Islands Trust Executive Committee regular meeting, December 15, 2021

[0:00:00] Voice 5: I don't see images of Laura Patrick or Trustee Rogers there, although I think there's some weird green screen thing going on with your image there, Laura.

[0:00:15] Voice 5: Oh, not on their seat. There we go.

[0:00:19] All

[0:00:22] Voice 5: right, so we're all here. Good morning to Vice Chairs and staff and our audience at home.

[0:00:30] Voice 5: Welcome to the Executive Committee meeting of December the 15th. This will be our last

[0:00:37] Voice 5: meeting for the year. It's been an exciting year. I want to start right off by acknowledging

[0:00:47] Voice 5: our ability to live and work in the Coast Salish territories. Today I find myself in the

[0:00:55] Voice 5: the Ligonquian territory. I am in the Victoria office and I am elected on Fetus Island in the

[0:01:01] Voice 5: Penelope and Lianxin territories. And this is such an amazing part of the world that we live in

[0:01:08] Voice 5: that is so rich in culture and history available to us to explore. And I encourage everybody to do

[0:01:15] Voice 5: so. I'm just going to introduce our vice chairs and guests that we have here and some of our

[0:01:23] Voice 5: senior staff. I see Sue Ellen Fast, counselor and trustee from Bowen Island, sitting on executive

[0:01:30] Voice 5: committee. And I see Trustee Laura Patrick from Salt Spring Island and Trustee Dan Rogers from

[0:01:39] Voice 5: Gambier-Keats Trust Area. I recognize Trustee Morrison from North Pender Island, a guest with

[0:01:47] Voice 5: us today to participate in some of the conversation. And thank you, Deb, for joining us today. Who is

[0:01:54] Voice 5: who is the Chair of Trust Programs Committee

[0:01:56] Voice 5: and ostensibly she's here today in that role.

[0:02:00] Voice 5: Really great to have you here.

[0:02:02] Voice 5: So just going around the room in Victoria here,

[0:02:05] Voice 5: we have a CEO, Russ Hotson-Piller.

[0:02:07] Voice 5: Morning.

[0:02:08] Voice 5: We have Mark Van Peekel doing tech support for us today.

[0:02:12] Voice 5: Good morning.

[0:02:13] Voice 5: And of course, Laurie Foster,

[0:02:15] Voice 5: looking after our technology and minutes.

[0:02:18] Voice 5: I appreciate all the work that all of you do here online

[0:02:21] Voice 5: and seeing that we have Claire Froeder,

[0:02:23] Voice 5: director trust area services david marler director regional planning services uh delani hippola

[0:02:33] Voice 5: with the trust area services department and uh lisa wilcox our senior intergovernmental liaison

[0:02:41] Voice 5: good morning everybody um i hope that you are well and thank you for all that you do for us

[0:02:47] Voice 5: in our communities so i have an agenda before me and i'm just going to ask if there's any

[0:02:54] Voice 5: additions and deletions to the agenda at this time uh dan rogers yeah

[0:03:01] Trustee Rogers: good morning everyone and um

[0:03:02] Trustee Rogers: happy to be here from from coast sales territory i just wanted to uh raise i i know that trustee

[0:03:11] Trustee Rogers: morrison uh has sort of limited time frame and and she's here really for eight one two four and

[0:03:19] Trustee Rogers: 8125 i wondered if we could sort of talk about moving that up the um uh the agenda so that we

[0:03:27] Trustee Rogers: could uh deal with that at some point on what your thoughts are if you've given any thought

[0:03:33] Trustee Rogers: okay

[0:03:34] Voice 5: so which items were they again uh thank you guys 8.2 point no

[0:03:41] Trustee Rogers: 8.124 and and of course

[0:03:45] Trustee Rogers: the addendum that came in yesterday the 8125 is related to that um and i see a note she's got

[0:03:53] Trustee Rogers: about an hour and we can often get take an hour talking about other things so i'm wondering if

[0:03:59] Trustee Rogers: we could move that up to maybe the beginning of the agenda so that we could deal with that so

[0:04:04] Trustee Rogers: i know you're i think you're are you in new orleans by now yeah well certainly

[0:04:09] Voice 5: uh if there

[0:04:10] Voice 5: are no objections to doing that i certainly think we should do that and i'm happy to support that so

[0:04:16] Voice 5: let's uh just we'll reorder the agenda to move to 8.1.24 and 8.2.5 um uh right after um

[0:04:32] Voice 5: we approved the agenda and uh and prior to adoption of the minutes let's just say we're

[0:04:37] Voice 5: put them slotted in

[0:04:38] Voice 5: there at three thank you that's all everybody and um uh claire frader

[0:04:46] Voice 5: are you in a position to support uh provide any support that you're going to from your area in

[0:04:50] Voice 5: that section perfect thank you um so anything new uh to add to the agenda today not seeing anything

[0:05:00] Voice 5: from anybody so then i'm going to then take it that the agenda be adopted by general consent

[0:05:06] Voice 5: as presented, and we will reorder the agenda

[0:05:09] Voice 5: according to our meeting participants' needs.

[0:05:13] Voice 5: And so our rise in report normally

[0:05:17] Voice 5: from previous in-camera meetings,

[0:05:20] Voice 5: we have nothing to rise in report from the last,

[0:05:24] Voice 5: from any previous in-camera session at this moment in time.

[0:05:28] Voice 5: So let us move directly to 8.1.2.4,

[0:05:36] Voice 5: trust programs committee uh chair morrison regarding trust policy statement amendments

[0:05:40] Voice 5: discussion so um how do we want to start off on this uh claire frady do you want to

[0:05:46] Voice 5: uh introduce uh this conceptually where we're at and then we'll go to trustee morrison um i

[0:05:53] Voice 12: think actually best to start with trustee morrison if that's right here

[0:05:56] Voice 5: super so trustee morrison

[0:05:58] Voice 5: over to you nice to see you here thank

[0:06:01] Trustee Morrison: you um and dan did you want to say anything before i jump in

[0:06:04] Trustee Morrison: uh

[0:06:06] Trustee Rogers: no i well i'll just say uh i right after the council i know that i had some

[0:06:12] Trustee Rogers: offline conversations with trustee horse and um i just indicated that we should chat about this

[0:06:19] Trustee Rogers: because uh uh deb has some ideas about how trust programs committee can be involved in the

[0:06:27] Trustee Rogers: development of the the evolution i guess of the trust policy statement and i thought given that

[0:06:34] Trustee Rogers: we're going to be evolving that as the engagement strategies rolled out. I think it was probably

[0:06:44] Trustee Rogers: wise for us to have a chat about that now to get people's ideas about what that might look like,

[0:06:49] Trustee Rogers: including Claire's, et cetera. So that's why I suggested Deb join us. So go ahead, Deb.

[0:06:55] Trustee Morrison: Perfect. And thanks so much for everyone for reorganizing the agenda. Sorry for the

[0:06:59] Trustee Morrison: a chaos that might cause um I'm at a conference um so and I'm happy to be able to be here this

[0:07:06] Trustee Morrison: morning um so my comments that trust council a couple weeks ago now I guess um were really

[0:07:13] Trustee Morrison: about the idea of how could we um okay maybe I'll just start from what I hope to see maybe

[0:07:22] Trustee Morrison: I'll start from that so what I hope to see is that I hope to see we have some success at passing

[0:07:29] Trustee Morrison: to some level, preferably all the way through to third reading, some portion of the trust policy

[0:07:38] Trustee Morrison: statement work this term. That's my hope. And to be able to do that, and I'm not actually wedded

[0:07:45] Trustee Morrison: to what that looks like or to like how much of that is passed this term. I think that's open

[0:07:51] Trustee Morrison: for discussion among all trustees and has been open for discussion for the last three years.

[0:07:57] Trustee Morrison: But what I think we are finding ourselves in is we're finding ourselves in a situation where it's difficult to pass things because there's a very vocal minority across the trust area that's like, you know, stirred things up in particular ways and has caused something of a pause, a six month delay, I would name, in our ability to move forward on the policy statement.

[0:08:17] Trustee Morrison: And so trust programs committee hasn't had input into that really for about six months now. And the statement as it was presented in sort of May, June, July, that was the staff's first draft of the statement and it was excellent.

[0:08:36] Trustee Morrison: and we like had a lot of conversation but it wasn't necessarily meant to be the end all and

[0:08:42] Trustee Morrison: be all right um and so i think that there is a load of room for like thinking with the feedback

[0:08:49] Trustee Morrison: we've already gotten in for from community um to offer some suggestions on revision

[0:08:54] Trustee Morrison: from trustees at the same time as we're also going through and doing the public engagement

[0:09:01] Trustee Morrison: because what i would hate to see is we do a whole bunch of public engagement we hand it to trustees

[0:09:06] Trustee Morrison: in march then they haven't really had time to process and think through it or even contemplate

[0:09:12] Trustee Morrison: what the trust programs committee trustees like would offer as suggestions forward um and i think

[0:09:18] Trustee Morrison: we need to be a little bit more strategic and rapid in processing things so if we're going to

[0:09:24] Trustee Morrison: even hope to have anything passed related to the trust policy statement this term if we don't pass

[0:09:29] Trustee Morrison: something related to the trust policy statement it leaves us in a very vulnerable position

[0:09:33] Trustee Morrison: politically in terms of the organization that we can't accomplish something like that in this time

[0:09:39] Trustee Morrison: window and I think it also opens up a lot of potential that it becomes an election issue

[0:09:44] Trustee Morrison: and we have people really try to run specifically to oppose any changes in the trust policy statement

[0:09:51] Trustee Morrison: which I think is really problematic actually I think that's the work that we've done this term

[0:09:54] Trustee Morrison: so anyway I'm going to leave it there for a second and Claire if you want to open up the

[0:09:59] Trustee Morrison: timeline or other pieces that you might want to name well

[0:10:06] Voice 12: um i think this is a discussion a

[0:10:09] Voice 12: political discussion for you to have around what your ambitions are what i can say is that

[0:10:13] Voice 12: the executive committee will be getting an engagement plan for consideration in january

[0:10:17] Voice 12: at this time it sees the engagement going until the end of march um so then likely trust council

[0:10:23] Voice 12: wouldn't receive sort of a summary report until june trust council so that's sort of the timing

[0:10:27] Voice 12: that you're looking at this point um subject to executive committee's consideration of that

[0:10:31] Voice 12: that engagement plan in January.

[0:10:35] Voice 3: Do you have any other thoughts, Claire, on the idea though?

[0:10:41] Voice 12: Well, I think really it is political

[0:10:44] Voice 12: in terms of how ambitious you wish to be

[0:10:46] Voice 12: in terms of moving forward on potential amendments

[0:10:49] Voice 12: and those considerations ahead of,

[0:10:51] Voice 12: or in parallel with engagement.

[0:10:54] Voice 12: Certainly undertaking discussion about amendments

[0:10:57] Voice 12: at the same time that you're engaging

[0:10:58] Voice 12: adds a layer of complexity to the public engagement.

[0:11:02] Voice 12: so i think it would depend somewhat on the nature of what those discussions look like

[0:11:07] Voice 12: at trust programs committee and what's anticipated so perhaps that's something to discuss today

[0:11:12] Trustee Morrison: and i think to add to that um i think that is something that would be good to talk about here

[0:11:19] Trustee Morrison: um because i think from my perspective what that might be is a list of more concise amendments that

[0:11:26] Trustee Morrison: we know are starting to percolate out of the feedback in communities it's not like we haven't

[0:11:30] Trustee Morrison: been talking to our communities for the last six months and so um there are some concrete things

[0:11:35] Trustee Morrison: that are the tension points like we know them they're docs there's so much salinization there

[0:11:40] Trustee Morrison: but there are some very specific tension points and then there's also um some questions about

[0:11:46] Trustee Morrison: like overall structure and format of the document and so those are things that we could offer

[0:11:51] Trustee Morrison: suggestions on um and we wouldn't necessarily need to vote on those things to be included or excluded

[0:11:56] Trustee Morrison: in March we could wait until June until the engagement we could look at more structural

[0:12:01] Trustee Morrison: things in March and what that might do is it might allow us to be able to keep pace with the feedback

[0:12:07] Trustee Morrison: and provide thoughtful motions on what to include or exclude and why and like provide some a little

[0:12:16] Trustee Morrison: bit more depth of background on the issues we know are going to be problematic because what we want

[0:12:20] Trustee Morrison: to do is we want to have trustees go into those sessions and say if they really are against any

[0:12:25] Trustee Morrison: particular piece then let's like vote it out and let's have a clear motion about what that looks

[0:12:30] Trustee Morrison: like and a clear rationale about why we're doing it so we can communicate it to the public thank

[0:12:38] Voice 5: you to both of you uh trustee fast over to you um

[0:12:42] Trustee Fast: thank you i think this is a really good discussion

[0:12:44] Trustee Fast: to be having and thank you deb for joining us i'm wondering if um uh we had an interesting

[0:12:52] Trustee Fast: conversation with um uh heather cower head of regional planning uh planning manager for the

[0:13:00] Trustee Fast: northern region just in our carpooling the other day for hornby uh about um bowen a bowen's past

[0:13:10] Trustee Fast: ocp process where uh the steering committee which is um the group that i ended up chairing uh did

[0:13:19] Trustee Fast: did not take on a writing role but they did take on a steering the process kind of role

[0:13:29] Trustee Fast: and one of the things they had to do was identify dominant community themes which sounds like what

[0:13:38] Trustee Fast: you're talking about Deb and I'm thinking about if if the this I think would be valuable to the

[0:13:43] Trustee Fast: process for the positive side of what are the dominant community themes as well as what you

[0:13:50] Trustee Fast: call the tension points and where in some cases I think more information is needed or are they

[0:13:58] Trustee Fast: just target points anyway I'm I think that kind of from the balcony kind of help for trustees I

[0:14:14] Trustee Fast: I would say as we come towards the June meeting might be helpful because we

[0:14:20] Trustee Fast: don't, all of us know what's happening on each other's Island.

[0:14:24] Trustee Fast: Staff will be getting all kinds of public input.

[0:14:28] Trustee Fast: And, and I'm not sure that all Islands are doing

[0:14:37] Trustee Fast: local data collection or public input collection because we're waiting on the

[0:14:42] Trustee Fast: process. I think that's, what's happening here on Bowen.

[0:14:44] Trustee Fast: Bowen Council has weighed in a little bit and through the formal referral process and anyway

[0:14:51] Trustee Fast: that's my point I don't think trustees should be writing it and I don't think anybody's suggesting

[0:14:57] Trustee Fast: that but I do think there might be a role for identifying those dominant community themes and

[0:15:04] Trustee Fast: and kind of being the keepers of the process, the steers.

[0:15:09] Trustee Fast: I'm over, over.

[0:15:15] Voice 5: So shall I go keep going around the room here

[0:15:18] Voice 5: and I'll make my own remarks maybe at the end,

[0:15:21] Voice 5: but trustee Rogers, I think I saw your hand up

[0:15:24] Voice 5: and then I'll go to trustee Patrick.

[0:15:26] Voice 5: And then I'd like to give the CAO an opportunity

[0:15:29] Voice 5: to chime in as well.

[0:15:34] Voice 5: Dan Rogers and your

[0:15:36] Voice 5: microphone,

[0:15:37] Voice 5: you'll have to be conscious of whatever that issue is

[0:15:40] Voice 5: that we've had before to get your audio through because it's a little bit sketchy to hear 100%

[0:15:46] Voice 5: of what you're saying.

[0:15:47] Trustee Rogers: Yeah, that's something that's come up with Zoom in the last three or

[0:15:50] Trustee Rogers: four months, is that you've got to talk directly to the computer or it loses it. I'll try and do

[0:15:56] Trustee Rogers: that and not turn my head around, Wade. So, I mean, this is an interesting place we're in

[0:16:06] Trustee Rogers: Because, of course, I know there was a series of motions or ideas that trustees wanted to advance on July the 8th to amend the policy statement.

[0:16:19] Trustee Rogers: We got a few minor ones out of the Trust Programs Committee from June, I think.

[0:16:27] Trustee Rogers: And then we got some from the Executive Committee, a couple of which were mine, just before we went.

[0:16:33] Trustee Rogers: Maybe that was May, but anyway, that we amended some of the draft to go to trust programs, to trust council in July.

[0:16:41] Trustee Rogers: But I know there was a series of other ones from talking to other trustees.

[0:16:46] Trustee Rogers: I had a couple. They were more structural than they were fundamental.

[0:16:53] Trustee Rogers: But there were some ideas already out there.

[0:16:57] Trustee Rogers: And I think the plan was to make some of those amendments before we sent it out.

[0:17:01] Trustee Rogers: didn't happen because we got bogged down and i shouldn't say bogged down but we had a fulsome

[0:17:06] Trustee Rogers: discussion around procedure and what to do about first reading etc etc and uh that took a long

[0:17:13] Trustee Rogers: that took that whole meeting so we were stuck in that place about how are we going to do some

[0:17:17] Trustee Rogers: amendments so so um you know it's sort of an odd place we're in because we know that the draft is

[0:17:24] Trustee Rogers: going to be amended and yet we're also out there and we're getting we're getting a bit of mixed

[0:17:30] Trustee Rogers: messaging I saw an email the other day from somebody I don't remember who it was who said

[0:17:35] Trustee Rogers: well why don't you amend it before we have the community consultation this surely this is not

[0:17:40] Trustee Rogers: the document you're going to take out but it is the document we're going to take out for community

[0:17:44] Trustee Rogers: consultation I think it probably would be and I think we're beyond with all due respect I think

[0:17:52] Trustee Rogers: we're beyond themes I think we're into specifics I think the theme has already themes mostly have

[0:17:59] Trustee Rogers: already been set and i agree but i agree we're not going to i don't want to get involved in

[0:18:04] Trustee Rogers: writing it except for perhaps some words but i think there is a valuable role for tpc to play

[0:18:11] Trustee Rogers: probably in identifying those tension points that we know are ready to be to to develop some

[0:18:21] Trustee Rogers: proposals and tpc could be a bit like another referral agency but a specialized one because

[0:18:29] Trustee Rogers: because it was involved in the development of this document

[0:18:31] Trustee Rogers: and say, we think that the A, B, C, D, E, and F

[0:18:36] Trustee Rogers: need to be looked at and trust council

[0:18:39] Trustee Rogers: should consider amending it in this fashion.

[0:18:42] Trustee Rogers: The problem is, or the issue is going to be, of course,

[0:18:45] Trustee Rogers: the community engagement is happening

[0:18:46] Trustee Rogers: and First Nations engagement is happening concurrently

[0:18:50] Trustee Rogers: with all of this.

[0:18:51] Trustee Rogers: And so it becomes a bit of a third stream

[0:18:54] Trustee Rogers: And how do we resource and facilitate that when we have one meeting scheduled between now and the March Trust Council, probably two between now and the June Trust Council?

[0:19:11] Trustee Rogers: I'm making that up, but I'm guessing that's correct.

[0:19:14] Trustee Rogers: correct and uh but i would be fine sitting on the committee with setting aside a whole meeting to do

[0:19:21] Trustee Rogers: well we have to do the the community awards stewardship awards but setting aside a meeting

[0:19:27] Trustee Rogers: where we just have a discussion with see if we can identify five or six or seven specific things that

[0:19:34] Trustee Rogers: we could name as a trust programs committee um that we could name as to use deb's language

[0:19:42] Trustee Rogers: language that we could name as things that should probably be amended in the policy statement.

[0:19:50] Trustee Rogers: Without a lot of, and I agree entirely with the director, we're now entirely into a political

[0:19:57] Trustee Rogers: discussion and so without a lot of request for staff to do background or provide resources,

[0:20:08] Trustee Rogers: resources, we're into a political discussion, but I could see doing that. And whether we do it

[0:20:12] Trustee Rogers: January or February, we could do it at some point in that. That's sort of my reaction.

[0:20:20] Voice 5: Thank you, Dan. Laura Patrick, did you want to chime in?

[0:20:24] Trustee Patrick: Sure. Well, thanks for joining us today, Deb, and best of luck and traveling in this

[0:20:31] Trustee Patrick: crazy time we're in. I think the key is, for me, I understand the timeline and all the concerns

[0:20:41] Trustee Patrick: But I think the objective needs to be soundly that we want to end up with a policy statement that is, you know, setting us on a path of where we are in the time. And I know deadlines create havoc with that, perhaps, but we need to be focused on that being, I think, the main purpose.

[0:21:04] Trustee Patrick: and i also say i think we have to be careful about saying there's a sure there may have been

[0:21:10] Trustee Patrick: a vocal minority but we've lost a lot of trust in a majority of the people living in the area

[0:21:19] Trustee Patrick: and that is just a matter of where we are and we can you know talk about what got us here but

[0:21:25] Trustee Patrick: So we're here and we have to move forward. And I think we need to earn back quite a bit of trust or gain trust through this engagement process that this engagement process is a place where the public can influence the outcome of the policy statement or influence what's in it.

[0:21:48] Trustee Patrick: and so we have to be we have to honor that and make sure that's being very clear that that is

[0:21:53] Trustee Patrick: a promise that we're making you know through the engagement process of how what how we factor this

[0:21:58] Trustee Patrick: input so i um but that said i think there is a place for the for the trust policy programs

[0:22:04] Trustee Patrick: whatever you're called tps c whatever we are called to um um to still be involved in the

[0:22:14] Trustee Patrick: the process. The best job, we want this engagement to be as good as possible. And I would assume

[0:22:20] Trustee Patrick: there will be questions from the engagement consultants as well as what they're hearing.

[0:22:24] Trustee Patrick: What does this mean? Do we need to dive deeper into this? Or why are we hearing this on

[0:22:30] Trustee Patrick: Salt Spring and we're not hearing this on Maine? So I would assume there could be some

[0:22:36] Trustee Patrick: interesting questions coming out of the engagement consultants and that opportunities to refine and

[0:22:41] Trustee Patrick: and improve the engagement, even as we're going through the process. So I think there is a place

[0:22:47] Trustee Patrick: to play. I think there is a, uh, for, for the, the committee, um, and, um, and while yes, I,

[0:22:57] Trustee Patrick: you know, did, did, did we get those dominant themes? I think that's a question we need to

[0:23:02] Trustee Patrick: always be looking at. Did we miss something? Is there another theme or something that, uh,

[0:23:06] Trustee Patrick: uh we over overlooked in the process so um i think generally what everyone's been saying

[0:23:13] Trustee Patrick: has been is consistent with my thoughts on just you know an involvement but be very careful that

[0:23:21] Trustee Patrick: we're not drafting thank

[0:23:26] Voice 5: you laura so let's make a few remarks and then i think i'm going to turn

[0:23:30] Voice 5: to the ceo and so maybe give us a sober look at the reality of things but if i take a high level

[0:23:39] Voice 5: which is what I always try to do on this.

[0:23:42] Voice 5: I really actually appreciate that you being here today

[0:23:47] Voice 5: and setting the message about,

[0:23:51] Voice 5: we need to attempt to make some amendments now this term

[0:23:58] Voice 5: to get this at least moved along.

[0:24:00] Voice 5: And then I think, and I've said on this topic

[0:24:04] Voice 5: that there is a longer term goals

[0:24:07] Voice 5: where we the executive committee with trust program services I continue to believe

[0:24:12] Voice 5: um updates the policy statement on a regular basis we have we find ourself in a situation

[0:24:20] Voice 5: which was untenable really there are some major changes and and the world has changed so much

[0:24:27] Voice 5: even just in the last two years but even before that the world had changed and I will say that

[0:24:33] Voice 5: this project has was ambitious always has been ambitious and quite possibly unrealistic in

[0:24:41] Voice 5: the assumption that we won't actually open this up again and that what we do now we need to do

[0:24:49] Voice 5: it because it's going to be written in stone which of course it's been written in soft stone for the

[0:24:55] Voice 5: last however many years and we need to get out of that trap and we need to set our state of mind in

[0:25:01] Voice 5: in knowing that next, let's just say next year at this time,

[0:25:05] Voice 5: there will be some amendments brought forward

[0:25:07] Voice 5: by executive committee and trust program services

[0:25:09] Voice 5: that are necessary to keep the policy statement fresh

[0:25:13] Voice 5: and current with current times.

[0:25:16] Voice 5: So this was ambitious right at the beginning

[0:25:19] Voice 5: and indeed through no fault of our own,

[0:25:22] Voice 5: we have lost significant chunks of time

[0:25:25] Voice 5: and indeed lost trust or stimulated the distrust

[0:25:30] Voice 5: that exists in the islands trust um to come to the surface and it's drawn our attention

[0:25:36] Voice 5: and it's given us an opportunity to look in the mirror about how we do things and although we

[0:25:42] Voice 5: may or may not agree with some of the principal the ideas that are being put out there i think

[0:25:46] Voice 5: we can be honest with ourselves and say as we have in our communications plan in today's agenda for

[0:25:51] Voice 5: the executive committee identified we need to do more communication more effectively with more

[0:25:56] Voice 5: more people. So that's kind of where we're at. So I'm just going to talk about the amendments

[0:26:02] Voice 5: because I've said now for quite some time, and sort of like a broken record, this is the ideal

[0:26:07] Voice 5: consensus decision-making model in my mind, because I think we need to agree on the things

[0:26:14] Voice 5: that we agree upon and advance those. And those things that we can't agree upon, set those up for

[0:26:20] Voice 5: the longer-term discussion where it comes back next year as another amendment to the policy

[0:26:24] Voice 5: statement on an ongoing process

[0:26:26] Voice 5: because i don't think we can resolve or fix some of the specifics

[0:26:31] Voice 5: that not everybody agrees on and there's definitely two sides to everything from

[0:26:37] Voice 5: from the water desalination to tree cutting regulations to housing that's all across the

[0:26:44] Voice 5: spectrum um so we i do agree that we need to agree on what's in and what's out who it is that makes

[0:26:51] Voice 5: has that authority and wants to make that political decision is interesting um because

[0:26:58] Voice 5: no matter what we do we will be criticized and we will be perceived by many as being disingenuous

[0:27:04] Voice 5: in our process if we try to advance this without further public consultation in any way shape or

[0:27:10] Voice 5: form um and certainly we have lost some trust i don't know that we've lost the trust with the

[0:27:17] Voice 5: majority that what's the good news is the majority are paying attention and I don't think that's

[0:27:23] Voice 5: happened before and that is significant and we need to capitalize on that and I am feeling pretty

[0:27:31] Voice 5: good about the consultants we brought on to help us with this process is I'm hoping that they are

[0:27:35] Voice 5: going to be able to do that.

[0:27:39] Voice 4: So I think

[0:27:43] Voice 5: how it is we're going to do this in this term I don't have

[0:27:47] Voice 5: a solid idea um whether it's a shorter version or longer version and how the timeline is with

[0:27:54] Voice 5: the delivery of

[0:27:54] Voice 5: march not till june because by june you know honestly it's almost all over

[0:28:00] Voice 5: and so how we not get ourselves trapped in trying to fix the things that need fixing

[0:28:07] Voice 5: and simply just setting them aside and only doing the things that we can agree upon

[0:28:10] Voice 5: and who is it that owns it is it executive committee is it trust area services in

[0:28:16] Voice 5: in conjunction with it and how much of it does council own

[0:28:19] Voice 5: and how much of it does the community own?

[0:28:21] Voice 5: We have to figure that out in order to advance this work.

[0:28:24] Voice 4: So

[0:28:24] Voice 5: let's keep that high level view and see what we can do

[0:28:28] Voice 5: because we do ourselves a disservice

[0:28:31] Voice 5: by simply not changing the policy statement

[0:28:34] Voice 5: to include climate change and First Nations.

[0:28:37] Voice 5: We did nothing else.

[0:28:39] Voice 5: If we don't do that, we continue to hamper ourselves

[0:28:41] Voice 5: into the future for the important work that we need to do

[0:28:44] Voice 5: with respect to First Nations and climate change.

[0:28:50] Voice 5: That's it for me.

[0:28:51] Voice 5: CAO.

[0:28:52] Voice 5: Oh, thanks Mr. Chair.

[0:28:53] Voice 5: Permission to speak unusually frankly.

[0:28:56] Voice 3: I would

[0:28:56] Voice 5: expect nothing less.

[0:28:57] Voice 3: Okay, so I think this is a great idea

[0:29:01] Voice 3: and I'll tell you why.

[0:29:05] Voice 3: The last time we had political eyes on this document

[0:29:09] Voice 3: in terms of where it should go, what was she doing

[0:29:11] Voice 3: was pre-July, pre the special meeting in July 8th.

[0:29:15] Voice 3: It's untenable to then have that be June 2022,

[0:29:20] Voice 3: a year later, where we're doing public engagement

[0:29:23] Voice 3: and staff's working on the document

[0:29:25] Voice 3: and those kinds of things.

[0:29:26] Voice 3: We do need to have that tendering process

[0:29:30] Voice 3: that's concurrent because concurrence

[0:29:32] Voice 3: has been the watchword of this process from the start.

[0:29:35] Voice 3: We can't do things consecutively.

[0:29:37] Voice 3: We have to kind of do them concurrently

[0:29:39] Voice 3: and then bring all the pieces together so um i think that um it would be to the to the health

[0:29:48] Voice 3: of the program to have tpc um and now it's just a question of defining that um

[0:29:56] Voice 3: looking at the key issues associated with the document because they've been getting

[0:30:00] Voice 3: some feedback over time um not entering into the public discussion right now because there is a

[0:30:05] Voice 3: public discussion going on but tending to the document and um talking perhaps about its

[0:30:11] Voice 3: organization but we're not actioning those things until we all agree when is the right time to

[0:30:16] Voice 3: sequence in the thought of tpc or anyone else um the first nations inputs and the results of the

[0:30:23] Voice 3: public engagement so it's a question of sequencing i remind us all that the executive committee is

[0:30:29] Voice 3: the administrative guide they're providing the administration of this process but they're not

[0:30:34] Voice 3: wading into context as so of so far so so so it's been trust programs committee that's had

[0:30:41] Voice 3: that role um i do not think we're doing things two other thoughts the goal here is to

[0:30:48] Voice 3: until someone tells us differently is to proceed to get a new policy statement

[0:30:55] Voice 3: full stop and then we'll see what's going to happen that alters that goal but there's nothing

[0:31:00] Voice 3: that's changed that goal and i think the other consider two considerations one the issue of trust

[0:31:06] Voice 3: is an issue but i think and we're not potentially speaking about this now the challenging material

[0:31:12] Voice 3: inside the new draft is also an issue that community nations elected officials and staff

[0:31:19] Voice 3: have to come to terms with so it's the actual document itself is taking us to a new place and

[0:31:25] Voice 3: that is an impetus for uncomfortability and and all these things so that's as this isn't uh i'm

[0:31:36] Voice 3: resisting the notion that all of this is some failure of trust we have to do better and we

[0:31:40] Voice 3: are doing better with our communications it's also an issue of modernizing the policy statement and

[0:31:46] Voice 3: that's a tough thing to do um the last part is how to resource this um i our staff now is going

[0:31:55] Voice 3: to be supporting the engagement process which trust council has rightly said we need to do

[0:32:00] Voice 3: we can't then pivot all of them to an extended series of meetings probably with tpc um but um

[0:32:09] Voice 3: we need to have you know so what resources we can't have like a meeting every two weeks kind

[0:32:13] Voice 3: of idea um but um i think that claire would probably agree that resourcing to the discussion

[0:32:21] Voice 3: and having some political eyes and tpc sort of um having a concurrent thought bucket where it's

[0:32:29] Voice 3: going these are some things that we've heard that we need to have and we could record those

[0:32:33] Voice 3: and um support the process that way because otherwise if all the stuff comes in and we're

[0:32:39] Voice 3: at june and all of a sudden the trustees weighed back in i think that's a missed opportunity of

[0:32:45] Voice 3: time thank you okay

[0:32:49] Voice 5: thank you ceo i'm inclined to i want to ask claire as kind of the guardian

[0:32:55] Voice 5: of the archive maybe is do we actually have a sense um and i'll just put it simply what's in

[0:33:04] Voice 5: and what's out or what's questionable?

[0:33:07] Voice 5: No.

[0:33:08] Voice 12: No, no, I mean, this is trust council's document.

[0:33:11] Voice 12: We did not get to that discussion in July.

[0:33:13] Voice 12: So we do not have an understanding of political well.

[0:33:17] Voice 12: We certainly have some feedback from community

[0:33:20] Voice 12: and I know trustees have been out discussing in community

[0:33:22] Voice 12: but there's been no detailed roundup of, you know,

[0:33:25] Voice 12: the changing thoughts of trustees and more informed thoughts

[0:33:28] Voice 12: in terms of what they've heard from community.

[0:33:31] Voice 12: And we are still in conversation with nations.

[0:33:34] Voice 12: So there's that information coming in as well.

[0:33:36] Voice 12: And you've had all your referral input at this point.

[0:33:39] Voice 12: So no, we don't have that roundup at this stage.

[0:33:42] Voice 12: I mean, certainly that is something TPC could request

[0:33:43] Voice 12: is to get written comments from trustees

[0:33:45] Voice 12: as to where they're at at this point.

[0:33:47] Voice 12: And that could be a point of discussion.

[0:33:48] Voice 12: There's a number of ways we could approach this

[0:33:50] Voice 12: if that's the will is to move forward.

[0:33:52] Voice 12: So in terms of timing,

[0:33:53] Voice 12: you've got a February meeting of TPC.

[0:33:55] Voice 12: You're unlikely to have any engagement

[0:33:58] Voice 12: have happened at that stage, I would think.

[0:34:00] Voice 12: So you're basically working from the place you are now,

[0:34:02] Voice 12: just with a more certainty

[0:34:03] Voice 12: around what the engagement will be and then there's an early April meeting by which point

[0:34:07] Voice 12: the engagement should have concluded but you won't have any reporting yet and indeed even by

[0:34:13] Voice 12: the May meeting it would be uncertain whether we can get you some engagement results maybe

[0:34:18] Voice 12: preliminary draft and that's something we could discuss with the consultants in January but

[0:34:22] Voice 12: currently that's not even contemplated to have it in time for the May meeting although it's a

[0:34:27] Voice 12: possibility so that would be a consideration is what what information are you going to be using

[0:34:32] Voice 12: for that discussion um that tpc will be having i

[0:34:37] Trustee Morrison: can weigh in on a few things chair thank you

[0:34:40] Voice 4: so i'll turn it back to you okay

[0:34:42] Trustee Morrison: a couple things so um i agree that there has been no synthesis

[0:34:48] Trustee Morrison: of feedback today but we actually do have quite extensive feedback because we have a lot of

[0:34:53] Trustee Morrison: correspondence in the 2050 um envelope and trustees have gotten a lot of feedback like

[0:34:59] Trustee Morrison: like individually, that we really should all be forwarding to the 2050 tag so that we can

[0:35:05] Trustee Morrison: compile it. So that's one thing. As part of the July meeting, I actually put a motion on the table

[0:35:12] Trustee Morrison: that asked every trustee to go into their community before the September meeting.

[0:35:16] Trustee Morrison: So if they haven't done that, it's honestly their own issue that they're not consulting

[0:35:21] Trustee Morrison: with their community. And I did that very intentionally to make sure that we were

[0:35:25] Trustee Morrison: We're actually like taking responsibility as individual trustees to have conversations, even though the document isn't in first reading officially and there's no engagement strategy.

[0:35:35] Trustee Morrison: You know what? We're trustees. We're elected officials. We need to be out there talking to people in our community about what's on the table.

[0:35:41] Trustee Morrison: um so so those those two things do provide a lot of information and in our own community we had

[0:35:48] Trustee Morrison: you know meetings with community members individually in groups um and have quite

[0:35:53] Trustee Morrison: significant feedback from our community about like what the main issues are that they're running into

[0:35:58] Trustee Morrison: um so that's one thing the other thing is um to claire's question of like what is it that we

[0:36:06] Trustee Morrison: could do in the committee meetings and i think the current timeline of committee meetings is

[0:36:11] Trustee Morrison: probably fine. I don't think additional meetings is something that's necessary. I think structuring

[0:36:18] Trustee Morrison: those meetings to pretty much solely focus, if we can, on the trust policy statement sort of

[0:36:24] Trustee Morrison: conversation is probably helpful, because I think there's one or two questions that could be guiding

[0:36:29] Trustee Morrison: questions, and I think they're appropriate at different times. So, for instance, in the February

[0:36:34] Trustee Morrison: meeting, it might be really helpful for trustees to focus solely on the structure of the trust

[0:36:43] Trustee Morrison: policy statement as it stands right now, and make any suggestions, because I hear a lot of rhetoric

[0:36:49] Trustee Morrison: right now about the structure isn't like workable, it's too long, it's do this. So okay, let's get

[0:36:55] Trustee Morrison: very specific politically about what is okay, what is in or what is not from structure, and get some

[0:37:01] Trustee Morrison: some agreement on that. And if there's differences, let's get some suggestions on what different

[0:37:05] Trustee Morrison: structure might be that we could then pass forward to executive and you can make a decision whether

[0:37:10] Trustee Morrison: you pass that into staff or however we want to handle that. So that would be one thing I think

[0:37:15] Trustee Morrison: that done early is not content per se, it's literally just structure so that it shows that

[0:37:20] Trustee Morrison: we're responding to the concerns of community. A 40-page document is hard for community to digest

[0:37:25] Trustee Morrison: And so, or however long it ends up being. So that's one thing. The other thing would be, I don't know that I think it's staff's responsibility to synthesize the feedback that we're getting in correspondence.

[0:37:40] Trustee Morrison: correspondence i think that it's trust program committee's responsibility to read the

[0:37:45] Trustee Morrison: correspondence and so i actually think that it's a political issue where if we just had all the

[0:37:51] Trustee Morrison: correspondence in one bin and like we warn people a month in advance like our expectation is that you

[0:37:57] Trustee Morrison: go through and like note and like understand what that feedback is that's going to be actually

[0:38:03] Trustee Morrison: helpful. Then the trust versus distrust trust issue. I'm not really that concerned about it

[0:38:13] Trustee Morrison: in one way. I think that for every sort of distrust statement that I get, I get three or four

[0:38:22] Trustee Morrison: comments personally, or in writing from people saying that, like, they're excited that we're

[0:38:28] Trustee Morrison: actually moving forward with this work. And so I actually with Russ on his comments about this,

[0:38:34] Trustee Morrison: that I actually think that we are on the timeline we are on and we're moving forward,

[0:38:39] Trustee Morrison: but not having trustee involvement in this at this moment, that actually can cause distrust

[0:38:45] Trustee Morrison: because the issue is that we actually need to show that trustees are deeply engaged in the work

[0:38:51] Trustee Morrison: too. And nothing against our staff at all, but we do need to show the trustees are doing some

[0:38:58] Trustee Morrison: of that legwork too um and then maybe the final thing is as we're thinking about drafting or not

[0:39:07] Trustee Morrison: drafting you know um the suggestions on all of those structural things iterate with staff and

[0:39:13] Trustee Morrison: and have in the past that is a workload problem and i think claire and russ can speak to that

[0:39:18] Trustee Morrison: better or delaney she's here as well it can speak to what that is i don't necessarily know that we

[0:39:23] Trustee Morrison: would iterate in all at once we might bring those decision points forward from trust programs

[0:39:27] Trustee Morrison: committee to council in March if there's structural changes, and they would just feed into all the

[0:39:31] Trustee Morrison: edits that get done at the end as things synthesize with the public feedback. So we can have different

[0:39:36] Trustee Morrison: strands of thinking and work that then are all pulled together as one holistic sort of edit and

[0:39:42] Trustee Morrison: revision process. We are dealing with a communications problem. So we're dealing with a

[0:39:48] Trustee Morrison: communications problem around terms like ways of knowing. We are, you know, salinization, what is

[0:39:55] Trustee Morrison: and what isn't. And so some of those things as the engagement strategy proceeds, I'm not going

[0:40:01] Trustee Morrison: to be able to stay for the engagement conversation, but as the engagement conversation proceeds,

[0:40:05] Trustee Morrison: some of those things that we know to be prolific in the feedback we've gotten so far,

[0:40:12] Trustee Morrison: we have to include those as educational moments in our engagement strategy, because it's really

[0:40:19] Trustee Morrison: hard to even have a conversation about salinization if people don't understand what the science is.

[0:40:23] Trustee Morrison: I've been asked a whole bunch of times, and I actually don't know what that science is.

[0:40:26] Trustee Morrison: So and like ways of knowing, we've been asked at our local trust committee just this last time,

[0:40:31] Trustee Morrison: like, what does it mean for ways of knowing? And I pushed back and said, well, until it's defined

[0:40:34] Trustee Morrison: by the trust policy statement itself, I'm not defining it. Like I can, I'm an academic, I can

[0:40:40] Trustee Morrison: totally give you an academic definition, but I'm not going to because it's not my definition. It's

[0:40:45] Trustee Morrison: the definition of the committee. And we have to think about that. So but we do need to unpack

[0:40:48] Trustee Morrison: to unpack some of those things.

[0:40:52] Voice 5: Thank you, Dan Rogers, Trustee Patrick,

[0:40:56] Voice 5: Vice Chair

[0:40:57] Voice 5: Patrick and Vice Chair Fast.

[0:40:59] Trustee Rogers: Okay, so it sounds like we mostly would agree

[0:41:02] Trustee Rogers: that this should go to the Trust Programs Committee.

[0:41:05] Trustee Rogers: A

[0:41:06] Voice 5: little closer to the mic, Dan.

[0:41:08] Trustee Rogers: It sounds like most of us agree

[0:41:10] Trustee Rogers: that it should go to the Trust Programs Committee

[0:41:11] Trustee Rogers: and I agree with Trustee Morrison

[0:41:15] Trustee Rogers: that if we had a few focused questions

[0:41:20] Trustee Rogers: for the trust the members of that committee we may get a bunch of people who want to join

[0:41:24] Trustee Rogers: um uh the uh that's that seems to be the the flavor of the of the uh the end of the year

[0:41:32] Trustee Rogers: which is fine uh we get some more voices uh it said we could go with a couple of questions and

[0:41:38] Trustee Rogers: see if we can synthesize some of these can i just say i think it's really important for us to not

[0:41:44] Trustee Rogers: sort of prejudge what the ending of this is going to look like or the next or the iteration of this

[0:41:52] Trustee Rogers: the evolution of this and so I do think it's important for in our public commentary here

[0:41:59] Trustee Rogers: until we get to the stage of knowing where we're going to be in March or June and have a discussion

[0:42:08] Trustee Rogers: Council about all of this, that we not start to talk about what the end product is going to look

[0:42:15] Trustee Rogers: like and where we're going to get to, because I don't know where that is. And frankly, I'll just

[0:42:21] Trustee Rogers: be permission to speak bluntly. I get nervous when I hear people say, well, we got to figure out what

[0:42:29] Trustee Rogers: we can have consensus about, because I think there's a lot of things here there's never going

[0:42:33] Trustee Rogers: going to be any consensus about and we're going to have to make some decisions about um it's we're

[0:42:38] Trustee Rogers: too big a body with too many different opinions and too many community opinions about things um

[0:42:46] Trustee Rogers: that that we need that that that we can never say well we all agree on x there may be a few small

[0:42:54] Trustee Rogers: things so i think we got to be careful not to prejudge where we end up on all of this um because

[0:43:00] Trustee Rogers: But I do think it's a good thing, and I think that was the decision point for today, which is, are we going to ask TPC to, or I don't know what ask is the right word, but to make a decision to get them to weigh in on where we're at.

[0:43:15] Trustee Rogers: I agree with both the chair of TPC and the CAO that it's a good time for some political eyes.

[0:43:21] Trustee Rogers: And if we give a couple of questions to the TPC to look at in their next meeting in February in the context of the material that's been received so far, perhaps they can come up with, and I'm part of the committee, so I'll say we, can come up with some good concrete suggestions.

[0:43:40] Trustee Rogers: and they would be at that point, not decision points,

[0:43:44] Trustee Rogers: but suggestions for trust counts.

[0:43:46] Trustee Rogers: So that's my point of view.

[0:43:50] Trustee Rogers: Thank you, Dan.

[0:43:51] Voice 5: Vice Chair Patrick.

[0:43:53] Trustee Patrick: Thank you, I generally agree with Dan,

[0:43:56] Trustee Patrick: but I wanted to say we have to look at even all the letter,

[0:44:00] Trustee Patrick: everything that we've received with some caution

[0:44:02] Trustee Patrick: because it was received in the same vein

[0:44:05] Trustee Patrick: of what we were criticized for

[0:44:07] Trustee Patrick: in the first rounds of engagement.

[0:44:10] Trustee Patrick: We're not sure what voice these represent, who's missing, all of those things in the material that we received.

[0:44:18] Trustee Patrick: I know in Salt Spring, we're a population of over 12,000 people, two trustees with zero resources to do engagement.

[0:44:29] Trustee Patrick: There's very little value and we can't say that the voice we heard is accurate on anything from Salt Spring.

[0:44:37] Trustee Patrick: We've done our best to say what we've heard.

[0:44:39] Trustee Patrick: heard so anyway that's a just like said with very caution that we need to really protect this

[0:44:44] Trustee Patrick: engagement to be as authentic and you know as meaningful as possible thank

[0:44:53] Voice 15: you

[0:44:55] Trustee Fast: uh yeah thank

[0:44:56] Trustee Fast: you deb i think you've articulated um what i was trying to say uh and uh maybe claire called it the

[0:45:03] Trustee Fast: roundup um of what we've heard so far that's what i meant by themes the dominant themes among the

[0:45:11] Trustee Fast: input that's being received and um uh and i think it would be helpful it'll also help keep trustees

[0:45:17] Trustee Fast: engaged and uh uh so that they can have their finger on the pulse of the uh process or feel

[0:45:26] Trustee Fast: um confident in the in decisions that they're going to have to make later on and uh so i think

[0:45:32] Trustee Fast: that's all good i support uh the direction that deb is uh describing thank you and one other

[0:45:42] Trustee Morrison: thing i just realized i forgot when dan said that please

[0:45:45] Voice 5: yeah um

[0:45:47] Trustee Morrison: so i think too one of the things

[0:45:50] Trustee Morrison: that we could um so claire mentioned this i do think it is helpful to do a very light touch

[0:45:57] Trustee Morrison: query and i i actually wonder if it's me as a political person instead of claire as a staff

[0:46:03] Trustee Morrison: member that needs to do it or maybe you chair um basically saying you know to each of the trustees

[0:46:09] Trustee Morrison: that the trust program is going to committee is going to meet in February you know as we passed

[0:46:14] Trustee Morrison: in last July we had this motion that you would all talk with your communities about things please

[0:46:18] Trustee Morrison: provide any information you want the trust programs committee to know about conversations

[0:46:21] Trustee Morrison: in your community and like if we did that literally just that and then pulled all that

[0:46:27] Trustee Morrison: information into the trust program committee too you have until the end of January to respond

[0:46:31] Trustee Morrison: so give people a month and a half or whatever that would actually help us because it and it's

[0:46:38] Trustee Morrison: really a political move. And I'm going to name that like really explicitly because what that's

[0:46:43] Trustee Morrison: doing is it's basically saying, we asked you, we said very clearly to do this. We're asking you for

[0:46:48] Trustee Morrison: documentation that you did this. We're asking to have that input included into the thinking of

[0:46:53] Trustee Morrison: trust programs committee. And then when you come back and say, you haven't done it, which I know

[0:46:57] Trustee Morrison: several trustees have not done it and explicitly said, well, I'm just waiting. And I'm like,

[0:47:01] Trustee Morrison: but that was the problem, right? Is you, you said that you would like hold off and wait and wait,

[0:47:06] Trustee Morrison: wait, wait, now you're going to criticize us for not doing anything. So there's a bit of ownership

[0:47:10] Trustee Morrison: from trustees that we have to kind of acknowledge and move here. And so I would really love it if

[0:47:15] Trustee Morrison: we could do something like that. And literally that simple, but I don't think it's really

[0:47:19] Trustee Morrison: appropriate to come from staff. I think it has to come from either myself or you chair.

[0:47:24] Trustee Morrison: So that would be one of those things. And that process I think would help

[0:47:32] Trustee Morrison: feed into the conversation. Oh, and that was, that was the other thing, Dan, that you had said. So

[0:47:36] Trustee Morrison: So I think one of the options that we could provide, and I think you're very right, we

[0:47:41] Trustee Morrison: should not assume what the end product will be, because I actually still don't even really

[0:47:47] Trustee Morrison: know what the end product will be, right?

[0:47:49] Trustee Morrison: But we do know where some of those tension areas are.

[0:47:53] Trustee Morrison: And so one of the things that we could do in Trust Programs Committee is through conversations

[0:47:59] Trustee Morrison: with the whole committee, we could literally flag where we think those pieces of tension

[0:48:03] Trustee Morrison: are and we could offer up possible processes for passing through the things that are absolutely

[0:48:10] Trustee Morrison: consensus and then like another process for like getting in the other pieces that are like you know

[0:48:16] Trustee Morrison: need to be voted in one at a time because i think if we vote for everything all at once we're going

[0:48:21] Trustee Morrison: to set ourselves up for failure and so that that process of how we're actually voting in the trust

[0:48:26] Trustee Morrison: policy statement should be discussed as well and like some ideas should be thrown around about that

[0:48:34] Voice 5: well thank thank you jeb um you know i i do believe this needs to be an iterative process

[0:48:43] Voice 5: and what you just said there voting the things in one at a time if this was in the normal sort of

[0:48:49] Voice 5: anticipated policy process of amending the policy statement you know let's just say every year every

[0:48:54] Voice 5: six months we would vote in one item at a time but we've we're in this situation where we're

[0:49:01] Voice 5: needing to do some catch up. I think your idea is brilliant. Let's maybe co-write something

[0:49:07] Voice 5: together that is a reminder to council to say, hey, this was the commitment that we asked you

[0:49:14] Voice 5: to make. And you're absolutely right. Many LTCs have not advanced that. But I think that there's

[0:49:24] Voice 5: some ambivalence that's out there and lack of understanding and clarity about what is it I'm

[0:49:30] Voice 5: supposed to do and i don't and what i hear i don't have the tools or the information i'm unclear

[0:49:35] Voice 5: myself about the work how can i go to my community because i'm not well prepared to answer the

[0:49:42] Voice 5: questions so that's why i sort of asked about is there a synthesis of what we've learned or not

[0:49:48] Voice 5: um certainly this if the structure is a is a roadblock to advancing the conversation we need

[0:49:56] Voice 5: to get rid of that roadblock so let's think about that um and then i kind of come back to you know

[0:50:03] Voice 5: when we're asking the trustees or even trust programs committee to read all of the 2050

[0:50:07] Voice 5: feedback how many pieces claire of actual is there and so i don't want to necessarily i see some

[0:50:16] Voice 5: that messaging yeah there's a lot um some synthesis that has already been done

[0:50:22] Voice 5: and that we don't need to replicate that work i think is helpful but marrying that together

[0:50:27] Voice 5: with the political will versus the uh distilling down what the themes are is maybe two different

[0:50:35] Voice 5: things and we need to get our heads around how it is that that can be provided to trust programs

[0:50:41] Voice 5: committee because again they're just they're trustees with their own uh local community

[0:50:46] Voice 5: community interest and beliefs and even beliefs on climate change and first nations and everything

[0:50:52] Voice 5: and um it needs to be a manageable task that they can get into and be objective and bring

[0:51:01] Voice 5: something back to the committee that helps the committee advance the body of work so

[0:51:06] Voice 5: um if there's a message to go out to trustees and i think there should be

[0:51:11] Voice 5: some of those elements of that need to be in there to assist them and of course the other

[0:51:18] Voice 5: you know time marches on in this and I guess I need to just let go of that because if we ask

[0:51:25] Voice 5: LTCs to do something it takes a couple of three months of a cycle in order for them to come out

[0:51:33] Voice 5: of it and then report back and how and often that might even be unsupported by staff and so there's

[0:51:41] Voice 5: no minute taking a record of those conversations and then that burden falls upon trustees and you

[0:51:48] Voice 5: know that sort of fits into the world of the TPC membership and I just noted that what Dan

[0:51:55] Voice 5: said earlier that oh if we start having this conversation at TPC everybody's going to want

[0:52:01] Voice 5: to join TPC and maybe he didn't say everyone but there'll be more people wanting to join TPC

[0:52:06] Voice 5: at what point is this a conversation of a committee or is it a conversation of council

[0:52:10] Voice 5: Council and we I think from my objective about ensuring process and policy is supported we need

[0:52:17] Voice 5: to be conscious of that because with that motion that came to Council to add a member to regional

[0:52:22] Voice 5: planning committee we got two people now that want to join Trust programs and it very quickly pushes

[0:52:29] Voice 5: us towards a quorum of Council being on a committee if everybody shows up and and so we have

[0:52:37] Voice 5: have to determine whether or not there's the capacity or ability or whether it's even doable

[0:52:42] Voice 5: as back to what dan said we're such a big organization well if we start making big

[0:52:47] Voice 5: committees um we're not even in this group here there's five of us political entities here and

[0:52:54] Voice 5: we're having a conversation and i'm watching it like we go around and around in circles

[0:52:59] Voice 5: we're not really having a conversation we're going around and around in circles

[0:53:03] Voice 5: and two individuals aren't developing something but certainly we're developing it together

[0:53:08] Voice 5: um but anyway just thinking about those elements here and how to advance the work as time marches

[0:53:16] Voice 5: on to get us to a place where we know even that we know what it is that this might look like

[0:53:24] Voice 5: and that's got nothing to do with crafting of the words which you know how the wordsmithing

[0:53:29] Voice 5: as a council so um i think i i'm gathering there's a strong support for deb's uh suggestion there

[0:53:37] Voice 5: that a reminder go out to council members about providing

[0:53:43] Voice 5: that feedback and providing that help

[0:53:46] Voice 5: characterizing that help to trust programs committee to uh bring us to the next stage

[0:53:53] Voice 5: um i do wonder what it is you want to do deb with the committee itself in terms of how much

[0:53:58] Voice 5: information do you want them to uh sift through in order to be able to do all those things and

[0:54:03] Voice 5: bring those to the table so i'll leave it there and just see trustee patrick you had your hand

[0:54:09] Voice 5: up there and i

[0:54:10] Voice 5: think

[0:54:11] Trustee Patrick: you're being clear you're just asking for a report of what was done not

[0:54:15] Trustee Patrick: to weigh in now with the engagement kicking off i just want to be clear that that's what you just

[0:54:20] Trustee Patrick: asked sure

[0:54:22] Voice 5: and that's fair

[0:54:23] Voice 5: enough that's easily found in the minutes of most of the meetings

[0:54:26] Voice 5: because a number of LTCs just deferred it

[0:54:29] Voice 5: until the consultation process was launched

[0:54:31] Voice 5: or other more information.

[0:54:33] Trustee Patrick: Well, the request was of trustees to go out and do things.

[0:54:37] Trustee Patrick: So that wouldn't be in minutes.

[0:54:38] Trustee Patrick: That's individuals.

[0:54:40] Trustee Morrison: So let me clarify.

[0:54:41] Trustee Morrison: So the, yeah, the ask in July specifically

[0:54:43] Trustee Morrison: was not actually the LTC ask

[0:54:46] Trustee Morrison: because of that challenge that you just named.

[0:54:48] Trustee Morrison: The ask was actually the individual trustees

[0:54:50] Trustee Morrison: take on ownership to have conversations

[0:54:52] Trustee Morrison: in their community around the trust policy statement.

[0:54:54] Trustee Morrison: and like and and like i understand that there's a lot of like i just understand what that means

[0:55:02] Trustee Morrison: but that was the motion that was put forward in july so we can look at the actual wording i'm

[0:55:07] Trustee Morrison: sure dan has it in front of him here um so but so that that was done in july and if people chose

[0:55:15] Trustee Morrison: to defer then that's their report that they deferred okay if they chose not to defer then

[0:55:20] Trustee Morrison: then they can report what they what they've learned in their own community. And that information is

[0:55:25] Trustee Morrison: information, like no information is information. So and we just put that out to communities. So

[0:55:31] Trustee Morrison: if you chose to defer in your own space, that's your choice as a trustee. But then like we have

[0:55:35] Trustee Morrison: the information we have from you right now to be able to like move forward and think. And of course,

[0:55:40] Trustee Morrison: we're not making decisions and trust program can change the policy statement because we don't own

[0:55:44] Trustee Morrison: it. Trust Council owns it right now. So what we're just doing is we're trying to like, get to

[0:55:50] Trustee Morrison: to a place where we actually say like 90 of this which is probably true like 90 of this is like

[0:55:57] Trustee Morrison: good we're good right and this 10 is the 10 that we actually probably have to itemize like go

[0:56:05] Trustee Morrison: through and work it out right and so to have efficient conversations at trust council that's

[0:56:13] Trustee Morrison: what we need we need like the 90 identified that we can be like yay we're good with the 90 and then

[0:56:19] Trustee Morrison: we need the itemized list of how do we want to tackle this in what order do we want to think

[0:56:24] Trustee Morrison: about this and prioritize this and work through it right and i think that's the stuff that we can

[0:56:29] Trustee Morrison: use feedback from trustees we can use feedback from community in june when it comes through to

[0:56:35] Trustee Morrison: like inform that um and trustees can have all that in front of them so i think the decision

[0:56:39] Trustee Morrison: points here peter to your specific questions one can that kind of activity be done in trust

[0:56:45] Trustee Morrison: programs committee and is that helpful for the process two is um like the questions that i'm

[0:56:52] Trustee Morrison: hearing are like what is if there is any structural edits suggestions what would those be what would

[0:56:59] Trustee Morrison: be the like consensus items overarchingly you know that we might be able to put forward to the

[0:57:05] Trustee Morrison: council as like we think this is the consensus stuff and then what is the list of other things

[0:57:09] Trustee Morrison: that we need to have deeper conversations around and maybe some learning between march and june

[0:57:13] Trustee Morrison: for the trustees around so that they have like really a lot of clarity on what those things are

[0:57:17] Trustee Morrison: and then we at trust programs committee use the feedback from trustees and use whatever feedback

[0:57:23] Trustee Morrison: we have right now and any syntheses we have right now to inform that conversation in february

[0:57:29] Voice 5: okay so you kind of come back to what my question was what do we need to do to support trust

[0:57:35] Voice 5: programs committee for their february meeting which means that that claire helped me out that

[0:57:40] Voice 5: needs to be in a hopper somewhere at least two weeks before the tbc meeting which must be late

[0:57:47] Voice 5: january yes

[0:57:48] Voice 12: we would need everything in by february 1st okay

[0:57:51] Voice 5: so then what we need to maybe

[0:57:54] Voice 5: do is to take some direction out of this because we sort of said we might spend an hour on this

[0:57:59] Voice 5: and we've almost done that already um what specific direction uh do you want i'm talking

[0:58:06] Voice 5: to all of you you want to take with respect to directing myself and or um deb morrison to uh

[0:58:14] Voice 5: put a request out to individual trustees to feedback to support the february meeting is that

[0:58:24] Voice 5: what we're looking for deb yeah yeah

[0:58:29] Trustee Morrison: i think so i don't know if dan has the actual motion in front

[0:58:32] Trustee Morrison: of him dan

[0:58:32] Trustee Rogers: well i don't but i i can remember very clearly because what it said was um that that the

[0:58:39] Trustee Rogers: trustees be asked to put their the the draft policy the draft as it was out to the community

[0:58:44] Trustee Rogers: and ask community members to to put commentary into the 25th islands 2050 space so it didn't

[0:58:51] Trustee Rogers: necessarily come back to the trustees unless they were out in community meetings and hearing

[0:58:56] Trustee Rogers: uh but it went to the 25th that they were it was community members were encouraged to send it to

[0:59:03] Trustee Rogers: the 2050 email address. So it should have been going out to the community and coming back in

[0:59:11] Trustee Rogers: through the 2050 portal. So that's where

[0:59:15] Voice 10: I would look. Now

[0:59:17] Trustee Rogers: I know that some trustees

[0:59:20] Trustee Rogers: were more engaged in having, like on Maine, I know they had two community gatherings.

[0:59:25] Trustee Rogers: And so they may have some more direct information, but I know that the request was for people to

[0:59:32] Trustee Rogers: to send it in through the 2050.

[0:59:37] Voice 4: So that's really great clarity.

[0:59:39] Voice 5: That message then from myself and Chair Morrison

[0:59:44] Voice 5: would be then that have you conducted these,

[0:59:47] Voice 5: have you undertaken these opportunities?

[0:59:50] Voice 5: Has the information been sufficiently sent until 2050?

[0:59:54] Voice 5: Do you have ownership of other information

[0:59:57] Voice 5: that needs to be a part of it?

[0:59:58] Voice 5: And please.

[1:00:00] Voice 5: have that in by the end of January of course what we're doing here is again ambitious we're

[1:00:07] Voice 5: 10 days before the end of the year over the holiday season we're going to be asking trustees

[1:00:12] Voice 5: to take on a work and we haven't we'll have no resources in this office oh after the 22nd so

[1:00:20] Voice 5: over to you CAO

[1:00:22] Voice 3: well just I'm just losing the plot just because I'm losing the plot but we've

[1:00:26] Voice 3: agreed that tpc i think we did land at the point of this discussion that was is that true tpc is

[1:00:32] Voice 3: going to have a role and now this is a specific project up right uh so do we have general

[1:00:42] Voice 3: agreement that claire can walk away with the idea that tbc will be actualized around being um

[1:00:49] Voice 3: sitting and having some questions associated with the policy statement

[1:00:52] Voice 3: that uh deb

[1:00:53] Voice 5: you're nodding yes and so how are we going to get to that point i'm not voting

[1:01:01] Voice 10: that's what

[1:01:01] Voice 10: i'm hearing that's

[1:01:03] Voice 3: what i'm hearing too so i just was hoping to land that and then

[1:01:05] Voice 3: i think this discussion now is a potential piece of work associated with that conclusion

[1:01:13] Voice 3: which is fine but i want claire to then wade in on both of those items if possible yeah

[1:01:21] Voice 5: yeah that's

[1:01:22] Voice 5: That's

[1:01:22] Voice 3: what I'm looking

[1:01:23] Voice 5: for, because I don't want to leave this conversation without Deb knowing that she's

[1:01:28] Voice 3: going to have an agenda.

[1:01:29] Voice 3: The number one issue is the issue at hand, and just getting that landed.

[1:01:35] Voice 3: And then we can look at options off of that.

[1:01:39] Voice 3: And then we can speak to what resources we have between now and Christmas, which I can tell you are zero.

[1:01:45] Voice 3: yeah yeah

[1:01:46] Trustee Morrison: so resources though i don't think are going to be an issue right now because

[1:01:51] Trustee Morrison: really i ask what from trustees it's not actually for staff to do that it's for peter for you and i

[1:01:57] Trustee Morrison: to actually draft an email or you and then send it out to trustees and that's their responsibility

[1:02:03] Trustee Morrison: to respond back by the date that which like maybe maybe we give them killer an extra week so like by

[1:02:08] Trustee Morrison: the third week of

[1:02:09] Trustee Morrison: january and

[1:02:10] Voice 3: that's great my my point is it has to be grounded to trustees that

[1:02:14] Voice 3: the TPC has a role and is working with executive committee

[1:02:19] Voice 3: and that's included in that communication as well.

[1:02:24] Voice 3: Thanks for the chance to interrupt.

[1:02:28] Voice 5: So, you know, the chat, Dan, that's great.

[1:02:32] Voice 5: And I'm assuming that maybe Laurie might have seen it

[1:02:36] Voice 5: because I just saw a message come up on the chat

[1:02:39] Voice 5: that looked like a motion.

[1:02:42] Trustee Rogers: um sorry that's the motion from july just so we had okay

[1:02:47] Voice 5: so then i'm just intuitively leaping here

[1:02:52] Voice 5: to stimulate uh essentially what the ceo has just asked for i'm envisioning that what we're

[1:03:00] Voice 5: what executive committee needs to ask and through motion i think is the best thing

[1:03:04] Voice 5: is the trustee morrison and the chair collaborate with director of trust area services to send a

[1:03:10] Voice 5: a message out to trustees regarding community engagement

[1:03:15] Voice 5: on the policy statement feedback.

[1:03:19] Voice 5: And that's it, it's as simple as that.

[1:03:21] Voice 5: And we can just pull from what we've just heard

[1:03:24] Voice 5: in this conversation into that succinct message

[1:03:27] Voice 5: to prepare TPC for that conversation.

[1:03:32] Voice 5: Does that sound like a good idea?

[1:03:34] Voice 5: So could I get somebody to craft a motion

[1:03:36] Voice 5: kind of wraps that up or I'll wing it.

[1:03:42] Voice 14: Trustee Fowle.

[1:03:47] Trustee Fast: Thank you, I had my hand up for something else earlier,

[1:03:51] Trustee Fast: but I think this sounds good

[1:03:53] Trustee Fast: and I wonder if Lori captured it.

[1:03:55] Trustee Fast: I like this idea of executive committee sort of continuing

[1:04:01] Trustee Fast: to endorse TPC's role as stewards of the process here.

[1:04:05] Trustee Rogers: I can make a motion.

[1:04:07] Trustee Rogers: I'll move that the executive committee request

[1:04:09] Trustee Rogers: trust programs committee to discuss, no, I'm seeing,

[1:04:18] Trustee Rogers: sorry, to engage in a discussion on potential amendments

[1:04:24] Trustee Rogers: to the trust policy

[1:04:28] Voice 15: statement and that the trust council

[1:04:36] Trustee Rogers: chair and the TPC chair collaborate on a message

[1:04:42] Trustee Rogers: to trustees to gather information to facilitate the TPC work and if you ask me to repeat that I

[1:04:54] Trustee Rogers: won't be able to well

[1:04:55] Voice 5: Lori is typing away let's see what she comes up with and then we'll go from

[1:05:01] Voice 5: there but I think that that is sufficient to establish the direction you know I have some

[1:05:09] Voice 5: reservation about telling TPC what to do because I think of them as an autonomous body and the

[1:05:14] Voice 5: the chair would actually create the agenda accordingly but i think this is collaborative

[1:05:20] Voice 5: and so let's just uh see if this helps us to get where we need to be so when you're ready lori sure

[1:05:32] Voice 13: i got partway and you'll have to help yeah that's no problem i

[1:05:40] Trustee Morrison: would actually suggest that these be

[1:05:41] Trustee Morrison: two separate motions just to keep it clean one is about moving uh having the trust programs

[1:05:46] Trustee Morrison: committee do the amendments and the other is to direct us to co-generate a communication

[1:05:54] Voice 5: sure well the motion has just been tossed out and we can certainly break it up into two pieces

[1:05:59] Voice 5: if that seems like a smarter thing to do the issue so there it is on your screen

[1:06:04] Voice 5: separate not quite finished not quite finished um

[1:06:07] Voice 13: trustee largest

[1:06:09] Voice 4: sorry

[1:06:14] Trustee Rogers: um collaborate on a

[1:06:18] Trustee Rogers: message to trustees to to gather information to facilitate the trust programs committee

[1:06:27] Trustee Rogers: committee conversation uh or deliberations I guess yeah

[1:06:32] Voice 5: so the only trouble with that Dan is the

[1:06:35] Voice 5: specifics um that reference the motion back in June that asked trustees to undertake specific

[1:06:43] Voice 5: work because I think that's what we're after is that reporting out from that specific work

[1:06:48] Voice 5: because that seems much broader potentially has broader implications I don't

[1:06:54] Trustee Rogers: know what you just

[1:06:54] Trustee Rogers: I don't know what you meant by what you just said, Peter.

[1:06:58] Voice 5: Oh, so the motion that Deb put on the floor

[1:07:04] Voice 5: was to ask trustees to engage with the community

[1:07:08] Voice 5: on the policy statement and bring that back.

[1:07:14] Voice 5: Oh, I see.

[1:07:14] Voice 5: Is that the motion right there, Deb?

[1:07:16] Trustee Rogers: The motion that's at the top

[1:07:17] Trustee Rogers: is the one that was passed in July.

[1:07:19] Voice 4: Thank you.

[1:07:20] Trustee Rogers: Right.

[1:07:20] Trustee Rogers: Right,

[1:07:20] Voice 4: so the information that we want to gather

[1:07:28] Voice 4: is with respect to that motion.

[1:07:33] Trustee Rogers: Which is why I suggested,

[1:07:35] Trustee Rogers: and not to be technical about this,

[1:07:37] Trustee Rogers: but that's why I suggested what we needed

[1:07:39] Trustee Rogers: was the Islands 2050 material,

[1:07:41] Trustee Rogers: because that's where we told people to give their feedback.

[1:07:44] Trustee Rogers: We suggested trustees get their constituents

[1:07:46] Trustee Rogers: to send their feedback.

[1:07:48] Trustee Rogers: I agree that there will be a number of trustees

[1:07:50] Trustee Rogers: that will have feedback from the community directly

[1:07:53] Trustee Rogers: directly that may not be part of Islands 2050. Those that held community meetings that are

[1:07:58] Trustee Rogers: engaged in discussions, et cetera, et cetera, et cetera, could say, here's what I'm hearing.

[1:08:03] Trustee Rogers: However, the formal motion from July was to have the feedback be sent to the Islands 2050.

[1:08:12] Voice 5: Yeah, no, I understand that. Dan, you're right on there. I think what I was trying to,

[1:08:19] Voice 5: And how I characterize that was that this message to trustees asks that has the information that they've been collected been submitted to the 2050, or do they have possession of information that would facilitate, as you've written there,

[1:08:44] Voice 4: to facilitate the TPC discussion?

[1:08:46] Voice 4: because we want to close that door I think they've done their job this is what has been

[1:08:54] Voice 4: done and then it's up to TPC to figure it out is that fair trustee fast I'm

[1:09:04] Trustee Fast: wondering if um

[1:09:05] Trustee Fast: that word gather information if the word could be gather uh the feedback

[1:09:14] Trustee Fast: so it relates directly to the earlier motion that's

[1:09:18] Voice 4: exactly what I'm after thank you

[1:09:19] Trustee Patrick: report

[1:09:20] Trustee Patrick: I

[1:09:21] Voice 4: think

[1:09:22] Trustee Patrick: the word is report you're just asking them to report kind of what they report yeah

[1:09:27] Voice 5: report is a much better word to use instead

[1:09:30] Trustee Patrick: of gather other

[1:09:31] Voice 5: than gather yeah yeah

[1:09:32] Trustee Fast: and then that

[1:09:36] Trustee Fast: links those two motions together and it could include other input that's not in islands 2015

[1:09:45] Trustee Fast: it'll probably stimulate um trustees to go look through the 2050 feedback as well and see what

[1:09:53] Trustee Fast: what relates to their islands, so they're, yeah.

[1:09:57] Trustee Rogers: So I'm fine with all of that,

[1:10:00] Trustee Rogers: except I think it should say draft.

[1:10:05] Trustee Fast: Yeah, draft trust policy statement.

[1:10:08] Trustee Fast: Yeah,

[1:10:08] Trustee Rogers: to the draft BPS, just for clarity,

[1:10:13] Trustee Rogers: but I'm fine with all those suggestions on it.

[1:10:18] Trustee Fast: The one thing I'm concerned about is that most

[1:10:20] Trustee Fast: of our discussion has been around the process

[1:10:22] Trustee Fast: and how trust programs committee can be the stewards

[1:10:27] Trustee Fast: words of the process or the steering of the process and this is about potential amendments

[1:10:34] Trustee Fast: so it's about the content and can we insert or would it be a separate thing to insert something

[1:10:42] Trustee Fast: about discussion on process and potential amendments? I

[1:10:51] Trustee Rogers: don't think what I'm not sure

[1:10:54] Trustee Rogers: the tpc has a role in process we've got an engagement strategy rolling out right now and

[1:10:58] Trustee Rogers: trust council will decide what to do with this when we go back so i'm not sure what you mean

[1:11:04] Trustee Rogers: by process maybe i'm misunderstanding so

[1:11:06] Trustee Morrison: structure is the word that i would have used like structure

[1:11:09] Trustee Morrison: yeah structure of um so structure

[1:11:13] Voice 15: is fine yeah

[1:11:14] Trustee Morrison: so suggestions on and i but i take your points

[1:11:16] Trustee Morrison: well and so i think it's like it's amendments or it's it's suggestions on structure amendments

[1:11:23] Trustee Morrison: amendments and and i think from the process point of view there's something to be said about like

[1:11:30] Trustee Morrison: advice on like how to i don't know what the words are but how to process the yeah you

[1:11:38] Voice 5: know i think

[1:11:39] Voice 5: we're getting lost here on yeah

[1:11:40] Trustee Morrison: i do too trying

[1:11:41] Voice 5: to create some action and we're going into the

[1:11:43] Voice 5: weeds i don't think we need to do this um what this body of work here the only thing that i

[1:11:51] Voice 5: I think they said that the feedback get,

[1:11:57] Voice 5: you know, I'm trying not to use that word gathered,

[1:12:00] Voice 5: but the feedback obtained during the local trust area

[1:12:04] Voice 5: constituent using the language from the motion,

[1:12:10] Voice 5: engagement, and then move it on.

[1:12:13] Voice 5: Cause we can get lost in this and the message

[1:12:15] Voice 5: that Deb and I will work on in collaboration

[1:12:19] Voice 5: with the director of trust area services,

[1:12:21] Voice 5: I THINK WE'LL MAYBE FRAME SOME OF THESE THINGS,

[1:12:25] Voice 5: BUT I THINK WE NEED TO TAKE IT,

[1:12:27] Voice 5: WHATEVER IT IS THAT TRUSTEES HAVE,

[1:12:29] Voice 5: AND WE DON'T NECESSARILY WANT THEM TO RETHINK IT.

[1:12:32] Voice 5: WE JUST WANT TO KNOW THAT THE INFORMATION IS SUBMITTED

[1:12:35] Voice 5: AND WHAT THEY HAVE ON HAND IS AVAILABLE TO US ALL.

[1:12:40] Voice 5: SO ARE WE

[1:12:41] Voice 5: HAPPY WITH THIS MOTION?

[1:12:42] Voice 5: SORRY, CAO, OVER TO

[1:12:44] Voice 3: YOU, CAO, YOU HAVE A REMARKABLE.

[1:12:45] Voice 3: MR. CHAIR, I'M URGING THE COMMITTEE, WE CAN DO THIS.

[1:12:50] Voice 3: I THINK WE'RE GOOD.

[1:12:51] Voice 3: Okay. I think we're

[1:12:54] Voice 5: fine. Perfect. Yes. So are we content with this motion on the floor to have a

[1:13:00] Voice 5: seconder from the vice chairs? Are you moving this chair? I think Dan Rogers is moving it if

[1:13:07] Voice 5: he's still okay with it. Yeah, no, I'm good.

[1:13:10] Trustee Fast: Okay. I'll second.

[1:13:11] Voice 5: Seconded by Trustee Faust.

[1:13:12] Voice 5: Any further discussion? Laura Patrick.

[1:13:17] Trustee Patrick: My only caution is this makes zero reference to the

[1:13:22] Trustee Patrick: ongoing engagement. And I think that's my concern, that a general conversation of potential

[1:13:33] Trustee Patrick: amendments, I'm cautioning that all information that we have to date, we don't know who it

[1:13:39] Trustee Patrick: represents, who's missing. There's important pieces that this engagement is going to do. So

[1:13:44] Trustee Patrick: that's my only concern is that this could be misunderstood.

[1:13:50] Trustee Patrick: understood well the message

[1:13:53] Voice 4: is directed at

[1:13:54] Voice 5: trustees not anybody else no

[1:13:56] Trustee Patrick: the first part of

[1:13:57] Trustee Patrick: asking tpc to engage in a discussion of potential amendments to the traffic policy statement based

[1:14:02] Trustee Patrick: on what the information we have to date the engagement process that's coming you know that's

[1:14:10] Trustee Patrick: that's my concern uh

[1:14:12] Voice 5: well certainly that's fair enough and so i would honestly heed potential

[1:14:17] Voice 5: amendments completely out of it and just have a discussion on the draft TPC which is already on

[1:14:23] Voice 5: their work program and they're already doing it which was my concern about directing TPC to do

[1:14:27] Voice 5: anything.

[1:14:30] Trustee Fast: So can we strike the words potential amendments too?

[1:14:35] Voice 5: If the mover is content with that

[1:14:37] Voice 5: I'd

[1:14:41] Voice 15: be more comfortable. Yes or no?

[1:14:43] Trustee Rogers: Sure that's fine I think that it just provides the scope

[1:14:49] Trustee Rogers: the request that they do this and and you and deb and deb and i and others can frame the

[1:14:55] Trustee Rogers: conversation absolutely as we have in claire and so

[1:15:01] Voice 5: let's to advance this and make this simple

[1:15:02] Voice 5: let's delete on potential amendments perfect

[1:15:06] Trustee Rogers: i'll

[1:15:08] Voice 5: move that so that's seconded by the seconder

[1:15:11] Voice 5: i'll call it a friendly amendment but are you okay with that it

[1:15:14] Trustee Fast: just it just needs to be a

[1:15:16] Trustee Fast: discussion on rather than a discussion

[1:15:18] Trustee Fast: to thank you thank

[1:15:20] Voice 5: you seconded any further discussion

[1:15:23] Voice 5: all those in favor and none opposed that carries so i think we have uh what we need

[1:15:31] Voice 5: to advance this to get tpc something to chew on for february and uh we'll collaborate deb on

[1:15:39] Voice 5: for getting this to happen yeah

[1:15:41] Trustee Morrison: thank you very much for your time and thinking about this today

[1:15:45] Trustee Morrison: and the thoughtful way that you did it.

[1:15:47] Trustee Morrison: And I will call it to today.

[1:15:49] Trustee Morrison: I will loop back with you, Peter, by email

[1:15:51] Trustee Morrison: and make sure that we, and Claire,

[1:15:53] Trustee Morrison: to make sure we can get that drafted.

[1:15:55] Voice 5: Okay, now there was an item 8.2.5,

[1:15:57] Voice 5: and I don't have that on the agenda in front of me, Dan,

[1:16:00] Voice 5: that you referenced that we might want to discuss

[1:16:02] Voice 5: while we

[1:16:02] Trustee Rogers: had Deb here.

[1:16:03] Trustee Rogers: I don't know if Deb, Deb probably saw the memo.

[1:16:06] Trustee Rogers: I don't know if she has any comments on it.

[1:16:08] Trustee Rogers: I got it and it's a little broader and more general.

[1:16:12] Voice 3: okay

[1:16:12] Trustee Rogers: stand

[1:16:13] Voice 3: by stand by a second ceo it's a broader update on the policy statement process which

[1:16:18] Voice 3: i i think uh trustee morrison said she wasn't going to be available for 2.5 okay

[1:16:25] Trustee Morrison: yeah i i read through it i don't have any concerns so i'm happy with you

[1:16:29] Trustee Morrison: okay

[1:16:29] Voice 5: so we'll just move on back to our agenda and we'll let you go uh uh chair morrison really

[1:16:35] Voice 5: happy holidays you

[1:16:37] Voice 5: being here today indeed happy holidays thank

[1:16:43] Voice 10: you and keep well anybody need two

[1:16:45] Voice 5: minutes or we'll just continue on with the agenda i got one person one in two minutes so let's just

[1:16:51] Voice 5: take a few minutes however many we need but not too many uh just to refresh our coffee and then

[1:16:56] Voice 5: let's come back and we'll begin with our agenda today your

[1:21:08] Voice 15: hands up sue ellen just in case you

[1:21:10] Voice 15: You still keen to get on a plane, Laura?

[1:22:03] Voice 15: And exactly, your face is exactly the way I'm feeling right now.

[1:22:13] Voice 15: I'm glad we had trust counsel when we did.

[1:22:17] Voice 15: Yeah, both Laura and I.

[1:22:18] Voice 15: We're

[1:22:19] Trustee Rogers: recording you guys.

[1:22:19] Voice 15: We're recording in broadcast.

[1:22:20] Voice 15: Oh, I'm sorry.

[1:22:34] Voice 15: I need it.

[1:22:42] Voice 15: Gorgeous.

[1:22:43] Voice 15: I presume.

[1:22:59] Voice 15: zoom all

[1:23:16] Voice 5: right so uh we left off with uh section four there adoption of minutes so i'm just going

[1:23:24] Voice 5: to proceed from here thank you for the discussion about the trust policy statement work um it is

[1:23:31] Voice 5: important work an important discussion um draft minutes of november the 30th are there any changes

[1:23:39] Voice 5: no then i'm going to adopt it by general consent i'm going to ask by general consent those

[1:23:45] Voice 5: minutes be adopted as presented thank you lori and i'm going to move to follow up actual list

[1:23:50] Voice 5: and updates and uh we're just going to do a try and keep a quick round table here um of the

[1:23:59] Voice 5: follow-up from the follow-up action list and i'm going to start off as we usually do with the cao

[1:24:04] Voice 5: and uh and then ask each of the directors to report it yeah

[1:24:08] Voice 3: very briefly uh following trust

[1:24:10] Voice 3: Council, Mr. Chair. On the follow-up action list, page nine, you'll see item two, draft policy

[1:24:17] Voice 3: regarding electronic meetings. Substantially, for EC, that was accomplished at Trust Council

[1:24:23] Voice 3: and just did an RWM. I think we've advanced that. We'll probably need to amend these as time goes

[1:24:29] Voice 3: on. This is maybe a good time to talk about the rules associated with, for executive committee

[1:24:35] Voice 3: committee members, who should be in attendance and do it,

[1:24:40] Voice 3: who shouldn't, with apologies to you, Chair Leckham,

[1:24:45] Voice 3: we now see that quite likely you can attend

[1:24:49] Voice 3: as the chair of EC electronically in the future.

[1:24:53] Voice 3: There is some burden around you making a decision

[1:24:59] Voice 3: about that and then undertaking the electronic meeting

[1:25:04] Voice 3: instead of just saying okay who's who's going to be here who isn't um and we can get to that

[1:25:09] Voice 3: a little bit more detail but certainly um um i don't think there'll be an inequity here i think

[1:25:15] Voice 3: you will be able to if there is an electronic meeting or regular electronic meeting to attend

[1:25:20] Voice 3: um as any of the other trustees would be well

[1:25:24] Voice 5: i thank you for that i mean i did do some

[1:25:27] Voice 5: investigation myself and came to that conclusion but um i think we'll have a discussion about how

[1:25:32] Voice 5: how we'll actually facilitate that.

[1:25:34] Voice 3: There's some other

[1:25:35] Voice 5: non-obvious values

[1:25:38] Voice 5: in me attending Victoria.

[1:25:40] Voice 5: Without question.

[1:25:42] Voice 5: Okay, thank you.

[1:25:42] Voice 3: So just in terms of fuel,

[1:25:44] Voice 3: I think that that can move to a completed status.

[1:25:47] Voice 3: We're moving to the local trust committees

[1:25:50] Voice 3: are adopting all their procedures,

[1:25:51] Voice 3: bylaws around electronic meetings.

[1:25:54] Voice 3: The letter to Corbin's gone out.

[1:25:58] Voice 3: Item five, the meeting dates has been approved.

[1:26:04] Voice 3: let's go to item seven i asked mark to join us and this is an opportunity um

[1:26:11] Voice 3: sort of both ways i know you've individually working with mark around the provisions ltc

[1:26:16] Voice 3: meetings and just as a reminder we're in a test phase over a six-month period we're probably

[1:26:23] Voice 3: halfway through that or maybe a little bit more we're gathering data on how the experience is

[1:26:27] Voice 3: for vice chairs to be conducting these meetings we don't have a separate report on this agenda

[1:26:33] Voice 3: but an opportunity to perhaps tell Mark and for Mark to give you some feedback

[1:26:38] Voice 3: on how we think it's going. Are there any hidden costs? All of this is going to be bound up in

[1:26:43] Voice 3: some sort of reporting back to you to see whether there's a viable system. And the second part of

[1:26:50] Voice 3: that is I did mention this to trust counsel and give trustees a bit of a warning that this is

[1:26:55] Voice 3: still under review. This also relates to a previous item on this fuel where we had

[1:27:01] Voice 3: um the consideration of an extra staff person and there was an ask for more analysis we've moved

[1:27:09] Voice 3: away from that model as we all know that could reappear in the future if needed so um i think

[1:27:15] Voice 3: that item has um moved along as well so if you want to right now provide any more feedback to

[1:27:22] Voice 3: us and mark around that we can do that as part of this discussion um right as part of the fuel

[1:27:29] Voice 3: fuel updates, or I can just carry on with the fuel.

[1:27:36] Voice 5: Sure, does anybody want to provide any feedback on that?

[1:27:40] Voice 5: At this time, we've got Mark on the line here.

[1:27:43] Voice 5: So Trustee Faust.

[1:27:45] Trustee Fast: Sure, just, I assume we're talking about number six,

[1:27:48] Trustee Fast: is that?

[1:27:49] Voice 15: Number seven.

[1:27:51] Trustee Fast: Seven, thank you.

[1:27:54] Trustee Fast: No, I just wanted to say kudos and the equipment's

[1:27:58] Trustee Fast: working well, I'm keeping detailed evaluation

[1:28:00] Trustee Fast: and keeping Mark in the loop about things

[1:28:02] Trustee Fast: I'm thinking about that might help us all work together better for some of these LTCs, but

[1:28:08] Trustee Fast: the Trust Council was terrific and I think the process is working well. Thank you.

[1:28:18] Voice 4: Okay. Trustee Patrick?

[1:28:22] Trustee Patrick: Well, thank you, Mark. I know this has been incredible and your support has been

[1:28:26] Trustee Patrick: amazingly appreciated. I think the only area that for me that's still a bit of hiccups is the Zoom

[1:28:33] Trustee Patrick: side it does you know making sure that the zoom meetings are appropriately um done and that the

[1:28:39] Trustee Patrick: people who are you know it's and i don't that's not my job as a chair and i think that is that

[1:28:44] Trustee Patrick: staff's job to make sure zoom meeting has been set up and then sent to whoever is going to be

[1:28:50] Trustee Patrick: participating you know uh through the zoom if at all um but then it did funny things where the

[1:28:58] Trustee Patrick: host you know i was the co-host and then when someone else a staff member came in it switched

[1:29:02] Trustee Patrick: switch to them for some reason so it does funny things so I think we just need to clear up some

[1:29:06] Trustee Patrick: of that that to make it less taking the attention of the chair during the meeting okay

[1:29:17] Voice 4: anybody else

[1:29:19] Trustee Fast: mark has his hand up oh mark

[1:29:21] Voice 5: go ahead thank

[1:29:23] Voice 1: you um so laura I appreciate that input um and that

[1:29:28] Voice 1: that will be that will be for us to manage on this end so the admins making sure that it's

[1:29:34] Voice 1: configured correctly so I'll follow up with them to make sure procedures are

[1:29:39] Voice 1: being followed I just want to remind the the chairs that there's been document

[1:29:46] Voice 1: documentation provided that with the intent of clarifying when to use zoom

[1:29:51] Voice 1: and when to use OBS because we're we're experiencing some conflicts between

[1:29:55] Voice 1: those software packages when they were run together so there's a

[1:30:00] Voice 1: there's a decision tree that should help you clearly decide when to use which

[1:30:06] Voice 1: i noticed trustee fast had an issue with filezilla updates so she wasn't able to transfer

[1:30:15] Voice 1: a recording because filezilla needed an update so i've pushed the update on hers

[1:30:23] Voice 1: Peter's, Chair Luckham's as well. I just did. And the others, if you guys just want to reach out to

[1:30:30] Voice 1: me, I can remote in and do the update as well. Having looked at Chair Luckham's system, I just

[1:30:37] Voice 1: noted that there was a series of updates that were required. And again, if you just want to reach out

[1:30:42] Voice 1: to me, I can connect into those systems and I can push all the updates for you. Those systems are

[1:30:48] Voice 1: just set up that they're they're run by the user so keeping the security patches up to date is the

[1:30:55] Voice 1: responsibility user i can help with that you just let me know and i can connect in so that's all i

[1:31:01] Voice 1: have um as as um as russ mentioned that we're we're going to be reporting back after six months

[1:31:08] Voice 1: as far as our experience so i'm just noting um any any issues that we've encountered and we'll

[1:31:15] Voice 1: be reporting on that after six months to give you a sort of a summary of how this has gone

[1:31:21] Voice 1: and how we see it going in the future so that's all i have to add i

[1:31:26] Voice 3: will just say that you know

[1:31:27] Voice 3: even mark's description of you know patches and you know updating from the user perspective

[1:31:35] Voice 3: i'm glad i'm not a vice chair because i would not be pulling this off so i think that might

[1:31:39] Voice 3: be a um a cautionary tale for this particular approach we're taking um

[1:31:48] Voice 3: we'll see where it falls out at the end of the day

[1:31:51] Voice 5: well thank you for that russ because i was

[1:31:55] Voice 5: just going to say well there's a reality check here and

[1:31:59] Voice 5: i didn't see your hand up trustee there's

[1:32:01] Voice 5: a reality check here as i go to a meeting i take this hardware i deploy it which actually takes a

[1:32:07] Voice 5: considerable amount of time and then get it all ready and make sure it's all working and

[1:32:12] Voice 5: diagnose and debug whatever's happening at the moment and then i do the meeting and i pack it

[1:32:18] Voice 5: all up and i take it home and i store and i store it away until i go to another meeting i don't look

[1:32:24] Voice 5: at it because i just i just think my own belief is is it should work continuously in the way it

[1:32:32] Voice 5: It was packaged, and I don't actually,

[1:32:35] Voice 5: I don't want that responsibility to maintain that stuff.

[1:32:40] Voice 5: But that said, you know, what I did with you, Mark,

[1:32:42] Voice 5: before was I just left it plugged in on overnight,

[1:32:44] Voice 5: and I said, hey, it's there, fill your boots.

[1:32:48] Voice 5: And, you know, if I need to set up a workstation at my house

[1:32:52] Voice 5: to facilitate that happening on a continuous basis,

[1:32:56] Voice 5: that's something that I don't think my wife has bargained for

[1:32:59] Voice 5: in the engagement.

[1:33:02] Voice 5: And I've only ever used the OBS software

[1:33:04] Voice 5: just because of the both of the locations

[1:33:07] Voice 5: where I attend meetings, the internet is not good.

[1:33:11] Voice 5: We actually haven't used the equipment on Thetis yet

[1:33:14] Voice 5: because we haven't had a meeting.

[1:33:18] Voice 5: But I don't manage that part, Laura does.

[1:33:21] Voice 5: Although it became obvious in this that for instance,

[1:33:25] Voice 5: Laura doesn't need to pack the equipment to Thetis

[1:33:28] Voice 5: because I've got a piece of equipment on Thetis

[1:33:30] Voice 5: And probably the same is for Dan and Sue Ellen.

[1:33:36] Voice 5: So some of that shuffling of the equipment around isn't necessarily necessary all the time.

[1:33:41] Voice 5: But we've, I think, figured that out amongst ourselves.

[1:33:44] Voice 5: And obviously, everybody's experience is different.

[1:33:46] Voice 5: And I do worry about too much burden being placed upon the vice chairs when the vice chair's role, in my opinion, is to manage and control the meeting.

[1:33:57] Voice 5: not worry about the electronic participants

[1:34:00] Voice 5: and all the rest of it

[1:34:02] Voice 5: because it just distracts you from the conversation

[1:34:04] Voice 5: that you're trying to facilitate.

[1:34:08] Voice 5: Anyway,

[1:34:08] Voice 3: okay, let's continue on.

[1:34:10] Voice 3: Yeah, so thanks very much.

[1:34:11] Voice 3: Thanks, Mark.

[1:34:12] Voice 3: That's my fuel review.

[1:34:15] Voice 3: I respond to any questions

[1:34:16] Voice 3: and I don't really have a CAO update of any consequence

[1:34:20] Voice 3: that is beyond the one I gave you last Wednesday.

[1:34:24] Voice 3: Okay, any questions

[1:34:25] Voice 5: for the CAO?

[1:34:28] Voice 5: No. So thank you, CEO. And I do want to acknowledge, and I wanted to say this somewhere along the line, is I also

[1:34:36] Voice 5: know that the CAO has been heads down full on since council dealing with what's necessary to get council moving on and also managing this whole pandemic rollout and things, which are things which are interesting that are, we used to use the word downloaded onto us.

[1:34:55] Voice 5: In this case, I think it was foisted is a better word

[1:34:58] Voice 5: that we all of a sudden had to do X.

[1:35:01] Voice 5: And that certainly wasn't in the work plan

[1:35:03] Voice 5: at any point in time.

[1:35:07] Voice 5: Anyway, so thank you, CAO.

[1:35:09] Voice 5: So I'm going to move along on my director's list here now.

[1:35:14] Voice 5: And I apologize, I'm not on the right page.

[1:35:17] Voice 5: It's Julia on page, it's on page

[1:35:19] Voice 5: nine, thank you.

[1:35:21] Voice 5: So Julia Mobs, thank you for joining us

[1:35:24] Voice 5: and your work for the Honest Trust, over to you.

[1:35:29] Voice 2: Good morning, executive committee.

[1:35:30] Voice 2: Nice to see you all.

[1:35:32] Voice 2: So the same three items remain on my section

[1:35:35] Voice 2: of the follow-up action list.

[1:35:36] Voice 2: Most of them aren't sort of very pressing

[1:35:39] Voice 2: for the immediate term, but we're continuing

[1:35:41] Voice 2: to press forward to get those things completed.

[1:35:44] Voice 2: I'll happily take questions on them,

[1:35:45] Voice 2: but they've been here for a while.

[1:35:47] Voice 2: So I don't expect there's too many.

[1:35:51] Voice 5: Are there any questions for the director?

[1:35:52] Voice 5: No, okay.

[1:35:54] Voice 5: Thank you for all your support

[1:35:56] Voice 5: on getting the financial package through at Council.

[1:35:59] Voice 5: Very much appreciated by everyone.

[1:36:01] Voice 5: Do you have an area of report

[1:36:04] Voice 5: or did you just say you didn't have anything else?

[1:36:07] Voice 2: So I can briefly update you on my world.

[1:36:10] Voice 2: So my world continues to be budget focused

[1:36:12] Voice 2: as is typical for this time of year.

[1:36:14] Voice 2: So the budget consultation process,

[1:36:16] Voice 2: we're starting to do some of that work

[1:36:18] Voice 2: and some of that financial analysis earlier this year.

[1:36:20] Voice 2: So we're well positioned for getting the survey out

[1:36:25] Voice 2: in January. So there's some new information, some deeper analysis that's happening this year that

[1:36:30] Voice 2: we're hoping will help constituents sort of be able to give us good feedback on the numbers that

[1:36:36] Voice 2: are in that budget. So I'm focused on that work. There's a lot of sort of internal processes at

[1:36:43] Voice 2: the trust that require some review. So there's lots of things that are cropping up that are

[1:36:49] Voice 2: making it clear that there's some processes that need to be looked at and potentially tweaked so

[1:36:53] Voice 2: so that things can be a little bit

[1:36:55] Voice 2: more streamlined internally.

[1:36:56] Voice 2: So that's taking up a fair amount of my time as well.

[1:37:00] Voice 2: I'm really looking forward to the holiday break.

[1:37:02] Voice 2: So we do have an office closure.

[1:37:06] Voice 2: All three offices will be closed for three days

[1:37:08] Voice 2: over the holiday period,

[1:37:09] Voice 2: and we'll make sure that that's communicated out

[1:37:11] Voice 2: to the public by our website

[1:37:13] Voice 2: and out of office responses, et cetera.

[1:37:15] Voice 2: So myself, definitely looking forward to that break,

[1:37:18] Voice 2: and I think all staff are as well.

[1:37:20] Voice 2: And we'll start fresh in the new year.

[1:37:24] Voice 5: very good thank you

[1:37:25] Voice 5: any questions for the director okay again thank you very much let's go to director

[1:37:30] Voice 5: local planning services David Marler

[1:37:32] Voice 9: good morning hi good morning everybody um yeah follow-up action

[1:37:38] Voice 9: list I'm happy to report there's only two items the second item on that this is on page 12.

[1:37:45] Voice 9: well. The second item is just a minute. Yeah, sorry, the second item is going to is with the

[1:37:55] Voice 9: Regional Planning Committee. So I will be reporting back after the Regional Planning Committee has had

[1:38:00] Voice 9: its special meeting to deal with this particular issue. The first item on there, which is

[1:38:10] Voice 9: is reporting the sponsorship policy

[1:38:15] Voice 9: that I'll have to delay that until early next year.

[1:38:19] Voice 9: So we'll do that for you.

[1:38:20] Voice 9: And then the third item, I think there's one more there

[1:38:23] Voice 9: that has been completed.

[1:38:24] Voice 9: I just did that actually,

[1:38:25] Voice 9: just before the executive committee meeting today.

[1:38:28] Voice 9: And you got a copy of that response to just send.

[1:38:32] Voice 9: So that's it for the follow-up action list.

[1:38:36] Voice 4: Thank you, sir.

[1:38:39] Voice 5: Any questions on the follow-up action list?

[1:38:40] Voice 5: us. Let's go

[1:38:42] Voice 9: to your report, David.

[1:38:43] Voice 9: Okay, thank you. Yeah. So just let me pull it all up. Where

[1:38:49] Voice 9: is it gone? Just a minute. There it is. Okay. Yeah. Okay. So just a few items to report to you.

[1:39:04] Voice 9: From a staffing perspective, we have interviews for the bi-law enforcement position. So we're

[1:39:11] Voice 9: doing those this week and hope to be able to make an offer before the holidays and then for the

[1:39:18] Voice 9: planner position on in the northern office those interviews have been completed and we're in the

[1:39:25] Voice 9: process of making an offer and as soon as we can we'll let you know the results of that and hope

[1:39:32] Voice 9: to that position will be in the seat early in 2022. The other piece we're working on before

[1:39:41] Voice 9: Christmas is the time immemorial grant. I think we'll probably apply for the heritage

[1:39:50] Voice 9: conservation project, seems to be the closest fit that we have and that will have to go in

[1:39:57] Voice 9: by december 24th so myself lisa are working on that um about this week and that's really

[1:40:06] Voice 9: all i have uh for my report um just give me one second oh one one more thing or two more things

[1:40:15] Voice 9: uh meeting with ministry of transportation is now scheduled for late january so um we'll be

[1:40:23] Voice 9: putting together an agenda and getting that organized with them and the issues there is

[1:40:28] Voice 9: going to be just around some of the issues with her around the active transportation and

[1:40:35] Voice 9: concerns with the letter of understanding but also to ensure that the ministry staff are aware

[1:40:42] Voice 9: of the letter of understanding with the turnover we find that new staff are not always aware

[1:40:48] Voice 9: were of that document and the what the Alice Trust is about and then the other one is Ministry of

[1:40:57] Voice 9: Municipal Affairs I've been taking quite a long time to approve some of our bylaws

[1:41:03] Voice 9: they have new staff working on that so I'll be meeting with the director of that area

[1:41:11] Voice 9: in January probably middle of January with the regional planning managers and we intend to go

[1:41:16] Voice 9: over the process to see what we can do and maybe impress on them you know it's a legislative

[1:41:24] Voice 9: requirement so we'd like some focus and the director has indicated that he would like to

[1:41:31] Voice 9: see some changes to to make that more efficient and we'll also talk about the destinations

[1:41:37] Voice 9: engagement the process that we're working on and we worked out a process to do it with

[1:41:45] Voice 9: previous staff at the ministry a couple years ago and I would like to make sure that it's still

[1:41:50] Voice 9: working for them as well as for us okay I'll leave it at that for now though thank you thank you David

[1:41:56] Voice 9: any

[1:41:57] Voice 5: questions for the director nope okay thank you for the report and the follow-up action list

[1:42:03] Voice 5: let's go to uh trust area services director Claire freighter good morning good morning

[1:42:14] Voice 12: so I'll just um speak to the few items on the follow-up action list here

[1:42:18] Voice 12: not a lot of updates since our last meeting except to let you know that we have

[1:42:24] Voice 12: let me just find it here we have discussed the learning at home program mentioned in number six

[1:42:31] Voice 12: and hope to roll something out to trustees in January or early in early in the year let's say

[1:42:38] Voice 12: so that's there's a plan now in place for that with regard to number seven I have there has been

[1:42:44] Voice 12: more information released on the Nature Smart Climate Solutions Fund. I was unable to attend

[1:42:50] Voice 12: the webinar that was held yesterday, but have followed up to get more information, both with

[1:42:55] Voice 12: a community member who attended and with the staff who are hosting it. There is a sector stream that

[1:43:01] Voice 12: offers potential for us to apply, but I'm seeking clarity around how we as a local government might

[1:43:06] Voice 12: fit into that, particularly when some of the policy work we can't offer certainty, because it

[1:43:12] Voice 12: it depends on political decision-making in the future.

[1:43:15] Voice 12: So I'm reaching out to Environment Canada staff

[1:43:18] Voice 12: to learn a little bit more,

[1:43:19] Voice 12: but I'm happy to receive inputs.

[1:43:21] Voice 12: An application would be due by January 25th.

[1:43:25] Voice 12: So this would, if this is to move ahead,

[1:43:28] Voice 12: we would have to move in January,

[1:43:31] Voice 12: which will be difficult to fit in

[1:43:32] Voice 12: within the current workload that we've got.

[1:43:36] Voice 12: Certainly there offers potential

[1:43:38] Voice 12: for the Islands Trust to apply for this,

[1:43:40] Voice 12: but they're really looking for carbon reduction and certainly looking for you to be able to report

[1:43:45] Voice 12: out at the end of a project what carbon was reduced which of course working in a policy

[1:43:50] Voice 12: frame is sometimes challenging to offer certainty on. So we'll continue to look into this for you

[1:43:56] Voice 12: and look forward to hearing ideas from you and from community members and we'll bring back new

[1:44:02] Voice 12: advice at your next meeting. In addition we are working towards the groundwater webinar with

[1:44:09] Voice 12: them plan to offer that in mid-January and so that's moving ahead also with regard to the

[1:44:16] Voice 12: tug letter there's a draft now with the chair and we're proposing a joint letter between

[1:44:22] Voice 12: the stress chair and San Juan County and so there's some collaboration involved there we

[1:44:27] Voice 12: are aiming to get a draft complete for review at their council meeting in mid-January so that's

[1:44:34] Voice 12: some a nice collaborative um moment there has been an announcement of um more escort tugs for

[1:44:40] Voice 12: tankers um so that may impact the ask um but i have yet never had certainty that uh escort tug

[1:44:48] Voice 12: would untether to go assist another vessel so until we have that certainty i think we continue

[1:44:53] Voice 12: um to request the standby tug um in addition um i think that's it really in terms of highlights

[1:45:03] Voice 12: for your follow-up action.

[1:45:04] Voice 12: I'm just gonna scroll to the bottom here.

[1:45:06] Voice 12: Yes, and of course your communication strategies

[1:45:07] Voice 12: on your agenda today for discussion.

[1:45:09] Voice 12: And I'm looking forward to that feedback.

[1:45:12] Voice 12: So with that, perhaps I'll see if there's any questions

[1:45:14] Voice 12: then I can offer a director's report.

[1:45:17] Voice 5: Any questions?

[1:45:20] Voice 5: No, let's go to your report.

[1:45:22] Voice 12: Okay, so not too much of an update since your last meeting.

[1:45:25] Voice 12: We continue to recruit communication support.

[1:45:29] Voice 12: Really this has to be my very primary focus

[1:45:31] Voice 12: upon return from holidays in January.

[1:45:33] Voice 12: so far we have not yeah we're making very slow progress with PSA I finally have heard back we

[1:45:39] Voice 12: have a recruiter and I've got a question that's come in this morning so I'll respond and hopefully

[1:45:42] Voice 12: we can get that posting up in early January we have met with ISL our new contractors for the

[1:45:49] Voice 12: policy statement I'm really optimistic that we're going to have a great working relationship

[1:45:53] Voice 12: and that they're going to be a good fit for us and we're looking forward to working with them

[1:45:58] Voice 12: and we can provide more of an update when we get to that item on the agenda budget consultations

[1:46:02] Voice 12: also a big theme for the team here particularly the program or our engagement planner and myself

[1:46:08] Voice 12: and I just heard the director of administrative services so we're preparing to have a draft survey

[1:46:13] Voice 12: for FPC review in early January in addition we're working on the living in the trust area mailing

[1:46:21] Voice 12: looking at the cover letter and a suite of associated publications for a TPC review in

[1:46:26] Voice 12: February and that's that's coming along a little bit of a delay on some elements but

[1:46:31] Voice 12: but there will certainly be some elements to consider

[1:46:34] Voice 12: at the TPC agenda.

[1:46:36] Voice 12: Those sort of are highlights for now.

[1:46:39] Voice 12: Lots of things on the go,

[1:46:40] Voice 12: but I personally am looking forward to some holiday time

[1:46:42] Voice 12: and coming back with some renewed vigor in the new year.

[1:46:45] Voice 12: And I just want to acknowledge all the work of the team.

[1:46:47] Voice 12: It's been a busy year and I'm feeling really positive

[1:46:49] Voice 12: about where we're at and where we're positioned for next year.

[1:46:55] Voice 5: Thank you, Director Frater.

[1:46:57] Voice 5: Any questions for the director?

[1:47:00] Voice 5: No? Okay.

[1:47:01] Voice 5: So indeed, I also want to thank you

[1:47:04] Voice 5: and I was mentioning to the CEO earlier today,

[1:47:06] Voice 5: this has been an amazing year.

[1:47:08] Voice 5: There's a lot of work that has been done

[1:47:10] Voice 5: that I was thinking you'll be pleased to know.

[1:47:12] Voice 5: I was thinking towards the next annual report

[1:47:15] Voice 5: and reflecting on what we've accomplished this year

[1:47:18] Voice 5: and the stage that we've set for next year.

[1:47:21] Voice 5: So thank you for all that.

[1:47:24] Voice 5: I'm going to continue on on my list here then.

[1:47:27] Voice 5: then. And I don't, we don't have Carmen with us today. I'm not seeing any way. And so I think

[1:47:38] Voice 5: that concludes our report, unless

[1:47:40] Voice 5: there's anything the CEO wants to follow from other areas. Okay,

[1:47:43] Voice 5: thank you. So now let's go to local trust committee chair updates for updates on your

[1:47:50] Voice 5: committee since we last met last week, in fact, on our teleconference. And maybe I'll just get a

[1:47:58] Voice 5: show of hands of anybody that needs to address um uh the executive committee with respect to having

[1:48:06] Voice 5: met at ltc's myself i've poured on salt spring and so sue allen fast over to you uh thank you

[1:48:14] Trustee Fast: chair yeah i'm friday was the hornby ltc meeting so i just wanted to report briefly that uh there

[1:48:22] Trustee Fast: was a gale uh storm warnings marine warnings for that island out in the middle of the channel so

[1:48:27] Trustee Fast: So we went prepared by a local trustee.

[1:48:31] Trustee Fast: I met up with the regional planning manager in Nanaimo when we, I guess, after the Gabriel meeting.

[1:48:36] Trustee Fast: Anyway, we rode or some meeting on, it doesn't matter.

[1:48:41] Trustee Fast: And we carpooled up there and we made it to the meeting in time and got the meeting done before the storm moved in.

[1:48:50] Trustee Fast: The kit, this time I used the rolling folding dolly to carry the kit.

[1:48:56] Trustee Fast: and i can send anybody a photo if you'd like uh it adds pounds and um uh and uh as i've i've

[1:49:03] Trustee Fast: submitted um info to mark in that it actually makes more shocks for the equipment i think as

[1:49:10] Trustee Fast: it bumps up and down curbs and stairs uh in spite of my best uh efforts because there's more mass

[1:49:16] Trustee Fast: involved anyway i'll leave that there but i'm working with them uh making more adjustments to

[1:49:21] Trustee Fast: to the kit and mobility, saved three hours of the travel time

[1:49:26] Trustee Fast: because I traveled as a foot passenger to Vancouver Island.

[1:49:34] Trustee Fast: I won't speak to the COVID side of things there.

[1:49:37] Trustee Fast: There were four applications.

[1:49:38] Trustee Fast: One we denied for a swimming pool next to a conservation covenant

[1:49:44] Trustee Fast: in Gary Oak.

[1:49:46] Trustee Fast: We didn't have a minute taker because the next,

[1:49:50] Trustee Fast: we tried a different way of doing the telephone.

[1:49:52] Trustee Fast: phone this particular venue has no wi-fi or cell phone and so we tried using the landline that

[1:49:59] Trustee Fast: didn't work either but the recording all worked well as far as I can tell and I've uploaded it so

[1:50:05] Trustee Fast: the minute taker will work from the recording to take the minutes as well as from the region

[1:50:12] Trustee Fast: planning manager's notes that she was taking during the meeting and so that was a successful

[1:50:19] Trustee Fast: successful meeting um we talked about remuneration for the uh salish sea ecosystem conference dan

[1:50:27] Trustee Fast: you'd sent out a notice notice to trustees so i sent an email you will have seen it just suggesting

[1:50:32] Trustee Fast: uh from staff the links to the policies now that we've got the new website and um suggesting when

[1:50:38] Trustee Fast: we send out a link that we make sure we include how to uh be reimbursed or if it's to come out

[1:50:44] Trustee Fast: of people's own pocket um grant wants to join the trust programs committee and i said i would

[1:50:53] Trustee Fast: remind the chair about that at this meeting so that's done um since then there's a uh

[1:51:02] Trustee Fast: yeah i'll bring that up later and uh that's good thank you that's for that um bowen we met um bowen

[1:51:10] Trustee Fast: council met on monday night and um so that meeting i don't think i have a lot uh to describe there

[1:51:19] Trustee Fast: except that um we need a crown referral on the union steamship company the big marina

[1:51:25] Trustee Fast: the main marina lease uh so we referred uh that back we responded to the um province about that

[1:51:36] Trustee Fast: regarding our zoning and asking that the sewage and gray water management plan be updated

[1:51:43] Trustee Fast: so hopefully the crown will do that we received our updated community energy and emissions plan

[1:51:49] Trustee Fast: and uh made a couple of resolutions or had a couple of items about encroachments on municipal

[1:51:56] Trustee Fast: uh road right-of-ways which we have to deal with and um for the islands trust part of it i won't

[1:52:03] Trustee Fast: I won't go into the details, except to say that I did do a sort of different verbal report on Islands Trust, which I do at every biweekly council meeting.

[1:52:13] Trustee Fast: This time I asked Bowen Council to look at the Trust Council agenda that we just had, specifically the CAO's report on the strategic plan, those pages that talk about what the work the Trust is close to completing and the work the Trust is working on and the products that are going to come forward, like the cultural heritage mapping.

[1:52:39] Trustee Fast: mapping. Because I didn't want Bowen Island trustees to be surprised by these materials as

[1:52:47] Trustee Fast: they are developed and become public. And also because I was hoping, I am hoping that when

[1:52:56] Trustee Fast: Bowen Council begins their strategic planning early in the new year, that the trust strategic

[1:53:05] Trustee Fast: Strategic planning can go along and there can be some collaboration or at least informed decisions about what's in there in the trust side.

[1:53:19] Trustee Fast: So anyway, there are 22 matches for the word Bowen when you do a word search in the agenda, and that seemed to catch people's attention.

[1:53:27] Trustee Fast: And my trustee, Kale, followed me with a brief report on the budget discussions at Trust Council.

[1:53:35] Trustee Fast: and uh so that's bowen and uh that's it thank you thank

[1:53:41] Voice 5: you um and either of the other trust

[1:53:45] Voice 5: vice chairs have reports for their ltcs no okay so then i'll just go directly to my own report

[1:53:50] Voice 5: which would be salt spring island yesterday um certainly a lot of work ongoing there we've been

[1:53:57] Voice 5: been receiving uh reporting uh quite voluminous um on the ganges village planning task force and

[1:54:05] Voice 5: the housing action task force both topics are of course of great concern and interest to the

[1:54:12] Voice 5: community and there's a lot of work going on there which is going to feed back into the ltc's work

[1:54:20] Voice 5: work um as it uh advances it um just checking my notes here um so other than other than that

[1:54:31] Voice 5: we certainly uh advanced some work on the uh on first nations consultation regarding uh antenna

[1:54:38] Voice 5: systems making sure that we're um um what the proponents will be um rightfully uh consulting

[1:54:47] Voice 5: with First Nations as a request of the LTC

[1:54:51] Voice 5: when these applications come forward.

[1:54:58] Voice 5: Lots of ongoing correspondence on the development work

[1:55:05] Voice 5: at Fulford Harbor, which has become an issue,

[1:55:10] Voice 5: particularly in the most recent weather incident that we had.

[1:55:15] Voice 5: had local flooding and the impacts on future development of that site are definitely a concern

[1:55:24] Voice 5: and that's been it's become known as the vortex development proposal which we have still not yet

[1:55:31] Voice 5: seen the next stage of this and we will be looking at that hopefully in the new year

[1:55:38] Voice 5: a number of applications and referrals um and it's interesting you know a community the size of

[1:55:47] Voice 5: salt spring it's i think it's always a challenge to balance the development work that uh folks want

[1:55:54] Voice 5: to do or expect to be able to do with respect to the environmental and first nations concerns that

[1:56:00] Voice 5: that we are interested in,

[1:56:05] Voice 5: but the work continues on.

[1:56:08] Voice 5: And so it's challenging in terms of the decision making

[1:56:11] Voice 5: for the committee to do the right thing

[1:56:15] Voice 5: with respect to the mandate.

[1:56:17] Voice 5: So I think that's all that I'm going to report there.

[1:56:22] Voice 5: Looking forward to working with the committee

[1:56:24] Voice 5: in the new year.

[1:56:25] Voice 5: chair. So that said, then I think that completes the updates from vice chairs. I'm just going

[1:56:35] Voice 5: to go quickly to the Island Trust Conservancy liaison. Vice Chair Fast, do you have anything

[1:56:42] Voice 5: to report from the Conservancy?

[1:56:44] Trustee Fast: Nope, no meetings and no updates from the Trust Council agenda,

[1:56:49] Trustee Fast: what we saw there.

[1:56:50] Voice 5: Okay, great. Thank you for your work on that committee. Appreciate that.

[1:56:57] Voice 5: so moving into section six uh we have a bylaw here for approval and consideration

[1:57:02] Voice 15: it's

[1:57:02] Voice 5: kind of interesting as the left hand and the right hand joined together

[1:57:06] Voice 5: um the executive committee acting as a local trust committee wearing that hat has brought to us the

[1:57:12] Voice 5: bolinas win chelsea islands bylaw number 35 uh first uh endorsement by the executive committee

[1:57:20] Voice 5: and we are all members on that and so i'm presuming there aren't too many questions

[1:57:23] Voice 5: and so i would just ask um uh well as the chair of that community i guess i'll make the motion

[1:57:30] Voice 5: that the islands trust executive committee approved executive committee acting as a local

[1:57:35] Voice 5: trust committee bolinas from chelsea islands bylaw number 35 cited as executive committee

[1:57:40] Voice 5: acting as local trust committee bolinas from chelsea islands fees bylaw 2021 in accordance

[1:57:46] Voice 5: with section 27 of the islands trust act

[1:57:49] Voice 4: so

[1:57:50] Voice 5: do i have a seconder thank you that's your own fast

[1:57:53] Voice 5: are there any questions about this no um it's interesting i'll just comment in reading this out

[1:57:59] Voice 5: i was the one that asked that we referenced the leaders from chelsea islands and everything that

[1:58:06] Voice 5: we do with respect to this committee because we never did historically it was always the executive

[1:58:10] Voice 5: islands and people were like where are the executive islands and um but it's a mouthful

[1:58:16] Voice 5: when you have to read it out so uh thank you uh to everybody for the work on that ltc so i'm going

[1:58:24] Voice 5: to

[1:58:24] Trustee Fast: i vote in favor i'm

[1:58:26] Voice 5: going to call the vote in favor and any opposed non-opposed that carries

[1:58:33] Voice 5: thank you for uh the general reminder that uh trustee fast i do have a checklist that's okay

[1:58:40] Voice 5: we all gotta look out for each other that's for sure so trust our council meeting preparation

[1:58:48] Voice 5: So this is our opportunity to reflect on the most recent

[1:58:53] Voice 1: trust council meeting

[1:58:54] Voice 5: or comment on the decision highlights,

[1:58:57] Voice 5: which we circulate and be sure that the follow-up action

[1:59:00] Voice 5: list is correct.

[1:59:01] Voice 5: So I'm going to move directly to 7.1 round table review

[1:59:05] Voice 5: of the trust council.

[1:59:07] Voice 5: And I'll just start with the vice chairs and then I'll go

[1:59:11] Voice 5: to the staff and we'll always look for improvement.

[1:59:15] Voice 5: let's just say that vice chair fast wants to start us off thank

[1:59:20] Trustee Fast: you chair I'm just in the

[1:59:22] Trustee Fast: very first item there I'm wondering if the words of a smaller amount could be added before for

[1:59:29] Trustee Fast: Bowen Island municipality are

[1:59:32] Voice 5: you on 7.1 we're on 7.11 7.12 you must be on sorry regrets okay

[1:59:44] Voice 5: Okay, so 7.11, the round table review,

[1:59:47] Voice 5: there isn't a document attached.

[1:59:48] Voice 5: It's just your opportunity to comment

[1:59:50] Voice 5: on how the trust council went.

[1:59:51] Voice 5: And all of us were there physically,

[1:59:54] Voice 5: but of course there was a lot of people

[1:59:56] Voice 5: electronically in attendance.

[1:59:57] Voice 5: So are there any...

[2:00:00] Voice 5: Any remarks from any of the vice chairs

[2:00:01] Voice 5: on the trust council meeting?

[2:00:05] Voice 5: Laura Patrick.

[2:00:10] Trustee Patrick: Can't hear you.

[2:00:14] Trustee Patrick: Getting tired.

[2:00:15] Trustee Patrick: I think I've made some of these comments before.

[2:00:17] Trustee Patrick: Just you as chair, once a motion is seconded,

[2:00:22] Trustee Patrick: it belongs to trust council.

[2:00:24] Trustee Patrick: And you always refer back to it

[2:00:26] Trustee Patrick: as belonging to the person who made it.

[2:00:28] Trustee Patrick: It's his or her motion.

[2:00:29] Trustee Patrick: And so just being aware that once it's seconded,

[2:00:32] Trustee Patrick: it's trust council's motion, no longer the motioner.

[2:00:37] Trustee Patrick: An interesting observation, somebody who had been watching the meeting told me that while the

[2:00:43] Trustee Patrick: hybrid meeting, from the participant standpoint, the people that were on Zoom, the trustees on Zoom, just came across as a much higher profile than the trustees in the room.

[2:00:57] Trustee Patrick: zoom so that the observation was that the meeting was really being run by the ones on zoom um so uh

[2:01:04] Trustee Patrick: even though you know just but that was just the perception it was uh it just it looked unequal

[2:01:10] Trustee Patrick: and so i i didn't i'm just reporting what someone told me and something to probably think about in

[2:01:15] Trustee Patrick: the in the future he said that you know those in the room were and those on screen you know were

[2:01:19] Trustee Patrick: massive and you know so i just had and their voices were very very clear and they said the

[2:01:23] Trustee Patrick: the room wasn't quite as, you know, wasn't as clear as the ones that were on Zoom.

[2:01:29] Trustee Patrick: The only, I mean, I know it was challenging and I think you did a great job of trying to

[2:01:34] Trustee Patrick: keep track of all of it. I think the one area that needs improvement would be the counting of

[2:01:40] Trustee Patrick: votes in this situation. It was awkward each time you did not match with Carmen. And so either

[2:01:47] Trustee Patrick: that's something we're going to have to do or one person counts the vote and reports it out

[2:01:52] Trustee Patrick: would bring some clarity so those are just my highlight comments great

[2:01:59] Voice 5: uh thank you for that

[2:02:01] Voice 5: and i'll make some remarks on some of your remarks when my turn comes along but to who

[2:02:05] Voice 5: has to go next any remarks about council nope yeah

[2:02:12] Trustee Rogers: i'll make some uh i thought it went well

[2:02:14] Trustee Rogers: i think the discussion was was what i would have expected around the budget um with some

[2:02:21] Trustee Rogers: some surprising omissions.

[2:02:25] Trustee Rogers: I always find it difficult for people

[2:02:26] Trustee Rogers: to criticize the budget,

[2:02:28] Trustee Rogers: but there's been no specific suggestions for improvement.

[2:02:34] Trustee Rogers: So, but otherwise I thought the discussion

[2:02:39] Trustee Rogers: around the budget was about what I would have expected.

[2:02:43] Trustee Rogers: It was longer, except it was longer than I anticipated.

[2:02:46] Trustee Rogers: It was, I thought it was handled well.

[2:02:48] Trustee Rogers: The only thing I would say, Mr. Chair,

[2:02:50] Trustee Rogers: There is.

[2:02:52] Trustee Rogers: Yeah, you'll have to speak to the mic then.

[2:02:55] Trustee Rogers: Yeah, I

[2:02:55] Trustee Rogers: know, I know this.

[2:02:56] Trustee Rogers: I'm going to put my headphones in when I'm done here.

[2:03:00] Trustee Rogers: The only thing I would say is Mr. Chair,

[2:03:04] Trustee Rogers: I want to reiterate the offer that I think has come

[2:03:06] Trustee Rogers: from all of us that if you require assistance or a break,

[2:03:11] Trustee Rogers: you should not hesitate to ask the three of us

[2:03:14] Trustee Rogers: to assist you.

[2:03:15] Trustee Rogers: I think at times you were doing a lot of,

[2:03:19] Trustee Rogers: of you were handling about six things at the same time

[2:03:22] Trustee Rogers: and that can be challenging for anyone.

[2:03:26] Trustee Rogers: Although I thought it went extremely well given that

[2:03:29] Trustee Rogers: and the facility is first rate.

[2:03:32] Trustee Rogers: So kudos to Laurie and to anybody else who's found out that

[2:03:35] Trustee Rogers: I think as we decided a year and a half ago,

[2:03:39] Trustee Rogers: I think we'd found a home

[2:03:40] Trustee Rogers: and I think it's a really good hotel

[2:03:42] Trustee Rogers: and the facilities are great.

[2:03:44] Trustee Rogers: Thanks very much.

[2:03:47] Voice 4: Okay, so does that write you fast, your turn?

[2:03:51] Trustee Fast: Thank you, Chair.

[2:03:52] Trustee Fast: Yeah, I'd just like to say I felt good after that meeting.

[2:03:56] Trustee Fast: It was the first ever hybrid meeting of trust councils, a lot of people, half of them on

[2:04:02] Trustee Fast: the screen, and so kudos to staff for pulling it off with all the technology that was involved

[2:04:08] Trustee Fast: and the meeting planning.

[2:04:10] Trustee Fast: That was great.

[2:04:11] Trustee Fast: Great. And well done to you too, Chair, for chairing, ably chairing and getting us done in time and all that kind of thing.

[2:04:18] Trustee Fast: Such a complicated meeting. We did pass the draft budget and had good discussions, I thought.

[2:04:25] Trustee Fast: Anyway, I just thought we'd make good progress.

[2:04:30] Trustee Fast: And I wanted to report that the air quality was good from my carbon dioxide monitor.

[2:04:40] Trustee Fast: and I thought it was a good facility

[2:04:43] Trustee Fast: and all that kind of thing too.

[2:04:45] Trustee Fast: Very good, thank you.

[2:04:48] Voice 5: Thank you, so I think that's it for everyone.

[2:04:52] Voice 5: I'll just chime in on a few remarks.

[2:04:55] Voice 5: Indeed, I heard some feedback from others

[2:04:58] Voice 5: and during the meeting spoke with staff

[2:05:02] Voice 5: about simply a better way to count the votes.

[2:05:04] Voice 5: We have to find a better way to count the votes.

[2:05:06] Voice 5: And it becomes obvious that there's one,

[2:05:09] Voice 5: there's some technology out there

[2:05:10] Voice 5: that might assist us in that,

[2:05:12] Voice 5: but two more significantly that I think we should,

[2:05:15] Voice 5: and I think that it's reasonable to have either Carmen

[2:05:19] Voice 5: do the actual vote counting might take a little bit longer,

[2:05:22] Voice 5: but that could be handled by somebody else

[2:05:24] Voice 5: and we would relieve that burden.

[2:05:26] Voice 5: And I'll certainly thank you, Dan, for the offer of help.

[2:05:29] Voice 5: And I maybe need to lower my threshold

[2:05:34] Voice 5: to somewhere where I'm handing off more things,

[2:05:37] Voice 5: but I sort of do know where that threshold is,

[2:05:40] Voice 5: where i'm no longer in control and then i sort of um try to do that but i also get caught up in the

[2:05:45] Voice 5: moment and um and so i need to be cognizant of that i'm not unhappy if you remind me of that

[2:05:52] Voice 5: during the meeting and possibly you did um so it was so nice to be back in a room with everybody

[2:06:01] Voice 5: and even now just listening in on this meeting you know the quality of a person's voice is very

[2:06:08] Voice 5: very narrow on the audio and you don't hear some of the subtleties of inflection that are

[2:06:12] Voice 5: important in a human to human conversation um the hotel is lovely the food under was very good

[2:06:21] Voice 5: right um that i understand there were some difficulties at the staff end but they did

[2:06:28] Voice 5: admirably given the circumstances we were well looked after i think so thank you laurie and

[2:06:35] Voice 5: thank you to the hotel and the staff for that and hopefully we can return there in our victoria

[2:06:42] Voice 5: engagements um there was one other thing that came to mind but it's gone already

[2:06:49] Voice 5: um and thank you to you and everybody you know i think i said at the salt spring ltc yesterday

[2:06:55] Voice 5: that it's the cordiality of our colleagues and it's the collaborativeness of everybody

[2:07:01] Voice 5: everybody working together and the support from staff, significant support from staff

[2:07:05] Voice 5: that makes these meetings go well. And it's miraculous that we've managed to end on time

[2:07:11] Voice 5: sometimes. So it continues to work and certainly humbled to take on that role and absolutely look

[2:07:21] Voice 5: for help along the way when I can, and especially if I'm reminded. I don't mind being reminded.

[2:07:27] Voice 5: so that's it for me i think we'll go to the decision highlights document um which is before

[2:07:34] Voice 5: us on page 29 which will circulate after this meeting probably a motion to do that would be

[2:07:39] Voice 5: appreciated um but uh trustee fast i believe you had some amendment to make yes

[2:07:46] Trustee Fast: i did thank you

[2:07:47] Trustee Fast: chair um i'm wondering if um on i'm looking at page 29 of the agenda and the first item there

[2:07:55] Trustee Fast: draft budget if the words of a smaller amount could be inserted uh before uh for bowen island

[2:08:05] Trustee Fast: municipality because right now it looks just done reading at a quick glance at the top of the page

[2:08:12] Trustee Fast: it makes it look like bowen is paying um more in general so if it just always says of a smaller

[2:08:21] Trustee Fast: smaller amount or something like that that's just my suggestion and the second one was uh down in

[2:08:27] Trustee Fast: the um awards sorry the community stewardship Awards um no that's fine thank you so I just

[2:08:38] Voice 5: want to be clear on where it is that you're wanting to make this amendment which section

[2:08:43] Voice 5: is that on so that Laurie's got that the first item

[2:08:46] Trustee Fast: draft budget um reads currently reads uh

[2:08:50] Trustee Fast: Council provided a draft budget with a 5.16% increase for local trust areas

[2:08:55] Trustee Fast: and a 10.7% increase for Bowen Island Municipality.

[2:08:59] Trustee Fast: My proposal is to insert the words of a smaller amount after the words 10.7% increase.

[2:09:12] Voice 4: I think

[2:09:13] Voice 5: that adds additional confusion because I don't know what a smaller amount of what.

[2:09:18] Voice 5: And the CEO has a comment to make with respect to that.

[2:09:22] Voice 5: Oh,

[2:09:22] Voice 3: I certainly understand the intention. This is a better rendering than the actual motions, or it's a more colloquial expression of the motions. To describe every element or many of the elements with adjectives or phrases of explanation is going to be a challenge.

[2:09:48] Voice 3: I don't recommend the words recommended because I think it is challenging to understand what that means, because then we have to talk about what the bigger amount is.

[2:10:00] Voice 3: We can think of some.

[2:10:03] Trustee Fast: Okay, that's fine.

[2:10:04] Trustee Fast: I just wanted to

[2:10:05] Voice 5: bring it up.

[2:10:06] Trustee Fast: Yeah,

[2:10:06] Voice 5: no, I understand what you're trying to say, but this is just a highlights document.

[2:10:11] Voice 5: And the fact is, it is 10.7% this year, which is, you know, less than the previous year, but it doesn't make say that the other 5.16 is a, oh, it doesn't was an increase.

[2:10:27] Voice 5: Yeah.

[2:10:33] Voice 5: Let's leave it.

[2:10:34] Voice 3: We can't go comma for the for the municipal contribution.

[2:10:39] Voice 3: After Bowen Island municipality.

[2:10:42] Trustee Fast: That's, that's better. Thank you.

[2:10:44] Trustee Fast: Yes, I like that. So just a

[2:10:46] Voice 3: comma for the you know, not even comma for its municipal contribution

[2:10:51] Voice 3: Yeah, after going on and I think that might

[2:10:55] Voice 3: okay kind of go towards where my surface is talking about without

[2:11:00] Voice 3: Rendering the rest of it. Okay. Yeah

[2:11:03] Voice 3: Yes

[2:11:05] Voice 13: After Bowen Island municipality ad for its municipal contribution. Yes. Yes, Laura Patrick

[2:11:11] Voice 13: I

[2:11:12] Trustee Patrick: have no comment on the Bowen if you're done with that conversation it was another yeah we're done

[2:11:16] Voice 14: with it

[2:11:17] Trustee Patrick: on the housing equity and workforce shortage crises it said that the referred a

[2:11:21] Trustee Patrick: list of recommendations plural there was only one recommendation right

[2:11:26] Voice 4: so

[2:11:27] Trustee Patrick: and referred the

[2:11:28] Trustee Patrick: recommendation to regional planning committee or something of

[2:11:32] Voice 5: that nature that would be appropriate

[2:11:33] Voice 5: I wondered that myself.

[2:11:36] Voice 5: So can we make that correctional?

[2:11:38] Voice 5: Yes.

[2:11:41] Voice 4: Anything else?

[2:11:43] Voice 4: Oh, Julia Mops.

[2:11:49] Voice 2: Yeah, thanks.

[2:11:50] Voice 2: I just thought I'd make a point of clarity

[2:11:52] Voice 2: that you might want to incorporate

[2:11:55] Voice 2: regarding the draft budget.

[2:11:57] Voice 2: So the first sentence there,

[2:11:58] Voice 2: council approved a draft budget.

[2:12:00] Voice 2: So this isn't actually a budget approval.

[2:12:03] Voice 2: It's a sort of approval for public consultation.

[2:12:05] Voice 14: So

[2:12:06] Voice 2: I think we should be clear in that language

[2:12:08] Voice 2: and maybe say that they approved for public consultation

[2:12:11] Voice 2: a draft budget or approved the draft budget

[2:12:13] Voice 2: for public consultation.

[2:12:15] Voice 5: Approved a draft budget for public consultation.

[2:12:18] Voice 5: I think that would be the right phrase.

[2:12:20] Voice 5: Absolutely.

[2:12:21] Voice 5: And I see nods around the room.

[2:12:22] Voice 5: Thank you for that clarity, Julia.

[2:12:24] Voice 5: Appreciate that.

[2:12:27] Voice 5: Anything further on this document?

[2:12:31] Voice 5: No, then can I get a motion to circulate

[2:12:36] Voice 5: the Island Trust Council highlights November 30th

[2:12:38] Voice 5: to December 2nd, 2021, as amended.

[2:12:42] Voice 5: Maybe I'll just make that motion with simplicity

[2:12:44] Voice 5: and I'll look for a seconder.

[2:12:46] Voice 5: Trustee Fass, thank you.

[2:12:49] Voice 5: So then all those in favor?

[2:12:51] Voice 5: Any opposed?

[2:12:53] Voice 5: None opposed.

[2:12:58] Voice 5: Forgive me, I just remembered what my other remark was

[2:13:02] Voice 5: about the trust council highlight

[2:13:04] Voice 5: or the round table discussion.

[2:13:07] Voice 5: Indeed, I noticed in the room,

[2:13:09] Voice 5: as Laura Patrick has mentioned that there was a real emphasis I think because I actually had a

[2:13:15] Voice 5: laptop set up to watch the zoom and it did appear that it was an online dominant meeting and it and

[2:13:23] Voice 5: that indeed that despite our best intentions of having that visual space

[2:13:32] Voice 5: balanced it was way more towards the electronic so that's I can talk to Mark about that we can

[2:13:39] Voice 5: talk about it but somehow you know and that i think is it's it's a significant technological

[2:13:45] Voice 5: challenge to facilitate that in a different way but anyway that's a conversation that will come

[2:13:51] Voice 5: this deep it's good yeah

[2:13:54] Voice 3: just let us um mull it over just feel the current moment

[2:13:58] Voice 3: if that's okay of actually pulling off one of these hybrid meetings

[2:14:02] Voice 3: and many refinements to come, I'm sure.

[2:14:06] Voice 3: Good feedback.

[2:14:08] Voice 3: You know what?

[2:14:10] Voice 5: I didn't go around the staff table

[2:14:12] Voice 5: on the trust council feedback and I apologize for that.

[2:14:16] Voice 5: I think that there are some words

[2:14:18] Voice 5: that you would like to share CAO

[2:14:20] Voice 5: and you've reminded me just to reflect

[2:14:24] Voice 5: that I too went home feeling pretty good about this council.

[2:14:27] Voice 5: I think it went,

[2:14:28] Voice 5: we accomplished what we set out to do

[2:14:30] Voice 5: and the hybrid meeting worked amazing

[2:14:33] Voice 5: for something we'd never done before

[2:14:35] Voice 5: and indeed kudos go to our IT staff for supporting that.

[2:14:40] Voice 5: So we've now sent the decision highlights

[2:14:43] Voice 5: off for circulation.

[2:14:45] Voice 5: Let's just go back for a moment

[2:14:46] Voice 5: to ask staff to reflect

[2:14:49] Voice 5: and perhaps the CAO, maybe I just leave that with you

[2:14:53] Voice 5: and if

[2:14:54] Voice 5: you want to draw other members of your staff

[2:14:56] Voice 5: into that, be happy to hear from them as well.

[2:14:58] Voice 3: we've talked about it as a staff i think um i can summarize by saying that was one of the better

[2:15:03] Voice 3: um trust council sessions over the last year we've passed uh or so from uh just conducting

[2:15:09] Voice 3: the meeting perspective and the conversation associated with it i ask you to look at this

[2:15:14] Voice 3: from a

[2:15:14] Voice 3: content perspective take a look at that decision highlights and the breadth of material

[2:15:19] Voice 3: that's that is represented by those

[2:15:21] Voice 3: few short paragraphs um also i think positive reactions

[2:15:26] Voice 3: around the strategic planning process

[2:15:29] Voice 3: and that generally where we are from what seemed,

[2:15:33] Voice 3: like even meetings of three months ago and before,

[2:15:37] Voice 3: I didn't think would reflect generally

[2:15:40] Voice 3: what was some very positive elements

[2:15:42] Voice 3: moving through the standards of conduct,

[2:15:44] Voice 3: the meeting procedures, bylaws.

[2:15:46] Voice 3: We may have set a course or freshwater strategy

[2:15:50] Voice 3: for the next 10 years with the meeting here.

[2:15:52] Voice 3: We'll see where it plays out.

[2:15:54] Voice 3: And of course the not-touch certificates.

[2:15:55] Voice 3: it so um i thought that was a good meeting and a good venue and we look forward to refining the

[2:16:04] Voice 3: process as we move forward i'd also like to thank you chair luckham you and i dealt with some

[2:16:11] Voice 3: challenging materials and issues during that meeting and um in the midst of it all you had the

[2:16:19] Voice 3: you know clarity to uh step aside deal some uh some things we had to deal with so i want

[2:16:25] Voice 3: thank you for that and uh i think that was a good coordination between the generalist staff

[2:16:30] Voice 3: and just counsel um do you want

[2:16:34] Voice 5: to draw any other staff in for comment or or lori perhaps

[2:16:37] Voice 5: from the logistics perspective i

[2:16:39] Voice 3: would say lori would be the person that she wants to uh

[2:16:44] Voice 3: um just reflect on that on that meeting and then coming up for an animal yeah lord yeah thank you

[2:16:50] Voice 13: chair and executive committee i think one of the reflections i would have is is the uh changes in

[2:16:56] Voice 13: attendance at the last minute which impacts maybe some of the outcomes of the financial

[2:17:02] Voice 13: considerations and that needs to be kept a close eye on as as things change the hotel is very

[2:17:10] Voice 13: accommodating and really went out of their way to do the best they could with this limited staff and

[2:17:15] Voice 13: and things changed quite quickly also i kudos to the the tech team i concur with your remarks on

[2:17:21] Voice 13: On the Zoom feedback, it's different than being in the Zoom room as we are in this venue right now at the Victoria Boardroom.

[2:17:29] Voice 13: And I know that IT is working on things like perhaps having a pan out, which would be including all the 14 trustees that were at the council chambers in the hotel.

[2:17:40] Voice 13: But rather than just coming back to yourself or timing out on that, I would trust when meeting signs.

[2:17:46] Voice 13: so there there will be uh changes coming to art and i will in person meaning that i'm sure you'll

[2:17:52] Voice 13: be pleased but

[2:17:53] Voice 3: yeah well

[2:17:55] Voice 5: thanks for that that that was a first rollout and it went incredibly

[2:17:58] Voice 5: successfully we learned a lot for the next go-round and uh will no doubt be significant

[2:18:03] Voice 5: there'll be

[2:18:04] Voice 5: some improvements i don't want to deny diminish the amazing oh the way that it came off

[2:18:11] Voice 5: it

[2:18:12] Voice 3: looks like though mr chair goodbye of the days of rolling live meetings on the islands

[2:18:16] Voice 3: at this

[2:18:17] Voice 3: point, given the climate impacts

[2:18:21] Voice 3: and the financial impacts,

[2:18:22] Voice 3: that looks like at least until either a new trust council

[2:18:25] Voice 3: or some other considerations made,

[2:18:27] Voice 3: we're likely in the two, Nanaimo and Victoria.

[2:18:31] Voice 3: Yeah.

[2:18:31] Voice 3: Yeah.

[2:18:33] Voice 5: And so that would be Nanaimo at the Coast Bastion probably.

[2:18:36] Voice 13: Yes, I've already touched base.

[2:18:38] Voice 13: Actually, they reached out to me

[2:18:39] Voice 13: and we have that penciled in definitely.

[2:18:42] Voice 13: Okay, good.

[2:18:43] Voice 5: So thank you then, everyone.

[2:18:45] Voice 5: one um on that um so the follow-up action list is the next item here and so i will just simply ask

[2:18:53] Voice 5: her that any are there any omissions or errors here that vice chairs have noted otherwise we

[2:18:58] Voice 5: just receive it for information um unless of course the ceo would like to make any remarks

[2:19:05] Voice 5: upon how he's strolling out but i think we're we'll get a report of our next ec about how the

[2:19:11] Voice 5: work is being undertaken so

[2:19:12] Trustee Rogers: is there anything

[2:19:13] Voice 5: from uh vice chairs trustee rogers uh

[2:19:17] Trustee Rogers: two things um

[2:19:19] Trustee Rogers: uh and i'm on page 33. um uh first of all i just wanted to flag that number eight regarding the

[2:19:28] Trustee Rogers: shoreline protection model by all yeah that

[2:19:32] Trustee Rogers: that was from september that hasn't arrived at any of

[2:19:34] Trustee Rogers: the LTCs that I'm a chair of yet and I wanted to flag that that was that that was there and even

[2:19:42] Trustee Rogers: though it was it was to be sent out from it from our September meeting so just a flag so hopefully

[2:19:49] Trustee Rogers: we'll see it soon at the local trust committees and the second thing I wanted to reflect upon was

[2:19:58] Trustee Rogers: Because number four on page 33, which is a request from March, and it's also mirrored in number six of the trust area services regarding providing recommendations to local trust communities.

[2:20:21] Trustee Rogers: I think to local trust communities, or at least to trustees about a broadening engagement.

[2:20:25] Trustee Rogers: I don't recall, in fact, I've forgotten about that motion,

[2:20:30] Trustee Rogers: but it's there and I haven't,

[2:20:32] Trustee Rogers: I don't know that there's been anything specific

[2:20:35] Trustee Rogers: done on that piece either.

[2:20:37] Trustee Rogers: So just a flag for that as well.

[2:20:40] Trustee Rogers: Okay, the CEO

[2:20:41] Voice 5: has

[2:20:43] Voice 3: a remark to add to.

[2:20:44] Voice 3: Well, there hasn't, it's an interesting one,

[2:20:47] Voice 3: four is essentially what we're doing every day.

[2:20:49] Voice 3: And as part of the policy statement review,

[2:20:52] Voice 3: you so i i have to say i'm nervous about doing two or three initiatives one is working with our

[2:21:01] Voice 3: dominant consideration of working with nations right now is trying to get the ltcs into a place

[2:21:07] Voice 3: where they can meet with the nation on a given issue and looking at ways to have those meetings

[2:21:12] Voice 3: and myself lisa david marler um claire that's where we're at this is such a broad request

[2:21:21] Voice 3: request that um right now I'm not looking at that request so I think you've accurately picked up on

[2:21:31] Voice 3: if for the next meeting there's an expectation that we would have something that like that

[2:21:37] Voice 3: while we're concurrently doing the policy statement I think it'd be challenged to pull it

[2:21:42] Voice 3: off but I want to tell you that we're doing exactly this and through our combined reporting

[2:21:50] Voice 3: we will get this information to you the number one priority like I say

[2:21:54] Voice 3: is to um is to respond to nations who've been asking us to meet um that's all I've got on that

[2:22:03] Voice 3: on that one but thank you for noting yeah

[2:22:06] Trustee Rogers: and I don't

[2:22:07] Voice 3: disagree I

[2:22:08] Trustee Rogers: don't disagree with you uh

[2:22:10] Trustee Rogers: Russ I just I just want to flag that you know there are times when trust council says well

[2:22:16] Trustee Rogers: what did you ever whatever happened to the motion we passed in March

[2:22:19] Trustee Rogers: of 2021 so and and I agree with

[2:22:24] Trustee Rogers: you that that's it's a very amorphous request not quite sure exactly what it means other than

[2:22:30] Trustee Rogers: trustees wanted to have uh advice and recommendations so that they could do you know

[2:22:36] Trustee Rogers: so they could do it properly and i agree that there's a ton of work being done in the trust in

[2:22:42] Trustee Rogers: specific around that that's just not sorry about specific circumstances and that can overwhelm us

[2:22:48] Trustee Rogers: but so and it does overwhelm the organization on a regular basis so but just wanted to flag

[2:22:55] Trustee Rogers: that that's there so okay

[2:22:57] Voice 5: are there any amendments to this follow-up action list for council no okay

[2:23:03] Voice 5: so then we'll just

[2:23:04] Voice 5: receive that for information and that will that will evolve over time so I'm

[2:23:11] Voice 5: going to go now to at 11 24 I think we can keep moving along here there was maybe some hope we

[2:23:18] Voice 5: might actually finish early today but let's see how we do let's go for it let's go for it

[2:23:24] Voice 5: i

[2:23:24] Trustee Rogers: very much need to be out of here by early 12 30 so

[2:23:30] Voice 5: let's keep our conversation short

[2:23:32] Voice 5: and uh and we'll do the best we can so trust council initiated executive uh trust council

[2:23:38] Voice 5: committee appointments so discussion i'm just going to jump right in here um uh it took me

[2:23:44] Voice 5: it a little while to get a response back from Scott Coburn I thought it appropriate to ensure

[2:23:50] Voice 5: that he wanted to stand for RPC as opposed to being nominated by myself at council and he has

[2:23:57] Voice 5: now gotten back to me and does wish to be appointed to that committee obviously that triggered the

[2:24:04] Voice 5: interest in other trust council members wanting to join other committees which includes Grant Scott

[2:24:10] Voice 5: Scott, and Steve Bright,

[2:24:13] Voice 5: the one at both Joint Trust Programs Committee.

[2:24:15] Voice 5: And so I'm inclined to appoint those.

[2:24:19] Voice 5: And I think that this is actually the only sole power

[2:24:21] Voice 5: that I actually have.

[2:24:24] Voice 5: And so I'm going to glory in that for a bit.

[2:24:27] Voice 5: But I am going to make those appointments

[2:24:28] Voice 5: and then initiate an RWM.

[2:24:30] Voice 5: And I would appreciate a seconder.

[2:24:32] Voice 5: Maybe we can just do that even right here now.

[2:24:35] Voice 5: That then ask council to endorse those appointments

[2:24:39] Voice 5: because that's the way the process works.

[2:24:41] Voice 5: And so I just ask executive committee to members

[2:24:46] Voice 5: to support RWM to council,

[2:24:50] Voice 5: to appoint Scott Colburn to regional planning committee

[2:24:55] Voice 5: and Grant Scott and Steve Wright

[2:24:58] Voice 5: to trust programs committee.

[2:24:59] Voice 5: Could I have a seconder to help Lloyd get that RWM started?

[2:25:05] Trustee Fast: Could we not just do it right now?

[2:25:08] Voice 5: like because it's because it's a process that council has to do so i just need a uh two people

[2:25:15] Voice 5: to support an rwm as worded i

[2:25:19] Trustee Rogers: can do that sir but i have a question before you do that i'm concerned

[2:25:22] Trustee Rogers: i don't share what the size of trust programs committee and if you add two people to it i agree

[2:25:27] Trustee Rogers: with you it should not be half of trust council and i okay so

[2:25:31] Voice 5: thank you for that i've had that

[2:25:33] Voice 5: discussion with staff and and presently it sits at nine i forget now i think it sits at nine

[2:25:42] Voice 5: on tpc this would bump it up to 11. but the by the c uh the chair is uh ex-officio and so a

[2:25:50] Voice 5: non-voting member so it brings it back down to less

[2:25:53] Voice 4: than a quorum of council the math works out

[2:26:01] Trustee Rogers: I'll second your motion.

[2:26:03] Voice 5: Okay, thank you, Dan.

[2:26:07] Voice 5: So therefore that's moved and seconded.

[2:26:09] Voice 5: So that's actually just to initiate an RWM.

[2:26:13] Voice 5: And then I will ask you at this point in time

[2:26:16] Voice 5: on the public record to initiate the call for a vote

[2:26:20] Voice 5: on that to council.

[2:26:22] Voice 5: Thank you, Chair.

[2:26:23] Trustee Rogers: That seems legitimate.

[2:26:25] Trustee Rogers: Mr. Chair, can I ask one other question?

[2:26:27] Trustee Rogers: I'm assuming the chairs of the respective committees

[2:26:29] Trustee Rogers: have been consulted and they're okay with this?

[2:26:32] Voice 5: Well, certainly Laura Mushekin was aware of that at council

[2:26:36] Voice 5: and I believe that she was supportive of it.

[2:26:38] Voice 5: And I think I did actually get a nod today

[2:26:42] Voice 5: from the chair, Deb Morrison, with respect to that.

[2:26:48] Voice 5: But it is actually the jurisdiction of the chair

[2:26:52] Voice 5: to make those appointments.

[2:26:53] Voice 5: um

[2:26:54] Trustee Patrick: just i i count that that would be up to 12 on tpc is counting off of what's on our website

[2:27:01] Trustee Patrick: not including

[2:27:04] Trustee Patrick: you that's not

[2:27:07] Voice 3: a quorum of trust

[2:27:08] Voice 15: council out of quorum yeah

[2:27:10] Voice 4: so if we can't add

[2:27:15] Voice 4: anybody else

[2:27:16] Voice 5: at this point but we're safe with 12. are you on

[2:27:22] Voice 3: the call in the meeting

[2:27:26] Voice 3: so you've confirmed those numbers there's some concern being expressed around us meeting quorum

[2:27:32] Voice 3: or trust programs committee so

[2:27:34] Voice 12: carmen had looked at the policy which stated that quorum

[2:27:37] Voice 12: um does not include the ex-officio members so we can have up to 13. okay

[2:27:43] Voice 5: thanks very much

[2:27:45] Voice 5: so

[2:27:46] Voice 15: that

[2:27:48] Voice 5: so that will now just happen is there any other questions or concerns about this

[2:27:54] Voice 5: so trust area services

[2:27:56] Voice 5: is our next section we've got a request here for uh a history heritage and

[2:28:02] Voice 5: conservation grant from gabriola island um director fraser do you want to introduce this

[2:28:09] Voice 5: obviously we've all looked at it and read it uh

[2:28:13] Voice 12: thank you yes um lisa wilcox is the staff person

[2:28:16] Voice 12: administering the program so i would ask her to respond to any questions you might have

[2:28:21] Voice 5: okay great

[2:28:22] Voice 5: thank you um thank you lisa for handling this program um vice chairs do you have any questions

[2:28:28] Voice 5: about this application or does one of you want to make a motion don't be afraid to jump in

[2:28:39] Voice 5: thank you

[2:28:40] Trustee Fast: i thought this looked like a really interesting project and i think i understand

[2:28:45] Trustee Fast: it from the uh report that's in front of us and uh i didn't have any questions it looked like it was

[2:28:53] Trustee Fast: is great and I'd be happy to make the recommendation,

[2:28:56] Trustee Fast: but I don't know the Island as well as others here, so.

[2:29:00] Voice 5: Okay, well, let's go to Trustee Rogers

[2:29:02] Voice 5: as the

[2:29:02] Trustee Rogers: chair of the LTC.

[2:29:05] Trustee Rogers: Oh, I know nothing about this.

[2:29:06] Trustee Rogers: This is the first I'd heard about it.

[2:29:08] Trustee Rogers: So I'm guessing we have Lisa with us

[2:29:11] Trustee Rogers: and she may be able to support this

[2:29:13] Trustee Rogers: as the first I'd heard about.

[2:29:14] Trustee Rogers: I just wanted to flag something for you is,

[2:29:17] Trustee Rogers: I do know there is another application coming

[2:29:20] Trustee Rogers: coming from the Alcatsam house sound area for the same.

[2:29:27] Trustee Rogers: And I had understood it was filed a couple of weeks ago.

[2:29:30] Trustee Rogers: I haven't seen it.

[2:29:32] Trustee Rogers: And I was concerned that this, if we approve this,

[2:29:35] Trustee Rogers: that there would be no funds left for any other application.

[2:29:39] Trustee Rogers: I also wanted to say, I couldn't quite piece together

[2:29:44] Trustee Rogers: without the, because there's no financials attached to this

[2:29:49] Trustee Rogers: as to specifically what this money was going to

[2:29:52] Trustee Rogers: and how it fit into a broader package.

[2:29:55] Trustee Rogers: But perhaps someone can help me with that.

[2:29:58] Trustee Rogers: I mean, it sounds like a very...

[2:30:00] Trustee Rogers: good application uh and i guess and but i don't know anything i have no details about it whatsoever

[2:30:05] Trustee Rogers: i can't help at all with context right

[2:30:08] Voice 5: so lisa walcock perhaps i'll turn to you to provide

[2:30:14] Voice 5: uh some of the answers around the broader uh package and then perhaps this director

[2:30:19] Voice 5: freighter that might want to speak to the budget allocation available to executive committee

[2:30:23] Voice 5: and so you guys can decide which order you'd like to take that in oh

[2:30:29] Voice 8: yeah i'd invite

[2:30:29] Voice 12: lisa to speak

[2:30:30] Voice 12: first okay lisa

[2:30:32] Voice 4: over to you thank

[2:30:33] Voice 8: you chair um i believe that uh as stated in their application

[2:30:39] Voice 8: the funding would be to provide honorarium for cons compensation and travel costs for teachers

[2:30:45] Voice 8: and apprentices and crafts people to create the newly identified and important features

[2:30:50] Voice 8: to the outdoor build space and other components of the project so considering that most of the

[2:30:58] Voice 8: participants live off island those costs can be prohibitive and this would align with us providing

[2:31:05] Voice 8: and helping with funding to allow first nations to come back to the island and reconnect with

[2:31:12] Voice 8: the island under the help and stewardship of the museum society so that's my understanding of how

[2:31:23] Voice 8: how they would be looking at allocating the funding we don't have in our applications

[2:31:29] Voice 8: requests where we look for a budget breakdown of of what they've provided but i note that on

[2:31:37] Voice 8: page 43 of the agenda package and on page 44 there's a breakdown of what the different

[2:31:43] Voice 8: benefits and and uses of the funding would be so we did receive uh this application back in

[2:31:53] Voice 8: June and due to administrative error it was delayed and then in the last little while the

[2:31:59] Voice 8: last week we have received another application which could then have a similar RFD and briefing

[2:32:08] Voice 8: done with the their application which I received in full yesterday we've also got a problem with

[2:32:14] Voice 8: our website where the particular form for applicants to fill out is not loading properly

[2:32:22] Voice 8: and so it's not intuitive or user-friendly for people.

[2:32:26] Voice 8: So it has created a barrier for people applying.

[2:32:30] Voice 5: So Dan,

[2:32:31] Trustee Rogers: does that answer

[2:32:32] Voice 5: the one question back to you?

[2:32:34] Trustee Rogers: Well, and I have two other questions.

[2:32:36] Trustee Rogers: One is I'm wondering about how much fun,

[2:32:40] Trustee Rogers: what funding is still left in this bucket

[2:32:42] Trustee Rogers: because I know we allocated $4,500 for the dust and bones

[2:32:48] Trustee Rogers: which didn't get spent in 2020, 2021.

[2:32:51] Trustee Rogers: But then I know there was a Denman event that occurred in 2021, 22, presumably paid out of this funding.

[2:32:59] Trustee Rogers: So I just want to make sure we're OK there.

[2:33:01] Trustee Rogers: The other thing is, does anybody know whether the Islamic First Nation has has actually endorsed this project?

[2:33:09] Trustee Rogers: I see that Geraldine Manson is part of the consultation.

[2:33:13] Trustee Rogers: But do we know whether or not the First Nation itself has endorsed this project?

[2:33:18] Trustee Rogers: and that wasn't clear to me.

[2:33:20] Trustee Rogers: Although they're mentioned, it wasn't clear to me

[2:33:23] Trustee Rogers: whether they've actually endorsed this project.

[2:33:27] Voice 5: So let's turn to Lisa on the endorsement question

[2:33:30] Voice 5: and let's turn to Claire on the budget question.

[2:33:33] Voice 5: Lisa, over to you.

[2:33:34] Voice 8: Yeah, I can, or I can answer both those questions.

[2:33:37] Voice 8: So dust and bones was paid out in the past fiscal.

[2:33:40] Voice 8: This fiscal we've had no applications

[2:33:42] Voice 8: that came forward until this one.

[2:33:44] Voice 8: and so this would be the first allocation of funding under the grant for this um this fiscal

[2:33:51] Voice 8: now uh i don't have any information or a support letter from sinemuk in regards to this other than

[2:33:59] Voice 8: the connection that the museum society has with the elder and uh and working with the elder so

[2:34:07] Voice 8: if you'd like further information about that then i'd have to go back and speak with the museum

[2:34:14] Voice 8: and also speak with Sunimuk.

[2:34:19] Voice 5: And I think maybe the other lingering question here

[2:34:22] Voice 5: is what is the total budget available to EC to allocate?

[2:34:27] Voice 5: Because if there's a second application

[2:34:29] Voice 5: to come before the end of this fiscal,

[2:34:31] Voice 5: I think it's

[2:34:31] Voice 5: $5,000 and this is the $5,000.

[2:34:34] Voice 5: Thank you, perfect.

[2:34:35] Voice 5: So that's the answer to that question.

[2:34:39] Voice 5: So Vice Chair, what do you want to do with this application?

[2:34:42] Voice 5: More discussion, motions?

[2:34:49] Trustee Rogers: i mean maybe i'm being overly cautious about these things but i i can recall a conversation

[2:34:55] Trustee Rogers: we had on on gabriel about uh historical designations and stuff and and that we were

[2:35:04] Trustee Rogers: very hesitant to sort of approve any kind of uh any kind of an event without the explicit sign

[2:35:13] Trustee Rogers: off of the First Nations, and I wondered what I'm sort of, unless I'm being overly cautious,

[2:35:21] Trustee Rogers: I would be more comfortable if I knew that the Sinaitic First Nation had actually sort of

[2:35:29] Trustee Rogers: steamed this project and were in favor of it. I mean, it sounds good to me, but I'm not the

[2:35:35] Trustee Rogers: person whose eyes who who has the the perspective to know to to see whether this is a good project

[2:35:42] Trustee Rogers: or not or a project that would be supported by the person i'd hate to find out that

[2:35:47] Trustee Rogers: and it would be inappropriate if we found out eight months from now that they were not

[2:35:51] Trustee Rogers: very favorably disposed to this so

[2:35:56] Voice 5: i'm just

[2:35:58] Voice 3: wondering then just to move us through this

[2:36:01] Voice 3: you could offer

[2:36:02] Voice 3: a contention approval, perhaps,

[2:36:05] Voice 3: just saying supporting the project

[2:36:07] Voice 3: and pending

[2:36:09] Voice 3: a note or some

[2:36:10] Voice 3: confirmation from the nation that

[2:36:12] Voice 3: they're in support of the project.

[2:36:15] Voice 3: And that way we don't have to return

[2:36:17] Voice 3: to you if that is

[2:36:18] Voice 3: a piece of confirmation

[2:36:21] Voice 3: that you want, and it would have to

[2:36:23] Voice 3: come back three months later and delay

[2:36:24] Voice 3: something that you may consider that's already

[2:36:27] Voice 3: been somewhat delayed.

[2:36:28] Voice 3: so that

[2:36:29] Voice 5: sounds like a reasonable

[2:36:30] Voice 3: approach

[2:36:31] Voice 5: thank you for that suggestion ceo and uh not that i'm

[2:36:35] Voice 5: going to ask the lisa wilcox to be contrary to your uh but that's that lisa just that sounds

[2:36:42] Voice 5: like something that you could uh undertake the communication with snanemo uh indicating that

[2:36:48] Voice 5: we've provided this support yeah

[2:36:51] Voice 8: that sounds like a really um effective solution so can go back both

[2:36:56] Voice 8: to the gabriella historical and museum society and either request that they receive a bcr from

[2:37:02] Voice 8: band council or a letter of support from uh the synemic band and uh or representatives

[2:37:10] Voice 8: um or some other form of um information like that from them what's the vcr

[2:37:16] Voice 8: band council resolution

[2:37:19] Voice 8: thank you so

[2:37:21] Voice 5: does is somebody uh prepared to make a motion or do we need more discussion

[2:37:35] Trustee Fast: Just around the money amount, this is three quarters of the way through the year.

[2:37:41] Trustee Fast: I know that they applied back in June, and hearing that another application has been

[2:37:48] Trustee Fast: received, I'm wondering about, do we have any information whether a lower amount would

[2:37:55] Trustee Fast: mean that the project couldn't happen, because I would like to say something like 3,500 or

[2:38:00] Trustee Fast: you know three quarters of the amount something like that i didn't see any information in the

[2:38:10] Trustee Fast: report that said uh yeah that this amount

[2:38:13] Trustee Fast: was needed well

[2:38:15] Voice 3: presumably when people apply they

[2:38:18] Voice 3: apply for for what they need we don't then um ask go back and ask you know how do you triage this

[2:38:23] Voice 3: down in in certain areas so we just generally take them at their word um so i you know we just

[2:38:29] Voice 3: don't uh it would be awkward for staff then go back and go um you know yeah what would you be

[2:38:37] Voice 3: using a certain amount for or or some of that effect so i mean whenever we have one of these

[2:38:43] Voice 3: um processes and we have we budget at the start of the year if the project's good the money will

[2:38:49] Voice 3: be tapped out and if that's that's what might be the case here and i'm not saying first come first

[2:38:56] Voice 3: served but um this application's been in and then if others follow there's the opportunity to go

[2:39:02] Voice 3: over budget or to turn it down because you don't have any more funds or something like that when

[2:39:08] Voice 3: we get to the next application yeah sure

[2:39:12] Voice 5: so i'm in support of advancing this i think um

[2:39:16] Voice 5: i'm loathe to suggest that we should ask staff to come back with policy around this but

[2:39:21] Voice 5: but this is a new program, relatively speaking.

[2:39:25] Voice 5: And as with anything like this,

[2:39:27] Voice 5: we need to figure out how we're going to apply it over time.

[2:39:30] Voice 5: And maybe there does need to be some more detail

[2:39:33] Voice 5: about the RFD and the process

[2:39:34] Voice 5: and some principles about how they would allocate it.

[2:39:39] Voice 5: Because the obvious thing is

[2:39:41] Voice 5: that we're going to expend the budget,

[2:39:42] Voice 5: but it also does seem to be there's some flexibility

[2:39:45] Voice 5: with topping that up in some way from other areas,

[2:39:48] Voice 5: but I don't know exactly how that works in the past.

[2:39:51] Voice 5: So, does somebody want to make a motion or not? Here, Vice Chair Faust.

[2:39:56] Trustee Fast: I'll make the motion that I move that Executive Committee authorize a history, heritage and conservation grant of $5,000 to Gabriola Historical and Museum Society

[2:40:06] Trustee Fast: in support of their application to embark on a major reconciliation project developing and renewing the Museum Snonaimo Village of the Ancestors

[2:40:15] Trustee Fast: to create a dedicated space on the museum grounds

[2:40:19] Trustee Fast: subject to confirmation by band council resolution or...

[2:40:30] Voice 8: I can assist with the last part if you'd like,

[2:40:34] Voice 8: if that's agreeable.

[2:40:37] Voice 8: Suggestions welcome.

[2:40:38] Voice 8: So just after grounds, I would put comma,

[2:40:41] Voice 8: subject to the support of Sinemuk First Nation.

[2:40:47] Voice 8: uh chief and council or representative thank

[2:40:53] Voice 5: you for that that's helpful so that's moved by trustee

[2:40:57] Voice 5: fast do i have a seconder trustee rogers thank you any uh further discussion do you speak to

[2:41:04] Voice 5: the motion at all just exhaust oh

[2:41:07] Trustee Fast: i think i have thank you thank

[2:41:09] Voice 5: you any discussion

[2:41:10] Voice 5: all right i'm going to call the vote all those in favor any opposed none opposed that carries

[2:41:17] Voice 5: but indeed with Claire let's consider how we might stream like this line this in some fashion that

[2:41:24] Voice 5: makes it less awkward and maybe answer the questions in advance somehow I don't know how

[2:41:28] Voice 5: that might work so think about it let's not take any action

[2:41:32] Voice 3: okay I'm unsure what what the problem

[2:41:36] Voice 3: is

[2:41:36] Voice 5: well in the reporting out for the requested decision I guess knowing what the about the

[2:41:42] Voice 5: budget is that's available um maybe i don't know we can add that in for sure yeah um and if if

[2:41:51] Voice 5: ec feels there needs to be some criteria about the awarding of these things then that needs to

[2:41:57] Voice 5: be different than obviously the process that we've got because there's pretty broad discretionary

[2:42:04] Voice 5: ability okay let us move on okay

[2:42:08] Voice 12: uh chair if i might just add um this may be something you

[2:42:11] Voice 12: you want to consider when you like take another look at the budget you've got another two

[2:42:14] Voice 12: applications being received this year so you may want to consider um in the trust council

[2:42:19] Voice 12: proposed budget whether 5 000 next year is appropriate well

[2:42:23] Voice 5: i think we upped it and then

[2:42:24] Voice 5: we cut it back again didn't we yeah we've already done that yeah we've already done that so um

[2:42:31] Voice 5: let's just see how it unfolds i guess um and obviously applicants should be made aware of

[2:42:38] Voice 5: of what the budget is and availability

[2:42:40] Voice 5: and that their timing could be such

[2:42:42] Voice 5: that it would align with a process.

[2:42:45] Voice 5: In fact, there's been some discussion

[2:42:47] Voice 5: about doing things on an annual basis

[2:42:49] Voice 5: of having an intake date

[2:42:50] Voice 5: and terminating it at the intake date

[2:42:52] Voice 5: and then making the decisions based upon

[2:42:54] Voice 5: what you have in front of you.

[2:42:56] Voice 5: I know TPC has had that very challenge

[2:42:59] Voice 5: with the forum budget and allocation,

[2:43:06] Voice 5: the secretariat service.

[2:43:11] Voice 5: anyway there's a lot um but i'm just cognizant of that there's too many questions at the end of the

[2:43:20] Voice 5: day that maybe could be answered in advance to help us in our decision making i'm going to go

[2:43:25] Voice 5: to 8.1.2.2 that's all right avicc ubcm resolution selection i did have in my mind i was going to

[2:43:34] Voice 5: and send a suggestion, and I did not get around to it,

[2:43:38] Voice 5: but I see there's two applications,

[2:43:40] Voice 5: two suggestions from staff in the package.

[2:43:42] Voice 5: And Director Frater, do you want to introduce this?

[2:43:45] Voice 12: So, yes, you've got two suggestions that were received

[2:43:48] Voice 12: as a result of the email put out to staff and trustees.

[2:43:52] Voice 12: And really, at this point, it's for you to decide

[2:43:54] Voice 12: if you want to advance one or both of them.

[2:43:58] Voice 12: Certainly, staff will be prepared to support whatever you select.

[2:44:01] Voice 12: I would note this is an election year,

[2:44:04] Voice 12: although I believe UBCM happens in advance of the election this time I hope I'm right on that

[2:44:08] Voice 12: yeah

[2:44:09] Voice 15: so

[2:44:10] Voice 12: that's not the consideration that has been in the past so we're happy to support

[2:44:14] Voice 12: whatever goes forward certainly the climate vulnerability one is certainly timely at this

[2:44:20] Voice 12: point but we're here to support both I would say what we have noted in the staff comments regard

[2:44:25] Voice 12: being the affordable housing recommendation is that it doesn't should be considered in the

[2:44:29] Voice 12: the context of a potential advocacy request

[2:44:31] Voice 12: for the Governor, Lieutenant Governor,

[2:44:34] Voice 12: because the timing would be out of sequence

[2:44:37] Voice 12: to have a UBCM resolution in the fall

[2:44:39] Voice 12: if you've already proceeded with something

[2:44:41] Voice 12: at the Trust Council level, which at this point,

[2:44:43] Voice 12: I think depends on a recommendation from RPC to Council.

[2:44:48] Voice 4: Okay, thank you, Claire.

[2:44:50] Voice 4: Trustee Patrick.

[2:44:53] Trustee Patrick: I'm not as concerned about the timing

[2:44:55] Trustee Patrick: because I think the way this request is written,

[2:44:57] Trustee Patrick: it's about saying rural communities need special attention

[2:44:59] Trustee Patrick: mentioned from bc housing um and the any any advocacy and i i i i'm not going to use the word

[2:45:06] Trustee Patrick: advocacy because we're used triggering a request in the in the act that is more than advocacy it's

[2:45:10] Trustee Patrick: a it's a recommendation um you know isn't going to be compromised by moving ahead so i'd be in

[2:45:18] Trustee Patrick: support of both of these resolutions going forward thank

[2:45:23] Voice 5: you trustee patrick anybody else

[2:45:26] Voice 5: comment uh trustee fast um

[2:45:30] Trustee Fast: i'm in support of both of these i think they're they're both uh

[2:45:34] Trustee Fast: excellent suggestions i uh if we wanted to concentrate um staff effort that might be

[2:45:41] Trustee Fast: that there might be other motions on the climate vulnerability side continue considering the scale

[2:45:48] Trustee Fast: of uh impacts this year but on the other hand those com those municipalities might be or

[2:45:54] Trustee Fast: or communities might all be dealing with the fallout

[2:45:58] Trustee Fast: of the climate events.

[2:45:59] Trustee Fast: So I think we should do both.

[2:46:02] Trustee Fast: Thank you.

[2:46:03] Voice 5: Super, thank you for that.

[2:46:05] Voice 5: And Claire, help me out here.

[2:46:07] Voice 5: It does strike me that when the ABICC and UBCM

[2:46:12] Voice 5: get the motions from the various areas,

[2:46:16] Voice 5: there is some consolidation that happens

[2:46:18] Voice 5: and whether or not they connect different groups together

[2:46:21] Voice 5: or they advance forward.

[2:46:22] Voice 5: Do you understand how that process works?

[2:46:26] Voice 12: I'm not aware of consolidation that happens.

[2:46:28] Voice 12: They will at times return to us for clarity or a recommendation for a shift in wording

[2:46:32] Voice 12: to be consistent with their policy or previous direction.

[2:46:36] Voice 12: But I'm not aware of an attempt to consolidate.

[2:46:39] Voice 12: The only one I was aware of was in the past was around derelict vessels when there was

[2:46:44] Voice 12: something like seven that came in.

[2:46:45] Voice 12: That was back in 2010 or something, I think.

[2:46:47] Voice 12: And there was a subcommittee struck to devise.

[2:46:50] Voice 12: But I would say that's a completely unique situation.

[2:46:52] Voice 12: Generally, I'm not aware of consolidation efforts.

[2:46:55] Voice 5: So does somebody

[2:46:56] Voice 5: want to make a motion here then?

[2:46:57] Voice 5: Trustee Patrick?

[2:46:58] Voice 5: I'd

[2:46:59] Trustee Patrick: be happy to.

[2:46:59] Trustee Patrick: I move that the executive committee direct staff

[2:47:02] Trustee Patrick: to draft a resolution and backgrounders

[2:47:07] Trustee Patrick: on rural affordable housing project development support

[2:47:13] Trustee Patrick: and climate vulnerability assessment support

[2:47:17] Trustee Patrick: for submission to the Association of Vancouver Island

[2:47:20] Trustee Patrick: and coastal communities 2022 convention for executive committee consideration in january 2022.

[2:47:27] Voice 5: so move to our second to dan rogers thank you dan any further discussion uh trustee faust hands up

[2:47:35] Voice 5: sorry all those in favor any opposed none opposed that carries okay thank you everybody and thank

[2:47:44] Voice 5: you clerk for bringing this to our attention uh okay we've got a big item here at 12 minutes

[2:47:50] Voice 5: before noon um we've already done 8.1 i'm wondering whether or not we want to tackle that one right

[2:47:58] Voice 5: now with 12 minutes remaining to lunch i don't know what what the appetite for conversation is

[2:48:03] Voice 5: um but why don't we just start and see how we go with this so uh claire freder i'm going to turn

[2:48:10] Voice 5: it over to you to introduce okay

[2:48:13] Voice 12: thank you very much chair luckham um finally after many years

[2:48:16] Voice 12: of false starts we are bringing you a draft communication strategy this is being brought

[2:48:21] Voice 12: to you for discussion and feedback by no means is this what intended to be sort of a final product

[2:48:25] Voice 12: we really are hoping to hear from you what your reflections are and what ideas you might have for

[2:48:31] Voice 12: change we do intend to bring a separate engagement strategy to you later in 2022 so at this point we

[2:48:38] Voice 12: are providing some division between peer communications and engagement also would note

[2:48:43] Voice 12: that that there are you will see in the plan there's a lack of resources for communications

[2:48:50] Voice 12: We have requested additional resources for next year, but that would still be insufficient to deliver everything within the plan that's sort of recommended and optional.

[2:48:59] Voice 12: So just wanted to put that there for consideration.

[2:49:03] Voice 12: Certainly the final goal does include some consideration of assessment of resource needs for communication programming at the trust.

[2:49:10] Voice 12: trust. We have heard clearly that there's a lack of communications both at the federation level

[2:49:16] Voice 12: in terms of general knowledge about the islands trust and the federation work but also at the

[2:49:21] Voice 12: local level in support of local trust committee projects that there would be the trust would

[2:49:26] Voice 12: benefit from better telling the story early about what a local trust committee is intending to do

[2:49:31] Voice 12: and why how engagement will or will not happen on different decisions that will happen. So really

[2:49:38] Voice 12: Really, there's a collective need for improved communications.

[2:49:42] Voice 12: I would also note this plan does not include the Conservancy at this point.

[2:49:46] Voice 12: At this point, they're tracking to deliver their own communications.

[2:49:49] Voice 12: Certainly, as a director that is in charge of both functions, there's certainly collaboration happening.

[2:49:55] Voice 12: But down the road, we could consider the need for better aligning within the two agencies.

[2:50:02] Voice 12: So with that, I'm happy to receive feedback, both on the content and the structure of the plan.

[2:50:07] Voice 12: is this provided in a way that supports you are the goals the correct goals are there additional

[2:50:13] Voice 12: goals you want us to consider and um is this too much is it too little what what considerations do

[2:50:19] Voice 12: you have so we're really looking forward to the discussion today and to hear your feedback thank

[2:50:24] Voice 12: you okay

[2:50:27] Voice 5: um vice chairs uh are you in a position to provide feedback to claire on this um it's

[2:50:35] Voice 5: It's a pretty hefty document, lots of considerations.

[2:50:40] Voice 5: I haven't used the word workshop on this once before.

[2:50:44] Voice 5: But let's give it a start here and see where we go.

[2:50:47] Voice 5: Dan Rogers.

[2:50:49] Voice 5: Oh,

[2:50:50] Trustee Rogers: Sue Ellen had her hand up first.

[2:50:52] Voice 4: Sue Ellen then.

[2:50:54] Trustee Fast: Thank you, Chair.

[2:50:55] Trustee Fast: I've sent around an email that I'll refer to in my comments,

[2:51:00] Trustee Fast: but thanks for clarifying that, Claire.

[2:51:02] Trustee Fast: One of my first questions is,

[2:51:04] Trustee Fast: does this include the Islands Trust Conservancy first?

[2:51:06] Trustee Fast: So perhaps a line could be inserted in there to say that it does not, just for clarity.

[2:51:15] Trustee Fast: In general, I'm supportive.

[2:51:16] Trustee Fast: I just have a few comments coming from my background in this, but for you to use or not use as you wish.

[2:51:28] Trustee Fast: Generally, I saw a few words times in there, the language of benefits being used, and I think that's a really positive way.

[2:51:37] Trustee Fast: um to talk about the work of the trust uh so maybe that could be brought out a bit more i'm not sure

[2:51:44] Trustee Fast: i uh the i thought that the structure of the document i honestly i think um uh all the

[2:51:53] Trustee Fast: materials from page 58 down to 61 could go out into an appendix because they're the first things

[2:52:00] Trustee Fast: you run into after the goals is uh is all the staff input in and um opportunities and things

[2:52:07] Trustee Fast: like that and just for a for a plan I think it would be better if that material was was put back

[2:52:14] Trustee Fast: in the uh in an appendix my uh my main comments are about um the audience uh audiences I should

[2:52:23] Trustee Fast: say um do they include uh First Nations as an audience or just talking about them and the second

[2:52:30] Trustee Fast: one um was donors uh but if that's separate in the Islands Trust Conservancy we don't need to go

[2:52:37] Trustee Fast: there except it would be great to have a little mention of don't the possibilities of donation

[2:52:42] Trustee Fast: now and again contributions whatever um i think about audiences uh in different ways usually

[2:52:51] Trustee Fast: not from a tour i'm not suggesting tourism or marketing kinds of audiences usually uh civic

[2:52:58] Trustee Fast: outfits tend to use demographics um but i'd like to propose the stewardship scale that i put over

[2:53:05] Trustee Fast: here in the email. It's looking at groupings of people from unsupportive at the bottom,

[2:53:16] Trustee Fast: unaware, aware, appreciates, understanding, behaves, leads. So up at that leads level,

[2:53:22] Trustee Fast: you're looking at donors and people like us that are leaders in an organization on boards.

[2:53:35] Trustee Fast: that kind of thing whereas down at the unaware level these are people who would

[2:53:38] Trustee Fast: behave in ways that don't support environmental stewardship or citizenship and this is

[2:53:47] Trustee Fast: material that I've worked on throughout my career and it's also something that came from

[2:53:56] Trustee Fast: Parks Canada at one point and aligned with that so I just offer that and it also lets you sort of

[2:54:03] Trustee Fast: um design and uh and use the appropriate medium uh to really uh connect better with people

[2:54:15] Trustee Fast: so then i've attached that uh little matrix there um from work i've done in the past about

[2:54:23] Trustee Fast: that's from about 10 or 11 years ago and um so that's if you want to to to look at that

[2:54:30] Trustee Fast: This idea of segmenting audiences or tailoring things to specific audiences is important.

[2:54:38] Trustee Fast: Because what I saw in the background material there was an emphasis on seniors.

[2:54:44] Trustee Fast: And for one thing, that's residents on the islands.

[2:54:50] Trustee Fast: And I don't know that that's still the case.

[2:54:54] Trustee Fast: We've had so many newcomers.

[2:54:56] Trustee Fast: The schools are slowly filling.

[2:54:59] Trustee Fast: We've got lots of children on Bowen, for example, and Hornby's school has rebuilt.

[2:55:07] Trustee Fast: I think we could be also reaching out as per our mandate to other people in British Columbia.

[2:55:13] Trustee Fast: And I know it's difficult to do that, but I wanted to make a suggestion that we keep them on the list.

[2:55:19] Trustee Fast: That happens through mass media, I suppose, but also I think it could happen on BC Ferries.

[2:55:25] Trustee Fast: I've seen a few examples of works of art that BC fairies will actually put on the wall and leave them there for a decade.

[2:55:33] Trustee Fast: There's one on the Bowen Island Ferry that was created through the Bowen Heritage Group.

[2:55:42] Trustee Fast: And at that time, Graham Dinsdale, former chair of the Islands Trust, happened to be the chief administrator of that group.

[2:55:51] Trustee Fast: um but anyway maybe there's other options and um i wanted to i don't i didn't i saw a mention of

[2:56:00] Trustee Fast: the taglines in there but i didn't see any reference to when they were created and who

[2:56:05] Trustee Fast: created them and how official they are and since that's been a question in the past i thought it

[2:56:10] Trustee Fast: might be good to actually uh just confirm that information in here and um i had it then i had

[2:56:19] Trustee Fast: couple of questions about some of the um action items but uh i'll hold off there except to just say

[2:56:26] Trustee Fast: um now that we've had covid and all this zoom uh online webinars and things like that the

[2:56:33] Trustee Fast: the activities have changed again i've started to see um uh delegations for example uh

[2:56:40] Trustee Fast: treat the islands trust uh council delegations as a little bit of a platform for broadcasting

[2:56:47] Trustee Fast: And I didn't want, I just thought there could be a consideration in there about how, are we a platform for others to, well, I'll just say, are we a platform or are we simply communicating or are we having guest presenters?

[2:57:08] Trustee Fast: Are we seeking to become a, to feature this or is it just to become a tool?

[2:57:15] Trustee Fast: Okay, that's it for me.

[2:57:17] Trustee Fast: Okay.

[2:57:20] Voice 5: okay um claire does this seem like the what you're expecting to hear back as we go through here

[2:57:29] Voice 12: um yes any and all comments welcome but if i well i've got the floor here i just i was remiss in not

[2:57:34] Voice 12: mentioning my opening comments that this strategy was very much the work of vicky swan certainly i

[2:57:38] Voice 12: amended and fixed it up but just want to make sure i acknowledge that work so thank you chair thank

[2:57:43] Trustee Rogers: you uh dan rogers over to you thanks i just have a few comments because i am not a communications

[2:57:48] Trustee Rogers: professional, but I have some ideas about this. First of all, I just want to go minor and more

[2:57:57] Trustee Rogers: specific on page numbers. On page 56, I actually don't see the annual report as a communications

[2:58:04] Trustee Rogers: tool. I see it as a legislative requirement, and I have always been concerned about how many

[2:58:10] Trustee Rogers: resources we put into it. I know it's a communication tool to the government, but I

[2:58:16] Trustee Rogers: I hope that this communication strategy is focused on our communications to the to the communities

[2:58:21] Trustee Rogers: that we that uh that we that where the challenges really lie so um I see there as one of three

[2:58:29] Trustee Rogers: annual initiatives and um I I just I just am concerned that we not get focused on the annual

[2:58:36] Trustee Rogers: report um I did noted I did note a one ironic what I felt was a bit of a ironic part of the

[2:58:45] Trustee Rogers: in that in that in the communications principles it says do a few things well and build on successes

[2:58:52] Trustee Rogers: and then the the the plan goes on and and creates a myriad of dozens of things to do

[2:59:01] Trustee Rogers: so there seems to be a bit of a mixed message there if I think if you really want to do some

[2:59:07] Trustee Rogers: things well you should really focus on those things that get you into the to the eye of the

[2:59:12] Trustee Rogers: various communities um and and rather than do try and do every everything to everyone um so

[2:59:21] Trustee Rogers: i i wanted to one suggestion i would have for example is on page 56 you have conduct an annual

[2:59:28] Trustee Rogers: opinion and attitude surveys across the trust i would i would shelve that and and because i think

[2:59:35] Trustee Rogers: you get that with the budget um you get the you get all the opinions and attitudes towards the

[2:59:40] Trustee Rogers: trust you need with the budget survey and i think that that would be very duplicative

[2:59:46] Trustee Rogers: um i wanted to make one suggestion and i know it's it's a bit of a ironic a bit of a

[2:59:53] Trustee Rogers: uh a challenging one uh but it it under goal four when

[3:00:00] Trustee Rogers: a goal for which is to increase communications capacity i really think that we should consider

[3:00:08] Trustee Rogers: having a communications consultant on retainer standby to deal with emergency issues as they

[3:00:15] Trustee Rogers: arise is that there are times when our communications capacity overwhelm so our

[3:00:21] Trustee Rogers: communications needs overwhelms our communications capacity and there are times when we need

[3:00:27] Trustee Rogers: need some outside eyes to look at what our communications are because we all become a bit

[3:00:32] Trustee Rogers: internalized and it's sometimes better to have outside eyes and I know that's challenging but

[3:00:38] Trustee Rogers: we don't try and do our legal work internally and I think sometimes we would try we should try and

[3:00:44] Trustee Rogers: do our communications externally and I know that's going to be a resource issue but I think that it

[3:00:51] Trustee Rogers: it might be a good idea to have it in the plan

[3:00:53] Trustee Rogers: that we would have some group on standby

[3:00:58] Trustee Rogers: when and if an issue arises that Claire can go help us

[3:01:04] Trustee Rogers: with this, we need to respond in 24 hours, 36 hours,

[3:01:07] Trustee Rogers: and we can't do it internally.

[3:01:08] Trustee Rogers: So you might want to consider that.

[3:01:11] Trustee Rogers: Those are my comments,

[3:01:12] Trustee Rogers: other than I'm going to endorse in advance

[3:01:16] Trustee Rogers: the chair's suggestion that we may want to

[3:01:19] Trustee Rogers: when we're when this is a little more developed we may want to workshop this uh with some people that

[3:01:24] Trustee Rogers: are within the trust of people who want to do that so that we have a more fulsome ability to help you

[3:01:31] Trustee Rogers: in developing this with some staff and some trustees that are interested thanks very much

[3:01:39] Voice 4: trustee patrick yeah

[3:01:43] Trustee Patrick: i'm i'm wondering if we're trying to do too many things with one plan that

[3:01:49] Trustee Patrick: there's communications and community relations is one thing and then public engagement through

[3:01:56] Trustee Patrick: the projects we do is another thing and so I think it's trying to be very clear as to

[3:02:03] Trustee Patrick: what we're trying to do because I think this gets mixed up in here is how I sort of

[3:02:11] Trustee Patrick: look at that because I think there's a whole different strategy to how we deal with

[3:02:15] Trustee Patrick: projects from both an LTC level through up through federation level projects of how they're developed

[3:02:22] Trustee Patrick: from the beginning of well what what's the intent of the engagement there's a it's a whole different

[3:02:27] Trustee Patrick: process than you know a general communications and community relations type of communications of

[3:02:34] Trustee Patrick: you know the health of the organization and those things so I would really encourage you to think

[3:02:41] Trustee Patrick: of that as two things. When I read off the bat on goals, just increasing the number of people we

[3:02:47] Trustee Patrick: reach. Again, the language, we're trying to be inclusive and make sure we're reaching the right

[3:02:53] Trustee Patrick: people and reaching a greater demographic and that we're more accessible and those type of

[3:02:59] Trustee Patrick: things. So just be cautious of the language that more is not necessarily good. If we get more of

[3:03:07] Trustee Patrick: of the same voice we're still in the same place of not improving um who who we are or how we're

[3:03:14] Trustee Patrick: perceived um i would you know under challenges i'd be cautious that you know yeah we all we

[3:03:22] Trustee Patrick: always know that new residents might be frustrated but i can say existing ones are too that you know

[3:03:26] Trustee Patrick: it's just it's a we're in a challenging environment just you know moving whether

[3:03:31] Trustee Patrick: you're moving on the island living the island who do i go to to get what i need is always going to

[3:03:36] Trustee Patrick: to be a challenge um because of the type of government system we're in um just sort of

[3:03:44] Trustee Patrick: running through so i think if we could clarify the difference between like i said communications

[3:03:52] Trustee Patrick: and community relations versus public engagement i know i sent you that the public uh doesn't come

[3:03:58] Trustee Patrick: in in the camera here north vancouver's public engagement guide that type of thing that's very

[3:04:02] Trustee Patrick: very focused on the project level, being one of the type of tools that we should have. Because

[3:04:09] Trustee Patrick: no project, to me, no project charter should ever be approved without that being considered

[3:04:17] Trustee Patrick: at that time. That's just part of the project process of what is the public engagement. It

[3:04:23] Trustee Patrick: affects cost. And so that means it affects scope. If we don't have the money to do the public

[3:04:30] Trustee Patrick: public engagement for what we think we're doing we shouldn't be doing it um then we have to change

[3:04:35] Trustee Patrick: the scope of the project so it's it's a big deal the public engagement the public engagement from

[3:04:40] Trustee Patrick: the project perspective and i think we need to we really need to dive into that area so i'm not

[3:04:46] Trustee Patrick: going to get into i know i had a whole bunch of comments as i run through them but um i think

[3:04:51] Trustee Patrick: that's sort of my the the big one thank

[3:04:56] Voice 5: you trustee patrick so um i have a lot of remarks

[3:05:01] Voice 5: and indeed i'm not going to run through all of them either and i do wonder uh claire about those

[3:05:06] Voice 5: individual remarks um whether or not you have the capacity or one of your staff has the capacity to

[3:05:14] Voice 5: have those conversations with each of the vice chairs to uh synthesize this in uh somewhere

[3:05:20] Voice 5: a little closer um so you i'll let you answer that perhaps after i just make my remarks

[3:05:27] Voice 5: it was interesting to hear each of the vice chairs just now reflecting some of my thoughts

[3:05:33] Voice 5: on who the audience is. And indeed, who the audience is, it depends upon what doorway it is

[3:05:42] Voice 5: that the people that interact with the Alice Trust come through, whether they're making an

[3:05:47] Voice 5: application for something, whether they're observing the policy statement, whether they're

[3:05:51] Voice 5: are interested in a particular project. And I think there's a necessity to think about strategies

[3:06:01] Voice 5: associated with each one of those audiences in very different ways, because I think we recognize

[3:06:07] Voice 5: there's a large voice out there, which is unheard. They don't come to the table and speak out.

[3:06:14] Voice 5: Usually people, it appears to me, speak out when they have to make an application and they don't

[3:06:21] Voice 5: understand why we do this and it seems onerous and all of that sort of thing and that may be

[3:06:29] Voice 5: the first and last time that they ever interact with the Adams Trust. Those people that are more

[3:06:34] Voice 5: interested in the broad environmental the most recent storm or the most or environmental concerns

[3:06:40] Voice 5: ongoing about sustainability and all

[3:06:44] Voice 4: that sort of

[3:06:44] Voice 5: stuff come at us maybe on a focused approach

[3:06:48] Voice 5: approach looking for specific and particularly coming to our website and looking for specific

[3:06:53] Voice 5: information and may or may not being successful in that approach and you know i'll be honest

[3:06:59] Voice 5: i i find myself not being successful and looking for things on the website

[3:07:04] Voice 5: when i'm looking for

[3:07:05] Voice 5: things and that's i

[3:07:05] Voice 4: don't know why that

[3:07:06] Voice 5: is um but i come at this from a user consumer perspective

[3:07:11] Voice 5: about um all of it and i think that some of these things the challenges are very different

[3:07:18] Voice 5: for the different groups that you might want to focus on the different audience member

[3:07:21] Voice 5: and the opportunities are different and so whether or not we need to think about that

[3:07:26] Voice 5: or you have already thought about it and i'm just missing it but um i'll just say that

[3:07:31] Voice 5: i'm not sure about moving the challenges and opportunities to an appendix because

[3:07:38] Voice 5: there's some really uh great questions that are in that that are formulated in that um it's how

[3:07:44] Voice 5: How do we address the challenges and move the opportunities to complement those challenges?

[3:07:50] Voice 5: But I do find it a little on the negative side.

[3:07:53] Voice 5: And certainly it's good to ask us the hard questions.

[3:07:56] Voice 5: That's fine.

[3:07:57] Voice 5: But I wonder how it is that we might reflect on the successes and the opportunities that we need to take advantage of in order to improve the very things that we find that we have shortfalls on.

[3:08:12] Voice 5: um and i can't honestly um how is it that we're going to resource this you indicated that we don't

[3:08:22] Voice 5: have a communication specialist on staff until march or june or somewhere in the future um and

[3:08:29] Voice 5: so there's a lot of work here that you cannot continue to do two days a week um off the side

[3:08:36] Voice 5: of your desk i don't think i might be wrong about that but um this is also i think everybody agrees

[3:08:43] Voice 5: this is the most important thing is getting our message out communicating what we're doing and

[3:08:47] Voice 5: how we're doing it what our intentions are and providing opportunities for the public to feed

[3:08:53] Voice 5: back in that that communication isn't one way it's two ways and um and it's been identified in

[3:09:00] Voice 5: here we don't have a social media strategy per se i might we might have reread that read that wrong

[3:09:07] Voice 5: but um there's lots of challenges there it's interesting that local newspapers and newsletters

[3:09:13] Voice 5: uh the dominant uh interest um because that's not what we hear especially with the evolving market

[3:09:22] Voice 5: i don't need

[3:09:23] Voice 5: to say anymore um how

[3:09:25] Voice 5: would you like to proceed uh with further feedback you've

[3:09:29] Voice 5: received some now what's the next step for this um

[3:09:34] Voice 12: certainly if there's more detailed commentary

[3:09:37] Voice 12: on the plan itself i would invite uh vice chair or the chair to write to me and so i can consolidate

[3:09:42] Voice 12: that feedback that's probably the most straightforward way um in terms of that and

[3:09:46] Voice 12: then um you had asked another question um about resorting i guess i can just clarify a little bit

[3:09:53] Voice 12: we have a posting that will go up likely early january i'm looking for someone to fill in

[3:09:58] Voice 12: temporarily until the end of march of course that's challenging to try and recruit someone for

[3:10:03] Voice 12: you know probably a two and a half month position maybe a two month position um vicky is intending

[3:10:08] Voice 12: or her temporary assignment ends at the end of March so we would hope we'd have someone back

[3:10:12] Voice 12: for April in the meantime I do continue to try and find um and well now that we're through the

[3:10:17] Voice 12: procurement for the policy statement engagement team and they're onboarded um I will now be

[3:10:22] Voice 12: turning energy towards finding communication consultants to step in and assist both for that

[3:10:26] Voice 12: project and potentially just to support us in our day-to-day work because as you say it's not

[3:10:31] Voice 12: entirely practical for me to try and have that full-time job within my own job at this point

[3:10:36] Voice 12: but we'll do the best we can in the meantime okay

[3:10:39] Voice 5: so this feedback at this time has been

[3:10:42] Voice 5: satisfactory and so i'll just ask the vice chairs do you need to provide any uh feedback in this

[3:10:48] Voice 5: forum or are you content to provide some written feedback to claire to further improve this document

[3:10:55] Voice 4: okay so

[3:10:56] Voice 5: then let's receive this for information good job everybody um i did get a request from

[3:11:02] Voice 5: trustee rogers as to whether or not he thought we might not immediately go into our break here

[3:11:06] Voice 5: but just continue on and wrap up this agenda because there's not too many big items there

[3:11:11] Voice 5: and i think that that might be achievable uh can i get anybody that's not in favor of doing that

[3:11:17] Voice 5: okay so let's push on and see how we do super excellent so uh we've already dealt

[3:11:25] Voice 5: with uh 8.1.2.5 so we'll move right the way through to ltc oh 8.2.5 came as a late item

[3:11:35] Voice 5: and i haven't been able to bring that up myself here yet so maybe we'll get it up on the screen

[3:11:39] Voice 5: lori yes and um and cao are you going to speak to it uh

[3:11:43] Voice 3: i think it's an update on the policy statement

[3:11:46] Voice 3: the object and the engagement process and so we go to director freighter then yeah claire and delani

[3:11:52] Voice 3: that the prepared the report so great thank you thank

[3:11:57] Voice 12: you um yes this is being provided to you

[3:12:00] Voice 12: to just give you an update on where we're at with the project and um to provide just sort of more of

[3:12:05] Voice 12: a public update before your meeting in january uh we have um as you've seen here we have hired

[3:12:10] Voice 12: and as announced at trust council hired isl engineering to be the consultant for the

[3:12:15] Voice 12: engagement upcoming engagement program um we have concluded the contract negotiations and we've had

[3:12:21] Voice 12: had two major onboarding meetings with them and they're I think now up and running and their

[3:12:27] Voice 12: intention is to bring an engagement plan to staff by January 4th which we would then work with them

[3:12:33] Voice 12: on in order to have something for your January agenda is the goal they we have noted in here

[3:12:41] Voice 12: that the you'll see on page oh it's page two of your addendum that they are expected to include

[3:12:48] Voice 12: most of the elements that were in the MODIS strategy advanced by Trust Council and so we

[3:12:55] Voice 12: look forward to more detail in their engagement plan that they're bringing forward in our inactive

[3:12:58] Voice 12: conversation with them about what those will look like and the different sequencing. Of course we

[3:13:04] Voice 12: are also keeping in mind the changing landscape of COVID and so on but at this point we're really

[3:13:10] Voice 12: hoping to deal with the whole person on islands. I think I'll leave it at that for now. You've got

[3:13:16] Voice 12: updates as well about the first nation engagement and the referrals um but in the interest of time

[3:13:21] Voice 12: i'll just keep it there um we would just note finally um that there's a project timeline update

[3:13:26] Voice 12: in there essentially letting you know that we don't have direction at this point around timing

[3:13:31] Voice 12: for the program as discussed earlier in your meeting so with that um delaney is available

[3:13:35] Voice 12: to answer questions as well as myself all

[3:13:39] Voice 5: right thank you claire and thank you delaney and trustee

[3:13:42] Voice 5: rogers do you have a question

[3:13:44] Trustee Rogers: just a quick question uh hi delaney um is um is my question

[3:13:50] Trustee Rogers: is about about i see that there was a as a um indication that they intend to do a

[3:13:58] Trustee Rogers: presentation on january the 12th at our uc meeting yes uh and so i i guess this may come later in the

[3:14:06] Trustee Rogers: meeting at the end but we're going to close but is that the kind of presentation we should plan

[3:14:12] Trustee Rogers: to be there in person or perhaps that would be too many people are they going to present

[3:14:15] Trustee Rogers: virtually um do we know that yet i know i know today's change different than yesterday is

[3:14:21] Trustee Rogers: different than the day before and will be different than tomorrow but do you have any

[3:14:25] Trustee Rogers: idea about that if you don't that's fine we can decide that later but i

[3:14:29] Voice 12: don't think we've decided

[3:14:31] Voice 12: that at this stage um yeah i don't think that's been decided we can certainly let you know closer

[3:14:36] Voice 12: to the time um but yes they're planning to be there to present on the plan and then receive

[3:14:41] Voice 12: your feedback much as we did with modus i think in a similar vein okay

[3:14:46] Voice 4: any other questions director

[3:14:54] Voice 4: patrick

[3:14:54] Trustee Patrick: mine's just more of a comment on page three of the report i i know it's a paragraph

[3:14:59] Trustee Patrick: that sort of talks about the the the the community chatter i guess you could call it but um

[3:15:05] Trustee Patrick: it said that the the sentence that says it's hope that the phase three public engagement program and

[3:15:11] Trustee Patrick: communication support will facilitate more proactive communications related to the project

[3:15:16] Trustee Patrick: and correct misinformation as needed i think it's really important also also make sure we're saying

[3:15:21] Trustee Patrick: that this engagement is intended to you know help inform the uh the drafting of the policy

[3:15:27] Trustee Patrick: so that you know we'd be consistent in using that language because there's a lot of concern that

[3:15:32] Trustee Patrick: we're just trying to sell this piece of paper rather than engage people and what the final

[3:15:37] Trustee Patrick: could be so yeah

[3:15:38] Voice 12: and i'm sorry we didn't state that that's off to me yes we should state it

[3:15:42] Voice 12: more clearly but obviously that's intense to get get that public feedback for trustees to hear okay

[3:15:51] Voice 5: anything else no um the only question i guess there is a question here but i'll just make a

[3:15:59] Voice 5: remark that um i'm very excited about this i'm really looking forward to it um i see this as a

[3:16:07] Voice 5: as a learning opportunity for us,

[3:16:09] Voice 5: as well as providing the obvious,

[3:16:13] Voice 5: the needs for doing this consultation

[3:16:16] Voice 5: on the policy statement,

[3:16:17] Voice 5: but obviously an organization of this nature

[3:16:20] Voice 5: that's come to assist us here,

[3:16:21] Voice 5: there's opportunities for us to learn

[3:16:23] Voice 5: about future engagement that we would do

[3:16:25] Voice 5: on the communications plan,

[3:16:27] Voice 5: as well as with anything else that comes to pass.

[3:16:29] Voice 5: And so I

[3:16:30] Voice 5: do, my wonder here is,

[3:16:32] Voice 5: is at the end of this project,

[3:16:34] Voice 5: do we actually own the materials and so it's not just a pdf report that we're going to get or

[3:16:40] Voice 5: all these materials that are um that will be able to support us in this do we end up having

[3:16:48] Voice 5: ownership of those to use and manipulate those into the future as we would see fit

[3:16:53] Voice 5: yes yes perfect okay that's great um so that's good then so um is there any further

[3:17:00] Voice 5: other remarks from yourselves uh galani and claire or from vice chairs no okay good no

[3:17:11] Voice 12: i will note

[3:17:12] Voice 12: again i think this is obvious but i think it's worth sitting now as we head into the new year

[3:17:16] Voice 12: there will be staff capacity constraints as we're going through this for the trust area services

[3:17:20] Voice 12: team yeah yeah

[3:17:25] Voice 5: so uh i don't i have no idea what to say about that but well i think we need to be

[3:17:30] Voice 5: careful about making sure that we're leveraging this opportunity to work with these is the best

[3:17:37] Voice 5: way we can so but at the same time i absolutely know you can't let the other thing slide so

[3:17:44] Voice 5: um we'll do the best we can um if that's all right i'll move on uh ltc chair's advocacy anything

[3:17:54] Voice 5: Anything?

[3:17:55] Voice 5: No, oh, Vice Chair Faf.

[3:17:58] Trustee Fast: Thank you, Chair.

[3:18:00] Trustee Fast: Yes, I just briefly, I'll just say

[3:18:02] Trustee Fast: all of the local trust committees I'm involved in

[3:18:06] Trustee Fast: have advocacy things happening now.

[3:18:08] Trustee Fast: Gambier, I think there might be some letters

[3:18:11] Trustee Fast: from individual trustees.

[3:18:14] Trustee Fast: I'm not sure yet what's happening,

[3:18:16] Trustee Fast: but there has been a Crown application for tenure

[3:18:23] Trustee Fast: tenure at the New Brighton dock on Gambier. So we may see an RWM, I'm not sure. Denman and Hornby,

[3:18:33] Trustee Fast: both LTCs are writing letters of support to the Comox First Nation who's applying for a pilot

[3:18:39] Trustee Fast: project regarding aquaculture management. And Bowen Island, Mount Gardner, you'll see the letter

[3:18:46] Trustee Fast: later in the package, but I don't think the trust has any call to do anything about that at the

[3:18:51] Trustee Fast: the moment thank you thank you dan

[3:18:54] Trustee Rogers: rogers uh just briefly so everybody thought that you and the cao

[3:18:58] Trustee Rogers: are aware there's a a motion at the last galliano meeting to write a letter which is actually with

[3:19:03] Trustee Rogers: claire's team right now related to um a antenna on a tower and on galliano um so to rogers

[3:19:13] Trustee Rogers: communication so just so you know that that asking for public consultation on this so so just so you

[3:19:18] Trustee Rogers: you know that that's out there in case it becomes an issue right okay so

[3:19:22] Voice 5: is that an additional

[3:19:23] Voice 5: antenna on an existing tower it

[3:19:26] Trustee Rogers: is yeah

[3:19:27] Voice 5: okay interesting okay um thank you for that um nothing

[3:19:33] Voice 5: else i'll continue on thank you so this brings us then to correspondence we have four pieces of

[3:19:40] Voice 5: correspondence and um thank you dan for circulating the salicy ecosystem piece to trustees so it seems

[3:19:48] Voice 5: like maybe that has been dealt with and i know that one ltc has asked for some of their members

[3:19:53] Voice 5: to go um is there any any direct response necessary for any of these uh pieces of correspondence or

[3:20:01] Voice 5: should we just receive them for information look to vice chairs to speak to them trustee rogers

[3:20:05] Voice 5: i

[3:20:06] Trustee Rogers: just wondered does bowen want us to support their letter or um or are they content with

[3:20:11] Trustee Rogers: with where we're at things like that?

[3:20:12] Trustee Fast: That's a good question.

[3:20:15] Trustee Fast: Bowen hasn't asked the Islands Trust

[3:20:18] Trustee Fast: for support at this point.

[3:20:19] Trustee Fast: My feeling is let's wait until they see if they need it.

[3:20:25] Trustee Fast: Also, I had understood from letters from Bowen staff

[3:20:30] Trustee Fast: that the Crown was going to,

[3:20:32] Trustee Fast: that the province was going to undertake

[3:20:33] Trustee Fast: a whole lot of consultation, including with First Nations.

[3:20:37] Trustee Fast: And apparently none of that happened.

[3:20:39] Trustee Fast: and so there is still the outstanding consultation

[3:20:43] Trustee Fast: with First Nations that Bowen hasn't done

[3:20:46] Trustee Fast: because we thought that the province was doing it.

[3:20:48] Trustee Fast: So at this point, I think it's standby.

[3:20:52] Trustee Fast: Okay, that's great.

[3:20:54] Voice 5: Okay, so is there anything else on that list?

[3:20:57] Voice 5: Otherwise we'll just receive the correspondence

[3:20:58] Voice 5: for information.

[3:20:59] Trustee Rogers: I guess the only other thing is this is an opportunity

[3:21:02] Trustee Rogers: for the Salish Sea Conference where it's only $50.

[3:21:05] Trustee Rogers: um i i i we're just going to leave it to ltcs are we going to go i mean it i mean normally it's like

[3:21:14] Trustee Rogers: a 1500 with hotels and everything event and here we have an opportunity to get people exposed to

[3:21:22] Trustee Rogers: an enormous number of high level papers and great ideas and astonishing information etc and i i don't

[3:21:31] Trustee Rogers: know if anybody else has any thoughts about that about whether we should be sponsoring this whether

[3:21:35] Trustee Rogers: we should be ensuring all our staff go or what what thoughts are yeah that's a great question

[3:21:42] Voice 5: because normally this is a bit more of a high level profile at BEC about endorsing and sponsoring

[3:21:48] Voice 5: the event uh staff going an executive going I certainly had the expectation that I would attend

[3:21:55] Voice 5: and so do we need a motion at this table to endorse trustees to attend and what's the status

[3:22:02] Voice 5: of staff attending this particular situation well Mr.

[3:22:06] Voice 3: Chair yeah this is obviously an amazing event

[3:22:09] Voice 3: and it was probably safe to say previously a more noted part of the calendar in earlier times

[3:22:17] Voice 3: when we'd, you know, probably six to eight staff

[3:22:21] Voice 3: would attend this.

[3:22:23] Voice 3: But we can just build that into our,

[3:22:25] Voice 3: there's going to be some staff component

[3:22:27] Voice 3: and we can build that into our training.

[3:22:30] Voice 3: So as you think about it,

[3:22:32] Voice 3: you don't need to consider funding that,

[3:22:34] Voice 3: the staff portion of this,

[3:22:36] Voice 3: because we've already got some considerations there.

[3:22:39] Voice 3: It would be elected officials.

[3:22:42] Voice 3: Okay.

[3:22:42] Voice 3: But I can say at least five or six staff

[3:22:44] Voice 3: will attend this.

[3:22:45] Voice 3: So I'm

[3:22:46] Voice 5: not going to worry about that part.

[3:22:47] Voice 5: And so then maybe somebody would like to,

[3:22:51] Voice 5: well, anybody would like to show their interest in attending

[3:22:53] Voice 5: and then somebody might like to make a motion

[3:22:55] Voice 5: to support those to attend.

[3:22:58] Voice 5: And I'm certainly interested in attending.

[3:23:00] Voice 5: Vice Chair Faust.

[3:23:02] Trustee Fast: I just wanted to report that we did consider this

[3:23:05] Trustee Fast: at the Islands Trust Conservancy last meeting.

[3:23:07] Trustee Fast: And I think most of us board members

[3:23:09] Trustee Fast: are going to participate and it'll be funded

[3:23:12] Trustee Fast: from the islands trust conservancy training uh funding and um and i just wanted to

[3:23:20] Trustee Fast: hornby uh both trustees plan to um participate and there was a question that came up about where

[3:23:27] Trustee Fast: does the money go to do we have to vote on that at the ltc level and uh so you'll see in the email

[3:23:33] Trustee Fast: that i i sent out that um staffs or nancy rod rogers anyway suggests that uh anytime we sent

[3:23:42] Trustee Fast: out a conference notice like this that we clarify are you going on your own or do you need to get

[3:23:49] Trustee Fast: permission from the ltc because the ltc's uh disbursements over 500 are to be charged against

[3:23:55] Trustee Fast: the local trust committee should be approved by resolution it doesn't say anything about

[3:23:59] Trustee Fast: amounts smaller we voted on it at the hornby ltc but i don't know if there's any consideration to

[3:24:06] Trustee Fast: trustees who might not be meeting before the early bird deadline date or who may assume that

[3:24:12] Trustee Fast: it's going to be charged to the LTC or to somewhere else in the trust or do they need to

[3:24:19] Trustee Fast: know whether it's coming out of their own pocket I just would hate to would like to remove any

[3:24:23] Trustee Fast: barriers if there's some clarification that could go out sure

[3:24:27] Voice 5: so maybe the CAO might have some

[3:24:29] Voice 5: clarification but there's what you know Liskiti as a good example I think has done an RWM to

[3:24:35] Voice 5: to sponsor out of the local budget, the two trustees to go.

[3:24:39] Voice 5: And so CAO, what do you think?

[3:24:41] Voice 5: I didn't quite get it.

[3:24:43] Voice 3: I'm sorry, I don't understand the question.

[3:24:47] Voice 3: Who's paying for trustees to go to the State of St. Thomas?

[3:24:51] Voice 3: Well, it's $50.

[3:24:53] Voice 3: So I think it's a non-issue right now

[3:24:55] Voice 3: and trustees

[3:24:57] Voice 5: can go and they just expense it.

[3:24:59] Voice 5: Okay, so then therefore what we're hearing

[3:25:02] Voice 5: is no motion necessary to go expense it.

[3:25:04] Voice 5: and so maybe that i agree i agree that's a great solution and

[3:25:08] Trustee Fast: then can can can an email go out to

[3:25:11] Trustee Fast: trustees explaining that so the trustees who do have a tight budget know that it doesn't have to

[3:25:16] Trustee Fast: come out of their own pocket okay

[3:25:17] Voice 5: i'm just making a note to myself i will send that message out as a

[3:25:21] Voice 5: result of this conversation at dc thank

[3:25:24] Trustee Fast: you very much okay

[3:25:26] Voice 5: um that's it for correspondence received

[3:25:29] Voice 5: you for information so our next meet hang

[3:25:32] Trustee Fast: on hang up with mr chair

[3:25:33] Voice 5: go ahead

[3:25:34] Trustee Fast: i just had one more on

[3:25:36] Trustee Fast: the um 10.2 the climate action uh community climate action uh just that there's i'm on the

[3:25:44] Trustee Fast: bc municipal climate leadership um i can't even remember what it's called club committee and i'm

[3:25:52] Trustee Fast: also on the climate caucus and a national group through the federation of canadian municipalities

[3:26:01] Trustee Fast: so if there's any um questions or if we want to be in touch with any groups like this i can

[3:26:05] Trustee Fast: i can help thank you

[3:26:08] Voice 5: yeah and i sit on the vancouver island coastal communities climate

[3:26:12] Voice 5: leadership uh thing and their most

[3:26:14] Voice 5: recent meeting was canceled i'm not sure why that was but that

[3:26:17] Voice 5: work is ongoing and they're ideally looking for funding to support a climate action plan

[3:26:22] Voice 5: and that's ongoing so i can communicate to them as well so then uh without any if there's no

[3:26:29] Voice 5: further discussion on that correspondence we'll receive that those for information and so the

[3:26:34] Voice 5: next item on our list 11.1 is our work program that's reviewed before we see it here and so

[3:26:40] Voice 5: unless there are any questions or remarks about it we'll receive that for information also

[3:26:46] Voice 5: okay so then our next meeting is january the 12th 2022 how about that um so if there's no

[3:26:56] Voice 5: further business today i would like to call for the meeting oh ceo no so i'm going to call for

[3:27:05] Voice 5: the meeting to adjourn and um i want to thank you for your year's participation in a executive

[3:27:12] Voice 5: to the committee and appreciate working with you so dan rogers yeah

[3:27:18] Trustee Rogers: mr chair just just so you know

[3:27:19] Trustee Rogers: for your information i will be on the island in any case if we need a do we need if we don't i

[3:27:24] Trustee Rogers: guess we don't need a body to do electronic meetings in the room is that what i understood

[3:27:29] Trustee Rogers: from you earlier a cao correct okay so we don't need that but i was going to be on the island in

[3:27:35] Trustee Rogers: any case so if we decide to do it in person i'll be around um the other thing is at some point we

[3:27:42] Trustee Rogers: we should decide, or are we going to just decide on a per occasion basis, which ones are going to

[3:27:47] Trustee Rogers: be in person and which ones are going to be virtual. We've, we've voted that it'll be one

[3:27:52] Trustee Rogers: third, two thirds. I'm content with that. And I'm also content with other ones. I just put that on

[3:27:57] Trustee Rogers: the table. The other question I have is, are we having our call in next Wednesday, given that I

[3:28:03] Trustee Rogers: I understand a lot, quite a number of the staff

[3:28:05] Trustee Rogers: will be away on much, much deserved vacation.

[3:28:13] Trustee Rogers: So I asked that question as to whether we intend to do that.

[3:28:17] Trustee Rogers: If so, I'm on a different time zone, but that's okay.

[3:28:20] Trustee Rogers: I can probably get a call in anyway.

[3:28:23] Voice 5: Okay, so I'm inclined to think

[3:28:25] Voice 5: that we wouldn't have the conference call

[3:28:27] Voice 5: but maybe what I'll ask is are there any trustees

[3:28:30] Voice 5: that are going to be having meetings

[3:28:32] Voice 5: between now and then no so i'm inclined to say let's not have that meeting and we will resume

[3:28:39] Voice 5: with a conference call uh and that said i would oh i skipped too far ahead um so then i will well

[3:28:49] Voice 5: we don't have a conference call scheduled for uh the fifth um and our next in-person meeting would

[3:28:55] Voice 5: be the 12th perhaps well then maybe it's just not scheduled perhaps we should have one on the fifth

[3:29:02] Voice 5: to be sure that we're prepped for the meeting of the 12th so let's assume then that the next

[3:29:07] Voice 5: teleconference will be the 5th of january and um that's what will happen and thank you david for

[3:29:14] Voice 5: jumping in there appreciate that but um we managed to sort it out by ourselves um anything else

[3:29:22] Voice 5: and i'll call for the meeting to be adjourned all those in favor any opposed nobody opposed

[3:29:29] Voice 5: Happy holidays.

[3:29:30] Trustee Rogers: Happy holidays to everybody at the Trust,

[3:29:33] Trustee Rogers: to all my friends on executive and David.

[3:29:37] Trustee Rogers: Happy

[3:29:38] Voice 9: holidays, everybody.

[3:29:39] Voice 9: Have

[3:29:40] Trustee Rogers: a great

[3:29:41] Voice 9: season.

[3:29:43] Trustee Rogers: Thanks, Laurie.

[3:29:45] Voice 9: Thanks, everybody.

Executive Committee Meeting Minutes  Page 1 of 6 
December 15, 2021 ADOPTED
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
December 15, 2021 
Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee (Victoria boardroom)  
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee (electronic)  
 Laura Patrick, Vice Chair, Salt Spring Island Trustee (electronic)  
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee (electronic) 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom)  
 Clare Frater, Director, Trust Area Services (DTAS) (electronic)  
 David Marlor, Director, Local Planning Services (DLPS) (electronic)  
 Mark van Bakel, Information Services Manager (Victoria boardroom) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor (electronic) 
 Dilani Hippola, Senior Policy Advisor (electronic) 
 Lori Foster, Executive Coordinator/Recorder (Victoria boardroom)  
  
Other: One member of the public attended the meeting electronically 
 
1. CALL TO ORDER 
 
At 9:03 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
 Reorder agenda to address item 8.1.2.4 after item 3 
 Receive late item 8.1.2.5 circulated as an addendum on December 14, 2021 
 
2.2 Approval of Agenda 
 
By general consent, that agenda was adopted as amended. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING – None 
 
8.1.2.4 Trust Programs Committee, Chair Morrison re: TPS amendments – 
Discussion 
 
Chair of Trust Programs Committee, Trustee Deb Morrison, spoke on 
the Trust Policy Statement (TPS) amendment project and next steps. 

 
Executive Committee Meeting Minutes  Page 2 of 6 
December 15, 2021 ADOPTED
 
Discussion followed on: 
 Getting to a reading stage of the draft bylaw, 
 Public engagement, what that would look like, LTC’s will differ, 
 Challenges of modernizing the document, 
 Summary report coming in June, 
 Trust Council resolution TC-2021-075, 
 Request  trustee input to Trust Programs Committee, 
 Remind trustees to read all correspondence. 
 
EC-2021-174 
It was Moved and Seconded, 
That Executive Committee request Trust Programs Committee to 
engage in a discussion on the draft Trust Policy Statement and that the 
Trust Council Chair and Trust Programs Committee Chair collaborate on 
a message to trustees to report back the feedback to facilitate the Trust 
Programs Committee deliberations. 
CARRIED 
 
Trustee Morrison left the meeting. 
 
At 10:17 a.m. the meeting recessed for a break and reconvened at 10:23 a.m. 
 
4. ADOPTION OF MINUTES 
 
4.1 November 30th draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATE 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
CAO Hotesenpiller and directors addressed FUAL items and gave status reports on 
emerging issues and staffing updates. 
 
Information Services Manager van Bakel was present and discussed local trust 
committee electronic meeting management.  This item is under review and feedback 
from local trust committee chairs is ongoing. 
 
Director of Local Planning Services (DLPS) Marlor noted a grant application to the Time 
Immemorial Fund is pending. 
 
5.2 Local Trust Committee Chair Updates 
 
Local trust committee chairs gave verbal updates on recently attended meetings, status 
of applications and emerging issues. 
 
5.3 Islands Trust Conservancy Liaison Update - None 
 

 
Executive Committee Meeting Minutes  Page 3 of 6 
December 15, 2021 ADOPTED
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
6.1 Executive Committee acting as a Local Trust Committee (Ballenas-Winchelsea Islands) 
Bylaw No. 35 – RFD 
 
EC-2021-175 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Executive Committee acting as a 
Local Trust Committee (Ballenas-Winchelsea Islands) Bylaw No. 35, cited as "Executive 
Committee Acting as a Local Trust Committee (Ballenas – Winchelsea Islands) Fees 
Bylaw, 2021”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive 
 
7.1.1 Roundtable review Nov/Dec Trust Council 
 
Discussion followed on: 
 How the meeting presents over the Zoom livestream and recording, 
 Process of determining vote count with mixed in-person and electronic 
attendance, 
 Overall satisfaction with the venue. 
 
7.1.2 Trust Council Business Decision Highlights 
 
Amend the business decision highlights document as follows: 
 Draft budget 2022/23 – first sentence after “draft budget” add “for 
public consultation,” and after “Bowen Island Municipality” add “for its 
municipal contribution.  
 Housing Equity and Workforce Shortage Crisis - remove the words “a list 
of”. 
 
EC-2021-176 
It was Moved and Seconded, 
That the business decision highlights document be circulated as amended. 
 
CARRIED 
 
7.1.3 Trust Council Follow-up Action List 
 
It was noted that Director of Local Planning Services FUAL item #8 “Shoreline 
Protection Model Bylaw report has not been forwarded. 
 
Received for information. 
 
7.2 Local Planning Services - None 
7.3 Administrative Services - None 

 
Executive Committee Meeting Minutes  Page 4 of 6 
December 15, 2021 ADOPTED
 
7.4 Trust Area Services - None 
 
8. EXECUTIVE COMMITTEE PROJECTS 
 
8.1 Trust Council Initiated 
 
8.1.1 Executive 
 
8.1.1.1 Council Committee Appointments – Discussion 
 
Chair Luckham made the following committee appointments as 
requested at the Nov/Dec Trust Council meeting: 
 Trustee Scott Colbourne to the Regional Planning Committee. 
 Trustee Steve Wright and Trustee Grant Scott to the Trust 
Programs Committee. 
 
A  Trust Council resolution without meeting (RWM) was initiated to 
ratify the appointments. 
 
TC-RWM-2021-xxx 
It was Moved by Chair Luckham and Seconded by Vice-Chair Rogers, 
That Trust Council ratify the appointments of Trustee Colbourne to the 
Regional Planning Committee, Trustee Scott to the Trust Programs 
Committee and Trustee Wright to the Trust Programs Committee. 
 
Chair Luckham requested staff conduct the vote for the RWM as moved 
and seconded. 
 
8.1.2 Trust Area Services 
 
8.1.2.1 History Heritage and Conservation Grant Application Gabriola Historical 
& Museum Society – RFD 
 
Senior Intergovernmental Policy Advisory (SIPA) Wilcox spoke to the 
request for decision (RFD). 
 
Discussion on Snuneymuxw First Nation’s support of the project 
followed. 
 
EC-2021-177 
It was Moved and Seconded, 
That Executive Committee authorize a History, Heritage and 
Conservation grant of $5,000 to Gabriola Historical & Museum Society 
in support of their application to embark on a major Reconciliation 
project developing and renewing the museum’s “Snuneymuxw Village 
of the Ancestors” to create a dedicated space on the museum grounds, 
subject to the support of Snuneymuxw First Nation Chief and Council or 
representative. 
CARRIED 

 
Executive Committee Meeting Minutes  Page 5 of 6 
December 15, 2021 ADOPTED
 
 
8.1.2.2 AVICC/UBCM Resolution Selection – RFD 
 
EC-2021-178 
It was Moved and Seconded, 
That the Executive Committee direct staff to draft a resolution and 
backgrounder on rural affordable housing project development support 
and climate vulnerability assessment support for submission to the 
Association of Vancouver Island and Coastal Communities 2022 
convention for Executive Committee’s consideration in January 2022. 
 
CARRIED 
 
8.1.2.3 Draft Communications Strategy – Briefing 
 
Director of Trust Area Services (DTAS) Frater spoke to the strategy as 
presented in the briefing.  Discussion followed and the draft report was 
received for information. 
 
8.1.2.4 Trust Programs Committee, Chair Morrison re: TPS amendments – 
 Discussion 
 
This item was addressed after item 3 in the re-ordering of the agenda. 
 
8.1.2.5 Policy Statement Amendment Project Update – Briefing 
 
DTAS Frater spoke to the briefing. The consultants will be presenting at 
the January 12
th
 EC meeting. 
 
8.1.3 Local Planning Services - None 
8.1.4 Administrative Services - None 
 
8.2 Executive Committee Initiated - None 
8.2.1 Executive 
8.2.2 Trust Area Services 
8.2.3 Local Planning Services 
8.2.4 Administrative Services 
 
9. NEW BUSINESS 
 
9.1 Executive/Trust Council – None 
 
9.2 Trust Area Services 
 
9.2.1 LTC Chairs Report on Local Advocacy Topics 
 
LTC Chairs gave verbal updates on local advocacy topics.  Ongoing items include 
the antenna/cell tower application on Galiano and the status of the New 
Brighton dock on Gambier. 

 
Executive Committee Meeting Minutes  Page 6 of 6 
December 15, 2021 ADOPTED
 
 
9.3 Local Planning Services - None 
9.4 Administrative Services – None 
 
10. CORRESPONDENCE (Received for information unless noted otherwise) 
 
10.1 Mayor Gary Ander to Honourable Katrine Conroy re Request for a prohibition of 
recreational motorized vehicles on Mount Gardner letter dated December 3, 2021 
 
10.2 J. Garza email dated December 3, 2021 re Community climate action in Islands Trust 
 
10.3 Invitation to Oceans Protection Plan Forum and newsletter dated December 6, 2021 
 
10.4 Salish Sea Ecosystem Conference Early Bird Registration Open 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
Received for information. 
 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled for January 12, 2022. 
 
13. CLOSED MEETING - None 
 
14. ADJOURNMENT 
 
 By general consent, the meeting was adjourned at 12:30 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator