Gambier Island Local Trust Committee regular meeting, March 31, 2022

[0:00:00] Trustee Rogers (probable): the cursor is assuming oh

[0:00:03] Trustee Rogers (probable): he's logged he's into your computer yes it's always always astounds me

[0:00:07] Trustee Rogers (probable): when we're able to

[0:00:08] Voice 10: do that he's

[0:00:09] Trustee Rogers (probable): had to do it for me a few times but it just takes over my computer

[0:00:12] Voice 10: yeah amazingly he did that once on denman it's harder to prove asia or india they're good

[0:00:25] Voice 3: see

[0:00:30] Voice 11: the little dots moving around there we go okay

[0:00:44] Voice 3: thank

[0:00:48] Voice 11: you thank you all right nice

[0:01:01] Voice 10: yeah i just don't think i'm recording yet so hang on a second you

[0:01:05] Voice 11: paused it yeah um

[0:01:11] Voice 11: just the record button okay record on this computer record to the cloud

[0:01:18] Voice 11: okay there we go okay thank you thank

[0:01:25] Voice 10: you mark bye-bye okay i just want to make sure that we've

[0:01:33] Voice 10: got um hello come on in and join us you haven't missed much because we've been having technical

[0:01:40] Voice 12: technical

[0:01:40] Voice 10: difficulties okay

[0:01:41] Voice 12: I was lost okay and

[0:01:43] Voice 12: finding parking yeah

[0:01:44] Voice 10: that's a big one um okay now

[0:01:47] Voice 10: we've got Marla Skin and Heather and Diane let us know Diane can you confirm that you can hear

[0:01:56] Voice 10: us again yes I can hear you good thank you okay I'm going to um you know what I think I'm just

[0:02:04] Voice 10: going to start the meeting again because so many people won't have seen this on live stream

[0:02:10] Voice 10: members of the public can we just start it call a meeting to order okay we've done a bunch of

[0:02:17] Voice 10: other things and hopefully that'll get stitched in during the um um when the recording is posted

[0:02:25] Voice 10: to the um website so i just thought we've had somebody

[0:02:29] Voice 10: join us in the room here so we've got

[0:02:31] Voice 10: a gentleman uh in the members of the public and uh maybe you're an applicant i bet you're an

[0:02:37] Voice 10: applicant

[0:02:37] Voice 12: okay

[0:02:38] Voice 10: and uh and we're uh solved most of the technical problems i hope so we're just going

[0:02:44] Voice 10: to continue on here with um the meeting so i'm going to call the meeting to order and uh we're

[0:02:52] Voice 10: going to approve the agenda with the additions and now i'm going to request for an adjustment

[0:02:58] Voice 10: okay um i'm going to request that 9.2 uh gmdbp 20 21.8

[0:03:08] Voice 10: be moved up as early as possible okay so nathan can i'm

[0:03:18] Voice 12: okay to wait i got you know you don't

[0:03:21] Voice 10: mind waiting because it is how

[0:03:22] Voice 12: long does it how long does it wait uh

[0:03:25] Voice 10: it'll be about 45 minutes

[0:03:27] Voice 10: well let's bring you up and then okay it won't be

[0:03:31] Voice 10: much okay bring up ahead of

[0:03:34] Voice 10: oh excellent okay so we're just moving up ahead of um to the top of applications right okay

[0:03:43] Voice 10: and then the same with 9.3 okay 9.2 and 9.3 moving up all right if that's okay

[0:03:50] Voice 10: Okay, that sounds good. And there's two addendums. One of them is the text, the staff report that goes with 9.4, and some graphics and framework for 10.1.1, the official community plan. And those are also on the website, just in a separate document, because they were quite ready to go into the agenda on time.

[0:04:13] Voice 10: so those are the adjustments to the agenda anything else okay then by consent can we

[0:04:20] Voice 10: approve the agenda thank you that's agenda is approved um rise and report nothing to rise

[0:04:28] Voice 10: and report about um trustee reports over to you please trustee stamford i'm i think i've i've

[0:04:34] Voice 10: said my piece i will get my written report out to a community promptly so i don't

[0:04:41] Voice 10: need to go

[0:04:41] Voice 10: rolled out okay it'll be on the recording go ahead trustees uh rogers sorry

[0:04:47] Trustee Rogers (probable): oh you're not gonna do

[0:04:52] Trustee Rogers (probable): um you know i realized as i was preparing for this how long it's been since we've had a regular

[0:04:57] Trustee Rogers (probable): meeting um we've had two trust councils uh because i think our last regular meeting was in

[0:05:05] Trustee Rogers (probable): october and or november

[0:05:07] Voice 10: november 18th november

[0:05:08] Trustee Rogers (probable): 18th and so much has happened since then we've

[0:05:13] Trustee Rogers (probable): had two trust councils we've adopted a budget we've had a governance report we've got the

[0:05:18] trust policy statement out for this third phase of engagement so let me just sort of focus on

[0:05:25] the last maybe

[0:05:27] Trustee Rogers (probable): couple of months there's been lots going on around but i'll just highlight

[0:05:34] some work by the uh the keeps conservation group and some work on related to sandy beach

[0:05:41] um uh the nature reserve there some meetings that we had on the

[0:05:47] Trustee Rogers (probable): uh on there and that the

[0:05:49] that the uh management plan for sandy sandy beach is now i don't know if it's public it's been

[0:05:55] it's

[0:05:56] Trustee Rogers (probable): been made available to a number of us so that process is is carrying on it's been sent out for

[0:06:02] um uh for review uh so i guess it is

[0:06:06] Trustee Rogers (probable): in public but it's out there we haven't seen it

[0:06:09] Trustee Rogers (probable): you haven't seen it the conservancy oh well it came to the island book uh for for uh

[0:06:15] Trustee Rogers (probable): so that's the last good i don't i don't think it's a secret that's coming so it's that process

[0:06:20] is continuing uh

[0:06:22] Trustee Rogers (probable): it's probably been sent although i know there were some discussions

[0:06:25] Trustee Rogers (probable): of the Squamish nation as well in relation to that.

[0:06:29] So that's good.

[0:06:31] I've been working on Keats and removing derelict vehicles that have been pretty successful,

[0:06:40] I think, but getting another half dozen or so off the island.

[0:06:44] So that's been a fair amount of work, but it's been good.

[0:06:47] good uh i too went to the uh to the monday or at least i got to the end of the the 2050 consultation

[0:06:58] uh for the

[0:06:59] Trustee Rogers (probable): gambier local trust area on monday evening uh thank you to the dozen or so people

[0:07:04] Trustee Rogers (probable): from the various islands who attended i understand that the conversation was uh was rich and was

[0:07:10] Trustee Rogers (probable): was fulsome i also attended the tuesday night across trust area the whole trust area conversation

[0:07:19] um there were probably 75 people there maybe a hundred um it was hard to tell because there

[0:07:26] were so many breakout rooms and not everybody was appearing on the attendees list uh some of the uh

[0:07:32] there were a lot of um familiar

[0:07:35] Trustee Rogers (probable): names and faces there but there were also some new people that

[0:07:39] Trustee Rogers (probable): were engaged in the in the uh at the process so uh it was good to hear i popped in and out of

[0:07:46] Trustee Rogers (probable): i didn't engage in the conversation because this is our opportunity to hear what people

[0:07:50] Trustee Rogers (probable): were saying as opposed to be giving any feedback or information or expressing opinion so i popped

[0:07:56] in and out of the various breakout rooms uh and uh you know conversation there were clearly some

[0:08:03] some very divergent points of view from those who think that we shouldn't be interfering with the

[0:08:10] Trustee Rogers (probable): the economic activity on the

[0:08:13] Trustee Rogers (probable): islands and should love to do what they want to those who think we

[0:08:16] Trustee Rogers (probable): aren't doing enough to to protect the environment so which is the tension that exists in a lot of

[0:08:22] the work that we do so that was good i'm going to be pleased to go tomorrow afternoon to uh the

[0:08:31] marine i think it's the

[0:08:32] Trustee Rogers (probable): marine reference guide celebration up on the sea of sky gondola

[0:08:37] Trustee Rogers (probable): marine stewardship initiative sorry the marine stewardship initiative

[0:08:42] Trustee Rogers (probable): uh i think i'm going to be the only one from the trust committee that's able to go

[0:08:47] Trustee Rogers (probable): even though both of you have been more involved

[0:08:51] Trustee Rogers (probable): but i'm looking forward to saying thank you to the folks that did that and that that will be a good

[0:09:00] program

[0:09:00] Trustee Rogers (probable): and i'm continuing of course our work with the i'll work with the executive committee

[0:09:07] and other

[0:09:07] Trustee Rogers (probable): material stuff i don't i can't think of anything else specific related to the to this

[0:09:17] particular local trust area other than the regular work of responding to emails thank you all

[0:09:21] they use it right to me uh i will continue to

[0:09:25] Trustee Rogers (probable): provide information related to the work of the

[0:09:28] Trustee Rogers (probable): trust as it affects gates and this local trust so that's my update very

[0:09:35] Voice 10: good thank you and uh

[0:09:37] Voice 10: i won't say much except that as a um as a vice chair of the islands trust which uh dan is as well

[0:09:45] Voice 10: i go to executive club uh committee meetings club club

[0:09:49] Trustee Rogers (probable): sorry i'm

[0:09:51] Voice 10: a bit rattled by all this tech um

[0:09:54] Voice 10: executive committee meetings and um also uh i'm also vice chair of the alice trust conservancy

[0:10:00] Voice 10: which um kate lee stamford chairs but otherwise i think it's been described and i'm going to

[0:10:07] Voice 10: move on now uh to the town hall so this is a chance for people to if there were lots of

[0:10:13] Voice 10: people here they could speak and um but i think we've got one by email is that correct yeah and

[0:10:19] Trustee Rogers (probable): and i'm happy to do it or you can do it on a chair there was an email from a resident of silent who

[0:10:25] Trustee Rogers (probable): asked that uh her comments be read into the town hall portion yes just

[0:10:32] Voice 10: briefly through your chair

[0:10:33] Voice 10: um the applicant you get an opportunity to speak to the application at the time yeah okay so i'm

[0:10:39] Voice 10: here actually yeah okay

[0:10:41] Trustee Rogers (probable): that's always pretty good i don't think i called the phone yeah that's hard

[0:10:45] Trustee Rogers (probable): would you like me to do it or would you like um

[0:10:47] Voice 10: i would be happy to do it if you would uh prefer

[0:10:51] Trustee Rogers (probable): no i don't mind doing it oh

[0:10:52] Voice 10: please go ahead then because you know that the people

[0:10:55] Trustee Rogers (probable): came to you this

[0:10:56] Trustee Rogers (probable): is uh well i was addressed it came to all of us uh but it was addressed and i will forward it on

[0:11:02] Trustee Rogers (probable): if i haven't already i'll forward it on to north and i think i did actually um and uh it's from

[0:11:09] Trustee Rogers (probable): know uh sharon brown who's on an esport in keats island um and she had noted that originally the the

[0:11:19] uh the agenda contained a staff report and was no longer there um and she uh because as i indicated

[0:11:27] to her i asked that it be deferred if we not receive it in this

[0:11:31] Trustee Rogers (probable): meeting to say i see the

[0:11:33] Trustee Rogers (probable): original agendas for a doctor have been edited particularly with respect to the staff report

[0:11:38] Trustee Rogers (probable): report on the Keats Island OCP and LUV.

[0:11:42] Trustee Rogers (probable): What is the LTC's position on the islands?

[0:11:44] Trustee Rogers (probable): Planner Marlis McGregor's recommendations

[0:11:46] for natural boundary setback referred to for 15 meters.

[0:11:51] I just say that I responded that I can't

[0:11:54] Trustee Rogers (probable): speak on behalf of the LTC.

[0:11:57] Trustee Rogers (probable): Constructions of dams, of docks,

[0:11:59] Trustee Rogers (probable): ramps must not be sited within eight meters.

[0:12:01] Trustee Rogers (probable): A established field grass bed within eight-four meters.

[0:12:03] Trustee Rogers (probable): from established calipers and moving boys must be seagrass friendly um designed to reduce scouring

[0:12:10] Trustee Rogers (probable): of the sea floor and include a midline flow in the original post documents i see she already

[0:12:14] Trustee Rogers (probable): made now it's the second reading why was her report removed um and i explained to her that

[0:12:21] Trustee Rogers (probable): the report was removed so that we could discuss some of the uh outflows from a referral from this

[0:12:27] Trustee Rogers (probable): formation nation i'm concerned that any good will gain leaving the setback at seven and a half

[0:12:32] Trustee Rogers (probable): meters will be forever lost to the dramatic first look forward one voice should not erase the

[0:12:37] Trustee Rogers (probable): hundreds from private property owners landowners the islands trust does not need to police private

[0:12:43] Trustee Rogers (probable): landowners on whether they wish to develop within the seven half 15 meter window the proposed future

[0:12:49] Trustee Rogers (probable): development is unsafe for whatever reason no engineer will sign off on the design which

[0:12:53] Trustee Rogers (probable): already is a requirement of a dp which is a development permit i assume problem solving

[0:12:59] Trustee Rogers (probable): without creating any tension between the ITC, LTC and landowners.

[0:13:04] Problem solved. Sorry.

[0:13:06] Trustee Rogers (probable): Similar to Mara's comment, but not moving forward on Andrew's archaeological concern,

[0:13:10] Trustee Rogers (probable): I'm sure you're aware that the Crown already has language stipulating that docks

[0:13:13] Trustee Rogers (probable): not be located over an area of special interest, including known archaeological sites,

[0:13:18] areas of the Elbrass Ecological Reserve or protected areas,

[0:13:21] as well before construction of a new marine dock.

[0:13:24] The owner must obtain a marine habitat assessment report from the site

[0:13:27] Trustee Rogers (probable): completed by a qualified registered professional biologist so no need for additional violent language

[0:13:33] Trustee Rogers (probable): that's an email we received yesterday okay

[0:13:40] Voice 10: thank you and that i think will go into the

[0:13:43] Voice 10: public record as correspondence or it wouldn't be make sense for that to happen um i indicated

[0:13:50] Trustee Rogers (probable): i would send it that it would be part of the correspondence on the project right

[0:13:54] Voice 10: okay so the

[0:13:56] Voice 10: project on the website correct good

[0:13:58] Voice 10: thank you i

[0:13:59] Trustee Rogers (probable): think that's the act that's accurate right

[0:14:02] Trustee Rogers (probable): um

[0:14:03] Voice 10: any other uh town hall you'll get to speak during your application nathan and um anything

[0:14:10] Voice 10: else you want to talk about

[0:14:12] Voice 11: no i'm quite interested i haven't been here before so okay

[0:14:16] Voice 10: great all right

[0:14:18] Voice 10: then we will uh we will move on then that's the end of town hall thank you very much um

[0:14:24] Voice 10: out there in live stream land and uh i'm just going to move now to the minute section so this

[0:14:30] Voice 10: is minutes for adoption starting on page four of twelve these are our minutes from back in

[0:14:36] Voice 10: uh november 18th 2021 in this room any changes um

[0:14:41] Trustee Rogers (probable): i just got a question right sorry catching up

[0:14:45] Trustee Rogers (probable): i just noted that there were a couple of letters that i didn't recall that went out in particular

[0:14:53] Trustee Rogers (probable): i just wanted to make sure whether they did or not they

[0:14:56] Voice 10: haven't gone out yet

[0:14:58] Voice 10: kate louise and i have been talking about them and uh

[0:15:01] Voice 10: they're not urgent and uh so we will get

[0:15:05] Voice 10: but i think that was on the next yes

[0:15:08] Trustee Rogers (probable): that was actually from

[0:15:09] Voice 10: for february 3rd yes

[0:15:10] Voice 10: uh the one

[0:15:12] Trustee Rogers (probable): about the timber report it's on page 16.

[0:15:15] Voice 10: anyways yeah it's um for february 3rd february 3rd agenda

[0:15:20] Voice 10: had a letter about uh thanking a thank you letter about protecting cake um glass sponge reefs yeah

[0:15:27] Trustee Rogers (probable): you're right it was from

[0:15:28] Voice 10: yeah yeah so i've got all those listed yeah okay okay thank you uh so

[0:15:36] Voice 10: hearing that there's nothing else there can i drop the minutes by consent yeah all right so

[0:15:42] Voice 10: everybody's nodding the minutes are adopted by consent um and then the february 3rd minutes

[0:15:47] Voice 10: yeah um just as that that was the follow-up that i haven't completed yet was the three letters from

[0:15:54] Voice 10: that series of minutes and there was one question i had arising um we had mentioned that oh hang on

[0:16:01] Voice 10: let's just approve the minutes okay correct yep okay all right and i'm hearing that there's three

[0:16:09] Voice 10: letters another one i think there was i had only two okay um two would be better but uh by consent

[0:16:16] Voice 10: the February 3rd special meeting agenda I'm seeing on it is okay it's fine all right then

[0:16:25] Voice 10: by consent those minutes are adopted and then just going through here we have a resolution

[0:16:31] Voice 10: without meeting report page 17 that's just full transparency showing you that we called

[0:16:37] Voice 10: that special meeting on February the 3rd tonight to do with pandemic go ahead through the chair I

[0:16:42] Voice 10: I have a comment request for follow-up from the minutes of February 3rd.

[0:16:47] Voice 10: Oh, right.

[0:16:48] Voice 10: It doesn't fit anywhere else.

[0:16:49] Voice 10: Okay.

[0:16:51] Voice 10: There was a comment that staff sent a referral to the province about stating that the ramp

[0:16:59] Voice 10: was not compliant with zoning.

[0:17:02] Voice 10: They would have to apply for rezoning.

[0:17:03] Voice 10: And then there was some reconsideration that it actually was zoned correctly.

[0:17:08] Voice 10: And staff were going to look that up and do some confirmation.

[0:17:11] Voice 10: I wondered if there had been anything out of that.

[0:17:14] Voice 10: Yes, we found that it is actually a compliance with zoning, and we have sent an updated letter to the province.

[0:17:22] Voice 10: Thanks.

[0:17:22] Voice 10: Okay.

[0:17:24] Voice 10: RAMP, this is on Gambira.

[0:17:26] Voice 10: The RAMP is compliant with zoning.

[0:17:29] Voice 10: Okay, good.

[0:17:30] Voice 10: Thank you.

[0:17:31] Voice 10: And we're still awaiting that process for the application to be decided.

[0:17:36] Voice 10: Right, but good to have the correct info in there.

[0:17:38] Voice 10: Very good.

[0:17:39] Voice 10: Okay, thank you.

[0:17:40] Voice 10: and no advisory planning committee minutes commission minutes and now we're

[0:17:45] Voice 10: on to 18 page 18 this is the follow-up action list on the agenda are there any

[0:17:50] Voice 10: questions for the planner for each other hearing

[0:17:59] Voice 11: none we're

[0:18:02] Voice 10: gonna move on 8.2 is

[0:18:05] Voice 10: our model fees bylaw this is some page 21 of the agenda and this is updating

[0:18:12] Voice 10: updating the fees for different applications um take it away Heather are you presenting this one

[0:18:20] Voice 10: sure okay yep so um this is the model fees bylaw um make sure i'm so this is based on the model

[0:18:32] Voice 10: um the bylaw that's being presented to you is uh an attachment to a trust council policy

[0:18:38] Voice 10: the updated fees um and we are recommending three readings and passing it along to executive

[0:18:45] Voice 10: very good and uh we're being brief on this because we've been part of the trust council

[0:18:50] Voice 10: and uh we're familiar with it and we um have also seen it on other some of us on other

[0:18:57] Voice 10: uh meetings so this is um um an updating uh of the fees any yes thing you want to say go ahead

[0:19:07] Voice 10: trustee rogers

[0:19:08] Trustee Rogers (probable): well i just want to be clear for anybody observing this is not the first time we've

[0:19:11] Trustee Rogers (probable): seen it on our agenda here we saw it in october it was there for anyone who wanted to comment on it

[0:19:19] Trustee Rogers (probable): uh to see that the increase in fees is the result of a probably two and a half years of work of the

[0:19:27] Trustee Rogers (probable): regional planning committee of examining fees across the trust area to receive appropriately

[0:19:33] Trustee Rogers (probable): some criticism from people that our fees don't reflect the actual cost of delivering the service

[0:19:38] Trustee Rogers (probable): the theory was that that the fee should more accurately reflect the cost of delivering planning

[0:19:44] services on particularly bigger applications but also on all applications and solicitors

[0:19:51] an examination of that the regional planning committee has looked at at length it's been trust

[0:19:57] council it's been signed off by trust council it came to our local trust committee in october

[0:20:03] we asked that the bylaws be drafted in accordance with that with that feat with that recommendation

[0:20:08] so back before us it's not it's not like it just appears so anybody who thinks it just thinks it

[0:20:15] just appears it's not it's been it's the work of the result of a number of years of work and

[0:20:21] Trustee Rogers (probable): uh including by us thank

[0:20:24] Voice 10: you go ahead trustee stan so just confirm because we do have applicants in

[0:20:28] Voice 10: the room um this ongoing applications or in-process applications will not be impacted that's right

[0:20:37] Trustee Rogers (probable): depends

[0:20:38] Voice 9: on

[0:20:40] Voice 10: what the applications for some of them actually

[0:20:43] Trustee Rogers (probable): one or one or two went down yes

[0:20:44] Voice 10: uh

[0:20:45] Trustee Rogers (probable): but most of them

[0:20:46] Voice 10: standard and there is um sorry go ahead there is now a um a 20

[0:20:54] Voice 10: surcharge that's being recommended for applications that come in after work has already been done

[0:21:00] Voice 11: Yeah,

[0:21:01] Voice 10: that's it. That hasn't been in the bylaw before. That's right. So what is sort of an

[0:21:06] Voice 10: estimated timeline? You could see this actually coming into it. Well, once you give it three

[0:21:15] Voice 10: ratings, it'll go to Executive County as soon as we can get it on there. And then it'll be

[0:21:21] Voice 10: whether you want to adopt it by RWM or just save it for your next meeting. So it could be actually

[0:21:28] Voice 10: going through before tonight if

[0:21:31] Trustee Rogers (probable): we rw if you're prepared to do it

[0:21:33] Trustee Rogers (probable): by rw okay or

[0:21:35] Trustee Rogers (probable): about the latest

[0:21:36] Trustee Rogers (probable): for adoption and then it will be in place and as you know as you all know part of the budget is

[0:21:49] Trustee Rogers (probable): is predicated on trust committees adopting this new fee so that uh not as much as original because

[0:21:58] Trustee Rogers (probable): i don't think not all of the trust committees have yet adopted it but a lot have increasing

[0:22:03] Trustee Rogers (probable): seat members yeah

[0:22:04] Voice 10: that's right so okay i have no other questions okay i'll make a motion okay

[0:22:14] go ahead i'll make the first motion that the gambier on the trust committee uh bylaw number

[0:22:20] 156 site is the gambier island local trust

[0:22:23] Trustee Rogers (probable): committee fees bylaw 2022 be given first

[0:22:26] Trustee Rogers (probable): thank

[0:22:27] Voice 10: you do i have a second thank you kate louise any more discussion

[0:22:32] Voice 10: no call

[0:22:33] Voice 3: the question all those in

[0:22:34] Voice 10: favor one two three hands went up and i'm speaking like this

[0:22:38] Voice 10: because our recorder for the minutes is on the uh zoom call and she'll let me know i think if

[0:22:43] Voice 10: she can't hear me okay thank you uh next one i'll

[0:22:48] Voice 11: do that go ahead go ahead i

[0:22:51] Voice 10: move that the

[0:22:51] Voice 10: gambier island local trust committee bylaw number 156 cited as gambier trust committee fees bylaw

[0:22:57] Voice 10: now bylaw 2022 begins second reading second very good any more discussion so the motion has been

[0:23:05] Voice 10: moved and seconded i'll call the question all those in favor two hands three hands went up

[0:23:09] Voice 10: thank you that passes unanimously next one i move that okay gambier island local trust committee

[0:23:15] Voice 10: bylaw number one five six site is gambier trust committee fees by law 2022 we give a third reading

[0:23:22] Voice 10: second up thank

[0:23:23] Voice 10: you move promotions moved and seconded any more discussion

[0:23:26] Trustee Rogers (probable): and can i just for another for clarity for anybody watching because this is considered

[0:23:33] Trustee Rogers (probable): to be an administrative bylaw um it's not something although we're well you know we

[0:23:39] Trustee Rogers (probable): welcome public input it's not something that we do or are required to have any kind of a public

[0:23:45] Trustee Rogers (probable): hearing so just so everybody's clear as to why a bylaw has been passed without this whole

[0:23:51] Trustee Rogers (probable): the public you know aren't required to and don't generally do it ministry and ministry of violence

[0:23:58] Trustee Rogers (probable): thank you sorry no

[0:24:00] Voice 10: that's good point and then and uh after it if we pass uh recommendation four

[0:24:05] Voice 10: then it would still come back to us for a final reading so there's still a chance for

[0:24:10] Voice 10: anybody to come in and that's most welcome okay so i think that i need to call the question on

[0:24:17] Voice 10: this one number three all those in favor one two three three hands went up just in case that we

[0:24:24] Voice 10: hadn't done that so that uh recommendation three moves we've given uh passes we've given a third

[0:24:30] Voice 10: reading and there's one more

[0:24:31] Trustee Rogers (probable): i'll move that the gambia trust committee bylaw number one five six

[0:24:36] Trustee Rogers (probable): site is the gambia trial trust committee fees bylaw 2022 be forwarded to the secretary of the

[0:24:42] Trustee Rogers (probable): islands trust for approval by the executive committee

[0:24:45] Voice 10: i second that okay motions moved

[0:24:48] Voice 10: and seconded any more discussion and then i'll call the question all those in favor one two three

[0:24:53] Voice 10: hands went up that passes unanimously thank you very much everybody so there's a lot of work that

[0:24:58] Voice 10: went into this i know over the years it probably seems like it seems fine but we're trying to

[0:25:02] Voice 10: move through the business go ahead so uh nathan if you want to see what they're going to it is on

[0:25:10] Voice 10: page it's in this package okay just 21 to 30 is that yes and you'll see the schedule

[0:25:18] Voice 9: page of what what are we looking at the

[0:25:20] Voice 10: uh agenda

[0:25:21] Voice 9: package okay yeah

[0:25:22] Voice 10: we don't have a full one here

[0:25:24] Voice 10: uh today in paper form we just do

[0:25:27] Voice 10: it all yeah and that won't be in effect until we adopt it

[0:25:33] Voice 10: formally for maybe six weeks yeah now um we're going to move on um

[0:25:42] Voice 10: um actually to 9.2 which is your topic and uh so i think this starts on page 43 we've adjusted

[0:25:53] Voice 10: just for anybody uh joining us we've adjusted the agenda slightly so we're going to do 9.2 9.3 and

[0:26:01] Voice 10: then 9.1 and 9.4 um because we have the applicant uh for 9.2 and 9.3 nathan is in the room uh page

[0:26:09] Voice 10: 43 is the beginning of the development variance permit and um let me just get there first just

[0:26:17] Voice 10: a second a lot of

[0:26:22] Voice 10: screens and i see uh planner bow planner stephen bow is uh with us and i'm

[0:26:29] Voice 10: gonna make sure you can speak yes and your microphone is off and uh please take it away

[0:26:37] Voice 10: welcome great

[0:26:39] Voice 2: yeah thanks um so this is a an application for a development variance permit

[0:26:44] Voice 2: in order

[0:26:44] Trustee Rogers (probable): to just a little bit oh

[0:26:47] Voice 2: sure maybe i'll hold my mic a little closer too is that better

[0:26:50] Voice 10: that's great yeah

[0:26:51] Voice 2: it's

[0:26:52] Voice 10: coming out of this machine so if you want to move up to

[0:26:54] Voice 10: one of the front seats you'll be able to hear better yeah thank you go ahead okay

[0:27:00] Voice 2: uh this is

[0:27:01] Voice 2: an application for a development variance permit in order to vary the setbacks for two existing

[0:27:06] Voice 2: accessory buildings and an existing covered deck at 507 shawana b road and staff recently received

[0:27:13] Voice 2: new information about two structures on the property that weren't shown on the survey and

[0:27:18] Voice 2: are recommending that a decision on this application is postponed until staff have

[0:27:23] Voice 2: an opportunity to review this information and if necessary adjust the draft permit.

[0:27:28] Voice 2: Notice was mailed to neighboring property owners in advance of this meeting and in addition to the

[0:27:34] Voice 2: information about items missing from the site plan staff did receive two pieces of correspondence in

[0:27:39] Voice 2: favor of the application as well as phone calls from two members of the public who didn't

[0:27:44] Voice 2: articulate specific issues with the variance request but did express general concerns about

[0:27:50] Voice 2: work taking place prior to permits being issued okay

[0:27:54] Voice 10: thank you so staff are recommending postponement

[0:27:57] Voice 10: because of the new information and so I propose that we just pass over that goes straight to 9.3

[0:28:06] Voice 10: would you like to give the applicant a chance to speak absolutely and uh i'm just checking in about

[0:28:12] Voice 10: from the staff point of view that's what i'm hearing and uh so we've got a the applicant

[0:28:19] Voice 10: in the room here and we have these guidelines you're welcome to look at them here's a page here

[0:28:23] Voice 10: but basically you've got um staff present the report and then the applicant can speak up to

[0:28:31] Voice 10: five minutes tell us your uh view yeah go ahead

[0:28:35] Voice 12: so i'd actually uh before i bought this property

[0:28:37] Voice 12: had done any work i cleared it twice for two different people and uh so i didn't think i

[0:28:42] Voice 12: actually needed a development permit for it i didn't wasn't aware of it and secondly the pond

[0:28:46] Voice 12: that's uh seems to be the big problem is i actually dug it in 2015 for the owners because

[0:28:51] Voice 12: the road had been draining into the sorry

[0:28:52] Trustee Rogers (probable): i don't want to interrupt but you know we're talking about

[0:28:54] Trustee Rogers (probable): the variances and not

[0:28:56] Voice 12: the development so this is this is part of the variance is

[0:28:58] Trustee Rogers (probable): the setback from

[0:28:59] Voice 12: the pond right so the pond is man-made it's constructed and one of the things you have in

[0:29:03] Voice 12: the wording is that it's supposed to be a natural body of ocean uh lake or pond but this is

[0:29:08] Voice 12: constructed man-made artificial like i still have the piles of dirt sitting next to it um from the

[0:29:14] Voice 12: dig right and it's not very big it's only about five meters wide maybe 10 meters long on the

[0:29:19] Voice 12: neighboring property just fairly touching on mine so i didn't think i needed uh variances for this

[0:29:24] Voice 12: and the other one on the setbacks the the stake um of the surveyed pin was actually a meter and a

[0:29:31] Voice 12: half uh behind the pin so that's where i had screwed up on the measurement of the setback

[0:29:35] Voice 12: of the 7.5 meters from the road allowance the the pin is right where it is but the property

[0:29:44] Voice 12: line is actually behind it where the pin is if you're following what i mean so i didn't know

[0:29:50] Voice 12: that i measured off the pin thinking that was the property line um the other thing is this uh

[0:29:55] Voice 12: steven who brought it to me yesterday saying that i had two more structures uh it was a

[0:30:00] Voice 12: septic field i actually had brought all the stuff to the previous planner that we were trying to get

[0:30:04] Voice 12: it uh through the agenda in november but uh we got pushed off and then she ended up quitting so i

[0:30:09] Voice 12: actually had uh everything that she had asked for she was gonna it was gonna go through and she knew

[0:30:13] Voice 12: about the septic system and uh the little building that's i guess is at the back of the property

[0:30:18] Voice 12: that's uh stephen's been made aware of um i didn't think anything of it because i haven't done

[0:30:24] Voice 12: anything since last summer on this particular property and i actually had originally wanted

[0:30:28] Voice 12: to put a great big canvas tent on my original site plan right so and it's way away from the pond and

[0:30:35] Voice 12: the septic system to get approved which is one of the issues brought up right now has to be 100 feet

[0:30:42] Voice 12: away from the pond at 15 feet as part of a health candidate issue which has all been already approved

[0:30:46] Voice 12: and done and engineered and is now sitting in front of the uh scrd building department waiting

[0:30:52] Voice 12: for the approval from you guys right so i've i was trying to get it all done here before for

[0:30:59] Voice 12: everything and all my ducks in order like i thought i had it and then steven started asking

[0:31:03] Voice 12: me for second surveys and stuff and that's where i'm trying that's

[0:31:06] Voice 10: where we are that's

[0:31:07] Voice 12: where we are

[0:31:08] Voice 12: right now so i was hoping that it would still go through like i don't believe that uh the intent

[0:31:14] Voice 12: of the bylaw of setting back from natural bodies of lakes ponds and rivers was an intent of uh

[0:31:21] Voice 12: man-made little ponds in people's backyards but it would discourage people from creating wetlands

[0:31:27] Voice 12: which i think is probably more important like people we should be making more wetlands as

[0:31:31] Voice 12: climate change and things are drying out right but this will discourage people from making ponds if

[0:31:36] Voice 12: this is a could be a problem because all your neighbors can't do anything within 100 feet

[0:31:42] Voice 12: without serious setback rules and stuff on it

[0:31:44] Voice 10: i'll just uh chime in for anybody watching part

[0:31:48] Voice 10: of the challenge with the pandemic has been that staff haven't lots of times haven't been able to

[0:31:53] Voice 10: do this site visits that they would normally be doing in some parts of the region anyway and

[0:31:59] Voice 10: so there's backlogs those kinds of work as well and um uh and that was about uh three minutes

[0:32:10] Voice 10: we've got a couple more minutes do trustees uh have any particular questions well

[0:32:16] Trustee Rogers (probable): i just want

[0:32:17] Trustee Rogers (probable): make sure that if it's okay yeah if the stretch understands what what's occurred here is the staff

[0:32:25] Trustee Rogers (probable): report came in and actually recommended we approve a series of the variances yes and then yesterday

[0:32:33] Trustee Rogers (probable): we got the staff got new information and it's going oh we don't want to do this because i agree

[0:32:39] Trustee Rogers (probable): we wanted we

[0:32:40] Voice 12: yeah right so i actually had passed the information that the staff has now to the

[0:32:45] Voice 12: previous staffer quit like jamie dublin she had all everything pictures she knew about the septic

[0:32:50] Voice 12: system because i said i had put in a large septic it's actually a septic system bigger than i would

[0:32:56] Voice 12: require for just the one bathroom little place or a little uh storage facility for a larger house

[0:33:02] Voice 12: that somebody could potentially build right so i mean i was i was completely sorry

[0:33:06] Trustee Rogers (probable): i don't mean to

[0:33:10] Trustee Rogers (probable): not yeah not i'm not you know not the knowledge not the planner but there's nothing in the info

[0:33:15] Trustee Rogers (probable): that we've seen about the delay about the subject system that doesn't seem it

[0:33:19] Voice 12: just came up today

[0:33:20] Voice 12: because you brought it up to me yesterday so i got an email at like three o'clock saying oh we have

[0:33:24] Voice 12: new information there's the septic system is considered a structure so i believe that's what

[0:33:28] Voice 12: he was talking about as a second structure in the island uh in your description of things a septic

[0:33:38] Voice 12: system is called a structure it is

[0:33:40] Voice 12: called a structure right so it has to fall within the

[0:33:42] Voice 12: setbacks of

[0:33:43] Trustee Rogers (probable): certain things that's not the issue that that they raised for us anyway he was worried

[0:33:47] Voice 12: about yeah i think he was worried about an eight by eight sorry an eight by ten uh storage building

[0:33:51] Voice 12: at the very back of the property and he also said something about a um a little ramp over the uh

[0:33:57] Voice 12: draw where the water outflow goes so i didn't think that it's just a two sticks and some boards

[0:34:03] Voice 12: across it the

[0:34:04] Voice 10: thing is with staff finding out that they've got new uh info to consider in their

[0:34:11] Voice 10: analysis we'll just have to in my view uh we should let staff analyze it but anyway what do

[0:34:19] Voice 10: you guys um well i think i i want to know where this information is if it's at the trust office

[0:34:28] Voice 10: office somewhere. Why don't we have it? Stephen can speak to that. Stephen, do you have anything

[0:34:39] Voice 10: you can contribute there? I don't know what you...

[0:34:41] Voice 2: Yeah, I had, I thought that it had been forwarded

[0:34:44] Voice 2: to you. Perhaps the attachments didn't make it with that, with that email.

[0:34:52] Trustee Rogers (probable): You're talking about

[0:34:53] Trustee Rogers (probable): what Mr. Atchison says he had provided to Jamie Dubina. Yeah. And you're, and you're, and Stephen's

[0:35:00] Trustee Rogers (probable): talking about the material that came in the email yesterday

[0:35:03] Voice 10: so there's

[0:35:05] Voice 10: two different things that are

[0:35:06] Voice 10: happening so i'm interested in the septic system details that mr atchison had sent to jamie i see

[0:35:14] Voice 2: so i um i think i think there is some confusion here because i guess the septic system was noted

[0:35:25] Voice 2: it as a proposed um system and uh and i guess it has been installed already and that is what

[0:35:33] Voice 2: staff was not aware of um and as well as these two other structures and uh being that bridge and uh

[0:35:41] Voice 2: some sort of accessory building um at one end of the property uh and so i have looked through

[0:35:49] Voice 2: correspondence that's that's in the file and it could be that some of this information was talked

[0:35:54] Voice 2: about on the phone or something where it wasn't necessarily recorded and i wasn't able to see that

[0:36:03] Trustee Rogers (probable): so just so i'm clear what i understand you to say is you have no record of having received

[0:36:08] Trustee Rogers (probable): this information there's no record in the file correct

[0:36:13] Voice 2: yeah okay

[0:36:16] Voice 10: so my concern in this is we

[0:36:20] Voice 10: we don't have a really clear picture it's not any that we have a specific issue around

[0:36:26] Voice 10: a man-made pond or specific setbacks is that I don't have a really clear idea of what is and is

[0:36:37] Voice 10: not on this property and where it's situated and that's what I'd like to see because there's

[0:36:44] Voice 10: several variances being looked out so until I see that and then I have it confirmed on a plan

[0:36:51] then I'm not comfortable moving ahead because there are

[0:36:54] Voice 10: several variances and I

[0:36:56] Voice 10: also know that because the property is quite small that it has potential impact across

[0:37:04] Voice 10: but it's not to do with specifically the pond and also i wanted to ask when we talk about our

[0:37:12] Voice 10: riparian area my impression when we passed those violence that it did include man-made

[0:37:20] Voice 10: water structures um hang on one second so that's what i'd like to confirm that was never just for

[0:37:29] Voice 10: natural because we did talk about dug ponds we talked about ditches and that it it did include

[0:37:36] Voice 10: those one of the reasons that when the rar was passed is we passed it in such a way that it

[0:37:44] Voice 10: would include smaller structures including ponds and features that were on my property

[0:37:51] Voice 10: and I did that in the understanding that I'm it would impact more people but it would impact more

[0:37:59] Voice 10: evenly that it wasn't just people that were doing natural features but also with duck ponds so

[0:38:07] Voice 10: I'd like to confirm we need more info I

[0:38:10] Voice 12: did get a development permit and a QEP report to confirm

[0:38:13] Voice 12: that it was man-made that dries out

[0:38:14] Voice 12: we're going to deal

[0:38:16] Voice 10: with your dp

[0:38:16] Voice 12: next yeah

[0:38:17] Voice 10: that's the next

[0:38:18] Voice 10: thing but he

[0:38:19] Voice 12: said the dp won't go through because you guys have to get the very the property

[0:38:23] Voice 12: compliance first well

[0:38:25] Voice 10: that's a big part of it isn't it is so hard

[0:38:28] Voice 10: to see but stand by we'll

[0:38:31] Voice 10: yeah we'll work these through one at a time i i do understand there's some complexity to the two

[0:38:37] Voice 10: them together but until i'm comfortable so

[0:38:42] Voice 12: you're looking for a full survey then well

[0:38:44] Voice 10: i i want to

[0:38:44] Voice 10: see exactly what's on the site i think i would recommend the the only visit

[0:38:49] Voice 12: that's the site

[0:38:50] Voice 12: sorry site visit a

[0:38:51] Voice 10: site visit with somebody to that'd be great that'd

[0:38:55] Voice 12: be great yeah so that's

[0:38:57] Voice 10: what i would like to see before i can look at all those different variances but just so you're clear

[0:39:05] Voice 10: it's not specifically the pond no

[0:39:08] Voice 12: it's a setback from the buildings and

[0:39:10] Voice 10: the property it's where

[0:39:11] Voice 10: they're all laid out in the property line where the burn is because what i've seen um on the the

[0:39:18] Voice 10: map the colored map that's provided doesn't necessarily fit what i see when i go by on the

[0:39:24] Voice 10: road so those kind of things i would prefer i'd be more comfortable so stand by plan about i'm

[0:39:31] Voice 10: going to ask um uh regional planning manager heather cower does this sound like something that

[0:39:37] Voice 10: um we could do yes so she's saying yes so i think we need to schedule a site visit and also give

[0:39:44] Voice 10: staff a chance to assemble what information we have and what we don't have and uh and so then um

[0:39:52] Voice 10: i think we should postpone 9.2 until we've had the site visit and uh comfortable with that but i want

[0:39:59] Voice 10: to know what the impact is then on 9.3 okay

[0:40:03] Trustee Rogers (probable): we can talk about that

[0:40:05] Voice 10: so my question is uh can i

[0:40:08] Voice 10: have a motion to postpone 9.2 or do we need to do that since we've i just

[0:40:15] Trustee Rogers (probable): wanted to say i'm happy to

[0:40:17] Trustee Rogers (probable): make that motion i just want to say this isn't about the actual merits of the dvp for me this

[0:40:23] Trustee Rogers (probable): is about the process is is we've gotten to a point yesterday or today where we thought we knew we were

[0:40:29] Trustee Rogers (probable): dealing with and now we heavily rely on our staff's reports because at least in my case

[0:40:36] Trustee Rogers (probable): i tried used to try to get i would see these places but haven't been doing that for the last

[0:40:41] Trustee Rogers (probable): little while so it's important for me to know what the staff says about the various material and see

[0:40:46] Trustee Rogers (probable): what the we got new information yesterday that's not entirely unusual because that's why we send

[0:40:52] Trustee Rogers (probable): out the notice to to the community to the neighborhood because that gives an opportunity

[0:40:57] Trustee Rogers (probable): to get other information so this isn't any judgment on the actual variances just so you know

[0:41:02] Voice 12: i wasn't hiding it i thought i disclosed everything yes yeah

[0:41:05] Trustee Rogers (probable): and so i'm quite supportive

[0:41:08] Trustee Rogers (probable): and i would move that we uh is it the right word to be postponed or defer um

[0:41:13] Voice 3: i

[0:41:15] Voice 10: don't know i i'm not

[0:41:18] Voice 10: sure which word is correct

[0:41:19] Trustee Rogers (probable): postponed dbp 2021.8 uh to a future ltc meeting for further reporting from

[0:41:31] Trustee Rogers (probable): staff very good do

[0:41:33] Voice 10: i have a seconder can we say to the next ltc meeting to give the proponents

[0:41:39] Voice 10: some

[0:41:40] Trustee Rogers (probable): sure i'll say to the men to the next ltc meeting to allow for future reporting from staff

[0:41:49] Voice 10: and a site visit well

[0:41:50] Trustee Rogers (probable): i don't know that we is it our job to direct that i mean we can recommend it

[0:41:55] Trustee Rogers (probable): but it's not our job to recommend well

[0:41:58] Voice 10: partly what i'm looking for is clarity around whether

[0:42:00] Voice 10: trustees want to be at the site visit i'll

[0:42:02] Voice 12: take you guys are happy to

[0:42:04] Voice 10: it's i would like it

[0:42:06] Voice 10: and i know i could have asked right no

[0:42:09] Voice 12: i know you need to

[0:42:09] Voice 12: have somebody else

[0:42:10] Voice 10: yeah i do need

[0:42:11] Voice 10: i would like to recommend a visit the

[0:42:16] Trustee Rogers (probable): organist okay so what is that a separate motion or

[0:42:20] Trustee Rogers (probable): I

[0:42:21] Voice 10: think you can put it into this one you could say okay

[0:42:23] Trustee Rogers (probable): well Diane's going to be confused now

[0:42:25] Voice 11: yeah

[0:42:25] Voice 10: no she's not um if we include the words um and a site visit has been conducted

[0:42:35] Voice 10: in there Diane can you uh read us what you would use as a uh what is our motions currently as

[0:42:47] Voice 10: drafted okay

[0:42:51] Voice 5: i didn't get the number and it's not at my fingertips but um that we postponed 2021.8

[0:42:58] Voice 5: okay that we postponed dvp dvp 2021.8 to the next ltc meeting to allow for future reporting by staff

[0:43:11] Voice 5: and that and that a site visit has been conducted okay

[0:43:20] Voice 10: yeah thank you that's good so uh dan you're

[0:43:25] Voice 10: comfortable with that as a motion

[0:43:26] Trustee Rogers (probable): well by whom um i had understood originally it was going to be

[0:43:32] Trustee Rogers (probable): staff doing site fits but then i've heard indications so

[0:43:37] Voice 10: um but if we include the words

[0:43:40] Voice 10: by staff then you could join them right yeah okay so if you include the words by staff um

[0:43:49] Voice 10: that would be great and they can invite um trustee stanford so okay great thank you i thought you

[0:44:00] Voice 10: made the motion no

[0:44:01] Trustee Rogers (probable): kate

[0:44:02] Voice 10: louise made it oh

[0:44:03] Trustee Rogers (probable): no i you made it all right all right dan ryan second

[0:44:06] Voice 11: it

[0:44:06] Voice 10: okay kate louise stanford has seconded the motion and uh this is a sort of um we don't

[0:44:13] Voice 10: a cooperative motion they don't usually happen like this and uh any more discussion okay staff

[0:44:20] Voice 10: are clear thank you then uh i'm going to call the question all those in favor

[0:44:26] Voice 10: thank you the motion carries that was three hands up thank you very much now we're on to uh just for

[0:44:32] Voice 10: the other people who've joined us in the room there's two more members of the public um we're

[0:44:36] Voice 10: on section 9.2 of the agenda so this is uh we're going to do 9.3 we adjusted the schedule around

[0:44:43] Voice 10: based by who was in the room so stand by and then we'll come to 9.1 and 9.4 I think okay so 9.3 is

[0:44:53] Voice 10: up next this is uh another one to do um with Nathan your applications and this is page 58

[0:45:00] Voice 10: and uh Stephen do you want to uh speak to this again plan about sure

[0:45:07] Voice 2: I can I can give a brief

[0:45:09] Voice 2: brief introduction here. So this is a companion development permit application with the DVP that

[0:45:16] Voice 2: was just considered. And it's for the removal of vegetation, disturbance of soils and construction

[0:45:23] Voice 2: of buildings and structures within development permit area three riparian areas. As staff have

[0:45:30] Voice 2: recently received new information similar to the above application, staff are recommending again

[0:45:37] Voice 2: end that a decision on this application is postponed um and as well the development permit

[0:45:43] Voice 2: the draft permit for this development permit assumes that um that some of these variances

[0:45:47] Voice 2: are granted so right

[0:45:50] Voice 10: so it would be hard to pass this one without passing the other one first as

[0:45:54] Voice 10: we've already heard thank you uh questions for the planner go ahead please dan rogers

[0:46:03] Trustee Rogers (probable): my understanding would be that development permits and development variance purposes

[0:46:07] Trustee Rogers (probable): is serving very different purposes and for example uh we're not required to give notice

[0:46:14] to neighbors but development permits but we are required to do it for development variance permits

[0:46:19] um and i guess my question here is i don't quite understand why we can't pass this

[0:46:27] um there's a there's a an ecological assessment environmental assessment and the

[0:46:33] There appears to be all, if we want to, all the boxes are ticked related to that.

[0:46:39] The variances aren't in place, but is there any particular, what further information do

[0:46:45] we need related to passing, you know, approving the development permit

[0:46:51] Trustee Rogers (probable): that's not already

[0:46:53] Trustee Rogers (probable): for us?

[0:46:53] Trustee Rogers (probable): And I guess that's what I don't know is now we know there's another structure.

[0:46:58] Trustee Rogers (probable): Now we know there's perhaps some constructions going on, but none of that seems to impact

[0:47:03] impact what the DP is about because there's a series of conditions in the development permit

[0:47:07] that that put conditions on that um so I guess I don't know

[0:47:12] Trustee Rogers (probable): so it doesn't strike me that we

[0:47:15] Trustee Rogers (probable): automatically have to not defer the development so Trustee

[0:47:20] Voice 10: Rogers has been looking at region

[0:47:22] Voice 10: planning whoever

[0:47:22] Trustee Rogers (probable): would like

[0:47:24] Voice 10: to it's just because you're not in the room with us here did you could

[0:47:29] Voice 10: Could you, do you wanna take a stab

[0:47:31] Voice 10: at answering that question?

[0:47:34] Voice 2: Well, I'm happy if Heather wants to speak to this as well.

[0:47:39] Voice 2: One of the reasons I guess would be that the,

[0:47:42] Voice 2: in the event that the variance is not granted,

[0:47:49] Voice 2: then the site plan would end up needing to change

[0:47:53] Voice 2: in some way, the structures would need to be moved

[0:47:56] Voice 2: or removed from their locations.

[0:48:01] Voice 2: and I guess that would be that would be one reason I guess as well these structures that

[0:48:08] Voice 2: we're now aware of a bridge across the ditch and septic system that's been installed haven't been

[0:48:16] Voice 2: or at least staff haven't had an opportunity to to confirm that those that development would be

[0:48:23] Voice 2: addressed in this development permit either.

[0:48:26] Voice 10: Thank you yeah it would seem that soil would

[0:48:28] Voice 10: need to be disturbed in order to put in a septic bed from me does that answer your question uh

[0:48:33] Voice 10: trustee rogers well

[0:48:34] Trustee Rogers (probable): i'm still not i mean i hear it but as i read the environmental report they

[0:48:39] basically said it's not rara is that there's no connection to fish in there and then put a series

[0:48:44] of recommendations in for erosion control protection of tree roots management of

[0:48:50] deleterious substances proper management of storm water prevention of encroachment into the

[0:48:55] were high riparian buffer and i i guess i'm not seeing the connection between the two but

[0:49:00] but i'm subject to having that to be convinced to the contrary but i

[0:49:04] Trustee Rogers (probable): i don't necessarily see

[0:49:06] Trustee Rogers (probable): the connection between variances well

[0:49:07] Voice 10: what if some of the structures need to be moved

[0:49:12] Voice 10: that would disturb the soil and that kind of thing would that be part of it

[0:49:15] Voice 10: yeah if um the site plan that's attached to the development permit which is a schedule

[0:49:20] Voice 10: of the development permit um assumes that those variances have been granted for citing

[0:49:26] Voice 10: and so um a new site plan would be needed that shows everything that

[0:49:32] Voice 10: in that meets the regulation and didn't get a variance it's primarily the site plan that has

[0:49:39] Voice 10: to be updated is

[0:49:40] Trustee Rogers (probable): that what's on page 68 that's called colorful and drawn document yes that's

[0:49:47] Trustee Rogers (probable): my wife's work as she's

[0:49:50] Voice 12: very how does

[0:49:51] Voice 10: she have time to do that well

[0:49:53] Voice 12: we have to do this so we've

[0:49:55] Voice 12: got to do it so

[0:49:56] Voice 10: planner bow that's the site plan there 2.4 on page 68 is that correct yeah so

[0:50:04] Voice 12: down hang on

[0:50:04] Voice 10: i'm talking to the planner on the screen i know you're right in my line of sight

[0:50:08] Voice 10: so i appreciate that's a problem uh that's the that's the uh site plan that would may need to

[0:50:15] Voice 10: to be revised pending, right?

[0:50:18] Voice 2: I'm just gonna scroll down to that page here, sorry.

[0:50:23] Voice 2: Page

[0:50:24] Voice 3: 16. Oh, sorry.

[0:50:29] Voice 3: Yeah, it's all the,

[0:50:31] Voice 2: looks like the draft development permit begins on page 72.

[0:50:37] Voice 10: One second, I'm gonna get you to start again

[0:50:39] Voice 10: because there's other voices.

[0:50:40] Voice 10: Please go ahead, Planner Bob.

[0:50:43] Voice 2: Okay, the draft development permit

[0:50:46] Voice 2: begins on page 72 here and uh the schedule a would be page 74 uh which was that site survey

[0:50:56] Voice 2: okay

[0:50:59] Voice 10: thank you

[0:50:59] Voice 11: that's helpful yeah there it is on page 80 as well go

[0:51:12] Voice 10: ahead trustee stanford

[0:51:13] Voice 10: um i read through this report i read through the um qep report and i'm well that

[0:51:26] Voice 10: that the QEP has made a statement about the vulnerability of this.

[0:51:32] Voice 10: There may be some changes as far as setbacks,

[0:51:39] Voice 10: but because it's already been stated, it's not more applicable.

[0:51:43] They've outlined a number of conditions.

[0:51:47] Voice 10: I'm more comfortable because this is more of a straightforward process.

[0:51:51] Voice 10: process with this part and then wait for the first application for the variances to come.

[0:52:02] Voice 10: I'm not sure how much can possibly change with what we're looking at and what the extra

[0:52:10] Voice 10: information we got yesterday to make this invalid.

[0:52:17] Voice 10: By the way, RAR stands for, sorry, Riparian Areas Protection Regulation.

[0:52:24] Voice 10: So it's setbacks from streams, fish bearing streams.

[0:52:27] Voice 10: It's actually proper now.

[0:52:28] Voice 10: Yeah, wrapper.

[0:52:29] Voice 10: That's what you've been saying.

[0:52:30] Voice 10: So I did

[0:52:31] Voice 10: put the word protection in there.

[0:52:34] Voice 10: That was just for the benefit of anybody listening and the people who were back there.

[0:52:40] Trustee Rogers (probable): I mean, if I might, Madam Chair.

[0:52:42] Trustee Rogers (probable): I mean, the part I mean to go is probably nothing will happen until the variances are approved anyway.

[0:52:46] Trustee Rogers (probable): So it doesn't really matter.

[0:52:47] Trustee Rogers (probable): matter. But on the other hand, I'm comfortable with the I could

[0:52:51] prove if it was important, I could agree with the

[0:52:55] recommendation. Because I don't think that much is going to

[0:53:01] change. But as I said, from a practical point of view, the

[0:53:08] fact that we approve the development permit, but haven't

[0:53:11] approved the development variance permits, we probably

[0:53:15] means that not much will occur

[0:53:17] Trustee Rogers (probable): until the variances are

[0:53:19] Trustee Rogers (probable): countless i write about them nothing's happening on the product so you know so given that i i guess

[0:53:29] Trustee Rogers (probable): what i would say on a practical level i if it was important to from a timing point of view

[0:53:35] Trustee Rogers (probable): to grant the development permit i probably would agree to it but if staff wants to have a look at

[0:53:41] Trustee Rogers (probable): it so that we can get a different uh perhaps a slightly different uh site plan i guess if there's

[0:53:48] Trustee Rogers (probable): no practical impact on the applicant i could i could indicate that i generally approve of it

[0:53:53] Trustee Rogers (probable): my feeling

[0:53:59] Voice 10: is about postponing it as well so we can see them both together when they come back

[0:54:03] Voice 10: after the site visit and um so that uh because i'm concerned about septics and soils and those

[0:54:12] Voice 10: kinds of things which is partly what a development permit is about and uh and staff recommending

[0:54:19] Voice 10: postponing so um that's my take on it i'm wondering if anybody would like to make a motion

[0:54:25] Voice 10: i just want to clarify with the applicant that um would there be any material difference if

[0:54:32] Voice 10: this was passed now would there be any material difference to you if this was passed now or if

[0:54:38] Voice 12: you do the development permit approval now i can get the building department and that sort of ball

[0:54:44] Voice 12: rolling with them because they want to come over and look at the structures now but that depends

[0:54:49] Voice 10: on the variances for them to agree on right

[0:54:51] Voice 12: it's just the islands trust planning department approval

[0:54:58] Voice 12: i guess so i don't know what they need to have done they probably need it all done they probably

[0:55:03] Voice 12: do yeah yeah

[0:55:04] Voice 12: and we've already deferred the variance yeah like so i guess

[0:55:09] Trustee Rogers (probable): that's where it's

[0:55:10] Trustee Rogers (probable): at no

[0:55:11] Voice 10: because i i'm honestly i'm comfortable and i'm willing to make the motion the way it stands

[0:55:16] Voice 10: now whatever you want

[0:55:18] Voice 10: so i'm going to move that the gambier island trust committee approved

[0:55:23] Voice 10: improvements of dmdp 2021 gm gm

[0:55:30] Trustee Rogers (probable): i'll second that for discussion okay

[0:55:34] Voice 10: thank you so there's a motion

[0:55:35] Voice 10: moved and seconded uh more discussion six of one half a dozen of the other and

[0:55:42] Voice 10: get this part off the table um we still have to deal with the variances um in the first

[0:55:58] Voice 10: yeah i've spoken to and i think i'm going to uh well i

[0:56:03] Voice 10: spoke to you okay so i'm going to call the

[0:56:05] Voice 10: question all those in favor two hands went up those opposed my hand goes up um but that's uh

[0:56:12] Voice 10: so that motion passes so uh your um development permit has been approved very good and um so we

[0:56:26] Voice 10: We will get in

[0:56:28] Voice 10: touch and let staff

[0:56:31] Voice 10: are available for a site visit.

[0:56:34] Voice 10: I'd be interested to see.

[0:56:35] Voice 11: Absolutely.

[0:56:36] Voice 10: And generally, site visits, we do fairly independently.

[0:56:41] Voice 10: I'm not sure.

[0:56:43] Voice 10: I mean, if you want to trip over from Keats.

[0:56:47] Voice 10: So, but we'll let you know.

[0:56:49] Voice 3: Okay.

[0:56:50] Voice 10: So, we'll leave staff to organize it, I assume.

[0:56:54] Voice 10: Thank you.

[0:56:55] Voice 10: Okay.

[0:56:55] Voice 10: Good.

[0:56:56] Voice 10: and so you're more than welcome to stay for the rest of this exciting meeting

[0:57:00] Trustee Rogers (probable): well there's another one since i just don't

[0:57:02] Trustee Rogers (probable): steal man that's

[0:57:04] Voice 10: the other action

[0:57:04] Voice 10: okay

[0:57:05] Trustee Rogers (probable): all

[0:57:09] Voice 10: right thank you then let's move on um uh we've got 9.1 on the agenda

[0:57:16] Voice 10: and then 9.4 for the grammar just okay thank you we saw it go ahead yeah did you want to move that

[0:57:23] Voice 10: yeah since they're in here in the room can we

[0:57:26] Planner McCargar: have them the same

[0:57:27] Voice 10: um favor of moving yes yes okay

[0:57:30] Voice 3: so that's getting warmer

[0:57:31] Voice 10: and warmer in here

[0:57:34] Voice 10: yeah we can't open i don't think we can open these windows

[0:57:39] Voice 10: no no no

[0:57:40] Voice 10: okay um by the way the air quality is still pretty good in here

[0:57:45] Voice 10: for anybody who might be worried about um breathing each other's air

[0:57:50] Voice 10: 9.4 then let's move to 9.4 just for diane knowing that we're going to do this one next and that's in

[0:57:57] Voice 10: the addendum and

[0:57:58] Voice 11: that's all right in

[0:57:59] Voice 10: the addendum so just so people can switch um there find it

[0:58:04] Voice 10: second here okay

[0:58:10] Voice 3: and uh so

[0:58:12] Voice 3: this um

[0:58:18] Voice 10: this ground reaches page two of the agenda is where this

[0:58:22] Voice 10: one starts and uh this one heather you're reporting on i believe and so if everybody's

[0:58:28] Voice 10: got their pages um then uh take it away oh the way this works here you can have one of these but

[0:58:35] Voice 10: basically you will have a chance to speak to once your planner has it's down in the applicant

[0:58:39] Voice 10: section that costs okay so um take it away regional planning manager power all right

[0:58:47] Voice 10: are you guys ready okay um is everybody okay with the noise got some noise in the hall

[0:58:54] Voice 10: all.

[0:58:56] Voice 9: I think we'll hit everyone.

[0:58:57] Voice 10: No, I think so.

[0:58:58] Voice 9: I think we need to hear as long as everybody's

[0:59:01] Voice 10: okay with it. Our minute taker can hear and

[0:59:05] Voice 10: all that. That's all good. I'm

[0:59:07] Planner McCargar: not getting any

[0:59:07] Voice 10: indications. I'm just checking in with staff here. We're coming up towards noon, but we don't have a

[0:59:14] Voice 10: break until one. So I think we're good. And I'm going to now hand the floor over to regional

[0:59:20] Voice 10: planning venture card all right all right so this is for uh development permit 2021.5

[0:59:28] Voice 10: um it's a development permit um for development on a property that is subject to both development

[0:59:35] Voice 10: permit area two which is brigade bay and development permit area three um riparian areas

[0:59:41] Voice 10: um the proposed construction um what the well it includes uh construction of a residence with

[0:59:48] Voice 10: the deck and also land alteration that includes a new driveway and a new location french drains

[1:00:00] Voice 10: for drainage on the site and there's a um what the applicant is referred to as a seepage field

[1:00:05] Voice 10: um kind of a stormwater drainage system um c word on the c word side um i have summarized kind of um

[1:00:17] Voice 10: the activities that are are going to be proposed have have been done and are proposed on the site

[1:00:24] Voice 10: There is a QEP report associated with it.

[1:00:29] Voice 10: There's also been a geotechnical engineer who's provided a preliminary plan for the end result of the drainage on the site.

[1:00:39] Voice 10: We have gotten some calls from folks who are concerned.

[1:00:43] Voice 10: One issue is that there is a conservancy property on the other side of Mount Ardaman Road.

[1:00:50] Voice 10: There are wetlands on that property, and the hydrology of the site is such that the wetlands on the conservancy side and this property, the groundwater interacts, you know,

[1:01:04] Voice 10: so that the water table and the hydrology of this particular site affects the hydrology of the conservancy land.

[1:01:14] Voice 10: um so there is there was some concern about whether the hydrology of this site is being

[1:01:21] Voice 10: affected such that it would down you know damage or um that impact so that's the same um there

[1:01:28] Voice 10: there was confirmation from the qep that there is a um a wetland on this property um but it hasn't

[1:01:36] Voice 10: been touched there's no there's been no excavation there's no plan for excavation of that wetland

[1:01:42] Voice 10: um it likely started out almost 100 years ago as a a livestock pond and made livestock pond but

[1:01:50] Voice 10: has over time um taken on wetland features um but again no excavation has been done and it's

[1:02:00] Voice 10: not proposed to be done the new driveway that's in um is within 30 meters of that wetland feature

[1:02:06] Voice 10: and which is why um it is subject to the dpa um so so another issue with the water on the site

[1:02:17] Voice 10: is that um there is a neighbor to the east adjacent to the east there is a a ditch that

[1:02:25] Voice 10: that basically goes along the property line out to the shore right um and that ditch has been there

[1:02:34] Voice 10: it existed before the applicants bought the property there has been water runoff from the

[1:02:42] Voice 10: site into that ditch and onto the neighbor's property we've gotten some verification from

[1:02:48] Voice 10: photos that that the water has now eroded the bank of the neighbor's property so he's been

[1:02:55] Voice 10: concerned about that as I understand it the the applicant has spoken to the to the neighbor

[1:03:03] Voice 10: The neighbor's name is Jason, and Jason and I actually talked on the phone about what's

[1:03:09] Voice 10: going on.

[1:03:10] Voice 10: But he'd also verified that the applicant has approached him with a plan to reroute

[1:03:17] Voice 10: that water back onto the applicant's property and away from Jason's property.

[1:03:24] Voice 10: And the plan that was presented to him was the plan that is now attached to the permit

[1:03:30] Voice 10: um as as the drainage plan if you will um and he was satisfied that that um if that

[1:03:38] Voice 10: plan were put in place he believes that that would would help would fix the problem and he

[1:03:43] Voice 10: was satisfied with that so i got verbal verification from him um the seepage field

[1:03:51] Voice 10: that is proposed it's um it got explained to me by the applicant and um by the geotech that it's

[1:03:58] Voice 10: it's sort of a tiered engineered system that essentially all the French drains that are

[1:04:05] Voice 10: being put in adjacent to the driveway and maybe underneath the driveway, they're all kind of

[1:04:13] Voice 10: going towards that seepage field. And it will be filtering the water as well as kind of slowing

[1:04:20] Voice 10: down the flow of the water. There is currently a French drain that has been installed from that

[1:04:26] Voice 10: that site that is meant to collect water

[1:04:30] Voice 10: and take it to the bank,

[1:04:33] Voice 10: which the water would then be flowing out

[1:04:35] Voice 10: of that French drain.

[1:04:37] Voice 10: But as I understand it,

[1:04:39] Voice 10: it actually slows down the flow of water.

[1:04:41] Voice 10: And so the trickle would be-

[1:04:43] Voice 10: I just interrupt.

[1:04:44] Voice 10: Is there anybody

[1:04:45] Trustee Rogers (probable): else who doesn't know what

[1:04:46] Voice 10: French drain is?

[1:04:47] Voice 10: I was just gonna say something.

[1:04:48] Voice 10: Because I

[1:04:49] Trustee Rogers (probable): read the report and I was hoping some,

[1:04:51] Trustee Rogers (probable): I'm sure they didn't know.

[1:04:52] Trustee Rogers (probable): I don't know

[1:04:53] Trustee Rogers (probable): what a French drain is.

[1:04:54] Trustee Rogers (probable): and i didn't listen i've

[1:04:55] Voice 10: got it all highlighted what is that it's

[1:04:57] Trustee Rogers (probable): wrong um

[1:04:59] Voice 10: we'll go ahead yeah um

[1:05:03] Voice 10: that's funny because i don't i mean that the way i understand it it's sort of a perforated pipe

[1:05:08] Voice 10: that's how i've understood it yeah

[1:05:10] Voice 9: i can explain please

[1:05:11] Voice 10: go ahead so there's

[1:05:14] Voice 9: yeah so the lot both

[1:05:16] Voice 9: our lot and jason's lot had existing french trains so they were kind of basic 20 year old french

[1:05:23] Voice 9: strain so essentially it was a trench a trench within some large rock and a perforated six or

[1:05:33] Voice 9: eight inch pipe and so the idea is it allows water to both enter the pipe and then as it goes along

[1:05:40] Voice 9: toward the bank seep out on its way so kind of distributes over the whole I just never have

[1:05:46] Voice 9: heard the expression and then it was covered with some more rock and then dirt and so what

[1:05:54] Voice 9: it happened over the 20 years is that silt got inside the drain and when we checked it

[1:06:00] Voice 9: it's about two-thirds full of just silt and growth and stuff like that so

[1:06:08] Voice 9: um what we're doing is putting in like state-of-the-art french strings the difference is

[1:06:12] Voice 9: that it's uh three number three rocks a three inch rock in a bed which helps dissipate spread

[1:06:21] Voice 9: spread out the water slowly and put a gravel and then pipe, same for free pipe, but then

[1:06:29] Voice 9: gravel on top and then important thing is to silt that all the way down so we'll never

[1:06:34] Voice 9: get destructions and on top of that we'll put gravel on top so at the end it would just

[1:06:39] Voice 9: look like a gravel pathway, that's what it looked like when we moved in there, some gravel

[1:06:43] Voice 9: gravel pathways but they're actually designed to spread as much water as they can naturally

[1:06:52] Voice 9: through the whole lot as opposed to specific areas and then the new idea is bring it to

[1:07:01] Voice 9: seepage bit which is similar it's rock steeper if there's a heavy heavy rain that's what he

[1:07:08] Voice 9: talks about the specific 300 million cedular rainfall. The French drain would be active,

[1:07:16] Voice 9: more of it would make it down toward the bay instead of letting it get to the bay. It goes

[1:07:21] Voice 9: into the seepage area which is actually like 500 square feet and that would allow it to seep and

[1:07:27] Voice 9: dissipate naturally a lot of transpired field vegetation. And then the final part that already

[1:07:33] Voice 9: does exist is the old part of the original French drain that will be upgraded to the seepage control

[1:07:39] Voice 9: with the regulator. So even in the event of an atmospheric rainfall, water would collect,

[1:07:45] Voice 9: but it would only come over the sewage area toward the bank, out of the restricted flow, which he's

[1:07:51] Voice 9: concerned about.

[1:07:52] Voice 10: Thank you. That's an awesome point. That's a great description. Thank you.

[1:07:56] Voice 3: Thank you very

[1:07:56] Voice 3: much. I'm going

[1:07:58] Voice 10: to pass it back to you. Yes, so that is what's going on on the site,

[1:08:05] Voice 10: as we understand it um there um as we said there has been some excavation already there has been

[1:08:11] Voice 10: some drainage areas that have been moved um the development permit is needed in order to

[1:08:17] Voice 10: do more land alterations so um so part of the reason that we're we're recommending approval

[1:08:25] Voice 10: to issue is that in order to remediate maybe um especially the water that's maybe going on

[1:08:32] Voice 10: to the neighbor's property um more land alteration has to occur and the sooner that that can happen

[1:08:38] Voice 10: the sooner we can get that water off of jason's property um so uh yeah we're satisfied with the

[1:08:46] Voice 10: qep report and with the preliminary drainage yeah thank you okay

[1:08:51] Trustee Rogers (probable): trustee rogers so i have a question

[1:08:54] Trustee Rogers (probable): um you raised the issue that there might be some impact on the conservancy property around the

[1:09:01] across the road and of course i assume it's uphill knowing knowing the topography a little

[1:09:10] bit of topography there i've been there a couple times um so

[1:09:15] Trustee Rogers (probable): i'm trying to figure out how that

[1:09:16] Trustee Rogers (probable): could possibly be would usually be the other way around the uphill property affects the downhill

[1:09:21] Trustee Rogers (probable): property but is there some concern from the conservancy or or any reply that there is an

[1:09:28] Trustee Rogers (probable): impact on their wetlands i

[1:09:30] Voice 10: think the concern is that somehow the land alteration has increased

[1:09:35] Voice 10: the rate of flow of water if that makes sense so that so that the wetland is draining faster

[1:09:41] Voice 10: is

[1:09:41] Trustee Rogers (probable): there any indication that that's the incident stress conservancy is actually concerned in that

[1:09:46] Trustee Rogers (probable): way

[1:09:47] Voice 10: i i have gotten i got a call from one of the uh gambier island conservancy board members um

[1:09:54] Voice 10: Um, um, not that they have seen impact to the conservancy land, just kind of a general

[1:10:01] Voice 10: concern that, that we're paying attention to it.

[1:10:04] Voice 10: And, um, and I did get, um, the person I talked to said that when she was walking on the beach,

[1:10:12] Voice 10: she was able to hear flowing water.

[1:10:14] Voice 10: Um, but, um, that may have been on the neighbor's property.

[1:10:19] Voice 10: It may not have been on Jason's property.

[1:10:22] Trustee Rogers (probable): Yeah.

[1:10:22] Trustee Rogers (probable): yeah i'm sorry i don't need to i mean i'll turn it back to the other trust isn't it just to be

[1:10:26] Trustee Rogers (probable): unclear is this a alliance trust conservancy property or a gambler so it's

[1:10:36] Voice 10: a long bay wetland

[1:10:40] Voice 10: okay so so along those lines um you know i did talk to the to the qep and to the geotechnical

[1:10:48] Voice 10: engineer and both were comfortable saying the hydrology has not been changed, won't be changed

[1:10:56] Voice 10: by either the driveway excavation or, you know, any of the land alterations that's happening

[1:11:02] Voice 10: or the construction. The topography is not, it's not super steep. So yeah, compared to everything

[1:11:13] Voice 10: everything else in that area okay all right and thank you um i've got a couple of questions but

[1:11:21] Voice 10: go ahead

[1:11:21] Planner McCargar: i'm just going

[1:11:22] Voice 10: back up i would just uh i guess my i'm interested in this idea of the

[1:11:27] Voice 10: field slowing down what normally um i've seen happen just in my pre-trustee life is lots of

[1:11:36] Voice 10: people quick get the water off my properties quick and uh so you get storm water runoff and

[1:11:42] Voice 10: this sounds like it's slowing it down could this be could this be interpreted as a as an

[1:11:49] Voice 10: infiltration system in order to enter the soil yeah so yeah okay thank you that's my question

[1:11:57] Voice 10: so i have more comments that relating to how we dealt with wrapper in and that there was a lot

[1:12:06] Voice 10: of concerns in this particular area about the flow of water and having this qep report does sort of

[1:12:16] Voice 10: clarify which direction the water is going in because it's a very fine line between sort of

[1:12:22] Voice 10: one side of the road to the other side of the road the direction the water tends to flow in this area

[1:12:27] Voice 10: So that's been useful. I am concerned that so much was done prior to that's, that's been difficult. And I did get several calls about this particular piece of property and the activity and the movements of the home and things like that.

[1:12:50] Voice 10: So it's been interesting to look at this.

[1:12:54] Voice 10: I understand now that, you know, why the staff are not recommending that drainage plan,

[1:12:59] Voice 10: just to get things moving and help mitigate the neighbors' concerns.

[1:13:06] Voice 10: And I'm interested to see, make sure there is no impact on the DPA2 lower down.

[1:13:15] Voice 10: So, yeah, that's sort of more comments than anything else on this.

[1:13:19] Voice 10: them some questions for opponents once we're done okay thank you any more questions for the planner

[1:13:26] Voice 10: okay

[1:13:27] Voice 11: so

[1:13:28] Voice 10: so let's turn it over then to the uh applicants you've heard what the planners have

[1:13:33] Voice 10: to say and the kinds of questions trustees have and uh we'd like to give you five

[1:13:37] Voice 8: minutes sure

[1:13:39] Voice 8: i'd

[1:13:39] Voice 10: like just to

[1:13:40] Voice 8: make one comment when we talk about um the work that was done prior to

[1:13:44] Voice 8: application you know before we bought the property because we were retired well i'm retired and we've

[1:13:51] Voice 8: looked at this property for a long time i phoned and i talked to hannah cox about the property

[1:13:55] Voice 8: and um and my understanding was that you didn't need a development permit you needed a building

[1:14:01] Voice 8: permit and um maybe i'm wrong but that that's what i got from the conversation and then i called

[1:14:09] Voice 8: him when we looked at the idea of moving a house that was already built a cottage and a number of

[1:14:15] Voice 8: them had been done in the area and said it was actually an easy you know relatively easy thing

[1:14:20] Voice 8: to do and it was a great idea you know an environmentally forward kind of thing to do

[1:14:26] Voice 8: and then when i went to look um at the sunshine coast regional district and i talked to them

[1:14:32] Voice 8: they said the same thing that in most cases a development permit wasn't needed it's a building

[1:14:37] Voice 8: permit so there was some confusion because i made phone calls and so we thought we were doing

[1:14:43] Voice 8: everything right we had a septic system installed and a septic engineer took care of it he got the

[1:14:49] Voice 8: permits that were needed we sent those through to um the sunshine coast regional district we needed

[1:14:55] Voice 8: it so we really thought we were doing it right so

[1:14:59] Voice 10: they're complicated systems these things and

[1:15:02] Voice 10: there and it's complex and it involves biology and uh you know ecosystems and so they it's not

[1:15:11] Voice 9: just you know the other thing i guess that happens so we weren't intending to be running out of

[1:15:17] Voice 9: herbals but what happened is we went through first we're going to do a pre-fab for about a year

[1:15:23] Voice 9: actually price pedal inward suddenly it actually doubled and it wouldn't be available until now

[1:15:33] Voice 9: So this whole year of twice as much money, and he guesses you're about to retire, it's not like you're going to have to, you know, that makes a big difference.

[1:15:46] Voice 9: So we happened to find our local brothers and we were interested and put them in our house.

[1:15:51] Voice 9: And we learned that they go really fast, there's huge demand, because no one can get in and do the thing, no one can get any work done.

[1:16:01] Voice 9: So suddenly we came across the second one, we realized if we wanted one from our firm, which we did, and we got it, we were pretty excited.

[1:16:14] Voice 9: And so we were thinking that it was going to come sometime around late August, September and we would definitely have for building by that. So then, you know, it got longer and then it came to a face of the dilemma.

[1:16:31] Voice 9: It's got to move because it's perfect structure, not that old. So we're hoping we would have enough time so we got ready to bring it.

[1:16:51] Voice 9: so that's why we did run ahead but potentially so we've got it cited exactly where it's on showing

[1:17:01] Voice 9: the survey that we have in the deck actually shows um like the exact corners of the home

[1:17:08] Voice 9: so we didn't want to do that but it's kind of a reality that's where we are

[1:17:13] Voice 9: so it's all ready to go finishing the foundation dropping it down finishing very much okay

[1:17:29] Voice 10: thank

[1:17:30] Voice 10: you uh that's three and a half minutes i mean we've got time if people have questions for the

[1:17:35] Voice 10: applicants or well i think you answered some of my questions is how we got into the position and

[1:17:42] Voice 10: i was aware of the difficulty of having a pre-made home that then had to fit within the winter

[1:17:48] Voice 10: schedule of tides and all that kind of stuff um i'm going to make some recommendations as to

[1:17:54] Voice 10: two because this is two permits uh in a row where there seems to be some confusion in

[1:18:03] Voice 10: communication as how permitting is done and what is required prior to

[1:18:11] Voice 10: so i'm going to make some recommendations do you have any other questions no hearing no more

[1:18:17] Voice 10: questions from trustees then thank you very much i would entertain a motion okay my page

[1:18:23] Voice 10: yes page two of the page two of the addendum i

[1:18:29] Voice 10: move that the gambier on local trust committee

[1:18:38] Voice 10: approved issuance and develop permit gmdp 2025 thank you do i have a seconder sorry

[1:18:47] Voice 10: thank you got a motion moved and seconded uh discussion uh just that um there's a couple

[1:18:54] Voice 10: recommendations I don't think they well maybe they would be so I'll wait till after okay

[1:19:02] Trustee Rogers (probable): so just and just a question of clarification so that hand-drawn drainage map will be part of

[1:19:08] Trustee Rogers (probable): correct I think could it be replaced later with if there's an actual engineered drawing yes

[1:19:17] Voice 10: I mean

[1:19:17] Voice 10: well it would be I mean if you're replacing it on the permit it's a it's an amended permit

[1:19:25] Voice 10: But there's no reason that the applicant couldn't be asked to provide a copy of it, I mean it wouldn't necessarily, you know, and it would be part of the file, so that we would have it on file.

[1:19:39] Can I amend the motion to say something like approve issuance development permit GMDP 2020.1

[1:19:50] 0.5 sorry 0.5 with proviso that the the formal drainage plan be

[1:19:56] Trustee Rogers (probable): added to the permit when it's

[1:19:59] Trustee Rogers (probable): available okay

[1:20:01] Voice 10: i'm seeing naughty did

[1:20:03] Voice 8: you want to speak to that yeah i wanted to say that again

[1:20:06] Voice 8: this is our retirement property and our vision is to have our grandchildren there and you know

[1:20:11] Voice 8: we've we've had geotechs and surveys and geotech coming back again qep back again and so we're

[1:20:18] Voice 8: trying to do it right

[1:20:19] Trustee Rogers (probable): we don't want any

[1:20:20] Voice 8: issues no

[1:20:21] Trustee Rogers (probable): no i just want to make sure that i mean because

[1:20:23] Trustee Rogers (probable): sometimes sorry i'll make that motion and maybe if i get to amend the the motion yeah

[1:20:28] Voice 10: and that i

[1:20:32] Voice 10: diane can you read us back the motion then that you've been able to hear

[1:20:37] Voice 5: uh that the gmltc approved issuance of gmdp 2021.5 with the proviso that the formal drainage plan

[1:20:46] Voice 5: be added to the permit when it is built when

[1:20:50] Trustee Rogers (probable): it is available when

[1:20:52] Voice 5: it is available sorry i think

[1:20:54] Trustee Rogers (probable): you said built yeah we have

[1:20:56] Trustee Rogers (probable): to wait till it's built we just want to see when

[1:20:58] Voice 10: it is available

[1:20:59] Voice 10: is the is the preferred i'll

[1:21:01] Trustee Rogers (probable): make that i'll amend so i guess we have to call the vote on amending

[1:21:06] Trustee Rogers (probable): that's what i

[1:21:07] Voice 10: think i said oh

[1:21:09] Trustee Rogers (probable): okay yeah

[1:21:10] Voice 10: i couldn't quite hear that so thank you

[1:21:12] Voice 10: kate louise you're maybe to speak up a little bit more okay because even i didn't hear that

[1:21:16] Voice 10: so that's a friendly amendment and uh diane thank you very much for reading that out more discussion

[1:21:21] Voice 10: well i

[1:21:22] Trustee Rogers (probable): just wanted to say thank you for your commentary um this is not any kind of commentary

[1:21:26] Trustee Rogers (probable): or judgment about what you're doing i just i just find that if we have a formal permit that has the

[1:21:32] Trustee Rogers (probable): actual technical drawings at the end that's the document that will become the document that we'll

[1:21:37] Trustee Rogers (probable): be working off of and if you're i've seen a number of occasions where the engineer does what he's

[1:21:42] Trustee Rogers (probable): done here and then he comes in and goes you know i

[1:21:45] Trustee Rogers (probable): gotta move it over here eight feet or whatever

[1:21:46] Trustee Rogers (probable): and yeah we

[1:21:47] Trustee Rogers (probable): just would rather it be as accurate as possible because that's the document to be

[1:21:51] Trustee Rogers (probable): held to but fair enough thank

[1:21:54] Voice 10: you okay can we and then i just would like to make a commentary

[1:22:02] Voice 10: let's just look it away pass this first um or no go ahead anyway we're gonna just have to go ahead

[1:22:11] Voice 10: Okay. Well, I remember. Can we make sure that the neighbor is contacted at a reasonable time

[1:22:19] Voice 10: to ensure that their concerns are heard? So if a planner could reach out to the neighbor

[1:22:26] Voice 10: and just make sure that's okay. Okay. Okay. Thank you. Then if there's no more discussion,

[1:22:34] Voice 10: I'm going to call the question. All those in favor? One, two, three hands go up. That passes.

[1:22:39] Voice 10: thank you the permit is approved thank you

[1:22:42] Trustee Rogers (probable): very much thank you good luck

[1:22:44] Trustee Rogers (probable): yeah

[1:22:45] Voice 10: and heather and

[1:22:47] Trustee Rogers (probable): hang on thanks oh

[1:22:48] Voice 10: okay bye nathan uh hang on a second because i think there's a few more

[1:22:52] Voice 10: it's more to do with our processes than yours you're welcome to stay but

[1:22:57] Voice 10: um i would just like to briefly nobody

[1:22:59] Trustee Rogers (probable): ever takes us up on that offer

[1:23:03] Voice 10: we

[1:23:03] Trustee Rogers (probable): could sit in this as people

[1:23:05] Voice 9: who've gone through it and been confused

[1:23:06] Voice 9: yeah

[1:23:06] Voice 10: um so firstly i think it would be a good idea to send this to the island's trust conservancy

[1:23:15] Voice 3: um

[1:23:16] Voice 10: because we've had other reports go through to the conservancy you we happen to have i'm

[1:23:22] Voice 10: on the conservancy so is so well and so we have a vested interest in making sure these things are

[1:23:28] Voice 10: are it's another arm

[1:23:29] Voice 10: yeah of the island's trust um because we have had similar concerns with um

[1:23:36] Voice 10: properties on Army and Denman. So I would like this to go to ITC. So it's part of the overall

[1:23:47] Voice 10: record for Long Bay wetland. For information, right? Yeah. So that, you know, if there are any

[1:23:54] Voice 10: changes, then they may have a sense of the histories on that. Do I need a motion? I guess

[1:24:01] Voice 10: Yes, yeah, it would be helpful to be clear on what you're asking us to do.

[1:24:05] Voice 10: I move that staff or the Gambier Island Local Trust Committee request staff to provide the staff report from the addendum March 31st, 2022 regarding the district block 1259 to the Islands Trust Conservancy for information.

[1:24:41] Voice 10: Do you want to send, before you, before it's seconded, did you want to send the

[1:24:47] Voice 9: finalized

[1:24:48] Voice 9: drawings when they're in as well?

[1:24:49] Voice 9: I

[1:24:54] Voice 10: think, no, this is fine.

[1:24:55] Voice 10: Okay, good.

[1:24:56] Voice 10: Yeah, just check it.

[1:24:56] Voice 10: Just so they have awareness that there's something going on.

[1:24:59] Voice 10: Okay.

[1:25:00] Voice 10: I'd be happy to second that.

[1:25:02] Voice 10: Okay.

[1:25:03] Voice 10: So I've seconded that motion for information.

[1:25:06] Voice 10: Okay.

[1:25:07] Trustee Rogers (probable): Can we make sure Diane got it?

[1:25:09] Trustee Rogers (probable): Yeah.

[1:25:09] Voice 10: And making sure that you've got it there, Diane?

[1:25:12] Voice 5: Yeah.

[1:25:13] Voice 5: Do you want me to read it?

[1:25:14] Voice 5: Sure.

[1:25:16] Voice 5: Gambry Ireland Local Trust Committee requests staff to provide the staff report in the addendum dated March 31st, 2022, regarding District Lot 1229 to the ITC for information.

[1:25:34] Voice 10: It should probably, as a friendly amendment, should be Lot 23, District Lot 1259.

[1:25:40] Voice 10: Okay.

[1:25:41] Voice 10: Good to hear that.

[1:25:42] Voice 10: Okay.

[1:25:43] Voice 10: Thank you.

[1:25:43] Voice 10: Okay.

[1:25:44] Voice 10: Okay, so we've got a motion moved and seconded.

[1:25:47] Voice 10: Any more discussion?

[1:25:48] Voice 10: All those in favor?

[1:25:50] Voice 10: Thank you.

[1:25:51] Voice 10: That passed unanimously.

[1:25:53] Voice 9: Great.

[1:25:53] Voice 9: Thank you very much.

[1:25:54] Voice 10: Thank you very much.

[1:25:55] Voice 10: Thank you.

[1:25:55] Voice 10: I think

[1:25:55] Voice 10: there might be more.

[1:25:56] Voice 10: Yeah, but

[1:25:57] Voice 10: it's again more our process.

[1:25:59] Voice 10: I am concerned that we keep hearing a similar concern with proponents that they think they're doing everything right, and they're not.

[1:26:09] Voice 10: And, and it's now now past we're passing the, the new fee schedule, you know that 20% charge back is going to start being something.

[1:26:24] Voice 10: I wonder where the glitch is so I'm trying to figure out how to find a solution to this because I'm not sure I can speak to that a little bit.

[1:26:34] Voice 10: I mean, in this, in this particular case, I mean, I, for sure, one of the issues is that they've had four different planners in the time that they, you know, so it's staff turnover and then each planner has to sort through all of the file to get to the information, right, and we start review.

[1:26:55] Voice 10: view so that is part of it part of it um i suspect is that the applicants you know when when we have

[1:27:04] Voice 10: a planner who's doing inquiries and somebody calls them and says hey i want to do this on my property

[1:27:09] Voice 10: it's very vague we

[1:27:10] Voice 10: don't have all the information right right so we have to give them the information

[1:27:15] Voice 10: based on what they've told us and um you know whether or not they said hey we're going to be

[1:27:21] Voice 10: doing it but we're going to be building a new driveway we're not on you know that might not

[1:27:26] Voice 10: have factored into that yeah so

[1:27:29] Trustee Rogers (probable): so let me just say i completely can see how if it was the rapper dpa

[1:27:36] Trustee Rogers (probable): because one of the things is is there a wetland on your property and people they don't know how

[1:27:40] Voice 3: really yeah

[1:27:41] Trustee Rogers (probable): um and and they might not understand that so that can

[1:27:45] Voice 3: easily happen yes so

[1:27:46] Trustee Rogers (probable): you get the

[1:27:47] Trustee Rogers (probable): declaration that goes off to the sunshine coast regional district which sort of triggers the

[1:27:52] Trustee Rogers (probable): water process then they may not know but there's the brigade bay dpa here and that's just an

[1:28:00] overlay over a property you look it up and say

[1:28:02] Trustee Rogers (probable): that's that's in this dpa so you know those are

[1:28:05] Trustee Rogers (probable): the sorts of things that probably are easier more easily caught you say well there is a dpa on your

[1:28:10] Trustee Rogers (probable): property um uh that that you should know about right so i don't know what happened

[1:28:16] Voice 10: well and in

[1:28:17] Voice 10: this case you know the house and the deck they are outside of dpa too yeah

[1:28:23] Trustee Rogers (probable): because that dp is

[1:28:24] Voice 10: just the bottom 100 15 15 meters from the natural boundary so

[1:28:30] Trustee Rogers (probable): yeah so yeah so i don't know

[1:28:33] Trustee Rogers (probable): so

[1:28:34] Voice 10: yeah i'm just wondering if there's some way even when anybody calls

[1:28:41] Voice 10: because i you know i'm sending everybody in the direction i'm getting a lot of it now yeah um that

[1:28:47] Voice 10: they you know that that can be stated when you're ready to make that step yeah to talk to us or

[1:28:55] Voice 10: can we send you a sheet saying have you done this have you done this before you put a shovel

[1:29:02] Voice 10: some kind of checklist that may be a map place to go and look at all the zoning and

[1:29:10] Voice 10: things around property if such a thing it does i mean our map our tapas map is online um yeah i

[1:29:17] Voice 10: yeah i i think it's cheap for everybody involved can

[1:29:22] Trustee Rogers (probable): i ask a question it's

[1:29:23] Trustee Rogers (probable): sorry go ahead um i'd forgotten about the 20 surcharge for post-development applications

[1:29:35] is there a provision in the

[1:29:36] Trustee Rogers (probable): bylaws to for the ltc to waive that i

[1:29:40] Voice 10: don't believe so

[1:29:41] Trustee Rogers (probable): Because I'm concerned about a scenario, and I'm not saying this is any of the things we've

[1:29:48] Trustee Rogers (probable): heard today fall into that scenario, but I am concerned about a scenario where someone

[1:29:52] Trustee Rogers (probable): does get the wrong information, is told they don't need a permit, and then they find out

[1:29:57] Trustee Rogers (probable): after the fact that they do need a permit.

[1:30:00] Trustee Rogers (probable): there should be a way to relax that because if they were if they clearly were given the wrong

[1:30:04] Trustee Rogers (probable): and we we acknowledge that i've seen situations where the

[1:30:08] Trustee Rogers (probable): trust says you know what we gave them

[1:30:11] Trustee Rogers (probable): for whatever reason and it's happened well whatever there's there's

[1:30:17] Trustee Rogers (probable): all sorts of and

[1:30:19] Trustee Rogers (probable): and it hasn't happened very often but it does happen on occasion when somebody says i'm doing

[1:30:25] Trustee Rogers (probable): you know on another island

[1:30:26] Trustee Rogers (probable): doing a case where it turns you know we think that the right answer is

[1:30:31] Trustee Rogers (probable): they're entitled to seven dead species in a property it turns out with a plant plan or

[1:30:35] Trustee Rogers (probable): about eight years ago told them they were 14. you know so things like that can happen where

[1:30:41] Trustee Rogers (probable): a different interpretation um leads to a different result people go because i was told and there's

[1:30:48] Trustee Rogers (probable): actually so i wonder about whether we should be thinking about a way to relieve against that in

[1:30:53] Trustee Rogers (probable): this in a clear situation where there's been a long time that's a good

[1:30:58] Voice 3: point i

[1:30:58] Trustee Rogers (probable): never i never

[1:30:59] Trustee Rogers (probable): thought about that we usually just see that people start and then go and someone and i mean almost

[1:31:05] Trustee Rogers (probable): all of these things we get out poster from bylaw enforcement um and then they go oh i guess they

[1:31:11] Trustee Rogers (probable): better apply but that's not always the case

[1:31:13] Voice 10: right yeah i think that's a good point i

[1:31:17] Trustee Rogers (probable): don't know what

[1:31:17] Trustee Rogers (probable): to do about that you know we just

[1:31:19] Voice 10: we just all darn things for three years maybe maybe the best thing

[1:31:25] Voice 10: is to try and avoid it by you know doing whatever communications we can yeah but that we're talking

[1:31:32] Voice 10: about an error in planning quite often what i'm hearing is verbal comments so right it's us you

[1:31:39] know our competency versus their understanding of what

[1:31:43] Voice 10: what they were told with no nothing in

[1:31:47] Voice 10: the right name right

[1:31:47] Trustee Rogers (probable): that's often that's off always it's almost all so that's

[1:31:53] Voice 10: we gotta be

[1:31:54] Voice 10: yeah clear anyway i don't want to take up any more time but it just you can see the pattern

[1:31:59] Voice 10: developing there even if every uh telephone inquiry you get an email and you send them some

[1:32:08] Voice 10: basic info so at least you can say well we always send out this info and they can look at it

[1:32:16] Voice 10: if it doesn't jive with what they thought they heard or whatever it might help the communication

[1:32:22] Voice 10: yeah i know there is a there's a flyer or something like that going out that's going out

[1:32:29] Voice 10: to new island residents right

[1:32:32] Voice 3: yes and

[1:32:33] Voice 10: we have we talked to the communications department about that

[1:32:36] Voice 10: when they were drafting it you know is there is there sort of a standard comment that you can make

[1:32:41] Voice 10: about to every island community right and we said basically it's call before you dig

[1:32:49] Voice 10: right and that they are calling but they're not asking that they're not asking all of the

[1:32:54] Voice 10: questions yeah i mean yeah so we yeah and there is a checklist of the sdrd that includes our bar

[1:33:02] Voice 10: um but again it's it's sometimes we've already started and it's still counterintuitive

[1:33:09] Voice 10: it's a wild west of some of these islands you actually have to to do anything because

[1:33:14] Voice 10: boy this is the bush isn't it yeah okay okay so we're at uh uh 25 after 12 and um we've got a

[1:33:27] Voice 10: break coming up at one we've got one more application so uh and the meeting procedures so

[1:33:35] Voice 10: shall we do um 9.1 yes next and uh so this is starting on page 31 of the regular agenda

[1:33:41] Voice 10: agenda. So let's get to back to that. Now I've got to wake up my computer and go back to the big agenda, page 31. This is where I passed it. Excuse me, everybody scrolling madly. We used to have books, you know, but now pages are on a scroll.

[1:34:08] Voice 10: I

[1:34:08] Trustee Rogers (probable): think it's Planner Baugh.

[1:34:10] Voice 10: Yeah.

[1:34:12] Voice 10: No, I've got it noted down.

[1:34:14] Voice 10: Partly he's with us.

[1:34:16] Voice 10: And I think this is another, just making sure people know,

[1:34:22] Voice 10: we're on 9.1, page 31.

[1:34:24] Voice 10: Please go ahead, Planner Baugh, if you want to present this one.

[1:34:28] Voice 2: Sure.

[1:34:29] Voice 2: So this one is a application,

[1:34:32] Voice 2: this application is a request for the LTC to waive the minimum 10% lot

[1:34:36] Voice 2: frontage requirement in order to facilitate a two-lot subdivision at 650 Dulcey Road on Gambier

[1:34:43] Voice 2: Island and staff are recommending approval of this request because it's a panhandle lot.

[1:34:50] Voice 10: Panhandle lot, okay thank you. I can see the report is here, it's pretty

[1:34:59] Voice 10: clear. Anybody have questions for the planner? I just have a couple comments rather than

[1:35:06] Voice 10: questions for clarification. To me it seems quite straightforward. Okay.

[1:35:10] Voice 10: have questions i

[1:35:12] Trustee Rogers (probable): know i understand the staff i never quite understood this 10 because

[1:35:17] Trustee Rogers (probable): we see it applications to waive it all the time okay and then

[1:35:21] Trustee Rogers (probable): i guess if we're going to allow

[1:35:24] Trustee Rogers (probable): the subdivision you have to allow access but we don't allow the subdivision okay

[1:35:33] Voice 10: uh thank you and uh then i would like to open the floor to uh discussion or any motions so um

[1:35:40] Voice 10: Through the chair, I just actually have a comment about page 41. There's a form, and it says any input by the Islands Trust Fund. We could just get that form updated to say the Islands Trust Conservancy.

[1:35:59] Voice 10: but it's still um and just sort of comment i i although i didn't go to this place i do know the

[1:36:08] Voice 10: area um the land beside that 10 percent um is also to addison's property as well as the other side

[1:36:23] Voice 10: is what we call Lyons View Estates.

[1:36:26] Voice 10: It's a large, true, undeveloped area.

[1:36:29] Voice 10: There's quite a bit of wetland

[1:36:30] Voice 10: in both of those properties.

[1:36:32] Voice 10: But this is slightly higher up.

[1:36:35] Voice 10: So it's quite an undeveloped part

[1:36:38] Voice 10: of the southwest peninsula.

[1:36:42] Voice 10: And it looks like it fits

[1:36:43] Voice 10: the little lot right beside it.

[1:36:46] Voice 10: It also looks like it's got under 10%.

[1:36:49] Voice 10: I think it's a typo, page 32.

[1:37:00] Voice 10: two um in the middle where you talk about panhandle lot there under issues and opportunities

[1:37:05] Voice 10: it references the hornby land use by that's just a typo is it that

[1:37:09] Voice 2: is just a typo yep and it um

[1:37:12] Voice 2: the reference to the 8.64 is is the correct reference for the gambier land use okay thank

[1:37:18] Voice 10: you i just wanted to confirm that so because i have seen it yeah same thing referenced on

[1:37:24] Voice 10: hornby and other islands too with the panhandle lots when you're dividing something into two

[1:37:29] Voice 10: okay so go ahead through the chair i'm ready to make a recommendation i know that the camera

[1:37:34] Voice 10: local trust committee as per local government act section 512 parentheses 2 the gambier island

[1:37:43] Voice 10: local trust committee exempt proposed law b in the subdivision layout plan for gm sub

[1:37:51] Voice 10: twenty one nine point one from meeting the gambier island land use bylaw regulation eight point six

[1:37:59] Voice 10: one minimum ten percent block frontage on a highway required thank you and the motion has

[1:38:06] Voice 10: been moved and seconded by dan rogers uh any discussion no okay then i'm going to call the

[1:38:12] Voice 10: question all those in favor one two three hands four thank you very much that motion passes okay

[1:38:20] Voice 10: Okay, and now we're on to 9.5, page 86 of our agenda.

[1:38:28] Voice 10: And this is the final reading, I guess, of the meeting procedures bylaw.

[1:38:37] Voice 10: Sorry, I'm still getting there.

[1:38:44] Voice 10: Okay, and I don't even know if we need to say anything about it.

[1:38:50] Voice 10: It's just make a motion, Dan.

[1:38:51] Voice 10: I'll

[1:38:52] Trustee Rogers (probable): move that the Gambier Island Local Trust Committee bylaw number 1555 cited as Gambier Island Local Trust Committee meeting procedure bylaw 2022 be adopted.

[1:39:01] Voice 10: Thank you. Seconder? Kate Louise Stamford? Any more discussion? All those in favor? Thank you. That passes unanimously. Our meeting procedures bylaw is adopted.

[1:39:14] Voice 10: Okay. Now we are at 1230. Shall we keep going? Or do you want to take a break?

[1:39:21] Voice 10: well

[1:39:21] Trustee Rogers (probable): i would like a break to i mean i would like

[1:39:24] Voice 10: a short break

[1:39:25] Trustee Rogers (probable): but i wonder whether we should just

[1:39:26] Trustee Rogers (probable): break from 12 30 to 1 rather than 1 30 and start again at 1 o'clock i

[1:39:31] Voice 10: would love that my water

[1:39:33] Voice 10: bottle is empty okay so we're going to take a break now um for half an hour and um we'll come

[1:39:40] Voice 10: back into the meeting at um one o'clock okay thank you that suit you okay diane yes yes

[1:39:52] Voice 10: Yes, it does.

[1:39:54] Voice 10: Okay, thank you.

[1:39:56] Voice 10: Then we'll break for half an hour.

[1:39:57] Voice 10: I'm just going to leave all this technology running, but I'll just...

[1:40:02] Trustee Rogers (probable): I always just turn the camera and the mic off.

[1:40:06] Voice 10: Yes, well, I'll do that on the Zoom meeting, but I'm just letting people know.

[1:40:10] Voice 10: Okay, good.

[1:40:11] Voice 10: Thank you.

[1:40:12] Voice 10: And I'm just going to...

[2:09:33] Voice 10: everybody. I'm going to turn on the camera in a moment and get

[2:09:36] Voice 10: the meeting underway. I just have to find my agenda. I'm

[2:09:56] Voice 10: turning on the video streaming. Hey, can you hear us? Okay,

[2:10:15] Voice 10: Diane?

[2:10:16] Voice 5: Yes, I can.

[2:10:17] Voice 10: Thank you. All right. And I'd like to call

[2:10:20] Voice 10: the meeting back to order after our lunch break. And we're going

[2:10:24] Voice 10: to continue now uh this is the gambier vocal trust committee uh meeting march 2022 and um

[2:10:32] Voice 10: we're going to continue with uh item 10.1 the gambier island official community plan

[2:10:36] Voice 10: and ladies targeted review project staff report page nine zero just

[2:10:41] Trustee Rogers (probable): just to be clear this is what

[2:10:44] Trustee Rogers (probable): i'm seeing i'm not seeing the video anymore i'm seeing a picture of you so maybe maybe it's my

[2:10:51] Trustee Rogers (probable): way i'm locked in oh i just thought thank you thank you

[2:10:54] Trustee Rogers (probable): i i um it doesn't appear i don't know

[2:11:00] Trustee Rogers (probable): what is that diane what are you seeing are you seeing a video of the of the the local trust

[2:11:07] Trustee Rogers (probable): committee no

[2:11:08] Voice 5: i'm seeing sue ellen and uh nothing for you right

[2:11:12] Trustee Rogers (probable): well me i'm i'm i've got my camera

[2:11:15] Trustee Rogers (probable): off but we're talking about the broadcast camera uh

[2:11:19] Voice 5: from here i don't see the the local trust

[2:11:22] Voice 5: committee there

[2:11:23] Trustee Rogers (probable): it is yes

[2:11:24] Voice 10: i pressed that once and then um okay now

[2:11:29] Trustee Rogers (probable): you've got just kate louise

[2:11:30] Trustee Rogers (probable): yep

[2:11:31] Voice 10: what about

[2:11:32] Trustee Rogers (probable): you just

[2:11:34] Voice 10: a bit this way over here camera

[2:11:41] Voice 10: okay one second while i adjust things now

[2:11:48] Trustee Rogers (probable): you only have you you have to get this back out yeah

[2:11:51] Voice 10: Yeah, can

[2:11:52] Trustee Rogers (probable): you tell them I don't

[2:11:55] Voice 6: need to be on both

[2:11:55] Voice 10: Dan and I are using these things.

[2:11:59] Voice 10: So we'll see. There we go.

[2:12:01] Voice 11: Okay, thank you. Okay,

[2:12:03] Voice 10: thanks everybody for your input, and we'll

[2:12:06] Voice 10: recommence the meeting now. And we've also got in the room with us just so you know,

[2:12:11] Voice 10: Heather Carr, our regional planning manager sitting right beside me here, you can probably

[2:12:14] Voice 10: just see her hand right there. Yes, that's right. There she is. Okay. Just so people know,

[2:12:21] Voice 10: there's no members of the public in the room where only the four of us are here and then there are

[2:12:25] Voice 10: staff uh on screen there's jillian and um so i'm going to begin now with the official community

[2:12:32] Voice 10: plan staff report page nine zero and uh who's doing this one there's a jillian i think marlis

[2:12:42] Voice 10: and marvis

[2:12:43] Voice 10: marlis i don't think oh there you are hello hi so we've got planner mccarless mccarger

[2:12:48] Voice 10: and Gillian Nicol with us to present this.

[2:12:53] Voice 10: So please go ahead, Planner McArdle.

[2:12:55] Planner McCargar: Hi, so I'm just going to give a brief update

[2:12:58] Planner McCargar: on the Gambier OCP LUB project.

[2:13:02] Planner McCargar: You see before you, there's an updated project charter,

[2:13:07] Planner McCargar: which has just been updated to reflect the revised timeline.

[2:13:11] Planner McCargar: We're going into phase two of the project.

[2:13:14] Planner McCargar: There have been some delays just due to staff turnover

[2:13:17] Planner McCargar: over and they were previously trying to hire a consultant for phase one but weren't able to so

[2:13:24] Planner McCargar: that's when we brought Jillian on the working group has had two meetings so far over zoom

[2:13:32] Planner McCargar: and staff have been working with them to develop the engagement framework which was added as an

[2:13:38] Planner McCargar: addendum to this report to this agenda and we are still working with the Squamish nation trying to

[2:13:47] Planner McCargar: set up a staff to staff meeting to discuss how they would like to be engaged with the project

[2:13:54] Planner McCargar: we've one bit of information that i didn't include in the staff report just because it's

[2:14:00] Planner McCargar: been yeah we've kind of had to do it with a short timeline but we've hired a graphic

[2:14:06] Planner McCargar: designer to develop a community map of gambier the map will serve as an illustrative tool

[2:14:12] Planner McCargar: to show the different areas of Gambier.

[2:14:15] Planner McCargar: It's going to help to identify communities,

[2:14:19] Planner McCargar: camps, docks, et cetera.

[2:14:21] Planner McCargar: And we've circulated the first draft so far

[2:14:24] Planner McCargar: to the working group for comment.

[2:14:26] Planner McCargar: And so we've received some comments back.

[2:14:28] Planner McCargar: And then once completed,

[2:14:30] Planner McCargar: the map's going to be used as an engagement tool

[2:14:32] Planner McCargar: in our engagement sessions with the community

[2:14:37] Planner McCargar: just as a way to show where everything is

[2:14:41] Planner McCargar: And Trustee Stamford has been sort of instrumental in getting that going.

[2:14:47] Planner McCargar: So she might have a few words to say about the map afterwards.

[2:14:51] Planner McCargar: And then I'll just talk briefly about the engagement framework, which was added as an

[2:14:58] Planner McCargar: addendum.

[2:14:59] Planner McCargar: Jillian's been the main one working on developing the framework with guidance from the working

[2:15:05] Planner McCargar: group.

[2:15:05] Planner McCargar: And it's been modeled after IAP2, which is Best Practices for Public Engagement.

[2:15:12] Planner McCargar: It's a high-level overview that outlines the values and principles for engagement as we go forward on this project.

[2:15:23] Planner McCargar: It's going to be, the engagement levels are going to be a combination of inform, consult, and involve.

[2:15:30] Planner McCargar: And the document just outlines some tools and techniques that will be used. It also outlines interested and affected parties that are specific to the Gambier community.

[2:15:43] Planner McCargar: And then the framework is going to serve as a guide for the consultant once they're hired to begin creating a more detailed engagement plan and then also to implement the engagement activities.

[2:15:56] Planner McCargar: And that's, that's my update. So if you have any questions or if Jillian if you wanted to add anything to the engagement framework.

[2:16:04] Voice 4: Go ahead, Jillian.

[2:16:05] Voice 4: Yeah, thank you.

[2:16:07] Voice 4: Yeah, the engagement framework, it is a tool to help start the process and building an engagement strategy. And so we, we just, we've, we followed the Ganges Village

[2:16:21] Voice 4: village OCP, or I don't know the proper title for that project, but the Ganges Village

[2:16:27] Voice 4: project, we're following along their steps. So we're going to be updating, we're going to be

[2:16:32] Voice 4: actually creating a website or a webpage similar to theirs. And we've, we, we created the framework

[2:16:38] Voice 4: based on their framework. So some of the, it's the, some of the same language and that's because

[2:16:43] Voice 4: it's supposed to be brought on purpose. And then there's specific language dedicated to Gambier.

[2:16:50] Voice 4: yeah does that we're here to answer any questions let me get any questions very

[2:16:55] Voice 10: good thank you this

[2:16:56] Voice 10: is the purpose is to um talk about amending the uh project charter and uh is that correct

[2:17:03] Voice 10: um i was just gonna go ahead from from my perspective um it's been um i'm really glad we

[2:17:13] Voice 10: initiated an introduction for our working group members. We have members that are

[2:17:22] Voice 10: have been on the island for 60 years and then we have other members who have been there maybe a

[2:17:29] Voice 10: year and it became very clear that understanding from one part of the island to the other was

[2:17:36] Voice 10: was very limited which then the challenge of how best to engage was part of of what we saw so this

[2:17:46] Voice 10: is where the idea of the map came up I'm also hoping to work with Marlis and Jillian to have

[2:17:53] Voice 10: a physical map created that is companion to our neighborhood community friendly map and that will

[2:18:00] Voice 10: will include other things that the working group also suggested which was elevation indicators

[2:18:08] Voice 10: names of all streams the main streams eelgrass all the physical attributes and again trying to

[2:18:17] Voice 10: think of how the community with the challenges of being so isolated from each other could view

[2:18:24] Voice 10: the island as a whole so i think that's been quite valuable one of the challenges i think is

[2:18:29] Voice 10: because we don't have the discussion papers and we understood that is I think sometimes the working

[2:18:36] Voice 10: group thinks they're a group without a purpose right now they're trying to say well we don't

[2:18:42] Voice 10: really know what the engagement will be until we see you know how many of those topics can be

[2:18:48] Voice 10: how they're going to be framed then that will better inform how they move forward and we have

[2:18:54] Voice 10: have lost one member and that was you know honestly that was part of the reason but they

[2:19:00] Voice 10: are willing to come back in other capacities um as we get deeper into the process so it's

[2:19:08] Voice 10: been very valuable for me um and I love my new map I really appreciate the fast-moving

[2:19:16] Voice 10: um work that staff did to get that map up and running because we knew we had today is the

[2:19:23] Voice 10: a deadline so that was good so i i want to thank you that's that's great and i want to make sure

[2:19:30] Voice 10: that i'm seeing this map because i'm totally it's not on there okay if we were working on it as i

[2:19:35] Voice 10: was coming across on the very end um marlis you did get my last email saying that i had worked

[2:19:41] Voice 10: things out yes

[2:19:43] Planner McCargar: i saw that yes

[2:19:44] Voice 10: good so i think we're all good now okay thank you i just wanted

[2:19:48] Voice 10: to make sure i wasn't yes no i'll send it around i i just want less cute critters they're really

[2:19:54] Voice 10: really cute but it looks like a zoo on the on the draft

[2:19:59] Voice 10: map that she's talking about but we

[2:20:01] Voice 10: have that we haven't seen we haven't seen yes that's right I know but there's a lot of critters

[2:20:06] Voice 10: on this okay so it sounds like you've been pretty involved in this uh trustee Stanford and uh um

[2:20:15] Voice 10: thank you for pitching in part of the reporting out um do you have any concerns with the

[2:20:21] Voice 10: recommendation that staff have put here on page 9-0? No, I think that's it. Okay, I guess I have

[2:20:30] Voice 10: one question. Is there some realistic possibilities of recruitment? How's that part going? Recruiting

[2:20:39] Voice 10: for the engagement person?

[2:20:43] Planner McCargar: Yeah, I'm working on a, what's it called? It's going to be a different

[2:20:50] Planner McCargar: process than the RFP process it's a request to quote so we can send it directly to consultants

[2:20:59] Planner McCargar: so we're hoping to have that done really within the next week and I'm going to call some consultants

[2:21:06] Planner McCargar: and see if they have time and would be interested and then we'll send it directly to them and from

[2:21:11] Planner McCargar: what I understand it's a quicker turnaround so we yeah we're hopeful that we have a consultant

[2:21:17] Planner McCargar: in place.

[2:21:18] Voice 10: Okay. And Jillian may be able to get some sleep. Right, Jillian?

[2:21:25] Voice 4: Oh, are you, yes,

[2:21:28] Voice 4: the Islands 2050 project? Is that where you're referring to? Yeah, well,

[2:21:31] Voice 4: everything combined.

[2:21:32] Voice 4: Yes.

[2:21:33] Voice 10: Yeah. Thank you for pitching in. Yeah, and well, so I would, so I can make a motion.

[2:21:40] Voice 10: I move that the Gambier Island Local Trust Committee endorse the Gambier Island Official

[2:21:44] Voice 10: community plan and land use bylaw targeted review project engagement framework okay that's not the

[2:21:52] Voice 10: same as the motion

[2:21:53] Trustee Rogers (probable): you're looking at the addendum i think i think oh

[2:21:58] Voice 10: thank you yes

[2:22:00] Trustee Rogers (probable): the project charter it's in the main oh yes

[2:22:05] Voice 10: sorry i

[2:22:07] Voice 10: thought i was

[2:22:07] Trustee Rogers (probable): on 10 there's two different

[2:22:08] Trustee Rogers (probable): motions yes

[2:22:10] Voice 10: okay so which one do you want to do first i

[2:22:13] Trustee Rogers (probable): can do the one about the project charter

[2:22:15] Trustee Rogers (probable): if you want okay are you content with

[2:22:17] Trustee Rogers (probable): the project charter yeah

[2:22:19] Voice 10: okay so

[2:22:21] Trustee Rogers (probable): then i'll move

[2:22:23] Trustee Rogers (probable): i'll move that the gambier island local trust committee endorsed the gambier island official

[2:22:27] Trustee Rogers (probable): community plan and land use by live targeted review project charter dated october 14 2021

[2:22:34] Trustee Rogers (probable): as amended why we don't read them but that's fine as a man okay

[2:22:39] Voice 10: thank you do i have a seconder thank

[2:22:41] Voice 10: you kate louise and uh any discussion just making sure diana's clear on where we are yeah this is

[2:22:47] Trustee Rogers (probable): nine

[2:22:47] Voice 10: zero correct and the main

[2:22:51] Voice 10: package yeah the main package this is 10.1 so that's what i have

[2:22:55] Voice 10: been saying so this is great that we're doing it first and that's what my confusion was so this is

[2:23:00] Voice 10: thank you for helping me sort it out and um i

[2:23:05] Trustee Rogers (probable): just have a question i just want to make sure that

[2:23:08] Trustee Rogers (probable): trustee stamford in particular has seen the amended dates for the for moving us forward

[2:23:14] Trustee Rogers (probable): and she's she understands they are what they are

[2:23:16] Voice 10: well that's that's it right they are what they are

[2:23:20] Voice 10: and now

[2:23:21] Voice 10: we fit into it in the long run and

[2:23:23] Trustee Rogers (probable): my understanding is because a few meetings ago we

[2:23:25] Trustee Rogers (probable): substantially substantially we had a fairly detailed discussion about the objectives and

[2:23:31] Trustee Rogers (probable): in scope and out of scope and amended a bunch of those but i don't my understanding is this

[2:23:36] Trustee Rogers (probable): has changed am i right about that marlis or whoever no

[2:23:40] Voice 4: it hasn't changed just the timeline

[2:23:42] Voice 4: has changed thank

[2:23:43] Trustee Rogers (probable): you yeah we just

[2:23:44] Voice 4: wanted to update the timeline correct and thank you okay

[2:23:49] Voice 10: thank you so

[2:23:50] Voice 10: any more discussion then i'll call the question on the motion all those in favor

[2:23:55] Voice 10: one two three hands go up that motion passes thank you i'm just wondering how much information

[2:24:01] Voice 10: goes out to the working group because i i saved the staff report marlis um and just wondered if

[2:24:08] Voice 10: it's worth sending this kind of stuff out to them or does that make it more confusing i don't know

[2:24:17] Planner McCargar: i hadn't really given that too much thought i don't know if it's something they would be

[2:24:21] Planner McCargar: interested in um jillian do you have any thoughts on whether we should communicate this it was

[2:24:26] Voice 10: It

[2:24:27] Planner McCargar: was the

[2:24:27] Voice 10: engagement part that I sent.

[2:24:31] Voice 10: I've held back thinking.

[2:24:34] Voice 4: So, Trustee Stanford, yes, we will be sending the engagement framework.

[2:24:38] Voice 4: If you'd like us to, we can definitely send that to the working committee.

[2:24:42] Voice 4: We just wanted to make sure the three of you saw it and approved it,

[2:24:46] Voice 4: if you had any changes, and then, yeah, we'll send it over.

[2:24:50] Voice 4: I don't think

[2:24:51] Voice 4: we'll send the project charter over.

[2:24:54] Voice 4: No, we can.

[2:24:55] Voice 4: Yeah, okay.

[2:24:56] Voice 4: Okay, thanks.

[2:24:57] Voice 10: So the framework and staff report page 57. Oh, okay, it's way down here. There it is. Okay, I just wanted to be on the correct page. So it's page five zero of 59 of the addendum. Right. Okay, thank you. So that's what you were speaking to before. All right.

[2:25:23] Voice 10: I have a question. Yes.

[2:25:26] Voice 10: Sorry, not me.

[2:25:28] Voice 10: um would the project be considering um referring this to bowen island municipality

[2:25:39] Voice 11: should be i

[2:25:40] Voice 10: think it should be uh as a member of bowen island council and the bowen trustee

[2:25:45] Voice 10: um partly just because i think it helps all the the neighbors in the trust area see what's

[2:25:51] Voice 10: happening with their ocps and the i'm interested in the you know the uh style and the structure

[2:25:58] Voice 10: that you develop so go ahead Jillian yeah

[2:26:05] Voice 4: um would you like us to I'm just looking at the

[2:26:08] Voice 4: engagement um framework right now would you like I didn't actually add um under the interest in

[2:26:14] Voice 4: effective parties list I didn't actually add uh Bowen Island Municipality should we

[2:26:18] Voice 4: add that add them to that list I

[2:26:22] Voice 3: just have the Sunshine

[2:26:22] Voice 4: Coast Regional District and Islands

[2:26:24] Voice 4: distressed council yeah yeah

[2:26:28] Trustee Rogers (probable): i wonder i wonder what i mean this is your engagement strategy as

[2:26:31] Trustee Rogers (probable): opposed to the actual proposed bylaws which would be referred out yeah

[2:26:37] Voice 10: okay right is

[2:26:39] Trustee Rogers (probable): that my am i

[2:26:40] Trustee Rogers (probable): understanding this correctly correct

[2:26:41] Voice 10: oh right then right

[2:26:43] Trustee Rogers (probable): then i withdraw that idea

[2:26:44] Trustee Rogers (probable): and as i was

[2:26:46] Trustee Rogers (probable): saying i was thinking the care fast was correct but uh but i think this is about this is just

[2:26:51] Trustee Rogers (probable): about who we're going to talk to right ideas etc right

[2:26:56] Voice 10: right thank

[2:26:57] Trustee Rogers (probable): you i would i would draw that

[2:26:59] Voice 10: idea yeah that's fine thank you again i just like to comment that seems to be a bit of the glitch

[2:27:04] Voice 10: that we're having as well is this the engagement portion right it's not the actual referral

[2:27:11] Voice 8: and

[2:27:12] Voice 10: what are the issues so um it that's sort of where the working group is kind of going well

[2:27:20] Voice 10: well, where exactly do we fit in?

[2:27:22] Voice 10: But I think once we start moving through it,

[2:27:24] Voice 10: it will become more clear

[2:27:26] Voice 10: and then there'll be other opportunities

[2:27:27] Voice 10: to actually to work with the official community.

[2:27:30] Voice 10: So, right.

[2:27:32] Voice 10: Thank you.

[2:27:33] Voice 10: The other thing was a bunch of places

[2:27:35] Voice 10: I saw the words primarily list

[2:27:38] Voice 10: and I imagine that means a primary list.

[2:27:44] Voice 4: It's supposed to be preliminary.

[2:27:47] Voice 4: Preliminary.

[2:27:47] Voice 10: Okay, thank you.

[2:27:49] Voice 4: My

[2:27:50] Voice 10: bad, I'll fix that. Okay, I think it's in a few places. I didn't even type.

[2:27:57] Trustee Rogers (probable): Preliminary. Preliminary.

[2:27:59] Voice 10: I thought maybe it was primary and I was going what's secondary. Okay,

[2:28:02] Voice 10: thank you. Did I see your hand up?

[2:28:04] Voice 4: Yeah, I would like to just comment on the, if you go to page

[2:28:08] Voice 4: one has a really great timeline that the, I believe it's the regional planning committee

[2:28:14] Voice 4: or Heather created it and it does show that in the the timeline shows project charter public

[2:28:22] Voice 4: engagement first reading so that hopefully will and then like the timeline will hopefully help

[2:28:28] Voice 4: we haven't provided this to the working committee so perhaps maybe this will help clear up some yeah

[2:28:35] Voice 10: some of

[2:28:37] Voice 10: the what are we talking about questions yes yeah good good okay thank you any other

[2:28:43] Voice 10: other questions for the planners? Okay, now you're not

[2:28:47] Voice 10: going to go back to where I was now. Okay. Page five zero. So I

[2:29:00] Voice 10: moved that the Amber and local trust committee endorsed the

[2:29:03] Voice 10: Amber Island official community plan and land use bylaw targeted

[2:29:07] Voice 10: review project engagement framework and graphic. Okay.

[2:29:12] Voice 10: Dan Rogers has seconded that. Any more discussion? Okay, then

[2:29:17] Voice 10: I'm going to call the question all those in favor. Thank you,

[2:29:21] Voice 10: Planner Marlis and Dillian Nicol. That's great. Thanks

[2:29:25] Voice 11: a lot. Thank you.

[2:29:26] Voice 10: Great to see this moving

[2:29:27] Voice 10: ahead. Okay. And now we're going to move on to Keats Island Foreshore Project. That's page 95.

[2:29:38] Voice 10: We've got some correspondence. Oops, I've got to go back to the regular agenda.

[2:29:43] Voice 11: All right. Yeah, 95. There it is.

[2:29:54] Voice 10: So who would like to speak to this one?

[2:30:00] Voice 10: i can okay thank you marvis is uh is officially working on the kate charlotte project now oh um

[2:30:08] Voice 10: but yeah we i mean we received um if you all remember the uh you gave second reading first

[2:30:17] Voice 10: read first reading first reading to um the keeps drawing bylaw and it was re-referred we did a

[2:30:25] Voice 10: second referral on that. And we did receive a letter from

[2:30:30] Voice 10: Spotify. And they have some recommendations for some and

[2:30:39] some and a request for some to understand the rationale.

[2:30:46] Voice 10: So it

[2:30:47] Voice 10: is to do with as you wish.

[2:30:50] Voice 10: Okay, thank you. Go ahead, Dan Rogers.

[2:30:53] Voice 10: just so

[2:30:54] Trustee Rogers (probable): thank you um there was a so i i think that we need to be i i feel like i've been a bit

[2:31:09] giving

[2:31:09] Trustee Rogers (probable): contrary messages on this project because i've often said let's move it forward let's keep

[2:31:15] Trustee Rogers (probable): moving let's not get stalled but i'm about to say i think we need to take a little moment and i one

[2:31:20] Trustee Rogers (probable): of the things i've often said is well i have said is once we hear from um any of the relevant

[2:31:29] Trustee Rogers (probable): referral first nations or any other referral but mostly for first nations we may need to

[2:31:35] Trustee Rogers (probable): stop and think about what it is they're saying so we have a referral from them

[2:31:40] Trustee Rogers (probable): um but a couple of the recommendations in particular would be uh entirely

[2:31:47] Trustee Rogers (probable): quite contrary to what we're hearing we heard last summer and fall from the community um and of course

[2:31:58] Trustee Rogers (probable): the um Squamish wouldn't have been involved and would have seen or know any of that

[2:32:06] unless unless they took the time to go through the

[2:32:10] Trustee Rogers (probable): correspondence which is unlikely

[2:32:12] Trustee Rogers (probable): And all of their points are well taken, would be consistent with what are discussions that

[2:32:22] Trustee Rogers (probable): are occurring in many places, including in many places in the traditional territories

[2:32:28] Trustee Rogers (probable): of the Squamish Nation, but also in other islands and places like that.

[2:32:34] Trustee Rogers (probable): And I just found out the other day there's actually a similar discussion going on in

[2:32:39] Trustee Rogers (probable): North Pender right now.

[2:32:40] Voice 8: North or

[2:32:41] Voice 8: south, I forget.

[2:32:42] Voice 8: no

[2:32:42] Trustee Rogers (probable): south already did it uh they'll put a dpa in but north pender is having a discussion about

[2:32:48] Trustee Rogers (probable): setbacks etc but they're in a slightly different scenario they have quite a few

[2:32:55] Trustee Rogers (probable): undeveloped waterfront lots other than the two big ones in the middle of the island there's almost

[2:33:00] Trustee Rogers (probable): nothing that's undeveloped already that's a waterfront but there's a couple on the north

[2:33:05] Trustee Rogers (probable): shore but nothing really so you know all of you know as we discussed in october the horse is

[2:33:12] Trustee Rogers (probable): already a bar how do we build a better bar it's really a question um anyway what i would like to

[2:33:20] Trustee Rogers (probable): do is have a discussion here and and talk staff about how we um engage with squamish

[2:33:28] Trustee Rogers (probable): and try and explain the dynamic that led us to the first reading of the first bylaw

[2:33:34] Trustee Rogers (probable): understand their considerations and whether they really think some of the proposals they've made

[2:33:40] Trustee Rogers (probable): for example around um you know grass beds etc are necessary given uh provincial regulations

[2:33:49] Trustee Rogers (probable): although i'm quite i'm all over protecting your grass explain why we had the discussion around

[2:33:54] Trustee Rogers (probable): around mooring buoys and decided that for ourselves,

[2:33:58] Trustee Rogers (probable): that that was a restriction

[2:34:04] that was not gonna

[2:34:06] Trustee Rogers (probable): be one that we could enforce.

[2:34:08] Trustee Rogers (probable): So why would we put it in?

[2:34:10] Trustee Rogers (probable): We took a more educational approach related to that.

[2:34:13] Trustee Rogers (probable): Anyway, I'd like to have a discussion.

[2:34:15] Trustee Rogers (probable): And what I want to understand from the RPM

[2:34:18] Trustee Rogers (probable): and from the planner is what's the appropriate language

[2:34:25] level of

[2:34:25] Trustee Rogers (probable): involvement of a trustee in that given that most because i was going to recommend that

[2:34:29] Trustee Rogers (probable): i'd be part of those discussions but i know this is really a staff to staff discussion that you're

[2:34:35] Trustee Rogers (probable): having i think mr what's his name loveridge latimer

[2:34:39] Voice 10: andrew latimer

[2:34:40] Trustee Rogers (probable): latimer is a staff

[2:34:42] Trustee Rogers (probable): it's not a physical and i know those divisions are often you're supposed to staff but i wanted

[2:34:49] Trustee Rogers (probable): to offer that and ask whether that would in these circumstances be appropriate um for me to suggest

[2:34:57] Trustee Rogers (probable): that uh we set up a meeting where i come as well as for staff come and i don't want to intrude into

[2:35:04] Trustee Rogers (probable): staff the staff matters if you think that would be breaking protocol so um anyway

[2:35:11] Voice 10: i don't think

[2:35:12] Voice 10: so i think that would be helpful because obviously this is the ltc's document and they have requested

[2:35:19] Voice 10: or rationale so i think i think that would be a good idea yeah

[2:35:27] Trustee Rogers (probable): and while you know all the

[2:35:30] Trustee Rogers (probable): drafting and the background documents and the work a lot of the work has been done has been

[2:35:34] done by staff you know i i i've been

[2:35:37] Trustee Rogers (probable): a proponent of many of the structures of this of this and uh

[2:35:41] Trustee Rogers (probable): have also been the recipient of a lot of the commentary about what we've proposed and uh

[2:35:47] Trustee Rogers (probable): it was me that moved the motion to rescind first reading and roll back the seven and a half to the

[2:35:54] Trustee Rogers (probable): seven and a half meters um and i did so you know after a lot of feedback and and i'm pretty

[2:36:02] Trustee Rogers (probable): committed to that as a community response and i think the squamish need to understand why

[2:36:08] Trustee Rogers (probable): um and they wouldn't and and i'm not sure they would so so if that's okay if you think that

[2:36:15] Trustee Rogers (probable): that's an appropriate way. And I looked at my two trustees to see if you think that's

[2:36:19] Trustee Rogers (probable): an appropriate way for it. I actually have a motion, which I've sent to Diane and I will,

[2:36:25] Trustee Rogers (probable): I can send it to you all if you need to, but I was going to move that the Gambier LTC request

[2:36:32] Trustee Rogers (probable): staff to work with Trustee Rogers to arrange a joint discussion with the Squamish Nation

[2:36:39] Trustee Rogers (probable): about the nation's referral response to the Keats Island foreshore protection bylaws

[2:36:45] Trustee Rogers (probable): to enhance understanding of that response

[2:36:48] Trustee Rogers (probable): and the development amendments of the current draft of the bylaws.

[2:36:54] Trustee Rogers (probable): If you need me to, I can forward that to you,

[2:36:57] Trustee Rogers (probable): if that's helpful to the two trustees to understand it.

[2:37:01] Voice 10: I think I understand.

[2:37:02] Voice 10: Go ahead.

[2:37:04] Voice 10: Before I second it, I'm just wondering,

[2:37:06] Voice 10: is it worth having a written response as well?

[2:37:10] Voice 10: well because this is all running through their records now well

[2:37:14] Trustee Rogers (probable): my my first proposal started out

[2:37:16] Trustee Rogers (probable): with prepare a reply but then i thought it might be useful to have the discussion first and then

[2:37:22] Trustee Rogers (probable): the reply but i don't know i mean this is all we're working it's a work you know we're all

[2:37:27] Trustee Rogers (probable): trying to

[2:37:28] Trustee Rogers (probable): figure out the best way forward in our relationship and i thought maybe if we had a

[2:37:32] Trustee Rogers (probable): discussion and then a reply uh but i i'd be convinced i can be convinced that the other way

[2:37:38] Trustee Rogers (probable): ways to go. Here's our reply. We'd like to have a discussion.

[2:37:42] Voice 10: I think a discussion is fine. It's

[2:37:44] Voice 10: just I attended a meeting with a lot of the rights and title staff and how they use this

[2:37:55] Voice 10: connect, Squamish connect data set. And I think what would be very helpful for them

[2:38:02] Voice 10: at the end of the day would be some kind of response. So it's recorded

[2:38:19] Trustee Rogers (probable): And that's why I wanted to, and I agree with you exactly, I don't want, but I also don't want them to just get a letter that says, by the way, thank you for your referral response that, by the way, we decided not to follow up with four or five things you recommended.

[2:38:35] Trustee Rogers (probable): without explaining to them the context of that um and the reason why we i came to the conclusion i

[2:38:43] Trustee Rogers (probable): don't want to speak for the two of you uh that a seven and a half meter setback or sorry a 15

[2:38:48] Trustee Rogers (probable): meter setback is simply not workable when the lots are only are only 80 feet deep um and there

[2:38:57] are dozens and dozens of them that are already built on and they're and they

[2:39:02] Trustee Rogers (probable): just simply aren't

[2:39:03] Trustee Rogers (probable): going to um uh it just simply isn't going to be workable for for a number of the people there

[2:39:10] are some

[2:39:11] Trustee Rogers (probable): people who would be fine for it but a whole bunch of anyway i'd like to explain

[2:39:15] Trustee Rogers (probable): i

[2:39:17] Voice 10: think this makes great sense because they ask questions can you

[2:39:20] Voice 10: provide rationale and for

[2:39:22] Voice 10: example and it makes sense that that would be a discussion perhaps with everybody looking at the

[2:39:28] Voice 10: same map or

[2:39:29] Voice 10: whatever and uh so i support your emotion i encourage you to right

[2:39:34] Trustee Rogers (probable): so so the only

[2:39:36] Trustee Rogers (probable): thing i would say is if they said they didn't want to have a meeting they want a written response

[2:39:39] Trustee Rogers (probable): then we morphed into a written response but i would like to start with offering them an opportunity

[2:39:45] Trustee Rogers (probable): to have a discussion and i spoke with planner carlos carlos

[2:39:50] Voice 10: mccarver i'm sorry marlo mccarver

[2:39:53] Trustee Rogers (probable): yeah um and and uh i think what i understood from discussions with marlis was that they had

[2:40:01] Trustee Rogers (probable): indicated that they were open to having a discussion so i'm hoping that's correct because

[2:40:05] Trustee Rogers (probable): it may actually enhance an ability to move into discussions you want to have again here too yes

[2:40:11] Voice 10: very useful because they're all connected now it

[2:40:15] Trustee Rogers (probable): was it's it's interesting um and i'm sort of

[2:40:18] Trustee Rogers (probable): diverging i know there's a i've made a motion but there hasn't been second yet

[2:40:22] um

[2:40:23] Trustee Rogers (probable): i was talking yesterday at the ec about this and um

[2:40:27] Voice 11: vice

[2:40:30] Trustee Rogers (probable): chair patrick because i said

[2:40:32] Trustee Rogers (probable): i would would be much better if we'd had an earlier engagement and we had the development

[2:40:38] Trustee Rogers (probable): of process although we're still in the development but and that we held a seat open for them or in

[2:40:44] Trustee Rogers (probable): at our working group that we hadn't had the relationship to like we invited them in but

[2:40:49] Trustee Rogers (probable): they had responded and she said well there's a better way because they just did a boat tour

[2:40:54] Trustee Rogers (probable): around Thedas and said that that had done a wonders for creating I was thinking back to

[2:40:59] Trustee Rogers (probable): our C2C meeting which is now probably six years

[2:41:02] Voice 11: ago 2017 yeah

[2:41:04] Trustee Rogers (probable): 20 and um and how that looked like

[2:41:08] Trustee Rogers (probable): it was the start of a really good strong relationship about a dozen or more from the

[2:41:13] Trustee Rogers (probable): Squamish Nation staff and uh and uh uh elected a number of like probably closer to 12 or 15

[2:41:22] Trustee Rogers (probable): came over to New Brighton and we had a wonderful meeting in the morning a lunch and then some

[2:41:29] Trustee Rogers (probable): ceremony in the afternoon it was really great and I wish that for example we could have had

[2:41:34] Trustee Rogers (probable): somebody from Squamish Nation when we did our boat tour of Keats Island because we did a boat tour

[2:41:39] Trustee Rogers (probable): um and maybe we maybe if we have to make it we have to maybe if they want we could offer them

[2:41:44] Trustee Rogers (probable): not for keats too that's to say if you'd like to do a tour around the island and show you some of

[2:41:49] Trustee Rogers (probable): the considerations and what's what the scenario is so that they can do that like we did before

[2:41:55] Trustee Rogers (probable): anyway uh i made my motion well

[2:41:58] Voice 10: i have some additional comments that sort of widen that

[2:42:01] Voice 10: idea out but let's get this motion okay

[2:42:04] Voice 11: so you're sending it very good

[2:42:06] Voice 10: so we get a motion that's

[2:42:07] Voice 10: moved and seconded and uh discussion i'll just add a little bit of discussion is that

[2:42:12] Voice 10: this sounds like it fits with our reconciliation action plan which talks about relationships i'm

[2:42:18] Voice 10: sorry i'm just skimming through it here but um it talks about who does what and there's a whole

[2:42:26] Voice 10: bunch of uh of work to do and um so i'm in support yeah so i'll go to call the question

[2:42:34] Voice 10: unless there's more discussion almost okay um all those in favor three three hands went up diane so

[2:42:44] Voice 10: that motion carries and uh go ahead trustee center i i i'm not sure where this fits so i'll put it in

[2:42:51] Voice 10: now is uh on tuesday i attended the conservance the house down conservancy networking workshop

[2:43:00] Voice 10: workshop, which was a whole day on in Squamish at Totem Hall.

[2:43:05] Voice 10: And it was primarily staff, Squamish Nation rights and title staff

[2:43:11] Voice 10: speaking to conservancies about how to get access to them,

[2:43:16] Voice 10: what they're dealing with,

[2:43:19] Voice 10: what they're expecting

[2:43:22] Voice 10: and just a bit of what went on with the staff.

[2:43:28] Voice 10: And it was very interesting.

[2:43:30] Voice 10: it was very valuable and this Squamish Connect is what they expect but they're also looking for as much data as they can.

[2:43:38] Voice 10: They have asked that they use the Marine Stewardship Initiative data.

[2:43:46] Voice 10: That seems to be what's working best for them to layer that information up

[2:43:50] Voice 10: so that that's their one stop that they can see where everything connects, at least for the water.

[2:43:57] Voice 10: um they re-emphasized the importance of the atomeo which is their giraffe vision

[2:44:09] Voice 10: and we do happen to have a copy of that i've sent more or less a copy as well

[2:44:17] Voice 10: um but one of the things that did come out was speaking to one of staff aaron and he actually

[2:44:24] Voice 10: lives on Bowen, that was his last name, he was on Gambier doing some research for the logging

[2:44:32] Voice 10: outfit that we have, the active loggers. And the loggers, they were going up the creek

[2:44:41] Voice 10: and the archaeologists that attended, they have loggers there, found two artifacts and

[2:44:48] Voice 10: one of the loggers themselves within another few minutes found a third artifact within that

[2:44:53] Voice 10: clear area where they're logging. Part of this, the importance of this is they really don't have an

[2:45:00] Voice 10: idea of what is in the interior of these islands. It's Gambier being sort of at the top of the pile

[2:45:06] Voice 10: right now. So I think we're going to see more interaction because they were amazed at how

[2:45:13] Voice 10: quickly they were finding stuff. And so I think hopefully we will find some more interaction

[2:45:22] Voice 10: action based on some of their recent ones and the fact there's the six staff I think four of them

[2:45:29] Voice 10: had only been on staff about six months so it's capacity building but that might be useful thank

[2:45:38] Voice 10: you go ahead oh yeah I'll just add a couple thoughts this is not directly related but

[2:45:45] Voice 10: tangentially um in the last couple or last week really um uh the province put out a

[2:45:52] Voice 10: a DRIPA action plan which I think is going to be really interesting to see you know how we all

[2:45:59] Voice 10: interact with that in particular legislation you know as planners we have been struggling with the

[2:46:09] Voice 10: fact that our the local government act is very specific about how we consult or whether we need

[2:46:16] Voice 10: to consult and and um so it'll be we've been wondering if the local government act will be

[2:46:24] Voice 10: looked at in terms of how we, you know, how we consult. The other thing that was interesting

[2:46:30] Voice 10: for us this last week was that we were introduced by the new Flynnward, the new land stewardship

[2:46:39] Voice 10: ministry. So

[2:46:41] Voice 10: they introduced a project that they are undergoing, which is a coastal marine

[2:46:47] Voice 10: strategy, which I think is very exciting and which they pointed out, you know, they started

[2:46:53] Voice 10: out their presentation saying BC is the only um you know prevent province in Canada that doesn't

[2:47:01] Voice 10: have a coastal strategy and the only one on the west coast in North America you know um so this

[2:47:07] Trustee Rogers (probable): is the west coast environment they were pushing just a couple years ago yeah it

[2:47:11] Voice 10: was in the mandate

[2:47:12] Voice 10: letters and we wrote

[2:47:14] Trustee Rogers (probable): a past emotions supporting their efforts to try and talk province into

[2:47:19] Trustee Rogers (probable): to exactly what you're talking about

[2:47:20] Voice 10: so they have um they're they have that initiative underway for

[2:47:24] Voice 10: a while i

[2:47:25] Trustee Rogers (probable): didn't know that yeah

[2:47:26] Voice 10: yeah so

[2:47:28] Trustee Rogers (probable): i could that could either whether it's legislation or a

[2:47:30] Trustee Rogers (probable): strategy it could change the game about the coastal marine yeah

[2:47:36] Voice 10: yeah yeah so that'll be

[2:47:38] Voice 10: very interesting to watch and i'm just on the um page 19 of the reconciliation action plan and it

[2:47:44] Voice 10: just uh is summarizing in that now we're in the implementation phase of uh with trustees

[2:47:52] Voice 10: and everybody having learned a lot and now it's gathering together to share information

[2:47:58] Voice 10: and understanding what your motion fits right into so that's um that's a good idea so we've

[2:48:03] Voice 10: passed your motion now right yeah

[2:48:05] Voice 6: i think yeah

[2:48:05] Voice 10: i think we did uh tell me if i'm wrong diane

[2:48:07] Voice 10: otherwise i'm wondering if we want to say anything more thank

[2:48:12] Trustee Rogers (probable): you for

[2:48:14] Trustee Rogers (probable): for the discussion around that

[2:48:16] Trustee Rogers (probable): that's sort of the way i anticipated this would go is that we would discuss that yeah emotion and

[2:48:22] Trustee Rogers (probable): figure out how to respond to this i think we now have at least a way forward that we can report

[2:48:27] Trustee Rogers (probable): back to uh

[2:48:29] Voice 11: to

[2:48:30] Trustee Rogers (probable): the community after we've had that discussion are

[2:48:33] Voice 10: you going to do an initial

[2:48:35] Voice 10: comment to the community saying uh

[2:48:40] Trustee Rogers (probable): you mean like a like a written one

[2:48:42] Voice 10: well just a little blur

[2:48:43] Voice 10: because they were there was some concern expressed about this particular report

[2:48:48] Trustee Rogers (probable): the staff report yeah yeah

[2:48:50] Trustee Rogers (probable): well that's why i asked that it be taken off the agenda so they're

[2:48:53] Trustee Rogers (probable): well i don't know how many are aware but some people are the report was there

[2:49:00] Trustee Rogers (probable): and advised Ms. Brown, who wrote me, that I asked to be removed

[2:49:06] Trustee Rogers (probable): so that we weren't dealing with specific recommendations at this point.

[2:49:11] Trustee Rogers (probable): And so we'll just take a pause while we have this conversation.

[2:49:16] Trustee Rogers (probable): I may, yes, it's probably a good idea for me to report out where we're at,

[2:49:21] Trustee Rogers (probable): send out my update for a while.

[2:49:24] Trustee Rogers (probable): Sort of thought I did that with the frequently asked questions.

[2:49:27] Trustee Rogers (probable): It's

[2:49:28] Voice 3: so good, too.

[2:49:30] Trustee Rogers (probable): well not everybody thought it was great but some

[2:49:33] Trustee Rogers (probable): people thought it was so okay hopefully it

[2:49:36] Voice 10: answers some questions very good all right thank you and uh then let's move on uh correspondence

[2:49:43] Voice 10: we just have the electoral boundaries page 97 i this is just here oops i'm in the wrong agenda

[2:49:50] Voice 10: uh oh i see um this is just here out of an interest i i received this as a municipal

[2:50:00] Voice 10: counselor and just have discovered over the years that sometimes uh trustees don't get them and so

[2:50:06] Voice 10: i just uh put it up there nine seven

[2:50:10] Trustee Rogers (probable): well let's be clear uh sorry i could just say the ec

[2:50:15] Trustee Rogers (probable): BC suggested that we send this to all LPCs just as a way to publishing it to the community if

[2:50:21] Trustee Rogers (probable): anybody reads it because my experience with BC although they put ads in the paper and stuff like

[2:50:27] that but often with things that are going on I

[2:50:31] Trustee Rogers (probable): think there's been ads on TV about this too but

[2:50:34] Trustee Rogers (probable): there are things that are going on within the province often people don't know there's an

[2:50:38] Trustee Rogers (probable): engagement process you know there might be three people in the whole of our area that are concerned

[2:50:44] Trustee Rogers (probable): about the electoral boundaries,

[2:50:46] Trustee Rogers (probable): but I just thought it was a good way of putting it.

[2:50:48] Trustee Rogers (probable): Yeah,

[2:50:49] Voice 10: and that's great.

[2:50:50] Voice 10: And I had wondered because Salt Spring

[2:50:53] Voice 10: has different boundaries for the regional district

[2:50:58] Voice 10: and for the province, provincial boundaries or something.

[2:51:02] Voice 10: Anyway, there's two rules for them in the elections results,

[2:51:10] Voice 10: which is a bit odd.

[2:51:11] Voice 10: anyway so if there's things that can be ironed out as well that people are aware of that's why

[2:51:17] Voice 10: i put this in here but it's basically about uh electing provincial mlas and what should be in

[2:51:23] Voice 10: arriving right

[2:51:24] Trustee Rogers (probable): and just while we're talking elections i just wanted people to know that

[2:51:28] Trustee Rogers (probable): the work has already started about the next um the next uh islands trust slash regional district

[2:51:35] Trustee Rogers (probable): for slash municipality elections and um and uh my understanding is the work is going on

[2:51:43] Trustee Rogers (probable): in relation to this uh that now the provision is that there'll be an ability for mail ballots

[2:51:50] Trustee Rogers (probable): universally so there will be some ability to do that across all of the areas it's complicated in

[2:51:59] Trustee Rogers (probable): our area because our local trust area has both the fcrd but also has metro vancouver

[2:52:06] Trustee Rogers (probable): just the two islands um but i think it's just two and

[2:52:10] Voice 10: then nine okay one of those islands

[2:52:13] Voice 10: well

[2:52:14] Trustee Rogers (probable): well on boyer i don't know if there i i think there's one individual landowner

[2:52:21] Voice 10: i think

[2:52:22] Voice 10: the rest of them are all so

[2:52:23] Voice 10: these little because i hate to see people go to the spend the

[2:52:29] Voice 10: time to do all that

[2:52:30] Trustee Rogers (probable): where but the passage island is it has many people a number of people there's

[2:52:38] Trustee Rogers (probable): other islands where people can't vote but pays the right thing because they're a corporation anyway

[2:52:45] Trustee Rogers (probable): yeah

[2:52:45] Voice 3: just to let

[2:52:46] Trustee Rogers (probable): you know that's unfolding and as to watch for that and unfold probably by the early

[2:52:50] Trustee Rogers (probable): present summer there'll be more information

[2:52:52] Voice 10: yeah that's a separate election process from yes not

[2:52:57] Voice 10: related

[2:52:57] Trustee Rogers (probable): that's not just talking about like

[2:52:59] Voice 10: yeah yeah and then i think going on is october 15th

[2:53:02] Voice 10: yeah yeah october 15th is our uh elections okay thank you um then moving on uh 12.1 we have this

[2:53:12] Voice 10: as sort of a standing item on our uh agenda this is climate change and mitigation and adaptation

[2:53:18] Voice 10: and i just wanted to flag i don't think you were there dan but at the ocean watch action committee

[2:53:24] Voice 10: um there were a number well somebody from squamish uh district of squamish asked for a

[2:53:32] Voice 10: a workshop on what are other communities doing about shoreline protection from climate change

[2:53:40] Voice 10: and sea level rise and so I wanted to flag it both the districts of Squamish and West

[2:53:47] Voice 10: Vancouver have done some things and there was anyway there's a I've already received

[2:53:52] Voice 10: and indicated an interest from Ruth about who was interested in the workshop so there

[2:53:57] Voice 10: is something coming up and there's more work being done on this there's more local examples

[2:54:01] Voice 10: examples of what communities are doing about climate change mitigation and adaptation.

[2:54:10] Voice 10: And I'll also just say I'm off to Association of Vancouver Island and Coastal Communities,

[2:54:16] Voice 10: so more islands and coastal kinds of places. And I'll be one of the workshop facilitators

[2:54:26] Voice 10: in the afternoon for a whole session on climate change with members of those communities. So

[2:54:31] Voice 10: So yeah, I'm on the BC Climate Leadership Steering Committee.

[2:54:37] Voice 10: Anyway, so anybody else have anything they want to say

[2:54:42] Voice 10: about climate change mitigation and adaptation?

[2:54:47] Voice 10: We need it.

[2:54:47] Voice 10: We need it.

[2:54:49] Voice 10: Well, you know, we have the...

[2:54:50] Planner McCargar: I think it's

[2:54:50] Voice 10: falling behind because of other things that are happening.

[2:54:54] Voice 10: I will just say about yesterday,

[2:54:57] Voice 10: I was reading the board newsletter from the Metro Vancouver.

[2:55:03] Voice 10: regional district board and one of the things in there was how their uh sewerage drainage functions

[2:55:13] Voice 10: are having to uh are having to make changes because of these atmospheric rivers

[2:55:19] Voice 10: yeah and uh and how it's putting such stress on the old infrastructure and just on the capacity

[2:55:26] Voice 10: of the water all coming in all at once and there's always uh infiltration into those systems of

[2:55:33] Voice 10: storm water goes in to the different kinds of drainage systems and anyway very challenging so

[2:55:41] Voice 10: i think we'll have that on our islands too we just probably don't have a way to measure it

[2:55:45] Voice 10: i should

[2:55:51] Trustee Rogers (probable): say just i think both trustee stamford and i mentioned what's called the meeting we were

[2:55:58] Trustee Rogers (probable): at last night which is the intercom for the sunshine coast intercom mental meeting which

[2:56:03] Trustee Rogers (probable): just a gathering of all local governments up there and um which was actually an excellent

[2:56:09] Trustee Rogers (probable): meeting um

[2:56:10] Trustee Rogers (probable): very very cooperative collegial uh lots of really good discussion very focused i

[2:56:17] Trustee Rogers (probable): think i think that is her name what's her name darnell

[2:56:20] Voice 10: she

[2:56:21] Trustee Rogers (probable): should she should share every meeting

[2:56:22] Trustee Rogers (probable): uh anyway she was excellent uh she just was just anyway but then allow the discussion when it was

[2:56:29] Trustee Rogers (probable): necessary it was very well done anyway the uh they had two things on the agenda one was there was uh

[2:56:36] Trustee Rogers (probable): uh about exactly what you're talking about which was about the fact that the infrastructure can't

[2:56:42] Trustee Rogers (probable): keep up with the the climate change storms and how they need to replace a bunch of their pipes

[2:56:48] Trustee Rogers (probable): and they and they there's quite a big discussion about build back better if a 24-inch pipe did

[2:56:54] Trustee Rogers (probable): before you better put a 30 inch pipe in now um and i was thinking of our roads on the islands

[2:57:00] Trustee Rogers (probable): and we're getting exactly the same infrastructure we've had for 35 years and it can't keep up with

[2:57:07] Trustee Rogers (probable): these storms the the ditches are not deep enough the culverts are not big enough and so we get

[2:57:13] Trustee Rogers (probable): runoff damage all the time i'm working on a uh on a project with people on keats to try and

[2:57:22] Trustee Rogers (probable): and ameliorate some of the damage

[2:57:24] Trustee Rogers (probable): going down to West Beach,

[2:57:26] Trustee Rogers (probable): which is one of the big beaches on Keats,

[2:57:28] because the runoff is getting

[2:57:31] Trustee Rogers (probable): so severe

[2:57:32] Trustee Rogers (probable): and we need to find a better structure to be able to do.

[2:57:36] Trustee Rogers (probable): I was thinking about it when the Brown Ridges were here

[2:57:39] Trustee Rogers (probable): about putting in a filtration field that would slow

[2:57:41] Trustee Rogers (probable): the water, and that's sort of what we're talking about.

[2:57:44] Trustee Rogers (probable): The other thing that came up during that meeting

[2:57:47] Trustee Rogers (probable): was um uh is that the srd is going to do a complete revision of their emergency response

[2:57:54] Trustee Rogers (probable): plans and i told them they really need to keep the islands on in that plan and have developed

[2:58:01] Trustee Rogers (probable): a plan for remote because climate change is plays out in the summer with forest fires and

[2:58:07] Trustee Rogers (probable): we need to have a way to get off the islands and

[2:58:09] Trustee Rogers (probable): they don't

[2:58:11] Trustee Rogers (probable): have any uh for gambier keats

[2:58:14] Trustee Rogers (probable): Thornby, any of those islands. So I made a point of saying be bitter when you're doing this.

[2:58:20] Trustee Rogers (probable): Include the islands because what do we do if there's a fire on one of our islands?

[2:58:25] Trustee Rogers (probable): So it plays out it's with fire in the summer and storms and water erosion and runoff in the winter

[2:58:32] Trustee Rogers (probable): and there's other things of course with dieback with cedars and yadda yadda yadda.

[2:58:36] Trustee Rogers (probable): we can live we

[2:58:37] Voice 11: can die

[2:58:38] Trustee Rogers (probable): often different and invasive species i didn't realize but the

[2:58:43] Trustee Rogers (probable): invasive species are probably it sounds like a big issue because of climate change they're

[2:58:48] Trustee Rogers (probable): growing more rapidly and taking over more places anyway there are lots of issues

[2:58:51] Trustee Rogers (probable): yeah but they're

[2:58:53] Voice 3: working on it

[2:58:53] Trustee Rogers (probable): they're conscious of it and they're putting in specific plans and

[2:58:56] Trustee Rogers (probable): working groups to try and develop strategies to deal with all of these things which is encouraging

[2:59:00] Trustee Rogers (probable): Yeah,

[2:59:01] Voice 10: very good. Okay. Thanks. This is just sort of 12.2 is where we get to our shoreline briefing. This is the page 98, the shoreline protection model bylaw report slash discussion paper. And I wonder who's going to speak to this one. Heather?

[2:59:26] Voice 10: I can say a few things about it, just that this was a project, it was a Regional Planning Committee project, one of the strategic plan projects.

[2:59:37] Voice 10: I think originally it was designed to create a model by law, shoreline by law, but they didn't quite get there.

[2:59:45] Voice 10: So I think it speaks generally to different options.

[2:59:51] Voice 10: yeah yeah thank you yeah i'm fine with it being a discussion paper and

[2:59:55] Voice 10: it's got some good information in it and uh over to you

[3:00:00] Voice 10: well um we being one of the questions that came up at the working group meeting was what is the

[3:00:07] Voice 10: discussion paper and the expectation level of um what one person thinks it is versus another

[3:00:14] Voice 10: uh this to me is a discussion paper uh perfectly and it actually covers more topics that we want

[3:00:21] Voice 10: want to talk about it. So I'm glad that this be added to the

[3:00:27] Voice 10: camera and target OCP review process, because this was

[3:00:32] Voice 10: wonderful. And I think it would be really helpful to them

[3:00:37] Voice 10: provide options coming out of this once people are aware of

[3:00:42] Voice 10: the breadth of issues that you take into consideration when

[3:00:47] Voice 10: in developing victory systems so i do i need a motion no no um although i i would like some

[3:00:59] Voice 10: clarity um you know staff um part of our work plan is to develop a shoreline uh discussion paper for

[3:01:08] Voice 10: the ocp project um so i'm hearing what you're saying is let's make let's integrate this into

[3:01:16] Voice 10: to our project um as an information piece and maybe thinking that off a bit in terms of providing

[3:01:23] Voice 10: more specific information about cameras yeah that like i think this is a discussion paper yeah of

[3:01:31] Voice 10: itself and then there would be yeah a detailed so now you've got the information here's how it could

[3:01:39] Voice 10: apply um in various ways to him okay so do you need a motion to refer this to that project or

[3:01:48] Voice 10: no i don't think so no okay it's a useful tool that we've been developing in-house anyway

[3:01:52] Voice 10: so this is a discussion paper so anything that looks like this

[3:01:59] Voice 10: okay that's why i i think of it as a discussion paper too so i put slash discussion paper after

[3:02:05] Planner McCargar: it because

[3:02:05] Voice 10: otherwise it looks like a report and it's it's not so much

[3:02:09] Voice 10: so much in it yeah

[3:02:11] Voice 10: so sorry i am going to follow up on that a little bit because you know as the regional planning team

[3:02:18] Voice 10: gets more solidified we are trying to um come up with different templates for things we have

[3:02:27] Voice 10: a discussion paper template that we sort of use um across the trust and you you all may have seen

[3:02:34] Voice 10: different versions of that but um but we don't really have a template and so to the extent that

[3:02:40] Voice 10: we can get feedback on that or suggestions if you like this template it might be good to have a

[3:02:45] Voice 10: lighter discussion yeah i mean i just i liked it that was my idea when i you know i'm not really

[3:02:53] Voice 10: understanding exactly through one of these processes before was when you said discussion

[3:02:58] Voice 10: paper here's some of the problems here's some of the going forward future challenges here's what

[3:03:07] Voice 10: what other islands have done here's where your regulations are right now this is where they

[3:03:12] Voice 10: could go to um you know these are the tools we have in order to support changes to you know those

[3:03:21] Voice 10: kinds of things i felt this answered then i have a specific question on page 131 page 33 of this

[3:03:30] Voice 10: discussion paper is both a description of gambier island local trust committee and keats island do

[3:03:37] Voice 10: have any uh are those okay or do you want staff to make changes to those for this project i didn't

[3:03:46] Voice 10: notice if it referred specifically

[3:03:48] Voice 9: to you but

[3:03:53] Voice 11: it does refer to it

[3:03:54] Voice 11: sort of in a general way yeah

[3:03:59] Voice 10: no it's it is what it is for for gambier good okay that's so accurate i just it never really got

[3:04:07] Voice 10: But taken to the individual, this is as close as they get to getting the local trustee's eyes on it in a local context.

[3:04:21] Voice 10: So if there's no problem there, there's also a really useful table of all the setbacks.

[3:04:33] Voice 10: Yeah, which Bowen is not on the table, but which is probably why I noticed it, because I just automatically do a search for the word Bowen.

[3:04:42] Voice 10: and um but who knows why that's okay because ours is different that wouldn't fit on here very well

[3:04:49] Voice 10: because it's it's a different setup and this will give um it's under it's under

[3:04:57] Voice 10: the local trust

[3:04:58] Voice 10: there's a discretion yeah but uh to get her table table one page 122 although it is some

[3:05:07] Voice 10: of fight five which is part of gambler associated yeah yes anyway so you know i'm sure they had

[3:05:21] Voice 10: limited time maybe limited responses from super busy bowen staff for example i don't know but

[3:05:27] Voice 10: it doesn't matter my point is just to make sure

[3:05:29] Voice 10: that it's okay with this uh this is your chance

[3:05:33] Voice 10: to let's

[3:05:34] Trustee Rogers (probable): just there's a section on bowen on page 32 yeah yeah

[3:05:38] Trustee Rogers (probable): it's just 830 it's

[3:05:40] Voice 10: not in the chart

[3:05:40] Trustee Rogers (probable): No,

[3:05:41] Voice 10: it's just not in the term. Yeah. And so yeah, I didn't mean it as a criticism.

[3:05:46] Voice 10: Yeah. Okay. And then that's great. You've made your, we've had the discussion about that.

[3:05:56] Voice 10: So we're referring it to the Cambria OCP project, I think. Well, if we see it's used for other

[3:06:05] Voice 10: projects uh to refer it to them um then we can do that later okay so let's move on high speed

[3:06:15] Voice 10: internet i love the way it's high speed yes high speed internet uh dan i think you asked for this

[3:06:23] Voice 10: to go on well

[3:06:24] Trustee Rogers (probable): i suggested that i i know that trustee stanford's already given an update of

[3:06:29] Trustee Rogers (probable): where we're at i just wanted to relate to um although i've done this by email to my communities

[3:06:35] Trustee Rogers (probable): communities that um uh thank you to to both Gambier and Keats in particular uh for responding

[3:06:44] Trustee Rogers (probable): very quickly to a request for uh uh emails board letters to the SCRD um we caught an

[3:06:54] interesting note from one of the directors from the SCRD saying this they had been so

[3:07:01] So they have been overwhelmed with emails and it garnered

[3:07:05] Trustee Rogers (probable): even more support than for playing fields, which she said, which is going some because that's what they get a lot of their emails.

[3:07:12] Trustee Rogers (probable): So I think there had been a tremendous response. I don't know the actual number over 300 from and I know a bunch of people on Keech wrote, but I'm guessing there were more even than from Gambier.

[3:07:24] Trustee Rogers (probable): so they got a lot and uh so as a result the srd has put the first first uh uh stage in place to

[3:07:32] Trustee Rogers (probable): agree to uh the funding and look for the funding to do this so i just wanted to say i know that

[3:07:38] Trustee Rogers (probable): trustee stanford's uh more directly in contact with the people who are driving this i think

[3:07:43] Trustee Rogers (probable): there's at least one person from keys who's put up his hand he'll offer to be of assistance

[3:07:48] Trustee Rogers (probable): but I've lost track of this and I'm not sure where it's at and whether there's anything more

[3:07:55] Trustee Rogers (probable): that I can do to assist or if it's just moving forward in a good way so good

[3:08:01] Voice 10: thank you and that

[3:08:02] Voice 10: reminds me to say to anybody who's watching or watching the recordings if you're interested in

[3:08:07] Voice 10: any of this main communication with your local trustees is through email so get in touch with

[3:08:12] Voice 10: them by email and they will put you along to their email list and you find out all the news

[3:08:20] Voice 10: go ahead trustee stanford so as an update to that yesterday i attended as i briefly mentioned

[3:08:25] Voice 10: in my report a zoom meeting with the ministry of services to outline their latest initiatives

[3:08:36] for even more funding uh for the goal of british columbia's rural

[3:08:41] Voice 10: communities so that's 347

[3:08:44] Voice 10: rural and 115 indigenous communities to have high speed connectivity by 2027 and so um there's a

[3:08:54] Voice 10: variety of different granting pools i've got a whole deck they call it a deck with this particular

[3:09:01] Voice 10: group of information of what what their ambitions are and how they're going to get there and some

[3:09:08] Voice 10: of the challenges so it was mainly a staff from all parts of the province um but a few elected

[3:09:16] Voice 10: people um calling from everywhere just talking about the challenges they have and rather than

[3:09:22] Voice 10: trying to deal with it oh bc is connected because 90 of the people are connected it was looking at

[3:09:28] Voice 10: it very much reach by reaching and acknowledging some of the very specific challenges so it's kind

[3:09:36] Voice 10: of exciting to be part of it um but i also think we need to keep on top of how this funding works

[3:09:42] Voice 10: and make sure that whoever's doing this and i will send this to dean because he was not on the

[3:09:49] Voice 10: meeting um and make sure that they know how much money is being pushed out there to get this stuff

[3:09:58] Trustee Rogers (probable): okay oh this is dean from the essential yeah

[3:10:01] Voice 10: sorry yeah cao for srd because this

[3:10:04] Voice 10: is primarily a

[3:10:06] Voice 10: regional district right focus

[3:10:08] Voice 11: yeah well they are the

[3:10:10] Trustee Rogers (probable): ones that have access to the funds

[3:10:12] Trustee Rogers (probable): they've agreed to use some of their gas tax money to help this for us these two islands and what's

[3:10:19] Trustee Rogers (probable): the area yeah

[3:10:20] Voice 10: yeah somewhere

[3:10:22] Trustee Rogers (probable): up there yeah pretty

[3:10:24] Voice 10: good okay thank you and uh now we're into the

[3:10:28] Voice 10: report section of the agenda so trust conservancy reports there's a couple of them there we've seen

[3:10:35] Voice 10: them also at trust council and uh so i just refer anybody watching to them unless you've got

[3:10:41] Voice 10: something you want to say as the chair of the trust conservancy go ahead um so i did send you

[3:10:47] Voice 10: this diane you don't need to write anything down um just let people know i'm in the process of

[3:10:52] Voice 10: signing on off on a couple of exciting comment and land transfers and we hope to be able to announce

[3:10:59] Voice 10: this probably soon um i presented with fellow board member uh lisa smith to the canadian

[3:11:06] Voice 10: parks collective initiatives uh conference initiative leadership conference um uh sort

[3:11:15] about 20 25 minute presentation on stress conservancy um our board had a very difficult

[3:11:24] uh job we had to um learn how to manage

[3:11:28] Voice 10: that request of a hundred thousand dollars

[3:11:31] Voice 10: we will be reporting out to that at our next meeting um and there was there's been a request

[3:11:39] Voice 10: for coordinating research for climate change research being done on Salt Spring Island and

[3:11:47] Voice 10: Gabriela and that's done through a lab at UBC so I intended to

[3:11:55] Voice 11: say again sorry there's

[3:11:56] Voice 10: a a lab at

[3:11:57] Voice 10: UBC that's I think Tara has spoken at Trust Castle they

[3:12:04] Voice 10: are doing some recent climate change

[3:12:07] Voice 10: to research they've asked to do on some of our properties salt spring and gabriel and that will

[3:12:17] Voice 10: be long-term research to see the impacts um i attended species at risk workshop uh hosted by

[3:12:25] Voice 10: our sarah coordinator when we try rail and trustee fast was also in attendance and fascinating work

[3:12:34] Voice 10: that's being done across the Salish Sea. Lots of scientists that get little or no money,

[3:12:41] Voice 10: and also a lot of citizen science work. It's amazing how much is getting done. And that was

[3:12:46] Voice 10: our keynote speaker, Ruth Simons of the Elkhartsham House Sound Biosphere for that.

[3:12:55] Voice 10: And then on Tuesday, I attended the House Sound Conservation Network

[3:12:59] Voice 10: work at Squamish Nation totem hall and lots of good stuff coming out of there and unfortunately

[3:13:08] Voice 10: I will not be attending tomorrow it's on the sea to sky gondola and that will be a reference or

[3:13:15] Voice 10: marine stewardship initiative data guide celebration lots going on lots going on and if

[3:13:24] Voice 10: you uh you know you want more than these reports if you go to the website here's the Heron newsletter

[3:13:28] Voice 10: newsletter. Nice and easy to read and you can get a picture of some of these species at risk and the

[3:13:35] Voice 10: different things that are being talked about. And also there you can, here's the conservation status

[3:13:42] Voice 10: that tells you how much of the forest is old forest and how much is mature forest and how

[3:13:50] Voice 10: much is wetland and all those kinds of good things. If you want a picture of the island.

[3:13:56] Voice 10: so um thank you and then applications report so

[3:13:59] Trustee Rogers (probable): can i just say one more thing about the

[3:14:01] Trustee Rogers (probable): conservancy i just want

[3:14:02] Trustee Rogers (probable): to give kudos to conservancy i've done this in other scenarios

[3:14:06] Trustee Rogers (probable): for the uh the facebook or the series of articles that have come out probably once

[3:14:11] Trustee Rogers (probable): every two weeks or once every week which are touring people around the various protected

[3:14:16] Trustee Rogers (probable): areas around the islands uh i i i think that's one of the best outreach tools i've ever seen

[3:14:23] Trustee Rogers (probable): in the trust and uh i've read them all and sort of interesting because i've heard like the very

[3:14:29] forest was last

[3:14:31] Trustee Rogers (probable): week i think or this week i've lost track of time and i've heard about it but

[3:14:35] Trustee Rogers (probable): i didn't know anything about it and uh so it's great it's a great program so whoever's doing

[3:14:40] Trustee Rogers (probable): that kudos

[3:14:41] Voice 10: thanks to carmen smith has been able to gain the capacity to start making this kind of

[3:14:47] Voice 10: outreach communication

[3:14:48] Trustee Rogers (probable): it's a great great if another 10 000 people agreed yes

[3:14:54] Voice 10: well we're up to

[3:14:55] Voice 10: um 111 properties before you sign the next batch um and uh that's um over 70 of them are

[3:15:04] Voice 10: conservation covenants so that's people who want to take care of the nature on their property

[3:15:10] Voice 10: past into future years when it is no longer their problem and i can't remember where it was brought

[3:15:17] Voice 10: brought up, but the province is taking up the NAPTEP model, and they are going to pilot

[3:15:24] Voice 10: it out to certain parts of British Columbia, so I mean

[3:15:27] Voice 10: to, I can't remember, I didn't hear

[3:15:29] Voice 11: how,

[3:15:30] Voice 10: in what capacity, it might have been ocean launch, so I want to follow up with

[3:15:38] Voice 10: that person and find out exactly what their strategy is.

[3:15:42] Voice 10: yeah no that's great nap kept by the way is nature protection natural area protection

[3:15:50] Voice 10: tax

[3:15:50] Planner McCargar: exemption program

[3:15:51] Voice 10: so it means if you have a special area of biophysical or bio

[3:16:02] Voice 10: specialness yes with species

[3:16:05] Planner McCargar: at risk and that's

[3:16:06] Voice 10: big enough and then you may be eligible for a

[3:16:09] Voice 10: tax exemption if you choose to leave it in a natural state um into the future okay so let's um

[3:16:16] Voice 10: uh move on now to page 157 applications report after that little journey into

[3:16:23] Voice 10: islands trust conservancy world

[3:16:25] Voice 10: yeah um yeah 157 sorry uh questions for the planner

[3:16:32] Voice 10: go ahead dan rogers

[3:16:34] Trustee Rogers (probable): it's just curiosity i just i see a couple of names as planners assigned i don't

[3:16:39] Trustee Rogers (probable): know who margo tomatis is um who is she so she is

[3:16:45] Voice 10: uh one of our new letters to be replaced um

[3:16:49] well ian and

[3:16:50] Voice 10: bronwyn are both here so margo replaced one of them so

[3:16:54] Trustee Rogers (probable): she's in the northern

[3:16:55] Trustee Rogers (probable): office okay okay i just didn't recognize the name and i also see a name from i think that's

[3:17:03] Trustee Rogers (probable): salt spring christine mays salt spring so yeah

[3:17:07] Voice 10: yeah we had

[3:17:09] Trustee Rogers (probable): some um capacity yeah

[3:17:13] Trustee Rogers (probable): so

[3:17:14] Voice 10: some of the flash my other region thank

[3:17:16] Trustee Rogers (probable): you i just was curious as to whether marco was one of

[3:17:19] Trustee Rogers (probable): them

[3:17:19] Voice 10: does uh does zoom and some of this technology help planners uh uh interact more and help each

[3:17:28] Voice 10: other 100 yeah yeah we i think we i think our regions have really zoom has really helped that

[3:17:35] Voice 10: in a way that we've just never had before yeah and so we we interact a lot more not only like

[3:17:42] Voice 10: official meetings but um we actually have started a bi-monthly all planner meeting so we get together

[3:17:49] Voice 10: to talk about various issues yeah yeah super okay thank you uh anything else about the applications

[3:17:57] Voice 10: Okay. Expense report, page 162. I think we got a new one in the mail yesterday, but anybody got a question you want to bring up?

[3:18:08] Trustee Rogers (probable): I guess my question is just under the projects. I know this is the end of January, but it looks to me like all of our project budgets are going to be substantially overspent, and in fact there are projects finished for all intents and purposes.

[3:18:27] Trustee Rogers (probable): to think isn't it

[3:18:28] Voice 10: um we won't have any budget applications on that um the rar projects have

[3:18:34] Voice 10: turned out to be we had adopted the rar one for camp here but we've

[3:18:40] Voice 10: done the m here but i think

[3:18:41] Voice 10: we're waiting

[3:18:41] Voice 6: for the ocp amendments for the associated islands ones we

[3:18:46] Voice 10: are and what it has

[3:18:47] Voice 10: turned out that we are actually going to have to re-refer some of these laws to first nations

[3:18:53] Voice 10: yeah oh okay yeah yeah yeah and it's because um the in the in the meantime since we referred the

[3:19:01] Voice 10: bylaws which was in the beginning of the project um some of the first nations territories have

[3:19:07] Voice 10: changed and or expanded and so um the ministry is saying we really want you to re-refer these out

[3:19:15] to these folks who didn't get caught the first time um so uh this is likely one of those

[3:19:21] i love

[3:19:21] Trustee Rogers (probable): it okay what happens to all that unspent project money does it just roll over to next year

[3:19:30] Trustee Rogers (probable): no

[3:19:31] Voice 10: so some of um gambier ocp lub a significant portion has been spent

[3:19:39] Trustee Rogers (probable): well i'm thinking more of the keats island yeah because we approved specific monies for the

[3:19:46] Trustee Rogers (probable): the uh for the gambier ocp and trust council like what happens to the like we've got thirty two

[3:19:53] Trustee Rogers (probable): hundred dollars left in the keats shoreline now some of that would have gone on the mail out the

[3:19:58] Trustee Rogers (probable): fa can mail out uh but we're going to have to have let me go farther we're going to have to have

[3:20:04] Trustee Rogers (probable): a public hearing a notification of that cim and so there's there's going to be have to be some

[3:20:14] Trustee Rogers (probable): budget for that but

[3:20:15] Trustee Rogers (probable): i think there's some discretion for monies under three thousand dollars to just

[3:20:19] Trustee Rogers (probable): roll through a lot of that right the

[3:20:22] Voice 10: way that i understand that they don't just automatically roll

[3:20:24] Voice 10: over and um and again i've been here for two years last year there was a point in the budget cycle

[3:20:31] Voice 10: when we were asked are there projects that you think you know where the money has been spent

[3:20:36] Voice 10: do you want to pull that over this year that process didn't happen and so we um so the monies

[3:20:43] Voice 10: were not rolled over it's going to be a new request but

[3:20:48] Trustee Rogers (probable): nobody there are out

[3:20:49] Voice 10: of the pool

[3:20:50] Trustee Rogers (probable): yes there is a pool that was allocated so that will be probably at the discretion of the director

[3:20:57] Trustee Rogers (probable): yeah okay thank you yes i just noted that those were quite large amounts but you say a bunch of

[3:21:07] Trustee Rogers (probable): you again everyone has been spent since january thank you i have no other questions

[3:21:12] Voice 10: okay great

[3:21:14] Voice 10: then over the page um we've got page 163 is adopted policy sustaining resolutions this is more

[3:21:21] Voice 10: for reference if we needed it during the meeting but if anybody has any thing they want to say

[3:21:28] Voice 10: about that 13.5 is first nations activities which we've kind of been talking about i've

[3:21:35] Voice 10: already talked about mine um 13.6 maybe we should call first nations activities maybe we should call

[3:21:43] Voice 10: it reconciliation or something now that we have a yeah yeah well i think it it was sort of like

[3:21:51] Voice 10: anything but but i'm going to ask that that title be changed for the next set it'll be reconciliation

[3:22:00] Voice 10: and then um the next one uh local trust committee web page i couldn't find one is there one

[3:22:08] Voice 10: one and uh in which case i'll take it off do you guys ever use it well

[3:22:14] Trustee Rogers (probable): our our reports used to go

[3:22:16] Trustee Rogers (probable): up on it but i'm not sure the new web page has them well

[3:22:20] Voice 10: they do it's just hard to find i couldn't

[3:22:23] Voice 10: find it yeah so i am there because i put my report up okay last week okay i think it was will

[3:22:31] Voice 10: if you put it through to will she will okay um but finding it again it can be a little difficult

[3:22:38] Voice 10: it's it's right in the trustee profiles oh okay

[3:22:42] Voice 11: see

[3:22:43] Voice 10: trustee profiles under like individual lts

[3:22:46] Voice 10: oh okay

[3:22:47] Voice 11: see trustee under lts okay thank you i'd

[3:22:58] Voice 10: just like to be able to refer people to it

[3:22:59] Voice 10: send them a link and so once i can find them that's great all right thank you anything else

[3:23:06] Voice 10: about local trust committee web page uh work program 166 here's our top priorities report

[3:23:14] Voice 10: uh on some something totally different oh i see i'm not hearing any comments here no questions

[3:23:31] Voice 10: for the planner we're still working on them projects list 167 anything anybody wants to say

[3:23:43] Voice 10: upcoming meeting we're up to the next regular meeting is scheduled for thursday may 26th

[3:23:50] Voice 10: 10 30 a.m back here again in this room probably um and uh but at this building and uh let's all hope

[3:23:59] Voice 10: everybody uh stay safe and all that until then and

[3:24:03] Trustee Rogers (probable): i just want to note that we did pass a motion

[3:24:06] Trustee Rogers (probable): i believe in october or maybe it was november uh that we would have an on-island meeting in july

[3:24:12] Trustee Rogers (probable): and september whatever those dates are yeah one on keats and one on it we might you know want to

[3:24:19] Trustee Rogers (probable): to consider as we're going through the key for example where we're at in the gap year ocp would

[3:24:24] Trustee Rogers (probable): which would be the best date to have a meeting there and which would be the best one to have

[3:24:29] Trustee Rogers (probable): on keats as well we have been looking at that with the ocp it kind

[3:24:33] Voice 10: of was tentative

[3:24:34] Voice 10: but if i'm just trying to that could be changed that's better for keats well

[3:24:43] Trustee Rogers (probable): i don't know the

[3:24:45] Trustee Rogers (probable): answer to that like the uh gambier is september the first and in fact that's the last one before

[3:24:56] Trustee Rogers (probable): the elections unless we put another one in there the next one it's on november 17th which is after

[3:25:09] Trustee Rogers (probable): the trust council episode anyway just so you know

[3:25:14] Voice 10: okay needs to keep in mind well

[3:25:18] Trustee Rogers (probable): that means there's

[3:25:19] Trustee Rogers (probable): three meetings left july in this term

[3:25:25] Voice 10: okay pitter patter let's get at her and uh this is um uh

[3:25:32] Voice 10: yeah that's really coming up soon so let's hope we can hold them all uh in person and um

[3:25:40] Voice 10: i had something else i wanted to say but i forgot what it was so now we're adjourned and uh oh i

[3:25:45] Voice 10: know i was just going to say uh can i have a motion to adjourn i just oh yeah

[3:25:50] Voice 10: any feedback

[3:25:51] Voice 10: about today's meeting uh anybody out there in live stream or recording land please send it to north

[3:25:57] Voice 10: info at islandstrust.bc.ca that's islands with an s trust.bc.ca north info at islandstrust.bc.ca

[3:26:08] Voice 10: and uh that's also where you find all these recordings and things are at that website

[3:26:13] Voice 10: site um which i'm sure if you're watching this you probably already know that so uh thanks very

[3:26:19] Voice 10: much everybody on screen and uh if the meeting's adjourned i'm going to end the recording thank

[3:26:24] Voice 10: you, Diane. Thanks,

[3:26:28] Voice 10: Diane. Thanks. Thank you. Thanks, Diane. Bye-bye. Okay,

[3:26:33] Voice 10: I'm just going to end the whole thing in a big circle. It's all very serious.

ADOPTED 
Gambier Island  ADOPTED 1 
Local Trust Committee Minutes 
March 31, 2022 
 
Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
March 31, 2022 
John Braithwaite Community Centre 
145 West 1st Street 
North Vancouver, BC 
 
Members Present: Sue Ellen Fast, Chair 
 Dan Rogers, Local Trustee 
 Kate-Louise Stamford, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Marlis McCargar, Island Planner (part) 
 Stephen Baugh, Planner 2 (part) 
 
 
Also Present: 
Gillian Nicol, Engagement Specialist, Victoria Office (part) 
Diane Corbett, Recorder 
Members of the Public – 3 (a.m. session) 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 10:58 am.   
Chair Fast thanked everyone for joining the meeting, and acknowledged that the meeting was 
being held in person and virtually in territory of the Coast Salish First Nations, particularly the 
Sḵwxw
̱
 ú7mesh / Squamish / and səli
̓
lwətaʔɬ / Tsleil-Waututh. A recording of the meeting would 
be posted to the website. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 9.4. GM-DP-2021.5 (Brownridge - 1694 Mt. Artaban Road, Gambier Island) - Staff Report  
 10.1. Gambier Island Official Community Plan and Land Use Bylaw Targeted Review Project - 
10.1.1. Engagement Framework and Graphic - Staff Report  
By general consent, for the convenience of the public in attendance, discussion of items 9.2, 
9.3, and 9.4 was moved to before item 9.1. 
By general consent the agenda was approved as amended. 
3. RISE AND REPORT – none  
4. REPORTS 

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4.1 Trustee Reports 
Trustee Stamford reported on recent activities: 

 
Met with Gambier Island Community Association (GICA) representatives and SCRD 
representatives about advancing last mile fibre optic project for the islands 

 
Wrote letter in support of last mile interest on the island 

 
Participated in two introductory meetings with the Gambier OCP engagement 
working group 

 
Working on a community engagement map with a local graphic artist and with 
Island Planner  

 
Attended a GICA New Brighton Dock sub committee meeting to advance further 
plans for the a long term solution for the dock 

 
Held a roads committee meeting to try and address the atrocious condition of the 
roads 

 
Attended Trust Council in Nanaimo 

 
Attended the Gambier LTC Policy Statement Workshop 2050 

 
Participated in the Ocean Watch Action Committee 

 
Attended a provincial meeting about further funding for fibre optic infrastructure 
and a very informative Sunshine Coast Intergovernmental meeting that included 
Sechelt Band attendees, School Board Trustees and attendance by the two 
municipalities as well as the SCRD. 
Trustee Rogers reported on recent activities: 
 Work with Keats Conservation Group regarding Sandy Beach 
 Management plan for nature reserve at Sandy Beach is now out and has been 
referred for review 
 Work on Keats to remove derelict vehicles; successful in getting six off the island 
 Attended 2050 consultation for Gambier Trust Area; thanks to those from various 
islands who attended 
 Will attend upcoming celebration of the Marine Reference Guide 
 Continuing work with Executive Committee 
 Responding to emails 
4.2 Chair's Report 
As Vice Chair of Islands Trust, Chair Fast attends Executive Committee meetings. She is 
also Vice Chair of Islands Trust Conservancy, and Trustee Stamford is Chair. 
4.3 Electoral Area Director's Report – none 
5. DELEGATIONS – none  
6. TOWN HALL 
Trustee Rogers read aloud, by request of the sender, an email to the Local Trust Committee 
from Keats resident Shivauna Brown, dated March 30, 2022 that: inquired about the removal of 
a staff report from this agenda regarding Keats Island Proposed Bylaw Nos. 153 (OCP) and 154 
(LUB); and included questions related to that staff report. 
Trustee Rogers explained he had asked that the report be deferred so that the Local Trust 
Committee could discuss points raised by the Squamish Nation regarding the proposed bylaws. 

ADOPTED 
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March 31, 2022 
7. MINUTES 
7.1 Local Trust Committee Meeting dated November 18, 2021 
By general consent the Local Trust Committee meeting minutes of November 18, 2021 
were adopted. 
7.2 Local Trust Committee Special Meeting Minutes dated February 3, 2022 
Responding to a trustee inquiry about follow-up on item 3.2 (New Brighton Barge 
Ramp), Regional Planning Manager Kauer confirmed that the ramp was in compliance 
with the zoning and that an update letter was sent to the Province. 
By general consent the Local Trust Committee Special Meeting minutes of February 3, 
2022 were adopted. 
7.3 Section 26 Resolutions-Without-Meeting Report dated March 16, 2022 
Received. 
7.4 Advisory Planning Commission Minutes – none  
8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List dated March 22, 2022 
Received. 
8.2 Model Fees Bylaw (Draft Bylaw No. 156) 
The Regional Planning Manager reviewed the staff report on the Proposed New Fee 
Bylaw No. 156. Discussion ensued. It was noted this administrative draft bylaw was on 
the LTC agenda in October and was the result of two and a half years of work examining 
fees across the Trust Area; fees should accurately reflect demand on planning services. 
GM-2022-008 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 156, cited as “Gambier Island 
Local Trust Committee Fees Bylaw, 2022”, be given First Reading. 
CARRIED 
GM-2022-009 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 156, cited as “Gambier Island 
Local Trust Committee Fees Bylaw, 2022”, be given Second Reading. 
CARRIED 
GM-2022-010 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 156, cited as “Gambier Island 
Local Trust Committee Fees Bylaw, 2022”, be given Third Reading. 
CARRIED 

ADOPTED 
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March 31, 2022 
GM-2022-011 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 156, cited as “Gambier Island 
Local Trust Committee Fees Bylaw, 2022”, be forwarded to the Secretary of the Islands 
Trust for approval by the Executive Committee.  
CARRIED 
9. APPLICATIONS, REFERRALS AND BYLAWS 
9.1 GM-SUB-2019.1 (Atchison & Johansen – 650 Dulcie Rd, Gambier Island) 
Planner Baugh discussed a referral from the Ministry of Transportation and 
Infrastructure (MoTI) regarding an application for a two-lot subdivision. Planning staff 
explained that the 10% lot frontage provisions would not be met and that an exemption 
would be required. Staff recommended approval, as it was a panhandle lot. 
Trustee Stamford commented that “Island Trust Fund” listed on the form on page 41 
should be changed to “Islands Trust Conservancy”. 
Chair Fast identified a typographical error on page 32, line 2, under “Issues and 
Opportunities”: this should read “Gambier” not “Hornby”. 
Points from discussion: 
 It is quite an undeveloped part of the southwest peninsula; 
 It looks like it fits with the lot next to it; 
 Do not have an issue with this. 
GM-2022-012 
It was MOVED and SECONDED 
that, as per Local Government Act Section 512(2), the Gambier Island Local Trust 
Committee exempt the “Proposed Lot B” in the subdivision layout plan for GM-SUB-
2019.1 from meeting the Gambier Island Land Use Bylaw regulation 8.6(1), the 
minimum 10% lot frontage on a highway requirement. 
CARRIED 
9.2 GM-DVP-2021.8 (Atchison – 507 Shawanabe Road, Gambier Island)  
Planner Baugh discussed the staff report on a variance application to relax the following 
setbacks to existing buildings and structures: 
 the setback from the natural boundary of a watercourse for a deck from 15 metres 
to 7 metres; 
 the setback from the natural boundary of a watercourse for a shed from 15 metres 
to 6 metres; 
 the minimum elevation above the natural boundary of the pond from 1.5 metres to 
1.07 metres; 
 the setback from the front lot line for an accessory building from 7.5 metres to 
5.456 metres; 
 the setback from the front lot line for a shed from 7.5 metres to 6.544 metres; and 
the setback from the exterior side lot line for an accessory building from 4.5 metres 
to 3.034 metres. 

ADOPTED 
Gambier Island  ADOPTED 5 
Local Trust Committee Minutes 
March 31, 2022 
Staff advised that new information was received the previous day regarding two 
structures on the property not shown on the survey, and recommended that discussion 
of the application be postponed to give staff the opportunity to review the missing 
items. Comments had been received from two members of the pubic in support of the 
application, and a phone call was received from two members of the public concerned 
about the work done before a permit was issued. 
The applicant provided background on the application: clearing work done for previous 
owners, thus not aware of need for permit; pond is man-made, not natural, so did not 
think a variance was needed; a measurement was conducted from a pin, which turned 
out to be inside the property line; septic was approved and engineered, and information 
was passed to previous planner. 
Concerns expressed by trustees included: 
 There is no information about the layout of the septic system. 
 Do not have a clear idea of what is on the property and where it is situated. 
 Postpone this item to after a site visit. Give staff time to assemble information. 
 This is not about merits of the application; it is about process. New information was 
received yesterday. 
GM-2022-013 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee postpone GM-DVP-2021.8 to the next 
Local Trust Committee meeting to allow for future reporting by staff; and that a site visit 
has been conducted by staff. 
CARRIED 
9.3 GM-DP-2021.3 (Atchison – 507 Shawanabe Road, Gambier Island) 
Planner Baugh discussed the staff report on a Development Permit application being 
sought retroactively for development activities that had occurred within Development 
Permit Area 3 (DPA 3) – Riparian Areas, and for proposed development activities. As 
new information was recently received, staff recommended postponement of the LTC 
decision, as the draft DVP had assumed some of the variances were granted. 
Trustees and staff discussed the relatedness of this Development Permit application to 
the accompanying Development Variance Permit application (item 9.2), and whether a 
decision could be made on the Development Permit at this time. 
 A DP and DVP serve different purposes; referrals are not required for a DP. 
 Confidence in the environmental assessment statements regarding Riparian Areas. 
 A new site plan would be needed if the variances were not granted. Structures may 
need to be moved or removed. There is new information about a bridge across a 
ditch, and that a septic system had been already installed. 
 If structures need to be removed, then there would be soil disturbance. Concern 
about septic in soils. 

ADOPTED 
Gambier Island  ADOPTED 6 
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March 31, 2022 
GM-2022-014 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approve issuance of GM-DP-2021.3. 
CARRIED 
Trustee Fast opposed 
9.4 GM-DP-2021.5 (Brownridge – 1694 Mt. Artaban Road, Gambier Island) 
The Regional Planning Manager discussed an application for a development permit on a 
property subject to Development Permit Area 2 (Brigade Bay) and Development Permit 
Area 3 (Riparian Areas), for activities that had occurred and that were proposed to 
occur. Proposed construction included a new residence with deck and an aluminum 
storage building. Land alteration included: new driveway in new location; diversion of 
existing drainage way; installation of French drains; installation of septic system; 
installation of on-site storm water filtration system; pathway to foreshore from top of 
bank. Staff recommended approval of the DP subject to mitigation measures identified 
in the draft permit schedules. 
The Regional Planning Manager noted there is a Conservancy property across the road; 
the hydrology of that property and the subject lot interact. A concern was that land 
alteration had increased the flow of water draining from the Conservancy wetland. A 
Qualified Environmental Professional (QEP) confirmed there is an untouched wetland on 
the subject property. 
The new driveway is within 30 m of wetland and subject to a DPA. Water running off 
from a ditch that runs along the property line of the site had raised issues for the 
adjacent neighbour to the east; it had now eroded the bank of the neighbour’s property. 
The applicant had spoken to the neighbour who was satisfied with the applicant’s plan 
to reroute the water. 
The applicant described French drains and the plans for their use. There had been some 
excavation already. The DVP was needed to do land alterations; the sooner that could 
happen, the sooner the applicant could get excess water off the property. 
The applicants explained, regarding work done prior to application, they had looked at 
the property for a long time and had spoken to a planner. Their understanding was a 
building permit was needed, not development permit. They thought moving the cottage 
was an environmentally good thing to do. SCRD had indicated to the applicants that in 
most cases a development permit was not needed. The applicants had a septic system 
installed by a professional; they got permits regarding the septic system, and thought 
they were doing it right. They were not intending to go ahead without approvals. 
Challenges in timing and costs were discussed. 
Points from trustee discussion included: 
 There were a lot of concerns about the flow of water in this area; QEP report 
clarified direction water is flowing; that has been useful.  
 Concerned that so much was done prior to application; got several calls about this 
property and the activity. 
 There seems to be confusion about how permitting is done. 

ADOPTED 
Gambier Island  ADOPTED 7 
Local Trust Committee Minutes 
March 31, 2022 
GM-2022-015 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approve issuance of GM-DP-2021.5 
with the proviso that the formal drainage plan be added to the permit when it is 
available. 
CARRIED 
The planner was requested to ensure the neighbour was contacted to make sure their 
concerns were addressed. 
GM-2022-016 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to provide the staff report 
in the addendum dated March 31, 2022, regarding Lot 23 District 1259, to Islands Trust 
Conservancy for information. 
CARRIED 
There was discussion of public awareness of property development and permitting. 
9.5 Bylaw No. 155 – for consideration of adoption 
GM-2022-017 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee Bylaw No. 155 cited as “Gambier Island 
Local Trust Committee Meeting Procedure Bylaw, 2022”, be adopted. 
CARRIED 
The Local Trust Committee meeting recessed at 12:30 pm and reconvened at 1:05 pm. 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Gambier Island Official Community Plan and Land Use Bylaw Targeted Review Project  
Island Planner McCargar reviewed the staff report regarding an update on the Gambier 
Island Official Community Plan and Land Use Bylaw Targeted Review Project. The 
updated project charter reflected a revised timeline. There had been some delays due 
to staff turnover and lack of success in hiring a consultant for phase one of the project; 
the project is now entering phase two. 
Engagement Specialist Nicol was assigned to the project. Two Working Group meetings 
were held over Zoom. Staff worked with them to develop an engagement framework. 
Staff is working with staff of the Squamish First Nation to see how they would like to be 
engaged in the project. 
A graphic designer was recruited to develop a community map, an illustrative 
engagement tool to identify communities, places of interest, and so on, to show where 
everything is located. The first draft was sent to the Working Group (WG). Once 
completed, it will be used as an engagement tool. Trustee Stamford had been 
instrumental in helping move this forward. 
Engagement Specialist Nicol announced she worked to develop the engagement 
framework with the Working Group. The document outlines tools, techniques, and 

ADOPTED 
Gambier Island  ADOPTED 8 
Local Trust Committee Minutes 
March 31, 2022 
affected parties in the Gambier community, and serves as a tool for a consultant in 
developing the engagement activities plan. 
Trustee Stamford reported the Working Group has some members that have been on 
the island for sixty years, and others a year. Membership spanned different parts of the 
island. In addition to the illustrative community map, the Working Group suggested 
creating a physical map of Gambier including elevation indicators, names of main 
streams, eelgrass, and other physical attributes. The trustee appreciated the fast work 
of staff in getting the map up and running. A challenge was that the WG did not have 
the discussion papers as planned. 
The Island Planner indicated she would be putting out an RFP for consultants to help 
with Phase 2, hoping to have someone in place in April. 
GM-2022-018 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee endorse the Gambier Island Official 
Community Plan and Land Use Bylaw Targeted Review Project Charter, dated October 
14, 2021, as amended.  
CARRIED 
GM-2022-019 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee endorse the project framework and 
graphic. 
CARRIED 
10.2 Keats Island Shoreline Protection Project  
The Regional Planning Manager reported that after First Reading was received for 
Proposed Bylaw Nos. 153 and 154, the bylaws were referred. Correspondence had been 
received from the Squamish Nation with the following recommendations and request: 
 Include language addressing archaeological concerns, specifically in the event of 
ground disturbance through construction or maintenance in the shoreline zone; 
 Use stronger language in guidelines around dock construction near eelgrass and 
kelp beds; 
 Use stronger language regarding mooring buoys to prevent unnecessary damage to 
eelgrass habitat; 
 Provide rationale regarding coastal setback of buildings of 7.5 metres; recommend 
considering original proposed setback of 15 metres. 
Trustee Rogers remarked that some recommendations from the Squamish Nation were 
contrary to what the LTC heard from the community last summer and fall. All of the 
Squamish Nation points were consistent with discussions occurring in many places. The 
trustee commented on his interest in having a discussion about how the LTC would 
engage with the Squamish and explain the dynamic that lead to First Reading of the 
bylaws. The community had provided feedback that the 15-metre setback from the sea 
was not workable when lots are only 80 feet deep – unworkable for a number of lots. In 
the discussion around mooring buoys, it had been decided what had been proposed in 

ADOPTED 
Gambier Island  ADOPTED 9 
Local Trust Committee Minutes 
March 31, 2022 
the original draft bylaw was a restriction that could not be enforced and that an 
educational approach would be considered. 
Trustee Rogers proposed arranging a meeting with the Squamish Nation to discuss the 
proposed bylaws and the feedback from the Keats Island community. 
GM-2022-020 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to work with Trustee 
Rogers to arrange a joint discussion with the Squamish Nation regarding the Nation’s 
referral response to the Keats Island Foreshore Protection Bylaws to enhance 
understanding of that response and the development and amendments of the current 
draft of the bylaws. 
CARRIED 
Trustees discussed the process of follow-up on the Nation’s referral response. In the 
event a meeting was not workable, a written response could be considered. In light of 
concerns mentioned previously (in item 6) about the removal from the agenda of the 
staff report on this item, Trustee Rogers announced he would report out to the 
community with an update. He had advised the writer of the email that the LTC was not 
dealing with the specific recommendations in the staff report at this point. 
11. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11.1 Email dated March 3, 2022 - Greetings from the BC Electoral Boundaries Commission 
The email of March 3, 2022 from the BC Electoral Boundaries Commission regarding BC 
Electoral District boundaries was received for information. 
12. NEW BUSINESS 
12.1 Climate Change Mitigation and Adaptation 
Chair Fast announced that at the Ocean Watch Action Committee there was a request 
for a workshop on what communities are doing about shoreline protection and sea level 
rise, regarding climate change mitigation and adaptation. Chair Fast noted she had 
indicated an interest in participating and planned to participate as workshop facilitator 
and on a climate leadership steering committee. 
Chair Fast remarked she had read the Metro Vancouver Board newsletter recently; it 
indicated their sewer drainage functions have had to make changes because of the 
impact of atmospheric rivers on storm water drainage systems. 
Trustee Rogers noted the SCRD was doing a revision of emergency response plans; he 
had told them they needed to keep the islands involved with these plans. SCRD does not 
have any plans for Gambier, Keats, or Thormanby; the trustee told the SCRD they need 
to include: fire in summer, erosion runoff, and dieback of cedars in summers. They are 
working on it. 

ADOPTED 
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March 31, 2022 
12.2 Shoreline Briefing – Shoreline Protection Model Bylaw Report 
The Regional Planning Manager introduced the Shoreline Protection Model Bylaw 
Report, developed by the Regional Planning Committee, which undertook “a review of 
official community plan and land use bylaw provisions for shoreline protection in the 
Islands Trust Area as well as examples from outside the Islands Trust Area, and provides 
recommendations for local trust committees and Bowen Island Municipality to consider 
when developing new, or updating existing shoreline policies and regulations.” 
Discussion ensued. Trustee Stamford considered the report an excellent example of a 
discussion paper, and recommended that it be forwarded to the Gambier Island OCP 
Targeted Bylaw Review process. 
12.3 High Speed Internet – Gambier and Keats Islands – for discussion 
Trustee Rogers extended thanks to Gambier and Keats islanders for responding quickly 
to the request to forward emails to the SCRD concerning high speed Internet. A note 
from the SCRD Area F Director indicated the SCRD had been overwhelmed with emails 
of support for high speed internet. The SCRD now has initiated a process to obtain 
funding to move forward on this. 
Trustee Stamford attended a Zoom meeting the previous day with the Ministry of Social 
Services outlining their latest initiatives for funding for BC’s rural and indigenous 
communities to have high speed internet by 2027. 
13. REPORTS 
13.1 Trust Conservancy Report  
13.1.1 November 23, 2021 
13.1.2 January 25, 2022 
Trust Conservancy Chair Stamford reported on activities of Islands Trust Conservancy: 

 
Trustee is in the process of signing off on a couple of exciting covenants and land 
transfers that ITC hopes to announce soon 

 
Presented to the Canadian Parks Collective Leadership Initiatives and Leadership 
conference for the ITC 

 
The Board had the difficult job of how to manage a bequest of $100,000. 

 
There was a request for coordinating research Climate Change Research Approval, 
McFadden Creek (Salt Spring) & Elder Cedar (Gabriola) 

 
Attended Species at Risk Workshop via zoom hosted by ITC’s SARA Coordinator 
Wendy Tyrell.  This was an all day event that highlighted scientific and volunteer 
work being done across the Salish Sea.  The Biosphere was the keynote speaker. 

 
Attended the Howe Sound Conservation Network at the Squamish Nation Totem 
Hall with several of the Rights and Title Staff. 

 
There are now 111 protected properties in Islands Trust; about seventy have 
conservation covenants. 
13.2 Applications Report dated March 22, 2022 
Received. 

ADOPTED 
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Local Trust Committee Minutes 
March 31, 2022 
13.3 Trustee and Local Expense Report dated January, 2022 
Received. 
13.4 Adopted Policies and Standing Resolutions 
Received. 
13.5 First Nations Activities 
Chair Fast commented that First Nations activities had been discussed during this 
meeting. She suggested that this standing agenda item be changed for the next meeting 
to “First Nations Reconciliation”. 
13.6 Local Trust Committee Webpage 
Trustee Stamford announced she had posted a report the previous week; trustee 
reports can be found on the Islands Trust website under the individual Local Trust 
Committee/Trustee profiles. 
14. WORK PROGRAM 
14.1 Top Priorities Report dated March 22, 2022 
Received. 
14.2 Projects List Report dated March 22, 2022 
Received. 
Chair Fast announced that people who wish to send feedback on this meeting should contact 
northinfo@islandstrust.bc.ca. 
15. CLOSED MEETING – none  
16. UPCOMING MEETINGS 
16.1 Next Regular Meeting Scheduled for Thursday, May 26, 2022 at 10:30 am at John 
Braithwaite Community Centre, 145 1st Street W, North Vancouver, BC 
17. ADJOURNMENT 
By general consent the meeting was adjourned at 2:22 pm. 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
_________________________ 
Diane Corbett, Recorder