Hornby Island Local Trust Committee regular meeting, May 25, 2022

[0:00:01] Voice 2: here on Thetis Island in Lacks and in Penelakut Territory.

[0:00:05] Voice 2: It's a little overcast today.

[0:00:08] Voice 2: Certainly, it's been an interesting springtime.

[0:00:12] Voice 2: And I mentioned that because of the abundance of camas that is not only on my property,

[0:00:19] Voice 2: but also I observed yesterday while in Victoria, which was a food staple for Coast Salish people.

[0:00:25] Voice 2: And it's remarkable after a number of quite warm, short springs that there's a real abundance of camas in the ecosystem, so to speak, as well as an abundance of some of the wildflowers that we see in the forests.

[0:00:44] Voice 2: And that's a real pleasure to see that they're hardy enough to survive, have survived climate change, at least until 2022. And let's hope that that continues on.

[0:00:55] Voice 2: So, of course, I'm Peter Luck. I'm elected on Thetis Island, Chair of Trust Council.

[0:01:00] Voice 2: And joining me today is Trustee Patrick from Salt Spring Island, Trustee Rogers from Gambier-Keats,

[0:01:07] Voice 2: and Trustee Sue Ellen Fast and Councillor Bowen Island Municipality.

[0:01:11] Voice 2: Thank you for your service to the Islands Trust.

[0:01:14] Voice 2: In the Victoria office, I have Russ Hotzenpiller, CAO, ably assisted by Laurie Foster, assisting all of us.

[0:01:23] Voice 2: online i have david mahler a legislative services manager and acting director of trust of land

[0:01:31] Voice 2: use planning i probably messed that title up and and uh also we have director uh

[0:01:38] Voice 2: claire freighter uh joining us uh trust area services good morning each and every one of

[0:01:44] Voice 2: you and thank you for all the work that you do for the islands trust um we did have a discussion

[0:01:49] Voice 2: earlier about switching up the agenda a little bit

[0:01:53] Voice 2: to allow for some staff availability.

[0:01:56] Voice 2: And we're going to move section six

[0:02:00] Voice 2: after following the adoption of minutes

[0:02:03] Voice 2: in order to address those.

[0:02:05] Voice 2: And then we can move into the follow-up action list.

[0:02:08] Voice 2: I will ask if there's any other additions or deletions

[0:02:11] Voice 2: to the open meeting agenda here.

[0:02:17] Voice 2: Nope, okay.

[0:02:18] Voice 2: So then let us continue on.

[0:02:20] Voice 2: and uh note um that um that uh the rising report from the previous meeting is uh simply that of

[0:02:30] Voice 2: adopting the minutes of the april 13th in-camera meeting uh were adopted at the may 14th meeting

[0:02:37] Voice 2: and um and so there's nothing further to report from that uh in-camera conversation um in april

[0:02:47] Voice 2: um so uh adoption of the sorry in may so uh now we have before us the adoption of the may 4th

[0:02:56] Voice 2: open meeting uh minutes and i'll ask if there's any amendments to those minutes not seeing any

[0:03:05] Voice 2: hands so um thank you very much and thank you laurie um we i will take it that those minutes be

[0:03:11] Voice 2: be adopted by general consent.

[0:03:16] Voice 2: So this then indeed brings us to item six

[0:03:19] Voice 2: that we're jumping to,

[0:03:20] Voice 2: Hornby Island Local Trust Committee By-law number 168,

[0:03:25] Voice 2: citing and use permits requests for decision.

[0:03:28] Voice 2: And I'll ask the vice chair

[0:03:32] Voice 2: or the chair of the Hornby Island LTC

[0:03:34] Voice 2: if she wants to present those

[0:03:35] Voice 2: or she would prefer staff to make a representation on those.

[0:03:42] Voice 2: oh your microphone is muted over

[0:03:46] Trustee Fast: to staff as usual thank

[0:03:48] Voice 2: you very much uh david mauler

[0:03:50] Voice 14: yeah thank you so this bylaw is 1b ireland site use permit bylaw it's an updated byline it's

[0:03:58] Voice 14: intended to improve the quality of the submissions that we receive um so it could make it easier for

[0:04:06] Voice 14: staff to process the applications uh so it's before you for a consideration it's an administrative

[0:04:12] Voice 14: administrative bylaw, so it's deemed to be consistent

[0:04:16] Voice 14: with the island's trust policy statement.

[0:04:20] Voice 1: All

[0:04:20] Voice 2: right, very good.

[0:04:22] Voice 2: So Chair of Hornby Island LTC Fast,

[0:04:27] Voice 2: do you have any remarks with respect to the bylaw

[0:04:30] Voice 2: or would you like to make the motion?

[0:04:33] Trustee Fast: I'll just remark that this was passed unanimously

[0:04:39] Trustee Fast: by the Hornby Island Local Trust Committee.

[0:04:41] Trustee Fast: They didn't have concerns with it.

[0:04:43] Trustee Fast: It sets it up so that a survey is needed if the applied for construction or development

[0:04:57] Trustee Fast: is within, I believe it's one meter of the setback.

[0:05:02] Trustee Fast: So it's a beginning of getting surveys for some of these applications that tend to come

[0:05:10] Trustee Fast: in as rough sketches and take staff a long time to work with the applicant and figure out um

[0:05:17] Trustee Fast: to complete the application and so uh i support um this motion and i'd like to move

[0:05:25] Trustee Fast: uh that the islands trust executive committee approved hornby island local trust committee

[0:05:29] Trustee Fast: bylaw number 168 cited as hornby island local trust committee citing a new permit bylaw 168

[0:05:36] Trustee Fast: 2021 in accordance with section 27 of the island's trust act very

[0:05:42] Voice 2: good do i have a seconder

[0:05:43] Voice 2: trustee patrick thank you very much are there any questions uh for either the chair or staff

[0:05:49] Voice 2: with respect to this bylaw not seeing any then i'll call for the vote all those in favor

[0:05:56] Voice 2: and that carries and i want to thank you and the staff for uh this work um it's certainly

[0:06:03] Voice 2: helpful to improve the efficiencies of advancing these

[0:06:08] Voice 2: to keep them within budget, so to speak.

[0:06:11] Voice 2: So that's really good.

[0:06:12] Voice 2: And I think we saw one of these for Denman Island

[0:06:15] Voice 2: at our last meeting, if I'm not mistaken.

[0:06:18] Voice 2: So that's good, thank you.

[0:06:20] Voice 2: So 6.2 is Hornby Island LTC bylaw number 169,

[0:06:24] Voice 2: which is our fees bylaw, speaking of keeping within budget.

[0:06:28] Voice 2: and so I'll ask Acting Director Marlowe

[0:06:33] Voice 2: to speak to the bylaw

[0:06:34] Voice 2: and then I'll turn it to Vice Chair Fast.

[0:06:37] Voice 14: Thank you.

[0:06:38] Voice 14: So this bylaw is based on the model bylaw

[0:06:43] Voice 14: that Trust Council approved and was sent out to all.

[0:06:50] Voice 14: So I don't have any additional information

[0:06:53] Voice 14: other than it is based on that.

[0:06:55] Voice 14: And again, it's an administrative bylaw,

[0:06:58] Voice 14: so it's deemed to be consistent

[0:06:59] Voice 14: than with the Islands Trust Policy Statements.

[0:07:02] Voice 2: Very good, thank you.

[0:07:04] Voice 2: Vice Chair Fast.

[0:07:06] Trustee Fast: I will just add that the Hornby Local Trust Committee

[0:07:11] Trustee Fast: had referred this to their Advisory Planning Commission

[0:07:16] Trustee Fast: for a comment and they basically endorsed it and came back.

[0:07:21] Trustee Fast: So it passed the Local Trust Committee unanimously.

[0:07:24] Trustee Fast: And I'd just like to say, to read the motion,

[0:07:27] Trustee Fast: motion um that the islands trust executive committee approved hornby island local trust

[0:07:32] Trustee Fast: committee bylaw number 169 cited as hornby island local trust committee but fees bylaw 2022 in

[0:07:39] Trustee Fast: accordance with section 27 of the honest trust act very

[0:07:43] Voice 2: good do i have a seconder dan rogers

[0:07:45] Voice 2: thank you dan any questions for the staff or the chair no all those i see dan's head dan rogers go

[0:07:54] Voice 2: ahead well

[0:07:54] Voice 12: i i'm in favor and i will obviously vote in favor i just wanted to maybe at the end

[0:07:59] Voice 12: of it we could have an update or maybe uh as to how many fees bylaws have now uh passed the local

[0:08:06] Voice 12: trust committee level um this isn't specific about this one i'm just trying to get it i i because

[0:08:12] Voice 12: i've heard the number of four or five but i think the number is higher now so i just would like to

[0:08:17] Voice 12: know where we're at if anybody knows thanks um other than that i'm in favor

[0:08:23] Voice 2: okay so i'll call

[0:08:24] Voice 2: for the vote then all those in favor and so indeed that carries and director model do you have a

[0:08:30] Voice 2: a a tally at this point this is obviously one more added to the list of uh adopted fees bylaws

[0:08:38] Voice 14: can you let me uh send that out to you by email later today i don't

[0:08:42] Voice 2: have it in front

[0:08:43] Voice 14: me back and get it quickly.

[0:08:45] Voice 2: Okay, that would be great. Thank you very much. All right, then. So

[0:08:48] Voice 2: that concludes the bylaws for approval and consideration. So we'll now go back to section

[0:08:55] Voice 2: five to follow up action list and updates. And we're going to begin with the follow up action

[0:09:00] Voice 2: list itself. And I think I'll just follow in the order that we would normally it looks like we've

[0:09:06] Voice 2: We've got plenty of time to accommodate staff's availability.

[0:09:10] Voice 2: And so let us begin with the CAO, Russ Hotzenpiller.

[0:09:14] Voice 2: Good morning, Russ.

[0:09:15] Voice 2: Nice to see you there.

[0:09:17] Voice 2: And thank you for your service.

[0:09:19] Voice 9: It remains lonely here at Victoria office,

[0:09:22] Voice 9: but good to see you all.

[0:09:25] Voice 9: You have a few things to communicate to you

[0:09:27] Voice 9: around the fuel.

[0:09:27] Voice 9: Certainly staff are all available for the rest of the day.

[0:09:31] Voice 9: And we thank you for amending the agenda

[0:09:35] Voice 9: and just so that we could accommodate that need.

[0:09:39] Voice 9: Turning to the fuel, well-worn in some areas.

[0:09:43] Voice 9: Item two around forest protection,

[0:09:48] Voice 9: there has been nothing of significance

[0:09:51] Voice 9: that's developed since the last time

[0:09:54] Voice 9: I reported to you at EC.

[0:09:56] Voice 9: I do note we're in a cycle where my comments

[0:10:01] Voice 9: and reports to you at your last EC

[0:10:04] Voice 9: see were picked up in the in the online world as they should be people listening and and considering

[0:10:11] Voice 9: and there is some letters um there's a letter that's come in um that has likely gone to the

[0:10:15] Voice 9: minister around forest protection so referencing that so while i'm working with staff um to the

[0:10:22] Voice 9: degree that uh um we're progressing certainly the minister's getting some notes um post 2050

[0:10:28] Voice 9: 50 um us out in the communities around forest engagement and a perspective of what would the

[0:10:35] Voice 9: role of trust be so you may or may not receive communication like that but there is some out

[0:10:40] Voice 9: there right now um i'll go through um item three i'm i am working in that report certainly looking

[0:10:49] Voice 9: uh that's the uh um the governance report and trying to provide some context by which

[0:10:55] Voice 9: a trust council can ably have a conversation uh looking at the terms of reference that was

[0:11:00] Voice 9: provided by the consultants group in that overnight situation and thinking there may

[0:11:05] Voice 9: be some an opportunity for some refinement of that which um i would potentially offer

[0:11:11] Voice 9: as part of that overview so that work is underway and i have spoken um you know also in here there

[0:11:20] Voice 9: There is, Chair Luckham got a request from Chief Ripple

[0:11:27] Voice 9: of the Comox First Nations with regards

[0:11:29] Voice 9: to the Guardian Watchman Program for some funding.

[0:11:32] Voice 9: We've been back and forth with the nation

[0:11:34] Voice 9: and we've come to an understanding

[0:11:37] Voice 9: that we don't really have a funding mechanism

[0:11:39] Voice 9: that would satisfy that request,

[0:11:41] Voice 9: but they have interest in some other projects

[0:11:44] Voice 9: and we've been underway having conversations with them

[0:11:48] Voice 9: um and that fits more easily under the cultural heritage um grant application program we have

[0:11:54] Voice 9: the islands trust that communication is being made and emails being sent komox band and um

[0:12:00] Voice 9: in speaking with mr boychuk he indicated that the chair doesn't need to directly write back

[0:12:06] Voice 9: to chief ronco at this point and that our communications um are are satisfied that

[0:12:11] Voice 9: request so um i can certainly ccu that email chair locke so that you're in the loop but uh

[0:12:17] Voice 9: they don't feel that further communication is needed on that.

[0:12:20] Voice 9: We put them together with Claire Frazier,

[0:12:24] Voice 9: and she's going to work with Mr. Boychuk

[0:12:27] on

[0:12:27] Voice 9: providing an application if they have interest.

[0:12:31] Voice 9: Other than that, that's my fuel report.

[0:12:34] Voice 9: I'm happy to say it's only four items.

[0:12:37] Voice 9: And I would then move on if there aren't any other questions.

[0:12:39] Voice 9: I would then move on to my more general CAO report.

[0:12:44] Voice 2: So are there any questions on the follow-up action list?

[0:12:49] Voice 2: no so um i'll just note and uh thank you for the your work on item three there um as you will have

[0:12:57] Voice 2: noted we have a letter from the gulf island alliance um endorsing um this uh process that

[0:13:04] Voice 2: we've started here so um thank you very much for your work on that and um why don't you go to your

[0:13:09] Voice 2: director's report okay

[0:13:11] Voice 9: well a few things to pass on the first is uh that it's no secret that there

[0:13:15] Voice 9: There is potential job action with regards to the BCGEU throughout the province.

[0:13:23] Voice 9: Nothing I'm going to say here is in camera.

[0:13:27] Voice 9: I can tell you that the management group is sat in, and if we end up in the unfortunate circumstances of some sort of labour action,

[0:13:37] Voice 9: the management group is prioritising what tasks can be maintained, just for business continuity's sake.

[0:13:44] Voice 9: My understanding is the timing of BCGEU and then working with

[0:13:51] Voice 9: the employees and their representatives is it's going to be on the arc of at least a month before

[0:13:58] Voice 9: there's some certainty associated with this I expect so I'll keep you informed as we move through

[0:14:04] Voice 9: this process. A lot of my time right now is dealing with LTC matters but I wouldn't say

[0:14:14] Voice 9: have spilled over but um that uh aren't easily dealt with in the ltc level and perhaps i need

[0:14:19] Voice 9: some um assistance for myself uh and uh other other parts of the management team you know um

[0:14:28] the uh the

[0:14:28] Voice 9: certain self-power communications um issue on salt spring island and also um we've got

[0:14:36] Voice 9: uh bylaw 308 on gabriela and um with a referral from the sunemu and i would request an opportunity

[0:14:46] Voice 9: to speak with uh trustee rogers and perhaps chair luckham as um a consideration of a response back

[0:14:54] Voice 9: to the nation is made so perhaps we can organize that for labor this week i can offer you some

[0:14:59] Voice 9: insights or uh in terms of that this obviously isn't a it's not an ec matter at this point but

[0:15:05] Voice 9: this is just an opportunity for me to get you both on the screen and say um maybe a

[0:15:09] Voice 9: quick conversation would be of value um we continue with both the uh the local planning

[0:15:15] Voice 9: service and the administrative review processes here at the islands trust there's some momentum

[0:15:19] Voice 9: to wanting to start the new term with um much of this work that we've been undertaking over

[0:15:25] Voice 9: the last couple of years to get it as full as we possibly can to move forward i know that a

[0:15:29] Voice 9: regional planning committee um a policy was brought forward around the prioritization of

[0:15:35] Voice 9: work programs um i'm looking forward to that uh um some resolution or some thinking from

[0:15:41] Voice 9: a trust council around that so that we can move forward to see whether that's um going to be

[0:15:47] Voice 9: an acceptable means of addressing some of our long-term challenges around

[0:15:53] Voice 9: essentially having projects of beyond the capacity organization to take on a sustained basis

[0:15:57] Voice 9: Mayor Mrakas, I'll be following up with staff to see how that conversation went.

[0:16:04] Voice 9: And I would say that is substantially it Mr. Chair, anything else that respond to any questions

[0:16:13] Voice 9: if there's any issues that have come up that you see, want some clarification on.

[0:16:19] Voice 2: Mayor Mrakas Very good, thank you very much, CAO Hotson-Pillar, are there any questions

[0:16:23] Voice 2: or Trustee Barr?

[0:16:28] Voice 11: Councillor

[0:16:28] Voice 12: Barr Thanks, I just wanted to say to the CAO,

[0:16:33] Voice 12: thank you for your whatever for the offer of a meeting around bylaw 308 on on um on gabriola

[0:16:41] Voice 12: we do have a couple of pieces of correspondence on it even though the bylaw is not on our agenda

[0:16:46] Voice 12: today uh but two pieces of correspondence related at least in part to that bylaw um uh and um i'm

[0:16:56] Voice 12: available at your pleasure later today would be a good day actually to have that conversation

[0:17:01] Voice 12: because i'm because i'm actually was thinking we need to i need to sort of we need to consider how

[0:17:07] Voice 12: to move that that conversation with this mimic forward which sort of leads me to just a sort

[0:17:14] Voice 12: of a broader comment around that um uh it i've had a couple of situations including

[0:17:23] Voice 12: what i'm you know gambier where we we're sort of just it's just and of course it's because

[0:17:30] Voice 12: it's we're in a new era and we're trying to work in different ways and sort of struggling with how

[0:17:35] Voice 12: to how to engage how to communicate and how to properly and appropriately get into a dialogue

[0:17:41] Voice 12: when issues arise um there's an issue that's arisen in relation to the keats um foreshore

[0:17:49] Voice 12: protection where we've got some input from the first nation that we're trying to figure out how

[0:17:55] Voice 12: to assimilate we want to have a conversation and of course until three months ago we'd probably

[0:18:00] Voice 12: pick up the phone and phone our senior government and policy advisor and say what do you suggest and

[0:18:06] Voice 12: can you help us um and that doesn't you know that that kind of resource um uh isn't uh immediately

[0:18:16] Voice 12: obviously present right now and and i guess i'm just flagging that that i think we need to

[0:18:23] Voice 12: we have to find a way to do this kind of discussion and communication in a way we don't

[0:18:34] Voice 12: want to lose the momentum that we've built up over the last number of years and I'm sure everybody

[0:18:38] Voice 12: understands what I'm talking about and agrees with me I'm not saying anything other people

[0:18:43] Voice 12: haven't thought as well but I'm just flagging that it's not just one issue it's a number of

[0:18:48] Voice 12: them around where we're trying to figure out how to communicate and be and be respectful and

[0:18:55] Voice 12: engage in that dialogue in a way that's effective and and and respectful

[0:19:07] Voice 2: okay thank you Dan so I'll just note CAO I too would be available to if you wish me to be

[0:19:15] Voice 2: be present in that conversation with Dan, if that's convenient for Dan. And so, are there

[0:19:21] Voice 2: any other questions for the CAO on his report? No? All right. So, let's, I don't see Director

[0:19:30] Voice 2: Administrative Services on the line here. So, unless I'm mistaken, do you have any remarks on

[0:19:35] Voice 2: Julian Mobson's behalf, CAO Hudson-Pillard? Well,

[0:19:39] Voice 9: audit continues apace. There was a

[0:19:43] Voice 9: successful conversation. I think

[0:19:45] Voice 9: Vice Chair Fass would confirm that.

[0:19:47] Voice 9: I believe it was yesterday, the Conservancy

[0:19:49] Voice 9: and that's always

[0:19:51] Voice 9: not a hurdle but

[0:19:53] Voice 9: a moment of significance

[0:19:55] Voice 9: for the Islands Trust on an annual basis to get

[0:19:57] Voice 9: that through. The same can

[0:19:59] Voice 9: be said for the audit process for

[0:20:01] Voice 9: the Islands Trust and

[0:20:03] Voice 9: as is usual, I sat with the auditors

[0:20:05] Voice 9: last week and I should have recorded on this probably

[0:20:07] Voice 9: and had my annual

[0:20:09] Voice 9: discussion around

[0:20:11] Voice 9: around where they pose a series of questions

[0:20:14] Voice 9: that may or may not provide risk

[0:20:16] Voice 9: associated with the organization.

[0:20:18] Voice 9: We had a good conversation

[0:20:20] Voice 9: and I think that those comments

[0:20:23] Voice 9: will be incorporated to the document

[0:20:24] Voice 9: and Julia is doing that work as we speak.

[0:20:27] Voice 9: So two times a year budget and audit

[0:20:32] Voice 9: are where a lot of specific energy is going.

[0:20:36] Voice 9: So with regard, and I know that there's an FPC agenda

[0:20:38] Voice 9: agenda that's being developed and it's going out at the end of this week and that's really all I'd

[0:20:44] Voice 9: say on her behalf okay

[0:20:47] Voice 2: thank you and so please give my thanks to director mobs for her um uh

[0:20:53] Voice 2: continued uh commitment to the work of the Allen's trust and I'll um move along to uh director

[0:21:01] Voice 2: of Legislative Services, David Mahler, and perhaps you could segue from there into

[0:21:09] Voice 2: your role as Acting Director of Land Use Planning.

[0:21:15] Voice 13: David Mahler, Acting Director of Land Use Planning, Yeah, thank you. I hope you can

[0:21:16] Voice 13: hear me okay?

[0:21:17] Voice 13: Yes.

[0:21:18] Voice 13: David Mahler, Acting Director of Land Use Planning, Good, thanks. So yeah,

[0:21:21] Voice 13: the path action list is only two items for legislative services. Both of those are not

[0:21:28] Voice 13: priorities at the moment so they're on there for September and they'll get to

[0:21:35] Voice 13: those time permit given the transition and the upcoming and looking at the

[0:21:44] Voice 13: collection list there's nothing on there for local planning services. I can give you

[0:21:54] Voice 13: a short listing.

[0:22:01] Voice 2: Your voice is breaking up there a little bit but why don't you

[0:22:04] Voice 2: I don't see any any questions for on the follow-up action list no so let's go to

[0:22:10] Voice 2: of directors report fair okay

[0:22:12] Voice 13: thanks so um for local planning the um the focus stabilizing the

[0:22:20] Voice 13: staffing we have uh still have a vacancy on salt spring and we have hired a second

[0:22:27] Voice 13: uh planning technician that person's death today and is currently uh in the victoria office

[0:22:36] Voice 13: is having orientation, Robert Kojima is taking the lead on that. The other planning technician

[0:22:45] Voice 13: has also just started and she will be going through the orientation. So once we get those

[0:22:54] Voice 13: two people up and running, that's going to help us a lot. And like I said, we still have

[0:23:01] Voice 13: a vacancy we still need to work to uh to fill the gap offering so we're in the process of doing that

[0:23:10] Voice 13: and as you know louise zagabo is depth of acting regional planning manager really happy that she's

[0:23:18] Voice 13: done that

[0:23:18] Voice 13: doing a fantastic job uh so and then to help salt spring we are still asking partners

[0:23:32] Voice 13: planners in the other offices with respect to legislative services I don't have much

[0:23:43] Voice 13: to add other than the bylaws coming to you at trust council for the election so the update

[0:23:53] Voice 13: to the election bylaw and the agreement with the regional district will be coming to the

[0:24:00] Voice 13: next EC meeting to go on to Trust Council's agenda. They're currently at Yonge-Anderson

[0:24:07] Voice 13: being vetted. Yeah, there's a whole bunch of other things around records management that we're

[0:24:15] Voice 13: working on in the background and I'll provide more information as those progress. So, I'll leave it

[0:24:24] Voice 13: at that. If there's any questions, I'll try and answer them.

[0:24:28] Voice 2: Thank you, David. Any questions for

[0:24:30] Voice 2: to Director Muller and Legislative Services Manager.

[0:24:35] Voice 2: Okay, well, thank you very much, David, for your report.

[0:24:39] Voice 2: So let us continue on then,

[0:24:41] Voice 2: and this will take us to Director of Trust Area Services,

[0:24:45] Voice 2: Claire Freider, who does manage to continue

[0:24:50] Voice 2: to retain the longest follow-up action list.

[0:24:55] Voice 2: Over to you, Claire.

[0:24:59] Voice 3: Thank you, Chair Luckin.

[0:25:01] Voice 3: And I'm afraid not a great thing to report on.

[0:25:09] Voice 3: What's going on?

[0:25:10] Voice 10: In regards to

[0:25:11] Voice 3: follow-up action, I'll start delivering now dust and bones, showings in communities.

[0:25:17] Voice 3: Claire, I'm

[0:25:18] Voice 10: sorry, we can't hear you very

[0:25:21] Voice 3: well at all.

[0:25:24] Voice 3: Okay, it says my connection's unstable.

[0:25:27] Voice 3: Can you hear me now with the video off?

[0:25:29] Voice 1: We can hear you better now, yes.

[0:25:31] Voice 3: Okay, perhaps I'll leave my video off for the moment.

[0:25:34] Voice 3: thank you

[0:25:35] Voice 3: um spoken with harold joe and he's prepared to deliver showings of the

[0:25:40] Voice 2: in

[0:25:41] Voice 3: uh communities um

[0:25:43] Voice 2: claire can you start from the beginning because we all didn't honestly hear

[0:25:49] Voice 2: anything that you said right from the beginning um

[0:25:55] Voice 3: so i'm saying i didn't have a lot to report

[0:25:58] Voice 3: on your follow-up action list um but i can report that i've met with or spoken with harold joe

[0:26:04] Voice 3: he is prepared to deliver workshops in communities once we have the capacity to help organize and

[0:26:11] Voice 3: promote them so there are two films uh there is the dust and bones and there is also um a movie

[0:26:18] Voice 3: around chief sue halem um so once we have a little bit more communications time um we could be start

[0:26:24] Voice 3: preparing to um help those ltcs that have made those requests to um put on those community events

[0:26:30] Voice 3: other than that not a great deal of progress with regard to the items on your fuel

[0:26:34] Voice 3: but I'd be happy to speak to a director's report if there are not any questions on the fuel.

[0:26:40] Voice 2: Okay. Any questions on the follow-up action list for the director? Not seeing any hands.

[0:26:47] Voice 2: Maybe I, just with respect to this work on First Nations engagement in our communities,

[0:26:58] Voice 2: just wondering where, because you mentioned the two videos there, just wondering where this,

[0:27:03] Voice 2: the most recent water video which has not been publicly released yet will that be also available

[0:27:09] Voice 2: um because i think that's also an important um learning opportunity there you have a remark on

[0:27:16] Voice 2: that um

[0:27:17] Voice 3: yes we we haven't prepared a communications plan around that water video um simply just

[0:27:24] Voice 3: haven't got there um so currently it is up on our youtube channel but we haven't yet promoted it

[0:27:29] Voice 3: So it's on the list, but not too close to the top.

[0:27:32] Voice 3: But that will be something we hope to at least send a subscriber message out about, if not do a bit more.

[0:27:38] Voice 2: Okay, thank you.

[0:27:39] Voice 2: So then, oh, and Trustee Rogers.

[0:27:45] Voice 12: Thanks.

[0:27:45] Voice 12: Thanks. And I'm not, I'm not, I noted in our last meeting minutes, and I also in the comments of the CAO today about working with the Comox Nation about the historical society, sorry, the heritage funding.

[0:28:07] Voice 12: and and we talked about last last meeting that there's a I won't call it a demand but a capacity

[0:28:18] Voice 12: that people are looking for for that kind of funding and we asked we said we sort of said

[0:28:23] Voice 12: that that the EC would consider ways to meet that those needs and I think that really means going

[0:28:31] Voice 12: going back to trust council and asking for increased heritage

[0:28:34] Voice 12: and cultural heritage grant funding.

[0:28:37] Voice 12: And I just wondered what your thoughts are

[0:28:39] Voice 12: and where you think we're at on that process.

[0:28:42] Voice 12: And if you had a chance to think about that

[0:28:43] Voice 12: or because we didn't give everybody funding

[0:28:49] Voice 12: that asked them the amounts they asked for,

[0:28:52] Voice 12: we turned one down and we were conscious

[0:28:55] Voice 12: of at least two others that were out there

[0:28:58] Voice 12: that are probably going to come to fruition

[0:29:00] Voice 12: in the next little while I don't know if you've had a chance to think about that and whether

[0:29:03] Voice 12: there's going to be a recommendation from staff to to the EC to take the trust council in the next

[0:29:10] Voice 12: number of months um

[0:29:13] Voice 3: no as staff we have not had time to look at that at this stage um I think if

[0:29:17] Voice 3: we were to bring you advice it would be at your next meeting I think it's helpful to us to have

[0:29:21] Voice 3: indication from executive committee um whether you'd like us to prepare some kind of budget

[0:29:26] Voice 3: amendment request for trust council um or whether we should look at underspending in some other

[0:29:31] Voice 3: areas to allow you to further yeah

[0:29:34] Voice 12: the motion the motion last last meeting was somewhat oblique

[0:29:38] Voice 12: but it

[0:29:39] Voice 12: sometimes is uh i would have i guess and i guess that's one of the reasons for my question

[0:29:45] Voice 12: is um whether or not uh you took it as as the request that you just mentioned as a request for

[0:29:54] Voice 12: or some sort of advice from staff

[0:29:56] Voice 12: or whether you thought it was just there

[0:29:58] Voice 12: as a follow-up matter.

[0:30:00] Voice 12: for the executive to have a discussion about i

[0:30:03] Voice 3: i thought it was a bit more for executive for us to

[0:30:05] Voice 3: prompt a conversation at executives but this would be the time if you did want us to prepare something

[0:30:10] Voice 3: for trust council um for june um this would be good to get probably more explicit direction from

[0:30:15] Voice 3: the executive around how you'd

[0:30:17] Voice 3: like to proceed yeah

[0:30:18] Voice 12: well yeah and to me timing for june or

[0:30:21] Voice 12: september is not all that it's not crucial um unless i know that there's going to be a request

[0:30:28] Voice 12: that we would like to be able to fulfill

[0:30:30] Voice 12: between before September.

[0:30:33] Voice 12: I don't know what other trustees think

[0:30:34] Voice 12: or where we're at in terms of the discussions

[0:30:36] Voice 12: with the Gabriola request that had not been

[0:30:40] Voice 12: that we sent back in, I don't know, in January

[0:30:43] Voice 12: or whatever that was, we sent back to them.

[0:30:45] Voice 12: And the Comox one, when we think those might be coming

[0:30:48] Voice 12: to with a bit more clarity as a formal request,

[0:30:53] Voice 12: does anybody know?

[0:30:56] Voice 3: I don't, but perhaps I'll turn to the CAO,

[0:30:58] Voice 3: see if he has a sense of timing on the comox request well

[0:31:02] Voice 9: i've referred uh to claire so uh

[0:31:05] Voice 9: yeah so um they'll their their plan for mortuary houses um is um proceeding at pace they're

[0:31:15] Voice 9: looking at sighting um which we've had some conversations around um but this is um there

[0:31:21] Voice 9: is a request for some funding assistance and but it hasn't officially gone through the the

[0:31:26] Voice 9: application process so so that's imminent um but i expect that would take um a couple of weeks or a

[0:31:34] Voice 9: month to to pull together yeah

[0:31:40] Voice 12: well i i mean i i i would like to be able to take something to trust

[0:31:46] Voice 12: council probably in september uh personally um i think probably after the budget debate

[0:31:53] Voice 12: uh in march i'm not really interested in going and going back and asking for an increased budget

[0:32:00] Voice 12: three months later on on an issue um and so i would um i would like to see some some uh staff

[0:32:09] Voice 12: consideration of this before the september trust council so for for our ec on september the 7th so

[0:32:16] Voice 12: i guess i'll i'm sort of trying to formulate a motion but if you want something explicit but

[0:32:21] Voice 12: But I would like to move that the executive committee request staff to provide advice on alternatives to increase the heritage and cultural funding for the current fiscal year, grant funding for the current fiscal year.

[0:32:41] Voice 12: And I purposely have left that open that it could be because you mentioned a couple of alternatives and I don't want to define those alternatives right now.

[0:32:55] Voice 2: right so lori can we get that up on the screen just for clarity i do see trustee faster's eager

[0:33:00] Voice 2: to second the motion yeah

[0:33:02] Trustee Fast: i took my hand down because i know you don't like me to second things

[0:33:05] Trustee Fast: quite so quickly and i'm totally happy to look at that yeah

[0:33:10] Voice 6: i just

[0:33:12] Voice 15: have to flesh this out

[0:33:15] Voice 6: and

[0:33:18] Voice 12: i guess i i guess i'll add the words um uh in time for the september trust council

[0:33:27] Voice 12: to advice to sorry no afterwards ec requests to have to provide advice to uh the executive

[0:33:38] Voice 12: committee in time for the september trust council that's what i intended thank you mr

[0:33:56] Voice 1: chair yes sir

[0:33:58] Voice 1: um

[0:33:59] Voice 9: claire are we oversubscribed at this point do you recall um i think we had four thousand dollars

[0:34:07] Voice 9: um and where are we at right now we

[0:34:11] Voice 3: have allocated all all four thousand dollars

[0:34:14] Voice 9: and

[0:34:14] Voice 3: then we haven't we anticipate getting two additional requests that we know of at this point

[0:34:18] Voice 3: right

[0:34:19] Voice 9: so in between now and then if i i think you ec still has alternatives um besides you know the

[0:34:26] Voice 9: discrete ask here which we'll come back to the range of options but between now and then you

[0:34:30] Voice 9: would have some um if you had a um something come for you that just you felt they had to

[0:34:35] Voice 9: go forward with i think you would have a range of options under spending in some other area

[0:34:39] Voice 9: um and you have some um budgetary discretion around most of these matters so we can um ensure

[0:34:46] Voice 9: that you have that range of abilities as we communicate to you and we could probably

[0:34:51] Voice 9: communicate to you at the next ec meeting what those would be um more explicitly though we

[0:34:57] Voice 9: wouldn't have all the answers for this for the um i expect there would be a policy some sort

[0:35:01] Voice 9: of policy amendment associated that might be of value for this program um that we might want to

[0:35:08] Voice 9: add into this in terms of intake and the various pieces

[0:35:12] Trustee Fast: can somebody remind me what hhg stands for

[0:35:17] Trustee Fast: heritage history

[0:35:19] Voice 1: and heritage thank you history

[0:35:21] Voice 3: and heritage grant and aid program grant and aid

[0:35:23] Trustee Fast: okay thank you and

[0:35:25] Voice 3: if i might share um i can just say you've already provided direction to us to

[0:35:28] Voice 3: to amend the grants and aid policy.

[0:35:30] Voice 3: I wasn't anticipating we would get that to you for September.

[0:35:33] Voice 3: So these would then be able to travel together

[0:35:36] Voice 3: to bring in the revisions to the policy

[0:35:38] Voice 3: along with many advice around the funding levels.

[0:35:41] Voice 3: And by then we'll have a better sense

[0:35:43] Voice 3: of what the amounts to be requested are.

[0:35:46] Voice 1: Thank you, Marianne.

[0:35:49] Voice 2: All right, so then that's moved and seconded

[0:35:52] Voice 2: and by Trustee Fast.

[0:35:55] Voice 2: And is there any further discussion?

[0:35:57] Voice 12: I just have another question

[0:35:58] Voice 12: and if i might if i might speak to it i'm in favor of the motion because i made it but um

[0:36:02] Voice 12: um the uh i think i i mean i mean in my mind we had always set aside some funding for

[0:36:11] Voice 12: reconciliation efforts um that was quite i'll just say loosely defined in at least on a political

[0:36:23] Voice 12: level uh maybe not at the staff level maybe staff also and i guess to some extent my thinking was

[0:36:29] Voice 12: some of that funding might go to things like this but i guess not so this is a separate program that

[0:36:34] Voice 12: where we're giving specific grants for this sort of thing so that's fine anyway that that's just

[0:36:40] Voice 12: i'm just sort of speaking out loud as to why i think it's important to define this issue now

[0:36:46] Voice 12: and try and figure out whether where the app where i didn't call it appetite but where the

[0:36:51] Voice 12: political will of the trust council is in terms of continuing this program um because other than

[0:36:59] Voice 12: the dust and bones and i'm not even sure it was a his was it a a grant of this from this fund or was

[0:37:05] Voice 12: it um a tpc a trust area services uh education funding no

[0:37:12] Voice 3: it was funded in 2020 through a history

[0:37:14] Voice 3: and heritage grant oh

[0:37:15] Voice 12: it was okay okay so that but that's the only other example i can think of that

[0:37:20] Voice 12: we've done in this term uh besides the ones we've gotten now so we're getting some uptake which is

[0:37:26] Voice 12: is great thanks okay

[0:37:29] Voice 1: so shall i call the vote are we ready all those in favor any opposed none

[0:37:35] Voice 2: opposed that carries um director freighter um did you have anything more to report uh

[0:37:44] Voice 3: yes uh just a

[0:37:45] Voice 3: few things with regard to just um priorities going on for trust area services um just to let you know

[0:37:51] Voice 3: we had a successful trust programs committee meeting and they have made recommendations in

[0:37:58] Voice 3: camera to trust council around stewardship awards but in addition they approved a project charter

[0:38:02] Voice 3: to continue the living in the trust area mailing at three times a year which then uses up all of

[0:38:09] Voice 3: the stewardship education funding that they've been allocated by trust council so that was the

[0:38:13] Voice 3: major decision of that committee also just to let you know we're continuing to look at how to fill

[0:38:19] Voice 3: the senior intergovernmental policy advisor position so I'm working with the CAO on that

[0:38:23] Voice 3: in addition we are looking and taking some staff time to look at documenting the 2050 engagement

[0:38:30] Voice 3: process so that if it's ever offered again into the future we've documented all the lessons learned

[0:38:35] Voice 3: and all the you know tips and tricks we learned from different communities on their preferences

[0:38:39] Voice 3: and you know ways of doing things so that's taking up some staff time because it was a pretty

[0:38:43] Voice 3: pretty big under taping and we're wanting to not lose all of that learning so I wanted to

[0:38:48] Voice 3: to let you know that's happening.

[0:38:49] Voice 3: Also, annual report is of course the dominant project

[0:38:53] Voice 3: at the moment.

[0:38:54] Voice 3: So we are working on that and I'm currently working

[0:38:56] Voice 3: on your executive committee section.

[0:38:58] Voice 3: So that will be coming to you at your next meeting

[0:39:00] Voice 3: for approval along with the rest of the report.

[0:39:03] Voice 3: And elections communication planning is also one

[0:39:06] Voice 3: of the dominant priorities right now.

[0:39:08] Voice 3: And finally, at the regional planning committee meeting,

[0:39:11] Voice 3: there was a desire to talk about the advocacy

[0:39:14] Voice 3: that council had contemplated around housing

[0:39:18] Voice 3: and affordable housing crisis and have requested a Lieutenant Governor and RPC decided to strike

[0:39:23] Voice 3: a working group of trustees to look at the issue further and provide advice back to Trust Council.

[0:39:30] Voice 3: I think there's a little bit of confusion at the meeting but looking back Council tabled the motion

[0:39:34] Voice 3: and referred it to RPC or Regional Planning Committee for advice and so I have offered

[0:39:39] Voice 3: to work with that working group to develop that advice. Haven't yet heard from any trustees around

[0:39:43] Voice 3: next steps there and I'm not sure whether they'll be able to achieve that by June.

[0:39:48] Voice 3: in order you know by your next agenda deadline for advice to council in June or they may be

[0:39:52] Voice 3: aiming for September so that's just some highlights from the team and uh yeah thank you happy to take

[0:40:00] Voice 3: any further questions any

[0:40:03] Voice 1: questions for the director trustee Rogers right

[0:40:08] Voice 12: I seem to be the

[0:40:09] Voice 12: only one inquisitive person this morning um uh the um uh the report uh and trust programs committee

[0:40:22] Voice 12: I mean, I see we've gotten two this morning, just this morning, got two suggested dates for the TPC meeting, one at the very end of June and one in the first week of July or the 8th of July, which, by the way, I just want to put my preference in for the one on the 8th of July.

[0:40:41] Voice 12: Although I marked myself available on both of them, I would strongly prefer the 8th of July because I'm already going to be on the island.

[0:40:48] Voice 12: and I think we're having a meeting of concerns.

[0:40:53] Voice 12: Anyway, can you just sort of give me generally

[0:40:56] Voice 12: the timeframe you're seeing between now and June the 8th

[0:41:00] Voice 12: and then with the report and then trust council, et cetera.

[0:41:06] Voice 12: So thanks.

[0:41:07] Trustee Fast: Which report?

[0:41:08] Voice 12: Sorry, the 2050,

[0:41:10] Voice 12: the trust policy statement engagement report.

[0:41:14] Voice 12: I'm probably misnaming it, but that's the way I see it, so.

[0:41:18] Voice 3: Yes, so we received the report from ISL next week with the summary of the engagement and the analysis that they've done.

[0:41:26] Voice 3: And then we'll prepare that for your next agenda, along with the First Nations engagement and the referral agency with a bit of a summary there.

[0:41:36] Voice 3: And in your cover briefing that we're going to provide to Trust Council, we'll try to, you know, once we've seen the ISL report and, you know, look at it in a totality with all the other feedback,

[0:41:45] Voice 3: back try and give you some key themes that are emerging for contemplation I think what we're

[0:41:51] Voice 3: anticipating at this point is it would be a request for decision to trust council to recommend

[0:41:55] Voice 3: that they refer or that they request that TPC develop recommendations at a summer meeting

[0:42:01] Voice 3: and to return to trust council with those recommendations in September

[0:42:06] Voice 3: that's where we're heading right now certainly at your next meeting you can provide any other

[0:42:11] Voice 3: you know that would be the staff recommendation at your next meeting certainly you could

[0:42:15] Voice 3: make any additional recommendations to Trust Council that you wished around next steps. I

[0:42:20] Voice 3: think at this point that would be, you know, it's becoming political now as to which next moves you

[0:42:26] Voice 3: wish to make with regard to this document and the process generally. But that's their anticipation

[0:42:30] Voice 3: and then Trust Programs Committee would provide direction to staff through an all-day workshop

[0:42:34] Voice 3: that we understand from the committee their preference is to do that in person.

[0:42:38] Voice 3: We're thinking Nanaimo would be a central location for that and then that could then be provided

[0:42:44] Voice 3: direction to staff we would then work on whatever the committee requests and provide those

[0:42:48] Voice 3: recommendations to trust council for their september meeting so that's how it's looking

[0:42:53] Voice 3: at the moment but we're happy again to take direction politically as to how you'd like to

[0:42:58] Voice 3: move and what alternatives you'd like us to provide in any such briefing um

[0:43:04] Voice 12: thanks uh what

[0:43:05] Voice 12: you just said would be consistent with what i think trust programs committee uh has indicated

[0:43:11] Voice 12: it wants to do so um and i guess it and and i was okay with the the that end result from the tpc

[0:43:21] Voice 12: uh that it that it would and i mean it obviously could be up to trust council but um i guess if

[0:43:28] Voice 12: executive committee has a different view they should probably let uh let voice it and then let

[0:43:37] Voice 12: let the TPC know, or me know, or whomever know

[0:43:40] Voice 12: that they have a different view as to a process

[0:43:44] Voice 12: than from what Director Fraeder has just laid out.

[0:43:50] Voice 12: Okay, thank you.

[0:43:56] Voice 1: Laura Patrick.

[0:43:59] Voice 4: Sorry, you referenced looking at possible options

[0:44:04] Voice 4: for replacing the intergovernmental advisor

[0:44:08] Voice 4: or whatever the position title was called.

[0:44:09] Voice 4: have we considered the option of either like a standing contract with a qualified consultant

[0:44:15] Voice 4: instead of a position um

[0:44:20] Voice 9: so we're uh considering all options um we're five years into this journey

[0:44:27] Voice 9: and we you utilized a model and a particular model that has provided a significant benefit

[0:44:35] Voice 9: it and taken us to a place where it's time to to consider um what what is the best way forward

[0:44:43] Voice 9: and how to fund things appropriately and whether just repeating that model is ultimately going to

[0:44:53] Voice 9: be effective um certainly we can see a variety of inputs and i'm just assisting um claire she

[0:45:00] Voice 9: thanks to this answer too um is what are the long-term strategic goals of the islands trust

[0:45:07] Voice 9: with regards reconciliation this is a broad broad piece of work and it goes all the way from

[0:45:13] Voice 9: the minutia of referrals and and amending our policies so very detailed daily weekly work

[0:45:21] Voice 9: but also what the long-term strategic goals of the islands trust and what would be a good model

[0:45:28] Voice 9: to address both of those um not extremes but parts of the spectrum meaning what are we looking at in

[0:45:36] Voice 9: terms of shared decision making how do we ensure that at the start of ocp processes that we have

[0:45:42] Voice 9: both funding and communications at the start of these processes instead of developing documents

[0:45:48] Voice 9: and then engaging with nations on them certainly things like that that we're hearing um so we're

[0:45:57] Voice 9: very specific circumstance we've got right now where we do have that FTE.

[0:46:03] Voice 9: We've learned a lot, so we can do maybe half of what we couldn't do before,

[0:46:06] Voice 9: but we are missing some pieces for sure.

[0:46:09] Voice 9: So, indeed, we're taking a variety of steps.

[0:46:13] Voice 9: One is we're having a staff engagement discussion on this very topic

[0:46:16] Voice 9: in the next week or so, a couple of sessions to get broadly

[0:46:20] Voice 9: across the whole organization their input on how things have worked

[0:46:24] Voice 9: and how they should work from their perspectives moving forward.

[0:46:27] Voice 9: And I think the point of having some consultancy

[0:46:30] Voice 9: or some insight into where we're going might be of value

[0:46:35] Voice 9: as opposed to simply filling a position

[0:46:37] Voice 9: and saying we're in the, you know, we're a way to the races.

[0:46:41] Voice 9: So we are taking the change with Lisa.

[0:46:44] Voice 9: She's moved on as a moment for reflection here

[0:46:47] Voice 9: and it's a top priority for us.

[0:46:54] Voice 2: Okay, thank you, CAO Hotzenpiller.

[0:46:56] Voice 2: Any further questions there, Laura?

[0:47:02] Voice 2: anybody else well

[0:47:05] Voice 9: i would say this mr chair if we we are not bereft we have learned a lot

[0:47:11] Voice 9: and whether we have one person answering all questions or on the on the range of topics

[0:47:19] Voice 9: that is the reality and preferred reality of our lives we have the ability inside the

[0:47:26] Voice 9: organization to outreach to have discussions to meet with people to amend our planning processes

[0:47:32] Voice 9: So, I just want to provide that context that we do have the ability to have work proceed at pace, and we may make some mistakes moving forward, but that we always have the potential to make some mistakes.

[0:47:45] Voice 9: It doesn't mean we're not going to move forward with any of the programming and the lessons learned from Lisa and the other people that she's brought to the Alms Trust.

[0:47:53] Voice 9: So, we're still moving forward.

[0:47:58] Voice 2: Yeah, indeed, C.L., thank you for those remarks.

[0:48:01] Voice 2: remarks, I can't help but reflect that indeed all of us, trustees and staff, have been provided

[0:48:11] Voice 2: the opportunity to learn new skills and awareness. And I think broadly I would anticipate that

[0:48:23] Voice 2: we were, and certainly there's different levels of comfort with different people, but we're

[0:48:28] Voice 2: We're in a good position to move forward under our own steam as well.

[0:48:36] Voice 2: And I think that Lisa, in her parting remarks, had indicated that we certainly are in a better place and prepared to advance this work.

[0:48:48] Voice 2: And I think that we shouldn't be afraid to advance that work.

[0:48:51] Voice 2: And certainly, as you pointed out, CEO, we might stumble a bit.

[0:48:54] Voice 2: And however, in advancing it, but we've come a long way and there's further distance to go.

[0:49:04] Voice 2: And I think to some extent, we need to develop some independence from the guidance we've had to make it our own.

[0:49:15] Voice 2: But certainly at a higher level, there certainly is an opportunity to want to have more ability and support in communicating in that more broader context.

[0:49:29] Voice 2: But thank you for that.

[0:49:32] Voice 2: And I know that we'll move as we can in the time according.

[0:49:39] Voice 2: Anything else?

[0:49:41] Voice 2: Oh, Trustee Fast.

[0:49:43] Trustee Fast: Yeah, thank you.

[0:49:44] Trustee Fast: Just to say I'm following the conversation, I haven't had a lot of questions, but I'm regarding the senior intergovernmental advisor position.

[0:49:58] Trustee Fast: I think this is great that you're taking the time to think about it.

[0:50:01] Trustee Fast: But I my perspective is that many, many people in the organization, including trustees, have gained a lot of capacity and and can and and learning, but also ability to do do more.

[0:50:18] Trustee Fast: And and that the relationships are really important.

[0:50:25] Trustee Fast: And it's in my limited consulting experience around these things.

[0:50:30] Trustee Fast: it's difficult for consultants to come in and do your relationships for you uh so i i'm um i just

[0:50:37] Trustee Fast: want to flag that i'm looking forward to what uh staff come up with and i'm glad you're looking at

[0:50:41] Trustee Fast: various options because some things uh might be fine um to use consultants um for as well anyway

[0:50:50] Trustee Fast: and uh and just to say i'm um i hear you about the trust policy statement uh work and coming in

[0:50:56] Trustee Fast: September and that's if that's where the trust programs committee is and uh that's where the

[0:51:02] Trustee Fast: dates of delivery of the documents and things are that's that's where we are and uh so thank you

[0:51:08] Trustee Fast: i'm i'm just uh letting you know that i'm paying attention and i didn't have specific questions

[0:51:14] Trustee Fast: thank you

[0:51:16] Voice 2: yeah okay uh anything else from anybody no so just a last thought from myself and then i

[0:51:23] Voice 2: I know that you've considered this, but it's fun to say it, that we are coming up to a new council.

[0:51:28] Voice 2: And clearly, this investment that was made in this council and staff, and indeed, even with new staff that's come on board, we will need to make the same or similar investment with those new trustees and new staff to be sure that they are also in that place that we are.

[0:51:45] Voice 2: And, you know, we did have that little small group of trustees that had additional levels of skills that we should also be cognizant of refreshing and being sure that in the next council, there's others that are prepared to lead those roles.

[0:52:04] Voice 2: So I am appreciative of having had the opportunities I have had to become more aware and learn so much. It has affected my life day to day.

[0:52:15] Voice 2: So thank you for that.

[0:52:17] Voice 2: Trustee Rogers.

[0:52:18] Voice 12: Sorry, and just briefly.

[0:52:19] Voice 12: Sorry, I wasn't intending to be critical

[0:52:21] Voice 12: about people not asking questions.

[0:52:22] Voice 12: I just am conscious when I talk a lot.

[0:52:25] Voice 12: And the second thing is, absolutely,

[0:52:28] Voice 12: we've all learned a lot.

[0:52:30] Voice 12: We've all come in.

[0:52:31] Voice 12: And we also find sometimes

[0:52:35] Voice 12: that we could use some guidance.

[0:52:38] Voice 12: So thank you, Claire.

[0:52:39] Voice 12: And I, too, think it is a time for deep reflection

[0:52:42] Voice 12: reflection and thoughts of what this might look like going forward uh we had a i can recall you

[0:52:49] Voice 12: know i've been only being a trustee for two terms but you know we've had some fits and starts i mean

[0:52:54] Voice 12: trust council sort of had a different approach and beginning and then and uh and i'm sure that

[0:53:01] Voice 12: we'll we'll find a good way forward i just uh looking forward to that good way forward thanks

[0:53:08] Voice 1: okay director figure uh

[0:53:14] Voice 3: that was it for me so thank you

[0:53:16] Voice 1: Okay.

[0:53:18] Voice 2: Anything from others? No. So I just can't help but reflect out of necessity and on your behalf, Claire, your list continues to be incredibly long with some, you know, no fault of yours, items that have been on that list for a long time.

[0:53:37] Voice 2: but you have been overwhelmed in the last two years and with fluctuations in resources available

[0:53:46] Voice 2: to you. And I would really enjoy that or appreciate the opportunity to reflect on

[0:53:54] Voice 2: is there a way that we can help you reduce that list if in the intervening number of years,

[0:54:01] Voice 2: years, the political climate has changed, the capacity has changed in order to potentially

[0:54:08] Voice 2: remove some of those items that perhaps the direction is now maybe less clear than it was

[0:54:14] Voice 2: at the time the council had provided the original direction. So just some advice that I would

[0:54:20] Voice 2: welcome that and appreciate everything you and your team do.

[0:54:26] Voice 3: Thank you, Chair Leckham. I'll be

[0:54:27] Voice 3: be sure to pass that on to the team. I think that's advice we might bring back to you at a

[0:54:31] Voice 3: future meeting once we've had a chance to kind of sift and sort through all the various assignments.

[0:54:35] Voice 3: Although you've got quite a few big chunky items for TAS on your work program in the projects area

[0:54:41] Voice 3: that we just don't really get to, such as like the communication strategy, things that I would

[0:54:45] Voice 3: really like to see the trust working on that we just haven't had the bandwidth for. But certainly

[0:54:49] Voice 3: at a future meeting, we can come back to you with what, you know, as we, you know, look towards the

[0:54:53] Voice 3: the end of term here what can we get done and what we might need to advise you to let go yeah thank

[0:54:59] Voice 2: you that's exactly what i'm saying so thank you very much um so that uh concludes the director

[0:55:08] Voice 2: trust area services section um and i think i just gotta pull my agenda up here um and i think oh

[0:55:16] Voice 2: there we go so we're going to go to um now the local trust committee chair updates looking at

[0:55:22] Voice 2: At my screen, I see Sue Ellen Fast was at the top, and then Toasty Patrick and Toasty Rogers.

[0:55:29] Trustee Fast: Okay, thank you.

[0:55:31] Trustee Fast: I've had a very long day yesterday with lots of talking.

[0:55:36] Trustee Fast: It might be why I'm less talkable this morning.

[0:55:39] Trustee Fast: Yesterday, I had an Islands Trust Conservancy meeting starting at 10 and running until about 3.

[0:55:47] Trustee Fast: And this, I just want to pull out a few points from this and reflect that a lot of what we do in the Islands Trust Conservancy is basically give out grants that have to do with nature protection.

[0:56:07] Trustee Fast: so just in case uh history and heritage have dominated the conversation so far regarding

[0:56:13] Trustee Fast: grants in this meeting um uh the islands trust conservancy board meeting was all about uh

[0:56:20] Trustee Fast: protecting nature um so here are five items that i thought you might be interested in sort of

[0:56:26] Trustee Fast: highlights from the meeting besides um you know passing the audited financial statements and

[0:56:31] Trustee Fast: things like that um in the audit the uh uh ministry of environment and climate action canada

[0:56:41] Trustee Fast: uh had made a change they decided to change um the way they view the islands trust conservancy

[0:56:51] Trustee Fast: uh from a public body to a crown agency so i just wanted to flag that uh that affected

[0:57:01] Trustee Fast: some um of the ecological gifts program and uh the fact that now um environment and climate

[0:57:09] Trustee Fast: uh change canada sees uh properties that come to the islands trust uh through the ecological gift

[0:57:18] Trustee Fast: program as belonging as property belonging to um the islands trust conservancy so it had it meant

[0:57:28] Trustee Fast: some switches around in the auditing not not errors just moving things around but uh regarding

[0:57:34] Trustee Fast: the governance um report i just thought you'd like to see that uh that federal agency saw

[0:57:40] Trustee Fast: the islands trust conservancy as a crown agency um going on here uh referrals species at risk

[0:57:52] Trustee Fast: um the species at risk program uh that we receive money from also from environment and climate

[0:58:00] Trustee Fast: change uh canada um received a top up i think it was 25 000 and was extended for another three years

[0:58:09] Trustee Fast: so that uh species at risk program at the islands trust conservancy will continue

[0:58:13] Trustee Fast: and uh that's due to the good work that they're doing um under uh claire freighter's leadership

[0:58:20] Trustee Fast: and and uh and the managers of course that whole team um so i was really glad to hear that um and

[0:58:29] Trustee Fast: we we talked a little bit about referrals among islands trust conservancy and perhaps um

[0:58:38] Trustee Fast: rather than individual staff planners or um ltcs that perhaps referrals could go between

[0:58:48] Trustee Fast: between Islands Trust Conservancy and the committees,

[0:58:52] Trustee Fast: Regional Planning Committee and Trust Programs Committee.

[0:58:55] Trustee Fast: Because they are obviously busy with the work that they,

[0:58:59] Trustee Fast: Islands Trust Conservancy have all these biology skills

[0:59:02] Trustee Fast: and technical and expertise

[0:59:07] Trustee Fast: that is called upon occasionally.

[0:59:09] Trustee Fast: And they cannot always respond

[0:59:12] Trustee Fast: because they don't have budget to respond.

[0:59:14] Trustee Fast: They're charged with other duties.

[0:59:17] Trustee Fast: and uh so trying we're looking at ways of trying to find more opportunities for collaboration

[0:59:23] Trustee Fast: between the island's trust and the uh island's trust conservancy the two arms and uh and how

[0:59:30] Trustee Fast: that might best happen so perhaps that's something for discussion at our joint meeting coming up

[0:59:36] Trustee Fast: um uh we let's see what is this fallow deer was on our agenda and uh so there might be some um

[0:59:47] Trustee Fast: um joint advocacy that we might want to do about that there was a letter from

[0:59:51] Trustee Fast: uh trustee uh dobbs on main island uh asking for advocacy support and maybe we can talk about that

[1:00:00] Trustee Fast: under joint meeting as well um there's a wonderful communications uh uh rising wave i could say or

[1:00:11] Trustee Fast: uh um refreshing wave coming in the islands trust conservancy uh where the uh funding through the

[1:00:18] Trustee Fast: budget has allowed um hiring of staff so we've got carmen smith um uh and communications uh taking

[1:00:26] Trustee Fast: some of the um shouldering some of the load and uh this has meant that the impact report that um

[1:00:33] Trustee Fast: uh carla funk has been working on the fund development specialist uh is now posted at the

[1:00:38] Trustee Fast: website so we haven't heard much about that but we can

[1:00:41] Trustee Fast: talk about that in the joint meeting too or

[1:00:42] Trustee Fast: you can go and uh and look at that um it's posted at the allen's trust conservancy part of the

[1:00:48] Trustee Fast: website and uh the other thing i wanted to draw your attention to is that uh regarding um challenges

[1:00:56] Trustee Fast: to the significance or the existence of the coastal Douglas fir zone that we've been seeing

[1:01:06] Trustee Fast: some letters about and some letters going to regarding forestry letters going to ministers

[1:01:13] Trustee Fast: and things like that challenges item 5.3.2 on yesterday's agenda of the Alice Trust Conservancy

[1:01:22] Trustee Fast: was a response from the province clarifying and confirming the significance of the

[1:01:31] Trustee Fast: coastal Douglas fir zone. What is it? How does it fit in with the United States versions and all

[1:01:37] Trustee Fast: that kind of thing? So that is there. And basically, yes, we are correct. And our website

[1:01:43] Trustee Fast: language is correct at the Islands Trust Conservancy. And that's where I wanted to

[1:01:50] Trustee Fast: stop on that um but that was a significant meeting and um uh and of course we went on

[1:01:56] Trustee Fast: into the closed part uh to um continue talking about new projects that are in the works

[1:02:04] Trustee Fast: uh for land protection nature protection um so that meeting was followed yesterday by a public

[1:02:12] Trustee Fast: hearing at this is um bowen island municipality uh a public hearing then a regular council meeting

[1:02:18] Trustee Fast: then a closed council meeting so yesterday was big day um from bim council i just want to let you uh

[1:02:24] Trustee Fast: yeah the public here you'll you'll find out about the public hearing the um uh bone council meeting

[1:02:31] Trustee Fast: some things you might be interested in uh we had a delegation from wood fiber lng come and talk to

[1:02:38] Trustee Fast: us we had a demonstration outside the municipal hall and uh trustees or counselors had questions

[1:02:45] Trustee Fast: for the representatives who appeared to us over Zoom.

[1:02:52] Trustee Fast: We had advanced a conservation development policy

[1:02:57] Trustee Fast: and this is basically 50% for nature policy

[1:03:02] Trustee Fast: for larger rezonings.

[1:03:03] Trustee Fast: And it'll help clarify expectations

[1:03:07] Trustee Fast: to prospective developers and landholders.

[1:03:11] Trustee Fast: um and uh so that was advanced um a couple of rezonings one of them including uh

[1:03:20] Trustee Fast: detached secondary suites uh the removal of a minimum lot size so that a detached secondary

[1:03:28] Trustee Fast: suite uh could potentially be um constructed on any size lot uh on bowen that setbacks allowed

[1:03:39] Trustee Fast: out and um or unless it had some specific other zoning and uh so that has been uh referred out

[1:03:48] Trustee Fast: that'll come to the islands trust uh staff for comment i'm not in favor but uh that's where it's

[1:03:53] Trustee Fast: going and um um and i talked about the islands trust briefly at the end of the meeting and

[1:04:01] Trustee Fast: trustee kale did not so in the uh agenda in the agenda package was the um press release about

[1:04:09] Trustee Fast: about the awards nominations.

[1:04:10] Trustee Fast: And I mentioned that there was one nominee from Bowen,

[1:04:14] Trustee Fast: but that I hadn't commented because he was my husband.

[1:04:17] Trustee Fast: Okay, and tomorrow I have a Gambier chair,

[1:04:25] Trustee Fast: the Gambier Local Trust Committee meeting.

[1:04:27] Trustee Fast: We're going to be over in North Vancouver

[1:04:30] Trustee Fast: and I'll let you know more about that after it happens.

[1:04:34] Trustee Fast: Thank you.

[1:04:36] okay

[1:04:38] Voice 1: thank you any questions um

[1:04:41] Voice 2: for um trustee fast no um i would look forward to seeing

[1:04:50] Voice 2: some of that information regarding the coastal douglas fir because there's still some

[1:04:56] Voice 2: criticism out there some correspondence received uh last week or earlier this week i can't recall

[1:05:03] Voice 2: call now um so it'd be good to uh consolidate that messaging in some fashion and that might

[1:05:09] Voice 2: be a discussion that needs to happen somewhere else but um i'll

[1:05:14] Trustee Fast: send a link by email

[1:05:15] Voice 2: perfect

[1:05:16] Voice 2: uh trustee patrick over to you

[1:05:18] Voice 4: oh sure uh last wednesday we had the regional planning committee

[1:05:24] Voice 4: which turned out to be quite the meeting for uh islands across the salish sea that were suffering

[1:05:32] Voice 4: from a major windstorm so we had by the end of the meeting I don't think anybody had power

[1:05:38] Voice 4: and it was it was kind of your classic classic including I think a tree landing on top of one

[1:05:47] Voice 4: of the members houses during house during the middle of it which you could hear through the

[1:05:51] Voice 4: audio so it was quite dramatic but I'd say the the content was probably not quite quite as much

[1:05:59] Voice 4: much um the they did uh agree to move the policy back to um the policy regarding uh local planning

[1:06:11] Voice 4: services back to trust council really no changes very minor changes made to it but um uh they are

[1:06:19] Voice 4: asking for or directed that very clear covering staff letter be attached to the front as to the

[1:06:26] Voice 4: the purpose of it coming to trust council and what information was needed and

[1:06:30] Voice 4: so forth so that we don't have a repeat of the last meeting.

[1:06:33] Voice 4: It was not a unanimous decision to send it, to send it forward.

[1:06:39] Voice 4: They also set a small working group to draft a letter regarding the housing

[1:06:46] Voice 4: RF, RFD from the two trust councils ago to see if we can draft a letter that

[1:06:55] Voice 4: that clarifies, draft a letter that would be a letter to the Lieutenant Governor or to the

[1:07:03] Voice 4: province. I think it was a big P province we used in the motion. So that was pretty much

[1:07:10] Voice 4: the key things out of that meeting. Then I had Saturna on Thursday, which was a fun thing to

[1:07:17] Voice 4: go to without any power at my house and the whole entire island was without power.

[1:07:22] Voice 4: we managed to run the meeting we didn't have a wi-fi connection wasn't working so we did record

[1:07:30] Voice 4: the meeting and we had a fairly good turnout to the meeting because we had a liquor license

[1:07:39] Voice 4: endorsement on the file for and it did garner quite a bit of interest in the community primarily

[1:07:46] Voice 4: support uh that that showed up it was a it was a very um emotional presentation from the applicant

[1:07:53] Voice 4: and a deep discussion with the community on that and the and the committee did did endorse that

[1:07:59] Voice 4: liquor license request they also um they also passed a motion to recommending to not pass the

[1:08:10] Voice 4: the trust policy statement this term,

[1:08:13] Voice 4: something along those lines.

[1:08:14] Voice 4: And they also decided to send the fees by-law

[1:08:18] Voice 4: to a community information meeting in the fall.

[1:08:21] Voice 4: So it's not proceeding very quickly through their process.

[1:08:26] Voice 4: Not that Saturna really sees many applications anyway.

[1:08:30] Voice 4: So, but that's the process they're going.

[1:08:32] Voice 4: I have North Pender tomorrow.

[1:08:34] Voice 4: Tomorrow, the project for the land use bylaw review,

[1:08:40] Voice 4: which has been going on for almost the entire term.

[1:08:43] Voice 4: We have the recommended first reading for tomorrow

[1:08:47] Voice 4: on the changes that we have for that.

[1:08:51] Voice 4: They also have from the groundwater

[1:08:54] Voice 4: or the water sustainability project.

[1:08:57] Voice 4: There is a request to endorse the guidelines

[1:09:00] Voice 4: for a new development permit area tomorrow,

[1:09:03] Voice 4: tomorrow but no mapping has been done yet so it's going to be in conversations tomorrow

[1:09:08] Voice 4: and that's all i have thank

[1:09:14] Voice 1: you trustee patrick uh dan rogers um

[1:09:22] Voice 12: thanks i actually have a question

[1:09:24] Voice 12: for vice chair patrick um rpc the motion on housing that came from trust council was referred

[1:09:32] Voice 12: there i i sort of anticipated it back in march and it didn't come back in march and it doesn't

[1:09:41] Voice 12: sound like it's coming back in june is that correct is there some sort of working group that

[1:09:45] Voice 12: people are trying to work their way through the wording of the of the uh request there was it

[1:09:53] Voice 4: wasn't even on the agenda for this past meeting um both myself and the other sponsor brought it

[1:10:00] Voice 4: that I've asked that it be dealt with, discussed,

[1:10:03] Voice 4: and the staff have not been able to do what they had intended.

[1:10:06] Voice 4: The timing hasn't been met to do what had been set out.

[1:10:10] Voice 4: So this was sort of an attempt to push it along.

[1:10:18] Voice 4: The odds of it being on the June trust council are low.

[1:10:23] Voice 4: We haven't even struck out to meet yet as a working group

[1:10:26] Voice 4: to try to draft this, but that was a potential attempt

[1:10:29] Voice 4: attempt that uh may be able to make it um but we'll see okay thanks

[1:10:36] Voice 6: um

[1:10:38] Voice 12: uh I haven't had a a

[1:10:42] Voice 12: LTC meeting uh in the last uh little while I have one tomorrow as uh Vice Chair fast indicated with

[1:10:49] Voice 12: the Gambier local trust committee um I think one of the items that's on that agenda tomorrow is

[1:10:55] Voice 12: to consider being the first quote unquote local government to consider the revised principles of

[1:11:02] Voice 12: cooperation for the Howe Sound Alcatsum Forum. So that's on the agenda tomorrow. We have some

[1:11:08] Voice 12: verbal updates and a written update related to our two projects that are remaining on our list

[1:11:15] Voice 12: and a couple of applications from Gambier Island. I have only one other thing to

[1:11:25] Voice 12: report on um i i mean there's always stuff going on in galliano but uh there's the meetings not

[1:11:32] Voice 12: till the 6th of june next uh monday is uh main island and um i received a request from

[1:11:40] Voice 12: just because it's been mentioned once already here uh from the trust one of the trustees there

[1:11:46] Voice 12: i guess they're re-revigorating the lobbying really around around the fallow deer issue

[1:11:53] Voice 12: And I know that they have the Island Trust Conservancy on board.

[1:11:57] Voice 12: And one of the local trustees asked me if I knew any organizations that they could bring in as allies from either Vancouver Island or Salt Spring.

[1:12:12] Voice 12: And I thank you, Trustee Patrick, for responding to my request.

[1:12:17] Voice 12: So if anybody, including staff, like Director Freider, knows of somebody who might be an ally for them, knowing that they already have the conservancies on Main Island and the Islands Trust Conservancy is an ally, if anybody knows of any other organizations that might be interested in that issue,

[1:12:41] Voice 12: I gather they're going to try and reinvigorate their campaign with the province to try and come

[1:12:47] Voice 12: in with a solution to the issue. So you could let me know so that I can let them know. Thanks very

[1:12:51] Voice 12: much. Or you can tell me now. Thanks. That's my report. I have nothing else to report from any of

[1:12:58] Voice 12: the local trustees. Thanks.

[1:13:02] Voice 2: Is there any questions there or advice?

[1:13:07] Voice 12: I see the CAO has his hand up.

[1:13:10] Voice 2: Oh, CAO, unfortunately you're small on the screen, so go ahead.

[1:13:19] Voice 9: Well, I appreciate that. I'll be more vocal if needed. Just hearing some of the

[1:13:25] Voice 9: updates on the fees by-law, I've just done some quick calculations and what I've got is I think

[1:13:30] Voice 9: there's to my understanding um bolinas when she'll see um galliano salt spring south

[1:13:41] Voice 9: hendron fetus have passed the fees bylaw

[1:13:45] Voice 11: gabby and gabriela and beer and gabriela and gabriela

[1:13:55] Trustee Fast: hornby and denman

[1:13:56] Voice 10: okay hornby denman i'm just going to fulfill our list copy

[1:14:06] Voice 10: Can beer, pastes, and we'll get a total for you.

[1:14:15] Voice 10: Hornbead, was that just recently?

[1:14:17] Voice 10: Today.

[1:14:18] Voice 6: Yes, just today.

[1:14:19] Voice 10: Today.

[1:14:21] Voice 10: And Denman.

[1:14:23] Voice 6: Yeah.

[1:14:26] Voice 10: So it's got one,

[1:14:27] Trustee Fast: two, three, four.

[1:14:28] Trustee Fast: Oh, wait, wait, maybe Denman hasn't.

[1:14:30] Trustee Fast: Gosh, I'd have to check.

[1:14:33] Voice 9: I don't think so.

[1:14:35] Voice 9: No.

[1:14:37] Voice 9: I

[1:14:38] Voice 2: think Fetus has, if that wasn't on your list.

[1:14:40] Voice 9: It is on my list.

[1:14:41] Voice 9: So we've got one, two, three, four, five.

[1:14:45] Voice 9: 6 7 8 adopted yeah

[1:14:47] Voice 12: yeah and maine's at their apc and it sounds like saturn is going to do some sort

[1:14:53] Voice 12: of cim around it and i think maybe denman is still outstanding

[1:14:58] Voice 4: north pender is out

[1:15:00] Voice 12: yet oh right okay

[1:15:04] Voice 10: thank you i just wanted to pass that on

[1:15:06] Voice 1: thank

[1:15:07] Voice 10: you okay

[1:15:12] Voice 2: um so i suppose it's my turn um haven't had

[1:15:17] Voice 2: any LTC meetings since our last round table.

[1:15:24] Voice 2: We did meet with Minister Fleming yesterday.

[1:15:34] Voice 2: We were great, well received.

[1:15:38] Voice 2: We had the opportunity to discuss the main items,

[1:15:44] Voice 2: which was the ferry terminal road congestion,

[1:15:46] Voice 2: the Salish Trail Network

[1:15:48] Voice 2: and the South Island Transportation Strategy.

[1:15:51] Voice 2: That was Trustee Patrick, Trustee Grove, Gary Holman,

[1:16:00] Voice 2: myself, Adam Olson from our side on a staff contingent,

[1:16:07] Voice 2: Louisa Garbo and David Mahler were in attendance.

[1:16:11] Voice 2: And I'm afraid that a number of members

[1:16:15] Voice 2: in the room of the minister's staff,

[1:16:18] Voice 2: as well as one on the line.

[1:16:21] Voice 2: We did receive information respecting

[1:16:27] Voice 2: or an acknowledgement that the current minister

[1:16:34] Voice 2: inherited the South Island transportation strategy

[1:16:36] Voice 2: from the previous minister.

[1:16:38] Voice 2: And so wasn't necessarily aware

[1:16:41] Voice 2: aware of why the islands trust was left out of it however he also expressed that he felt that

[1:16:49] Voice 2: there wasn't necessarily a benefit for us to be in that strategy and that we might want to

[1:16:55] Voice 2: if we disagree with that we might want to bring the details of that to his attention however he

[1:17:02] Voice 2: did report out on activities that are underway or being undertaken from through the summer

[1:17:12] Voice 2: into 2023. And then, of course, with respect to ferry terminal congestion and the like,

[1:17:19] Voice 2: all the way out to 2025 and beyond. And also pointed out complications associated

[1:17:29] Voice 2: with both ferry terminal resolutions and the Salish Sea Trail lands on road right-of-ways

[1:17:39] Voice 2: and private properties to facilitate that completion. Adam Olson did bring

[1:17:48] Voice 2: looking at opportunities to facilitate land donations rather than extradition or whatever

[1:17:57] Voice 2: of it they call that. And so it was a full, it was more than 45 minutes and certainly expressed

[1:18:05] Voice 2: my gratitude to the minister for providing that much time. And it was a good discussion. We did

[1:18:13] Voice 2: agree that the annual meetings need to be maintained. And the suggestion from the minister

[1:18:20] Voice 2: was that, and I think that perhaps I prompted that,

[1:18:25] Voice 2: that indeed the incoming,

[1:18:30] Voice 2: after the election, the incoming trustees and council

[1:18:34] Voice 2: should, we should have that meeting early on in the term

[1:18:39] Voice 2: in order to set the stage

[1:18:42] Voice 2: and indeed have ongoing dialogue

[1:18:45] Voice 2: about activities and projects.

[1:18:47] Voice 2: There was a, I think there was a commitment there to have his staff work with our staff about communications on the items that he advised us on, which I think probably aren't broadly understood or known.

[1:19:03] Voice 2: own. And so I think that the LTC will likely direct staff to reach out and get that information

[1:19:13] Voice 2: and find a way to present it or have the minister's office present it in a way to the community

[1:19:19] Voice 2: that would help the public understand that it's not that nothing is happening. It's just it's a

[1:19:25] Voice 2: a long timeline associated with that and if Trustee Patrick had anything further to add

[1:19:33] Voice 2: with respect to that meeting I'd be grateful for her remarks.

[1:19:42] Voice 4: No I said it was I think it shows

[1:19:45] Voice 4: the power of the agreements that we have with the minister and that we you know do need to

[1:19:51] Voice 4: take advantage of those that annually have meetings with the minister about issues across

[1:19:57] Voice 4: across the islands trust and I think that's something that should be probably formalized

[1:20:00] Voice 4: not just be a salt spring trigger because I know many of the other islands have have issues

[1:20:08] Voice 4: I think just the minister did open the door that he's open to be convinced that there would be a

[1:20:15] Voice 4: benefit to having at least maybe a gulf islands strategy for transportation issues but he he was

[1:20:24] Voice 4: was not keen on it, I guess you could say,

[1:20:27] Voice 4: but he did open the door that he's willing

[1:20:29] Voice 4: to be sold the idea if there was a reason to do it.

[1:20:33] Voice 4: I did make an attempt to point out the reasons

[1:20:37] Voice 4: for benefits of having strategies such as that,

[1:20:41] Voice 4: but we'll see where things go.

[1:20:45] Voice 1: Yeah, no, exactly.

[1:20:47] Voice 1: Trustee Staff, Trustee Fast, sorry.

[1:20:50] Trustee Fast: Thank you.

[1:20:51] Trustee Fast: Question for, I think it might be,

[1:20:54] Trustee Fast: well, whoever was at the meeting,

[1:20:55] Trustee Fast: but trustee patrick brought this to mind this uh transportation strategy is this a

[1:21:00] Trustee Fast: was there any talk about an alternative transportation strategy inviting um involving

[1:21:07] Trustee Fast: all islands or was this specific to the southern gulf islands we

[1:21:12] Voice 4: had they made a south island

[1:21:15] Voice 4: transportation strategy so it kind of why the province chose south island instead of all you

[1:21:20] Voice 4: know maybe there's a north island i didn't look so our point was that the ferry terminals dump

[1:21:25] Voice 4: into the south island um area so that there was a natural fit for the southern gulf islands to be

[1:21:33] Voice 4: uh part of that south island strategy but um

[1:21:37] Trustee Fast: yeah thank you i'll i'll look up then and see if there's

[1:21:40] Trustee Fast: a north island strategy because hornby uh and even hornby they're all having these uh ferries

[1:21:49] Trustee Fast: bringing ever larger numbers of cars to islands even though our islands are small scale and people

[1:21:57] Trustee Fast: come there to connect with nature and as visitors or to or to live there they're car dependent

[1:22:04] Trustee Fast: right now and so all the grant money is available in the climate action stream there's lots of it

[1:22:12] Trustee Fast: to do with alternative transportation so I wondered if the idea of multi-use pathways and

[1:22:18] Trustee Fast: and things like that had come up, alternative,

[1:22:22] Trustee Fast: but I gather not.

[1:22:23] Trustee Fast: Okay, thank you.

[1:22:24] Voice 2: Yeah, let's say the Sea Trail Network

[1:22:26] Voice 2: is part of that movement

[1:22:30] Voice 2: to facilitate alternative transportation.

[1:22:33] Voice 12: Thank you.

[1:22:34] Voice 12: And sorry, and just be clear,

[1:22:35] Voice 12: because it gets confusing, by South Island,

[1:22:38] Voice 12: as I understand it, it meant South Vancouver Island.

[1:22:42] Voice 1: Correct.

[1:22:43] Voice 12: Not South Islands, plural.

[1:22:46] Voice 12: Correct.

[1:22:47] Voice 12: And so if you're looking for a North

[1:22:49] Voice 12: island strategy you'll be looking for north vancouver island got it yeah

[1:22:55] Trustee Fast: correct

[1:22:57] Voice 12: all right

[1:22:59] Voice 2: i think then uh that concludes our reporting out here i'll just ask the uh i don't stress

[1:23:06] Voice 2: conservancy liaison i think you reported on that earlier um did you have anything else to add

[1:23:14] Voice 2: no busy writing are

[1:23:18] Trustee Fast: you talking to me

[1:23:19] Voice 2: yeah that's okay uh did you have anything further to add on

[1:23:23] Voice 2: on the conservancy update there.

[1:23:24] Voice 2: I believe you've filled that gap in your report.

[1:23:28] Trustee Fast: Oh, I filled it and there is the Heron newsletter is out.

[1:23:35] Trustee Fast: I'm finding this very useful by the way,

[1:23:37] Trustee Fast: because I bring it around to local trust committee meetings,

[1:23:41] Trustee Fast: highly visual and because of the new format,

[1:23:46] Trustee Fast: I'm able to ask local trustees such as this gentleman,

[1:23:50] Trustee Fast: William Tempest of Victoria,

[1:23:51] Trustee Fast: who left a bequest to the Islands Trust Conservancy

[1:23:55] Trustee Fast: and I can ask local trustees whether they know the fellow

[1:24:00] Trustee Fast: and make the connections clearer.

[1:24:06] Trustee Fast: Anyway, so I'm including them

[1:24:07] Trustee Fast: in all local trust committee agendas

[1:24:11] Trustee Fast: as trustees are responding to them, thank you.

[1:24:14] Voice 2: Okay, thank you very much.

[1:24:17] Voice 2: I'm gonna move on then all the way down

[1:24:20] Voice 2: to section 8.2.1.1 which is um uh rescheduling

[1:24:28] Voice 15: no 7.1.1 yeah

[1:24:33] Voice 2: i realized oh there we are that's

[1:24:36] Voice 2: because i moved the page shuffled the pages around i knew that the schedule was there and i was

[1:24:40] Voice 2: wondering why that didn't say that so anyway indeed at 7.1.1 the june trust council draft

[1:24:46] Voice 2: our schedule. Thank you very much for updating that. It looks like what seemed like a simple

[1:24:53] Voice 2: meeting has gotten more full and more complex. So, CAO Hotzenpiller, can I turn this over to you to

[1:24:59] Voice 2: brief us?

[1:25:00] Voice 9: Thanks very much, and excuse me as I turn to the screen. So, there's three to three

[1:25:07] Voice 9: and a half big pieces that will likely take up some time at Trust Council, those being

[1:25:14] Voice 9: the elections bylaw approvals rfd which i think should be standard business for the most part

[1:25:20] Voice 9: the governance and management review report so this is really a time for trust council to think

[1:25:25] Voice 9: about how it wants to proceed in terms of establishing a group to lead lead us into the

[1:25:31] Voice 9: future on this topic we are going to be getting the next day the islands 2050 engagement report

[1:25:36] Voice 9: court and the community stewardship awards um i'm not sure whether we have um confirmation of a bc

[1:25:44] Voice 9: parks presentation do you know whether that's the case laurie um

[1:25:48] Voice 15: i reached out to uh james yesterday

[1:25:50] Voice 15: as claire did last week we haven't heard back yet so

[1:25:53] Voice 9: that's pending and then of course um

[1:25:56] Voice 9: into policy 591 uh we've also had indication that there's two trustee rfds that um are coming

[1:26:06] Voice 9: forward. I don't know the topics, but that's born of us emailing trustees and saying, be mindful of

[1:26:15] Voice 9: the timeline so that we can provide appropriate advice and so forth. So we do know that there's

[1:26:20] Voice 9: a couple. Yeah. Trustee

[1:26:21] Voice 15: Wright surprised me of his title is governance review and trustee Rockefeller

[1:26:27] Voice 15: has one on environment. Claire may be able to elaborate.

[1:26:31] Voice 9: Okay. So there's one on the government's

[1:26:32] Voice 9: review and one on um environment from um trustee rockefeller okay and i just wanted to so this is

[1:26:40] Voice 9: here this is your second last look at this of course um prior to going to um receiving the

[1:26:47] Voice 9: agenda for um our meeting um just before trust council but i do want to turn to um and it was

[1:26:55] Voice 9: discussed earlier today policy 591 and it was referred to as not landing well at the last trust

[1:27:02] Voice 9: Council. And it is really the best practices. It is a key element. I'm just trying to emphasize

[1:27:10] Voice 9: its importance. It's a key element of the last two years of work associated with trying to more

[1:27:18] Voice 9: efficiently and controlled manner get work done at the Allen's Trust. And it's been to RPC. It did

[1:27:26] Voice 9: go to um trust council and it was um sort of similar summer similarly similar

[1:27:33] Voice 9: similarly no summer rarely dismissed um yeah and what i the colonel or my notes say we need

[1:27:45] Voice 9: a much more involved process to have this conversation um meaning it's too complex a

[1:27:53] Voice 9: matter i think for uh staff presentation and then discussion um so i don't know if that is

[1:28:01] Voice 9: your recollection or or what the recommendations from our rpc are um i'll point out that if this

[1:28:09] Voice 9: doesn't move sometime in the next little bit we're we're in 15 years of doing things the same way

[1:28:16] Voice 9: um whether it's perfect or not i guess if it's not perfect we have to look at what's the value

[1:28:21] Voice 9: and adopting something that's an improvement

[1:28:24] Voice 9: rather than perfect.

[1:28:27] Voice 9: So I'm engaged on that.

[1:28:29] Voice 9: And I'd like to hear how much time EC

[1:28:31] Voice 9: wants to have that conversation,

[1:28:33] Voice 9: if there's any recommendations

[1:28:34] Voice 9: from regional planning committee

[1:28:35] Voice 9: on what would be the best way

[1:28:38] Voice 9: to communicate that information to trustees

[1:28:41] Voice 9: so that we can move this forward.

[1:28:45] Voice 9: So I think that's our overview.

[1:28:47] Voice 9: Initially, we talked about this being not a light meeting,

[1:28:50] Voice 9: but a two-day schedule it looks like you have a pretty full schedule here and that you might

[1:28:57] Voice 9: utilize your your full time um with that if this is um how do you see this means with your approval

[1:29:05] Voice 9: we'll we'll move on this basis or we'll take any amendments or directions that uh you recommend

[1:29:14] Voice 2: fantastic thank you uh russ um laura patrick well

[1:29:20] Voice 4: following up on the 591 there um i don't i can't

[1:29:26] Voice 4: really say that the regional planning committee gave explicit directions on how to structure the

[1:29:31] Voice 4: conversation and i think that's i i'll be transparent i i was not one of the ones that

[1:29:37] Voice 4: voted in favor of moving this back to trust council and i know i think the conversations

[1:29:43] Voice 4: that i would expect that would be coming out of this are probably similar to the concerns that

[1:29:47] Voice 4: i had and that is i absolutely support how and wanting to limit the type of work that we do and

[1:29:55] Voice 4: and bring structure to it.

[1:29:57] Voice 4: Full on board about that.

[1:30:00] Voice 4: My concerns were the how we make those decisions.

[1:30:03] Voice 4: If we are going to only do one OCP or one this,

[1:30:07] Voice 4: that we have a good way of making those decisions

[1:30:11] Voice 4: so that when we implement the work on an OCP

[1:30:15] Voice 4: or a local trust committee initiates the review of their OCP,

[1:30:21] Voice 4: that they're truly ready.

[1:30:23] Voice 4: They've done that.

[1:30:24] Voice 4: The pre-work is almost more important.

[1:30:27] Voice 4: The project definition phase, have they done early engagement with First Nations? Have they done early engagement with the community? And the other issues are, well, how do you choose who gets to go first? That's going to be a big conversation. And trustees are going to be passionate about that.

[1:30:44] Voice 4: how you know because all of us have out of date ocps and you know we're going to you know arm

[1:30:49] Voice 4: wrestle over who gets to go first and i think that was some of the right now like the criteria

[1:30:55] Voice 4: in the policy is about presence absence of content that is a method of choosing but there's also

[1:31:03] Voice 4: other criteria about how how effective an ocp is right now in a you know are there other signs that

[1:31:11] Voice 4: um trigger an OCP needing to be reviewed sooner than another community so I think that's where

[1:31:21] Voice 4: it's I think that's the interesting work that we need to get out of the trustees to be very open

[1:31:27] Voice 4: and honest about what kind of criteria and triggers help decide who gets to go you know

[1:31:35] Voice 4: the order that we take these in or how do we bump them up um because they're if we just go

[1:31:43] Voice 4: with a schedule that you know we put this on a map of you know you get this done on a rotation

[1:31:49] Voice 4: um but then you have one community is you know showing other signs where it's not working or

[1:31:55] Voice 4: it's you know the ocp is failing the community somehow how do we bump

[1:31:59] Voice 4: that up so yeah so no it's

[1:32:01] Voice 9: yeah i hardly agree it should not just be some schedule that's adopted in 2022 and then it's

[1:32:07] Voice 9: realized in 2028 um but i don't know whether you know so making space for some of those uh

[1:32:15] Voice 9: criteria should be easily done um we will never avoid however the critical decision-making moment

[1:32:24] Voice 9: of the budget process with a recommendation from regional planning committee whether it was because

[1:32:30] Voice 9: because the LTC is like different colors

[1:32:32] Voice 9: or it's because it's a fundamental environmental need.

[1:32:37] Voice 9: I think the nexus of the decision-making

[1:32:40] Voice 9: is going to be through the budget process

[1:32:42] Voice 9: on a scheduled basis.

[1:32:45] Voice 9: And there will inevitably be tough decisions to make.

[1:32:49] Voice 9: And it just seems like we've either culturally

[1:32:54] Voice 9: or organizationally avoided some of these discussions

[1:32:56] Voice 9: where um and it's leading to um actually a cycle of needing to in a more accelerated way

[1:33:06] Voice 9: update some of our ocps so it's self-defeating in a way so i think incorporating those and

[1:33:14] Voice 9: eventually ending up with a process where exactly like trustee patrick's talking about

[1:33:19] Voice 9: exceptional or current circumstances need to be brought into that conversation who's making those

[1:33:25] Voice 9: pitches to trust council as a whole during the budget process um is it um is it filtered by

[1:33:32] Voice 9: rpc they do the hard work like committee should that's what we currently have as our as the

[1:33:37] Voice 9: intention um a general indication from staff that these these look you know from a professional

[1:33:44] Voice 9: assessment perspective here's what looks like should be on the rotunda in the short term

[1:33:50] Voice 9: then it goes to the political bodies to go yes but this is an emerging issue that we haven't

[1:33:56] Voice 9: to trust hornby needs to go higher on the list and then some conversation that speaks to that

[1:34:01] Voice 9: i can't see a way around that post that that political discussion is that as the ultimate

[1:34:07] Voice 9: filter at the end of the day i'm just hoping we get one so that we're not moving around

[1:34:14] Voice 9: or moving into a new trust council with the same um a 1999 2000 type of analysis on how we

[1:34:25] Voice 9: um do this so is it mature enough to have that conversation trust council what would be the

[1:34:30] Voice 9: best way to have that conversation um you may want to contemplate that if regional planning

[1:34:35] Voice 9: committee hasn't and they're just doing what they did or if we're just taking it and putting it in

[1:34:40] Voice 9: front of trust council again where it got no space in march and this is important what would be a

[1:34:47] Voice 9: better way to do it um is it a facilitated conversation is it me getting up there and

[1:34:54] Voice 9: saying oh this is really important and here's what we should do let's get this thing passed

[1:34:58] Voice 9: and then amend later um or do we just leave it uh

[1:35:07] Voice 6: trustee fast thanks

[1:35:09] Trustee Fast: i think this issue of uh

[1:35:10] Trustee Fast: of the criteria for selecting uh priorities is reminding me of the criteria that um

[1:35:19] Trustee Fast: islands trust conservancy have about which projects to take on and how to prioritize them

[1:35:25] Trustee Fast: And it strikes me that that's a model that's working internally. Also, I think, however, it's different. And because, of course, we've got the political side of it.

[1:35:44] Trustee Fast: And I like the idea of having a facilitated workshop-y kind of discussion around what are the criteria.

[1:35:54] Trustee Fast: I know I've been thinking about this all the way through this term and put together a few thoughts several occasions, but I'm not aware of what the Regional Planning Committee has come up with in terms of criteria.

[1:36:06] Trustee Fast: And I would support getting somebody in to run a facilitated workshop, or that Russ could do it as he did in the strategic planning sessions at the beginning of the term, which were so useful and worked really well.

[1:36:22] Voice 7: Those work good.

[1:36:23] Trustee Fast: Yeah. That's my input.

[1:36:28] Voice 1: Trustee Patrick.

[1:36:30] Voice 4: And I would support some form of a facilitated conversation on this, because this is important.

[1:36:36] Voice 4: We don't want this to come down to just some emotional political plea during the budget process. I think the idea is that there's some structure behind there that when you're ready, you're ready, and it makes sense, and there's some supporting.

[1:36:51] Voice 4: you know will there be you know we're never going to avoid the emotional demands during the budget

[1:36:58] Voice 4: process but you know I think some of this is about getting better incorporated into the strategic

[1:37:03] Voice 4: planning process from the you know the local planning committee so there's some structural

[1:37:08] Voice 4: things that are changing and I think it's worth the conversation to get that you know flush out

[1:37:15] Voice 4: some of these issues.

[1:37:20] Voice 12: Dan Rogers. Yeah I'm not going to repeat what was said because I agree

[1:37:23] Voice 12: with what it said but i guess my question is uh how do we create the space for this to occur

[1:37:31] Voice 12: given that there's two trust councils left in this term and given that uh we need to create

[1:37:38] Voice 12: um space for uh the i i despite whatever motions the turn of ltc might have passed

[1:37:49] Voice 12: um the trust council discussion that's undoubtedly going to unfold if not in june and in in september

[1:37:57] Voice 12: and um i guess the governance discussion that's also going to unfold so i mean my my my my

[1:38:05] Voice 12: my what i'm thinking is is that i agree that we should have a facilitated conversation that

[1:38:13] Voice 12: is with somebody um that's not the cao necessarily not that he's not entirely capable but um and it

[1:38:21] Voice 12: would be great to do that in june or in september uh but do we have the time to do it in june or

[1:38:28] Voice 12: september i think

[1:38:30] Voice 9: we have time to organize that with respect for

[1:38:33] Voice 12: june yeah don't

[1:38:34] Voice 12: right so then

[1:38:35] Voice 12: in september but if we did it in september um and that that's the recommendation to trust council

[1:38:43] Voice 12: to do that to sit down and actually have a workshop around this um and make some of those

[1:38:49] Voice 12: discussions if if the rpc is not going to or unless rpc wants to do but it doesn't sound like

[1:38:57] Voice 12: they do so oh

[1:38:59] Voice 9: yeah they forwarded it they forwarded it to trust councils and understand it so

[1:39:03] Voice 9: So it's going, and so I'm just trying to think of the right way to approach it with Trust Council

[1:39:09] Voice 9: so we don't have the same results as last time, where it seems to be this is just too big to have this conversation.

[1:39:20] Voice 9: So if it's too big, then what makes it more digestible?

[1:39:23] Voice 9: And we're kind of going through the same cycle again.

[1:39:27] Voice 9: So maybe it'll have a smooth ride, or maybe there'll be an up-and-up conversation

[1:39:31] Voice 9: to then bridge us to exactly what we're talking about,

[1:39:34] Voice 9: a dedicated workshop in September.

[1:39:37] Voice 9: I'm loathe to let this recommend that this work go by the Bible.

[1:39:41] Voice 9: This is as close as we've gotten to trying to have some work

[1:39:50] Voice 9: and project, what's the right word, discipline,

[1:39:56] Voice 9: or policy-based discipline on how we do our work.

[1:40:00] Voice 9: and it'd be great to start off a new term with um support for some sort of change so

[1:40:07] Voice 9: um i expect it's on the agenda um it's being forwarded from rpc so i'll put my mind to how

[1:40:12] Voice 9: that will be approached and how we would speak to it can i yeah

[1:40:22] Voice 1: yeah trustee fast go ahead

[1:40:26] Trustee Fast: i think this is super important and i just want to reinforce what the uh cao was saying because

[1:40:31] Trustee Fast: Because from me as a sort of outsider or as somebody with a foot in a municipality, as well as the Islands Trust, these official community plans are ancient and they're fossilizing.

[1:40:45] Trustee Fast: And I think they are holding the trust back and I don't think they're responding to the swift changes that are happening in British Columbia and in the islands.

[1:41:01] Trustee Fast: and uh i including climate concerns and all these kinds of things so i i just think um

[1:41:10] Trustee Fast: what is an official community plan do we are we opting out of that i think it's really

[1:41:16] Trustee Fast: important to to update that and and mr

[1:41:21] Trustee Fast: chair just for

[1:41:21] Voice 9: it's it's not just ocps this is directing

[1:41:25] Voice 9: directing um you know work ltc work which is often ocp amendments but it could be land use

[1:41:37] Voice 9: bylaw amendments or it could be something you know a minor thing on the island so this policy

[1:41:44] Voice 9: 591 is to try and order um ltc work now so that's why it's it's uh an important theme

[1:41:58] Voice 9: special projects um review of applications it's kind of got it all in there um so yeah thanks for

[1:42:07] Voice 9: that

[1:42:10] Voice 1: laura patrick i

[1:42:12] Voice 4: just want another complexity to this russ is that it's not equal across the

[1:42:18] Voice 4: geographic regions some of the southern islands don't understand what the problem is they've been

[1:42:24] Voice 4: been able to progress a number of their projects through without any pushback or hesitancy on what

[1:42:34] Voice 4: they wanted to do where we hear you know the northern islands isn't necessarily over here

[1:42:38] Voice 4: we're not getting our projects so it that's a that's a difficult conversation when we're at

[1:42:43] Voice 4: trust council for some to really truly understand what you're trying to achieve when they're not

[1:42:48] Voice 4: seeing it themselves and don't know that that means there's going to be a change

[1:42:52] Voice 4: change um and so that's why i think the facilitation facilitated conversation so important

[1:43:03] Trustee Fast: bearing in mind bearing in mind that both are going to be electronic trust council discussions

[1:43:09] Trustee Fast: so challenging perhaps um

[1:43:15] Voice 2: yeah you know i'd like to dig into this deeper but i i feel the necessity

[1:43:20] Voice 2: to come back to the schedule which is before us um but i'll just remark that there are incredible

[1:43:28] Voice 2: incredible complexities here surrounding the work. And I think that if I come back to, I agree

[1:43:40] Voice 2: with some kind of workshop event. But the interesting thing is, is that we need all the

[1:43:49] Voice 2: trustees to really take this up as a serious exercise and participate fully. Because we do

[1:43:58] Voice 2: do often hear those emotional things are that are kind of almost even 11th hour, potentially,

[1:44:06] Voice 2: that the opportunity to articulate those concerns hasn't either been available to them, or that that

[1:44:12] Voice 2: has not been raised prior. And it's difficult to move forward on a big project like this,

[1:44:23] Voice 2: if it's not necessarily clear what all the motivations and interests are.

[1:44:31] Voice 2: And we seem to end up in this place of indecision, which doesn't help.

[1:44:39] Voice 2: So somehow we need to get from where we are to this better place

[1:44:44] Voice 2: where we're embracing the work and contributing in a way to advance it.

[1:44:50] Voice 2: I'm not totally sure how to do that.

[1:44:53] Voice 2: But anyway, on the agenda, it looks pretty fulsome. We're going to see this again on the 8th, I believe. And I'm presuming, Laurie, that the two trustees that are bringing forward new business are aware of the June 8th, obviously prior to that, in order for you to assemble it in the package.

[1:45:15] Voice 2: because I think we've heard at our previous meeting

[1:45:19] Voice 2: said it's really important that we get this material

[1:45:21] Voice 2: into the agenda and that it's clear to everybody

[1:45:23] Voice 2: what's on the agenda so that we don't end up

[1:45:26] Voice 2: with surprise elements being brought in during

[1:45:32] Voice 2: either at the beginning of council

[1:45:34] Voice 2: or later on in the council meeting.

[1:45:37] Voice 2: So is that, are they aware of the timing?

[1:45:41] Voice 15: Yes, Chair Locke, I reiterated yesterday in emails,

[1:45:44] Voice 15: June 2nd is the deadline for written submissions

[1:45:46] Voice 15: for the agenda package.

[1:45:48] Voice 2: Right, thank you.

[1:45:49] Voice 2: And I do know that you would have done that.

[1:45:51] Voice 2: So thank you for that.

[1:45:53] Voice 2: CAO, what further do you need from us?

[1:45:56] Voice 2: I'm not hearing anything about structure or timing.

[1:45:59] Voice 2: Seems like where we're going.

[1:46:02] Voice 2: Over to you.

[1:46:03] Voice 2: That's it.

[1:46:04] Voice 2: Thanks.

[1:46:06] Voice 2: Well, if there's nothing further then,

[1:46:08] Voice 2: I will now move to item 8.2.1.1,

[1:46:12] Voice 2: which is rescheduling executive committee

[1:46:14] Voice 2: for July 6th business meeting to accommodate.

[1:46:18] Voice 2: Mr.

[1:46:19] Voice 12: Chair, are we just going to push through

[1:46:21] Voice 12: to the in-camera session?

[1:46:23] Voice 12: Because I wouldn't mind a break at some point.

[1:46:27] Voice 2: I was contemplating getting through to this section

[1:46:32] Voice 2: quite possibly recessing correspondence,

[1:46:37] Voice 2: maybe addressing correspondence

[1:46:39] Voice 2: and then going into the in-camera section.

[1:46:42] Voice 2: So I wouldn't mind just wrapping up this section

[1:46:46] Voice 2: and then let's pause at correspondence.

[1:46:49] Voice 2: Is that all right?

[1:46:52] Voice 2: Sure.

[1:46:53] Voice 2: Trustee Fast.

[1:46:55] Trustee Fast: I just have a question about what's called on the agenda

[1:46:59] Trustee Fast: governance and management review report,

[1:47:02] Trustee Fast: but the title on the report itself

[1:47:04] Trustee Fast: is Islands Trust Governance Review.

[1:47:06] Trustee Fast: And I'm wondering why that word management is in there.

[1:47:09] Trustee Fast: i've been trying to uh keep it clearer to people when i'm speaking about it uh

[1:47:18] Voice 2: who has an answer

[1:47:19] Voice 2: for that question i think it is management yeah

[1:47:23] Voice 9: i i don't know okay well let's just

[1:47:28] Trustee Fast: i'm just looking at the cover page yeah

[1:47:31] Voice 1: let's just clarify that

[1:47:32] Voice 1: in our agenda great

[1:47:34] Trustee Fast: thank you

[1:47:38] Voice 2: um so is that all right we'll continue on this section we'll break before uh um before we get

[1:47:45] Voice 2: to correspondence and then we'll continue from there is that all right with everybody

[1:47:49] Voice 2: okay so um the that seems pretty straightforward uh laurie do you want to speak to this or uh you

[1:47:58] Voice 2: want to just go straight to the motion uh

[1:48:00] Voice 15: well just briefly chair luck it's a meeting uh hosted

[1:48:04] Voice 15: by the southern gulf islands forum with regards to anchorages um and mla olsen's office as it

[1:48:10] Voice 15: states in the rfd um the meeting date was uh held for july 6th and um they've already set that out

[1:48:18] Voice 15: so in order to for executive committee to attend we'd have to switch over and the next day seems

[1:48:24] Voice 15: appropriate if that works for everybody involved july 7th

[1:48:28] Voice 2: all right so any concerns somebody would

[1:48:31] Voice 2: like to make a motion i'll

[1:48:36] Voice 12: move that the executive committee reschedule is july 6 2022 regular

[1:48:39] Voice 12: regular business meeting to July 7th, 2022.

[1:48:43] Voice 2: And it moved to have a seconder, Trustee Fass.

[1:48:46] Voice 2: Thank you.

[1:48:46] Voice 2: Any discussion?

[1:48:48] Voice 2: Just

[1:48:49] Trustee Fast: to let everybody know that Islands Trust Conservancy

[1:48:52] Trustee Fast: also moved its meeting yesterday.

[1:48:55] Voice 1: Okay, thank you for that.

[1:48:57] Voice 1: All those in favor?

[1:49:00] Voice 2: That carries.

[1:49:02] Voice 2: All right then, so just briefly,

[1:49:05] Voice 2: any LTC Chair reports on local advocacy topics?

[1:49:09] Voice 2: Raise your hand if you have anything otherwise.

[1:49:13] Voice 2: let's recess i guess the desire to recess is greater than the desire to talk to advocacy

[1:49:19] Voice 2: so let's recess for 10 minutes we'll come back at uh in trouble with more than one clock as you

[1:49:26] Voice 2: never know what the time is uh we'll just come back in 10 minutes which will be uh 11 0 uh 2 okay

[2:01:16] Voice 6: Well, Vice Chairs and staff, welcome back.

[2:01:19] Voice 2: How come my video's not on?

[2:01:22] Voice 2: There we go.

[2:01:27] Voice 2: Okay, so this brings us to Section 10, if I'm not mistaken.

[2:01:33] Voice 2: And we have a couple pieces of correspondence here.

[2:01:36] Voice 2: I'll just go through them.

[2:01:38] Trustee Fast: I don't think

[2:01:39] Trustee Fast: Trustee Rudd, there he is.

[2:01:41] Trustee Fast: Okay.

[2:01:42] Voice 2: Oh, I thought I saw him on there.

[2:01:44] Voice 2: Anyway, my mistake.

[2:01:46] Voice 2: So we're in Section 10.

[2:01:48] Voice 2: Again, I'll just go through these.

[2:01:51] Voice 2: There's not too many.

[2:01:52] Voice 2: Salt Spring LTC advocacy letter, Fulford cleanup, and more destruction.

[2:02:01] Voice 2: Yeah, you know, I can't help but feel the pain when I get these letters with respect to the ongoing issues surrounding cleanup of derelict vessels and marine debris.

[2:02:19] Voice 2: So there's a suggestion for a motion there.

[2:02:23] Voice 2: How do the vice-chairs like to proceed?

[2:02:26] Voice 2: Do you just want to go straight to the motion

[2:02:27] Voice 2: or do you want to have some discussion on this one?

[2:02:29] Voice 2: Dan Rogers.

[2:02:30] Voice 12: Okay, I totally get their pain

[2:02:34] Voice 12: and I think this issue is huge.

[2:02:36] Voice 12: I'm not quite sure how this became an EC matter.

[2:02:39] Voice 12: As I read the master motion,

[2:02:41] Voice 12: it looks like they were going to ask,

[2:02:43] Voice 12: the LTC was going to ask staff

[2:02:46] Voice 12: and there's no context to this,

[2:02:47] Voice 12: so I'm not quite sure what the ask is of EC.

[2:02:52] Voice 12: One of

[2:02:53] Voice 12: the Salt Spring trustees could help me out

[2:02:57] Voice 12: with what the ask of EC is here.

[2:03:01] Voice 1: I don't actually recall.

[2:03:03] Voice 1: I

[2:03:04] Voice 2: apologize for that.

[2:03:05] Voice 2: I wasn't prepared for that one.

[2:03:09] Trustee Fast: Laura has hand her hand up.

[2:03:10] Voice 2: And I see Claire Freyda has jumped in,

[2:03:12] Voice 2: so I think that possibly she's here to help us.

[2:03:18] Voice 3: Well, perhaps if I could, should I trust you, Patrick, comment first, and I'm available.

[2:03:22] Voice 3: Thank you.

[2:03:29] Voice 4: Oh, sorry.

[2:03:31] Voice 4: I'm not entirely certain why it's here.

[2:03:35] Voice 4: Maybe Claire knows why it's at the EC agenda.

[2:03:36] Voice 4: But I do know the purpose of this was in regards to the dock sections that are not being disposed of and are being used and anchored throughout all of our harbors as island marinas.

[2:03:52] Voice 4: um and that that was the purpose of this was you know when these large marinas are uh updating

[2:03:59] Voice 4: their docks that they're the province or who should be responsible to ensure that there's a

[2:04:04] Voice 4: cradle to grave disposal of these old unprotected styrofoam docks

[2:04:14] Voice 6: indeed i saw

[2:04:16] Voice 11: yeah i understood

[2:04:16] Voice 11: the context

[2:04:17] Voice 12: i just i are you is it here because the local trust committee asked the chair of trust

[2:04:24] Voice 12: trust council to write and therefore the EC has to sign off on that is that is that the reason why

[2:04:30] Voice 12: it's here director freighter

[2:04:32] Voice 3: okay I'll admit I'm a bit fuzzy as well but I think I do recall a

[2:04:36] Voice 3: conversation there's been a lot happening I do recall a conversation around that this might be

[2:04:40] Voice 3: a letter that was best coming from the islands trust chair rather than from one one local trust

[2:04:46] Voice 3: committee because it's of interest to the whole region and because the trust has done prior

[2:04:51] Voice 3: our advocacy at UBCM around derelict docks

[2:04:55] Voice 3: and having provincial leadership around the encapsulation

[2:04:58] Voice 3: of styrofoam and prepared docks.

[2:05:01] Voice 3: So I think that's why it's here is for you to contemplate,

[2:05:04] Voice 3: would you prefer that this letter go

[2:05:06] Voice 3: as a ILS trust chair letter or as a SSI chair letter?

[2:05:10] Voice 2: Right, so you've triggered my memory there, Claire.

[2:05:13] Voice 2: Thank you.

[2:05:13] Voice 2: You actually raised this with me to say,

[2:05:17] Voice 2: was this a Salt Spring Island only issue

[2:05:20] Voice 2: or is it more of a federation wide issue?

[2:05:22] Voice 2: And I think I suggested that it is a federation wide issue

[2:05:26] Voice 2: and let's put it on the agenda to see if the vice-chairs

[2:05:29] Voice 2: agree with that or not.

[2:05:31] Voice 2: So yeah, so indeed the motion that's on the front page here

[2:05:36] Voice 2: is from the Salt Spring LTC and so if we thought

[2:05:42] Voice 2: this was a federation wide issue, then indeed I'd be happy

[2:05:46] Voice 2: to write that letter on behalf of council

[2:05:47] Voice 2: as well as Salt Spring.

[2:05:48] Voice 2: So, Vice-Chairs, what do you think?

[2:05:54] Trustee Fast: It's too well in here.

[2:05:55] Trustee Fast: I don't know very much about it.

[2:05:56] Trustee Fast: I haven't seen chunks of docks being used as far as I can recall.

[2:06:03] Trustee Fast: Maybe Dan knows more about how sound, certainly derelict and damaged vessels.

[2:06:15] Trustee Fast: But I'm not familiar, so I'm just letting you know why I'm being quiet.

[2:06:19] Voice 1: Yeah.

[2:06:20] Voice 1: Dan Rogers?

[2:06:23] Voice 12: Well, yeah, this would have been a perfect motion to take to AVI-CC and to UBCM.

[2:06:30] Voice 12: I don't think we can skip AVI-CC and go straight to UBCM, can we?

[2:06:35] Voice 12: Yes.

[2:06:35] Voice 12: You

[2:06:36] Voice 3: can, if you wish.

[2:06:37] Voice 12: I mean, it seems to me that this is the kind of motion that you get some traction if UBCM is on board with it.

[2:06:46] Voice 12: and um interestingly i having read this now i just saw some facebook posts about a week ago

[2:06:56] Voice 12: on keats where somebody was replacing their dock and was offering to anybody who would take it away

[2:07:02] Voice 12: their old dock and i'm going no no no don't do that um you know go get the styrofoam and and

[2:07:13] Voice 12: and there should be a provision if you're going to apply for a dock permit that you have to dispose

[2:07:17] Voice 12: properly of your old dock i mean i guess that's the only way to do this and i guess there isn't

[2:07:22] Voice 12: any of that kind of a provision um anyway i would i happy to have the trust i'm not sure

[2:07:32] Voice 12: i go suppose it fits in somewhere in one of our strategic plan items i'm not sure which one

[2:07:38] Voice 12: offhand but I'd be happy if this was a motion that we sent to UBCM to have them do it and I'd be

[2:07:45] Voice 12: happy if the trust chair wrote a letter to the that basically said you should have a cradle to

[2:07:52] Voice 12: grave strategy when that you should that there should be a requirement that when you get a doc

[2:07:58] Voice 12: you have to either put a I don't know what the right word what's the word when you have to put

[2:08:04] Voice 12: put money aside, an escrow account, a bond or something

[2:08:11] Voice 12: like that, that will, when it's time

[2:08:15] Voice 12: to dispose of it, or if the government has to come in and dispose of it, that there'll be money

[2:08:19] Voice 12: aside to do that, rather than have taxpayers have to clean up the mess. So I don't know,

[2:08:26] Voice 12: what do you think, Claire? Do you think we should make it a UBCM resolution? Or do you think we

[2:08:30] Voice 12: should just write a letter on behalf of the trust.

[2:08:34] Voice 3: What do I think on that? I think a letter might

[2:08:38] Voice 3: suffice. Certainly the last resolution that we took to UBCM on this matter was relating to like

[2:08:44] Voice 3: styrofoam and encapsulating styrofoam for new docks and they rooted that

[2:08:48] Voice 3: through their recycling. It

[2:08:49] Voice 3: got rooted through like the response you got wasn't really appropriate but we never did get

[2:08:54] Voice 3: UBCM to go back for a more appropriate response. So certainly it could be either. I think a letter

[2:08:58] Voice 3: at this point is simpler um in terms of staff time but um certainly either could work um i don't know

[2:09:06] Voice 3: that what the rules are around ten years there may in fact already be rules in place that simply

[2:09:10] Voice 3: aren't being enforced and i see the cao with this hand up perfect

[2:09:14] Voice 1: cao hossenfeld uh

[2:09:16] Voice 9: wet blanket um

[2:09:19] Voice 9: so claire opened with the statement with oh i'm not quite sure because i'm so busy and then during

[2:09:24] Voice 9: in her um update earlier today and we went through the 22 items she indicated that she can't get all

[2:09:30] Voice 9: those done because there's too much going on um this might be a very valid or it is a very valid

[2:09:37] Voice 9: piece of work if you want to go down this route i suggest we go back to the fuel look at some of the

[2:09:44] Voice 9: things that um claire's responsible similar letters or different letters and either accept

[2:09:50] Voice 9: that some of those won't get done or maybe remove a couple of those as we contemplate

[2:09:56] Voice 9: um some renewed advocacy on this project thank you well

[2:10:05] Voice 2: thank you for those sober words so i guess

[2:10:08] Voice 2: um i might just remark that this started out as an interest at salt spring um and and staff i guess

[2:10:14] Voice 2: were asked to prepare a letter at the salt spring and staff went to seek advice from trust area

[2:10:20] Voice 2: of services and and then it's end up ended up here because of that and so maybe it actually

[2:10:26] Voice 2: just needs to simply fall back that there's a letter prepared by the salt spring office to

[2:10:30] Voice 2: support the salt spring local trust committee's needs and not escalate it further i think it

[2:10:36] Voice 2: probably has the same um magnitude of relevance to flynn rowe as it would be as if it came from

[2:10:44] Voice 2: from EC or otherwise.

[2:10:47] Voice 2: So Claire,

[2:10:49] Voice 2: you have a remark there?

[2:10:51] Voice 3: Just to offer clarity that advocacy letters

[2:10:53] Voice 3: for local trust committees are prepared

[2:10:55] Voice 3: by Trust Area Services.

[2:10:56] Voice 2: So

[2:10:57] Voice 3: it's our team regardless of whose signature it goes under.

[2:11:01] Voice 2: Right, so if we're getting bang for our buck

[2:11:04] Voice 2: as a phrase that's used probably inappropriately,

[2:11:10] Voice 2: it doesn't make a difference as to whether or not

[2:11:12] Voice 2: it comes from EC or Salt Spring.

[2:11:14] Voice 2: but obviously we would reference the Salt Spring motion

[2:11:17] Voice 2: in any letter that came from the chair via EC.

[2:11:22] Voice 1: Is that correct?

[2:11:30] Trustee Fast: Yes.

[2:11:31] Voice 1: Okay.

[2:11:33] Voice 2: So vice-chairs, what would you like to do?

[2:11:36] Voice 2: Otherwise I'll make a motion.

[2:11:39] Voice 12: Make a motion.

[2:11:40] Voice 2: I direct that or I would move that EC direct staff

[2:11:46] Voice 2: to write a letter to Ministry of Forest Lands

[2:11:49] Voice 2: lands and natural resource operation,

[2:11:51] Voice 2: advocating for the proper disposal of replaced docks.

[2:12:01] Voice 1: Do I have a seconder?

[2:12:04] Voice 1: Seconded by Trustee Fast.

[2:12:05] Voice 2: Any discussion?

[2:12:07] Voice 2: All those in favor?

[2:12:10] Voice 2: That carries.

[2:12:11] Voice 2: So in order to reduce the burden,

[2:12:13] Voice 2: just make it short and sweet and we'll get it out the door.

[2:12:16] Voice 2: Thank you.

[2:12:18] Voice 2: 10.2, save the

[2:12:20] Voice 12: date, Trans Mountain.

[2:12:21] Voice 12: Mr. Chair, if I could,

[2:12:22] Voice 12: I want to take the CAO up on his offer his recommendation that we go back to the fuel and take some things off the trust area services, follow up action list.

[2:12:32] Voice 12: And if I could have a moment.

[2:12:37] Voice 12: I probably could could make a couple of suggestions.

[2:12:43] Voice 12: questions um

[2:12:46] Voice 1: is that uh satisfactory

[2:12:51] Voice 2: to vice chair members to go back and look at that

[2:12:55] Voice 2: i see thumbs up over to you dan well

[2:12:58] Voice 12: yeah i'm sorry i'm just scrolling through the list right

[2:13:02] Voice 12: now. And I hate to take it off, but I think that six and seven and

[2:13:17] Voice 6: eight and I

[2:13:31] Voice 12: don't know,

[2:13:32] Voice 12: maybe not. Taking six and seven off sends a bad message. But eight could probably come off the

[2:13:39] Voice 12: follow-up action list because it's getting zero traction at at trust council the only one seems

[2:13:45] Voice 12: to be interested in it actively is is the executive committee and myself um um i'm just sorry

[2:13:56] Voice 12: um what's in progress still so

[2:14:02] Voice 2: while you're reflecting on that dan i i was wondering why

[2:14:06] Voice 2: why actually number five wasn't actually completed

[2:14:10] Voice 2: and why that's still on there?

[2:14:12] Voice 2: Because I don't know that it's not dependent upon us doing anything.

[2:14:17] Trustee Fast: It's not completed because the

[2:14:19] Voice 2: process

[2:14:20] Trustee Fast: is still underway

[2:14:24] Trustee Fast: and we may still call on the trust.

[2:14:26] Trustee Fast: But

[2:14:27] Voice 12: then they can make

[2:14:27] Voice 12: a renewed request.

[2:14:28] Voice 2: Yeah, exactly.

[2:14:33] Trustee Fast: Oh, this weekend is when the province is finally holding its engagement.

[2:14:40] Trustee Fast: sessions and uh if we pull it off the table today uh then it might take me months to get it back on

[2:14:48] Trustee Fast: and uh meanwhile it makes it look like the islands trust is pulled out i see it's

[2:14:54] Voice 12: heating up okay so

[2:14:56] Voice 12: let me let me just ask a question i mean i can quite i think we could take eight off the table

[2:15:02] Voice 12: yes i i i know that it's not a particularly good message to take six and seven off the table but

[2:15:09] Voice 12: there's been no traction around either of those and one of the comments that was made a while ago

[2:15:15] Voice 12: about number seven in particular was that there were lots of other organizations that were doing

[2:15:19] Voice 12: climate change seminars from an indigenous perspective and we could be piggybacking on

[2:15:24] Voice 12: the work that's going on there i guess my question would be is if we took six and seven off of our

[2:15:31] Voice 12: our agenda, is that going to send a, is that going to be, I mean, I don't want to send a

[2:15:39] Voice 12: message that they're not important to us. It's just that there's no active work going on related

[2:15:44] Voice 12: to that. Director Frater?

[2:15:47] Voice 3: Certainly, I can't say what the, you know, how others might take

[2:15:50] Voice 3: the message. I will note they've been on your, like the number six has been on your agenda since

[2:15:54] Voice 3: August of 2020. So we haven't had movement in two years. Certainly, I think some of that work

[2:16:00] Voice 3: would become part of the orientation program for new trustees so I think if there was critique

[2:16:05] Voice 3: we could certainly reference that we expect that that would be incorporated into that

[2:16:09] Voice 3: body of work I think seven and eight could go seven as I noted probably what we were going

[2:16:15] Voice 3: to have done is return to you saying you think has done a really terrific job and there's also

[2:16:20] Voice 3: some other agent many other agencies that are doing indigenous perspectives on climate change

[2:16:24] Voice 3: that we could do rather than undertake it ourselves we just haven't had time to pull

[2:16:28] Voice 3: together that so i do think you could remove six seven and eight and

[2:16:34] Voice 10: mr chair um

[2:16:34] Voice 9: thank you for that

[2:16:36] Voice 9: and thanks for the time to do this uh for some of these the question is and in the heat of making

[2:16:43] Voice 9: motions it's is the islands trust the best positioned organization what is it bringing

[2:16:49] Voice 9: to the table um from um a given direction and right now we don't have the capacity as we

[2:16:57] Voice 9: understand to um honor um six and seven i wouldn't think from an in-house perspective

[2:17:05] Voice 9: um we would rely on others to assist us so um all

[2:17:11] Voice 12: right thank you for that i mean the one at number

[2:17:14] Voice 12: six was an internal training not an external training oh right

[2:17:18] Voice 7: and it's lost in the motion

[2:17:20] Voice 12: and it's just completely and it was a great idea that has that never got any traction mostly i

[2:17:28] Voice 12: think because of a lot because of covid but whatever um and it i think the time may have

[2:17:36] Voice 12: escaped anyway i'm going to move that we remove numbers six seven and eight from the follow-up

[2:17:43] Voice 12: action list for the director of trust area services

[2:17:49] Voice 2: okay do i have a seconder for that

[2:17:52] Voice 2: let me get my screen i'm trying to go through that list here at the same time

[2:17:58] Voice 2: uh seconder is anybody laura

[2:18:01] Trustee Fast: patrick is seconding

[2:18:02] Trustee Fast: for

[2:18:03] Voice 2: some reason she's not on my screen there she is thank you so that's moved and seconded um

[2:18:11] Voice 2: You know, this is obviously all on the fly.

[2:18:13] Voice 2: So is there any discussion and or amendments?

[2:18:19] Voice 2: I can't help but think that item one might be something that if we asked, if we reflected on the question from the CAO, do we actually have the ability to influence that change?

[2:18:33] Voice 2: It's been on there a long time, and I think it was one that I ended up putting on there.

[2:18:37] Voice 2: so

[2:18:38] Voice 3: in my view that one can stay that one is being tucked into the crown land agreement

[2:18:43] Voice 3: very slow project but having it there is a reminder that that concept needs to be built

[2:18:49] Voice 3: into any agreement thank

[2:18:51] Voice 2: you well that's great to hear that um um so uh then if i'm not hearing

[2:18:56] Voice 2: anything else then uh from others for any amendments or other discussion then i'll call

[2:19:03] Voice 2: for the vote and ask for you to vote all those in favor and any opposed none opposed that carries

[2:19:12] Voice 2: okay thank you dan that helps um anything else on revisiting this list then i'm going to jump back

[2:19:21] Voice 2: to our correspondence and um we've got save the date transmountain email um those dates are

[2:19:29] Voice 2: are fully occupied for myself.

[2:19:32] Voice 2: So I'm certainly not attending.

[2:19:34] Voice 2: Again, how much influence can we have here?

[2:19:36] Voice 2: Certainly we participated in this conversation in the past.

[2:19:41] Voice 2: Is there any, Claire, do you have any remarks?

[2:19:45] Voice 3: No, simply that we don't have staff availability to attend.

[2:19:49] Voice 2: Exactly.

[2:19:49] Voice 2: So trustees, you want to just receive this information

[2:19:53] Voice 2: or are you interested in attending?

[2:19:55] Voice 2: And in which case on your own direction, you could do so.

[2:19:59] Voice 2: So I think it's virtual.

[2:20:02] Voice 2: All right, so we'll just receive it for information.

[2:20:04] Voice 2: I'm not seeing any hands jumping up.

[2:20:07] Voice 2: 10.3 BC launches new program to accelerate climate action.

[2:20:11] Voice 2: That's just dated the 16th.

[2:20:13] Voice 2: I wasn't sure if this had gone to all trustees or not,

[2:20:15] Voice 2: but is there some direction recommended here?

[2:20:18] Voice 2: Claire Freider.

[2:20:20] Voice 3: So yes, I can let you know staff do tend,

[2:20:22] Voice 3: there's a webinar today actually,

[2:20:23] Voice 3: that staff will be attending

[2:20:25] Voice 3: to better understand this program.

[2:20:27] Voice 3: we do understand we will be receiving funding through this

[2:20:31] Voice 3: with the anticipation that you would of course

[2:20:33] Voice 3: like us to participate.

[2:20:35] Voice 3: And generally we're waiting further details,

[2:20:38] Voice 3: but it seems that while we may receive money in this fiscal,

[2:20:41] Voice 3: it doesn't need to be spent for three years.

[2:20:43] Voice 3: So there will be some time and space to work out

[2:20:46] Voice 3: how you might wish to allocate the new funding.

[2:20:49] Voice 3: In this year, I understand our expectation

[2:20:51] Voice 3: is that the reporting requirements will be fairly light

[2:20:54] Voice 3: with more detailed reporting expected in future fiscal years so we will return to you with more

[2:21:01] Voice 3: detail as it is received we are expecting more through the webinar and they have promised further

[2:21:06] Voice 3: follow-up

[2:21:07] Voice 2: okay so do we need to take any action today is it has this been circulated to trustees

[2:21:13] Voice 2: or should we be circulating it to trustees uh

[2:21:16] Voice 3: i think we will circulate when we have a more

[2:21:18] Voice 3: specific knowledge particularly around the amount of funding we are to receive okay

[2:21:23] Voice 2: so receive it

[2:21:24] Voice 2: for information then is that all right vice chairs okay next item then 10.4 government of canada

[2:21:31] Voice 2: engaging canadian national adoption strategy to build a climate ready economy and communities

[2:21:36] Voice 2: news release um that's obviously a news release would have gone out to everybody uh director

[2:21:41] Voice 2: any suggestion there um

[2:21:45] Voice 3: no not at this time so

[2:21:47] Voice 2: then it's all right as vice chairs will receive

[2:21:48] Voice 2: that for information as well okay by general consent so now we've got a couple of uh letters

[2:21:57] Voice 2: here from uh citizens in our community 10.5 hodgson regarding gabriella bylaws email dated

[2:22:04] Voice 2: may the 17th i think there was an expectation they might be on our agenda but that has been

[2:22:09] Voice 2: deferred until our next agenda and indeed in consideration of some of the things that are

[2:22:15] Voice 2: are captured in that letter, as well as the third one.

[2:22:20] Voice 2: Is there any direction here with respect to the email

[2:22:24] Voice 2: from Hodson, we'll just receive that for information

[2:22:26] Voice 2: and we'll consider it when and if that by-law

[2:22:28] Voice 2: comes back to us.

[2:22:30] Voice 12: Yes, Mr. Chair, if I could both number 10.5 and 10.7,

[2:22:37] Voice 12: the one from East stick relate to the Gabriel housing

[2:22:41] Voice 12: agreement by-law 308, which will be on our agenda

[2:22:44] Voice 12: on june 8th and so i would simply move that those be deferred until the june 8th um consideration

[2:22:52] Voice 12: of those correspondence be deferred until we uh have the bylaw in front of us for consideration

[2:22:58] Voice 2: so would you then like uh the item at 10.5 and 10.7 to return to us um when that bylaw uh comes

[2:23:06] Voice 2: to us i

[2:23:07] Voice 12: think that's appropriate yeah

[2:23:08] Voice 2: okay thank you very much i think that's good any other

[2:23:11] Voice 2: of the

[2:23:11] Voice 2: concerns and we'll let that be so by general consent.

[2:23:15] Voice 2: We've got a letter here Gulf Island Alliance

[2:23:17] Voice 2: regarding the governance review dated May the 17th.

[2:23:22] Voice 2: I indeed made reference to that with respect to the item

[2:23:25] Voice 2: that we put on the CEO's top priority list there

[2:23:30] Voice 2: or on his follow-up action list with respect

[2:23:33] Voice 2: to formulating some help for council coming up

[2:23:37] Voice 2: with respect to that.

[2:23:38] Voice 2: And we also, I guess, have RFP coming to council

[2:23:45] Voice 2: from a trustee that's been identified.

[2:23:48] Voice 2: So is there any further direction we need to take for that?

[2:23:52] Voice 12: Mr. Chair, my only comment would be for the Gulf Islands

[2:23:56] Voice 12: sent this to the executive.

[2:23:58] Voice 12: If we're going to consider it at the trust council in June,

[2:24:02] Voice 12: it probably should be either part of the trust council

[2:24:06] Voice 12: package attached to whatever staff report,

[2:24:08] Voice 12: report probably is the most appropriate way so I just would want to see this uh attach and any

[2:24:13] Voice 12: other letters we may get related to this

[2:24:16] Voice 2: indeed so I'll turn to the CAO um do you uh concur with

[2:24:21] Voice 2: that notion or do you have any concerns with that uh

[2:24:24] Voice 9: with respect to any reporting I'd be doing

[2:24:27] Voice 9: wouldn't really be is

[2:24:31] Voice 8: um a staff report this would just go on well it's the executive committee so I

[2:24:37] Voice 8: don't if you wish it to go to trust council that's fine then

[2:24:40] Voice 12: then that's fine

[2:24:41] Voice 8: my reporting

[2:24:43] Voice 12: right then

[2:24:44] Voice 12: i would recommend uh move that it be part of the correspondence package for trust council

[2:24:49] Trustee Fast: let's forward it to trust council yeah yeah

[2:24:53] Voice 2: okay so

[2:24:55] Voice 2: item at 10.6 forward to trust council

[2:24:58] Voice 2: moved and seconded any any other discussion um all those in favor i'm not seeing chair patrick

[2:25:07] Voice 2: on the screen you have your hand up yes

[2:25:10] Voice 4: she does i i do thank

[2:25:12] Voice 2: you um so then that carries

[2:25:15] Voice 2: unanimously thank you very much um and here we have a 10.8 a letter from minister alagabra

[2:25:24] Voice 2: um minister transport um and there we go that's his answer to our concerns about air pollution

[2:25:32] Voice 2: scrubbing and dumping, which was brought to us

[2:25:34] Voice 2: by a constituent or an agency that was concerned

[2:25:39] Voice 2: about this and any suggestions

[2:25:42] Voice 2: or we're just receiving that for information.

[2:25:44] Voice 2: I

[2:25:46] Voice 3: would recommend because this was a motion of council,

[2:25:48] Voice 3: I would recommend adding it to the council agenda.

[2:25:50] Voice 2: Thank you very much, Director Flater.

[2:25:53] Voice 2: So then I

[2:25:53] Trustee Fast: move that we forward this to trust council.

[2:25:57] Voice 2: Yeah, so by general consent, if that's all right,

[2:26:00] Voice 2: let's forward the letter correspondence to council.

[2:26:03] Voice 2: So that's okay.

[2:26:07] Voice 2: Our work program, it's been amended prior to us

[2:26:10] Voice 2: meeting today and that's there.

[2:26:12] Voice 2: There are no concerns with the work program.

[2:26:14] Voice 2: We'll just receive that for information.

[2:26:17] Voice 2: Okay.

[2:26:18] Voice 2: So then now I'll thank members of the public

[2:26:22] Voice 2: that are viewing and joining us today.

[2:26:25] Voice 2: We are now going to, well, the next in-person,

[2:26:28] Voice 2: is the next in-person meeting of the executive committee

[2:26:32] Voice 2: is June the 8th.

[2:26:34] Voice 2: And we are now going to go to an in-camera session and we will not be returning.

[2:26:41] Voice 2: We'll be reporting out at our next meeting about those activities that happened within the closed meeting.

[2:26:47] Voice 2: And so, Vice-Chair, as I look for a motion, Trustee Fast.

[2:26:52] Voice 2: I

[2:26:53] Trustee Fast: move that the meeting be closed to the public subject to sections 91 c and k of the community

[2:27:00] Trustee Fast: charter in order to consider matters related to employee relations and negotiations and

[2:27:04] Trustee Fast: related discussions respecting the proposed provision of a service that's at the preliminary

[2:27:09] Trustee Fast: stages and that in the view of the committee could be reasonably expected to harm the interests of

[2:27:15] Trustee Fast: the federation if they were held in public and that staff attend the meeting so

[2:27:19] Voice 1: moved I have a

[2:27:20] Voice 1: seconder uh patrick's

[2:27:24] Trustee Fast: hand is up

[2:27:25] Voice 2: yes trustee patrick thank you and so just call for vote

[2:27:29] Voice 2: all those in favor and that carries so now we are in camera let's just give uh lori a

[2:27:36] Voice 2: moment to stop the recording and all of that stuff and then we'll um and i'm going to take

[2:27:44] Voice 2: advantage of it and see where my printed agenda is which i think must be on my printer