Morrison: actually have a question sort of across the list a general question about it

[1:53:17] Trustee Morrison: I noticed when I looked at the list that trust area services has 14 items I know all items are

[1:53:25] Trustee Morrison: not equivalent in terms of workload but I noticed that and I know that there have been staffing

[1:53:31] Trustee Morrison: challenges in that space just in terms of like capacity but i'm wondering if you can um just

[1:53:39] Trustee Morrison: speak to the general issue of how to move through the follow-up action list given workload across

[1:53:46] Trustee Morrison: the area and or is this a in-camera conversation i think there's like a just it's more of a general

[1:53:50] Trustee Morrison: conversation that i'm quite a question i have for you uh

[1:53:57] Voice 7: the deeper discussion around that probably

[1:54:00] Voice 7: would be in Camrock. Trust Area Services is, you know, it's a demonstrated importance to the trust

[1:54:09] Voice 7: is by the length of the list that we see here. Everything, you know, if I might suggest when I

[1:54:17] Voice 7: first came to the trust, my interest was in adding to everybody's list, let's get more and more

[1:54:23] Voice 7: things done. And then I find myself at every executive committee meeting or something else,

[1:54:28] Voice 7: it's a win if we get through the meeting and something else hasn't been added to the list

[1:54:32] Voice 7: because it's oversubscribed. That being said, the team is whole for the most part,

[1:54:40] Voice 7: except for communications. Communications is, I'm going to recommend at some point,

[1:54:48] Voice 7: the Islands Trust really takes on the notion of communications as a core, almost sub-ministry

[1:54:55] Voice 7: inside this organization that touches all of them much like our reconciliation work is now like a

[1:55:02] Voice 7: core piece of the work that touches all the different pieces of work it's not resourced

[1:55:06] Voice 7: well enough at the islands trust some of the policy statement ups and downs and how we're

[1:55:15] Voice 7: moving through that process would benefit from a more enhanced communications process and

[1:55:23] Voice 7: and engagement. And so I think that that is the future of the trust is to invest in those areas

[1:55:29] Voice 7: as we move forward, and it's going to make everyone's life easier. And in particular,

[1:55:33] Voice 7: an area that I'm noticing is that communications for local trust area projects ends up laying at

[1:55:42] Voice 7: the feet of a trustee or a planner, and really that's not their job. The communications around

[1:55:47] Voice 7: around a significant or complex matter other than its legislative elements to communicate that well

[1:55:55] Voice 7: to citizens and I think there's a gap there that we can invest in so otherwise yeah you're a good

[1:56:03] Voice 7: administrator if you have few things on your list and everyone else has lots on theirs so my six are

[1:56:09] Voice 7: are kind of okay and the other thing I would say is the big projects and we're going to talk about

[1:56:16] Voice 7: the strategic plan is the work we're doing are just huge pieces of work. Freshwater strategy

[1:56:22] Voice 7: that's going to be the next 10 or 15 years of the trust, climate change policy, the strategic plan.

[1:56:28] Voice 7: We happen to have four or five very large initiatives that we're undertaking, which is

[1:56:33] Voice 7: taking up a lot of that time.

[1:56:38] Voice 14: Okay, thank you, CAO. Are there any other questions either directly

[1:56:43] Voice 14: for the CAO and the follow-up action list or more broadly on the bigger list, keeping in mind that

[1:56:47] Voice 14: that the directors will be reporting to us later.

[1:56:50] Voice 14: Anybody in the room, not seeing anything,

[1:56:52] Voice 14: anybody online, not seeing hands up.

[1:56:57] Voice 14: So then that said, then I'm going to suggest

[1:57:00] Voice 14: we received the trust council follow-up action list

[1:57:05] Voice 14: as presented.

[1:57:06] Voice 14: And certainly then maybe there'll be opportunity

[1:57:09] Voice 14: for asking more specific questions of the directors

[1:57:11] Voice 14: when we get to their sections on the agenda.

[1:57:14] Voice 14: So the next big item here on page 45

[1:57:17] Voice 14: of our agenda is the annual strategic plan update and the CAO is going to kick that one off thank

[1:57:25] Voice 14: you sir thank you Mr. Chair

[1:57:28] Voice 7: so from page 45 trustees through 61 no I think we get to 73

[1:57:36] Voice 7: so this is a slightly more robust reporting than you then you get once a year I try and provide

[1:57:43] Voice 7: you more of a narrative associated with the progress of the strategic plan um and it's i

[1:57:48] Voice 7: think this is timely as well we're we're three years in two years of specific effort on the plan

[1:57:53] Voice 7: because the first year we were in the process of adopting it and you see in this report i've

[1:57:58] Voice 7: provided a few reminder cues around that process and ultimately the adoption of the plan with the

[1:58:05] Voice 7: key themes of reconciliation climate change housing access and affordability marine and

[1:58:09] Voice 7: and freshwater protection and communications.

[1:58:12] Voice 7: Those were baked into this plan

[1:58:14] Voice 7: and we've had three significant amendments,

[1:58:17] Voice 7: the inclusion of forest protection based projects,

[1:58:20] Voice 7: the inclusion of a governance review process

[1:58:22] Voice 7: for the Islands Trust

[1:58:24] Voice 7: and the inclusion of Trust Council review

[1:58:26] Voice 7: of its policies and procedures, which is gonna follow.

[1:58:29] Voice 7: We've got a couple of policies for review,

[1:58:33] Voice 7: just even in this meeting right here.

[1:58:36] Voice 7: What I'm here to tell you is,

[1:58:38] Voice 7: and if you'll cast your minds back when this was adopted to probably too much was adopted

[1:58:45] Voice 7: to um into into one plant but i think it was um it narrowed the field of focus from our some of

[1:58:56] Voice 7: our previous strategic efforts into these four or five key areas so that was certainly progress

[1:59:01] Voice 7: It's a combination of discrete items and longer term pieces, and they are, you know, if your calling card is this is an investment in these in reconciliation, climate change and these other elements for the future.

[1:59:18] Voice 7: So I would say if you look across the 30 or so items here, there is modest progress.

[1:59:24] Voice 7: I think most of these items will be advanced by the end of term.

[1:59:32] Voice 7: It is preparatory, as I've said, and it sets the stage for the next term to adult bylaws in support of this work.

[1:59:37] Voice 7: And you will remember one of the themes was we were to do work within our authority.

[1:59:44] Voice 7: And our most obvious expression of our authority is through a land use bylaw.

[1:59:50] Voice 7: And that we had to actualize our land use bylaws by amending our policy statement to a degree that you think is appropriate.

[1:59:58] Voice 7: And based on input.

[2:00:00] Voice 7: from nations ministries and the public and that those would then be adopted through the model

[2:00:08] Voice 7: you'll see that the words model bylaw is inside this strategic plan in three or four different

[2:00:13] Voice 7: areas and we talked about measurability and does anyone remember me saying nine out of 13

[2:00:20] Voice 7: does that concept resonate so that was in that discussion is there's no point in having a model

[2:00:27] Voice 7: of bylaw that's that if if we're talking about a significant um development permit area let's

[2:00:34] Voice 7: say coastal douglas for for trust council to have a strategic plan and have that be realized with

[2:00:39] Voice 7: say two to three um local trust areas adopting those things and that um nominally we'd measure

[2:00:47] Voice 7: measure success by more than a simple majority of jurisdictions adopting those kinds of measures.

[2:01:00] Voice 7: So for that reason, in this report, I highlight a couple of those sort of omnibus or larger

[2:01:06] Voice 7: pieces in the strategic plan. I point you to 3.2, amendment of OCPs and land use bylaws to

[2:01:12] Voice 7: foster climate change, including the CD zone for shore and groundwater and other elements inside

[2:01:17] Voice 7: that plan are all those specific pieces. We've done the CDF mapping. We'll get to the eelgrass

[2:01:24] Voice 7: mapping. So we'll have some of those building pieces. And whether 3.2 is realized, it won't

[2:01:30] Voice 7: be realized this term, but it'll be handed off to another term for consideration. And finally,

[2:01:37] Voice 7: I would say measurability and performance management always has to be top of mind with

[2:01:44] Voice 7: with these and we haven't traditionally done,

[2:01:47] Voice 7: we do have performance management.

[2:01:50] Voice 7: We report out at committees,

[2:01:52] Voice 7: our committees have functioned very, very well,

[2:01:54] Voice 7: I would suggest compared to perhaps previous committees

[2:01:59] Voice 7: where they're taking on that work

[2:02:00] Voice 7: and reporting to trust council

[2:02:02] Voice 7: and there are eyes on the continuous eyes on this work.

[2:02:07] Voice 7: So we're undertaking performance management,

[2:02:11] Voice 7: But we have not grasped well measurability at the Islands Trust.

[2:02:16] Voice 7: And one of the challenges we have, we do in discrete projects, website, you know, the secretariat function.

[2:02:24] Voice 7: We can put those in place and, you know, they weren't there before and now they are.

[2:02:29] Voice 7: They have to be tended, improved and maintained.

[2:02:30] Voice 7: But if you have a jurisdiction like ours, or one of the challenges we have is, unlike other local government-like authorities, who have an array of interests, we have the mandate of the Allen's Trust as the signpost by which we make a lot of our decisions, or most of our decisions.

[2:02:54] Voice 7: decisions so if we're going to do some work around eelgrass do we have or the cdf zone or anything

[2:03:01] Voice 7: primary science that says these decisions here will reflect in a specific measurable circumstance

[2:03:07] Voice 7: some years into the future we have not got that and we haven't invested in that and in some areas

[2:03:16] Voice 7: we will not be able to i don't know if there's hard science on the use of development permits

[2:03:21] Voice 7: permits and their specific outcomes associated with ecosystem protection, no matter what

[2:03:29] Voice 7: jurisdiction you're in. But there's a common sense element to some of this. And we heard

[2:03:34] Voice 7: expressions today, even on Galliano, where there's a development permit area, there's some sort of

[2:03:41] Voice 7: activity going on. And it turns out that should have been a development permit area there and

[2:03:45] Voice 7: for good reason. So I'm actually quite interested in the governance review and whether they will

[2:03:53] Voice 7: have some insight into the breadth of our mandate and whether we can take some of those, take that

[2:03:59] Voice 7: breadth and reduce it down to some measurability for where it's appropriate and build that into

[2:04:07] Voice 7: the culture of the trust moving forward. So really I'd respond to questions around the strategic

[2:04:12] Voice 7: plan. I'll continue to provide you a more enhanced reporting during this last year because you're

[2:04:17] Voice 7: out speaking to citizens as as you discuss you know what's gone on in the last two or three

[2:04:21] Voice 7: years what works going forward obviously the policy statements the and uh uh its legislative

[2:04:27] Voice 7: fate is is tied to the strategic plan it's um its passage and and modernization is represented

[2:04:34] Voice 7: strongly within the strategic plan process so um we're embarking on an engagement strategy starting

[2:04:41] Voice 7: starting next week. And we'll look forward to see what positive outcomes we get from that

[2:04:47] Voice 7: and what feedback we get from all of the people and organizations and governments that I mentioned

[2:04:52] Voice 7: earlier, hopefully to affect a good outcome. So with that, I'd respond to any questions around

[2:04:58] Voice 7: the strategic planning process. And you can anticipate something similar coming up in the

[2:05:03] Voice 7: next year.

[2:05:06] Voice 14: Thank you very much, CAO. So the CAO captured items 4.2.3 and then, of course,

[2:05:13] Voice 14: the quarterly report at 4.2.4 on pages 45 to 73 of our agenda. So are there any questions

[2:05:20] Voice 14: for the CAO on either of those items? And I'll acknowledge Alex Allen, Hornby Allen.

[2:05:29] Trustee Allen: Thank you, Chair. Yeah, I always bring this up, but it's, once again, we have not developed a

[2:05:35] Trustee Allen: comprehensive strategy for seeking additional funding from the province and i was just wondering

[2:05:39] Trustee Allen: is this something that has to be a motion from trust council or why why do we keep one why is

[2:05:46] Trustee Allen: this never you know why is there not an appetite for it or i don't know what it is or um it's just

[2:05:51] Trustee Allen: what's the point it's never going to happen or i'm just wondering would uh seeking a consultant

[2:05:56] Trustee Allen: in this area or like where would we go with this is there any possible direction at all

[2:06:01] Trustee Allen: all thought about asking for more funding from the government well

[2:06:07] Voice 7: i i thank you for the question

[2:06:08] Voice 7: and i can respond to the current circumstance and actually um this item or a strategy to

[2:06:17] Voice 7: realize it was part of my discussions with cao during my performance and that is um coming up

[2:06:23] Voice 7: with um a um a strategy associated with this because this is a long standing item um that

[2:06:31] Voice 7: that comes up on a significant basis.

[2:06:34] Voice 7: As of March, 2020, there's been very little contemplation

[2:06:39] Voice 7: of extra funding for our organization

[2:06:44] Voice 7: since starting this conversation

[2:06:47] Voice 7: in the COVID area hasn't gone well.

[2:06:51] Voice 7: And I would suggest that the adaptations required

[2:06:58] Voice 7: for the current climate change crisis

[2:07:00] Voice 7: that we're manifesting ourselves in right this second,

[2:07:05] Voice 7: and the cost to the province right now are fairly significant.

[2:07:11] Voice 7: This isn't a topic, I think, that's going to be successful in the short term.

[2:07:19] Voice 7: The development of a strategy for a future time would be of value.

[2:07:24] Voice 7: It has not received a significant amount of work.

[2:07:28] Voice 7: There have been preliminary discussions between the Conservancy

[2:07:31] Voice 7: and executive committee around it,

[2:07:34] Voice 7: and um i i simply haven't moved on it enough to be able to report to you anything else

[2:07:41] Voice 7: thank

[2:07:44] Voice 10: you cao um in the room here i'll recognize dan rogers thank

[2:07:58] Voice 12: you i'm sorry

[2:07:58] Voice 12: no

[2:07:59] Voice 5: no not you i think it was the cao anyway whatever i needed i needed someone to turn

[2:08:06] Voice 5: theirs off um thanks uh mr co and i can confirm that you know we were starting that strategy work

[2:08:13] Voice 5: and when COVID hit and the world turned upside down.

[2:08:21] Voice 5: My question is, actually I have a question.

[2:08:23] Voice 5: My question is, thank you for identifying the fact

[2:08:26] Voice 5: that one of the things we haven't identified

[2:08:31] Voice 5: and done very well is the sort of measuring of our successes.

[2:08:34] Voice 5: And I just wonder, is that just a resourcing

[2:08:38] Voice 5: or making a priority?

[2:08:39] Voice 5: Is that the reason that we haven't done it?

[2:08:41] Voice 5: or it's because we do stuff and then and uh it seems like knowing what to do with it like the

[2:08:50] Voice 5: cdf study or knowing what to do is sometimes a little more amorphous and is that just simply

[2:08:56] Voice 5: because we haven't made that the priority and and resourced it properly in order to figure out how

[2:09:01] Voice 5: to how to take that data that we collect and move it forward um it's it's just a question as to what

[2:09:09] Voice 5: what your view is on that thanks oh

[2:09:19] Voice 12: okay

[2:09:20] Voice 7: thank you very much um uh it's not baked in to the we have

[2:09:28] Voice 7: so many decision makers and there isn't agreement on the three or four things that we really need

[2:09:35] Voice 7: to focus on and even once we've done that some of those will lend themselves to quote-unquote

[2:09:41] Voice 7: measurability and some won't some of our interim steps of we can't be tasked or it can't be

[2:09:50] Voice 7: downloaded on us to reconsider every element of everything meaning we trust that a development

[2:09:56] Voice 7: permit which is that you know one of the two or three primary tools that we're allowed is an

[2:10:01] Voice 7: effective tool right we have we're not going to be able to do primary science around the use of a

[2:10:09] Voice 7: development permit we're going to have to trust that using a development permit or using our

[2:10:13] Voice 7: zoning authority to the best way possible is the tool available to us and in specific instances

[2:10:20] Voice 7: we'll have a chance at measurability so it's it's a combination of finding robust measurable

[2:10:28] Voice 7: criteria in the things that lend themselves to that and making those a priority in our decision

[2:10:36] Voice 7: making as as we move forward um including the downstream of costs associated with something

[2:10:42] Voice 7: um you know when we look at the tree cutting bylaw we are down a road we're down a road and

[2:10:49] Voice 7: um i think anyone here could describe how that road could be beneficial

[2:10:53] Voice 7: um in depending upon how it's applied we haven't got future costing associated with that and we

[2:11:02] Voice 7: We haven't got measurability criteria that 10 years from now we'd be able to look back on.

[2:11:09] Voice 7: And the other part is because the environment or impacts the environment is a primary decision-making factor or the primary decision-making factor as we're moving forward making these decisions, they're necessarily long-range decisions.

[2:11:26] Voice 7: So we need data that we can track over a long period of time.

[2:11:31] Voice 7: So it's a lot of reasons.

[2:11:32] Voice 7: I don't think it's a resourcing question. I think it's picking those projects and deciding to get some of that primary work first and then moving forward.

[2:11:48] Voice 10: Okay, thank you,

[2:11:49] Voice 14: CAO. You're done with your answer there. Hopefully that was helpful.

[2:11:53] Voice 14: So I've got Paul Brent next, and then Deb Morrison and Laura Beshaken. Paul Brent, over to you, Saturna Island.

[2:11:59] Voice 31: Just an observation in the last nine years, we've talked a lot about how little the province funds the Islands Trust.

[2:12:07] Voice 31: as a percentage of what they used to. And it's a disgrace right now. And it's obvious that

[2:12:12] Voice 31: there's no appetite amongst staff to pursue that because their perception that it won't be

[2:12:19] Voice 31: successful. I'm wondering, is it time for this to become a political thing and for trustees,

[2:12:27] Voice 31: trust counsel to band together and to make a pitch to the minister, to the premier for that matter,

[2:12:36] Voice 31: in respect of just how poorly they've done at keeping us funded.

[2:12:42] Voice 31: So that's just a, it's a thought out there

[2:12:45] Voice 31: because clearly there's no appetite at the staff level

[2:12:51] Voice 31: for what they perceive is going to be a losing case.

[2:12:54] Voice 31: Maybe it's time for political action.

[2:12:57] Voice 31: That's not what the CAO said.

[2:12:58] Voice 31: And

[2:12:59] Voice 5: I don't think he should misinterpret that publicly.

[2:13:01] Voice 5: Well,

[2:13:04] Voice 31: what I heard is that it's unlikely to be successful. And that's a reasonable thing. So what I'm saying is, and I'm saying it over the last nine years, is that there's been a reluctance because of a perceived lack of success.

[2:13:20] Voice 31: And I can understand why staff might not want to put resources towards something that doesn't have a high probability in their view.

[2:13:30] Voice 31: I think if trustees are interested in it, then it should be a political push.

[2:13:35] Voice 31: That's my thought. Thanks.

[2:13:43] Voice 14: CAO Hotson-Piller, I might formulate a response myself.

[2:13:49] Voice 14: I

[2:13:50] Voice 7: think that there are some excellent elements in that suggestion.

[2:13:53] Voice 7: question and um very much that this should be a governance led process and that you you would

[2:14:04] Voice 7: need strategic where where staff can assist you is getting you good strategic advice not even

[2:14:10] Voice 7: necessarily from staff but to ensure that you get um whether it's people who can lobby on your behalf

[2:14:16] Voice 7: someone who can know the mechanisms associated with government in a way that's um but if you

[2:14:21] Voice 7: want to go all in on it i think that uh much of what trustee brent except for the part about me

[2:14:27] Voice 7: um is a good suggestion and worthy of being built into a future strategy thank you

[2:14:38] Voice 10: okay thank you ceo

[2:14:39] Voice 14: um i'm now going to go to deb morrison laura boucher and sue allen fast

[2:14:45] Trustee Morrison: thank you um so quite a few things came up today around communications and i just want to name a

[2:14:52] Trustee Morrison: question related to communications for what you were talking about, about measurement.

[2:14:58] Trustee Morrison: So I'm wondering what options we might have or have been tried already in the trust around

[2:15:08] Trustee Morrison: collaborating with surrounding universities or non-profit organizations that are engaged in some

[2:15:14] Trustee Morrison: of the work that we're also engaged in to do defining of some of these measurements to do

[2:15:22] Trustee Morrison: creation of some of the communication notes and materials that we need as trustees and that we

[2:15:28] Trustee Morrison: need in our communities to be able to communicate about some of these complex issues we're facing

[2:15:33] Trustee Morrison: and I'm wondering if there's ways that we can do some collaborative efforts I literally like

[2:15:38] Trustee Morrison: as an academic myself I can see like 10,000 doctoral dissertation dissertations in the trust

[2:15:43] Trustee Morrison: and I just I wonder if like there are opportunities that we could foster and if they haven't tried

[2:15:50] Trustee Morrison: before or if that's just very complicated in some way i

[2:15:57] Voice 7: think that's uh you know i probably haven't

[2:16:00] Voice 7: been able the trust to see the whole breadth of that over time um i don't know if claire has some

[2:16:05] Voice 7: insights claire would probably be our our lead contact with many of those agencies i can tell

[2:16:09] Voice 7: you through our reconciliation efforts and the efforts of lisa and claire and others um we're

[2:16:15] Voice 7: starting to get some academic institutions interested in the work that we're doing

[2:16:17] Voice 7: associated with that and i've received some calls around it i think exactly what you're

[2:16:22] Voice 7: talking about should be a strategic direction of the islands that should be on the strategic plan

[2:16:27] Voice 7: is um a program of measurability um of the islands trust and picking and planning that in a way and

[2:16:35] Voice 7: having that built in as a specific project as opposed to tagged on to the back of a variety

[2:16:41] Voice 7: of different projects and um in doing that you would then be able to outreach to some of these

[2:16:48] Voice 7: these institutions to see because we don't want to be drinking out of a fire hose we'd have to do

[2:16:53] Voice 7: that in a um in a specific way but i think that that itself could be a potential project of the

[2:16:58] Voice 7: islands trust that being said we have not been successful in our climate change criteria project

[2:17:03] Voice 7: this year we i think had twenty thousand dollars um associated with it we can't afford to be primary

[2:17:10] Voice 7: science providers in many areas we are doing a lot of work in in water which was the number one issue

[2:17:17] Voice 7: when we went out to communities about what was their concern.

[2:17:20] Voice 7: So we can do some, but we can't go across the breadth of indicators.

[2:17:24] Voice 7: We would have to get some assistance from others.

[2:17:27] Voice 7: Would you add anything?

[2:17:28] Voice 7: Probably a lot more than, okay.

[2:17:32] Voice 7: I don't know if that's helpful or not, but that is an area of opportunity.

[2:17:40] Voice 10: Okay, thank you.

[2:17:41] Voice 10: So Laura Beshaken?

[2:17:44] Voice 17: In fact, Trustee Morrison asked exactly the question I was going to ask.

[2:17:48] Voice 17: So thank you.

[2:17:50] Voice 14: Brilliant.

[2:17:50] Voice 14: in minds think alike excellent uh sue ellen fast thank

[2:17:55] Voice 20: you chair i'm um just speaking in support

[2:17:58] Voice 20: of the work that has been ongoing at the islands trust in terms of seeking funding from the

[2:18:03] Voice 20: province um you i mean the trust programs committee or trust planning sorry planning

[2:18:08] Voice 20: committee has been doing the uh fees bylaw so we've been looking at our internal revenue streams

[2:18:14] Voice 20: right are we following our policies can we be prepared can how do we prepare for asking for

[2:18:20] Voice 20: more and more funds um we've got the governance and management review underway which is another

[2:18:26] Voice 20: way of sort of seeing whether we've we're there's anything else we can do with the funds that we've

[2:18:32] Voice 20: got and uh i would like to point to other organizations i've been looking at the ontario

[2:18:37] Voice 20: conservation authorities there's like 50 of them now that report to municipalities they have

[2:18:43] Voice 20: hundreds of conservation areas, but also duties to do with flooding, to do with water. That sounds

[2:18:52] Voice 20: very similar to some of the things that we do. They've been recently going through a political

[2:19:01] Voice 20: exercise, actually, with the province of Ontario making quite drastic changes to their legislation.

[2:19:11] Voice 20: so they've been working to try and see well how can the new regulations work anyway they get

[2:19:16] Voice 20: eight percent of their budget from the province we get two percent currently however we also get

[2:19:24] Voice 20: money as grants towards for example our freshwater strategy and things like that anyway i just wanted

[2:19:30] Voice 20: to point out that there are some other models they do some measurements as well of their

[2:19:35] Voice 20: programs, and I'm very interested in that. Anybody else has

[2:19:39] Voice 20: contacts about Ontario Conservation Authorities or other agencies that we could

[2:19:43] Voice 20: look to, that would be great. And in the budget discussion, I'm going to, or

[2:19:47] Voice 20: a future financial planning committee, I'm going to ask perhaps for

[2:19:52] Voice 20: the total number of provincial funds that come in,

[2:19:55] Voice 20: including the grants, where are we at these days? Thank you.

[2:20:00] Voice 14: Thank you very much, Sue Ellen. So that reaches the end of my speaker's list

[2:20:05] Voice 14: on this subject. So I'm going to move along on our agenda to a number of requests for decision

[2:20:13] Voice 14: that are ahead of us here. And the first one, and these are amendments to policies. So amendments

[2:20:21] Voice 14: to trust council policy 2.1.2 standards of conduct RFD on page 74 of your agenda. And

[2:20:30] Voice 14: And CAO, are you going to introduce this as I see you standing there?

[2:20:37] Voice 14: Okay, so Carmen Teal, Legislative Services Manager, we'll turn this introduction over to you.

[2:20:46] Voice 14: And adjust that microphone if you need to, to make sure that we pick up your voice.

[2:20:56] Voice 9: Is that good?

[2:20:58] Voice 21: Okay, so you had a look at this draft policy at your September meeting.

[2:21:03] Voice 21: meeting and after that meeting four trustees submitted some pretty detailed suggestions for

[2:21:12] Voice 21: changes and the policy in front of you includes most of those changes two proposed changes and

[2:21:20] Voice 21: a suggestion from trustees that weren't incorporated are on page 74 and 75 and they

[2:21:27] Voice 21: weren't incorporated because it was concluded they'd be best handled by resolution at the

[2:21:32] Voice 21: meeting with the whole group waiting in on it and all other amendments are showing us track changes

[2:21:37] Voice 21: starting on page 85 of the agenda package and just one thing to note with regard to the review

[2:21:45] Voice 21: process and the review committee and so on that starts on page 88 any discussion or reports related

[2:21:52] Voice 21: to alleged breaches can only be considered in camera if they fall under one of those provisions

[2:21:59] Voice 21: of section 90 of the community charter if they don't then the matter must be considered an open

[2:22:05] Voice 21: meeting so I think that's my introduction thank

[2:22:14] Voice 14: you so trustees as Carmen said you saw this at

[2:22:18] Voice 14: our previous meeting and there was a request for amendments and some were certainly received and

[2:22:23] Voice 14: the executive committee coordinated some of that so are there questions about this meeting procedure

[2:22:29] Voice 14: Procedure bylaw number 101,

[2:22:31] Voice 14: or are we ready to make a motion?

[2:22:34] Voice 14: So any questions?

[2:22:36] Voice 12: It's the standards

[2:22:37] Voice 14: of conduct.

[2:22:39] Voice 14: Oh, I'm sorry, go ahead.

[2:22:43] Voice 5: No, no, this is the standard.

[2:22:45] Voice 5: You said that meeting procedures bylaw,

[2:22:47] Voice 5: we're on the standard of conduct.

[2:22:50] Voice 14: Thank you, you're exactly right.

[2:22:51] Voice 14: I'm ahead of my schedule.

[2:22:52] Voice 14: 2.1.2, standard of conduct.

[2:22:58] Voice 14: Any questions?

[2:23:01] Voice 14: Okay, so I see, okay, let's start up here.

[2:23:04] Voice 14: So, Case, Sue Ellen Fast, and on the screen, any hands?

[2:23:10] Voice 14: Critchley, okay, and Johnston.

[2:23:14] Voice 14: Perfect.

[2:23:16] Voice 14: Okay, so let's start that off.

[2:23:18] Voice 14: Case Longerice?

[2:23:25] Voice 22: Okay,

[2:23:25] Voice 3: yeah, thank you, yeah.

[2:23:26] Voice 3: There's a couple minor edits.

[2:23:28] Voice 3: I don't know if you want me to just send that in separately or not.

[2:23:31] Voice 3: There's some technical edits.

[2:23:34] Voice 3: I'll go through it anyway.

[2:23:36] Voice 14: Yeah, minor edits maybe should have gone in earlier,

[2:23:39] Voice 14: earlier because of course this is a bylaw that we if potentially we want to actually adopt it or

[2:23:45] Voice 14: make a decision so if you don't mind and we'll see what Carmen has to say go ahead okay

[2:23:51] Voice 3: in section

[2:23:53] Voice 3: 1.1 and this is going over it again you always come up with new things questions anyway it says

[2:24:00] Voice 3: adhere to the trust policy is that talking about the trust policy statement just wasn't clear to

[2:24:06] Voice 3: to me whether it's referencing.

[2:24:07] Voice 3: It's capitalized.

[2:24:13] Voice 21: That was in the original policy.

[2:24:15] Voice 21: So I didn't change anything with that.

[2:24:17] Voice 21: I mean, you could interpret that as the policy statement

[2:24:22] Voice 21: and all trust council policy in general,

[2:24:25] Voice 21: and maybe take the capitalization off it.

[2:24:35] Voice 14: And you'll have to turn your mic off.

[2:24:39] Voice 3: Okay, yeah.

[2:24:42] Voice 3: I wonder, well, 2.6, we're gonna talk about later, right?

[2:24:46] Voice 3: this is a political issue that's there i'll leave that for now um 2.5 says that so we're not going

[2:24:54] Voice 3: to have to do a resolution in meeting then for any direction to staff that's my understanding

[2:24:58] Voice 3: there'll be no okay that's fair enough um this whole policy doesn't apply to staff

[2:25:07] Voice 3: is there any direction to staff elsewhere around a conflict of interest i was curious about that

[2:25:13] Voice 3: because it wasn't here before and it had been taken out.

[2:25:19] Voice 14: Carmen, do you have an answer?

[2:25:21] Voice 14: Do you understand the question?

[2:25:22] Voice 21: I'm not sure that I do, so over to you.

[2:25:24] Voice 21: Yeah, at the last Trust Council meeting,

[2:25:26] Voice 21: you asked to have any reference to staff taken out of this.

[2:25:29] Voice 21: Staff have their own code of conduct

[2:25:32] Voice 21: that they sign off on on an annual basis

[2:25:35] Voice 21: through the province,

[2:25:36] Voice 21: which covers things like conflict of interest.

[2:25:43] Voice 14: Microphone on, in case if you have another.

[2:25:45] Voice 14: Okay, not used to this.

[2:25:47] Voice 3: Yes, minor edit, trust body is sometimes capitalized and sometimes not.

[2:25:57] Voice 3: It should, you know, trust is capitalized and not body in a couple places,

[2:26:02] Voice 3: and otherwise it's always lowercase with just a minor edit.

[2:26:10] Voice 3: Section 4.4, there should be an S after the word interest.

[2:26:24] Voice 3: the interests of their own communities.

[2:26:26] Voice 3: The question around that is,

[2:26:30] Voice 3: does this apply to the trustee's own perspective

[2:26:32] Voice 3: regardless of whether it reflects

[2:26:34] Voice 3: their community's diverse perspective?

[2:26:38] Voice 3: It says that we'll respect

[2:26:42] Voice 3: the diverse perspective of the community

[2:26:43] Voice 3: as they reflect the community's.

[2:26:46] Voice 3: So if it's not reflective of the community,

[2:26:50] Voice 3: I'm just not sure what the purpose of that is,

[2:26:53] Voice 3: also whether diverse is really needed.

[2:26:55] Voice 3: it it's just perspective right we really need to say the diverse perspectives so i'm just trying

[2:27:02] Voice 3: to understand that so what the implications are behind that shouldn't i my sense is to just say

[2:27:10] Voice 3: the perspectives of each trustee will be respected that seems to be simply it's introducing elements

[2:27:17] Voice 3: that i'm not sure it makes a change i

[2:27:22] Voice 21: don't go over to carmen to remark there i don't really

[2:27:26] Voice 21: have a remark i mean some of this wording i took directly from the ubcm lgma document so if you

[2:27:33] Voice 21: wish to change it um now is the time i guess right

[2:27:37] Voice 14: and thank you for that carmen that's actually

[2:27:39] Voice 14: important is uh the foundation for uh amending this document has indeed been taken by a provincial

[2:27:48] Voice 14: through ubcm where there was a province-wide uh reflection on uh these matters and we've tried to

[2:27:56] Voice 14: to bring it up to that standard so that's a very good point oh back to you case

[2:28:00] Voice 3: so i take it in

[2:28:02] Voice 3: this is reflective of the province's wording the exact province wording okay

[2:28:07] Voice 14: to some extent it has

[2:28:08] Voice 14: been altered in our own context as much as we possibly could at this point um

[2:28:14] Voice 3: 4.9 it says that

[2:28:17] Voice 3: when required by law or authorized by the trust body to do so i just wondered could it just be

[2:28:24] Voice 3: that when permitted by a lot legislation or FOIPP because it sounds like it's two different things

[2:28:34] Voice 3: when required by law or authorized well it's always legislatively based on understanding

[2:28:39] Voice 3: confidential information so it just again it's just the wording um maybe

[2:28:44] Voice 21: I'm being too yeah I'll

[2:28:46] Voice 14: go to Carmen the

[2:28:47] Voice 21: authorization by the trust body is basically when you make a motion to rise and

[2:28:52] Voice 21: and report on something,

[2:28:53] Voice 21: and then you're authorizing it to be discussed publicly.

[2:28:56] Voice 21: It's in the public realm.

[2:28:57] Voice 21: Thank you.

[2:29:01] Voice 3: Cage, does that do it?

[2:29:03] Voice 3: Not really, because the right report

[2:29:05] Voice 3: is not releasing confidential information

[2:29:07] Voice 3: that they can't release.

[2:29:10] Voice 3: To report that we adopted bylaws

[2:29:13] Voice 3: or made a movement towards some legal action,

[2:29:17] Voice 3: is that confidential information?

[2:29:20] Voice 3: I don't know.

[2:29:21] Voice 3: Anyway, I'll leave it at that.

[2:29:33] Voice 3: Um, section 4.113 has a wrong reference.

[2:29:41] Voice 3: It should be, it refers to section 5.11.2.

[2:29:45] Voice 3: It should be 4.11.2.

[2:29:53] Voice 3: Um, I'll let somebody else do some, I'll just rethink my other stuff.

[2:29:58] Voice 3: Okay.

[2:29:59] Voice 3: Okay.

[2:30:00] Voice 3: Thank

[2:30:00] Voice 14: you. And so some of those minor typographic corrections can obviously be made

[2:30:07] Voice 14: without a motion to amend. And I think that's where we're at. But if you want a motion,

[2:30:12] Voice 14: if you want to amend something specifically, it will require a motion. So let me go to my

[2:30:17] Voice 14: speaker's list now. And I've got Sue Ellen Fast, David Critchley, and Peter Johnson.

[2:30:22] Voice 14: Thank

[2:30:24] Voice 20: you, Chair. I just wanted to say I support this motion. I think from the different presentations I've been to and some of the people who've spoken after those presentations at local government meetings and gatherings and workshops, I think this is needed.

[2:30:46] Voice 20: And I saw our minister, Minister of Municipal Affairs, support this guide, the Local Government Leadership Academy, UBCM guide that Carmen referred to.

[2:31:01] Voice 20: And I think it's welcome and I'd like to support it. Thank you.

[2:31:06] Voice 14: David Critchley. And then also I've got Paul Brent after Peter Johnson.

[2:31:13] Trustee Critchley: Yes, thank you, Chair. I'm not sure you had asked for questions, Chair.

[2:31:18] Trustee Critchley: And my concern is to make a further amendment to these proposals here in the draft.

[2:31:27] Trustee Critchley: And so I didn't want to miss the opportunity for doing that.

[2:31:32] Trustee Critchley: So I guess my question now is, when should that occur?

[2:31:37] Trustee Critchley: Now would be an appropriate time.

[2:31:41] Trustee Critchley: All right.

[2:31:41] Trustee Critchley: Right. So then I would I would move that the standards of conduct for trustees be amended by deleting paragraph 2.6.

[2:31:53] Trustee Critchley: All

[2:31:57] Voice 14: right. So the trustees motion is to delete item 2.6.

[2:32:05] Voice 14: And do we have a way of putting that up on the screen or something, Laurie?

[2:32:11] Voice 14: Yeah, she's working on it. And do I while I'm waiting for that to come up on the screen,

[2:32:20] Voice 14: do I have a seconder? I'll

[2:32:21] Voice 31: second it, Paul Brandt. Paul

[2:32:23] Voice 14: Brandt. Thank you, Paul. The motion is up

[2:32:44] Voice 12: there? No, that

[2:32:47] Voice 7: would be fine. Thank you, sir. 2.6 is an elected official respect local autonomy

[2:32:54] Voice 7: and refrain from becoming publicly involved in the local politics or controversial issues

[2:32:59] Voice 7: that are local in nature in an area outside a local trust area or island municipality that

[2:33:06] Voice 7: that they represent unless the local political issue

[2:33:08] Voice 7: could affect other local trust areas

[2:33:11] Voice 7: or the trust as a whole.

[2:33:14] Voice 14: All right, thank you for reading the motion.

[2:33:18] Voice 14: And did I have a second?

[2:33:20] Voice 14: I think I did have a second.

[2:33:22] Voice 14: Paul Brent seconded the motion.

[2:33:23] Voice 14: So Trustee Kirchley, do you want to speak to your motion?

[2:33:29] Trustee Critchley: Yes, I would.

[2:33:30] Trustee Critchley: Thank you very much.

[2:33:31] Trustee Critchley: I must say that this provision always puzzled me

[2:33:35] Trustee Critchley: from the moment I first encountered it.

[2:33:37] Trustee Critchley: And it's caused me some difficulty because I see it, first of all, as an unreasonable restraint on the right of free speech and freedom of expression, which are rights which are protected within our Canadian Constitution.

[2:33:59] Trustee Critchley: It seems to me very strange that while anybody else in Canada could become publicly involved in any political issue that they see fit, regardless of jurisdiction, anywhere in Canada, that trustees should be uniquely restrained from engaging in their political rights.

[2:34:29] Trustee Critchley: Now, it seems to me that this is particularly bad policy within the islands' trust, because we have this sort of federated nature, and we are elected as trustees broadly.

[2:34:46] Trustee Critchley: We sit in a council which makes decisions about policies which will affect all the islands.

[2:34:56] Trustee Critchley: So we are already involved in sort of inter-jurisdictional legislation.

[2:35:05] Trustee Critchley: We also, this item speaks about respecting autonomy.

[2:35:13] Trustee Critchley: Well, to what extent are any of the local trust committees fully autonomous?

[2:35:19] Trustee Critchley: I point out that many decisions will be decided by a chair who is not from that locality,

[2:35:31] Trustee Critchley: who is elected as a vice chair and can well cast the deciding vote in our tiny triumvirates

[2:35:43] Trustee Critchley: rule on important matters. So we already have this inter-jurisdictional aspect where somebody

[2:35:50] Trustee Critchley: off-island is making a decision about local matters. I'm not criticizing that. I think

[2:35:56] Trustee Critchley: that's perfectly fine. I say that we are all sworn in to essentially uphold the mandate of

[2:36:05] Trustee Critchley: the island's trust. And I see nothing in either the oath or the legislation or any

[2:36:11] Trustee Critchley: regulation made by provincial government that says that we are only to act for the areas in

[2:36:21] Trustee Critchley: which we are elected. And in fact, the way in which we operate, as I've pointed out,

[2:36:30] Trustee Critchley: contradicts that very idea in any event. This idea of autonomy, we have off-island chairs,

[2:36:40] Trustee Critchley: as I pointed out. We also have to pass our bylaws up for approval by the executive committee, which

[2:36:49] Trustee Critchley: again consists usually, a majority certainly, of people who are off island. So how is that local

[2:36:56] Trustee Critchley: autonomy? How are we preserving local autonomy in that? Again, I'm not criticizing. I'm just

[2:37:01] Trustee Critchley: saying that local autonomy does not exist in so many scenarios. Similarly, they have to be passed

[2:37:08] Trustee Critchley: up and in some cases approved by the ministry. So I think particularly, well, I'm going to say

[2:37:14] Trustee Critchley: as a general proposition, this is an objectionable type of provision, an unreasonable restraint on

[2:37:21] Trustee Critchley: freedom, and that it is particularly poor in our federated system. I say federated for lack of a

[2:37:31] Trustee Critchley: a better word to quickly describe it. Because we are elected and sworn to preserve and protect

[2:37:39] Trustee Critchley: the island's trust. And if there's something going on on another island that I feel strongly enough

[2:37:44] Trustee Critchley: about, why would I, who has perhaps more knowledge about the island's trust and about

[2:37:52] Trustee Critchley: environmental matters than other ordinary people who are not so restrained as me,

[2:37:59] Trustee Critchley: they can speak out, but I can't? Very strange indeed. I point out that the words that

[2:38:08] Trustee Critchley: precede this particular provision speak about certain ethical principles, and therefore,

[2:38:16] Trustee Critchley: on the interpretation of what this is all about, is saying that if you involve yourself in some

[2:38:24] Trustee Critchley: some issue that's off your island, then you are acting unethically. I just find that exceedingly

[2:38:33] Trustee Critchley: hard to accept. I think it's insulting to the person to accuse them of unethical behavior when

[2:38:41] Trustee Critchley: all they are trying to do is uphold the principle of the island's trust as they see it and as they

[2:38:46] Trustee Critchley: may choose to advocate for it. I think that's completely wrongheaded. Perhaps it originated

[2:38:53] Trustee Critchley: and started out as being something that was from a template of the province

[2:39:01] Trustee Critchley: or association of municipalities where it was thought to be a good idea

[2:39:06] Trustee Critchley: that the mayor of Rossland shouldn't be involved in the mayor of Trails business

[2:39:13] Trustee Critchley: or something like that.

[2:39:14] Trustee Critchley: Probably all sounded all well and good.

[2:39:17] Trustee Critchley: But in our context, I just don't think it is appropriate.

[2:39:21] Trustee Critchley: and I would urge people to vote for its removal.

[2:39:27] Trustee Critchley: Thank you.

[2:39:29] Voice 14: Okay, thank you, David Critchley for that explanation.

[2:39:33] Voice 14: I'll just note that this is actually left over

[2:39:35] Voice 14: from a previous version of this.

[2:39:36] Voice 14: It hasn't been changed at this time

[2:39:38] Voice 14: and is not actually as a result of UBCM activity.

[2:39:43] Voice 14: So something that a previous council felt

[2:39:45] Voice 14: was important to install

[2:39:46] Voice 14: and maybe I'm being corrected here by the CAO.

[2:39:49] Voice 14: You're

[2:39:50] Voice 7: being supported, sir.

[2:39:51] Voice 7: My understanding is that this codicil or clause was put in around circa 2011, and it was associated with the Salt Spring Island incorporation voting process, and the organization of meetings and groups by trustees on Salt Spring Island associated with that, but from people off island.

[2:40:18] Voice 14: Okay. Thank you for that clarity. So I've started a new speaker's list on the motion to amend that's on the floor. And I see Paul Brent's hand is still up or is up to speak to this motion. And I see Trustee Middleton on line. And I see Rogers and Patrick and Bershaken and others. And I'll get to you in a minute. And so, Trustee Brent, you wish to speak to this motion.

[2:40:44] Voice 14: Yeah,

[2:40:45] Voice 31: I have to thank David for speaking so eloquently to it. I'm not going to, nor could I. I am going to observe that while we had this in place for the Salt Spring Incorporation, it didn't stop many people from waiting in, both people holding executive committee positions and the like.

[2:41:05] Voice 31: So it has not really functioned that well.

[2:41:10] Voice 31: Secondarily, I'm an alternate director for a regional district.

[2:41:13] Voice 31: I'm not the first trustee to be an alternate director.

[2:41:17] Voice 31: I likely won't be the last, but this would preclude me from doing my job.

[2:41:22] Voice 31: I think really, in actual fact, though, David's points are by far more compelling than the ones I just made.

[2:41:30] Voice 31: Thank you.

[2:41:34] Voice 10: Thank you.

[2:41:35] Voice 14: So Lee Middleton.

[2:41:36] Voice 14: Thank

[2:41:39] Trustee Middleton: you, Chair. Yeah, two things. One, just to indicate that I too have resolutions that are in the document here that I would like to table. So if you could be cognizant of the fact that I would like to do so, that would be great. Thank you.

[2:41:55] Trustee Middleton: and then secondly i'm just being in support of um of trustee critchley's um um motion here i think

[2:42:05] Trustee Middleton: um the the rationale he laid out is is compelling uh and i think the the downside of us not having

[2:42:13] Trustee Middleton: this uh 2.6 is is is minimal whereas if we do have it it is indeed extremely flattering and

[2:42:21] Trustee Middleton: and heavy-handed so i i support this um

[2:42:26] Voice 14: thank you and uh reminded a council to be cognizant

[2:42:30] Voice 14: that there's maybe other amendments so if you can speak uh directly to your point and perhaps

[2:42:35] Voice 14: maybe not uh repeat messaging that has already been uh spoken um that would be helpful so i'm

[2:42:42] Voice 14: gonna go to dan rogers next and if you uh trustees can lower your hands there electronically on the

[2:42:48] Voice 14: screen um

[2:42:51] Voice 5: thanks um a little more context this of course section was amended last term

[2:42:56] Voice 5: and it was amended in response it read differently and prior to the salt spring incorporation

[2:43:04] Voice 5: became an issue because of the of that debate that was happening there and became an issue

[2:43:11] Voice 5: about whether or not uh trustees from other local trust areas should weigh in on that

[2:43:17] Voice 5: And the wording that was added is the wording that unless the local political issue could affect the other local trust areas or the trust as a whole, which I won't take too much umbrage with the description of that language, given that I wrote all that and proposed and made the motion.

[2:43:35] Voice 5: I'm sure my trustee, my friend, Trustee Critchley didn't intend any umbrage, but it seemed to me that that was a reasonable compromise in terms of how this operates so that we didn't have a scenario where trustees were, frankly, involving themselves in what were purely political, local political matters.

[2:44:03] Voice 5: um and therefore causing some i'm guessing that the the the origin of this language was probably

[2:44:10] Voice 5: because there was concern about that exact thing we have another principle under our constitution

[2:44:16] Voice 5: besides freedom of speech and it's called peace order and good government and i'm going to guess

[2:44:22] Voice 5: that and that's actually a foundational principle of our constitution and uh it seems to me that

[2:44:28] Voice 5: that the way the language is drafted provides for some of that peace and order

[2:44:35] Voice 5: and allows the local trust committee to deal with what can be extremely difficult local political issues

[2:44:42] Voice 5: without necessarily the involvement of a local trustee from a different local trust area.

[2:44:49] Voice 5: However, if it is a bigger issue, and that's what arose with the Salt Spring issue,

[2:44:56] Voice 5: is it was felt that that was an issue

[2:44:58] Voice 5: that affected the trust as a whole, then it was fair game.

[2:45:02] Voice 5: Then we could weigh in.

[2:45:04] Voice 5: So I'm actually quite comfortable with this language.

[2:45:08] Voice 5: I don't think it restricts anybody unduly,

[2:45:11] Voice 5: but it allows local trust committees to do their work

[2:45:16] Voice 5: in my view in a way that's not unduly fed or restricted

[2:45:23] Voice 5: or involved with other trustees

[2:45:25] Voice 5: who don't have a say in these things.

[2:45:28] Voice 5: So that's my view.

[2:45:31] Voice 14: Thank you, Dan.

[2:45:32] Voice 14: So I got Trustee Patrick Bershaken and the longer ice.

[2:45:38] Trustee Patrick: I'm actually in favor of retaining this

[2:45:41] Trustee Patrick: just for this reason.

[2:45:42] Trustee Patrick: Thank you, Dan, for that.

[2:45:44] Trustee Patrick: Because some of these political issues are very complex

[2:45:48] Trustee Patrick: and there's a lot to them

[2:45:50] Trustee Patrick: and it can just really make a situation far worse.

[2:45:56] Trustee Patrick: and um so i think it's important i'm not worried when it says local autonomy where i'm a chair on

[2:46:02] Trustee Patrick: another island i'm a legal member of that local trust committee on on that topic so i have inside

[2:46:10] Trustee Patrick: knowledge of what we're talking about um in that manner but um so i i would like to retain this

[2:46:18] Trustee Patrick: thank

[2:46:21] Voice 14: you trustee patrick trustee be shaken and then longer ice um

[2:46:25] Voice 17: yeah this is a question um

[2:46:27] Voice 17: um for staff is the is there anything similar to this in the ubcm uh model language or template

[2:46:35] Voice 17: whatever they have thank

[2:46:38] Voice 14: you for that question uh carmen

[2:46:40] Voice 21: teal you have an answer to that i don't

[2:46:42] Voice 21: recall seeing it in that um guidance document okay thank you um trustee

[2:46:49] Voice 3: longer ice yeah i'm

[2:46:51] Voice 3: going to speak in favor of the motion i look at it and it says publicly involved what does that

[2:46:58] Voice 3: that mean exactly does

[2:46:59] Voice 3: that mean writing a letter does that mean speaking out is it in support of

[2:47:03] Voice 3: the local trust area or against you know like it covers a broad range of situations and i'm not sure

[2:47:10] Voice 3: and what what is local politics how do you define that how do you define controversial issues that

[2:47:17] Voice 3: are local in in nature somebody has to make a decision on each one of these factors i think

[2:47:23] Voice 3: there's a lot of subjective factors in here that are really difficult to ascertain so i'm i think

[2:47:30] Voice 3: it's i think it's fine to be out i think that what how you speak about another issue that's

[2:47:37] Voice 3: happening in the area you could well be supporting that person you know what it could be the local

[2:47:43] Voice 3: trust committee that you're supporting so are you supposed to step back and say nothing i don't know

[2:47:49] Voice 3: I just to me it's I'm anyway I'm favor of removing it thank

[2:47:55] Voice 14: you trustee Wolverton and then Morrison

[2:47:58] Voice 14: I'm

[2:48:00] Voice 16: wondering if the motion could be amended and and to rather than remove it altogether

[2:48:06] Voice 16: just leave in the first few words as an elected official respect local autonomy period well

[2:48:19] Voice 14: that's something that we can ponder but unless it's an amendment

[2:48:25] Voice 14: I don't know what to do with it.

[2:48:27] Voice 14: So if you want to make that amendment, please do.

[2:48:31] Voice 14: Otherwise, I'm not sure that it would meet Trustee Critchley's original requirement.

[2:48:37] Voice 14: Not speaking for him, of course.

[2:48:39] Voice 16: I'll make that as an amendment.

[2:48:43] Voice 14: So therefore, you are moving?

[2:48:47] Voice 16: that section 2.6 be amended to read as an elected official respect local autonomy period so i'm just

[2:49:02] Voice 14: thinking actually i i'll turn maybe i'll turn to the mover but i don't think this actually

[2:49:07] Voice 14: the amendment respects the original intent the original intent is to completely delete it

[2:49:15] Voice 14: as opposed to amending a notion.

[2:49:19] Voice 14: So I'll turn to the mover

[2:49:21] Voice 14: if he thinks that's a friendly amendment to his motion.

[2:49:29] Trustee Critchley: No, I would not regard it as such.

[2:49:31] Trustee Critchley: And I think it's incompatible with the motion

[2:49:34] Trustee Critchley: in terms of an amendment.

[2:49:36] Trustee Critchley: I think the proper way would be to vote

[2:49:39] Trustee Critchley: on this first amendment.

[2:49:41] Trustee Critchley: And if Trustee Wolverton wishes to put forward

[2:49:45] Trustee Critchley: to a further amendment uh following that to to reinstate that part that that would be the

[2:49:52] Trustee Critchley: procedure i would see but uh i'll leave it to you chair well

[2:49:55] Voice 14: uh thank you for that confidence but i

[2:49:58] Voice 14: i would agree with you i think it let's vote on this motion and see how it falls and um and then

[2:50:04] Voice 14: it may be appropriate to have an another motion um so at the moment um in order to move this forward

[2:50:11] Voice 14: i'd like to go to trustee morrison as the last speaker and i'd like to call the vote on the

[2:50:16] Voice 14: motion over to you trustee martin thank

[2:50:19] Trustee Morrison: you uh i'm in favor of this motion because of most of what

[2:50:23] Trustee Morrison: case just said around there's a lot of subjectivity in the current clause and that concerns me greatly

[2:50:30] Trustee Morrison: having said that i also um or maybe in addition i also think that several of the things that have

[2:50:40] Trustee Morrison: have been mentioned around the ability to just speak on issues is really important. And I don't

[2:50:45] Trustee Morrison: see how anything in this world is actually that separate from anything else. So I struggle with

[2:50:50] Trustee Morrison: the idea that an elected official, like any average citizen, can't comment on anything.

[2:50:57] Voice 14: Thank you very much for that, Trustee Morrison. So, Council, this is our first test of this

[2:51:04] Voice 14: hybrid electronic voting here. And so I'll just tell you what I'm planning to do in terms

[2:51:11] Voice 14: of counting votes and if there's no objections then i'll proceed with that what i want to do

[2:51:17] Voice 14: is count the vote i'm going to call the question i'm going to count the votes in the room i'm going

[2:51:23] Voice 14: to make a tally of how that has gone and then i'm going to go up to the screen and ask that again

[2:51:28] Voice 14: you know it would be those in favor and then those in favor will raise their hands on the screen i'll

[2:51:34] Voice 14: tally those and then i'll come back to the room and say those against or opposed to the motion

[2:51:40] Voice 14: and get that number and then go back to the screen and ask for those opposed and if i'm not

[2:51:46] Voice 14: if the if i'm not seeing the number of votes on the screen tallying up to the number of people i

[2:51:50] Voice 14: believe to be on uh attending electronically then i i will quite possibly ask for a vote from one of

[2:51:59] Voice 14: those individuals that is missing and if i don't hear any response i'm going to assume that you're

[2:52:03] Voice 14: not in the room and then that's

[2:52:04] Voice 31: your point of

[2:52:05] Voice 14: order point

[2:52:06] Voice 31: of order chair i understand why you're

[2:52:08] Voice 31: doing i understand why you're doing this but i would appreciate it if you would uh see if you

[2:52:13] Voice 31: could do it simultaneously so that people are not influenced one way or the other by votes in the

[2:52:18] Voice 31: room okay

[2:52:21] Voice 14: well that's fine we can do exactly that um and so therefore it's going to require everybody

[2:52:26] Voice 14: to keep their hand up while we do that tally and i'm fine with that so um let us begin on the motion

[2:52:38] Voice 14: that's on your screen to remove uh section 2.6 uh from the uh policy um all those in favor please

[2:52:48] Voice 14: raise your hand and keep them up

[2:53:02] Voice 10: okay uh and just keep your hands up and uh okay

[2:53:15] Voice 14: and so now let's

[2:53:16] Voice 14: lower your hands everybody and now those opposed please raise your

[2:53:20] Voice 10: hands and on the screen keep

[2:53:27] Voice 10: keep your hands up. Okay. So then what I've got

[2:53:38] Voice 14: is 17 in favor and five opposed. And I'm just

[2:53:46] Voice 14: going to look to Carmen. And I think that's nine people attending electronically, which I believe

[2:53:52] Voice 14: is correct because two members are missing. And that's 13 people in the room, which I also believe

[2:53:57] Voice 14: leave is correct so

[2:54:01] Voice 10: that carries bottom line

[2:54:05] Voice 14: thank you very much council so um that so that said now

[2:54:11] Voice 14: i had a speaker's list prior to that motion going and certainly we can have further amendments but

[2:54:19] Voice 14: i've got uh trustee johnston and paul brent as speakers on the original 2.1.2 standards of

[2:54:27] Voice 14: conduct so peter johnston and

[2:54:30] Voice 12: well

[2:54:32] Voice 14: lee middleton hasn't put his hand up and spoke for himself yet

[2:54:36] Voice 14: but uh if okay i didn't acknowledge him earlier um lee you also wish to be on the speaker's list

[2:54:43] Voice 14: um

[2:54:46] Trustee Middleton: well i have um uh two two amendments that i would propose so i i leave it to you as to when

[2:54:51] Trustee Middleton: when you feel that's most appropriate i put

[2:54:54] Voice 14: your name on the list and so i'm going to go johnston

[2:54:57] Voice 14: paul brent lee middleton and case longer ice paul we can't hear you or sorry peter johnson we can't

[2:55:10] Voice 14: hear you barely no

[2:55:23] Voice 11: it's got nothing to do with my mic with

[2:55:43] Voice 14: your audio and maybe you didn't hear that

[2:55:45] Voice 14: but i'll just repeat that um peter and uh and daphne perhaps you can communicate to figure

[2:55:51] Voice 14: out his audio so now i'm going to go to paul brent lee middleton case longer ice um just go

[2:55:58] Voice 31: go straight to Lee Middleton, please, Chair, thanks.

[2:56:03] Voice 14: So you do not have any questions or

[2:56:05] Voice 31: amendments at this time?

[2:56:08] Voice 31: I would prefer you go straight to Lee Middleton

[2:56:11] Voice 31: because we're running out of time

[2:56:12] Voice 31: and what I was

[2:56:13] Voice 31: going to discuss wasn't that important.

[2:56:16] Voice 31: Thanks.

[2:56:17] Voice 31: Lee Middleton.

[2:56:19] Trustee Middleton: Thank you, Chair.

[2:56:20] Trustee Middleton: Yeah, I'll just simply make the amendment

[2:56:22] Trustee Middleton: that as worded in the staff report,

[2:56:26] Trustee Middleton: that the standard of conduct review panel

[2:56:29] Trustee Middleton: should not be the executive committee,

[2:56:30] Trustee Middleton: but rather a separate seven member body appointed

[2:56:33] Trustee Middleton: by trust council with the chair or a vice chair

[2:56:35] Trustee Middleton: included in the body.

[2:56:37] Voice 31: And

[2:56:38] Trustee Middleton: I will second that

[2:56:39] Voice 31: trustee Brent.

[2:56:41] Voice 14: Okay, so help me out here.

[2:56:43] Voice 14: So that's an auction in the report?

[2:56:48] Trustee Middleton: Yeah, it's two bulleted points below that paragraph

[2:56:54] Trustee Middleton: we just considered.

[2:56:55] Trustee Middleton: So it's on the very top of page 75 or the second paragraph

[2:57:00] Trustee Middleton: on the top of page 75 the

[2:57:02] Voice 14: number uh

[2:57:05] Trustee Middleton: it doesn't have a number it's just a bullet point under uh

[2:57:09] Trustee Middleton: section 2 on 75 okay

[2:57:13] Voice 14: the standard of conduct review panel should not be the executive committee

[2:57:17] Voice 14: but rather a separate seven member bobby appointed by trust council is that correct

[2:57:21] Trustee Middleton: correct yes

[2:57:22] Trustee Middleton: and

[2:57:23] Voice 14: so you are moving that as a motion yes

[2:57:25] Trustee Middleton: correct okay

[2:57:26] Voice 14: thank you sir do i have a seconder for that

[2:57:29] Voice 14: motion i think that was paul brent so moved and seconded you wish to speak to your motion

[2:57:34] Trustee Middleton: um sure and it it's there's no there's no malice in this it's simply from a uh the the ubcm uh

[2:57:41] Trustee Middleton: best practicing terms of code of conduct goes on quite at quite length that the code of conduct is

[2:57:46] Trustee Middleton: the is to be owned by uh the body that is to be governed by this code of conduct and it seems to

[2:57:54] Trustee Middleton: me that we often hear that there is a very there is a very heavy workload for executive committee

[2:58:00] Trustee Middleton: members and there's no special competence overlap between being an executive member and being

[2:58:06] Trustee Middleton: somebody who would judge on a standard of conduct review panel it could be any uh trustee and so it

[2:58:13] Trustee Middleton: just means it says to me simply that we we keep a separation of the standard of conduct review panel

[2:58:19] Trustee Middleton: we keep sort of a purpose-built group for for considering uh complaints or or issues related

[2:58:28] Trustee Middleton: to standard of conduct and at the same time we we don't keep adding to the workload of the executive

[2:58:33] Trustee Middleton: committee and in a sense we sort of increase the uh i guess that almost i shouldn't say the

[2:58:40] Trustee Middleton: transparency because i don't want to say it would be not transparent with the executive committee but

[2:58:44] Trustee Middleton: But again, a special purpose body can specialize in their function.

[2:58:49] Trustee Middleton: And I dare say probably make less hurried or potentially more reasoned decisions just due to their workload being not that of the executive.

[2:58:59] Trustee Middleton: Thank you.

[2:59:01] Voice 14: Thank you, Lee Middleton.

[2:59:03] Voice 14: So I have a mover and a seconder on the motion.

[2:59:06] Voice 14: And I'm looking to see if there are any speakers on the motion.

[2:59:11] Voice 14: And I'm going to I'm going to just echo and repeat, please try and be succinct.

[2:59:17] Voice 14: We are now running out of time for today. We've got quite a bit more work ahead of us.

[2:59:21] Voice 14: So I'm going to go. Sue Ellen Fast, Laura Beshaken. Can

[2:59:25] Voice 14: I speak as a seconder?

[2:59:29] Voice 14: Paul Brent, I'll give you the first kick at it as the second. And let's try everybody to be succinct.

[2:59:35] Voice 31: Yeah, really quickly. You know, the fact is that the CAO will be involved.

[2:59:40] Voice 31: and we did have an incident this year where the executive committee spoke out against

[2:59:46] Voice 31: a decision of of trust council um that the cao had spoken out against and

[2:59:53] Voice 31: you know in a situation like that i i mentioned that i was uncomfortable with it um and

[3:00:00] Voice 31: If this standard,

[3:00:01] Voice 31: just listen to me, please.

[3:00:02] Voice 31: If this standard of conduct rule was in place, then I would be basically trying to apply a complaint with to a group that were I was complaining about.

[3:00:22] Voice 10: OK, I'm I'm

[3:00:25] Voice 14: having trouble with the accusation that members of the CEO had spoken against the trust counsel decision.

[3:00:33] Voice 14: um i'm

[3:00:35] Voice 31: not no no i just it was in it was related to the management review and after trust council

[3:00:43] Voice 31: had made their decision in respect of management review some of the executives spoke out and it

[3:00:48] Voice 31: was recorded publicly against that previously the cao had spoken out against the management review

[3:00:54] Voice 31: so i was very uncomfortable with the

[3:00:58] Voice 14: fact that i'm going to interrupt you and say if that is

[3:01:00] Voice 14: Is what you believe you need to bring that forward as an administrative complaint?

[3:01:03] Voice 31: I did bring it forward to you, Peter.

[3:01:06] Voice 31: I didn't pursue it through a standard of conduct thing.

[3:01:09] Voice 31: I just brought it through as a concern.

[3:01:11] Voice 31: And I put it to you in writing.

[3:01:15] Voice 31: And I'm using that as an example of why we would want to broaden something like this.

[3:01:22] Voice 31: That's all.

[3:01:23] Voice 31: That's all.

[3:01:24] Voice 31: So I like the fact that it's a broader brush.

[3:01:29] Voice 31: and one that doesn't put a lot of pressure.

[3:01:34] Voice 14: Let's keep it a broader

[3:01:35] Voice 14: and if you have a concern

[3:01:38] Voice 14: associated with some prior activity,

[3:01:40] Voice 14: you need to bring that to my attention again.

[3:01:41] Voice 14: I did.

[3:01:43] Voice 14: Again.

[3:01:43] Voice 14: I'm just using this example.

[3:01:45] Voice 14: I'm

[3:01:46] Voice 11: using this example.

[3:01:48] Voice 11: Thank you.

[3:01:53] Voice 10: My speakers, let's see well and fast.

[3:01:54] Voice 10: Let me second.

[3:01:55] Voice 14: Let's be respectful and keep this about the motion.

[3:02:01] Voice 20: Thank you, Chair.

[3:02:02] Voice 20: I'd like to speak against this motion, not because of any accusations that I haven't been aware of, but because I think that being a special body, a seven member body appointed by Trust Council means that it would be a select committee, which means that it would happen sort of at the moment,

[3:02:26] Voice 20: or a group that might be interested in the same thing.

[3:02:33] Voice 20: And I don't know about our...

[3:02:37] Voice 20: I just think as somebody who was elected

[3:02:41] Voice 20: to the executive committee by Trust Council,

[3:02:45] Voice 20: that that's part of the duty.

[3:02:47] Voice 20: And the workload has nothing to do with it.

[3:02:50] Voice 20: It's our duty to help the work of the Trust go forward.

[3:02:54] Voice 20: And I'm a little concerned about a seven-member body being appointed by Trust Council, because I think there's more problems that could come with that than could come from the elected executive.

[3:03:09] Voice 20: Thank you.

[3:03:11] Voice 14: Lord Bishakian, Dan Rogers.

[3:03:14] Voice 17: I'm tentatively in support of this motion.

[3:03:16] Voice 17: I think that having an independent committee is a good thing.

[3:03:21] Voice 17: i do remember when i was a vice chair i had like some issues concerns around conduct of a trustee

[3:03:29] Voice 17: on a committee i was chairing and if you're in the power position to look into that it's just

[3:03:39] Voice 17: there's a complex issues around power and i just my question actually was around seven i think

[3:03:45] Voice 17: seven is a lot it's a little unwieldy um i think five would be better and i think we would need a

[3:03:52] Voice 17: process for this committee to be constituted so that it's very clear it's a democratic

[3:04:01] Voice 17: um unbiased uh committee of council that hasn't been put together in a back room

[3:04:08] Voice 17: and then brought forward in a you

[3:04:10] Voice 17: know in a democratic process but not a democratic way

[3:04:13] Voice 17: so that might need to be a little extra work but i i i mean i guess before i do anything i would

[3:04:20] Voice 17: suggest changing it to five but is seven a number that's come from somewhere that's highly

[3:04:26] Voice 17: recommended or there's good experience with can anyone answer that i

[3:04:30] Voice 14: don't think there's an answer

[3:04:31] Voice 14: to that but you want to be succinct here and if you've got a motion you would like to make

[3:04:35] Voice 14: amendment then let's get the amendment on the floor because otherwise i

[3:04:39] Voice 17: move that the uh motion

[3:04:42] Voice 17: should be amended by changing the number seven to five so

[3:04:47] Voice 14: that's seconded by uh jane wolverton

[3:04:49] Voice 14: thank you and so now on the amendment and you may or may not agree with the uh original motion which

[3:04:57] Voice 14: is fine um but now we're talking about an amendment to the original motion which is to change the

[3:05:01] Voice 14: number of the body from seven to five and so is there any questions any discussion on the number

[3:05:08] Voice 14: of persons on the body. I'm not seeing any, so I'm going to call the vote. All those in favor

[3:05:16] Voice 14: of the amendment? Keep your hands up high. Are you voting? Hand up. Okay, hand up. Dan?

[3:05:28] Voice 10: Yeah, work with me, okay? Okay, and I'm just looking on the screen now. Okay, so lower your

[3:05:47] Voice 10: hands, please, digitally as well as physically. And now those opposed, and I see

[3:06:01] Voice 14: hands that were

[3:06:01] Voice 14: we're not up on the original in favor that are not up in

[3:06:05] Voice 14: opposed. So therefore, those are now in favor. Okay. So that

[3:06:10] Voice 14: carries. So therefore, now we're back to an amended motion.

[3:06:19] Voice 20: Pardon?

[3:06:21] Voice 14: Yeah, I'm going to come back to my speakers list. And so

[3:06:25] Voice 14: that's now an amended motion. And thank you, Laura, for that.

[3:06:29] Voice 14: And I'm going to now go to Timbersheet, Tim Peterson,

[3:06:32] Voice 14: Anderson, Tahira Rockefeller and Lee Middleton

[3:06:34] Voice 14: and Case Longerice and Dan Rodgers.

[3:06:39] Voice 4: Thank you, Chair.

[3:06:42] Voice 4: I had a question of clarity about statement by Vice Chair

[3:06:50] Voice 4: Fast that this would be a select committee

[3:06:54] Voice 4: and I'm wondering if someone can answer for me

[3:06:58] Voice 4: whether that is the case

[3:06:59] Voice 4: or whether it might be a standing committee.

[3:07:01] Voice 4: I'm just curious with that, Mike.

[3:07:07] Voice 14: Thank you.

[3:07:08] Voice 7: I'll turn to the CAO to ask for advice on that.

[3:07:10] Voice 7: Thank you, Mr. Chair.

[3:07:11] Voice 7: Based on a simple reading of the motion,

[3:07:14] Voice 7: this would be a select committee.

[3:07:16] Voice 7: So certainly some contemplation

[3:07:18] Voice 7: of how this committee is selected might be of value.

[3:07:21] Voice 7: And as opposed to an issue oriented committee selected

[3:07:25] Voice 7: at a given time, it may be worth thinking

[3:07:29] Voice 7: about how this process, how this committee is struck

[3:07:31] Voice 7: up and that it could be, if you wish to go in this direction, a standing committee that

[3:07:37] Voice 7: exists over the course of a term, course of a year, course over two years or some version

[3:07:41] Voice 7: of that.

[3:07:43] Voice 7: That, of course, isn't contemplating the current policy.

[3:07:47] Voice 14: So thank you, CAO.

[3:07:48] Voice 7: Yeah, thank you.

[3:07:49] Voice 14: I'll just want to seek some clarity on behalf of council here.

[3:07:53] Voice 14: If this motion is carried to have this select committee, obviously we should seek some advice

[3:08:00] Voice 14: with respect to the composition and selection of that committee as a separate item and is there

[3:08:07] Voice 14: a collision with us and that's maybe the wrong word but a problem with us approving this document

[3:08:16] Voice 14: that we have in front of us and then having to visit the notion of appointment of that committee

[3:08:21] Voice 14: at a latter date

[3:08:23] Voice 7: well there's the chance that this passes and then the structure by which

[3:08:28] Voice 7: appointments are made if there's a wish to have a process in place doesn't get

[3:08:34] Voice 7: adopted until some future time or future council is the most obvious answer to

[3:08:40] Voice 7: that one so you could contemplate what those what those potential elements are

[3:08:47] Voice 7: right now I expect or hold it over for consideration 430

[3:08:54] Voice 14: in the afternoon much

[3:08:55] Voice 14: I'm not sure how effective that would be, but that's okay.

[3:08:57] Voice 14: Tim Peterson, are you satisfied?

[3:09:01] Voice 4: I just like to add a comment to that

[3:09:03] Voice 4: because I'm generally in favor of this motion,

[3:09:06] Voice 4: but I think it'd be highly problematic to have a committee

[3:09:12] Voice 4: that wasn't, even if it's called a select committee,

[3:09:17] Voice 4: but a committee that was not selected

[3:09:21] Voice 4: at beginning of term and standing,

[3:09:23] Voice 4: It certainly would not be in favor of a committee being selected in in response to a complaint.

[3:09:31] Voice 14: Thank you to hear a Rockefeller Lee Middleton case longer I Stan Rogers.

[3:09:38] Voice 27: Yeah, so I'll be voting against this because my experience with select committees thus far has been quite negative.

[3:09:46] Voice 27: also I think if you're developing a select committee for a specific item you're probably

[3:09:52] Voice 27: going to get people that are have a bias one way or another because why else would they volunteer

[3:09:57] Voice 27: unless they have lots of extra time and I just like to urge trustees again to like

[3:10:05] Voice 27: huh sorry

[3:10:06] Trustee Morrison: I just I have to that is equally inflammatory yeah

[3:10:11] Voice 14: thank you so please reconsider

[3:10:14] Voice 14: Consider your language there, Tahira Rocatoy.

[3:10:17] Voice 27: Okay, that's it.

[3:10:20] Voice 14: You're done?

[3:10:21] Voice 14: Thank you.

[3:10:22] Voice 14: Lee Middleton?

[3:10:24] Trustee Middleton: Yep, Tahira is absolutely right.

[3:10:26] Trustee Middleton: Okay, so this motion clearly requires a redrafting of the policy

[3:10:31] Trustee Middleton: because the standard of conduct review is referred to in multiple clauses.

[3:10:38] Trustee Middleton: So what's contemplated is, and perhaps should have specified in the motion

[3:10:42] Trustee Middleton: and will be open to certainly a friendly amendment on this,

[3:10:45] Trustee Middleton: is that this is an elected body at the start of trust council it's a standing committee

[3:10:51] Trustee Middleton: it's purpose built to be the standard of conduct review panel it's not a select committee it's got

[3:10:58] Trustee Middleton: a permanent role based on the policy as drafted here and so what then would come out is is that

[3:11:04] Trustee Middleton: elected once every two years once a term i don't know but this is what obviously will now be

[3:11:10] Trustee Middleton: required in the policy that underscores this um uh this amendment that i proposed but i would say

[3:11:16] Trustee Middleton: at a friendly amendment the word appointed should be replayed and i'm not i'm asking for somebody to

[3:11:21] Trustee Middleton: perhaps to make this if i can't do so myself um that the word appointed be actually elected um and

[3:11:28] Trustee Middleton: um even the word standing committee could actually be inserted into the motion if that would help

[3:11:33] Trustee Middleton: clarify um

[3:11:38] Voice 14: thank you sir um it strikes me that you're suggesting that this be tabled or deferred

[3:11:44] Voice 14: uh for further amendments um and if that's the case then i'd look for a motion otherwise i'll

[3:11:50] Voice 14: go to the next speaker i

[3:11:53] Trustee Middleton: know i'm not suggesting we table or defer it at all um i think uh if it

[3:11:58] Trustee Middleton: has to be voted upon in this in this uh form then so be it but i think the word appointed

[3:12:03] Trustee Middleton: should be replaced by the word elected.

[3:12:06] Trustee Middleton: And just by the nature of the motion,

[3:12:09] Trustee Middleton: it clearly will require some drafting

[3:12:11] Trustee Middleton: of additional policy to support it.

[3:12:14] Trustee Middleton: That's what's going to happen down the road,

[3:12:16] Trustee Middleton: of course, by staff, I would assume.

[3:12:19] Voice 14: So for gravity, do you want to make a motion, Lee?

[3:12:23] Trustee Middleton: I would move that the word appointed

[3:12:26] Trustee Middleton: in the currently tabled motion be replaced by elected.

[3:12:31] Voice 14: So I have a motion to amend the motion

[3:12:34] Voice 14: the document and i'll second that as a friendly amendment paul brent and so that's moved and

[3:12:43] Voice 14: seconded by middleton and brent do you wish to speak further to the amendment uh trustee middleton

[3:12:51] Voice 14: um

[3:12:51] Trustee Middleton: i know just very briefly in support of you know some of the concerns trustee rockefeller

[3:12:55] Trustee Middleton: made of course this this needs to be a constituted body elected by trust council prior to

[3:13:02] Trustee Middleton: uh any any complaints being being being made or tabled if even there are ever any

[3:13:09] Voice 14: thank you and there's a second there was just a comment no then i'll go to a speaker's list

[3:13:16] Voice 14: is there anybody that wishes to speak to the amendment looking around the room i see one

[3:13:21] Voice 14: speaker lord be shaken and on the screen uh lower your hand trustee thank you um so it's just lower

[3:13:27] Voice 14: be shaken okay um and briefly

[3:13:29] Voice 17: okay trustee middleton you did i believe use the terms

[3:13:32] Voice 17: a standing committee and I think that's quite a different thing than an ad hoc committee and so

[3:13:39] Voice 17: I'm wondering if it's a friendly amendment to add this is

[3:13:43] Voice 14: not a friendly amendment it's a motion to

[3:13:45] Voice 14: amend I

[3:13:46] Voice 17: know but to his motion if he would add appointed comma as a standing committee for

[3:13:53] Voice 17: clarity

[3:13:53] Voice 12: elected story

[3:13:57] Voice 17: comma as a standing committee to make it clear it's not a ad hoc

[3:14:02] Voice 17: committee

[3:14:03] Trustee Middleton: i would chair accept that as a friendly amendment certainly to the amendment so that's

[3:14:10] Voice 14: elected okay so then

[3:14:11] Voice 14: i'll allow that um to come through so the motion now reads um and we'll

[3:14:18] Voice 14: look for it on the screen have you got that uh lori thank you and is the seconder satisfied with

[3:14:26] Voice 14: with that friendly amendment?

[3:14:29] Voice 14: Yes, all right, so now on the amended motion,

[3:14:33] Voice 14: are there any other speakers?

[3:14:34] Voice 14: I think I saw Grant Scott.

[3:14:37] Voice 29: Just from my understanding,

[3:14:39] Voice 29: I don't quite get why all of this

[3:14:43] Voice 29: isn't within one of the existing committees

[3:14:46] Voice 29: that the executive already has.

[3:14:48] Voice 29: Why is it something else?

[3:14:51] Voice 29: I just don't understand it.

[3:14:52] Voice 29: Could somebody clarify that for me?

[3:14:55] Voice 14: I'm looking at the CEO,

[3:14:56] Voice 14: but presently the executive committee

[3:14:58] Voice 14: and the CAO have that authority for review of complaints.

[3:15:06] Voice 14: And the question is arising that is that appropriate?

[3:15:10] Voice 14: And so therefore this is an alternative,

[3:15:12] Voice 14: it's not unreasonable.

[3:15:17] Voice 14: Okay, Carmen is nodding, thank you.

[3:15:20] Voice 14: So can I call the vote?

[3:15:22] Voice 7: We are

[3:15:23] Voice 14: voting on the amendment, thank you.

[3:15:26] Voice 14: All those in favor, please raise your hands

[3:15:28] Voice 14: hands on screen and in the room. Okay. This is a challenge. I'll tell you that. Six, seven,

[3:15:45] Voice 14: and in the room. Okay. And now I'm going to ask those opposed, please raise your hands.

[3:15:57] Voice 14: Now, Lee Middleton, I can't imagine you're opposed to the amendment. Thank you. Opposed

[3:16:02] Voice 14: and in the room opposed so that carries thank you very much um so now on the amended motion

[3:16:11] Voice 14: uh i'm going to come back to my speakers list which i believe now is um is uh case longer ice

[3:16:21] Voice 14: and then dan rogers on the uh most on the uh on the policy statement 2.1.2 uh the motion

[3:16:29] Voice 14: motion. No, this we're now there's no motion on the table. We haven't moved the second

[3:16:34] Voice 14: edit. So any further amendments or comments on 2.1.2? Oh,

[3:16:40] Voice 14: sorry. Completely confused

[3:16:41] Voice 14: on the bullet second bullet item on page 35, which is a motion to

[3:16:49] Voice 5: what motion from from the trustee middle? Yes.

[3:16:53] Voice 14: And that's the bullet which is on page

[3:16:55] Voice 14: age 35,

[3:16:56] Voice 5: 75, thank you.

[3:16:59] Voice 14: So on the motion now, can I call the vote?

[3:17:06] Voice 14: Let's get it up on the screen.

[3:17:08] Voice 14: And Case Longerice is a speaker on the motion

[3:17:11] Voice 14: and Dan Rogers is a speaker on the motion.

[3:17:13] Voice 14: Thank you for helping out with that.

[3:17:23] Voice 14: Oh, somebody's got a microphone on.

[3:17:26] Voice 14: Grant Scott, turn your microphone on.

[3:17:27] Voice 14: Thank

[3:17:28] Voice 3: you. Sorry. Yeah. I'm just trying to understand how this motion will work because it's amending Section 5.1, basically replacing the executive committee and the CAO with this committee of some sort.

[3:17:42] Voice 3: But there's multiple references throughout the bylaw to executive committee. And I think that there's ancillary amendments that are required to the bylaw to even enact this. This in itself won't work.

[3:17:56] Voice 3: and i i sort of thought uh lee had mentioned about there would be further amendments so really it's a

[3:18:03] Voice 3: motion more to review the bylaw and reincorporate this concept throughout the bylaw because you

[3:18:10] Voice 3: can't just do it in one section it won't work the way it's apparently worded that's by the

[3:18:17] Voice 14: present moment it is the will of council to move in this direction yeah and um certainly

[3:18:23] Voice 14: Certainly, there are, as has been pointed out by the CEO, there may be a mechanism that is necessary in order to facilitate this, and we can certainly have that discussion today or tomorrow.

[3:18:34] Voice 14: But obviously it's not finished with whatever steps happen here at this very moment. So thank you for that case. And without a motion, I'm going to go to Dan Rogers. And this is on the motion that's on the floor. Dan Rogers.

[3:18:49] Voice 14: is

[3:18:50] Voice 5: so i i i'm going to speak against the motion and the reason is this is because we do not have

[3:18:57] Voice 5: the structure in place to have this we don't have the policy in place to do this and frankly in my

[3:19:03] Voice 5: opinion this is a solution looking for a problem there is no if you read the policy uh what it

[3:19:10] Voice 5: says is the executive committee will attempt to resolve the issue and then it drops out if it

[3:19:18] Voice 5: can't that's its sole role in this whole thing is to receive the complaint work with the cao and

[3:19:24] Voice 5: attempt to resolve it and if it can't it drops out of the picture it has no authority and no

[3:19:30] Voice 5: jurisdiction to make any decisions recommendations of any sort whatsoever if you read 5.2.1 5.2.2

[3:19:38] Voice 5: and 5.2.3 that's it that's the role the executive committee i'm not trying to find more work for

[3:19:46] Voice 5: myself but we'll have to create a whole new policy around this we'll have to create a committee

[3:19:52] Voice 5: structure that works an election process and the executive committee doesn't exercise any authority

[3:19:58] Voice 5: here other than to receive the complaint so the problem i've got is is that we're creating another

[3:20:04] Voice 5: structure that's unnecessary another complication that's unnecessary and the role of the executive

[3:20:11] Voice 5: so and frankly it hasn't happened in the three years we've been here and it specifically

[3:20:17] Voice 5: contemplates if an executive committee is the subject of the complaint they're not part of

[3:20:21] Voice 5: the process so i just think it's very simple we have a structure the executive committee is

[3:20:28] Voice 5: resourced it has access to staff and we don't have to go through the process of creating a

[3:20:34] Voice 5: whole new group that we can that we need to resource and provide the structure and the

[3:20:39] Voice 5: policy for so that's why i don't think we should do this okay

[3:20:44] Voice 10: thank you uh yeah

[3:20:52] Voice 3: i just wanted to

[3:20:54] Voice 3: comment on that there's actually two roles for executive committee one is to try to resolve it

[3:21:00] Voice 3: informally upon receipt and then second at the end of the process to issue a summary or the full

[3:21:07] Voice 3: report so it's not just the receipt there's actually several steps that this committee

[3:21:12] Voice 3: executive committee would undertake so uh you know who how who decides on the summary that type of

[3:21:19] Voice 3: thing so it's it's not it is more more complicated than just receiving i think so

[3:21:27] Voice 11: sorry i'm

[3:21:55] Voice 14: sorry so i'm going to call that again all those in favor in the room and on the screen

[3:22:00] Voice 14: please raise your hand in favor of the motion on the screen just

[3:22:11] Voice 10: keep bear with me

[3:22:13] Voice 10: one two

[3:22:17] Voice 14: three four five six seven and okay so now those opposed please raise your hands

[3:22:30] and

[3:22:39] Voice 14: uh outside of the oh sorry i'm just talking out loud keeping your hands up those opposed

[3:22:52] Voice 12: yeah

[3:22:53] Voice 14: i got to hear uh so you can lower your hands

[3:22:56] Voice 10: now so i think i've got 12 in

[3:23:01] Voice 10: opposed and i've got nine

[3:23:04] Voice 14: in favor so that fails thank you everybody so now we're back if i'm not

[3:23:13] Voice 14: mistaken back to the original discussion on 2.1.2 which is the standards of conduct and it's been

[3:23:19] Voice 14: received a couple of amendments i'd

[3:23:22] Voice 20: like to move the motion um

[3:23:23] Voice 14: let's do well and fast thank you

[3:23:24] Voice 14: i'd

[3:23:25] Voice 20: like to move the motion i'm going to move that trust council adopt amended policy 2.1.2

[3:23:32] Voice 20: standards of conduct attachment number one.

[3:23:34] Voice 14: Do I have a seconder? Jane Wolverton? Okay. Any

[3:23:40] Voice 14: discussion now on the motion to approve this policy conduct, standards of conduct policy?

[3:23:49] Voice 14: Case Longerice, my first, does the mover wish to speak to the motion?

[3:23:54] Voice 20: I did at the beginning.

[3:23:55] Voice 14: Okay. Case Longerice. And on the screen, not seeing any hands. So Case Longerice, over to you.

[3:24:01] Voice 14: yeah

[3:24:02] Voice 3: thank you yeah in the last vote i abstained because i was sitting on the fence on this because

[3:24:07] Voice 3: i'm not sure the motion itself worked but i believe in the concept okay but that aside section 5.3

[3:24:14] Voice 3: talks about a 30-day time limit and is the intent that they will the committee will try to resolve

[3:24:24] Voice 3: the issue and once they decide it's not resolvable,

[3:24:28] Voice 3: the 30 day time limit starts.

[3:24:31] Voice 3: That's the way it is worded.

[3:24:33] Voice 3: Or is there a 30,

[3:24:34] Voice 3: or with the intent to have a 30 day time limit

[3:24:37] Voice 3: to resolve it informally and then start the formal process.

[3:24:41] Voice 3: The comma between informally and within is the issue.

[3:24:50] Voice 14: Okay, that

[3:24:52] Voice 3: sounds to

[3:24:53] Voice 14: me like there's some clarity

[3:24:54] Voice 14: on the the document uh and possibly an amendment required and we what we have is a motion to

[3:25:04] Voice 14: approve the policy so i'm going to turn to carmen as a as a courtesy here to see seek the clarity

[3:25:11] Voice 14: which um trustee long rice has asked and if that's not clear i'll get him to ask it again

[3:25:18] Voice 21: trustee long rice are you referring to page 89 5.2.3

[3:25:38] Voice 21: Yes, so the initial period would be 30 days to try and resolve informally.

[3:25:44] Voice 12: Yes.

[3:25:54] Voice 14: Okay, thank you, Keish.

[3:25:56] Voice 14: Any other speakers on the motion?

[3:26:01] Trustee Critchley: Just a point of order, Chair.

[3:26:03] Trustee Critchley: Go ahead.

[3:26:06] Trustee Critchley: The motion that was made, did it say as amended?

[3:26:11] Voice 14: Yes.

[3:26:12] Trustee Critchley: Yes, read those magic words.

[3:26:15] Voice 14: So perhaps it would be helpful to get that up on the screen, Mr. Clarence.

[3:26:19] Voice 14: Thank you very much, Laurie.

[3:26:21] Voice 14: You're excellent.

[3:26:22] Voice 5: So

[3:26:22] Voice 14: as amended, yeah.

[3:26:25] Voice 14: All right, then.

[3:26:26] Voice 14: So then that's moved and seconded.

[3:26:28] Voice 14: I'm going to call the vote.

[3:26:29] Voice 14: Mr.

[3:26:29] Voice 5: Chair, Mr. Point of order.

[3:26:31] Voice 5: The trustee is correct because it's already amended policy.

[3:26:36] Voice 5: It should say amended policy 2.1 standard of conduct as amended.

[3:26:41] Voice 5: It should say that at the end.

[3:26:43] Voice 5: So that includes Trustee Critchley's amendment.

[3:26:47] Voice 20: Okay, I thought it did, but...

[3:26:50] Voice 14: So help us out here so Laurie can get that on the screen.

[3:26:53] Voice 14: Can you...

[3:26:56] Voice 14: This is a friendly amendment for clarity.

[3:26:58] Voice 14: Let's just get the motion right.

[3:27:03] Voice 12: No.

[3:27:11] Voice 14: So I'm going to turn to the mover of the motion.

[3:27:13] Voice 14: Is this now correct, what's on the screen?

[3:27:16] Voice 20: I don't have a problem with what's on the screen,

[3:27:19] Voice 20: but I assumed that when I read the motion

[3:27:20] Voice 20: that the words, as amended,

[3:27:23] Voice 20: included trustee critchley's amendment that passed earlier in the meeting but i don't have

[3:27:29] Voice 20: a problem with having it in there twice if you think that that's clearer so

[3:27:34] Voice 14: um i'm gonna just

[3:27:35] Voice 14: intervene i think actually in the first occurrence of the word amended the as should be removed

[3:27:39] Voice 14: thank you and then indeed as amended and i think that that will satisfy everybody's need to

[3:27:45] Voice 14: there

[3:27:46] Trustee Johnston: is nothing on the screen for the electronic participants there's no screen okay

[3:27:51] Voice 14: bear with us

[3:27:52] Voice 14: you're right um we'll just get this happening thank you okay so we've now got a motion so can

[3:27:58] Voice 14: we get that on the shared screen there

[3:28:02] Voice 10: and

[3:28:07] Voice 14: why are you nodding your head peter grove

[3:28:10] Voice 14: it's not there yeah we're working

[3:28:13] Trustee Johnston: now it is now it is it just appeared thank you

[3:28:15] Trustee Johnston: there

[3:28:15] Voice 14: with us this is all

[3:28:17] Voice 12: we

[3:28:19] Voice 14: just got the driver's license for this buggy this morning

[3:28:22] Voice 14: okay

[3:28:24] Voice 12: and

[3:28:27] Voice 14: at the end of this we'll get to take that learner sticker off the back

[3:28:30] Voice 14: okay everybody keep laughing so we've got a motion and i think that satisfies the movers

[3:28:38] Voice 14: and the concerns that were out there and i'm not seeing any hands and so i'm going to call

[3:28:44] Voice 14: oh trustee allen on the motion oh no okay so then let's not get ahead of the race here

[3:28:54] Voice 14: all those in favor both in the room and on screen and i'm just going to run a tally here again

[3:29:00] Voice 14: And one, two, three, four,

[3:29:02] Voice 12: five, six, seven, 10, 11.

[3:29:09] Voice 14: Okay, and now on, yeah, okay.

[3:29:12] Voice 14: The room is okay, you can lower your hand.

[3:29:13] Voice 14: So on the screen, I've got,

[3:29:15] Voice 14: hands up on the screen, please.

[3:29:22] Voice 14: I'm not sure Trustee Peterson,

[3:29:23] Voice 14: yeah, okay, Trustee Peterson, thank you.

[3:29:26] Voice 14: Groves, Johnson, okay, Allen.

[3:29:30] Voice 14: And Middleton, is your hand up?

[3:29:32] Voice 14: No.

[3:29:33] Voice 14: Okay, so then those, please lower your hand.

[3:29:36] Voice 14: And those opposed, please raise your hands.

[3:29:39] Voice 14: on the screen and in the room one two okay so that carries um

[3:29:47] Voice 14: thank you very much council well done so um we are at 4 49 we've got

[3:29:54] Voice 14: 10 minutes remaining this session i did suggest we might run into overtime

[3:30:00] Voice 14: Honestly, I don't know what the appetite or potential amendments are associated with the

[3:30:05] Voice 14: next item on our agenda, which is 4.2.6, page 92.

[3:30:09] Voice 14: But let's give it a start and see where we go.

[3:30:13] Voice 14: So this is bylaw number 101, meeting procedures.

[3:30:17] Voice 14: And I'll turn it to Carmen Teal, our legislative service manager.

[3:30:21] Voice 14: Thank you very much, Carmen, for your support to introduce this.

[3:30:24] Voice 21: Sure.

[3:30:25] Voice 21: And I'll try and be brief.

[3:30:26] Voice 21: So bylaw 184 that you see on 97 incorporates all the amendments that are in the track changes version.

[3:30:34] Voice 21: We've added a new definition for delegation and one for public comment period.

[3:30:39] Voice 21: Numerous amendments to the electronic meeting section, both for council and committees, to bring them in line with the revised regulation that we just got.

[3:30:49] Voice 21: we've deleted a number of restrictions for instance the number of council members that can

[3:30:54] Voice 21: attend change that from four to ten that's trustees attending electronically in a regular

[3:31:04] Voice 21: in-person meeting and also deleted restrictions there was one that you could only attend

[3:31:10] Voice 21: once in a in a calendar year as an individual trustee so we took that restriction out

[3:31:17] Voice 21: some other amendments respond to EC's request for more detail around delegations and public

[3:31:24] Voice 21: comment period a change on page 112 that the addition of late items require the support of

[3:31:33] Voice 21: two-thirds of council as opposed to a majority and I think oh yes and for the delegations

[3:31:42] Voice 21: uh this would require delegates to um fill out a form applying to speak as a delegation and also

[3:31:50] Voice 21: to provide their full presentation uh three weeks prior to the meeting and i think that covers it

[3:31:55] Voice 14: okay thank you carmen um if i might just ask you a question before we go into the conversation at

[3:32:01] Voice 14: the table here and so the rwn that we already changed the number of people can attend

[3:32:07] Voice 14: attend electronically, was an amendment.

[3:32:10] Voice 14: And now the amendment we made this morning,

[3:32:13] Voice 14: rescinding that RWM and creating a new one,

[3:32:16] Voice 14: this document would replace that in its entirety.

[3:32:20] Voice 21: Correct.

[3:32:21] Voice 21: The RWM you did today responds to the bylaw

[3:32:24] Voice 21: as it reads today before amendments.

[3:32:27] Voice 21: Okay, thank you very much.

[3:32:28] Voice 14: So, counsel, do you have any questions?

[3:32:30] Voice 14: Do you want to make a motion or amendments?

[3:32:32] Voice 14: And I'm going to go to Deb Morrison, case long arise.

[3:32:37] Voice 14: And on the screen, I've got Peter Johnson. And I'm not sure if Tim's hand is up or he's just

[3:32:44] Voice 14: scratching his head. Okay, so I think I got three speakers. Deb Morrison, over to you.

[3:32:49] Trustee Morrison: So the one quick question I have is about the timing for materials to come in from delegates.

[3:32:55] Trustee Morrison: I've heard from numerous community members that the challenge they have in getting materials in

[3:33:01] Trustee Morrison: early is that they want to see the package. So there's this dilemma, chicken and egg dilemma

[3:33:07] Trustee Morrison: that we run into and so I it's a bit of a question about how we manage that how we project enough of

[3:33:14] Trustee Morrison: the agenda forward so that people know what might be being considered so that they know to make a

[3:33:20] Trustee Morrison: delegation and what their materials would look like so it's a dilemma that I've had named to

[3:33:25] Trustee Morrison: me like three or four times recently.

[3:33:29] Voice 21: Carmen do you want to respond to that? There's a workaround

[3:33:33] Voice 21: or a secondary piece to this where written application has not been received three weeks

[3:33:40] Voice 21: prior uh the delegation can address the meeting if approved by a vote of at least two-thirds of

[3:33:45] Voice 21: the members present so that's um sort of a secondary thing if you don't make that a three

[3:33:50] Voice 21: week deadline okay

[3:33:54] Voice 10: so

[3:33:55] Voice 21: case long arise and

[3:33:57] Voice 3: then a lot of patrick yeah thank you yeah just what i

[3:34:03] Voice 3: to realize suddenly it's a quorum for trust council is 13 not a majority because it says

[3:34:10] Voice 3: in the definition means at least one half of the number of trustees so we've got 13 trustees in a

[3:34:16] Voice 3: meeting we have a quorum yes a

[3:34:21] Voice 3: majority right and that's okay that's what electronically or

[3:34:24] Voice 14: physically in the room yeah

[3:34:26] Voice 3: yeah correct

[3:34:27] Voice 14: carmen yeah

[3:34:28] Voice 3: okay um okay the other one was just an error

[3:34:36] Voice 3: 4.4 c i'm looking at the with the amendments it says the first four members and it says

[3:34:44] Voice 3: first i think it looks like it says team members can you just say what page you're on uh well i

[3:34:50] Voice 3: mean i'm on page 109 but that may not thank you and

[3:34:59] Voice 10: you are on item c on that page yeah

[3:35:02] Voice 3: Yeah, C. Does it say first 10 or team?

[3:35:05] Voice 3: It's 10.

[3:35:07] Voice 3: It is 10.

[3:35:07] Voice 3: Okay, then I'm looking at where it's struck out and put in.

[3:35:11] Voice 3: It looks like it says team.

[3:35:12] Voice 3: It says 10, extra E, that's all.

[3:35:16] Voice 3: Maybe that's it.

[3:35:17] Voice 3: Yeah, it's 10.

[3:35:18] Voice 3: Okay, that's fine.

[3:35:20] Voice 3: And I concur with what Trustee Morrison said about the time frame for agendas and for delegations.

[3:35:28] Voice 14: Okay, Peter Johnson and Laura Patrick.

[3:35:33] Voice 14: can you hear me yes oh

[3:35:35] Trustee Johnston: thank you i have a question about why it's two-thirds why not a simple

[3:35:40] Trustee Johnston: majority i just don't understand that uh later on i can get this place it calls for not deciding

[3:35:47] Trustee Johnston: then but deciding later by a rwm and i don't understand that and there's something else

[3:35:53] Trustee Johnston: or you

[3:35:55] Voice 14: keep speaking off screen and we lose everything you're saying peter but i think

[3:36:00] Voice 14: you wondered the question was is why is it two-thirds and not just a majority and yeah

[3:36:07] Voice 14: i think that's a carmen i think it's a best practice yes

[3:36:11] Voice 21: i did find that wording in other um

[3:36:14] Voice 21: local governments uh procedure bylaws and also it adds a little more rigor around adding late

[3:36:20] Voice 21: items especially where uh the membership hasn't had a chance to uh consider it before it appears

[3:36:26] Voice 21: here's on the agenda.

[3:36:28] Trustee Johnston: Well, is there anything else that we do now

[3:36:31] Trustee Johnston: that requires two thirds majority?

[3:36:35] Voice 21: Yeah.

[3:36:38] Trustee Johnston: I don't remember, I don't think I've been involved

[3:36:40] Trustee Johnston: in my six years now in anything like that.

[3:36:44] Trustee Johnston: It's under

[3:36:45] Voice 14: special circumstances usually.

[3:36:47] Trustee Johnston: I don't understand why and I don't see why

[3:36:49] Trustee Johnston: this should be considered special.

[3:36:51] Trustee Johnston: If half the people, half the trustees in the room

[3:36:54] Trustee Johnston: or at the meeting want to hear something,

[3:36:58] Trustee Johnston: why should they not be able to hear it?

[3:37:00] Trustee Johnston: I don't understand why this is so special.

[3:37:04] Voice 14: Deb Morrison, I don't know about another trustee in the debate,

[3:37:10] Voice 14: but perhaps you want to make a remark in consideration of that.

[3:37:15] Trustee Morrison: Yeah, I think one of the arguments for that,

[3:37:18] Trustee Morrison: just from my own personal circumstance,

[3:37:20] Trustee Morrison: would be that there's an equity issue for a small number of trustees

[3:37:25] Trustee Morrison: when late issues come in when there's like a huge workflow that we have full-time jobs and

[3:37:30] Trustee Morrison: everything else and if we have late issues come in it's very hard to deal with materials whereas

[3:37:35] Trustee Morrison: if more than half the trustees or at least half the trustees are like have are not necessarily

[3:37:42] Trustee Morrison: working full-time they could vote in things that then i wouldn't necessarily be informed on so that

[3:37:47] Trustee Morrison: would be something an argument i think yeah

[3:37:50] Voice 14: it's it's reserved for decisions that are more

[3:37:55] Voice 14: significantly impactful to process i think more than anything else but i'm happy to hear from

[3:38:01] Voice 14: carmen about the characterization of that that's being utilized in other jurisdictions that we're

[3:38:08] Voice 14: thinking about no

[3:38:10] Voice 21: i concur with what you said for for

[3:38:12] Voice 21: special issues that require more consideration

[3:38:15] Voice 21: than uh coming on an agenda as a late item yeah

[3:38:18] Voice 14: thank you um and i just want to be clear here for

[3:38:22] Voice 14: a second, because as I'm contemplating this advancing forward here, indeed, in that section,

[3:38:27] Voice 14: Charlie, C for Charlie, in the first occurrence of 10, it says 10, T-E-N, number 10. In the second

[3:38:35] Voice 14: occurrence, it does say 14, and I missed that. It actually needs to say 10. And of course,

[3:38:41] Voice 14: what's obvious is that we amended that to 11 today for reasons, and

[3:38:46] Voice 11: just

[3:38:47] Voice 14: for today. And so

[3:38:48] Voice 14: So that option obviously exists in the future if we want to do that.

[3:38:52] Voice 14: But at the moment, through policy, we're saying 10.

[3:38:55] Voice 14: Right.

[3:38:55] Voice 14: So I just want to be clear on that.

[3:38:57] Trustee Johnston: Mr. Chair, I've got on page 95, it says implementation communications.

[3:39:06] Voice 14: 97, sir.

[3:39:07] Voice 14: When you turn away, we can't hear you.

[3:39:09] Voice 14: So try that again.

[3:39:11] Voice 14: What page?

[3:39:12] Trustee Johnston: Just a minute.

[3:39:15] Trustee Johnston: 95.

[3:39:17] Trustee Johnston: Thank you.

[3:39:18] Voice 14: 95.

[3:39:21] Voice 14: We're with you.

[3:39:22] Voice 14: implementation yes yes it calls for uh uh

[3:39:26] Trustee Johnston: let's see staff would prepare a resolution without

[3:39:33] Trustee Johnston: meeting for council members to consider adoption of bylaw 94 why why a resolution without minute

[3:39:40] Trustee Johnston: meeting then why don't we just decide then and my my other my

[3:39:46] Voice 14: additional question answer that

[3:39:48] Voice 14: question first we can't

[3:39:51] Voice 21: give three readings and adopt a bylaw at the same meeting so you can give

[3:39:55] Voice 21: have three readings at this meeting and then you have to have at least one day passed before you

[3:40:00] Voice 21: can adopt so that's why it would be done by resolution without meeting right and that's

[3:40:04] Voice 21: why the word adoption is being

[3:40:06] Trustee Johnston: used okay all right thank you i didn't understand that that's fine go

[3:40:09] Voice 14: ahead for your next question um oh

[3:40:11] Trustee Johnston: god what is it

[3:40:13] Voice 14: i i don't know but i don't think he's on zoom

[3:40:18] Voice 22: he or she sorry yeah

[3:40:20] Trustee Johnston: i i can't remember what it is i'll just leave it i just find it really hard

[3:40:26] Trustee Johnston: to support this bylaw requiring the you know fettering the decision of council by requiring

[3:40:33] Trustee Johnston: two-thirds of of the trustees at the meeting to have it i also don't oh and this is what it was

[3:40:40] Trustee Johnston: why are we saying 10 what what if what if 15 people want to attend why can't we do that

[3:40:46] Trustee Johnston: electronically why do we want to limit the number and have to change it at the beginning of a

[3:40:51] Trustee Johnston: meetings um

[3:40:54] Voice 14: i don't recall how the conversation unfolded at that so we'll go to carmen because

[3:41:00] Voice 21: we wanted to keep the number under a majority right and

[3:41:05] Voice 21: we've had uh legal advice um that the

[3:41:08] Voice 21: intent of electronic the electronic meetings regulation even though we're allowed to hold

[3:41:14] Voice 21: electronic meetings the um the standard is supposed to be in-person meetings unless you

[3:41:20] Voice 21: want an entirely electronic meeting the lawyers have actually told us um hybrid meetings aren't

[3:41:26] Voice 21: really contemplated it's either in person or electronic and even at such allowing 10 people

[3:41:32] Voice 21: to participate electronically is going to the margins of that well

[3:41:37] Trustee Johnston: let's do 12 then and that's

[3:41:40] Trustee Johnston: not a much there's still a quorum at well it depends who shows up at the meeting well um that

[3:41:48] Voice 14: That would be up to somebody to make an amendment,

[3:41:50] Voice 14: if that's what you wish.

[3:41:52] Voice 14: I have two other speakers on the list.

[3:41:54] Voice 14: And so if I'm not hearing a motion,

[3:41:58] Voice 14: I'm gonna go to the next speaker, which is Laura Patrick.

[3:42:01] Trustee Patrick: I just, oops, sorry.

[3:42:05] Trustee Patrick: There we go.

[3:42:06] Trustee Patrick: I just wanted to follow up on Trustee Martin

[3:42:07] Trustee Patrick: because I also heard quite a bit about the delegate.

[3:42:09] Trustee Patrick: There's a lot of confusion.

[3:42:11] Trustee Patrick: I think part of it is confusion.

[3:42:12] Trustee Patrick: A lot of municipalities,

[3:42:13] Trustee Patrick: you have to register to speak at the meeting.

[3:42:16] Trustee Patrick: It's not a town hall or a delegation.

[3:42:18] Trustee Patrick: I think a lot of people come from a municipal background

[3:42:20] Trustee Patrick: and they say, well, I wanna talk

[3:42:21] Trustee Patrick: and i have to register where we have the delegations which historically have been more

[3:42:25] Trustee Patrick: of that kind of introduce something new or ask us something big where the town halls are open

[3:42:31] Trustee Patrick: without a registration process so i just wanted to raise that as i think that's part of the clarity

[3:42:35] Trustee Patrick: i think there's opportunities to make that clear so that people understand how they can address this

[3:42:40] Trustee Patrick: as we go forward thank

[3:42:43] Voice 14: you patrick dan rogers i

[3:42:47] Voice 5: just want to make sure that and thank you carmen

[3:42:49] Voice 5: that's understood that the 10 is for if we're having an in-person meeting so they're the

[3:42:56] Voice 5: exception if you will the people like we're doing right now as opposed to if we go to a purely

[3:43:02] Voice 5: electronic meeting which we're going to talk about in the next section of the agenda which is how

[3:43:08] Voice 5: many electronic meetings are going to be next year like trust council full electronic of trust

[3:43:13] Voice 5: council meetings so this is just the in-person meetings um where which allows for the type of

[3:43:21] Voice 5: engagement we're seeing right now so you know 10 seem to be a comfortable number for today

[3:43:27] Voice 5: we chose that uh i'm comfortable with it but whatever okay

[3:43:33] Voice 14: thank you dan um any other speakers

[3:43:36] Voice 14: on the motion for the uh sorry sir can i just say one other

[3:43:40] Voice 5: thing i'm sorry one other thing i just

[3:43:42] Voice 5: want you people to note that we've changed the concept of town hall the public comment period in

[3:43:47] Voice 5: this in this pro in this document so you know that's a fairly big cultural change for the

[3:43:52] Voice 5: organization and not necessarily going to flow through the local trust committees but for

[3:43:56] Voice 5: for truck for for trust council that's the proposal here is to change the the naming of

[3:44:02] Voice 5: that period so just so you nobody comes back later and says oh i was surprised to see that it's there

[3:44:08] Voice 5: Mayor. So, okay.

[3:44:11] Voice 14: Council, may I call the vote on this one? I don't see any other hands up,

[3:44:15] Voice 14: so I will call the vote on this one. All those in favor, please raise your hands.

[3:44:20] Voice 14: And looking to the electronic world. Okay, so lower your hands. Those opposed? Pardon?

[3:44:32] Voice 14: I got the room. Yeah, those opposed?

[3:44:35] Voice 9: I don't think we

[3:44:36] Voice 14: ever

[3:44:37] Voice 5: made a motion. I

[3:44:39] Voice 9: don't think we made the motion.

[3:44:41] Voice 5: this is the over

[3:44:42] Voice 14: absolutely right i will

[3:44:44] Voice 5: make the motion did we make any amendments i don't recall

[3:44:48] Voice 5: no

[3:44:53] Voice 22: we make the motion

[3:44:55] Voice 5: yeah i'll move that trust council adopted amended policy

[3:44:59] Voice 5: no i'll do it

[3:45:01] Voice 5: that's it oh no that's just

[3:45:03] Voice 5: as it's printed this one yeah go ahead

[3:45:05] Trustee Patrick: no you go

[3:45:09] Trustee Patrick: I think we're getting tired okay I move that the island's trust council bylaw number 184

[3:45:17] Trustee Patrick: cited as island's trust council meeting procedure bylaw 2004 amendment bylaw number 6 2021 be read

[3:45:23] Trustee Patrick: at first time second moved

[3:45:26] Voice 14: and seconded thank you council for your patience so let's call that vote

[3:45:30] Voice 14: Vote again, all those in favor of first reading

[3:45:35] Voice 14: and on the screen.

[3:45:38] Voice 14: Okay, and now those opposed to first reading

[3:45:43] Voice 14: and that carries.

[3:45:45] Voice 14: So a second motion, appreciate it for second reading.

[3:45:48] Voice 20: That the Islands Trust Council by-law number 184

[3:45:51] Voice 20: cited as Islands...

[3:45:54] Voice 20: That the Islands Trust Council by-law 184

[3:45:57] Voice 20: cited as Islands Trust Council meeting procedures by-law

[3:46:00] Voice 20: bylaw 2004 amendment bylaw number six, 2021,

[3:46:04] Voice 20: be read a second time.

[3:46:06] Voice 14: So moved and seconded by Trustee Longerice.

[3:46:11] Voice 14: If so, I don't need to see that.

[3:46:13] Voice 14: We'll go to the vote.

[3:46:14] Voice 14: All those in favor and

[3:46:20] Voice 10: lower your hands.

[3:46:21] Voice 10: Those opposed.

[3:46:26] Voice 14: And I'm just seeing that Trustee Johnson is not on camera,

[3:46:30] Voice 14: but anyway, nonetheless, that carries.

[3:46:33] Voice 14: So a third motion.

[3:46:36] Voice 5: I can read it.

[3:46:37] Voice 5: It's that Islands Trust Council By-law number 184

[3:46:40] Voice 5: cited as Islands Trust Council Meeting Procedures By-law

[3:46:43] Voice 5: 2004 Amendment By-law number 6, 2021 be read a third time.

[3:46:49] Voice 14: So moved to have a seconded, Trustee Fenton, thank you.

[3:46:54] Voice 14: And so I'm just going to call the vote, all those in favor

[3:47:00] Voice 14: and those opposed, please.

[3:47:04] Voice 14: So that too carries.

[3:47:06] Voice 14: So that now concludes amendments

[3:47:09] Voice 14: to Trust Council By-law 101,

[3:47:12] Voice 14: you will be seeing an RWM in the near future to adopt it.

[3:47:17] Voice 14: And that's just a requirement of the legislation.

[3:47:21] Voice 14: Now, Council, it is 5.07,

[3:47:23] Voice 14: and I did suggest earlier we might run a little over time.

[3:47:27] Voice 14: I don't honestly know how in-depth

[3:47:29] Voice 14: the meeting schedule request for decision might be,

[3:47:32] Voice 14: but if we could conclude with this item today,

[3:47:35] Voice 14: that would set us up to catch up tomorrow morning,

[3:47:39] Voice 14: first thing with the select committee update so is council prepared to do that all right then

[3:47:45] Voice 14: so let's um uh trust council meeting schedule request for decision who's advancing this item

[3:47:52] Voice 14: the ceo hudson pillar over to you

[3:47:55] Voice 7: laurie do you want this one or do you want me to do oh okay

[3:48:01] Voice 22: thank

[3:48:03] Voice 7: you mr chair um this is relatively straightforward trust council um at first

[3:48:09] Voice 7: first reading of course um and that's these three things the first is that we need to adopt

[3:48:13] Voice 7: this is traditionally when we adopt our meeting dates for the coming year all of these dates have

[3:48:19] Voice 7: been um analyzed in terms of how they affect local trust committee dates into the future and

[3:48:24] Voice 7: executive committee and so forth so we're hoping that these meet with your approval

[3:48:28] Voice 7: the second one is scheduling an additional electronic meeting in december of 2022 and

[3:48:35] Voice 7: And the reason for that is mainly of a financial nature.

[3:48:38] Voice 7: You're going to have a new council that's elected in October and sits as a body in November.

[3:48:46] Voice 7: We wouldn't want to go into March without them having a good discussion about the budget.

[3:48:53] Voice 7: So that's an electronic meeting that's being considered.

[3:48:56] Voice 7: And finally, the third is picking the meeting locations and the new thing for us, the type of meeting that we're going to have.

[3:49:04] Voice 7: So in this case, it suggested that March be in person in the NIMOS, that's the upcoming March meeting.

[3:49:10] Voice 7: The rationale for that, of course, is that's the passage of the budget, and those face-to-face conversations will support that.

[3:49:19] Voice 7: June could be electronic, September could be electronic, and of course, November with the inauguration would be in person, and then later on in December, the electronic meeting.

[3:49:29] Voice 7: So that's it, as quickly as I can put it.

[3:49:33] Voice 14: All right. Thank you very much, CAO. So just for clarity here, we've got three motions.

[3:49:38] Voice 14: One is to set a meeting schedule. The second is to add the second meeting.

[3:49:42] Voice 14: And the third is to determine the physical or electronic locations that we're going to have meetings in.

[3:49:48] Voice 14: And so if there's any if there's no questions and I would look for a motion or a question.

[3:49:54] Voice 14: Trustee Morrison over to you and then Kale.

[3:49:56] Trustee Morrison: Sorry, I'm always a complex schedule person.

[3:49:58] Trustee Morrison: So, this is great. Thank you very much for the work on this. The question that I have around the, it'll come up with the hybrid versus in-person is, is there anything in the September meeting that we need? Like, is there, when do we do staff recognition, for example? Like, those meetings should be in-person, and I just wanted to know where they sit in the flow, or can they be adjusted to where we do the in-person meetings?

[3:50:26] Voice 7: Thank you for that question. Generally, they're at the December meeting, those recognition

[3:50:31] Voice 7: moments. Thank you for that.

[3:50:34] Voice 30: Trustee Cahill?

[3:50:36] Voice 30: Yes, it may be an old entry in my diary, but looking at the September 2022 date, I've actually

[3:50:42] Voice 30: got UBCM down at that week. Now, that may be an old entry in my diary.

[3:50:47] Voice 14: I think that's an

[3:50:48] Voice 14: old entry. That has been taken into consideration.

[3:50:50] Voice 14: That has now been

[3:50:51] Voice 30: changed to UBCM, has it?

[3:50:52] Voice 30: uh

[3:50:53] Voice 14: i'll

[3:50:55] Voice 7: look to the cao that has been considered it's being considered i mean i've got a shiver

[3:50:59] Voice 7: of terror right now but uh it's 12th to the 16th of september is what we've got for ubcm

[3:51:08] Voice 7: thank you very much

[3:51:12] Voice 7: sorry

[3:51:13] Trustee Middleton: to cut okay so if it's not for the

[3:51:15] Voice 14: questions and a motion there's three motions we need to

[3:51:18] Voice 14: conduct here. Somebody?

[3:51:23] Voice 5: Case wants to

[3:51:25] Voice 5: make a motion.

[3:51:26] Voice 3: I move that Trust Council adopt the

[3:51:28] Voice 3: following meeting dates for its 2022 schedule. March 8th to 10th, June 21st to 23rd, September

[3:51:35] Voice 3: 20th to 22nd, and November 1st to 3rd.

[3:51:39] Voice 14: So it's moved to have a seconder, Jane Wilberton. Thank

[3:51:42] Voice 14: you, Jane. Any discussion? Not seeing any, I'll call the vote. All those in favor? Any opposed?

[3:51:52] Voice 14: Trustee Allen is in favor and Chris Lee is in favor.

[3:51:55] Voice 14: So thank you very much, everybody.

[3:51:57] Voice 14: I didn't ask you to lower your hands.

[3:51:58] Voice 14: I appreciate that.

[3:51:59] Voice 14: I'm actually getting a little rhythm going here.

[3:52:02] Voice 14: So it won't be such a mess as it was earlier.

[3:52:05] Voice 14: So let's go for a second motion.

[3:52:07] Voice 14: Jane Wolverton.

[3:52:09] Voice 16: That trust council schedule

[3:52:11] Voice 16: an additional electronic meeting December 6th to 8th, 2022.

[3:52:15] Voice 16: Moved, got a seconder.

[3:52:18] Voice 14: Trustee Fenton, thank you.

[3:52:21] Voice 14: Any discussion?

[3:52:25] Voice 14: I'll call for the vote. All those in favor and any lower your hands.

[3:52:31] Voice 14: Any opposed? None opposed. Thank you very much, council.

[3:52:36] Voice 14: And the final motion. Who we got? Ed Morris, go ahead.

[3:52:42] Trustee Morrison: I am so excited to make this motion.

[3:52:45] Trustee Morrison: So the trust council adopt the following meeting locations for its 2022

[3:52:49] Trustee Morrison: schedule. March in-person in Nanaimo, June electronic,

[3:52:55] Trustee Morrison: September electronic, November in-person in Victoria.

[3:52:59] Trustee Morrison: you perfect

[3:52:59] Voice 14: thank you very much uh deb so that's the motion that's presented is there a second

[3:53:03] Voice 14: there i got doug fenton again but i'm going to go with uh kate louis stamford actually thank you

[3:53:09] Voice 14: i missed you on the last one i recognized myself they're all three put

[3:53:13] Voice 20: your hand up if you've got

[3:53:14] Voice 20: a question is there a question

[3:53:17] Voice 12: are

[3:53:20] Voice 10: you satisfied well

[3:53:22] Voice 29: there's two three-day meetings um

[3:53:28] Voice 14: it makes

[3:53:30] Voice 14: sense it makes sense because that's orientation of a new council all right so then i'll call the vote

[3:53:38] Voice 14: all those in favor

[3:53:40] Voice 12: okay

[3:53:44] Voice 14: and any i don't believe there are any opposed but any opposed

[3:53:49] Voice 14: none opposed so that carries also council thank you very much for hanging in there with me

[3:53:55] Voice 14: apologies for a few of the messed up

[3:53:58] Voice 12: well done

[3:54:00] Voice 14: on our first day

[3:54:01] Voice 12: thank you

[3:54:04] Voice 14: so attention for a moment please we're not done yet attention we're not done yet um

[3:54:12] Voice 14: so we are now going to recess for the day and i want to turn to

[3:54:15] Voice 14: lori foster to tell us about logistics for the evening uh

[3:54:20] Voice 1: thank you trust council the bar is open

[3:54:23] Voice 1: been

[3:54:24] Voice 22: open

[3:54:25] Voice 1: for 14 minutes and dinner service starts at 6 p.m it's a buffet uh please keep

[3:54:32] Voice 1: keep your masks on unless you're sitting at the table eating and COVID protocols. If you have any

[3:54:38] Voice 1: questions, let me know and I'll do my best to help you out.

[3:54:41] Voice 14: Very good. Thank you. Everybody

[3:54:44] Voice 14: downstairs. So we're going to begin tomorrow morning at nine o'clock. And I'll come to

[3:54:53] Voice 14: Trustee Wilberton in a moment. We're going to begin at nine o'clock. And we're going to start

[3:54:58] Voice 14: with the select committee update so jane wilberton and is breakfast here or are we on our own

[3:55:04] Voice 14: downstairs breakfast is here

[3:55:08] where

[3:55:10] Voice 14: you had lunch so trustees on the electronic world enjoy your dinner and uh we'll see you

[3:55:23] Voice 14: tomorrow.