Islands Trust Council regular meeting, February 23, 2022

[0:00:02] Okay.

[0:00:19] Voice 13: So, good morning, everyone. My name is Peter Luckham. I'm chair of Island Stress Council. This is the Executive Committee meeting of February the 23rd.

[0:00:32] Voice 13: I find myself here in Ligonquin Territory in the city of Victoria with our Victoria staff here, and I'm grateful to be able to live in Coast Salish Territory.

[0:00:46] Voice 13: Of course, I'm elected on Thetis Island, and that's in Lax, in a penultimate territory.

[0:00:51] Voice 13: I'm very grateful to live on that little island.

[0:00:55] Voice 13: So I'm joined here in Victoria by Laura Patrick, elected on Salt Spring Island.

[0:01:00] Voice 13: Good morning, Laura.

[0:01:02] Voice 13: And online, I'm joined by Vice Chair Dan Rogers, Canberra Keats Islands, and Trustee Councillor Sue Allen-Fanspo in our municipality.

[0:01:14] Voice 13: Good morning.

[0:01:16] Trustee Fast: Good morning.

[0:01:16] Voice 13: And the staff with us here today is Ross Hotzenpiller, our CAO.

[0:01:22] Voice 13: Morning.

[0:01:23] Voice 13: David Marler, Director of Local Planning Services.

[0:01:26] Voice 13: Ella Carmentillo, Legislative Services Manager.

[0:01:30] Voice 6: And

[0:01:31] Voice 13: of course, Lori Foster, Executive Coordinator, who makes all this technology and magic happen in minutes to record all of the decisions that we've made.

[0:01:40] Voice 13: made. I'm grateful to all of you, each and every one of you, for the work that you do for us

[0:01:44] Voice 13: in supporting the important work that we do at the Islanders Trust. We have an agenda, quite a full

[0:01:52] Voice 13: agenda, 833 pages, I'll say,

[0:01:55] Voice 6: which

[0:01:57] Voice 13: is significant, but not terribly unusual. It's a little larger

[0:02:03] Voice 13: than usual, but that's the work of the Islanders Trust. I'll ask if there is one item that we got

[0:02:09] Voice 13: late an addendum at 8.2.3.1 i believe regarding uh minister uh announcement regarding housing

[0:02:23] Voice 13: developments at the legislature so we'll look forward to that report that's certainly

[0:02:27] Voice 13: uh caught everybody's attention in the last couple of days so thank you david for the quick response

[0:02:32] Voice 13: in getting us this information is there anything

[0:02:36] Voice 13: else to add to the agenda today dan rogers first

[0:02:39] Voice 13: and then trustee fast thanks

[0:02:43] Trustee Rogers: if i could uh it's a it's not a trust council item so it can probably

[0:02:48] Trustee Rogers: go after maybe under local planning services or something like that or new items uh i just got

[0:02:55] Trustee Rogers: an email in about about um local trust committee meetings and uh in the north that they're we just

[0:03:01] Trustee Rogers: got a message this morning that they're planning to go back to in person in the early in the next

[0:03:06] Trustee Rogers: week and i wanted to talk about that whether that's the direction because that's contrary

[0:03:11] Trustee Rogers: to what we're hearing in the southern gulf islands so okay so

[0:03:16] Voice 13: 9.3.1 i'll put meetings down

[0:03:18] Voice 13: and i'll have you speak to that yeah thank you

[0:03:21] Voice 13: um

[0:03:22] Trustee Fast: thank you chair i'd like to hear any news that

[0:03:27] Trustee Fast: staff might have about the reorganization of flynn roared and um how it's been divided up

[0:03:35] Trustee Fast: thank you are

[0:03:37] Voice 13: you familiar now david mauler is not prepared with that information ceo

[0:03:41] Voice 13: no nothing uh here at this time but we could certainly ask staff for some reporting out

[0:03:46] Voice 13: yeah

[0:03:47] Trustee Fast: thank you thank

[0:03:49] Voice 13: you uh unless you simply want to discuss it but this this is not no

[0:03:54] Voice 13: information at this time what i'm seeing in the room all right anything else all right then so

[0:04:01] Voice 13: So then let's adopt the agenda as amended and let us begin.

[0:04:12] Voice 13: So the first item on our agenda will be reporting out

[0:04:18] Voice 13: from the previous meeting and we simply previous electronic,

[0:04:23] Voice 13: so previous in-camera meeting,

[0:04:25] Voice 13: and that was simply we adopted the minutes

[0:04:28] Voice 13: of the previous in-camera meeting of February the 2nd.

[0:04:34] Voice 13: So that's all the report there.

[0:04:37] Voice 13: So we're going to go directly from here into adoption

[0:04:42] Voice 13: of the out of camera minutes from February the 2nd.

[0:04:48] Voice 13: Some reason those dates don't make sense, but that's okay.

[0:04:52] Voice 13: And so I'll ask if there's any changes

[0:04:54] Voice 13: to the minutes of February the 2nd, the open meeting.

[0:04:57] Voice 13: then I will then take those by general consent

[0:05:02] Voice 13: as adopted as presented.

[0:05:04] Voice 13: Thank you very much.

[0:05:06] Voice 13: The next item here then brings us directly

[0:05:09] Voice 13: to the follow-up action list.

[0:05:11] Voice 13: And we'll just go around the room as we normally do

[0:05:14] Voice 13: with the director's follow-up action list report,

[0:05:19] Voice 13: anything they wish to speak to,

[0:05:20] Voice 13: and follow that by their area report.

[0:05:24] Voice 13: So I'm going to start off today with the CAO.

[0:05:27] Voice 13: Good morning, Russ.

[0:05:28] Voice 13: Good morning, sir.

[0:05:29] Voice 13: Thank you for everything you do to keep us on the rails.

[0:05:32] Voice 13: Thanks very much.

[0:05:33] Voice 13: Good morning to the committee.

[0:05:35] Voice 13: Good to

[0:05:35] Voice 12: be with you all.

[0:05:36] Voice 12: It's good to be live with some elected officials.

[0:05:39] Voice 13: A

[0:05:40] Voice 12: rare circumstance, but enjoying that.

[0:05:43] Voice 12: Turning our minds to the follow-up action list.

[0:05:47] Voice 12: The first item, I believe, though it lives here at executive committee,

[0:05:53] Voice 12: is well, it's an eternal direction.

[0:06:00] Voice 12: And I believe it's essentially owned

[0:06:04] Voice 12: by Trust Programs Committee who over a couple of years ago

[0:06:08] Voice 12: asked to have this as something that we'd like to discuss.

[0:06:12] Voice 12: I know it was brought up recently by one of the vice chairs

[0:06:14] Voice 12: for some, how could we action this better or more?

[0:06:19] Voice 12: And so that would really, that hasn't been presented

[0:06:22] Voice 12: that to my understanding at tpc and gotten on the floor for further consideration um perhaps at the

[0:06:28] Voice 12: next tpc meeting it could do that and we could cover it with some reporting but uh that's the

[0:06:34] Voice 12: status of that um uh yeah until i don't have anything significant to repeat to provide you

[0:06:40] Voice 12: for item two i have provided um the last uh just as an update since um everyone came back in uh

[0:06:50] Voice 12: january and february i was in touch with the ministry they told me um no matter what progress

[0:06:56] Voice 12: you make in the short term it would not be if we were getting somewhere around forest protection

[0:07:00] Voice 12: it would not be just sitting in the legislature it would be some future one and they now have

[0:07:06] Voice 12: received all of our reporting including um the summary report from the last trust council where

[0:07:13] Voice 12: we went through examples of municipal examples of forest protection bylaws and trustees identified

[0:07:21] Voice 12: essentially their their particular interest how that could be um used or utilized or authorized

[0:07:28] Voice 12: within the ounce trust if it goes forward they're in receipt of those documents and they're reviewing

[0:07:31] Voice 12: them and i expect they'll get back to me when they're in

[0:07:34] Voice 11: people other

[0:07:36] Voice 12: than that the rest of

[0:07:36] Voice 12: my materials are completed and answering questions of course and if there aren't any i'd go to

[0:07:43] Voice 12: my brief

[0:07:45] Voice 13: CTO report.

[0:07:46] Voice 13: Okay, Dan Rodgers, do you have a question?

[0:07:52] Trustee Rogers: Thanks, good morning everyone and good morning, Ross.

[0:07:56] Trustee Rogers: Number four on your list,

[0:08:00] Trustee Rogers: is that the proposal that came to,

[0:08:04] Trustee Rogers: I just wanted to be clear and make sure I understood it

[0:08:06] Trustee Rogers: or if it is the item that came to FPC last week

[0:08:10] Trustee Rogers: and is now going to trust council regarding the budget,

[0:08:12] Trustee Rogers: is that what that refers to or is it something else?

[0:08:16] Trustee Rogers: i just wanted to be clear the

[0:08:24] Voice 12: budget item does not address this fully uh we're we're well past

[0:08:30] Voice 12: this i provided an electronic i don't even know why it's still here to be quite honest we have

[0:08:36] Voice 12: reporting that i provided i think pre-christmas that satisfied um the interim solution which is

[0:08:44] Voice 12: is essentially the vice chairs and the provision

[0:08:48] Voice 12: of those services and the issues moving faster

[0:08:52] Voice 12: than the fuel report is keeping up with.

[0:08:59] Trustee Rogers: I'm just wondering if that maybe just take a minute,

[0:09:03] Trustee Rogers: we talk about that because it says this came out

[0:09:06] Trustee Rogers: of the meeting of February the second,

[0:09:07] Trustee Rogers: which would have been our last EC meeting

[0:09:11] Trustee Rogers: and which is where I understood we,

[0:09:15] Trustee Rogers: We, you know, the concern was in term because people are demanding in electronic meetings,

[0:09:21] Trustee Rogers: we can't do them in full, et cetera, et cetera.

[0:09:24] Voice 12: Yeah.

[0:09:26] Voice 12: So, yes.

[0:09:29] Voice 12: So I'm conflating two different reports.

[0:09:31] Voice 12: One is the longer term solution associated with electronic meetings and this.

[0:09:35] Voice 12: At our last EC meeting, I presented your report and then you asked me to refine it and I did

[0:09:40] Voice 12: refine it and provide it to financial planning committee and you received it.

[0:09:43] Voice 12: It had the previous report from Heather Cowron

[0:09:48] Voice 12: and summarizing the Northern LTC's request for support

[0:09:53] Voice 12: and the interim solution from now for six weeks

[0:09:59] Voice 12: that we would undertake.

[0:10:00] Voice 12: And that's what we're undertaking right now.

[0:10:02] Trustee Rogers: Thank you.

[0:10:05] Voice 13: Thank you.

[0:10:06] Voice 13: Any further questions?

[0:10:09] Voice 13: No.

[0:10:10] Voice 13: So are you going to continue now with your SCAO report?

[0:10:13] Voice 13: Sure.

[0:10:14] Voice 13: Over the last

[0:10:14] Voice 12: three weeks or so, we've been focused, or my office has been focused primarily

[0:10:20] Voice 12: on receiving the governance report, getting it out to trustees, and then getting it through

[0:10:27] Voice 12: our agenda process.

[0:10:29] Voice 12: And we have completed that and look forward to the conversation coming up.

[0:10:35] Voice 12: I provided a brief report that covers the management report by Great Northern Management

[0:10:41] Voice 12: and further reporting or analysis

[0:10:45] Voice 12: will come of discussion and direction

[0:10:47] Voice 12: from Trust Council when we get there.

[0:10:51] Voice 12: We're now undertaking some more selected outreach

[0:10:54] Voice 12: to First Nations associated with the policy statement,

[0:10:57] Voice 12: whereas we've gone over the last year and a half

[0:11:00] Voice 12: out with a variety of means of outreach.

[0:11:05] Voice 12: We're now providing some more targeted requests,

[0:11:08] Voice 12: so I'm involved in those.

[0:11:10] Voice 12: and some of those meetings that will come up

[0:11:14] Voice 12: in the next couple of months

[0:11:16] Voice 12: may or may not be appropriate

[0:11:19] Voice 12: for Chair Luckum to attend as well

[0:11:21] Voice 12: to have some of those conversations.

[0:11:23] Voice 12: So just letting you know that that work is underway.

[0:11:26] Voice 12: A communication strategy is being developed

[0:11:29] Voice 12: specifically to deal with misinformation

[0:11:33] Voice 12: associated with the policy statement.

[0:11:35] Voice 12: And that is not,

[0:11:36] Voice 12: it's not the development of different arguments

[0:11:38] Voice 12: by any stretch.

[0:11:39] Voice 12: It's just correcting information that's in the public sphere and figuring out an appropriate way to get that forward.

[0:11:47] Voice 12: That's imminent. There's both that and there's some exercise associated with the more regular operations of the Islands Trust where there's some misinformation out there.

[0:11:59] Voice 12: And we want to make sure that through this cycle that we're getting the proper and correct information so people can speak with some understanding when they're writing to us and having the same set of information.

[0:12:13] Voice 12: So that we're continuing, obviously the budget and in terms of offices, we're seeing the COVID Omicron daily caseloads are in the 500s and from the peak of, let's say, a couple of months ago, that seems much less when we were 12, 1300, 1400 people.

[0:12:38] Voice 12: people um it's still as high as it's that that number is as high as it's any of the other peaks

[0:12:44] Voice 12: have been so um it seems that this virus is teaching us not to be complacent that being said

[0:12:51] Voice 12: i think within a couple of weeks given the direction of the province that we'll see the

[0:12:55] Voice 12: opening of the offices more fully um and have the ability to have staff return to the offices

[0:13:01] Voice 12: they're primarily working from home so we'll provide more opportunities for them to come in

[0:13:05] Voice 12: and the northern office will open more um within the next i would think in the next couple of weeks

[0:13:11] Voice 12: and i would probably see you um prior to making

[0:13:15] Voice 12: that determination or be in contact

[0:13:19] Voice 8: so those are my feelings

[0:13:22] Voice 13: to update you okay a lot to think about there um have i shared you

[0:13:29] Voice 13: any questions um i guess that what i think about a lot is um our communications and what we hear

[0:13:44] Voice 13: and how the public is seeing or hearing or interpreting

[0:13:48] Voice 13: what they think is going on.

[0:13:50] Voice 13: And I think there's lots of lessons for us to learn

[0:13:53] Voice 13: about how we think we're putting information out

[0:13:56] Voice 13: and how the public is receiving it

[0:13:58] Voice 13: in order to be able to maybe try and keep the story straight somehow

[0:14:04] Voice 13: at press time, so to speak.

[0:14:06] Voice 13: But there's no way to manage or control how people interpret it.

[0:14:12] Voice 13: They're just cognizant of that.

[0:14:13] Voice 13: And so I'm glad that there's this work going on in communications.

[0:14:20] Voice 13: Anything else from anybody else?

[0:14:22] Voice 13: Although, in which case, I'll go to the Director of Administrative Services, Julia Mobs.

[0:14:27] Voice 13: I really want to thank you for all of your work in getting us prepared for our budget and excellent work all around.

[0:14:38] Voice 13: Thank you, Julia.

[0:14:38] Voice 13: Over to you for your follow-up action list and area director's report.

[0:14:43] Voice 13: work.

[0:14:44] Voice 1: Good morning, Executive Committee. So there's only two items on my follow-up action list.

[0:14:49] Voice 1: The first one relates to a policy review. It's a financial policy. We heard at Financial Planning

[0:14:54] Voice 1: Committee recently that the Trust Council agenda was feeling full, and so there was a deferral of

[0:15:00] Voice 1: a policy review there. So I took the opportunity to apply that mindset to this policy review.

[0:15:06] Voice 1: So we'll be undertaking that in following months, and hopefully it can land on next Trust Council's

[0:15:11] Voice 1: agenda in June which I think might be a bit of a lighter agenda there. Item number two is a target

[0:15:16] Voice 1: date of September and we're still tracking towards that and those are the only two items on my area

[0:15:22] Voice 1: of the follow-up action list. I can take questions or just dive into my director's report. Any

[0:15:27] Voice 13: questions for the director? No okay into your report.

[0:15:33] Voice 1: Okay so as you are well aware budget

[0:15:36] Voice 1: is very busy at the moment we're receiving a lot of correspondence from the public with feedback

[0:15:42] Voice 1: back on the budget, oftentimes with many questions

[0:15:45] Voice 1: that need to be responded to as sometimes

[0:15:47] Voice 1: there's incorrect information that will be circulated

[0:15:50] Voice 1: if we don't make sure to prioritize a response.

[0:15:53] Voice 1: So that's been taking up some time as well as making changes

[0:15:56] Voice 1: to the draft budget and getting everything ready

[0:15:58] Voice 1: for trust councils meeting in March.

[0:16:00] Voice 1: So and you'll see all of those revised documents

[0:16:03] Voice 1: in today's agenda package and we can walk through

[0:16:05] Voice 1: the details of that at that time.

[0:16:07] Voice 1: So my world is very heavily budget focused.

[0:16:10] Voice 1: the human resources side of things we continue to be very short staffed in this area our human

[0:16:16] Voice 1: resources admin assistant is on leave we do have barb dashwood who's returned to us to cover some

[0:16:22] Voice 1: of the more administrative duties associated with that role but the human resources admin is still

[0:16:27] Voice 1: lacking our employee services coordinator is working part-time hours and so that's another

[0:16:32] Voice 1: gap in the other human resource staffing and it's a very very busy world in human resources all the

[0:16:39] Voice 1: time as you'll see in my trust council director's report so so i'm stepping in there as i can uh we

[0:16:45] Voice 1: are hanging on but it's certainly um it's a stretch um for us to to tackle everything that's going on

[0:16:51] Voice 1: there uh i do have vacation coming up very excited uh after trust council um i will be taking almost

[0:16:58] Voice 1: two weeks off and so i'm really looking forward to that um that's it for my update i can happily

[0:17:04] Voice 1: take questions if there are any um

[0:17:07] Voice 8: any questions to the director dan rogers

[0:17:12] Trustee Rogers: um thanks i'm glad to

[0:17:15] Trustee Rogers: hear you're taking vacation you just sort of walk me through what occurs after trust council and

[0:17:23] Trustee Rogers: when we adopt whatever budget we adopt and how that process happens with because we have to have

[0:17:29] Trustee Rogers: that in by the end of the march don't we or is there maybe i'm misunderstanding the process for

[0:17:35] Trustee Rogers: or how we get our budget or do we just have to adopt it is that is that we don't and pass the

[0:17:41] Trustee Rogers: the bylaw related to it we don't have to do anything else there's nothing else

[0:17:46] Trustee Rogers: functionally that we have to do at

[0:17:49] Voice 1: the march trust council meeting council will hopefully

[0:17:52] Voice 1: approve the budget and the bylaw and then from there i will prepare a report for the minister

[0:17:57] Voice 1: and i'll forward that report along with the five-year financial plan and budget to the

[0:18:01] Voice 1: minister for their approval the deadline to get that into the minister is the end of march

[0:18:05] Voice 1: so i will be making sure that that's submitted to the minister before i i go on leave um the

[0:18:12] Voice 1: minister then you know takes anywhere from a few weeks to a couple of months to review um there's

[0:18:18] Voice 1: usually back and forth i respond to their questions as i'm able and then once we've got approval from

[0:18:22] Voice 1: them uh we will do a financial plan adoption uh by rwm uh for a trust council um and that just

[0:18:31] Voice 1: happens whenever we get the approval from the minister okay

[0:18:33] Trustee Rogers: thanks very much i i thought i

[0:18:35] Trustee Rogers: knew there was some follow-up process but it's it you've got that gap after a gap that period after

[0:18:41] Trustee Rogers: you submit the report before the minister gets back and that's thanks very much and that's just

[0:18:46] Trustee Rogers: for the people uh anybody watching this as the ministry of municipal affairs right

[0:18:53] Voice 1: that's right

[0:18:54] Trustee Rogers: thanks very much

[0:18:56] Voice 13: any other questions to the director you want to go to your report then

[0:19:03] Voice 13: or you've covered that well

[0:19:05] Voice 1: that that was my report although one thing has just crossed my

[0:19:07] Voice 1: mind that i didn't mention um i'll be meeting with bowen island municipality today so i'm

[0:19:11] Voice 1: very excited to be meeting their new uh cfo over there when i reached out in december for

[0:19:16] Voice 1: you know annual uh discussion around the bow and levee there was no one there for me to connect

[0:19:20] Voice 1: with as the position is vacant so i'm very excited to meet the new bowen cfo and uh we'll be joined

[0:19:26] Voice 1: by um trustees fast and kale and hopefully chair luckham as well to review the levee for this year

[0:19:31] Voice 1: so I'm looking forward to that that's this afternoon.

[0:19:34] Trustee Rogers: Dan Rogers. Sorry I just I'm sorry to

[0:19:37] Trustee Rogers: be the one talking all the time but I do have another question so it I mean we see I'm guessing

[0:19:42] Trustee Rogers: you see more of this correspondence than we do but we're seeing some of it as it comes in and I

[0:19:50] Trustee Rogers: are you are you trying to respond to each one individually or is there some messaging going out

[0:19:56] Trustee Rogers: generally about the budget i just don't not quite sure what the your plan is because

[0:20:02] Trustee Rogers: if you're getting dozens and dozens of message it must be hard to respond to each of them

[0:20:06] Trustee Rogers: individually yes

[0:20:09] Voice 1: and so i'm not responding to um each email individually there's been a lot

[0:20:15] Voice 1: of correspondence coming in from the public uh to the budget inbox some of it is simply feedback

[0:20:19] Voice 1: and we receive that feedback um and pass it on to the appropriate party where there's questions um

[0:20:26] Voice 1: We do try to respond to those questions. Oftentimes, if questions are complex or require any analysis, that's definitely coming to me.

[0:20:34] Voice 1: Where there's any information that is incorrect, we do try to correct that.

[0:20:38] Voice 1: We know there's public forums out there where information is being shared and we don't want incorrect information to be shared.

[0:20:44] Voice 1: And so we do try to tackle those ones in particular.

[0:20:48] Voice 1: Some of them can take a lot of time to respond to if they're very in-depth.

[0:20:52] Voice 1: Some of them are quick.

[0:20:53] Voice 1: I know the communications team is dealing

[0:20:55] Voice 1: with a lot of the correspondence.

[0:20:57] Voice 1: So Director Frater might be able to respond

[0:20:59] Voice 1: to that question as well.

[0:21:01] Voice 13: I think the CAO would like to respond to that question.

[0:21:04] Voice 12: Well, thank you for noticing this.

[0:21:07] Voice 12: I think Director Mobs is underselling this a little bit.

[0:21:13] Voice 12: We're getting some fairly significant requests

[0:21:16] Voice 12: and detailed requests,

[0:21:18] Voice 12: and a lot of work has gone into some of the questions.

[0:21:21] Voice 12: um the challenge is is if the um the writer has a premise at the start of their question that

[0:21:27] Voice 12: may or may not be correct and all a series of questions follows um it's an hour or two to come

[0:21:34] Voice 12: up with an appropriate answer and get back to that person and we want to get back to that person so

[0:21:41] Voice 12: that they're informed and anyone they know is informed as we go forward so this is a form of

[0:21:48] Voice 12: communications around the budget it is not inconsequential in terms of terms of its time

[0:21:53] Voice 12: both from julia's perspective um nor from claire's perspective and of course the official budget

[0:22:01] Voice 12: feedback process has ended because because we need to get it to you for reporting purposes

[0:22:06] Voice 12: and now any um any future um correspondence is a quick you know there's a daily determination

[0:22:14] Voice 12: of is that specifically being sent to a given body,

[0:22:17] Voice 12: how should that be directed, et cetera, et cetera.

[0:22:20] Voice 12: So it's an ongoing effort.

[0:22:26] Trustee Rogers: Sorry, if I might, Mr. Chair, it is an ongoing effort

[0:22:31] Trustee Rogers: and I'm guessing we're going to continue to receive it

[0:22:34] Trustee Rogers: because there's going to be some messaging to trustees

[0:22:37] Trustee Rogers: in the next two weeks as we get to trust council

[0:22:40] Trustee Rogers: asking them to do X or Y or Z or to do that

[0:22:44] Trustee Rogers: because the final determination.

[0:22:46] Trustee Rogers: so this is just because the survey is closed and the official commentary is not is done that

[0:22:52] Trustee Rogers: doesn't mean there's not going to be some messaging out there and of course the dynamic

[0:22:55] Trustee Rogers: that sets up is all this information is out there and and we hear it all and other people hear it

[0:23:02] Trustee Rogers: and then we get to trust council and we and there it is in front of us and and people come with all

[0:23:08] Trustee Rogers: with that information not taking into account that the development of the budget has started

[0:23:14] Trustee Rogers: it basically in august um it did start in august and i know you're reporting and thank you for

[0:23:20] Trustee Rogers: your reporting uh because it sets out the whole lengthy process that we've gone through in

[0:23:26] Trustee Rogers: developing that budget and it's been the trust council uh in december and we'll come back again

[0:23:32] Trustee Rogers: so um i just want to make sure that i don't i don't know how to do it sort of a full-on

[0:23:38] Trustee Rogers: more than we've done i saw the notice that went out yesterday urging people to go to the

[0:23:43] Trustee Rogers: to watch the webinar that we um put on about two weeks ago again and the recording is there etc but

[0:23:51] Trustee Rogers: there is a lot of reporting so i guess if i'm speaking to people watching this to watch to go

[0:23:56] Trustee Rogers: back and read your reports because it sets out the the sequence of events that we've been through as

[0:24:02] Trustee Rogers: opposed to just sort of a random picking of numbers for the um uh for the the budget process

[0:24:09] Trustee Rogers: us. Thank you.

[0:24:13] Voice 13: Thank you, Dan. And, you know, there's a lot to think about in all of this

[0:24:20] Voice 13: communication. And I want to thank the director for all of the effort that she's making to try

[0:24:28] Voice 13: and her best ability with very, very limited resources available to her to try and stay ahead

[0:24:35] Voice 13: head of the conversation and i'll just note that the cao has remarked um recently with

[0:24:47] Voice 13: somebody's feeding back um i don't think it's me i think it was me oh i see okay so uh sure

[0:24:58] Voice 13: okay good um my train of thought was uh the cao has brought to our attention with the

[0:25:04] Voice 13: a lack of resources and resources being bodies in the room. It's difficult to keep ahead of our

[0:25:12] Voice 13: day-to-day business. And indeed, we want to communicate with the public and we want to hear

[0:25:18] Voice 13: from the public. But if we engage at the level of quadrupling of the amount of engagement that

[0:25:27] Voice 13: the public is asking for we simply do not have the capacity even a full

[0:25:32] Voice 13: uh staff levels to manage that and i would say that it uh off balances our process and our

[0:25:43] Voice 13: regular flow of activities associated with uh preparing the budget delivering the budget

[0:25:49] Voice 13: deciding on the budget and then reporting out and uh

[0:25:52] Voice 12: so i just want to acknowledge

[0:25:53] Voice 13: that that there's

[0:25:55] Voice 13: significant amount of work that's going into this year's budget um and thank you for that julia and

[0:26:01] Voice 1: all the

[0:26:01] Voice 13: rest of the staff that are supporting julia in that process um okay so let's go

[0:26:07] Voice 13: if there's nothing further to director local planning services for your follow-up action

[0:26:13] Voice 13: list uh report and your director's report and david nice to see you good

[0:26:18] Voice 9: thank you very much

[0:26:19] Voice 9: Thank you very much. So with the follow-up action list, the first two items on there are outstanding.

[0:26:26] Voice 9: They were supposed to have been done before this meeting, but due to personal reasons, that didn't happen.

[0:26:31] Voice 9: So I will bring those back to you at the next meeting, and we'll get those two items completed.

[0:26:37] Voice 9: So that's items one and two under direct local client services.

[0:26:41] Voice 9: That's the sponsorship policy and the discussion about the client services renewal status report.

[0:26:49] Voice 9: The last two items on the next page, three and four, number three is complete, and number four, the freshwater specialist is working on that, and we'll have that to you for the March 18th meeting.

[0:27:04] Voice 9: So that's it for the FAP action list. I do have a very short director's report listing questions on the FUAL.

[0:27:11] Voice 13: Any questions on the FUAL? No? Over to you for your report then, David.

[0:27:16] Voice 13: okay

[0:27:17] Voice 9: thank you and so on the staffing side the northern office we have island planner and a

[0:27:23] Voice 9: planning technician positions that are out for competition they're being advertised this week

[0:27:30] Voice 9: and it closes on friday so we plan to shortlist next week for both those positions interviews to

[0:27:37] Voice 9: follow and hopefully we will have those positions filled by march and i'll be providing more

[0:27:45] Voice 9: more information about how it's best for it to happen as I know more the other couple things is

[0:27:51] Voice 9: as you know the province amended the island's trust regulation to allow delegations and

[0:27:58] Voice 9: development permits this was a request of trust council so with the regional planning managers

[0:28:04] Voice 9: over the next few weeks we'll be working on what that could look like so likely it could be a model

[0:28:12] Voice 9: bill delegation bylaw that will bring through the executive trust council and then once we have that

[0:28:19] Voice 9: any local trust committee that would like to delegate will have the ability to do so

[0:28:26] Voice 9: bill 26 also amended the regulations to allow any local government to delegate minor variances

[0:28:35] Voice 9: is. We will look into this likely with legal advice but probably not until after we've worked

[0:28:43] Voice 9: on the development permit delegation and it might be something that would probably be good for the

[0:28:50] Voice 9: new council in the fall. Just the timing suggests that that's probably when we'll be able to bring

[0:28:56] Voice 9: it to council for consideration. Unlike the development permits it will likely be a model

[0:29:02] Voice 9: model delegation bylaw that council could approve and then local trust witnesses would

[0:29:08] Voice 9: like to delegate minor variances, minor developments permits could do so.

[0:29:15] Voice 9: And then beyond that, the regional planning team, so as you know, we have this planning

[0:29:24] Voice 9: The next steps now is to develop our internal processes for prioritization criteria, how we work together.

[0:29:35] Voice 9: We've been doing it transitionally and my intent is that it will all be ready to go at the next council.

[0:29:42] Voice 9: So in the fall, we'll have everything in place to go.

[0:29:46] Voice 9: And part of that is the policy that is going to go to council in March for at least a look at, a review, and hopefully in June for adoption.

[0:30:00] Voice 9: Policies will help staff to then develop internal processes to make those teams work in a very, hopefully, robust way.

[0:30:10] Voice 9: And then finally, with the regional planning managers, we will be reviewing over the next weeks or so the recommendations for local planning services out of the governance review.

[0:30:22] Voice 9: review. As you know, we have a $50,000 grant that's available for hiring a consultant to

[0:30:30] Voice 9: help us with reviewing application processing services. We wanted to wait for the governance

[0:30:36] Voice 9: review before we began that process. So we will be

[0:30:40] Voice 9: using the recommendations to help formulate

[0:30:43] Voice 9: what that review would look like. So we're not in a rush to get that started, but we do have to

[0:30:50] Voice 9: to spend the grant money, I think it's the 23rd of May,

[0:30:54] Voice 9: September of 2023, I believe it is.

[0:30:58] Voice 9: So we've got some time to work on it.

[0:31:01] Voice 9: So that's really it for now.

[0:31:02] Voice 9: Just wanted to pass that on and any questions,

[0:31:06] Voice 9: I'll answer them if you can.

[0:31:07] Voice 9: Thank you.

[0:31:08] Voice 13: Any questions for the director?

[0:31:11] Voice 13: Dan Rogers.

[0:31:14] Trustee Rogers: That last point, is that $50,000 part of that bigger grant,

[0:31:20] Trustee Rogers: the $300,000 that we got for processes

[0:31:25] Trustee Rogers: or is this a separate one?

[0:31:26] Trustee Rogers: Because I'm totally gapping on a separate grant of $50,000.

[0:31:30] Voice 9: No, it is part of that larger grant.

[0:31:32] Voice 9: The $50,000 was earmarked for a consultant

[0:31:36] Voice 9: to do application process and services review

[0:31:38] Voice 9: that we would define what that would look like.

[0:31:41] Voice 9: The remainder of that almost $400,000 grant

[0:31:44] Voice 9: was for the hardware upgrades

[0:31:46] Voice 9: rates um to our trust area property information system so it's a single grant yeah it's one grant

[0:31:56] Trustee Rogers: that was part of what the proposal okay and i recall that i just it sounded like it was a step

[0:32:01] Trustee Rogers: to me anyway my ears i have i have another question sorry i seem to be doing all the

[0:32:07] Trustee Rogers: questioning this morning i apologize

[0:32:08] Voice 5: oh

[0:32:10] Trustee Rogers: i can't see i can't see you you're behind my um my faces

[0:32:15] Trustee Rogers: is so just hearing the camera angle is but that's fine anyway the uh my other question is about um

[0:32:23] Trustee Rogers: the the project priorities report that's in our package that's going to trust council um that's

[0:32:30] Trustee Rogers: proposed to go to trust council and i didn't i didn't know where to talk about that i guess

[0:32:34] Trustee Rogers: because our decision point today around those documents is really whether to amend them or

[0:32:40] Trustee Rogers: or just send them to trust council the way they are as opposed to the

[0:32:44] Trustee Rogers: details. I have a lot of comments about that policy.

[0:32:48] Trustee Rogers: And I I'm, I'm, I'm wondering what the best way to, to,

[0:32:54] Trustee Rogers: to process those is because, because as I understand it,

[0:32:58] Trustee Rogers: you're bringing it to trust council for discussion and input, but like,

[0:33:03] Trustee Rogers: I filled like a two pages of notes as I was reading it,

[0:33:06] Trustee Rogers: because I hadn't seen it before I read my packages.

[0:33:08] Trustee Rogers: is so i'm wondering whether it would be better for me to just send you my comments in writing

[0:33:14] Trustee Rogers: because i can't imagine that we would take the time at trust council to go through each of those

[0:33:19] Trustee Rogers: things um but then the then i think well then trust council doesn't get the opportunity to

[0:33:25] Trustee Rogers: to hear what i have to say and maybe they don't

[0:33:28] Trustee Rogers: care maybe that's a good okay thing but

[0:33:30] Trustee Rogers: i wonder what your thoughts were about what how you would like to if that's an appropriate process

[0:33:35] Trustee Rogers: for you to deal with and the RPC to hear those comments?

[0:33:40] Voice 9: Yeah, okay, that's a good question.

[0:33:43] Voice 9: That policy is owned by the Regional Planning Committee.

[0:33:48] Voice 9: So it's really the committee that will be presenting,

[0:33:52] Voice 9: not really myself, it will be Laura Bishakin

[0:33:55] Voice 9: as the chair will be presenting and looking for the feedback.

[0:33:59] Voice 9: So really it's the committee that would like the feedback.

[0:34:02] Voice 9: So if it's just things that are pretty minor,

[0:34:06] Voice 9: maybe the I don't know clarification things like that um you could probably just send those to me

[0:34:12] Voice 9: and I'll make sure the committee sees those we can look at them but it's substantive if it has

[0:34:18] Voice 9: an effect on you know how the policy is going to work I think that really becomes a political

[0:34:25] Voice 9: change so it probably would be good for trust council to see those yeah

[0:34:31] Trustee Rogers: well yes as I said

[0:34:33] Trustee Rogers: it's a bit late for me to put something on the trust council agenda but maybe i'll write something

[0:34:37] Trustee Rogers: and and when i can figure out whether it can also maybe send it to the chair and and then uh and

[0:34:44] Trustee Rogers: also maybe pick a few of them out that i can raise at trust council if i feel appropriate okay dan uh

[0:34:50] Voice 13: yes um

[0:34:53] Voice 12: rogers i think that that last comment is is a good one other trustees will be in the same

[0:34:59] Voice 12: place you are um they'll be reading this and this will um touch a nerve with them this is i think

[0:35:06] Voice 12: this is related to the governance report actually around how we prioritize projects and allocate

[0:35:12] Voice 12: resources in the appropriate way we've been trying to tackle this 15 year problem um over the last

[0:35:18] Voice 12: year and a half there's no soft way to get it into trust council um except for this way and

[0:35:26] Voice 12: And we probably could book an afternoon to really work this through.

[0:35:32] Voice 12: And it's probably better to have this at Trust Council discussed, get impressions of trustees, you bring up three or four important points and anyone else doing that.

[0:35:43] Voice 12: And if we don't have enough time, we'll go back and we'll come back again.

[0:35:48] Voice 12: It's much better than having, I think, a fait accompli show up in front of Trust Council.

[0:35:54] Voice 12: and so it's it's an iterative process so i think that's the the right approach is the the three or

[0:36:01] Voice 12: four things that you really want to get get out and you would speak to those and trustees will

[0:36:05] Voice 12: do the same thing and write and we'll probably encourage them to write to rpc for these

[0:36:08] Voice 12: considerations and then at the next trust council maybe we have um a workshop when we're not doing

[0:36:13] Voice 12: the budget and uh receiving the government support because

[0:36:17] Trustee Rogers: it is it's incredibly important

[0:36:19] Trustee Rogers: important work it

[0:36:20] Voice 12: is it is it's setting

[0:36:21] Voice 12: the direction for the future and and how to allocate

[0:36:27] Voice 12: scarce resources so yeah um

[0:36:32] Voice 13: Laura Patrick um

[0:36:34] Voice 3: yes I know that the water uh existing water data is

[0:36:42] Voice 3: now on the website but have we confirmed did the province get given that data yes

[0:36:49] Voice 9: uh the the

[0:36:50] Voice 9: The province is aware of the data

[0:36:51] Voice 9: and we've offered that to them.

[0:36:53] Voice 9: I'm not sure we've actually transferred anything to them.

[0:36:59] Voice 9: We did talk with Simone Engels yesterday at the province.

[0:37:04] Voice 9: We talked about data sharing.

[0:37:06] Voice 9: So we will be working with Markham Vehicle

[0:37:08] Voice 9: to make sure that we have a data sharing agreement

[0:37:10] Voice 9: with the province.

[0:37:11] Voice 9: So this would be included as part of that.

[0:37:18] Voice 13: Okay, any other questions for the director?

[0:37:23] Voice 13: No.

[0:37:23] Voice 13: No, I just overall, I got to apologize.

[0:37:28] Voice 13: I was just trying to look for the email to refresh myself.

[0:37:34] Voice 13: And I had thought I forwarded to Robert Kojima in your absence,

[0:37:38] Voice 13: but it looks like it didn't go out for some reason.

[0:37:40] Voice 13: I was just trying to send it again to you.

[0:37:42] Voice 13: And it still hasn't gone out.

[0:37:43] Voice 13: I don't know why that is.

[0:37:45] Voice 13: But there was a question that has arisen in the Soul Spring Trust area

[0:37:50] Voice 13: with respect to the taxation of the SWPA funding on,

[0:37:56] Voice 13: we've had this question before on Piers Island

[0:37:59] Voice 13: and the fact that their situation is different than others.

[0:38:03] Voice 13: And I was looking for advice from you with respect

[0:38:07] Voice 13: to how we can best accommodate their concerns

[0:38:13] Voice 13: by providing them.

[0:38:15] Voice 13: And Laura has pointed out that certainly SWPA's reach

[0:38:18] Voice 13: does reach to piers island but they're objecting again this is at least the second or third time

[0:38:24] Voice 13: that through the budget they've objected to us levying that tax against their community

[0:38:29] Voice 13: so just want to bring that to your attention okay

[0:38:31] Voice 9: thank you do you want me to respond now or just

[0:38:34] Voice 9: by the email

[0:38:34] Voice 13: no uh you just go follow up on the other side

[0:38:36] Voice 13: because i did say i would bring it

[0:38:39] Voice 13: up at this meeting and um so i'm just bringing that up and that's there for you to consider

[0:38:44] Voice 13: in the future yeah thank you i'll respond yeah um so if there's nothing further for the director

[0:38:52] Voice 13: then let us now move along on our agenda let me get caught up here uh we're gonna go to director

[0:39:01] Voice 13: trust area services uh claire frager good morning claire i want to thank you for all the support

[0:39:08] Voice 13: for what you provided me in the last few weeks

[0:39:10] Voice 13: with lots of interviews and letters

[0:39:14] Voice 13: and appreciate the work from you and your department.

[0:39:17] Voice 13: Thank you, over to you.

[0:39:18] Voice 13: Thank

[0:39:19] Voice 2: you, Chair, I'll pass that on.

[0:39:21] Voice 2: So with regard to the follow-up action list,

[0:39:23] Voice 2: as you can imagine, much of our focus has been

[0:39:26] Voice 2: on the policy statement on 2050 engagement that's upcoming,

[0:39:30] Voice 2: but we have managed to get the standby tug letter released

[0:39:36] Voice 2: in jointly with San Juan County

[0:39:37] Voice 2: and supported the chair with an interview yesterday regarding that letter also we had

[0:39:42] Voice 2: the groundwater webinar on February 3rd which had either or over 350 people either watching

[0:39:48] Voice 2: or participating and we seem to have had I haven't looked at the recording numbers but we've had a

[0:39:52] Voice 2: high number of inquiries about the recording so I suspect we've had quite a number of people

[0:39:57] Voice 2: watching the recording as well and we've had quite a number of follow-up inquiries

[0:40:01] Voice 2: and have been supporting trust area residents with navigating how to get to where they need to

[0:40:07] Voice 2: in order to apply for a license. Also, we are delayed on a number of the advocacy letters

[0:40:16] Voice 2: that have been asked of us. So just wanted to bring that to your attention. We haven't made

[0:40:18] Voice 2: any progress yet on the trust council requested letter around the scrubbers on vessels, as well

[0:40:26] Voice 2: as the most recently requested letter in your agenda here on the last follow-up action item.

[0:40:31] Voice 2: around the Gambier dock.

[0:40:35] Voice 2: So perhaps once we've got this agenda out

[0:40:38] Voice 2: and get sort of the next news release

[0:40:40] Voice 2: and the survey launched for policy statement,

[0:40:42] Voice 2: we'll turn our minds to trying to catch up

[0:40:44] Voice 2: with some advocacy letters.

[0:40:47] Voice 2: So I'm happy to take any questions.

[0:40:49] Voice 2: Essentially, we haven't made any progress

[0:40:50] Voice 2: in any of the other items here I have noted.

[0:40:55] Voice 2: Yeah, so pleased to take questions.

[0:40:59] Voice 13: Any questions?

[0:41:01] Trustee Rogers: Dan Rogers.

[0:41:04] Trustee Rogers: it's more a comment than a question and um a bit of a i think me falling on our my sword and on

[0:41:13] Trustee Rogers: the rest of us one of the things that's become extremely noticeable as you look at some of these

[0:41:17] Trustee Rogers: dated items on this on the trust area services uh item is is that we ask way more of trust area

[0:41:24] Trustee Rogers: services than they can possibly deliver now we're in a bit of a conflux of a number of storms right

[0:41:31] Trustee Rogers: now where things are coming together and we I think we all recognize that that's not an ideal

[0:41:36] Trustee Rogers: scenario but one of the things I hope the message gets to these that may be too late for this trust

[0:41:43] Trustee Rogers: council but for the for the for the next executive and the next is to not it's to learn how to say no

[0:41:49] Trustee Rogers: to trustees that we can't do things and for trustees not to ask what's what can't get done

[0:41:55] Trustee Rogers: because i don't like and i'm sure you don't like that things sit on your to-do list for 18 months

[0:42:01] Trustee Rogers: and and because other things overtake it so it's just a comment and it struck me particularly in

[0:42:07] Trustee Rogers: looking through this follow-up action list um and it has nothing to do with with um how hard

[0:42:14] Trustee Rogers: everybody's working because uh it's it i know how hard how many hours uh your staff is putting in

[0:42:21] Trustee Rogers: and how challenged that is.

[0:42:23] Trustee Rogers: So it's more a comment than anything else.

[0:42:24] Trustee Rogers: I just want to say that,

[0:42:26] Trustee Rogers: that that's both a organizational issue

[0:42:31] Trustee Rogers: and a political issue

[0:42:34] Trustee Rogers: that we need to be more realistic

[0:42:36] Trustee Rogers: in what can get done in your department.

[0:42:43] Voice 13: Great.

[0:42:45] Voice 13: Any other questions?

[0:42:46] Voice 13: Any response to that?

[0:42:51] Voice 2: Yes, I would say certainly

[0:42:52] Voice 2: we've taken on large initiatives

[0:42:54] Voice 2: um and haven't necessarily backfilled sufficiently for routine work um so yes i can acknowledge that

[0:43:01] Voice 2: i think we've we've been growing i would say the demand of public engagement the amount of

[0:43:05] Voice 2: correspondence has certainly been challenging in recent days um without more resources cascading

[0:43:10] Voice 2: into support um but certainly we're looking forward to launching 2050 and i'm getting that

[0:43:15] Voice 2: underway and then perhaps then circling back to some of your outstanding work and some of the

[0:43:21] Voice 2: catch up on procedures that we want to put in place to ensure that we have good transitions

[0:43:25] Voice 2: when and we have staff coming and going because certainly the disruption within our communications

[0:43:29] Voice 2: position has certainly um had to decrease in efficiencies there i would say as new people

[0:43:36] Voice 2: come in and try and learn the rule and so on yeah thank you for that acknowledgement thank you um

[0:43:43] Voice 13: do you want to do a report or have you covered it all sure

[0:43:47] Voice 2: i could well yes just speaking to

[0:43:48] Voice 2: workload I could just let you know what's upcoming certainly we're pleased to present you with all

[0:43:54] Voice 2: the work that's in your agenda today and let you know that hopefully on Thursday we'll launch the

[0:43:57] Voice 2: stewardship award program and have that going out we are also going to be working towards the

[0:44:02] Voice 2: feedback from financial planning committee about the property tax notice insert for your next

[0:44:06] Voice 2: meeting we are hoping to launch the survey on Friday and then very shortly thereafter all going

[0:44:14] Voice 2: going well um make public all the engagement dates for the policy statement engagement of course many

[0:44:20] Voice 2: of the community halls are just opening up again after being closed for covid so we're just working

[0:44:24] Voice 2: with them now to arrange dates we are also looking forward to launching the living in the trust area

[0:44:29] Voice 2: mailing and maybe later on on your agenda today i can show you some of those publications and

[0:44:34] Voice 2: finally i want to let you know we've been doing great work with not so much tribal council to put

[0:44:38] Voice 2: together a webinar series through the freshwater grant and it's been trust area services staff

[0:44:42] Voice 2: supporting that so we're really looking forward to presenting that webinar series and want to

[0:44:49] Voice 2: acknowledge that it's been a great partnership and we're looking forward to having youth work

[0:44:54] Voice 2: with the trust and gain some new knowledge and skills so thank you thanks

[0:45:01] Voice 13: thank you claire

[0:45:04] Voice 13: any any questions on the director's report no well do the best you can and thank you for

[0:45:12] Voice 13: all that you do do it's remarkable actually um let us move along to legislative services manager

[0:45:21] Voice 13: i believe is next on my list here and carmen uh do you have uh anything to report from your area

[0:45:28] Voice 13: i

[0:45:28] Voice 4: do yeah so reporting on the policy review project which we started i think last february

[0:45:34] Voice 4: 11 out of the 18 policies deemed out of date have been updated or will be by the end of the

[0:45:41] Voice 4: trust council meetings so that leaves seven left to do should be able to do that over the next

[0:45:45] Voice 4: three council meetings and that will complete phase one of this policy review project and

[0:45:50] Voice 4: there's another whole stack that aren't quite as out of date and need some attention as well

[0:45:55] Voice 4: thank you and then i have a short update um of course i'm working on an foi request regarding

[0:46:04] Voice 4: rainpost conservation foundation correspondence so that's coming together to do the review of that

[0:46:11] Voice 4: And as part of preparing for my retirement, I'm documenting the duties of this legislative services manager position so my successor can have some guidance on it.

[0:46:23] Voice 4: I'm also providing a weekly training session on elections to a small group of staff, including the CAO.

[0:46:30] Voice 4: And finally, I'll be at Trust Council in March to help Lori out and join my last Trust Council.

[0:46:38] Voice 8: You picked

[0:46:39] Voice 4: a good one.

[0:46:41] Voice 13: well thank you for your uh uh years of service remind me how many years you've been with the

[0:46:47] Voice 13: alice trust 12

[0:46:48] Voice 4: this stint and 10 years uh from 78 to 88 right i'd forgotten that yeah the early

[0:46:55] Voice 13: days that's right that's the corporate memory right there yeah well uh thank you and um appreciate

[0:47:01] Voice 13: it and really good news on getting the policies updated laurie uh laura patrick well thank you

[0:47:09] Voice 3: for the policy work my question is about the protocol agreements and the various agreements

[0:47:14] Voice 3: that we have with all the different bodies that are primarily from the 1919 vintage

[0:47:20] Voice 3: did those fall under are

[0:47:21] Voice 4: those under you know we were

[0:47:24] Voice 4: specifically reviewing the trust council

[0:47:26] Voice 4: policies there are about a hundred

[0:47:28] Voice 3: no i know those but i'm

[0:47:29] Voice 4: just wondering where all the who

[0:47:30] Voice 3: make you own our own response okay i was curious you're

[0:47:35] Voice 4: right there are some dated ones yeah

[0:47:37] Voice 3: look at

[0:47:39] Voice 13: the dates look at the dates so um that i think concludes our follow-up action list

[0:47:47] Voice 13: reporting out and um if there's nothing further on this topic i'm going to move along on our

[0:47:53] Voice 13: agenda to local trust committee chair updates and uh where should i start today how about i start

[0:47:59] Voice 13: with the lord patrick because he's in the room with me here lord really nice to see you today

[0:48:03] Voice 13: today oh

[0:48:04] Voice 3: well thank you my reports too long i had two uh local trust committees that i

[0:48:09] Voice 3: chaired each of them are working extremely there are quieter local trust committees uh saturn

[0:48:16] Voice 3: met last uh last week uh they gave first reading to a uh sort of a housekeeping minor amendments

[0:48:23] Voice 3: to the land use bylaws uh that will proceed through and uh they did defer again on the model

[0:48:33] Voice 3: model fees by law to another meeting to consider.

[0:48:37] Voice 3: So they haven't taken action.

[0:48:40] Voice 3: Thetis Island was yesterday,

[0:48:46] Voice 5: seems

[0:48:47] Voice 3: like a month ago.

[0:48:52] Voice 3: They did give the readings to the model fee bylaw,

[0:48:56] Voice 3: had a lengthy conversation on the project.

[0:49:00] Voice 3: Thetis Island has spent almost the past year

[0:49:04] Voice 3: are talking about just defining amongst the at the political level what they were considering

[0:49:09] Voice 3: for a shoreline and coastal protection and having a lengthy conversation with that taking to heart

[0:49:15] Voice 3: the letter from labs and nation on really encouraging the project definition phase as

[0:49:21] Voice 3: being the time to have conversations with first nations uh they the fetus proceeded got a c2c

[0:49:28] Voice 3: grant from UBCM and are planning with the two primary First Nations of interest in Thetis,

[0:49:37] Voice 3: each of them a circumnavigation of Thetis Island in a boat with the First Nations and the elected.

[0:49:44] Voice 3: I think it's a highly responsible and good approach that Thetis is taking to really spend

[0:49:51] Voice 3: spend the time thinking about what this project, you know, could be long before saying, I want

[0:50:00] Voice 3: this tool. What is, what is the objectives? What are we, you know, so that I think I'm,

[0:50:04] Voice 3: I'm really happy to see this, this local trust committee to me that they're a kind of a model

[0:50:10] Voice 3: in that taking that time, engaging early. And I'm looking forward to the next steps

[0:50:16] Voice 3: that the boat trips are planned in march and uh following that though we'll kind of start to see

[0:50:23] Voice 3: if there's a project that's coming out of those conversations as it's starting to form and uh

[0:50:29] Voice 3: see where it goes and that's my report

[0:50:34] Voice 13: thank you for the kind words about my local customer

[0:50:39] Voice 13: committee um let's go sue ellen fast uh over to you for your report thank

[0:50:49] Trustee Fast: you i'm sorry working

[0:50:50] Trustee Fast: from home and there are different noises in the in and around the house um my uh report was the

[0:50:58] Trustee Fast: hornby local trust committee i held on uh chaired that on friday uh it was a good meeting we um

[0:51:05] Trustee Fast: covered a bunch of business.

[0:51:09] Trustee Fast: We didn't have anybody speak in town hall,

[0:51:14] Trustee Fast: but there were about eight attendees who were in the meeting

[0:51:18] Trustee Fast: and who knows how many watching on the live stream.

[0:51:21] Trustee Fast: So they did not give the readings to the model fees bylaw,

[0:51:25] Trustee Fast: but instead I think that we added it to the top priority project,

[0:51:29] Trustee Fast: which is our official community plan review,

[0:51:31] Trustee Fast: you because the advisory planning committee is already looking at uh fees and all they've just

[0:51:38] Trustee Fast: given us an another report about fees they're looking at all these things so um that's uh been

[0:51:46] Trustee Fast: um referred and uh will come back to us later um we looked at a couple of development variance

[0:51:56] Trustee Fast: permits and and a development permit and some of them were passed on condition

[0:52:02] Trustee Fast: that the Comox First Nation had been informed and had given some level of

[0:52:12] Trustee Fast: permission or had no concerns I think was the language used and anyway we had

[0:52:20] Trustee Fast: had a few uh applicants with us and um it's a challenge there's a uh um a resort development

[0:52:29] Trustee Fast: at chingle spit where the ferry arrives on hornby um where there's a uh cultural site

[0:52:37] Trustee Fast: and uh so the part of the project now is trying to adjust the proposal uh around the uh the

[0:52:45] Trustee Fast: findings as uh as development proceeds um on bowen uh we had the um mural opening on uh the weekend

[0:52:56] Trustee Fast: uh well monday actually and uh so bob baker and uh a group from the squamish nation came to help

[0:53:03] Trustee Fast: all the blessing ceremony and and uh that was wonderful a big public event in the sunshine

[0:53:11] Trustee Fast: And so when you come off the ferry now, you'll see the Islands Trust sign that says the name of the island, Nuhlelechwen, and recognizes the Squamish Nation.

[0:53:24] Trustee Fast: And then walk a few steps and the mural begins.

[0:53:28] Trustee Fast: It's mostly nature and special, unique things about Bowen Island.

[0:53:34] Trustee Fast: Very colorful and lots of community input, even into the painting of some of the sections.

[0:53:39] Trustee Fast: so that was wonderful positive um uh nature kind of uh at the fairy dog anyway uh parks trails and

[0:53:50] Trustee Fast: greenways advisory committee last night um we have uh our new cfo julia mentioned we're meeting later

[0:53:57] Trustee Fast: today um we've got a site alteration bylaw um discussion coming up in a committee of the whole

[0:54:06] Trustee Fast: of council on february 28th and uh so this is i think uh similar to the old um soil deposition and

[0:54:16] Trustee Fast: uh replacement bylaw that we may have had back at the island's trust time

[0:54:21] Trustee Fast: anyway this is to do with blasting and changing um uh and vegetation removal and changing drainage

[0:54:30] Trustee Fast: and all those kinds of things that uh currently are allowed to be done uh before a development

[0:54:35] Trustee Fast: application comes to

[0:54:37] Trustee Fast: council or even

[0:54:39] Trustee Fast: a rezoning so that's

[0:54:41] Trustee Fast: a that'll be an interesting discussion

[0:54:43] Trustee Fast: and

[0:54:44] Trustee Fast: next Thursday I just wanted

[0:54:47] Trustee Fast: to mention there's a

[0:54:49] Trustee Fast: climate leadership

[0:54:51] Trustee Fast: webinar that I'll send around

[0:54:53] Trustee Fast: from the BC

[0:54:54] Trustee Fast: municipal climate leadership council

[0:54:57] Trustee Fast: that I'm on so that's

[0:54:59] Trustee Fast: to come for next week

[0:55:01] Trustee Fast: that's it

[0:55:02] Trustee Fast: thank

[0:55:05] Voice 13: you very much

[0:55:07] Voice 13: Well, Dan Rogers, over to you for your report.

[0:55:11] Trustee Rogers: Thanks, and I'll be brief, but if I could just say to Vice-Chair Fast, if Bowen Council wants

[0:55:18] Trustee Rogers: to know the thoughts of neighboring islands regarding the blasting on Bowen Island,

[0:55:22] Trustee Rogers: I'm happy to speak on it because we hear it constantly on the west side of Bowen,

[0:55:30] Trustee Rogers: but I'm guessing residents hear it as well, but it's been going on for years.

[0:55:37] Trustee Rogers: I have very little report. I've been in a bit of a hiatus of meetings of local trust committee meetings after they were all sort of went to a, you know, they all had their procedural meetings to adopt the electronic.

[0:55:51] Trustee Rogers: I have Maine on Monday, Maine Island on Monday.

[0:55:55] Trustee Rogers: I'll just note that the affordable housing project proposal that's on our agenda, which had been put in abeyance for a few months because of some issues with the landowner, some personal issues with the landowner, is now back on our agenda.

[0:56:14] Trustee Rogers: uh so um that we uh will have to the local trust committee will have to decide what

[0:56:21] Trustee Rogers: where move that and how to move forward or not with that project um the only other thing i have

[0:56:27] Trustee Rogers: is i because i don't i have gabriola next week and and i've already put some issue about that

[0:56:33] Trustee Rogers: on the agenda for later on but um um i have a question um i was i was a little surprised and

[0:56:41] Trustee Rogers: and sent an email yesterday.

[0:56:42] Trustee Rogers: We have some bylaws for approval for that below,

[0:56:47] Trustee Rogers: but Galeano passed, gave three readings

[0:56:49] Trustee Rogers: to the fees bylaw on February the 7th,

[0:56:53] Trustee Rogers: but it's not on our agenda for approval.

[0:56:56] Trustee Rogers: And I guess it's more of a question than anything else

[0:57:00] Trustee Rogers: as to, is there a reason it's not here?

[0:57:08] Trustee Rogers: And doesn't that mean that it automatically

[0:57:10] Trustee Rogers: after 30 days is deemed approved by the executive committee?

[0:57:14] Trustee Rogers: Is that the way it works?

[0:57:15] Trustee Rogers: It was more, I was just a little surprised

[0:57:18] Trustee Rogers: to not see it here.

[0:57:19] Trustee Rogers: And I don't know if the director can help me with that.

[0:57:22] Voice 9: The director would like to respond.

[0:57:24] Voice 9: Thank you.

[0:57:25] Voice 9: Yeah, sure.

[0:57:25] Voice 9: Yeah, I believe it's on your next agenda.

[0:57:28] Voice 9: I did not receive it.

[0:57:30] Voice 9: I did ask the clerk and they indicated

[0:57:33] Voice 9: that it was intended to go to the March 18th agenda.

[0:57:36] Voice 9: I believe that meets the 30 days.

[0:57:41] Voice 9: It's from when the secretary receives it

[0:57:44] Voice 9: to go on the agenda, not from the date

[0:57:45] Voice 9: the local trust committee considers it.

[0:57:49] Voice 9: So the 30 days, that's when we receive it

[0:57:51] Voice 9: to go on to the agenda.

[0:57:55] Trustee Rogers: Okay, thank you.

[0:57:56] Voice 9: Yeah, it's good.

[0:58:01] Trustee Rogers: Okay, is

[0:58:02] Trustee Rogers: that your report, David?

[0:58:03] Trustee Rogers: That's it.

[0:58:04] Trustee Rogers: That's all I have.

[0:58:04] Trustee Rogers: I'll have much more the next time we meet.

[0:58:07] Trustee Rogers: okay

[0:58:08] Voice 13: uh look forward to that so uh from my own quarter since our last meeting uh last wednesday

[0:58:15] Voice 13: we've had the financial planning committee uh meeting which uh indeed received for the first

[0:58:21] Voice 13: time the feedback of the survey and reviewed the budget and rightfully has passed that

[0:58:29] Voice 13: recommendation on to trust council with all the feedback for council to decide how it wants to

[0:58:36] Voice 13: to reflect on the budget which has been created

[0:58:39] Voice 13: over the last six months.

[0:58:43] Voice 13: So we'll see how that debate unfolds at council

[0:58:47] Voice 13: and I honestly look forward to that.

[0:58:51] Voice 13: The only other meeting I attended as a trustee

[0:58:54] Voice 13: was on Thetis and thank you, Laura,

[0:58:57] Voice 13: for ably chairing that group and indeed very pleased

[0:59:02] Voice 13: that we're working with the First Nations

[0:59:06] Voice 13: in the region to inform the starting up of this discussion

[0:59:11] Voice 13: around shoreline protection.

[0:59:13] Voice 13: So that's terrific.

[0:59:15] Voice 13: And you know, lots of other things.

[0:59:18] Voice 13: So I want to, I've already acknowledged once,

[0:59:20] Voice 13: thanking Claire Fader and her staff for support

[0:59:22] Voice 13: in communications and outreach.

[0:59:25] Voice 13: Yesterday, I had an interview regarding emergency ETV,

[0:59:29] Voice 13: emergency towing vessel stationed at Sydney,

[0:59:32] Voice 13: which is a position of council,

[0:59:33] Voice 13: Council working with the San Juan County and that has garnered some traction in the media so you

[0:59:40] Voice 13: might read some stories about that in the coming days or weeks and a number of other items that

[0:59:48] Voice 13: are out there so thanks everybody for your support so let us uh it's all right we'll move along

[0:59:55] Voice 13: on our agenda to answer as conservancy liaison.

[1:00:00] Voice 13: we do have a report here at 5.3.1 do you need to say any more uh outside of the conservancy report

[1:00:08] Voice 13: trustee fast no

[1:00:11] Trustee Fast: i think you've got the highlights of our january 25 meeting there

[1:00:14] Trustee Fast: um i just wanted to uh flag that um uh the work plan uh discussion the first one on under number

[1:00:24] Trustee Fast: Number two took a bunch of our time, but we've made the adjustments there.

[1:00:29] Trustee Fast: We saw some staff put together a couple of fabulous briefings with photos to show some of the work that had happened in 2021.

[1:00:40] Trustee Fast: So I wanted to flag that as a possible Trust Council presentation at some point, if there needs to be more description of what the Islands Trust Conservancy work is in the field.

[1:01:00] Trustee Fast: And just to mention that the Moorhill management plan that's described in there is on Thetis Island.

[1:01:06] Trustee Fast: And so that's that.

[1:01:09] Trustee Fast: That's that.

[1:01:09] Trustee Fast: And then later in the trust council portion of our agenda,

[1:01:12] Trustee Fast: there's another report too, that you can refer to.

[1:01:15] Trustee Fast: Happy to take any questions.

[1:01:19] Voice 13: Okay, thank you.

[1:01:20] Voice 13: Is there any questions?

[1:01:21] Voice 13: Dan Roberts.

[1:01:22] Trustee Rogers: It's not a question.

[1:01:23] Trustee Rogers: I want to give kudos to the Conservancy.

[1:01:25] Trustee Rogers: I've been noticing the Facebook posts of touring around

[1:01:28] Trustee Rogers: to the various places around the Gulf.

[1:01:31] Trustee Rogers: I think it's a fabulous promotional

[1:01:34] Trustee Rogers: and educational endeavor by the Conservancy

[1:01:38] Trustee Rogers: in terms of reaching out to the islands

[1:01:41] Trustee Rogers: and highlighting specific protected areas in the trust area.

[1:01:48] Trustee Rogers: I have learned a lot, and I'm guessing a lot of other people

[1:01:51] Trustee Rogers: have learned a lot about the scope of the work that's being done.

[1:01:54] Trustee Rogers: So whoever is doing that, Claire and Sue Allen,

[1:01:58] Trustee Rogers: please pass my kudos on to them for that effort.

[1:02:04] Trustee Fast: Thank you.

[1:02:04] Trustee Fast: That's part of the whole sort of fund development and outreach

[1:02:09] Trustee Fast: and relationship building work

[1:02:13] Trustee Fast: that led to the redesign of the Heron newsletter

[1:02:18] Trustee Fast: and it coming out more frequently

[1:02:20] Trustee Fast: and all those things are together

[1:02:22] Trustee Fast: in that communications and outreach

[1:02:24] Trustee Fast: and fund development work.

[1:02:27] Trustee Fast: Thank you.

[1:02:30] Voice 13: If there's nothing else, I'll just remark.

[1:02:33] Voice 13: I want to congratulate both you, Trustee Fast

[1:02:38] Voice 13: and Trustee Stanford for continuing

[1:02:40] Voice 13: to provide the leadership.

[1:02:41] Voice 13: on the trust conservancy board and want to acknowledge that the work of the odds trust

[1:02:49] Voice 13: conservancy supported by trust council through its budget process is very important work that

[1:02:55] Voice 13: includes preservation protection of important lands but in addition to that management and

[1:03:01] Voice 13: monitoring of those lands to ensure that the integrity of those places is protected in

[1:03:06] Voice 13: perpetuity and just want to acknowledge that and thank you and i'm actually quite enjoying the

[1:03:13] Voice 13: reformatting of the recording that we're seeing coming from the conservancy as a highlight of the

[1:03:18] Voice 13: meetings and um this is very i find a very effective way of communicating what's happening

[1:03:23] Voice 13: so thank you for that um the next item on our agenda then if you're okay maybe we'll run through

[1:03:32] Voice 13: to about 10 30 and then we'll have a break if that's all right five minutes or ten minutes

[1:03:37] Voice 13: or something and then we'll continue on to the noon hour and so let us move to bylaws for approval

[1:03:43] Voice 13: and consideration um uh the first one of course is 6.1 um as the chair of the salt spring ltc i'll

[1:03:51] Voice 13: perhaps introduce that that um this is bylaw 527 it's an administrative bylaw for fees and i'm glad

[1:04:00] Voice 13: glad to see this advancing to help our revenue side

[1:04:04] Voice 13: of the Islanders Trust.

[1:04:06] Voice 13: And so if I'll maybe just make the motion

[1:04:09] Voice 13: and then if there's any questions,

[1:04:10] Voice 13: happy to hear for that, we'll look for a seconder.

[1:04:12] Voice 13: So I move that the Islanders Trust Executive Committee

[1:04:15] Voice 13: approve Salt Spring Island Local Trust Committee

[1:04:16] Voice 13: Fees By-law number 527,

[1:04:18] Voice 13: cited as Salt Spring Island Trust Committee

[1:04:20] Voice 13: Fees By-law 2021 in accordance with section 27

[1:04:23] Voice 13: of the Islanders Trust Act.

[1:04:25] Voice 13: A second invite, Laura Patrick, thank you.

[1:04:27] Voice 13: Any questions with respect to this

[1:04:29] Voice 13: or a further comment trustee patrick

[1:04:31] Voice 3: don't get too excited about the revenue side because salt

[1:04:34] Voice 3: spring actually was one of the local trust committees that's fees were closer in line

[1:04:39] Voice 3: with the model fee law than some of the others so yeah

[1:04:42] Voice 13: well that's it but it's still on the

[1:04:44] Voice 13: revenue side and i appreciate that um and uh all of the ltcs are working on this which is great

[1:04:50] Voice 13: um so thank

[1:04:51] Voice 13: you any further discussion i'll call for the vote all those in favor

[1:04:55] Voice 13: and he opposed none opposed that carries so the next one at 6.2 is Gambria local trust committee

[1:05:01] Voice 13: bylaw number 155 and I'll turn to and Rogers if he wants to introduce this or do you want to turn

[1:05:06] Voice 13: it over to staff hello

[1:05:08] Trustee Fast: I'm the chair oh I'm sorry

[1:05:11] Voice 13: you're absolutely right that's well passed over to

[1:05:14] Voice 13: you I was uh yeah

[1:05:16] Trustee Fast: thank you uh trustee Rogers of course is on the committee and he will correct me

[1:05:20] Trustee Fast: if I make any errors but normally I would pass this over to staff but it's pretty straightforward

[1:05:25] Trustee Fast: this is our meeting procedures bylaw that we passed with the big chunk of the middle

[1:05:36] Trustee Fast: pieces removed so because we had and we'll deal with them in a at a future time but

[1:05:42] Trustee Fast: But basically, yes, we have the Gambier Island Local Trust Committee would like this to move ahead.

[1:05:51] Trustee Fast: So I'll make the motion. Oops, now I'm on the wrong page. Sorry.

[1:05:59] Trustee Fast: That the Islands Trust Executive Committee approve Gambier Island Local Trust Committee bylaw number 155,

[1:06:05] Trustee Fast: cited as Gambier Island Local Trust Committee bylaw meeting procedure bylaw 2022 in accordance with Section 27 in the Islands Trust Act.

[1:06:14] Voice 13: the move to our secretary dan rogers thank you dan um you wish to speak to the motion at all

[1:06:20] Voice 13: otherwise i'll go for the vote all those in favor any opposed none opposed that two carries

[1:06:29] Voice 13: excellent so that's um you know one of the elements of the work that the executive committee

[1:06:33] Voice 13: does is uh overall administration or oversight oversight on the business of the islands trust

[1:06:40] Voice 13: approval of bylaws and trust council meeting preparation which is our next item on the agenda

[1:06:46] Voice 13: and um at your pleasure i say it's 10 or 7 i just suggest we go for a break at 10 30 so

[1:06:52] Voice 13: maybe we'll attack the first two sections here section 7 uh 0.1 and 7.2 and maybe we'll go for

[1:06:59] Voice 13: a break before we get into the executive portion of the agenda um so the first item here then is

[1:07:06] Voice 13: It's a select committee item, 7.1.

[1:07:10] Voice 13: And as you know, the governance and management review is

[1:07:14] Voice 1: in this agenda.

[1:07:15] Voice 1: It's

[1:07:15] Voice 13: before us and subsequently has been seen by members of the public that know to look here,

[1:07:21] Voice 13: but will certainly be in the council package.

[1:07:24] Voice 13: So I'll just ask the CEO if he has any remarks with respect to this.

[1:07:28] Voice 12: Otherwise,

[1:07:28] Voice 13: we'll see you for information.

[1:07:29] Voice 12: I think so, Mr. Chair.

[1:07:31] Voice 12: Obviously, this is tied to the schedule, and that's been amended to have the Tuesday session occur.

[1:07:39] Voice 12: There's been discussion with the consultants.

[1:07:40] Voice 12: They will understand two of the five or six will be in attendance to answer questions.

[1:07:47] Voice 12: There has been some trustees with questions of the content of the report,

[1:07:53] Voice 12: and they've been funneled after some discussion back to the consultants so that they could build in some answers.

[1:08:02] Voice 12: and respond to some of those things,

[1:08:04] Voice 12: primarily errors of fact, potentially.

[1:08:10] Voice 12: And that will form part of the questions at the end.

[1:08:15] Voice 12: Of course, the reporting I've provided here,

[1:08:17] Voice 12: it's hard to anticipate any given recommendations

[1:08:21] Voice 12: Trust Council may contemplate.

[1:08:23] Voice 12: And I've tried to write just a bit of caution around

[1:08:26] Voice 12: while some things are discrete,

[1:08:28] Voice 12: other things probably need some analysis and review.

[1:08:31] Voice 12: view and that that space be created um in trust council's mind going forward so that's where i'm

[1:08:38] Voice 12: listing some of the financial legal and administrative impacts of any one or a series

[1:08:43] Voice 12: of recommendations being adopted um other than that we look forward to the session and respond

[1:08:52] Voice 12: to any of your questions it has been referred to the province it has been provided to staff

[1:08:59] Voice 12: and of course it's been uh it's publicly available through this uh our agenda

[1:09:05] Voice 11: process as well

[1:09:08] Voice 13: okay so any um remarks or comments um and then what section of the agenda do we actually forward

[1:09:18] Voice 13: this to council per se um or should we be boarding item

[1:09:22] Voice 12: two council well uh traditionally you go

[1:09:26] Voice 12: go through yeah you know this is 7.1 so at this point I think you would take 7.1 and forward it

[1:09:33] Voice 12: to council and then proceed on to 7.2 and then

[1:09:35] Voice 12: select the

[1:09:37] Voice 13: format seems a little different to me

[1:09:39] Voice 13: that's okay we'll manage that so are there any questions or comments with respect to the item

[1:09:45] Voice 13: of 7.11 and otherwise we'll forward it to council Laura Patrick I

[1:09:49] Voice 3: wanted to clarify

[1:09:51] Voice 3: if i um i know there was an email that came out about errors or questions are trustees expected

[1:09:58] Voice 3: to send their questions in advance to the consultants or only any errors or questions

[1:10:04] Voice 3: about errors that i i just wanted to understand that process versus what conversation could occur

[1:10:10] Voice 3: at trust council well

[1:10:11] Voice 12: i expect there's no limitations on the on the process at trust

[1:10:15] Voice 12: council and each trustee would have their ability to ask any questions and refine anything and get

[1:10:22] Voice 12: the feedback from the consultants this was trustees were um asking potentially for amendment

[1:10:30] Voice 12: to the document prior to it going out the time did not allow that time and circumstance frankly

[1:10:35] Voice 12: didn't allow that so any questions of clarification or concerning pointing out some errors in the

[1:10:43] Voice 12: document were referred to them but that's not absolute um there'll be an opportunity to trust

[1:10:50] Voice 12: council to discuss it as long as they see fit so there isn't an

[1:10:53] Voice 12: agreement that everything has to

[1:10:54] Voice 12: be into the consultant necessarily um prior to that session but trustees are doing as they see

[1:11:01] Voice 12: fit they're emailing um the team and i

[1:11:05] Voice 3: understand this was i just was concerned that you know

[1:11:08] Voice 3: the trustee waited

[1:11:09] Voice 3: until the meeting and then maybe there was a you know 100 questions that

[1:11:12] Voice 3: came in and the consultants only addressed 100 questions and said sorry we're out of time and

[1:11:16] Voice 3: then the consult you know the trustees that waited you know i was just trying to think of

[1:11:21] Voice 3: the circumstance in which it's going to be managed well

[1:11:24] Voice 12: there is no report we've not defined it to

[1:11:30] Voice 12: that level i don't know i'm not in correspondence in terms of i think it's going to be a great

[1:11:34] Voice 12: presentation and then it's going to be q a that's what i understand is the process okay

[1:11:41] Trustee Rogers: dan

[1:11:44] Trustee Rogers: Mayor Mrakas, Thanks I just I just curious and just to answer my share Patrick I sent in a series of questions.

[1:11:57] Trustee Rogers: Mayor Mrakas, series of there were I think seven or eight.

[1:12:01] Trustee Rogers: Mayor Mrakas, That I sent in and and Mr Kelly responded and said, thank you will address all of those that at trust Council I just wondering.

[1:12:12] Trustee Rogers: um is uh i i i'm assuming without knowing that the that that ad hoc committee doesn't have a role

[1:12:23] Trustee Rogers: in this any longer or am i is it is that officially been stated somewhere but i i just

[1:12:31] Trustee Rogers: i can't quite i know they're not meeting right now and it's now a trust council document um

[1:12:38] Trustee Rogers: but I've also seen a couple of emails

[1:12:40] Trustee Rogers: from the chair of that committee.

[1:12:42] Trustee Rogers: And I'm not quite sure if they're playing any role

[1:12:45] Trustee Rogers: in this issue of clarifying or questions, et cetera.

[1:12:49] Trustee Rogers: Mr. Chessie,

[1:12:50] Voice 12: I have some questions.

[1:12:51] Voice 12: In terms of the clarification process

[1:12:53] Voice 12: and the actual process we're underway by materials

[1:12:56] Voice 12: or any comments provided to the consultants

[1:12:58] Voice 12: or organizing the consultant's presentation.

[1:13:01] Voice 12: There's no role for the select committee that I'm aware of.

[1:13:04] Voice 12: I've had no correspondence.

[1:13:06] Voice 12: correspondence I've kept the chair of the select committee informed in terms of the release of the

[1:13:10] Voice 12: document and any sort of elements that are that needed to be considered but we haven't been back

[1:13:15] Voice 12: and forth on how the presentation may or may not unfold or whether there would be what process

[1:13:24] Voice 12: would follow the meeting at trust council so though there's been no official to my memory

[1:13:33] Voice 12: maybe Laurie may remember differently,

[1:13:37] Voice 12: but I think it was thanks very much.

[1:13:39] Voice 12: And there was thanks offered to the committee members

[1:13:41] Voice 12: at the last select committee meeting in early January.

[1:13:45] Voice 12: And it just hasn't come up with my involvement

[1:13:50] Voice 12: or understanding.

[1:13:53] Thank you.

[1:13:55] Voice 13: Yeah, I assume that it has assumed the natural retirement

[1:14:00] Voice 13: as its workers time,

[1:14:02] Voice 13: whether or not there needs to be something formal.

[1:14:04] Voice 6: all

[1:14:04] Voice 13: associated with that um so uh if there's no further questions or comments then um i'll just

[1:14:13] Voice 13: remark for the record that the ceo and i had discussed the in-camera nature of this and it

[1:14:20] Voice 13: was determined by everyone that it not be an in-camera document and so that's why it's showing

[1:14:25] Voice 13: up here today and we will now forward this um uh to council at for inclusion in the open portion

[1:14:33] Voice 13: of the meeting and so uh trustee fast yeah

[1:14:37] Trustee Fast: i'd like to move that executive committee um forward

[1:14:40] Trustee Fast: um this report to trust council and uh i'm wondering if what the group thinks about

[1:14:48] Trustee Fast: adding and thanks the select uh committee for their work um

[1:14:56] Voice 13: but i think we could do that at

[1:14:58] Voice 13: the council meeting um but yeah

[1:15:00] Trustee Fast: that would be i

[1:15:01] Voice 13: think what we're doing here is uh creating the

[1:15:03] Voice 13: agenda and so then i would take your motion to forward the governance and management review

[1:15:08] Voice 13: and report to council i think that's this time would be appropriate and i'll look for a second

[1:15:13] Voice 13: to dan rogers thank you all those in favor so that carries that is now advanced to council beautiful

[1:15:19] Voice 13: um so let us uh try in the next 14 minutes to uh talk about the uh and improve delegations here

[1:15:26] Voice 13: we have nine delegations i think this is a record um this term um and if we allocate the 10 minutes

[1:15:34] Voice 13: to each one of those and there's no gaps in between that's 90 minutes quite honestly this

[1:15:38] Voice 13: is probably closer to two hours with the usual fumbling and stumbling that happens between

[1:15:43] Voice 13: delegations and uh we're not in the habit of declining uh delegations as they meet the

[1:15:49] Voice 13: criteria to want to speak with council i'm sorry we want to hear from folks with council so i'm

[1:15:54] Voice 13: going to pass this over uh not necessarily critique all any of these specifically i think

[1:16:00] Voice 13: for the most part they have been presented in the fashion um that they are required to present their

[1:16:07] Voice 13: request to us although that perhaps the one at 7.2.1 we're waiting for a late update but we've

[1:16:14] Voice 13: offered that courtesy um are there any remarks from anybody ceo do you have any comment you have

[1:16:21] Voice 13: have a town hall to follow that yes we have town hall to

[1:16:24] Voice 13: follow yeah but this is we're just bored

[1:16:26] Voice 12: yeah this is the delegations and you've done the timeline for for about an hour and a half and then

[1:16:31] Voice 12: subsequent to that there'll be the um

[1:16:34] Voice 13: yeah so thank you for reminding me yes

[1:16:37] Voice 13: it's a big chunk

[1:16:39] Voice 13: of our agenda so vice chairs what's your pleasure dan rogers and then laura patrick

[1:16:46] Voice 13: I

[1:16:50] Trustee Rogers: want to be clear about what our process is because we have as I read it unless I'm missing

[1:16:58] Trustee Rogers: it we have three of these requests for delegation that while they fill out the form they haven't

[1:17:04] Trustee Rogers: provided an outline of their presentation and unless I'm missing it that would include the

[1:17:11] Trustee Rogers: Gulf Islands Alliance I think unless I'm missing it just Anthony Eastick and Mr. Booth

[1:17:18] Trustee Rogers: um they filed the form and i my understanding of our policy is well the form says do you have

[1:17:26] Trustee Rogers: a presentation that etc etc the reality is what doesn't the policy say you'll provide an outline

[1:17:34] Trustee Rogers: of your presentation so we know what it is you're about to you're going to deal with um and and

[1:17:39] Trustee Rogers: and provide us the materials and wondered if I'm...

[1:17:43] Trustee Rogers: Yes.

[1:17:44] Trustee Rogers: Yes.

[1:17:45] Trustee Rogers: And yet, have we somehow...

[1:17:48] Trustee Rogers: The form doesn't seem to say that.

[1:17:51] Trustee Rogers: Yeah,

[1:17:52] Voice 13: so you are right about that.

[1:17:54] Voice 13: And so, indeed, if there are three that do not have that supporting material,

[1:18:00] Voice 13: two of them may or may not be aware of that.

[1:18:03] Voice 13: um the one uh at 7.2.1 um the person wanted to speak to the governor's review and that

[1:18:11] Voice 13: information was not available to him prior to his application and we did offer him the courtesy if

[1:18:17] Voice 13: i'm not mistaken that we would allow him to make his submission by friday this week right for

[1:18:26] Voice 13: inclusion in the package otherwise we would not

[1:18:28] Voice 15: accept his delegation to

[1:18:30] Voice 15: be approved to be brought

[1:18:31] Voice 15: at the March 8th meeting, the little pre-meeting.

[1:18:36] Voice 13: Yeah, exactly.

[1:18:37] Voice 13: So out of respect, we offered that courtesy

[1:18:42] Voice 13: and I don't think that's unreasonable,

[1:18:44] Voice 13: but the others, and I'll turn to Laurie,

[1:18:46] Voice 13: we do not have the material from them at this time.

[1:18:49] Voice 14: The request was made,

[1:18:51] Voice 14: the forms were received by all delegations

[1:18:53] Voice 14: and asking them to flesh out or present their summary notes

[1:18:57] Voice 14: is what I received.

[1:18:59] Voice 14: gulf islands alliance uh is attached they're calling that their summary speaking notes as well

[1:19:05] Voice 14: as um 729 uh responded in the same manner all

[1:19:10] Trustee Rogers: right okay so so just just to be clear because

[1:19:12] Trustee Rogers: i asked the question so the gulf islands alliance uh presentation is limited to page 115 of our

[1:19:20] Trustee Rogers: our package yeah correct

[1:19:22] Trustee Rogers: and and if we go down then to um ms eastick 188 189 because some of

[1:19:31] Trustee Rogers: these are you know quite fulsome and and people have put some real work into them and i'd like

[1:19:36] Trustee Rogers: to create the amount of time that they that they deserve to respect the work that they've done

[1:19:44] Trustee Rogers: her whole report her whole submission is what's at 189 okay

[1:19:53] Voice 14: okay

[1:19:54] Trustee Rogers: well I think

[1:19:56] Trustee Rogers: all right then those should be very brief

[1:20:01] Voice 13: that's reasonable and so the question becomes you know

[1:20:07] Voice 13: we don't have actually anything in our policy that limits the number of individuals that can

[1:20:13] Voice 13: can come, we do specify 10 minutes

[1:20:15] Voice 13: as the maximum for delegation.

[1:20:16] Voice 13: And that is a discretion of council ultimately.

[1:20:20] Voice 13: Like on Salisbury Island, we actually have a maximum

[1:20:23] Voice 13: of I think it's 30 minutes for three delegations.

[1:20:26] Voice 13: And anybody that comes in after that

[1:20:28] Voice 13: has to come to the next meeting.

[1:20:30] Voice 13: Obviously that might be problematic with council,

[1:20:33] Voice 13: but what I'm looking for for you from vice chairs

[1:20:37] Voice 13: for support is whether or not you want to approve

[1:20:40] Voice 13: all of these delegations.

[1:20:41] Voice 13: and I'm going to ask you if you want to restrict the time

[1:20:44] Voice 13: on an equal access basis to less than the 10 minutes

[1:20:47] Voice 13: or you want to allocate the 10 minutes.

[1:20:49] Voice 13: And Laura Patrick, over to you.

[1:20:51] Voice 3: I think this is a very important town hall with the budget

[1:20:55] Voice 3: and the feedback we've received to date

[1:20:57] Voice 3: and that making the town halls even smaller

[1:21:01] Voice 3: will not be received favorably.

[1:21:05] Voice 3: So I would be in favor of either restricting a time limit

[1:21:09] Voice 3: on delegations must be done by now by a certain point they go along there that's it uh they'll

[1:21:16] Voice 3: be rescheduled at a later meeting um or we cut some out but i would say you know maximum an hour

[1:21:24] Voice 3: and a firm hour not a slippery one because that

[1:21:29] Voice 3: would mean then town hall being one hour only

[1:21:33] Voice 3: right and i think i'm just concerned there'll be a large number of people interested yeah so

[1:21:39] Voice 13: So there's two things, however, one is delegations and the other is public comment.

[1:21:42] Voice 3: I understand that.

[1:21:43] Voice 13: So I said my

[1:21:43] Voice 3: suggestion is we either limit the time and divide it and say you get whatever

[1:21:47] Voice 3: X between nine is, or

[1:21:49] Voice 3: we remove some, that we make it be maximum an hour.

[1:21:55] Voice 13: For both delegations and non-town hall?

[1:21:58] Voice 3: No, no, no.

[1:21:58] Voice 3: I'm talking about delegations.

[1:22:00] Voice 3: Okay.

[1:22:01] Voice 3: Because the period

[1:22:01] Voice 3: is two hours long.

[1:22:03] Voice 13: That's been assigned.

[1:22:04] Voice 13: Okay.

[1:22:05] Voice 13: So then that makes delegation 6.6 minutes if there was no wasted time in between.

[1:22:11] Voice 13: I would suggest we provide five minutes for delegations and stick to that, each delegation.

[1:22:20] Voice 13: Mr.

[1:22:20] Trustee Rogers: Chair, my question

[1:22:21] Voice 13: was to Sue Ellen Fast, and then I'll come to the CAO.

[1:22:25] Trustee Fast: Thank you, Chair.

[1:22:26] Trustee Fast: Chair, I have a question about the application for delegation from Jacinthe Stick there on page 188 or whatever it is.

[1:22:40] Trustee Fast: 7.29, yeah.

[1:22:42] Trustee Fast: Yeah, thank you.

[1:22:43] Trustee Fast: Because if I'm not mistaken, I'm looking at our recently updated policy, and I see 5.8B, where a written application has not been received as prescribed in the section above.

[1:22:56] Trustee Fast: of the petitioner or delegation may address the meeting if approved by a vote of at least two

[1:23:01] Trustee Fast: thirds of the members present and um so i i um don't think we've got a complete application

[1:23:10] Trustee Fast: from uh just since uh east dick and um not to uh deprive her of the chance to speak but i suggest

[1:23:19] Trustee Fast: that we refer item 7.2.9 to correspondents

[1:23:25] Trustee Fast: and for her brief little statement

[1:23:30] Trustee Fast: and suggest to her that she speak in the town hall.

[1:23:35] Trustee Fast: It's a trust policy statement,

[1:23:37] Voice 3: referral of the correspondence.

[1:23:43] Voice 13: Well, that's certainly not unreasonable.

[1:23:47] Voice 3: I support that because I think it's pretty asking

[1:23:51] Voice 13: for a trust policy statement.

[1:23:52] Voice 13: all right then um

[1:23:53] Voice 13: so uh trustee faust could i ask you to make that a motion and then uh

[1:23:59] Voice 13: we will make a decision here on the remainder of the delegations sure i

[1:24:04] Trustee Fast: move i move that executive

[1:24:06] Trustee Fast: committee um uh uh refer uh just synthetics application for delegation um to uh correspondence

[1:24:19] Trustee Fast: or yeah

[1:24:21] Voice 13: inclusion in correspondence inclusion

[1:24:23] Trustee Fast: in correspondence thank you and uh uh and uh suggest

[1:24:28] Trustee Fast: that um she speak during town hall no

[1:24:33] Voice 13: i think we would use a firm word and say advise her to speak

[1:24:37] Voice 13: in town hall because we're not confirming her well

[1:24:42] Trustee Fast: all we're doing is not accepting it into

[1:24:46] Trustee Fast: to as a delegation, right?

[1:24:47] Trustee Fast: Yeah.

[1:24:49] Trustee Fast: It's up to her whether she chooses to speak in town hall

[1:24:51] Trustee Fast: or to let her correspondence piece stand.

[1:24:55] Voice 13: Okay, so let me, Laurie, did you manage to capture that?

[1:24:59] Trustee Fast: Yes.

[1:25:00] Voice 13: And is everybody satisfied with that?

[1:25:02] Voice 13: And do you want to see it up on the screen?

[1:25:04] Voice 13: I think we're satisfied.

[1:25:06] Voice 13: So then do you have a seconder, Laura Patrick, Dan Rogers?

[1:25:11] Trustee Rogers: I'd like to speak to the motion

[1:25:13] Trustee Rogers: because I'm not clear why we're treating Mazistic different than others and in fact she may be there

[1:25:23] Trustee Rogers: in person because she's from Gabriel but I don't know that of course but I'm just not clear what I

[1:25:32] Trustee Rogers: and maybe I'm misunderstanding why we're treating her presentation for example differently than the

[1:25:38] Trustee Rogers: the gulf islands alliance which provided a similarly linked email um and and why we're

[1:25:49] Trustee Rogers: separating those why we're treating those two differently so maybe the vice chair fast can

[1:25:54] Trustee Rogers: explain that to me so i understand it sure

[1:25:57] Trustee Fast: um that would be my next motion is about 7.2.2

[1:26:01] Trustee Fast: because they're listed individually here i'm making individual motions not lumping them all

[1:26:06] Trustee Fast: I do think that potential delegates who've put the completed, as in our recently adopted policy, they've completed their application as prescribed, then those should be the delegations.

[1:26:30] Trustee Fast: and i think we've got a lot of speakers and i want to uh anybody who is a delegate can also

[1:26:37] Trustee Fast: speak during town hall so i was going to do them one at a time so

[1:26:42] Voice 13: um is your intent to um

[1:26:45] Voice 13: advance 7.22 also to correspondence and ask them to speak at the town hall

[1:26:49] Voice 13: yep efficiency perhaps we should just include both of those in one motion so i don't think

[1:26:56] Voice 13: that changes the intent of the motion um but if the items are 7.22 and 7.29 be uh

[1:27:05] Voice 13: according to your motion if that's okay with you and the seconder

[1:27:10] Trustee Fast: i'm happy with that amendment right

[1:27:11] Voice 13: and then does that answer your question

[1:27:16] Voice 13: it

[1:27:17] Trustee Rogers: does um all right then laura

[1:27:25] Voice 3: well i do know that uh jacqueline i'm sorry

[1:27:29] Voice 3: I'm sorry to say her name is also-

[1:27:31] Voice 3: Jacinthe.

[1:27:32] Voice 3: Jacinthe is also listed on the item in 727.

[1:27:37] Voice 3: So she's listed in two delegations.

[1:27:40] Voice 3: Oh, I see.

[1:27:42] Voice 13: Fair enough.

[1:27:45] Voice 13: Okay, these are difficult decisions

[1:27:47] Voice 13: in terms of engaging with the public.

[1:27:50] Voice 13: And I know the CAO had some remarks to make.

[1:27:52] Voice 12: Yes, there's no

[1:27:53] Voice 12: policy that's this refined around this.

[1:27:56] Voice 12: yeah two words versus um a significant 10-minuter so we haven't provided that direction to people

[1:28:05] Voice 12: who phone and ask

[1:28:06] Voice 12: i expect we've told uh them that they have 10 minutes is that the case or

[1:28:11] Voice 12: that hasn't been communicated no

[1:28:14] Voice 14: i don't confirm the

[1:28:14] Voice 12: two minutes so certainly the timing um we can

[1:28:18] Voice 12: let them know so they can gauge their their materials back it's a maximum of 10 minutes

[1:28:25] Voice 12: but in terms of um these other elements we can't help from an administrative point of view

[1:28:30] Voice 12: on there's no policy direction as to put one to one side or put one to another okay

[1:28:36] Voice 13: yeah i think

[1:28:37] Voice 13: this falls under the direct the authority of the executive committee to administer and manage the

[1:28:42] Voice 13: meeting accordingly and laurie do you have anything to add i would

[1:28:45] Voice 14: just like to say that

[1:28:45] Voice 14: with both of these presentations i did communicate to both of them that i was requiring a full

[1:28:50] Voice 14: summary and so i've asked not once but twice and this is ultimately what i've ended up with okay

[1:28:56] Voice 13: well thank you for that laurie and

[1:28:58] Voice 13: this uh meeting is obviously on the record and so

[1:29:00] Voice 13: because there's any concerns about it the rationale for that is clear so um i'm going

[1:29:07] Voice 13: to address the remaining delegations in a moment but if there's anything further than on this

[1:29:11] Voice 13: particular motion advancing 7.22 and 7.29 to correspondence uh council's correspondence and

[1:29:20] Voice 13: advising the after the applicants to delegate vision applicants to speak in the town hall

[1:29:27] Voice 13: and so i'll call for the vote on the motion if that's all right all those in favor any opposed

[1:29:33] Voice 13: none opposed that carries so thank you very much um and uh indeed we've got a full meeting agenda

[1:29:40] Voice 13: ahead of us and this is a significant number of potential speakers not only here in delegations

[1:29:47] Voice 13: but also in the public comment period so this leaves seven delegations that wish to speak to

[1:29:52] Voice 13: council and my quick math tells me that's eight and a half minutes so out of out of respect for

[1:30:00] Voice 13: has been suggested that we should restrict the delegations

[1:30:02] Voice 13: to 60 minutes, I'm not against that.

[1:30:04] Voice 13: That would, I would suggest,

[1:30:06] Voice 13: would be eight minutes per delegate.

[1:30:08] Voice 13: And we'd like to ask the vice chairs your thoughts

[1:30:11] Voice 13: on the remaining number of delegates.

[1:30:13] Voice 13: I see two nods, Trustee Patrick.

[1:30:16] Voice 3: I was going to say, do we need a resolution

[1:30:17] Voice 3: to structure it that way?

[1:30:19] Voice 3: I'm seeing a nod from, no.

[1:30:23] Voice 13: It's at the-

[1:30:23] Voice 3: Yeah, I would look, oh,

[1:30:24] Voice 13: Carmen Teal, Legislative Services Manager.

[1:30:27] Voice 4: Yeah, I'm just

[1:30:28] Voice 4: looking at By-law 101,

[1:30:29] Voice 4: one the council procedure bylaw and it says the maximum time for presentation of a petition or

[1:30:34] Voice 4: appearance of a delegation before council is 10 minutes unless otherwise approved by resolution

[1:30:40] Voice 4: of the executive committee before the meeting or by resolution of trust council at the meeting

[1:30:45] Voice 6: okay

[1:30:46] Voice 13: so i think we are clear to make a resolution here today to suggest the delegations be eight

[1:30:50] Voice 13: minutes um

[1:30:54] Voice 5: i'm happy um

[1:30:56] Voice 13: so laura patrick moving that we advanced delegation seven point two one

[1:31:01] Voice 13: two three two four two five two six two seven two

[1:31:03] Trustee Fast: eight before i make a motion um

[1:31:05] Voice 3: oh i was gonna

[1:31:07] Voice 3: make it separate by the way i was gonna i wanna make sure the wording is correct that we're we're

[1:31:14] Voice 3: allocating eight minutes per delegation not speaking time it's it's the amount of time

[1:31:21] Voice 3: per delegation so i want to make sure the wording of that resolution is correct

[1:31:25] Voice 3: and um you so you want to combine into one motion to refer and limit is that what you're trying to

[1:31:33] Voice 3: do that's the best thing to do

[1:31:34] Voice 13: um it's a one-off okay

[1:31:37] Voice 3: so i i'll i'll do that the executive committee

[1:31:41] Voice 3: committee, let's not refer,

[1:31:45] Voice 15: what's the wording, sorry.

[1:31:47] Voice 15: Forward.

[1:31:48] Voice 3: Forward.

[1:31:51] Voice 3: Delegations 7.21, 3, 4, 5, 6, 7, 8, to trust council and to limit it to eight minutes per

[1:32:03] Voice 3: delegation.

[1:32:05] Voice 3: All right.

[1:32:06] Voice 13: Thank you.

[1:32:07] Voice 13: Do I have a seconder?

[1:32:09] Voice 13: Let's be fast.

[1:32:10] Voice 13: Thank you.

[1:32:12] Voice 13: You got that okay, Lori?

[1:32:16] Voice 13: yes i do and so if council uh if executive committee understands the motion on the floor

[1:32:23] Voice 13: i'll call for the vote all those in favor none opposed that carries thank you very much for your

[1:32:29] Voice 13: help with that um i will you know i just want to say we don't take this lightly because it's

[1:32:35] Voice 13: important for us to hear and indeed there's a number of excellent submissions here today

[1:32:39] Voice 13: to today i look forward to hearing from each of those persons so i would say at 10 33 let's take

[1:32:46] Voice 13: a 10 minute break and then we'll come back and we'll push through to the lunch hour and uh and

[1:32:52] Voice 13: we'll um get into the thick of the rest of the agenda before us so let's come back at 10 44.

[1:44:39] Voice 8: waiting dan rogers here we'll give him a moment

[1:44:43] Voice 13: different

[1:44:47] Voice 7: time zones there

[1:44:54] Voice 13: he is see the cell

[1:44:57] Voice 13: signal takes a little longer to get to Gambria than it does to get to Bowen that's an interesting

[1:45:03] Voice 13: thing it's

[1:45:05] Trustee Fast: still it was 10 45 when he clicked on oh

[1:45:09] Voice 13: perfect okay that's

[1:45:10] Trustee Fast: what the slide said

[1:45:11] Trustee Fast: no

[1:45:12] Voice 13: my clock says 10 46 so I guess we are David is right we're in a different time zone here

[1:45:17] Voice 13: a little bit further west okay although the clock would be the other way around

[1:45:24] Voice 13: so as is my practice here um is to go through each of these sections that is being forwarded

[1:45:31] Voice 13: to council and uh forward them in blocks if we can um i will want to provide the opportunity

[1:45:39] Voice 13: for staff and trustees to speak to any of the items that are here but would like to do and i'm

[1:45:46] Voice 13: going to kind of follow this consent agenda approach here and just ask um you all um is it

[1:45:53] Voice 13: in section 7.3 executive is there any items that you would like to pull out to speak to

[1:46:01] Voice 13: um otherwise i would suggest we advance the ones that you're okay with to council as presented

[1:46:08] Voice 13: so uh dan rogers which ones would you like to speak to um

[1:46:15] Trustee Rogers: but speak to now or not not having

[1:46:20] Trustee Rogers: in the consent agenda not

[1:46:21] Voice 13: having the consent agenda the

[1:46:23] Trustee Rogers: only one i i wonder about is 7.3.6

[1:46:28] Trustee Rogers: um okay anyway can you not hear me i'm seeing sue allen put her no

[1:46:35] Voice 13: i can hear you

[1:46:36] Trustee Rogers: oh i'm sorry

[1:46:38] Voice 13: actually your microphone is off there uh well and fast 7.3.6 he wants to speak thank you um well

[1:46:44] Voice 13: i'll just speak

[1:46:45] Trustee Rogers: to it i'm not convinced i'm not set one way or the other

[1:46:49] Voice 13: okay that's that's right

[1:46:51] Voice 13: so uh sue ellen fast do you have anything you'd like to address not

[1:46:55] Trustee Fast: in that section thank you

[1:46:57] Voice 13: okay and laura patrick and cao what would you like to speak to in this section 7.3

[1:47:06] Voice 13: that's correct nothing okay great then um to get my own thoughts together here

[1:47:13] Voice 13: it all looks great to me um so therefore i'm going to um advance to council as presented

[1:47:21] Voice 13: item 7.3 1 2 3 4 5 7 8 and 9 by general consent so 7.36 then i'm going to fall back to dan

[1:47:34] Voice 13: what's up with continuous learning well

[1:47:38] Trustee Rogers: it's quite noticeable there's there is no continuous learning

[1:47:45] Trustee Rogers: and i think we should talk about that as whether there is any what should we just abandon this as

[1:47:53] Trustee Rogers: a not as a as a practice of the trust council for the rest of this term um we haven't put anything

[1:48:00] Trustee Rogers: on the agenda and i agree that we've had a lot of and i'm that we don't there's been the last

[1:48:05] Trustee Rogers: two meetings have been pretty overwhelmed with other things and it may get overwhelmed again

[1:48:11] Trustee Rogers: but it's um it it's it's it's concerning to me that we've gotten into this place that there is

[1:48:21] Trustee Rogers: no continuous learning planned for june or september uh or march um and except for that

[1:48:30] Trustee Rogers: we had the we had the continuous learning on the wells that occurred um outside of trust council

[1:48:37] Trustee Rogers: But I guess I'd like to hear, I don't know, it strikes me that trustees may want to talk about

[1:48:43] Trustee Rogers: that. Do they want to continue or do they want to just leave it that way for the rest of this term

[1:48:49] Trustee Rogers: and bring it back when the next trust council is ready?

[1:48:55] Voice 13: Well, thank you, Dan, for raising that.

[1:48:57] Voice 13: Certainly, there's 21 potential topics on the list. And certainly, as you pointed out, we've

[1:49:02] Voice 13: done some online opportunities outside of council, and that seems to be the desire of council. But

[1:49:08] Voice 13: but it's certainly worthy of this being on the agenda

[1:49:10] Voice 13: and simply asking that question of council.

[1:49:14] Voice 13: What do you want to do about continuous learning?

[1:49:17] Voice 12: CAO?

[1:49:18] Voice 12: Well, I think there's some context that needs to be provided.

[1:49:21] Voice 12: Yeah.

[1:49:22] Voice 12: That being when you look at this in 2019,

[1:49:25] Voice 12: every single slot's filled.

[1:49:28] Voice 12: And then you move to 20,

[1:49:32] Voice 12: and most of the slots are filled,

[1:49:36] Voice 12: and then we drop off.

[1:49:38] Voice 12: Yeah.

[1:49:39] Voice 12: And we've had explicit dissatisfaction, strong word, but a desire to not extend Zoom meetings with continuous learning at a Trust Council level

[1:49:53] Voice 12: and to transfer them over to webinars and various activities during the day.

[1:50:00] Voice 12: I will tell you from a staff perspective, we're talked out.

[1:50:04] Voice 12: So I'm not sitting working on continuous learning plan topics

[1:50:11] Voice 12: and how to have webinars associated with it at this point.

[1:50:15] Voice 12: There's just so many issues in front of us

[1:50:18] Voice 12: that I would need you to tell me, reimagine this.

[1:50:22] Voice 12: That being said, we're about to move forward

[1:50:26] Voice 12: into the election period where we're going to be rolling out

[1:50:32] Voice 12: a significant amount of learning for both probably at the end of this trust council

[1:50:37] Voice 12: a bit of an election overview and moving into the new trust council where i'm assuming that

[1:50:45] Voice 12: continuous learning is going to be reimagined yeah um so that's that's where we are from an

[1:50:50] Voice 12: administrative perspective i know there has been a request for one or two types of training one

[1:50:56] Voice 12: is around public engagement

[1:50:58] Voice 12: and different forms of the IEP2 process.

[1:51:03] Voice 12: You know, that's been a specific one

[1:51:05] Voice 12: that's been recently asked for.

[1:51:07] Voice 12: We are working on that,

[1:51:08] Voice 12: but we're also living it through the 2050 process

[1:51:11] Voice 12: as we go through with our engagements level there.

[1:51:15] Voice 12: So all trustees could be working that through

[1:51:19] Voice 12: so there'll be some learning.

[1:51:20] Voice 12: So that's what I would say right now.

[1:51:22] Voice 12: And I don't know if that's helpful or not,

[1:51:26] Voice 12: But we're essentially following Trust Council's main direction.

[1:51:30] Voice 13: Thank you, Chair.

[1:51:34] Trustee Fast: I think I'm glad that you pulled this, Dan.

[1:51:38] Trustee Fast: I think it's worth having a quick chat about it at Trust Council,

[1:51:44] Trustee Fast: because I note that at this point in the pandemic,

[1:51:49] Trustee Fast: which threw a monkey wrench into the whole planned continuous learning plan but also at this point in

[1:52:01] Trustee Fast: the term where we're trying to complete big projects and tons of work has been done and staff

[1:52:07] Trustee Fast: is busy very busy with that and with all of the public engagement underway I think it's natural

[1:52:16] Trustee Fast: for this to be at this point.

[1:52:19] Trustee Fast: And, you know, I think it would be good

[1:52:21] Trustee Fast: to have a quick word at Trust Council

[1:52:24] Trustee Fast: and I'd be prepared to recommend to Trust Council

[1:52:29] Trustee Fast: that continuous learning outside of elections

[1:52:34] Trustee Fast: and things like that be suspended

[1:52:38] Trustee Fast: until the end of the term.

[1:52:42] Voice 12: CAO?

[1:52:43] Voice 12: Yes, in support of that, I should just say

[1:52:46] Voice 12: that if if you see something on this list between now and the end of the year and you as ec think

[1:52:51] Voice 12: that it's a good idea um i can work on that and we can get something for uh um because you know

[1:53:00] Voice 12: i can provide some specific resource around getting something together if you wanted to

[1:53:04] Voice 12: recommend a trust council but we do something you'd only see tbd across the board in june and

[1:53:10] Voice 12: September so if you had that thinking and you wanted to recommend that to council and it's on

[1:53:16] Voice 12: this list that's not to say that could not happen so

[1:53:21] Trustee Fast: I would like to move Mr. Chair that executive

[1:53:24] Trustee Fast: committee recommend to trust council that continuous learning be suspended outside of

[1:53:37] Trustee Fast: elections related sessions and other topics that may emerge.

[1:53:53] Voice 13: Okay, I'm not sure you put an exception in there that maybe nullifies the motion but that's okay.

[1:54:03] Voice 13: I'll just simply ask is there a seconder for the motion?

[1:54:06] Trustee Rogers: I might second it except I don't understand the second exception.

[1:54:10] Trustee Rogers: yeah well

[1:54:12] Trustee Fast: i just put that in there to make it clear to uh trust council that we can always

[1:54:18] Trustee Fast: add things but i can do that in in my remarks uh as well and i'd be happy to take that last part

[1:54:24] Trustee Fast: off right

[1:54:25] Voice 13: and uh so this is a

[1:54:29] Voice 13: recommendation to council yeah i'm having difficulty remembering

[1:54:32] Voice 13: your exact wording and maybe this is one that needs to be up on the screen

[1:54:36] Voice 13: that executive

[1:54:37] Trustee Fast: committee recommend to trust council

[1:54:41] Voice 13: dan did you have are you seconding you're muted so there's

[1:54:49] Trustee Rogers: the motion on

[1:54:49] Voice 13: the screen and dan you'll

[1:54:50] Voice 13: have to get yourself back on yeah

[1:54:52] Trustee Rogers: no i'm unmuted now but um see i i i i agree with the concept of

[1:55:01] Trustee Rogers: of not having continuous learning at trust council,

[1:55:05] Trustee Rogers: because I think that's problematic,

[1:55:09] Trustee Rogers: but I don't want to restrict potential continuous learning

[1:55:15] Trustee Rogers: in the format that we did in February

[1:55:17] Trustee Rogers: with the well water workshops and things of that nature.

[1:55:26] Trustee Rogers: I just don't know that we need the motion.

[1:55:28] Trustee Rogers: I just wanted trustees to talk about it

[1:55:30] Trustee Rogers: And say, is there something that you'd like to do between? Because, frankly, my inclination would be, like many other trustees, as we make a decision about what we're doing is, I wouldn't mind having a discussion or a learning session around Indigenous relations and First Nations relationships,

[1:55:56] Trustee Rogers: relationships and how those have evolved and and what work we can do in the community related to

[1:56:02] Trustee Rogers: that between now and the end of term might be a nice way nice way to end September actually

[1:56:08] Trustee Rogers: to do that and say whether you're running or not here's the work you could do in your community to

[1:56:14] Trustee Rogers: help um with the relationship with our with the Indigenous peoples of this area so you know that

[1:56:23] Trustee Rogers: that might be something I'd like to do in September,

[1:56:27] Trustee Rogers: which tends to be a fairly light trust council.

[1:56:30] Trustee Rogers: I don't know what other people think about that.

[1:56:35] Trustee Rogers: So I guess what I'm saying is I'm not supportive

[1:56:38] Trustee Rogers: of that motion.

[1:56:42] Trustee Rogers: Although generally I see that we're not at,

[1:56:45] Trustee Rogers: we're not in a place to do a lot of work on a...

[1:56:49] Trustee Rogers: Okay,

[1:56:50] Voice 13: so outside of the motion not being seconded

[1:56:52] Voice 13: at this point in time.

[1:56:54] Voice 13: And I'll ask if there's a seconder for the motion.

[1:56:57] Voice 13: No, there's any point in speaking to the motion.

[1:57:00] Voice 13: Anybody wish to second it?

[1:57:03] Voice 13: So I'm afraid that I don't see a seconder to Ellen Faust.

[1:57:07] Voice 13: But I do, however, think that it's worthy for us to consider

[1:57:12] Voice 13: and in some respects, it's nice if executive committee

[1:57:14] Voice 13: could make some kind of recommendation,

[1:57:16] Voice 13: but perhaps yourself or Dan or somebody else

[1:57:19] Voice 13: might want to raise this very question at council.

[1:57:23] Voice 13: in order to have a discussion about that because looking at the list 21 items on that list that

[1:57:29] Voice 13: one or more council members have asked to put on it and i'm sure that you all recall that every

[1:57:35] Voice 13: time we talk about the learning opportunity this is those that don't want to have any learning

[1:57:40] Voice 13: and those that want to have learning and then it's usually pretty wishy-washy about

[1:57:45] Voice 13: whether or not anybody wants to advance any of it and the attendance is quite often not the best

[1:57:53] Voice 13: and when we do do offline out of council learning opportunities but I can't help but reflect that

[1:58:00] Voice 13: and I'm getting ahead of myself and council a little bit but I can't help but reflect that

[1:58:05] Voice 13: there is some suggestions that we should spend more time and we've discussed it at this table

[1:58:09] Voice 13: about providing more legislative information

[1:58:18] Voice 13: and reflection on best practices

[1:58:22] Voice 13: and orientation type materials throughout the term.

[1:58:26] Voice 13: And so certainly I think there is a place for this.

[1:58:30] Voice 13: And I would say that with respect to the motion,

[1:58:33] Voice 13: I wouldn't want to suspend this for eternity,

[1:58:36] Voice 13: which the language maybe didn't say

[1:58:39] Voice 13: till the end of the term,

[1:58:41] Voice 13: but maybe I'm wrong about that.

[1:58:43] Voice 13: But anyway, I would just send,

[1:58:45] Voice 13: unless there's any further discussion on this,

[1:58:48] Voice 13: I would say let's advance 7.3.6 to council as presented.

[1:58:52] Voice 13: And look, unless of course you want to push something up

[1:58:56] Voice 13: and this is our opportunity actually, we manage this.

[1:58:59] Voice 13: Is there anything from the 21 item list that we've got

[1:59:03] Voice 13: that you would want to drop into June or September's

[1:59:07] Voice 13: council to fill that out

[1:59:09] Trustee Rogers: sorry sorry sir when you say as presented do you mean as a consent item or

[1:59:15] Trustee Rogers: as a as in the agenda oh

[1:59:18] Voice 13: in the yeah so oh i see what you're saying as

[1:59:20] Trustee Rogers: a direct i mean that i just

[1:59:22] Trustee Rogers: i mean i pulled it out so that becomes a discussion item

[1:59:24] Voice 13: okay well i'm going to put it in as a consent

[1:59:27] Voice 13: agenda item but when i come to council when we're at council if you want to pull it from the consent

[1:59:32] Voice 13: consent agenda item to speak to I would be more than pleased to hear you say that what would you

[1:59:40] Voice 13: like to do Dan

[1:59:41] Trustee Rogers: well I'd put it in the discussion items but if you want to put it but I'll leave

[1:59:45] Trustee Rogers: it to you sir if you okay so is

[1:59:47] Voice 13: there a general agreement with uh not including this in the

[1:59:50] Voice 13: consent agenda item but having a discussion item all right so then let's advance 7.3.6

[1:59:56] Voice 13: continuous learning plan to Council as presented

[2:00:00] Voice 13: as a discussion item.

[2:00:01] Voice 13: And Lori has got that, by general consent.

[2:00:04] Voice 13: Thank you everybody for the great conversation.

[2:00:08] Voice 13: You know, there's so many details

[2:00:13] Voice 13: that need our time and energy to reflect on,

[2:00:16] Voice 13: to do the good work that we try to do,

[2:00:20] Voice 13: that in the current state of affairs,

[2:00:22] Voice 13: we don't seem to have the time for.

[2:00:23] Voice 13: Dan Rogers, anything else?

[2:00:25] Trustee Rogers: Sorry, can I just ask a question about 7.3 point?

[2:00:28] Trustee Rogers: I didn't realize, I know we've advanced it

[2:00:30] Trustee Rogers: and I'm fine with that,

[2:00:30] Trustee Rogers: but i just want to have a question is is that that's the election in ministry but is that is

[2:00:35] Trustee Rogers: there a is someone going to present on that it's a briefing yes it's

[2:00:41] Voice 12: a briefing and uh carmen will

[2:00:43] Voice 12: present on that okay that's not a consent item that's uh no

[2:00:47] Trustee Rogers: no and i realized that i just wanted

[2:00:49] Trustee Rogers: to flag and i'm sure carmen's entirely aware of it is that the chart the best practices there's a

[2:00:56] Trustee Rogers: a few places where it's dated uh because of the because it's 2008 um but there's a few places as

[2:01:02] Trustee Rogers: i'm going through that i realize that some of it's a bit dated um like for example number eight where

[2:01:09] Trustee Rogers: it says scheduled trust council session in september to review election period best practices

[2:01:15] Trustee Rogers: um i mean that may or may not be relevant but that was when we had the elections in november

[2:01:21] Trustee Rogers: we're going to september um count trust council two weeks after the closure of uh

[2:01:30] Trustee Rogers: and uh of um the closure of of nominations and three weeks before the actual election itself

[2:01:38] Trustee Rogers: anyway just just wanted to say a little bit a little bit of it is a little out of date but

[2:01:42] Trustee Rogers: but uh it's a good reminder so thank you so i just want to make sure someone was going to

[2:01:46] Trustee Rogers: present on it as opposed to just throw it on the table yes

[2:01:50] Voice 4: i i realized that uh some of the

[2:01:52] Voice 4: material in that elections best practices table is out of date um we haven't been in the habit

[2:01:58] Voice 4: of bringing it forward to each trust council to renew it so i just used what went out and what was

[2:02:04] Voice 4: um drafted in uh 2008 but certainly there's recognition some of the dates are a little

[2:02:11] Voice 4: out of whack now thank you so

[2:02:13] Voice 13: i can cover that yeah that's just included in this agenda package

[2:02:17] Voice 13: when we get to the election process that will be updated accordingly yes the process definitely

[2:02:25] Voice 13: uh sue allen fast yeah

[2:02:28] Trustee Fast: thanks i'm a bit confused now did i understand that carmen would be

[2:02:33] Trustee Fast: uh presenting this and if so how would she present it if it's in a consent agenda nobody pulls it

[2:02:40] Voice 13: no it's not it's not it's not intended to be a consent agenda item because it's a briefing

[2:02:45] Voice 13: this

[2:02:47] Trustee Fast: is 7.3.8 yeah and

[2:02:50] Trustee Fast: nine yeah well we already nine

[2:02:52] Voice 13: we

[2:02:53] Trustee Fast: we we advanced those to the consent

[2:02:55] Trustee Fast: agenda earlier no

[2:02:57] Voice 13: we just advanced them to council if

[2:03:00] Trustee Rogers: you sue ellen if you look at the agenda

[2:03:02] Trustee Rogers: and the draft agenda that's in our package at page 779.

[2:03:06] Trustee Rogers: It shows seven, those three items as discussion items.

[2:03:12] Voice 13: Yeah.

[2:03:13] Trustee Rogers: Thank

[2:03:14] Trustee Fast: you, got it.

[2:03:15] Trustee Rogers: We're

[2:03:15] Voice 13: a little bit ahead,

[2:03:16] Voice 13: but that's fine.

[2:03:18] Voice 13: Yeah, that's 7.9.

[2:03:21] Voice 13: Okay, and Laurie and I juggle that even at the end,

[2:03:25] Voice 13: as it seems necessary,

[2:03:27] Voice 13: although usually it goes pretty smoothly.

[2:03:28] Voice 13: um okay then so we i think we advanced that by general consent uh best practices or sorry

[2:03:38] Voice 13: continuous learning has gone ahead elections best practices has gone ahead so now we find

[2:03:43] Voice 13: ourselves at 7.4 page 272 of the package and and again and dan thank you for that reflect on

[2:03:51] Voice 13: 7.9 trust schedule there where these are actually positioned but is there anything in the local

[2:03:58] Voice 13: planning services section that we need to discuss at this table in order to be sure that it's ready

[2:04:04] Voice 13: for council and i'll go to laura patrick first and then suelen fast

[2:04:08] Voice 3: 7.42 and 3 7

[2:04:12] Voice 13: .42 and 3 to be

[2:04:15] Voice 13: discussed uh suelen fast do you have anything in addition to that uh

[2:04:19] Trustee Fast: 7.4.4 quickly it's brief

[2:04:23] Trustee Fast: okay so

[2:04:24] Voice 13: then uh and david mahler this is your section did you have anything

[2:04:29] Voice 13: that you wish to

[2:04:29] Voice 13: i know

[2:04:31] Voice 9: i have a

[2:04:31] Voice 13: discussion so

[2:04:33] Voice 5: then i'm going to

[2:04:34] Voice 13: take it then by general consent

[2:04:36] Voice 13: item 7.4.1 and 7.4.5 be forwarded to council by general consent and i'm going to go now to

[2:04:46] Voice 13: 7.4.2 laura patrick you wish to speak to the director's report yeah

[2:04:50] Voice 3: i just wanted to um

[2:04:51] Voice 3: On page 276, right at the bottom, you talk about the projects that are open.

[2:04:58] Voice 3: And you said three projects just starting or in early phase, Salt Spring Coastal Douglas

[2:05:04] Voice 3: for protection.

[2:05:05] Voice 3: And you have to be careful with how we word that project because it's about the geoclimatic

[2:05:10] Voice 3: zone and associated ecosystem protection, not the tree.

[2:05:14] Voice 3: So I just wanted to catch that.

[2:05:15] Voice 9: I'll just update the label for that one.

[2:05:18] Voice 9: That will correct it.

[2:05:18] Voice 9: So instead of saying Salt Spring Coastal Douglas Fair Protection, I'll just put in there.

[2:05:23] Voice 9: Either

[2:05:23] Voice 3: it has to be the full name of the project or I've been just abbreviating it as ecosystem protection because that's, if

[2:05:30] Voice 9: you want the

[2:05:30] Voice 3: shortened, that is easier.

[2:05:34] Voice 3: But I also, it's hard to call those early phase.

[2:05:38] Voice 3: they're all they've all been underway for a long time and are evolving still um where i think like

[2:05:47] Voice 3: the um coastal douglas fir project is you know evolving into the fire resiliency which is a

[2:05:52] Voice 3: fantastic place to be ending up um so it's yes that aspect is just beginning yeah um but the

[2:06:03] Voice 3: the process to get there has been underway for nearly two years yeah

[2:06:08] Voice 9: okay i gotta think a little

[2:06:10] Voice 9: bit about that because uh it's almost like being in the early like the phase zero project where

[2:06:15] Voice 9: you're you know you're determining what it's going to be like so it's not saying your work's being

[2:06:21] Voice 9: done it's just saying that there's still a lot left to do right right so

[2:06:25] Voice 3: then like watershed

[2:06:26] Voice 3: protection swipa yeah it has to the way it's the projects are designed it sits on the priority list

[2:06:32] Voice 3: forever and ever and ever and ever as an ongoing project i

[2:06:36] Voice 9: will look at rewording this if you've

[2:06:39] Voice 9: got a suggestion that comes to mind you're going to send me an email sure and i'll work with jason

[2:06:43] Voice 9: just to make sure we categorize the uh those projects correctly okay thank you thank you

[2:06:50] Voice 6: um

[2:06:51] Voice 13: so indeed this is the director's report so i'm going to leave this um with you to

[2:06:56] Voice 13: uh take the recommendations and if you wish to collaborate with uh vice chair fast on that that'd

[2:07:04] Voice 13: be terrific i will note that uh on the second paragraph under policy planning that the word

[2:07:10] Voice 13: should be worked up not work i think

[2:07:12] Voice 9: second paragraph

[2:07:14] Voice 13: policy planning okay i'll look for that

[2:07:16] Voice 13: yeah just

[2:07:17] Voice 13: above item 1.2 okay thank you discussing um and um i assume you know there's lots of things

[2:07:25] Voice 13: that happen in the background there's lots of assumptions but when i'm about to say unless

[2:07:30] Voice 13: there's further comments on the director's report that 7.4.2 be forwarded to council as amended by

[2:07:36] Voice 13: general consent that that means you're gonna somebody you're gonna look after that i will

[2:07:40] Voice 13: magic um all right is there anything else on 7.4.2 okay so then let's take it then 7.4.2

[2:07:49] Voice 13: director's report before the council has amended thank you very much so 7.4.3 uh again trustee

[2:07:56] Voice 13: patrick over to you oh

[2:07:58] Voice 3: i just i know we initiated conversation on this earlier and i just

[2:08:03] Voice 3: this this

[2:08:04] Voice 3: one has the potential as i think trustee rogers pointed out to be a very huge conversation so i

[2:08:14] Voice 3: I know while I understand you wanting to share this

[2:08:18] Voice 3: with trust counsel at this time,

[2:08:20] Voice 3: I think the management of it on the agenda

[2:08:22] Voice 3: is worthy of conversation of, you know,

[2:08:26] Voice 3: I think we should have a bit of a game plan.

[2:08:28] Voice 3: If a workshop in June does sound like a good idea.

[2:08:33] Voice 3: So if that's what we're trying to,

[2:08:35] Voice 3: then maybe the conversation should be about, you know,

[2:08:38] Voice 3: what should be workshopped so that you're getting feedback

[2:08:42] Voice 3: back to design that workshop to work because if we just open the floor on the conversation I think

[2:08:47] Voice 3: this could go 85 different directions and time will be used up and the budget will get moved

[2:08:54] Voice 3: later and later in the day that day because we have the budget to follow this and that's my

[2:08:57] Voice 3: concern is that it's good to have a conversation but I think it's going to be managed

[2:09:05] Voice 9: So if I may, through the chair, unless the COO is ruminating.

[2:09:10] Voice 9: Okay.

[2:09:12] Voice 9: Yes.

[2:09:13] Voice 9: So I was talking just last week with Laura Beshakian, the chair of the Regional Planning

[2:09:18] Voice 9: Committee, just exactly what you were saying, that we need to have a way to manage the time

[2:09:25] Voice 9: because we're not going to have a lot of time.

[2:09:27] Voice 9: It's really the LPS time and what I don't spend on other things, I can spend on this.

[2:09:32] Voice 9: So my thinking is probably some focused questions that Laura Boucher could use to just try and

[2:09:42] Voice 9: get some feedback on those questions that relate to this document on the high level.

[2:09:47] Voice 9: Maybe just ask people with very specifics to email them to myself and Laura, and then

[2:09:53] Voice 9: we can go back to the table at Regional Planning Committee and deal with those high level details.

[2:09:58] Voice 9: And then maybe after that, Council could decide whether or not a workshop in a couple of hours with all of Trust Council is necessary in June, or whether it's good to just go back to RPC and then go to Trust Council.

[2:10:13] Voice 9: So, yeah, I totally agree with you.

[2:10:18] Voice 12: Yeah, there's value in having this live at Trust Council.

[2:10:23] Voice 12: and despite any challenges that the conversations could go on as long as the parameters are

[2:10:29] Voice 12: provided around this for your review let's get some ideas here this is long-standing

[2:10:34] Voice 12: it's probably not to be solved here are we going generally in the right direction

[2:10:41] Voice 12: and with possible refinements and what could some of those refinements be and what would

[2:10:46] Voice 12: be a good process to identify those moving forward the hope is this doesn't take a year

[2:10:52] Voice 12: um because we want to start off um tackling something that's been a long time standing

[2:10:58] Voice 12: so yeah and it's been some good work so um i think at the outset saying we've got 20 minutes

[2:11:04] Voice 12: or half an hour uh by the so i think you would have to work with your pc chair on establishing

[2:11:13] Voice 12: exactly how much you know what's the schedule say here i'm not there 45 minutes yeah we'll have to

[2:11:19] Voice 12: containing within that an hour yes so you know i think you could get half an hour um out of this

[2:11:25] Voice 12: is you know intention here unless trustees want to go deeper is a half an hour discussion around

[2:11:31] Voice 12: these key things okay

[2:11:33] Voice 13: um anybody else on anything on 7.4.3 uh uh thank you

[2:11:42] Trustee Fast: chair yeah just a couple

[2:11:43] Trustee Fast: of um as you put it to facilitate this um a good discussion on trust council i'm looking at the

[2:11:50] Trustee Fast: standard framework or standard format so page 291 um is the table of contents and uh it has all

[2:12:00] Trustee Fast: these i know it's a word thing but it says error bookmarked up all that error with the exclamation

[2:12:06] Trustee Fast: some more i'll solve that

[2:12:08] Trustee Fast: thank you and uh that's simple and then the second one is page 295 to 297

[2:12:14] Trustee Fast: i can't read the dark red text and just to make it easy for uh trustees to read um page 297

[2:12:27] Trustee Fast: it and uh a few pages around there 295 to 297 i just find the dark red text really hard to read

[2:12:36] Trustee Fast: on my other monitor so trustees might have a hard time depending on what device they're using

[2:12:43] Trustee Fast: and if that could be a different color those are my only I'm really glad to see all of this

[2:12:50] Trustee Fast: material here in this agenda so I don't mean to be negative these are just little formatting

[2:12:55] Trustee Fast: things that I think will help trustees get to the substance rather than bouncing off the format

[2:13:00] Trustee Fast: Matt, thank you.

[2:13:01] Voice 9: Yeah, I never made the red text there is track changes.

[2:13:06] Voice 9: So that shouldn't have been in there.

[2:13:08] Voice 9: So I'm gonna correct that.

[2:13:09] Voice 9: So you'll just see a clean version that will be readable.

[2:13:13] Voice 9: So I'll make those changes and correct the bookmarks as well.

[2:13:16] Voice 9: Thank you.

[2:13:18] Voice 13: Okay, thank you.

[2:13:19] Voice 13: So Dan, did you have a question there?

[2:13:22] Trustee Rogers: No? Not about this.

[2:13:23] Voice 13: Okay, so yeah, thank you to all FAS

[2:13:26] Voice 13: for raising the very points that I wanted to raise.

[2:13:29] Voice 13: I'm going to just embellish that and maybe repeat it a little bit.

[2:13:34] Voice 13: This is going to be the first time that Council has seen this.

[2:13:39] Voice 13: And quite honestly, it's pretty eye-opening to think about this is the commitment that

[2:13:45] Voice 13: we're looking at making with respect to our regional planning process around OCPs, which

[2:13:51] Voice 13: I think there's some nervousness around the loss of autonomy of LTCs around this.

[2:13:59] Voice 13: So we want to be totally conscious of that. And so I think that as as so fast as suggested, we want to make this easy on ourselves.

[2:14:09] Voice 13: And this needs to look as clean and as ready to go as it possibly can.

[2:14:13] Voice 13: So, indeed, getting rid of the word error anywhere and everywhere and completing that in some fashion so that it works well.

[2:14:20] Voice 13: And I had assumed that those red underlying things were amendments that are not intended to be included because I don't want to have somebody coming forward and saying, well, I'll move the draft be amended as presented or something, you know.

[2:14:37] Voice 13: It needs to be clean, ready to go, as if it's finished.

[2:14:41] Voice 13: And so

[2:14:42] Voice 13: just trusting that that will be how it unfolds.

[2:14:45] Voice 13: but you know what um it's i'm very uh grateful and satisfying to see this in its form because

[2:14:54] Voice 13: this is going to give everybody the best opportunity to reflect on the hard work that

[2:14:58] Voice 13: you have been doing for this last two years to restructure um how we're doing this exactly you've

[2:15:05] Voice 13: got challenges ahead of you and i want to thank you for that so then if there's nothing further

[2:15:11] Voice 13: then I'm going to offer that 7.4.3 be forwarded to council as amended all right yeah and we'll

[2:15:21] Voice 13: look after that so

[2:15:21] Voice 5: thank you very

[2:15:22] Voice 13: much thank you now

[2:15:23] Voice 13: 7.44 uh who is it that asked for that one was

[2:15:28] Voice 13: that Sue Ellen over to you Sue Ellen can't hear you're not you're muted then sorry page

[2:15:42] Voice 13: 303 for

[2:15:44] Voice 13: yeah

[2:15:44] Trustee Fast: and um on page uh well actually i'm looking at the agenda topic item here at 7.4.4

[2:15:54] Trustee Fast: if that could

[2:15:55] Trustee Fast: have the word reconciliation in it for trustees that are skimming the agenda

[2:16:00] Trustee Fast: and if it could include heritage preservation overlay phase one report which starts on page

[2:16:11] Trustee Fast: 306 but it it's not obvious that that would be in there from that um topic line subject line

[2:16:24] Voice 8: thank

[2:16:24] Trustee Fast: you i just i just think that'll help trustees uh engage with the topic and know

[2:16:29] Trustee Fast: what's in there so that they go in and read it thank you okay

[2:16:32] Voice 13: so he captured that detail

[2:16:35] Voice 13: the question yeah and so then again uh trusting that that will be acted upon and is there anything

[2:16:42] Voice 13: anything else on 7.44, then I'm going to ask that 7.44

[2:16:48] Voice 13: be forwarded to council as amended and we're clear on that.

[2:16:54] Voice 13: That's great, good work everybody, thank you.

[2:16:58] Voice 13: So that concludes.

[2:17:00] Trustee Rogers: Mr. Chair, I have a question.

[2:17:01] Trustee Rogers: Could I just ask a question?

[2:17:03] Trustee Rogers: Do you want me to wait till we get

[2:17:06] Trustee Rogers: to the actual quarterly meeting agenda

[2:17:09] Trustee Rogers: before I suggest some things

[2:17:11] Trustee Rogers: that might go into consent, et cetera?

[2:17:13] Trustee Rogers: sure that

[2:17:14] Voice 13: would be probably a good

[2:17:15] Trustee Rogers: place yeah um but

[2:17:18] Voice 13: maybe let's just turn to

[2:17:20] Voice 13: lori for a moment you've obviously applied some rule already to um that we'll just say

[2:17:26] Voice 13: i'm a software programmer so that's what i do and so you've already got a structure based upon

[2:17:32] Voice 13: it being decision making items or briefings of significance that will be not uh in the consent

[2:17:40] Voice 13: agenda and typically the consent agenda items I'm doing all the talking here I'm sorry all the

[2:17:45] Voice 13: consent because I want to understand it too and that's how I understand it is by talking

[2:17:50] Voice 13: the consent agenda items are typically just reports as opposed to briefings but you tell

[2:17:56] Voice 13: me how you see instructions we

[2:17:59] Voice 14: have included briefings in consent agenda items such as the

[2:18:03] Voice 14: legislative monitoring briefings and items like that but um for um items such as the election

[2:18:10] Voice 14: briefing is being pulled out for um discussion and and as such and in discussions with the managers

[2:18:18] Voice 14: this is how things have ended up looking on the consent agenda so

[2:18:22] Voice 13: can we hold that till we get

[2:18:23] Voice 13: to the schedule and then we can turn our minds to the flow of the meeting a little bit better

[2:18:28] Voice 13: at that point is that okay dan yeah

[2:18:29] Trustee Rogers: it's okay i'm just concerned about time and there's a few

[2:18:32] Trustee Rogers: things i

[2:18:33] Trustee Rogers: think can be put into consent but anyway but

[2:18:35] Trustee Rogers: that's fine that's good not our time here

[2:18:37] Trustee Rogers: today but the time at the trust council i'm just understood

[2:18:40] Voice 13: and i totally appreciate that thinking

[2:18:43] Voice 13: about that for me as well thank you um for all of us so then this brings us to 7.5 trust area

[2:18:51] Voice 13: services and uh trusting the director is probably online there somewhere my screen jumps around

[2:18:58] Voice 13: around. Every time we share screens, somebody shares a screen, it messes up everybody else's

[2:19:05] Voice 13: screen. So trust area services section, items 7.5, 1 through 7. So I'll just go to trustees

[2:19:17] Voice 13: first to ask you if there's items here you wish to speak to. And then I'll go to the director.

[2:19:24] Voice 13: Thank you, Director.

[2:19:24] Voice 13: Trustees, Sue Ellen Fass?

[2:19:27] Trustee Fast: 7.5.2.

[2:19:30] Voice 13: Thank you.

[2:19:31] Voice 13: Laura Patrick?

[2:19:32] Trustee Fast: 0.6.

[2:19:33] Trustee Fast: 0.6.

[2:19:35] Trustee Rogers: Dan Rogers?

[2:19:36] Trustee Rogers: I was 0.6 as well.

[2:19:38] Voice 13: Okay.

[2:19:45] Voice 13: I had something around the stewardship award.

[2:19:48] Voice 13: I'm just gonna say 7.53 and I'll try and recollect

[2:19:52] Voice 13: what it was I had to say there.

[2:19:54] Voice 13: there um and so uh director uh trader do you have any item on here that you would like to speak to

[2:20:01] Voice 13: specifically well

[2:20:03] Voice 2: for 7.54 um we have it we have learned we will have the publications that we're

[2:20:09] Voice 2: doing as part of the living in the trust area mailing um likely ready um that we could potentially

[2:20:13] Voice 2: talk at the end of that director's report um they'll be ready by friday when the agenda goes

[2:20:18] Voice 2: so i'm not sure if lori's been able to check email while she's in the boardroom but i did

[2:20:22] Voice 2: email her over a pdf or we could show you what they would look like and then you could determine

[2:20:26] Voice 2: if you wanted to indeed add them to the agenda or not um so that was an option for you but i don't

[2:20:32] Voice 2: know if laurie's been able to get at it oh there she is so would you like me to jump into that

[2:20:36] Voice 2: right now chair and i could just show you what you could have on the

[2:20:39] Voice 13: agenda well let's say that

[2:20:41] Voice 13: there might be a potential addition to the agenda and and maybe that's at 7.5 for one or something

[2:20:47] Voice 13: thing um and well so we'll pull 7.54 and speak to it then and i'm going to go through it sequentially

[2:20:54] Voice 13: okay all right

[2:20:55] Voice 2: yep so we're going to

[2:20:57] Voice 2: pop back thank you so

[2:20:59] Voice 13: nothing else on there so then i'm

[2:21:01] Voice 13: going to take it then that's 7.51 5 5 and 5 7 before it is the council as presented

[2:21:08] Voice 13: by general consent all right and then i'm going to start off with uh speaking to 7.5.2

[2:21:16] Voice 13: and i believe that was uh trustee patrick is that correct trustee trustee fast over to you

[2:21:21] Trustee Fast: thank you chair yeah i was just going to suggest uh seeing as how staff is stretched so thin and

[2:21:28] Trustee Fast: these agendas are getting so big uh that at this point in the term we could go back um to presenting

[2:21:35] Trustee Fast: these every six months and uh as we did uh back before october 2019 and um so i'm wondering if

[2:21:43] Trustee Fast: if we need them on every agenda

[2:21:45] Trustee Fast: and whether executive committee

[2:21:47] Trustee Fast: would like to recommend to council about this

[2:21:49] Trustee Fast: or just bring it up at,

[2:21:51] Trustee Fast: I can just bring it up at trust council,

[2:21:53] Trustee Fast: just trying to save work for staff.

[2:21:58] Voice 13: I see you're getting a thumbs up from the CAO.

[2:22:01] Voice 13: And so is that a thumbs up from Dan?

[2:22:05] Trustee Rogers: Subject to what the director might say

[2:22:07] Trustee Rogers: about the importance of these coming out quarterly

[2:22:09] Trustee Rogers: or the director of planning,

[2:22:10] Trustee Rogers: I agree with vice chair Faust on that as well.

[2:22:14] Trustee Rogers: well

[2:22:15] Voice 13: that's uh that's a good uh remark

[2:22:18] Trustee Rogers: there dan so

[2:22:19] Voice 13: uh director frader uh do you have some

[2:22:22] Voice 13: suggestion here with respect to that i would be concerned about not seeing this as often as we do

[2:22:29] Voice 13: but anyway go ahead so

[2:22:31] Voice 2: certainly um the timeliness and the usefulness to you of getting it quarterly

[2:22:34] Voice 2: we'll have to look to you for that advice um i can say it is you know it is more work to produce

[2:22:40] Voice 2: every quarter but there you then get a much bigger report so you're now getting slightly

[2:22:44] Voice 2: smaller reports because they're coming more frequently um what i sorry i did have another

[2:22:49] Voice 2: comment for you um yeah so it would reduce workload somewhat but then you would get a much

[2:22:54] Voice 2: bigger report quarterly and you would need to advise us that said if you do go to a you know

[2:22:59] Voice 2: semi-annual or back to the semi-annual we do escalate up topics that we feel to be of immediate

[2:23:03] Voice 2: importance we do bring to the executive committee as they arise um but sometimes we're using our

[2:23:08] Voice 2: judgment and i do know that trustees occasionally will spot something in this report that they want

[2:23:12] Voice 2: to escalate that they wouldn't have otherwise known about but um certainly opportunities to

[2:23:16] Voice 2: reduce workload are welcome okay

[2:23:19] Voice 13: so um at this juncture

[2:23:23] Voice 13: then are we looking for a direction or

[2:23:26] Voice 13: a recommendation here to go and fast but you know what would be the way to manage this if

[2:23:31] Voice 13: we wanted to reduce this to uh twice a year well

[2:23:35] Trustee Fast: i will move that executive committee recommend to

[2:23:39] Trustee Fast: trust council uh that the um legislative monitoring reports uh be produced uh every six months

[2:23:50] Trustee Fast: instead of quarterly you

[2:23:53] Voice 13: have a seconder for that then rod was seconding that and so obviously then

[2:23:58] Voice 13: that would require a decision rfd be created in support of the legislative monitoring briefing

[2:24:07] Voice 13: and those would come out of the consent agenda

[2:24:09] Voice 13: and be in the discussion agenda.

[2:24:12] Voice 13: Does that have to be correct, Dr. Fader?

[2:24:15] Voice 2: Yes, I will note that it was executive committee

[2:24:17] Voice 2: that made the change to make it quarterly

[2:24:19] Voice 2: without going to council,

[2:24:20] Voice 2: but I understand you want to go to council

[2:24:21] Voice 2: for this decision.

[2:24:23] Voice 2: So the approach would likely be to put a request

[2:24:25] Voice 2: for decision on top of this briefing.

[2:24:27] Voice 2: Is that, so we'd have a request for decision or,

[2:24:32] Voice 2: yeah, so I would do up a request for decision document

[2:24:34] Voice 2: about that decision on top of this briefing

[2:24:36] Voice 2: would likely be our response to that motion right dan rogers

[2:24:39] Trustee Rogers: well it's just going to say if this is

[2:24:42] Trustee Rogers: our call if it was us that made the decision to go quarterly can't we just decide to go back to

[2:24:46] Trustee Rogers: semi-annually i mean we just just direct you to do it in september and leave it there yeah that

[2:24:53] Voice 2: would certainly be

[2:24:53] Trustee Fast: simplest yeah then i withdraw my motion i guess we've got it out there

[2:24:59] Voice 12: yeah i

[2:25:01] Voice 12: think that's a great idea and keep in mind the organization's tracking all these legislate like

[2:25:05] Voice 12: Like, it's not like these aren't being updated

[2:25:08] Voice 12: as they're becoming apparent to the organization

[2:25:10] Voice 12: and can be accessed by executive committee

[2:25:13] Voice 12: if they needed to be.

[2:25:14] Voice 12: It's, you know, what we know there's a use

[2:25:17] Voice 12: by trustees of these and that we can satisfy that

[2:25:20] Voice 12: on a two-time-a-year basis.

[2:25:22] Voice 12: And if there's a change, I'll meet.

[2:25:26] Trustee Rogers: So I've heard the motion be withdrawn,

[2:25:28] Trustee Rogers: if that's okay with the chair.

[2:25:29] Trustee Rogers: And so I'll move that the executive committee

[2:25:32] Trustee Rogers: direct staff to to produce the um what's it called the legislative monitoring briefing in september

[2:25:42] Trustee Rogers: uh going uh only only in september going forward no sorry that doesn't work at all sorry

[2:25:51] Trustee Rogers: that it'd be produced every six months with

[2:25:56] Voice 13: the next one being september with

[2:25:58] Trustee Rogers: the next one being

[2:25:59] Trustee Rogers: September 2022.

[2:26:04] Voice 13: All right so I'm going to go with the flow here you know there are some

[2:26:09] Voice 13: the rules of the meeting are governed by the chair and so we're going to let that go this

[2:26:15] Voice 13: time around and so that's moved and seconded so the original motion was withdrawn there's a new

[2:26:21] Voice 13: motion on the floor moved and seconded and I'll ask if there's any discussion otherwise I'll call

[2:26:26] Voice 13: vote all those in favor those opposed none opposed that carries and you got that okay

[2:26:32] Voice 13: laurie yes thank you perfect thank you okay so

[2:26:35] Voice 3: um

[2:26:36] Voice 13: that's 7.52 now so 7.53 was the next one to speak

[2:26:42] Voice 13: to um and i wrote that down and with the discussion here i haven't had a chance to

[2:26:48] Voice 13: reflect on what i was thinking but i'm gonna just let it go because um it seems appropriate

[2:26:55] Voice 13: appropriate um it wasn't all that serious so i'm going to say is there anything about 7.53 other

[2:27:01] Voice 13: than what i can't remember so then i'll direct then that 7.5.3 be forwarded to council as

[2:27:07] Voice 13: amended did i forward 7.52 no so 7.52 and 7.53 both be forwarded to council um

[2:27:21] Voice 13: There's no amendment to this.

[2:27:23] Voice 13: Yeah.

[2:27:23] Voice 13: So

[2:27:24] Voice 2: if I might, Chair.

[2:27:25] Voice 2: That's good, go ahead.

[2:27:27] Voice 13: So

[2:27:27] Voice 2: Chair, I'll amend the legislative monitoring briefing

[2:27:29] Voice 2: to include that motion that you've just passed

[2:27:31] Voice 2: as a way of conveying that to council.

[2:27:33] Voice 2: And then I haven't heard any amendments as of yet

[2:27:35] Voice 2: for this briefing around stewardship awards.

[2:27:38] Voice 13: No, there are no amendments.

[2:27:39] Voice 13: So then I'll have to do them separately.

[2:27:41] Voice 13: 7.52, legislative monitoring briefing

[2:27:44] Voice 13: be forwarded to council as amended by general consent

[2:27:46] Voice 13: and 7.53, honest trust community stewardship award

[2:27:49] Voice 13: to work before the council as presented.

[2:27:53] Voice 13: And then the next item here is 7.5.6,

[2:27:58] Voice 13: the 2050 PSAP update briefing.

[2:28:01] Voice 13: Who asked for that one?

[2:28:02] Voice 13: No, director's report was next.

[2:28:05] Voice 13: Oh, sorry, thank you for that.

[2:28:07] Voice 13: The director's report is 7.5.4, Claire Freider.

[2:28:11] Voice 2: So this is just to inquire,

[2:28:13] Voice 2: would the committee like to have a quick look

[2:28:15] Voice 2: at the publications that we're sending out?

[2:28:17] Voice 2: And then you could determine if you'd like me

[2:28:18] Voice 2: need to add them to the director's report.

[2:28:22] Voice 2: So with the first page here is something

[2:28:23] Voice 2: that would not be included,

[2:28:24] Voice 2: but they're already bundled in a PDF.

[2:28:26] Voice 2: This is the cover letter that's been reviewed

[2:28:27] Voice 2: by Trust Programs Committee.

[2:28:28] Voice 2: But Laurie, if you can move down.

[2:28:30] Voice 2: So this is a sample of the frequently request

[2:28:35] Voice 2: or frequently used numbers for local trust area.

[2:28:37] Voice 2: We're producing one for each local trust area

[2:28:39] Voice 2: that would then be distributed.

[2:28:41] Voice 2: So we'd include this one as a sample potentially.

[2:28:45] Voice 2: Yeah, so this is example, just to show you,

[2:28:46] Voice 2: if you could go down, Laurie.

[2:28:47] Voice 2: my recommendation though is that we simply include this new brochure which we've taken to trust

[2:28:52] Voice 2: programs committee and it's essentially similar to what I think many executive committee members

[2:28:57] Voice 2: have seen in the past we've added affordable housing wording to the complicated context

[2:29:02] Voice 2: paragraph otherwise it hasn't changed too much except for improvements to graphics and design

[2:29:07] Voice 2: if you could scroll down Laurie so page one and page two of the brochure and then if you could

[2:29:13] Voice 2: to scroll down further the next yeah thank you I see Sue Ellen happiness there we have this one

[2:29:19] Voice 2: around we call it the planning document just an orientation a quick card around accessing

[2:29:24] Voice 2: planning services and frequently asked for phone numbers for staff and next please this is the

[2:29:33] Voice 2: back side of it and then we have this stewardship tips document which Laurie if you could maybe

[2:29:37] Voice 2: scroll through maybe if you could just yeah there we go if you just scroll through it's a booklet

[2:29:42] Voice 2: booklet. So it's a little bit harder to see in a PDF how it will look but it's a booklet that you

[2:29:46] Voice 2: can flip through that will have tabs. So what I was thinking is for potentially if you were

[2:29:53] Voice 2: interested for the council agenda we could add the brochure and the stewardship tips document just to

[2:30:00] Voice 2: show council what we've been producing as part of that project but I would like your advice on is

[2:30:04] Voice 2: that too much for the agenda I could just circulate to trustees in a separate email

[2:30:10] Voice 13: well I wonder and I'm just going to blurt out my remarks whether you might actually

[2:30:17] Voice 13: just include a link in the agenda and then during the session that you actually just scroll through

[2:30:23] Voice 13: it just like you did here so that it's and that would reduce the size of the package because there

[2:30:28] Voice 13: there are concerns from some trustees

[2:30:30] Voice 13: about the size of the package.

[2:30:32] Voice 13: I'm happy to go with whatever the vice-chairs think.

[2:30:34] Voice 13: So vice-chairs, do you have any remarks,

[2:30:37] Voice 13: assistance for the director?

[2:30:41] Voice 3: I think in the director's report,

[2:30:44] Voice 3: I think these are good news stories.

[2:30:45] Voice 3: So I think that would work is to have that up

[2:30:47] Voice 3: and talk about it through your director's report

[2:30:50] Voice 3: on the screen and provide the link.

[2:30:54] Voice 13: Dan Rogers.

[2:30:56] Trustee Rogers: Just want to say, if you're going to reference this,

[2:31:00] Trustee Rogers: I think it's important to make sure that everybody's aware

[2:31:02] Trustee Rogers: that this is going out to new property owners.

[2:31:05] Trustee Rogers: I think we identified about a thousand max

[2:31:10] Trustee Rogers: as opposed to the whole of the trust area,

[2:31:12] Trustee Rogers: which I think some people sort of hoped that this would be,

[2:31:16] Trustee Rogers: but that's a much bigger ask.

[2:31:18] Trustee Rogers: So just so you're clear as to where it's going.

[2:31:21] Voice 13: Okay.

[2:31:22] Voice 13: And indeed,

[2:31:22] Trustee Rogers: it might be.

[2:31:23] Trustee Rogers: I think there

[2:31:23] Voice 13: was a request to consider that.

[2:31:25] Voice 13: Was it not, Director Frater?

[2:31:27] Voice 2: Yes, we're working on having those numbers.

[2:31:29] Voice 2: I'll have them hopefully available verbally for Trust Council, but we don't have them,

[2:31:32] Voice 2: we won't have those numbers available for agenda time.

[2:31:35] Voice 13: Dr. Fass or Trustee Fass?

[2:31:38] Trustee Fast: Thank you for the promotion. No, I think the, I like the idea of having them in, especially the

[2:31:46] Trustee Fast: two-page brochure, the brochure that was just ahead of this, and because we need the good news

[2:31:54] Trustee Fast: story to show citizens who will be looking at our agenda some of the work and for example this

[2:32:02] Trustee Fast: stewardship one might be a link but I really think the the brochure should be part of the agenda so

[2:32:08] Trustee Fast: that people scrolling through run across it go oh right look what's happening thank you okay so

[2:32:14] Voice 13: I want to be clear then so is the consensus that we include the materials in the agenda package

[2:32:21] Voice 13: I see one nod, Dan, you're nodding yes, and Laura.

[2:32:26] Voice 13: Okay, so then it seems like there's support

[2:32:28] Voice 13: for including it in the agenda package as it goes out

[2:32:31] Voice 13: and you will speak to it at council.

[2:32:34] Voice 8: Perfect, anything else on

[2:32:35] Voice 13: the director's report?

[2:32:37] Voice 13: Then I will then take it that the director's report

[2:32:40] Voice 13: reported to council as amended

[2:32:41] Voice 13: and I'll leave that in your hands.

[2:32:44] Voice 13: So the next item then would be

[2:32:46] Voice 13: Island 2050 PSAP update briefing.

[2:32:49] Voice 13: who would like to speak to that one?

[2:32:52] Voice 13: Oh,

[2:32:53] Voice 3: I threw that in there,

[2:32:54] Voice 3: not being on the Trust Planning Committee.

[2:32:59] Voice 3: And I know as chair, I'm trying to pay attention

[2:33:02] Voice 3: to the wording of resolutions as they're getting there,

[2:33:05] Voice 3: but on page 370, there's that third resolution

[2:33:09] Voice 3: about seeking provincial staff feedback.

[2:33:13] Voice 3: There's no context to that.

[2:33:15] Voice 3: So it wasn't, I just, I can't understand what that meant.

[2:33:20] Voice 5: hmm so

[2:33:21] Voice 3: i just wonder how other trustees is what what was this inquiry or is this a

[2:33:31] Voice 3: hold all hold everything and talk to the province it just i didn't know how to take that one

[2:33:38] Voice 2: okay i'll see if i can come up with a preamble introductory sentence essential or maybe

[2:33:43] Voice 2: trustee rogers or someone who was in the committee could speak to it better than i could

[2:33:46] Voice 2: well

[2:33:46] Trustee Rogers: i can just say that that there was i the discussion was a little uh uh wide ranging

[2:33:55] Trustee Rogers: but one of the points that was made was that we're getting feedback from people

[2:34:00] Trustee Rogers: from members of the community that the structure of the um of the trust policy statement was

[2:34:07] Trustee Rogers: perhaps you know should it be amended and so the suggestion was made that um and that one of the

[2:34:15] Trustee Rogers: suggestions was that we get some direction i guess or feedback from the province as to

[2:34:20] Trustee Rogers: what they would consider to be if if they were prepared to say so um and i had my doubts about

[2:34:29] Trustee Rogers: whether they would say so i think i said that in the committee that i didn't think the province

[2:34:34] Trustee Rogers: would tell us in advance what would and would not be acceptable because they get to approve it

[2:34:38] Trustee Rogers: but what they would seem as acceptable related to the structure of the trust policy statement

[2:34:46] Trustee Rogers: we've had suggestions all the way from oh it should be a three-page high level

[2:34:50] Trustee Rogers: vision statement to uh it should have a you know a whole appendix and blah and other things too

[2:34:57] Trustee Rogers: we should change a lot of the two we should put all the directive policies together and the others

[2:35:02] Trustee Rogers: together so there's so the suggestion was that perhaps we should ask the province what they

[2:35:08] Trustee Rogers: think would be a good structure i i don't think they're going to tell us but that was the

[2:35:12] Trustee Rogers: suggestion um i think they're going to take our finished product and tell and then tell us whether

[2:35:17] Trustee Rogers: they think it's okay or not but that's that's what that motion means right director freighter

[2:35:24] Trustee Rogers: yes

[2:35:25] Voice 3: well thank you that that helps because it just didn't i couldn't understand

[2:35:30] Voice 13: yeah uh so are we clear on this item going to council briefing as clear as it gets

[2:35:38] Voice 13: you know for clarity or one thing i would recommend on this is you know we and other

[2:35:44] Voice 13: organizations in our technical work love abbreviations and psap is a new abbreviation

[2:35:51] Voice 13: that i had i don't believe i've seen that before and i would suggest we spell that out

[2:35:56] Voice 13: both on on the agenda where it's on on page 793 7.9 whatever it is um i know that the document

[2:36:05] Voice 13: says policy statement amendment process but i think just to be sure that it doesn't get

[2:36:12] Voice 13: confusing for folks that we do that yeah that's on our own agenda here but it's also on page seven

[2:36:18] Voice 13: on 7.9 and 783 it's repeated there psap and even isl i wonder whether or not we know who isl is but

[2:36:27] Voice 13: somebody that hasn't and this is the dilemma that we're in is people don't see this or don't haven't

[2:36:32] Voice 13: seen anything before they may not know what isl means and so you wouldn't ask that we consider

[2:36:37] Voice 13: to consider that in your work, Director Fader, yeah.

[2:36:42] Voice 13: Anything else on 7.5.6?

[2:36:44] Trustee Rogers: Yes, I have something.

[2:36:45] Voice 13: Go ahead, Dan.

[2:36:48] Trustee Rogers: I'm reflection, I wonder, I think we should just,

[2:36:52] Trustee Rogers: and then, and I'm also reflecting

[2:36:54] Trustee Rogers: on our packages being so big.

[2:36:55] Trustee Rogers: I think pages 392 to 408 don't need to go to trust council.

[2:37:00] Trustee Rogers: That's the feedback that went to the trust policy,

[2:37:03] Trustee Rogers: the trust programs committee from trustees.

[2:37:08] Trustee Rogers: from eight or nine of the trustees there were only eight or nine but they really were for the work of

[2:37:13] Trustee Rogers: the of the um of that that committee not really and i'm not quite sure why why we would send them

[2:37:22] Trustee Rogers: to trust council if if someone's interested they will see it at a trust programs committee

[2:37:28] Trustee Rogers: agenda so i my suggestion would be we remove uh pages 392 to 408 from the trust council package

[2:37:36] Trustee Rogers: and I don't know if other people agree with that or not.

[2:37:40] Trustee Rogers: So Director Frater.

[2:37:43] Voice 2: Certainly I'd like to hear from executive committee

[2:37:45] Voice 2: as to what you'd like on the agenda.

[2:37:47] Voice 13: Great, so I see a lot of nodding going on here.

[2:37:51] Voice 13: And so then can we just take it that you'll amend that

[2:37:54] Voice 13: by removing those pages?

[2:37:55] Voice 13: Do you need a motion for that effect I think?

[2:37:57] Voice 13: I

[2:37:57] Trustee Fast: think I heard a motion and I second it, yeah.

[2:38:01] Voice 13: I don't know that I, was that a motion Dan?

[2:38:04] Trustee Rogers: I'll move that we not forward pages 392 to 401

[2:38:09] Trustee Rogers: to trust us

[2:38:10] Voice 13: any further discussion I think it

[2:38:16] Trustee Fast: needs to be 393 and

[2:38:20] Trustee Rogers: don't maybe

[2:38:27] Trustee Rogers: hold it sorry I wrote down 392 to 408 but maybe I've got it wrong

[2:38:33] Trustee Rogers: on uh you're

[2:38:36] Voice 15: so the section right it's 390.

[2:38:39] Trustee Rogers: if you're right it's

[2:38:40] Trustee Rogers: 393.

[2:38:42] Voice 2: if i could share for the

[2:38:44] Voice 2: purpose of a motion being um recorded and for the future it might be simplest just to put the name

[2:38:48] Voice 2: of the document crazy reference down the road yeah okay

[2:38:51] Voice 13: community feedback right all right so that's

[2:38:57] Voice 13: a friendly amendment to the motion that's

[2:39:01] Trustee Rogers: fine i'll move that we removed we

[2:39:02] Voice 13: got that yeah okay

[2:39:06] Voice 13: looked at. Are we okay? Do you understand the motion? All those in favor? That carries. All

[2:39:15] Voice 13: right. So 7.57 has already been forwarded to council as presented. And again, it says PSAP

[2:39:25] Voice 13: engagement there. So this brings us to administrative services section. We're at 1140.

[2:39:36] Voice 13: So we're doing well here, folks.

[2:39:38] Voice 13: Let us look at the administrative services section,

[2:39:41] Voice 13: which of course contains all of the budget materials,

[2:39:44] Voice 13: public feedback, et cetera.

[2:39:49] Voice 13: So 7.61 through 7.68,

[2:39:52] Voice 13: including the large section of 7.66,

[2:39:55] Voice 13: is there, I'm going to go to the trustees first

[2:39:57] Voice 13: and then to the director to ask if there's items

[2:40:00] Voice 13: that you wish to speak to here.

[2:40:01] Voice 13: Chair, trustees, or vice chairs, rather?

[2:40:06] Voice 13: Anything?

[2:40:08] Voice 13: CAO Hopsonpiller also would like to hop on.

[2:40:10] Voice 13: I'd

[2:40:10] Voice 12: like to discuss two additional items in this area,

[2:40:13] Voice 12: and Julia's probably going, what is he talking about?

[2:40:17] Voice 12: But it is, one would be the resolution

[2:40:21] Voice 12: that came from the northern communities

[2:40:23] Voice 12: around that FTE and the reporting of FPC.

[2:40:26] Voice 12: Okay, I'd like

[2:40:27] Voice 12: to speak to that.

[2:40:28] Voice 12: Where would you like that?

[2:40:29] Voice 12: um somewhere in

[2:40:31] Voice 13: 766 okay so let's make it 766 7667 and

[2:40:41] Voice 12: um administrative financial

[2:40:45] Voice 12: administrative request that was made at fpc i'd like to speak to that as well okay

[2:40:51] Voice 13: so i'll call

[2:40:51] Voice 13: that 7.6.68 so i do additional items in that you wish to speak to so just to capture that i'm going

[2:40:59] Voice 13: to say we're going to speak to 7.66 is there anything else in the in this section of the

[2:41:05] Voice 13: package you wish to speak to uh trustee fast uh

[2:41:09] Trustee Fast: seven point six point six point six i'm wondering

[2:41:14] Trustee Fast: where piers island fits into there because we had some we had that letter i don't know where that

[2:41:21] Trustee Fast: goes um

[2:41:23] Voice 13: well i think that is feedback on the budget um and we might address that as a separate

[2:41:30] Voice 13: issue i did forward that to uh david marler that was what i mentioned earlier i'm not

[2:41:38] Voice 13: so we're already pulling 7.66 so if you want to raise that when we when we talk about that one

[2:41:44] Voice 13: happy to hear that but we're

[2:41:46] Trustee Fast: pulling the whole thing okay yeah

[2:41:47] Voice 13: anything else then 7.61 through

[2:41:50] Voice 13: to 7.68, no, 7.68, oh yeah, okay, I got this figured out.

[2:42:01] Voice 13: All these sixes is confusing me.

[2:42:04] Voice 13: So Director Mobs, is there anything that you would like

[2:42:07] Voice 13: to pull out from 7.61 to 7.68 that you'd like to speak to?

[2:42:14] Voice 1: There's nothing that I need to speak to

[2:42:16] Voice 1: unless the committee would like to hear the results

[2:42:20] Voice 1: after the FPC changes that were made to the budget.

[2:42:23] Voice 1: so we do have a new tax increase percentage and a new Bowen Island municipality levy so I can speak

[2:42:30] Voice 1: to those I'm seeing nodding from one trustee so I can I can run through the briefing if you'd like

[2:42:35] Voice 13: okay so then we'll cover that in section 7.66 that we're already pulling and that would be

[2:42:41] Voice 13: under 7.6.6.3 I think is where you would provide that information correct

[2:42:47] Voice 1: yes okay Dan Rogers

[2:42:51] Trustee Rogers: this is a this is a question asked from complete ignorance and i i will acknowledge that is there

[2:42:57] Trustee Rogers: any upside to taking all the public feedback on the draft budget and making it a link rather than

[2:43:04] Trustee Rogers: a um rather than having it included in the package and i just wonder if if the answer is no

[2:43:11] Trustee Rogers: uh but there's no there's no there's no difference it's all the same but it would make the package

[2:43:18] Trustee Rogers: it's 230 pages smaller but i i just asked that question okay

[2:43:26] Voice 13: that's a good and reasonable

[2:43:28] Voice 13: question uh maybe director mobs isn't one answer that maybe director frayer would

[2:43:33] Voice 13: in her communications portfolio um and i see a thumbs up from director mobs so uh if i might

[2:43:40] Voice 13: take that uh uh and direct it towards director frayer uh vice chair rogers um if that's all

[2:43:48] Voice 13: All right, I'll hear from Director Frater.

[2:43:50] Voice 2: Well, I may or may not be the right person.

[2:43:52] Voice 2: It seems like an agenda management issue,

[2:43:55] Voice 2: but I would suggest you, you know,

[2:43:57] Voice 2: certainly there is a lot of scrutiny

[2:43:58] Voice 2: and requests for transparency.

[2:44:00] Voice 2: So this might, if you left it on the agenda,

[2:44:02] Voice 2: it might be a discussion you wish to have

[2:44:03] Voice 2: with Trust Council about future budget,

[2:44:06] Voice 2: you know, engagement feedback

[2:44:08] Voice 2: and how it's presented to Trust Council.

[2:44:10] Voice 2: So certainly I think I would leave it to your,

[2:44:12] Voice 2: you know, your judgment call

[2:44:13] Voice 2: as to how best to present that information,

[2:44:15] Voice 2: but it may be something Trust Council wishes to consider

[2:44:17] Voice 2: Because if we're going to continue to have higher levels of engagement, certainly how and the depth to which we present that information is something that's going to have to be considered, along with the timing of the engagement.

[2:44:28] Voice 2: Because, as I say in an earlier in the French planning committee meeting, it's getting somewhat unmanageable to collate all the data in the time frame we currently have.

[2:44:38] Voice 13: Right. So, Dan, what would you like to do with that with respect to the answer?

[2:44:43] Voice 13: change proceed well

[2:44:45] Trustee Rogers: frankly i i i think the director freighter is talking about something

[2:44:51] Trustee Rogers: different than what i was mentioning which is how do we structure our public feedback and i think

[2:44:55] Trustee Rogers: there is a real discussion about that about whether whether the way we we get our public

[2:45:01] Trustee Rogers: feedback is is appropriate but my my question was simply about agenda management and whether or not

[2:45:10] Trustee Rogers: And I didn't hear an answer whether there's any upside to putting it in simply as a hyperlink that takes you to all 220 pages if you're interested, as opposed to being documents in the actual agenda package.

[2:45:27] Trustee Rogers: And as I said, speaking from profound ignorance about whether it makes any difference in terms of our agendas and what we do.

[2:45:37] Trustee Rogers: but it does mean you are downloading a 350 page PDF as opposed to a 700 page

[2:45:44] Trustee Rogers: PDF. And so I just asked that question.

[2:45:48] Trustee Rogers: And if there's a reason not to do it, I'm fine.

[2:45:50] Trustee Rogers: I can step aside and I'll let it go.

[2:45:53] Trustee Rogers: But I just wondered whether we could just say public feedback.

[2:45:56] Trustee Rogers: Here's the hyperlink. You want to go read it there. You should go read it.

[2:46:00] Trustee Rogers: Here it is.

[2:46:02] Trustee Rogers: I asked the question and there may be a really good reason why not to do that.

[2:46:07] Trustee Rogers: I just don't know.

[2:46:08] Voice 13: Right. And I think, correct

[2:46:10] Trustee Rogers: me if I'm wrong,

[2:46:11] Voice 13: I think the answer was that if it's in the agenda package, it would appear to be more transparent than if it was a hyper.

[2:46:19] Voice 13: But correct me if I'm wrong, Director.

[2:46:21] Voice 2: Certainly, I said that. I think it's really, this may be a better place question for the CAO or Legislative Services Manager.

[2:46:27] Voice 2: The budget survey is already on the survey and polls page, I hope.

[2:46:31] Voice 2: and certainly we could add the email summary there so it's you know logistically quite

[2:46:35] Voice 2: straightforward to do but i would say this is more of an agenda management concern then

[2:46:39] Voice 2: right

[2:46:39] Voice 12: uh i think it's a political decision well it is but we have to clearly communicate

[2:46:49] Voice 12: the substance of the consultation and if we look at four and so i i take the question and thank

[2:46:56] Voice 12: the vice chair for it i believe probably that the covering briefing that is associated with

[2:47:06] Voice 12: this report was created based on all of those with the understanding that all of those attachments

[2:47:12] Voice 12: would be attached to it yeah and

[2:47:14] Voice 12: i don't know whether it would reasonably stand on its own

[2:47:17] Voice 13: without without

[2:47:18] Voice 12: that material right there because then probably there there may or may not be more

[2:47:24] Voice 12: summaries provided for the trustee that may want more of the details but not want to wander through

[2:47:30] Voice 12: the whole um all of the 1200 submissions but i could be wrong so i um i think with the briefing

[2:47:39] Voice 12: as it's presented um that you would most likely want to have the attachments following

[2:47:45] Voice 12: going right behind it for transparency sake.

[2:47:50] Voice 12: Otherwise, if we take a trustee,

[2:47:55] Voice 12: we would have to have this report there

[2:47:57] Voice 12: and inside the report would be the link

[2:48:00] Voice 12: to all of the agenda items,

[2:48:04] Voice 12: as opposed to being actually on the agenda

[2:48:06] Voice 12: for trust council itself.

[2:48:08] Voice 12: If you take my meaning, we would need to have,

[2:48:12] Voice 12: it can't not be there.

[2:48:13] Voice 12: It has to be, there has to be something there.

[2:48:15] Voice 11: So inside

[2:48:15] Voice 12: that briefing would be a link to all, here's all the public submissions, which would be two clicks away from a trustee getting an opportunity to read it.

[2:48:25] Voice 12: So just given, I understand the question, I think probably just moving forward as presented might be the best course of action.

[2:48:36] Voice 12: Okay.

[2:48:37] Voice 12: I want to recalculate.

[2:48:39] Voice 12: It's not the best course of action.

[2:48:41] Voice 12: it would be how it's been understood and presented in.

[2:48:49] Voice 13: Dan, how would you like to proceed?

[2:48:51] Voice 13: And then I'll go to Sue Ellen Pass.

[2:48:56] Trustee Rogers: Sorry,

[2:48:57] Voice 13: I don't hear

[2:48:57] Trustee Rogers: what Sue Ellen has to say.

[2:48:59] Trustee Rogers: Okay, Sue Ellen.

[2:49:01] Trustee Fast: Thank you, Chair.

[2:49:02] Trustee Fast: I'm of the opinion in terms of saving work

[2:49:06] Trustee Fast: to just let this one go the way it is.

[2:49:08] Trustee Fast: I think it's, however, a really good topic

[2:49:14] Trustee Fast: to be talking about because a shorter agenda is easier for everyone trustees and the public to

[2:49:20] Trustee Fast: absorb and uh now a day is the with our new website all of this material is posted already

[2:49:28] Trustee Fast: so rather than duplicate that work uh for future budget i think it would be uh wonderful to have

[2:49:36] Trustee Fast: have, click on a link, and here's all the public input. And that would also help lead people to

[2:49:45] Trustee Fast: the website, because I think more and more people will look to click links, rather than have a big

[2:49:51] Trustee Fast: bulky agenda. But right now, looking at the cover briefing, and hearing the CAO and the director,

[2:50:01] Trustee Fast: I think we should leave it as is this time and consider this when we're starting to think about the next agenda.

[2:50:12] Trustee Fast: Sorry, the next budget.

[2:50:17] Voice 13: So is there anything further on this topic, any specific direction?

[2:50:21] Voice 13: Otherwise, we'll forward it.

[2:50:22] Voice 13: And what we got sidetracked here a little bit.

[2:50:24] Voice 13: We're now talking about 7.6.5.

[2:50:27] Voice 13: so I'm presuming that at this point without seeing any direction that that would be forwarded to

[2:50:34] Voice 13: council as presented okay by general consent so then I'm just going to double back here now

[2:50:42] Voice 13: that now advanced 7.6.5 I'm also going to advance 7.6.1 2 3 4 7 and 8 to council as presented

[2:50:58] Voice 13: by general consent and now I'm going to come back to 7.66 which I suggested we just pull the whole

[2:51:07] Voice 13: thing but I think I've only heard that the director wishes to speak to 7.663 is there

[2:51:14] Voice 13: anybody that wishes to speak to anyone at oh and there's piers island which was 7.666 possibly

[2:51:21] Voice 13: in there um is there and I'm just going to circle that to pull both of those right at this moment

[2:51:28] Voice 13: Is there anything else in that subsection from 7.66?

[2:51:33] Voice 13: No?

[2:51:35] Voice 13: You'll have

[2:51:36] Voice 13: to unmute that, Director.

[2:51:38] Trustee Fast: Russ had added two, the CAO had added two topics.

[2:51:43] Voice 13: Yeah, and I haven't included those at this time.

[2:51:46] Voice 13: 7661, sir.

[2:51:47] Voice 13: Pardon me?

[2:51:49] Voice 13: 7661.

[2:51:49] Voice 13: Okay, so the CAO wishes to speak to 7.661.

[2:51:53] Voice 13: So then I'm going to take it, bear with me a moment,

[2:51:56] Voice 13: 7.662 for 4.1 4.2 4.3 7.6.6.5 be forwarded to council as presented okay awesome by general

[2:52:20] Voice 13: consent and now i'll just so we're all completely clear what i have here before us is 7.661

[2:52:27] Voice 13: for discussion 7.663 for discussion julia 7.666 uh about the piers island question

[2:52:37] Voice 13: and uh and then the ceo has added 7.667 and 7.668 okay good uh so then let's go to 7.661

[2:52:51] Voice 13: ceo hudson uh just going or if you don't

[2:52:54] Voice 12: mind to the session overview page uh this was

[2:52:58] Voice 12: uh julia will know about this but there is a discussion at fbc on how the budget will be

[2:53:02] Voice 12: presented and just want to make sure that you chair you're at that meeting that we're clear

[2:53:07] Voice 12: that um and julia can provide any clarification on how it's going to go but that um uh to walk

[2:53:15] Voice 12: through um the various items you see the assumptions principles budget overview detail

[2:53:20] Voice 12: um and as and a summary around um what are the requests if there's any specific but we're not

[2:53:27] Voice 12: going through all of the specific business cases in an organized manner is that how it was left at

[2:53:32] Voice 12: FPC Julia uh

[2:53:35] Voice 1: yeah the suggestion from FPC was not to go through the individual business cases as

[2:53:40] Voice 1: you say but to um have the chair pull trust council to see if there are specific ones they'd

[2:53:45] Voice 1: like more detail on

[2:53:47] Voice 12: right right or um to open the floor to discussions when we get to um that part

[2:53:58] Voice 12: part of the session so either way just so you know it's not going to be 10 minutes on each one

[2:54:05] Voice 12: of those things trust counsel's seen the substance of these things and it will decide which ones it

[2:54:09] Voice 12: wants to discuss and refine or tinker with in any way and of course myself or anyone else who's

[2:54:15] Voice 12: sort of the line manager on whatever project will speak to that if questions come up

[2:54:24] Voice 12: again

[2:54:25] Voice 3: from a conversation management perspective what if a trustee brings a you know cut this

[2:54:32] Voice 3: position type of motion to the table is that something that would want to be done in open

[2:54:38] Voice 3: or in cabinet i'm looking to you on how i i don't

[2:54:42] Voice 12: know what to expect but yeah it wouldn't um you

[2:54:45] Voice 12: know i that's uh there's lots that happens in the moment that um one would be prepared for

[2:54:54] Voice 12: and we would deal with that and i'd put my hand up and probably be recognized by

[2:54:58] Voice 12: um the chair to see whether there's a labor relations component associated with any given

[2:55:05] Voice 12: motion more than a project basis kind of situation and of course we all know this there's always

[2:55:13] Voice 12: that moment of you know where are we getting a motion to actually make the changes and land

[2:55:21] Voice 12: the whole thing and so the chair might think about it you know at what point he's going to be saying

[2:55:29] Voice 12: asking for a motion to pass the budget and then how that conversation will go julie can't really

[2:55:36] Voice 12: provide that it's the session outline right but the actual crux of the decision making is

[2:55:43] Voice 12: that we get a motion on the table to pass

[2:55:46] Voice 11: the budget and then of course what will happen or

[2:55:49] Voice 11: may happen is amendments made to it and discussion follow that's a good way to proceed I would think

[2:55:58] Voice 12: so sorry for that intervention I just wanted to the budget discussion is always a challenging

[2:56:02] Voice 12: discussion but just to make sure that we're understanding or getting your feedback and

[2:56:07] Voice 12: direction on this presentation and subsequently how we would move to motions okay

[2:56:18] Voice 13: so obviously

[2:56:20] Voice 13: I'm going to have to have a conversation with Peter Grove on this to be sure that if he's

[2:56:26] Voice 13: providing that lead on there to not discuss each individual business case, but polling

[2:56:33] Voice 13: trustees for business cases that they would like to discuss.

[2:56:40] Voice 13: Is that where I'm going?

[2:56:42] Voice 13: The person's back.

[2:56:44] Voice 13: Okay.

[2:56:45] Voice 13: So if that's satisfactory to everybody, then that's what we'll assume.

[2:56:50] Voice 13: And indeed, we all will need to be alert to any motions that come up that might be affecting an identified individual, as opposed to a project or a service.

[2:57:04] Voice 13: So that's good.

[2:57:06] Voice 13: So therefore, if we don't need to amend 7.6.6.1, and I'll go to Director Mobs on 7.6.6.1.

[2:57:20] Voice 13: You've had your hand up.

[2:57:21] Voice 13: I

[2:57:22] Voice 1: had a question seeking some feedback on the budget session outline actually just continuing

[2:57:26] Voice 1: that conversation if I may normally for the budget presentation I walk through in fairly

[2:57:34] Voice 1: significant detail the items in the operational budget and the capital budget you know line by

[2:57:40] Voice 1: line and talk about the dollar figures that are in there and what they pay for there's not a

[2:57:45] Voice 1: significant amount of changes to the operational and capital budget since trust council looked at

[2:57:50] Voice 1: at the numbers in December.

[2:57:54] Voice 1: So, you know, it would be great if there's any feedback

[2:57:57] Voice 1: on whether or not I should perhaps spend less time

[2:58:00] Voice 1: speaking to that to allow for more time

[2:58:02] Voice 1: for trustee discussion and debate.

[2:58:04] Voice 1: If I should just speak to the changes,

[2:58:06] Voice 1: any thoughts from this committee on how best to present that

[2:58:09] Voice 1: to manage our time while still giving a good amount

[2:58:11] Voice 1: of information would be appreciated.

[2:58:13] Voice 1: it um

[2:58:17] Voice 13: i'll go to the vice first uh any feedback on that uh yeah

[2:58:24] Trustee Fast: in general i i like the idea of

[2:58:28] Trustee Fast: uh step by step so only referring to changes from the last meeting i think would be um uh a good way

[2:58:37] Trustee Fast: to do it uh then you've got the continuity there and people can refer uh anybody even uh watching

[2:58:46] Trustee Fast: from a citizen's watching can also refer

[2:58:49] Trustee Fast: to the previous agenda and the recording

[2:58:52] Trustee Fast: and all that kind of thing.

[2:58:54] Trustee Fast: So that's my take on that,

[2:58:58] Trustee Fast: but I could be persuaded otherwise.

[2:59:00] Trustee Fast: Thank you.

[2:59:02] Voice 8: Okay, Dan Rogers.

[2:59:08] Trustee Rogers: I think you should take your time.

[2:59:12] Trustee Rogers: We've got four hours set aside for the budget

[2:59:17] Trustee Rogers: and where I think we'll probably need it.

[2:59:19] Trustee Rogers: as i read the agenda unless i'm misreading it um and we'll have had a fair amount of commentary

[2:59:26] Trustee Rogers: and i think we'll have new eyes on trust council the most eyes on trust council in the budget

[2:59:33] Trustee Rogers: session that we've had in my seven or eight budgets that i've done um because as i've said

[2:59:40] Trustee Rogers: before usually the detailed conversation occurs in december and march tends to be a relatively

[2:59:51] Trustee Rogers: shorter process, but I don't think that's going to be the case this time.

[2:59:55] Trustee Rogers: And I think we'll have people watching that perhaps weren't in December.

[3:00:00] Trustee Rogers: um so i would take your time and sort of walk walk through your report um uh director mobs you carry

[3:00:08] Trustee Rogers: people people listen to you very carefully and and so if you explain things um

[3:00:14] Trustee Rogers: as to how we got to where we're at i think that would be a useful thing and not just focus on

[3:00:21] Trustee Rogers: on the changes, but that's my perspective, so.

[3:00:26] Voice 13: Okay, anybody else?

[3:00:30] Voice 13: You know, so I'll speak here, you know,

[3:00:38] Voice 13: well, there's two things.

[3:00:39] Voice 13: Certainly I agree with the notion

[3:00:41] Voice 13: that if we've made some decisions and provided support

[3:00:44] Voice 13: for something back in December at council,

[3:00:46] Voice 13: that we don't, in terms of a process,

[3:00:50] Voice 13: we don't need to revisit that.

[3:00:51] Voice 13: We just need to go to the next step.

[3:00:53] Voice 13: And then the next step would be adoption of a budget.

[3:00:55] Voice 13: budget. However, in between, we've asked for public input. And so obviously now the decision

[3:01:02] Voice 13: that was made in December has to be measured against that public input. And so I tend to want

[3:01:09] Voice 13: to sway towards Dan's notion of going through it. But I think that council maybe needs, well,

[3:01:16] Voice 13: there's two things. Council maybe needs to lead that to say, and this, Julia, you will be

[3:01:22] Voice 13: be instrumental in this and I realize that you have a process administrative function not a

[3:01:27] Voice 13: political function but the introducing the which is where we're at in December and you've received

[3:01:33] Voice 13: all this feedback and these are the changes that we've seen and then I do think that then there's

[3:01:39] Voice 13: the opportunity for I'm kind of thinking out loud here that the opportunity for council to say well

[3:01:46] Voice 13: yeah I want to talk about this based upon the public feedback or if we want to have a really

[3:01:51] Voice 13: really brief summary on what recap those this is what the decisions were that made in december

[3:01:57] Voice 13: maybe that's how it ends up being in that place but i want to respect whether we've heard a lot

[3:02:01] Voice 13: of feedback from the public and we're getting a lot of criticism based upon fpc making a

[3:02:07] Voice 13: recommendation for budget that we're not listening to them and so i we are listening to them we have

[3:02:12] Voice 13: have considered all that i've read it all twice and it's a lot to digest um but what i want to

[3:02:20] Voice 13: to know which I think is important in this as because what we're doing is setting the stage

[3:02:25] Voice 13: for a conversation that we want to be successful and in order to be successful we need to make sure

[3:02:30] Voice 13: the public have all the information they need to have how can we lead people to because it's easy

[3:02:36] Voice 13: for us to say well if they're interested they can go and find the agenda package and look for the

[3:02:40] Voice 13: decisions and blah blah blah I don't think it's that easy because some people are going to pick

[3:02:44] Voice 13: up the agenda two days before the meeting then there's no way they're going to find the previous

[3:02:49] Voice 13: decisions and stuff how do we support that informed decision uh you know one i i believe

[3:02:58] Voice 13: completely the trustees will do that because that's our job but how do we lead the public

[3:03:03] Voice 13: to that place to understand that this was decided in december and now it's amended now and here we

[3:03:09] Voice 13: are so i'm looking to anybody um particularly about um how it is will facilitate that conversation

[3:03:18] Voice 13: to have success and confidence in moving forward

[3:03:23] Voice 13: because we have to adopt a budget

[3:03:25] Voice 13: on March the 9th or 10th or whatever day it is.

[3:03:32] Voice 13: Julia, do you have any thoughts

[3:03:33] Voice 13: about the adequate information we have out there presently

[3:03:38] Voice 13: and how you might lead that session outline?

[3:03:45] Voice 1: Well, the budget, it does feel different this year.

[3:03:49] Voice 1: I agree with the comments

[3:03:50] Voice 1: that we've got a lot more, you know, eyes on the budget and the process and the numbers that are

[3:03:55] Voice 1: in there. We're receiving a lot more public feedback, which is why I was seeking feedback

[3:03:59] Voice 1: at this table as to how we can best structure the session to make sure that, you know, we can

[3:04:03] Voice 1: meet the needs of the most people. Certainly, I think for the public, you know, they may not

[3:04:11] Voice 1: read through the briefings in the agenda package. They may appreciate more detail verbally. If

[3:04:18] Voice 1: if there's an expectation that trustees have read the package and we're

[3:04:22] Voice 1: speaking primarily for trustees, then maybe, you know,

[3:04:25] Voice 1: we wouldn't need to go into the finer details. Certainly I'll be, you know,

[3:04:29] Voice 1: covering all of the changes from December. That's important to, to highlight.

[3:04:33] Voice 1: It's important to highlight the fallout of the expenses in the budget as far

[3:04:37] Voice 1: as taxation impacts in the Bowen Island levy, as well as surplus balances.

[3:04:43] Voice 1: I do find often in the budget presentation,

[3:04:45] Voice 1: what I'm doing a lot of times is essentially reading that briefing, you know, going through

[3:04:51] Voice 1: the items that are in there. And if that wasn't considered the best use of time, then I would

[3:04:56] Voice 1: find a different way to go about it. Certainly happy to structure it in whatever manner we see

[3:05:01] Voice 1: fit.

[3:05:03] Voice 13: You know, Julia, I love how you present things in your clear, you know, process accounting

[3:05:14] Voice 13: counting methodologies, I think,

[3:05:16] Voice 13: because what you've managed to capture there for me,

[3:05:20] Voice 13: which is critically important,

[3:05:21] Voice 13: is the council meeting is a meeting of trustees,

[3:05:24] Voice 13: and it's the trustees that are making the decisions,

[3:05:26] Voice 13: and they need to have the information to make a decision.

[3:05:29] Voice 13: And normally we would do that.

[3:05:32] Voice 13: We're wanting the public to follow us along

[3:05:34] Voice 13: and understand where we're going,

[3:05:36] Voice 13: but indeed it is to some extent,

[3:05:39] Voice 13: the responsibility of the public to inform themselves

[3:05:41] Voice 13: if they want to participate through dialogue

[3:05:45] Voice 13: in the way that they do.

[3:05:49] Voice 13: So I think that I'm going to move on a little bit,

[3:05:55] Voice 13: but I don't think we've settled the question

[3:05:56] Voice 13: as to whether or not we're going to ask Julia

[3:05:58] Voice 13: to go through the business cases or not.

[3:06:00] Voice 13: And Dan had that suggestion.

[3:06:03] Voice 13: I think the rest of us, we

[3:06:04] Voice 13: wouldn't do that.

[3:06:06] Voice 13: And I see a fast hand up,

[3:06:12] Voice 13: but I also see the CAO.

[3:06:13] Voice 13: So I'm going to go to the CAO for his advice

[3:06:15] Voice 13: and then we'll go to Trustee Faust for some more.

[3:06:18] Voice 13: Yeah,

[3:06:18] Voice 12: it's a matter of clarification.

[3:06:19] Voice 12: So Julia would not be going through the business case.

[3:06:21] Voice 12: Okay.

[3:06:21] Voice 12: That hasn't really been discussed.

[3:06:25] Voice 12: I didn't suggest that.

[3:06:27] Voice 12: No.

[3:06:28] Voice 12: It was not the minutiae,

[3:06:30] Voice 12: but the details around the operational elements

[3:06:35] Voice 12: that trustees would normally probably be fairly familiar with.

[3:06:39] Voice 12: Those things haven't changed significantly,

[3:06:41] Voice 12: but it seems like we're hearing there's a lot of credibility

[3:06:43] Voice 12: when Julia provides that overview

[3:06:45] Voice 12: and that there's some value in her speaking those words

[3:06:49] Voice 12: and getting some potential questions back.

[3:06:51] Voice 12: That's it.

[3:06:52] Voice 13: Okay, so I

[3:06:53] Voice 13: see a thumbs up at the table here.

[3:06:55] Voice 13: I'll go to Trustee Fast.

[3:06:56] Voice 13: And then I want to ask Julia,

[3:06:59] Voice 13: are you clear about what it is

[3:07:00] Voice 13: that you're being asked to do for us?

[3:07:02] Voice 13: Trustee Fast.

[3:07:04] Trustee Fast: Thank you.

[3:07:04] Trustee Fast: And I agree too with what the CAO just said.

[3:07:08] Trustee Fast: I'm wondering for those people

[3:07:10] Trustee Fast: that are more link-based and this includes trustees especially younger

[3:07:18] Trustee Fast: trustees that are more links based than PDF based can you put a link to the

[3:07:24] Trustee Fast: budget page which is the islandstrust.bc.ca slash budget you know that

[3:07:31] Trustee Fast: that main page right on page 652 or 653 somewhere near the top because there are

[3:07:39] Trustee Fast: There are people who, lots of people who would sooner click a link and go to somewhere that's colorful with pictures and that explains the background and the context before they go into the detail.

[3:07:50] Trustee Fast: Otherwise, the first links are things like application processing services policy 5.6.1.

[3:07:58] Trustee Fast: And there are people who read documents like this and are looking for the links.

[3:08:04] Trustee Fast: So that's my suggestion.

[3:08:06] Trustee Fast: suggestion and because it's all summarized and conceptual there in the context of the whole

[3:08:13] Trustee Fast: islands trust including the conservancy uh please put a link to that at the top of the report thank

[3:08:19] Trustee Fast: you

[3:08:21] Voice 13: um director freighter do you see the opportunity to provide a link on that page

[3:08:28] Voice 13: that you have there oh sorry director mobs i'm sorry director freighter i didn't mean to ask

[3:08:37] to ask that question.

[3:08:39] Voice 1: Yeah, that's an easy thing to add.

[3:08:40] Voice 1: We can make sure that's in there

[3:08:41] Voice 1: before this goes forward to council.

[3:08:45] Voice 13: So Director Mobs, are you comfortable

[3:08:49] Voice 13: with the conversation you've had here

[3:08:51] Voice 13: and how the direction that we will take

[3:08:54] Voice 13: with introducing the budget?

[3:08:57] Voice 1: Yes, I've heard not significant changes

[3:08:59] Voice 1: from how we present the budget in previous years

[3:09:02] Voice 1: with the exception of pulling the business cases

[3:09:04] Voice 1: instead of speaking to them.

[3:09:06] Voice 1: And I will make sure to accentuate changes since December.

[3:09:09] Voice 13: okay so then that so we can if we finish the discussion on 7.6.6.1 then i'm going to forward

[3:09:18] Voice 13: 7.6.6.1 to council as amended and that'll be a link that'll be added to that so the next item

[3:09:25] Voice 13: then and maybe i was mistaken in um in what i heard but 7.6.6.3 is the budget overview briefing

[3:09:34] Voice 13: thing. Julia, did you wish to speak to that one? I think I broke it down.

[3:09:41] Trustee Fast: I'd like to know what the

[3:09:42] Trustee Fast: new BIM levy is. Yes.

[3:09:45] Voice 1: Yeah, so I can take a minute just to run through the final impact of the

[3:09:50] Voice 1: changes that were made at FPC. Of course, FPC recommends changes and then doesn't really have

[3:09:55] Voice 1: a chance to review the impact of those changes until today. So there were two changes directed

[3:10:03] Voice 1: directed by financial planning committee that was to remove the $25,000 for the climate indicators

[3:10:06] Voice 1: project and add $100,000 in staffing capacity, half of which is funded from surplus and the

[3:10:14] Voice 1: other half is allocated to administrative services. So Bowen Island is not contributing

[3:10:19] Voice 1: a significant portion to that. The impact of those changes is a resulting local trust area

[3:10:27] Voice 1: tax increase of 3.02%. That is different from the previous budget version, which reflected 2.3%.

[3:10:35] Voice 1: So that's a slight increase to local trust areas. The Bowen Island tax levy has increased slightly

[3:10:40] Voice 1: from $325,000 to $326,000. And that's a 4.5% increase over last year's levy. And the expectation

[3:10:49] Voice 1: is that about a quarter of that will be collected on new properties and changes in land use.

[3:10:55] Voice 1: so we still have a healthy surplus balance we're pulling more money out of surplus

[3:10:59] Voice 1: but we still are meeting the minimum required targets for policy so we're still in good shape

[3:11:05] Voice 1: there I won't go through the full detail in that budget briefing you know you've all seen it before

[3:11:10] Voice 1: but that's the fallout of the changes from FPC okay

[3:11:13] Voice 13: thank you for that direct CEO Hotson-Pillar

[3:11:17] Voice 13: Julia

[3:11:18] Voice 12: what's the difference between our required minimums and the surplus balance

[3:11:21] Voice 12: and what we will end up with.

[3:11:25] Voice 1: I don't recall off the top of my head.

[3:11:27] Voice 1: It is in the report right near the end.

[3:11:29] Voice 1: I think we're at about 107% of the policy minimum.

[3:11:34] Voice 1: So 1.77 million versus 1.65 that's required.

[3:11:41] Voice 12: So we're looking at over a hundred thousand dollars

[3:11:44] Voice 12: of surplus funds that exist

[3:11:48] Voice 12: above our minimum requirement for policy.

[3:11:52] Voice 1: In and around that number, that's right.

[3:11:53] Voice 1: That's

[3:11:54] Voice 13: estimated. Are you implying, CEO, that it's essential for further reduction?

[3:12:01] Voice 13: I'm not implying. I'm just providing information with clarity.

[3:12:05] Voice 13: Thank you for that. Dan Rogers?

[3:12:14] Trustee Rogers: Can you help me understand one thing? I understood that we added $100,000 and

[3:12:20] Trustee Rogers: suggested that half of it come from surplus and half come from a budget increase. I think that's

[3:12:28] Trustee Rogers: with the motion from fpcs um i should know i made it and that we took out the twenty five thousand

[3:12:34] Trustee Rogers: dollar um uh climate change indicators and i guess we'll see what trust council does with both of

[3:12:42] Trustee Rogers: those things and and we still have some surplus surplus at the end of the day but the part i

[3:12:47] Trustee Rogers: don't understand is uh i i got we all got an email that indicated that somehow or other our budget is

[3:12:53] Trustee Rogers: is $400,000 more than what the December budget was.

[3:12:57] Trustee Rogers: When those are the only changes that I know

[3:12:59] Trustee Rogers: that have been made, at least by FPC.

[3:13:03] Trustee Rogers: And so that I went, well, that's not accurate.

[3:13:10] Trustee Rogers: And can you help me with that?

[3:13:13] Trustee Rogers: Because, or that's gonna be a commentary

[3:13:16] Trustee Rogers: we receive at trust council.

[3:13:18] Trustee Rogers: So I guess we can address it there,

[3:13:20] Trustee Rogers: but it's gonna have to be addressed.

[3:13:21] Trustee Rogers: rest.

[3:13:22] Voice 13: So were you privy to the email that was circulated earlier with respect to that or not?

[3:13:28] Trustee Rogers: I

[3:13:29] Voice 13: may have.

[3:13:30] Trustee Rogers: I've seen I've had a lot of emails come around and I know I asked that question and

[3:13:35] Trustee Rogers: I think an email came back but I didn't understand the answer so. So I'll give that opportunity to

[3:13:39] Voice 13: Director Mox.

[3:13:41] Voice 1: Sure so yeah we did staff did see that email that is indicating there's a $400,000

[3:13:48] Voice 1: increase to the budget since consultation. That number is not correct. It's based on a formula

[3:13:54] Voice 1: that is comparing a budget net of amortization to a budget that includes amortization now.

[3:14:04] Voice 1: So it's essentially, it's double-counting amortization. It's an inaccurate formula.

[3:14:09] Voice 1: The actual increase to the budget since it was put forward for public consultation is about $226,000.

[3:14:16] Voice 1: dollars. Some of those changes were a direct result of FPC direction and some are just a

[3:14:22] Voice 1: result of updates and data error corrections and carryovers for projects that won't be completed

[3:14:29] Voice 1: in the current year. So in particular there's about $16,000 that was added to correct an error

[3:14:35] Voice 1: in the former version of the budget so the cost for server replacement was incorrectly reflected

[3:14:41] Voice 1: in the budget that was out for consultation.

[3:14:43] Voice 1: So we fixed that, that added $16,000.

[3:14:46] Voice 1: Trustee remuneration has been increased by about $21,000.

[3:14:50] Voice 1: And that's a direct result of the new census information

[3:14:52] Voice 1: that became available.

[3:14:53] Voice 1: And trustee remuneration is guided by trust council policy.

[3:14:58] Voice 1: The two changes that were directed by FPC, of course,

[3:15:00] Voice 1: removal of climate indicators for 25,000

[3:15:03] Voice 1: and adding human resourcing capacity for 100,000.

[3:15:06] Voice 1: There's a small rounding adjustment of about $750

[3:15:09] Voice 1: in staffing as well.

[3:15:11] Voice 1: well. And then $114,000 approximately was added into next year's draft budget, which is a carry

[3:15:18] Voice 1: over related to projects that will not be finished for the current year. So the monies that are in

[3:15:24] Voice 1: the current year budget that won't be spent are going into next year's budget. It's funded from

[3:15:28] Voice 1: surplus. It will not impact taxation. So we see expenditures increasing, but we don't see

[3:15:34] Voice 1: taxation increasing for those. So

[3:15:36] Voice 1: that's a total of $226,000 change, not $400,000.

[3:15:40] Trustee Rogers: Yeah, and that's a big, I won't call it a misunderstanding, but something that is often missed is that a lot of the things that are in our budget are funded, some things are carried over from the year before.

[3:15:55] Trustee Rogers: And so the money is already there and already been paid for, et cetera, or are funded by, and thank you for putting that, funded by grants that we've got.

[3:16:04] Trustee Rogers: And thank you for putting that in your briefing.

[3:16:06] Trustee Rogers: things um so okay thank you thank you thank you for the the i um yeah there's a lot of yes anyway

[3:16:17] Trustee Rogers: i'll leave it there if

[3:16:19] Voice 1: it is helpful uh the reconciliation that i provided to trustee rogers

[3:16:24] Voice 1: and i believe chair luckham received it as well uh that reconciles the consultation budget to the

[3:16:29] Voice 1: fpc recommended budget um i can include we can include that for trust council if it's useful

[3:16:35] Voice 1: or we can circulate it to trustees but yeah that that number is incorrect that's out there that

[3:16:42] Voice 1: 400 000.

[3:16:45] Voice 13: okay so I do think we need to circulate that to trustees prior to council that certainly

[3:16:49] Voice 13: could be also repeated in the trust council package and for those that miss it and I don't

[3:16:57] Voice 13: know whether or not that's something that would come up well one I guess there's two decisions

[3:17:02] Voice 13: One, to include it in the budget, and then two, to take some new action, new business action associated with distributing it.

[3:17:11] Voice 13: I noticed we're at 12.18.

[3:17:13] Voice 13: I don't know where all the time went.

[3:17:15] Voice 13: I would like to actually conclude this section, if we can, before we go for our lunch break.

[3:17:20] Voice 13: Is that all right with everybody?

[3:17:22] Voice 13: So then at 7.6, .6.3, budget overview briefing, just so I don't lose it,

[3:17:30] Voice 13: is this where we should add that additional information of correcting uh including it in

[3:17:36] Voice 13: the pack if we're going to include that in the package as well as circulate it please

[3:17:39] Voice 13: this merchant we should put it i

[3:17:46] Voice 1: would suggest um i can add some detail into that briefing

[3:17:50] Voice 1: uh to talk about you know these are the summarized changes since uh council last saw the budget for

[3:17:55] Voice 1: consultation i can do it there

[3:17:56] Voice 13: okay so then i'm going to then say then that 7.6.6.3 budget over

[3:18:02] Voice 13: BE BEFORWARD TO COUNCIL AS AMENDED AND YOU WILL LOOK AFTER THOSE LITTLE DETAIL PAGES

[3:18:06] Voice 13: IS THAT SATISFACTORY TO VICE CHAIRS OKAY THANK YOU SO THEN THAT GENERAL CONSENT WILL BE FORWARDED

[3:18:13] Voice 13: SO WE ALREADY ADVANCED ALL OF THE OTHERS THE FINAL ONE WAS 7.6.6.6 THE SWIP OF TAX REQUISITION

[3:18:22] Voice 13: UM AND THERE'S JUST A QUESTION AROSE AND I DON'T KNOW IF THIS IS THE RIGHT PLACE FOR IT

[3:18:28] Voice 13: with respect to piers island um maybe just look to staff uh in fact ceo or david marlott i i think

[3:18:38] Voice 13: this is extra correct you know outside of the budget process at this point because this is

[3:18:43] Voice 13: controlled by legislation yeah i'm seeing nods here uh trustee fast are you satisfied with that

[3:18:50] Voice 13: at this time yeah

[3:18:52] Trustee Fast: i just wondered where the uh letter from them would go that's all because we

[3:18:57] Trustee Fast: did receive it it does it show up in this agenda um

[3:19:03] Voice 13: you know i it's funny i i thought i had

[3:19:08] Voice 13: forwarded it to be included in the agenda um um and i think that ultimately it will or should

[3:19:15] Voice 13: i don't know that necessarily needs to go to council at this time other than perhaps be

[3:19:19] Voice 13: included in the budget feedback but i think that they did already submit something to the feedback

[3:19:25] Voice 13: that process um and maybe director fader if you're still on the air there and work if you're

[3:19:32] Voice 13: if you're the right person um um were you monitoring that budget feedback and was there

[3:19:39] Voice 13: correspondence included in the feedback from peter's island great association

[3:19:44] Voice 6: i have only

[3:19:46] Voice 2: seen the one that was relating to uh that i think was provided already provided to the salt spring

[3:19:51] Voice 2: trustees that

[3:19:53] Voice 13: i can recall

[3:19:53] Voice 2: that i can recall in this moment okay

[3:19:55] Voice 13: so it sounds like it's included

[3:19:56] Voice 13: included in the feedback already okay so are we satisfied with that yes

[3:20:02] Trustee Fast: thank you so

[3:20:03] Voice 13: 7.6.6.6

[3:20:06] Voice 13: will be forwarded to council as presented then so um and if you're still okay with me if blood

[3:20:14] Voice 13: sugar level is not getting too low 7.6.6.7 was the new item the ceo brought to us respecting

[3:20:21] Voice 13: the request from Northern LTCs?

[3:20:25] Voice 13: So really seven

[3:20:26] Voice 12: and eight are related

[3:20:27] Voice 12: and touching on the conversation we've just had

[3:20:31] Voice 12: and Julie can correct me if I'm wrong,

[3:20:33] Voice 12: really the only reference to the decision

[3:20:36] Voice 12: to add administrative resources is in her summary,

[3:20:41] Voice 12: in her budget overview

[3:20:44] Voice 12: with the corresponding draft detail.

[3:20:46] Voice 12: So it's been added to the budget, correct?

[3:20:50] Voice 12: That's right.

[3:20:51] Voice 12: so it doesn't the report that provided that rationale at fpc is not on this agenda

[3:20:58] Voice 12: and not

[3:21:01] Trustee Rogers: it should be

[3:21:02] Voice 12: well there that's where i'm going and i'm wondering whether i have the

[3:21:07] Voice 12: ability to turn that into a business case um format like the rest of the business case formats

[3:21:16] Voice 12: mats in the next 24 hours. That being said, we could just put the report here that went on FPC.

[3:21:29] Voice 12: And I will point out another thing. The report that you received around administrative

[3:21:35] Voice 12: resources was the continuation of a discussion by northern LTCs around extra resourcing to

[3:21:44] Voice 12: to provide electronic meetings.

[3:21:46] Voice 12: Do we all recall?

[3:21:47] Voice 12: Yeah, that context isn't here

[3:21:51] Voice 12: and I don't know whether it needs to be.

[3:21:53] Voice 12: Some of those LTCs said,

[3:21:56] Voice 12: trust council put this in the budget.

[3:21:58] Voice 12: Some said, FPC consider this.

[3:22:00] Voice 12: They did a variety of different things.

[3:22:02] Voice 12: It was then discussed at FPC and reformulated to say,

[3:22:08] Voice 12: no, that FPC agreed, no, we're not dedicating,

[3:22:11] Voice 12: putting a full resource FTE permanent position

[3:22:14] Voice 12: associate electronic meetings as a recommendation in the budget we then leveraged over or i did

[3:22:21] Voice 12: with the report on top of that saying here is a demonstrated need and it is a demonstrated need

[3:22:29] Voice 12: and fpc responded my question because fpc didn't make a recommendation to say forward these

[3:22:37] Voice 12: materials they passed the concept is and we can sum this up quickly what would be appropriate

[3:22:46] Voice 12: information i could provide the report that went to fpc

[3:22:52] Voice 12: which was a two-pager and i could put a cover business case on top of that

[3:22:57] Voice 12: or behind it okay at a minimum one of the one of those two things has

[3:23:02] Voice 13: to go forward i would think

[3:23:02] Voice 13: yeah so i'm going to turn to vice chair but i like the idea of summarizing pulling these two

[3:23:10] Voice 13: things together and creating a business case because i think it needs to be clear and so

[3:23:14] Voice 13: So, Vice-Chair, what do you think?

[3:23:18] Trustee Rogers: Dan?

[3:23:20] Trustee Rogers: Well, I have to stay what I said at FPC.

[3:23:23] Trustee Rogers: I thought his memo was a business case, which

[3:23:26] Trustee Rogers: caused a little bit of controversy.

[3:23:30] Trustee Rogers: But because I thought it made the case, and we either decided to agree to it or not to.

[3:23:38] Trustee Rogers: But at a minimum, the two memos, I'm sorry, I missed that they weren't here.

[3:23:43] Trustee Rogers: but the the two memos need to be put there to put the it to put the the the conversation and

[3:23:50] Trustee Rogers: the decision of fpc into context yeah because the the cao is completely correct there is some

[3:23:56] Trustee Rogers: context to all of this it doesn't just come out and without that memo and if he wants to take

[3:24:01] Trustee Rogers: time to put a biscuit but i'd be content with just the memo myself but um the one

[3:24:07] Voice 12: memo or the

[3:24:08] Voice 12: the original one also no

[3:24:10] Trustee Rogers: they were what what was in the fpc package was both yeah so

[3:24:15] Voice 6: that will go

[3:24:16] Voice 6: forward as

[3:24:16] Voice 12: a minimum and or if i can condense that to a business case just so it's an order

[3:24:21] Voice 12: decision like the rest of the decisions that are being made by fpc i'll try and get that in the next

[3:24:26] Voice 12: 24 hours if that's appropriate yeah

[3:24:28] Voice 13: i think that the formatting needs to be the same so that we

[3:24:31] Voice 13: can compare apples to apples um as opposed to something different so um is there general

[3:24:38] Voice 13: consent around let's call it 7.6 point six seven and six eight be forwarded to council as recommended

[3:24:49] Voice 13: by the cao is that okay you got that lori that's awesome you guys that concludes i believe

[3:24:59] Voice 13: administrative services so let's have a lunch break half an hour and we'll come back and we'll

[3:25:08] Voice 13: get this wrapped pretty soon thank you everybody how

[3:25:15] Trustee Rogers: long are we gone on a half an hour till one

[3:25:18] Trustee Rogers: o'clock i

[3:25:21] Trustee Fast: i i was waiting for the slide because i didn't catch it either i

[3:25:24] Trustee Rogers: i well it's 7 20

[3:25:25] Trustee Rogers: 12 26 so i'm gonna assume it's one or just before one so yeah

[3:25:30] Voice 8: okay i agree

[3:59:41] Voice 8: i can't start my video okay

[3:59:43] Voice 13: welcome back everyone i'll

[3:59:45] Voice 8: start it thank

[3:59:46] Trustee Fast: you hello again

[3:59:53] Trustee Fast: i

[3:59:56] Voice 13: don't see you there yet no i can't find

[3:59:58] Voice 13: you talking but i don't see

[4:00:00] Voice 13: your there it

[4:00:08] Voice 5: is there

[4:00:16] Voice 13: well i'm going to proceed oh there you are i know you're there listening so

[4:00:20] Voice 13: thank

[4:00:21] Trustee Fast: you lori yeah

[4:00:22] Voice 13: sorry about that so welcome back every

[4:00:24] Voice 13: welcome back everybody oh i see

[4:00:26] Voice 13: recording in progress okay so welcome

[4:00:29] Voice 13: back everybody to the executive committee meeting of

[4:00:32] Voice 13: february the 23rd we all survived tuesday yesterday that's the only day of its kind

[4:00:41] Voice 13: ever

[4:00:42] Voice 13: 2-2

[4:00:45] Voice 9: -2-2-2

[4:00:45] Voice 9: and

[4:00:46] Voice 13: if you put a clock

[4:00:48] Voice 13: upside down it reads the same thing

[4:00:49] Voice 13: 2-2-2-2-2

[4:00:51] Voice 13: never happen again

[4:00:53] Voice 13: anyway little trivia

[4:00:55] Voice 13: we have we're meeting here

[4:00:58] Voice 13: in Coachella's territory and

[4:00:59] Voice 13: it's

[4:01:02] Voice 13: I'm grateful

[4:01:03] Voice 13: to live in this part of the world

[4:01:05] Voice 13: and experience the

[4:01:08] Voice 13: history and culture

[4:01:09] Voice 13: of this amazing place

[4:01:12] Voice 13: and thankful to the nations that have been here since the beginning of time um we have uh conducted

[4:01:19] Voice 13: a bulk of our uh council meeting preparation work here already we've got a few more items remaining

[4:01:27] Voice 13: um and we are at 7.7 page 773 of the agenda packages which is the trustee summary and

[4:01:34] Voice 13: updates portion of the agenda um we have um we have two items well we have three items in this

[4:01:45] Voice 13: section two items which are trustee updates at seven point one seven point seven point one and

[4:01:50] Voice 13: seven point seven point two and uh unless there's some reason to discuss those i would forward those

[4:01:57] Voice 13: to council as presented and they will become part of the agenda so i'll do that by general consent

[4:02:02] Voice 13: so thank you very much now the trust council top priorities report is here which is a summary of

[4:02:10] Voice 13: of council's broader activity and work.

[4:02:14] Voice 13: And unless there's some questions

[4:02:15] Voice 13: on that particular item or comments,

[4:02:18] Voice 13: then I will also forward it to council as presented.

[4:02:22] Voice 13: And that's the priorities chart.

[4:02:24] Voice 13: That's the part that I was missing on the agenda here.

[4:02:26] Voice 13: Trust council top priorities chart report so much.

[4:02:30] Voice 13: So then that will be advanced to council

[4:02:33] Voice 13: as presented by general consent.

[4:02:35] Voice 13: 7.8 is trust council draft agenda.

[4:02:40] Voice 13: And there it is.

[4:02:41] Voice 13: And I guess there was an opportunity here at 7.8, 7.9, which is this three-day schedule.

[4:02:50] Voice 13: The agenda is the critical part with regard to consent agenda items and discussion items.

[4:02:57] Voice 13: And, you know, there's quite a bit of fluidity here.

[4:03:01] Voice 13: year um lori actually usually sort of puts that together based upon her experience and the

[4:03:10] Voice 13: conversation at this table and so i'll just ask trustees or vice chairs rather um any remarks or

[4:03:17] Voice 13: suggestions with respect to trust council and draft agenda at 7.8 dan rogers i

[4:03:24] Trustee Rogers: have um three

[4:03:26] Trustee Rogers: Three suggestions, and I hope you'll bear with me.

[4:03:32] Trustee Rogers: First is that to move two items to consent agenda.

[4:03:36] Trustee Rogers: I think that with all due respect to manager Deng Min,

[4:03:43] Trustee Rogers: that 7.2.4 could be moved to the consent agenda.

[4:03:49] Trustee Rogers: And if someone wants to ask him any questions, they could,

[4:03:53] Trustee Rogers: could but I would think that it does not need to be a briefing it's statistics it's information

[4:04:01] Trustee Rogers: the second one is I probably be I would like to suggest we move 8.2.2 the islands trust

[4:04:08] Trustee Rogers: conservancy report to the consent agenda unless there's something that the conservancy has that

[4:04:15] Trustee Rogers: they wish to say dramatically to the trust council because it's again a report alternatively I'd like

[4:04:22] Trustee Rogers: to suggest we pull out the financial forecasting briefing at 9.1.3 and put it into the discussion

[4:04:30] Trustee Rogers: item because i think it sets the context for the discussion around the budget which item was that

[4:04:36] Voice 8: sir

[4:04:36] Trustee Rogers: 9.1.3 the financial forecast yes uh

[4:04:42] Trustee Rogers: because it's i think it sets the context for the discussion

[4:04:46] Trustee Rogers: around the budget because it's going to tell us

[4:04:50] Trustee Rogers: that we're 400 odd thousand dollars under budget.

[4:04:55] Trustee Rogers: And I think it would be good if Director Mob

[4:05:00] Trustee Rogers: sort of just took a couple of minutes

[4:05:02] Trustee Rogers: and sort of gave us that.

[4:05:05] Trustee Rogers: So those are the three items I'd like to see amended.

[4:05:11] Voice 13: Okay, so maybe I'll just,

[4:05:13] Voice 13: before I go to other trustees,

[4:05:14] Voice 13: I'll just maybe address those right off the cuff.

[4:05:17] Voice 13: And so what you're suggesting is that 7.2.4 and 8.2.2 be consent agenda items and 9.1.3

[4:05:27] Voice 13: be a discussion item.

[4:05:28] Trustee Rogers: Correct.

[4:05:29] Voice 13: And so by general consent, I will ask those amendments be made.

[4:05:35] Voice 13: Okay, so that's done.

[4:05:37] Voice 13: Is there anything else anybody would like to make with respect to the draft agenda?

[4:05:42] Voice 13: but I also want to give the CAO opportunity to speak

[4:05:45] Voice 13: in broad context and structure as well.

[4:05:49] Voice 13: So anybody else?

[4:05:50] Voice 13: Let's go to the CAO.

[4:05:52] Voice 13: Mr. Chair,

[4:05:53] Voice 12: for the select committee meeting at 1.15,

[4:05:57] Voice 12: I'd like to add a session outline.

[4:06:01] Voice 12: Right now, it just starts with my covering report.

[4:06:05] Voice 12: It's a small matter.

[4:06:07] Voice 13: And that's one point, what's the number?

[4:06:09] Voice 13: it

[4:06:10] Voice 12: is four four right zero

[4:06:13] Voice 12: so as it is in the ec agenda right now it's you just receive my

[4:06:18] Voice 12: brief report and then the document and i'll just provide a one-page session outline which

[4:06:23] Voice 12: indicates who's going to be there what time the schedule it is overviewed by consult yeah

[4:06:29] Voice 12: some questions and answers yeah that's number one so that'll be 4.1 that will be yeah laurie

[4:06:37] Voice 12: we'll work better okay thank you and then uh we've outreached this in the name of for um

[4:06:44] Voice 12: uh traditional opening yeah of things we have not heard back yet so i'll keep in touch with you yes

[4:06:52] Voice 12: for the next few days 10 days as we work to that end and lisa's been helping us with that

[4:07:01] Voice 13: okay so then i'll take it by general consent then just uh uh uh whatever the word is

[4:07:12] Voice 13: there a briefing or a cover uh session outline

[4:07:17] Voice 13: session outline thank you that sort of will be

[4:07:19] Voice 13: added at 4.1 and by general consent so thank you ceo for preparing that um anything else on the

[4:07:28] Voice 13: the agenda dan rogers um

[4:07:31] Trustee Rogers: sorry i realized that we're going to deal with this when we get to the

[4:07:34] Trustee Rogers: end of our agenda that there's some correspondence but three of the four pieces of correspondence

[4:07:39] Trustee Rogers: are actually addressed to trust council and um so i assume i guess if we we decide to forward

[4:07:46] Trustee Rogers: them to trust council they'll just show up on the agenda as well yeah

[4:07:50] Voice 13: that would be correct

[4:07:52] Trustee Rogers: thanks okay

[4:07:54] Voice 13: then so then that does it for the agenda so the trust council draft schedule

[4:08:00] Voice 13: that's a three-day event and perhaps the ceo or laurie would like to brief us on the expectations

[4:08:06] Voice 13: there the

[4:08:11] Voice 12: actual session um the agenda schedule yeah in the nine oh we are leaving as an

[4:08:20] Voice 12: organization early on the tuesday morning yes um there's going to be some tech um

[4:08:28] Voice 12: sophisticated tech work i haven't seen the inside of the room do you have a feel for

[4:08:32] Voice 12: it

[4:08:32] Voice 14: uh online feel yes i do and speaking with the sales manager yeah

[4:08:37] Voice 13: i've been there a number of

[4:08:38] Voice 13: times it's big it's

[4:08:41] Voice 12: good the one thing and you and i haven't had a chance to discuss this lori

[4:08:45] Voice 12: is that probably for the session with the consultants

[4:08:49] Voice 12: will be too live, too online.

[4:08:53] Voice 12: The podium's not going to be a reasonable...

[4:08:57] Voice 12: I think it's probably a table at the front

[4:09:01] Voice 12: will be needed for that session,

[4:09:03] Voice 12: but that's a nuance that we can take care of.

[4:09:07] Voice 12: Other than that, it says presented

[4:09:10] Voice 12: unless there's a tweak that we see.

[4:09:15] Voice 14: Okay.

[4:09:15] Voice 14: i'll just say some items aren't completely fleshed out here but they will be um all

[4:09:22] Voice 14: married together with our uh consent agenda there might be some pieces that aren't that are missing

[4:09:28] Voice 14: or like i said flesh naturally okay

[4:09:33] Voice 13: uh any questions from anybody so meals and how many

[4:09:39] Voice 13: people are attending versus electronic attendance uh i have

[4:09:43] Voice 14: 17 in person and the rest electronic

[4:09:47] Voice 14: um two i haven't heard from at this point and uh it's going to be about a 23 head count

[4:09:54] Voice 14: recruiting staff for

[4:09:56] Voice 13: that so what's your drop dead here on you need to hear from trustees is

[4:10:00] Voice 13: there something that needs to be said or not or you're looking after it yeah there

[4:10:05] Voice 14: there is a

[4:10:06] Voice 14: two-day uh room like if you're if you call in sick or the last minute type thing so yeah

[4:10:13] Voice 14: hours

[4:10:13] Trustee Rogers: yeah okay so just just my question are we moving back and forth to the hotel for meals or

[4:10:22] Trustee Rogers: we are we thank you that's

[4:10:24] Voice 14: a good question breakfast will be served in the hotel and then

[4:10:27] Voice 14: the the lunches will be with um at the convention center um those details will also again be fleshed

[4:10:37] Voice 14: out so they're clear for trustees it'll be a separate um meal schedule for trustees and then

[4:10:42] Voice 14: this will be a public what you're seeing will will be a public uh schedule so it'll be clear

[4:10:48] Voice 14: where

[4:10:49] Voice 15: your meals are well

[4:10:50] Voice 13: something we haven't done in a very long time is uh retired trustees

[4:10:56] Voice 13: coming to dinner um has that been hap is that going to happen at this one yes

[4:11:00] Voice 14: i've been in

[4:11:01] Voice 14: contact with former gabriel and trustees i have three confirmed right now unfortunately i'm

[4:11:06] Voice 14: mla malcolm citizen session okay

[4:11:10] Voice 13: well good try thank you yes you're here okay um anything on

[4:11:16] Voice 13: this three-day schedule anybody and

[4:11:17] Trustee Rogers: just one last logistical question if i might so on the

[4:11:20] Trustee Rogers: tuesday night we're going to break go for dinner back at the hotel and then have to return to the

[4:11:27] Trustee Rogers: meeting room i mean i know we talked about the awkwardness of all of that but is that the way

[4:11:32] Trustee Rogers: this has ended up happening or how are we going completely virtual for the for lori

[4:11:38] Voice 14: over to you

[4:11:39] Voice 14: no it was uh going to be live we are having the delegations and public comment session live

[4:11:45] Voice 14: from the convention center after the meeting breaks at 5 30 we'll have our dinner there at

[4:11:50] Voice 14: the convention center as well so not wandering too far away from the building um both venues

[4:11:55] Voice 14: are very close to each other yes

[4:11:57] Trustee Rogers: they are they're next door yeah yeah

[4:11:59] Voice 14: and so and but the meal the

[4:12:01] Voice 14: the dinner on Wednesday night will be at the hotel.

[4:12:05] Trustee Rogers: I see, okay.

[4:12:06] Trustee Rogers: Thank you.

[4:12:07] Trustee Rogers: Thank you.

[4:12:07] Trustee Rogers: I'm sure you've thought of all these permutations.

[4:12:10] Trustee Rogers: I was just curious how we were going.

[4:12:12] Trustee Rogers: Thank you.

[4:12:12] Voice 13: Yeah, so just to be clear from my own sanity,

[4:12:16] Voice 13: they're not next door.

[4:12:17] Voice 13: It's about a block.

[4:12:19] Voice 13: There's a parking lot.

[4:12:20] Voice 13: A half block.

[4:12:23] Voice 13: In the rain and snow.

[4:12:26] Voice 3: Yeah, you can go in the underground.

[4:12:27] Voice 13: No, I worked

[4:12:27] Voice 3: on that detail.

[4:12:28] Voice 13: There's an underground

[4:12:28] Voice 3: parking lot that connects them.

[4:12:30] Voice 13: Yeah.

[4:12:36] Voice 13: Okay, so that sounds then like the draft agenda and the draft schedule are good.

[4:12:42] Voice 13: So they'll be advanced to council as amended, because you're going to make some adjustments

[4:12:46] Voice 13: based upon the conversations we've had here.

[4:12:49] Voice 13: So that's perfect.

[4:12:50] Voice 13: I think that concludes our trust council preparation.

[4:12:55] Voice 13: Well, well done.

[4:12:56] Voice 13: It's going to be exciting.

[4:13:00] Voice 13: Lots of information.

[4:13:01] Voice 13: information executive committee projects is our next item um oh my gosh here we are at the 2021

[4:13:08] Voice 13: 2022 annual report request for decision um that's on page 784 for you and um is that uh director

[4:13:19] Voice 13: freighter gonna introduce that one i'm guessing

[4:13:21] Voice 5: is

[4:13:25] Voice 13: she online i

[4:13:28] Trustee Fast: think it's usually claire freighter

[4:13:30] Trustee Fast: isn't it?

[4:13:31] Voice 13: That's what I said Director Frater yeah. Oh sorry.

[4:13:37] Voice 13: And you will have to hear your voice

[4:13:39] Voice 13: in order to make that impact. I'm so sorry.

[4:13:44] Voice 2: Yes happy to introduce this one. We're bringing this

[4:13:46] Voice 2: to you to seek your feedback around how we're going to proceed this year with the annual report

[4:13:51] Voice 2: in terms of the format and the table of contents. Essentially we have proposed a table of contents

[4:13:58] Voice 2: that is similar to what you had last year.

[4:14:01] Voice 2: So we'd like your feedback

[4:14:03] Voice 2: if there's any desired changes this year

[4:14:05] Voice 2: before we kick off the process once again.

[4:14:08] Voice 2: So you'll see the attachment to the briefing

[4:14:10] Voice 2: includes a sample table of contents.

[4:14:13] Voice 2: So any feedback around based on what you saw last year

[4:14:16] Voice 2: and what you might like to see next year would be welcome.

[4:14:22] Voice 13: Okay, life shares, any remarks here, Sam Rogers?

[4:14:30] Trustee Rogers: I'll say two things.

[4:14:31] Trustee Rogers: One is, I repeat what I've said many, a number of times, I hope we can find a way to do this more simply, because I think it takes up a lot of our resources to do something that, frankly, although it's a beautiful product, not a lot of people reach.

[4:14:50] Trustee Rogers: Secondly, can we please put our reconciliation relationship building nearer to the top?

[4:14:58] Trustee Rogers: It's way down at number 10, and I'd put it no later than number 5 or 6.

[4:15:08] Trustee Rogers: I think it should be highlighted because it's a lot of commitment and effort.

[4:15:17] Trustee Rogers: So those are the two things I'd say.

[4:15:18] Trustee Rogers: and i i gather that the the conservancy does its own so they're not included in this is that what

[4:15:24] Trustee Rogers: is that the reason that you'll know separate

[4:15:26] Trustee Rogers: sorry so

[4:15:29] Voice 2: sorry you'll note near the bottom that

[4:15:30] Voice 2: the conservancy um is included near the bottom and yes and then we we take their uh the appendix c

[4:15:36] Voice 2: has their front number 17 18 and then the appendix would be represent the conservancy

[4:15:40] Voice 2: and then what we do is we take that content and create a new cover and then they can also have

[4:15:44] Voice 2: their own annual report for promotion purposes yeah

[4:15:47] Trustee Rogers: i'd probably move it above an enforcement

[4:15:49] Trustee Rogers: and legal action at least i think it's a it's a good news story and we should always put good

[4:15:53] Trustee Rogers: news stories near the top so anyway those are my two my comments thanks right sure is anything else

[4:16:02] Voice 13: from anybody no okay so it looks like uh uh yeah thank

[4:16:10] Trustee Fast: you for that idea about the um moving the

[4:16:13] Trustee Fast: Conservancy up I just checked to make sure it was there but I think it I think it and climate

[4:16:20] Trustee Fast: action reconciliation of course could all go up like above key accomplishments or organization

[4:16:31] Trustee Fast: and responsibilities way up there if you wanted to do a little change.

[4:16:40] Voice 3: Hey Laura Patrick well I

[4:16:42] Voice 3: mean there's two ways to do that i mean we can't move everything up but i think what's really

[4:16:47] Voice 3: important is those opening letters of you know that's where you would tell the story of you know

[4:16:53] Voice 3: x percent increase in the census and the and the the all the things that we faced for that we knew

[4:17:00] Voice 3: so those get to be kind of the highlighters sure

[4:17:05] Voice 13: but the census data won't go into this report

[4:17:07] Voice 13: because this is last year no

[4:17:08] Voice 3: no just we got the census data this year this

[4:17:16] Voice 13: annual report is for

[4:17:18] Voice 13: last year this

[4:17:19] Voice 3: is for our time period when right this minute help me

[4:17:25] Voice 8: out with that

[4:17:26] Voice 8: um no

[4:17:29] Voice 2: it would be up until march 31st of this year oh why

[4:17:34] Voice 13: did i think that that was always

[4:17:35] Voice 13: because it

[4:17:36] Voice 12: says 2020 2021 so

[4:17:38] Voice 2: that's a typo it would be yeah 2021 22 so apologize we have a

[4:17:44] Voice 2: typo there on the table of contents well

[4:17:46] Voice 3: let's fix that okay so great yeah so as i'm saying

[4:17:49] Voice 3: the letters are places where you can yeah flash

[4:17:52] Voice 3: these big issues that are worthy of making sure

[4:17:57] Voice 3: the minister might know yeah okay

[4:18:02] Voice 8: if

[4:18:03] Voice 2: i might share could i ask about the the trustee rogers

[4:18:07] Voice 2: or vice chair rogers comment about make it simpler um this development of this is driven by the

[4:18:12] Voice 2: council policy on the annual report um there is perhaps at some point when we have a little bit

[4:18:19] Voice 2: more resource um i need to look at that and see if we do need every local trust committee to pass

[4:18:23] Voice 2: a resolution about their section etc um but wondering um i think at this point it might

[4:18:28] Voice 2: be simplest to keep a status quo and use the established process um because yeah but i'm

[4:18:35] Voice 2: looking for your input what what is seen as complex and other ideas for making it simpler

[4:18:46] Trustee Fast: it's it's too well in here yeah

[4:18:49] Voice 8: um

[4:18:50] Trustee Fast: the simpler the better i think because if people go to an

[4:18:54] Trustee Fast: annual report you go just to find the specific data that you're after and um so as simple as

[4:19:00] Trustee Fast: you can get away within um the policy i suppose one make recommendations for that policy as you

[4:19:08] Trustee Fast: go through it maybe because we can maybe trim it down make it simpler and streamlined and um but

[4:19:14] Trustee Fast: also um what's actually required by the legislation to report on and uh and try and keep it simpler

[4:19:21] Trustee Fast: thank you

[4:19:24] Voice 12: sorry

[4:19:26] Trustee Rogers: i as i read this again i sorry i should have brought this is i just want to ask a

[4:19:32] Trustee Rogers: couple other questions one is um 16 reconciliation declaration is and and and our acknowledgement

[4:19:42] Trustee Rogers: 15 and 16 are those are those the is that our acknowledgement is the acknowledgement of

[4:19:48] Trustee Rogers: that we do at the beginning of all our meetings yeah

[4:19:50] Voice 2: those yes so there's a territorial

[4:19:52] Voice 2: acknowledgement that generally has gone near the beginning and the reconciliation declaration has

[4:19:56] Voice 2: typically been on an inside cover so those would probably find their way in the graphic design

[4:20:00] Voice 2: similar to the previous year yeah

[4:20:03] Trustee Rogers: because i reckon because the reconciliation declaration is also

[4:20:05] Trustee Rogers: also number one so okay there's a bit of a but the acknowledgement

[4:20:09] Trustee Rogers: needs to go right at right

[4:20:11] Trustee Rogers: at the top um i don't know what simpler means i just i hate to think of hundreds of staff hours

[4:20:20] Trustee Rogers: being spent on this and so that's so if

[4:20:24] Voice 2: i might respond one spot to go simpler would be the

[4:20:26] Voice 2: advocacy letter piece because i feel like it it gets an outweighed um amount of attention in the

[4:20:32] Voice 2: annual report a relative you know a bylaw or you can get you know one line and an advocacy letter

[4:20:38] Voice 2: takes up you know quite a bit more room so that might be one place where we would look to do less

[4:20:42] Voice 2: summarizing and just do a list of topics or something to that end so that might be one area

[4:20:48] Voice 2: that sounds good to me because they're

[4:20:49] Trustee Fast: all available online yes and

[4:20:54] Trustee Fast: if you can

[4:20:56] Trustee Fast: is this designed to be a print document yes okay because if if you can put in some some some some

[4:21:03] Trustee Fast: links that people could copy or at least know that the information is also online

[4:21:09] Trustee Fast: again to make that little bridge over the digital divide would be helpful okay

[4:21:18] Voice 8: anything else feedback

[4:21:20] Voice 8: i'll

[4:21:21] Trustee Rogers: move that the executive committee approved the format and outline with

[4:21:26] Trustee Rogers: suggested amendments of contents for the 2021-2022 annual report

[4:21:41] Voice 13: okay well so look forward to that um i'm going to go now down the agenda the next item is an

[4:21:49] Voice 13: executive committee initiated at 8.2.1.1 island stress bowland island collaboration

[4:21:57] Voice 13: regarding vice chair fast report to bowland island municipality

[4:22:00] Voice 13: on collaboration possibilities that is January 24th.

[4:22:04] Voice 13: So Vice Chair Faust, over to you,

[4:22:06] Voice 13: you want to introduce this?

[4:22:08] Trustee Fast: Sure, this is just following up on our,

[4:22:11] Trustee Fast: the joint meetings that we hold

[4:22:14] Trustee Fast: with Bowen Island Municipality.

[4:22:16] Trustee Fast: And this is just a report that I put into the,

[4:22:22] Trustee Fast: to a recent Bowen Island Council agenda

[4:22:26] Trustee Fast: agenda in preparation for Bowen Island's strategic planning, thinking about what we were going to do

[4:22:35] Trustee Fast: in the year ahead, the last year of our term. I don't think anything got taken up on,

[4:22:41] Trustee Fast: but I wanted no surprises at municipal council as they saw maybe heritage

[4:22:49] Trustee Fast: layer, heritage protection mapping coming out or any of those things. And so these,

[4:22:55] Trustee Fast: It's just an opportunity for collaboration, and it's here so you know what I said to them and what they saw, and that's it.

[4:23:10] Voice 13: Okay, thank you.

[4:23:11] Voice 13: So this is essentially for information at this point.

[4:23:13] Voice 13: Is there any further work that we need to do?

[4:23:16] Voice 13: Obviously, we're going to speak a little later today with the new CFO, and so that's an opportunity to elaborate on this stuff.

[4:23:24] Voice 13: Yeah,

[4:23:25] Voice 12: thanks, Mr. Chair.

[4:23:27] Voice 12: I think I told you I had a chat with the CEO of Bowen Municipality.

[4:23:32] Voice 12: He's got a lot going on in Bowen.

[4:23:35] Voice 12: He referenced this report and said that we should look to the spring for a meeting with council.

[4:23:43] Voice 12: And he'd be working with some version of that conversation.

[4:23:46] Voice 12: So I'll update you as soon as there's more.

[4:23:50] Voice 13: And that will fulfill our obligation to have annual meetings with Bowen Municipality.

[4:23:55] Voice 13: Perfect.

[4:23:56] Voice 13: Looking forward to that.

[4:23:57] Voice 13: and that wouldn't be lovely if we could do that in person okay so then i'm going to move along here

[4:24:06] Voice 13: the next item in new business under 9.2.1 is lgt chairs reports on local advocacy topics

[4:24:15] Voice 13: it was

[4:24:17] Trustee Fast: housing uh oh

[4:24:18] Voice 13: i'm sorry i skipped over no that's right i skipped over 8.2.3

[4:24:21] Voice 13: so 8.2.3.1 is a minister uh announcement regarding housing and uh let me go to the direct

[4:24:33] Voice 13: and that's an addendum to your agenda um came by separate cover and is uh only a three-page

[4:24:42] Voice 13: document so over to director

[4:24:43] Voice 9: moller yeah thank you so this announcement was uh in two papers

[4:24:49] Voice 9: us on February 21st on Sunday. So it was the last minute just to get us onto your agenda

[4:24:55] Voice 9: for your information. So the minister just said that the province plans to remove some

[4:25:02] Voice 9: housing approval powers from local governments. No details were provided, whether that's all

[4:25:07] Voice 9: local governments or just cities, we don't know.

[4:25:11] Voice 9: I also in here provided the report that

[4:25:16] Voice 9: It was released in June of last year called

[4:25:19] Voice 9: Opening Doors and Locking Heritage Supply for Affordability.

[4:25:23] Voice 9: This focused on supply, on the supply side.

[4:25:27] Voice 9: There was five calls to action in there

[4:25:30] Voice 9: and 23 recommendations spread out through those five calls to action.

[4:25:36] Voice 9: So I think you can get some idea of probably what the minister is thinking

[4:25:40] Voice 9: by looking through that document and some of those recommendations.

[4:25:44] Voice 9: However, you know, it may be an opportunity for the Executive Committee to proactively

[4:25:54] Voice 9: approach the Minister to make sure that any legislative changes, if they're going to apply

[4:25:59] Voice 9: to the Islands Trust, consider the Islands Trust mandate.

[4:26:03] Voice 9: The other option is you could just kind of take a way-to-see approach, see what more

[4:26:08] Voice 9: information comes out down the road and then decide on how you'd like to proceed. The province

[4:26:15] Voice 9: is taking different ways of bringing legislation in. They often work with UBCM and they develop a

[4:26:22] Voice 9: paper for discussion, get feedback, but they've also just gone ahead and put the bill on the

[4:26:28] Voice 9: floor with no discussion and given the emergency that they consider housing in the province,

[4:26:35] Voice 9: that is the possibility that next time you see this

[4:26:38] Voice 9: could be a bill that's already at first reading

[4:26:42] Voice 9: so I'll just pass it back

[4:26:43] Voice 9: like I said we've had no opportunity to do any analysis

[4:26:46] Voice 9: there's very little information other than the announcement

[4:26:50] Voice 9: so unless the CEO has got any comments

[4:26:53] Voice 9: I'll pass it back to the Chair for discussion

[4:26:56] Voice 13: Sure, well this was a bit of a surprise for me anyway

[4:26:59] Voice 13: to see this and there's obviously interest that has already started

[4:27:03] Voice 13: in this, and so obviously we need to know more about it.

[4:27:07] Voice 13: But vice-chairs, what do you think about this?

[4:27:09] Voice 13: Have you had a chance to look at it?

[4:27:13] Voice 3: Well, I mean,

[4:27:13] Voice 3: I know as much as everyone else

[4:27:15] Voice 13: in the room knows.

[4:27:16] Voice 3: Yeah.

[4:27:17] Voice 3: I don't recommend any proactive action at this time.

[4:27:20] Voice 3: I mean, some of our islands do have

[4:27:24] Voice 3: far greater impacts than others.

[4:27:28] Voice 3: And so, much by nature of that, it kind of is,

[4:27:32] Voice 3: While it might be a trust-wide thing, certain islands are going to need something, perhaps.

[4:27:43] Voice 13: Well, maybe included or excluded is kind of the thing, I think.

[4:27:47] Voice 13: The CAO has some color?

[4:27:49] Voice 13: Well, I'd wait until any other trustee.

[4:27:50] Voice 13: I didn't see anybody else.

[4:27:52] Voice 13: You want to go, Sue, out fast?

[4:27:54] Trustee Fast: Yeah, thank you.

[4:27:55] Trustee Fast: I have seen a letter from the, I believe it was the chair of UBCM, expressing unhappiness.

[4:28:09] Trustee Fast: Maybe that's how it came across to me.

[4:28:11] Trustee Fast: Sorry, I just skimmed it, had skimmed it quickly a couple of days ago.

[4:28:15] Trustee Fast: And perhaps it wasn't exactly about this, maybe something related, but it sounds like

[4:28:23] Trustee Fast: it might happen fast.

[4:28:24] Trustee Fast: and um i'm um uh i know from hornby and denman they're both working really hard on affordable

[4:28:33] Trustee Fast: housing uh projects and uh as local trust committees we've been advocating for that

[4:28:39] Trustee Fast: so i'm hoping that we can all keep an eye on this and make sure that the islands trust um

[4:28:48] Trustee Fast: is not excluded, maybe is the best way to say it.

[4:28:53] Trustee Fast: I'm not saying go against our mandate,

[4:28:55] Trustee Fast: but I'm saying we need,

[4:29:00] Trustee Fast: we declared a housing and employee shortage emergency

[4:29:05] Trustee Fast: or something crisis.

[4:29:07] Trustee Fast: So that's my input.

[4:29:09] Voice 13: CEO Hudson-Piller have something

[4:29:11] Voice 13: and then Dan you want to chime in?

[4:29:13] Trustee Rogers: I'll just say I think whoever said it is correct, right Chair Patrick, we should

[4:29:20] Trustee Rogers: not take a public stance on this until there's more that we know. I mean we all know that there's

[4:29:29] Trustee Rogers: two or three things that stand in the way of housing. One of them that stands in the way,

[4:29:35] Trustee Rogers: I shouldn't say stance in a way that you need to accommodate in order to have housing.

[4:29:43] Trustee Rogers: But one of the big ones is money.

[4:29:44] Trustee Rogers: And there's not a whole lot more money in the budget for housing than there was before.

[4:29:50] Trustee Rogers: This is about some communities that put up, I expect, some barricades to some type.

[4:30:00] Trustee Rogers: of housing in the provinces looks like it's going to try and deal with that from its level and if

[4:30:06] Trustee Rogers: they do they do and if they don't they don't i'm not sure how much it's going to impact the

[4:30:11] Trustee Rogers: trust given we have our own process so

[4:30:14] Voice 5: yeah

[4:30:15] Voice 12: um well i have the same information you have

[4:30:21] Voice 12: but this is the lens that i see it through i don't know whether local trust committees

[4:30:28] Voice 12: irrespective of their the housing principles they're adopting and the applications that

[4:30:37] Voice 12: they're reviewing would likely want another agency to determine whether they go ahead or not

[4:30:44] Voice 12: and that's what this is about um this is whether and that might be fine but we certainly wouldn't

[4:30:52] Voice 12: want this to go forward without understanding what this may or may not how it may or may not

[4:31:00] Voice 12: impact the man the actual mandate of the trust we we do not share a similar responsibility

[4:31:07] Voice 12: and i'll get my words correct here we've been afforded by our act a particular responsibility

[4:31:16] Voice 12: and this does this passage of this bill collide with that in any way i don't know the answer to

[4:31:23] Voice 12: that and would any decision made by the province associated with any of these matters

[4:31:31] Voice 12: collide specifically with the object of the trust or would they be considering the object of the

[4:31:36] Voice 12: trust in their decision making i don't know the answer to that either i certainly want to ask that

[4:31:41] Voice 12: question at some point um

[4:31:48] Voice 13: yeah that's a good point anybody to that

[4:31:53] Voice 12: to that end i've requested

[4:31:55] Voice 12: of ministry staff yes it's some question of don't know where this is specifically obviously there's

[4:32:03] Voice 12: momentum here has the unique object of the trust being considered in some way yeah just from a

[4:32:10] Voice 12: staff perspective for me for me to understand that well that's a fair question

[4:32:14] Voice 3: yeah laura

[4:32:17] Voice 3: but i'm not going to now um i think certainly inquisitive minds should be filling up with

[4:32:26] Voice 3: whatever information is available if there is any but um i just think from an organization

[4:32:30] Voice 3: It's just too soon to leap on it.

[4:32:34] Voice 3: It will be a complex issue.

[4:32:40] Voice 13: Do we know why this initiative has

[4:32:44] Voice 13: certainly says all these things about all these shortages and stuff, but

[4:32:49] Voice 13: we've experienced the paramount initiative

[4:32:53] Voice 13: around, and so what's different?

[4:32:56] Voice 9: If I may, the report that is referenced in here

[4:33:01] Voice 9: seems to lay the blame on local governments for taking too long with the approvals processes

[4:33:08] Voice 9: things like community amenity contributions and in the report one of the examples says that

[4:33:14] Voice 9: this is a minister saying that local governments should have the right to say where the housing

[4:33:19] Voice 9: goes but they shouldn't really be involved in whether the height is correct or the setting

[4:33:24] Voice 9: and things like that so that gives you an idea of what they're thinking right so I don't know

[4:33:29] Voice 9: I think it's more than just Paramount, say, or BC Housing providing affordable housing.

[4:33:36] Voice 9: So it could be anything in my mind from guidelines that just say you must do, you know, you must

[4:33:44] Voice 9: provide this amount of housing in your local government, and you need to make sure that

[4:33:49] Voice 9: happens every five years, which could be a problem in the trust area that's not considering

[4:33:55] Voice 9: the carrying capacity of the island so we can't handle that

[4:34:00] Voice 9: there's a whole bit well

[4:34:02] Voice 9: just my term for

[4:34:03] Voice 3: cabinet impact yes

[4:34:05] Voice 9: okay um or it could be that um they i honestly don't know

[4:34:10] Voice 9: how it would work but maybe they take away some of the provisions of development permits when it

[4:34:15] Voice 9: comes to farming character that's another example saying no too much too much restrictions just let

[4:34:22] Voice 9: people build and don't worry about that for this type of housing that might be a possibility I

[4:34:27] Voice 9: really don't know what they're thinking so that's just my speculation so I'll take that as

[4:34:33] Voice 9: an insight that's what we're left with yeah so

[4:34:36] Voice 13: I'm pleased to think that we do need to ask the

[4:34:39] Voice 13: question is has consideration been given to the mandated action you don't think so no I don't

[4:34:47] Voice 3: think it's like I said

[4:34:48] Voice 3: it's not it's not like a risk that's going to happen over the entire trust

[4:34:51] Voice 3: area. It's a need basis. We are already legislated to create housing needs assessments every five

[4:34:58] Voice 3: years. Have we accommodated for those needs? There's some questions that are really important

[4:35:04] Voice 3: to ask. And you look at a community like Salt Spring that has very robust workforce need,

[4:35:12] Voice 3: need hospital and schools and and so forth that is um in in real trouble so who's you know and

[4:35:21] Voice 3: to me the province is responding that you know local government's going it's the province and

[4:35:25] Voice 3: you know so some of this has to be

[4:35:28] Voice 3: sorted out and um and like i said i the risk isn't like

[4:35:31] Voice 3: going to have housing thrown across all the islands it's going to be where the need exists

[4:35:38] Voice 3: and I think that's

[4:35:39] Voice 3: you

[4:35:40] Voice 8: know that

[4:35:42] Voice 9: yeah and if I may we don't know

[4:35:44] Voice 9: if they're going to apply to a trust area

[4:35:46] Voice 9: it might just be the big cities

[4:35:48] Voice 9: it might be certain areas but it could be

[4:35:50] Voice 9: blankets right in the entire province

[4:35:52] Voice 9: I have no idea what the people are thinking

[4:35:55] Voice 9: so we don't

[4:35:56] Voice 13: take any action at this time

[4:35:58] Voice 12: we've done our

[4:36:00] Voice 12: fulfilled our obligation to inform you

[4:36:04] Voice 13: yeah so we'll receive this

[4:36:06] Voice 13: for information and I'll move

[4:36:08] Voice 13: Thank you very much, David, for responding so quickly, actually.

[4:36:10] Voice 13: I really appreciate that.

[4:36:14] Voice 13: So then now I get to 9.2.1,

[4:36:17] Voice 13: Local Trust Committee Chair's Report on Local Advocacy Topics.

[4:36:21] Voice 13: Is there any advocacy topics we need to know about?

[4:36:24] Voice 13: Laura Patrick.

[4:36:25] Voice 3: Short-term vacation rentals, I think is an important one.

[4:36:28] Voice 3: The Southern Islands has put pressure on the CRD

[4:36:33] Voice 3: to undertake a

[4:36:34] Voice 3: consideration of a business license program.

[4:36:37] Voice 3: They did receive the electoral area directors a brief report, and they chose to request further information on the feasibility of such of an activity.

[4:36:51] Voice 3: There's definitely interest of what that would look like and all the work, so it's not just Islands Trust, it's a whole pile of partnerships that have interest in seeing what could be managed.

[4:37:05] Voice 3: And just for your information, the UBC has the Gensqueeze, so it's www.gensqueeze.ca.

[4:37:15] Voice 3: There's a new toolkit that's available, I think just came out, a whole toolkit for short-term vacation rentals.

[4:37:22] Voice 3: But that website, if you go to it, it has lots of information on the different types of housing, what local government can do, and it's a really useful website.

[4:37:30] Voice 3: site but uh take a look at the tool kit if you don't i can always circulate

[4:37:35] Voice 5: that if you haven't

[4:37:35] Voice 3: seen it um good to look at thank

[4:37:40] Voice 13: you anything else advocacy dan rogers well

[4:37:46] Trustee Rogers: i don't have one

[4:37:47] Trustee Rogers: of them i just wanted to remind and i'm sure my chairs remember says that is that i sat on the

[4:37:53] Trustee Rogers: stvr but uh commit provincial panels for the trust and there was a report that came out in

[4:38:00] Trustee Rogers: September I think um and I it went to the minister and I haven't heard anything more from the

[4:38:07] Trustee Rogers: ministry about it um I think because it it I don't think it said what they necessarily wanted it to

[4:38:14] Trustee Rogers: say uh ministry anyway but there is a report that makes a series of recommendations about STVRs

[4:38:21] Trustee Rogers: um and so just just to remind you that that's out there as well

[4:38:26] Voice 3: including that the electoral area

[4:38:29] Voice 3: should get an

[4:38:30] Trustee Rogers: easier go at getting the business

[4:38:32] Trustee Rogers: licenses in place you bet and other uh and setting

[4:38:35] Trustee Rogers: up a template for enforcement action and training for enforcement actions and lots more data from

[4:38:42] Trustee Rogers: the the the op the operators of the the websites that set up these organizations etc etc etc there

[4:38:50] Trustee Rogers: were a number of things that were in there

[4:38:54] Voice 8: all right okay

[4:38:56] Voice 13: well we can look forward to hearing

[4:38:57] Voice 13: hearing something back from the province on that.

[4:39:00] Voice 13: Anything else, Trustee Faust?

[4:39:03] Trustee Fast: Yeah, thank you, Chair.

[4:39:04] Trustee Fast: I'm just going to resend an email

[4:39:09] Trustee Fast: that I sent to executive committee

[4:39:10] Trustee Fast: about short-term vacation rentals on Bowen here,

[4:39:14] Trustee Fast: where we're using business licenses

[4:39:15] Trustee Fast: and we've got a contract with a company called Harmari

[4:39:21] Trustee Fast: and they just find the information online

[4:39:26] Trustee Fast: line uh that are about listings and they can uh tell us for example on bowen that the number of

[4:39:34] Trustee Fast: sdr listings has grown steadily through 2021 and uh general locations for uh and data about

[4:39:42] Trustee Fast: which ones have been added in the past 30 days and operators with two or more listings all kinds

[4:39:47] Trustee Fast: of things like this and i'll send this email around again so you can read the uh our bowen

[4:39:52] Trustee Fast: planners report and see the um uh links to the harmari reports you can get a sense of

[4:39:59] Trustee Fast: that was only five thousand dollars uh for that report so i'm just um i'm gonna resend that again

[4:40:04] Trustee Fast: and i will just let you know that we've got a couple of uh letters to go from denman

[4:40:09] Trustee Fast: and uh i sent out a hornby one about housing and uh i believe there's a couple of drafts coming from

[4:40:17] Trustee Fast: from Gambier as well.

[4:40:20] Trustee Fast: So letters, thank you.

[4:40:21] Trustee Fast: Thank you.

[4:40:24] Voice 13: Anything else?

[4:40:25] Voice 13: No, thanks everybody.

[4:40:27] Voice 13: I don't have anything to report.

[4:40:29] Voice 13: So I'm gonna go now down to 9.3 local bank services,

[4:40:33] Voice 13: 9.31 was meetings update.

[4:40:37] Voice 13: Dan, you have a particular question there, go ahead.

[4:40:41] Trustee Rogers: It's okay, in the interim it's been resolved.

[4:40:46] Trustee Rogers: The efficiency of the Islanders Trust

[4:40:48] Trustee Rogers: us by the time from the time I raised it four hours ago until now the issue has been resolved

[4:40:54] Trustee Rogers: I've been in touch with the RPM and it's clear it seems that we are on the same page again

[4:41:00] Voice 12: perfect thank you I can't describe the number of emails that got to that conclusion over the last

[4:41:04] Voice 12: four hours so

[4:41:07] Trustee Rogers: so I'm told because because when I told the RPM that we hadn't got to it on the

[4:41:12] Trustee Rogers: the agenda yet she was she went you're kidding me you can't believe the number of emails that

[4:41:18] Trustee Rogers: i've gotten about this so i assumed that you already talked about it and i said no all i did

[4:41:22] Trustee Rogers: was raise it and anyway that's that's my end thank you okay so

[4:41:28] Trustee Rogers: let's

[4:41:31] Voice 13: get to section 10

[4:41:33] Voice 13: correspondence we've got four pieces of correspondence here um we're going to get

[4:41:38] Voice 13: some direction and so uh the first one 10.1 there is a note in the context notes there with respect

[4:41:46] Voice 13: to the main island conservancy society um we have a letter um from the from them uh so uh let me

[4:41:55] Voice 13: think now dan is the chair of the lcc there but i don't know if you have anything to add or whether

[4:42:00] Voice 13: so i

[4:42:02] Trustee Rogers: i can't add something um trustee maude in particular but um i had passed sent that motion in

[4:42:11] Trustee Rogers: um uh in november and it's somehow or other i thought that staff would get it to the attention

[4:42:20] Trustee Rogers: of of and and some but the staff thought that i guess they might have assumed that i would do it

[4:42:26] Trustee Rogers: Anyway, here it is. It's a letter to, and it's been, I want to put it on the agenda for Trust Council and Trustee Maude wants to speak to it.

[4:42:37] Trustee Rogers: And I noted one of the delegations is speaking to it as well, or at least tangentially refers to this similar issue.

[4:42:46] Trustee Rogers: So anyway, I just want to have it sent to Trust Council and prepare, and hopefully there'll be an opportunity for Trustee Maude to speak to ask the request for a motion of support from the Trust Council.

[4:43:00] Voice 13: So is your suggestion then to forward this to Trust Council for their commission in the agenda packet?

[4:43:06] Trustee Rogers: Correct.

[4:43:07] Voice 13: Okay.

[4:43:08] Voice 13: So then by general consent, shall we do that?

[4:43:11] Voice 13: Yes.

[4:43:12] Voice 13: Good.

[4:43:12] Voice 13: Good.

[4:43:13] Voice 13: So the next one is from a past trustee, Harleen Holm,

[4:43:17] Voice 13: a letter to trust council.

[4:43:19] Voice 13: And again, I think that needs to be forwarded to council.

[4:43:22] Voice 13: Is there any debate there?

[4:43:24] Voice 13: No, okay.

[4:43:24] Voice 13: So let's forward that to council.

[4:43:26] Voice 13: I want to thank Harleen Holm for the letter reminding us

[4:43:29] Voice 13: of the legacy of Louise Bell,

[4:43:31] Voice 13: who many years as a trustee and on executive committee,

[4:43:34] Voice 13: one of the great pleasures of having been

[4:43:36] Voice 13: on executive committee and actually on the Denman Island

[4:43:40] Voice 13: then local trust committee as chair was to work with police um really fond members traveling from

[4:43:47] Voice 13: up island down to victoria on a regular basis so let's go to 10.3 so that'll be forwarded to

[4:43:53] Voice 13: council 10.3 um um fairs regarding bill c2s6 support request letter um um is there any

[4:44:04] Voice 13: remarks on that one or should we also

[4:44:06] Voice 13: forward that? Dan Roberts.

[4:44:08] Trustee Rogers: Well, I guess my question is

[4:44:11] Trustee Rogers: what do we do about these that are

[4:44:12] Trustee Rogers: so far out of our

[4:44:15] Trustee Rogers: realm of

[4:44:16] Trustee Rogers: jurisdiction, but is

[4:44:18] Trustee Rogers: a letter addressed to Trust Council, not

[4:44:20] Trustee Rogers: to, and I

[4:44:22] Trustee Rogers: guess we could forward it to them and Trust

[4:44:24] Trustee Rogers: Council can just not take

[4:44:26] Trustee Rogers: any action on it, but

[4:44:29] Trustee Rogers: you know what, it's

[4:44:30] Trustee Rogers: correspondence to Trust Council, I guess we sort of have

[4:44:32] Trustee Rogers: to send it to them, so I

[4:44:34] Trustee Rogers: I would draw any consideration.

[4:44:37] Voice 13: So then I'll take it then unless there's any other speakers that we will

[4:44:41] Voice 13: forward this letter from Ferris and Hopwood to council for that

[4:44:46] Voice 13: consideration. All right. Thank you.

[4:44:49] Voice 13: The next item is a Flynn rod,

[4:44:52] Voice 13: which apparently no longer exists as a body.

[4:44:54] Voice 13: And that's the messaging that we got from Sudol fast this morning.

[4:44:59] Voice 13: So we'll have to wait and see how that all unfolds, but this is,

[4:45:03] Voice 13: um an email uh from february 18th page 831 of our agenda uh what's the desire of uh executive

[4:45:12] Voice 13: committee here 831. so this is actually directed to claire freighter oh

[4:45:23] Trustee Rogers: this is i know i want to

[4:45:25] Trustee Rogers: send this uh because send this trust council because this responds to mr in some ways to mr

[4:45:31] Trustee Rogers: Mr. what's his name and the issue that he raised at last.

[4:45:38] Trustee Rogers: So I would move that it be sent to trust council.

[4:45:42] Voice 13: All right then, so then by general consent

[4:45:47] Voice 13: that 10.4 be forwarded to council's correspondence.

[4:45:51] Voice 13: Thank you very much.

[4:45:52] Voice 13: So that's excellent, good work.

[4:45:54] Voice 13: That completes our correspondence section.

[4:45:58] Voice 13: before us is 11.1 is our minimum in our current work program and that's actually at 7.33 which

[4:46:07] Voice 13: we've already forwarded to council and it's amended before we come to this meeting so unless

[4:46:11] Voice 13: there's any discussion there we'll just receive that for information okay so then uh our next

[4:46:21] Voice 13: meeting is uh march the 8th that will be in person with the coast baskin prior to council

[4:46:26] Voice 13: for any last minute considerations for our council meeting.

[4:46:30] Voice 13: And without any further ado,

[4:46:33] Voice 13: I thank everybody for joining us.

[4:46:34] Voice 13: We're now going to go into a closed meeting

[4:46:37] Voice 13: and we will likely return from that

[4:46:40] Voice 13: and adjourn the meeting broadly.

[4:46:42] Voice 13: And we'll be rising reporting at the February,

[4:46:45] Voice 13: at the March 8th meeting

[4:46:47] Voice 13: on anything to be reported of in camera.

[4:46:50] Voice 13: So if I can get our trustee to make a motion,

[4:46:53] Voice 13: we'll go in camera.

[4:46:54] Voice 13: I

[4:46:54] Voice 3: can read that, that the meeting has been closed to the public, subject to section 91C, G, and I,

[4:47:03] Voice 3: a community charter in order to consider matters related to employee relations, litigation affecting

[4:47:08] Voice 3: the analyst trust, and receipt of advice that is subject to solicitor client privilege, and the staff

[4:47:13] Voice 3: attend the meeting.

[4:47:16] Voice 13: Okay, so moved and seconded. Seconded by Dan Rogers. All those in favor?

[4:47:20] Voice 13: so that carries we're now going in camera so thank everybody for joining us

[4:47:24] Voice 13: and i look forward to seeing your council