Islands Trust Conservancy Board regular meeting, May 24, 2022

[0:00:00] Trustee Stamford: um i thank you all for joining us today my name is kate louise stamford i am chair of the

[0:00:06] Trustee Stamford: conservancy i want to begin the meeting by acknowledging that we are gathering today

[0:00:11] Trustee Stamford: virtually from locations across the treaty and unseated territories of the coast salish people

[0:00:16] Trustee Stamford: i am joined today by vice chair sue allen fast bowen island trustee and municipal councillor

[0:00:24] Trustee Stamford: doug fenton the dis island trustee an elected member and appointees from the minister of

[0:00:29] Trustee Stamford: municipal affairs linda adams from salt spring island and from galliano risa smith this meeting

[0:00:37] Trustee Stamford: is conducted electronically and the regular portion of the meeting is open to the public

[0:00:42] Trustee Stamford: to attend as witnesses there's room uh in the agenda for the public to speak or ask questions

[0:00:48] Trustee Stamford: you can put your questions ahead of time to islandstrustconservancy.ca staff members join

[0:00:55] Trustee Stamford: joining us today on Zoom are Kate Emmings. She's our Islands Trust Conservancy Manager.

[0:01:02] Trustee Stamford: Anula's away today. Is that right? Yeah.

[0:01:06] Manager Emmings: Yes, she's away today. She's okay.

[0:01:09] Trustee Stamford: Gemma Green,

[0:01:10] Trustee Stamford: Cognitive Management and Outreach Specialist. Catherine Martel is our Ecosystems Protection

[0:01:16] Trustee Stamford: Specialist. Coraline Strachan is our Administrative Assistant and Minute Taker.

[0:01:21] Trustee Stamford: Carla Funk is the Strategic Fund Development Specialist.

[0:01:27] Trustee Stamford: Just making sure, I'm not sure

[0:01:29] Trustee Stamford: if I have that exact title right.

[0:01:32] Trustee Stamford: Wendy Tyrell is the Species at Risk Coordinator.

[0:01:35] Trustee Stamford: Carmen Smith is our Communication Specialist.

[0:01:38] Trustee Stamford: And we will introduce our newest member,

[0:01:41] Trustee Stamford: our co-op student for the summer.

[0:01:43] Trustee Stamford: Aislinn King will introduce her a little bit later

[0:01:46] Trustee Stamford: in the meeting when she can attend.

[0:01:48] Trustee Stamford: This meeting is an official forum

[0:01:50] Trustee Stamford: of the Island Trust Conservancy to make decisions about land management and

[0:01:54] Trustee Stamford: securement as well as conservation planning and related outreach

[0:01:57] Trustee Stamford: fundraising and communications thank you so I'd like to bring this meeting to

[0:02:04] Trustee Stamford: order we have an agenda here are there any additions or changes we have the

[0:02:10] Trustee Stamford: late item of the audit that I hope everybody got a chance to read that late

[0:02:15] Trustee Stamford: package. Is there anything else? Okay,

[0:02:22] Trustee Stamford: seeing none. I see a Lenore and Lee. Oh, that's probably

[0:02:30] Trustee Stamford: with the audit. Is that correct?

[0:02:32] Manager Emmings: That's correct, Chair Stamford. Also, just a note for Coralyn is

[0:02:36] Manager Emmings: that I had an email from Trustee Fenton to say that he'll be coming in by phone. He's having

[0:02:41] Manager Emmings: problems with his internet connection. Okay,

[0:02:43] Trustee Stamford: thanks. So we have no additions or changes to

[0:02:49] Trustee Stamford: the agenda we do have some items to rise and report um do i just read again i'm always having

[0:02:56] Trustee Stamford: trouble with this i should know this all by now but do i just read them out or do we just see them

[0:03:00] Trustee Stamford: for information i

[0:03:02] Manager Emmings: can put them up on the screen and yes it's probably uh we put them into the

[0:03:07] Manager Emmings: minutes so it would be good if you could read them for the for the public if they're attending

[0:03:12] Manager Emmings: yeah

[0:03:13] Trustee Stamford: so for the ryzen report from our march 15th uh in-camera meeting um we directed staff to

[0:03:22] Trustee Stamford: commit a hundred thousand dollars to the bloom canadian alter ego trust 2020 donation to the

[0:03:27] Trustee Stamford: opportunity fund and b allocate up to fifty thousand dollars the opportunity fund for

[0:03:32] Trustee Stamford: salt spring island projects to reflect the interests of the donor in conservation

[0:03:37] Trustee Stamford: on Salt Spring Island and then the ITC board directed staff to update policy 1.7

[0:03:46] Trustee Stamford: donations and fundraising policy to clarify the processes of allocation of

[0:03:51] Trustee Stamford: large undesignation, undesignated donations and the process for declining

[0:03:56] Trustee Stamford: donations. So if there's no other any questions arising from that I'd like to

[0:04:04] Trustee Stamford: move on to the minutes um we had no uh resolutions without meetings and for the approval of the march

[0:04:14] Trustee Stamford: 15 2022 meeting minutes go to page three um is there any uh changes significant changes or

[0:04:27] Trustee Stamford: questions that we don't have any follow-up to in another part of the agenda okay

[0:04:36] Trustee Stamford: Okay, seeing none, we're still trying to reach Trustee Fenton, is that correct?

[0:04:43] Manager Emmings: That's correct. The reason I mentioned it is I'm not sure if he'll come in, Coraline, and need to be admitted in some different format.

[0:04:56] Trustee Stamford: So there was something that arose that I didn't see anywhere else in the agenda, Kate.

[0:05:03] Trustee Stamford: Kate, and that was board members discussed sending a brief communication to all trustees

[0:05:10] Trustee Stamford: that research is happening, risk of vandalism and the importance of working collaboratively

[0:05:16] Trustee Stamford: with local groups. Staff noted it will be added to the ICTC report to local trust committees

[0:05:22] Trustee Stamford: at Bowen Island Municipality. I didn't put enough in here to remember exactly what this

[0:05:29] Trustee Stamford: was regarding.

[0:05:30] Manager Emmings: I'm sorry, can you just let me know where you're at, Chair Stamford?

[0:05:34] Manager Emmings: Is that related to the climate change item?

[0:05:36] Manager Emmings: It's

[0:05:36] Trustee Stamford: related, yeah, I didn't put a notice into exactly where it is, so I will follow

[0:05:42] Trustee Stamford: up myself.

[0:05:43] Trustee Fast: It's in 5.1.

[0:05:44] Trustee Stamford: Is it?

[0:05:45] Trustee Stamford: Yeah.

[0:05:46] Trustee Stamford: What is it regarding?

[0:05:46] Trustee Stamford: Sorry, I didn't put enough notice in.

[0:05:48] Trustee Fast: Regarding McFadden Creek, Gabriola.

[0:05:52] Trustee Stamford: Right.

[0:05:53] Trustee Stamford: Okay.

[0:05:54] Trustee Fast: 5.1.1.

[0:05:55] Trustee Fast: so

[0:05:56] Trustee Stamford: i just wondered if um i'm assuming that you're working with galt on that uh so just

[0:06:07] Manager Emmings: it's in 5.1.1 in the minutes just to be clear

[0:06:10] Manager Emmings: the 5.1.1 of the minutes is related to climate change

[0:06:15] Manager Emmings: and the work that's being done i believe by yes by ubc at the mcfadden creek nature sanctuary and

[0:06:22] Manager Emmings: elder cedar nature reserve and yes we did let trustees know via the um uh by our board report

[0:06:30] Manager Emmings: that we do to local trust committees after the fact okay and i think i think nula also

[0:06:36] Manager Emmings: followed up with them by email as well okay

[0:06:40] Trustee Stamford: thank you is there any uh comments or questions

[0:06:43] Trustee Stamford: from the agenda or from the minutes okay seeing none uh I'd like to um I

[0:06:56] Trustee Fast: move adoption of the

[0:06:57] Trustee Fast: minutes

[0:06:57] Trustee Stamford: I don't think we just need to move by consensus right there's no changes so we'll just

[0:07:03] Trustee Stamford: move by consensus it's a consensus if that's okay great um so now we're on to page 11 the

[0:07:10] Trustee Stamford: full-off action list?

[0:07:12] Manager Emmings: Yeah, so I have a couple of notes related to this item.

[0:07:18] Manager Emmings: The first one is related

[0:07:19] Manager Emmings: to the Ferry Slipper Forest Nature Reserve,

[0:07:23] Manager Emmings: the item from May, 2020.

[0:07:25] Manager Emmings: And that is just to say that we have been exploring access

[0:07:28] Manager Emmings: and have some final words from some folks over on Thetis

[0:07:34] Manager Emmings: to help us with that final access.

[0:07:37] Manager Emmings: It didn't make it into the board today,

[0:07:38] Manager Emmings: but will likely come to your next board meeting just for review by the board and then the next

[0:07:45] Manager Emmings: item for note was related to the last meeting that we had and that is at the very end here

[0:07:56] Manager Emmings: that the board asked us to review the policy related to donations and fundraising policy

[0:08:03] Manager Emmings: to make sure that we have language in there related to undesignated donations and our

[0:08:08] Manager Emmings: process for declining donations. And we have done that. And Carla, did you want to give an update on

[0:08:16] Manager Emmings: that? Or would you like me to note that?

[0:08:19] Voice 10: Sure. It was actually I had a look at the policy and

[0:08:23] Voice 10: the policy is very well designed as far as I can see. Excuse me. What we decided to do was

[0:08:31] Voice 10: um have some pause and reflect uh language in our own process our internal process so basically any

[0:08:39] Voice 10: check over the value of five thousand dollars um will circulate to the management manager and the

[0:08:46] Voice 10: board chair to ensure that no discussion is required and possibly that might require a

[0:08:52] Voice 10: little bit of research from staff if we don't know who the donor is or how uh you know how the

[0:08:57] Voice 10: donation came in and um and that will help us to uh determine what the genuine motives of the

[0:09:04] Voice 10: donation are i realize that this is sort of in those circumstances of in an unlikely situation

[0:09:11] Voice 10: but um i think it's good to have that policy and that internal process put in place because it was

[0:09:18] Voice 10: really apparent with the hundred thousand dollars that came in for the alter ego trust from susan

[0:09:24] Voice 10: bloom that the automatic internal process was to put it into the opportunity fund without pause

[0:09:30] Voice 10: and reflection so we've adjusted that now thank you thanks um and so just

[0:09:36] Voice 10: go ahead

[0:09:38] Manager Emmings: no i'm making

[0:09:40] Trustee Stamford: some flippant remarks go ahead please okay

[0:09:42] Manager Emmings: so just to be clear um what we found is that our

[0:09:46] Manager Emmings: donations policy does include language that allows us to decline um donations should the board wish

[0:09:51] Manager Emmings: to do so and what we've done is just clarified our internal processes for depositing large amounts

[0:09:57] Manager Emmings: so that there's a bit of a check and a balance before that automatically happens super

[0:10:02] Trustee Stamford: i was

[0:10:03] Trustee Stamford: just going to say there's been no unusual uh russian donations lately yes sir not to my

[0:10:09] Voice 16: knowledge no

[0:10:11] Trustee Stamford: large ships or anything like that um i just like to acknowledge that trustee fenton is

[0:10:17] Trustee Stamford: is now with us. So welcome, Doug. I'm glad you could make it. I know it's hard. It's challenging.

[0:10:26] Trustee Fenton: Bit of a mountain climb today. Here. Hard

[0:10:31] Trustee Fenton: paddle. Thank you.

[0:10:34] Trustee Stamford: Okay, so we're now on to Section 5, Business, and we're moving right into the audited financial

[0:10:44] Trustee Stamford: financial statements which is a request for decision so this is a separate part I hope

[0:10:49] Trustee Stamford: everybody had a chance to read that's an that came in separately so if you want to

[0:10:54] Trustee Stamford: move to that

[0:10:55] Trustee Stamford: section so

[0:10:58] Manager Emmings: Lenora Lee is with us from KPMG who are our auditors um I'll give a quick introduction

[0:11:04] Manager Emmings: and then I'll let her take it over because she knows the ins and outs of our our financial

[0:11:08] Manager Emmings: statements this year um so this is something that the board is required to do every year under the

[0:11:13] Manager Emmings: islands trust act um and uh and an independent auditor comes in to audit our books and provide

[0:11:21] Manager Emmings: their findings um for us i'm gonna let like i said i'll let lenora speak to the actual statements but

[0:11:29] Manager Emmings: as follow-up the staff always include the financial statements as part of our annual report

[0:11:35] Manager Emmings: we also forward them to trust council for information and we will post them to the

[0:11:41] Manager Emmings: website as well um a couple of things of note from my perspective in this set of financial statements

[0:11:47] Manager Emmings: and the first is that um where we know them we've added indigenous names to our nature reserves and

[0:11:53] Manager Emmings: and called them by those names um we only have two that have indigenous names but as we

[0:11:59] Manager Emmings: move forward with um with doing some work around reconciliation i expect that we will start to see

[0:12:04] Manager Emmings: more of that there's also a note about natural assets just to say that we acknowledge that the

[0:12:11] Manager Emmings: lands that we have are providing natural assets to our region but at this point we are not um

[0:12:17] Manager Emmings: we're not assigning a financial dollar amount to those assets and then lenora will likely talk a

[0:12:24] Manager Emmings: little bit about the movement of some fairly significant land assets between our endowment

[0:12:31] Manager Emmings: fund and our capital fund and that's because um all of our ecological gifts lands that we've

[0:12:38] Manager Emmings: received uh we used to include in our endowment fund and we had information this past year from

[0:12:45] Manager Emmings: environment and climate change canada that because we are seen as a crown agency um they actually

[0:12:52] Manager Emmings: don't have the ability to stop us from transferring those lands or disposing of them so that restriction

[0:12:58] Manager Emmings: has, which we used to see and reflect in our books has actually been amended to reflect that new piece of information.

[0:13:08] Manager Emmings: And so those have gone into our capital fund. And I'll let Lenora talk a little bit about that if she feels like it.

[0:13:15] Manager Emmings: And so my recommendation is very similar to what it is every year, is that the Island Stress Conservancy Board approve the audited financial statements for the 2021-22 fiscal year and refer them to Island Stress Council for information.

[0:13:32] Manager Emmings: And then I'll pass it over to Lenora.

[0:13:34] Voice 15: Great, thank you, Kate.

[0:13:36] Voice 15: The audit findings report, which starts on the next page, provides you with a summary of our areas of focus with the audit.

[0:13:44] Voice 15: it, as well as the results of this year's audit. In terms of overall status, we are substantially

[0:13:51] Voice 15: complete. We just started a couple weeks ago, so this is a very quick turnaround, and thanks for

[0:13:57] Voice 15: your patience in terms of getting the information a couple days after the full package. We are

[0:14:03] Voice 15: substantially complete, and so the only items that remain outstanding now are review of these

[0:14:09] Voice 15: financial statements with this board and approval of the financial statements as well at that time

[0:14:15] Voice 15: we'll be ready to finalize our auditor's report and we'll receive the management representation

[0:14:21] Voice 15: letter which is the usual letter that we obtain to just to confirm that management has provided

[0:14:26] Voice 15: us with all the information we need to to complete our audit in 2022 there was no significant changes

[0:14:33] Voice 15: to the accounting policies or practices applied and so you know we have used similar accounting

[0:14:41] Voice 15: and audit standards in terms of this 2022 fiscal year audit there's also no control deficiencies

[0:14:50] Voice 15: that we've noted in performing our work and we also confirm our independence within this report

[0:14:56] Voice 15: that there's no other services that we've provided that would impair our ability to conduct a

[0:15:01] Voice 15: independent audit. I'll just touch on a couple highlights of this findings report and then I'm

[0:15:07] Voice 15: going to speak to the items that are noted as we review the financial statements and that way you'll

[0:15:13] Voice 15: see the numbers as we go along. So one of the required areas of audit procedures and work

[0:15:19] Voice 15: in all audits regardless of type of industry, size of organization, risk is around fraud risk

[0:15:25] Voice 15: related to management override of controls. And this is primarily to note that management is in

[0:15:32] Voice 15: a position to record entries around year end that would otherwise not be in the regular course of

[0:15:39] Voice 15: business and so would not be caught by regular operating controls. And so in response to this

[0:15:46] Voice 15: risk, we test all material journal entries that are recorded around year end in the preparation

[0:15:51] Voice 15: of the financial statements. We review estimates that are used in the preparation of the statements

[0:15:57] Voice 15: as well as understanding the business rationale for any significant unusual transactions.

[0:16:03] Voice 15: Now, based on the size of the conservancy, we're able to essentially see all the transactions that have been recorded during the year

[0:16:10] Voice 15: and do touch on those during the course of the audit.

[0:16:14] Voice 15: And there was no issues noted in this particular area to bring to the board's attention.

[0:16:20] Voice 15: And then a few pages down on page five, I'll just note that on this slide,

[0:16:25] Voice 15: we indicate the accounting policies, estimates, and disclosures are in accordance with the

[0:16:32] Voice 15: accounting standards that the Conservancy is required to follow, so there's no deviations

[0:16:37] Voice 15: that were noted there. The next page is just a summary of any corrected or uncorrected audit

[0:16:45] Voice 15: adjustments. There's no uncorrected audit differences that remain outstanding in these

[0:16:50] Voice 15: financial statements and there was one corrected adjustment that was noted just

[0:16:55] Voice 15: to remove a piece of land that was initially recorded as an asset of the

[0:17:01] Voice 15: Conservancy but it's actually under a long-term capital lease and so that has

[0:17:08] Voice 15: been removed from an ownership or asset position and disclosed instead in the

[0:17:14] Voice 15: notes to the financial statements and that related to the Saturnina property

[0:17:18] Voice 15: property which we'll see in the financial statements so those were the highlights of the

[0:17:22] Voice 15: findings report that I wanted to touch on and then I'll just review kind of the significant areas of

[0:17:28] Voice 15: discussion in the financial statements as we review those so I think that's the next document

[0:17:33] Voice 15: in this package here we could go down to that so the first couple pages of the financial statements

[0:17:40] Voice 15: are the auditor's report and consistent with previous years it is a qualified opinion there's

[0:17:48] Voice 15: There's one qualification as it relates to the completeness of revenues.

[0:17:52] Voice 15: This is really common with not-for-profit organizations that we are able to verify and

[0:17:58] Voice 15: opine on the revenue as it exists in the financial statements, but if there were cash, for example,

[0:18:05] Voice 15: that never made it into the books of the financial statements to begin with, we wouldn't be able

[0:18:10] Voice 15: to verify overall completeness of revenue, which is really just the only qualifier in

[0:18:17] Voice 15: these financial statements everything else we're very comfortable that we have a full view over

[0:18:23] Voice 15: and can verify the completeness of those transactions so that's a similar opinion as

[0:18:29] Voice 15: to previous years and as mentioned very common with other organizations similar to the conservancy

[0:18:36] Voice 15: the remainder of the auditor's report speaks to management's responsibilities to prepare

[0:18:42] Voice 15: the statements and the auditor's responsibility to audit them, including things such as an

[0:18:48] Voice 15: evaluation of going concern, internal controls, and overall presentation of the financial

[0:18:54] Voice 15: statements.

[0:18:55] Voice 15: The next page of the statements is the Statement of Financial Position.

[0:19:01] Voice 15: So this shows, as at March 31st, the assets, liabilities, and fund balances.

[0:19:07] Voice 15: balances. As in previous years, there are four funds or four buckets in which the Conservancy

[0:19:12] Voice 15: tracks its assets, liabilities and fund balances, each for its own specific purposes. So the

[0:19:19] Voice 15: Opportunity Fund is generally the day-to-day operations of the Conservancy. The Restricted

[0:19:25] Voice 15: Fund holds all of the cash and monies held for maintenance of lands. The Capital Fund

[0:19:35] Voice 15: holds land and then the endowment fund holds those properties that are required to be held

[0:19:41] Voice 15: into perpetuity. In terms of the overall position year-on-year, you'll see it's been quite stable,

[0:19:49] Voice 15: no particular significant activities on the statement of financial position.

[0:19:54] Voice 15: In terms of the cash balance, there's some ups and downs that have occurred in 2022.

[0:20:00] Voice 15: In the Opportunity Fund, that $100,000 was received and not yet dispersed at the end of the year.

[0:20:07] Voice 15: So, in the Opportunity Fund holds the $100,000 from the Bloom Trust.

[0:20:14] Voice 15: The other balances, short-term investments and investments, there is certainly more that's held in the investment balance.

[0:20:22] Voice 15: balance kind of to as the holding spot as until expenses are incurred and that relates primarily

[0:20:32] Voice 15: to any grant monies that haven't been moved over to Islands Trust and I'll speak about that in a

[0:20:38] Voice 15: moment on the income statement and then other items that you'll notice here in between the

[0:20:44] Voice 15: endowment fund and the capital fund is where Kate mentioned there has been some properties moved

[0:20:50] Voice 15: moved over, that was 3.8 million. And you see it most significantly in the fund balances that

[0:20:57] Voice 15: there was no acquisitions of properties in the current year. But the investment in land balance

[0:21:03] Voice 15: has increased year over year, whereas the restricted farm endowment purposes balance

[0:21:08] Voice 15: has decreased to 3.8 million. And so those are the properties that are held under the

[0:21:14] Voice 15: Environment Canada Ecological Donation Program, which historically were received into and held

[0:21:21] Voice 15: in the endowment fund, but have been transferred into the capital fund. We reviewed the correspondence

[0:21:27] Voice 15: between the Conservancy and Environment Canada in regards to these properties. And we also

[0:21:34] Voice 15: reviewed the description of these two fund balances and are comfortable that that transfer

[0:21:40] Voice 15: for can occur in 2022. They do still meet the description of what the intended purpose of those

[0:21:49] Voice 15: funds are. The capital fund in the notes indicates that it's for assets, liabilities, revenues and

[0:21:55] Voice 15: expenses related to the Conservancy's capital assets. And the endowment fund indicates that

[0:22:01] Voice 15: they are resources contributed for endowment purposes. The other changes in balances year

[0:22:08] Voice 15: on year are primarily timing differences you know there are a little bit more or less grants

[0:22:13] Voice 15: receivable just based on the holdbacks on the two larger grant programs and then likewise due to

[0:22:21] Voice 15: islands trust is amounts that have been incurred as expenses by islands trust but not yet paid

[0:22:27] Voice 15: money paid over to the islands trust from the conservancy on the next page is the statement

[0:22:35] Voice 15: of operations and this shows the revenues expenses and surplus or deficiency for the year

[0:22:40] Voice 15: and what you'll see here is in terms of total expenses the cash and land donations definitely

[0:22:48] Voice 15: have an impact year on year there was no acquisitions of land during the course of

[0:22:53] Voice 15: the year as mentioned and so the previous year had a large donation three million for

[0:23:00] Voice 15: for property on Keats Island and North Pender.

[0:23:03] Voice 15: And so that was non-recurring into the current year

[0:23:06] Voice 15: and the main driver of the decrease

[0:23:07] Voice 15: in revenue year on year.

[0:23:10] Voice 15: And then in terms of expenses,

[0:23:12] Voice 15: much of this activity relates to the two grant programs,

[0:23:16] Voice 15: species at risk and conservation stimulus.

[0:23:19] Voice 15: So the way these grants are working consistent

[0:23:22] Voice 15: with previous years is that the revenue is recorded

[0:23:25] Voice 15: in the conservancy,

[0:23:26] Voice 15: the expenses are incurred by Islands Trust.

[0:23:28] Voice 15: And so the monies are kind of an in and out in the Conservancy that you can see the $280,000 in grants revenue and the two line items highlighted here are the moving of that money over to Islands Trust.

[0:23:44] Voice 15: Overall, there was an excess of revenue over expenses in the Opportunity Fund of just under $100,000.

[0:23:51] Voice 15: Again, there was that bloom donation of $100,000 recorded in this fund.

[0:23:56] Voice 15: There was a deficit of about $36,000 in the restricted fund, expenses that were greater than

[0:24:04] Voice 15: donations and that netted out to a surplus of $62,000 overall. The next page just shows the

[0:24:14] Voice 15: statement of changes in fund balances. So this is again a reproduction of the surplus or deficit by

[0:24:21] Voice 15: fund and here's where you can really see that transfer that occurred between endowment and

[0:24:25] Voice 15: capital 3.8 million as an inter fund transfer so that's the value of the land at historical

[0:24:33] Voice 15: cost or the value that it came on to the books in the year of donation that's been moved over from

[0:24:39] Voice 15: endowment to capital and then the last numerical statement is statement of cash flows and this

[0:24:46] Voice 15: shows the cash inflows and outflows during the course of the year it shows about 90 000 was

[0:24:53] Voice 15: was received net cash increase year-on-year, so that's operating activities, and then in terms of

[0:25:00] Voice 15: what was done with that fund, most of that and a little bit more actually went into investments,

[0:25:07] Voice 15: and as we saw in the statement of financial position, that is some of the temporary funds

[0:25:13] Voice 15: received on the grants that will be paid over to Islands Trust, so it's held in investments on a

[0:25:19] Voice 15: temporary basis overall there was a net decrease of about 70 000 in cash i won't go through the

[0:25:27] Voice 15: notes in a lot of detail but i'll just touch on a couple things here note one is essentially

[0:25:32] Voice 15: identical to the previous year it describes the policies that the conservancy follows in the

[0:25:39] Voice 15: preparation of its statements so as there was no accounting policy changes that's the same as

[0:25:44] Voice 15: previous years note three about three pages down shows the detail of land and this is again where

[0:25:54] Voice 15: you can see the transfer that's occurred for the federal government ecological gifts program

[0:25:59] Voice 15: properties the comparative numbers are all zero and this is where that 3.8 million of land has

[0:26:06] Voice 15: come into the capital fund this year there's some note disclosure at the bottom of this page

[0:26:12] Voice 15: which just indicates that that transfer occurred and this is also the note where you can see

[0:26:17] Voice 15: the 99-year lease on Saturnina Island has been disclosed that that property is owned by BC Parks

[0:26:25] Voice 15: Foundation but it is leased to the Conservancy under a 99-year agreement. The next page just

[0:26:34] Voice 15: indicates the funds that are held in the restricted fund so by property this indicates the monies that

[0:26:42] Voice 15: are specifically restricted to the maintenance of those properties note 5 shows um opposite to the

[0:26:51] Voice 15: previous land note the removal of the properties held under the federal government ecological gifts

[0:26:57] Voice 15: program so those numbers are all zero this year and the 3.8 million that's moved over to the

[0:27:03] Voice 15: capital fund similarly the same note disclosure is at the bottom of this note just to indicate what

[0:27:09] Voice 15: occurred there on that transfer. On the next page, page six, provides a little bit more detail as to

[0:27:18] Voice 15: the transfer that occurred. So some of the background in terms of the Crown Agency

[0:27:25] Voice 15: designation of the Conservancy and the dollar value of the transfer that occurred in 2022.

[0:27:33] Voice 15: The next page shows the costs of operating the Conservancy, which are incurred by the Trust and

[0:27:41] Voice 15: reported by the trust and so these are not expenses that show up in the conservancy but

[0:27:48] Voice 15: are disclosed as incurred by islands trust and then the last note subsequent event i just wanted

[0:27:56] Voice 15: to highlight here that there is a transfer that occurred subsequent to year end it was a fairly

[0:28:01] Voice 15: large value 3.7 million so that has been disclosed as a subsequent event occurring after march 31st

[0:28:09] Voice 15: 2022. uh so those were the highlights i wanted to note on these statements um a couple of uh

[0:28:16] Voice 15: non-recurring items uh land transfers as per usual um in the conservancy but uh overall happy with

[0:28:23] Voice 15: um the the um the presentation of these statements as it occurs right now um we'd also like to thank

[0:28:30] Voice 15: um kate and julia for all their help with the audit as i mentioned it is a really quick turnaround

[0:28:35] Voice 15: around, so I really appreciate the timeliness of responses and all the support that you provided

[0:28:40] Voice 15: really up front to enable us to complete this audit in about a week's time. Happy to address

[0:28:47] Voice 15: any questions that you might have.

[0:28:53] Trustee Stamford: Is there, can everybody hear me? Okay, good.

[0:29:00] Trustee Stamford: Trustee Fast, do you have a question for Lenora?

[0:29:03] Trustee Fast: Just a quick question about number nine,

[0:29:06] Trustee Fast: subsequent events. I can see the point of putting that in there. Do you just do that for things that

[0:29:14] Trustee Fast: happen between March 31st and your audit, or is there a bigger window?

[0:29:20] Voice 15: No, you're right on March

[0:29:22] Voice 15: 31st up to the day that the financial statements are approved, which would be today. Okay, thank

[0:29:28] Voice 15: you.

[0:29:30] Trustee Stamford: Yeah, it's too bad we couldn't have gotten that done a bit earlier. There was all these last

[0:29:34] Trustee Stamford: Oh, yeah,

[0:29:35] Trustee Stamford: little twists and turns on that, but it was very close.

[0:29:39] Trustee Stamford: Any other questions of Lenore or does Julia want to say anything?

[0:29:47] Trustee Stamford: Director Mobs, if she has anything to add or any questions to Director Mobs as well.

[0:29:58] Trustee Stamford: do

[0:29:59] Voice 1: you want to say

[0:30:00] Voice 1: few things um julia uh well i'll just say good morning apologies uh for being late i was in

[0:30:06] Voice 1: another meeting um nothing further to mention on the financial statements you know lenore has gone

[0:30:12] Voice 1: through them uh in good detail um and you know i i absolutely agree with lenore this is a very

[0:30:18] Voice 1: quick turnaround um and it's just also um the mg team that works to make um so yeah thanks to them

[0:30:27] Voice 1: their team for working hard for us again this year thank

[0:30:31] Trustee Stamford: you staff that is very fast i've

[0:30:34] Trustee Stamford: done audits before i don't think i've ever seen one done in a week a week

[0:30:43] Trustee Stamford: so if there's no other question i have a few comments and it's more sort of the the bigger

[0:30:49] Trustee Stamford: picture so it might be for kate um now that we've moved the ecological gift programs over to a

[0:30:57] Trustee Stamford: a capital fund. Does that mark us as less desirable for ecological gifts? Is there any

[0:31:07] Trustee Stamford: impact? Because it sounds like now that we could actually dispose of them if so desired. Is that

[0:31:13] Trustee Stamford: what I interpreted is correct?

[0:31:16] Manager Emmings: That is somewhat correct. Of course,

[0:31:19] Manager Emmings: anytime we dispose of land, it has to be consistent with our policies, our five-year

[0:31:23] Manager Emmings: plan and we often have to get approval from the minister unless there's no ecological value to

[0:31:29] Manager Emmings: those lands so we have some pretty strong internal controls for transferring land and then the other

[0:31:35] Manager Emmings: piece to note is that unfortunately for them our partners who often work with us on the ecological

[0:31:42] Manager Emmings: gifts that we do are still subject to penalties under the income tax act or yeah income tax act

[0:31:49] Manager Emmings: and so they um where that exists they will still need to get permission from environment canada

[0:31:57] Manager Emmings: before disposing of any of those interests but

[0:32:01] Trustee Stamford: it sounds like that then that would provide a control

[0:32:04] Trustee Stamford: for that type of risk so okay that that's really good to know the other comment i have is about

[0:32:12] Trustee Stamford: If we can't demonstrate this as an asset, I'm not sure what the benefit is because I was particularly unimpressed with the level of public publicity we got around that particular transaction.

[0:32:35] Trustee Stamford: And I know I'm sure there were reasons about it, but I thought, oh, well, at least it's an asset.

[0:32:39] Trustee Stamford: said at least we can you know expand on that but now I see and I totally understand why

[0:32:45] Trustee Stamford: now I see it's actually an asset of the provincial BC Parks Foundation so I think we really need to

[0:32:54] Trustee Stamford: consider you know the amount of work that we put into those particular properties that if this

[0:33:00] Trustee Stamford: opportunity comes around again that we're a little more clear on what the benefit is to

[0:33:06] Trustee Stamford: to the Islands Trust Conservancy,

[0:33:10] Trustee Stamford: but also recognize that this is a huge benefit

[0:33:14] Trustee Stamford: to islands and conservation on islands in general,

[0:33:18] Trustee Stamford: but make sure that we have a more clear sense of benefit

[0:33:22] Trustee Stamford: to the Islands Trust Conservancy.

[0:33:24] Trustee Stamford: And I'm happy to hear if anybody else weighing in,

[0:33:27] Trustee Stamford: or we can talk about this at a later date.

[0:33:30] Trustee Stamford: It's just something I noticed when I saw

[0:33:32] Trustee Stamford: that we can acknowledge that as an asset.

[0:33:36] Trustee Stamford: um is there any other comments on that or kate kate you can speak to that yeah

[0:33:41] Manager Emmings: i guess i would

[0:33:42] Manager Emmings: just comment that um we often communicate about items in a different way than we see them on

[0:33:48] Manager Emmings: reflected on our financial statements um so whereas our financial statements always recognize

[0:33:53] Manager Emmings: land at the value that we received it we will often communicate out that we manage x amount

[0:33:59] Manager Emmings: of dollars of land according to bc assessment um so there are other ways of communicating out the

[0:34:05] Manager Emmings: the value of the management that we do on lands.

[0:34:08] Manager Emmings: And I do believe that we still have some opportunities

[0:34:13] Manager Emmings: for communications out about the Saturnina Island lease,

[0:34:18] Manager Emmings: and especially once we get into the management planning

[0:34:20] Manager Emmings: for that property.

[0:34:21] Trustee Stamford: Yeah.

[0:34:22] Trustee Stamford: Okay.

[0:34:23] Trustee Stamford: That's good.

[0:34:23] Trustee Stamford: Any other questions of Lenore or anybody else?

[0:34:29] Trustee Stamford: Trustee Adams.

[0:34:33] Voice 17: This is a non-technical question.

[0:34:34] Voice 17: question. I'm just curious where the photograph is from that's on the cover. Is that one of our

[0:34:43] Voice 17: properties? I

[0:34:44] Voice 15: think that's a BC stock photo. I need to

[0:34:47] Voice 15: chase down where it's from.

[0:34:50] Voice 17: Okay. I was

[0:34:50] Voice 17: hoping it was one of ours. It just looks so beautiful. But anyway, that's all. Thanks for

[0:34:56] Voice 17: the great report.

[0:34:58] Trustee Stamford: Yeah. Thank you all for this. It's always encouraging to see it laid out this

[0:35:03] Trustee Stamford: way and and know we're on the right track and i although i always know we're on the right track um

[0:35:10] Trustee Stamford: if there's no other questions um oh trustee fast we've got

[0:35:14] Trustee Fast: a recommendation the motion okay

[0:35:17] Trustee Fast: um and this is the recommendation that's on the staff report i move that the islands trust

[0:35:22] Trustee Fast: conservancy approved the audited financial statements for the 2021-22 fiscal year and refer

[0:35:29] Trustee Fast: defer the statements to the Islands Trust Council for information do

[0:35:32] Trustee Stamford: we have a seconder trustee

[0:35:34] Trustee Stamford: Fenton seconds if there's no other comments I'd like to call the motion all those in favor uh

[0:35:44] Trustee Stamford: hands up because I can see you all and then trustee Fenton says um says I so I say I that's

[0:35:51] Trustee Stamford: passes unanimously thank you again so before we go Nora

[0:35:57] Trustee Stamford: thank you thank you we'll we'll see you

[0:36:00] Trustee Stamford: again next year I'm sure um uh before we move on I'd like I noticed Aislinn is on the line

[0:36:10] Trustee Stamford: um Aislinn would you just like to say hello and make sure that I have your name correct

[0:36:17] Voice 11: Hi, everyone. Yeah, you said my name correctly.

[0:36:20] Trustee Stamford: Oh, thanks. My daughter's name is Isla and it's often pronounced incorrectly.

[0:36:25] Trustee Stamford: So that's why I wanted to make sure. So a huge welcome to our new co-op student for the summer.

[0:36:31] Trustee Stamford: I hope we're not working you too hard. And but I also hope you get to visit some exciting islands.

[0:36:38] Trustee Stamford: And I think you were going to come over to the house sound at the end of this week, but maybe do that at a later date.

[0:36:45] Voice 11: Yeah, so far it's been really lovely. Yeah, and I think Howe Sound might be pushed to a later date, but next week is Salt Spring with Gemma.

[0:36:55] Trustee Stamford: Oh great, great. And Kate, do you have anything to add about what sort of projects Aislinn will be working on?

[0:37:03] Manager Emmings: So we're really glad to have Aislinn joining our team. She's a geography and environmental studies student in her fourth year at UVic.

[0:37:11] Manager Emmings: and is we actually adjusted our co-op position this year because we had a recognition that we

[0:37:17] Manager Emmings: want to do a little bit of mapping as well related to IPC work so Aislinn comes to us with GIS skills

[0:37:23] Manager Emmings: yay and we'll helping they'll be helping us with some mapping pieces we've also asked her

[0:37:30] Manager Emmings: to investigate some iNaturalist opportunities and so that's going to be a lit or she's going

[0:37:37] Manager Emmings: to be starting on that project as well um and she's already had a taste for the field work she

[0:37:42] Manager Emmings: was out on sydney island last week with our species at risk coordinator um wendy terrell

[0:37:48] Manager Emmings: and um hopefully enjoyed that and was uh spared um too much uh problems from the windstorm that

[0:37:57] Manager Emmings: occurred while she was out there so we're glad she's back and safe with us well

[0:38:03] Trustee Stamford: thank you and

[0:38:04] Trustee Stamford: and welcome on behalf of the board, Aislinn.

[0:38:06] Trustee Stamford: It's nice to have you.

[0:38:08] Voice 11: Thank you.

[0:38:11] Trustee Stamford: Okay, so moving on to 5.1.2,

[0:38:16] Trustee Stamford: that's starting on page 16.

[0:38:17] Trustee Stamford: We've got the wording for annual report.

[0:38:21] Trustee Stamford: That's a request for decision.

[0:38:23] Trustee Stamford: And Kate, are you speaking to this?

[0:38:25] Manager Emmings: I'm going to pass this over to Carmen Smith,

[0:38:28] Manager Emmings: who's our communications specialist to deliver this.

[0:38:32] Manager Emmings: Hi, Carmen.

[0:38:33] Voice 12: Hi, good morning, everyone.

[0:38:34] Voice 12: Lovely to see some of you.

[0:38:37] Voice 12: And yeah, so I have a request for decision to essentially approve the text for the draft

[0:38:47] Voice 12: annual report for 2021-22.

[0:38:50] Voice 12: The text has all been circulated through the Islands Trust Conservancy staff, so everyone's

[0:38:56] Voice 12: had a chance to give input.

[0:38:57] Voice 12: put. This also is meant to complement and try not to overlap too much with the first ever

[0:39:05] Voice 12: impact report that we produced that roughly aligns with the same time period. So we did try to make

[0:39:11] Voice 12: sure that the two reports complemented each other because they'll both be available and speak to the

[0:39:17] Voice 12: same time period. So essentially I'm here to answer any questions you might have given that

[0:39:24] Voice 12: you've hopefully had a chance to review the draft text if it's approved essentially what happens is

[0:39:30] Voice 12: that it's going to go to islands trust and it's part it it makes up a part of the overall islands

[0:39:37] Voice 12: trust annual report and then we take our section and we adapt it so that we do have a specific

[0:39:42] Voice 12: islands trust conservancy um copy as well that lives within our our space at the website and

[0:39:50] Voice 12: so that we can use that and Carla can use it as she needs for fundraising and other purposes.

[0:39:56] Voice 12: So I guess I'll open with questions. Trustee Smith.

[0:40:01] Trustee Smith: Yeah hi thanks this is I did read it and it's really good. I just have one really small

[0:40:06] Trustee Smith: question on page 20. I don't know if that's page 20 of your report but page 20 of our package

[0:40:12] Trustee Smith: where you say that the Islands Trust is directed by a board made up of three members blah blah blah.

[0:40:17] Trustee Smith: uh i realize this is in theory what the board is made up of but we actually only have two members

[0:40:24] Trustee Smith: appointed by the province at the moment thank you

[0:40:27] Voice 12: for that correction um well that's

[0:40:32] Trustee Smith: not in the

[0:40:32] Trustee Smith: but see this way i don't know like we could have three right yeah

[0:40:37] Voice 12: i'm gonna defer to kate on

[0:40:39] Voice 12: whether we leave that because maybe or or update that um just because kate knows more about the

[0:40:48] Voice 12: legal structuring that we have to adhere to there yeah

[0:40:53] Manager Emmings: that's a good question i think i would be

[0:40:54] Manager Emmings: tempted to leave it that way we did have i'm trying to think if we ever during the past

[0:40:59] Manager Emmings: fiscal year had a full contingent of six um because of course we had

[0:41:06] Manager Emmings: our previous um board member with us whose name is eluding me at the moment

[0:41:11] Manager Emmings: but um and so

[0:41:15] Voice 1: we can go back and look at that

[0:41:16] Manager Emmings: thank you and see if we ever

[0:41:19] Manager Emmings: had that overlap

[0:41:20] Manager Emmings: but um i'd be tempted to leave it because it's sort of a description of the board as a whole

[0:41:27] Trustee Fast: trustee oh sorry go ahead

[0:41:29] Trustee Fast: yeah sure just uh spelling of my name doesn't have a dash

[0:41:34] Trustee Fast: so kate louise

[0:41:36] Trustee Fast: has a hyphen mine doesn't page 21 top of page 21 otherwise

[0:41:40] Voice 12: it's a good report

[0:41:42] Voice 12: Sincere apologies for that.

[0:41:44] Trustee Fast: No problem. It happens all the time.

[0:41:46] Trustee Fast: I really enjoyed reading the report.

[0:41:50] Trustee Fast: It doesn't seem as dry and stilted as they usually are.

[0:41:56] Trustee Fast: And when do we get to see the impact report or did we see that as well?

[0:42:01] Trustee Fast: I

[0:42:02] Voice 12: can share that as a chat, a link, sorry, in the chat.

[0:42:05] Voice 12: But it is available on our impact page on the Conservancy part of the website.

[0:42:10] Voice 12: website so if you

[0:42:11] Trustee Fast: go I did see that okay yeah

[0:42:12] Voice 12: yeah and it's got a um we've installed a new PDF online

[0:42:16] Voice 12: reader so that actually allows people to flip through kind of like an online magazine um it's

[0:42:22] Voice 12: highly visual so um but I'll post that in the chat again as well so that folks have a direct link to

[0:42:28] Voice 12: that thank

[0:42:28] Trustee Fast: you that it that's where I saw it I was I had run across that and saw that I was able to

[0:42:33] Trustee Fast: flip through the the heron as well the newsletter and um so thank you very much great see the

[0:42:40] Trustee Stamford: advantage of having a full complement of staff with communications and fund development it's

[0:42:47] Trustee Stamford: working the impact report is fabulous too uh go ahead go ahead trustee smith yeah just there's

[0:42:53] Trustee Smith: one typo and i was blocked out of my email so i did send it to corlin um so i presume that she'll

[0:43:00] Trustee Smith: I'll fix that or should I send it to Carmen I don't know you

[0:43:04] Voice 12: can feel free Coraline will probably

[0:43:05] Voice 12: forward it to me but you can also feel free

[0:43:07] Voice 12: to to send it to me in the future if you notice

[0:43:09] Voice 12: and and that's actually a great point if you ever notice um typos on the website um you can send it

[0:43:15] Voice 12: to Coraline or to myself either of us can go and fix anything like that um so thank you for that

[0:43:23] Voice 12: uh

[0:43:24] Trustee Stamford: any other comments um i also have a small typo from the the letter uh so i'll send that

[0:43:33] Trustee Stamford: forward it to you carmen uh trustee adams do you have your hand up

[0:43:37] Voice 17: yeah just a really minor

[0:43:38] Voice 17: thing on that last point uh about membership i think in the past what we've said is it consists

[0:43:45] Voice 17: of up to three members appointed by the province and just then it doesn't then it's accurate

[0:43:54] Voice 17: depending you know regardless might maybe another maybe we could do it that way and i think that's

[0:44:02] Voice 12: i've updated that wording just um to to make note i have a open version of the of the copy

[0:44:11] Voice 12: be next to me here and trustee Fenton yes

[0:44:16] Trustee Fenton: thank you it's excellent and I uh did the comments

[0:44:19] Trustee Fenton: regarding the um the fact it was yeah just read better than many of the reports over time so we

[0:44:25] Trustee Fenton: are evolving and incorporating our sort of roles and new responsibilities around reconciliation

[0:44:32] Trustee Fenton: and climate change um sort of as part of our overall mission versus just a statement so I

[0:44:39] Trustee Fenton: i appreciate that um one comment on page 45 the bottom paragraph there just regard reference to

[0:44:47] Trustee Fenton: the reconciliation um it speaks only to the undrip um and the provincial declaration of rights

[0:44:57] Trustee Fenton: um an action plan which is good but i'm just wondering it's as far as its linkage and maybe

[0:45:02] Trustee Fenton: it is a potential linkage for people reading these things is whether it should um if you

[0:45:09] Trustee Fenton: look at the reconciliation report from 2019 21 page two there's a foundation document graphic

[0:45:16] Trustee Fenton: there that's actually strong and actually brings in all of the foundation documents

[0:45:22] Trustee Fenton: that the original reconciliation report for uh trust council and i'm

[0:45:30] Trustee Fenton: just wondering if that might

[0:45:31] Trustee Fenton: be something we say more broadly that you know the foundation documents used by trust council or

[0:45:37] Trustee Fenton: whatever um so that we include not just the UNDRIP and BC stuff but we have also the um

[0:45:46] Trustee Fenton: TRC and the missing um women and girls report as well so

[0:45:53] Voice 12: is your um it's a really it's a really

[0:45:56] Voice 12: good point so maybe just adding a statement that we are like adding to the second paragraph here

[0:46:02] Voice 12: saying that this is building on would it be best in your are you thinking to reference the report

[0:46:10] Voice 12: that kind of started and and and a lot of this work is sort of founded on so referencing the

[0:46:18] Voice 12: report that's

[0:46:19] Trustee Fenton: what I yeah I think so because I think once you get links into the fact we're on

[0:46:22] Trustee Fenton: a journey and that all of this is evolving and it also brings in better captures those

[0:46:28] Trustee Fenton: all of the foundation documents,

[0:46:32] Trustee Fenton: just not the two that are mentioned.

[0:46:34] Voice 12: Okay.

[0:46:35] Voice 12: I'll definitely take a look at that, Trustee Fenton,

[0:46:38] Voice 12: and see about whether I link to that report

[0:46:41] Voice 12: or how I can better pull that work in there

[0:46:44] Voice 12: because it is a good point.

[0:46:45] Voice 12: It does speak to the work that Trust Council

[0:46:49] Voice 12: and ITC have already done.

[0:46:51] Voice 12: Another thing too is that it may or may not end up staying

[0:46:57] Voice 12: in the ITC section, so I'll put it in there, but if it's repetitive because of the overarching joint

[0:47:04] Voice 12: annual report, it might get dropped, but it'll remain in the conservancy version, if that makes

[0:47:11] Voice 12: sense. Yeah, thank you. No, thank you for that.

[0:47:17] Trustee Stamford: Manager Emmings.

[0:47:19] Manager Emmings: Actually, I was just thinking I

[0:47:20] Manager Emmings: might lower my hand, but I just wanted to confirm, I highlighted a paragraph, Trustee Fenton, I don't

[0:47:26] Manager Emmings: if you can actually see the screen at the moment though yes

[0:47:31] Trustee Fenton: yes okay and

[0:47:32] Manager Emmings: is that the paragraph that

[0:47:34] Manager Emmings: you're speaking of i just wanted to um because

[0:47:41] Trustee Fast: i think that mirrors that

[0:47:42] Manager Emmings: mirrors a lot what is

[0:47:44] Manager Emmings: in the um in the islands trust um reconciliation action plan um and then the only other thing i

[0:47:52] Manager Emmings: would say is that um like carmen said we would just want to make sure that we don't duplicate

[0:47:58] Manager Emmings: too much, and also that we acknowledge that while the trustees and staff benefit from

[0:48:05] Manager Emmings: training and pieces of that Reconciliation Action Plan, it's a Reconciliation Action

[0:48:10] Manager Emmings: Plan that's approved by Trust Council, and ITC is working on its own at the moment as

[0:48:17] Manager Emmings: well so yeah okay okay any

[0:48:22] Trustee Stamford: other comments um or contributions to this um draft report um i don't

[0:48:33] Trustee Stamford: see an area or can you lower your hand trustee fenton if you don't have anything more thank you

[0:48:39] Trustee Stamford: so there is a request for there's a recommendation

[0:48:47] Trustee Stamford: before us if we could move to that page if anybody would like to

[0:48:52] Trustee Stamford: make that motion trustee fast thank you

[0:49:03] Trustee Fast: i move that the island's trust conservancy board approves

[0:49:07] Trustee Fast: the attached text as amended for inclusion in the 2021-22 annual report for approval by Trust

[0:49:16] Trustee Fast: Council and submission to the Minister of Municipal Affairs. Do

[0:49:21] Voice 3: I have a seconder?

[0:49:26] Trustee Stamford: Trustee Fenton? If there's no other questions or comments, I'd like to call the vote. All those in

[0:49:32] Trustee Stamford: favor? You can just raise your hand. I can see you all except for Trustee Fenton.

[0:49:36] Trustee Stamford: and suddenly linda acts here we go linda did you raise your hand i just couldn't see you

[0:49:43] Trustee Stamford: yeah okay that passes unanimously thank you very much um so our next item is um the itc plan

[0:49:55] Trustee Stamford: review so we've got a request for decision on page 35

[0:50:03] Trustee Stamford: and who's going to speak to this i

[0:50:06] Manager Emmings: get to speak to this i might defer to claire if there's a

[0:50:10] Manager Emmings: a moment or a question that speaks more broadly to the um how this relates to islands trust

[0:50:16] Manager Emmings: yeah

[0:50:16] Trustee Stamford: is claire on the line she

[0:50:18] Manager Emmings: is yeah oh she joined us for the audit

[0:50:25] Manager Emmings: um so you may recall that at our last board meeting i brought to your attention the fact

[0:50:30] Manager Emmings: that we need to review and revise our Five-Year Plan. The Islands Trust Conservancy Five-Year

[0:50:37] Manager Emmings: Plan is a requirement of the Islands Trust Act and we have to at least every five years review

[0:50:42] Manager Emmings: and resubmit to the Minister a new plan. In our last meeting the Board considered a few

[0:50:50] Manager Emmings: recommendations from staff that would allow us to do better engagement of First Nations as part of

[0:50:56] Manager Emmings: review of our five-year plan. The hope was that we would be able to obtain an extension to the

[0:51:01] Manager Emmings: timeline of the revision in order to do this engagement properly. We did confer with ministerial

[0:51:11] Manager Emmings: staff on whether or not that would be possible, and ministerial staff unfortunately gave us two

[0:51:18] Manager Emmings: two options. They basically noted that in order to provide us an extension, the matter would have

[0:51:27] Manager Emmings: to go before council. And so it would require quite a bit of prep time on their part to prep

[0:51:36] Manager Emmings: this approval. It wasn't just at the discretion of the minister. Or the other possibility would

[0:51:44] Manager Emmings: would be to have us submit perhaps a shorter plan

[0:51:47] Manager Emmings: that's very much based on our previous plan

[0:51:50] Manager Emmings: with the understanding that we would be moving

[0:51:55] Manager Emmings: towards a plan that was more robustly reflective

[0:51:58] Manager Emmings: of our desire for reconciliation.

[0:52:02] Manager Emmings: So staff mulled this over a bit

[0:52:05] Manager Emmings: and given the timeline that we needed to redraft

[0:52:10] Manager Emmings: and approve our five-year ITC plan within,

[0:52:16] Manager Emmings: we would need to have a draft approved for referrals

[0:52:20] Manager Emmings: throughout Islands Trust by the board at this meeting.

[0:52:24] Manager Emmings: And so what we've done is we've gone through

[0:52:27] Manager Emmings: the old Islands Trust Conservancy plan

[0:52:30] Manager Emmings: and updated it where needed.

[0:52:33] Manager Emmings: And those updates are provided in the attachment

[0:52:36] Manager Emmings: in red as track changes and then what we're suggesting is that the board approve this

[0:52:43] Manager Emmings: document for referrals that it be a shorter document just a three-year document in light

[0:52:50] Manager Emmings: of our desire to move towards the plan that's more reflective of engagement full engagement

[0:52:55] Manager Emmings: of First Nations and that the board then direct us to after this update to the plan move towards

[0:53:04] Manager Emmings: a more robust full five-year plan.

[0:53:08] Manager Emmings: So those are the recommendations before the board.

[0:53:12] Manager Emmings: This will, I should just flag for you this

[0:53:15] Manager Emmings: because we do need to go through this referral process

[0:53:18] Manager Emmings: and it will also include what I would say

[0:53:21] Manager Emmings: more of our typical referrals to First Nations,

[0:53:25] Manager Emmings: that it will take some time for staff

[0:53:27] Manager Emmings: to accomplish those items

[0:53:30] Manager Emmings: and that will fall on my work program.

[0:53:35] Manager Emmings: We also will begin as part of the correspondence out to First Nations, we will also note that we

[0:53:45] Manager Emmings: are intending to move towards more engagement with them over the next year or so in preparation for

[0:53:51] Manager Emmings: a future five-year plan and with hopes of setting up some times for those conversations in the near

[0:53:58] Manager Emmings: future um so the recommendations before you are that you approve the three-year plan for referral

[0:54:07] Manager Emmings: to all the local trust committees to bone island municipality to trust council

[0:54:10] Manager Emmings: and to first nations and then bring it back to the board for final review and approval in november

[0:54:17] Manager Emmings: um because of that we have a project charter that the board approved last meeting that we need to

[0:54:23] Manager Emmings: adjust so I've asked for the board to rescind the resolution related to that and then we will look

[0:54:29] Manager Emmings: at drafting not a project charter for this current iteration of the plan but probably for the next

[0:54:35] Manager Emmings: one and that the board direct staff to prepare a project charter there it is for the next five-year

[0:54:41] Manager Emmings: plan with an emphasis on First Nations engagement. I have given you some alternatives that I'm very

[0:54:48] Manager Emmings: willing to consider particularly if you want to make some more robust edits to the three-year

[0:54:55] Manager Emmings: plan the board could consider calling a special meeting to have further discussion about that

[0:54:59] Manager Emmings: before it goes out for referral but because of the timings of meetings we would likely need to have

[0:55:05] Manager Emmings: that meeting before July and then if you would rather we could actually make it into we could

[0:55:14] Manager Emmings: use that more status quo plan as a as a five-year plan if desired um to give us more breathing room

[0:55:21] Manager Emmings: but i do feel that the three-year option does indicate a willingness and a desire to move

[0:55:26] Manager Emmings: forward quickly towards that um that reckon that more priority

[0:55:30] Manager Emmings: yeah the priority of reconciliation

[0:55:32] Manager Emmings: and better engagement so i'm happy to take questions um or comments just looking through

[0:55:43] Trustee Stamford: oh trustee smith what do you think yeah

[0:55:46] Trustee Smith: uh first i think this is a really good decision

[0:55:48] Trustee Smith: You know, I read through all the stuff, and I think having a three-year plan is a very good decision because it, well, for all the reasons that you said, Kate, so I like this approach.

[0:55:56] Trustee Smith: I just have one small thing.

[0:55:58] Trustee Smith: In the recommendations on the third one, you say with an emphasis on First Nations engagement, which is great, but shouldn't this also say end climate change?

[0:56:07] Trustee Smith: Because you do later on.

[0:56:13] Trustee Smith: Oh, I've lost it.

[0:56:17] Trustee Smith: Trustee

[0:56:18] Trustee Stamford: Smith, you're frozen.

[0:56:19] Trustee Smith: On say, on the work we're doing

[0:56:21] Trustee Smith: on climate change.

[0:56:22] Trustee Smith: Can

[0:56:23] Trustee Stamford: you just repeat that please Trustee Smith because you did freeze for a few

[0:56:27] Trustee Stamford: moments once you said climate change?

[0:56:30] Trustee Smith: Ah okay. It's in the recommendation

[0:56:34] Trustee Smith: I was suggesting where it says on it as an emphasis on I can't find it now there it is

[0:56:41] Trustee Smith: an emphasis on First Nations engagement it should also say and climate change because later on

[0:56:48] Trustee Smith: somewhere you do point out that it's in the five-year plan that will have some of the work

[0:56:54] Trustee Smith: on climate change because obviously we haven't we've already deferred some of that for the next

[0:57:00] Trustee Smith: few years because of capacity so it seemed to me that we should highlight that here too that would

[0:57:06] Trustee Smith: just be like a small amendment to recommendation three but

[0:57:12] Trustee Stamford: that would then potentially change the

[0:57:15] Trustee Stamford: project charter um so you're looking at a three-year plan oh that includes both

[0:57:22] Manager Emmings: that last

[0:57:24] Manager Emmings: resolution or recommendation rather is that is related to the five-year plan so we could and

[0:57:30] Manager Emmings: and that is asking us to create a project charter for that more fulsome plan so at the discretion

[0:57:36] Manager Emmings: of the board we could um add in some language about climate change there as well is is that

[0:57:43] Trustee Smith: an onerous task that's what i'm asking because it is mentioned later on it's just that we haven't

[0:57:48] Trustee Smith: done much on climate change yet obviously we don't have the capacity we've already

[0:57:51] Trustee Smith: deferred some of that work so but if that's an onerous task i don't think we should do it like

[0:57:57] Trustee Smith: uh i'm just realistic here because we're we're going to try and work on climate change anyways

[0:58:01] Trustee Smith: but

[0:58:03] Manager Emmings: i'm asking you kate i mean i think um we have a concurrent um climate change project at the

[0:58:13] Voice 7: moment and

[0:58:14] Manager Emmings: the first phase of that project is set to conclude before we would start that next

[0:58:18] Manager Emmings: five-year plan um so i would anticipate having some results that could be included um we could

[0:58:26] Manager Emmings: also use uh we've done some climate change projections work over the last couple years

[0:58:30] Manager Emmings: that isn't include incorporated into our current five-year plan so that is already available and

[0:58:36] Manager Emmings: we could use that as part of the basis for it as well okay

[0:58:44] Trustee Stamford: so that will be considered as part

[0:58:46] Trustee Stamford: part of the recommendations once we finished our discussion in under item three because that would

[0:58:53] Trustee Stamford: be my concern too it's it's just making sure that this three-year plan is is within the capacity of

[0:59:00] Trustee Stamford: staff any other comments or questions about this particular issue um yeah trustee fastest agreement

[0:59:12] Trustee Stamford: I'm just wondering what really would happen if we didn't present this at the five-year

[0:59:20] Trustee Stamford: mark and just said, okay, we're doing another five-year plan, deal with it.

[0:59:25] Trustee Stamford: We're all under a lot of stress and strain.

[0:59:29] Trustee Stamford: What would the province do?

[0:59:32] Manager Emmings: So just for clarity, do you mean if we weren't to submit a five-year plan or some iteration

[0:59:37] Manager Emmings: of an IPC plan?

[0:59:38] Trustee Stamford: At the

[0:59:38] Trustee Stamford: five-year mark.

[0:59:38] Trustee Stamford: At the five-year mark.

[0:59:40] Trustee Stamford: Yeah.

[0:59:40] Manager Emmings: Yeah, if we just

[0:59:42] Trustee Stamford: said, yeah, it can't be done.

[0:59:45] Manager Emmings: Well, I mean, we wouldn't be in compliance with the Islands Trust Act.

[0:59:48] Manager Emmings: Claire, I don't know if you want to add anything there.

[0:59:52] Manager Emmings: Maybe I'll defer to you.

[0:59:55] Manager Emmings: Like, what would they do to us?

[0:59:56] Manager Emmings: You're still muted, Claire.

[0:59:59] Voice 8: Sorry, I'd have to.

[1:00:00] Voice 8: confessed to being distracted by an email that came in is this still regarding the climate change

[1:00:03] Voice 8: on that number no this

[1:00:05] Voice 8: apologies it's

[1:00:07] Trustee Stamford: it's what if we just were late and too bad so

[1:00:11] Trustee Stamford: sad like like

[1:00:13] Trustee Stamford: I know we like as we said and we're not in compliance but what exactly would they do to us

[1:00:20] Voice 8: what's that right yeah the

[1:00:21] Voice 8: staff would certainly not be very shiny I don't know but I don't

[1:00:24] Voice 8: recommend doing that I think okay our intention is to meet our statutory obligations and this is

[1:00:29] Voice 8: one of the very few that we do have um so i think based on the advice from staff this is

[1:00:34] Voice 8: from provincial staff and from your own staff this is the advised approach is to go with this

[1:00:39] Voice 8: and we'll certainly prepare communications um especially to nations around why we're taking

[1:00:44] Voice 8: this approach um and it's in the best interest in our view the best interest for reconciliation and

[1:00:50] Voice 8: doing undertaking meaningful engagement and looking at how we can more closely work with

[1:00:54] Voice 8: first nations around them ensuring some governance over their unseated lands okay

[1:00:59] Trustee Stamford: and i'm assuming

[1:01:01] Trustee Stamford: trustee adams is in i just thought i would ask

[1:01:06] Voice 17: i'm just laughing because i'd had the same

[1:01:08] Voice 17: thought in my brain naughty thought but um i i don't think anything would happen but i agree that

[1:01:18] Voice 17: but we probably want to comply with the obligation.

[1:01:23] Voice 17: So the staff are giving better advice.

[1:01:31] Trustee Stamford: Okay. Any other, Trustee Fast, what do you think?

[1:01:34] Trustee Fast: Just to say that I concur.

[1:01:37] Trustee Fast: I think this is a good idea to take the three-year step

[1:01:43] Trustee Fast: to do the changes that we want to do in the engagement.

[1:01:47] Trustee Fast: And I'm fine with number three there with adding climate change, but I think it is not as clear as to somebody from a First Nations government who might be looking at this to see what's the main reason that we're taking this time.

[1:02:12] Trustee Fast: And so I'd be prepared to move the motions, and then maybe there'll be an amendment. So can I go ahead?

[1:02:23] Trustee Stamford: Yes, we can always have a further discussion once they're tabled, or on the table.

[1:02:28] Trustee Fast: So go ahead.

[1:02:30] Trustee Fast: All right, I move that the Islands Trust Conservancy Board approve the draft Islands Trust Conservancy three year plan and direct staff to refer it to local trust committees,

[1:02:39] Trustee Fast: the Bowen Island Municipality Trust Council and First Nations and to bring a final draft to the

[1:02:44] Trustee Fast: board for its approval at its November 2022 meeting that the Islands Trust Conservancy

[1:02:50] Trustee Fast: Board rescind resolution ITC 2022-0.

[1:02:54] Trustee Stamford: Sorry I hate to interrupt but how we just about do those

[1:02:58] Trustee Stamford: recommendations one at a time because I do have a comment about that first one. Do we have a

[1:03:02] Trustee Stamford: seconder for the first motion trustee benton seconds um i just want to make a comment a

[1:03:09] Trustee Stamford: reminder that the november 2022 meeting will be a new um council um i i hope this wouldn't be

[1:03:19] Trustee Stamford: too much to introduce the new um itc um elected trustees um so i i you know there's a possibility

[1:03:30] Trustee Stamford: they may not be able to or feel comfortable moving this forward at that time,

[1:03:36] Trustee Stamford: but just to be aware that that's going to be a new ITC or a new group of people

[1:03:44] Trustee Stamford: in terms of elected trustees, potentially.

[1:03:49] Trustee Stamford: So if there's no other comments or questions,

[1:03:52] Trustee Stamford: can we call the vote on recommendation number one?

[1:03:55] Trustee Stamford: All those in favor?

[1:03:57] Trustee Stamford: and Trustee Adams, so I vote in favor as well.

[1:04:04] Trustee Stamford: So that passes unanimously.

[1:04:06] Trustee Stamford: And then, sorry, Trustee Fast,

[1:04:08] Trustee Stamford: if you'd like to move on to number two.

[1:04:10] Trustee Fast: I move that the Islands Trust Conservancy Board

[1:04:13] Trustee Fast: rescind resolution ITC 2022-012,

[1:04:17] Trustee Fast: which read, it was moved and seconded

[1:04:21] Trustee Fast: that the Islands Trust Conservancy Board

[1:04:22] Trustee Fast: approve the project charter dated March 15th, 2022

[1:04:25] Trustee Fast: for the ITC five-year plan revision.

[1:04:28] Voice 3: Seconder?

[1:04:31] Trustee Stamford: Trustee Smith, all those in favor, raise your hand.

[1:04:40] Trustee Stamford: Great, and that passes unanimously.

[1:04:42] Trustee Stamford: And then Trustee Smith, would you like to take

[1:04:46] Trustee Stamford: on recommendation number three

[1:04:48] Trustee Stamford: and include your recommended amendment?

[1:04:53] Trustee Smith: Well, I'm just hesitating because I didn't really get,

[1:04:57] Trustee Smith: Kate Emmings, I just wasn't clear.

[1:04:59] Trustee Smith: I mean, I'm okay with this

[1:05:01] Trustee Smith: and I know that we will be working on climate change in the five-year plan and sensitive to

[1:05:07] Trustee Smith: what I can't remember who said it but maybe we just want to leave it like this I'm not stuck on

[1:05:13] Trustee Smith: this I just highlighting that we've we've been deferring work on climate change for obvious

[1:05:18] Trustee Smith: reasons so I'm happy to leave it like it is and maybe we'll just be sure that that five-year plan

[1:05:24] Trustee Smith: I mean I'll be there because I'm not elected so that's great uh to ensure that it's in the

[1:05:30] Trustee Smith: five-year that uh it's in not in the project charter but in the five-year plan that comes up

[1:05:37] Trustee Stamford: so if you'd like to put it uh you'd like to speak i always have trouble with this

[1:05:44] Trustee Stamford: you'd like to present the motion as you would like to see it and then we can always see if

[1:05:49] Trustee Stamford: it's carried so

[1:05:52] Trustee Smith: do you mean included in there okay

[1:05:53] Trustee Stamford: whatever you want to do um well i'm happy

[1:05:56] Trustee Smith: I'm happy to leave it as it is because

[1:05:58] Trustee Stamford: of the discussion we had.

[1:06:00] Trustee Smith: Trustee,

[1:06:01] Trustee Stamford: or again, Manager Emmings, did you have a question?

[1:06:05] Manager Emmings: No, I was just going to suggest the same thing for now.

[1:06:09] Trustee Stamford: Okay.

[1:06:11] Trustee Stamford: So go ahead, Trustee Smith, you can read that out.

[1:06:14] Trustee Smith: Okay, that the Islands Trust Conservancy Board directs staff

[1:06:18] Trustee Smith: to prepare a project charter for the next ITC five-year plan,

[1:06:22] Trustee Smith: Plan 2026 to 2030 with an emphasis on First Nations engagement.

[1:06:30] Trustee Stamford: Do I have a seconder?

[1:06:31] Trustee Stamford: Trustee Fast.

[1:06:33] Trustee Stamford: And I'll call the vote.

[1:06:35] Trustee Stamford: All those in favour?

[1:06:38] Trustee Stamford: And that passes unanimously.

[1:06:40] Trustee Stamford: Thank you very much.

[1:06:43] Trustee Fast: Can you see Trustee Smith's hand?

[1:06:46] Trustee Fast: Because I can never see it.

[1:06:48] Trustee Fast: I could. Oh, good.

[1:06:51] Trustee Fast: Can you

[1:06:52] Voice 7: see it now?

[1:06:52] Voice 7: just

[1:06:52] Trustee Fast: no i

[1:06:55] Trustee Smith: think it's out of the screen i think it's just out of the screen maybe i better check

[1:06:59] Trustee Smith: my screen hold on i'll just have to look at that well

[1:07:01] Trustee Stamford: i we can see you i thought i i thought i saw

[1:07:05] Trustee Stamford: your hand you

[1:07:06] Trustee Smith: did oh can you see me now i can see you i just can't

[1:07:14] Voice 17: see your hands i think it's

[1:07:17] Voice 17: because we love the background on and it just focuses space uh

[1:07:23] Trustee Smith: okay well the problem is that i

[1:07:25] Trustee Smith: can't i can't see my own zoom with that with the screen like that so i don't know how to just use

[1:07:32] Trustee Stamford: the um on screen i'll

[1:07:34] Trustee Smith: use the on screen there yeah yeah please

[1:07:36] Trustee Smith: okay thanks everybody so

[1:07:38] Trustee Stamford: we're

[1:07:39] Trustee Stamford: at 10 after 11 i would like to have uh a 10 minute break is that enough staff a 10 minute

[1:07:46] Trustee Stamford: break or would you like the full 15 minutes um

[1:07:50] Manager Emmings: i'm okay with the 10 minutes and um maybe if

[1:07:54] Manager Emmings: a few other except for corlin i guess if a few other staff join us a little bit late that would

[1:07:58] Manager Emmings: be okay

[1:07:58] Trustee Smith: okay so if you take

[1:08:01] Trustee Smith: the share off that would help me because i could fix my video if the

[1:08:04] Trustee Smith: share was off well during the break

[1:08:06] Trustee Stamford: okay um so let's have a 10 minute break and we'll be back

[1:08:12] Trustee Stamford: back here at 11 20. super thanks everybody don't see trustee adams i i see trustee adams i did see

[1:08:29] Trustee Stamford: her she was there trustee

[1:08:31] Voice 17: i'm here i'm just um munching on something so i thought i'd save you

[1:08:35] Voice 17: from that and

[1:08:38] Trustee Stamford: trustee fenton is here so let's move on to 5.1.4 the species at risk program extension

[1:08:47] Trustee Stamford: and 2022-23 top-up who wants to take

[1:08:52] Manager Emmings: this i'm going to pass this lovely news over to wendy

[1:08:56] Manager Emmings: Terrell. Good

[1:08:57] Voice 14: morning everyone. Yes, this is some exciting news. We would like to share with the

[1:09:08] Voice 14: board and also ask for the recommendation for approval. So we have a recommendation

[1:09:15] Voice 14: that the Islands Trust Conservancy Board direct staff to sign an amended contribution agreement

[1:09:21] Voice 14: agreement with Environment and Climate Change Canada,

[1:09:24] Voice 14: extending the existing species of risk program funding

[1:09:26] Voice 14: until March 31st, 2026.

[1:09:29] Voice 14: In addition, a budget increase for the 2022-2023 fiscal year

[1:09:36] Voice 14: of $25,000.

[1:09:40] Voice 14: That is the recommendation.

[1:09:45] Voice 14: And the addition?

[1:09:47] Voice 14: And the addition of 220,000 a year in funding

[1:09:52] Voice 14: for the next three fiscal years that's 2023 24 through 2025 26.

[1:09:59] Trustee Stamford: this is just excellent just

[1:10:02] Voice 14: a great

[1:10:03] Trustee Stamford: great way to to end off the term with this kind of stuff um is there anything else

[1:10:10] Trustee Stamford: you need to speak to or i can provide

[1:10:13] Voice 14: would you like a little bit of background we can

[1:10:16] Voice 14: I can just do a quick summary. As you know, in October of 2020, Environment and Climate Change Canada awarded us $597,000 for the first three years of that funding to take place to start the Species at Risk program.

[1:10:37] Voice 14: And in early May last year, $46,000 was topped up, bringing the total budget of funding to $643,000, with a total program budget of $1,601,120.

[1:10:59] Voice 14: 120. That's a tough one. So this new additional three-year of funding will bring us up to

[1:11:12] Voice 14: 685,000 additional, which I don't seem to have. I think it came to over 3 million for the six years.

[1:11:21] Voice 14: For the six years. That

[1:11:23] Trustee Stamford: includes our portion as well.

[1:11:25] Trustee Stamford: Yes,

[1:11:25] Voice 14: including our portion. Exactly. A total program budget would be $1 million. Yeah, that amount there.

[1:11:37] Trustee Stamford: Any

[1:11:37] Trustee Fast: comments or questions from trustees? Trustee Fast?

[1:11:41] Trustee Fast: Just that I'm delighted to see this. I think this is what I was hoping for back when we when staff first got the initial grant funding. And anyway, I'm just delighted. I think it's really good work. And it's really significant. And it demonstrates that we're working towards our mandate of working with partners. And so I think that's terrific. And I'm in support.

[1:12:10] Voice 3: Trustee Smith.

[1:12:11] Voice 3: i

[1:12:14] Trustee Smith: think this really speaks to the great work the staff is doing and i don't

[1:12:18] Trustee Smith: think you would

[1:12:18] Trustee Smith: have got this if you they weren't sure that you'd already done some great work with the

[1:12:23] Trustee Smith: first installment so to speak so congratulations and for your great work i'm super impressed and

[1:12:31] Trustee Smith: super happy thank

[1:12:33] Voice 17: you i'll just

[1:12:35] Voice 17: echo all of that

[1:12:41] Voice 17: We

[1:12:42] Voice 14: have a great team doing some amazing work in the field and we're fortunate to have a lot of great experts in our region. And yes, yeah, we're really excited about this as well.

[1:12:56] Trustee Stamford: I'd just like to add that it's the knock-on benefits that this program has provided,

[1:13:03] Trustee Stamford: you know, apart from the excellent research work that's being done

[1:13:07] Trustee Stamford: and the data that's being generated. It's also, it's that connectivity, it's the partnerships,

[1:13:16] Trustee Stamford: it's the ability to reach out to First Nations. There's so much knock-on and speaking from Gambier

[1:13:24] Trustee Stamford: your island it's one of the few times that are the properties on this island feel like we're part of

[1:13:32] Trustee Stamford: of the federal the federation initiatives because there are opportunities here whereas often there

[1:13:38] Trustee Stamford: isn't um and i think the only thing i'd like to add is we're desperately trying to get more work

[1:13:44] Trustee Stamford: done on our tailed frogs and we understand that doesn't fit on on the particular islands or the

[1:13:51] Trustee Stamford: particular lands here but we're going ahead anyway but I think having the SARS funding

[1:13:57] Trustee Stamford: really helped build the awareness as a whole of species at risk so excellent news and I'm looking

[1:14:04] Trustee Stamford: so forward to speaking to this at trust council so we have a recommendation here who would like to

[1:14:15] Trustee Stamford: to present this.

[1:14:17] Trustee Stamford: Trustee Fast?

[1:14:19] Trustee Fast: I'd be happy to.

[1:14:20] Trustee Fast: I move that the Islands Trust Conservancy Board direct staff

[1:14:23] Trustee Fast: to draft and sign an amended contribution agreement

[1:14:26] Trustee Fast: with Environment and Climate Change Canada,

[1:14:28] Trustee Fast: extending the existing species at risk program funding

[1:14:32] Trustee Fast: until March 31st, 2026,

[1:14:34] Trustee Fast: including a budget increase

[1:14:36] Trustee Fast: for the 2022-23 fiscal year of 25,000

[1:14:40] Trustee Fast: and the addition of 220,000 a year in funding

[1:14:44] Trustee Fast: for the next three fiscal years 2023 24 through 2025 26. thank you do

[1:14:52] Trustee Stamford: we have a seconder uh trustee

[1:14:55] Trustee Stamford: adams um any other comments or questions uh seeing on it's too bad the good news we just quickly go

[1:15:07] Trustee Stamford: over it it's too easy to go through it but anyway let's do it all those in favor and that passes

[1:15:16] Trustee Stamford: unanimously thank you very much everyone and a huge thank you to staff and wendy it's gonna be

[1:15:22] Trustee Stamford: great to have you on board continuing on this is great okay so let's move on um we're on to the

[1:15:31] Trustee Stamford: islands trust conservancy executive committee liaison meeting and that starts on page 67.

[1:15:38] Trustee Stamford: Can I just ask,

[1:15:41] Voice 17: is everyone else seeing the agenda package on their screen?

[1:15:47] Voice 17: Oh,

[1:15:47] Trustee Stamford: I'm not seeing it at all. I guess I'm looking at the one that's on mine.

[1:15:51] Voice 17: Oh, there we go.

[1:15:52] Voice 17: That help?

[1:15:52] Voice 17: That's better. No wonder I was getting confused.

[1:15:56] Voice 17: It wasn't just me. Okay, thank you.

[1:16:01] Manager Emmings: My apologies.

[1:16:06] Manager Emmings: So who

[1:16:07] Voice 3: would like to introduce this?

[1:16:08] Voice 3: Yes, I'm

[1:16:09] Manager Emmings: happy to take this one on. Essentially, this is the meeting at which we start to set the agenda for our July executive and ITC liaison meeting.

[1:16:20] Manager Emmings: Part of the agreements that we have through Trust Council, our memoranda of agreements, say that we will meet with the executive committee at least once a year to discuss areas of mutual overlap.

[1:16:34] Manager Emmings: lap um so typically what the what staff do is we prep a draft agenda for board review and you're

[1:16:42] Manager Emmings: welcome to add and take away from it as you see fit what we usually do once the board has kind

[1:16:47] Manager Emmings: of solidified a good draft agenda is we send it over to executive committee for their review and

[1:16:52] Manager Emmings: they sometimes add some items or request other items and and then in july at the itc board meeting

[1:17:01] Manager Emmings: just before the liaison committee meeting,

[1:17:06] Manager Emmings: the board will review and finalize the agenda

[1:17:09] Manager Emmings: with the additions from the executive committee.

[1:17:11] Manager Emmings: So this go around, a couple of things to highlight.

[1:17:15] Manager Emmings: I didn't make any changes to this piece,

[1:17:17] Manager Emmings: which is the sort of the introductory piece

[1:17:20] Manager Emmings: to the executive liaison meeting.

[1:17:24] Manager Emmings: And that is last year, you asked for a round table

[1:17:26] Manager Emmings: that looked at overlapping opportunities

[1:17:29] Manager Emmings: opportunities for collaboration between ITC and EC. I've left that in, but that's at the board,

[1:17:34] Manager Emmings: you know, at your discretion, if you want to talk about something different or focus on a different

[1:17:38] Manager Emmings: topic of conversation at the beginning, please definitely let me know and we can adjust that.

[1:17:43] Manager Emmings: Last year, we moved into an overview of ITC work since the last meeting, and we did that as a

[1:17:49] Manager Emmings: slideshow. And I liked the way that that went over. And so I thought we could do a similar thing

[1:17:54] Manager Emmings: in this go-around with highlights of the items noted.

[1:17:59] Manager Emmings: I've left the updates on executive committee action items blank for the executive committee

[1:18:05] Manager Emmings: to fill in.

[1:18:06] Manager Emmings: But if there are items that you would like to request from them, we can certainly insert

[1:18:10] Manager Emmings: them there.

[1:18:11] Manager Emmings: And then we typically have the fourth item is usually areas for collaboration.

[1:18:16] Manager Emmings: And what staff are suggesting this year is that we talk a bit about the five-year plan

[1:18:21] Manager Emmings: slash three-year plan development work that we're doing, communications between trustees

[1:18:27] Manager Emmings: and local trust committees. That's always a hot ticket item. Fund development, because we now have

[1:18:34] Manager Emmings: our new fund development specialist and also a plan that goes along with that that we can speak

[1:18:41] Manager Emmings: to. There has been quite a lot of discussion at Trust Council about working with the Crown

[1:18:48] Manager Emmings: agencies to protect forests, so staff are suggesting an update regarding those items.

[1:18:53] Manager Emmings: We thought we could update around our species at risk program, what we're doing to work with First

[1:18:58] Manager Emmings: Nations so that we're collaborating and coordinating well with Trust Council,

[1:19:04] Manager Emmings: and then there are items that are actually listed in the Islands Trust Strategic Plan and the

[1:19:10] Manager Emmings: Regional Conservation Plan where we have areas of overlap and those are listed in the table

[1:19:17] Manager Emmings: provided so that's what staff have suggested i'm very happy to take input and take things out or

[1:19:23] Manager Emmings: add things in at the board's discretion what

[1:19:27] Voice 3: are your thoughts trustees trustee fast thank you

[1:19:33] Trustee Fast: i'm happy to see the uh collaboration piece at the top even if we don't spend a lot of time on

[1:19:39] Trustee Fast: it i think it really sets a constructive um tone and the expectation of the meeting and uh so i

[1:19:46] Trustee Fast: I like that.

[1:19:48] Trustee Fast: I'm curious as to what other people, if you want to change it, what would we change it to?

[1:19:53] Trustee Fast: I like that collaboration approach.

[1:19:57] Trustee Fast: And I wondered about whether we might ask for or discuss the governance report.

[1:20:07] Trustee Fast: I can bring this up at executive committee too.

[1:20:09] Trustee Fast: too, but just considering the change that the Ministry of Environment and Climate Change

[1:20:19] Trustee Fast: Canada sees us as a Crown agency, I thought that might be something that would be good

[1:20:25] Trustee Fast: to talk with the executive committee about and some of the questions about how would

[1:20:34] Trustee Fast: Would some of the recommendations in that governance report impact the Islands Trust Conservancy?

[1:20:43] Trustee Fast: Knowing that the Islands Trust Conservancy was not considered in that report, just wanted to be clear about that.

[1:20:49] Trustee Fast: But maybe we would have comments that we would want to make sure that the executive committee had in mind.

[1:21:01] Trustee Fast: I can bring that up at the executive committee as well.

[1:21:04] Trustee Fast: I think we've got it on the agenda for tomorrow.

[1:21:06] Trustee Fast: thank you that's it any

[1:21:10] Trustee Stamford: other comments trustee adams yeah

[1:21:15] Voice 17: i um i think generally it looks

[1:21:17] Voice 17: looks good we'll be we'll do well to get through all of this i guess um just under the communications

[1:21:24] Voice 17: with trustees and i was glad to see the part about orientation of new trustees and board members um

[1:21:34] Voice 17: Um, one question I had is if we have anything about the, about us, Allen's Trust Conservancy

[1:21:42] Voice 17: in the candidates packages, um, just to kind of give them, I don't know, a little more of an

[1:21:49] Voice 17: introduction to the Allen's Trust Conservancy, to those who are considering running to be trustees.

[1:21:55] Voice 17: I'm not sure where that's at or what what's provided these days.

[1:22:00] Manager Emmings: Yeah, you know, I'm not entirely sure, but I'll liaise with Director Freider to try and make sure we get something in. Oh, she is there. Good. Do you want to add to that, Claire?

[1:22:14] Manager Emmings: Okay, we'll talk a little bit to make sure that the information package is out to potential candidates, go out with some information about ITC.

[1:22:21] Manager Emmings: yeah

[1:22:22] Voice 17: and also that you know we'll be looking for somebody to or i guess it's two people isn't it

[1:22:29] Voice 17: from we're elected from council to to the board and one from the executive committee so that's

[1:22:36] Manager Emmings: never

[1:22:36] Voice 17: hurts to yeah let people know that that's something they might be interested in

[1:22:42] Voice 8: yeah i can

[1:22:43] Voice 8: add we are planning to do an elections video if if resources permit that would be ready sort of

[1:22:48] Voice 8: mid-july um that would talk about the different things about being a trustee so the conservancy

[1:22:53] Voice 8: board opportunity would be one of the things mentioned yeah

[1:22:55] Voice 17: that would be great too yeah

[1:22:57] Voice 17: never hurts to get our little message out before trustees are even elected yeah thank you any other

[1:23:07] Trustee Stamford: comments uh trustee fenton do you have anything to add uh

[1:23:13] Trustee Fenton: yes thank you and just be supportive

[1:23:15] Trustee Fenton: about the whole notion of collaboration right up front i think that's a message to stick with

[1:23:23] Trustee Fenton: and then we're working you know independently but fashion and that's been maintained throughout this

[1:23:30] Trustee Fenton: term uh you

[1:23:32] Trustee Stamford: are breaking up i'm afraid trustee fenton how about we come

[1:23:44] Trustee Stamford: back back to you you're

[1:23:45] Trustee Stamford: we didn't hear the last section so um i'll go to trustee smith and then come back to you

[1:23:52] Trustee Stamford: yeah

[1:23:52] Trustee Smith: I first of all I feel very sad I won't be at this meeting I can't believe it but anyways

[1:23:57] Trustee Smith: I've been planning this trip for two years it's finally happening but um I do want to say this

[1:24:03] Trustee Smith: on the collaboration like so I've been on this board for I don't know six months or something

[1:24:08] Trustee Smith: and I don't see any collaboration so I'm probably just missing it so I think it's great that's on

[1:24:16] Trustee Smith: on the agenda but I also maybe as a new board member I'm not sure just what the collaboration

[1:24:23] Trustee Smith: is so maybe at the meeting you could clarify that I would like to be there to hear it it might be

[1:24:30] Trustee Smith: just that we have someone from executive on this board and on executive and so they bring the

[1:24:36] Trustee Smith: information back and that's a good thing but I'm just not sure yeah

[1:24:41] Trustee Stamford: it's a good point and I mean

[1:24:44] Trustee Stamford: I mean, even just being able to state that, Trustee Smith,

[1:24:49] Trustee Stamford: you know, feel free to put your comments in prior to the meeting

[1:24:53] Trustee Stamford: and that might help engage the conversation

[1:24:56] Trustee Stamford: because you are coming from a different point of view

[1:24:59] Trustee Stamford: than some other members on the committees.

[1:25:04] Trustee Stamford: So it's worth having that available for us to discuss.

[1:25:08] Trustee Stamford: I just want to quickly state that I would like to see that,

[1:25:13] Trustee Stamford: the worst thing is for chairing these meetings which the islands trust conservancy chair

[1:25:19] Trustee Stamford: does do that is the crickets um that we have a vague 20 minute session and everybody's staring

[1:25:28] Trustee Stamford: at their notes because i have a feeling that a lot of the actual conversation that will speak

[1:25:34] Trustee Stamford: to the round table will actually happen in the topics following so i would like to suggest that

[1:25:41] Trustee Stamford: it be brought to 10 minutes and that it be quite specific maybe around something was suggesting

[1:25:49] Trustee Stamford: what uh trustee smith the just stated you know when that is stated what what is our responses

[1:25:58] Trustee Stamford: i would like just to see that tightened up um and then i would expect to see more engagement

[1:26:04] Trustee Stamford: opportunities come through on the topics later on but that's just my feeling as as a chair of

[1:26:11] Trustee Stamford: this particular meeting um trustee fenton can we try again see how your your microphone is yeah

[1:26:22] Trustee Stamford: okay yeah we've got your um your note in the chat there yeah and i i think it

[1:26:29] Trustee Stamford: i think there are opportunities and part of it is when we talk about this it's structured

[1:26:36] Trustee Stamford: opportunities versus uh more informal collaboration and how those opportunities

[1:26:42] Trustee Stamford: opportunities are translated i think there's been intent for it and whether those particular

[1:26:46] Trustee Stamford: projects have come through or not i'm not sure so um it's looking good i mean i certainly don't

[1:26:53] Trustee Stamford: have a lack of of items to speak to um so uh manager emmings what would you like to add

[1:27:01] Manager Emmings: just a little quick comment about collaborative opportunities i do see a lot of conversation

[1:27:07] Manager Emmings: conversation between Trust Council and the ITC board. There seems to be a lot of reflection

[1:27:11] Manager Emmings: between the two. I haven't seen a lot of, and this is just my two cents, I haven't seen a lot

[1:27:17] Manager Emmings: of referrals between the different committees and ITC. And I wonder if there's an opportunity to

[1:27:23] Manager Emmings: have, because those are the working committees, if there's more opportunity to have some liaison

[1:27:29] Manager Emmings: links in those regards. So particularly, for example, with the Regional Planning Committee,

[1:27:34] Manager Emmings: with mapping work that they might be doing

[1:27:36] Manager Emmings: versus mapping that we're doing.

[1:27:38] Manager Emmings: Trust Programs Committee with their climate change work,

[1:27:41] Manager Emmings: our climate change work.

[1:27:42] Manager Emmings: I'm not sure if there are always,

[1:27:44] Manager Emmings: because I don't sit on any of those committees

[1:27:46] Manager Emmings: or attend those committees,

[1:27:47] Manager Emmings: I'm not sure if those opportunities

[1:27:48] Manager Emmings: always present themselves.

[1:27:49] Manager Emmings: But as trustees who may sit on those committees,

[1:27:52] Manager Emmings: it would be great to have that flow of referrals

[1:27:56] Manager Emmings: between the two.

[1:27:58] Trustee Stamford: Trustee Smith, do you have anything to add?

[1:28:01] Trustee Smith: Yeah, just one thing.

[1:28:02] Trustee Smith: um it does relate to trustee fast's suggestion to have a somewhere on there about the governance

[1:28:11] Voice 7: because

[1:28:11] Trustee Smith: um something has occurred to me and i if you don't mind i'll put something in writing

[1:28:15] Trustee Smith: because i won't be at the meeting but i just want to know how people on this board feel about this

[1:28:21] Trustee Smith: but in the governance report it does highlight um the lack of like specific expertise not in

[1:28:29] Trustee Smith: in ITC, but on the trust, in the trust staff. So we have a lot of planners, which is great, but

[1:28:38] Trustee Smith: those planners often don't have the expertise to deal with some of the issues like climate change,

[1:28:45] Trustee Smith: fragmentation, species at risk, groundwater. We have one groundwater expert only. And I know that

[1:28:52] Trustee Smith: the ITC staff who have some of this expertise, obviously, are maxed out with their own jobs

[1:28:57] Trustee Smith: and can't help on that level but what i would i think we need to do is hire people and it's in

[1:29:07] Trustee Smith: that governance report but somehow if there was where some of our if we had experts in itc who

[1:29:16] Trustee Smith: work on these issues but they were hired specifically to um to help with some of the

[1:29:24] Trustee Smith: planning to have the expertise in the planning so that would be like a collaboration in a sense

[1:29:29] Trustee Smith: i would see some of those experts would be better off sitting with itc people because they'd have

[1:29:36] Trustee Smith: colleagues on these kind of uh deeper issues but their job would be to help the planners so it's

[1:29:44] Trustee Smith: just a i've been thinking about governance a lot and how to bridge some of these issues so but i

[1:29:49] Trustee Smith: I didn't want to suggest that without, because I'm a bit new to ITC as well.

[1:29:53] Trustee Smith: Obviously, I'm new.

[1:29:54] Trustee Smith: Is that something that makes sense in terms of ITC governance?

[1:30:00] Trustee Smith: Like, you know, like I think of hiring new people, it wouldn't be planners, it would be these people with specific expertise, but where would they work in the organization? So I'm just, I want to put that in writing, but I don't want to put it in writing if it's something so off the deep end to ITC. Is this a place to talk about that?

[1:30:23] Trustee Smith: or maybe is there

[1:30:24] Trustee Stamford: any quick thoughts on this because i do think you know there's there's

[1:30:30] Trustee Stamford: time for comments but that this would be a good conversation to have um between the two

[1:30:36] Trustee Stamford: organizations but maybe the staff would like to weigh in well

[1:30:43] Manager Emmings: i i do have ideas but it's certainly

[1:30:47] Manager Emmings: a discretion of trustees to decide what kind of staffing levels are are needed and there are

[1:30:51] Manager Emmings: budgetary implications to that. But we have at a staff level had conversations about whether a

[1:30:59] Manager Emmings: shared biologist role might be a nice way to go. We do get at ITC, we get a lot of referrals from

[1:31:07] Manager Emmings: planning staff as well. So having a little bit of that planner expertise on our side might be

[1:31:12] Manager Emmings: nice, complimentary piece as well. And then we don't have the capacity, a lot of planners when

[1:31:20] Manager Emmings: they come in and they get for example environmental development permit area applications they don't

[1:31:27] Manager Emmings: always feel they they don't always feel they have a comfort level with interpreting the reports that

[1:31:32] Manager Emmings: come in and they've in the past we've tried to support that but we're finding at the moment that

[1:31:37] Manager Emmings: we just don't have that capacity in-house at the moment so um so it's certainly something that

[1:31:43] Manager Emmings: that we're noticing is not easily accessible

[1:31:48] Manager Emmings: for planners right now.

[1:31:51] Voice 8: Am I through the chair?

[1:31:52] Voice 8: Can I

[1:31:53] Manager Emmings: just add to that? Yeah, go ahead.

[1:31:54] Voice 8: I would say Kate and I have our elbows up quite a bit

[1:31:57] Voice 8: protecting staff time from inquiries

[1:31:59] Voice 8: from the planning department and other staff generally.

[1:32:01] Voice 8: So certainly there is a desire you would see

[1:32:03] Voice 8: for planning staff to have more support

[1:32:05] Voice 8: because they're constantly approaching conservancy staff

[1:32:07] Voice 8: and we're playing defense all the time.

[1:32:10] Voice 8: But also I would say, I was gonna add

[1:32:13] Voice 8: with regard to that as well is um oh sorry i've lost my point um so i do support having

[1:32:21] Voice 8: conversation here oh i wondered if perhaps under this budget you wanted to have like a budget

[1:32:24] Voice 8: conversation um there might be some other areas of budget um you might wish to discuss and there's a

[1:32:30] Voice 8: for example under collaboration you've had a database project moving ahead where they're

[1:32:34] Voice 8: redoing the mapping um project yet itc was scoped out and so you'll have to come in with a separate

[1:32:40] Voice 8: budget request now to become part of that technology update so there might be some scope

[1:32:46] Voice 8: there to discuss not only human resources but perhaps the approach to budgeting for other pieces

[1:32:51] Voice 8: um so that's just something else you might want to contemplate having a conversation around

[1:32:57] Trustee Stamford: that's a good idea so i'm hoping this is captured in detail for these these questions um

[1:33:04] Trustee Stamford: So, what I would like to make sure is, and we are doing the roundtable, that staff are

[1:33:12] Trustee Stamford: part of that roundtable.

[1:33:13] Trustee Stamford: I think it makes it a lot more collaborative if we're doing it that way, rather than bringing

[1:33:20] Trustee Stamford: them in and out as requested, I would like to see them as part of that.

[1:33:25] Trustee Stamford: um and then have a specific topic such as um starting with suggesting how trustee smith

[1:33:34] Trustee Stamford: has written a comment and we can start with that i just don't want crickets that's my

[1:33:41] Trustee Stamford: i it's a nightmare um so if there's no other comments um i'd like to we have a request for

[1:33:51] Trustee Stamford: decision trustee adams do you want to mention something yeah

[1:33:55] Voice 17: just really quickly i i just

[1:33:57] Voice 17: on that topic of um island stress conservancy staff working with planning staff my recollection

[1:34:04] Voice 17: is because the funding comes out of completely different buckets that's always been a bit of a

[1:34:10] Voice 17: an issue so for example bowen pays for islands trust conservancy staff and probably wouldn't

[1:34:17] Voice 17: want to be paying for local trust committee work so anyway i just recall that being a bit of an

[1:34:23] Voice 17: issue so i'm i know it's an area of uh it's complex so

[1:34:28] Trustee Stamford: these are the details that we can

[1:34:30] Trustee Stamford: sort of build into and hopefully see a way through so that's really good um so we have

[1:34:39] Trustee Stamford: the recommendation here in front of us who would like to present that trustee fast

[1:34:45] Trustee Fast: sure just uh

[1:34:48] Trustee Fast: because it's this recommendation is about the oh right this is cancellation sorry

[1:34:55] Trustee Fast: and uh but nobody's said anything about that i think it's just that there was a

[1:34:59] Trustee Fast: conflict and this these dates worked out for everybody so i'd be happy to move that the

[1:35:04] Trustee Fast: islands trust conservancy board direct staff to cancel its july 12th 2022 meeting and schedule

[1:35:10] Trustee Fast: an in-person meeting for july 13th uh at the islands trust excuse me victoria office boardroom

[1:35:17] Trustee Stamford: seconder trustee Fenton and I'll call the vote all those in favor hands up I see hands everywhere

[1:35:26] Trustee Stamford: great that passes unanimously thank you okay so our next item is sandy beach nature reserve

[1:35:37] Trustee Stamford: management plan

[1:35:39] Manager Emmings: so unfortunately Nuala Murphy who would normally present this is unable to be with

[1:35:46] Manager Emmings: us today so i have i'm going to do my best to present her uh her request for decision um well

[1:35:53] Manager Emmings: many of you will be familiar with sandy beach it's a nature reserve that we took on in 2020 at the

[1:35:58] Manager Emmings: end of the year um it's about three and a half hectares in size and has about 350 meters of

[1:36:05] Manager Emmings: shoreline on the southwest part of keats island in house sound um the property this year we've

[1:36:15] Manager Emmings: gone forward with developing a management plan for the land and through that process

[1:36:21] Manager Emmings: we've found three red listed ecosystem or ecological communities and one blue listed

[1:36:26] Manager Emmings: ecological community as well as a number of other ecological pieces of information that are

[1:36:34] Manager Emmings: available in the management plan and also will be transferred to the baseline report for the

[1:36:40] Manager Emmings: conservation covenant that's still being finalized for this property. A covenant is underway with the

[1:36:48] Manager Emmings: Sunshine Coast Conservation Association and TLC, the Land Conservancy of BC, which is very close

[1:36:54] Manager Emmings: to completion. We were just waiting for the management plan and the components of the

[1:36:58] Manager Emmings: management plan that were going to inform the baseline report. And then we need to confirm

[1:37:03] Manager Emmings: the final draft with all of the parties, and we'll probably bring that back to the board.

[1:37:08] Manager Emmings: likely not in july because that's a tight meeting but um probably into the next meeting um and

[1:37:16] Manager Emmings: uh oh yes i guess the other piece to note is that this management plan has been provided to those

[1:37:22] Manager Emmings: um prospective covenant holders but also to the keats conservation group which is fairly active

[1:37:28] Manager Emmings: on the island and we're anticipating will be a really great ally in terms of property management

[1:37:33] Manager Emmings: for this piece of land, and to the Convention of Baptist Churches, who are our neighbours to the land,

[1:37:39] Manager Emmings: and I suspect will also be willing to partner with us on some of the management items for this property.

[1:37:46] Manager Emmings: In terms of the work going forward, the Nature Reserve has one trail that provides access to a beach on the land,

[1:37:54] Manager Emmings: just off the land rather, and in our near future we're anticipating needing to do some work on that trail,

[1:38:00] Manager Emmings: just particularly the access point to the beach. In looking at it, it appears we need to put in

[1:38:06] Manager Emmings: a little bit of stair work. And then in terms of the near-term action items, there's also a desire

[1:38:15] Manager Emmings: to work with First Nations just to make sure that we're preserving some of the cultural features on

[1:38:22] Manager Emmings: the land and engaging with them in terms of ongoing management. And then also, like I mentioned,

[1:38:29] Manager Emmings: with the keats conservation group and the convention of baptist churches to do things

[1:38:33] Manager Emmings: like manage invasives and then finally the signage is also one of the priority items

[1:38:38] Manager Emmings: to move forward with in terms of work um so the recommendation before the board is that you

[1:38:45] Manager Emmings: approve the sandy beach management nature reserve management plan um and uh and we're quite happy to

[1:38:53] Manager Emmings: take questions and if there are any edits that the board is requesting i can certainly pass them

[1:38:58] Manager Emmings: along as well uh

[1:39:01] Voice 3: trustee fast uh

[1:39:04] Trustee Fast: thank you yeah um i um i'm generally in support i just have a

[1:39:08] Trustee Fast: question i'm not sure you can answer it kate but it relates to um the figure one uh page 75

[1:39:16] Trustee Fast: and also page 94 of the actual report i'm just wondering what the i think the there might be

[1:39:24] Trustee Fast: a document problem an edit about the federal park on pete simon yeah

[1:39:29] Trustee Stamford: there's a couple of mentions

[1:39:31] Trustee Stamford: of a federal park so that's the

[1:39:33] Trustee Stamford: question i had there are no federal parks yeah

[1:39:35] Manager Emmings: we'll run through

[1:39:37] Manager Emmings: and make that edit you're right

[1:39:39] Trustee Stamford: it's also on page 90.

[1:39:42] Trustee Fast: and yeah or 94. and then on my uh screen there

[1:39:48] Trustee Fast: were photos that on page 119 that were missing otherwise uh it looks like a great plan and uh

[1:39:56] Trustee Fast: i just don't i would like to um yeah that just the caption under figure one looks like a document

[1:40:06] Trustee Fast: problem figure one um

[1:40:12] Manager Emmings: am i on the correct page for these two photos photo eight and photo nine

[1:40:21] Trustee Fast: thank you they didn't show up in the way my uh my pdf reader obviously so just skip that

[1:40:27] Trustee Stamford: Okay. Trustee Smith, do you have any comments or questions?

[1:40:32] Trustee Smith: Yeah, I do have one question. You have the section, it's on page 78, and it's under implications of the recommendation.

[1:40:42] Trustee Smith: I'm not just interested in climate change, by the way, but it just seems to come up. I don't know why I do work on it.

[1:40:48] Trustee Smith: I'm just not sure why in our management plan, we wouldn't think about things like, I mean, you highlight, for example,

[1:40:55] Trustee Smith: example the risk to seers because of increased drought but why don't we have a plan to look at

[1:41:03] Trustee Smith: what species we could plant to replace them in you know this is sort of just general restoration

[1:41:09] Trustee Smith: and it would come up basically in all management plans where there's any forest land we're all

[1:41:16] Trustee Smith: we're going to have this problem depending on the site of losing certain species because of

[1:41:22] Trustee Smith: because of climate change and i would really like to see us starting to think a little bit

[1:41:27] Trustee Smith: more innovative about you know do we want to replace those cedars with some sort of equivalent

[1:41:33] Trustee Smith: ecological niche species that might survive and this is controversial i get that i'm in this area

[1:41:41] Trustee Smith: but it would be something that i would think we should be thinking about in our management plans

[1:41:47] Trustee Smith: we wouldn't have a solution yet but um when we think about climate change we we're going to have

[1:41:52] Trustee Smith: to start thinking about that or we won't have any force so i'd just like to see something that

[1:41:59] Trustee Smith: sort of uh we're going to be trying to manage for that or at least thinking about it

[1:42:05] Manager Emmings: i see that katherine martell has put her hand up because this is

[1:42:09] Manager Emmings: she's been working on so i'll let her speak oh yay

[1:42:15] Voice 16: And in fact, when I reviewed this management plan, I did make a note for NULA that

[1:42:24] Voice 16: we need to be cognizant that

[1:42:26] Voice 16: somewhere in the management plan, I believe it says we would

[1:42:29] Voice 16: plant only species that are already present on the site. And we did change that. And the

[1:42:34] Voice 16: management plan isn't set in stone, of course. But so that's the next phase of what I'm working

[1:42:41] Voice 16: on right now is looking at impacts on some of our nature reserves projected impacts and then

[1:42:48] Voice 16: solutions or opportunities and planting different species or different providence of the same

[1:42:55] Voice 16: species exactly like what you're suggesting with cedar is a piece of it and it's definitely

[1:43:01] Voice 16: something that I think will require more discussion and more research but don't worry

[1:43:06] Voice 16: we are thinking that way and thank you very much for the ideas too though

[1:43:12] Trustee Stamford: trustee fast thank

[1:43:14] Trustee Fast: you and thanks for bringing this up risa i'm i had some of the same thoughts

[1:43:19] Trustee Fast: um but i'm still thinking through and i'm sure staff are thinking about this too

[1:43:25] Trustee Fast: um each island has its own ecological character partly because of the island effect and what

[1:43:32] Trustee Fast: species are not found there so for example uh bowen island here doesn't have a

[1:43:39] Trustee Fast: a, I'll call it a breeding population, we don't have a breeding population of cottonwood.

[1:43:47] Trustee Fast: And yet, recently, a parks organization was going to do some replanting. And, and there were

[1:43:58] Trustee Fast: cottonwoods and vine maple, which we also don't have in in their pots sitting in the little

[1:44:02] Trustee Fast: enclosure. So I got in touch with them. And that's all fixed. But it would change the

[1:44:08] Trustee Fast: I don't think we want to make every island ecosystem the same and part of that

[1:44:18] Trustee Fast: heterogeneity is the different species compositions that are there so this it's more complicated

[1:44:23] Trustee Fast: I also wanted to thinking about this I was also thinking about invasive species because that's

[1:44:31] Trustee Fast: kind of uh also relevant to conservation value so the the whole idea of what species are not there

[1:44:40] Trustee Fast: uh has the two dimensions and um uh which are not always reflected in in a management plan

[1:44:48] Trustee Fast: uh of this uh of this sort that just speaks to what's there now and um so

[1:44:55] Trustee Fast: So anyway, I support the work that staff say they're going to do and good comment.

[1:45:02] Trustee Fast: Risa, I was thinking about that too.

[1:45:03] Trustee Fast: Thank you.

[1:45:05] Trustee Stamford: Thank you, Trustee Fast.

[1:45:07] Trustee Stamford: Any other comments about the management plan?

[1:45:12] Trustee Stamford: I'm just looking forward to the continuation of this.

[1:45:16] Trustee Stamford: One of the things that I'm not sure is being thought about is when we're looking at volunteer wardens,

[1:45:22] Trustee Stamford: I wonder if there's any thought that's being presented to the Baptist camp for the actual attendees and how they may participate as a camp.

[1:45:36] Trustee Stamford: I don't think we want 300 kids running through this particular place, but it is a close association with the camp itself and some kind of clear sense of where the attendees fit or don't fit into this management plan is important, given how large the campus and how close it is to this

[1:46:03] Trustee Stamford: particular area so but I can work on that as far as part of the local trust committee

[1:46:08] Trustee Stamford: as well so I would like we have a recommendation here would anybody like to

[1:46:17] Trustee Stamford: speak to I'll do it just because it's my local trust committee so I'll present the motion

[1:46:25] Trustee Stamford: I move that the islands trust conservancy board approved the 2022 sandy beach nature reserve

[1:46:30] Trustee Stamford: management plan dated April 5th 2022 as amended with minor corrections if that's

[1:46:39] Trustee Stamford: okay do I have a seconder and

[1:46:44] Trustee Fast: I just confirm when you say as amended with

[1:46:47] Trustee Fast: minor corrections you just mean that the text edits yeah

[1:46:50] Trustee Stamford: there was just the

[1:46:52] Trustee Stamford: federal parks that particular shoot I don't think there's any anything

[1:46:57] Trustee Stamford: anything substantive that we mentioned? Am I wrong? We had a suggestion for future management

[1:47:06] Trustee Stamford: plans. I'm not sure if that fits into this one. Yeah.

[1:47:14] Trustee Stamford: Okay. Then I'll second it. Okay. All those in favor? And I don't see

[1:47:24] Trustee Stamford: Trustee Fenton. Are you still with us, Trustee Fenton? Oh, yeah. I cannot hear you. Okay.

[1:47:41] Trustee Stamford: Okay, well, that does pass without Trustee Fenton, but we'll have to keep an eye on whether he's actually still connected, because we had trouble hearing him before.

[1:47:53] Trustee Stamford: Okay, so that passes.

[1:47:56] Trustee Stamford: And then I'd like to move on to the referral for proposed bylaw 526 farm housing project for Salt Spring Island.

[1:48:05] Trustee Stamford: It's a request for decision starting on page 148.

[1:48:11] Manager Emmings: okay um i'm happy to take this item this is a referral that we got through the salt

[1:48:16] Manager Emmings: spring island local trust committee um through our internal memoranda of agreement and also

[1:48:22] Manager Emmings: through an internal policy that we have as staff um local trust committees are required to refer

[1:48:28] Manager Emmings: to itc anything that affects lands that we own or that is adjacent to lands that we have that we

[1:48:35] Manager Emmings: protect in some way. So this change to the land use bylaw that they're proposing

[1:48:43] Manager Emmings: is essentially geared towards adding residential capacity to agricultural lands

[1:48:50] Manager Emmings: and in the bullets that are provided it kind of describes what type of additions

[1:48:57] Manager Emmings: including secondary accessory dwellings and secondary suite permissions and a few other

[1:49:04] Manager Emmings: pieces related to that. So as staff contemplated this change to the land use bylaw, it became

[1:49:13] Manager Emmings: apparent that adjacent to lands that we manage for conservation, there would be capacity for

[1:49:18] Manager Emmings: increased development and increased building. And so as we ran through it, we looked particularly

[1:49:26] Manager Emmings: particularly at which nature reserves and which conservation covenants it would most impact, and we have four conservation covenants that are adjacent to lands that would see a potential increase to housing development, and one nature reserve which is the McFadden Creek

[1:49:52] Manager Emmings: nature sanctuary in particular was protected because it had a nesting population of heron

[1:49:58] Manager Emmings: rookery that rookery has since not been occupied but there is still the structure there for those

[1:50:05] Manager Emmings: birds to potentially return in the future and they're very susceptible to disturbance from

[1:50:10] Manager Emmings: noise and also from occupation of lands adjacent so in consideration of all those pieces

[1:50:19] Manager Emmings: pieces, rather than tick the box that ITC's interests are unaffected, staff are recommending

[1:50:26] Manager Emmings: that we go back to the local trust committee and say that we recommend approval of the bylaw

[1:50:33] Manager Emmings: subject to the following conditions. And those pertain particularly to setbacks from lot lines.

[1:50:39] Manager Emmings: And I have, I'm not sure if it will be likely accepted or not, but I have put in here a

[1:50:45] Manager Emmings: a recommendation to increase setbacks from the McFadden Creek Nature Sanctuary of 200 meters

[1:50:49] Manager Emmings: because of the potential for nesting herons and then increases of setbacks to all lot lines where

[1:50:55] Manager Emmings: there are ITC conservation areas to 30 meters and again through conversation with planners

[1:51:03] Manager Emmings: they were starting to turn their heads to whether or not there might be opportunities for other

[1:51:08] Manager Emmings: restrictions that they could put on that would accommodate changes to timing of construction

[1:51:13] Manager Emmings: and also erosion controls and things like that.

[1:51:17] Manager Emmings: So we have added in other suggestions as well

[1:51:19] Manager Emmings: related to restricting the timing of construction

[1:51:22] Manager Emmings: between September 15th and January 15th,

[1:51:25] Manager Emmings: which is an awkward time for construction, I admit,

[1:51:28] Manager Emmings: but it does make it outside of bird nesting times.

[1:51:32] Manager Emmings: And implementation of erosion controls

[1:51:35] Manager Emmings: and soil compaction controls during construction

[1:51:37] Manager Emmings: for lots adjacent to conservation areas.

[1:51:40] Manager Emmings: And then consideration of conditions

[1:51:42] Manager Emmings: recommendations that are previously listed for all those lots adjacent to other conservation

[1:51:47] Manager Emmings: areas that aren't managed by the Islands Trust Conservancy or that are in or around sensitive

[1:51:52] Manager Emmings: ecosystems. So when we make these recommendations, there's no requirement that the local trust

[1:51:58] Manager Emmings: committee take them. But from a staff perspective, these are the kinds of things that would help to

[1:52:04] Manager Emmings: alleviate any impacts that might occur to conservation areas that we manage. So I'm

[1:52:10] Manager Emmings: happy to take questions should the board have them trustee fast uh

[1:52:16] Trustee Fast: thank you yeah i'm um i'm

[1:52:18] Trustee Fast: wondering if uh i'm in support of this i think this is great i remember when that heron colony

[1:52:23] Trustee Fast: abandoned uh low those 20 years ago or whatever that that was a quite a significant size of a

[1:52:30] Trustee Fast: heron rookery and i wonder if in um the report at least you might mention that because i think a lot

[1:52:39] Trustee Fast: of trustees and speaking as a chair of local trust committee a few local trust committees

[1:52:45] Trustee Fast: uh a lot of trustees think of herons nesting individually or maybe in a group of two or three

[1:52:51] Trustee Fast: nests uh but as i recall that was uh like on the scale of a hundred nests or something if i'm

[1:52:58] Trustee Fast: anyway you may want to mention that i recommend you mention that um uh and also the fact that um

[1:53:07] Trustee Fast: that Heron Ruckeries do move and then move back sometimes.

[1:53:12] Trustee Fast: And then the second thing was around the timing piece.

[1:53:21] Trustee Fast: If in the text of the report,

[1:53:23] Trustee Fast: you could also link that to the Heron guidelines.

[1:53:29] Trustee Fast: You've got developed with care guidelines.

[1:53:30] Trustee Fast: I was glad to see that link in there.

[1:53:32] Trustee Fast: and uh um and that one the timelines are the same as the ones you've mentioned there so that just

[1:53:38] Trustee Fast: gives it a little more legitimacy around those what may be perceived as awkward uh timelines

[1:53:45] Trustee Fast: from those who don't work with these species and uh but otherwise um my other question was about

[1:53:53] Trustee Fast: number five um this is only for salt spring we might want to think about it trust wide but um

[1:54:03] Trustee Fast: Um, could, um, this is, do you want to put this words ALR in there? Or I guess that is that

[1:54:19] Trustee Fast: assumed? Um, I guess because it's, yeah. Sorry.

[1:54:23] Manager Emmings: The zoning is mainly mimicking the ALR, but is

[1:54:27] Manager Emmings: not required to. So the, the, the actual bylaw also has language in there around lands that might

[1:54:34] Manager Emmings: might be assessed for farm status as well so I've been almost deliberately vague on that okay

[1:54:40] Trustee Stamford: okay

[1:54:41] Trustee Stamford: thank you good comments yeah uh trustee Smith yeah

[1:54:47] Trustee Smith: quite a few comments on this uh first I

[1:54:49] Trustee Smith: just want to follow up with something that Kate said Kate Emmings um you said if we if we approve

[1:54:56] Trustee Smith: this recommendation which by the way I think is a very well worded uh compromise so I'm pretty

[1:55:03] Trustee Smith: impressed with how you've worded it and taken into consideration our concerns but you did say

[1:55:09] Trustee Smith: that they are not required to take our concerns so if we agree to a checkbox and we say you know

[1:55:16] Trustee Smith: we can agree to this with these recommendations but then they decide not to take the recommendations

[1:55:23] Trustee Smith: does it come back to us or that's it it's just done thanks for the recommendations but we're

[1:55:29] Trustee Smith: not going to implement like what's the process there yeah

[1:55:33] Manager Emmings: they don't typically come back to us

[1:55:36] Manager Emmings: with the final version they assemble all they refer to a number of agencies and then take all

[1:55:40] Manager Emmings: those referrals in and it's the discretion of the local trust committee how they implement those uh

[1:55:46] Manager Emmings: those recommendations from each referral agency okay

[1:55:50] Trustee Smith: uh that's good to know so then i have some

[1:55:52] Trustee Smith: other questions this seems like incredibly controversial to me but i'm not living on

[1:55:56] Trustee Smith: salt spring so i don't know is this controversial on salt spring like i'm i'm a bit i'm just

[1:56:03] Trustee Smith: concerned about a change in a bylaw that would increase development and i i like that we're

[1:56:10] Trustee Smith: considering you know its impacts on conservation but then we're weighing into something that could

[1:56:17] Trustee Smith: be so controversial or not so i i need a sense of that and maybe you know that or maybe linda knows

[1:56:24] Trustee Smith: is that or you know sort of i'm just reluctant to weigh into something that could be uh you know

[1:56:30] Trustee Smith: i don't know incredibly controversial on that island every island's different right

[1:56:37] Trustee Stamford: trustee

[1:56:38] Trustee Stamford: adams do you want to speak to that um i

[1:56:43] Voice 17: haven't heard a lot of controversy about this particular

[1:56:47] Voice 17: bylaw there's another bylaw i believe it's a separate bylaw that would have some much broader

[1:56:54] Voice 17: water permissions for uh second dwellings and um like seasonal cottages and and the second

[1:57:02] Voice 17: secondary suites that i've been hearing more about but i think this one is specific to the land

[1:57:07] Voice 17: alr and i believe it's bringing it into alignment with what the land commission

[1:57:14] Voice 17: is doing and i think that may be a requirement for the for local governments i don't think

[1:57:19] Voice 17: i i sorry i'm haven't i'm not completely up to date on this one but i i haven't heard as much

[1:57:26] Voice 17: concern about this and i think it's because it has to do with farm workers dwellings and

[1:57:31] Voice 17: and that sort of thing so um yeah so i'm just looking at that uh anyway i i've not heard that

[1:57:42] Voice 17: this one is controversial and it may be that it's um not really out there too much yet but i haven't

[1:57:48] Voice 17: heard too much about it um i did actually have a couple other comments though about this um

[1:57:59] i

[1:58:00] Voice 17: agree with the intent of the recommendations i'm not sure if they're really that not all of

[1:58:09] Voice 17: them are all that feasible in a zoning bylaw um so for example i i don't believe the local trust

[1:58:17] Voice 17: committee can use a zoning bylaw to restrict the timing of construction i could be wrong about that

[1:58:22] Voice 17: but i have a feeling they'd have to do a development permit area to do something like that

[1:58:28] Voice 17: um and i was a little unclear if the intent was to only suggest these setbacks for secondary suites

[1:58:38] Voice 17: or some of the changes or if it was to suggest these setbacks for all construction um

[1:58:45] Voice 17: um, on lots adjacent to heron nesting, et cetera, uh, in future. Um, so it just was not a little,

[1:58:55] Voice 17: it wasn't too clear just what the intent was. And I'm sorry if I, I missed that. Um, and, uh,

[1:59:06] Voice 17: yeah, I guess just another question in terms of how, how this can actually be done. For example,

[1:59:14] Voice 17: example if we I guess it would only pertain to existing ITC conservation areas at the time of

[1:59:21] Voice 17: construction on an adjacent lot and if we came along and had a new ITC conservation area after

[1:59:27] Voice 17: the fact it wouldn't apply and would those buildings then be non-conforming and anyway

[1:59:34] Voice 17: I just think there's some issues for the planners would have to kind of um wrestle with and sorry

[1:59:42] Voice 17: sorry just one more uh without looking at the lots around McFadden um you know there's the potential

[1:59:50] Voice 17: to kind of sterilize a lot if you had a small lot and and you're telling people that they had

[1:59:56] Voice 17: to build 200 meters away from the boundary

[2:00:00] Voice 17: um you know that's not going to be a feasible thing if it's going to i don't think that's a

[2:00:07] Voice 17: legal thing for them to do if it's going to sterilize a lot so i guess what i'm saying is

[2:00:11] Voice 17: i think there's some good intent here i'm i wouldn't be surprised if the local trust committee

[2:00:15] Voice 17: comes back or responds to this by not feeling they can do it all or that they would need to

[2:00:24] Voice 17: to do it in different ways, if they were going to try and...

[2:00:26] Voice 17: All

[2:00:26] Trustee Fast: from one...

[2:00:32] Trustee Stamford: Sorry.

[2:00:34] Trustee Stamford: Those are really good comments, and I think it does go back

[2:00:37] Trustee Stamford: to the earlier discussion that we've had about collaborating

[2:00:41] Trustee Stamford: on expertise and planners.

[2:00:45] Trustee Stamford: To me, this is a prime example of how we do collaborate,

[2:00:49] Trustee Stamford: but maybe that there is some ability to have expertise transfer

[2:00:57] Trustee Stamford: transfer a little more efficiently so um Kate do you would like to respond to this yeah I think

[2:01:03] Manager Emmings: um trustee Adams brings up some really good points I would just like to mention that staff did meet

[2:01:08] Manager Emmings: with planning staff to discuss this before we uh brought these recommendations forward and they were

[2:01:14] Manager Emmings: um this the piece about setbacks is something that they can fairly easily put into the bylaw

[2:01:21] Manager Emmings: you know at the discretion of the local trust committee the intent of this recommendation is

[2:01:26] Manager Emmings: really just speaking to the amendments to the land use bylaw so it wouldn't be to prevent things that

[2:01:32] Manager Emmings: are already permitted under the land use bylaw which includes building already the primary

[2:01:38] Manager Emmings: buildings not the accessory buildings to agriculture so my intent was not to limit or

[2:01:44] Manager Emmings: sterilize a lot per se but to to prevent the accessory dwellings and pieces within those

[2:01:51] Manager Emmings: setbacks um so i

[2:01:53] Voice 17: sorry just to clarify that you're only suggesting that these increased setbacks

[2:02:00] Voice 17: would apply to the secondary dwellings only

[2:02:04] Manager Emmings: because that's what i understand the intent of

[2:02:08] Manager Emmings: the bylaw to be right okay

[2:02:10] Voice 17: we might want to make that a little clearer just yeah

[2:02:13] Manager Emmings: and we could

[2:02:15] Manager Emmings: could certainly do that. And then with respect to the other pieces around erosion control and

[2:02:22] Manager Emmings: timing, certainly the planners were sort of kind of mulling that over and trying to think about how

[2:02:27] Manager Emmings: they would look at implementing that if the LTC saw fit to do that. Like I mentioned earlier,

[2:02:33] Manager Emmings: ITC staff aren't planners and we don't have planning expertise. So we tend to

[2:02:38] Manager Emmings: float these ideas through the planning department. And then if they're unable to do that,

[2:02:44] Manager Emmings: they would certainly provide that expertise to the local trust committee when they're considering the

[2:02:48] Manager Emmings: recommendations so

[2:02:50] Trustee Stamford: i i'm just going to jump quickly into here that i'm hearing that there

[2:02:54] Trustee Stamford: to any response to uh salt spring ltc on this that a uh fairly clear idea of intent

[2:03:03] Trustee Stamford: uh a little more detailed be added to it so they understand where where it's coming from

[2:03:11] Trustee Stamford: trustee fast thank

[2:03:13] Trustee Fast: you and just a couple another little note about the adding to the clarity

[2:03:19] Trustee Fast: uh seeing as this is a report that trustees will see i really think uh the recommendations are good

[2:03:25] Trustee Fast: because it helps they they might not know um for example i think you should include in here

[2:03:31] Trustee Fast: uh that um herons are a species at risk they might not know that and um even if they did

[2:03:39] Trustee Fast: click the guidelines and that they're blue listed and that disturbance can cause abandonment of a

[2:03:52] Trustee Fast: whole colony. Those three little things are not clear to people who don't work with these kinds

[2:03:57] Trustee Fast: of species and that at that point help the local trustees be able to better take these

[2:04:03] Trustee Fast: recommendations into context thank you um

[2:04:07] Trustee Stamford: so i see several hands up still uh reese's your hand up for

[2:04:11] Trustee Stamford: another comment uh

[2:04:14] Trustee Smith: yes i hadn't actually finished my comments but i did appreciate

[2:04:17] Trustee Smith: linda intervening

[2:04:18] Trustee Smith: that was great to hear what you said so one thing that she said was um that it wasn't controversial

[2:04:23] Trustee Smith: because it's just applying to alr but in fact kate said at an answer to a different question

[2:04:31] Trustee Smith: about making this more specific to ALR

[2:04:34] Trustee Smith: that she was making it vague purposely

[2:04:37] Trustee Smith: because it doesn't justify to ALR,

[2:04:39] Trustee Smith: but it also applies to future farm status lands,

[2:04:46] Trustee Smith: even if they're not in the ALR,

[2:04:47] Trustee Smith: which could be a lot.

[2:04:49] Trustee Smith: Thinking of Salt Spring,

[2:04:51] Trustee Smith: probably there are a lot of potential lands in that area.

[2:04:54] Trustee Smith: So that's something to think about.

[2:04:56] Trustee Smith: Also, I wasn't clear if this is precedent setting

[2:04:59] Trustee Smith: And that's why being very clear about our recommendations, as was just said by Trustee Fast, are really important to say that, you know, this kind of decision has an impact on conservation areas, you know, and that we're clear on that this is important.

[2:05:20] Trustee Smith: And it also has an impact on just meeting the trust policy statements, you know, about preserve and protect.

[2:05:28] Trustee Smith: So I'd like to see it clearer as well, because I, and maybe a bit stronger, I think making it clearer would make it stronger actually.

[2:05:41] Trustee Smith: So I would like to see the language changed a bit along the lines of what Ellen said,

[2:05:48] Trustee Smith: but also in the preamble as well, how important this is to conservation lines.

[2:05:56] Trustee Stamford: so i'm i'm wondering if we either want to put this aside and and re-look at the recommendations

[2:06:06] Trustee Stamford: to later on in the day or what is the timing on this kate like can we bring this back because

[2:06:15] Trustee Stamford: i'm seeing a little bit more work required um

[2:06:18] Manager Emmings: well i will say that staff have already

[2:06:20] Manager Emmings: delayed this this came to us before our march meeting and so i i think the desire is for the

[2:06:27] Manager Emmings: board to provide its response within this meeting um i'm happy to take edits to the

[2:06:33] Manager Emmings: resolution as presented should the board wish to do that though so

[2:06:37] Trustee Stamford: we're coming up on to lunch

[2:06:39] Trustee Stamford: i'm wondering if somebody would like to take a bit more time to further clarify these

[2:06:46] Trustee Stamford: recommendations it sounds like this does need to go forward uh today uh we can't wait on this but

[2:06:54] Trustee Stamford: there is some important considerations here um and keeping in mind this is a recommendation

[2:07:00] Trustee Stamford: to the salt spring local trust committee that if they decide not to then that's that's their

[2:07:07] Trustee Stamford: their prerogative um so is that something we can consider trustee smith is um

[2:07:14] Trustee Stamford: would

[2:07:15] Voice 7: somebody

[2:07:19] Trustee Stamford: like to try and provide a word a recommendation that better reflects what we're

[2:07:24] Trustee Stamford: asking trustee fast yeah

[2:07:27] Trustee Fast: i'm wondering if we could um strengthen this in terms of not asking

[2:07:33] Trustee Fast: staff to necessarily rewrite the report but putting in a whereas at the beginning so that

[2:07:40] Trustee Fast: it would say can

[2:07:42] Trustee Stamford: we i i can i i'm sorry but i i don't want to do it verbally i think it'd be better

[2:07:47] Trustee Stamford: if we um came back to this after lunch i'm

[2:07:51] Trustee Fast: just i'm just introducing that idea and i'd be prepared

[2:07:53] Trustee Fast: to um work on that over lunch and uh

[2:07:57] Trustee Fast: thank you that

[2:07:59] Trustee Stamford: would be great what does that help um kate

[2:08:02] Manager Emmings: yeah and i can actually circulate the language that is currently there so that you guys can work

[2:08:08] Manager Emmings: on it over lunch without having to type it all out again great

[2:08:11] Trustee Stamford: okay so uh maybe trustee fast

[2:08:14] Trustee Stamford: um i don't know whether trustee adams has time just because it it might help clarify things

[2:08:22] Voice 17: well i'll try i've got another thing happening okay i

[2:08:26] Trustee Stamford: don't want to put if

[2:08:27] Voice 17: i come back if i

[2:08:28] Voice 17: get time to come back okay well

[2:08:30] Trustee Stamford: we'll see how trustee fast does and then um then you can always

[2:08:34] Trustee Stamford: add in so i'd like to move like we'll just hold this off and come back to it after lunch so i

[2:08:40] Trustee Stamford: would like to move on to the um mcrae naptep covenant memorial bench waiver which i don't

[2:08:48] Trustee Stamford: think is controversial but that's just my opinion um

[2:08:55] Manager Emmings: i am going to pass this over to jemma green who

[2:08:57] Manager Emmings: I believe is back with us. Hi,

[2:09:03] Voice 2: thanks Kate. Oh yes, there she is. So

[2:09:06] Voice 2: the request for decision

[2:09:11] Voice 2: that we have before us is prompted by a request from the owners of the McRae Naptop Covenant on

[2:09:20] Voice 2: Gabriel Island to place a fixture or improvement in the form of a memorial bench on the McRae

[2:09:29] Voice 2: Naptup Covenant area. And this is, this memorial bench would be for the late Stanley and Maxine

[2:09:38] Voice 2: McRae, who were the donors of the covenant. And they both passed away, unfortunately, in 2020.

[2:09:47] Voice 2: So the bench, the proposed bench is to be made of local wood, live edge, by local makers.

[2:09:59] Voice 2: and would be installed on bare rock so as to avoid any disturbance to the sensitive features of the

[2:10:06] Voice 2: covenant area this is an interesting covenant in the sense that it protects many sensitive

[2:10:10] Voice 2: features such as a large open meadow but it has a unofficial public access trail running through

[2:10:18] Voice 2: the same area so what the owners propose to do is to place a bench on the side of the trail

[2:10:25] Voice 2: that is bare rock, as I say, within view of the sensitive mossy meadow, where there will also be

[2:10:33] Voice 2: an interpretive sign placed as permitted by the conservation covenant. And this is the area

[2:10:40] Voice 2: specifically here as the trail comes together and heads towards South Road. So what they're

[2:10:50] Voice 2: requesting is a temporary waiver to place a fixture on the covenant area and they would not

[2:10:58] Voice 2: be doing any sort of permanent installation the bench would simply be placed on the rock in a flat

[2:11:04] Voice 2: spot and ITC staff would then in the form of annual monitoring work with the owners and their

[2:11:14] Voice 2: management partners to monitor the area for any indirect impacts to sensitive features and work

[2:11:23] Voice 2: to mitigate any issues and if in fact we find that there are any issues that are unresolvable

[2:11:30] Voice 2: we would request that the bench be removed and in if the bench were to be approved by the board

[2:11:40] Voice 2: staff would ensure that in installation if any cultural features are identified

[2:11:48] Voice 2: that work cease to allow for appropriate follow-up thank you

[2:11:55] Voice 2: does the board have any questions

[2:11:57] Voice 2: regarding this i

[2:12:01] Trustee Stamford: see no questions if somebody would like to read the recommendation trustee fast

[2:12:09] Trustee Stamford: asked my

[2:12:10] Trustee Fast: erstwhile vice chair sure um i thought this was this was a um a nice appropriate request

[2:12:20] Trustee Fast: and i uh um my comments are yes nice okay so here i go that the island's trust conservancy board

[2:12:28] Trustee Fast: um approved the request from the landholder to install a memorial bench in the mcrae nap

[2:12:33] Trustee Fast: tap covenant area gabriola island by issuing a temporary waiver i move that

[2:12:38] Voice 3: a seconder uh

[2:12:42] Trustee Stamford: trustee smith

[2:12:43] Voice 7: and

[2:12:44] Trustee Stamford: um we'll call the vote all those in favor

[2:12:50] Trustee Stamford: and that passes unanimously thank you very much um so i'd like to break for lunch we are running

[2:13:01] Trustee Stamford: a good 25 minutes behind but i know we generally catch up so i do think it's important that we

[2:13:07] Trustee Stamford: We do the full half hour for everybody's take a break.

[2:13:13] Trustee Stamford: It's important.

[2:13:14] Trustee Stamford: So we'll meet back here at, can we meet back here at 5 to 1 and catch up as best we can.

[2:13:27] Trustee Stamford: Okay.

[2:13:27] Trustee Stamford: Thank you, everyone.

[2:13:30] Trustee Stamford: And check your emails for the wording for that recommendation on Salt Spring Island.

[2:13:36] Trustee Stamford: I'm

[2:13:43] Manager Emmings: happy to split out the resolutions if the board would like to.

[2:13:54] Trustee Stamford: How about we get the, the edits in from Linda. And then there was a request from Doug about biodiversity there for the ITC, and you get a chance.

[2:14:11] Voice 3: so this

[2:14:21] Voice 17: is i just um i i just say also kind of just wrapped in itc and other conservation areas

[2:14:28] Voice 17: rather than i mean if we're gonna yes yeah recommend protection of ours i thought we might

[2:14:34] Voice 17: as well recommend protection of all of them okay

[2:14:38] Trustee Stamford: just so i like this better kate um

[2:14:42] Manager Emmings: okay so i'm

[2:14:43] Manager Emmings: just going to make this a little bigger. And

[2:14:55] Voice 7: then Doug's comments.

[2:15:20] Manager Emmings: I'm not sure that I'm clear on

[2:15:23] Manager Emmings: the requested edit from Trustee Fenton in the chat. It

[2:15:27] Trustee Stamford: would go biodiversity, comma, therefore.

[2:15:32] Manager Emmings: Oh, here. I see. Thank you. Okay.

[2:15:43] Trustee Stamford: So I don't want to dive too deep into the detail of this. I think

[2:15:47] Trustee Stamford: it is an important um series of motions though um so without too much more wordsmithing are we ready

[2:15:57] Trustee Stamford: to um consider these uh trustee fast yes

[2:16:03] Trustee Fast: i'd be happy to move them but i see trustee adam's hand

[2:16:06] Trustee Fast: is still up oh sorry i will do my best to put it down okay

[2:16:12] Voice 17: well

[2:16:13] Trustee Stamford: why don't we start with resolution

[2:16:14] Trustee Stamford: resolution number one sure

[2:16:15] Trustee Fast: I'll start um I move that whereas development adjacent to conservation

[2:16:20] Trustee Fast: areas has a large and unintended impact on biodiversity therefore the island's trust

[2:16:25] Trustee Fast: Conservancy board recommends approval of Salt Spring Island local trust committee bylaw 2526

[2:16:33] Trustee Fast: subject to the following conditions one increase of setbacks for any new uses from all lot lines

[2:16:39] Trustee Fast: lines adjacent to the McFadden Creek Nature Sanctuary of 200 meters due to potential heron

[2:16:44] Trustee Fast: nesting areas, a blue listed species at risk, close bracket. Increase of setbacks for any new

[2:16:51] Trustee Fast: uses from all lot lines adjacent to ITC conservation areas to 30 meters.

[2:16:58] Voice 3: Okay, do I have a seconder?

[2:17:02] Trustee Stamford: Trustee Adams. Any quick comments or questions? Trustee Smith?

[2:17:09] Trustee Smith: Yeah, I just think there was

[2:17:10] Trustee Smith: another friendly amendment increase of set in point two from all lot lines adjacent to

[2:17:16] Trustee Smith: conservation areas rather than just itc conservation areas uh yeah

[2:17:22] Trustee Smith: sorry go ahead

[2:17:27] Trustee Stamford: i

[2:17:28] Manager Emmings: am a little cautious about responding too broadly because this is a referral particularly

[2:17:35] Manager Emmings: because it's adjacent to itc lands so i don't what i've been very careful with and at the board's

[2:17:42] Manager Emmings: discretion it can be changed but I tend not to recommend comments on the of a general nature

[2:17:48] Manager Emmings: because we don't really review OCPs and land use bylaws for all ecological concerns um it just is

[2:17:55] Manager Emmings: outside the scope of what staff can offer generally so just wanted to make sure the board was aware of

[2:18:00] Manager Emmings: that before inserting that

[2:18:02] Voice 3: trustee fast I

[2:18:05] Trustee Fast: wonder if it might help if we in add the word other

[2:18:09] Trustee Fast: right before ITC conservation areas for one thing that would make it distinct so adjacent to other

[2:18:17] Trustee Fast: ITC conservation areas to 30 meters the interesting thing is that that takes it from

[2:18:26] Trustee Fast: the uh guidelines for habitat protection that are referenced in the report into an

[2:18:33] Trustee Fast: urban kind of uh setting however i support i support it um and uh so my yeah so

[2:18:46] Trustee Stamford: you want to

[2:18:46] Trustee Stamford: add other in there yeah okay i'm not sure what the difference is but that's okay um i really don't

[2:18:53] Trustee Stamford: want to um micromanage this one anymore anymore um are we ready to vote on this okay all those

[2:19:04] Trustee Stamford: those in favor please put your hands up and I say aye as well okay so that passes and then we're on

[2:19:13] Trustee Stamford: to resolution number two who would like to speak to that um or or present it trustee fast just for

[2:19:24] Trustee Stamford: for okay

[2:19:25] Trustee Fast: resolution two the islands trust concerns uh I move that the islands trust

[2:19:30] Trustee Fast: conservancy board also requests the salt spring island local trust committee to consider the

[2:19:34] Trustee Fast: development of other protections for conservation areas on salt spring islands such as one

[2:19:38] Trustee Fast: restrictions on timing of construction to september 15th to january 15th for lots adjacent to itc and

[2:19:46] Trustee Fast: other conservation areas okay two implementation of erosion controls and soil compaction controls

[2:19:53] Trustee Fast: during construction for lots adjacent to itc and other construction areas and three increase of

[2:20:00] Trustee Fast: setbacks for all lots adjacent to and or near sensitive ecosystems i

[2:20:05] Trustee Stamford: have a seconder uh trustee

[2:20:09] Trustee Stamford: smith any questions comments i i would just like to say i like this better i like that it's being

[2:20:17] Trustee Stamford: laid out this way um so if we're all ready to vote all those in favor okay and that passes

[2:20:25] Trustee Stamford: unanimously and then we have one last one no nope

[2:20:30] Manager Emmings: okay that went out

[2:20:32] Trustee Stamford: great okay uh thank you

[2:20:34] Trustee Stamford: I appreciate this I think we've got a lot stronger presentation here, and it's clear what our intent is.

[2:20:43] Trustee Stamford: So we're our next item for discussion is fallow deer. It's a briefing story on page 162.

[2:21:01] Manager Emmings: So this was in response to a piece of correspondence received from trustee Dodds who's the trustee over on main island regarding fallow deer and a request

[2:21:12] Manager Emmings: request to the Trust or the Unstressed Conservancy to consider taking some action particularly I

[2:21:18] Manager Emmings: think what she's asking for is advocacy to try and get movement from particularly the provincial

[2:21:26] Manager Emmings: government on addressing the issue of fallow deer over on Main Island so staff are quite familiar

[2:21:33] Manager Emmings: with this issue fallow deer are a major problem on Main Island and we have heard anecdotal reports

[2:21:41] Manager Emmings: ports of them, uh, swimming over to other islands. So certainly there's the threat on Maine, but

[2:21:45] Manager Emmings: there's also the concern, um, and of impacts to, uh, islands that are nearby, um, and magnification

[2:21:52] Manager Emmings: of the problem. I've put in a little

[2:21:55] Manager Emmings: bit of background on fallow deer and why they're so

[2:21:58] Manager Emmings: different than our native deer, um, in terms of their palate and their ability to eat more

[2:22:04] Manager Emmings: vegetation and a broader arrangement of vegetation. I did want to note, and I did mention this to

[2:22:13] Manager Emmings: Trustee Dodds, that this project is huge in scope. ITC is currently working on an issue of fallow

[2:22:22] Manager Emmings: deer over on Sydney Island, and that has been a multi-year project with all sorts of challenges

[2:22:28] Manager Emmings: challenges and great opportunities for building partnerships, but is a lot of work. And in that

[2:22:34] Manager Emmings: project, we are just a small component. That project is also very well funded through monies

[2:22:41] Manager Emmings: coming through Parks Canada primarily. So I've kind of conveyed those concerns generally with

[2:22:48] Manager Emmings: jumping onto a project like this. I also wanted to note that this did come to the Trust Council

[2:22:57] Manager Emmings: Council at its March meeting. And there is a resolution on the books from Trust Council just

[2:23:03] Manager Emmings: urging action regarding the fellow deer and that that be sent to the minister. And so staff in

[2:23:13] Manager Emmings: reviewing this don't really have a recommendation for further follow-up because of, you know, in

[2:23:21] Manager Emmings: order to get this going, it would require a fair bit of work. And so the recommendation at the

[2:23:25] Manager Emmings: moment is to support trust councils advocacy and um and allow them to do that advocacy work

[2:23:33] Manager Emmings: for funding and implementation of a sustained evidence-based solutions to deer overpopulations

[2:23:39] Manager Emmings: on main island um and i'm happy to take questions we've provided a few um attachments for uh board

[2:23:47] Manager Emmings: review as well uh

[2:23:50] Voice 3: questions trustee smith yes

[2:23:53] Trustee Smith: thank you for this excellent note on fallow deer

[2:23:56] Trustee Smith: And I would like to say that I'd like to make a slight amendment to the follow-up

[2:24:01] Trustee Smith: because they are definitely on Galliano and Saturna.

[2:24:04] Trustee Smith: So I've seen them myself on Galliano, and my daughter works on Saturna sometimes,

[2:24:09] Trustee Smith: and she has come face-to-face with them.

[2:24:12] Trustee Smith: They're a lot more docile than our own deer.

[2:24:14] Trustee Smith: Anyways, so I just think that we should be definitely advocating for funding

[2:24:22] Trustee Smith: funding and implementation of plans for fallow deer on all the Gulf Islands.

[2:24:32] Trustee Smith: So they've gone from Maine to Galliano, they're on Saturna as well, and of course, we have

[2:24:39] Trustee Smith: to do it everywhere now.

[2:24:40] Trustee Smith: This only talks about overpopulations of deer, which is a problem as well, but fallow deer

[2:24:47] Trustee Smith: are a particular problem.

[2:24:48] Trustee Smith: problem so I mean while we should be advocating for deer populations maybe it should be

[2:24:55] Trustee Smith: specifically related to fallow deer on Maine and other islands because anyways that's what I want

[2:25:03] Trustee Smith: to say I could give you some words but it's not a recommendation so just to have you follow up on

[2:25:09] Trustee Smith: fallow deer and for not just Maine but certainly Galliano and Saturna at the moment.

[2:25:16] Trustee Stamford: I'm wondering

[2:25:17] Trustee Stamford: Just a suggestion is that we put this on the joint ITC-EC meeting, but then this needs

[2:25:30] Trustee Stamford: to come forward to the next TC meeting, which is June.

[2:25:38] Trustee Stamford: Is there room for it to come forward in June, Trustee Fast?

[2:25:43] Trustee Fast: We can bring this up on tomorrow's executive committee meeting where we're starting to

[2:25:48] Trustee Fast: look at the agenda for the next trust council okay and

[2:25:52] Trustee Stamford: open it up yeah and i mean i i think

[2:25:54] Trustee Stamford: a joint letter from both the itc and tc um with this information behind it as our contribution

[2:26:06] Trustee Stamford: would um to the province because it isn't just maine it's it's every island that may have these

[2:26:14] Trustee Stamford: deer and that's my big concern with Sydney Island apart from the fact that it's kind of stalled

[2:26:20] Trustee Stamford: potentially right now is more that there may be more coming across and coming from these other

[2:26:27] Trustee Stamford: islands so trustee Fenton can

[2:26:33] Trustee Fenton: you hear me yep

[2:26:34] Voice 3: yeah awesome

[2:26:36] Trustee Fenton: um I I don't know how you fit that

[2:26:39] Trustee Fenton: in but I I think the fallow deer yes there are definitely sort of the point right now but

[2:26:44] Trustee Fenton: i can just speak for thetis in general terms that we are big trouble here with dear dear period

[2:26:51] Trustee Fenton: right everything is impacted um in that regard so i think that the deer population if we're reaching

[2:26:58] Trustee Fenton: out to the province needs to be put on their radar at a minimum so somehow not working does that

[2:27:07] Trustee Stamford: my concern is that waters down the specific issue around this particular um invasive

[2:27:14] Trustee Fast: invasive species that's invading yeah

[2:27:16] Trustee Stamford: so i i think that's worth consideration um doug but i i'm quite

[2:27:27] Trustee Stamford: concerned that it actually brings in a whole other range of issues rather than focusing on

[2:27:33] Trustee Stamford: fallow deer but i think that could be a conversation at trust council

[2:27:38] Trustee Stamford: um given that not all of us have fallow deer on that on our islands but um that it seems to be

[2:27:44] Trustee Stamford: hitting enough of the islands trustee fast yeah

[2:27:48] Trustee Fast: thank you I am I think sorry about my smart

[2:27:53] Trustee Fast: comment there but I think it's useful to think about these things as one step at a time and if

[2:27:59] Trustee Fast: we can contain our recommendations or at least be clear about our recommendations regarding

[2:28:07] Trustee Fast: regarding fallow deer uh then that might inform um future steps about native uh deer populations

[2:28:15] Trustee Fast: which might be a little different but anyway I um here's some wording that I would uh recommend for

[2:28:24] Trustee Fast: the follow-up part there Islands Trust Conservancy staff will follow up as directed by the ITC board

[2:28:31] Trustee Fast: board um and that the board is encouraging trust council to strongly advocate for uh funding and

[2:28:40] Trustee Fast: implementation of sustained evidence-based solution to fallow deer and so just inserting

[2:28:46] Trustee Fast: the word fallow deer overpopulations for main island um and

[2:29:02] Manager Emmings: is this being proposed as a

[2:29:04] Manager Emmings: resolution or is this just uh i

[2:29:06] Trustee Fast: think maybe it is you know i wasn't going to but i think um

[2:29:12] Trustee Fast: i think maybe it is what was that a page 161 yeah

[2:29:16] Manager Emmings: i can sorry

[2:29:18] Trustee Fast: i didn't back up it's okay i've got it

[2:29:22] Trustee Fast: over here i think yeah

[2:29:25] Trustee Stamford: i don't have it in front of me anymore so i

[2:29:29] Trustee Fast: would just say rather than over

[2:29:30] Trustee Fast: overpopulations, I would say solutions to fallow deer,

[2:29:37] Trustee Fast: invasive fallow deer populations on Maine Island,

[2:29:44] Trustee Fast: as requested by the Maine Island Conservancy Society,

[2:29:53] Trustee Fast: and took out the word over, although we can.

[2:30:00] Trustee Fast: it i don't know whatever people think and uh and then a comma after society and uh uh fallow deer

[2:30:19] Trustee Fast: um invasions documented on galliano can i say

[2:30:32] Trustee Stamford: other islands sure yeah

[2:30:35] Trustee Fast: Yeah. Maybe you don't want to say documented. Just say fallow deer invasions on other islands.

[2:30:47] Trustee Stamford: And I'm just going to add a friendly amendment.

[2:30:50] Trustee Stamford: Yeah.

[2:30:50] Trustee Stamford: Trust Council strongly advocate to the province.

[2:30:54] Trustee Fast: Yeah. And can I have that word back? Invasive fallow deer populations. Some people don't realize that they're invasive. Thank you.

[2:31:11] Voice 3: here

[2:31:11] Trustee Fast: and then i'll stop yeah okay okay

[2:31:14] Trustee Stamford: without digging too deeply in this are we generally okay

[2:31:18] Trustee Stamford: with this motion okay trustee fenton you've got your hand up i'm not sure if you've got an added

[2:31:25] Trustee Stamford: comment no okay so i i would like to move forward with this we've got a motion here do i have a

[2:31:34] Trustee Stamford: second seconder trustee adams um actually okay comment go ahead i'm

[2:31:42] Voice 17: just wondering why we say

[2:31:43] Voice 17: requested by the main island conservation society was it the main local trust committee or

[2:31:50] Voice 17: no they're just janine

[2:31:53] Trustee Fast: dodds just janine dodds referring to the letter from main island

[2:31:57] Trustee Fast: conservancy society oh i see but

[2:32:02] Voice 17: she said that the local trust committee would be considering it

[2:32:05] Voice 17: on may 23rd i guess we just yeah well okay um okay that's fine thanks and

[2:32:13] Trustee Stamford: i'm just gonna because i

[2:32:14] Trustee Stamford: I think the way this is worded is that we're looking for us for funding for us is the way

[2:32:20] Trustee Stamford: this is worded and I don't think that's what the intent is so advocate to the province for the

[2:32:26] Trustee Stamford: implementation so take out funding for the implementation is is that more appropriate

[2:32:42] Trustee Stamford: okay um trustee Fenton you still have your hand up is that a comment

[2:32:47] Trustee Fenton: second okay

[2:32:48] Trustee Stamford: so we

[2:32:50] Trustee Stamford: have a mover seconder uh i'd like to go ahead with a vote all those in favor and i am in favor as

[2:32:59] Trustee Stamford: well so that passes thank you very much for that and um trustee fenton um we can talk offline i've

[2:33:09] Trustee Stamford: got a couple of wolves you may want for your gear um so our next thing is gathering for species at

[2:33:20] Trustee Stamford: risk workshop and post survey summary briefing claire do you have something to add sorry yes

[2:33:27] Trustee Stamford: i was

[2:33:28] Voice 8: just frantically trying to look up the council minutes i do have direction already

[2:33:31] Voice 8: from trust council to um um undertake an advocacy letter so as we undertake that work which we have

[2:33:38] Voice 8: not started yet we will um certainly um contemplate how to uh great yeah incorporate that

[2:33:46] Voice 8: um so we'll mean somewhat of a delay i think that we won't send it until after the next trust

[2:33:51] Voice 8: council so just wanted to flag that okay but uh was struggling to like yeah

[2:33:56] Trustee Stamford: then this is an example

[2:33:58] Trustee Stamford: um you know we're talking about cooperation coordination between the two organizations let's

[2:34:03] Trustee Stamford: let's highlight this okay so um okay let's move on to species at risk um

[2:34:14] Manager Emmings: so i would like to pass

[2:34:16] Manager Emmings: this over to uh Wendy Tyrrell if she's yeah yeah great

[2:34:20] Manager Emmings: she still has thank you Wendy

[2:34:23] Voice 14: hi thank you

[2:34:25] Voice 14: um nice to see you all again uh let's see this is uh regarding the results of the species at

[2:34:32] Voice 14: risk workshop um and post survey um a summarization of uh that uh event so as you know um we reported

[2:34:42] Voice 14: on the March 17th Species at Risk workshop that happened.

[2:34:47] Voice 14: We had over a hundred people register.

[2:34:51] Voice 14: It was sent out to more than 200 First Nations biologists,

[2:34:58] Voice 14: island conservancies, scientists.

[2:35:03] Voice 14: We had great representation from all of those entities

[2:35:07] Voice 14: of approximately 70 that actually joined the online virtual workshop.

[2:35:15] Voice 14: The background of this was to really try and target some of those initial objectives to the SAR program,

[2:35:25] Voice 14: starting this new program, and that was enhancing collaboration with other conservancies in our region,

[2:35:32] Voice 14: biologists and First Nations. Also to kind of start that early engagement process with this

[2:35:39] Voice 14: new program and to really gauge how our region is looking at starting an advisory group that is

[2:35:50] Voice 14: the Islands Trust Area-wide Species at Risk or Species and Ecosystems at Risk working group or

[2:35:58] Voice 14: advisory group. So what I'd like to do is just quickly go over some of the outcomes of the

[2:36:06] Voice 14: workshop and highlights and then the follow-up to this. So we have the outcomes that really stood

[2:36:17] Voice 14: out is that we had a good following of folks and a nice diversity. A lot of engagement, a lot of

[2:36:24] Voice 14: excellent conversations happened in breakout rooms. We were able to create this networking

[2:36:31] Voice 14: platform. I think people were really excited to have again. We really identified gaps. The pre-survey

[2:36:41] Voice 14: helped with us to focus on topics. And we really did focus on topics that people were interested

[2:36:47] Voice 14: in hearing about, which was funding, really, capacity, gaps in data and expertise, and then

[2:36:55] Voice 14: just an interest to share more information. We were also able to highlight some local

[2:37:02] Voice 14: collaborative projects that are happening. And we had two streams. We had a conservation stream

[2:37:08] Voice 14: and a First Nations cultural stream of presentations that were well received.

[2:37:14] Voice 14: We also could already see the impacts of an increased opportunity for collaboration.

[2:37:25] Voice 14: There's definitely a need for that.

[2:37:28] Voice 14: I forgot to, no I did, I think I mentioned that all levels of government is well attended, which was just a nice assortment.

[2:37:37] Voice 14: So we did receive support for the Islands Trust Conservancy co-chairing a species at risk working group or, well, working group, let's stick with that.

[2:37:55] Voice 14: And also that there is a desire for ITC to play a role in supporting information sharing, data sharing, and for us to be a primary hub, if possible, for the island stressed region on species at risk and also keeping this information as a hub.

[2:38:16] Voice 14: Some of the highlights were we had some excellent facilitators that assisted staff in allowing us to be present at the workshop.

[2:38:27] Voice 14: You will see I attached a summary report that breaks down the whole workshop.

[2:38:33] Voice 14: workshop. We also had the Natsamat Event Management team who moderated the cultural

[2:38:40] Voice 14: presentation breakout session and also facilitated First Nations involvement, which was not as strong

[2:38:49] Voice 14: as we would have liked to see, but I think there was a lot of lessons learned in that. And there

[2:38:55] Voice 14: was a lot of interest, just not a lot of direct participation on the day. So I think in the future,

[2:39:01] Voice 14: especially with this program being extended that's on a positive trajectory that's how I'd like to

[2:39:08] Voice 14: see it. I think I'd like to just go quickly the budget the total budget for the workshop

[2:39:17] Voice 14: came to about fifteen thousand dollars I think that's important for us to consider as we move

[2:39:23] Voice 14: forward and following up in the next few years on some of these tasks that are in front of us

[2:39:30] Voice 14: and the possibility of establishing a working group to address the challenges

[2:39:34] Voice 14: that were discussed and surveyed, to look at creating a database of expertise

[2:39:41] Voice 14: and also a hub for data in general, species at risk data.

[2:39:48] Voice 14: There's some interest in hosting an interactive map that would show who,

[2:39:53] Voice 14: what, where, when, what projects, what species, who, and how long,

[2:39:58] Voice 14: and also successes and learning experiences.

[2:40:04] Voice 14: Great interest in having kind of an ongoing speaker series

[2:40:08] Voice 14: and field tours as well,

[2:40:10] Voice 14: which look possible hopefully in the next year or two.

[2:40:16] Voice 14: And also there was some interest in an e-newsletter in the future.

[2:40:22] Voice 14: That summarizes the outcomes for the workshop

[2:40:25] Voice 14: up and I can answer any questions that anyone may have. Thank you,

[2:40:33] Trustee Stamford: Wendy. Do we have any

[2:40:34] Trustee Stamford: questions or comments from trustees and those people that did get to attend?

[2:40:44] Voice 3: Okay, Trustee Fast.

[2:40:46] Trustee Fast: Just to say I really enjoyed it. I was really glad that I was able to attend and I thought it

[2:40:51] Trustee Fast: was a strong uh start for a collaboration uh across the salish sea like this i just uh commend

[2:41:00] Trustee Fast: the work thank you yes

[2:41:03] Trustee Stamford: thank you and i i don't so uh go ahead trustee adams oh

[2:41:08] Voice 17: i yeah and i'm

[2:41:09] Voice 17: sorry i wasn't able to attend but i was really pleased to read all the positive feedback to see

[2:41:15] Voice 17: how much um the attendees did appreciate it and think it was worthwhile um you know particularly

[2:41:22] Voice 17: as a virtual virtual thing so i think that was good work everyone yeah

[2:41:28] Trustee Stamford: as a an attendee i got

[2:41:31] Trustee Stamford: the sense that there's a lot of um talented scientists and citizen scientists and volunteers

[2:41:38] Trustee Stamford: out there that are working alone on their islands and really appreciated the pace and the style of

[2:41:45] Trustee Stamford: the workshop and and by coming together recognized each other and said oh we do that too and and the

[2:41:52] Trustee Stamford: similarities and the type of people that are are working under underpaid and overworked

[2:41:58] Trustee Stamford: on these really important projects so it was a great job thank you um

[2:42:04] Voice 7: so

[2:42:05] Trustee Stamford: thank you all if there's

[2:42:07] Trustee Stamford: no other questions i'd like to move on i'm sorry i'm going to start pushing a little harder because

[2:42:12] Trustee Stamford: we're a you know good 40 minutes behind now um bulk help mapping briefing who's taking this

[2:42:22] Voice 16: that would be me i believe and

[2:42:24] Trustee Stamford: catherine can i say five minutes oh

[2:42:28] Voice 16: i can do it in 30 seconds great

[2:42:33] Voice 16: there you go um with the island stress was doing eelgrass mapping and uh they're using um

[2:42:43] Voice 16: new imagery so they flew the islands that you you might remember the complaints and

[2:42:48] Voice 16: phone calls we were getting last year there are helicopters everywhere what's going on

[2:42:51] Voice 16: they were doing these new images and we were able to come up with a small contract for those same

[2:42:59] Voice 16: consultants to do bull kelp bed mapping at the same time that's a technology that they've adapted

[2:43:07] Voice 16: a technique to do that and so we've now got that mapping of bull kelp polygons it's been

[2:43:14] Voice 16: uploaded both onto map it and into our tapas mapping and we didn't we chose not to include

[2:43:20] Voice 16: the report for you because the report is really just a description of methods which if you want

[2:43:27] Voice 16: it I can send it to you really what you might find more interesting is to I think in the attachments

[2:43:33] Voice 16: we put in a link to where you'll find it on on the online mapping on the website there and you can

[2:43:39] Voice 16: zoom in and get a look get an idea of note was something that's not too surprising is that there

[2:43:48] Voice 16: are certain areas where there's very little bulk help or um where it's a presence but not in the

[2:43:55] Voice 16: bigger beds that we see um so this is just a neat new resource that we have and then um you may all

[2:44:03] Voice 16: remember that we had joined into a funding application to start looking at in more depth

[2:44:08] Voice 16: some of the factors that affect changes in space and time of bulk health beds and through uvec

[2:44:14] Voice 16: through a big partnership through the UVic Spectralab.

[2:44:20] Voice 16: And we just found out a few weeks ago

[2:44:21] Voice 16: that that funding has been approved from NSERC.

[2:44:24] Voice 16: But there's no further details at this point.

[2:44:31] Trustee Stamford: Thank you.

[2:44:32] Trustee Stamford: Is there any questions?

[2:44:34] Trustee Stamford: Trustee Fast.

[2:44:36] Trustee Fast: Just thanks.

[2:44:37] Trustee Fast: Great work.

[2:44:38] Trustee Fast: And I appreciate hearing that the funding

[2:44:42] Trustee Fast: was awarded to our partners

[2:44:44] Trustee Fast: because it wasn't clear to me from from the report itself it just said the funding had been awarded

[2:44:48] Trustee Fast: or that grant had been awarded so my question was to who so that's great news thank you

[2:44:55] Trustee Stamford: that's really exciting even though we don't have bulk help on this side of the pond really

[2:44:59] Trustee Stamford: to speak of that means we don't get um sea otters but uh trustee smith

[2:45:05] Trustee Smith: sorry i was muted

[2:45:08] Trustee Smith: uh just a quick aside related just thank you that was a great report congratulations on the funding

[2:45:14] Trustee Smith: You have links to mapping in there, and I have tried many times to use your mapping tool, and I find it very difficult.

[2:45:22] Trustee Smith: I just wonder if there's anyone else on the board who would like just a short maybe course or some help on how to better use the mapping tool that we have.

[2:45:33] Trustee Smith: Am I the only one? So I'm just asking that out there.

[2:45:36] Trustee Smith: I've never

[2:45:36] Voice 16: tried to use that web-based ones, unfortunately, so I can't help you.

[2:45:44] Trustee Smith: okay so um i don't know if there's some way maybe you want some training on it too like i don't know

[2:45:50] Trustee Smith: i can

[2:45:52] Manager Emmings: respond to that and just mention that we could ask our mapping department to um

[2:45:58] Manager Emmings: potentially offer something to all trustees including itc trustees on using map it i think

[2:46:05] Trustee Smith: it would be incredibly helpful but you know

[2:46:07] Manager Emmings: maybe that's just me

[2:46:08] Trustee Stamford: thank you

[2:46:09] Trustee Stamford: really really briefly

[2:46:10] Trustee Stamford: trustee fast because i do want to keep moving just

[2:46:13] Trustee Fast: that i recall in the past there used to be

[2:46:16] Trustee Fast: uh gold kelp in some areas around bowen island so i'm uh hoping that there'll be more of these

[2:46:23] Trustee Fast: snapshots through time uh because i saw in your report that sometimes it's there sometimes it's

[2:46:29] Trustee Fast: not and

[2:46:30] Trustee Fast: um i don't think we should assume absence uh absence of documentation doesn't mean it's

[2:46:37] Trustee Fast: never there thank you that's right

[2:46:39] Trustee Stamford: okay um let's move on to correspondence we have a letter from

[2:46:43] Trustee Stamford: the denver and the conservancy association crown land management starting on page 202

[2:46:49] Trustee Stamford: speaks to orphan crown land spots

[2:46:53] Manager Emmings: so staff had hoped to put in a briefing about this but we just

[2:46:59] Manager Emmings: ran out of time and didn't have a chance but essentially the denman conservancy would like

[2:47:04] Manager Emmings: us to consider uh potentially acquiring crown lands on denman through um the trust council's

[2:47:10] Manager Emmings: crown land sponsored crown grant program um the quick response from staff's perspective is just

[2:47:20] Voice 1: that

[2:47:20] Manager Emmings: there is quite a bit involved in proceeding with a crown land acquisition primarily because

[2:47:27] Manager Emmings: because of Indigenous interests in land at the moment

[2:47:31] Manager Emmings: and the need to be sure that all First Nations

[2:47:34] Manager Emmings: that have the land in their potential treaty negotiations,

[2:47:39] Manager Emmings: that those nations are on board

[2:47:41] Manager Emmings: with the transfer of land to ITC.

[2:47:44] Manager Emmings: So at this point, the board has given staff direction

[2:47:47] Manager Emmings: to not prioritize those types of acquisitions.

[2:47:52] Manager Emmings: And as you know, in January,

[2:47:54] Manager Emmings: we had a conversation about just really focusing

[2:47:56] Manager Emmings: focusing on getting some of the work that we are currently have underway completed.

[2:48:01] Manager Emmings: So, my suggestion in terms of response would be to just convey that to the Denman Conservancy.

[2:48:08] Manager Emmings: The other thing that I will note is that in this region, all of the Crown lands were assessed

[2:48:14] Manager Emmings: as part of the Coastal Douglas for land use order considerations by the province, and

[2:48:20] Manager Emmings: the ones that were generally left out are ones that already have interests registered

[2:48:24] Manager Emmings: on them or that weren't considered appropriate for some reason for conservation so I would

[2:48:29] Manager Emmings: anticipate that we would run into the similar issues if we started to look at pursuing that

[2:48:34] Trustee Stamford: so do you need a motion for from us to respond or are you just going to go ahead and respond

[2:48:40] Trustee Stamford: based on our previous policies I'm

[2:48:43] Manager Emmings: happy to go ahead and respond based on previous

[2:48:45] Manager Emmings: previous policies unless directed by the board is

[2:48:48] Trustee Stamford: there any different consideration from board

[2:48:50] Trustee Stamford: members seeing none i would thank you and i'd like to move forward um executive committee

[2:49:01] Trustee Stamford: correspondence david dunninson delegation that is there for your information is there anything

[2:49:08] Trustee Stamford: else you need to add i think it was very clear and i'm glad to see it uh no other com comments okay

[2:49:16] Trustee Stamford: Okay. And Janine Dodds, I think we've already discussed the subject of that particular letter.

[2:49:27] Trustee Stamford: You have nothing to add, Kate? And so now we have updates for information,

[2:49:34] Trustee Stamford: public acquisitions report. Anything you'd like to highlight?

[2:49:41] Voice 7: Nope.

[2:49:43] Trustee Stamford: Okay. And then public covenants report starting on 223. Any questions? Any highlights?

[2:49:53] Trustee Stamford: I

[2:49:54] Manager Emmings: think we're getting very close to registering the Livingstone Covenant, which is exciting.

[2:50:01] Manager Emmings: So look for that for signature soon, Chair Sanford.

[2:50:07] Trustee Stamford: Well, I'm happy to go into Vancouver for that one.

[2:50:12] Trustee Stamford: And now we're at the budget report. Sort of early in the year still.

[2:50:18] Manager Emmings: Yeah, you'll notice that this actually says draft on it and I largely put that stamp on it because the approved budget

[2:50:24] Manager Emmings: I'm still waiting for the final numbers through our um our finance folks um but that's roughly

[2:50:30] Manager Emmings: what I remember it being and what it looked like it was um yeah we have the species at risk grant

[2:50:37] Manager Emmings: in there but as you know we just got a bump of 25 000 so that will be added in once we know where it

[2:50:43] Manager Emmings: sits in the contribution agreement um and then I don't know that there's anything else to report

[2:50:49] Manager Emmings: report other than what's there before you okay

[2:50:52] Trustee Stamford: um i don't see any hands up for questions so

[2:50:57] Trustee Stamford: i'd like to move on where the executive committee uptake verbal and only if it's something really

[2:51:05] Trustee Stamford: like like clear trustee fast just so we can keep moving just

[2:51:11] Trustee Fast: that i'll also um bring the

[2:51:13] Trustee Fast: the David Dunison delegation response 5.3.2.

[2:51:18] Trustee Fast: I'll take, I'll bring that to executive committee tomorrow

[2:51:22] Trustee Fast: and that's it.

[2:51:24] Trustee Stamford: Great.

[2:51:26] Trustee Stamford: Financial planning committee update.

[2:51:28] Trustee Stamford: There hasn't been a financial planning committee

[2:51:31] Trustee Stamford: since our last meeting.

[2:51:34] Trustee Stamford: So I'll just, I'd like to know how they're moving forward

[2:51:39] Trustee Stamford: on the details of how the budget played out,

[2:51:42] Trustee Stamford: but it sounds like everybody's waiting for that so um i'll get back to you as soon as we have a

[2:51:48] Trustee Stamford: meeting and then we've got a trust council update we haven't had one since uh salish sea ecosystem

[2:51:59] Trustee Stamford: conference update verbal um who got to attend that again i attended uh trustee smith um did any of

[2:52:09] Trustee Stamford: the staff attend oh good catherine so we have like five minutes to just sort of briefly go over that

[2:52:17] Trustee Stamford: trustee smith do you want to start nope you're muted sorry

[2:52:26] Trustee Smith: of course we're all going to have

[2:52:28] Trustee Smith: to have a have a different experience because they're all different things we attended my

[2:52:32] Trustee Smith: i thought it was great i was left with the impression that there's a lot more happening

[2:52:37] Trustee Smith: on the american side of the border than on the canadian side i don't know if that was just

[2:52:41] Trustee Smith: because they were hosting the meeting this time or there really is more happening there um i was

[2:52:48] Trustee Smith: really uh disturbed by a presentation i went to of a digitist group documenting the loss the

[2:52:55] Trustee Smith: incredible loss of everything in the salish sea from their personal um or their their knowledge

[2:53:02] Trustee Smith: system experience and so it was i felt like crying in that one and uh i yeah i thought it was

[2:53:08] Trustee Smith: excellent great opportunity there was a lot on kelp that i went to so that was interesting

[2:53:13] Trustee Smith: considering the kelp work that we're doing and it seems to be a bit different in the states also i

[2:53:18] Trustee Smith: don't understand why they have sea otters in washington state and we don't i they have lots

[2:53:24] Trustee Smith: we have none who knows why but um anyways

[2:53:29] Voice 1: it was a great

[2:53:29] Trustee Smith: meeting thank you for funding me to go

[2:53:32] Trustee Smith: and I have lots of notes on it but I think I'll leave it at that.

[2:53:39] Trustee Stamford: Catherine what were your

[2:53:40] Voice 16: experiences? Very similar to Trustee Smith's I agree there's a lot going on and some of the

[2:53:51] Voice 16: talks that I thought were really interesting were ones that were trying to look at that

[2:53:55] Voice 16: that cross-border thing because it can be so challenging and one of them that I thought was

[2:54:02] Voice 16: particularly interesting was um Andrew Simon who uh Kate will know was talking about um

[2:54:11] Voice 16: efforts along along those lines and with community um citizen scientists and trying to bring in

[2:54:18] Voice 16: those that was I'd have to look at my notes to be able to speak to it a little bit more clearly

[2:54:22] Voice 16: but the great thing that COVID has given us is that these are recorded sessions that since

[2:54:28] Voice 16: we were participants they're now up there for another few months for us to go back and watch

[2:54:32] Voice 16: all the ones that we missed yeah it sucks not to get to meet people in person and have those

[2:54:38] Voice 16: discussions but this helps to make up for it a little bit because i only got to attend half of

[2:54:45] Voice 16: the ones i wanted to yeah

[2:54:47] Trustee Stamford: wendy what were your thoughts sorry

[2:54:53] Voice 14: that was actually an accidental

[2:54:55] Voice 14: dental hand. Okay.

[2:54:56] Voice 14: But thank you. I was not able to attend because of the SAR report.

[2:55:03] Voice 14: Yeah, precedence.

[2:55:06] Trustee Stamford: And I have to agree, there was so much to sort of dip your toes into. And it was

[2:55:11] Trustee Stamford: I think, again, one of the advantages of zoom is you could drop into something and then go, oh,

[2:55:17] Trustee Stamford: that doesn't really apply to me, or that's not really working. So I can drop into something else.

[2:55:22] Trustee Stamford: And I've, one of the ones that was a real highlight for me was on the heat dome and the impact on the shoreline and specific things that we can do in the planning stage to try and mitigate, ensure that cover is maintained along the foreshore because they, I mean, with all these kinds of disasters,

[2:55:49] Trustee Stamford: it's such an opportunity for science to really see what the impacts are and then how it starts

[2:55:54] Trustee Stamford: to come back so you know there was some actually really encouraging things see how stuff does come

[2:56:00] Trustee Stamford: back but also demonstrate the importance of maintaining that foreshore cover so I hope to

[2:56:06] Trustee Stamford: be able to bring that back to our local trust committee and some of the work we're doing locally

[2:56:10] Trustee Stamford: and the other thing to really mention that I wasn't aware of with the heat dome was part of

[2:56:16] Trustee Stamford: the reason it was so devastating for sea life was it it coincided with an 18-year cycle on

[2:56:23] Trustee Stamford: low tides so that was the lowest of the low tide and the impact was basically by the time that

[2:56:30] Trustee Stamford: water had slid over all that hot rock it essentially boiled all the animals even at high

[2:56:36] Trustee Stamford: tide it was it was absolutely devastating so um that was sort of my big takeaway and um felt very

[2:56:45] Trustee Stamford: privileged to be able to go trustee fast did you attend no

[2:56:49] Trustee Fast: i wasn't able to but i'm going to look

[2:56:51] Trustee Fast: at all the recordings yeah

[2:56:52] Trustee Stamford: excellent i'm really excited i need to be part of that uh is there any

[2:56:57] Trustee Stamford: other questions coming out of that trustee fenton you went too didn't you hello are you still there

[2:57:08] Trustee Stamford: trustee fenton not hearing okay well i i hope you can put your thoughts um because we're not hearing

[2:57:18] Trustee Stamford: renew but if you can put your thoughts in the chat and I'm looking forward to maybe you can

[2:57:25] Trustee Stamford: mention it at our next meeting in July which is is in person so let's keep moving um

[2:57:36] Trustee Stamford: freshwater shoreline conservation you've got a yeah

[2:57:40] Trustee Fast: thank you I'll just be really brief this

[2:57:42] Trustee Fast: This is an example of a freshwater conservation along a shoreline, similar to some of the work I think that I've seen Islands Trust Conservancy doing in terms of the stewardship, education and outreach.

[2:57:56] Trustee Fast: So I just wanted to bring attention to the fact that here's some freshwater versions, because I've also heard concern about wetlands and streams on islands, specifically Denman recently in their farm plan work.

[2:58:07] Trustee Fast: work and um so this is a cowichan lake example and i'll just read you a few of the things i

[2:58:13] Trustee Fast: that highlighted um relevance that might be there um this group is reversing what they call the new

[2:58:22] Trustee Fast: owner effect where uh the new people come in and they cut down the grass all the way down to the

[2:58:27] Trustee Fast: water uh for the views and then they think about what we're going to do um they had now have a long

[2:58:34] Trustee Fast: After seven years, a long list of homeowners that want their shoreline restored on Couch and Lake.

[2:58:39] Trustee Fast: They hire youth crews every summer.

[2:58:41] Trustee Fast: I'm not sure that that fits.

[2:58:43] Trustee Fast: But they put that down as to one of the reasons that they were able to build and keep community involvement.

[2:58:53] Trustee Fast: And they have plaques on their driveway so new owners would already know.

[2:58:57] Trustee Fast: I think we've got partners who do this.

[2:59:01] Trustee Fast: and Elodie, one of the people, talked about the challenges of wrapper of the riparian area

[2:59:10] Trustee Fast: provincial regulations and or protection regulations and how they feel that that puts

[2:59:16] Trustee Fast: up a wall and and they're trying to use these other techniques. The other one group is a group

[2:59:24] Trustee Fast: um oh gosh where is here here it is sorry um is another group called the natural edge

[2:59:31] Trustee Fast: uh dot watersheds.ca and um they uh i ran across them because i used to work with their uh chair

[2:59:40] Trustee Fast: who uh anyway they're based out of sort of muskoka area but uh they're canada-wide and um

[2:59:48] Trustee Fast: i worked with her on the lakeshore capacity study similar shoreline related how much development

[2:59:54] Trustee Fast: can a shoreline take before they lose the wildlife that was 40 years ago but anyway this is um

[3:00:00] Trustee Fast: this uh naturaledge.watersheds.ca group um they have an app and they're working uh you know they

[3:00:08] Trustee Fast: have some different tools it might be useful to adapt or to or to partner with i don't know

[3:00:12] Trustee Fast: but they're at shonigan lake so there's two freshwater lakeshore um uh groups and some

[3:00:21] Trustee Fast: that we might i just wanted to bring to your uh attention as it being something that is stewardship

[3:00:28] Trustee Fast: related and there might be useful contacts there or references thank you thanks

[3:00:34] Trustee Stamford: very much so i would

[3:00:36] Trustee Stamford: like to move on um i our meeting is our whole meeting was scheduled to to finish at two it's

[3:00:45] Trustee Stamford: now ten to two and we still have to move into our oh just the regular session is two yeah oh here i

[3:00:55] Trustee Stamford: I am speeding everybody along.

[3:00:57] Trustee Stamford: Oh, silly me, sorry.

[3:01:00] Trustee Stamford: I would then like to, we have time

[3:01:03] Trustee Stamford: for a quick trustee round table for highlights,

[3:01:07] Trustee Stamford: similar to what we just heard from trustee Fast

[3:01:09] Trustee Stamford: of interest to the Conservancy.

[3:01:16] Trustee Stamford: Trustee Fenton, are you with us in verbally?

[3:01:22] Trustee Stamford: I'm not hearing or seeing anything.

[3:01:25] Trustee Stamford: thing that's too bad um trustee fast can i get somebody else to start would you mind or please

[3:01:34] Trustee Fast: go ahead sorry i'm still hearing you rushing it okay

[3:01:39] Trustee Stamford: okay um trustee adams do you have any

[3:01:42] Trustee Stamford: highlights from salt spring or from jordan um uh regarding the conservation um well

[3:01:54] Voice 17: i maybe i

[3:01:55] Voice 17: i will give you one from jordan because that's where i've been yeah i i floated in the dead sea

[3:02:00] Voice 17: which is um losing about a half a meter in um water a year for the last 15 years due to overuse

[3:02:11] Voice 17: of the water and the whole area surrounding the dead sea is desert and it's just so completely

[3:02:20] Voice 17: different from where we live and it's such a stark um contrast that you know really makes me

[3:02:27] Voice 17: made me appreciate home when i flew back over my over the islands in my little float plane

[3:02:33] Voice 17: the other day so and maybe i'll just say too um uh that one of the reasons i was in jordan was

[3:02:42] Voice 17: to help them learn how to run effective meetings decision making meetings for elected officials

[3:02:48] Voice 17: officials and um again obviously makes you really appreciate the way things are done at home because

[3:02:57] Voice 17: i i mean it's just um we're not that badly off uh in terms of things like democracy and

[3:03:07] Voice 17: collaborative decision making and things like that so yeah you go away and you appreciate

[3:03:13] Voice 17: home some more sometimes so that's what I did and and I sent Kate a camel picture I think

[3:03:20] Voice 17: I

[3:03:20] Trustee Stamford: really like my camel pictures thank you so much it

[3:03:25] Voice 17: was a drive-by camel picture I just

[3:03:29] Voice 17: suddenly saw it out the window when you're driving well

[3:03:32] Trustee Stamford: it's it's just what I wanted

[3:03:36] Trustee Stamford: um Josie Smith do you have any highlights conservation wise from your area uh well

[3:03:42] Trustee Smith: Well, not for my area, but I will want to make people aware

[3:03:45] Trustee Smith: that there's a really big effort internationally and within Canada

[3:03:50] Trustee Smith: on this biodiversity, climate change, protected areas nexus.

[3:03:56] Trustee Smith: And that I'm involved in that.

[3:03:58] Trustee Smith: I have two contracts in that.

[3:04:00] Trustee Smith: We're doing a best practices guideline for bringing climate change

[3:04:05] Trustee Smith: mitigation into protected areas, looking at protected areas

[3:04:09] Trustee Smith: as part of the solution, not just something that's impacted.

[3:04:11] Trustee Smith: And there's a big meeting next week in Ottawa. I'm attending virtually on restoration and a whole restoration strategy for Canada, it being the decade of restoration.

[3:04:25] Trustee Smith: And my part will be how to look at what you're restoring and protecting what you're restoring for a lot of reasons that we just talked about here.

[3:04:34] Trustee Smith: here. So I'll probably report on that meeting maybe at our next meeting, but a lot of work

[3:04:40] Trustee Smith: happening in this area and I'll share it as it gets finished.

[3:04:45] Trustee Stamford: Oh, that's exciting. Yeah. And

[3:04:49] Trustee Stamford: Trustee Fast, anything that's coming up?

[3:04:54] Trustee Fast: Yes, I'd be happy to let you know that the Wild Coast

[3:04:58] Trustee Fast: nature refuge um uh this is a couple of lots on cape roger curtis that are acquired by the

[3:05:05] Trustee Fast: bowen island conservancy um they're having an opening for the wild coast nature refuge

[3:05:10] Trustee Fast: this weekend so coming up um uh later on i've got a public hearing at four cape that's partly

[3:05:17] Trustee Fast: why i've been helping move things along um and uh in the council meeting that comes after that

[3:05:24] Trustee Fast: bowen council meeting we'll be looking at uh among other things um conservation development policy

[3:05:31] Trustee Fast: uh about half for nature so that in a in a bigger rezoning uh half of it is protected some way as a

[3:05:39] Trustee Fast: park or a nature refuge or something like that so we'll see um what happens there but i'm uh

[3:05:44] Trustee Fast: I'm hopeful about that. Thank you.

[3:05:46] Trustee Fast: Super.

[3:05:48] Trustee Stamford: And I will just add that two students on Gambier Island on the West Coast side were successful in getting a variety of funding together.

[3:06:02] Trustee Stamford: And they are going to spend their summer off university studying tailed frogs on the western side of Gambier and Westburn Creek and Mannion Creek.

[3:06:14] Trustee Stamford: so we're we're finally getting something uh around our species i don't i think they're

[3:06:20] Trustee Stamford: i forgot what their listing is um but anyway they'll be working on the creeks so that was

[3:06:24] Trustee Stamford: great because they did that all by themselves um but with help from ruth and my husband and

[3:06:30] Trustee Stamford: all working together to get that so thank you um so now that i can relax a little bit our

[3:06:37] Trustee Stamford: next we've got public comments and delegations do we have any members of the public here

[3:06:42] Trustee Stamford: um uh

[3:06:48] Manager Emmings: corlin i i suspect

[3:06:49] Trustee Stamford: is there anybody

[3:06:51] Manager Emmings: uh looking to get let in no we don't have

[3:06:54] Manager Emmings: any attendees right

[3:06:55] Trustee Stamford: okay um and there's no new business um and then our next meeting is july 13th

[3:07:04] Trustee Stamford: um and that'll be in victoria and now i would like to close the meeting to the public because

[3:07:13] Trustee Stamford: because we'll be moving into our in-camera.

[3:07:17] Trustee Stamford: So we have.

Islands Trust Conservancy Regular Meeting   ADOPTED  Page 1 of 9 
May 24, 2022 
Islands Trust Conservancy 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
Tuesday, May 24, 2022 
10:00 a.m. 
Electronic Zoom Meeting 
 
Board Members Present Kate-Louise Stamford, Chair (attended electronically) 
 Sue Ellen Fast, Vice-Chair (attended electronically) 
 Doug Fenton, Board Member (attended electronically) (joined the meeting 
at 10:13 a.m. due to technical difficulty) 
 Linda Adams, Board Member (attended electronically) 
 Risa Smith, Board Member (attended electronically) 
   
Staff Present Aislyn King, Conservation & GIS Technician Co-op Student (joined the 
meeting at 10:15 a.m.) 
 
 Carla Funk, Acting Strategic Fund Development  
 Carmen Smith, Acting Communications Specialist (left the meeting at 11:00 
a.m.) 
 
 Clare Frater, Director, Trust Area Services (joined the meeting at 10:15 a.m.)  
 Corlynn Strachan, Administrative Assistant/Recorder  
 Jemma Green, Covenant Management & Outreach Specialist  
 Julia Mobbs, Administrative Services Director (joined the meeting at 10:15 
and left the meeting at 10:40 a.m.) 
 
 Kate Emmings, Islands Trust Conservancy Manager  
 Kathryn Martell, Ecosystem Protection Specialist  
 Wendy Tyrrell, Species at Risk Coordinator  
   
Guest Lenora Lee, Auditor, KPMG (left the meeting at 10:35 a.m.)  
 
1. CALL TO ORDER 
Chair Stamford called the meeting to order at 10:00 a.m. and acknowledged that the meeting was 
being held virtually from locations across the treaty and unceded territories of the Coast Salish 
peoples. 
2. APPROVAL OF AGENDA 
By general consent, the Islands Trust Conservancy Board approved the agenda as presented. 
3. RISE AND REPORT (from the March 15, 2022 In-Camera meeting) 
The Islands Trust Conservancy Board reported on the following items: 
•    The ITC Board directed staff to: 
a) commit $100,000 from the Bloom Canadian Alter Ego Trust 2020 donation to the Opportunity 
Fund; and 

 
Islands Trust Conservancy Regular Meeting   ADOPTED  Page 2 of 9 
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b) allocate up to $50,000 of the Opportunity Fund for Salt Spring Island projects to reflect the 
interests of the donor in conservation on Salt Spring Island. 
•    The ITC Board directed staff to update Policy 1.7 Donations and Fundraising Policy to clarify the 
process of allocation of large undesignated donations and the process for declining donations. 
4. MINUTES/COORDINATION 
4.1 Minutes of Meetings/Resolutions without Meetings 
4.1.1 Approval of March 15, 2022 Meeting Minutes 
By general consent, the Islands Trust Conservancy meeting minutes of March 15, 
2022 were adopted. 
4.2 Follow-up Action List 
The Islands Trust Conservancy (ITC) Manager provided updates on the following items: 
 May 26, 2020 - Fairyslipper Forest Nature Reserve - staff received feedback from Thetis 
and have been exploring final access. Staff will bring forward the item for review by the 
Board at the July 13
th
 Board meeting. 
 March 15, 2022 – Review of the Donations and Fundraising Policy (Policy 1.7) - staff 
reviewed the policy and updated internal procedures to allow amounts over $5,000 be 
reviewed to allow “pause and reflect” prior to automatic designation to the Opportunity 
Fund. 
5. BUSINESS 
5.1 Items for Approval 
5.1.1 Audited Financial Statements – Request for Decision 
The ITC Manager provided a background on the process involved in the audit of 
Islands Trust Conservancy’s financial statements and highlighted we have added 
Indigenous names to property names in the financial statements where we know 
them, and acknowledge the lands we have are providing natural assets to our region 
but at this point we are not assigning a financial dollar amount to these assets. 
There is also movement of significant land assets between our Endowment Fund and 
our Capital Fund. This is because lands donated through the Ecological Gifts Program 
used to be included in our Endowment Fund but have been moved to the Capital 
Fund based on information received from the Ministry of Environment and Climate 
Change Canada about the ability of the ITC to transfer these lands.  
KPMG Auditor Lenora Lee presented the audit findings to Board members noting 
there was a very quick turnaround time on this audit and thanked Board members 
for their patience with receiving the financial statements as a late item. Lenora noted 
the audit is substantially complete, with the exception of Board review and approval 
outstanding. 
Board members discussed risk and disposal of ecological gifts, questioned benefit of 
lease properties to the Conservancy, and management of communication regarding 
leases. 

 
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ITC-2022-021 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy approve the Audited Financial Statements for the 
2021/22 fiscal year, and refer the statements to the Islands Trust Council for 
information. 
CARRIED 
Trustee Stamford welcomed Aislyn King to the Conservancy. The ITC Manager 
introduced Aislyn and highlighted Aislyn has GIS Skills, and will be working on and i-
Naturalist project. 
5.1.2 Islands Trust Conservancy Submission for 2021-2022 Annual Report - Request for 
Decision 
The Communications Specialist presented the draft report to Board members noting 
this report is designed to compliment the Islands Trust Conservancy Impact Report 
that is now available on the Islands Trust Website. 
Board members commented they enjoyed reading the report, requested minor edits, 
and suggested adding a statement or links referencing Islands Trust Reconciliation 
reports. 
ITC-2022-022 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board approves the attached text as 
amended for inclusion in the 2021/22 Annual Report for approval by Trust Council 
and submission to the Minister of Municipal Affairs. 
CARRIED 
5.1.3 ITC Plan Review - Request for Decision 
The ITC Manager presented the request for decision to Board members advised the 
plan will have a shorter timeline than previous plans, and noted the timelines for 
internal and First Nations referrals processes. The intent is to move towards a more 
robust engagement of First Nations for the next ITC Plan which will occur over the 
next 2-3 years. 
Board members discussed adding “climate change” to recommendation three, and 
questioned what would happen if the Conservancy did not submit the five-year plan. 
Director Frater noted we would not be in compliance with the Islands Trust Act, 
recommended against this, and noted our intention is to meet our statutory 
obligation.  
Chair Stamford commented that the November 2022 meeting will consist of new 
elected trustees due to upcoming elections and questioned the timing of bringing 
the draft ITC Plan to the November 2022 meeting. 
ITC-2022-023 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the draft ITC Three-Year Plan and 
direct staff to refer it to local trust committees, the Bowen Island Municipality, Trust 

 
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Council and First Nations and to bring a final draft to the Board for approval at its 
November 2022 meeting. 
CARRIED 
ITC-2022-024 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board rescind resolution ITC-2022-012: 
It was MOVED and SECONDED, that the Islands Trust Conservancy (ITC) Board 
approve the Project Charter, dated March 15 2022, for the ITC Five-Year Plan 
revision. 
CARRIED 
ITC-2022-025 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to prepare a Project Charter for 
the next ITC Five-Year Plan (2026-2030) with an emphasis on First Nations 
engagement. 
CARRIED 
5.1.4 Species at Risk Program Extension and 2022/23 Top up - Request for Decision 
The Species at Risk Coordinator presented the requests for decision to Board 
members, provided a background, and highlighted excitement for the receipt of this 
additional funding. 
Board members commented this speaks to the great work staff are doing and 
expressed support. 
ITC-2022-026 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to draft and sign an amended 
contribution agreement with Environment and Climate Change Canada (ECCC), 
extending the existing Species at Risk Program funding until March 31, 2026, 
including a budget increase for the 2022/23 fiscal year of $25,000 and the addition of 
$220,000/year in funding for the next three fiscal years (2023/24 through 2025/26). 
CARRIED 
5.1.5 ITC/Executive Committee Liaison Meeting - Request for Decision 
The ITC Manager presented the draft liaison meeting agenda to Board members and 
welcomed input. 
Board members expressed support for a collaboration approach and discussion 
ensued on the following: 
 the impact of the Governance Report based on the recent determination 
that the Ministry of Environment and Climate Change Canada sees Islands 
Trust as a Crown Agency and how would the recommendations in the 
Governance Report impact the Islands Trust Conservancy 
 suggested providing information about ITC in the candidates packages 
 clarifying collaboration between EC and ITC 

 
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 opportunity for collaboration between ITC and working committees, 
including the Regional Planning Committee and Trust Programs Committee 
 hiring specific expertise for topics such as climate change, species at risk, 
biologists, to assist planners 
 budget conversation in regards to mapping database and inclusion of ITC 
Trustee Fast noted there was a meeting scheduling conflict resulting in a date change 
for the July ITC-EC liaison meeting. 
ITC-2022-027 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to cancel its July 12, 2022 
meeting and schedule an in person meeting for July 13, 2022 at the Islands Trust 
Victoria office boardroom. 
CARRIED 
5.1.6 Sandy Beach Nature Reserve Management Plan (Keats) - Request for Decision 
The ITC Manager presented the request for decision to Board members. 
Board members requested removal of the reference to Federal Parks from the plan 
and discussed adding solutions to future management plans including planting of 
niche species adaptive to climate change. 
ITC-2022-028 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the Sandy Beach Nature Reserve 
Management Plan as amended. 
CARRIED 
5.1.7 Referral, Proposed Bylaw 526 – Farm Housing Project (Salt Spring) – Request for 
Decision 
The ITC Manager presented the request for decision to Board members. 
Board members discussed volume of public input for the bylaw, the size of the heron 
rookery, status of herons as blue listed species, and requested clarifying the 
resolution wording. 
ITC-2022-029 
It was MOVED and SECONDED, 
Whereas development adjacent to conservation areas has a large and unintended 
impact on biodiversity, therefore the Islands Trust Conservancy (ITC) Board 
recommends approval of Salt Spring Island Local Trust Committee Bylaw 526, subject 
to the following conditions:  
1. Increase of setbacks for any new uses from all lot lines adjacent to the 
McFadden Creek Nature Sanctuary of 200m, due to potential heron nesting 
areas (a blue listed species at risk); and 
2. Increase of setbacks for any new uses from all lot lines adjacent to other ITC 
conservation areas to 30 m. 
CARRIED 

 
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ITC-2022-030 
It was MOVED and SECONDED, 
The Islands Trust Conservancy Board also requests the Salt Spring Island Local Trust 
Committee to consider the development of other protections for conservation areas 
on Salt Spring Island, such as: 
1) Restrictions on timing of construction to September 15 – January 15 for lots 
adjacent to ITC and other conservation areas;  
2) Implementation of erosion controls and soil compaction controls during 
construction for lots adjacent to ITC and other conservation areas; and 
3) Increase of setbacks for all lots adjacent to and/or near sensitive ecosystems. 
CARRIED 
5.1.8 McRae NAPTEP Covenant, Memorial Bench Waiver (Gabriola) - Request for 
Decision 
The Covenant Management & Outreach Specialist presented the request for decision 
to Board members, noting the bench is in memory of the late Stanley and Maxine 
McRae, covenant owners who passed away in 2020. 
ITC-2022-031 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the request from the landholder to 
install a memorial bench in the McRae NAPTEP covenant area, Gabriola Island, by 
issuing a temporary waiver. 
CARRIED 
5.2 Items for Discussion/Direction 
5.2.1 Fallow Deer (Mayne) – Briefing 
The ITC Manager presented the briefing to Board members. 
Discussion ensued on advocating for funding and planning to deal with Fallow Deer 
as an invasive species on all Gulf Islands, including Galiano and Saturna. Board 
members suggested this item go to the ITC-EC Liaison meeting and also to the next 
June Trust Council meeting agenda. Trustee Fast agreed to bring the item to the next 
EC meeting. 
ITC-2022-032 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board encourage Trust Council to strongly 
advocate to the Province for the implementation of sustained, evidence based 
solutions to invasive Fallow Deer populations on Mayne Island, as requested by the 
Mayne Island Conservancy Society, to prevent Fallow Deer invasions to other islands. 
CARRIED 
5.2.2 Gathering for Species at Risk Workshop and Post-Survey Summary – Briefing 
The Species at Risk Coordinator briefed Board members on the results of the 
Gathering for Species at Risk workshop and highlighted outcomes of workshop. 

 
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Board members commended the work and were pleased to see positive feedback 
from participants. 
5.2.3 Bull Kelp Mapping – Briefing 
The ITC Ecosystem Protection Specialist briefed Board members on the recent Bull 
Kelp polygon mapping. The mapping has been uploaded into Map IT and TAPIS 
mapping.  
Board members commented they would welcome training on how to use Map IT. 
The ITC Manager noted that we could request the mapping department to provide 
training. 
5.3 Correspondence 
5.3.1 Denman Conservancy Association Crown Land Management Letter, dated 2022-03-
17 
The ITC Manager advised Denman Conservancy Association would like ITC to 
consider taking on Crown Land on Denman. The ITC Manager will respond based on 
information in current work programs and Regional Conservation Plan goals and 
objectives.  
5.3.2 Executive Committee Correspondence re: D. Dunnison Delegation, dated 2022-03-30 
Received for information. 
5.3.3 Jeanine Dodds, Mayne Island Trustee, Fallow Deer Plan Letter, dated 2022-04-17 
Received for information. 
5.4 Updates for Information 
5.4.1 Public Acquisitions Report 
Received for information. 
5.4.2 Public Covenants Report 
The ITC Manager advised we are close to registering the Livingstone Covenant, 
Lasqueti Island. 
5.4.3 Budget Report 
The ITC Manager advised the report is still draft since we are waiting for approved 
numbers from Finance. The $25,000 Species at Risk grant will be added. 
5.4.4 Executive Committee Update (verbal) 
Trustee Fast will speak to the David Dunnison delegation response letter at the 
Executive Committee meeting, May 25, 2022. 
5.4.5 Financial Planning Committee Update (verbal) 
Trustee Stamford advised there has not been a FPC meeting since our last meeting. 

 
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5.4.6 Trust Council Update - None 
5.4.7 Salish Sea Ecosystem Conference Update (verbal) 
Trustee Smith commented on the following: 
 the conference was great 
 was left with impression there is more happening on USA side then the 
Canadian side 
 was disturbed by a presentation by an Indigenous group documenting the 
loss of everything in the Salish Sea from their knowledge system experience 
 attended a presentation on kelp and questioned why Washington State has 
lots Sea Otter and we don’t 
Staff Kathryn Martell commented positively on Andrew Simon’s efforts for citizen 
scientists, noted there was lots going on and appreciated being able to view the 
recordings of the presentations 
Chair Stamford commented the heat dome presentation was valuable to learn the 
impact on shoreline, and the importance of planning to maintain foreshore cover. 
The impact on sea life was so devastating due to heat dome corresponding with 18 
year cycle of low tides. 
5.4.8 Freshwater Shoreline Conservation 
Trustee Fast briefed Board members on a presentation put on by the Association of 
Vancouver Island and Coastal Communities (AVICC). 
Highlights: 
 Reversing the “new owner” effect 
 Have a list of homeowners who want shoreline restoration 
 Hire youth crews during the summer 
 Plaques on driveway 
 Natural Edge Canada wide group have an app, located at Shawnigan Lake 
5.4.9 Trustee Roundtable 
Trustee Adams advised of a recent trip to Jordan, floated in the Dead Sea which is 
loosing ½ meter of water each year, surrounded by dessert, and is a stark contrast to 
where we live. Trustee Adams went to Jordan to help them learn how to run 
effective meetings for elected officials. 
Trustee Smith commented there is really big effort internationally and within Canada 
on a Biodiversity, Climate Change Protect Areas Nexus, looking at protected areas as 
part of the solutions. There is a meeting next week in Ottawa on restoration. Trustee 
Smith is attending virtually and will report back. 
Trustee Fast advised the Wild Coast Nature Refuge, parcels at Cape Roger Curtis, is 
having an opening this weekend. Bowen Council meeting is looking at a conservation 
development policy about ½ for nature, in rezoning ½ is protected. 

 
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Trustee Stamford advised two students Gambier, on west coast, gathered funding to 
study tailed frogs, on the west side of Gambier and will be working on creeks. 
6. PUBLIC COMMENTS AND DELGATIONS 
There were no public attendees. 
7. NEW BUSINESS 
There was no new business. 
8. NEXT MEETING 
The next meeting is scheduled to take place on July 13, 2022 at 10:00 a.m. in the Victoria Boardroom. 
9. CLOSED MEETING 
9.1 Motion to Close the Meeting 
ITC-2022-033 
It was MOVED and SECONDED, 
That the meeting be closed to the public in accordance with the Community Charter, Part 4 
Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land or 
improvements, if the board considers that disclosure could reasonably be expected to harm 
the interests of the Islands Trust Conservancy board; (k) negotiations and related discussions 
respecting the proposed provision of a service that are at their preliminary stages and that, in 
the view of the Board, could reasonably be expected to harm the interests of the Islands 
Trust Conservancy if they were held in public; and that staff be invited to remain in the 
meeting. 
CARRIED 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 2:35 p.m. 
 
 
________________________ 
Kate-Louise Stamford, Chair 
Certified Correct: 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder