Islands Trust Conservancy Board regular meeting, February 28, 2022

[0:00:00] Trustee Rogers: Let's see, we'll let some people come in.

[0:00:03] Trustee Rogers: We don't have any attendees yet.

[0:00:05] Trustee Rogers: So I'm guessing that, oh, there's one.

[0:00:08] Trustee Rogers: So we're starting to come now.

[0:00:11] Trustee Rogers: We'll just give it a minute for everyone to come in the door.

[0:00:42] Voice 7: Okay, we've got a few people.

[0:00:45] Voice 7: We'll just give it a minute.

[0:00:47] Voice 7: People are still coming in.

[0:01:05] Trustee Rogers: Okay, we've got a few attendees

[0:01:09] Trustee Rogers: and people can join as we go along.

[0:01:13] Trustee Rogers: So, I'm going to call the meeting to order. This is the regular meeting of the Maine Island Local Trust Committee, March 28, 2022, and welcome to everyone to this meeting.

[0:01:36] Trustee Rogers: I'll talk a little bit about the electronics, et cetera, in a moment.

[0:01:39] Trustee Rogers: But before we start, I'd like to just take a moment to acknowledge that we're privileged and fortunate to be meeting across the traditional territories of the Coast Salish peoples.

[0:01:56] Trustee Rogers: I know that there's people that are in Victoria.

[0:02:00] Trustee Rogers: I happen to be in the traditional territory of the Musqueam, Tsleil-Waututh and Squamish peoples.

[0:02:07] Trustee Rogers: And I know those of you that are on Main Island are happy to be in the traditional territory of other Coast Salish peoples, including the Tsarist.

[0:02:18] Trustee Rogers: We're very fortunate as we go through all of the things that we're going through in the world.

[0:02:23] Trustee Rogers: and with our reconciliation actions

[0:02:27] Trustee Rogers: to be able to live and work and play in this area.

[0:02:31] Trustee Rogers: And we are grateful for that.

[0:02:36] Trustee Rogers: So this is an electronic meeting.

[0:02:41] Trustee Rogers: We are back into that milieu for the moment.

[0:02:45] Trustee Rogers: We were just talking about that is before we came online

[0:02:50] Trustee Rogers: line that we were hopeful that this might be the last of these. I don't want to jinx it. However,

[0:02:59] Trustee Rogers: things are getting better, of course, as we watch the pandemic unfold as it continues through the

[0:03:08] Trustee Rogers: Omicron variant. And this meeting is being broadcast on Zoom. It's also being broadcast

[0:03:19] Trustee Rogers: live. People can watch it, but not necessarily on the webinar. It is also being recorded

[0:03:27] Trustee Rogers: and will be posted on the website within a few days after the recording, after the meeting

[0:03:35] Trustee Rogers: is concluded. We're fortunate to have this technology and thank you to all the people

[0:03:40] Trustee Rogers: that made this happen. We reverted back after a couple of in-person meetings in the fall

[0:03:46] Trustee Rogers: this format because of the increase in the pandemic

[0:03:53] Trustee Rogers: with the Omicron variant in terms of the virus,

[0:03:58] Trustee Rogers: the increase in cases, those seem to be fading hopefully,

[0:04:02] Trustee Rogers: and that we will hopefully be able to come back

[0:04:04] Trustee Rogers: as we head into the spring to a more in-person

[0:04:07] Trustee Rogers: and more traditional format.

[0:04:09] Trustee Rogers: My name is Dan Rogers.

[0:04:11] Trustee Rogers: I'm the chair of the Local Trust Committee.

[0:04:13] Trustee Rogers: I sit on the Executive Committee of Islands Trust.

[0:04:15] Trustee Rogers: many of you and I recognize a number of the names that are attendees today we have nine at the

[0:04:22] Trustee Rogers: moment I will I will know that I sit on the executive and I'm assigned as chair and have

[0:04:29] Trustee Rogers: been so I've been fortunate for the last three plus years to be the chair of the main island

[0:04:35] Trustee Rogers: local trust let me just introduce the people that you'll see on your screen you see of course your

[0:04:41] Trustee Rogers: two local trustees, Trustee David Maud and Trustee Janine Dodds. Very nice to see you. I hope to see

[0:04:47] Trustee Rogers: you both in Nanaimo next week. I'll talk about that in a moment. You also see your regional

[0:04:53] Trustee Rogers: planning manager, Robert Kojima. Hello, Robert. Nice to see you. You see the planner, Phil

[0:05:00] Trustee Rogers: Testamale. Hi, Phil. Phil has at least one of the items on our agenda a little bit later,

[0:05:08] Trustee Rogers: so you'll see him when that matter comes on before the local trust committee and you see the island

[0:05:13] Trustee Rogers: planner Narissa Chadwick hello Narissa you'll be hearing Narissa throughout the the day who you

[0:05:20] Trustee Rogers: don't see on your screen right now are our reporter Patricia Todd but I know she's here because I saw

[0:05:27] Trustee Rogers: her a little while ago and she's actually sitting next to Deneen in the ag hall right now and we

[0:05:33] Trustee Rogers: We have Robin Elcheck, who's in the Southern office.

[0:05:36] Trustee Rogers: You'll hear me speak to Robin from time to time.

[0:05:38] Trustee Rogers: She's running the electronics behind the scenes

[0:05:43] Trustee Rogers: and will be unmuting and allowing people to speak

[0:05:48] Trustee Rogers: as we get into the process.

[0:05:49] Trustee Rogers: So we're back into the system that we had

[0:05:52] Trustee Rogers: for about a year and a half.

[0:05:53] Trustee Rogers: We're going to do that today.

[0:05:55] Trustee Rogers: And as I said, hopefully get back to an in-person

[0:05:58] Trustee Rogers: and more direct method to a more personal way to conduct these meetings and in any case so you'll

[0:06:09] Trustee Rogers: see us on the screen from time to time you'll also see occasionally some material put up on

[0:06:17] Trustee Rogers: the screen you'll be able to hear us speak as we as we go but you will not you won't be able to

[0:06:23] Trustee Rogers: to speak and lesson until we have a period

[0:06:29] Trustee Rogers: of where we are inviting public participation.

[0:06:32] Trustee Rogers: And there's at least two of those.

[0:06:35] Trustee Rogers: We have our public participation slash town halls,

[0:06:38] Trustee Rogers: as well as there's a couple of applications

[0:06:41] Trustee Rogers: where we may ask the applicant to speak as well.

[0:06:44] Trustee Rogers: And you'll be unmuted and allowed to,

[0:06:46] Trustee Rogers: and be able to at that point to speak

[0:06:49] Trustee Rogers: as we work our way through the agenda.

[0:06:54] Trustee Rogers: So that's the way that's working.

[0:06:55] Trustee Rogers: As I said, we're quite fortunate.

[0:06:57] Trustee Rogers: We're quite practiced at this electronic

[0:07:01] Trustee Rogers: although it's came to be back into it.

[0:07:04] Trustee Rogers: We're here and we're ready to go.

[0:07:06] Trustee Rogers: So trustees, we have an agenda in front of us.

[0:07:14] Trustee Rogers: Are there any additions or amendments to the agenda

[0:07:19] Trustee Rogers: that either of you wish?

[0:07:20] Trustee Rogers: I see nothing for Trustee Ma, nothing for Trustee Dodd.

[0:07:23] Trustee Rogers: So then we'll take the agenda adopted as presented.

[0:07:29] Trustee Rogers: So the first item on the agenda

[0:07:31] Trustee Rogers: then is our town hall and questions.

[0:07:34] Trustee Rogers: This is your opportunity to speak

[0:07:35] Trustee Rogers: to your local trust committee and your local trustees

[0:07:38] Trustee Rogers: and myself, if you wish about any matter

[0:07:41] Trustee Rogers: that sort of Island's trust

[0:07:42] Trustee Rogers: or the local trust committee issue,

[0:07:45] Trustee Rogers: anything on our agenda that you wish to speak to.

[0:07:49] Trustee Rogers: If you're an applicant, you'll have an opportunity to speak

[0:07:51] Trustee Rogers: speak when we consider your application. So you needn't or you can if you wish. I ask you to

[0:07:59] Trustee Rogers: remember the sort of three very simple rules. First of all, please address the local trust

[0:08:05] Trustee Rogers: committee and the trustees. If it's appropriate to have a staff person weigh in on a question

[0:08:12] Trustee Rogers: or a comment, we'll give that staff person an opportunity to do that. If we ask you to speak

[0:08:19] Trustee Rogers: to issues and not people or personalities um and uh if um uh so that we're talking you're speaking

[0:08:28] Trustee Rogers: to us about issues and not about other people in your community or indeed about anybody involved

[0:08:33] Trustee Rogers: in the threat um remembering that this is a a workplace for all the people you see on your

[0:08:40] Trustee Rogers: screen and and and therefore it's entitled to be a safe and respectful place uh we are all entitled

[0:08:47] Trustee Rogers: entitled to that and ensure that but it's also a public meeting place and so um we will maintain

[0:08:55] Trustee Rogers: it as a as a safe and respectful place for everybody that's here and that it leads me to

[0:09:00] Trustee Rogers: my third request rule if you want to call it that that you don't use inappropriate language uh of

[0:09:08] Trustee Rogers: any sort I'm sure you all know what that is my experience of Maine Island is consistently that

[0:09:13] Trustee Rogers: that people address us in that way in any case

[0:09:18] Trustee Rogers: and speak to each other that way.

[0:09:19] Trustee Rogers: So I'm quite certain of that.

[0:09:22] Trustee Rogers: So with that, what I'm going to ask you is

[0:09:25] Trustee Rogers: if you wish to speak to us about something on our agenda

[0:09:28] Trustee Rogers: or something related to the trust, please put your hand up.

[0:09:31] Trustee Rogers: You should find a raise hand button

[0:09:33] Trustee Rogers: at the bottom of your screen.

[0:09:35] Trustee Rogers: And if you put your hand up,

[0:09:37] Trustee Rogers: then we'll all ask Robin to unmute you.

[0:09:40] Trustee Rogers: And if you wish, you can give you the opportunity

[0:09:43] Trustee Rogers: between the camera so i'm just going to keep talking a bit because nobody has so far put

[0:09:48] Trustee Rogers: their hand up that i can see and i assume robin you can't see anybody with

[0:09:53] Voice 7: their hand up yet either

[0:10:06] Voice 7: i don't see going lunch i don't see anybody with their hand up yet quiet there's going to be i'm

[0:10:19] Trustee Rogers: hoping we're not having any technical difficulties you can still hear me just not if you guys can

[0:10:23] Trustee Rogers: still hear me everybody can still hear me but i'm not seeing anybody with their hand up so if that's

[0:10:28] Trustee Rogers: the case that nobody wishes to speak to us and has the desire to speak to us town hall or the

[0:10:34] Trustee Rogers: question section um i'll close the town hall there will be a second opportunity at the end of the

[0:10:40] Trustee Rogers: meeting uh to speak to us but um as i said i do not see anyone with their hand up so i'll close

[0:10:47] Trustee Rogers: the town hall and we'll move on through the agenda so there is no community information meeting

[0:10:54] Trustee Rogers: there's no public hearing um so the next item on the agenda we're at number six six point one

[0:11:00] Trustee Rogers: page four of our agenda package and by the way i didn't mention this earlier uh but our agenda

[0:11:05] Trustee Rogers: package of course is online it's on the website same place you would have gone to to get on to

[0:11:10] Trustee Rogers: this meeting it's there and you can um follow along with us if you wish it's page four we have

[0:11:17] Trustee Rogers: local trust committee meeting minutes from November the 22nd 2021.

[0:11:24] Trustee Rogers: First is are there any amendments or changes to those minutes and I'll take those adopted

[0:11:29] Trustee Rogers: and then we also have 6.2 of page 12 the special meeting minutes from January 31st that's where

[0:11:37] Trustee Rogers: we adopted the bylaw to allow us to have fully electronic meetings is there anybody is there

[0:11:43] Trustee Rogers: Are there any changes to those?

[0:11:46] Trustee Rogers: Nothing?

[0:11:46] Trustee Rogers: Then we'll take those

[0:11:47] Trustee Rogers: adopted as presented.

[0:11:50] Trustee Rogers: At page 15, there is three resolutions.

[0:11:58] Trustee Rogers: They are here for information.

[0:12:03] Trustee Rogers: We have the ability as under our act

[0:12:07] Trustee Rogers: to have what are called resolutions without meetings,

[0:12:10] Trustee Rogers: which are usually procedural in nature.

[0:12:13] Trustee Rogers: Occasionally they deal with something more than that.

[0:12:16] Voice 7: and that

[0:12:17] Trustee Rogers: allows us to to adopt motions without outside of the conduct of an actual meeting

[0:12:24] Trustee Rogers: and we did that on three occasions that i've been there so this is for information i assume

[0:12:31] Trustee Rogers: nothing arising from those uh and then lastly we have the advisory planning commission meeting

[0:12:41] Trustee Rogers: minutes from october the 13th that are here for our information they also are uh uh at they are

[0:12:49] Trustee Rogers: also in the um i believe they're attached to the staff report related to made i think housing

[0:12:59] Trustee Rogers: society um so they're here uh for our information and we're going to be perhaps discussing at least

[0:13:07] Trustee Rogers: partially this issue I won't get to item 10.2 on the agenda is there anything either trustee

[0:13:16] Trustee Rogers: wishes to say at this point before we get to that item well then we'll move right into 9.1

[0:13:22] Trustee Rogers: and we which is correspondence there are no delegations oh I'm sorry we've got a follow-up

[0:13:32] Trustee Rogers: which is at page 23 of the agenda turn to planner chadwick and ask if there's anything you wish to

[0:13:41] Trustee Rogers: flag from the follow-up actions then i'll ask trustees if you have any questions nothing from

[0:13:48] Trustee Rogers: you any questions from either the trustees yeah trustee mark um

[0:13:53] Trustee Maude: bullet three the um meeting with

[0:13:55] Trustee Maude: the crd over there in the woodville area just wanted to follow up yeah

[0:14:00] Voice 11: sorry about that i just

[0:14:02] Voice 11: uh um yeah so we did uh we did actually meet we met with the crd this morning after trying to

[0:14:08] Voice 11: organize the time and so we were able to to i can give you an update on our discussion there

[0:14:14] Voice 11: so we met uh so it was myself and robert kojima and and warren uh dingman met with um

[0:14:21] Voice 11: um, um, with their bylaw, um, with the two of their bylaw folks. Um, and, um, we were able to

[0:14:31] Voice 11: identify, um, a couple of, of, um, opportunities to, to move forward. Um, and, uh, with respect

[0:14:51] Voice 11: that that there are items that we may want to um talk about in camera perhaps because uh

[0:14:57] Voice 11: they're sort of sort of specific to properties the the one um item that we did sort of talk a little

[0:15:07] Voice 11: bit about um which which um trustees may want to think about at some point in time is the fact that

[0:15:14] Voice 11: That in the hazard area, the rock fall hazard area, it's currently zoned residential, but building permits are not permitted.

[0:15:29] Voice 11: The one thing that the CRD is going to have a look into is whether the water service has been extended to those RVs.

[0:15:44] Voice 11: So there's a there's a little bit of a challenge there because we do permit RVs to be there with sewer and water.

[0:15:50] Voice 11: So they're going to look into that, you know, whether whether there is water actually being expended extended.

[0:15:56] Voice 11: If water isn't being extended to those those RVs in that area, then essentially they are not adhering to our bylaws as well.

[0:16:04] Voice 11: So, yeah, so there's a number of items that we we looked at and things that we're going to focus on and get a bit more clarity around.

[0:16:20] Trustee Maude: Go ahead, David.

[0:16:21] Trustee Maude: Yeah, I guess I certainly I think we can confirm that CRD in recent years has been hooking up some of those locks, which is a serious concern.

[0:16:33] Trustee Maude: What I was sort of hoping that we were going to be part of that discussion as trustees with the CRD staff.

[0:16:40] Trustee Maude: And hopefully that opportunity will come in the future.

[0:16:43] Trustee Maude: here um but there's a there's just there's sort of seems to be in that zone a litany of concerns

[0:16:50] Trustee Maude: over many many many issues it's not just one or two and it just seems to be the focus of a lot

[0:16:57] Trustee Maude: of concerns the neighbors we've had a representation from the neighborhood and it's i think it would

[0:17:04] Trustee Maude: be value if the trustees were at the table the next time there was a discussion yeah go ahead

[0:17:14] Trustee Rogers: had uh so

[0:17:16] Voice 3: um yeah it was a building inspection staff we met with not uh not by law enforcement

[0:17:22] Voice 3: so it was mike taylor the chief building inspector and chris watson it's the building inspector who

[0:17:28] Voice 3: works primarily or works is most familiar with main island so they had a couple of issues that

[0:17:34] Voice 3: nurses mentioned there's a couple of others they also raised and i'll reiterate the thing this

[0:17:38] Voice 3: always comes up when we talk about wooddale drive with crd staff is the red zone in particular has

[0:17:44] Voice 3: been zoned residential forever and they always raise the issue well you're in charge of zoning

[0:17:50] Voice 3: why don't you take the zoning away from those lots um you know they asked if there's any

[0:17:57] Voice 3: ability to purchase those lots um expropriate them and i recall that many years ago there was

[0:18:04] Voice 3: a an initiative to look at whether the the conservancy wanted to purchase those lots

[0:18:09] Voice 3: a trust fund as it was at the time and there's really no it doesn't fall within their their

[0:18:16] Voice 3: mandate to those thoughts don't meet their criteria for protection they're they're modified

[0:18:22] Voice 3: ecosystems basically so you know after was it 30 years almost since that report came out and those

[0:18:28] Voice 3: lots are still zoned residential so every time we bring it up with the crd they kind of put it back

[0:18:33] Voice 3: to us is basically well why is it still zoned residential in the first place so that's that

[0:18:38] Voice 3: that's continues to be to be an issue with them um they are they do have a number of stop work

[0:18:45] Voice 3: orders and what they did say was that they would look at whether stop work orders and notices on

[0:18:52] Voice 3: title are sufficient um to so that's the standard practice the building inspection will take if

[0:18:59] Voice 3: there's a construction uh going on without a building permit they'll put a stop work order

[0:19:05] Voice 3: on it if it's not resolved they'll put notice on title um and given the the geotechnical issues

[0:19:13] Voice 3: there so the actual you know threat to health and safety from people in those areas and um the

[0:19:22] Voice 3: this seems like a notice on title is not necessarily a motivating factor for some of

[0:19:26] Voice 3: the owners of these lots like they would be for somewhere else that they're going to look at

[0:19:30] Voice 3: taking further potentially taking further action where there's a building permit issue on on any of

[0:19:39] Voice 3: those lots um and um yeah they're going to look at potentially referring any issues that they've

[0:19:50] Voice 3: identified if they're doing inspections to our bylaw enforcement because that is under the

[0:19:56] Voice 3: the policy the ltc is adopted that is one of the um circumstances under which bylaw enforcement

[0:20:03] Voice 3: can enforce on um uh would be if there's a referral from another agency where there's a

[0:20:10] Voice 3: health or safety issue um and then specifically they're going to look at one prop one property

[0:20:14] Voice 3: that you're probably probably aware of but like marissa said we can talk about that in the in

[0:20:20] Voice 3: camera session yeah

[0:20:24] Voice 12: go ahead i just want to remind everyone too that within the red zone

[0:20:29] Voice 12: there actually are dwelling structures houses that were constructed when building permits were

[0:20:35] Voice 12: available and so while we talk about the red zone so none of it's that either that it's all just

[0:20:40] Voice 12: sitting empty with illegal houses on it in fact there are quite a few there that were built at

[0:20:46] Voice 12: the time that they were allowed to build them so whatever we do with the red zone we have to bear

[0:20:51] Voice 12: some of that in mind too so people have bought and renovated and there's some quite nice houses

[0:20:56] Voice 12: in the red zone it's more the unsightly ones that are probably going back to what robert

[0:21:00] Voice 12: mentioned about the conservancy yes way back maybe 15 even maybe about 15 years ago conservancy sent

[0:21:07] Voice 12: out letters to all the property owners suggesting that those properties could be donated for a some

[0:21:13] Voice 12: sort of tax credit and and i'm not i think that some of them have a possibility of still having

[0:21:20] Voice 12: having some environmental values to them, a lot of rock fall, and that may be something

[0:21:24] Voice 12: we're pursuing again to send out letters inviting. I think there's a few parcels that are sitting

[0:21:29] Voice 12: there in limbo without owners or owners that have passed away, so we may want to attempt

[0:21:35] Voice 12: that one once more to see if we could get some of the people who have just had piles

[0:21:40] Voice 12: of junk on their property, haven't developed it anymore, and may want to find a way out

[0:21:45] Voice 12: of those properties.

[0:21:49] Trustee Maude: Trustee Maude.

[0:21:50] Trustee Maude: Yeah. Did you guys touch at all upon the burned out building at the end of Wooddale?

[0:21:57] Trustee Maude: That's sort of been a point of contention between us. Yeah. Yes, we did.

[0:22:02] Trustee Maude: Thank you.

[0:22:03] Voice 11: Yeah. So they said they were going to have a look and see sort of what's within their reach in terms of dealing with that.

[0:22:10] Voice 11: Get back to us.

[0:22:13] Trustee Rogers: Yeah. And I guess if we're going to talk about specific properties, we can probably go on camera.

[0:22:17] Trustee Rogers: my question the question from trustee maude was um at the first question was about whether it'd

[0:22:26] Trustee Rogers: be appropriate for trustees to be at a meeting like that or whether that would make it more of

[0:22:32] Trustee Rogers: a political meeting that we have that would involve the rd director etc i don't know if you

[0:22:37] Trustee Rogers: have any thoughts but i know you guys i guess that was with the ministry of highways where you

[0:22:41] Trustee Rogers: You all sort of had a joint meeting with all of you, but I didn't come to that.

[0:22:46] Trustee Rogers: But I don't know what you think about that, Robert, about meeting with staff from the regional director without a political person there.

[0:22:54] Voice 3: Yeah, generally it would be the sort of the basic approach is politician to politician, staff to staff.

[0:23:01] Voice 3: And this was more of a kind of exchanging of information type meeting.

[0:23:06] Voice 3: um i think if there were some specific directions that the crd was proposing we'd come back to the

[0:23:13] Voice 3: ltc and then say you know we might want to set up a meeting um with with crd staff if they're

[0:23:20] Voice 3: willing to do that and when the trustees and also potentially the area director or the alternate

[0:23:25] Voice 3: area director that came to came to some policy decisions does that make

[0:23:31] Trustee Maude: sense trustees are you

[0:23:32] Trustee Maude: you good with that yeah i guess because i because it just seems that we're we're talking all sorts

[0:23:39] Trustee Maude: of stuff like such as rezoning and and such as being solutions and i think if everybody's at

[0:23:44] Trustee Maude: the table you know maybe the the discussion gets a little bit more wholesome

[0:23:49] Trustee Rogers: okay so is that i mean

[0:23:53] Trustee Rogers: i'm not putting words in anybody's mouth but what i'm hearing is is when staff hears back from the

[0:23:58] Trustee Rogers: the rcrd with specific suggestions or ideas they'll bring it back to us and perhaps then set up a

[0:24:05] Trustee Rogers: joint meeting that might have more political involvement as well because you know if there's

[0:24:11] Trustee Rogers: going to be any kind of political solution i.e i mean i'm only putting i'm not saying you're

[0:24:16] Trustee Rogers: going to do this i'm just saying as an example of rezoning or something of that nature that

[0:24:20] Trustee Rogers: might that would have to involve some uh trustees well or at least some political direction yeah

[0:24:27] Trustee Rogers: Okay. If there's nothing further on that, we'll move off. Is there anything else on the follow-up

[0:24:32] Trustee Rogers: action list? That's the only one that was on my list as well. So if there's nothing else,

[0:24:37] Trustee Rogers: we'll move on from the follow-up action list. And we don't have a delegation. We have one piece of

[0:24:43] Trustee Rogers: correspondence, which is, well, actually there was more than one. There was a couple. There was one

[0:24:48] Trustee Rogers: to me individually, and I'm guessing the two trustees, and then one to the local trust

[0:24:53] Trustee Rogers: committee related from the main island internet group and that's a starting at page um 25 of the

[0:25:02] Trustee Rogers: uh agenda package for anybody watching trustees um how would you like to address this request

[0:25:09] Trustee Rogers: from the main island yeah

[0:25:10] Voice 7: go ahead trustee i think

[0:25:18] Voice 12: i think all we can do and i think we have

[0:25:20] Voice 12: have done this before but we obviously need to send a letter of support for this group to have

[0:25:28] Voice 12: either through crd or through the province have main island included in extending the internet

[0:25:34] Voice 12: once the coast project is done right and i know denman just finished through their regional

[0:25:42] Voice 12: district uh getting funding so we the letter would obviously go to our crd director and uh

[0:25:49] Voice 12: or mla and i there must be some basic each island must have pursued this i would think that this

[0:25:57] Voice 12: would be within all of the islands that they would all be looking at the same because the

[0:26:01] Voice 12: cable is only coming as far as the beach it's not coming on board right without action

[0:26:06] Trustee Rogers: this is about

[0:26:08] Trustee Rogers: what's called it's normally called last mile funding it's how to

[0:26:12] Trustee Rogers: get it how to get it once

[0:26:13] once

[0:26:13] Trustee Rogers: it gets to the island, which is coming now,

[0:26:17] Trustee Rogers: it seems to be coming to most islands now,

[0:26:20] Trustee Rogers: is how to get it then to the individual homes.

[0:26:24] Trustee Rogers: And Denman, yes, did get some money and a grant

[0:26:27] Trustee Rogers: and figured out a way to do it.

[0:26:28] Trustee Rogers: And they're burying the cable

[0:26:30] Trustee Rogers: or we're doing whatever they're doing

[0:26:31] Trustee Rogers: and they have quite a sophisticated

[0:26:33] Trustee Rogers: and they're all going online

[0:26:34] Trustee Rogers: and there's some cost involved, but they're doing it.

[0:26:37] Trustee Rogers: Yeah, Trustee Ma.

[0:26:39] Trustee Maude: I just note that there's a hand up

[0:26:41] Trustee Maude: to one of the attendees who's one of the authors of the letter.

[0:26:46] Voice 7: Would you like to hear from Mr. Kuzin?

[0:26:54] Trustee Rogers: We're not really in town hall, but if you'd like to hear from him, I'm happy to have

[0:26:57] Trustee Rogers: him unmuted. Am I seeing nods?

[0:27:02] Trustee Rogers: So, Robert, can we have

[0:27:03] Voice 7: him unmuted?

[0:27:12] Voice 7: Go ahead.

[0:27:14] Voice 7: Go ahead.

[0:27:21] Voice 14: Hi. Can you

[0:27:23] Voice 2: hear me okay?

[0:27:24] Voice 2: We can.

[0:27:26] Voice 2: Okay, perfect. Well, I just put my hand up in case you had any questions and I just wanted to identify that the Connected Coast Program has applied for funding for the Last Mile Connection.

[0:27:41] Voice 2: And unless we get that funding for the Last Mile Connection, we won't be eligible to get the cable or the fiber optics to the beach.

[0:27:50] Voice 2: so one works with the other we're not main island is not yet approved for a landing site

[0:27:58] Voice 2: and it will only happen if we get the funding for the last mile so that's why your letter is very

[0:28:04] Voice 2: important so

[0:28:07] Trustee Rogers: and could i just ask you um you heard trustee dodds indicate that they that the uh

[0:28:12] Trustee Rogers: letter should go be addressed to the crd or is there somewhere else we should address it

[0:28:20] Voice 2: um

[0:28:22] Voice 2: It should be sent to, there's a number of persons involved in the decision-making.

[0:28:30] Voice 2: And I'm looking on the letter that was sent to you to see if there was

[0:28:37] Voice 2: indications with regards to who it should be sent to.

[0:28:45] Voice 7: I can find them here so I can make a motion.

[0:28:48] Voice 7: motion.

[0:28:51] Voice 2: Okay. Actually, on your page 29, you've got basically all the people that need to hear

[0:28:59] Voice 2: from you. It's a top of page

[0:29:06] Trustee Rogers: 29. The minister and the... You got it.

[0:29:12] Trustee Rogers: Right. Okay. So if you

[0:29:14] Trustee Rogers: want to make a motion, go ahead, Trustee Vos.

[0:29:16] Voice 12: So I move that the Maine and the Local Trust

[0:29:19] Voice 12: trust committee sent a letter of support

[0:29:21] Voice 12: to be application for infrastructure funding

[0:29:25] Voice 12: to provide in-ground last mile fiber optic cable

[0:29:30] Voice 12: from the connected coast landing site

[0:29:32] Voice 12: to the homes on main island.

[0:29:34] Voice 12: And that the letter be sent to all of the recipients listed

[0:29:38] Voice 12: on page 29 of the documents sent

[0:29:41] Voice 12: by the main island internet group.

[0:29:46] Voice 12: Okay.

[0:29:47] Voice 12: If

[0:29:48] Voice 7: that's because there's a

[0:29:48] Voice 12: lot of people here, so.

[0:29:51] Trustee Rogers: Todd, how did you do with that?

[0:29:56] Voice 12: It's in the

[0:29:57] Voice 7: paper, so I can show.

[0:30:00] Voice 7: highlight so

[0:30:08] Voice 6: pat's

[0:30:11] Trustee Rogers: got it okay thank you uh so we have a motion and i'm i and that would that be

[0:30:17] Trustee Rogers: under my signature is that who you're suggesting i sent i sent yes yes

[0:30:24] Trustee Rogers: okay all right well we can

[0:30:26] Trustee Rogers: work on that and do that i can draft something and send it out to uh the trustees that's a political

[0:30:33] Trustee Rogers: letter so that we can do that and then i'll get it out the door um so i have a motion is there a

[0:30:38] Trustee Rogers: seconder for that motion yeah it's been second any further discussion from the trustees no no and so

[0:30:45] Trustee Rogers: just so you know yes the the trust itself has advocated for this it's rolling out at various

[0:30:50] Trustee Rogers: locations and they'll be coming when they get to main island if they get to main island will be

[0:30:55] Trustee Rogers: coming back to us to identify an appropriate landing spot or at least that's what happened

[0:31:00] Trustee Rogers: on the northern islands because they seem to be working north to south um because i've seen it

[0:31:05] Trustee Rogers: on gabriel and i know denman etc and they're identifying landing spots and working with the

[0:31:11] Trustee Rogers: local first nations regarding like landing spots as well uh trying to find the appropriate place

[0:31:16] Trustee Rogers: so sorry uh uh planner testimony did you want to add i'm

[0:31:21] Planner Testemale: just going to add that yeah just to

[0:31:23] Planner Testemale: follow up on that um we just processed or i just processed three crown land referrals for

[0:31:28] Planner Testemale: for the sites on hornby um denman and gabriela so yeah right that's where they're at

[0:31:35] Planner Testemale: right yeah

[0:31:37] Trustee Rogers: and as i said for whatever reason they're coming north to south um and i guess

[0:31:42] Trustee Rogers: because this is a northern uh group that's bringing it down so anyway uh they were the

[0:31:48] Voice 12: most isolated they were the ones with the least service correct hideaway down correct

[0:31:54] Trustee Rogers: hideaway yeah and um yeah

[0:31:57] Voice 12: we we aren't completely

[0:31:59] Voice 12: with we are not completely without internet

[0:32:01] Voice 12: Yeah. Right. And some communities are northern communities. Right.

[0:32:05] Trustee Rogers: Any further discussion from the trustees? If not, I'll call the vote. All in favor.

[0:32:09] Trustee Rogers: And that passes unanimously. And I'll make a note.

[0:32:14] Voice 2: Thank you, trustees.

[0:32:16] Voice 2: Much, much appreciated.

[0:32:18] Trustee Rogers: Thank you, Daniel. And Robin, if you could move yourself.

[0:32:25] Trustee Rogers: OK, so that's fine.

[0:32:27] Trustee Rogers: So that moves us into the applications and referrals section of the agenda 10.1.

[0:32:34] Trustee Rogers: And I think the planner does know to talk about that first.

[0:32:40] Trustee Rogers: Is there anybody present for the applicant that you know of?

[0:32:46] Planner Testemale: Mr. Quayle, Norman Quayle was sent a link.

[0:32:50] Trustee Rogers: I

[0:32:51] Planner Testemale: see an invite.

[0:32:51] Planner Testemale: There he is.

[0:32:52] Planner Testemale: So

[0:32:53] Trustee Rogers: Norm, what we'll do is we'll have you promoted

[0:32:57] Trustee Rogers: so that you can speak and you can turn your camera on

[0:33:01] Trustee Rogers: if you wish.

[0:33:02] Trustee Rogers: Please don't speak until we get to you.

[0:33:06] Trustee Rogers: So Robin, if you could promote him

[0:33:08] Trustee Rogers: and then when we get to that point,

[0:33:10] Trustee Rogers: if you have any comments, we'll hear the staff report

[0:33:12] Trustee Rogers: and then you'll have an opportunity to comment if you wish.

[0:33:16] Trustee Rogers: So over you Phil, go ahead.

[0:33:20] Planner Testemale: thanks um chair rogers um so this is uh the madbp 2021.8 which is for uh norman quail 700 cv drive

[0:33:31] Planner Testemale: and the dvp application is to comply with the land use bylaw to meet the to permit the completion of

[0:33:37] Planner Testemale: a potting shed with in its current location so that location is shown in figure two and it is

[0:33:43] Planner Testemale: sited in an area that was cleared for hydro access to the to the dwelling previously and the

[0:33:50] Planner Testemale: applicants have stated that moving the shed west to conform with the setback would require the

[0:33:55] Planner Testemale: removal of two mature trees and create further ground disturbance with potential damage to the

[0:34:01] Planner Testemale: roots of other mature trees and additionally they report that a building has been put in that place

[0:34:07] Planner Testemale: to provide as much solar access as possible the act sort of the applicants own adjacent property

[0:34:13] Planner Testemale: to the east which would be the most impacted by the proposed variances and given that um those

[0:34:19] Planner Testemale: impacts are assessed as minor or nil um the dvp notices were circulated to surrounding property

[0:34:26] Planner Testemale: owners and residents and no submissions in response have been received staff's recommendation

[0:34:32] Planner Testemale: is that the DVP be approved for issuance.

[0:34:36] Planner Testemale: And that recommendation is based on the following,

[0:34:41] Planner Testemale: which is that the rationale for the variance is reasonable

[0:34:45] Planner Testemale: impacts on neighboring properties would be minor or nil.

[0:34:48] Planner Testemale: And the proposed variances do not challenge the intent

[0:34:51] Planner Testemale: of the regulation and notification has generated no response.

[0:34:55] Planner Testemale: So that's my summary.

[0:34:56] Planner Testemale: Mayor

[0:34:58] Trustee Rogers: Mrakas, Any questions for the planner, Mr fail, do you wish to add or say anything in relation to the stock report no

[0:35:09] Voice 14: trustee Rogers, I think, so some of the submission was was right on the money it's a you know it's a simple shed that we want to put into an area that's already been disturbed and hydro king and they have to cut some trees down and there's a bit of an opening and we own a lot next door and so pushing it a little bit closer to the to the boundary.

[0:35:28] Voice 14: and saved us having to do any,

[0:35:30] Voice 14: well, minor ground disturbances

[0:35:32] Voice 14: as opposed to having to level out

[0:35:34] Voice 14: or cut some additional trees.

[0:35:35] Voice 14: So that's why we wanted to get into the hole

[0:35:37] Voice 14: that's over there.

[0:35:38] Voice 14: Okay,

[0:35:39] Trustee Rogers: thank you very much.

[0:35:40] Trustee Rogers: Trustees, any questions for the applicant?

[0:35:42] Trustee Rogers: If not, can you make your motion?

[0:35:45] Voice 12: Okay, I'll move that the Main Island Local Trust Committee

[0:35:48] Voice 12: approve issuance of Development Variance Permit Application

[0:35:53] Voice 12: MADVP 2021.8, quail.

[0:35:57] Trustee Rogers: Is there a second or seconded any discussion

[0:35:59] Trustee Rogers: from either of the trustee?

[0:36:01] Trustee Rogers: Nothing, then I'll call the vote.

[0:36:03] Trustee Rogers: All in favor?

[0:36:04] Trustee Rogers: Thank you very much, Mr. Quayle.

[0:36:06] Trustee Rogers: Your variance has been granted.

[0:36:07] Trustee Rogers: Thank you for coming through our process, I appreciate it.

[0:36:10] Voice 14: Oh, thank you.

[0:36:10] Voice 14: It's informative, so thanks so much.

[0:36:13] Voice 14: Thank you very much.

[0:36:16] Trustee Rogers: Planner Tussauds, I think that's the only item

[0:36:18] Trustee Rogers: you have on our agenda, is that correct?

[0:36:20] Trustee Rogers: Well, then thank you very much

[0:36:21] Trustee Rogers: and we'll bid you a good day and we'll move on.

[0:36:23] Trustee Rogers: And thank you if you can move Mr. Quayle back.

[0:36:25] Trustee Rogers: and we'll move on with these guys thanks a lot uh so now we're at page um 51 of the

[0:36:37] Voice 12: island

[0:36:38] Voice 12: yep dan yeah every time you turn away from your commute computer yes i know

[0:36:43] Trustee Rogers: yeah i'm sorry about that i i appreciate that's what happens and but my headphones aren't working

[0:36:50] Trustee Rogers: so i will try and aim directly at the at the camera maybe i'll turn it a little bit now

[0:36:57] Trustee Rogers: I don't know.

[0:36:58] Trustee Rogers: Anyway, we're at page 51 of the agenda

[0:37:02] Trustee Rogers: and that's the Maine Isle Housing Society.

[0:37:05] Trustee Rogers: I see Mr. Brown is here and perhaps,

[0:37:09] Trustee Rogers: and I understood from the letter from Deborah Golden

[0:37:13] Trustee Rogers: that she wasn't, but that Mr. Brown would be here.

[0:37:16] Trustee Rogers: And if perhaps we could promote David Brown

[0:37:19] Trustee Rogers: and in case there was any issues or matters

[0:37:23] Trustee Rogers: we didn't wish to address to the applicant,

[0:37:26] Trustee Rogers: over to you planner Chadwick.

[0:37:29] Voice 11: Thanks chair Rogers.

[0:37:31] Voice 11: Yeah, so just a little review of background on this

[0:37:37] Voice 11: in the November meeting,

[0:37:38] Voice 11: the LTC placed the application in abeyance

[0:37:42] Voice 11: following the request of the property owner's family

[0:37:45] Voice 11: who had taken on power of attorney at that point

[0:37:49] Voice 11: over the property and wanted a bit of time

[0:37:51] Voice 11: just to kind of get their head around

[0:37:52] Voice 11: what the application was about and that sort of thing.

[0:37:54] Voice 11: um we received uh uh i received a letter um from the the lawyer representing the family on january

[0:38:03] Voice 11: the 27th um indicating that uh the main island housing society can resume engaging with the ltc

[0:38:10] Voice 11: um for uh with respect to the the project um and the ltc received a letter on uh well i met with

[0:38:23] Voice 11: with the housing society and they subsequently indicated that they were wanting to do some

[0:38:33] Voice 11: more work and provide some more information related to the application and they wrote

[0:38:38] Voice 11: a letter to the LTC requesting that the project be taken out of BANCE for now and be moved

[0:38:46] Voice 11: forward and that we resume that discussions related to the application

[0:38:53] Voice 11: resume at the the March 28th meeting to give them some time to get together some

[0:38:59] Voice 11: of the information that they've been been working on so that's kind of the

[0:39:05] Voice 11: summation there basically the next step for the LTC is is to put forward a

[0:39:12] Voice 11: a resolution to proceed with the application.

[0:39:18] Voice 11: And yeah, I'm not sure if the Housing Society representative

[0:39:23] Voice 11: wants to speak to any of this,

[0:39:25] Voice 11: but I'll leave that to you Chair Rogers to.

[0:39:28] Trustee Rogers: Yeah, no, I was going to ask Mr. Brown,

[0:39:30] Trustee Rogers: whether he wished to add anything to their correspondence

[0:39:32] Trustee Rogers: or to the, before we have the trustees ask questions.

[0:39:38] Voice 4: Thanks Chair Rogers.

[0:39:39] Voice 4: I don't have anything particular to add at this point,

[0:39:42] Voice 4: but I'm available to answer questions

[0:39:43] Voice 4: if the summarized from the trustees.

[0:39:46] Trustee Rogers: Thanks, so trustees questions for the planner

[0:39:49] Trustee Rogers: or for the applicant of the proposal

[0:39:51] Trustee Rogers: simply is to take it out of abeyance as I understand it.

[0:39:54] Trustee Rogers: So trustee Dodds.

[0:39:56] Voice 12: I don't have any questions.

[0:39:59] Voice 12: I'm pleased to see that there's more

[0:40:02] Voice 12: of a water management plan coming after that,

[0:40:06] Voice 12: the floods of November,

[0:40:08] Voice 12: you'll have some more serious concerns about the project.

[0:40:11] Voice 12: yet so i do hesitate and at this point obviously we're going to have to move forward with with

[0:40:18] Voice 12: re-engaging the application but i do i'm caution the group that i have think that we're going to

[0:40:26] Voice 12: have some pretty pretty hard conversations about what to do about the drainage water

[0:40:31] Voice 12: november was an unusual amount of water and we can expect that possibly to happen in the future

[0:40:37] Voice 12: again. So just want to mention that and I do see there is a water management plan coming.

[0:40:47] Voice 12: No questions, just a comment.

[0:40:50] Trustee Rogers: I'll just give Mr. Brown did you want to address that at all or

[0:40:55] Trustee Rogers: that's just a heads up. I don't know if you wanted to say anything.

[0:40:59] Voice 4: I just want to say that it will be addressed in the water management plan but I'd also like to

[0:41:04] Voice 4: point out that the principal storm water flows that are in that region are actually originating

[0:41:12] Voice 4: from culverts under village bay road which aren't directly onto the property that the housing

[0:41:18] Voice 4: society is proposing to develop on but onto the two adjacent parcels and that's the substantial

[0:41:24] Voice 4: portion of the flow of water that's going further down the hill to the neighbors to the north

[0:41:30] Voice 12: and i would like to say i understand that i quite know where the water is coming from right now

[0:41:34] Voice 12: but i also know that once you put development in place hard surfaces you change that the dynamics

[0:41:40] Voice 12: of the water absorption in that area and i when we had our walk about back in i think september

[0:41:46] Voice 12: october i was rather shocked to see that all the perk holes in september were full of water

[0:41:51] Voice 12: perk holes are not it's obviously a heavy clay bottom there so that was my personal observation

[0:41:57] Voice 12: i'm not a hydrologist not a water specialist but i do wonder about the what if so just putting that

[0:42:04] Voice 12: out there very concerned there's a lot of water already coming through there and i think there

[0:42:09] Voice 12: will be more let's see more um

[0:42:14] Trustee Maude: just to sort of um dovetail on trustee dodge comments um i note that

[0:42:22] Trustee Maude: there's a substantial amount of verbiage about water um and not much about wastewater um and i

[0:42:30] Trustee Maude: And I would like to see, within the housing agreement,

[0:42:37] Trustee Maude: wording, strong wording about wastewater management

[0:42:42] Trustee Maude: and monitoring and operations

[0:42:45] Trustee Maude: that there are at least some of our plants there.

[0:42:49] Trustee Maude: And that I didn't see anything at all

[0:42:51] Trustee Maude: about monitoring heat or maintenance agreements or anything.

[0:42:58] Trustee Maude: And I think that that should,

[0:42:59] Trustee Maude: as much as we talk about water

[0:43:03] Trustee Maude: within the housing agreement and the covenant I think that that should be also reflected in

[0:43:08] Trustee Maude: with wastewater and

[0:43:10] Trustee Rogers: I'll just David just so you know when you turn to your left in particular

[0:43:18] Trustee Rogers: just so you know anyway uh so you're okay did you get all that uh Narissa and get and

[0:43:24] Trustee Rogers: Mr. Brown you caught all that yes

[0:43:30] Voice 7: I heard that okay

[0:43:31] Trustee Rogers: thanks yeah trust you to answer

[0:43:34] Trustee Rogers: So a question,

[0:43:35] Voice 12: oh, I don't know where we're getting the backlash from.

[0:43:42] Trustee Rogers: Oh, wait a second.

[0:43:43] Trustee Rogers: If you get Pat to

[0:43:45] Voice 12: turn her mic on.

[0:43:47] Voice 12: Can you mute it?

[0:43:49] Voice 12: Yeah.

[0:43:50] Voice 12: Oh, oh, oh, sorry.

[0:43:52] Voice 12: Okay.

[0:43:53] Voice 12: A question for Planner Chadwick is can we modify this motion to express those specific concerns?

[0:44:01] Voice 12: concerns that the motion to because it it makes me a little uncomfortable but it just says to

[0:44:07] Voice 12: proceed with the application and yet there's you know concerns that were at this point have of

[0:44:14] Voice 12: course in the past not being addressed but we're not even convinced that they're being addressed

[0:44:18] Voice 12: right now so i'm a little leery of actually moving this motion for that reason um

[0:44:24] Voice 11: so you can

[0:44:25] Voice 11: So there's, I guess it would be a two step process. One is, so the, you can, you can move to have the, the application proceed, but you can also, you can, you can also make a motion to ask for more information.

[0:44:48] Trustee Rogers: Okay, thank you.

[0:44:50] Voice 12: I'm

[0:44:50] Trustee Rogers: ready

[0:44:51] Voice 12: to ask a question

[0:44:52] Trustee Rogers: is, is, I'm just going back.

[0:44:58] Trustee Rogers: We can't hear you.

[0:44:59] Trustee Rogers: Yeah, sorry.

[0:45:00] Trustee Rogers: I'm trying to look up on the screen and talk to you.

[0:45:04] Trustee Rogers: Did we put it in advance?

[0:45:07] Voice 12: I can't hear you.

[0:45:09] Trustee Rogers: You're gone.

[0:45:11] Trustee Rogers: You can't hear me?

[0:45:12] Voice 12: Now we can.

[0:45:14] Trustee Rogers: Wow.

[0:45:17] Trustee Rogers: Did we put it in advance?

[0:45:19] Trustee Rogers: Yes.

[0:45:21] Trustee Rogers: Is that the actual language we used?

[0:45:25] Trustee Rogers: So I just wonder if we should just take it out of advance.

[0:45:30] Voice 12: Interesting you should say that,

[0:45:31] Voice 12: because i also wondered about the whole wording when it said to proceed that yeah

[0:45:36] Trustee Rogers: because that's

[0:45:37] Trustee Rogers: a more positive okay i

[0:45:39] Trustee Rogers: think what i'm hearing from you trustee dodds is that the the way the

[0:45:44] Trustee Rogers: motion reads at present may sound like we're giving it a thumbs up when you aren't ready to

[0:45:50] Trustee Rogers: do that but if we take it out of a band it effectively gets us to the same place but um

[0:45:56] Trustee Rogers: but doesn't give there's no judgment around that so right okay so i'm

[0:46:01] Voice 12: ready with the motion

[0:46:02] Voice 12: okay

[0:46:02] Trustee Rogers: go ahead okay rough

[0:46:04] Voice 12: draft i move that the main island local trust committee

[0:46:07] Voice 12: take application marz to 2020.1 main island housing society out of advance okay

[0:46:16] Trustee Rogers: that's seconded

[0:46:17] Trustee Rogers: so is there any further discussion about that issue nothing i'll call the vote so that passes

[0:46:24] Trustee Rogers: since I assume Pat got that.

[0:46:26] Trustee Rogers: It was a fairly simple amendment.

[0:46:27] Trustee Rogers: Now, did you have some

[0:46:28] Trustee Rogers: requests

[0:46:29] Trustee Rogers: for some further information?

[0:46:32] Trustee Rogers: Yes,

[0:46:32] Voice 12: so I would request that further information.

[0:46:38] Voice 12: I am requesting further,

[0:46:40] Voice 12: the Main and Local Trust Committee

[0:46:41] Voice 12: is requesting specific information

[0:46:45] Voice 12: on the wastewater management on the project

[0:46:49] Voice 12: and more information on water management.

[0:46:53] Voice 12: management now that's not anybody wants to add any words to that it's the water it's the what

[0:46:58] Voice 12: the drainage that's going to be coming from all the hard surfaces from the driveways from the

[0:47:06] Voice 12: playground from the roofs and and changes the dynamics in a heavy rainfall so there's probably

[0:47:11] Voice 12: a better word will you might have it um i

[0:47:14] Voice 11: i think i think it may be um surface water management

[0:47:17] Voice 12: that's okay perfect thank you so more information on surface water management

[0:47:23] Voice 12: and during construction phase as well not even so much after but during construction

[0:47:28] Voice 12: you will create a huge amount of compacting on that property as vehicles go in and out

[0:47:34] Voice 12: so surface water management is you got that passed that's it she has it what

[0:47:41] Trustee Rogers: you're asking

[0:47:42] Trustee Rogers: for is further information related to wastewater management and surface water management both

[0:47:52] Trustee Rogers: during construction and during occupancy or something yes

[0:47:59] Voice 11: yes just another uh just a

[0:48:02] Voice 11: shift in language it would be storm water management okay sure i just

[0:48:07] Voice 11: got a note

[0:48:08] Voice 11: on that

[0:48:10] Voice 12: correction thank you yeah storm water management storm water management thank you

[0:48:14] Voice 12: okay so that's actually

[0:48:16] Trustee Rogers: a request for probably both the well mostly for the applicant

[0:48:22] Trustee Rogers: applicant and what I heard Mr. Brown to be saying some of that's coming now maybe and you'll get a

[0:48:28] Trustee Rogers: reflection on this and I think what you've done is what the trustees have done is to flag for the

[0:48:34] Trustee Rogers: applicants that those are concerns so that's fine so that did I see a second from trustee Maude

[0:48:40] Trustee Rogers: yeah so

[0:48:40] Trustee Rogers: let's put that on the table any further discussion from the trustees related to that

[0:48:46] Trustee Rogers: motion then I'll call the vote on that so that's fine because we know some of that's coming and

[0:48:51] Trustee Rogers: perhaps more and better now the other question I had from I heard from trustee Maude was whether

[0:48:58] Trustee Rogers: there should be something in the covenant about wastewater management and do you want to seek

[0:49:05] Trustee Rogers: staff advice about that or staff how do you want to deal with that

[0:49:10] Trustee Maude: um I did it's I just I feel that

[0:49:14] Trustee Maude: in the covenant there's the water um treatment is listed there but there isn't anything listed

[0:49:20] Trustee Maude: about the wastewater treatment so i think if we're putting weight on the water side that same

[0:49:26] Trustee Maude: weight in the cabinet should be on the wastewater side

[0:49:31] Trustee Rogers: yeah i mean it's interesting not so much well

[0:49:35] Trustee Rogers: to some extent the province is involved in storm water management um but the province is directly

[0:49:41] Trustee Rogers: involved in water and water treatment and the water license and with wastewater uh but i suppose

[0:49:48] Trustee Rogers: those you can put whatever you need to put in covenant yeah i see rpm kajima's pretty

[0:49:53] Trustee Rogers: so the

[0:49:54] Voice 3: covenant is a tool will restrict it will have a requirement in it so normally you get a

[0:49:59] Voice 3: report for example on waste how the wastewater is going to be handled and that report might

[0:50:05] Voice 3: have recommendations and then you potentially could put some of those recommendations into

[0:50:11] Voice 3: the covenant to help ensure that they get fulfilled and

[0:50:17] Trustee Rogers: i i'm sorry i should know this

[0:50:20] Trustee Rogers: i don't remember do we even have a a specific wastewater proposal report yet no we sort of

[0:50:30] Trustee Rogers: there's sort of been a general discussion about where it's going to go and i think they've moved

[0:50:35] Trustee Rogers: it closer to the road or something that's at one point but that we don't have a specific report

[0:50:41] Trustee Rogers: related to that yet do we i

[0:50:44] Voice 4: just to there is a specific report from bwd engineering oh okay

[0:50:50] Voice 4: early early stage design but it is it's a category uncategorical declaration that there is

[0:50:57] Voice 4: there can be built a suitable septic system on that property right

[0:51:02] Trustee Rogers: thanks mr brown um do you

[0:51:05] Trustee Rogers: any suggestions how we might address that issue uh planner chadwick um

[0:51:14] Voice 11: i think uh i i'm i'm not

[0:51:19] Voice 11: that uh clear myself on specifics it's something i'd have to look into a little bit more because

[0:51:24] Voice 11: i i think what trustee mod is speaking to is interest in um details beyond uh sort of the

[0:51:31] Voice 11: the okay from the original report that we got

[0:51:38] Voice 11: that said it's okay to put a septic system in.

[0:51:40] Voice 11: So it sounds like there's another level of detail

[0:51:43] Voice 11: that Trustee Maud is indicating.

[0:51:47] Voice 11: So that's something I can look into a little bit further

[0:51:51] Voice 11: and work with the society on sort of pinpointing.

[0:51:58] Trustee Maude: if you go to page 81 at the top um section five um of the covenant speaks it goes on quite quite

[0:52:08] Trustee Maude: long about water and i'm just suggesting that that's that there should be that same amount um

[0:52:15] Trustee Maude: should be covered on the wastewater is that it's it's that we we speak extensively about water

[0:52:22] Trustee Maude: there but we don't extend it we talk about wastewater and i just thought it was appropriate

[0:52:25] Trustee Maude: that we talk about the maintenance and operation and regulations of the wastewater because we do

[0:52:32] Trustee Maude: we talk about the water.

[0:52:36] Trustee Rogers: I'll come to you in a minute Trustee Dodds because I expect

[0:52:39] Trustee Rogers: Planner Chadwick wants to respond directly to you. Yeah

[0:52:44] Voice 11: I was just going to sort of reiterate a bit

[0:52:47] Voice 11: of um what uh um what uh uh Robert uh suggested and that is that before we can actually sort of

[0:52:56] Voice 11: identify very specific um restrictions we need we will need to have more more information and

[0:53:03] Voice 11: identify um options because there are are different options related to how wastewater

[0:53:09] Voice 11: can be addressed um and so I think I think before sort of jumping to how we would actually um

[0:53:17] Voice 11: restrict anything we have to know what it is that we're restricting so we'll need to get that

[0:53:22] Voice 11: that information first and

[0:53:26] Trustee Rogers: part of it would be i mean i know trustee dodds is next but

[0:53:30] Trustee Rogers: part of it would be what kind of a system they propose whether it's a type one two or three

[0:53:35] Trustee Rogers: will change radically what the trustee got i

[0:53:40] Voice 12: was just going to say i could make a motion

[0:53:42] Voice 12: that basically asking staff to come back with with options of ways to deal with the wastewater so at

[0:53:49] Voice 12: this point i don't know if you even need a motion but it seems to me there's a ton of information

[0:53:54] Voice 12: that we still don't have and that would be would be good i

[0:53:57] Trustee Rogers: think it would be better to have a

[0:53:58] Trustee Rogers: motion to give some specific direction i moved

[0:54:01] Voice 12: that we request planner chadwick to explore more

[0:54:08] Voice 12: explore the technical details of how we would manage

[0:54:13] Voice 12: the wastewater system.

[0:54:17] Voice 12: And Dave better fill that in a little bit more.

[0:54:22] Trustee Maude: Trustee Bond.

[0:54:23] Trustee Maude: I think that almost covers it.

[0:54:25] Trustee Maude: It leaves it fairly broad, not too specific

[0:54:28] Trustee Maude: and Planner Chadwick can sort of take that ball

[0:54:31] Trustee Maude: and run with it.

[0:54:31] Trustee Maude: I think she's heard our concerns

[0:54:34] Trustee Maude: and I trust she'll come back

[0:54:36] Trustee Maude: with some appropriate recommendations.

[0:54:40] Trustee Rogers: Okay. Do you get that motion, Pat? Is she nodding? Yes. Okay. So we have a motion on the table,

[0:54:50] Trustee Rogers: basically requesting the planner come back with recommendations on how to manage the wastewater

[0:54:59] Trustee Rogers: issue. It's pretty generic, but I think the underlying subtext is whether that's in the

[0:55:07] Trustee Rogers: section 219 covenant or otherwise uh is that okay planner chadwick are you content with that motion

[0:55:15] Voice 11: uh yeah yeah it's fairly broad so i think i can work with that um the other question i have trustee

[0:55:21] Voice 11: rogers is i think uh i think there's also interest in further information related to storm uh water

[0:55:27] Voice 11: management uh to get that from the from the applicant so well

[0:55:31] Trustee Rogers: we already passed a motion

[0:55:33] Trustee Rogers: about getting better information,

[0:55:35] Trustee Rogers: we're now talking about asking for

[0:55:37] Trustee Rogers: a way

[0:55:38] Trustee Rogers: to manage

[0:55:41] Voice 7: wastewater, okay?

[0:55:44] Trustee Rogers: So that's been moved and seconded.

[0:55:47] Trustee Rogers: Any further discussion?

[0:55:48] Trustee Rogers: No, thanks for all the vote, all in favor.

[0:55:52] Trustee Rogers: So I think just to summarize for Mr. Brown,

[0:55:55] Trustee Rogers: I don't know if he has any further comments

[0:55:56] Trustee Rogers: as you've heard our commentary related to the,

[0:55:59] Trustee Rogers: I'll call them considerations for lack of a better word

[0:56:03] Trustee Rogers: at this stage.

[0:56:04] Trustee Rogers: And we've voted to take the application out of abeyance.

[0:56:08] Trustee Rogers: And thank you very much to the legal representatives

[0:56:12] Trustee Rogers: of the landowner for taking the time

[0:56:16] Trustee Rogers: and for everybody's patience for us to do this

[0:56:19] Trustee Rogers: and for giving us the, giving the applicant,

[0:56:23] Trustee Rogers: giving us the indication that they were prepared

[0:56:26] Trustee Rogers: to have this application go forward.

[0:56:28] Trustee Rogers: So I appreciate that in a challenging time for the family.

[0:56:34] Trustee Rogers: Anything further related to this, Planner Chadwick, from your end?

[0:56:38] Trustee Rogers: And nothing from the trustee.

[0:56:40] Trustee Rogers: So thank you very much.

[0:56:42] Trustee Rogers: We'll move on then.

[0:56:43] Trustee Rogers: Yeah.

[0:56:44] Trustee Rogers: Trustee Dodds, is there something?

[0:56:46] Voice 12: Pat says we haven't voted on that last motion.

[0:56:48] Trustee Rogers: Oh, right.

[0:56:48] Trustee Rogers: You're right.

[0:56:49] Trustee Rogers: I didn't call a vote.

[0:56:50] Trustee Rogers: All in favor.

[0:56:51] Voice 12: All in favor.

[0:56:52] Trustee Rogers: Thank you.

[0:56:53] Trustee Rogers: Thank you very much.

[0:56:54] Trustee Rogers: You're right.

[0:56:55] Trustee Rogers: Someone asked a question when I was about to call a vote.

[0:56:59] Trustee Rogers: Okay, thank you, Mr. Brown.

[0:57:00] Trustee Rogers: Nice to see you again.

[0:57:01] Trustee Rogers: Good to see you again.

[0:57:02] Trustee Rogers: And we'll look forward to this being on our agenda

[0:57:07] Trustee Rogers: on March the 28th.

[0:57:11] Trustee Rogers: Okay, we have, we'll move to 10.3 and 10.3, 10.4 and 10.5

[0:57:20] Trustee Rogers: are all referrals from the Salt Spring LTC, yes.

[0:57:27] Voice 12: i'm ready to move the motions oh yeah they're referrals okay so i move that at the main main

[0:57:33] Voice 12: island local trust committee's interests are not affected by salt spring island local trust

[0:57:38] Voice 12: committee proposed bylaw number 521. seconded any

[0:57:43] Trustee Rogers: discussion all in favor

[0:57:44] Trustee Rogers: i move

[0:57:48] Voice 12: that the main local trust interests are not affected by the salt spring island

[0:57:53] Voice 12: and local trust committee referral for proposed bylaw number 525 seconded

[0:57:59] Trustee Rogers: all in favor that passes

[0:58:00] Trustee Rogers: unanimously and

[0:58:01] Voice 12: i move that the main island local trust committee's interests are not affected

[0:58:05] Voice 12: by the salt spring island local trust committee referral for bylaw number 526.

[0:58:12] Trustee Rogers: second and all

[0:58:13] Trustee Rogers: and we'll call it bone thank you very much i

[0:58:17] Voice 12: was going to say thank you there's so much water

[0:58:18] Voice 12: between us all i guess if you were in a in a more urban area than your interest but here it's

[0:58:27] Voice 12: they're a long ways from us i

[0:58:29] Trustee Rogers: the one i found interesting was the boathouse one but yeah yeah

[0:58:32] Voice 6: you

[0:58:33] Trustee Rogers: might have an interest in that if there was if you were close to it uh all right so

[0:58:44] Trustee Rogers: yeah

[0:58:48] Voice 12: you're you're oh you're gone again your voice

[0:58:51] Trustee Rogers: yeah i know i'll be back i'll just

[0:58:53] Trustee Rogers: I

[0:58:53] Voice 12: think the next thing on our agenda is that I think we should have a break after the OCP

[0:58:59] Voice 12: amendments. Great.

[0:59:00] Trustee Rogers: Then let's do this. 11.1, that's page 119 of the agenda. We have a report

[0:59:06] Trustee Rogers: related to the LUB OCP amendments. And I just say, I mean, my view is we should,

[0:59:13] Trustee Rogers: after the staff report, we probably want to work through each of them one by one,

[0:59:19] Trustee Rogers: just to give the thumbs up or the thumbs down so um or or feedback in any case uh planner chad

[0:59:27] Trustee Rogers: over to you uh

[0:59:29] Voice 11: yeah okay so um i think uh yeah i think you know we can move through this uh

[0:59:36] Voice 11: uh piece by piece because this the staff report basically breaks down each each um one of the

[0:59:41] Voice 11: identified items so i mean i

[0:59:44] Voice 11: could i can just go through what those items are and then we can kind

[0:59:47] Voice 11: of move through the the details of them. So the items on the list for the land use bylaw

[1:00:00] Voice 11: amendments are the rezoning of the property adjacent to the thrift store, basically to

[1:00:09] Voice 11: what is now currently related to the TUP, changes to zoning of Felix Jack Park, the

[1:00:20] Voice 11: The changes in zoning to restrict commercial uses to indoor only on 595 Fern Hill Road.

[1:00:30] Voice 11: Changes in zoning that would permit a maximum residential density on large remainder parcels

[1:00:36] Voice 11: that do not exceed the maximum number of lots allowed by any Section 219 covenant.

[1:00:43] Voice 11: That relates to two separate properties, and I can give some details on that when we get there.

[1:00:50] Voice 11: Changes in zoning to allow the continued use of the main island brewery as an accessory to residential use.

[1:00:57] Voice 11: And again, we had a TUP related to that a couple of years ago.

[1:01:02] Voice 11: Changes to regulations related to patios, changes to regulations related to election signs,

[1:01:10] Voice 11: changes to definition and changes to the definition of secondary suites which is a

[1:01:17] Voice 11: sort of technical change related to something that's been identified as we were looking at

[1:01:24] Voice 11: a staffer we're looking at the flexible housing project and so there there's there are three

[1:01:32] Voice 11: OCP amendments and they include the inclusion of an acknowledgement of First Nations the removal

[1:01:39] Voice 11: of the parks master plan and the ocp map amendment supporting the new thrift store

[1:01:43] Voice 11: so the removal of the parks master plan um that was uh requested by the uh the parks and rec

[1:01:50] Voice 11: commission um and the ocp amendment is required uh to support the rezoning that um related to the

[1:01:59] Voice 11: uh the rezoning of the the thrift store so those those last two are are very straightforward um

[1:02:06] Voice 11: And, you know, not controversial, easy to do. The inclusion of acknowledgement of First Nations. So I have had further discussion with our senior intergovernmental policy advisor, Lisa, and she was feeling that she really wanted us to do this right.

[1:02:27] Voice 11: And that given that the Islands Trust does not yet have a relationship with the Sartlip Nation,

[1:02:37] Voice 11: she's feeling like she wants to develop this relationship so that they can be engaged in the development of this wording.

[1:02:45] Voice 11: And that would be a big step forward.

[1:02:49] Voice 11: So, what I'm suggesting at this point is that we take that piece out of the OCP, out of this project, for now, and put it on to the, I think it was, it was on the top priority list, put it back on and do it as a separate project because it will take

[1:03:08] Voice 11: a fair amount of time and it may not, it may hold back the rest of the, well it would, it will hold back the rest of the project.

[1:03:15] Voice 11: So we can move forward with the rest of the project and keep that as an item to be working on at a later date.

[1:03:24] Voice 11: So those are the OCP amendments, very straightforward.

[1:03:29] Voice 11: So now, are there any questions about the OCP, about those OCP amendments? Yeah?

[1:03:36] Voice 11: um

[1:03:37] Voice 12: no not specifically about those but is the the question from glenda johnson which was referring

[1:03:44] Voice 12: to the ocp tied to that uh limiting of to indoor uses only yeah yes uh

[1:03:52] Voice 11: yeah

[1:03:54] Voice 6: so

[1:03:55] Voice 11: that one um i'm not

[1:03:58] Voice 12: sure if that's uh just we

[1:04:01] Voice 12: don't want to miss it because that

[1:04:02] Voice 12: That particular property is quite unique.

[1:04:04] Voice 12: So it's just a reminder again that when we're done with the process,

[1:04:08] Voice 12: the goal of that particular property was that it's a very residential piece area

[1:04:12] Voice 12: and that all uses remain indoors because the uses may change in the future.

[1:04:20] Voice 12: So just a heads up and a reminder.

[1:04:22] Voice 11: Yeah, yeah.

[1:04:23] Voice 11: And I can have a good look at that to make sure that what is being proposed

[1:04:28] Voice 11: is supported by the OCP.

[1:04:30] Voice 11: Thank you.

[1:04:31] Voice 11: So I just made a note.

[1:04:32] Voice 12: and I guess just a question okay and then looking back removal of the parks master plan this is the

[1:04:39] Voice 12: old plan

[1:04:40] Voice 11: yes that's what I understand it because

[1:04:42] Voice 12: there's a new one coming yeah okay that's what I

[1:04:45] Voice 11: understand it to be um it was a again a request by the

[1:04:48] Voice 12: parks

[1:04:50] Voice 11: commission and I think I think and

[1:04:53] Voice 11: I'm not sure if they they'll want to uh connect to like have it back on the OCP because it does

[1:04:58] Voice 11: does get updated periodically that'll be something to determine in the future I guess

[1:05:05] Voice 11: yeah any other uh questions related to OCP amendments no okay so we can go into the

[1:05:12] Voice 11: land use bylaw amendments um one by one I could share my screen because I've got it up

[1:05:19] Voice 11: here can you see it yeah okay so the first one we've got on the list here um

[1:05:35] Voice 11: So these first two are related to changes in zoning, and then there's a suite of other ones that are related to definitions, et cetera.

[1:05:48] Voice 11: There's basically two categories of amendments here.

[1:05:53] Voice 11: So we'll look at the changes to zoning ones first.

[1:05:55] Voice 11: So the brewery zoning, again, that was a TEP that was issued in in 2020 for them to have an outdoor patio area.

[1:06:07] Voice 11: And and there has been like to date, it has been seen as, I guess, a benefit for the community.

[1:06:16] Voice 11: And there haven't been complaints related to that operation.

[1:06:19] Voice 11: So the trustees agreed to have it to look at having it so permanently zoned for that use.

[1:06:32] Voice 11: And so the proposal here basically supports much of what's in the TUP.

[1:06:45] Voice 11: There's a slightly expanded floor area for brewery operations, which considers some additional storage specifically that they're looking at needing and gives them a bit of flexibility into the future in terms of that need.

[1:07:08] Voice 11: need um there's a slight increase in um in in seating area um and that is actually to conform

[1:07:17] Voice 11: with like partially to conform with um some of the changes that have happened with respect to

[1:07:22] Voice 11: the patio licensing as i understand it uh patio licensing now need that it was sort of fast

[1:07:28] Voice 11: tracked because of covid and now uh liquid distribution is is requiring an indoor space

[1:07:33] Voice 11: space as well so um that slight increase in numbers is related to that but it's still

[1:07:40] Voice 11: some flexibility around um what's indoor and what's outdoor um and the other um the other

[1:07:49] Voice 11: thing that uh uh talking to the the um the owners of the business um they were interested in being

[1:07:59] Voice 11: able to have events here and there where they may bring in, be able to sell food.

[1:08:14] Voice 11: And so there's been, there's just an acknowledgement of that in sort of the D section there in

[1:08:21] Voice 11: and column three to allow for the opportunity

[1:08:27] Voice 11: to provide some food sales.

[1:08:31] Voice 11: So that sort of summarizes what's contained

[1:08:35] Voice 11: in this proposed basically this regulation,

[1:08:42] Voice 11: it would be a site specific zoning regulation.

[1:08:48] Trustee Rogers: Okay, so trustees, are you prepared?

[1:08:50] Trustee Rogers: I guess the question is, do you have any questions and is this something that you want to pursue in the form that the planner has to pull?

[1:09:00] Voice 12: I think it's great. I think it's a real success story and a real bonus for Maine Island.

[1:09:10] Trustee Maude: Trustee Maude?

[1:09:11] Trustee Maude: I just wanted to ensure, it sounds like you have been working with the owners and just wanted to make sure that we've ticked all their boxes to make sure this is a successful operation.

[1:09:22] Voice 11: Yeah, so I did meet with the owners in December, I did receive a bit of a message from them before, just to get some clarification around sizing, the operation size so I will definitely be connecting with them directly again just to make sure that everything conforms with their interests.

[1:09:42] Trustee Rogers: Perfect, thank you.

[1:09:43] Trustee Rogers: and and just for anybody watching and at home this of course is a perhaps an ocp amendment

[1:09:50] Trustee Rogers: some opcp amendments but some land use bylaw amendments if we get that far uh so these would

[1:09:56] Trustee Rogers: all go through our normal process they'd come to us as a bylaw proposed language we'd have input

[1:10:01] Trustee Rogers: from the community uh there'd be a community information meeting so that both the applicant

[1:10:07] Trustee Rogers: and not the applicant there is no applicant both the the landowner and the anybody else in the

[1:10:12] Trustee Rogers: the community would be in a position to comment on this and provide bring any considerations

[1:10:16] Trustee Rogers: forward so this this is just us talking through whether we think this is a good way to proceed

[1:10:22] Trustee Rogers: um not necessary and not a decision making other than to give the thumbs up or the thumbs down

[1:10:28] Trustee Rogers: whether we're going to just so everybody's away thanks very much i don't think i didn't hear any

[1:10:33] Trustee Rogers: other uh restrictions or concerns so if we can move on to the next one which is 594

[1:10:39] Trustee Rogers: 494 Fernhill Road.

[1:10:41] Voice 11: Yeah, so 594 Fernhill Road, so that's where there are the regulation permits,

[1:10:48] Voice 11: repair shops, mechanic shops, accessory retail and an accessory dwelling unit and as the LTC

[1:10:57] Voice 11: had has identified that they'd like these to be to occur indoors only and I understand that was

[1:11:04] Voice 11: That was what was hoped for when this regulation was first designed.

[1:11:15] Voice 11: So the regulation essentially just supports those operations as identified currently in the bylaw, but that they happen indoors.

[1:11:28] Voice 11: doors any

[1:11:31] Trustee Rogers: questions from trustees or considerations is this a it looks like a good way to proceed

[1:11:37] Trustee Rogers: yes i'm seeing nods yeah trustee dots nothing okay okay then uh let's move down to the next

[1:11:49] Trustee Rogers: one which is the uh thrift store zone okay

[1:11:54] Voice 11: and just following on uh from the comments you made

[1:11:56] Voice 11: earlier uh chair rogers um the uh you know the next step from here will be to um draft

[1:12:05] Voice 11: draft bylaws so like you said these are just at this point just identifying uh options so those

[1:12:11] Voice 11: things that are agreed to i can come back um with with draft uh draft bylaws for for further

[1:12:17] Voice 11: discussion and of course

[1:12:18] Trustee Rogers: and and that's the motion that's been asked for it is

[1:12:21] Voice 11: yeah do exactly that

[1:12:22] Trustee Rogers: so I just wanted to make sure nobody thought we were actually going yes past these and this is

[1:12:27] Trustee Rogers: yeah

[1:12:28] Voice 6: yeah um

[1:12:29] Trustee Rogers: so I just wanted to flag one thing for you it does say at least in my package if

[1:12:34] Trustee Rogers: you scroll up just a second um uh for the point before I think it said the amendments are

[1:12:42] Trustee Rogers: identified in red I didn't see any red there just oh yeah

[1:12:46] Voice 10: sorry about that

[1:12:47] Trustee Rogers: that's okay I think I

[1:12:48] Trustee Rogers: figure it out which one it was which is probably paragraph two

[1:12:51] Voice 11: that's right where it says located

[1:12:53] Voice 11: within buildings that's that would be the red part thank you

[1:12:56] Voice 11: i um obviously forgot to put the

[1:12:59] Voice 11: red on that piece i

[1:13:00] Trustee Rogers: thought i i thought i had gone yeah

[1:13:02] Voice 11: no no no that was my mistake um okay

[1:13:06] Voice 11: so the next one is related to the thrift store zoning so that was the temporary use permit that

[1:13:10] Voice 11: was recently supported by the ltc so this essentially um supports that uh that that use

[1:13:18] Voice 11: So it's a property that's currently zoned settlement residential so now has a TP allowing for the use of the thrift store. And if it is, if it was to be zoned as as community service uses it could basically continue that use into the future.

[1:13:38] Voice 11: So it's fairly straightforward. As I've mentioned before, this will also require a change to

[1:13:44] Voice 11: Schedule B, a map in the OCP.

[1:13:50] Trustee Rogers: Okay, questions, comments, Trustee Mott?

[1:13:54] Trustee Maude: One thing I just want to ensure is when we're working through this, I just wanted to make

[1:14:00] Trustee Maude: sure that the setbacks on the zoning were quite minimal. The existing agricultural society

[1:14:08] Trustee Maude: society buildings on the other two lots.

[1:14:11] Trustee Maude: Literally all the buildings are almost on the property line

[1:14:15] Trustee Maude: and it works for the community.

[1:14:19] Trustee Maude: So now that we have another parcel that we're looking at,

[1:14:22] Trustee Maude: I just wanted to make sure that the setbacks

[1:14:26] Trustee Maude: within this zone are very, very minimal

[1:14:29] Trustee Maude: basically to conform with what we're already seeing

[1:14:32] Trustee Maude: within that package.

[1:14:37] Trustee Rogers: Okay, any comments on that, Trustee Dodds?

[1:14:39] Trustee Rogers: So

[1:14:40] Voice 12: just to support the fact, because already the variance that we gave for the porch, which encroaches onto Fernhill, probably should have been actually greater than what it is.

[1:14:55] Voice 12: I think they're going to end up having difficulties fitting everything in because that mobile is already quite close to Fernhill Road.

[1:15:01] Voice 12: So if there's a way to go and look at the setbacks and modify our setbacks for all of the agricultural halls properties, it would be wise that we do it now.

[1:15:12] Voice 12: Because we actually, going way back, some of you won't know, we actually had a bylaw complaint because the thrift shop porch encroached into the neighbor's yard and that caused us a bit of difficulty.

[1:15:24] Voice 12: So we'd like to be more generous with them.

[1:15:26] Voice 12: It's traditionally always use that space.

[1:15:31] Trustee Rogers: just just so i'm clear you're talking about setbacks from like the road yes yes not not

[1:15:38] Trustee Rogers: a neighbor's property but no

[1:15:40] Voice 12: more from the from the road because even the the museum structure

[1:15:43] Voice 12: it's they're all minimal setbacks and it's historic building of course and the egg hall itself

[1:15:49] Voice 12: is is not within the within the setback so it's just something to look at i think for planner

[1:15:55] Voice 12: Planner Chadwick, just to be sure that I think when they applied for the variants, they probably

[1:16:00] Voice 12: should have applied for a bit more of a variance than they did. So we just want to make sure that

[1:16:04] Voice 12: they're giving themselves adequate room within this rezoning. So maybe consult with the Ag

[1:16:11] Voice 12: Society.

[1:16:13] Trustee Rogers: Planner Chadwick.

[1:16:15] Voice 11: Yeah, I was just going to mention, yeah, I can have a look at

[1:16:17] Voice 11: the setbacks for all of the, in that zone, and I can come back and if there's anything,

[1:16:23] Voice 11: If it appears that anything needs to be changed,

[1:16:26] Voice 11: I'll bring back an option or proposal.

[1:16:30] Trustee Rogers: So correct me if I'm wrong,

[1:16:31] Trustee Rogers: but it sounds like the trustees are actually saying,

[1:16:35] Trustee Rogers: and it's not just necessarily the thrift store

[1:16:37] Trustee Rogers: that needs to be looked at,

[1:16:39] Trustee Rogers: but perhaps the other,

[1:16:42] Trustee Rogers: I'll call them community amenity buildings that are rate.

[1:16:46] Trustee Rogers: I'm just thinking, I assume there's the three,

[1:16:48] Trustee Rogers: there's the hall, the cross the road,

[1:16:50] Trustee Rogers: whatever that used to be,

[1:16:52] Trustee Rogers: what it's the the museum or whatever it's called and the and the thrift store is that the three

[1:16:56] Trustee Rogers: you're talking about yes yeah so

[1:17:01] Trustee Rogers: i don't know if you need a motion to do that because it sounds

[1:17:05] Trustee Rogers: like a little bit bigger than just the thrift you want a motion to indicate that ask you to also

[1:17:11] Trustee Rogers: look at uh setbacks for those yeah planner chat i

[1:17:15] Voice 11: think that would be useful because it's basically

[1:17:17] Voice 11: adding another item to the project?

[1:17:23] Trustee Rogers: So can we have a motion to ask the planner

[1:17:25] Trustee Rogers: to look at setbacks for the,

[1:17:27] Trustee Rogers: I don't even know what to call them,

[1:17:30] Trustee Rogers: historical community buildings, something like that?

[1:17:36] Trustee Rogers: I would so move.

[1:17:37] Trustee Rogers: Yeah.

[1:17:38] Voice 12: I'll second that.

[1:17:40] Voice 12: Yeah.

[1:17:41] Trustee Rogers: Okay, so we've got a motion that gives you enough direction,

[1:17:45] Trustee Rogers: but that does add something to the project as well.

[1:17:49] Trustee Rogers: so that's been moved and seconded uh yeah and i and i and i i'll just say you know generally i'm

[1:17:58] Trustee Rogers: not you know it makes sense given the the layout there the community nature of that that it's a

[1:18:03] Trustee Rogers: that it's a very it's just sort of a quasi no it's not commercial but it's right next to the

[1:18:09] Trustee Rogers: commercial area so i hope we i guess one of the things i just ask you to consider is we don't

[1:18:14] Trustee Rogers: want to too close the road because that's not an not an unbusy road

[1:18:18] Voice 7: um

[1:18:19] Trustee Rogers: so we want to make sure we

[1:18:21] Voice 12: don't we

[1:18:21] Trustee Rogers: don't want to create safety hazards that's all okay

[1:18:25] Voice 12: we need to have a vote yes i know

[1:18:28] Trustee Rogers: all in favor all that passes unanimously thanks very much um now the next one i see on the list

[1:18:36] Trustee Rogers: is felix jack park

[1:18:37] Voice 2: and i know we can't hear you

[1:18:42] Trustee Rogers: my next one we have is felix jack park and i know

[1:18:45] Trustee Rogers: I know we had some correspondence related to this.

[1:18:48] Trustee Rogers: Do you want to set that up?

[1:18:50] Trustee Rogers: And I don't know if trustees want to,

[1:18:53] Trustee Rogers: I noticed somebody in our audience that had written,

[1:18:57] Trustee Rogers: I didn't know if you wanted to hear from that person.

[1:18:59] Trustee Rogers: Over to you Planner Chadwick,

[1:19:01] Trustee Rogers: you can sort of advise as to the status of this.

[1:19:05] Voice 11: Sure, yeah.

[1:19:05] Voice 11: So the background on this one,

[1:19:08] Voice 11: there'd been a letter received by John Aiken,

[1:19:13] Voice 11: the the who's the steward of uh of the park um and expressing some interest in in preventing

[1:19:22] Voice 11: further construction um of structures in that location um trustees had uh kind of indicated

[1:19:31] Voice 11: interest in it being zoned as as passive park use only um and staff are recommending that

[1:19:39] Voice 11: perhaps a site-specific zoning may be more appropriate given that there are

[1:19:47] Voice 11: existing structures and that you know this would limit any it may

[1:19:56] Voice 11: it may achieve the same goal but it would allow potentially for a little

[1:20:01] Voice 11: more flexibility or not depending on on where uh ltc wants to go um there there is um you know

[1:20:11] Voice 11: the main main island parks uh and rec commission had indicated to staff that they would like to

[1:20:18] Voice 11: have further conversation um with uh mr aiken um before there being any further discussion

[1:20:24] Voice 11: related to this particular item before there's any decisions made or further discussion related

[1:20:34] Voice 11: to this. I understand that the Commission did have a chance to speak with Mr. Aitken and he's

[1:20:43] Voice 11: still quite interested in limiting any further development or structure. I know trustees have

[1:20:50] Voice 11: have also had conversations with him.

[1:20:53] Voice 11: We did receive an email from one of the representatives

[1:20:57] Voice 11: of the Maine Island Parks and Recreation Commission

[1:21:01] Voice 11: expressing that they would,

[1:21:04] Voice 11: they're interested in being in more consultation

[1:21:06] Voice 11: before decisions are made.

[1:21:07] Voice 11: Okay,

[1:21:12] Trustee Rogers: so right now this is on our plan, yes, Trustee Dodds.

[1:21:17] Voice 12: So this, I've been working with Johnny Akin

[1:21:20] Voice 12: on this project for some time,

[1:21:23] Voice 12: numerous meetings to discuss what his vision is for the park and i need to give you a bit

[1:21:28] Voice 12: of history of why and how this park even came here in the first place and going back about 25

[1:21:35] Voice 12: 26 years ago it was just the remainder from the subdivision it was just that little corner section

[1:21:40] Voice 12: there and uh because it had nowhere else to go it went to the crd to be part of the part of the

[1:21:46] Voice 12: parks that we would have on main island and at that time um peter askin was the chairman of the

[1:21:53] Voice 12: parks and at that time i went to peter and i said well what what what are your plans for the park

[1:21:58] Voice 12: you know what are you going to call the park well at that point the parks commission had no specific

[1:22:02] Voice 12: plans no specific name so i took a petition out to the community to have the park named after felix

[1:22:10] Voice 12: jack because felix jack was this unique person so this is about felix so when i talk about felix

[1:22:17] Voice 12: and Emma Jack Park I talked about the people so these were important people and that had been

[1:22:21] Voice 12: recognized quite a few years previous by Bill Wilkes in naming the Felix Jack Road which was

[1:22:27] Voice 12: where the fire hall is and then there was an extension and that extension continued the Felix

[1:22:32] Voice 12: Jack Road so I had no problem getting a whole lot of signatures in support and so the parks

[1:22:39] Voice 12: commission of the day ended up naming this park Felix or Emma and Felix Jack Park and at that

[1:22:46] Voice 12: point the garden club had plans for you know making the park into a a settler kind of a park

[1:22:54] Voice 12: with lots of plants etc but fortunately they realized how much work that was going to be and

[1:22:59] Voice 12: they didn't go ahead but at that point johnny who is the grandson of felix and emma decided to take

[1:23:05] Voice 12: on this particular park as as his project and from there we went to the honoring figure which the

[1:23:12] Voice 12: community donated money for and johnny created and did all the work to put the honoring figure up

[1:23:19] Voice 12: and since that time johnny has been the one who's looked after the park so when we speak about the

[1:23:24] Voice 12: park i you know my apologies to the parks commission but to my knowledge this park has

[1:23:28] Voice 12: always been more about the history of main island and the people that have looked after it have been

[1:23:35] Voice 12: the family of felix and emma jack and myself who has that emotional tie so i do apologize i haven't

[1:23:42] Voice 12: really spent a lot of time incorporating these ideas for this park with the parks commission

[1:23:48] Voice 12: because actually i see this park as the main island community park and uh there's a lot of a

[1:23:55] Voice 12: lot of programming goes on in this park a lot of support for what johnny has been doing within the

[1:24:00] Voice 12: whole community in terms of reconciliation so for me emotionally this has actually mushroomed into

[1:24:05] Voice 12: more about reconciliation etc so he was very concerned about wanting to get the park back

[1:24:12] Voice 12: to nature passive get rid of all of the the settlement type structures um and it has already

[1:24:20] Voice 12: planted for trees in there and is pursuing his own personal goal and this is his personal goal

[1:24:26] Voice 12: and it's over and beyond what parks commission who you know as i say i understand maybe they're

[1:24:31] Voice 12: feeling left out but i feel very determined as i was with the naming of the park from the very

[1:24:36] Voice 12: beginning with the meaning of the park of the people that we've named it for of their history

[1:24:43] Voice 12: and now this is mushroomed into reconciliation so i'm quite determined that we as a trust committee

[1:24:49] Voice 12: have an obligation to continue to pursue the passive park and a site-specific zoning this

[1:24:56] Voice 12: This is a unique, not so much the land, but the way it has become a focal point for anything to do with reconciliation, remembrance, the burial, the Karen is there with the rocks, the honoring figure is there.

[1:25:10] Voice 12: So I think it's our responsibility as trustees to carry this through into some sort of form that somebody, John, Johnny, has put many, many hours, many, many, many hours into this part.

[1:25:24] Voice 12: And I would like to continue with his desire

[1:25:27] Voice 12: to see this moving forward.

[1:25:30] Voice 12: So that's kind of my long but short speech.

[1:25:33] Voice 12: So apologies to Parks Commission,

[1:25:35] Voice 12: but I think we are obligated to and need

[1:25:37] Voice 7: to carry on.

[1:25:38] Voice 7: Thank

[1:25:42] Trustee Rogers: you for that.

[1:25:43] Trustee Rogers: Trustee Maude, do you have any comments?

[1:25:45] Trustee Rogers: I can't follow

[1:25:46] Trustee Maude: up on that.

[1:25:47] Trustee Maude: No, as I absolutely concur with Trustee Dodds,

[1:25:50] Trustee Maude: this is a very personal, very emotional issue.

[1:25:53] Trustee Maude: And I believe that it's incumbent on us

[1:25:56] Trustee Maude: to support johnny and his endeavors um

[1:26:02] Trustee Rogers: now your question in your in the staff report is is

[1:26:07] Trustee Rogers: interesting it says or am i reading the wrong one oh sorry i'm reading the wrong one your question

[1:26:15] Trustee Rogers: is uh just you've got a resolution so which which is what's your resolution yeah

[1:26:22] Voice 11: so the resolution

[1:26:23] Voice 11: resolution was to um was was to um defer the consideration of the rezoning until further

[1:26:32] Voice 11: discussion with the parks commission um so that um that was uh that was uh based on our conversation

[1:26:41] Voice 11: um with the parks commission and um and also i guess the the more recent um dialogue with them

[1:26:49] Voice 11: to uh they they continue to express interest in in further consultation so um that's where

[1:26:57] Voice 11: where that comes from yeah

[1:26:58] Trustee Rogers: so i'm not hearing some much interest in deferring this my question

[1:27:03] Trustee Rogers: i guess my question for trustees is i heard um trustee dodd say both passive zone and site

[1:27:11] Trustee Rogers: specific zone but i'm guessing you'd like some direction if we want to go yes planner chadwick

[1:27:17] Trustee Rogers: Yeah,

[1:27:17] Voice 11: I would suggest that I can have a look at zoning that would basically support the interests of a passive park, but also acknowledge some of the things that are currently there, like the statue, for example.

[1:27:37] Voice 11: and if there's anything else that that that once that there is interested in

[1:27:44] Voice 11: continuing to acknowledge that's where a site-specific approach may be more

[1:27:53] Voice 11: appropriate just

[1:27:55] Voice 12: at this point the Passive Park zoning was the simplest and

[1:28:01] Voice 12: easiest to put through right now but in the future I would be proposing

[1:28:05] Voice 12: somewhere down the road that we actually create a very special zone that's much more elaborate much

[1:28:11] Voice 12: more more focused on reconciliation but i saw the passive and passive that would allow the honoring

[1:28:17] Voice 12: figure of course to remain but we basically decolonize the rest of the park and return it

[1:28:24] Voice 12: back to its natural state so

[1:28:30] Trustee Rogers: um what do you need planner chadwick and do you need some specific

[1:28:33] Trustee Rogers: a correction from the trustees i mean you're hearing they want you to go ahead not remove

[1:28:39] Trustee Rogers: from the project yeah

[1:28:40] Voice 11: that's good that's all i need so what i'll do is i'll come back um with a

[1:28:45] Voice 11: a draft um a draft uh as part of the draft by law um i will i'll come back with the draft

[1:28:53] Voice 11: regulation related specifically to to this park okay

[1:28:57] Trustee Rogers: so i assume that would mean as we work our

[1:29:00] Trustee Rogers: way through this we'll just not pass motion number three um when we get back to the to the motions of

[1:29:06] Trustee Rogers: the conference um and just again because i know there's been concern that there's not that perhaps

[1:29:15] Trustee Rogers: the parks commission is feeling like they haven't been uh that they want to be have more input into

[1:29:20] Trustee Rogers: this they'll have lots of time to have input they can write us they can write the planner

[1:29:24] Trustee Rogers: they can let us know their thoughts they can talk to Mr. Aitken and Johnny they

[1:29:30] Trustee Rogers: can work their way through so okay so the next item on the agenda was density

[1:29:38] Trustee Rogers: reduction over to you yeah

[1:29:42] Voice 11: so this one is relates to a a mistake essentially

[1:29:53] Voice 11: Essentially, that was made many, many, many years ago where there are properties.

[1:30:00] Voice 11: two specifically um where the subdivision that were parts of larger properties at some point

[1:30:07] Voice 11: and were subdivided to to a point where um the to basically support the regulations related to

[1:30:17] Voice 11: to um average lot sizes the larger properties um were covenants were put on them to restrict

[1:30:27] Voice 11: further subdivision subdivision but as the regulation reads the the covenant should have

[1:30:34] Voice 11: also basically restricted the the density to one uh one one dwelling in one cottage um

[1:30:44] Voice 11: where it's permitted uh per um parcel parcel that restricted parcel so essentially um in in both of

[1:30:55] Voice 11: these situations the covenant identifies that they cannot be further subdivided beyond two parcels,

[1:31:03] Voice 11: but that restriction on density was not included in the covenant. And so the first one is

[1:31:13] Voice 11: is on 797 Beachwood Drive.

[1:31:17] Voice 11: And this one has recently been sold.

[1:31:23] Voice 11: And essentially, the current owners

[1:31:29] Voice 11: are familiar with the nature of this

[1:31:33] Voice 11: and understand what's going to be

[1:31:39] Voice 11: sort of happening in terms of rezoning.

[1:31:42] Voice 11: um so that it's it's fairly straight uh straight forward um the question that was posed here is is

[1:31:48] Voice 11: sort of pre the purchase um because there was uh some discussion amongst uh the ltc whether

[1:31:56] Voice 11: they wanted to expedite this so that those purchasing purchasing the property would not

[1:32:00] Voice 11: be surprised um when the rezoning um was done um the other property is um

[1:32:12] Voice 11: properties on Campbell Bay Road. And so this is another situation where the lots,

[1:32:21] Voice 11: the lot of property was divided. There were nine lots that were created and there was a covenant

[1:32:28] Voice 11: registered on title to allow for additional subdivision of two into two. However, it again

[1:32:35] Voice 11: again, failed to recognize the, to limit the density to two dwellings and two cottages.

[1:32:42] Voice 11: So currently there are, there are a number of properties there that would essentially be beyond

[1:32:51] Voice 11: the existing, I believe it's five. I can't, I'd have to count again. And I know Trustee Dodds is

[1:32:59] Voice 11: familiar with this property and how many there are. So there's really three options with respect

[1:33:05] Voice 11: to this one one would be a site-specific zoning similar to what uh is proposed for 797 beachwood

[1:33:12] Voice 11: which would restrict dwellings to two uh restrict the dwellings two dwellings and two cottages

[1:33:19] Voice 11: um all of the in this case all the dwellings built after the first two dwellings and first

[1:33:25] Voice 11: two cottages would be legal non-conforming and um would be would require board of variants order if

[1:33:32] Voice 11: if there were to be any alterations

[1:33:34] Voice 11: or structural changes to those buildings.

[1:33:36] Voice 11: The next option is to permit the current number

[1:33:40] Voice 11: of dwellings and cottages, including the new cottage

[1:33:43] Voice 11: that has demonstrated commitment to use.

[1:33:46] Voice 11: So there, we do have a building permit.

[1:33:48] Voice 11: There's a building permit out for a small cottage

[1:33:52] Voice 11: by the water.

[1:33:53] Voice 11: And the last time I was on the island,

[1:33:59] Voice 11: I did drive past this area

[1:34:00] Voice 11: and it does look like um there is a movement happening around there to to build that so

[1:34:06] Voice 11: essentially it would it would have it would it would have will have demonstrated commitment to

[1:34:12] Voice 11: use um so in this case uh that particular cottage would be able to go go ahead but there would be

[1:34:20] Voice 11: no no further density on the property allowed um and then the other one would be uh to make

[1:34:25] Voice 11: no amendments in this case this would allow the development of of one dwelling in one cottage

[1:34:30] Voice 11: per per four hectares and so that would still be not not directly respecting the regulation that's

[1:34:41] Voice 11: in the that's in the land use by law what's

[1:34:48] Trustee Rogers: the odds go ahead go ahead so

[1:34:52] Voice 12: i i think we should go

[1:34:53] Voice 12: with number two because they've already started the cottage and we should have dealt with this

[1:34:58] Voice 12: a long time ago but there was reasons why we didn't so i i would i don't know if you need a

[1:35:04] Voice 12: motion but i think we should permit obviously what's there now i don't think that the number

[1:35:09] Voice 12: one option is is fair in all fairness um i don't think any of this was done maliciously or

[1:35:15] Voice 12: deliberately um i understand it was actually ministry of transportation through the subdivision

[1:35:20] Voice 12: process that made this error so um if you need a motion i would move that we permit the current

[1:35:26] Voice 12: number of dwellings and cottages including the new cottage but no further density

[1:35:33] Trustee Rogers: seconded

[1:35:34] Trustee Rogers: um any further discussion trustee maud okay so i'll call the vote on that uh and that's fine

[1:35:45] Trustee Rogers: uh one two trustee maud are you voting against or no in favor

[1:35:51] Trustee Rogers: yeah okay sorry i'll speak more

[1:35:55] Trustee Rogers: directly um uh so that passes now what that deals with one of the do you need any other direction on

[1:36:03] Trustee Rogers: the other property uh no

[1:36:05] Voice 11: there's there was only one option kind of put forward there so it's pretty

[1:36:10] Voice 11: uh straightforward this this this one there was no one yeah so if you're good with that

[1:36:15] Voice 12: did

[1:36:15] Trustee Rogers: you have something else no

[1:36:17] Voice 12: i just i just want to make sure we're going to go ahead with that

[1:36:19] Voice 12: with with the one on beachwood drive as well so the two two together i

[1:36:25] Trustee Rogers: think that's that's

[1:36:26] Trustee Rogers: the intention yes thank you okay so that we got a thumbs up and on the one and a thumbs up with

[1:36:33] Trustee Rogers: the specific direction on the other okay great

[1:36:37] Voice 11: okay so now um uh the definition related um

[1:36:44] Voice 11: options um suggestions um and so the first one here is the definition of patio so this one came

[1:36:51] Voice 11: up um related to the dbp application uh in 2020 um and that's where there was some discussion around

[1:37:02] Voice 11: around whether wooden platforms, patios could be excluded from the definition of structures, given that concrete and asphalt paving is allowed.

[1:37:17] Voice 11: So this, the, I think at the time, you know, staff had recommended not amending the bylaw to exclude these low level sort of standalone decks from structures, because it could cause problems related to the expansion of these structures beyond, you know,

[1:37:42] Voice 11: into you know into setbacks and um create you know challenges with neighbors etc um the other

[1:37:51] Voice 11: uh point that isn't brought into this staff report but something to also think about is um

[1:37:58] Voice 11: is the amount of of lot coverage because essentially if you're uh excluding them from

[1:38:05] Voice 11: structures then they they would be included in in overall lot coverage and and as we start to

[1:38:12] Voice 11: think more about groundwater vulnerability and supporting recharge as much as possible.

[1:38:21] Voice 11: Any kind of ground coverage is potentially limiting what sinks into the ground and replenishes

[1:38:33] Voice 11: groundwater. So that's another consideration in thinking about this. So I've sort of brought back

[1:38:40] Voice 11: what staff's um original suggestion was with respect to this was that in order to um to

[1:38:51] Voice 11: address these sort of patios we would have to have a definition of patio so uh a definition

[1:39:01] Voice 11: has been kind of identified there uh the definition that has been suggested is that

[1:39:07] Voice 11: that a patio is a horizontal developed area constructed

[1:39:11] Voice 11: directly on the ground, which can be attached

[1:39:14] Voice 11: or detached from a building.

[1:39:16] Voice 11: A patio may not exceed the height

[1:39:18] Voice 11: of 45 centimeters above natural grade

[1:39:21] Voice 11: and may not have walls, railings, or a roof.

[1:39:27] Voice 11: And then if the LTC wanted to add that,

[1:39:31] Voice 11: add patios to the existing regulations,

[1:39:38] Voice 11: in terms of excluding them from the definition of structure,

[1:39:48] Voice 11: then putting them in the same category as fences, et cetera,

[1:39:56] Voice 11: that can be within setbacks,

[1:39:59] Voice 11: then staff are recommending that there be a size limit

[1:40:04] Voice 11: on what a patio would be.

[1:40:07] Voice 11: so that's that's basically that's basically the summary of of uh of thinking there okay trustee

[1:40:19] Trustee Maude: mott okay um honestly in reading this i i i appreciate that uh we've gone with the definition

[1:40:27] Trustee Maude: that we've suggested earlier um the this the next section i'm really really really really

[1:40:34] Trustee Maude: uncomfortable with because a patio not exceeding an area of 10 square meters that's 100 square

[1:40:40] Trustee Maude: feet. If

[1:40:43] Trustee Maude: you know if we're in Oak Bay or Saanich on a third of an acre lot or something you've got

[1:40:49] Trustee Maude: a bigger patio outside of your house than 10 feet by 10 feet and on a rural community like that

[1:40:55] Trustee Maude: I'm exceptionally uncomfortable limiting the area of the patio especially when we roll back

[1:41:02] Trustee Maude: this concept that you can build a patio out of asphalt concrete pavers gravel any any type of

[1:41:12] Trustee Maude: material except for wood currently and to me wood is the most benign thing that we can do

[1:41:19] Trustee Maude: and the most friendly thing for water recharge is that if you pave something with asphalt concrete

[1:41:26] Trustee Maude: or pavers you're limiting the impregnation of water into the ground it's basically you're

[1:41:32] Trustee Maude: you're diverting it.

[1:41:33] Trustee Maude: Versus if it's made out of a traditional wood deck,

[1:41:37] Trustee Maude: that the water is still going to the ground.

[1:41:40] Trustee Maude: So I don't accept that excuse.

[1:41:43] Trustee Maude: So I would prefer that not exceeding

[1:41:48] Trustee Maude: an area of 10 meters square be removed,

[1:41:52] Trustee Maude: but also we previously had suggested

[1:41:56] Trustee Maude: that the patios would be permitted within the setbacks

[1:42:00] Trustee Maude: from the sea and from a watercourse.

[1:42:03] Trustee Maude: And again, because most people who are building a patio

[1:42:07] Trustee Maude: out in front of their house, if they're waterfront,

[1:42:10] Trustee Maude: they're into that setback with that patio.

[1:42:13] Trustee Maude: So again, they can build it out of concrete, asphalt,

[1:42:17] Trustee Maude: paving stones, any other material.

[1:42:18] Trustee Maude: They can go right to the top of the bank

[1:42:20] Trustee Maude: and we don't have a problem with it.

[1:42:22] Trustee Maude: But to build it out of wood,

[1:42:24] Trustee Maude: which I believe is more benign than any other material,

[1:42:27] Trustee Maude: material we're saying that we have a problem with that and I don't think we have a problem with that

[1:42:33] Trustee Maude: so I would like I would like to sort of go back to the previous definitions that had been

[1:42:39] Trustee Maude: circulated can

[1:42:41] Trustee Rogers: I just ask a question unless I'm misreading this is it is it not the fact that the

[1:42:48] Trustee Rogers: 10 square meters is about what's in in the setback not what's on the rest of the property but what's

[1:42:56] Trustee Rogers: in the setback is that not the way that reads that

[1:42:59] Voice 11: would be the full size of the patio says

[1:43:04] Trustee Rogers: no building blah blah blah except the fence a patio etc etc may be constructed reconstructed

[1:43:12] Trustee Rogers: or extended or located within the setback so yes is the intention of that is to is to say

[1:43:21] Trustee Rogers: you can never have a patio of more than 10 square meters or you can't have a patio of more than 10

[1:43:26] Trustee Rogers: square meters within the setback i just want to make sure i understand your language

[1:43:31] Voice 11: that you

[1:43:33] Voice 11: can't have it within the setback within

[1:43:35] Trustee Rogers: the setback but if you're outside the setback

[1:43:38] Trustee Rogers: that 10 square meters doesn't apply correct and do i understand the definition of patio now would

[1:43:51] Trustee Rogers: include pat paving stones or any other things as

[1:44:01] Voice 11: written there's no um so there currently isn't any

[1:44:05] Voice 11: Any indication of what material a patio would consist of?

[1:44:12] Voice 11: I mean, that could be added to the definition potentially.

[1:44:20] Trustee Rogers: I'm just trying to make sure we're all talking the same thing because I just want to make sure.

[1:44:24] Trustee Rogers: I'm not commenting on what Trustee Maude said.

[1:44:27] Trustee Rogers: I just want to say a patio is a horizontal developed area constructed directly on the ground,

[1:44:33] Trustee Rogers: which can be attached or detached from a building.

[1:44:35] Trustee Rogers: It may not exceed a maximum height of four.

[1:44:38] Trustee Rogers: So my reading of that would be a patio under that definition, not the current one, but the proposed definition would be any patio, whether it be out of paving stones, whether it be out of rock, whether it be out of wood, they would all fit within that definition.

[1:44:59] Trustee Rogers: and then that the only restriction on them,

[1:45:03] Trustee Rogers: I don't know what other restrictions are on them,

[1:45:05] Trustee Rogers: is that there can't be more than 10 square meters

[1:45:08] Trustee Rogers: within the setback.

[1:45:11] Trustee Rogers: That's the way I read that.

[1:45:12] Trustee Rogers: Now, as opposed to an absolute ban on them

[1:45:15] Trustee Rogers: or telling you you can't have them,

[1:45:17] Trustee Rogers: but they just relate to how big they are in the setback.

[1:45:21] Trustee Rogers: Anyway, Trustee Dodds, did you have some comments on this?

[1:45:24] Voice 12: Well, so I don't really see that we need to restrict

[1:45:28] Voice 12: to patio in the setback period, especially if it was a wooden patio, number one. It's entirely

[1:45:36] Voice 12: possible for someone to have a lot that's completely covered in cement or asphalt or

[1:45:40] Voice 12: whatever. And also within the setback, you can have umpteen water tanks in there. So in terms of

[1:45:48] Voice 12: the environment, we're already allowing utility sheds, wood sheds, all sorts of things in the

[1:45:54] Voice 12: setback so the fact that someone might want to have a wooden patio if we're limiting it so that

[1:45:59] Voice 12: it's not a high a deck then whether it's a patio or whether it's a water tank or whether it's a

[1:46:05] Voice 12: shed i i don't i don't think it really matters as to say we already are encroaching with structures

[1:46:10] Voice 12: in the setback as it is so the patio definition i think we can take that out of there and patio

[1:46:21] Voice 12: the maximum height assumes a patio

[1:46:25] Voice 12: that's a ground level patio too.

[1:46:27] Voice 12: And I'd rather have that than the asphalt

[1:46:28] Voice 12: or the cement or the paving stones.

[1:46:31] Voice 12: So I think that that will be,

[1:46:33] Voice 12: I think that that will work.

[1:46:35] Voice 12: For some of the properties we have,

[1:46:36] Voice 12: very definitely a need for more patio space.

[1:46:40] Voice 12: These are rural properties,

[1:46:43] Voice 12: sometimes with challenging landscapes around them.

[1:46:46] Voice 12: So I would just take the red section out.

[1:46:49] Voice 12: i

[1:46:51] Trustee Rogers: saw rpm kojima turn his camera on and did you have some things you wish to say

[1:46:57] Voice 3: um i think the ltc should yeah have a consider what is the what do you what is your objective

[1:47:03] Voice 3: here is it to allow wooden decks in the setback because that's what originally the issue kind of

[1:47:10] Voice 3: came up with that variance right about whether or not you want to allow wooden decks in in the

[1:47:15] Voice 3: setback if the issue is about paved areas and surface coverage you should be looking at your

[1:47:24] Voice 3: lot coverage and you want to include paved areas into lot the calculation of lot coverage if the

[1:47:32] Voice 3: concern is about water runoff and permeability and so on or impermeable surfaces should be

[1:47:37] Voice 3: include could be included in lot cover the calculation of lot coverage something like that

[1:47:42] Voice 3: And then the issue of what should be included or not included in the setback from the sea as well.

[1:47:50] Voice 3: Do you want decks all along the natural boundary of the sea and that seven and a half meters in the natural boundary of the sea?

[1:47:58] Voice 15: So it seems like there's a few things sort

[1:48:00] Voice 3: of interacting here in this discussion.

[1:48:08] Trustee Maude: Yeah, I think it's to answer the questions is, I think that we're more interested in enabling than disabling uses is the way that because of the way that things are you can you can do things with other construction materials, literally right up to the property line, and it's fine.

[1:48:31] Trustee Maude: but because it was made out of wood, it wasn't.

[1:48:33] Trustee Maude: So what we were trying to do was basically say,

[1:48:36] Trustee Maude: we don't have a problem if it's made out of wood.

[1:48:40] Trustee Maude: And that's within all setbacks.

[1:48:43] Trustee Maude: And I thought that we were fairly clear

[1:48:45] Trustee Maude: on our original discussion a couple of years ago.

[1:48:48] Trustee Maude: And certainly at no point did we talk about limiting size.

[1:48:54] Trustee Maude: So I think that my personal direction,

[1:48:58] Trustee Maude: I don't know if trustee dodge that can occur is is that we go back to what was originally suggested

[1:49:04] Trustee Maude: that that we proceed um with the with the definitions that we had previously talked about

[1:49:11] Trustee Maude: so the not exceeding an area of 10 meters squared um be removed and that they are permitted within

[1:49:18] Trustee Maude: the setbacks from water courses from the sea I certainly wouldn't

[1:49:26] Voice 3: recommend including it within

[1:49:27] Voice 3: setbacks from water courses or the sea because you think about it you could have a lot of waterfront

[1:49:31] Voice 3: lot and it's entirely a

[1:49:34] Trustee Maude: patio but with all due respect currently you can you can pour a concrete

[1:49:41] Trustee Maude: slab right to the top of the bank currently you can pave ashwell to top of the bank currently

[1:49:46] Trustee Maude: you can put paving stones right at the top of the bank so you know it's this is no more offensive

[1:49:53] Trustee Maude: is because we're saying no railings we're saying no this is just a flat benign structure

[1:49:58] Trustee Maude: that basically cannot be seen so you know if we're if we it's just i think that this is something

[1:50:06] Trustee Maude: we want to enable and it's not an issue

[1:50:09] Trustee Rogers: or or you do you really think that's that you're i mean or

[1:50:15] Trustee Rogers: is what you really want is not to have all those other things go right to the to the setback with

[1:50:20] Trustee Rogers: the sea well

[1:50:21] Trustee Maude: those those other things exist right now and i don't hear a lot of things exist right

[1:50:25] Trustee Maude: going

[1:50:26] Voice 12: back to the you know decks at the boundary of the sea i mean the majority none of most of

[1:50:31] Voice 12: our properties are not flat so as long as you're keeping the height of this patio as low as it is

[1:50:36] Voice 12: for the average person their sea frontage is like this they they won't be able to build

[1:50:42] Voice 12: a wooden patio at the front of the sea without a great deal of difficulty

[1:50:47] Voice 12: quality

[1:50:48] Trustee Rogers: you'd be amazed what people build

[1:50:51] Voice 12: well we and we allow stairs so i'm kind of like i you

[1:50:55] Voice 12: know i there's there's a huge lots of stairs everywhere that are taking up all kinds of the

[1:51:01] Voice 12: foreshore so i think that that's a different conversation in terms of you know how how best

[1:51:05] Voice 12: should we protect the foreshore is a different conversation than the patios well you found

[1:51:12] Trustee Rogers: because we're about the uh

[1:51:16] Voice 11: rogers weekend

[1:51:17] Trustee Rogers: yeah i know i know i know i

[1:51:19] Voice 11: know we actually have on our

[1:51:21] Trustee Rogers: agenda the um the shoreline protection model bylaw report coming to us and you guys both sit on the

[1:51:28] Trustee Rogers: rpc um and i'm going to guess that it doesn't say we should allow people to build patios right out

[1:51:36] Trustee Rogers: out to the high water mark.

[1:51:44] Voice 7: Did you hear any of that?

[1:51:46] Voice 7: We

[1:51:46] Trustee Maude: heard it, but I think as Tusky Dodd said,

[1:51:50] Trustee Maude: is that that sort of takes it to the extreme

[1:51:52] Trustee Maude: because nobody has flat land

[1:51:54] Trustee Maude: that goes out to the high water mark.

[1:51:57] Trustee Maude: As we have high banks, it's just that within the setback,

[1:52:02] Trustee Maude: it's because you look at the definite patio,

[1:52:04] Trustee Maude: it can't be about 45 centimeters.

[1:52:07] Trustee Maude: So it can't be out on a pole, it can't be anything.

[1:52:10] Trustee Maude: thing and

[1:52:13] Voice 12: then if that is a concern can we not modify this to say except when the setback is in

[1:52:18] Voice 12: at the sea yeah

[1:52:21] Voice 15: that's that's what i would suggest okay

[1:52:22] Voice 12: so let's do that let's exclude

[1:52:25] Voice 12: patios in the setback from the sea but

[1:52:29] Trustee Maude: i to me i have a problem with that well

[1:52:32] Voice 12: i yeah i don't but

[1:52:33] Voice 12: it'll come back in a form so let's modify or add that so that's how we'd like to proceed

[1:52:38] Voice 12: seat is to eliminate patio not exceeding an area of 10 meters and to not permit wooden patios in

[1:52:46] Voice 12: the any patios within the setback to the seat

[1:52:49] Trustee Maude: as i say i have a problem with that because a lot of

[1:52:52] Trustee Maude: homes are built to the setback so you having a patio out in front of your home um that's normal

[1:52:59] Trustee Maude: and so i i just i don't

[1:53:02] Voice 12: well not not into the setback unless you've got a variance so

[1:53:06] Voice 12: so this would this right now would enable everyone to have patios right to the foreshore

[1:53:13] Trustee Maude: if it's built out of a painting stone concrete blah blah blah it's totally permitted

[1:53:18] Trustee Rogers: so can i

[1:53:20] Trustee Rogers: just ask a question and this is something i think because i just because i get confused what is the

[1:53:25] Trustee Rogers: setback on main island from the 25

[1:53:27] Voice 12: feet and

[1:53:29] Trustee Rogers: it's seven and a half meters

[1:53:31] Voice 12: yes and our waterfront is

[1:53:33] Voice 12: is almost 100% already developed.

[1:53:36] Voice 12: You will find very few, probably I could count them,

[1:53:41] Voice 12: waterfront lots that are not already built on.

[1:53:43] Voice 12: So way too late to be doing too much there

[1:53:48] Voice 12: other than education.

[1:53:53] Trustee Rogers: Yes, Planner Chadwick, I saw your hand up there

[1:53:55] Trustee Rogers: while they were-

[1:53:56] Voice 11: Yeah, I was just gonna just pick up on a point

[1:53:58] Voice 11: that Trustee Dodds made and that is,

[1:54:01] Voice 11: is if you're to include that patios

[1:54:05] Voice 11: are prohibited to be in the setback from the C,

[1:54:09] Voice 11: there would always be the option

[1:54:12] Voice 11: for property owners to apply

[1:54:14] Voice 11: for a development variance permit.

[1:54:16] Voice 11: And so then the decision can be made on a site-by-place basis.

[1:54:20] Voice 12: So do you need a motion to make that adjustment there

[1:54:24] Voice 12: for the patio discussion?

[1:54:27] Voice 12: And then eventually we can debate it

[1:54:29] Voice 12: when it comes to to the actual zone okay so i i move that we uh remove the patio not exceeding

[1:54:37] Voice 12: an area of 10 meters squared and that we add in that that patios are not permitted within wooden

[1:54:43] Voice 12: patios are not permitted and actually we can't control cement um what wouldn't patios not be

[1:54:50] Voice 12: permitted within the setback from the sea because as you say you can't apply for variance which most

[1:54:56] Voice 12: people have done i

[1:55:00] Trustee Rogers: mean i'll second that for discussion but it doesn't that actually make it

[1:55:04] Trustee Rogers: even more restrictive because right now you could put a patio up to 10 square meters and

[1:55:10] Trustee Rogers: but you're saying no patios well

[1:55:13] Voice 12: i because i i see the patio this concept which came from the

[1:55:18] Voice 12: the variance we looked at on wooddale drive and it makes sense on some properties it doesn't

[1:55:23] Voice 12: the conversation that started this to me doesn't make the same sense for a lot of front properties

[1:55:28] Voice 12: which i say majority vast majority 99 of our 400 waterfront lots are already fully developed

[1:55:36] Voice 12: so this is more for small lots that people have tried to put tiny homes and smaller structures on

[1:55:43] Voice 12: it gives them some leeway okay if

[1:55:51] Voice 12: there was a way to prevent any you know the way to prevent

[1:55:53] Voice 12: from paving and cementing into the setback that would be great you

[1:55:58] Voice 3: could add that as well yeah

[1:56:00] Voice 3: you could but that's

[1:56:02] Voice 15: another for the yeah you can consider it as part of this or as part of the

[1:56:06] Voice 15: future discussion to

[1:56:08] Voice 12: look at in the future but what this what the the patio concept in the setbacks

[1:56:12] Voice 12: was to deal with first off a specific it's a specific application on a small lot inland and

[1:56:21] Voice 12: isn't something i think everyone's going to rush out to do

[1:56:23] Trustee Rogers: so can i just i just want to make sure

[1:56:27] Trustee Rogers: i know what what motion pat has because we've been talking about a lot of things and partly we've been

[1:56:34] Trustee Rogers: talking about the size of patios but we're also talking about size of patios in the setback and

[1:56:39] Trustee Rogers: whether there can have patios at all on the setback so what's the motion that you're gonna

[1:56:46] Voice 9: whistle um to remove the air remove a patio not exceeding an area of 10 meters square and that

[1:56:56] Voice 9: wooden patios are not permitted within setback to the sea is

[1:57:01] Trustee Rogers: that the intention of your motion

[1:57:03] Trustee Rogers: trustee dodds okay

[1:57:04] Voice 3: no it's it's just to remove not exceeding an area of 10 square meters right

[1:57:09] Voice 3: it's you want to include patio a patio in there because it's exempting it from the setback

[1:57:17] Voice 12: my intent was that patios not be allowed in the setback any any setback

[1:57:25] Voice 12: any no setback to the sea

[1:57:28] Voice 15: right

[1:57:29] Voice 3: so um so a patio would be permitted in setbacks except setback from the sea yes right

[1:57:38] Voice 6: okay

[1:57:41] Trustee Rogers: and i and i didn't hear trustee maud did you want to speak to this i know you don't agree with

[1:57:45] Trustee Rogers: this necessarily

[1:57:46] Trustee Maude: i i don't agree with them sorry

[1:57:48] Trustee Rogers: and i guess we'll have that debate about i mean

[1:57:52] Trustee Rogers: right now we'll we'll um i i mean that's the motion it's been seconded and i guess this is

[1:57:58] Trustee Rogers: is just direction as to the drafting of the of the bylaw is that the idea and then we can amend it

[1:58:06] Trustee Rogers: as trustee dodd said we can debate and amend it we can hear from the public we can see what kind

[1:58:11] Trustee Rogers: of an impact it has see what other tweaks it has um anyway as long as it's clear to the planner

[1:58:18] Trustee Rogers: what it is where the direction from this motion would be is it clear to the planner what the

[1:58:23] Trustee Rogers: direction from this motion would be yeah

[1:58:25] Voice 11: yeah i'm understanding that what what is wanted is that

[1:58:29] Voice 11: that there's no restriction on size into the setback,

[1:58:31] Voice 11: but in all setbacks, excluding the setback from the sea,

[1:58:36] Voice 11: so they would be excluded from the setback to the sea.

[1:58:40] Voice 9: Correct.

[1:58:42] Voice 9: Should I be including the word

[1:58:45] Voice 9: that wooden patios are not permitted

[1:58:47] Voice 9: or just that patios are not permitted

[1:58:51] Voice 9: in the setback to the sea?

[1:58:54] Voice 7: Okay.

[1:58:56] Trustee Rogers: What was the answer, Trustee Dunn?

[1:58:58] Trustee Rogers: you said wooden in your motion

[1:59:00] Voice 12: wooden okay

[1:59:03] Trustee Rogers: all right well listen i think i think

[1:59:06] Trustee Rogers: this is going to be a challenging one because i know trustee maude has a particular

[1:59:12] Trustee Rogers: view about about uh you know patios etc and and that's fair uh and it reacted to a particular

[1:59:19] Trustee Rogers: application that seemed to lead to an incongruity um and that's what this is attempting to address

[1:59:26] Trustee Rogers: and but I'm going to call the vote on this if that's okay unless you wish to say anything

[1:59:32] Trustee Rogers: further trustee Maude okay I'll call the vote all in favor so we have two

[1:59:37] Voice 7: and

[1:59:38] Trustee Rogers: trustee Maude do you

[1:59:39] Trustee Rogers: want to are you going to vote against yes okay so we'll record his vote as in the con to the

[1:59:45] Trustee Rogers: contrary let's move on to definition of secondary suite yeah

[1:59:54] Voice 11: so this one is it's fairly

[1:59:56] Voice 11: straightforward basically uh stuff we're we're looking

[2:00:00] Voice 11: looking at draft policies related to flexible housing,

[2:00:04] Voice 11: there was a bit of a challenge with respect

[2:00:07] Voice 11: to how secondary suites are currently defined

[2:00:10] Voice 11: because they're defined as dwelling units.

[2:00:15] Voice 11: So when we speak about dwelling units

[2:00:17] Voice 11: and only allowing one additional dwelling unit

[2:00:21] Voice 11: as it refers to a smaller home,

[2:00:25] Voice 11: um only allowing an additional dwelling unit to the primary dwelling um it gets confusing if we

[2:00:33] Voice 11: if if um secondary suites are also um defined as dwelling units and becomes limiting then um to um

[2:00:41] Voice 11: to only allowing uh uh a dwelling uh either a secondary suite or uh an additional dwelling so

[2:00:52] Voice 11: So by changing the definition of secondary suite from dwelling unit to residential unit,

[2:01:04] Voice 11: we overcome that challenge.

[2:01:09] Voice 11: So therefore, if we are looking at a property that is allowed to have a secondary suite

[2:01:16] Voice 11: currently. As we've discussed with the flexible housing project, we want to be able to allow

[2:01:24] Voice 11: the potential for an additional independent dwelling in addition to the primary and the

[2:01:32] Voice 11: secondary suite. So by changing the definition of secondary suite, the word dwelling unit in

[2:01:40] Voice 11: the definition of secondary suite to residential unit, we are essentially looking at that primary

[2:01:45] Voice 11: dwelling um as with the secondary suite as one uh dwelling unit in its entirety and then whatever

[2:01:54] Voice 11: additional units would be the additional dwelling unit on the property um so that's the suggestion

[2:02:01] Voice 11: is is to just change that um that that word to again um allow for what we're what we've been

[2:02:09] Voice 11: talking about with flexible housing.

[2:02:13] Trustee Rogers: Questions from trustees? Nothing? Okay I think you got a

[2:02:19] Trustee Rogers: thumbs up on this.

[2:02:20] Voice 11: Easy one. No election signs may not be quite as easy. I know trustee Maude

[2:02:28] Voice 11: provided some additional information by way of email just previous to the meeting that I can

[2:02:35] Voice 11: can I can probably also put up here I can find it um so with election signs uh it's come up a few

[2:02:45] Voice 11: times I understand over the the course of the few years past few years and there is interest in um

[2:02:50] Voice 11: um in restrict restrictions on on signs um uh and really it uh staff staff are

[2:03:07] Voice 11: there's no particular suggested option here. Like I said I understand Trustee Maude did provide

[2:03:16] Voice 11: an option and maybe that's the route we need to go is to discuss what Trustee Maude had proposed.

[2:03:32] Trustee Maude: Yeah it's the reason I was just suggesting go back to the initial suggestion was the Vancouver

[2:03:39] Trustee Maude: sign regulation actually seemed to be pretty complicated

[2:03:42] Voice 6: versus

[2:03:43] Trustee Maude: what I was suggesting was

[2:03:46] Trustee Maude: a very simple just clearly saying that election signs would be regulated and that they'd be

[2:03:52] Trustee Maude: restricted to private property so it's because the way it currently is right now with election

[2:04:00] Trustee Maude: signs there are no regulations like as I think I said a couple of years ago I could put up a

[2:04:06] Trustee Maude: a two-acre jumbotron on my property saying,

[2:04:10] Trustee Maude: elect Dan, and that's fine.

[2:04:14] Trustee Maude: I

[2:04:14] Trustee Rogers: want to be clear, I'm not running on Main Island.

[2:04:17] Trustee Maude: No, but Jay, you never know, Dan.

[2:04:21] Trustee Maude: You can run wherever you want.

[2:04:22] Trustee Maude: This is a good place.

[2:04:23] Trustee Rogers: I know you can.

[2:04:23] Trustee Rogers: You can run wherever you want, but I'm not running on Main Island.

[2:04:26] Trustee Maude: But the thing is, literally,

[2:04:30] Trustee Maude: we exempted election science from any regulation,

[2:04:33] Trustee Maude: which I think was a fool's game.

[2:04:35] Trustee Maude: And so all I was suggesting of doing

[2:04:37] Trustee Maude: is just basically wrapping it into the bylaw

[2:04:39] Trustee Maude: to the existing regulations

[2:04:41] Trustee Maude: and just say they're permitted,

[2:04:43] Trustee Maude: but just during election time

[2:04:45] Trustee Maude: and as per the other parts of the bylaw.

[2:04:50] Trustee Maude: And I just thought it was much simpler

[2:04:52] Trustee Maude: than the suggested wordage from Vancouver.

[2:04:56] Voice 11: Yeah, as I mentioned,

[2:04:58] Voice 11: there was just sort of an example of other,

[2:05:02] Voice 11: that's just an example,

[2:05:03] Voice 11: but certainly what I can do

[2:05:04] Voice 11: is i could come back with uh um with a proposed with proposed language um that reflects uh um

[2:05:12] Voice 11: sort of more along the line of what what what you've just expressed uh trustee mud see that

[2:05:18] Trustee Maude: wasn't hard at all was

[2:05:18] Trustee Rogers: it well i haven't heard from trustee bodja

[2:05:22] Voice 12: exactly no i i think it's nice

[2:05:26] Voice 12: i think i quite agree with the wording provided by trustee mod and we have had issues in the past

[2:05:32] Voice 12: where we had one humongous sign from a fellow over at Saanich way and and it didn't get removed for

[2:05:38] Voice 12: the longest time so at least this way you can phone whatever their office and say hey you know

[2:05:43] Voice 12: we have rules take it away and we have had cases where signs have sat here for a long time

[2:05:50] Voice 12: so it's a good move

[2:05:51] Trustee Rogers: okay well you seem to getting a thought of them do you need a motion that you

[2:05:56] Trustee Rogers: you want us to go ahead with a few mods language?

[2:06:01] Trustee Rogers: I guess you could probably.

[2:06:02] Voice 11: Yeah, it seems like we've been going in that direction

[2:06:05] Voice 11: with this project, talking through this project.

[2:06:08] Voice 11: So we can just put the motion on the table.

[2:06:10] Voice 11: I guess there would have been a couple of options.

[2:06:12] Voice 11: One would be to just list them all in a single motion,

[2:06:14] Voice 11: but as we're going separate motions, I would say, yeah,

[2:06:17] Voice 11: let's just put the motion on the table.

[2:06:19] Voice 11: So we capture it and then move forward from there.

[2:06:24] Trustee Maude: Well, how would you like it worded?

[2:06:25] Trustee Maude: Um,

[2:06:26] Voice 11: I think for staff to, um, return with a, uh, proposed, uh, uh, proposed, um,

[2:06:36] Voice 11: amendment to, uh, the sign, uh, the sign, the regulations related to election signs,

[2:06:45] Voice 11: signs um based on um based on uh um on a trustee proposal just the ltc's uh suggested language i

[2:06:58] Voice 11: think we'll

[2:06:59] Trustee Maude: do it have you got something close enough you

[2:07:07] Voice 12: suggest yes okay so

[2:07:09] Trustee Maude: i would move that

[2:07:10] Trustee Maude: motion uh

[2:07:14] Trustee Rogers: seconded i don't have anything further to say about that so if not i'll call a question

[2:07:20] Trustee Rogers: all in favor okay thanks very much so it seems to be if we go back there are three recommended

[2:07:32] Trustee Rogers: motions and my my reading of them would be that one and well we haven't talked about two but

[2:07:40] Trustee Rogers: maybe one is incorporates all the further directions that we've already made so

[2:07:46] Trustee Rogers: um does someone want to make that motion um

[2:07:53] Voice 12: okay i can move that now which okay number one

[2:08:00] Trustee Rogers: yeah

[2:08:00] Voice 12: yeah that's the move that the main island local trust committee requests staff to prepare

[2:08:04] Voice 12: draft bylaw amendments in accordance with the staff report dated february 28 22 um with with

[2:08:11] Voice 12: changes that have been made and any further direction oh it's there so the ed staff report

[2:08:16] Voice 12: dated and any future direction from the lcc has been provided at the meeting and should be

[2:08:22] Voice 12: incorporated okay

[2:08:24] Trustee Rogers: that's been moved they're a seconder okay so uh do we need to talk about

[2:08:31] Trustee Rogers: that particular motion any further if not i'll call the vote all in favor so that passes

[2:08:36] Trustee Rogers: unanimously now we had a recommendation regarding motion number two from the staff but we didn't

[2:08:41] Trustee Rogers: talk about it um any any discussion from trustees

[2:08:46] Voice 6: no

[2:08:48] Trustee Rogers: i think well

[2:08:50] Trustee Maude: i i was just curious as to the

[2:08:52] Trustee Maude: the complexity of the discussions with First Nations. I understand Saterna, but their OCP

[2:09:03] Trustee Maude: amended in rather quickly and was just wondering the reasoning for the suggestion of a longer

[2:09:10] Trustee Maude: timeline. I think this is sort of a priority of something we'd like to accomplish. Literally,

[2:09:17] Trustee Maude: i literally culturally i don't understand because i would have thought the the wording would would

[2:09:24] Trustee Maude: go to to relevant first nations and we would get a thumbs up or a thumbs down and i just didn't

[2:09:31] Trustee Maude: understand why it would take so long to do what i think is something simple about something important

[2:09:38] Trustee Maude: you

[2:09:39] Trustee Rogers: want to discuss that again founder chadwick uh

[2:09:42] Voice 11: yeah so so this is so what i understand um from

[2:09:45] Voice 11: from Lisa is that the process that went forward

[2:09:51] Voice 11: with Saturna was not the ideal process.

[2:09:56] Voice 11: And I think, and also North or South Pender

[2:10:01] Voice 11: has done a similar process and Lisa is suggesting

[2:10:08] Voice 11: that she would like those processes that move forward

[2:10:11] Voice 11: from here to actually be much more engaged. In the other cases, basically, something was written

[2:10:22] Voice 11: and proposed to the nations for comment, and comment wasn't necessarily received by all the

[2:10:33] Voice 11: interested nations. She feels like by developing a relationship ahead of time, that there's,

[2:10:39] Voice 11: it sort of um it supports the intention um of of the acknowledgement in a in a better way

[2:10:48] Voice 11: um so she would like to see a a larger like more fulsome process um move forward um

[2:10:59] Voice 11: but i i guess there would be um i mean trustees would have the opportunity to make a decision of

[2:11:07] Voice 11: one whether they want to uh follow uh that sort of larger more engaged process or or or move forward

[2:11:17] Voice 11: with a a simpler one that um wouldn't necessarily be in keeping with what has been recommended by

[2:11:23] Voice 11: the um by lisa wilcox go

[2:11:30] Trustee Maude: ahead trustee mon yeah i just i just i i think it's the the wording is

[2:11:36] Trustee Maude: it's very important. The issue is very important. The issue is very timely. And I think what needs

[2:11:45] Trustee Maude: to happen is it needs to work for the First Nations. And if they're indicating that they

[2:11:53] Trustee Maude: need a fulsome discussion, certainly I would encourage and move that forward. But if we

[2:12:01] Trustee Maude: we haven't heard from First Nations of the needs that that is the need in fact it's coming from

[2:12:06] Trustee Maude: inside of our organization I I think that it's more important that we hear that from the First

[2:12:11] Trustee Maude: Nations and and because that's where the wording in the respect is supposed to be and and you know

[2:12:20] Trustee Maude: I I would hate to to to sort of be suggesting the First Nations that we're now going to get

[2:12:25] Trustee Maude: involved in a more intensive process if that's not what they're expecting or are they i i think that

[2:12:33] Trustee Maude: people are expecting actions um and this is something i personally like to move forward

[2:12:38] Trustee Maude: as soon as possible but i want to do i've been saying that as i want the due respect and the

[2:12:46] Trustee Maude: proper due process done which is something i don't understand so i i don't know maybe we need to hear

[2:12:52] Trustee Maude: hear more. Maybe Trustee Dodds has other thoughts.

[2:12:59] Voice 12: I think we're going to do a job that we need to

[2:13:02] Voice 12: take the time and effort and do it really well. And so that's what I'm hearing from Lisa that

[2:13:07] Voice 12: the example from some of the other islands is that yes, they did it, but they probably should

[2:13:12] Voice 12: have taken more time and done a better job of a consultation process. And so all this is saying

[2:13:18] Voice 12: is that we basically are going to make it a more a more fulsome conversation by putting it out as

[2:13:25] Voice 12: a separate project so i'm i'm ready to move the motion i agree with what's been suggested to us

[2:13:32] Voice 12: and i move that the main island local trust committee remove the first nation's acknowledgement

[2:13:36] Voice 12: from the ocp amendments and add it to a top priority list as a separate and very important

[2:13:42] Voice 12: written project yeah

[2:13:45] Trustee Rogers: that's been seconded uh do you need to speak rpm kojima or did i saw you come

[2:13:50] Trustee Rogers: on no

[2:13:51] Voice 15: that's uh trustee dodds basically said what i was going to say okay

[2:13:55] Trustee Rogers: perfect and i i i don't

[2:13:58] Trustee Rogers: have much to i would have also said something similar that i think it's important and it's

[2:14:03] Trustee Rogers: not just about the outcome it's the process so and it's important that we understand and we're

[2:14:10] Trustee Rogers: We're hearing more and more from First Nations that they want, within their capacity, of course,

[2:14:15] Trustee Rogers: that they want to be engaged in the development of things, not just referred matters after they're already completed.

[2:14:23] Trustee Rogers: Okay, so there's a motion. Does anybody else wish to speak to this?

[2:14:28] Trustee Rogers: I do

[2:14:29] Voice 12: want to mention at some point, you know, the Agricultural Society, the hall I sit in,

[2:14:35] Voice 12: And they have worked quite closely with our Sarlat neighbors.

[2:14:39] Voice 12: And so I think somehow it also needs to be maybe some work, some community involvement in the process as well.

[2:14:49] Voice 12: Because I think that they would be very keen.

[2:14:50] Voice 12: So between our museum, there's been a huge amount of relationship building with Sarlat right now.

[2:14:56] Trustee Rogers: Excellent. Great to hear.

[2:14:59] Trustee Rogers: Flannery Chadwick, I was going to call the vote.

[2:15:02] Trustee Rogers: Oh

[2:15:02] Voice 11: yeah, no, it's good.

[2:15:03] Voice 11: Yeah.

[2:15:03] Trustee Rogers: Okay, so call the vote all in favor.

[2:15:06] Trustee Rogers: So that passes unanimously.

[2:15:08] Trustee Rogers: Thank you very much.

[2:15:10] Trustee Rogers: I didn't get the sense that you wanted to pass number three,

[2:15:16] Trustee Rogers: motion suggested motion number three.

[2:15:18] Trustee Rogers: So is there any other motions that either the planner

[2:15:24] Trustee Rogers: requires or anybody wishes to make related to this project?

[2:15:28] Trustee Rogers: Nothing from the trustees.

[2:15:30] Trustee Rogers: You got all you need planner Chadwick.

[2:15:32] Trustee Rogers: Thank you very much for your work on this.

[2:15:33] Trustee Rogers: um i think this is no deadlines but i think this is quite doable in this term it's nice to see a

[2:15:40] Trustee Rogers: project that we have four or five weeks that we've got with you guys thanks very much we're

[2:15:49] Trustee Rogers: gonna take a brief break uh we'll come back at three

[2:15:59] Voice 11: sorry trustee rogers uh we can't hear you so i'm

[2:16:03] Trustee Rogers: gonna take a brief break

[2:16:04] Trustee Rogers: and we'll break until let's say 3 30 and we'll carry on with the flexible housing staff report

[2:16:14] Trustee Rogers: and carry on through

[2:16:17] Voice 7: that thanks very much just break for a few minutes

[2:16:21] Voice 7: dan

[2:25:27] Voice 11: are you seeing uh the staff report um on your screen yeah okay i

[2:25:34] Trustee Rogers: certainly am okay great

[2:26:56] Voice 7: I'm going to suggest where everybody

[2:26:58] Trustee Rogers: appears to be here.

[2:26:59] Trustee Rogers: Is Pat back in place?

[2:27:04] Trustee Rogers: She's back.

[2:27:06] Voice 12: Yes, she's here.

[2:27:08] Voice 12: We're drinking coffee.

[2:27:09] Voice 12: Sorry.

[2:27:09] Voice 12: No, that's okay.

[2:27:10] Trustee Rogers: It's cold here.

[2:27:11] Trustee Rogers: It's okay.

[2:27:11] Trustee Rogers: I just wanted to make sure I'm a minute early.

[2:27:14] Trustee Rogers: So I think we'll start.

[2:27:16] Trustee Rogers: And I see that we've been joined by freshwater specialist William Shilba.

[2:27:27] Trustee Rogers: He's the Orange Trust Freshwater Specialist, been with us for, geez, gotta be four, almost

[2:27:33] Trustee Rogers: four years.

[2:27:33] Trustee Rogers: Five years?

[2:27:34] Trustee Rogers: Wow.

[2:27:35] Trustee Rogers: Wow.

[2:27:35] Trustee Rogers: He's been with us for five years.

[2:27:37] Trustee Rogers: Anyway, I think he's here as part of the presentations team related to the next item on our agenda,

[2:27:45] Trustee Rogers: which is the flexible housing options.

[2:27:48] Trustee Rogers: This is the other project on our top projects list.

[2:27:54] Trustee Rogers: we've been working on it for at least three years so over to you planner Chadwick

[2:28:01] Trustee Rogers: thank

[2:28:03] Voice 11: you chair Rogers so yeah I'm quite excited to share this report because it's

[2:28:16] Voice 11: in the so the previous request to staff was to look at expanding the flexible housing projects

[2:28:24] Voice 11: into areas that had been identified that are, sorry, the direction for staff was to explore

[2:28:34] Voice 11: some other areas to expand the flexible housing project. And some areas had been identified,

[2:28:40] Voice 11: the Beechwood Drive area, for example, there were some criteria that LTC had sort of identified

[2:28:50] Voice 11: if i previously too um looking at smaller lots looking at areas uh that were not not threatened

[2:28:58] Voice 11: with respect to groundwater was one of the the items that staff was looking at um areas outside

[2:29:05] Voice 11: of um water service areas because um of the potential uh because that would that would

[2:29:11] Voice 11: involve some process to connect with all water service areas and some of the water service areas

[2:29:17] Voice 11: that had been engaged in some of the previous community information meetings had expressed

[2:29:22] Voice 11: some concern around the potential addition of density. I guess just for those that might be

[2:29:30] Voice 11: watching who aren't familiar with the project, this project is about looking at the ability to

[2:29:37] Voice 11: provide the option for property owners to put an additional, or in some cases on larger lots,

[2:29:47] Voice 11: a couple of additional smaller dwellings

[2:29:49] Voice 11: within a maximum square footage.

[2:29:52] Voice 11: The draft bylaws have been presented to the LTC

[2:29:58] Voice 11: that have identified.

[2:30:00] Voice 11: a potential a maximum square footage and how the and and what could be applied in in um in each

[2:30:09] Voice 11: different sort of size of lot um so staff had uh so there had been some interest on the part of

[2:30:18] Voice 11: the ltc to look at other options um looking potential connecting with the crd to discuss

[2:30:25] Voice 11: us if they would be interested in expanding in this pilot expanding to areas uh in the wooddale

[2:30:33] Voice 11: area that are um within the surfside estates water service area which is a crd um and also

[2:30:40] Voice 11: staff have been receiving phone calls from property owners that are learning a little bit

[2:30:45] Voice 11: more about the project and are interested we're interested in whether their property could be

[2:30:51] Voice 11: be included in the pilot.

[2:30:52] Voice 11: So this actually moves staff to look at the question

[2:30:58] Voice 11: of where this housing could be expanded

[2:31:03] Voice 11: using like a much more detailed analysis

[2:31:05] Voice 11: than was previously used and basically identifying

[2:31:11] Voice 11: a list of criteria to evaluate different options of areas.

[2:31:17] Voice 11: So, and this involved looking at some of the recent groundwater mapping as well. So, there are two categories of criteria. One, so one that I identified as benefits criteria.

[2:31:36] Voice 11: criteria so not being in a water service area that's key because that's one of the key interests

[2:31:42] Voice 11: of moving being able to move this project um forward um within this term um the lot size was

[2:31:50] Voice 11: something that trustees had identified previously as an interest and had originally been focused on

[2:31:57] Voice 11: lots um under five acres uh in in settlement residential uh zone but there had been some

[2:32:05] Voice 11: discussion about expanding that to other smaller lots in other areas um and then also when uh

[2:32:12] Voice 11: looking at the maps and potential areas uh there are some subdivisions where um there are smaller

[2:32:21] Voice 11: are lots and there are a few that are larger than five acre lots so staff also looked at the

[2:32:27] Voice 11: potential of those areas where you have five acre lots and the size of the lots can expand up to

[2:32:33] Voice 11: about 10 acres so that's also sort of evaluated based on the one of the criteria potential uptake

[2:32:45] Voice 11: was something that was looked at now this particular criteria is a little more difficult

[2:32:49] Voice 11: to define. All that staff were able to do objectively in this case was look at vacant

[2:32:57] Voice 11: lots in these different areas and consider that you know where the lots are vacant that

[2:33:04] Voice 11: potentially leads to increases the potential for this kind of an approach. However staff

[2:33:11] Voice 11: recognize that there are other considerations with respect to potential uptake and that can

[2:33:16] Voice 11: can include the fact that um on some of these properties there could be older buildings that

[2:33:20] Voice 11: you know maybe are not being used and maybe removed for example um um there could be smaller

[2:33:26] Voice 11: already existing smaller um dwellings uh so the opportunity to uh to take advantage of this type of

[2:33:35] Voice 11: um a maximum a distributed maximum for area could could exist so um that criteria can be looked at

[2:33:43] Voice 11: you know potentially shift depending on on um trustees uh input and also the observations of

[2:33:51] Voice 11: um of local residents um one of the key things and uh another criteria that uh

[2:33:59] Voice 11: was used in terms of a benefit was looking at the different air different areas and their um

[2:34:05] Voice 11: how close they were to amenity.

[2:34:07] Voice 11: So in evaluating this, staff looked at how far

[2:34:14] Voice 11: the particular areas were in terms of walkability.

[2:34:19] Voice 11: So areas that were within access to like two areas

[2:34:25] Voice 11: of amenities, these being shopping,

[2:34:29] Voice 11: the Miners Bay shopping area,

[2:34:30] Voice 11: the school community center, health care, and Fernhild Center, if they were within sort of 15-20

[2:34:38] Voice 11: minutes of a walk by foot, then they got a higher rating and obviously the lower rating for

[2:34:47] Voice 11: whether they were, you know, further to walk. And I think this is key in terms of thinking

[2:34:54] Voice 11: about affordability, because essentially, if you're providing opportunity for people to live

[2:34:58] Voice 11: more affordable being being uh being able to be uh in a place where they're not uh car dependent

[2:35:05] Voice 11: um can tremendously reduce the the cost of living and so for impacts criteria this is where um

[2:35:13] Voice 11: we really dug in on on some of the mapping work and this is where um uh william was particularly

[2:35:20] Voice 11: helpful um and it was an opportunity to look at some of the more the recent groundwater

[2:35:27] Voice 11: water um uh the the recent groundwater work as well as some of the other work that has been done

[2:35:36] Voice 11: around um saltwater intrusion potential and so um and i'll show you the maps um after i just go

[2:35:44] Voice 11: through the the criteria here um we did look at saltwater intrusion uh thinking that if you are

[2:35:50] Voice 11: going to add add more people to anywhere you really don't want them to be in places where

[2:35:54] Voice 11: where they have the potential to have salty wells.

[2:35:59] Voice 11: We looked at impact on groundwater availability.

[2:36:02] Voice 11: So this is the work that was done by GWW Solutions.

[2:36:06] Voice 11: And what we were looking,

[2:36:10] Voice 11: so the maps that he'd previously had to look at,

[2:36:13] Voice 11: those had reflected potential use,

[2:36:17] Voice 11: but these maps that we're looking at

[2:36:20] Voice 11: that were finalized at the end of October

[2:36:23] Voice 11: and have been and the reports that have been posted to our website um they're they we're

[2:36:29] Voice 11: they're looking specifically at um the avail availability assessments so the actual it's

[2:36:36] Voice 11: based on actual measures of um of water use both um during the the driest driest periods so they're

[2:36:44] Voice 11: looking at dry years and and during normal uh normal use periods so that's how these maps are

[2:36:51] Voice 11: are what they're reflecting.

[2:36:56] Voice 11: And I'll show you just really quickly here.

[2:37:06] Voice 11: This is sort of the summary of the data

[2:37:11] Voice 11: that shows you during the normal periods of precipitation

[2:37:20] Voice 11: precipitation um that you you know you're looking at a scenario that is uh you know slightly better

[2:37:27] Voice 11: than during a critical time and the the sort of red areas are are considered to be um uh you're

[2:37:36] Voice 11: potentially vulnerable those aquifers particularly during um during uh the uh the drier times um

[2:37:46] Voice 11: I don't know, William, if you want to add anything to that at this point, or I'll just continue.

[2:37:54] Voice 8: You can continue.

[2:37:55] Voice 8: Yeah, it just shows that with respect to how much water is being used in comparison to recharge, that there's two scenarios here.

[2:38:08] Voice 8: The one on the left is normal conditions or the normal that has been over the last 20 years.

[2:38:16] Voice 8: and um the the one on the right is looking at the driest periods that have happened

[2:38:23] Voice 8: in the last 20 years so there's still um like kind of a third map of accelerated climate change

[2:38:31] Voice 8: as well as build-out potential which is not great on there's not a lot of build-out on

[2:38:36] Voice 8: maine but um yeah this is looking at um existing so so the one on the right is not just a future

[2:38:45] Voice 8: sure day case this was the stress of aquifers during drought like in 2015.

[2:38:52] Voice 11: Thanks William oh

[2:38:54] Voice 11: oh I'm back here here we go back to my report so um yeah so that's been really helpful and so in

[2:39:04] Voice 11: this case what we've done is basically ruled out the areas that um that are in that red area or

[2:39:11] Voice 11: or considered to be particularly vulnerable.

[2:39:15] Voice 11: And then the other data that we looked at,

[2:39:20] Voice 11: we looked at mapping that is able to tell us

[2:39:25] Voice 11: the potential impact of increased sewage.

[2:39:27] Voice 11: So this looks at a number of different factors

[2:39:30] Voice 11: and these factors, so it's referred to as drastic,

[2:39:35] Voice 11: which refers to each sort of component looked at.

[2:39:38] Voice 11: And these different factors include sort of the distance to the aquifer, soil, movement of water, and a number of different things that would influence sort of the mingling of sewage with water.

[2:39:56] Voice 11: and so

[2:39:56] Voice 8: i'm going to quickly jump in here to avoid mass confusion um that's not the right title

[2:40:03] Voice 8: potential impact of increased sewage because what drastic is it's it is the um intrinsic

[2:40:11] Voice 8: vulnerability of the land to um of surface contamination including septic um to leach

[2:40:20] Voice 8: into aquifers. So it's not particularly discussing sewage. It's the intrinsic vulnerability.

[2:40:32] Voice 8: So there's several vulnerabilities of groundwater. One is the vulnerability of overuse and that

[2:40:37] Voice 8: is related to the recharge and that's the work that GW Solutions has done. There's the

[2:40:42] Voice 8: risk of saltwater intrusion, which is a vulnerability that has its work that's been done by Simon

[2:40:49] Voice 8: Fraser University as well as there's new work done by the province in that respect and then Jurassic

[2:40:57] Voice 8: was also done by Simon Fraser University in concert with the province and what it's looking

[2:41:03] Voice 8: at is places to avoid putting industrial processes, gravel pits and can lead to understanding

[2:41:16] Voice 8: understanding the impact of densely populated septic fields, so that's where DRASTIC comes from.

[2:41:25] Voice 8: Thanks

[2:41:27] Voice 11: William. So this shows you just a glimpse at how the ratings kind of came out when I put the different values in the table related to those different aspects.

[2:41:43] Voice 11: And I can just show you. So in your package, you did have the evaluation criteria chart.

[2:41:54] Voice 11: And so I just went through each potential area.

[2:42:00] Voice 11: And I basically if the areas were high saltwater intrusion,

[2:42:07] Voice 11: I didn't include them because it just does not make sense.

[2:42:12] Voice 11: So that's why there are a couple of areas that potentially could have been included, but this did not make sense.

[2:42:17] Voice 11: So this the criteria table, which is in the staff report, identifies how how each one of those were evaluated.

[2:42:27] Voice 11: And then the evaluation map here. This is how it all this is.

[2:42:32] Voice 11: This is sort of what informed mostly the impacts criteria based on the mapping.

[2:42:37] Voice 11: So you can see on the map here, I have the black, the sort of dark gray, those are the water service areas.

[2:42:47] Voice 11: So those are the areas that we said we're not including straight off.

[2:42:52] Voice 11: And then the other gray here, these are the areas that are vulnerable groundwater regions during dry times.

[2:43:05] Voice 11: and so staff are suggesting that we not include these areas because they are identified to be

[2:43:13] Voice 11: vulnerable and then you can see the vacant lots that's the areas that are hashed here so that

[2:43:24] Voice 11: that contributed to the evaluation of potential and then when you look at your five acre

[2:43:35] Voice 11: of under five acre lots you can see there are um under five acre lots that are sort of part of

[2:43:43] Voice 11: areas that do contain larger um lots and so you know the thinking is well if you're you're letting

[2:43:50] Voice 11: some of those smaller ones then why not their neighbors kind of think so um when you look at um

[2:43:56] Voice 11: five to ten acre lots you can see um that that does kind of open up a few more possibilities

[2:44:03] Voice 11: And it does then also account for like full chunks of area.

[2:44:12] Voice 11: Here's the aquifer vulnerability saltwater.

[2:44:17] Voice 11: The saltwater intrusion mapping, you can see it's mostly along the coast.

[2:44:21] Voice 11: So this area over here was was not included at all.

[2:44:25] Voice 11: This area here was not included at all because of the high saltwater intrusion potential in anywhere that there's red.

[2:44:32] Voice 11: and you can put the the drastics which gives us this other perspective of you know how things

[2:44:40] Voice 11: move through the soil and water and this is what it starts to look like so the red areas again we

[2:44:48] Voice 11: we're looking at them being rated the most the the the those the red areas basically reduce the

[2:45:02] Voice 11: the number or the rating, and then where there isn't any,

[2:45:08] Voice 11: we're looking at sort of more positive rating.

[2:45:11] Voice 11: So I can put all those on and then you can see

[2:45:14] Voice 11: kind of all the different things that were looked at.

[2:45:19] Voice 11: And then that's how I then arrived at the potentials,

[2:45:28] Voice 11: looking at what the potential of each was

[2:45:30] Voice 11: as in terms of that evaluation.

[2:45:34] Voice 11: So you can see the red areas here.

[2:45:38] Voice 11: These are areas that had very, very high saltwater intrusion

[2:45:43] Voice 11: in addition to other elements that brought their rating down,

[2:45:47] Voice 11: one of them being the distance from amenities.

[2:45:52] Voice 11: And then moving up from there, these areas

[2:45:56] Voice 11: are seen as sort of medium optimal and then the most optimal being the ones that that rate is

[2:46:04] Voice 11: rated the highest so you know if I go back to my chart you can kind of see what those ratings look

[2:46:09] Voice 11: like and again you know have a look at the evaluations if you want to look in in the into

[2:46:13] Voice 11: the details so basically at this point staff are recommendation are recommending that the

[2:46:21] Voice 11: the flexible housing project be expanded to the areas that are most optimal.

[2:46:28] Voice 11: And of course there would be option of the LTC to expand it further beyond that.

[2:46:35] Voice 11: And also the other recommendation is that this information be brought back to the community

[2:46:43] Voice 11: because we have had quite fulsome engagement on this.

[2:46:47] Voice 11: And so this would be an opportunity to engage the community once again to look at those areas that the pilot project could apply to.

[2:47:00] Voice 11: So I'm open to questions.

[2:47:07] Trustee Rogers: Thank you for that. Yeah, Trustee Dodds.

[2:47:12] Voice 12: One question I have, and this is great and makes sense to me most, but I want to add a few little bits to one of your motions.

[2:47:23] Voice 12: but we we have tied this also to rainwater collection and i guess the thing i have was

[2:47:31] Voice 12: if if somebody doesn't want to use groundwater if they only want to use rainwater um can they

[2:47:37] Voice 12: get a building permit with only rainwater i believe they can and so we talk a lot about

[2:47:42] Voice 12: groundwater and it looks very worrisome overall and we know where the areas on the island and

[2:47:48] Voice 12: the water districts have trouble we know where the salt water intrusion is um so within this we we

[2:47:54] Voice 12: have focused on groundwater a lot but i'm just i feel that we're missing a report on the potential

[2:48:00] Voice 12: for rainwater collection um i'll go back very quickly the main inn where there was absolutely

[2:48:06] Voice 12: you know hissy fit over the main inn which in fact was down zoned but that has a well there

[2:48:12] Voice 12: that everyone in the neighborhood swore that they wouldn't be able to sustain the 18 cottages that

[2:48:17] Voice 12: they have there to my knowledge of course they have sustained their their water supply supplementing

[2:48:24] Voice 12: it with about a 50,000 gallon rainwater tank and recycling their gray water none of which is

[2:48:29] Voice 12: inexpensive but it's an example of an area where the the island swore that they would not be able

[2:48:35] Voice 12: to manage and yet somehow they are with 18 units that technically are housing units flexible mini

[2:48:41] Voice 12: homes. So I kind of wish, think we're still missing a piece of information tied into how

[2:48:48] Voice 12: people can better manage their water use wherever it comes from. So say we focus on groundwater,

[2:48:54] Voice 12: lots of good information, but we are kind of overlooking the potential for rainwater management

[2:49:00] Voice 12: too, if that makes any sense.

[2:49:03] Voice 11: Yeah, I think that's a, I know William has thought about this a lot,

[2:49:09] Voice 11: So I'll defer that question to William.

[2:49:13] Voice 8: Thanks and I'm glad I didn't message you anything embarrassing because you're showing your chat on Zoom.

[2:49:21] Voice 8: So he might just want to show the presentation. There you go. Nice.

[2:49:27] Voice 8: I have thought a lot about this.

[2:49:30] Voice 8: Yeah, it is. I believe it's possible to get a building permit with rainwater harvesting.

[2:49:37] Voice 8: interesting. And we would really need to take a deeper dive into how that would relate to

[2:49:47] Voice 8: this particular project. Since the like, I don't have the analysis on that. Especially

[2:49:57] Voice 8: because how it lands with the land use by law and enabling a unique case like this.

[2:50:04] Voice 8: For development in a groundwater vulnerable area, there still can be potential impacts in increasing the density intensity within that area, even if the groundwater is not being used.

[2:50:24] Voice 8: So if there's an area that, say, is really densely populated, and if there's going to be increased septic load or land development, that that can have potential impact to the groundwater resources that are already there.

[2:50:40] Voice 8: so strictly following um the island's just policy statement 4.4.2 it says that density intensity

[2:50:48] Voice 8: will not be increased in areas of known water quality quantity or quality issues and so by that

[2:50:57] Voice 8: direct read if if we have identified areas of highly vulnerable staff are are cautious or not

[2:51:06] Voice 8: supportive of increasing density intensity in that area um however for rainwater harvesting i know

[2:51:13] Voice 8: that salt spring islands land use bylaw has written in rainwater harvesting for

[2:51:19] Voice 8: seasonal cottage development and it has been prohibitive in an uptake um for for that because

[2:51:30] Voice 8: Because the way that bylaw was written is that it was, you could only use rainwater harvesting, and that proved to be cost prohibitive to the people that wanted to do it, because rainwater harvesting is quite expensive, much more expensive than if you have a viable groundwater source.

[2:51:51] Voice 8: So I'll just leave it at that for now.

[2:51:54] Voice 12: and thank you i think that basically i just i felt like it was sort of called the elephant

[2:51:59] Voice 12: in the room or the non-conversation we're having but it all makes sense to me i know it's expensive

[2:52:04] Voice 12: to do rainwater and yes you don't want to intensify development by any means and then

[2:52:09] Voice 12: the flex housing in my opinion is absolutely not going to intensify development um to the state

[2:52:15] Voice 12: like for instance what we have at the main island resort thank you thank

[2:52:21] Trustee Rogers: you and it because we go

[2:52:23] Trustee Rogers: back to beginnings of this project. In fact, it's intended to replace large development,

[2:52:32] Trustee Rogers: which might have a certain footprint, et cetera, with a number of smaller developments,

[2:52:38] Trustee Rogers: to allow for perhaps more people, but similar or even smaller footprints.

[2:52:47] Trustee Rogers: That's the whole idea of this whole thing, as I have always understood it, and make it a more

[2:52:53] Trustee Rogers: affordable so and use up anyway okay uh trustee maud you have questions comments no questions

[2:53:02] Trustee Rogers: well um that's very um i i can see that this really got your juices going uh planner chadwick

[2:53:11] Trustee Rogers: you you like doing this and it's quite impressive analysis um i won't i won't i won't say that i

[2:53:20] Trustee Rogers: I've gone through it, followed your footsteps

[2:53:23] Trustee Rogers: all the way through it, although I've read it

[2:53:24] Trustee Rogers: and understand it and see your recommendations.

[2:53:30] Trustee Rogers: So what do you want to do, trustees?

[2:53:33] Trustee Rogers: We're out of, yeah, Trustee Dodds.

[2:53:35] Voice 12: Well, I'm ready for the motion.

[2:53:37] Voice 12: And so what I'm going to suggest is that

[2:53:40] Voice 12: the very first motion, I'll read it,

[2:53:42] Voice 12: that the Main Island Local Trust Committee request staff

[2:53:45] Voice 12: to expand the flexible housing pilot project

[2:53:48] Voice 12: to include the areas identified in the staff report to be most optimal but to also include

[2:53:54] Voice 12: the medium optimal area along fern hill road so you'll see that little section that carries on up

[2:54:01] Voice 12: fern hill road to the east um that is it's it's not according to the water studies it's not

[2:54:08] Voice 12: perfect but it is medium optimal the rationale there is that that's there's quite a few lots

[2:54:14] Voice 12: in that area um of course it's in a good corridor in terms of where the services are and personally

[2:54:21] Voice 12: i think we all have to be realistic the uptake in this whole program um we have no way of knowing

[2:54:29] Voice 12: and i how much uptake we're actually going to get a lot of these properties identified

[2:54:34] Voice 12: are already developed and not likely to have new development added but i do think i know all those

[2:54:40] Voice 12: properties and i do think if you know one or two or any of those properties are able to take

[2:54:46] Voice 12: advantage of this then i think i think that's a good thing and i don't think it's going to hurt

[2:54:50] Voice 12: the aquifers and i don't think they're going to deplete our groundwater either so that's my motion

[2:54:56] Voice 12: and i'm not proposing that we include any of the other medium optimals in the gallagher bay area at

[2:55:01] Voice 12: this time so

[2:55:03] Trustee Rogers: i see planner chadwick's got a question and i'll check and make sure pat's got

[2:55:07] Trustee Rogers: got the motion in a moment, but Flannery Chadwick.

[2:55:10] Voice 11: Yeah, it was just, we can refer to that area

[2:55:13] Voice 11: as Fern Hill too.

[2:55:15] Voice 11: Oh, okay, thank you.

[2:55:18] Trustee Rogers: So that's what I was going to ask.

[2:55:20] Trustee Rogers: So is that, is

[2:55:22] Voice 6: that the area that you,

[2:55:23] Trustee Rogers: yeah, that's number four, right, on the map.

[2:55:27] Voice 7: Okay,

[2:55:28] Voice 12: Fern Hill, Fern Hill area two.

[2:55:31] Voice 12: So my motion is for Fern Hill area two.

[2:55:35] Trustee Rogers: Okay, so I think we have the motion would be

[2:55:49] Voice 7: That

[2:55:49] Trustee Rogers: the Maine-Isle Local Trust Committee requests staff to expand the Flexible Housing Pilot Project to include the areas identified in the staff report to be most optimal and also include the area known as Fern Hill 2.

[2:56:06] Voice 12: Thank you.

[2:56:07] Trustee Rogers: Is that what you're proposing?

[2:56:09] Voice 12: Yes.

[2:56:10] Trustee Rogers: Okay.

[2:56:12] Trustee Rogers: That's seconded by Trustee Maud.

[2:56:14] Trustee Rogers: So we've got a motion on the table.

[2:56:15] Trustee Rogers: Discussion?

[2:56:16] Trustee Rogers: Anything else you'd like to add, Trustee Dodds,

[2:56:18] Trustee Rogers: to your motion?

[2:56:19] Trustee Maude: Trustee

[2:56:20] Trustee Rogers: Maude, do you wish to speak to the motion?

[2:56:22] Trustee Maude: The only thing

[2:56:23] Trustee Maude: I would ask is with the Fernhill 2 area,

[2:56:27] Trustee Maude: that incorporates some properties such as the school,

[2:56:31] Trustee Maude: the highways yard, industrial sites and such,

[2:56:34] Trustee Maude: are they also incorporated into this or are they excluded?

[2:56:38] Trustee Maude: Or is this, I'm just asking you, Narissa sort of,

[2:56:41] Trustee Maude: is the orange color just sort of blazed over those properties

[2:56:44] Trustee Maude: or are they included in this project?

[2:56:46] Voice 11: um it should be only residential so the mapping is just reflecting the the general

[2:56:51] Voice 11: area but um it'll only

[2:56:53] Voice 10: apply to the residential areas okay

[2:56:56] Trustee Rogers: thank you just remind me if i could

[2:57:00] Trustee Rogers: before we go to the discussion remind me where were the other areas that we had already identified

[2:57:09] Voice 11: um the areas that had um previously been suggested were uh so it was this area here along um

[2:57:17] Voice 11: between

[2:57:18] Trustee Rogers: that's what I thought yeah

[2:57:19] Voice 11: and and that was because on our original maps that had been

[2:57:23] Voice 11: uh green we at that point we were really just looking at um the groundwater criteria and that's

[2:57:29] Voice 11: a you know a a good place for groundwater and also it's elevated so there's salt water intrusion

[2:57:36] Voice 11: isn't it isn't an issue um but uh but we hadn't considered the other um the other elements at that

[2:57:42] Voice 11: So,

[2:57:44] Trustee Rogers: so do, do I understand the intent of the motion then is that that area would not be proposed as part of this project any longer.

[2:57:53] Trustee Rogers: We would just go with the green and number four.

[2:57:56] Voice 12: That's my motion. Yes. And the reason

[2:57:58] Voice 12: why is because those properties along Beachwood Drive are south facing very expensive properties with already very expensive homes, not likely to be interested in flex housing.

[2:58:10] Voice 12: see thank you maybe that's a judgment call but i've been to them all and i doubt it very much

[2:58:15] Voice 12: that there would be any uptake there okay i

[2:58:18] Trustee Rogers: saw william shilva put his hand up did you have

[2:58:20] Trustee Rogers: something you wanted to answer before the motion no

[2:58:23] Voice 8: uh through the chair i'm not sure if you want

[2:58:25] Voice 8: to allow this i would like to ask the trustees a question because i've asked it of planner chadwick

[2:58:31] Voice 8: and i still don't understand um why um is the ltc only looking at small properties and not larger

[2:58:38] Voice 8: ones for for this type

[2:58:40] Voice 8: of housing well

[2:58:41] Voice 12: i think realistically because the assumption from the

[2:58:44] Voice 12: beginning was about affordability and my original concept was that multiple people could afford to

[2:58:50] Voice 12: buy a small piece of property and have multiple dwellings of a smaller size the bigger the property

[2:58:56] Voice 12: you get the more expensive it is so that if somebody can afford and somebody does buy a large

[2:59:02] Voice 12: piece of acreage they're not as likely to have the uptake i would say and the majority of our

[2:59:09] Voice 12: properties on main island a huge majority are small lots under five acres we have very few

[2:59:14] Voice 12: properties that are over that size and going back to that if you think about it realistically we

[2:59:21] Voice 12: probably should do as much as we can to not have a lot of development on the very few large

[2:59:26] Voice 12: large properties that we already that we have uh

[2:59:30] Voice 8: yeah thank you for that and through the chair I I

[2:59:33] Voice 8: I'm I'm encouraged by this analysis um from the perspective of mitigating groundwater risk to

[2:59:41] Voice 8: groundwater and groundwater vulnerability uh I think the work that planner Chadwick has done

[2:59:47] Voice 8: in concert with my advice is that I think we really narrow down on a few lots and and number

[2:59:53] Voice 8: Number four there, Fern Hill 2, that is showing that there's a

[3:00:00] Voice 8: like I guess a higher stress level with respect to groundwater availability however in that area

[3:00:07] Voice 8: there's a significant amount of potential agricultural demand which kind of drives the

[3:00:13] Voice 8: the the groundwater budgets in the methodology that we have so I would agree with including

[3:00:21] Voice 8: that into the analysis and I think that it's great because that center part of the island is

[3:00:27] Voice 8: obviously at low risk for saltwater intrusion there there might be an issue with the amount

[3:00:36] Voice 8: of well density in the area if we did a well density map of this area that would be the hot

[3:00:41] Voice 8: spot because there's so many wells side by side but i i imagine that the uptake is going to be

[3:00:46] Voice 8: spotty and it same thing with secondary suites i'm not sure how much it really increases the density

[3:00:54] Voice 8: So yeah, thanks chair.

[3:00:57] Trustee Rogers: Yeah, and I'll just say the other thing is I understand

[3:00:59] Trustee Rogers: this is of course, this is the pilot project.

[3:01:02] Trustee Rogers: And if it was really successful with lots of uptake

[3:01:05] Trustee Rogers: and we were getting some big properties

[3:01:07] Trustee Rogers: that wanted to be part of it into the future,

[3:01:09] Trustee Rogers: that would be the intention we've proved out

[3:01:11] Trustee Rogers: whether it works or not.

[3:01:13] Trustee Rogers: And therefore, that would be the way to go.

[3:01:16] Trustee Rogers: But anyway, anything further from the trustees?

[3:01:19] Trustee Rogers: If not, I'll call the vote.

[3:01:20] Trustee Rogers: Then I'll call the vote all in favor.

[3:01:22] Trustee Rogers: Thank you very much.

[3:01:23] Trustee Rogers: there's a second motion suggested by staff here um yeah go ahead

[3:01:28] Trustee Rogers: that

[3:01:29] Voice 12: the main local trust committee

[3:01:30] Voice 12: request staff to organize a community information meeting to discuss the areas identified for the

[3:01:37] Voice 12: flexible housing pilot project and

[3:01:41] Trustee Rogers: there's a seconder for that uh and is there any further

[3:01:46] Trustee Rogers: discussion from either of the trustees

[3:01:48] Voice 12: no i just want to note that most of those properties are

[3:01:52] Voice 12: are already developed and so however i think individual property owners maybe should get

[3:01:58] Voice 12: some sort of an information package um some people may be upset by it i i have no idea but

[3:02:06] Voice 12: that whole corridor of the main island in general is already pretty much at build out so anything

[3:02:14] Trustee Rogers: yes planner chadwick yeah

[3:02:16] Voice 11: i just wanted to add that um um like through this process um when you

[3:02:20] Voice 11: are ready to do the groundwater your project it's essentially um half done now so really like jump

[3:02:28] Voice 10: started uh that process okay

[3:02:33] Trustee Rogers: um do you have any either the trustees have been put emotions just

[3:02:37] Trustee Rogers: on the table on second is there any but trustees have any indication of how are you content with

[3:02:43] Trustee Rogers: doing this i am in a local trust committee meeting or do you want something else

[3:02:50] Trustee Rogers: no you're i saw a nod you're

[3:02:52] Voice 12: both yeah it should be in a regular meeting um just a regular trust

[3:02:56] Voice 12: meeting hopefully an in-person one though yes yes okay

[3:03:01] Trustee Rogers: well okay i just thought i should give

[3:03:04] Trustee Rogers: that direction because some some islands like it outside of the regular trust committee or

[3:03:08] Trustee Rogers: weekends or whatever but i'll call the vote all in favor uh that passes unanimously thank you very

[3:03:13] Trustee Rogers: much uh planner chadwick do you need any further direction related to oh i see patricia todd's

[3:03:19] Trustee Rogers: trigger did you have something you wanted to ask no

[3:03:23] Trustee Rogers: no okay um thank you very much uh

[3:03:27] Trustee Rogers: william shield up for joining us appreciate you as always uh there's nothing else from planner

[3:03:34] Trustee Rogers: chadwick related to this or the trustees we'll move on to the main island local trust committee

[3:03:40] Trustee Rogers: mini fees bylaw which is starting at the 138 package and over here i see uh

[3:03:51] Trustee Rogers: burned his camera on yep i'll

[3:03:54] Voice 3: i'll uh i'll just briefly uh summarize this is the new fees bylaw

[3:03:58] Voice 3: the uh trust council endorsed the model fee bylaw i think it was june of last year this originally

[3:04:05] Voice 3: originally came to the LTC in September and you passed a resolution asking staff to bring back

[3:04:10] Voice 3: um uh main island local trust committee fee bylaw based on the model fee bylaw

[3:04:15] Voice 3: and uh this is it it would be bylaw 185 and replace your current fees bylaw um because it's

[3:04:24] Voice 3: an administrative bylaw you can give it three readings and send it to executive committee all

[3:04:29] Voice 3: all in one meeting trustee

[3:04:32] Trustee Rogers: both

[3:04:34] Voice 12: dave and i are on the committee so we're quite familiar with this

[3:04:37] Voice 12: i move

[3:04:38] Voice 12: that we refer on the uh proposed new fee bylaw to our apc it's

[3:04:47] Trustee Rogers: the emotion and it's been

[3:04:48] Trustee Rogers: seconded um the only the only thing i'll say about that i'm i i'm happy to have the apc way on this

[3:04:57] Trustee Rogers: I guess I'll just let you know that our budget

[3:05:01] Trustee Rogers: for next year is predicated on most local trust committees

[3:05:07] Trustee Rogers: doing some uptake on this.

[3:05:08] Trustee Rogers: Although we do have a meeting

[3:05:10] Trustee Rogers: before the end of the fiscal year.

[3:05:12] Trustee Rogers: So if they can get on it, they can get back to us.

[3:05:15] Voice 12: Yeah.

[3:05:15] Trustee Rogers: And

[3:05:16] Voice 12: we're interested in getting the information

[3:05:18] Voice 12: out to the public, which is through the APC.

[3:05:21] Voice 12: That's the way of filtering it out

[3:05:23] Voice 12: rather than a decision-making group.

[3:05:25] Voice 12: I think they need to look at it,

[3:05:27] Voice 12: give us their input on it so the

[3:05:29] Voice 12: word is out there because some people will be quite shocked

[3:05:34] Voice 12: overall i can live with the increases that are here um but i say i want to sort of dampen down

[3:05:42] Voice 12: the fire as much as i can was

[3:05:44] Voice 15: there a specific question you want to do i

[3:05:46] Voice 12: just would just like

[3:05:47] Voice 12: input on whether they think that the because it's huge increase in some cases so um whether they

[3:05:53] Voice 12: think that the uh you know the proposed increase in fees is reasonable um you know they for the um

[3:06:01] Voice 12: like for the rezoning a major rezoning 7 800 um but really it's more to get to get a conversation

[3:06:10] Voice 12: happening and we don't get a lot of we don't get a lot of those kind of of rezoning proposals

[3:06:20] Voice 12: proposals anyways is to refer it to them for general information and discussion is that fair

[3:06:30] Voice 12: enough well

[3:06:32] Trustee Rogers: see what the rpm thinks about that yeah

[3:06:34] Voice 15: it always just just so generally it always

[3:06:36] Voice 15: helps with the apc to give give them

[3:06:38] Voice 3: a specific question or give them some

[3:06:42] Voice 3: direction otherwise

[3:06:43] Voice 3: they can sort of wander around

[3:06:45] Voice 12: you know but we'll be there to guide them yes of course

[3:06:49] Trustee Rogers: yeah and they

[3:06:49] Trustee Rogers: And my recollection is they don't have anything else on their plate right now, do they?

[3:06:53] Voice 12: No, no.

[3:06:54] Voice 12: And we have two of them in our meeting right now.

[3:06:56] Voice 12: And I just think that it's a way for us to share how we got to this point with some of

[3:07:01] Voice 12: the community.

[3:07:03] Voice 12: Got it.

[3:07:03] Trustee Rogers: And I'll just say to them, then, if they can get it back to us relatively quickly with

[3:07:08] Trustee Rogers: their feedback, because there is some sense of trying to get these amendments through

[3:07:16] Trustee Rogers: because part of our budget is predicated on.

[3:07:19] Trustee Rogers: And I agree, some local trust committees

[3:07:22] Trustee Rogers: have sort of taken a bit of a slow approach.

[3:07:26] Trustee Rogers: Some have adopted it just the way it is.

[3:07:29] Trustee Rogers: And so there's been a myriad of approach

[3:07:31] Trustee Rogers: or a variety of approaches to it.

[3:07:34] Trustee Rogers: Anyway, there's a motion on the table.

[3:07:35] Trustee Rogers: Do either of you wish to say anything further?

[3:07:37] Trustee Rogers: I have nothing for this.

[3:07:38] Voice 7: Okay, call

[3:07:39] Trustee Rogers: the vote, all in favor.

[3:07:45] Trustee Rogers: I don't think there's anything more to do on that then then we'll just keep going through the next

[3:07:52] Voice 6: item

[3:07:55] Trustee Rogers: on the agenda I know I keep fading away when I turn away the next item on the agenda is the work program I don't I don't think there's anything we're not going to add anything new at this point we have two projects that are going unless either the trustees thinks differently and we'll just receive that for information

[3:08:15] Trustee Rogers: is there any either that or adding a new project i don't think we're going to do that at this point

[3:08:20] Trustee Rogers: uh so we'll just accept that uh the applications report from um uh uh the february 22nd 2022 does

[3:08:31] Trustee Rogers: anybody have any questions oh yes uh planner chadwick

[3:08:33] Voice 11: just a quick comment on the on the

[3:08:37] Voice 11: projects uh list there and just say that the groundwater sustainability projects on uh

[3:08:41] Voice 11: galliano and north pender are moving forward very well and that maine is going to be in a great

[3:08:46] Voice 11: position to to benefit from that work so yeah

[3:08:50] Trustee Rogers: we haven't um i know you did a report out to north

[3:08:54] Trustee Rogers: pender and you're coming to galliano next week yeah so we'll see what where that goes

[3:08:59] Voice 7: we'll be

[3:09:01] Trustee Rogers: be nice to you okay anything on the applications from the trustees no no we have a short

[3:09:22] Trustee Rogers: there's nothing there because our expenses are still pretty two dollars and fifty i still want

[3:09:29] Trustee Rogers: Do you want to know what the $2 and 98 cents was for?

[3:09:38] Trustee Rogers: Any resolutions or anything?

[3:09:45] Trustee Rogers: Now we're at the reports section of the agenda,

[3:09:49] Trustee Rogers: the chairs and the trustee report.

[3:09:53] Trustee Rogers: Let me just say for those that may be watching,

[3:09:56] Trustee Rogers: I know we only have three people left on the webinar,

[3:09:59] Trustee Rogers: but there may be people watching live

[3:10:01] Trustee Rogers: and we may have people watching the recording.

[3:10:04] Trustee Rogers: this is an extremely busy time in the trust.

[3:10:10] Trustee Rogers: I've never, I'm sure Janine's got,

[3:10:12] Trustee Rogers: she's got more years of experience than I do,

[3:10:15] Trustee Rogers: but I don't, I certainly haven't seen

[3:10:16] Trustee Rogers: anything quite like this.

[3:10:18] Trustee Rogers: We have, just so you're aware about 10 days ago,

[3:10:23] Trustee Rogers: we released the governance review report.

[3:10:27] Trustee Rogers: It went out with a press release.

[3:10:29] Trustee Rogers: It's attached to our trust council package,

[3:10:32] Trustee Rogers: package which is now on the website so it's out there for anybody to read that's the end of a

[3:10:39] Trustee Rogers: 15-month process where we had a review of both planning and operational governance issues and

[3:10:45] Trustee Rogers: the recommended series of recommendations are there it's coming to trust council on the

[3:10:53] Trustee Rogers: Tuesday afternoon we've set the whole afternoon aside to discuss to have a presentation and

[3:10:59] Trustee Rogers: discuss that report. So if you're interested, you can watch it then. Just so you know,

[3:11:05] Trustee Rogers: Trust Council is in person in Nanaimo, but will also be broadcast live. I think the numbers right

[3:11:13] Trustee Rogers: now are something like 19 trustees are planning on being there and six or seven are not, but I

[3:11:21] Trustee Rogers: may have my numbers out by one or two. Anyway, it's in Nanaimo. Anyway, you'll get that. The

[3:11:28] Trustee Rogers: The other part of the Trust Council is that on the Tuesday evening, we have, I believe, seven delegations or maybe six, no, it's seven.

[3:11:39] Trustee Rogers: And then our public comment period following and if you're virtual, you'll be able to join and comment, if you will.

[3:11:49] Trustee Rogers: It will probably be short commentary, but it'll be there.

[3:11:52] Trustee Rogers: the other piece that's out there of course is we have our budget going and there's been lots of

[3:11:58] Trustee Rogers: public commentary around our current budget the finance the financial planning committee has

[3:12:05] Trustee Rogers: recommended the budget that's currently before the trust council and it will be on the agenda

[3:12:10] Trustee Rogers: for Wednesday afternoon and the other thing that's going on is as of last week

[3:12:20] Trustee Rogers: and for the next two months we have our trust policy statement public engagement process going

[3:12:27] Trustee Rogers: on it just kicked off last week you'll be we'll be getting notified I don't know the dates anymore

[3:12:34] Trustee Rogers: more than anybody else does as to when they're coming to main island they're trying to working

[3:12:41] Trustee Rogers: very hard to get dates to come out to the islands there'll be a couple of more than well more than a

[3:12:47] Trustee Rogers: couple of virtual engagement processes. Starting with tomorrow night, there is tomorrow evening

[3:12:55] Trustee Rogers: from 6 to 8.30, if I got my times right. Correct me if I got it wrong, but there's a

[3:13:05] Trustee Rogers: presentation and question and answer session around the trust policy statement

[3:13:11] Trustee Rogers: with the consultant that has been retained. So that's the beginning of that, plus there's

[3:13:17] Trustee Rogers: a survey that's live on if you just google islands 2050 2050 you'll they'll take you to all of the

[3:13:27] Trustee Rogers: information related to the survey that's out there the the various events that are coming and of

[3:13:33] Trustee Rogers: course there'll be lots of publicity around when they specifically intend to engage with

[3:13:39] Trustee Rogers: main island related to this process so that's all going on all at the same time plus our press

[3:13:45] Trustee Rogers: council um uh going ahead next week and i could go on about other things but that's what's happening

[3:13:53] Trustee Rogers: and i'll just give you that report um and i'll turn it over to the trustees who which of you

[3:13:59] Trustee Rogers: wish to speak trustee dodds i

[3:14:03] Voice 12: just want to mention that facebook has a lot of stuff about the islands

[3:14:08] Voice 12: trust a lot of stuff about the policy statement a lot of stuff about the budget a lot of stuff

[3:14:14] Voice 12: about the governance and i just want to apologize for the what i would say some of the ignorance

[3:14:19] Voice 12: level and some of the nastiness and towards our staff um i hesitate of course i'm not going to

[3:14:27] Voice 12: respond on facebook to some of these comments um i am we are blessed there's not a lot of them

[3:14:33] Voice 12: coming from main island people but there is a huge amount of misinformation and bitterness and

[3:14:42] Voice 12: And, you know, it's really quite, it's been quite overwhelming, the amount that's going on there.

[3:14:46] Voice 12: Now, on the other side, I can understand why people are confused.

[3:14:50] Voice 12: You know, they're angry about the policy statement, and they've sort of blended that into the budget stuff without completely understanding the processes are going on.

[3:15:00] Voice 12: And I think for anybody who wants to give input, whether it's to the budget or to the policy statement, it's a complicated process.

[3:15:07] Voice 12: It's not simple, black and white.

[3:15:09] Voice 12: I think Dave and I, because we had two public meetings with our people, they feel sort of

[3:15:13] Voice 12: comfortable that he and I are at least representing them and know what's going on.

[3:15:18] Voice 12: But I do want to apologize.

[3:15:19] Voice 12: I think our staff, hopefully, aren't reading any of this stuff.

[3:15:23] Voice 12: And I am

[3:15:24] Voice 12: appalled at what I'm seeing come out on Facebook.

[3:15:27] Voice 12: Just wanted to make that statement.

[3:15:29] Trustee Rogers: Thank you, Janine.

[3:15:30] Trustee Rogers: Thank you for that.

[3:15:30] Trustee Rogers: That's an important statement to make.

[3:15:32] Trustee Rogers: David?

[3:15:34] Trustee Maude: Oh, now you know why I'm on Facebook.

[3:15:35] Trustee Maude: Facebook. I guess just briefly is, you know, as you say, is the Trust Council issues are

[3:15:45] Trustee Maude: somewhat overwhelming. I don't know how we're going to do what we're supposed to be doing in

[3:15:49] Trustee Maude: three days next week. Oh, my goodness. But anyhow, it's been on. We're surviving. We've

[3:15:56] Trustee Maude: gone through several ferry crises over the last couple of weeks. Our poor Queen of Cumberland

[3:16:02] Trustee Maude: was trying to stick at the dock last Friday,

[3:16:04] Trustee Maude: so we lost some sailings.

[3:16:06] Trustee Maude: We're down to one dock.

[3:16:08] Trustee Maude: We have more traffic than we've ever seen.

[3:16:13] Trustee Maude: We've all seen the Stats Canada census numbers come out.

[3:16:18] Trustee Maude: All islands are phenomenally, have huge growth,

[3:16:22] Trustee Maude: which means busy, busy, busy, busy, and busy.

[3:16:27] Trustee Maude: So, you know, seven days a week,

[3:16:29] Trustee Maude: we're trying to do our best to do what we can for the trust and it's fun and I wish it would stop

[3:16:35] Trustee Maude: raining. Thank you.

[3:16:40] Trustee Rogers: Thanks guys and appreciate that. Yes, I will, if I could just have a moment

[3:16:45] Trustee Rogers: further. It's been very challenging to figure out how to get through Trust Council in March

[3:16:52] Trustee Rogers: and it's been odd because of, for cost reasons and because of our electronics, we've decided

[3:16:59] Trustee Rogers: that we'd only have two in-person

[3:17:01] Trustee Rogers: Trust Council meetings a year.

[3:17:03] Trustee Rogers: And we had one in January.

[3:17:04] Trustee Rogers: We're having one in March.

[3:17:05] Trustee Rogers: So this is actually the last time

[3:17:07] Trustee Rogers: we're gathering together in person,

[3:17:08] Trustee Rogers: which is, or at least that's the plan

[3:17:10] Trustee Rogers: unless something changes.

[3:17:12] Trustee Rogers: So it's going to be an interesting dynamic.

[3:17:14] Trustee Rogers: And I know there's lots of things.

[3:17:16] Trustee Rogers: So thanks for both of your comments.

[3:17:18] Trustee Rogers: I appreciate the fact that on Main Island,

[3:17:21] Trustee Rogers: at least we're just working through our issues

[3:17:23] Trustee Rogers: in front of us and finding community solutions

[3:17:28] Trustee Rogers: to issues that arise.

[3:17:29] Trustee Rogers: eyes. So the next item on the agenda is the Islands Trust Conservancy Report. It's here

[3:17:42] Trustee Rogers: for information. I'll just say that from my perspective, the Conservancy is doing pretty

[3:17:50] Trustee Rogers: incredible work. And to some extent, you can be sure that because of the great work they're doing

[3:17:59] Trustee Rogers: and preserving properties and ecosystems

[3:18:01] Trustee Rogers: around the trust area.

[3:18:03] Trustee Rogers: The budget sort of reflects that

[3:18:06] Trustee Rogers: because the more properties they have to manage,

[3:18:09] Trustee Rogers: the more it costs.

[3:18:10] Trustee Rogers: But they've also managed to attract

[3:18:12] Trustee Rogers: a fairly large grant around species at risk,

[3:18:15] Trustee Rogers: which is driving a little bit of the budget increase.

[3:18:20] Trustee Rogers: But that money is coming in and then going out.

[3:18:24] Trustee Rogers: But have a look at what they do.

[3:18:26] Trustee Rogers: hopefully make yourself aware of what they're doing

[3:18:30] Trustee Rogers: on main island because they're working on all the islands

[3:18:34] Trustee Rogers: and they're doing amazing.

[3:18:35] Trustee Rogers: Anything else that either trustee wants to say

[3:18:38] Trustee Rogers: about the conservancy report?

[3:18:42] Trustee Rogers: New business, the shoreline protection model

[3:18:45] Trustee Rogers: bylaw report briefing.

[3:18:47] Trustee Rogers: This is a referral

[3:18:48] Voice 6: to

[3:18:49] Trustee Rogers: us from trust council.

[3:18:52] Trustee Rogers: There's no specific action requested or decision made.

[3:18:56] Trustee Rogers: and you both sit on that committee.

[3:18:59] Trustee Rogers: I'm not sure how you have something you'd like to do

[3:19:03] Trustee Rogers: with this other than receive it.

[3:19:07] Trustee Rogers: I can't hear you, Janine, you're muted.

[3:19:11] Voice 12: At this time of the day,

[3:19:12] Voice 12: I think we'll just receive it for information

[3:19:14] Voice 12: for the moment.

[3:19:16] Trustee Rogers: Yeah, I mean, I think there's a hope that at some point,

[3:19:19] Trustee Rogers: a local trust committees will pick it up as a project

[3:19:22] Trustee Rogers: going forward, but we're not taking another project

[3:19:26] Trustee Rogers: on in this term.

[3:19:27] Trustee Rogers: there's been some work done in developing this this is sort of the vision and i think it'll turn

[3:19:33] Trustee Rogers: a little bit on the trust policy statement and what comes out of it is as well and how that ends

[3:19:37] Trustee Rogers: up where that land okay so if you guys are okay we'll just receive it for information yes i'm

[3:19:44] Trustee Rogers: seeing that uh so the next regular scheduled meeting is march 28th at the ag hall um and

[3:19:52] Trustee Rogers: and everybody cross your fingers that I'll be there

[3:19:55] Trustee Rogers: and be able to see you all probably still with a mask on,

[3:19:58] Trustee Rogers: but maybe even not even that, who knows.

[3:20:00] Trustee Rogers: But with that, then we're going to open up

[3:20:05] Trustee Rogers: for any public commentary that anybody wishes to make.

[3:20:09] Trustee Rogers: This is a second town hall, please put your hands up

[3:20:14] Trustee Rogers: and if so, we'll unmute you and give you an opportunity

[3:20:18] Trustee Rogers: again to speak to your local trustee.

[3:20:22] Trustee Rogers: and myself of course okay well people are very quiet today I don't see anybody putting their

[3:20:31] Trustee Rogers: hand up I hope this is that we're not having any technical issues but thank you to the three of you

[3:20:36] Trustee Rogers: who have hung in with us through the meeting and with that if nobody wishes to speak there's a

[3:20:45] Trustee Rogers: motion that we're going to close the meeting because we have a little bit of business to do

[3:20:50] Trustee Rogers: in a closed meeting so if i could have the motion which is on page three of the agenda

[3:20:55] Trustee Rogers: covered to close the meeting that i would appreciate that and thank you very much for

[3:21:00] Trustee Rogers: staying with us we're going to shut the broadcast off as soon as the notion of that you'll have to

[3:21:05] Voice 12: read it dave i left mine at home i

[3:21:08] Trustee Maude: page three um the meeting be closed to public in accordance

[3:21:13] Trustee Maude: with the community chartered part four

[3:21:15] Trustee Maude: of decision three, section 91 of DF

[3:21:20] Trustee Maude: for the person's reference of considering

[3:21:22] Trustee Maude: adoption of in-camera minutes

[3:21:23] Trustee Maude: date of September 27th, 2021

[3:21:26] Trustee Maude: and November 22nd, 2021

[3:21:29] Trustee Maude: and bylaw enforcement

[3:21:30] Trustee Maude: and that the recorder and staff attend the meeting.

[3:21:34] Trustee Rogers: Is there a second

[3:21:35] Voice 7: there for that?

[3:21:39] Trustee Rogers: Is there a second?

[3:21:40] Trustee Rogers: Sorry, I'll call the vote.

[3:21:41] Trustee Rogers: All in favor, thanks.

[3:21:43] Trustee Rogers: So if we could close down the recording

[3:21:45] Trustee Rogers: recording, close down the live broadcast. Thank you very much to everyone who joined us.

[3:21:51] Trustee Rogers: We appreciate your attendance.