Islands Trust Conservancy Board regular meeting, March 15, 2022

[0:00:00] Trustee Stamford: the Conservancy. I want to begin the meeting by acknowledging that we are gathering today

[0:00:05] Trustee Stamford: virtually from locations across the treaty and unceded territories of the Coast Salish people

[0:00:11] Trustee Stamford: and I am calling in from to Altnowich in Alcotsam House Sound. I'm joined today by

[0:00:20] Trustee Stamford: Vice Chair Sue Ellen Fast, if you wave your hand, from a Bowen Island trustee and municipal

[0:00:27] Trustee Stamford: municipal councilor, Doug Fenton,

[0:00:30] Trustee Stamford: Vitas Island trustee,

[0:00:32] Trustee Stamford: an elected member of trust council,

[0:00:37] Trustee Stamford: and appointees from the Minister of Municipal Affairs,

[0:00:40] Trustee Stamford: Linda Adams, who's in the boardroom today from Salt Spring,

[0:00:43] Trustee Stamford: and from Galliano, Teresa Smith.

[0:00:46] Trustee Stamford: And if you want to provide an acknowledgement

[0:00:49] Trustee Stamford: of where you're calling in from,

[0:00:52] Trustee Stamford: from First Nations territories, by all means,

[0:00:55] Trustee Stamford: please do so in the chat.

[0:00:58] Trustee Stamford: This meeting is being conducted electronically and the regular portion of the meeting is open

[0:01:03] Trustee Stamford: to the public to attend as witnesses. There's room towards the end of the regular meeting agenda

[0:01:10] Trustee Stamford: for the public to speak or ask questions and you can ask those questions ahead of time at

[0:01:15] Trustee Stamford: islandstrustconservancy.ca. Staff members joining us today on Zoom include Kate Emmings who is our

[0:01:24] Trustee Stamford: our Island's Trust Conservancy Manager,

[0:01:26] Trustee Stamford: waving way in the back there.

[0:01:29] Trustee Stamford: Yuli Murphy is our Property Management Specialist.

[0:01:33] Trustee Stamford: Gemma Green is our

[0:01:34] Trustee Stamford: Cognitive Management and Outreach Specialist.

[0:01:37] Trustee Stamford: Catherine Martel is our Ecosystems Protection Specialist.

[0:01:42] Trustee Stamford: Coraline Stratham is our Administrative Assistant

[0:01:44] Trustee Stamford: and Minute Taker today.

[0:01:47] Trustee Stamford: Carla Funk is our new permanent

[0:01:50] Trustee Stamford: Fund Development Specialist, yay.

[0:01:52] Trustee Stamford: Yay.

[0:01:53] Trustee Stamford: And Wendy Tyrell is the Species at Risk Coordinator.

[0:01:57] Trustee Stamford: And thank you all for coming in today.

[0:02:00] Trustee Stamford: This meeting is the official forum

[0:02:01] Trustee Stamford: of the Islands Trust Conservancy to make decisions

[0:02:03] Trustee Stamford: about land management and securement,

[0:02:05] Trustee Stamford: as well as conservation planning and related outreach,

[0:02:09] Trustee Stamford: fundraising and communications.

[0:02:11] Trustee Stamford: Thank you.

[0:02:12] Trustee Stamford: So we have an agenda and I hope you eventually got my email,

[0:02:18] Trustee Stamford: which I think at three o'clock this morning,

[0:02:20] Trustee Stamford: I was still trying to send.

[0:02:22] Trustee Stamford: and it wouldn't send um and there were some ideas for additions um and i totally understand if we

[0:02:31] Trustee Stamford: can't do this it's just things that have come up in last week's trust council primarily um and but

[0:02:37] Trustee Stamford: also there was missing part which was board updates um where would be a good place to put

[0:02:43] Trustee Stamford: that um five so

[0:02:45] Manager Emmings: we have actually uh since the agenda went out we were hoping to do a trust

[0:02:49] Manager Emmings: council update, a financial planning committee update, and then a trustee roundtable. And we

[0:02:55] Manager Emmings: were thinking of that they would fit nicely following the executive committee update

[0:02:59] Manager Emmings: as items 5.4.5, 5.4.6, and 5.4.6.

[0:03:07] Trustee Stamford: So we were going to do financial committee update.

[0:03:13] Manager Emmings: What was

[0:03:14] Trustee Stamford: the other one? Trustee update.

[0:03:16] Manager Emmings: Yeah, the first one is actually a trust council update

[0:03:19] Manager Emmings: at 5.4.5 and then financial planning committee update and then a trustee round table i think you

[0:03:29] Manager Emmings: requested and we thought those would follow nicely following the executive committee update

[0:03:36] Manager Emmings: and then i think chair stamford you had also requested that we add um the all conservancies

[0:03:43] Manager Emmings: letter regarding the policy statement yes

[0:03:47] Trustee Stamford: so where should we put that and

[0:03:48] Manager Emmings: i thought that would

[0:03:49] Manager Emmings: be a good update for information to at the end of section 5.4 and it ends up being 5.4.12 or 12.

[0:04:14] Manager Emmings: yeah and we

[0:04:15] Manager Emmings: will add that item to the final board package for the record as requested okay

[0:04:21] Trustee Stamford: and then

[0:04:22] Trustee Stamford: we had so most of that was taken care of and the only other thing oh well there i can talk to mr

[0:04:30] Trustee Stamford: Mr. Gurr's letter on the financial planning committee.

[0:04:35] Manager Emmings: Yes, that could go there,

[0:04:38] Manager Emmings: or I think you had a list of things you wanted to talk

[0:04:40] Manager Emmings: about related to the trust council as well.

[0:04:43] Manager Emmings: Yeah,

[0:04:43] Trustee Stamford: and so that would,

[0:04:45] Trustee Stamford: and follow deer could go under there as well.

[0:04:47] Voice 8: That's right.

[0:04:48] Trustee Stamford: Great, okay, good.

[0:04:50] Trustee Stamford: Is there any other additions or edits?

[0:04:56] Trustee Stamford: Seeing none, let's move forward.

[0:05:00] Trustee Stamford: um so we've called the meeting to order we've approved the agenda um did we have anything to

[0:05:06] Trustee Stamford: rise and report uh

[0:05:08] Manager Emmings: no we have nothing to rise and report because at our last meeting we did our in

[0:05:12] Manager Emmings: camera ahead of the regular meetings that's already done just

[0:05:16] Trustee Stamford: making sure so um we have

[0:05:19] Trustee Stamford: the january 25th 2022 minutes was there any significant edits or questions arising i don't

[0:05:31] Trustee Stamford: see any hands up on that. So we will accept these minutes as

[0:05:38] Trustee Stamford: presented. I could sense us if that's okay. Got a thumbs up on

[0:05:43] Trustee Stamford: that. Everybody see me I look like I'm just there. Um, we had

[0:05:54] Trustee Stamford: our WM and that passed unanimously. Is there any

[0:05:59] Trustee Stamford: Any questions about that?

[0:06:03] Trustee Stamford: And now we're on to page 11,

[0:06:06] Trustee Stamford: which is our follow-up action list.

[0:06:12] Trustee Stamford: Is there anything you would like to highlight, staff?

[0:06:16] Manager Emmings: I have nothing to highlight,

[0:06:18] Manager Emmings: but I would like to propose the board remove an item

[0:06:21] Manager Emmings: from the follow-up action list.

[0:06:25] Manager Emmings: And it's the item from August 24th.

[0:06:29] Manager Emmings: At that meeting, the board requested,

[0:06:31] Manager Emmings: the board considered some um a request from the province to decide whether or not we wanted to

[0:06:39] Voice 8: hold

[0:06:40] Manager Emmings: on to notations of interest on crown lands on leskeedi which the board did and staff followed

[0:06:45] Manager Emmings: through on on that item but there was also a request from the board to follow up on whether

[0:06:54] Manager Emmings: notations of interest might be a good tool for crown land conservation and at the time staff

[0:07:00] Manager Emmings: thought we could probably get to it but with the workloads that we've had as discussed at our last

[0:07:04] Manager Emmings: board meeting we're finding we're not getting to it and so my recommendation is that the board

[0:07:10] Manager Emmings: consider removing this from the follow-up action list and i i do have a resolution

[0:07:17] Manager Emmings: um that i would suggest okay

[0:07:21] Trustee Stamford: um and you did is there any opportunity to consider bringing it

[0:07:27] Trustee Stamford: back to a later date?

[0:07:29] Manager Emmings: Certainly there is. I just feel that it will likely make more sense in the

[0:07:36] Manager Emmings: context of reviewing policies. And I suspect as we start to review policies related to our

[0:07:42] Manager Emmings: reconciliation declaration, which is, you know, going to be part of our reconciliation action

[0:07:47] Manager Emmings: plan, that talking about Crown land and what makes sense for Crown land with respect to ITC

[0:07:54] Manager Emmings: taking on those responsibilities will fold nicely into that conversation and we'd be happy to bring

[0:07:59] Manager Emmings: it back at that time okay um

[0:08:02] Trustee Stamford: so if we could see the motion so

[0:08:07] Manager Emmings: you'll have to bear with me for a

[0:08:09] Manager Emmings: moment because what i realize is i am working on two screens but they're actually separate computers

[0:08:13] Manager Emmings: so i will type it out here for you um you'll get to see my typing skills

[0:08:23] Trustee Stamford: Well, while we're waiting to see the motion up on the screen here is there any other comments or questions about it.

[0:08:31] Trustee Stamford: Go ahead trustee fast.

[0:08:33] Trustee Fast: Yeah, I'm just wondering if the Islands Trust Conservancy uses or has any notations of interest on Crown land on other islands.

[0:08:44] Manager Emmings: yeah that question did come up at um in august and we do not currently

[0:08:52] Manager Emmings: um so it is a possibility to to use that as another tool going forward

[0:09:00] Trustee Fast: i was just curious um uh thank you there

[0:09:27] Voice 8: we go at

[0:09:28] Trustee Stamford: the local trust

[0:09:29] Trustee Stamford: last committee level, we have this other list, which is our projects list. And everything that

[0:09:38] Trustee Stamford: we know we're not going to get to in any reasonable time ends up on the projects list.

[0:09:44] Trustee Stamford: So we'll potentially imagine this on the projects list. Do I have a...

[0:09:55] Trustee Fast: can I just ask

[0:09:57] Trustee Stamford: yeah go ahead

[0:09:58] Trustee Fast: so I think rather than putting it on to another list

[0:10:02] Trustee Fast: I think uh I heard Kate maybe you can confirm Kate Emmings that um uh that this work will be

[0:10:10] Trustee Fast: part of the policy review work that's in the work plan that we approved previous meeting

[0:10:15] Trustee Fast: yeah

[0:10:16] Manager Emmings: so you'll note in this

[0:10:17] Manager Emmings: board meeting there is also um we need to be reviewing our ITC five

[0:10:22] Manager Emmings: year plan and as part of that the board also reviews policies um that it holds um and so my

[0:10:30] Manager Emmings: and we'll talk about this a little bit later but my thought is that we wrap some of that process

[0:10:34] Manager Emmings: in with some of our responsibilities around our reconciliation declaration and that the crown

[0:10:40] Manager Emmings: how we deal with land acquisitions including crown lands would play a part in that conversation so i

[0:10:46] Manager Emmings: I do kind of feel like it is on our project list.

[0:10:50] Manager Emmings: It's just not named in this way on our project list.

[0:10:54] Trustee Fast: Okay, thank you.

[0:10:56] Trustee Fast: Then I'll be happy to move this motion.

[0:10:59] Trustee Stamford: Great, that's moved by Trustee Fast.

[0:11:02] Trustee Stamford: Do I have a seconder?

[0:11:06] Trustee Stamford: Trustee Smith.

[0:11:09] Trustee Stamford: Is there any other comments or questions about this motion?

[0:11:15] Trustee Stamford: Seeing none, I'd like to call the vote.

[0:11:18] Trustee Stamford: All those in favor?

[0:11:22] Trustee Stamford: And unfortunately, Linda, you're so far away.

[0:11:25] Trustee Stamford: i can't tell so if you wouldn't mind just saying i oh okay good okay and that passes unanimously

[0:11:34] Trustee Stamford: thank you very much it

[0:11:36] Trustee Fast: looks like we might have lost trustee fenton there for

[0:11:38] Trustee Stamford: a bit i thought i

[0:11:40] Trustee Stamford: thought it was i saw a hand up there i

[0:11:42] Trustee Fast: haven't

[0:11:43] Trustee Stamford: trustee fenton are you there yeah there he is

[0:11:48] Trustee Stamford: great okay okay coming up next yeah

[0:11:55] Trustee Fenton: sorry did you

[0:11:57] Trustee Stamford: were you i thought i saw your hand up did you vote

[0:12:01] Trustee Stamford: on that right

[0:12:01] Trustee Fenton: great

[0:12:03] Voice 8: so

[0:12:04] Trustee Stamford: under items for approval let's move on to 5.1.1 which is climate change

[0:12:09] Trustee Stamford: research approval and that's mcconcrete on salt spring and elder cedar on gabriola so that's an

[0:12:17] Trustee Stamford: rfd who is speaking to this today i

[0:12:22] Voice 4: am thanks i just there we go okay sorry i'm hopefully i can

[0:12:31] Voice 4: see be seen and be heard we have had a request for um the use of two of our islands trust

[0:12:37] Voice 4: conservancy nature reserves for climate change research mick fatting creek nature sanctuary

[0:12:42] Voice 4: which is on Salt Spring, and Elder Cedar Sunway Spey, Nature Reserve on Gabriola.

[0:12:49] Voice 4: The research will involve monitoring soil moisture and western red cedar health under climate change.

[0:12:56] Voice 4: So the research group is the UBC Conservation Decisions Lab, led by Dr. Tara Martin

[0:13:01] Voice 4: in the Department of Forest and Conservation Sciences.

[0:13:04] Voice 4: They would like to establish one to two plots at each of the nature reserves,

[0:13:09] Voice 4: And the plots will be 400 square meters, 20 meter by 20 meter, with cedar stakes placed at the floor plot corners.

[0:13:17] Voice 4: One microclimate sensor will be installed at the southwest outside corner of each plot,

[0:13:23] Voice 4: with a small wire cage around the sensor to protect them from herbivores,

[0:13:28] Voice 4: and with information sheets that will describe the project and the sensors.

[0:13:32] Voice 4: The project is hoped to continue for 10 years, which is the lifespan of the sensor equipment,

[0:13:37] Voice 4: equipment, but a minimum of two years.

[0:13:40] Voice 4: The research involves some things that go against the conservation covenant registered

[0:13:45] Voice 4: on these nature reserves and requires approval from the covenant holders, namely it's section

[0:13:50] Voice 4: 4.2, the use or to use or permit the use of the land for an activity or use which causes

[0:13:57] Voice 4: or allows any component of the land, including the soil, gravel or rock to be disturbed,

[0:14:02] Voice 4: explored for, moved, removed from or deposited in or on the land.

[0:14:07] Voice 4: So two things that go against that clause are the one-time only soil sample will be taken at

[0:14:13] Voice 4: each plot during the plot establishment for particle size analysis and gravimetric analysis,

[0:14:18] Voice 4: which will be taken near the outside of the established plot to be used for sensor and soil

[0:14:24] Voice 4: calibrations, and placing in the microclimate sensor which will remain for the minimum of two

[0:14:30] Voice 4: years and up to 10 years. So ITC staff have contacted the covenant holders for McFadden

[0:14:37] Voice 4: Creek Nature Sanctuary, who are the Salt Spring Island Conservancy, and for Elder Cedar Nature

[0:14:43] Voice 4: Reserve, who are the Gabriola Land and Trails Trust and the Nanaimo, oh goodness, I can't say

[0:14:50] Voice 4: the word Nanaimo right now, and Area Land Trust. And they have reviewed and given approval to this

[0:14:56] Voice 4: research after stating some guidelines for the research they will have to sign a waiver to allow

[0:15:02] Voice 4: this activity for the finite window of the research the research group will share information

[0:15:08] Voice 4: with public communication and outreach materials as the project progresses they are thinking

[0:15:14] Voice 4: publications pamphlets press releases and in-person presentation in-person presentation and

[0:15:20] Voice 4: open house and information gathered from this study will be a welcome addition to the climate

[0:15:27] Voice 4: change data available specific to the island's trust area to inform effective conservation

[0:15:32] Voice 4: decision making in the area do you have any questions uh

[0:15:43] Trustee Stamford: trustee fast um

[0:15:46] Trustee Fast: is this the one

[0:15:49] Trustee Fast: with the heron nesting site i'm just uh wondering uh i wouldn't be able to tell by looking at trees

[0:15:55] Trustee Fast: whether they were the obvious heron nesting trees, or is there some way that

[0:16:00] Trustee Fast: the heron nesting trees will be better described to them? You probably just verbally or whatever?

[0:16:06] Voice 4: Yes, it has a lot to do with height of the tree. They usually choose very large, tall trees.

[0:16:15] Voice 4: There have been no heron nesting there since around 2000, though we're hoping that they come

[0:16:22] Voice 4: back each year but one of the main things and it was stipulated by this salt spring island

[0:16:26] Voice 4: conservancy as well is that a reckoning is is done at the beginning whenever they enter to make sure

[0:16:34] Voice 4: that there are no active hair nests and if there are they won't go in thank

[0:16:38] Trustee Fast: you i remember the

[0:16:40] Trustee Fast: abandonment of that colony thank you

[0:16:42] Voice 4: yes yeah hopefully

[0:16:45] Trustee Fast: temporary hopefully

[0:16:47] Voice 4: yeah thank you

[0:16:48] Voice 4: Yeah, it's still a forging site.

[0:16:49] Voice 4: Any other comments?

[0:16:54] Trustee Stamford: I just have a couple of comments to make.

[0:16:59] Trustee Stamford: This decisions lab is the lab that we had agreed sort of in a partnership with the Species at Risk project.

[0:17:09] Trustee Stamford: Is that right?

[0:17:11] Manager Emmings: That's correct.

[0:17:13] Manager Emmings: Although we have not finished off the MOU and the negotiations have been paused for a little bit.

[0:17:20] Manager Emmings: Okay.

[0:17:21] Trustee Stamford: So this is a separate initiative, but will also inform the greater work if I'm understanding the goal of the project.

[0:17:33] Voice 4: Yes, I think they want to communicate out the results with as many people as possible and have open dialogue.

[0:17:41] Trustee Stamford: One of the things I would recommend is that some kind of very brief communication go to the trustees on the islands that are involved here.

[0:17:55] Trustee Stamford: I understand that there may be some concerns about spreading this too wide because there may be somebody that decides they want to go looking for this equipment.

[0:18:04] Trustee Stamford: But just a basic information piece saying that there is work being done on their island that scientific project, something quite vague that's something I would recommend.

[0:18:19] Trustee Stamford: And at least they they know what's happening. Sure.

[0:18:23] Trustee Stamford: So if that goes to all the trustees on both those islands, I think that would be a good way of engaging the trust committee.

[0:18:32] Trustee Stamford: committee.

[0:18:33] Voice 8: Excellent. Thank you.

[0:18:34] Trustee Stamford: See any concerns about that?

[0:18:40] Manager Emmings: And no, we can actually do that as a part of our report out to

[0:18:45] Manager Emmings: LTCs and municipality. Right.

[0:18:51] Trustee Stamford: Trustee fast.

[0:18:52] Trustee Fast: That's what I was gonna recommend. So then just a

[0:18:56] Trustee Fast: link to this report. And a quick email to them and let them know

[0:19:03] Trustee Fast: know that it might not be something for the open public agenda?

[0:19:10] Trustee Stamford: Yeah, I mean, even just, I think the public would not be happy if they found out a different way,

[0:19:17] Trustee Stamford: but that it just kept out some of the details about where the equipment will be located, things like that.

[0:19:24] Trustee Stamford: Is there any concerns that this equipment will be nicked for no alternative word?

[0:19:32] Trustee Stamford: I mean, it is in a fairly remote part of the properties, but have they done this before?

[0:19:40] Voice 4: They are just beginning the research.

[0:19:43] Voice 4: It's going to be on many other properties, and they're installing this spring and summer.

[0:19:48] Voice 4: So I don't believe any have actually been in place yet.

[0:19:51] Voice 4: So we don't know from past experience how well they'll be received from the public.

[0:19:56] Voice 4: the hope is that the the screen around the equipment will not only keep it away from

[0:20:03] Voice 4: herbivores but also humans as well but I mean there's always the possibility that there could

[0:20:08] Voice 4: be vandalism but the thought is to keep it away from trails and so that you know people wouldn't

[0:20:15] Voice 4: spot it and with McFadden it's not open to the public anyway so there really shouldn't be people

[0:20:20] Voice 4: wandering around in there only this big

[0:20:24] Trustee Stamford: trustee smith yeah

[0:20:27] Trustee Smith: i just want to say that i'm i think

[0:20:30] Trustee Smith: it's great that this research is happening on our properties and this particular research and

[0:20:35] Trustee Smith: is focused on western red cedar is very important for all the islands so if it's possible just to

[0:20:41] Trustee Smith: briefly tell the trustees on other islands that this research is going on in the trust area would

[0:20:47] Trustee Smith: be useful because everybody's getting these questions at least where i am about what's

[0:20:51] Trustee Smith: happening with the western red cedar so the idea that this kind of research is happening that we're

[0:20:56] Trustee Smith: supporting it on our properties is i think fantastic yeah

[0:21:01] Trustee Stamford: that's a good point um trustee

[0:21:06] Trustee Stamford: yeah

[0:21:07] Trustee Fenton: just affirming that positive support for this i think it's important that

[0:21:13] Trustee Fenton: we try to work collaboratively um especially with institutions who have grants and abilities

[0:21:18] Trustee Fenton: to actually get some of this information and help us move forward so I'm totally supportive

[0:21:24] Trustee Fenton: provided they're willing to accommodate whatever constraints are put forth but sounds like it's a

[0:21:31] Trustee Fenton: fairly effective or just a collaborative approach so far

[0:21:35] Voice 3: well

[0:21:35] Trustee Fenton: received by the other local groups

[0:21:40] Trustee Stamford: yeah I think it's very interesting especially as we see things seeming to accelerate

[0:21:46] Trustee Stamford: accelerate. So if there's no further comments, could I get someone to move the motion?

[0:22:00] Trustee Stamford: So there's a recommendation there. Trustee Fenton, are you volunteering?

[0:22:05] Trustee Fenton: Yeah, I'm just going to get it big enough that I can read it.

[0:22:16] Trustee Fenton: Oh, there we go. So I moved that the Islands Trust Conservancy Board approve climate change

[0:22:22] Trustee Fenton: research at the McFadden Creek Nature Sanctuary, Salt Spring Island, and the Elder Cedar Nature

[0:22:32] Trustee Fenton: Reserve, Gabriola Island by UBC Conservation Decisions Lab for the next two to 10 years.

[0:22:39] Trustee Fenton: I

[0:22:41] Trustee Stamford: have a seconder, Trustee Fast. If there's no other comments, I'd like to call the vote.

[0:22:48] Trustee Stamford: All those in favor, raise your hand.

[0:22:52] Trustee Stamford: Aye.

[0:22:54] Trustee Stamford: I see everybody, and that passes, and there's nobody in opposition.

[0:23:00] Trustee Stamford: Thank you very much for that, and we look forward to seeing how that progresses.

[0:23:05] Trustee Stamford: Thanks, Nuala.

[0:23:06] Trustee Stamford: Thank you.

[0:23:08] Trustee Stamford: Okay, and next we have on page 28 another RFD, which is our ITC Five-Year Plan Review Project Chart.

[0:23:23] Trustee Stamford: And he's speaking to this.

[0:23:26] Manager Emmings: I'm going to speak to this one, but I also want to acknowledge that Claire Freider assisted with the review of the RFD for this one,

[0:23:35] Manager Emmings: just to make sure that we were collaborating with Islands Trust as well.

[0:23:41] Manager Emmings: So every five years, the board is responsible to the Minister of Municipal Affairs to create a five-year plan.

[0:23:49] Manager Emmings: That five-year plan needs to have several components under the Islands Trust Act.

[0:23:53] Manager Emmings: It needs to set out how we acquire and manage lands and interests and land, how we divest of lands or how we plan to not divest of lands, depending on how the board decides to proceed, how we plan to manage our finances and our other assets.

[0:24:12] Manager Emmings: And then it needs to set out the general policies of the Islands Trust Conservancy.

[0:24:18] Manager Emmings: so the last time we produced one of these was in 2018 2017 rather and it comes to an end at the end

[0:24:27] Manager Emmings: of this calendar year so it's time for the board to start contemplating a review of the island's

[0:24:34] Manager Emmings: trust conservancy plan as staff started to build out what this would look like we considered two

[0:24:41] Manager Emmings: two possibilities for moving forward.

[0:24:43] Manager Emmings: The first is what I've called in this RFD

[0:24:47] Manager Emmings: kind of the status quo option.

[0:24:48] Manager Emmings: And that would typically be that the board would review

[0:24:51] Manager Emmings: the plan, make changes to policy and processes

[0:24:54] Manager Emmings: as it sees fit.

[0:24:56] Manager Emmings: And then it needs to under existing policies

[0:24:59] Manager Emmings: within Islands Trust,

[0:25:01] Manager Emmings: refer it out to all of the local trust committees

[0:25:04] Manager Emmings: and to trust council for comment.

[0:25:08] Manager Emmings: In building out the timeline for that,

[0:25:10] Manager Emmings: because of course we have uh 12 local trust committees and then we also have bowen island

[0:25:16] Manager Emmings: municipality and then we have islands trust council and the timelines for doing that end

[0:25:21] Manager Emmings: up taking three to four months to capture all of those referrals um so if we were to go with

[0:25:27] Manager Emmings: the status quo option and try to finish the plan by the end of the year we'd be looking at having

[0:25:33] Manager Emmings: to finish it up kind of in june for review final approval at our july meeting um and then it would

[0:25:40] Manager Emmings: would come back to the board in November for a final approval. Because of the tightness of those

[0:25:45] Manager Emmings: timelines, staff didn't feel like a robust First Nations engagement would be possible within those

[0:25:51] Manager Emmings: timelines. We would still be doing kind of our regular referrals process, which would be a letter

[0:25:59] Manager Emmings: to First Nations to let them know that we're working on this and probably provide them with

[0:26:03] Manager Emmings: the rough draft for comment within a certain time frame. What we've been hearing from First Nations

[0:26:10] Manager Emmings: is that while this is sort of a status quo way of going and doing our work, what they would really

[0:26:17] Manager Emmings: like to have is early engagement and more ability to comment on things before we have a final

[0:26:24] Manager Emmings: written product or a near final written product. So as staff began to consider that in the context

[0:26:30] Manager Emmings: of our reconciliation declaration we realized that to do that would require a bit more time

[0:26:36] Manager Emmings: and also some more financial resources um so what we have suggested is that the board proceed with

[0:26:43] Manager Emmings: a second option and that um that provides us with time to begin the engagement of first nations

[0:26:50] Manager Emmings: early um and to talk with them before we start putting pen to paper on the five-year plan

[0:26:57] Manager Emmings: unfortunately or fortunately that puts our timeline out into next year possibly the end of

[0:27:03] Manager Emmings: next year which would require approval from the minister's

[0:27:07] Manager Emmings: office so staff reached out to the

[0:27:09] Manager Emmings: minister's office in february explained what we were hoping to do the staff there are generally

[0:27:15] Manager Emmings: supportive but they do need to look into the legal options for that and at last communication last

[0:27:23] Manager Emmings: last week, they were still looking into that. So I don't have that information to share with the

[0:27:27] Manager Emmings: board. Nevertheless, I think the recommendation is still that we proceed with approval of a project

[0:27:37] Manager Emmings: charter that anticipates a more lengthy and robust engagement of First Nations and that

[0:27:45] Manager Emmings: we proceed with the status quo option in the event that the minister's office doesn't give us that

[0:27:51] Manager Emmings: approval so those are the recommendations before you um the the a bit of additional information

[0:27:58] Manager Emmings: that i wanted to provide as you contemplate these recommendations is that itc is also currently

[0:28:05] Manager Emmings: working on a climate change project and we also have our reconciliation action plan that we are

[0:28:11] Manager Emmings: in the process of of developing and trying to bring something back to the board

[0:28:15] Manager Emmings: in a way I think that this option of extending our timeline for the five-year plan dovetails

[0:28:22] Manager Emmings: nicely with our intention to do First Nations engagement on the climate change project and also

[0:28:29] Manager Emmings: in our reconciliation action plan and my thought would be that we would combine these things

[0:28:34] Manager Emmings: as we talk and engage with nations going forward so I think what I'll end with

[0:28:43] Manager Emmings: is just a little bit of information about budgeting and where we we're hoping to get these

[0:28:48] Manager Emmings: uh additional costs for this recommendation from um the objectives and what we consider in scope

[0:28:55] Manager Emmings: and out of scope is in the project charter and i'm happy to answer questions about that

[0:29:00] Manager Emmings: um as well as the the timeline that's built out um but we are anticipating oh it's getting covered

[0:29:06] Manager Emmings: up by the number but we're anticipating a budget of around 25 000 to do this engagement

[0:29:12] Manager Emmings: We're proposing that this funding come from existing budgets.

[0:29:16] Manager Emmings: We didn't go for an additional budget request at the last Trust Council meeting.

[0:29:21] Manager Emmings: And the reason we think that these amounts can come from existing budget is that at its last meeting,

[0:29:27] Manager Emmings: the board did put a pause on some of the other work that you do with respect to conservation applications.

[0:29:35] Manager Emmings: So I'm proposing that most of this would come from our conservation planning and land securement budget.

[0:29:43] Manager Emmings: with some a little bit of additional coming from things like communications and travel and in building out our projected budget for the upcoming year, I think that we can fit this all in.

[0:30:00] Manager Emmings: so

[0:30:00] Voice 8: i think i'll end it

[0:30:00] Manager Emmings: there and i'm happy to take questions from the board

[0:30:03] Manager Emmings: go

[0:30:05] Trustee Stamford: ahead trustee smith

[0:30:08] Trustee Smith: yeah uh i didn't understand how our plan fits with the like the policy statements of the trust like

[0:30:15] Trustee Smith: there's a new you know the policy statement being under review right now so um and i don't see that

[0:30:23] Trustee Smith: in the in scope or out

[0:30:25] Trustee Smith: of scope and then

[0:30:27] Trustee Smith: just maybe i'll ask my second question as well um

[0:30:30] Trustee Smith: in scope you have sort of board retreat but there's no timeline like I'm not clear when you

[0:30:38] Trustee Smith: think that would happen is that early on or later so there's two questions thanks okay

[0:30:43] Manager Emmings: um so with

[0:30:46] Manager Emmings: respect to the policy statement that's a really interesting question because of course the

[0:30:50] Manager Emmings: islands trust and islands trust conservancy under the act are two separate agencies or two separate

[0:30:56] Manager Emmings: corporate bodies um and the policy statement very much lives with the responsibility of islands

[0:31:01] Manager Emmings: trust and for us the way our guidance occurs is through this five-year plan the way that the

[0:31:09] Manager Emmings: overlap happens is through the referrals process or at least that's the way it's contemplated

[0:31:15] Manager Emmings: so in our our policies and our our mou that we have with trust council and the local trust

[0:31:21] Manager Emmings: committees we are required to refer this plan out to them and they are required to refer out

[0:31:26] Manager Emmings: their policy statement to us and the notion is that in having those referrals progress that

[0:31:32] Manager Emmings: they're where there are synergies or where there's overlap that those conversations can occur

[0:31:37] Manager Emmings: I would also propose that this be a topic of conversation for the island stress conservancy

[0:31:43] Manager Emmings: executive committee liaison committee meeting that happens in July and the board will receive

[0:31:50] Manager Emmings: a proposed agenda for consideration for that at its May meeting. So that's the other area where

[0:31:55] Manager Emmings: I think there would be a good conversation. Oh and then there was a second question.

[0:32:03] Manager Emmings: Oh yes, when would the board retreat be? That's a good question. I would think into the fall

[0:32:09] Manager Emmings: to be honest because I would like to get the First Nations engagement happening early on

[0:32:17] Manager Emmings: And I suspect that most of the logistics behind that could occur in the early summer and then probably would start to, the meetings would likely start taking place more into the fall.

[0:32:29] Manager Emmings: So I suspect that that's where we would start to, it would be nice to have some of that engagement progressing before we have the board retreating, so to speak.

[0:32:40] Trustee Stamford: Go ahead, Trustee Fast.

[0:32:41] Trustee Stamford: um

[0:32:43] Trustee Fast: thanks that leads into my question which was just uh uh related to elections and some of us

[0:32:51] Trustee Fast: might be changing depending on the results of the election so something just to keep in mind as

[0:32:56] Trustee Fast: you're thinking about schedules otherwise i

[0:32:59] Trustee Fast: support this idea of um uh following our

[0:33:04] Trustee Fast: reconciliation declaration of working more together towards conservation with first nations and

[0:33:10] Trustee Fast: this seems like a a good way to do it a question i have is um uh it seems to me that uh twenty

[0:33:19] Trustee Fast: five thousand dollars for um this kind of engagement in this kind of plan that perhaps

[0:33:25] Trustee Fast: there's funding available for this i don't know if you've talked to the people at um at the ministry

[0:33:31] Trustee Fast: uh about whether there are is funding that we could apply for for a project like this to involve

[0:33:38] Trustee Fast: evolve early in a five or longer year plan?

[0:33:46] Trustee Fast: I

[0:33:46] Manager Emmings: have not spoken to the ministry about that,

[0:33:48] Manager Emmings: but actually that did come up

[0:33:50] Manager Emmings: when I was having conversations with staff here.

[0:33:54] Manager Emmings: And I think it would be something to explore,

[0:33:57] Manager Emmings: especially if the budget starts to creep up

[0:33:59] Manager Emmings: beyond what we're anticipating,

[0:34:01] Manager Emmings: which if we get heavy engagement, it could.

[0:34:04] Manager Emmings: So that is something to consider.

[0:34:06] Manager Emmings: Thank you.

[0:34:11] Trustee Stamford: trustee adams i i can't see you so i just want to make sure that you don't have any questions

[0:34:17] Trustee Stamford: or anything

[0:34:18] Voice 9: thanks no i'm i'm good

[0:34:20] Voice 9: thank you um

[0:34:22] Manager Emmings: i do have a question for the board um just picking

[0:34:26] Manager Emmings: up on trustee fast's note about elections coming up um do you have a preference for if we were to

[0:34:34] Manager Emmings: to do a retreat for it to come before or after elections before

[0:34:41] Voice 3: trustee

[0:34:44] Trustee Stamford: smith well

[0:34:46] Trustee Smith: i think it

[0:34:47] Trustee Smith: should come after elections because you know if we have new trustees and i don't know how this

[0:34:53] Trustee Smith: works if it's the same trust i don't even know if people are running again but if it's going to be

[0:34:58] Trustee Smith: a five-year plan you want the trustees who are elected for four years to be engaged in it i think

[0:35:06] Trustee Smith: anyway trustee

[0:35:08] Voice 9: yeah I

[0:35:10] Trustee Fast: agree with trustee Smith also sometimes campaigns can take

[0:35:16] Trustee Fast: a lot of work and effort and there might you don't want to have to skip board

[0:35:21] Trustee Fast: retreat because you have to be at a impromptu meeting on your island if you

[0:35:27] Trustee Fast: are to be elected so just some of those practicalities I think it would be

[0:35:33] Trustee Fast: be better after thank you

[0:35:36] Voice 8: want to add anything trustee penton yeah

[0:35:38] Trustee Fenton: just uh a thought i'm not

[0:35:40] Trustee Fenton: sure how um it's a question more of a comment on that whole notion and logistically probably

[0:35:49] Trustee Fenton: smarter that it's after the election but then depending on who gets in you're looking at what

[0:35:56] Trustee Fenton: is depending on their background they're they're sort of where are they at in the learning curve

[0:36:01] Trustee Fenton: with respect to first nations and reconciliation declarations and the understanding of that

[0:36:11] Trustee Fenton: and in context to this input on the plan so you may or may not have you may have five-year

[0:36:19] Trustee Fenton: visions but you may not have them up to speed and sort of in sync with that bigger picture until

[0:36:26] Trustee Fenton: after the plan that's just proof of thought how you connect those dots

[0:36:36] Trustee Stamford: Yeah, I'm, I'm, I can see pros and cons for both sides of the election. So I just did not

[0:36:43] Trustee Stamford: believe that. Is that enough? Response back? Okay, for you?

[0:36:50] Manager Emmings: Yes, that's, that's good. Thank you very much for the input.

[0:36:55] Trustee Stamford: I just have a couple of comments, as well. I just think we really have to be very targeted and how

[0:37:03] Trustee Stamford: how we engage. I think there's a lot of engagement coming out of the ILS Trust right now. It

[0:37:12] Trustee Stamford: can be quite confusing and there's an atmosphere of targeting aspects of the Trust, I think,

[0:37:22] Trustee Stamford: rightly or wrongly, but we have to be very clear and concise on how we engage so that

[0:37:29] Trustee Stamford: we're not ending up getting mixed up in in some of the wider questions that are revolving around

[0:37:36] Trustee Stamford: trust right now um and yeah i am very concerned it's going to get connected up with the policy

[0:37:43] Trustee Stamford: statement engagement process but i do like the idea of focusing on the first nations there may

[0:37:53] Trustee Stamford: may be an ability to bring this forward even on the March,

[0:37:58] Trustee Stamford: there's a March 29th Conservancy meeting

[0:38:00] Trustee Stamford: with the Squamish Nation for House Sound.

[0:38:04] Trustee Stamford: So I may have an opportunity to give them the heads up

[0:38:08] Trustee Stamford: at that meeting just to let them know it's coming,

[0:38:13] Trustee Stamford: if we get the ability to extend the deadline.

[0:38:19] Trustee Stamford: Is there anything the board can do to help you

[0:38:22] Trustee Stamford: in that um extension request there

[0:38:28] Manager Emmings: may be it depends what the ministry comes back and asks

[0:38:32] Manager Emmings: us for there may be a requirement to put forward a letter um but i can work with the chair on that

[0:38:38] Manager Emmings: so um

[0:38:43] Trustee Stamford: where's the recommendations again

[0:38:46] Trustee Stamford: i just

[0:38:50] Trustee Smith: have a quick question about the recommendations i don't understand the

[0:38:55] Trustee Smith: second recommendation like this is one recommendation right but point two I don't

[0:39:01] Trustee Smith: understand where like where's the status quo what does that mean that we just I guess I don't

[0:39:10] Trustee Smith: understand yeah perhaps

[0:39:11] Manager Emmings: I didn't go through that so the reason that that is on the um as a second

[0:39:18] Manager Emmings: resolution is to enable staff to move forward before the next board meeting in the event that

[0:39:24] Manager Emmings: we get a response from the ministry that says no actually we aren't going to give you a timeline

[0:39:29] Manager Emmings: extension because if we do go with option one that's described here as the status quo the

[0:39:36] Manager Emmings: timeline is actually quite tight to get the actual plan written so that the board can review a first

[0:39:43] Manager Emmings: draft and so that we can send it for referrals in from June to October and then finally approve it

[0:39:49] Manager Emmings: in November. So the two options are set out in the RFD in this little box. And option one is

[0:39:57] Manager Emmings: essentially staff would do an internal review of the existing five-year plan, but we'd update it

[0:40:05] Manager Emmings: to reflect the fact that we've developed a couple of new strategies, the fund development plan

[0:40:09] Manager Emmings: and the property management strategy, which have occurred since we put in our last five-year plan.

[0:40:16] Manager Emmings: we would also note the fact that we have a reconciliation declaration that's been adopted

[0:40:21] Manager Emmings: and then First Nations would receive the plan as a referral but they wouldn't be

[0:40:26] Manager Emmings: engaged in the same I guess more robust way that we're hoping for in the second option

[0:40:32] Manager Emmings: and then essentially we would have a plan drafted for your next meeting in May

[0:40:38] Manager Emmings: and I suspect it

[0:40:39] Manager Emmings: It would look a lot like what it looks like now with some revisions and additions.

[0:40:46] Manager Emmings: And then depending on how the board wishes to proceed at its May meeting, the ideal timeline

[0:40:52] Manager Emmings: for referrals would be from June to October.

[0:40:55] Manager Emmings: And it would take that length of time to get through all of the referrals that we need

[0:40:59] Manager Emmings: to do and get feedback back from those agencies so that the board can consider a revised plan

[0:41:06] Manager Emmings: in the context of that feedback at its November 22nd meeting and then submit the plan to the

[0:41:12] Manager Emmings: minister in December and I suspect the budget for that would be far less um you know two to

[0:41:21] Manager Emmings: five thousand is what we would anticipate is

[0:41:26] Trustee Stamford: that clear does that make it clearer it's

[0:41:30] Trustee Smith: clear to me

[0:41:31] Trustee Smith: but it's just that I saw the chart it's just that what I don't understand is that if you went to

[0:41:37] Trustee Smith: to this status quo, it seems to me that this is all you'd be working on between now and

[0:41:44] Trustee Smith: our next board meeting. Like, it would be so much work so quickly that I'm just not clear to me how

[0:41:54] Trustee Smith: it's even possible to do that.

[0:41:57] Manager Emmings: Well, as I said, I think what you'd be looking at is not a lot of

[0:42:01] Manager Emmings: changes from the existing five-year plan. Okay. Then the board could contemplate if there are

[0:42:08] Manager Emmings: major changes that you want to make at your May meeting, we could go back and make those

[0:42:13] Manager Emmings: and then they would be referred out. So it's not an ideal timeline in my view. But in fact,

[0:42:21] Manager Emmings: the way we have done it in the past is through this type of process. It has happened very much

[0:42:27] Manager Emmings: like that. The board has made some minor changes and tweaks to the five-year plan every five years

[0:42:33] Manager Emmings: and um and we haven't seen a lot of change so so it i think that timeline is feasible if that's

[0:42:43] Manager Emmings: the way the board um if we don't get permission to proceed this other other way i guess i should

[0:42:50] Manager Emmings: add that the the way the um the legislation is written the way the islands trust act is written

[0:42:57] Voice 8: the

[0:42:58] Manager Emmings: board is required to submit this five-year plan to the minister at least every five years

[0:43:02] Manager Emmings: so the other option if we do get a no from the minister's office is to submit this sort of more

[0:43:08] Manager Emmings: status quo uh plan and then if the board wanted to it could undertake a more robust review and

[0:43:15] Manager Emmings: then submit one in two years um as opposed to in five years time so um yeah we the board may wish

[0:43:22] Manager Emmings: to go that route um and we could bring that back and in may if we get that answer i'm hopeful that

[0:43:28] Trustee Smith: they won't

[0:43:29] Manager Emmings: respond that way yeah

[0:43:30] Trustee Smith: so just another quick follow-up and so if if the board did that

[0:43:36] Trustee Smith: and you wanted to submit a sort of improved one in two years would that last for the five years

[0:43:43] Trustee Smith: from that two year like would you have to come back in three years

[0:43:46] Manager Emmings: no um the way the legislation

[0:43:50] Manager Emmings: is written it's you must submit it at least every five years so my interpretation is once you

[0:43:54] Manager Emmings: submitted it's five years from that time any

[0:44:01] Trustee Stamford: other questions and i would like to get the motion moved

[0:44:11] Trustee Stamford: trustee fast my go-to mover well

[0:44:15] Trustee Fast: i see risa smith put up her hand so

[0:44:17] Trustee Fast: would you okay it doesn't

[0:44:22] Trustee Smith: matter yeah i'll move it and you just i just read it okay that the islands

[0:44:26] Trustee Smith: trust conservancy board approved the project charter dated march 15 2022 for the itc five-year

[0:44:33] Trustee Smith: your plan revision and that the islands we

[0:44:36] Manager Emmings: should stop there and try and separate out the two

[0:44:38] Manager Emmings: motions okay

[0:44:40] Trustee Smith: so they are taking separate motions okay sorry

[0:44:43] Trustee Stamford: i should have clarified that yes uh

[0:44:45] Trustee Stamford: do we have a seconder trustee fast we're ready to call a question all those in favor

[0:44:51] Trustee Stamford: hi

[0:44:53] Voice 8: and

[0:44:54] Trustee Stamford: that passes unanimously thank you and risa would you like to read recommendation two

[0:45:01] Trustee Smith: that the islands trust conservancy board directs staff to revise the itc five-year plan according

[0:45:07] Trustee Smith: to option one status quo in the march 15 2022 itc five-year plan review briefing in the event that

[0:45:18] Trustee Smith: an extension to the deadline is not provided by the minister's office and

[0:45:24] Trustee Stamford: uh we'll let trustee

[0:45:26] Trustee Stamford: Fenton second that um if there's no other uh comments or questions call the vote all those

[0:45:33] Trustee Stamford: in favor aye

[0:45:35] Voice 9: and

[0:45:36] Trustee Stamford: that passes thank you very much okay moving on we've got uh owl's call

[0:45:44] Trustee Stamford: knap tech monitoring report addendum and that's pretty straightforward i have a recommendation

[0:45:51] Trustee Stamford: recommendation here. And Gemma, are you speaking to that?

[0:45:57] Voice 2: I will be speaking to that. Yes, thanks.

[0:46:01] Voice 2: So at their November, at your November meeting of last year, the board approved the Islands Trust

[0:46:08] Voice 2: Conservancy Naptop Covenant Monitoring Report for 2021, which summarized the results of annual

[0:46:14] Voice 2: monitoring inspections of Naptop Covenants. And at that time, it was noted that there was

[0:46:20] Voice 2: one monitoring report outstanding, and that was for Owl's Call Naptop Covenant on Salt Spring

[0:46:25] Voice 2: Island. And this was to be completed by a third party contracted by the owner. Staff received

[0:46:32] Voice 2: this report in December, and the results are summarized in the addendum. According to the

[0:46:38] Voice 2: report, the covenant was found to be in compliance and no major management concerns were identified.

[0:46:44] Voice 2: And the original report is also attached here.

[0:46:48] Voice 2: So the recommendation from staff is that the Islands Trust Conservancy Board accept the summary of the IWL's call NAPTEP Covenant Monitoring Report as an addendum to the Islands Trust Conservancy NAPTEP Covenant Monitoring Report 2021.

[0:47:04] Voice 2: Any questions or concerns?

[0:47:09] Voice 8: Trustee Fast.

[0:47:11] Trustee Fast: Yeah, thank you.

[0:47:12] Trustee Fast: I was just a little confused by the title.

[0:47:20] Trustee Fast: the title page I'm looking at page 34 and nowhere on there does it say the word owls call so I just

[0:47:28] Trustee Fast: wondered if we could include the when we have a report like this if it the cover page could

[0:47:39] Trustee Fast: include the the island uh and the um or the local trust area and the the the name of the uh

[0:47:49] Trustee Fast: the the owls call name whatever that is the title of the covenant on

[0:47:56] Voice 2: the title

[0:47:57] Trustee Fast: page of the report

[0:47:58] Trustee Fast: itself well yeah because i i kind of i thought i was into the next agenda item there when i hit

[0:48:04] Trustee Fast: page 34 so just something to link them together okay but

[0:48:10] Trustee Stamford: that report is the the entire report

[0:48:13] Trustee Stamford: for all the naptips and this is simply an addendum to that report if i am understanding correctly

[0:48:20] Trustee Stamford: that if you look through the report you will see owls galliano

[0:48:25] Trustee Fast: everybody yes yes

[0:48:26] Trustee Stamford: everybody's in

[0:48:27] Trustee Stamford: there this is the same report we saw earlier except if you notice there will be owls call

[0:48:34] Trustee Stamford: oh i

[0:48:34] Trustee Fast: see it okay

[0:48:35] Voice 2: thank you thank

[0:48:36] Trustee Fast: you sorry trustee

[0:48:39] Voice 2: beth i thought you were referring to the

[0:48:41] Voice 2: first page of the rfd no okay got

[0:48:45] Trustee Fast: it thank you my

[0:48:47] Trustee Stamford: mistake any other questions trustee fenton

[0:48:51] Trustee Fenton: just to comment that to that or confusion right under the endemic that could actually

[0:48:57] Trustee Fenton: is where you put the owl's nest addendum to owls nest let me just sort of flags here because i had

[0:49:03] Trustee Fenton: the same thing but i did find it but it would just direct you to it should

[0:49:09] Trustee Fast: it say um yeah and i think

[0:49:14] Trustee Fast: it's just that word addendum on page 34. um

[0:49:17] Trustee Fenton: two owls nest i

[0:49:19] Trustee Fast: will call whatever just what is the

[0:49:22] Trustee Fast: addendum or does do you say that somewhere yeah it's there okay

[0:49:28] Voice 8: um

[0:49:31] Trustee Stamford: i have an odd question i ant

[0:49:35] Trustee Stamford: Ant nests are identified specifically as an issue.

[0:49:41] Trustee Stamford: Are they considered, are they bad ants?

[0:49:45] Trustee Stamford: Are they invasive or was there a reason?

[0:49:49] Trustee Stamford: Why are they specifically called out?

[0:49:54] Voice 2: Well, I can speak from experience,

[0:49:56] Voice 2: having accidentally sat a little too close to one when I monitored the site,

[0:50:00] Voice 2: that it's just something to be aware of when you're monitoring

[0:50:04] Voice 2: and it's actually one of the most unique features about this site most of the year.

[0:50:12] Voice 2: So it's just a really standout feature in terms of the wildlife at this site.

[0:50:19] Voice 2: But there is no management or monitoring or ecological concern otherwise.

[0:50:25] Trustee Stamford: Okay. And what are they? What kind of ants do we know?

[0:50:28] Trustee Stamford: I

[0:50:29] Voice 2: don't know. I'm not an ant expert, but I do have pictures and I can get that information for you, if you'd like.

[0:50:36] Voice 2: I

[0:50:36] Trustee Stamford: wondered if they were an invasive ant or, you know, like something potential.

[0:50:43] Voice 2: No. And as far as I know, those ant hills, they're almost as tall as I am.

[0:50:49] Voice 2: They've been there for many, many years, predating my time with the Conservancy.

[0:50:54] Voice 2: and as far as everyone is aware they're native ants. Okay

[0:50:59] Trustee Stamford: trustee Fast.

[0:51:01] Trustee Fast: Well now two things

[0:51:02] Trustee Fast: one of them is those big tall anthills that are full of I think they're probably Thatcher ants

[0:51:09] Trustee Fast: from the description so you can look look them up and they are a feature because they're so

[0:51:16] Trustee Fast: it takes a long time to build up an anthill to that so it's a reflection of the age of the colony

[0:51:22] Trustee Fast: and they can be easily damaged um and uh uh anyway they're they're significant because they

[0:51:28] Trustee Fast: kind of uh those ants kind of um steward their whole big garden whatever you know they are

[0:51:37] Trustee Fast: significant in the range that they uh affect around them if that's what they are but we'll

[0:51:43] Trustee Fast: have a look at thatcher ants secondly um i think i found i'm trying to interpret my notes here but

[0:51:49] Trustee Fast: the bottom of page 35 there's a footnote that says that the owl's tall call covenant is to be

[0:51:56] Trustee Fast: carried out but was not concluded so that i think this is part of what's tripping me up bottom of

[0:52:01] Trustee Fast: page 35 if that could be removed um that would help clarify thank you very much that's it yeah

[0:52:08] Voice 2: very good will do thanks okay

[0:52:12] Trustee Stamford: so we have an rfd i think on page 32 yes we have a recommendation

[0:52:26] Trustee Stamford: I

[0:52:27] Trustee Fast: move that the Islands Trust Conservancy accept the summary of the Owls Call NAPTAP

[0:52:31] Trustee Fast: Covenant Monitoring Report as an addendum to the Islands Trust Conservancy NAPTAP Covenant

[0:52:35] Trustee Fast: Monitoring Report 2021.

[0:52:38] Trustee Fast: Seconder?

[0:52:40] Trustee Fast: I'll second.

[0:52:41] Trustee Stamford: Okay.

[0:52:42] Trustee Stamford: Trustee Adams?

[0:52:45] Trustee Stamford: I'll call the vote.

[0:52:47] Trustee Stamford: All those in favor?

[0:52:48] Voice 9: Aye.

[0:52:50] Trustee Stamford: Thank you very much.

[0:52:51] Trustee Stamford: And that passes.

[0:52:53] Trustee Stamford: And so let's move on to 5.1.4, Sydney Owls Call NAPTAP Covenant Monitoring Report 2021.

[0:52:57] Trustee Stamford: Island. That's the Ecological Restoration Project update. And we have an RFD on page 52 before us.

[0:53:08] Trustee Stamford: And who's speaking to this?

[0:53:10] Manager Emmings: I can speak to this, Madam Chair. So this is actually not that

[0:53:16] Manager Emmings: dissimilar to what the board considered last summer. But at the request of the Sydney Island

[0:53:23] Manager Emmings: Ecological Restoration Project Steering Committee, we all agreed to take back to our respective

[0:53:28] Manager Emmings: decision makers a bit of an update and as part of that um there was a wish to make sure that

[0:53:36] Manager Emmings: all of the decision makers were comfortable um moving forward with an operational planning phase

[0:53:41] Manager Emmings: um so this is basically to update you that we have completed our um the planning phase for the

[0:53:49] Manager Emmings: forest restoration strategy and fallow deer removal for sydney island um the plan is actually

[0:53:56] Manager Emmings: very similar to what you saw um last summer and so it hasn't been attached here um because it was

[0:54:04] Manager Emmings: there were a couple of additional um uh confidential items in there but staff have

[0:54:10] Manager Emmings: reviewed it and feel that it is consistent with what the board approved last um last august um

[0:54:18] Manager Emmings: but the we did want to update you that now that we've gone through that process of planning with

[0:54:23] Manager Emmings: respect to um the vegetation recovery plan and also the the deer removal plan um that we are

[0:54:33] Manager Emmings: now moving into uh what they're calling an operational phase which is actually a detailing

[0:54:37] Manager Emmings: of the exact mechanisms that are going to be used to remove the fallow deer from the island

[0:54:44] Manager Emmings: and we don't have the details of that operational plan yet um it will be made public and so

[0:54:53] Manager Emmings: brought back to the board and the reason that it will be brought back to the board is so that the

[0:54:58] Manager Emmings: board can issue work with us to issue waivers to the Salas strata to allow for the construction of

[0:55:05] Manager Emmings: a few things that are going to be required and the types of things that we're looking that we're

[0:55:09] Manager Emmings: likely going to see are some erection of temporary fencing and then also of course the hunting piece

[0:55:16] Manager Emmings: piece of the of the deer removal. So there really isn't

[0:55:22] Manager Emmings: much to say beyond what you've seen already. But they have

[0:55:26] Manager Emmings: requested that the board pass a resolution that it's comfortable

[0:55:29] Manager Emmings: moving forward at this stage to the operational planning and to

[0:55:34] Manager Emmings: working through that and seeing those the results of that. And I

[0:55:37] Manager Emmings: actually think that is probably where more of the meat of the

[0:55:41] Manager Emmings: the review will occur.

[0:55:44] Manager Emmings: So I provided you with a whole pile of background

[0:55:46] Manager Emmings: because as you know,

[0:55:47] Manager Emmings: this project has been going on for quite a while.

[0:55:50] Manager Emmings: So it's all there for you to have a look through,

[0:55:54] Manager Emmings: but essentially the recommendation is just that

[0:55:59] Manager Emmings: the board advise the steering committee

[0:56:02] Manager Emmings: that it endorses moving forward

[0:56:03] Manager Emmings: to the operational planning phase

[0:56:05] Manager Emmings: to implement the forest restoration strategy

[0:56:08] Manager Emmings: and volunteer removal.

[0:56:12] and

[0:56:13] Manager Emmings: i'm happy to take questions through the chair or have we lost the chair

[0:56:19] Trustee Fast: i think we might have lost her yes go

[0:56:22] Trustee Smith: ahead trustee smith i'll just step in yeah i just

[0:56:26] Trustee Smith: have one question thanks for this report it's really excellent but here's what confuses me uh

[0:56:31] Trustee Smith: since i did um on the request of some staff write a little article for the uh the strata's newsletter

[0:56:39] Trustee Smith: newsletter and since they felt it was too controversial because even though it wasn't

[0:56:45] Trustee Smith: about the fallow deer it mentioned that one somewhere was too controversial I'm just

[0:56:54] Trustee Smith: wondering are we doing this plan and that the people from the strata don't agree with it

[0:56:58] Trustee Smith: because I mean

[0:56:59] Trustee Smith: if you want to get rid of the deer everyone's going to have to agree and so

[0:57:04] Trustee Smith: So I was so surprised by rejecting a very short little piece

[0:57:07] Trustee Smith: to the newsletter because it mentioned controlling fallow deer.

[0:57:11] Trustee Smith: Do they support this?

[0:57:13] Manager Emmings: So to be honest, I think the rationale for wanting to get approval

[0:57:18] Manager Emmings: from each decision maker at every stage of this project

[0:57:21] Manager Emmings: is to make sure that the Salas strata is on board

[0:57:25] Voice 8: with

[0:57:25] Manager Emmings: what the trajectory is.

[0:57:27] Manager Emmings: And they have been up to this stage.

[0:57:30] Manager Emmings: They've signed on to the MOU.

[0:57:32] Manager Emmings: they've participated in the planning stages and they have they do have a bit more of a complex

[0:57:39] Manager Emmings: decision making process than we do in that they have I think it's 70 or so decision makers there

[0:57:47] Manager Emmings: and they need to get a certain percentage voting in favor in order to proceed so they are managing

[0:57:55] Manager Emmings: managing communications there. And that may be why they were hesitant to put forward the article.

[0:58:04] Manager Emmings: But my, the information that we have so far is that they are supportive, but not everybody

[0:58:09] Manager Emmings: is supportive over there.

[0:58:13] Trustee Fast: Thank you. Any more questions for staff? And Coralyn, can you

[0:58:18] Trustee Fast: be in touch with Kate Louise and make sure that, Coralyn, if you're back there?

[0:58:27] Trustee Stamford: yeah i'll just contact her to see what's happening i actually

[0:58:31] Trustee Stamford: just got a

[0:58:31] Manager Emmings: text from her

[0:58:34] Manager Emmings: um she says her computer died and she's trying to work it out and we'll phone in

[0:58:38] Manager Emmings: oh here's my

[0:58:40] Manager Emmings: trustee stamford can

[0:58:44] Trustee Fast: we hear everybody hear me yes now we can hear you

[0:58:47] Trustee Fast: that's great um we just that was a bit weird we're asking some uh questions of uh k uh emmings

[0:58:56] Trustee Fast: and uh over to you again thank

[0:58:59] Trustee Stamford: you i'll just see if i can get my um video back yeah so

[0:59:07] Manager Emmings: you have no

[0:59:08] Manager Emmings: computer trustee stamford so are you you're not able to see the package i'm good

[0:59:14] Trustee Stamford: now for some

[0:59:15] Trustee Stamford: reason my power cord wasn't powering the computer up but i i'm just going to keep an eye on it

[0:59:22] Voice 8: i think it's okay

[0:59:24] Trustee Stamford: i don't know that's reaching the end of its life okay thank you

[0:59:30] Trustee Stamford: Sorry about that.

[0:59:30] Trustee Stamford: Trustee Fast.

[0:59:32] Trustee Fast: Thank you.

[0:59:33] Trustee Fast: I'm in support of this recommendation from staff.

[0:59:36] Trustee Fast: I like the step-by-step checking in every step of the way

[0:59:41] Trustee Fast: with such a concerning and sensitive issue.

[0:59:48] Trustee Fast: I think it makes sense to keep, to do it this way.

[0:59:53] Trustee Fast: And I'd be happy to move the motion

[0:59:55] Trustee Fast: when we're at that point.

[1:00:00] Trustee Stamford: Any other questions?

[1:00:04] Trustee Fast: That

[1:00:05] Trustee Stamford: wasn't a question.

[1:00:06] Trustee Fast: Sorry about that.

[1:00:06] Trustee Fast: Yes.

[1:00:07] Trustee Fast: I'll be happy to move it.

[1:00:09] Trustee Stamford: Okay, great.

[1:00:10] Trustee Stamford: Go ahead.

[1:00:11] Trustee Fast: That the Islands Trust Conservancy,

[1:00:13] Trustee Fast: I move that the Islands Trust Conservancy Board

[1:00:14] Trustee Fast: advise the Sydney Island Ecological Restoration Project

[1:00:17] Trustee Fast: Steering Committee that it endorses moving forward

[1:00:20] Trustee Fast: to the operational planning phase,

[1:00:22] Trustee Fast: followed by the implementation

[1:00:24] Trustee Fast: of the forest restoration strategy

[1:00:26] Trustee Fast: and the fallow deer removal.

[1:00:32] Trustee Stamford: Trustee Fenton, seconds.

[1:00:35] Trustee Stamford: And all those in favor, raise your hands, and that passes. Thank you, everybody.

[1:00:45] Trustee Stamford: So our next RFD is Amendment to Moss Mountain Covenant on Salt Spring, and that starts on page 59.

[1:00:55] Trustee Stamford: And I did go in and sign the amendment last week, or the week before.

[1:01:09] Voice 8: um courtland oh sorry go ahead

[1:01:12] Manager Emmings: chair stanford oh

[1:01:14] Trustee Stamford: i just wondered who was speaking to this

[1:01:15] Trustee Stamford: yeah

[1:01:16] Manager Emmings: so i know that uh our ecosystem protection specialist um catherine martell has had a sick

[1:01:23] Manager Emmings: child so i'm can't actually see on my screen what attendees we have but do we have catherine and if

[1:01:29] Manager Emmings: she's not there i'm happy to speak to them i'm here yes okay i

[1:01:33] Trustee Stamford: see the dogfish i think oh there

[1:01:36] Voice 5: I'm arguing with the camera right now though and I can't I can't get my zoom to change screens

[1:01:44] Voice 5: so apologies. Are you happy to take this

[1:01:49] Voice 5: one Catherine? Yeah it's pretty quick and easy there

[1:01:53] Voice 5: was just there was an error with a covenant that was registered that I noticed when I was

[1:01:58] Voice 5: doing all of the sort of wrap-up filing and it was an error that legal counsel had made with

[1:02:06] Voice 5: defining the covenant area. So it was a relatively simple fix. The legal counsel

[1:02:14] Voice 5: paid for everything, put in an amendment, it's been filed, it's supposed to get actually applied

[1:02:21] Voice 5: onto the covenant property tomorrow. I just checked title, it's still listed as pending.

[1:02:27] Voice 5: But that will fix everything and it will be good.

[1:02:33] Manager Emmings: um yes and staff just felt that it was important enough to proceed uh with the approval of the

[1:02:40] Manager Emmings: chair to get it registered before the board could meet so the way this recommendation is structured

[1:02:46] Manager Emmings: is um with input from our legislative services manager carmen thiel who was our legislative

[1:02:52] Manager Emmings: services manager up

[1:02:53] Manager Emmings: until yesterday um and she has suggested that it would be um appropriate

[1:02:59] Manager Emmings: appropriate for the board to endorse the fact that this decision was made in between meetings and

[1:03:04] Manager Emmings: that's why the the recommendation is worded the way it is uh

[1:03:09] Voice 8: trustee fast uh

[1:03:11] Trustee Fast: good catch Catherine

[1:03:13] Trustee Fast: I think that's that's great and uh it just looks like a sort of uh uh typo kind of thing to me the

[1:03:22] Trustee Fast: rest of it's all in in order uh so I'm just going to I'd be happy to move the motion please go ahead

[1:03:28] Voice 3: because

[1:03:28] Trustee Fast: we've already dealt with it um i move that the islands trust conservancy board endorses

[1:03:32] Trustee Fast: the modification agreement to modify covenant ca9462921 registered on the land described as pid

[1:03:43] Trustee Fast: zero zero six seven six zero one one two lot twelve section sixty four sixty five sixty six

[1:03:49] Trustee Fast: sixty seven sixty eight south salt spring island cowichan district plan nineteen fourteen

[1:03:54] Trustee Fast: team

[1:03:55] Trustee Stamford: seconder i'll

[1:03:58] Trustee Fast: second okay

[1:03:59] Trustee Stamford: great trustee adams seconds there's no other comments or questions

[1:04:04] Trustee Stamford: sorry

[1:04:05] Voice 5: i actually do have i don't know if this is an issue or not i just

[1:04:09] Voice 5: learned this morning that the pid has changed for this property

[1:04:17] Voice 5: to go in there so i'm thinking that we should update the motion with the new i haven't had a

[1:04:22] Voice 5: chance to call land titles office yet and find out why but i think sorry kate i should have done this

[1:04:27] Voice 5: a moment ago what would the

[1:04:30] Trustee Fast: new pid mean see it's

[1:04:33] Voice 5: just i don't know i think it's an artifact of

[1:04:36] Voice 5: the property had to be resurveyed with a new um natural area boundary and i'm wondering if they

[1:04:44] Voice 5: created a new pid at that point i don't know

[1:04:49] Trustee Fast: how about if i just insert the word formerly

[1:04:52] Trustee Fast: formally and described. So formally described as? Formerly. Do we even need the PID? Can we just

[1:05:03] Voice 9: have a

[1:05:04] Voice 5: legal description? The legal description is the same. Maybe that's the solution. Just take

[1:05:07] Voice 5: the PID out. Okay. Why don't we do that? Kate, does that work?

[1:05:12] Manager Emmings: I think that should go. I can

[1:05:14] Voice 5: never wait to see what will happen next with Lost Mountain.

[1:05:19] Manager Emmings: Yeah. Or with the

[1:05:20] Voice 5: land titles office.

[1:05:21] Voice 5: this well that too so there we go sorry i should have before we pass the motion i should have

[1:05:26] Voice 5: mentioned that can we

[1:05:27] Trustee Stamford: call that a friendly motion or an

[1:05:29] Trustee Stamford: adjustment yep

[1:05:31] Voice 9: so

[1:05:32] Trustee Stamford: if we're all ready to vote

[1:05:34] Trustee Stamford: on this please raise your hand hi

[1:05:37] Voice 9: and

[1:05:38] Trustee Stamford: that passes whatever pid that is and now we have 5.1.6

[1:05:47] Trustee Stamford: It's Brooks Point Column, it's an RFD on page 65.

[1:05:53] Manager Emmings: And this is, I'm going to present this one now, Chair,

[1:06:00] Manager Emmings: mainly because this was my file from 2014

[1:06:03] Manager Emmings: and it felt unusually cruel to pass it along to Catherine

[1:06:07] Manager Emmings: when she joined us.

[1:06:10] Manager Emmings: So Brooks Point Regional Park is on South Pender Island

[1:06:14] Manager Emmings: island at the very southern tip of the island and Islands Trust Conservancy currently holds

[1:06:22] Manager Emmings: a conservation covenant on three of the five lots that make up the park. The acquisition of all the

[1:06:29] Manager Emmings: lots was staggered and so the first three lots on which we hold a covenant came first and then

[1:06:34] Manager Emmings: there was an acquisition of Gowland Point which is the easternmost lot and that has a covenant

[1:06:40] Manager Emmings: held on it by TLC, the Land Conservancy of BC. And then the fifth parcel that connected the two bits

[1:06:48] Manager Emmings: was actually acquired, gosh, in around 2010, just shortly after maybe 2011. And at the time that

[1:06:58] Manager Emmings: that was all happening, there was a, the CRD was bringing in funds from its land acquisition fund

[1:07:05] Manager Emmings: fund for parks but that requires a match and the Pender Islands Conservancy and at that time with

[1:07:12] Manager Emmings: TLC committed to raising the matching funds for that during that time TLC was going through some

[1:07:19] Manager Emmings: um some struggles and so step back from the project and um and the Pender Island Conservancy

[1:07:24] Manager Emmings: finished the fundraising and as part of their uh contribution what's called a contribution

[1:07:30] Manager Emmings: agreement to the CRD, wherein they provided the donations that they raised to complete the

[1:07:35] Manager Emmings: purchase. Their agreement said that the CRD must put a conservation covenant over the new parcel.

[1:07:44] Manager Emmings: And so, and they stated that Islands Trust Conservancy and Habitat Acquisition Trust

[1:07:50] Manager Emmings: should be the parties to take on that covenant. So at that time, there was actually not,

[1:07:58] Manager Emmings: There were not a lot of communications that happened between Islands Trust Conservancy

[1:08:02] Manager Emmings: and the CRD and PICA.

[1:08:05] Manager Emmings: We did know that they were heading in this direction, but we didn't have review of any

[1:08:12] Manager Emmings: of the documents.

[1:08:13] Manager Emmings: At that time, we provided to them our conservation covenant template and the way we register

[1:08:19] Manager Emmings: conservation covenants.

[1:08:21] Manager Emmings: so i think we felt like we had communicated what our standard was for conservation covenants

[1:08:26] Manager Emmings: as we proceeded with the negotiations what we found is that the covenant standard that we have

[1:08:36] Manager Emmings: doesn't fit what regional parks wants to see in terms of restrictions on their lands

[1:08:43] Manager Emmings: and so a long conversation ensued and a lot of back and forth and during that time

[1:08:50] Manager Emmings: we did participate in a management plan review and and created a new management plan for the entire

[1:08:55] Manager Emmings: park staff were on board with the the management direction of the crd but we were still having

[1:09:01] Manager Emmings: trouble with negotiation of this covenant so after much going back and forth what we found

[1:09:08] Manager Emmings: is that the pivotal piece of it was um rested on the approval of the management plan and who got

[1:09:15] Manager Emmings: to approve the management plan and and whether or not uh the covenant holders could say actually

[1:09:22] Manager Emmings: this management plan does not reflect um what we see is the best interest of the property

[1:09:27] Manager Emmings: and the crd really felt that they wanted to retain autonomy over that piece they didn't want the

[1:09:33] Manager Emmings: covenant holders to be able to say no or to block the cut the management plan so at that stage what

[1:09:39] Manager Emmings: we did was we separated out um what we felt could be restrictions that stood alone uh outside of the

[1:09:46] Manager Emmings: management plan and that would essentially supersede the management plan and so what

[1:09:51] Manager Emmings: we've landed on is a covenant that all the parties i think can live with um the important piece of

[1:09:59] Manager Emmings: information is that itc and hat will not have the ability to um you know block the management plan

[1:10:05] Manager Emmings: or reject the management plan although we will be a part of that process. So what we've done

[1:10:13] Manager Emmings: is we've included in the absolute restrictions things that we felt were most important. Sorry

[1:10:22] Manager Emmings: here's the actual map I should have been on. These parcels were the three that we have the existing

[1:10:26] Manager Emmings: covenant on. This gallon point piece is the one that TLC has the covenant. This is the addition

[1:10:31] Manager Emmings: and the proposal is to make one covenant over all five parcels um so the pieces that we felt

[1:10:39] Manager Emmings: that we could live with i've detailed within the um within the rfd oops see what's going on here

[1:10:47] Manager Emmings: and i've tried to summarize them uh they're essentially things like um no camping uh no

[1:10:58] Manager Emmings: motorized vehicles except with some exceptions restrictions on horseback riding and cycling

[1:11:03] Manager Emmings: restrictions on pesticides without approval from the cabinet holders.

[1:11:08] Manager Emmings: We decided in terms of park infrastructure, rather than having to approve every piece of park infrastructure,

[1:11:14] Manager Emmings: that the CRD would not cover more than 5% of the lands with built infrastructure.

[1:11:20] Manager Emmings: And that's documented in the baseline report. And then a few other pieces like no,

[1:11:26] Manager Emmings: no use of impervious material for surfacing, things like that.

[1:11:30] Manager Emmings: the other piece where we have we had a fair bit of negotiations around trees and removing trees

[1:11:35] Manager Emmings: and the CRD did want the ability to manage trees in a more I guess with more capabilities than we

[1:11:48] Manager Emmings: normally give the regular landowner because they're worried about safety of the public

[1:11:52] Manager Emmings: um so there were some um some adjustments to how that happens um and there's a bit of a process for

[1:12:01] Manager Emmings: that um and then the other piece is that they under the covenant they are required to convene

[1:12:08] Manager Emmings: a management um advisory group when they do management planning and the covenant holders

[1:12:13] Manager Emmings: are required to be invited to that group when they do that um so uh the other

[1:12:23] Manager Emmings: piece of this

[1:12:24] Manager Emmings: and you'll notice there are a couple of resolutions there's the resolution to approve the covenant as

[1:12:30] Manager Emmings: written but as part of that we're also hoping to discharge our old covenants or our old covenant

[1:12:35] Manager Emmings: on the other three parcels staff feel that this is actually an upgrade to the existing covenant

[1:12:42] Manager Emmings: that we have which is a fairly basic covenant and we don't have approval over the management

[1:12:49] Manager Emmings: planning in that covenant either. So what we've endeavored to do was to kind of bring it into a

[1:12:56] Manager Emmings: standard that we're more familiar with, make it clear where we have absolute discretion and where

[1:13:02] Manager Emmings: we don't have discretion. And we believe that because we have a covenant that in staff's

[1:13:10] Manager Emmings: opinion is a more robust covenant than the one that was registered prior to this, that we can

[1:13:16] Manager Emmings: we can go forward with recommending

[1:13:17] Manager Emmings: that the board approve it.

[1:13:18] Manager Emmings: There's a few pieces of information

[1:13:20] Manager Emmings: that are included here about discharging covenants,

[1:13:23] Manager Emmings: and that's a requirement under our policies

[1:13:26] Manager Emmings: to provide you with information

[1:13:27] Manager Emmings: about whether it's an ecological gift,

[1:13:29] Manager Emmings: whether we think you require ministerial approval,

[1:13:31] Manager Emmings: any impediments to disposition and the purpose.

[1:13:39] Manager Emmings: When the board is ready to look at the recommendations,

[1:13:42] Manager Emmings: recommendations, I do want to insert one amendment to the covenant, the one related to covenant

[1:13:49] Manager Emmings: approval. Pardon me. And that is just to make it contingent on receiving a similar approval from

[1:14:01] Manager Emmings: the earth and the discharge rather is. So the second resolution, which is about asking the

[1:14:08] Manager Emmings: chair to chart to sign a discharge for the existing covenant i would like to make that subject to um

[1:14:16] Manager Emmings: receiving the same information from the nature conservancy of canada because we don't want to

[1:14:21] Manager Emmings: move it forward with a potential discharge without having them concur with that decision so

[1:14:27] Manager Emmings: i'll work on that adding that little bit um at the board's discretion and then i'm happy

[1:14:34] Manager Emmings: to take any questions this is a bit of a complicated one moving forward i'm just wondering

[1:14:42] Trustee Stamford: we have a break scheduled in a few minutes do you want time to make the adjustment on the

[1:14:50] Trustee Stamford: recommendation or can we just go ahead with a few more questions first i

[1:14:56] Manager Emmings: would leave that to

[1:14:57] Manager Emmings: the discretion of the chair i

[1:14:58] Trustee Stamford: think i can make this fairly

[1:14:59] Manager Emmings: quick addition

[1:15:01] Trustee Stamford: okay so i did have

[1:15:03] Trustee Stamford: have some questions um just as fast you had a some clarification yeah

[1:15:09] Trustee Fast: i'm um uh just in general

[1:15:12] Trustee Fast: it sounds good to me the idea of consolidating all the various um bits all the various covenants

[1:15:20] Trustee Fast: and documents and agreements and um i mean just the consolidation let alone the clarification

[1:15:28] Trustee Fast: and the upgrade that you speak of I'm in support of that from now that you're

[1:15:35] Trustee Fast: you've we've can accumulated the parcels into one the word I'm missing and looking

[1:15:45] Trustee Fast: forward into the future and I'm glad you've had these challenging discussions

[1:15:50] Trustee Fast: with regional parks because they have a different function than the Islands Trust Conservancy and

[1:16:00] Trustee Fast: it's good to have that good discussion every few years as their plans change and their ways of

[1:16:07] Trustee Fast: doing things and their staff changes my question is that very small in the documents it refers to

[1:16:15] Trustee Fast: to the prairie oak ecosystem but we usually refer to this as the gary oak ecosystem i just wanted

[1:16:22] Trustee Fast: to check on that and ask why it's called prairie uh in the document i saw it there and um uh and

[1:16:30] Trustee Fast: could it be um changed to gary just to be consistent for people reading in canada

[1:16:37] Trustee Fast: or is that what that's all about yeah

[1:16:41] Manager Emmings: this is um something that's coming up for us as staff is

[1:16:46] Manager Emmings: as we move through working with our reconciliation declaration is we're learning that language is a

[1:16:52] Manager Emmings: more and more important piece and um and we were experimenting with removing references to

[1:17:00] Manager Emmings: sort of colonial references within language as they relate to plants and prairie oak is the way

[1:17:08] Manager Emmings: it's referred to in other parts of the united

[1:17:10] Manager Emmings: states for example um and so yeah we're we're

[1:17:15] Manager Emmings: just experimenting with moving forward with that type of use of language okay

[1:17:20] Trustee Fast: and if i can just do

[1:17:22] Trustee Fast: a quick follow-up i'm whoops i've lost my document here oh i was uh i was trying to on page 68

[1:17:30] Trustee Fast: um the linked uh reference there palat at all 2012 didn't open for me so i wasn't able to answer my

[1:17:38] Trustee Fast: own and uh so that's just a typo kind of thing that you might want to fix and um

[1:17:45] Trustee Fast: in general when

[1:17:47] Trustee Fast: when there's a name change underway whether it's a place name uh which we've had experience with

[1:17:53] Trustee Fast: on on bowen um the first few times or the first few years if you can put a slash or the old name

[1:18:02] Trustee Fast: and Brat formerly known as Gary Oak or something in the text so that people can link the two ideas

[1:18:11] Trustee Fast: and I just recommend that because when you're looking back 10 years for example at maps on

[1:18:18] Trustee Fast: Bowen you're going what where's mud lake gone it used to be used to be here now there's you know

[1:18:26] Trustee Fast: you don't know if the documents for mud lake are the same ones that are there now for fairy

[1:18:31] Trustee Fast: fan nature reserve and uh so i just we've had a few of those kinds of situations and uh just

[1:18:38] Trustee Fast: for continuity over the long term the first few years if you can kind of reference the change

[1:18:44] Trustee Fast: just just point out uh formerly known as uh it would be my suggestion and um uh that's all thank

[1:18:53] Trustee Fast: you thank you

[1:18:54] Trustee Fast: that's i'm we're happy to

[1:18:55] Manager Emmings: do that and it's a very good suggestion good suggestion

[1:18:58] Trustee Stamford: any other comments I mean this is complicated but you're making it cleaner and and the goal

[1:19:10] Trustee Stamford: is is a lot easier to understand so I found it it was sort of a no-brainer to move forward on

[1:19:21] Trustee Stamford: this even though the

[1:19:22] Trustee Stamford: details are complex I can see the point to all this so I didn't have any

[1:19:27] Trustee Stamford: questions of clarification anybody else trustee fenton and

[1:19:33] Trustee Fenton: no same comments as yours with respect

[1:19:36] Trustee Fenton: to that just just aligns things properly i if it's the beginning of my term i would have been

[1:19:42] Trustee Fenton: confused i'm starting to get a sense of progress on these things it's long and time consuming and

[1:19:53] Trustee Fenton: and patience is a virtue to all involved, I think.

[1:19:57] Trustee Stamford: Okay, so we have some, a recommendation here

[1:20:01] Trustee Stamford: and you've made the adjustment based on...

[1:20:07] Manager Emmings: Yeah, I have, so the first, both resolutions stand alone,

[1:20:11] Manager Emmings: so it would be great if the board could pass them separately.

[1:20:13] Manager Emmings: When you get

[1:20:14] Manager Emmings: to item two, I have one written up

[1:20:16] Manager Emmings: that I'll fill out in the board document.

[1:20:17] Manager Emmings: Who

[1:20:18] Trustee Stamford: would like to read this out?

[1:20:20] Trustee Stamford: Trustee Fast?

[1:20:20] Trustee Stamford: other people can can read it out i've just um sort of go to trustee fast we as co-chair just um

[1:20:28] Trustee Stamford: for efficiency's sake so by all means volunteer if you want

[1:20:32] Trustee Fast: i'll go ahead not seeing any hands

[1:20:35] Trustee Fast: um i move that the honest trust conservancy itc board authorizes the chair to sign the covenant

[1:20:42] Trustee Fast: dated february 17th 2022 with the capital regional district and habitat acquisition trust over the

[1:20:50] Trustee Fast: the lands described as one parcel identifier 005873860 lot 16 section one got to make it a

[1:21:00] Trustee Fast: little bigger there we go um pender island sorry should that say south pender no because these are

[1:21:09] Trustee Fast: legal

[1:21:09] Manager Emmings: descriptions of the land so these actually come from the land titles office thank you just

[1:21:14] Trustee Fast: checking couch and district plan 6670 two parcel identifier zero zero five eight seven three eight

[1:21:22] Trustee Fast: nine four lot seventeen section one pender island couch and district plan six six seven zero three

[1:21:29] Trustee Fast: parcel identifier zero zero five eight seven three nine two four lot eighteen section one pender

[1:21:35] Trustee Fast: Pender Island, Cowichan District Plan 6670.

[1:21:39] Trustee Fast: Four, Parcel Identifier 005-873-975, Lot 19,

[1:21:45] Trustee Fast: Section 1, Pender Island, Cowichan District Plan 6670.

[1:21:50] Trustee Fast: And five, Parcel Identifier 003-977-111.

[1:22:00] Trustee Fast: I'm gonna start this again.

[1:22:01] Trustee Fast: 5. Parcel Identifier 003-977-188, Lot C, Section 1, Pender Island, Couch and District, Plan 16049, and direct staff to register the covenant subject to receiving an update to the baseline documentation report that is acceptable to the ITC manager.

[1:22:25] Trustee Stamford: I believe it's somebody second this. Trusting Fenton. Is there any other questions?

[1:22:32] Trustee Stamford: all those in favor aye

[1:22:36] Voice 8: aye carries

[1:22:38] Trustee Stamford: and recommendation number two which will be coming up

[1:22:43] Trustee Stamford: here we are happy

[1:22:46] Trustee Fast: to move it that the island stress conservancy itc board authorizes the

[1:22:50] Trustee Fast: chair to sign a discharge for covenant ep3182 subject to receiving approval from the uh

[1:22:59] Trustee Fast: uh, NCC,

[1:23:01] Voice 8: the,

[1:23:03] Trustee Fast: the, um, Nature Conservancy of Canada, uh, to also discharge the covenant and

[1:23:09] Trustee Fast: direct staff to register the discharge subject to registration of a covenant over the whole of

[1:23:16] Trustee Fast: Brooks Point Regional Park in favor of the Honest Trust Conservancy and the Habitat Acquisition

[1:23:20] Trustee Fast: trust

[1:23:22] Voice 8: trustee smith hands up if you're in favor

[1:23:31] Trustee Stamford: i'm and

[1:23:34] Trustee Stamford: that passes thank you very much

[1:23:36] Trustee Stamford: so i would like to have a bit of a break i think we've caught ourselves up here so

[1:23:48] Trustee Stamford: we have a 15 minute break and then we'll come back to the species at risk workshop happening

[1:23:55] Trustee Stamford: tomorrow. So we'll see you at 2212. Is that okay? Great, thanks. Okay, so we have a lot on the

[1:24:12] Trustee Stamford: agenda. So I hope, I assume we still be here momentarily. We're at 5.2 items for discussion.

[1:24:21] Trustee Stamford: And our first item up is Species at Risk workshop, and that begins on page 99.

[1:24:31] Trustee Stamford: Oh,

[1:24:35] Voice 8: I should share. My apologies.

[1:24:48] Manager Emmings: So I'm going to pass this one over to Wendy Tyrrell, who is our Species at Risk program coordinator, and I believe is here.

[1:24:58] Trustee Stamford: and i'll just interrupt really briefly um in my introduction i realized i did not introduce

[1:25:05] Trustee Stamford: uh carmen smith and i'm really sorry i'm not sure if you're there carmen but um i have to

[1:25:12] Trustee Stamford: update my little briefing yeah

[1:25:14] Manager Emmings: i did notice

[1:25:16] Manager Emmings: that but i didn't add anything in because carmen is in

[1:25:19] Manager Emmings: fact um she's taking a course on doing um video products for itc and so she's in the middle of

[1:25:27] Manager Emmings: of doing some nice video production today

[1:25:30] Manager Emmings: and isn't joining us.

[1:25:33] Manager Emmings: Hopefully we'll have a chance to see that soon.

[1:25:38] Trustee Stamford: I am a little concerned that Risa's not back yet,

[1:25:41] Trustee Stamford: but I do wanna keep going.

[1:25:45] Trustee Stamford: So I'll just keep an eye on that.

[1:25:48] Trustee Stamford: We do have a quorum, so go ahead, Wendy.

[1:25:55] Voice 12: Hey, I'm not able to start my video, is that okay?

[1:25:59] Trustee Stamford: You've got the same gremlins as me.

[1:26:02] Trustee Stamford: Yeah,

[1:26:02] Voice 12: I had it on and now it says that the host is preventing me from...

[1:26:07] Voice 12: Aha!

[1:26:08] Voice 12: Aha! Start my video.

[1:26:12] Voice 12: Let's see, can anybody see me?

[1:26:14] Voice 12: Yes.

[1:26:15] Voice 12: Excellent. Good morning Chair Stamford and trustees.

[1:26:19] Voice 12: So yes, I'd like to give a short briefing on the Species at Risk workshop that we are holding on Thursday actually.

[1:26:29] Voice 12: not tomorrow you made my heart skip a beat there but um it is on thursday and also just a quick

[1:26:37] Voice 12: summary a quick summary of the pre-survey pre-workshop survey that we held so for a little

[1:26:47] Voice 12: bit of background um the species at risk program as you know is funded by a three-year grant from

[1:26:52] Voice 12: canada nature fund the species at risk stream for priority places and initially we set out in the

[1:26:58] Voice 12: charter the objectives to enhance collaboration with island conservancies biologists and first

[1:27:04] Voice 12: nations facilitate early engagement and establish a species at risk sorry i just heard some

[1:27:13] Voice 12: background sorry uh advisory or working group and so the workshop um has been designed to facilitate

[1:27:20] Voice 12: this early engagement and provide the opportunity for excuse me discussion points on those above

[1:27:26] Voice 12: of objectives. And I'm happy to say our registration is currently at 93. That doesn't

[1:27:35] Voice 12: count many of our amazing staff that are doing moderation for breakout sessions. And we have a

[1:27:43] Voice 12: great diversity of 20 to 20 conservancy attendees, about 20 to 25 government, all levels of

[1:27:54] Voice 12: government. We have, I believe, 10 to 15 First Nations attending individuals and knowledge

[1:28:02] Voice 12: holders. We have some great presentations lined up. So I think it's going to be a really nice

[1:28:09] Voice 12: opportunity to start that talk on collaboration. We did do a pre-workshop survey, as I mentioned.

[1:28:16] Voice 12: We had about 60 responses, which really told us a lot of information on what is of interest

[1:28:23] Voice 12: to learn about, to talk about. So I did provide highlights in the briefing, so I won't go through

[1:28:32] Voice 12: those because I know this is a busy day. So I just, we will be speaking on the top two challenges,

[1:28:40] Voice 12: which were insufficient funding and capacity. Also that almost everyone that was polled

[1:28:47] Voice 12: was interested in a working group, and they were interested in increasing collaboration.

[1:28:52] Voice 12: collaboration and sharing data. So I think those are all items that that ITC will have a hand in in working with our partners with and other land managers.

[1:29:08] Voice 12: So we are going to do this workshop, we have two streams of presentations which seem to be popular and well attended that's going to be a session on more science.

[1:29:22] Voice 12: We have the Coastal Partners and Conservation Society.

[1:29:26] Voice 12: I could put up the agenda, but is there time for that?

[1:29:30] Voice 12: Or would we like me just to go through that?

[1:29:32] Manager Emmings: So I have the

[1:29:33] Manager Emmings: session outline that is part of the briefing

[1:29:37] Manager Emmings: up on the screen right now, if that's helpful.

[1:29:41] Voice 12: I'm just wondering if that's up to date,

[1:29:43] Voice 12: but yeah, I think that's helpful, that works.

[1:29:46] Voice 12: And then scrolling down, we have Karina Maslovad,

[1:29:50] Voice 12: who is doing the Mount Twan Protected Area Restoration Project with Gemma,

[1:29:56] Voice 12: and she'll be talking on the eDNA work.

[1:30:00] Voice 12: She's doing with sharp-tailed snake, her and Laura Mathias, and the Mount Tuam Special Management Area.

[1:30:07] Voice 12: Then we are holding Q&A and a moderated discussion that we are facilitating.

[1:30:13] Voice 12: We also have a second stream based more on cultural species and places of significance.

[1:30:20] Voice 12: We have Earl Claxton.

[1:30:21] Voice 12: Oh, we don't have Earl Claxton Jr.

[1:30:24] Voice 12: Okay.

[1:30:24] Voice 12: Yes, this is out of date.

[1:30:26] Voice 12: We actually have Nicole Norris. She is with Halal Nation, a shellfish aquaculture specialist.

[1:30:34] Voice 12: She's going to be speaking on the restoring of sea gardens in the Gulf Islands.

[1:30:39] Voice 12: We also have Judith Arney and Sarah Jim, which is written down here.

[1:30:43] Voice 12: A restoration project on today's that they're beginning.

[1:30:48] Voice 12: I think they're just in the initial phases of.

[1:30:50] Voice 12: of. And then we have some breakout sessions to discuss a lot of the interest that came

[1:30:56] Voice 12: out in the surveys, those topics. And we also have, I think in the briefing, we have brought

[1:31:06] Voice 12: on contracted facilitator Judith Cullington and her assistant Carly Bliny. And we also

[1:31:16] Voice 12: We also have contracted Natsimat event management team to work with us to ensure that the First Nations engagement is in good standing and that we're doing this in a good way.

[1:31:28] Voice 12: So I'm quite happy with our numbers and the diverse folks that are attending.

[1:31:36] Voice 12: So we'll do a short briefing post-workshop to let you know how it goes.

[1:31:43] Voice 12: any questions i just

[1:31:46] Manager Emmings: want to add one thing wendy um with carmen smith on board with

[1:31:51] Manager Emmings: her really good social media skills she's planning to attend and to tweet out about the workshop as

[1:31:58] Manager Emmings: we go along so if you want to follow it at all

[1:32:01] Manager Emmings: um we'll be tweeting out on our island stress

[1:32:04] Manager Emmings: Trust Conservancy Twitter feed, not tweeter feed, Twitter feed.

[1:32:10] Voice 12: Live tweeting.

[1:32:11] Voice 12: I can actually put the tweet hashtags, I'm not very good at

[1:32:19] Voice 12: this, in the chat, so that if anybody's interested in

[1:32:23] Voice 12: following those.

[1:32:26] Trustee Stamford: This looks really good, Wendy, I'm, I am going to be on and

[1:32:32] Trustee Stamford: off as much I'd like to be on as much as I can if there's anything you would like me to do

[1:32:37] Trustee Stamford: my husband's registered I'm not sure if he will be able to attend but I'll certainly be

[1:32:45] Trustee Stamford: attending on Thursday not tomorrow and

[1:32:48] Voice 12: that's great so

[1:32:50] Trustee Stamford: yeah yeah it looks it looks really good

[1:32:53] Trustee Stamford: and it's so nice to see that breadth of First Nations engagement or First Nations representation

[1:32:59] Trustee Stamford: presentation as well as you know topics across the Highlands Trust Federation right

[1:33:08] Voice 12: I forgot

[1:33:09] Voice 12: to mention the other 20 is the scientific uh consultant uh sector

[1:33:14] Voice 3: yeah

[1:33:15] Voice 12: okay any other

[1:33:18] Trustee Stamford: questions anybody else planning or able to attend on Thursday um Sue Ellen is able to that's great

[1:33:26] Trustee Stamford: Great. Any questions, Wendy?

[1:33:31] Voice 12: Nope, just that I'm looking forward to it.

[1:33:33] Trustee Stamford: Yeah.

[1:33:34] Voice 12: So am I.

[1:33:37] Trustee Stamford: Nice to see such a good representation. That's great. Interesting.

[1:33:42] Trustee Stamford: Okay, so if there's no other questions of Wendy, we wish you all the best. I think it'll be fine. And we'll see you on Thursday.

[1:33:52] Voice 12: Thank you.

[1:33:55] Trustee Stamford: okay moving on um we don't have any correspondence per se but we do have some updates um 5.4.1 is

[1:34:06] Trustee Stamford: the public story on page 103. is there anything you'd like to highlight i'll

[1:34:16] Manager Emmings: leave this one for

[1:34:16] Manager Emmings: catherine martell do you want to highlight anything catherine

[1:34:19] Voice 5: i think there's anything

[1:34:21] Voice 5: um that's of particular note for the board since last time yes okay

[1:34:38] Trustee Stamford: i'd like to move on to public

[1:34:39] Trustee Stamford: with covenants which 105 again if anybody has any questions or anything that should be highlighted

[1:34:47] Trustee Stamford: i'll

[1:34:53] Voice 8: move on

[1:34:55] Trustee Stamford: to the budget report on page 112. let

[1:35:05] Manager Emmings: me get it all on the screen and then i do

[1:35:08] Manager Emmings: have a couple of items i'm just trying to highlight um i just wanted to highlight a

[1:35:26] Manager Emmings: couple of things that aren't appearing here um we have i've actually just been writing the check for

[1:35:31] Manager Emmings: for it, expended our $2,000 from our property management fund

[1:35:36] Manager Emmings: for the Sandy Beach baseline report.

[1:35:39] Manager Emmings: That was a holdover from that land transfer.

[1:35:44] Manager Emmings: I also wanted to note that we have started dipping

[1:35:48] Manager Emmings: into our McFadden Creek management plan

[1:35:50] Manager Emmings: and that money is about to go to the bank account too

[1:35:54] Manager Emmings: for some restoration work that we've been doing over there.

[1:35:57] Manager Emmings: And then finally, the other piece of note is regarding the Susan Bloom donation that we received the $100,000 I just wanted to flag for the board, but that is not currently showing on this budget report and that's largely because it's being held in our

[1:36:15] Manager Emmings: checking account right now, because the board hasn't allocated it out.

[1:36:19] Manager Emmings: out. So that will hopefully happen in the next little while here, and it will appear on the next

[1:36:26] Manager Emmings: one. And

[1:36:27] Voice 8: then I guess the only other

[1:36:28] Manager Emmings: thing to say is that we are tracking fairly well in terms of

[1:36:33] Manager Emmings: hitting our existing budget items. And the committed funds are things that are out there

[1:36:40] Manager Emmings: in terms of contracts that were out there last week. And I can just say that those committed

[1:36:45] Manager Emmings: funds we've actually got a few more little things out the door so i'm anticipating that we're

[1:36:50] Manager Emmings: pretty much going to come in very close to our remaining budget dollars in terms of our expenses

[1:36:55] Manager Emmings: going out and then

[1:36:58] Voice 8: i'm happy to take any questions

[1:36:59] Voice 8: you

[1:37:04] Trustee Stamford: know questions from the board

[1:37:11] Trustee Stamford: okay well thank you very much kate so

[1:37:21] Voice 8: i'm going to go back up to the agenda because we have a

[1:37:24] Voice 8: few things that we put in so we've got

[1:37:28] Trustee Stamford: the executive committee update that's going to go

[1:37:31] Trustee Stamford: first, is that correct? That's right. Trustee Fast, do you have anything to add? You can see we've got

[1:37:39] Trustee Stamford: some other sections that can fit in. Is there anything specific from the executive committee?

[1:37:46] Trustee Fast: The one thing that I want to bring to, well, because Trust Council was last week, and we

[1:37:56] Trustee Fast: We received, I mean, we've got big projects underway.

[1:38:03] Trustee Fast: We received the governance review report,

[1:38:06] Trustee Fast: which has been referred to in the meeting already.

[1:38:11] Trustee Fast: And we passed the budget and we,

[1:38:16] Trustee Fast: which we can speak about later or the chair can speak to.

[1:38:21] Trustee Fast: And that's why we welcomed our permanent staff member

[1:38:27] Trustee Fast: um their carla funk uh part-time but permanent now and um uh and we uh looked at the next phase

[1:38:37] Trustee Fast: of engagement for the islands trust policy statement um which trustee smith referred to

[1:38:42] Trustee Fast: as well and um another thing is that the uh cao um referred to changes to the legislation

[1:38:51] Trustee Fast: legislation to the islands trust act um one of them was that uh the islands trust um if i'm

[1:38:58] Trustee Fast: correct i don't think this is in camera or anything the um islands trust uh conservancy

[1:39:05] Trustee Fast: or the islands trust uh can now um well i'm not sure about that i think we need to be updated

[1:39:11] Trustee Fast: about this but uh maybe um the manager can refer um knows about this but we can now

[1:39:22] Trustee Fast: speaking as the whole the both corporate bodies under the act i don't know the details about how

[1:39:28] Trustee Fast: the powers would be divided up but uh we can now do grants uh make smaller make grants for

[1:39:36] Trustee Fast: conservation objectives as well as heritage objectives um so that was something i don't

[1:39:41] Trustee Fast: even believe that we were asking for that exactly at this time but that did come through from the

[1:39:46] Trustee Fast: ministry. And so I just wanted to flag that and the fact that we need to have a proper staff report

[1:39:53] Trustee Fast: about that and what the implications are, but that that had been passed by the BC provincial

[1:39:59] Trustee Fast: legislature. And that's all I'm going to report. I might look at my notes and see if I've got

[1:40:07] Trustee Fast: anything else. But that's the main things. Thank you. Okay, thank

[1:40:12] Trustee Stamford: you. I have a question. Trustee

[1:40:13] Trustee Stamford: too fast was has there any been any discussion whatsoever at executive level about um any impact

[1:40:21] Trustee Stamford: that the new ministry of land water and resource stewardship has uh towards the islands trust as a

[1:40:27] Trustee Stamford: whole um

[1:40:29] Trustee Fast: different not yet we haven't received any reports from staff because we were run up to

[1:40:35] Trustee Fast: trust council and i see that the mandate letters have just gone out to the new ministers

[1:40:41] Trustee Fast: uh but the ministries have been changing um the uh sorry i've got my my hard of hearing dad

[1:40:50] Trustee Fast: talking in the background i'm hoping it doesn't come through too much the um ministry of flint

[1:40:57] Trustee Fast: roared uh has been divided up so now there's a new uh ministry of uh land

[1:41:05] Trustee Stamford: water resource

[1:41:06] Trustee Stamford: stewardship I just wondered if we've had any information we

[1:41:10] Trustee Fast: don't know much yet

[1:41:12] Trustee Fast: except that parks are in that and provincial parks as well as trails and

[1:41:22] Trustee Fast: those recreation sites so this may affect some areas for example crown land

[1:41:29] Trustee Fast: on on Bowen that's currently being managed under some kind of agreement

[1:41:36] Trustee Fast: for trail maintenance um that the Bowen Island municipality has different ideas we think it

[1:41:44] Trustee Fast: should be non-motorized so there are discussions underway and it'll be interesting to have a new

[1:41:49] Trustee Fast: minister with the some of those things combined uh under the one ministry because recreation sites

[1:41:57] Trustee Fast: and trails used to go over here and provincial parks were over here um this may make a difference

[1:42:03] Trustee Fast: And this is also the minister is Josie Osborne, who is familiar with Vancouver Island and coastal communities being part of.

[1:42:12] Trustee Fast: She was mayor of Tofino. She comes from a fisheries and nature education background.

[1:42:20] Trustee Fast: I know through my work. And of course, she's a very busy and productive minister.

[1:42:27] Trustee Fast: So that's Flynnrode. Our minister is now for municipalities and communities is now Nathan Cullen, former federal MP, now the MLA in charge.

[1:42:42] Trustee Fast: And I believe Finn Donnelly is now the secretary, the MLA secretary, whatever it's called, for Flynn Road.

[1:42:58] Trustee Fast: And anyway, there are bits and pieces of news trickling through.

[1:43:03] Trustee Fast: What I recommend is people might be interested to look at the mandate letters until we can get a report from staff.

[1:43:10] Trustee Fast: and the coastal strategy for coastal strategy is included in um minister osborne's uh mandate

[1:43:18] Trustee Fast: letter which would be interesting to look at that's all i know about that so far thank you

[1:43:23] Trustee Stamford: trustee beth

[1:43:24] Trustee Stamford: um so i i didn't get the exact order but i say i think the next line item we were going

[1:43:30] Trustee Stamford: to look at was trust council um on the understanding that we still have um financial planning committee

[1:43:38] Trustee Stamford: committee and trustee updates. For Trust Council, there's just a couple of things that I mentioned

[1:43:47] Trustee Stamford: in my email that you probably got this morning, was we had a presentation questioning the

[1:43:56] Trustee Stamford: diversity status of the Islands Trust Federation. And that's come up a couple of times now in

[1:44:04] Trustee Stamford: in in trust council and then also further to that it was at last trust council it's a question about

[1:44:12] Trustee Stamford: um the clarification around our the rarity around cdf or coastal dentistry for ecosystems

[1:44:21] Trustee Stamford: um so there has been some clarification to that and i'm just wondering as a board

[1:44:26] Trustee Stamford: you know whether or not we should be responding I did respond very briefly in

[1:44:35] Trustee Stamford: trust counsel to mr. Dunning about how diversity on the islands is determined

[1:44:43] Trustee Stamford: and that's through provincial and federal designation it's not something

[1:44:47] Trustee Stamford: we determine so there are some other questions arising and just wondered what

[1:44:54] Trustee Stamford: what the board thought about what our options are and maybe Kate would like to chime in

[1:45:02] Trustee Stamford: and and see what we can do without causing undue workload yeah

[1:45:09] Manager Emmings: I guess my comment would

[1:45:11] Manager Emmings: be that the presentation to Trust Council was a delegation to Trust Council and ITC

[1:45:20] Manager Emmings: has not received a similar delegation and doesn't really have a mechanism to respond.

[1:45:29] Manager Emmings: The pieces that I can update the board on where we've assisted with Islands Trust staff

[1:45:35] Manager Emmings: is that Islands Trust staff did write to the provincial staff at what used to be Ministry

[1:45:42] Manager Emmings: of Forest Lands and Natural Resource Operations and Ministry of Environment to get confirmation

[1:45:47] Manager Emmings: that our communications materials are going out in a way that respects the the way the coastal

[1:45:54] Manager Emmings: douglas fir is defined in in

[1:45:56] Manager Emmings: its rarity and the confirmation that we received back from the

[1:45:59] Manager Emmings: ministries was that yes um our communications materials are accurate but there is nuance in

[1:46:06] Manager Emmings: terms of um when you get into the scientific way of describing the ecosystems it's it's more correct

[1:46:12] Manager Emmings: define them as Coastal Douglas for Moist Maritime Ecosystems, and actually, in fact,

[1:46:17] Manager Emmings: Ecological Communities is the language used by NatureServe, which is the sort of international

[1:46:23] Manager Emmings: guidelines. But they also wanted to recognize that when communicating with the public,

[1:46:29] Manager Emmings: those terms are not as recognized as talking about Coastal Douglas for Ecosystems. So in more

[1:46:37] Manager Emmings: public facing communications, it's perfectly accurate to talk about coastal Douglas fir

[1:46:42] Manager Emmings: ecosystems and to call them rare. The note is that if you are talking about coastal Douglas

[1:46:48] Manager Emmings: fir ecosystems as a whole, they do indeed extend down to the southern states. But what happens

[1:46:56] Manager Emmings: where we are is that because of the rain shadow effect of Vancouver Island and the way that the

[1:47:02] Manager Emmings: the geography works in this area, we get climates that are quite unique. And those unique climates

[1:47:08] Manager Emmings: create conditions that create very rare ecological communities. And in fact, the ecosystems or

[1:47:14] Manager Emmings: ecological communities that we see here are rare ecological communities. So all that to say that

[1:47:21] Manager Emmings: the province didn't have any concerns with the way we communicated. Islands Trust staff and

[1:47:25] Manager Emmings: Islands Trust Conservancy staff did look at all of our communications materials. And at the

[1:47:31] Manager Emmings: moment until we receive different communication from the province for intending to move forward

[1:47:36] Manager Emmings: with them as they exist um so i don't know that there's anything further to explore in this or

[1:47:44] Manager Emmings: anything further to respond to i guess the only thing i could add is that i know that the coastal

[1:47:49] Manager Emmings: douglas for conservation partnership is um working with the province to try to put out some

[1:47:55] Manager Emmings: communications that are coming almost as the authoritarian authoritative piece of communication.

[1:48:03] Trustee Stamford: Okay. Is

[1:48:05] Trustee Stamford: there any other comments to this I mean I understand that trustee Fenton and trustee fast were in attendance, but that trustee Adams, not there.

[1:48:18] Trustee Stamford: I recognize that it's separate, it's just because it came up twice.

[1:48:25] Trustee Stamford: It's good to know that there may be some different materials coming down that we can provide

[1:48:33] Trustee Stamford: alternative information that provides a greater context.

[1:48:40] Trustee Stamford: I'm finding there's more and more information coming out that we are not able to respond

[1:48:45] Trustee Stamford: to necessarily.

[1:48:47] Trustee Stamford: it's not just about the conservancy, but that we were needing to be able to respond quickly

[1:48:55] Trustee Stamford: and accurately. So it was just something that came up. Trusty, fast, quickly, briefly, please.

[1:49:01] Trustee Fast: Yep, just being on the executive, if there's anything I can do to be a sort of go-between.

[1:49:08] Trustee Fast: between. For example, if you would like the executive to forward, thank you, Kate Emmings,

[1:49:18] Trustee Fast: for the briefing that you provided. I'm just not sure that the delegate would have seen that.

[1:49:24] Trustee Fast: And we, maybe the Conservancy Board would like to request that the executive forward that to

[1:49:35] Trustee Fast: the delegate i don't know an idea is

[1:49:40] Manager Emmings: this i don't don't think i did a briefing but claire

[1:49:44] Manager Emmings: may have put something forward that included the response from the province

[1:49:48] Trustee Fast: that's right that's what i'm thinking of sorry okay

[1:49:52] Manager Emmings: so

[1:49:53] Trustee Stamford: that would be a good suggestion any way that we can provide support the islands trust

[1:50:04] Trustee Stamford: trust in appropriate responses to this particular aspect that seems to be popping up you know I

[1:50:11] Trustee Stamford: think it is a reasonable role that we have the information and expertise or at least access to

[1:50:18] Trustee Stamford: so yeah so that was all I had to say about the um Council apart from the other uh areas that

[1:50:29] Trustee Stamford: we're going to talk to separately which is the finance community update and the government's

[1:50:33] Trustee Stamford: review

[1:50:34] Trustee Fast: then i would like to move um that islands trust conservancy request the executive committee

[1:50:40] Trustee Fast: to forward uh uh director freighter's item from the oh

[1:50:47] Trustee Stamford: let's let's slow down a bit

[1:50:59] Manager Emmings: trustee fast

[1:51:01] Manager Emmings: was i didn't catch the resolution yes

[1:51:05] Trustee Fast: executive committee um forward the trust council item

[1:51:18] Trustee Fast: item agenda item from Claire director freighter about Coastal Douglas fir to the delegates I'm

[1:51:36] Trustee Fast: sorry I don't have the name of the delegate Mr

[1:51:41] Trustee Stamford: Dunn David

[1:51:43] Trustee Fast: something

[1:51:46] Trustee Stamford: like

[1:51:52] Manager Emmings: that I'll I'll

[1:51:53] Manager Emmings: find that name and just

[1:51:54] Trustee Fast: yeah does that sound like what the board would like

[1:51:59] Trustee Stamford: regarding regarding

[1:52:04] Trustee Fast: regarding Coastal Douglas oil diversity

[1:52:06] Trustee Stamford: that

[1:52:24] Voice 8: look right I

[1:52:28] Trustee Fast: think it's fine because I'll be speaking

[1:52:31] Trustee Fast: to it and I'm sorry I just don't can't find my trust Council agenda to give you the item number

[1:52:38] Trustee Fast: or what it was actually called I

[1:52:42] Manager Emmings: can find that if the board wanted to come back to this um I can add

[1:52:47] Manager Emmings: those details in and uh perhaps there I think there were a couple of other items that you were

[1:52:53] Manager Emmings: hoping to update about trust council is that correct chair stamford i

[1:52:59] Trustee Fast: think she might have

[1:53:00] Trustee Fast: frozen i

[1:53:01] Manager Emmings: think she might have too she is looking very still contemplative yeah

[1:53:07] Trustee Fast: um so if you there

[1:53:09] Voice 8: she is

[1:53:09] Trustee Fast: she's back you froze for a minute there uh chair stamford i

[1:53:15] Trustee Stamford: i definitely have a gremlin today

[1:53:18] Trustee Stamford: weird things are happening um okay so that that was all i have to to say about the council unless

[1:53:26] Trustee Stamford: other people have something to say but we could leave this uh and then go on to any other options

[1:53:32] Trustee Stamford: that may be on the table for other items um and come back to it for a vote what do you think or

[1:53:38] Trustee Stamford: we can vote on it now

[1:53:40] Manager Emmings: yeah that's what i suggested is i can plug in the right correct information

[1:53:44] Manager Emmings: Okay,

[1:53:45] Trustee Stamford: great. So next on my list is the financial committee update. And I sit on the financial committee as representative from the Islands Trust Conservancy. There was lots of meetings. That's as far as I can go.

[1:54:05] Trustee Stamford: So in order to try and move the budget in the right direction,

[1:54:13] Trustee Stamford: and as was stated at Trust Council, it went from 9% down to 3%.

[1:54:18] Trustee Stamford: And then an alternate budget was presented at Trust Council,

[1:54:26] Trustee Stamford: and it was brought down to the final 2%.

[1:54:32] Trustee Stamford: Kate, there were some suggestions of reductions at ITC, they were reasonably minor, I didn't

[1:54:42] Trustee Stamford: actually write down exactly which ones were reduced,

[1:54:46] Manager Emmings: but

[1:54:47] Trustee Stamford: it seemed quite workable.

[1:54:48] Manager Emmings: Yeah, we saw reductions to our communications budget, I believe by about $1,000.

[1:54:54] Manager Emmings: dollars are um conservation planning um budget was reduced slightly and then i believe oh i think it

[1:55:08] Manager Emmings: might have been travel there was a third one it might have been travel related to training that

[1:55:12] Manager Emmings: went down um but i'm not entirely certain on that

[1:55:16] Trustee Stamford: i'm sorry we were kind of focusing on the the big

[1:55:20] Trustee Stamford: picture items so I did note them but I I think the most important part and was to

[1:55:31] Trustee Stamford: ensure that our overall goal for fundraising that we've been working on

[1:55:36] Trustee Stamford: our strategic fundraising direction was to have that point six FTE which was

[1:55:45] Trustee Stamford: there was quite a bit of pushback at different levels but fortunately it

[1:55:50] Trustee Stamford: it didn't come up at Trust Council.

[1:55:52] Trustee Stamford: And so that was passed even with the reductions.

[1:55:57] Trustee Stamford: I do appreciate the Council as a whole supporting it

[1:56:02] Trustee Stamford: as I do think it was very important for us to do that.

[1:56:12] Trustee Stamford: So is there any other questions

[1:56:14] Trustee Stamford: for financial planning committee?

[1:56:18] Trustee Stamford: Or are we just really tired of that?

[1:56:23] Manager Emmings: when the chair is ready i do have the delegation information that i can plug into that

[1:56:28] Manager Emmings: so do

[1:56:29] Trustee Stamford: you want to take care of that right now or do you want to move on to the governance review

[1:56:35] Trustee Stamford: let's move on to governance review um so that was in your package and uh trustee fenton fast

[1:56:44] Trustee Stamford: myself of course have saw i've seen it before i am really interested in hearing from trustee

[1:56:51] Trustee Stamford: adams and smith about what you thought of the review trustee adams do you have any thoughts on

[1:57:00] Trustee Stamford: it or um

[1:57:04] Voice 9: actually i i did

[1:57:06] Voice 9: have a question first uh just kind of what the disposition was so

[1:57:11] Voice 9: council received this and was there like a resolution about further steps or what kind of

[1:57:21] Voice 9: what happened after or is that do we have time today to describe what happened or i don't know

[1:57:30] Voice 9: what happened well

[1:57:33] Trustee Stamford: uh go ahead trust you fast as part of the executive well

[1:57:37] Trustee Fast: sure all that happened

[1:57:39] Trustee Fast: is the the um trust the consultants uh had a presentation which you may be interested in

[1:57:46] Trustee Fast: seeing too because the uh uh it's a little more condensed and the tone is a bit different

[1:57:52] Trustee Fast: and um so that uh those powerpoint slides were sent to us by email i think so

[1:57:58] Trustee Fast: um i'll i'll i'll forward them to you um or maybe you've got them the um

[1:58:05] Trustee Fast: uh and so once they finished presenting uh there were two consultants there in person

[1:58:11] Trustee Fast: and uh two more had zoomed in and uh once they had presented the report the rest of the time

[1:58:17] Trustee Fast: was taken up in questions from uh trustees and then um no disposition was made it's going to be

[1:58:25] Trustee Fast: on the june uh trust council agenda uh there was a draft terms of reference received from the

[1:58:33] Trustee Fast: the consultant late. And that I think was sort of a voluntary because of the questions she was

[1:58:42] Trustee Fast: hearing. So I expect that one of the things that will be discussed is the potential formation

[1:58:49] Trustee Fast: in June of a governance committee. I remember there was a straw poll held and a whole bunch

[1:58:55] Trustee Fast: of us put up our hands that we'd be interested in serving on that committee. So it'll be an

[1:59:00] Trustee Fast: interesting discussion in june thank you okay

[1:59:04] Voice 9: um well yeah i i don't know it's it's obviously a

[1:59:09] Voice 9: huge report and i i did read it um and i understand that kind of the honest just conservancy was out

[1:59:17] Voice 9: of the terms of reference for this report generally so it wasn't something that where

[1:59:23] Voice 9: where we were directly implicated or affected by this report um i guess i found um uh some aspects

[1:59:37] Voice 9: of it to me were inconsistent with kind of my understanding of local government and some local

[1:59:46] Voice 9: government principles so that to some degree uh made some kind of credibility gaps for me

[1:59:55] Voice 9: maybe I would maybe I'm not sure how else to say that but you know there are some questions

[2:00:00] Voice 9: arose where statements were made and I was thinking well I don't think that's what the

[2:00:04] Voice 9: legislation meant or that's like you know whatever and so that kind of raised some questions in my

[2:00:09] Voice 9: head about some of the rest

[2:00:11] Voice 9: of it but nevertheless I also thought there were some interesting

[2:00:15] Voice 9: reflections and comments that you know may be worthy of further evaluation and discussion

[2:00:23] Voice 9: discussion. And so, you know, just as an example, some of the comments about accountability and

[2:00:35] Voice 9: having benchmarks and, you know, that sort of thing to measure progress with would be one

[2:00:42] Voice 9: example. I thought there were some interesting comments around that. I thought it was interesting

[2:00:48] Voice 9: that they there seemed to be quite good recognition by the consultants about the uniqueness of local

[2:00:56] Voice 9: planning services at the islands trust and how different that was from other local governments

[2:01:01] Voice 9: because that's not often recognized and i think that they made some kind of valid comments there

[2:01:07] Voice 9: again that has nothing to do with the islands trust conservancy really um i you know and i

[2:01:14] Voice 9: thought some of the other comments about um how the degree to which council gets itself spread out

[2:01:22] Voice 9: over many many many many many tasks uh and doesn't focus on a few uh doable ones and also puts a fair

[2:01:32] Voice 9: amount of energy into advocacy which is not really something that has measurable outcomes um you know

[2:01:40] Voice 9: So some of those things were, I thought, were worthy of further consideration and valid comments.

[2:01:47] Voice 9: So, again, none of these are all that relevant to kind of the role of stress conservancy.

[2:01:56] Voice 9: So, but I did think there were, you know, there were some interesting observations.

[2:01:59] Voice 9: So I wouldn't want to just, you know,

[2:02:02] Voice 9: see the whole thing thrown out.

[2:02:04] Voice 9: But I also found there were some areas that, again, there were some inconsistencies as well.

[2:02:12] Voice 9: So it'll be interesting to see what council does with it.

[2:02:17] Trustee Stamford: Thanks, Linda.

[2:02:18] Trustee Stamford: You actually did seem to fall on the lines of several other or several trustees that have been here for a few terms had some similar concerns.

[2:02:29] Trustee Stamford: and there was a recommendation specifically regarding the conservancy but uh trustee smith

[2:02:38] Trustee Stamford: do you have anything to add yeah

[2:02:41] Trustee Smith: i do i think it's i think in in many ways so i think some of

[2:02:47] Trustee Smith: this is very relevant to us even though it might not have identified it as relevant to us at itc

[2:02:54] Trustee Smith: I think it's very hard if you're a trustee and, you know, it's so much work and you put so much of your heart into being a trustee to receive a report that is in many ways very critical of the way the trust is governed.

[2:03:11] Trustee Smith: so we're all human beings and that is i know that our own trustees on galliano because we

[2:03:18] Trustee Smith: discussed it at the rltc meeting were uh really angry about it and very negative but as someone

[2:03:26] Trustee Smith: who isn't a elected trustee but experiences the trust this report represents what i experience

[2:03:34] Trustee Smith: so that's very hard i think for trustees to receive because i hope everyone realizes how

[2:03:41] Trustee Smith: you know we all realize how hard a job it is but my experience like some things

[2:03:47] Trustee Smith: in there one thing that I think is particularly relevant to ITC and also to

[2:03:56] Trustee Smith: why on all the islands there's often conflict around development and that's

[2:04:01] Trustee Smith: this point under local planning services I did see that the PowerPoint as well by

[2:04:07] Trustee Smith: by the way. They recommend undertaking a comprehensive analysis of the trust area's

[2:04:14] Trustee Smith: capacity to sustain current population and activity, and its ability to accommodate more

[2:04:20] Trustee Smith: growth and development, especially in the light of climate change, limited water supply,

[2:04:28] Trustee Smith: threats to ecosystems, and cost of public services. And that, to me, is kind of a little

[2:04:37] Trustee Smith: little bit what we're about is this little part of trying to conserve what we have but in all of

[2:04:45] Trustee Smith: our planning we don't really have a good grasp of what we have or what the impacts are on that so

[2:04:51] Trustee Smith: every time for example and it it links all like I always look in a more uh that's just the way I am

[2:04:59] Trustee Smith: I'm a synthesizer so I'm looking at this I also looked at the policy review and did um was the

[2:05:05] Trustee Smith: writer for the galliano conservancy on that um so when i don't think that these things are linked

[2:05:12] Trustee Smith: like we have these pressures for development but we don't really know how much water do we have

[2:05:18] Trustee Smith: and at the same time in this governance report they do recognize that our planners

[2:05:23] Trustee Smith: are generalists yet and most of the staff are planners and we need planners however

[2:05:31] Trustee Smith: However, the issues that we're dealing with in terms of planning decisions are actually ecosystem capacity issues.

[2:05:44] Trustee Smith: So the planners are asked to provide advice on things that they don't, no criticism of them.

[2:05:52] Trustee Smith: They don't, they're technical and they don't even have the baseline data to deal with.

[2:05:57] Trustee Smith: And when they do, there's a conflict because it's hard for them to address those technical issues.

[2:06:06] Trustee Smith: So my experience is that the trust decision-making process is not transparent, that we have a lot of planners.

[2:06:14] Trustee Smith: The report says our planner to population ratio is incredibly high compared to other local governments, although they recognize the uniqueness, as Linda said, of the trust.

[2:06:28] Trustee Smith: so I think that there's recommendations in here and I would start with that that the trust needs

[2:06:36] Trustee Smith: to understand what's the capacity the ecological capacity of where we live and then how to do

[2:06:44] Trustee Smith: development in creative ways within that capacity within those limits and so everything like how do

[2:06:51] Trustee Smith: do we deal with affordable housing is it right you know in the context of scarcity of water to

[2:06:58] Trustee Smith: have high density housing maybe there's another way to do it you know recognizing the problem

[2:07:03] Trustee Smith: and i feel that um this it was a relief to me as the member of the public dealing with the trust

[2:07:10] Trustee Smith: to see this report even though i felt it was harsh in many ways and it was very poorly received

[2:07:17] Trustee Smith: by at least our own trustees i i really ask the trustees to take a step back it's not a personal

[2:07:25] Trustee Smith: criticism it's a a look at what you do how it's done how it's received because i actually fear

[2:07:32] Trustee Smith: that it's the end of the trust and i fear that i think it relates to governance i fear that because

[2:07:40] Trustee Smith: at this point it doesn't serve anybody the people like me who've always been great trust supporters

[2:07:47] Trustee Smith: are alienated and then the people who want more development are also alienated so there's there's

[2:07:53] Trustee Smith: something wrong that we're not getting support for what the unique thing that the trust was created

[2:08:00] Trustee Smith: to do and so i felt that this was an excellent report i hope that people can go beyond you know

[2:08:08] Trustee Smith: the minutiae of this date is wrong or that date's wrong and really look at the bigger picture

[2:08:13] Trustee Smith: I think the concept of having a secretariat independent, you know, like in between the elected people and the civil servants is very important because I think from the outside, that's a perception that it's very hard for the trustees to act in an independent way because their advice all comes from staff, that we don't have that usual separation in a governance model.

[2:08:42] Trustee Smith: So anyways, I did look at it. I looked at the deck. I looked at the report. I personally felt relieved by it. I felt it said what's happening. And I really hope that the trustees can go beyond the personal because I don't think it is personal.

[2:08:57] Trustee Smith: I think it's recognizing the difficulty and one thing it doesn't do which um I don't know why no

[2:09:05] Trustee Smith: one refers to this but there was a report done in the 1970s called the girls study the gulf islands

[2:09:10] Trustee Smith: land and resource gulf islands recreation land and resource study and it identified over years

[2:09:18] Trustee Smith: like now the kind of development pressure we would be under and that you know the way that we might

[2:09:26] Trustee Smith: address it. So that's like a baseline study. This one didn't, I wish they had referred back to it,

[2:09:33] Trustee Smith: but I would say that it's a good study that it does speak to what the public feel about lack of

[2:09:43] Trustee Smith: transparency and lack of expertise. It says that, you know, development should be paid for by

[2:09:50] Trustee Smith: developers our planners must be exhausted because they have so much work to do and so many

[2:09:59] Trustee Smith: proposals to deal with and of course they as the report says they spent we spend most of our budget

[2:10:05] Trustee Smith: on that does that make sense so I found it really good I think there's a lot in here and I really

[2:10:11] Trustee Smith: hope that the trustees and the trust council could look at it step back and say you know

[2:10:18] Trustee Smith: let's receive this and see what's in it that we could do something with and I'd start with that

[2:10:23] Trustee Smith: understanding what our ecological capacity is anyway so I did look at it thanks for asking

[2:10:31] Trustee Stamford: well it's all good points um and I also would suggest uh we said that you do

[2:10:38] Trustee Stamford: make a submission along those lines it does help inform different points of view because it's much

[2:10:49] Trustee Stamford: harder uh from a trust council point of view it's much harder when you just go oh you're crap

[2:10:56] Trustee Stamford: get rid of the trust and those are seem to be the majority of what we get but if we've got

[2:11:01] Trustee Stamford: a thoughtful response it really does help but

[2:11:05] Trustee Smith: that's good to know because we are a group of

[2:11:08] Trustee Smith: people here are trying to put together a thoughtful evidence-based response i don't think

[2:11:14] Trustee Smith: the trustees and the trust are crap at all but I recognize

[2:11:19] Trustee Smith: yeah yeah the difficulty and yeah

[2:11:22] Trustee Smith: I won't personally do that because I'm working full-time still and I'm totally maxed out

[2:11:28] Trustee Smith: and my experience not with the ITC it's worth it for me I read everything I get because it's

[2:11:35] Trustee Smith: interesting and we make decisions based on evidence my experience with the trust is that

[2:11:41] Trustee Smith: that when I send things in, nobody looks at it

[2:11:44] Trustee Smith: and they're not really interested.

[2:11:46] Trustee Smith: So it's like, where are you gonna put your effort, right?

[2:11:48] Trustee Smith: Right.

[2:11:49] Trustee Smith: Anyways, but thanks for that.

[2:11:51] Trustee Stamford: Trustee Fass.

[2:11:52] Trustee Smith: I'll pass it on to other people though.

[2:11:54] Trustee Stamford: Something to add briefly?

[2:11:57] Trustee Fast: Sure, Chair Stamford, I didn't,

[2:12:02] Trustee Fast: I also come from a, well, I come from Bowen,

[2:12:05] Trustee Fast: which doesn't have Islands Trust planners.

[2:12:08] Trustee Fast: So I just thought I'd offer a little bit of perspective

[2:12:11] Trustee Fast: From my end, we as Bowen Islanders and as Bowen Island Municipal Council participate in the trust-wide programs, the Trust-Wide Area Services, Trust Council, and of course the Conservancy and some of the other programs.

[2:12:33] Trustee Fast: programs like for example the um uh what the groundwater science uh program that's underway

[2:12:40] Trustee Fast: right now where they're going to be looking at um groundwater capture potential some of those

[2:12:47] Trustee Fast: kinds of things um i won't go into that in detail but i i will say i welcome the review i always

[2:12:53] Trustee Fast: welcome a review um i think some people are feeling a bit of trustees well i won't go into

[2:12:58] Trustee Fast: how they're feeling overwhelmed um but uh um there's good things in that uh um review that

[2:13:08] Trustee Fast: was the from the consultants and i'm uh interested to see what happens next i think there's um

[2:13:14] Trustee Fast: uh always a chance to change things when you've got a report like this in front of you

[2:13:18] Trustee Fast: and if there are things that uh that can be changed or to to be explored to broaden the

[2:13:24] Trustee Fast: perspectives um for example they refer to the islands trust as an agency and only once did

[2:13:31] Trustee Fast: they refer to democracy and that was kind of in a negative way in terms of the democratic

[2:13:37] Trustee Fast: processes interfere with kind of the and so that was interesting i just wanted to bring up one

[2:13:45] Trustee Fast: point where the islands trust conservancy was mentioned as a recommendation and that was

[2:13:50] Trustee Fast: uh on my little spreadsheet um i've written it down as uh what the island's trust should do is

[2:13:57] Trustee Fast: exploit the popularity and potential of for synergy between islands trust conservancy uh and

[2:14:03] Trustee Fast: other parts other parts of the trust um because i think most of the visibility on the island seems

[2:14:10] Trustee Fast: to be at the local trust committee level and those land use decisions locally but there's a

[2:14:20] Trustee Fast: see more uh um intermeshing of the expertise and the uh and the and the work of uh islands

[2:14:29] Trustee Fast: trust conservancy um staff could um uh inform i think uh the work of planners and the uh decision

[2:14:40] Trustee Fast: makers on the islands and uh and this idea of um island's trust conservancy being uh more popular

[2:14:50] Trustee Fast: Well, anyway, I'll just leave that for, for what I took out of it.

[2:14:55] Trustee Fast: But I'm looking forward to June.

[2:14:57] Trustee Fast: Thank you.

[2:14:58] Trustee Stamford: Thanks.

[2:14:59] Trustee Stamford: Okay, we didn't really have a recommendation to move forward on this, you know, there is

[2:15:04] Trustee Stamford: recommendation 14 within the report.

[2:15:07] Trustee Stamford: But at this point, Trust Council hasn't decided on an action.

[2:15:14] Voice 3: the

[2:15:14] Trustee Stamford: only thing i suggested is that a governance committee is struck whether it's ad hoc or

[2:15:22] Trustee Stamford: permanent that the a member of the islands trust conservancy also be part of that just to add to

[2:15:30] Trustee Stamford: that more cohesiveness and opportunity to bring the two together is there anything else do you

[2:15:37] Trustee Stamford: need anything out of this um

[2:15:40] Manager Emmings: no the i guess related to what trustee fast was mentioning

[2:15:44] Manager Emmings: about the recommendations regarding overlap i'm keen to see what does come out of trust council

[2:15:49] Manager Emmings: regarding that and i do think it's important for itc to have a voice at that table if that begins

[2:15:55] Manager Emmings: to be part of contemplation i think that there may be some really good opportunities for us to

[2:16:00] Manager Emmings: integrate more with other departments within islands trust um i would want to keep an eye

[2:16:06] Manager Emmings: on the resource allocation of existing staff and that will always be my comment as the manager with

[2:16:11] Manager Emmings: itc um is that one of the reasons that we don't provide that support at the moment is we don't

[2:16:18] Manager Emmings: have internal capacity to do so so um just keeping an eye on that as we move forward yeah

[2:16:25] Trustee Stamford: okay so i

[2:16:26] Trustee Stamford: think we're all on the same page i really value the comments especially from our trustees here

[2:16:32] Trustee Stamford: here that are not part of the trust council at this time

[2:16:37] Trustee Stamford: because they're unique voices and they are important

[2:16:41] Trustee Stamford: and we will be moving forward in one way or the other

[2:16:46] Trustee Stamford: with this.

[2:16:47] Trustee Stamford: I think there was an intent to move forward,

[2:16:50] Trustee Stamford: but the budget deliberations kind of took over

[2:16:57] Trustee Stamford: any remaining breath we had,

[2:16:59] Trustee Stamford: but i'm really glad we got it all finished so uh we will not let this drop and so thank you very

[2:17:07] Trustee Stamford: much i

[2:17:09] Trustee Fast: see claire has joined us yeah i see

[2:17:11] Trustee Stamford: i see claire um so um if there's nothing more to add to

[2:17:18] Trustee Stamford: that i'd like to move on to 5.4.1 2 12.

[2:17:22] Trustee Fenton: good comment uh yeah

[2:17:24] Trustee Stamford: go ahead sorry no

[2:17:26] Trustee Fenton: just uh in

[2:17:27] Trustee Fenton: in favor of the report with respect to it being a it's an opportunity and we it was not the general

[2:17:34] Trustee Fenton: was obviously more than 13 that voted to have it done it's but now that it's done and happening

[2:17:41] Trustee Fenton: uh yeah it's a great opportunity to be reflective and i think there are some key pearls in there

[2:17:47] Trustee Fenton: that we can work with it's just a matter of getting people to actually embrace that notion

[2:17:53] Trustee Fenton: and go forward with it.

[2:17:55] Voice 8: Look

[2:17:56] Trustee Fenton: forward to future conversation.

[2:17:58] Trustee Stamford: Sorry, Doug.

[2:17:59] Trustee Stamford: No worries.

[2:18:02] Trustee Stamford: So our next item is

[2:18:05] Trustee Stamford: Trustee Smith

[2:18:06] Trustee Stamford: sent out last week

[2:18:08] Trustee Stamford: a response

[2:18:10] Trustee Stamford: from the joint

[2:18:13] Trustee Stamford: local island

[2:18:14] Trustee Stamford: conservancies to the

[2:18:16] Trustee Stamford: policy statement

[2:18:17] Trustee Stamford: and I just

[2:18:20] Trustee Stamford: wanted at this point to receive

[2:18:22] Trustee Stamford: see that so that it is part of our our structure and that I'm not sure if Kate would like to respond

[2:18:33] Trustee Stamford: to what we can do with that document going forward yeah again

[2:18:40] Trustee Stamford: this is a

[2:18:41] Manager Emmings: document that was provided to

[2:18:43] Manager Emmings: the trust Council as part of their policy statement review process I have gone through

[2:18:50] Manager Emmings: through it. I think it's a well-constructed piece of feedback for that process. I think the way for

[2:18:58] Manager Emmings: ITC to contemplate it is if and when ITC receives a further referral of the trust policy statement.

[2:19:07] Manager Emmings: I would suggest that when we receive that, we also contemplate it in conjunction with this letter to

[2:19:13] Manager Emmings: see if we we have any feedback that um relates um but again it it really is a piece of feedback for

[2:19:21] Manager Emmings: trust council to contemplate going forward any

[2:19:27] Trustee Stamford: other comments uh it was a fabulous document

[2:19:32] Trustee Stamford: the detail was incredibly helpful um any other comments about that other than that we will

[2:19:41] Trustee Stamford: receive it um seeing none i'd like to move up to 5.4.6 and that was the um presentation that trustee

[2:19:54] Trustee Stamford: smith and myself did i feel so long ago so much has gone on um was it this year

[2:20:06] Trustee Stamford: um which i was very pleased to be able to participate in i wish i'd been able to

[2:20:12] Trustee Stamford: actually be in the conference a little bit longer there was a few presentations i did get to see

[2:20:20] Trustee Stamford: which were wonderful and quite scientifically based and some of the challenges that the parks

[2:20:26] Trustee Stamford: are facing across canada um and and i felt that we did provide a valuable presentation that was much

[2:20:35] Trustee Stamford: wider in scope than most of the other presentations um but what did you think risa

[2:20:42] Trustee Smith: uh first of all i thought it was uh great to work with you like it was great for um kate louise and

[2:20:50] Trustee Smith: i to put it together like just you know decide what you would say and what you wouldn't in a

[2:20:54] Trustee Smith: short time so and i think it was well received i also didn't get to go to the whole thing i wish

[2:20:59] Trustee Smith: i had been able to but there was one other talk that i i did have some correspondence and you

[2:21:06] Trustee Smith: You guys, we might be interested in hearing from her.

[2:21:11] Trustee Smith: She's a PhD student, Madison Stevens, and she's at UBC,

[2:21:14] Trustee Smith: which was great because she's close by.

[2:21:16] Trustee Smith: And she did a study, not on us, on the Nature Conservancy of Canada

[2:21:22] Trustee Smith: and how they make decisions.

[2:21:25] Trustee Smith: And it was fascinating because to me it relates to the Islands Trust,

[2:21:30] Trustee Smith: the Governance Review, the Islands Trust Conservancy,

[2:21:33] Trustee Smith: to all of us about how organizations make decisions and do we make evidence-based decisions

[2:21:40] Trustee Smith: and her research showed her that what happens is there for example she was interviewing the

[2:21:48] Trustee Smith: planners of the nature conservancy of canada and how what they do is of course they build on the

[2:21:54] Trustee Smith: work of previous planners and if the previous planners don't document where their information

[2:22:01] Trustee Smith: comes from that's not properly referenced then errors get repeated year after year and this is

[2:22:08] Trustee Smith: in an angle and I think that was really like her research I didn't know I was fascinated by it

[2:22:15] Trustee Smith: and I think it would be good for her to talk to us because it it tells you a little bit about when

[2:22:22] Trustee Smith: you make decisions and we have like I think Kate and her team really do help us because our decisions

[2:22:29] Trustee Smith: and what they're based on at itc are very well documented and that's excellent most organizations

[2:22:35] Trustee Smith: don't work like that including the trust and it was but including big angles as well and so it was

[2:22:44] Trustee Smith: a sort of um and it was a research study so i think it would be interesting to have her talk

[2:22:49] Trustee Smith: to us about or even maybe wider to um to the trust on this this problem with making evidence-based

[2:22:58] Trustee Smith: decisions and how you do it and how you ensure more credibility so her her talk to me was like

[2:23:05] Trustee Smith: really quite fascinating and I have followed up with her because it relates to my own work too so

[2:23:10] Trustee Smith: um and I yeah I think it was great I don't think people had a clue what the Islands Trust was what

[2:23:15] Trustee Smith: we're doing out here um that we have this crazy kind of governance it's so different from theirs

[2:23:20] Trustee Smith: and a conservancy related to it so that was great it was good to spread the word about us and

[2:23:25] Trustee Smith: And now we have a presentation.

[2:23:28] Trustee Smith: We could make the same one everywhere.

[2:23:30] Trustee Stamford: So

[2:23:31] Trustee Smith: thanks for that.

[2:23:32] Trustee Stamford: Yeah, I really thank you, Risa,

[2:23:35] Trustee Stamford: because it was very valuable to look at it

[2:23:39] Trustee Stamford: from a very external way

[2:23:40] Trustee Stamford: in terms of these people do not know anything about

[2:23:44] Trustee Stamford: not just the Conservancy, but the Islands Trust.

[2:23:47] Trustee Stamford: So it really forced a very, very precise explanation.

[2:23:52] Trustee Stamford: explanation. Thank you to communication staff for the ILO's trust video, because it gave the

[2:23:59] Trustee Stamford: nuance that really provides the heart behind the ILO's trust, and then to provide the conservancy

[2:24:06] Trustee Stamford: aspect to it, was again, keeping it as tight as possible, and yet realizing how much more we could

[2:24:12] Trustee Stamford: put in there. We could have talked for hours. Trusty, it's true.

[2:24:19] Trustee Fast: Yeah, I'd love to see the

[2:24:21] Trustee Fast: presentation if you have slides or the videos oh if you could send them around i

[2:24:27] Trustee Stamford: can do that

[2:24:28] Trustee Fast: thank you great

[2:24:29] Trustee Stamford: i can do that um okay let's let's move on we've got 5.4.7 on page 184 is

[2:24:37] Trustee Stamford: capilano university research and restoration um projects for gambier and this is just for

[2:24:46] Trustee Stamford: for information. If anyone has any questions about it, seeing none, I'm very excited to

[2:25:00] Trustee Stamford: see this. I think the only comments that I'm hearing about it is because it's focused on

[2:25:08] Trustee Stamford: our reserves, which are in one part of the island, Gambier has quite a different ecosystem

[2:25:15] Trustee Stamford: system on the western side, and that some of the species at risk may not be present

[2:25:25] Trustee Stamford: in the reserves, and they are present on other parts of the island.

[2:25:29] Trustee Stamford: But that's just the way it goes, and we continue to look for support for other research projects

[2:25:38] Trustee Stamford: that could expand that search.

[2:25:40] Trustee Stamford: So thanks.

[2:25:43] Trustee Stamford: Wendy, do you have something to add?

[2:25:45] Voice 12: Yeah, I'd love to respond to that because I really think that this initial project that the university is doing in partnership with all of us is going to lead to exactly that.

[2:25:59] Voice 12: Yeah, I really do. I think there's a lot of excitement to branch out, you know, not just on conservancy, Island's Trust conservancy properties, but elsewhere as well.

[2:26:09] Voice 12: Yeah,

[2:26:10] Trustee Stamford: no, it'd be really good and we have the Crown land area that you know there's so much opportunity there and the lakes are quite remote quite isolated from not just the rest of the communities there but also from each other and they provide quite different ecosystems.

[2:26:31] Trustee Stamford: Anyway, it's all good I'm sure we'll talk about it more on Thursday.

[2:26:34] Trustee Stamford: it um trustee fast really quick yeah

[2:26:37] Trustee Fast: i'm this is just a question because it's an initial

[2:26:41] Trustee Fast: uh um project using students i'm wondering if when they're doing this work will they be keeping

[2:26:49] Trustee Fast: an eye out for what species are not there um not only invasive species but also you know thinking

[2:26:57] Trustee Fast: about the island effect part of what's different about bowen island for example is that we have no

[2:27:03] Trustee Fast: foxes or coyotes or you know only only two raccoons which seem to be the same

[2:27:10] Trustee Fast: sex and rattle around together different parts of the island but don't reproduce

[2:27:16] Trustee Fast: i just mean uh it means that our ecosystem on this island when you come as a visitor visiting

[2:27:24] Trustee Fast: the island, it's different. And a unique ecosystem is partly due to what isn't there. And so I was

[2:27:34] Trustee Fast: going to suggest not just invasives, but also if there are species that obviously they don't find,

[2:27:46] Trustee Fast: but they don't find evidence of and the locals confirm or whatever, that that be documented too,

[2:27:52] Trustee Fast: because that um that'll help to uh clarify what is special about that place thank you

[2:28:00] Trustee Fast: thank you so

[2:28:04] Trustee Stamford: if there's no other questions about the the restoration project we'll move on to the

[2:28:09] Trustee Stamford: ic itc rack card who's going to be um spearheadedness there's

[2:28:15] Manager Emmings: no real presentation

[2:28:16] Manager Emmings: here it's just we like to give these pieces when as they get updated so the board can see them

[2:28:22] Manager Emmings: And

[2:28:23] Trustee Stamford: what's the availability of trustees being able to have them now that we're moving back

[2:28:28] Trustee Stamford: into hopefully summer markets and things like that? I know all my media printed work is pretty

[2:28:40] Trustee Stamford: much out of date from the Highlands Trust.

[2:28:43] Manager Emmings: Yes, if you have public work that you're doing where

[2:28:48] Manager Emmings: you're hoping to represent itc we'd be happy to provide these we also have other materials

[2:28:53] Manager Emmings: available um typically these get provided uh you know before we had the covet 19 pandemic

[2:29:00] Manager Emmings: these would go with the island planners as they went out to local trust committee meetings and

[2:29:04] Manager Emmings: they would also be available at trust council so you know i anticipate that if we move back into

[2:29:11] Manager Emmings: those types of spheres they will go back into those meetings but predominantly what we use

[2:29:16] Manager Emmings: them for is when we do mail outs um to try and encourage when we do landowner contact to

[2:29:22] Manager Emmings: encourage conservation in the islands thank

[2:29:27] Trustee Stamford: you but if you'd like a

[2:29:29] Voice 5: stack happy to provide them

[2:29:30] Voice 5: okay

[2:29:31] Trustee Stamford: great um so i'll go with trustee fenton because we haven't we haven't heard a lot from

[2:29:35] Trustee Stamford: them um go ahead trustee fenton yeah

[2:29:39] Trustee Fenton: i was just wondering if thinking things like the welcome

[2:29:41] Trustee Fenton: It'd be a perfect owners and stuff like that.

[2:29:46] Trustee Fenton: So do we have to

[2:29:47] Trustee Fenton: order or did they just show up. Anyways,

[2:29:51] Manager Emmings: I should actually mentioned these are going into the welcome packages that the Trust Programs Committee is working on.

[2:30:00] Manager Emmings: And yes, if you have a desire for a stack of 10 or 20, just send an email to either myself or to Coraline and she can help facilitate that.

[2:30:10] Manager Emmings: Perfect.

[2:30:11] Voice 8: Thank you.

[2:30:12] Voice 8: Thank you.

[2:30:14] Voice 8: Trustee Fast.

[2:30:16] Trustee Fast: Yeah, thank you.

[2:30:17] Trustee Fast: I would like to include this in LTC agendas, local trust committee agendas, just as a link.

[2:30:28] Trustee Fast: Is there a place that they live on the website that you could send us a link to?

[2:30:35] Trustee Fast: And I

[2:30:37] Manager Emmings: don't know that we actually currently have this on the website because it's not really geared as a web communications.

[2:30:42] Manager Emmings: I'll have a look.

[2:30:43] Manager Emmings: And if we do, we can certainly do that.

[2:30:45] Trustee Fast: OK, because it's a nice little introductory bit.

[2:30:50] Trustee Fast: And I would like to include the link and emails that I send as well, just for a quick glance.

[2:30:59] Trustee Fast: Secondly, I have local trust committee meetings coming up I usually take a few things and, and put them on the table, like the buttons that say you need to be more careful with an island and that kind of thing.

[2:31:15] Trustee Fast: right now uh the current model that we're working under has uh vice chairs like me uh bringing a lot

[2:31:22] Trustee Fast: of camera equipment and recording equipment with us so i don't have a lot of room and it also has

[2:31:27] Trustee Fast: most staff coming in um by zoom or phone uh and for some islands it's the regional planning

[2:31:36] Trustee Fast: manager who actually comes to the meetings um maybe that's just my northern islands but it may

[2:31:41] Trustee Fast: not be planners specifically there's a variety of staff who may actually come to um an in-person

[2:31:50] Trustee Fast: meeting nowadays so just wanted to flag that with you thanks

[2:31:56] Trustee Stamford: okay so um do we have any public present

[2:32:03] Trustee Stamford: can we

[2:32:06] Trustee Fast: can we go back to that motion that oh we were going to finish

[2:32:10] Trustee Fast: up about executive

[2:32:11] Trustee Fast: executive committee forward in Claire's item yeah

[2:32:14] Trustee Stamford: that that's always the issue about continuing on

[2:32:17] Trustee Stamford: a good point um yeah as a way

[2:32:26] Trustee Stamford: of responding to um delegations that we're at Trust Council that

[2:32:31] Trustee Stamford: maybe have would be informative not only to to the public but to other trustees ah um so we have this

[2:32:45] Trustee Stamford: motion here with somebody like

[2:32:49] Trustee Fast: this correspondence okay yeah

[2:32:51] Manager Emmings: i did just double check with claire i

[2:32:53] Manager Emmings: couldn't recall seeing an

[2:32:54] Manager Emmings: actual briefing i think it was just yeah email exchange i

[2:32:58] Trustee Fast: had it i had it

[2:32:59] Trustee Fast: written down in the wrong place obviously uh oh yes there it is 17.2 okay um yeah so i moved that

[2:33:07] Trustee Fast: the island's trust conservancy board request that executive committee forward the correspondence

[2:33:12] Trustee Fast: received at Trust Council 17.2 about coastal Douglas fir to the delegate

[2:33:19] Trustee Fast: David Dennison's presentation David Dennison regarding his presentation to

[2:33:28] Trustee Fast: Trust Council dated March 8th entitled islands trust biodiversity okay

[2:33:36] Voice 8: any

[2:33:43] Voice 8: other questions seeing Oh trustee Smith

[2:33:48] Trustee Smith: yeah just one quick thing is it possible

[2:33:51] Trustee Smith: Is it possible for us to get that presentation.

[2:33:54] Manager Emmings: Um, I can certainly provide a link to the Trust Council package and the page reference, and that's probably the easiest way to go with that.

[2:34:02] Trustee Fast: Okay. Also it was presented.

[2:34:06] Trustee Fast: It'll be on the video.

[2:34:10] Trustee Stamford: So no other comments.

[2:34:12] Trustee Stamford: We could all vote on that.

[2:34:14] Trustee Stamford: All hands.

[2:34:17] Voice 8: All right.

[2:34:17] Voice 8: Thank

[2:34:19] Trustee Stamford: you. That passes. I just realized I did forget another topic I had put on there,

[2:34:24] Trustee Stamford: and it was more to do with the Finance Committee. And that was about a letter that had gone out

[2:34:31] Trustee Stamford: from Mr. Gurr on Gabriela, outlining a variety of ways to provide cost savings through the

[2:34:42] Trustee Stamford: honest trust conservancy um although it's sort of being dealt with um and i can deal with this

[2:34:49] Trustee Stamford: offline we don't need to deal with it as a conservancy um i did get a couple of questions

[2:34:54] Trustee Stamford: from other trustees saying why didn't you talk about it and the reason i didn't talk about it

[2:35:01] Trustee Stamford: was i didn't really want to talk about anything to do with our fund development strategy or or

[2:35:09] Trustee Stamford: or bring forward that position

[2:35:13] Trustee Stamford: before the budget had been passed.

[2:35:15] Trustee Stamford: So I'm comfortable speaking,

[2:35:17] Trustee Stamford: especially to the Gabriela trustees,

[2:35:20] Trustee Stamford: but they did ask me about a conservancy response

[2:35:24] Trustee Stamford: to that particular letter

[2:35:26] Trustee Stamford: that was in the trust council package.

[2:35:29] Trustee Stamford: And I did

[2:35:30] Trustee Stamford: include it in my email last night.

[2:35:34] Trustee Stamford: So I think for now we can just hold off on that

[2:35:38] Trustee Stamford: and I will try and work with the trustees themselves if that's okay with the board.

[2:35:46] Trustee Stamford: I'm just trying to limit the amount of work that goes out. Trustee Smith?

[2:35:52] Trustee Smith: Yeah, I just have one

[2:35:53] Trustee Smith: quick question. I don't understand this. I thought we did give small grants to local, like he's

[2:35:59] Trustee Smith: suggesting we have a fund for, you know, what does he call it? Anyway, small grants to, you know,

[2:36:07] Trustee Smith: the different island conservancies but we don't we do that already?

[2:36:13] Trustee Stamford: Manager Emmings would you like

[2:36:14] Trustee Stamford: to respond to that?

[2:36:15] Manager Emmings: Yeah thank you Trustee Smith yes when we received this piece of correspondence

[2:36:19] Manager Emmings: or when Islands Trust received this piece of correspondence they did flag it for us and I did

[2:36:24] Manager Emmings: give Ken Gurr a call just to kind of check in with him about some of the votes he raised

[2:36:29] Manager Emmings: and I did

[2:36:30] Manager Emmings: clarify for him that we do offer grants through our opportunity fund program. He also was kind of

[2:36:37] Manager Emmings: curious about grants that had more of a broad um broad application so our opportunity fund grant

[2:36:44] Manager Emmings: program is largely for projects that are to acquire land or do conservation covenants and

[2:36:51] Manager Emmings: for the associated costs and i think he was thinking along the lines of you know community

[2:36:56] Manager Emmings: education programs and things like that and was hoping for for some grants for that type of work

[2:37:03] Manager Emmings: we do currently have an ongoing project with the gabriella landon trails trust that is a landowner

[2:37:09] Manager Emmings: contact program where we're contracting the gabriella landon trails trust to work

[2:37:13] Manager Emmings: on pieces of that program um i sort of i tried to sort of express to him that i'm hopeful that

[2:37:21] Manager Emmings: those types of partnerships and and our way of working with conservancies um satisfies a lot

[2:37:30] Manager Emmings: of the the gaps that we hope um exists for the the gaps that we think exist where our granting

[2:37:36] Manager Emmings: programs don't fill those gaps so um i don't think that a granting program is a bad idea now that

[2:37:43] Manager Emmings: trust council has this expanded ability it might be something to consider but um but certainly we

[2:37:50] Manager Emmings: do work with conservancies to the best of our ability in a variety of ways so

[2:37:58] Trustee Stamford: if it is okay with

[2:37:59] Trustee Stamford: at the board, I would like to, I'll respond to the trustees on

[2:38:05] Trustee Stamford: Gabriela. And I can always copy you on my response just to make

[2:38:12] Trustee Stamford: sure that that doesn't sit out there unacknowledged because it

[2:38:16] Trustee Stamford: was a well thought out response to the financial plan. So our

[2:38:27] Trustee Stamford: next item was public comments and delegations. We have no

[2:38:30] Trustee Stamford: delegations i don't i can't tell if i've got anyone in the public attending we

[2:38:37] Voice 5: do not have

[2:38:38] Voice 5: any attendees

[2:38:38] Trustee Stamford: okay great so that answers that um we have no new business and our next meeting is

[2:38:48] Trustee Stamford: may 24th and i would like to move into the closed meeting before we adjourn so would somebody like

[2:38:59] Trustee Stamford: like to read out the motion trustee vast

[2:39:06] Trustee Fast: i'll read it out um i move that the meeting be closed

[2:39:10] Trustee Fast: to the public in accordance with the community charter part four division three section 91

[2:39:15] Trustee Fast: e the acquisition uh disposition or expropriation of land or improvements if the board considers

[2:39:21] Trustee Fast: that disclosure could reasonably be expected to harm the interests of the honest trust

[2:39:25] Trustee Fast: Conservancy Board. K, negotiations and related discussions respecting the proposed provision of

[2:39:32] Trustee Fast: a service that are at their preliminary stages and that, in the view of the board, could reasonably

[2:39:36] Trustee Fast: be expected to harm the interests of the Amherst Trust Conservancy if they were held in public,

[2:39:40] Trustee Fast: and that staff be invited to remain in the meeting.

[2:39:45] Trustee Stamford: Seconder? Trustee Fenton? All those in favor?

[2:39:51] Trustee Stamford: and that passes thank you um so we're closing the meeting i would like to have

[2:40:00] Trustee Stamford: lunch we are scheduled to come back at 1 20. do we need the full half hour what's the

[2:40:05] Trustee Stamford: representation it

[2:40:07] Manager Emmings: would yes it would be good to have the full half hour which

Islands Trust Conservancy Regular Meeting ADOPTED Page 1 of 8 
March 15, 2022 
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
Tuesday, March 15, 2022 
10:00 am 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
 
 
 
 
 
 
 
 
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:02 am and acknowledged that the meeting was 
being held virtually from locations across the treaty and unceded territories of the Coast Salish 
peoples. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Item 5.4.5 Trust Council Update (verbal) 
 Item 5.4.6 Financial Planning Committee Update (verbal) 
 Item 5.4.7 Trustee Roundtable (verbal) 
 Item 5.4.12 All Conservancies Letter – Policy Statement (late item) 
By general consent, the agenda was approved as amended. 
3. RISE AND REPORT 
There were no items for rise and report. 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of the January 25, 2022 Meeting Minutes 
Board Members Present Kate-Louise Stamford, Chair (attended electronically)  
 Sue Ellen Fast, Vice-Chair (attended electronically)  
 Doug Fenton, Board Member (attended electronically)  
 Linda Adams, Board Member (attended in person)  
 Risa Smith, Board Member (attended electronically)  
   
Staff Present Carla Funk, Strategic Fund Development  
 Clare Frater, Director, Trust Area Services (joined at 12:30 pm)  
 Corlynn Strachan, Administrative Assistant/Recorder  
 Jemma Green, Covenant Management & Outreach Specialist  
 Kate Emmings, Islands Trust Conservancy Manager  
 Kathryn Martell, Ecosystem Protection Specialist  
 Nuala Murphy, Property Management Specialist  
 Wendy Tyrrell, Species at Risk Program Coordinator  

 
Islands Trust Conservancy Regular Meeting ADOPTED Page 2 of 8 
March 15, 2022 
By general consent, the Islands Trust Conservancy meeting minutes of January 
25, 2022 were adopted. 
4.1.2 Record of RWM - ITC Meeting Procedures Bylaw No. 3 
Accepted for information. 
4.2 Follow-up Action List 
The Islands Trust Conservancy (ITC) Manager proposed the Aug 24, 2021 Crown Land 
Notations of Interest on Islands item be removed from list, noting that staff have not 
had capacity to move forward on this item. 
Board members questioned if the item could be brought back at a later date. The ITC 
Manager advised this could be done in conjunction with the policy review related to the 
Reconciliation Action Plan development and Five-Year Plan revision. 
ITC-2022-010 
It was MOVED and SECONDED, 
that the ITC Board remove the following item from the August 24, 2021 Follow Up 
Action List: “Staff to report on the potential of using notations of interest as possible 
tools for Crown Land conservation as part of the Crown Land discussion report at the 
Oct 5, 2021 Board meeting.” 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Climate Change Research Approval, McFadden Creek (Salt Spring) & Elder Cedar 
(Gabriola) - Request for Decision 
The ITC Property Management Specialist presented the request for decision to 
Board members. 
Board members discussed sending a brief communications to all Trustees that 
this research is happening, risk of vandalism, and the importance of working 
collaboratively with local groups. Staff noted that it will be added to the ITC 
Report to Local Trust Committees and the Bowen Island Municipality. 
ITC-2022-011 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve climate change research at 
McFadden Creek Nature Sanctuary (Salt Spring Island) and Elder Cedar Nature 
Reserve (Gabriola Island) by UBC Conservation Decisions Lab for the next two to 
ten years. 
CARRIED 
5.1.2 ITC Five-Year Plan Review Project Charter - Request for Decision 
The ITC Manager presented the request for decision to Board members, 
highlighting concern of staff capacity and a tight timeline for approval. 
 

 
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March 15, 2022 
Board members discussed how the Islands Trust Policy Statement fits with the 
plan, ITC Board retreat timing, potential Ministry project funding, election 
timing, and clarified the option for “status quo”. 
ITC-2022-012 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board approve the Project Charter, 
dated March 15 2022, for the ITC Five-Year Plan revision. 
CARRIED 
ITC-2022-013 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board direct staff to revise the ITC Five-
Year Plan according to “Option 1: Status Quo” in the March 15, 2022 ITC 5 Year 
Plan Review briefing in the event that an extension to the deadline is not 
provided by the Minister’s Office. 
CARRIED 
5.1.3 Owl's Call (Salt Spring) NAPTEP Monitoring Report Addendum - Request for 
Decision 
The ITC Covenant Management & Outreach Specialist presented the request for 
decision to Board members noting monitoring of Owl’s Call was outstanding 
when the original NAPTEP Monitoring Report 2021 was completed. 
ITC-2022-014 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board accept the summary of the Owl’s Call 
NAPTEP Covenant Monitoring Report as an addendum to the Islands Trust 
Conservancy NAPTEP Covenant Monitoring Report 2021. 
CARRIED 
5.1.4 Sidney Island Ecological Restoration Project Update - Request for Decision 
The ITC Manager presented the request for decision to Board members, 
advising we are now moving into an operational phase. Staff will review the 
Operations Plan and draft covenant waivers for review by the Board at a future 
meeting. 
Board members discussed strata member support, commented this is sensitive 
issue, and acknowledge Board support for a step-by-step check-in process. 
ITC-2022-015 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board advise the Sidney Island Ecological 
Restoration Project Steering Committee that it endorses moving forward to the 
Operational Planning Phase, followed by the implementation of the Forest 
Restoration Strategy and the Fallow Deer Removal. 
CARRIED 
 

 
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March 15, 2022 
5.1.5 Amendment to Moss Mountain Covenant, Salt Spring – Request for Decision 
The ITC Ecosystem Protection Specialist presented the request for decision to 
Board members.  
ITC-2022-016 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board endorses the modification agreement 
to modify covenant CA9462921 registered on the land described as Lot 12, 
Sections 64, 65, 66, 67, and 68, South Salt Spring Island, Cowichan District, Plan 
1914. 
CARRIED 
5.1.6 Brooks Point Covenant (South Pender) - Request for Decision 
The ITC Manager presented the request for decision to Board members, noting 
this is a long standing file with a complicated history, and a need for a discharge 
of an existing covenant. 
Board members expressed support for consolidation, clarification, and upgrades 
to the covenant documents and agreements. 
Board members suggested linking Prairie Oak and Garry Oak using “formerly 
known as” in the document. 
ITC-2022-017 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board authorizes the Chair to sign the 
covenant, dated February 17, 2022, with the Capital Regional District and 
Habitat Acquisition Trust, over the lands described as: 
i)    Parcel Identifier 005-873-860, Lot 16, Section 1, Pender Island, Cowichan 
District, Plan 6670; 
ii)    Parcel Identifier 005-873-894, Lot 17, Section 1, Pender Island, Cowichan 
District, Plan 6670; 
iii)    Parcel Identifier 005-873-924, Lot 18, Section 1, Pender Island, Cowichan 
District, Plan 6670; 
iv)    Parcel Identifier 005-873-975, Lot 19, Section 1, Pender Island, Cowichan 
District, Plan 6670; and, 
v)    Parcel Identifier 003-977-188, Lot C, Section 1, Pender Island, Cowichan 
District, Plan 16049;  
and, directs staff to register the covenant subject to receiving an update to 
the Baseline Documentation Report that is acceptable to the ITC Manager. 
CARRIED 
ITC-2022-018 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board authorizes the Chair to sign a 
discharge for covenant EP3182, subject to receiving approval from the Nature 
Conservancy of Canada to also discharge the covenant, and directs staff to 
register the discharge subject to registration of a covenant over the whole of 

 
Islands Trust Conservancy Regular Meeting ADOPTED Page 5 of 8 
March 15, 2022 
Brooks Point Regional Park in favour of Islands Trust Conservancy and Habitat 
Acquisition Trust. 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 Species at Risk Workshop - Briefing 
The ITC Species at Risk (SAR) Program Coordinator briefed Board members on 
the upcoming SAR workshop scheduled for March 16
th
, highlighting registration 
is currently at 93 attendees, including a great diversity of partners. 
The ITC Manager noted the ITC Communication Specialist, Carmen Smith, will 
tweet live on social media during the workshop. 
Board members commented the workshop looks really good and it is positive to 
see First Nations representation. 
5.3 Correspondence - none 
5.4 Updates for Information 
5.4.1 Public Acquisitions Report 
Accepted for information. 
5.4.2 Public Covenants Report 
Accepted for information. 
5.4.3 Budget Report 
The ITC Manager highlighted the following items:  
 ITC has expended $2,000 from the Property Management Fund for the 
Sandy Beach baseline report. 
 Staff have started dipping into the McFadden Creek Management Plan 
amount for restoration work. 
 The Susan Bloom donation, does not show on this Budget Report, as it is 
currently held in ITC Chequing account awaiting allocation by the Board. 
 Overall ITC is tracking well on hitting existing budget items. 
5.4.4 Executive Committee Updates 
Trustee Fast reported on the following items: 
 Trust Council occurred last week, many big projects are underway: 
o received the Governance Review Report 
o passed the budget, including the addition of a new 0.6 FTE position for 
fund development 
o looked at next phase of engagement for the Islands Trust (IT) Policy 
Statement 

 
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 There have been changes to the Island Trust Act, one change being that 
Trust Council can now make grants for conservation objectives as well as 
heritage objectives. Trust Council will look into next steps and consider the 
implications of the change. 
 There is a new Ministry of Land, Water and Resource Stewardship with the 
newly appointed Minister, Josie Osborne. The new ministry will have some 
responsibilities previously held by the Ministry of Forests, Lands, Natural 
Resource Operations and Rural Development and will also have added 
responsibilities for Fisheries and Reconciliation. Nathan Cullen was 
appointed as the new Minister of Municipal Affairs. Trustee Fast 
recommend reviewing the Mandate Letters for further details. 
5.4.5 Trust Council Update 
Chair Stamford advised there was a presentation to Trust Council (TC) regarding 
diversity status and the rarity around Coastal Douglas-fir (CDF) ecosystems, 
questioning if ITC should respond. 
The ITC Manager commented that the presentation to TC was a delegation to 
TC, ITC did not receive a delegation and does not have a mechanism to respond. 
The ITC Manager advised that Island Trust staff wrote to MFLNRORD staff. A 
response was received from the Province, noting they did not have any 
concerns with ITC communications regarding CDF ecosystems. 
ITC-2022-019 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board request that Executive 
Committee forward the correspondence received at Trust Council (item 17.2) 
about Coastal Douglas-fir to the delegate David Dunnison regarding his 
presentation to Trust Council dated March 8, 2022 entitled, “Islands Trust 
Biodiversity”. 
CARRIED 
Chair Stamford also advised there were minor reductions to ITC budget as 
approved by Trust Council including communications, conservation planning and 
land securement, and ecosystem mapping. There was support for the new 0.6 
FTE ITC Strategic Fund Development Position. 
Chair Stamford advised Trust Council received a feedback letter from Ken P. 
Gurr (Gabriola resident), regarding the Islands Trust 2022-23 Budget, suggesting 
potential cost savings for ITC and suggesting providing grants for community 
organizations.  
The ITC Manager advised that she spoke with Ken regarding his feedback. Chair 
Stamford will communicate with Gabriola Trustees and copy the ITC Board. 
5.4.6 Financial Planning Committee Update 
Chair Stamford advised there were many meetings regarding the budget, 
highlighting tax increases were reduced from 9% down to 3% and eventually an 
alternate budget presented at Trust Council reduced the amount to 2%.  

 
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March 15, 2022 
5.4.7 Trustee Roundtable 
Refer to item 5.4.8 for discussion notes. 
5.4.8 Governance Review 
Trustee Fast advised the consultants presented the Governance Review report 
to Trust Council at its March meeting followed by a question period. No actions 
were taken, however the item will be on the June 2022 Trust Council agenda for 
follow up. ITC was noted on the report, with recommendation for greater 
collaboration between the Islands Trust and ITC. 
Board members discussed report relevance to ITC, uniqueness of Local Planning 
Services, degree of how council is spread out on many tasks, focus on advocacy, 
development pressure, population growth, technical role of Planners, 
transparency, ecological capacity, concept of having a secretariat, and 
suggested a member of ITC be part of the Governance Committee if one is 
formed. The Board also suggested that the Governance Report be a topic of 
discussion for the Executive Committee/ITC Liaison meeting. 
5.4.9 Canadian Parks Collective Leadership – CPCIL 2022 e-Summit Update  
Chair Stamford advised of a presentation that she and Trustee Smith provided 
at the e-Summit, noting it was well received. 
Trustee Smith commented that UBC’s PhD student Madison Stevens gave a talk 
on a research study on the Nature Conservancy of Canada and how they make 
decisions, highlighting the importance of evidence based decisions, and 
suggested having Madison Stevens talk to the Islands Trust. Trustee Smith will 
forward the presentation to Board members. 
5.4.10 Capilano University Research and Restoration (Gambier) 
Accepted for information. 
5.4.11 ITC Rack Card Update 
Accepted for information. Printed copies are going into the welcome packages 
that Trust Programs Committee is working on. Trustee Fast noted that these are 
useful for in person meetings. Trustees who wish to receive copies were 
requested to get in touch with the ITC Administrative Assistant.  
5.4.12 All Conservancies Letter – Policy Statement (late item) 
Trustee Smith provided the Board with correspondence from the island 
conservancies to Trust Council regarding the Islands Trust Policy Statement. The 
correspondence was added to the meeting agenda for information. The ITC 
Manager advised this document was provided to Trust Council as part of their 
Policy Statement review process. In the event that the ITC Board receives a 
further Policy Statement referral, the Board could consider the island 
conservancies letter prior to providing feedback. Accepted for information. 
 

 
Islands Trust Conservancy Regular Meeting ADOPTED Page 8 of 8 
March 15, 2022 
6. PUBLIC COMMENTS AND DELGATIONS 
There were no public attendees. 
7. NEW BUSINESS 
There was no new business. 
8. NEXT MEETING 
The next meeting will take place on May 24, 2022 at 10:00 am. 
9. CLOSED MEETING 
The Islands Trust Conservancy Board convened the closed portion of the meeting at 12:55 pm. 
Rise and Report will occur at the May 24, 2022 regular meeting. 
9.1 Motion to Close the Meeting 
ITC-IC-2022-020 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (k) negotiations and related 
discussions respecting the proposed provision of a service that are at their preliminary 
stages and that, in the view of the Board, could reasonably be expected to harm the 
interests of the Islands Trust Conservancy if they were held in public; and that staff be 
invited to remain in the meeting. 
CARRIED 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 12:55 pm. 
 
________________________ 
Kate-Louise Stamford, Chair 
 
Certified Correct: 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder