Islands Trust Council regular meeting, January 13, 2022

[0:00:00] Trustee Busheikin (probable): be able to be here and to be learning from them

[0:00:05] Trustee Busheikin (probable): how to steward the land better

[0:00:07] Trustee Busheikin (probable): and how to move towards living with justice and harmony

[0:00:14] Trustee Busheikin (probable): with the Indigenous people of this place.

[0:00:18] Trustee Busheikin (probable): So before jumping into the business,

[0:00:21] Trustee Busheikin (probable): I just wanna welcome, we have new members here.

[0:00:26] Trustee Busheikin (probable): Is Trustee Colburn here?

[0:00:30] Trustee Busheikin (probable): not at this moment okay but i see um doug fenton so welcome and um you know we do this does give

[0:00:39] Trustee Busheikin (probable): us more people which can um just be a fuller discussion which is great but it does demand of

[0:00:47] Trustee Busheikin (probable): us that we are uh you know very aware of time in our discussions and the the need to say what we

[0:00:56] Trustee Busheikin (probable): need to say with as few words as possible. And I always consider that a challenge myself.

[0:01:02] Trustee Busheikin (probable): So let's all keep that in mind. And I do want to say also for the new people and

[0:01:07] Trustee Busheikin (probable): Trustee Colburn who will be joining us, it's great to have you. It's actually great to have

[0:01:14] Trustee Busheikin (probable): new eyes on things. We've been looking at this topic all term. So I think maybe there's sort

[0:01:19] Trustee Busheikin (probable): sort of the newcomer's vision might be helpful.

[0:01:22] Trustee Busheikin (probable): And also, I'm sure that you also understand

[0:01:27] Trustee Busheikin (probable): that there'll be things you might need to catch up on

[0:01:29] Trustee Busheikin (probable): or just that we've discussed last before.

[0:01:33] Trustee Busheikin (probable): Okay, we have an agenda before us, fairly simple,

[0:01:37] Trustee Busheikin (probable): but any additions or changes to the agenda?

[0:01:41] Trustee Busheikin (probable): Okay, then I'll take it by general consent

[0:01:43] Trustee Busheikin (probable): that we'll adopt the agenda as amended,

[0:01:46] Trustee Busheikin (probable): but not as amended, as not amended, as presented.

[0:01:50] Trustee Busheikin (probable): And so moving on to number three,

[0:01:53] Trustee Busheikin (probable): we have a resolution without meeting.

[0:01:54] Trustee Busheikin (probable): This is here, so it goes into the public record.

[0:01:57] Trustee Busheikin (probable): There it is, any comments?

[0:02:00] Trustee Busheikin (probable): Okay, so we're gonna get into the business,

[0:02:03] Trustee Busheikin (probable): which is the review of trust council policy 5.9.1,

[0:02:08] Trustee Busheikin (probable): best management practices for delivery

[0:02:10] Trustee Busheikin (probable): of local planning services to local trust committees.

[0:02:14] Trustee Busheikin (probable): Staff will be leading this off.

[0:02:18] Trustee Busheikin (probable): And when we get into,

[0:02:19] Trustee Busheikin (probable): to, so I'm going to suggest that staff do their presentations that people, unless staff want to

[0:02:25] Trustee Busheikin (probable): invite pause and invite questions, we hold back questions and comments till, till the time for

[0:02:31] Trustee Busheikin (probable): that. And when we get into the discussion, I will, you know, take care of the speakers list.

[0:02:43] Trustee Busheikin (probable): And I'm going to ask people, especially because there's a lot of people on the screen.

[0:02:46] Trustee Busheikin (probable): so let's use the electronic raise hand uh to get on the speakers list and people on the phone

[0:02:53] Trustee Busheikin (probable): if i don't see or if your camera isn't working today um i mean if you it if there's a little

[0:03:00] Trustee Busheikin (probable): box up i see your hand but if if i miss you for some reason you can put something in the chat or

[0:03:08] Trustee Busheikin (probable): you can actually just say excuse me something like that and um and butt in a bit uh because

[0:03:14] Trustee Busheikin (probable): steps, how we have to do it. So I'm going to invite staff to introduce this topic. I believe

[0:03:22] Trustee Busheikin (probable): that will be David Marler.

[0:03:24] Voice 2: Yeah, thank you. Appreciate that. And if I can just ask, Robert,

[0:03:30] Voice 2: if you can just go to page three of the agenda, there's a little, yeah, that's good right there.

[0:03:35] Voice 2: Just, yeah. So I just wanted to take a few minutes just to introduce this and then ask

[0:03:43] Voice 2: Heather, Marnie and Nerissa is not available today I don't believe so maybe I'll just fill in for her

[0:03:49] Voice 2: there just want to take a few minutes there's really three areas in this workshop which are

[0:03:56] Voice 2: listed under the workshops down below that be interesting getting some feedback for developing

[0:04:03] Voice 2: policy recommendations for you to take to trust council one thing I will say is that this comes

[0:04:09] Voice 2: comes out of the local plan services review from 2018,

[0:04:13] Voice 2: when we identified things are not working perfectly.

[0:04:19] Voice 2: We have a lot of projects from local trust committees.

[0:04:23] Voice 2: We have official community plans

[0:04:24] Voice 2: that are not really being updated on a regular basis.

[0:04:30] Voice 2: And we had no real way of coming up with a way

[0:04:36] Voice 2: to prioritise the staff time. So we were looking at this from an efficiency point of view,

[0:04:44] Voice 2: that is to reorganise the way staff do the work to improve efficiency. You know, so maybe

[0:04:51] Voice 2: one person can do similar projects or a group of planners could work together. The other

[0:04:58] Voice 2: piece is also to make sure the planners are focusing, are able to focus on the planning,

[0:05:03] Voice 2: that is the thinking the coming up with the recommendations for you and less so on the

[0:05:10] Voice 2: administrative side such as running your LTC meetings from a staff point of view or things

[0:05:17] Voice 2: like that so this the intent of this session is you know to come up with what are the goals

[0:05:26] Voice 2: goals of the regional planning committee for um this um approach to doing project work and

[0:05:38] Voice 2: you know mostly it's project work you know what are the goals um so we'll take you through some

[0:05:45] Voice 2: of the work that we've done so far and you know we can then have a discussion around what is it

[0:05:52] Voice 2: that's important you know is efficiency important is it important to have a standardized process or

[0:05:59] Voice 2: is it important that we know when a project will be finishing so that we can provide certainty to

[0:06:07] Voice 2: another local trust committee that a new project will be beginning things like that is what we're

[0:06:12] Voice 2: looking at so that's the goals the other is um coming up with um you know criteria for project

[0:06:21] Voice 2: selection so we really don't have anything in policy to guide us you know there's some

[0:06:28] Voice 2: quite obvious ones like an LCP is you know 15 years out of date or it doesn't include

[0:06:37] Voice 2: required content that the ministry the legislation requires or you know there could be a whole bunch

[0:06:43] Voice 2: of other things that could be considered when making a decision about what goes ahead and that

[0:06:51] Voice 2: includes political. Is there a political desire to update their LCP? Is there a community push

[0:06:59] Voice 2: to do that work? So all these things I think need to be considered so that we can come up

[0:07:05] Voice 2: with recommendations for work that makes sense, will be supported by the local trust committees

[0:07:12] Voice 2: and supports the Ireland's trust mandate as well. So that's really the last two sections,

[0:07:18] Voice 2: the strategic approach to OCP LUB reviews, the methodology of format, and then the criteria for

[0:07:25] Voice 2: project selection. So I think I'll leave it at that for an introduction and through the chair

[0:07:32] Voice 2: ask Heather if she could just give us an overview of regional planning function and the current

[0:07:38] Voice 2: situation. Unless there's any questions for me but maybe as a chair suggested hold off on

[0:07:44] Voice 2: questions until we get through this okay all right so heather are you ready and i think you

[0:07:50] Voice 2: you want to share your screen right so robert can you let heather yeah thank you

[0:08:06] Voice 14: and i um my presentations somewhat repeat some of what david just said but i'll um

[0:08:13] Voice 14: quickly start with those ideas. Start from the beginning. Oh, okay. So, yeah, as David said,

[0:08:25] Voice 14: we have some problems to be solved. And the LPS renewal was going to try to solve those problems.

[0:08:31] Voice 14: We've got outdated OCPs and LEBs with no systematic strategy. We have some LTCs that at times have no

[0:08:40] Voice 14: no projects being advanced. We've got projects taking multiple years or decades. And we also

[0:08:48] Voice 14: have, we don't really know yet what we're doing around First Nations engagement as it relates to

[0:08:54] Voice 14: our projects. Last January, when I was trying to figure out the overall, like, how do we do

[0:09:03] Voice 14: products? What's the, what's the lay of the land? This is, this is what I came up with, you know,

[0:09:09] Voice 14: trust-wide, we had 64 top priority projects that were listed. The number of projects on the

[0:09:18] Voice 14: projects lists was 117. The number of FUAL items was 308. So all of these, you know, the, and as

[0:09:28] Voice 14: As you know, the top priority projects and the FUAL items are all items that staff are expected to be actively working on right now, which is challenging when you have, there are 17 planners overall when you count the RPMs.

[0:09:43] Voice 14: so um i and i also did this little math um process where i said okay so if if all of the projects on

[0:09:55] Voice 14: the projects lists if we stopped adding to those lists right now and we started approaching each

[0:10:01] Voice 14: of those projects and did them systematically and we took each of the three planners on the

[0:10:07] Voice 14: regional planning team and assigned them projects let's say they have they could do five projects

[0:10:13] Voice 14: each. If each of those projects took a year to take, to do, it would take 10 years to get through

[0:10:22] Voice 14: all of the projects on our projects list right now. If each of those projects took three years,

[0:10:28] Voice 14: which is more of an average for projects at Island's Trust, it would take us 30 years

[0:10:33] Voice 14: to do all of them. So having looked at that list, I thought, okay, are we really expected to do this?

[0:10:42] Voice 14: How are we doing this? So one of the things we've come up with, as David said, is the LPS renewal.

[0:10:49] Voice 14: And the underlying principle of it is we need to make our processes more efficient in order to more to get through these project lists and to get through them more quickly.

[0:11:04] Voice 14: And we have already completed a part of that plan, which is the creation and implementation of planning tech.

[0:11:11] Voice 14: we've identified the regional planning team and sort of sort of unofficially we don't have a

[0:11:17] Voice 14: written policy around this right now that LTC products over 5,000 need a business case

[0:11:22] Voice 14: sorry

[0:11:24] Voice 2: Heather yeah you're still showing the first slide is that intentional oh

[0:11:29] Voice 14: no I I am clicking

[0:11:30] Voice 14: and it's showing a different slide so

[0:11:33] Voice 2: I'm not sure why that's happening

[0:11:34] Voice 14: we

[0:11:36] Voice 2: can just see the screen

[0:11:37] Voice 2: with the slides down the left side and yeah now it's moved okay okay

[0:11:41] Voice 14: maybe

[0:11:42] Voice 2: i'll just do it this

[0:11:43] Voice 14: way so um the regional planning team and the rpms have been thinking about this for a while

[0:11:51] Voice 14: how do we make things more efficient and you know for each of these problem statements

[0:11:58] Voice 14: what are some of the approaches that we could take so for instance with our list of outdated

[0:12:04] Voice 14: OCPs and LUBs, right now, these documents get updated according to each LTC's desire to do

[0:12:16] Voice 14: them. So there are some OCPs and LUBs that haven't been updated for 30 years because the LTC didn't

[0:12:24] Voice 14: feel the need to update them, right? And that's how we approach it. The LTCs decide what we do.

[0:12:32] Voice 14: and maybe that's okay. But there are some other ways that the organization could approach it to

[0:12:40] Voice 14: make it more efficient. And one of those ways is to just say, look, we're going to go through the

[0:12:45] Voice 14: entire list of OCPs systematically. We're going to have some sort of system for deciding which

[0:12:52] Voice 14: one comes first and second and third, but really just as an organization, we're going to do this

[0:12:57] Voice 14: rotating update and the organization has decided as a whole, Trust Council has decided. We could

[0:13:06] Voice 14: do it that way. We could also do it in a way less efficient, but gives the LTCs more choice.

[0:13:15] Voice 14: We could say, at the beginning of each term, each of the LTCs is going to decide whether or not

[0:13:24] Voice 14: there they want to take a major update of their ocp and and then we've identified you know the

[0:13:33] Voice 14: top three for that term and then we apply it you know and then stuff that that still has the impact

[0:13:39] Voice 14: of some ocps never getting updated because that that ltc is has no desire to do it so we've kind

[0:13:47] Voice 14: of thrown this idea around and there are ways of approaching it but it it means that a policy has

[0:13:54] Voice 14: has to be adopted that would address that right um right now the status quo is that

[0:14:04] Voice 14: projects get initiated at any time during the year by by ltcs and um and then and then rpms

[0:14:13] Voice 14: just look at staff and say do we have the staffing to do it right now and and all i would look at my

[0:14:20] Voice 14: staff and say, well, I've got all of these other LTC projects going on. I don't have stock capacity

[0:14:27] Voice 14: right now, but I think, you know, so-and-so's LTC project might be done in three months.

[0:14:33] Voice 14: And so we might be able to initiate a project for Denman when that project is done. And that's

[0:14:39] Voice 14: really how, you know, staff capacity is allocated. And it's not systematic. It's not as efficient as

[0:14:49] Voice 14: it could be um that's how we do it um let's see i think one of the other issues is that the scope of

[0:15:00] Voice 14: projects can change over time so um the scope of projects really makes a difference as to how many

[0:15:08] Voice 14: we can do if everybody were doing a minor project all at once we could do more projects but the

[0:15:16] Voice 14: the bigger the scope of any particular project, the less capacity we have to do other projects.

[0:15:24] Voice 14: And I think that's really important to understand, which is why, in part,

[0:15:33] Voice 14: we sort of have been talking about this framework of minor, major, and extraordinary projects. And

[0:15:40] Voice 14: and you have seen that in the policy. And it's loose. Of course, there's nothing in writing at

[0:15:48] Voice 14: this point, but our recommendation to you through this policy has been, let's sort of adopt this

[0:15:54] Voice 14: sort of framework around it. A minor project would be something that doesn't need a business case

[0:16:00] Voice 14: because it's less than $5,000. It has a small scope, so it's not the entire document. It may

[0:16:09] Voice 14: maybe just a very targeted topical review. And it doesn't need a lot of staff time or expertise.

[0:16:17] Voice 14: And when I say staff capacity, I'm really thinking about staff time and expertise. Both of those

[0:16:24] Voice 14: things are included. A major project would be done by a regional planning team. It's over $5,000.

[0:16:32] Voice 14: dollars the scope is larger an extraordinary product would be one that needs a consultant

[0:16:39] Voice 14: is over ten thousand dollars um and there's an increasing level of staff expertise needed for

[0:16:46] Voice 14: each of these levels of project again none of this has been fleshed out or decided but it is

[0:16:51] Voice 14: it is sort of that high level framework that has been presented to the rpc at this point um

[0:16:59] Voice 14: And just to give you a little bit more of an idea around that, this is kind of our OCP LUB projects in a nutshell.

[0:17:12] Voice 14: This first line up here represents a minor project that involves a bylaw amendment.

[0:17:21] Voice 14: We can do it for about $1,500.

[0:17:25] Voice 14: All of our staff are experienced and know how to do this.

[0:17:30] Voice 14: And we think and the time frame is nine to 18 months. This process is a process that is mandated. So every bylaw amendment has to go through this process. And that means that and that is whether or not you're doing one word in the document, or the entire document.

[0:17:52] Voice 14: minutes. So that is the process that it has to go through. Everything else down here is completely

[0:18:00] Voice 14: discretionary. There's no mandate to do it. It's completely up to the LTC. But as you add any

[0:18:08] Voice 14: particular element or more, it adds to the time and it adds to the cost. And it adds to the need

[0:18:20] Voice 14: for staff capacity in terms of skills so not all of our staff are trained in doing enhanced public

[0:18:28] Voice 14: engagement techniques or drafting social media posts or all of those things so you're increasing

[0:18:36] Voice 14: the level of training that is needed at any particular time too so um that's my framework

[0:18:42] Voice 14: um i think our overall question as we've been trying to come up with recommendations for you

[0:18:48] Voice 14: is how much of this do you want to be each individual LTC's decision about how things

[0:18:56] Voice 14: are moved forward? Or how much of it is it okay for us to standardize and say, you know, one way

[0:19:04] Voice 14: we could say it is, hey, LTC, you want to do an LCP project. Do you think this is a minor, major,

[0:19:10] Voice 14: or extraordinary project? Right? And there's different elements that can be moved around in

[0:19:16] Voice 14: it but anyway so that's

[0:19:18] Voice 9: that's my presentation from there okay great thanks uh heather

[0:19:28] Voice 2: and it's

[0:19:29] Voice 2: just an overview of some of the issues that we're dealing with uh i think next uh is it manny is

[0:19:36] Voice 2: going to just take over some of the work she's done on standardized um process model so um do

[0:19:44] Voice 2: you want to share a screen or do you want robert just to put that up on screen for you

[0:19:48] Voice 12: yeah if

[0:19:49] Voice 12: If Robert could put page 54 up of the agenda, that'd be great. Thank you.

[0:20:00] Voice 10: Just scroll, yeah,

[0:20:02] Voice 2: so we can see that. That's great. Okay, Manny, go ahead.

[0:20:04] Voice 12: Great. Thanks, Robert. And thanks, David. So this speaks to a bit about what Heather had mentioned as well.

[0:20:15] Voice 12: She had a slide on the standardized process framework and so this really just illustrates

[0:20:23] Voice 12: what staff is recommending in terms of a standardized process for major OCP-LEB reviews

[0:20:30] Voice 12: and minor OCP and LEB reviews. So the page that's up on the screen is for the major OCP-LEB

[0:20:39] Voice 12: and again you know we're focusing on efficiencies here and creating some certainties so

[0:20:49] Voice 12: in this this is this format that we've chosen could change it's just a draft at this stage as

[0:20:59] Voice 12: we've mentioned but we're hoping that it illustrates all of the elements that we're

[0:21:05] Voice 12: We're looking to standardize, for example, the scope of the project at the top of the page there, who will be managing the project, the budget to be allocated for that project, the amount of consultant involvement, the general time frame.

[0:21:26] Voice 12: And this is, you know, these timeframes that are in these framework graphics are generally proposed and could change.

[0:21:39] Voice 12: Also in this graphic is illustrated the four phases of a project that we would, that staff are recommending would be standardized for each of the different levels of projects.

[0:22:01] Voice 12: So there would be these four phases.

[0:22:04] Voice 12: is and they're illustrated here in the length of the project on that linear line there and

[0:22:14] Voice 12: corresponding different colors of green. Also staff are recommending that you know as a part of

[0:22:23] Voice 12: each project depending on the size that there is an engagement and communications plan that includes

[0:22:30] Voice 12: includes First Nations outreach and engagement,

[0:22:34] Voice 12: general consultation and communications.

[0:22:40] Voice 12: And yeah, I'm gonna keep it short at that

[0:22:47] Voice 12: and we can move forward on to Narissa's section.

[0:22:51] Voice 2: Okay, all right.

[0:22:53] Voice 2: Thanks, Manny.

[0:22:54] Voice 2: Yeah, so this is just to give you an example

[0:22:55] Voice 2: of what it could look like.

[0:22:58] Voice 2: And this could form part of the policy.

[0:23:00] Voice 2: In fact, I think it probably should have some form of, you know, needs to live somewhere.

[0:23:07] Voice 2: So it could be an appendix to a council policy on how we deal with the systematic way of dealing with LCPs and LUBs.

[0:23:17] Voice 2: Maybe I'll just do quickly Nerissa's piece.

[0:23:21] Voice 2: Let's double check. Nerissa is not here. Is that correct?

[0:23:24] Voice 2: Yeah. OK, so if you can go down to I think it's page 56, Robert.

[0:23:33] Voice 2: yeah so

[0:23:34] Voice 2: this here there's two pieces here these are still draft ways of looking at the health

[0:23:43] Voice 2: of our LCPs land use bylaws and what needs to be done so this is looking at them

[0:23:47] Voice 2: holistically so this could be a checklist that is created and then each LCP and land use bylaw

[0:23:57] Voice 2: would be assessed against this. So this is for LCPs. So for example, we'd look at some baseline

[0:24:04] Voice 2: data, provincially required content, and other things that LCPs should have in them. So with

[0:24:10] Voice 2: the upcoming potential new policy statement, we could include whether or not it's consistent with

[0:24:18] Voice 2: the new policy statement. So there'd be an assessment. So this is something that could

[0:24:21] Voice 2: be done annually or every two years or once a term by staff to essentially assess all 20 LCPs,

[0:24:31] Voice 2: all 20 land use bylaws and indicate you know where they need to be updated and that will help

[0:24:38] Voice 2: to identify those that really need attention and that would help us to provide recommendations on

[0:24:45] Voice 2: that. And if you can just scroll down to page 60, Robert, that'd be great. So this is another way

[0:24:58] Voice 2: of looking at it and this is a bit higher level. It doesn't go into the details inside the LCP

[0:25:04] Voice 2: by-line use by-law, but it looks at some of the more high-level criteria. So for example,

[0:25:12] Voice 2: So for example, this first page, this is actually a table that splits over two pages unfortunately so I'll show you the rest in a minute.

[0:25:20] Voice 2: So for example here you can see that Denman's LCP was adopted in 2008, and the land use bylaw was adopted in 2008.

[0:25:28] Voice 2: And then the next column would indicate over 15 years since the major update so that could be a check if nothing's happened in 15 years, no major revision.

[0:25:39] Voice 2: so this would exclude things like a housekeeping amendment that dealt with typos or an incorrect

[0:25:46] Voice 2: numbering system but would be more about the substance so it's actually been looked at

[0:25:51] Voice 2: and checked that it's still up to date so that could be checked there and then if you go to the

[0:25:57] Voice 2: next page Robert the rest of the columns would be things like you know is there more than one

[0:26:05] Voice 2: or cpwb in that particular local trust area are the missing provincial required elements

[0:26:10] Voice 2: is it a top priority the local trust committee to undertake this work and then i think we need

[0:26:16] Voice 2: to add more columns so climate change could be something to consider islands trust strategic

[0:26:23] Voice 2: plan could be something to consider and what's the other one consistency with the islands trust

[0:26:31] Voice 2: mandate or the islands trust policy statement could be another one there's maybe others that

[0:26:35] Voice 2: could go in here so we haven't fleshed this out fully um i'm more interested from the discussion

[0:26:41] Voice 2: today not on the details of what those particular elements should be but more on the concept of

[0:26:49] Voice 2: whether this is something we should be doing so i'm going to leave it at that and turn it back

[0:26:55] Voice 2: to the chair and maybe is there any questions before we move on to the workshop we're here

[0:27:02] Voice 2: Jason's here and so if he's got any comments I'll ask him to put his hand up and he can

[0:27:08] Voice 2: let you know nothing from me thank you David thanks Jason okay

[0:27:15] Trustee Busheikin (probable): well thank you

[0:27:19] Trustee Busheikin (probable): David and Marnie and Heather and Narissa in the background and I just I didn't at the beginning

[0:27:25] Trustee Busheikin (probable): but I did want to especially welcome all the staff who are here it's really great to be so

[0:27:29] Trustee Busheikin (probable): supported and have so many staff members working together from the different um you know regions

[0:27:34] Trustee Busheikin (probable): of the trust and um I think that's really serving us so thank you uh so that um yeah that was um

[0:27:43] Trustee Busheikin (probable): plenty of information and very clear so thank you uh I mean we can start with general questions

[0:27:51] Trustee Busheikin (probable): questions uh but i'm a little worried we're going to range all over because if you look at the

[0:27:56] Trustee Busheikin (probable): agenda starting at 10 45 it's divided into discussion about goals strategic approach

[0:28:02] Trustee Busheikin (probable): methodology and format and then the criteria for project selection so i think um and you can just

[0:28:12] Trustee Busheikin (probable): do actually physical thumb up if you put it in the front of your screen um or a little um icon

[0:28:17] Trustee Busheikin (probable): on like I'd actually like to just really jump more into that workshopping mode and but just to

[0:28:26] Trustee Busheikin (probable): have some kind of focus for such a huge topic to start with overall goals and intent and then work

[0:28:32] Trustee Busheikin (probable): through methodology and format and then give us as it says here an hour at the end looking at that

[0:28:37] Trustee Busheikin (probable): the criteria for project selection so is that fine or do people have burning questions right now they

[0:28:43] Trustee Busheikin (probable): want to ask. If you have a burning question you want to ask, sort of an overall question that

[0:28:50] Trustee Busheikin (probable): wouldn't fit that format, I'll put up your electronic

[0:28:52] Voice 9: hand. Okay, not

[0:28:58] Trustee Busheikin (probable): seeing any electronic

[0:28:59] Trustee Busheikin (probable): hands. Thank you. Then I'd like to just open this up for discussion and questions can come with that

[0:29:06] Trustee Busheikin (probable): around the overall goals of the LPS renewal and the overall intent and direction of it.

[0:29:14] Trustee Busheikin (probable): and I certainly have some comments but I'm gonna just be quiet for a while and open it up to anyone

[0:29:20] Trustee Busheikin (probable): else so please use your electronic hands to speak

[0:29:23] Voice 9: uh as much as possible okay trustee uh Wolverton

[0:29:34] Voice 9: and then

[0:29:35] Voice 9: Patrick um

[0:29:38] Voice 17: I just wanted to say that it's it's really I I like the uh the way that

[0:29:43] Voice 17: this is evolving um I think it's getting clearer and clearer and and that's really helpful um

[0:29:51] Voice 17: I think that the checklist for looking at our OCPs and LUVs is really important.

[0:29:58] Voice 17: I don't want to lose.

[0:30:00] Voice 17: the local flavor, but I think that we need to really, well, we need to update things for sure.

[0:30:08] Voice 17: I mean, for example, in the preamble of Galliano's OCP, it talks about how we inherited these lands

[0:30:17] Voice 17: in a pristine condition. You know, it doesn't really refer to the First Nations who actually

[0:30:25] Voice 17: lived here i mean it's so they're real some real clunkers that that i think we need to update

[0:30:34] Trustee Busheikin (probable): thank you um trustee patrick and then long rice no

[0:30:41] Trustee Patrick (probable): thank you and uh um i agree it's

[0:30:43] Trustee Patrick (probable): fundamentally important i think the you know the overall goal is we know that the current system is

[0:30:49] Trustee Patrick (probable): not working and is unacceptable i mean simply complaining that we can't get enough done is uh

[0:30:55] Trustee Patrick (probable): you know that doesn't move us and i think that's so i think the goal is very clear

[0:31:00] Trustee Patrick (probable): it's important and we need to move into a new way of doing things

[0:31:05] Trustee Patrick (probable): as i've been prepping reading thinking about all of this i think i think i i am an admitted

[0:31:16] Trustee Patrick (probable): process geek process is my friend and and i think while we talk all about this prioritization and

[0:31:25] Trustee Patrick (probable): all this i think process would go a long way to straightening out you know some of these issues

[0:31:32] Trustee Patrick (probable): and um and i and i and i guess we'll we'll we'll get into that more in the criteria because i think

[0:31:38] Trustee Patrick (probable): that solves it with process but i'll i'll get into my ideas on process as we get to it thank you

[0:31:48] Voice 9: you. Case, you'll need to unmute. Are you unmuting? Case? Looks like he's trying to

[0:32:05] Voice 9: unmute. We can't hear you. Still can't hear you. Can you hear me saying that we can't hear you?

[0:32:17] Voice 9: Okay. I don't know what's going on. Oh, Case, we

[0:32:30] Trustee Busheikin (probable): still can't hear you. I'm going to go on to the

[0:32:32] Trustee Busheikin (probable): next speaker and then come back to you and if you have to you know you can contact staff and good

[0:32:37] Trustee Busheikin (probable): luck with that i'm so frustrating uh when tech doesn't doesn't work randomly um uh so trustee

[0:32:46] Trustee Busheikin (probable): fenton go ahead

[0:32:47] Trustee Fenton (probable): yeah i quite impressed with sort of this whole thing because these are sort of

[0:32:53] Trustee Fenton (probable): disconnects that have just learned about over time just trying to figure out how our systems work

[0:32:59] Trustee Fenton (probable): and or how the overall trust system works but i think yes if you were to employ sort of these

[0:33:07] Trustee Fenton (probable): ongoing regular things i like the notion of addressing things on a regular basis like we

[0:33:13] Trustee Fenton (probable): have climate change needs to be there and i think that with that things we have to be more nimble

[0:33:19] Trustee Fenton (probable): so we have to use um the ability to judge a project just like reconciliation it just comes up

[0:33:27] Trustee Fenton (probable): boom it affects everything across the board so we have to be able to address and then prioritize

[0:33:34] Trustee Fenton (probable): what things need to be addressed right now such as jane's suggesting right you know that just

[0:33:39] Trustee Fenton (probable): needs to go away even if you don't have time to do the editing on the text then it just comes

[0:33:43] Trustee Fenton (probable): off your publications right especially on websites um so there's the nimbleness

[0:33:51] Trustee Fenton (probable): addressing things like climate change because we're going to have more issues come up and

[0:33:55] Trustee Fenton (probable): And we're going to have to be able to address them like right now,

[0:33:58] Trustee Fenton (probable): six weeks or six months, you know.

[0:34:01] Trustee Fenton (probable): And then the last piece is transdisciplinary knowledge across and

[0:34:06] Trustee Fenton (probable): overarching across all of these themes.

[0:34:09] Trustee Fenton (probable): So you're learning as we are seeing that,

[0:34:12] Trustee Fenton (probable): especially with planners where they've all got a certain amount of

[0:34:15] Trustee Fenton (probable): expertise, certain people can cover all of the bases,

[0:34:18] Trustee Fenton (probable): but you're going to have certain people that are going to be immersed in

[0:34:20] Trustee Fenton (probable): something else that are going to need to be approached to address and

[0:34:25] Trustee Fenton (probable): and help things move forward, but once again, in a more nimble fashion, not sort of consumption,

[0:34:30] Trustee Fenton (probable): so that they can get back to their plate of other work. I'll leave it there. Thank you.

[0:34:35] Trustee Busheikin (probable): Thank you. Trustee Longer, I'm still not hearing you.

[0:34:46] Voice 9: Oh, I heard a little sound.

[0:34:50] Trustee Busheikin (probable): No, I mean, I don't know what's going on, but sometimes the alternate completely off and on

[0:34:56] Trustee Busheikin (probable): again can work we do want your feedback um all right well i will keep coming back to you uh

[0:35:04] Trustee Busheikin (probable): trustee stamford yes

[0:35:07] Trustee Stamford (probable): it's really um good to see how this could work um and i would like to

[0:35:14] Trustee Stamford (probable): if this is just policies and specific procedures i think we're we're heading along the right path

[0:35:22] Trustee Stamford (probable): I guess what I'd like to see also is a framework understanding just generally expectations, knowing that expectations are completely different from one LTC to the other.

[0:35:34] Trustee Stamford (probable): And I know that planning departments are always in that reactionary mode when the implications of a particular project isn't fully recognized by the community that they are working with.

[0:35:46] Trustee Stamford (probable): um i really like the idea of the appendix d i think that could fit into a uh you know after

[0:35:55] Trustee Stamford (probable): the first year of a term um and with fleshing that out i think that's a really good way of

[0:36:02] Trustee Stamford (probable): of allowing um local trust committees to really get a perspective on the priorities that they've

[0:36:08] Trustee Stamford (probable): have got uh i just have a better sense of what to do when and it happens every term something just

[0:36:17] Trustee Stamford (probable): throws a complete spanner into this such as the the greenhouse gas reduction requirements that

[0:36:24] Trustee Stamford (probable): the province put in so all of a sudden everyone's priorities get shuffled around or um um covid i

[0:36:32] Trustee Stamford (probable): know it's a one-off but it may not be a one-off given that some of the other challenges that are

[0:36:38] Trustee Stamford (probable): coming off so i i just would like a some kind of uh introduction that does really clarify

[0:36:46] Trustee Stamford (probable): expectations a bit better and uh acknowledges and allows for these these big um problems that pop up

[0:36:55] Trustee Stamford (probable): and throw everything else out the window um in which case these policies and procedures

[0:37:01] Trustee Stamford (probable): they don't mean anything in the end so that's sort of where i i'd like to have a an overall

[0:37:07] Trustee Stamford (probable): role um structure that that allows for that um allows for that flexibility and i like that word

[0:37:14] Trustee Stamford (probable): nimble thank

[0:37:17] Trustee Busheikin (probable): you uh and just stepping in here what we've done in the past with projects that are

[0:37:23] Trustee Busheikin (probable): somewhat still in the conceptual stage although i think this is actually beyond that um but is um

[0:37:29] Trustee Busheikin (probable): staff have taken notes of requests and suggestions from rpc members

[0:37:39] Trustee Busheikin (probable): and then being able to reflect that back to us

[0:37:42] Trustee Busheikin (probable): to see if we're all in agreement with it

[0:37:45] Trustee Busheikin (probable): to guide next steps.

[0:37:47] Trustee Busheikin (probable): And if, I mean, that's certainly easier for all of us

[0:37:51] Trustee Busheikin (probable): because I'm hearing suggestions,

[0:37:53] Trustee Busheikin (probable): but if, you know, I just want to clarify,

[0:37:56] Trustee Busheikin (probable): is it up to trustees to put motions on the floor

[0:38:00] Trustee Busheikin (probable): to ask this to put more emphasis here

[0:38:02] Trustee Busheikin (probable): or more emphasis there and include this?

[0:38:03] Trustee Busheikin (probable): or will staff take notes uh reflect that back to us and then go away uh with that so go ahead david

[0:38:11] Trustee Busheikin (probable): yeah

[0:38:12] Voice 2: thank you i probably should have said that at the beginning um looking for direction from

[0:38:17] Voice 2: the regional planning committee so you know listening and taking notes but um we're looking

[0:38:24] Voice 2: for is uh do we don't actually have goals specified in the policy if you have a look at it

[0:38:30] Voice 2: so i think maybe we should put goals in there so the goals that i would be recommending are

[0:38:36] Voice 2: the ones i talked about which is efficiency and things like that so if the regional planning

[0:38:41] Voice 2: committee would like some specific goals in there they would like us to come back with

[0:38:45] Voice 2: recommendations for them then the resolution for that and then with respect to the rest of it if

[0:38:51] Voice 2: you're happy with the general direction and happy for staff to flesh it out more and come back

[0:38:56] Voice 2: I'm not looking for any additional resolutions on that however if there's something missing

[0:39:03] Voice 2: that you'd like us to add or something in there you'd like us to take out then a resolution so

[0:39:09] Voice 2: that we know that all regional planning committee is providing that direction okay

[0:39:15] Trustee Busheikin (probable): I that's pretty

[0:39:16] Trustee Busheikin (probable): clear to me I myself am taking some notes around what the specific goals might be if we're going

[0:39:22] Trustee Busheikin (probable): to make a resolution but I'm going to keep going through the speakers list and I'll put myself on

[0:39:27] Trustee Busheikin (probable): the speaker's list so it's going to look like this a hopefully trustee longer ice uh luckham patrick

[0:39:33] Trustee Busheikin (probable): than myself uh case we still do not hear you and

[0:39:41] Voice 9: your your little mic thing is showing us

[0:39:45] Voice 9: as yeah

[0:39:46] Trustee Busheikin (probable): as muted no still not hearing you i'm

[0:39:51] Voice 18: trying to assist him so if you could go to the

[0:39:53] Voice 18: next speaker and i'll

[0:39:54] Trustee Busheikin (probable): work on the background oh

[0:39:56] Trustee Busheikin (probable): thank you so much uh peter lockham go ahead

[0:40:00] Trustee Luckham (probable): Well, nice to see Mark jumping in there. I was just going to suggest for Case that he might want to simply unplug his headphones and replug them and test it and then plug them back in, because I have had difficulty with headphones on my laptop. Sometimes it doesn't work.

[0:40:16] Trustee Luckham (probable): work. But with respect to the discussion, I think there's some obvious factors which have

[0:40:24] Trustee Luckham (probable): been touched on in the introduction here. The election cycle affects what may or may not be

[0:40:31] Trustee Luckham (probable): on a list during one term compared to what might end up on a list in a future term, and that we

[0:40:38] Trustee Luckham (probable): We obviously need to recognize the necessity to reevaluate that at those junctures and reevaluate that midterm even to be sure that the priorities are still the same.

[0:40:51] Trustee Luckham (probable): So that if the priorities have changed at an LTC, which it seems that they do, then some of those other projects that are still remaining significant in other LTCs could be advanced in place of them to try and gain some efficiencies.

[0:41:08] Trustee Luckham (probable): That said, Heather has really, in her part, has just captured, and we've heard it before, this is an enormous task.

[0:41:20] Trustee Luckham (probable): If you are balancing the books of a financial organization of some kind, it's impossible because there's more demands than there are.

[0:41:30] Trustee Luckham (probable): If it was checks and bills, for instance, there's less cash and more bills coming in.

[0:41:37] Trustee Luckham (probable): And so one of the things that I think is a question that's still out there, at least certainly in my mind, is realistically, right, what are the resources and the capacities to do what we really need to do?

[0:41:54] Trustee Luckham (probable): certainly you're going to do the best you can with the resources you have at this time

[0:42:00] Trustee Luckham (probable): but it's still going to be a very long term window for advancing any anything more than

[0:42:09] Trustee Luckham (probable): one or two or three ocps in any given term or any or even in any given year trustee's

[0:42:17] Trustee Luckham (probable): expectations i think is something that we need to address so that coming in we know what the

[0:42:23] Trustee Luckham (probable): the expectations are. But of course, there's always going to be an ongoing desire to make

[0:42:28] Trustee Luckham (probable): things better and change things. And there'll be new ideas that come to the table. And then it's

[0:42:33] Trustee Luckham (probable): also obvious, too, that we're about to receive a report from the Governance Review Committee that

[0:42:38] Trustee Luckham (probable): may also share some wisdom and bits of knowledge with this process. And I know David has had a lot

[0:42:46] Trustee Luckham (probable): of discussions with the consultant on this topic. So those are just my remarks from a kind of

[0:42:52] Trustee Luckham (probable): 10 000 foot view here thank you um

[0:42:59] Trustee Busheikin (probable): peter luckham um laura patrick oh well let's just try uh case

[0:43:09] Trustee Busheikin (probable): not quite yet so you can

[0:43:12] Voice 18: hear everybody though right okay so the important part

[0:43:19] Trustee Luckham (probable): well we can hear him now or i can we

[0:43:22] Trustee Busheikin (probable): i can hear him tinny but i can hear him they're still muted

[0:43:36] Trustee Busheikin (probable): I'm going to keep going and leave Mark and Case to keep working.

[0:43:43] Trustee Busheikin (probable): Yeah, go ahead.

[0:43:44] Voice 18: No, they can't.

[0:43:46] Voice 18: Sorry, they can't hear you, correct?

[0:43:48] Voice 18: You cannot hear Case?

[0:43:49] Trustee Busheikin (probable): And Mark, but we can hear you.

[0:43:51] Voice 18: Yeah, okay.

[0:43:51] Voice 18: Thank you.

[0:43:54] Trustee Busheikin (probable): Laura Patrick.

[0:43:55] Trustee Patrick (probable): All right.

[0:43:56] Trustee Patrick (probable): Well, I'll start with throwing out some goal language just to move us into that direction,

[0:44:01] Trustee Patrick (probable): if that's all right, Chair.

[0:44:02] Trustee Patrick (probable): So I think some goal, and this is all just me on the fly.

[0:44:06] Trustee Patrick (probable): so i just want to say i'm not married to what i'm saying here i'm putting this out for discussion

[0:44:09] Trustee Patrick (probable): purposes um i think a goal some goals are that the the local trust committee planning projects

[0:44:16] Trustee Patrick (probable): are well defined and

[0:44:18] Voice 18: the one you want to do is test your microphone make sure

[0:44:20] Trustee Patrick (probable): that it's pointing

[0:44:21] Trustee Patrick (probable): to your headset

[0:44:22] Trustee Busheikin (probable): do it so that we don't hear you okay

[0:44:30] Voice 18: so um you

[0:44:35] Trustee Busheikin (probable): don't want to use

[0:44:36] Voice 18: the webcam you

[0:44:37] Trustee Busheikin (probable): you want to

[0:44:37] Voice 18: use the the plugged in unit so it's not recognizing your headset i'm

[0:44:42] Trustee Busheikin (probable): going to send

[0:44:42] Trustee Busheikin (probable): mark a chat it

[0:44:48] Voice 2: is probably um

[0:44:51] Trustee Busheikin (probable): can

[0:44:55] Voice 2: i take a five minute break that's return i

[0:44:59] Trustee Busheikin (probable): don't really but um

[0:45:01] Trustee Busheikin (probable): i think okay no i think we can carry on um i mean i i feel for case

[0:45:08] Trustee Busheikin (probable): we've probably all been there

[0:45:09] Trustee Busheikin (probable): but I think there's some momentum in the conversation

[0:45:12] Trustee Busheikin (probable): and I believe we'll hear from him.

[0:45:15] Trustee Patrick (probable): I'll rephrase again.

[0:45:17] Trustee Patrick (probable): So I said the local trust committee planning projects

[0:45:19] Trustee Patrick (probable): are well-defined and planned.

[0:45:24] Trustee Patrick (probable): Another goal would be that they're incorporated

[0:45:27] Trustee Patrick (probable): in the strategic plan.

[0:45:30] Trustee Patrick (probable): That's a desire instead of the strategic plan

[0:45:34] Trustee Patrick (probable): just being trust council,

[0:45:35] Trustee Patrick (probable): that LTC projects are incorporated into that

[0:45:39] Trustee Patrick (probable): somehow. And a third one would be that they're aligned with community and First Nations

[0:45:46] Trustee Patrick (probable): expectations.

[0:45:54] Trustee Busheikin (probable): Thank you. I mean, I'm taking a few notes. And I imagine you have your own notes. And

[0:46:07] Trustee Busheikin (probable): there may be a break for crafting of emotion at some point. I put myself on the speaker's list. So

[0:46:14] Trustee Busheikin (probable): I will say that I like the direction this is going in. I think it's really already a great

[0:46:24] Trustee Busheikin (probable): tool. I think the question of expectations is huge. And I think that that might be a goal is,

[0:46:33] Trustee Busheikin (probable): well, I just thought as a goal could be that the policy would create clarity for staff,

[0:46:39] Trustee Busheikin (probable): trustees and the public um which to me encompasses expectations and i think you know i think some i

[0:46:46] Trustee Busheikin (probable): mean the presentation we had um just now from uh heather could be turned into a uh an education

[0:46:55] Trustee Busheikin (probable): piece for new trustees at the beginning of term uh i think that's so key that we understand this

[0:47:02] Trustee Busheikin (probable): process. It is complex. And it is frustrating because we often, the fact is it's harder to do

[0:47:10] Trustee Busheikin (probable): everything we want than we wish it would be. And then a couple other things. I, you know, I think

[0:47:18] Trustee Busheikin (probable): that Chair Luckham was, sorry, my dog is barking at my cat. Chair Luckham was hitting on something

[0:47:25] Trustee Busheikin (probable): I wanted to talk about, which is do we, do we, will we have enough resources? And this is getting

[0:47:30] Trustee Busheikin (probable): Getting more efficient will help us use our resources more efficiently, and that's a big

[0:47:35] Trustee Busheikin (probable): step forward. But I think that an average project... And remember,

[0:47:38] Voice 18: it might not be the mic of your

[0:47:41] Voice 18: headset. I would

[0:47:41] Trustee Busheikin (probable): disconnect the headset. Mark, now

[0:47:43] Trustee Busheikin (probable): we're hearing you again. Mark?

[0:47:47] Trustee Busheikin (probable): Yeah, go

[0:47:48] Trustee Busheikin (probable): ahead. Mark, can you do this so we can't hear you? Okay, well, I'll try and keep talking.

[0:47:58] Trustee Busheikin (probable): So average three years for a project, and I see in the chart it's down to about a year and a half,

[0:48:03] Trustee Busheikin (probable): six months to a year and a half like is that realistic speaking of expectations and um you

[0:48:12] Trustee Busheikin (probable): know I I would be I mean and I know I'm jumping ahead and I know this is controversial and I

[0:48:18] Trustee Busheikin (probable): have talked about it before but ultimately do we need more planning staff uh is my question and I

[0:48:24] Trustee Busheikin (probable): I don't know I don't want to even delve too far into that but I I want to put that question out

[0:48:30] Trustee Busheikin (probable): there and maybe get some reporting um as this moves forward so we'll get our house in order

[0:48:36] Trustee Busheikin (probable): but then we may realize that the house isn't sufficient um i don't think our planning our

[0:48:43] Trustee Busheikin (probable): numbers of planners have gone up much in the last 10 years but i believe that planning demands have

[0:48:48] Trustee Busheikin (probable): gone up and that planning has become slower and more challenging for all local governments over

[0:48:56] Trustee Busheikin (probable): the last 10, 20 years and I believe I've even heard some statistics about maybe not projects

[0:49:02] Trustee Busheikin (probable): but applications and just everything getting harder and slower so I would at some point like

[0:49:07] Trustee Busheikin (probable): some reporting on that and maybe you know we're going to maybe that's all going to happen next

[0:49:13] Trustee Busheikin (probable): term but I just I don't want us all to have unrealistic expectations that this is sort of

[0:49:20] Trustee Busheikin (probable): the magic wand. And in terms of overall goals, the things I jotted down is efficiency, the clarity

[0:49:30] Trustee Busheikin (probable): piece, structure and consistency for how planning is managed. And then something, and I don't know

[0:49:41] Trustee Busheikin (probable): what the wording is, fair and equitable distribution of planning resources to LTCs, but that's a bit of

[0:49:46] Trustee Busheikin (probable): of a minefield because what is fair and equitable and it's a bit of a balance between where is the

[0:49:51] Trustee Busheikin (probable): need where is the opportunity um where are the resources but um you know as uh heather pointed

[0:49:59] Trustee Busheikin (probable): out there are times when some ltcs for whatever reason get kind of stuck in a trough where no

[0:50:06] Trustee Busheikin (probable): project work is getting done and demin is now in its fourth year of such a trough um and it's not

[0:50:13] Trustee Busheikin (probable): not at all a good scenario, and I know there's good reasons for it, but I would love to see a

[0:50:19] Trustee Busheikin (probable): goal that's something like ensure that all LTCs will have at least one project underway at all

[0:50:26] Trustee Busheikin (probable): time. So to keep some momentum going. And another goal, which is obvious, but is to ensure OCPs and

[0:50:35] Trustee Busheikin (probable): and the OEBs are updated as needed.

[0:50:41] Trustee Busheikin (probable): So that is my piece.

[0:50:43] Trustee Busheikin (probable): Thank you.

[0:50:44] Trustee Busheikin (probable): And I'll go to Trustee Wolverton.

[0:50:49] Voice 17: Okay, I just have a question

[0:50:50] Voice 17: about whether we're going to talk about the policy

[0:50:53] Voice 17: in detail or whether I should send in comments

[0:50:56] Voice 17: on specific clauses.

[0:51:00] Trustee Busheikin (probable): My idea is that under the next section,

[0:51:03] Trustee Busheikin (probable): strategic approach to OCP OEB reviews,

[0:51:05] Trustee Busheikin (probable): is we will talk about the policy in in some detail and then we'll talk about the um the

[0:51:11] Trustee Busheikin (probable): template for the ocp um in in in you know i mean it's not detailed but we can be as detailed as we

[0:51:18] Trustee Busheikin (probable): can within within that within what's reasonable so yeah at at 30 although we might get to that

[0:51:25] Trustee Busheikin (probable): that earlier.

[0:51:26] Trustee Busheikin (probable): And staff, is that what you envision also?

[0:51:32] Trustee Busheikin (probable): Yeah, okay.

[0:51:35] Trustee Busheikin (probable): Not seeing any hands up.

[0:51:39] Trustee Busheikin (probable): Trustee Longeris is off screen,

[0:51:42] Trustee Busheikin (probable): but his mute button just released, so.

[0:51:46] Trustee Busheikin (probable): We're

[0:51:46] Voice 18: still working on his connection.

[0:51:48] Trustee Busheikin (probable): Okay, thank you, and thank you so much, Mark.

[0:51:52] Trustee Busheikin (probable): Okay, Trustee Fenton, go ahead.

[0:51:58] Trustee Fenton (probable): Just quick question.

[0:51:59] Trustee Fenton (probable): Are you saying from the regulation or the statute side of it, are the OCPs, is there an actual cycle where you need to amend them or update them?

[0:52:10] Trustee Fenton (probable): Or is that just totally driven by the LTC?

[0:52:17] Trustee Busheikin (probable): Yeah, go ahead, Director Merler.

[0:52:20] Voice 2: Yeah, there's no legislative requirement.

[0:52:22] Voice 2: The only thing is that OCPs have to include housing, policies on housing, making sure there's enough housing available for five years.

[0:52:34] Voice 2: So most people have interpreted that, that we have to review them every five years, which is not quite true.

[0:52:42] Voice 2: The other thing is that there's also a requirement that you have a housing needs assessment or report, and those have to be updated.

[0:52:50] Voice 2: yeah that's it

[0:52:53] Trustee Busheikin (probable): okay and um we're hearing

[0:52:57] Voice 18: you can you go ahead

[0:53:04] Trustee Busheikin (probable): okay anything could happen um thank you and can i just jump in with a question

[0:53:11] Trustee Busheikin (probable): you know what no let's let's go to jane go ahead i

[0:53:16] Voice 17: just missed the the last um how frequently you

[0:53:20] Voice 17: have to do a housing needs assessment i didn't hear that yeah

[0:53:23] Voice 2: the housing needs assessments

[0:53:25] Voice 2: have to be updated every five years.

[0:53:29] Trustee Busheikin (probable): Thanks, and then I have a question also

[0:53:31] Trustee Busheikin (probable): about that first one, that five year

[0:53:34] Trustee Busheikin (probable): that you have to have something that will show

[0:53:38] Trustee Busheikin (probable): that there will be sufficient housing provided

[0:53:40] Trustee Busheikin (probable): for five years, like that sounds like

[0:53:43] Trustee Busheikin (probable): an impossible task.

[0:53:46] Voice 2: So yeah, normally what you would have in an LCP

[0:53:49] Voice 2: in a growth area, so say Saanich

[0:53:54] Voice 2: and i'm a regional district or something is people moving in so the requirement is the lcp

[0:54:01] Voice 2: identifies enough land to accommodate five years worth of growth essentially okay

[0:54:10] Trustee Busheikin (probable): that is fascinating because you know we have a build-out cap on denman and other islands do and

[0:54:20] Trustee Busheikin (probable): And I know that Main Island, for instance, I've been told by Jeanine that it's close to build out.

[0:54:26] Trustee Busheikin (probable): So that is an interesting dilemma, then, given that maybe the idea that continual growth isn't appropriate in the trust area.

[0:54:42] Trustee Busheikin (probable): That'll be an interesting discussion at some point, but I don't think we need to have that discussion right now.

[0:54:47] Trustee Busheikin (probable): Okay, thank you.

[0:54:50] Trustee Busheikin (probable): Trustee Fenton, go ahead.

[0:54:52] Trustee Fenton (probable): Yeah, just to follow up on that is the whole notion of this is, does that reflect the actual Islands Trust Act sort of whole mantra, and that there are certain realities that maybe our goal should state.

[0:55:08] Trustee Fenton (probable): Yes, we have to address the housing per se, but we also have to look at it and say the realities in that reality of the context of the Islands Trust Act, sort of.

[0:55:23] Trustee Fenton (probable): um influenced by the okay thank

[0:55:29] Trustee Patrick (probable): you trustee patrick thought of another goal um i think a

[0:55:36] Trustee Patrick (probable): goal i think we we need to set some uh some important goals and to me that would be that

[0:55:41] Trustee Patrick (probable): we need to move to proactive planning we need to move away from reactive and we need to you know

[0:55:46] Trustee Patrick (probable): the whole goal of this process should be that we're being proactive not reactive right

[0:55:52] Trustee Busheikin (probable): thank

[0:55:54] Trustee Busheikin (probable): Thank you. And I thought of another goal, which is perhaps related, and it's that I don't know if ensure is the right word, because that's quite a strong word, but certainly promote planning that, I don't know how to put it, meets trust-wide goals.

[0:56:16] Trustee Busheikin (probable): um and the other one that's related um and maybe this is getting too um too detailed but that uses

[0:56:26] Trustee Busheikin (probable): um like trust-wide or responds to trust-wide planning initiatives and tools um you know in

[0:56:37] Trustee Busheikin (probable): that if we if we do a this committee does a whole project on protecting the coastal Douglas

[0:56:45] Trustee Busheikin (probable): for forest um we would like to know i mean we don't want to i think impose that necessarily

[0:56:54] Trustee Busheikin (probable): on every single local trust area but we want to know that that's worth doing and that people are

[0:56:59] Trustee Busheikin (probable): picking up on it and we want that to um uh to be part of this and i'm just seeing um a

[0:57:08] Trustee Busheikin (probable): a note from mark van bakel um okay still working away i mean you can always phone in um i'm sure

[0:57:18] Trustee Busheikin (probable): mark knows that so those are my kind of extra more goals um trustee patrick um

[0:57:26] Trustee Patrick (probable): thank you you

[0:57:27] Trustee Patrick (probable): triggered me to think of another one and

[0:57:29] Trustee Busheikin (probable): that is oh

[0:57:30] Trustee Patrick (probable): he's working here now hi um i'll just finish

[0:57:38] Trustee Patrick (probable): adaptive while i agree we want to apply tools but as we apply them we learn and so it's sharing that

[0:57:45] Trustee Patrick (probable): learning and adapting uh processes um faster because if we just apply one tool and it's now

[0:57:53] Trustee Patrick (probable): out of date

[0:57:53] Voice 5: laptop yeah yeah yeah i did okay

[0:58:02] Trustee Busheikin (probable): well um thank you thank you i ran downstairs

[0:58:06] Trustee Busheikin (probable): taking that in Laura uh and I hope everyone else was um uh so we've got two boxes with

[0:58:15] Trustee Busheikin (probable): trustee Longerice's name on them and maybe that's auspicious um case

[0:58:21] Voice 9: can you say anything

[0:58:23] Voice 9: I was hoping okay

[0:58:29] Voice 5: can you hear me now

[0:58:30] Trustee Busheikin (probable): yes we can hear you okay

[0:58:33] Voice 5: I'm on my laptop

[0:58:34] Voice 5: pop okay

[0:58:35] Trustee Busheikin (probable): i mean

[0:58:37] Voice 5: we can't see you and

[0:58:38] Trustee Busheikin (probable): that's the main thing um so do you want your do you want to

[0:58:44] Trustee Busheikin (probable): jump onto the speakers list hello

[0:58:47] Voice 5: yeah yeah one of my challenges is that it doesn't connect to my

[0:58:53] Voice 5: hearing aids and i'm having a hard time hearing

[0:58:56] Trustee Busheikin (probable): yeah that's really yeah okay

[0:59:00] Voice 5: i i had a well i

[0:59:02] Voice 5: i had a couple comments that i wanted to say originally i'll just say them now

[0:59:09] Voice 5: can you hear me yep i'm getting a back i'm getting a echo for somebody

[0:59:15] Trustee Busheikin (probable): we're not hearing it and i'm

[0:59:17] Trustee Busheikin (probable): sorry that i know that's super annoying for you but from our end we're

[0:59:20] Voice 9: hearing you well and now

[0:59:26] Voice 9: we're not i'm

[0:59:30] Voice 18: not uh we're certainly having challenges with his audio um

[0:59:33] Trustee Busheikin (probable): there was a bit

[0:59:34] Voice 18: of feedback there and i'll i'll ask to unmute him i think it's because he has two um two logins

[0:59:40] Trustee Busheikin (probable): yeah so we're gonna

[0:59:43] Trustee Busheikin (probable): try again i

[0:59:45] Voice 18: think i just had him on the phone and and he's gone offline so

[0:59:49] Voice 18: i think we have him again okay

[0:59:51] Trustee Busheikin (probable): okay okay

[0:59:52] Voice 5: can you hear me yeah

[0:59:55] Trustee Busheikin (probable): we even see you

[0:59:55] Trustee Busheikin (probable): okay

[0:59:56] Voice 5: and uh but i'm getting this echo sound

[1:00:00] Voice 5: know why you

[1:00:01] Trustee Busheikin (probable): might just need to put up with it

[1:00:02] Voice 5: okay i'll have to

[1:00:04] Voice 5: live with it okay um getting

[1:00:08] Voice 5: back to like i am in support of the all the changes that are being put forward these are

[1:00:13] Voice 5: some of the details that i think that i the question that god is the key point is the

[1:00:20] Voice 5: difference between a minor this is sorry case

[1:00:26] Trustee Luckham (probable): is your other laptop still turned on because

[1:00:29] Trustee Luckham (probable): because the feedback would be coming from another laptop.

[1:00:33] Voice 5: Yeah.

[1:00:35] Voice 5: No, no, I was on my PC and I just pulled that down.

[1:00:40] Voice 5: I'll clean up the other user,

[1:00:42] Voice 18: but it could be feedback from the hearing aid as well.

[1:00:47] Voice 18: Is

[1:00:47] Voice 5: there any chance you can put

[1:00:48] Voice 18: the headset in case?

[1:00:50] Voice 18: Sorry?

[1:00:50] Voice 18: Can you try putting your headset back on in this device?

[1:00:55] Voice 18: And sorry again, guys, that this is taking so long.

[1:00:58] Trustee Busheikin (probable): That's the nature of tech.

[1:01:00] Trustee Busheikin (probable): and i'm just glad that you're here to help us okay

[1:01:05] Voice 18: and now case you'd have to go and adjust

[1:01:08] Voice 18: the audio and switch over so you go to your audio settings in the lower left and make sure that

[1:01:16] Voice 18: you're pointing to your headset for the speaker and the microphone are you guys um is there a

[1:01:32] Voice 18: meeting break coming up at any point

[1:01:35] Trustee Busheikin (probable): i mean we could have what i'm thinking like i'd like to

[1:01:37] Trustee Busheikin (probable): finish this discussion and then take a break to um perhaps actually do maybe a few of us will do

[1:01:43] Trustee Busheikin (probable): some crafting of um of a resolution um i mean i did want to hear before i do that i wanted to

[1:01:50] Trustee Busheikin (probable): hear from trustee long guys but i think that's just not possible so what i'd like to do is just

[1:01:56] Trustee Busheikin (probable): suggest um if there's on keeping to goals and it sounded like case wanted to get more into what

[1:02:02] Trustee Busheikin (probable): would be the next section anyways um and oh peter luckham just walked away into the distance and

[1:02:09] Trustee Busheikin (probable): disappeared uh uh something we all want to do at times i'm sure he'll be back so i'll just are

[1:02:15] Trustee Busheikin (probable): there any more comments about goals okay not seeing any and this you know we're gonna draft

[1:02:24] Trustee Busheikin (probable): something up so um director marler what do you think if i did take a five minute break now we

[1:02:31] Trustee Busheikin (probable): can try and get case into the meeting or maybe even a eight minute break i don't want to go too

[1:02:37] Trustee Busheikin (probable): long so we have a lunch break oh in an hour um that um i'm happy i did take some notes to work

[1:02:45] Trustee Busheikin (probable): on a draft like a very draft motion that would list goals like we could get it up on screen and

[1:02:54] Trustee Busheikin (probable): then we could without getting into too much wordsmithing we could talk about it and then

[1:02:59] Trustee Busheikin (probable): move up forward does that sound like a good yeah

[1:03:03] Voice 2: i yeah i captured the suggestions for goals so i

[1:03:07] Voice 2: i can send them over to you and then you

[1:03:10] Voice 2: can use that if you'd like to yeah

[1:03:12] Trustee Busheikin (probable): i'm happy to do that

[1:03:14] Trustee Busheikin (probable): is there someone else who wants to work with me are you happy to wait and see what i come up with

[1:03:19] Trustee Busheikin (probable): i will try and be fair okay so let's take a break it's 1102 let's try to get this done

[1:03:26] Trustee Busheikin (probable): in eight minutes and let's go to 1110 so i and i really encourage you to get up stretch move around

[1:03:33] Trustee Busheikin (probable): put your head outside um and i will um i'll make sure i do that at lunch the

[1:03:39] Trustee Patrick (probable): time is different on

[1:03:40] Trustee Patrick (probable): denman i have 11 05 oh

[1:03:42] Trustee Busheikin (probable): you know what that's well because that explains what happened in the middle

[1:03:47] Trustee Busheikin (probable): of the night and why the thing was the top was flipping okay so let's go to um 11 um approximately

[1:03:55] Trustee Busheikin (probable): Approximately 13.

[1:03:58] Voice 2: Approximately.

[1:04:00] Trustee Busheikin (probable): Well, I mean, I guess let's just go for 10 minutes.

[1:04:04] Voice 7: Let's

[1:04:04] Trustee Busheikin (probable): just do that.

[1:04:05] Trustee Busheikin (probable): And let's go to 11, 15, 10 minutes and let's go.

[1:04:09] Trustee Busheikin (probable): So David, go ahead and send me,

[1:04:11] Trustee Busheikin (probable): I guess, will you send me in the chat or in the email?

[1:04:13] Trustee Busheikin (probable): I

[1:04:13] Voice 2: sent you the email.

[1:04:15] Trustee Busheikin (probable): Do you

[1:04:15] Voice 1: have an email?

[1:04:16] Voice 1: I

[1:04:17] Trustee Busheikin (probable): will go to email and I will get going with this.

[1:04:20] Voice 1: Okay. Thank you.

[1:04:21] Trustee Busheikin (probable): Okay. And yes.

[1:04:23] Voice 2: All right. Good luck, Grace.

[1:04:24] Voice 2: Talk to you in a few minutes.

[1:04:25] Voice 18: Okay, Case, I'm working with you now. If you could keep that plugged in and then go to your audio settings. So again, to the right of the mute button, go to audio settings. And then what we're looking for, for the speaker and the microphone is to confirm that your headset is identified in the list of devices in the drop down.

[1:04:48] Voice 18: and I can if you just nod we can go this route it's really confusing with with the phone

[1:04:55] Voice 18: if you can't use both at the same time so we can test the speaker right now and that should get it

[1:05:05] Voice 18: give you an audio signal and just nod if you're getting an audio signal nothing

[1:05:15] Voice 9: I'm going to give

[1:05:15] Voice 9: you a call okay

[1:05:30] Voice 18: okay so I've got the two audios feed so but I'll deal with it can you confirm that

[1:05:37] Voice 18: that you can see the speaker and the microphone

[1:05:39] Voice 18: from your headset and the list of devices

[1:05:42] Voice 18: for speaker and microphone?

[1:05:46] Voice 18: Okay, so in the lower left-hand corner,

[1:05:49] Voice 18: just in the menu, the mute menu, there's an up arrow.

[1:05:52] Voice 18: You go to audio settings and just confirm

[1:05:56] Voice 18: that in the dropdown menu for speaker and microphone

[1:05:59] Voice 18: that you can see your headset.

[1:06:14] Voice 18: You don't see the headset?

[1:06:22] Voice 18: No, so just if you could do this case,

[1:06:24] Voice 18: can you unplug your headset, the USB headset,

[1:06:27] Voice 18: and then plug it back in

[1:06:29] Voice 18: and see if that list changes right

[1:06:31] Voice 9: i

[1:06:32] Voice 18: can hear you now uh there's a damaged cable because i just

[1:06:44] Voice 18: heard you for a second so unplug it when

[1:06:47] Voice 5: i unplug it the microphone is working okay you're picking

[1:06:50] Voice 18: up the computer microphone so plug it back in okay and say something now no so from for the

[1:07:03] Voice 18: microphone can you select same as system no so no now try your webcam oh sorry yes yes so

[1:07:18] Voice 18: in the microphone case in the microphone list how many devices do you see can

[1:07:31] Voice 9: you select microphone

[1:07:32] Voice 9: array no

[1:07:39] Voice 18: it's not because i can't hear you in the meeting okay so um do you have any other

[1:07:45] Voice 18: device that you can put to your ear do you have any other headset it seems this headset is

[1:07:51] Voice 18: problematic okay so now we want to we want to use the the built-in um speaker of that headset

[1:08:35] Voice 18: we just want to use that as the as the speaker

[1:08:37] Voice 5: no i have headphones not a headset exactly yep

[1:08:41] Voice 18: yep that's fine so now can you hear me through zoom can you hear me through zoom or is it just

[1:08:50] Voice 18: through the phone uh

[1:08:51] Voice 5: i'll take off my headphone i can't tell where it's coming from but i know

[1:08:56] Voice 5: the microphone's working now it's yeah

[1:08:58] Voice 18: we're still getting we're still getting that echo um

[1:09:04] Voice 18: okay so in that list of settings do you see that down down further there's suppressed background

[1:09:10] Voice 18: background noise uh

[1:09:12] Voice 5: yeah set

[1:09:14] Voice 18: it to high okay

[1:09:17] Voice 5: i've just set it to high

[1:09:18] Voice 18: that's a little bit better for

[1:09:21] Voice 18: the echo is it not it seems to be yeah it

[1:09:25] Voice 5: still has the echo though i'm gonna shut down the other

[1:09:27] Voice 5: the computer completely yeah

[1:09:29] Voice 18: there's some it could be that that device is still holding a speaker

[1:09:33] Voice 18: and microphone but because you're still showing up as multiple in the participants list just

[1:09:43] Voice 10: shutting this

[1:09:43] Voice 18: computer totally down oh yeah there's tons of echo i mean the phone is going

[1:09:49] Voice 18: to be a problem as well so i'm going to hang up the phone can you hear me through the through

[1:09:57] Voice 18: the headset though i

[1:09:59] Voice 5: think so okay

[1:10:00] Voice 18: i'm going to try hanging up can you hear me through the

[1:10:05] Voice 18: headset now?

[1:10:06] Voice 5: I can hear you now.

[1:10:07] Voice 18: Yeah. Okay. That's great. And I don't hear any echo. So

[1:10:12] Voice 18: how's that? Well, I'm getting

[1:10:14] Voice 18: a bit of echo. A little bit. Can you just try saying a random

[1:10:19] Voice 18: sentence just for a second?

[1:10:23] Voice 5: Oh, I wonder when the hell I'm going to get this fixed.

[1:10:26] Voice 18: This is

[1:10:27] Voice 18: actually better. It's definitely canceling out a good portion of the echo.

[1:10:32] Voice 18: So it's possible that there's feedback from your hearing aids. That's happened.

[1:10:39] Voice 9: Okay. If I don't have my hearing aids, I don't hear anything.

[1:10:44] Voice 18: No, no. But right now it's not bad at all. Yeah.

[1:10:48] Voice 18: It sounds quite good. Okay.

[1:10:51] Voice 18: So we might, it might be that the computer was a microphone was a problem.

[1:10:55] Voice 18: It could be the, the, the headset.

[1:10:58] Voice 18: There definitely was a problem with that headset,

[1:11:00] Voice 18: which we can work to get you a better one replacement.

[1:11:04] Voice 18: But right now you sound operational. Yeah.

[1:11:07] Voice 18: Well, you're coming through clear.

[1:11:08] Voice 18: and you sound you sound perfectly fine now so we might be

[1:11:12] Voice 18: we might be sufficiently suppressing

[1:11:14] Voice 18: any feedback yeah okay i

[1:11:18] Voice 18: think i think you're good to go okay thanks mike mark no problem okay

[1:11:23] Voice 18: i guess you got a couple minute break now case yeah okay cheers okay in case if you run into

[1:12:05] Voice 18: any further issues you've got my phone number on your phone right now is that a digital phone like

[1:12:10] Voice 18: a smartphone and if so you you can text me if you have problems

[1:12:14] Voice 5: okay uh yeah can

[1:12:16] Voice 18: you hear me

[1:12:16] Voice 18: yep you

[1:12:17] Voice 18: sound great okay

[1:12:18] Voice 9: thanks okay bye-bye can people hear me yes we can you're muted you're

[1:15:46] Voice 9: muted laura ah

[1:15:48] Trustee Busheikin (probable): thanks oh my um so there's i sent some goals i david sent those goals to me and i

[1:15:56] Trustee Busheikin (probable): I slightly rewrote them and it was primarily

[1:15:59] Trustee Busheikin (probable): around not repeating thematic parallelism

[1:16:04] Trustee Busheikin (probable): which is very important to me

[1:16:07] Trustee Busheikin (probable): and helps people read things.

[1:16:10] Trustee Busheikin (probable): So we'll give him a minute to put that up

[1:16:12] Trustee Busheikin (probable): but then let's give Trustee Longer the floor

[1:16:15] Trustee Busheikin (probable): for which he has waited so patiently.

[1:16:19] Voice 5: Yeah, actually the one comment I had was about

[1:16:22] Voice 5: the clear distinction between minor and the major

[1:16:26] Voice 5: in terms of the timelines.

[1:16:28] Voice 5: And that was one of my main concerns,

[1:16:31] Voice 5: because I just had a sense that we're creating

[1:16:34] Voice 5: such a tight restriction that we're going to have

[1:16:37] Voice 5: many local projects occurring

[1:16:40] Voice 5: because of the six months timeline.

[1:16:43] Voice 5: And I'm assuming then that if there's a minor,

[1:16:47] Voice 5: what we might call a minor project,

[1:16:49] Voice 5: if it involves the OCP, would that automatically excluded

[1:16:53] Voice 5: from being considered as a minor?

[1:16:56] Voice 5: because of the timeframes with the minister's approval, etc. I just want some clarity on that.

[1:17:04] Voice 5: I

[1:17:04] Trustee Busheikin (probable): don't want to hold that question. Those are really good questions, but I want to get us

[1:17:09] Trustee Busheikin (probable): through goals right now and look into

[1:17:11] Trustee Busheikin (probable): more of the nitty-gritty of the draft policy and the strategy

[1:17:16] Trustee Busheikin (probable): and methodology and appendices. We will get to that.

[1:17:22] Voice 5: Yeah, okay. Yeah, I'm basically in support

[1:17:24] Voice 5: part of this approach. I don't have any problem with trying to streamline it. And I'm hoping one

[1:17:33] Voice 5: of the objectives is potentially the reduction of the number of OTPs, like multiple OTPs for

[1:17:38] Voice 5: one trust area. It's alluded

[1:17:41] Voice 5: to, but it's not really stated clearly whether we're actually

[1:17:45] Voice 5: wanting to reduce the number of OTPs. Gabriel has three OTPs. And

[1:17:52] Voice 5: I don't know if that's an

[1:17:53] Voice 5: an objective or not or is that a local area decision still because we do put that on the

[1:17:58] Voice 5: checklist of you know multiple ocps okay

[1:18:03] Trustee Busheikin (probable): um yeah that it is implied um it i don't know if it would

[1:18:10] Trustee Busheikin (probable): be an overall goal of the policy because i almost feel the policy i mean maybe that could happen

[1:18:16] Trustee Busheikin (probable): yeah i don't know let's add it up there and um then we'll

[1:18:19] Trustee Busheikin (probable): discuss yeah the reason i mentioned

[1:18:21] Voice 5: is because we do you have that checklist you know and efficiency in terms of an ooc project

[1:18:28] Voice 5: you can then potentially deal with something else add an add-on for another island that

[1:18:34] Voice 5: would be included in the overall ocp yeah like

[1:18:39] Voice 5: my question

[1:18:40] Trustee Busheikin (probable): is yeah is more isn't the substance of it

[1:18:43] Trustee Busheikin (probable): is would we list it specifically as a goal or is it more a means to achieve that goal yeah um yeah

[1:18:48] Trustee Busheikin (probable): Yeah. And I'm still waiting for the updated goals to show up. I also put them in the chat,

[1:19:00] Trustee Busheikin (probable): but I sent them just, I sent them to David Marler and to Robert Barlow, if that helps

[1:19:05] Trustee Busheikin (probable): get them on the screen. Cause I just, I did tidy them up a little bit and yeah, make them

[1:19:15] Trustee Busheikin (probable): kind of all follow the same format and I think there was a little bit of I think I shaved them

[1:19:20] Trustee Busheikin (probable): down to nine because I felt that there was some repetition so

[1:19:23] Voice 4: chair so you want me to take the

[1:19:25] Voice 4: goals from the chat and put them up yeah okay yeah

[1:19:29] Trustee Busheikin (probable): it's actually a even wording for like the

[1:19:32] Trustee Busheikin (probable): wording for the draft motion is part of that and it should be in the chat to you thanks

[1:19:38] Voice 9: okay there

[1:20:48] Voice 9: there they are. And

[1:20:50] Trustee Busheikin (probable): I will just say that the, I was wondering about number five, if it's necessary,

[1:20:56] Trustee Busheikin (probable): given that there's number six, because it could just be a quandary, like a quagmire rather to

[1:21:02] Trustee Busheikin (probable): just get into what is it? Well, I guess efficient is quite important. Fair and equity. I don't know.

[1:21:08] Trustee Busheikin (probable): That was just sharing my process in writing it is, do we need fair and equitable there?

[1:21:14] Trustee Busheikin (probable): there um and actually that one number five is the one that is not grammatically parallel um but we

[1:21:22] Trustee Busheikin (probable): could fix that um we could change it to resource allocation is

[1:21:26] Voice 9: efficient fair and equitable

[1:21:27] Voice 9: just everything is subject or object very

[1:21:34] Trustee Busheikin (probable): comprehensible um so these are open for

[1:21:38] Trustee Busheikin (probable): discussion i guess um i'm gonna move this and um then we'll see or maybe no i take that back

[1:21:48] Trustee Busheikin (probable): let's discuss it first and and remove things instead of getting into amendments let's just

[1:21:53] Trustee Busheikin (probable): have an open discussion uh jane um okay

[1:21:58] Voice 8: an amendment

[1:22:01] Voice 17: one time he

[1:22:08] Trustee Busheikin (probable): you're oh yeah one time a typo thank you i don't know why i'm getting such feedback

[1:22:15] Trustee Busheikin (probable): well and you're breaking

[1:22:16] Trustee Busheikin (probable): up a bit like i under i understand you but you're kind of

[1:22:19] Trustee Busheikin (probable): I don't know. It can be another device or I know tech gremlins.

[1:22:28] Trustee Busheikin (probable): Did

[1:22:29] Voice 17: you have another comment?

[1:22:31] Voice 17: Yes. Number two, when you talk about the planning projects are incorporated in the strategic plan.

[1:22:41] Voice 17: I don't know. I kind of wonder about the timing of all that and what the purpose would be.

[1:22:47] Voice 17: because if if the projects are coming on stream at different times then i don't know i don't know

[1:22:54] Voice 17: how that would work

[1:22:57] Trustee Busheikin (probable): um fair enough and i see that trustee patrick put her hand up and since you

[1:23:02] Trustee Busheikin (probable): suggested that i assume you would like to try or you would like to answer go ahead i can do that

[1:23:09] Trustee Busheikin (probable): now

[1:23:10] Trustee Patrick (probable): if you want um i actually i have a drawing i'm happy to share i can send to you i've sent

[1:23:15] Trustee Patrick (probable): it to some of the staff so that they can see it i did this quite a while ago i think it was one of

[1:23:19] Trustee Patrick (probable): of our early conversations here. While we do the strategic plan kickoff at the beginning of a term,

[1:23:30] Trustee Patrick (probable): just like we just said, adaptive and learning, we do adapt and learn as we go along. We learn

[1:23:34] Trustee Patrick (probable): more information, we create more plans, and the strategic plan does need to be revisited

[1:23:39] Trustee Patrick (probable): annually to make sure it's current and up to date. So I think there's an opportunity to have

[1:23:44] Trustee Patrick (probable): have the strategic plan, you know, not only be trust consult initiatives, but that our local

[1:23:51] Trustee Patrick (probable): trust major initiatives are showing up in there as well. It serves kind of multiple purposes to

[1:23:59] Trustee Patrick (probable): communicate to one another what, you know, rather than just the list of what's going on, it, it

[1:24:05] Trustee Patrick (probable): shows, you know, just shows into the, you know, to be more aligned, I guess you could say. So

[1:24:14] Trustee Patrick (probable): So instead of having one system, we both feed into the strategic plan.

[1:24:20] Trustee Busheikin (probable): Thank you. Trustee Stamford and then Fenton.

[1:24:26] Trustee Stamford (probable): Yeah, I'm always a little wary of goals that say everything and end up saying nothing in the end.

[1:24:34] Trustee Stamford (probable): So I do like a little bit more specificity on some of them.

[1:24:40] Trustee Stamford (probable): OCPs and LUVs are updated as needed.

[1:24:42] Trustee Stamford (probable): um that's a very wide open statement that could it depends on what those needs are

[1:24:51] Trustee Stamford (probable): um so i'd like that um clarified a little bit and then coming from a local trust committee

[1:24:59] Trustee Stamford (probable): area or a local trust area that seems to sit outside most of the the trust-wide initiatives

[1:25:09] Trustee Stamford (probable): such as water goals, ferry goals, housing goals, they don't really impact us at all.

[1:25:19] Trustee Stamford (probable): But when we are starting our OCP, we do have our specific needs.

[1:25:25] Trustee Stamford (probable): So I don't have an answer, but I'd like that clarified a bit that sometimes it's the local trust committee needs

[1:25:33] Trustee Stamford (probable): needs or local trust area needs that don't necessarily fit completely within the trust

[1:25:41] Trustee Stamford (probable): wide initiatives that I want acknowledged. So I wish I had more specific words, but I'll keep

[1:25:51] Trustee Stamford (probable): looking at it and see if I can come up with something.

[1:25:57] Trustee Busheikin (probable): Thank you. I'm just wondering for

[1:25:59] Trustee Busheikin (probable): the last one, it's going to be maybe a bit long, but at that number nine, adding something while

[1:26:04] Trustee Busheikin (probable): also are balanced with responding to local needs and priorities uh conditions something like that

[1:26:11] Trustee Busheikin (probable): i don't know that seems to me yes

[1:26:12] Trustee Busheikin (probable): yeah so

[1:26:14] Trustee Stamford (probable): i'm gonna look at that and the other one and see how

[1:26:15] Trustee Stamford (probable): they relate okay

[1:26:17] Trustee Busheikin (probable): and i agree just um and then i'll get to the speakers like there is that acronym

[1:26:22] Trustee Busheikin (probable): about smart goals and i would say these aren't always that smart specific measurable achievable

[1:26:30] Trustee Busheikin (probable): realistic and timely i think um it's it's a lot to ask for but we could be as smart as we can

[1:26:37] Trustee Busheikin (probable): so i'm going to go to trustee fenton then patrick uh then luck go ahead

[1:26:45] Trustee Fenton (probable): yeah thank you is the

[1:26:50] Trustee Fenton (probable): i'm still trying to get my head around that relationship between i think the strategic

[1:26:53] Trustee Fenton (probable): plan is trying to figure out are we trying to get the ltcs to follow the strategic plan or are we

[1:27:00] Trustee Fenton (probable): you know where's that that description still there's either one way like it's feeding into

[1:27:07] Trustee Fenton (probable): the strategic plan that might not be applicable on the day or that a strategic plan or you know

[1:27:13] Trustee Fenton (probable): like or do we actually want the strategic plan to influence uh local LTCs um uh and there's

[1:27:23] Trustee Fenton (probable): thinking during that term per se so I'm not sure how Laura would have any ideas of sort of how to

[1:27:31] Trustee Fenton (probable): make that say that i don't know either i'm just trying to leave

[1:27:41] Trustee Busheikin (probable): it thank you

[1:27:44] Trustee Busheikin (probable): yeah let's um keep that thought and other people may want to comment on that i'm going to go

[1:27:51] Trustee Busheikin (probable): to uh peter leckham and um hey louise you still have your hand up and that's fine if you still

[1:27:57] Trustee Busheikin (probable): want to speak but if not you can take it now

[1:28:00] Trustee Luckham (probable): thank you chair um i just wanted to reflect on

[1:28:03] Trustee Luckham (probable): on some of my observations over time.

[1:28:07] Trustee Luckham (probable): In this, the idea of LTC projects being aligned

[1:28:14] Trustee Luckham (probable): with the strategic plan has kind of come and gone

[1:28:18] Trustee Luckham (probable): and over time and has there are,

[1:28:23] Trustee Luckham (probable): there appear to be obvious conflicts in some situations,

[1:28:28] Trustee Luckham (probable): but it is mostly about a matter of trustees

[1:28:33] Trustee Luckham (probable): these aligning themselves with their ltc work and the federation work that's for sure um but uh i

[1:28:42] Trustee Luckham (probable): recall and laura you probably recall this as well is there was a notion that projects that ltcs

[1:28:49] Trustee Luckham (probable): wanted to undertake in order to be successfully funded needs to

[1:28:53] Trustee Luckham (probable): align with the strategic priority

[1:28:55] Trustee Luckham (probable): of the islands trust and so there was that equation but there does seem to be an inherent

[1:29:00] Trustee Luckham (probable): conflict, perhaps, in that the activities of an LTC may not align with the strategic

[1:29:07] Trustee Luckham (probable): plan of the Islanders Trust and therefore would be judged differently by council. And of course,

[1:29:15] Trustee Luckham (probable): LTCs are autonomous bodies, and the Federation works on more generalities, I might even suggest,

[1:29:24] Trustee Luckham (probable): But obviously, policy is much more significant than just general. But I'm interested to hear from staff, if that's all right, to see how they see that, because I know that they've experienced that too, that dichotomy of LTC priorities.

[1:29:44] Trustee Luckham (probable): And even LTCs, not many LTCs have a strategic plan other than their top priorities list and their projects list.

[1:29:55] Trustee Luckham (probable): Salt Spring certainly has a strategic element to its planning because of the.

[1:30:00] Trustee Luckham (probable): magnitude of the work that is going on there and it's necessary but would be interested to see how

[1:30:05] Trustee Luckham (probable): uh staff see that being resolved um uh you know and there's obviously two questions here too and

[1:30:13] Trustee Luckham (probable): i apologize i'm rambling a bit thinking out loud um and that the federal the regional planning

[1:30:19] Trustee Luckham (probable): service has now envisioned that projects are going to be managed by a body that works

[1:30:25] Trustee Luckham (probable): federation wide obviously sort of crosses that bridge a little bit and then when we're uh when

[1:30:32] Trustee Luckham (probable): we're prioritizing as uh as you know the three categories i think that there are simple moderate

[1:30:38] Trustee Luckham (probable): and complex uh the simple ones it has been suggested that they be just simply handled by

[1:30:43] Trustee Luckham (probable): the local planning services of the ltc and the more medium to complex ones be handled in a

[1:30:48] Trustee Luckham (probable): federated way so i'm interested in understanding getting a better grip on that we'll

[1:30:58] Trustee Busheikin (probable): invite uh

[1:30:59] Trustee Busheikin (probable): staff to speak on that um and then we'll hear from trustee patrick i put myself on the speakers list

[1:31:04] Trustee Busheikin (probable): and then trustee peterson and then we'll see if we're ready to massage this to a place where we

[1:31:09] Trustee Busheikin (probable): can vote on it so um any staff comments on the uh complex and um uh yeah

[1:31:17] Voice 2: important issue yeah

[1:31:19] Voice 2: well with respect to strategic plan i think it's important to keep in mind that when you look at

[1:31:25] Voice 2: at the strategic plan it comes down to these two real areas it's the trust council area which is

[1:31:33] Voice 2: the advocacy and the coordination with other agencies and that clearly belongs to trust

[1:31:38] Voice 2: council but quite a lot of the implementation of some of trust council's objectives is by the

[1:31:45] Voice 2: local trust committees so i think i'd be more successful if there's some um if there is that

[1:31:53] Voice 2: feedback from local trust committees into the strategic plan so at the beginning of the term

[1:31:59] Voice 2: we know that several trust committees are interested in particular proactive projects

[1:32:05] Voice 2: that those get put in as goals we don't have to identify the trust committee just identify

[1:32:12] Voice 2: that particular topic as a goal so whether that's climate change or affordable housing

[1:32:17] Voice 2: housing or some other aspect of planning that needs to be dealt with at the LCP or the land

[1:32:25] Voice 2: use bylaw level to me that would make a lot of sense and then we can then essentially assess

[1:32:31] Voice 2: projects against that so as a strategic plan if a project that a trust committee is suggesting

[1:32:38] Voice 2: would further a strategic plan objective then that could be a plus you know say yeah this should have

[1:32:45] Voice 2: have some priority on that basis.

[1:32:47] Voice 2: So that's the way I would look at that.

[1:32:50] Voice 2: Did that answer the question?

[1:32:51] Voice 2: I thought there was two pieces,

[1:32:53] Voice 2: but that's the only one I could remember.

[1:32:57] Trustee Luckham (probable): Peter?

[1:32:59] Trustee Luckham (probable): Yeah, sort of.

[1:33:01] Trustee Luckham (probable): I guess it was respecting the autonomy of the LTC

[1:33:08] Trustee Luckham (probable): undertake that it works, it thinks is a priority

[1:33:11] Trustee Luckham (probable): that may not be reflected in the strategic plan.

[1:33:15] Trustee Luckham (probable): Because of course, obviously when new trustees

[1:33:17] Trustee Luckham (probable): come on board they have all these ideals and then that obviously evolves over time when some of the

[1:33:23] Trustee Luckham (probable): realities of how the organization works yeah

[1:33:26] Voice 2: that's actually a good question and you know in

[1:33:30] Voice 2: the past councils pretty well always uh said yeah you can have the money to do that particular

[1:33:35] Voice 2: project in other words you get the resources um the way i would envision this happening is if it

[1:33:41] Voice 2: it comes down to the fact that we don't have all the resources and we have to triage essentially

[1:33:47] Voice 2: so let's say we have 10 projects we can only do six with the resources that's the staff resources

[1:33:53] Voice 2: available that council is willing to fund then we would use this um the criteria that we'll talk

[1:34:00] Voice 2: about later to identify which one staff believe should be um done that way the other ones if they

[1:34:07] Voice 2: were to go ahead that would be up to the trust committee now to say okay well this is really

[1:34:13] Voice 2: an extraordinary and that's where the extraordinary comes in uh we need to figure out a different way

[1:34:18] Voice 2: to do this we need to figure out how to fund it so if council's not going to fund it the

[1:34:23] Voice 2: opportunity then is to use the special tax levy

[1:34:28] Trustee Busheikin (probable): thank you i'm going to keep going to the speakers

[1:34:33] Trustee Busheikin (probable): Curseless. Trustee Patrick, go ahead.

[1:34:36] Trustee Patrick (probable): I'll come back to that. I hope I sent everybody. If I missed

[1:34:40] Trustee Patrick (probable): you, if you did not receive an email from me with a picture of the strategic plan, that's because I

[1:34:43] Trustee Patrick (probable): did a poor job of picking names off. And for some reason, the regional planning committee

[1:34:49] Trustee Patrick (probable): has disappeared off the, maybe I'd looked in the wrong place. Anyway, the reality is all of our

[1:34:57] Trustee Patrick (probable): budgeting goes through trust console. You know, if, if we were, you know, if we had our own

[1:35:04] Trustee Patrick (probable): standalone loan budgets, it would be a different discussion, but we don't, our budgets get

[1:35:08] Trustee Patrick (probable): amalgamated into the overall trust console. So that is one of my primary reasons for saying it,

[1:35:17] Trustee Patrick (probable): that the, our, I didn't say it had to be aligned with the trust console strategic plan. It's just

[1:35:28] Trustee Patrick (probable): the strategic plan then feeds our financial planning and our departmental resource planning

[1:35:34] Trustee Patrick (probable): and all those planning so it it bring it just makes the picture complete is how i'm looking

[1:35:39] Trustee Patrick (probable): how what my vision would be of why i'm saying and this is an aspirational goal it doesn't mean

[1:35:44] Trustee Patrick (probable): we're there today and to me it's something we're striving to um and so that's the the in the

[1:35:50] Trustee Patrick (probable): picture i shared with you is uh blatantly stolen from i think it's sat in the municipal uh sanich

[1:35:55] Trustee Patrick (probable): much. And I just relate, I thought it was good. And I kind of tried to Islands Trust Eyes the

[1:36:02] Trustee Patrick (probable): picture, but I did steal it from another municipality who had this picture up of how

[1:36:07] Trustee Patrick (probable): they use their strategic plan. And I know, and if you're interested, talk to Swell and Fast,

[1:36:13] Trustee Patrick (probable): who lives in a municipal world where they do revisit their strategic plan annually and update.

[1:36:17] Trustee Patrick (probable): And they really use the strategic plan to drive the work they're doing. And I think it's an

[1:36:23] Trustee Patrick (probable): an opportunity for us to do that too but i did have a comment on another goal um the all trust

[1:36:31] Trustee Patrick (probable): all you know ltcs will have at least one project going at any one time um you know in the next

[1:36:40] Trustee Patrick (probable): section i'm going to be talking a lot about our project definition is that a project or you know

[1:36:46] Trustee Patrick (probable): as we're defining a project um so i think the the key thing is that we're being efficient fair and

[1:36:52] Trustee Patrick (probable): equitable with resource allocations and that necessarily having to say you know what everyone

[1:36:59] Trustee Patrick (probable): has to have one project going it just um that's what an area where it could be redundant

[1:37:12] Trustee Busheikin (probable): david did you have something you were going to say um

[1:37:14] Voice 2: i was just going because it's been raised

[1:37:17] Voice 2: i did have some concerns about the wording of number six if it's going to stay in there so

[1:37:21] Trustee Busheikin (probable): i'll

[1:37:22] Voice 2: let you guys talk more and then i will come back to it before you voted that's okay

[1:37:26] Voice 2: Okay.

[1:37:27] Trustee Busheikin (probable): In my speakers list, me, Mr. Peterson,

[1:37:30] Trustee Busheikin (probable): and then Peter, you still, you have your hand up.

[1:37:33] Trustee Busheikin (probable): You want to speak again?

[1:37:35] Voice 9: Negative.

[1:37:36] Trustee Busheikin (probable): Okay.

[1:37:38] Trustee Busheikin (probable): I'm going to let Tim go first

[1:37:40] Trustee Busheikin (probable): because you haven't actually spoken yet today

[1:37:41] Trustee Busheikin (probable): and I've

[1:37:42] Voice 9: spoken quite

[1:37:43] Trustee Busheikin (probable): a few times,

[1:37:44] Trustee Busheikin (probable): but I will speak after you.

[1:37:45] Trustee Busheikin (probable): Go ahead.

[1:37:48] Voice 3: Thank you, Chair.

[1:37:48] Voice 3: Yeah, great discussion here.

[1:37:51] Voice 3: I also feel like number six feels a little awkward.

[1:38:00] Voice 3: And I'd like to, yeah, reorder the wording, the order of number five.

[1:38:06] Voice 3: And I want to thank Mr. Luckin for bringing up the questions around the number nine there.

[1:38:16] Voice 3: And one of the things that occurs to me, one of the, a lot of the feedback I've heard is

[1:38:24] Voice 3: specifically around the policy statement review

[1:38:28] Voice 3: is concerns about LTC autonomy.

[1:38:32] Voice 3: And I think we want to be aware

[1:38:36] Voice 3: that that's really a hot button issue

[1:38:39] Voice 3: for a lot of Island residents throughout the trust area.

[1:38:43] Voice 3: That a lot of people feel that that's, you know,

[1:38:46] Voice 3: really vitally important that we respect

[1:38:48] Voice 3: that different local trust areas

[1:38:52] Voice 3: as may have their own approaches and stuff.

[1:38:55] Voice 3: So I'd like us to keep that in mind,

[1:38:59] Voice 3: and especially as we're moving from goals into policy,

[1:39:09] Voice 3: that we sort of keep that part of the equation

[1:39:15] Voice 3: in our minds, thank you.

[1:39:20] Trustee Busheikin (probable): Thank you.

[1:39:21] Trustee Busheikin (probable): So I'm having put myself on the speaker's list.

[1:39:23] Trustee Busheikin (probable): I actually, after hearing the discussion and thinking, I would simply remove number two.

[1:39:28] Trustee Busheikin (probable): I think it's not that I'm against having projects within the strategic plan, but I don't think

[1:39:34] Trustee Busheikin (probable): that's something that this policy is meant to make happen.

[1:39:37] Trustee Busheikin (probable): That has to do with maybe a policy around the strategic plan, around reporting.

[1:39:43] Trustee Busheikin (probable): This is how we're going to actually get them done.

[1:39:46] Trustee Busheikin (probable): And putting them in the strategic plan is more around really internal communications

[1:39:51] Trustee Busheikin (probable): implications um than anything else and i think number nine and i i i agree with the the points

[1:39:59] Trustee Busheikin (probable): raised around the finding that balance between the individual that's you know always a question

[1:40:06] Trustee Busheikin (probable): at the trust the autonomy or specificity of the local versus the the federation and i i believe

[1:40:13] Trustee Busheikin (probable): that um kate louise is going to come back with some language to uh suggest that balance which

[1:40:20] Trustee Busheikin (probable): which, you know, then, I mean, can end up that we're sort of saying nothing because we just say,

[1:40:24] Trustee Busheikin (probable): you know, we should do a bit of X and a bit of Y, but at least it tells us what we're thinking

[1:40:30] Trustee Busheikin (probable): about. But I feel like with this strategic plan, there's too many unanswered questions about what

[1:40:34] Trustee Busheikin (probable): that means. Like, I like the way it was described, Trustee Patrick, I like your description of it,

[1:40:41] Trustee Busheikin (probable): but someone, a staff member, a new trustee, someone reading this could take all kinds of

[1:40:46] Trustee Busheikin (probable): things out of that. And then it could ease not easily, but it could be interpreted as a much

[1:40:53] Trustee Busheikin (probable): more centralized approach, um, which I don't think we're, we're ready for. And I think some version

[1:40:58] Trustee Busheikin (probable): of nine, um, maybe softened with a word like generally, and then with an addition, I don't

[1:41:03] Trustee Busheikin (probable): know, would, um, would cover that. And then the, we can still pursue including it in the strategic

[1:41:10] Trustee Busheikin (probable): plan without it being part of this um this whole uh policy so that would be my uh my druthers is

[1:41:18] Trustee Busheikin (probable): just to take out number two i'm okay taking out i get the issue with number six i mean it is

[1:41:23] Trustee Busheikin (probable): it is measurable which is a good thing for a goal but it's it's perhaps a little too prescriptive

[1:41:30] Trustee Busheikin (probable): um and if we want to keep in five that certainly takes care of it and but that's less measurable

[1:41:36] Trustee Busheikin (probable): and has more general terms that we could debate their meaning.

[1:41:40] Trustee Busheikin (probable): But it seems like most people are a little uncomfortable

[1:41:44] Trustee Busheikin (probable): with number six, so we could take it out.

[1:41:46] Trustee Busheikin (probable): Those are all my comments for now.

[1:41:50] Trustee Busheikin (probable): And there's big issues here that we can talk about for hours.

[1:41:54] Trustee Busheikin (probable): It is 1141, so I would love for us to be able to get to goals

[1:42:00] Trustee Busheikin (probable): we feel that are good, strong goals for this

[1:42:03] Trustee Busheikin (probable): that may not answer all the big islands trust questions but answer them enough for the sake

[1:42:08] Trustee Busheikin (probable): of creating a strong policy uh trustee peterson go ahead uh

[1:42:14] Voice 3: thank you just one more thing i had

[1:42:16] Voice 3: forgot to mention um and that was again around a strategic plan and ltc is identifying at the

[1:42:24] Voice 3: beginning of the term what they might um would have in the plan i just want to point out of

[1:42:29] Voice 3: course that sometimes we have um new trustees coming in you know usually every term roughly

[1:42:35] Voice 3: about 50 percent turnover historically is my understanding and um when we have new trustees

[1:42:42] Voice 3: coming in they i think that we you know we often dive into strategic planning right away in the

[1:42:48] Voice 3: term and i think it's a real learning curve for new trustees and so i've just wanted to point out

[1:42:55] Voice 3: that can be a little bit problematic um to expect ltc's to be identifying stuff that they think

[1:43:03] Voice 3: should be in the strategic plan um you know early in the term and have that like reflected in what

[1:43:11] Voice 3: kind of work they can get done i just wanted to just flag that um

[1:43:18] Voice 9: and i'm

[1:43:20] Trustee Busheikin (probable): seeing there's some

[1:43:21] Trustee Busheikin (probable): notes from trustee patrick i appreciate that but also find it um it's like a side conversation but

[1:43:29] Trustee Busheikin (probable): but it's like we're all having it.

[1:43:30] Trustee Busheikin (probable): It's something electronic meetings allow.

[1:43:34] Trustee Busheikin (probable): And probably if it's more than a quick note,

[1:43:38] Trustee Busheikin (probable): I think it's better to have the conversation.

[1:43:39] Trustee Busheikin (probable): In the meeting, it's also a public meeting

[1:43:41] Trustee Busheikin (probable): and the public can't see those notes.

[1:43:44] Trustee Busheikin (probable): So at this point, I see one more hand.

[1:43:51] Trustee Busheikin (probable): And in terms of process,

[1:43:53] Trustee Busheikin (probable): after this hand goes up

[1:43:55] Trustee Busheikin (probable): and I could change, I'm open to influence,

[1:43:59] Trustee Busheikin (probable): but I'm thinking to get a draft of this and just Trustee Stanford, I know you're working on

[1:44:08] Trustee Busheikin (probable): something. So maybe that's my hope is you've worked on it. Otherwise I would make for this.

[1:44:11] Trustee Busheikin (probable): So let's have Trustee Patrick and Trustee Stanford. Go ahead.

[1:44:15] Trustee Patrick (probable): I'll be quick. I would just say maybe

[1:44:17] Trustee Patrick (probable): if it helps, if instead of removing it from the strategic saying, just remove that whole item

[1:44:22] Trustee Patrick (probable): number two, just say maybe major and extraordinary projects are incorporated into the strategic plan

[1:44:28] Trustee Patrick (probable): because that's giving that that's a financial you know burden on the on the um organization

[1:44:35] Trustee Patrick (probable): um the second i just wanted to note salt spring did its own strategic planning exercise so and

[1:44:41] Trustee Patrick (probable): i'm not saying that we need to do our local trust committee strategic planning at the trust council

[1:44:47] Trustee Patrick (probable): table we shouldn't we need to do that at our community with our community and at you know

[1:44:52] Trustee Patrick (probable): the timing that it takes to do it you know appropriately as as new trustees come into their

[1:44:57] Trustee Patrick (probable): term um and then then that gets incorporated up so there needs to be a whole process trustee

[1:45:06] Trustee Stamford (probable): stanford yes um i'm just rereading number nine and i'm wondering um do we even need it at all

[1:45:13] Trustee Stamford (probable): it's just a statement of fact that's what planning does um yeah i i don't really i when i read it in

[1:45:25] Trustee Stamford (probable): in context with all the other goals, I'm not sure what it actually means. So my recommendation would

[1:45:32] Trustee Stamford (probable): be to either just say planning implements trust-wide initiatives and tools, or not say

[1:45:44] Trustee Stamford (probable): anything at all that would be my recommendation okay

[1:45:49] Trustee Busheikin (probable): thank you um so go ahead go ahead david

[1:45:56] Trustee Busheikin (probable): yeah

[1:45:57] Voice 2: just to help the discussion and shouldn't we could just get robert if you could uh in number

[1:46:02] Voice 2: two item two it says ltc planning projects from corporations strategic plan can you

[1:46:09] Voice 2: say ltc major and extraordinary and can you just highlight major and extraordinary in some way

[1:46:16] Voice 2: maybe use the highlighter okay yeah and then just highlight that okay could you highlight

[1:46:28] Voice 2: number six the whole thing in a different color maybe I don't know whatever works

[1:46:33] Voice 2: and can you

[1:46:41] Voice 2: do the same for number nine yeah so just to help what I've heard and I may have

[1:46:47] Voice 2: missed something is the yellow is a proposed edition and the green and the light blue

[1:46:55] Voice 2: is proposed deletions so um two ways you can handle it i guess you could make the motion as

[1:47:04] Voice 2: worded and then make the changes to it by resolutions or by consensus just agree to make

[1:47:11] Voice 2: the changes and then move the motion so i'll leave that with the chair and how you'd like to do that

[1:47:15] Voice 2: just wanted to highlight those for you those are suggestions that we've heard so far

[1:47:20] Trustee Busheikin (probable): um well yeah i mean i was gonna move the motion and i mean i we could have a little more discussion

[1:47:29] Trustee Busheikin (probable): and try and get consensus before we move the motion although that isn't necessarily best

[1:47:33] Trustee Busheikin (probable): practices so um i'm i'm willing to move the motion but i will move the motion the way

[1:47:42] Trustee Busheikin (probable): i think it should be

[1:47:45] Voice 7: uh

[1:47:47] Trustee Busheikin (probable): so i'm gonna do that and then if people want to then we'll take it from

[1:47:51] Trustee Busheikin (probable): and then we'll see if it gets seconded

[1:47:52] Trustee Busheikin (probable): and then people can put things back in or take them out.

[1:47:55] Trustee Busheikin (probable): So I'm going to move the motion.

[1:47:57] Trustee Busheikin (probable): I'll read it out, but just for Robert's sake,

[1:47:59] Trustee Busheikin (probable): I am going to remove number two and number six,

[1:48:04] Trustee Busheikin (probable): and then I'll do something different with number nine.

[1:48:12] Trustee Busheikin (probable): So I'm going to read this out loud

[1:48:13] Trustee Busheikin (probable): because this is being recorded.

[1:48:15] Trustee Busheikin (probable): I don't think we have public, but still.

[1:48:17] Trustee Busheikin (probable): I move that the goals of council policy 5.9.1,

[1:48:22] Trustee Busheikin (probable): best management practices for delivery of local planning services to local trust communities be

[1:48:26] Trustee Busheikin (probable): as follows. One, LTC planning projects are well-defined and planned. Two, LTC projects

[1:48:34] Trustee Busheikin (probable): reflect community and First Nations expectations. Three, staff, trustees, the public, and partners

[1:48:42] Trustee Busheikin (probable): have certainty and clarity around how projects get allocated, resourced, and carried out,

[1:48:47] Trustee Busheikin (probable): leading to realistic expectations. Four, I'm going to make this into a sentence. So resource

[1:48:55] Trustee Busheikin (probable): allocation is efficient, fair and equitable. I'll just pause here. Excellent. And then for the next

[1:49:15] Trustee Busheikin (probable): one, I agree that it's very vague and as needed can mean almost anything. And I'm wondering if

[1:49:22] Trustee Busheikin (probable): there is professional language we could use um or if we want to have goals like updated

[1:49:33] Trustee Busheikin (probable): you know i don't know every five years or i mean i don't want to be unrealistic but uh so i'm going

[1:49:41] Trustee Busheikin (probable): to just ask staff if there's anything a little more um precise we could have there to get the

[1:49:47] Trustee Busheikin (probable): idea across that's one of the main reasons we embarked on this is we've got all these

[1:49:50] Trustee Busheikin (probable): old lcps and lubs and we don't want to get into that situation again

[1:49:55] Voice 2: that's a good question

[1:49:58] Voice 2: um what i'm thinking is that we need a systematic way of making sure the lcps and lubs are updated

[1:50:07] Voice 2: um so as needed just kind of leaves a status quo i think maybe lcps and the lubs are systematically

[1:50:15] Voice 2: automatically updated on a regular basis might be loose enough to give us that flexibility around

[1:50:23] Voice 2: timing but a little bit more specific than just as needed I don't know yeah

[1:50:28] Trustee Busheikin (probable): I do like that a bit

[1:50:30] Trustee Busheikin (probable): better because it does suggest

[1:50:31] Trustee Busheikin (probable): then like if you look at that measurable piece of a good goal

[1:50:36] Trustee Busheikin (probable): having a system you can measure whether you have a system or not on a

[1:50:39] Trustee Busheikin (probable): regular basis you could even

[1:50:41] Trustee Busheikin (probable): look at what is the what is best practices what is the norm for other other um municipalities and

[1:50:47] Trustee Busheikin (probable): um so if you wanted to measure that goal you could um and then for oh and then so so ocps and

[1:50:54] Trustee Busheikin (probable): lubs are systematically updated on a regular basis planning is both proactive and adaptive

[1:51:00] Trustee Busheikin (probable): seven um i'm struggling with this because there's yeah okay i would go with what was suggested

[1:51:08] Trustee Busheikin (probable): of planning implements trust-wide initiatives and tools or just or just initiatives um well i'm

[1:51:24] Trustee Busheikin (probable): thinking specifically of when we make these model bylaws are now we we're having a freshwater

[1:51:29] Trustee Busheikin (probable): strategy i see we have

[1:51:32] Trustee Busheikin (probable): a reconciliation strategy um we should be like i'm not saying it every

[1:51:38] Trustee Busheikin (probable): every single planning project has to follow these,

[1:51:42] Trustee Busheikin (probable): but it should be front of mind that we're using these.

[1:51:46] Trustee Busheikin (probable): And then when we decide to make these strategies

[1:51:49] Trustee Busheikin (probable): and these guiding documents,

[1:51:50] Trustee Busheikin (probable): then we should say, well, you know what?

[1:51:52] Trustee Busheikin (probable): We didn't use the last one,

[1:51:54] Trustee Busheikin (probable): so we shouldn't put money into another one

[1:51:56] Trustee Busheikin (probable): so that they're not just nice exercises.

[1:52:00] Trustee Busheikin (probable): So yeah, that is,

[1:52:06] Trustee Busheikin (probable): and just back to the piece I took out

[1:52:08] Trustee Busheikin (probable): around the strategic plan,

[1:52:09] Trustee Busheikin (probable): I'm enthusiastic about having LTC goals and our projects somehow incorporated in the strategic plan.

[1:52:17] Trustee Busheikin (probable): I think that's a goal to be worked out outside of this particular policy.

[1:52:24] Trustee Busheikin (probable): It may have to do with our strategic planning policy and practices more.

[1:52:30] Trustee Busheikin (probable): So that's why I'm not including it.

[1:52:32] Trustee Busheikin (probable): So there, that is my motion, and I'm open to a seconder.

[1:52:37] Trustee Busheikin (probable): I'll second.

[1:52:38] Trustee Busheikin (probable): Okay. I don't know who that was. I think it was Kate. Okay. Thank you. Um, and I'm open to

[1:52:45] Trustee Busheikin (probable): discussion specifically to the motion. We've discussed the big issues. So let's try and just

[1:52:51] Trustee Busheikin (probable): discuss if the motion is where we're at with it. Okay. Trustee Fenton and then Stanford.

[1:52:58] Trustee Fenton (probable): Okay. Yeah. I guess I think it's good. It's very funny how these things evolve. I, um, so yeah,

[1:53:06] Trustee Fenton (probable): Yeah, I'm in support of it.

[1:53:07] Trustee Fenton (probable): And I think maybe that piece around the LTC and equity pieces,

[1:53:13] Trustee Fenton (probable): because that may be part of this change numbers now.

[1:53:18] Trustee Fenton (probable): But anyways, incorporated underneath, there's probably even tools already

[1:53:23] Trustee Fenton (probable): that we're using to decide what, from a business management perspective,

[1:53:28] Trustee Fenton (probable): effective at the equity piece would fall under, you know,

[1:53:34] Trustee Fenton (probable): the planning and or staff resource, et cetera.

[1:53:39] Trustee Fenton (probable): So like maybe now it's number three, but you know,

[1:53:43] Trustee Fenton (probable): there are already tools that don't necessarily have to be

[1:53:45] Trustee Fenton (probable): said here that it'll still be falling into place regardless.

[1:53:48] Trustee Fenton (probable): And we just have to ensure that,

[1:53:52] Trustee Fenton (probable): but we don't have to worry about it at this level.

[1:53:57] Trustee Fenton (probable): Okay, no, it's fine.

[1:53:58] Trustee Fenton (probable): Thank you.

[1:54:00] Trustee Busheikin (probable): Thank you.

[1:54:02] Trustee Busheikin (probable): Trustee Stamford and then Patrick.

[1:54:04] Trustee Stamford (probable): Yes, I'm just trying to get back to number seven.

[1:54:07] Trustee Stamford (probable): Again, I just didn't quite understand

[1:54:10] Trustee Stamford (probable): what you were trying to say, but I think I do now.

[1:54:12] Trustee Stamford (probable): And I'm wondering if, does it make more sense

[1:54:14] Trustee Stamford (probable): if we say local planning implements

[1:54:16] Trustee Stamford (probable): trust-wide planning initiatives and tools?

[1:54:20] Trustee Stamford (probable): Because it was planning implements planning.

[1:54:22] Trustee Stamford (probable): That was the part that I was starting to get lost on.

[1:54:25] Trustee Stamford (probable): Yeah.

[1:54:28] Trustee Stamford (probable): Thank you.

[1:54:28] Trustee Busheikin (probable): you um and we even uh could have a like in brackets afterwards such as strategies or model

[1:54:38] Trustee Busheikin (probable): bylaws yeah yeah that now

[1:54:40] Trustee Busheikin (probable): and now i understand what

[1:54:41] Trustee Stamford (probable): you're trying to get out yeah

[1:54:42] Trustee Busheikin (probable): and it's

[1:54:43] Trustee Busheikin (probable): important though that because it may not be us sitting here next term so it should be clear to

[1:54:48] Trustee Busheikin (probable): everyone um so if it's a friendly amendment i could put out there to have a bracket afterwards

[1:54:55] Trustee Busheikin (probable): words uh eg uh strategies model bylaws etc

[1:55:02] Voice 9: or something like that bylaws i

[1:55:12] Trustee Busheikin (probable): mean i don't know

[1:55:13] Trustee Busheikin (probable): what other and if we have others um what are we plans i think that's fine strategies model bylaws

[1:55:21] Trustee Busheikin (probable): is fine that's good okay um thank you uh trustee patrick

[1:55:29] Trustee Patrick (probable): yeah i mean i i know we were struggling

[1:55:32] Trustee Patrick (probable): with number seven too as to how do we recognize local autonomy but i think because we said that

[1:55:37] Trustee Patrick (probable): um it's it it reflects community and first nations expectations i think that statement there kind of

[1:55:44] Trustee Patrick (probable): implies the local localness of of the of the issue um i'm i am okay and i understand um uh

[1:55:53] Trustee Patrick (probable): trustee bruce i can your uh your thoughts that the strategic plan should be addressed outside of this

[1:56:00] Trustee Patrick (probable): I would ask staff or David Marler in particular should we put a motion that asks who and I'll

[1:56:08] Trustee Patrick (probable): let him think about that for a minute because we're still acting within to you know consider

[1:56:14] Trustee Patrick (probable): how to incorporate this into strategic planning so I'm

[1:56:20] Trustee Busheikin (probable): gonna let that question sit for a minute

[1:56:22] Trustee Busheikin (probable): I think it's a really good question on so that this moves forward but I'm gonna bring us back

[1:56:27] Trustee Busheikin (probable): to the motion i think we're ready to vote any final comments uh anything going going gone

[1:56:36] Trustee Busheikin (probable): so i'm going to call the question and everyone please raise your electronic hand and i'm just

[1:56:50] Trustee Busheikin (probable): going to really take my time to make sure i'm seeing everything here because that's important

[1:56:57] Trustee Busheikin (probable): just because when i get the list up the trustees and the staff are all on my list of participants

[1:57:02] Trustee Busheikin (probable): and so just like counting doesn't work um okay so um I see five in favor um

[1:57:14] Trustee Busheikin (probable): I guess six in favor because there's now seven in favor okay hang on a minute um right I see

[1:57:25] Trustee Busheikin (probable): story yes go ahead yeah

[1:57:27] Voice 2: if you turn on participants you'll get a a summary at the

[1:57:30] Voice 2: top is a participants list okay

[1:57:32] Trustee Busheikin (probable): oh i see the summary at the top okay um and then just so i

[1:57:38] Trustee Busheikin (probable): i'm gonna figure out how many trustees are here because the the summary says how many panelists

[1:57:42] Trustee Busheikin (probable): one two three four five six seven um seven trustees and and peter can count okay so that

[1:57:53] Trustee Busheikin (probable): motion carries unanimously uh thank you and there was a lot of work that went into that and what a

[1:57:59] Trustee Busheikin (probable): a great discussion. Yeah, I really, we really got into what this, how this, yeah, the challenges

[1:58:11] Trustee Busheikin (probable): and complexities of the work we do. And I think this is going to pay off in having really clear

[1:58:16] Trustee Busheikin (probable): goals. We are half an hour behind schedule. Some of that was we were dealing with tech stuff.

[1:58:21] Trustee Busheikin (probable): it happens. I am going to send us on our lunch break and get us back here at 1230, where we can

[1:58:30] Trustee Busheikin (probable): get into looking at the draft policy, the draft template OCP, and the appendices. I see a few

[1:58:41] Trustee Busheikin (probable): hands up. I don't know if those were some comments or questions before we go for lunch, just residuals.

[1:58:45] Trustee Busheikin (probable): if anyone has any comments or questions before lunch and um uh trustee patrick maybe over lunch

[1:58:53] Trustee Busheikin (probable): you can talk with david or put something forward about that strategic plan okay it is exactly noon

[1:58:59] Trustee Busheikin (probable): in my time zone so let's come back at 12 30. thank you

[2:02:31] Voice 9: David, I just sent you an email.

[2:29:04] Voice 9: Hi, everyone.

[2:29:10] Trustee Busheikin (probable): Hi, just letting you know I'm here.

[2:29:12] Trustee Busheikin (probable): It's Kate.

[2:29:13] Trustee Busheikin (probable): Okay.

[2:29:13] Trustee Busheikin (probable): Hi, Kate.

[2:29:14] Voice 9: I

[2:29:15] Trustee Luckham (probable): am here also.

[2:29:16] Trustee Busheikin (probable): Okay.

[2:29:17] Trustee Busheikin (probable): I see you.

[2:29:18] Trustee Busheikin (probable): And I see Tim.

[2:29:21] Voice 9: I'm here too.

[2:29:23] Trustee Busheikin (probable): Hi, that was Doug, I think.

[2:29:27] Trustee Busheikin (probable): And Jane is going to show up any moment now.

[2:29:30] Trustee Busheikin (probable): And hopefully, Case can get back in.

[2:29:33] Trustee Busheikin (probable): Oh, yeah, there you are.

[2:29:34] Trustee Busheikin (probable): Good.

[2:29:35] Trustee Busheikin (probable): Can

[2:29:35] Voice 9: you hear me?

[2:29:37] Trustee Busheikin (probable): Yes.

[2:29:37] Trustee Busheikin (probable): Yay.

[2:29:40] Voice 9: um okay well let's

[2:29:44] Trustee Busheikin (probable): jump back into it so um trustee patrick did you have anything to bring forward

[2:29:51] Trustee Busheikin (probable): around directing further work towards connecting ltc priorities with this strategic planners

[2:29:59] Trustee Busheikin (probable): that's something that's

[2:29:59] Trustee Busheikin (probable): Thank you.

[2:30:00] Trustee Busheikin (probable): to wait um

[2:30:00] Trustee Patrick (probable): i i know excuse me we did draft a motion um back and forth but i think i'd like

[2:30:06] Trustee Patrick (probable): to break it into two but i think if uh robert could bring it up um then i could show how we

[2:30:11] Trustee Patrick (probable): could potentially break it into two um do you have that robert uh

[2:30:19] Voice 4: did you send it by email

[2:30:21] Voice 4: oh

[2:30:21] Trustee Patrick (probable): it came from david

[2:30:23] Voice 2: email

[2:30:24] Trustee Patrick (probable): was yeah email to you yeah yeah

[2:30:27] Voice 2: i copied you on an email to laura

[2:30:29] Voice 2: rather allow me to

[2:30:32] Voice 4: allow me to get into my email oh

[2:30:35] Trustee Patrick (probable): sorry about that um so i can uh what i can

[2:30:38] Trustee Patrick (probable): basically uh david david was recommending um that we add a policy about local trust committees

[2:30:46] Trustee Patrick (probable): undertaking strategic planning um but then that uh that we communicate that to trust council for

[2:30:53] Trustee Patrick (probable): consideration so but i thought what we could do is break that into two uh have the have the

[2:31:00] Trustee Patrick (probable): policy make sense but still how that gets incorporated into the trust council strategic

[2:31:05] Trustee Patrick (probable): plan is still a in my mind something something needs to be worked on so um when the motion comes

[2:31:12] Trustee Patrick (probable): up you'll see i can i can break it i i would suggest it be broken into two and and trustee

[2:31:18] Trustee Patrick (probable): bruce shaken since it is a bit of a now if it's a policy did you want to wait until the next section

[2:31:23] Trustee Patrick (probable): or deal with it now well

[2:31:25] Trustee Busheikin (probable): and since we don't have it yet and we're putting robert on the spot let's

[2:31:28] Trustee Busheikin (probable): carry on with the next section and then bring this back later nope

[2:31:32] Trustee Patrick (probable): no problem oh

[2:31:33] Trustee Busheikin (probable): well there it is

[2:31:34] Trustee Busheikin (probable): though um let's just do it then um because it's it's up there yeah

[2:31:40] Trustee Patrick (probable): so what i was going to say is

[2:31:41] Trustee Patrick (probable): that we end the first motion at the end uh that just split split the motion there at after the

[2:31:49] Trustee Patrick (probable): the term um where there's a comma where it says term yeah so before i move that motion i'll just

[2:31:59] Trustee Patrick (probable): explain so my thought was if we're going to add a policy that i think that makes it that's a nice

[2:32:02] Trustee Patrick (probable): clean policy it just says that a trust the local trust committee's um oh sorry wrong term second

[2:32:12] Trustee Patrick (probable): term um not that one there's another place where there's a term and a comma you did very good uh

[2:32:17] Trustee Patrick (probable): So it's the last sentence there.

[2:32:21] Trustee Patrick (probable): So that combined that one back up and then cut the next one where it says term comma and yeah, right there.

[2:32:29] Trustee Patrick (probable): So I was thinking that was that that I think makes a nice clean policy statement that the local trust committee should should do that.

[2:32:43] Trustee Patrick (probable): but then there's still an ask of you know how would that now you know there's still work to

[2:32:48] Trustee Patrick (probable): be done as to how it would be incorporated into the policies into the um trust council

[2:32:58] Trustee Patrick (probable): strategic plan so i'm looking to you chair are you okay with this motion now or would you rather

[2:33:06] Trustee Patrick (probable): yeah

[2:33:07] Trustee Busheikin (probable): let's just do this now um we might as well uh so i'm looking for i guess you're moving it

[2:33:13] Trustee Busheikin (probable): um

[2:33:14] Trustee Patrick (probable): sure um I'll move this one and then like so the okay so I'll move that the regional planning

[2:33:21] Trustee Patrick (probable): committee requests that the best practices for delivery of planning services policy

[2:33:26] Trustee Patrick (probable): be amended to include a new policy that states that at the start of each term all LTCs should

[2:33:33] Trustee Patrick (probable): undertake a strategic planning exercise to determine their goals and priorities for the term

[2:33:37] Trustee Patrick (probable): Okay.

[2:33:40] Trustee Busheikin (probable): Seconder? Trustee Wolverton seconded it. Any discussion? Trustee Longerice?

[2:33:48] Voice 5: Yeah, I just have one question, and this is in regards to new projects that the

[2:33:53] Voice 5: trust committee intends to undertake. Is this going to be, you know, in the hospital?

[2:33:59] Trustee Busheikin (probable): You're fading in and out, like maybe just lean into your mic or whatever,

[2:34:03] Trustee Busheikin (probable): get your mic right in front of your face?

[2:34:05] Voice 5: It's the computer microphone.

[2:34:06] Voice 5: Better. Anyway,

[2:34:08] Voice 5: Anyway, this is just about new projects, right?

[2:34:12] Voice 5: Because there will be projects that are under being

[2:34:14] Voice 5: undertaken by the regional planning committee

[2:34:17] Voice 5: that was started in the prior term, they'll just carry on.

[2:34:20] Voice 5: So just really talk about any new projects

[2:34:22] Voice 5: that they want to undertake or a review of projects

[2:34:25] Voice 5: that have been discussing in the prior term

[2:34:29] Voice 5: and if it's term ended and it's a new-

[2:34:32] Trustee Busheikin (probable): You're fading in and out.

[2:34:33] Trustee Busheikin (probable): So I'm just following you.

[2:34:35] Trustee Busheikin (probable): I don't know if it's because you're moving your head around

[2:34:37] Trustee Busheikin (probable): which is a natural thing to do, but Zoom isn't natural.

[2:34:41] Trustee Busheikin (probable): But I get it.

[2:34:42] Trustee Busheikin (probable): You're asking about new projects

[2:34:45] Trustee Busheikin (probable): that come up throughout the term

[2:34:47] Trustee Busheikin (probable): that weren't accounted for in the strategic planning.

[2:34:50] Trustee Busheikin (probable): And I saw David Marler's hand up.

[2:34:53] Voice 2: Yeah, so all projects really need to be driven

[2:34:57] Voice 2: by local trust committees.

[2:34:58] Voice 2: That is that it has to be something

[2:35:00] Voice 2: that trust committee wants to do.

[2:35:02] Voice 2: So the beginning of the term,

[2:35:04] Voice 2: the trust committee presumably,

[2:35:05] Voice 2: hopefully all projects have been finished but there's going to be a few that do continue over

[2:35:10] Voice 2: from the previous term and it would be up to that trust committee to determine how it wants to

[2:35:14] Voice 2: proceed with that project and you know it may just want to finish it or it may want to extend it

[2:35:20] Voice 2: but the strategic planning is really for that local trust committee to look over the term

[2:35:26] Voice 2: four years and ask itself what is what what are its goals and how do our projects fit into that

[2:35:34] Voice 2: so i think it would include everything that the local trust committee would like to do

[2:35:39] Voice 2: through the year when local trust committees are doing projects presumably the strategic

[2:35:45] Voice 2: planning process would have helped to set up what they would like to do so we have a better idea

[2:35:51] Voice 2: going forward as to what is going to come up for that trust committee there may be something that

[2:35:57] Voice 2: comes up that wasn't thought of because over four years things can change that's fine i think like

[2:36:03] Voice 2: like anything you would have to address that but the strategic plan would just give you that

[2:36:07] Voice 2: starting point so that we can start looking at what are the priorities for the trust committee

[2:36:14] Voice 5: that makes sense in terms of local projects but there's a project that the regional planning team

[2:36:19] Voice 5: is operating on right now working on does the local trust committee have the authority then

[2:36:24] Voice 5: to say cancel that we're doing something different or well

[2:36:28] Voice 2: yeah I mean okay

[2:36:30] Voice 5: just wanted to be clear

[2:36:31] Voice 5: on that yeah that they so you could start on their project with the regional planning team and then

[2:36:36] Voice 5: it could eventually mid-term or mid-process get cancelled by the local trust committee yeah i

[2:36:42] Voice 2: think a way to look at this the

[2:36:44] Voice 5: way to look

[2:36:45] Voice 2: at this is that the the local trust committee is

[2:36:49] Voice 2: the political body that is requesting the work to be done right and the regional planning team is

[2:36:54] Voice 2: just a way of delivering the service and we're just trying to pull it together in a more coordinated

[2:37:00] Voice 2: in a coordinated fashion.

[2:37:01] Voice 5: Okay, so the key is get it done when

[2:37:05] Voice 9: you start.

[2:37:08] Voice 9: Yes.

[2:37:08] Voice 9: Sorry, I missed that, but.

[2:37:13] Trustee Busheikin (probable): Do you have enough clarity to know how to vote

[2:37:15] Trustee Busheikin (probable): on

[2:37:16] Voice 9: this motion?

[2:37:22] Voice 9: Case?

[2:37:25] Voice 9: Oh, we're not hearing you, you're muted.

[2:37:30] Voice 9: Case?

[2:37:31] Voice 9: I just wanted to just have clarity on .

[2:37:35] Voice 9: If you can adjust your mic again.

[2:37:40] Voice 9: Or whatever you need.

[2:37:41] Voice 5: I haven't done anything to the mic,

[2:37:42] Voice 5: so you can't

[2:37:43] Voice 5: hear me now

[2:37:45] Trustee Busheikin (probable): i can okay

[2:37:46] Voice 5: maybe i gotta get right up close to the computer that is

[2:37:49] Trustee Busheikin (probable): actually better on what

[2:37:51] Trustee Busheikin (probable): happened to a

[2:37:52] Voice 5: project

[2:37:54] Trustee Busheikin (probable): on the

[2:37:55] Voice 5: program no

[2:37:57] Trustee Busheikin (probable): we're still not hearing you very

[2:37:58] Trustee Busheikin (probable): well yeah

[2:38:00] Voice 5: just okay i'll forget it maybe

[2:38:05] Trustee Busheikin (probable): you can talk to mark again i this is so frustrating for

[2:38:09] Trustee Busheikin (probable): everyone um i am going to go to trustee stamford hi thank

[2:38:15] Trustee Stamford (probable): you chair um i'm just wondering is it

[2:38:17] Trustee Stamford (probable): worth looking at that being more specific about the start of each term um between six and eight

[2:38:26] Trustee Stamford (probable): months or a year the first year of the term i just know there's so much going on for if we have new

[2:38:32] Trustee Stamford (probable): new trustees, they do want to, they need to get a better sense of what they're dealing with before

[2:38:40] Trustee Stamford (probable): they can make these determinations. So it's just a thought. I'm in support of this motion,

[2:38:46] Trustee Stamford (probable): but I'm thinking of a specific time period that doesn't necessarily mean the first meeting or

[2:38:52] Trustee Stamford (probable): the second meeting.

[2:38:56] Trustee Busheikin (probable): Okay. And I had myself on the speaker's list next. I read this as being open

[2:39:03] Trustee Busheikin (probable): at the start of each term but we could certainly change it to near the start of each term or

[2:39:08] Trustee Busheikin (probable): within the first within the first year of of a new term okay so that's a friendly amendment

[2:39:16] Trustee Busheikin (probable): within i know that that peter luckham is probably frowning at me about using friendly amendment but

[2:39:22] Trustee Busheikin (probable): i think i'm using it correctly so within the first year of each new term we'll switch that put that

[2:39:29] Trustee Busheikin (probable): in there I'm seeing just generous general sorry generally nodding and I am in support of this

[2:39:34] Trustee Busheikin (probable): but I just wanted like I think it has to be said that uh I'm also thinking this could become this

[2:39:41] Trustee Busheikin (probable): is this demands resources you know and it could become well how are we then consulting the public

[2:39:46] Trustee Busheikin (probable): about this and then we need to have a survey and we need to have a community meeting and an APC

[2:39:50] Trustee Busheikin (probable): which could be great and maybe it's just got to be and maybe that could be in that policy that

[2:39:55] Trustee Busheikin (probable): It is up to the LTC to decide on the level of participation, because, you know, if especially if like it's in the middle of a OCP review or other projects that are ongoing and there's momentum, it may not people, communities could get a little frustrated that things are slowing down to do this strategic planning.

[2:40:15] Trustee Busheikin (probable): but I think yeah it can be worded in such a way to leave it keep the local autonomy as to sort of

[2:40:22] Trustee Busheikin (probable): how in-depth that is and how it's done and we did do that one year in the northern region a few

[2:40:30] Trustee Busheikin (probable): planners came around to every LTC and did a little mini strategic planning and I felt it was good

[2:40:37] Trustee Busheikin (probable): although a couple years later I think we all looked at it and we're like oh did we do any of

[2:40:43] Trustee Busheikin (probable): of that, but hopefully we'll get better at this. That's why we're doing the process. Okay. Sorry

[2:40:47] Trustee Busheikin (probable): for talking so much. Anyone else? I see David Marler and Robert Barlow. So I'm going to go

[2:40:55] Trustee Busheikin (probable): with Robert because I think you wanted to know what that change was. So if you look in the middle

[2:41:00] Trustee Busheikin (probable): at the start of each term, just highlight that and replace it.

[2:41:07] Voice 4: Replace each term with? I would

[2:41:10] Trustee Busheikin (probable): I would just highlight the whole thing and then say.

[2:41:14] Voice 4: When you say the whole thing?

[2:41:16] Trustee Busheikin (probable): The whole thing between the commas.

[2:41:17] Voice 4: Okay.

[2:41:18] Voice 4: That

[2:41:18] Trustee Busheikin (probable): whole thing, yeah.

[2:41:19] Trustee Busheikin (probable): And then replace it with within the first year of each term.

[2:41:35] Voice 9: Thank you.

[2:41:36] Voice 9: Good, thanks.

[2:41:37] Trustee Busheikin (probable): And David Marler.

[2:41:38] Voice 2: Yeah, I should comment that I don't think the policy needs to address how each LTC deals with the strategic planning.

[2:41:46] Voice 2: I think you can just leave that up to the LTC.

[2:41:48] Voice 2: It may be as simple as a meeting at one of the meetings

[2:41:52] Voice 2: just to discuss with staff and hammer something out,

[2:41:56] Voice 2: or it may be more elaborate such as having public session

[2:42:02] Voice 2: communications, so leave it with the LTC

[2:42:04] Voice 2: to determine what you would like to do.

[2:42:08] Trustee Busheikin (probable): Trustee Fenton.

[2:42:10] Trustee Fenton (probable): A couple of thoughts, I think sort of timing,

[2:42:15] Trustee Fenton (probable): so speaking as a new person coming in,

[2:42:17] Trustee Fenton (probable): And this provides frameworks, sort of like the explanation, okay, this is where we stand, you know, this is that opportunity, and maybe we need to actually formally do that at the LTC level for everybody across the board, where you get the opportunity to, this is our new process, or this is the process.

[2:42:35] Trustee Fenton (probable): you know for me it's new with the rest of you you've done it a whole bunch of times but and

[2:42:40] Trustee Fenton (probable): this is what's outstanding and depending on the dynamic in your ltc if you're just going through

[2:42:46] Trustee Fenton (probable): an ocb review then you're gonna have dynamic conversation and other people have a little

[2:42:52] Trustee Fenton (probable): of already just finished that or moving on to something else well so their conversation would

[2:42:56] Trustee Fenton (probable): be a lot less but can be once again just it's that formal 50 the audience is new to the conversation

[2:43:04] Trustee Fenton (probable): so he sort of brings them up to speed and gives them that year to get their head around it but

[2:43:09] Trustee Fenton (probable): also connect the dots to the bigger regional planning picture thank

[2:43:14] Trustee Busheikin (probable): you okay are we ready

[2:43:17] Trustee Busheikin (probable): to vote anyone else okay so this has been moved and seconded yeah uh so i'm going to call the

[2:43:25] Trustee Busheikin (probable): question please use your electronic hand okay and this passes also i think unanimously one two three

[2:43:37] Trustee Busheikin (probable): three, four, five, six, seven trustees.

[2:43:41] Trustee Busheikin (probable): So yes, great, thank you, motion carries.

[2:43:48] Trustee Busheikin (probable): Go ahead, Trustee Patrick.

[2:43:50] Trustee Patrick (probable): And then I think a complimentary one was the second part

[2:43:53] Trustee Patrick (probable): was that, and sorry, is that,

[2:43:56] Trustee Patrick (probable): well, I think we have to just say

[2:43:57] Trustee Patrick (probable): that the Regional Planning Committee

[2:44:00] Trustee Patrick (probable): requests staff to report on options

[2:44:04] Trustee Patrick (probable): to or to report on incorporating local trust committee strategic planning you know or within

[2:44:17] Trustee Patrick (probable): the trust councils I don't know strategic plan that's terribly worded but something along those

[2:44:23] Trustee Patrick (probable): lines I'm open to suggestions while it's not seconded here if it's

[2:44:29] Voice 10: clear that works

[2:44:30] Trustee Patrick (probable): that work

[2:44:31] Trustee Patrick (probable): Okay. Yeah,

[2:44:32] Voice 10: it works. I'll

[2:44:37] Voice 9: second that. Discussion? Okay, I'm going to call the question. All in

[2:44:45] Voice 9: favor, raise your electronic hand.

[2:44:51] Trustee Busheikin (probable): Okay, that motion also carries. Thank you. So let us now

[2:44:55] Trustee Busheikin (probable): move on to the section called Strategic Approach to OCPL-UB Reviews Methodology and Format. So what

[2:45:03] Trustee Busheikin (probable): What I would like to ask us to do is to comment,

[2:45:09] Trustee Busheikin (probable): offer our comments on the draft policy here.

[2:45:16] Trustee Busheikin (probable): And then after that move to the appendices,

[2:45:20] Trustee Busheikin (probable): which I think we'll have,

[2:45:21] Trustee Busheikin (probable): I mean, and that really is the criteria primarily.

[2:45:25] Trustee Busheikin (probable): And we have two versions.

[2:45:27] Trustee Busheikin (probable): In my package, the marked up version was scrambled.

[2:45:31] Trustee Busheikin (probable): So I will be referring to page numbers, but we can refer to section numbers also if we have specific comments.

[2:45:38] Trustee Busheikin (probable): So I'm going to take my hand down. I'm going to open it up here.

[2:45:43] Trustee Busheikin (probable): Trustee Wolverton, you have the floor or the screen.

[2:45:48] Voice 8: OK, so we're looking at policy now.

[2:45:50] Voice 8: Yeah. OK, so I wanted to look at number six point four under special part.

[2:46:01] Voice 8: yeah under special

[2:46:03] Voice 17: projects oh

[2:46:04] Voice 8: no

[2:46:06] Voice 17: sorry under review of development applications

[2:46:08] Voice 17: yeah um

[2:46:09] Voice 17: so it says that the discretion of an ltc application referrals to the apc

[2:46:13] Voice 17: may be limited to those applications requiring an ltc decision um we have made referrals to our

[2:46:22] Voice 17: apc so maybe it's it's okay in here but we have made referrals to our apc that are

[2:46:28] Voice 17: on broader issues like climate action um like the road network plan um so things that are not

[2:46:38] Voice 17: specific to an application but are are broader than that so i wasn't sure whether you know

[2:46:47] Voice 17: whether this would say oh you can't do that any longer or it's only in reference to development

[2:46:55] Voice 17: development applications so

[2:46:57] Trustee Busheikin (probable): David Marler has that answer for that

[2:47:00] Voice 2: yeah so this is already in the

[2:47:03] Voice 2: best practices it's not being proposed to be changed here and it doesn't restrict it in any

[2:47:09] Voice 2: way in fact it's just saying that if you just want your APC to only look at applications you can

[2:47:15] Voice 2: certainly do that so yeah it won't restrict you from sending anything to the APC that you would

[2:47:22] Voice 2: like them to get some feedback on.

[2:47:24] Voice 17: Okay. And the other one was a 6.7. I brought this up before

[2:47:30] Voice 17: the community information meetings are encouraged. These meetings may be hosted by the LTC or the

[2:47:37] Voice 17: applicant. And to me, that's very, it's a bit problematic if it's hosted by the applicant.

[2:47:45] Voice 17: applicant? Are there minutes? Is it organized by the trust? I'm not sure why that would happen

[2:47:56] Voice 17: or under what circumstances. I

[2:48:01] Voice 2: can respond to that one. Yeah,

[2:48:04] Voice 2: so there are situations where

[2:48:06] Voice 2: we encourage the applicant to go out to the community and get some feedback because maybe

[2:48:12] Voice 2: we're not sure if there's any support for it and in those instances we give

[2:48:17] Voice 2: the applicant all of the requirements such as has to be a public location need

[2:48:22] Voice 2: to take minutes need to provide those minutes to the local trust committee we

[2:48:26] Voice 2: don't do it too often but this certainly just allows that that could happen again

[2:48:33] Voice 2: this is not considered for amendments here because it's not really part of the

[2:48:38] Voice 2: projects it's more part of the application processing but you know if

[2:48:42] Voice 2: want us to make amendments to it let us know thank

[2:48:47] Voice 9: you anyone else uh please okay thank you

[2:48:58] Voice 5: yeah i had one question regarding uh this is the current policy as well uh section 2.5 where it

[2:49:08] Voice 5: says lps staff will provide ltc's with early advice on any proposed ocp amendments that may

[2:49:14] Voice 5: be inconsistent with the trust policy statement and we'll see clarity and that's fair enough it's

[2:49:20] Voice 5: With this second sentence, LPS staff will not spend time on OCP amendments that are

[2:49:24] Voice 5: inconsistent with the Island Trust Policy Statement without prior approval of Trust

[2:49:29] Voice 5: Council.

[2:49:30] Voice 5: Can Trust Council override consistency with the Trust Policy Statement?

[2:49:36] Voice 5: It doesn't, that's an odd sentence.

[2:49:39] Voice 5: I didn't think we

[2:49:40] Voice 5: had that, that we

[2:49:43] Voice 2: could override our own rules.

[2:49:44] Voice 5: yeah

[2:49:45] Voice 2: it's this is an interesting one essentially saying that if there's

[2:49:53] Voice 2: i guess what i'm saying is that that yes council can because council has to approve the bylaws like

[2:50:00] Voice 2: executive is delegated that authority to on behalf of council uh to approve your bylaws

[2:50:07] Voice 2: um i think the wording here could be problematic now that i read it so we could probably change

[2:50:14] Voice 2: change that to make it clearer what what we're saying but generally it's just saying that we

[2:50:20] Voice 2: don't want to be spending staff resources on doing something that's inconsistent with the

[2:50:25] Voice 2: Allen's trust policy statement yeah

[2:50:29] Voice 5: it just seemed very odd to be in that statement there

[2:50:31] Voice 5: um and the other thing again in section 2.3 which was any major policy regulatory work of an LTC or

[2:50:42] Voice 5: RPC. I'm not sure about the words of an LTC because we don't do the major work

[2:50:50] Voice 5: it's the RPC that does it. A

[2:50:53] Trustee Busheikin (probable): project. 2

[2:50:55] Voice 5: .3.

[2:50:57] Voice 2: Oh there's two 2.3's so sorry

[2:51:00] Voice 2: that's a

[2:51:00] Trustee Busheikin (probable): numbering

[2:51:02] Voice 2: error. So it must be the first one.

[2:51:05] Voice 10: Page 8.

[2:51:07] Voice 5: On the bottom of page 8. Yeah.

[2:51:10] Voice 5: And I guess the question is for a major project, you won't be able to start it or put it forward until you actually get an approval from the budget board, right?

[2:51:26] Voice 5: Correct.

[2:51:28] Voice 5: You're going to be able to put forward a business case that sometimes August, September, October, to try to get it put forward for consideration by the regional planning team.

[2:51:40] Voice 5: Is that correct?

[2:51:41] Voice 2: not quite so the we have a regional planning team and we have a regional planning committee so i

[2:51:49] Voice 2: want to mix those two up right the all of the projects that the regional planning team does

[2:51:56] Voice 2: are either initiated by a local trust committee or the regional planning committee the regional

[2:52:02] Voice 2: planning committee tends to do things like model bylaws and things out of the trust council

[2:52:08] Voice 2: strategic plan. The local trust committee will do amendments to its official community plan and

[2:52:14] Voice 2: land use bylaws. So what this is saying is for any major policy or regulatory work,

[2:52:21] Voice 2: so that could be initiated by the LTC or the RPC, then we have to have what's listed there in 2.3 to

[2:52:31] Voice 2: I

[2:52:31] Voice 5: just want to

[2:52:32] Trustee Busheikin (probable): go ahead I didn't hear you well

[2:52:38] Voice 5: I just want to say I just I forgot about the

[2:52:40] Voice 5: regional planning committee being involved with the regional planning team right so their

[2:52:50] Voice 5: regional planning team is working for the regional planning committee as well I forgot about that

[2:52:55] Voice 2: well it works for all of the LPS including the regional planning committee and all the LTPs

[2:53:00] Voice 2: yeah let's

[2:53:01] Trustee Busheikin (probable): just jump in here i think this would be clarified if we just remove the words relevant

[2:53:06] Trustee Busheikin (probable): local or just remember the words local trust committee because the beginning of the sentence

[2:53:11] Trustee Busheikin (probable): talks about ltcs and rpc and then it just talks about a relevant local trust committee and it's

[2:53:18] Trustee Busheikin (probable): like wait rpc is working for a relevant local trust committee so if it just said a priority

[2:53:22] Trustee Busheikin (probable): of the relevant committee i think it'll be okay

[2:53:26] Voice 1: okay

[2:53:27] Trustee Busheikin (probable): yeah okay it's not doesn't change the intent

[2:53:31] Trustee Busheikin (probable): at all yeah i don't need a

[2:53:32] Voice 2: resolution for that these

[2:53:33] Trustee Busheikin (probable): are more yeah

[2:53:34] Voice 2: okay i'll make the change

[2:53:37] Trustee Busheikin (probable): housekeeping um case did you know okay um i don't know who's next i think it was me so

[2:53:46] Trustee Busheikin (probable): so if that's okay, I'll put myself on. I'm at a number of comments and suggestions. So

[2:53:53] Trustee Busheikin (probable): hang on a minute. I can't see my, oh, I've got, I saved an old version. That's okay.

[2:54:06] Trustee Busheikin (probable): I'll just have to pause. So I'm concerned about the, I've talked about it before in this meeting,

[2:54:12] Trustee Busheikin (probable): the use of the word growth. So, and it's in several times, but if we look at

[2:54:16] Trustee Busheikin (probable): um b1.1 sorry i'm just um my notes aren't where they're supposed to be here um

[2:54:27] Trustee Busheikin (probable): if that makes any sense uh so i actually have to get myself there um but anyway you'll see the word

[2:54:35] Trustee Busheikin (probable): yeah b yeah so the end of b1 managing growth development and i think it should be growth

[2:54:44] Trustee Busheikin (probable): development. But I know that growth is a commonly used word in planning, but I don't think there's

[2:54:53] Trustee Busheikin (probable): consensus that we want to endlessly have growth. And in fact, I've had informal discussions with

[2:55:00] Trustee Busheikin (probable): trustees about, hmm, look what Squamish, did they actually downzone some properties? So I would like

[2:55:07] Trustee Busheikin (probable): throughout the document to remove the word growth. I think it can be either just left out or replaced

[2:55:13] Trustee Busheikin (probable): with development, or maybe there's another term like human use or human settlement, I don't know.

[2:55:24] Trustee Busheikin (probable): It's a, you know, it's a, in a way, a philosophical question that's tied to

[2:55:29] Trustee Busheikin (probable): climate change and economic global economics. But I, I'd like to leave the question of growth up to

[2:55:37] Trustee Busheikin (probable): local ltc so i'm curious with staff if you think that will work and of course if we'll leave it

[2:55:45] Trustee Busheikin (probable): out there if someone doesn't agree with me then we'll share their points of view too but david

[2:55:50] Trustee Busheikin (probable): is that something that you think could work yeah

[2:55:52] Voice 2: um if you look at 1.1 just removing growth

[2:55:55] Voice 2: actually doesn't really change much you could just say preference for managing development

[2:56:00] Voice 2: and conservation so yeah i could go through and just delete growth or mark it as deleted and you

[2:56:06] Voice 2: can have a look at that next time.

[2:56:07] Trustee Busheikin (probable): Okay that's great and then but throughout throughout the

[2:56:11] Trustee Busheikin (probable): whole document growth is used maybe six to eight times.

[2:56:14] Voice 2: Yeah I'll just do a search and have a look

[2:56:16] Voice 2: how we can accommodate that.

[2:56:18] Trustee Busheikin (probable): That is great and another comment I had but it's not new it's the

[2:56:25] Trustee Busheikin (probable): 6.7 about the community information meetings and I'll say my concern and there may be this is

[2:56:33] Trustee Busheikin (probable): something that we'll have to just put aside till next term a project on engagement but the fact is

[2:56:39] Trustee Busheikin (probable): community information meetings um are often um publicized as being question and answer and learn

[2:56:46] Trustee Busheikin (probable): about the project and the public comes and they actually want to talk about they want to share

[2:56:50] Trustee Busheikin (probable): their thoughts and the local trustees often want to hear those thoughts so they become de facto

[2:56:56] Trustee Busheikin (probable): like meetings where there's public input and not just questions and it's a bit of a

[2:57:01] Trustee Busheikin (probable): a schmuzzle, to use a Yiddish word, like it's kind of messy, because there's mixed expectations.

[2:57:11] Trustee Busheikin (probable): You know, are we going to that meeting, like a community member, can we go to this meeting and

[2:57:14] Trustee Busheikin (probable): say what we think? Are we supposed to just ask questions for clarification? Will we be allowed

[2:57:18] Trustee Busheikin (probable): to say what we think? Do we have to put our opinion in a question form? Like, it's just not,

[2:57:23] Trustee Busheikin (probable): it's not a great setup. And I guess I think that, I don't think that we can just have community

[2:57:31] Trustee Busheikin (probable): information meetings that are one way um maybe we can but i i wouldn't support that in my

[2:57:39] Trustee Busheikin (probable): community so i'm i guess i'm wondering about just including in here comments like meetings at this

[2:57:46] Trustee Busheikin (probable): point allow members of the public to engage in dialogue with the applicant or ask questions of

[2:57:50] Trustee Busheikin (probable): trustees and staff um i would just like to add comma provide input um so um yeah and maybe that's

[2:58:01] Trustee Busheikin (probable): controversial because i know that i've had yeah i've had discussions with people who feel

[2:58:06] Trustee Busheikin (probable): that would be a suggestion um and those um hang on there's actually one um it's a little thing

[2:58:19] Trustee Busheikin (probable): and it's 8.1 and maybe this hasn't been changed and it doesn't matter but it talks about meetings

[2:58:24] Trustee Busheikin (probable): on uh weekend days um but we often have meetings and it goes quite well on weekday evenings so

[2:58:32] Trustee Busheikin (probable): So could that be added where it says an 8.1 weekend days and weekday evening?

[2:58:37] Trustee Busheikin (probable): For

[2:58:38] Voice 10: 8.1? Okay.

[2:58:40] Trustee Busheikin (probable): Yeah. Just because it reflects what we actually do.

[2:58:44] Voice 2: Sorry. Can you just repeat what you're asking is there?

[2:58:47] Trustee Busheikin (probable): Yeah. So for 8.1, where it says right in the middle of that, it says on week and days.

[2:58:57] Trustee Busheikin (probable): On

[2:58:57] Voice 2: weekdays. Okay. Yeah. Okay. Yeah.

[2:58:59] Trustee Busheikin (probable): weekend days or weekday evenings okay

[2:59:05] Voice 9: yeah that can be

[2:59:10] Trustee Busheikin (probable): better for some staff members

[2:59:12] Trustee Busheikin (probable): okay

[2:59:13] Voice 1: okay those

[2:59:16] Trustee Busheikin (probable): are my only comments on the policy i do have a few on the ocp template but thank you

[2:59:23] Trustee Busheikin (probable): i'll go in order that i see people so trustee luckham wolverton longer ice and patrick and i'm

[2:59:31] Trustee Busheikin (probable): So if that's not the order it went up in, it's just,

[2:59:33] Trustee Busheikin (probable): I'm, yeah, doing my best.

[2:59:36] Trustee Luckham (probable): Yes, thank you.

[2:59:38] Trustee Luckham (probable): I was just reading over that section

[2:59:40] Trustee Luckham (probable): about the community information meeting part

[2:59:42] Trustee Luckham (probable): and reflecting on your comments, Chair Bushekin.

[2:59:47] Trustee Luckham (probable): And indeed, I would like to hear from staff

[2:59:50] Trustee Luckham (probable): and respect to that.

[2:59:53] Trustee Luckham (probable): But I'm just going to say that

[2:59:57] Trustee Luckham (probable): in all of our process, protected and let,

[3:00:00] Trustee Luckham (probable): legislation is the public hearing. And that is the sacred piece of our work that needs to be

[3:00:10] Trustee Luckham (probable): protected and not be confused with community information meeting. Because there are, I think

[3:00:17] Trustee Luckham (probable): it's not hard to imagine situations where the applicant may or may not be at a community

[3:00:22] Trustee Luckham (probable): information meeting. Members of the public may or may not be at a community information meeting.

[3:00:27] Trustee Luckham (probable): when opinion or remarks are made that may either not be accurate, not have the opportunity for

[3:00:41] Trustee Luckham (probable): a response from the applicant, or might stimulate other members of the public

[3:00:48] Trustee Luckham (probable): to think about something if they'd heard those remarks. And the public hearing is the time

[3:00:56] Trustee Luckham (probable): time that is when we are soliciting opinion about the bylaw that we are considering and so

[3:01:06] Trustee Luckham (probable): there is a distinction and I'd like to hear from staff on that.

[3:01:11] Voice 2: Yeah so it's an interesting one

[3:01:15] Voice 2: because I think community information meetings are pretty unique to the Alice Trust in that

[3:01:20] Voice 2: they're done as a standard. Elsewhere they're usually you know you just go straight to public

[3:01:27] Voice 2: hearing to hear what the public have to say and you know you'll get your feedback or the

[3:01:32] Voice 2: information would be made available to the public in advance by the website so I think the name

[3:01:39] Voice 2: suggests it's community information is to provide information to the community and as it says in

[3:01:45] Voice 2: the policy to give them an opportunity to ask questions so they understand more about the

[3:01:50] Voice 2: project. It's not really intended to solicit feedback because maybe it's in the early stages

[3:01:57] Voice 2: and we're not quite ready for the feedback. We're just wanting to give the public information and

[3:02:03] Voice 2: then the feedback will be at the public hearing, for example. Now, having said that, we know that

[3:02:09] Voice 2: people will write to us or want to provide that feedback. I think that's okay. I just don't think

[3:02:15] Voice 2: that should be a goal of a community information meeting if you're going to have a public hearing.

[3:02:21] Voice 1: Now having

[3:02:22] Voice 2: said that, the legislation on public hearings has changed that if you're doing a

[3:02:28] Voice 2: land use bylaw amendment that's consistent with your LCP, it's pretty well you don't need to have

[3:02:36] Voice 2: a public hearing and you don't have to waive it. There's a different process in place now.

[3:02:44] Voice 2: you know so how that factors in I really don't know so from a policy point of view I think I'd

[3:02:52] Voice 2: be inclined to suggest that you leave it a practical point of view is when scheduling a

[3:02:58] Voice 2: community information meeting is just to think about how you would deal with people that want

[3:03:04] Voice 2: to provide feedback at that meeting or you know would you redirect it to the public hearing if

[3:03:10] Voice 2: there is one thank

[3:03:12] Trustee Busheikin (probable): you and i'm going to kind of share myself here and and um this is a bigger

[3:03:17] Trustee Busheikin (probable): topic that can't i think be dealt with today and is really more about what is community engagement

[3:03:23] Trustee Busheikin (probable): so i'm going to chair myself and say uh trustee laura uh would you please um rescind your request

[3:03:30] Trustee Busheikin (probable): and uh i'll say yes i will rescind my request uh because it isn't much it is a very complex thing

[3:03:37] Trustee Busheikin (probable): And I think we would need a major trust-wide project to create a community engagement strategy or terms of reference for how we do community engagement.

[3:03:46] Trustee Busheikin (probable): And I think it does come down to every time there's a community information meeting, this topic comes up.

[3:03:51] Trustee Busheikin (probable): And I think it's just going to have to be doing that for a while.

[3:03:55] Trustee Busheikin (probable): And I withdraw any suggestions to change that.

[3:04:01] Trustee Busheikin (probable): Thanks for the good discussion.

[3:04:03] Trustee Busheikin (probable): session. So I believe next was Trustee Wolverton, Longerice, and Patrick, and then Fenton.

[3:04:12] Voice 17: Okay, I just, in the same 8.1, to ensure participation by non-resident owners, it's also

[3:04:20] Voice 17: to ensure participation by residents who work during the week. So I mean, I think you could

[3:04:28] Voice 17: could say to ensure the broadest participation

[3:04:31] Voice 17: rather than identifying non-resident owners.

[3:04:37] Voice 17: That would be my suggestion.

[3:04:40] Voice 1: So broadest, what was that?

[3:04:44] Voice 17: To ensure the broadest participation period.

[3:04:47] Voice 1: Right, thank you.

[3:04:49] Voice 17: Okay.

[3:04:51] Trustee Busheikin (probable): Thank you.

[3:04:54] Trustee Busheikin (probable): Frosty, longerized than Patrick.

[3:04:57] Voice 5: You can hear me?

[3:04:58] Voice 5: Yeah.

[3:04:59] Voice 5: In regards to section 6.7,

[3:05:02] Voice 5: the one comment I have is about the words

[3:05:05] Voice 5: immediately. That's where it says a separate session immediately prior to a public hearing.

[3:05:11] Voice 5: I mean, that sometimes is problematic. If you're going to have a community information meeting and

[3:05:17] Voice 5: then close it down and then open up a public hearing, do you really have time to consider the

[3:05:23] Voice 5: information that you've received at the community information meeting? I realize this is a way also

[3:05:30] Voice 5: of saving staff time having it on the same day but i just wonder about removing the word immediately

[3:05:39] Voice 5: and leaving it open

[3:05:40] Trustee Busheikin (probable): please go ahead david yeah

[3:05:42] Voice 2: i think that the standard practice is at the

[3:05:45] Voice 2: beginning of a public hearing there's an opportunity which is a community information

[3:05:49] Voice 2: session for the planner or even the applicant to explain the project explain the bylaws to the

[3:05:57] Voice 2: the community and then allow the community to ask questions of clarification and there's no

[3:06:03] Voice 2: provision for that inside the public hearing itself so this is usually happens let's say the

[3:06:10] Voice 2: public hearing is advertised at six o'clock this would be done immediately and then once everybody

[3:06:16] Voice 2: is you know asked a question they'll close that section and then the chair would go through the

[3:06:22] Voice 2: process of opening the public hearing so the idea is just that the people attending uh have had that

[3:06:29] Voice 2: opportunity to hear a little bit more about the bylaw and had opportunity to just ask questions

[3:06:34] Voice 2: and now they're going to the the input section which is the hearing so that's why it says

[3:06:39] Voice 2: immediately yeah um there's there's two types right the community information meeting that's

[3:06:44] Voice 2: held well in advance which you might do at the time of drafting the bylaws to get some

[3:06:50] Voice 2: some idea of what works, what doesn't work, and then you might have another community information

[3:06:55] Voice 2: meeting at the same time as your public hearing just to say this is what we've done, and this is

[3:07:01] Voice 2: what we're going to ask you to comment on at the public hearing.

[3:07:04] Voice 5: That makes sense. One other comment,

[3:07:06] Voice 5: section 4.4, and there's a current policy, there's one amendment, which is that

[3:07:16] Voice 5: but late items would now be added by approval of the chair.

[3:07:26] Trustee Busheikin (probable): Didn't hear that, the last bit.

[3:07:29] Trustee Busheikin (probable): Late items added by the chair, then-

[3:07:32] Voice 5: Section 4.4 says LPS staff will not add late items

[3:07:36] Voice 5: to agendas except with the approval of the chair.

[3:07:40] Voice 5: Current policy says approval of the local customer.

[3:07:44] Voice 5: I'm just curious about the reason for that.

[3:07:49] Voice 9: Is this a change from current policy?

[3:07:51] Voice 9: yeah okay

[3:07:53] Trustee Busheikin (probable): so the question is what what's the rationale for the rationale yeah oh okay let

[3:08:00] Voice 2: me have a look make sure it's consistent um i didn't think we changed that

[3:08:04] Voice 5: section uh 3.3 of

[3:08:07] Voice 5: the current oh sorry 3.4 of the current policy okay

[3:08:12] Voice 2: i will have a look at that just i don't

[3:08:16] Voice 2: think we intend to change that okay

[3:08:19] Voice 10: i'll

[3:08:20] Voice 2: check that out

[3:08:21] Voice 10: thank you okay

[3:08:23] Trustee Busheikin (probable): moving on trustee patrick

[3:08:25] Trustee Busheikin (probable): um

[3:08:30] Trustee Patrick (probable): my concern is a few things and i was listening closely through like the presentations that we had

[3:08:40] Trustee Patrick (probable): and i know heather talked about you know sort of we had like basic public engagement and then if

[3:08:47] Trustee Patrick (probable): you have enhanced but that's something different and um and all of this and i look at page 54 when

[3:08:54] Trustee Patrick (probable): marnie was going through the um uh sort of the the picture there of everything and that starts

[3:09:00] Trustee Patrick (probable): with phase one phase two phase three and all of this what we're missing and what's missing in the

[3:09:06] Trustee Patrick (probable): policy as well is the definition phase of projects and to me you know and i'm using

[3:09:17] Trustee Patrick (probable): using Ganges Village as sort of a recent major project that's in my mind, and I'm dissecting

[3:09:23] Trustee Patrick (probable): it all the time. What's working? What's not working? How can it be better? All of those

[3:09:27] Trustee Patrick (probable): things. That's just how I think. But we're not doing, we need to be mandated, especially for

[3:09:34] Trustee Patrick (probable): major and extraordinary projects, to spend time in that project definition phase. We have a letter

[3:09:39] Trustee Patrick (probable): from LIAX and First Nations that says, you know, consult us at the project definition

[3:09:46] Trustee Patrick (probable): phase of a project. We can't ignore that. And if LIAX are asking us that, probably most First

[3:09:52] Trustee Patrick (probable): Nations may feel that same way, that if we're making room for decision making, then we need

[3:09:58] Trustee Patrick (probable): to not be already, you know, in phase one of a project before we go to First Nations.

[3:10:04] Trustee Patrick (probable): um so i think and i also look at you know all the questions uh you know trustee we're shaking

[3:10:12] Trustee Patrick (probable): you were talking about the engagement plan you know that's a that's a project definition phase

[3:10:17] Trustee Patrick (probable): who are we engaging how deep do we need to engage uh north vancouver has a whole project guide

[3:10:24] Trustee Patrick (probable): engagement guide to help each and every project go through that thinking because it's it's a

[3:10:28] Trustee Patrick (probable): the project-specific thinking? Who are the stakeholders? How deeply am I going to be

[3:10:35] Trustee Patrick (probable): engaging with them? And I know municipality of Saanich, they did an area plan. So I went back

[3:10:42] Trustee Patrick (probable): and looked at all their materials. They use the IAP2 right down to the level of the stakeholder.

[3:10:48] Trustee Patrick (probable): Is this particular stakeholder only having input? Are they consulted? So is it an overall project

[3:10:57] Trustee Patrick (probable): or does it change so i think we we need to be able to define you know a project definition phase

[3:11:04] Trustee Patrick (probable): could be quite in depth for a big project whereas it would be you know a little quicker

[3:11:11] Trustee Patrick (probable): but i think it takes her budget where does the money come from partners you know who else needs

[3:11:17] Trustee Patrick (probable): to be included do we need memo of understandings do we need contracts do we you know jump in here

[3:11:25] Trustee Busheikin (probable): because i think what i'm missing is are you suggesting this be incorporated into this policy

[3:11:32] Trustee Busheikin (probable): or into the timelining we see later or i'm not sure what um you're you're giving us a uh

[3:11:42] Trustee Busheikin (probable): well we're

[3:11:42] Trustee Patrick (probable): at process we've gone we're looking

[3:11:45] Trustee Patrick (probable): at the policy under the

[3:11:46] Trustee Patrick (probable): under process concept and to me the policy jumps into details um but misses this whole project

[3:11:57] Trustee Patrick (probable): definition phase and how important that is and that should be policy could i uh

[3:12:05] Voice 2: yeah yeah yeah

[3:12:08] Voice 2: so i'm i'm agreeing with you um trustee patrick i think um that is something we should be putting

[3:12:15] Voice 2: in here. We could under section two, I think it is, we'll have to figure out exactly where it goes,

[3:12:21] Voice 2: add in a policy. And I think also on screen here, you'll see the diagram for major policy.

[3:12:28] Voice 2: We could add a phase zero, or we can renumber it to a phase one, which would be project definition.

[3:12:35] Voice 2: And then we can specify what's involved in there and add in a timeframe for that,

[3:12:40] Voice 2: and then link that back to the policy. So that's something we could do.

[3:12:44] Voice 2: okay

[3:12:51] Trustee Busheikin (probable): so and would you need a um a resolution to do that i

[3:12:57] Voice 2: think for this one yeah i just

[3:12:59] Voice 2: maybe ask that you have a resolution to add a project definition phase into the policy

[3:13:07] Voice 2: and the timeline for major and extraordinary projects um

[3:13:19] Trustee Busheikin (probable): hold on to that laura and wait till

[3:13:25] Trustee Busheikin (probable): we get to the end of discussing the policy and then put that on the table okay good and did you

[3:13:30] Trustee Busheikin (probable): have anything else to add right now okay not hearing anything you can put your hand up again

[3:13:39] Trustee Busheikin (probable): i'm going to go to doug thank

[3:13:46] Trustee Fenton (probable): you i and once again i just i had some pdf issues so i don't have the

[3:13:52] Trustee Fenton (probable): actual portion of the statement in front of me but it comes back to these expectations from the

[3:13:58] Trustee Fenton (probable): the community and if there's nothing else i've learned in the last four months or four years

[3:14:03] Trustee Fenton (probable): is that people don't understand we can make all the assumptions in the world that people

[3:14:08] Trustee Fenton (probable): get it and this has been the way this policy has been done like this forever um nobody understands

[3:14:13] Trustee Fenton (probable): that until they're tearing it apart by emails and you know so we need to actually define in each

[3:14:22] Trustee Fenton (probable): for in these pieces where there are opportunities for public input so that we're defining between

[3:14:30] Trustee Fenton (probable): we can't assume they know this is when they're going to be having an opportunity for public

[3:14:34] Trustee Fenton (probable): input there's maybe a q a session and that's perfect but that's what it should say but we

[3:14:39] Trustee Fenton (probable): should also be outlining clearly in black and white simple just saying you know opportunity

[3:14:45] Trustee Fenton (probable): for input will be you know defined on that at that meeting let's say and by what means

[3:14:52] Trustee Fenton (probable): and maybe that means will change based on the community's needs um or population or whatever

[3:14:58] Trustee Fenton (probable): but um you know i think that we should not take that lightly we should try to

[3:15:04] Trustee Fenton (probable): incorporate that wherever it fits in this policy thank

[3:15:11] Trustee Busheikin (probable): you and i'm gonna turn to staff i this is a

[3:15:16] Trustee Busheikin (probable): Yeah, I totally agree. And again, is that something we want to do in this policy? Can we, without doing a bit of a think tank session with Trust Council, is this a matter of clarifying something that we can put in the policy?

[3:15:40] Trustee Busheikin (probable): Is it something that we need to maybe we need to pass a resolution encouraging trust council to prioritize the creation of a community engagement strategy for the trust, you know, in and adding it to our strategic plan because it can be quite a big like Laura was talking about things other other jurisdictions have, they didn't just come up with that like that like it's, as we can see it's a big discussion.

[3:16:08] Trustee Busheikin (probable): So I'm not quite sure. I really like what you're saying, but I'm not sure if we can just add a bullet point or two, because I don't know if we are all on the same page about our community engagement.

[3:16:22] Trustee Busheikin (probable): Go ahead, David.

[3:16:24] Voice 2: Yeah, I think the policy doesn't need to be specific.

[3:16:28] Voice 2: I think it could provide some high level policy around what local trust committees should consider.

[3:16:36] Voice 2: I think the appropriate place to do the engagement is in the project development or even earlier in the project definition stage and then into the project charter so that the local trust committee will be determining specifically for that particular project what kind of engagement and how it's going to happen.

[3:16:56] Voice 2: happen the policy has a section three on page nine i think it is of the agenda and the very

[3:17:04] Voice 2: first one just says all community engagement where it will establish the appropriate iap2

[3:17:09] Voice 2: engagement level in the project charter um and then 3.2 indicates that you know i shall follow

[3:17:16] Voice 2: that uh the commitments and provide opportunities to be heard and provide feedback um and then 3.3

[3:17:23] Voice 2: stakeholders and key partners should be identified early in the process so I think that's the area

[3:17:29] Voice 2: to address it at that level so there's something missing in section three that you feel which

[3:17:35] Voice 2: should go in there then certainly you know ask us to put that in thank

[3:17:44] Trustee Busheikin (probable): you and maybe you could

[3:17:47] Trustee Busheikin (probable): just take away the idea that when you're creating the language that trustee Patrick's going to be

[3:17:52] Trustee Busheikin (probable): asking for around the problem definition stage that maybe I like the idea that looking at

[3:17:59] Trustee Busheikin (probable): consultation would start right then and there.

[3:18:04] Trustee Busheikin (probable): Okay, anyone else have any comments or changes

[3:18:07] Trustee Busheikin (probable): or additions they want for this policy

[3:18:09] Trustee Busheikin (probable): or could we perhaps consider moving ahead with it?

[3:18:16] Trustee Busheikin (probable): Yes, Peter Luckham.

[3:18:19] Trustee Busheikin (probable): On

[3:18:19] Trustee Luckham (probable): this most recent conversation, Jared,

[3:18:23] Trustee Luckham (probable): and in that determination of a priority

[3:18:29] Trustee Luckham (probable): of any particular project or OCP amendment, minor, medium, and great. And those that fall

[3:18:38] Trustee Luckham (probable): into the category of being managed by a regional planning team, it would be obviously helpful for

[3:18:46] Trustee Luckham (probable): this kind of rigor to be applied more significantly, not that it shouldn't be applied to

[3:18:51] Trustee Luckham (probable): everything, but definitely more significantly on those major projects. And so when the regional

[3:18:57] Trustee Luckham (probable): planning team is looking at best practices and model bylaws and that sort of a more federated

[3:19:04] Trustee Luckham (probable): approach, that that same rigor does indeed need to be applied to that definition phase of it.

[3:19:12] Trustee Luckham (probable): Whereas if it's a minor thing, and I always think of a minor thing as being when the word

[3:19:17] Trustee Luckham (probable): equipment wasn't used in an OCP, wasn't defined. And so that's created a loophole or a problem in

[3:19:26] Trustee Luckham (probable): in an OCP, and so it just gets fixed.

[3:19:29] Trustee Luckham (probable): And so the rigor is perhaps less significant

[3:19:34] Trustee Luckham (probable): in those situations than it is

[3:19:36] Trustee Luckham (probable): with the more significant OCP amendments.

[3:19:40] Trustee Luckham (probable): Thank you.

[3:19:45] Trustee Busheikin (probable): Yeah.

[3:19:47] Trustee Busheikin (probable): Okay, I feel, okay, Trustee Fenton,

[3:19:50] Trustee Busheikin (probable): and then I think we're getting close to resolutions.

[3:19:54] Trustee Busheikin (probable): That's what I feel.

[3:19:55] Trustee Busheikin (probable): So Trustee Patrick, be ready for me to call on you

[3:19:59] Trustee Busheikin (probable): and go ahead doug hey

[3:20:01] Trustee Fenton (probable): just i'm clarifying at 3.3 just looking um stakeholders and key partners how

[3:20:07] Trustee Fenton (probable): where does this first nations or indigenous fit into that like they are above stakeholders they

[3:20:20] Trustee Fenton (probable): are not stakeholders so are they key partners or where in that language where do they fit

[3:20:28] Voice 2: Yeah, that's a good point. And I think I'll be asking Lisa Wilcox to have a look at this

[3:20:36] Voice 2: and suggest an amendment to address that. We haven't done that yet with her, so.

[3:20:42] Trustee Fenton (probable): Yeah, exactly. So maybe that might be the other way around. It might say key partners

[3:20:45] Trustee Fenton (probable): and that would be including Indigenous, you know.

[3:20:48] Voice 2: Yeah, we might take stakeholders completely.

[3:20:51] Voice 2: Use a different term. Yeah.

[3:20:54] Voice 10: Yeah.

[3:20:54] Trustee Busheikin (probable): Okay. Thanks.

[3:20:59] Trustee Busheikin (probable): peter luckham uh you're muted just

[3:21:08] Trustee Luckham (probable): supporting what doug has raised there and that perhaps this

[3:21:11] Trustee Luckham (probable): is one of those occasions where it needs to be spelled out um as as our unique responsibility

[3:21:18] Trustee Luckham (probable): to consult with first nations just simply say first nation rather than trying to lump them in

[3:21:23] Trustee Luckham (probable): in with other agencies of which they are distinct government

[3:21:31] Trustee Luckham (probable): as opposed to partners or stakeholders.

[3:21:34] Trustee Luckham (probable): Yes.

[3:21:36] Trustee Luckham (probable): Yeah.

[3:21:37] Trustee Busheikin (probable): Yeah. Thank you.

[3:21:38] Trustee Busheikin (probable): And I just put my hand up also just simply to say

[3:21:40] Trustee Busheikin (probable): they should have their own sub points altogether for sure.

[3:21:45] Trustee Busheikin (probable): Thank you.

[3:21:45] Trustee Busheikin (probable): And thanks for bringing that up trustee Fenton.

[3:21:49] Trustee Busheikin (probable): That's actually quite important as is everything

[3:21:52] Trustee Busheikin (probable): we're talking about.

[3:21:53] Trustee Busheikin (probable): but okay, so if we are, I will lower my hand

[3:21:56] Trustee Busheikin (probable): and Peter Luck, you could lower your hand, I think.

[3:22:01] Trustee Busheikin (probable): David, in terms of a resolution,

[3:22:04] Trustee Busheikin (probable): this is one of those situations

[3:22:05] Trustee Busheikin (probable): where we've given you feedback,

[3:22:07] Trustee Busheikin (probable): you've got some, you've got direction,

[3:22:10] Trustee Busheikin (probable): we're gonna get a motion from Trustee Patrick,

[3:22:14] Trustee Busheikin (probable): but the rest of it is not in motion form.

[3:22:18] Trustee Busheikin (probable): So what kind of motion would be appropriate

[3:22:22] Trustee Busheikin (probable): to keep this moving so that i know you take good notes you'll go away you'll you'll work on it and

[3:22:28] Trustee Busheikin (probable): and incorporate the the feedback that everyone here agreed with so yeah yeah i should say

[3:22:36] Voice 2: um i could put on the screen for you what i've recorded and if you would like to put it into a

[3:22:42] Voice 2: motion to ask staff to make those changes you can certainly do that they're all pretty small

[3:22:48] Voice 2: all so you could just do it as a single resolution okay

[3:22:52] Trustee Busheikin (probable): why don't we pause while you do that and then

[3:22:55] Trustee Busheikin (probable): laura if you've got your motion ready you could also send it maybe to robert and um those two

[3:23:01] Trustee Busheikin (probable): motions could come up and i don't know we'll see maybe we want to combine them so this might be

[3:23:07] Trustee Busheikin (probable): time for like a one or two minute stretch or bio break or put some wood on the stove break

[3:23:15] Trustee Busheikin (probable): David,

[3:23:25] Voice 4: did you want to send it to me and I'll put it in with all the other ones?

[3:23:28] Voice 2: Sure. Let me just put it into a format that makes sense. I'll send it right to you

[3:23:32] Voice 2: by email or how do you want to do that?

[3:23:34] Voice 4: Email is fine.

[3:23:35] Voice 2: Okay. I'll email it to you in less than a minute.

[3:24:11] Trustee Patrick (probable): Robert, I sent you through the chat.

[3:24:35] Voice 4: Yes, I received that. That RPC amend the best practices by adding a project

[3:24:40] Voice 4: definition phase with relevant policies. That one?

[3:24:42] Voice 4: one

[3:24:44] Voice 7: yes got it

[3:24:56] Voice 10: almost done

[3:24:58] Voice 7: here okay

[3:25:42] Voice 1: we're saying to you right now okay just saying to you robert

[3:26:13] Voice 1: yeah

[3:26:54] Voice 2: i like that north vancouver guide uh all right

[3:26:58] Trustee Patrick (probable): it's it's there's a lot of good stuff to

[3:27:01] Trustee Patrick (probable): borrow and steal from there i think i

[3:27:03] Voice 2: know right well isn't planning all about plagiarizations

[3:27:06] Voice 2: we'll just change the name and uh slap our name on it no i'm kidding i will forward it to

[3:27:11] Voice 2: communications because i think it'd be something like that'd be good for us to have at the

[3:27:15] Voice 2: organization yeah thanks we're gonna have a minute's break here are we just waiting for robert

[3:29:25] Voice 2: uh

[3:29:25] Voice 4: i'm not sure but i have it up on the screen for your points and i

[3:29:36] Trustee Busheikin (probable): can't see i think you're

[3:29:38] Trustee Busheikin (probable): not sharing your oh

[3:29:45] Voice 4: oh thank you whoops wrong one

[3:29:50] Voice 4: that's

[3:29:51] Voice 2: your email rabbit

[3:29:53] Voice 4: no i didn't share the right thing

[3:30:00] Voice 10: the same thing i

[3:30:01] Voice 4: can't find it that should be it sorry i thought it was up and shared with everyone

[3:30:07] Voice 4: yeah

[3:30:08] Trustee Busheikin (probable): no um i think we were all being very patient try

[3:30:13] Voice 4: not to be so patient yeah

[3:30:15] Trustee Busheikin (probable): we won't next time

[3:30:16] Trustee Busheikin (probable): we won't be like hey where is it um no i don't think we would do that um

[3:30:25] Trustee Busheikin (probable): um yeah um christ nations as separate policy yeah i

[3:30:33] Voice 2: didn't include the uh project definition

[3:30:36] Voice 2: because i believe patrick was working on the rest

[3:30:39] Trustee Patrick (probable): you could add or you can either add it or

[3:30:42] Trustee Patrick (probable): leave it standalone uh robert has it

[3:30:44] Trustee Busheikin (probable): why don't we put it in as uh i don't think that it was

[3:30:47] Trustee Busheikin (probable): controversial so why don't we just add it sure

[3:30:50] Voice 2: yeah can you just add that in as another point

[3:30:53] Voice 2: there robert what

[3:30:56] Voice 4: am i adding you would add uh

[3:30:58] Trustee Patrick (probable): yeah

[3:30:58] Voice 4: the definition phase this yeah everything

[3:31:01] Voice 2: from a man sorry sorry

[3:31:04] Trustee Patrick (probable): i

[3:31:06] Trustee Busheikin (probable): think we just yeah adding this

[3:31:10] Voice 2: i just say um adding yeah so start from

[3:31:13] Voice 2: adding so you can get rid of the first bit there so where it says adding a project definition phase

[3:31:19] Voice 2: with relevant policies is all we need to have yeah okay

[3:31:27] Voice 1: and

[3:31:29] Voice 2: we'll take that to be uh adding

[3:31:31] Voice 2: that to the policy as well as to the timeline that we created in the appendix okay yeah i

[3:31:40] Voice 2: got 90 on that

[3:31:42] Trustee Busheikin (probable): thank you trustee patrick do you want to move this just here we have it and you

[3:31:48] Trustee Busheikin (probable): want me to move

[3:31:49] Trustee Patrick (probable): the whole the whole kit and caboodle here all right i think that's fine yeah

[3:31:52] Trustee Patrick (probable): sure i'll do my best to read it as i go

[3:31:55] Trustee Busheikin (probable): let me just see trustee fenton did you have something

[3:31:57] Trustee Busheikin (probable): to add before we enshrine this as a a um a motion just

[3:32:02] Trustee Fenton (probable): a clarification on the final point you put

[3:32:04] Trustee Fenton (probable): in there once again back to the first nations consultation sort of equation so part of that

[3:32:10] Trustee Fenton (probable): definition is make sure that whatever it is lisa's had a look at that as well so that it reflects

[3:32:17] Trustee Fenton (probable): reflects whatever the new definitions are

[3:32:21] Trustee Fenton (probable): for going forward as co-managers versus.

[3:32:24] Trustee Fenton (probable): Yeah.

[3:32:26] Voice 2: Yeah, I intend to at least look at the whole draft document

[3:32:29] Voice 2: but I wanted to get the RPC's feedback before we did that.

[3:32:34] Trustee Fenton (probable): Yeah, yeah, no, no, fair enough.

[3:32:35] Trustee Fenton (probable): But I just, this little key point though,

[3:32:37] Trustee Fenton (probable): this is what's, we're finding the definitions

[3:32:40] Trustee Fenton (probable): to a new contemporary version.

[3:32:43] Trustee Fenton (probable): Yeah, cool.

[3:32:44] Trustee Fenton (probable): Okay,

[3:32:45] Trustee Busheikin (probable): so let's get that

[3:32:46] Trustee Patrick (probable): motion on the floor

[3:32:46] Trustee Patrick (probable): Sure. I'll move that the Regional Planning Committee request staff to amend the best

[3:32:51] Trustee Patrick (probable): practices for delivery of planning services policy as follows. Remove word growth throughout

[3:32:57] Trustee Patrick (probable): the document used development instead. In section 2.3, remove relevant LTC LPC and just say relevant

[3:33:07] Trustee Patrick (probable): Committee. In Section 3, communication, add First Nations as separate policy. In Section 4.4,

[3:33:17] Trustee Patrick (probable): check that approval of chair is same in existing policy. In Section 8.1, add weekday evenings after

[3:33:27] Trustee Patrick (probable): weekends and change to broadest participation. And finally, adding a project definition phase

[3:33:38] Trustee Patrick (probable): with relevant policies yeah they

[3:33:41] Trustee Busheikin (probable): moved as he seconded by trustee wolverton any further

[3:33:45] Trustee Busheikin (probable): discussion uh tim was that discussion or seconding seconding okay i'm not hearing any discussion i

[3:33:54] Trustee Busheikin (probable): think we have discussed this thoroughly it was a very uh good discussion i thought so i'm going

[3:33:59] Trustee Busheikin (probable): to call the question all in favor raise your digital hand okay motion carries thank you it's

[3:34:09] Trustee Busheikin (probable): Yeah. Okay. Great. Good. So that's the policy and that's wonderful. And then, David, is there a next step? Like you will amend it and bring it back to this group or it'll be amended and go to council?

[3:34:30] Trustee Busheikin (probable): no

[3:34:31] Voice 2: it comes back to you we'll we'll make the amendments and bring it back to you at the

[3:34:35] Voice 2: february meeting uh there is

[3:34:37] Voice 2: one more second that is uh the criteria i think it is

[3:34:44] Voice 2: so um you want to is

[3:34:48] Trustee Busheikin (probable): that the dependencies yeah

[3:34:50] Voice 2: so if you go below the uh just go down to page

[3:34:55] Voice 2: page uh 56 is where it starts right

[3:34:59] Trustee Busheikin (probable): so

[3:35:00] Voice 2: i just want to get some feedback generally on you know

[3:35:04] Voice 2: yes establishing criteria for uh projects and ocps um so

[3:35:11] Voice 2: general and then if you got any specific

[3:35:13] Voice 2: suggestions okay

[3:35:15] Trustee Busheikin (probable): i also wanted to ask i mean i looked at the um the the template for the ocp

[3:35:20] Trustee Busheikin (probable): and I had some like it's primarily kind of language and organizing is that something that

[3:35:25] Trustee Busheikin (probable): we should just contact you about privately or discuss here or

[3:35:30] Voice 2: well yeah so that particular

[3:35:34] Voice 2: document was put in more just to show you what could be but that's not we've done no work on it

[3:35:39] Voice 2: we haven't tried on in

[3:35:42] Voice 2: an island's trust way so maybe just the concept of having a um a standardized

[3:35:48] Voice 2: standardized formats and just confirm that that is something our pc would like to see

[3:35:52] Voice 2: um we probably won't have anything for february in a format but we can start working on getting

[3:36:00] Voice 2: something uh that's more final that's

[3:36:03] Trustee Busheikin (probable): great okay then let's um let's look at this appendix d on

[3:36:07] Trustee Busheikin (probable): page 56 and um uh get into that and try and wrap up by two um maybe we'd go a little later but i'll

[3:36:18] Trustee Busheikin (probable): try and keep it to super easily i did see a hand up um i think jane your hand was up um and then

[3:36:27] Trustee Busheikin (probable): doug go ahead

[3:36:28] Voice 17: mine was up just on the on the room uh just to go back a step to the uh the format

[3:36:36] Voice 17: and just a question for for uh david marler um so the galliano ocp makes reference to the forest

[3:36:46] Voice 17: policies and we haven't changed those because they predate the pmfl and they um so there's

[3:36:55] Voice 17: that whole issue if we change them then the pmfl comes into full force so i just wondered in in

[3:37:02] Voice 17: going to more something more standardized we would need to flag that so that that is that

[3:37:07] Voice 17: is addressed in one way or another and

[3:37:10] Voice 2: yeah that's a really good point um yeah have to think a little

[3:37:15] Voice 2: bit about that because if your bylaw came up for an amendment um we would not be able to adopt new

[3:37:23] Voice 2: bylaw with new forestry policies because then that would um cause a problem for you with respect to

[3:37:30] Voice 2: the forestry so we'd have to work around that um yeah okay i have to think about that i mean i'm

[3:37:40] Voice 17: I'm assuming there's room for, you know, individual island issues to be reflected.

[3:37:47] Voice 2: Well, there's ways you can do it.

[3:37:49] Voice 2: I mean, you could, we did this on Demen, actually, because of BCAL.

[3:37:53] Voice 2: Laura may remember this.

[3:37:55] Voice 2: She was a minute taker at the time, way back when, when BCAL, which is the predecessor to Crownlands, now look after it.

[3:38:04] Voice 2: but they looked after all the leases and they objected to a lot of the policies so we couldn't

[3:38:11] Voice 2: change that section of the demo in LCP so we literally stripped out everything else reformatted

[3:38:16] Voice 2: around it and what we sent to the minister was an amendment that pretty well amended everything

[3:38:22] Voice 2: except the BCAL section so for Galliano we'd likely format the rest of the document according

[3:38:28] Voice 2: according to the standard and we work around

[3:38:31] Voice 2: and not actually touch that other piece.

[3:38:34] Voice 2: So the bylaw number would stay the same

[3:38:35] Voice 2: and everything would change except the forestry.

[3:38:38] Voice 2: So there's a way to do it.

[3:38:39] Voice 2: So I don't think the policy needs to address that.

[3:38:41] Voice 2: I think maybe at the project definition phase,

[3:38:46] Voice 2: that'd be something, you know,

[3:38:47] Voice 2: risk analysis with the planners on that

[3:38:50] Voice 2: and what would be a means to deal with it.

[3:39:00] Voice 2: You're on mute there.

[3:39:02] Voice 2: So Trustee Beshekin, Chair Beshekin.

[3:39:04] Trustee Busheikin (probable): Okay, Doug Fenton, please take the floor.

[3:39:07] Trustee Fenton (probable): Okay, thanks, Chair.

[3:39:09] Trustee Fenton (probable): Yeah, just looking at what parameters are we using for looking at the purpose for ecosystem condition?

[3:39:19] Trustee Fenton (probable): Are we adopting or seeking to adopt that?

[3:39:24] Trustee Fenton (probable): I mean, we talk about it a lot, but where are we going with that?

[3:39:32] Voice 2: I'm not sure I understand the question. Is that to do with CDF or?

[3:39:37] Trustee Fenton (probable): Yes. Well, it says the first line is Dr. Spher's ecosystem. How are you defining that? What criteria

[3:39:45] Trustee Fenton (probable): are we using and what are the measuring tools used? Salt spring sailing status is doing okay,

[3:39:52] Trustee Fenton (probable): but challenged.

[3:39:54] Voice 2: Right, right. Okay. So this list here, again, it's a preliminary list that Narissa

[3:40:01] Voice 2: altogether and it's just essentially flagging is it addressed or not it doesn't go into the

[3:40:08] Voice 2: details as to how well it's addressed just more is this issue addressed so it's a checklist it's

[3:40:14] Voice 2: the first goal to see where there's some deficiencies in the bylaw and then you know

[3:40:20] Voice 2: the more checks we get and they need that making the higher that that particular lcp would get

[3:40:25] Voice 2: in its you know recommendation for being targeted for review thank

[3:40:33] Trustee Busheikin (probable): you um

[3:40:37] Trustee Busheikin (probable): doug i see your hand up did you have another comment or question uh

[3:40:42] Trustee Fenton (probable): okay yeah still sort of

[3:40:44] Trustee Fenton (probable): lacking understand but i think obviously this is still sort of evolving with respect to what

[3:40:49] Trustee Fenton (probable): its actual content and finally details will be correct sorry what is

[3:40:57] Trustee Fenton (probable): that it's an evolving

[3:40:59] Trustee Fenton (probable): piece right now and you'll get that will come together those are right now it's just a generic

[3:41:05] Trustee Fenton (probable): list you know yeah i

[3:41:08] Voice 2: mean this yeah there's 20 lcps and 20 land use bylaws so there's only so

[3:41:12] Voice 2: much we can do in reviewing them if we try to get down to too much detail then we're going to spend

[3:41:18] Voice 2: a lot of time reviewing the bylaws staff level to determine the suitability for so this is really a

[3:41:25] Voice 2: checklist just to target and say, we believe that this document needs more attention than

[3:41:31] Voice 2: these other ones. That's all this is intended to do. Okay.

[3:41:38] Trustee Busheikin (probable): Thank you. So Laura, Peter, and then

[3:41:41] Trustee Busheikin (probable): myself.

[3:41:43] Trustee Patrick (probable): I understand what you're trying to do. And I, this is, it's going to take, this is going to

[3:41:48] Trustee Patrick (probable): be one of those live documents. It's going to, you know, as you start going through it, you're

[3:41:52] Trustee Patrick (probable): going to learn. But I see there's some, to me, there's somewhat of a two-step process. One

[3:41:58] Trustee Patrick (probable): One is sort of a condition assessment.

[3:42:00] Trustee Patrick (probable): You know, what is the age and, you know, adequacy of the OCP?

[3:42:09] Trustee Patrick (probable): And the second would be sort of that project definition part is if one LTC, you know, yes, they might have the most out-of-date OCP and they need to get it done,

[3:42:24] Trustee Patrick (probable): but they have they're in the least prepared state to move forward if that makes sense so there's got

[3:42:30] Trustee Patrick (probable): to be a sort of a step two that yeah you know that we don't just hold up and you know that

[3:42:37] Trustee Patrick (probable): this this ltc gets to update their ocp but they're no way ready to go um how do we move forward so

[3:42:43] Trustee Patrick (probable): it's we need to have a complementary two-step piece somehow

[3:42:46] Voice 10: okay

[3:42:49] Voice 2: i'd be interested if you got

[3:42:53] Voice 2: any examples that we could use for that otherwise we'll have to figure something out well like i

[3:43:07] Trustee Patrick (probable): think of an example of like you will require partners to do this ocp properly and let's say

[3:43:14] Trustee Patrick (probable): the partners aren't ready they they want to wait a year because they're going to need budget or time

[3:43:19] Trustee Patrick (probable): or commitment and resources to participate

[3:43:21] Voice 7: okay so

[3:43:23] Trustee Patrick (probable): that's just one particular example okay thanks

[3:43:27] Voice 10: So,

[3:43:29] Trustee Busheikin (probable): you're welcome.

[3:43:33] Trustee Luckham (probable): Yeah, thank you, Laura, for identifying that as a sort of proactive example.

[3:43:40] Trustee Luckham (probable): A good example, I would suggest, was Liskety Island, where the Liskety Community Association was prepared and ready to support a public engagement for the OCP review.

[3:43:52] Trustee Luckham (probable): And I think that that was incredibly helpful and, in fact, sped up the work and relieved the work from the Islands Trust.

[3:44:01] Trustee Luckham (probable): We certainly had to do our own process, but they laid out a much more effective process.

[3:44:07] Trustee Luckham (probable): The other thing that goes into what Laura has suggested, I think, is also

[3:44:17] Trustee Busheikin (probable): those items

[3:44:20] Trustee Luckham (probable): at OCP just simply needs to be done because it's the most vulnerable for some aspect of it that is necessary with respect to the preserve and protect mandate.

[3:44:32] Trustee Luckham (probable): So my one comment with respect to Appendix D, however, is in that first section, baseline data, I would think, and it's touched on in ecosystem context elsewhere, but it doesn't reference shoreline protection.

[3:44:50] Trustee Luckham (probable): It does got climate protection and other things in there. But certainly these days, what we understand, at least what I understand, is the impacts along the shoreline are significant and are contained within our abilities to zone and protect areas.

[3:45:06] Trustee Luckham (probable): So whether or not it should be in that baseline data section or not, it is covered in other areas, but I think there's different ways of approaching this, and certainly shoreline protection areas is one of those components that many of the islands are vulnerable.

[3:45:23] Trustee Luckham (probable): Anyway, there you go.

[3:45:26] Trustee Luckham (probable): Thank you.

[3:45:27] Trustee Busheikin (probable): Okay, and I put myself on the screen, and this is a good conversation.

[3:45:32] Trustee Busheikin (probable): I like the idea, and I think the term I would give it is readiness that Trustee Patrick was talking about.

[3:45:41] Trustee Busheikin (probable): I mean, and ideally that comes under the auspices or is dealt with by, does LTC put this on their top priorities list, is that they should assess that.

[3:45:52] Trustee Busheikin (probable): But it would be very good to have a bit of a grid or a guideline around what readiness looks like or just have it be mentioned.

[3:45:59] Trustee Busheikin (probable): and vulnerability also sometimes that if some a certain place is highly vulnerable that would

[3:46:08] Trustee Busheikin (probable): push the the priorities uh up ahead um so a couple other comments um something being in the ocp

[3:46:18] Trustee Busheikin (probable): doesn't necessarily it's not necessarily adequate like because it could be yes there's a conservation

[3:46:23] Trustee Busheikin (probable): conservation profile, but it, it's, it's inaccurate, or it doesn't really include any

[3:46:29] Trustee Busheikin (probable): useful information. So I'm wondering about a third column that would be something like issues or

[3:46:35] Trustee Busheikin (probable): concern with all those things, like, because you can tick off what's got everything, but everything

[3:46:41] Trustee Busheikin (probable): is just not, yeah, not clear, not not good or not accurate. So something about I mean, before needs

[3:46:48] Trustee Busheikin (probable): needs updating is contains and quality of material or something I would like to see.

[3:46:56] Trustee Busheikin (probable): And then another thing, and this is really more or less throughout in the, like it goes

[3:47:05] Trustee Busheikin (probable): through the chart and then in the, they're not bulleted, but the bulleted points with

[3:47:11] Trustee Busheikin (probable): the dashes, it kind of breaks down the general topic.

[3:47:18] Trustee Busheikin (probable): and it often talks about DPAs and I just want to make sure that like not every LTC wants to use a

[3:47:26] Trustee Busheikin (probable): DPA or this DPA for that purpose for instance I know Salt Spring is not using a coastal Douglas

[3:47:35] Trustee Busheikin (probable): for ecosystem protection DPA or so I've learned they're instead incorporating those goals under

[3:47:42] Trustee Busheikin (probable): fire protection, but they're meeting the goals. And, you know, given the concerns throughout the

[3:47:49] Trustee Busheikin (probable): trust area about centralization, I think if we created a document that then dictated that,

[3:47:55] Trustee Busheikin (probable): yes, every OCP should have DPAs for this thing, that's actually more centralization that's

[3:48:00] Trustee Busheikin (probable): happening through the policy statement review, which actually is involving centralization at

[3:48:05] Trustee Busheikin (probable): at all. But I think what we've dealt with is simply by just putting EG, which means, for example,

[3:48:13] Trustee Busheikin (probable): in front of those so that it's really clear that we're not saying that OCP has to have those DPAs,

[3:48:18] Trustee Busheikin (probable): but that is the type of tool that could be there and maybe shouldn't be there, but it's ultimately

[3:48:24] Trustee Busheikin (probable): up to the local trust committee. I mean, even when we implemented RAR, different LTCs did it

[3:48:33] Trustee Busheikin (probable): differently and whether that was advisable or not I don't know but so that's one thing

[3:48:39] Trustee Busheikin (probable): and then the only other thing two other things I would suggest so under resilient communities

[3:48:50] Trustee Busheikin (probable): on page 57 policies addressing the retention of large parcels for sustainable forest use

[3:49:00] Trustee Busheikin (probable): I think we should, and the next line, it should be forestry and not forest. Like I run into so

[3:49:06] Trustee Busheikin (probable): much confusion among Islanders that about labs that are zoned for F, for forest. Some people

[3:49:13] Trustee Busheikin (probable): think that means it's forest protection. Other people thinks it means it's where the trees can

[3:49:19] Trustee Busheikin (probable): be cut down. So diametrically different things. So if we're talking forestry, then it should say

[3:49:26] Trustee Busheikin (probable): say forestry and and if it's forest conservation that goes under conservation and not resilient

[3:49:31] Trustee Busheikin (probable): communities you know I also would hope that this leaves it open that some islands could say no

[3:49:37] Trustee Busheikin (probable): where there's no we don't think forestry is ever a sustainable use here and so I hope that

[3:49:42] Trustee Busheikin (probable): it can be clear that that is an option and then the last thing I think would be important to add

[3:49:52] Trustee Busheikin (probable): is at the end of this at the bottom of page 59 under healthy and prosperous communities is

[3:49:59] Trustee Busheikin (probable): um another line um oh you know what i take it back um i see the word cultural i just read it

[3:50:08] Trustee Busheikin (probable): quickly and saw recreational and i'm like what about cultural um yeah facilities and services

[3:50:16] Trustee Busheikin (probable): policies related to cultural and recreational facilities services and activities because we

[3:50:22] Trustee Busheikin (probable): definitely can have uh we have i know in denman we have something around festivals which is an

[3:50:28] Trustee Busheikin (probable): activity and not a a service or facility so that could just be added given the importance of the

[3:50:37] Trustee Busheikin (probable): arts in our communities and that is all my input on this otherwise i i love this like it it starts

[3:50:44] Trustee Busheikin (probable): to put things on a grid where we can make um thoughtful decisions anyone else and obviously

[3:50:53] Trustee Busheikin (probable): if someone's putting something out here that you don't agree with then you should speak up because

[3:50:58] Trustee Busheikin (probable): otherwise I think David is going to be done so not seeing hands going up um it could be that this

[3:51:12] Trustee Busheikin (probable): with the um suggestions that we've heard is is going to be ready to go forward uh Doug

[3:51:27] Trustee Fenton (probable): muting myself because i'm already muted um yeah i just looking sort of in the back of my mind i'm

[3:51:34] Trustee Fenton (probable): trying to think of what sort of high level things can we start using and and are you familiar with

[3:51:40] Trustee Fenton (probable): the uh un sustainable development goals yes

[3:51:45] Voice 7: there'll

[3:51:45] Trustee Fenton (probable): be a place to look at for something

[3:51:47] Trustee Fenton (probable): that's sort of super high level yet contextually appropriate for what we're trying to do right

[3:51:52] Trustee Fenton (probable): Right. Protect, restore and promote sustainable use of terrestrial ecosystems.

[3:51:57] Trustee Fenton (probable): So you're sort of trying to put a number of how ours, you know, CDF and ecosystems are doing as a measurable tool.

[3:52:06] Trustee Fenton (probable): This is something you don't have to develop. It sits there and you could grab and pick and choose as you needed based on the topic.

[3:52:13] Trustee Fenton (probable): But it'd be something that you could have in place that would be part of your measuring.

[3:52:19] Trustee Fenton (probable): and you know what how do we answer this question what how is it doing on an ocp right it's just

[3:52:25] Trustee Fenton (probable): i think it's something to consider it ties into your freshwater your mountain sort of whatever

[3:52:31] Trustee Fenton (probable): the themes are and there's a number of other attributes you know biodiversity ecosystems

[3:52:39] Trustee Fenton (probable): desertification um so just something to consider that's all it's readily available and

[3:52:45] Trustee Fenton (probable): And it would take a lot of energy to sort of incorporate into a feedback loop

[3:52:55] Trustee Fenton (probable): in a standardized way of looking at what we're doing and how it's working.

[3:53:05] Trustee Busheikin (probable): Thank you.

[3:53:07] Trustee Busheikin (probable): And I would just add that those UN Sustainable Development Goals

[3:53:12] Trustee Busheikin (probable): are definitely worth looking at.

[3:53:13] Trustee Busheikin (probable): I just was reading a book where they listed them,

[3:53:16] Trustee Busheikin (probable): and it's really worth thinking about.

[3:53:18] Trustee Busheikin (probable): and i'm not sure i like this idea i'm not sure when and where and how it fits into what we're

[3:53:23] Trustee Busheikin (probable): doing but i i definitely like the idea um so uh i think we probably need a motion

[3:53:36] Trustee Busheikin (probable): david do we need a motion to ask that this appendix d be amended and brought back as

[3:53:45] Trustee Busheikin (probable): we did with the policy uh yeah

[3:53:48] Voice 2: just give me a second to get this over to robert and just take

[3:53:55] Voice 2: some notes there so i'm gonna do the same thing i did last time all right just a few minutes

[3:54:03] Voice 2: my notes are usually a bit messy so i gotta clean it up a little bit

[3:54:07] Trustee Busheikin (probable): that's fun yeah well it's a lot to take notes in stream they tend to read like notes yeah

[3:54:14] Voice 1: Yeah, okay, I think I've got that, but

[3:54:20] Voice 8: there we go, okay, almost

[3:55:14] Voice 10: done, just give me a second.

[3:55:16] Trustee Busheikin (probable): No problem, looking out the window, very gray out there, but beautiful in its own way.

[3:55:49] Voice 1: Okay, okay, I'm just going to send it over to you, Robert, okay,

[3:56:08] Voice 10: all right, just sent it to Robert,

[3:56:11] Voice 10: Robert, sorry about the formatting, Robert.

[3:56:56] Voice 10: I'm not sure why those bullets went funny like that.

[3:57:01] Trustee Busheikin (probable): Bullet test kind of stuff.

[3:57:03] Voice 2: Yeah.

[3:57:04] Trustee Busheikin (probable): On a mind of their own.

[3:57:25] Voice 2: So maybe I'll just let you know what I heard

[3:57:28] Voice 2: and if I missed things, now's your opportunity.

[3:57:32] Voice 2: So I heard that shoreline protection

[3:57:36] Voice 2: doesn't appear to be in the baseline criteria.

[3:57:38] Voice 2: So I'll make sure that we add that in there.

[3:57:40] Voice 2: while Robert's doing that I'll use my notes

[3:57:46] Voice 2: that we need

[3:57:48] Voice 2: some criteria for readiness of the project where the local

[3:57:52] Voice 2: trust committee is ready to proceed with the project so I didn't

[3:57:56] Voice 2: put all the details in the resolution but I take that

[3:58:00] Voice 2: to be things like partners, it's not the priorities of the LTC

[3:58:05] Voice 2: you know they've got the capacity and the interest

[3:58:08] Voice 2: in the community to go ahead with it

[3:58:15] Voice 2: So that's the criteria for readiness for the project to proceed.

[3:58:21] Voice 2: Add an issues and concerns column to the evaluation framework so we can comment on that.

[3:58:27] Voice 2: It may be included in the LCP, but it could be 20 years out of date.

[3:58:31] Voice 2: So it really does need to be updated, for example, a suggestion that we change what

[3:58:39] Voice 2: what looks like a requirement to have a dpa to examples of a dpa um in the um in the criteria

[3:58:47] Voice 2: and i think i got this one right change forest to forestry under resilient communities those

[3:58:55] Voice 2: are the ones that i heard and back to the chair right

[3:59:00] Trustee Busheikin (probable): so we can hear from uh any comments

[3:59:02] Trustee Busheikin (probable): specifically on these are things that got left out or that you suddenly realized should be added

[3:59:07] Trustee Busheikin (probable): Go ahead, Laura.

[3:59:08] Trustee Patrick (probable): Well, I think you were on a good thing.

[3:59:11] Trustee Patrick (probable): You brought up vulnerability.

[3:59:14] Trustee Patrick (probable): So the OCP could be as good as it was for the year it was created, but maybe they're

[3:59:19] Trustee Patrick (probable): getting unprecedented growth or impacts or climate change, sea level rise is going to

[3:59:24] Trustee Patrick (probable): affect this community more than that community.

[3:59:26] Trustee Patrick (probable): So I think there's some sort of a vulnerability assessment.

[3:59:31] Trustee Patrick (probable): So that's not what's in the OCP.

[3:59:33] Trustee Patrick (probable): It's the overall vulnerability.

[3:59:36] Trustee Patrick (probable): vulnerability.

[3:59:39] Voice 2: Are you suggesting a change?

[3:59:41] Trustee Patrick (probable): Well, it's for your, you're doing a checklist

[3:59:46] Trustee Patrick (probable): to decide whether or not an OCP needs to be amended. So you're kind of going against a

[3:59:51] Trustee Patrick (probable): standard set of criteria, but it could be this, you know, a vulnerability assessment. There could

[3:59:57] Trustee Patrick (probable): be, you know, something above and beyond.

[4:00:00] Trustee Patrick (probable): on what we knew when the OCP was created or

[4:00:04] Trustee Busheikin (probable): this particular community is not prepared for what

[4:00:07] Trustee Patrick (probable): they're

[4:00:07] Trustee Busheikin (probable): facing. Add criteria to measure vulnerability. I mean, it's a pretty open

[4:00:14] Trustee Busheikin (probable): word, but even, you know, there's climate change. Like if sea level rises, it's hitting one island

[4:00:19] Trustee Busheikin (probable): particularly hard, or if, you know, some massive forest die-off is happening on an island or

[4:00:28] Trustee Busheikin (probable): the ferry's taken away and then that totally changes human development like

[4:00:32] Trustee Busheikin (probable): that also i think is included you know it's like things are changing and oh um we need like

[4:00:39] Trustee Busheikin (probable): there's an issue here so could it be just add criteria to measure vulnerability

[4:00:45] Trustee Busheikin (probable): yeah seeing some nodding okay we'll let robert catch up with that so add criteria or add

[4:00:53] Trustee Busheikin (probable): measurement of vulnerability i mean i don't know if we need a whole criteria i don't know if we

[4:00:59] Trustee Busheikin (probable): we need to break it down,

[4:01:00] Trustee Busheikin (probable): but somewhere there should be a place

[4:01:01] Trustee Busheikin (probable): where you stop and think

[4:01:03] Trustee Busheikin (probable): and make a note of vulnerability.

[4:01:07] Trustee Fenton (probable): Maybe you preface it by saying,

[4:01:09] Trustee Fenton (probable): given the climate change,

[4:01:11] Trustee Fenton (probable): the current climate change

[4:01:14] Trustee Fenton (probable): or impacts of climate change.

[4:01:17] Trustee Patrick (probable): Well, it could be something else

[4:01:19] Trustee Patrick (probable): that's making that community vulnerable.

[4:01:21] Trustee Patrick (probable): That's an example.

[4:01:23] Trustee Patrick (probable): Climate change is an example.

[4:01:25] Voice 17: It could also be the closing of a school.

[4:01:27] Trustee Busheikin (probable): That can change things, yeah.

[4:01:31] Trustee Busheikin (probable): Yeah, and literally, I think ferries could be one of the biggest changes in a community or yeah, closing of a school or I mean, yeah, I would say you could talk about property values going up, but we're all facing that. So yeah, I think add measurement of vulnerability is good. Jane, and then Peter.

[4:01:58] Trustee Busheikin (probable): yeah

[4:01:59] Voice 17: just to give you an example uh we've lost our ferries uh the evening uh sailing to the lower

[4:02:05] Voice 17: mainland um and the the sailing back from the lower mainland and it means that our food our

[4:02:11] Voice 17: food trucks that normally go that way to get food can't get in and back with their food so they're

[4:02:17] Voice 17: having to readjust and go to the victoria side or you know so they're it's it's interesting just to

[4:02:24] Voice 17: the impact of that particular change.

[4:02:28] Voice 17: I mean, it's temporary, we hope.

[4:02:31] Trustee Fenton (probable): Or if you lose an actual terminal,

[4:02:35] Trustee Fenton (probable): look at Penelope, everything had to come by barge.

[4:02:40] Trustee Fenton (probable): That happened in one afternoon.

[4:02:42] Trustee Fenton (probable): So maybe you could call it infrastructure.

[4:02:46] Trustee Fenton (probable): Vulnerability is an example as well.

[4:02:48] Trustee Busheikin (probable): Yeah, so let's just leave it at vulnerability.

[4:02:51] Trustee Busheikin (probable): Peter Luckham?

[4:02:53] Trustee Luckham (probable): Yeah, I was just going to emphasize what you've just said there, Laura.

[4:02:56] Trustee Luckham (probable): or I think let's not try to define it here

[4:02:58] Trustee Luckham (probable): because it's way too complex,

[4:02:59] Trustee Luckham (probable): but when the staff look into the notion

[4:03:02] Trustee Luckham (probable): of vulnerabilities, plural,

[4:03:05] Trustee Luckham (probable): then it will become apparent what reckon,

[4:03:08] Trustee Luckham (probable): there'll be some recommendations that have come from that.

[4:03:10] Trustee Luckham (probable): Because if Kate Louise Stanford is still on the line,

[4:03:13] Trustee Luckham (probable): even the loss of a doc can jeopardize your community.

[4:03:17] Trustee Luckham (probable): So there's

[4:03:18] Trustee Stamford (probable): lots of things.

[4:03:18] Trustee Stamford (probable): I wasn't going to get into it,

[4:03:20] Trustee Stamford (probable): but that's what

[4:03:22] Voice 8: I was thinking.

[4:03:22] Voice 8: I've got your back, Kate.

[4:03:26] Trustee Busheikin (probable): great so I think that's pretty well settled and let's go to case yeah

[4:03:33] Voice 5: just a one minor comment

[4:03:35] Voice 5: on the last bullet change forest to forestry I think we need to put some qualifier to that

[4:03:41] Voice 5: because under that section you're talking about a dpa for forests now you're not going to create

[4:03:47] Voice 5: are you you need to do it as appropriate for the concept because we're not going to do dpas for

[4:03:52] Voice 5: forestry i'm assuming so i think it needs to be just adjusted so it's not

[4:03:59] Voice 5: holus bolus every place where the the last two bullets of the that section resilient communities

[4:04:07] Trustee Busheikin (probable): is the issue

[4:04:09] Trustee Busheikin (probable): it suggested that and thanks for bringing this up because that needs to be

[4:04:12] Trustee Busheikin (probable): clarified it shouldn't be under the whole of resilient communities it's just in the four no

[4:04:19] Trustee Busheikin (probable): No, one, two, holy cow, one, two, three, four, five

[4:04:22] Trustee Busheikin (probable): in the fifth item under resilient communities.

[4:04:27] Voice 2: It says forest land designations?

[4:04:32] Trustee Busheikin (probable): Policies addressing the retention of large parcels

[4:04:36] Trustee Busheikin (probable): for sustainable forest use.

[4:04:38] Voice 2: So you want that to be sustainable forestry use?

[4:04:41] Trustee Busheikin (probable): I think so, yes.

[4:04:43] Voice 2: Is that the only change?

[4:04:50] Trustee Busheikin (probable): Yeah, well, in the next line would be forestry land designation.

[4:04:57] Voice 2: Yeah, okay. Yeah, I'll make sure you're not going to mess that up.

[4:05:02] Trustee Busheikin (probable): Yeah, I mean, because sustainable forest use could be something other than forest, it

[4:05:07] Trustee Busheikin (probable): could be wildcrafting and mushroom harvesting.

[4:05:13] Voice 2: Yeah, okay. So it's really forestry

[4:05:16] Voice 2: land designations and I think

[4:05:18] Trustee Busheikin (probable): it's just under you know what for it should be forestry or forest

[4:05:22] Trustee Busheikin (probable): use land designations my goal is to clarify that when we have a forest like forest land designation

[4:05:30] Trustee Busheikin (probable): it's not that's not the conservation lands this is how we use the forest so maybe we just need to

[4:05:37] Trustee Busheikin (probable): if I can change all that and just add the word use where it says forest land designations

[4:05:44] Trustee Busheikin (probable): right

[4:05:45] Voice 1: forest land

[4:05:46] Trustee Busheikin (probable): use land designations

[4:05:48] Voice 2: okay well

[4:05:49] Trustee Busheikin (probable): um all

[4:05:51] Voice 2: right so is that if that's going to change

[4:05:53] Voice 2: then we can we can make that change okay yeah all right thanks

[4:06:00] Trustee Busheikin (probable): beautiful okay and uh

[4:06:02] Trustee Busheikin (probable): pace was there something else you wanted to um point out and thanks for pointing that out

[4:06:08] Trustee Busheikin (probable): because it yeah it's now closer to my intent okay so i think that um someone

[4:06:17] Trustee Busheikin (probable): needs to put this motion on the floor who would like to do that come on someone

[4:06:26] Trustee Busheikin (probable): okay go ahead i

[4:06:30] Voice 5: moved at the regional planning committee request staff to amend the

[4:06:33] Voice 5: draft best practices for delivery of planning services policy as follows

[4:06:38] Voice 5: Add shoreline protection areas to baseline criteria.

[4:06:42] Voice 5: Add criteria for readiness of the project to proceed.

[4:06:45] Voice 5: Add measurement of vulnerability.

[4:06:48] Voice 5: Add issues concerns column to the evaluation framework.

[4:06:52] Voice 5: Change DPA-4 to EG-DPA-4.

[4:06:56] Voice 5: Change forest to forest land use designation

[4:06:59] Voice 5: under the fifth item of resilient communities.

[4:07:04] Trustee Busheikin (probable): The seconder? I see Tim Peterson. So moved and seconded. Any further discussion?

[4:07:14] Trustee Busheikin (probable): Thank you, everyone. Then I'm going to call the cases that, no, I think that you're voting,

[4:07:19] Trustee Busheikin (probable): right? Okay. Everyone in favor, please vote electronically. This motion carries

[4:07:27] Trustee Busheikin (probable): unanimously. Thank you very much. This is great. So there is this one last piece at the end,

[4:07:36] Trustee Busheikin (probable): the review prioritization matrix on page 60. Is there any comments about that? I actually have

[4:07:47] Trustee Busheikin (probable): one comment. And Jane, is your hand up to speak? Okay. So just my comment briefly, and I've

[4:07:56] Trustee Busheikin (probable): actually made this before but it has to do with those dates and i don't know how to track this

[4:08:01] Trustee Busheikin (probable): like i like and i don't know how it works but if i only know denman and that 2008 um ocp um update

[4:08:11] Trustee Busheikin (probable): that's there it was a targeted update i was a minute taker then and i believe there were three

[4:08:17] Trustee Busheikin (probable): topics so it wasn't a comprehensive review of the whole ocp and lub and i think that somehow should

[4:08:25] Trustee Busheikin (probable): should be noted and I'm not sure if we just need a another I mean there is a notes column

[4:08:33] Trustee Busheikin (probable): in this one so maybe that could be included in notes because it wasn't what I'd call it I don't

[4:08:43] Trustee Busheikin (probable): know if you actually I don't know if we'd call it a major update uh because it was it was it was

[4:08:48] Trustee Busheikin (probable): partial but maybe it was major um I think it was housing commercial I don't remember

[4:08:53] Trustee Busheikin (probable): um what topics but i remember meetings so that's just i don't even know if that needs a motion is

[4:09:01] Trustee Busheikin (probable): just to have someone to make

[4:09:03] Trustee Busheikin (probable): sure that it's clear what that means update yeah

[4:09:07] Voice 2: maybe i don't need a

[4:09:09] Voice 2: motion i think we need to think this one through a little bit more because i've struggled with that

[4:09:13] Voice 2: as well is you know if we've done a targeted review of something the document has had some

[4:09:20] Voice 2: attention it was obviously something that the community thought needed to be looked at

[4:09:25] Voice 2: on the other hand we haven't reviewed the goals and objectives um you know since the day the lcp

[4:09:31] Voice 2: was adopted or the the background data that supports it such as census and stuff like that

[4:09:37] Voice 2: so maybe i'll um work with heather and the regional planning team to maybe think a little

[4:09:43] Voice 2: bit about a different way to present this in a way that maybe gets to those points as well

[4:09:48] Voice 2: yeah

[4:09:50] Trustee Busheikin (probable): thank you like maybe even a column just like was the last update a full or targeted review and

[4:09:57] Trustee Busheikin (probable): then

[4:09:57] Voice 1: yeah yeah

[4:09:58] Trustee Busheikin (probable): just yeah um anyway but yeah i trust you guys to work it out yeah

[4:10:03] Trustee Busheikin (probable): yeah jane go

[4:10:04] Trustee Busheikin (probable): ahead the

[4:10:08] Voice 17: same issue galliano was done in 2010 2011 a full ocp review yeah

[4:10:14] Voice 2: yeah

[4:10:16] Trustee Busheikin (probable): so then this

[4:10:17] Trustee Busheikin (probable): need some a little bit of yeah

[4:10:19] Voice 2: this may be out of date but um so leave it with us we'll uh figure

[4:10:23] Voice 2: this one out and present it differently okay so i'm not looking for resolution on that it's just

[4:10:29] Voice 2: more just more the concept of this i think yeah

[4:10:32] Trustee Stamford (probable): louise oh just a comment that this outlines one

[4:10:37] Trustee Stamford (probable): of the the reasons why there's inefficiencies that the gambier local trust area has about

[4:10:43] Trustee Stamford (probable): about 230 full-time residents and they've got four different OCP LUVs yeah and

[4:10:53] Trustee Stamford (probable): I have no idea

[4:10:54] Trustee Stamford (probable): what the process will be to try and combine those um without upsetting a lot of people

[4:11:04] Voice 2: it's definitely a political process so um yeah we can talk offline if you want yes

[4:11:13] Voice 2: how to get that going because i'd be really interested in starting somewhere maybe not

[4:11:19] Voice 2: before the election if you don't i wouldn't suggest that but maybe next time it's something

[4:11:23] Voice 2: to do oh

[4:11:24] Trustee Stamford (probable): well i could go on for hours

[4:11:25] Trustee Busheikin (probable): on that but anyway just to get the provincial government

[4:11:29] Trustee Busheikin (probable): to require to require it and then we can blame them

[4:11:32] Voice 7: yes well

[4:11:34] Trustee Stamford (probable): just very quickly most of these

[4:11:36] Trustee Stamford (probable): people um are are on um they don't vote so well there you go

[4:11:43] Voice 2: um but

[4:11:45] Trustee Busheikin (probable): they might i will tell you

[4:11:47] Voice 2: i will tell you kate's probably aware of this but there's a big fight just to get boyer and passage

[4:11:53] Voice 2: into the same document they each wanted their own wow yeah yeah i

[4:12:00] Trustee Stamford (probable): was the minute taker on that one

[4:12:01] Trustee Stamford (probable): so yes i know it's very political yeah

[4:12:04] Trustee Patrick (probable): uh

[4:12:05] Trustee Stamford (probable): so trustee patrick

[4:12:07] Trustee Stamford (probable): go ahead well

[4:12:09] Trustee Patrick (probable): not to add to the

[4:12:10] Trustee Patrick (probable): politics but maybe it is add policy uh population um it just makes it black and white and obvious

[4:12:16] Trustee Patrick (probable): i mean we know what the population of boyer is but uh somebody else may not even have heard of

[4:12:22] Trustee Patrick (probable): boyer island

[4:12:22] Voice 2: good

[4:12:24] Trustee Patrick (probable): point

[4:12:26] Voice 1: thank you yeah

[4:12:27] Trustee Busheikin (probable): okay i mean then that raises the question of population

[4:12:30] Trustee Busheikin (probable): permanent population versus part-time population but i'm not

[4:12:38] Trustee Busheikin (probable): census data

[4:12:39] Trustee Busheikin (probable): is there anything else that we want or need to do today i don't think so um

[4:12:48] Trustee Busheikin (probable): so and we were very close to finishing on time even though we got behind and i do think we've

[4:12:53] Trustee Busheikin (probable): had really good discussions uh about planning and i think doing this later and the term

[4:13:00] Trustee Busheikin (probable): is great in a way in that newer trustees have seen the what this really is how this really

[4:13:07] Trustee Busheikin (probable): works because it it it is a very hard process to um planning is hard to plan and to stick to the

[4:13:14] Trustee Busheikin (probable): plan um and yet it's important to do that so i'm really excited to see this go forward i want to

[4:13:20] Trustee Busheikin (probable): thank all the uh staff who took part in this some of them aren't even here right now but i know a

[4:13:26] Trustee Busheikin (probable): lot of staff collaborative so thank you and we are meeting again um wednesday february 9th

[4:13:36] Trustee Busheikin (probable): at 10 o'clock so fairly soon uh to continue with our work so thank

[4:13:43] Trustee Busheikin (probable): you everyone and

[4:13:45] Voice 2: if i may before

[4:13:45] Voice 2: you go yeah so

[4:13:47] Voice 2: yeah your february 9th meeting is a regular meeting and i will point out that

[4:13:52] Voice 2: that Trust Council has sent at least two items your way.

[4:13:58] Voice 2: So you might wanna just go back to council

[4:14:00] Voice 2: and have a look at what those are.

[4:14:02] Voice 2: We'll make sure they're on the agenda.

[4:14:04] Voice 2: There won't be much reporting around them.

[4:14:06] Voice 2: We'll put them on the agenda and ask you

[4:14:07] Voice 2: how you wanna prioritize them

[4:14:10] Voice 2: and what you want us to do with them, quite honestly.

[4:14:13] Voice 2: Some of the work I think is a lot of work.

[4:14:16] Voice 2: So you may wanna think about what that means

[4:14:20] Voice 2: for the rest of your work program.

[4:14:22] Voice 2: I will put together everything that we've heard today and update the documents accordingly and

[4:14:28] Voice 2: bring that back to you for the 9th. So this will definitely be a piece of your agenda.

[4:14:33] Trustee Busheikin (probable): Okay, thank you. And can you just refresh at least my memory? One of those pieces from council was

[4:14:39] Trustee Busheikin (probable): that the housing advocacy? Correct. Can

[4:14:44] Voice 2: I remember the other one? I'll have to go through the minutes.

[4:14:49] Trustee Busheikin (probable): and our heads are full of stuff okay there

[4:14:52] Voice 2: was a few items i remember coming out yeah well

[4:14:55] Trustee Busheikin (probable): it'll show up on the agenda okay it's in a minute so

[4:14:59] Voice 2: yeah okay good

[4:15:01] Trustee Busheikin (probable): afternoon everyone

[4:15:03] Trustee Busheikin (probable): thanks laura thank

[4:15:04] Voice 2: you thanks that's

[4:15:05] Voice 10: great work thanks

[4:15:06] Voice 2: everybody yeah all right bye