Hornby Island Local Trust Committee public hearing, January 24, 2022

[0:00:00] Trustee Fast: everybody to this special meeting of the Hornby Island Local Trust Committee. I'm Sue Ellen Fast,

[0:00:05] Trustee Fast: I'm the chair of the Local Trust Committee coming to you from Bowen Island over in Alkitsam,

[0:00:09] Trustee Fast: Howe Sound, Nuhlelekhwem in Squamish Nation Territory. And with me today we've got Alex

[0:00:17] Trustee Fast: Allen, Local Trustee from Hornby, and Grant Scott, Local Trustee from Hornby. And the staff

[0:00:23] Trustee Fast: we've got with us is our professional minute taker Catherine Voigt. Hello from Denman.

[0:00:30] Trustee Fast: And Heather Cowher, our regional planning manager, who's also running the meeting for us today, behind the scenes and on the scenes.

[0:00:37] Trustee Fast: So this meeting is being recorded and we don't have a public participation function today because this is a special meeting in order to consider electronic and other meeting procedure changes to our meeting procedure bylaw 170.

[0:00:57] Trustee Fast: 770 it's proposed for consideration and decision today and before i go further i just want to ask

[0:01:04] Trustee Fast: i'm calling the meeting to order that's a check mark anything else to add to our agenda that

[0:01:09] Trustee Fast: people are urgent to talk about today as a special meeting we just grant yeah

[0:01:15] Voice 5: i'd just like to bring

[0:01:16] Voice 5: up there's quite an issue on hormy around housing as there is everybody and there was a housing

[0:01:22] Voice 5: meeting yesterday about this beulah creek it's um 35 rental units which are desperately needed

[0:01:29] Voice 5: and all basically all the organizations of the island are supporting it and but bc housing

[0:01:37] Voice 5: needs to hear from all these different organizations that the island people supported

[0:01:42] Voice 5: so i was hoping we could get a letter of support i'll

[0:01:47] Trustee Fast: put it down i'll

[0:01:48] Voice 5: put it down

[0:01:49] Trustee Fast: here as 3.2

[0:01:51] Trustee Fast: urgent letter bc housing yes

[0:01:54] Voice 5: thank you okay i kind of be a speech artist putting it on the

[0:01:58] Voice 5: agenda sorry now

[0:01:59] Trustee Fast: i know now i know what it is and why it needs to be on even though this is

[0:02:03] Trustee Fast: a special meeting um unless anybody's got a problem with that okay then um can we uh adopt

[0:02:12] Trustee Fast: approve them agenda by consent seeing no head shaking you're not frozen are you alex i saw

[0:02:20] Trustee Fast: you blink okay and uh very good then business items 3.1 is our meeting procedure bylaw and uh

[0:02:29] Trustee Fast: this is to do with um uh how we hold our meetings including this kind of electronic one and i'm

[0:02:34] Trustee Fast: going to turn it over to heather regional planning manager cower to uh speak to the

[0:02:39] Trustee Fast: staff report that's in our agenda go ahead heather so

[0:02:45] Voice 1: this is um just a bylaw to amend

[0:02:48] Voice 1: amend your current meeting procedures bylaw to allow for your regular meetings to be electronic

[0:02:53] Voice 1: if you would like them to be. And that's the changes to the bylaw. And we're asking for three

[0:02:58] Voice 1: readings and then it would go off to the executive committee. This is an administrative bylaw,

[0:03:04] Voice 1: so it doesn't need a public hearing. And once EC approved it, it would come back to you either at

[0:03:12] Voice 1: a meeting or by rwm probably by rwm so you could adopt it in case you wanted your next meeting to

[0:03:19] Voice 1: be electronic the reason we're having this meeting is because you may need to have an electronic

[0:03:25] Voice 1: meeting next time around and this would have to be adopted before that can happen um so there is

[0:03:31] Voice 1: also a fifth resolution in your report that is a recommendation to request that trust council

[0:03:38] Voice 1: will consider adding a staff position to support electronic meetings. And the reason that is there

[0:03:44] Voice 1: is because even if you adopt these changes to your meeting procedures bylaw, that would take

[0:03:51] Voice 1: away the regulatory barriers. So that means you're authorized to have electronic meetings, but

[0:03:57] Voice 1: we still wouldn't have the staffing levels to support a full electronic meeting format. And

[0:04:08] Voice 1: aren't able to support the public attending remotely and speaking at the meeting.

[0:04:14] Voice 1: In order to do that, we need more staffing.

[0:04:18] Voice 1: And so that is what that resolution is all about.

[0:04:23] Voice 1: We've actually had a couple meetings this morning already to adopt other meeting procedures

[0:04:28] Voice 1: bylaws for Bolinas, Winchelsea, and Thetis.

[0:04:30] Voice 1: And they did adjust that language a little bit to have it forwarded to FPC as opposed

[0:04:37] Voice 1: supposed to trust council. Although I will also say that on Thetis, what they did is they weren't

[0:04:45] Voice 1: so sure about having an entire staff person. And so they amended that resolution to be

[0:04:54] Voice 1: just asking the FPC consider adding some, what was the language? It was essentially

[0:05:03] Voice 1: potentially some additional funds in the next year's budget to

[0:05:07] Voice 1: support electronic meetings.

[0:05:09] Voice 1: And they were less specific about there being a staff person, but they recognized the need for

[0:05:14] Voice 1: some financial support for that. So, so a couple of options that you might have if you're not quite

[0:05:21] Voice 1: ready to vote for that one as, as recommended. However, I will say that staff have already done

[0:05:27] Voice 1: and all of the kind of scenario planning.

[0:05:31] Voice 1: The reason that we have recommended a full-time staff person

[0:05:35] Voice 1: is because it really is the best option

[0:05:38] Voice 1: of all the options that have been explored.

[0:05:42] Voice 1: You know, we have explored the idea of minute takers,

[0:05:46] Voice 1: for instance, taking over meeting management.

[0:05:48] Voice 1: I just got feedback from the minute taker on Salt Spring

[0:05:52] Voice 1: that she doesn't feel like she could take minutes

[0:05:55] Voice 1: and also be managing people's technology

[0:05:59] Voice 1: and managing the attendees of the meeting.

[0:06:02] Voice 1: Like it's, you know, minute taking is a full-time thing

[0:06:06] Voice 1: where you need your full support, that kind of thing.

[0:06:07] Voice 1: So we've explored various options

[0:06:10] Voice 1: and really and truly we feel like

[0:06:12] Voice 1: this is the equivalent of a full-time job

[0:06:15] Voice 1: and need an extra person.

[0:06:17] Voice 1: So I'll just say that too.

[0:06:19] Voice 1: And glad to answer any questions.

[0:06:22] Trustee Fast: Great.

[0:06:23] Trustee Fast: Thank you very much, Regional Planning Manager Cowher.

[0:06:25] Trustee Fast: Our question, Grant Scott, go ahead, Trustee Scott.

[0:06:28] Voice 5: Thank you, I have two questions.

[0:06:30] Voice 5: First of all, our by-law 170,

[0:06:35] Voice 5: we've had one letter about it,

[0:06:38] Voice 5: Alex from, you probably know the letter,

[0:06:41] Voice 5: I mean, about public participation,

[0:06:44] Voice 5: how doing electronic meetings changes.

[0:06:47] Voice 5: Cause it's, so is it gonna be like

[0:06:50] Voice 5: the trust council's meetings?

[0:06:52] Voice 5: Cause those I understand, they are electronic.

[0:06:54] Voice 5: electronic. There are delegations so people can come and speak. I don't remember, I can't remember

[0:07:02] Voice 5: whether there's town halls or not, but does this allow for town halls?

[0:07:08] Voice 1: The bylaw itself, amending

[0:07:11] Voice 1: the bylaw would allow for it, but it's the staffing portion of supporting meetings. So

[0:07:20] Voice 1: if you pass, so let's just say your next meeting, if you pass this bylaw, you can legally have an

[0:07:26] Voice 1: electronic meeting we still wouldn't be able to have a town hall because because of the staffing

[0:07:31] Voice 1: levels okay

[0:07:32] Voice 5: so but but there's no one keep them separate please okay or i'll get confused okay

[0:07:41] Voice 5: so this 170 does not say we can't have no public full park okay that's good so then

[0:07:49] Voice 5: okay that's good that's the answer that so then that's my second question is is around now as i

[0:07:56] Voice 5: understand it there are three i.t people staff people right now that the trust right in victoria

[0:08:04] Voice 5: maybe even four maybe even four and we're going to have a fifth i.t person that's

[0:08:11] Voice 1: how that would

[0:08:11] Voice 1: work yes yeah

[0:08:12] Voice 5: and that's going to increase the budget because there's a lot of resistance out

[0:08:16] Voice 5: there right now to increasing the budget and this seems a bit like throwing gas on the fire

[0:08:22] Voice 5: so um coming back to the next trust council meeting with a further budget increase for next

[0:08:32] Voice 5: year's budget so i don't know you're going to want are you going to be the one to pull your

[0:08:36] Voice 5: head off for that one i

[0:08:39] Trustee Fast: uh will actually and i'll speak after you or or uh if you'd like me to speak

[0:08:43] Trustee Fast: now i can well

[0:08:46] Voice 5: that's my concern anyway so i i don't know i guess that's not a decision for us

[0:08:51] Voice 5: to make here that's a decision we can be made at trust council i guess so we can make a

[0:08:56] Voice 5: recommendation trust council is that how this works

[0:08:59] Trustee Fast: yes because here we're meeting as the

[0:09:01] Trustee Fast: local trust committee so we're thinking about hornby and the uh other little islands that are

[0:09:07] Trustee Fast: in your uh local trust area and what would be um best for hornby so that's

[0:09:14] Trustee Fast: where um you know

[0:09:15] Trustee Fast: i've got things to say but i'll i'll let uh are you finished grant yeah

[0:09:21] Trustee Allen: i am now

[0:09:21] Trustee Fast: okay go ahead

[0:09:23] Trustee Fast: good trustee Allen um

[0:09:25] Trustee Allen: yeah this is about the um the position so is this are we just talking about

[0:09:30] Trustee Allen: excuse me the northern office this position or is this going to be a support for every single

[0:09:36] Trustee Allen: LTC out there this this one role position it

[0:09:40] Voice 1: would be for all it would be for all LTCs and

[0:09:42] Voice 1: committees yeah

[0:09:45] Trustee Allen: and I'm surprised you would have thought about the minute takers being

[0:09:48] Trustee Allen: an option because like I've been in a minute taker meetings and it's horrible you just totally miss

[0:09:53] Trustee Allen: out and everything and uh just by being a minute taker let alone uh trying to run anything else um

[0:10:01] Trustee Allen: yeah i mean i have a pushback on that because i know everybody's it's a once again hiring more

[0:10:07] Trustee Allen: staff and uh that's all i'm hearing is they keep on hiring more staff why do they keep on hiring

[0:10:13] Trustee Allen: more staff um yeah so i'm not sure where i'm at with this particular position here i won't say

[0:10:19] Trustee Allen: anything yay or nay but um i do think there'll be a bit of pushback well

[0:10:25] Trustee Fast: if i can um speak uh

[0:10:28] Trustee Fast: i haven't seen the letter as a member of your local trust committee i have to say i haven't

[0:10:32] Trustee Fast: seen it neither has staff if unless you've seen it heather i haven't no no okay so but i'll from

[0:10:39] Trustee Fast: what you've said um i'll just uh say a couple things first of all hornby island is way ahead

[0:10:47] Trustee Fast: ahead of the game here in terms of having,

[0:10:50] Trustee Fast: we already adjusted our meeting procedures bylaw

[0:10:53] Trustee Fast: back in January, 2020 at a public meeting

[0:10:58] Trustee Fast: after we passed our guidelines.

[0:11:00] Trustee Fast: Remember those public participation guidelines

[0:11:02] Trustee Fast: to invite people to speak and here's how.

[0:11:05] Trustee Fast: And so most of this, the first four motions

[0:11:13] Trustee Fast: discussions are very similar to what we've already got in place. And the only changes are like

[0:11:20] Trustee Fast: Heather said, the one about so that we could hold regular meetings electronically, but also

[0:11:28] Trustee Fast: notice of electronic meetings, some small changes in wording among the many

[0:11:36] Trustee Fast: policies already in there about electronic meetings. And the one about the costs of

[0:11:42] Trustee Fast: of electronic participation coming back

[0:11:44] Trustee Fast: to the Hornby LTC budget has been taken out.

[0:11:46] Trustee Fast: Those are the only changes I can really find.

[0:11:49] Trustee Fast: So I support, that's speaking to my support

[0:11:53] Trustee Fast: of recommendations one, two, three, and four

[0:11:56] Trustee Fast: and passing them sooner so that we can respond

[0:12:00] Trustee Fast: to this COVID situation, which I think depending

[0:12:04] Trustee Fast: on when health orders come down.

[0:12:09] Trustee Fast: um the the one about the uh funding well

[0:12:14] Voice 5: can i interrupt you there for one second please

[0:12:17] Voice 5: you said one two three four i don't have a copy of that agenda

[0:12:22] Voice 5: yeah can you can you send it to me again heather please if i got thought out a week ago it's buried

[0:12:28] Voice 5: under

[0:12:29] Trustee Fast: okay it's um let me see if i can send you the link in the chat yeah

[0:12:40] Voice 5: if you can do that and

[0:12:41] Voice 5: put it up on the screen now behind you there's

[0:12:45] Trustee Fast: the link in the chat yeah

[0:12:49] Voice 5: okay okay is it open

[0:12:58] Trustee Fast: for you it

[0:12:59] Voice 5: is thank you okay so so

[0:13:02] Trustee Fast: if you go to page two has these um recommendations so i think

[0:13:06] Trustee Fast: heather's pulling it up on the screen for us there too oh

[0:13:09] Voice 5: i see oh yeah i saw this one two three

[0:13:13] Voice 5: before yeah okay sure all

[0:13:16] Trustee Fast: right and then um uh and if well and for number five

[0:13:22] Trustee Fast: um my take on this is uh that to deal with covid and and all these changes around electronic

[0:13:33] Trustee Fast: meetings which now everybody's going to expect to be able to do into the future and with new

[0:13:39] Trustee Fast: and with new um uh internet bandwidth coming to hornby at some point uh hopefully soon and uh but

[0:13:49] Trustee Fast: But for, you know, remote and sort of far-flung places at the vagaries of winter gales and things like that, it seems to make a lot more sense, vulnerable to the weather, to have.

[0:14:03] Trustee Fast: And that's why we adopted these early, right, with electronic meetings.

[0:14:08] Trustee Fast: But municipalities all got COVID funding from the province to be able to adapt to the health situations.

[0:14:19] Trustee Fast: And Islands Trust and regional districts didn't.

[0:14:22] Trustee Fast: And in some ways, I think it hits the smaller places harder

[0:14:27] Trustee Fast: because we have to keep a staff person also at an office,

[0:14:32] Trustee Fast: according to the provincial regulations.

[0:14:34] Trustee Fast: For example, that could be Gabriola,

[0:14:37] Trustee Fast: but we've got to have a staff person in an office

[0:14:40] Trustee Fast: in case somebody wants to come in person

[0:14:42] Trustee Fast: to a place where they can see the meeting.

[0:14:44] Trustee Fast: Is that correct, Heather?

[0:14:45] Trustee Fast: Yeah.

[0:14:46] Trustee Fast: So that's an extra cost as well for electronic meetings. And none of that is kind of, we weren't prepared budget wise to deal with that. And so that's why I support the idea of a staff person.

[0:15:05] Trustee Fast: And also just because it's hard as not just the minute taker, but also as a chair to do the electronic things, let alone be able to phone people and help them hook up when their Internet falls down and that kind of thing.

[0:15:23] Trustee Fast: So it's hard for me as a chair to run those.

[0:15:26] Trustee Fast: I've done one all electronic and it was it was challenging.

[0:15:30] Trustee Fast: And I have quite a bit of skills with this kind of thing.

[0:15:33] Trustee Fast: anyway and the next vice chair might not because this is an election year and i just want to put

[0:15:39] Trustee Fast: that out there and that there are also unknowns in the in the future in terms of um uh vice chairs

[0:15:47] Trustee Fast: and um and the coronavirus okay go ahead trustee allen yeah

[0:15:53] Trustee Allen: i'll just say i'm in total agreement

[0:15:54] Trustee Allen: the first four i am not in agreement with number five um i still don't think i think it's going to

[0:16:01] Trustee Allen: be more than one staff full-time staff member i don't see how one person will have the capacity

[0:16:07] Trustee Allen: to support all our ltcs i was always under the um view that we should have somebody locally we've

[0:16:15] Trustee Allen: got that capability already at our ratepayers association meetings it's uh it's amazing we've

[0:16:20] Trustee Allen: got over 65 plus people attending and we still have one person dealing with that and the

[0:16:27] Trustee Allen: administrative side in the meeting so i'd like to see something more of a local level to fill

[0:16:34] Trustee Allen: this position um on a contract basis and not as a full-time staff position well

[0:16:39] Trustee Fast: then maybe um

[0:16:41] Trustee Fast: maybe uh the idea that uh fetus passed this morning that heather spoke to um

[0:16:49] Trustee Fast: assuming that we passed well let's pass the first four and then go on to number five and

[0:16:54] Trustee Fast: and focus on it.

[0:16:55] Trustee Fast: Would that be all right?

[0:16:57] Voice 5: Okay.

[0:16:57] Voice 5: I agree with that.

[0:16:59] Trustee Fast: Okay, do you want to move them, Grant?

[0:17:02] Voice 5: Sure.

[0:17:04] Voice 5: I move that the Hornby Island Local Trust Committee

[0:17:07] Voice 5: by law 170 cited as Hornby Island Local Trust Committee

[0:17:11] Voice 5: meeting procedures by law 2022 be read a first time.

[0:17:16] Trustee Fast: Great, and do I have a seconder?

[0:17:18] Trustee Fast: Thank you, Trustee Allen.

[0:17:20] Trustee Fast: And any discussion?

[0:17:23] Trustee Fast: Think we've had it already?

[0:17:26] Trustee Fast: Okay. And then I'll call the question. All those in favor? Aye. That's great. And just for Catherine in the back, that was all three hands went up. Passed unanimously. And the next one?

[0:17:37] Voice 5: At Hornby Island Local Trust Committee Bylaw 170, cited as Hornby Island Local Trust Committee Meeting Procedure Bylaw 2022, be read a second time.

[0:17:47] Voice 5: Second.

[0:17:48] Trustee Fast: Thank you. Motion moved and seconded. Any more discussion? I'll call the question. All those in favor?

[0:17:56] Trustee Fast: I favor.

[0:17:57] Trustee Fast: One, two, three hands go up.

[0:17:59] Trustee Fast: That passes unanimously.

[0:18:00] Trustee Fast: Thank you.

[0:18:00] Trustee Fast: Next one.

[0:18:02] Voice 5: That Herndon-Beyond-Local Trust Committee By-law 170 cited as well.

[0:18:05] Voice 5: Herndon-Beyond-Local Trust Committee Meeting Procedures By-law 2022

[0:18:09] Voice 5: to be read a third time.

[0:18:13] Voice 5: Second.

[0:18:14] Trustee Fast: Thank you, Trustee Allen.

[0:18:16] Trustee Fast: And just for anybody who's listening, this is an administrative by-law,

[0:18:19] Trustee Fast: not a land use by-law.

[0:18:20] Trustee Fast: So it can be read one, two, three through one meeting like this.

[0:18:24] Trustee Fast: Any questions or discussions?

[0:18:28] Trustee Fast: Okay. All those in favor? One, two, three hands go up. That passes unanimously. Thank you. Next

[0:18:35] Trustee Fast: one.

[0:18:36] Voice 5: At Hornby Island Local Trust Committee Bylaw 170 cited as Hornby Island Local Trust Committee

[0:18:41] Voice 5: Meeting Procedures Bylaw 2022 be forwarded to the Secretary of the Island's Trust for approval by

[0:18:48] Voice 5: the Executive Committee.

[0:18:50] Trustee Fast: Do I have a seconder? Second.

[0:18:53] Trustee Fast: Thank you. Great. Any discussion? Okay.

[0:18:57] Trustee Fast: Okay, call the question. All those in favor? Okay, thank you. That passes unanimously. Great. And now we're on to number five. Go ahead.

[0:19:05] Voice 5: Can I say one thing? Can I say one thing here? I don't know how many people are listening. But I just want to say that this bylaw simply allows us to do the meetings electronically if we have to.

[0:19:17] Voice 5: it does not stop people from participating either as a delegate or as a or in a town hall

[0:19:28] Voice 5: so it doesn't limit because that was the concern that was expressed to me was public participation

[0:19:33] Voice 5: so we haven't limited that at all.

[0:19:35] Trustee Fast: That's correct and if I can just point out that anybody who's

[0:19:38] Trustee Fast: interested can scroll down to the bottom of the agenda that's on the screen in front of you

[0:19:44] Trustee Fast: and at the very bottom there's a change a track changes version so you can see every little bit

[0:19:52] Trustee Fast: that's being changed which I mentioned earlier see there Heather is showing it it might be

[0:19:59] Trustee Fast: flashing for you but you can see hopefully that every word is changed there and people can check

[0:20:06] Trustee Fast: that go ahead trustee Alan yeah

[0:20:08] Trustee Allen: just a reference to the letter that the email that Grant and I got

[0:20:12] Trustee Allen: But I forward it to both you and Heather.

[0:20:15] Trustee Fast: Thank you.

[0:20:16] Trustee Fast: That really helps.

[0:20:17] Trustee Fast: And we're all on the same wavelength.

[0:20:20] Trustee Fast: Very good.

[0:20:20] Trustee Fast: Okay.

[0:20:21] Trustee Fast: So let's go back to number five.

[0:20:25] Trustee Fast: What I was wondering with this one is whether you think that Hornby local trust area needs

[0:20:32] Trustee Fast: some more support to hold electronic meetings.

[0:20:36] Trustee Fast: if for example a contracted on island or contracted uh idea would be we could use the

[0:20:45] Trustee Fast: wording from fetus which was that the hornby island local trust committee request that

[0:20:50] Trustee Fast: financial planning committee consider adding some additional funds in next year's budget

[0:20:55] Trustee Fast: uh for electronic meeting support or something like that i don't know what do you think trustee

[0:21:02] Trustee Fast: Alan yeah

[0:21:03] Trustee Allen: I I like that wording um just maybe for LTC support to have more specific there I

[0:21:10] Trustee Allen: don't sure whether they added that in terms of I

[0:21:13] Trustee Fast: think Heather mentioned uh for all LTCs

[0:21:16] Trustee Fast: and committees or or

[0:21:19] Trustee Allen: can we just say our own uh trustees like Hornby Island trustees support

[0:21:23] Trustee Allen: yeah all it's

[0:21:26] Trustee Fast: good because that's we're here as representing Hornby LTC that's good idea

[0:21:30] Trustee Fast: well

[0:21:31] Trustee Allen: then can i make a motion that the hornby island local trust committee requests that the

[0:21:36] Trustee Allen: financial planning committee consider allocating resources i thought there was funding is that

[0:21:43] Trustee Allen: considered funding as well resources or do should we say funding and resources i'm being a wordsmith

[0:21:52] Trustee Allen: here go

[0:21:54] Voice 1: ahead heather i'm just saying this is this is the wording from the fetus motion and

[0:21:58] Voice 1: of course you can change it this

[0:22:00] Trustee Fast: is just a draft okay

[0:22:01] Trustee Allen: i would like to say allocating resources and

[0:22:03] Trustee Allen: funding from the 2020 2023 fiscal year budget to support hornby island local trust committee

[0:22:12] Trustee Allen: electronic meetings okay

[0:22:15] Trustee Fast: we'll let heather catch it there probably catherine is catching it as well

[0:22:22] Trustee Fast: in the back um how

[0:22:27] Trustee Allen: about funding and resources sorry it it has a better ring to it but you know

[0:22:32] Trustee Allen: go

[0:22:34] Trustee Fast: ahead trustee scott yeah

[0:22:38] Voice 5: i i have two uh okay

[0:22:41] Trustee Fast: hey can you hang on a second let me make sure that

[0:22:43] Trustee Fast: katherine and and uh heather have this because at hornby island local trust committee meetings

[0:22:49] Trustee Fast: electronic means right okay so does that agree with you heather katherine uh

[0:22:55] Voice 2: the motion reads

[0:22:56] Voice 2: that the hornby island local trust committee request that the financial planning committee

[0:23:01] Voice 2: committee consider allocating funding and resources from the 2023 budget 2022-23 okay 2022-2023 budget

[0:23:16] Voice 2: to support Hornby local trust committee electronic meetings yep I think

[0:23:22] Trustee Fast: so I think there's the words

[0:23:23] Trustee Fast: fiscal year are in there if you can see the screen Heather put them up there after 23 it's

[0:23:30] Voice 2: just 2020

[0:23:30] Trustee Fast: 2020.

[0:23:31] Voice 2: Okay. 2023 fiscal year budget.

[0:23:35] Trustee Fast: Yeah. Okay, good. So did you move that, Alex?

[0:23:40] Trustee Allen: Yes, I did.

[0:23:41] Trustee Fast: Okay. Do I have a seconder? I'm not seeing a seconder in grant. So I'm going to second it for the sake of discussion. And, and go. I think, Trustee Scott, were you going to say something now?

[0:23:58] Trustee Fast: Yeah,

[0:23:59] Voice 5: I have two questions. First of all, Heather, given all of the notice we've had

[0:24:09] Voice 5: from you from the Gabriel office, do we need planners? Because the planners are the main

[0:24:19] Voice 5: issue on Burnby. I mean, let me leave the question of that. Do you need, in Gabriel,

[0:24:29] Voice 5: more planners to do their job um

[0:24:35] Voice 1: yeah it's I would say yes if if you really wanted to get

[0:24:41] Voice 1: all of the work done if all of the LTCs wanted if there were enough staff to get to do all of

[0:24:48] Voice 1: the work that all of the LTCs want to do we would need more staff so I would say that I

[0:24:53] Voice 1: I will also say that having a dedicated person to deal with electronic meetings would actually

[0:25:03] Voice 1: free up some planner time.

[0:25:06] Voice 1: And I say that in part because, like this meeting, I'm administering it.

[0:25:14] Voice 1: You know, there's lots of planners now who are, and now every time there's a meeting,

[0:25:21] Voice 1: I'm coordinating with Will on the notification for that meeting and I'm telling her who's attending

[0:25:27] Voice 1: and telling her who needs to have the invitation. So the facilitation of electronic meetings is

[0:25:36] Voice 1: actually already taking up planner time. And if we had a dedicated person to do that,

[0:25:42] Voice 1: we would be freed up to do more actual planner work. So yes, yes. I mean, if money were no object,

[0:25:50] Voice 1: I would tell you please hire lots more planners and and more well

[0:25:56] Voice 5: Heather the reason I bring it

[0:25:58] Voice 5: up it's like a bit of a broken record now I think but the letters keep saying we are experiencing

[0:26:04] Voice 5: you know when someone comes for a development permit or a temporary it says we are experiencing

[0:26:07] Voice 5: more than now I forget the exact wording but but it's it says you don't have enough planners to

[0:26:16] Voice 5: deal with the quality the quantity of work that comes from Hornby and Hornby particularly because

[0:26:24] Voice 5: it's on the letters to you from to people on Hornby and it takes quite a while to get these

[0:26:30] Voice 5: things done now so this to me goes back to what's hiring another staff person here right I mean

[0:26:38] Voice 5: if we can hire one of these people why can't we get the staff that are needed this is what gets

[0:26:46] Voice 5: gets me is why don't people look at that big budget trust committee meeting trust council

[0:26:52] Voice 5: meeting and we don't have enough planners and the planners are the the interface to the people in

[0:26:59] Voice 5: the community to me they're then there are frontline folks and you know I get I get asked

[0:27:06] Voice 5: this all the time why does the budget go up and I say because it most of the budget is I was on

[0:27:11] Voice 5: the radio the other day talking about this actually it's it's about staff because the biggest chunk of

[0:27:15] Voice 5: the budget is staff and and people you know i mean people with and to me it's two things first

[0:27:21] Voice 5: of all we're getting more applications and secondly these things never get simpler there's

[0:27:25] Voice 5: always more bylaws and i say it's not all trust council trust laws that we have to apply it's all

[0:27:32] Voice 5: the laws out there that bear on any kind of subdivision right or whatever and and people

[0:27:40] Voice 5: sort of get it okay yeah yeah so that whole staff thing really it's really something that bothers me

[0:27:47] Voice 5: said go hire another staff person to do this and i understand heather exactly what you're saying

[0:27:52] Voice 5: this is a relatively simple meeting you don't need anybody other than yourself to do this because

[0:27:57] Voice 5: there's not 40 people out there that you've got to you know let in and out of the meeting and

[0:28:02] Voice 5: leaving and so this is this is a very unusual meeting so i completely understand that i've been

[0:28:07] Voice 5: So, Alex, so that's kind of a speech but Alex getting to your, your point I almost think if it requires one person. The problem with the getting the money part of it is how much, where are you going to find a consulting part time person to do this job, and you're going to need somebody

[0:28:33] Voice 5: I mean, it's going to have to, you know, it's

[0:28:34] Voice 5: going to be a learning curve.

[0:28:35] Voice 5: At least if you hire a dedicated person, it's their job.

[0:28:39] Voice 5: You know who they are.

[0:28:42] Voice 5: So in some ways, I'm in favor of hiring one person.

[0:28:45] Voice 5: The big question I have is how much is that one person going to cost?

[0:28:49] Voice 5: It probably costs $100,000 to hire one person.

[0:28:52] Voice 5: I don't know what it is.

[0:28:53] Voice 5: Yeah.

[0:28:54] Voice 5: You got an idea on that?

[0:28:55] Voice 5: I mean, Sue Ellen?

[0:28:57] Voice 5: well

[0:28:58] Trustee Fast: my idea is just um that those are questions for uh trust council what you're trying to think

[0:29:06] Trustee Fast: of here what we're trying to think of here is what's best for hornby and um hornby local uh

[0:29:12] Trustee Fast: trust committee and uh and i'm i'm hearing you that you might you might want to put this back to

[0:29:18] Trustee Fast: um a year but either way all we're sorry a person but either way what what we're suggesting through

[0:29:28] Trustee Fast: requesting financial planning committee who's also getting requests from other ltcs to consider

[0:29:35] Trustee Fast: allocating to the next fiscal year and if depending on what they do it may or may not

[0:29:40] Trustee Fast: come to trust council or trustees can bring it up for trust council go ahead trustee alan

[0:29:47] Trustee Fast: yeah

[0:29:48] Trustee Allen: i was going to say what you are bringing up grant is a you know big march conversation

[0:29:52] Trustee Allen: at the Trust Council level, but this is just us right now.

[0:29:57] Trustee Allen: But I'm not saying that we shouldn't.

[0:30:00] Trustee Allen: This position should not exist.

[0:30:01] Trustee Allen: I just see the fact that it's not going to be one staff.

[0:30:05] Trustee Allen: They're going to require another staff.

[0:30:06] Trustee Allen: I just see it.

[0:30:07] Trustee Allen: I can't see one staff member being hired to handle all the trust committees.

[0:30:11] Trustee Allen: I just don't see it.

[0:30:12] Trustee Allen: I don't think it's realistic at all.

[0:30:14] Trustee Allen: And I see we're going to have to hire more.

[0:30:16] Trustee Allen: And I think it's not rocket science.

[0:30:19] Trustee Allen: We do have people in our community that are capable of, that have these skills.

[0:30:23] Trustee Allen: And if they don't, it's not rocket science.

[0:30:26] Trustee Allen: So I just feel like we should have, when we can,

[0:30:29] Trustee Allen: is to have some of this money in our local community.

[0:30:34] Trustee Fast: Well, I'll just jump in here to say right now,

[0:30:39] Trustee Fast: it looks to me like the wording in this motion

[0:30:42] Trustee Fast: that's moved and seconded could meet either of those

[0:30:47] Trustee Fast: because it says consider allocating funding and resources

[0:30:52] Trustee Fast: from the current budget, doesn't say adding,

[0:30:54] Trustee Fast: uh from the proposed budget to support like hornby collect uh electronic meetings so

[0:31:01] Trustee Fast: um the bigger discussions can take place at financial planning committee and uh

[0:31:06] Trustee Fast: uh and trust council we don't have to figure out all the details here um like we do have uh

[0:31:13] Trustee Fast: contracted minute takers they do go through training and they have their own skills and

[0:31:19] Trustee Fast: and that kind of thing.

[0:31:20] Trustee Fast: Maybe hosting electronic meetings

[0:31:23] Trustee Fast: will become a position like that in time

[0:31:27] Trustee Fast: as so many others are now having electronic meetings,

[0:31:31] Trustee Fast: but so far it's not at that stage.

[0:31:35] Trustee Fast: So I don't know, what do you think about this motion

[0:31:37] Trustee Fast: that's moved and seconded in front of us?

[0:31:38] Trustee Fast: Partly because it's 1.30 now

[0:31:40] Trustee Fast: and we still have another, excuse me,

[0:31:43] Trustee Fast: thing on the agenda to talk about.

[0:31:45] Trustee Fast: Would this meet the needs of what we're thinking of as a local trust committee?

[0:31:58] Trustee Allen: And at this point, Grant, I'll say that it's not saying to not hire staff or to hire staff.

[0:32:04] Trustee Allen: Yeah, it's very, yeah, it leaves it.

[0:32:06] Voice 5: Well, only one thing then, I mean, I'm sorry.

[0:32:14] Voice 5: This will come up at the next trust council meeting, so it's not carved in stone here

[0:32:19] Voice 5: because it it'll be very interesting to hear how the other outlets do it and how the finance

[0:32:24] Voice 5: committee and the executive excuse me see actually implementing this thing and then we can vote on

[0:32:30] Voice 5: it because it's going to be a budget increase right so okay so here's here's

[0:32:37] Voice 5: one point okay

[0:32:38] Trustee Fast: and and here's one just to play devil's advocate on something that i seconded um it's possible

[0:32:45] Trustee Fast: possible with the wording that's in the middle line there that they would say well if we reduce

[0:32:50] Trustee Fast: the hornby ask from 15 to 10 for the ocp right great

[0:32:57] Trustee Allen: that's apples and sour crowds sorry

[0:33:00] Trustee Allen: they wouldn't dare do that i don't know and if we do we'll cross that path when we get there

[0:33:05] Trustee Allen: okay

[0:33:06] Trustee Fast: i just wanted to bring it up i just wanted to bring it up just in case um so it was mentioned

[0:33:12] Trustee Fast: okay so we've got a

[0:33:14] Trustee Fast: motion moved

[0:33:15] Voice 5: that's a devilish move

[0:33:20] Trustee Fast: well i'm trying to i don't want to

[0:33:25] Voice 5: okay

[0:33:26] Trustee Fast: um any more discussion or shall i call the question

[0:33:29] Trustee Fast: yeah

[0:33:31] Voice 5: go ahead okay

[0:33:32] Trustee Fast: i'll call the question all those in favor

[0:33:34] Trustee Fast: very good that passes unanimously thank you very much trustees

[0:33:40] Trustee Fast: and um uh and now we're on to the uh

[0:33:44] Trustee Fast: uh part of the meeting that we added where's my agenda gone urgent letter for housing there it is

[0:33:56] Trustee Fast: bc housing um this is uh trustee scott um your issue um it's interesting i had this come up at

[0:34:04] Trustee Fast: the denman special meeting as well uh and we at the denman we we we had already sent um

[0:34:14] Trustee Fast: a letter of support to CVRD for a feasibility study for a housing service.

[0:34:19] Trustee Fast: Is that the same kind of thing?

[0:34:23] Voice 5: No, no, this is specific to, no.

[0:34:27] Trustee Fast: Okay. Please tell us,

[0:34:28] Trustee Fast: tell us about what kind of letter this would be and how urgent it is.

[0:34:33] Trustee Fast: Cause without texting in front of us, I don't know.

[0:34:37] Voice 5: Okay. Well, we can, if we agree to do this,

[0:34:41] Voice 5: we'll develop the text and send it send it in and i guess we'd have to do a rwm but but basically

[0:34:51] Voice 5: there's a project on heartbeat uh that's been in the works now for i think 20 years believe it or

[0:34:57] Voice 5: not and it's um it's gone through all of the the whatever whatever whatever i don't even know where

[0:35:05] Voice 5: to start all the steps

[0:35:06] Voice 5: to alterations yeah yeah iterations of planning architects in front of uh

[0:35:13] Voice 5: They've got a, what's the name of that outfit they've got that's the contractors that are the managers that are going to do it. It's gone to BC Housing. It got favorable review from BC Housing, but apparently there's, within BC Housing, there's, anyway, BC Housing is requesting support from the community for this social housing program on Army.

[0:35:41] Voice 5: And all of the organizations on ORB are supplying that kind of support level better.

[0:35:48] Voice 5: So that's what I'm proposing.

[0:35:55] Voice 5: Is

[0:35:57] Trustee Fast: this the Beulah Creek one that you mentioned?

[0:36:00] Voice 5: Yeah, Beulah Creek. It's what, 35 units? Is it something like that?

[0:36:04] Voice 5: Yeah, it's ridiculous.

[0:36:05] Voice 5: and it's um can

[0:36:09] Trustee Fast: i um have have either of you seen uh the letter from bc housing that requests

[0:36:17] Trustee Fast: the support or is there some kind of document that we can refer to no

[0:36:22] Voice 5: it was it was a conversation

[0:36:23] Voice 5: between uh the beulah creek beulah creek and daniel arbor from uh the cbrd our area director

[0:36:32] Voice 5: director, and he voiced this to us at this meeting yesterday that had all these Island

[0:36:40] Voice 5: where we're going to be on a resident association, the economic organization, all these other

[0:36:47] Voice 5: organizations and they've all gone off to draft this letter and there's sort of an outline

[0:36:55] Voice 5: of the letter what it needs to have in it so if you agree with us putting this thing

[0:37:01] Voice 5: You know, I'll craft up the letter from that outline and submit it to us so that you can have a look at it and see whether you support it or not.

[0:37:10] Voice 5: I think it's very time sensitive and we need to get it in there.

[0:37:14] Trustee Fast: Do you have any advice, Heather? Because I don't know very much about it and I would feel uncomfortable signing a letter that I didn't see any documentation about. Heather?

[0:37:23] Trustee Fast: I mean, the way

[0:37:25] Voice 1: that we've managed this so that it doesn't have to be a two-step process is that you can say exactly that, but Trustee Scott will draft a letter and send it to the other trustee members for support for the chair's signature to submit it to BC Housing.

[0:37:45] Voice 1: And then you can just have one motion right here, right now, and you don't have to come back to consider it.

[0:37:52] Voice 1: thank

[0:37:54] Trustee Fast: you did you catch that Catherine I got yes I did very good can

[0:38:03] Voice 1: I make one comment

[0:38:04] Voice 1: yeah please go ahead so um trustee Scott is this the Isla property by any chance is this

[0:38:10] Voice 1: the formerly known as Isla that's right the higher property so there's one thing to consider

[0:38:19] Voice 1: which is that they will have to come to the LTC it's

[0:38:23] Voice 5: not higher it's not higher by the way that's

[0:38:25] Voice 5: the that's not the okay so but they

[0:38:30] Voice 1: will have to apply for a development permit for that yes

[0:38:33] Voice 1: yeah

[0:38:33] Voice 5: okay

[0:38:36] Trustee Fast: okay that's that just for information so catherine if you could read us back that motion

[0:38:49] Voice 2: okay um that the hornby island trust committee requests that trustee scott draft a letter

[0:39:00] Voice 2: regarding the beulah creek housing project to

[0:39:05] Voice 5: center i think to say in support of

[0:39:08] Voice 2: oh right that was that was coming i just

[0:39:13] Voice 5: well sorry okay

[0:39:14] Voice 2: um at the hornby island local trust

[0:39:18] Voice 2: committee requests that trustee scott draft a letter of support to send to trustee allen

[0:39:24] Voice 2: to send to chair fast for a signature of support to send to bc housing that

[0:39:32] Trustee Fast: would be good if we

[0:39:33] Trustee Fast: could include also sending it to staff it's a little bit um vague it's somewhat vague

[0:39:44] Trustee Fast: any

[0:39:44] Voice 1: suggestions yeah the letter of support um is that what you mean catherine that it would be

[0:39:52] Voice 1: support of something in particular about the housing or that they should it's supporting

[0:39:59] Voice 1: them so that they can receive VC funding, right?

[0:40:04] Voice 1: We

[0:40:05] Trustee Fast: include the word affordable housing in there

[0:40:09] Trustee Fast: would help to clarify it. Affordable housing project?

[0:40:17] Voice 5: Yeah, that word affordable is such

[0:40:20] Trustee Allen: a loaded

[0:40:21] Trustee Allen: word. It's so not affordable.

[0:40:27] Trustee Fast: Say that again.

[0:40:30] Voice 5: Why don't you say the Beulah Creek rental housing?

[0:40:33] Voice 5: or community housing community housing that's better that's better okay

[0:40:37] Trustee Fast: thank you as you see

[0:40:41] Trustee Fast: some of us don't know can you try go ahead Catherine would

[0:40:46] Voice 2: that be community housing

[0:40:47] Voice 2: just community housing or the Beulah Creek community housing Beulah Creek community

[0:40:52] Voice 5: housing that's great that's good

[0:40:53] Voice 2: okay thank

[0:40:57] Trustee Fast: you uh any more discussion um

[0:41:01] Trustee Allen: just I found it a bit

[0:41:03] Trustee Allen: awkward the way that was worded at the beginning is it's just it's that the lt hormone ltc are we

[0:41:11] Trustee Allen: requesting grant or is it just grant is going to be request trustee scott yeah what

[0:41:16] Voice 2: does it say

[0:41:16] Voice 2: could

[0:41:16] Trustee Fast: you read it out again please catherine yeah

[0:41:19] Voice 2: i had it as requesting i didn't know how to word

[0:41:21] Voice 2: that that the hornby island local trust committee requests that trustee scott draft a letter

[0:41:27] Voice 2: regarding the boulecreek community housing to

[0:41:31] Trustee Allen: no support a letter of

[0:41:35] Voice 2: support regarding

[0:41:36] Voice 2: yeah

[0:41:37] Trustee Allen: yeah letter of request

[0:41:38] Trustee Allen: yeah another question um

[0:41:42] Voice 2: have

[0:41:49] Trustee Allen: grant write a letter support we don't

[0:41:52] Trustee Allen: have to request it's just like moving forward it doesn't say much just have grant well

[0:41:58] Trustee Fast: i think it's

[0:41:59] Trustee Fast: because it's been uh because it it suggests that we're all in it thinking about it together and

[0:42:06] Trustee Fast: and we all agree that grant is going to draft it yeah

[0:42:10] Trustee Allen: well he's also going to bring it back to us

[0:42:11] Trustee Allen: as well as a committee yeah yeah well

[0:42:13] Voice 1: i think i mean my suggestion is that it's not coming back

[0:42:18] Voice 1: in an official capacity so you're there's no motion for the final letter this is the one

[0:42:24] Voice 1: motion that's kind of moving everything forward he's going to send you all a draft and you're

[0:42:29] Voice 1: going to give feedback to him about the draft he will draft it he will send the final draft to

[0:42:36] Voice 1: chair fast she will sign it and and then it'll

[0:42:39] Voice 1: get formatted to bc housing but that there won't

[0:42:42] Voice 1: have to be something where it comes back and you vote on it

[0:42:46] Trustee Allen: okay but i want to be able to see the

[0:42:48] Trustee Allen: draft as well before it goes out

[0:42:49] Voice 1: right i think that's part of the motion good all right good

[0:42:55] Trustee Fast: okay so do we need the motion read again no

[0:43:00] Trustee Allen: i second no

[0:43:01] Trustee Fast: okay thank you the motion is moved

[0:43:03] Trustee Fast: and seconded uh any more discussion all those in favor very good three hands went up thank you

[0:43:11] Trustee Fast: everybody good work thank you very much

[0:43:14] Trustee Allen: yeah and in terms of um the agenda in our next meeting we

[0:43:21] Trustee Allen: don't have that so we don't have to worry about adding anything in this at this meeting we can

[0:43:24] Trustee Allen: do it down the road right in terms of adding the next meeting yeah okay i

[0:43:28] Trustee Fast: didn't even have next

[0:43:29] Trustee Fast: meeting on the agenda because things are kind of up in the air and we're not

[0:43:33] Trustee Fast: sure and that's

[0:43:34] Trustee Fast: going to this electronic thing now right yeah

[0:43:38] Voice 5: yeah so i mean the planning around

[0:43:42] Voice 5: the ltc meeting though is that it will be electronic right heather i mean that's

[0:43:47] Voice 5: i mean i

[0:43:48] Trustee Fast: think that's the intent yeah yeah

[0:43:50] Voice 5: i mean unless

[0:43:51] Trustee Fast: there's different changes to the health um

[0:43:55] Trustee Fast: rules and the

[0:43:56] Trustee Fast: way that trust can respond to them that's what i think is going to happen

[0:44:00] Trustee Fast: sorry about that's my dad's phone in the background okay i think our business here

[0:44:05] Trustee Fast: might be concluded then so um i'd like to uh uh do i have a motion to adjourn

[0:44:11] Trustee Allen: listen to adjourn okay

[0:44:13] Trustee Fast: thank you thank you then everybody and uh we'll talk to you uh next time

[0:44:18] Trustee Fast: all

[0:44:19] Voice 5: right thank you thanks

[0:44:20] Voice 5: heather thanks katherine thank you

[0:44:22] Trustee Fast: thank you katherine oh hi

[0:44:24] Trustee Fast: wave

[0:44:26] Trustee Allen: at me grant on the road oh

[0:44:30] Voice 2: share fast yes katherine i just had a question um should i

[0:44:34] Voice 2: record the email letter that you've all been discussing in these minutes the fact that there

[0:44:41] Voice 2: was an email letter regarding housing sent to grants or trustee scott i think it probably is

[0:44:49] Voice 2: trustee allen was going to re-send it to you and i just wondered if there was a name and date for

[0:44:55] Voice 2: that i could

[0:44:57] Voice 2: just letter or

[0:44:58] Voice 2: should i leave it out i

[0:45:00] Voice 5: i don't think it needs to be there

[0:45:02] Voice 5: we

[0:45:03] Trustee Fast: didn't have it to consider at the meeting right all of us had seen it so maybe just leave it out

[0:45:09] Trustee Fast: no

[0:45:10] Voice 5: it's on file it's there right can

[0:45:13] Trustee Fast: it be in our correspondence for the next meeting

[0:45:17] Voice 5: maybe it should be there

[0:45:18] Trustee Fast: it's

[0:45:20] Voice 1: probably better to err on the side of it being available so yeah

[0:45:24] Voice 5: yeah okay yeah

[0:45:26] Trustee Fast: so we should uh include it in the next ltc is what you mean correspondence

[0:45:32] Trustee Allen: yeah

[0:45:33] Voice 1: that's like that's that's probably the easiest way to deal with it and some if somebody

[0:45:37] Voice 1: somebody forwards it to me and Becky, we can make sure, or just me, I can make sure it's on the next

[0:45:41] Voice 1: agenda as correspondence.

[0:45:43] Trustee Fast: Okay. Yeah. Thank you, RPM Regional Planning Manager Heather Cower, also

[0:45:48] Trustee Fast: acting as Hornby Island Community Planner and many other things like administering electronic

[0:45:54] Trustee Fast: meetings. Thanks a lot, everybody.

[0:45:56] Voice 5: Thanks. Thank you. Bye.

ADOPTED 
Hornby Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
January 24, 2022 
 
Hornby Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
January 24, 2022 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Katherine Vogt, Recorder 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 1:00 pm. She acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. She introduced Trustees, staff and 
recorder and explained that the meeting was being recorded without a public participation 
function because it was a special meeting for Trustees to consider electronic and other changes 
to the current meeting procedures bylaw. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Item 3.2 Urgent Letter for B C Housing. 
By general consent the agenda was adopted as amended. 
3. BUSINESS ITEMS 
3.1 Meeting Procedure Bylaw No. 170 – for consideration and decision 
Regional planning Manager Kauer prepared and presented the staff report which asks 
that Trustees consider updating the current meeting procedures bylaw to legally allow 
electronic regular Local Trust Committee (LTC) business meetings; and asks that 
Trustees consider a request to Trust Council for the addition of a fulltime staff position 
for electronic meeting support. 
Regional planning Manager Kauer noted the following: 
 New meeting regulations that replace the expired emergency use authorization for 
electronic meetings regulations allow Trustees to attend any LTC meeting 
electronically. 

ADOPTED 
Hornby Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
January 24, 2022 
 The new meeting regulations require a physical location for members of the public 
to watch, but not speak at the meeting.  Staff must set up a streaming video at a 
location that does not have to be on the island where the meeting is occurring. 
 Staff recommends the hiring of one fulltime person to facilitate all electronic 
meetings throughout the Islands Trust. 
 Administrative bylaw amendments do not need to go through Public Hearings. 
 
Trustees spoke on the following: 
 Public resistance to increasing Islands Trust budgets. 
 Possibilities for local hiring of an electronic meeting support person.  
 That it was unlikely that just one fulltime staff person could manage all Islands Trust 
electronic meetings. 
 Planning staff time restrictions have been delaying Hornby development 
applications. 
Chair Fast noted the following: 
 Hornby Island had recently amended its meeting procedures bylaw in January 2020 
to reflect new public participation at meetings guidelines.  
 Municipalities received covid funding from the province to adapt to electronic 
meetings, whereas the Islands Trust and regional districts did not; despite smaller 
rural locations having greater staffing challenges. 
 
HO-LTC-2022-001 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 170, cited as “Hornby Island 
Local Trust Committee Meeting Procedures Bylaw, 2022” be read a first time. 
CARRIED 
HO-LTC-2022-002 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 170, cited as “Hornby Island 
Local Trust Committee Meeting Procedures Bylaw, 2022” be read a second time. 
CARRIED 
HO-LTC-2022-003 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 170, cited as “Hornby Island 
Local Trust Committee Meeting Procedures Bylaw, 2022” be read a third time. 
CARRIED 
HO-LTC-2022-004 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 170, cited as “Hornby Island 
Local Trust Committee Meeting Procedures Bylaw, 2022” be forwarded to the Secretary 
of the Islands Trust for approval by the Executive Committee. 
CARRIED 
Trustee Scott emphasized that the previous four motions simply allow for LTC meetings 
to be conducted electronically, if needed; but do not stop or limit delegations and town 
hall public participation. 

ADOPTED 
Hornby Island ADOPTED 3 
Local Trust Committee Special Meeting Minutes 
January 24, 2022 
HO-LTC-2022-005 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request that the Financial Planning 
Committee consider allocating funding and resources from the 2022/2023 fiscal year 
budget to support Hornby Island local Trust Committee electronic meetings. 
CARRIED 
Chair Fast noted that the agenda package contained a track changes version of the old Meeting 
Procedures Bylaw No. 160, showing changes that were made to update it to the new Meeting 
Procedure Bylaw No. 170. 
3.2 Urgent Letter for BC Housing 
Trustee Scott explained that a recent BC Housing request for letters of support for 
Beulah Creek Community Housing on Hornby Island was time sensitive.  
HO-LTC-2022-006 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request that Trustee Scott draft a letter in 
support for Beulah Creek Community Housing to forward to Trustee Allen for support to 
forward to Chair Fast for support to sign and send to BC Housing. 
CARRIED 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 1:44 pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
_________________________ 
Katherine Vogt, Recorder