Islands Trust Council regular meeting, March 9, 2022

[0:00:00] Voice 11: Okay, good morning, everyone. Welcome to day two of Islands Trust Council quarterly meeting.

[0:00:13] Voice 11: For those of you that are at home or joined us just this morning, my name is Peter Luckham.

[0:00:19] Voice 11: I'm chair of Islands Trust Council, elected on Cetus Island and then Penelakut and Laiakson

[0:00:25] Voice 11: territory and grateful to be here uh today with uh council um in Nanaimo in Tsunemus territory

[0:00:34] Voice 11: it's a beautiful morning here looking out across the water at the uh at the islands and uh always

[0:00:43] Voice 11: reflecting on the amazing place that we live and the historic location that this is for the first

[0:00:51] Voice 11: peoples of this part of the world it's been their home since time immemorial and uh it's humbling to

[0:00:58] Voice 11: be here and uh acknowledge that thank you very much just going to quickly do a round of

[0:01:06] Voice 11: introductions here um and as a check-in to see who's with us this morning um and for the benefit

[0:01:13] Voice 11: of the public and then we will uh begin uh more or less where we left off we'll have a little chat

[0:01:19] Voice 11: out about what we're going to do today. But I'm going to actually start online today and just ask

[0:01:30] Voice 11: those participants joining us virtually, give us a wave. Trustee Scott, there you are. Nice to see

[0:01:39] Voice 11: you, Vant. Good morning. Thank

[0:01:41] Voice 11: you. Bear with me a second. Okay. Trustee Colburn, Gabriella.

[0:01:54] Voice 11: Hi there, I'm here.

[0:01:57] Voice 11: Trustee Johnston, Laskiti, good morning.

[0:02:03] Voice 11: Trustee Morrison, Pender Island.

[0:02:07] Trustee Morrison: Good morning, North Pender.

[0:02:09] Trustee Morrison: Thank you.

[0:02:11] Voice 11: Trustee Rockefeller.

[0:02:13] Voice 39: Good morning.

[0:02:16] Voice 11: Good.

[0:02:17] Voice 11: I think that captures everybody that's online.

[0:02:20] Voice 11: So in the room here, I'm going to start on my right-hand side, I think, at Keir again,

[0:02:24] Voice 11: and I'll just ask you to just go around the room.

[0:02:27] Voice 11: Over to you, David Critchley.

[0:02:29] Voice 11: Yes, I'm David Critchley.

[0:02:31] Voice 11: from Denman Island.

[0:02:33] Voice 4: David Morad from Maine Island.

[0:02:36] Voice 8: Michael Cahill, Bowen Island. Keith

[0:02:40] Voice 33: Longareth, Gabriel Island. Steve Wright, South Bender, known as Staeus in the West Chawson

[0:02:47] Voice 33: or St. Chawson language. Peter Grove, Salt Spring Island.

[0:02:53] Voice 20: Kate Louise Stamford to Altnewich

[0:02:56] Voice 20: in Alcotsum, Howe Sound.

[0:03:00] Voice 28: Laura Patrick, Salt Spring Island.

[0:03:11] Trustee Rogers: Dan Rogers, Keats Island. Sue

[0:03:16] Voice 26: well and fast bowen island also known as qualacum or nuclelequim

[0:03:26] Voice 19: denman island dark

[0:03:30] Voice 6: fentanyl phoenix island penelaket or in lyotts and territory jane

[0:03:37] Voice 21: wolverton galliano island kosevis territories good

[0:03:41] Voice 3: morning ben mcconkey stays morning paul

[0:03:46] Voice 32: brent saturn island good morning alex allen hornby island janine

[0:03:53] Voice 18: dodds mean island and

[0:03:55] Trustee Middleton: and lee middleton saturn island morning good

[0:04:01] Voice 11: morning uh one and all i think that leaves

[0:04:03] Voice 11: uh cameron thorne from south center not with us today hopefully he'll be able to join us later

[0:04:10] Voice 11: um the uh the question before us is our uh agenda we we do have a motion that has been uh um uh

[0:04:19] Voice 11: deferred um until at such point that we received some further information that information has not

[0:04:26] Voice 11: been received at this time and so uh that leaves a a question hanging there um i'm going to suggest

[0:04:35] Voice 11: but i'm obviously open to council's uh thoughts here i'm going to suggest that we continue with

[0:04:40] Voice 11: the agenda where we left off um and get through uh the remainder of the executive items local

[0:04:46] Voice 11: planning services move into the budget after lunch and uh have all of that discussion and

[0:04:52] Voice 11: perhaps consider what further action we might want to take on that motion that's on on the floor or

[0:04:59] Voice 11: has been tabled um uh once we've covered off the rest of the day's work um is there anybody that

[0:05:08] Voice 11: i see quite a few nods around the room so i'm gonna thank you for that support um but that

[0:05:14] Voice 11: seems like the best thing to do is to proceed with what we know and then reconsider where we're at

[0:05:20] Voice 11: at the end of the day um so are there any questions um ben mcconkie uh

[0:05:26] Voice 3: thanks very much

[0:05:27] Voice 3: chair luckman thanks for the executive committee for putting this agenda together i just had a

[0:05:30] Voice 3: question um just it seems like time might be an issue over the next day or day and a half and uh

[0:05:37] Voice 3: this is the first time we've had a chance to really get together and have a substantive public

[0:05:40] Voice 3: conversation um i'm curious to know if we can make some amendments to the agenda specifically

[0:05:45] Voice 3: received from basically, with the exception of 6.2.2 or 7.2.3, we receive most of it for

[0:05:53] Voice 3: information. And we just proceed to the request for decisions. That way, potentially, we could

[0:06:00] Voice 3: get the budget discussion before lunch and have a substantive conversation. We don't feel

[0:06:05] Voice 3: pressured for time.

[0:06:10] Voice 11: Certainly, the process we've adopted in recent history actually is to adopt as

[0:06:17] Voice 11: as much of those items as is possible

[0:06:21] Voice 11: as consent agenda items.

[0:06:23] Voice 11: So indeed we're gonna, as we did yesterday,

[0:06:25] Voice 11: we received 6.1 through 6.3.

[0:06:28] Voice 11: There are decisions that are necessary

[0:06:32] Voice 11: in the remaining sections of the agenda.

[0:06:35] Voice 11: But I think what I would in the spirit

[0:06:41] Voice 11: of the suggestion there is just to ask trustees

[0:06:43] Voice 11: to be very brief and let's try and get through this

[0:06:46] Voice 11: to try and create some time but um we do need to turn our minds to uh a number of the issues there

[0:06:54] Voice 11: that are not have not already been identified as items that we can simply receive as you've

[0:06:59] Voice 11: suggested so i would like to continue on that uh notion but um ask everybody to be as uh brief as

[0:07:07] Voice 11: we can with any discussion is that all right benjamin yeah

[0:07:11] Voice 3: it's okay i just want i'm just

[0:07:12] Voice 3: noticing the break schedule till at 11 o'clock so i'm just wondering you know we we could get

[0:07:17] Voice 3: through this quite quickly item six i

[0:07:19] Voice 11: think we can yeah

[0:07:20] Voice 3: so okay thank you yeah

[0:07:22] Voice 11: so thank you for that

[0:07:24] Voice 11: support uh and appreciate that um so then the first thing that we uh at this point at 6.2.1

[0:07:32] Voice 11: is we need to hear from the uh chief administrative officers uh report and um i know that he will too

[0:07:39] Voice 11: be brief and uh thank you sir welcome uh thank you for everything you do for the island trust

[0:07:44] Voice 11: and uh over to you thank

[0:07:48] Voice 15: you very much and good morning to trust council it's great to be with

[0:07:51] Voice 15: you in a live setting um i will be as brief as i possibly can there's a lot to discuss today

[0:07:58] Voice 15: i'll just provide some updates in two or three areas and um see if that's of value to you the

[0:08:04] Voice 15: The first is that with regard to our corporate operations,

[0:08:07] Voice 15: our offices are now open.

[0:08:09] Voice 15: Obviously you're aware that we've gone to Omicron wave.

[0:08:12] Voice 15: We reacted to it as an organization,

[0:08:14] Voice 15: which is no small feat.

[0:08:15] Voice 15: I thank you for assisting us

[0:08:19] Voice 15: and having that happen in an orderly way.

[0:08:21] Voice 15: And we're moving back to live meetings.

[0:08:24] Voice 15: We will record all those meetings

[0:08:25] Voice 15: and post them to the website

[0:08:26] Voice 15: to ensure that the public has an opportunity

[0:08:28] Voice 15: to understand the local trust committee decisions.

[0:08:32] Voice 15: and you can work with your regional planning managers

[0:08:36] Voice 15: and in each of those areas to facilitate that.

[0:08:41] Voice 15: Keep in mind, we'll be having a,

[0:08:44] Voice 15: we'll be concluding an analysis

[0:08:46] Voice 15: of how we're delivering hybrid meetings

[0:08:49] Voice 15: coming up in the summer

[0:08:50] Voice 15: and we'll bring that information back to you.

[0:08:53] Voice 15: Can you

[0:08:54] Voice 11: hear me okay?

[0:08:55] Voice 11: Well, we were just tweaking the volume

[0:08:57] Voice 11: and we've just gotten it up

[0:08:58] Voice 11: so I think we can hear you better now.

[0:08:59] Voice 11: Now.

[0:09:00] Voice 15: Okay. Yeah. I'm masked. So I might be a bit muffled here.

[0:09:06] Voice 15: I think you probably know by now that our minister has changed.

[0:09:09] Voice 15: Minister Osborne has moved on and we have minister Cullen and we have reached

[0:09:14] Voice 15: out to arrange a meeting to understand the minister's priorities and to provide

[0:09:17] Voice 15: the priorities of the islands trust.

[0:09:19] Voice 15: Certainly that'll be informed by some of the discussion that happened

[0:09:22] Voice 15: yesterday.

[0:09:23] Voice 15: So it'll be upon us to begin to work that as soon as possible

[0:09:29] Voice 15: anticipation of that meeting. We've seen the Ministry of Water, Land and Resource Stewardship

[0:09:34] Voice 15: be created. It starts on April 1st. It's got approximately 7,000 employees. And now, of course,

[0:09:41] Voice 15: there's a separate Ministry of Forests. The Ministry of Forests will be modernizing forest

[0:09:46] Voice 15: policy, emphasizing wildfires, flood and dike management. And the primary focus of land, water

[0:09:53] Voice 15: and resource stewardship will be working with First Nations to co-manage land and resources

[0:09:57] Voice 15: and fresh drinking water and any water policy changes

[0:10:02] Voice 15: as well as species at risk.

[0:10:04] Voice 15: And I can't help but note that much of our strategic work

[0:10:07] Voice 15: is exactly in those three or four areas

[0:10:09] Voice 15: that the province has rearranged its delivery systems in.

[0:10:13] Voice 15: Our mind turns to the election

[0:10:16] Voice 15: and the organization supporting that.

[0:10:20] Voice 15: You've got at every trust council meeting now,

[0:10:23] Voice 15: there'll be some administrative decision

[0:10:25] Voice 15: that you'll need to make.

[0:10:27] Voice 15: we're going to have to amend our bylaw and we're going to have to solidify the agreements with the

[0:10:31] Voice 15: seven regional districts that conduct our elections and we're undertaking a and have

[0:10:37] Voice 15: undertaken a very significant knowledge transfer with carmen um including to myself as we prepare

[0:10:43] Voice 15: for that finally i'd point you to bill 26 i don't know if you've had the opportunity to look at bill

[0:10:52] Voice 15: 26 it's it's coming out of a review of the land use development approval process and there's going

[0:10:58] Voice 15: to be some changes um the islands trust is specifically mentioned in the regulation um

[0:11:04] Voice 15: this speaks to means of publication there's going to be more flexibility we've always had challenges

[0:11:08] Voice 15: based on putting out advertisements for public hearings and things with small papers and so forth

[0:11:13] Voice 15: or then publishing in papers that on islanders don't necessarily read

[0:11:19] Voice 15: we are going to need unfortunately to amend our bylaws to adopt and some of these new provisions

[0:11:24] Voice 15: for notifications whether it's a website or public notice places so that's some administration we'll

[0:11:30] Voice 15: just need to undertake also there's going to be i believe a requirement for legislative bodies

[0:11:36] Voice 15: like yourselves and local governments under this act to publicly consider the development of a code

[0:11:42] Voice 15: of conduct and to annually review that to make sure it's timely and functioning there's also

[0:11:49] Voice 15: the removal of the default requirement for public hearings for zoning bylaws that are consistent

[0:11:53] Voice 15: with the OCP, public notice will be required, however.

[0:11:59] Voice 15: And the last thing I'll say is tremendous amount of work,

[0:12:03] Voice 15: tremendous amount of public feedback

[0:12:05] Voice 15: over the last three months on a variety of things,

[0:12:07] Voice 15: whether it be the public policy statement,

[0:12:10] Voice 15: the budgeting process, a variety of things,

[0:12:13] Voice 15: the competitive job market that we're having.

[0:12:17] Voice 15: It's a heavy time of year.

[0:12:18] Voice 15: we are uh you know as it was alluded to yesterday i don't know if we're trying to exactly drain the

[0:12:25] Voice 15: ocean but we're trying to drain a lake or two in and trying to get the work that you've indicated

[0:12:30] Voice 15: you want done and that is um stressful and um challenging and we're uh we're doing the very

[0:12:39] Voice 15: best we possibly can during this time as we bring these three or four significant pieces

[0:12:43] Voice 15: is the governance piece as well as the policy statement work and the budget all together at

[0:12:49] Voice 15: the same time so um i thank you for that and look forward to talking to you later on the meeting

[0:12:54] Voice 11: thank you very much ceo any questions for the ceo on his report nothing seen okay so let us move

[0:13:06] Voice 11: along uh the first item then is 6.22 this is a revised policy 2.2.3 resolutions without meetings

[0:13:13] Voice 11: request for decision. And the decision is on the agenda page or in the package. And

[0:13:21] Voice 11: Carmen Teal, Director of Legislative Services, is going to introduce that. And I'll just

[0:13:26] Voice 11: acknowledge Alex Allen. Somebody has the mic on. Can we turn the mic off at the podium for Alex

[0:13:32] Voice 11: Allen's benefit? Sorry, can you just say the page numbers for us?

[0:13:37] Voice 11: certainly can. Page

[0:13:38] Trustee Grove: 227.

[0:13:41] Trustee Grove: Chair, if I may. The President of the United States and the

[0:13:45] Trustee Grove: Prime Minister of Canada take their masks off when they're speaking in public,

[0:13:49] Trustee Grove: and so did our consultants yesterday. And I think it's something that we could do here.

[0:13:53] Trustee Grove: These speakers are well away from everybody else, and I think it would help.

[0:13:57] Voice 11: I think you're right about that. So, of course, that's

[0:14:01] Voice 11: up to the individuals with their own personal safety. And if

[0:14:05] Voice 11: If counsel is OK with people at the podium speaking without a mask, then that would certainly help the audio.

[0:14:11] Voice 11: But I think we do need to respect that individuals may or may not want to remove their masks.

[0:14:15] Voice 11: So you can conduct yourself as you see fit, Carmen. But yeah, thank goodness, she says.

[0:14:25] Voice 11: OK. And so nonetheless, actually speaking slowly and clearly is always helpful because the audio, it's loud enough.

[0:14:34] Voice 11: enough but over to you Carmen no more and page 209 is what I have here for this section

[0:14:44] Voice 11: somebody's got their mic on Peter Grove can you turn the mic

[0:14:47] Voice 11: on thank you there you go Carmen

[0:14:49] Voice 11: so

[0:14:50] Voice 16: I'll try and be as brief as possible the RWM policy was before trust council in September

[0:14:57] Voice 16: along with the draft operational procedure where we were seeking trustee input at that time

[0:15:03] Voice 16: trustees referred the procedure back to staff for advice on whether deleting the clause about

[0:15:08] Voice 16: trustees not discussing RWMs with other members offends the principle of RWMs. So I got some

[0:15:15] Voice 16: advice from ministry staff and reviewed the ombudsperson's open meeting guideline, and that's

[0:15:21] Voice 16: summarized in the report. And ministry staff clarified the use of RWMs is unique to Islands

[0:15:27] Voice 16: trust which i think we already knew and requirements for open and transparent meetings

[0:15:33] Voice 16: is intended to be applied broadly and it's preferable that members discussing decision

[0:15:38] Voice 16: making do so at a properly constituted meeting so the whole idea about rwms is that you use them for

[0:15:44] Voice 16: non-controversial matters if you have a sensitive or controversial matter to discuss you should do

[0:15:50] Voice 16: it at a meeting and i still maintain the advice that there shouldn't be discussion about rwms

[0:15:56] Voice 16: because they happen outside the public eye.

[0:16:00] Voice 16: So the recommendation is to adopt the policy

[0:16:04] Voice 16: and we'll take council's advice on the procedure

[0:16:07] Voice 16: into consideration when management approves

[0:16:11] Voice 16: that operational procedure.

[0:16:13] Voice 11: Okay.

[0:16:14] Voice 11: Does that conclude your remarks?

[0:16:17] Voice 11: Yes.

[0:16:18] Voice 11: Okay.

[0:16:18] Voice 11: So thank you very much, Carmen.

[0:16:20] Voice 11: Council, as you know, we've seen this before

[0:16:22] Voice 11: and we had some discussion and debate at the time.

[0:16:25] Voice 11: And so I'll just ask if anybody has any questions for the Legislative Services Manager.

[0:16:31] Voice 11: I'm going to recognize Peter Johnson online, and then I'm going to go to Case Longerice.

[0:16:39] Trustee Johnston: Thank you. This is not a question. It's a comment.

[0:16:43] Trustee Johnston: If there's less than a quorum of trustees present, it is not a meeting.

[0:16:48] Trustee Johnston: And therefore, it should be possible, absolutely proper, for two or three or five trustees, in the case of Trust Council, up to, I suppose, 12, to talk about it, and certainly to talk to individuals, because that's not a meeting.

[0:17:08] Voice 11: True enough.

[0:17:09] Voice 11: Yes, I don't know if you can see Carmen there.

[0:17:13] Voice 11: Why don't you just respond to that verbally?

[0:17:16] Voice 11: I

[0:17:20] Voice 16: don't know why this isn't working.

[0:17:22] Voice 16: Yes, it is possible for trustees to discuss outside of the meeting,

[0:17:25] Voice 16: but the whole idea is that the public doesn't see the process for RWMs,

[0:17:30] Voice 16: and all our other decisions are made in the public eye unless it's at a closed meeting.

[0:17:34] Voice 16: So my advice would be to try not to discuss or debate RWMs.

[0:17:44] Voice 10: Right.

[0:17:45] Voice 10: I

[0:17:45] Voice 16: mean, if it was just a procedural matter where you're deciding on a date for the next meeting

[0:17:49] Voice 16: and you need to discuss it, fine.

[0:17:51] Voice 16: fine, but if it's anything of import, I'd advise not discussing outside.

[0:17:56] Voice 11: Right. And I think the intent is right. These are administrative and there's actually

[0:18:00] Voice 11: not any necessity to really discuss them. It's just to advance an administrative process.

[0:18:06] Voice 11: Okay. I'll go to McCabe's longer ice and then Laura Patrick.

[0:18:13] Voice 34: Okay. Yeah. Thank you. One question on section 3.3. I can understand 3.2 where

[0:18:20] Voice 34: where you want to get some factual information from staff, that's fine.

[0:18:25] Voice 34: But when you then ask for that, and the response gets transmitted to all the other trustees,

[0:18:31] Voice 34: you, in effect, are communicating.

[0:18:33] Voice 34: Because one trustee had a question about something.

[0:18:36] Voice 34: And once you distribute it, it raises the point with other people.

[0:18:41] Voice 34: So you are communicating in that respect.

[0:18:44] Voice 34: Or it seems to be that way.

[0:18:47] Voice 16: I'm just curious about that.

[0:18:50] Voice 16: So that clause is if one trustee has a question about something and they need more background information, that that information will be shared with all trustees so they have that background.

[0:19:04] Voice 16: I don't see that as trustees communicating with each other.

[0:19:07] Voice 16: Usually that info is coming from staff.

[0:19:16] Voice 11: Sorry, we'll have to manage these microphones when we finish speaking to turn them off.

[0:19:21] Voice 11: And I'm just going to also say that despite the fact we don't really want to move the microphones, it's really best to move it directly in front of your mouth.

[0:19:28] Voice 11: with these masks on the audio is really attenuated and so let's try and do that back to your case

[0:19:35] Voice 34: yeah it just seems to me that there's an element of communication with other staff other trustees

[0:19:42] Voice 34: when you ask for something from staff on a particular point and you get a response or

[0:19:49] Voice 34: information and that gets distributed to the other trustees then that raises that question that they

[0:19:56] Voice 34: they may not have had.

[0:19:57] Voice 34: So we're communicating in that respect.

[0:19:59] Voice 34: So that's my concern about that 3.3.

[0:20:04] Voice 16: Understood, Carmen.

[0:20:06] Voice 16: Yeah, this is the same process

[0:20:08] Voice 16: we've been following for years

[0:20:10] Voice 16: and the local trust committee policy and procedures

[0:20:13] Voice 16: say the same thing.

[0:20:14] Voice 16: And quite frankly, it hasn't been an issue.

[0:20:17] Voice 16: I haven't seen an issue come up

[0:20:19] Voice 16: where that comes to the fore.

[0:20:23] Voice 16: It's just a matter of getting the information out

[0:20:26] Voice 16: so people can make a decision.

[0:20:27] Voice 16: Right. And

[0:20:29] Voice 11: Carmen, maybe I'll just ask. Probably the best practice would be is that if in an RWM process that's been launched and a question comes to a trustee, he'd be better off communicating directly with staff and not carbon copying or circulating that amongst trustees.

[0:20:49] Voice 11: That's right. And then, indeed, if staff deem that that information is important to facilitate the decision, that they could circulate that additional information to all trustees.

[0:21:02] Voice 16: That's right. Yeah. It's

[0:21:03] Voice 16: just like having a full agenda package, having an agenda item with background.

[0:21:07] Voice 16: You need to make a decision.

[0:21:08] Voice 11: Yeah. So hopefully that answers.

[0:21:11] Voice 11: And I'm going to go to Laura Patrick. Microphone, Carmen.

[0:21:18] Voice 34: Other than the fact that the public is not

[0:21:21] Voice 11: aware of it.

[0:21:25] Voice 11: Not aware of the question, but the public actually isn't aware, you know, on the face of it.

[0:21:32] Voice 11: Help me out here, Carmen. The public actually isn't aware of it at all unless they did a freedom of information request or looked at the RWM log,

[0:21:42] Voice 11: which is what the RWM report at our council meeting is for us to report out those decisions.

[0:21:48] Voice 11: But a good, good point case. Laura Patrick.

[0:21:54] Voice 26: The process is pretty, when an RWM comes out, if it's something that you feel that you want to

[0:21:59] Voice 26: debate, you simply respond that way, this is something I wish to debate, and that ends the

[0:22:02] Voice 26: RWM. It goes into a public meeting. So I think that's the way it's dealt with. I've dealt with

[0:22:08] Voice 26: that on numerous occasions in my LTC. When something comes through, I just say, this is

[0:22:12] Voice 26: something I wish to debate, the RWM ends, and it goes into the next agenda package.

[0:22:16] Voice 26: okay

[0:22:19] Voice 11: thank you so anybody else on the speakers list uh looking here online dev morrison

[0:22:31] Trustee Morrison: yeah thank you um i actually would like to make an amendment here um

[0:22:38] Trustee Morrison: and so i just want to check on the process for this so i would like to amend 3.1 um

[0:22:45] Trustee Morrison: And if somebody can get the full policy description,

[0:22:50] Trustee Morrison: so like trust council section 13 resolutions without meeting section 3.1

[0:22:56] Trustee Morrison: to read.

[0:22:58] Trustee Morrison: So it's policy

[0:22:59] Voice 11: 2.2.3 and you wish to amend a particular section,

[0:23:06] Voice 11: then you could just cite that section.

[0:23:07] Trustee Morrison: Yeah. Section 3.1. And I would, I would like to,

[0:23:14] Trustee Morrison: yeah, go ahead.

[0:23:17] Voice 11: You would simply make a motion.

[0:23:20] Voice 11: to that effect and yeah

[0:23:21] Voice 11: uh have you spoken with staff about this at all no

[0:23:26] Trustee Morrison: this is just because

[0:23:27] Trustee Morrison: of this conversation so okay that's the should not discuss issue is what seems to be the sticking

[0:23:34] Trustee Morrison: point here and i think we just need to put it to a vote one way or the other like just agree to it

[0:23:39] Trustee Morrison: or don't and so i personally don't agree to it and so i would like to amend it to say trustees

[0:23:45] Trustee Morrison: should limit discussion on a section 13 and then everything else is the same okay

[0:23:56] Voice 11: so um which uh

[0:23:59] Voice 11: on the trust council resolution on the document i'm looking at what section are you uh speaking

[0:24:05] Voice 11: speaking about?

[0:24:07] Trustee Morrison: I'm on page 215.

[0:24:11] Voice 11: Okay.

[0:24:12] Trustee Morrison: Wrong one.

[0:24:17] Voice 11: 3.1.

[0:24:18] Voice 11: Yeah.

[0:24:20] Voice 11: Okay, I'm

[0:24:24] Voice 10: not seeing this.

[0:24:25] Trustee Morrison: There it is there.

[0:24:26] Trustee Morrison: So 3

[0:24:26] Trustee Morrison: .1, instead of saying trustees should not discuss,

[0:24:29] Trustee Morrison: I would say trustees should limit discussion.

[0:24:38] Voice 11: Okay, so I see one hand up here.

[0:24:42] Voice 11: Are you looking for clarity on this, Dan?

[0:24:43] Voice 11: Well, I'm not

[0:24:45] Trustee Rogers: sure it's point of order

[0:24:46] Trustee Rogers: but we're dealing with two different documents here one is the policy and i'm not sure how the

[0:24:53] Trustee Rogers: procedure document relates to the policy and whether it's actually the procedure document

[0:24:59] Trustee Rogers: is actually a trust council document or not a trust council document or it's simply here for

[0:25:05] Trustee Rogers: our information and so that that's what i'd like some clarity i understand what trustee morrison

[0:25:09] Trustee Rogers: is attempting to do but that's actually not in the policy itself it's in the procedure and i'd

[0:25:14] Trustee Rogers: I'd like to know how that relates.

[0:25:16] Voice 16: That's right.

[0:25:17] Voice 16: We brought procedure forward like we did

[0:25:19] Voice 16: for local trust, maybe RWM,

[0:25:21] Voice 16: so that trustees could give input

[0:25:23] Voice 16: on the procedure as proposed.

[0:25:26] Voice 16: So one, the procedure would be adopted

[0:25:28] Voice 16: by the management team and the policy

[0:25:30] Voice 16: is adopted by trust council.

[0:25:32] Voice 16: The procedure is an operational procedure,

[0:25:35] Voice 16: but of course we take your input

[0:25:37] Voice 16: and make it so in the procedure that's adopted.

[0:25:42] Trustee Rogers: can we amend the procedure or just make recommend or ask that you amend your procedure

[0:25:47] Trustee Rogers: all right so i think that's the proper procedure for for sorry now i'm the option

[0:25:57] Voice 16: of the policy

[0:25:57] Voice 16: and any feedback on the procedure sorry for it to be so convoluted so is

[0:26:03] Voice 11: uh trustee morris

[0:26:05] Voice 11: motion in um in the right context here sure it's fine yeah so so

[0:26:13] Voice 11: um armin

[0:26:14] Trustee Morrison: if i can just clarify

[0:26:15] Trustee Morrison: my understanding of that so that would mean that the the section 3.1 that i'm talking about is

[0:26:22] Trustee Morrison: is procedure not policy and that is set by staff or that's right

[0:26:28] Trustee Morrison: okay so okay i understand that

[0:26:34] Trustee Morrison: it makes me a little uncomfortable that staff have a procedure so i would definitely make that

[0:26:40] Trustee Morrison: a recommendation what i'm suggesting i i find it a little challenging that staff have a procedure

[0:26:46] Trustee Morrison: that says trustees should not discuss like that that makes me a little nervous and i totally

[0:26:50] Trustee Morrison: understand what you said i really i do understand what you said i just think that i'm very

[0:26:55] Trustee Morrison: uncomfortable okay

[0:27:00] Voice 11: carmen um this procedure is part of the bylaw is that no no okay so um

[0:27:16] Trustee Morrison: so

[0:27:17] Voice 10: my suggestion is make

[0:27:18] Trustee Morrison: a motion to give advice to staff if that's what i'm hearing

[0:27:23] Trustee Morrison: um and i will take up the sort of concern i have related to the rest of that later at some future

[0:27:31] Trustee Morrison: future date. But my advice would be then to staff to say that instead of saying trustees should not

[0:27:37] Trustee Morrison: discuss, that they limit discussion.

[0:27:43] Voice 11: So then there's, I guess, a couple of ways to approach

[0:27:47] Voice 11: this is that we can put the motion to adopt the policy on the table and vote accordingly.

[0:27:55] Voice 11: And then we could report in the minutes that Trustee Morrison has recommended, and maybe

[0:28:01] Voice 11: Maybe council wants to endorse that in some fashion that item 3.1 in the

[0:28:06] Voice 11: procedure should be agended,

[0:28:08] Voice 11: should be amended or perhaps that's just a piece of some work that you could

[0:28:12] Voice 11: undertake in this.

[0:28:14] Voice 11: We can take direction from council on that.

[0:28:17] Voice 11: Okay. So then we should do that by motion.

[0:28:19] Voice 11: Sure.

[0:28:19] Voice 11: Okay. So then let's, then Deb Morrison,

[0:28:25] Voice 11: let's have a motion from you on a recommendation to amend that section 3.1

[0:28:31] Voice 11: point one in the procedures,

[0:28:33] Voice 11: and then let's then follow that up

[0:28:36] Voice 11: if council is prepared to do so,

[0:28:39] Voice 11: to put the motion to adopt on the table.

[0:28:43] Voice 11: Over to you, Trustee Morrison, satisfactory.

[0:28:47] Trustee Morrison: Yeah, that sounds great.

[0:28:49] Trustee Morrison: Do you want to go, can we go ahead and approve the policy

[0:28:52] Trustee Morrison: while I just send a note over to Laurie with the actual text?

[0:28:57] Voice 11: Council is comfortable with doing that, yeah.

[0:28:59] Voice 11: Yeah, Dan Rogers, I'll move

[0:29:04] Trustee Rogers: that the council adopt

[0:29:07] Trustee Rogers: revised policy 2.2.3 trust council resolutions

[0:29:11] Trustee Rogers: without meeting attachment one.

[0:29:20] Voice 11: Sorry, moved and seconded by Doug Fenton

[0:29:22] Voice 11: and Dan Rogers and Doug Fenton.

[0:29:25] Voice 11: And I'll ask if there's any discussion on the motion.

[0:29:29] Voice 11: Case long arise.

[0:29:35] Voice 11: Case long arise, your microphone on.

[0:29:38] Voice 34: Yeah, I just want to clarify, we're voting on the...

[0:29:41] Voice 34: You'll have

[0:29:42] Voice 34: to speak into the microphone.

[0:29:43] Voice 11: We're voting,

[0:29:43] Voice 34: we're not voting on policy 2.2.3, are we?

[0:29:47] Voice 34: Yes, we are.

[0:29:48] Voice 11: We are?

[0:29:49] Voice 34: Because removing that policy in the other document, because we're talking about two different documents now, right?

[0:29:56] Voice 34: The 3

[0:29:57] Voice 34: .1 we were talking about.

[0:30:00] Voice 34: not policy 2.2.3 and that policy in section 2 says section 13 rmws are offered decisions

[0:30:10] Voice 34: not requiring any discussion or debate by the trust council and yet we're talking about some

[0:30:17] Voice 34: limited discussion that's permitted because of the quorum issue so it's we need to look at section 2

[0:30:24] Voice 34: as well then um a policy 2.2.3 yeah

[0:30:35] Voice 11: i see your hand up laura um i'm going to look for carmen for

[0:30:43] Voice 11: whether or not the motion that's on the floor is in order here um it appears to me that it is

[0:30:51] Voice 11: um but i can't help but think um some of this conversation could have been had before we

[0:30:57] Voice 11: arrived here today. Yes, there were some concerns on this. This is with respect to Ben McConkie's

[0:31:03] Voice 11: notion that we should advance, not that I'm saying we should be rushing any of this, but

[0:31:09] Voice 11: we're consuming a vast amount of time on a piece of policy here.

[0:31:18] Voice 11: I'm just going to reflect for a moment on what Carmen has said. This is a unique piece

[0:31:21] Voice 11: of the policy that is available to the islands trust to do through through our act i think

[0:31:29] Voice 11: and i don't know that we can really if we enjoy this uh benefit to conduct business because we

[0:31:38] Voice 11: don't meet as often as some other councils um i don't know that we necessarily want to mess with

[0:31:44] Voice 11: this a whole lot because i think if there was a point of public interest raised i'm not saying it

[0:31:52] Voice 11: would happen but we could lose this opportunity which i think is hugely beneficial to council

[0:31:57] Voice 11: so uh carmen um on my question about um what were what the motion that's on the floor are we in

[0:32:05] Voice 11: order with this with respect to the difference between the two documents yes

[0:32:10] Voice 16: i think so okay

[0:32:11] Voice 11: Okay. So if that's the right case, I'm going to have to just rule that we should proceed.

[0:32:19] Voice 11: Okay. Thank you. So thank you to the mover and seconder.

[0:32:22] Voice 11: And I'll just ask if there's any other questions or comments on the motions on the floor.

[0:32:28] Voice 11: And I'll go to Laura Beshaken and she's withdrawn her remark.

[0:32:32] Voice 11: Okay. So then I'm going to call the vote. Thank you, council.

[0:32:35] Voice 11: All those in favor. Any opposed? I have one opposed.

[0:32:40] Voice 11: all right we now need a second motion here to amend the procedures and i'll turn that over to

[0:32:50] Voice 11: deb morrison mr chair i'm sorry were

[0:32:55] Voice 26: they all in favor on the screen i

[0:32:57] Voice 11: didn't see any hands up

[0:32:59] Voice 11: opposed was all the people on the screen in favor and any opposed on the screen no okay that's what

[0:33:07] Voice 11: I saw as a point of order uh Kate Louise just

[0:33:16] Trustee Stamford: as a point of practice chair could you always say what

[0:33:19] Trustee Stamford: your vote is because we don't always know I'm sorry I'm also in favor so yeah just as a yeah

[0:33:25] Voice 11: you're absolutely right all right so then now we're on the recommendations of staff to amend

[0:33:33] Voice 11: the procedure and I'll turn that over to Deb Morrison although I see Tim Peterson your hand

[0:33:38] Voice 11: is now up yeah

[0:33:41] Voice 31: thank you chair i just request that um when we're doing the vote if you could

[0:33:44] Voice 31: slow down just a little second there that was a very very fast for us on screen thank you okay

[0:33:51] Voice 11: i have to realize there's a time delay yeah

[0:33:54] Trustee Rogers: that's good thank

[0:33:56] Voice 11: you for that tip okay deb morrison

[0:34:00] Voice 11: thank

[0:34:06] Trustee Morrison: you um thank you very much for grabbing that um and laurie i forgot to put uh section

[0:34:12] Trustee Morrison: section 3.1 in there.

[0:34:13] Trustee Morrison: So it should be just after the first procedure statement,

[0:34:19] Trustee Morrison: RWM close quotes, comma, section 3.1.

[0:34:29] Trustee Morrison: So I'll read it out and add that in as I go here.

[0:34:32] Trustee Morrison: So that trust council requests staff

[0:34:34] Trustee Morrison: to change the procedure,

[0:34:35] Trustee Morrison: trust council section 13 resolutions without meeting,

[0:34:39] Trustee Morrison: RWM, comma, section 3.1 be amended to read

[0:34:44] Trustee Morrison: trustees should limit discussion of section 13 rwm with other members of the trust council

[0:34:49] Trustee Morrison: because the process takes place outside of a properly called and constituted meeting

[0:34:57] Voice 11: so let's move to have a seconder seconded by uh paul brandt um thank you just to speak to the

[0:35:04] Voice 11: motion any further i

[0:35:06] Trustee Morrison: just just a simple thing that i just think there is concerns that have

[0:35:10] Trustee Morrison: been raised by peter johnson and others and i just think that this addresses it a little bit

[0:35:14] Trustee Morrison: with still keeping the idea of public you know transparency in place thank you thank you very

[0:35:20] Voice 11: much dip um is there any other discussion then i will call the vote all those in favor um in

[0:35:36] Voice 11: okay so uh carl member help me relying on you to help me here and so it looks like every not

[0:35:43] Voice 11: everybody's in i'm in favor um and so now i'm going to ask um on everybody to that is opposed

[0:35:50] Voice 11: Opposed? Raise your hand. And I see two opposed on the screen. And I haven't seen your hand up at

[0:36:01] Voice 11: all. So that's in favor. Okay. So two opposed. So that carries. All right. Thank you. Thank you,

[0:36:12] Voice 11: Carmen. So the next item on our agenda then is 6.2.3, Election Administration Best Practices.

[0:36:22] Voice 11: And Carmen Teal, over to you on this one.

[0:36:25] Voice 11: Okay.

[0:36:26] Voice 16: So Islands Trust will enter into seven agreements with regional districts to conduct our 2022 local trustee elections.

[0:36:35] Voice 16: In addition to that, as directed by Trust Council, I think starting in 08,

[0:36:42] Voice 16: trust staff will place election advertising in the small island newspapers.

[0:36:47] Voice 16: Sometimes they only publish once a month, so they can't be used for the statutory advertising.

[0:36:51] Voice 16: So we advertise in the small island papers, and we also do several election mail-outs, one to electors on Bowen or Boyer and Passage Islands in Howe Sound, which are quite remote, and the other to all non-resident property electors on islands where an election will be held.

[0:37:09] Voice 16: If there's acclimation, then we don't bother doing that mail-out to tell people who the candidates are.

[0:37:14] Voice 16: It's election by acclimation in that case.

[0:37:18] Voice 16: um the trust website will also be updated to include fulsome information on elections both

[0:37:24] Voice 16: for voters and for candidates and at the june trust council meeting council can expect to see

[0:37:30] Voice 16: a couple of reports one recommending approval of those election agreements and the other to

[0:37:37] Voice 16: change the trust council election bylaw as a result of changes to the local government act

[0:37:42] Voice 16: they changed the mail ballot section and stripped off you were formerly required you could only get

[0:37:50] Voice 16: a mail ballot if you were absent on voting day had an illness injury or disability or lived in

[0:37:56] Voice 16: a remote area that's all been taken out of the act now and anyone can ask for a mail ballot if

[0:38:01] Voice 16: they prefer to vote that way so i think all the regional districts and islands trust have to

[0:38:06] Voice 16: change the language in their bylaws on that count and then the report also notes important milestones

[0:38:12] Voice 16: through the election period.

[0:38:14] Voice 16: And nomination period begins August 30th and September 9th.

[0:38:19] Voice 16: It's a 10 day period where you submit your nomination papers

[0:38:21] Voice 16: if you're running for office.

[0:38:23] Voice 16: And then of course, voting day is on Saturday, October 15th

[0:38:27] Voice 16: with at least one advanced voting opportunity before that.

[0:38:32] Voice 16: And as noted in the Great Northern Report,

[0:38:34] Voice 16: the trust has and will expand on information

[0:38:37] Voice 16: to candidates on the role of trustees.

[0:38:39] Voice 16: So I know you'll be doing that work leading up.

[0:38:43] Voice 16: um and that's about it

[0:38:45] Voice 11: okay thank you very much for preaching us on this important

[0:38:49] Voice 11: element of our process and uh that's on page 227 to 232 for those of you that are following along

[0:38:57] Voice 11: and are there any questions for carmen teal on the elections best practices and nothing on screen

[0:39:07] Voice 11: either so that's very good thank you very much carmen appreciate your work uh the next item here

[0:39:15] Voice 11: is ostensibly for information but certainly interested in any additions that council may

[0:39:23] Voice 11: see at our next council meeting um the continuous learning plan is there um are there any remarks or

[0:39:30] Voice 11: comments with respect to that dan rogers i just i just

[0:39:33] Trustee Rogers: i asked this to be put on i won't take long

[0:39:35] Trustee Rogers: but i just wanted to say if you look at our schedule we have no continuous learning plan

[0:39:40] Trustee Rogers: for the rest of this term and um and i know we're fully engaged in learning from our communities

[0:39:47] Trustee Rogers: around the trust policy statement and many other things but we don't have any of the designated i

[0:39:52] Trustee Rogers: wanted to give this trust council an opportunity to say we'd like to do another continuous learning

[0:39:58] Trustee Rogers: plan uh in a trust council or outside of a trust council between now and the end of the term and

[0:40:03] Trustee Rogers: if you don't then that's fine too but i didn't want it to just slip by as a consent item if

[0:40:09] Trustee Rogers: if people did have a continuous learning item

[0:40:12] Trustee Rogers: that they wanted to do between now and September.

[0:40:16] Voice 11: Okay, thank you, Dan.

[0:40:17] Voice 11: I see Deb Morrison on the screen.

[0:40:20] Trustee Morrison: Thanks, thanks for bringing this up, Dan.

[0:40:22] Trustee Morrison: So I actually do think that we should not

[0:40:26] Trustee Morrison: do continuous learning for the remainder of the term

[0:40:28] Trustee Morrison: because of the focus on the TPS,

[0:40:31] Trustee Morrison: the Trust Policy Statement.

[0:40:32] Trustee Morrison: And also I'm concerned about the,

[0:40:39] Trustee Morrison: I don't know how to frame it exactly,

[0:40:40] Trustee Morrison: but the sort of load of work related to the trust area staff and any sort of capacity they have to

[0:40:47] Trustee Morrison: fulfill additional work around continuous learning given the load of work that they're bearing

[0:40:52] Trustee Morrison: because of the public consultation of the TPS so I would ask not to have any additional items added

[0:40:58] Trustee Morrison: to this.

[0:41:00] Voice 11: Okay thank you Deb appreciate that we'll take that in consideration is there anything else

[0:41:05] Voice 11: that the executive committee should take into consideration with respect to continuous learning

[0:41:09] Voice 11: in the next meetings because otherwise what you see in front of you is what you're going to get

[0:41:12] Voice 11: laura patrick or sorry laura beshagan um

[0:41:17] Voice 19: yeah i um i i wouldn't want to see very much time spent

[0:41:23] Voice 19: for reasons we just heard on continuous education the one topic i would just suggest we consider

[0:41:28] Voice 19: that ties in to the policy statement review is that there was a discussion of having a session

[0:41:34] Voice 19: on public engagement and because a lot of the discussion i'm hearing right now about the itps

[0:41:41] Voice 19: review is um discussion of how we're doing public engagement and we're learning there's new

[0:41:47] Voice 19: techniques and new terms and something to help orient us might be useful um but it would yeah

[0:41:55] Voice 19: i would want it to be contained and um you know not we're not talking about a half day session

[0:42:06] Voice 11: Yeah. Thank you for that. You know, I think there's an opportunity to learn by osmosis, actually, because indeed, there's a lot new things going on. And I think to some extent, we need to, as much as we possibly can, sing from the same song sheet, which doesn't mean you have to curb your opinion, but that this is a process that we're following.

[0:42:25] Voice 11: and I think Claire and her team are taking,

[0:42:28] Voice 11: and the consultant are taking a lead

[0:42:30] Voice 11: on that communications engagement exercise.

[0:42:33] Voice 11: So we'll take that into consideration

[0:42:35] Voice 11: at executive committees.

[0:42:37] Voice 11: There's something that we could do in that way.

[0:42:39] Voice 11: I think there's a good message in there

[0:42:42] Voice 11: that we do need to get out information to trustees

[0:42:45] Voice 11: about how to communicate on this great topic.

[0:42:47] Voice 11: And I see getting a good thumbs up there from Claire Frater.

[0:42:50] Voice 11: Thank you, Claire.

[0:42:51] Voice 11: Okay, anything else?

[0:42:52] Voice 11: Case Longerice on continuous learning?

[0:42:54] Voice 34: Yeah, I just think that if you consider doing something in the next year and the rest of the term, that would be outside of a trust council meeting because we have big enough agendas as it is.

[0:43:05] Voice 34: Yeah, thank you.

[0:43:07] Voice 11: Okay, so I'm going to receive that for information and thank you for your advice.

[0:43:12] Voice 11: I'm going to now go to local planning services section.

[0:43:14] Voice 11: The first item, we have three consent agenda items there, so I'm not going to belabor that too much other than to say 7.12, 7.11, 7.12 would be received for information unless there's a desire for anybody on council to speak or ask a question or speak to those items.

[0:43:38] Voice 11: Is there anything on 7.1211, 1, 1, 2, 1, 1, the numbers are messed up here.

[0:43:46] Voice 11: 7.1211, 7.13, sorry.

[0:43:52] Voice 17: Is

[0:43:53] Voice 11: there a 7.

[0:43:54] Voice 11: In section 7.1, is there anything anybody wishes to speak to?

[0:43:58] Voice 11: No.

[0:43:59] Voice 11: On the screen, no.

[0:44:01] Voice 11: Okay, so then we will receive those for information as indicated in the general consent.

[0:44:06] Voice 11: Senate. So now discussion items are in 7.2, and this is the Director of Local Planning Services

[0:44:14] Voice 11: Report, David Mahler. You could provide us a quick summary of your briefing at page 245 of the agenda.

[0:44:23] Voice 1: Yeah, thank you, and good morning. Just to update the briefing, Bill 26 did come into effect by

[0:44:31] Voice 1: regulation on February 28 of this year. The main thing in here immediately is, as the CAO noted,

[0:44:39] Voice 1: the public hearing notices are now different. There are new requirements generally for how

[0:44:46] Voice 1: notices are posted. It is actually more flexible than the old system. We will be going off what

[0:44:53] Voice 1: the legislation says initially, so all the clerks are aware of that and will be working with that.

[0:44:58] Voice 1: that. There is the ability now for local trust committees to adopt a bylaw to do something

[0:45:05] Voice 1: different. So if the default legislative approach doesn't work on your islands, then we can

[0:45:11] Voice 1: look at doing a bylaw to have something different. So we'll be working with you on what that

[0:45:18] Voice 1: can look like as you move forward. The other thing is that public hearing notices, sorry,

[0:45:23] Voice 1: Public hearings, you used to have to waive them if you didn't want to hold a public hearing for a land use bylaw that's consistent with an official community plan.

[0:45:33] Voice 1: Now, you can just not have a public hearing for a land use bylaw that is consistent with an official community plan.

[0:45:41] Voice 1: However, you do need to give notice that when the notice now has to happen before first reading.

[0:45:52] Voice 1: So we're going to be working with you. If you want to not hold public hearings for land use bylaws consistent with LCPs, we'll be working with you on how to make that work.

[0:46:04] Voice 1: But it appears you have to make that decision before you get to first reading.

[0:46:07] Voice 1: The other thing is that Bill 26 allows delegation by by-law from local trust committees to staff

[0:46:16] Voice 1: for the issuance of minor development variance payments, and this was raised in the governance

[0:46:23] Voice 1: review as something that you may want to consider.

[0:46:26] Voice 1: So I'll be looking into that and providing some reporting back on that as well.

[0:46:31] Voice 1: So the next steps, the other thing that has happened is Trust Council asked for delegation of development permits to staff.

[0:46:40] Voice 1: And the minister responded by amending the regulation to allow local trust committees to delegate issuance of development permits to staff.

[0:46:51] Voice 1: So the next steps for us in LPS is we're going to focus on the development permits first, because that was an ask of council.

[0:46:58] Voice 1: And we'll be coming back probably through the Executive Trust Council with some recommendations.

[0:47:07] Voice 1: Essentially, it could be a model bylaw. This is an administrative bylaw, like your development application bylaws, for example.

[0:47:15] Voice 1: So we'll come back with a model bylaw, which we'll get council to adopt.

[0:47:21] Voice 1: And then local trust committees that want to delegate development permits can do so.

[0:47:26] Voice 1: and we've got a bylaw that we can start with for doing that.

[0:47:29] Voice 1: So that'll be the first step.

[0:47:30] Voice 1: The second, we'll then be looking at development variance permits,

[0:47:34] Voice 1: and we'll do something similar, bring some recommendations to council.

[0:47:40] Voice 1: For that one, it's a bit more complex because you have to define what you mean by minor.

[0:47:45] Voice 1: So we'll come back with some ideas for that as well.

[0:47:50] Voice 1: So that's really all I wanted to say about the report.

[0:47:53] Voice 1: If there's any questions, I'll try and answer them.

[0:47:57] Voice 1: Okay, any questions for

[0:47:58] Voice 28: David Marlowe on the

[0:48:00] Voice 11: report? Okay, very good. So we're going to go to 7.2.2, Engagement and General Relations between United States and First Nations. Are you going to take the lead on this, David?

[0:48:11] Voice 11: Yes,

[0:48:12] Voice 1: I am. Thank you. This is a report that the senior intergovernmental policy advisor has put together. As you read through the report, you'll notice that there's been a lot of work. It details what we've been doing with respect to reconciliation over the past several months.

[0:48:32] Voice 1: And I think the one thing that you can take away from it is that reconciliation is built into everything that we do in local planning.

[0:48:41] Voice 1: So it's considered at every level. And you can see that here.

[0:48:45] Voice 1: This report also outlines the work undertaken by First Nations in the freshwater sustainability strategy that you've seen at the last Trust Council meeting.

[0:48:56] Voice 1: meeting. And we've also included as an attachment, a report from the consultants on the heritage

[0:49:03] Voice 1: overlay mapping project. So this is a report on phase one, and essentially phase one is

[0:49:11] Voice 1: data gathering. So it's looking at what's available, what's out there, which nations

[0:49:17] Voice 1: do we need to work with? And we don't have a map in the report here because there's sensitive

[0:49:22] Voice 1: of information in it but the map will show eventually all of the cultural sacred sites

[0:49:29] Voice 1: laid on with the remote access to archaeological data everything that we know about the trust area

[0:49:36] Voice 1: with respect to first nations important sites the idea of this is at the end of the process

[0:49:42] Voice 1: it still has to go through consultation engagement with first nations to make sure that we're getting

[0:49:48] Voice 1: think it's right but the end result will be a data layer that will be usable by staff and as much as

[0:49:56] Voice 1: possible what is public will be made available publicly and also it will allow local trust

[0:50:02] Voice 1: committees to use the heritage conservation um sorry the heritage conservation section of the

[0:50:11] Voice 1: local government act to create heritage conservation areas these are like development permits but they

[0:50:18] Voice 1: to protect heritage. So that down the road is kind of the ultimate goal is to create these

[0:50:24] Voice 1: heritage conservation areas on each of the islands and then hopefully that will help us to consider

[0:50:31] Voice 1: seriously First Nations heritage sacred sites at the time of the development application.

[0:50:40] Voice 1: So that's really all I have to say about the report. Are there any questions?

[0:50:43] Voice 1: questions. Okay. Any questions on

[0:50:46] Voice 11: the report 7.22? Steve Wright and Peter Johnson.

[0:51:01] Voice 33: I recognize the importance of the heritage and cultural mapping system and all that stuff and

[0:51:07] Voice 33: that there are senior governments that are responsible for First Nation issues and I'm

[0:51:12] Voice 33: wondering if they're contributing any funding towards any of these studies rather than have

[0:51:16] Voice 33: it coming out of local tax owners yeah

[0:51:21] Voice 1: we uh we actually did have funding for uh phase one the

[0:51:25] Voice 1: freshwater sustainability strategy had um some funding available which was used to help with

[0:51:32] Voice 1: that stage we will be looking for funding for future phases i'm not worried any at the moment

[0:51:37] Voice 1: though ceo

[0:51:44] Voice 11: hudson pillar and whoever's got their speaker turned on

[0:51:47] Voice 15: turn off i think it's you sir

[0:51:49] Voice 15: can you hear me okay yeah okay

[0:51:52] Voice 15: well just uh in support of your question uh that's a great

[0:51:56] Voice 15: question and is there any sort of redundancy in the information out there i've had an opportunity

[0:52:01] Voice 15: to look at these maps and the rad data is a small subset of the data that these maps will carry

[0:52:09] Voice 15: um so we are finding or through this process we're finding information um and through collaboration

[0:52:16] Voice 15: and input from nations that will, to my mind,

[0:52:20] Voice 15: I think will exceed our current ability

[0:52:23] Voice 15: to access that information.

[0:52:25] Voice 15: So it will be a significant piece of work, yeah.

[0:52:30] Voice 11: Okay, thank you.

[0:52:31] Voice 11: Any other questions?

[0:52:33] Voice 11: Peter Johnson.

[0:52:35] Trustee Johnston: Yeah, David, the archeology branch holds

[0:52:39] Trustee Johnston: onto its information very tightly.

[0:52:41] Trustee Johnston: They've fairly recently let realtors know

[0:52:45] Trustee Johnston: and landowners know whether or not there's a site

[0:52:48] Trustee Johnston: on their property and roughly where the location is and I wonder if this information is going to

[0:52:53] Trustee Johnston: have to be held very closely by staff is it not on the heritage and cultural overlay yes so part

[0:53:04] Voice 1: of the project is again working with nations working with the province on what we can make

[0:53:10] Voice 1: public but even if we can't make it all public we can still identify areas of potential so areas

[0:53:18] Voice 1: is where we believe there's a high potential for cultural sacred we can show that so we can still

[0:53:25] Voice 1: create a map and a heritage conservation area to protect it without revealing specifically what's

[0:53:32] Voice 1: happening inside that uh that polygon okay

[0:53:37] Voice 11: thank you not seeing any other questions online or in

[0:53:43] Voice 11: the room um well thank you for that report and thank lisa wilcox for her uh significant

[0:53:49] Voice 11: contribution to helping us understand the impact in our land uses on cultural heritage sites so

[0:53:57] Voice 11: let's go to 7.2.3 amendment to policy 5.91 best practices for delivery of local planning services

[0:54:04] Voice 11: and david marla back to you this is a decision and it's at page 268 yeah

[0:54:10] Voice 1: so this actually i think

[0:54:12] Voice 1: the chair of the regional planning committee would like to take the lead on this one so i'll just

[0:54:17] Voice 1: pass that off to them

[0:54:19] Voice 19: thank you i'll say a few words and you might want to um add some from your

[0:54:24] Voice 19: point of view i just i want to start by thanking the members of the regional planning uh committee

[0:54:29] Voice 19: and and staff uh we've been working on this for really a couple of years um but specifically over

[0:54:36] Voice 19: the last couple of meetings and we actually had a special meeting that was uh like a workshop

[0:54:41] Voice 19: workshop session on this so it has got a lot of discussion and this is um it's really quite

[0:54:47] Voice 19: quite a big piece it is what will help us create a strategic approach to our land use bylaw and ocp

[0:54:56] Voice 19: reviews and our projects uh and uh which well we all have read the um consultants report um

[0:55:06] Voice 19: on governance and heard the recommendations and that was really a big part of it or one piece of

[0:55:11] Voice 19: it so we're working on that and it will allow uh council to make strategic decisions and to better

[0:55:19] Voice 19: uh understand uh how there's interaction between things happening on different islands and then to

[0:55:26] Voice 19: take advantage of that it'll create a standardization which will serve efficiency

[0:55:33] Voice 19: and build on our regional connectedness but the idea is it will also leave enough room

[0:55:39] Voice 19: for local island autonomy uh so there's a there's a whole lot in it and that you know i hope you

[0:55:47] Voice 19: all read it um at home i would say that just about every line has been debated by rpc um and uh

[0:55:56] Voice 19: another thing i want to say about it is this is this is what innovation looks like uh or what

[0:56:02] Voice 19: change looks like so we're moving into doing something differently so i know for myself i

[0:56:08] Voice 19: I still have some questions.

[0:56:09] Voice 19: How is this all going to work?

[0:56:11] Voice 19: And I have some specific questions.

[0:56:12] Voice 19: I think I don't want to be sloppy,

[0:56:16] Voice 19: but I think we can't answer every single question now

[0:56:19] Voice 19: because we're moving into something new.

[0:56:21] Voice 19: So this will need to be looked at and tweaked

[0:56:24] Voice 19: and we'll learn from it as we go.

[0:56:28] Voice 19: So that is, oh, and just the other thing,

[0:56:31] Voice 19: if there's little details you notice,

[0:56:32] Voice 19: like more linguistic or numbering,

[0:56:35] Voice 19: I think we don't need to do those accounts.

[0:56:37] Voice 19: council you can just let staff know but this is for more do you agree with what's here substantive

[0:56:42] Voice 19: feedback um or do you have questions thank you and david if you have anything to add go ahead

[0:56:49] Voice 19: we

[0:56:55] Voice 11: can't hear you can you speak more closely no it is on one

[0:57:11] Voice 8: two three well

[0:57:16] Voice 11: you'll have to shout

[0:57:16] Voice 11: david oh well the trouble with yelling is that people online won't be able to hear him and i

[0:57:39] Voice 11: I see Peter Johnson's hand is up.

[0:57:44] Voice 11: Let's go to Peter Johnson.

[0:57:45] Voice 11: You had a question?

[0:57:47] Trustee Johnston: This is not a request for decision.

[0:57:50] Trustee Johnston: It's a request for opinions.

[0:57:51] Trustee Johnston: And I suggest that trustees individually write to the LPC

[0:57:57] Trustee Johnston: and the director with their opinions of what's in this.

[0:58:01] Trustee Johnston: I don't think we need to discuss it now.

[0:58:03] Trustee Johnston: I don't think opinions individually need to be heard now.

[0:58:06] Trustee Johnston: Thank you.

[0:58:07] Trustee Johnston: okay

[0:58:09] Voice 11: peter uh you know the audio is a funny thing um but you are going to have to lower your voice

[0:58:17] Voice 11: because it's just it's ringing in here for some reason when you speak and it's quiet when others

[0:58:24] Voice 11: speak no nothing can we grab a different microphone or they're all digitally numbered i

[0:58:34] Voice 11: bet yeah no you can't do that okay um peter just for my benefit i don't know if anybody else heard

[0:58:42] Voice 11: you um can you repeat your comment yes

[0:58:46] Trustee Johnston: this is not a request for a decision it's a request for

[0:58:51] Trustee Johnston: an opinion or for opinions and i suggest that individual trustees respond to the director of

[0:58:59] Trustee Johnston: planning services and the committee chair with their opinions of this outside of this meeting

[0:59:05] Trustee Johnston: i don't think there's a need to hear them now i

[0:59:11] Voice 11: don't i think the intent um is not to hear those

[0:59:14] Voice 11: those opinions today but for you to forward that information to uh tell us what your intention is

[0:59:22] Voice 11: here because the motion this is a requested decision okay

[0:59:26] Voice 19: um i yeah thank you um i am that's

[0:59:33] Voice 19: a really good question i actually don't know i think i was mistaken i did think this was here

[0:59:40] Voice 19: for a decision um and so we will need to hear mike or no mike i think from director marler about that

[0:59:49] Voice 19: but if it is just feedback i still would like to give it a little bit of time at council so we can

[0:59:55] Voice 19: hear each other that's a different thing than just a bunch of individual feedback

[1:00:00] Voice 19: just you know i think regional planning committee would appreciate that kind of it's a different

[1:00:07] Voice 19: type of communication when we're hearing each other right you get sparked by what someone else

[1:00:12] Voice 19: says um rather than just collating some individual comments but um and and yes the recommendation is

[1:00:20] Voice 19: to review and provide feedback and so i guess that is the idea and i'm sorry i was not um focused

[1:00:27] Voice 19: enough to realize that and to make that clear i guess i was excited i thought oh we could we're

[1:00:33] Voice 19: going to pass this today but i think that it's an iterative process yeah

[1:00:39] Voice 11: and so my question is

[1:00:41] Voice 11: you know if we're not having i didn't i assume we were not going to have this information session

[1:00:46] Voice 11: right here but that you would expect that and so at what point in time and david you can fill that

[1:00:51] Voice 11: in what point in time do you need the feedback in order to be able to advance this policy

[1:00:56] Voice 11: policy if we're not advancing it today so i'll let david take the mic yeah

[1:01:00] Voice 1: thank you and i hope

[1:01:01] Voice 1: you can all hear me now yes yes thank you okay what i was saying is that when you look at the

[1:01:07] Voice 1: policy that's in the um the agenda package that's highlighted in yellow the major changes and new

[1:01:13] Voice 1: sections the intent today was to bring it to council early so that everybody can have a look

[1:01:20] Voice 1: if council feels strongly that council would like to provide direction to regional planning committee

[1:01:27] Voice 1: on some aspect of this that maybe has been missed or something else should go in here or disagree

[1:01:34] Voice 1: strongly then a resolution of council would be appropriate to let the regional planning committee

[1:01:39] Voice 1: know what that is like specifically what that is if it's just for minor edits or opinions then

[1:01:47] Voice 1: emails to me would be totally fine i can take that back to regional planning committee and they can

[1:01:53] Voice 1: just consider that as well the the major changes in here there's kind of three themes the first is

[1:01:59] Voice 1: that this sets up the the official community plan review and maintenance strategy it sets the high

[1:02:06] Voice 1: level policy that if this is adopted then at the staff level we'll develop procedures to enact this

[1:02:14] Voice 1: this policy with respect to that it also establishes a criteria for prioritization of

[1:02:21] Voice 1: projects and lcps so right now we just come to you with budget requests with no real

[1:02:27] Voice 1: consideration of the priority the intent would be for us to be able to provide to you

[1:02:33] Voice 1: an indication of how well this fits with different indicators whatever those happen to be and those

[1:02:41] Voice 1: would be in the policy as an appendix this policy you'll see that there's a draft of what that

[1:02:47] Voice 1: criteria strategy could look like and then the third theme is that this generally provides support

[1:02:55] Voice 1: for the regional planning team approach to working on major projects and it establishes the policy

[1:03:01] Voice 1: around how that's going to work the main one is that local trust committees are in control

[1:03:08] Voice 1: local trust committees have to by you know resolution want to do a project it's not going

[1:03:14] Voice 1: to be imposed on anybody but once the local trust committee wants to do something at the staff level

[1:03:21] Voice 1: we'll be working on it more as a team a regional team so that's what this policy is doing

[1:03:27] Voice 1: and if there's time for discussion and there's an interest today i think it might be helpful

[1:03:34] Voice 1: by that. If not, then again, just provide your comments to me by email and I can take them back

[1:03:41] Voice 1: to the next regional planning committee meeting. And the intent is to finalize this document and

[1:03:47] Voice 1: bring it back to the June Trust Council for consideration of adoption.

[1:03:53] Voice 11: Great. Thank you,

[1:03:54] Voice 11: David, for that clarity. So I'm now going to just go back to Laura and ask you about your intent for

[1:04:02] Voice 11: this uh what is labeled as a request for decision um although it seems like that's not what we need

[1:04:09] Voice 11: to do but what is your uh request here from regional planning committee with respect to this

[1:04:15] Voice 11: item uh

[1:04:16] Voice 19: thank you and um it's a little i feel a bit put on the spot because i would prefer to

[1:04:21] Voice 19: hear from other rpc members but we don't have time for that i think that the labeling confused

[1:04:26] Voice 19: fused a lot of us and um i think that um individual i i'd like to have an opening if

[1:04:35] Voice 19: someone wants to actually suggest there's something they feel strongly about and there

[1:04:40] Voice 19: would be direction from council we can have individual feedback but then you send an email

[1:04:45] Voice 19: you're one of 26 trustees will be okay but if there's direction from council that's much stronger

[1:04:52] Voice 19: So I don't know if anyone has read this and said there's a big thing missing or something here that's really not right or something that needs more work.

[1:05:02] Voice 19: That should come as direction from council for RPC to take it seriously.

[1:05:06] Voice 19: So we don't need to have a big discussion, but if there is something that someone is aware of that they want RPC to think about that is substantial, that we need to roll our sleeves up and get more work on, I think we need it done by resolution.

[1:05:20] Voice 19: Okay.

[1:05:24] Voice 3: Ben McConkie and Dan Ardish.

[1:05:53] Voice 3: we discuss it and perhaps at a future meeting that would be beneficial to me if you had specific

[1:05:57] Voice 3: questions you would mention

[1:05:58] Voice 29: yeah

[1:06:05] Voice 19: i'm i'm actually a little hesitant because i think the point of

[1:06:09] Voice 19: that comment was that there are i could have a lot of questions but i mean because i'm on rpc i've

[1:06:18] Voice 19: raised all the questions i think that should be raised now i think that as it rolls out some

[1:06:24] Voice 19: Some things are going to, we're going to have to, you know, fix it, not fix it, but we're going to discover some things as we roll it out that, you know, we need to further work on.

[1:06:36] Voice 19: But I actually, the reason I still have questions is because I think that what we have here is what we should have here.

[1:06:44] Voice 19: And that any new endeavor, you need to sit down six months into it or a year into it and say, okay, we've started this new endeavor.

[1:06:53] Voice 19: ever what do we what do we what have we learned and what now needs to be um reviewed in it so

[1:07:02] Voice 19: that's what i meant by questions and i i actually don't want to bring them up now

[1:07:06] Voice 28: yeah

[1:07:06] Voice 19: i'm i you

[1:07:07] Voice 19: know we hammered this out at our pc so um and of course there's compromise but i'm i'm happy with

[1:07:14] Voice 19: it i'm excited to see it go i think that's why i was like oh it's an rfd let's go but i do think

[1:07:20] Voice 19: we have to get it right okay

[1:07:21] Voice 11: thank you so um i i i'm gonna just apologize um for myself and maybe

[1:07:32] Voice 11: for executive is that i don't think this is in my point of mind seeing this unfolding here is not

[1:07:39] Voice 11: well formulated we we at executive could have done a better job in bringing this to you um i think

[1:07:44] Voice 11: that what needs to happen and correct me if i'm wrong i think trustees just need to simply provide

[1:07:49] Voice 11: provide feedback to RPC on the document that you have here which is clearly the work to this point

[1:07:54] Voice 11: perhaps this should have been a recommendation rather than this but I'm just going to take that

[1:08:01] Voice 11: view and responsibility and just say let's provide feedback to RPC and then it'll come

[1:08:07] Voice 11: back to us for decision at a later point in time and I see consent from the chair so Dan Rogers

[1:08:13] Voice 11: over to you and did you still have a point of order okay perfect thank you sir well I think I

[1:08:19] Voice 11: I just heard you say

[1:08:20] Voice 11: you didn't want commentary, so I won't make it.

[1:08:22] Voice 11: I don't know that necessarily trustees are ready for that.

[1:08:26] Voice 11: And it's maybe not the intent of this document doesn't necessarily capture that.

[1:08:34] Voice 11: Well, Mr.

[1:08:35] Trustee Rogers: Chair, I don't know, wouldn't be the first time.

[1:08:38] Trustee Rogers: And maybe it's we're going to change our practices.

[1:08:40] Trustee Rogers: And we brought a draft document to the Trust Council because of our policy.

[1:08:43] Trustee Rogers: It's a substantive change in how our work is assigned.

[1:08:47] Trustee Rogers: sign and one of the things we all struggle with is how we get the resources and how we get our

[1:08:53] Trustee Rogers: projects and all our work done at our local trust committees it's more of a challenge in some local

[1:08:58] Trustee Rogers: trust committees than in others but it's it's very very challenging this is substantive i have a

[1:09:03] Trustee Rogers: question like i'd like to know what it means when lps staff will not spend time on ocp amendments

[1:09:10] Trustee Rogers: that are not consistent with are inconsistent with the allen's trust policy statement i wanted

[1:09:15] Trustee Rogers: someone to talk about that right because that causes me some wonder about where we where that

[1:09:20] Trustee Rogers: leaves us because that unless trust council approves it which means we have to come back

[1:09:25] Trustee Rogers: to trust council if a staff person says well it's not consistent and we get into that whole debate

[1:09:30] Trustee Rogers: it's it i'm not saying it's wrong i'm just saying it's a it's a different way of approaching all of

[1:09:35] Trustee Rogers: these things and i guess if we're going to go to a process where unless there's a formalized

[1:09:40] Trustee Rogers: finalized recommendation the trust council we're not going to look at things in advance then that's

[1:09:45] Trustee Rogers: fine i can live with that but that's not been our practice till now but i thought we wanted more

[1:09:49] Trustee Rogers: dialogue not less uh so um

[1:09:53] Voice 11: go ahead chair yeah

[1:09:56] Voice 19: i mean i nodded when you said that yes we want

[1:09:59] Voice 19: feedback but i didn't think that would end the discussion like this is what we don't want is to

[1:10:04] Voice 19: go do more work on it come back in june and have people say wait a minute half of this needs to be

[1:10:11] Voice 19: rethought we haven't had a chance to see this yet because what we're hoping is to have a a

[1:10:16] Voice 19: version in june that people feel good about and that they may make some amendments but we can go

[1:10:22] Trustee Stamford: forward

[1:10:22] Voice 19: and it is i know it's 10 12 and this session is supposed to end at 11 so we have

[1:10:29] Voice 19: plenty of time and maybe we could just give it 15 minutes and see what comes up and because that

[1:10:34] Voice 19: this is here it says request for decision but it is clear to me now that this is here so that

[1:10:40] Voice 19: council can provide some feedback so that when we come back in june we'll have something really um

[1:10:49] Voice 19: well thought out

[1:10:49] Voice 11: okay so let's treat this as a briefing um and uh that as it says here that the

[1:10:57] Voice 11: trust council has presumably reviewed in the package and is now rpc is looking for feedback

[1:11:02] Voice 11: on the proposed changes so i'm going to then and we're not talking about debating the motion here

[1:11:10] Voice 11: We just want to provide feedback to RPC and presumably the minutes will record what you said.

[1:11:17] Voice 11: And I'm going to start with Dan Rogers, who has said that he has some feedback and get a show of hands of anybody that has specific feedback on the document in your package.

[1:11:27] Voice 11: Dan Rogers, Tim Peterson, Laura Patrick.

[1:11:31] Trustee Rogers: Sorry, I asked my question.

[1:11:32] Trustee Rogers: And I'd like to get someone, maybe the director or the chair or someone from the RPC to explain to me what the implications of that section are.

[1:11:42] Trustee Rogers: For example, if we have an OCP, the amendment that arises out of an application, et cetera,

[1:11:47] Trustee Rogers: and there's some question as to whether it aligns completely with the trust policy statement,

[1:11:52] Trustee Rogers: which we do anyway with the trust policy statement checklist, but it says they won't provide any work, will not spend time.

[1:11:58] Trustee Rogers: time, how's that decision going to be made? How are we going to get to the stage of deciding when

[1:12:03] Trustee Rogers: we get to there? That causes me some angst, because I see it from time to time. It's 2.6 on

[1:12:09] Trustee Rogers: page 272. And just to say, I don't need to talk, because I get the chance to weigh in on these

[1:12:18] Trustee Rogers: executive committees. So I'm really looking forward to other people speaking. Right. Thank

[1:12:24] Voice 11: Thank you. And

[1:12:25] Voice 1: David?

[1:12:28] Voice 1: Yeah, so that wording has been in the policy for quite a while.

[1:12:32] Voice 1: So this has been reframed a little bit.

[1:12:37] Voice 1: But the intent of this is to prevent staff working on drafting a bylaw for an LCP amendment that clearly has issues and the local trust committee may not want to proceed with it.

[1:12:51] Voice 1: So this is saying that instead of doing that, we'll come to the local trust committee and essentially seek permission to go ahead and draft a bylaw.

[1:13:02] Voice 1: But here are some issues that you should be aware about. That's really the intent of this 2.6.

[1:13:10] Voice 1: So the work will happen. It's just that the Trust Committee will have to direct staff to draft an LCP amendment rather than staff automatically doing it on receipt of an application.

[1:13:26] Voice 11: Okay, thank you, David. So Tim Peterson, feedback on the document in our package?

[1:13:36] Voice 28: No, that's fine, sir. Thank you.

[1:13:39] Voice 28: Thank you, Tim.

[1:13:41] Voice 11: Laura Patrick.

[1:13:42] Voice 11: Patrick,

[1:13:42] Voice 26: I do recall this conversation quite well at EC because I didn't think this was ready, but the conversation that was wanted to get from this conversation here was how to proceed.

[1:13:55] Voice 26: These are big pieces, you know, an OCP format that's supposed to be consistent across all of our OCPs.

[1:14:03] Voice 26: The criteria in which an OCP is decided to be updated, is it content or are there other things that drive why would you update it?

[1:14:13] Voice 26: and then the whole project ready of are you ready to do this project and have funds committed to

[1:14:18] Voice 26: move forward these are big pieces of work so the question is do you want to do this in a workshop

[1:14:22] Voice 26: in june in details is this something we have the capacity to take on this term and how we can get

[1:14:28] Voice 26: that feedback because i think that's my understanding is this we need we all need to provide feedback

[1:14:33] Voice 26: back on how to do these big pieces that are attached to this policy okay

[1:14:41] Voice 11: thank you uh paul

[1:14:43] Voice 11: brink i

[1:14:46] Voice 32: think we're a little too early for this um i mean it sounds really wonderful but i think

[1:14:51] Voice 32: the devil is in the details and one of the things we we talked about or the governance review talked

[1:14:56] Voice 32: about is um getting the right people in the committee so and maybe even externals because

[1:15:03] Voice 32: Because some of the stuff we're talking about here is going to need a lot of expertise.

[1:15:08] Voice 32: And, you know, that expertise exists with staff right now.

[1:15:11] Voice 32: And yet it seems to be that we're using this committee to direct staff to be as efficient and effective as possible.

[1:15:18] Voice 32: And, you know, if I was on the committee, I wouldn't do a very good job because I really don't know this area well.

[1:15:25] Voice 32: So I'm just I'm thinking it's this is a big thing.

[1:15:29] Voice 32: It's going to need a lot of expertise. It's going to need a lot of thought.

[1:15:32] Voice 32: lot and so we need to take our time with it right and we shouldn't be rushing it through yeah thanks

[1:15:39] Voice 32: thank

[1:15:41] Voice 11: you paul um who else did i have here now um so kate louise stamford and steve right

[1:15:48] Voice 11: this

[1:15:50] Trustee Stamford: is just more of a comment more than anything else the gamber island local trust committee is

[1:15:55] Trustee Stamford: moving forward with their ocp amendment process and we are basically using this the system we're

[1:16:05] Trustee Stamford: looking at the structure of the um the ocp as a model um we're looking at the process as a

[1:16:13] Trustee Stamford: potential model it it's a little hazy i i'm not gonna um be unclear about that but um being able

[1:16:23] Trustee Stamford: to at least look at this as a framework is helping uh the group especially the staff move forward

[1:16:31] Trustee Stamford: and saying okay this is this is our reality so we are actually seeing where some of the gaps are

[1:16:37] Trustee Stamford: and um as our process moves forward we'd be able to comment back as to how we see it working

[1:16:44] Trustee Stamford: with the understanding that gambier is has got a in many ways a more straightforward ocp

[1:16:51] Trustee Stamford: than other islands, but we're in it now.

[1:16:55] Trustee Stamford: We're doing it.

[1:16:58] Voice 11: Okay, Steve Wright and then Deb Morrison and then Tim Peterson.

[1:17:04] Voice 33: You know, the only question I have is,

[1:17:05] Voice 33: is the request more or less for council to accept this in principle?

[1:17:12] Voice 33: If it is going to be a more detailed analysis of this stuff

[1:17:16] Voice 33: and given the time restraints that we have,

[1:17:19] Voice 33: maybe a deferral to next council is more in order.

[1:17:26] Voice 11: well that's a good thought Steve um any response from chair no um

[1:17:35] Voice 19: I mean if council wants to delay

[1:17:39] Voice 19: this it's it's where I don't think we would do more work on it in that case we would just put

[1:17:44] Voice 19: it on the agenda again um I just this has been um a priority for this term is the um uh planning

[1:17:56] Voice 19: services review and i i have a sense of um i wouldn't say urgency but uh in terms of

[1:18:05] Voice 19: completion you know it's it's been two at least two years we've been working on

[1:18:11] Voice 19: restructuring planning services and that's quite a long time and they really need to be restructured

[1:18:17] Voice 19: And I feel like this is ready to go into that.

[1:18:21] Voice 19: So, and RPC does reflect council.

[1:18:27] Voice 19: We have a lot of members

[1:18:28] Voice 19: and there's a lot of staff who've worked on this.

[1:18:30] Voice 19: It's not that, you know,

[1:18:32] Voice 19: the RPC members are trying to be planning experts.

[1:18:36] Voice 19: We're providing political direction and feedback

[1:18:39] Voice 19: and what we know about our communities.

[1:18:42] Voice 19: And so I don't see a reason,

[1:18:47] Voice 19: to delay unless people are bringing up there's something really missing here or there's some

[1:18:52] Voice 19: things that i really don't understand or really don't seem like a good idea and then we can

[1:18:57] Voice 19: discuss those okay

[1:19:02] Voice 11: so i'm going to go to deb morrison tim peterson case longer ice and sue

[1:19:10] Voice 11: ellen fast thank

[1:19:13] Trustee Morrison: you so i'm going to try to be specific to the things that i'm concerned about

[1:19:19] Trustee Morrison: out in here um and and i'm you know i haven't been involved in the regional planning committee

[1:19:25] Trustee Morrison: conversations at all um but what i am seeing in here that um worries me a little bit is i just

[1:19:33] Trustee Morrison: i can't quite see how the prioritization of who gets what ocps is done like i i see that there

[1:19:41] Trustee Morrison: is two that will start a year but you know is that the two that shout the loudest is that the two that

[1:19:48] Trustee Morrison: have the best friends on council. I don't really understand how the prioritization of whose OCPs

[1:19:55] Trustee Morrison: go first is determined. So that would be one question or clarification I'd want. And I don't

[1:20:01] Trustee Morrison: need that now necessarily. I think it's just something that would be good to have presented

[1:20:06] Trustee Morrison: with any version of this that comes forward. The second thing is in 3.1 and 3.2, you referenced

[1:20:12] Trustee Morrison: the IAP2 commitments. That's very jargony. And I understand why you're doing that because you're

[1:20:17] Trustee Morrison: You're trying not to encode it into the, you know, they change potentially and you're trying

[1:20:21] Trustee Morrison: to reference them, but it's, it's a little bit confusing reading it to understand exactly

[1:20:25] Trustee Morrison: what level of commitment that is for somebody who's not into engagement and like, doesn't

[1:20:30] Trustee Morrison: know what those documents are.

[1:20:31] Trustee Morrison: So it would be nice if that was a little bit more explicit somehow in the policy.

[1:20:38] Trustee Morrison: And then the last one, I mean, I have some other minor concerns that I can put in writing,

[1:20:43] Trustee Morrison: but the last one is um and i don't know how the feedback was done around section nine on first

[1:20:52] Trustee Morrison: nations engagement and reconciliation um the reconciliation is our work so we have to be

[1:20:58] Trustee Morrison: careful about how we name a section like that it's not first nations reconciliation it's our

[1:21:03] Trustee Morrison: reconciliation with first nations and so it's a little bit important detail um and engagement

[1:21:11] Trustee Morrison: Engagement also concerns me.

[1:21:12] Trustee Morrison: DRIPA doesn't necessarily talk about engagement.

[1:21:15] Trustee Morrison: It talks about consent.

[1:21:17] Trustee Morrison: And so I see a lot of engagement language here and not a lot of consent language.

[1:21:22] Trustee Morrison: And from a reconciliation perspective, I feel like we're not going far enough.

[1:21:29] Trustee Morrison: So we have had a number of really challenging issues in the trust related to planning issues

[1:21:34] Trustee Morrison: that are in conflict with First Nations.

[1:21:37] Trustee Morrison: and if we had something in section 9 that was much more consent related i think we would going

[1:21:43] Trustee Morrison: forward be much be doing a much better job of our own reconciliation efforts thank you very good

[1:21:49] Voice 11: thank you um russ hudson pillar you uh had your hand up earlier maybe some advice no okay thank

[1:21:57] Voice 11: you sir apologize for missing you earlier uh tim peterson case longer ice sue ellen fast

[1:22:03] Voice 11: uh

[1:22:06] Voice 31: thank you chair um i just wanted to point out that uh in terms of this work as a member of the

[1:22:14] Voice 31: committee um one of the things that we spend a lot of time discussing and working on and trying

[1:22:21] Voice 31: to build into this policy is the concept that some work of course is going to be this new model

[1:22:28] Voice 31: will be taken on by a local planning team which doesn't preclude work still happening um on behalf

[1:22:35] Voice 31: half of individual LTCs outside of that team.

[1:22:38] Voice 31: And so I just wanted to highlight that

[1:22:41] Voice 31: that is something that we worked on.

[1:22:44] Voice 31: We discussed what we called the LISCIDI model

[1:22:47] Voice 31: but came up with a less specific kind of name for.

[1:22:52] Voice 31: And so as a member of the committee,

[1:22:56] Voice 31: I think what we're really looking for here

[1:22:59] Voice 31: is specific direction from individual tribes

[1:23:05] Voice 31: trustees about specific parts of the policy that you feel need to be addressed or changed so that

[1:23:11] Voice 31: we can come as uh as uh trustee be shaken say that we can come back to trust council uh hopefully in

[1:23:18] Voice 31: june and have a a policy ready for um some hopefully at that point relatively minor amendments

[1:23:28] Voice 31: and adoption and i just wanted to highlight that difference between the planning team model that

[1:23:35] Voice 31: we're talking about moving to and that does not preclude um work

[1:23:42] Voice 28: that happens in the present model

[1:23:43] Voice 28: still happen thank you tim um

[1:23:51] Voice 11: yeah i'm just gonna say that clearly um regional planning committee

[1:23:57] Voice 11: will continue to receive feedback in writing from trustees as this advances and that work will be

[1:24:06] Voice 11: accumulated to some outcome for June.

[1:24:08] Voice 11: And so please, if you haven't said anything today,

[1:24:11] Voice 11: get it to RPC in writing.

[1:24:14] Voice 11: And I'm going to go to Case Langerhuis.

[1:24:16] Voice 11: Thank you.

[1:24:17] Voice 34: I was just going to comment on Section 2.6, which was raised.

[1:24:21] Voice 34: And I didn't really have a lot of problems with it per se,

[1:24:24] Voice 34: because all it's saying is if a trust committee wants to make some changes

[1:24:29] Voice 34: or indicate a change to an OCP, they want to include staff,

[1:24:32] Voice 34: staff have an opinion that this is contrary to trust policy statement that they will then you

[1:24:37] Voice 34: know basically say you need to go to the trust Council now the challenge there is that we have

[1:24:45] Voice 34: a policy in our current policy statement that says that we can go contrary to the trust policy

[1:24:50] Voice 34: statement if we provide a rationale you know and we put that in in our OCP so I can see a bit of

[1:24:58] Voice 34: conflict there but I think the idea is to try to provide some direction when you want to go

[1:25:04] Voice 34: contrary to the trust policy statement okay

[1:25:08] Voice 11: thank you case um she will and fast sure

[1:25:15] Voice 26: thank you I'll

[1:25:15] Voice 26: be brief I'm just uh thank the committee for all the hard work I'm look uh at this material in

[1:25:22] Voice 26: terms of a framework for changing OCPs and who gets the staff time right and uh and who gets

[1:25:28] Voice 26: the work of the regional planning team as we're restructuring and uh that um i just think we

[1:25:36] Voice 26: should move ahead i'm surprised that we didn't have a robust discussion here today um but there's

[1:25:42] Voice 26: a lot on the agenda so i'm uh hoping that it will come back in june i notice on page 289 there is a

[1:25:49] Voice 26: um a prioritization in in a matrix that has some categories and uh i might be proposing a couple

[1:25:57] Voice 26: more to be added there um but uh in terms of columns it's the very last page of this section

[1:26:05] Voice 26: and uh but otherwise i'm hoping that we will pass it in june because i think it will be an iterative

[1:26:10] Voice 26: process as we make continue to make changes and uh and that's the way to move things ahead in

[1:26:16] Voice 26: such a time of fast-moving changes in so many things in our world so i'm looking forward to

[1:26:22] Voice 26: seeing this again in june thank you thank

[1:26:26] Voice 11: you so that's the end of my speakers list but i just want

[1:26:30] Voice 11: to say that we do have time here actually the schedule as the chair pointed out our break is

[1:26:35] Voice 11: scheduled till 11 although i will note that you will find in your email box the information we

[1:26:41] Voice 11: were anticipating for great northern but you'll want to reflect on that before we take any action

[1:26:47] Voice 11: i imagine um so ceo hudson pillar you have some thank

[1:26:51] Voice 15: you mr chair so um given the conversation

[1:26:54] Voice 15: will put this into rfd format i really want to thank the committee who's really our committees

[1:27:01] Voice 15: over the last couple of years have really taken on these projects wholeheartedly and i think they've

[1:27:05] Voice 15: offered you their best thinking of the day and thanks for those specific comments this is going

[1:27:12] Voice 15: to lead the next trust council as it decides which ocps you know we've even yesterday we heard that

[1:27:17] Voice 15: that the list of OCPs that needs to be undertaken

[1:27:21] Voice 15: and how those get prioritized and how they get funded

[1:27:24] Voice 15: as I won't say compete for scarce resources,

[1:27:27] Voice 15: but as you order which ones to fund

[1:27:31] Voice 15: and link that to the budget process,

[1:27:33] Voice 15: this is going to

[1:27:33] Voice 15: be very important.

[1:27:35] Voice 15: So thank you for that.

[1:27:37] Voice 15: And we'll return to you with, given this conversation,

[1:27:40] Voice 15: we'll amend those, make, take those suggestions

[1:27:42] Voice 15: and we'll come back with an RFD hopefully

[1:27:45] Voice 15: for its passage in three months.

[1:27:47] Voice 15: thanks okay

[1:27:48] Voice 11: thank you so uh chair of rpc are you satisfied at this point is the feedback you've

[1:27:54] Voice 11: received and the discussion and any other remarks yeah

[1:27:57] Voice 19: there was actually some uh good feedback that

[1:27:59] Voice 19: is going to give us some direction and um i also just want to comment uh that you know

[1:28:05] Voice 19: uh vice

[1:28:06] Voice 19: chair fast uh definitely i appreciate uh you pointing out appendix d on page 285 which is

[1:28:14] Voice 19: the evaluation framework and this is i in my understanding the key tool for making decisions

[1:28:21] Voice 19: about which ocps and lub's i guess this is just ocps will be um will be prioritized so um

[1:28:33] Voice 19: you can go and have a look at that some more i

[1:28:36] Voice 26: actually meant the appendix e on page 289 which

[1:28:40] Voice 26: is the um i can see i mean there's so much good stuff in here the other one's good too

[1:28:46] Voice 26: but i was thinking specifically to page 289 appendix e okay

[1:28:55] Voice 11: thank you um so that uh i think

[1:28:58] Voice 11: brings us to the conclusion of the local planning services section and unless there's anything

[1:29:04] Voice 11: further in that section i'm just going to pause and reflect here for a moment we've received that

[1:29:10] Voice 11: information from gate northern i'm presuming that you will want to look at that when we're not in

[1:29:14] Voice 11: the middle of a meeting and maybe have some conversation amongst yourselves and so i would

[1:29:19] Voice 11: like to continue through to the break with the agenda that we have in front of us which now means

[1:29:24] Voice 11: we're going to move to trust area services and then when we come back from the break if um we'll

[1:29:30] Voice 11: see how far we get on trust area services and um and perhaps have some consideration of that motion

[1:29:37] Voice 11: that's been deferred or perhaps put it off until later in the day when we might have an opportunity

[1:29:42] Voice 11: to reflect on that information we received even over the lunch break but I just want to give you

[1:29:47] Voice 11: lots of opportunity to digest that if that's okay and we'll continue on to the trust area

[1:29:53] Voice 11: services section and I'm not seeing any opposition to that so the director freighter I'll just

[1:30:00] Voice 11: turn it to you, but to David Critchley.

[1:30:03] Voice 9: Well, since you're inviting comments,

[1:30:05] Voice 9: just observing the way that the agenda is organized, we have essentially two hours,

[1:30:12] Voice 9: and then we have a break, and then we've only got 45 minutes left. So why aren't we taking our break

[1:30:18] Voice 9: now, which would be more in the

[1:30:19] Voice 11: middle of things? Well, that's a brilliant suggestion, and certainly

[1:30:24] Voice 11: it's something that I would certainly consider. However, I don't know that coffee and those

[1:30:29] Voice 11: those sustenances are available because the hotel is working on a

[1:30:33] Voice 11: schedule and I'll just turn to our staff to see whether or not we

[1:30:38] Voice 11: could facilitate that break at this time or not.

[1:30:42] Voice 40: Coffee's always available.

[1:30:43] Voice 40: Trust council, the food is the snack food is geared at 11 o'clock.

[1:30:48] Voice 40: So that's all.

[1:30:49] Voice 11: So I would suggest, yeah, absolutely.

[1:30:53] Voice 11: She's already there,

[1:30:54] Voice 11: but I know I've gotten myself into trouble with that in the past.

[1:30:59] Voice 11: uh oh

[1:31:02] Voice 14: so is

[1:31:05] Voice 11: do we want to have a cup of coffee okay so let's uh so i'm going to give you the

[1:31:11] Voice 11: full 15 minutes then and then we're going to storm through to lunch is that okay brilliant

[1:31:16] Voice 11: all right thank you everybody let's be back here at um um 10 47 10 48 10 50 round number 10 50

[1:31:28] Voice 11: thank you and thank

[1:31:33] Voice 28: you because now this works okay

[1:48:47] Voice 11: council let's return to our seats

[1:48:50] Voice 11: paul brent is here all those in favor i'm not sure

[1:49:11] Voice 28: if i um

[1:49:11] Voice 23: i missed the opportunity but i want

[1:49:13] Voice 23: to make sure we're not at trustee services as far as the consent items i want to find out

[1:49:18] Voice 23: about the Conservancy's report?

[1:49:21] Voice 23: We

[1:49:21] Voice 11: are at that section.

[1:49:23] Voice 23: Okay, so I did need to have the Conservancy report.

[1:49:29] Voice 23: Which

[1:49:30] Voice 11: one are you talking, oh, right here?

[1:49:31] Voice 23: Yeah.

[1:49:32] Voice 11: And

[1:49:33] Voice 28: is this when you want to?

[1:49:34] Voice 28: Yeah.

[1:50:18] Voice 28: Okay, council,

[1:50:19] Voice 11: thank you everyone for returning promptly.

[1:50:25] Voice 11: We are, and I want to really thank you actually

[1:50:27] Voice 11: for your flexibility with adjusting.

[1:50:29] Voice 11: We were lucky the coffee was ready

[1:50:32] Voice 11: and just for the record that's not always a guarantee and it's one of the logistics that

[1:50:37] Voice 11: we have to manage in our head as we go forward so this brings us to the trust area services

[1:50:44] Voice 11: section we have four items that were listed as consent agenda items i've been advised by the

[1:50:49] Voice 11: chair of the island stress conservancy that she'd like to speak to the report and so i'm going to

[1:50:53] Voice 11: to pull that one right off.

[1:50:57] Voice 11: And so I'll just ask at this point,

[1:50:59] Voice 11: if there's anything at 8.1.1, 8.1.2, 8.1.3

[1:51:03] Voice 11: that anybody wishes to discuss,

[1:51:05] Voice 11: otherwise we'll receive those for information

[1:51:09] Voice 11: as presented by general consent.

[1:51:12] Voice 11: Trustee Allen.

[1:51:14] Trustee Allen: Yeah, I just wanted,

[1:51:15] Trustee Allen: in terms of the legislative monitoring,

[1:51:17] Trustee Allen: I just want to point out to everybody

[1:51:18] Trustee Allen: that there's a Roberts back terminal two project engagement.

[1:51:21] Trustee Allen: It's still open until March 15th.

[1:51:23] Trustee Allen: right and if you haven't seen that i recommend everybody to do that absolutely thank you um so

[1:51:29] Voice 3: then is this sorry to interrupt i just found a phone at the coffee station is this someone's

[1:51:34] Voice 3: phone thank

[1:51:38] Voice 11: you for the phone um so therefore i'm going to then uh uh receive for information

[1:51:44] Voice 11: the consent items at 1.11 1.12 1.13 although i see uh peter johnson's hand up my

[1:51:52] Trustee Johnston: question is about

[1:51:53] Trustee Johnston: the um it's a legislation monitoring report and why is that going to six months instead of four

[1:52:02] Voice 11: uh we're trying to reduce the impact of the uh the meeting agenda uh at council that's why

[1:52:09] Trustee Johnston: so but won't it be twice as much stuff half as often will it save any money save any time okay

[1:52:19] Voice 11: so let's pull this one for discussion then if that's what you would like to do so i'm going

[1:52:24] Voice 11: going to then just proceed according to my process here. 8.11 and 8.13 were received for information

[1:52:31] Voice 11: for general consent. Thank you. So then let's go to 8.12, legislative monitoring briefing. And

[1:52:38] Voice 11: Peter Johnson, your question, I'll turn to Director Frater for a response to that question.

[1:52:48] Voice 22: Thank you, Chair Leckham. The decision to move the legislative monitoring report from a quarterly

[1:52:53] Voice 22: report to every six months was made I understand to reduce staff effort involved in producing the

[1:53:00] Voice 22: report in such a frequent basis so I understand that's the rationale but I do believe at executive

[1:53:06] Voice 22: committee they were looking to see how that worked for council do you wish to receive this quarterly

[1:53:10] Voice 22: it is not enormously more onerous to produce quarterly than every six months but certainly

[1:53:16] Voice 22: there is more work involved so I think we would want to know is there sufficient value for council

[1:53:20] Voice 22: to receive it quarterly than every six months.

[1:53:23] Voice 22: But I would turn to executive committee members

[1:53:25] Voice 22: to see if I've stated that correctly.

[1:53:28] Voice 11: Okay, so thank you.

[1:53:30] Voice 11: Yeah, so the recommendation from the EC

[1:53:33] Voice 11: is for you to receive that every six months

[1:53:35] Voice 11: rather than quarterly.

[1:53:36] Voice 11: But if there's any objection to that,

[1:53:38] Voice 11: we can certainly continue to deliver it quarterly.

[1:53:41] Voice 11: And just looking around the room,

[1:53:43] Voice 11: if there's any other concerns,

[1:53:44] Voice 11: Steve Wright, I'll go to you.

[1:53:47] Voice 33: I'd just like to ask council members,

[1:53:49] Voice 33: members, how often do you read this? And what do you do with the information that you find?

[1:53:58] Voice 11: Well, Alex Allen is reading it every time. So there you go. Anybody else? And I see other

[1:54:03] Voice 11: people saying that they're reading it. So yeah. So do you want to receive it quarterly? Or do

[1:54:09] Voice 11: you want to receive it every six months? Quarterly. And so unless I guess a motion would

[1:54:22] Voice 11: would be necessary in order for us to change the recommendation that's in the package.

[1:54:26] Voice 11: So therefore, I'm going to start out with, I think I saw David Critchley's hand up first,

[1:54:32] Voice 11: and then Sue Ellen Fast and Paul Brent.

[1:54:35] Voice 9: Well, I have a question.

[1:54:36] Voice 9: First of all, are we really recognizing any efficiencies in this way?

[1:54:41] Voice 9: Because it seems to me if you're doing it semi-annually,

[1:54:44] Voice 9: then you've got a bigger chunk to work with and a bigger, longer, more comprehensive report.

[1:54:49] Voice 9: we've got more to more to read at one big chunk so you know the smaller more bite-sized things

[1:54:57] Voice 9: have some appeal i'm not seeing that there would be a great time saving but if you say there is

[1:55:02] Voice 9: then that's a consideration for me but generally speaking i was wondering also if we can sort of

[1:55:10] Voice 9: highlight the things that really are significant because it's very comprehensive and a lot of them

[1:55:16] Voice 9: are very kind of remote uh in effect that would be really useful to have kind of maybe a red alert

[1:55:23] Voice 9: type uh coding system for that's my comment

[1:55:27] Voice 11: thank you okay so i've got a list of speakers here

[1:55:30] Voice 11: anybody can jump in with a motion if they wish and i'm going to go paul brent uh sue ellen fowles

[1:55:36] Voice 11: alex allen kate louise stanford i'm

[1:55:39] Voice 32: wondering just exactly what not a lot of time is so when

[1:55:43] Voice 32: When we make these determinations, it's good to know precisely how much staff time is consumed

[1:55:48] Voice 32: doing it quarterly versus semi-annually, because that way we can make an informed decision.

[1:55:54] Voice 32: So can I get an estimate?

[1:55:58] Voice 22: Yes.

[1:55:59] Voice 22: So the report, by producing it quarterly, honestly, it's probably in the order of four

[1:56:02] Voice 22: or five hours of staff's time savings, because the additional work is required, because we're

[1:56:09] Voice 22: going through the same amount of information, but it's the administrative pieces of preparing

[1:56:13] Voice 22: sharing an additional briefing to you,

[1:56:15] Voice 22: loading it into your agenda package systems

[1:56:16] Voice 22: and providing it to Bowen.

[1:56:18] Voice 22: So really, I would say you're going to save,

[1:56:20] Voice 22: you know, in the order of four or five hours a year.

[1:56:23] Voice 11: Okay, thank you.

[1:56:25] Voice 11: Sue Allen Fast.

[1:56:26] Voice 26: Thank you.

[1:56:27] Voice 26: This is, you have me to thank for putting this,

[1:56:29] Voice 26: making this motion in executive committee.

[1:56:32] Voice 26: And this is a great discussion.

[1:56:34] Voice 26: I personally think that I was the one

[1:56:37] Voice 26: that moved it to be quarterly back in October, 2019.

[1:56:40] Voice 26: And since then, I've seen hardly any discussion

[1:56:43] Voice 26: of it around trust council table so I thought it might take a little pressure off staff at

[1:56:47] Voice 26: agenda preparation time and reduce some of our trust council agendas in size that's why

[1:56:55] Voice 26: I made that motion I'm keen to hear what people think if that's really useful let's leave it on

[1:57:00] Voice 26: four or five hours a bunch of bureaucracy that we've heard about in terms of preparing

[1:57:07] Voice 26: sharing uh briefings and putting it into agendas and things thank you also for executive committee

[1:57:13] Voice 26: comes past us too thank

[1:57:15] Voice 11: you alex allen i i got him already where

[1:57:23] Trustee Allen: was i no i i clearly or not i

[1:57:27] Trustee Allen: really appreciate this section of uh the package i actually read it all and i click on the things

[1:57:33] Trustee Allen: and i download the reports and whatnot um but i will say sort of a side note on this is that

[1:57:40] Trustee Allen: you know when you had 789 pages of package and i a week ahead i wish if there's anything we could

[1:57:46] Trustee Allen: have it two weeks ahead that would be really great um because i still haven't finished reading

[1:57:51] Trustee Allen: anything i'm still reading you know last night this morning and you know and then i can be more

[1:57:56] Trustee Allen: informed etc so if we could get longer time to read our material that would be great thank you

[1:58:04] Voice 11: you um kate louise stanford case longer ice i

[1:58:10] Trustee Stamford: would just prefer to leave it the way it is

[1:58:12] Trustee Stamford: anything that reduces staff time i think is is worth our consideration and also um i like that

[1:58:22] Trustee Stamford: everything is laid out without prior prioritization because i find different things are of value to

[1:58:29] Trustee Stamford: to my area versus other areas,

[1:58:31] Trustee Stamford: and that can change from one report to the other.

[1:58:34] Trustee Stamford: So I would just like to leave it the way it is.

[1:58:38] Voice 11: So just for clarity, you want to leave it to quarterly?

[1:58:42] Voice 11: To six months, thank you.

[1:58:45] Voice 11: Case Longerice.

[1:58:46] Voice 34: Yeah, I'm fine with it going to every six months.

[1:58:48] Voice 34: I do read it all.

[1:58:50] Voice 34: I go through every piece,

[1:58:51] Voice 34: but I think the work for staff is the monitoring

[1:58:54] Voice 34: and updating the information as well, right?

[1:58:57] Voice 34: Because things move ahead and they have to find out

[1:59:00] Voice 34: if there's been a change in the and the progress of the legislation so that really the extra work

[1:59:07] Voice 34: then is the preparation of the document that's the extra work not the not the monitoring that

[1:59:13] Voice 34: they have to do to keep it up to date so but six months is fine

[1:59:16] Voice 11: with me um yeah okay so uh no more

[1:59:21] Voice 11: speakers so an absence of emotion then the recommendations in the package will follow

[1:59:26] Voice 11: follow through, which will come back to us every six months.

[1:59:28] Voice 11: And of course, we can change that at any point in time in the future

[1:59:31] Voice 11: if we feel that there's a necessity for it to come to us sooner.

[1:59:35] Voice 11: So therefore, I'm going to then receive for information

[1:59:37] Voice 11: the legislative monitoring briefing as presented

[1:59:40] Voice 11: and thank the staff for that work.

[1:59:43] Voice 11: So the first item that we polled was the Allen's Trust Conservancy report.

[1:59:47] Voice 11: And I'm going to turn to the chair of the Allen's Trust Conservancy,

[1:59:52] Voice 11: Kate Louise Stanford.

[1:59:54] Voice 11: Over to you.

[1:59:55] Trustee Stamford: Thank you, Chair.

[2:00:00] Trustee Stamford: You all have seen the report.

[2:00:02] Trustee Stamford: I think it's quite self-explanatory.

[2:00:04] Trustee Stamford: So unless there's specific questions arising, I will leave that report as it is.

[2:00:09] Trustee Stamford: But I'd like to highlight two things.

[2:00:11] Trustee Stamford: First of all, a very, very quick response to Mr. Dunninson's discussion last night about biodiversity status in the Islands Trust area.

[2:00:22] Trustee Stamford: And there is a particular point of view. And just so you are assured that our status with biodiversity and being a hotspot in Canada is based on information that we get from the federal and provincial governments.

[2:00:38] Trustee Stamford: It's not something that we have created ourselves.

[2:00:42] Trustee Stamford: We get, and also this feeds into a report or a letter from the senior biologist from

[2:00:53] Trustee Stamford: Flynnroard on the, towards the end of our package that talks about the difference between

[2:00:58] Trustee Stamford: speaking to CDF versus CDF furry wet.

[2:01:02] Trustee Stamford: And it's just a simple communication style.

[2:01:05] Trustee Stamford: So I hope that you get a chance to read that.

[2:01:07] Trustee Stamford: so you understand the perspective of where the islands fit in terms of rare species yes we don't

[2:01:15] Trustee Stamford: have a lot of the big sexy species like spirit bears but we do have wonderful butterflies that

[2:01:23] Trustee Stamford: are found nowhere else we we found lichen there's some very rare species on this island islands that

[2:01:29] Trustee Stamford: are diverse. So the other thing I'd like to acknowledge is an individual from Salt Spring

[2:01:37] Trustee Stamford: Islands, Susan Bloom, who passed away a few months ago and donated $100,000 to the Honest Trust

[2:01:46] Trustee Stamford: Conservancy. And this is a profound gift for all the islands, small, large, throughout the Federation.

[2:01:56] Trustee Stamford: Susan was a very private person, but her gifts throughout her life to British Columbia as a whole, to the coast, and to protecting our environment will far, far outlive her life.

[2:02:12] Trustee Stamford: And the work that she did with Clyquett Sound and also the number of very quiet private donations she made throughout the trust throughout her life.

[2:02:22] Trustee Stamford: I'm just so honored that we were considered as worthy of her memory from her estate.

[2:02:30] Trustee Stamford: state so i'm not sure if the trustees from salt spring knew her um or i have anything to add but

[2:02:37] Trustee Stamford: i just want to thank another highly highly dedicated um islander for all the generosity

[2:02:46] Trustee Stamford: to our um our islands so thank you

[2:02:49] Voice 11: indeed thank you and thank you very much but do the local

[2:02:55] Voice 11: trustees have any remarks with the individual no okay thank you so uh thank you kate for

[2:03:01] Voice 11: for raising this and bringing this to our attention.

[2:03:03] Voice 11: This is amazing.

[2:03:04] Voice 11: It's there's wonderful people that are in our communities

[2:03:08] Voice 11: that are supporting how and what we do.

[2:03:11] Voice 11: And I'm really grateful to the family

[2:03:13] Voice 11: and her for that kind of a legacy.

[2:03:15] Voice 11: That's terrific.

[2:03:16] Voice 11: Thank you, Kate.

[2:03:17] Voice 11: Thanks.

[2:03:18] Voice 11: All right then, without further ado,

[2:03:21] Voice 11: we'll move to the discussion items.

[2:03:24] Voice 11: And the first item will be the director of trust area.

[2:03:27] Voice 11: Well, I should just ask,

[2:03:28] Voice 11: are there any questions with respect

[2:03:29] Voice 11: back to the Conservancy report?

[2:03:33] Voice 11: No, okay, so then let's go

[2:03:34] Voice 11: to Director of Trust Area Services report.

[2:03:37] Voice 11: Director Schroeder, thank you for everything that you do

[2:03:40] Voice 11: for the Islands Trust, you and your team,

[2:03:43] Voice 11: and I'll turn it to you.

[2:03:44] Voice 22: Thank you very much, Chair Leckham.

[2:03:46] Voice 22: In the interest of time,

[2:03:47] Voice 22: I won't walk you through the report,

[2:03:49] Voice 22: but we'll simply highlight some of the upcoming work

[2:03:51] Voice 22: that's coming.

[2:03:53] Voice 22: We are working on a whole number of initiatives

[2:03:55] Voice 22: in addition to 2050,

[2:03:56] Voice 22: which is of course the dominant project right now,

[2:03:59] Voice 22: but we'll let you know that we will be working towards a new property tax insert notice that

[2:04:04] Voice 22: would be arriving with the property tax notices in June, hoping to have that done by the end of

[2:04:08] Voice 22: the month. The living in the trust area mailing, some of those materials are in your agenda today

[2:04:13] Voice 22: that will go hopefully out to BC Mail on the 21st of March, arriving in the following weeks after

[2:04:19] Voice 22: that. We are about to kick off the annual report process again, just summarize all the good work

[2:04:24] Voice 22: that's happened and provide that to the minister. Also, the stewardship awards program is underway.

[2:04:30] Voice 22: I've distributed some of the posters in front of your seats and hope that you could post those in

[2:04:34] Voice 22: your communities, please. Also, we are beginning to receive applications for secretariat services

[2:04:39] Voice 22: for next year. So pending budget approval, we'll be supporting Trust Programs Committee with

[2:04:44] Voice 22: receiving those requests. And finally, we have a few outstanding advocacy letters and activities

[2:04:51] Voice 22: that have been requested that we'll turn to

[2:04:53] Voice 22: as soon as we have some capacity.

[2:04:56] Voice 22: And as always, we continue to support communications.

[2:04:58] Voice 22: And I would certainly say there's an uptick

[2:05:02] Voice 22: in interest and engagement,

[2:05:03] Voice 22: and we are working hard to try and respond

[2:05:05] Voice 22: and provide some assistance to community

[2:05:07] Voice 22: in providing good information.

[2:05:10] Voice 22: So I'm happy to take any questions.

[2:05:15] Voice 11: Any questions for the Director Steve Wright

[2:05:17] Voice 11: and Deb Morrison?

[2:05:23] Voice 33: Thanks, Claire.

[2:05:25] Voice 33: Website.

[2:05:26] Voice 33: uh i continually hear complaints about uh being able to navigate through the new islands trust

[2:05:33] Voice 33: website i don't know where these problems originate from and that was that is the basis

[2:05:39] Voice 33: of my question is that um is are the problems due to uh through the the development of the

[2:05:49] Voice 33: hardware the development of the site is that is that a contractor issue or um is this a staff

[2:05:54] Voice 33: issue because we are continually having to throw money at it to try and rectify these things

[2:05:59] Voice 33: and my sense is that if it is related to to the initial program establishment from by a contractor

[2:06:07] Voice 33: then what responsibility they bear and how much money are we continuing to spend on rectifying

[2:06:16] Voice 33: these problems thank

[2:06:20] Voice 22: you for that question oh here comes mark he missed the question i'll just

[2:06:23] Voice 22: just paraphrase because Mark might be able to assist me in this answer but we essentially

[2:06:27] Voice 22: yes we are receiving feedback on the website certainly the numbers inquiries requests for

[2:06:31] Voice 22: assistance have gone way down in the recent months as people have become used to the new website we

[2:06:36] Voice 22: are certainly experiencing slow search results and we are working with our new host Keota to

[2:06:42] Voice 22: come up with a more efficient search method for the directory and so that is coming and I don't

[2:06:47] Voice 22: quite know the ETA for that but we're looking at how documents can be delivered out more quickly

[2:06:51] Voice 22: than they are currently being delivered there's certainly we're receiving feedback around the

[2:06:55] Voice 22: menu design and that's something you'll see in your budget request is there may be a need for

[2:06:59] Voice 22: a survey of the public to identify where exactly they're wanting to go for information and not

[2:07:03] Voice 22: finding it in terms of where we could potentially offer more intuitive navigation to some of those

[2:07:08] Voice 22: pages that are commonly looked for like the events calendar for example so certainly we have

[2:07:13] Voice 22: requested some money in the next budget to do a little bit of that discovery process again around

[2:07:17] Voice 22: the navigation and certainly looking at how we can speed up document retrieval more quickly

[2:07:23] Voice 22: we have moved away from the contractor that built the site and are now working with the host

[2:07:27] Voice 22: which is typically our partner in hosting our websites that sufficiently uh

[2:07:34] Voice 33: do you have an

[2:07:34] Voice 33: estimate of what uh what the total cost has been so far in uh in cash outlay and also time and

[2:07:40] Voice 33: from uh staff because this is from the original estimate and the original approval of a budget

[2:07:48] Voice 33: by council it seems to have ballooned quite a bit and it's concerning i

[2:07:54] Voice 38: can step in claire so um

[2:07:56] Voice 38: like our current support budget is supporting the website right now so there's no additional

[2:08:01] Voice 38: expenditures so um uh the itinerary for the for the improvements and speed fall under the existing

[2:08:11] Voice 38: budget and I anticipate that by the end of this fiscal is when I hope to release the new indexing

[2:08:18] Voice 38: which should speed up the document searching but yeah we're not we're not tapping into any

[2:08:22] Voice 38: other budgets it's our existing support contract okay

[2:08:29] Voice 11: uh Deb Morrison Alex Allen case longer

[2:08:34] Voice 11: thank

[2:08:35] Trustee Morrison: you thank you Claire I I do want to just um name a couple quick things here

[2:08:44] Trustee Morrison: um and maybe some of this will come back to a little bit um with other items other discussion

[2:08:52] Trustee Morrison: items but just a big thank you to trust area services first of all um in thinking about all

[2:08:59] Trustee Morrison: the feedback uh i think that director freighter has vastly understated the amount of work

[2:09:04] Trustee Morrison: that has been going on in terms of staff processing of feedback um and so you know trying to just

[2:09:11] Trustee Morrison: acknowledge that as a council um i also want to help ask trustees at this moment to make sure that

[2:09:17] Trustee Morrison: under the islands 2050 policy statement work that um the update here that they are um directing

[2:09:24] Trustee Morrison: feedback that comes only to them uh forward to the 2050 islands 2050 uh email address because

[2:09:32] Trustee Morrison: it's not getting logged by staff if it's not coming through that email address so we do want

[2:09:37] Trustee Morrison: to make sure we're hearing all the public and getting it in through that way equally true for

[2:09:44] Trustee Morrison: trustees we've had 11 trustees respond to the call for information from their communities from

[2:09:49] Trustee Morrison: themselves and it would be really helpful at this point if you actually funnel those new information

[2:09:55] Trustee Morrison: or thoughts through the islands 2050 emails just so we don't lose track of anything because there's

[2:10:03] Trustee Morrison: a lot of volume so thanks for all that um and then i will weigh in on other things a little bit later

[2:10:10] Trustee Morrison: thank you thank

[2:10:14] Voice 11: you very much deb um

[2:10:15] Trustee Allen: alex allen yeah i just wanted to follow up on the website as

[2:10:19] Trustee Allen: well i'm like looking for things all the time for constituents on our island and um even when i was

[2:10:26] Trustee Allen: just trying to look up a stantec report from 2007 or you know you search it and it comes up with

[2:10:32] Trustee Allen: just report report report and uh so i really hope that it can be fixed because um i know you you've

[2:10:39] Trustee Allen: already responded but i just wanted to add that two cents worth okay

[2:10:45] Voice 11: thank you uh case longer

[2:10:47] Voice 11: okay i just got a little bit

[2:10:49] Voice 34: confused mark was saying that with your microphone you'll have to

[2:10:53] Voice 34: speak the changes are being done through the current budget and yet the fourteen thousand

[2:10:57] Voice 34: dollars extra what is that for is that for the survey or not clear

[2:11:02] Voice 34: are so

[2:11:04] Voice 22: mark was referring to incremental improvements or incremental responding to

[2:11:09] Voice 22: issues is done through a maintenance contract through the information technology department

[2:11:13] Voice 22: what i would be what the budget request we have in is for a bit more of a survey with the public

[2:11:18] Voice 22: and work with the public to identify what their needs and barriers are such that we can then

[2:11:22] Voice 22: potentially make design changes to the website so more of that front-end user interface side of

[2:11:27] Voice 22: things which we did you might some of you who are around when we did the initial we did a website

[2:11:31] Voice 22: site discovery process initially before we built the first website this would be like a mini version

[2:11:35] Voice 22: of that now that we have the website going back to the public and reflecting on you know now that

[2:11:40] Voice 22: you've used it worked with it are there design changes that would accommodate their needs and

[2:11:44] Voice 22: how are they responding to the new information that we're providing okay

[2:11:49] Voice 11: thank you case to

[2:11:50] Voice 11: ellen fast

[2:11:53] Voice 26: pushing the wrong button sorry um thank you for this uh report and i note that the

[2:11:59] Voice 26: the governance um uh consultants yesterday talked about asking staff to dry the whole ocean and uh

[2:12:07] Voice 26: that that's the kind of workload i think that um you're under and uh so i appreciate all this work

[2:12:13] Voice 26: and i've got a really what i feel might be a dumb question about the website and that is when i try

[2:12:20] Voice 26: to print something off uh like an agenda off the website i can't get it to print it's just like

[2:12:27] Voice 26: one page or one line. Does anybody else have that problem? Or is that just me?

[2:12:33] Voice 26: Okay, so other people have that? Because I'll do a detailed report again about that. But it's like

[2:12:39] Voice 26: I always have to go into WebDAV to get the agenda. And I wonder whether the public could also get

[2:12:45] Voice 26: the agendas because I think that's how we keep people engaged. People want to print it or they

[2:12:51] Voice 26: want to send a link to it and I can't do it. So maybe there's some instructions for me that's

[2:12:57] Voice 26: needed i

[2:12:58] Voice 38: would say that if you identify any issue usability that you're welcome to bring it directly

[2:13:06] Voice 38: to my attention you can use the web comments i'd be willing to respond to any concerns

[2:13:12] Voice 38: i know that we have found a gremlin in the system in that we're resolving an issue with

[2:13:17] Voice 38: mobile apps accessing pdfs and that they're not they're not always accessible so we resolve it

[2:13:25] Voice 38: it's unresolved again it's a wordpress issue that we're tracking down so it's an active case that

[2:13:31] Voice 38: we have with key order so i would just restate if you have any issues with accessing accessing

[2:13:37] Voice 38: agendas please feel free to bring it to my attention okay

[2:13:41] Voice 26: thank you mark because i i didn't

[2:13:44] Voice 26: want to bring it up uh again and i don't want to put any more pressure on any staff but i think

[2:13:50] Voice 26: it's a significant enough issue so i'll follow up with you mark thank you ben

[2:13:54] Voice 11: mcconkie thanks

[2:13:56] Voice 3: you're welcome and thanks claire for the report um one of the great threats to our democracy and our

[2:14:00] Voice 3: island's governance i believe is the fact that any person can just get online right now act like an

[2:14:05] Voice 3: expert and write their opinion and then that's treated as fact and uh throughout our democracy

[2:14:10] Voice 3: we're dealing with this reality and i'm curious to know from you claire um how can trust council

[2:14:16] Voice 3: better support a more proactive social media force.

[2:14:20] Voice 3: In particular, there's other municipalities,

[2:14:22] Voice 3: there's other provincial governments

[2:14:23] Voice 3: that seem to do a very good job of communicating

[2:14:25] Voice 3: and stopping, you know,

[2:14:27] Voice 3: because what's going to happen in the next term potentially

[2:14:29] Voice 3: is all this great work is going to take place

[2:14:31] Voice 3: from all the committees,

[2:14:32] Voice 3: but it can get just cut and completely neutered

[2:14:35] Voice 3: by a couple of Facebook posts.

[2:14:37] Voice 3: So I'm curious to know what can Trust Council do

[2:14:39] Voice 3: to make social media more proactive

[2:14:41] Voice 3: so we can get ahead of information?

[2:14:43] Voice 3: information?

[2:14:46] Voice 22: Thank you for that question, because certainly that's been a high concern of mine.

[2:14:50] Voice 22: You will know that we've had difficulty with turnover in our communication specialist position.

[2:14:55] Voice 22: So one of the things I've done is advanced a budget request for a higher communications budget,

[2:15:00] Voice 22: some of which would be used to hire contractors to come in and supplement when we have staff

[2:15:04] Voice 22: vacancies or turnover. It's a very busy position as it is. So I think having some being able to

[2:15:09] Voice 22: bring in contractors kind of to surge and specialize in social media or specialize in

[2:15:13] Voice 22: media relations whatever the need is in that moment i think that certainly would be a system

[2:15:17] Voice 22: to have more resources for communications um certainly we are we've put some pieces in place

[2:15:23] Voice 22: to have more social media editorial calendars but being able to get in there in a proactive way and

[2:15:27] Voice 22: a proactively address misinformation or incorrect information online requires dedicated resources

[2:15:33] Voice 22: it's not it almost could be a full-time job with the trust i would suspect um so addition more

[2:15:38] Voice 22: More resources is what we need to be able to take that on.

[2:15:44] Voice 11: Thank you for that answer.

[2:15:47] Voice 11: David Kutchley.

[2:15:49] Voice 9: Thank you.

[2:15:51] Voice 9: This is in relation to the consultant report.

[2:15:54] Voice 9: And I did touch on the topic in my questions to them yesterday relating to the perception of the trust.

[2:16:03] Voice 9: And the consultants are emphasizing that this is a special purpose agency, as opposed to being a pure form of local government.

[2:16:13] Voice 9: And I'm wondering if in communications, you're considering amending your sort of standard wording or in terms of the description of the trust.

[2:16:26] Voice 9: And I'm thinking in particular of sort of perhaps reducing public expectations and how we respond to engagement, to surveys and so forth.

[2:16:40] Voice 9: It seems to me that some of the response that we've got recently in quite an organized way in which people are complaining about a democratic deficit seem to have a misunderstanding about the form of engagement and what we are doing by putting out surveys.

[2:17:01] Voice 9: That we're not creating a referendum for the public to vote on, but we're eliciting information.

[2:17:08] Voice 9: And there was quite a bit of criticism about the format of survey, for example, and that it had leading questions or was framed in such a way to provoke a response that the authors of the survey wanted.

[2:17:24] Voice 9: That seemed to be the allegation.

[2:17:25] Voice 9: So I'm wondering if you have comment on that generally and sort of whether there is a plan to, in communications, to emphasize more the agency and the trust aspect of who we are and what we do. Thank you.

[2:17:41] Voice 9: Yes,

[2:17:44] Voice 22: thank you for those questions. With regard to the terminology of agency, I think we would look to council and the executive committee that has responsibility for communications to advise staff on what is your preference for how you describe the agency that you govern.

[2:17:58] Voice 22: we have sort of at early request of council this term transitioned away from calling the

[2:18:03] Voice 22: Alice Trust a local government and we've moved to language of a special purpose government

[2:18:07] Voice 22: certainly not a lot more effort to move it to a special purpose agency if that's the language

[2:18:11] Voice 22: you would like to ask us to use in your publications and website and so on so I think

[2:18:16] Voice 22: we would look to you to how you would like to be defined and staff would certainly support that

[2:18:20] Voice 22: direction with regard to the question around speaking with the public around public engagement

[2:18:26] Voice 22: engagement we are ticking away in the background again hopefully with more resources next year we'd

[2:18:32] Voice 22: be able to work on a public engagement strategy for the trust that would include messaging for

[2:18:36] Voice 22: the public around why we engage and how council and local trust committees and other bodies use

[2:18:41] Voice 22: the results of public engagement and that typically in your decision making it is one of

[2:18:45] Voice 22: numerous sources of information that you use to inform your decisions you'll see and perhaps

[2:18:50] Voice 22: christy will speak to this when she introduces the islands 2050 engagement we're certainly

[2:18:55] Voice 22: certainly producing graphics and messaging in that regard, that public engagement is one of

[2:18:59] Voice 22: a number of streams of input that you as decision makers receive, certainly a very important one,

[2:19:03] Voice 22: but not the only one. So we would be in future public engagement opportunities, making sure to

[2:19:10] Voice 22: relay that to the public and explaining how and why we're seeking that input. So that is our

[2:19:17] Voice 22: intention. And perhaps with regard to this ISL survey design, I will leave that to ISL to respond

[2:19:21] Voice 22: when christie comes to the mic thank

[2:19:26] Voice 11: you and there continues to be more interest here michael

[2:19:30] Voice 11: kale

[2:19:30] Voice 28: and then back to steve wright somebody's got their uh

[2:19:39] Voice 11: claire your mic is on there if i

[2:19:41] Voice 7: made just a a request um whether we use the word agency or anything else could we please run our

[2:19:49] Voice 7: language through a very simple test with a group of people who have no idea what agency means

[2:19:55] Voice 7: It's so easy for us to go into our own particular jargon because we're really familiar with it.

[2:20:02] Voice 7: Even the word object, object of the trust, it's the purpose or the mandate of the trust.

[2:20:09] Voice 7: Anything you could do, the agency could do to use a form of language in general circulation and not specific to a legal or other contextual background.

[2:20:23] Voice 7: ground so appreciate it because this is where this is where misinformation creeps in and anything you

[2:20:30] Voice 7: can do and the agency can do to support that I for one would be very grateful thank you thank you for

[2:20:38] Voice 22: that feedback certainly we are striving to move towards plain language which is proving a challenge

[2:20:43] Voice 22: with policy statement I will say particularly as the timeline is working under but certainly that

[2:20:48] Voice 22: has been a goal for the last year and hopefully is reflected in some of the new publications that

[2:20:52] Voice 22: that you're seeing um yes thank you for that feedback and we're going to strive to do better

[2:20:56] Voice 22: okay

[2:20:59] Voice 11: thank you um

[2:21:01] Voice 33: steve right yeah i'm sorry to carry on like this but i i'm not sure whether

[2:21:07] Voice 33: it's up to council to to define what this organization is i think that definition comes

[2:21:11] Voice 33: directly from our our legislation and that any um any definition that we have given it such as

[2:21:18] Voice 33: a local government the way we have promoted has unfortunately raised the expectations of our

[2:21:23] Voice 33: public. And that has also increased our expectations of ourselves. And we have stretched

[2:21:30] Voice 33: into areas beyond our jurisdiction. We have increased our budget enormously in order to

[2:21:34] Voice 33: meet those expectations. So I think we have to be very clear. And I think MF described that

[2:21:41] Voice 33: as best as anybody could. We are a public trust. And when it does come to public engagement, which

[2:21:48] Voice 33: which I think the public needs to understand is that there is no legislation

[2:21:55] Voice 33: that compels us to engage the public and any public engagement that the

[2:22:00] Voice 33: Islands Trust takes on does so out of its own good heart,

[2:22:04] Voice 33: because we believe that's the right thing to do.

[2:22:07] Voice 33: So I think that if we are going to get involved in,

[2:22:11] Voice 33: in public engagement, I think what the,

[2:22:14] Voice 33: I'm not sure who the person was

[2:22:16] Voice 33: that wrote the letter from

[2:22:18] Voice 33: Salt Spring, but she said the word

[2:22:20] Voice 33: consultation and the word engagement has two

[2:22:22] Voice 33: different meanings, and I think the word

[2:22:23] Voice 33: engagement is a more appropriate term.

[2:22:26] Voice 33: So I'd just like to throw that

[2:22:28] Voice 33: on the table for everybody again. Thanks.

[2:22:32] Voice 11: Thank you, Steve.

[2:22:36] Voice 11: Laura Beshaken.

[2:22:38] Voice 19: Just

[2:22:39] Voice 19: wanted to contribute to this

[2:22:41] Voice 19: conversation, which I think is a really

[2:22:43] Voice 19: important topic.

[2:22:45] Voice 19: And I

[2:22:46] Voice 19: I would hope, and I just want to flag this, I think we're assuming some kind of committee will be struck around governance and that could be part of its work is to make recommendations about how we describe ourselves, looking at the acts, looking at the governance review, maybe even some legal review, but also maybe some linguistic review.

[2:23:11] Voice 19: you and I I just will add because I am a professional writer and editor and I've actually

[2:23:16] Voice 19: had training in plain language and it is the it is what we should be striving for and I just want

[2:23:21] Voice 19: to on behalf of staff say it isn't just something you go and do like you

[2:23:26] Voice 23: they're plain language

[2:23:28] Voice 19: professionals they study for years to do it properly you really need to bring someone in

[2:23:34] Voice 19: and do a a bit of a a deeper dive into it but I mean there's still many ways to strive for it and

[2:23:39] Voice 19: and let's get there, but it's a kind of big piece of work to get there, and I think I see our

[2:23:49] Voice 19: communication stuff improving a lot in that regard.

[2:23:54] Voice 11: My list continues to grow, and I'm certainly

[2:23:58] Voice 11: very much interested in the overall conversation, but I think we're drifting a little bit away from

[2:24:02] Voice 11: the director's report into some other topical area, which is great, but we do have a guest

[2:24:09] Voice 11: here that admittedly were ahead of schedule and uh do want to provide that opportunity i just want

[2:24:15] Voice 11: to also give you a little heads up that i want five minutes before we go for lunch to um have

[2:24:20] Voice 11: something else to provide you and um and i'm gonna now go to uh dan rogers and alex allen

[2:24:29] Voice 11: on no

[2:24:29] Trustee Rogers: i'll i'll pass oh

[2:24:32] Voice 11: very kind thank you um but certainly we want to uh have this conversation

[2:24:40] Voice 11: somewhere along the road so then is there any other questions uh with regard to the director's

[2:24:46] Voice 11: report okay thank you so then uh uh director frader um do you want to introduce our uh

[2:24:54] Voice 11: consultant here today and begin that process.

[2:25:00] Voice 22: Yes, thank you, Chair. I'm very pleased to

[2:25:02] Voice 22: introduce Christine Neal. She's a Senior Community Engagement Specialist with ISL Engineering

[2:25:08] Voice 22: and is a Senior Public Participation Professional with more than 15 years of experience

[2:25:13] Voice 22: in strategic communications and engagement, as well as issues management. She has experience

[2:25:19] Voice 22: both within and with local governments, so I'm very pleased to welcome her here today to speak

[2:25:25] Voice 22: to you about the planned public engagement for islands 2050 for the policy statement amendment

[2:25:30] Voice 22: project all right

[2:25:32] Voice 22: thank you

[2:25:33] Voice 11: very much claire and um just say that we've got a half an hour

[2:25:38] Voice 11: allocated here for your session which would be terrific because i do want to reserve five

[2:25:42] Voice 11: minutes before we go for the dinner break or lunch break um so christy thank you very much for you

[2:25:50] Voice 11: and your company and team assisting us in this process i'm very grateful and i'll turn it over

[2:25:55] Voice 11: to you uh we need the red light on if you push the button chair lukham somebody's got a mic on

[2:26:08] Voice 11: i'm sorry i can't hear you oh okay thank you so your mask is optional if you're comfortable

[2:26:16] Voice 11: in order to help you uh be heard um but that's your choice just speak clearly one way or the

[2:26:21] Voice 11: other over to you there you go you're on am

[2:26:27] Voice 27: i alive okay please forgive me this is my first

[2:26:29] Voice 27: time here so thank you very much everybody for having me um i'm not sure who i should look at

[2:26:34] Voice 27: for advancing the slide if uh need be okay um so uh thanks very much for having me we just wanted

[2:26:42] Voice 27: to give you a bit of an update on where we're at with the phase three public engagement for the

[2:26:48] Voice 27: island's 2050 policy statement amendment project um so if we want to just dive in i'll just try to

[2:26:55] Voice 27: get through this update fairly quickly so that we can get to questions. Next slide please.

[2:27:05] Voice 27: As always we'd like to acknowledge that we are in the territories and areas of First Nations

[2:27:14] Voice 27: peoples and that we are honoured to be here and grateful to be here. Next slide please.

[2:27:24] Voice 27: these. So today, I sort of, we're going to try to sort of cover where we've been, where we're at now

[2:27:31] Voice 27: and what's coming up. And that's just sort of, I thought that would be a good way to sort of give

[2:27:36] Voice 27: an update sort of of what's, where we're at. So if we want to go to the next slide, I'll just talk

[2:27:44] Voice 27: a little bit about where we've been. This is, we presented on the engagement plan to executive

[2:27:49] Voice 27: committee in January. So we'll just high level review some of that and talk about the updated

[2:27:54] Voice 27: timeline a bit before we get into where we're at right now and what's coming up next next slide

[2:27:59] Voice 27: please okay

[2:28:00] Voice 27: so this is um a very high level nutshell of what the engagement plan is um

[2:28:08] Voice 27: we it's uh it's important to understand that it's a suite of tools that are all designed to give

[2:28:15] Voice 27: trust council information to be able to make decisions about what updates to the policy

[2:28:20] Voice 27: statement ultimately will be. So there are a number of types of tactics, engagement tactics,

[2:28:26] Voice 27: engagement techniques that we're using. These include in-person events, which are going to

[2:28:32] Voice 27: get started rolling next week. We have an online survey. We have had an online information session.

[2:28:40] Voice 27: We will be having a virtual community workshop on the 22nd and 29th of March that was moved from

[2:28:48] Voice 27: the 15th and 22nd to the 22nd and 29th and all of those various uh types of tactics are good we'll

[2:28:58] Voice 27: see on the next slide are good and bad at different things but all of them are designed to provide

[2:29:05] Voice 27: a consolidated input consolidated picture of community perspectives on the new draft policy

[2:29:12] Voice 27: statement for council when you start your discussions and debates on how it's going to

[2:29:18] Voice 27: change. So if we could take a look at the next slide. So this is a snapshot of different types

[2:29:25] Voice 27: of characteristics of techniques. So some tactics are very good at conversations. So conversation

[2:29:33] Voice 27: not just with the project team, but also conversation between participants. Those tend to

[2:29:38] Voice 27: be workshop type events virtual workshop type events and also in-person events where you can

[2:29:44] Voice 27: have that interaction together participant to participant and also participant to project team

[2:29:50] Voice 27: and those get started fairly shortly some of them are good for getting very direct targeted feedback

[2:30:00] Voice 27: like the survey is one of those things and then the community discussion guide is a way to offer

[2:30:05] Voice 27: that opportunity for folks who maybe are not that comfortable or don't have that easy access to

[2:30:10] Voice 27: a digital way of completing the survey and did I miss anything and then the focus groups and the

[2:30:17] Voice 27: focus groups are a way for us to reach out to get a real perspective from a sectoral lens if you will

[2:30:26] Voice 27: sort of community sector though not necessarily economic just economic sector but they're a way

[2:30:31] Voice 27: for us to really focus in from a certain perspective and see what um sort of perceived

[2:30:40] Voice 27: and or potential impacts about changes the policy statement would have from different

[2:30:46] Voice 27: uh community lenses so if we'd like to move on that's sort of a gist of the the program as a

[2:30:54] Voice 27: whole uh the timeline we updated just a little bit part of that was to um be able to better

[2:31:01] Voice 27: offer in-person uh opportunities because uh covid as even from when uh island stress staff were

[2:31:11] Voice 27: calling venues at the beginning of february to when we were calling at the end of february

[2:31:15] Voice 27: just rules and what was available was changing dramatically so it was a little easier to move

[2:31:21] Voice 27: that uh out of the omicron wave that we just were through so um in 2019 i understand that you guys

[2:31:30] Voice 27: were sort of gathering information you were asking the public about values and about concerns about

[2:31:35] Voice 27: climate change and you use that staff use that information to build a policy direction report

[2:31:42] Voice 27: which you went out in 2020 and asked about and feedback from that as well as feedback from

[2:31:50] Voice 27: First Nations engagement as well as feedback from some trustee work groups I understand

[2:31:55] Voice 27: were used to develop a draft policy statement and that is where we're at right now and so that

[2:32:02] Voice 27: engagement on that is happening up until April and post engagement I might need to ask Director

[2:32:09] Voice 27: or freighter to speak to because that's where we offer a report on the public engagement and then

[2:32:17] Voice 27: you guys will need to go through your process after at that point so if we want to move on

[2:32:22] Voice 27: to sort of that's high level what the engagement plan is and what the timeline is and then we'll

[2:32:27] Voice 27: talk a little bit now about sort of where we're at what's happening as we speak so if we go to

[2:32:34] Voice 27: the next slide so our schedule i mentioned updated a little bit part of that was

[2:32:40] Voice 27: just um a request at january 12th just to extend a little bit to give us a little more likely

[2:32:47] Voice 27: opportunity to be in person just by being a little further out from the omicron wave so that's what

[2:32:52] Voice 27: you're seeing reflected here um and um and that's really all i wanted to say is that we're going a

[2:33:00] Voice 27: little further into April now than we had originally. If you saw this circulation in

[2:33:04] Voice 27: January, we're going a little further into April, and that's why. So if we want to jump to the next

[2:33:09] Voice 27: slide. So virtual engagement. So the elements of this program that are virtual engagement

[2:33:16] Voice 27: include the focus groups will be by virtual meeting, the virtual community-wide sessions.

[2:33:23] Voice 27: We had a question and answer session, and we will be having community workshops. It's a two-parter.

[2:33:28] Voice 27: so ideally people are able to go to both um but we are absolutely going to accommodate if people

[2:33:35] Voice 27: can only go to one date or the other um and then there's the online survey that is open

[2:33:41] Voice 27: for uh right from february 25th right till the end of uh our in-person sessions which is uh april

[2:33:49] Voice 27: 17th so right at easter um i wasn't able to check it this morning but as of yesterday morning you

[2:33:57] Voice 27: were sitting at about 375 responses in a week and a half so it's being robustly responded to

[2:34:03] Voice 27: the survey. If we want to jump to the next slide, this super tiny print will also be available to

[2:34:11] Voice 27: you as a flyer but this we wanted you to see some of when the in-person events will be happening. So

[2:34:19] Voice 27: I appreciate that this slide is difficult to read but we wanted you to be able to to know that we

[2:34:25] Voice 27: We have everything confirmed.

[2:34:28] Voice 27: We were able to get bookings everywhere.

[2:34:29] Voice 27: We're a bit terribly excited about that.

[2:34:31] Voice 27: It was a little harder than it might have been

[2:34:34] Voice 27: in a different time and place, not in a pandemic.

[2:34:38] Voice 27: And so we start March 18th, I think, is our first event.

[2:34:45] Voice 27: And I can't remember if the first one,

[2:34:46] Voice 27: very first one is either Denman or Hornby.

[2:34:49] Voice 27: And then we go right through until the 13th,

[2:34:53] Voice 27: i think is is our last in-person event and that's just before easter so we'll we'll wrap up in-person

[2:35:01] Voice 27: events just before easter and then people will have a few days after the last event to still

[2:35:05] Voice 27: respond by the survey or get their community discussion guides in and if we want to go to

[2:35:10] Voice 27: the next slide uh so what uh is coming up next so that's what we've been doing we've been launching

[2:35:18] Voice 27: some of the virtual stuff we have been madly swimming like ducks under the water to get the

[2:35:25] Voice 27: in-person events confirmed and booked and that's what and building content a lot of content to make

[2:35:32] Voice 27: sure that we can share information about the policy statement and so if we go to the next

[2:35:38] Voice 27: slide I'll talk about what is imminent so as I mentioned we're finalizing bookings which I think

[2:35:45] Voice 27: think when I wrote this a little two days ago we were still finalizing we are finalized now so

[2:35:51] Voice 27: that's an exciting development um we'll be hosting pop-up style events um event booths and then we

[2:36:00] Voice 27: will also be having drop-in style events and at both of those type of events we'll have information

[2:36:05] Voice 27: for people to view and we'll also have project team members available to answer questions walk

[2:36:11] Voice 27: walk people through content, as well as interactive activities for people to give us feedback.

[2:36:17] Voice 27: So that's what those events in person, regardless of how they are.

[2:36:21] Voice 27: So the event booths are just a little smaller.

[2:36:24] Voice 27: They're just a way for us to be somewhere where people already are.

[2:36:27] Voice 27: So it's a little more convenient for them if they're there too.

[2:36:32] Voice 27: And we are also, and then the drop-in style events are hosted events that are dedicated to this project that people can come out to if that's easier for them to be at.

[2:36:46] Voice 27: So that's what those are.

[2:36:47] Voice 27: The community discussion guide is in production.

[2:36:53] Voice 27: one of the things that was also doesn't seem like it would be but was affected by COVID is just to

[2:36:59] Voice 27: have a pickup and drop-off spot was also that requires people to be in person and more traffic

[2:37:05] Voice 27: than a place might be used to so we're just finalizing where those pickup and drop-off

[2:37:10] Voice 27: spots can be and what the logistics will be that are in a COVID safe way so that's what we're just

[2:37:16] Voice 27: finalizing right now and our next slide um this is a piece that graphic is a piece that um director

[2:37:26] Voice 27: freighter was talking about just to help communicate that you guys have the unenviable

[2:37:32] Voice 27: position of having to balance a lot of things when you're making um updates to the policy statement

[2:37:39] Voice 27: and one of them a very important one but one of them is a public engagement and um so how that

[2:37:48] Voice 27: will come to you as an input ultimately is that we will take all of these various ways that we've

[2:37:54] Voice 27: collected input and we will distill that into an engagement summary report and you'll receive that

[2:38:01] Voice 27: you should receive that in may i can't remember the exact date off the top of my head i apologize

[2:38:05] Voice 27: but you should be receiving that in May. And as we go, I know we've already been receiving

[2:38:13] Voice 27: feedback, but we'll be receiving feedback about all of the ways that we reach out and share

[2:38:20] Voice 27: information and gather input. And that will also be included in the report. Summarized,

[2:38:26] Voice 27: that will also be included in the report. And our next slide is really just a high level.

[2:38:33] Voice 27: we have gone through strategy development before isl was involved we've done engagement planning

[2:38:40] Voice 27: we're doing we're just wrapping up the last of the um uh detailed planning which is finalizing

[2:38:48] Voice 27: pickup and drop-off locations we are starting with the conducting activities now and um we'll

[2:38:55] Voice 27: be reporting back in may so that's what you can expect coming up and i think that's all i have

[2:39:01] Voice 27: for you guys today next slide yep that's all i had in terms of just sharing information so i thought

[2:39:08] Voice 27: if that's good we can open up to questions okay

[2:39:13] Voice 11: thank you kirsty um any questions for kirsty here

[2:39:19] Voice 11: uh laura beshaken and

[2:39:22] Voice 19: online many comments and questions today um so thank you very much this

[2:39:27] Voice 19: is great i have a few uh fairly specific questions um for um the pop-ups is it appropriate for a

[2:39:36] Voice 19: trustee to come and sit and just listen oh yes i think that would be lovely thank you and these

[2:39:48] Voice 19: are quick questions um the um the online workshop is that two separate workshops or is there a

[2:39:55] Voice 19: kind of expectation that they go together that you sign up for both that's one question and the

[2:40:00] Voice 19: The second question is, are trustees welcome to attend those?

[2:40:04] Voice 19: Again, I'm assuming the trustees would be quiet.

[2:40:10] Voice 27: Ideally, we'd like people to be able to come to both.

[2:40:13] Voice 27: So part two would be a continuation of part one.

[2:40:16] Voice 27: So part one, we'll have some discussion and dialogue.

[2:40:19] Voice 27: Part two, we'd like to reflect that back and have some dialogue about sort of the summary of it.

[2:40:26] Voice 27: so ideally but we we don't want to say that if you can't come to part one then you can't come

[2:40:33] Voice 27: to part two so just as long as people understand that part two isn't a repeat it's a it's a

[2:40:39] Voice 27: continuation then i think um that would be fine if that's how people are best able to participate

[2:40:45] Voice 27: in that i think it would be great if trustees were able to be there i do um i do uh want to

[2:40:53] Voice 27: make sure though that um you guys have big voices in your communities and i do want to make sure

[2:41:00] Voice 27: that if um you're there that it doesn't intimidate some of your community members from speaking so

[2:41:05] Voice 27: that would be

[2:41:05] Voice 27: the only caution i would offer um but i think it would be great if trustees were

[2:41:09] Voice 27: able to be there peter

[2:41:14] Trustee Johnston: johnson online there um i attended the q a session and i found it to be

[2:41:21] Trustee Johnston: be quite cold. In fact, I wouldn't describe it as engagement at all because the questions were

[2:41:29] Trustee Johnston: typed on the screen. I don't know if they were verbatim what people had asked ahead of time,

[2:41:34] Trustee Johnston: but there was no way for anybody's voice to say, that's not exactly what I meant. And so it was

[2:41:42] Trustee Johnston: very one-way communication. And I wonder, the in-person events won't be like that, but I wonder

[2:41:48] Trustee Johnston: if there's a way to make it a little warmer and a little more engaging uh virtually yep

[2:42:01] Voice 27: so um i

[2:42:03] Voice 27: think that's fair uh the the workshop is meant to be more dialogue based so that is um we're

[2:42:10] Voice 27: intending for that to be a place where people can dialogue back and forth um with the project team

[2:42:16] Voice 27: and with each other through some structured questions that we're asking about um the draft

[2:42:22] Voice 27: policy statement. The Q&A session was formatted the way it was formatted because we really

[2:42:28] Voice 27: felt that we needed to get some information out. It really was more focused on information sharing

[2:42:33] Voice 27: than on information in. And the questions were from the public. They were from what was submitted in

[2:42:42] Voice 27: and they were consolidated. So where we had multiple people ask pretty closely related

[2:42:49] Voice 27: related questions to each other we did we did consolidate that in format that into what you

[2:42:54] Voice 27: saw on screen so it wasn't necessarily any one person's question that showed up on screen but

[2:42:59] Voice 27: it was definitely submitted by the public um and yes i think the in-person will have more interact

[2:43:05] Voice 27: and more interaction just by the nature of the tactic and so will the community workshop so that

[2:43:11] Voice 27: one is virtual the workshop is virtual and that will be more dialogue based as will the in-person

[2:43:17] Voice 27: thank you thank

[2:43:20] Voice 32: you for that um paul brent yeah why was there a decision made on the survey to

[2:43:29] Voice 32: limit comments to just 300 characters which i've heard quite a bit about that from across

[2:43:34] Voice 32: the islands yes

[2:43:41] Voice 28: i think that um i

[2:43:46] Voice 27: think that having character limits um can be seen as

[2:43:51] Voice 27: is particularly in a highly sensitive public discourse environment they can be seen as

[2:43:59] Voice 27: limiting but but what they are meant to do and they are doing what is happening is that

[2:44:05] Voice 27: people are providing very focused feedback through them and so what you end up with as trust council

[2:44:14] Voice 27: is comments that are very focused on the questions you're getting comments that are

[2:44:22] Voice 27: actionable because sometimes when you don't focus your answers, you guys get an answer that is this

[2:44:29] Voice 27: broad, but there's only this much that you can address through the project or the program. And

[2:44:35] Voice 27: so you inadvertently are not responding to all of what they're saying because you can't within

[2:44:41] Voice 27: the parameters of the project. And I would tell you that I did take some, a peek at some of the

[2:44:48] Voice 27: the preliminary responses. And I appreciate the feedback that it's hard to comment within those

[2:44:58] Voice 27: character limits. But I would tell you that you guys are getting very quality focused feedback so

[2:45:02] Voice 27: far. I know we're only a week and a half in, but there's quite, there's a few hundred responses in

[2:45:07] Voice 27: there so far. And that is what you're getting. So it was a decision to be able to help people

[2:45:12] Voice 27: focus in really on the thing that they wanted to say. And that is what you're going to see when

[2:45:17] Voice 27: you see the results of the survey i

[2:45:19] Voice 32: just want to make one comment is we're dealing with very very

[2:45:22] Voice 32: complex subjects i think we've all identified that and so that 300 character limit is i think

[2:45:29] Voice 32: maybe in the future sessions you should at least identify this is your time now to expand upon your

[2:45:34] Voice 32: 300 character limit because um yeah thank you alex allen next

[2:45:43] Voice 10: yeah

[2:45:45] Trustee Allen: hi thanks um yeah in terms of all

[2:45:48] Trustee Allen: the comments i i didn't have enough time and i was trying to put you know take off okay that's

[2:45:53] Trustee Allen: how many times um climate was mentioned and ecosystem was mentioned and preserving and

[2:45:58] Trustee Allen: protecting and the mandate and we've gone derailed and um duplication and so i didn't have time to

[2:46:04] Trustee Allen: you know as long as i was going to put them in different categories and see in actual fact how

[2:46:08] Trustee Allen: many people responded that you know said preserve and protect versus somebody else on the other side

[2:46:13] Trustee Allen: and it would have been nice to actually have that more into categorized into actual

[2:46:18] Trustee Allen: well you know this is how many people talked about preserving protecting versus other

[2:46:23] Trustee Allen: and yeah and i just didn't have time to if i had another week i would have done it

[2:46:46] Voice 28: sorry i'm not clear

[2:46:48] Voice 27: on what the question there was okay

[2:46:52] Trustee Allen: well you you know all these comments

[2:46:54] Trustee Allen: and they say all these different things but there's you know there's a theme with different

[2:46:58] Trustee Allen: comments some are about preserving protecting and some are not about preserving protecting and

[2:47:02] Trustee Allen: some are about housing and some are about so when i was reading it i was trying to put them under

[2:47:07] Trustee Allen: categories so i could get a general feel of how many people are feeling about preserving protecting

[2:47:11] Trustee Allen: versus not you know and it would be nice to have it more categorized under those actual themes that

[2:47:18] Trustee Allen: keep appearing in the answers um and that's as i said i would have done if i had more time because

[2:47:24] Trustee Allen: i was just curious to see you know how it all played out it would have been interesting i don't

[2:47:27] Trustee Allen: know whether a graph or some sort of thing or just putting it under different categories and

[2:47:32] Trustee Allen: in terms of themes would have been helpful that's all that's

[2:47:43] Voice 27: okay feedback well received i just

[2:47:44] Voice 27: wasn't sure if there was a direct question in there or not i i'm so we did um isl did look at

[2:47:52] Voice 27: how we could um put the questions together but we did rely on island stress expertise for the

[2:48:01] Voice 27: content of the questions and so the the the statements that we're asking people to agree

[2:48:06] Voice 27: or disagree with those reflect what's in the currently in the draft policy statement so that's

[2:48:12] Voice 27: that's where that uh wording came from it they are um i would not accuse them of being plain

[2:48:19] Voice 27: language but they are definitely uh simplified from the fairly extensive policy statement and

[2:48:27] Voice 27: they do follow that structure a little more than um than having pulled things out a little bit

[2:48:35] Voice 27: differently like you're talking about but i i think we can take that feedback back i just um

[2:48:39] Voice 27: definitely we relied on what is the content that you want to ask about what do you uh want to be

[2:48:46] Voice 27: able to show trust counsel that you heard and some of that was about really sharing um the

[2:48:54] Voice 27: updates that are in the policy statement so they do follow along that format thank

[2:49:01] Voice 11: you case longer

[2:49:02] Voice 34: Thank you. I just had a question about your comment about trustees attending and your comment about the fact that we have a big voice in the community and would intimidate people.

[2:49:15] Voice 34: I'm not sure that's true. I don't. But to beg the question, what is our role there?

[2:49:21] Voice 34: Are you wanting us just to observe? Are you wanting us to respond to questions? That's where I'm unclear on.

[2:49:29] Voice 34: I

[2:49:35] Voice 27: think, ideally, at least at the workshop, it would be more, I would envision, more of an observational role.

[2:49:46] Voice 27: My guess is you'll get questions, and certainly we wouldn't want to stop you from answering them, but I think that might be better at the in-person events, at the virtual event.

[2:50:00] Voice 27: And we'll want to make sure that we're getting through the discussion.

[2:50:04] Voice 27: And so I think that rather than addressing each question Q&A style at the workshop,

[2:50:12] Voice 27: I think that that's better at the in-person sessions.

[2:50:15] Voice 27: Does that help?

[2:50:20] Voice 34: Sort of.

[2:50:23] Voice 34: The other aspect, of course, is the information that's being provided

[2:50:27] Voice 34: and the responses that you'll be providing to questions.

[2:50:30] Voice 34: questions if I hear a response that I don't agree with what do I do at

[2:50:40] Voice 27: the virtual event

[2:50:43] Voice 34: whatever wherever I'm involved in the process at

[2:50:48] Voice 27: the virtual event I think

[2:50:52] Voice 27: it would be great if you could flag one of the facilitators you know through the chat

[2:50:57] Voice 27: and we'll talk about that that way at the in-person events I think it's a little easier

[2:51:04] Voice 27: it's a little less um formal it's a little easier to have multiple conversations at once

[2:51:10] Voice 27: than it is in a virtual format and so at the in-person events i think you would just say

[2:51:15] Voice 27: i'd like to step in on that

[2:51:22] Voice 28: michael kale because

[2:51:25] Voice 7: thank you i just wonder if i could head off what

[2:51:27] Voice 7: i can see a couple of issues at the past to pre pre-warn you i i when i look at the i'm just

[2:51:33] Voice 7: looking at page 357 but could be one of the other ones it says phase three public engagement plan

[2:51:39] Voice 7: policy statement update is that how it's going to be presented in terms of people this is this

[2:51:46] Voice 7: is what it's about is this is this the heading we are generically going to be using we're talking

[2:51:52] Voice 7: about phase three public engagement plan policy statement update is that correct that's how it's

[2:51:59] Voice 7: being referred to generically generally my

[2:52:07] Voice 27: understanding is that the title of the project

[2:52:09] Voice 27: is policy statement amendment project but we thought that referring it to that that was maybe

[2:52:19] Voice 27: a little not plain language so we thought that talking about updates was a little bit easier

[2:52:24] Voice 27: to understand uh and in the vein of the project than calling it an amendment project so we do

[2:52:29] Voice 27: that where we're titling something because that's a formal title but when we're talking about it

[2:52:37] Voice 27: um in the materials we're trying to say updates uh just think it's a little more plain language

[2:52:43] Voice 7: okay because if you're going to use the term phase three which you might well drop

[2:52:47] Voice 7: a lot of people might ask well what happened to phase one and two because they're just not familiar

[2:52:52] Voice 7: so if you if you're using the term phase three you might just want to cut that out because

[2:52:57] Voice 7: someone's going to say okay well where did the other two phases go as a council we received

[2:53:02] Voice 7: received the draft policy statement and we

[2:53:05] Voice 7: were asked to give our review and as a council we gave

[2:53:09] Voice 7: our detailed review we were engaged if you like in in this process now the policy statement

[2:53:19] Voice 7: and and here is where i've confused because i've been working on the policy statement and i know

[2:53:24] Voice 7: our latest draft because you'll get specific questions based upon the latest draft or what

[2:53:31] Voice 7: people perceived as the latest draft are you prepared to answer those if you get a question

[2:53:37] Voice 7: on ducks if you get a question on desalination and all those things that were specific because

[2:53:43] Voice 7: it's been fairly widely broadcast you know it was part of the system that we would review it

[2:53:50] Voice 7: and then give then give uh fault street a a our response which we did so it looks public

[2:53:58] Voice 7: very public. There is, in some communities, a pretty good understanding of what we thought

[2:54:05] Voice 7: was the policy statement, the new one. The prime reason here, is it to get general, generic

[2:54:16] Voice 7: input back on policy statements, or is it to get information back specifically on the last draft

[2:54:26] Voice 7: that has been public because that's important

[2:54:30] Voice 7: because I'm not familiar where we stand actually

[2:54:34] Voice 7: on the final draft.

[2:54:36] Voice 7: I haven't gone through it line by line lately

[2:54:40] Voice 7: and I've been on the Trust Programmes Committee

[2:54:43] Voice 7: and I can't remember when we actually went

[2:54:45] Voice 7: through the last revisions.

[2:54:47] Voice 7: So I'm not even sure whether I have the latest draft.

[2:54:51] Voice 7: Maybe I do, maybe I don't.

[2:54:52] Voice 7: So I am just hoping we can clear those up because you're going to be in front of council on Tuesday.

[2:55:01] Voice 7: And those are, I think, the reasonable questions that are going to be asked of you.

[2:55:06] Voice 7: You'll also be asked, what is the cost of external services in the promotion of this exercise?

[2:55:15] Voice 7: So I'm just setting you up. So at least you are aware of things that I think you're going to face.

[2:55:22] Voice 11: so i think claire has she'd like to respond to that sorry

[2:55:34] Trustee Morrison: uh so i'm okay to go ahead chair

[2:55:41] Voice 11: yeah i'm just directing the answer to that to claire freighter director of trust area services

[2:55:46] Voice 11: and certainly if you want to chime in on that you certainly can but let's uh let claire take

[2:55:51] Voice 11: the lead if that's all right uh

[2:55:55] Voice 22: certainly we trust council on july 8th of last year

[2:55:58] Voice 22: endorsed a document for public engagement and that is the document that we are engaging on

[2:56:03] Voice 22: so it is those draft amendments that are in that document that went to trust council

[2:56:08] Voice 22: for first reading and didn't proceed trust council referred that document out to the public

[2:56:12] Voice 22: so those are the changes that we are engaging on to seek public feedback specifically on what's in

[2:56:17] Voice 22: that document what what needs to stay what needs to go what needs to change so we can bring that

[2:56:23] Voice 22: back to you along with the other sources of input that you're getting so when you next look at the

[2:56:27] Voice 22: document you can decide how you'd like to change it so that that is the way we're proceeding right

[2:56:32] Voice 22: now um if you go on the island's 2050 web page the original policy statement is posted along

[2:56:38] Voice 22: with a color-coded version of the changes that hopefully makes it easy to sort of identify the

[2:56:42] Voice 22: key themes and and and pick out the new language that has been proposed for change so i hope that

[2:56:49] Voice 22: answers your question i

[2:56:51] Voice 7: think that's that's that is definitely very helpful because now we know

[2:56:56] Voice 7: exactly this is a document and this this this engagement actually relates to that now what

[2:57:05] Voice 7: about people who are simply not familiar with this detailed now multi-colored document I

[2:57:16] Voice 27: think that

[2:57:17] Voice 27: is where we've been preparing materials and and as much as possible simplifying so in the survey

[2:57:27] Voice 27: those those comments that people are asking about those come from the draft new policy statement

[2:57:33] Voice 27: they have been simplified a little bit it's a lot to it's a lot as it stands it's a lot to have asked

[2:57:39] Voice 27: people about every uh edit that's in the drafting policy statement so we have tried to simplify as

[2:57:45] Voice 27: much as possible but they reflect the the changes that are in the the draft policy drafting policy

[2:57:54] Voice 27: policy statement um and and and that's to allow people to speak to as directly as possible um

[2:58:01] Voice 27: the materials that we're building that are for information sharing are meant to inform as well

[2:58:09] Voice 27: as gather feedback on what are the key what are the highlights of the changes that are in the

[2:58:14] Voice 27: drafting policy statement to make it a little more accessible for people who are just coming

[2:58:18] Voice 27: to this for the first time okay

[2:58:22] Voice 11: thank you i do want to give um chair of trust programs committee

[2:58:25] Voice 11: Deb Morrison opportunity to respond to at least the former question and for some reason we lost

[2:58:32] Voice 11: our video here Deb but oh here we are we're back go ahead Deb Morrison.

[2:58:37] Trustee Morrison: That's great thank you

[2:58:38] Trustee Morrison: so also just to Trustee Cayley's question there and thanks Claire for the clarifications that

[2:58:47] Trustee Morrison: you provided i do want to emphasize that the version of the document that has been out in

[2:58:55] Trustee Morrison: public discourse was was again it was like claire saying it was released from trust council last

[2:59:00] Trustee Morrison: july it wasn't actually intended to necessarily be the release version but trust council the way

[2:59:07] Trustee Morrison: things went that's what went out um and so we're we're trying to also take direction from trust

[2:59:14] Trustee Morrison: programs committee that was to not edit the document before we finished the public engagement

[2:59:23] Trustee Morrison: period. So there is actually no editing of that version of the document that is going on in terms

[2:59:31] Trustee Morrison: of staff editing of it until the engagement process is finished. And so any version of a

[2:59:39] Trustee Morrison: document that you might see that is different than this is either trustee generated as trustees are

[2:59:45] Trustee Morrison: starting to think and understand about what they might want to see and those are generally not

[2:59:50] Trustee Morrison: being I mean they're not meant for release anywhere they're just thought projects going

[2:59:55] Trustee Morrison: on I know with many trustees as they're trying to make sense of what they're going to ask for

[3:00:00] Trustee Morrison: and changes potentially in structure or in content of the particular um asks so the public

[3:00:06] Trustee Morrison: trust council approved version that's circulating is the one from last july and then there will be

[3:00:13] Trustee Morrison: rewrites that the committee suggests um forward in april i believe the next trust council meeting

[3:00:18] Trustee Morrison: oh no it'll be after the engagement period so i have to look at the dates on the timeline

[3:00:22] Trustee Morrison: um but i do really encourage trustees because this is an issue like what came up in the regional

[3:00:30] Trustee Morrison: planning commission or committee um conversation with laura like this is an issue where you've had

[3:00:36] Trustee Morrison: a lot of time to think with this you've been people have been on committees their thoughts

[3:00:41] Trustee Morrison: have been in this you've had this document for the better part of you know whatever that is like

[3:00:47] Trustee Morrison: like get closing in on a year.

[3:00:49] Trustee Morrison: It's like nine or 10 months now.

[3:00:51] Trustee Morrison: Like if you haven't read this document in detail,

[3:00:54] Trustee Morrison: like, wow, I don't even know what to say.

[3:00:58] Trustee Morrison: So take some time and read it in detail

[3:01:00] Trustee Morrison: because your communities are engaging with it

[3:01:02] Trustee Morrison: and you need to understand what they're engaging with.

[3:01:05] Trustee Morrison: And you personally need to like make sure

[3:01:08] Trustee Morrison: that you're submitting feedback

[3:01:09] Trustee Morrison: about anything that you want to see changed

[3:01:11] Trustee Morrison: to the Trust Programs Committee through the ILS 2050.

[3:01:14] Trustee Morrison: So thank you.

[3:01:18] Voice 11: Okay, thank you.

[3:01:19] Voice 11: So I don't know if, Christy, you want to add anything to that answer there for that question that came up.

[3:01:25] Voice 11: But we are at 12 o'clock and I would like to pause the Q&A at this point and we'll pick it up after the lunch.

[3:01:33] Voice 11: But I want to set five. I want to just take five minutes.

[3:01:36] Voice 11: But before I do that, Christy, do you want to respond anything further at this time?

[3:01:41] Voice 27: I can wait till we're back from lunch.

[3:01:43] Voice 11: OK, so thank you very much for the first half.

[3:01:45] Voice 11: And so far, so good.

[3:01:47] Voice 11: and so now um i always forget where i'm at but anyway i think uh the purpose here just before

[3:01:56] Voice 11: we go to lunch is uh this is our opportunity to uh recognize uh carmen teal and i'm going to turn

[3:02:04] Voice 11: this over to the cao to uh to help us out on this item so and carmen maybe you'd like to stand up

[3:02:12] Voice 11: happy then you know what

[3:02:18] Voice 15: is just fun for us today is extremely fun for Carmen over the next couple

[3:02:22] Voice 15: of days so join in that moment of celebration I do want to acknowledge Carmen Teal's substantial

[3:02:29] Voice 15: contribution to the island's trust at this her last trust council and in anticipation of her

[3:02:35] Voice 15: retirement on Monday so we're into single digits for me Carmen me as the CAO I have to tell you

[3:02:42] Voice 15: her calm considered and reasoned advice uh has been a substantial work uh led to substantial

[3:02:50] Voice 15: work abilities at the islands trust and it is it had been extremely helpful i'm just going to give

[3:02:56] Voice 15: you a little bit of background and i think it's fascinating um to let you know what carmen takes

[3:03:01] Voice 15: away with her she started with the trust in january 1978 when the office was located at

[3:03:08] Voice 15: St. Anne's Academy with a staff of eight people.

[3:03:11] Voice 15: So we can extrapolate from the eight, blame Carmen

[3:03:15] Voice 15: for the now 50 some that we've got at the Islands Trust.

[3:03:20] Voice 15: She was with the Trust in 82.

[3:03:22] Voice 15: So of course, trustees of the day and Trust Council

[3:03:25] Voice 15: think they've got challenges,

[3:03:26] Voice 15: but in 82 when Minister Van Der Zandt proposed

[3:03:29] Voice 15: to repeal the Islands Trust Act.

[3:03:31] Voice 15: She was also there when Minister Rita Johnson

[3:03:33] Voice 15: proposed the creation of the Trust Fund.

[3:03:36] Voice 15: In the mid 80s, attended college in the evenings

[3:03:38] Voice 15: to get an associate arts degree in public administration and in 88 when an island's

[3:03:43] Voice 15: trust call we pointed to a job posting at the capital regional district uh became the supervisor

[3:03:48] Voice 15: administration secretary of the crd board in june of 1988 carm was successful in getting that job

[3:03:54] Voice 15: because of the experience of working with islands trust council which was comparable in size to the

[3:04:00] Voice 15: crd board of course and there's fairly few legislative entities that are of the size of

[3:04:04] Voice 15: Trust Council. So it's a rare experience. After 22 years at the CRD, she noticed another advert

[3:04:12] Voice 15: for the Island's Trust to apply for the newly created legislative services manager position

[3:04:17] Voice 15: and was successful in it to our benefit. Looking for a change of pace and focus,

[3:04:22] Voice 15: Carmen started with the Island's Trust for the second time in October 2010.

[3:04:27] Voice 15: The majority of her career, of course, has been working with Islanders and it's appreciated.

[3:04:33] Voice 15: so uh thank you carmen we have a gift for you um at a time when you know public service um and

[3:04:39] Voice 15: particularly expressed in a public service career can be seen as uh with some cynicism perhaps in

[3:04:45] Voice 15: some cases or or challenge i want you to leave here knowing that you've made a real contribution

[3:04:49] Voice 15: and it's honorable work and you've done well at it thank you oh

[3:05:21] Voice 14: master if carmen gets a

[3:05:25] Voice 14: omicron in her last day at work i'm gonna be in real trouble just

[3:05:42] Voice 16: got a couple of things to say

[3:05:43] Voice 16: to staff and trustees thanks for making my time at the trust such a wonderful and memorable

[3:05:48] Voice 16: experience i'll never forget your kindness and support um and i also like to thank lisa wilcox

[3:05:55] Voice 16: for the gentle and thoughtful way that she brought the trust along to the path of reconciliation with

[3:06:00] Voice 16: obviously more work to do and in retirement i'll continue visiting and exploring the islands

[3:06:07] Voice 16: knowing they're in good and caring hands thank you so

[3:06:17] Voice 11: thank you common i'll just maybe wrap up

[3:06:20] Voice 11: with a few remarks is that i personally is sitting on executive committee the time that you've been

[3:06:26] Voice 11: engaged with us you've been a real rock for us um and as close as you know i don't know if that's

[3:06:33] Voice 11: the right term or not but i'm just going to say in simple terms as close to a parliamentarian as

[3:06:39] Voice 11: we have in the islands trust and that rock and that constant solid advice to assist us in our

[3:06:47] Voice 11: decision making and even uh here at council in facilitating the discussions and the debate

[3:06:52] Voice 11: and being sure that we're on that really solid legislative track is just so invaluable and i

[3:06:58] Voice 11: just am heartfelt thanks for all that you've done for us thank you we'll give a moment here and then

[3:07:18] Voice 11: lunch is going to be next door and we'll return at the appointed hour 1 30 i think one o'clock

[3:07:26] Voice 11: i'll

[3:07:46] Voice 16: have a position of honor in my front hallway

[3:07:49] Voice 16: thank

[3:07:49] Voice 10: you

[4:01:52] Voice 11: Okay, Council, welcome back. Just give you a moment to catch your seats, turn on your video, and I'll welcome you back.

[4:02:12] Voice 11: And so just we'll say this, of course, is Island Trust Council quarterly meeting here.

[4:02:18] Voice 11: And I want to welcome all those people that have joined us online.

[4:02:22] Voice 11: We're about to go into shortly go into our budget discussions, which I know many of you are interested in.

[4:02:29] Voice 11: We are, of course, meeting here on Coast Salish Territory, the historic home of the Snuneymo people on the Snuneymo River Estuary, which I think is a significant landmark here.

[4:02:51] Voice 11: It would have been a significant place of gathering, harvesting, family, amazing life here.

[4:02:58] Voice 11: And I just want to reflect on that, that this is indeed the traditional home, or is the home of the Coast Salish people.

[4:03:05] Voice 11: I'm grateful to be here. Of course, my name is Peter Luckum. I'm chair and elected on

[4:03:12] Voice 11: Cedars Island, Fennelican Lackson Territory. Again, just for the benefit of people that

[4:03:19] Voice 11: might be joining us late today, just again, run around the room with some introductions.

[4:03:23] Voice 11: I'm going to start on the far left-hand side with Lee Middleton. Just please take your

[4:03:29] Voice 11: turn going around the room. Introduce yourself, your island you're from.

[4:03:33] good

[4:03:37] Trustee Middleton: afternoon lee middleton saturn island thank you

[4:03:42] Voice 18: janine dodds main island alex

[4:03:47] Voice 29: on hornby island

[4:03:48] Voice 29: paul brent saturn island ben mcconkey stace jane

[4:03:56] Voice 21: wolverton galliano island

[4:04:02] Voice 19: laura beshaken denman island

[4:04:11] Voice 26: Dan

[4:04:12] Trustee Rogers: Rogers at Lek Tynes, Keats Island, and O'Coulson.

[4:04:17] Voice 26: Laura Patrick, Salt Spring Island.

[4:04:21] Trustee Stamford: Kate Louise Stanford to Aldenwich, otherwise known as Gambier Island, in Howe Sound.

[4:04:28] Trustee Grove: Peter Grove, Salt Spring.

[4:04:32] Voice 33: Steve Wright, South Fender Island in Wasenich Territory.

[4:04:38] Voice 33: Tate Longerise, Gabriel

[4:04:40] Voice 34: Island, Sonoma Territory

[4:04:42] Voice 34: Michael

[4:04:44] Voice 4: Cahill, Bowen Island

[4:04:45] Voice 4: David Maud, Maine Island

[4:04:49] Voice 4: David Critchley, Denman Island

[4:04:53] Voice 11: Thank you, trustees in the room

[4:04:55] Voice 11: So I'm just going to go around the room and ask you to wave

[4:04:57] Voice 11: There, Trustee Colburn, Gabriel Island

[4:05:00] Voice 11: Peter Johnson, Liskiti Island

[4:05:08] Voice 11: Trustee Tim Peterson, also Liskiti Island

[4:05:15] Voice 11: Trustee Tahira Rockefeller, Galliano Island

[4:05:22] Voice 11: and trustee grant scott on hornby island and

[4:05:28] Trustee Morrison: i'm here as well trustee morrison on stay us

[4:05:32] Trustee Morrison: traditional and current territory of uh wasanich thank you yeah

[4:05:38] Voice 11: that's funny you got bumped up on

[4:05:39] Voice 11: the list there okay great then morrison thank you and then uh absent uh today is uh cameron

[4:05:46] Voice 11: Soren from South Pender Island, and hopefully you'll be able to join us later. So we left off

[4:05:55] Voice 11: in trust area services section there. Ostensibly, I think, completed the policy statement amendment

[4:06:02] Voice 11: phase three engagement session outline presented by Kirstie from ISL Consulting. And I didn't have

[4:06:09] Voice 11: any speakers on my list at the end of that, and I suspect maybe we've concluded, but I see Laura

[4:06:15] Voice 11: Laura has got a hand up there, but, um, and so if we, um, have some remaining questions

[4:06:23] Voice 11: to ask of the consultant, that would be terrific.

[4:06:25] Voice 11: Um, she's here, uh, to assist us in that.

[4:06:28] Voice 11: And then 8.2.3 is policy statement made amendment project update ostensibly, unless there's

[4:06:35] Voice 11: some direction that, uh, council wants to provide to staff with respect to that, um,

[4:06:39] Voice 11: or questions, um, we could possibly receive that for information, which would give us

[4:06:44] Voice 11: the opportunity to move into the financial planning work and the budget accordingly and so let us

[4:06:53] Voice 11: begin then and maybe I'll just ask Kirsty to take up the podium there just in case there's a I'm

[4:06:58] Voice 11: assuming a question directed to you from Laura Boucher from Denman Island.

[4:07:05] Voice 19: Thank you I have two

[4:07:07] Voice 19: Two questions.

[4:07:08] Voice 19: One question is, what is the strategy and the approach

[4:07:16] Voice 19: for getting people involved who might be marginalized

[4:07:22] Voice 19: or who typically are not,

[4:07:25] Voice 19: don't feel included in public engagement?

[4:07:36] Voice 27: Did you want me to start there?

[4:07:38] Voice 27: Did you want your second question?

[4:07:39] Voice 27: No, okay.

[4:07:40] Voice 27: OK, so when you are looking to reach folks who may not traditionally take part in engagement or might be a little bit harder to reach or may have some barriers to participation, it isn't sort of a one and done.

[4:07:57] Voice 27: There isn't a way you reach them. So it's a it's a bit of a multifaceted approach.

[4:08:02] Voice 27: So one of the ways you do that is what you've done by approving a multi-channel engagement is that you offer different opportunities, different ways to provide input into the project.

[4:08:16] Voice 27: That's one of the ways that you do it.

[4:08:18] Voice 27: One of

[4:08:19] Voice 27: the other ways that you do it is, for example, through some of the focus groups, we're reaching out to organizations, associations or groups that work with harder to reach organizations and they provide a bit of a window in for us from that perspective.

[4:08:37] Voice 27: And then one of the other ways that we, that you do that and that we are planning on this project is that you reach out to individuals such as yourselves, as well as organizations and associations who work with vulnerable populations or harder to reach populations and ask them to help us make connections there so that we can invite and encourage them into the process.

[4:09:06] Voice 27: So I would certainly ask that if trustees know of people or groups that the team should be reaching out to, if you could send that through to the Islands 2050 email address, that would be the best way to make sure that we capture it all.

[4:09:24] Voice 27: But that would be welcome information if that's something that you have.

[4:09:28] Voice 27: So it's sort of a multi-pronged approach that you take to make sure that you're reaching folks.

[4:09:32] Voice 27: Thank

[4:09:35] Voice 19: you. And another question is, there was an email that I received that was sent out by Citizens Group that was cuing people and suggesting how they respond to the questionnaire, which I think I don't, I'm not unique in as an elected official.

[4:09:56] Voice 19: superficial I I tend to value independent thought more than someone like if I get 20 questionnaires

[4:10:06] Voice 19: and they all have exactly the same answers and I think it's because they're being cued by someone

[4:10:10] Voice 19: it's just it's harder to take that as seriously and um and uh there was also I would say some

[4:10:20] Voice 19: somewhat inflammatory language in it and um some things that maybe weren't factual I don't have it

[4:10:27] Voice 19: in front of me but like what um like people have a right to do that and in a way that is part of

[4:10:33] Voice 19: democracy but it to me it can skew things and so i'm wondering what if anything what is our response

[4:10:42] Voice 19: to that or how do we um acknowledge that and try and yeah respond i

[4:10:54] Voice 27: think that um

[4:10:55] Voice 27: Um, I would encourage anybody who is listening, I would encourage you to talk in your communities

[4:11:02] Voice 27: to say, encourage exactly what you just did, which is answer the way you would answer as

[4:11:07] Voice 27: opposed to, um, answering the way somebody told you to answer.

[4:11:13] Voice 27: I worry about that because, um, it's a missed opportunity, uh, for people to have taken

[4:11:20] Voice 27: the time to do uh say the survey or to come out to an event and not really put their own thoughts

[4:11:26] Voice 27: down uh i think is a missed opportunity so i i think that just as much as you can to encourage

[4:11:33] Voice 27: people to really provide their own input it is valuable your voice is valued and i would

[4:11:39] Voice 27: encourage that as much as possible um you certainly can't and in my humble opinion shouldn't

[4:11:47] Voice 27: control what people say so if they're going to send out emails like that then I think that's

[4:11:55] Voice 27: their right to do that but I think what we are trying to do on the project team side is make

[4:12:00] Voice 27: sure that we put as much information out in a digestible way about what the policy the draft

[4:12:06] Voice 27: new policy statement is even just what the policy statement is as a way to make sure that people

[4:12:12] Voice 27: can access that information can access um you know what what that what the actual potential

[4:12:22] Voice 27: updates are um as a way to just give them some more information as they're weighing what they're

[4:12:29] Voice 27: hearing from their um friends and neighbors or from organized uh citizen groups as a way to sort

[4:12:34] Voice 27: of balance and again just um really stressing encouraging people to put their own uh thoughts

[4:12:41] Voice 27: down take the take the time um your voice counts too i know i said that already but i can't say it

[4:12:47] Voice 27: enough so so take the time and make sure it's your voice so

[4:12:56] Voice 11: um those that have further questions

[4:12:58] Voice 11: perhaps raise your hands

[4:12:59] Voice 11: and ben mcconkey i'll note that you're next and i see that ceo hoxham

[4:13:03] Voice 11: phone may have some advice great

[4:13:05] Voice 3: thanks chair welcome just wondering um this has been the will

[4:13:10] Voice 3: trust council to move ahead with engagement um i i find myself boots on the ground like i'm overly

[4:13:17] Voice 3: engaged like in fact i need less engagement i can't go anywhere without engagement so um i'm

[4:13:25] Voice 3: just wondering how do i sell this to my community because what here's the conversation i'll go to

[4:13:29] Voice 3: true value i'll try and because i forgot to buy milk and i'll run into 15 people and then each

[4:13:35] Voice 3: person goes hey mcconkie i have this policy statement blah blah blah blah blah and then i

[4:13:39] Voice 3: i say to them okay that's great we have a meeting where i'm not involved i'm not attending uh or i

[4:13:45] Voice 3: could attend but i'm not supposed to say anything and you go share your ideas over there rather than

[4:13:50] Voice 3: share them with me right now because like i'm not following totally the process on on what how to do

[4:13:56] Voice 3: that kind of micro interaction when i'm on the island i

[4:14:04] Voice 28: certainly wouldn't want to presuppose

[4:14:06] Voice 27: your interactions with your citizens uh so i would i would suggest it's an and not an or um

[4:14:14] Voice 27: so certainly the being participating in the engagement program overall means that we can

[4:14:21] Voice 27: incorporate that feedback um through those means and as part of the public discourse but i don't

[4:14:29] Voice 27: think it replaces the conversation that you're having with your with your citizens on your

[4:14:35] Voice 27: or islands uh at all so i i i think that that's information that you get to bring to the table

[4:14:43] Voice 27: as a trustee when you're weighing this when it comes back to you but i i wouldn't

[4:14:47] Voice 27: i wouldn't say it's um do this instead of that i definitely think it's an and uh situation

[4:14:57] Voice 3: yeah yeah so uh thank you so um i'm still a little bit confused so what is different maybe from a we

[4:15:04] Voice 3: We could North Pender Islands Trust could have community information meetings every Saturday, potentially, you know, keep in mind staff resources or whatever.

[4:15:12] Voice 3: Well, it's the difference between having a community information meeting and what you guys are doing is, I guess, what I'm trying to get at.

[4:15:17] Voice 3: Like, what makes you guys special and why are we spending money on it?

[4:15:20] Voice 3: Does that make sense? Respectfully, of course.

[4:15:28] Voice 27: I think what may be different is that the organized program is trust wide.

[4:15:39] Voice 27: so it's a it's a trust-wide conversation um i i think you could be doing uh community information

[4:15:46] Voice 27: sessions on island um but it just wouldn't be organized and be able to be included as part of

[4:15:54] Voice 27: the sort of overall trust-wide picture that you'll get with the with the results of the

[4:15:59] Voice 27: program of engagement yeah sure

[4:16:04] Voice 11: maybe

[4:16:06] Voice 3: what is physically happening at that meeting that you

[4:16:09] Voice 3: guys are hosting that is different from a community information meeting maybe that's

[4:16:13] Voice 3: specifically what i could ask i

[4:16:17] Voice 27: don't know i don't know what's happening at your community

[4:16:20] Voice 27: information meetings so our plan is to share information about the policy statements and

[4:16:26] Voice 27: then ask for feedback on the statements the policy statement the draft updates

[4:16:31] Voice 27: and ask for feedback on them so if that is happening at your community meetings

[4:16:36] Voice 27: then i don't know what's different but that is the structure that is planned for us

[4:16:44] Voice 11: I just wonder whether staff might like to help the consultant with understanding our community information meeting process, which is maybe not something they're terribly familiar with. Do you have any assistance there?

[4:17:00] Voice 22: Certainly, I could add the advantage to having ISL come in as a third party is they're coming in sort of with a neutral and coordinated approach across the trust area.

[4:17:08] Voice 22: And then all the results from all the different meetings are fumbling back into one report.

[4:17:13] Voice 22: And the results are being gathered in a deliberative way that will then be provided one comprehensive report at the end of the engagement period, which we don't necessarily the trust haven't that we have done previously in the phase one engagement.

[4:17:26] Voice 22: we did do that to some extent but this is certainly adding a level of coordination and

[4:17:31] Voice 22: then you'll get collective analysis of all the results from all the different meetings

[4:17:35] Voice 22: which may not happen if individual trustees are running individual meetings okay and

[4:17:42] Voice 11: is that helpful so

[4:17:45] Voice 3: it's the perception of neutrality is is really what trust council is

[4:17:49] Voice 3: is trying to present is that is that understand inconsistency this is what i'm so i'm just trying

[4:17:56] Voice 3: to get help the community right okay thank you okay

[4:17:59] Voice 11: thank you ben uh any other questions i see

[4:18:02] Voice 11: peter johnson online there and anybody else with a hand up happy to write your name down

[4:18:10] Voice 11: okay ben

[4:18:10] Voice 11: peter johnson sorry

[4:18:19] Voice 28: is there any outreach wider in the province

[4:18:22] Voice 28: than just the trust area you'll have to try

[4:18:29] Voice 11: that again and maybe speak a little softer

[4:18:32] Voice 11: your microphone seems to be unusually very sensitive so just try that question again

[4:18:38] Trustee Johnston: Okay. The engagement seems to be within the trust area, at least primarily.

[4:18:43] Trustee Johnston: And I wonder if there is any reaching out to other residents of the province.

[4:18:52] Voice 11: Okay. Did you understand that question, Kirstie?

[4:18:55] Voice 11: I think it was reaching out beyond the local islands of trust.

[4:19:04] Voice 27: The program that we are implementing, my understanding is that it's focused on the trust area.

[4:19:10] Voice 27: So it isn't province-wide at all.

[4:19:14] Voice 27: And

[4:19:17] Voice 11: so, Peter, did that answer the question?

[4:19:19] Trustee Johnston: Yes, thank you.

[4:19:22] Voice 11: Okay, thank you.

[4:19:23] Voice 11: And so now I'm just going to turn to staff again.

[4:19:26] Voice 11: Claire Fader, you have a remark on that?

[4:19:28] Voice 22: Yes, primarily the promotion that we're doing is within the trust area

[4:19:32] Voice 22: and all the in-person meetings are within the trust area.

[4:19:34] Voice 22: But the survey is open to all British Columbians to complete

[4:19:37] Voice 22: and capacity permitting, we're going to try and get some broader media attention

[4:19:42] Voice 22: on the policy statement amendment process,

[4:19:44] Voice 22: process, perhaps with some bigger newspapers that could invite other people to participate in the

[4:19:49] Voice 22: survey, particularly. But primarily, given the resources we have, we're working in the trust

[4:19:55] Voice 22: area.

[4:19:57] Voice 11: Right. Thank you. And so thank you for that question, Peter Johnson. Any other questions

[4:20:03] Voice 11: for the consultant here today? I don't believe I'm seeing any online or in the room. Oh, and the CAO

[4:20:12] Voice 11: has a question sorry way over there oh

[4:20:15] Voice 15: yeah mr chair it's not a question i'm following up on

[4:20:17] Voice 15: trustee mcconkey's um question about social media um as well as trustee bushakins and just to point

[4:20:24] Voice 15: out that there's a there is a component that trust council provided funding for

[4:20:30] Voice 15: communications consultants specifically to deal with misinformation and to invest in some social

[4:20:37] Voice 15: media the development of some messages and so I just want to let you know that

[4:20:42] Voice 15: that it's not a long-term program but we're not silent on you know if there is

[4:20:50] Voice 15: whether it's a bulk email or other some other means of communication that's

[4:20:54] Voice 15: getting to across the trust community and there's happened to be errors in it

[4:20:58] Voice 15: or we want to speak with a unique voice that is happening so um so keep an eye

[4:21:04] Voice 15: out for that and we're trying not to miss that opportunity thanks all

[4:21:09] Voice 11: right thank you and that's

[4:21:11] Voice 11: more of a parallel stream than uh yeah supportive yeah perfect okay great thank you anything else

[4:21:20] Voice 11: well kirsty i want to thank you very much for coming here today and helping us understand

[4:21:26] Voice 11: the journey that you're taking us on and very much appreciative of you and your company for

[4:21:32] Voice 11: taking it on so thank you good luck out there yeah good luck out there so the final remaining item

[4:21:39] Voice 11: here is 8.23 which is a briefing for information public statement amendment project update you've

[4:21:47] Voice 11: obviously heard the most significant aspect of that now um is there any uh questions uh or

[4:21:55] Voice 11: concerns on this or shall we just receive this for information anybody anything questions or no

[4:22:02] Voice 11: and on online and trustee johnson online go ahead deb thank

[4:22:13] Trustee Morrison: you um okay so just a couple quick

[4:22:15] Trustee Morrison: things um i've been getting a lot of emails related to this and i just feel like it's really

[4:22:20] Trustee Morrison: important to set the record straight um in our public meeting so um i'm the chair of the trust

[4:22:26] Trustee Morrison: programs committee and as the chair of the trust programs committee i'm not the voice of the trust

[4:22:33] Trustee Morrison: policy statement necessarily the trust policy statement is a product of the trust council

[4:22:37] Trustee Morrison: and the trust programs committee provides advice to the trust council it's not something that i

[4:22:44] Trustee Morrison: sat down and wrote and it's not something that you know i won't myself as a trustee

[4:22:50] Trustee Morrison: have questions about and i have with this with the staff so um i just you know i was thinking about

[4:22:57] Trustee Morrison: the advice from the consultants yesterday around how each trustee needs to lean into the work

[4:23:03] Trustee Morrison: really explicitly and I really need to name that that the trust policy statement is all of ours

[4:23:11] Trustee Morrison: and if we want to see it move forward in whatever form that is then we need to take ownership of

[4:23:18] Trustee Morrison: that process and like figure that out and so you know really providing feedback directly to the

[4:23:26] Trustee Morrison: the next round of conversations in the trust programs committee so that people can actually

[4:23:30] Trustee Morrison: on that committee can make sense of all these different ideas and try and figure out what the

[4:23:35] Trustee Morrison: next steps are to advise both the trust council and the staff on this work. We don't want to have

[4:23:41] Trustee Morrison: to leave it in staff's hands. That's unfair to them. It's a political decision that we're making

[4:23:46] Trustee Morrison: about different things that are included or not. So I really do, you know, thank you very much to

[4:23:51] Trustee Morrison: consultants who have provided comment on the public engagement but I feel I need to really

[4:23:56] Trustee Morrison: state very clearly that trustee engagement is also critical and that you know trustees having

[4:24:03] Trustee Morrison: conversations trying to figure out how they're thinking about very specific pieces asking those

[4:24:07] Trustee Morrison: questions putting those forward to trust counsel if you don't understand or to trust programs

[4:24:12] Trustee Morrison: committee if you don't understand something or to staff that's an important thing so and I think it

[4:24:19] Trustee Morrison: comes back to steve wright's point uh earlier today or yesterday about public engage engagement

[4:24:24] Trustee Morrison: versus consultation the buck stops at the 26 trustees at this table because the trust policy

[4:24:31] Trustee Morrison: statement is our vision of how the act is to be manifested in the islands trust we synthesize

[4:24:39] Trustee Morrison: all of the different sources of information and move forward with that that is the understanding

[4:24:44] Trustee Morrison: understanding that is our obligation as trustees. So it is our mandate to protect and preserve the

[4:24:52] Trustee Morrison: trust. And we need to figure out the specifics of what that means in this moment. And the next

[4:24:57] Trustee Morrison: trust council can figure that out as they go forward and modify it. It's not going to be

[4:25:01] Trustee Morrison: another 25 years before this is redone. Hopefully we get it to a point where it can be updated and

[4:25:06] Trustee Morrison: like added to in ways that are more meaningful. So really just wanted to name that. Thank you very

[4:25:12] Trustee Morrison: much thank

[4:25:17] Voice 11: you deb uh peter johnson mesquite island i

[4:25:22] Trustee Johnston: just would like to recommend to trustees

[4:25:24] Trustee Johnston: that they read pony law's letter that said the agenda package came from executive council this

[4:25:29] Trustee Johnston: morning or yet whenever it came on page nine it's eight pages long i believe it's a really

[4:25:35] Trustee Johnston: interesting way to simplify the uh the uh policy statement okay

[4:25:46] Voice 11: uh thank you very much trustee

[4:25:48] Voice 11: johnson for their advice um i'll look around the room here and see you sue allen fast um just so

[4:25:55] Voice 26: you know peter and everybody that we uh executive committee this morning forwarded uh tony law's

[4:26:01] Voice 26: letter to trust um to the uh trust programs committee so um you can have a look at it there

[4:26:09] Voice 26: too thank you okay

[4:26:13] Voice 11: so i see uh grant scott

[4:26:15] Voice 28: online hit there he's got his hand up grant are you with

[4:26:26] Voice 28: us sorry

[4:26:31] Voice 42: sorry could you please um tell us what page you're on as you're going through the agenda

[4:26:35] Voice 42: because i um i just don't have a paper copy of it and i get very confused here i got two computers

[4:26:41] Voice 42: going so if you do that be very helpful thank you we

[4:26:45] Voice 11: are on page 346.

[4:26:49] Voice 2: okay thanks thank

[4:26:51] Voice 11: you um

[4:26:55] Voice 11: trustee scott a moment to reflect on that and uh look around the room not seeing any other

[4:27:00] Voice 11: other questions, I think we're ready to move on.

[4:27:03] Voice 11: So Trustee Scott, are you okay for us to move on?

[4:27:09] Voice 11: I'm going to assume so.

[4:27:13] Voice 11: Right.

[4:27:14] Voice 11: So then this brings us to consent agenda items

[4:27:18] Voice 11: of the administrative services sections of our agenda.

[4:27:23] Voice 11: And there's a item 9.11 financial planning committee

[4:27:27] Voice 11: work program report and the quarterly financial report

[4:27:30] Voice 11: um in which case uh each one of those were the first received as presented and the second one

[4:27:38] Voice 11: would be approved as presented as a decision item and i'll just turn briefly to the chair of

[4:27:46] Voice 11: financial planning committee if he feels it's necessary to comment on either of those two

[4:27:52] Voice 11: otherwise i'll look for counsel to see if they want to speak to them

[4:27:54] Voice 42: okay

[4:27:55] Voice 11: thank you page 379

[4:27:57] Voice 11: I'm sorry I just put the page out oh thank you I should have brought my little dismo box I didn't

[4:28:06] Voice 11: so yeah so those are on 379 and 380 respectfully um so not seeing any hands up I'm going to receive

[4:28:15] Voice 11: where oh I see Steve Wright sorry do you wish to speak to one of those yes I do

[4:28:23] Voice 11: which one uh 9.11

[4:28:25] Voice 11: I just like that okay so let's

[4:28:27] Voice 11: just pull that and we'll come back to that in a moment is there

[4:28:30] Voice 11: anything else then i'm going to take it then that the december 31st 2021 quarterly financial report

[4:28:36] Voice 11: be approved um as presented and let's go back to 9.11 and steve right you wish to speak to that

[4:28:45] Voice 33: thank you mr chair i just want to um ask uh that um uh approving this by consent agenda

[4:28:50] Voice 33: does not necessarily approve the recommendations for the budget i'm sorry can you speak more

[4:28:55] Voice 33: directly to the microphone i just want to clarify that if we approve 9.119.1.2 as a consent agenda

[4:29:04] Voice 33: item we are not necessarily approving the recommendations for the budget of this year

[4:29:08] Voice 33: that would

[4:29:09] Voice 11: be correct you're just receiving it for information the first one so then if there's

[4:29:13] Voice 11: no further questions then i will receive for information the financial planning committee

[4:29:20] Voice 11: committee work program report as presented okay so now we're going to switch to 9.2 discussion

[4:29:28] Voice 11: and decision items on the first item of course is the director of administrative services report

[4:29:33] Voice 11: page 386 of your agenda and julia mobs director of administrative services i'll turn it over to you

[4:29:42] Voice 11: and then we'll work our way through the rest of the agenda thank

[4:29:49] Voice 36: you chair as i'll be brief on

[4:29:51] Voice 36: On my director's report, staff continue to support the work of financial planning committee

[4:29:55] Voice 36: in their annual work.

[4:29:57] Voice 36: So third quarter financial results and financial.

[4:30:00] Voice 36: forecast have been completed. Of course, we've got the budget here today to review. Audit planning

[4:30:05] Voice 36: is underway and some additional work that will be undertaken by FPC in coming months includes a

[4:30:11] Voice 36: review of the annual budget public consultation period timeline. So there's been some feedback

[4:30:17] Voice 36: from the public that maybe this timeline should be revised. So financial planning committee will

[4:30:21] Voice 36: be looking at that in coming months. There's also a planned review of some trust council financial

[4:30:26] Voice 36: financial policies, and we were considering bringing them to this agenda or to this meeting,

[4:30:31] Voice 36: but the agenda was already pretty full, so we'll be hopefully bringing those forward in June.

[4:30:36] Voice 36: The finance team continues to be very busy in the background with payables, contract

[4:30:41] Voice 36: administration, and have also very gracefully stepped in to help out with some human resource

[4:30:46] Voice 36: duties. We've been really understaffed in human resources right now, and that's always a busy

[4:30:51] Voice 36: area of work so we're very grateful uh that the team has stepped up there uh changes to staffing

[4:30:57] Voice 36: are listed in the report i won't go through them all in detail but just so all trustees know who's

[4:31:02] Voice 36: new with the trust you can take a look at that on page 388 of the agenda and our information

[4:31:09] Voice 36: services team here in the background they're always working to keep us working remotely and

[4:31:15] Voice 36: there's a number of projects coming up that they're working on one of the key things that

[4:31:19] Voice 36: we'll be turning our minds to is succession planning for one of our key information services

[4:31:24] Voice 36: team members, David Beeston. He is looking forward to retirement in coming months. And so we're

[4:31:29] Voice 36: looking to succession plan in

[4:31:31] Voice 1: that area. And

[4:31:32] Voice 36: there's a number of other projects also listed

[4:31:34] Voice 36: in the report, but I won't touch on them in detail. Happy to take questions.

[4:31:39] Voice 11: Are there any questions for the director on her administrative services report?

[4:31:44] Voice 11: report. And

[4:31:46] Voice 11: looking online, not seeing any, nothing in the room here. So thank you, Julia,

[4:31:51] Voice 11: for that report. Thank you for very, very much for all the work that you do in keeping so many

[4:31:57] Voice 11: aspects of the hats that you wear, keeping the organization running. So our next item is the

[4:32:05] Voice 11: financial forecast. It's a briefing and 9.22 on page 391. And again, I'll turn that over to

[4:32:14] Voice 11: director march so

[4:32:17] Voice 36: normally the financial forecast from third quarter is presented as a consent

[4:32:22] Voice 36: agenda item for trust council executive committee considered it as a discussion item this year

[4:32:28] Voice 36: because the fallout of the financial forecast does have implications for the budget so if we turn to

[4:32:34] Voice 36: page 394 the agenda package the conclusions that are coming out of the forecast are what's most

[4:32:39] Voice 36: most essential here. So once again, as seems to be the trend with Islands Trust, we are anticipating

[4:32:45] Voice 36: that we will not spend our full budget this year. So we're looking to underspend our budget by about

[4:32:51] Voice 36: $423,000 this year. And so what that means is we will be drawing less money from our surplus fund

[4:32:59] Voice 36: in the current year to pay for planned spending. And therefore, we'll have more money in the

[4:33:04] Voice 36: the surplus fund to draw on for next year's budget. And we do see

[4:33:08] Voice 36: that in the budget that's

[4:33:09] Voice 36: before Trust Council, we do see a use of surplus funds. And that's because we're seeing savings

[4:33:14] Voice 36: this year. The main areas of underspending this year relate primarily to salaries. So we're

[4:33:20] Voice 36: expecting to have about $250,000 of unspent salary money. That's due largely to some vacancies that

[4:33:27] Voice 36: we've seen in bylaw and communications and also planning departments. There's also about

[4:33:34] Voice 36: $100,000 under spending in local trust committee projects $60,000 under spending in the work of

[4:33:40] Voice 36: SWPA as well training and travel have been lower than expected by about $50,000 as of course we're

[4:33:46] Voice 36: still working in largely pandemic ways of business I think that's all I need to say on that but I'm

[4:33:54] Voice 36: happy to take questions all

[4:33:56] Voice 11: right thank you very much so on the financial forecast page 391 to 97

[4:34:01] Voice 11: Are there any questions for the director on the forecast?

[4:34:06] Voice 11: And online, is there anybody?

[4:34:10] Voice 11: Alex Allen right here in the room.

[4:34:13] Trustee Allen: Yeah, I was just wondering, I was looking at the page 36

[4:34:17] Trustee Allen: with all the trustee reunition.

[4:34:20] Trustee Allen: And where is the trustee hardware in that list?

[4:34:27] Trustee Allen: Like the 84100 down, 84150?

[4:34:33] Trustee Allen: Is that underneath the capital, the trustee?

[4:34:36] Trustee Allen: I'm just curious, is it built in somewhere?

[4:34:39] Trustee Allen: Okay, can you turn your microphone off?

[4:34:41] Trustee Allen: Is the hardware built into the trustee remuneration

[4:34:44] Trustee Allen: or is it some other separate thing or somewhere else?

[4:34:49] Trustee Allen: Microphone.

[4:34:52] Voice 36: So I think you're referring to the purchase

[4:34:54] Voice 36: of new trustee hardware.

[4:34:56] Voice 36: That would be in next year's budget.

[4:34:59] Voice 36: So what we're looking at now is a financial forecast

[4:35:01] Voice 36: for the current fiscal year.

[4:35:02] Voice 36: So when we hit third quarter, December 31,

[4:35:05] Voice 36: we forecast out where we think we might actually land

[4:35:08] Voice 36: for the full year which lets us know how we might expect to perform against the budget so that dollar

[4:35:14] Voice 36: amount is in the budget uh for next year and not this year okay

[4:35:21] Voice 11: any other questions in the room

[4:35:23] Voice 11: over there through ellen fast um a quick question

[4:35:28] Voice 26: did i hear you say 420 or 360.

[4:35:34] Voice 26: um for the amount underspent this year patient

[4:35:44] Voice 36: um you know that may change this is just an estimate

[4:35:47] Voice 36: uh but at third quarter december 31st that's where we thought we might land okay thank you

[4:35:53] Voice 26: uh thank you now i see it and um uh and i was interested in the grants um

[4:36:02] Voice 26: revenue forecasted to come in at a net 130 000 higher than budgeted um from the federal

[4:36:10] Voice 26: government and provincial government and uh a little bit of income is that because they're

[4:36:16] Voice 26: giving us more money than we had originally accepted?

[4:36:21] Voice 36: Yes, that's correct. We actually did

[4:36:23] Voice 36: receive additional grant funding. I believe it was for Healthy Watersheds Initiative as well as

[4:36:27] Voice 36: Species at Risk. And so we do see revenue amounts higher than what was budgeted. Thank you. And so

[4:36:34] Voice 26: that affects the amount of the budget, right? The total amount. So I just wanted to flag that with

[4:36:41] Voice 26: people and and that's because we're sort of a trusted uh partner in granting or why would they

[4:36:49] Voice 26: give us extra money well

[4:36:52] Voice 36: i never question when anyone wants to give me extra money uh but we do

[4:36:55] Voice 36: have the manager of the conservancy kate emmings here she probably can speak to the conservancy

[4:37:00] Voice 36: and david marler probably best to speak to uh the freshwater grants um

[4:37:08] Voice 26: why are we being trusted

[4:37:10] Voice 26: with additional grant funds so

[4:37:30] Voice 28: i understand

[4:37:30] Voice 24: the question is why are we entrusted with additional

[4:37:33] Voice 24: grant funds for the current fiscal year that we're in um environment and climate change canada

[4:37:39] Voice 24: contacted us part way through the year and asked us if we had any questions particularly in areas

[4:37:45] Voice 24: or any projects particularly in areas that supported gary oak habitat and we actually

[4:37:51] Voice 24: had a couple of really major projects that we were working on and had some good opportunities

[4:37:55] Voice 24: opportunities for doing habitat restoration work and so we put in those proposals they accepted

[4:38:00] Voice 24: them as part of their applications process and we were awarded additional funds thank you that's

[4:38:07] Voice 17: great thank

[4:38:08] Voice 26: you i just wanted to make the point that that's partly why the budget is going up

[4:38:14] Voice 26: is because we're being entrusted with more grant money as i understand it thank you and david

[4:38:20] Voice 11: did you want to address the water one uh

[4:38:22] Voice 1: yeah so with the freshwater sustainability strategy

[4:38:26] Voice 1: grant that we had the we have a really good debt relationship with the um the funder uh they

[4:38:32] Voice 1: contacted us saying that they had additional funding would we uh like it so we we said yes

[4:38:38] Voice 1: thank

[4:38:40] Voice 11: you all the good news story okay any other questions in the room or online

[4:38:48] Voice 11: okay so that concludes then the financial forecast and we'll see what the next one looks like in

[4:38:56] Voice 11: uh june i guess is when we'll see the next one uh september september okay thank you so then uh the

[4:39:06] Voice 11: next uh very substantial portion of our agenda package here at 9.23 pages 398 through 620 422

[4:39:17] Voice 11: pages of our own budget survey information as well as public feedback on the budget and

[4:39:27] Voice 11: I'll just turn that over to Director Mobb to introduce,

[4:39:32] Voice 11: and we'll see what discussion there might be around that.

[4:39:36] Voice 36: So Director Frater will actually be walking us through the public feedback briefing today.

[4:39:42] Voice 10: Perfect. Thank you.

[4:39:43] Voice 10: Director Frater.

[4:39:48] Voice 28: Thank you. Just a moment while I pull it up.

[4:40:10] Voice 22: So, Council, we have put together a budget consultation this year

[4:40:15] Voice 22: that involved a new survey design that provided again more information within the survey itself

[4:40:21] Voice 22: rather than a separate document to frame information for people before they were asked

[4:40:25] Voice 22: to answer a question the results are in your survey package today we had again the highest

[4:40:31] Voice 22: you know we've had a trend of high level high results and once again this year and particularly

[4:40:36] Voice 22: thanks to some community promotion had good results with the survey being answered 1256

[4:40:41] Voice 22: times and also emails received. The budget results are noted in the email. If you could

[4:40:47] Voice 22: scroll down a little bit, Laurie, there's summarized on screen for you here that you

[4:40:52] Voice 22: can go down a little bit further. There were some key themes and the main question that's asked is

[4:40:56] Voice 22: asking people to identify how they want, a little bit further down, please. There we are, that

[4:41:04] Voice 22: headline observations we call them. So this is the first question of the survey and that tends

[4:41:08] Voice 22: to be the one that is answered by the most number of recipients or respondents and you can see here

[4:41:13] Voice 22: the question that was framed by financial planning committee this year was around whether to add

[4:41:18] Voice 22: programs and services or improve existing programs and services maintain services and programs

[4:41:24] Voice 22: maintain existing services and programs in some areas increasing in others areas decreasing

[4:41:29] Voice 22: or reduce services and programs from current levels this is somewhat of a different approach

[4:41:34] Voice 22: in that it's not asking specifically about tax levels,

[4:41:37] Voice 22: it's asking about service levels.

[4:41:39] Voice 22: And there must be some acknowledgement,

[4:41:41] Voice 22: but in some cases, maintaining existing services

[4:41:44] Voice 22: does come with an incremental amount of cost

[4:41:46] Voice 22: if everything is to remain delivered as per status quo.

[4:41:51] Voice 22: So the results you received this year were that,

[4:41:55] Voice 22: I can summarize for you here,

[4:41:57] Voice 22: 14% chose to add new programs,

[4:41:59] Voice 22: 11% to maintain at current levels,

[4:42:01] Voice 22: 20% to maintain an existing with some changes and 49% to reduce services and programs from

[4:42:07] Voice 22: current levels and 6% choosing don't know other. As you go through the survey, you'll see that

[4:42:12] Voice 22: there's also feedback around the main service areas of the trust or main program areas.

[4:42:17] Voice 22: And there are also questions related to SWPA or the Saltsburg Island Watershed Protection Alliance

[4:42:24] Voice 22: in this survey. Given time constraints, perhaps I could answer any questions that you have

[4:42:28] Voice 22: particularly because i know you've had an opportunity to read it all uh as you move

[4:42:32] Voice 22: through the next year i would ask that council consider um what your desires are for future

[4:42:37] Voice 22: surveys like this and whether this amount of information that you're getting is useful or

[4:42:42] Voice 22: whether it can be provided in a different way and i would suggest um in future we may need to look

[4:42:46] Voice 22: at timelines because given the volume of um responses that we're now getting it's becoming

[4:42:52] Voice 22: unwieldy to get all the analysis done for you in the time frame as it's currently set out so with

[4:42:58] Voice 22: that i'm happy to answer any questions or highlight any areas of particular interest

[4:43:03] Voice 11: thank you any questions on the um on the briefing that's in front of us uh that contains all that

[4:43:11] Voice 11: information uh peter grove yes you'll have to turn your mic off there claire thank you

[4:43:20] Trustee Grove: yes and i guess for future reference i mean the we all got swamped by um letters

[4:43:26] Trustee Grove: saying that a significant majority of islanders voted to reduce taxes.

[4:43:33] Trustee Grove: So the way the question's put, people interpreted that as,

[4:43:37] Trustee Grove: do you want lower taxes, same, or higher?

[4:43:40] Trustee Grove: Nobody in their right mind is going to say, I want higher taxes.

[4:43:44] Trustee Grove: It doesn't work that way.

[4:43:45] Trustee Grove: So there's a bit of, I don't know how to clarify that question in the future,

[4:43:50] Trustee Grove: but I think the way you did it was correct,

[4:43:52] Trustee Grove: but it's just that the way it was interpreted was not helpful.

[4:43:56] Trustee Grove: Thank you.

[4:43:59] Voice 11: Okay, thank you.

[4:44:02] Voice 11: Michael Kale.

[4:44:05] Voice 7: I'm sure in common with everyone around this table,

[4:44:09] Voice 7: I went up and down every which way but went on this report and the results.

[4:44:17] Voice 7: The fact is, we asked, we solicited opinion, and this is what we got.

[4:44:25] Voice 7: And it's probably one of the most publicly broadcasted aspects of island trust life going around the islands right now.

[4:44:37] Voice 7: So I don't frankly mind how people view it.

[4:44:43] Voice 7: There's 26 of us here. We can all add our own individual interpretations,

[4:44:48] Voice 7: But we won't be able to run away from the consequences of this survey, whatever our

[4:44:57] Voice 7: thoughts might be, because we're stuck with it.

[4:45:01] Voice 7: We asked, and we were told, and there it is.

[4:45:09] Voice 7: Inescapable facts, and I hope that people will look at this very seriously.

[4:45:15] Voice 7: There are a lot of people listening right now, and they're pointing fingers at this,

[4:45:21] Voice 7: And rather like that little cartoon of the young lad with his fingers in his ear, they're saying, help, is anyone listening?

[4:45:34] Voice 7: So 26 trustees, 26 points of view.

[4:45:40] Voice 7: That's a human element.

[4:45:43] Voice 7: This is the result of the survey.

[4:45:46] Voice 7: And we can, we have nowhere to hide.

[4:45:52] Voice 7: Thank you, Michael.

[4:45:54] Voice 11: Ben McConkie.

[4:45:55] Voice 11: just

[4:45:56] Voice 3: a question uh when it says it's a semantics i guess but reduced services i mean the regional

[4:46:02] Voice 3: districts provide services and so if you can explain to me what what are people saying when

[4:46:07] Voice 3: they when they're saying reduced services with with regards to the ounce trust but given that

[4:46:17] Voice 22: the question was framed by financial planning committee members maybe one of the financial

[4:46:20] Voice 22: planning committee members would like to speak to that peter

[4:46:24] Trustee Grove: grove i've never heard such a cop-out

[4:46:30] Trustee Grove: Well, I actually frankly don't know, but I mean, reduced services would be the obvious

[4:46:36] Trustee Grove: place that we can reduce services by reducing the number of staff we have.

[4:46:39] Trustee Grove: Are we prepared to operate with less staff?

[4:46:42] Trustee Grove: I guess, as you said, Michael, it's 26 people, 26 interpretations, but I don't see that this

[4:46:49] Trustee Grove: as being that negative.

[4:46:51] Trustee Grove: I mean, it's not necessarily a statistically accurate poll.

[4:46:57] Trustee Grove: poll it's the it's a self-answer poll um so about i mean i'm happy to say to agree on about 50 50

[4:47:05] Trustee Grove: say um keep on the course and 50 are saying uh you know cut reduce what you're doing and reduce

[4:47:14] Trustee Grove: the costs i assume but we've gone a long way towards that and you know if we look at as we

[4:47:21] Trustee Grove: will be looking at our budget um in the next little while and we kicked off that and they

[4:47:26] Trustee Grove: a proposed 11% increase that we are projecting,

[4:47:30] Trustee Grove: and we've cut that back to 3%.

[4:47:32] Trustee Grove: And we also talk about the percentage of our expenses

[4:47:37] Trustee Grove: that are driven by grants,

[4:47:40] Trustee Grove: work we're doing purely because we have the grant money.

[4:47:44] Trustee Grove: So I don't think we're too far off course.

[4:47:47] Trustee Grove: This is not going to satisfy everybody by a long shot,

[4:47:50] Trustee Grove: but a 3% increase is fairly insignificant.

[4:47:55] Trustee Grove: significant. And so I want to go on with one little story. Somebody I know, they live in a

[4:48:00] Trustee Grove: $4 million house, and they were very upset about the Islands Trust taxes going up. So we had a look

[4:48:09] Trustee Grove: at what they paid last year towards the Islands Trust, and it was $1,000. So I said, well, what

[4:48:15] Trustee Grove: that translates to is $30 a year. And the wine we're drinking at this table is probably worth

[4:48:22] Trustee Grove: twice that per bottle.

[4:48:24] Trustee Grove: So I don't have a lot of sympathy, to be perfectly frank.

[4:48:29] Voice 11: Well, thank you, Trustee Grobel.

[4:48:30] Voice 11: I'm not sure that the question was answered with

[4:48:34] Voice 3: respect to services.

[4:48:35] Voice 3: Can I just clarify, because we're putting weight onto what these folks are saying.

[4:48:40] Voice 3: Yeah.

[4:48:41] Voice 3: The word services needs to be defined for me so I can address that.

[4:48:46] Voice 3: Do you understand what I'm kind of getting at?

[4:48:47] Voice 3: Yeah,

[4:48:48] Voice 11: I think the CEO has just put his hands up and is maybe better able to

[4:48:53] Voice 11: answer that question.

[4:48:54] Voice 15: Well, I think I can help a little bit. We offer a planning service.

[4:48:57] Voice 15: So if you're in a regional district and not in the Islands Trust, planning would be a service, as would be wastewater management, as would be parks, as would be these other elements.

[4:49:07] Voice 15: So when we say an increase in services or not, people would look at the projects that we're undertaking, the amendments to our official community plans.

[4:49:17] Voice 15: any planning related activities and the other thing that we offer of course is advocacy work

[4:49:22] Voice 15: and work with the conservancy so those would be the three service areas that um uh would be

[4:49:29] Voice 15: contemplated those those three ones and and those would be in except for the conservancy

[4:49:34] Voice 15: anywhere else in the province they would be considered services thank you very much for

[4:49:39] Voice 15: that clarity i think that helps ben sorry

[4:49:42] Voice 3: so but but i'm still not quite clear unfortunately

[4:49:46] Voice 3: Because the question wasn't presented just as the CEO just explained, which may have produced a different result on the survey.

[4:49:56] Voice 3: So I just want to know how we're going to address this concern from folks.

[4:50:01] Voice 3: It's not clear to me right now.

[4:50:03] Voice 3: We have a service, as CAO has explained, but I don't believe people actually understand that or knew that when they were answering the question.

[4:50:12] Voice 3: I just wanted to mention that. Thank you.

[4:50:13] Voice 3: Well,

[4:50:15] Voice 11: that's a great observation, Ben. And indeed, I think that the director indicated that we would certainly want to consider future surveys.

[4:50:27] Voice 11: And this is I said this at FPC, this is an amazing learning opportunity as such a wealth of information there that absolutely needs to inform future work, particularly future surveys, so that we fine tune this and get this right.

[4:50:44] Voice 11: So indeed, we asked the right question. So I think there's some ambiguity there for sure, because every single individual would have interpreted it in a different way.

[4:50:52] Voice 11: And that's we we have no way of measuring the lens that they're looking at it through.

[4:50:57] Voice 11: But I want to just acknowledge the question. It's a good question.

[4:51:03] Voice 11: Case Longerice. And hoping my apologies. Go ahead, Case.

[4:51:12] Voice 34: Thank you. Yeah, the phone. Anyway, I'm curious about the statement about the survey not being statistically relevant or accurate.

[4:51:24] Voice 34: What's the purpose of that? Is that to discount the survey responses? I'm just curious about that.

[4:51:31] Voice 34: Why would we do a survey that has no statistical relevance or accuracy?

[4:51:37] Trustee Grove: I probably shouldn't have said that because I actually don't know what I'm talking about.

[4:51:40] Trustee Grove: But I failed statistics at UBC many years ago.

[4:51:45] Trustee Grove: But nevertheless, I mean, it is a self, it's people responded who wanted to respond.

[4:51:51] Trustee Grove: It wasn't a statistically accurate survey.

[4:51:54] Trustee Grove: Having said that, I suspect the numbers are pretty good.

[4:51:57] Trustee Grove: Do

[4:51:59] Voice 11: you want to remark on that one, Dr. Fay?

[4:52:03] Voice 22: Certainly. So the surveys that we do through SurveyMonkey are not statistically valid.

[4:52:08] Voice 22: which is the language because people are it's not a random sample right so we're not you know

[4:52:13] Voice 22: we're not undertaking a random polling of the population people are self-selecting into the

[4:52:18] Voice 22: survey and also um we would have to look at sample size since the other piece so you know you see a

[4:52:23] Voice 22: survey it's like plus or minus a certain percentage of confidence is related to whether your sample

[4:52:27] Voice 22: size is sufficient um to be counted as a accurate representation of the population generally so when

[4:52:35] Voice 22: When we go through SurveyMonkey, we're not able to offer those pieces, although certainly this is, as I say, one of the best results you've had in terms of the number of respondents.

[4:52:42] Voice 22: The other piece with SurveyMonkey is we don't have security measures such that a person could answer it more than once, right?

[4:52:51] Voice 22: If you have a different device, you cannot enter it on a different device.

[4:52:54] Voice 22: So if you wanted to, in the future, something to contemplate is you could move to a more professional polling practice, but it will cost more money.

[4:53:02] Voice 22: I

[4:53:06] Voice 34: appreciate that because I think that's important if we're going to do surveys

[4:53:10] Voice 34: we should that's the report the surveys we do should be statistically valid I think I think

[4:53:19] Voice 34: we need to spend the money that if we're going to use that method I

[4:53:25] Voice 11: got I got your

[4:53:26] Voice 11: so Dan Rogers is next I think and Paul Brent and after Laura yeah

[4:53:33] Trustee Rogers: yeah I'm not I'm going to try

[4:53:35] Trustee Rogers: not to repeat what's been said about the the the survey um and but i take the point about

[4:53:43] Trustee Rogers: what services means because i went back and thought well i it's it's spelled out in the

[4:53:48] Trustee Rogers: poll but as we get to expenditures we actually don't use the word services when we're talking

[4:53:53] Trustee Rogers: about expenditures but i guess maybe this may be just because i understand that's what our services

[4:53:59] Trustee Rogers: are but if someone came through i mean they you talk about programs and the and the question asked

[4:54:04] Trustee Rogers: services and programs but perhaps we could look at changing that language because if there was

[4:54:11] Trustee Rogers: some confusion but there is a fairly detailed outline of what we spend our money on which i

[4:54:17] Trustee Rogers: would understand to be services but if that's not what people think then i guess we need to

[4:54:22] Trustee Rogers: think about that um i just want to put my two cents in about the public feedback um

[4:54:30] Trustee Rogers: Um, yes, it's not statistically valid, um, or in the sense that we can't say that's what

[4:54:39] Trustee Rogers: the, the population of the Adams Trust thinks.

[4:54:43] Trustee Rogers: Um, and that's partly because of the self-selecting.

[4:54:46] Trustee Rogers: You can have people that drive people to the boat, you know, not drive them like drive

[4:54:50] Trustee Rogers: a car, but drive them to fill up the form.

[4:54:53] Trustee Rogers: But it is all feedback and it's public opinion.

[4:54:56] Trustee Rogers: it's all I think Steve was talking about it's a it's a it's a it's it's important public feedback

[4:55:02] Trustee Rogers: to know that there are this is what people are thinking I will say having gone through all 240

[4:55:10] Trustee Rogers: pages of whatever it is of written the ones that resonated with me were the ones where people had

[4:55:17] Trustee Rogers: thoughtfully given us suggestions about what to do and why they felt the way they felt about our

[4:55:22] Trustee Rogers: budget and why it was what why it was too high um and i guess those reflect a lot of the things that

[4:55:29] Trustee Rogers: i've been thinking about about our budget and what kind of impacts it has on people so um it's all

[4:55:36] Trustee Rogers: information for us we get this every year just we're getting more of it now um and and some

[4:55:41] Trustee Rogers: people just don't like us don't want us to spend money and

[4:55:44] Trustee Rogers: some people think the trust is a waste

[4:55:46] Trustee Rogers: of money altogether and that's a perfectly valid point of view in the sense that the public can

[4:55:52] Trustee Rogers: believe people can think that uh but here we are so anyway just those are some of my reflections

[4:55:58] Trustee Rogers: about some of the commentary that's out there

[4:56:01] Voice 11: okay thank you dan uh laura patrick is the next

[4:56:04] Voice 11: speaker and then to ellen fans oh did he have his okay sorry i'm just writing names down as

[4:56:10] Voice 11: i see them so paul brent then and then we'll come to the lord peter you're hurting my feelings

[4:56:15] Voice 11: you're

[4:56:16] Voice 32: hurting my feelings anyway um we've been informed by these surveys

[4:56:23] Voice 32: year after year after year and they

[4:56:25] Voice 32: haven't changed much in terms of the way they're

[4:56:27] Voice 32: they're done survey monkey and yes it's not necessarily statistically valid but every time

[4:56:34] Voice 32: we get an increased number of responses um we take that into account we're informed by it

[4:56:40] Voice 28: and i

[4:56:40] Voice 32: think we should be informed by this i'm certainly informed not in the survey

[4:56:44] Voice 32: but on my island when people talk to me when they talk about services or their their view

[4:56:49] Voice 32: and it's only my island so it's it's small um but they talk about scope creep so when they talk

[4:56:56] Voice 32: about services they think the scope of what we do be it mapping be it uh whatever so that's part of

[4:57:05] Voice 32: what i am hearing is services and the need to reduce thank you thank you paul so

[4:57:13] Voice 11: now uh laura

[4:57:14] Voice 11: Patrick thank you oh

[4:57:16] Voice 26: in general I've read the survey heard it loud and well my comment is more

[4:57:22] Voice 26: you asked about feedback on what next I looked at I've looked at a lot of communities out there and

[4:57:28] Voice 26: I think Duncan's an example I know I shared with you where they do an annual survey that does more

[4:57:33] Voice 26: than just budget you ask about budget there that couldn't be any more boring a topic to talk about

[4:57:39] Voice 26: but to get people fired up because it's money, but to look at a broader survey that gives us

[4:57:47] Voice 26: feedback that's more than just about dollars and cents. It gets through that question that

[4:57:52] Voice 26: Trustee Brent was just talking about. What are the services? What are they? Is it more or less

[4:57:57] Voice 26: than you can have some conversations that are more tangible and that the feedback is more of,

[4:58:04] Voice 26: you know, do we spend more or less? And now we're like, where do you, you know, it doesn't give you

[4:58:07] Voice 26: that specific but i think it was better designed more of a community you know feel um where things

[4:58:14] Voice 26: are and i think there's lots of examples out there that aren't the expensive you know pulling

[4:58:19] Voice 26: companies but more of a homegrown type survey thank

[4:58:27] Voice 11: you laura so sue ellen fast and out of

[4:58:31] Voice 11: fear of it appearing the executive committee is doing a lot of the talking i'm going to put my

[4:58:35] Voice 11: own name on the list and uh and but i'm going to go with ceo and fast we all speak independently

[4:58:41] Voice 26: yeah thank you chair um i'm uh uh thinking about how to interpret um the input uh which is part of

[4:58:51] Voice 26: what we need to think about when making these decisions if we're focusing on our mandate

[4:58:56] Voice 26: and uh i just wanted to pass along my thoughts for what they're worth um dan mentioned uh we're

[4:59:03] Voice 26: getting more input. I would suggest that we're also getting some different kind of input and

[4:59:09] Voice 26: trustees who may not spend a lot of time online or in social media may not know, but there's a lot,

[4:59:15] Voice 26: there's sort of a storm going on of misinformation and what I might call convoyist kind of language

[4:59:24] Voice 26: online. So here's, for example, one of the pieces of input from the budget consultation,

[4:59:32] Voice 26: Islands Trust is an organization that should be dissolved.

[4:59:34] Voice 26: The overreach of these elitists is a threat to freedom in Canada.

[4:59:38] Voice 26: So this is kind of a very general kind of comment.

[4:59:41] Voice 26: What do we do with this?

[4:59:42] Voice 26: I can see where the person's coming from.

[4:59:44] Voice 26: It's valuable input.

[4:59:47] Voice 26: But how does that help us make decisions about the budget?

[4:59:51] Voice 26: I just wanted to flag that part of the reason I think we're getting more input is because of social media and the...

[5:00:00] Voice 26: and storms that are getting stirred up on, sometimes purposefully, on social media.

[5:00:06] Voice 26: Some people may not, some trustees may not see that if they're not active on social media.

[5:00:11] Voice 26: I also wanted to say, in terms of services, this is a question that comes up for Bowen,

[5:00:16] Voice 26: because Bowen Islanders tend to ask, what programs and services?

[5:00:21] Voice 26: And, of course, we're part of Trust Area Services, and that's what it's called in our agenda.

[5:00:27] Voice 26: And we might know what it is, but I have been developing over a little while a list of direct benefits to Bowen Islanders from Islands Trust projects and programs.

[5:00:37] Voice 26: So if anybody would like, I've got like 20 of them on here and I debunk some myths at the bottom, send it out by email periodically.

[5:00:46] Voice 26: And if anybody would like a copy, please let me know, because it includes things like for Bowen, three nature reserves.

[5:00:53] Voice 26: and here's how many acres and here's the combined BC

[5:00:57] Voice 26: assessment value over 3.9 million.

[5:01:01] Voice 26: Two conservation covenants, ecosystem mapping,

[5:01:03] Voice 26: all kinds of things on here.

[5:01:04] Voice 26: If you'd like it, please get in touch by email.

[5:01:07] Voice 26: I think as trustees, we can help our constituents

[5:01:11] Voice 26: understand what these budget numbers mean

[5:01:13] Voice 26: and what it means to them.

[5:01:15] Voice 26: Thank you.

[5:01:15] Voice 26: Thank

[5:01:18] Voice 11: you, Sue Ellen.

[5:01:20] Voice 11: I've put myself on the list.

[5:01:22] Voice 11: you know i um i've said a couple times now that oh janine did i'm sorry oh sorry i didn't catch

[5:01:33] Voice 11: you i apologize for some reason i'm not seeing hands going up it's difficult to scan the inside

[5:01:38] Voice 11: and outside so janine dogs please somebody's got their mic on i

[5:01:45] Voice 17: just

[5:01:47] Voice 18: want to say we're sort of to

[5:01:48] Voice 18: me we're nitpicking about what services are and we're nitpicking but the reality is 49 of the

[5:01:54] Voice 18: The people that bothered to do the survey said they want to see a reduce in services and programs.

[5:02:01] Voice 18: And so I go to what the comments are.

[5:02:04] Voice 18: And in the comments, it's clear to me they understand what services are.

[5:02:07] Voice 18: So I'll just read you the one that I thought was really important because most of my population are people who don't have a lot of money.

[5:02:14] Voice 18: And they're worried about their taxes.

[5:02:16] Voice 18: And so property owners are drowning in ever-increasing costs, which I'm sure they are.

[5:02:21] Voice 18: And the trust is suffering from staff shortages. It's a good time to accept you do not have the capacity to do all the wonderful projects you want to do. It would be an appreciated gesture and a nod to reality that a small tax increase is more prudent and realistic this year.

[5:02:37] Voice 18: And I think that whoever that person was, it's summing up what I hear in my community.

[5:02:42] Voice 18: This is more about people who are concerned about rising costs for all sorts of things.

[5:02:47] Voice 18: And this was before gas went up and on and on and on I can go.

[5:02:51] Voice 18: So I really think the focus here is you send out a survey and guess what?

[5:02:56] Voice 18: Like every survey, the majority don't want you to increase the budget.

[5:03:02] Voice 11: Well said, Jean. Thank you.

[5:03:08] Voice 11: So I'll go to myself now, if that's all right.

[5:03:10] Voice 11: Right. You know, there's a I've said this before. There's a goldmine of information in this feedback we've received.

[5:03:17] Voice 11: And if we didn't formulate the questions properly, that's that's our collective responsibility.

[5:03:26] Voice 11: These are the answers and we need to sort through them and interpret them in each and our own individual way.

[5:03:34] Voice 11: And there's certainly demands for us to change what we're doing and how we're doing it.

[5:03:39] Voice 11: um i've focused on going back to the beginning of the budget process and at the beginning of

[5:03:46] Voice 11: the budget process this council adopts budget assumptions and principles and that's important

[5:03:54] Voice 11: because what we just what we agreed upon i don't know if it was a majority or not i suspect it

[5:03:58] Voice 11: might have been close we agreed on uh continuing to deliver services we agreed on other aspects

[5:04:06] Voice 11: that are contained within there,

[5:04:07] Voice 11: some principles about it.

[5:04:09] Voice 11: And the budget is built on those assumptions and principles.

[5:04:14] Voice 11: And then this is what we have today before us.

[5:04:17] Voice 11: And certainly we send out the survey

[5:04:20] Voice 11: with the questions that we asked,

[5:04:22] Voice 11: and we got the answers back very specifically

[5:04:24] Voice 11: to the questions that we asked.

[5:04:29] Voice 11: You know, in terms of solutions to answer,

[5:04:32] Voice 11: to be able to respond to the,

[5:04:34] Voice 11: They would say the 49 percent that said decreased services.

[5:04:39] Voice 11: Quite honestly, it's a pretty slim budget.

[5:04:42] Voice 11: And what we're hearing around the room, what we heard in the governance report, is there's more work.

[5:04:47] Voice 11: Sure, there may be work that we maybe need to defer or do some of get to seek some other efficiencies.

[5:04:54] Voice 11: But we who are closest to how this organization works understand the mechanism and the tools and the people and the work that's being undertaken.

[5:05:04] Voice 11: taken, that each one of you at an LTC asks for within your own communities. Each one of you,

[5:05:09] Voice 11: when we've been here talking about the strategic plan, have added more and more items to the

[5:05:14] Voice 11: strategic plan. And so we're financing all of those things. So you're going to have to dig

[5:05:23] Voice 11: deep here to determine what it is you want to cut, because that's going to be cutting

[5:05:27] Voice 11: local trust committee activities. It's going to be cutting strategic plan activities,

[5:05:31] Voice 11: activities, communications, and all of these things of which we're so sorely under-resourced

[5:05:40] Voice 11: on.

[5:05:41] Voice 11: So I'm looking forward, right, which is what I'm looking at this as a path forward.

[5:05:48] Voice 11: What can we learn from this?

[5:05:49] Voice 11: The hope is that we can start, I've said this at FPC, right after this budget is adopted,

[5:05:57] Voice 11: whatever it is, we have a responsibility to start asking ourselves what those principles

[5:06:02] Voice 11: and assumptions are for the next cycle.

[5:06:04] Voice 11: What is it that you want on the strategic plan?

[5:06:06] Voice 11: What is it you want to do in the following term?

[5:06:10] Voice 11: Because, you know, certainly at this point we've heard

[5:06:13] Voice 11: there are definitely people that would like to see things done differently.

[5:06:17] Voice 11: So we need to consider that moving forward.

[5:06:20] Voice 11: I don't know what we can do today.

[5:06:22] Voice 11: That's just my remarks.

[5:06:24] Voice 11: But I just want to acknowledge all those people that have responded,

[5:06:28] Voice 11: self-selected or not.

[5:06:30] Voice 11: I want to acknowledge them.

[5:06:32] Voice 11: anybody else wish to say anything here because really at this juncture we've discussed the

[5:06:38] Voice 11: feedback we need to get into the meat of this so if there's no objections i see one hand up there

[5:06:46] Voice 11: trustee johnson and perhaps give him an opportunity to speak and then perhaps we

[5:06:51] Voice 11: should dig into the meat of this which is at 9.2.4 i

[5:06:56] Trustee Johnston: just want to say briefly that 49 did want us to

[5:07:00] Trustee Johnston: reduced programs and services but uh 45 percent wanted us to either to keep them or to increase

[5:07:08] Trustee Johnston: them so that's that seems to me pretty even i put the uh i'll just stop there have you finished

[5:07:23] Voice 11: there peter yes thank you

[5:07:25] Voice 11: okay thank you peter for pointing that out um so council i would like

[5:07:33] Voice 11: to go to 9.2.4 yeah good i heard that good so this is the budget recommendation from fpc

[5:07:41] Voice 11: and perhaps you know this is a long-standing tradition that i picked up from previous chairs

[5:07:45] Voice 11: of trust council just get a show of hands of those people that sit on fpc this is who's

[5:07:51] Voice 11: representing you on fpc and i want to thank you all for your service dedicated service

[5:07:56] Voice 11: I

[5:07:57] Voice 17: didn't see vice chair. Yeah,

[5:08:01] Voice 17: sorry. Yeah, for sure. All

[5:08:07] Voice 11: right. So Julia is

[5:08:09] Voice 11: getting a highlighter. I love it. So 9.2.4.1 is the first item on this part of the agenda,

[5:08:21] Voice 11: to the March Highlands Trust Council's proposed budget session overview.

[5:08:26] Voice 10: I

[5:08:26] Voice 11: think we'll just, Julia, over to you.

[5:08:28] Voice 11: You're going to orchestrate this beautiful section here and I'll help you out.

[5:08:33] Voice 36: I will do what I can.

[5:08:35] Voice 36: So the budget session outlined on page 621 looks very similar to previous budget sessions.

[5:08:41] Voice 36: So we're going to give the Chair of Financial Planning Committee an opportunity to speak

[5:08:45] Voice 36: briefly to the budget, our CAO as well, if he wishes to do so.

[5:08:49] Voice 36: So one of the things that is different this year is we've contemplated a polling system

[5:08:55] Voice 36: for the business cases, the funding requests that have come forward.

[5:08:59] Voice 36: So I'll walk through the details of the operational budget and the capital budget.

[5:09:03] Voice 36: And then instead of speaking individually to every single business case that's in the

[5:09:08] Voice 36: agenda for projects, Chair Lockham will poll council to see which ones they would like

[5:09:13] Voice 36: to hear about from staff.

[5:09:15] Voice 36: So that's the only change.

[5:09:17] Voice 11: All right.

[5:09:18] Voice 36: Right. And

[5:09:18] Voice 11: FPC chair, do you want to make an introduction here right now?

[5:09:22] Trustee Grove: Yes, I would like to. And thank you, Julia.

[5:09:25] Trustee Grove: This is my fourth budget. And so I start by here we are again.

[5:09:31] Trustee Grove: And as always, it's a very interesting process.

[5:09:34] Trustee Grove: We started off the rough budget Julia presented to the FPC based upon what everyone was wanting, showed an 11 percent increase in property taxes.

[5:09:44] Trustee Grove: taxes and after a lot of bait and hard work quite frankly and leadership from Julia and others

[5:09:51] Trustee Grove: we're now down to an increase of proposed increase of three percent in property taxes

[5:09:57] Trustee Grove: by the way over the last 10 years our property taxes have gone up by six percent so this is not

[5:10:05] Trustee Grove: a stretch if I add up the the annual increases it adds up to six percent we had a number of

[5:10:13] Trustee Grove: years, you will recall, when we had no increases whatsoever. So, I mean, keeping the property taxes

[5:10:19] Trustee Grove: low in the past has been achieved to some degree by pulling down on reserves, a practice of which

[5:10:27] Trustee Grove: I make no apology. It's totally appropriate to spend money that was raised in previous years,

[5:10:33] Trustee Grove: which did not get spent. So I would rather do that than increase taxes. And indeed, we're proposing

[5:10:39] Trustee Grove: to spend some reserves this year also.

[5:10:43] Trustee Grove: So this increase that we're looking at is, I think, reasonable.

[5:10:50] Trustee Grove: It was expected because we have been pulling down on reserves.

[5:10:56] Trustee Grove: And I want to thank FTC in particular for putting so much time

[5:11:01] Trustee Grove: and energy into it, particularly Paul Brent,

[5:11:04] Trustee Grove: who always has a constructive and helpful approach to these things.

[5:11:08] Trustee Grove: and um julia mobs whose steady hand and um astonishing patience does a fabulous job for

[5:11:17] Trustee Grove: us and thank you so um i look forward to this discussion thank you chair oh i'm sorry i do

[5:11:23] Trustee Grove: want to add something that's during this process our total you'll come across it in the spreadsheet

[5:11:30] Trustee Grove: that our total expenses or you might say our total budget is 9.5 million and that's a number

[5:11:36] Trustee Grove: But that sort of startled quite a few people. But one of the reasons for that is indeed the money we've been achieving from grants, which this year amount to seven hundred and sixty eight thousand dollars.

[5:11:50] Trustee Grove: So our expenses, those are expenses that have been covered by by grants.

[5:11:55] Trustee Grove: So it shows the seven hundred and sixty eight shows up in the revenue side.

[5:11:59] Trustee Grove: It also shows up in the expense side. But quite frankly, we could just as easily.

[5:12:03] Trustee Grove: and this would be a perfectly acceptable way of accounting for it, net those two off,

[5:12:10] Trustee Grove: which would mean that our total budget, instead of being $9.5 million, would be $8.7 million.

[5:12:16] Trustee Grove: You know, you might call that window dressing.

[5:12:18] Trustee Grove: It's a question of how one presents it, and it's perfectly acceptable accounting.

[5:12:23] Trustee Grove: So let's not get too excited about $9.5 million, and I'd rather be focusing on $8.7 million.

[5:12:29] Trustee Grove: Thank you.

[5:12:31] Voice 11: Thank you, sir.

[5:12:32] Voice 11: Oh, we've got a couple of hands up here now.

[5:12:34] Voice 11: So, Paul Brent, so that you don't get any further offended.

[5:12:37] Voice 11: And then I'll go to Steve Reich.

[5:12:40] Voice 32: So, I do want to address the issue of grants.

[5:12:44] Voice 32: So, it is true.

[5:12:46] Voice 32: Under the FPC proposed budget, the grant revenue is $768,500.

[5:12:54] Voice 32: Our current grants in year 2021-2022 are $745,798.

[5:13:04] Voice 32: it's a whopping difference of $22,000. So yeah, if we compare apples to apples,

[5:13:10] Voice 32: we don't have a lot of difference going on here. So this whole drive that, oh, it's all budget

[5:13:15] Voice 32: fueling it, is not exactly correct. Thank you.

[5:13:22] Voice 11: Except the numbers would be 9.5 and 8 point

[5:13:27] Voice 11: whatever. But I get the drift, yeah. Very good. Let us then go to 9.2.4.2,

[5:13:35] Voice 11: we've done the introductions and this would be the budget assumptions and my favorite document

[5:13:40] Voice 11: oh steve wright i just offended you

[5:13:42] Voice 33: now i'm so forgettable um well we are talking about the

[5:13:47] Voice 33: proposed budget and i'd like to i'd like to put a motion before council and a second that i'd like

[5:13:53] Voice 33: to uh speak to the motion and explain my reasons for it

[5:13:58] Voice 11: um okay um we

[5:14:03] Trustee Rogers: haven't actually got this

[5:14:05] Trustee Rogers: I thought we were going to do the assumptions, principles, briefing, and then the records of briefing around it.

[5:14:14] Voice 33: Well, we're making an assumption that we're going to accept this proposal on my motion.

[5:14:20] Voice 11: No.

[5:14:21] Voice 11: No?

[5:14:22] Voice 11: No.

[5:14:23] Voice 11: We're just going through the briefings.

[5:14:24] Voice 11: And, indeed, that's

[5:14:26] Voice 11: why I'm hesitating, is there's a number of briefings here, funding requests and business cases.

[5:14:32] Voice 11: And I think once we've got our full grasp of an understanding of the budget, certainly at that time, there is definitely an opportunity for amendments.

[5:14:44] Voice 11: And does council agree with that in principle?

[5:14:48] Voice 14: Yeah.

[5:14:49] Voice 11: Okay. So let's make sure we come to you when that opportunity arises.

[5:14:54] Voice 11: So 9.2.4.2 is budget assumption and principles. And as you already know, my favorite document.

[5:15:00] Voice 42: Peter, I've got my hand up there, I don't know if you...

[5:15:04] Voice 11: Somebody on the screen, hand up. Oh, I see Grant Scott on the previous item.

[5:15:10] Voice 42: Yes. Well, I'm kind of not sure which item this comment's going to be on, but

[5:15:16] Voice 42: I hear the talk about the grant money, $768, and the surplus money.

[5:15:26] Voice 42: There's one thing I don't get in this. That money came out of people's pockets. That money got taxed

[5:15:32] Voice 42: someplace so to say it's not we don't have to apply it or we don't have to consider it to me

[5:15:39] Voice 42: seems a bit strange now I didn't do very well at UBC in accounting but I did pretty well in

[5:15:46] Voice 42: statistics so maybe that's the difference that I see it a little differently than

[5:15:50] Voice 42: Peter Grove there but I just think that that amount of money comes out of came out of people's

[5:15:55] Voice 42: pockets someplace and I think it has to be taken into account I don't think it can be accounting

[5:16:00] Voice 42: and you just put aside.

[5:16:01] Voice 42: So I don't know what that, I guess just a comment.

[5:16:04] Voice 42: Thank you.

[5:16:06] Voice 11: Thank you, Grant.

[5:16:08] Voice 11: There's a great discussion on that topic of its own,

[5:16:13] Voice 11: but to some extent outside of our ability to do credit too.

[5:16:18] Voice 11: But let's go to 9.2.4.2, if that's all right.

[5:16:21] Voice 11: I'm seeing any electronic hands in the room.

[5:16:23] Voice 11: So 9.2.4.2.

[5:16:28] Voice 11: And for the record, that's page 622.

[5:16:34] Voice 36: Thanks, Mr. Chair.

[5:16:36] Voice 36: so the main detail related to our budget assumptions and principles begins on page 623

[5:16:42] Voice 36: this is the third time that this document is being presented to trust council so it's included in the

[5:16:48] Voice 36: march agenda not really for discussion but more as a reminder for council as to what the principles

[5:16:55] Voice 36: and assumptions were that the current draft of the budget has been built on there's very little

[5:16:59] Voice 36: change to this document from the previous two versions that you've seen with the exception of

[5:17:03] Voice 36: a few places where we're now using updated data in the draft budget.

[5:17:08] Voice 36: I will be speaking to those data updates when I go through the details,

[5:17:12] Voice 36: so I won't speak to them as part of the assumptions document.

[5:17:15] Voice 36: But I'm certainly happy to take questions on this document if there are any.

[5:17:23] Voice 11: Any questions on this document, then I'll go to Jane Wolverton and Case Longer.

[5:17:30] Voice 21: Do we know how many LTCs have passed the model fees bylaw?

[5:17:41] Voice 11: No, there's more than that.

[5:17:44] Voice 11: david mahler you could answer the question actually i can't i'd have to find that and get

[5:17:48] Voice 11: back to you okay um

[5:17:51] Voice 23: well

[5:17:53] Voice 11: you could raise your hands who's passed the oh yeah you know it's

[5:17:56] Voice 11: maybe one representative from each ltc uh that has uh done approved the same one two

[5:18:03] Voice 11: so it's one two three four looks like four ltc's thank you and

[5:18:09] Voice 19: excuse me has anyone actually

[5:18:11] Voice 19: turned it down or is it just that the others haven't gotten to

[5:18:14] Voice 11: it yet anybody turned it down

[5:18:16] Voice 11: i don't think so probably hasn't got there yet

[5:18:18] Voice 23: north

[5:18:20] Voice 11: pender tabled it right okay so you know

[5:18:23] Voice 11: just a sort of general picture good question thank you for asking it so there we are um now who did i

[5:18:29] Voice 11: have on my case longer ice sorry and then alex allen yeah

[5:18:36] Voice 34: my question is actually related to

[5:18:37] Voice 34: the fees as well and the anticipated uh income that we're expecting from peace and sales for

[5:18:43] Voice 34: this next fiscal seems rather high i mean how comfortable are you with the uh projection of

[5:18:51] Voice 34: that well

[5:18:54] Voice 36: hearing now that uh fewer local trust committees have adopted uh the new model fees

[5:18:58] Voice 36: less confident um i would say uh so that estimate is based on the assumption that all local trust

[5:19:04] Voice 36: committees would have adopted the new fees and implemented them in time for the start of the

[5:19:09] Voice 36: fiscal year, April 1. So clearly that timeline seems like it may not be achievable. Application

[5:19:14] Voice 36: volumes is also something that works its way into the calculation. That's always an estimate.

[5:19:19] Voice 36: So Director Marler sort of looks at trends where things are going, and we come up with a number

[5:19:24] Voice 36: that we think is reasonable, and we do some math there. Of course, those volumes may not be realized

[5:19:29] Voice 36: as costs are rising elsewhere we may start to see less applications come through it's it's hard to

[5:19:34] Voice 36: know but certainly that's a higher number than we've seen historically and we may not realize it

[5:19:38] Voice 36: okay

[5:19:41] Trustee Allen: thank you alex allen yes thank you um the elections cost um in terms of historically

[5:19:48] Trustee Allen: elections were funded by a draw from surplus funds this is funny why have we never asked the province

[5:19:54] Trustee Allen: to pay for our elections or have we ever approached the province in this and uh

[5:19:59] Trustee Allen: And I know that you, at the last, considerations may be made during the budget cycle to fund this expense by other means.

[5:20:07] Trustee Allen: What other means would there be beyond surplus?

[5:20:12] Trustee Allen: We're asking the province.

[5:20:15] Voice 36: Taxation would be the other way.

[5:20:17] Voice 36: Taxation would be the other way to fund elections.

[5:20:20] Voice 36: I'm not sure if we've approached the province to ask them to fund elections.

[5:20:24] Voice 36: I don't have enough history with the trust to have that answer.

[5:20:27] Voice 36: There may be others here who do.

[5:20:30] Voice 11: i i don't in my history i don't believe we've ever asked but of course if we asked who else would

[5:20:37] Voice 11: ask that would be what the province would say yeah good good question anybody else here on

[5:20:46] Voice 11: assumptions and principles looks like we're okay there so then let's go to the next item

[5:20:54] Voice 11: which is uh 9.2.4.3 fpc recommended budget overview and highlights briefing

[5:21:04] Voice 11: over to you director mobs okay

[5:21:07] Voice 36: so this is where we get into uh reviewing the draft budget that

[5:21:12] Voice 36: fpc is recommending for the fiscal 2022-2023 year uh so the information related to that begins on

[5:21:18] Voice 36: page 629 of the agenda package it starts with a short synopsis of the various and many activities

[5:21:24] Voice 36: that have taken place over the last several months to get the draft budget to the place that it is

[5:21:29] Voice 36: now so we've had input from staff from financial planning committee from trust council and of

[5:21:34] Voice 36: of course, from the public. The table that begins on the bottom of page 629 summarizes the roles

[5:21:40] Voice 36: and responsibilities of the various stakeholders that have played a role in putting together the

[5:21:44] Voice 36: draft budget. So I'd like to point your attention to the first item in the table, which states

[5:21:49] Voice 36: Trust Council owns the Islands Trust budget and has ultimate responsibility for its approval,

[5:21:54] Voice 36: along with the five-year financial plan bylaw. So that's what we're hoping to do

[5:21:59] Voice 36: today and tomorrow at this march trust council meeting at the top of page 630

[5:22:06] Voice 36: is a reminder of the two changes that trust council made to the draft budget in december

[5:22:11] Voice 36: so trust council added 25 000 for climate indicators project and also added 15 000 for

[5:22:18] Voice 36: the hornby island official community plan review so that was a total of 40 000 that

[5:22:23] Voice 36: was added to the previous draft budget before it was put forward for public consultation

[5:22:29] Voice 36: So the value of that budget that was put forward for public consultation was $9.3 million, excluding amortization.

[5:22:37] Voice 36: The value of the budget that's before you today is $9.51 million.

[5:22:41] Voice 36: So, Laurie, if you can take us to page 639 of the agenda package.

[5:22:47] Voice 36: We've included a brief summary of the changes that have taken place in the budget from the time that it was put forward for public consultation to where it is now.

[5:22:57] Voice 36: So there is some information circulating on social media, and there's been a letter that's circulated to trustees as well as the minister, I believe, that indicates the budget has been increased by $400,000 since it was put forward for public consultation.

[5:23:12] Voice 36: Unfortunately, that number is not correct.

[5:23:14] Voice 36: The actual increase to the budget since public consultation is $226,000.

[5:23:18] Voice 36: dollars. About half of that, $114,000 relates to projects that are occurring in the current fiscal

[5:23:26] Voice 36: year but will not be completed before the end of the year. And so the unspent money related to

[5:23:32] Voice 36: those projects will flow into surplus and then will once again be pulled out of surplus into

[5:23:36] Voice 36: next year's budget to pay for the completion of those projects. About $112,000 is the true change

[5:23:44] Voice 36: change to the budget. And we've noted them in this summary worksheet for trustees. So hopefully

[5:23:50] Voice 36: this summary was helpful. I'll be going through these in detail as we walk through the budget,

[5:23:56] Voice 36: but we wanted to make it clear that the change to the budget is $226,000 since you last saw it,

[5:24:01] Voice 36: not $400,000. So we can go back to page 632 and have a look at what's actually included in the

[5:24:11] Voice 36: budget. Okay, so we'll start with a look at taxation. That's always something that trustees

[5:24:21] Voice 36: are concerned about. And of course, the public is concerned about this as well. So the taxation

[5:24:26] Voice 36: increase this year for local trust areas is in the budget at 4.3%. So that's an average tax

[5:24:33] Voice 36: increase of 3.02% for local trust areas with an additional anticipated increase of or collection

[5:24:40] Voice 36: of 1.25 percent that we would expect to be collected on non-market factors so that would be

[5:24:45] Voice 36: specifically new construction and development and changes in land use. The Bowen Island tax

[5:24:52] Voice 36: requisition is calculated in the budget at $325,000 so that's an increase of 4.5 percent over last

[5:24:58] Voice 36: year's budget and we would expect about a fifth of that amount to be collected on new construction

[5:25:04] Voice 36: and development and changes in land use with the remaining 3.52 percent as a true increase

[5:25:09] Voice 36: lease to residents. Salt Spring Island is requesting a special property tax requisition

[5:25:17] Voice 36: once again for the ongoing work of SWPA. The requested amount is the same as it was in previous

[5:25:23] Voice 36: years, $75,500. We do have in this agenda package a request for a decision that's been submitted by

[5:25:30] Voice 36: the Salt Spring Island Local Trust Committee requesting approval for the special requisition

[5:25:34] Voice 36: and so we'll have time later in the budget session for that to be reviewed. Grant Revenues is the

[5:25:42] Voice 36: the chair of financial planning committee indicated previously are included in the budget

[5:25:46] Voice 36: at $768,500. So that funds about 8% of our total expenses, which is not insignificant.

[5:25:55] Voice 36: A breakdown of that amount includes the standard $180,000 that we typically get from the province.

[5:26:02] Voice 36: We also have a substantial $367,000 coming to us for local government development application

[5:26:08] Voice 36: application processing improvements. So that's a project that the IS team will undertake along

[5:26:14] Voice 36: with planning staff. The Conservancy will be continuing their work on species at risk and

[5:26:21] Voice 36: have grant funding totaling $213,500. And we also have $8,000 for contingent grant income

[5:26:29] Voice 36: in the budget for any grant income that we might receive in the year that's not contemplated

[5:26:35] Voice 36: currently. We've already talked a little bit about fees and sales. The inclusion of that amount

[5:26:41] Voice 36: in the budget is $311,000. If we don't have confidence in that amount, we could reduce it,

[5:26:47] Voice 36: acknowledging that we would have an increase in taxation to offset. Could

[5:26:53] Voice 36: I grab some water?

[5:26:56] Voice 36: Interest income is budgeted at a low amount. So we've got $20,000 in there. That's acknowledging

[5:27:01] Voice 36: that we've got low interest rates. Continuing into the future, we are expecting them to rise.

[5:27:07] Voice 36: but not enough that we would want to budget more than $20,000.

[5:27:13] Voice 36: Are there any objections to the maths coming

[5:27:15] Voice 28: up? Thank you.

[5:27:22] Voice 36: So as we have every year, we do have a planned draw from surplus money to offset planned spending,

[5:27:28] Voice 36: and that helps to keep our taxation numbers lower.

[5:27:31] Voice 36: So there's a planned draw of $626,000 in the budget this year.

[5:27:37] Voice 36: There's a transfer plan of $378,700 from the General Revenue Surplus Fund,

[5:27:42] Voice 36: and almost all of that is allocated to strategic plan initiatives we have 179 500 being drawn from

[5:27:52] Voice 36: the local trust committee project specific reserve fund and that's to alec to fund local trust

[5:27:57] Voice 36: committee projects that are both planned for and may come up during the year there's a budgeted

[5:28:03] Voice 36: transfer from the swipa special requisition fund of 68 400 and that's to fund i believe two

[5:28:10] Voice 36: two particular projects, water projects under the direction of SWPA. And with these draws from

[5:28:17] Voice 36: surplus, every year staff do undertake an exercise to make sure that we will still retain a healthy

[5:28:22] Voice 36: surplus balance. So there is a policy minimum that we're required to keep in the General Revenue

[5:28:28] Voice 36: Surplus Fund. And so with the drawdown from the General Revenue Surplus Fund of $378,700,

[5:28:35] Voice 36: we will still have a healthy General Revenue Surplus Fund balance. We're actually over and

[5:28:40] Voice 36: above the policy minimum by about 6%. So discussion of planned spending begins on the bottom of page

[5:28:48] Voice 36: 633. So as mentioned, the value of the budget spending is $951,000. The largest expense in

[5:28:58] Voice 36: the budget is always relates to the people of the trust. So staff salaries and benefits,

[5:29:02] Voice 36: and that's budgeted at $5.63 million in the budget. That's about 58% of our overall budget,

[5:29:09] Voice 36: and that will pay for about 60 full-time equivalents the breakdown of the full-time

[5:29:14] Voice 36: equivalents by department is on page 634 and we can see that about half of our staff members

[5:29:20] Voice 36: are allocated to local planning services with the remaining half allocated amongst the various

[5:29:26] Voice 36: other departments there is a request for one new staff member in the budget it's for a 0.6 full-time

[5:29:34] Voice 36: equivalent fund development specialist that would be working with the conservancy that is a price

[5:29:39] Voice 36: tag of 52 000 in the budget and that includes base salary and benefits there is a business

[5:29:45] Voice 36: case for the new position that's included in the budget request from the islands trust

[5:29:51] Voice 36: conservancy that's included in this agenda and so of course there will be an opportunity to pull

[5:29:56] Voice 36: that information later if trustees would like some additional information on that position

[5:30:00] Voice 36: on what it might be doing. Standard factors that are driving the cost of salaries include a 2%

[5:30:06] Voice 36: wage increase for all of our 50 BCGEU staff members. There's also adjustments built into

[5:30:11] Voice 36: the number for the staff members that will be increasing in steps. So for staff that move up

[5:30:17] Voice 36: in steps within their grid and classification, they receive a 3% bump for each step that they

[5:30:21] Voice 36: increase. There's an effective up to 1.5% increase for excluded management staff.

[5:30:27] Voice 36: staff. We also have overtime costs. It's very rare that we don't put in overtime with the

[5:30:32] Voice 36: workloads here at the trust. And so we've got a budget of $51,000 in the draft budget to account

[5:30:37] Voice 36: for overtime. Benefits expenses included in our budget, 25.4% of base salaries. We usually have

[5:30:45] Voice 36: an updated figure for benefits expense by this time in the year. We haven't yet received that

[5:30:51] Voice 36: from the provincial service agency. I think that's because there's still negotiations underway

[5:30:56] Voice 36: way with the union. And so I don't believe they have a solid sense yet of where the benefit rate

[5:31:02] Voice 36: might land. So we may see that number change. I would expect if we do see a change, it's likely

[5:31:08] Voice 36: to increase, not decrease. And so with that benefit charge percentage, our benefits cost

[5:31:15] Voice 36: make up about 1.1 million in the budget. As usual, we don't include an allowance for staff turnover

[5:31:21] Voice 36: because we do plan to use unspent salaries to backfill for staff. We're bringing contractors

[5:31:27] Voice 36: to help. That said, we do tend to see a trend of underspending in the area of salaries, so that is

[5:31:33] Voice 36: something that could be contemplated by Council to adjust if there's desire. We have contracted

[5:31:40] Voice 36: services in the budget at $148,000. This is higher than what Council saw in the previous version of

[5:31:47] Voice 36: the draft budget. So there's been an addition of $100,000 to this line item for contracted human

[5:31:54] Voice 36: human resourcing. And that's to help address the significant and ongoing administrative

[5:31:59] Voice 36: workload concerns throughout the organization. So there's been a discussion internally about

[5:32:04] Voice 36: the administrative functions at the trust and the workloads and the stress

[5:32:08] Voice 36: that we're seeing on these particular staff members. There is a business case related to

[5:32:14] Voice 36: this $100,000. I believe FPC did receive information on this request and did add

[5:32:21] Voice 36: this hundred thousand dollars into the budget and that business case is included and again can be

[5:32:25] Voice 36: pulled if council would like to receive additional information on what those dollars will be used for

[5:32:30] Voice 36: the remainder of the dollars in this line item are directed particularly at contracted services

[5:32:37] Voice 36: from the public service agency related to human resourcing so they take care of paying all of

[5:32:42] Voice 36: our staff taking care of lots of the different back-end work related to human resourcing and

[5:32:48] Voice 36: so we have a contract with them to undertake that service and so that's what the additional

[5:32:53] Voice 36: 48 000 relates to other oh included in that is also ten thousand dollars uh for freedom

[5:32:58] Voice 36: of information requests uh which is a request that came from the legislative services team

[5:33:04] Voice 36: trustee remuneration has increased in this version of the draft budget since it was last seen by

[5:33:08] Voice 36: council um the main driver of that increase is new census information that was released

[5:33:14] Voice 36: in late February, I believe it was. So with the new census information, trustee remuneration has

[5:33:20] Voice 36: been updated, and that's in line with trust council policy on trustee remuneration. And so

[5:33:25] Voice 36: we've seen an increase to that amount over the last budget version of about 20 or $25,000. So

[5:33:30] Voice 36: the total value of trustee remuneration in the budget is $627,000. This also includes an increase

[5:33:38] Voice 36: increase of 2.5%, which accounts for CPI changes. That's also driving from the trust remuneration

[5:33:44] Voice 36: policy, as well as an update to the number of folios in local trust areas. Trust council

[5:33:52] Voice 36: meeting expenses have a budget of $54,000. And that makes the assumption that two trust council

[5:33:57] Voice 36: meetings will be held in person and the other three will be held electronically. And yes,

[5:34:01] Voice 36: I do mean two and three, we have an additional trust council meeting planned for next fiscal

[5:34:06] Voice 36: year because it's the election year and so there's an additional meeting for orientation

[5:34:10] Voice 36: so two of them are budgeted for in person and the remainder electronic executive committee

[5:34:18] Voice 36: also has a reduced meeting expense budget of five thousand dollars and that follows the assumption

[5:34:22] Voice 36: that they will continue to meet mostly electronically which is in line with current

[5:34:26] Voice 36: practice and plans for the future the same is true for council committees we've got a very small

[5:34:31] Voice 36: budget for each of those a thousand dollars each and that acknowledges a continued electronic

[5:34:36] Voice 36: electronic meeting attendance with a small budget to allow for the occasional in-person meeting if

[5:34:40] Voice 36: desired. We have increased the cost in the budget for all staff meetings over last year's budget so

[5:34:47] Voice 36: the amount in next year's budget is $16,000. There is a continued hope that we might be able to meet

[5:34:53] Voice 36: in person once again so staff are really missing that sort of in-person connection with one another

[5:34:59] Voice 36: and those all-staff meetings are a great time for us to do that. So we are planning to move back

[5:35:04] Voice 36: into that realm. And so we've budgeted $16,000 for those meetings. Local planning services have

[5:35:11] Voice 36: pro-D days quite often. I think it's four times a year. There's an expectation that there'll be a

[5:35:18] Voice 36: blend of in-person meetings as well as in-person. And so we've got $6,000 for those quarterly

[5:35:24] Voice 36: meetings in the budget. Direct expenses associated with local trust committees is in the budget at

[5:35:30] Voice 36: historical values of 68 400 so this figure is higher than what we're forecasting for the current

[5:35:36] Voice 36: year um and that's because we're anticipating local trust committees we'll move back to uh more

[5:35:41] Voice 36: in-person meetings uh we're also likely to see an increase in our minute taker uh remuneration um

[5:35:47] Voice 36: and also and and that is the main driver of what's in that dollar figure is minute takers we have

[5:35:55] Voice 36: have $179,500 in the budget for LTC project expenses. So on page 647 of the agenda is where

[5:36:06] Voice 36: we have a breakdown of the specific local trust committee projects that are being budgeted for.

[5:36:11] Voice 36: So there's $26,000 included in that amount. That's an allowance for unknown projects that

[5:36:17] Voice 36: may come forward in the year. And the remainder of the amount is dedicated to specific projects.

[5:36:22] Voice 36: And we'll go through that a little later in the session.

[5:36:27] Voice 36: The Islands Trust Conservancy has put forward their budget request, net of salaries expense.

[5:36:33] Voice 36: It's looking to request $257,000 in the budget.

[5:36:38] Voice 36: Some of the changes include an increase to property management costs, and that reflects new nature reserves and covenants.

[5:36:44] Voice 36: They're constantly acquiring new land and doing more work, and that comes with a price tag, of course.

[5:36:49] Voice 36: and the request that's being put forward by the Conservancy Board is on page 714

[5:36:55] Voice 36: and Council will have an opportunity to pull that for discussion as well.

[5:37:00] Voice 36: Our office leases and associated costs, no change over the previous budget version,

[5:37:05] Voice 36: it sits at about a half a million dollars that funds our three staff offices

[5:37:09] Voice 36: as well as the smaller island offices that are used by planners and trustees

[5:37:12] Voice 36: on Galliano, Main, Pender, Saterna and Denman.

[5:37:18] Voice 36: We've not seen a break in the insurance market,

[5:37:20] Voice 36: so we are once again for many years in a row now seeing an increase there and we have a budget of

[5:37:26] Voice 36: $192,000 for insurance costs next year and that's a slight increase over the current year by about

[5:37:32] Voice 36: $7,000 and that's based on our actual renewal rates. We do have legal costs budgeted consistent

[5:37:40] Voice 36: with prior years so $265,000 included in the budget. This funds general legal costs so that's

[5:37:47] Voice 36: when we are reaching out for legal opinions it also funds bylaw enforcement litigation as well

[5:37:52] Voice 36: as litigation defense for instances where we are being sued this can be a very difficult item to

[5:38:00] Voice 36: budget for we do look at historical trending spends we look at the cases that we currently

[5:38:04] Voice 36: have on the go but it can be something that's really difficult to actually estimate for future

[5:38:09] Voice 36: spending an alternative approach here would be to budget a lower expense in this area acknowledging

[5:38:15] Voice 36: acknowledging that any additional legal costs would have to be funded out of surplus monies.

[5:38:21] Voice 36: The same concept is true of our contingency funding. So the draft budget includes $13,000

[5:38:26] Voice 36: for contingency. Again, this is something that's just budgeted for the unknown. And we could reduce

[5:38:34] Voice 36: this budget item if there was a desire and simply fund emergent issues out of surplus monies during

[5:38:39] Voice 36: the year. Our software support and licensing has a budget number of $85,000 in the budget that pays

[5:38:47] Voice 36: for all of the many, many software licenses

[5:38:50] Voice 36: that we use at the Trust for the various departments.

[5:38:55] Voice 36: Our internet costs, thankfully, fairly stable,

[5:38:57] Voice 36: budgeted at $47,000.

[5:39:00] Voice 36: Technical support has a budget of almost $100,000.

[5:39:04] Voice 36: It's $99,700 to be exact.

[5:39:06] Voice 36: And that pays for our contracted technical support

[5:39:09] Voice 36: that's deemed to be above the level of expertise

[5:39:12] Voice 36: that our in-house staff can provide.

[5:39:15] Voice 36: that's typically for tier two support and above for any techies out there the breakdown of that

[5:39:22] Voice 36: forty three thousand dollars is directed towards a general support contract and then we have about

[5:39:27] Voice 36: sixteen thousand dollars that's dedicated to support for specific projects and then we've

[5:39:33] Voice 36: got a small amount for phone support ten thousand dollars for website support i think that was a

[5:39:37] Voice 36: specific question that came up earlier around how much we're paying for website and we also have

[5:39:42] Voice 36: $25,000 allocated for the purchase of updated GIS mapping data. Our computer hardware and software

[5:39:52] Voice 36: budget is higher in next year's budget than usual at $67,000. So we do have $21,000 budgeted for a

[5:40:00] Voice 36: new server backup system, and that's to accommodate the increased data loads that we're seeing from

[5:40:04] Voice 36: heightened use of electronic documents at the trust as we move into a more modernized way of

[5:40:09] Voice 36: of working. So the previous version of the budget, we had an incorrect number in the budget for the

[5:40:15] Voice 36: server replacement. We were off by about $16,000 or something quite significant. So we've adjusted

[5:40:20] Voice 36: that. So that number is higher in this version of the budget than the previous. We also have

[5:40:25] Voice 36: $14,900 included in the budget for the purchase of new trustee hardware. There was a brief

[5:40:30] Voice 36: discussion around deferring the purchase of that hardware. But in December, Trust Council decided

[5:40:36] Voice 36: decided not to take that approach so it's still included in the budget. Our communications cost

[5:40:42] Voice 36: and conservancy fundraising cost is a price tag of almost $70,000 for next year. $50,000 of that

[5:40:49] Voice 36: is dedicated towards our communications work under Trust Area Services. I think clearly there's been

[5:40:54] Voice 36: an identified need for support on the communications team. We have about $15,000 dedicated for

[5:41:00] Voice 36: conservancy communications and $5,000 for local trust committee communications. Our strategic

[5:41:07] Voice 36: Strategic plan projects total 296,300.

[5:41:12] Voice 36: I think the number in the briefing is wrong.

[5:41:14] Voice 36: So $296,300 in the draft budget.

[5:41:18] Voice 36: We do have listed on page 673 on the screen, thanks Lori,

[5:41:22] Voice 36: a list of the projects that are receiving funding

[5:41:25] Voice 36: in the year.

[5:41:27] Voice 36: And so each of these projects, again, has a business case

[5:41:31] Voice 36: and staff can speak to them in more detail

[5:41:32] Voice 36: if council wishes.

[5:41:34] Voice 36: is. Operational projects total $373,000 in the budget. The largest of those is $367,000 for the

[5:41:43] Voice 36: local government development approvals program, fully funded by grants, again, so no impact to

[5:41:48] Voice 36: taxpayers, and then a small amount of $6,500 to keep us current in electronic documents management.

[5:41:58] Voice 36: I think that's everything related to our operating and capital budget that I need to go through.

[5:42:04] Voice 36: we do include numerical detail in the agenda package beginning on page 640 so lots of data

[5:42:11] Voice 36: included but it is there for your review and i'm happy to answer any questions on that

[5:42:16] Voice 36: thank

[5:42:21] Voice 28: you

[5:42:24] Voice 11: very much for that fulsome report are there any questions on the item at 19.2.4.3

[5:42:32] Voice 11: recommended budget overview highlights alex allen can

[5:42:41] Trustee Allen: i ask about business cases

[5:42:42] Trustee Allen: oh

[5:42:43] Voice 11: well we haven't got there yet um so uh that'll be our next item but um on uh nine on the

[5:42:53] Voice 11: budget overview and highlights are there any questions from council online uh i see grants

[5:43:02] Voice 11: got thank

[5:43:05] Voice 42: you julia could you just explain to me uh where the grant money comes from please

[5:43:11] Voice 42: uh

[5:43:14] Voice 36: certainly we have a number of different places that we're receiving

[5:43:16] Voice 36: receiving grants from it's primarily the provincial government and the federal government

[5:43:21] Voice 36: okay

[5:43:24] Voice 42: when you say it has no impact on taxes it seems like it's taking money out of one pocket

[5:43:31] Voice 42: stick it in another pocket it's all tax money coming somewhere isn't it so

[5:43:37] Voice 36: specifically we're

[5:43:39] Voice 36: talking about islands trust taxation so it has no yeah no impact

[5:43:43] Voice 42: okay all right i understand that

[5:43:47] Voice 42: okay thank you okay

[5:43:50] Voice 11: great thank you scott uh grant scott dan rogers this

[5:43:57] Trustee Rogers: may uh come up in our

[5:43:59] Trustee Rogers: discussion about motions etc but one thing you said i haven't heard you say before um

[5:44:06] Trustee Rogers: and i was curious is and it's true we constantly uh underspend our salary budget at least in my

[5:44:15] Trustee Rogers: seven years and you actually said something about I don't want to put words in your mouth but it was

[5:44:23] Trustee Rogers: something like you could make an allocation for the fact that we're going to underspend that

[5:44:29] Trustee Rogers: budget but it doesn't sound like what I would understand to be appropriate budgeting principles

[5:44:36] Trustee Rogers: to to presume you're going to underspend a budget item for to be fully stopped is it am I wrong that

[5:44:44] Trustee Rogers: that you could do that?

[5:44:45] Trustee Rogers: And is there a way to do that?

[5:44:46] Trustee Rogers: I just didn't, I was, as I said,

[5:44:49] Trustee Rogers: I may have misunderstood what you said,

[5:44:50] Trustee Rogers: but I was curious.

[5:44:51] Trustee Rogers: It struck me as you went through that.

[5:44:53] Trustee Rogers: So thanks.

[5:44:57] Voice 36: Yes.

[5:44:57] Voice 36: So the way that we budget for salaries and benefits

[5:45:00] Voice 36: is to make the assumption that all positions

[5:45:02] Voice 36: will be filled for the duration of the year.

[5:45:05] Voice 36: So we know that's typically not a reality.

[5:45:08] Voice 36: We do have staff turnover.

[5:45:10] Voice 36: We do have staff leave.

[5:45:11] Voice 36: We often have a gap between when staff leave

[5:45:14] Voice 36: and when we hire.

[5:45:15] Voice 36: year. So there is sometimes a buffer that's built in or reduction that's built into salaries and

[5:45:23] Voice 36: people refer to it as churn, where you would budget for a full complement of staff and then

[5:45:28] Voice 36: reduce it by a certain amount to account for the fact that you're likely to have some vacancies in

[5:45:32] Voice 36: the year. So we don't do that because we make the assumption that any vacant positions will use that

[5:45:38] Voice 36: money to either backfill with a contractor or bring in a temporary staff member.

[5:45:45] Trustee Rogers: Sorry, just a

[5:45:46] Trustee Rogers: further question i want to make sure that i understand i just want to make sure we're

[5:45:50] Trustee Rogers: double budgeting because don't we also have a line item for contractors in there and therefore

[5:45:56] Trustee Rogers: it is or is that a separate contractor item because it seems to me that we wouldn't

[5:46:01] Trustee Rogers: beat one or the other as opposed to anyway are we are we budgeting for backbone no

[5:46:09] Voice 36: so our contracted

[5:46:10] Voice 36: services item is where we would put the actual cost if we were to hire a contractor but we don't

[5:46:16] Voice 36: have any budgeted items in there or budgeted dollars in there um for staff vacancies what

[5:46:22] Voice 36: we have in contracted services is known contractors that will be doing uh work for us that is not um

[5:46:29] Voice 36: staff work so there's no double counting of the dollars okay

[5:46:36] Voice 28: thank you um paul brent

[5:46:41] Voice 32: so there are organizations that do forecast um fortune with employees and they adjust it would

[5:46:51] Voice 32: Would it be possible for the Islands Trust to do that?

[5:46:54] Voice 32: There's no accounting principle that's violated specifically by the trust.

[5:46:58] Voice 32: It happens elsewhere.

[5:47:00] Voice 32: And I guess we could always use our somewhat large surplus to adjust if by chance.

[5:47:05] Voice 32: I mean, I've been here now.

[5:47:06] Voice 32: This is the 11th year.

[5:47:08] Voice 32: We have always had churn.

[5:47:10] Voice 32: We've always significantly not had the kind of dollars we thought we're going to spend on staff.

[5:47:16] Voice 32: And we've never spent it on consultants.

[5:47:18] Voice 32: so is it possible to do this

[5:47:21] Voice 28: it

[5:47:26] Voice 36: certainly is possible um it doesn't violate any budgeting

[5:47:30] Voice 36: practices or accounting practices it's simply what do we wish to do what does council think

[5:47:36] Voice 36: is the best way to budget for this um one of the ways in assessing what the best way to budget for

[5:47:40] Voice 36: is to look at what's transpired throughout history and when we do look at the historical

[5:47:46] Voice 36: spending for islands trust in the area of salaries and benefits we do see an underspending

[5:47:50] Voice 36: I did work on this a little while ago, maybe a year ago, and I think the average underspending was around $200,000 or $250,000 a year underspending in salaries.

[5:48:01] Voice 36: Some of that would have been offset and potentially in an overspending contracted services, but I think it's fairly safe to say $200,000 underspent each year.

[5:48:14] Voice 11: Thank you. And Dan, do you have your hand up?

[5:48:17] Voice 11: Sorry, I'm doing back here.

[5:48:19] Voice 11: year oh i see um and now grant scott your hand is still up did you wish to ask a question again

[5:48:31] Voice 11: no i don't see him on the screen either so his hand appears to be stuck so oh there we go okay

[5:48:37] Voice 11: thank you so then i'm going to go to alex allen yeah

[5:48:42] Trustee Allen: so this question is this is sort of following

[5:48:45] Trustee Allen: up to um this whole contracting um what i don't get is you know it's all the business cases all

[5:48:51] Trustee Allen: except one needs a third-party contractor and um i just don't understand uh why we're kind of

[5:49:00] Trustee Allen: commonly outsourcing all these things and we've sort of got this shadow public service going on

[5:49:07] Trustee Allen: and you know why can't we um where is it here sorry i took some notes and i can't read them now

[5:49:13] Trustee Allen: um none of the specialized work remains in islands trust specialized skills that are moving out

[5:49:19] Trustee Allen: creating a lack of development and training opportunities and side items trust and so

[5:49:23] Trustee Allen: i just um i just wonder whether there's ever been a analysis cost analysis of hiring a contractor

[5:49:29] Trustee Allen: versus um having a staff member do these particular jobs there's a lot of contractors

[5:49:38] Trustee Allen: and is there not some opportunity for staff members to get some extra training and all these

[5:49:43] Trustee Allen: levels i think the cao has his hand up on that matter the

[5:49:49] Voice 15: staff are oversubscribed so when we

[5:49:52] Voice 15: when we top out on staff's ability to deliver the work unless it's a particularly um specific

[5:49:58] Voice 15: task and you saw we had a contractor today develop a specific engagement program um but we go to

[5:50:06] Voice 15: contractors when we run out of staff time and so when you see you know yesterday you heard we have

[5:50:13] Voice 15: something like 100

[5:50:13] Voice 15: projects on on the go and we're getting concerns that our projects aren't getting

[5:50:20] Voice 15: done once we've maxed out there our staff we then go what funds can we allocate and how can we get

[5:50:26] Voice 15: some people in to do that work if we have more staff we would have less contracting the other

[5:50:31] Voice 15: scenario is is that we've been fairly light on contractors actually over the years you're only

[5:50:35] Voice 15: seeing that more recently, where we're coming to you and going, we can't do it. And we need

[5:50:45] Voice 15: that assistance in order to deliver on the various projects. And we can go through each

[5:50:50] Voice 15: of those contracted elements if you wish. I appreciate the question on training. There

[5:50:56] Voice 15: is a request here for dollars that could be associated with training. I'm quite concerned

[5:51:03] Voice 15: that we're fraying um with regards training inside the organization meaning we don't have time to

[5:51:10] Voice 15: train um covid has provided a whole new set of skills that we need to have that we can't keep up

[5:51:17] Voice 15: with or to learn enough to go across the whole organization one of them we're witnessing right

[5:51:24] Voice 15: now where you know we're doing these meetings and so forth so um generally that's the approach

[5:51:29] Voice 15: with contracting it's it's not preferred um and we we fill our stuff out first generally and then

[5:51:35] Voice 15: move to a more contracted model thank

[5:51:40] Voice 11: you very much ceo um so i've got uh lee middleton and ben

[5:51:45] Voice 11: mcconkey on my speakers list here at the moment we're coming up very closely to having been in

[5:51:51] Voice 11: this session well since we returned two hours ago and three o'clock is our break and maybe if we've

[5:51:57] Voice 11: had enough once i've answered the provided the opportunity to the two people on my speakers list

[5:52:03] Voice 11: we would uh go to our break come back have a discussion on the business cases which i think

[5:52:08] Voice 11: the overview may be short the discussion may be long and then that'll get us to the point where

[5:52:13] Voice 11: we can perhaps potentially make some decisions about stuff and if anybody has any emotions and

[5:52:19] Voice 11: i asked steve to fire one over to lori so that we have some preparation on the screen for that

[5:52:24] Voice 11: So let me go to Lee Middleton and Ben McConkey,

[5:52:28] Voice 11: and maybe that'll be just perfect for our break.

[5:52:31] Voice 11: Lee Middleton.

[5:52:32] Trustee Middleton: Thank you, Chair.

[5:52:33] Trustee Middleton: Thank you, Julia.

[5:52:34] Trustee Middleton: Question about insurance.

[5:52:36] Trustee Middleton: Obviously it's been rising significantly the last term,

[5:52:40] Trustee Middleton: and then most particularly the last two years.

[5:52:42] Trustee Middleton: And I know there was some discussion about going to what

[5:52:45] Trustee Middleton: I think is called captive in the industry,

[5:52:47] Trustee Middleton: which in this case was a collection of municipal customers

[5:52:50] Trustee Middleton: Customers for insurance who, in essence, self-insure and then offer that product to the trust that you had talked about ongoing discussions with that group.

[5:53:00] Trustee Middleton: And I just wonder what what happened, if it's in process, what it looks like, if there is potential savings or maybe potential savings.

[5:53:09] Trustee Middleton: Thank you.

[5:53:11] Voice 36: So that process is still underway.

[5:53:14] Voice 36: We don't have much more of an update than what was provided at the last trust council meeting,

[5:53:17] Voice 36: which is simply to say uh we're providing all of the information that the actuaries are requesting

[5:53:22] Voice 36: of us so they can do their assessment to determine whether or not uh they would like to take islands

[5:53:27] Voice 36: trust on um as an insured client uh unfortunately we haven't progressed far enough into that

[5:53:34] Voice 36: discussion don't have a conclusion in order to make any adjustments for our next fiscal year's

[5:53:38] Voice 36: budget thank

[5:53:42] Voice 11: you lee for that question uh

[5:53:44] Voice 3: ben mccarthy it's just a chair of local media it's

[5:53:48] Voice 3: It's a process question. And because I thought of the question I wanted to ask Julia, and it's a question that she can't answer.

[5:53:54] Voice 3: It's like, well, Julia, what do you think? You know, you work for KPMG.

[5:53:59] Voice 3: You're a pro. You're like top level finance person. What do you think of our budget?

[5:54:05] Voice 3: But now we can't ask her that question. And what a drag that is, you know, for the democratic process here.

[5:54:12] Voice 3: Is there a way around that? Is there a way other than at some dinner or something?

[5:54:16] Voice 3: thing go hey julia what do you think of the budget blah blah or whatever happens you know

[5:54:20] Voice 3: but why can't we do i don't get it you know this is a great opportunity i'd be fascinated to know

[5:54:25] Voice 3: what you think julia on how we can improve our budget well i

[5:54:29] Voice 3: don't know that it's

[5:54:29] Voice 11: fair to put

[5:54:30] Voice 11: the staff on the spot like that um but you could certainly ask that of our other professional

[5:54:35] Voice 11: accountant in the room which is uh peter grove um and um you know from an objective perspective

[5:54:44] Voice 11: from a professional accountant?

[5:54:47] Trustee Grove: Yeah, based upon our assumptions and expectations,

[5:54:51] Trustee Grove: I think this is a perfectly reasonable budget.

[5:54:53] Trustee Grove: If we wanted to reduce what we've been called services,

[5:54:58] Trustee Grove: then we can reduce it.

[5:55:00] Trustee Grove: But bearing in mind the realities,

[5:55:04] Trustee Grove: our staffing realities,

[5:55:05] Trustee Grove: bearing in mind that there are contracts,

[5:55:09] Trustee Grove: union contracts that we have to follow,

[5:55:12] Trustee Grove: um yeah i'm very happy uh to be presenting this budget i feel it's reasonable and um fairly

[5:55:20] Trustee Grove: conservative and there are things i guess in there that i wouldn't do but if it was just up to me

[5:55:25] Trustee Grove: but um but but we're a group of 26 people making decisions here and uh and so yeah i'm comfortable

[5:55:33] Trustee Grove: for with it.

[5:55:35] Voice 11: Thank you, Ben. I do appreciate the question. So I promised you a break and let's

[5:55:45] Voice 11: all just have a 15-minute break and we'll come back here and we'll hear the business cases and

[5:55:50] Voice 11: then we can enter into some debate about or get a motion on the table to adopt or whatever it is

[5:55:57] Voice 11: you want. And I think there's some alternative motions out there. Thank you. Let's come back at 3.15.

[6:14:12] Voice 11: Okay. So we're going to go through business cases now. I'm looking for Julia. There she is. Fantastic. All

[6:14:36] Voice 11: right. So I think if it's all right with council, and if you have any objections or some additional questions, now would be the time to raise your hand.

[6:14:44] Voice 11: But I'd like to go through the business cases. I don't see us going through those in a lot of detail because we've seen them before.

[6:14:50] Voice 11: I think there's one other new one here. And so we might want to look at that one in some detail and get the proponent to speak to it.

[6:15:00] Voice 11: And then we'll go into the. Well, there's also the special tax requisition here, request for decision as well.

[6:15:10] Voice 11: And I don't know if we need to address that. We probably need to address that before we adopt the budget anyway, for sure.

[6:15:19] Voice 11: So let us begin. I don't see any hands up. Oh, I see one hand up there, Trustee Johnson.

[6:15:25] Voice 11: And just before I come to Trustee Johnson, that reminds me, when we do get to voting, it would be very helpful for Carmen particularly.

[6:15:34] Voice 11: Secondly, if you have your video cameras on and and then raise your digital hands, sometimes the contrasts on your back, depending on your background, the hands are maybe visible or not.

[6:15:45] Voice 11: So just have a glance at your own camera and see how visible your digital hand is so that we can be sure to to know that you got it.

[6:15:54] Voice 11: But I'm also looking at the participants list. So let us go to Peter Johnson before we go to the business cases.

[6:16:03] Voice 11: peter johnson wondering

[6:16:05] Trustee Johnston: where i can find the business cases please oh

[6:16:07] Voice 11: okay perfect so they

[6:16:09] Voice 11: uh started 9.2.444 and that's on page 647 and let's go to julia mobs so

[6:16:26] Voice 36: i won't be speaking

[6:16:27] Voice 36: to the business cases uh today um will be the chair will be taking a poll of trust council to

[6:16:34] Voice 36: see which case this council would like to have staff speak to specifically um so i think that

[6:16:39] Voice 36: Oh, direction came from executive committee, if I remember correctly.

[6:16:43] Voice 11: Okay, very good. I didn't recall that. So therefore, then, in the business case sections 9.2.444 through four, there's too many fours in this, from 9.2.4.4.1 to 9.2.4.4.4,

[6:17:02] Voice 11: Or are there business cases that you would like to have some discussion or presentation from the proponent?

[6:17:13] Voice 11: And so that would be 9.2.4.1, which is on page 647 through to 9.4.4.4.

[6:17:21] Voice 11: So, Alex Allen?

[6:17:23] Voice 11: Sorry, I want to talk about SWPA. Is that the time?

[6:17:26] Voice 11: Oh, so what this super comes after is a separate item. Okay.

[6:17:36] Voice 11: Oh, no, it's in the same section right here.

[6:17:39] Voice 11: Yeah, but it's on

[6:17:40] Voice 11: the next page, but it's in the same section. So it is

[6:17:45] Voice 11: considered. Yeah, it's RFD. Well, it's a different

[6:17:51] Voice 11: decision. And certainly we need to consider that decision before

[6:17:54] Voice 11: before we adopt the budget.

[6:17:56] Voice 11: But so let me just, I would say, let's discuss,

[6:18:05] Voice 11: I'm gonna say, let's discuss the SWPA as well,

[6:18:07] Voice 11: included in this group, but that is a decision

[6:18:11] Voice 11: which has some different weight to it.

[6:18:13] Voice 11: So I would come to it last, I think.

[6:18:15] Voice 11: But so on 9.2 point, so I'm gonna tick that

[6:18:18] Voice 11: as Alex Allen wants to speak to that one.

[6:18:20] Voice 11: Does, is there anything else that we need

[6:18:23] Voice 11: from the other business cases?

[6:18:25] Voice 17: anybody

[6:18:26] Voice 11: you want to hear from the proponents on any of these

[6:18:31] Voice 28: well

[6:18:35] Voice 11: it's just for clarity of

[6:18:38] Voice 11: information trustee morrison yes

[6:18:44] Trustee Morrison: um i really would like to understand a little bit more about

[6:18:48] Trustee Morrison: the gambier one um the it's on page 648 what's

[6:18:55] Voice 11: the number oh the ltc projects business case

[6:19:00] Trustee Morrison: LTC projects and

[6:19:03] Voice 11: the Gambier one 648 so is a staff member able who's going to speak to that

[6:19:11] Voice 11: from an LTC project perspective other than a Gambier trustee yeah I can

[6:19:18] Trustee Morrison: maybe I can make my

[6:19:20] Trustee Morrison: question very specific okay

[6:19:23] Voice 11: so

[6:19:24] Trustee Morrison: my my question is actually not so much for the trustees about what

[6:19:28] Trustee Morrison: what the project's about it's more for the maybe the CEO or David Marler about like this to me

[6:19:35] Trustee Morrison: looks like it should be in planning services budget and I'm unclear why it's coming out as a

[6:19:40] Trustee Morrison: separate request why it's not fundamentally regular staff time David

[6:19:49] Voice 11: Marler yeah sorry I'm

[6:19:51] Voice 1: not quite understanding the question is it in reference to the dollars or a misunderstanding

[6:19:59] Voice 1: understanding. More clarity on the question, Trustee Morrison.

[6:20:03] Trustee Morrison: So what are the costs that,

[6:20:06] Trustee Morrison: like, why is a OCP and LUB review not part of the sort of regular business of the trust? Why is it a

[6:20:14] Trustee Morrison: special project budget, I guess? Like, I guess I'm just not understanding why it's not in the

[6:20:20] Trustee Morrison: regular budgeting process for LTC.

[6:20:24] Voice 1: Go ahead, David. Yeah, I think I understand that there.

[6:20:27] Voice 1: Thank you. All of the projects, local trust committees, including amendments to LCPs, they're all considered projects.

[6:20:37] Voice 1: So every one of those would need to have a budget allocated to it.

[6:20:43] Voice 1: That budget would cover things like if we need external assistance, communications, First Nations engagements, legal, a whole host of things,

[6:20:53] Voice 1: which are usually developed at the project charter stage, as you know.

[6:20:58] Voice 1: So what we have done for budgeting purposes is said any project where the dollars are going to be more than $5,000, then we need a business case, a specific business case for it.

[6:21:11] Voice 1: So Trust Council knows what they're allocating the dollars to.

[6:21:16] Voice 1: If it's something that's less than $5,000, it's more likely going to be a small project done by staff in-house and doesn't need too many dollars.

[6:21:26] Voice 1: So we have a pool of dollars set aside for that purpose.

[6:21:30] Voice 1: Is that answering the question or is there something I'm missing?

[6:21:35] Trustee Morrison: No, I guess it is.

[6:21:36] Trustee Morrison: But given the policy discussion earlier today, it also like why these two and not two others

[6:21:44] Trustee Morrison: that are coming later this year, for instance, like are we going to put four on the table

[6:21:48] Trustee Morrison: this year or these?

[6:21:49] Trustee Morrison: There's two here, I think, that are related like OCP, LUB type things.

[6:21:54] Trustee Morrison: and I'm just a little bit unclear on how to make a decision about these two relative to anything

[6:21:58] Trustee Morrison: else that's coming up this year and

[6:22:01] Voice 1: if I may through the chair yeah it's a good point the

[6:22:05] Voice 1: right now we don't have a policy to help us with that prioritization so it's really a request

[6:22:14] Voice 1: trust committees what would you like to see in the next fiscal year what would you like to do

[6:22:19] Voice 1: and that's what comes forward.

[6:22:22] Voice 1: So council has all of them in front of them so far

[6:22:25] Voice 1: that have been received for the upcoming fiscal year.

[6:22:29] Voice 1: So my assumption would be that if there is another one,

[6:22:32] Voice 1: another LCP out there,

[6:22:35] Voice 1: that's going to go into the budget for the following fiscal year

[6:22:39] Voice 1: in the next cycle.

[6:22:40] Voice 1: The policy would help by providing that criteria

[6:22:45] Voice 1: or that prioritisation criteria

[6:22:48] Voice 1: criteria to assist council in making those decisions as to you know if we get four we can

[6:22:55] Voice 1: only do two then which two do we pick okay

[6:23:00] Voice 11: thank you did that help trustee morrison yeah okay so

[6:23:08] Voice 11: now uh question from david critchley and a question from paul brent on on uh on which item

[6:23:14] Voice 11: uh

[6:23:16] Voice 9: these are the two uh this is a general question uh just following up uh trustee morrison's

[6:23:21] Voice 9: concerns there uh which is you know the appropriate pocket to be taking these things from and and uh

[6:23:29] Voice 9: for me whether there are synergies now i'm looking at the one for denman island uh which is

[6:23:36] Voice 9: this similar one in some respects to salt spring island we're both complaining um about housing

[6:23:44] Voice 9: situations which are getting worse on our islands and i'm sure that those aren't the only two

[6:23:49] Voice 9: islands. So I'm just wondering about having two separate projects there. I'm sort of envisioning

[6:23:57] Voice 9: this system whereby we've got a couple of different people in a couple of different areas doing

[6:24:04] Voice 9: a lot of the same work. Could these be combined in some way or will they be actually done in a way

[6:24:13] Voice 9: which would facilitate some cooperation um so i could i could imagine that maybe half half the

[6:24:21] Voice 9: work would be overlapping uh yes there'd be special considerations for different islands but

[6:24:27] Voice 9: uh i'm just i'm just concerned here about a lot of duplication and looking for efficiency

[6:24:33] Voice 9: opportunities which if it was done as a uh as sort of an in-house land use or regional planning

[6:24:41] Voice 9: planning exercise then it wouldn't it wouldn't need the special business case so it sort of

[6:24:45] Voice 9: follows on a little bit from from trustee morrison's question anyway i'd be interested

[6:24:50] Voice 9: in a response to that thank you

[6:24:53] Voice 1: david yeah thank you um exactly uh that's the intent to the regional

[6:24:59] Voice 1: planning team is to take um the projects that have been identified by local trust committees

[6:25:05] Voice 1: committees as a priority and we will look at who is the most appropriate staff person.

[6:25:12] Voice 1: So in the past we would have a planner assigned to each local trust committee and those planners

[6:25:20] Voice 1: would work on projects for that particular trust committee.

[6:25:23] Voice 1: We're trying to break away from that, trying to get away from doing that process and instead

[6:25:29] Voice 1: there have a group of planners that focus on project planning and as far as how that gets

[6:25:37] Voice 1: allocated that's what we would do internally with as management is identify who is the most

[6:25:45] Voice 1: appropriate planner who has the capacity and if there's projects that have similarities or

[6:25:51] Voice 1: would benefit from one planner working on both of them and the capacity allows that to happen

[6:25:56] Voice 1: and then we'll definitely try and make that work.

[6:26:01] Voice 1: And I think the CAO.

[6:26:02] Voice 15: CAO Hotson-Pillard, over to you.

[6:26:04] Voice 15: Well, I deeply appreciate the questions.

[6:26:07] Voice 15: Both of the questions from the last two trustees

[6:26:09] Voice 15: illustrate exactly where we're trying to go.

[6:26:13] Voice 15: And that is, and the session this morning,

[6:26:16] Voice 15: one, to aid us next time we have this conversation

[6:26:19] Voice 15: to have projects in front of you that are vetted,

[6:26:22] Voice 15: vetted by Regional Planning Committee

[6:26:23] Voice 15: and in front of you with criteria

[6:26:25] Voice 15: for why this one should go now

[6:26:27] Voice 15: and not and this one should go later and in fact vance's analysis from yesterday had a similar

[6:26:34] Voice 15: thing you better get on starting to amend your ocps and you know not off the cuff but he said

[6:26:40] Voice 15: start with the ones that are most in need and then the criteria we're trying to establish

[6:26:45] Voice 15: identifies that need you will recall as we're trying to amend our service and do it more

[6:26:51] Voice 15: efficiently we have taken a group of planners and made them the regional planning group

[6:26:55] Voice 15: planners are involved with every single project even though there's a third party contractor

[6:27:00] Voice 15: there's planning staff that are working organizing all of that work much like claire would be working

[6:27:08] Voice 15: with the contractor doing all of the work for the trust policy engagement there's a significant

[6:27:13] Voice 15: amount of work working with that person and the fact that these are concurrent is a great thing

[6:27:19] Voice 15: because just as the trustee asked we can borrow borrow from each other and it is an attempt at

[6:27:25] Voice 15: being more efficient and transparent in our process so thank you

[6:27:30] Voice 9: follow up with that chair

[6:27:32] Voice 9: i'm sure um so if there is a synergy occurring on these two is there any budget ramification from

[6:27:41] Voice 9: that is you know do we just add those up the same or is there some allowance that could be made

[6:27:49] Voice 9: because they could be handled by the same crew.

[6:27:55] Voice 15: Well, that's baked into the numbers you're seeing.

[6:27:57] Voice 15: So that's already been, if we did it sort of the old way,

[6:28:01] Voice 15: you'd be seeing them one after another, perhaps disconnected,

[6:28:06] Voice 15: different planners, less communication,

[6:28:10] Voice 15: and potentially a respending of 30% of those dollars.

[6:28:14] Voice 15: And that's what this is an attempt to avoid.

[6:28:19] Voice 11: Okay. Thank you very much.

[6:28:21] Voice 11: Hopefully that provides clarity. So I just want to check in the room here and online.

[6:28:25] Voice 11: Those that have any questions about any of these items here, ideally in some kind of a sequential order.

[6:28:30] Voice 11: But there's a list of business cases. And indeed, SWPA is a separate item under Section 9.2.4, but it is a separate item that's an RFD.

[6:28:40] Voice 11: And so on the business cases, I see Case Longerice. Anybody else in the room? Paul Brent, did you have your hand up earlier?

[6:28:47] Voice 11: Okay. So let's go to Paul Brent and then Case Longerice and Laura Bushaken and anybody else in the room so I don't miss you. Okay, go ahead.

[6:28:59] Voice 11: Just quickly

[6:28:59] Voice 32: to follow up on the last two discussions, we have Gambier Island OCP, but we also have Gambier Associated Islands OCP, and we have Keats Island.

[6:29:10] Voice 32: It's all part of the same area, the same LTA with 430 people and three OCPs.

[6:29:16] Voice 32: We heard from Mr. Vance yesterday that one crucial thing is to reduce the number of OCPs.

[6:29:23] Voice 32: this would seem like a prime target uh yeah particularly given given the the type of

[6:29:32] Voice 32: islands they are they don't have large commercial cores at all they don't have a lot of services so

[6:29:38] Voice 32: i would think that it would be simpler but there you go thank

[6:29:41] Voice 11: you well thank you paul but remind

[6:29:44] Voice 11: you and others that really we only received this information on the government's report

[6:29:48] Voice 11: report a few weeks ago. And this budget has been in stream for some time. So case long

[6:29:54] Voice 11: arise, and then Lord will be shaken. Not to say there couldn't be a change.

[6:30:00] Voice 11: Thank

[6:30:01] Voice 34: you. I had a couple of questions on the Ganges project and the housing project.

[6:30:06] Voice 34: And in regards to the legal opinion costs, one is $20,000, one is $15,000.

[6:30:12] Voice 34: When I look at other projects, often it's $4,000, $5,000, $6,000.

[6:30:17] Voice 34: It seems to be much larger than any others.

[6:30:21] Voice 34: I wonder why. I have to go to staff on that.

[6:30:25] Voice 1: Sorry, which

[6:30:26] Voice 11: page are we on?

[6:30:28] Voice 11: What page are you on there?

[6:30:36] Voice 11: yeah you'll have to use the microphone and whoever's got theirs on enough to

[6:30:41] Voice 34: turn it off

[6:30:42] Voice 34: okay the housing project is on starts on page six six four and then further down along it says

[6:30:49] Voice 34: 15 000 for legal opinion and then the ganges project is on starts on page 670 and it has

[6:30:56] Voice 34: a legal review cost of twenty thousand dollars for review by law so yeah

[6:31:03] Voice 1: so the legal cost

[6:31:04] Voice 1: the estimates based on the expected complexity or whether or not we're using newer legislation like

[6:31:14] Voice 1: new untested powers that have been provided so each one of them is kind of unique to what

[6:31:20] Voice 1: we expect in the local area so

[6:31:26] Voice 34: we're going to see this occurring more often than a lot

[6:31:28] Voice 34: higher cost it just seems anyway yeah so

[6:31:36] Voice 11: there was an embedded question there that we can anticipate

[6:31:39] Voice 11: that it would be continued higher costs over time here?

[6:31:43] Voice 11: Yeah.

[6:31:44] Voice 11: Okay.

[6:31:46] Voice 11: I'm going to go, Laura.

[6:31:50] Voice 11: Oh, I was just going to say,

[6:31:52] Voice 26: they're also omnibus packages, not one by-log.

[6:31:57] Voice 26: They could potentially be a collection of changes.

[6:32:02] Voice 26: And

[6:32:05] Voice 34: these will occur in this fiscal year,

[6:32:07] Voice 34: the legal opinions?

[6:32:10] Voice 11: It's on a per project basis.

[6:32:12] Voice 11: Yeah,

[6:32:13] Voice 1: it's on a project basis

[6:32:14] Voice 1: and that's anticipated to occur in this fiscal year.

[6:32:17] Voice 1: That's why the dollars are in there.

[6:32:18] Voice 1: And that is not for legal action, not litigation.

[6:32:23] Voice 1: That's for legal advice.

[6:32:25] Voice 1: So it could be more than one iteration of that advice to the lawyer.

[6:32:31] Voice 1: It depends what you're asking, but the more general the question

[6:32:36] Voice 1: and the more general the bylaw is, it's much higher cost.

[6:32:39] Voice 1: So we kind of start around $2,000 as a base level

[6:32:43] Voice 1: whole and go up from there. Okay. Laura Beshaken.

[6:32:50] Voice 11: Okay. Anything else on those business cases?

[6:32:56] Voice 11: And let me just get my screen up here again. Okay. So not seeing anything. So then

[6:33:03] Voice 11: just for formality, I'm going to say then that we're receiving 9.2.4.44, that section for

[6:33:13] Voice 11: for information to inform us on our budget.

[6:33:17] Voice 11: And then let's go to 9.2.4.5,

[6:33:22] Voice 11: which is the special tax requisition from SWPA.

[6:33:25] Voice 11: And that is an RFD, which by, correct me if I'm wrong,

[6:33:31] Voice 11: Julia or MPC chair,

[6:33:33] Voice 11: this decision will then be embedded into the budget

[6:33:37] Voice 11: in a more permanent way than the other items.

[6:33:40] Voice 11: Over to you, Julia, if you were gonna introduce us.

[6:33:42] Voice 11: uh

[6:33:44] Voice 36: yes so swipa is brought forward before council as a separate request for decision

[6:33:49] Voice 36: council can choose not to approve a special property tax requisition for this work

[6:33:55] Voice 36: and so that's why there's a particular rfd that's here if it is approved it will be included

[6:34:00] Voice 36: in the budget there's already a line item included in the draft budget 75 500

[6:34:07] Voice 36: um and it's at the will of council um if you'd like to hear about it from the swipa chair

[6:34:17] Trustee Grove: I just want to emphasize that this does not affect property taxes.

[6:34:21] Trustee Grove: It's revenue in and expenses out.

[6:34:24] Trustee Grove: So it doesn't affect the bottom line.

[6:34:25] Trustee Grove: Go

[6:34:29] Voice 11: ahead, Patrick.

[6:34:33] Voice 26: Yes.

[6:34:33] Voice 26: So timing-wise, the LTC did pass this resolution.

[6:34:37] Voice 26: We didn't have some information yet, which a draft report has been making its way through.

[6:34:43] Voice 26: So I had been pushing, pushing staff to give us some highlights and ideas from what we may see for some, some reduction. And we'll be proposing that we remove $15,500 from this to make it a $60,000 request.

[6:35:01] Voice 26: We are still delayed and we did not get the strategic plan done this year. It was moved to next year. That's the piece that I'm really exciting and looking forward to as to how SWPPL will look moving forward.

[6:35:15] Voice 11: Okay, great. Thanks, Laura. I realize that question may have been directed to me, but that's great that you were able to answer it. Did you want to say something else?

[6:35:26] Voice 11: Yes, please.

[6:35:27] Voice 26: I'll make, oh, do you have questions on the motion first? I move that the trust counsel include a special property tax requisite.

[6:35:36] Voice 11: Actually, sorry, you got ahead of me here. Alex Allen did have a question of clarity on the, oh, in case long rights also has a question on that.

[6:35:45] Voice 11: go ahead

[6:35:46] Trustee Allen: i'm not sure if it's clarity oh okay um well i'll just say put out right up front that i'm

[6:35:54] Trustee Allen: not comfortable with this amount of money going to swipa um i think that they should look at the

[6:36:01] Trustee Allen: i know it's only like 182 no's versus 39 yeses but i really think that you guys should go back

[6:36:06] Trustee Allen: to your community and find out why there's a disconnect with swipa if you look at all the

[6:36:12] Trustee Allen: knows there's it's not your jurisdiction it's three other governments it's not your jurisdiction

[6:36:16] Trustee Allen: it's not your jurisdiction it's provincial jurisdiction it's other agencies it's not

[6:36:21] Trustee Allen: your jurisdiction and then also i'd like to know under under other agencies sharing costs

[6:36:27] Trustee Allen: you had raised 150 000 in grants direct funding and in-kind contributions and it stopped and i

[6:36:34] Trustee Allen: just wondered why is that stopped and why are you not looking seeking funds through the other

[6:36:39] Trustee Allen: agencies of the islands trust uh

[6:36:43] Voice 26: there was a funding through the uh the strategic water plan

[6:36:48] Voice 26: or whatever sorry i don't have the proper name in front of me that was used on salt spring this year

[6:36:53] Voice 26: for uh restoration work uh there swipa is a group of member agencies that we provide the coordinating

[6:37:03] Voice 26: services to for watershed protection um we are like i said looking to do a strategic plan

[6:37:10] Voice 26: to focus the work because it is it's each individual agency does their own work including

[6:37:17] Voice 26: the local trust committee as to what falls on you know whose jurisdiction because water is

[6:37:21] Voice 26: messy there's lots of jurisdictions that are that are involved and what SWPA does is bring

[6:37:27] Voice 26: everybody around to the same table and we just went through uh we had hired a

[6:37:33] Voice 26: a consultant to come through and he talked with everyone everyone valued the table that uh that

[6:37:42] Voice 26: we provide to bring everyone to the same table to talk about these issues so that we're coordinating

[6:37:47] Voice 26: the work that we're doing in the protection of the of the watershed some of the comments that

[6:37:52] Voice 26: came through survey and i am very um cognizant of them are the ones related to peers island

[6:37:58] Voice 26: um because the special tax requisition captures the local trust area they cannot make the special

[6:38:07] Voice 26: tax requisition specific to one individual island um so we have instructed staff as we do our

[6:38:14] Voice 26: strategic plan to make sure we absolutely include the watersheds of all islands even though paris

[6:38:20] Voice 26: has a water system that comes from off island it still has a uh sorry piers island i'll say it

[6:38:27] Voice 26: it properly um it still has a watershed that services the ecosystems of the island that's

[6:38:34] Voice 26: there so we will make sure that the strategic plan that we are doing for our local trust area

[6:38:39] Voice 26: considers the um that island and all of the uh associated islands uh in in the work that we do

[6:38:46] Voice 26: but i can i understand their complaints because it is a frustrating system

[6:38:53] Voice 11: yeah just a chair for

[6:38:56] Voice 11: that salt spring lgc i just want to be clear that the this is a tax um an independent tax

[6:39:03] Voice 11: requisition funded completely by salt spring islanders not by the federation although it

[6:39:09] Voice 11: services all of the islands in the salt spring trust area and the role is the money for the

[6:39:17] Voice 11: most part certainly someone's gone for consulting but most of it is conduct is to fund the coordinator

[6:39:24] Voice 11: that coordinates with those other agencies

[6:39:27] Voice 11: that do have that authority in water.

[6:39:30] Voice 11: So it's not as simple as some of the criticisms are.

[6:39:36] Voice 11: We're not taking on any authority.

[6:39:38] Voice 11: It's just coordinating like the North Salt Spring Water District

[6:39:42] Voice 11: and those other agencies that do have authority,

[6:39:44] Voice 11: just coordinating that conversation to advance a common good,

[6:39:47] Voice 11: if I'm not mistaken, in general terms.

[6:39:53] Voice 11: All right, then.

[6:39:54] Voice 11: And so I had another question over here from Case on SWPA.

[6:39:58] Voice 11: Yeah, I had a similar concern about it.

[6:40:00] Voice 34: And I'm trying to understand the process.

[6:40:02] Voice 34: This is something that's a tax requisition for salt spring, yet we're required to pass it?

[6:40:08] Voice 34: Or so it doesn't make sense, because when I read the response that you got on your survey, I would say no.

[6:40:15] Voice 34: And how many of those 162 were from that Reed Island versus the rest of salt spring?

[6:40:21] Voice 34: like so for me it's problematic to say you you're as a local trustee you've supported despite

[6:40:29] Voice 34: the feedback because your stance is that it's reed island and i presume you have a way of

[6:40:35] Voice 34: knowing it's all from reed island that the survey allowed you to determine who's how many of those

[6:40:42] Voice 34: people were from reed island so we're talking about peers island or peers island sorry yeah

[6:40:46] Voice 34: Yeah.

[6:40:46] Voice 26: Yeah. I can't say how many within the survey from peers, but we did receive a letter from a strata council.

[6:40:56] Voice 26: It's a strata, I believe. So I took that as a representation of the strata council, which is there's only one strata on the island.

[6:41:04] Voice 34: Yeah. How many people live on the island? How many individuals would be responding to this survey?

[6:41:13] Voice 34: survey?

[6:41:15] Voice 26: Approximately a hundred lots, but I don't know how many people live on the island.

[6:41:20] Voice 34: So that's my struggle. When I see the data that was presented and I'm having to approve it,

[6:41:27] Voice 34: I'm basically approving something that the residents appear to be on paper anyway,

[6:41:32] Voice 34: opposed to it.

[6:41:36] Voice 26: I wish I was sitting here with a strategic plan in my hand that I could say,

[6:41:41] Voice 26: here's how we're moving forward. It got delayed a year. I'm frustrated as well and wish that we'd

[6:41:46] Voice 26: have that strategic plan done uh but uh if the consultant is hired they're working on it and uh

[6:41:52] Voice 26: but it'll be in this next fiscal okay

[6:41:57] Voice 11: and i'll just say that swoopa is cognizant of the concern

[6:42:01] Voice 11: from peers and although we haven't had a meeting about it there is the thoughts to figure out how

[6:42:09] Voice 11: to embrace their water concerns into the swipper project so

[6:42:14] Voice 34: basically this only comes forward if

[6:42:16] Voice 34: but the LTC supports it, right?

[6:42:18] Voice 34: Yes.

[6:42:20] Voice 34: Okay.

[6:42:21] Voice 14: Yeah.

[6:42:22] Voice 11: Okay.

[6:42:23] Voice 11: So on the SWPA thing,

[6:42:25] Voice 11: are there any more questions?

[6:42:27] Voice 11: Then I'll ask Laura Patrick to make a motion.

[6:42:31] Voice 26: Yeah, next Trust Council,

[6:42:32] Voice 26: make sure there's only one Laura.

[6:42:34] Voice 26: No, more,

[6:42:35] Voice 11: more Lauras, more Lauras.

[6:42:37] Voice 26: Okay.

[6:42:39] Voice 26: I move that the Trust Council include

[6:42:42] Voice 26: a special property tax requisition

[6:42:44] Voice 26: for the Salt Spring Island Local Trust Area

[6:42:46] Voice 26: in the amount of $60,000 in the 2022-23 annual budget

[6:42:52] Voice 26: to fund additional operations

[6:42:55] Voice 26: of the Salt Spring Island Local Trust Committee

[6:42:57] Voice 26: in preserving and protecting the quality and quantity

[6:43:00] Voice 26: of water resources

[6:43:01] Voice 26: within the Salt Spring Island Local Trust Area.

[6:43:05] Voice 11: So that's moved and seconded.

[6:43:07] Voice 11: And did you change that number from the motion

[6:43:09] Voice 11: that's on the wall to $60,000?

[6:43:12] Voice 11: Just want to make sure council's clear on that.

[6:43:15] Voice 11: and so that's moved it was seconded by paul peter grove is there any further discussion uh

[6:43:25] Voice 26: thank you chair i'm um i'm wondering if you can just tell us why you changed the

[6:43:30] Voice 26: number 75 500 to 60 000. what are you looking for i'm wondering if the mover

[6:43:40] Voice 26: could uh tell us why the number has changed i see i

[6:43:44] Voice 26: thought she covered that in the preamble

[6:43:46] Voice 11: but go ahead oh

[6:43:47] Voice 26: okay turn it off

[6:43:48] Voice 11: uh

[6:43:49] Voice 26: it was a combination of just expected expected x that

[6:43:53] Voice 26: can speak expected cost and surplus funds so there'll be zero surplus funds or maybe

[6:43:57] Voice 26: yeah

[6:43:59] Voice 11: another surplus fund situation okay any other questions then i'll call for the vote

[6:44:06] Voice 11: all those in favor my

[6:44:08] Trustee Morrison: hand is up chair okay

[6:44:10] Voice 11: i see it there barely and my hand is up and peter johnson

[6:44:16] Voice 11: uh no

[6:44:17] Trustee Morrison: my hand is up for a question oh

[6:44:20] Voice 11: it's

[6:44:22] Trustee Morrison: been up for a question for a while i don't know how

[6:44:24] Trustee Morrison: else to do this well

[6:44:26] Voice 11: yeah the trouble is is the color of the hand against the white background

[6:44:29] Voice 11: is very hard to see and i apologize i should be looking more closely at my participants list

[6:44:33] Voice 11: so uh then let's pause on calling the vote here and uh trustee morrison over to you for your

[6:44:39] Voice 11: question um

[6:44:41] Trustee Morrison: my question is actually just procedural it's really just about when we're

[6:44:45] Trustee Morrison: call the vote it would be very helpful for us um online here because we can't look around the room

[6:44:50] Trustee Morrison: and see who's voting what way if we could have the at least the whole view put back on if that's at

[6:44:56] Trustee Morrison: all possible because we don't we have a disconnect with the room right now to understand the voting

[6:45:01] Trustee Morrison: on all things budgetary

[6:45:03] Voice 11: okay let me so you've got a view there right now which is the wide

[6:45:08] Voice 11: angle camera which is on all the time we don't see it yeah you don't see it there

[6:45:16] Trustee Morrison: we go now we see it

[6:45:17] Trustee Morrison: thank you oh

[6:45:19] Voice 11: okay so is there any other questions then i'm going to call the vote all those in favor

[6:45:27] Voice 11: raise your hands and those on screen if you can raise your digital hands and i'm letting carmen

[6:45:37] Voice 11: and do the counting so keep them up in favor 17 in the room and and we've got four one two three

[6:45:50] Voice 11: four five six on the screen no i've got six here oh sorry one two three four five six on the

[6:45:59] Voice 11: participant screen okay so you've got those numbers coming yeah

[6:46:11] Voice 10: i can't hear you i'm afraid

[6:46:13] Voice 10: she can't she's not looking at that yeah

[6:46:16] Voice 28: do you have to look at the participant screen

[6:46:18] Voice 28: so take my word for it hands up everybody in favor please 21 total all right thank you those

[6:46:39] Voice 11: opposed it lower your hands unless you're opposed tim peterson thank you any opposed i'm not seeing

[6:46:50] Voice 11: any opposed so then that carries thank you council we got through the first vote okay so that does it

[6:46:57] Voice 11: with business cases and swipper um um i'd like to ask for those that wish to make amendments

[6:47:05] Voice 11: or suggestions or or adoption of the of the uh the bylaw i'll show anybody show hands

[6:47:13] Voice 11: steve wright

[6:47:14] Voice 23: you've

[6:47:19] Voice 11: got the floor steve thank

[6:47:22] Voice 33: you mr chair um after hearing the rest i'd like

[6:47:25] Voice 33: to make a motion and then i'll speak to it uh if there is a seconder i move that the honest

[6:47:30] Voice 33: trust council reject the finance uh planning committee's recommended 2020-2023 budget

[6:47:39] Voice 33: and that did not exceed the 2021-2022 budget so

[6:47:45] Voice 11: moved and you submitted that to laur

[6:47:49] Voice 11: laurie and so she can get that up on the screen for us and

[6:47:57] Voice 10: before we get a seconder let's just

[6:47:58] Voice 10: get that up on the screen so it's clear and can you make it a wee bit bigger right

[6:48:18] Voice 11: so there we

[6:48:18] Voice 11: have it everybody clear and i'm trusting that folks online can see that i think there's an

[6:48:26] Voice 26: error it said 2020 2023 2022

[6:48:31] Voice 11: 2023 thank you all right so that's moved by uh trustee wright and

[6:48:40] Voice 11: is it seconded seconded by case long arise so trustee wright do you wish to speak to your motion

[6:48:46] Voice 11: I

[6:48:46] Voice 33: do. If council went to the public and said that we're not interested in what you have to say

[6:48:56] Voice 33: about this budget, I would defend that decision. But when council goes to the public and says,

[6:49:04] Voice 33: what do you think? And they tell you, and then you ignore it, I find that indefensible.

[6:49:11] Voice 33: Now we can argue about the wording. We chose a wording. We can argue about the venue.

[6:49:16] Voice 33: We chose a venue. We can talk about security. Who determined the security? We've asked them, and they've received it. And we can argue about who made the right call, what motive they were at, but the fact of the matter is, those numbers are factual.

[6:49:34] Voice 33: and if we do not listen to the people that we asked a question and they took the time and effort

[6:49:43] Voice 33: to answer us for whatever motive then we are damaging our own credibility and trust within

[6:49:52] Voice 33: the public and then to go to them and say now we want your opinion on a different matter with a

[6:49:59] Voice 33: different survey how many people are going to say well that was worthwhile i think i'll answer again

[6:50:04] Voice 33: again, so they can ignore me. I think we have to be very careful that if we are going to ask

[6:50:09] Voice 33: the public and they are going to answer us, we have to obey what they say. And if we don't want

[6:50:17] Voice 33: to hear what they say, then we simply should not ask them in the

[6:50:21] Voice 33: first place. Now, we've just come

[6:50:24] Voice 33: through two years of COVID. That has created a lot of hardship, particularly financial hardship,

[6:50:30] Voice 33: on a lot of people in my community

[6:50:31] Voice 33: and the communities that live close to me.

[6:50:35] Voice 33: Those people have had to tighten their belts.

[6:50:38] Voice 33: And I find it a little difficult

[6:50:39] Voice 33: for us to start bloating our budget.

[6:50:42] Voice 33: Those people have had to make decisions

[6:50:44] Voice 33: on putting off purchases,

[6:50:47] Voice 33: to stop going on holidays,

[6:50:49] Voice 33: to make cuts to their budgets

[6:50:51] Voice 33: and to those expenditures for their household,

[6:50:55] Voice 33: maybe even looking after their kids.

[6:50:58] Voice 33: We have to understand and respect

[6:51:00] Voice 33: that. Our tax increases is not singular. It is a cumulation of a number of other agencies

[6:51:08] Voice 33: that are also going to the same people and asking for increases. So the total increase

[6:51:14] Voice 33: is probably going to be a little more than a lot of people can handle, particularly when you add

[6:51:20] Voice 33: in the cost of living, inflation, and now with the international incidents that we've got where

[6:51:26] Voice 33: fuel and food is going up daily i think the only thing we can do is to back off is to show some

[6:51:35] Voice 33: restraint and do what our constituents are doing put things off defer delay until times change

[6:51:43] Voice 33: if our staff is as overworked or oversubscribed then maybe what we should do is just put a stop

[6:51:52] Voice 33: to some of the projects that are not completed or will not be completed within this term maybe we

[6:51:57] Voice 33: should defer some others until staff can catch up but there are a number of ways that we can reduce

[6:52:03] Voice 33: this budget that will be that can be looked at very shortly and we can have a big discussion

[6:52:09] Voice 33: about that where we can reach this objective and we can obey the word and our and the call

[6:52:15] Voice 33: from our constituents and uh i think we can have a lower budget and i think it benefits

[6:52:21] Voice 33: it's the honest trust overall in the short and long term thank you thank

[6:52:27] Voice 11: you steve so uh speakers

[6:52:28] Voice 11: on the motion that's before you i'm going to go around the room here i got dan rogers i got

[6:52:34] Voice 11: laura beshaken i got paul brent i got alex allen i got laura patrick i got david critchley

[6:52:42] Voice 11: on the screen i've got uh deb morrison no sorry peter johnson

[6:52:51] Voice 11: grant scott okay uh let's start there's dan oh and ben mcconkey over there sorry

[6:52:58] Trustee Rogers: just as a point

[6:52:59] Trustee Rogers: of order generally our practice has been to give secondary the chance to speak to a motion first

[6:53:04] Trustee Rogers: so i'm

[6:53:05] Trustee Rogers: prepared to defer to trustee langer i said he was wishes and

[6:53:09] Voice 11: i thought about that for a moment

[6:53:10] Voice 11: but i'm happy to defer if that's what you'd like to do case longer ice you want to speak to the

[6:53:14] Voice 11: motion yeah i fully support

[6:53:16] Voice 34: this motion as we said we asked questions of the community

[6:53:22] Voice 34: now we use the words programs and services but this is a budget survey so we're talking about

[6:53:27] Voice 34: dollars tax dollars and so i we heard what they said and the majority said no we don't want an

[6:53:34] Voice 34: increase if you add the ones a reduction and keeping it equal it's the majority

[6:53:41] Voice 34: Now, people say, well, it's split, 49% said we decrease, and then 30% or whatever said

[6:53:50] Voice 34: keep it the same.

[6:53:51] Voice 34: To me, that sets the benchmark.

[6:53:53] Voice 34: Keep it the same.

[6:53:55] Voice 34: So I agree with that.

[6:53:57] Voice 34: And we didn't ask them about, well, if we take out these programs, we didn't talk about

[6:54:03] Voice 34: programs per se, like, you know, what do they mean by that programs?

[6:54:07] Voice 34: We had a discussion around that.

[6:54:08] Voice 34: So to me, it's a matter of we ask, as Steve said, they reply, we need to listen to that.

[6:54:16] Voice 11: Okay, thank you very much, Case. Dan Rogers.

[6:54:20] Trustee Rogers: So I'm not going to repeat what I said earlier about my view of the commentary that we've received.

[6:54:26] Trustee Rogers: It's input for us, and we have it before us.

[6:54:32] Trustee Rogers: And so we've got it, and what do we do with it?

[6:54:34] Trustee Rogers: uh one thing is is is to keep it the same is is not to keep the budget the same because we have

[6:54:43] Trustee Rogers: uh costs that are increasing that we have no control over like none zero and i think that's a

[6:54:51] Trustee Rogers: recognition that we as a trust council and as trustees have to understand that there are certain

[6:54:57] Trustee Rogers: costs like insurance, building, staff, healthcare, all the rest of those costs, technology that we

[6:55:04] Trustee Rogers: simply cannot control unless we cut those programs. And that's the question that if you do what you

[6:55:12] Trustee Rogers: said, you're going to cut not just the projects, you're going to cut the staff and the programs.

[6:55:18] Trustee Rogers: And we don't know what the impact. This particular motion I find particularly unhelpful and I'll tell

[6:55:24] Trustee Rogers: tell you why because it doesn't tell me what it is i'm considering cutting that there is no

[6:55:30] Trustee Rogers: indication to me how you're going to go about getting to this objective and if i had a a way

[6:55:37] Trustee Rogers: a path to get to that objective that i could support then i could support it like i might

[6:55:43] Trustee Rogers: be able to support it but it doesn't give me a pathway it just gives me an objective period

[6:55:48] Trustee Rogers: Period. End of story without a point of getting there.

[6:55:51] Trustee Rogers: This isn't, you'll get your turn.

[6:55:53] Trustee Rogers: Sorry. So the problem I've got with this motion is that it doesn't do the work of saying, what aren't we going to do?

[6:56:03] Trustee Rogers: We've looked at this. We've got all the requests.

[6:56:07] Trustee Rogers: We've got all the budget. We've got all the programs.

[6:56:10] Trustee Rogers: We've got all the requests from the local trust committees.

[6:56:13] Trustee Rogers: We've got the requests from the various committees.

[6:56:15] Trustee Rogers: We've got the demands from the community as to what they would like us to do or the request.

[6:56:21] Trustee Rogers: This is what it costs.

[6:56:22] Trustee Rogers: So what are we going to do?

[6:56:24] Trustee Rogers: That would be helpful for me to someone to come and say, no, that's what will work.

[6:56:30] Voice 11: I can't support the motion to waive this.

[6:56:33] Voice 11: Okay.

[6:56:34] Voice 11: So speakers that I have on my list here so far are extensive.

[6:56:39] Voice 11: I'm not going to go through it, but I'm going to just say Laura Bershaken, Paul Brent, Alex Allen are my next four.

[6:56:45] Voice 11: and then there's more uh

[6:56:49] Voice 19: thank you i'm also speaking against the motion um uh i too would

[6:56:56] Voice 19: need to know what the proposal would be taking out of it and how to achieve that um and just

[6:57:03] Voice 19: to add a few more thoughts because um the last speaker covered some of the things i was going to

[6:57:10] Voice 19: to say i uh actually think it would damage our credibility to say that as a council we felt we

[6:57:19] Voice 19: had to take this step because of the survey the survey is important we did listen fpc

[6:57:27] Voice 19: brought down the original proposal of the budget mightily and we labored hard to do that and we

[6:57:35] Voice 19: We did it because of all the reasons you said.

[6:57:37] Voice 19: So it's not ignoring and it's not best practices in public engagement and response that you do a survey and some 1,200, 1,300 people respond out of 35,000 and you say, we have to do what the majority, a small majority of them would like us to do.

[6:58:01] Voice 19: There are many other things we're called upon as decision makers to take into account when we make decisions.

[6:58:08] Voice 19: And this is just basic good governance.

[6:58:12] Voice 19: It's nothing unusual.

[6:58:15] Voice 19: We are to take into account all the people who we know don't take part in surveys, but who maybe talk to us and come to meetings.

[6:58:24] Voice 19: And then all the people who don't talk much, but their interests are very important.

[6:58:28] Voice 19: We need to take into account the ecosystems. We need to look generations into the future. We need to listen to science and experts and look at trends in the world and all of that. And that's our responsibility. And that's where we have credibility in being able to stand up and say, yes, we did take into account the survey in a wider context.

[6:58:52] Voice 19: And that's where I certainly would get my credibility. And I'll also point out, and Dan mentioned it, that keeping services and programs the same would demand an increase in the budget of several percentage because of how costs go.

[6:59:11] Voice 19: um and um so and the other thing is you know asking oh well people won't participate again

[6:59:20] Voice 19: i really hope our constituents have the wisdom and understanding and maturity to say well i gave

[6:59:26] Voice 19: my input me and 600 other people said something and it didn't go exactly how we hoped but we're

[6:59:34] Voice 19: 600 people and we influenced it but it didn't end up exactly how we wanted because there's 35

[6:59:41] Voice 19: 5 000 people in the trust area and all of bc to consider and ecosystems so um there is a climate

[6:59:50] Voice 19: crisis there is a housing crisis and all of those affect you you know i heard about community

[6:59:55] Voice 19: hardship those are also hardships in our community and the work we're doing will

[7:00:00] Voice 19: actually address that they will we will address hardships we have a big piece of the budget is

[7:00:05] Voice 19: working on efficiencies in planning and in dealing with applications and getting planning projects

[7:00:11] Voice 19: done and those can make things easier in the community and easier for for constituents and

[7:00:19] Voice 19: the climate crisis is going to cause a lot of hardship is already causing hardship huge hardship

[7:00:25] Voice 19: hardship um people died in the heat dome forest fires very expensive the things we have in our

[7:00:34] Voice 19: budget are actually addressing those things and that's our responsibility it's not a lot more

[7:00:39] Voice 19: money and i believe that our constituents can afford it without um undue suffering and i think

[7:00:44] Voice 19: it's our responsibility to do this work thank

[7:00:49] Voice 11: you paul brent i

[7:00:54] Voice 32: think we have a fiscal responsibility

[7:00:56] Voice 32: ability to to be responsible um you know we heard that we have only increased taxes by

[7:01:02] Voice 32: six percent over 10 years well 10 years ago 2012 2013 but the taxes were 6.1 million dollars

[7:01:12] Voice 32: they're now 7.6 million dollars it's up 25 and the budget back then was 6.8 million we're talking

[7:01:21] Voice 32: about a $9.51 million budget now. That's somewhere in the order of 38%, 39%. I talk to constituents,

[7:01:32] Voice 32: I look at the survey, I look at the comments, and they're worried about scope creep, they're

[7:01:38] Voice 32: worried about the increase in taxes. I look at what we're projected to spend this year,

[7:01:46] Voice 32: year, ending March 31st, so just a little while away. And the forecast says we're anticipated to

[7:01:53] Voice 32: spend $8.567 million. And yet we have a budget that is a million dollars higher forecast for

[7:02:03] Voice 32: the coming year. And I've heard that it's all because of grant funding, but I do the comparison

[7:02:09] Voice 32: and there's $22,000 difference. So there's some real concerns here in terms of fiscal

[7:02:15] Voice 32: co-responsibility and i don't think we've exercised it very well for a long time so there comes a time

[7:02:22] Voice 32: and i think we're hearing from our constituents that there is coming a time and they want to see

[7:02:26] Voice 32: something i've sent all of the trustees an example of how to bring down our budget it's sitting in

[7:02:33] Voice 32: your email and it's a version of many different areas where we can carve off a little bit of money

[7:02:40] Voice 32: pause a project or two and then leave the next turn those in the next turn with the kind of

[7:02:47] Voice 32: surplus we've had to make the decisions they make so i encourage anyone to look at that

[7:02:55] Voice 32: email and we can discuss it from there thank you thank

[7:03:00] Voice 11: you paul alex allen and then laura patrick

[7:03:02] Voice 11: david critchley peter johnson so

[7:03:05] Trustee Allen: from my understanding is that we had our highest

[7:03:07] Trustee Allen: response rate ever regarding this budget and um i don't agree with uh ignoring any of the uh

[7:03:15] Trustee Allen: responses um it's loud and clear what people are feeling um you know when monetary sinkhole

[7:03:21] Trustee Allen: malignant tumor bloated bureaucratic mess bloat and fiefdom do not bury us in rhetoric and

[7:03:29] Trustee Allen: paperwork glorified referral agency i mean i could go on i didn't have enough time to just

[7:03:32] Trustee Allen: write all these but i just feel we you know as steve said we've got to listen to our

[7:03:38] Trustee Allen: community. And we did have a, it was a big response rate. And, you know, possibly we could

[7:03:44] Trustee Allen: have tasked the financial community to come up with something if they don't like what Paul Brent

[7:03:49] Trustee Allen: came up with. Thanks.

[7:03:51] Voice 11: Thank you very much. Laura Patrick, David Critchley, Peter Johnson.

[7:03:58] Voice 26: I support finding cuts, but let's stay here all night and do it. Not just say, gee, let's go back

[7:04:05] Voice 26: to last year. We can't do that. Let's do the work. Do the work right here. What can we cut

[7:04:10] Voice 26: Not right now.

[7:04:11] Voice 26: I look, you say that we 49% said in the survey,

[7:04:15] Voice 26: well, trustee Wright, I was in South Tender,

[7:04:19] Voice 26: 100% people spoke against the bylaw,

[7:04:21] Voice 26: a hundred percent, not one person showed up in support,

[7:04:24] Voice 26: yet you voted in favor.

[7:04:26] Voice 26: So we have to make decisions.

[7:04:28] Voice 26: That's the job we have.

[7:04:30] Voice 26: So yes, we have input.

[7:04:32] Voice 26: Let's see where we can cut.

[7:04:34] Voice 26: Thank you, Laura.

[7:04:38] Voice 11: And

[7:04:38] Voice 26: I can't vote with this motion.

[7:04:40] Voice 11: All right, thank you.

[7:04:41] Voice 11: David Critchley Peter Johnson Grant Scott and there's more on my list thank you so I speak in

[7:04:48] Voice 9: favor of this motion I do so in anticipation that there will be further work to actually

[7:04:56] Voice 9: bring this into line with our previous budget my background as a trustee

[7:05:07] Voice 9: illustrates to me that we have had increases in in the budget every every year and i voted for them

[7:05:16] Voice 9: as trustee bern has pointed out these aggregate a very substantial amount over time and it's very

[7:05:23] Voice 9: concerning to me so irrespective of the survey responses and some of the i would say outrageous

[7:05:31] Voice 9: outrageous, and misguided and misinformed comments that we have received, I still at the bottom of

[7:05:39] Voice 9: it all feel that we have not improved the services that we provide, that we are not preserving and

[7:05:50] Voice 9: protecting in any way markedly better than we were seven years ago when I started, and therefore I

[7:05:59] Voice 9: can't continue to support expanding budgets. And I have in mind that we are also entering

[7:06:06] Voice 9: an inflationary period. People are experiencing extreme rises in the cost of living. We know that

[7:06:16] Voice 9: wheat is going to rise, so the price of bread, the price of gasoline, that will drive ferry costs

[7:06:24] Voice 9: on and on and on so is it responsible for us to be increasing our budget this year

[7:06:30] Voice 9: i don't think so thank you thank

[7:06:35] Voice 11: you david uh peter johnson and grant scott ben mcconkie

[7:06:40] Voice 11: calling that i

[7:06:43] Trustee Johnston: mostly want to to say that we have absolutely no obligation to follow

[7:06:50] Trustee Johnston: the public input it's one of the things that we must consider

[7:06:54] Trustee Johnston: there um there are indeed people who have far less money far more expenses and are in a bad

[7:07:04] Trustee Johnston: situation but there are many of us who are not in that sense we've managed to save money over

[7:07:10] Trustee Johnston: the last few years and have excess money that we want to spend or we are going to spend or save

[7:07:18] Trustee Johnston: i i have not been involved with financial planning committee

[7:07:22] Trustee Johnston: I'VE BEEN INVOLVED IN DISCUSSION AT COUNCIL AND THE QUESTIONS BETWEEN, AND I FEEL THAT

[7:07:30] Trustee Johnston: I PUT THE SITUATION, I PUT THE POSITION OF THE 49% TO MY COMMUNITY RECENTLY, SAID THAT

[7:07:39] Trustee Johnston: THEY HAD SAID NO INCREASES AND FINANCIAL PLANNING COMMITTEE HAD INCREASED THE BUDGET, HOW DID

[7:07:44] Trustee Johnston: PEOPLE FEEL ABOUT THAT, AND I'VE HAD ABSOLUTELY NO RESPONSE.

[7:07:48] Trustee Johnston: PEOPLE HERE DON'T SEEM TO CARE.

[7:07:50] Trustee Johnston: so my plan is to support this budget because i think it's irresponsible not to i would love to

[7:07:57] Trustee Johnston: see cuts in some of the things we do i think we waste you know we spend a lot of money to very

[7:08:02] Trustee Johnston: little effect on some of the things that we do and we spend a lot of time to little effect in

[7:08:08] Trustee Johnston: press council to my mind but essentially we each need to consider this but we do not need to obey

[7:08:17] Trustee Johnston: it. It's an input. It's one of the inputs. So I'm going to I'm not going to support this motion.

[7:08:25] Trustee Johnston: Thank you.

[7:08:26] Voice 28: Thank you. Grant Scott.

[7:08:31] Voice 42: Thank you. I'm going to support the motion because I think

[7:08:35] Voice 42: the people of Hornby Island, who I talk to and I represent, when they look at consider

[7:08:43] Voice 42: where the money in this budget that I heard earlier is spent, the majority of it is it

[7:08:50] Voice 42: It seems like it's around Victoria.

[7:08:52] Voice 42: Where we get our services from the trust on Rimby Island is from Gabriola Island.

[7:08:58] Voice 42: And I think what I heard earlier, as was well presented, is that I see a lot of room in there for things that can be taken out of this budget because they're duplicated by provincial and services that we get from the regional district up here.

[7:09:14] Voice 42: We get it far more effectively up here from there than we will from the trusted Victoria.

[7:09:18] Voice 42: So, and I think also, I just think having done that survey and I mean, there's a lot of twisting going on around that survey, but I think either we, if we're going to ask the question, we have to live by the answer.

[7:09:32] Voice 42: So I'm going to have to support this. Thank you.

[7:09:39] Voice 11: I

[7:09:40] Voice 3: support this motion. It's, it's a really, really important time in the history of the Ants Trust.

[7:09:47] Voice 3: I personally am worried about the future of the organization, mainly because we need to send a message to Islanders that we are listening to them, we're hearing their comments, and we're reflecting what society is going through.

[7:10:03] Voice 3: Also, what hasn't been mentioned so far is this report that was put out, and MF gave a presentation yesterday.

[7:10:11] Voice 3: day and i mean that this is a devastating report it's it's it's hard for me to support a budget

[7:10:18] Voice 3: where when when the all of the recommendations haven't necessarily been addressed yet

[7:10:23] Voice 3: and i i feel that it's extremely important that the islands trust take pause right now

[7:10:29] Voice 3: take a year to reflect do the hard work spend all night like trustee patrick is suggesting

[7:10:34] Voice 3: to look at ways where we can actually look at cost cutting now finally i'll just say this

[7:10:41] Voice 3: the big elephant in the room and the main reason why i don't i don't support this budget it's

[7:10:46] Voice 3: nothing to do necessarily with the trust it's the province the province used to give in 1994 16

[7:10:51] Voice 3: percent of the of the money and now it's two percent and nothing's being done about that

[7:10:58] Voice 3: we need to send a message to the province and i and i don't see anything happening there it's just

[7:11:05] Voice 3: well we used to get some money and now it's all thrown onto property taxpayers in the islands

[7:11:12] Voice 3: leading to this the predicaments we find ourselves so i i support this motion uh trustee rights

[7:11:19] Voice 3: presented uh mainly for us to to put a stop and to put a pause and to really get catch our breath for

[7:11:27] Voice 3: the sake of the future of the organization thank

[7:11:32] Voice 11: you tim peterson and then cameron thorne sue ellen

[7:11:38] Voice 11: on FAFSA, Jeanine Dodds, Peter Grove.

[7:11:42] Voice 31: Thank you, Chair.

[7:11:44] Voice 31: I support the idea behind this motion,

[7:11:49] Voice 31: but I can't support it as presented.

[7:11:54] Voice 31: As Trustee Patrick said, I'm not against the idea of cuts.

[7:12:00] Voice 31: I'm not a fan of an 11th hour proposal

[7:12:05] Voice 31: when we do have a deadline to have a budget in,

[7:12:08] Voice 31: and I would have liked to see this type of motion

[7:12:16] Voice 31: and this type of discussion perhaps

[7:12:17] Voice 31: at our last trust council advance to this point.

[7:12:21] Voice 31: So I actually don't think that we're going to,

[7:12:24] Voice 31: I don't think that we have the time

[7:12:27] Voice 31: in the remainder of trust council

[7:12:30] Voice 31: to do a responsible and proper job of cutting this.

[7:12:34] Voice 31: And I don't see with this particular motion,

[7:12:38] Voice 31: i don't see any specifics and i find that very troubling um the other thing that i would take

[7:12:47] Voice 31: exception to is the concept that when we engage with the public we are obligated to obey whatever

[7:12:58] Voice 31: results come in because we're not making decisions by referendum here and uh that's

[7:13:06] Voice 31: That's what I have to say, thank you.

[7:13:08] Voice 11: Thank you, Tim.

[7:13:09] Voice 11: Pamela Thorne.

[7:13:10] Voice 35: Well, thank you, Chair.

[7:13:13] Voice 35: So I support the spirit of this motion

[7:13:17] Voice 35: before by Trustee Wright,

[7:13:18] Voice 35: although we'd like to see some more details

[7:13:20] Voice 35: about how we would get to the,

[7:13:22] Voice 35: to break out the line items to get today

[7:13:24] Voice 35: to the same budget as last year.

[7:13:26] Voice 35: I support the motion for two principle reasons.

[7:13:29] Voice 35: One, because I've listened to my constituents a lot

[7:13:32] Voice 35: in South Pender who have,

[7:13:33] Voice 35: I think in the majority of expressed this view.

[7:13:35] Voice 35: view. And secondly, I believe it's time for a reflection and to contemplate not only what we've

[7:13:42] Voice 35: heard from the people in my island, but people from across the trust area, and also to reflect

[7:13:46] Voice 35: upon the recommendations of the governance review. I think it would be very irresponsible

[7:13:53] Voice 35: for us to forge ahead business as usual with new initiatives and new projects, given the very

[7:14:00] Voice 35: thought-provoking observations and recommendations arising from the governance review.

[7:14:06] Voice 35: We're at a time of discontent. I think we all know that. There's somewhat of an existential

[7:14:15] Voice 35: point in the trust organization where a lot of people are questioning the virtues and the

[7:14:23] Voice 35: benefits of the organization and whether there's not better ways to achieve those ends. And now,

[7:14:29] Voice 35: Now, for the record, I'm not one of those.

[7:14:31] Voice 35: I very much believe in the trust, but I think we can do better.

[7:14:35] Voice 35: I think even as the as the governance review pointed out, you know, that it is the organization

[7:14:40] Voice 35: that glue the binds people together.

[7:14:44] Voice 35: But I believe we need to look at our core mandate of preserve and protect and what the

[7:14:49] Voice 35: most efficient ways that we can achieve that before we entertain increases to the budget.

[7:14:54] Voice 35: So in that case, I don't support the budget as it stands.

[7:14:57] Voice 35: Thank you.

[7:14:57] Voice 35: Thank

[7:15:01] Voice 11: you,

[7:15:04] Voice 26: Chair. I'm not in support of this motion. And so I'll just say a few words about why. Many of the reasons have been spoken by others, but I'll just say the Financial Planning Committee has been working on this budget with staff since October, when we took the first look at the budget.

[7:15:25] Voice 26: and so that's many months ago now there's a lot of work careful work that's gone into crafting

[7:15:31] Voice 26: a way forward that meets the goals that we set out for ourselves and everything from the strategic

[7:15:39] Voice 26: plan to the day-to-day projects and and work and this is the best way forward that we've been able

[7:15:45] Voice 26: to find so there's lots of careful work this is not an off-the-cuff thing and I wouldn't want to

[7:15:54] Voice 26: throw that work away. I think that would be a waste. There's lots of things that are going up

[7:16:00] Voice 26: in the world. The number of crises, the severity of crises, the biodiversity crisis for one,

[7:16:09] Voice 26: the climate crisis for another. We've got a narrow window of opportunity to make the world a better

[7:16:15] Voice 26: place. These are things reflected in this budget. The amount of development and the rate of

[7:16:21] Voice 26: development is going up we have to respond to that by legislation when applications come in

[7:16:27] Voice 26: and uh that costs money too because we haven't got our fees in place to cover all those costs

[7:16:31] Voice 26: yet going up is the complexity we've heard this a bunch of times from staff and also related to

[7:16:38] Voice 26: these crises and these other overlapping issues the rate of change is going up with everything

[7:16:45] Voice 26: thing from COVID to world events that Trustee Critchley was referring to. And I think, you know,

[7:16:53] Voice 26: my feeling is what we heard from the mover is defer, delay until the times change. I think we

[7:17:01] Voice 26: have to keep up. We have a duty to preserve and protect and we don't want to fall behind. So I'm

[7:17:06] Voice 26: in favor of the budget as presented, not in favor of this motion. Thank you.

[7:17:12] Voice 11: Thank you. So I'll just

[7:17:15] Voice 11: Just to tell you on my list so far, I've got Janine Dodds, Peter Grove, Tahira Rockefeller, Kate Louise Stanford, Scott Colburn.

[7:17:21] Voice 11: And seeing as everybody else has spoken, I think I may as well put my name on the bottom as well.

[7:17:26] Voice 11: But Janine Dodds.

[7:17:27] Voice 11: Oh, and then there's Doug Fenton.

[7:17:28] Voice 11: I'm going to put him before me.

[7:17:30] Voice 11: He's smarter than I am.

[7:17:32] Voice 11: Janine Dodds.

[7:17:35] Voice 11: Somebody turn off their mic.

[7:17:36] Voice 18: Oh, sorry.

[7:17:39] Voice 18: So the Islands Trust has been here for 48 years.

[7:17:42] Voice 18: and all of a sudden everyone's in a panic to save the world where were you 48 years ago i was there

[7:17:48] Voice 18: i feel that we're in a time right now where people are not happy with the islands trust

[7:17:55] Voice 18: and i to go back and say that what we're going to do in the next year by making increasing the

[7:18:02] Voice 18: budget is somehow going to cure climate change well where were we 48 years ago i mean none of

[7:18:07] Voice 18: this a lot of none of this is new groundwater lack of water all those issues have been talking about

[7:18:14] Voice 18: gabriel and the water problems that that's that's a conversation i've heard over the last 20 years

[7:18:19] Voice 18: i think it's time for us to set an example in our communities of fiscal responsibility of taking a

[7:18:25] Voice 18: break we have a governance review that we need to spend some time on we need to think about what

[7:18:30] Voice 18: should we really be doing we are duplicating a lot of work that's going on within the province

[7:18:35] Voice 18: that we don't need to be doing we are trying to be all things to all people it is time to get back

[7:18:40] Voice 18: to some real simple basics i support the motion i know there'll be another motion paul has laid

[7:18:46] Voice 18: out some suggestions of how to reduce the budget i think it's time now for us to step back and do

[7:18:52] Voice 18: the right thing and be able to stand up to our constituents and say we've held the line we know

[7:18:58] Voice 18: that you're concerned we also know over the next few years are going to be really rough financially

[7:19:02] Voice 18: for most people and we have taken some leadership by not increasing our budget at this time thank

[7:19:14] Voice 10: you janine uh this

[7:19:15] Voice 10: is peter grove next thank

[7:19:19] Trustee Grove: you i do not support the motion mainly for the reasons

[7:19:22] Trustee Grove: that dan rogers so um nicely put but um simply we can't hold the line right now we have contracts

[7:19:30] Trustee Grove: with our staff sixty percent of our expenses uh relate to staff and when and uh we have to meet

[7:19:36] Trustee Grove: meet those obligations. I just want to correct something that's been said a couple of times,

[7:19:41] Trustee Grove: and it's with regard to history. And I'm going to read to you the percentage increases over the

[7:19:46] Trustee Grove: last 10 years in our property taxes from a schedule provided to me by Paul Brent. And these

[7:19:52] Trustee Grove: are the numbers of increases since I have served on this committee. The first year, 1%, 0%, 1.3%,

[7:20:01] Trustee Grove: percent, zero percent, zero percent, zero percent, zero percent, two percent, two percent,

[7:20:06] Trustee Grove: and 0.3 percent. So don't tell me that our property taxes have been increasing rapidly

[7:20:12] Trustee Grove: over the last three years, because they just have not. This is the first time we've looked

[7:20:16] Trustee Grove: for any kind of significant increase in three percent. I don't actually think it's that

[7:20:20] Trustee Grove: significant. Thank you.

[7:20:23] Voice 11: Okay, I'm just going to keep going on my speakers list here. There's

[7:20:27] Voice 11: certainly lots of opportunity for a rebuttal on a number of these points, but I want to give

[7:20:32] Voice 11: everybody the opportunity to speak to hear rockefeller thanks

[7:20:37] Voice 39: um i was just gonna about the

[7:20:40] Voice 39: applying the governance review to this budget i think it's not appropriate as we just officially

[7:20:46] Voice 39: received it yesterday and i don't think it's appropriate to have influence on the budget the

[7:20:51] Voice 39: next day since we haven't had any thorough discussion of it um most regional governments

[7:20:56] Voice 39: have increased had seen very significant increases in their budgets this year so three percent is not

[7:21:02] Voice 39: much compared to say the crd which i think was around 12 for this area um we have to remember

[7:21:07] Voice 39: that the survey while 49 of people did want a decrease there was 15 for an increase and i find

[7:21:14] Voice 39: it interesting how we never listen to the people like in regards to the policy statement review and

[7:21:20] Voice 39: surveys and whatnot it's always the negative votes that get our attention but never the positive ones

[7:21:25] Voice 39: so 51 of the people didn't want a decrease what happened what happened to that in our discussion

[7:21:31] Voice 39: maybe they wanted it the same maybe they didn't know what they wanted but they still

[7:21:35] Voice 39: said indicated that and so we have to remember that 51 percent um i can't support this motion

[7:21:42] Voice 39: because there is no details in where you would cut the budget and it's not fair to staff or to

[7:21:47] Voice 39: our time to just say we're capping it because there has to be some kind of delineation to what

[7:21:54] Voice 39: gets cut um and we've also been discussing this since december and i think it's a last minute on

[7:22:00] Voice 39: the line uh budget cuts which i don't think will do anyone any favors so i won't be supporting it

[7:22:05] Voice 39: thank you thank

[7:22:08] Voice 11: you tahira uh kate laria stamford as

[7:22:19] Trustee Stamford: a representative as the chair of the islands

[7:22:21] Trustee Stamford: trust conservancy i cannot support this motion the board passed recommendations the islands trust

[7:22:29] Trustee Stamford: conservancy board passed recommendations we feel that we have made significant cuts in our budget

[7:22:37] Trustee Stamford: in order to support what we understand is difficult times for our constituents.

[7:22:45] Trustee Stamford: I cannot move ahead without their input into significant cuts to their budget.

[7:22:55] Trustee Stamford: It would impact the ability for us to carry out our functions significantly.

[7:23:01] Trustee Stamford: frequently um and on another as a member of a local trust committee i'm very concerned that

[7:23:08] Trustee Stamford: what what i'm hearing from some individuals is we need to stop and pause i've been stopping and

[7:23:15] Trustee Stamford: pausing on our official community plan for three terms and it's finally starting to move forward

[7:23:22] Trustee Stamford: i would just be horrified to have to go back to my local trust committee or to my local trust area

[7:23:29] Trustee Stamford: and say, yet again, we are not doing anything.

[7:23:33] Trustee Stamford: I'm looking at my tax return,

[7:23:37] Trustee Stamford: including the increase in my property value,

[7:23:40] Trustee Stamford: which was huge.

[7:23:41] Trustee Stamford: This represents $9.95 to my bottom line,

[7:23:50] Trustee Stamford: whereas my regional district

[7:23:52] Trustee Stamford: has been giving multiple double-digit increases

[7:23:56] Trustee Stamford: over the years.

[7:23:57] Trustee Stamford: That is where it's really hurting me.

[7:23:59] Trustee Stamford: So I really hope that all the input that we were getting from our constituents were also sent to the regional districts because theirs are increasing hugely.

[7:24:09] Trustee Stamford: I looked at Salt Spring. The regional district increases 129% over six years.

[7:24:16] Trustee Stamford: My regional district, more than 60%.

[7:24:19] Trustee Stamford: So I really hope that we can understand where the real crunches are.

[7:24:24] Trustee Stamford: And if we go to zero, it means we don't do anything.

[7:24:28] Trustee Stamford: We don't do anything unusual, and we certainly won't be able to have the luxury of reflection on our governance review. Thank you.

[7:24:38] Voice 11: Thank you, Kate Louise. So I've got Scott Colburn, Doug Fenton, and myself, and that reaches the end of my speaker's list. And so we'll go with Scott Colburn.

[7:24:52] Voice 13: I'm quite moved by those statements by Trustee Stanford and Trustee Rockefeller.

[7:24:56] Voice 13: I will not be voting for this fiscally irresponsible and ethically irresponsible motion for all the reasons they put forward.

[7:25:03] Voice 13: Thank you for making that case.

[7:25:06] Voice 11: Thank you.

[7:25:07] Voice 11: Doug Fenton.

[7:25:08] Voice 11: Oh, I've got Deb Morrison up there now, too.

[7:25:10] Voice 11: So we'll go to Deb Morrison after Doug.

[7:25:16] Voice 11: And you will lower your hand, Scott.

[7:25:17] Voice 11: Thank you.

[7:25:20] Voice 6: Thank you.

[7:25:21] Voice 6: Yeah, I'm not in support of the motion.

[7:25:23] Voice 6: um primarily looking at sort of the fact that there's all of this work is being done i mean i

[7:25:31] Voice 6: hate that last minute sort of opportunity to make a big change without knowing what we're actually

[7:25:37] Voice 6: changing i've participated on a number of committees over the last couple of years and i

[7:25:44] Voice 6: look at the amount of energy put into that time coming i'm coming up with the recommendations

[7:25:49] Voice 6: trying to figure out how things fit into things moving forward so that we can actually make

[7:25:55] Voice 6: good decisions good decisions we don't necessarily have to agree with everything but we actually

[7:26:02] Voice 6: understand where we come from and we could defend it i was not part of financial planning committee

[7:26:09] Voice 6: but they have put that energy in they've concentrated on the issues they've gone back

[7:26:15] Voice 6: to the drawing board a couple of times to come up with a recommended budget and i just feel like

[7:26:23] Voice 6: that's the voice i want to listen to and i'm going to base my voting on and you know

[7:26:31] Voice 6: not to worry about climate change the biodiversity laws are sort of spending money on conservation

[7:26:39] Voice 6: Preservation requires money, time, and expertise.

[7:26:43] Voice 6: Just, you know, these are all things that take money and time.

[7:26:48] Voice 6: I hope that we can go forward with the governance review and come up with some pearls that we can actually recreate ourselves with.

[7:26:55] Voice 6: But even that is going to take time and money.

[7:26:58] Voice 6: And it's not something that we're not going to get to if we actually go back as it is.

[7:27:05] Voice 6: Deliberations.

[7:27:06] Voice 6: So I'll leave it there.

[7:27:07] Voice 6: Thank you.

[7:27:09] Voice 11: Thank you, Doug.

[7:27:10] Voice 11: um where am i now so deb morris and jane wolbert and then myself and i think that

[7:27:16] Voice 11: was everybody oh michael kale that's what's open yet

[7:27:23] Trustee Morrison: um so it's a little hard for me actually to decide one way or the other in one way

[7:27:29] Trustee Morrison: i've actually been very consistent about saying that i don't support a budget increase

[7:27:34] Trustee Morrison: all year and i've said that multiple times um i voted to have the budget go out for review

[7:27:40] Trustee Morrison: review because i think it's important to go out for review but that doesn't mean i supported the

[7:27:45] Trustee Morrison: budget it just means that i wanted it to go out for review so i i find some of the conversation

[7:27:51] Trustee Morrison: here challenging i find it close to a point of order to call anybody's stance here unethical

[7:27:59] Trustee Morrison: or uh you know i just i think that's very divisive and i think we need to really hear and see what

[7:28:07] Trustee Morrison: what we're each thinking and why we're polarizing this so and the issue I think is best stated

[7:28:14] Trustee Morrison: frankly by Janine like that what what we're looking at here is we have communities that have

[7:28:21] Trustee Morrison: been very stressed over over the last few years and you know we we have to have a long-term vision

[7:28:29] Trustee Morrison: of what to do I have been hearing for three years as a trustee about the implementation

[7:28:34] Trustee Morrison: implementation of some of the local planning services work and been asking questions about

[7:28:38] Trustee Morrison: that and I'm still struggling why what what is happening in that area related to budget

[7:28:44] Trustee Morrison: so I I can't support a budget increase over last year's budget and I you know for personal and

[7:28:53] Trustee Morrison: professional reasons I've I can I have not been able to sit on financial planning and I really

[7:28:58] Trustee Morrison: thanks very much to those who have been sitting there I understand your work but I mean many of

[7:29:03] Trustee Morrison: us have been clear in trust council in directing that committee to really think about this

[7:29:08] Trustee Morrison: so to say that there's lots of work we do understand your work right we've been working

[7:29:13] Trustee Morrison: hard in trust programs committee too it doesn't mean that we're going to get necessarily what we

[7:29:17] Trustee Morrison: suggest to council right so i'm struggling to to be heard about the issue of maintaining fiscal

[7:29:25] Trustee Morrison: responsibility here so i i will be supporting this motion thank

[7:29:34] Voice 11: you um jane wolverton

[7:29:38] Voice 21: i will not be supporting the motion um most people have made a lot of uh comments that i support

[7:29:44] Voice 21: about uh their uh for the reasons why um i have uh great confidence in the work of our

[7:29:54] Voice 21: uh financial planning committee and i know that they struggle to bring the the budget down

[7:30:00] Voice 21: And I know that when you, I know that certainly COVID and rising prices and those kinds of things are affecting all of our constituents.

[7:30:11] Voice 21: But I also realize that in the scheme of things, this doesn't amount to a lot of money per household.

[7:30:19] Voice 21: And so I will not be supporting this motion.

[7:30:24] Voice 11: Thank you, Jane.

[7:30:26] Voice 11: um looking around the room not seeing any other hands up or any oh there's alex allen has a second

[7:30:32] Voice 11: time but you know i'm going to speak a first time and i see steve wright as the mover original mover

[7:30:38] Voice 11: but it belongs to council now wants to speak another time oh michael kale actually has not

[7:30:46] Voice 11: spoken so i want to address michael kale but i want you to ponder the question about how many

[7:30:50] Voice 11: times you want to go around the room we're clearly divided and only a vote will determine at the end

[7:30:55] Voice 11: um and uh and we'll hear from michael kale and myself and you wanna and laura patrick also wants

[7:31:01] Voice 11: to be on the list again a second time so i'm making a list of second speakers and uh out of

[7:31:07] Voice 11: respect if the if council wants to go ahead with around the second speakers um we can certainly do

[7:31:13] Voice 11: that and i'm making the list michael kale thanks

[7:31:18] Voice 7: chair and i do appreciate this is a difficult

[7:31:21] Voice 7: issue and i'd maybe like to approach it with a slightly different slant please accept the fact

[7:31:26] Voice 7: that as your one municipality our requisition over the last four years five years has increased by a

[7:31:34] Voice 7: hundred thousand dollars now the optics of that are well that's a lot of money and the reason

[7:31:42] Voice 7: and there's no need to repeat i think some of the things that have been said

[7:31:47] Voice 7: i certainly support the motion and the break and the statement that it makes that we simply do not

[7:31:55] Voice 7: take the budget as presented rubber stamp it and say yeah that's fine because it isn't the reason

[7:32:03] Voice 7: i want to speak is that i wonder whether in some ways this is a fight or a battle or or an area of

[7:32:10] Voice 7: conflict that we even need to have if you take trustee brent's numbers and you actually take a

[7:32:18] Voice 7: minute to look at them if you look at what we have actually spent and just go through the bottom

[7:32:27] Voice 7: lines carefully. I think we could easily, as a matter of a discussion, what we call a cow,

[7:32:36] Voice 7: a committee of the whole, simply around the table, look at the analytical work he has done,

[7:32:43] Voice 7: which I think is really appended to this motion. This is how we get there. And we could quite

[7:32:50] Voice 7: quite easily get to the 21-22 budget numbers without afflicting damage, carnage, and all

[7:33:00] Voice 7: the other specters of horror, which I don't think are real, on the Islands Trust.

[7:33:10] Voice 7: So let's make the statement that it is not business as normal.

[7:33:15] Voice 7: more as the report said we are at a crossroads and the decision we make within the next few minutes

[7:33:24] Voice 7: is going to be one that will frankly will hang a few people because this is not going to be taken

[7:33:32] Voice 7: lightly i think people kind of think it's going to go away and it isn't so i support it and then

[7:33:40] Voice 7: Then let's quietly, amongst ourselves, analyze the figures that Paul Brent has submitted,

[7:33:47] Voice 7: because I think it's incredibly doable without damaging the hopes and aspirations

[7:33:55] Voice 7: fairly spoken to by many on behalf of Ireland's trust.

[7:34:01] Voice 7: So if we could perhaps take a step back and look at that this afternoon,

[7:34:06] Voice 7: and we might do our constituents a whole lot of good

[7:34:09] Voice 7: rather than just going through endless,

[7:34:13] Voice 7: frankly, rather self-indulgent rhetoric.

[7:34:17] Voice 7: So, yes, I support the motion.

[7:34:19] Voice 7: I hope it passes.

[7:34:20] Voice 7: It's a statement we need to make.

[7:34:22] Voice 7: And then let's settle down and decide how we're going to do it.

[7:34:26] Voice 7: Because I think, having spoken to trustee Brent,

[7:34:29] Voice 7: it isn't so difficult.

[7:34:31] Voice 7: The answer is there, and we can do it.

[7:34:34] Voice 7: and without damaging anything that the trust holds so absolutely to heart.

[7:34:41] Voice 7: So there we are, an alternative perhaps, Jeff.

[7:34:46] Voice 7: All right. Thank you.

[7:34:51] Voice 11: A lot has been said around this table.

[7:34:54] Voice 11: And I've got Kate Longerice on the second speaker.

[7:34:58] Voice 11: I did think I saw Dan Rogers' name go up.

[7:35:01] Voice 11: We can certainly go around the room if we wish.

[7:35:09] Voice 11: is it a number of thoughts that come to pass here we you know just by this conversation that's going

[7:35:15] Voice 11: on here and paul brent wants to be on that list too just by this conversation that's going on here

[7:35:21] Voice 11: we are not rubber stamping anything we are not rubber stamping anything we are listening to the

[7:35:29] Voice 11: public whether we agree with the

[7:35:31] Voice 28: public is a different question if

[7:35:41] Voice 11: we if we want to take you

[7:35:42] Voice 11: You know, Steve Wright and I, well, the mover, I'll say, we agree on a lot of things.

[7:35:48] Voice 11: I don't agree with you on this.

[7:35:51] Voice 11: And then I'm going to flip to the other side of the room and say, Paul Brent, we don't agree on a lot of things.

[7:35:56] Voice 11: But I do agree on your approach to an alternative budget to simply cutting $725,000 from the budget.

[7:36:09] Voice 11: And I just want to ask each and every one of you what that means, because I do not agree that this is easy.

[7:36:17] Voice 11: If this was easy, how come this didn't come forward two weeks ago, a month ago, three months ago?

[7:36:27] Voice 11: 11th hour, $725,000.

[7:36:33] Voice 11: You know, I said at FTC, if you realistically want to change this budget, you've got to find a million dollars.

[7:36:39] Voice 11: So, Steve, you're short $275,000 in my mind. Not that I'm supporting that. But we need to do the work. Laura Patrick is right. We need to do the work. And honestly, we need to turn this motion down and we need to do the work.

[7:36:59] Voice 11: and if the next motion is paul brent's thing then let's get down to the nitty-gritty roll up our

[7:37:03] Voice 11: sleeves and do this because i want you to all reflect this is no projects both new or extending

[7:37:11] Voice 11: projects that are underway and um with that um i just want to ask you know i don't know this may

[7:37:21] Voice 11: be completely unfair to ask staff where could we get 725 000 out of the existing budget without

[7:37:31] Voice 11: causing devastation or havoc throughout the island's trust, which may include a number

[7:37:38] Voice 11: of possibilities.

[7:37:39] Voice 11: And I don't want to use, I apologize for what I'm about to say, threatening or fearful

[7:37:48] Voice 11: suggestions that this is not going to go away and we are going to regret the moment we make

[7:37:52] Voice 11: this decision.

[7:37:53] Voice 11: I think that, too, is also unfair.

[7:37:55] Voice 11: fair we should be working in an open space of discussion about the pros and cons of any given

[7:38:03] Voice 11: project at all so i'm going to turn to the ceo because he thankfully has put his hand up and

[7:38:09] Voice 11: you can help me out here and then if council wants to go around again for further debate

[7:38:14] Voice 11: let's get on with the work

[7:38:15] Voice 15: uh thank you mr chair um in the in the conversation that you've had in

[7:38:21] Voice 15: in the last hour plus i haven't really heard anything about any program concerns so what i'm

[7:38:30] Voice 15: hearing is that you have a financial concern predominantly there's been no one direction of

[7:38:38] Voice 15: the trust that or another that's been identified as a challenge so following this vote we staff

[7:38:50] Voice 15: staff has an insight into the mechanics of how the budget functions and we would ask to be able to

[7:38:58] Voice 15: look at that before you go through every one of these things because you've had no time to consider

[7:39:06] Voice 15: any of those uh the implications of things so i don't know now but i would just ask for an

[7:39:12] Voice 15: opportunity for the administration to weigh in and give you advice prior to um any final

[7:39:21] Voice 15: determinations so

[7:39:23] Voice 11: i i guess thank you ceo i guess that's what i'm asking in a roundabout way without

[7:39:29] Voice 11: putting you in a difficult political face about where could we save 725 000 would you allow grants

[7:39:39] Voice 11: 623 my math flawed anyway

[7:39:45] Voice 15: whatever the number would you

[7:39:46] Voice 15: allow grants the new grant monies

[7:39:48] Voice 15: to be excluded from that such that we have ongoing programs

[7:39:53] Voice 15: that we are committed to, that we've accepted those funds?

[7:39:57] Voice 15: Would you exclude that from the consideration?

[7:40:01] Voice 15: And so when you say zero, are you counting grant monies

[7:40:11] Voice 15: that are to be allocated this year that we have from other agencies

[7:40:15] Voice 15: that would not increase our budget?

[7:40:17] Voice 23: I can't hear you, Steve.

[7:40:20] Voice 15: Yeah.

[7:40:23] Voice 23: You need to turn off.

[7:40:25] Voice 11: Russ, your microphone on.

[7:40:27] Voice 11: do i have to good wait a good way to mute could we

[7:40:31] Voice 4: could just do this for a while

[7:40:32] Voice 11: we could there

[7:40:36] Voice 33: uh first off the purpose of the motion is not to criticize the fpc not by any means uh it's simply

[7:40:45] Voice 33: a disagreement in a principle and that it's the principle of maintaining uh last year's budget

[7:40:53] Voice 33: numbers and that with every full intention of giving you and council an opportunity to consider

[7:41:01] Voice 33: opportunities that we feel we have where certain cuts could be made and when you speak about

[7:41:08] Voice 33: programs let me give you an example right there our strategic plan in 2019 it was created against

[7:41:17] Voice 33: against the advice of senior staff of 8 to 10,

[7:41:21] Voice 33: and it

[7:41:22] Voice 33: expanded to over 30, with a budget of $830,000.

[7:41:27] Voice 33: The December update indicates the council has still committed

[7:41:31] Voice 33: roughly $637,300 to 31 projects.

[7:41:38] Voice 33: All but two, or only two, have been completed in three and a half years.

[7:41:46] Voice 33: 13 have no budget allotted to it one has been cancelled one delayed six have not started and 21

[7:41:55] Voice 33: are in progress and some of those projects have been on the strategic plan for years before this

[7:42:02] Voice 33: council so when we talk about deferring or or putting something off that does not mean that

[7:42:11] Voice 33: we come to a full stop of course the world is going to move forward but it simply means that

[7:42:17] Voice 33: if we are not going to be able to complete a program within this term or if we have not started

[7:42:22] Voice 33: a program let's stop it now and defer it if we're going to talk about dollars let's establish that

[7:42:32] Voice 33: the people are not talking about taxes and increases in taxes they're talking about the

[7:42:38] Voice 33: numbers and the increases of the budget and the two completely separate things here second thing

[7:42:47] Voice 33: if the survey results were 49 percent of people saying yes add a million dollars to the budget

[7:42:55] Voice 33: i don't think anybody around this table saying well i don't know maybe we shouldn't go with that

[7:42:59] Voice 33: advice so i all i'm saying is if you're going to ask people then listen to them because what

[7:43:07] Voice 33: you're saying is we're going to ask you and then we're going to ignore you and by the way we've

[7:43:12] Voice 33: We've got a strategic plan survey coming up for you because I'm telling you, the credibility out there for us to listen to our constituents is extremely low in my community.

[7:43:23] Voice 33: And it's getting worse and it's getting exploited.

[7:43:28] Voice 33: And this will be exploited further.

[7:43:30] Voice 33: This is not simply all about finances and budget.

[7:43:34] Voice 33: This is to show the people, particularly those that are criticizing the trust, that we are making an honest attempt to go through our budget and find ways and means in order to reduce costs and also to respond to what they have told us.

[7:43:53] Voice 33: And I think we can do that.

[7:43:55] Voice 33: And I think what Paul has worked out is works.

[7:43:59] Voice 33: I think we can also go through this strategic plan and say there's a number of savings there.

[7:44:04] Voice 33: So we're looking at 7%.

[7:44:06] Voice 33: And if we can't find 7%, we're in bigger trouble than we thought.

[7:44:11] Voice 33: Thank you.

[7:44:12] Voice 11: I have an

[7:44:13] Trustee Grove: important question, Chair, if I may.

[7:44:15] Trustee Grove: And I'm sorry to interrupt.

[7:44:17] Voice 11: No, that's fine.

[7:44:18] Voice 11: The FPC Chair

[7:44:19] Voice 11: has an important point of clarification.

[7:44:21] Trustee Grove: Thank God for that.

[7:44:22] Trustee Grove: I know we're talking about the budget.

[7:44:23] Trustee Grove: If I were to say we can go for a 0% property tax increase, is that what people are talking about?

[7:44:31] Trustee Grove: up because if that is something we i think we can actually achieve but you

[7:44:37] Voice 11: want to go

[7:44:37] Trustee Grove: way below that

[7:44:38] Voice 11: that's not what is on the table i

[7:44:40] Trustee Grove: know but that but well

[7:44:43] Voice 33: certainly that would that would certainly

[7:44:44] Voice 33: keep a low number of people happy but that is people are talking about the budget and and the

[7:44:50] Voice 33: reasons for that oh sorry the reason the reason they're talking about numbers and budget was

[7:44:57] Voice 33: precisely exactly what what our consultants told us and it's what people are suggesting that we are

[7:45:04] Voice 33: going beyond our scope we're going beyond the simple mandate that we originally started with

[7:45:10] Voice 33: and if you think that our encroachment into these areas that are under other jurisdictions and other

[7:45:17] Voice 33: agencies responsibilities if you don't think that has an impact on the budget then i'm afraid all i

[7:45:23] Voice 33: i can tell you is you are wrong if if you think that we can carry on studies that are redundant

[7:45:32] Voice 33: or repeating or doing the work of other agencies who have the true responsibility of those things

[7:45:38] Voice 33: without going to the province of saying we need these studies this is your jurisdiction you've

[7:45:44] Voice 33: got to pay for them then we're shooting ourselves in the foot i think we have to take a stand i

[7:45:52] Voice 33: I think we have to go to the province and say,

[7:45:54] Voice 33: you're asking us to look after a very special area

[7:45:57] Voice 33: for the benefit of the entire province.

[7:45:59] Voice 33: And you're leaving us to out here to hang and dry.

[7:46:03] Voice 33: And if we can't make a strong political statement

[7:46:07] Voice 33: such as that, then I'm not sure where we're going

[7:46:12] Voice 33: because we can't carry on this way.

[7:46:14] Voice 33: We cannot keep going on with one increase

[7:46:18] Voice 33: after another, after another, and still,

[7:46:22] Voice 33: in the public view not really getting very far for the value of their dollar so i implore you do not

[7:46:29] Voice 33: get divisive of this that is not the intent of this motion i'm trying to stick to the simple fact

[7:46:36] Voice 33: that we need to take a serious look what our consultants have acknowledged that we need to do

[7:46:42] Voice 33: and recognize this is us we've created it we have to solve it it's not to throw guilt it's

[7:46:49] Voice 33: It's not defined

[7:46:50] Voice 33: right or wrong.

[7:46:51] Voice 33: It's just an acknowledgement of where we are at now

[7:46:54] Voice 33: and how we are going to change it.

[7:46:58] Voice 33: Thank you so much.

[7:47:00] Voice 11: Thank you, Steve.

[7:47:02] Voice 11: You know, I'm inclined to just keep having this debate and this discussion

[7:47:07] Voice 11: because this is the one thing that we are criticized internally, externally,

[7:47:12] Voice 11: not having sufficient time to work through this stuff.

[7:47:15] Voice 11: So I've got a speaker's list with four people on it.

[7:47:19] Voice 11: but quite honestly, five people on it, but quite honestly

[7:47:23] Voice 11: I think we need to turn this motion in particular down and we need to do the work

[7:47:27] Voice 11: and not make indiscriminate

[7:47:31] Voice 11: cuts, we need to be methodical and come to a solution

[7:47:35] Voice 11: to be content of what it is that we want to cut out of the budget

[7:47:39] Voice 11: to my two cents. Alex Allen, Laura Patrick

[7:47:43] Voice 11: Case Longerise, Dan Rogers.

[7:47:46] Trustee Allen: I just want to remind the fact that

[7:47:48] Trustee Allen: We did not have our survey results in November or December.

[7:47:51] Trustee Allen: We didn't have them in October.

[7:47:53] Trustee Allen: We got them at this trust council, the survey results.

[7:47:56] Trustee Allen: So that's why we're at the 11th hour discussing this.

[7:48:00] Trustee Allen: Like if I had the survey results at the last trust, the survey, the budget survey.

[7:48:05] Trustee Allen: Yeah.

[7:48:06] Trustee Allen: Well, we're receiving that at this trust council.

[7:48:09] Trustee Allen: We did

[7:48:09] Trustee Allen: not receive in December.

[7:48:10] Trustee Allen: So that's why we're discussing this at the 11th hour.

[7:48:12] Trustee Allen: Because if I had this information back in December, I would have brought up a lot more things.

[7:48:18] Trustee Allen: And I don't understand why we didn't get this survey results before this Trust Council.

[7:48:26] Voice 10: You know, Alex,

[7:48:28] Voice 11: you're right.

[7:48:32] Voice 11: But that said, this is the process.

[7:48:34] Voice 11: This is the principles and assumptions.

[7:48:37] Voice 11: And this is how we've developed the budget for years.

[7:48:41] Voice 11: If we need to change that process, let's change that process.

[7:48:43] Voice 11: let's send the survey out next week for next year's budget well actually you know that's not

[7:48:49] Voice 11: true we never used to do surveys mr

[7:48:52] Voice 15: chair all you know special purpose governments and local

[7:48:56] Voice 15: governments yeah of which we are both do their budgets in this cycle yeah we need the assessed

[7:49:04] Voice 15: values before that only come after january to be able to put meat into the uh into the budget so

[7:49:12] Voice 15: So we cannot do it in November.

[7:49:15] Voice 15: No.

[7:49:16] Voice 15: In fact, November was terrifying without that information.

[7:49:20] Voice 15: We were looking at teens.

[7:49:23] Voice 15: 14 to 12 to 14%.

[7:49:25] Voice 15: So it's an iterative process.

[7:49:27] Voice 15: You get to see it several times.

[7:49:30] Voice 15: And you're getting the information as soon as we can get it to you.

[7:49:34] Voice 11: Well, that's fair enough.

[7:49:36] Voice 11: But we could determine the projects and the activities that the Alamstress is undertaking.

[7:49:40] Voice 11: taking but that you know that's almost moot because that's not the situation we're in at

[7:49:44] Voice 11: this moment and i don't disagree with you alex on lord patrick case longer eyes dan rogers

[7:49:50] Voice 11: kate louis stanford who's disappeared paul brent thank you paul go ahead kate over to you lord

[7:49:59] Voice 26: whatever my name is whatever your name is yeah i'm hearing this just takes a few minutes i keep

[7:50:04] Voice 26: hearing we can do this we can do that who is going to do the work if this motion passes

[7:50:09] Voice 26: passes. All you go home and you're going to leave the financial planning committee to work this out,

[7:50:16] Voice 26: then let's do it right now. For 45, 50 minutes, we've been sitting here talking about this. I

[7:50:22] Voice 26: can't support this motion as is because I think it goes too far. I'd like to know the impacts of

[7:50:28] Voice 26: this. I don't know that. I'd rather let's look for the cuts. Let's have those conversations and do

[7:50:33] Voice 26: the hard work now. This motion, then it's going to be like, how are you going to make it work?

[7:50:39] Voice 26: so it's like let's do the cuts i support cutting absolutely i can't support this motion

[7:50:46] Voice 26: that's two different things but

[7:50:49] Voice 11: you're cornering thank you and anybody want to make a motion just

[7:50:53] Voice 11: go right ahead kate uh case longerized yeah

[7:50:59] Voice 34: i just wanted to comment about the tax increase

[7:51:03] Voice 34: i mean it isn't substantial for you know the trust trust proportion portion of it it's really

[7:51:09] Voice 34: of reflection on what the people think about how we're operating it's you know and even there's

[7:51:15] Voice 34: the report from from the ceo on a hundred thousand dollar extra funding for administrative support

[7:51:21] Voice 34: he references twice about it's the amount of work that we put upon staff the project that we take

[7:51:28] Voice 34: we over commit ourselves he said that at the beginning of the term when we established the

[7:51:33] Voice 34: strategic plan he said it i can't remember the exact words but it's voluminous basically and

[7:51:40] Voice 34: we're really over committing ourselves with a message but we chose to go ahead anyway and add

[7:51:45] Voice 34: all this to so it's our fault to a large degree of what we're trying to do take on so i think that's

[7:51:51] Voice 34: part of the response of

[7:51:53] Voice 28: the public yeah thank you um case uh dan rogers

[7:52:07] Trustee Rogers: i'm sorry and some people

[7:52:10] Trustee Rogers: have already said this it it just feels so backwards it just feels like well it doesn't

[7:52:16] Trustee Rogers: feel it it is completely backwards to my understanding how you do the budget process

[7:52:20] Trustee Rogers: which we've done for six months you build the budget and then at the end you come back and say

[7:52:26] Trustee Rogers: yeah we don't like that let's make it x but we're not going to tell you how we're going to get the

[7:52:30] Trustee Rogers: x you go figure it out so i mean i'm what i'd like to do is to defer this motion to allow us

[7:52:39] Trustee Rogers: to consider specific which is what i think we should have done in the first place specific

[7:52:44] Trustee Rogers: areas that you want to see this trust take a pause on is it going to be the heritage cultural mapping

[7:52:51] Trustee Rogers: and what kind of message is that going to send to all our first nations that we are

[7:52:56] Trustee Rogers: trying to build relationships with is it going to be the water work which is probably the single

[7:53:02] Trustee Rogers: most important popular thing that we're doing on a lot of the islands as our communities come

[7:53:09] Trustee Rogers: back to us and say thank you for doing that i don't it's fine let's talk about those things

[7:53:13] Trustee Rogers: but i think we need to defer this motion and then and go to actually do this so i'm going to move

[7:53:19] Trustee Rogers: that that we defer this motion to discussion on specific elements of the budget that might want

[7:53:26] Trustee Rogers: to be um are you going to rule this out of order it's you're shaking your head

[7:53:31] Voice 11: well i just i'm

[7:53:32] Voice 11: sorry i just don't believe that that's helpful because we need to discuss the elements i must

[7:53:39] Voice 11: be more content

[7:53:41] Voice 23: we

[7:53:44] Voice 11: can

[7:53:46] Trustee Rogers: do table or deferred yeah okay

[7:53:49] Trustee Rogers: table sorry whatever the right term

[7:53:51] Trustee Rogers: i'm like trustee morris and i get confused between the two so

[7:53:57] Voice 11: it's not up to you to accept that um

[7:53:59] Voice 11: it's up to council to decide but i'm just going to say that if you table the motion and then you

[7:54:04] Voice 11: debate the individual items and you come up to some other magic number 600 000 or whatever it

[7:54:10] Voice 11: might be then that motion becomes moot because you're going to cut you're going to make

[7:54:14] Voice 11: recommendations to cut certain projects and spending

[7:54:17] Trustee Rogers: and and and that's my point is that

[7:54:20] Trustee Rogers: let's say we come to an agreement to cut 350 000 out of the budget let's say we get there i'm just

[7:54:28] Trustee Rogers: picking a number out of my hat and and then we go all right we've all agreed we've passed enough

[7:54:34] Trustee Rogers: motions we've done that we've deferred this we've done that we're down to 80 108 million 100 whatever

[7:54:40] Trustee Rogers: we get down to then this motion became my view becomes moot because it seems like half the trust

[7:54:46] Trustee Rogers: council wants to support it and about half wants to go in and say let's do the work of doing the

[7:54:52] Trustee Rogers: work of what it is and i i'm afraid it couldn't end up being very close um and so i'd rather see

[7:55:00] Trustee Rogers: us get in there see what people want think they should take out of the budget maybe we would use

[7:55:05] Trustee Rogers: paul trustee brent's um template as a place to start and work through some of those things i

[7:55:11] Trustee Rogers: don't agree with everything he's proposed um in my quick view in the last hour and a half but

[7:55:17] Trustee Rogers: but there are some things i could see this trust council might say yeah we don't need

[7:55:22] Trustee Rogers: commit to that this term so that's what i would propose so do you have motion to table is that

[7:55:27] Trustee Rogers: the way

[7:55:28] Voice 11: that works sure let me just say one more thing for consideration is out of respect for

[7:55:33] Voice 11: quite honestly a 50 50 vote or 49 to 51 vote that might be in the room i would like to respect those

[7:55:41] Voice 11: people that are in favor and those that are against this and uh if it fails then we we have

[7:55:48] Voice 11: to do the work if it passes guess what somebody's gonna have to come up with how we're gonna do the

[7:55:53] Voice 11: work so it's six of one half a dozen the other point

[7:56:00] Trustee Morrison: of order yeah

[7:56:03] Voice 11: go ahead thank you um so

[7:56:05] Trustee Morrison: point of order trustee um rogers had a motion he wanted to put on the table and i think it's

[7:56:10] Trustee Morrison: his right to do so did i hear

[7:56:13] Voice 11: a motion i didn't hear a motion

[7:56:14] Trustee Rogers: i'll move that we table this until

[7:56:16] Trustee Rogers: a discussion about specific uh items that trust council can agree or or can a specific

[7:56:24] Trustee Rogers: a discussion with specific items in the budget budget that uh council wants to

[7:56:29] Trustee Rogers: just

[7:56:30] Voice 11: end it at specific items on the book okay

[7:56:33] Voice 11: so that's trustee rogers for the record that

[7:56:35] Voice 11: it was advancing the motion and so then therefore uh uh if i'm not mistaken until unless lori is

[7:56:44] Voice 11: able to get that up on the screen you're deferring the motion until table table the motion until such

[7:56:49] Voice 11: point as we've uh reviewed the heat just table the motion oh table it period oh that's right

[7:56:57] Voice 11: because we're not deferring it so within our tabling the motion so do i have a second there

[7:57:01] Voice 11: there's tons of seconders peter groves has seconded it it's not debatable so i'm going

[7:57:06] Voice 11: to call the vote all those in favor of tabling the motion uh hands up on the online there

[7:57:17] Voice 11: i'm seeing six and i i'm what i'm looking for scott and thorne uh in favor of the motion to

[7:57:25] Voice 11: table and then in the room i guess i'm gonna go the way i think i need to so five online

[7:57:40] Voice 23: it

[7:57:41] Voice 11: carries okay so the motion carries what's next

[7:57:48] Voice 28: i i i mean i i'm not in charge of this oh thanks

[7:58:00] Voice 11: what time well let's just stop here for a minute because guess what

[7:58:05] Voice 11: nobody's getting off easy here

[7:58:06] Voice 28: we've

[7:58:08] Voice 11: got dinner coming at 5 30 there's no change in that

[7:58:12] Voice 11: we've got 30 minutes to uh to at least get some kind of direction we're going to go out dinner

[7:58:20] Voice 11: and we're going to come back here yeah

[7:58:22] Trustee Morrison: that's

[7:58:23] Voice 11: a commitment may

[7:58:24] Trustee Morrison: i make a suggestion if you want

[7:58:26] Voice 11: If you want a break for five minutes, let's do that and figure out what we're going to do for the rest of the night. Deb Morrison, over to you.

[7:58:33] Trustee Morrison: So my suggestion would be that if Trustee Bren's version is what we want to try and work from, is to have something to work from, that we get it on the table before we go for a break.

[7:58:46] Trustee Morrison: And then we break for dinner. People can go read it, think about it, go have dinner, and then we come back and resume.

[7:58:54] Voice 11: Thank you, Deb. That's an excellent recommendation.

[7:58:58] Voice 11: So I want to honor the necessity, maybe just to go for a washroom break.

[7:59:03] Voice 11: Should we just take five, come back, figure out what we're going to do the rest of the day and go from there?

[7:59:08] Voice 11: Or do you want to just go straight to Paul Brent's motion?

[7:59:12] Voice 11: Paul Brent's motion.

[7:59:14] Voice 11: Well, I'm assuming that's what he's got.

[7:59:19] Voice 23: Oh, I see.

[7:59:22] Voice 11: So

[7:59:22] Voice 23: I

[7:59:25] Voice 21: just want to say, like, we're I mean, we have a financial planning committee as well.

[7:59:30] Voice 21: all and you know are we going to ask them to have a look at this to come back with some

[7:59:35] Voice 21: recommendation as staff i mean you know this is no small thing

[7:59:40] Voice 11: when are we going to find the time

[7:59:41] Voice 11: to do that

[7:59:42] Voice 23: huh i'm

[7:59:46] Voice 15: sorry speak up microphone

[7:59:48] Voice 15: we can assist any group to prepare you for a

[7:59:55] Voice 15: conversation okay so i'm looking for a recommendation then

[7:59:59] Voice 11: Then.

[8:00:00] Voice 11: what do you want to do

[8:00:00] Voice 10: folks i might have keeping in mind that if you're providing a significant

[8:00:09] Voice 10: change which you're planning to for the director of

[8:00:12] Voice 28: administrative services to tweak this

[8:00:20] Voice 28: paul save us i'm

[8:00:26] Voice 32: going to have to cut this for somebody i move that the 2022-23 draft budget be

[8:00:30] Voice 32: amended by deleting the budget amounts and the budget items and amounts currently under

[8:00:36] Voice 32: consideration and substituting there are four the items and amounts in the document headed

[8:00:42] Voice 32: alternate budget items and amounts that was delivered earlier by email to trustees

[8:00:48] Voice 11: yeah i don't know that you're going to get support for that but anyway so that's seconded by uh

[8:00:54] Voice 11: ben mcconkey let's just say

[8:00:56] Voice 32: um you wish to speak to the motion we could do a friendly amendment

[8:01:01] Voice 32: and say for discussion at the end for discussion um

[8:01:13] Voice 10: so you'll have to read

[8:01:14] Voice 11: that out again for me

[8:01:15] Voice 11: and let's get lori to get it so it's on the screen so that we're completely clear

[8:01:19] Voice 11: if you if you're wanting to put a motion yeah

[8:01:23] Voice 32: let me see if i can get it over to her quick like a

[8:01:25] Voice 32: bunny that's financial talk by the

[8:01:29] Voice 28: way okay it's going now

[8:01:40] Voice 32: to her our empty subject send

[8:01:46] Voice 32: So it says, I move that the 2022-23 draft budget be amended by deleting the budget items and amounts currently under consideration and substituting, therefore, the items and amounts in the document headed alternate budget items and amounts, which has been delivered to the chair and distributed to the trustees for discussion.

[8:02:05] Voice 32: It's only for discussion.

[8:02:07] Voice 32: Okay, I still need to see it up on the screen.

[8:02:10] Voice 32: And since I had my hand up before, I do want to make one other statement.

[8:02:14] Voice 32: We talked about all of the big cuts that we made at financial planning committee.

[8:02:20] Voice 32: OK, the budget started off at nine point seven one four million dollars in October.

[8:02:26] Voice 32: It's now down at the expenditure budget. Nine five nine five.

[8:02:31] Voice 32: We got a whopping one hundred and eighteen thousand nine hundred dollars.

[8:02:35] Voice 32: So, you know, let's put some things in perspective when we're talking about stuff.

[8:02:40] Voice 32: stuff let's deal with facts i also sent people the budget history so they can look at it that

[8:02:47] Voice 32: comes right from the islands trust in terms of what's happened to our taxes what's happened to

[8:02:52] Voice 32: our budget so they can figure it out yeah exactly thank you that's

[8:02:58] Voice 11: it okay uh sure i'm just waiting

[8:03:04] Voice 11: for it to come up on the screen so the council knows what we're voting on so paul

[8:03:10] Voice 10: can i just

[8:03:15] Voice 10: sure paul turn off your mic what's the point of order um

[8:03:20] Voice 19: well it's a clarification

[8:03:23] Voice 19: it's a it's a clarification of what that means because i don't know how to vote on this because

[8:03:28] Voice 19: is it does it mean am i voting in favor of discussing this proposal or am i voting in

[8:03:36] Voice 19: favor of the proposal that i just don't understand the motion well

[8:03:40] Voice 11: that's why i wanted it up on the

[8:03:41] Voice 11: the screen so that all of us can understand it. So let's get it a bit bigger so we can see this

[8:03:46] Voice 11: and give everybody a chance to read it. And then let's seek clarification from

[8:03:50] Voice 28: the mover about what

[8:03:50] Voice 28: he actually means.

[8:04:11] Voice 32: Sorry. I'm losing it. What do I say? Exactly. That's me. How

[8:04:24] Voice 23: about

[8:04:26] Voice 32: the document

[8:04:32] Voice 32: document-headed alternate budget items and amounts, which has been delivered to the chair

[8:04:36] Voice 32: and distributed to trustees, be reviewed for discussion. We're talking about starting this

[8:04:49] Voice 32: off as a discussion with the intent to amend the budget. I mean, we've got something that's

[8:04:53] Voice 32: been tabled. This informs it.

[8:04:57] Voice 28: I mean,

[8:05:05] Voice 32: we want something to work with. It's there.

[8:05:08] Voice 32: I'm a member of financial planning committee. I have been for 11 years,

[8:05:11] Voice 32: and i did get the sharp pencil award if you do paul

[8:05:18] Voice 11: i've been wanting to say this for a long

[8:05:21] Voice 11: time be quiet read this and i'm being polite okay i you know it's badly worded but i think

[8:05:32] Voice 11: the intent is that we're going to amend the draft document and review it and have discussion

[8:05:41] Voice 11: and go from there is everybody clear on that well no no

[8:05:45] Trustee Rogers: okay so can i say just that's

[8:05:47] Trustee Rogers: and be that the 2022 23 daf budget uh be reviewed uh in the context of the alternative budget items

[8:05:58] Trustee Rogers: and amounts which had been delivered to the chair and distributed trustees so

[8:06:02] Voice 11: be reviewed for

[8:06:04] Voice 11: discussion yeah blah blah blah that makes more sense to me um is that okay this hasn't yeah it

[8:06:12] Voice 11: hasn't been seconded yet i don't think yeah i don't know i don't know about that i think i'll

[8:06:15] Voice 11: let Ben McConkie second it but let's uh let's get this right folks because we've got some work ahead

[8:06:20] Voice 11: of us here and and Deb thank you for suggesting we get this on the table it's harder than I thought

[8:06:26] Voice 11: to hear a Rockefeller wants to say something and Tim Peterson I

[8:06:30] Voice 39: actually um I deleted those emails

[8:06:33] Voice 39: and didn't read them so could I get them resent I

[8:06:36] Voice 10: didn't hear that what she said she needs the

[8:06:40] Voice 10: the emails from Paul.

[8:06:42] Voice 10: Oh, I see.

[8:06:43] Trustee Johnston: They'll be in your trash.

[8:06:45] Voice 11: And obviously the people on the phone,

[8:06:49] Voice 11: you know, it's obviously going to be a little bit more difficult,

[8:06:52] Voice 11: but we'll manage.

[8:06:54] Voice 11: So we've got now an amended motion here.

[8:06:58] Voice 11: And if that's okay with the mover and seconder,

[8:07:02] Voice 17: can I

[8:07:02] Voice 11: get a nod?

[8:07:05] Voice 10: Say again?

[8:07:15] Voice 11: Microphone. Use your microphone.

[8:07:16] Voice 11: Can you use the microphone?

[8:07:17] Voice 19: i tried to turn on a second ago and it was going green can i suggest a rewording that i think would

[8:07:24] Voice 19: capture the because that doesn't say i think what the intention is oh

[8:07:28] Voice 11: well paul burn thinks it does

[8:07:30] Voice 11: but may

[8:07:31] Voice 19: i suggest some alternate word okay um so that the that council review the 2020-23 draft

[8:07:44] Voice 19: draft budget comma 22 23 draft budget um using and then delete everything until you get to

[8:08:00] Voice 19: the document and then after the um name of the document let him get caught up okay yeah sorry

[8:08:15] Voice 19: right keep going oh using that document entitled you got it um and after amounts just add as

[8:08:40] Voice 19: reference and that'll be that and then you can delete the rest

[8:08:47] Voice 2: as

[8:08:49] Voice 19: no d yeah period and then

[8:08:54] Voice 19: delete everything else is that and

[8:08:58] Voice 11: so does that help everybody understand lee middleton

[8:09:02] Trustee Johnston: both of his hands up say

[8:09:06] Voice 11: again tim

[8:09:07] Trustee Johnston: has his hands up and has had for quite some time

[8:09:10] Trustee Johnston: who him

[8:09:12] Trustee Johnston: tim peterson oh

[8:09:14] Voice 11: yeah i i actually acknowledged you earlier um so tim what's up

[8:09:20] Voice 31: uh no i just was uh i'm happy with this as it sits now but it was not clear

[8:09:25] Voice 31: until just a moment ago so thank you for acknowledging me

[8:09:30] Voice 11: thank you it's very fluid

[8:09:32] Voice 11: it is i think what you say okay lee middleton somebody needs to turn the microphone off

[8:09:39] Voice 11: whoever that is over there in the corner so

[8:09:43] Trustee Middleton: uh thank you chair procedural question so this is

[8:09:46] Trustee Middleton: an invitation to have a dialogue however it seems to me the previous motion was tabled because we

[8:09:52] Trustee Middleton: were on the verge of having the budget overturned so the stakes are rather high and i would suggest

[8:09:57] Trustee Middleton: that we need something a little bit more than the dialogue are we actually reviewing the items in

[8:10:03] Trustee Middleton: the document drafted by mr brent with an eye to on agreement deleting them from the current budget

[8:10:09] Trustee Middleton: or what what's the process here because otherwise i don't i don't see i see a budget that might lead

[8:10:15] Trustee Middleton: an intense frustration as 10 o'clock rolls around and by default the budget as presented stands

[8:10:22] Trustee Middleton: whereas i think there was a pretty significant movement to defeat that budget which i think

[8:10:28] Trustee Middleton: needs to be reflected in in terms of how we proceed well

[8:10:33] Voice 11: let's hope that we can be

[8:10:36] Voice 11: mutually understanding of each other's points of view and get to some place of consensus and

[8:10:41] Voice 11: i don't think it has to be the whatever the number is that steve has proposed it just

[8:10:45] Voice 11: what we're saying is let's reduce the budget and be serious about it so dan rogers i've lost track

[8:10:55] Voice 11: of who's talking but i got tim peterson i think you've got your hand up still so so i'm totally

[8:11:01] Voice 11: focused

[8:11:01] Trustee Rogers: on process and how we're going to get through this okay so here's my suggestion i don't

[8:11:08] Trustee Rogers: think we should do this till 10 o'clock at night um i mean you do that you do negotiations into

[8:11:14] Trustee Rogers: the night when you want people to be so worn down they'll agree to anything and um and believe me i

[8:11:21] Trustee Rogers: used to do labor negotiations and that was a strategy my my point is we have almost nothing

[8:11:27] Trustee Rogers: on our agenda tomorrow morning so and we all the rest of us and maybe some of you others of you

[8:11:33] Trustee Rogers: saw it before 1 30 this afternoon what what paul brett was expecting staff hasn't seen it i know

[8:11:42] Trustee Rogers: because i asked the director of administrative services at the break if she'd seen it and she

[8:11:48] Trustee Rogers: had not seen it and and so we haven't got any analysis from staff yet uh they can't give us

[8:11:54] Trustee Rogers: any advice on what the impact of any of those things are so what i was thinking my brain was

[8:12:00] Trustee Rogers: telling me is let's get some questions on the table i have a couple immediate ones related to

[8:12:06] Trustee Rogers: what the proposals are we can maybe talk about a few of the things defer it overnight and maybe

[8:12:11] Trustee Rogers: start at eight o'clock tomorrow morning and that gives us pretty much the whole morning to finish

[8:12:16] Trustee Rogers: this and because the only other thing on the table tomorrow besides the in-camera session

[8:12:22] Trustee Rogers: and unless people tell me that's going to be really long and it maybe it is I don't know

[8:12:26] Trustee Rogers: what people want to ask the CAO is is our round table and this is probably

[8:12:33] Trustee Rogers: as much as I like to hear you guys this is more important and so that's my my suggestion I don't

[8:12:40] Trustee Rogers: know what what people think about that as an idea let's get a few questions like I don't understand

[8:12:46] Trustee Rogers: what trustee Brent's proposing related to the surplus it doesn't look like it's being used at

[8:12:51] Trustee Rogers: all um and and so i'm wondering about that and why we're doing it so i'd like to i saw that's

[8:12:58] Trustee Rogers: my immediate reaction but that's my my suggestion i don't know if you don't need a motion but i

[8:13:02] Trustee Rogers: wanted to see if there was some consensus around that

[8:13:07] Voice 11: amen sue ellen fast michael kale

[8:13:13] Voice 26: don't sound so weary um i think uh i like this suggestion because i think it leaves us

[8:13:20] Voice 26: with good decision-making powers and energy to discuss.

[8:13:24] Voice 26: And it also might give staff a chance to give us some advice.

[8:13:30] Voice 26: So I would like to refer, or I don't know how it could work,

[8:13:36] Voice 26: but I would like staff to have the opportunity to make suggestions

[8:13:40] Voice 26: or recommendations to us from their perspective too.

[8:13:44] Voice 26: And if they could do that overnight and bring us something in the morning,

[8:13:49] Voice 26: that maybe that would work i don't know i

[8:13:56] Voice 11: think michael kale ben mcconkie uh

[8:14:01] Voice 7: i'd like to take

[8:14:02] Voice 7: this on good faith and good trust from all the people i'm looking at there at the executive

[8:14:09] Voice 7: the spirit of steve's motion was very clear however i understand and given help from the

[8:14:17] Voice 7: work that paul has done we intend to go through and see what can be done to amend this budget

[8:14:23] Voice 7: Now, for all those people who put their hands up or indicated support to Paul's motion,

[8:14:33] Voice 7: I can tell you that, as far as I'm concerned, if I feel that at the end of the day we've

[8:14:38] Voice 7: got nowhere, and it's frankly I am not happy that we've done an amendment, then tomorrow

[8:14:45] Voice 7: tomorrow at 13.1, the financial plan bylaw number 185 RFD, that looks for be read a first

[8:14:56] Voice 7: time. No, we'll vote against it. So there have to be some checks and balances and a

[8:15:02] Voice 7: little bit of sharpness in our discussion here to make sure that we actually do get

[8:15:06] Voice 7: some amendments done. Because if we end up at the end of the day with just a mess and

[8:15:12] Voice 7: and nothing achieved, and no significant variations

[8:15:15] Voice 7: that we can actually tell our audience,

[8:15:17] Voice 7: oh, yes, people listened and they did it.

[8:15:20] Voice 7: And frankly, the budget isn't gonna get read.

[8:15:23] Voice 7: It's gonna get turned down

[8:15:25] Voice 7: at first, second and third reading.

[8:15:27] Voice 7: So in support of Steve, I'm gonna say,

[8:15:33] Voice 7: let us not forget that we have that.

[8:15:35] Voice 7: So in good faith, let these discussions proceed.

[8:15:39] Voice 7: So hopefully we can find the answers

[8:15:41] Voice 7: and we can all come to an agreement that this is a fair approach to the budget.

[8:15:46] Voice 7: But if it isn't a fair approach to the budget changes, then, you know, all those people,

[8:15:53] Voice 7: and I think it's just about half the room who said they support Steve Wright's motion,

[8:16:01] Voice 7: then we still have an option on the last day.

[8:16:05] Voice 7: And we can exercise that option if we feel we've made

[8:16:09] Voice 7: insufficient progress.

[8:16:10] Voice 7: so

[8:16:16] Voice 3: you know you're welcome can i thank you ben please yeah so um it's it's not going to look

[8:16:22] Voice 3: good on the trust if we have a role split vote you know and i don't like where we're at right

[8:16:27] Voice 3: now as an organization i think it's important that we go at dinner uh and there's some folks

[8:16:32] Voice 3: here that that are like the most some of the smartest people i know uh that care about this

[8:16:36] Voice 3: plan and we're not seeing eye to eye at all and i think that has a lot to do with the fact we

[8:16:40] Voice 3: haven't really talked to each other uh i think we need to go and talk to each other and uh and

[8:16:45] Voice 3: have a have a full analysis and maybe give the staff uh who can can go and say hey uh there's

[8:16:51] Voice 3: uh steve wright's motion what does that actually look like because that's pretty clear right and

[8:16:55] Voice 3: we can vote on that in the morning and we can discuss things tonight i think that is uh needed

[8:16:59] Voice 3: because i i not uh particularly enjoying uh uh the the process that we're going through right now and

[8:17:04] Voice 3: And I don't think it looks good on the organization.

[8:17:10] Voice 11: You're right, Ben.

[8:17:12] Voice 11: Very sound words, but lots of factors involved in this.

[8:17:18] Voice 11: And it's not clear to me what the path is right at this instant.

[8:17:22] Voice 11: But I want to be respectful of all the staff in here that usually

[8:17:25] Voice 11: work a nine to five job.

[8:17:28] Voice 11: And we're asking a lot of them.

[8:17:30] Voice 11: And sure, they're saying no, don't worry about it.

[8:17:33] Voice 11: But, you know, I just want to be conscious of that.

[8:17:36] Voice 29: That's just a compliment.

[8:17:39] Voice 29: well

[8:17:43] Voice 11: that's fair enough but

[8:17:44] Voice 2: the other thing the

[8:17:45] Voice 11: other uh consideration is this is when

[8:17:50] Voice 11: are they going to kick us out of the hotel here tomorrow laurie okay so there we go till three

[8:18:00] Voice 11: o'clock and obviously we need everybody in the room for this conversation and then i'm afraid

[8:18:06] Voice 11: michael that um at the end of the day you're not going to get consensus but you still you still

[8:18:14] Voice 11: need a majority and ideally it's not a split vote but ideally it's a majority and that's how it

[8:18:20] Voice 11: works not consensus which is what you're leading up to we all have to agree we don't have to agree

[8:18:27] Voice 11: at the end of the day we need to we need to get a budget and ideally we're going to reduce that

[8:18:32] Voice 11: budget i think you know like i said earlier we are taking the public input seriously we're having

[8:18:38] Voice 11: this discussion and i'm thankful for that i've sat here on previous occasions that i'll just look

[8:18:43] Voice 11: across it to janine dodds that we've seen but it's just whistled through here yeah

[8:18:48] Voice 2: sure chair

[8:18:53] Voice 3: welcome can i just have a point of order uh well

[8:18:55] Voice 2: we're discussing a

[8:18:56] Voice 3: motion are we discussing a

[8:18:58] Voice 3: motion right now i i'm very confused well you're you i'm

[8:19:01] Voice 11: confused also okay thank

[8:19:03] Voice 11: you for that

[8:19:03] Voice 11: sure um so indeed uh we have a motion on the screen which has been uh a friend amended in

[8:19:11] Voice 11: in numerous ways.

[8:19:13] Voice 11: And so I need to come back to the mover and seconder

[8:19:16] Voice 11: to understand that you're content with this amended motion.

[8:19:22] Voice 11: All right.

[8:19:23] Voice 11: So then do we need to talk about this anymore?

[8:19:27] Voice 11: Can I just call the vote?

[8:19:29] Voice 11: Then let's call the vote.

[8:19:32] Voice 11: I wanna make sure on the virtual world there,

[8:19:36] Voice 11: I see a couple of hands up.

[8:19:37] Voice 11: Is there something out of necessity that needs to be said

[8:19:41] Voice 11: or a point of order?

[8:19:42] Voice 11: I think I've maybe heard that out there, which I want to acknowledge and speak up if you've got something.

[8:19:51] Voice 11: Otherwise, put your hand down.

[8:19:53] Trustee Morrison: Yeah, the point of order earlier is just like we really need people in the room to use their mics.

[8:20:00] Voice 11: Brilliant, Deb. I love you. Thank you.

[8:20:04] Voice 11: You're absolutely right. Anyway, OK, so hands down, just for clarity.

[8:20:08] Voice 11: Tim, did you have something else to add? Hands down so that I can call for the vote unless there's something you want to say.

[8:20:17] Voice 31: I, yeah, well, I'm fine for us to go ahead and vote.

[8:20:21] Voice 31: I just would like to, we also need to get some clarity

[8:20:24] Voice 31: on how we're going to proceed after this vote.

[8:20:27] Voice 11: Yes, that's what we were kind of talking about,

[8:20:30] Voice 11: but let's get the motion dealt with.

[8:20:32] Voice 11: And then let's talk about what's going to happen

[8:20:36] Voice 11: this evening and what's going to happen tomorrow.

[8:20:40] Voice 11: So I'm going to call the vote.

[8:20:41] Voice 11: All those in favor, please raise your hands

[8:20:43] Voice 11: and your digital hands on the screen.

[8:20:45] Voice 11: and i'm just watching and waiting here while we're counting the hands in the room and

[8:21:00] Voice 28: i'm seeing four

[8:21:01] Voice 28: on

[8:21:01] Voice 11: the screen okay so i think that carries and just for you know any opposed i'm just waiting

[8:21:11] Voice 11: for the hands opposed coming up here one two three four in the room and two on the screen

[8:21:20] Voice 11: so that's six opposed thank you for your voting um so the motion has carried and now uh let's go

[8:21:34] Voice 11: for dinner and let's come back and i and dinner is from 5 30 until when lori online

[8:22:02] Voice 31: people can't

[8:22:03] Voice 31: hear any of this

[8:22:05] Trustee Rogers: sorry she's talking about dinner uh you can make your own um so

[8:22:13] Voice 31: that's fine but

[8:22:14] Voice 31: us online people might want to know what the plan is that's all

[8:22:17] Trustee Rogers: yeah no i'm just kidding

[8:22:20] Trustee Rogers: we're coming back yeah i'm sorry i was kidding um just a point of order i did make a suggestion

[8:22:27] Trustee Rogers: about how to proceed because rather than coming back after dinner and i didn't i didn't i thought

[8:22:32] Trustee Rogers: I thought I saw some nods around the table, but we didn't make a final decision.

[8:22:37] Trustee Rogers: I know you would like this to come back after dinner and continue.

[8:22:40] Voice 11: Well, I

[8:22:40] Voice 11: guess I'm just thinking about what our expectations are for preparation, because there's a conversation about FPC looking at this.

[8:22:48] Voice 11: There's some conversation made by EC looking at it. There's some conversation about staff looking at it.

[8:22:53] Voice 11: And so either we're making that decision to do that and that they are going to look at that tonight and all of those parties involved

[8:23:01] Voice 11: involved and bring back some suggestions for tomorrow or vice versa. So I'm not clear on that

[8:23:10] Voice 11: we provided enough direction to all those people that you're relying upon or whether or not it's

[8:23:15] Voice 11: this body that's going to hash out every single option here. And David Critchley, I think, has a

[8:23:20] Voice 11: great suggestion.

[8:23:22] Voice 9: Well, if it's in order, Chair, I'd like to move recess till 8 a.m. tomorrow

[8:23:26] Voice 9: morning uh and do so on the understanding that staff will have a look at this and have some

[8:23:32] Voice 9: words of wisdom to impart upon us on the moral okay

[8:23:37] Voice 11: let's go to staff and see uh the understanding

[8:23:41] Voice 11: is you're going to look at this and come back to us with uh something for council to review at eight

[8:23:48] Voice 11: o'clock tomorrow morning i just want to be sure that we're in the right place here

[8:23:54] Voice 23: just

[8:23:57] Voice 11: bear with

[8:23:58] Voice 11: immediately and so the i i can't hear you without your microphone on whose microphone is on

[8:24:11] Voice 11: no mine doesn't matter

[8:24:13] Voice 23: yeah

[8:24:17] Trustee Middleton: i think i think these are political decisions and to throw the staff

[8:24:21] Trustee Middleton: suddenly into the middle of this is totally not fair i think in the morning we need to do what

[8:24:25] Trustee Middleton: has been suggested go through as which is now always on the table the screen there a suggested

[8:24:32] Trustee Middleton: suggested series of amendments make what progress we can and obviously out of that stuff we're going

[8:24:38] Trustee Middleton: to have to kind of build a budget that's votable and that might not be able to be done by tomorrow

[8:24:44] Trustee Middleton: i mean that's the the reality and we have to deal with that but to ask staff to now recommend cuts

[8:24:50] Trustee Middleton: i think is unfair i think i think that has to be from us okay

[8:24:53] Voice 11: i think they're not recommending

[8:24:55] Voice 11: cuts they're going to provide advice and i think the ceo has perhaps embraced this but ceos yeah

[8:25:01] Voice 15: Yeah, we can. What we can offer is alternatives to the same number.

[8:25:07] Voice 15: OK, so let's say you want to take ten dollars out of the budget and that might be more more of a challenge from a program provision point of view.

[8:25:19] Voice 15: We might be able to come up with something that gets to the same ten dollars.

[8:25:23] Voice 15: You don't want another trust council, though, right? Between now and March 31st.

[8:25:28] Voice 15: so uh we we need to do something between now and march 31st or have another trust council

[8:25:35] Voice 15: thank you

[8:25:36] Voice 15: and uh so i'm hoping it's tomorrow yeah okay is that reasonable and

[8:25:44] Voice 11: i'm not hearing

[8:25:45] Voice 11: whoever that voice is to hear it back to you um

[8:25:50] Voice 39: yeah i don't know if the motion was seconded but

[8:25:52] Voice 39: i i would second the motion to adjourn till the morning and if asking staff to to come up with

[8:25:59] Voice 39: with ideas i would also recommend that trustees do their homework and perhaps talk to fpc committee

[8:26:04] Voice 39: members tonight because every single one of these items has been discussed at length at each of our

[8:26:09] Voice 39: meetings and you i don't know if the meetings are recorded but you could just sit around have some

[8:26:14] Voice 39: drinks watch the videos because that would eliminate a ton of work tomorrow yeah you know

[8:26:23] Voice 11: uh there's obvious thank you to hear there's obviously a conflict there and that fbc can't

[8:26:29] Voice 11: meet for an outside of a public meeting so there you

[8:26:31] Voice 11: go so cao you were saying something what were

[8:26:35] Voice 11: you on and just nothing i think we can proceed

[8:26:41] Voice 11: you

[8:26:43] Voice 15: have to vote on this you've done this oh yeah

[8:26:45] Voice 11: okay so then if it's all in hand cao then uh is there a motion to recess until eight o'clock tomorrow

[8:26:52] Voice 11: morning can

[8:26:52] Voice 10: we get breakfast question first quiet

[8:26:55] Voice 11: laurie chris laurie okay go ahead you're saying

[8:27:00] Voice 11: telling me now that breakfast would be messed up we

[8:27:04] Voice 40: can have a working we can have a working

[8:27:06] Voice 40: back where are we having breakfast breakfast is in the same room that we had it in it's it's

[8:27:10] Voice 40: booked for eight o'clock to 8 45 i highly doubt it i can go and ask them to have it earlier or

[8:27:17] Voice 40: you highly

[8:27:18] Voice 40: doubt i highly doubt

[8:27:19] Voice 11: it absolutely so therefore i think we're recessing we're coming

[8:27:23] Voice 11: back at nine o'clock well 8 45 yeah and we can we can be here till three o'clock which i know

[8:27:34] Voice 11: isn't going to make everybody happy jerry

[8:27:36] Voice 21: luck i'm peter peter johnson has his hand up who

[8:27:40] Voice 11: oh peter johnson go ahead

[8:27:41] Trustee Johnston: i'm concerned that whatever time we finish tomorrow if we ever

[8:27:47] Trustee Johnston: reach agreement is there going to be time for staff to prepare us a document that we can give

[8:27:58] Voice 15: we don't know we

[8:28:00] Trustee Johnston: don't

[8:28:04] Voice 15: know yet until the depth of those but the discussion here is to prepare

[8:28:09] Voice 15: as much as possible anticipation of that and then it'll take whatever time so let me ask a simple

[8:28:16] Voice 11: question and i know you've already referred to having another trust council can we give readings

[8:28:24] Voice 11: in an electronic meeting of council?

[8:28:28] Voice 11: I haven't said yet.

[8:28:30] Voice 10: Okay.

[8:28:30] Voice 11: So let's do the best we can.

[8:28:34] Voice 11: We've got the best offer from staff to work with us.

[8:28:37] Voice 11: You guys all look through that,

[8:28:39] Voice 11: and let's get a motion to recess until 8.45 tomorrow morning

[8:28:45] Voice 11: or 9 o'clock.

[8:28:46] Voice 11: So whoever wants to move that.

[8:28:48] Voice 17: David Critchley?

[8:28:51] Voice 17: Do

[8:28:53] Voice 26: you accept 8.45 as a friendly amendment to your motion?

[8:28:56] Voice 26: well

[8:28:57] Voice 11: it wasn't moved it was moved but it wasn't seconded

[8:28:59] Voice 26: to hear a second did it oh

[8:29:02] Voice 11: well i didn't

[8:29:02] Voice 11: hear that but anyway okay moved and seconded 845 all those in favor

[8:29:09] Voice 23: thank you

[8:29:12] Voice 11: well done let's

[8:29:13] Voice 11: recess thank you council apologies for making this more complex but that's my nature but