Islands Trust Executive Committee regular meeting, February 2, 2022

[0:00:06] Trustee Fast (probable): All right, then. Good morning, everyone. Welcome to the Executive Committee meeting of February the 2nd.

[0:00:16] Trustee Fast (probable): I guess there's 11 months left in this year. It seems like time is marching on here.

[0:00:24] Trustee Fast (probable): I want to acknowledge, my name is Peter Luckham, and I'm elected on Thetis Island,

[0:00:29] Trustee Fast (probable): and in the trust area that is in Laiakson and Penelakut Coast Salish Territory.

[0:00:37] Trustee Fast (probable): And just want to acknowledge this amazing place that we live in,

[0:00:42] Trustee Fast (probable): that has been the home of the Coast Salish people for time immemorial.

[0:00:47] Trustee Fast (probable): And it's an honor and privilege to be able to live here

[0:00:49] Trustee Fast (probable): and learn about the rich history and culture of this place.

[0:00:56] Trustee Fast (probable): Hi, I'm Greg. So welcome to the Executive Committee meeting. And we'll just begin our agenda by

[0:01:10] Trustee Fast (probable): introducing members of the committee and the staff that are with us today.

[0:01:15] Trustee Fast (probable): And I have Sue Ellen Fast, Bowen Island Municipal Councilor and Trustee. Good morning.

[0:01:21] Trustee Fast (probable): Laura Patrick, Salt Spring Island Trustee and Vice Chair. And Dan Rogers,

[0:01:27] Trustee Fast (probable): good morning dan good

[0:01:31] Trustee Rogers: morning sir just let you know you're sort of fuzzy from time to time

[0:01:35] Trustee Rogers: i don't know if there's other people that are experiencing that what do you can't hear me

[0:01:42] Trustee Fast (probable): yeah you're you're fading in and out um i've got my microphone and in theory that's supposed to be

[0:01:48] Trustee Fast (probable): working well so um i'm hoping that it is oh you know i've got the little red light on

[0:01:54] Trustee Fast (probable): which is always an interesting thing well then

[0:02:01] Trustee Fast (probable): i'll do a

[0:02:02] Trustee Rogers: sound check can you hear me any better

[0:02:03] Trustee Rogers: now

[0:02:04] Trustee Fast (probable): yes and i believe you should be able to hear me and i don't have my little red light on and

[0:02:11] Trustee Fast (probable): all this technology was just invented to test us so here we go um so introductions i've introduced

[0:02:20] Trustee Fast (probable): the executive committee elected body would like to introduce a ceo russ hotson pillar joining us

[0:02:28] Trustee Fast (probable): from Lugankan Territory in Victoria,

[0:02:29] Voice 6: along

[0:02:30] Trustee Fast (probable): with Lori Foster, who's ably managing our technology

[0:02:36] Trustee Fast (probable): and minute-taking and all those amazing things that we require in order to be able to conduct

[0:02:40] Trustee Fast (probable): business. Carmen Thiel, our Director of Legislative Services, our Manager of Legislative Services.

[0:02:47] Trustee Fast (probable): Good morning, Carmen. Nice to have you here this morning. David Mollard, Director of Local Planning

[0:02:52] Trustee Fast (probable): Services. Good morning, David. Clara Frader, Director of Trust Area Services. Good morning.

[0:02:58] Trustee Fast (probable): Lisa Wilcox, our intergovernmental liaison. Good morning, Lisa. And Delaney Hippola, communications, I'm going to say, or supporting staff for the Trust Programs Committee. Maybe policy analysts. Sorry, Delaney.

[0:03:18] Trustee Fast (probable): Everybody wears so many hats in this place, doing so many different jobs in order to be able to support the Workforce Council, and I appreciate that.

[0:03:26] Trustee Fast (probable): I certainly acknowledge living and working in Coast Salish Territory, and our commitment to

[0:03:35] Trustee Fast (probable): conciliation is significant and important, and every day we learn how important it is,

[0:03:42] Trustee Fast (probable): and in fact, what's going on in parallel today is the Ocean Perfections Plan Conference. I attended

[0:03:47] Trustee Fast (probable): some of it yesterday, and will be unable

[0:03:49] Trustee Fast (probable): to join that today.

[0:03:51] Voice 5: Okay.

[0:03:53] Voice 5: Sorry to interrupt, sir.

[0:03:55] Voice 5: When you're pointed right at the screen, we can hear you.

[0:03:58] Voice 5: When you're pointed to the left,

[0:04:00] Voice 5: it becomes muffled and we can't.

[0:04:02] Voice 5: So I just wanted to let you know that for clarity.

[0:04:06] Trustee Fast (probable): Okay, I was hoping the headset was going to solve that.

[0:04:10] Trustee Fast (probable): It usually does.

[0:04:11] Trustee Fast (probable): So I will just focus on the screen.

[0:04:14] Trustee Fast (probable): So in case anything was missed,

[0:04:17] Trustee Fast (probable): certainly want to recognize the Worker Trust Council

[0:04:20] Trustee Fast (probable): with respect to commitment to conciliation and that is important work every day for us

[0:04:26] Trustee Fast (probable): and operating in parallel with us today is the Ocean Protection Plans Conference

[0:04:32] Trustee Fast (probable): virtually in Vancouver probably and indeed a recognition there about the necessity

[0:04:40] Trustee Fast (probable): to work with First Nations particularly around the marine matters

[0:04:45] Trustee Fast (probable): and I'm grateful that this conversation is going on all across the country.

[0:04:49] Trustee Fast (probable): But the other thing of import today, February, is Black History Month. Also a very important issue, but the value that diversity of people throughout the country share with all Canadians.

[0:05:05] Trustee Fast (probable): and I was pleased actually a couple weeks back to have been advised by my

[0:05:11] Trustee Fast (probable): that they were acknowledging that in the school system this month and there's a whole

[0:05:18] Trustee Fast (probable): number of events that are circulating around that so this recognition of our cultural diversity and

[0:05:26] Trustee Fast (probable): racism how it's impacted opportunities and privilege for people across the country is

[0:05:34] Trustee Fast (probable): is important, and I'm glad this conversation is going on nationally. We have an agenda before us

[0:05:41] Trustee Fast (probable): with a number of items. I'll just ask if there's any new items to add. Lori has very ably added,

[0:05:50] Trustee Fast (probable): I believe, items at 10.4, notice of planning, potential changes to vessel management, 10.5,

[0:05:59] Trustee Fast (probable): registration for the Coast

[0:06:00] Trustee Fast (probable): Sailor Sea Conference, an

[0:06:03] Trustee Fast (probable): ombudsperson report at 10.6

[0:06:05] Trustee Fast (probable): and

[0:06:09] Trustee Fast (probable): that's it for this

[0:06:12] Trustee Fast (probable): agenda.

[0:06:13] Trustee Fast (probable): Is there anything else that anybody

[0:06:14] Trustee Fast (probable): wishes to add? Laura Patrick?

[0:06:18] Trustee Patrick: APC

[0:06:19] Trustee Patrick: meetings, virtual APC meetings

[0:06:21] Trustee Patrick: is that something we can address

[0:06:23] Trustee Patrick: today or is that already something

[0:06:25] Trustee Patrick: within the agenda?

[0:06:26] Trustee Patrick: agenda?

[0:06:27] Trustee Fast (probable): Maybe I'll ask Russ around the electronic meeting activities, which is on a agenda here

[0:06:34] Trustee Fast (probable): somewhere. Is there, would that include? That's under 10.1. Thank you. Would that also, yeah,

[0:06:42] Trustee Fast (probable): that's a letter from the ADM. So maybe let's add

[0:06:47] Trustee Fast (probable): that, if that's all right, under new business.

[0:06:50] Trustee Fast (probable): Is that, does that seem appropriate, Russ, in terms of whatever you're going to advise us on?

[0:06:56] Trustee Fast (probable): those items well

[0:06:58] Voice 5: we have uh mr chair the um electronic meetings discussion at eight two one

[0:07:05] Voice 5: one and substantially this is probably going to be right a resourcing question so it could be eight

[0:07:14] Voice 5: two one one two okay related to that item yeah

[0:07:23] Trustee Fast (probable): that's what i was looking for and uh that's under

[0:07:26] Trustee Fast (probable): under so let's put it under 8.2.1.1.2 and that entire conversation yes chair

[0:07:38] Voice 15: luckham it seems

[0:07:38] Voice 15: that you may actually have your computer microphone on if you can just double check

[0:07:43] Voice 15: that your headphone is connected to your laptop and you're not using your computer we're still

[0:07:48] Voice 15: experiencing not good connection when you turn your head away uh

[0:07:55] Trustee Fast (probable): laurie you are absolutely right

[0:07:57] Voice 15: That's credit to David Marler, sir.

[0:08:00] Trustee Fast (probable): Yeah.

[0:08:00] Trustee Fast (probable): No, that's strange that it had the headphones on, but it didn't have the microphone on.

[0:08:05] Trustee Fast (probable): Microphone is now on, and let's hope that that…

[0:08:08] Voice 7: Much better.

[0:08:08] Voice 7: Much better.

[0:08:11] Trustee Fast (probable): Well, like I said, it's technology sent to test us.

[0:08:16] Trustee Fast (probable): So let's add APC meetings to 8.2.1.1.2, and perhaps that'll be wrapped into that conversation,

[0:08:26] Trustee Fast (probable): but that we will make sure that we acknowledge it.

[0:08:28] Trustee Fast (probable): Anything else that we wish to add to today's agenda?

[0:08:32] Trustee Fast (probable): I'm not seeing any other hands up.

[0:08:36] Trustee Fast (probable): And so then I'm going to now say

[0:08:40] Trustee Fast (probable): that let's adopt the agenda as amended by general consent.

[0:08:46] Trustee Fast (probable): And thank you all for that.

[0:08:49] Trustee Fast (probable): So the first item on our agenda would be

[0:08:52] Trustee Fast (probable): the context notes there just for information

[0:08:54] Trustee Fast (probable): and then revise and report from previously closed meeting,

[0:08:59] Trustee Fast (probable): the meeting of January 12th,

[0:09:01] Trustee Fast (probable): we adopted minutes for that meeting

[0:09:03] Trustee Fast (probable): and that's the only item that we're going to report out.

[0:09:06] Trustee Fast (probable): So thank you very much, Lori, for the good work on that.

[0:09:12] Trustee Fast (probable): So adoption of minutes of again, January the 12th,

[0:09:16] Trustee Fast (probable): this time for the open meeting,

[0:09:17] Trustee Fast (probable): I'll ask members if there's any additions or deletions

[0:09:21] Trustee Fast (probable): or corrections for the minutes.

[0:09:22] Trustee Fast (probable): minutes. Not seeing any hands, I'm going to then adopt the minutes of January the 12th

[0:09:29] Trustee Fast (probable): by general consent as presented. So thank you very much. Resolution without meeting

[0:09:35] Trustee Fast (probable): report, some administrative activity with moving business along without actually having

[0:09:44] Trustee Fast (probable): a meeting. That's a privilege that the Islands Trust has as a recognition of the frequency

[0:09:51] Trustee Fast (probable): of which we meet and this is certainly helpful

[0:09:55] Trustee Fast (probable): in terms of advancing the work of the Islands Trust

[0:09:57] Trustee Fast (probable): and appreciate the opportunity to have that,

[0:09:59] Trustee Fast (probable): our WM capability.

[0:10:02] Trustee Fast (probable): So let's move on to follow-up action lists and updates.

[0:10:05] Trustee Fast (probable): As has been the practice, we'll just go through

[0:10:08] Trustee Fast (probable): the areas of the Islands Trust for reports

[0:10:11] Trustee Fast (probable): and updates on the follow-up action list.

[0:10:15] Trustee Fast (probable): And we'll start with the CAO, Russ Hotzenpiller.

[0:10:19] Trustee Fast (probable): Good morning, sir.

[0:10:19] Trustee Fast (probable): thank you for being here over to you thank you good

[0:10:23] Voice 5: morning to uh executive committee

[0:10:25] Voice 5: yes uh there's the fuel um quite short um and i expect that that will change rapidly when it gets

[0:10:35] Voice 5: this short so i welcome some new direction from executive committee um we discussed that somewhat

[0:10:42] Voice 5: what thoroughly last meeting item number one um and i i have nothing new to report on it um item

[0:10:50] Voice 5: two i do have some things to report i've had an initial meeting with the ministry just uh by way

[0:10:56] Voice 5: of recall um we chair luckham wrote um to the minister last year asking for some provision

[0:11:03] Voice 5: around section eight um forestry practices um and the ability or the consideration of some of

[0:11:11] Voice 5: of authority associated with tree management on the islands.

[0:11:18] Voice 5: We then surveyed Trust Council a number of times,

[0:11:23] Voice 5: or twice, let's be specific,

[0:11:26] Voice 5: determining a more specific goal or intention

[0:11:31] Voice 5: of the trust as we do this work.

[0:11:34] Voice 5: And we've been waiting for a follow-up with the ministry

[0:11:39] Voice 5: three to start to advance this maybe more formally or officially or more detail and i have had some

[0:11:47] Voice 5: conversations this week and anticipated in the next week or so they will then they'll get

[0:11:54] Voice 5: a prospectus or we will sit and discuss a prospectus of the views of trust council on

[0:12:01] Voice 5: this so i think that there's some as progress we were hoping to have that meeting pre-christmas

[0:12:05] Voice 5: but we've scheduled something now uh hopefully there'll be something to report in general terms

[0:12:12] Voice 5: for uh march trust council that we will see so that's a forest protection briefing

[0:12:20] Voice 5: and otherwise i just go into um an uncharacteristically short update um from

[0:12:25] Voice 5: myself if there are any questions very

[0:12:30] Trustee Fast (probable): good thank you um any questions on last otherwise

[0:12:34] Trustee Fast (probable): Otherwise, back to the CEO for his report.

[0:12:38] Voice 5: Just three or four items of a somewhat general nature.

[0:12:43] Voice 5: We've been engaging with the public service like we never have, trying to create space in their organization for the special nature of the Islands Trust and the challenges we're having with HR.

[0:12:57] Voice 5: There's some modest success there.

[0:12:58] Voice 5: I think I've mentioned to you that there's tremendous benefit associated with working

[0:13:05] Voice 5: through the public service agency and obviously our employees, our provincial employees, however

[0:13:11] Voice 5: there is this whole separate administration bureaucracy that we have to work through whenever

[0:13:15] Voice 5: we're trying to move towards a human resources goal.

[0:13:19] Voice 5: I think there's been some modest success in accelerating our postings, trying to achieve

[0:13:27] Voice 5: a dedicated recruiter for us and i admit this is all administrative for you but

[0:13:30] Voice 5: i think those things um if implemented successfully you're going to be helpful

[0:13:37] Voice 5: um join the land we have a new bylaw enforcement officer and warns with you later so he'll be able

[0:13:43] Voice 5: to introduce that person so we have a whole component of enforcement officers and we're

[0:13:47] Voice 5: progressing on finding talent to assist us in the northern office so um some modest progress there

[0:13:55] Voice 5: um just a note to executive committee um around capacity and where we're finding challenges and

[0:14:05] Voice 5: i've come to you and spoken to you in these various uh issues before but in particular

[0:14:12] Voice 5: the trust where we have had additional staff in i would call it public facing or program delivery

[0:14:19] Voice 5: delivery, whether it's in planning, SEPA, our water capacity and expertise over the last number

[0:14:28] Voice 5: of years. We have not, of course, all of those people and all the work they do generates more

[0:14:34] Voice 5: administration, and we have not invested over the last, I can't imagine how long,

[0:14:42] Voice 5: in any extra capacity for administration. The overlay of the pandemic and even the electronic

[0:14:48] Voice 5: meetings discussion we're going to have later is changing either changing job descriptions or

[0:14:55] Voice 5: making people do things that previously they didn't. Collectively us as an administration

[0:15:01] Voice 5: and you as the governance body haven't provided any capacity or relief there yet and it's just

[0:15:10] Voice 5: something we have to keep in mind as we move forward. I'm not anticipating coming in front

[0:15:17] Voice 5: to be with additional budget requests that is where we're at but i do have to tell you that

[0:15:21] Voice 5: the administrative function of the trust needs um uh over some the next period of time um not

[0:15:29] Voice 5: only more resourcing but a little more care and um clarity as we move forward um you know we keep

[0:15:37] Voice 5: thinking that the pandemic's gonna hit some sort of stasis and it doesn't uh we're now two years

[0:15:43] Voice 5: into working with our staff um the quarterly report you know every time we have a trust

[0:15:48] Voice 5: council we have a quarter quarterly meeting with the staff previously we'd have many more options

[0:15:53] Voice 5: to just get together casually or semi-officially on issues um and while we all made it through

[0:16:01] Voice 5: that year and a half now we're looking at two years two and a half years so we're instituting

[0:16:05] Voice 5: a few more things um i'm meeting with the uh the the various offices or trying to on a more

[0:16:12] Voice 5: regular basis to identify and work on some of the issues that there are specific to them

[0:16:18] Voice 5: and we're also putting together a monthly meeting of staff um to get together more informally so

[0:16:24] Voice 5: just for your information and um right around now we're starting some of our election preparations

[0:16:31] Voice 5: in terms of the administration um reaching out to um first of all some knowledge transfer

[0:16:36] Voice 5: inside the organization the local government management association has some courses that

[0:16:41] Voice 5: we'll be dipping into so that we can really be well prepared as we moved into the agreements

[0:16:46] Voice 5: with the regional districts so that some of that work starts this week even and um we'll be keeping

[0:16:52] Voice 5: you in touch as we go through the next couple of months thank you okay

[0:17:00] Trustee Fast (probable): thank you ceo um any

[0:17:02] Trustee Fast (probable): questions no all right so let's move along oh dan rogers so

[0:17:11] Trustee Rogers: thanks uh russ and good morning everyone

[0:17:15] Trustee Rogers: one from uh from uh vancouver and uh it's um i i i you have mentioned before and we i'm

[0:17:29] Trustee Rogers: very aware of this issue of uh overload in the administration category and i wonder if you have

[0:17:38] Trustee Rogers: any thoughts and i and i can see it what what sorry i'm sort of wandering but my my brain is

[0:17:45] Trustee Rogers: going we often we're getting a lot of feedback particularly in the budget thing that we're

[0:17:50] Trustee Rogers: you know overly bureaucratic we have too many staff we have too much overhead the yada yada

[0:17:57] Trustee Rogers: and i sorry i didn't mean to dismiss what that commentary i'm just saying that we're getting it

[0:18:03] Trustee Rogers: more than ever we've always gotten some of that and yet if you're working on the inside

[0:18:09] Trustee Rogers: um or working with and or on the inside of the trust you can see exactly what you're saying

[0:18:15] Trustee Rogers: is that it's we haven't invested in that and I'm wondering if you've had any thoughts about that

[0:18:21] Trustee Rogers: because we haven't we haven't had um you know with the exception of and it's not really

[0:18:28] Trustee Rogers: administrative position that the exception of adding a planning technician position which we

[0:18:34] Trustee Rogers: did I think a year and a half ago or whatever it was for to assist with the planning function we

[0:18:40] Trustee Rogers: haven't and to take off some of that sort of quasi-administrative planning function we haven't

[0:18:45] Trustee Rogers: really considered how the administration uh occurs in the organization people come people go

[0:18:53] Trustee Rogers: um and have you had any thought about how we might reorganize or re and or a thought about

[0:19:01] Trustee Rogers: how we might think about it i guess the primary question is how we might address that issue

[0:19:05] Trustee Rogers: because i agree with you the the the certainly the governance group this group hasn't really

[0:19:13] Trustee Rogers: considered it but I also it hasn't really been brought to us as well we have to solve this

[0:19:18] Trustee Rogers: problem and I wonder if and I know we've had 100 other problems to solve as well but it's not a

[0:19:25] Trustee Rogers: criticism it's just do you have any thoughts about how we might go about addressing that issue

[0:19:29] Trustee Rogers: well or are

[0:19:31] Trustee Rogers: we going to wait for the governance review and see what they have to say about that

[0:19:34] Trustee Rogers: stuff well

[0:19:34] Voice 5: I think we can't do anything without waiting for that to see what insight will come

[0:19:40] Voice 5: come from experienced other minds.

[0:19:44] Voice 5: They might have some insight

[0:19:45] Voice 5: that we just haven't occurred to us.

[0:19:48] Voice 5: You point out a very interesting dilemma,

[0:19:52] Voice 5: someone in my position where you hear,

[0:19:55] Voice 5: rightly people in community going,

[0:19:57] Voice 5: where are our tax levels

[0:19:59] Voice 5: and how can you consider new positions?

[0:20:01] Voice 5: And then I sit here going,

[0:20:02] Voice 5: we need two or three more people

[0:20:04] Voice 5: to just do what's being asked

[0:20:06] Voice 5: and how to bridge that gap of understanding

[0:20:09] Voice 5: understanding of um what the community would need to see to see what i'm seeing and vice versa

[0:20:17] Voice 5: is something that's always well it's always on your plate but it is a that that gap conceptual

[0:20:22] Voice 5: gap is a challenge always um in most things we do the thing that is um uh not easier but the one

[0:20:32] Voice 5: that seems to have the most profound immediate effect and that is investing in the people that

[0:20:37] Voice 5: are working generally in community and a good organization

[0:20:41] Voice 5: makes sure that they're investing

[0:20:42] Voice 5: in the people that allow those people to do those things um and we've got a lot of competing

[0:20:47] Voice 5: interests like right now there's this you know we've had reports in front of you around we need

[0:20:52] Voice 5: an fte to facilitate um meetings well we do but we also need someone in here to assist with the um

[0:21:02] Voice 5: the administration and almost at a higher priority than that.

[0:21:07] Voice 5: That will probably get us more run for our money

[0:21:11] Voice 5: to enable electronic meetings.

[0:21:14] Voice 5: And time, a lot of the administrative procedures

[0:21:17] Voice 5: of the Islands Trust are old,

[0:21:19] Voice 5: just like we're going through your policies.

[0:21:21] Voice 5: You know, we're in, and you've been,

[0:21:23] Voice 5: Carmen's taking us through updating some of our policies

[0:21:25] Voice 5: and procedures as we get into this more,

[0:21:27] Voice 5: into the modern world.

[0:21:30] Voice 5: We haven't as an organization,

[0:21:31] Voice 5: we've reacted and i think reacted well to the pandemic but we haven't built in any changes

[0:21:37] Voice 5: for our future on how we're going to do business um we've done some technological pieces but if

[0:21:45] Voice 5: we're looking at you know what what's our five-year um approach to this um we haven't

[0:21:50] Voice 5: addressed that and a lot of that frankly this year i will say is when we first put our budget

[0:21:55] Voice 5: budget together um we we were looking at significant potential tax increases um in the

[0:22:03] Voice 5: first iteration of the budget and some would argue that four percent or five percent is a significant

[0:22:08] Voice 5: tax increase now which is prohibitive or inhibiting to um let's put um let's find new resources to put

[0:22:17] Voice 5: towards the challenge inside the organization this has been a one and a half year discussion

[0:22:22] Voice 5: or two-year discussion around administration and we're actively looking at options and we'll be

[0:22:29] Voice 5: happy to bring something back to you in the near term associated with it and in my my I'm bringing

[0:22:37] Voice 5: this to you just to make sure that I don't come at some point and say something and you haven't

[0:22:43] Voice 5: been kept informed but we've mentioned it enough and now I'm pointing it out again that

[0:22:51] Voice 5: we need to address this i need to address it in my role and there may be some resources needed

[0:22:57] Voice 5: and in terms of the upcoming budget you know as we look at what the governance review may or may

[0:23:03] Voice 5: not come up with it might be prudent to just put a little administrative capacity in the budget

[0:23:10] Voice 5: or highlight some potential resources to address some of those things and any ongoing changes

[0:23:19] Voice 5: is with delivery of our services public meetings and all those things on our sustained basis

[0:23:29] Trustee Rogers: as a quick follow-up mr chair before someone else go ahead and want to speak um two things

[0:23:37] Trustee Rogers: um one is what you just said is an important message um that is often lost but it's and it's

[0:23:49] Trustee Rogers: It's not only an important message for the community at large, it's also an important message for Trust Council to understand.

[0:24:01] Trustee Rogers: We hear from time to time people say, well, I don't know what people's jobs and what they do, etc.

[0:24:07] Trustee Rogers: And I don't know if it's a communication issue or a lack of awareness or what it is.

[0:24:12] Trustee Rogers: But anyway, I would encourage you to determine a communication when we get to Trust Council in March or before about this issue, just so people have, as they're discussing the budget, there's at least a message out there that, you know, from an administrative point of view, we're stretched beyond capacity.

[0:24:41] Trustee Rogers: I know there are. I got a reminder of my main meeting for Monday at one o'clock on Sunday night at 8pm. And I don't know if that's actually, I don't know if that's an automatic one because it was addressed to Trustee Rogers, but I sort of went, oh my gosh, somebody's working at eight o'clock on a Sunday night.

[0:25:02] Trustee Rogers: So I may be overstating the case.

[0:25:05] Trustee Rogers: So that's one thing I wanted to say.

[0:25:07] Trustee Rogers: And the other thing is, I guess my question for you is,

[0:25:11] Trustee Rogers: you said you'll bring something back to us.

[0:25:14] Trustee Rogers: And I know we have four, if not 14, major things that are impending

[0:25:22] Trustee Rogers: and due in the next couple, two and a half months,

[0:25:25] Trustee Rogers: as well as the trust policy statement work,

[0:25:28] Trustee Rogers: which will spread out over longer than that.

[0:25:30] Trustee Rogers: but do you need some direction from us to do that or are you just going to do it because the

[0:25:36] Trustee Rogers: the imperative is there and

[0:25:39] Voice 5: we're we're spending a lot of time inside the inside our buildings

[0:25:42] Voice 5: around this and there'll be a time to report out to you on you know because we're using your time

[0:25:48] Voice 5: to do that and um i won't overuse that before i uh report out to you but i have to keep you

[0:25:56] Voice 5: um aware and the other point is is when we look at staffing and resources and we're about to do

[0:26:05] Voice 5: our staff survey again and i expect we're going to get very different results we've been have

[0:26:10] Voice 5: extraordinary results um over the last number of years uh that may or may have changed we'll see

[0:26:16] Voice 5: i don't want to influence the poll but um staff retention we had a really strong number seven plus

[0:26:24] Voice 5: years average that's going down and the other mark of organizational health is sick days and people

[0:26:35] Voice 5: you know individually become have health issues of course but

[0:26:44] Voice 5: work anxiety levels all those kinds of things can impact people's health

[0:26:49] Voice 5: and their mental wellness and their ability to um to the best of the organization so

[0:26:53] Voice 5: So we'll also look at that and whether these work units are seeing an increase in stress-related leave, perhaps, or any of those other sort of indicators of organizational health.

[0:27:07] Voice 5: So just when, you know, I'm not saying it's only the Allen's Trust, but we're in a certain place where we have to be quite aware, or at least I'm becoming more and more aware of those factors as we move forward and how that affects overall organizational performance.

[0:27:28] Trustee Fast (probable): Okay, thank you. Any

[0:27:29] Trustee Fast (probable): other questions or you still have another follow up there, Dan? Any other questions for the CAO? No.

[0:27:39] Trustee Fast (probable): No. Okay. So let us move on then to Director of Administrative Services. Do I see Julia online

[0:27:45] Trustee Fast (probable): here? Julia is

[0:27:47] Trustee Fast (probable): not with us today,

[0:27:48] Voice 5: but she does not have a substantial amount of reporting that's

[0:27:56] Voice 5: required for EEC, and you can certainly get in touch with her as needed. And she asked me just

[0:28:01] Voice 5: to speak to the recommendations for Item 1 that she's progressing, and she's moved down just a

[0:28:08] Voice 5: to touch Laurie and the EFAP plan.

[0:28:14] Voice 5: So she's working on those items

[0:28:17] Voice 5: and really is following up with the information

[0:28:21] Voice 5: from the budget session that we had last week

[0:28:24] Voice 5: and the coalition of some of the public information

[0:28:28] Voice 5: responses back to the budget to get that ready.

[0:28:34] Trustee Fast (probable): Okay, very good.

[0:28:34] Trustee Fast (probable): Thank you very much.

[0:28:36] Trustee Fast (probable): I want to just acknowledge at this time

[0:28:39] Trustee Fast (probable): for Julia's benefit and I've said that really appreciated all of the work that she's doing

[0:28:45] Trustee Fast (probable): towards our budget preparation but particularly the additional preparation of the webinar which

[0:28:50] Trustee Fast (probable): is a new thing for us and her presentation and her work was excellent as always and just want

[0:28:57] Trustee Fast (probable): to appreciate that work to moving in that much more public facing realm of webinars so thank

[0:29:05] Trustee Fast (probable): you for that i'm going to move along unless there's any questions uh julia's not here

[0:29:11] Trustee Fast (probable): maybe the ceo might be challenged to uh i don't control that screen i've got to go over to this

[0:29:16] Trustee Fast (probable): screen um uh so i apologize i uh running two computers here and i'm not on the right screen

[0:29:28] Trustee Fast (probable): so at this point i'm going to go to director uh david mahler uh local planning services over to

[0:29:34] Trustee Fast (probable): you sir thank

[0:29:36] Voice 10: you and good morning everybody the fall action list there's uh two items there that

[0:29:41] Voice 10: are outstanding uh they've been there for a while and the intent is to report back to you

[0:29:47] Voice 10: shortly so uh the target there is february 23rd which is your next meeting um that may have to

[0:29:55] Voice 10: push back to march because i got some personal things need to deal with in the next couple weeks

[0:30:00] Voice 10: But we will report back to you on those as soon as possible.

[0:30:04] Voice 10: Unless there are any questions for the action list,

[0:30:06] Voice 10: I do have a few director comments for you as well.

[0:30:10] Voice 10: Okay.

[0:30:11] Trustee Fast (probable): Anything on the follow-up action list for the director?

[0:30:14] Trustee Fast (probable): Vice chairs?

[0:30:15] Trustee Fast (probable): David, Dan Rogers.

[0:30:18] Trustee Rogers: Thanks.

[0:30:19] Trustee Rogers: Good morning, David.

[0:30:20] Trustee Rogers: Number two, was that the topic of the sort of the special meeting

[0:30:26] Trustee Rogers: meeting of the RPC where they were about that you had earlier in in January that uh that was about

[0:30:34] Trustee Rogers: was it which was more of a brainstorming session was that what that was about uh yeah

[0:30:40] Voice 10: no I see I

[0:30:41] Trustee Rogers: see trustee fast saying no but maybe no

[0:30:44] Voice 10: this came out of a resolution of council a while back um

[0:30:49] Voice 10: asking about the pros and cons of just reducing the projects for local trust committee.

[0:30:58] Voice 10: And what we said is that the regional planning committee is working on a council policy.

[0:31:03] Voice 10: And I think that council policy will address this issue.

[0:31:06] Voice 10: So this was put on hold, this request on the FOF action list,

[0:31:12] Voice 10: until the regional planning committee has had an opportunity to present to trust council

[0:31:17] Voice 10: a draft policy for consideration then after that to close the loop i would just report back to

[0:31:24] Voice 10: executive uh with a briefing note uh about the outcome and uh suggest this item then be closed

[0:31:31] Voice 10: off uh

[0:31:35] Trustee Fast (probable): sue allen fast yeah

[0:31:36] Trustee Fast: thank you i was only shaking my head because um uh i made this motion

[0:31:40] Trustee Fast: at an executive committee meeting.

[0:31:42] Trustee Fast: And so I don't think it has to go back to trust council.

[0:31:45] Trustee Fast: I think it just has to come back to executive committee,

[0:31:48] Trustee Fast: but that's my take on it.

[0:31:50] Trustee Fast: Thank you.

[0:31:52] Voice 10: Yeah, that's my understanding too.

[0:31:54] Voice 10: Thanks.

[0:31:55] Voice 10: Yeah.

[0:31:55] Voice 10: Thank you.

[0:31:58] Trustee Fast (probable): All right, then no further questions

[0:32:02] Trustee Fast (probable): on director Marler's follow-up action.

[0:32:05] Trustee Fast (probable): So let's go to your report, David.

[0:32:07] Trustee Fast (probable): Okay,

[0:32:08] Voice 10: so we've had a few meetings with ministry staff. One of them, I'll update you in the camera. But two, I can update you right here. The first one is, we met with, we, regional planning managers and myself, met with staff at Municipal Affairs.

[0:32:27] Voice 10: both these are the people that process the bylaws that go to the minister for approval

[0:32:34] Voice 10: and we've noticed there's been quite a delay in information coming back and a bit of a lack of

[0:32:42] Voice 10: communication part of the reason is there's a complete turnover of staff at the ministry so

[0:32:49] Voice 10: right from the managers down to the line staff pretty well everybody's new to the files so this

[0:32:56] Voice 10: This was a good opportunity to introduce ourselves and get to know each other.

[0:33:01] Voice 10: We did discuss the process around by-law approvals about two years ago with previous staff, Chris

[0:33:09] Voice 10: and Eric Nichols at the time.

[0:33:12] Voice 10: We did work out a process that we would concurrently work with the Ministry to keep them up to

[0:33:20] Voice 10: date with respect to First Nations engagement.

[0:33:23] Voice 10: engagement and the idea there was that they could do their work concurrently as needed or they could

[0:33:30] Voice 10: let us know what we needed needed to do so that there'd be no surprises down the road and that

[0:33:35] Voice 10: seems to have fallen by the wayside at the ministry that's not happening so we've we've just

[0:33:41] Voice 10: did that off we've we've talked about that and we're going to meet again in February to revisit

[0:33:47] Voice 10: visit that system and get that working again. The manager over there is very committed to making it

[0:33:56] Voice 10: work better. He admits that it has not been ideal and he would like to see things work better. So

[0:34:04] Voice 10: that's good. So we'll be meeting again in February to continue that. The other meeting that we had

[0:34:11] Voice 10: last week is our annual meeting with the Ministry of Transportation staff. So we met with the

[0:34:18] Voice 10: approving officer and the development technicians for all of the regions, the managers, as well

[0:34:25] Voice 10: as the operations managers as well. And the ministry staff really don't have a lot that

[0:34:34] Voice 10: they want to bring to the table. Again, like the Ministry of Municipal Affairs, there's

[0:34:40] Voice 10: been a lot of turnover so a lot of new staff a lot of the older staff that we've been you know

[0:34:46] Voice 10: used to dealing with have left BC government so again it's an opportunity to help them understand

[0:34:53] Voice 10: what the islands trust is about how it works and what the letter of agreement is about we did talk

[0:35:00] Voice 10: about some of the perceived restrictions I guess that the are obstacles that the letter of agreement

[0:35:09] Voice 10: seems to be placing in the way especially when it comes to active transportation and the other one

[0:35:16] Voice 10: is the difference between maintenance and upgrade the the current agreement suggests that if the

[0:35:25] Voice 10: ministry is upgrading that the they'll follow the standards they'll add in you know things like bike

[0:35:31] Voice 10: lanes on certain types of roads however I don't think the ministry has actually done any upgrades

[0:35:37] Voice 10: under the definition is it all appears to be maintenance and i don't think that's really clear

[0:35:42] Voice 10: on how maintenance applies here so we talked about opening the agreement and making changes

[0:35:52] Voice 10: but i think what we landed on is a better approach would be to do what they did back in 1996

[0:36:00] Voice 10: 96 which is leave the agreement as it is but have an additional addendum letter that deals with

[0:36:09] Voice 10: specific things that were not thought about back in 1990s so in this case that would be the active

[0:36:16] Voice 10: transportation and we can also use it to clarify the um you know what happens what what is

[0:36:25] Voice 10: maintenance and then how the agreement applies what is an upgrade and how does that apply

[0:36:30] Voice 10: the ministry staff also indicates that the agreement is useful it's generally around

[0:36:37] Voice 10: new road construction that is what it's aimed at not maintenance but new road construction

[0:36:42] Voice 10: but it is useful because for example the Fulford Ganges road is substandard by today's standards

[0:36:51] Voice 10: but the fact the agreement specifies that the lane width will be 3.5 meters tells the ministry

[0:36:59] Voice 10: that is actually acceptable on the islands it's substandard but that is okay on the islands so

[0:37:06] Voice 10: they're not going to require the lane width to be increased so that that 80k highway is a bit more

[0:37:14] Voice 10: like a freeway for example so those are the kinds of things we're talking about so it's in our

[0:37:20] Voice 10: our court, Islands Trust, if we would like to have an amending letter, they're quite happy to work

[0:37:27] Voice 10: with us on it. But I think we're going to have to take the lead on creating that. So I need to find

[0:37:33] Voice 10: a place for that to live. Likely there would be regional planning committee might be the place for

[0:37:38] Voice 10: that. But it's definitely on my radar of something that we need to get working on. So that's muddy.

[0:37:44] Voice 10: body um two more things just want to mention uh next week the regional planning committee is

[0:37:51] Voice 10: meeting uh they had a workshop and they've come up with some very specific um amendments to a

[0:38:00] Voice 10: draft policy uh that hopefully will be providing those amendments back to them next week and then

[0:38:06] Voice 10: from there go to council whether that's going to be march council or june i'm not sure uh but the

[0:38:13] Voice 10: The intent is to have this policy in place before the election,

[0:38:19] Voice 10: which will then essentially finish off the LPS renewal

[0:38:24] Voice 10: in that the policy is kind of the last piece

[0:38:28] Voice 10: that will then let us actually activate it and operate it the way it's intended.

[0:38:34] Voice 10: That is that the regional planning team will have some guidance as to priorities

[0:38:39] Voice 10: priorities and there'll be a system set up on how those projects are prioritized you know how local

[0:38:48] Voice 10: trust committees get their project done through that through that group so that is the intent

[0:38:54] Voice 10: to have all of that ready so going into the next term we can start with this is the way it does

[0:39:02] Voice 10: this is the way it works with a new term of trustees um the final piece i just want to mention

[0:39:11] Voice 10: is um hiring so we've just hired a new bylaw enforcement officer uh brandon given has just

[0:39:20] Voice 10: started with us i think this week and he's currently going through the um orientation

[0:39:26] Voice 10: orientation with warren and being brought up to speed

[0:39:29] Voice 10: So warren's excited. He has a full compliment now

[0:39:34] Voice 10: We are currently advertising for the island planner in the north and the planning technician

[0:39:41] Voice 10: so hopefully

[0:39:42] Voice 10: Um, we will have those positions filled

[0:39:46] Voice 10: Uh and in place by march. I think that's about the earliest we can expect

[0:39:50] Voice 10: expect that to happen and then finally just on a personal note just so you're aware I have

[0:39:58] Voice 10: have to go to Nova Scotia for about a week my father passed away so I'm just going to go and

[0:40:04] Voice 10: help my mother with all of the arrangements there and I'll be leaving tomorrow so I'm going to ask

[0:40:13] Voice 10: the regional planning managers to act on my behalf and I'll be in contact by email but I won't be

[0:40:20] Voice 10: able to get any work done okay i'll leave it at that and uh thank you is there any questions i'll

[0:40:26] Voice 10: try and answer them

[0:40:26] Trustee Fast (probable): all right um thank you david um my condolences to you and the loss of your

[0:40:33] Trustee Fast (probable): father um thank you safe travels and all that so trustee patrick you have a question yeah no thank

[0:40:42] Trustee Patrick: you and uh sorry david to hear that news and uh and it's good that you can can travel and be there

[0:40:48] Trustee Patrick: to support your your family in this time so you're doing the right thing um the moti agreement i

[0:40:55] Trustee Patrick: think it's an interesting place that we're we're heading um or you're heading i think this is going

[0:41:02] Trustee Patrick: to be this is a really important piece of work that needs to be done um you know i know i listened

[0:41:11] Trustee Patrick: into the transportation commission last week just to hear their their conversations about

[0:41:17] Trustee Patrick: about Ganges Hill and, you know, the questions that were coming from the public were

[0:41:22] Trustee Patrick: really enlightening about, you know, what are we planning? We're planning today, but what's, you

[0:41:27] Trustee Patrick: know, in five years, you know, these electric bikes and what they're going to do to our islands

[0:41:32] Trustee Patrick: in a good

[0:41:32] Trustee Patrick: way, I mean, to get people out of their cars and how kind of ill-prepared we are for

[0:41:38] Trustee Patrick: what's coming. And so I think this is, it's going to be a big issue. It's going to have

[0:41:46] Trustee Patrick: have an awful lot of attention and i think it's an opportunity to reset you know the relationship

[0:41:52] Trustee Patrick: um in a in a stronger you know planning based way to um uh accommodate the changes that we're

[0:42:01] Trustee Patrick: seeing that will be beneficial um like i said to get people out of their cars but we have a

[0:42:05] Trustee Patrick: a long way to go so i just wanted to say i think it's going to be a much bigger project than

[0:42:10] Trustee Patrick: and we'll need to involve the public across our islands

[0:42:17] Trustee Patrick: in a meaningful way.

[0:42:20] Trustee Fast (probable): Thank you.

[0:42:21] Trustee Fast (probable): Thank you, Trustee Patrick.

[0:42:23] Trustee Fast (probable): Trustee Rogers.

[0:42:24] Trustee Rogers: Two questions.

[0:42:28] Trustee Rogers: One is, before you went into Modi,

[0:42:31] Trustee Rogers: I don't know if you know,

[0:42:33] Trustee Rogers: I wanted to make sure you were aware

[0:42:34] Trustee Rogers: and somebody let you know that

[0:42:37] Trustee Rogers: at the last Southern Gulf Islands meeting,

[0:42:40] Trustee Rogers: meeting most of the conversation was about Modi and their concerns about the the way it was

[0:42:47] Trustee Rogers: operating on those islands so just I just wanted to make sure you knew that in advance of your

[0:42:53] Trustee Rogers: meetings I hope you were yeah I'm seeing you

[0:42:56] Trustee Rogers: nodding that you were because there were lots

[0:42:58] Trustee Rogers: of specifics that didn't I didn't understand because I'm not on those islands but there were

[0:43:03] Trustee Rogers: lots of things and and the MLA was quite vocal about wanting to exist so that's out there.

[0:43:11] Trustee Rogers: Second thing is I guess my question is one of your regional planning team members has now

[0:43:20] Trustee Rogers: been seconded to the province and is there a plan to fill in that capacity?

[0:43:26] Voice 10: Yes so I'm probably just remiss not to mention that we have just done a temporary assignment

[0:43:35] Voice 10: to a person who was at Mago who was a co-op student a couple years ago I think it was

[0:43:43] Voice 10: and then she applied on a recent competition that we had so she's definitely interested

[0:43:51] Voice 10: but maybe I'm getting my people confused. Anyway the person that we have is on the island on

[0:43:58] Voice 10: and Gabriela and has experience in planning

[0:44:02] Voice 10: and is able to step in and help us out.

[0:44:06] Voice 10: So we've appointed that person for seven months

[0:44:09] Voice 10: and we'll be taking on essentially

[0:44:11] Voice 10: what Manny was doing previously.

[0:44:14] Voice 10: Okay, thank you.

[0:44:15] Trustee Rogers: Yeah, I know who you're speaking, who you speak.

[0:44:17] Trustee Rogers: It's not, I don't think it's the co-op students,

[0:44:18] Trustee Rogers: the other-

[0:44:19] Voice 10: No, it's not, I was getting mixed up there.

[0:44:21] Voice 10: We've hired the co-op student in the plan of two position.

[0:44:26] Voice 10: Thank you.

[0:44:27] Voice 10: mr

[0:44:27] Voice 5: chair if i may yes please miss wilcox has indicated that she could provide some context

[0:44:35] Voice 5: to support uh david um regarding moti so if you wanted to provide that opportunity

[0:44:44] Trustee Fast (probable): um sure um let's see what lisa

[0:44:49] Voice 7: has there morning

[0:44:59] Voice 1: david and i met with um modi and um just later in

[0:45:04] Voice 1: your in-camera session uh we could talk about some of the um discussion that we had about

[0:45:11] Voice 1: consultation and first nations engagement but that would be in camera because it's related to the

[0:45:17] Voice 1: provincial government's engagement and consultation processes with a first nation

[0:45:22] Voice 1: government so um it it wouldn't be something that i would dialogue about um at this time but i can

[0:45:30] Voice 1: provide that background um to support uh our discussions uh at the appropriate time in camera

[0:45:38] Trustee Fast (probable): thank you

[0:45:39] Voice 7: um

[0:45:41] Trustee Fast (probable): are there any other questions out there on david's report uh sue ellen fast

[0:45:47] Trustee Fast: yeah first uh um the planner who's coming in is marlas mccarger

[0:45:53] Trustee Fast: it's okay i just i'm getting used to the names too i haven't met her yet

[0:45:57] Trustee Fast: and secondly I just wanted to support the idea of active transportation as part of our

[0:46:05] Trustee Fast: climate action and as a way for visitors to get around the island without overloading the ferries

[0:46:11] Trustee Fast: and all those kinds of good things I think this is I'm really glad to hear that you're meeting

[0:46:15] Trustee Fast: with Moti and I like the idea of an addendum too because then you've got the continuity

[0:46:20] Trustee Fast: and you don't lose the other good things thank you thank

[0:46:26] Trustee Fast (probable): you anything else for David

[0:46:28] Trustee Fast (probable): David, I'm just going to follow up, David, on ostensibly the remarks from Dan Rogers there,

[0:46:36] Trustee Fast (probable): that indeed there was a conversation, and I unfortunately wasn't able to attend that

[0:46:40] Trustee Fast (probable): particular session, but have been updated on the conversation that happened there.

[0:46:45] Trustee Fast (probable): I ended up having to talk to the media about the road conditions on the islands. And

[0:46:53] Trustee Fast (probable): And indeed, that's come about from not necessarily things directly in the Islands Trust, but generally throughout the province.

[0:47:02] Trustee Fast (probable): It's come to the attention of the public and the media of the overall state of the roads in the province.

[0:47:08] Trustee Fast (probable): And certainly we've experienced roads issues that the reason I mention it right now is because I'm not sure where the line is in the road where there's maintenance, but that is repairing roads as opposed to upgrading roads to actually bring them up to a standard that is acceptable.

[0:47:30] Trustee Fast (probable): Because I think that there's probably consideration that the roads are not up to standard. And indeed, many of the roads and the culverts and all the stuff were put in, you know, 30, 40, 50 years ago, and the standards have changed.

[0:47:43] Trustee Fast (probable): changed and now we have a climate and environment that is more hostile than it's been in during the

[0:47:53] Trustee Fast (probable): time that those roads were constructed way back then and so now we're seeing significantly more

[0:47:58] Trustee Fast (probable): water primarily on the roads followed by freezing events followed by heat events

[0:48:03] Trustee Fast (probable): not necessarily in that order and I guess there's consideration that there needs to be a real look

[0:48:12] Trustee Fast (probable): Look at, in fact, how it is that we just simply do business with roads and the islands have been historically every single island has a road that is compromised in some way that goes back.

[0:48:24] Trustee Fast (probable): As you well know, David, you've been with it. You know, you're the corporate memory of the Islanders Trust and Planning.

[0:48:29] Trustee Fast (probable): This is not a new issue. And I do wonder and I think that that's the direction that the MLA Olson is going.

[0:48:39] Trustee Fast (probable): I can't speak for him, obviously, but that he's concerned about that long-term planning and about providing the facilities and the budget.

[0:48:47] Trustee Fast (probable): I know the conversation in the Southern Gulf Islands around roads on Main Island and Saterna was that there's not sufficient budget to do that kind of infrastructure upgrading that actually is just as much maintenance as it is anything else because the road is substandard.

[0:49:06] Trustee Fast (probable): and the maintenance budget eats away at the budget

[0:49:08] Trustee Fast (probable): because we're constantly repairing things

[0:49:10] Trustee Fast (probable): rather than actually bringing them up to a new standard.

[0:49:14] Trustee Fast (probable): So I just want to share that with you.

[0:49:18] Trustee Fast (probable): Thank you.

[0:49:19] Trustee Fast (probable): Bring that into the conversation.

[0:49:22] Trustee Fast (probable): It's a big conversation.

[0:49:23] Trustee Fast (probable): It sure is, yeah.

[0:49:25] Trustee Fast (probable): And of course, everybody wants more budget everywhere,

[0:49:28] Trustee Fast (probable): not just the Islands Trust, I'll say.

[0:49:33] Trustee Fast (probable): All right, so I think that does it for David.

[0:49:35] Trustee Fast (probable): Thank you, everybody. So let us now go to Trust Area Services, who is unfortunate enough to have

[0:49:44] Trustee Fast (probable): not a smaller folder, but a continuously large folder. So Claire Frater, thank you very much

[0:49:50] Trustee Fast (probable): for you and your team for everything you do and over to you for your follow up action report.

[0:49:56] Voice 12: Thank you, Chair. There remain a number of things that I won't give you updates on because there's

[0:50:00] Voice 12: been no progress but I can note on number three that we are beginning to look at the tax notice

[0:50:06] Voice 12: insert options I know the CAO was hoping to speak with the CAO at Bowen but I haven't heard an

[0:50:11] Voice 12: update perhaps he could supplement at the end here if there's any updates but we're looking at

[0:50:16] Voice 12: options for Bowen as well as the entire trust area and hope to have something to financial

[0:50:20] Voice 12: planning committee in terms of options at their next meeting and further down on your list you've

[0:50:26] Voice 12: We've got, if you just scroll down here, let me just get back to that page.

[0:50:32] Voice 12: Further down, Laurie, if you wouldn't mind, we've got an update for you around, we will

[0:50:38] Voice 12: be bringing updates to you around number seven, around potentially offering a webinar around

[0:50:42] Voice 12: Indigenous perspectives on climate change.

[0:50:44] Voice 12: There simply hasn't been time to look at that.

[0:50:46] Voice 12: You will note the letter with San Juan County has been sent, with kudos to San Juan County

[0:50:51] Voice 12: staff for really taking the lead there.

[0:50:52] Voice 12: there. We are looking at and I'm going to be attending a session with Transport Canada and

[0:50:59] Voice 12: Coast Guard staff around response planning processes, particularly notifications, which is

[0:51:04] Voice 12: where there might be an opportunity for us to engage and offer support. So I'll look at bringing

[0:51:09] Voice 12: that back to you at a future meeting. And we are preparing to host a groundwater webinar tomorrow

[0:51:15] Voice 12: night. I'm really pleased with the number of questions coming in. There's a huge variety of

[0:51:20] Voice 12: questions so I think that will be an active session and certainly I'm looking forward to that

[0:51:26] Voice 12: and further down we've got more a number of completed items for you here so we are seeing

[0:51:31] Voice 12: some progress with some of your items and happy to take those off the list and move on to some

[0:51:36] Voice 12: of the other priorities that you've got so with that I can provide a director's update if there

[0:51:42] Voice 12: aren't any questions any

[0:51:44] Trustee Fast (probable): questions on the director's follow-up action list no okay so

[0:51:50] Trustee Fast (probable): So over to you for your report.

[0:51:51] Voice 12: All right, thank you.

[0:51:53] Voice 12: So very pleased to let you know

[0:51:54] Voice 12: we have hired a temporary communication specialist.

[0:51:57] Voice 12: So Corinne Gorak started with us last week

[0:52:00] Voice 12: and is just in the process of settling in.

[0:52:03] Voice 12: She'll be working from a home office

[0:52:04] Voice 12: in Courtney, Comox area.

[0:52:06] Voice 12: And we've hired a contractor to support communications

[0:52:10] Voice 12: for the Islands 2050 Phase 3 engagement process.

[0:52:16] Voice 12: Davina Skogsteg, if I pronounced that correctly.

[0:52:18] Voice 12: So she is joining us, and we'll just be joining the team this week.

[0:52:23] Voice 12: So really pleased to have a deeper bench for communications, and we'll be working on a variety of products, both for the Islands Trust and for Islands 2050.

[0:52:35] Voice 12: With regard to priorities for the team, just to let you know, there's quite a few.

[0:52:41] Voice 12: So we have the groundwater webinar and I would just say we learned some lessons from the delivery of the budget webinar that we're going to be documenting and then applying to future webinars so we're learning as we go here.

[0:52:54] Voice 12: But looking forward to the groundwater webinar tomorrow night. We're also working on a variety of communication products we hope to bring back to you.

[0:53:00] Voice 12: So one is the communication strategy. We're continuing to refine that and respond to some of the comments that we had.

[0:53:06] Voice 12: we're working on a i'm calling it islands trust 101 so a general powerpoint about the islands

[0:53:11] Voice 12: trust um and lisa wilcox is helping with that with some great design skills that she's bringing

[0:53:16] Voice 12: um looking at the tax notice inserts that we just talked about um we are working hard um with

[0:53:22] Voice 12: tara tedesco who's been our community communication specialist temporarily on a living in the trust

[0:53:28] Voice 12: area mailing for new residents and we're bringing that to trust programs committee it will go out

[0:53:33] Voice 12: on Friday and some of the products won't be ready but we'll bring them on screen for review by the

[0:53:38] Voice 12: committee. We're also believe it or not preparing for the annual report again so we're getting ready

[0:53:43] Voice 12: to kick that process off in March but some of the planning starts now as well as the community

[0:53:48] Voice 12: stewardship award program. We'll be bringing a briefing to trust programs committee and then

[0:53:53] Voice 12: announcing that program after that meeting. So those are some of the communication highlights

[0:53:58] Voice 12: lights that are happening of course Islands 2050 continues to really be the dominant project for

[0:54:03] Voice 12: the team working with ISL engineering to prepare we're hoping to announce within two weeks or so

[0:54:09] Voice 12: hopefully what the engagement plans are and provide detail to communities also yeah there's

[0:54:17] Voice 12: just so much on the go but I would say we're also I'm actively still promoting the budget survey

[0:54:20] Voice 12: and encourage all trustees to promote it and share news with their communities and we're

[0:54:25] Voice 12: We're going to plan a little bit of a social media push in the coming days

[0:54:28] Voice 12: and then prepare those results for review by financial planning community.

[0:54:32] Voice 12: So those are some of your highlights of what's going on.

[0:54:36] Voice 12: Pleased to take feedback and have you help us prioritize as needed.

[0:54:43] Trustee Fast (probable): Okay, thank you.

[0:54:44] Trustee Fast (probable): Any questions for the director?

[0:54:49] Trustee Fast (probable): Sue Ellen Fast.

[0:54:51] Trustee Fast: I'm just reflecting on the amount of work on this list

[0:54:55] Trustee Fast: and just congratulations to you and your team.

[0:54:58] Trustee Fast: that's pages thank

[0:55:00] Voice 12: you i'll pass that on everyone is working very hard right now

[0:55:07] Trustee Fast (probable): okay um nothing further than um again thank you very much director fader for all of the work you

[0:55:14] Trustee Fast (probable): do and the portion of support you provide the chair i'm grateful for that so let us move along

[0:55:21] Trustee Fast (probable): long on our agenda here to um trust area services legislative services manager is next on my list

[0:55:33] Trustee Fast (probable): i did see um carmen teal online earlier i don't see her at the moment oh there she is yeah hopefully

[0:55:40] Voice 2: you can see me now good morning executive committee so on the policy review project out of

[0:55:46] Voice 2: the 17 trust council policies we earmarked for updating 10 have been done and at least seven

[0:55:52] Voice 2: an outstanding those should be able to be completed by the september trust council meeting

[0:55:59] Voice 2: and i know julia has a couple of financial policies that she's working on for council approval

[0:56:06] Voice 2: and then for an update from me with retirement just around the corner i'm working hard on

[0:56:12] Voice 2: documenting my work processes and planning for knowledge transfer a very big job for all of us

[0:56:18] Voice 2: when we leave an organization. As Russ mentioned, I especially have an eye on the 2022 election

[0:56:25] Voice 2: plans and I'll do a briefing on the election schedule and best practices for March Trust

[0:56:30] Voice 2: Council and get the election webpages as up to date as I can. We put a lot of information

[0:56:36] Voice 2: on those and then when nomination papers come in, we post those as they're received. I'm

[0:56:41] Voice 2: also reviewing the Trust Council election bylaw to see if it needs amendments and there's

[0:56:46] Voice 2: only one that I've identified and that may be to broaden the ability for mail

[0:56:50] Voice 2: ballot use as it's been expanded a lot in the Local Government Act over the

[0:56:56] Voice 2: last few years. I'll get some advice on that and if we do need to amend that

[0:57:02] Voice 2: could go on Trust Council's March agenda otherwise it could be done in June and

[0:57:07] Voice 2: I'll also prepare an RFD for the approval of the election contracts

[0:57:11] Voice 2: because that really kicks things off for us and that'll most likely be on the

[0:57:15] Voice 2: June trust council agenda and then just generally the alleged clerks and I continue to receive

[0:57:21] Voice 2: FOI requests in all three offices which require much staff time mostly off the side of your desk

[0:57:29] Voice 2: and this is in addition to some administrative fairness complaints that we've been processing

[0:57:34] Voice 2: and some inquiries from the ombudsperson's office so our area is quite busy these days needless to

[0:57:41] Voice 2: say very

[0:57:44] Trustee Fast (probable): good uh thank you very much for that report um any questions for the for the manager

[0:57:49] Trustee Fast (probable): uh dan rogers hi

[0:57:53] Trustee Rogers: carmen um can you define just around the corner because i've lost track of what

[0:57:57] Trustee Rogers: that means march

[0:57:59] Voice 2: 14th so six weeks okay

[0:58:03] Trustee Rogers: okay thanks thanks very much i mean congratulations

[0:58:06] Trustee Rogers: congratulations and thank you yes we all when

[0:58:11] Trustee Rogers: it when it comes out the other question i had is

[0:58:14] Trustee Rogers: um can i suggest that when um as we do with many other things and unfortunately trustees

[0:58:24] Trustee Rogers: sometimes need to be reminded when you send out the uh request regarding foi that you ask them

[0:58:30] Trustee Rogers: to respond to you alone because we got a we got a couple of we started to get we were starting to

[0:58:37] Trustee Rogers: get a series of

[0:58:38] Trustee Rogers: emails for a pile and sometimes that's just a mistake but i just think they think

[0:58:43] Trustee Rogers: there's other folks that just don't sure i

[0:58:46] Voice 2: will pray and remember to do that thanks

[0:58:48] Trustee Fast (probable): thanks yeah

[0:58:52] Trustee Fast (probable): thank you dan i was worried that might take off because that might be 50 or 60 emails if everybody

[0:58:58] Trustee Fast (probable): decided to respond in that way including staff and i would like to think we might use blind

[0:59:05] Trustee Fast (probable): carbon copy more effectively throughout the organization yeah

[0:59:09] Voice 2: so

[0:59:10] Trustee Fast (probable): that's fine uh thank you

[0:59:12] Trustee Fast (probable): carmen for all of your work that's uh it's uh it's significant and important work that you're

[0:59:17] Trustee Fast (probable): conducting for us and thank you for your determination and uh seeing us through that

[0:59:22] Trustee Fast (probable): stuff and your time with us so um let us now move on to uh i think that covers it actually

[0:59:30] Trustee Fast (probable): legislative services manager so that does it for this section i'm going to now move on if that's

[0:59:36] Trustee Fast (probable): all right there's no further questions to um local trust committee chair updates um we're at 10

[0:59:43] Trustee Fast (probable): o'clock i'm thinking we might go to about 10 30 before we maybe have a five minute break and then

[0:59:47] Trustee Fast (probable): we'll continue on through the lunch to the lunch period so let's start off with local trust committee

[0:59:53] Trustee Fast (probable): chair updates i'm just going to look at my screen and i see that sue ellen fast you're at the top

[0:59:57] Trustee Fast (probable): So I'm going to start with you and then I'll go to

[1:00:00] Trustee Fast (probable): trustee patrick and trustee rogers sure

[1:00:02] Trustee Fast: thank you not too much to report since our teleconference

[1:00:06] Trustee Fast: last wednesday um i'll just mention uh bowen island uh council was and staff have been very

[1:00:13] Trustee Fast: involved with this um wastewater treatment plant issues and we had a special meeting on monday

[1:00:20] Trustee Fast: where we uh set aside a lot of money to deal with that uh issue in the short term uh for snow cove

[1:00:29] Trustee Fast: our village area and the residents in the nearby and then we've got uh gambier local trust committee

[1:00:36] Trustee Fast: meeting tomorrow um on zoom uh partly to do with um meeting procedures and a few other things on

[1:00:43] Trustee Fast: there too thank you okay

[1:00:45] Trustee Fast (probable): thank you sue allen uh laura patrick um

[1:00:52] Trustee Patrick: we had um north pender on

[1:00:56] Trustee Patrick: Thursday last week, which was a challenging meeting.

[1:01:00] Trustee Patrick: We went with a hybrid format because that meeting was coming so quickly for,

[1:01:09] Trustee Patrick: we didn't do a special meeting to pass the meeting bylaws and try to move it through

[1:01:16] Trustee Patrick: with the meeting happening when it did.

[1:01:18] Trustee Patrick: So we went with a hybrid.

[1:01:21] Trustee Patrick: It was an interesting experiment.

[1:01:26] Trustee Patrick: not certain um the trustees had uh really understood how the meeting was going to go

[1:01:33] Trustee Patrick: uh there was a fair number of people there in the hall as well as people online but there were

[1:01:39] Trustee Patrick: there were a number of issues um uh there were there were technical issues with the zoom meeting

[1:01:45] Trustee Patrick: was set up more like the live stream system where uh i was i was sort of the host and um you know

[1:01:52] Trustee Patrick: So I had challenges logging in and figuring that out.

[1:01:55] Trustee Patrick: So there were a few issues there.

[1:01:58] Trustee Patrick: And I think that's something for the other vice chairs to be aware of, you know, if you are signed up as the host, because it was just not, you know, like I said, I wasn't expecting that for a virtual meeting after, you know, two years of

[1:02:15] Trustee Patrick: the way we've been doing it before.

[1:02:16] Trustee Patrick: so it just caught me off guard and I ended up having to come in as someone else's panel

[1:02:23] Trustee Patrick: invitation and just change my name to get into the meeting to make it work so just prepare some time

[1:02:29] Trustee Patrick: in the beginning in case you have the same situation so I'm getting set up it was it was

[1:02:37] Trustee Patrick: challenging as chair having the the two trustees not no not being in the room more or less they

[1:02:45] Trustee Patrick: They needed to manage the town hall aspect of the people

[1:02:50] Trustee Patrick: that were present in the room.

[1:02:51] Trustee Patrick: That made sense.

[1:02:53] Trustee Patrick: They did improvise and make the equipment work,

[1:02:57] Trustee Patrick: which was innovative and so forth to solve that problem.

[1:03:04] Trustee Patrick: And then I managed the town hall from the virtual side.

[1:03:10] Trustee Patrick: The room pretty much emptied out once town hall was over.

[1:03:14] Trustee Patrick: where it was, so there was just primarily

[1:03:16] Trustee Patrick: just the trustees left in the hall

[1:03:18] Trustee Patrick: after the town hall section.

[1:03:24] Trustee Patrick: We had a number of challenging conversations on that day.

[1:03:30] Trustee Patrick: And I don't think we'll get into those.

[1:03:37] Trustee Patrick: And like I said, not a format I hope to repeat

[1:03:41] Trustee Patrick: in the near term.

[1:03:42] Trustee Patrick: term. One of the conversations that did come up was, and the trustees kind of became pushed, was

[1:03:51] Trustee Patrick: the time of the meeting. And I felt that North Pender has gone above and beyond. We've had

[1:03:58] Trustee Patrick: numerous meetings on weekends, especially any of the fronting, you know, public hearings or

[1:04:05] Trustee Patrick: community information meetings have almost all been pushed to weekends. In fact, we have one

[1:04:09] Trustee Patrick: this saturday so um i i was um you know while i understand both the local trustees there have

[1:04:18] Trustee Patrick: daytime jobs as well but um you know i think it's a committee that has compromised well in the

[1:04:24] Trustee Patrick: situation that we've had and has served um the the the out you know the the weekend hours and

[1:04:31] Trustee Patrick: evening hours that we've had meetings uh over the past uh well the three years that this that i've

[1:04:37] Trustee Patrick: been chair of that committee so um we'll see where those conversations go um i have south pender

[1:04:46] Trustee Patrick: coming up this friday and uh north pender uh community information meeting on its land use

[1:04:51] Trustee Patrick: bylaw review project uh this saturday and

[1:04:55] Trustee Fast (probable): that's my report okay good thank you very much trustee

[1:05:00] Trustee Fast (probable): patrick especially for the update on um your meeting electronic meeting experience so dan

[1:05:08] Trustee Fast (probable): Rogers over to you sorry

[1:05:10] Trustee Rogers: just a question for uh vice chair Patrick was the impetus from the the

[1:05:16] Trustee Rogers: two trustees that they wanted more out of working hours meetings uh

[1:05:23] Trustee Patrick: correct the question had was

[1:05:25] Trustee Patrick: initiated from the floor during the town hall from a person that had come in and uh delivered

[1:05:31] Trustee Patrick: the message that they they had to take time off to come into the meeting and and then the trustees

[1:05:36] Trustee Patrick: turn their questions to me to answer that right

[1:05:41] Trustee Rogers: okay um i mean i know i that's a discussion that's

[1:05:46] Trustee Rogers: been that's come up from time to time from uh one of the trustees on north pender about whether we

[1:05:52] Trustee Rogers: should be doing all evening meetings and other local governments do that from time like i know

[1:05:56] Trustee Rogers: bowen does it for example um different context different uh and we've had that discussion i

[1:06:04] Trustee Rogers: think you have i mean we do try to have weekends so anyway and i don't know where the what the

[1:06:10] Trustee Rogers: solution is to all of that because they're because some islands don't ever want to have nights and

[1:06:16] Trustee Rogers: weekends um and some uh seem to be quite focused on it and can you have a different uh rhythm um

[1:06:26] Trustee Rogers: across the trust i guess you can because we do we have different start times but anyway

[1:06:31] Trustee Rogers: way thank you just curious about that um my report uh it's um it's been starting to get busy again

[1:06:41] Trustee Rogers: um uh just looking at my schedule last week we had a gabriola special meeting in order to

[1:06:52] Trustee Rogers: deal with the proposed bylaws

[1:06:59] Trustee Rogers: laws regarding electronic meetings.

[1:07:01] Trustee Rogers: It was good to see the trustees there,

[1:07:04] Trustee Rogers: although I wish I could see them in person.

[1:07:07] Trustee Rogers: Gabriel followed the pattern in the Southern Gulf Islands

[1:07:12] Trustee Rogers: in removing the provisions from Salt Spring,

[1:07:17] Trustee Rogers: the sections 18 to 40 from the by-law

[1:07:22] Trustee Rogers: and passing the remainder of the bylaw and they pass a an amended motion requesting financial

[1:07:30] Trustee Rogers: planning to maybe look for other options to to facilitate the special meetings I think there's

[1:07:39] Trustee Rogers: an item on the agenda specifically about how to facilitate the March 3rd meeting which we'll have

[1:07:46] Trustee Rogers: a little bit later. We had later in the day a two-hour protocol meeting with the

[1:07:57] Trustee Rogers: Regional District of Nanaimo. And it was thanks to the CAO for coming, as well as the RPM.

[1:08:06] Trustee Rogers: It was a very productive meeting. And I have to say, you know, that, you know,

[1:08:12] Trustee Rogers: all this you would not expect a regional district really uh to local trust committee to be always

[1:08:19] Trustee Rogers: perfect but it's it's a very it's a very strong relationship um and a very cordial relationship

[1:08:26] Trustee Rogers: and i feel very good about it um about the relationship between the gabriel local trust

[1:08:31] Trustee Rogers: committee and and and there um and it stands in some you know because not all of our regional

[1:08:38] Trustee Rogers: the regional district relationships are as good

[1:08:41] Trustee Rogers: or as constructive, but it was a very good meeting.

[1:08:44] Trustee Rogers: The chair was there of the RDM and a couple of others

[1:08:48] Trustee Rogers: and quite a number of their staff,

[1:08:50] Trustee Rogers: as well as our CAO and RDM, the three trustees.

[1:08:53] Trustee Rogers: And it was a good conversation.

[1:08:55] Trustee Rogers: So I was pleased to be part of that.

[1:08:59] Trustee Rogers: On Monday, I had a special meeting on Maine,

[1:09:05] Trustee Rogers: which again followed the pattern

[1:09:07] Trustee Rogers: in the south southern gulf islands where they um the trust the local trust committee removed the

[1:09:13] Trustee Rogers: the salt spring protocol sections and passed the electronic meetings portion it was a relatively

[1:09:20] Trustee Rogers: short meeting uh to uh to deal with that um we do have gambier tomorrow and uh to sort of deal with

[1:09:32] Trustee Rogers: that those issues as well the other thing i wanted to bring to your attention um was that um uh

[1:09:40] Trustee Rogers: tomorrow um i also there is a it this is how the the biosphere is sort of going to start to play

[1:09:49] Trustee Rogers: out in in alcott somehow sound um tomorrow there's a zoom meeting uh that i've been invited to i

[1:09:57] Trustee Rogers: expect perhaps trustee fast has been invited to as well that will introduce us to the environment

[1:10:02] Trustee Rogers: team from the Squamish nation from the Squamish nation and it's just a one hour I think it's

[1:10:09] Trustee Rogers: intended to be a meet and greet to talk about and then set up future cooperation meetings there

[1:10:15] Trustee Rogers: is a lot of coordination going on already through under the auspices of the biosphere and how sound

[1:10:21] Trustee Rogers: it's but this is a they've invited a number of the conservancies and elected officials to meet

[1:10:28] Trustee Rogers: this group and to get to know at least get an introduction to this and this is how

[1:10:34] Trustee Rogers: I think this is we're starting to see how the biosphere designation is starting to play out.

[1:10:41] Trustee Rogers: So I'm quite interested in that meeting. So that's my report. I have a very very busy

[1:10:51] Trustee Rogers: the Galliano LTC next week with a number of the affordable

[1:10:59] Trustee Rogers: housing, two of the affordable housing,

[1:11:01] Trustee Rogers: I shouldn't say a number of them,

[1:11:02] Trustee Rogers: there's two projects and a fairly long.

[1:11:05] Trustee Rogers: So that should be an interesting meeting.

[1:11:08] Trustee Rogers: And thank you to the staff for facilitating that.

[1:11:12] Trustee Rogers: That's my report.

[1:11:13] Trustee Rogers: Happy to answer any questions.

[1:11:16] Voice 7: Okay,

[1:11:17] Trustee Fast (probable): thank you, Dan.

[1:11:19] Trustee Fast (probable): I don't see any hands up for questions.

[1:11:22] Trustee Fast (probable): So just go to my own report. There's lots of things going on out there. The last formal section, the budget webinar, which was, I guess, for the first time, would always be nice to see more people.

[1:11:44] Trustee Fast (probable): Ideally, many others have viewed it through the online recording and that went very well,

[1:11:55] Trustee Fast (probable): well supported and I want to thank everybody that participated in that.

[1:12:01] Trustee Fast (probable): This week is, and it started yesterday, is the Ocean Protection Plan Conference and I'm

[1:12:08] Trustee Fast (probable): uh participating in that um there are a couple of items on our agenda later as correspondents

[1:12:14] Trustee Fast (probable): we can talk about so that's pretty much from myself um so at this juncture i think that

[1:12:23] Trustee Fast (probable): concludes the um the uh chair reports uh dan

[1:12:29] Trustee Fast (probable): did you want something uh

[1:12:31] Voice 5: uh ross yes sir

[1:12:34] Voice 5: uh i'm just

[1:12:35] Voice 5: wondering whether um the the feedback you know we're coming up to budget i know there's um we've

[1:12:40] Voice 5: been pressing on the fee and i just haven't done a review of a lot of the fee bylaw hitting all the

[1:12:45] Voice 5: local trust areas um and agendas and i'm just uh want to stay close to that because that ultimately

[1:12:51] Voice 5: will be somewhat assistant to the budget so whether we um just wondering how how that's

[1:12:57] Voice 5: going or i can follow up with each of you later to to see whether those um hit your agendas yet

[1:13:02] Voice 5: sure

[1:13:05] Trustee Rogers: um dan and then sue ellen i'll just say that that it it has it it came to all of my local trust

[1:13:15] Trustee Rogers: committees last year and we all all of them passed a motion to ask that bylaws be drafted but we

[1:13:20] Trustee Rogers: haven't had a formal meeting related to any of them yet so uh we haven't we haven't considered

[1:13:26] Trustee Rogers: it so that's what the bylaws look like i think i know trustee patrick has but uh we have not

[1:13:32] Trustee Rogers: okay um so they'll be coming up as we as we cycle into full regular meetings again in

[1:13:41] Trustee Rogers: in february and march okay

[1:13:43] Voice 6: yeah

[1:13:47] Trustee Fast (probable): true ellen um

[1:13:48] Trustee Fast: i agree i i uh i believe we looked at them um

[1:13:53] Trustee Fast: briefly back in the previous year but we've been having all these special electronic meetings that

[1:13:59] Trustee Fast: that are short in order to deal with COVID.

[1:14:03] Trustee Fast: So we're expecting them soon.

[1:14:08] Trustee Fast: And I'm sorry, I don't have a report.

[1:14:10] Voice 7: Great, thank you.

[1:14:15] Trustee Fast (probable): And Laura, did you want to chime in there?

[1:14:18] Trustee Patrick: This is in regard to the fees bylaw?

[1:14:20] Trustee Patrick: Yeah.

[1:14:23] Trustee Patrick: Yeah, well, Salt Spring, as you know,

[1:14:25] Trustee Patrick: has those have moved forward on Salt Spring,

[1:14:29] Trustee Patrick: um but uh north pender was a bit of a a surprise i guess you could say they did

[1:14:36] Trustee Patrick: see the bylaws in september and had uh instructed staff to uh draft i'm not seeing the by they saw

[1:14:44] Trustee Patrick: the model bylaw and then instructed staff to draft the bylaws uh so they had them back at their

[1:14:50] Trustee Patrick: meeting last week and um um there was at least three letters that were received uh complaining

[1:14:58] Trustee Patrick: complaining about the increases in costs

[1:15:00] Trustee Patrick: and the trustees tabled it

[1:15:03] Trustee Patrick: until after the review report is received.

[1:15:08] Voice 6: Okay, thank you.

[1:15:13] Trustee Fast (probable): Well, that's interesting.

[1:15:14] Trustee Fast (probable): That's good.

[1:15:15] Trustee Fast (probable): So thank you for that update.

[1:15:17] Trustee Fast (probable): From my quarter here,

[1:15:18] Trustee Fast (probable): while Salt Spring has advanced it,

[1:15:21] Trustee Fast (probable): Thetis has not,

[1:15:22] Trustee Fast (probable): and I don't believe Laskiti has either,

[1:15:24] Trustee Fast (probable): but it is as was pointed out

[1:15:26] Trustee Fast (probable): with the cancellation of meetings and special meetings

[1:15:29] Trustee Fast (probable): and all that sort of stuff,

[1:15:30] Trustee Fast (probable): it's been uh challenging to advance some of the other business items um so hopefully that's enough

[1:15:36] Trustee Fast (probable): information for you so you um but yeah

[1:15:39] Trustee Fast (probable): yeah thank you

[1:15:42] Trustee Fast (probable): okay thank you so um let us go to um the

[1:15:47] Trustee Fast (probable): island's trust conservancy liaison update um and sue ellen fastest our representative on that uh

[1:15:53] Trustee Fast (probable): the island's trust conservancy board do you have a report for um

[1:15:57] Trustee Fast: just briefly mr chair i reported

[1:16:00] Trustee Fast: last on Wednesday about the meeting which occurred Tuesday last week and that was just

[1:16:08] Trustee Fast: well I won't go over it again I'll just say since then we have well I participated in a

[1:16:16] Trustee Fast: land trust alliance of BC webinar that came through the islands trust conservancy because

[1:16:23] Trustee Fast: we're members so some board members were at that it was about engaging with the engagement with

[1:16:30] Trustee Fast: indigenous communities and how to work together it's very helpful thank you appreciate that

[1:16:40] Trustee Fast (probable): appreciate the work that happens at the conservancy um so we're just at almost 20 minutes after 10

[1:16:49] Trustee Fast (probable): here i suggested we'd break at 10 30 if there's nobody that objects um we have a number of

[1:16:55] Trustee Fast (probable): administrative bylaws which may be easy for us to advance all on the same topic and certainly

[1:17:01] Trustee Fast (probable): Certainly, we might want to have a more fulsome conversation on the whole electronic meeting conversation, including the bylaws when we get to Section 8.2.1111.

[1:17:12] Trustee Fast (probable): But if that's all right, if there's no objection, I'll continue on with just moving, advancing these bylaws.

[1:17:18] Trustee Fast (probable): It's administrative in nature.

[1:17:20] Trustee Fast (probable): So then Denman Island Local Trust Committee Bylaw No. 244 is a request for decision there.

[1:17:27] Trustee Fast (probable): there and um unless there's some staff support required i would just ask for the motion on these

[1:17:34] Trustee Fast (probable): so sue ellen fast over to you

[1:17:35] Trustee Fast: unfortunately there is some staff uh support required for this one

[1:17:39] Trustee Fast: there's a typo i think something was taken out by the local trust committee um number 38 it's on

[1:17:46] Trustee Fast: page 33 of our agenda and um uh trustee critchley uh asked that this be removed and the committee

[1:17:55] Trustee Fast: did vote to remove it and and yet it's here in the in the proposed bylaw so I just I'd flagged

[1:18:08] Trustee Fast: this a moment ago with David Marmer and because I found it just before the meeting so I would like

[1:18:16] Trustee Fast: to I'll be happy to move the motion with the amendment that number 38 which reads subjects

[1:18:25] Trustee Fast: Subjects must be on topics which are not normally dealt with by Violence Trust staff as a matter of routine.

[1:18:31] Trustee Fast: That's the one that was discussed and struck by the taken out by the Denman Local Trust Committee.

[1:18:40] Trustee Fast: And and I just I checked the Denman Local Trust Committee draft minutes that concur with my notes that that paragraph 38 was removed and its removal was supported.

[1:18:53] Trustee Fast: and so it would also need renumbering right

[1:18:58] Trustee Fast (probable): so trustee fastest not up to the executive give me

[1:19:01] Trustee Fast (probable): to amend about look ltc bylaw david can correct me if i'm wrong there and so maybe i'll just seek

[1:19:06] Trustee Fast (probable): advice from david as to whether or not that's a correction that could be applied when the motion

[1:19:10] Trustee Fast (probable): is adopted at the ltc over to you yeah

[1:19:13] Voice 10: i think in this case that it doesn't change the bylaw

[1:19:17] Voice 10: fundamentally. So you understand that the local trust committee has adopted bylaw without the

[1:19:25] Voice 10: item 38 that's been identified. So maybe the minutes just indicate that and you can then

[1:19:31] Voice 10: consider approval and we'll just make sure that we correct that. Obviously something that got

[1:19:37] Voice 10: missed from the resolution to putting it onto your agenda. So I will ask the clerk to make

[1:19:43] Voice 10: sure that that's uh addressed so

[1:19:46] Trustee Fast (probable): david just uh uh for to be sure we're on the right track here

[1:19:50] Trustee Fast (probable): should the motion then say subject to uh typographic corrections prior to adoption

[1:19:57] Trustee Fast (probable): or or is that not necessary i

[1:19:59] Voice 10: don't think that's necessary i think if the minutes just indicate

[1:20:01] Voice 10: that you recognize that the ltc has removed 38 so obviously you've identified that uh but you're

[1:20:08] Voice 10: you're okay with the by-law generally.

[1:20:10] Voice 10: I think that's it.

[1:20:10] Trustee Fast (probable): So Laurie, can you have that recorded in the minutes

[1:20:13] Trustee Fast (probable): that on Denman Island by-law number 244

[1:20:18] Trustee Fast (probable): that section 38 needs to be removed?

[1:20:23] Trustee Fast (probable): Recorded, thank you.

[1:20:24] Trustee Fast (probable): Okay, thank you.

[1:20:25] Trustee Fast (probable): So Sue Ellen Fast, thanks for raising that.

[1:20:27] Trustee Fast (probable): Good eye on that.

[1:20:29] Trustee Fast (probable): Over to you for a motion.

[1:20:31] Trustee Fast: I'd be happy to.

[1:20:32] Trustee Fast: I move that executive committee,

[1:20:34] Trustee Fast: Islands Trust Executive Committee approve

[1:20:36] Trustee Fast: approve Denman Island Local Trust Committee By-law Number 244,

[1:20:39] Trustee Fast: cited as Denman Island Local Trust Committee Meeting Procedures By-law 2022

[1:20:45] Trustee Fast: in accordance with Section 27 of the Islands Trust Act.

[1:20:49] Trustee Fast (probable): Thank you very much, Travis.

[1:20:50] Trustee Fast (probable): Seconder, Dan Rogers, thank you.

[1:20:52] Trustee Fast (probable): Any discussion?

[1:20:55] Trustee Fast (probable): No?

[1:20:55] Trustee Fast (probable): Then I'll call for the vote.

[1:20:56] Trustee Fast (probable): All those in favor?

[1:20:58] Trustee Fast (probable): That carries unanimously.

[1:21:00] Trustee Fast (probable): Thank you very much.

[1:21:01] Trustee Fast (probable): So the next one is Hornby Island, and I'll turn back to you for that one as well, Sue Ellenfest.

[1:21:06] Trustee Fast (probable): yeah

[1:21:06] Trustee Fast: i'll be happy to thank you um i move that that the islands trust executive committee

[1:21:12] Trustee Fast: approved hornby island local trust committee bylaw number 170 hornby island local trust

[1:21:18] Trustee Fast: committee bylaw meeting procedures bylaw 2022 in accordance with section 27 of the islands trust

[1:21:24] Trustee Fast: act so

[1:21:26] Trustee Fast (probable): let's move to have a seconder dan rogers thank you very much um is there any discussion

[1:21:33] Trustee Fast (probable): No, okay, so then I'll call for the vote.

[1:21:36] Trustee Fast (probable): All those in favor?

[1:21:37] Trustee Fast (probable): That carries unanimously.

[1:21:39] Trustee Fast (probable): Thank you very much.

[1:21:41] Trustee Fast (probable): So the next one is the Liskety Island Local Trust Committee

[1:21:44] Trustee Fast (probable): by-law number 100.

[1:21:45] Trustee Fast (probable): And I will move that the Island's Trust Executive Committee

[1:21:48] Trustee Fast (probable): approve Liskety Island Trust Committee by-law number 100

[1:21:51] Trustee Fast (probable): cited as Liskety Island Local Trust Committee

[1:21:53] Trustee Fast (probable): meeting procedures by-law 2022

[1:21:56] Trustee Fast (probable): in accordance with section 27 of the Island's Trust Act.

[1:22:00] Trustee Fast (probable): And do I have a seconder for that?

[1:22:01] Trustee Fast (probable): that. Laura Patrick, thank you very much. Any discussion? All those in favor? That carries.

[1:22:09] Trustee Fast (probable): Thank you very much. So the next one, I'll look towards one of the vice chairs for the Executive

[1:22:15] Trustee Fast (probable): Committee acting as a local trust committee. Again, the same administrative bylaw. Go ahead,

[1:22:23] Trustee Fast (probable): Sue Ellen.

[1:22:24] Trustee Fast: I move that the Islands Trust Executive Committee approve Executive Committee acting as

[1:22:28] Trustee Fast: local trust committee, Bolinas-Winchelsea Islands Bylaw No. 36, cited as Executive Committee acting

[1:22:35] Trustee Fast: acting as a local trust committee,

[1:22:36] Trustee Fast: Belenus-Winchelsea Islands Meeting Procedure By-law of 2022

[1:22:40] Trustee Fast: in accordance with Section 27 of the Islands Trust Act.

[1:22:47] Trustee Fast (probable): Thank you.

[1:22:47] Trustee Fast (probable): Seconded by Dan Rogers.

[1:22:49] Trustee Fast (probable): Any discussion?

[1:22:50] Trustee Fast (probable): All those in favor?

[1:22:53] Trustee Fast (probable): And that too carries unanimously.

[1:22:55] Trustee Fast (probable): Thank you very much.

[1:22:56] Trustee Fast (probable): So the Thetis Island Local Trust Committee By-law,

[1:22:58] Trustee Fast (probable): Administrative By-law, over to you, Trustee Patrick.

[1:23:01] Trustee Fast (probable): I

[1:23:05] Trustee Patrick: move that the Islands Trust Executive Committee

[1:23:09] Trustee Patrick: approve Thetis Island Local Trust Committee By-law number 111,

[1:23:13] Trustee Patrick: cited as Thetis Island Local Trust Committee

[1:23:15] Trustee Patrick: Meeting Procedure By-law 2022

[1:23:18] Trustee Patrick: in accordance with Section 27 of the Islands Trust Act.

[1:23:23] Trustee Fast (probable): Moved.

[1:23:24] Trustee Fast (probable): Seconders?

[1:23:25] Trustee Fast (probable): Cerell and Fass.

[1:23:26] Trustee Fast (probable): Thank you.

[1:23:26] Trustee Fast (probable): Any discussion?

[1:23:28] Trustee Fast (probable): None.

[1:23:29] Trustee Fast (probable): All those in favor?

[1:23:30] Trustee Fast (probable): That carries unanimously.

[1:23:32] Trustee Fast (probable): Thank you very much.

[1:23:33] Trustee Fast (probable): So finally, the last one,

[1:23:36] Trustee Fast (probable): Gabrielle Island Local Trust Committee

[1:23:37] Trustee Fast (probable): By-law number 312.

[1:23:39] Trustee Fast (probable): Dan Rogers, Chair, over to you.

[1:23:41] Trustee Fast (probable): I

[1:23:42] Trustee Rogers: move that the Islands Trust Executive Committee approve Gabriela Island Local Trust Committee

[1:23:46] Trustee Rogers: bylaw number 312 cited as Gabriela Island Local Trust Committee meeting procedure bylaw 2022

[1:23:53] Trustee Rogers: in accordance with section 27 of the Islands Trust Act.

[1:23:57] Trustee Rogers: Moved.

[1:23:58] Trustee Fast (probable): Do I have a seconder? Seconder. Trustee Patrick, thank you. Any discussion? None. All

[1:24:03] Trustee Fast (probable): those in favor? None opposed. That carries unanimously also. So thank you, Vice Chairs,

[1:24:09] Trustee Fast (probable): and thank you to the LTCs for advancing your meeting procedures bylaw here to enable the

[1:24:17] Trustee Fast (probable): LTCs to conduct business in these changing circumstances of how we meet with the pandemic

[1:24:25] Trustee Fast (probable): and with electronic means and the like. And certainly there's been lots of discussion

[1:24:30] Trustee Fast (probable): across the trust with respect to that. And that's evolving suitably to allow us to continue doing

[1:24:38] Trustee Fast (probable): doing business. So there we are at 1026. Thank you very much for helping me with the agenda and

[1:24:44] Trustee Fast (probable): getting that through. Let's just break for let's put 10 minutes and then we'll come back and at

[1:24:50] Trustee Fast (probable): call it 10 oh sorry 1035 I'm going to say and we'll continue on with trust council

[1:24:58] Trustee Fast (probable): meeting preparation. Thank you everybody for a good morning so far. Thank you.

[1:36:04] Voice 7: can you hear me yes just waiting on uh trustee patrick if the video's not on there you are

[1:36:30] Trustee Fast (probable): all right well um here we are trust council meeting preparation

[1:36:35] Trustee Fast (probable): you know i always think that um executive committee is a cyclic uh type of activity where

[1:36:43] Trustee Fast (probable): we prepare for council meeting we have council meeting we debrief council meeting and we do

[1:36:48] Trustee Fast (probable): bylaws in between another policy administrative work in between and then we get back to doing

[1:36:53] Trustee Fast (probable): council preparation again so here we are council preparation for march the budget council um

[1:37:00] Trustee Fast (probable): and a number of other significant events occurring um in that time space as well so let us uh go to

[1:37:08] Trustee Fast (probable): 7.1.1 and i think i'll turn to the cao to introduce uh um this topic if that's all

[1:37:18] Trustee Fast (probable): all right sir over to you thank you uh you're welcome

[1:37:20] Voice 5: so a few things of note the first is of

[1:37:24] Voice 5: course this meeting is in Nanaimo and it is a live meeting and associated with that in our new um

[1:37:32] Voice 5: in the amendments to our procedures bylaw is the allowance for up to 10

[1:37:37] Voice 5: attendee electronic attendees by trustees Lori is putting a message out and is going to be

[1:37:44] Voice 5: receiving those requests on a first come first serve basis and uh notwithstanding some act of

[1:37:55] Voice 5: who knows what um nature or um there could be a medical issue at hand or you know we would deal

[1:38:04] Voice 5: with any emerging issues as they as they come but that's the that's the business of this meeting in

[1:38:10] Voice 5: terms of the attendance and we will see what's happening of course what's important here is the

[1:38:15] Voice 5: the booking of rooms and honoring those commitments,

[1:38:19] Voice 5: ordering of meals and so forth associated with this meeting.

[1:38:23] Voice 5: So that's the backdrop.

[1:38:25] Voice 5: The two dominant themes of this meeting,

[1:38:27] Voice 5: I suspect would be the receipt of the governance

[1:38:31] Voice 5: and management review and the review of the budget.

[1:38:37] Voice 5: Excuse me, from an executive perspective,

[1:38:39] Voice 5: we might have another policy amendment,

[1:38:40] Voice 5: but maybe I know we have to do a little something

[1:38:44] Voice 5: on the election bylaw.

[1:38:45] Voice 5: but uh fairly uh it's not heavy from an executive perspective at this point and i believe that's the

[1:38:51] Voice 5: case with the land use planning function as well um the i did a fairly hearty strategic plan update

[1:38:58] Voice 5: at the last meeting with a full report we won't have the same level of that

[1:39:02] Voice 5: and i think trust council will be fine with it and then we look at uh wednesday so i have had uh

[1:39:11] Voice 5: Just in the last 24 hours, I reached out to Great Northern Management in terms of receipt of the document itself.

[1:39:20] Voice 5: And I understand that's well, I've had assurances that's well underway, so it's good news.

[1:39:26] Voice 5: And that on that Friday, the 11th, Chair Luck and myself and the Chair of Select Committee will receive a copy and then we will undertake the process of disseminating it.

[1:39:39] Voice 5: but getting to the meeting itself the question is how much time should be allowed there right now

[1:39:44] Voice 5: you're seeing an hour and a half the consultants have come back and said how much time do you think

[1:39:48] Voice 5: would be needed and i probably an hour and a half is not going to cut it um it's just really hard

[1:39:54] Voice 5: to say um so you might want to think about that as you're taking a first look um at the uh at the

[1:40:02] Voice 5: agenda otherwise you'll know that a second point is we tend to want to have the planning

[1:40:10] Voice 5: trust area services and executive functions that could have a budget implication to them spoken to

[1:40:20] Voice 5: prior to the fpc introduction of introduction of the budget process it's a guideline not a rule

[1:40:27] Voice 5: um it has been pointed out that that's you know a good sequence of events and i generally would

[1:40:33] Voice 5: agree but you might have yourselves a really thick wednesday march 9th and if anything

[1:40:41] Voice 5: could roll over to the thursday if needed perhaps it's the local planning services piece on

[1:40:50] Voice 5: on Monday, but then,

[1:40:52] Voice 5: and you'd bring trust area services forward,

[1:40:56] Voice 5: but I sort of leave it to you for, you know,

[1:40:58] Voice 5: that's the broad review of the agenda as it stands.

[1:41:02] Voice 5: I always turn to Laurie and go,

[1:41:04] Voice 5: where are you at from messaging out to trustees?

[1:41:08] Voice 5: That's imminent.

[1:41:09] Voice 5: Do you want to give EC a little update?

[1:41:12] Voice 15: Yeah, no, I'll be sending out a survey monkey

[1:41:14] Voice 15: immediately after this meeting,

[1:41:15] Voice 15: if there's no changes to anything regarding the electronic attendance it's just the standard

[1:41:23] Voice 15: request if you're in person or now with the electronic and your accommodation requirements

[1:41:30] Voice 15: that's all okay

[1:41:34] Trustee Fast (probable): thank you Lori thank you Russ so let's open it up to the vice chairs here and

[1:41:40] Trustee Fast (probable): And I have my own remarks, but let's start off with you.

[1:41:44] Trustee Fast (probable): And we'll maybe just do a round robin here because I'm something to offer.

[1:41:51] Trustee Fast (probable): So let's start with I think I ended with Dan Rogers on the last go around.

[1:41:55] Trustee Fast (probable): So let's start with Dan Rogers. So we'll go to Trustee Patrick and Trustee Fast.

[1:42:01] Trustee Rogers: Yes, thanks. I agree with the CAO completely that the dominant themes will be

[1:42:12] Trustee Rogers: the budget and the governance review um my my singular my main comment when i read this was

[1:42:22] Trustee Rogers: um besides the fact that i think some of our standard things like a trusty round table might

[1:42:29] Trustee Rogers: be put aside for this section for this session but i await others views on that just to create

[1:42:35] Trustee Rogers: enough time for a bunch of things is uh i had understood and had anticipated that the very first

[1:42:44] Trustee Rogers: item of business for us um would be the the either in camera or not in camera because i think that's

[1:42:53] Trustee Rogers: yet to be decided but the receipt of the governance um and that that was going to be that

[1:43:01] Trustee Rogers: was sort of the essence of the discussion as i recall it at trust council was we'll get it and

[1:43:10] Trustee Rogers: we'll get it out um so i i was little i was a little uh not concerned but just um uh wondering

[1:43:20] Trustee Rogers: about the thinking about putting it on the morning of the second day um and i know the the conversation

[1:43:31] Trustee Rogers: about the format of that has to yet happen.

[1:43:35] Trustee Rogers: But I wondered what the thinking was around that

[1:43:39] Trustee Rogers: because I anticipated seeing it as the first item up

[1:43:42] Trustee Rogers: and probably would be the whole,

[1:43:45] Trustee Rogers: most of the day on the Tuesday.

[1:43:49] Trustee Rogers: That's my main comment.

[1:43:53] Trustee Fast (probable): Okay, I'll maybe ask the CEO if he has any remarks

[1:43:58] Trustee Fast (probable): as we go through the vice-chairs

[1:44:00] Trustee Fast (probable): or whether you want to hear all of the points political points of view first i don't know

[1:44:05] Voice 5: probably

[1:44:05] Trustee Fast (probable): one that keeps

[1:44:06] Voice 5: it fresh um i'm just going to find the trust council motion associated

[1:44:12] Voice 5: with this i haven't gotten my recollection that it needs you know it's one my take was that once

[1:44:20] Voice 5: it's being discussed that it immediately be provided um to um if it wasn't in camera matter

[1:44:28] Voice 5: that it may be provided that that was the emphasis and i have no recollection or nor have i

[1:44:36] Voice 5: suggested there's nothing against putting it first but i've had no thoughts that it would

[1:44:40] Voice 5: be the first item for any reason anything else but certainly uh that could be done as you see fit

[1:44:47] Voice 5: maybe that's uh i'm switching out the wednesday for the um afternoon i don't know i don't know

[1:44:58] Voice 5: i don't have a reason why but uh that's from an administrative perspective that that does fine

[1:45:13] Voice 7: the

[1:45:13] Voice 5: notion of closed or not closed i think in this case that would we'll see what we get of

[1:45:19] Voice 5: course because that's what's going to lead us but i think we would just move you know i would peg

[1:45:24] Voice 5: the meeting and then move the close make it a closed session or not i wouldn't you know have

[1:45:29] Voice 5: it be on the Thursday morning closed session if it if there's things in it that require closed you

[1:45:35] Voice 5: just make it an in-camera session of trust council and you advertise it as such wherever it falls

[1:45:44] Trustee Fast (probable): right so just for clarity Russ on that question I'm looking at this and presuming that the

[1:45:51] Trustee Fast (probable): assumption is that there's not going to be anything of an in-camera nature that we have

[1:45:55] Trustee Fast (probable): the authority uh keep in turn in the information internal and and so if indeed there is that will

[1:46:05] Trustee Fast (probable): be determined on or about the 11th of february and then that may influence the makeup of the agenda

[1:46:14] Trustee Fast (probable): that be correct it is

[1:46:16] Trustee Fast (probable): i've been asked

[1:46:17] Voice 5: you know i just yes is the short answer okay but i just

[1:46:23] Voice 5: can't answer more than yeah knowing what's in it and i don't know

[1:46:27] Trustee Fast (probable): yeah okay understood then

[1:46:29] Trustee Fast (probable): so hopefully that helps trustee rogers and if you're nothing further i'll go to trustee patrick

[1:46:40] Trustee Patrick: um yeah i'm going to make i know i lost lost this battle last time but i'll raise it again just

[1:46:46] Trustee Patrick: because you know up for punishment the delegation and public comment period i would assume it's

[1:46:52] Trustee Patrick: going to be a robust period um being the budget conversation and that you know could we or should

[1:46:59] Trustee Patrick: we consider moving it to an evening um uh either on the monday night or the week before um would

[1:47:06] Trustee Patrick: would be it could go either either way um but i think that would help us because i think it could

[1:47:14] Trustee Patrick: be a long session and uh you know allow us to have a long you know to to have as many people

[1:47:22] Trustee Patrick: as possible be able to speak um so yeah i mean i would um i don't i mean i think it would be a

[1:47:34] Trustee Patrick: potentially a good idea to move the governance uh review conversation to the the first block of the

[1:47:40] Trustee Patrick: the of the first day or thereabouts i i agree i think the trustee roundtable i mean i think folks

[1:47:47] Trustee Patrick: are going to want to get into things so we either do it with a you know very succinct message of

[1:47:52] Trustee Patrick: you know something of importance that you need to share or that you know rather than it being a long

[1:47:57] Trustee Patrick: report or something of that nature um because there could be things that are

[1:48:01] Trustee Patrick: that need to be

[1:48:02] Trustee Patrick: shared um but i know again we've got the budget conversation ending up but i think we need to

[1:48:11] Trustee Patrick: start that as early in the day as possible just because i think it will be a lot it typically can

[1:48:15] Trustee Patrick: could be a long conversation um and it would make a very long wednesday i think if we have both in

[1:48:22] Trustee Patrick: the same day be exhausting

[1:48:26] Voice 7: okay thank you uh

[1:48:31] Voice 5: also sorry go ahead that uh isl will be doing

[1:48:36] Voice 5: a presentation associated with the um the policy statement engagement planning also on the wednesday

[1:48:44] Voice 5: as it stands right now you'll see isl presentation so that's the trust area services item so that's

[1:48:51] Voice 5: significant as well indeed

[1:48:55] Trustee Fast (probable): um so trustee rogers trustee

[1:49:02] Trustee Fast: fast oh sorry

[1:49:04] Trustee Fast (probable): right go ahead

[1:49:04] Trustee Fast: okay um

[1:49:06] Trustee Fast: i uh i also think it would be good to separate the um governance management review from the

[1:49:16] Trustee Fast: the main budget session and the ISL,

[1:49:20] Trustee Fast: the trust policy statement presentation.

[1:49:22] Trustee Fast: So I was thinking about moving the governance and management review to the

[1:49:27] Trustee Fast: top of the meeting to, to the Wednesday and, or to, sorry, to the Tuesday.

[1:49:31] Trustee Fast: And since we've got the budget consultation happening and there's so much

[1:49:39] Trustee Fast: public input to do with

[1:49:44] Trustee Fast: with all these issues, public input,

[1:49:50] Trustee Fast: and with this being a hybrid meeting coming up,

[1:49:57] Trustee Fast: I am open to the idea of having delegations in town hall

[1:50:01] Trustee Fast: in the evening of the Tuesday

[1:50:07] Trustee Fast: to facilitate hearing from as many people as we can.

[1:50:12] Trustee Fast: I don't usually do this,

[1:50:15] Trustee Fast: but because this is now um could be up to well i don't know could be up to half of us

[1:50:23] Trustee Fast: or up to 10 remote right trustees but we don't know we could we might all be there

[1:50:30] Trustee Fast: uh i don't know i need to think about that some more perhaps um but i do support uh splitting out

[1:50:39] Trustee Fast: out the governance management review from the budget.

[1:50:44] Trustee Fast: And I wondered if we might move

[1:50:46] Trustee Fast: the trust policy statement presentation

[1:50:48] Trustee Fast: from ISL to the Thursday,

[1:50:52] Trustee Fast: just to split out the big topics among the three days.

[1:50:58] Trustee Fast: And my other reason

[1:51:00] Trustee Fast: for wanting the management and governance review

[1:51:04] Trustee Fast: on the Tuesday or potentially wanting that

[1:51:08] Trustee Fast: and that is because it may influence budget decisions

[1:51:14] Trustee Fast: and I want people to have a chance to sleep on it.

[1:51:17] Trustee Fast: Thank you.

[1:51:22] Voice 7: Very good, thank you.

[1:51:24] Voice 7: Lots of

[1:51:25] Trustee Fast (probable): very thoughtful ideas there

[1:51:27] Trustee Fast (probable): and appreciate that everybody has considered

[1:51:30] Trustee Fast (probable): as you always do,

[1:51:32] Trustee Fast (probable): how these trust council meetings will unfold.

[1:51:36] Trustee Fast (probable): So I'm gonna add my thoughts into it

[1:51:42] Trustee Fast (probable): and i agree with some of the remarks i've heard um and then we ultimately need to decide what we're

[1:51:48] Trustee Fast (probable): going to do but actually before i start speaking russ did you have any additional remarks with

[1:51:53] Trustee Fast (probable): respect to vice chair fast's comments no okay so then i am inclined to agree with uh trustee

[1:52:05] Trustee Fast (probable): Patrick and trustee fast that moving the delegations perhaps to the Tuesday evening

[1:52:12] Trustee Fast (probable): or possibly even a Monday but that would require a whole additional day of work associated with

[1:52:21] Trustee Fast (probable): council that you know is again one of these administrative functions that

[1:52:27] Trustee Fast (probable): lands on the shoulders of staff so in either case I would think that the evening of Tuesday for

[1:52:35] Trustee Fast (probable): delegations and town hall might be better. And that the public will have seen, if I'm not mistaken,

[1:52:42] Voice 5: maybe, maybe

[1:52:45] Trustee Fast (probable): have seen the governance report. And so if they're inclined to comment, then that

[1:52:50] Trustee Fast (probable): opportunity would exist then. Although obviously, that would be before the consultant has painted

[1:52:59] Trustee Fast (probable): or characterized the story from their point of view, it's obviously going to get painted according

[1:53:03] Trustee Fast (probable): to somebody else's story. And that's fine. So I'm inclined to think about delegations in the

[1:53:11] Trustee Fast (probable): Tuesday evening. With respect to the entire schedule, I'm also inclined to, and it seems

[1:53:19] Trustee Fast (probable): disruptive in terms of a smooth flowing agenda, is to break things up because I think there's a

[1:53:24] Trustee Fast (probable): number of things that will potentially influence the conversation around the budget, including the

[1:53:31] Trustee Fast (probable): ISL presentation and the policy statement work as well as the possible governance management review

[1:53:37] Trustee Fast (probable): but I find that hard to imagine how we might be making budget decisions when we've not had

[1:53:42] Trustee Fast (probable): an opportunity for consideration on how operationally we might implement any of the

[1:53:49] Trustee Fast (probable): recommendations but that would be something to consider and maybe there does need to be some

[1:53:54] Trustee Fast (probable): contingency in there so um i

[1:53:57] Trustee Fast: see the cao has his hand up

[1:53:59] Trustee Fast (probable): oh okay go ahead yeah a number of things

[1:54:02] Voice 5: uh chair luckham yeah i highly recommend you do not have a public evening session before

[1:54:08] Voice 5: trust council has talked about the governance review the sequence i think should be consideration

[1:54:18] Voice 5: consideration of the document by the elected officials and um discussion therein and then

[1:54:25] Voice 5: opportunities for um people to speak we don't know whether it will be in camera or out of camera

[1:54:33] Voice 5: um and so i would not recommend it being a monday or the week before um it's it's being

[1:54:42] Voice 5: received and discussed um so that's one consideration we will be on the road we have

[1:54:49] Voice 5: not done and i'm sure all the technology is the same but we have not done an evening session from

[1:54:54] Voice 5: the um the hotels and things um and provided that so we will look to see how um that would be

[1:55:05] Voice 5: provided for sure as you move forward um yeah maybe i'll get to comment at the end of

[1:55:14] Voice 5: this as you as you move into some specifics so

[1:55:19] Trustee Fast (probable): that's really good advice russ and but with

[1:55:23] Trustee Fast (probable): respect to delegations appreciate that uh completely um and then just i'm just going

[1:55:28] Trustee Fast (probable): to reflect that you know the uh evening session i certainly we would have to have somebody in

[1:55:34] Trustee Fast (probable): the meeting space i guess but we have conducted those sessions entirely remotely and whether or

[1:55:41] Trustee Fast (probable): not that opportunity exists or not would be a question so food for thought there so if i

[1:55:47] Trustee Fast (probable): just

[1:55:48] Trustee Fast (probable): follow my stream of thought about um sequence of events because it is critically important that the

[1:55:54] Trustee Fast (probable): sequence of events be correct so it becomes obvious that the the select committee uh consultants uh

[1:56:01] Trustee Fast (probable): the consultant's presentation is important that that happen in order to inform um all

[1:56:08] Trustee Fast (probable): all point like and trustees and so maybe indeed that needs to be shuffled over to the Tuesday in

[1:56:15] Trustee Fast (probable): order to support having a town hall delegations later if we're not going to do that on the

[1:56:20] Trustee Fast (probable): Wednesday but I'm completely conscious of and we haven't really touched on that is the financial

[1:56:26] Trustee Fast (probable): planning the budget conversation itself is likely to be quite in depth and although you know we've

[1:56:34] Trustee Fast (probable): been surprised in the past, but I suspect that it will be. And that may be that two hours on the

[1:56:40] Trustee Fast (probable): afternoon of, is it even two hours, an hour and a half on the afternoon of Wednesday, likely not

[1:56:48] Trustee Fast (probable): sufficient in order to be able to get to a place to allow the director of administrative services

[1:56:54] Trustee Fast (probable): to go away and prepare a revised budget for approval the following day. And so possibly

[1:57:03] Trustee Fast (probable): that select committee needs to be moved to the evening of the Tuesday. I do agree with the

[1:57:11] Trustee Fast (probable): trustee roundtable, maybe not entirely dismissing it, but historically that roundtable conversation,

[1:57:18] Trustee Fast (probable): that federation-wide conversation that was centric around planning work and thinking about work

[1:57:27] Trustee Fast (probable): that's happening in the federation actually typically happened on the last day afternoon.

[1:57:32] Trustee Fast (probable): And so I would suggest we maybe move that hour and a half trustee roundtable to the Thursday in the afternoon.

[1:57:42] Trustee Fast (probable): And then that would free up that space in there potentially for the select committee or for the consultants report.

[1:57:50] Trustee Fast (probable): And then I do want to hear the ISL presentation at some point. So maybe that would allow everything to be bumped up.

[1:57:55] Trustee Fast (probable): And then whether or not we did delegations after the governance presentation on the Tuesday and freed up all of the afternoon for the financial planning committee debate around any number of things associated with the work that's out there and then continued on.

[1:58:15] Trustee Fast (probable): And then indeed, maybe had the opportunity to move local planning sessions over, you know, somewhere else within the agenda. So those are my broad thoughts about wanting to manage this in a way that Trust Council is prepared to discuss the budget fully.

[1:58:36] Trustee Fast (probable): CAO, you have any additional remarks?

[1:58:38] Trustee Fast (probable): um

[1:58:40] Voice 5: the only remark i'd make is that i'm of the view that the governance report is focused

[1:58:45] Voice 5: on as it has been for the last period of time on governance issues um some fundamental issues

[1:58:52] Voice 5: on how we're delivering and how operation supports the governance function i would be surprised if

[1:59:00] Voice 5: there's this that if trust council then went from two hours later to allocating significant dollars

[1:59:08] Voice 5: to one version or another simply because these,

[1:59:15] Voice 5: unless they're very discrete items, it's hard to digest the report

[1:59:19] Voice 5: and get all that material and then without having reviewed

[1:59:23] Voice 5: the ripple effect of any given recommendation

[1:59:26] Voice 5: to make, you know, a significant dollar change.

[1:59:29] Voice 5: So I'm guessing that some contingency perhaps might be a concern,

[1:59:35] Voice 5: concern but i just don't know how you could possibly make significant budgetary or you could

[1:59:43] Voice 5: but whether trust council will get to a place where it's making significant budgetary changes

[1:59:47] Voice 5: associated with the outcomes of the report they heard an hour and a half before that's

[1:59:52] Voice 5: taken eight or ten months to generate and lots of significant thought yeah i agree

[2:00:00] Trustee Fast (probable): with that for sure um so there we have a picture which needs to be i think uh um resolved into

[2:00:12] Trustee Fast (probable): something that um i'm expecting that we want to publish this agenda shortly is that correct ceo

[2:00:18] Trustee Fast (probable): no they'll see it again correct

[2:00:20] Trustee Fast (probable): okay we'll

[2:00:22] Trustee Fast (probable): see it one more time okay that's great so uh i saw

[2:00:25] Trustee Fast (probable): i saw dan rogers hand up let's try and resolve this so

[2:00:29] Trustee Rogers: some direction then would be great yeah

[2:00:31] Trustee Rogers: so thanks and and thanks for all of your thoughts and so look my thinking is i agree with the i was

[2:00:42] Trustee Rogers: going to suggest the same thing with the chair we just move the round table to the thursday and if

[2:00:46] Trustee Rogers: it happens it happens and if it doesn't happen it doesn't happen and um you know it's sort of

[2:00:52] Trustee Rogers: funding sort of it's interesting and and informative to hear what's happening on other

[2:00:57] Trustee Rogers: islands but that's but we're going to hear that uh and we have two very and potentially three

[2:01:04] Trustee Rogers: very important pieces of business to do um i suggest we start with the governance

[2:01:11] Trustee Rogers: at the beginning of the meeting um that the the consultants report uh and we create as much time

[2:01:23] Trustee Rogers: as it's going to take i think we create the whole afternoon if we have to i have no idea what's in

[2:01:28] Trustee Rogers: it i think we'll have a better idea when we see when we all get a copy of it uh confidentially

[2:01:35] Trustee Rogers: at the end of next week but um we can at least have the conversation about it because i'm

[2:01:42] Trustee Rogers: fairly confident that um depending on what it says there are going to be discussions about

[2:01:48] Trustee Rogers: okay now what do we do with this um uh which is those aren't going to wait until june um you know

[2:01:57] Trustee Rogers: everybody the dynamic is not going to be the trustees are going to go oh great we've got it

[2:02:03] Trustee Rogers: let's put it on the agenda for june that's not going to be the dynamic and and uh and nor should

[2:02:08] Trustee Rogers: it be and so we need to create some time for that discussion to occur so frankly i think we should

[2:02:15] Trustee Rogers: to move almost everything that's currently

[2:02:18] Trustee Rogers: on the Tuesday afternoon into Wednesday morning

[2:02:27] Trustee Rogers: and go and ask staff to compress as much as we can.

[2:02:33] Trustee Rogers: I mean, I know that's challenging.

[2:02:36] Trustee Rogers: And certainly if we get finished the discussion

[2:02:38] Trustee Rogers: around the governance review piece,

[2:02:41] Trustee Rogers: but this has been the theme,

[2:02:42] Trustee Rogers: it's been one of the themes of this trust council,

[2:02:45] Trustee Rogers: solve this term and uh we have to give it it's an appropriate amount of space and we always

[2:02:51] Trustee Rogers: underestimate the amount of conversation and i'm as guilty of that as anybody so um so i would do

[2:02:57] Trustee Rogers: that uh and then i would create as much of the afternoon on wednesday for the budget conversation

[2:03:04] Trustee Rogers: as as as available and advise people that they should be prepared to stay because i think there

[2:03:10] Trustee Rogers: There are going to be some points of view that people will want to make some changes to the budget.

[2:03:18] Trustee Rogers: I know that there are some trustees that have already voiced that they can't support the budget the way it is.

[2:03:24] Trustee Rogers: And we haven't even received all of our public commentary.

[2:03:28] Trustee Rogers: And all of that may change all that.

[2:03:30] Trustee Rogers: So I think we should do that.

[2:03:33] Trustee Rogers: I'm of two minds about the Tuesday night thing.

[2:03:38] Trustee Rogers: And in one way, I'd like to.

[2:03:40] Trustee Rogers: It does make for a long day on the Tuesday into the evening, and I am inclined to think that perhaps the Tuesday evening, if we make it the public commentary delegation, that it be entirely virtual, with the exception that we always have an open space, so that we don't have the dynamic that the CAO warned us against the last time we did this.

[2:04:08] Trustee Rogers: that well what do you do do you gather trustees and what if they don't come and how do you know

[2:04:13] Trustee Rogers: you've got a quorum is we just say we're going to do that virtual um that portion virtual then

[2:04:20] Trustee Rogers: i you know and carmen's probably going oh can we do that when we made this an in-person meeting i'd

[2:04:25] Trustee Rogers: you know i i know that you know i think sometimes we make carmen head explode and and um and fair

[2:04:34] Trustee Rogers: Fair enough. But that's my thinking. I wasn't inclined to that, but I'm hearing the three of you all say that perhaps we need to have an evening session to ensure.

[2:04:45] Trustee Rogers: I'm going to guess that because potentially the governance review piece won't even be out in the public yet, it's going to be focused mostly on the budget anyway.

[2:04:58] Trustee Rogers: way um and and that's fair enough i guess we want a lot that let even though they've had plenty of

[2:05:05] Trustee Rogers: opportunity to make their points of views known uh we should uh hear their points of view in person

[2:05:10] Trustee Rogers: as well that's the whole portion so i'm inclined that way that then opens up the um that hour and

[2:05:19] Trustee Rogers: a half or that hour space on our two hour space on wednesday afternoon um if we do that but it

[2:05:27] Trustee Rogers: It does mean that the trustees that don't like evenings

[2:05:30] Trustee Rogers: and I'll put myself in that camp,

[2:05:33] Trustee Rogers: but I do a lot of evenings

[2:05:36] Trustee Rogers: that they're going to have to be prepared to do it

[2:05:41] Trustee Rogers: for Tuesday evening.

[2:05:42] Trustee Rogers: So those are my thoughts.

[2:05:45] Trustee Fast (probable): Thank you, Dan.

[2:05:47] Trustee Fast (probable): So I think I'm just going to try and create some focus

[2:05:51] Trustee Fast (probable): to get to some direction.

[2:05:52] Trustee Fast (probable): So I think I did hear about moving round table to Thursday,

[2:05:56] Trustee Fast (probable): moving the select committee and the consultants report to a first item or

[2:06:04] Trustee Fast (probable): priority item obviously we need to do some startup and stuff on the Tuesday

[2:06:08] Trustee Fast (probable): and possible support for an evening Tuesday delegations Town Hall so let us

[2:06:15] Trustee Fast (probable): continue on other vice chairs in support of those ideas or none I

[2:06:25] Trustee Fast: think we should

[2:06:25] Trustee Fast: if you don't mind I should I think we should be alert to the fact that we

[2:06:31] Trustee Fast: We still don't know, of course, what's going to happen with COVID and all those things.

[2:06:35] Trustee Fast: So this at least, well, we're going to need flexibility for around that, which I think we have in this hybrid format.

[2:06:50] Trustee Fast: And I think I like the suggestion of town hall and delegations coming in remotely.

[2:07:02] Trustee Fast: The reason is because people coming from everywhere into one big meeting space, it might be difficult to control the quality of the air and how much virus might be.

[2:07:19] Trustee Fast: I just think we need to keep everybody safe.

[2:07:22] Trustee Fast: I still would like people's comments on the idea of moving the ISL presentation to the Thursday as well to break up the three big topics.

[2:07:33] Trustee Fast: But otherwise, I'm okay with that.

[2:07:37] Trustee Fast (probable): Okay.

[2:07:38] Trustee Fast (probable): Okay. I see the CAO's hand up and possibly you could help us with the thought that you're going

[2:07:45] Trustee Fast (probable): through. My head is to provide us some speculative notion about what may or may not be happening with

[2:07:52] Trustee Fast (probable): provincial measures with respect to the COVID, because the writing on the wall to me seems like

[2:07:57] Trustee Fast (probable): there's going to be little or none as time marches on here, which may or may not be the right thing,

[2:08:03] Trustee Fast (probable): but that's beside the point it just opens up the door so over to you ceo for whatever you wanted

[2:08:08] Trustee Fast (probable): to say and whether you would like to remark on that as well yeah

[2:08:12] Voice 5: well at the end of this uh

[2:08:13] Voice 5: claire may wish to comment around whether or not the thursday works from a trust area services

[2:08:19] Voice 5: perspective you may want that prior to you know we've lined these up so they're pre-budget

[2:08:25] Voice 5: discussion for the most part um another point is that so far we do have to keep the consultant

[2:08:33] Voice 5: of mine to a to a degree we've we've shared over the last little bit that it would be on the

[2:08:38] Voice 5: wednesday thursday this is a change they are planning on flying in for it um and to be there

[2:08:45] Voice 5: live so i just want to um create the space to say well that we'd have to um i'd communicate with

[2:08:52] Voice 5: them and say uh how does that look for the tuesday and i can certainly do that following this meeting

[2:08:58] Voice 5: um and yeah with the summary of to move the round table to thursday start the governance on tuesday

[2:09:03] Voice 5: afternoon and have the delegations in the evening the one thing i'd say about i don't think it's

[2:09:09] Voice 5: it's possible to say that we're having an electronic

[2:09:14] Voice 5: delegation public comment i don't think that's i hate to say the word legal um there's something

[2:09:19] Voice 5: Nothing later on in your agenda, actually, from the assistant deputy minister that speaks to this.

[2:09:24] Voice 5: So we would have to provide a public gathering space.

[2:09:29] Voice 5: How much uptake there would be for that?

[2:09:32] Voice 5: I mean, I could probably just go down there and stand in the spot.

[2:09:36] Voice 5: There probably would be a lot of people in attendance there.

[2:09:39] Voice 5: But you never know how motivated people are these days.

[2:09:42] Voice 5: but I just wouldn't want you to go with the premise

[2:09:45] Voice 5: that we can have a fully electronic version.

[2:09:50] Trustee Fast: Point taken, thank you.

[2:09:53] Trustee Fast (probable): Well taken, yeah.

[2:09:54] Voice 5: So we can action these and bring these three items

[2:09:58] Voice 5: if you're in support and we can bring them back

[2:09:59] Voice 5: to your next meeting for approval.

[2:10:03] Trustee Fast (probable): Okay, Laura Patrick, do you want to chime in

[2:10:06] Trustee Fast (probable): on anything else at this time?

[2:10:07] Trustee Fast (probable): But that sort of sounds like some direction

[2:10:09] Trustee Fast (probable): towards a redrafted agenda

[2:10:11] Trustee Fast (probable): and we'll see that in the near future no

[2:10:15] Trustee Patrick: the only thing i wanted to point i think we're headed in

[2:10:17] Trustee Patrick: the direction we we need to um would be in regard to just the message that laurie will be putting

[2:10:24] Trustee Patrick: out through this or i i think you need to be very clear i think some of the deadlines need to be set

[2:10:29] Trustee Patrick: very clear because i know we we got very close to not having um you know or having too many people

[2:10:36] Trustee Patrick: not want to be there that you know the this first come first serve there's a deadline i think that

[2:10:41] Trustee Patrick: that needs to be made extremely clear so that there isn't the,

[2:10:46] Trustee Patrick: the ongoing, you know, drop-off of who's going to be in attendance.

[2:10:52] Voice 5: Well, that's a good discussion point that we could revisit.

[2:10:56] Voice 5: Laurie can't, you know, she just takes in the,

[2:11:01] Voice 5: the requests and sort of the last minute considerations.

[2:11:05] Voice 5: It's whether or not accommodation is made and bills paid for hotel

[2:11:13] Voice 5: hotel rooms that aren't used or food that's not used.

[2:11:18] Voice 5: We can total what those values are and trust counsel can discuss it or EC can

[2:11:24] Voice 5: discuss it.

[2:11:25] Voice 5: But Lori and her messaging says as much as she can reasonably say if you're

[2:11:35] Voice 5: following.

[2:11:36] Trustee Fast (probable): Yeah.

[2:11:37] Trustee Fast (probable): I don't think it's unreasonable to say, and correct me if I'm wrong,

[2:11:41] Trustee Fast (probable): that um we do make a financial commitment for your attendance and so um um we are looking for

[2:11:48] Trustee Fast (probable): a commitment um it's up to trustees to determine whether or not they want to respect that or not

[2:11:54] Trustee Fast (probable): and indeed adjustments can be made accordingly uh vice chair patrick or vice chair fast sorry

[2:12:02] Trustee Fast: uh thank you chair i'm i'm wondering if we have an estimate or a total of the um

[2:12:09] Trustee Fast: paid for but unused accommodations from the previous uh trust council meeting um if we have

[2:12:17] Trustee Fast: that number uh perhaps that could be communicated to trustees just to let them know that uh about

[2:12:24] Trustee Fast: the scale and um um that that we're paying attention you

[2:12:33] Voice 5: know uh thank you you know i

[2:12:36] Voice 5: I think initially if we're being more diligent here,

[2:12:40] Voice 5: I think just a firmer request

[2:12:43] Voice 5: as opposed to discreet accounting,

[2:12:47] Voice 5: I mean, would probably be a good start.

[2:12:53] Voice 5: And just requests from executive committee to be,

[2:12:57] Voice 5: that would be a good leverage moment

[2:12:59] Voice 5: if we could walk away from this with a request,

[2:13:01] Voice 5: Laurie, to put something,

[2:13:02] Voice 5: executive committee request that you um clearly define your interest as there are financial

[2:13:09] Voice 5: implications regarding x y and z for on the last minute cancellations uh because yeah if we do too

[2:13:16] Voice 5: much for a rendering you'd have to go back in time a fair amount it's been an ongoing issue of the

[2:13:20] Voice 5: trust um just due to all moving so many people with so many different locations oh sure and

[2:13:27] Trustee Fast: And there's airplanes that don't arrive and things like that, but because of weather.

[2:13:31] Trustee Fast: And I totally take that.

[2:13:33] Trustee Fast: I just wanted to put it out there as an idea.

[2:13:36] Trustee Fast: And maybe in the future, it will be worth thinking about.

[2:13:40] Trustee Fast: But I like your suggestion, CAO.

[2:13:41] Trustee Fast: Thank you.

[2:13:43] Trustee Fast (probable): And I'll just remark, I think that from my recollection is that the hotel was very, very generous.

[2:13:50] Trustee Fast (probable): And for which I will also say I'm grateful.

[2:13:53] Trustee Fast (probable): faithful. We can't count on that ongoing because everybody has bills to pay and the like. And

[2:13:59] Trustee Fast (probable): indeed, individuals' life circumstances change moment by moment as well. So I think let's just

[2:14:05] Trustee Fast (probable): message strong. And of course, the public wants to know that we're being fiscally responsible with

[2:14:10] Trustee Fast (probable): the money that we spend on their behalf. And so let's just be strong messaging. I think that's

[2:14:15] Trustee Fast (probable): the thing. Okay. Anything else? Otherwise, I think staff, CAO, you have enough to formulate a

[2:14:22] Trustee Fast (probable): diversion uh vice chair fast you have something else yeah

[2:14:28] Trustee Fast: i just haven't heard anybody uh respond

[2:14:30] Trustee Fast: at all to the idea of moving the um isl presentation to the thursday is that because

[2:14:36] Trustee Fast: nobody wants to do that or is that because we're talking about these other important things

[2:14:42] Trustee Fast (probable): oh yeah i don't i want to put that off until the end i think it's important to inform some

[2:14:50] Trustee Fast (probable): idea of where we're at and i think council does need to know so i would rather have it sooner

[2:14:54] Trustee Fast (probable): than later but um i think let's just see how this uh pans out and i think claire freder has jumped

[2:14:59] Trustee Fast (probable): in as a piece you

[2:15:02] Voice 12: know i've reached out to them to assess their availability but haven't heard back

[2:15:06] Voice 12: yet okay

[2:15:07] Trustee Fast (probable): okay i would rather

[2:15:09] Trustee Fast (probable): have it earlier than later go

[2:15:11] Voice 5: ahead uh mr chairs but the presentation

[2:15:14] Voice 5: The presentation itself I would think would be not an extensive review of the whole process, like the intention would be a half hour.

[2:15:23] Voice 5: Yeah, much like EC got at its last because we'll be underway at that point.

[2:15:29] Voice 5: Yes, but we'll underway. So, correct.

[2:15:32] Trustee Fast (probable): Well, it's not to say there's not an appetite to discuss it. So, fair enough.

[2:15:38] Trustee Fast (probable): Okay, well let's see how the agenda comes out is that all right with vice chairs. Okay.

[2:15:42] Trustee Fast (probable): Okay, and thank you for the thoughts, Vice Chair Fass.

[2:15:46] Trustee Fast (probable): So I think then that concludes

[2:15:48] Trustee Fast (probable): the three-day scheduled discussion.

[2:15:50] Trustee Fast (probable): Is there anything further with respect to planning?

[2:15:53] Trustee Fast (probable): We're obviously still early,

[2:15:55] Trustee Fast (probable): but is there anything further CAO

[2:15:57] Trustee Fast (probable): with respect to the council meeting?

[2:16:00] Voice 5: No,

[2:16:01] Trustee Fast (probable): not at this time.

[2:16:02] Voice 5: We're moving towards it.

[2:16:04] Voice 5: The only thing I would ask,

[2:16:05] Voice 5: if you don't mind,

[2:16:07] Voice 5: Chair Locke, is we have two or three items here,

[2:16:11] Voice 5: but uh 8231 which is the watershed security question yeah

[2:16:16] Trustee Fast: if

[2:16:17] Voice 5: if you would consider moving

[2:16:20] Voice 5: it up to now we have william with us who's on the road um right now i think and he's dialed in just

[2:16:28] Voice 5: in case you had any questions with that item and i don't know whether i don't think it's a

[2:16:32] Voice 5: heavy discussion item it might be um you might consider that then he can carry on with his day

[2:16:38] Voice 5: and you can make your determination so you should fit.

[2:16:42] Voice 5: Otherwise I can cover off for him later on the day.

[2:16:45] Trustee Fast (probable): Well, I think, thank you for that.

[2:16:47] Trustee Fast (probable): The moment is opportune.

[2:16:50] Trustee Fast (probable): We're at the executive committee initiated items.

[2:16:53] Trustee Fast (probable): Who's the last on that list?

[2:16:55] Trustee Fast (probable): And if there's no concern from the vice-chairs,

[2:16:57] Trustee Fast (probable): I would say let's promote him to this moment

[2:17:00] Trustee Fast (probable): and then we'll continue on with the rest of the discussion,

[2:17:03] Trustee Fast (probable): which is a discrete elements anyway.

[2:17:06] Trustee Fast (probable): Is that all right vice-chairs?

[2:17:07] Trustee Fast (probable): Yeah.

[2:17:07] Trustee Fast (probable): Yeah, so then indeed, William Shilpa, welcome,

[2:17:10] Trustee Fast (probable): and thank you for joining us remotely

[2:17:12] Trustee Fast (probable): to advise us on this request for formal comment

[2:17:16] Trustee Fast (probable): from Mellon's Trust on the Watershed Security Fund.

[2:17:18] Trustee Fast (probable): And shall I just turn that directly to William Shilpa, CEO?

[2:17:25] Voice 5: If

[2:17:26] Voice 7: he's there, this is

[2:17:30] Voice 5: his opportunity to speak to us.

[2:17:35] Voice 7: Maybe he

[2:17:35] Trustee Fast (probable): has to pull over or something.

[2:17:38] Oh,

[2:17:40] Voice 8: I see some, there he is.

[2:17:41] Voice 7: oh there he is

[2:17:42] Trustee Fast (probable): sorry

[2:17:43] Voice 8: i was just on the line with trustee dodds i was supposed to go to maine today

[2:17:47] Voice 8: but i we have delayed my site visit so sorry just making sure that she wasn't waiting for me which

[2:17:54] Voice 8: she wasn't so

[2:17:55] Voice 5: william he just wants a brief review of this and why it's important and they'll uh

[2:18:00] Voice 5: give it some consideration thanks for the report okay

[2:18:03] Voice 8: yeah well um thanks so much so water is life

[2:18:06] Voice 8: and our watersheds are the conveyor of that life

[2:18:10] Voice 8: to ecosystems and communities.

[2:18:14] Voice 8: And in the last year or so,

[2:18:17] Voice 8: there's been unprecedented impacts of climate

[2:18:21] Voice 8: and on our watersheds across the province.

[2:18:27] Voice 8: And there has been a steady and significant paradigm shift

[2:18:35] Voice 8: shift in the province on how water is researched and managed at the public and private sectors

[2:18:46] Voice 8: it started with the water sustainability act in 2016 and the government doubled down with

[2:18:54] Voice 8: the provincial governance act of 2019 i believe it came out which kind of does away with the

[2:19:02] Voice 8: professional reliance model and is now pushing towards a professional's following set guidance

[2:19:11] Voice 8: documents and frameworks and all of this needs money for it to happen and we've noticed on what

[2:19:19] Voice 8: happens with an underfunded initiative like the water sustainability act and and how difficult

[2:19:26] Voice 8: difficult it's been to implement that so uh through uh all of this work and then and then

[2:19:33] Voice 8: addressing the the climate uh emergency that's upon us that's happening at like right now on

[2:19:40] Voice 8: this day um that the province has uh developed a watershed security strategy and fund um I think

[2:19:49] Voice 8: the soft launch with of this was really the healthy Watersheds initiative which funded the

[2:19:55] Voice 8: island stress freshwater sustainability strategy that we are are just um completing and

[2:20:02] Voice 8: so island stress is is right in the in the flow of this water sustainability wave and so the

[2:20:09] Voice 8: province is seeking feedback and uh on their um policy paper and and i've put their engaged

[2:20:17] Voice 8: website there and you can go there and then all the links to all the documents are there as well

[2:20:22] Voice 8: and so there's certain um options and and objectives within the uh within the the

[2:20:32] Voice 8: document that can be commented on and for example i'm working with the manager of sustainability

[2:20:39] Voice 8: from engineers in geosciences bc because i sit on their sustainability committee and and i'm we're

[2:20:45] Voice 8: we're working together for a response from that association

[2:20:51] Voice 8: and it's more focused on the strategy itself,

[2:20:53] Voice 8: not so much on the funding.

[2:20:55] Voice 8: And I believe from the Islands Trust perspective,

[2:20:58] Voice 8: we can comment on how the strategy aligns

[2:21:00] Voice 8: with the Islands Trust Act and our policy statement.

[2:21:03] Voice 8: But I think what we really need to address

[2:21:06] Voice 8: is the fund part of it

[2:21:08] Voice 8: and how can the Watershed Security Fund

[2:21:14] Voice 8: continuously fund this work in the Islands Trust area,

[2:21:19] Voice 8: which would help us achieve our latter part of our object

[2:21:25] Voice 8: for the benefit of all British Columbians.

[2:21:27] Voice 8: And so this is a way for the Islands Trust

[2:21:30] Voice 8: to have a sustainable long-term funding approach

[2:21:34] Voice 8: that is not reliant on the taxation

[2:21:38] Voice 8: of the residents of the island's trust area and so that's going to take some time to dissect what

[2:21:45] Voice 8: that what that language might be what this rfd is asking for is a signal from the executive committee

[2:21:54] Voice 8: to for staff to undertake this work and then we would provide that response back to the

[2:22:00] Voice 8: the executive committee for their review.

[2:22:05] Voice 8: So chair Luckman, unless there's any,

[2:22:08] Voice 8: if there's other questions,

[2:22:09] Voice 8: I think I'll just leave it at that.

[2:22:10] Voice 8: It's pretty high level.

[2:22:12] Trustee Fast (probable): Thank you. That's a great overview.

[2:22:15] Trustee Fast (probable): And vice-chair, so the CEO has something to add

[2:22:19] Trustee Fast (probable): and then I'll go to the vice-chairs.

[2:22:20] Trustee Fast (probable): Well,

[2:22:20] Voice 5: could you just summarize William,

[2:22:22] Voice 5: just in a sentence what you're asking EC for?

[2:22:26] Voice 5: for and so it's a request to support the this program and the development of this fund well

[2:22:33] Voice 8: my recommendation in the rfd is for the ec to request staff to draft a formal comment with

[2:22:38] Voice 8: respect to this watershed security strategy and fund and so if staff gets that signal and that

[2:22:45] Voice 8: recommendation is then endorsed then staff will then provide this formal comment back to ec

[2:22:50] Voice 8: for review before the-

[2:22:52] Voice 8: Excellent, thank you.

[2:22:55] Trustee Fast (probable): Okay, Sue Ellen Fast.

[2:22:58] Trustee Fast: Thank you very much for that

[2:22:59] Trustee Fast: and for the implications part.

[2:23:02] Trustee Fast: I was wondering if it was going to come back

[2:23:04] Trustee Fast: to EC for review as well.

[2:23:07] Trustee Fast: So thanks for clarifying that.

[2:23:09] Trustee Fast: In the recommendation that's on the screen there,

[2:23:11] Trustee Fast: it says BC Watershed Security Fund.

[2:23:15] Trustee Fast: Assuming that this needs to say strategy and fund.

[2:23:19] Voice 8: yes i i noticed that mistake after uh i sent it to laurie that's

[2:23:24] Trustee Fast: okay that's just a typo i just

[2:23:25] Trustee Fast: wanted to be sure thank you i'm happy to make the motion

[2:23:29] Trustee Patrick: trustee patrick am i so is this intended to

[2:23:36] Trustee Patrick: be a staff comment on the fund or um endorsed by um the executive so that it's is it represents

[2:23:49] Trustee Patrick: I'm just is it political or staff is what I guess I'm trying to be asked in

[2:23:55] Voice 8: my understanding and

[2:23:56] Voice 8: perhaps you know Hudson Pillar can jump in here it would be a formal comment from Chair Lockham

[2:24:04] Voice 8: but it

[2:24:05] Voice 8: would be the

[2:24:05] Voice 5: organization requesting this not a staff to staff request exactly yeah

[2:24:11] Voice 5: All

[2:24:11] Trustee Patrick: right. Yeah, I mean, to me, the value we have to play here is the complexity of the system that we're in and make sure that the program and the fund that's being created catches, you know, appropriately catches us because we always tend to be missed.

[2:24:32] Trustee Patrick: you know islands let's put an addendum we forgot to mention islands trust you know that the islands

[2:24:38] Trustee Patrick: are you know such a unique and stressed um you know environment um you know so i think that's the

[2:24:45] Trustee Patrick: the role that we have to play here is to this whole you know vital crucial not just the islands

[2:24:52] Trustee Patrick: and the islands trust the comments we would have are pertinent to all the islands that are

[2:24:56] Trustee Patrick: so critical and very similar in their challenges thank

[2:25:03] Voice 8: you for that and um just to

[2:25:05] Voice 8: comment on that chair um if i may uh the islands trust uh provided significant comment in the um

[2:25:15] Voice 8: uh i forget what it was called the whatever the water plan was bc water plan before the water

[2:25:22] Voice 8: sustainability act and then had extensive comment on the water sustainability act as it was being

[2:25:29] Voice 8: drafted and um so the islands trust is implicitly mentioned in the act many times

[2:25:36] Voice 8: aside other local government um i mean it's it's not it's not directly related to the island's

[2:25:43] Voice 8: trust in some way but at least that that we were addressed and i think a lot of our comments went

[2:25:48] Voice 8: a long way i say the royal we i wasn't here at that time and so i just wanted to show you uh

[2:25:54] Voice 8: mentioned in the second paragraph here that uh a draft water security strategy will be released

[2:25:59] Voice 8: for second period of engagement in the fall of 2022 so this is the first round so i i agree

[2:26:05] Voice 8: with you trustee patrick that we can um present some more larger philosophical questions and

[2:26:11] Voice 8: and how the strategy should address the, you know, like the uniqueness of the islands.

[2:26:22] Voice 8: And then hopefully that gets embedded into the DNA of the strategy.

[2:26:26] Voice 8: And then the second period of engagement would probably be more of like the details of that

[2:26:31] Voice 8: and refining that, perhaps.

[2:26:32] Voice 8: I'm not sure.

[2:26:33] Voice 8: But that's how I think that it will be approached.

[2:26:36] Voice 8: That's how I read it.

[2:26:39] Trustee Rogers: Okay, Dan Rogers.

[2:26:43] Trustee Rogers: Thanks, Will.

[2:26:45] Trustee Rogers: And thanks for the work that you do

[2:26:47] Trustee Rogers: and all the folks you work with.

[2:26:50] Trustee Rogers: My question is a little bit more pragmatic.

[2:26:53] Trustee Rogers: As I read the report and had a look at the website

[2:26:59] Trustee Rogers: from the province, I'm just not clear.

[2:27:02] Trustee Rogers: One thing I'm not personally clear on,

[2:27:05] Trustee Rogers: and maybe others are, is how much of our staff resources

[2:27:11] Trustee Rogers: resources and how much uh we we'd have to put into a formal comment is I mean sometimes we do a

[2:27:19] Trustee Rogers: project like this and it's like all encompassing and we get uh in a whole bunch of stuff and think

[2:27:25] Trustee Rogers: it's set aside Etc when we do this sometimes it's it's a much more minor project I know you have a

[2:27:31] Trustee Rogers: bunch of other work on your agenda including rolling out the freshwater uh strategy in the

[2:27:37] Trustee Rogers: southern gulf islands and all the work that planner chadwick is doing and the work that you

[2:27:42] Trustee Rogers: have to work with at that so i just wanted to know what kind of an impact it would have on

[2:27:46] Trustee Rogers: other work that's going on the trust and what this looks like in terms of a time time commitment for

[2:27:53] Trustee Rogers: the trust in your mind and then maybe you don't know until you start just precisely but what are

[2:27:59] Trustee Rogers: you thinking uh

[2:28:01] Voice 8: sure so with uh engineers in judas and bc it was like um maybe i put in

[2:28:07] Voice 8: uh an hour of discussion with them uh then there was other elements that was involved and then

[2:28:13] Voice 8: drafted a two-pager and then i reviewed it so that went quite quickly um i think that

[2:28:22] Voice 8: perhaps this is a question more to director freighter i because i imagine like i can

[2:28:30] Voice 8: i can take the lead on it but it's going to take other staff to make sure that it's in

[2:28:34] Voice 8: the right language and i'm not sure those implications um for me i think that this is

[2:28:42] Voice 8: uh in line with the work that we're doing with the freshwater sustainability strategy and that's

[2:28:47] Voice 8: kind of cooled off for me um for the time being because the the work with a consultant has has

[2:28:54] Voice 8: slowed down to the point where now we're just like getting the document finalized and stuff so that's

[2:28:59] Voice 8: a lot of nurses time and so this would be part of that bucket so for me my time would be is is

[2:29:07] Voice 8: fairly allocated for this um i'm not sure i couldn't speak for for the others who would be

[2:29:13] Voice 8: involved in getting a letter to chair loco all

[2:29:17] Trustee Fast (probable): right um so maybe i'll go to claire and

[2:29:20] Trustee Fast (probable): i'll make a remark and maybe i will look for a motion uh

[2:29:25] Voice 12: so just in terms of producing advocacy

[2:29:27] Voice 12: letters it depends on the type of letter but if william is drafting it simply from trust area

[2:29:33] Voice 12: services we have i will review and edit it lisa wilcox generally reviews and edits as needed and

[2:29:40] Voice 12: then we provide it to the chair for comment incorporate any of those changes and then

[2:29:44] Voice 12: provide it to an administrative person to send out and post to the website.

[2:29:49] Voice 12: So all in all it's a couple of hours usually from Trust Area Services

[2:29:54] Voice 12: which you know we are fairly full but certainly could accommodate this as needed.

[2:30:00] Trustee Fast (probable): okay very good thank you director freighter and thank you william and i'm in support of this and

[2:30:05] Trustee Fast (probable): i think that it's important work i think that um we've successfully raised the profile of the

[2:30:10] Trustee Fast (probable): allen's trust um associated with grantors and funders and uh when you when you say uh william

[2:30:17] Trustee Fast (probable): that this is an opportunity to look for another source of revenue other than taxes that makes me

[2:30:22] Trustee Fast (probable): my heart sing because i know that that's what we've been successful at this last year or so and

[2:30:28] Trustee Fast (probable): And more success is going to help us with deferring, not incurring additional tax to our residents.

[2:30:38] Trustee Fast (probable): So thank you for that. And I look forward to seeing that letter and happy to support it alongside you.

[2:30:45] Trustee Fast (probable): Thank

[2:30:45] Voice 8: you, Chair. Just one last thing, Chair, just so you're aware of it.

[2:30:49] Voice 8: the written submission is should be submitted before march 18th 2022 and and that's open to

[2:30:58] Voice 8: to general public if if island trust needed an extension we we could probably get one but i i

[2:31:04] Voice 8: believe we have enough meetings of ec i know that trust council is mixed up in that um time frame

[2:31:10] Voice 8: but i just wanted to maybe that's more a question for lori than anything sure

[2:31:15] Trustee Fast (probable): well from the direction

[2:31:16] Trustee Fast (probable): perspective you see doesn't need to discuss it any further and so you get

[2:31:22] Trustee Fast (probable): the work done and we'll get it sent out so I would say it's in your hands at

[2:31:26] Trustee Fast (probable): this point okay yeah so trustee fast you want to make that motion I think I heard

[2:31:32] Trustee Fast (probable): you indicate that two

[2:31:33] Trustee Fast: questions first I'm one of them it sounds like chair

[2:31:36] Trustee Fast: Luckum that you're suggesting it this letter this comment would not come back

[2:31:41] Trustee Fast: to EC for review and that's fine with me now that I know it's going to be

[2:31:46] Trustee Fast: a letter from the chair um did you want it to come back to ec for review or follow the process that

[2:31:53] Trustee Fast: claire has outlined um

[2:31:56] Trustee Fast (probable): i think we'll follow the process players outlined um because indeed it

[2:32:00] Trustee Fast (probable): needs to be reviewed uh uh indeed absolutely by uh our intergovernmental liaison to be sure that the

[2:32:07] Trustee Fast (probable): language and stuff is correct there and then it would just proceed so if there's no concerns about

[2:32:12] Trustee Fast (probable): about that Laura Patrick I

[2:32:15] Trustee Patrick: I think we should bring it back to the executive would be my preference

[2:32:22] Trustee Fast: I'm hearing that there's a deadline um do we want to put into the motion in the form of a letter

[2:32:30] Trustee Fast: from the chair to make it clear um

[2:32:35] Trustee Fast (probable): you can formulate that motion accordingly and I guess

[2:32:38] Trustee Fast (probable): um if you want it brought back it would have to be our next executive meeting committee meeting

[2:32:43] Trustee Fast (probable): meeting which i believe well might be wrong about that date i'd have to pull up a calendar

[2:32:49] Trustee Fast (probable): in order to meet williams deadlines there which i think you said was march 18th yes so there's

[2:32:56] Trustee Fast (probable): actually plenty of time um so i don't have any objection to that so you want to craft a motion

[2:33:01] Trustee Fast (probable): there and just add bring it back to ec for signature by the chair or something like that

[2:33:07] Trustee Fast: sure i would like to move that the executive committee request staff to draft a formal

[2:33:13] Trustee Fast: comment in the form of a letter from the chair with respect to the british columbia watershed

[2:33:20] Trustee Fast: security strategy and fund uh to be reviewed uh at executive committee for the signature

[2:33:32] Trustee Fast: of the chair maybe

[2:33:36] Voice 8: the next meeting chair um just a friendly amendment and i know i'm going back on

[2:33:42] Voice 8: my wording i'm just on the website now and it's not it's not particularly a comment it's feedback

[2:33:47] Voice 8: and I just wonder if we should make that change.

[2:33:49] Trustee Fast: I would like to change the word comment to feedback

[2:33:51] Trustee Fast: in my draft motion.

[2:33:53] Trustee Fast (probable): Thank you.

[2:33:54] Trustee Fast (probable): Do I have a seconder for that motion?

[2:33:56] Trustee Fast (probable): And Laurie, do you have that captured?

[2:33:58] Trustee Fast (probable): Do you want to toss it up on the screen or?

[2:34:01] Voice 6: I do have it captured.

[2:34:06] Voice 15: It'll take just a minute.

[2:34:08] Voice 15: I'm on a different screen right now.

[2:34:10] Voice 7: That's fine.

[2:34:43] Voice 7: There we go.

[2:34:44] Voice 7: Thank you, Laurie.

[2:34:46] Trustee Fast (probable): So it's the mover and did I ask for a seconder here?

[2:34:51] Trustee Fast (probable): Satisfied with that.

[2:34:52] Trustee Fast (probable): I'll ask for a second, seconded by Trustee Patrick.

[2:34:55] Trustee Fast (probable): Thank you.

[2:34:56] Trustee Fast (probable): So then if there's any, no further discussion,

[2:34:59] Trustee Fast (probable): I'll call the vote.

[2:35:00] Trustee Fast (probable): All those in favor?

[2:35:02] Trustee Fast (probable): And that carries.

[2:35:03] Trustee Fast (probable): There you go, William.

[2:35:04] Trustee Fast (probable): Thank you very much for joining us today

[2:35:05] Trustee Fast (probable): and thank you for all the good work you do.

[2:35:07] Trustee Fast (probable): Great, thank you so much, Chair.

[2:35:09] Trustee Fast (probable): Have a great meeting.

[2:35:10] Trustee Fast (probable): We will.

[2:35:12] Trustee Fast (probable): All right, so 1137.

[2:35:15] Trustee Fast (probable): So let's keep going through till our noon break

[2:35:19] Trustee Fast (probable): and we'll see where we're at.

[2:35:24] Trustee Fast (probable): yeah the list here so uh let's go to 8.2.1.1 with this northern local trust committee request for

[2:35:32] Trustee Fast (probable): administrative support for electronic meetings briefing and i do believe this is david marler

[2:35:36] Trustee Fast (probable): is going to uh take this one

[2:35:39] Trustee Fast (probable): right mr

[2:35:41] Voice 5: chair uh apologies um maybe you've got a different

[2:35:47] Voice 5: determination but i think we have eight one two one which is the um policy statement engagement

[2:35:54] Voice 5: update report next on the agenda by all means

[2:35:57] Trustee Fast (probable): i see you're absolutely right for some reason i

[2:36:01] Trustee Fast (probable): jumped ahead there um but no you're absolutely right 8.1.2.1 is indeed the policy statement

[2:36:06] Trustee Fast (probable): engagement timeline update and um is that director freighter is going to carry that i hope so

[2:36:13] Trustee Fast (probable): okay

[2:36:14] Trustee Fast (probable): Okay, let's go, Director Fraser.

[2:36:17] Voice 12: Okay, thank you, Chair Leckham.

[2:36:19] Voice 12: And I'll note that our senior policy advisor,

[2:36:21] Voice 12: Delaney Hippla is here as well for support as needed.

[2:36:25] Voice 12: Certainly, given what's been going on,

[2:36:27] Voice 12: she's certainly more familiar with the details.

[2:36:29] Voice 12: We may turn to her if there's questions.

[2:36:31] Voice 12: This briefing is being brought to you to give you an update

[2:36:35] Voice 12: with regard to the proposed timeline

[2:36:37] Voice 12: for the phase three public engagement around Islands 2050

[2:36:41] Voice 12: 50 and the policy statement amendment project we've just suggested working with the consultants

[2:36:48] Voice 12: some tweaks to the timeline that was proposed at your last meeting essentially responding to your

[2:36:54] Voice 12: feedback around potentially lengthening the engagement into April which you'll see there

[2:36:58] Voice 12: also you'll note we have focus groups slightly later in the project timeline to allow for some

[2:37:07] Voice 12: more preparation for focus group work and to allow us to offer the, what we call it now,

[2:37:12] Voice 12: essentially the information session ahead of offering the focus groups. So I wanted to bring

[2:37:17] Voice 12: this here for you to let you know what we're planning. We are continuing, as I said, we've

[2:37:21] Voice 12: just brought on someone to assist with the communication elements associated with this

[2:37:25] Voice 12: and hope to provide information to community possibly as early as next week, if we can pull

[2:37:30] Voice 12: it off. We're about, we're working towards updating the website and preparing other

[2:37:35] Voice 12: communication materials to let community know what's happening um so with that maybe i'll just

[2:37:40] Voice 12: leave it at that um and invite questions and as i noted um delaney's here to support um the

[2:37:46] Voice 12: discussion okay

[2:37:49] Trustee Fast (probable): very good thank you delaney for joining us so um questions for the director or

[2:37:55] Trustee Fast (probable): delaney um on this uh briefing uh trustee patrick um

[2:38:00] Trustee Patrick: how soon will uh is advertising i guess on

[2:38:04] Trustee Patrick: on schedule it looks like it would be week two of February that we're going to start getting out

[2:38:08] Trustee Patrick: in the public this is coming that's

[2:38:11] Voice 12: our hope um we are somewhat delayed in booking the in-person

[2:38:14] Voice 12: venues um just given some uncertainties around COVID and gatherings so we may um we've just

[2:38:20] Voice 12: been discussing we may push out advertising that doesn't include the in-person venues and then have

[2:38:24] Voice 12: to um promote those in a different way so that's just been an active conversation but yes we are

[2:38:30] Voice 12: looking towards trying to get out those advertisements as soon as possible

[2:38:33] Voice 12: well

[2:38:34] Voice 6: um

[2:38:35] Trustee Patrick: i think there's some misunderstanding circulating out there that the the motion that

[2:38:42] Trustee Patrick: was made to have the trust programs committee you know kind of look at the structure or look at

[2:38:48] Trustee Patrick: whatever whatever that motion was exactly it somehow has translated to that it's the that

[2:38:53] Trustee Patrick: the trust policy statement is being rewritten um so just to be so you should be aware that that

[2:38:59] Trustee Patrick: message is circulating out there. I've been doing my best to correct that no, that it's not, but

[2:39:05] Trustee Patrick: these things get out there. The other question I have is on the focus groups. Will they be thematic

[2:39:13] Trustee Patrick: approached? No,

[2:39:17] Voice 12: at this time we're anticipating that all focus groups will have the same questions,

[2:39:22] Voice 12: but certainly we want to ensure that all participants come from a broad range

[2:39:25] Voice 12: of sectors and backgrounds okay

[2:39:28] Voice 6: uh

[2:39:31] Voice 7: vice chair fast

[2:39:33] Trustee Fast: thank you i'm wondering about the info

[2:39:37] Trustee Fast: session that you referred to i just don't see it on the uh those words yes

[2:39:43] Voice 12: can you tell me what

[2:39:45] Voice 12: let me find that and maybe delaney can jump in here yeah

[2:39:48] Voice 11: that's the virtual session with live

[2:39:51] Voice 11: q a um which is going to be quite similar in format to the virtual open house we held last

[2:39:57] Voice 11: year. So it'll be an info session, a combination of elected officials and staff, and then a live

[2:40:03] Voice 11: Q&A. Thank you.

[2:40:08] Voice 7: Okay. Anything further? Okay.

[2:40:23] Trustee Fast (probable): Yeah, well, it is what it is. And it's an awful

[2:40:27] Trustee Fast (probable): lot is riding on this. And it looks extremely well thought out. And we'll see how it unfolds.

[2:40:35] Trustee Fast (probable): and it's about to begin so thank you to you and the team and the consultant for the work oh i see

[2:40:40] Trustee Patrick: sorry one more question i i think what would be helpful in this um because i you know i look at

[2:40:47] Trustee Patrick: the budget survey and the water um webinar or not budgets the web the serve the budget survey

[2:40:54] Trustee Patrick: or not webinar and now we've got the water webinar coming um i think it would i hope or

[2:41:00] Trustee Patrick: or assume you will be having some sort of communications with all trustees so

[2:41:06] Trustee Patrick: that they're aware of what's coming and that they can help, you know,

[2:41:09] Trustee Patrick: promote attendance and so forth at these events.

[2:41:13] Voice 12: Yes, we have a message to trustees that hopefully will go maybe as early as

[2:41:17] Voice 12: today, if not tomorrow, I think. Delaney, correct?

[2:41:20] Voice 11: Yeah. By

[2:41:20] Voice 12: the end of this week,

[2:41:21] Voice 11: we'll be sending a message to trustees with the latest version of the

[2:41:26] Voice 11: the engagement plan, the timeline,

[2:41:28] Voice 11: and hopefully by then our web updates will be live as well.

[2:41:32] Voice 11: And so we can point all the trustees to the latest messaging.

[2:41:40] Trustee Rogers: Okay, brilliant.

[2:41:41] Voice 7: Dan Rogers.

[2:41:42] Trustee Rogers: So I'll weigh in here.

[2:41:43] Trustee Rogers: So the question that I see asked a fair amount is,

[2:41:48] Trustee Rogers: and I'm wondering what the answer is

[2:41:50] Trustee Rogers: and what you're doing with it,

[2:41:52] Trustee Rogers: is what document are people commenting on?

[2:41:58] Trustee Rogers: and uh i mean i think i know the answer but i'm interested to hear what answer you've developed

[2:42:04] Trustee Rogers: to that question yeah

[2:42:07] Voice 11: so we are um this engagement process is on the drafting policy statement that

[2:42:13] Voice 11: was received by trust council in july uh we're not making any further changes on or recommending that

[2:42:19] Voice 11: trust council makes any further changes until we hear all the streams of input and from this round

[2:42:24] Voice 11: of engagement so we are engaging on the current draft and ISL is preparing the questions for the

[2:42:33] Voice 11: survey and focus groups to elicit feedback on those draft amendments and after that we'll then

[2:42:39] Voice 11: collate that feedback and present recommendations to trust council for further amendments based on

[2:42:46] Voice 11: that feedback for consideration before first reading.

[2:42:50] Trustee Rogers: Thank you and I so yeah I'm guessing

[2:42:53] Trustee Rogers: you're going to hopefully part of the communication strategy is to address that because i see that out

[2:42:59] Trustee Rogers: there uh you know often enough that it makes me wonder what kind of message where the messaging

[2:43:07] Trustee Rogers: went awry so about what it is

[2:43:10] Trustee Rogers: we're working on

[2:43:11] Voice 12: if i can ask what do they think we're engaging on if

[2:43:14] Voice 12: not the draft i

[2:43:15] Trustee Rogers: there are people that say i guess we're starting all over again are we do are we

[2:43:21] Trustee Rogers: going to rewrite you know we're going back to scratch what you know how can we be how can we

[2:43:28] Trustee Rogers: engaging on something that is clear anyway i mean you've seen as much of this commentary as i have

[2:43:34] Trustee Rogers: but that's the sort of i i see that and i wonder how people come to that conclusion but but but

[2:43:43] Trustee Rogers: they have rightly or you

[2:43:45] Trustee Rogers: know wrongly and somewhere along the line whatever happened in

[2:43:48] Trustee Rogers: july and what trust council did in september in terms of messaging how to move forward and what

[2:43:54] Trustee Rogers: and how trust programs committee is working with this right now given that you know we're getting

[2:43:59] Trustee Rogers: feedback from others that's that's created a little bit of confu confusion in the minds of

[2:44:06] Trustee Rogers: some folks i think exactly what what uh delaney just laid out um that's what we're engaging on

[2:44:15] Trustee Rogers: on that we're taking this document out as a draft document.

[2:44:20] Trustee Rogers: Anyway, thank you.

[2:44:21] Voice 11: Thanks for that feedback, Trustee Rogers.

[2:44:23] Voice 11: We're trying to make sure that that messaging

[2:44:25] Voice 11: is very clear in our upcoming communication.

[2:44:34] Trustee Fast (probable): Yeah, you wanna be blunt, I think this is it.

[2:44:38] Trustee Fast (probable): There's no other document.

[2:44:40] Trustee Fast (probable): This is the one that we want your comments on.

[2:44:42] Trustee Fast (probable): So that's great.

[2:44:44] Trustee Fast (probable): Trustee Patrick.

[2:44:45] Trustee Patrick: I think the nuance though is we're not saying

[2:44:49] Trustee Patrick: we're selling this and i think that's that's where the public so i think that's got to be a

[2:44:53] Trustee Patrick: this is the base of the conversation but it's not a hey you know do you like it or not this is let's

[2:45:00] Trustee Patrick: let's end up with something that's better at the end of the day that's right yeah yeah

[2:45:05] Trustee Fast (probable): and i'm just

[2:45:07] Trustee Fast (probable): you know we've got communications experts here right that i'm assuming that the language is

[2:45:11] Trustee Fast (probable): hey before we rewrite this or whatever it is that you want to say uh provide your feedback and this

[2:45:18] Trustee Fast (probable): This is the starting point and all the comments we've received so far, et cetera, et cetera.

[2:45:26] Trustee Fast (probable): But you guys are the experts in that, not me.

[2:45:29] Trustee Fast (probable): Is there any further discussion or questions on this?

[2:45:32] Trustee Fast (probable): Exciting work.

[2:45:34] Trustee Fast (probable): Okay.

[2:45:34] Trustee Fast (probable): Thank you.

[2:45:36] Trustee Fast (probable): So let us move along then.

[2:45:37] Trustee Fast (probable): So now I do believe we're going to move to Northern Local Trust Committee request for administrative support.

[2:45:44] Trustee Fast (probable): Thank you, Delaney.

[2:45:45] Trustee Fast (probable): Thank you, Claire.

[2:45:46] Trustee Fast (probable): Mr. Chairman.

[2:45:47] Trustee Fast (probable): Yes, sir.

[2:45:48] Trustee Fast (probable): I'd just like to

[2:45:49] Trustee Fast (probable): do a brief introduction

[2:45:50] Voice 5: to this topic.

[2:45:54] Voice 5: So I think we're at a moment in time here.

[2:45:57] Voice 5: We've got probably with regards to electronic meetings and the ensuing discussion,

[2:46:01] Voice 5: about five topics to deal with in the next period of time,

[2:46:04] Voice 5: some of which are on the screen right now.

[2:46:08] Voice 5: And those would be, so I just wanted to make sure that we do this in a way that we can,

[2:46:13] Voice 5: or they can inform each other of these discussions.

[2:46:16] Voice 5: The first is an update where we are in terms of how we're delivering the service.

[2:46:20] Voice 5: The second is indeed this report, the Northern Local Trust Committee's request for admin support

[2:46:26] Voice 5: and how that should move forward or not.

[2:46:30] Voice 5: Requests from the Gabriela LTC, which is coming up following, for support for its meeting.

[2:46:40] Voice 5: Addressing the difference between the Omicron period, which we'll call where we are right now,

[2:46:46] Voice 5: and some future time and as well as the APC meeting.

[2:46:49] Voice 5: So all of those are somewhat related

[2:46:51] Voice 5: to the electronic meetings piece.

[2:46:53] Voice 5: I thank Trustee Rogers for his review

[2:46:55] Voice 5: of the schedule of events

[2:46:58] Voice 5: of the reports that have come forward

[2:47:01] Voice 5: where we're slightly out of sequence here.

[2:47:04] Voice 5: But I think that we can readily speak

[2:47:07] Voice 5: to all those pieces as we go forward.

[2:47:09] Voice 5: And I'll pop in

[2:47:10] Voice 5: on this one.

[2:47:11] Voice 5: David will take it away,

[2:47:12] Voice 5: but I'll pop in as needed just to be helpful.

[2:47:14] Voice 5: Okay,

[2:47:16] Trustee Fast (probable): thank you, CEO Hotzpiller. David Myler, over to you.

[2:47:20] Voice 10: Okay, thank you. Yeah, so this report is just to provide the resolutions from the trust

[2:47:29] Voice 10: committees in the northern region to executive, just in a coordinated way, rather than coming

[2:47:36] Voice 10: to you separately. I also provide in the background a little bit of a narrative as to how we got

[2:47:45] Voice 10: out here and why these particular resolutions are coming forward from the north but you're not

[2:47:52] Voice 10: and this question was not asked in the south because we didn't have the um what's the word for

[2:47:59] Voice 10: it the concern from the community uh the same as we're hearing in the north so the resolutions are

[2:48:06] Voice 10: listed here they're on page 99 so i'm not going to speak to those um the ceo comments in this

[2:48:14] Voice 10: briefing at bottom of page 99 which I fully support and then at the bottom under follow-up

[2:48:22] Voice 10: recommendation is to forward the briefing to the financial planning committee for their consideration

[2:48:27] Voice 10: and then or any further communications directed by the executive committee

[2:48:32] Voice 10: and I think trustee Raju has raised some concern I'm not sure if it's in this report or something

[2:48:38] Voice 10: something else that something was mischaracterized.

[2:48:42] Voice 10: So if there is something like that,

[2:48:44] Voice 10: definitely ready to correct the report

[2:48:47] Voice 10: before it goes to the FPC.

[2:48:49] Voice 10: So anyway, this is here.

[2:48:51] Voice 10: It was just to try and get this to you

[2:48:54] Voice 10: in a coordinated way and a little bit of understanding

[2:48:57] Voice 10: as to why it's here.

[2:48:59] Voice 10: Mr. Chair.

[2:49:02] Voice 5: Yeah, so thanks, David,

[2:49:05] Voice 10: but I

[2:49:05] Voice 5: want to more forcefully speak, I think,

[2:49:07] Voice 5: on where we're at here appreciate the and uh i'm not going to say it's tenuous but what where we're

[2:49:15] Voice 5: ending up is half of the local trust committees have made a comment on getting additional resources

[2:49:20] Voice 5: associated with that function if that's a general wish out there that's great i do want to point out

[2:49:25] Voice 5: that we have not done a survey across all of the islands trust to talk about all the other local

[2:49:30] Voice 5: trust committees so they haven't had that opportunity to weigh into that question so i'd

[2:49:35] Voice 5: be concerned if these just appear during a budget discussion um when we've already gone out and

[2:49:41] Voice 5: consulted on the budget uh the one fte um was not in september but in june um and that was the

[2:49:49] Voice 5: consideration that was provided to trust council not only the the fte but also the associated

[2:49:55] Voice 5: hardware that would be needed to undertake the fully integrated hybrid zoom everyone's using

[2:50:02] Voice 5: everything all the time version. As is noted, Trust Council did not feel like it wanted to go

[2:50:09] Voice 5: in that direction at that time. We needed to do something right away because the state of local

[2:50:16] Voice 5: emergency was ending and we needed to provide public meetings. And we've adopted this interim

[2:50:22] Voice 5: step. So with this and this report right here, I'm trying to address the gap between

[2:50:29] Voice 5: between two things.

[2:50:31] Voice 5: One, the technology and almost the requests have changed

[2:50:37] Voice 5: regarding the one FTE,

[2:50:38] Voice 5: not to say

[2:50:39] Voice 5: one FTE wouldn't be very helpful.

[2:50:41] Voice 5: And if that's where trust council goes, that's fine.

[2:50:44] Voice 5: But this is not a request of trust council at this time

[2:50:48] Voice 5: to provide an FTE and to insert this

[2:50:52] Voice 5: into the budget process.

[2:50:55] Voice 5: So we prefer to conclude our work,

[2:50:58] Voice 5: look at the options we're more informed and we've also had in between time the challenges associated

[2:51:07] Voice 5: with this retreat to the safety plan era but without the protections of the local state of

[2:51:13] Voice 5: emergency so by this report we're trying to avoid a discussion that might not be fruitful or at

[2:51:24] Voice 5: at least prepare for a discussion

[2:51:25] Voice 5: that may or may not be fruitful at trust council.

[2:51:28] Voice 5: That being said, if trustees come to the meeting and go,

[2:51:31] Voice 5: this has got to change,

[2:51:32] Voice 5: we have to do something differently

[2:51:33] Voice 5: and here's the resources to do it, that can happen.

[2:51:36] Voice 5: But I just wanted to rationalize

[2:51:39] Voice 5: these various resolutions right now

[2:51:40] Voice 5: and have that discussion.

[2:51:45] Trustee Fast (probable): Okay, so the advice here then, David,

[2:51:48] Trustee Fast (probable): is to forward this briefing to the committee.

[2:51:53] Trustee Fast (probable): That's right.

[2:51:54] Voice 7: Right.

[2:51:57] Trustee Fast (probable): Dan Rogers hand us up and then Vice Chair Fast.

[2:52:05] Trustee Rogers: So here's the challenge.

[2:52:09] Trustee Rogers: There's a reason why you're seeing all of these motions

[2:52:13] Trustee Rogers: come from the Northern region is because

[2:52:20] Trustee Rogers: the messaging to the Northern trustees

[2:52:27] Trustee Rogers: has been quite different than it has been to the Southern trustees.

[2:52:34] Trustee Rogers: There have been no direct messaging to Southern trustees that,

[2:52:42] Trustee Rogers: you know what, you're not going to be able to have an interactive electronic meeting.

[2:52:50] Trustee Rogers: Now, that may be happening internally, but it certainly did not happen externally.

[2:52:54] Trustee Rogers: And it happened directly to all of the northern local trust committees that, you know what, we're not going to be able to do this.

[2:53:06] Trustee Rogers: And trustees went, that's not going to work because we can't conduct our business in the absence.

[2:53:17] Trustee Rogers: If we can't do it in person and tell people they can come and talk to us in person.

[2:53:21] Trustee Rogers: and we need to have an electronic meeting,

[2:53:27] Trustee Rogers: but they can't communicate with us,

[2:53:30] Trustee Rogers: then we are extremely uncomfortable

[2:53:32] Trustee Rogers: in having our public meetings

[2:53:34] Trustee Rogers: without that kind of interaction

[2:53:36] Trustee Rogers: and having the people being able to comment.

[2:53:40] Trustee Rogers: And we talked about it at some length

[2:53:44] Trustee Rogers: on the Gabriola meeting,

[2:53:45] Trustee Rogers: and we talked about trying to utilize

[2:53:48] Trustee Rogers: our own communication budget

[2:53:50] Trustee Rogers: is to have someone to be able to do this function and we're told that really wouldn't work

[2:53:56] Trustee Rogers: because of the sourcing of people and all of those things and so it felt to me like

[2:54:03] Trustee Rogers: we weren't that here was the problem because remember and I want to make this clear I made

[2:54:09] Trustee Rogers: this clear in my email last night you know we created the the vice chair model on in the context

[2:54:16] Trustee Rogers: of going back to in-person meetings

[2:54:20] Trustee Rogers: because the public health order was ending.

[2:54:24] Trustee Rogers: That's why we all have suitcases full of equipment

[2:54:27] Trustee Rogers: to carry around with us because we were doing that.

[2:54:29] Trustee Rogers: And I know there was still some work

[2:54:31] Trustee Rogers: that particularly Mark was doing in the background

[2:54:33] Trustee Rogers: to make it happen.

[2:54:35] Trustee Rogers: And I'm sure that that was a strain,

[2:54:37] Trustee Rogers: but that was the context in which we did that,

[2:54:40] Trustee Rogers: knowing that people could come to public meetings

[2:54:42] Trustee Rogers: and talk to us if they wanted to be engaged

[2:54:46] Trustee Rogers: in town hall or comment on on applications or or be a delegation that could come and well

[2:54:54] Trustee Rogers: delegations could come in electronically but now we're back into not having public and and so it's

[2:55:00] Trustee Rogers: two things it's one is the uncomfortableness of not being able to have or the discomfort with

[2:55:06] Trustee Rogers: having public meetings without public engagement but it's the second thing is is the dichotomy

[2:55:11] Trustee Rogers: between the messaging that was happening between the southern local trust committees where that

[2:55:18] Trustee Rogers: message hasn't been given directly and the northern offices that's why you're seeing all

[2:55:23] Trustee Rogers: these motions come from there plus that the third thing is this is already on the FPC agenda for

[2:55:28] Trustee Rogers: the meeting in February because Hornby I think it was it was either Hornby or Denton I don't

[2:55:34] Trustee Rogers: remember which got it to them before the last meeting and Vice Chair Fast flagged it that there

[2:55:41] Trustee Rogers: was an issue and it seems to me that it's incumbent on this group the executive committee

[2:55:47] Trustee Rogers: to sort of say you know here's the plan for the next two months while we go until we can fall back

[2:55:56] Trustee Rogers: into the in-person meetings when we can revert to the plan that was put in place in october

[2:56:02] Trustee Rogers: september october um because we need to get through this time period and i and that's why

[2:56:08] Trustee Rogers: why this concern is being raised.

[2:56:10] Trustee Rogers: So I just wanted to be clear about why this is being raised

[2:56:15] Trustee Rogers: and why Gabriel has raised it.

[2:56:17] Trustee Rogers: We've got a meeting on March the 3rd.

[2:56:20] Trustee Rogers: I don't know what's going to happen

[2:56:21] Trustee Rogers: if the trustee is going to decide

[2:56:22] Trustee Rogers: if we can't function as an open,

[2:56:29] Trustee Rogers: inclusive public commentary period.

[2:56:32] Trustee Rogers: So anyway, that's the concern that I have with this.

[2:56:38] Trustee Rogers: this it's not so much whether we should or should not throw this into the budget that was one

[2:56:44] Trustee Rogers: solution that was suggested by a staff report in the north and that's why it's showing up here but

[2:56:49] Trustee Rogers: yeah and

[2:56:50] Trustee Rogers: you'll note that a number of the motions modified that to say come up with some other

[2:56:55] Trustee Rogers: solution yeah

[2:56:57] Voice 7: somebody

[2:56:59] Trustee Fast (probable): is that ceo hudson phil you want to chime in there or some uh i've got

[2:57:03] Voice 5: lots of

[2:57:04] Voice 5: great chiming in to do in a moment once all all of the vice chairs have spoken because

[2:57:09] Voice 5: because I do have some potential solutions for us here.

[2:57:12] Voice 5: Oh, great. Okay.

[2:57:14] Trustee Fast (probable): So then let's continue on then vice-chairs,

[2:57:16] Trustee Fast (probable): I think fast and then Patrick.

[2:57:19] Trustee Fast: Sure. Thank you, Chair.

[2:57:22] Trustee Fast: Yes, it was Denman who I think was first out of the gate

[2:57:26] Trustee Fast: making that recommendation.

[2:57:27] Trustee Fast: So I did speak up at financial planning committee

[2:57:30] Trustee Fast: that it was coming.

[2:57:32] Trustee Fast: We didn't have anything ready.

[2:57:36] Trustee Fast: The timing was too tight.

[2:57:38] Trustee Fast: I mean, I think we, thank you, Dan, for describing the situation we're in.

[2:57:49] Trustee Fast: Maybe we as vice chairs could do it all, film and record and run the technology, the hardware, the cameras and the mics,

[2:58:01] Trustee Fast: and uh and also um allow public participation which i think we really need to happen through

[2:58:10] Trustee Fast: zoom uh where available and when available because it isn't always and um especially on

[2:58:17] Trustee Fast: maybe especially on the remote northern islands i don't know um but i uh i think um

[2:58:24] Trustee Fast: uh even i who've got i mean i do have tons of experience with this maybe i could do it

[2:58:30] Trustee Fast: but I can't help people who are emailing me to find out how they can connect to the Zoom meeting

[2:58:39] Trustee Fast: while I'm trying to run the meeting. I mean, I think there's limitations. And, and I don't know.

[2:58:46] Trustee Fast: And that's just, maybe that's just me. Anyway, I think, although you normally I'm very confident

[2:58:53] Trustee Fast: and how i can handle these things um i i wanted to put forward the idea of uh rather than from this

[2:59:01] Trustee Fast: um budget here's another possibility as a bowen island municipality we received a chunk of uh

[2:59:12] Trustee Fast: over a million dollars from the province to do to help with covid and uh i'm not sure why the

[2:59:19] Trustee Fast: Islands Trust didn't and I wonder about other regional districts surely everybody's having

[2:59:24] Trustee Fast: these same issues and I'm wondering why there isn't more support for small local governments who

[2:59:33] Trustee Fast: can't be as flexible with their spaces and their staff for example in terms of opening up a

[2:59:44] Trustee Fast: different room or uh having um staff be in the room uh of an evening when all the council is

[2:59:54] Trustee Fast: meeting remotely anyway i just uh i'm i'm surprised that there

[3:00:00] Trustee Fast: there hasn't been support from the province

[3:00:03] Trustee Fast: for smaller local governments like ours

[3:00:05] Trustee Fast: to cope with COVID.

[3:00:07] Trustee Fast: And I'm wondering if the CAO has any hints

[3:00:12] Trustee Fast: that this might be something we could advocate for

[3:00:16] Trustee Fast: or worth doing.

[3:00:19] Trustee Fast (probable): Okay, thank you.

[3:00:20] Trustee Fast (probable): Trustee Patrick?

[3:00:23] Trustee Patrick: No, I want to thank,

[3:00:25] Trustee Patrick: I think Trustee Rogers explained pretty well,

[3:00:30] Trustee Patrick: but I think it was, to me,

[3:00:31] Trustee Patrick: um my understanding and how this was understood from the committee that i was in was the virtual

[3:00:43] Trustee Patrick: you know modifying our our bylaws to allow the virtual meetings um in their entirety was that

[3:00:51] Trustee Patrick: it was when we held a virtual meeting it was as if it was when we were having the pandemic that

[3:00:58] Trustee Patrick: that it was a fully virtual meeting

[3:00:59] Trustee Patrick: with the public ability to interface with the meeting

[3:01:06] Trustee Patrick: versus the hybrid that we had moved to

[3:01:11] Trustee Patrick: before Omicron had hit.

[3:01:15] Trustee Patrick: So I'm confused now as to what is the,

[3:01:20] Trustee Patrick: is this a conversation of trying to go back

[3:01:22] Trustee Patrick: to make it an interactive in-person meetings?

[3:01:26] Trustee Patrick: Because that's not how I took this conversation at all.

[3:01:30] Trustee Patrick: I mean, that is an ongoing conversation as to how we continue to advance and become hybrid meetings into the future.

[3:01:41] Trustee Patrick: But that it was not related to if we were either having an in-person meeting where we're trying to project the meeting or live stream the meeting versus a fully electronic meeting that would have interaction.

[3:01:53] Trustee Patrick: interaction.

[3:02:00] Trustee Fast (probable): So maybe before I go to the CEO, I'll just chime in. I guess, you know,

[3:02:05] Trustee Fast (probable): that's obviously it's very complex and there's lots of different ideas on the table. Those that

[3:02:10] Trustee Fast (probable): don't want to meet at all and those that want to meet electronically, et cetera, et cetera.

[3:02:15] Trustee Fast (probable): I am

[3:02:15] Trustee Fast (probable): concerned that if as time marches on, we feel that we need to make some changes that

[3:02:23] Trustee Fast (probable): has financial implications. We have some kind of a contingency fund to be able to support that.

[3:02:28] Trustee Fast (probable): And then Thetis actually advanced that notion to FPC

[3:02:31] Trustee Fast (probable): that they should consider this in the budget.

[3:02:34] Trustee Fast (probable): But maybe there's enough, although I doubt it

[3:02:37] Trustee Fast (probable): because everything is so tight

[3:02:38] Trustee Fast (probable): that there's enough room in the budget to look after that.

[3:02:41] Trustee Fast (probable): But we'll see.

[3:02:42] Trustee Fast (probable): So those are my thoughts and let's go to the CAO.

[3:02:45] Trustee Fast (probable): It sounds like he has a solution.

[3:02:47] Voice 5: Yes.

[3:02:48] Voice 5: So bear with me as I try and put these threads together.

[3:02:56] Voice 5: And Trustee Waters, you can help me a little bit.

[3:02:59] Voice 5: I don't know what the South thinks. So I don't know how anyone else knows that the South hasn't got this problem too. Like they might have a challenge with wanting the exact same thing the North does. It's just that we haven't had a process of investigating that with them.

[3:03:15] Voice 5: I'd have to go to Robert or talk to the vice chair and go, no, we want to have these types of meetings.

[3:03:23] Voice 5: My bigger concern is that there has been that outreach to the north, which is real and expressed by the resolutions, but the same process hasn't gone in the south.

[3:03:33] Voice 5: And I'm leery of having two different regions who may have some overlap and they might agree and not having had that same kind of conversation.

[3:03:47] Voice 5: If we can separate what we're talking about into two things, I think we can get somewhere in terms of understanding.

[3:03:53] Voice 5: I totally, I completely understand that we have moved back to an era where we're prefer, we're recommending against live meetings and we want to go with an electronic format because of Omicron.

[3:04:08] Voice 5: So let's call that the Omicron era.

[3:04:10] Voice 5: I'm going to come up with a solution for that in a couple of minutes.

[3:04:15] Voice 5: The 1FTE though speaks to the future.

[3:04:19] Voice 5: And how are we going to do electronic meetings in the future?

[3:04:23] Voice 5: and whether or not in that future there's an expectation by local trust areas to have

[3:04:30] Voice 5: electronic town halls or not and going from pre-pandemic to you show up live to the broadcast

[3:04:41] Voice 5: and post version one to two which we do now um which is having a live meeting and an electronic

[3:04:50] Voice 5: meeting with the staff being able to dial in versus three a fully integrated meeting experience

[3:05:01] Voice 5: so let's just go back to from now to six weeks ahead so what I'm going to recommend and I've

[3:05:09] Voice 5: talked with David and the rest of the staff is there's 21 meetings between now and then

[3:05:14] Voice 5: we will go back to yesterday and we will take the admin staff and they will attend your meetings

[3:05:21] Voice 5: like it was when there's a provincial state of emergency and they won't do the work that

[3:05:29] Voice 5: their regular work in support of the unusual situation we're in that's 21 meetings and we're

[3:05:36] Voice 5: dividing it up more equitably between the admin staff so that if not the northern staff are in

[3:05:42] Voice 5: the brunt of that so that's the first suggestion to deal with what we're dealing with right now

[3:05:46] Voice 5: i think that would take care of the march situation on gabriela the second concern

[3:05:53] Voice 5: is what are we going to do with our future and what is the expectation of elected officials and

[3:06:01] Voice 5: i will point out that since covet has occurred we have not invested any resources towards the

[3:06:08] Voice 5: the changing of how business is being done.

[3:06:12] Voice 5: All we did was buy a couple extra pieces of equipment,

[3:06:15] Voice 5: which we might've done anyway,

[3:06:17] Voice 5: and sadly gave them to you guys

[3:06:19] Voice 5: to go out and take out into the land.

[3:06:21] Voice 5: I don't think that's a sustainable program.

[3:06:24] Voice 5: It was enough to get us going

[3:06:26] Voice 5: when the public health order ended.

[3:06:31] Voice 5: But we have to start talking about

[3:06:33] Voice 5: what are the expectations for the future?

[3:06:36] Voice 5: Are town halls to be had electronically?

[3:06:40] Voice 5: And if so, how do you want to invest in making that happen?

[3:06:45] Voice 5: That's the part two part.

[3:06:48] Voice 5: I think the first part, we'll just do it, right?

[3:06:52] Voice 5: And we'll get through this period.

[3:06:54] Voice 5: And hopefully in six weeks, there's some differences in the numbers and they're trending a different way.

[3:06:57] Voice 5: And we can start to move back to bringing people back into live spaces.

[3:07:04] Voice 5: So now we're going to go to trust counsel.

[3:07:06] Voice 5: Someone puts an FTE on the table and says, let's go do it.

[3:07:10] Voice 5: okay i prefer to have an ordered thought through some there was some discussion of you know

[3:07:16] Voice 5: the whole minute taker slash um meeting on island meeting host um could that happen

[3:07:26] Voice 5: um you know maybe um we can rationalize those things but we need more time and the end of this

[3:07:36] Voice 5: first period in order to do that so i'm just wondering what you think of the part one in the

[3:07:41] Voice 5: part two if we don't put some dollars towards this in this budget for part two i'm going to

[3:07:48] Voice 5: suggest that we will not be having fully interactive town halls across the trust area

[3:07:53] Voice 5: in electronic meetings unless you say those people's jobs is now that and we redo job

[3:08:03] Voice 5: descriptions or whatever it is but that that hasn't been a contemplated um approach um if

[3:08:10] Voice 5: a middle space might be let's put a few dollars aside to assist in that process um some resources

[3:08:17] Voice 5: towards it in this coming budget and we build it in so sorry for the long discussion but uh hopefully

[3:08:23] Voice 5: that addresses a couple of the concerns and the challenge we have moving into the future

[3:08:28] Voice 5: And I'm going to say this because it's boring, but we just don't know if anyone, this is unprecedented level of trying to combine technology, transparency, and good governance.

[3:08:41] Voice 5: And there's going to be these hiccups if we haven't nailed it right off the bat.

[3:08:50] Trustee Fast (probable): Okay.

[3:08:53] Trustee Fast (probable): So, Vice Chairs, where are you at on this?

[3:08:58] Trustee Fast (probable): I see Trustee Rogers, Trustee Fest.

[3:09:03] Trustee Rogers: uh happy to defer to sue ellen because her hand was up first but um okay whatever i just wanted

[3:09:09] Trustee Fast: to start out with a quick question is uh 21 meetings ahead that's until when could you

[3:09:16] Trustee Fast: clarify about

[3:09:17] Voice 5: six weeks thank

[3:09:18] Trustee Fast: you so that takes us

[3:09:21] Voice 5: almost up to you know pretty close to trust

[3:09:23] Voice 5: council thank

[3:09:25] Trustee Fast: you uh

[3:09:27] Trustee Fast (probable): trustee rogers and i'm looking

[3:09:30] Trustee Fast (probable): at the time thinking about lunch yeah

[3:09:32] Trustee Rogers: Yeah. So two things. One is thank you for the, the part one.

[3:09:42] Trustee Rogers: And I'd ask, and I mean, you guys are the, the experts at this,

[3:09:46] Trustee Rogers: but I want you to,

[3:09:48] Trustee Rogers: I don't want to create a huge workload problem for a lot of people.

[3:09:55] Trustee Rogers: And, and I want you to keep in mind that a lot of local trust committees have

[3:10:00] Trustee Rogers: budget in their meetings budgets that's unspent because of the the um so there's some resources

[3:10:07] Trustee Rogers: out there that you might be able to call upon to help you make that happen and thank you for

[3:10:12] Trustee Rogers: making that happen and i totally agree with you sir that um this isn't a long-term solution this

[3:10:19] Trustee Rogers: is a this is a short-term and fix and i think it's appropriate to do that and we can maybe hope

[3:10:25] Trustee Rogers: that this time maybe we really are coming out of it secondly i wonder whether because this is on

[3:10:34] Trustee Rogers: the fpc agenda for february the i lose track of my dates i'm going to say 16th um is whether um

[3:10:46] Trustee Rogers: a short summary of that what you just said to us about this is this is this is a long-term

[3:10:57] Trustee Rogers: problem that doesn't have a solution uh would be a good thing to say to the fpc

[3:11:03] Trustee Rogers: uh as they consider this request from the various local trust committee

[3:11:08] Trustee Rogers: i i

[3:11:12] Voice 5: guess i'm happy to do that um and anything else as well um i'm actually hoping to move them

[3:11:21] Voice 5: off this i don't know if you're if you're with me on the on the on the resolution side

[3:11:28] Voice 5: um for reasons i've already described um but that conversation could have could come up at

[3:11:34] Voice 5: trust council and um we would address it but i'm happy to provide that uh um that level of

[3:11:42] Voice 5: description at the fpc

[3:11:44] Voice 7: meeting okay okay uh so

[3:11:54] Trustee Fast (probable): do we need to make some kind of a motion provide

[3:11:57] Trustee Fast (probable): direction here ceo or is this all going to be all in hand at fbc i

[3:12:02] Voice 5: think you should forward this to

[3:12:05] Voice 5: to FPC to say, you've thought about it.

[3:12:08] Voice 5: Yes.

[3:12:09] Voice 5: And I guess before we do that,

[3:12:14] Voice 5: I think we need some help.

[3:12:18] Voice 5: We need some help in discussing this

[3:12:21] Voice 5: and here's what we need help with.

[3:12:25] Voice 5: Trust Council said no to that FTE

[3:12:27] Voice 5: for I'm assuming good reasons.

[3:12:30] Voice 5: And part of it is because some local trust areas

[3:12:35] Voice 5: never want to have an electronic meeting.

[3:12:38] Voice 5: So they don't want to pay for it.

[3:12:40] Voice 5: and some only want one every fourth meeting so they want to pay for one quarter of it

[3:12:48] Voice 5: and some see this as a means to the future and they want to incorporate it into their DNA

[3:12:55] Voice 5: so they want to go live they want to have the fully interactive people can be homeowners who

[3:13:01] Voice 5: are living in other places or vacationing and they can come in and participate how do I take

[3:13:07] Voice 5: take all that and turn that into a service delivery mechanism?

[3:13:14] Voice 5: And I'm not saying we have to do it now,

[3:13:17] Voice 5: but how do we take the variability across the local trust area?

[3:13:21] Voice 5: Because if it devolves into each local trust area,

[3:13:24] Voice 5: it's going to quote unquote solve it itself.

[3:13:27] Voice 5: I don't think that's going to be a great solution because it'll change.

[3:13:32] Voice 5: Every term it'll change two times on each island.

[3:13:35] Voice 5: That being said, I think there's some great talent on the islands

[3:13:38] Voice 5: and there's a model we're looking at that could do that but do you think if we had a workshop

[3:13:45] Voice 5: before we can solve it collectively we need to know what's requested and

[3:13:54] Voice 5: help me figure out how to ask that question thank you sir uh

[3:14:00] Trustee Fast (probable): vice chair patrick i

[3:14:03] Trustee Patrick: absolutely agree

[3:14:04] Trustee Patrick: with you russ this and that's the problem we have here this question was only posed to the northern

[3:14:09] Trustee Patrick: Northern islands it was not opposed to anyone else so it's already you know we've got a strange

[3:14:16] Trustee Patrick: problem here I absolutely agree it is a project of how do we move forward this has opened the door

[3:14:23] Trustee Patrick: what we've what we've done to date is you know just limping us forward but it's not going to

[3:14:30] Trustee Patrick: create that fundamental change until we make it a a project get into it and figure this out

[3:14:35] Trustee Patrick: pressure

[3:14:41] Voice 7: rogers can't

[3:14:47] Voice 1: hear you yeah

[3:14:48] Trustee Rogers: no sorry i it's got two mouses in front of me and i keep

[3:14:53] Trustee Rogers: hitting the wrong ones mice

[3:14:55] Voice 7: just for the record

[3:14:56] Trustee Rogers: mice two mice in front of me um yeah no that's

[3:15:00] Trustee Rogers: right and i just am loathe put a project on our on an east except i i i want to go back to

[3:15:11] Trustee Rogers: the CAO's invitation to be outside of this meeting

[3:15:14] Trustee Rogers: that his F-U-A-L list was very short

[3:15:18] Trustee Rogers: and he was looking forward to us assigning him with new tasks.

[3:15:27] Trustee Rogers: It just struck me that, you know,

[3:15:29] Trustee Rogers: careful what you ask for.

[3:15:31] Trustee Rogers: I mean, I think there were a number of dynamics at play

[3:15:34] Trustee Rogers: when that vote went down and it went down 13-13

[3:15:37] Trustee Rogers: or whatever it was, 12-12.

[3:15:40] Trustee Rogers: uh i don't know how many trustees were there part of it was just some discomfort i can't actually

[3:15:46] Trustee Rogers: remember how i voted uh which is odd i think i voted in favor but i i think at the end but the um

[3:15:51] Trustee Rogers: there was this a discomfort about the fact of throwing a full-time equivalent into the into

[3:15:57] Trustee Rogers: the mix in the middle of a budget cycle i think that's where it came from and so they that's why

[3:16:02] Trustee Rogers: i came back with go you go ec and solve this which really means frankly mr cao you guys come

[3:16:11] Trustee Rogers: up with an elegant solution which you did and then everything went sideways again so um i think we

[3:16:20] Trustee Rogers: need to i agree with you that there are some various dynamics from some local trust committees

[3:16:26] Trustee Rogers: however i'd say the majority of them want the capability to do this on a regular basis there

[3:16:31] Trustee Rogers: are a couple of outliers that don't care um but that the majority of them want the capability

[3:16:38] Trustee Rogers: would like the capability to do this to do it full of the full package on an ongoing basis that's my

[3:16:45] Trustee Rogers: view um so i would

[3:16:48] Trustee Rogers: like to find a way to task an elegant solution to this that doesn't involve a

[3:16:53] Trustee Rogers: full-time equivalent position or a big hit to the budget but i don't know what that looks like so

[3:17:00] Trustee Rogers: So anyway, so

[3:17:01] Voice 5: thank you for 21 meetings that are upcoming for each one of those meetings,

[3:17:07] Voice 5: someone has to sit there the whole meeting, just end the story. Right.

[3:17:16] Voice 5: And so how to incorporate that into our lives, like, and this has been, whether it's written

[3:17:24] Voice 5: on my fuel or not since June, this is probably the thing we talked about second or third top

[3:17:31] Voice 5: top priority here at the islands trust so that we can get into this future so that's a work item no

[3:17:35] Voice 5: matter what um if my question is actually what's a good way to determine what trustees want with

[3:17:45] Voice 5: that and i don't know whether it's an writing report that goes to every local trust area and

[3:17:50] Voice 5: we've already got some feedback here from the north but um would it be a maybe a poll would

[3:17:57] Voice 5: Would it be me talking to each trustee?

[3:17:59] Voice 5: Is there some particular insights that you've got that would lend us to budgeting and refining that process?

[3:18:07] Voice 5: It's the process of getting to what that

[3:18:09] Trustee Rogers: optimum

[3:18:10] Voice 5: service level is.

[3:18:12] Trustee Rogers: I'm sorry to interrupt, but remember we did a poll of all the local trustees, I'm going to say a year ago.

[3:18:19] Trustee Rogers: uh maybe it was longer ago where we asked all the local trust committees whether they want to

[3:18:24] Trustee Rogers: be part of a pilot project to do this uh electronically and i

[3:18:29] Trustee Rogers: think i only know of

[3:18:31] Trustee Rogers: one local trust committee that said no no we're not really not interested i i thought you got a

[3:18:37] Trustee Rogers: fairly overwhelming response but maybe i'm

[3:18:40] Trustee Fast (probable): wrong so i'm gonna just chime in here for a second um

[3:18:46] Trustee Fast (probable): um and i'll come to suit on fast um i think that the the question that came up there is how are

[3:18:54] Trustee Fast (probable): you going to find out what the collective wants to do i think that's the word i was looking for

[3:18:57] Trustee Fast (probable): um the answer is my mind is two things do another poll because council has now got a different

[3:19:05] Trustee Fast (probable): trustees have different experience today than they had a year ago so do another poll or make it the

[3:19:13] Trustee Fast (probable): the question on the trustee round table at council but that said that's six weeks away so there you

[3:19:20] Trustee Fast (probable): go uh vice chair fast thank

[3:19:23] Trustee Fast: you uh yeah i'd like i mean i think uh cao you've helped define the

[3:19:29] Trustee Fast: question is do people want all in person uh or do they want it all online just seeing some snow

[3:19:39] Trustee Fast: coming down here or do they want fully hybrid and um to be fully hybrid is where we need these

[3:19:47] Trustee Fast: extra things i think trustees have well they've experienced some of the options um but i also

[3:19:57] Trustee Fast: think trustees have varied life experience and varied digital experience and expectations and i

[3:20:05] Trustee Fast: i i think a lot of people may not know um what's behind it all and why does staff need to be there

[3:20:14] Trustee Fast: behind the scenes and uh it i like your idea of a workshop um maybe before the poll so that uh with

[3:20:22] Trustee Fast: with somebody who's articulate about the uh digital requirements maybe somebody from outside

[3:20:30] Trustee Fast: side of the organization presenting uh in terms of uh what's needed to run a fully hybrid uh meeting

[3:20:39] Trustee Fast: because there's also some other things in play uh like um internet service better internet will be

[3:20:45] Trustee Fast: coming to the um hornby and denman but i don't know when and i don't know to what parts of the

[3:20:51] Trustee Fast: island first and all that and uh so just to clarify everybody's expectations about what's possible

[3:20:59] Trustee Fast: and what's maybe best practice now

[3:21:02] Trustee Fast: or what's required to make decisions

[3:21:06] Trustee Fast: before you run the poll.

[3:21:08] Trustee Fast: Those are some suggestions.

[3:21:11] Trustee Fast: Thank you.

[3:21:13] Trustee Fast (probable): So I'd like to conclude this in the next seven minutes.

[3:21:17] Trustee Fast (probable): One of the things I think needs to be

[3:21:19] Trustee Fast (probable): that this briefing needs to go

[3:21:20] Trustee Fast (probable): to Financial Planning Committee.

[3:21:21] Trustee Fast (probable): And then if somebody has a miracle solution here

[3:21:25] Trustee Fast (probable): for the motion attached to it, I'd be happy to go with that.

[3:21:28] Trustee Fast (probable): So what would you like to do vice-chairs?

[3:21:34] Trustee Rogers: I'm happy to forward this,

[3:21:36] Trustee Rogers: but I think it needs to be to have an addendum

[3:21:38] Trustee Rogers: to incorporate the commentary from the CAO

[3:21:43] Trustee Rogers: related to the next 21 meetings and then the long-term.

[3:21:49] Trustee Fast (probable): Add that into the motion.

[3:21:52] Trustee Rogers: Well, I'll move that the briefing

[3:21:59] Trustee Rogers: related to electronic meetings, sorry, administrative support for electronic meetings

[3:22:07] Trustee Rogers: be amended to include commentary regarding an interim solution and the longer-term

[3:22:19] Trustee Rogers: issue and it be forwarded to financial planning. Move.

[3:22:26] Voice 7: Do I have a seconder for that?

[3:22:27] Voice 7: I have Vice Chair Fass, thank you, Vice Chair Fass.

[3:22:33] Voice 7: Do you

[3:22:33] Trustee Fast (probable): wish to speak to it, Dan?

[3:22:35] Trustee Rogers: I think I've spoken a lot of this already,

[3:22:37] Trustee Rogers: thank you very much.

[3:22:39] Trustee Fast (probable): Trustee Patrick, Vice Chair.

[3:22:41] Trustee Patrick: I would encourage that the comments include

[3:22:47] Trustee Patrick: that this was only, you know,

[3:22:48] Trustee Patrick: there's a reason why it was only posed to the Northern.

[3:22:51] Trustee Patrick: This isn't like a Northern divide.

[3:22:52] Trustee Patrick: This conversation wasn't even asked of the other islands.

[3:22:59] Voice 5: Well, hopefully that's what this report

[3:23:00] Voice 5: is explaining yeah that was the intention of this report was to was to go we've got a bifurcated

[3:23:10] Voice 5: system or something like that we're trying to catch up with it and uh if that's not clear enough

[3:23:15] Voice 5: i'll um re-emphasize that uh that is the perfect word right there yeah the intention is not to land

[3:23:23] Voice 5: and $100,000 request between now and the budget cycle

[3:23:29] Voice 5: at this time, not withstanding the issue that we have

[3:23:33] Voice 5: in front of us in terms of the lack of resources

[3:23:35] Voice 5: associated with how we deliver electronic meetings

[3:23:41] Voice 5: on the islands.

[3:23:44] Trustee Rogers: If I could, Laurie, it should read,

[3:23:47] Trustee Rogers: take the word forward out at the beginning

[3:23:51] Trustee Rogers: and capitalize that briefing related to be amended

[3:23:54] Trustee Rogers: to include the interim solution provided by the CAO

[3:24:03] Trustee Rogers: and the longer term issue and be forwarded

[3:24:08] Trustee Rogers: to the financial planning committee for their consideration.

[3:24:11] Trustee Rogers: Thank you.

[3:24:12] Trustee Rogers: Okay,

[3:24:15] Trustee Fast (probable): so that's duly moved and seconded

[3:24:18] Trustee Fast (probable): as a friendly amended there.

[3:24:20] Trustee Fast (probable): I'll call for the vote.

[3:24:21] Trustee Fast (probable): All those in favor?

[3:24:24] Trustee Fast (probable): And that carries.

[3:24:26] Trustee Fast (probable): Good work everybody.

[3:24:28] Trustee Fast (probable): So how about we have a lunch break

[3:24:30] Trustee Fast (probable): unless there's something pressing

[3:24:32] Trustee Fast (probable): that needs to happen before then.

[3:24:33] Trustee Fast (probable): But I think what we'll do is move on when we return

[3:24:41] Trustee Fast (probable): to item 2.111, which is sort of similar,

[3:24:44] Trustee Fast (probable): but we may as well continue on the conversation.

[3:24:47] Trustee Fast (probable): So let's return from lunch at one o'clock.

[3:24:51] Trustee Rogers: We've addressed that, sir.

[3:24:52] Trustee Rogers: If there's an interim solution

[3:24:54] Trustee Rogers: for the March 3rd Gabriela meeting,

[3:24:56] Trustee Rogers: I think that's fine with us.

[3:24:58] Trustee Rogers: Okay,

[3:24:59] Trustee Fast (probable): so is that correct?

[3:24:59] Trustee Fast (probable): Well, we still have APC conversation.

[3:25:01] Trustee Fast (probable): conversation.

[3:25:02] Trustee Rogers: Oh, right. Okay. Thank you. So

[3:25:03] Trustee Fast (probable): let's pick up with the APC conversation

[3:25:06] Trustee Fast (probable): when we return from one o'clock. Is that all right with everybody? Awesome. Okay. Thank you.

[3:58:41] Voice 7: Here we are. Do

[3:58:58] Trustee Fast (probable): we have Trustee Rogers in the wings there somewhere? There he is. Well,

[3:59:06] Trustee Fast (probable): welcome back, everybody. Just for members of the public that are watching, this is the

[3:59:12] Trustee Fast (probable): Executive Committee meeting of February the 2nd. It's started to rain here just in the

[3:59:24] Trustee Fast (probable): the last half an hour or so ago, and I understand that from Vice Chair Fast, it might be snowing

[3:59:30] Trustee Fast (probable): over on Bowen. And so here in the Salish Sea, I want to acknowledge that it has rained and snowed

[3:59:40] Trustee Fast (probable): since time immemorial amongst the people, the Coast Salish people of this region. It's been

[3:59:47] Trustee Fast (probable): their homeland forever. Grateful to be here and work here. So over the lunch break, so we got as far as

[4:00:00] Trustee Fast (probable): As 8.2, Section 8, 8.2.1.1.1 was our next item.

[4:00:06] Trustee Fast (probable): Over the lunch break, it became apparent to me,

[4:00:09] Trustee Fast (probable): I was advised that the Executive Committee

[4:00:13] Trustee Fast (probable): responsible for appointing the auditors

[4:00:16] Trustee Fast (probable): is something that needs to be done.

[4:00:18] Trustee Fast (probable): And you'll notice that Director Mobs has joined us.

[4:00:22] Trustee Fast (probable): And if it's all right with Executive Committee,

[4:00:26] Trustee Fast (probable): committee staff have a suitable motion to take care of that it's administrative in nature and

[4:00:33] Trustee Fast (probable): if it's all right I would turn the floor over to Director Mobs at this time to speak to why

[4:00:39] Trustee Fast (probable): that's important and necessary for us to do at this time is that all right okay so Director Mobs

[4:00:45] Trustee Fast (probable): I see you there I

[4:00:48] Voice 9: am here yes thanks Chair Luckum I will be leaving my camera off I'm not feeling

[4:00:53] Voice 9: super great today. So not camera worthy. So we did circulate over the lunch break a request for

[4:01:01] Voice 9: decision that's seeking approval or appointment of the auditors from executive committee. So

[4:01:05] Voice 9: this is an exercise that takes place every year. As you are aware, it's an administrative

[4:01:11] Voice 9: appointment that happens each year. So nothing new with regard to that process. One thing that is

[4:01:16] Voice 9: new that I'd like to highlight for this year is appointment of KPMG as the auditors for the

[4:01:21] Voice 9: the current year financial statement audit would represent a one-year extension of the term that

[4:01:27] Voice 9: was agreed to under the most recent RFP public procurement process that was undertaken I guess

[4:01:33] Voice 9: five or six years ago. So staff have recommended and the CAO has approved this one-year extension.

[4:01:40] Voice 9: It is in line with the Islands Trust procurement policy as the amount of the financial statement

[4:01:45] Voice 9: an audit falls underneath $25,000 each year. So we do still require the appointment of the auditors

[4:01:53] Voice 9: by executive committee and if appointed they will be attending the audit committee meeting in just a

[4:01:59] Voice 9: couple of weeks to present their planning report and then of course conduct the audit later on in

[4:02:03] Voice 9: the year. I can happily take questions if there are any. Vice

[4:02:09] Trustee Fast (probable): Chair

[4:02:10] Trustee Rogers: Rogers. Don't promote me to

[4:02:13] Trustee Rogers: director and the uh what what role does the the audit committee play in the appointment of the

[4:02:21] Trustee Rogers: or the financial planning committee or does it not is it simply a role of the executive committee

[4:02:26] Trustee Rogers: they'd say i assume is that the way the structure is uh

[4:02:30] Voice 9: yeah so trust council has delegated the

[4:02:33] Voice 9: appointment authority to executive committee um and then audit committee just oversees the audit

[4:02:38] Voice 9: All

[4:02:42] Trustee Fast (probable): right. Trustee Patrick, do you have a question?

[4:02:46] Trustee Patrick: Yeah. So granting an extension for a year, when would the ideal time be for letting an RFP for

[4:02:57] Trustee Patrick: next year occur?

[4:03:00] Voice 9: So we would be able to run a procurement process at any point with the

[4:03:06] Voice 9: understanding that whoever is the successful bidder would conduct their audit in accordance

[4:03:11] Voice 9: with our timelines each year the other benefit for extending for a year does mean that the new

[4:03:17] Voice 9: term council will be able to appoint whichever financial statement auditors they feel is

[4:03:22] Voice 9: appropriate but the plan would be to run an RFP process probably towards the end of this calendar

[4:03:30] Voice 9: year or maybe in the third quarter of this calendar year sort of October November so that

[4:03:34] Voice 9: the auditors would be ready to present an audit committee in february okay

[4:03:41] Trustee Fast (probable): then um have you got

[4:03:45] Trustee Fast (probable): that up on the screen there for us um all right would um one of the vice chairs like to make that

[4:03:53] Trustee Fast (probable): motion dan

[4:03:54] Trustee Rogers: rogers i can do that i'll move that a kpmg the appointed auditor the islands trust

[4:03:59] Trustee Rogers: the islands trust concerns see 2021 22 financial statements so

[4:04:07] Trustee Fast (probable): let's move to have a seconder

[4:04:08] Trustee Fast (probable): Trustee Fass thank you very much any discussion okay all those in favor none opposed that carries

[4:04:17] Trustee Fast (probable): um thank you very much for that and uh thank you for bringing that to our attention Julia

[4:04:23] Trustee Fast (probable): yeah

[4:04:24] Voice 9: and thank you for accommodating the late item no

[4:04:27] Trustee Fast (probable): problem uh so this then brings us to

[4:04:32] Trustee Fast (probable): to 8.2.1.1.1, which we believe the March 3rd meeting for Gabriola has been

[4:04:43] Trustee Fast (probable): sorted out with respect to the conversation that we've just had in 8.2.1.1. So I don't believe we

[4:04:50] Trustee Fast (probable): need to discuss that any further. But another item we added at the start of the meeting was

[4:04:55] Trustee Fast (probable): is 8.2.1.1.2, which is electronic meetings for APCs.

[4:05:02] Trustee Fast (probable): I think that's probably how it was characterized.

[4:05:04] Trustee Fast (probable): And it was just Patrick that brought us today.

[4:05:07] Trustee Fast (probable): So I'll ask you to address the topic, Vice Chair Patrick.

[4:05:12] Trustee Patrick: Well, I think staff, I know this has been creating

[4:05:16] Trustee Patrick: at least here on Salt Spring,

[4:05:18] Trustee Patrick: I can't speak for the other islands

[4:05:19] Trustee Patrick: because we have active committees, it is causing concern.

[4:05:24] Trustee Patrick: So just have some conversations

[4:05:29] Trustee Patrick: because there's been some directions made.

[4:05:31] Trustee Patrick: So

[4:05:32] Trustee Fast (probable): Director Marler or the CEO Hatchim-Piller,

[4:05:37] Trustee Fast (probable): do you have any wisdom to advise us

[4:05:40] Trustee Fast (probable): on what our requirements are at this time?

[4:05:44] Trustee Fast (probable): Or we've also

[4:05:45] Trustee Fast (probable): obviously got that report later

[4:05:48] Trustee Fast (probable): with respect to the provincial safety requirements,

[4:05:52] Trustee Fast (probable): but over to you, sir.

[4:05:55] Voice 5: Well, maybe you can take us through,

[4:05:57] Voice 5: I think we did get a legal opinion around this.

[4:06:00] Voice 5: My understanding is that various vice chairs

[4:06:02] Voice 5: are finding examples in the greater region

[4:06:07] Voice 5: of APCs being conducted.

[4:06:11] Voice 5: And those agencies are doing their due diligence

[4:06:15] Voice 5: and taking the risk on that they think is appropriate.

[4:06:20] Voice 5: I don't know whether we should delve too much

[4:06:22] Voice 5: into our opinion here.

[4:06:24] Voice 5: We could do it in camera because we're in receipt of one.

[4:06:28] Voice 5: but I turned it over to David for that.

[4:06:30] Voice 5: And really, there isn't an establishing sentence.

[4:06:36] Voice 5: This was here for a conversation

[4:06:37] Voice 5: and happy to engage and inform

[4:06:39] Voice 5: and provide whatever we can as we go forward.

[4:06:44] Voice 5: But maybe David can encapsulate where we're at.

[4:06:48] Voice 10: Yeah, and I think, as the CEO indicated,

[4:06:52] Voice 10: we should probably talk in camera

[4:06:54] Voice 10: more around the legal side of things.

[4:06:58] Voice 10: Because there are two aspects. There's the legal, and then there's also the resourcing.

[4:07:02] Voice 10: The resourcing, we have 13 trust committees, and several have more than one advisory planning commission.

[4:07:10] Voice 10: In the past, on most islands, I think Salt Spring might be an exception,

[4:07:15] Voice 10: but on most islands, we provide the support in the form of a secretary to take the minutes.

[4:07:24] Voice 10: but usually they're on their own to advertise the meeting to make sure it's open to the public

[4:07:32] Voice 10: and make sure the minutes are taken and provided back to staff to go to the local trust committee

[4:07:37] Voice 10: I think Salt Spring historically we have had staff go to those meetings that is less

[4:07:43] Voice 10: less likely doesn't happen so much on the other islands and that's unless there's a request to

[4:07:55] Voice 10: go to the meeting and that that can happen sometime so um yeah i'd be more comfortable

[4:08:01] Voice 10: talking in camera about the rest of it though all right

[4:08:05] Trustee Fast (probable): um so then those items that are

[4:08:11] Trustee Fast (probable): out of camera so to speak um what would the vice chairs like to address here or vice chair patrick

[4:08:19] Trustee Fast (probable): what would you like to see come of this in order to uh well i guess we need

[4:08:25] Trustee Patrick: we need to have the

[4:08:26] Trustee Patrick: in-camera discussion because it is it's you know the meetings are proceeding as in-person meetings

[4:08:32] Trustee Patrick: and it's causing a great deal of grief and concern um um amongst people that just don't

[4:08:39] Trustee Patrick: feel they should have to go to those meetings so we're not going to get quality work either out of

[4:08:44] Trustee Patrick: these groups so we should discuss this more after we have the in-camera conversation although i think

[4:08:55] Trustee Fast (probable): i've just got hung up on did i get hung up on no you're still

[4:08:59] Trustee Fast (probable): there okay so i was just suggesting

[4:09:01] Trustee Fast (probable): we defer this conversation until we've had an in-camera opportunity to discuss it and come

[4:09:06] Trustee Fast (probable): back and report out and take some other direction is that all right with vice chairs i saw your hand

[4:09:11] Trustee Fast (probable): up through Ellen Fast? I

[4:09:15] Trustee Fast: have a not related to the legal side of it the resourcing side

[4:09:22] Trustee Fast: northern region some of the islands I'm involved in would like to have more resourcing for their

[4:09:31] Trustee Fast: APC is is there a historical reason why is Salt Spring the outlier or how does it how does it

[4:09:38] Trustee Fast: go across the uh whole trust area in

[4:09:42] Voice 10: in relation to support for apcs by staff yeah i think it's

[4:09:47] Voice 10: because salt spring um was the first island that had an office on the island it's it that office

[4:09:53] Voice 10: has been there from probably about mid 1990s early 1990s uh so there's always been a very

[4:10:00] Voice 10: close relationship between the staff support and um you know the groups on the island uh salt

[4:10:07] Voice 10: Wellspring also had, in addition to its advisory planning commission, they had a group called

[4:10:13] Voice 10: the, what is it called, it's a panel on architectural planning, it was around the form and character

[4:10:26] Voice 10: of the village, and that was kind of an ad hoc group that was put together by the trust

[4:10:31] Voice 10: committee, it was supported by staff, so there's a history of staff going to the meetings,

[4:10:36] Voice 10: meetings and those are days before we did staff reports so it was really verbal updates to those

[4:10:42] Voice 10: committees about what was happening helping them through kind of hand-holding to some degree

[4:10:46] Voice 10: and then of course with the open meetings we got into writing more reports so it kind of

[4:10:52] Voice 10: morphed into that and you know Salt Spring kind of did things their own way on that island it's

[4:11:00] Voice 10: just what worked for them the other islands because their you know staff had to travel

[4:11:05] Voice 10: they were doing all the business by resolutions without meetings at local trust committees

[4:11:10] Voice 10: so there wasn't that staff going to the islands to go to meetings that wasn't the mindset so when

[4:11:17] Voice 10: the APCs met on the island staff would send them whatever they needed but they were on their own

[4:11:22] Voice 10: to do those meetings so I think that's where it comes from and it's just kind of evolved today

[4:11:27] Voice 10: today thank

[4:11:28] Trustee Fast: you very much yeah

[4:11:32] Trustee Fast (probable): um dan rogers

[4:11:34] Trustee Rogers: um i'll just say that um it it may be for similar

[4:11:40] Trustee Rogers: reasons but my experience with gabriola is the staff goes to the apc meetings um they've been

[4:11:47] Trustee Rogers: doing that uh we haven't had a lot of experience on gambier but when the ocp was uh active a few

[4:11:57] Trustee Rogers: years ago the staff was going to those meetings as well certainly the staff came to all the working

[4:12:04] Trustee Rogers: group meetings on the keats foreshore project they weren't apc but they came to and conducted

[4:12:12] Trustee Rogers: all those meetings so my experience is limited to those two local trust committees in the north

[4:12:18] Trustee Rogers: that they certainly there was there's been staff facilitation and and service and and advice and

[4:12:25] Trustee Rogers: involvement in all in the in the meetings that i've seen in those two local trust areas i can't

[4:12:32] Trustee Rogers: speak for denman hornby liskiti thetis um at all so so there it's a bit of a mixed bag i'd say

[4:12:40] Trustee Rogers: i think i think there's more staff involvement but we can talk about it that and then i'm content to

[4:12:46] Trustee Rogers: take the chair's suggestion and wait till we get the in camera yeah

[4:12:50] Voice 10: right if i may just respond to

[4:12:53] Voice 10: that um so for projects where local trust committee has a like focus groups and things like that yeah

[4:13:00] Voice 10: and i think on any island the staff would definitely be going to those as a very specific

[4:13:04] Voice 10: planning function they're looking for feedback they need to be there i was referring more to the

[4:13:10] Voice 10: run-of-the-mill apc meetings where the trust committee would send a rezoning or a permit to

[4:13:18] Voice 10: them for comment. Those are the ones that it's less likely outside of Salt Spring that staff

[4:13:24] Voice 10: would go and get involved in.

[4:13:29] Trustee Fast (probable): So just in the public venue, just for the record,

[4:13:36] Trustee Fast (probable): we've had on Thetis and I think up on Liskiti and even on Denman when I was chair there,

[4:13:44] Trustee Fast (probable): there. We've had staff attending APC meetings, particularly, or some, you know, a contractor,

[4:13:51] Trustee Fast (probable): which I consider to be staff, particularly for minute taking. And I think that's an important

[4:13:56] Trustee Fast (probable): function that the record be recorded in an appropriate way. And indeed, we've invested

[4:14:03] Trustee Fast (probable): it over the years in the skills and resources to do that. And then I had staff attend those

[4:14:17] Trustee Fast (probable): APC meetings in order to set the stage for the decision that the members of our community

[4:14:24] Trustee Fast (probable): that step up to be advisory planning commissioners can have a background to inform and then

[4:14:34] Trustee Fast (probable): then indeed have the opportunity to answer questions because, of course, it's not appropriate

[4:14:38] Trustee Fast (probable): for two trustees to attend an APC meeting because of quorum issues where some technical advice

[4:14:45] Trustee Fast (probable): could be provided. But again, if one trustee applies and it's a divided issue, then it may

[4:14:51] Trustee Fast (probable): be that the APC only gets one point of view or has to have two sets of meetings in order to meet

[4:14:56] Trustee Fast (probable): with others. So I actually think that there's some consideration should be given to providing

[4:15:01] Trustee Fast (probable): providing support to APCs, if it's not a policy already broadly, in order to use

[4:15:09] Trustee Fast (probable): just a few words to ensure the quality reporting from our APCs, of which the skill sets may vary

[4:15:18] Trustee Fast (probable): significantly amongst the islands. And I would say that probably the implications of APCs,

[4:15:26] Trustee Fast (probable): especially specialized apcs that they have on salt spring agriculture and other um apcs

[4:15:39] Voice 7: we've lost require more support oh

[4:15:41] Trustee Fast (probable): are more complex i need more support okay that's all

[4:15:46] Trustee Fast (probable): i'm going to say for now just to feed that discussion and let's have the rest of the

[4:15:51] Trustee Fast (probable): conversation in camera trustee fast you had something last to add oh

[4:15:54] Trustee Fast: i just wanted to

[4:15:55] Trustee Fast: to clarify that i know there are professional minute takers at uh meetings um i was more

[4:16:02] Trustee Fast: talking about other staff so uh

[4:16:05] Trustee Fast (probable): well i think there's some variety of but anyway that's good

[4:16:10] Trustee Fast (probable): so let's um let's continue on and we'll come back to this if we need to um after we've had

[4:16:16] Trustee Fast (probable): in camera conversation so then that's going to take me to um for us to 8.2.2.1 in trust area

[4:16:26] Trustee Fast (probable): area services requests through the executive committee

[4:16:29] Trustee Fast (probable): to follow up on the letter to the province

[4:16:31] Trustee Fast (probable): of the new Brighton dock.

[4:16:33] Trustee Fast (probable): That seems reasonably straightforward.

[4:16:35] Trustee Fast (probable): And indeed it looks like the province,

[4:16:36] Trustee Fast (probable): the federal government has dropped the ball

[4:16:38] Trustee Fast (probable): on this in the election.

[4:16:42] Trustee Fast (probable): Who's going to speak to this?

[4:16:43] Trustee Fast (probable): This is coming from the Gambier Island trust area

[4:16:49] Trustee Fast (probable): to executive committee.

[4:16:50] Trustee Fast (probable): Maybe I'll just turn to Claire director of freighter

[4:16:53] Trustee Fast (probable): to ask her thing as I see her on the line there.

[4:16:55] Trustee Fast (probable): um

[4:16:57] Voice 12: so yes this is coming to you from trustee stamford she contacted me to see if we had heard

[4:17:02] Voice 12: anything further from the province following the letter that we received in response from the staff

[4:17:07] Voice 12: member and i advised that we had not um and that um given the workloads i would need political

[4:17:12] Voice 12: direction to take on further follow-up so she has written to you to seek that um support um

[4:17:19] Voice 12: essentially the province sort of advised us they would you know tell people about our concerns but

[4:17:24] Voice 12: but didn't commit to anything further.

[4:17:26] Voice 12: So if you're wanting more follow-up,

[4:17:28] Voice 12: you would probably want to pass a resolution

[4:17:30] Voice 12: directing staff to do so.

[4:17:33] Trustee Fast (probable): Okay, well, it seems like we should do that,

[4:17:35] Trustee Fast (probable): but Trustee Fast?

[4:17:37] Trustee Fast: Yeah, thank you.

[4:17:38] Trustee Fast: Thank you, Chair.

[4:17:39] Trustee Fast: I mean, I think looking at the letter from the province,

[4:17:44] Trustee Fast: it sort of says, due to the provincial election,

[4:17:47] Trustee Fast: we can't do anything right now,

[4:17:48] Trustee Fast: we'll let other people know.

[4:17:50] Trustee Fast: And I wonder if we could just ask them

[4:17:53] Trustee Fast: if there's been more thought put to this or I would like there to be a follow-up because this

[4:18:00] Trustee Fast: is really important for that community in terms of everything from being able to get to work in

[4:18:06] Trustee Fast: school to long-term sustainability of the community there.

[4:18:13] Trustee Fast (probable): Yeah I agree. If there's no further

[4:18:17] Trustee Fast (probable): discussion would you like to make a motion? Yes

[4:18:21] Trustee Fast: I would like to move that executive committee

[4:18:23] Trustee Fast: committee request staff to send a follow-up letter to the acting deputy well to the province

[4:18:37] Trustee Fast: regarding the new brighton dock letter sent october 20 october 2nd 2020 so friendly amendment

[4:18:50] Trustee Fast (probable): did that not go to also it went to the provincial and federal ministers oh yes right so it

[4:18:56] Trustee Fast (probable): it should probably go um so should probably it should be a follow-up to letter number 1205 6410

[4:19:03] Trustee Fast (probable): dash 03 dash 2020 perfect

[4:19:06] Trustee Fast: because we never did hear from the federal government either i'm afraid

[4:19:10] Trustee Fast: that's why i thought that so thank you probably

[4:19:14] Trustee Fast (probable): each other thinks the other is looking after it

[4:19:16] Trustee Fast (probable): all fairness yeah

[4:19:19] Voice 12: i would say that the federal government divested of the doc i don't expect

[4:19:23] Voice 12: you're going to get much response now they've divested of it but certainly you can reach out

[4:19:27] Voice 12: okay

[4:19:28] Trustee Fast (probable): that'd be good to know good for them to know the dilemmas of the divestiture process which

[4:19:33] Trustee Fast (probable): wasn't necessarily everybody's favorite thing so um if that's moved by trustee fast do i have a

[4:19:40] Trustee Fast (probable): seconder dan rogers thank you very much um and um if there's no further discussion i'll just call

[4:19:48] Trustee Fast (probable): for the vote all those and

[4:19:49] Trustee Rogers: i just say when you send it could you attach the earlier letter

[4:19:53] Trustee Rogers: because it sets out the problem in detail there's no

[4:19:59] Trustee Rogers: point in repeating it all so it's it's not a

[4:20:01] Trustee Rogers: needs to be part of the motion i'm just suggesting that that

[4:20:05] Trustee Fast (probable): would be normal practice i think right

[4:20:08] Trustee Fast (probable): so therefore i'll call the vote all those in favor unopposed that carries okay thank

[4:20:14] Trustee Fast (probable): you for your support on that and thanks for bringing that to our attention director frader

[4:20:18] Trustee Fast (probable): uh here we are request or we've already done that request for formal

[4:20:23] Trustee Fast (probable): support on the watershed so this brings us to administrative services

[4:20:29] Trustee Fast (probable): um scrolling down i see at 9.2.1 local trust committee chairs report on local advocacy topics

[4:20:36] Trustee Fast (probable): is there anything that you wish to report out on here and i see uh trustee fast hand up just

[4:20:43] Trustee Fast: Just exactly the letter that we sent and interest on Bowen Island continues in foot passenger or, sorry, no motorized vehicles on Mount Gardner that staff are working with our staff on. Thank you.

[4:21:00] Voice 7: All right, perfect. Thank you.

[4:21:02] Trustee Fast (probable): Anything else?

[4:21:06] Trustee Rogers: Go ahead.

[4:21:07] Trustee Rogers: Well, Trustee Fast had another matter.

[4:21:09] Trustee Rogers: Sorry,

[4:21:10] Trustee Fast: and I wanted to mention a letter is in the works from myself as Hornby Island Local Trust Committee Chair, supporting their affordable housing program. Thank you.

[4:21:26] Trustee Fast (probable): Okay, great. And now I see just popped up on the screen there staff Brendan Gibbon, I think it says there, and to recognize the face there.

[4:21:38] Trustee Rogers: he said that he he's the individual hired as the bylaw officer mr did direct manager

[4:21:45] Trustee Rogers: thingman's email this morning at 9 30 introduced him to us i did

[4:21:49] Trustee Rogers: see too but maybe if he comes i

[4:21:51] Trustee Rogers: didn't know if someone had invited him to introduce himself to us well

[4:21:54] Trustee Fast (probable): i think maybe

[4:21:55] Trustee Fast (probable): warren was going to do an introduction or something so okay well let's just uh let that

[4:21:59] Trustee Fast (probable): go for the moment then

[4:22:00] Trustee Rogers: and

[4:22:01] Trustee Fast (probable): i have a

[4:22:01] Trustee Rogers: little bit of advocacy to let you know um oh

[4:22:05] Trustee Fast (probable): okay go ahead dan

[4:22:06] Trustee Fast (probable): So

[4:22:07] Trustee Rogers: in December, you may recall that the Gabriel LTC advocated for and got a grant to do some planning from the ferry to the town center, the village center up the hill and had a report prepared, interestingly, by Mount Aerosmith Biosphere.

[4:22:35] Trustee Rogers: they have a they have a uh a planning function a consulting function anyway they prepared a report

[4:22:41] Trustee Rogers: which is quite kind of interesting uh it was it's on our it's just it's on our agenda that um where

[4:22:48] Trustee Rogers: they proposed a number of potential solutions for active transportation to get from the ferry

[4:22:52] Trustee Rogers: on gabriola up to the the village center um including a a gondola uh anyway it's an interesting

[4:23:01] Trustee Rogers: interesting read, but they did a very extensive

[4:23:05] Trustee Rogers: wide view consultation.

[4:23:07] Trustee Rogers: So it's on our, what do we do with that next

[4:23:11] Trustee Rogers: is our discussion at the local trust committee.

[4:23:15] Trustee Rogers: How do we turn that into an active project?

[4:23:20] Trustee Rogers: So just to let you know that that's still an ongoing

[4:23:23] Trustee Rogers: a discussion point I would do it the other way.

[4:23:25] Trustee Rogers: Mayor

[4:23:28] Trustee Fast (probable): Mrakas, Okay, very much i'm not seeing anything else, then i'm going to continue on bringing us to correspondence at 10.1 is the ministry from the system that the Minister check January 27 regarding meetings and safety and CEO pots and colors you want to address this.

[4:23:51] Voice 5: well thanks

[4:23:52] Voice 5: mr chair well instead of me bringing a report on this uh this is a correspondence to

[4:23:58] Voice 5: me and other caos who are dealing with these issues and it just shows you the subtleties

[4:24:01] Voice 5: as you walk through this of um you know that the large gaps that exist um in our legislative

[4:24:11] Voice 5: framework and

[4:24:12] Voice 5: in fact when you see the ministry saying oh we don't have the legislative space

[4:24:16] Voice 5: to do some of the things that we were talking about earlier in terms of providing limiting

[4:24:20] Voice 1: limiting

[4:24:20] Voice 5: public meeting spaces and so forth.

[4:24:22] Voice 5: So this just backs up those conversations.

[4:24:25] Voice 5: Also a good time for me to reiterate that

[4:24:28] Voice 5: while we're not back to fully the safety plans,

[4:24:30] Voice 5: it's just, I don't know if it's semantics to say

[4:24:33] Voice 5: safety plans, but then we're back into,

[4:24:36] Voice 5: they're saying the safety plans have to be amended

[4:24:38] Voice 5: into our, what's the right word here?

[4:24:47] Voice 5: Transmissible communicable disease plans,

[4:24:49] Voice 5: plans which we have done at the trust and we're updating on a fairly regular basis

[4:24:56] Voice 5: and that's really it so that you're informed it talks about public hearings

[4:25:00] Voice 5: and of course the proof of vaccination information there shows really where the

[4:25:07] Voice 5: limits of the provincial governments are and where we have to take up a responsibility

[4:25:14] Trustee Fast (probable): okay thank you trustee rogers um

[4:25:18] Trustee Rogers: thank you i found the letter very interesting and uh

[4:25:21] Trustee Rogers: uh informative and I wondered whether the is whether uh your thoughts on making sure this

[4:25:27] Trustee Rogers: was made available to all trustees directly because it I think it sets out some of the

[4:25:32] Trustee Rogers: questions I get from time to time um unless you think that's inappropriate I would like to see

[4:25:38] Trustee Rogers: that happen I

[4:25:41] Voice 5: can't see a problem with that um I don't think it's a personal communication anyway

[4:25:48] Voice 5: Anyway, so I could probably just send it out

[4:25:51] Voice 5: with an email, an attachment,

[4:25:55] Voice 5: say here's the latest information

[4:25:57] Voice 5: and I can do that the next day or so.

[4:25:59] Voice 5: Thanks very much.

[4:26:00] Trustee Fast (probable): Okay, do you want specific direction to that?

[4:26:04] Voice 5: Only if you feel you need to,

[4:26:05] Voice 5: otherwise I'll just sort of do it.

[4:26:09] Voice 5: I think

[4:26:10] Trustee Fast (probable): we'll let the CAO do it.

[4:26:13] Trustee Fast (probable): Okay, so 10.2 is just a copy of the letter that we sent

[4:26:17] Trustee Fast (probable): and that's there primarily for information

[4:26:19] Trustee Fast (probable): Mayor Mrakas, Information to information received through information and if that's all right i'll point three, which is a letter from a truck.

[4:26:27] Trustee Fast (probable): Mayor Mrakas, A plea for the Gulf Islands and perhaps if it hasn't already that should be forwarded to the 2015 project, I would think.

[4:26:38] Trustee Fast (probable): Mayor Mrakas, Any thoughts on that from vice chair so we'll just receive it for information may be addressed to 2015 doesn't say so, then i'm just going to receive it for information asking any director.

[4:26:53] Trustee Fast (probable): and then the next one then would be 10.4 notice of planning potential changes to vessel management

[4:26:59] Trustee Fast (probable): i asked for this to be put on our agenda came in last week apparently a number of you have received

[4:27:05] Trustee Fast (probable): a similar uh letter um being addressed to the chairs of the south of the of the southern gulf

[4:27:13] Trustee Fast (probable): island and other local trust committees um i think there's a ask in that but if you want to

[4:27:21] Trustee Fast (probable): meet with us to discuss to us and i would like to ask for support from executive committee

[4:27:28] Trustee Fast (probable): for myself and claire frader as the most senior person aware of what we've been doing with respect

[4:27:36] Trustee Fast (probable): to the anchorages file here because i don't think that whoever's in charge of this file

[4:27:42] Trustee Fast (probable): understands the island's trust and the historic interest we have in this like it's really

[4:27:47] Trustee Fast (probable): and disappointed that one of the leading statements is that vessels have the right to anchor in

[4:27:54] Trustee Fast (probable): the Southern Gulf Islands, which has been the biggest bone of contention.

[4:27:59] Trustee Fast (probable): And admittedly, that may be true.

[4:28:01] Trustee Fast (probable): So I'd be interested in support from DC to facilitate a conversation with the person

[4:28:08] Trustee Fast (probable): that's written and hopefully expand the scope of this vessel management thing, which comes

[4:28:15] Trustee Fast (probable): from the federal government initiative to want to do some whatever they call that on-time service

[4:28:22] Trustee Fast (probable): delivery the goods etc trustee patrick well

[4:28:28] Trustee Patrick: seeing that this letter came addressed to each

[4:28:31] Trustee Patrick: one of us as chairs of our various islands that are affected um i haven't forwarded it yet

[4:28:39] Trustee Patrick: to the i assume i should share it with the other trustees um and so i'm not certain if

[4:28:47] Trustee Patrick: you know we should give more are are is any any trustee free to make comment on this issue or

[4:28:54] Trustee Patrick: what to do oh

[4:28:56] Trustee Fast (probable): certainly they are and i would suggest it indeed show up on an agenda of a

[4:29:00] Trustee Fast (probable): local trust committee in the near future um but i think that there needs to be a um before we go

[4:29:06] Trustee Fast (probable): too insane on this and everybody going what's going on i think there's potential there's uh

[4:29:12] Trustee Fast (probable): and maybe turn to Director Frater to ask.

[4:29:15] Trustee Fast (probable): I think there's potential for us to steer this

[4:29:18] Trustee Fast (probable): in a much more different direction,

[4:29:20] Trustee Fast (probable): or at least ask the right questions

[4:29:22] Trustee Fast (probable): with respect to the Southern Gulf Islands,

[4:29:24] Trustee Fast (probable): with respect to anchorages.

[4:29:26] Trustee Fast (probable): But it should end up on an agenda.

[4:29:29] Trustee Fast (probable): And there should be more comment from others.

[4:29:31] Trustee Fast (probable): But I think there's also a fundamental misunderstanding here

[4:29:35] Trustee Fast (probable): from my interpretation.

[4:29:37] Trustee Fast (probable): And I'll ask Director Frater,

[4:29:39] Trustee Fast (probable): or any advice as a senior policy person within the trust?

[4:29:45] Voice 12: Yes, so I would just mention no concern

[4:29:47] Voice 12: with it going to local trust committee agendas,

[4:29:49] Voice 12: but we might provide you as chairs with something to say

[4:29:52] Voice 12: with regard to the advocacy policy

[4:29:54] Voice 12: that talks about these advocacy being coordinated

[4:29:58] Voice 12: in nature across the trust area.

[4:30:00] Voice 12: because of course one of the outcomes that could happen is pitting local trust areas against local

[4:30:04] Voice 12: trust areas in terms of their opposition to having anchored vessels and that's not the approach that

[4:30:10] Voice 12: trust councils wanted to take in the past and so it's at the advocacy policy sort of steers you

[4:30:15] Voice 12: towards a coordinated approach through trust council and certainly it does seem we've got

[4:30:21] Voice 12: we're working with someone here who doesn't have background as to the trust council's former

[4:30:24] Voice 12: positions and advocacy work. I will admit I haven't worked on this file probably for at least

[4:30:29] Voice 12: a year now um so personalities certainly change and um we could provide some background as to

[4:30:35] Voice 12: what's been asked previously um i would note um yeah i guess i'll leave it at that for now

[4:30:42] Trustee Fast (probable): oh i think that's it um uh director or vice chair fast yeah

[4:30:51] Trustee Fast: i think this is uh

[4:30:53] Trustee Fast: totally appropriate for um you chair luckham and uh and claire or whoever staff uh to respond

[4:31:00] Trustee Fast: to this request for input and i'd like to move that executive committee request staff and chair

[4:31:07] Trustee Fast: luckham to uh respond to the port of vancouver uh sorry fraser vancouver fraser port authority

[4:31:16] Trustee Fast: request for input uh following trust council's advocacy policy what else do you need well i

[4:31:26] Trustee Fast (probable): would actually just phrase that to meet to clarify um as was sort of stipulated in the letter

[4:31:33] Trustee Fast (probable): unfortunately i don't have it in front of me but just if you just said to meet with them and whether

[4:31:38] Trustee Fast (probable): i wanted

[4:31:40] Trustee Fast: to give it leave it a little bit more open in case you wanted to follow up with letters

[4:31:45] Trustee Fast: and stuff like that and provide mapping oh

[4:31:48] Trustee Fast (probable): well definitely well yeah okay that's i'm sure that's

[4:31:52] Trustee Fast (probable): That's fine. Can you get that, Laura?

[4:31:55] Voice 15: Not the last bit, sorry.

[4:31:58] Voice 15: Request for input.

[4:32:03] Trustee Fast: That executive committee request staff

[4:32:05] Trustee Fast: and Chair Luckum to respond to the,

[4:32:08] Trustee Fast: oh, I see, Vancouver Fraser Port Authority's request

[4:32:11] Trustee Fast: for input following trust council's advocacy policies.

[4:32:17] Voice 15: Thank you.

[4:32:17] Trustee Fast: That's good.

[4:32:18] Trustee Fast: Okay.

[4:32:22] Trustee Fast (probable): So moved, do I have a seconder?

[4:32:25] Trustee Fast (probable): Thank you, Dan.

[4:32:27] Trustee Fast (probable): Any discussion?

[4:32:27] Trustee Fast (probable): discussion all those in favor okay thank you for that support um

[4:32:33] Voice 7: yeah

[4:32:36] Trustee Fast (probable): so um next item 10.5 dan you

[4:32:40] Trustee Fast (probable): brought that to us that's um registration um for the sailor seat conference i i didn't bother

[4:32:46] Trustee Fast (probable): saying this earlier but i thought i'm not mistaken i think that the advice provided by the cao at our

[4:32:54] Trustee Fast (probable): last meeting was that oh

[4:32:55] Trustee Rogers: you're right yeah

[4:32:57] Trustee Fast (probable): that just put it out inexpensive

[4:32:59] Trustee Rogers: yeah just put it on

[4:33:01] Trustee Rogers: you're right i now now as soon as you said that i recall he said that so okay

[4:33:06] Trustee Fast (probable): so that's all good

[4:33:07] Trustee Fast (probable): all right then so the next one is for receipt for information is 10.6 that's the ombud person report

[4:33:13] Trustee Fast (probable): i i believe we get that quarterly or so and um uh there was obviously a number of investigations

[4:33:19] Trustee Fast (probable): of which the details can be accessed online,

[4:33:22] Trustee Fast (probable): but nothing which there was any direction provided to us

[4:33:27] Trustee Fast (probable): and they're all closed.

[4:33:28] Trustee Fast (probable): So that's just to be received for information

[4:33:30] Trustee Fast (probable): as that's all right.

[4:33:31] Trustee Fast (probable): Any questions?

[4:33:32] Trustee Fast (probable): Sue Ellen Fast, do you have your hand up?

[4:33:33] Trustee Fast: Sorry, left over.

[4:33:37] Trustee Fast (probable): And that does it 10.6.

[4:33:42] Trustee Fast (probable): Oh, that's the last page.

[4:33:44] Trustee Fast (probable): So that means we're going to go to in-camera now

[4:33:47] Trustee Fast (probable): and there is a motion that's there.

[4:33:48] Trustee Fast (probable): they're not just for the members of the public oh sorry I'm getting ahead of myself the review

[4:33:55] Trustee Fast (probable): and amendment of the current work program that's a document on page 116 which um in an ideal

[4:34:02] Trustee Fast (probable): situation is amended prior to us receiving it and is what's online and so we would normally

[4:34:10] Trustee Fast (probable): receive that for information unless there's any questions about that not seeing any so that's how

[4:34:16] Trustee Fast (probable): how that will happen.

[4:34:16] Trustee Fast (probable): Our next meeting is scheduled for February the 23rd.

[4:34:20] Trustee Fast (probable): Somehow I thought it was the 12th.

[4:34:21] Trustee Fast (probable): I knew that must've been wrong.

[4:34:22] Trustee Fast (probable): So February the 23rd at nine o'clock,

[4:34:26] Trustee Fast (probable): that's our pre-council meeting.

[4:34:28] Trustee Fast (probable): I will ask the question,

[4:34:30] Trustee Fast (probable): is this one of the ones that we're actually going to meet

[4:34:32] Trustee Fast (probable): in person?

[4:34:33] Trustee Fast (probable): Does somebody recall?

[4:34:35] Voice 15: Yes, it is scheduled for in-person meeting.

[4:34:38] Trustee Fast (probable): One or more executive committee members may attend.

[4:34:41] Trustee Fast (probable): Okay.

[4:34:42] Trustee Fast (probable): So then I will plan to attend that in Victoria

[4:34:45] Trustee Fast (probable): and host it there and if you wish to join me you'd be more than welcome but don't feel obligated with

[4:34:52] Trustee Fast (probable): all the travel and everything else um so i'll just leave that at that and then uh if i could

[4:35:00] Trustee Fast (probable): get a motion to close the meeting to the public i'd appreciate that on your agenda i move that

[4:35:06] Trustee Fast: the meeting be closed to the public subject to sections 91 c g and i of the community charter

[4:35:13] Trustee Fast: in order to consider matters related to employee relations litigation affecting the island's trust

[4:35:18] Trustee Fast: and receipt of advice that is subject to class solicitor with client privilege and that staff

[4:35:22] Trustee Fast: attend the meeting so

[4:35:25] Trustee Fast (probable): moved and seconded any discussion all those in favor that carries

[4:35:32] Trustee Fast (probable): So let us give Lori a moment to stop recording and streaming.