Gabriola Island Local Trust Committee regular meeting, March 3, 2022

[0:00:33] Voice 8: Okay, streaming has started.

[0:00:35] Trustee Rogers (probable): Yeah, thank you.

[0:00:36] Trustee Rogers (probable): And good morning, everyone.

[0:00:38] Trustee Rogers (probable): I'm sorry we're running a bit late.

[0:00:40] Trustee Rogers (probable): We've had some technical issues this morning,

[0:00:42] Trustee Rogers (probable): but we seem to have hopefully solved most of those.

[0:00:46] Trustee Rogers (probable): So I'm going to give a little bit of time for people to join the meeting.

[0:00:50] Trustee Rogers (probable): They may have tried and couldn't get in or were in the waiting room.

[0:00:55] Trustee Rogers (probable): So we'll wait just for a couple of minutes to let people arrive.

[0:01:00] Trustee Rogers (probable): I only see three so far.

[0:01:02] Trustee Rogers (probable): And I see there's a phone now on.

[0:01:16] Voice 5: The phone will likely be Trustee Wanderer's, right?

[0:01:20] Trustee Rogers (probable): I don't think that's his number, unless I'm wrong.

[0:01:30] Trustee Rogers (probable): Is that your phone number, Case?

[0:01:35] Trustee Rogers (probable): 430-1911?

[0:01:37] Voice 13: No, no, it's not my phone number.

[0:01:39] Trustee Rogers (probable): So that's somebody else's.

[0:01:42] Trustee Rogers (probable): Okay.

[0:01:42] Trustee Rogers (probable): And somewhere we should have Vanessa with us.

[0:01:46] Trustee Rogers (probable): She said she was coming, Director Craig.

[0:01:51] Trustee Rogers (probable): So I'm just wondering if we're having...

[0:01:54] Voice 2: I'm here.

[0:01:55] Voice 2: she's there

[0:01:56] Trustee Rogers (probable): there she is okay sorry hi good morning

[0:02:01] Trustee Rogers (probable): good morning good morning uh oh there

[0:02:03] Trustee Rogers (probable): you are i see you were in the panelists i'm sorry we're a bit late getting started and now i'm still

[0:02:12] Trustee Rogers (probable): seeing some people come in okay well um i'm gonna we'll have perhaps have other people join us as we

[0:02:30] Trustee Rogers (probable): we carry on into the agenda and for those that are watching uh on live stream or have joined us

[0:02:38] Trustee Rogers (probable): as attendees to the meeting. Our apologies, we had a bit of technical challenges this morning

[0:02:47] Trustee Rogers (probable): on a number of areas actually, but we seem to be up and running. This is the March 3rd regular

[0:02:57] Trustee Rogers (probable): meeting of the Gabriola Island Local Trust Committee and welcome all as I'd

[0:03:07] Trustee Rogers (probable): like to before we commit to our formal meeting take a moment to acknowledge and

[0:03:14] Trustee Rogers (probable): I encourage people to really think about the importance of the the fact that we

[0:03:22] Trustee Rogers (probable): We live in and play and work in the traditional territories of the Coast Salish peoples.

[0:03:31] Trustee Rogers (probable): It's a privilege to be able to do that.

[0:03:35] Trustee Rogers (probable): We're honoured to be able to be here.

[0:03:38] Trustee Rogers (probable): And of course, in particular, in the cases of Gabriola, it's the traditional territory business, the Namak people.

[0:03:48] Trustee Rogers (probable): and we're grateful for the ability to be here

[0:03:54] Trustee Rogers (probable): and value our relationship with those First Nations

[0:03:59] Trustee Rogers (probable): that is always evolving.

[0:04:01] Trustee Rogers (probable): And we're learning a lot about the history of this area

[0:04:06] Trustee Rogers (probable): as we continue to do our work.

[0:04:09] Trustee Rogers (probable): We've had a bit of a tradition,

[0:04:13] Trustee Rogers (probable): as I don't know if either trustee wished to make

[0:04:16] Trustee Rogers (probable): any particular acknowledgement relation to where you live. Trustee Langerhuis do you wish to say

[0:04:22] Trustee Rogers (probable): anything about that?

[0:04:24] Voice 13: Yeah just I mean I am very appreciative of the fact that I have been able to

[0:04:28] Voice 13: live so many years on Gabriel Island and Sonoma Territory and I hope that I could treat the land

[0:04:34] Voice 13: the way they have for centuries.

[0:04:38] Trustee Rogers (probable): Thank you. Trustee Goldberg anything?

[0:04:42] Voice 5: Yeah I'm here at

[0:04:43] Voice 5: um twin beaches gabriela sands um uh that's a place name that's been um taught to me by

[0:04:52] Voice 5: elders geraldine manson and gary manson and i'm very appreciative for that

[0:04:56] Voice 5: and uh yeah this is something i i deeply feel um in terms of our responsibilities our shared

[0:05:03] Voice 5: responsibilities and uh thank you for the opportunity to to acknowledge that yeah that's

[0:05:09] Trustee Rogers (probable): That's great. Thank you very much. I just should say, this is a fully electronic meeting

[0:05:17] Trustee Rogers (probable): and we reverted to a virtual format for this meeting in any case. We had to make that decision

[0:05:30] Trustee Rogers (probable): some time ago in order to facilitate the staffing to do it and the facilities to do it. We've

[0:05:39] Trustee Rogers (probable): passed a motion to allow us to do this. Going back to what we did for a year and a half,

[0:05:45] Trustee Rogers (probable): as we all know, the pandemic and the Omicron variant was quite rampant in the early part of

[0:05:51] Trustee Rogers (probable): this year. With any luck, we're seeing some easing of that and the restrictions.

[0:05:58] Trustee Rogers (probable): But for now, we're in this virtual meeting for today. The intention is that going forward,

[0:06:05] Trustee Rogers (probable): if we continue on our trajectory

[0:06:08] Trustee Rogers (probable): that we will be back in person for our next meetings

[0:06:12] Trustee Rogers (probable): and back to the system of broadcasting.

[0:06:17] Trustee Rogers (probable): Because of our technical problems,

[0:06:19] Trustee Rogers (probable): you're probably, I know you're not seeing

[0:06:21] Trustee Rogers (probable): Trustee Colburn on your screen, but he is here.

[0:06:27] Trustee Rogers (probable): Good morning, Trustee Colburn.

[0:06:29] Trustee Rogers (probable): And you heard his

[0:06:31] Trustee Rogers (probable): voice already and introduce him.

[0:06:34] Trustee Rogers (probable): and, of course, you see Trustee Longer.

[0:06:37] Trustee Rogers (probable): I want to just take a moment to introduce some of our staff as we go forward.

[0:06:42] Trustee Rogers (probable): First, of course, we have Nadine Moreau, who's our recorder.

[0:06:48] Trustee Rogers (probable): Hi, Nadine.

[0:06:48] Trustee Rogers (probable): You'll hear me speak with Nadine from time to time.

[0:06:51] Trustee Rogers (probable): She'll likely have her camera off much of the time.

[0:06:55] Trustee Rogers (probable): We also have Will, who's running the show in the background from our office.

[0:07:01] Trustee Rogers (probable): Nice to see you.

[0:07:04] Trustee Rogers (probable): and you may hear me speak with Will from time to time.

[0:07:10] Trustee Rogers (probable): Sonia Zupanich is the island planner for this area

[0:07:13] Trustee Rogers (probable): and you'll hear from her from time to time.

[0:07:15] Trustee Rogers (probable): Hi, Sonia.

[0:07:16] Trustee Rogers (probable): And of course, we also have the regional planning manager,

[0:07:20] Trustee Rogers (probable): Heather Cowher, who's going to be with us off and on.

[0:07:24] Trustee Rogers (probable): And we're pleased to have Nanaimo Regional Director

[0:07:29] Trustee Rogers (probable): of Vanessa Craig with us who will make her report early on in our agenda and we are always

[0:07:37] Trustee Rogers (probable): it's always a pleasure to have Director Craig with us. So with that those are the introductions

[0:07:45] Trustee Rogers (probable): for this morning and welcome to everybody who's here. I see five attendees in the actual meeting

[0:07:53] Trustee Rogers (probable): itself. And of course, we're not only have the webinar and so people can be attendees,

[0:07:59] Trustee Rogers (probable): but we're also broadcasting this live. And we know that there's people that watch this live

[0:08:03] Trustee Rogers (probable): as well. The meeting will be recorded and the recording will be up on our website.

[0:08:10] Trustee Rogers (probable): You just go to the meeting date and the recording will be there in a couple of days. I'm not sure

[0:08:18] Trustee Rogers (probable): sure what the time frame is these days. I'm guessing we're getting better at putting it up

[0:08:23] Trustee Rogers (probable): over the years, but it's there so you can go back and watch the meeting recording at any point that

[0:08:30] Trustee Rogers (probable): you wish to. And I know that people do that too, because I get calls from people saying,

[0:08:35] Trustee Rogers (probable): I'd watch the recording and why do you do that? Anyway, my name is Dan. I didn't introduce myself.

[0:08:41] Trustee Rogers (probable): My name is Dan Rogers. I am a member of the Islands Trust Executive, one of three vice

[0:08:47] Trustee Rogers (probable): chairs. There's four members on the executive, including the chair. And I'm assigned as per

[0:08:54] Trustee Rogers (probable): the Islands Trust Act and the regulations as the chair to three different local trust

[0:09:00] Trustee Rogers (probable): committees as the third member of the local trust committee. I'm pleased to be have been

[0:09:06] Trustee Rogers (probable): able to do that the last three and a half years on Gabriel and as well on Galliano and

[0:09:11] Trustee Rogers (probable): main islands and uh we're uh we're we've uh i've worked with uh both these trustees for three and

[0:09:18] Trustee Rogers (probable): a half years in this community and i'm happy to do that my role is to conduct the meeting and

[0:09:24] Trustee Rogers (probable): walk us through our agenda and then participate in the decision making process as and when needed um

[0:09:31] Trustee Rogers (probable): so that having all been said we're going to carry on we uh if you haven't found it if you go on to

[0:09:37] Trustee Rogers (probable): through the Islands Trust website

[0:09:38] Trustee Rogers (probable): under the Gabriola Island Planning section,

[0:09:41] Trustee Rogers (probable): you can find the agenda, which has all the materials

[0:09:46] Trustee Rogers (probable): that we're going to be considering today,

[0:09:48] Trustee Rogers (probable): as well as the actual agenda.

[0:09:51] Trustee Rogers (probable): My question for trustees at this point is,

[0:09:56] Trustee Rogers (probable): is there anything you wish to add

[0:09:59] Trustee Rogers (probable): and or amend to the method of the agenda?

[0:10:05] Trustee Rogers (probable): And Trustee Colburn, what I suggest is if you wish to speak, just unmute yourself.

[0:10:10] Trustee Rogers (probable): I'll try and keep an eye on that.

[0:10:11] Trustee Rogers (probable): But if you have at any point, you just interject if you want to say anything.

[0:10:16] Trustee Rogers (probable): I'll try and remember to ask you.

[0:10:18] Trustee Rogers (probable): Does anybody have anything they wish to add or amend to the agenda?

[0:10:22] Trustee Rogers (probable): I have.

[0:10:23] Trustee Rogers (probable): I sent you an email, I believe, yesterday or the day before.

[0:10:26] Trustee Rogers (probable): Time is becoming a bit ephemeral.

[0:10:28] Trustee Rogers (probable): but I'd like to add one item which I'm going to put under 10.5 which is correspond under

[0:10:37] Trustee Rogers (probable): correspondence from the Vancouver Harbour and it's not it's not in our package because it was

[0:10:46] Trustee Rogers (probable): addressed to me but we'll get it perhaps in another agenda some correspondence from Vancouver

[0:10:53] Trustee Rogers (probable): for harvard and i can explain it when we get to that part of the agenda any concerns related to

[0:10:59] Trustee Rogers (probable): that i'm not seeing anything um then with that i'm not hearing anything i'll just take the agenda

[0:11:08] Trustee Rogers (probable): approved as uh amended i don't have anything additional to add so first up on the agenda

[0:11:14] Trustee Rogers (probable): our trustee reports um i'm going to just randomly go to trustee colburn first so that we can have

[0:11:20] Trustee Rogers (probable): of his report uh and then i'll go to the chair and then uh over to you absolutely

[0:11:27] Voice 5: um very short

[0:11:28] Voice 5: from me as i know we're running behind i apologize to everybody for detecting issues my laptop

[0:11:32] Voice 5: simply did not boot up at 10 o'clock this morning um so i'm on an old ipad but i do acknowledge that

[0:11:38] Voice 5: that's a little bit difficult anyways i just wanted to um on the positive side of things put

[0:11:44] Voice 5: out a great deal of thanks to um the team behind the webinar for the density donation uh project

[0:11:53] Voice 5: um sonja zupanix the uh the island planner and uh the folks from galt and the honest trust

[0:12:00] Voice 5: conservancy and the land stewardship group um uh and to everyone who took part in that that

[0:12:07] Voice 5: that's um you know got to be one of the highlights of this term because it's a tangible tangible

[0:12:13] Voice 5: project that's happening um and then the other update is just around the work i'm doing with

[0:12:19] Voice 5: the climate caucus which is you know 460 elected officials across the country um new websites up

[0:12:24] Voice 5: as of this morning the kind of the call that takes place unfortunately happens right now so i'll be

[0:12:30] Voice 5: missing that but um the climate caucus.ca is the website uh we've been working on a climate

[0:12:37] Voice 5: climate committee handbook for elected officials um and working on sort of the climate action

[0:12:44] Voice 5: committee side of things which i don't think really works at the islands trust i think committee

[0:12:47] Voice 5: structures um here uh kind of add to the burden whether rather than relieve it so um but it it

[0:12:55] Voice 5: does apply to places that have functioning uh local government i guess um um so that that there's

[0:13:04] Voice 5: a great deal of work that's gone into that and please do check out the website for that sort of

[0:13:09] Voice 5: country-wide approach to climate action and that's it from me okay thanks for us

[0:13:17] Trustee Rogers (probable): okay myself

[0:13:19] Voice 13: yeah i'll try to keep it brief as well um busy with uh well the trust programs

[0:13:26] Voice 13: committee and regional planning committee meetings uh actually it was interesting at the

[0:13:30] Voice 13: trust programs committee meeting we had

[0:13:33] Voice 13: the submission from one person and sort of highlighted

[0:13:36] Voice 13: a point for me and I think it's really good for the public to approach us in terms of the trust

[0:13:43] Voice 13: policy statement amendments and that is to provide more detail on what you support and what you don't

[0:13:50] Voice 13: support and why I think that's really critical I mean I did read that we've had what 400 I counted

[0:13:57] Voice 13: 481 submissions this is in letters not and some there's some duplications as people send in more

[0:14:03] Voice 13: than one but in the last two years 481 emails basically on the trust policy statement review

[0:14:10] Voice 13: so it's a massive response a number of them they'll just say no or say yes and i think it's

[0:14:18] Voice 13: really important that people provide information on all aspects of it what they support and what

[0:14:24] Voice 13: they don't support and then you give some reasons because i think that will help trustees in making

[0:14:28] Voice 13: a final decision so it was

[0:14:30] Voice 13: actually a letter from Maxine Leichter and it pointed out something I had

[0:14:37] Voice 13: thought about too much and that is the advocacy statements when she's you know she she answered

[0:14:43] Voice 13: that we really need it or not and I thought about it and we have right now we've been advocating on

[0:14:50] Voice 13: no oil tankers in the Salish Sea it's not in our trust policy statement it was back in the 80s

[0:14:59] Voice 13: and you know in the earlier versions before this latest act but so the question for me was do we

[0:15:06] Voice 13: really use or not because the act says we can coordinate and cooperate with et cetera so by

[0:15:12] Voice 13: putting something into the trust policy statement are we in fact binding ourselves to something that

[0:15:18] Voice 13: we have to follow whereas we already have the flexibility to do that so again that's just a

[0:15:23] Voice 13: a comment with a suggestion that triggers the thought so please let us know what you think

[0:15:30] Voice 13: both for and against and why i think i will uh leave it at that other than trust council

[0:15:37] Voice 13: meeting is coming up next week and got two heavy agendas the governance review and the budget

[0:15:43] Voice 13: and we're getting a lot of feedback on that so anyway i'll keep it at that thanks um

[0:15:54] Trustee Rogers (probable): thank you

[0:15:55] Trustee Rogers (probable): you, trustees. It's, you can sort of see the, in some sense that the, I don't know what the right

[0:16:06] Trustee Rogers (probable): word is, the reflections that aren't always positive about our structure. And after three

[0:16:14] Trustee Rogers (probable): and a half years of work on, in the trust, and we're getting near the term and people

[0:16:19] Trustee Rogers (probable): People are starting to think about what works and what doesn't.

[0:16:24] Trustee Rogers (probable): So let me just say it's an incredibly busy time at the Trust generally.

[0:16:30] Trustee Rogers (probable): I'll speak about the Trust generally.

[0:16:35] Trustee Rogers (probable): As a matter of practicality, you should never do two major reviews at the same time

[0:16:41] Trustee Rogers (probable): and have them come forward at the same time that your budget's on the table as well,

[0:16:49] Trustee Rogers (probable): particularly given that there is a very noticeable uptick in

[0:17:02] Trustee Rogers (probable): commentary on the trust generally and on our processes and how we operate.

[0:17:10] Trustee Rogers (probable): and this is leading to a flood of of of comments and you know what people are paying attention to

[0:17:20] Trustee Rogers (probable): the trust and i suppose on some levels that's something that we've always asked people before

[0:17:23] Trustee Rogers (probable): and uh and and we're we're having it i want to echo uh what trustee langer has said though

[0:17:32] Trustee Rogers (probable): So we do ask for constructive suggestions.

[0:17:35] Trustee Rogers (probable): And if you're going to be critical,

[0:17:37] Trustee Rogers (probable): at least indicate what it is constructively

[0:17:40] Trustee Rogers (probable): that you'd like to see differently.

[0:17:43] Trustee Rogers (probable): We are in some ways restricted by our act.

[0:17:49] Trustee Rogers (probable): And it's the province that puts us,

[0:17:53] Trustee Rogers (probable): you know, provides us our structure and our mandate.

[0:17:58] Trustee Rogers (probable): And while we often disagree over what our mandate is,

[0:18:02] Trustee Rogers (probable): Um, it, uh, the, certainly the structure and how we operate and what things happen is all

[0:18:07] Trustee Rogers (probable): dedicated by, uh, dictated by the act to a large extent.

[0:18:13] Trustee Rogers (probable): So we do have, I would say three major things on our agenda for next week.

[0:18:18] Trustee Rogers (probable): And by the way, the, the trust council is, uh, in Nanaimo.

[0:18:22] Trustee Rogers (probable): Um, it's in person, uh, with a broad, but it is also being broadcast much the same way

[0:18:28] Trustee Rogers (probable): as this meeting is being broadcast.

[0:18:33] Trustee Rogers (probable): There will be interactivity as and when we can.

[0:18:40] Trustee Rogers (probable): But keeping in mind, we have 26 trustees

[0:18:44] Trustee Rogers (probable): that it tends to be the discussion amongst ourselves,

[0:18:46] Trustee Rogers (probable): except for the public comment periods as and when they come.

[0:18:50] Trustee Rogers (probable): The three major items on our agenda is that it starts on Tuesday,

[0:18:55] Trustee Rogers (probable): Next Tuesday, the 8th and the whole of the afternoon of Tuesday afternoon is set over to the report on the governance review that was issued and is out in the public.

[0:19:09] Trustee Rogers (probable): I think there are a variety of views about what it means and what it indicates for the trust, and the trustees will have an opportunity to discuss how to take that report and where to go with that report from there.

[0:19:30] Trustee Rogers (probable): um so that's tuesday afternoon tuesday evening is the delegations and uh public participation

[0:19:38] Trustee Rogers (probable): section um again that will be uh both in person and virtual uh so you're welcome to

[0:19:47] Trustee Rogers (probable): join in uh it's it's far too late to be a delegation but you can be a you can participate

[0:19:53] Trustee Rogers (probable): participate in town hall uh or public the public um participation process so that's available um

[0:20:01] Trustee Rogers (probable): on tuesday evening um my guess is the town hall started about eight o'clock because the public

[0:20:07] Trustee Rogers (probable): it starts at seven and we have we've allotted an hour for the delegations on wednesday morning we

[0:20:14] Trustee Rogers (probable): have a report on the uh trust policy statement engagement process that is rolling out

[0:20:22] Trustee Rogers (probable): um there's a lot been a lot of commentary already about about the process which literally just

[0:20:29] Trustee Rogers (probable): started um i remind you that there you can always go if you just go to islands 2050

[0:20:35] Trustee Rogers (probable): you can find the survey that's out there you can find the uh the the uh the public participation

[0:20:43] Trustee Rogers (probable): process that's being that's being uh designed and and is out there you can see the um

[0:20:50] Trustee Rogers (probable): And, and very soon, although I think they're still they're having trouble trying to nail down locations, etc. You'll see the schedule for the, the on island events that are planned. So they'll be coming to not only will be virtual, they'll be there are tended to be on island.

[0:21:11] Trustee Rogers (probable): well there will be unless something radical happens on island engage the process so that's

[0:21:17] Trustee Rogers (probable): wednesday morning and then wednesday afternoon is the um is set aside pretty much for the budget

[0:21:23] Trustee Rogers (probable): discussion um and then of course there is all of the rest of the business at trust council

[0:21:29] Trustee Rogers (probable): um you can find all the details in our package which is online and it will look and it is very

[0:21:37] Trustee Rogers (probable): very, very lengthy. But keep in mind that about 250 pages of it are all of the commentary on the

[0:21:48] Trustee Rogers (probable): budget and the budget survey. And so that is a large portion of the length of the package.

[0:22:01] Trustee Rogers (probable): Anyway, thank you for that. That's sort of my outline of what's going on at the Trust. We have

[0:22:07] Trustee Rogers (probable): this meeting this is scheduled to be our last in-person meeting of this particular trust

[0:22:13] Trustee Rogers (probable): council the next two are scheduled to be virtual so it's which is sort of a weird thing to think

[0:22:19] Trustee Rogers (probable): about um but it's what a decision we made in order both for technological and for financial reasons

[0:22:26] Trustee Rogers (probable): it's a lot less expensive for us to have trust council uh virtually than it is to have everybody

[0:22:32] Trustee Rogers (probable): travel, but this one was felt to be in person. That may change depending on what happens with

[0:22:38] Trustee Rogers (probable): the trust policy statement, but we will see how that unfolds. There are many other things I can

[0:22:43] Trustee Rogers (probable): talk about. There's lots of good news out of the Conservancy, including yesterday an announcement

[0:22:54] Trustee Rogers (probable): of a fairly large donation to the Conservancy,

[0:22:58] Trustee Rogers (probable): which is good news.

[0:23:01] Trustee Rogers (probable): I guess I may, I don't think the news release is out yet,

[0:23:04] Trustee Rogers (probable): so I guess I shouldn't have said that.

[0:23:08] Trustee Rogers (probable): And, but we were really advised of it.

[0:23:10] Trustee Rogers (probable): And so, and there's lots of good things happening there

[0:23:15] Trustee Rogers (probable): all across the Trust.

[0:23:18] Trustee Rogers (probable): If you haven't seen it,

[0:23:19] Trustee Rogers (probable): But I hope that the Conservancy is putting it on the Local Voice Facebook pages on Fabriola.

[0:23:26] Trustee Rogers (probable): I've seen it in my area where they're highlighting various Conservancy and land areas that have been protected across the Trust.

[0:23:35] Trustee Rogers (probable): And it's quite an interesting and enlightening discussion or information about where the areas are, not just on your island, but everywhere, about the tour around the various areas.

[0:23:47] Trustee Rogers (probable): is protected okay with that i'll end uh knowing we are running a little bit behind uh and i'll turn

[0:23:53] Trustee Rogers (probable): to uh director craig good

[0:23:58] Voice 10: morning uh thanks for for inviting me to participate as usual

[0:24:03] Voice 10: um i have submitted a late report i'll just provide a couple of highlights and then if

[0:24:10] Voice 10: there's any questions happy to answer them so uh huxley park is moving moving along and there was

[0:24:17] Voice 10: a bit of a delay due to weather over the winter but we're still on track to for an april opening

[0:24:23] Voice 10: so lots of excitement about the skate park and also uh phase two which will um

[0:24:31] Voice 10: i think create a much more welcoming and family friendly park with shade benches shaded benches

[0:24:38] Voice 10: and shade structures as well as at the back near the sports court where the islands trust is

[0:24:44] Voice 10: is requiring that all that asphalt be pulled up um we'll be creating a new seating area for the

[0:24:51] Voice 10: sports court so i think uh the end result will be a really positive welcoming space that creates

[0:24:58] Voice 10: options for young kids using the playground all the way up to sport court and tennis court users

[0:25:05] Voice 10: so and and skate park users which are all ages as well so um thanks to the islands trust for

[0:25:12] Voice 10: your support of that project to date uh just moving through quickly the community wildfire

[0:25:18] Voice 10: resiliency plan that as you know that is being done for area b still underway the staff are

[0:25:24] Voice 10: reviewing a second draft and it will come to the islands trust for uh comment once that draft has

[0:25:30] Voice 10: been released as well as the emergency response groups on gabriel image and of course the forest

[0:25:36] Voice 10: Horse management prescription for the 707 Community Park was received, and I know that's created a lot of questions about what it means.

[0:25:44] Voice 10: And it originated from concern by the fire chief arising from the parks bylaw update, which unfortunately was misinterpreted to mean or to people thought that it meant the RDN was allowing sheltering in the parks.

[0:26:03] Voice 10: So there was a concern about fire in the 707 in particular, just because it's a very large, dry, regrowing forest, and it's so big, it can be difficult to get in there.

[0:26:15] Voice 10: So we had a forest fuel management prescription done for the park, which is a tool for the RDN to better understand the conditions in the park and the fire risk.

[0:26:28] Voice 10: and as that as done by outside professionals just to give us their um their opinion and they

[0:26:34] Voice 10: traversed the entire park and selected an area within the park that they felt was the higher

[0:26:39] Voice 10: risk for both forest fire and to the surrounding residents because it's surrounded by um a dense

[0:26:45] Voice 10: development and so what this would look like in a park is is you know a fuel management prescription

[0:26:51] Voice 10: is more for you know a forest managed forest land but it I think it would look different

[0:26:59] Voice 10: in a park situation and part of it is moving the forest along from its current

[0:27:05] Voice 10: very unnatural situation because there was no management whatsoever and so what you have is a

[0:27:12] Voice 10: is a fairly even age canopy with a lot of really dense I mean they estimated over 3,000 stems per

[0:27:20] Voice 10: hectare of these kind of middling trees often about 20 of which or more are already dead and

[0:27:29] Voice 10: the rest of them will likely die off due to overcrowding and and shading so the idea is to

[0:27:36] Voice 10: for the prescription whether or not this what this would look like would still be in question is to

[0:27:41] Voice 10: kind of help the forest move along by retaining all of the big trees remain retaining and actually

[0:27:48] Voice 10: increasing the amount of downed wood on the ground and removing that middle section of what's

[0:27:54] Voice 10: considered ladder fuels that would move a forest from the ground into the canopy and it would open

[0:28:00] Voice 10: it up and which would allow shrub growth because if you can imagine if there's more than 3,000

[0:28:05] Voice 10: spindly stems there's not much shrub growth growing in there as well so it would also need to

[0:28:11] Voice 10: any work that happened would need to have a report to the board have funding in place

[0:28:17] Voice 10: likely have some kind of public consultation so there's nothing immediately planned for that so

[0:28:23] Voice 10: um yeah to me to me and and as to the rdn staff and talking about it this is like a tool to help

[0:28:29] Voice 10: us better understand what the condition of the park is and it isn't it isn't a directive it's

[0:28:35] Voice 10: not saying you will take this and you will apply it like this it's it's a suggestion for how we

[0:28:41] Voice 10: we could address it.

[0:28:44] Voice 10: So those are just some highlights of the report.

[0:28:47] Voice 10: Happy to answer any questions.

[0:28:53] Voice 13: Yeah, I just wanted to say,

[0:28:56] Voice 13: I was glad to hear that it's just a tool and not a plan.

[0:28:59] Voice 13: The way I sort of interpret this is likely the plan

[0:29:01] Voice 13: that would go ahead.

[0:29:03] Voice 13: I'm glad to hear that to be some consultation

[0:29:05] Voice 13: because I know there has been some pushback letters,

[0:29:08] Voice 13: et cetera, about the extent of the change

[0:29:10] Voice 13: and the impact on the understory.

[0:29:12] Voice 13: So I'm glad to hear that.

[0:29:14] Voice 13: Thank you.

[0:29:18] Trustee Rogers (probable): Trustee Colburn, do you have any questions?

[0:29:21] Voice 5: Yeah, thanks.

[0:29:22] Voice 5: And I took part or sort of bore witness to the long Parks and Open Spaces meeting either last week or the week before.

[0:29:31] Voice 5: So thanks for all this work.

[0:29:33] Voice 5: I wanted to ask about this kind of connects the 707 prescription, which I always sort of took to be sort of the precursor to grant applications.

[0:29:45] Voice 5: and then the plan comes together later on.

[0:29:48] Voice 5: But I wanted to ask about tree replanting.

[0:29:50] Voice 5: I know that's one of the conditions

[0:29:51] Voice 5: of the development variance permit for Huxley Park,

[0:29:56] Voice 5: that the trees be replanted.

[0:29:57] Voice 5: And I'm wondering if that's sort of

[0:30:00] Voice 5: of you know meat um approach can be taken when discussing things like like uh fuel reduction

[0:30:06] Voice 5: prescriptions so you know is there a plan to replant some of the trees that are taken out

[0:30:12] Voice 5: and what's what's happening with the um conditions related to the Huxley Park application uh thanks

[0:30:19] Voice 10: Scott the I don't know the current status of the Huxley Park plantings I know that they've

[0:30:25] Voice 10: identified a location and they're wanting to plant them when they have the highest chance of

[0:30:31] Voice 10: not dying so um i don't it wouldn't be happening immediately just because we're entering the

[0:30:38] Voice 10: the dry season so i can check with staff and ask for an update on that and get back to you on that

[0:30:45] Voice 10: uh in terms of the prescription um yes part of the reason that we have this weird unusual forest

[0:30:54] Voice 10: is that normal forest management didn't occur and you know if you look at a normal forest a wind

[0:31:01] Voice 10: would go through or a fire would go through and or insect and they all create patches so there's

[0:31:07] Voice 10: there's diversity in in nature how nature disrupts a forest and even through normal forest practices

[0:31:14] Voice 10: there would be planting there could be thinning but none of that occurred and so we've got um

[0:31:19] Voice 10: a very unusual forest. As a matter of fact, the consultants and the RDN who work in a lot of

[0:31:25] Voice 10: forests said that they've never actually seen a forest like this. It's, it's just, it's not

[0:31:30] Voice 10: very common. And so that's part of what they said that they didn't quite know how, if you thin that

[0:31:38] Voice 10: out, how the forest would respond. So would, would the hope would be is that shrubs would naturally

[0:31:43] Voice 10: grow up because they would have more light. Right now they're all shaded and suppressed. There's not

[0:31:48] Voice 10: much understory there's not much downed wood um so i think that would be need to be part of the

[0:31:55] Voice 10: discussion of that i think that if you look at a mature or old growth forest the stands are

[0:32:01] Voice 10: naturally quite open uh the the there's there's trees fairly widely spaced so i don't planting

[0:32:09] Voice 10: could be could be part of the aspect of of what would need to be discussed but i don't actually

[0:32:16] Voice 10: actually know. The prescription itself doesn't mention planting but that doesn't mean it

[0:32:21] Voice 10: couldn't happen because as I said what this would look like in a park situation I think is different

[0:32:26] Voice 10: than if you were out managing for timber supply.

[0:32:37] Trustee Rogers (probable): I'm not seeing any other questions. I'm not sure

[0:32:42] Trustee Rogers (probable): I guess we'll probably try and get your your actual report up on our website at some point

[0:32:48] Trustee Rogers (probable): maybe as an addendum to the package at some point. I'm not quite sure how that will work

[0:32:52] Trustee Rogers (probable): but thank you for sending it in and again thank you for all of your work um not sure from going

[0:32:58] Trustee Rogers (probable): but hopefully see you at adicc at the end of the month so

[0:33:02] Trustee Rogers (probable): we'll see take care of

[0:33:04] Trustee Rogers (probable): us thanks director

[0:33:06] Trustee Rogers (probable): just

[0:33:06] Voice 13: one just one comment i appreciate the link to the uh lake pulse uh website that was

[0:33:12] Voice 13: interesting link yeah

[0:33:16] Trustee Rogers (probable): it was pretty interesting i didn't catch what you said the link to the

[0:33:20] Trustee Rogers (probable): which site uh

[0:33:22] Voice 13: it's a whole good lake there was a

[0:33:24] Voice 13: study down on the holding lake yeah okay

[0:33:26] Trustee Rogers (probable): yeah okay

[0:33:29] Trustee Rogers (probable): thanks trustee longer okay well there's nothing more uh thanks director craig

[0:33:32] Trustee Rogers (probable): appreciate you joining us uh so the next item on our agenda 3.4 is a first nation report this is

[0:33:39] Trustee Rogers (probable): an opportunity for trustees to uh update or provide any commentary related to uh any activity

[0:33:47] Trustee Rogers (probable): in um with and or communications or connection with uh uh first nations uh trustee long rise

[0:33:57] Trustee Rogers (probable): do you have anything to update us on trustee long rise do you have anything to update us

[0:34:08] Trustee Rogers (probable): on on the first nations report section no is that a no i

[0:34:11] Trustee Rogers (probable): don't know okay trustee colburn

[0:34:13] Trustee Rogers (probable): uh

[0:34:14] Voice 5: yes i um i have a i've reached out to sinamook um and have spoken with the senior

[0:34:22] Voice 5: near-governmental policy advisor for the Trust, Lisa Wilcox.

[0:34:27] Voice 5: We had been holding somewhat regular meetings,

[0:34:31] Voice 5: and there was an election recently at the Nation,

[0:34:34] Voice 5: and so we're looking at having another one of those meetings

[0:34:37] Voice 5: before summer comes upon us.

[0:34:41] Voice 5: So that's in the works, and those meetings have been very productive

[0:34:45] Voice 5: and a learning experience for me, certainly.

[0:34:48] Voice 5: So I'm looking forward to getting those happening regularly again

[0:34:52] Voice 5: end before the end of the term.

[0:34:54] Trustee Rogers (probable): Okay, thanks very much. I'll just give you a bit of a report on

[0:35:00] Trustee Rogers (probable): what's happening at a trust level. Two things. One is some of our water work that's being done

[0:35:10] Trustee Rogers (probable): under the auspices of the Regional Planning Committee, and Trustee Longerice in particular

[0:35:14] Trustee Rogers (probable): will know about this, is in relationship to First Nations and their relationship with water and how

[0:35:22] Trustee Rogers (probable): that can inform our decisions going forward. And there's been connection. And so I think

[0:35:30] Trustee Rogers (probable): I'll call them working groups for lack of a better term, but some meetings around how that

[0:35:36] Trustee Rogers (probable): can inform our decision and that's ongoing. The other thing that's ongoing that was going

[0:35:44] Trustee Rogers (probable): on this term, and there's part of our budget proposal, which we'll discuss next week,

[0:35:51] Trustee Rogers (probable): is a is what I it's referred to as the heritage cultural mapping program or project I guess

[0:35:58] Trustee Rogers (probable): and that's an attempt to work with a an indigenous organization I've forgotten the name I

[0:36:07] Trustee Rogers (probable): it doesn't matter but it's in our if you want to look at our trust council package

[0:36:12] Trustee Rogers (probable): there's a discussion about it there but there's a it's it's it's an attempt to

[0:36:18] Trustee Rogers (probable): better understand the various

[0:36:21] Trustee Rogers (probable): cultural sites across the trust area and

[0:36:24] Trustee Rogers (probable): develop a plan and a process to

[0:36:28] Trustee Rogers (probable): find ways to protect them more

[0:36:33] Trustee Rogers (probable): effectively, I guess is the word I would use.

[0:36:37] Trustee Rogers (probable): So that's carrying on at a trust level and of course

[0:36:41] Trustee Rogers (probable): there will continue to be many discussions with

[0:36:45] Trustee Rogers (probable): First Nations and Indigenous groups on the islands and that have relationships with the islands

[0:36:52] Trustee Rogers (probable): related to the

[0:36:56] Voice 2: Trust

[0:36:59] Trustee Rogers (probable): Policy Statement and our ongoing efforts. I don't know if anybody who

[0:37:04] Trustee Rogers (probable): watched the webinar related to the Trust Policy Statement on Tuesday evening, but there was a

[0:37:11] Trustee Rogers (probable): a welcome from Chief Bill Williams who sort of recognized the variety of

[0:37:16] Trustee Rogers (probable): different, the numbers of First Nations that this is their traditional

[0:37:26] Trustee Rogers (probable): territory.

[0:37:27] Trustee Rogers (probable): So anyway, those are things that are happening at a trust level.

[0:37:30] Trustee Rogers (probable): So that's my report.

[0:37:31] Trustee Rogers (probable): I don't have anything further to add in relation to the First Nations

[0:37:35] Trustee Rogers (probable): report.

[0:37:36] Trustee Rogers (probable): So thank you.

[0:37:36] Trustee Rogers (probable): so this brings us to the town hall um and this is an opportunity let me just pull up the

[0:37:44] Trustee Rogers (probable): participants list uh for or the attendees list for anyone in the community that's with us to

[0:37:51] Trustee Rogers (probable): speak to the local trust committee related to issues that the local trust committee deals with

[0:38:01] Trustee Rogers (probable): it. What I would ask you to do is to, on your screen, if you are in the webinar, there is a

[0:38:10] Trustee Rogers (probable): raise hand button, or there should be, and you will, once you raise your hand, I will ask Will

[0:38:20] Trustee Rogers (probable): to promote you to allow you to speak, and I suppose turn your camera on if you wish,

[0:38:28] Trustee Rogers (probable): and you can speak to something on our agenda

[0:38:31] Trustee Rogers (probable): or something that you think

[0:38:32] Trustee Rogers (probable): that the local trust committee is dealing with

[0:38:35] Trustee Rogers (probable): and wants to deal with.

[0:38:38] Trustee Rogers (probable): So please just raise your hand

[0:38:40] Trustee Rogers (probable): and we'll work our way through the folks

[0:38:42] Trustee Rogers (probable): that wish to speak.

[0:38:43] Trustee Rogers (probable): And as always, I ask you to be respectful,

[0:38:45] Trustee Rogers (probable): to speak to issues and not people

[0:38:47] Trustee Rogers (probable): and address your comments to the trustees

[0:38:52] Trustee Rogers (probable): and not the staff.

[0:38:54] Trustee Rogers (probable): If we need staff to respond,

[0:38:55] Trustee Rogers (probable): we'll get them to respond.

[0:38:58] Trustee Rogers (probable): So the first, I see one hand up and that's Jacinthe Eastick.

[0:39:02] Trustee Rogers (probable): So if we could, oh, and I see another one coming,

[0:39:05] Trustee Rogers (probable): but we'll go start with Jacinthe.

[0:39:07] Trustee Rogers (probable): And if we can get Jacinthe to unmute yourself,

[0:39:14] Trustee Rogers (probable): you should be, there you are.

[0:39:16] Trustee Rogers (probable): And you can, if you wish, turn your camera on up to you.

[0:39:23] Voice 6: Okay. Hi.

[0:39:25] Voice 6: Okay. I have two points.

[0:39:27] Voice 6: so maybe uh am i the only one that has raised hands uh

[0:39:32] Trustee Rogers (probable): no there's another one at least one

[0:39:33] Trustee Rogers (probable): other but um okay so go

[0:39:35] Trustee Rogers (probable): ahead no

[0:39:36] Voice 6: um there are two pieces of correspondence that are missing

[0:39:41] Voice 6: in the agenda package that are from me um that i sent to the local trust committee

[0:39:46] Voice 6: um one had to be a request from the trust committee to ask stats canada to proceed with

[0:39:54] Voice 6: a reverse record data process in order to find the increase of population not only on gabriela

[0:40:09] Voice 6: but as well as on march and the course c and possibly the others um and it's not in the agenda

[0:40:17] Voice 6: agenda package. And if it's possible to put it in the next agenda package, because I would like

[0:40:25] Voice 6: the trust committee to consider it. And the other piece of correspondence that is not in the agenda

[0:40:31] Voice 6: package that I sent to the local trust committee has to do with asking the trust committee if they

[0:40:39] Voice 6: can get a report of the percentage of survival of the Trees for Tomorrow program that took place

[0:40:47] Voice 6: last year on Gabriela. I was telling you that a high percentage of these have been reported as

[0:40:54] Voice 6: being dead and suggesting that perhaps those trees should be planted at a different time of the year.

[0:41:01] Voice 6: But that correspondence is not in the agenda package. I don't know why not, but that would

[0:41:07] Voice 6: be nice if it was acknowledged and put into a future agenda package, please. And the other

[0:41:14] Voice 6: The point that I have is that I thank very much

[0:41:17] Voice 6: Sonia and her team for the webinar

[0:41:22] Voice 6: on the identity donation outreach program.

[0:41:26] Voice 6: I think it was well received and well presented certainly.

[0:41:30] Voice 6: I just have a question to the local trust committee

[0:41:33] Voice 6: because I don't believe that I heard it from Sonia.

[0:41:39] Voice 6: Is there an intent from the local trust committee

[0:41:42] Voice 6: to require a covenant on the lot who donates density,

[0:41:50] Voice 6: just like you would have on title,

[0:41:53] Voice 6: to put a covenant on title that this property

[0:41:57] Voice 6: no longer has two density, it only has one per zoning.

[0:42:02] Voice 6: That's my question, thank you.

[0:42:06] Trustee Rogers (probable): I'm happy to, Sonia, do you want to address

[0:42:08] Trustee Rogers (probable): that last question?

[0:42:10] Planner Zupanec: Sure, so just in the local trust committee

[0:42:13] Planner Zupanec: hasn't discussed the different mechanisms to transfer the densities and consider options so

[0:42:22] Planner Zupanec: staff has already done the research and prepared to have that discussion when the local trust

[0:42:27] Planner Zupanec: committee gets to that point and it's looking more like the covenant would be not the first

[0:42:31] Planner Zupanec: choice of a tool it would be the actual zoning of the properties that give that donate and that

[0:42:38] Planner Zupanec: receive the density but the zoning itself would be the indicator of what density is permitted but

[0:42:45] Planner Zupanec: the ltc still has to discuss all those options and decide how to proceed should we have donors commit

[0:42:51] Planner Zupanec: to following through with an actual donation that's a good that's

[0:42:56] Voice 6: a good idea i never thought

[0:42:57] Voice 6: of that good thanks okay

[0:42:59] Trustee Rogers (probable): and i'll just say i just saw your email um related to the census so i see

[0:43:05] Trustee Rogers (probable): I remembered it it's it's from uh the 10th of February and I'll ask staff to put it on the

[0:43:12] Trustee Rogers (probable): next agenda I don't remember the earlier one uh the other one you mentioned so that's uh that's

[0:43:19] Voice 5: trees for tomorrow that was sent to me and the project coordinator um is no longer lives on the

[0:43:25] Voice 5: island due to housing issues so um a lot of the trees survive more than uh more than is being

[0:43:30] Voice 5: being characterized, but that is a email that's been sent

[0:43:33] Voice 5: to a separate project in LTC.

[0:43:35] Voice 5: It shouldn't be on the agenda.

[0:43:36] Voice 5: Should not?

[0:43:38] Voice 5: It

[0:43:39] Trustee Rogers (probable): should not be on the agenda, no.

[0:43:40] Trustee Rogers (probable): Okay, I mean, I wondered why we would be involved

[0:43:43] Trustee Rogers (probable): in trees for tomorrow, but anyway, thank you for that.

[0:43:48] Voice 6: It was reported.

[0:43:53] Voice 13: Just wanted to make a comment to hit the idea

[0:43:54] Voice 13: of the covenant versus the rezoning and that is an option.

[0:43:59] Voice 13: I agree that is another option,

[0:44:01] Voice 13: I guess it's a matter of cost as well and time.

[0:44:06] Voice 13: Yeah,

[0:44:06] Trustee Rogers (probable): well, and I think that's what the planner said is that we need to discuss

[0:44:10] Trustee Rogers (probable): those various things when and if we get to that point in the process.

[0:44:15] Voice 2: And

[0:44:15] Trustee Rogers (probable): I'm sorry I missed the webinar related to that.

[0:44:19] Trustee Rogers (probable): I had another engagement that evening, and I wish I'd been there.

[0:44:23] Trustee Rogers (probable): So thank you, Justin.

[0:44:32] Planner Zupanec: You're muted.

[0:44:33] Trustee Rogers (probable): I see that.

[0:44:35] Trustee Rogers (probable): I jumped the gun.

[0:44:37] Trustee Rogers (probable): I see Brad Nixon and if we could have Mr. Nixon able to speak next and

[0:44:51] Trustee Rogers (probable): Mr. Nixon you should be

[0:44:54] Trustee Rogers (probable): able to unmute yourself now and you're welcome to turn your camera on if you wish some people

[0:44:59] Trustee Rogers (probable): I always say that because some people don't want to turn their cameras on the

[0:45:04] Voice 1: opportunity to speak

[0:45:04] Voice 1: to you you have my first item of correspondence the second item of correspondence data January

[0:45:11] Voice 1: January 26 didn't make it, so I'm just going to go over what I said on January 26.

[0:45:17] Voice 1: Gavin Cofford also wrote to you.

[0:45:20] Voice 1: You have his correspondence.

[0:45:22] Voice 1: He's not able to attend, so I'm speaking on both his behalf and my behalf.

[0:45:28] Voice 1: And the concern is with Degnan Bay and the multiplication of boats using Degnan Bay for permanent moorage and, in some cases, for liveaboard.

[0:45:41] Voice 1: Degnan Bay, as I'm sure you know, is a protected marine zone. There's eelgrass there. There's an

[0:45:47] Voice 1: outstanding DFO order related to shellfish. No shellfish farming because of E. coli.

[0:45:55] Voice 1: The Minister of Lands and Forests, et cetera, has enacted an order prohibiting

[0:46:01] Voice 1: no any new private moorage in the gulf islands area nonetheless over the last 10 years and

[0:46:10] Voice 1: most particularly in the last couple years the number of boats using degman bay

[0:46:16] Voice 1: for permanent moorage and for liveaboard has grown substantially the concern that both

[0:46:26] Voice 1: gavin and i share and others in our neighborhood is the effect on the environment

[0:46:31] Voice 1: There are no shore disposal facilities for human waste.

[0:46:38] Voice 1: Your bylaw requires that no more than three vessels in any zone can be used for purposes of a residence

[0:46:47] Voice 1: without shore-based facilities to provide for disposal of sewage.

[0:46:54] Voice 1: Some of, at least one of the boats, and I should have checked this earlier, but I didn't,

[0:46:59] Voice 1: But at least one of the boats is within the shoreline area between the high and low tide, which, to my understanding, is not a preferred option, both environmentally and otherwise.

[0:47:14] Voice 1: The reason this problem came to a bit of a head was when the RDN was contemplating putting in more road access, more parking for the wharves.

[0:47:27] Voice 1: And we realized locally that the number of the cars being parked there permanently were for the liveaboard occupants.

[0:47:35] Voice 1: And the RDN wisely decided not to expand the parking availability, and perhaps for other reasons, financial being one.

[0:47:47] Voice 1: But we were very pleased with that decision.

[0:47:49] Voice 1: decision. So if the trust is concerned about the environment, I think it really has to take a look

[0:48:01] Voice 1: at what's happening in Degnan Bay. I see it's on the agenda for later today for your discussion.

[0:48:11] Voice 1: And you just seriously think about this as an environmental issue. It's a pretty scene. Many

[0:48:20] Voice 1: Many say it's a pretty scene.

[0:48:21] Voice 1: You look out and you see 30 boats moored in Dignan Bay,

[0:48:24] Voice 1: and it looks like a wonderful bucolic setting.

[0:48:28] Voice 1: In fact, what's happening under the surface of the water

[0:48:32] Voice 1: is not so wonderful at all.

[0:48:34] Voice 1: There is human waste there.

[0:48:36] Voice 1: There is anchors dragging.

[0:48:38] Voice 1: There is chains dragging.

[0:48:40] Voice 1: And there are people that are misusing the bay.

[0:48:45] Voice 1: One of the things that disturbed me was that someone very kindly

[0:48:49] Voice 1: had put some osprey nests, nesting structures in the bay many years ago.

[0:48:59] Voice 1: The osprey don't come back because there's people,

[0:49:02] Voice 1: there's a permanent resident 20 feet away.

[0:49:06] Voice 1: And sometimes the float house, which is probably the most egregious issue,

[0:49:12] Voice 1: sometimes has four boats moored there, not overnight,

[0:49:15] Voice 1: night, but four boats moored there last summer for at least a month, and they come and go.

[0:49:23] Voice 1: But there's people living there, there's people, and they're not island residents in many cases,

[0:49:30] Voice 1: which violates the bylaw again. So there's a lot to be thought about, and I ask you not to dismiss

[0:49:38] Voice 1: it out of hand. Think seriously about it, and think about enforcing the existing bylaws

[0:49:43] Voice 1: at the very least so that's my submission if you have any questions i'd be happy to answer them

[0:49:49] Voice 1: thanks mr nixon i'll just see

[0:49:52] Trustee Rogers (probable): if the trustees wish to ask anything i see trustee langer has his hand

[0:49:55] Trustee Rogers (probable): up

[0:49:55] Voice 13: yeah yeah thank you for your emails and from the other people i have been in contact with a

[0:50:01] Voice 13: number of the agencies that are involved including the coast guard and had a discussion recently

[0:50:07] Voice 13: which i'll be reporting out at the later in the discussion it is an issue of silos to a large

[0:50:13] Voice 13: Coast Guard, fisheries, provincial environment ministry, Islands Trust, and there is some efforts right now being done by Coast Guard trying to coordinate the silos so they can operate together in a better fashion.

[0:50:32] Voice 13: And that's a challenge along the whole coast, apparently, not just Degman Bay.

[0:50:37] Voice 13: It's a predominant issue.

[0:50:39] Voice 13: So, yeah, I'm hoping that we have some further discussion with in this effort that the Coast Guard is doing.

[0:50:47] Voice 13: And it's the Division of the Vessels of Concern branch of the Coast Guard.

[0:50:54] Voice 13: So just to let you know that it's and I have raised it as well with the RMP and, you know, trying to get the message out that we need to deal with it somehow.

[0:51:06] Voice 13: somehow and yeah

[0:51:08] Voice 1: please thank you

[0:51:10] Voice 1: very much can I just make a quick comment I appreciate learning

[0:51:13] Voice 1: that I think that's great because it there's a number of regulatory policies from different

[0:51:19] Voice 1: authorities in place all which would constrain the uses for private moorages and uh and liveaboards

[0:51:26] Voice 1: uh I just don't want to get lot stagnant bait to be lost in a larger discussion about an overall

[0:51:33] Voice 1: overall policy. The problem exists now. And hopefully some action can be taken now with

[0:51:40] Voice 1: respect to Degnan Bay without waiting or deferring to any future policy discussion.

[0:51:46] Voice 1: But thank you for that information. Thanks, Mr. Nixon.

[0:51:49] Trustee Rogers (probable): Anything from you,

[0:51:50] Trustee Rogers (probable): Trustee Colbert? I'll take that as a no. Thanks

[0:51:58] Voice 5: very much. Yeah, sorry, I had some issues there.

[0:52:02] Voice 5: No, I know it's up for discussion later. I've also reached out and I'm wondering,

[0:52:06] Voice 5: Just in case you're not here, Mr. Nixon, later, the DFO order, it's not related, in my understanding and my discussions, that it has an element of the residential development on the banks, the road development, some erosion on the land side of things.

[0:52:25] Voice 5: So it's not that that order is related to the bay itself, but it's not necessarily, it predates sort of the usage and the intensification of the usage on the marine side.

[0:52:36] Voice 5: Is that your understanding as well? That's what I was led to believe when I spoke with the DFO regional person.

[0:52:49] Trustee Rogers (probable): Mr. Nixon, you've been promoted back. You can unmute yourself again if you wish to respond, if you know the answer.

[0:52:56] Trustee Rogers (probable): there

[0:52:57] Voice 1: we are i was trying to unmute finally got it done uh that's not my understanding

[0:53:01] Voice 1: this is not a dfo order this is a ministry of forest lands natural resources etc of british

[0:53:08] Voice 1: columbia and it speaks to the entire area of the proposed marine park and prohibits any

[0:53:18] Voice 1: moorages private moorages within the southern gulf islands and southeastern shoreline of

[0:53:25] Voice 1: of Vancouver Island as shown on the attached map,

[0:53:28] Voice 1: accept applications to replace or assign

[0:53:31] Voice 1: existing permission, lease, or licenses to private moorages.

[0:53:36] Voice 1: It doesn't restrict itself to the shoreline.

[0:53:40] Voice 1: In fact, as you know, the province has control

[0:53:44] Voice 1: of the lands underwater in that area too.

[0:53:49] Voice 1: So I don't see any language that prohibits,

[0:53:54] Voice 1: that restricts the application of the provincial order

[0:53:57] Voice 1: to the shoreline.

[0:54:03] Trustee Rogers (probable): So I'll just speak briefly on this

[0:54:05] Trustee Rogers (probable): because we are going to talk about it later.

[0:54:07] Trustee Rogers (probable): But what the province grants license of occupation

[0:54:13] Trustee Rogers (probable): or whatever they're called,

[0:54:14] Trustee Rogers (probable): because I've seen them called a number of things for it,

[0:54:17] Trustee Rogers (probable): is for moorages, which are mostly, which are docks.

[0:54:20] Trustee Rogers (probable): They don't grant licenses of occupations for anchorages per se, at least none that I've

[0:54:28] Trustee Rogers (probable): ever seen.

[0:54:28] Trustee Rogers (probable): They do grant water leases, et cetera, and they have put a moratorium on those aimed

[0:54:34] Trustee Rogers (probable): at, as Trustee Colburn indicated, for the most part at new docks and licenses of occupations.

[0:54:45] Trustee Rogers (probable): um i know for example my island there are many many mooring boys and there is no flinro process

[0:54:54] Trustee Rogers (probable): involved with those it's um and uh but anyway i'm not trying to diminish your concern and i

[0:55:02] Trustee Rogers (probable): appreciate your your point of view and and uh we are going to talk about it later on the agenda

[0:55:07] Trustee Rogers (probable): well

[0:55:07] Voice 1: may i make one final comment and that is simply that well last summer there was a barge

[0:55:12] Voice 1: in Degnan Bay, which had large concrete pieces on it,

[0:55:20] Voice 1: which were being dropped into the bay to be used as moorage facilities.

[0:55:26] Voice 1: Yep.

[0:55:27] Voice 1: And so there was an expansion of the moorage,

[0:55:29] Voice 1: and it just seemed you could do that.

[0:55:32] Voice 1: You could live there.

[0:55:33] Voice 1: You could do whatever you wanted, and no one was concerned.

[0:55:37] Voice 1: No one was prepared to tell that fellow, stop doing that.

[0:55:41] Voice 1: You're damaging the eelgrass.

[0:55:42] Voice 1: you're filling the bay with liveaboards and human waste so yeah got it someone's got to do something

[0:55:50] Voice 1: that's all we're saying got it thanks bye

[0:55:53] Trustee Rogers (probable): bye uh

[0:55:54] Voice 2: so

[0:55:57] Trustee Rogers (probable): i don't see any other hands in the participants

[0:56:01] Trustee Rogers (probable): section um so thank you mr nixon and uh so with that i'm going to close the town hall

[0:56:10] Trustee Rogers (probable): all and move into the remainder of the agenda uh thank you for putting that up uh so the the agenda

[0:56:21] Trustee Rogers (probable): starts the material starts at page um four of the agenda package and we have uh some old older

[0:56:29] Trustee Rogers (probable): minutes because we had to some of the meetings got bifurcated but anyway um uh so the first item

[0:56:37] Trustee Rogers (probable): them is the minutes from october the 21st 2021 and i guess i asked the trustees whether there's

[0:56:42] Trustee Rogers (probable): any commentary related to those i see nothing from trustee long rise um not if i don't hear

[0:56:49] Trustee Rogers (probable): from you mr trustee colburn i'll assume you have no commentary so i'll i'll uh deem those adopted

[0:56:55] Trustee Rogers (probable): by consent uh then we then have minutes from november the 25th which was a electronic meeting

[0:57:04] Trustee Rogers (probable): where we did what we considered to be urgent business.

[0:57:07] Trustee Rogers (probable): Is there any commentary from either trustee

[0:57:09] Trustee Rogers (probable): or concerns related to the minutes

[0:57:12] Trustee Rogers (probable): of November the 25th, 2021?

[0:57:15] Trustee Rogers (probable): See nothing from trustee Longrise.

[0:57:17] Trustee Rogers (probable): I don't see anything from trustee Colburn.

[0:57:19] Trustee Rogers (probable): So we'll be those adopted by consent.

[0:57:22] Trustee Rogers (probable): And then lastly, we have the minutes of January the 27th,

[0:57:28] Trustee Rogers (probable): which was our very brief special meeting

[0:57:31] Trustee Rogers (probable): to put in place the bylaws related to the electronic meetings process and and

[0:57:42] Trustee Rogers (probable): and work our way through those to allow the exactly the kind of meeting we're

[0:57:47] Trustee Rogers (probable): having today are there any comments or concerns or commentary related to those

[0:57:52] Trustee Rogers (probable): not seeing anything trustee Langer as now hearing for trustee Colburn I'll

[0:57:58] Trustee Rogers (probable): I'll take, and that's at page 20, 22.

[0:58:01] Trustee Rogers (probable): I'll just note that if you look at them,

[0:58:04] Trustee Rogers (probable): you'll see that we remove parts of the draft bylaws for further consideration

[0:58:08] Trustee Rogers (probable): at a later date regarding conduct and protocol around,

[0:58:14] Trustee Rogers (probable): because we already have a protocol,

[0:58:16] Trustee Rogers (probable): partly because we have a protocol around and a process or around those

[0:58:20] Trustee Rogers (probable): things. Anyway, those are there. I'll deem those adopted by consent.

[0:58:24] Trustee Rogers (probable): The next item is page 24, sorry, 23, which is the resolutions of without meeting report.

[0:58:34] Trustee Rogers (probable): And so these are these we have the capacity to make resolutions to pass resolutions without having an actual meeting.

[0:58:43] Trustee Rogers (probable): meeting uh and we did that on two occasions one on february the 7th and one on january the 12th

[0:58:51] Trustee Rogers (probable): basically to cancel our regular meeting in january because of the the about the pandemic

[0:58:57] Trustee Rogers (probable): and then to adopt the minutes sorry the bylaw related to allow this to go so those are there

[0:59:03] Trustee Rogers (probable): for information so that and then there are no advisory planning commission meetings so we're

[0:59:09] Trustee Rogers (probable): We're onto the follow-up action list.

[0:59:13] Trustee Rogers (probable): And so I'll go to the file follow-up action list,

[0:59:16] Trustee Rogers (probable): which starts at page 24.

[0:59:18] Trustee Rogers (probable): And so these are as a report related to various motions

[0:59:22] Trustee Rogers (probable): that have been made over the course of various meetings

[0:59:26] Trustee Rogers (probable): and every meeting we get a follow-up action list

[0:59:29] Trustee Rogers (probable): so that we can track what we decided

[0:59:31] Trustee Rogers (probable): and what then there's a report then

[0:59:34] Trustee Rogers (probable): about the status of those.

[0:59:36] Trustee Rogers (probable): So I'll turn to trustees.

[0:59:37] Trustee Rogers (probable): these you have any questions yeah trustee longer ice you have a question you're muted case you need

[0:59:45] Trustee Rogers (probable): to turn you need to unmute you're still muted okay

[0:59:57] Voice 13: yeah so the phone that i don't get

[1:00:00] Voice 13: along too well sometimes anyway um yeah the item on the welcome wagon has been there for almost

[1:00:05] Voice 13: two years i'm wondering if you just remove it we're doing a mail out now that there is no

[1:00:11] Voice 13: person on gave roller right now doing the welcome wagon so do we really still need that uh motion

[1:00:19] Voice 13: can we just delete it

[1:00:21] Trustee Rogers (probable): trustee yeah

[1:00:26] Voice 5: fine by me yeah

[1:00:28] Trustee Rogers (probable): and i i had it on my list too because

[1:00:30] Trustee Rogers (probable): Because just for the people know, we have a project running through the Trust Programs Committee to do a, there's a whole new brochure and some materials have been put together.

[1:00:41] Trustee Rogers (probable): And I don't know if they're finalized yet, but the intention is to do a mail out to new owners related to the trust and how we work with it and all these issues.

[1:00:57] Trustee Rogers (probable): so that's going to occur soon we've been waiting for a long time as trustee both

[1:01:06] Trustee Rogers (probable): trustees know we've talked about it but it's coming and we've actually asked for

[1:01:11] Trustee Rogers (probable): what it would cost to send it to everybody that's right so anyway so I

[1:01:15] Trustee Rogers (probable): agree so if there if there we could have a motion recorded Nadine to remove the

[1:01:23] Trustee Rogers (probable): the welcome wagon item on September 10th, 2020.

[1:01:30] Trustee Rogers (probable): And I think that was moved and seconded.

[1:01:33] Trustee Rogers (probable): And I'm sure

[1:01:34] Trustee Rogers (probable): Nadine, you've got the right

[1:01:36] Trustee Rogers (probable): wording for that, do you?

[1:01:38] Voice 8: Got it.

[1:01:40] Trustee Rogers (probable): Got it, so I'll call the vote.

[1:01:41] Trustee Rogers (probable): All in favor?

[1:01:42] Trustee Rogers (probable): So that's been removed.

[1:01:44] Trustee Rogers (probable): Thanks, Trustee Colburn, you said you were fine,

[1:01:47] Trustee Rogers (probable): so I'll take you into the assent that passes unanimously.

[1:01:49] Trustee Rogers (probable): Anything else from the follow-up action list?

[1:01:55] Trustee Rogers (probable): trustee colbert nothing i have a question um just because i can't remember um 21 october 2021

[1:02:07] Trustee Rogers (probable): it says provide status update on gb dvp 2016.3 for november 25th ltc meeting i can't remember

[1:02:19] Trustee Rogers (probable): remember what 2016.3 is and uh oh okay trustee landreth yeah

[1:02:24] Voice 13: i think it's the acorn island

[1:02:26] Voice 13: is it is it there's two together and they're away it's got to do with the um conservation

[1:02:33] Voice 13: the heritage conservation act yeah

[1:02:38] Trustee Rogers (probable): i was looking at i was looking at uh acorn island and i see that

[1:02:42] Trustee Rogers (probable): that was 217.1.

[1:02:45] Trustee Rogers (probable): So that's what my initial reaction was as well.

[1:02:50] Trustee Rogers (probable): But I didn't know what 216.3 was

[1:02:54] Trustee Rogers (probable): and why we were waiting what that was.

[1:02:57] Trustee Rogers (probable): And I don't know if the planner can help.

[1:02:58] Trustee Rogers (probable): Can you help me?

[1:02:59] Trustee Rogers (probable): Yeah, I'm

[1:03:00] Planner Zupanec: just going to pull up the applications list

[1:03:02] Planner Zupanec: and let you know if you want to move on to the next item.

[1:03:05] Planner Zupanec: I can get back to you in just a few seconds.

[1:03:08] Trustee Rogers (probable): Okay.

[1:03:13] Trustee Rogers (probable): Okay.

[1:03:16] Trustee Rogers (probable): thanks we'll just we'll defer that for a second although i we're about to go into a

[1:03:21] Trustee Rogers (probable): a staff report regarding the fees bylaw so uh perhaps we'll just wait you i guess that

[1:03:28] Trustee Rogers (probable): that's a good point i guess i could just go to the applications list and see it'll probably be

[1:03:33] Trustee Rogers (probable): the other

[1:03:35] Voice 13: thing is

[1:03:36] Voice 13: that this is a news planner just started so

[1:03:39] Voice 13: maybe getting up to speed may take a little longer uh i

[1:03:43] Trustee Rogers (probable): do i actually do see it now i

[1:03:46] Trustee Rogers (probable): I found it. It's on page 216 of our agenda.

[1:03:50] Trustee Rogers (probable): It has to do with a development variance permit on Wildwood Crescent.

[1:03:57] Trustee Rogers (probable): So I honestly, it's been so long, I don't remember it.

[1:04:02] Trustee Rogers (probable): So, and the last update was from, it was reassigned on November, 2021.

[1:04:08] Trustee Rogers (probable): Okay. That's fine.

[1:04:09] Trustee Rogers (probable): We'll just leave it there because this set looks like something that's been

[1:04:15] Trustee Rogers (probable): around for a while but we may want to address it in our next meeting as to when we have a staff

[1:04:20] Trustee Rogers (probable): report but whether or not that's something that needs to have some action taken on yeah i think

[1:04:26] Voice 13: it was put on at the time now that i recall it as well because it's tied to an enforcement action

[1:04:33] Voice 13: that was put in advance while the dvp was applied for and it's been a long time well

[1:04:39] Trustee Rogers (probable): it has been

[1:04:40] Trustee Rogers (probable): the

[1:04:40] Voice 13: last time it was on

[1:04:41] Trustee Rogers (probable): our agenda was quite some time ago so um uh but it is there and so perhaps

[1:04:47] Trustee Rogers (probable): that when the the the planner that now has had can bring it back to our uh local trust committee

[1:04:53] Trustee Rogers (probable): with a recommendation or an update because we're supposed to have it in november but of course the

[1:04:59] Trustee Rogers (probable): november meeting was was changed and the january meeting didn't happen so here we are so uh let's

[1:05:06] Trustee Rogers (probable): to leave it on the agenda um so the next item on unless there's something else from the follow-up

[1:05:11] Trustee Rogers (probable): action list the next item on the agenda is the staff report regarding the fees bylaw

[1:05:17] Trustee Rogers (probable): and i know that uh the report is coming from uh rpm cower who i don't think is with us right at

[1:05:25] Trustee Rogers (probable): the moment is that correct um yeah

[1:05:29] Planner Zupanec: that's fine i can walk you through it

[1:05:30] Trustee Rogers (probable): okay then why don't you

[1:05:32] Trustee Rogers (probable): you could go ahead pretty

[1:05:33] Planner Zupanec: self-explanatory but um if you have any questions i'll do my best

[1:05:37] Planner Zupanec: so heather cower rpm is recommending that the local trust committee request us to draft a new

[1:05:45] Planner Zupanec: fee bylaw based on the model that's attached to the trust council policy uh with some modifications

[1:05:52] Planner Zupanec: that are listed here in the recommendation that the fee for an official community plan or land

[1:05:57] Planner Zupanec: use bylaw amendment or combination thereof for affordable housing where the applicant is a

[1:06:03] Planner Zupanec: registered charity or not for profit be one thousand dollars and so that's consistent with

[1:06:08] Planner Zupanec: what you currently have in terms of an exception in your fee bylaw and it is attached and we would

[1:06:17] Planner Zupanec: like your direction today so that we can get that prepared and ready for your consideration

[1:06:21] Planner Zupanec: as soon as possible.

[1:06:29] Trustee Rogers (probable): Trustees.

[1:06:31] Trustee Rogers (probable): Go ahead, Trustee.

[1:06:32] Trustee Rogers (probable): Oh, go ahead, Trustee Cooper.

[1:06:34] Voice 5: Oh, okay.

[1:06:35] Voice 5: Sorry.

[1:06:36] Voice 5: So a couple of questions about this.

[1:06:40] Voice 5: The amounts for subdivision related to, you know,

[1:06:47] Voice 5: sort of the referral application process that goes to the Ministry

[1:06:51] Voice 5: of Transportation and then also the cost per lot seems extraordinarily

[1:06:56] Voice 5: extraordinarily low to me from what I understand of the staff time that it takes and also the

[1:07:00] Voice 5: uplift in property values that comes with such a process. So am I right in saying that that's a

[1:07:07] Voice 5: lot more staff time than $100 per lot represents? And I know that I wasn't on the Regional Planning

[1:07:14] Voice 5: Committee while this made its way through, but I'm trying to understand that. The second question

[1:07:18] Voice 5: is around protection of farming. Could you just provide some tangible examples of what that would

[1:07:24] Voice 5: actually be and what you're paying a thousand dollars for in that case if it's a agricultural

[1:07:29] Voice 5: land commission application referral process or something it's not clear to me in any of this

[1:07:35] Voice 5: and a lot of some of these fees um what what we're what we're actually talking about okay

[1:07:43] Planner Zupanec: so for the

[1:07:44] Planner Zupanec: let's start with the subdivision so the base fee that any applicant has to submit for a subdivision

[1:07:52] Planner Zupanec: would be the $1,000 subdivision review fee that's on the screen here. And then each lot,

[1:08:00] Planner Zupanec: in addition, you have to pay per lot. So for a small lot subdivision with just dividing one lot

[1:08:08] Planner Zupanec: into two, it would be $1,000 plus the $100. So just to clarify, it's not a $100 fee that we're

[1:08:16] Planner Zupanec: collecting it's the one thousand dollar base referral response plus a hundred dollars for

[1:08:22] Planner Zupanec: every lot so where we have multiple lots i think the largest one is the 23 range um 23 lots then

[1:08:33] Planner Zupanec: that would be 23 times 100 plus the minimum base fee does that clarify that piece yeah

[1:08:41] Voice 5: yeah for

[1:08:41] Voice 5: lots that sell for about 2.2 million dollars right so

[1:08:45] Planner Zupanec: it's not based on market value of the

[1:08:48] Planner Zupanec: lots no

[1:08:49] Voice 5: i understand that i understand that but in terms of staff time like it's not just a simple

[1:08:53] Voice 5: checklist right like this my understanding of what i've seen over this you know although it's

[1:08:58] Voice 5: a separate process from the ltc in very many ways has been sort of outsourced in the official

[1:09:04] Voice 5: community plan it it is it's a sizable amount of staff time is it not it

[1:09:09] Planner Zupanec: can be depending on

[1:09:11] Planner Zupanec: the complexity of the subdivision and how many renditions of a plan that we go back and forth on

[1:09:19] Planner Zupanec: so we're able to reassess fees if there's a significant change in the plan and we have done

[1:09:26] Planner Zupanec: that for gabriola with some subdivisions where they've changed the plan they're coming back with

[1:09:31] Planner Zupanec: a revision and we're treating it as a new referral whereas the ministry of transportation doesn't

[1:09:37] Planner Zupanec: have that ability. They can work with an applicant for years and look at multiple revisions and have

[1:09:45] Planner Zupanec: only accepted one fee. So they were quite interested to see that we do it a little bit

[1:09:51] Planner Zupanec: differently to recover our costs. However, some subdivision applications are very straightforward

[1:09:58] Planner Zupanec: and it is a checklist that we're going through in terms of does it meet the land use bylaw

[1:10:03] Planner Zupanec: requirements and are there any OCP policies that are relevant to that particular proposal

[1:10:10] Planner Zupanec: and we work our way through that subdivision referral form which you've seen numerous times

[1:10:15] Planner Zupanec: but for the more complicated applications which we don't get that many of when we do

[1:10:20] Planner Zupanec: yes they are multi-year processes in some cases and require a lot of back and forth but we are

[1:10:28] Planner Zupanec: getting better at identifying at which point in time we can reassess fees because the plan is

[1:10:33] Planner Zupanec: substantially deviated from the original referral and we need to treat it like a new application

[1:10:40] Voice 5: so and i remember from a presentation you gave to the ltc my sense of time like many of our

[1:10:46] Voice 5: senses of time is gone but um you you spoke to the different types of subdivision applications

[1:10:53] Voice 5: and boundary line adjustments is probably the most straightforward but also the most you know

[1:10:58] Voice 5: abundant right and i'm wondering if there's a way to separate out the routine boundary line

[1:11:03] Voice 5: adjustment from the creation of new um of new lots for you know essentially residential use

[1:11:10] Voice 5: so that's basically

[1:11:11] Planner Zupanec: here i'm highlighting five hundred dollars item three application for

[1:11:16] Planner Zupanec: subdivision review where it's an adjustment there's no actual new parcels being created

[1:11:22] Voice 5: god yeah yeah

[1:11:23] Planner Zupanec: so that's a reduced fee because they are relatively straightforward

[1:11:28] Voice 5: Good. Okay. Yeah. Thank you. That's, that's, so that's, but that's $500.

[1:11:33] Planner Zupanec: Correct.

[1:11:34] Voice 5: Yes. To me, it's just complete. Anyways, I'll get to the discussion later.

[1:11:37] Voice 5: It's it's yeah. Thank you.

[1:11:41] Planner Zupanec: You can go 20% up or down on these in terms of the policy around the model

[1:11:45] Planner Zupanec: fee bylaw,

[1:11:46] Planner Zupanec: the local trust committee can increase or decrease within a margin of,

[1:11:50] Planner Zupanec: I think 20%. So you do have that ability.

[1:11:54] Voice 5: Okay. Thank you. And then, and then protection of farming.

[1:11:58] Voice 5: before

[1:11:59] Trustee Rogers (probable): we leave this one could i just ask trustee langer sits on the rpc i what i was struck with

[1:12:06] Trustee Rogers (probable): this subdivision one and i haven't had a chance to ask anybody this question is the recommendation

[1:12:12] Trustee Rogers (probable): is the fees go down from what they currently are and i there must have been a discussion about that

[1:12:17] Trustee Rogers (probable): at rpc as they went through each of these and i i i not trying to put you on the spot but do you

[1:12:23] Trustee Rogers (probable): Do you know whether you can, why that decision was made around the $1,000 and $100 lot?

[1:12:32] Voice 13: It is based on the report.

[1:12:34] Voice 13: The information is provided by the planner.

[1:12:38] Voice 13: They did a study of tracking time, et cetera, for all of the actions, and they came up with this level.

[1:12:48] Voice 13: level. I don't think we didn't get into all the details of every individual item,

[1:12:55] Voice 13: although there was some discussion around the extra per lot amount. Yeah, I don't have any

[1:13:05] Voice 13: recollection of any really detailed discussion on each item in the model fee bylaw.

[1:13:10] Trustee Rogers (probable): It

[1:13:11] Voice 13: was just based on their study.

[1:13:13] Trustee Rogers (probable): Thanks. Sorry. Go ahead, Trustee Cooper.

[1:13:15] Trustee Rogers (probable): Okay

[1:13:17] Planner Zupanec: so the next question was around this development permit application in respect of

[1:13:22] Planner Zupanec: all the different categories that development permits come in. Gabriela doesn't currently have

[1:13:26] Planner Zupanec: a farming development permit area for the protection of farmland that doesn't exist in

[1:13:31] Planner Zupanec: the local trust area here but it may at one point so the fee structure is set out but as it mentions

[1:13:38] Planner Zupanec: here it's not in your bylaw currently because you don't actually have a development permit area

[1:13:44] Planner Zupanec: with this objective.

[1:13:53] Trustee Rogers (probable): Trustee Colbert?

[1:13:55] Voice 5: Thank you. That was my understanding as well, that

[1:13:57] Voice 5: it's due to the fact that

[1:13:59] Voice 5: the official community plan sort of

[1:14:01] Voice 5: has not been updated

[1:14:03] Voice 5: with that sort of tangible

[1:14:05] Voice 5: stuff. So, thank you.

[1:14:08] Trustee Rogers (probable): Okay. Trustee Langer,

[1:14:10] Trustee Rogers (probable): any questions for the planner?

[1:14:12] Voice 13: Yeah, in response to that, yeah,

[1:14:14] Voice 13: I think that it's something that

[1:14:16] Voice 13: when it's developed in the

[1:14:18] Voice 13: bylaws, then at the same time we would be

[1:14:20] Voice 13: putting the it into the model fee bylaw you know at that point in time we can't sort of anticipate

[1:14:26] Voice 13: putting fees into something that doesn't currently exist in our bylaws and it's easy i mean to do the

[1:14:33] Voice 13: land use bylaw change it takes time but the team model fee bylaws is a much faster process and can

[1:14:40] Voice 13: follow that very quickly so i have a question on the whole scope and this is something that

[1:14:47] Voice 13: i asked before i never got clarified not here but elsewhere as well is is the intent of this

[1:14:53] Voice 13: whole policy that the extraordinary service costs will be collected into an agreement

[1:15:02] Voice 13: and at the end reconciled with the adjustments you know up or down based on what actual costs

[1:15:10] Voice 13: are incurred by the local trust committee and that in fact there's no intent to collect the

[1:15:17] Voice 13: fees up the extraordinary cost fees up front as they arise you know like if we decide that there's

[1:15:24] Voice 13: going to be first nation um visits that we would then ask them for money we would in fact just

[1:15:32] Voice 13: amend the agreement to add in that amount to the to the tally of whatever is expended

[1:15:38] Voice 13: it with 150 estimate is that correct because when I read the bylaw it sort of implies deposits being

[1:15:48] Voice 13: paid and agreements being entered into and to me it's just confusing so

[1:15:53] Planner Zupanec: how it's happened and worked

[1:15:55] Planner Zupanec: in the past in my experience is that we're already midstream through an application when we determine

[1:16:03] Planner Zupanec: that there's extraordinary costs that are going to be incurred so the application fee's already

[1:16:08] Planner Zupanec: already been received for midstream and it's identified by the planner that these are the

[1:16:16] Planner Zupanec: anticipated extraordinary processes or costs that will be incurred and the local trust committee

[1:16:20] Planner Zupanec: gives direction by resolution to staff to enter into that process by which we provide an estimate

[1:16:29] Planner Zupanec: and we collect the the funds and hold it until the processing of that file is complete and then

[1:16:36] Planner Zupanec: And whatever's left over is reimbursed to the applicant upon the closure of that file.

[1:16:45] Voice 13: That's right.

[1:16:46] Voice 13: So what's the purpose of the agreement, cost recovery agreement?

[1:16:48] Voice 13: Is that

[1:16:49] Planner Zupanec: just a general statement?

[1:16:50] Planner Zupanec: It's a document through the finance department that stipulates what the works are that the

[1:16:56] Planner Zupanec: money can be used for.

[1:16:57] Planner Zupanec: So the planner and the applicant figure out exactly what it is that needs to happen so

[1:17:02] Planner Zupanec: that there's no surprises that we're asking people to do something that they never agreed

[1:17:07] Planner Zupanec: agreed you know they never agreed to so in most cases it would be extra community information

[1:17:12] Planner Zupanec: meetings additional consultation or site visits or yeah for the most part those are the key pieces

[1:17:20] Planner Zupanec: that require or an additional public hearing because of insufficient information that's

[1:17:26] Planner Zupanec: been provided it would be the onus is on the applicant then to cover those extra costs

[1:17:32] Planner Zupanec: okay and we lay

[1:17:34] Voice 13: it out in that agreement

[1:17:35] Planner Zupanec: yeah

[1:17:36] Voice 13: so the cost recovery agreement really is just

[1:17:38] Voice 13: an understanding then between the trust and the proponent that's

[1:17:43] Planner Zupanec: correct and then the the funds

[1:17:45] Planner Zupanec: are reimbursed they have to be reimbursed if they're not utilized for those specific purposes

[1:17:50] Planner Zupanec: they have to be given back within a certain amount of time or at the closure of the file

[1:17:55] Planner Zupanec: if we've gone through the whole process and used up any amount and then if we run out which has

[1:18:00] Planner Zupanec: has also happened where we've gone through the extraordinary process cost recovery we've used

[1:18:06] Planner Zupanec: up all the money so we come back to the local trust committee to let you know there's no money

[1:18:11] Planner Zupanec: left there's still more work to do the applicant if they want to proceed with this application we

[1:18:16] Planner Zupanec: require additional funds to do this work and then the applicant has the choice to either withdraw

[1:18:22] Planner Zupanec: the application and stop with their processing of the file or submit an extra deposit so we can

[1:18:30] Planner Zupanec: continue processing yeah

[1:18:33] Voice 13: where i got confused then is in section 6.1 where it says extraordinary

[1:18:37] Voice 13: service costs will be paid by the applicant through a cost recovery agreement so i read it

[1:18:43] Voice 13: as being well we're going to enter the cost recovery agreement and then reconcile it down

[1:18:47] Voice 13: at the end so it's just the wording i guess that threw me off

[1:18:51] Planner Zupanec: okay well my understanding is what i

[1:18:54] Voice 13: just

[1:18:54] Planner Zupanec: described that's how it's worked in practice yeah

[1:18:57] Voice 13: yes because it sounds like it's a cost

[1:19:00] Voice 13: recovery agreement that's the the tool to collect the money anyway yeah okay i'm fine with that then

[1:19:08] Voice 13: i just as i said i got confused about that that section but the other other comment is really minor

[1:19:16] Voice 13: is uh 6.6 and it again this is just it says uh the deposit provided to the islands trust

[1:19:35] Voice 13: trust as opposed to pay to the islands trust so just a minor change in word and i just it's not

[1:19:43] Voice 13: i don't think it's a legal issue but it's just and maybe it is but i don't know it says six yeah

[1:19:50] Voice 13: 6.6 and it says we talk about paid and pay and then also we talk about provide so provide the

[1:19:58] Voice 13: applicant with the amount i'm not going to make it an issue either but i look for consistency

[1:20:10] Voice 13: and terminology and I will respond to it.

[1:20:18] Voice 13: I'll leave it at that.

[1:20:23] Trustee Rogers (probable): Okay, if there's no other questions,

[1:20:28] Trustee Rogers (probable): we should have our discussion.

[1:20:30] Trustee Rogers (probable): And one of the things we need to talk about

[1:20:32] Trustee Rogers (probable): is the $1,000 proposed, $1,000 for affordable housing

[1:20:40] Trustee Rogers (probable): by society, et cetera.

[1:20:44] Trustee Rogers (probable): And I know there was direction

[1:20:46] Trustee Rogers (probable): from the local trust committee to to develop that and maintain that in our in our bylaws

[1:20:55] Trustee Rogers (probable): the in other locations the or in other circumstances the of course the that those

[1:21:02] Trustee Rogers (probable): issues are addressed by way of the sponsorship policy that the executive committee considers

[1:21:07] Trustee Rogers (probable): on a case-by-case basis um i will say that that in my three years as on the executive that

[1:21:15] Trustee Rogers (probable): that that policy is oversubscribed.

[1:21:23] Trustee Rogers (probable): We tend to, I can't recall when we turned down,

[1:21:26] Trustee Rogers (probable): we may have turned one down,

[1:21:28] Trustee Rogers (probable): but it's subscribed over the amount

[1:21:34] Trustee Rogers (probable): that's put in the budget for it.

[1:21:36] Trustee Rogers (probable): And I guess it's a bit of a mug game

[1:21:40] Trustee Rogers (probable): is the lower the fee at the outset

[1:21:41] Trustee Rogers (probable): or do you or do you um or do you let the the application for sponsorship uh go ahead which

[1:21:49] Trustee Rogers (probable): effectively makes the app if it's for the full amount of the application fee it's it's um uh

[1:21:55] Trustee Rogers (probable): it makes the application zero um anyway trustees i'll leave it uh you're open for your discussion

[1:22:02] Trustee Rogers (probable): i see you're unmuted trustee colburn so i'll start with you yeah

[1:22:06] Voice 5: i maybe i should have asked

[1:22:08] Voice 5: this because you raised something as well about that the um the application to the executive

[1:22:13] Voice 5: committee to have the application fee either waived or refunded i was wondering if that would

[1:22:17] Voice 5: still apply um you know if you set amount a thousand dollars could the non-profit or or

[1:22:24] Voice 5: um a charity uh go to the executive committee for that amount as well or is it is it one yeah

[1:22:30] Voice 5: Yeah, they could. Okay.

[1:22:33] Trustee Rogers (probable): Yeah. So no, that, that, that policy is the policy.

[1:22:37] Trustee Rogers (probable): And it doesn't relate to any specific bylaw or fee schedule.

[1:22:42] Trustee Rogers (probable): It's just, if you paid a fee and you meet the criteria,

[1:22:47] Trustee Rogers (probable): you can apply to the executive who makes a decision on each case as to whether

[1:22:51] Trustee Rogers (probable): granted. And we've, you know,

[1:22:53] Trustee Rogers (probable): we've granted them from everything from daycares to affordable housing

[1:22:56] Trustee Rogers (probable): projects to community hall,

[1:23:00] Trustee Rogers (probable): call rezonings, etc. There's been a

[1:23:02] Trustee Rogers (probable): variety of them.

[1:23:03] Voice 5: What I like about this is it lowers the

[1:23:05] Voice 5: bar immediately in terms of, you know, budget conscious volunteer run organizations being able

[1:23:14] Voice 5: to sort of meet the first obstacle or challenge on the application path. So I'm happy with a lower

[1:23:21] Voice 5: fee. The 20% that the exact in terms of the model fee by law in front of us, the 20% sort of line

[1:23:28] Voice 5: where if if this local trust committee says we want to raise or lower this fee by more than 20

[1:23:35] Voice 5: does that so for subdivisions within the process uh the the trustee von jaris outlined um the

[1:23:41] Voice 5: subdivision in a new lot item has actually gone down and gone down i think more than more than

[1:23:48] Voice 5: 20 so if we put that back up is it 20 from what it exists now in the gabriel ltc model fees bylaw

[1:23:56] Voice 5: or is it this draft it's it's because it's just draft yeah

[1:24:01] Planner Zupanec: it's for the for the 20 of the model

[1:24:04] Planner Zupanec: the suggested cost in the model fee yeah

[1:24:09] Voice 5: so i i'm going to put forward i think that's just

[1:24:11] Voice 5: incredibly low i i think the i'm glad that the the third item there captures those boundary

[1:24:18] Voice 5: line adjustments which you know can can be quite useful for people you know making adjustments

[1:24:23] Voice 5: adjustments with their neighbors or properties that they own, that's not adding to the residential

[1:24:28] Voice 5: burden of single user market homes. So the, I'm just going to say, I think the, in terms of staff

[1:24:38] Voice 5: time and in terms of the longer term costs to environment and everything else, I believe that

[1:24:47] Voice 5: That fee should not just go back to what it was in the existing fees line, but it should go up.

[1:24:57] Voice 5: And so that's something I'll put forward in a motion if I need to or put it on the table right now for discussion.

[1:25:02] Voice 5: I have real problems with the way this is presented right now.

[1:25:07] Voice 5: And I don't see any rationale for it going down from what it was.

[1:25:10] Voice 5: And I only see a rationale for going up and well above the 20% threshold.

[1:25:18] Trustee Rogers (probable): Trustee Langer.

[1:25:19] Voice 13: Yeah, I have a little bit of caution around that.

[1:25:23] Voice 13: These fees supposedly are set as the average cost, and we're using the average cost.

[1:25:30] Voice 13: So if we're going to increase it, we need to have a rationale, and it has to be tied to costs.

[1:25:37] Voice 13: I don't think we can tie it to environmental costs, as long-term environmental costs.

[1:25:44] Voice 13: It's really about costs up front incurred in the process.

[1:25:48] Voice 13: I'm a little nervous about that.

[1:25:50] Voice 13: Does it cost $1,300?

[1:25:54] Voice 13: Well, the report from the planners at the RPC was that it's $1,000 is the average cost trust-wide.

[1:26:05] Voice 13: Maybe we can argue that it's higher here for other reasons, like other factors.

[1:26:13] Voice 13: Maybe it will be like in Salt Spring, the travel time, et cetera, involved in it.

[1:26:19] Voice 13: It will be less than, say, for the northern region because of the geographical extent,

[1:26:27] Voice 13: traveling to Gambier, I think, for instance.

[1:26:31] Voice 13: So we should have a rationale, I think, for increasing it.

[1:26:37] Voice 13: Decreasing it is just sort of a granting of a benefit to the developer.

[1:26:45] Voice 13: So I'm not in favor of decreasing it.

[1:26:47] Voice 13: I also know that what I recall is with some of the development permits is that they reduced the amount even for the environmentally focused development permits.

[1:27:03] Voice 13: It was $1,000 versus $1,700 for form and character.

[1:27:07] Voice 13: So there were some adjustments there made already.

[1:27:11] Voice 13: ready.

[1:27:14] Voice 5: But the fees are going down for the subdivision application process, right? They're

[1:27:20] Voice 5: going down from what they exist for the Gabriel LTC.

[1:27:23] Voice 13: Yeah. So

[1:27:24] Voice 5: you're not in favor of that?

[1:27:29] Voice 13: Not in favor. Well, we had it at $1,300. Presumably that was premised on some costing

[1:27:36] Voice 13: calculation. We're now saying it's $1,000. So I'm supportive of keeping the $1,300.

[1:27:47] Voice 13: it's based on something from the past and what they're saying then basically is the revision

[1:27:54] Voice 13: doesn't fit as well the revised model fee bylaw doesn't fit as well for the northern area because

[1:28:01] Voice 13: of geographical reasons and i think that would be a bit devalid if you want to go higher than

[1:28:07] Voice 13: 1300 dollars then do we not have to provide some sort of rationale as to what what has changed and

[1:28:12] Voice 13: what else what other factors would cause that don't know the history of the the figures uh so

[1:28:19] Voice 13: it's a bit speculative on that part

[1:28:22] Voice 5: you know my anyway and yeah i asked the planner about staff

[1:28:26] Voice 5: time because in my observations it's been significantly higher for for especially one

[1:28:31] Voice 5: or two of the subdivision applications and processes so yeah um and then the other piece

[1:28:36] Voice 5: of it is um you know we're getting to the point this island has was so completely subdivided

[1:28:42] Voice 5: before the formation of the islands trust and really hasn't been um you know what you're

[1:28:48] Voice 5: looking at is the land that's left has more issues and more challenges just because it's

[1:28:55] Voice 5: you know it hasn't been developed yet and there's reasons for that um so it seems like they're

[1:29:01] Voice 5: getting more complicated not less and taking up more staff time not less and that's just not an

[1:29:06] Voice 5: observation also the environmental costs i think are built into the mandated islands trust so i

[1:29:10] Voice 5: I think that has to be taken into consideration in all these things.

[1:29:13] Voice 5: But in terms of average staff costs,

[1:29:15] Voice 5: I only see this as going up over the past three years and we have to make

[1:29:20] Voice 5: this future proof in some way.

[1:29:22] Voice 5: So I'll put forward a motion that the application for subdivision review in

[1:29:27] Voice 5: table three, number one, be retained at 1300.

[1:29:33] Voice 5: And the application for subdivision review per additional lot created

[1:29:41] Voice 5: be retained at $130.

[1:29:45] Trustee Rogers (probable): I'll second that.

[1:29:48] Trustee Rogers (probable): Okay, great.

[1:29:48] Trustee Rogers (probable): We've got a motion on the table.

[1:29:49] Trustee Rogers (probable): I haven't said much, and I'll tell you why.

[1:29:52] Trustee Rogers (probable): I don't sit on the RPC,

[1:29:53] Trustee Rogers (probable): so I haven't been part of these discussions,

[1:29:55] Trustee Rogers (probable): and every local trust committee that has different

[1:29:58] Trustee Rogers (probable): has had different.

[1:30:00] Trustee Rogers (probable): a different development of their application processes will be having separate considerations.

[1:30:08] Trustee Rogers (probable): I will say I share some, I don't know what the right word is, surprise that given that these

[1:30:17] Trustee Rogers (probable): fees probably haven't gone up for many, many, many years, that our costs are actually less

[1:30:24] Trustee Rogers (probable): on an average basis than are contained in those fees. I mean, it would strike me that

[1:30:29] Trustee Rogers (probable): But what we've heard continually is that they that in fact, we aren't recovering all of our costs on many applications.

[1:30:36] Trustee Rogers (probable): And in fact, the main driver of the of the fees review and the policy from the RPC was because we were conscious of the fact that our fees didn't keep up, hadn't been keeping up with our actual costs.

[1:30:48] Trustee Rogers (probable): So it's quite surprising to see when they actually go down. So it's that or the proposal is that it goes down.

[1:30:57] Trustee Rogers (probable): So I'm going to vote in favor of this motion, but I'm actually going to suggest that we then ask that perhaps the director or somebody, or we obtain a copy of the report and the rationale for the suggestion around the subdivision review.

[1:31:19] Trustee Rogers (probable): view um it's it's it's it's i i and i want to also keep in mind something we can't we can't

[1:31:28] Trustee Rogers (probable): utilize the fees to do two things we can't utilize it to make a profit center um i mean that's not

[1:31:35] Trustee Rogers (probable): allowed under our legislation so we can't say well we're going to make money here so we can

[1:31:41] Trustee Rogers (probable): spend it somewhere else that's i that's not permitted the second thing we can't do is we

[1:31:45] Trustee Rogers (probable): We can't simply make it so expensive to try and obtain some other policy objective, such as making it more difficult to subdivide.

[1:31:57] Trustee Rogers (probable): If you want to address the issues of land that currently has zoning that allows it to subdivide in circumstances where we think that might not be appropriate any longer, then you address that through the zoning.

[1:32:13] Trustee Rogers (probable): and you start a project by looking at,

[1:32:17] Trustee Rogers (probable): and I think that's where you address it.

[1:32:19] Trustee Rogers (probable): You can't do it just by saying,

[1:32:20] Trustee Rogers (probable): well, we're going to make it so expensive

[1:32:22] Trustee Rogers (probable): they won't be able to do it,

[1:32:23] Trustee Rogers (probable): which is, I guess, the flip side of the first coin

[1:32:27] Trustee Rogers (probable): is that we can't use it

[1:32:28] Trustee Rogers (probable): as a profit center.

[1:32:29] Trustee Rogers (probable): Anyway, but I do agree that it is,

[1:32:31] Trustee Rogers (probable): and I'm going to vote in favor of this motion.

[1:32:34] Trustee Rogers (probable): I do agree that there's something incongruous about it

[1:32:39] Trustee Rogers (probable): and I don't quite understand it.

[1:32:41] Trustee Rogers (probable): so I would hope we can get some explanation when this comes back in terms as a draft bylaw yeah

[1:32:47] Trustee Rogers (probable): and

[1:32:48] Voice 5: and some Gabriel specific because of the subdivision past um you know my sort of point

[1:32:54] Voice 5: and and trustee various points about travel costs to northern regions and um so yeah your second

[1:33:01] Voice 5: piece of that chair rogers do you want to add that to this motion or do that as a separate no no I

[1:33:05] Trustee Rogers (probable): would think it would be a second motion I think

[1:33:07] Voice 5: I want to

[1:33:08] Trustee Rogers (probable): support this I might personally I would

[1:33:10] Trustee Rogers (probable): just but just uh would like to deal with this motion and then i think we should talk about

[1:33:15] Trustee Rogers (probable): some language about what to request back as an explanation go ahead right yeah

[1:33:21] Voice 13: yeah i was just

[1:33:22] Voice 13: going to say that part of the issue is that this is a trust-wide average costing and there are

[1:33:29] Voice 13: geographical differences which i mentioned you know like they're traveling from gambia or say

[1:33:33] Voice 13: and the other factor is that we are a separate corporate entity and so you know our we rely on

[1:33:42] Voice 13: the local government act for our model fee bylaw as a separate entity from say status island

[1:33:48] Voice 13: and so we've done a sort of a general review of the whole trust but really it's a decision

[1:33:56] Voice 13: of the local trust committee as to what the costs are that are incurred in providing the services

[1:34:02] Voice 13: is a model fee bylaw gives you the average overall but ultimately you still have to look locally as

[1:34:08] Voice 13: to what is happening

[1:34:11] Trustee Rogers (probable): yeah no i i understand that and and you're right on all counts so um any

[1:34:18] Trustee Rogers (probable): discussions about this particular motion and i assume nadine you got it because you usually do

[1:34:27] Voice 8: yeah i've got it okay

[1:34:28] Trustee Rogers (probable): uh then i'll call the vote and just say i trustee colburn if you want to

[1:34:33] Trustee Rogers (probable): Yeah, in favor.

[1:34:34] Trustee Rogers (probable): Yeah, okay.

[1:34:35] Trustee Rogers (probable): So that passes unanimously.

[1:34:37] Trustee Rogers (probable): So I'm going to – I don't need to propose it.

[1:34:40] Trustee Rogers (probable): I usually let you guys propose motions,

[1:34:42] Trustee Rogers (probable): but I'm going to move that the local trust committee request staff

[1:34:54] Trustee Rogers (probable): or the director of planning to provide the rationale

[1:34:59] Trustee Rogers (probable): for the proposed fees on subdivision referrals.

[1:35:09] Voice 5: Can we add for the Gabriola LTC?

[1:35:12] Voice 5: Just to make it very specific to not just trust-wide,

[1:35:16] Voice 5: but how it relates to here?

[1:35:19] Trustee Rogers (probable): We could, but as Trustee Langer, I said, of course,

[1:35:24] Trustee Rogers (probable): this wasn't addressed local trust committee by local trust committee.

[1:35:28] Trustee Rogers (probable): It was done on an average.

[1:35:29] Trustee Rogers (probable): I guess

[1:35:30] Trustee Rogers (probable): we could ask whether there's anything unique about the Gabriola LTC.

[1:35:41] Trustee Rogers (probable): I don't know how you would address that.

[1:35:45] Trustee Rogers (probable): That's the problem.

[1:35:47] Voice 13: It would almost be a sort of geographical question to some degree.

[1:35:52] Voice 13: Geography, where planning staff are located, etc.

[1:35:55] Trustee Rogers (probable): Yeah.

[1:35:56] Voice 13: On an island-by-island basis.

[1:35:59] Voice 13: Yeah, keeping in

[1:36:00] Trustee Rogers (probable): mind that, I'm guessing, and Planner Zupanich will be able to answer this more directly than I, that almost always subdivision referrals would be done on a desk basis as opposed to traveling to go and see the property.

[1:36:21] Trustee Rogers (probable): I can't recall a planner coming to the Gambier area, for example, to review a subdivision proposal.

[1:36:29] Trustee Rogers (probable): but maybe it

[1:36:29] Trustee Rogers (probable): happens i don't know

[1:36:30] Voice 2: yeah

[1:36:32] Planner Zupanec: definitely in the last two years there haven't been any site

[1:36:37] Planner Zupanec: visits if they're if they're convenient uh we will piggyback onto some other reason for travel

[1:36:44] Planner Zupanec: but just exclusively for a subdivision referral that would be very very rare

[1:36:48] Voice 5: right and planner

[1:36:50] Voice 5: zupanich in terms of the development history and the different you know a lot of the islands and

[1:36:54] Voice 5: ltcs are developed in different ways so would there be a difference in the challenges or length

[1:37:00] Voice 5: of staff time depending on that that history and the land that's being uh put forward now

[1:37:09] Planner Zupanec: yeah i'm not sure i understand the question in

[1:37:12] Voice 5: terms of complexity of application and staff time

[1:37:15] Voice 5: are there differences between the islands based on development history yes

[1:37:21] Planner Zupanec: so i think what you

[1:37:23] Planner Zupanec: could ask because we do such thorough tracking of our application work there there might be data

[1:37:31] Planner Zupanec: related of course there's data related to subdivisions all the subdivisions that have been

[1:37:35] Planner Zupanec: processed in this office in the last few years there is a time collection piece to it so they

[1:37:43] Planner Zupanec: are able to determine roughly how much time has been spent processing the gabriola local trust

[1:37:49] Planner Zupanec: area subdivision applications so i think that isn't unreasonable to get some more specifics

[1:37:56] Planner Zupanec: thanks

[1:37:57] Trustee Rogers (probable): nadine can you read back the motion that i did because i can think of a maybe a tweak

[1:38:03] Trustee Rogers (probable): week that

[1:38:05] Voice 8: the ltc request staff or the director of planning provide rationale for the proposed fees

[1:38:11] Voice 8: of on subdivision referrals and

[1:38:15] Trustee Rogers (probable): could you add and any data related specifically to

[1:38:24] Trustee Rogers (probable): gabriola subdivision referral and i guess that should i guess that should be data related to

[1:38:34] Trustee Rogers (probable): staff time on gabriel or something okay so so that's the i guess i've made that motion

[1:38:42] Trustee Rogers (probable): you got it is there a

[1:38:43] Voice 5: second i'll second that i'll second that with that with that

[1:38:46] Voice 5: addition okay

[1:38:47] Trustee Rogers (probable): and is there any further discussion related to that then i'll call i'll call the vote

[1:38:54] Trustee Rogers (probable): so that passes unanimously and then there is a motion uh that was in the staff recommendation

[1:39:03] Trustee Rogers (probable): and I guess the question is are we ready to make that motion to ask them to bring back the fee law

[1:39:09] Trustee Rogers (probable): keeping in mind we've already passed a motion to amend it so the wording would be that the

[1:39:15] Trustee Rogers (probable): customer have to draft a new fee bylaw based on the model attached with the following with the

[1:39:25] Trustee Rogers (probable): with the following modification and then we should add and the previous and the previous motion of

[1:39:32] Trustee Rogers (probable): of the local trust committee.

[1:39:35] Trustee Rogers (probable): Does that make sense, trustees?

[1:39:48] Voice 2: Yes.

[1:39:50] Trustee Rogers (probable): You get my drift?

[1:39:52] Trustee Rogers (probable): I'm moving this.

[1:39:53] Trustee Rogers (probable): I think so.

[1:39:56] Trustee Rogers (probable): Okay, we got ahead of ourselves and added them on

[1:39:59] Trustee Rogers (probable): and we changed the schedule before we got to this motion.

[1:40:03] Trustee Rogers (probable): So we've already modified it.

[1:40:08] Trustee Rogers (probable): Okay.

[1:40:10] Trustee Rogers (probable): And I have no idea what the, I just say on the record,

[1:40:14] Trustee Rogers (probable): I have no idea what the executive committee is going to do

[1:40:17] Trustee Rogers (probable): when they see this motion?

[1:40:19] Voice 13: One of the arguments can be as well

[1:40:21] Voice 13: that maybe they need to look at the sponsorship policy

[1:40:27] Voice 13: and exclude the reduced fees such as this.

[1:40:31] Voice 13: Because we are enabling a society

[1:40:35] Voice 13: that they don't face a $5,000 fee,

[1:40:39] Voice 13: they face a $1,000 fee.

[1:40:42] Trustee Rogers (probable): Or a $7,000 fee,

[1:40:44] Trustee Rogers (probable): because often there's an OCP

[1:40:45] Trustee Rogers (probable): amendment attached

[1:40:46] Voice 13: to it as well.

[1:40:47] Voice 13: Wow.

[1:40:48] Trustee Rogers (probable): Anyway, does someone want to make that motion?

[1:40:52] Voice 5: Yeah, I make the motion.

[1:40:55] Voice 5: So is it that the Gabriel Island Local Trust Committee

[1:40:58] Voice 5: requests staff to draft a new fee bylaw

[1:41:01] Voice 5: based on the model fee bylaw attached?

[1:41:03] Voice 5: Should I put as amended?

[1:41:05] Voice 5: Yes, as amended.

[1:41:06] Voice 5: To Trust Council Policy 5.61 Application Processing Services

[1:41:09] Voice 5: with the following modification,

[1:41:11] Voice 5: that the fee for an official community plan

[1:41:13] Voice 5: or land use bylaw amendment

[1:41:14] Voice 5: or combination thereof for affordable housing

[1:41:16] Voice 5: where the applicant is a registered charity

[1:41:18] Voice 5: or non-profit society be $1,000.

[1:41:21] Trustee Rogers (probable): Okay, that's been seconded.

[1:41:23] Trustee Rogers (probable): And so just to add the words, Nadine, as amended,

[1:41:26] Trustee Rogers (probable): forget that last little bit that I put in before.

[1:41:29] Trustee Rogers (probable): And I think we've talked it through.

[1:41:31] Trustee Rogers (probable): So is there any further discussion?

[1:41:36] Voice 5: Just that, you know, I think we can't make assumptions

[1:41:39] Voice 5: based on executive committee actions,

[1:41:43] Voice 5: you know, from one term to another.

[1:41:44] Voice 5: It'll probably be a different set of poor souls

[1:41:47] Voice 5: um um doing those jobs in the next term and um you know the the the ideological mindset could

[1:41:55] Voice 5: change significantly so i think this i like setting this within the uh the model three

[1:42:00] Voice 5: bylaw considering the crisis that's uh that's engulfing this place

[1:42:04] Voice 13: the the risk is that it

[1:42:07] Voice 13: does get rejected and then when do we get back to another bylaw and redo it and resubmit it and

[1:42:14] Voice 13: when does it actually come into effect so it has well potential well keep

[1:42:18] Trustee Rogers (probable): in mind this is an

[1:42:19] Trustee Rogers (probable): administrative bylaw so we can give it we can give it three readings when it comes to us uh it turns

[1:42:26] Trustee Rogers (probable): around from the executive committee in three weeks so it'll be back at the next meeting

[1:42:32] Trustee Rogers (probable): after we give it the three readings so um so it's it's not a big turnaround time if it comes

[1:42:41] Trustee Rogers (probable): If it, for some reason, the executive committee says, and frankly, we haven't put our mind to these sorts of things yet, but it, I mean, it's, as I said, it's sort of out of one pot and into another.

[1:42:57] Trustee Rogers (probable): We either pay for it through the sponsorship or we take less of the outset.

[1:43:02] Trustee Rogers (probable): and if you want to change the sponsorship policy that's a trust council policy so that's

[1:43:09] Trustee Rogers (probable): requires us going to trust council and and anyway so anyway i've got a call i've got a move a motion

[1:43:16] Trustee Rogers (probable): moved in a second is there any further discussion if not i'll call the vote uh all in favor in favor

[1:43:23] Trustee Rogers (probable): okay so that passes unanimously is there any further discussion related to the fees bylaw

[1:43:28] Trustee Rogers (probable): Good. Then let's move on. Now we're on to the second page of our agenda, which is, and I'm open to the trustees to tell me how you'd like to deal with both Trustee Longerise's report, which is on page 47 to 58 regarding the model cell tower strategy.

[1:43:58] Trustee Rogers (probable): strategy. And then we have the Telus Tower referral and we have the staff report. And

[1:44:04] Trustee Rogers (probable): I know we have two people currently on the call, the Zoom meeting to discuss that. And

[1:44:16] Trustee Rogers (probable): it's 20 after 12. So how would, what's the pleasure of the trustees in terms of keeping

[1:44:21] Trustee Rogers (probable): going? Do we want to combine these, deal with them separately? How do you view it?

[1:44:26] Trustee Rogers (probable): I

[1:44:29] Voice 13: think it can be done separately. It

[1:44:32] Voice 13: was put forward last time. People have had a chance

[1:44:36] Voice 13: to read it. I was just going to make a few comments about it as a result of my conclusions.

[1:44:45] Voice 13: It's really an issue of the model strategy.

[1:44:53] Voice 13: strategy yes

[1:44:55] Trustee Rogers (probable): i and i've read it um and and i guess my and i i've noticed the few um i'll call them a

[1:45:03] Trustee Rogers (probable): few but the the some the some language inconsistencies between the two between our

[1:45:09] Trustee Rogers (probable): our model strategy and the the cpp um and i've noted the points that you made about about those

[1:45:19] Trustee Rogers (probable): and but i i and i also noted that you sort of surmise certain things about what we can and

[1:45:26] Trustee Rogers (probable): can't do but i'm not sure what it is you want to do if there's a if there's something specific that

[1:45:33] Trustee Rogers (probable): you are asking us to do

[1:45:36] Voice 13: uh no i'm not asking you to do anything i mean we've got the model

[1:45:40] Voice 13: self-strategy in place now we're operating under it it's just uh courageous initiatives that i had

[1:45:47] Voice 13: about the my original issues and that you know further research and some of my

[1:45:53] Voice 13: assumptions on my you know conclusions are arc are just assumptions but and no

[1:46:02] Voice 13: I I still have I still struggle with that decision that was made almost two

[1:46:07] Voice 13: years ago and I think that there are issues with the model strategy and

[1:46:15] Voice 13: And really, it

[1:46:16] Voice 13: comes, and I'll just, we can just let it go after this, is that it's almost, and this may be wrong, but my sense is that we're told that this is the, these are the rules, but then we are given flexibility and there's ambiguity, which even Roger says, in their rules that make it difficult.

[1:46:39] Voice 13: And I can understand their frustration.

[1:46:41] Voice 13: You know, what is the rule?

[1:46:44] Voice 13: What are the rules?

[1:46:46] Voice 13: And I think that the Rogers felt that it was too ambiguous,

[1:46:49] Voice 13: and I agree with them in the terminology.

[1:46:51] Voice 13: So it leads it up to the local government and the proponent to try and sort this out.

[1:46:57] Voice 13: So they sort of step out of the process.

[1:47:00] Voice 13: And I think if they're making firm rules, it should be firm then.

[1:47:03] Voice 13: And so what's our role?

[1:47:05] Voice 13: our role seems to be sort of going along with the um element of yes we've got some say in this

[1:47:14] Voice 13: but really it's a matter of us trying to argue that with the proponent and they step out of it

[1:47:19] Voice 13: and i think they should be firmer on that they're going to come in and say this is what's going to

[1:47:23] Voice 13: happen and that they should just do that in their policy and take us out of the role and then we

[1:47:29] Voice 13: can deal with it locally with the with the federal government the other thing is the um and this

[1:47:37] Voice 13: That's more about the results of the survey that TELUS did.

[1:47:44] Voice 13: So I'll leave that for them.

[1:47:46] Voice 13: Anyway, let's just leave it at that.

[1:47:49] Voice 13: You know my concerns, and I can't change the strategy.

[1:47:55] Voice 13: We voted on it, what we adopted, and I think there are issues.

[1:48:02] Trustee Rogers (probable): Okay.

[1:48:03] Voice 13: I'll

[1:48:03] Trustee Rogers (probable): leave it at that.

[1:48:04] Trustee Rogers (probable): Thank you very much.

[1:48:06] Trustee Rogers (probable): Trustee Colburn, do you wish to say anything about that before we move on to the next item on the agenda?

[1:48:10] Trustee Rogers (probable): no

[1:48:11] Voice 5: i i the what we um i had more issues with what we replaced uh i found it more vague and more open

[1:48:18] Voice 5: to interpretation than than the model strategy so it's kind of i would i would really welcome

[1:48:23] Voice 5: some more directive um changes um to to what what happens and also that this as i've mentioned

[1:48:31] Voice 5: before um go through regional planning committee and just to back up to how it was created which

[1:48:37] Voice 5: which was through a project, the regional planning committee.

[1:48:39] Voice 5: In terms of agenda and what we're working on,

[1:48:41] Voice 5: I note that the fire chief, Will Sprogus

[1:48:44] Voice 5: is on the attendee list

[1:48:45] Voice 5: and we've also got someone from TELUS.

[1:48:47] Voice 5: So my preference would be to deal with those

[1:48:48] Voice 5: in the interests of respecting other people's time,

[1:48:51] Voice 5: that we deal with those items

[1:48:54] Voice 5: where people are currently waiting to deal with us.

[1:48:59] Trustee Rogers (probable): That's fine.

[1:49:00] Trustee Rogers (probable): I'm just going to actually, then we'll move on to,

[1:49:04] Trustee Rogers (probable): well, the next item on the agenda is the TELUS Tower referral

[1:49:06] Trustee Rogers (probable): and then we can skip to, I understand Mr. Sprogas is here to talk about 11.3,

[1:49:12] Trustee Rogers (probable): which is the annual inspections.

[1:49:14] Trustee Rogers (probable): Is that correct?

[1:49:19] Trustee Rogers (probable): As they may know?

[1:49:20] Voice 5: Yeah, that's my understanding as well.

[1:49:22] Trustee Rogers (probable): Okay, so what we can do is after, perhaps what we'll do is we'll see where we get

[1:49:26] Trustee Rogers (probable): on the TELUS Tower referral, the staff report, and then we'll skip down to 11.3

[1:49:33] Trustee Rogers (probable): and deal with the Galliano Volunteer Fire Department's annual inspection

[1:49:37] Trustee Rogers (probable): and then take our and then take our break gabriola sorry what did i say galliano

[1:49:45] Trustee Rogers (probable): now i

[1:49:46] Voice 5: now i'm happy to

[1:49:47] Voice 5: take charge of galliano too i've

[1:49:48] Trustee Rogers (probable): got i've got all the g's mixed up

[1:49:52] Trustee Rogers (probable): um okay well i'm just going to take two minutes i just need a comfort break for two minutes and

[1:49:56] Trustee Rogers (probable): i'll be right back and we'll we'll move and perhaps if they're not already in our

[1:50:00] Trustee Rogers (probable): are I think they are the I'll just flag for the fellow the people from tell us

[1:50:08] Trustee Rogers (probable): that we'll be right back and we'll deal with this referral in two minutes thanks

[1:50:13] Trustee Rogers (probable): mr. mispronounces Anastas and mr. Marlott are here and if I what I could

[1:52:52] Trustee Rogers (probable): suggest to you is you just keep yourself muted for a few minutes and we'll get

[1:52:58] Trustee Rogers (probable): our staff report and then we'll turn to you for anything you wish to say or or any commentary you

[1:53:09] Trustee Rogers (probable): wish to make or questions from the trustee thanks uh scott just let me know when you're if you're

[1:53:23] Trustee Rogers (probable): back i

[1:53:25] Voice 5: am here perfect

[1:53:27] Trustee Rogers (probable): so um thank you so for those uh with us we're on 7.1 of the agenda

[1:53:35] Trustee Rogers (probable): agenda package, which is a referral and staff report on a TELUS proposal for a tower on

[1:53:43] Trustee Rogers (probable): Gabriela's plan.

[1:53:44] Trustee Rogers (probable): I think you're going to lead us through the staff report.

[1:53:47] Planner Zupanec: Sure.

[1:53:48] Planner Zupanec: I'll do a quick summary for you.

[1:53:49] Planner Zupanec: All the information that you need to consider is in this package.

[1:53:53] Planner Zupanec: And as you know, we have both TELUS representatives here to answer any specific questions that

[1:53:57] Planner Zupanec: you have.

[1:53:58] Planner Zupanec: So the complete public consultation summary is attachment one, and that was submitted

[1:54:03] Planner Zupanec: by TELUS back in November.

[1:54:04] Planner Zupanec: And this is what the request for concurrence is for.

[1:54:08] Planner Zupanec: So the recommendation is that the local trust committee request staff to advise TELUS that you concur with the consultation as submitted for the tower on South Road, which is shown in figure one of the staff report.

[1:54:25] Planner Zupanec: And the submission from TELUS meets the concurrence requirements of the model strategy for antenna systems based on our analysis.

[1:54:33] Planner Zupanec: And so we are recommending that you do provide concurrence today to TELUS.

[1:54:38] Planner Zupanec: I won't go through all the summary and background information that's in the report as I'd rather you leave your time for specific questions with TELUS.

[1:54:47] Planner Zupanec: There are some alternatives you could consider to the recommendation is withholding the concurrence or requesting additional information.

[1:54:57] Planner Zupanec: And we can go through those options if you need to discuss those.

[1:55:00] Planner Zupanec: but I'll leave it to possibly on the screen here and pass it over to the

[1:55:07] Planner Zupanec: trustees to go over your questions as I know there are a few that you would like

[1:55:11] Planner Zupanec: to discuss thank

[1:55:17] Trustee Rogers (probable): you and welcome to the two individuals from Telus or and I

[1:55:24] Trustee Rogers (probable): guess the question I have for trustees before we turn to them is is do you have

[1:55:30] Trustee Rogers (probable): any questions specifically for staff as opposed to for telus yeah trustee longer yeah

[1:55:41] Voice 13: i i do have

[1:55:42] Voice 13: some questions observation and questions one is let's

[1:55:46] Trustee Rogers (probable): let's let's do questions for staff

[1:55:49] Trustee Rogers (probable): and if

[1:55:49] Voice 13: they're questions for telling yeah we have

[1:55:51] Trustee Rogers (probable): them here yeah

[1:55:52] Voice 13: the process i guess in terms of

[1:55:55] Voice 13: of where we're at right now.

[1:55:58] Voice 13: Our pre-consultation period of process,

[1:56:04] Voice 13: this seems to be compressed into one process.

[1:56:09] Voice 13: I don't see any distinction, like in part one,

[1:56:13] Voice 13: we're supposed to look at potential public hearing,

[1:56:19] Voice 13: public meeting session, they've done the survey,

[1:56:23] Voice 13: and but we've never actually discussed what as a trust we would want and that normally is

[1:56:29] Voice 13: occurred occurring in the pre-consultation stage and once that's done then we go to the

[1:56:35] Voice 13: consultation and they then submit their application but it seems to be all done at one

[1:56:40] Voice 13: time so we've not discussed the application per se until today so you know do we want to have a

[1:56:47] Voice 13: public meeting, community public meeting on the proposal, in addition to the mail-in.

[1:56:54] Voice 13: That's an option within the modern strategy, and now we're being asked to provide a decision

[1:57:04] Voice 13: on recommend or not, so are we just reviewing what's happened in the past and say, are we

[1:57:09] Voice 13: okay with what's happened up to date?

[1:57:11] Voice 13: That seems to be the question, but we haven't really had a chance to say, yes, we think

[1:57:20] Voice 13: there should be a public meeting.

[1:57:23] Voice 13: So the process is not clear to me as to what's occurred.

[1:57:27] Voice 13: We had the one a couple of years ago, and then the subsequent adoption, and then that

[1:57:34] Voice 13: was it until, was it, I see July 1st, there was a letter to staff talking about, I'm saying

[1:57:42] Voice 13: and started the pre-consultation process then september 9th there was an email from the planner

[1:57:48] Voice 13: saying that they would be doing a report and we're coming forward seeking further with information and

[1:57:53] Voice 13: seek further uh comments and direction as per the model strategy and then there was a letter

[1:58:00] Voice 13: in november 18th um about the um the survey that was done and then we get the report you know today

[1:58:10] Voice 13: day which is done in February. So has the process has laid out in the model strategy being followed

[1:58:19] Voice 13: step by step? I'm not sure that it has. Are we now at the point of saying do we agree with

[1:58:28] Voice 13: the survey that they've done in the past and that there's no other survey required or no other

[1:58:35] Voice 13: meeting required? And it says that in the model strategy that a meeting is required if the tower

[1:58:41] Voice 13: is higher than 15 meters or if it's potentially contentious are we now if we say no then are we

[1:58:49] Voice 13: saying well we don't and we're not following the model strategy that's set out but that's where

[1:58:56] Voice 13: that i i get i'm quite honestly i'm confused on the process and maybe

[1:59:00] Voice 13: that's a reflection of the

[1:59:01] Voice 13: model strategy itself okay

[1:59:05] Trustee Rogers (probable): so there's a lot done back there trustee larry garrison i'm not sure

[1:59:09] Trustee Rogers (probable): a lot of it sounded like commentary as opposed to questions um i mean i know you framed them

[1:59:17] Trustee Rogers (probable): as questions uh but are they rhetorical or are you actually looking for uh an answer

[1:59:24] Voice 13: actually

[1:59:27] Planner Zupanec: in july when tala submitted their package outlining their proposal for how they were

[1:59:33] Planner Zupanec: going to proceed with the consultation it appears that that might have been the opportunity for the

[1:59:39] Planner Zupanec: the local trust committee at your last meeting in July prior to the summer break to have reviewed

[1:59:44] Planner Zupanec: that and provided some direction to TELUS. That wasn't done. The TELUS was advised that they were

[1:59:51] Planner Zupanec: to proceed and submit that information to staff and that then we would prepare a report to the LTC

[1:59:57] Planner Zupanec: as soon as we were able.

[2:00:00] Planner Zupanec: to so that's as much as I can sort of provide some clarity on in terms of what was happening

[2:00:04] Planner Zupanec: in July so TELUS did receive confirmation from our office to proceed with the proposal

[2:00:10] Planner Zupanec: for consultation with the community as per the information package that they submitted

[2:00:16] Planner Zupanec: and they did provide that summary document back to us in the fall and then we've been

[2:00:22] Planner Zupanec: trying to get it onto your agenda for your review so there was not an opportunity for the local

[2:00:30] Planner Zupanec: trust committee to comment on that proposal for consultation if you feel that the consultation

[2:00:37] Planner Zupanec: as presented in the attachment is insufficient because of the lack of a public an online it

[2:00:43] Planner Zupanec: would have had to have been online a public forum or a meeting opportunity then i assume today is

[2:00:51] Planner Zupanec: the opportunity to discuss that particular concern and the options that might exist to address the

[2:00:59] Planner Zupanec: concerns around that retroactively as talus does um and i won't speak for talus they're here to

[2:01:06] Planner Zupanec: discuss that but they feel that they have concluded and exceeded the requirements for consultation

[2:01:12] Planner Zupanec: yeah within the community based on what they've uh presented in attachment one yeah that's part

[2:01:19] Voice 13: Part of the issue, I guess, because the public meeting, according to the model strategy, should occur within the outreach to the community within seven days or something like that.

[2:01:29] Voice 13: So it's sort of a post-process confirmation by the trust, I guess, as to what's happened in the past.

[2:01:39] Trustee Rogers (probable): Can you tell me, Trustee Langer, as you mentioned some email in September that I'm not, I wasn't familiar with and I just wanted to what you were referring to.

[2:01:50] Voice 13: It's in the package.

[2:01:54] Voice 13: The July 1st email.

[2:01:57] Trustee Rogers (probable): Well, there's a July 7th application.

[2:02:01] Trustee Rogers (probable): You mentioned one in September.

[2:02:04] Voice 13: Oh, yeah.

[2:02:05] Voice 13: That's from Ian Cox.

[2:02:08] Trustee Rogers (probable): To who?

[2:02:10] Voice 13: Oh, it's just to myself.

[2:02:16] Voice 13: I thought it was to all of us.

[2:02:17] Voice 13: From Ian.

[2:02:18] Voice 13: And what he says was, this is on September the 28th.

[2:02:21] Voice 13: TELUS will be applying for a tower in a new proposed location up the hill from the South

[2:02:28] Voice 13: Bend Fire Hall.

[2:02:29] Voice 13: They are in the process of doing their public notification and receiving comments.

[2:02:33] Voice 13: When that period is over and the comments have been gathered, I will be writing a staff

[2:02:37] Voice 13: report for an LTC agenda, date to be determined, that will present the information and seek

[2:02:42] Voice 13: LTC comments and further direction for the Model N10 strategy that was adopted.

[2:02:47] Voice 13: office there was no application fee currently for this and they gave a little of fees by law

[2:02:52] Voice 13: that's the email i'm referring to but i thought

[2:02:56] Voice 13: it was to all of us

[2:02:57] Trustee Rogers (probable): yeah and so okay so just just

[2:02:59] Trustee Rogers (probable): to be clear yes and and so that's and and we haven't had it this is the first time it's been

[2:03:06] Trustee Rogers (probable): on our agenda since that email was written and it's the first time it's been on our agenda yeah

[2:03:11] Trustee Rogers (probable): trustee colburn i see your hand go ahead yeah

[2:03:15] Voice 5: i guess i have the same question for staff as for

[2:03:17] Voice 5: for TELUS, so I'll just ask it once

[2:03:18] Voice 5: and maybe both can respond.

[2:03:19] Voice 5: First Nations consultation and discussions,

[2:03:23] Voice 5: I know on other islands there's been construction of towers

[2:03:27] Voice 5: before talks take place, but what has the process been

[2:03:30] Voice 5: in terms of, especially in this location,

[2:03:33] Voice 5: speaking with Tsunamik First Nation about this proposal?

[2:03:37] Planner Zupanec: Yeah, so we had advised TELUS that consultation

[2:03:41] Planner Zupanec: was a requirement as part of your model strategy

[2:03:43] Planner Zupanec: and I'll let Doug or Chad speak to the two nations

[2:03:47] Planner Zupanec: that they've been in touch with hi

[2:03:49] Voice 7: yeah thank you and uh glad to be here i'll just note that as well

[2:03:53] Voice 7: um hi chair rogers and trustees uh happy to answer this question and any others that you may have

[2:03:59] Voice 7: um and i'm also here joined here with chad as well who um from cypress land consulting and chad has

[2:04:05] Voice 7: you know maybe some more of the specifics about the consultation process so we can draw on that

[2:04:09] Voice 7: as well um as it relates to uh first nations consultation so we um the first thing i would

[2:04:16] Voice 7: note is that the the site is located on ministry of transportation property so you know there is

[2:04:21] Voice 7: there's a duty to to consult on you know that rests with the provincial government and so there

[2:04:26] Voice 7: is that uh that to know it as well you know um beyond what's uh what's what the requirements are

[2:04:32] Voice 7: in the um the uh protocol and so what we've done is we we reached out to us dynamic uh nation and

[2:04:38] Voice 7: also lax nation and um you know we've provided basically you know some some background on what

[2:04:44] Voice 7: what the proposal is and information package.

[2:04:46] Voice 7: So the Namook Nation has not responded and Laiakson Nation has.

[2:04:51] Voice 7: And so we've had some conversations with staff from Laiakson.

[2:04:55] Voice 7: And I think, you know,

[2:04:56] Voice 7: probably the next step will probably be to present to chief and council as

[2:05:00] Voice 7: well at some point.

[2:05:01] Voice 7: And we'll continue to go through those processes as we work through the

[2:05:05] Voice 7: Ministry of Transportation requirements as well.

[2:05:09] Trustee Rogers (probable): And what, can you just tell us when those,

[2:05:12] Trustee Rogers (probable): was when you reached out to those first nations and and and was that just a letter or did you do

[2:05:19] Trustee Rogers (probable): something else yeah

[2:05:21] Voice 7: it would have been uh right when we started the consultation process so it

[2:05:25] Voice 7: would have been you know in lockstep with the other activities that we were doing the um notification

[2:05:29] Voice 7: to uh to neighbors within i believe it's you know a kilometer radius and also um the newspaper

[2:05:36] Voice 7: notification as well and so um chad do you remember when when that was exactly yeah it would

[2:05:42] Voice 4: have been in early september

[2:05:44] Voice 7: right yeah and that's that's an information package that we

[2:05:47] Voice 7: we had submitted to them with all the uh the relevant uh information so

[2:05:52] Trustee Rogers (probable): and can you tell us

[2:05:55] Trustee Rogers (probable): or give us an indication so you when you say presented chief and council you're talking about

[2:06:00] Trustee Rogers (probable): the lay action yeah

[2:06:02] Voice 7: and that's just based on a conversation that we've had with um with staff

[2:06:05] Voice 7: they indicated that they uh there might be some some interest from um you know from from council

[2:06:10] Voice 7: in the proposal so um it's we don't have anything planned at this point but um yeah that's just

[2:06:15] Voice 7: based on a meeting with staff trustee

[2:06:18] Trustee Rogers (probable): colburn did you have other want to follow up on your question

[2:06:22] Voice 5: no i did note that within the um the names of the landholders in the areas affected there's

[2:06:29] Voice 5: two that are related to land held in trust both by the province and the federal government

[2:06:33] Voice 5: specifically for sunamux so there's kind of a you know a double consultation piece to this and that

[2:06:39] Voice 5: But, you know, it's I'm glad to hear that at least there's been some outreach because because that's certainly come up on other islands.

[2:06:49] Voice 5: So thank you for that response.

[2:06:54] Voice 13: Yeah. And one of the things I should point out is that the Regional Planning Committee just added to their topics and changed the model strategy to include First Nation contact.

[2:07:06] Voice 13: contact that was missing in the model strategy, other than one small reference saying, I think

[2:07:15] Voice 13: it's in the pre-consultation, references First Nations.

[2:07:26] Voice 13: Sinema could potentially come forward with some issues, and I think that we need to hear

[2:07:33] Voice 13: from them.

[2:07:35] Voice 13: They may have some concerns around heritage items there.

[2:07:41] Voice 13: We don't know.

[2:07:48] Voice 4: Yeah, just on that note.

[2:07:49] Voice 4: I mean it's part of the provincial process so before they issue license to

[2:07:54] Voice 4: tell us they do assess the dialogue between tell us and the First Nations so

[2:08:02] Voice 4: that is part of the process for them yeah

[2:08:06] Trustee Rogers (probable): and it and I'll just say it's

[2:08:08] Trustee Rogers (probable): always challenging when we're sort of caught in this scenario because for I

[2:08:15] Trustee Rogers (probable): don't know if it was tell us or some other organization that had for example

[2:08:20] Trustee Rogers (probable): I'm conscious of the issues that arose on Thedas related to a tower. We were in a position where

[2:08:32] Trustee Rogers (probable): it wasn't felt like the LTC and the Trust had done a sufficient job in ensuring that there was

[2:08:38] Trustee Rogers (probable): with concurrence with the First Nations and that was not in accord

[2:08:48] Trustee Rogers (probable): with our reconciliation statement and our commitment to reconciliation.

[2:08:53] Trustee Rogers (probable): And so it does concern me somewhat that we don't have any indication

[2:08:59] Trustee Rogers (probable): that there's what the issues may or may not be regarding the First Nations.

[2:09:04] Trustee Rogers (probable): um and and in particular this name and i i'm guessing that all of this land is under some

[2:09:11] Trustee Rogers (probable): form of a you know and i think everything is but i'm under some form of a land claim

[2:09:15] Trustee Rogers (probable): so um and of course it's provincial land so how do we have any suggestions how we get beyond

[2:09:22] Trustee Rogers (probable): that and if you have to go through that process with them anyway before you go ahead is there

[2:09:28] Trustee Rogers (probable): is there a need for us to to indicate our concurrence at this time while you're still

[2:09:35] Trustee Rogers (probable): going through your consultation with the relevant first nations yeah

[2:09:40] Voice 4: it's a good question it's a

[2:09:42] Voice 4: good question one of the nuances here is i know the fetus project because we we were involved

[2:09:47] Voice 4: with that as was doug um the nuance there is it was on private land here it is on provincial land

[2:09:54] Voice 4: act. So there's an added level of consultation required or process required here with the

[2:10:00] Voice 4: province. The province, as far as process goes, does require concurrence before issuing any

[2:10:09] Voice 4: license approval to tell us. So it is anytime we're dealing with the province and definitely

[2:10:17] Voice 4: the Ministry of Transportation, we have to get local government approval before they will

[2:10:24] Voice 4: proceed with the rest of their process including a consultation with First Nations and what's

[2:10:30] Voice 4: what's happened there as well as issuing any license to any license or permit to uh TELUS

[2:10:37] Voice 4: or any telecommunications company.

[2:10:41] Trustee Rogers (probable): So you have to get provincial government uh approval and

[2:10:45] Trustee Rogers (probable): the federal government the process with I what is it IESD let's forget that

[2:10:51] Voice 4: yeah I said um no we we

[2:10:55] Voice 4: We really don't need an approval from ISED.

[2:10:59] Voice 4: TELUS has a standing license to operate their network

[2:11:02] Voice 4: and build infrastructure.

[2:11:04] Voice 4: But we do need to get provincial approval

[2:11:08] Voice 4: prior to constructing anything here.

[2:11:11] Voice 4: And again, part of that process is confirmation

[2:11:14] Voice 4: of consultation with the First Nations.

[2:11:20] Trustee Rogers (probable): And what ministry is it that you have to work with?

[2:11:24] Voice 4: At the provincial level, it's ministerial.

[2:11:26] Trustee Rogers (probable): Provincial.

[2:11:27] Trustee Rogers (probable): Minister

[2:11:28] Voice 4: of Transportation and Infrastructure.

[2:11:32] Trustee Rogers (probable): Moody.

[2:11:33] Trustee Rogers (probable): Yeah.

[2:11:34] Voice 4: So we do quite a few projects with them, like you could imagine a lot of highways in rural

[2:11:40] Voice 4: areas throughout the province, a lot of projects there on Moody land.

[2:11:45] Trustee Rogers (probable): Mm-hmm.

[2:11:46] Trustee Rogers (probable): Mm-hmm.

[2:11:48] Trustee Rogers (probable): Okay.

[2:11:49] Trustee Rogers (probable): Trustee Langer.

[2:11:51] Voice 13: I'm sort of puzzled about this, about the provincial government's role, because

[2:11:55] Voice 13: the federal government would supersede provincial jurisdiction and this and then understanding that

[2:12:03] Voice 13: completely why why the iscb doesn't have they have the ultimate deciding power on the placement

[2:12:11] Voice 13: of a tower and yet they're saying that they don't that it's actually the province that has the final

[2:12:19] Voice 13: say no

[2:12:21] Voice 4: in this instance it's on provincial land so we're asking to use provincial land so naturally

[2:12:27] Voice 4: the province can say yes or no and issue a license or permit as such. Ultimately, yes,

[2:12:35] Voice 4: the federal government has jurisdiction over telecommunications through the Radio Communications

[2:12:40] Voice 4: Act, but they don't go so far as issuing, we don't apply to use a specific property or piece of land

[2:12:50] Voice 4: to the federal government and seek their approval. We're really, they're asking us to seek approval

[2:12:57] Voice 4: from local government and do a public consultation

[2:13:00] Voice 4: and obviously enter into agreement

[2:13:02] Voice 4: with whoever is the landowner.

[2:13:05] Voice 4: In this instance, it's the province that's the landowner.

[2:13:10] Voice 13: So if the province agrees to it,

[2:13:14] Voice 13: then what's our role in all of this?

[2:13:19] Voice 4: Again, the federal government through ICED

[2:13:24] Voice 4: is they require us to consult with the local government,

[2:13:29] Voice 4: you folks and and get concurrence prior to construction of the project but

[2:13:37] Voice 13: they don't have

[2:13:38] Voice 13: to whatever we say whatever we say doesn't ultimately it's not it's not we're not the

[2:13:46] Voice 13: files aside as a federal government they can just choose to go ahead anyway regardless of what the

[2:13:50] Voice 13: local government local government says that's my understanding if

[2:13:55] Voice 4: tell us were to um if let's say

[2:13:59] Voice 4: in this instance or any instance, you were to not grant concurrence for the project,

[2:14:05] Voice 4: then TELUS would have to appeal that decision to the federal government and get them involved.

[2:14:11] Voice 4: And ultimately, TELUS isn't very likely to do that. It's very rare that that ever happens.

[2:14:17] Voice 4: Ultimately, we would be coming back to you folks again and figuring out what are the issues that

[2:14:23] Voice 4: that you have with the proposal as is,

[2:14:25] Voice 4: and trying to work through those issues

[2:14:29] Voice 4: and trying to get concurrence to build a project

[2:14:32] Voice 4: and provide service to the community.

[2:14:35] Trustee Rogers (probable): Okay, fair enough.

[2:14:37] Trustee Rogers (probable): Can I just ask a question?

[2:14:39] Trustee Rogers (probable): I'm sorry, this is our first chance

[2:14:41] Trustee Rogers (probable): to sort of walk through this.

[2:14:42] Trustee Rogers (probable): I was looking at your letter of July the 7th,

[2:14:47] Trustee Rogers (probable): and I know neither of you are the authors of this.

[2:14:50] Trustee Rogers (probable): It's from someone first named Tawny,

[2:14:54] Trustee Rogers (probable): and I'll brutalize the last name, Virgen, but they talk about, and I don't know if you have it in

[2:15:00] Trustee Rogers (probable): front of you, but they say, it talks about the consultation, the pre-consultation, and here's

[2:15:05] Trustee Rogers (probable): the information package, and I can see what was happening. He says, once comments from islands

[2:15:10] Trustee Rogers (probable): trust are received, that's to the pre-consultation, an application submission will be required.

[2:15:15] Trustee Rogers (probable): So I was trying to figure out what that application submission was, because there doesn't appear to be anything between the July 7th letter and the November 18th report out.

[2:15:34] Trustee Rogers (probable): Can someone clarify that for me?

[2:15:36] Trustee Rogers (probable): yeah

[2:15:39] Voice 4: i mean ultimately um our application is the information package that is that was submitted

[2:15:48] Voice 4: here in july um and then there there's sometimes this feedback from various different jurisdictions

[2:15:56] Voice 4: whether it's a regional district or council or whatever um and then we might modify our proposal

[2:16:04] Voice 4: based on that in this instance there was no feedback really throughout the process we've

[2:16:12] Voice 4: been working with staff and we continued on through the public consultation process

[2:16:16] Voice 4: there really is no application per year policy or isense policies so maybe that that statement

[2:16:25] Voice 4: might be a bit unclear but really when we make application it was in July that was our proposal

[2:16:31] Voice 4: So we, you know, field any comments or concerns that staff or trustee members may have and could modify the design or process.

[2:16:44] Voice 4: We really didn't hear anything.

[2:16:46] Voice 4: So we continue on through the process and keep staff apprised of the process as we move through into the public consultation phase of it.

[2:16:55] Voice 7: if i could just add one thing chair rogers just uh as for their background because i know it

[2:16:59] Voice 7: seems like some of the comments and questions have been around the pre-consultation and then

[2:17:03] Voice 7: the official application um and so this you may recall you know i actually presented a few years

[2:17:08] Voice 7: ago so um in a sense actually the pre-consultation process started two years ago and we had uh

[2:17:15] Voice 7: originally a different site that um that we wanted to proceed with and staff had said to us well

[2:17:20] Voice 7: well that that one probably isn't the best idea and so then you know through other conversations

[2:17:25] Voice 7: with staff at the time and other analysis we ended up where we are now so i think some of that leg

[2:17:31] Voice 7: work was already done in the past by the time that we we started this official you know consultation

[2:17:36] Voice 7: process official uh application to the to the two islands trust and

[2:17:42] Trustee Rogers (probable): can i just be clear and i'm sorry

[2:17:44] Trustee Rogers (probable): trustee colbert i'm not trying to cut you out but i can't see you uh oh there your hand is up again

[2:17:49] Trustee Rogers (probable): why don't you go next and because i have another question go ahead trustee coulter yeah my question

[2:17:57] Voice 5: is related to the location which i think is the the primary discussion item here so and this is

[2:18:01] Voice 5: a slightly different or is a different location than the originally proceeded two years ago as

[2:18:05] Voice 5: mentioned um and we received a large number of correspondence previously as we discussed

[2:18:12] Voice 5: the model strategy from decorcy island and from um first responders and emergency services

[2:18:18] Voice 5: as personnel around cell phone connection so can you just give me i some of this is in the package

[2:18:22] Voice 5: but some of it isn't it will this improve the south end of the island communications this

[2:18:28] Voice 5: location specifically will it see an uptick in in in reception for decorsi mudge and the southern

[2:18:37] Voice 5: islands and then also the southern tip of gabriola yeah

[2:18:42] Voice 7: i can speak to that um so and you know

[2:18:44] Voice 7: actually, what I could do is share my screen, if that's helpful, just to show a visual. So I'll do

[2:18:50] Voice 7: that. Okay. Okay. Can everyone see this here? Yes.

[2:19:03] Voice 7: Okay, good. So yeah, this is quite detailed. So

[2:19:06] Voice 7: I'll just try to break this down rather quickly. There's a fair amount of detail in the color

[2:19:11] Voice 7: scheme here. But this is what things look like at present, you know. And so this is Gabriola,

[2:19:16] Voice 7: southern gabriola we have the islands to the south um you know the course being right here

[2:19:22] Voice 7: um ruxton is actually cut off unfortunately in this map um but you know what these what

[2:19:27] Voice 7: are these colors mean gray means there's no no chance of making a phone call basically even if

[2:19:32] Voice 7: you're outside pink you might be able to outside pink and blue maybe not inside and even even you

[2:19:39] Voice 7: know outside it's going to be unreliable um and then when you start getting into certainly the

[2:19:43] Voice 7: reds and the yellows you know that's that's where we want to be that's good coverage so you can kind

[2:19:47] Voice 7: of get a sense of that with the distribution of the patterns here um silva bay for instance and

[2:19:52] Voice 7: other parts of you know the cedar northern cedar area and gabriola because we do have an existing

[2:19:56] Voice 7: tower up here as well um so you know there and unfortunately you know again there's the waterways

[2:20:02] Voice 7: are not enabled in this prediction but you know and this is what i think everybody can understand

[2:20:07] Voice 7: anecdotally you know in southern gabriola island um there are there's essentially no service you

[2:20:12] Voice 7: You can't make a phone call from the location where the tower is proposed.

[2:20:15] Voice 7: And that applies to much of southern Gabriola and also, you know, the northern and eastern part of DeCourcy, for instance, as well.

[2:20:24] Voice 7: And, you know, in addition to that, too, you can't you can't access TELUS's smart hub service on a place like DeCourcy, for instance.

[2:20:30] Voice 7: It's just not possible with the current network unless you're on the western side.

[2:20:34] Voice 7: And so, you know, we go from that to to here, which is dramatically different.

[2:20:40] Voice 7: different so I would say you know in our in our experience this is a major major benefit

[2:20:45] Voice 7: major difference and you know from before to after and you can really start to get a sense of

[2:20:50] Voice 7: you know southern southern Gabriola and I would say most of Gabriola at that point because you

[2:20:55] Voice 7: can kind of get a sense this there's not a whole lot of residences in the area that would still be

[2:20:59] Voice 7: left you know mostly uncovered and then also the Corsi Island and Ruxton which is cut off

[2:21:05] Voice 7: unfortunately but the other thing to note too is all of the waterways would be very very

[2:21:10] Voice 7: good level of service as well so it would fix fix the problems that community members have brought

[2:21:15] Voice 7: to our attention and this this site came into being because of requests for service and so

[2:21:20] Voice 7: that's that's how we brought it into our plan it was community driven happy to answer any questions

[2:21:32] Voice 7: on the coverage did

[2:21:33] Trustee Rogers (probable): you have anything another question

[2:21:35] Voice 5: i'm just wondering about the whalebone

[2:21:37] Voice 5: neighborhood so you may not know some of the but that would be on the extreme eastern edge down

[2:21:42] Voice 5: quite a large hill so i'm assuming this look this new location will not quite reach that as well as

[2:21:48] Voice 5: the the previous one would but it's sort of the bottom edge of what's sort of pink and blue right

[2:21:53] Voice 5: now and it is a you know one of the larger residential uh neighborhoods and i'm assuming

[2:21:59] Voice 5: this tower will not have that much of an impact for that zone right yeah

[2:22:03] Voice 7: you know if you're seeing

[2:22:04] Voice 7: it in in sort of the pink here then it may not um you know and and the other thing too is some

[2:22:10] Voice 5: of these

[2:22:10] Voice 7: areas are it's it's hard to tell unless the tower is built you know and we're actually

[2:22:15] Voice 7: quite conservative with our estimates sometimes as well so okay

[2:22:22] Voice 5: thank you you're

[2:22:23] Trustee Rogers (probable): welcome i know

[2:22:25] Trustee Rogers (probable): i have another process question and i just want to make sure i understand um and and i is that

[2:22:32] Trustee Rogers (probable): there and granted it would have had to been electronic but um probably in the time frame

[2:22:37] Trustee Rogers (probable): but there was no as i understand the community consultation it was the the letter sent out to

[2:22:44] Trustee Rogers (probable): the i think it was 89 people and to various um organizations first nations and community groups

[2:22:51] Trustee Rogers (probable): etc etc um and uh the two ads in the newspapers and the request for written responses of which

[2:22:59] Trustee Rogers (probable): you provided but you didn't actually hold a community information meeting and we that's

[2:23:04] Trustee Rogers (probable): the term we use but you may have a different one you there wasn't one i just want to make sure

[2:23:09] Trustee Rogers (probable): there wasn't one that i i'm in misunderstanding that there was i want to make sure i'm not not

[2:23:15] Trustee Rogers (probable): mistaken you didn't hold one did you yeah

[2:23:19] Voice 4: that's correct we did not hold one i mean uh we typically

[2:23:23] Voice 4: don't especially when a project has a high level of support um you know throughout the pandemic

[2:23:31] Voice 4: I've worked on hundreds of projects. We haven't been doing public engaged public engaged open houses or information meetings.

[2:23:42] Voice 4: If the project had have been highly controversial with a high degree of community concern where you know in this instance we probably have 85% support, and even, you know, a lot of support from every other residents.

[2:24:01] Voice 4: We wouldn't have held a public open house I think your policy does reference, does reference it stuff comment on that. Typically we look to staff to identify if we should be doing further public engagement.

[2:24:16] Voice 4: We didn't at this time I know Sonia wasn't the person on the file at that time I was Ian.

[2:24:23] Voice 4: but we kept him apprised of everything we were doing and there was no further requirements to

[2:24:28] Voice 4: do anything further but no we didn't we didn't yeah

[2:24:32] Trustee Rogers (probable): and i and i and i please anybody watching

[2:24:37] Trustee Rogers (probable): please don't uh misunderstand me when i say what i think i mean but it's noticeable that

[2:24:44] Trustee Rogers (probable): a lot of, if not most of, the majority, the large majority of the correspondence and support is

[2:24:55] Trustee Rogers (probable): coming from Ruxpin and de Courcy. And fair enough, so it should be. And I totally understand their

[2:25:05] Trustee Rogers (probable): concerns. It would seem that all of those that are opposed are on Gabriel. And then there are some

[2:25:14] Trustee Rogers (probable): folks in the southern part of gabriola that are in favor as well so it's this odd scenario that

[2:25:20] Trustee Rogers (probable): we see from time to time that where the tower is going to go there's some level of opposition but

[2:25:26] Trustee Rogers (probable): where it's going to serve us is there it's going to it's uh there's a large degree of support

[2:25:32] Trustee Rogers (probable): um anyway that's my sort of without doing statistical analysis that was very clear

[2:25:38] Trustee Rogers (probable): impression i was left with as i went through the process in any case um i'll turn to the other

[2:25:43] Trustee Rogers (probable): trustees you have any questions about about um any further questions and and and maybe you know

[2:25:50] Trustee Rogers (probable): what would be helpful for me and maybe the rest of them would for the other trustees is is what is

[2:25:55] Trustee Rogers (probable): your time frame around all of this i

[2:26:00] Voice 7: can speak to that chair rogers it's it's always i always say

[2:26:03] Voice 7: it's a hard question to answer because we we don't we're not presumptuous um and we understand that

[2:26:09] Voice 7: things uh take time you know things are different out in on the islands we appreciate that and uh

[2:26:14] Voice 7: uh, you know, that's why we put quite a bit of time, um, initially into, into selecting a good

[2:26:18] Voice 7: location, what we feel is a good location. Um, you know, and I think just, you know, if, if we

[2:26:23] Voice 7: were to, to proceed through the process in the near future, we may still be in a position to

[2:26:30] Voice 7: consider starting on this site this year. And, um, again, that's, it's all subject to capital

[2:26:35] Voice 7: budgets. These are very expensive infrastructure projects. Um, you know, and, you know, but we are,

[2:26:41] Voice 7: Obviously we're getting into 2022 here. Depending on how much longer we go, we'd be looking at

[2:26:48] Voice 7: probably next year for the site to start construction.

[2:26:57] Trustee Rogers (probable): There's a lot of moving pieces

[2:27:00] Trustee Rogers (probable): there. Part of it is your own budgeting process. Part of it is you've got to get some sort of

[2:27:06] Trustee Rogers (probable): license of occupation or something like that from the province um and and and you're telling us you

[2:27:12] Trustee Rogers (probable): can't get that without establishing concurrence from the local governments and from and presumably

[2:27:18] Trustee Rogers (probable): from the first nations uh and and goodness knows how long that process takes with the province

[2:27:25] Trustee Rogers (probable): i think hopefully you guys have a fast track that other people don't have but maybe you don't

[2:27:31] Trustee Rogers (probable): um and uh so all of that sort of plays out in the in the context of you need to get your ducks in a

[2:27:37] Trustee Rogers (probable): row before you get your license of occupation and then you then you'd be able to figure out your own

[2:27:44] Trustee Rogers (probable): i'm sort of talking out loud but i'm just trying to make sure i understand you correctly then you

[2:27:48] Trustee Rogers (probable): can figure out your own budgeting construction issues

[2:27:50] Voice 7: exactly yeah that's correct and um you

[2:27:53] Voice 7: know i think what we we have found in other cases is that working with the ministry of transportation

[2:27:57] Voice 7: and infrastructure, it goes quite well.

[2:28:00] Voice 7: You know, so it's, you know, it can be a fairly quick process

[2:28:04] Voice 7: relative to other, you know, federal, provincial government.

[2:28:08] Voice 7: Yeah,

[2:28:09] Trustee Rogers (probable): Fluid Road takes a lot longer than that,

[2:28:11] Trustee Rogers (probable): but they have other considerations in the different structures.

[2:28:13] Trustee Rogers (probable): Trustee Colburn, sorry, Len Garris, did you have some questions?

[2:28:18] Voice 13: I did, yeah, actually.

[2:28:20] Voice 13: And with regards to the tower itself,

[2:28:23] Voice 13: itself. The question is, would you be doing 5G millimeter wave technology? Could you do

[2:28:31] Voice 13: show on the tower two millimeter cell terminology, which leads me to believe that it's talking

[2:28:41] Voice 13: about 5G and the millimeter wave technology. Is that correct?

[2:28:46] Voice 7: Yeah, I'd be happy to speak to that. So yeah, there's a lot of different kinds

[2:28:52] Voice 7: of 5g i would just start by saying that a lot of different flavors a lot of different frequencies

[2:28:59] Voice 7: ultimately there won't be any 3g and then there won't be any 4g so all of our frequencies will

[2:29:04] Voice 7: be devoted to 5g and you know and so at the we're at the point of the process now where that

[2:29:09] Voice 7: is starting to happen that turnover is starting to to base that's the first step so we're taking

[2:29:15] Voice 7: making our existing 4G LTE frequencies, same equipment, same antennas, and broadcasting 5G.

[2:29:24] Voice 7: So everything is the same, except it's the, you know, the technology, the architecture that

[2:29:30] Voice 7: underpins the technology is more advanced, and then the user experience is better because of that.

[2:29:36] Voice 7: The next step is, you know, basically will be to deploy our low band. So it's actually our

[2:29:42] Voice 7: lowest frequency and that will be, you know, 5G as well. And then we'll start to get into other

[2:29:49] Voice 7: mid-band ranges, you know, 3.5 gigahertz is going to be, you know, that would be deployed on most

[2:29:56] Voice 7: of our sites that are similar to this. But to your question, you know, sort of leading up.

[2:30:00] Voice 7: going through this the spectrum of radio frequencies to get to your question um and

[2:30:05] Voice 7: try not to be too technical because it's easy to get there um but millimeter wave is not it's it's

[2:30:11] Voice 7: not appropriate for this type of an area and so when we when you talk about miller meter wave and

[2:30:15] Voice 7: when you when you research that it's it's for urban areas it's a very very high frequency

[2:30:20] Voice 7: it does not propagate well at all you essentially need um line of sight and so it's it you know it

[2:30:27] Voice 7: It's more for smaller installations in urban areas to deliver a very, very fast speed.

[2:30:33] Voice 7: And so it's not something that would be very appropriate in this kind of a case.

[2:30:38] Voice 13: Well, that was part of my question was because I know that the 5D millimeter wave requires the small cell units interspersed throughout the whole area.

[2:30:48] Voice 13: And they only transmit a

[2:30:50] Voice 13: short distance, which would mean, I mean, it definitely wouldn't affect or wouldn't provide any service to Ruxton, say, or to Corsi.

[2:31:01] Voice 13: But, and as I understand the model strategy, that if that were to occur, there'd be no requirement to consult with the community on that exemption that's required.

[2:31:14] Voice 13: You know, it's only if it increases the height of the building or power pole by 25%.

[2:31:20] Voice 13: Otherwise, it's not required to even go to the local trust area to ask the community what they feel about it.

[2:31:29] Voice 13: So that's where part of my concern generates from is this, is the exemptions that are applicable once it gets set up.

[2:31:38] Voice 13: And it goes back to the original question that was asked by TELUS back in 2019.

[2:31:44] Voice 13: which was, do we need to consult with this equipment upgrades?

[2:31:49] Voice 13: That was the question that was posed to us.

[2:31:53] Voice 13: Nothing about the site, just about equipment upgrades.

[2:31:55] Voice 13: Under our old model strategy, would we have to consult?

[2:32:00] Voice 13: And then we got the word that if they had to consult on equipment upgrades,

[2:32:04] Voice 13: there would likely be no business case to proceed.

[2:32:08] Voice 13: To me, that seemed to be the issue more than the power itself

[2:32:15] Voice 13: of the future, the changes down the road, which then leads to 5G millimeter warning.

[2:32:23] Voice 2: So

[2:32:24] Voice 13: that's, and I noticed in your response to that one question was that, well, we could

[2:32:29] Voice 13: or couldn't, and I recognize that 5G covers a spectrum, but it's a higher spectrum, which

[2:32:36] Voice 13: is, I think is also an issue in a number of jurisdictions, and I know that the U.S. as

[2:32:41] Voice 13: well recently had a court case where they said, should the FCC go back and study it

[2:32:46] Voice 13: it more. It's not known yet that it's a new technology, this elevator wave. So that's

[2:32:53] Voice 13: some of my concerns about that. And, you

[2:32:56] Voice 2: know, I

[2:32:57] Voice 13: use CellServe. I don't have any problem

[2:32:59] Voice 13: with 4G LTE personally. I use it. It's great. It's for what's coming down the road. That's

[2:33:06] Voice 13: in my cell house. And I'm speaking as well for a number of people in the community who

[2:33:11] Voice 13: have those concerns. And I know health is jealous and all that. And ISCD relies on

[2:33:18] Voice 13: and Health Canada as the deciding entity on what is safe and what isn't safe.

[2:33:26] Voice 13: Do we accept all such decisions?

[2:33:29] Voice 13: I don't know.

[2:33:30] Voice 13: Health Canada approved the continuation of Roundup,

[2:33:33] Voice 13: and that's a controversial thing.

[2:33:35] Voice 13: So we need to look carefully at what governments have approved

[2:33:41] Voice 13: because they're not necessarily accurate or correct at the time,

[2:33:44] Voice 13: Especially with changing science, the way science changes, just some of my concerns.

[2:33:55] Voice 13: Go ahead.

[2:33:56] Trustee Rogers (probable): So, Keith, you're sort of mixing in your concerns about the protocol with the concerns about this particular application.

[2:34:03] Trustee Rogers (probable): So, if we could sort of talk about this particular, it's not technically an application, but how we want to deal with the recommendation from staff and, you know, what you want to do.

[2:34:19] Trustee Rogers (probable): I mean, there's been this form of community consultation. We've seen the response. We know what the, I think we know a little bit about what the technology, thank you for that explanation.

[2:34:31] Trustee Rogers (probable): nation i didn't realize i'm not an engineer the the various um different waves etc etc and we know

[2:34:39] Trustee Rogers (probable): but we've asked the questions about the so what i'm going to propose is do you need any more

[2:34:43] Trustee Rogers (probable): information from tell us and then we as a local trust community can talk about how we want to

[2:34:48] Trustee Rogers (probable): deal with the staff recommendation uh if that makes sense i don't want to cut

[2:34:52] Voice 13: you off i think

[2:34:53] Trustee Rogers (probable): i think this is an important conversation i just want to make sure we keep it focused

[2:34:57] Trustee Rogers (probable): Yeah,

[2:34:58] Voice 13: First Nation response is important to me.

[2:35:01] Voice 13: I mean, you know, they're going to ultimately need that anyway.

[2:35:07] Voice 2: You

[2:35:08] Voice 13: know, are we just going

[2:35:09] Voice 13: to go ahead and say, okay, yeah, that's fine.

[2:35:12] Voice 13: And then down the road, First Nation say to multi, no, we've got problems with this.

[2:35:20] Voice 13: Well,

[2:35:21] Trustee Rogers (probable): I mean, we could make our, I mean, let's talk about, let's focus on questions.

[2:35:26] Trustee Rogers (probable): questions and then we'll have our discussion with yourself and myself and and trustee Colburn

[2:35:31] Trustee Rogers (probable): any more questions trustee Colburn do you have any more questions no I do not okay so thank you

[2:35:43] Trustee Rogers (probable): I and we you know what we may come back to you so stick around um Mr. Anasuk and Mr. Marlett I

[2:35:51] Trustee Rogers (probable): again apologize if I if I um mispronounce your last name but we're just now going to talk about

[2:35:58] Trustee Rogers (probable): the staff report um and i guess the question is is uh trustees how do you want to proceed

[2:36:07] Trustee Rogers (probable): um in uh are you i mean some of the the stages of the motion are uh sorry my the i i've got this

[2:36:17] Trustee Rogers (probable): weird thing happening where the sun is coming in my eyes i don't know what that thing is up there

[2:36:22] Trustee Rogers (probable): Anyway, but some of the

[2:36:24] Trustee Rogers (probable): recommendations include wording like that we're, I'm just going, we're scrolling up to the staff report, including wording like that we're satisfied that they have satisfactorily completed their consultation with the Gabriola Island Local Trust Committee.

[2:36:45] Trustee Rogers (probable): I'm not sure why.

[2:36:46] Trustee Rogers (probable): Yeah.

[2:36:47] Trustee Rogers (probable): Yeah, I

[2:36:48] Voice 5: feel like in the interest of time, can I just put forward the motion and we can discuss it and then perhaps amend it, especially in terms of the First Nations consultation, which I recognize this land is owned by the Ministry of Transportation.

[2:37:00] Voice 5: So this has to sort of, you know, we are not in nation to nation discussions necessarily.

[2:37:05] Voice 5: This has to trigger that next phase.

[2:37:08] Voice 5: But I do think we need to mention that.

[2:37:10] Voice 5: So I'd like to just put the motion on the table and then we can use the discussion around that.

[2:37:14] Voice 5: Fine.

[2:37:14] Trustee Rogers (probable): Can

[2:37:14] Voice 5: I move it as presented?

[2:37:18] Voice 5: Or do you want

[2:37:19] Voice 5: me to read the whole thing?

[2:37:20] Trustee Rogers (probable): You can move it as presented.

[2:37:21] Trustee Rogers (probable): I'll move it as presented.

[2:37:25] Trustee Rogers (probable): And can we get a seconder for discussion purposes at least?

[2:37:31] Trustee Rogers (probable): Yeah.

[2:37:31] Trustee Rogers (probable): Okay.

[2:37:32] Trustee Rogers (probable): For discussion

[2:37:33] Voice 13: purposes, yeah.

[2:37:33] Trustee Rogers (probable): Yeah.

[2:37:34] Trustee Rogers (probable): Okay.

[2:37:34] Trustee Rogers (probable): So, Trustee Colburn, it's your motion.

[2:37:36] Trustee Rogers (probable): Why don't you speak to it first?

[2:37:38] Voice 5: Yeah.

[2:37:39] Voice 5: Yeah, I, I recognize that, you know, we're kind of caught up in process versus end result here.

[2:37:47] Voice 5: But in terms of what we're, and I've got issues with how the federal government does a lot of this stuff as well, trust me, I believe that a lot of advocacy is needed at that level, but we're left with this, you know, role.

[2:37:58] Voice 5: um and um i certainly see community need i see a health and safety uh issue with with this um and

[2:38:07] Voice 5: and an equity issue in terms of last mile service and some of the barriers that are put up uh to

[2:38:12] Voice 5: to uh communications uh technology reaching people in in sort of the more remote parts of

[2:38:19] Voice 5: places can be disadvantaged um quite easily as processes change so i i'd like to um um

[2:38:27] Voice 5: I am going to vote in support of this.

[2:38:30] Voice 5: I do feel like we need to add something around,

[2:38:32] Voice 5: even though it goes above and beyond what we can ask.

[2:38:35] Voice 5: I do feel, and it is the provincial process

[2:38:39] Voice 5: because they are the landholders.

[2:38:41] Voice 5: I do feel like I want to add something around First Nations

[2:38:45] Voice 5: because the model strategy does not have it in enough places

[2:38:49] Voice 5: as Trustee Longrath's reviews have shown.

[2:38:53] Voice 5: shown and I'm just not sure how or where to do that and maybe I'll turn to to share Rogers after

[2:39:02] Voice 5: Trustee Langeris has had his piece here but I feel like this is in terms of location and what

[2:39:10] Voice 5: we can speak to this is a spot that that works and that the community consultation that I read

[2:39:19] Voice 5: and that i've seen um does also speak broadly in support of this um and the the against um

[2:39:28] Voice 5: side are often arguments that we can't apply to as rationale to reject this even though i agree

[2:39:34] Voice 5: with it um i'm just not sure how you know we can't make a decision like that um because it

[2:39:41] Voice 5: just won't stand up so it would just be more time wasted in terms of um process as opposed to what

[2:39:47] Voice 5: what I see is is actually like a community need for this and that there are expectations so

[2:39:51] Voice 5: I'm going to be voting in favor of this I would I would prefer to have something

[2:39:55] Voice 5: around First Nations in this in a way that's respectful so that's that's where I'm at.

[2:40:06] Trustee Rogers (probable): Trustee Langer.

[2:40:08] Voice 13: Yeah myself as as as it's written I can't support it I understand the comment about

[2:40:15] Voice 13: First Nation concept, would the amendment be such that the concurrence would be subject to

[2:40:25] Voice 13: First Nation agreement of

[2:40:32] Voice 5: the placement? My understanding is the provincial process has

[2:40:35] Voice 5: that in it. That's why I'm kind of saying like we're just sort of stating the obvious, but I

[2:40:39] Voice 5: think there is worth in stating the obvious. But again, it's not our consultation to do

[2:40:46] Voice 5: in this case because it's not a private landholder.

[2:40:50] Voice 5: It is provincial land.

[2:40:53] Voice 5: But it does

[2:40:56] Voice 13: put the onus then on, I mean,

[2:40:59] Voice 13: if you give it to the provincial government saying we agree subject

[2:41:02] Voice 13: to First Nation agreement, then it puts the onus on them

[2:41:06] Voice 13: to make sure that they do actually carry it out.

[2:41:09] Voice 13: Yeah.

[2:41:10] Voice 5: That's what I'm just trying to figure out.

[2:41:12] Voice 2: Yeah,

[2:41:13] Voice 5: I don't want to.

[2:41:13] Voice 5: See, my problem is with item B here.

[2:41:15] Voice 5: does not require any further consultation with the public i almost want to add a separate item

[2:41:21] Voice 5: in terms of first nation consultation and not because it is a separate process right um so

[2:41:27] Voice 5: that's why i'm and looking at this i haven't exactly figured out because it is kind of what

[2:41:33] Voice 5: we're doing is not a condition that um that yeah it's it doesn't really hold anyone to anything

[2:41:41] Voice 5: except the fact that they have they're supposed to be doing it and are doing it in any case

[2:41:46] Voice 5: you know each ministry so so so this i

[2:41:52] Trustee Rogers (probable): i guess um i mean we can find some language to deal with

[2:41:55] Trustee Rogers (probable): that and i think subject to console confirmation of consultation and concurrence with the relevant

[2:42:01] Trustee Rogers (probable): first nations would probably do it and it sounds like

[2:42:05] Trustee Rogers (probable): um something language like that but i guess

[2:42:08] Trustee Rogers (probable): Mike I want to make sure before we go down that road trustee Longaris is is there something else

[2:42:14] Trustee Rogers (probable): that you are concerned about in the motion if that language was added but

[2:42:22] Voice 13: it's more of a comment that

[2:42:24] Voice 13: I did look at all the data as well as to who responded and you're right it's 63 people from

[2:42:30] Voice 13: DeCourcy 31 from Ruxton on Gabriel it was split 27 22 and there was one mix as they pointed out

[2:42:38] Voice 13: and then five responses which couldn't say where they were from where they're from Gabriel or not

[2:42:44] Voice 13: it's really unclear it was really hard to try and figure that out because of the size of the font

[2:42:49] Voice 13: you know it's provided in the document but the question then is are we okay without having a

[2:42:54] Voice 13: community information meeting yep that's one of

[2:42:59] Trustee Rogers (probable): the questions because one of the

[2:43:00] Voice 2: parts of this

[2:43:01] Voice 2: motion

[2:43:01] Trustee Rogers (probable): is is that the Gabriel local trust committee is satisfied with TELUS's public

[2:43:06] Trustee Rogers (probable): with consultation process and does not

[2:43:08] Trustee Rogers (probable): require any further consultation with the public um in order

[2:43:12] Trustee Rogers (probable): to grant whatever concurrence we grant whether it's conditional on first nations approval or not

[2:43:18] Trustee Rogers (probable): and i i i i please don't make me split the cast of the deciding vote um uh but the you know i'm

[2:43:30] Trustee Rogers (probable): sort of torn because uh we heard a lot in the 2020 about this back when when de courcy and and

[2:43:39] Trustee Rogers (probable): rexton people were coming to us it fairly regularly for quite a while so i'm extremely

[2:43:45] Trustee Rogers (probable): conscious of their interests in this um and we've had from time to time some some correspondence

[2:43:51] Trustee Rogers (probable): from them i remember i got a call from someone from valdez at one point asking me you know

[2:43:58] Trustee Rogers (probable): urging me to support whatever the tower proposal was built and i'm also conscious of the fact that

[2:44:04] Trustee Rogers (probable): telus apparently did what staff indicated they should do um and which is which is

[2:44:14] Trustee Rogers (probable): so they were you know operating in uh on that on that basis and but i am troubled about the

[2:44:22] Trustee Rogers (probable): fact or at least not troubled i am wondering about the fact that that i would have understood

[2:44:27] Trustee Rogers (probable): the process to normally have some sort of a public consultation, a public meeting, and

[2:44:36] Trustee Rogers (probable): I'm aware that on other islands such as Thedas and Salt Spring and Galliano that I'm aware

[2:44:45] Trustee Rogers (probable): of, and there may be others, those were often reasonably well attended.

[2:44:50] Trustee Rogers (probable): And I'm also conscious of what Trustee Colburn says, is that a number of the considerations

[2:44:57] Trustee Rogers (probable): member of the public want us to take into account are not in our bailiwick to take into account

[2:45:04] Trustee Rogers (probable): the public the safety considerations in terms of the radio waves the act specifically says that's

[2:45:12] Trustee Rogers (probable): not what we're supposed to be considering we're supposed to be considering the location we're

[2:45:16] Trustee Rogers (probable): supposed to be considering the impact on the community of having that structure there for

[2:45:22] Trustee Rogers (probable): example those photographs that show that the tower sticking up out of the trees and what the impact

[2:45:27] Trustee Rogers (probable): from the community members relating to that.

[2:45:29] Trustee Rogers (probable): That sort of thing.

[2:45:31] Trustee Rogers (probable): Anyway, so I'm sort of disconcerned about that,

[2:45:35] Trustee Rogers (probable): all of those things,

[2:45:36] Trustee Rogers (probable): which is one of the reasons I asked the question

[2:45:38] Trustee Rogers (probable): as to what their timing of their process looks like

[2:45:42] Trustee Rogers (probable): in terms of our decision-making.

[2:45:45] Trustee Rogers (probable): Anyway, Trustee Lenders, go ahead.

[2:45:47] Trustee Rogers (probable): I sort of interrupted you a little bit.

[2:45:49] Voice 13: No, my concern is regarding,

[2:45:52] Voice 13: you know, we're supposed to follow the model strategy,

[2:45:55] Voice 13: and it does talk about a requirement

[2:45:57] Voice 13: for a public information meeting yep

[2:46:01] Voice 2: and

[2:46:02] Voice 13: i'm you know i think that's that would that would have

[2:46:05] Voice 13: been great if it could have occurred it could have been a a virtual public information meeting but

[2:46:10] Voice 13: so far it's just been by email uh

[2:46:16] Trustee Rogers (probable): i guess so or letters i'm not sure how much came in physically

[2:46:20] Trustee Rogers (probable): but whatever and

[2:46:22] Voice 5: you know things in the paper i will just put forward you know we've had a lot

[2:46:26] Voice 5: of discussions about this at this local trust committee like it's been on

[2:46:29] Voice 5: the agenda a number

[2:46:30] Voice 5: of times the discussion generally this is a form of public conflict like what what are we doing if

[2:46:35] Voice 5: this isn't public consultation in some way you know and our meetings are there the agenda packages

[2:46:39] Voice 5: are out like and i get it but there's so many consultations going on governance manager view

[2:46:44] Voice 5: had none uh policy statement there was a first round of the second third like you know if if

[2:46:51] Voice 5: if there were a huge, if this were controversial, you know,

[2:46:57] Voice 5: absolutely. But the process and should it have been followed or how is it like,

[2:47:03] Voice 5: I get the process pieces, but I'm also wary of, of,

[2:47:07] Voice 5: of just, you know, of, of doing things because, you know,

[2:47:14] Voice 5: it looks like we're supposed to,

[2:47:15] Voice 5: as opposed to when where they're needed and where they're beneficial. And,

[2:47:17] Voice 5: and I think there's a better use of time here. And also there's,

[2:47:21] Voice 5: I see the clear and present need. And I see that this process has already been protracted quite a bit. And I've read through this. I've looked at where the responses came from as well. And I don't see this being as something that we, in the future process, and if it's not, you know, if it's not one staff person saying yes or no, it shouldn't be as variable as that.

[2:47:49] Voice 5: You know, it should be more locked in. I completely agree with that. But here we are. And with adding the First Nations piece, again, I think this then puts it towards another piece of consultation between the province, First Nations, and then the other pieces of the process that you have to go through to get this built.

[2:48:09] Voice 5: So I'm just not I just don't want to oversize what we're actually capable of doing, you know, because it's it's not it's not in our bailiwick, as Chair Rogers said.

[2:48:25] Trustee Rogers (probable): Trustee Langer.

[2:48:29] Voice 13: I understand what you're saying there, your point there.

[2:48:33] Voice 13: I guess I see things slightly differently.

[2:48:36] Voice 13: I don't think that we've we've extended the process.

[2:48:38] Voice 13: We've had our internal dialogue about the model strategy, but the application process started in July of last year.

[2:48:45] Voice 13: of the actual process and we've not had any input on that until now so i'm not sure that we've

[2:48:51] Voice 13: delayed the process we've had our own internal discussions around this uh my feeling on this

[2:48:57] Voice 13: is if it's amended to include first nation as trustee rogers said that that sort of wording

[2:49:02] Voice 13: uh i would likely just abstain from the motion which i know is positive because i have i have

[2:49:08] Voice 13: concerns about the other aspects I still think there should be it should have been a public

[2:49:15] Voice 13: hearing a public community information meeting on this but that's sort of where I'm at okay well

[2:49:23] Trustee Rogers (probable): I'm going to make a motion make a motion I again I don't like to make motions but I'm going to

[2:49:28] Trustee Rogers (probable): move that the recommended motion be amended by adding the words subject to confirmation

[2:49:36] Trustee Rogers (probable): of consultation and concurrence from relevant First Nations

[2:49:48] Trustee Rogers (probable): at the beginning of the paragraph.

[2:49:53] Trustee Rogers (probable): Does that make sense, Nadine?

[2:50:02] Voice 8: The only part I was confused at the beginning of the paragraph?

[2:50:07] Voice 8: Well,

[2:50:07] Trustee Rogers (probable): before we get into in accordance with, right?

[2:50:12] Trustee Rogers (probable): so or or app before we get into that is is it would read subject to confirmation

[2:50:20] Trustee Rogers (probable): oh i see how did that doesn't read right it doesn't read like in accordance with the

[2:50:28] Trustee Rogers (probable): telus public concerns stated to request staff to advise tell us that and then we add so after the

[2:50:39] Trustee Rogers (probable): or that subject to confirmation of uh consultation and concurrence of local first nations and then

[2:50:51] Trustee Rogers (probable): go into a tell us how satisfactorily completed the consultation with gabriel or local trust

[2:50:57] Trustee Rogers (probable): committee b that got it does that read better from all all the trustees concerned yeah that

[2:51:04] Voice 5: that works that that that i like putting that before the other that's what i was having trouble

[2:51:09] Voice 5: with is is where to put that so yeah that works for me okay

[2:51:13] Trustee Rogers (probable): uh planners we haven't included you

[2:51:18] Trustee Rogers (probable): in this do you have any concerns about that amendment no

[2:51:24] Planner Zupanec: okay

[2:51:26] Trustee Rogers (probable): so we've got a motion to amend

[2:51:29] Trustee Rogers (probable): the motion to read that way well i guess we don't need a we don't need a motion to amend the motion

[2:51:34] Trustee Rogers (probable): we just add that to the motion and then move move it as well actually it's not true sorry

[2:51:39] Trustee Rogers (probable): I'm sorry to be pedantic here,

[2:51:41] Trustee Rogers (probable): because we had the motion moved

[2:51:43] Trustee Rogers (probable): and seconded for discussion.

[2:51:44] Trustee Rogers (probable): So we now have a motion to amend it, to add those words.

[2:51:48] Trustee Rogers (probable): Do I have a seconder for that?

[2:51:50] Trustee Rogers (probable): I'll second that.

[2:51:51] Trustee Rogers (probable): Okay, so can we take, is there any discussion?

[2:51:54] Trustee Rogers (probable): If not, we'll vote on that.

[2:51:56] Trustee Rogers (probable): I'm in favor.

[2:51:58] Trustee Rogers (probable): Okay, so that passes unanimously.

[2:52:00] Trustee Rogers (probable): And so now we're back to the amended motion,

[2:52:03] Trustee Rogers (probable): which is as written with those additional words.

[2:52:05] Trustee Rogers (probable): Is there any further discussion related to that?

[2:52:07] Trustee Rogers (probable): uh

[2:52:09] Voice 13: chad marlin has his hand up i don't know sorry

[2:52:11] Trustee Rogers (probable): where's chad i didn't i can't see chad on my

[2:52:14] Trustee Rogers (probable): screen there you are child go ahead i

[2:52:19] Voice 4: know i i know i'm speaking out of turn here folks uh and

[2:52:23] Voice 4: i appreciate it um one concern i have just with the motion we don't seek concurrence from first

[2:52:31] Voice 4: nations groups we consult with them and we report back to the province but we don't see concurrence

[2:52:37] Voice 4: so um having that wording in there is difficult we we can't control um the level of response we

[2:52:47] Voice 4: get from first nations often we don't get any response but we continue to follow up uh and then

[2:52:53] Voice 4: often we do get a response just indicating yeah we're happy if the project moves ahead we have no

[2:52:59] Voice 4: issues with it we don't seek concurrence and that's just the challenge with that wording so

[2:53:04] Voice 4: So thanks for letting me speak.

[2:53:06] Trustee Rogers (probable): You know what, Chad, thank you for that.

[2:53:08] Trustee Rogers (probable): And I appreciate you bringing that up

[2:53:10] Trustee Rogers (probable): because I wondered about that

[2:53:13] Trustee Rogers (probable): because we too send and refer things out to First Nations

[2:53:17] Trustee Rogers (probable): and many times don't get an answer.

[2:53:20] Trustee Rogers (probable): And you always get to the situation where you go,

[2:53:26] Trustee Rogers (probable): well, how many times do we ask?

[2:53:28] Trustee Rogers (probable): And they're busy and they are overwhelmed

[2:53:31] Trustee Rogers (probable): and sometimes they have to prioritize like everybody else.

[2:53:34] Trustee Rogers (probable): so uh trustees um i'm not quite sure so we have confirmation of of consultation

[2:53:44] Trustee Rogers (probable): and i don't know what the right word is um does anybody have a suggestion because what if what

[2:53:53] Trustee Rogers (probable): if the tsunamic for example and i'm not picking on them or the laxan uh don't ever respond again

[2:54:02] Voice 5: there's a provincial it's it's it's modi land right yep

[2:54:05] Trustee Rogers (probable): and

[2:54:07] Voice 5: and i don't know that they get to i

[2:54:09] Voice 5: probably they don't get to a level of concurrence but um i i think i think we can put consultation

[2:54:19] Voice 5: in this case again we're we're asking above our weight here so well we

[2:54:25] Trustee Rogers (probable): are but we're also being

[2:54:27] Trustee Rogers (probable): we're also being consistent with our reconciliation declaration and our continual striving to make

[2:54:34] Trustee Rogers (probable): make sure that we're in proper consultation.

[2:54:36] Trustee Rogers (probable): We've addressed this once with BC Ferries a couple of years ago,

[2:54:41] Trustee Rogers (probable): but that was in the face of a specific indication that there was a lack of

[2:54:47] Trustee Rogers (probable): concurrence.

[2:54:48] Voice 2: Yeah, exactly.

[2:54:49] Trustee Rogers (probable): And so that was a different scenario.

[2:54:52] Trustee Rogers (probable): I just don't want to be faced with six months from now.

[2:54:56] Trustee Rogers (probable): Why did you concur in that given that we had not?

[2:55:00] Trustee Rogers (probable): Right, right.

[2:55:01] Voice 5: And that's part of the relationship building is that we have other avenues of

[2:55:03] Voice 5: discussion as well and there's trust built up on both sides yeah the

[2:55:06] Voice 5: issues on other lines have

[2:55:07] Voice 5: come because it just appeared like like you know like this at least there's there's and then it's

[2:55:12] Voice 5: it's it's it's provincially owned land so there is a process that it's peace like it it's not

[2:55:18] Voice 5: it's nowhere close to what it should be like you know i i won't get into what i would do but yeah

[2:55:22] Voice 5: um i think i

[2:55:24] Trustee Rogers (probable): think and i did

[2:55:25] Voice 5: so you're you're saying

[2:55:26] Trustee Rogers (probable): you're content with the words if we just

[2:55:28] Trustee Rogers (probable): stopped after consultation and take out the word and concurrence

[2:55:31] Voice 5: yeah yeah okay i

[2:55:34] Voice 5: mean i'd love

[2:55:35] Voice 5: that to be the case but it's it's not something we can force okay

[2:55:37] Trustee Rogers (probable): uh trustee i don't want to

[2:55:40] Trustee Rogers (probable): ignore you trusting you long rise and i know you're going to

[2:55:43] Trustee Rogers (probable): be in any way but um i will yeah

[2:55:46] Voice 13: uh puzzled by all this about the concern about concurrence because uh we don't we are not a

[2:55:54] Voice 13: decider in this process we're just giving an opinion on this it's ultimately as you say it's

[2:56:00] Voice 13: the provincial government that makes that decision although i still i'm not sure what the role of isad

[2:56:06] Voice 13: is in all this if it's provincial lands because they're federal jurisdiction so i i think our role

[2:56:13] Voice 13: is being overplayed as having a greater impact

[2:56:16] Voice 13: than it actually is i'm not sure about the problem

[2:56:21] Voice 13: was concurrence. If we don't concur, ISD can still go ahead and do it. The

[2:56:30] Voice 13: province could

[2:56:32] Voice 13: as well. Are they saying that if we say no, they're going to say no, period?

[2:56:39] Voice 13: That's

[2:56:39] Trustee Rogers (probable): what I understood, Chad, to tell us.

[2:56:42] Voice 13: If First Nations says, yes, we want it, we're going to get better reception,

[2:56:46] Voice 13: I mean,

[2:56:52] Trustee Rogers (probable): I think there was some information about that.

[2:56:55] Trustee Rogers (probable): One is that we're told that if we don't concur, the province won't grant the license of occupation.

[2:57:03] Trustee Rogers (probable): You're right, the federal government has control over telecommunications in terms of whether

[2:57:10] Trustee Rogers (probable): you can put a tower up, but this is provincial land, it's like any other private landowner.

[2:57:15] Trustee Rogers (probable): You can say, I'm not going to have a tower on my land because it's my private property.

[2:57:22] Trustee Rogers (probable): And this is provincial property.

[2:57:24] Trustee Rogers (probable): Isn't that the issue?

[2:57:25] Trustee Rogers (probable): And they need a license to do the work.

[2:57:28] Trustee Rogers (probable): I'm thinking of an emergency tower that's on an island around my area, which is Anvil Island, which is on top of the thing.

[2:57:36] Trustee Rogers (probable): And it's an emergency broadcaster.

[2:57:37] Trustee Rogers (probable): And the province controls the license of occupation.

[2:57:40] Trustee Rogers (probable): But the actual operation of the tower is under federal government control.

[2:57:46] Voice 13: So in essence, then, what the province is saying is we as a local trust area have the

[2:57:51] Voice 13: ultimate say-so as to whether

[2:57:53] Trustee Rogers (probable): or not it occurs,

[2:57:54] Voice 13: regardless of anybody else.

[2:57:57] Voice 13: Well,

[2:57:58] Trustee Rogers (probable): just to say, I don't know how it works on Gabriola, but in my area, in Gambier, if

[2:58:06] Trustee Rogers (probable): you had a license of occupation for a dock, they won't give you a dock unless the zoning

[2:58:11] Trustee Rogers (probable): allows it.

[2:58:13] Trustee Rogers (probable): and so the local government does have the opportunity to say you're not going to have

[2:58:18] Trustee Rogers (probable): a doc because they won't do it unless there's a now they could override us but they don't

[2:58:22] Trustee Rogers (probable): our

[2:58:24] Voice 13: zoning allows it

[2:58:25] Trustee Rogers (probable): i i understand that i know i know i know that but if if the local government

[2:58:30] Trustee Rogers (probable): says no uh you can't have a doc then they won't give a license of occupation even though they

[2:58:36] Trustee Rogers (probable): could override it i don't see why that's so why that would be confusing my issues with

[2:58:52] Voice 5: concurrence in this specific thing and i i do it's it's 1 30 so either i do you

[2:58:56] Trustee Rogers (probable): know no no

[2:58:57] Trustee Rogers (probable): we need to move on and we need to yeah

[2:58:59] Trustee Rogers (probable): so he shares with concurrences but we've taken the

[2:59:02] Trustee Rogers (probable): so i agree with the taking the words and concurrence out yeah

[2:59:06] Voice 5: so i'll put forward a motion

[2:59:07] Voice 5: that we remove from the amended motion the the words and concurrence okay

[2:59:11] Trustee Rogers (probable): i'll second that and

[2:59:15] Trustee Rogers (probable): uh any further discussion around that and and so i'll call the vote i'm in favor in favor okay

[2:59:24] Trustee Rogers (probable): i didn't trustee langaris are you what are you doing with that uh

[2:59:28] Voice 13: opposed to the amendments okay

[2:59:31] Trustee Rogers (probable): so we have an amended motion on the table that that reads as written with the words and i really

[2:59:38] Trustee Rogers (probable): regret that i i that i i don't want to be in this case being casting a vote but um uh that decides

[2:59:46] Trustee Rogers (probable): But the words, after the word that, subject to confirmation of consultation with relevant First Nations and then the remainder of the motion.

[3:00:00] Trustee Rogers (probable): That's been moved and seconded.

[3:00:02] Trustee Rogers (probable): So I'm going to call the vote on that.

[3:00:05] Trustee Rogers (probable): And Trustee Colburn, are you in favor?

[3:00:07] Trustee Rogers (probable): In favor.

[3:00:08] Trustee Rogers (probable): And Trustee Langerheis?

[3:00:13] Voice 13: If I understand you correctly, I'm in favor.

[3:00:16] Voice 13: Oh, this is not the final vote, right?

[3:00:18] Trustee Rogers (probable): This is the final vote.

[3:00:19] Voice 13: Oh, I'm abstaining.

[3:00:21] Trustee Rogers (probable): Okay, and I'll vote in favor.

[3:00:24] Trustee Rogers (probable): And so that passes with two votes in favor

[3:00:27] Trustee Rogers (probable): and one abstention.

[3:00:30] Trustee Rogers (probable): Any further discussion related to this matter from TELUS?

[3:00:36] Voice 7: No.

[3:00:37] Voice 7: None for me, Chair Rogers, thank you.

[3:00:38] Voice 7: And we'll continue here.

[3:00:40] Trustee Rogers (probable): Thank you for that and appreciate the information

[3:00:43] Trustee Rogers (probable): and your patience as we work our way through.

[3:00:45] Voice 4: Thanks, folks, we know it's not easy.

[3:00:47] Voice 7: Yeah, thank you for spending the time on it.

[3:00:49] Voice 7: It's a good discussion, so.

[3:00:50] Trustee Rogers (probable): Okay, cheers.

[3:00:53] Trustee Rogers (probable): Now, thanks very much.

[3:00:55] Trustee Rogers (probable): I know that I promised, I don't know if Will's still with us.

[3:00:58] Trustee Rogers (probable): Can we just hang in for a couple minutes

[3:00:59] Trustee Rogers (probable): minutes and see if is I assume that the item on the agenda that's related to TUPs and etc thanks

[3:01:08] Trustee Rogers (probable): thanks Mr. is is not going to be longer but maybe it is is he still with us yes oh some somebody's

[3:01:17] Trustee Rogers (probable): hand is up yeah that's Will

[3:01:19] Trustee Rogers (probable): okay so you're going to move him over I as I said I hope it's not a

[3:01:27] Trustee Rogers (probable): long matter because if it is we're you know we're er 130 and we haven't had a break yeah you're

[3:01:33] Voice 12: ready to go all

[3:01:35] Trustee Rogers (probable): right can you hear me

[3:01:36] Trustee Rogers (probable): i can will hi yes thanks

[3:01:38] Voice 3: for thanks for hosting me go ahead

[3:01:43] Trustee Rogers (probable): yeah

[3:01:44] Voice 3: okay so they just i sorry go ahead keys oh

[3:01:50] Voice 13: i was just going to say i put this on the agenda

[3:01:51] Voice 13: oh okay

[3:01:52] Voice 13: after our phone conversation and it really it seems my understanding is that it's

[3:01:57] Voice 13: It's got to do with the inspections, annual inspections for TUPs

[3:02:02] Voice 13: and how we enforce it or how we monitor it.

[3:02:05] Voice 13: And it could potentially have an impact on the fire department's capacity.

[3:02:12] Voice 13: But I think the key issue here is how are we managing this requirement

[3:02:17] Voice 13: that we've included in the TUPs of an annual inspection?

[3:02:21] Voice 13: Are we sending out letters to them asking for confirmation of the annual inspection?

[3:02:30] Voice 13: How many are there is one of the questions that was posed.

[3:02:35] Voice 13: We were going to put a list on the website as to all the valid CUPs that exist.

[3:02:42] Voice 13: And I think that would be a bit of a challenge maybe before we put it on the website because it is, I think, harder to navigate.

[3:02:50] Voice 13: But I think that's what it comes down to, is how are we going to manage the process around monitoring and enforcement?

[3:02:58] Voice 13: Did I capture that right, Will?

[3:03:03] Voice 3: Yeah, can I add just a couple points to that too?

[3:03:07] Voice 3: So yeah, one thing in managing those TUPs, what I would like to see is basically maybe do it annually,

[3:03:16] Voice 3: continually have them submit an application to apply for the TUP and it kind of expires after

[3:03:24] Voice 3: a one-year period. Because I'm concerned with compliance on fire inspections, we go to a lot

[3:03:32] Voice 3: of these locations for medical aid calls and then we notice that the smoke detector is completely

[3:03:37] Voice 3: missing or the window outside their egress bedroom, there's steel plates or obstacles that

[3:03:45] Voice 3: people could fall on so um for the tups to be compliant i would like to somehow have it

[3:03:54] Voice 3: compulsory that the fire inspection is is happening on an annual basis we put this we tried

[3:04:01] Voice 3: to put this into effect last year but i had a number of tups that i inspected last year and

[3:04:09] Voice 3: and they haven't came back for their annual inspection.

[3:04:13] Voice 3: I just don't know how the Islanders Trust plans

[3:04:16] Voice 3: to follow up on those to make sure

[3:04:18] Voice 3: they're getting their fire inspection.

[3:04:22] Trustee Rogers (probable): My guess is without answering specifically,

[3:04:25] Trustee Rogers (probable): and I certainly turn this to either the RPM or the planner,

[3:04:30] Trustee Rogers (probable): but my assumption would be that if they didn't get that,

[3:04:35] Trustee Rogers (probable): when it came up for a renewal,

[3:04:37] Trustee Rogers (probable): we would get that information and and they would have some challenges well they'd have more than a

[3:04:44] Trustee Rogers (probable): bit of challenge getting their renewal but that's probably i don't know if there's some other

[3:04:47] Trustee Rogers (probable): mechanism that i'm not aware of planner supermich do you have anything we

[3:04:54] Planner Zupanec: have the ability through

[3:04:56] Planner Zupanec: our applications monitoring software to flag any permit that was issued at whatever frequency or

[3:05:03] Planner Zupanec: interval of monitoring to a generic email address so that in the event that the planners are

[3:05:09] Planner Zupanec: no longer here that those flags get monitored by a staff person and that there's adequate follow-up

[3:05:19] Planner Zupanec: so for example oh and Heather's joining in so she might be able to take over here but we we often

[3:05:25] Planner Zupanec: use that software for this purpose is to monitor conditions of a permit that require action and if

[3:05:31] Planner Zupanec: If it's, in this case, evidence of an approved inspection,

[3:05:37] Planner Zupanec: then we would work with the local authority to make sure that our office receives that.

[3:05:46] Trustee Rogers (probable): Heather?

[3:05:47] Trustee Rogers (probable): Yeah,

[3:05:47] Voice 12: I think I just wanted to add that, you know, because a smoke alarm isn't necessarily our condition,

[3:05:54] Voice 12: you know, it's not something that is required by our bylaws, by the trust's bylaws,

[3:06:00] Voice 12: us, that it's not something that we would necessarily be able to commit resources to.

[3:06:07] Voice 12: So, you know, I think we talked about this last year in sort of the same way that we

[3:06:15] Voice 12: can't be in charge of making sure that smoke alarms are there.

[3:06:20] Voice 12: It's not really within our purview to do that monitoring.

[3:06:26] Voice 5: Isn't it proof of inspection, though?

[3:06:28] Voice 5: It's the fire department that does the actual inspection and has the knowledge to know what is unsafe or not.

[3:06:38] Voice 5: It would just

[3:06:38] Voice 5: be checking on that certification on a yearly basis because the temporary use permits,

[3:06:46] Voice 5: unless otherwise indicated when the decision is made, come up for renewal every three years.

[3:06:51] Voice 5: right so it's not it if you're adding something it would be looking at the at the um inspection

[3:07:00] Voice 5: report not not looking at the fire alarms right

[3:07:04] Voice 12: but um but how do you how does that occur so

[3:07:07] Voice 12: um so who's making sure that the applicant is providing a fire inspection report it's it's

[3:07:18] Voice 12: you know somebody's got to chase after the applicant to make sure that happens

[3:07:22] Voice 12: right

[3:07:23] Voice 3: yes isn't it part of the application process it's

[3:07:28] Voice 12: part of the application process

[3:07:29] Voice 12: for the applicant to show to with their application package that they've had a fire inspection

[3:07:37] Voice 12: right and that and that happens with the renewal as well as well yeah and

[3:07:43] Trustee Rogers (probable): that's what i was talking

[3:07:44] Trustee Rogers (probable): about yeah when it comes up in a renewal we can say did you do this did you do this

[3:07:48] Trustee Rogers (probable): to do

[3:07:49] Voice 2: that

[3:07:49] Trustee Rogers (probable): but that only happens depending on how long we well depending how long we granted a tup

[3:07:56] Trustee Rogers (probable): for but generally speaking once every three years and so i think what will's asking us is what

[3:08:01] Trustee Rogers (probable): happens in the interim right and

[3:08:04] Trustee Rogers (probable): we don't have a

[3:08:04] Voice 12: mechanism for that right

[3:08:07] Voice 13: now the tup issues with

[3:08:10] Voice 13: certain conditions and um the tps was three years but can you apply a condition to that term

[3:08:18] Voice 13: within the tup

[3:08:19] Voice 13: yeah we

[3:08:26] Voice 12: could but again it's the resources to chase after the applicant to make sure that they

[3:08:31] Voice 12: do it so you can you can put a condition in but then do you have the resources to actually enforce

[3:08:36] Voice 12: that condition well

[3:08:39] Voice 13: can the condition be that the validity of that permit is subject to certain

[3:08:43] Voice 13: certain conditions yeah i don't know if that's possible or not but you know

[3:08:48] Voice 13: it's like giving a

[3:08:51] Voice 13: driver's license with certain conditions and you lose your license i think if you do you

[3:08:58] Voice 13: breach certain conditions like a learner's license i'm thinking i don't know if that's possible or

[3:09:04] Voice 13: not i have no idea whether

[3:09:05] Trustee Rogers (probable): we can we i don't even know if we can revoke a tup can we we probably can

[3:09:10] Trustee Rogers (probable): I've never it's never come up.

[3:09:13] Voice 13: I don't know that we can or not it's issued for three years subject

[3:09:16] Voice 13: to whatever is in there um it's actually a good question.

[3:09:21] Voice 12: Now this is this is why we ask for the

[3:09:24] Voice 12: app the the proof of fire inspection with the application package because then we don't issue

[3:09:29] Voice 12: a permit unless that's occurred but there's not really a way for us to enforce after the

[3:09:35] Voice 12: conditions, they're much harder to resource.

[3:09:38] Voice 3: And are you guys able to do like a simple software

[3:09:43] Voice 3: program where you get an update annually when their fire inspection's up?

[3:09:54] Voice 12: We could, and I think that's what Sonia was talking about, but then what do you do about it?

[3:10:00] Voice 12: What would we do once the software said the applicant now has to submit a fire

[3:10:08] Voice 12: inspection and they haven't then our staff and who there has to be a staff person who

[3:10:13] Voice 12: then is following up with the applicant and chasing after them to make sure they do it

[3:10:20] Voice 12: and we don't have the resources for that

[3:10:22] Trustee Rogers (probable): we don't we yeah bylaw enforcement doesn't

[3:10:24] Trustee Rogers (probable): really get involved in that because no they

[3:10:26] Voice 5: don't no no okay well i see this

[3:10:31] Voice 3: it has a huge

[3:10:32] Voice 3: hold and yeah

[3:10:36] Trustee Rogers (probable): as i said our general i mean i i i'm not i'm no authority on this but when it

[3:10:43] Trustee Rogers (probable): comes to tups but i know the control becomes when they're renewed and if they haven't met

[3:10:50] Trustee Rogers (probable): the conditions their chances of getting renewed are reduced substantially um and but how do we

[3:10:58] Trustee Rogers (probable): monitor it and then in the meantime i could have sworn i could have sworn that i was talking to

[3:11:07] Trustee Rogers (probable): the direct manager of bylaw enforcement and he because this question came up on a different

[3:11:12] Trustee Rogers (probable): island and he said yes we can enforce if tup conditions are not being met um but what does

[3:11:22] Trustee Rogers (probable): enforcement check that with warren no

[3:11:25] Voice 12: because

[3:11:27] Trustee Rogers (probable): sorry go ahead well

[3:11:29] Voice 12: i mean our bylaw folks

[3:11:31] Voice 12: folks typically operate on complaints.

[3:11:35] Voice 2: So

[3:11:36] Voice 12: somebody would have to complain that there wasn't a fire

[3:11:39] Voice 12: alarm in someone else's house in order for bylaw to

[3:11:43] Voice 12: Well,

[3:11:45] Trustee Rogers (probable): presumably Will or his team could

[3:11:47] Trustee Rogers (probable): flag for us that there was a concern.

[3:11:50] Trustee Rogers (probable): But I'd have to confirm that with

[3:11:55] Trustee Rogers (probable): Lauren, whether that's in fact, because I seem to recall this came up on

[3:11:59] Trustee Rogers (probable): Main Island. There were concerns that a particular TUP was not

[3:12:03] Trustee Rogers (probable): operating according to its it's it's it's temporary use permit and I could

[3:12:10] Trustee Rogers (probable): have sworn the someone asked the question he said you know if someone

[3:12:14] Trustee Rogers (probable): doesn't operate we can respond to complaints that they're not operating

[3:12:17] Trustee Rogers (probable): accordingly like they're only allowed to have twelve you know six people and

[3:12:22] Trustee Rogers (probable): there's ten there you can

[3:12:24] Trustee Rogers (probable): you can file a complaint about that did I make go ahead

[3:12:30] Trustee Rogers (probable): will and then we'll yeah could

[3:12:32] Voice 3: i make one suggestion that you guys um re-evaluate the

[3:12:38] Voice 3: renewal process and make it a one-year term so they have to renew after a year and then that

[3:12:45] Voice 3: would they go to any then it would they would make sure that they have to have their paperwork in

[3:12:50] Voice 3: place every on an annual basis to get their temporary use permit yeah

[3:12:56] Trustee Rogers (probable): that that i mean

[3:12:57] Trustee Rogers (probable): I mean, I appreciate that. And that's certainly an option for us. It does cause the problem for the TUP. First of all, it causes a lot more work for us. But secondly, it's an expense to the person that would increase the expense, but we can consider it.

[3:13:15] Voice 3: I think that's more than appropriate because these places are getting taxed like hotels, but are operating like hotels.

[3:13:23] Voice 3: So I think they should have to stand up to the same safety standard as a hotel.

[3:13:27] Voice 3: And most hotels would see a fire inspection twice a year.

[3:13:34] Voice 3: So we're creating a huge hole in the system if we're not making this happen with fire inspection, at least annually.

[3:13:44] Trustee Rogers (probable): okay thanks trustees do you want to what do you want to do about this request um and can i

[3:13:50] Trustee Rogers (probable): suggest you might want to just in a very brief correspondence to us um send it so we're reminded

[3:13:59] Trustee Rogers (probable): of your commentary about what we talked about and then we can talk about it um trustee colburn do

[3:14:07] Trustee Rogers (probable): you have any comments

[3:14:07] Voice 5: i'd like to you kind of mentioned a informal discussion with the bylaw

[3:14:12] Voice 5: management and i'd like to just understand what they're able to do under a temporary use permit

[3:14:17] Voice 5: that on a three-year term um um because i do i do sort of i've thought before that three years

[3:14:25] Voice 5: for you know um the short-term vacation rentals especially was perhaps too long and and um

[3:14:33] Voice 5: and how to write but the problem is how to record we can only change what comes in we can't

[3:14:37] Voice 5: necessarily retroactively change the ones that have already been granted so i don't know the

[3:14:41] Voice 2: answer to that yeah

[3:14:43] Voice 5: but i think but if bylaw enforcement can can even operate uh i'd like

[3:14:49] Voice 5: to know that because then you've got that um you've got the not just the carrot of getting

[3:14:53] Voice 5: the renewal but you've got the stick of actually um um being able to to follow up and i do hear

[3:15:00] Voice 5: the resource issues in terms of trust staff um even if a piece of software does pop up with a

[3:15:06] Voice 5: a report it's it's um it's an extra piece of sort of legwork in between so again it's an official

[3:15:12] Voice 5: community plan um you know when when the review if and when it finally happens you know changing

[3:15:18] Voice 5: the tup date would be the time to do that i would think

[3:15:21] Trustee Rogers (probable): yeah well we always have

[3:15:25] Trustee Rogers (probable): the discretion to

[3:15:26] Trustee Rogers (probable): grant them for lesser periods of time i mean yeah what the legislation

[3:15:30] Trustee Rogers (probable): says up to three years

[3:15:32] Trustee Rogers (probable): and up to three-year renewal.

[3:15:35] Trustee Rogers (probable): And I've certainly been on LTCs where we've granted them for less

[3:15:39] Trustee Rogers (probable): in particular circumstances.

[3:15:41] Voice 5: Yeah, and I think this particular LTC would just do one at this point,

[3:15:45] Voice 5: like one year, having heard the input from the fire chief and other issues.

[3:15:49] Voice 5: But you have to be able to change this for future terms as well, right?

[3:15:53] Voice 5: So

[3:15:54] Trustee Rogers (probable): what I'll commit to do, and I've made myself a note,

[3:15:57] Trustee Rogers (probable): is talk to manager Damon, ask him just for some clarity

[3:16:02] Trustee Rogers (probable): around what we can do, and I'll report back to you

[3:16:05] Trustee Rogers (probable): and to the RPM about TUP breaches of conditions.

[3:16:13] Trustee Rogers (probable): And, yeah, so I guess we'll keep in mind the idea

[3:16:18] Trustee Rogers (probable): that TUPs might need to be for a shorter term.

[3:16:27] Voice 13: Starting there, anyway.

[3:16:28] Voice 13: First, it's process and enforcement, Freddie.

[3:16:30] Voice 13: It's always

[3:16:32] Trustee Rogers (probable): a problem, eh?

[3:16:33] Trustee Rogers (probable): But no point, as Will says,

[3:16:36] Trustee Rogers (probable): And I've just, the point is pretty clear,

[3:16:38] Trustee Rogers (probable): no point in putting conditions in

[3:16:39] Trustee Rogers (probable): if you can't make them work.

[3:16:43] Trustee Rogers (probable): So any, okay, so thanks.

[3:16:47] Trustee Rogers (probable): Is there anything else Will before we leave on the subject?

[3:16:50] Voice 3: Yeah, one more quick point.

[3:16:52] Voice 3: Is there a cap on how many you're gonna allow in total

[3:16:55] Voice 3: for we would, the fire improvement district

[3:16:59] Voice 3: would like to know this question for forecasting ahead

[3:17:02] Voice 3: if we have to do annual inspections,

[3:17:04] Voice 3: how many could we possibly look at in total we know that from commercial zoning we can estimate

[3:17:10] Voice 3: how many commercial lots there are and how much inspection that's going to require but this tup

[3:17:16] Voice 3: is a big question mark i

[3:17:20] Trustee Rogers (probable): think the answer is we don't know um i i mean we haven't it's part of our

[3:17:27] Trustee Rogers (probable): It's part of the discussion that came out of the housing task force or group, but I don't think we've actually got to the point of actually having a discussion about specific caps on TUPs or actually what we're going to do about SPVRs altogether.

[3:17:49] Voice 13: Our OCP

[3:17:49] Voice 13: talks about impact of TUPs in areas.

[3:17:52] Voice 13: So that's one of the factors we have to consider.

[3:17:56] Voice 13: the last

[3:17:57] Voice 5: one the last one that came up was rejected uh on de courcy on the de courcy

[3:18:02] Voice 5: peninsula and then i i guess the question for staff would be how many active applications are

[3:18:08] Voice 5: there in the in the processing stage because that'll give you an indication of what you know

[3:18:11] Voice 5: could happen short term

[3:18:14] Trustee Rogers (probable): right i saw one in our applications summary i didn't know if there was

[3:18:19] Trustee Rogers (probable): more than one

[3:18:21] Voice 3: that brings up that brings up one more question um and this might be a little bit

[3:18:27] Voice 3: easier to do so the one on on taylor bay or tinson point we ended up doing a fire inspection for that

[3:18:35] Voice 3: um and then it got refused in the end is there any way to put the fire inspection kind of near

[3:18:42] Voice 3: the end so we don't waste resources doing inspections where they're going to get rejected

[3:18:47] Voice 3: did anyhow um

[3:18:52] Trustee Rogers (probable): i don't know the answer to that question i suppose because we are always

[3:18:59] Trustee Rogers (probable): we're always making decisions as they go along i guess we can do is is uh um we can try and put it

[3:19:08] Trustee Rogers (probable): as close to the end but really we don't i mean one of the reasons we might reject it is because

[3:19:15] Trustee Rogers (probable): because they failed their fire inspection.

[3:19:19] Voice 2: So it's a

[3:19:19] Trustee Rogers (probable): bit of a court before the horse then.

[3:19:22] Voice 2: I

[3:19:22] Trustee Rogers (probable): mean, we, so I'm not sure how

[3:19:24] Trustee Rogers (probable): we do that.

[3:19:25] Voice 2: Yeah.

[3:19:27] Voice 13: Yeah.

[3:19:28] Voice 5: I'd want to see the,

[3:19:29] Voice 5: I'd want to see the inspection in the,

[3:19:31] Voice 5: in the application when we're making the decision.

[3:19:33] Voice 5: So it making it a condition of, you know,

[3:19:37] Voice 5: the only way to do that would be to make it a condition of

[3:19:40] Voice 5: approval, but then it's not part of the decision-making

[3:19:43] Voice 5: process and you don't get in there.

[3:19:44] Voice 5: you don't get the the fire department staff in there in advance so um i don't see a huge volume

[3:19:51] Voice 5: of these right now maybe they'll

[3:19:52] Voice 4: be a bunch

[3:19:53] Voice 5: of them but you know if they were you know 15 16 20

[3:19:56] Voice 5: in the pipeline um uh but i you know i i think there's a bit of a freeze there that happens

[3:20:05] Voice 5: naturally when you reject one i see

[3:20:08] Trustee Rogers (probable): um i see uh three on our list right now uh that are in the

[3:20:18] Trustee Rogers (probable): in the process although yeah and

[3:20:23] Voice 3: how many how many in total uh

[3:20:27] Trustee Rogers (probable): that's a good question i it's

[3:20:29] Trustee Rogers (probable): not a lot but how many we asked for that a little while ago but i how many are there out there

[3:20:33] Trustee Rogers (probable): there's only like six or seven aren't there five

[3:20:36] Voice 13: i thought i heard five at some point yeah

[3:20:39] Voice 5: and then

[3:20:40] Voice 5: the others are subject to bylaw enforcement um because those

[3:20:44] Voice 5: are unlicensed non non-permitted

[3:20:46] Voice 5: so there's obviously a larger number than five or six and those are not being inspected and they

[3:20:50] Voice 5: haven't gone through the process but that's a bylaw enforcement issue we

[3:20:54] Trustee Rogers (probable): do we do have three

[3:20:55] Trustee Rogers (probable): on our list on our applications that are that are uh pending one of them is bylaw enforcement

[3:21:04] Trustee Rogers (probable): related at least it looks like anyway I

[3:21:08] Voice 13: think we have five currently in effect

[3:21:11] Voice 2: by

[3:21:12] Voice 13: our collection

[3:21:13] Voice 13: the stats were provided a lot a few meetings ago we haven't had any application since then

[3:21:21] Voice 13: and maybe some have expired I'm not sure of that okay

[3:21:27] Trustee Rogers (probable): so thanks will if unless is there

[3:21:31] Trustee Rogers (probable): anything else specific because I we do need to move on with our agenda yeah

[3:21:34] Voice 3: no it sounds like

[3:21:36] Voice 3: You guys have your work cut out for you.

[3:21:37] Voice 3: I appreciate taking the time to get

[3:21:39] Trustee Rogers (probable): me in person.

[3:21:40] Trustee Rogers (probable): No, it's always

[3:21:40] Trustee Rogers (probable): good to hear from you.

[3:21:41] Trustee Rogers (probable): Thanks for your work.

[3:21:43] Trustee Rogers (probable): Thank you very much.

[3:21:43] Trustee Rogers (probable): Take care.

[3:21:45] Trustee Rogers (probable): Trustees, we need to give staff a break.

[3:21:48] Trustee Rogers (probable): It's nobody else, and we need one too.

[3:21:50] Trustee Rogers (probable): It's been three and a half hours since we started.

[3:21:54] Trustee Rogers (probable): Let's step down for, I think we need to step down for half an hour.

[3:21:59] Trustee Rogers (probable): So let's come back at 2.30, and we'll carry on.

[3:22:03] Trustee Rogers (probable): the next what item on the agenda is 8.1 the density donation is a verbal update

[3:22:09] Trustee Rogers (probable): and then the rest of the meeting is mostly update that's right so it may not

[3:22:15] Trustee Rogers (probable): be going but we need a break right now so thanks very much

[3:54:51] Trustee Rogers (probable): Hi, Mindy. Sonia, Trustee Langer, Trustee Colburn, are you with us?

[3:54:58] Trustee Rogers (probable): I've

[3:55:09] Voice 2: got a mute if you'd like.

[3:55:27] Trustee Rogers (probable): So we're just waiting for Trustee Colburn.

[3:55:35] Trustee Rogers (probable): And just so everybody, and welcome back to anybody watching or with us as a participant or attendee.

[3:55:44] Trustee Rogers (probable): uh just so you know where we're at uh we're currently at um 8.1 of the agenda which is the

[3:55:55] Trustee Rogers (probable): density donation i see trustee colburn you've unmuted now yes

[3:56:00] Voice 5: i'm here thank you chair no

[3:56:02] Trustee Rogers (probable): problem um so this is a verbal update um about the density donation uh and welcome back everyone

[3:56:09] Trustee Rogers (probable): one from our lunch break will be moving through the agenda. Density Donation Outreach Program

[3:56:15] Trustee Rogers (probable): Verbal Update. I think this is probably you, Planner de Blanche.

[3:56:20] Planner Zupanec: That's correct. Just a quick

[3:56:22] Planner Zupanec: update for you as well as anyone who's attending and interested in knowing what sort of the next

[3:56:27] Planner Zupanec: steps are. We did have our outreach webinar with the three other partner organizations. It's

[3:56:36] Planner Zupanec: recorded and on the website so as trustees if you get questions about that particular webinar you

[3:56:43] Planner Zupanec: can send people in the direction of the recording and then they can contact me for any follow-up

[3:56:49] Planner Zupanec: information and I'm happy to help the partner organizations as well to distribute information

[3:56:54] Planner Zupanec: that way if they just want one point of contact. So what we were hoping was that we'd have more

[3:57:00] Planner Zupanec: of an update in terms of the next steps um in follow-up with folks we currently have one for

[3:57:07] Planner Zupanec: the density donation program specifically i'm not aware of how many people have followed up with the

[3:57:11] Planner Zupanec: other partner groups they'll be doing their own follow-up separately but we so we will be doing

[3:57:18] Planner Zupanec: the intent was to be doing these one-on-one meetings with potential donors to identify

[3:57:24] Planner Zupanec: the process options for each person and then be able to provide you with a streamlined sort of

[3:57:32] Planner Zupanec: approach or package of next steps to hopefully address as many donor options as possible but

[3:57:40] Planner Zupanec: seeing as we only have one right now in as a potential for a meeting I don't have I don't

[3:57:46] Planner Zupanec: think it's worth the time to go into what that might look like in the in terms of a staff report

[3:57:50] Planner Zupanec: for the april meeting because we still need to see if we can drum up a few more and batch

[3:57:57] Planner Zupanec: a donation option because it would be opening up potentially your ocp and land use bylaw to be able

[3:58:04] Planner Zupanec: to deposit those densities so we'd like to streamline the process as much as possible

[3:58:10] Planner Zupanec: so this is more of an opportunity just to give you a heads up that although i will still be

[3:58:15] Planner Zupanec: working behind the scenes to answer any questions from donors and make sure that those process

[3:58:20] Planner Zupanec: options are all vetted so that we can give you a sense of what the next steps are if there aren't

[3:58:26] Planner Zupanec: sufficient or any people coming forward as a result of this outreach that actually want to

[3:58:33] Planner Zupanec: follow through with the steps to make a donation then at some point in time we'll be looking to

[3:58:39] Planner Zupanec: you to let us know that we've sort of exhausted that option although the door is always open for

[3:58:44] Planner Zupanec: people that we're going to move on to to other uh work so that we can maximize the amount of time

[3:58:52] Planner Zupanec: that's left in your term to advance tangible things so i can take any questions that you have

[3:58:59] Planner Zupanec: about that versus me you know rambling on about what you might be interested in or if you have

[3:59:04] Planner Zupanec: any questions about the webinar i'd love to to know we did get received you know great positive

[3:59:09] Planner Zupanec: feedback after the webinar and that was really helpful and the partner organizations were also

[3:59:15] Planner Zupanec: really pleased it seemed with the flow and the ability to partner and collaborate on this so

[3:59:22] Planner Zupanec: overall I think it was really worthwhile but of course my end goal is that we actually have some

[3:59:28] Planner Zupanec: donors coming out of this and I'm not sure that so far it's not looking like there's been a lot

[3:59:36] Planner Zupanec: of uptake in that part yet so hopefully there's some more folks coming up but i see trustee

[3:59:40] Planner Zupanec: colburn's hand is up uh

[3:59:45] Voice 5: yes thank you chair zupanek um um uh i just wanted to get a sense of

[3:59:54] Voice 5: because i i joined as a attendee and then i watched the live stream and so i'm just wondering if you

[4:00:00] Voice 5: sense of the numbers like how many

[4:00:02] Voice 5: people yeah like how many

[4:00:03] Voice 5: people how many people took part

[4:00:05] Voice 5: or watched right

[4:00:06] Planner Zupanec: sorry I didn't realize that you didn't all see that information but it was um I

[4:00:10] Planner Zupanec: think it was 43 members of the public had registered and were showing up as registered

[4:00:19] Planner Zupanec: I'm not sure how many were live streaming and watching we don't get those numbers

[4:00:24] Planner Zupanec: or I don't have access to those numbers and then I have no clue how many people have access to

[4:00:29] Planner Zupanec: recording because i'd have to put in a request to see how many

[4:00:32] Planner Zupanec: times that link has been activated

[4:00:38] Voice 5: okay so um in terms of follow-up and promotion then because you it's always good to sort of

[4:00:43] Voice 5: have an event and then and then i'm wondering if if as we move back into the potential public

[4:00:48] Voice 5: meetings and policy statement consultation if it's if it's something that can continue to be

[4:00:53] Voice 5: sort of either you know a table with some information or something we continue to put

[4:01:00] Voice 5: out there because it takes people these are these are difficult decisions to make you have to get a

[4:01:04] Voice 5: lot of information I think it'll take time for people interested to wrap their heads around and

[4:01:08] Voice 5: discuss it so I'm wondering if if in terms of follow-up what options there could be especially

[4:01:15] Voice 5: since the trust is going to be holding quite a number of meetings in the coming weeks and months

[4:01:20] Voice 5: months.

[4:01:22] Planner Zupanec: Originally the thought was that there might be a sufficient number of people who

[4:01:26] Planner Zupanec: expressed interest in the density donation piece to warrant just a separate webinar or a separate

[4:01:32] Planner Zupanec: information meeting where we could really dive into that topic as opposed to the other land

[4:01:37] Planner Zupanec: stewardship options that we sort of touched on as part of that webinar. So definitely that's still

[4:01:43] Planner Zupanec: an option is that we could just do a call out and have a simple follow-up webinar for folks who are

[4:01:49] Planner Zupanec: interested in that particular option to dive a little bit deeper into how it works how the local

[4:01:56] Planner Zupanec: trust committee's involvement really subsidizes heavily sort of that whole process and makes it

[4:02:02] Planner Zupanec: much more efficient and possibly more streamlined for them that's not a huge undertaking for staff

[4:02:11] Planner Zupanec: to do we already have the presentation materials we could set that up this spring and see if that

[4:02:17] Planner Zupanec: That garners a bit more follow-up and Q&A and we will have utilized some significant portion of the budget by the time we get to the end of this fiscal end of March.

[4:02:30] Planner Zupanec: So we're looking at really low cost sort of outreach starting into the new fiscal because I'm actually not sure what follow-up would be in the budget for the new fiscal for this particular line item in your projects.

[4:02:46] Planner Zupanec: But a webinar is not a high cost undertaking, so we could do that, whereas an in-person meeting would be a little bit different.

[4:02:58] Voice 5: Yeah, I was thinking more along the lines of if there's already going to be a meeting, you know, whether or not this could be something that's presented as an option, just to sort of continue to put it out there.

[4:03:08] Voice 5: But, yeah, I would be in favor of another webinar just to continue to promote it online to get the link to the webinar that happened this week.

[4:03:18] Voice 5: And then, yeah, again, this is a tangible action piece.

[4:03:24] Voice 5: So I'd love to see this continue.

[4:03:25] Voice 5: And I know that the Trust Council, it's an infinite wisdom, turned down budget requests for, you know, the larger pieces of this.

[4:03:33] Voice 5: But, yeah.

[4:03:36] Voice 5: Okay.

[4:03:36] Voice 5: That's my point.

[4:03:37] Voice 5: Thank you.

[4:03:38] Voice 13: Yeah, I was going to say, yeah, it's going to take some time, I think, for people to make a decision because they have four options to look at.

[4:03:47] Voice 13: And depending on their circumstances, you know, they may be drawn to a couple others, check it out and then end up moving to another option as well.

[4:03:54] Voice 13: So it's a big decision to get identity up. And so I think it will take some time to ramp up.

[4:04:02] Voice 13: But I think, yeah, some follow up, you know, we can try to promote it as well as trustees, remind people about it.

[4:04:09] Voice 13: direct them to the to the webinar or ask them to you know contact us and try to answer the

[4:04:16] Voice 13: questions that they have i was just i think it's just promoting it a little more in various ways

[4:04:21] Voice 13: would be helpful but i the webinar was well done and i found it informative great

[4:04:31] Planner Zupanec: okay well maybe

[4:04:33] Planner Zupanec: at the april meeting then i'll be prepared to give you a heads up about some potential options

[4:04:37] Planner Zupanec: for a follow-up webinar later in April or early May and we might dovetail that with some sort of

[4:04:46] Planner Zupanec: a follow-up in the local paper or a social media piece just to make sure people know that

[4:04:53] Planner Zupanec: that secondary option for questions and exploring the the donation process with a staff person is

[4:05:02] Planner Zupanec: available and we might be able to follow up with some people at that point in time so and and could

[4:05:10] Voice 5: i ask a question about the housing advisory planning i was being sarcastic when i said

[4:05:13] Voice 5: the trust council and its infinite wisdom did anything but um because that of course that that

[4:05:17] Voice 5: budget being turned down by that body um you know that the recommendations are they're um difficult

[4:05:24] Voice 5: to follow up on but but is is are there meetings scheduled like is there some part of this is this

[4:05:28] Voice 5: project is now about this aspect of it or you know it or is that body going to meet again at some

[4:05:36] Voice 5: point you

[4:05:37] Planner Zupanec: know at this point there's no referral from the local trust committee to the hapc there's

[4:05:42] Planner Zupanec: no tangible action item for them to be working on they they were originally going to be looking at

[4:05:49] Planner Zupanec: the webinar and the outreach sort of materials um late last year early this year but due to the

[4:05:58] Planner Zupanec: electronic meeting procedures and complications that didn't happen so we still volunteer they

[4:06:04] Planner Zupanec: volunteered their own time to participate outside the scope of the formal HAPC meetings to assist

[4:06:11] Planner Zupanec: with some review of those materials and that did occur but at this point in time there's nothing

[4:06:18] Planner Zupanec: else planned so unless you had an application that you wanted to refer to them or you were

[4:06:24] Planner Zupanec: We're reviewing your project list, which you have the opportunity to do in every meeting to determine what your top priorities are, how you're advancing any particular element of it.

[4:06:36] Planner Zupanec: If it's housing related, then they're a natural fit to assist in that because they're still active in terms of they're all appointed and ready to go.

[4:06:46] Planner Zupanec: But there isn't anything for them to work on at this point in time.

[4:06:50] Voice 5: Yeah, that's what I was kind of getting at.

[4:06:52] Voice 5: So I'd like to actually make a motion.

[4:06:54] Voice 5: If that's okay, Chair.

[4:06:55] Trustee Rogers (probable): Yeah, I've just got to, before you do,

[4:06:57] Trustee Rogers (probable): can I just bring me up to speed?

[4:07:00] Trustee Rogers (probable): Remind me, my recollection is,

[4:07:02] Trustee Rogers (probable): and I know it's been a while,

[4:07:04] Trustee Rogers (probable): it's probably September, October,

[4:07:08] Trustee Rogers (probable): maybe even the summer.

[4:07:11] Trustee Rogers (probable): I think you prepared a matrix of the recommendations

[4:07:14] Trustee Rogers (probable): from the housing, the HAPC,

[4:07:19] Trustee Rogers (probable): of things that were actionable,

[4:07:21] Trustee Rogers (probable): immediately, short-term, long-term,

[4:07:23] Trustee Rogers (probable): high cost, low cost. And that's how we settled on this density donation program as one thing

[4:07:30] Trustee Rogers (probable): that we could move forward. Am I correct about that? Yes.

[4:07:34] Trustee Rogers (probable): Yeah, that's my recollection. And

[4:07:36] Trustee Rogers (probable): there were a couple of other things that were on that matrix that wouldn't have been dependent on

[4:07:42] Trustee Rogers (probable): the funding that was turned down by Trust Council for the, I'll call it a oversight committee. I

[4:07:53] Trustee Rogers (probable): But as I recall, and we haven't gone back and talked about whether there's a next step

[4:08:01] Trustee Rogers (probable): on some of those matrix items, that's my recollection.

[4:08:04] Trustee Rogers (probable): So go ahead, Trustee Colbert.

[4:08:06] Voice 5: Yeah, it's funny.

[4:08:08] Voice 5: I was just thinking of that matrix.

[4:08:09] Voice 5: But I'd like to do a referral to the HAPC with the project list and then a potential

[4:08:18] Voice 5: review of the gabriola official community plan and the land use bylaws um and how those um

[4:08:28] Voice 5: what they see as the this is i mean this is not in motion form but i'm just kind of saying this

[4:08:33] Voice 5: because it comes back to that to that matrix and trying to get their input on next steps um so the

[4:08:39] Voice 5: project list um which is extensive and ever-growing but not really actioned and then um the potential

[4:08:47] Voice 5: for a full review of the OCP and land use bylaws

[4:08:51] Voice 5: and how that could be utilized.

[4:08:54] Voice 5: So those are the pieces I'd love to get some feedback

[4:08:57] Voice 5: from that group on as we make decisions

[4:09:00] Voice 5: or sort of lead into the next term as well.

[4:09:06] Trustee Rogers (probable): Trustee Ongarez, do you have any thoughts?

[4:09:09] Voice 13: Yeah, I'm not sure.

[4:09:10] Voice 13: You're talking about a full OCP LUP review then, right?

[4:09:13] Voice 13: Yes.

[4:09:14] Voice 13: Which would go to the

[4:09:14] Voice 13: regional planning team.

[4:09:16] Voice 13: so it's just like preliminary

[4:09:18] Voice 13: uh conversation on on what the scope of it or the scope

[4:09:29] Trustee Rogers (probable): yeah keep going keep going keep talking so you guys get clarity about what it is trustee colburn

[4:09:35] Trustee Rogers (probable): is proposing because i'm not sure i understand so it's helpful for you to hear you ask your

[4:09:40] Trustee Rogers (probable): questions as well or trustee colburn you can maybe explain what it is that you're anticipating

[4:09:48] Trustee Rogers (probable): participating one of the things that um oh who i forget which planner it is doesn't matter

[4:09:55] Trustee Rogers (probable): oh i

[4:09:56] Voice 2: know who it

[4:09:56] Trustee Rogers (probable): is it's it's uh it's rpm kojima always says um you should clarify the questions

[4:10:04] Trustee Rogers (probable): you're asking of the it's always helpful for the advisory planning community to know what the

[4:10:09] Trustee Rogers (probable): question they're being asked to answer is or questions they're being asked to answer uh because

[4:10:16] Trustee Rogers (probable): Because, and I've seen it where APCs come back and say, we don't know what you want from us.

[4:10:23] Trustee Rogers (probable): And so if we could sort of get some, if it's a question of what things do you think that the, and I'm sort of, I'm just morphing on what you said,

[4:10:34] Trustee Rogers (probable): is what do you things do you see in the ocp or the lub that might that we might want to address

[4:10:40] Trustee Rogers (probable): because they impact upon um eco whatever their term they used was equal housing no it was eco

[4:10:50] Trustee Rogers (probable): something or other um i mean that's one question and you could ask them to go through and itemize

[4:10:56] Trustee Rogers (probable): those is that the sort of thing you're thinking of yeah

[4:10:59] Voice 5: i think biocultural diversity was sorry

[4:11:00] Trustee Rogers (probable): that's the term i was

[4:11:02] Voice 5: trying to come up with

[4:11:03] Trustee Rogers (probable): in my brain yeah

[4:11:05] Voice 5: that connects the environment with

[4:11:06] Voice 5: with the culture of the place um and the cultures of the place um yeah so and i'll what i'm trying

[4:11:12] Voice 5: to get at here is is is the getting some community feedback through that volunteer body on what the

[4:11:20] Voice 5: priorities and the resources of the local trust committee should do uh because that's been one of

[4:11:27] Voice 5: of the breakdowns and frankly in in the decision making process is is that um so it's a review of

[4:11:33] Voice 5: the project list because a lot of those things are interconnected you've got land use bylaws and

[4:11:37] Voice 5: sawmill things and they're just sitting there for years but they are community priorities and then

[4:11:42] Voice 5: the other piece of it is do you just have to do a full review and if so how does that how does

[4:11:48] Voice 5: housing and protection the environment and and all those things play into that so i i would just

[4:11:54] Voice 5: just it's important that having formed this this organization and they've got a bedrock of

[4:12:01] Voice 5: of data and and knowledge gained from a lot of survey work and a lot of community consultation

[4:12:07] Voice 5: i i i would like some direction um or some uh ideas in terms of having seen some of the

[4:12:18] Voice 5: recommendations go different different places um where can the resources such as they are

[4:12:24] Voice 5: be best utilized because you know we're in a crisis we declared a crisis trust council did

[4:12:30] Voice 5: and it's and quite a bit of the the action is being deferred as ever so um again i know that's

[4:12:39] Voice 5: not a specific question but i think it's the review of the project list and the potential

[4:12:43] Voice 5: review of the ocp and the land use bylaws okay

[4:12:46] Trustee Rogers (probable): and can i just ask one more question and then i'll

[4:12:48] Trustee Rogers (probable): i'll go turn to trustee langaris as to what his thoughts on this are is why the hapc rather than

[4:12:54] Trustee Rogers (probable): the apc um it could be both could we do both well you could but all right i don't i'm not even sure

[4:13:02] Trustee Rogers (probable): what the overlap between them is it just sounds like it sounds like that's more of an apc um

[4:13:08] Trustee Rogers (probable): um um issue like if you're going to say here's our 17 things on our project list

[4:13:16] Trustee Rogers (probable): which one of those do you recommend that become the the next you know on the next top priority

[4:13:22] Trustee Rogers (probable): probably related to next term now but which of those do you see and how would you rank them

[4:13:30] Trustee Rogers (probable): but that sounds like more like a broad apc question uh if you're going to say okay now

[4:13:36] Trustee Rogers (probable): Now look at the OCP, LUV, and tell us which ones, which items in those two documents should we put on our review list in order to address the biocultural, again, I've got the, I missed, I've lost it.

[4:13:52] Trustee Rogers (probable): Biocultural diversity.

[4:13:54] Trustee Rogers (probable): Diversity issues that you've raised in your, that may be an HAPC thing because you're specifically asking about that concept.

[4:14:02] Trustee Rogers (probable): Anyway, that's, I mean, I'm, again, I'm just sort of talking out loud because I don't know.

[4:14:09] Voice 13: Trustee Langeris,

[4:14:10] Trustee Rogers (probable): what's your thought about all of this?

[4:14:12] Voice 13: Yeah, I think the APC would be probably a better fit in terms of the broad scope.

[4:14:18] Voice 13: Biocultural diversity, as I understand it, is about the relationship of people with the environment that they live in.

[4:14:23] Voice 13: That's the focus of it.

[4:14:25] Voice 13: And it's, you know, it's really talking about like First Nations relationship with land.

[4:14:30] Voice 13: that you know they're it's how you relate to land and you're and i'm not can you do that in

[4:14:37] Voice 13: land use planning i'm not sure i'm not sure how that yeah into

[4:14:41] Voice 13: land use planning and and

[4:14:43] Voice 13: i i don't

[4:14:44] Voice 13: want to do this yeah yeah

[4:14:45] Voice 13: yeah yeah

[4:14:46] Voice 5: yeah i i'm going to get again this is not something that

[4:14:49] Voice 5: we're going to come up with the you know we're not going to do the review in the in the time left of

[4:14:53] Voice 5: this term so listen and this meeting's going long so i i will give this some thought i've heard your

[4:14:59] Voice 5: feedback we need specific questions hapc apc and i'll bring this back for the april meeting

[4:15:03] Voice 5: uh which will be upon us sooner than we think as time continues to move forward so

[4:15:07] Voice 5: um thank you for the discussion i i want i want the motion i think i think chair rogers is right

[4:15:12] Voice 5: and and um it needs to be more fleshed out than doing it on the fly and and

[4:15:18] Trustee Rogers (probable): and as the other i'll

[4:15:19] Trustee Rogers (probable): just say the other thing is we've heard from the planners and she's going to bring back sort of

[4:15:24] Trustee Rogers (probable): of options related specifically to the density outreach in April as well.

[4:15:29] Trustee Rogers (probable): So we can sort of

[4:15:30] Trustee Rogers (probable): have both those conversations then. Okay.

[4:15:32] Voice 5: And I think, I do think it's important that we,

[4:15:34] Voice 5: that we go to the APC and HAPC before the end of this term with,

[4:15:39] Voice 5: with, with some sort of some questions.

[4:15:41] Voice 5: I think that's

[4:15:42] Voice 5: a form of public engagement that, that,

[4:15:44] Voice 5: that we definitely should make use of.

[4:15:46] Voice 5: These are people who put their time forward and put a lot of stuff in their

[4:15:49] Voice 5: noggin that would be good for all of us to get, get out in various forms.

[4:15:52] Voice 5: Agree.

[4:15:54] Trustee Rogers (probable): Okay. Anything further on the density donation and the report from the planner?

[4:15:59] Trustee Rogers (probable): We'll see all this again in April. Okay. There's no delegations. Correspondence.

[4:16:07] Trustee Rogers (probable): The first piece of correspondence, 10.1, was from Ms. Diestick. So that's here for us. I should say

[4:16:17] Trustee Rogers (probable): that I spoke to Planner Zipanich

[4:16:20] Trustee Rogers (probable): over sort of over the holiday period about,

[4:16:22] Trustee Rogers (probable): cause I was puzzling how to respond to her email

[4:16:25] Trustee Rogers (probable): and the planner did respond to her email.

[4:16:30] Trustee Rogers (probable): I'm not sure if we were all copied on that.

[4:16:32] Trustee Rogers (probable): We might've been, I don't recall.

[4:16:35] Trustee Rogers (probable): I

[4:16:35] Voice 13: didn't see it, no.

[4:16:37] Trustee Rogers (probable): Oh.

[4:16:38] Trustee Rogers (probable): It was

[4:16:40] Planner Zupanec: actually, the response was from the HAPC,

[4:16:45] Planner Zupanec: an HAPC member.

[4:16:48] Trustee Rogers (probable): no you wrote something back to her too didn't you

[4:16:51] Planner Zupanec: this

[4:16:52] Trustee Rogers (probable): is the one about about the uh the build-out

[4:16:56] Trustee Rogers (probable): map and and oh yes

[4:16:58] Planner Zupanec: yeah right um

[4:17:01] Trustee Rogers (probable): unless i've got the wrong thing in my mind which i possibly could

[4:17:05] Trustee Rogers (probable): have because it's five five minutes let me just keep going uh because you're right there was a

[4:17:12] Trustee Rogers (probable): there was sorry I'm just trying to scroll down and find the actual email yeah this is the one

[4:17:24] Trustee Rogers (probable): about the there was a there was a one question about the about the um housing matters group

[4:17:32] Trustee Rogers (probable): report and you're right there was a response related to that but I think I thought you answered

[4:17:37] Trustee Rogers (probable): uh question number three if I'm not mistaken didn't you write her an email

[4:17:42] Planner Zupanec: don't think so I

[4:17:44] Planner Zupanec: I think the only response I saw was from one of the HAPC members

[4:17:47] Planner Zupanec: related to the surveys and the quantitative analysis

[4:17:50] Planner Zupanec: that was used for the build-out numbers.

[4:17:54] Planner Zupanec: And that was the extent of it.

[4:18:01] Trustee Rogers (probable): Okay.

[4:18:02] Trustee Rogers (probable): Then I stand corrected.

[4:18:04] Trustee Rogers (probable): I didn't mean to put you on the spot.

[4:18:11] Trustee Rogers (probable): Trustees, do you have anything you want to flag related to this correspondence

[4:18:14] Trustee Rogers (probable): other than receive it?

[4:18:16] Trustee Rogers (probable): uh

[4:18:17] Voice 13: yeah question number one the cost of my suspicion is that it's staff time i don't know

[4:18:24] Voice 13: did we incur any systems costs related to that or not isn't the way from what i understand what

[4:18:32] Voice 13: happened is it would be more staff time than anything else is that correct that's correct

[4:18:38] Voice 13: the other one is yeah number two and three of course they're sort of linked

[4:18:44] Voice 13: And I guess the question there is, is my estimation right or is the other estimation used correct?

[4:18:54] Voice 13: I did put in that report.

[4:18:57] Voice 13: No one responded saying, you know, I'm wrong.

[4:18:59] Voice 13: I would be open to it if somebody said I'm wrong.

[4:19:02] Voice 13: Hearing that, yes, I confirm one way or the other.

[4:19:08] Voice 13: I think that's a valid point to clarify.

[4:19:11] Voice 13: I don't know.

[4:19:15] Voice 13: Did I get it

[4:19:16] Voice 13: wrong in my calculation?

[4:19:17] Voice 13: I'm not giving a question.

[4:19:23] Trustee Rogers (probable): Who are you asking a question of?

[4:19:25] Trustee Rogers (probable): uh

[4:19:26] Voice 13: i think it is addressed well i can't answer it uh because i don't i don't know the answer

[4:19:37] Voice 13: and also to i guess yourselves as well uh rogers chair rogers and jesse colburn did i get it wrong

[4:19:46] Trustee Rogers (probable): well we're going back are we talking about the the build out how do you explain the 2000 person

[4:19:52] Trustee Rogers (probable): person plus discrepancy? I mean, yeah. I know

[4:19:58] Voice 2: how

[4:19:59] Trustee Rogers (probable): to answer that question. Other than I didn't

[4:20:04] Trustee Rogers (probable): really see how it affected the the underlying premise of the report.

[4:20:12] Voice 13: Well, and

[4:20:14] Trustee Rogers (probable): maybe that was

[4:20:15] Trustee Rogers (probable): my lack of understanding, but I didn't understand why that why that that the difference of opinion

[4:20:20] Trustee Rogers (probable): really affected what the report was recommending that was my impression so i didn't do the map

[4:20:28] Trustee Rogers (probable): okay

[4:20:29] Voice 5: and it's all one form of housing like it's my issue is it doesn't matter what the number is

[4:20:35] Voice 5: because you're you're just talking about one form and there's there's not the whole issue is that

[4:20:41] Voice 5: there aren't other options so you know the i just see it as being a really a red herring um and and

[4:20:51] Voice 5: And it just draws more attention to how badly miscalculated the OCP is, like right through.

[4:20:57] Voice 5: It's just a piece of miscalculation, heartless miscalculation.

[4:21:01] Voice 5: I'm sorry to be so harsh, but it really is problematic that this is a discussion item.

[4:21:09] Voice 5: It's either big or small.

[4:21:11] Voice 5: It's all one type, folks.

[4:21:13] Voice 5: That's the problem.

[4:21:16] Voice 13: Well, I disagree, but we have our differences of opinion on that.

[4:21:21] Voice 13: I think it's valid.

[4:21:23] Voice 13: That data is valid.

[4:21:26] Voice 13: And it does, you know, you say one thing,

[4:21:29] Voice 13: you say 100% increase somewhere.

[4:21:31] Voice 13: If it's from one to two, it's one thing.

[4:21:34] Voice 13: You say it from 5,000 to 10,000, it has a different scope.

[4:21:38] Voice 13: So I think there is validity to looking at the data

[4:21:42] Voice 13: and making sure it's accurate, that's all.

[4:21:45] Voice 13: And it does affect people's responses.

[4:21:50] Trustee Rogers (probable): Say that again.

[4:21:51] Voice 13: But it's after the fact.

[4:21:53] Voice 13: It does affect how people respond to questions, whatever,

[4:21:56] Voice 13: based on the data they receive.

[4:21:59] Voice 13: It does affect them because they were provided with other data as well.

[4:22:03] Trustee Rogers (probable): But the vast, I mean, I don't want to go back

[4:22:07] Trustee Rogers (probable): and review

[4:22:07] Voice 13: that survey all over again.

[4:22:09] Trustee Rogers (probable): But the

[4:22:10] Trustee Rogers (probable): vast majority of the opinion was based upon

[4:22:14] Trustee Rogers (probable): whether people wanted to see much more growth on Gabriola.

[4:22:18] Trustee Rogers (probable): And my understanding of the general trend was that people didn't want to see a lot more growth in the area.

[4:22:27] Trustee Rogers (probable): And it wasn't that they wanted to reach the build-out number.

[4:22:32] Trustee Rogers (probable): They didn't want to see a lot more growth than there already was.

[4:22:37] Trustee Rogers (probable): That's the way I read the report.

[4:22:38] Trustee Rogers (probable): And so whether build-out was 8,000 or 6,000, they sort of thought that they didn't want to see it go very quickly towards that number or at all.

[4:22:49] Trustee Rogers (probable): or

[4:22:49] Voice 5: to continue to or to continue to increase

[4:22:53] Voice 5: the one type of housing over over any others

[4:22:56] Voice 5: i mean the build-out map is just a build-out map of one type i mean that's it's just it's

[4:23:01] Voice 5: i don't know i mean

[4:23:04] Voice 5: john woods wrote wrote in the paper this week you know or this week or last week

[4:23:08] Voice 5: a letter to the editor around you know connecting the housing shortage and the doctor shortage and

[4:23:12] Voice 5: and he called us out to be frank and for quite fairly you know we formed a housing advisory

[4:23:16] Voice 5: planning commission and then you know the i think the density donation project is a worthy project

[4:23:20] Voice 5: and i i really am going to you know work to make sure that some people take us up on it but you

[4:23:26] Voice 5: know we we haven't advanced this this what was put to us by the by the housing advisory planning

[4:23:32] Voice 5: commission and that's a we're in a crisis and i'm really it's it's it's i'm heartbroken by this

[4:23:38] Voice 5: i really am um and i don't really know what to do about it now

[4:23:46] Trustee Rogers (probable): just to help us move through is

[4:23:47] Trustee Rogers (probable): Is there anything more you want to do about the email

[4:23:49] Trustee Rogers (probable): from the correspondence from Justine Easton?

[4:23:52] Trustee Rogers (probable): No, no more.

[4:23:54] Voice 13: Okay,

[4:23:55] Trustee Rogers (probable): we've received it.

[4:23:56] Trustee Rogers (probable): We have the two emails related to Dangling Bay,

[4:23:59] Trustee Rogers (probable): which we're going to talk about down below.

[4:24:01] Trustee Rogers (probable): I don't think we need to discuss them now.

[4:24:03] Trustee Rogers (probable): We have a letter from the BC Association of Farmers' Markets,

[4:24:08] Trustee Rogers (probable): which actually has an ask in it,

[4:24:10] Trustee Rogers (probable): which is a letter of support for,

[4:24:13] Trustee Rogers (probable): I think it's called the, what is it called?

[4:24:16] Trustee Rogers (probable): i read it and i was trying to get my head around it it's a program uh bc farmers market nutrition

[4:24:26] Trustee Rogers (probable): coupon program is that is that what i is that what i is everybody understand that that's what

[4:24:32] Trustee Rogers (probable): they're asking to write

[4:24:34] Voice 5: a letter to

[4:24:34] Trustee Rogers (probable): to ask the provincial government to continue that program

[4:24:38] Voice 5: absolutely i i'm 100 in favor of this this gave um through people for healthy community and some

[4:24:45] Voice 5: some other, I think one other Island organization,

[4:24:47] Voice 5: some vouchers, some coupons for,

[4:24:49] Voice 5: that can be redeemed at the farmer's market.

[4:24:52] Voice 5: So there's a, it's a local benefit.

[4:24:54] Voice 5: I would put forward the motion right now

[4:24:57] Voice 5: that we send that letter by the chair

[4:25:01] Voice 5: on behalf of local trust committee

[4:25:02] Voice 5: in support of this voucher program.

[4:25:05] Voice 5: Okay.

[4:25:05] Voice 5: I agree completely.

[4:25:07] Trustee Rogers (probable): Okay, there's a seconder.

[4:25:09] Trustee Rogers (probable): Okay, so we've got a motion.

[4:25:11] Trustee Rogers (probable): Nadine, did you get a motion there?

[4:25:12] Trustee Rogers (probable): yeah

[4:25:14] Voice 8: that the ltc sends a letter by the chair in support of the farmers market to the province in

[4:25:22] Voice 8: support of the farmers market nutrition coupon coupon program yeah

[4:25:26] Trustee Rogers (probable): and it's actually to the

[4:25:27] Trustee Rogers (probable): minister of health it looks like thank

[4:25:30] Voice 8: you that's

[4:25:31] Trustee Rogers (probable): what they've asked us for anyway that's a good

[4:25:36] Trustee Rogers (probable): program excellent so

[4:25:38] Trustee Rogers (probable): that's been moved and seconded uh so i'll call a vote i'll draft that

[4:25:42] Trustee Rogers (probable): and uh we'll i'll take that as unanimous thank you very much um i 10.5 is the um i sent you out

[4:25:51] Trustee Rogers (probable): and i apologize uh for not getting it out to you earlier or some correspondence this is not

[4:25:56] Trustee Rogers (probable): on our agenda package for anybody walking but the vancouver harbor authority or whatever they're

[4:26:02] Trustee Rogers (probable): called are doing some they've hired consultants to do consultation with a bunch of local governments

[4:26:09] Trustee Rogers (probable): and First Nations they haven't started the consultation but they want to know whether

[4:26:13] Trustee Rogers (probable): certain local entities want to be part of that consultation and they had sent it to me as the

[4:26:20] Trustee Rogers (probable): chair of uh Gabriel uh Galeano in Maine but Gabriel to see if we wanted to be part of the

[4:26:26] Trustee Rogers (probable): consultation around this I had when I first got it I sort of assumed oh well that sort of

[4:26:32] Trustee Rogers (probable): consultation is happening at a trust council level because Peter and um and a few of the

[4:26:38] Trustee Rogers (probable): the Anchorage folks Doug Fenton I know I think some maybe Scott or one of you have been involved

[4:26:46] Trustee Rogers (probable): in the group as well I'm not sure exactly have been active and so I I went oh this really is

[4:26:53] Trustee Rogers (probable): and I didn't send out the original email and then I got a reminder believe it or not

[4:26:57] Trustee Rogers (probable): to that they hadn't heard from me so I thought I'd ask you whether you wanted as a local trust

[4:27:03] Trustee Rogers (probable): committee to engage on that or are you content to defer to the to the uh the executive and the

[4:27:10] Trustee Rogers (probable): and mostly it's mostly peter uh the chair luckham that that has been dealing with this issue

[4:27:16] Trustee Rogers (probable): i i

[4:27:18] Voice 5: would like to i i think

[4:27:20] Voice 5: um the gabe rollins against freighter anchorages um

[4:27:24] Voice 5: very active group here um has done a lot of data and a lot of work there's a great body of

[4:27:30] Voice 5: things we can bring i found this letter from the port authority to be disgusting like the language

[4:27:36] Voice 5: in it a lack of reference to first nations the it's the the the port authority is oh awful like

[4:27:44] Voice 5: the whole setup is just um so every chance we have to to bring up the fact that we want these

[4:27:53] Voice 5: anchorages not just you know mediated or you know um but gone i i think we have to do that so

[4:28:01] Voice 5: either it's i'll take part in it or you know i don't i don't quite see from this what the

[4:28:06] Voice 5: process is but um i think we need as many voices speaking to these folks as possible

[4:28:15] Voice 13: go ahead

[4:28:16] Voice 13: go ahead down no

[4:28:17] Trustee Rogers (probable): no you go ahead

[4:28:18] Voice 13: i when i read it i thought well what are they actually

[4:28:21] Voice 13: doing. It sounds like they're talking about some sort of computer system

[4:28:25] Voice 13: to track, but that's not going to necessarily address

[4:28:29] Voice 13: anchorages per se. Unless you've got authority to

[4:28:33] Voice 13: actually restrict anchorages, and they're talking about

[4:28:37] Voice 13: the increase in traffic that's expected. To me, it's

[4:28:40] Voice 13: just preparing us for a lot more anchorages.

[4:28:45] Voice 13: The expansion of the Nanaimo Port Authority, which is

[4:28:48] Voice 13: trying to direct traffic

[4:28:51] Voice 13: rather than to Vancouver

[4:28:53] Voice 13: going to Nanaimo

[4:28:55] Voice 13: and then shipping it.

[4:28:58] Voice 13: It's just going to be

[4:28:59] Voice 13: an increase in traffic overall.

[4:29:01] Trustee Rogers (probable): So I can look.

[4:29:03] Trustee Rogers (probable): They wrote me

[4:29:04] Trustee Rogers (probable): just because I'm listed as the chair.

[4:29:08] Trustee Rogers (probable): I'm quite

[4:29:09] Trustee Rogers (probable): happy if somebody else,

[4:29:11] Trustee Rogers (probable): some other trustee wants to

[4:29:14] Trustee Rogers (probable): respond

[4:29:15] Trustee Rogers (probable): back to them and say, I'll be your conduit

[4:29:18] Trustee Rogers (probable): to gabriola on this issue um as long as you don't commit the ltc to anything but you can be the

[4:29:23] Trustee Rogers (probable): conduit to any engagement process i

[4:29:25] Voice 5: won't use the word disgusting i'll be far more um

[4:29:30] Trustee Rogers (probable): well remember this is a publicly recorded meeting i

[4:29:33] Voice 5: know listen the portals

[4:29:35] Voice 5: listen the letters if

[4:29:36] Trustee Rogers (probable): you'd like to take this on trustee colburn or trustee longer eyes i'd be happy to but i find

[4:29:42] Trustee Rogers (probable): myself getting contacted occasionally to say well what a what a what a x island or think about that

[4:29:48] Trustee Rogers (probable): and i always have to go i don't live there you're yeah exactly

[4:29:51] Trustee Rogers (probable): um and

[4:29:52] Voice 5: and i can reach out to some

[4:29:53] Voice 5: of the gaffer folks and um and and and get some some backup for that so

[4:30:00] Voice 5: I can is there a time frame I don't

[4:30:03] Trustee Rogers (probable): know but I but I should respond because they wrote me at

[4:30:06] Trustee Rogers (probable): the end of January and then wrote me again at the end of February and I if you want me to what I

[4:30:11] Trustee Rogers (probable): would do is I would say I would just answer whatever that person's name is I can't remember

[4:30:16] Trustee Rogers (probable): it offhand and say thanks for getting in touch we do want to be part of your consultation group

[4:30:23] Trustee Rogers (probable): and you should contact trustee colder and

[4:30:25] Voice 5: sure that'd be fine and I'll be sure to update the

[4:30:27] Voice 5: LTC in the next trustee report perfect is

[4:30:29] Trustee Rogers (probable): that okay with you

[4:30:30] Voice 13: yeah that's fine I just feel

[4:30:33] Voice 13: my suspicion that they want to include us so they could say well we're consultants

[4:30:37] Voice 13: yeah of course oh absolutely

[4:30:38] Voice 5: absolutely of

[4:30:40] Voice 13: course they do and

[4:30:41] Trustee Rogers (probable): and as I said I know there's a there's

[4:30:43] Trustee Rogers (probable): a Gabriel and group and I know there's a status group and I know Peter Luckham is very much on

[4:30:48] Trustee Rogers (probable): it but it doesn't hurt to to have a local voice going out there as well yeah and I traveled to

[4:30:54] Trustee Rogers (probable): I will do that and and copy all of you in that okay okay thank

[4:30:59] Voice 13: you look at the link

[4:31:00] Voice 13: the linkage with Nanaimo Port Authority too well

[4:31:04] Trustee Rogers (probable): you guys in particular with them because

[4:31:07] Trustee Rogers (probable): they're trying to expand their harbor space aren't they yeah exactly yeah exactly in the

[4:31:12] Voice 13: marine conservation

[4:31:13] Voice 5: area they

[4:31:14] Voice 13: want to reduce the traffic on the ferries and put it on the water

[4:31:17] Voice 13: to Vancouver and the Nile.

[4:31:21] Trustee Rogers (probable): Say that again?

[4:31:23] Voice 13: They want to reduce the ferry traffic

[4:31:26] Voice 13: moving goods between Vancouver

[4:31:29] Voice 13: and the high of Vancouver Island

[4:31:31] Voice 13: using the ships, is my understanding.

[4:31:33] Voice 13: That's why they want to expand the capacity there.

[4:31:37] Voice 13: Get bigger boats in

[4:31:38] Voice 13: and then they can then transport it over.

[4:31:41] Trustee Rogers (probable): So it's sort of like the C-span ferries

[4:31:45] Trustee Rogers (probable): that bring trucks and rail cars back and forth.

[4:31:48] Trustee Rogers (probable): they want to expand that capacity i

[4:31:51] Voice 13: think that's my sense of my recollection of that well i remember

[4:31:54] Trustee Rogers (probable): that i don't want to get too distracted given this time of day but i remember reading a report at

[4:31:58] Trustee Rogers (probable): one of the with either abc icc or ubcm one of the meetings where where someone had this grand plan

[4:32:05] Trustee Rogers (probable): that they wanted to turn uh port alberni into a big shipping port bring stuff into port alberni

[4:32:12] Trustee Rogers (probable): bring it to the nimo and then barge it across to vancouver rather than take the ships into

[4:32:16] Trustee Rogers (probable): to and that was yes that is part of a somebody's vision anyway i don't know whether there's any

[4:32:22] Voice 2: um

[4:32:22] Trustee Rogers (probable): okay so let's keep moving new business we have the shoreline report this comes from the rpc

[4:32:29] Trustee Rogers (probable): um

[4:32:30] Voice 5: sorry do we did we miss the degnan bay i know we

[4:32:32] Trustee Rogers (probable): have no no that's number 11.4 we have it thank

[4:32:35] Voice 5: you

[4:32:35] Trustee Rogers (probable): uh this is just a receipt of the brief uh unless someone wants to uh to act action it

[4:32:45] Trustee Rogers (probable): and I obviously in my view we're not going to action anything this term

[4:32:53] Trustee Rogers (probable): I mean we could put it on the projects list we could do whatever you want to do

[4:32:57] Voice 5: the one piece from it was the heritage conservation the heritage conservation

[4:33:04] Voice 5: piece which again would just be ended up on my ideas to put on the project list but

[4:33:08] Voice 5: But I found that to be the most interesting piece of this, the recommendation around the Heritage Conservation Commission or committee or something like that.

[4:33:18] Voice 5: But, yeah, I'm still sort of, again, you're not going to accomplish it this term.

[4:33:26] Voice 5: So it's whether or not you want something to sit on a project list or to actually put something forward that can get done.

[4:33:31] Trustee Rogers (probable): Well, one thing is, if we put it on the project list, then if you get your motion pass to have the APC look at our project list, they could activate this or parts of this.

[4:33:43] Voice 5: Yeah, and that could connect to a lot of the other pieces of work, like the heritage overlay mapping, right?

[4:33:48] Trustee Rogers (probable): Heritage overlay mapping is a Trust-wide program. I'm not sure how that's all going

[4:33:56] Trustee Rogers (probable): to morph into this. Whatever you want to do with it, trustees.

[4:34:05] Voice 13: We're talking about the Shoreline briefing, right?

[4:34:08] Voice 13: Yeah, the

[4:34:10] Trustee Rogers (probable): RPC Shoreline briefing.

[4:34:14] Trustee Rogers (probable): I

[4:34:14] Voice 13: didn't find it very useful. It was a good collection of information gathered around,

[4:34:20] Voice 13: and it devolved down to DPA, essentially a lot of what we can do already. I would receive that

[4:34:28] Voice 13: information and then use it potentially as a resource if we move ahead on something around

[4:34:35] Voice 13: the shoreline. Sometimes

[4:34:37] Voice 13: you guys speak so quickly, I don't catch everything.

[4:34:40] Voice 13: Oh,

[4:34:40] Trustee Rogers (probable): so I'll just say that we've gone through a three-year process on Keats Island

[4:34:48] Trustee Rogers (probable): relating to our shoreline protection, and we've ended up at a DPA.

[4:34:53] Trustee Rogers (probable): I mean, we haven't got it yet, but that's where we're moving towards.

[4:34:57] Trustee Rogers (probable): So it's not surprising other people have ended up with a DPA as a recommendation

[4:35:03] Trustee Rogers (probable): because it seems to be the most practical term uh tool for us to use at least of the tools we

[4:35:14] Trustee Rogers (probable): have right now anyway what do you want to do with it you want to just receive it or do you want to

[4:35:18] Trustee Rogers (probable): put it on the project list or uh whatever you'd like um

[4:35:21] Voice 5: i'll put on the project list i moved that

[4:35:23] Voice 5: the gabriel island local trust committee add the formation of a heritage conservation areas or

[4:35:31] Voice 5: adopt heritage bylaws to protect heritage cultural resources similar to the projects completed on

[4:35:36] Voice 5: south panda and saturn i'm taking that from the recommendations on page 184 of the agenda package

[4:35:47] Trustee Rogers (probable): so you're taking a specific thing out of the project

[4:35:50] Voice 5: yeah exactly okay which which just

[4:35:54] Voice 5: doesn't apply to shorelines it would apply to it which what i found kind of interesting about it

[4:35:57] Voice 5: is it would be a step along the lines that would not just supply the shorelines that other thing

[4:36:00] Voice 5: i did find this yeah okay

[4:36:03] Trustee Rogers (probable): and just for uh for my and for and for nadine's where on page 184

[4:36:10] Trustee Rogers (probable): it's

[4:36:11] Voice 5: the it's the first it's the first recommendation uh

[4:36:14] Trustee Rogers (probable): under first nations so

[4:36:16] Trustee Rogers (probable): you're recommending that we add a project to uh uh that to consider designation of a heritage

[4:36:24] Trustee Rogers (probable): conservation or heritage bylaws protect heritage cultural resources similar to projects similar

[4:36:30] Trustee Rogers (probable): similar to the project completed on South Pender and Saturna.

[4:36:33] Trustee Rogers (probable): Yeah, we both, yeah, exactly.

[4:36:36] Voice 5: We both fixed the typo that went to.

[4:36:38] Voice 5: Yeah,

[4:36:39] Trustee Rogers (probable): okay, so.

[4:36:40] Voice 5: That is the motion.

[4:36:41] Trustee Rogers (probable): Okay, are you following us, Case, where we are?

[4:36:46] Voice 13: I couldn't find it, but I recollect something

[4:36:48] Voice 13: to that effect when I read it.

[4:36:50] Trustee Rogers (probable): Yeah.

[4:36:51] Voice 13: But yeah, basically doing something

[4:36:52] Voice 13: focused on the heritage protection primarily.

[4:36:56] Trustee Rogers (probable): Right, so you.

[4:36:57] Trustee Rogers (probable): I'm

[4:36:58] Voice 13: fine with putting that on the project list, yeah.

[4:37:00] Voice 13: Yeah.

[4:37:00] Trustee Rogers (probable): Okay. So there's, you're going to second that.

[4:37:02] Trustee Rogers (probable): So there's no further discussion. I'll call a vote.

[4:37:05] Trustee Rogers (probable): In favor.

[4:37:06] Trustee Rogers (probable): That's in favor.

[4:37:07] Trustee Rogers (probable): Anything else related to this other than receipt of the report?

[4:37:10] Voice 5: No, get, get the Gambier.

[4:37:14] Voice 5: Get the, get the designated development permit area done,

[4:37:18] Voice 5: and then we'll steal it from you.

[4:37:20] Voice 5: Well, they've already done it on, on other places.

[4:37:22] Trustee Rogers (probable): Gabriel Galeano has one.

[4:37:25] Trustee Rogers (probable): And I think South Pender has one too, if I'm not mistaken.

[4:37:30] Trustee Rogers (probable): okay next on our agenda is the uh the northern office quarterly report i think this comes from

[4:37:37] Trustee Rogers (probable): heather i think heather's still with us no she's not she's left us again okay so this is just i

[4:37:46] Trustee Rogers (probable): guess just for receipt unless uh uh this just tells us what the various projects and who's

[4:37:52] Trustee Rogers (probable): working on what are there any comments or questions from trustee the

[4:37:56] Voice 13: only question i had was around

[4:37:58] Voice 13: Under 2022 quarter one, it's in a dark color,

[4:38:02] Voice 13: and I don't know what that means,

[4:38:03] Voice 13: as opposed to the light color to the right of that.

[4:38:07] Voice 13: I'm taking a printout, so I don't see the color,

[4:38:09] Voice 13: but a number

[4:38:11] Voice 13: of them are dark or black or dark.

[4:38:15] Trustee Rogers (probable): Yeah, I see what you mean.

[4:38:16] Voice 13: Does that have some meaning?

[4:38:17] Voice 13: There's no way of identifying what that means.

[4:38:21] Trustee Rogers (probable): Well, we could ask Sonia if she has any ideas,

[4:38:24] Trustee Rogers (probable): but it's not her report.

[4:38:26] Voice 2: Yeah, I know.

[4:38:27] Voice 2: Well, I'm

[4:38:31] Trustee Rogers (probable): not seeing Sonia pop up to save us.

[4:38:33] Trustee Rogers (probable): Oh, there she is.

[4:38:35] Trustee Rogers (probable): Do

[4:38:36] Planner Zupanec: you have any idea?

[4:38:37] Planner Zupanec: I'm looking at it as well with you and just wondering if you can quickly tell me what I'm looking at.

[4:38:44] Planner Zupanec: He's

[4:38:44] Trustee Rogers (probable): asking about why under quarter one to 2022, it's in dark blue and in the next columns, it's in light blue.

[4:38:52] Trustee Rogers (probable): Oh, I see.

[4:38:56] Planner Zupanec: If

[4:38:57] Trustee Rogers (probable): there's any meaning to that.

[4:38:59] Voice 13: Yeah.

[4:39:02] Voice 13: A couple of white and some, and there's one that's light blue.

[4:39:06] Voice 13: i don't know what those

[4:39:08] Planner Zupanec: are the two the to be determined are white

[4:39:13] Trustee Rogers (probable): right just

[4:39:19] Voice 13: the color coding what that actually represents so

[4:39:22] Trustee Rogers (probable): maybe some feedback to heather

[4:39:23] Trustee Rogers (probable): that if this is going to be um she wants to discuss with us in april that she maybe bring

[4:39:29] Trustee Rogers (probable): it back and explain what the color coding in the actual columns are okay thank you uh there's

[4:39:38] Trustee Rogers (probable): nothing there we've already finished we've already done 11.3 and now we're on dengue bay

[4:39:43] Trustee Rogers (probable): we've had we've had the two letters and the comments and this is not the first time we've

[4:39:48] Trustee Rogers (probable): heard about thing in dengue bay um and uh so trustees uh how do you want to address the

[4:40:00] Trustee Rogers (probable): requests and concerns

[4:40:03] Voice 13: well yeah i put this on the agenda because of the contacts i've had him

[4:40:07] Voice 13: i just sort of wrote out some of the contact that i've had in the past and what i've discovered is

[4:40:13] Voice 13: is that all these silos of departments that deal with different aspects,

[4:40:18] Voice 13: like the Navigation Protection Program says they only deal with buoys.

[4:40:22] Voice 13: And then holding tanks was the responsibility of Transport Canada,

[4:40:28] Voice 13: the Office of Boating Safety, and contacted them.

[4:40:32] Voice 13: And they said, well, yeah, it's our responsibility,

[4:40:34] Voice 13: but we have no capacity and we rely upon Coast Guard or DFO to deal with it.

[4:40:40] Voice 13: And then environmental issues, I was told, well,

[4:40:43] Voice 13: you can go to the department of fisheries and oceans and i as i said i already i went and

[4:40:48] Voice 13: brought this to the attention of the provincial environment ministry as well because they have

[4:40:52] Voice 13: some responsibility and that liverboards of course is our responsibility in terms of our zoning

[4:40:59] Voice 13: and it's not you know it's permitted in silva bay but uh the liverboards but not um in uh

[4:41:05] Voice 13: begman bay so so that all these different silos all have different responsibilities and there's

[4:41:11] Voice 13: It's just not a coordinated effort, I think, or communication over when an issue arises.

[4:41:17] Voice 13: You try to work together in trying to resolve it.

[4:41:22] Voice 13: And I did, as I said, I mentioned, I brought it up with Lisa Marie Barron as well,

[4:41:28] Voice 13: because she's aware of that.

[4:41:29] Voice 13: And one of the interesting comments was the Office of Boating Safety said you need to have direct proof

[4:41:37] Voice 13: or need proof of discharge, i.e. a video or a water test.

[4:41:41] Voice 13: But it seems like a high, you'd have to, you know, it's like pretty hard to prove that.

[4:41:48] Voice 13: I mean, you'd have to monitor it, you know, closer to catch them discharging it, assuming it's above visible.

[4:41:56] Voice 13: And, but I did, I did have a discussion with this person in the vessel of concern from the Coast Guard.

[4:42:04] Voice 13: And they are looking at working with municipalities right now and trying to come up with a coordinated effort to dealing with it.

[4:42:10] Voice 13: It is, as I mentioned before, a widespread issue on the coast.

[4:42:15] Voice 13: And I did connect with our enforcement branch, because we do have, you know, there'll be something coming out of this.

[4:42:33] Voice 13: We're sort of, what I've come to, we're relying on the water to set up responsibility.

[4:42:54] Voice 13: I don't know.

[4:42:55] Voice 13: I don't know what we can do other than do our enforcement and try to communicate with the other agencies.

[4:43:11] Voice 13: I don't know.

[4:43:12] Voice 13: I don't know.

[4:43:12] Voice 13: I don't know what the answer is.

[4:43:17] Voice 13: I don't know what next step to do.

[4:43:19] Voice 13: i did read a couple of reports from 2016 on marine issues that done by staff that highlighted

[4:43:30] Voice 13: and you know some of our options but it indicates our entity i don't know trustee colburn

[4:43:45] Voice 13: things

[4:43:46] Trustee Rogers (probable): to say but i'll let's have trustee colburn first

[4:43:50] Voice 5: yeah i think this you know big picture this

[4:43:53] Voice 5: is the symptoms of the disease of of not having housing options right like this this is you know

[4:43:59] Voice 5: you can't just you can't just deal with the symptoms um that's part of the problem the other

[4:44:03] Voice 5: i've done the same sort of thing i've talked to people in in provincial federal um because i you

[4:44:09] Voice 5: know the the letter writers and i met with them and and um referred them to bylaw enforcement as

[4:44:14] Voice 5: well and you know where this would come in an ocp review related to housing is another open question

[4:44:19] Voice 5: um but you can't the the punitive approach is not as effective as a long-term planning you know so

[4:44:26] Voice 5: So the DFO person I spoke to also raised, you know, a lot of their concerns have to

[4:44:34] Voice 5: do with residential development and aging septics and road development and steep slopes

[4:44:39] Voice 5: or not even steep slopes, just slopes and loss of trees around bays such as this one.

[4:44:45] Voice 5: So there's a lot of interconnected pieces of this.

[4:44:48] Voice 5: It's not just the behavior or the, you know, the critically housed folks.

[4:44:53] Voice 5: It's complex, and the Islands Trust has a tiny piece of it, as Trustee Langeras has discovered and related, and it's better to be kind of working at this from a variety of, you know, you're increasing the supply of safe, secure housing, and then you have less of this, you know, non-permitted activity in sensitive areas.

[4:45:20] Voice 5: You're kind of directed to areas where it has less of a negative impact on everybody.

[4:45:27] Voice 5: But the DFO person I spoke to was really, it was interesting perspective in that, you know, you can have six or seven people as liveaboards and you can have one septic go and the impact of one vastly outweighs the other.

[4:45:42] Voice 5: So these are interconnected issues and they need interconnected solutions.

[4:45:45] Voice 5: I'll just keep making that point.

[4:45:46] Voice 5: The

[4:45:48] Voice 13: liveaboards are one, but the other issues too are boats that end up on the seabed at low tide.

[4:45:54] Voice 13: Now there's a couple, I took a picture of a couple as well.

[4:45:58] Voice 13: That's abandoned, yeah. That's abandoned vessels.

[4:46:03] Voice 13: It's not necessarily abandoned. It was tied to the shore,

[4:46:07] Voice 13: and there was a trimaran as well that ended up on the seabed constantly.

[4:46:13] Voice 13: I mean there's a whole process around whether it's

[4:46:16] Voice 5: abandoned or not.

[4:46:16] Voice 5: Oh, exactly. And the word

[4:46:18] Voice 5: derelict and abandoned and, you know,

[4:46:20] Voice 5: I worked with Sheila Malcolmson on some of these things as well.

[4:46:22] Voice 5: And it's just, it's some of the terminology and the,

[4:46:26] Voice 5: and the difficulties of getting someone to take responsibility.

[4:46:30] Voice 5: Like this is the thing. No one,

[4:46:31] Voice 5: no one body wants to take responsibility because of the huge costs for the,

[4:46:37] Voice 5: for the vessels themselves. So yeah, sorry to interrupt you.

[4:46:41] Voice 5: It's difficult with the thing.

[4:46:44] Trustee Rogers (probable): We

[4:46:45] Voice 13: need one agency that has all the powers.

[4:46:48] Trustee Rogers (probable): Yeah, and of course we do have money coming out now

[4:46:51] Trustee Rogers (probable): regarding abandoned and derelict slash derelict vessels,

[4:46:54] Trustee Rogers (probable): and that's one option.

[4:46:56] Trustee Rogers (probable): But I think what I understood the concern to be

[4:46:58] Trustee Rogers (probable): was more about the liveaboards and people living there.

[4:47:01] Trustee Rogers (probable): I mean, we all know that the...

[4:47:04] Trustee Rogers (probable): The

[4:47:05] Voice 13: liveaboard doesn't discharge.

[4:47:07] Trustee Rogers (probable): I'm sorry?

[4:47:09] Voice 13: Go ahead.

[4:47:10] Trustee Rogers (probable): Well, the liveaboard, you said they don't discharge?

[4:47:13] Trustee Rogers (probable): No,

[4:47:15] Voice 13: I said it's a discharge, but it's beyond that.

[4:47:23] Trustee Rogers (probable): Whatever bylaw enforcement can do, you guys have flagged it for them.

[4:47:27] Trustee Rogers (probable): Our jurisdiction around that is limited.

[4:47:34] Trustee Rogers (probable): We only control the seabed, not the water column, and we can't do anything about boats

[4:47:40] Trustee Rogers (probable): going back and forth.

[4:47:41] Trustee Rogers (probable): And we we sort of know those limitations and what they are. And hopefully there's some.

[4:47:47] Trustee Rogers (probable): But I do know that this is not a problem restricted. I heard Mr. Nixon say, well, don't you know, don't get don't get stuck in a regional problem.

[4:47:57] Trustee Rogers (probable): But it is a regional problem. Salt Spring has a huge problem about this.

[4:48:00] Trustee Rogers (probable): In fact, to the extent that at UBTM, we had a motion from the trust asking the provincial government to provide tools to deal with liveaboards on ships.

[4:48:12] Trustee Rogers (probable): And all you have to do is look in Falls Creek in Vancouver, where 10 years ago, they made a tremendous effort to try and regularize and move them out.

[4:48:21] Trustee Rogers (probable): And the place is now full of boats again, like full of them.

[4:48:25] Trustee Rogers (probable): and uh so it's not just just i will say that bowen had this problem and they somehow i think what

[4:48:33] Trustee Rogers (probable): they did is they got some grant from the or some authority from the provincial government to take

[4:48:39] Trustee Rogers (probable): over uh management of of one of their bays and then they managed to get some control over it

[4:48:46] Trustee Rogers (probable): that way um they put buoys out and and and banned uh live aboard etc etc and they got control over

[4:48:56] Trustee Rogers (probable): the and clean and it's been cleaning up the bay so uh but that's not something that i think that

[4:49:02] Trustee Rogers (probable): we could do as a local trust committee because we're not that cut we're not the same as the

[4:49:05] Trustee Rogers (probable): municipality so i'm not sure we

[4:49:08] Voice 13: can talk about life of occupation which municipality can get

[4:49:13] Voice 13: right

[4:49:14] Voice 5: so incorporation it is great we agree motion passed

[4:49:19] Trustee Rogers (probable): no i wasn't

[4:49:21] Voice 13: saying that i am

[4:49:23] Trustee Rogers (probable): regional district of the islands trust regional district is the other one that always keeps coming

[4:49:29] Trustee Rogers (probable): up over years and

[4:49:32] Voice 5: it's also a very culturally sensitive spot that's burial islet right there

[4:49:37] Voice 5: like this this is obviously a much deeper bigger um you know uh conversation but i do i do recognize

[4:49:45] Voice 5: that the the um the nearby um uh residents uh you know of the bay and and again have met with them

[4:49:54] Voice 5: and and maybe we can get a report i don't know if it would have to be in camera or not but something

[4:49:58] Voice 5: at the next meeting from the bylaw enforcement just around this to just see what um we could

[4:50:03] Voice 2: yeah

[4:50:03] Voice 5: because i think the the difference between silver bay and degnan bay and like

[4:50:08] Voice 5: how they're enforcing this is not something we're privy to in terms of individual actions but just

[4:50:13] Voice 5: a larger broader topic could be helpful well

[4:50:16] Trustee Rogers (probable): it's been a long time since we've had an in-camera

[4:50:18] Trustee Rogers (probable): briefing so let's get one and we can ask them to um update any litigation things that are going on

[4:50:25] Trustee Rogers (probable): so let's have a motion to to have a report on uh from bylaw enforcement on on dengan bay and other

[4:50:33] Trustee Rogers (probable): litigation matters in uh local trust area i i

[4:50:39] Trustee Rogers (probable): so move i agree okay i'm sure

[4:50:42] Trustee Rogers (probable): nadine got that

[4:50:43] Trustee Rogers (probable): and you're okay with that trustee Langer yeah okay so trustee Langer seconds that so we'll ask

[4:50:50] Trustee Rogers (probable): Warren to attend in April and and and do that so I'll call the vote all in favor that passes

[4:50:58] Trustee Rogers (probable): unanimously thanks very much in favor

[4:51:00] Trustee Rogers (probable): anybody have a climate change action update they'd like to

[4:51:07] Trustee Rogers (probable): make I

[4:51:10] Voice 5: don't think we should do a climate action committee

[4:51:11] Voice 5: having worked on the manual for municipalities across the country i don't think it's a good use

[4:51:17] Voice 5: of our time but um that climate caucus.ca please do look at the new website there's a lot of helpful

[4:51:23] Voice 5: stuff for elected officials and others thanks anything

[4:51:26] Trustee Rogers (probable): else if not uh is there anything further

[4:51:29] Trustee Rogers (probable): on first nations relationship building that we uh this is a separate item on our agenda but it sort

[4:51:34] Trustee Rogers (probable): of tends to morph into the first nations reports uh anything further nothing uh i want to uh the

[4:51:42] Trustee Rogers (probable): The Trust Conservancy report, there's two excellent reports.

[4:51:47] Trustee Rogers (probable): They're doing a lot of work.

[4:51:50] Trustee Rogers (probable): And they really are, even in the, well, particularly,

[4:51:55] Trustee Rogers (probable): even though it was outside their purview of the governance review,

[4:52:00] Trustee Rogers (probable): they went out of their way to give kudos to the Conservancy.

[4:52:04] Trustee Rogers (probable): So, and I think that's appropriate.

[4:52:06] Trustee Rogers (probable): The applications report.

[4:52:08] Trustee Rogers (probable): report. Any questions for the staff related to the applications report? I wouldn't mind

[4:52:16] Trustee Rogers (probable): a brief update. I know we had one a number of months ago on the housing application.

[4:52:26] Trustee Rogers (probable): I understand the OCP review has been passed by the ministry and that the water license

[4:52:37] Trustee Rogers (probable): has been granted and as i recall the last thing that we were advised was that it was there were

[4:52:43] Trustee Rogers (probable): discussions going on with synamic around some of the housing agreement stuff is there any other

[4:52:48] Trustee Rogers (probable): further update beyond that we will have

[4:52:51] Planner Zupanec: a report for you for the april 7th meeting excellent

[4:52:54] Trustee Rogers (probable): okay

[4:52:58] Trustee Rogers (probable): and is there any update on it just because i i would love to sign that one off before

[4:53:05] Trustee Rogers (probable): my term as the chair here is done is whether acorn island is ever going to get um we're going

[4:53:10] Trustee Rogers (probable): to finish that is there any update on that i

[4:53:13] Planner Zupanec: don't want to have an update on that file sorry

[4:53:17] Trustee Rogers (probable): just because i want to go visit it because i of all the all the applications we've done over the

[4:53:22] Trustee Rogers (probable): years it's the one that sort of um i mean we've done a lot but it's in terms of just pure oh i'd

[4:53:28] Trustee Rogers (probable): like to go visit that place someday um that was the one that sort of attracted to me so i'd love

[4:53:33] Trustee Rogers (probable): to see that that's finished anyway anything else

[4:53:37] Trustee Rogers (probable): from either trustees regarding the um

[4:53:39] Trustee Rogers (probable): the follow

[4:53:41] Voice 13: -up on april 7th so that includes the uh agreement covenant the housing agreement

[4:53:50] Voice 13: housing agreement yeah there's still some outstanding issues there yeah

[4:53:53] Trustee Rogers (probable): that's what

[4:53:54] Planner Zupanec: the update will be okay

[4:53:56] Trustee Rogers (probable): thanks very much anything from you uh trustee uh colbert nope uh okay we

[4:54:03] Trustee Rogers (probable): We have our short expense report.

[4:54:05] Trustee Rogers (probable): You'll see we're not spending any money or not much.

[4:54:10] Trustee Rogers (probable): Adopted policies and standing resolutions,

[4:54:12] Trustee Rogers (probable): anything arising out of that?

[4:54:16] Trustee Rogers (probable): Anything from the top priorities or projects list?

[4:54:20] Trustee Rogers (probable): We've added one thing to our projects list.

[4:54:23] Trustee Rogers (probable): Anything further related to that, trustees?

[4:54:31] Trustee Rogers (probable): Okay, then.

[4:54:32] Trustee Rogers (probable): then

[4:54:32] Voice 5: sorry go ahead so

[4:54:38] Planner Zupanec: just in terms of your active transportation project right

[4:54:42] Trustee Rogers (probable): so

[4:54:43] Planner Zupanec: what's

[4:54:44] Planner Zupanec: happened is this is the time for us to give you these updates is that the final report has been

[4:54:51] Planner Zupanec: submitted to ubcm so that portion of this project we're we're completed so we would be taking it off

[4:54:58] Planner Zupanec: off because we've completed everything that we committed to do under the space of this project

[4:55:04] Planner Zupanec: unless the local trust committee has very specific direction about next steps and there's lots of

[4:55:09] Planner Zupanec: community interest in this particular project and not having it be shelved and not advanced by the

[4:55:17] Planner Zupanec: multiple agencies that would need to coordinate to continue towards working towards some sort of

[4:55:24] Planner Zupanec: of an active transportation court

[4:55:25] Planner Zupanec: are actually being established.

[4:55:28] Planner Zupanec: So we can leave it on your project list

[4:55:32] Planner Zupanec: until that confidence that this is being uptaken

[4:55:36] Planner Zupanec: by other members of the community who have more involvement

[4:55:40] Planner Zupanec: and on the ground work versus your role,

[4:55:43] Planner Zupanec: which is primarily land use by law and OCP related.

[4:55:47] Planner Zupanec: Or we can remove it from your project top priority list

[4:55:51] Planner Zupanec: list today because it has for all intents and purposes concluded this phase so

[4:55:59] Voice 5: i'll i'll take

[4:56:00] Voice 5: off my um my trustee hat here and put on my gabriola bike club hat um we're starting youth

[4:56:08] Voice 5: lessons again in april by the way um um so i i know there's a lot of community interests and

[4:56:15] Voice 5: people have put forward i i'm quite confident that that um we are gonna have a group together

[4:56:21] Voice 5: to advance this whether or not that group will be able to apply for funding is a whole different

[4:56:27] Voice 5: piece but who's actually able to take on the work is is the difficult piece of this but I think we

[4:56:34] Voice 5: can take this off the project list with with some confidence because I believe there is a

[4:56:40] Voice 5: what's called a coalition that's that's going to step in here and do sort of the middle piece

[4:56:47] Voice 5: between taking this this planning report and then finding the funding and the and the body that will

[4:56:53] Voice 5: put forward the funding application that's the the key piece in this that

[4:57:00] Voice 13: would be the rdm and

[4:57:01] Voice 13: one of the options

[4:57:03] Voice 5: definitely the top option but um they're they're again the report has several

[4:57:09] Voice 5: different paths and different um opportunities so um i think you know we're kind of getting back

[4:57:16] Voice 5: into the era of of having meetings um publicly and uh there's been a lot of discussion about

[4:57:22] Voice 5: this specific project and then just more broadly a sort of coalition around transportation

[4:57:26] Voice 5: um coming out of sustainable gabriola and islands futures and people like ivan bielik

[4:57:32] Voice 5: who's emailed us specifically about this so um i i am as a bike club founder and coach you know i

[4:57:40] Voice 5: I think this is something that we can pick up.

[4:57:48] Trustee Rogers (probable): So is that a motion to remove this

[4:57:51] Trustee Rogers (probable): from the top priorities project list?

[4:57:54] Trustee Rogers (probable): I'm not going to put that motion

[4:57:56] Voice 5: because I think

[4:57:58] Voice 13: it could be,

[4:57:59] Voice 5: I think it could be.

[4:58:01] Voice 13: I'll move that we move the UBTM active transportation

[4:58:05] Voice 13: grant applications on our top priority list.

[4:58:10] Trustee Rogers (probable): And I'll second that for discussion.

[4:58:12] Trustee Rogers (probable): discussion. So that's on the table now. My view is, as the planner says, what we set

[4:58:23] Trustee Rogers (probable): out to do, we did. So the grant application was got, it was implemented, etc. If there

[4:58:32] Trustee Rogers (probable): is a role for us and someone wants to bring a role to the local trust committee at some

[4:58:37] Trustee Rogers (probable): point in the future to for the role for the LTC we can consider that at that point. I just don't

[4:58:43] Trustee Rogers (probable): want this to be seen as a signal that we don't think it's important that's all. Yeah that's

[4:58:48] Voice 5: exactly my point but as long as it's on the projects list it's just whether or not it's

[4:58:51] Voice 5: top priority I don't think it needs to be because it's staff time and resources that's what that

[4:58:55] Trustee Rogers (probable): does. Oh you want to move it to the project list?

[4:58:58] Voice 5: Yeah just keep it on the project list. I wouldn't

[4:59:00] Voice 5: be in favor of removing it from the project list but I think I think Trustee Landrieu's motion was

[4:59:05] Voice 5: was to remove it from the top priorities.

[4:59:06] Trustee Rogers (probable): Oh, okay.

[4:59:07] Trustee Rogers (probable): Yeah.

[4:59:07] Trustee Rogers (probable): Does

[4:59:08] Voice 5: that make sense?

[4:59:08] Trustee Rogers (probable): Yeah, that makes sense.

[4:59:09] Trustee Rogers (probable): To move it from the top priorities to the projects list.

[4:59:13] Trustee Rogers (probable): That's fine.

[4:59:13] Trustee Rogers (probable): Yeah.

[4:59:14] Trustee Rogers (probable): Okay,

[4:59:14] Voice 13: so that's been

[4:59:15] Trustee Rogers (probable): moved and seconded.

[4:59:18] Trustee Rogers (probable): Any further discussion?

[4:59:20] Trustee Rogers (probable): Not I'll call the vote.

[4:59:21] Trustee Rogers (probable): All in favor?

[4:59:23] Trustee Rogers (probable): I'll abstain just to be adjourned.

[4:59:25] Trustee Rogers (probable): Fine.

[4:59:29] Trustee Rogers (probable): So that's two votes in favor, one abstention.

[4:59:32] Trustee Rogers (probable): So that passes.

[4:59:33] Trustee Rogers (probable): taxes. Anything further related to the top priority list? That leaves us with the housing

[4:59:38] Trustee Rogers (probable): options and impact, and we've talked about that already, a project about what's coming

[4:59:43] Trustee Rogers (probable): back to us in terms of motions from Trustee Colburn and also a report on options from

[4:59:50] Trustee Rogers (probable): the planner. Then we have the ecological protection zone as the other of the topics.

[4:59:57] Trustee Rogers (probable): And

[4:59:58] Voice 5: my question, it doesn't look like...

[5:00:00] Voice 5: anyone's responsible for that ecological protection zone so I'm just wondering if there's

[5:00:04] Voice 5: a if that's been assigned or if there's been any progress on that

[5:00:09] Trustee Rogers (probable): good question planners

[5:00:12] Trustee Rogers (probable): no now

[5:00:16] Planner Zupanec: that there might be some capacity for that because we have bodies in the office and

[5:00:25] Planner Zupanec: possibly a little bit more space in your projects there that could be assigned at this point in time

[5:00:30] Planner Zupanec: but as of today i don't think that project's assigned to anyone i

[5:00:34] Voice 13: would like to see the

[5:00:34] Voice 13: assignment it'd be nice to try and finish that off because it went down but down quite far

[5:00:39] Voice 13: yeah

[5:00:40] Trustee Rogers (probable): yeah well that that was one of the considerations but i understand that

[5:00:45] Trustee Rogers (probable): you know they've there's been a whole sale rehiring and i think there's still a posting

[5:00:51] Trustee Rogers (probable): out there so um is that uh because we have a lot of the pre-work already done so okay so we'll uh

[5:00:59] Trustee Rogers (probable): We'll maybe flag for the RPM or ask her to flag for us when it's been assigned.

[5:01:04] Trustee Rogers (probable): And we'll probably hear about that on April the 7th, too.

[5:01:10] Trustee Rogers (probable): So anything further related to the top priority of the projects list?

[5:01:16] Trustee Rogers (probable): I'm sorry, I wasn't watching last time.

[5:01:18] Trustee Rogers (probable): I'm watching now to see if anybody's waving.

[5:01:22] Voice 13: Actually.

[5:01:23] Trustee Rogers (probable): Okay.

[5:01:25] Voice 13: Sorry, I'm jumping between screens.

[5:01:28] Voice 13: And I just noticed that item number three of the project list is the coastal areas protection review.

[5:01:37] Voice 13: The coastal areas sort of links in to what I discussed earlier about Dickman Bay.

[5:01:50] Voice 13: Nice to put that forward.

[5:01:53] Trustee Rogers (probable): Development of a comprehensive DPA for shoreline.

[5:01:57] Trustee Rogers (probable): That's a big project.

[5:01:58] Trustee Rogers (probable): project. And I totally agree that it's a good thing to have. I'm not sure we can put it

[5:02:08] Trustee Rogers (probable): on our agenda at this stage in the term. Is that what you're suggesting?

[5:02:13] Voice 13: Well, we could put it on the top priority list with the vacancy and then we may not

[5:02:18] Voice 13: get to it, but I'll sit there and then the next term we'll make another decision on it.

[5:02:22] Voice 13: but it is a major work.

[5:02:28] Voice 13: But there is being work done, as you say, on Keats

[5:02:30] Voice 13: and then what he has as well as a reference.

[5:02:33] Voice 13: I'd like to see that moved ahead.

[5:02:39] Voice 13: Maybe not this term, but the next one.

[5:02:41] Trustee Rogers (probable): Right.

[5:02:41] Trustee Rogers (probable): Well, I'll channel my inner Sonia and just say, of course,

[5:02:48] Trustee Rogers (probable): there is no capacity to do that work,

[5:02:50] Trustee Rogers (probable): but you can put it on the paper if you want to.

[5:02:54] Trustee Rogers (probable): I

[5:02:56] Voice 13: will move that we add that staff place coastal areas protection item number three review OCP and LUB to improve protection of coastal areas to the priority list.

[5:03:10] Voice 13: Is

[5:03:12] Trustee Rogers (probable): there a seconder for that?

[5:03:14] Trustee Rogers (probable): I'll

[5:03:14] Voice 5: second for discussion, yeah.

[5:03:16] Trustee Rogers (probable): Okay, over to you. I think Trustee Gallangaris has already discussed it. Do you want to discuss, Trustee Koehler?

[5:03:22] Voice 5: uh yeah i i see the point um although if it doesn't get acted on and there's no

[5:03:30] Voice 5: staff assigned to it it's it seems like a bit of a like a like just sort of a flag um

[5:03:38] Voice 5: and i you know i i think the the the full ocp and the lubs need a full and comprehensive review and

[5:03:45] Voice 5: that i would hope a piece of that would be looking at what's working on other islands where the work

[5:03:50] Voice 5: you know you can take um um development permit areas and that sort of thing where they're already

[5:03:55] Voice 5: you have recently been worked on and and gone through the consultation process i'm just not

[5:04:01] Voice 5: sure about if no one's going to do anything and it's just on the top priorities list i'm not sure

[5:04:07] Voice 5: that that's you know the best use of that third slot i'd rather just have the two there and get

[5:04:12] Voice 5: them actively worked on and get them accomplished and then you know um yeah i don't see that if

[5:04:18] Voice 5: If it doesn't lead to an actual action,

[5:04:22] Voice 5: I'm not sure it's a tangible thing to do.

[5:04:26] Voice 13: But then what you're saying is we

[5:04:27] Voice 5: should just limit our priority list to two.

[5:04:31] Voice 5: Yeah, at this point in the term,

[5:04:33] Voice 5: I think that's the responsible thing to do, right?

[5:04:38] Voice 5: And would we at some point in time down the road

[5:04:41] Voice 13: decide to add a third project in this term, the rest of this term or not?

[5:04:52] Voice 5: If it can be done in three months,

[5:04:54] Voice 5: it can be done in four months you know like that sort of thing i i if you're trying to send a

[5:04:59] Voice 5: message to the next ltc that this should be their priorities i you know your shoreline is one piece

[5:05:05] Voice 5: of it but you know i think it's deeper and bigger than that so um yeah you know what i'm saying like

[5:05:13] Voice 5: if this were a piece of the shoreline thing that you're you're saying we can do this with some

[5:05:18] Voice 5: public consultation and get and get it passed then yeah i'd be all in favor of it but this is just

[5:05:23] Voice 5: It's a huge project, right?

[5:05:28] Voice 13: Yeah, it's a huge project.

[5:05:29] Voice 13: It does send a message that it's important to the next term.

[5:05:33] Voice 13: If it's up to them, they could decide, no, we disagree, and that's fine.

[5:05:37] Voice 13: But otherwise, then we shouldn't be starting any new projects in this term

[5:05:41] Voice 13: that would carry over to the next term because then we'd have to saddle them with that.

[5:05:46] Voice 13: I

[5:05:46] Trustee Rogers (probable): think that's true, Kate.

[5:05:48] Trustee Rogers (probable): I think that I know that other LTCs I'm on, we're just limiting ourselves to a couple of the things we think we can.

[5:05:54] Trustee Rogers (probable): either they've been going on for a while and and and if we're hoping to get them finished but we

[5:06:01] Trustee Rogers (probable): may not or but we're not adding stuff on that we think won't get finished in the term that's I mean

[5:06:07] Voice 1: that's I'm not

[5:06:08] Trustee Rogers (probable): saying that's what you have to do I'm just

[5:06:09] Trustee Rogers (probable): saying that's what's happening on

[5:06:11] Trustee Rogers (probable): on Maine and Gambier and um and on on Galeano is where we only have two things on our agenda

[5:06:19] Trustee Rogers (probable): and

[5:06:19] Voice 5: this is part of what

[5:06:20] Trustee Rogers (probable): I wanted to

[5:06:21] Voice 5: get at with the with the project list and the idea of an OCP

[5:06:23] Voice 5: review and going and asking the apc and the hapc with their relevant you know like how how how

[5:06:31] Voice 5: should changes take place and what what's where are the priorities and and um i i see the message

[5:06:37] Voice 5: you're trying to send but i i would put different things in that message so you know i'd rather have

[5:06:43] Voice 5: two items in the top priority list that get worked on and and other things in the project list let's

[5:06:49] Voice 5: ask the planning commissions you know what where's the um where's the leverage where's

[5:06:57] Voice 5: the pivot point here to actually get positive things done so

[5:07:02] Voice 13: the uh the housing option this

[5:07:04] Voice 13: project and should be something that can be completed within this term certainly the density

[5:07:11] Voice 5: donation project you know the one that's being acted on yeah you know we'll finish that in this

[5:07:16] Voice 5: term yeah yeah

[5:07:18] Trustee Rogers (probable): and the that

[5:07:20] Planner Zupanec: reference in the project priorities list to make sure it's clear

[5:07:25] Planner Zupanec: that this is now the density donation outreach program yeah yeah so

[5:07:33] Trustee Rogers (probable): what do you want to do about

[5:07:34] Trustee Rogers (probable): your motion um that's just a few longer well

[5:07:37] Voice 13: it's been seconded i

[5:07:39] Trustee Rogers (probable): know uh but yeah we

[5:07:41] Trustee Rogers (probable): can we can um

[5:07:42] Trustee Rogers (probable): we can by unanimous consent we can we can withdraw it but if you want to vote on it we'll vote on it

[5:07:53] Voice 13: i'm not trying to be uh i'll uh i'll withdraw my motion and but i for the record if we want

[5:08:02] Voice 13: to add something new down the road and you know i don't want that

[5:08:05] Trustee Rogers (probable): would be your choice

[5:08:06] Trustee Rogers (probable): that would be yeah i and i

[5:08:08] Voice 13: yeah i

[5:08:11] Voice 5: totally hear that then it's a you know especially with this

[5:08:14] Voice 5: report and the yeah it's a but there's so many priorities there's so much there's so there's so

[5:08:21] Voice 5: little capacity to get stuff done, that's part of the issue. How to differentiate between

[5:08:27] Voice 5: all the different pieces is the tough thing. If we could figure out a way to get $1M, then

[5:08:33] Voice 5: we'd be fine.

[5:08:39] Trustee Rogers (probable): Okay. If there's nothing else, that's withdrawn and we've done the top priorities.

[5:08:48] Trustee Rogers (probable): The last thing on our agenda is to announce that our next meeting is scheduled for Thursday,

[5:08:53] Trustee Rogers (probable): April 7th at 10.30 a.m. at the Community Hall. I'm confident or at least reservedly confident

[5:09:10] Trustee Rogers (probable): that we'll actually be there and in person. Is there any other business, trustee?

[5:09:17] Voice 5: No, thank you. I apologize for not having video today. That was unexpected.

[5:09:21] Voice 5: expected

[5:09:21] Trustee Rogers (probable): yeah well as i said i've had i've crashed two i didn't stress computers in the last week so

[5:09:28] Trustee Rogers (probable): yeah um it

[5:09:29] Voice 13: doesn't have a recurring issue with zoom and their microphone for some reason right

[5:09:34] Trustee Rogers (probable): so uh i want to thank everybody we've had uh well we have one attendee left um thank everybody for

[5:09:42] Trustee Rogers (probable): uh hanging in there and anybody who's been watching uh it's been a pleasure again of course

[5:09:47] Trustee Rogers (probable): to be meeting in the Coast Salish Territories

[5:09:49] Trustee Rogers (probable): and it's a beautiful day and the sun's out

[5:09:51] Trustee Rogers (probable): and have a good time and I'll see

[5:09:52] Trustee Rogers (probable): will I see both of you

[5:09:56] Trustee Rogers (probable): in Nanaimo next

[5:09:57] Trustee Rogers (probable): week in person?

[5:10:00] Trustee Rogers (probable): No, I am not attending in person.

[5:10:03] Trustee Rogers (probable): Okay.

[5:10:04] Trustee Rogers (probable): Well, that's unfortunate

[5:10:06] Trustee Rogers (probable): for me. I would like to see

[5:10:08] Trustee Rogers (probable): you. So

[5:10:10] Trustee Rogers (probable): Sonia, could you

[5:10:12] Trustee Rogers (probable): stop the broadcast

[5:10:14] Trustee Rogers (probable): and we'll close the meeting

[5:10:16] Trustee Rogers (probable): and if you guys get to stay for two seconds

[5:10:18] Trustee Rogers (probable): I just have something to say.

[5:10:22] Trustee Rogers (probable): Thank you very much.

[5:10:26] Trustee Rogers (probable): Bill says Zoom webinar and live.