Hornby Island Local Trust Committee community information meeting, June 10, 2022

[0:00:00] Trustee Fast: for anybody who would prefer to watch that way and the meeting is being recorded. So

[0:00:05] Trustee Fast: welcome everybody to the meeting of the Hornby Island Local Trust Committee

[0:00:10] Trustee Fast: and thank you all for joining what turned out to be an electronic meeting today via Zoom

[0:00:17] Trustee Fast: and this is I just want to begin by acknowledging that we're fortunate to be able to gather today

[0:00:23] Trustee Fast: in locations across the traditional territories, unceded territories usually of the Coast Salish

[0:00:28] Trustee Fast: people, especially the Comox for Hornby Island. I'm Sue Ellen Fast, elected on Bowen Island and

[0:00:35] Trustee Fast: chair of the Hornby Island Local Trust Committee. And I'm joined today by Hornby Island trustees,

[0:00:40] Trustee Fast: Alex Allen. Can you give a little wave? There we are. And Grant Scott. And together, we make up the

[0:00:48] Trustee Fast: Hornby Island Local Trust Committee. We're your elected Hornby Island representatives. I'm coming

[0:00:54] Trustee Fast: to you from Bowen Island, also called in the Swamish nation language, which is the territory

[0:01:02] Trustee Fast: I'm in. Today I haven't, so I'm the off island chair and the Alex and Grant are your local

[0:01:09] Trustee Fast: trustees. As you know, this meeting is being recorded. For those who can't attend today,

[0:01:15] Trustee Fast: the meeting will be available on the Islands Trust website in the next few days. And when we get to

[0:01:21] Trustee Fast: the town hall portion of the meeting, because this is a Zoom webinar, you can raise your hand

[0:01:27] Trustee Fast: to speak. I won't be able to see you unless you raise your digital hand. So somewhere on your

[0:01:33] Trustee Fast: screen, you'll be able to find a little yellow hand, probably. Or you can use your phone if

[0:01:39] Trustee Fast: you're calling in. I see we've got seven attendees with us currently, and welcome everybody. So I'll

[0:01:51] Trustee Fast: I just want to introduce some people who may be joining us today.

[0:01:55] Trustee Fast: Director Arbour from the Regional District.

[0:01:59] Trustee Fast: We didn't hear from him, so I'm not sure if he'll be able to join us.

[0:02:04] Trustee Fast: But back to the staff, we've got Heather Carr, our Regional Planning Manager.

[0:02:08] Trustee Fast: And Heather is running the meeting and also is being our Regional Planning Manager.

[0:02:15] Trustee Fast: and we've got Stephen Ball who will be with us later today,

[0:02:21] Trustee Fast: Planner Ball and Catherine Vogt is our minute taker.

[0:02:25] Trustee Fast: So this is a regularly scheduled

[0:02:27] Trustee Fast: formal local government meeting.

[0:02:30] Trustee Fast: So we have a professional minute taker with us.

[0:02:35] Trustee Fast: This meeting is an official forum

[0:02:37] Trustee Fast: of the four year local trust committee

[0:02:39] Trustee Fast: to make decisions about land use planning matters

[0:02:42] Trustee Fast: and discuss relevant business like the core mandate

[0:02:46] Trustee Fast: mandate of the Islands Trust, which is to preserve and protect the islands for their unique

[0:02:53] Trustee Fast: attributes and the environment. And we're also going to treat it as a place of employment,

[0:03:00] Trustee Fast: despite the fact that staff and many of us are in our own homes. I would actually say,

[0:03:06] Trustee Fast: especially because we're in our own homes, this needs to be a safe and respectful workplace.

[0:03:11] Trustee Fast: place. That's part of the laws of British Columbia, as well as the other laws that we'll

[0:03:16] Trustee Fast: be following today. The Local Government Act and the Community Charter and perhaps other ones like

[0:03:24] Trustee Fast: the Islands Trust Act and others. So this is the way we run our meetings. And I hope everybody will

[0:03:30] Trustee Fast: help me keep it for as a safe, respectful meeting where we can make good decisions. Okay, so I'm

[0:03:37] Trustee Fast: going to go on to the um agenda part of our um meeting i just wanted to introduce a few things

[0:03:47] Trustee Fast: uh before i ask for additions or changes um we've got a guest with us today uh a delegation who'll

[0:03:54] Trustee Fast: be coming in by zoom and then we're going to go into a closed meeting so there'll be a little part

[0:03:59] Trustee Fast: where we're going to have to close the door uh the virtual door um to have a uh closed meeting

[0:04:06] Trustee Fast: meeting and that's 6.1 there you can read the description about it from the community charter

[0:04:13] Trustee Fast: which is another one of those provincial laws and then we'll come back we'll open the door

[0:04:18] Trustee Fast: and into the town hall session and we anticipate that will be around 11 30 and then we'll go on

[0:04:25] Trustee Fast: through the meeting and later on we're going to take a lunch break around 10 to 1 or I'll be

[0:04:31] Trustee Fast: checking in with people and um and then we're don't have to catch a ferry today but still i

[0:04:38] Trustee Fast: hope that we'll be uh done by two o'clock or thereabouts and i'd just like to uh having had

[0:04:44] Trustee Fast: some uh um not feeling 100 yesterday myself i would like to invite uh anybody as part of the

[0:04:51] Trustee Fast: meeting if you need a break let me know and uh because we have flexibility with zoom and uh we

[0:04:58] Trustee Fast: we need to take care of ourselves so we can not be distracted and we can make good decisions

[0:05:03] Trustee Fast: and have good discussion. So unless I've missed anything there, then I would like to

[0:05:11] Trustee Fast: ask for approval of the agenda. Is there anything people would like to add to the agenda, trustees?

[0:05:18] Trustee Fast: Alex Allen, go ahead. Can't hear you yet.

[0:05:29] Trustee Allen: I got two screens. It's really confusing.

[0:05:33] Trustee Allen: using um i'm just wondering in terms of what's been in the infamous sign is that the follow-up

[0:05:39] Trustee Allen: action does that have to be added yeah

[0:05:40] Trustee Fast: i was wondering if you wanted to add that so yeah

[0:05:43] Trustee Allen: because

[0:05:43] Trustee Fast: i saw an email from you there so let's uh let's add that under uh it's not really arising

[0:05:50] Trustee Fast: from the minutes but let's put it under new business it is

[0:05:53] Trustee Allen: arising from the minutes isn't

[0:05:56] Trustee Allen: it because there is a discussion there about me oh

[0:05:59] Trustee Fast: yeah right okay well let's sure let's put it

[0:06:02] Trustee Fast: under um 9.5 then i did

[0:06:06] Trustee Fast: want to question

[0:06:06] Trustee Allen: the minutes because it did it didn't quite accurately

[0:06:10] Trustee Allen: i was tasked to um okay

[0:06:12] Trustee Fast: hang on we'll we'll catch

[0:06:14] Trustee Fast: that when we get to there this is just

[0:06:15] Trustee Fast: for to make sure we've got an agenda that we all agree on and uh we'll catch that in a second

[0:06:20] Trustee Fast: anything else anybody would like to add i've added 9.5 entrance sign we'll just call it um

[0:06:31] Trustee Fast: Hearing none, then can I have a motion to adopt the agenda as amended?

[0:06:38] Trustee Fast: Thank you, Grant.

[0:06:39] Trustee Fast: Seconded, Alex.

[0:06:40] Trustee Fast: And all those in favour?

[0:06:44] Trustee Fast: Thank you.

[0:06:45] Trustee Fast: Very good.

[0:06:46] Trustee Fast: That passed unanimously.

[0:06:48] Trustee Fast: Catherine, if you couldn't see the hands.

[0:06:51] Trustee Fast: Sometimes in a small meeting like this, we don't always use our digital hands as trustees

[0:06:58] Trustee Fast: because it can move pretty quickly and we can see each other on the screen.

[0:07:02] Trustee Fast: but Catherine I'm not sure will that work for you or would you prefer me to call it out oh sure

[0:07:08] Trustee Fast: that will work either way okay thank you all right then uh um a rise and report this is just a part

[0:07:19] Trustee Fast: of the agenda where I speak about any in-camera meetings any closed meetings that the local trust

[0:07:25] Trustee Fast: committee has had so I just want to let you know that on May 6th the previous meeting date we did

[0:07:32] Trustee Fast: have a closed meeting following the public open meeting and uh we adopted minutes of the previous

[0:07:38] Trustee Fast: closed minute meeting uh at that time so that's uh where we are at and now we're into uh trustee

[0:07:49] Trustee Fast: reports so um who would like to start with their trustee report alex

[0:07:59] Trustee Allen: i i guess so because grant

[0:08:02] Trustee Allen: and jump up there um i guess i'll bring up the trust upcoming trust council which will be june

[0:08:09] Trustee Allen: 21st between 23rd it'll be electronic um and then tuesday evening on the 21st all those can

[0:08:18] Trustee Allen: yeah delegations and the public comments are always the interesting part of our trust councils

[0:08:22] Trustee Allen: and those are now held in the evening when we do our electronic version um it's going to be

[0:08:28] Trustee Allen: interesting as i've been keeping saying in my reports my written reports uh we've got the policy

[0:08:33] Trustee Allen: statement review um i don't know it's very i won't go into detail but i think i'll talk about it

[0:08:41] Trustee Allen: another day but uh it's very it's it's it's very what's going on is that we do have to address

[0:08:46] Trustee Allen: um where we're at islands trust that hasn't changed since the 70s and um you know the world

[0:08:54] Trustee Allen: has changed and we we've got to look at that and we also i will say that we are very fragmented and

[0:09:03] Trustee Allen: divided in both our communities and at the trust council level so i feel is it's particularly

[0:09:09] Trustee Allen: challenging times um when i was doing some reading and looking at news it's everywhere else emily

[0:09:16] Trustee Allen: adam also mentioned a good possibly like creating a citizens assembly which would be a really

[0:09:21] Trustee Allen: interesting thing in terms of addressing what's going on in this trust you know but as a writer

[0:09:27] Trustee Allen: noted that political vanity can get in the way and um people say why get the citizens to say anything

[0:09:34] Trustee Allen: because tasked to do with what i was elected to do was an actual fact they have a lot to say and i

[0:09:39] Trustee Allen: hope we will hear from that and then of course the governance review as well so uh why i'm bringing

[0:09:44] Trustee Allen: this up because i don't think it'll yeah it's going to be a big big meeting i'm sure both

[0:09:53] Trustee Allen: Both trustees can agree with that one.

[0:09:54] Trustee Allen: And I'm hoping we will not deal with it all in that meeting because it's a huge thing.

[0:10:00] Trustee Allen: And I think we've got to go very slowly on that one.

[0:10:02] Trustee Allen: So that's one thing.

[0:10:04] Trustee Allen: And then also coming up June 17th and Friday is the Bains Sound Lambert Channel Ecosystem Forum.

[0:10:11] Trustee Allen: And I'm sure Grant will go on about that because it's all about Grant.

[0:10:14] Trustee Allen: It's all about Herring.

[0:10:15] Trustee Allen: And I'm hoping to attend maybe going by Grant's boat, hopefully.

[0:10:22] Trustee Allen: Because the traffic is going to be terrible.

[0:10:23] Trustee Allen: here apparently because there's a bike there's a bike race on that saturday so anyways that's my uh

[0:10:29] Trustee Allen: my report and thank you very much thank

[0:10:32] Trustee Fast: you trustee allen trustee scott yes

[0:10:37] Trustee Scott: thank you um

[0:10:38] Trustee Scott: you hear me all right everything good good um i just i just like to say alex covered off some of

[0:10:44] Trustee Scott: the trust council issues um sue allen maybe you will as well what i want to talk about is

[0:10:49] Trustee Scott: is the issue on Hornby about the advisory planning

[0:10:53] Trustee Scott: commission's report to us.

[0:10:55] Trustee Scott: It's advisory.

[0:10:56] Trustee Scott: There's a lot of concern around what's perceived

[0:10:59] Trustee Scott: as us trying to overly control

[0:11:02] Trustee Scott: and restrict short-term vacation rentals.

[0:11:05] Trustee Scott: And I just want people to hopefully see people

[0:11:09] Trustee Scott: do understand that it's advisory.

[0:11:11] Trustee Scott: There's a community process involved

[0:11:13] Trustee Scott: before anything will change.

[0:11:14] Trustee Scott: There'll be community meetings on it.

[0:11:16] Trustee Scott: it'll go through a series of recommendations and changes as to how the official community

[0:11:23] Trustee Scott: plan and the line use bylaws will be changed to reflect what and we have to come to some

[0:11:29] Trustee Scott: consensus on the island and the i think the advisory planning commission has done a good

[0:11:34] Trustee Scott: job of trying of trying to do that is very very difficult to get consensus amongst the 900 or

[0:11:42] Trustee Scott: a thousand people on the island plus all the people that come in the summer their own own

[0:11:48] Trustee Scott: vacation property so it's complicated we do have some money that was allocated

[0:11:55] Trustee Scott: to help us do that so we'll be hiring someone to help us through that process and we're keen to

[0:12:02] Trustee Scott: get going on it but i want to assure people that alex none of us are going to impose anything

[0:12:08] Trustee Scott: thing that hasn't been well discussed on the island and the apc is the start of that process

[0:12:14] Trustee Scott: and so hopefully we'll be respectful of that um for what they've done so that that's uh and it's

[0:12:21] Trustee Scott: going to come up later on in the agenda as well but i i just want to reflect that's definitely

[0:12:25] Trustee Scott: an issue that's getting a lot of uh discussion on the island right now which is fair enough that's

[0:12:32] Trustee Scott: our job right to listen so the second thing is alex mentioned is this bain sound forum and it

[0:12:37] Trustee Scott: they've specifically chosen herring this year which is it's going to be very interesting and

[0:12:42] Trustee Scott: i'm one of the three uh presenters from my obvious interest in fisheries and the marine environment

[0:12:48] Trustee Scott: and so um i think it's going to be a very interesting meeting and i think it's next

[0:12:54] Trustee Scott: i'm not sure if it's going out on how they're putting it out to the public presumably they will

[0:12:59] Trustee Scott: and people can be able to tune into it so it's uh what's the date alex here i'm presenter and

[0:13:06] Trustee Scott: and I forgot, it's the 16th or 17th over in,

[0:13:10] Trustee Scott: it's over in Bains Sound.

[0:13:11] Trustee Scott: And I don't know if more people can go,

[0:13:13] Trustee Scott: but as Alex said, we'll be going over there to do that.

[0:13:16] Trustee Scott: So-

[0:13:16] Trustee Scott: The 17th.

[0:13:17] Trustee Scott: Well, and I'll leave it at that.

[0:13:18] Trustee Scott: It's the 17th, thanks, Alex.

[0:13:20] Trustee Scott: So we'll be going over there to do that on the 17th.

[0:13:24] Trustee Scott: So thanks, Sue Ellen, that's my report.

[0:13:28] Trustee Fast: Thank you very much, Trustee Scott.

[0:13:31] Trustee Fast: And I'll just have a quick report.

[0:13:33] Trustee Fast: i was at the uh i was in a zoom just of the past week or so um i was in executive committee meeting

[0:13:41] Trustee Fast: from nine till three on wednesday and uh that's because we're preparing the agenda we're putting

[0:13:48] Trustee Fast: together the agenda for trust council so it will be a big one as both trustees have referred to

[0:13:54] Trustee Fast: with the trust policy statement and the governance review and other big topics projects on there

[0:14:00] Trustee Fast: as well as three trustee motions so um anybody wants to get a look ahead can look at the

[0:14:07] Trustee Fast: executive committee agenda from uh wednesday and see what's um coming uh and get a get an

[0:14:15] Trustee Fast: advanced look because the whole agenda is now in the in the approved and and um being put together

[0:14:23] Trustee Fast: um so this is partly just can i

[0:14:26] Trustee Scott: yeah could you tell could you tell people please where they can

[0:14:29] Trustee Scott: and find out yeah you have

[0:14:31] Trustee Scott: to look at the

[0:14:32] Trustee Fast: islands trust website islandstrust.bc.ca and you go down

[0:14:36] Trustee Fast: to the meetings and events portion and uh you can click on a little button there that says

[0:14:42] Trustee Fast: electric executive committee sorry or you can put in the date which was wednesday um uh june the

[0:14:51] Trustee Fast: 8th and uh and that will um people can find the agenda there alex yes

[0:14:57] Trustee Allen: so i just want to add that

[0:14:58] Trustee Allen: that the agenda package is going to be posted today on the website,

[0:15:02] Trustee Allen: so they don't have to go to the actual executive committee.

[0:15:05] Trustee Allen: Right.

[0:15:05] Trustee Allen: They can

[0:15:06] Trustee Fast: go to the

[0:15:06] Trustee Allen: calendar.

[0:15:08] Trustee Fast: Thank you.

[0:15:08] Trustee Fast: I didn't know exactly when.

[0:15:10] Trustee Fast: I missed when it would be exactly posted.

[0:15:12] Trustee Fast: So that's good news.

[0:15:14] Trustee Fast: It'll be a lot easier to follow.

[0:15:17] Trustee Fast: But we're getting towards the end of the term,

[0:15:19] Trustee Fast: with elections coming up in October.

[0:15:21] Trustee Fast: So the big projects are coming to fruition.

[0:15:25] Trustee Fast: If you think about the apples ripening on the tree,

[0:15:27] Trustee Fast: and that's why there is so much um uh fruit in our agenda uh and not maybe maybe they're kind of um

[0:15:36] Trustee Fast: thorny apples as you've been talking about or the tree maybe i'm getting too far into the metaphors

[0:15:43] Trustee Fast: okay so um i'll just uh also mention that uh yesterday i was at a um i was supposed to be

[0:15:51] Trustee Fast: at a Climate Leadership Institute conference at UBC.

[0:15:56] Trustee Fast: That's why I was there Zooming

[0:15:57] Trustee Fast: into the executive committee meeting.

[0:16:00] Trustee Fast: But I couldn't stay.

[0:16:02] Trustee Fast: And here I am today.

[0:16:04] Trustee Fast: And then, and I think we're going to see more of this

[0:16:08] Trustee Fast: as people, trustees and others

[0:16:14] Trustee Fast: require the flexibility of Zoom

[0:16:16] Trustee Fast: in order to carry on business as usual.

[0:16:19] Trustee Fast: because I see a lot of ferry cancellations coming up

[0:16:21] Trustee Fast: and different kinds of issues

[0:16:25] Trustee Fast: that have to do with illness

[0:16:26] Trustee Fast: and people having to stay home to isolate

[0:16:30] Trustee Fast: or whatever, sick people at home.

[0:16:32] Trustee Fast: So just flagging that there might be,

[0:16:35] Trustee Fast: it's great to have Zoom.

[0:16:37] Trustee Fast: Let's just put it that way.

[0:16:38] Trustee Fast: And I just wanted to see,

[0:16:39] Trustee Fast: is there anything I'm missing here?

[0:16:40] Trustee Fast: Yep, trustees have brought up,

[0:16:41] Trustee Fast: trust council's coming up

[0:16:42] Trustee Fast: and I've got Bowen Island Municipality on Monday.

[0:16:48] Trustee Fast: just so people know i'm also a municipal councillor it's another uh whole batch of

[0:16:54] Trustee Fast: uh world of work so um that's it for my report unless anybody's got any more questions then

[0:17:02] Trustee Fast: we'll go on to the uh we uh director arbor couldn't be with us today uh but if our delegate

[0:17:09] Trustee Fast: is ready we could go on or we could move ahead i don't know heather um we're a little bit ahead

[0:17:16] Trustee Fast: 10 minutes ahead of schedule. Is the delegate, our guest ready with us? Or should we? Oh, good.

[0:17:24] Trustee Fast: Okay. So then we'll move on with that. Wonderful. Welcome. And perhaps you can,

[0:17:33] Trustee Fast: I'm not sure if I have your name written down in front of me. I'm very sorry. Could you please,

[0:17:38] Trustee Fast: this is our representative from the Ministry of Indigenous Relations and Reconciliation.

[0:17:42] Trustee Fast: and she's come to present to us today so please go ahead introduce yourself Sarah.

[0:17:47] Voice 11: Hi first I'd

[0:17:48] Voice 11: like to acknowledge that I'm presenting today from the unceded territory of the Comox First

[0:17:52] Voice 11: Nation. I'm very fortunate to work live and play in this area. I'm also accompanied by Melissa

[0:17:57] Voice 11: Kwok's sister of Comox and I will be joined at 11 o'clock with Michael Blackburn and Amanda

[0:18:05] Voice 11: Kellett from the federal government. So I'm a negotiator on for the province on the Comox

[0:18:11] Voice 11: negotiations. And we wanted to provide an update of where the negotiations are and our public

[0:18:17] Voice 11: outreach that we're going to be doing throughout the summer and into the fall. So I do have a

[0:18:22] Voice 11: presentation. I just want to make sure I can do might take me a moment to basically all be perfect

[0:18:33] Voice 11: at this by now. Okay. I think once I start presenting to I can't see anyone. So if you do

[0:18:41] Voice 11: need to say to ask a question please just do because i won't be able to see you okay okay

[0:18:48] Voice 11: so update on the negotiations generally and just on reconciliation i want to start with a um a

[0:18:55] Voice 11: couple of quotes reconciliation is not for wimps our future and the well-being being of our children

[0:19:00] Voice 11: rests with the kind of relationships we build today some powerful quotes there yes sarah we're

[0:19:06] Voice 7: we're just seeing your overall screen we're not seeing the um okay

[0:19:11] Voice 11: let me see

[0:19:12] Voice 11: we

[0:19:12] Voice 7: see

[0:19:13] Trustee Fast: your speaking notes i think is

[0:19:15] Voice 11: you're seeing this okay so you're not seeing the whole

[0:19:17] Voice 11: thing hmm are you seeing like the whole screen now with the slides down the side yes okay well

[0:19:25] Voice 11: maybe i'll just do it but you can see the actual main slide right yes all

[0:19:30] Voice 8: right if you hit if you

[0:19:31] Voice 8: you hit from current slide right up there yeah yeah hit that okay it should

[0:19:38] Voice 8: just

[0:19:40] Voice 11: go into can

[0:19:43] Voice 11: everyone see this then right now or are you seeing the same thing it's the same thing okay i don't

[0:19:48] Voice 11: know what's going on

[0:19:48] Trustee Fast: it's fine no just okay

[0:19:50] Voice 11: okay so we'll go back up here um so basically i wanted

[0:19:56] Voice 11: to um talk about how there's been a kind of a change in in our relationship with indigenous

[0:20:02] Voice 11: Indigenous people over the last few years were trying to build a new relationship, and that's

[0:20:05] Voice 11: going to be built on an awareness of the past. Mutual respect, a renewed fiscal relationship,

[0:20:10] Voice 11: a commitment to action. But I also wanted to emphasize that this is not just a government

[0:20:14] Voice 11: thing. It is something that local governments can participate in, non-profits, you know,

[0:20:20] Voice 11: school boards, people, you know, everyone can participate in reconciliation with Indigenous

[0:20:25] Voice 11: people. And in terms of Canada and BC, we have demonstrated our commitment through enactment

[0:20:33] Voice 11: of legislation for the federal government was Bill C-15, the United Nations Declaration on the

[0:20:38] Voice 11: Rights of Indigenous People. And in 2019, the province enacted the Declaration Act. And in this

[0:20:45] Voice 11: act, it sets out that we are trying to align our provincial legislation with UNDRIP. It also has

[0:20:52] Voice 11: a concept of shared decision-making within the legislation that allows the province and

[0:20:57] Voice 11: a First Nation to enter into a variety of different shared decision-making from consent

[0:21:02] Voice 11: to collaboration. So that's something that enables the province to do that with First Nations.

[0:21:08] Voice 11: But the focus of this government really is on negotiating long-term agreements

[0:21:12] Voice 11: with a focus on Indigenous self-determination and economic independence.

[0:21:20] Voice 11: So for BC and Canada and First Nations, we've been negotiating treaties for close to 30 years and we have four treaties implemented.

[0:21:31] Voice 11: So there's a definite shift in the approach to negotiating treaties.

[0:21:37] Voice 11: Previously, they were, you know, the old historic treaties where the seed release and surrenders,

[0:21:41] Voice 11: even what we call the modern treaties were more about in terms of rights and recognition,

[0:21:47] Voice 11: recognition where sometimes First Nations claimed it was more like an extinguishment,

[0:21:53] Voice 11: and that's not what we're trying to do. Today, we're doing a different approach,

[0:21:57] Voice 11: which is called a non-assertion. So the treaty will set out the rights of the First Nation that

[0:22:01] Voice 11: they assert and can act upon, and then any rights that are outside of treaty, they agree not to

[0:22:07] Voice 11: assert them. But we also have this ability to add in rights over time. So whereas the previous

[0:22:12] Voice 11: approach was more like a divorce you we both go our separate ways the approach now is a partnership

[0:22:19] Voice 11: it's a living agreement that can change over time it's not static so we can add things in in the

[0:22:25] Voice 11: future for example if there's a new right that is discovered potentially through the courts

[0:22:30] Voice 11: we actually now have a process to incorporate them into the treaty so it's a very different

[0:22:36] Voice 11: approach we're also looking at shared decision making so we have it in what we call the declaration

[0:22:40] Voice 11: Declaration Act, but in treaties too, we now have the ability to enter into these type of

[0:22:44] Voice 11: arrangements as side agreements to negotiate shared decision-making within the territory

[0:22:49] Voice 11: with the First Nation. Okay, move on to the next one. In terms of COMOX, it's been 28 years we've

[0:22:59] Voice 11: been in negotiations, and we signed the agreement in principle 10 years ago in 2012, and that

[0:23:05] Voice 11: basically sends out the basic elements of the treaty. So we've been negotiating for 10 years

[0:23:10] Voice 11: since then and in 2019 we signed an agreement to revitalize the treaty negotiations in a sense to

[0:23:17] Voice 11: try and reach a negotiator's understanding within two years. Obviously COVID put a dent in that one

[0:23:25] Voice 11: so we're still working forward but we are going to continue negotiations throughout the summer and

[0:23:30] Voice 11: fall and the intention is Canada and BC will provide what we call a closing landed cash offer

[0:23:35] Voice 11: in the fall and then beyond that we are hoping to have what we call the chief negotiators

[0:23:41] Voice 11: understanding which basically sets out the entire treaty all the side agreements all the appendices

[0:23:47] Voice 11: all the the concepts within the treaty the land the cash at that point we'd have we seek approval

[0:23:54] Voice 11: to initial the treaty once it's initialed that triggers ratification so comox will be will take

[0:24:01] Voice 11: the treaty to its members for a vote upon ratification by Comox, then BC

[0:24:07] Voice 11: ratifies, and then Canada ratifies. So we have a very ambitious timeline here in

[0:24:12] Voice 11: terms of looking at getting to the initialing in about a year's time, and

[0:24:16] Voice 11: that is quite ambitious. So this is the kind of the timeline we're talking about

[0:24:21] Voice 11: offer in the fall, initialing next summer, and then ratification process for

[0:24:27] Voice 11: Comox next fall, and then we go through. So I just want to make it clear too that

[0:24:32] Voice 11: And it's not, when we initially, it doesn't mean we're done.

[0:24:35] Voice 11: There's still a lot of implementation work that we do, in particular, the province, because we have to do surveys and get ready for land title and land transfers.

[0:24:44] Voice 11: There's a great deal of work setting out any interest that will continue on the land or Comox will replace them in interest.

[0:24:50] Voice 11: So by the time that work all goes through, we're probably looking at an effective date of around 2026.

[0:24:57] Voice 11: six. So this is a map of Comox's territory. You can see it extends quite a long ways north and

[0:25:05] Voice 11: south. The core territories of Comox are in the Comox Valley and the Sayward Valley. So I'm not

[0:25:11] Voice 11: sure if you can see my cursor down here. So the agreement of principle had lands up in the Sayward

[0:25:20] Voice 11: Valley. So we have the Comox Reserve and the oranges lands that were offered at the agreement

[0:25:26] Voice 11: of principle stage, so another chunk further down in the Salmon River. But the bulk of the lands

[0:25:32] Voice 11: tends to be in the Comox Valley. There is one small parcel on Hornby, I think it's 10 hectares,

[0:25:39] Voice 11: but the bulk is in the Comox Valley and particularly Union Bay. So there's a large

[0:25:45] Voice 11: chunk here which is a woodlot currently run by Comox and this pink is a property that the

[0:25:50] Voice 11: province purchased at around the same time as the agreement of principle called Sage Hills.

[0:25:54] Voice 11: The purple are the First Nation Indian Reserves currently, and then you can see a couple of up here, the slashed, that means it's park-like for this last portion.

[0:26:06] Voice 11: This is the old Forbidden Plateau Ski Hill, and then you have the Mount Washington Gravel Pit, the tip of Goose Spit, and then this is around Browns River on Percy Road, and then also Sandy Island.

[0:26:18] Voice 11: Island. So Sandy Island, Seal Inlet, so Tree Island. So those were the lands at agreement

[0:26:24] Voice 11: of principle. The intention is we will be adding to those lands in the closing offer.

[0:26:31] Voice 11: So once the treaty comes into effect, Comox will own the land and have jurisdiction over the land.

[0:26:36] Voice 11: So they'll have the authorities to make laws around management, zoning, and the development

[0:26:41] Voice 11: of their lands. And given the unique situation of the Comox Valley, in the sense that the vast

[0:26:48] Voice 11: majority of land here is private. If you look at the rest of the province it's about 90%

[0:26:53] Voice 11: public land and around 10% private land. It's almost flipped in this area where it's 86%

[0:26:59] Voice 11: private and 14% crown. So we are doing something very similar with Comox. If you have a treaty

[0:27:07] Voice 11: up north you'll see that the idea is that most of the lands are public unless the First Nation

[0:27:15] Voice 11: designates them a private because it's an incompatible use to public access.

[0:27:19] Voice 11: We're doing it differently in Comox because of the unique situation where

[0:27:22] Voice 11: most of the lands will be private except those ones that are explicitly set out to be

[0:27:27] Voice 11: either a park or public lands. So it's a little bit of a different approach here

[0:27:31] Voice 11: because of the unique situation here. We'll also have self-governance in the treaty so

[0:27:37] Voice 11: Comox will recognize Comox's right to self-government and to make laws.

[0:27:42] Voice 11: But we also have what we call a concurrent law model. So the federal provincial laws

[0:27:47] Voice 11: also apply at the same time.

[0:27:48] Voice 11: So Comox is not obligated to draw down

[0:27:51] Voice 11: their lawmaking authorities immediately,

[0:27:53] Voice 11: it's discretionary, so they can do it when they see fit,

[0:27:57] Voice 11: but there's no vacuum in the sense that provincial

[0:27:59] Voice 11: and federal laws continue to apply.

[0:28:01] Voice 11: So if they are not drawing down their power,

[0:28:04] Voice 11: there are still laws that apply.

[0:28:07] Voice 11: These are some of the lawmaking authorities,

[0:28:09] Voice 11: and this is just a few of them that Comox will have.

[0:28:12] Voice 11: So lands resources, adoptions, health services,

[0:28:15] Voice 11: post-secondary education culture and heritage child care so these are just a few of their

[0:28:20] Voice 11: lawmaking authorities so the intention is the offer will be in the fall we have launched a

[0:28:30] Voice 11: website we will be sending out letters to anyone who has an interest that may be on those lands

[0:28:36] Voice 11: so we're thinking about guide outfitters or trappers or water lines all those things we also

[0:28:41] Voice 11: be sending out letters to anyone who is adjacent to property that we're considering. We are doing

[0:28:48] Voice 11: local government presentations to all the local governments. We are also in events. We just did

[0:28:53] Voice 11: Market Days in Cumberland. We're doing Union Day or Bay Days in Union Bay this weekend as

[0:28:58] Voice 11: information booth just to get people aware that these negotiations are happening and what treaties

[0:29:03] Voice 11: treaties are um canada day bc nautical days will be at uh and the intention is we'll hold open

[0:29:10] Voice 11: houses in um september and we'd also like to talk to you get some feedback on when you think um if

[0:29:18] Voice 11: there'd be interest on the islands for us to hold open houses too and when when the appropriate time

[0:29:23] Voice 11: would be for that so these are the things um we're hoping to engage with the public on when we do

[0:29:31] Voice 11: these open houses and we will have a website and an email for people to email information to us or

[0:29:38] Voice 11: questions so these are the things we anticipate people will want to talk about so public access

[0:29:44] Voice 11: to lands for recreation foraging you know anything like that private property access

[0:29:50] Voice 11: make sure that they can access the property still water management wildlife management

[0:29:55] Voice 11: taxation is going to be how they can participate in reconciliation

[0:30:00] Voice 11: culture sites, arts and culture. So these are the things we're hoping to engage with the public

[0:30:05] Voice 11: more generally once we get to those open houses. And we're going to be trying to make announcements

[0:30:10] Voice 11: and have it on our website. And we're hoping that local governments too can make announcements too

[0:30:15] Voice 11: to let their constituents know that we're going to be opening houses because the more people

[0:30:19] Voice 11: involved, the better. So in summary, we're going to be doing the public engagement. We started in

[0:30:26] Voice 11: May. We're going to go all the way through to September. We're hoping to make the closing

[0:30:29] Voice 11: offer a joint offer Canada BC in the fall initialing 2023 ratification thereafter and

[0:30:36] Voice 11: then hopefully coming into effect by 2026 so that is pretty ambitious but we are quite focused on

[0:30:44] Voice 11: getting this and these are just the contact information and this will be the first treaty

[0:30:50] Voice 11: in about 10 years the last one was Slammin which I think came into effect in 2016 so this will be

[0:30:55] Voice 11: coming into effect almost 10 years later so this is quite something to celebrate in the valley in

[0:31:01] Voice 11: particular that this potentially is the first treaty especially under this government and we

[0:31:06] Voice 11: are looking forward to getting as much input from the people generally at the public as we can so

[0:31:12] Voice 11: that everyone is part of this and is happy to be seeing it happen and seeing all the huge benefits

[0:31:18] Voice 11: it's going to bring to the Comox Valley and the Sayward Valley. If there's any questions I'd be

[0:31:23] Voice 11: be more than happy. And Melissa, too, please chime in. And I believe my federal counterparts

[0:31:28] Voice 11: might have joined by now. I see some new faces

[0:31:33] Trustee Fast: there. I think that's Michael Blackburn. Is that

[0:31:35] Trustee Fast: right? Yes, Michael Blackburn. Okay. Everybody shows up as just in

[0:31:39] Trustee Fast: the Zoom. Everybody shows

[0:31:40] Trustee Fast: up as Sarah Kavanaugh. Okay. Thank you.

[0:31:45] Trustee Scott: Yeah, I have an observation and a question. But first of

[0:31:51] Trustee Scott: of all um we definitely would like to have a presentation made on hornby in the hall

[0:31:56] Trustee Scott: on on what you're talking about i think there's a people really do want to know from a historic

[0:32:02] Trustee Scott: point of view as well as equity and just everything you've described uh so i just want to

[0:32:09] Trustee Scott: note that please if you would take that back to comox with you secondly i'm always curious when

[0:32:17] Trustee Scott: when we acknowledge Comox that we don't mention

[0:32:20] Trustee Scott: the Pentlatch people.

[0:32:21] Trustee Scott: And as I understand from reading some of that historic stuff

[0:32:25] Trustee Scott: going back to 1860s, so I just don't understand that.

[0:32:30] Trustee Scott: I don't know, I haven't been able to find out

[0:32:33] Trustee Scott: where the Pentlatch fit in the treaty negotiations.

[0:32:36] Trustee Scott: I know they're, I think they're now part of Comox.

[0:32:39] Trustee Scott: I'm just not sure.

[0:32:40] Trustee Scott: I'm not sure you have an answer to that,

[0:32:42] Trustee Scott: but can you say anything about that?

[0:32:45] Trustee Scott: I

[0:32:45] Voice 11: do have Melissa Kwok's sister here, who's a Comox member.

[0:32:52] Voice 8: So, yeah, the answer to that is Pentlatch is Comox, and Comox is Pentlatch, like period, short and sweet like that.

[0:33:02] Voice 8: So Pentlatch and Comox amalgamated many years ago, and they were more alike in culture and language than any other nations on the island.

[0:33:13] Voice 8: And there is absolutely people today, particularly through the Frank family, who are descendants of Pentlatch people.

[0:33:22] Voice 8: So Pentlatch does exist today, and it is Comox and Comox is Pentlatch.

[0:33:29] Trustee Fast: Thank you very much, Melissa.

[0:33:32] Trustee Fast: Trustee Allen?

[0:33:35] Trustee Allen: Thank you for your presentation, Susan.

[0:33:38] Trustee Allen: Excuse me.

[0:33:39] Trustee Allen: Sarah.

[0:33:40] Trustee Allen: Sorry.

[0:33:41] Trustee Allen: Sarah.

[0:33:42] Trustee Allen: Sarah, I wrote down Susan, isn't that bad?

[0:33:44] Trustee Allen: Okay, sorry, Sarah.

[0:33:46] Trustee Allen: Yeah, I was just wondering,

[0:33:47] Trustee Allen: I guess the biggest one,

[0:33:49] Trustee Allen: every time I drive to Courtney,

[0:33:51] Trustee Allen: does Comus First Nation have anything to do

[0:33:53] Trustee Allen: with the Union Bay Estates, which is just huge

[0:33:55] Trustee Allen: and it's kind of scary, to be honest,

[0:33:56] Trustee Allen: every time I drive by,

[0:33:58] Trustee Allen: how big that's going to be

[0:33:59] Trustee Allen: and impacting our area and beyond.

[0:34:03] Trustee Allen: And then to follow up with what Grant said,

[0:34:06] Trustee Allen: yeah, I definitely think we'd like to have

[0:34:07] Trustee Allen: a presentation on heritage and archaeology

[0:34:10] Trustee Allen: sites on Hornby and how we can be more proactive in that regard and somebody had asked a question

[0:34:18] Trustee Allen: regarding they wanted to see on the map what area of Hornby Island that their Commonwealth First

[0:34:24] Trustee Allen: Nations is looking at I know but somebody doesn't know so I was wondering whether you might be able

[0:34:28] Trustee Allen: to put that up on the screen thank you thank

[0:34:32] Trustee Fast: you Trustee Allen and just so everybody knows we do

[0:34:35] Trustee Fast: do have the closed portion of the meeting following.

[0:34:37] Trustee Fast: So I welcome any advice from our delegation

[0:34:43] Trustee Fast: about what can be public and what can is better.

[0:34:47] Trustee Fast: Anyway, up to you, over

[0:34:49] Voice 11: to you, Sarah.

[0:34:49] Voice 11: Well, the Hornby Island parcel is public

[0:34:52] Voice 11: because it was part of the agreement in principle.

[0:34:54] Voice 11: I don't have it in front of me right now to bring up,

[0:34:56] Voice 11: but it's on our website.

[0:34:58] Voice 11: I think it's on Central Road.

[0:35:00] Voice 11: I think the old gravel road.

[0:35:04] Voice 8: Give me two

[0:35:05] Voice 8: seconds, Sarah. I can pull it up and show it really quick.

[0:35:08] Voice 8: I keep talking about it.

[0:35:12] Trustee Fast: Who is that person that was speaking?

[0:35:14] Trustee Fast: That's

[0:35:15] Voice 11: Melissa Kwok, sister.

[0:35:16] Voice 11: Okay, thank you.

[0:35:18] Voice 11: And Trustee Allen, in terms of Kensington Estates, well, when you look at the agreement of principled lands, you'll see that we have two large chunks of land in there.

[0:35:28] Voice 11: So the Royston Forest, which is about 680 hectares, and we also have Sage Hills, which is 840 hectares.

[0:35:34] Voice 11: and the intention is those would become treaty settlement land thank

[0:35:39] Voice 5: you i

[0:35:41] Trustee Fast: have a question

[0:35:42] Trustee Fast: my question was about um the islands that you mentioned um uh tree island and sandy island

[0:35:49] Trustee Fast: i think those are also islands trust area islands and so um did you mean that whole

[0:35:57] Trustee Fast: group of islands or is it

[0:35:59] Voice 11: just some well it's it's it's sandy island and seal islets so it's

[0:36:04] Voice 11: tree island and the little the they're often submerged almost okay so and those were offered

[0:36:10] Voice 11: again agreement in principle so 10 you know over 10 years ago and there would have been public

[0:36:14] Voice 11: engagement back then wonderful

[0:36:16] Trustee Fast: thank you i wasn't involved then so my uh excuse my question and i

[0:36:21] Trustee Fast: see on the screen here this is the parcel is it yes on

[0:36:24] Voice 11: hornby yeah

[0:36:25] Trustee Fast: okay and

[0:36:26] Voice 8: it just includes a

[0:36:27] Voice 8: a little bit of information, general information

[0:36:30] Voice 8: that we've put together on it for our own members use.

[0:36:38] Voice 11: Okay.

[0:36:39] Voice 11: Just to get back to the Sandy Island,

[0:36:42] Voice 11: those will be a park.

[0:36:43] Voice 11: They will continue to be a park

[0:36:45] Voice 11: because right now they're considered a marine park,

[0:36:47] Voice 11: provincial marine park.

[0:36:48] Trustee Fast: Okay.

[0:36:49] Trustee Fast: Thank you.

[0:36:49] Trustee Fast: That's helpful.

[0:36:50] Trustee Fast: More questions for our delegation?

[0:36:55] Voice 5: Trustee Scott, we've lost you from the screen there,

[0:36:58] Voice 5: but okay.

[0:37:06] Voice 8: Heather, yes, go ahead.

[0:37:08] Voice 8: sorry um i know there was um some suggestions to have some uh some more excuse me um presentations

[0:37:18] Voice 8: on the island and uh i think i would be happy to work with sarah to to be able to bring that

[0:37:24] Voice 8: and um also if if it pleases everybody we'd be able to bring some of the history pieces as well

[0:37:33] Voice 8: specific to the island maybe have jesse prepare um or give me some information i'll prepare a

[0:37:39] Voice 8: little brochure or something for everybody something along those lines um and that way

[0:37:44] Voice 8: everybody's um up up to date on the info if that works that

[0:37:50] Trustee Fast: would be terrific and maybe

[0:37:51] Trustee Fast: trustee allen if you've got more suggestions about the kind of material that uh hornby islanders

[0:37:56] Trustee Fast: would be uh interested in go ahead no

[0:38:00] Trustee Allen: i'm just going to say that i did talk to jesse french

[0:38:03] Trustee Allen: at the last presentation we had what was it because there's so many webinars i lost track but

[0:38:08] Trustee Allen: yeah and he said to contact him directly at some point he was saying a similar presentation that

[0:38:14] Trustee Allen: happened on dem and i thought it would be better to have something a little more

[0:38:16] Trustee Allen: horny um i know we're getting lots of i'm getting lots of questions from people regarding archaeology

[0:38:23] Trustee Allen: sites and be nice to have something a little more detailed specific to Hornby and I'm just

[0:38:28] Trustee Allen: wondering Melissa whether we contact you directly wait till you get back to us as trustees or are

[0:38:33] Trustee Allen: you going through staff or how do you want to go about this um

[0:38:37] Voice 8: I think in general uh we'll start

[0:38:40] Voice 8: with uh contacting me and Sarah and we'll build out this presentation and and uh start with some

[0:38:46] Voice 8: of the history and build out into this kind of a presentation and do it all in one maybe

[0:38:52] Voice 8: um so yeah definitely come to me as far as um i just wanted to put it out there that uh both

[0:38:59] Voice 8: the treaty team and the comox administration do have communications people in in departments um

[0:39:06] Voice 8: myself my contact information is provided on uh the slide deck there and uh you can also find my

[0:39:13] Voice 8: find me on the Comox website, as well as things that are specific to maybe archaeology or

[0:39:22] Voice 8: the internal workings of the nation, or maybe some of the governance, you would probably

[0:39:28] Voice 8: connect with the nation themselves. And Jesse Levine is the communications person at the nation.

[0:39:35] Voice 8: So we're available to take questions. You can contact either of us. If it's not in our area,

[0:39:43] Voice 8: we'll just get a hold of each other and make sure we get uh the questions switched over um and get

[0:39:49] Voice 8: back to you thank you thank you very

[0:39:52] Trustee Fast: much and uh trustee scott yes

[0:39:58] Trustee Scott: thanks for your comments there

[0:39:59] Trustee Scott: i just want to i think what the people on hornby island will want to see naturally is is uh there's

[0:40:05] Trustee Scott: a huge support on the island for everything you're doing reconciliation treaty negotiations

[0:40:09] Trustee Scott: and i and i think what people are curious about is how is it going to affect the people on hornby

[0:40:14] Trustee Scott: be island and and the laws and the rules that we live under and how can we integrate those

[0:40:23] Trustee Scott: respecting your new laws that will be coming into effect so i i think that's what the people

[0:40:29] Trustee Scott: on hornby will be looking for so thanks and

[0:40:35] Voice 8: if i could just jump in there then um and yeah i

[0:40:38] Voice 8: totally understand that it's it's a very foreign and unknown uh thing to most people outside of

[0:40:45] Voice 8: our community and even to some in our community even it's a very complicated issue um our

[0:40:52] Voice 8: intentions are to work with our neighbors not against them at all in in all areas um we we're

[0:41:01] Voice 8: looking for collaboration and um opportunities uh to improve areas and work with uh communities

[0:41:10] Voice 8: communities to try and, uh, build those up rather than, um, do things that are opposite, I guess,

[0:41:19] Voice 8: of what's going on to, to say the least. Um, I don't think that's a really big fear that people

[0:41:24] Voice 8: should have, although it's, it's natural too. Um, but any, anything that we do there as far as laws

[0:41:32] Voice 8: or development, um, would likely be minimal and, um, fit within what's already in those areas.

[0:41:43] Trustee Fast: Thank you very much. Although I think we'll find out more when you do the presentation on Hornby, which I hope I can make it to as well. I think that'll be, you know, the public engagement that you're talking about and the information that you can bring to Hornby Island, I'm sure will be really valuable and people will be really interested.

[0:42:06] Trustee Fast: did i expect there's attendees we've got 15 attendees with us in the room and uh they may

[0:42:10] Trustee Fast: have questions too but i'm looking at the clock for our um uh business meeting here and uh thinking

[0:42:18] Trustee Fast: that i'll invite anybody out in the public who's got questions to uh make a note of them because

[0:42:24] Trustee Fast: you bring them to the um uh public participation meeting that is going to be arranged on hornby

[0:42:30] Trustee Fast: would that be the appropriate thing to do sarah melissa

[0:42:33] Voice 11: yeah and we do have a website so and an

[0:42:35] Voice 11: email so they can email us particular questions if they want um i what i'll do is i

[0:42:41] Voice 11: could you put

[0:42:42] Voice 11: the slide back up again yeah well what i was going to do is put the um present i was going to send

[0:42:48] Voice 11: the presentation to heather and i don't know whether you could maybe even put it on your website

[0:42:52] Voice 11: and then people would have access to the presentation and then the contacts

[0:42:56] Voice 11: perfect because uh

[0:42:58] Trustee Fast: that will be available in the uh minutes but also in this recording from

[0:43:03] Trustee Fast: this zoom meeting that'll be up there and you're right they of course you showed them in the slide

[0:43:07] Trustee Fast: so um everybody can get them from that so my my mistake about that but uh thank you very much and

[0:43:13] Trustee Fast: then uh seeing is how it's almost 11 15 then uh unless there's more questions from trustees at

[0:43:20] Trustee Fast: this point trustee scott are you still with us there we've lost your video no

[0:43:28] Trustee Scott: i'm here um good

[0:43:29] Trustee Fast: okay just checking i didn't want to lose anybody from technical difficulties and just not beware

[0:43:35] Trustee Fast: all right then um any more questions for the for our delegation uh at this point okay then i'd like

[0:43:43] Trustee Fast: to entertain a motion to close the meeting would somebody like to read that uh trustee allen or or

[0:43:48] Trustee Fast: trustee scott the motion to close the meeting there at 6.1 i

[0:43:56] Trustee Allen: move that we close the meeting

[0:44:00] Trustee Allen: i have it here

[0:44:01] Trustee Fast: that the meeting i move that the meeting be closed to the public in accordance

[0:44:04] Trustee Fast: with the community chartered part four division three section 92b for the purpose of considering

[0:44:11] Trustee Fast: information received and held in confidence relating to negotiations between the municipality

[0:44:17] Trustee Fast: or this local government and a provincial government or the federal government or both

[0:44:22] Trustee Fast: and a third party and that the staff and the recorder attend the meeting do i have a seconder

[0:44:29] Voice 5: second thank you and

[0:44:31] Trustee Fast: any discussion all right then all in favor thank you do

[0:44:40] Trustee Scott: you see me no yeah do

[0:44:42] Trustee Scott: you see me no we

[0:44:44] Trustee Scott: can't well my video is gone yeah can

[0:44:47] Trustee Scott: you hear me yes

[0:44:48] Trustee Fast: we can hear you fine i vote

[0:44:49] Trustee Scott: yes thank you my hands up very

[0:44:52] Trustee Fast: good thank you yeah i can just see a little bit of light it's

[0:44:55] Trustee Fast: hard to see you thank you heather so that was three in favor so we're going to close the meeting now

[0:44:59] Trustee Fast: and Heather, I think you need a few minutes to do that. Is that correct? I

[0:45:02] Voice 7: do. I just need to

[0:45:04] Voice 7: figure out the technology a little bit. So I'm going to

[0:45:07] Voice 7: stop recording and I'm going to stop

[0:45:10] Voice 7: the live stream. The attendees, I'm going to attempt to lock out the attendees. The attendees

[0:45:17] Voice 7: aren't allowed to attend. But once I try to lock them out, I might lock you out as well.

[0:45:24] Voice 7: and so by accident and so i'm going to try not to do that um and if i do do that we're going

[0:45:32] Voice 7: to go to plan b so all right and

[0:45:35] Voice 4: what is plan

[0:45:35] Voice 7: b plan b is we will unlock the webinar and then

[0:45:40] Voice 7: we will ask the attendees to um exit and come back to the meeting um okay so that is plan b

[0:45:48] Voice 7: it so here i am uh thank

[0:45:51] Trustee Fast: you thank you attendees and just uh this is our uh brief closed meeting

[0:45:57] Trustee Fast: and that was 11 30 okay find my other agenda here all right and we've got uh some attendees

[0:46:14] Trustee Fast: starting to join us again welcome back everybody thank you for taking the uh uh break for the

[0:46:20] Trustee Fast: the closed meeting and helping us out with that and we're coming back into an open meeting now

[0:46:26] Trustee Fast: so just checking with the panelists have we still got I've lost oh trustees oh yeah okay we're all

[0:46:40] Trustee Fast: here thank you sorry having trouble counting I've turned off my own self-view that made me have

[0:46:45] Trustee Fast: have trouble thinking who's not there okay and then um uh then we'll come back from our closed

[0:46:53] Trustee Fast: meeting and um we'll just uh uh let people know that um it's time for town hall and i hope people

[0:47:03] Trustee Fast: can come back in time so this is the part of the meeting where you get to speak to the trustees

[0:47:07] Trustee Fast: and uh i'll just read from our guidelines here that the local trustees uh have adopted this is

[0:47:15] Trustee Fast: is an opportunity for public comment typically offered during each LTC meeting and I see we've

[0:47:20] Trustee Fast: got 10 minutes set aside for this so here is a chance for members of the public to inform trustees

[0:47:25] Trustee Fast: about topics that are relevant to the local trust area and you don't need advance notice but we may

[0:47:32] Trustee Fast: need to restrict time if we've got a bunch of speakers that want to speak and we're going to

[0:47:37] Trustee Fast: make every effort to hear all members of the public every voice is welcome but I just invite

[0:47:42] Trustee Fast: invite you to remember that we're trying to hold an open and respectful meeting. And it's a workplace

[0:47:49] Trustee Fast: safety environment. So I'd just like to thank you in advance for your help, helping with this. And

[0:47:58] Trustee Fast: applicants can speak later when their applications are on the agenda. So if you're an applicant,

[0:48:03] Trustee Fast: just hang on and bear with us. This is the part for the public to speak. So I would invite members

[0:48:09] Trustee Fast: members of the public, if you would like to speak, to raise your digital hand. I see one.

[0:48:17] Trustee Fast: Oops, I'm in the wrong thing. I've got a couple of people who wish to speak. And so far, and we

[0:48:23] Trustee Fast: may have others join us. So how about if we just start with two minutes for each. And then if we

[0:48:29] Trustee Fast: have more time, we'll come back to you. And I'll just get into my timer here. Whoops. And we'll

[0:48:40] Trustee Fast: We'll start with Karen Ross.

[0:48:41] Trustee Fast: Karen, could you go ahead, please?

[0:48:45] Trustee Fast: Confirm that it's Karen Ross, I guess.

[0:48:47] Trustee Fast: Go ahead, Karen.

[0:48:48] Voice 10: Thank you, Sue Ellen.

[0:48:49] Voice 10: It is Karen.

[0:48:50] Voice 10: I, first of all, would like to say that I am not super comfortable with this Zoom meeting.

[0:48:56] Voice 10: I would much prefer an in-person meeting.

[0:48:59] Voice 10: Next, I would like to thank Grant for his work with the lobbying for improved ferry

[0:49:05] Voice 10: service on Hornby.

[0:49:06] Voice 10: It's really important work he's doing, and it wasn't mentioned in what he was saying he was working on, but he's been fabulous.

[0:49:14] Voice 10: My third is about the APC recommendations around vacation rentals, and the OCP and LUB were established after extensive community consultation in the early part of the 2000s, which included meetings on Hornby, Victoria, and Vancouver.

[0:49:32] Voice 10: Vancouver so reaching all taxpayers plus residents of the island and it's my belief that we should

[0:49:40] Voice 10: not be making changes to either one of those without that level of consultation thank you

[0:49:46] Voice 10: thank

[0:49:47] Trustee Fast: you very much Karen and we'll move on now to Ben Peterson Ben would you like to confirm

[0:49:57] Trustee Fast: oh just a second here I've got a question coming up Karen if you're still with us go ahead trustee

[0:50:02] Trustee Fast: scott

[0:50:03] Trustee Scott: yes thank you karen i'm sure you know i just want to reiterate the fact that there will be a

[0:50:12] Trustee Scott: number of public meetings nothing will change anything on the stvrs or anything else without

[0:50:17] Trustee Scott: considerable public consultation and your opportunity to speak as others and we'll be

[0:50:23] Trustee Scott: certainly listening to that as you know the apc is advisory and we're thankful for what they've

[0:50:28] Trustee Scott: done but we'll be certainly listening to the public before there are any changes at all so

[0:50:33] Trustee Scott: thanks well thank

[0:50:35] Voice 10: you i appreciate that and my point was extensive consultation

[0:50:41] Voice 10: and i think you heard

[0:50:42] Voice 10: thank you very good thank you karen

[0:50:46] Trustee Fast: and uh yes all changes like that need

[0:50:49] Trustee Fast: to go through the whole formal process of uh one first reading second reading third reading

[0:50:55] Trustee Fast: public hearing in there beforehand several community information meetings and they take a

[0:51:00] Trustee Fast: long time uh before you get and then it has to i believe any changes to the official community

[0:51:05] Trustee Fast: plan have to go to the minister uh before it's finally uh the change is made okay um i'm going

[0:51:12] Trustee Fast: to move on now to uh ben peterson ben please go ahead can

[0:51:17] Voice 1: you hear me

[0:51:17] Trustee Fast: yes thank you and can you

[0:51:19] Trustee Fast: confirm that it's been and uh

[0:51:21] Voice 1: it is

[0:51:21] Trustee Fast: connection with the island maybe yeah yeah

[0:51:24] Voice 1: i'm a resident

[0:51:25] Voice 1: I've been a resident on the island five years, a member of the community.

[0:51:28] Voice 1: I live in the Whaling Station Bay neighborhood.

[0:51:32] Voice 1: I operate a short-term rental year-round in compliance.

[0:51:38] Voice 1: And so that's kind of the lens I'm talking from.

[0:51:40] Voice 1: I wanted to comment on some of the APC recommendations.

[0:51:45] Voice 1: There were some good problems identified there, being the housing crisis

[0:51:50] Voice 1: and also kind of the lack of infrastructure for visitors to Hornby.

[0:52:00] Voice 1: The density recommendations seem like a really good idea.

[0:52:04] Voice 1: It kind of targets increased density in certain areas,

[0:52:11] Voice 1: and those will be tangible outcomes if we can gain more housing.

[0:52:18] Voice 1: You're going to relate them back directly to those changes.

[0:52:22] Voice 1: the issue I had with correlating directly as short-term rentals to the housing crisis and

[0:52:30] Voice 1: changing short-term rentals as in restricting short-term rentals will possibly create

[0:52:36] Voice 1: housing opportunities. That's true. It could create housing opportunities. It also could

[0:52:44] Voice 1: take away housing opportunities. It could add to the list of people that need housing.

[0:52:50] Voice 1: if you start to make restrict tourism then you're going to be affecting directly

[0:52:58] Voice 1: in a negative way to what degree would also be a guess but the local businesses on Hornby Island

[0:53:05] Voice 1: run by locals full-time residents with families with employees we have to know or take a guess

[0:53:14] Voice 1: at how that will negatively affect them at the same time and will that number they indicated

[0:53:18] Voice 1: of 30 families looking for housing will that grow and not shrink um what my idea was or

[0:53:28] Voice 1: recommendation what other people have said to me is that if there's a we can target those areas

[0:53:34] Voice 1: that lack the infrastructure for the residents in the same way that you want to target the density

[0:53:40] Voice 1: issue. If an area has short-term rentals or full-time residents or full-time renters or

[0:53:51] Voice 1: long-time residents, they all affect the infrastructure and the problems with pollution

[0:53:56] Voice 1: in the same way. You can't point at one to the other. Sorry for going over.

[0:54:02] Voice 1: They're two separate issues. And if we attack the infrastructure, that will help with tourism.

[0:54:08] Voice 1: and on the apc document it says that the current bylaws when they were enforced in 2019 we saw a

[0:54:15] Voice 1: reduction in the number of short-term rentals so we know those are restrictive already so that's

[0:54:21] Voice 1: what i wanted to say they're two different issues and let's attack them together thank you very much

[0:54:26] Trustee Fast: ben and uh i appreciate you uh you're you're holding your uh comments uh short that's great

[0:54:36] Trustee Fast: and it was uh thank you um and i'd like to move on now unless we've got a question is it a question

[0:54:43] Trustee Fast: go ahead trustee scott no

[0:54:46] Trustee Scott: i i just want to thank ben for his very thoughtful comments because uh

[0:54:51] Trustee Scott: you know yeah it was very thoughtful and well put thank you thanks ben okay

[0:54:58] Trustee Fast: i'm going to move on now

[0:54:58] Trustee Fast: we've got uh ray terrian on the um list ray your hand is up if you could confirm your name and your

[0:55:06] Trustee Fast: connection to the island please go ahead two minutes

[0:55:08] Voice 12: yeah it is uh ray terry and i'm living

[0:55:10] Voice 12: here in sandpiper and been here for six years um i wasn't going to say anything i was just going to

[0:55:16] Voice 12: sit back and listen and then grant

[0:55:18] Voice 5: trustee

[0:55:19] Voice 12: grant uh sorry um trustee scott made a comment on um

[0:55:26] Voice 12: about how the apc group uh um were not trying to shut down that there was a rumor trying to

[0:55:33] Voice 12: shut down short-term vacation rentals um that's what i was told when i attended an apc meeting

[0:55:38] Voice 12: um grant and um i disagree and now you wouldn't have got the information because the minutes

[0:55:45] Voice 12: from that meeting all the ideas and everything we talked about uh the minutes shed i was there

[0:55:51] Voice 12: there was nothing put forward no ideas no nothing i realize it's a committee and they have to put

[0:55:57] Voice 12: things uh and that but um the general drift i got from the meeting is yeah they were um the um

[0:56:05] Voice 12: public meetings you mentioned are going to be uh done and that's that's really good we all get a

[0:56:10] Voice 12: lot of input in that but most of them from what i saw are going to be run by the apc

[0:56:15] Voice 12: um and that that uh concerns me i mean we we it is biased the committee is biased so we we need to

[0:56:22] Voice 12: to get a full picture.

[0:56:25] Voice 12: Sorry, Ken.

[0:56:28] Trustee Fast: Thank you very much, Ray.

[0:56:32] Trustee Fast: We're at one minute and 23, Grant.

[0:56:35] Trustee Fast: Can we let Ray finish, please?

[0:56:38] Voice 12: Yeah.

[0:56:39] Voice 12: The committee

[0:56:40] Voice 4: had an opportunity.

[0:56:42] Trustee Fast: Go ahead, Ray.

[0:56:43] Voice 12: The committee had an opportunity

[0:56:45] Voice 12: to help deal with the pollution and the environment

[0:56:49] Voice 12: and the water stuff and that,

[0:56:50] Voice 12: but chose to go after um nine percent of the population uh so what they're saying with nine

[0:56:59] Voice 12: percent of the population you must have proper sewer you must have proper water 91 as uh as the

[0:57:05] Voice 12: previous person mentioned about about density and i'm all for density but what they saying is and

[0:57:11] Voice 12: they put right in the apc is hey you know let's not buy let's not do any bylaw enforcement for

[0:57:16] Voice 12: that because bylaw enforcement they just won't be able to do it for all the long-term

[0:57:21] Voice 12: So they're saying 9% follow all these rules, 91%, do what you want, because you're not

[0:57:28] Voice 12: going to buy lobsters that are not going to attend.

[0:57:30] Voice 12: And I know it's only ideas at this time, but it's something that concerns me as well.

[0:57:37] Trustee Fast: Thank you very much, Ray. That's the two minutes. And so, Trustee Scott, a question?

[0:57:43] Trustee Scott: Yeah, Ray, not so much a question as an answer. Ray, I just want to assure you that the public meetings will not be run by the APC.

[0:57:50] Trustee Scott: they they've done their job they've handed in their report we've accepted it from them from

[0:57:55] Trustee Scott: here on it will be uh the the this group running running the um whatever meetings or i just want

[0:58:01] Trustee Scott: to say that so you're assured of that thank you so thank you and tell

[0:58:07] Trustee Fast: me if you

[0:58:07] Trustee Scott: want great great

[0:58:08] Trustee Scott: great for me if you want to discuss this any further okay

[0:58:13] Trustee Fast: trustee allen um

[0:58:16] Trustee Allen: i'm really having

[0:58:16] Trustee Allen: issues with hearing abc being called biased um i just don't think that is i think that you

[0:58:22] Trustee Allen: as a chair should call these people on this this has happened before in the previous meeting

[0:58:27] Trustee Allen: i find that the comments made all of you are biased you're all you're all the pro vacation

[0:58:32] Trustee Allen: rentals not one of i haven't heard anybody who's doesn't have vacation rentals speak at this town

[0:58:37] Trustee Allen: hall at this point um and i find your it's there's a lot of people out there that have a real con

[0:58:43] Trustee Allen: you know are afraid to speak out say another opinion and um you know we're hearing one side

[0:58:48] Trustee Allen: once again and um thank you sorry but i want to also say is that we're all talking about you have

[0:58:56] Trustee Allen: not talked about the rural character or the rural lifestyle nobody's bringing that up at all it's

[0:59:01] Trustee Allen: all about the water it's all about this and that and that's all i'm going to say thank you trustee

[0:59:06] Trustee Fast: alan and that i'm uh i'm appreciate i was startled to hear the apc called bias we all have bias

[0:59:13] Trustee Fast: and every single one of us and here's my bias here I thought I just was going to mention at

[0:59:21] Trustee Fast: the beginning that we have nature with us in the meeting as well as part of Islands Trust

[0:59:27] Trustee Fast: thinking and we have to consider the needs of future generations and all these there's a huge

[0:59:33] Trustee Fast: big world of considerations that we all have and we've all got different points of view

[0:59:39] Trustee Fast: and uh i really appreciate the work of the apc and uh their uh uh work as volunteers for the

[0:59:48] Trustee Fast: community so um i'm hoping we can keep more respectful some people uh uh it's hurtful for

[0:59:56] Trustee Fast: for some people to be called biased.

[1:00:00] Trustee Fast: I think a respectful tone would be more helpful. Go ahead, Trustee Scott.

[1:00:08] Trustee Scott: This issue around bias, it's a word.

[1:00:12] Trustee Scott: We all want to be respectful of

[1:00:14] Trustee Scott: the APC, and I respect Ray's opinion as

[1:00:19] Trustee Scott: all others. The word came out, bias.

[1:00:23] Trustee Scott: I'm not concerned about that word. It's people expressing their opinion.

[1:00:27] Trustee Scott: I don't think the APC will hold exception to it.

[1:00:31] Trustee Scott: But whether it's bias or people just expressing concerns, I look at it that way more than a negative on bias.

[1:00:38] Trustee Scott: So I'll just leave it at that, Sue Allen.

[1:00:40] Trustee Fast: Okay. Thank you very much, Trustee Scott and Trustee Allen.

[1:00:44] Trustee Fast: And we're on time now, anyway, 1145.

[1:00:48] Trustee Fast: I'd like to close the town hall part of the meeting.

[1:00:53] Trustee Fast: Thank you very much, everybody.

[1:00:55] Trustee Fast: And you can take your hands down now, Ray and Ben have had a chance to speak.

[1:01:00] Trustee Fast: and I'd invite you to also other ways that you can communicate is to write to the local trust

[1:01:08] Trustee Fast: committee and that's if you find our guidelines on the website at the Hornby LTC it tells you

[1:01:17] Trustee Fast: the information about your correspondence and what happens to it but basically goes into a

[1:01:22] Trustee Fast: a public agenda where everybody can see it and the local trust committee can

[1:01:26] Trustee Fast: obviously, trustees can read it. Just send any mail to northinfo at islandstrust.bc.ca.

[1:01:35] Trustee Fast: And it needs to have your name on it. It's just obvious things like that. Okay. So we're going

[1:01:42] Trustee Fast: to move on now to the minutes. So I'm on page four to 13 of the published agenda. This is section

[1:01:51] Trustee Fast: Section 8.1. And hang on, if you'd just let me find that page, page four. And over to you,

[1:02:02] Trustee Fast: Trustee Allen, I think you had a change you wanted to make or suggest. I can't hear you, Alex.

[1:02:11] Trustee Allen: Under Section 8.4 on top of page nine, the second bullet, Claire Frater.

[1:02:20] Trustee Fast: Oh, yeah.

[1:02:20] Trustee Allen: Well, basically, what happened in the last meeting is that I volunteered, you told me to contact Claire Freider, so that's not reflected in the minutes. So I contacted Claire Freider regarding the signage, as you know, and so that's, I just wanted that noted in the minutes.

[1:02:38] Trustee Allen: Oh,

[1:02:39] Trustee Fast: okay. Thank you. So if the minutes could be amended by adding to the third bulletin on the top of page nine, and Trustee Allen volunteered to contact Claire, would that suit? I'm seeing Alex nodding.

[1:02:59] Trustee Fast: Okay, so that would be an amendment. Would you like to move that, Alex?

[1:03:05] Trustee Allen: Yes, I would.

[1:03:05] Trustee Allen: Okay,

[1:03:06] Trustee Fast: thank you. And do I have a seconder? Trustee Scott? Thank you. Trustee Scott is seconding the

[1:03:14] Trustee Fast: motion to add that little bit of language to the end of that bullet. Claire Frater manages the

[1:03:18] Trustee Fast: Island's Trust Signage and may have a database of signs and Trustee Allen volunteered to contact

[1:03:23] Trustee Fast: Claire. Okay, thank you. Any more discussion? All those in favor? Thank you. All three hands went up

[1:03:33] Trustee Fast: so that little uh adjustment uh to complete the minutes happened any more uh amendments to the

[1:03:40] Trustee Fast: minutes then can i have a motion to adopt i

[1:03:47] Trustee Allen: move that we adopt right where is it it

[1:03:55] Trustee Fast: just says for

[1:03:56] Trustee Fast: adoption so i think yeah

[1:03:57] Trustee Allen: all right i moved okay adoption thank

[1:04:01] Trustee Fast: you and grant scott has seconded

[1:04:03] Trustee Fast: and these are for the um local trust committee minutes of dated may the 6th to 2022 motion

[1:04:10] Trustee Fast: moved and seconded any more discussion all those in favor one two three hands go up that motion

[1:04:18] Trustee Fast: passes unanimously thank you very much trustees okay now we're into the follow-up action report

[1:04:23] Trustee Fast: and this is uh page 14 of the agenda um and uh any questions here for our uh senior

[1:04:35] Trustee Fast: senior, our regional program manager, who's also our island planner. Questions for Heather?

[1:04:44] Trustee Fast: Trustee Allen?

[1:04:46] Trustee Allen: Sorry, it's not a question, but it's a comment for Grant that when I talked to

[1:04:49] Trustee Allen: Heather, I'm sorry, when I talked to Claire Frater, Dr. Frater, she said that she was very much aware

[1:04:55] Trustee Allen: of that PowerPoint and it's looming over her head and she will get back

[1:04:59] Trustee Allen: to you on that. So I just

[1:05:01] Trustee Allen: want to let

[1:05:01] Trustee Allen: you know that that's, we discussed that.

[1:05:04] Trustee Fast: Thank you for reminding me, Trustee Allen.

[1:05:06] Trustee Fast: And she did mention that in the executive committee meeting on Wednesday as well, that that's finally being worked at.

[1:05:12] Trustee Fast: It's just the the challenges of the overwhelming workload for that department in terms of having now completing round three of the public input around the trust policy statement and big things like that.

[1:05:26] Trustee Fast: Trustee Scott?

[1:05:29] Trustee Scott: Sue Ellen, I don't buy that at all.

[1:05:31] Trustee Scott: It's been two and a half years since I asked Claire.

[1:05:35] Trustee Scott: I don't want to put her particularly on the spot.

[1:05:38] Trustee Scott: So this is the one request specific to Hornby Island to be able to inform the people of Hornby Island of what the issues around the trust, how it works.

[1:05:49] Trustee Scott: I mean, I can't imagine any more fundamental of us wanting to do to communicate to our community as to how the trust works.

[1:05:55] Trustee Scott: And I think if we had that, a lot of the things that have come up, particularly down south, might have been somewhat lessened if we had better communications with our islands.

[1:06:06] Trustee Scott: So, Claire, if you're going to emphasize with Claire, this was promised again to me.

[1:06:12] Trustee Scott: I don't want to make it in February of this year.

[1:06:15] Trustee Scott: I'll have it to you by the meeting in February.

[1:06:18] Trustee Scott: So, Ellen, you're smiling.

[1:06:19] Trustee Scott: I know you may think it's humorous, but it's not.

[1:06:21] Trustee Scott: No, I'm sorry.

[1:06:22] Trustee Scott: It's quite, it's pathetic.

[1:06:24] Trustee Scott: Thank you. I'm done.

[1:06:26] Trustee Fast: Well, I'm smiling because I'm taking some of the blame here. As a member of the executive committee, we're the ones who direct staff on where to put their priority. And unfortunately, the communication plan has not come up to the top yet.

[1:06:44] Trustee Fast: and of these other big issues that came up during the term

[1:06:51] Trustee Fast: that were unplanned, like the governance review.

[1:06:54] Trustee Fast: But I take your point.

[1:06:55] Trustee Fast: Thank you.

[1:06:57] Trustee Fast: And anything else on the follow-up action report?

[1:07:05] Trustee Fast: Anything that Heather can help us with?

[1:07:11] Trustee Fast: Looks good to me.

[1:07:13] Trustee Fast: Okay.

[1:07:13] Trustee Fast: Then let's move on.

[1:07:15] Trustee Fast: If people are, if trustees are okay with that,

[1:07:20] Trustee Fast: we'll move on to the verbal update from Heather about the MRDT also known as the municipal

[1:07:29] Trustee Fast: regional district tax the pillow tax and go ahead Heather you were going to find out some

[1:07:35] Trustee Fast: information for us sir yeah I mean

[1:07:37] Voice 7: I left the last meeting thinking that I was being asked to

[1:07:42] Voice 7: look into the pillow tax and what it was and whether Hornby Island whether it could apply

[1:07:46] Voice 7: pie um i did find out that it can and and actually is and has and actually got instituted june 1st

[1:07:54] Voice 7: and then i um communicated with trustee allen about it and realized that i hadn't understood

[1:08:00] Voice 7: the question exactly so as i understand it the question is um you know how how did it come about

[1:08:09] Voice 7: you know what can the regional district just impose that tax on hornby island without islands

[1:08:15] Voice 7: trust buying in. And the truth is, I don't know enough about the tax to be able to say,

[1:08:22] Voice 7: to give you a definitive answer. What I have found out since then is that,

[1:08:27] Voice 7: then you might note it, I found it in some APC minutes, I think, from Hornby Island,

[1:08:34] Voice 7: but essentially that Hi-C applied to for that tax has been working with the regional district on

[1:08:41] Voice 7: on getting it implemented.

[1:08:43] Voice 7: And so it might be helpful if the trustees speak

[1:08:47] Voice 7: with someone at High Sea about their process

[1:08:49] Voice 7: and kind of how they understand it

[1:08:53] Voice 7: and how it got implemented.

[1:08:55] Voice 7: Maybe you're already aware of that.

[1:08:56] Voice 7: I don't know, but that's the one more piece

[1:08:59] Voice 7: of information that I have.

[1:09:03] Trustee Fast: Thank you.

[1:09:04] Trustee Fast: I know I looked a little bit into the information

[1:09:07] Trustee Fast: that came my way and saw that it was

[1:09:09] Trustee Fast: municipal regional district uh specific and um so perhaps daniel arbour our regional district

[1:09:17] Trustee Fast: director might also have information about that uh that he could answer but it's one of these areas

[1:09:25] Trustee Fast: i think from my perspective as somebody who also sits on a municipal council uh where it gets into

[1:09:32] Trustee Fast: to the sort of services side of things

[1:09:34] Trustee Fast: as opposed to land use planning.

[1:09:37] Trustee Fast: And maybe that's why the LCC wasn't consulted.

[1:09:41] Trustee Fast: I'm not sure.

[1:09:42] Trustee Fast: Go ahead, Trustee Allen.

[1:09:44] Trustee Allen: Yeah, well, I just brought it up

[1:09:45] Trustee Allen: because I had a lot of concerns from the community

[1:09:47] Trustee Allen: saying how did this go about

[1:09:49] Trustee Allen: because they didn't hear about it

[1:09:50] Trustee Allen: and suddenly it's a reality.

[1:09:51] Trustee Allen: So that's why I brought it up.

[1:09:53] Trustee Allen: And so I'll follow up with Daniel Arbour

[1:09:55] Trustee Allen: and Karen Ross and other various people.

[1:09:58] Trustee Fast: Find out the details.

[1:10:00] Trustee Fast: Very good.

[1:10:01] Trustee Fast: Thank you.

[1:10:02] Trustee Fast: trustee scott did you have something you wanted to ask ed whatever yes

[1:10:07] Trustee Scott: yes can you hear me all

[1:10:09] Trustee Scott: right yep good okay um yes high seek we've there it's definitely been dealt with through high seek

[1:10:18] Trustee Scott: so it has been discussed on the island so i i think uh but i think it would be a good thing

[1:10:23] Trustee Scott: just from the trust point of view maybe to get karen ross to come on the next meeting particularly

[1:10:28] Trustee Scott: to talk to heather because she really does understand i think the details heather of how

[1:10:33] Trustee Scott: it's being applied so whether that you know heather i have heather

[1:10:37] Trustee Scott: karen

[1:10:39] Trustee Fast: has her hand up

[1:10:40] Trustee Fast: she can speak to us now um or uh do you want to schedule it at

[1:10:45] Trustee Fast: another time is that all right

[1:10:47] Trustee Scott: with you if she could

[1:10:48] Trustee Fast: give us the karen if you could go ahead and give us the cole's note version

[1:10:53] Trustee Fast: of what exactly. Go

[1:10:58] Voice 10: ahead, Karen. Okay, thank you, Sue Ellen. The MRDT was a tax that was

[1:11:07] Voice 10: derived through the tourism industry started in the resort municipalities, primarily Whistler

[1:11:13] Voice 10: in Tofino. And it is a tourism sector-based initiative where fixed group accommodation

[1:11:24] Voice 10: providers need to come on side and work with Destination BC, who are the managers of the

[1:11:34] Voice 10: program for the Ministry of Finance. And that's been in place, I'm not sure exactly what year,

[1:11:42] Voice 10: in 1997, something like that. Don't hold me to that date. And it was always about destination

[1:11:50] Voice 10: marketing, destination BC. There's a little component that goes to big British Columbia

[1:11:57] Voice 10: tourism events like the Olympics or Winter Games or that kind of thing. But generally, it was going

[1:12:02] Voice 10: to municipalities and at that level in 2018 because of pressures for affordable housing

[1:12:12] Voice 10: there was a change to the legislation and all kinds of municipalities got on board because

[1:12:21] Voice 10: that change allowed some of the money to come out of tourism and into affordable housing

[1:12:26] Voice 10: At that point, High Seek, as being the eligible tourism entity on Hornby, was the potential recipient and did go through Destination BC and applied to become the eligible entity and were accepted.

[1:12:47] Voice 10: The normal procedure on the regional district side of it is to have it at an electoral area basis.

[1:12:55] Voice 10: Destination BC advocated for Hornby to delineate Hornby Island specifically out of Electoral Area A at the regional district.

[1:13:04] Voice 10: So at that point, High Seek was the tourism entity that was eligible for the program.

[1:13:10] Voice 10: Hornby became a geographic area isolated from the rest of the regional district.

[1:13:16] Voice 10: And basically, that's it in a nutshell, I think.

[1:13:21] Voice 10: Then you get into implementation of the program and what does it take for the Ministry of Finance to actually institute a tax.

[1:13:28] Voice 10: So we've been, I think we started in 29 with public consultations.

[1:13:34] Voice 10: The primary stakeholders being the tourism fixed roof accommodation providers on Hornby as identified by the Ministry of Finance, those that pay the 8% tax on accommodation, met and voted and 100% of Hornby, of those Hornby people were in favor of instituting, collecting and paying the tax themselves.

[1:13:56] Voice 10: And the momentum was around trying to mitigate the impacts of tourism, specifically in their mind, as it impacted affordable housing and workforce housing.

[1:14:09] Voice 10: And so Grant was at some of those initial consultations that we had hired a consultant from Tourism Vancouver Island.

[1:14:20] Voice 10: And he came and talked to stakeholders in the tourism sector, and it went sort of to the next stage when High Seek hired a consultant to help develop a five-year strategic plan and a one-year annual plan, which are requirements of the section, which have to get registered through Destination BC with the Ministry of Finance.

[1:14:45] Voice 10: So all of that information for Hornby is on the HI-SEEC website. And there is a tab there that says MRDT, the public consultation, and the information about it is on that website. So sorry, Heather, that could have saved you probably a lot of time just to look at that.

[1:15:06] Voice 10: Thank

[1:15:07] Voice 5: you very much.

[1:15:07] Voice 5: And

[1:15:07] Voice 10: so I'll just finish off quickly.

[1:15:11] Voice 10: So the tax is provincial law as of June 1st.

[1:15:16] Voice 10: Fixed roof accommodation providers are required to collect and remit the tax to the Minister of Finance, just like the 8% tax.

[1:15:24] Voice 10: And we expect about a four-month delay before that money comes back and will be implemented according to those registered plans.

[1:15:33] Trustee Fast: Thank you.

[1:15:34] Trustee Fast: So the MRDT tax goes into some affordable housing fund? Is that what you mean?

[1:15:40] Voice 10: No, not at all. It goes into the registered fund and the fund is a tourism fund.

[1:15:46] Voice 10: So the opportunity for a portion of that to be affordable housing to the maximum, we pushed it as hard as we could.

[1:15:54] Voice 10: So a portion of the funds are affordable housing. We, through consultation, identified some of the other opportunities for tourism mitigation primarily.

[1:16:05] Voice 10: And we, you know, we just pressed the outside boundaries of what was possible in that program through the consultation program and what people wanted to see.

[1:16:15] Voice 10: We are contributing a small percentage to provincial tourism events as part of the program.

[1:16:21] Voice 10: that's mandatory pretty well because we asked for a three percent levy um yeah it's it's very

[1:16:30] Voice 10: regulated it's um not exactly what people here want to see i don't believe which is where probably

[1:16:35] Voice 10: alex is hearing you know what the heck but i think it really behooves the community to remember that

[1:16:41] Voice 10: this is not a tax on the residents of hornby this is a tax that the accommodation providers

[1:16:48] Voice 10: have voluntarily instituted to ask for money from the tourists that come here to try to make life

[1:16:55] Voice 10: better for the residents of Hornby. So, you know, it's very different than property taxes or

[1:17:02] Voice 10: something that we all pay together. You know, this is, and honestly, I have a rental property

[1:17:09] Voice 10: and people didn't know they were going to have to pay this 3%. And I say to them,

[1:17:14] Voice 10: this three percent is for the community of Hornby and I have gotten no resistance at all from the

[1:17:21] Voice 10: guests that I have about paying that people understand that there's a cost to tourism

[1:17:26] Voice 10: thank

[1:17:28] Trustee Fast: you very much Karen for that uh encapsulated uh clarification and uh and I'd refer uh trustees

[1:17:37] Trustee Fast: to the um website unless you've got a follow-up question otherwise I'd like to move ahead with our

[1:17:42] Trustee Fast: agenda and thank Karen and High Seek. Okay thank you very much Karen and moving on then back to

[1:17:53] Trustee Fast: our agenda now that we know what's the 101 version of the pillow tax. Thank you. Did you

[1:18:05] Trustee Fast: have anything you wanted to add Heather before we move on? No? Okay and then so let's move on now to

[1:18:11] Trustee Fast: to 9.3 this is the citing and use permit by law

[1:18:15] Voice 4: and

[1:18:16] Trustee Fast: uh for consideration of uh adoption this is

[1:18:20] Trustee Fast: because it's um it's really fourth reading and it's coming up to us for final adoption after

[1:18:26] Trustee Fast: it's been through all the steps and you can read about that on page uh 17 um we've got a nice

[1:18:33] Trustee Fast: little cover uh page that tells us about the process so far and uh so unless anybody's got

[1:18:40] Trustee Fast: a question for heather this has been to executive committee come back uh to you uh for final adoption

[1:18:48] Trustee Fast: go ahead trustee allen um

[1:18:51] Trustee Allen: i'm just getting an email from two people that can't get back into

[1:18:54] Trustee Allen: the meeting and they did one wanted to attend had something to present at the town hall and they're

[1:18:59] Trustee Allen: wondering whether heather's blocking them um i'm not blocking them there was

[1:19:04] Voice 7: a couple of attendees

[1:19:05] Voice 7: these that i had to remove from the meeting and because we were going in in camera how

[1:19:11] Trustee Allen: can i get

[1:19:11] Trustee Allen: back in

[1:19:12] Voice 7: um they may have to use a different account in order to get back in okay and the

[1:19:21] Voice 7: one they originally used and i'm not blocking anyone all right so

[1:19:26] Trustee Fast: you don't have anybody in

[1:19:27] Trustee Fast: the waiting room or anything no

[1:19:29] Voice 7: i don't all

[1:19:31] Trustee Fast: right so please try again anybody uh who's out there

[1:19:36] Trustee Fast: watching on live stream and wants to join the meeting however the town hall portion of the

[1:19:39] Trustee Fast: meeting is over and um and i'm um we're moving on now to the business portions of the uh of the

[1:19:46] Trustee Fast: meeting so um here's the citing and use permit uh we're on paid we're on item 9.3 page 17 and uh

[1:19:57] Trustee Fast: this has come back to us for final approval after it's been passed first second and third readings

[1:20:03] Trustee Fast: and executive committee has approved it as well.

[1:20:08] Trustee Fast: So here it is back for consideration of adoption,

[1:20:10] Trustee Fast: the siting and use permit.

[1:20:13] Trustee Fast: Can I have a motion?

[1:20:15] Trustee Fast: Or do people want the regional planning manager to?

[1:20:18] Trustee Allen: No, I move that the Hornby Island Local Trust Committee

[1:20:21] Trustee Allen: bylaw number 168,

[1:20:23] Trustee Allen: cited as Hornby Island Local Trust Committee

[1:20:25] Trustee Allen: siting and use permit bylaw number 168, 2021 be adopted.

[1:20:30] Trustee Fast: Thank you.

[1:20:31] Trustee Fast: Do I have a seconder?

[1:20:34] Trustee Fast: Thank you, Trustee Scott.

[1:20:35] Trustee Fast: got and so we've got a motion moved and seconded and any discussion all right thank you then i'm

[1:20:44] Trustee Fast: going to call the question all those in favor one two three hands go up that motion passes

[1:20:51] Trustee Fast: unanimously thank you very much then that bylaw is adopted and moving on to 9.4 similar page 18

[1:21:00] Trustee Fast: it's coming back to us for fourth and final reading and adoption after it's been given

[1:21:08] Trustee Fast: first second and third readings earlier and then executive committee approved it uh here it is back

[1:21:14] Trustee Fast: again this is the fees bylaw uh any um motions or questions for the planner go ahead trustee allen

[1:21:22] Trustee Allen: i just move it i move that the hornby island local trust committee bylaw number 169 cited

[1:21:27] Trustee Allen: as hornby island local trust committee fees bylaw 2022 be adopted thank

[1:21:32] Trustee Fast: you and do i have a seconder

[1:21:36] Trustee Fast: trustee scott thank you very much any discussion questions all right then i'll call the question

[1:21:43] Trustee Fast: all those in favor one two three hands went up thank you very much that passes unanimously

[1:21:52] Trustee Fast: that motion that bylaw is adopted and moving on now to 10.0 9.5 the sign at the entrance

[1:22:02] Trustee Fast: The entrance sign, this relates to your discussions with Claire Freider and our discussions over the past few meetings about signs.

[1:22:16] Trustee Fast: And Trustee Allen, would you go ahead? Tell us what you're thinking.

[1:22:21] Trustee Allen: Well, basically, you got my email. So I talked to Claire and she said to talk to you.

[1:22:27] Trustee Allen: And how do you bring it up at the executive meeting last Wednesday?

[1:22:30] Trustee Allen: and i actually find these but i was looking at something else for actually claire because her

[1:22:34] Trustee Allen: boys are coming out to race in the bicycle race apparently i found some bicycle website the

[1:22:40] Trustee Allen: picture the finally the sign actually where it was right on the original comfort stations

[1:22:44] Trustee Allen: so that was really exciting and so basically it's it's over to you sue allen okay

[1:22:51] Trustee Fast: well thank you i

[1:22:51] Trustee Fast: i am i didn't want to say anything before i talked uh among us because we've talked several times

[1:22:59] Trustee Fast: about what would an entrance sign look like and uh i also um and thank you alex for finding that

[1:23:07] Trustee Fast: sign now i get it now i understand uh uh having seen that photo uh the kind of uh entrance sign

[1:23:15] Trustee Fast: identifying the island's trust and hornby island that you're speaking about um and the difference

[1:23:20] Trustee Fast: between the other ones and uh i think claire sent you back a photo of the bowen island one

[1:23:27] Trustee Fast: that we've done recently and um earlier in an earlier agenda i'd included a photo i think of

[1:23:35] Trustee Fast: the gambier island uh welcoming it's more of a welcoming poll and um uh anyway i'm just um

[1:23:46] Trustee Fast: thinking that i better look in my notes here about executive committee what did we talk we

[1:23:53] Trustee Fast: We did talk about it a little bit.

[1:23:54] Trustee Fast: I know the communications plan isn't up there yet.

[1:24:00] Trustee Allen: Claire says that she had, excuse me, through the chair,

[1:24:02] Trustee Allen: she said that she had some funding in the communications budget.

[1:24:06] Trustee Allen: Oh, yes.

[1:24:07] Trustee Allen: And as well, also, you know, we need to tie it in with,

[1:24:10] Trustee Allen: I sent her also a seal-based signage from Comox Valley that they worked,

[1:24:16] Trustee Allen: the regional district worked with Comox First Nations in terms of language.

[1:24:20] Trustee Allen: So she has that as well.

[1:24:21] Trustee Allen: Because, you know, when you look at it, it's a very,

[1:24:23] Trustee Allen: The messaging in that sign is kind of dated.

[1:24:26] Trustee Allen: We need to make it a little more current

[1:24:28] Trustee Allen: and also need to tie it in with COMAX First Nations

[1:24:32] Trustee Allen: and possibly other groups on the island.

[1:24:37] Trustee Allen: And yeah, so.

[1:24:39] Trustee Fast: Yeah, thank you.

[1:24:40] Trustee Fast: And you gave me a chance to think about

[1:24:42] Trustee Fast: what I was thinking was that when Lisa Wilcox

[1:24:47] Trustee Fast: was our senior intergovernmental advisor,

[1:24:50] Trustee Fast: I had been asking her about the sign

[1:24:52] Trustee Fast: And she'd been offering to go and talk to the Comox and find out what they would like to hear and or to see on a sign what their, if they had any input, what they would like to say.

[1:25:07] Trustee Fast: And, but that was just before the, and I was going to talk to her at the March Trust Council meeting.

[1:25:12] Trustee Fast: And by that point, she had left the organization on to her next position.

[1:25:17] Trustee Fast: So I didn't get a chance to talk to her, but I think Claire is now doing that work.

[1:25:23] Trustee Fast: And, uh, Claire could go and, um, speak to Comox First Nation and, uh, get their input before, uh, any sign was, um, was developed. If that's the, uh, what I'd love to do is, is be able to say to Claire, yes, we've got agreement among the local trust committee that, uh, here's the steps they would like to see going forward.

[1:25:44] Trustee Fast: um so is that what i gather should should we the local trust committee uh request claire to

[1:25:53] Trustee Fast: uh uh gather input from the comox first nation about a possible replacement for that that

[1:26:02] Trustee Fast: particular sign well

[1:26:04] Trustee Allen: i wasn't sure when i discussed whether whether this is going to

[1:26:06] Trustee Allen: be a beginning of a whole overall islands trust signage or specifically to hornby only if it's

[1:26:13] Trustee Allen: specific to hornby only then let's go ahead and have a motion but if there's some sort of overall

[1:26:19] Trustee Allen: marketing plan that she's thinking about

[1:26:22] Trustee Allen: i don't know there

[1:26:24] Trustee Fast: is there is an overall communications

[1:26:26] Trustee Fast: plan but it's still i've seen two drafts of it so far uh however you can decide whether you want

[1:26:33] Trustee Fast: to wait for that or not i think part of the way plans advance is by individual projects and bowen

[1:26:38] Trustee Fast: has uh one example of an updated sign and maybe hornby let's be the next i don't know i

[1:26:46] Trustee Allen: mean yeah

[1:26:47] Trustee Allen: i looked at your sign to be honest i think it's way too small you can only see it when you're

[1:26:51] Trustee Allen: stuck in a lineup getting onto the island to be honest um

[1:26:54] Trustee Fast: actually it's when you come off that

[1:26:56] Trustee Fast: you spot

[1:26:57] Trustee Allen: it as you walk

[1:26:57] Trustee Fast: by but anyway i it doesn't have to be anything i

[1:27:01] Trustee Allen: think i'm going to hold off

[1:27:01] Trustee Allen: until maybe discussing with other trustees at the other at the trust council perhaps okay and also

[1:27:07] Trustee Allen: a further conversation with claire right

[1:27:10] Trustee Fast: okay because it's possible that uh a bigger sort of

[1:27:14] Trustee Fast: um um agreement among for example bc ferries and local first

[1:27:20] Trustee Fast: nations that might those all those

[1:27:22] Trustee Fast: parties need to sort of agree on uh and and on where could the space be all that kind of thing

[1:27:29] Trustee Fast: anything you wanted to say grant no

[1:27:33] Trustee Scott: thank you okay

[1:27:35] Trustee Fast: all right then uh then let's leave it for um

[1:27:42] Trustee Fast: We can bring it up with the Director of Trust Area Services, Claire Frater, at Trust Council when she's doing her report.

[1:27:55] Trustee Fast: And she talks about her FUEL.

[1:28:02] Trustee Fast: What does that stand for again?

[1:28:03] Trustee Fast: I've forgotten.

[1:28:03] Trustee Fast: I'm terrible with acronyms.

[1:28:05] Trustee Fast: Anyway, the follow-up action list, and I believe the communications plan is on there.

[1:28:09] Trustee Fast: So that would be a good time to bring it up.

[1:28:11] Trustee Fast: yeah

[1:28:12] Trustee Allen: and then we can get a feel of what's you know the rest of the trustees was there

[1:28:15] Trustee Allen: other signage yeah i'd be more comfortable with that thank you okay

[1:28:18] Trustee Fast: thank you then uh then let's

[1:28:21] Trustee Fast: move on uh i'll just make myself a note to trust council fuel claire other trustees okay all right

[1:28:33] Trustee Fast: and uh so then let's move on to applications uh we've got two in front of us now page 19

[1:28:39] Trustee Fast: is um the first and this is a request for waiver of survey requirement for development

[1:28:46] Trustee Fast: variance permit and we've got planner steven ball with us hello steven hi

[1:28:52] Voice 4: great

[1:28:54] Trustee Fast: we can hear you

[1:28:55] Trustee Fast: and uh planner ball we've got your uh report in front of us with your recommendation please

[1:28:59] Trustee Fast: give us an introduction there go ahead sure

[1:29:02] Voice 2: so this staff report is to introduce a request for

[1:29:05] Voice 2: the ltc to waive the requirement that an applicant provide a legal survey for a development variance

[1:29:11] Voice 2: permit at 975 mountain road staff are recommending that the ltc deem a legal survey is reasonably

[1:29:18] Voice 2: necessary because the survey will ensure the location of the existing buildings and their

[1:29:23] Voice 2: setbacks are accurately measured on a plan which will directly inform the proposed variance permit

[1:29:30] Trustee Fast: Okay. Thank you. So we've got the report in front of us, and if the applicant is with us, they can speak after, I guess, I'll first ask for questions for the planner and then give the applicant a chance to speak if they're with us. Go ahead, Trustee Allen.

[1:29:49] Trustee Allen: Thank you.

[1:29:53] Trustee Allen: Any of these names wrong. Stephen.

[1:29:56] Trustee Allen: I'm just wondering, as

[1:30:00] Trustee Allen: confused about in the background first paragraph as a result the property does not contain any

[1:30:04] Trustee Allen: buildable area and you could explain that and also in the next paragraph the physical assessment of

[1:30:13] Trustee Allen: the property by a registered professional biologist sorry not the physical the little

[1:30:18] Trustee Allen: tiny screen to buy up was that report requested by islands trust that particular one did the

[1:30:24] Trustee Allen: applicant do it on its own yeah so two questions so

[1:30:29] Voice 5: the

[1:30:31] Voice 2: first question about the buildable area

[1:30:33] Voice 2: is in relation to the setback requirement from a wetland that's mapped in uh in map i believe it's

[1:30:41] Voice 2: it's schedule d1 of the official community plan which covers essentially the entire property

[1:30:47] Voice 2: and and as a result of that mapped area and the 30 meter setback there's no area on the property

[1:30:54] Voice 2: that where a building could be placed and not be within a setback so that's the first and your

[1:31:01] Voice 2: second question about the at least the environmental report that was submitted along with the application

[1:31:08] Voice 2: the variance application to islands trust so

[1:31:12] Trustee Allen: that was required it was

[1:31:14] Voice 2: it was suggested i believe

[1:31:16] Voice 2: prior to the application being made to support the application and to because the setback is

[1:31:24] Voice 2: there for this wetland and this allowed uh an environmental professional to attend the site

[1:31:29] Voice 2: and and do a site visit and assess the property for whether or not that that wetland mapping was

[1:31:35] Voice 2: um was accurate uh actually on the scale level of the property thank you

[1:31:43] Trustee Fast: thank you

[1:31:45] Trustee Fast: just um trustee scott do you have any questions for the planner then i see no

[1:31:54] Trustee Fast: no i'm

[1:31:56] Trustee Scott: having trouble here with this thing um can you see me yes yeah i i don't i don't find

[1:32:04] Trustee Scott: a request to have the plan by a bc land surveyor i think the recommendation is quite reasonable

[1:32:11] Trustee Scott: what i don't understand from what the planner just said um how can the lot it sounds to me

[1:32:18] Trustee Scott: like the problem with this is the is the map d that's this very very large scale and we found

[1:32:25] Trustee Scott: out before when you actually go walk the site itself there is places to build a place to build

[1:32:31] Trustee Scott: on so the two seem kind of in conflict in one sense we're asking for a survey in the other

[1:32:38] Trustee Scott: sense it says you can't build on there anyway i don't quite understand that just

[1:32:45] Trustee Fast: uh planner bow

[1:32:46] Trustee Fast: i think that's

[1:32:49] Trustee Fast: the reason that the variance is being applied for right yeah

[1:32:53] Voice 2: that's that's correct

[1:32:54] Voice 2: So the reference to buildable area in that staff report is there's no buildable area

[1:32:59] Voice 2: without a variance permit being issued.

[1:33:04] Trustee Fast: Thank you.

[1:33:06] Trustee Fast: Trustee Allen.

[1:33:08] Trustee Allen: Yeah, I was just questioning the email from the applicant about if a survey is decided

[1:33:14] Trustee Allen: to not be necessary, then this will help to pay the cost of the environmental mapping

[1:33:18] Trustee Allen: and survey.

[1:33:20] Trustee Allen: So I don't get, so is that environmental mapping the same thing as the biophysical

[1:33:25] Trustee Allen: assessment?

[1:33:26] Trustee Allen: I'm confused here.

[1:33:28] Trustee Fast: We can ask that of the applicant if the planner doesn't know because that applicant here is

[1:33:33] Trustee Fast: with us. Yeah.

[1:33:36] Trustee Fast: And I'll invite him to speak in a moment.

[1:33:39] Trustee Fast: So, any more questions for the planner about the need for a legal survey.

[1:33:45] Trustee Fast: I thought it was a well reasoned requirement.

[1:33:51] Trustee Fast: requirement i can see that a planner who's uh asking the ltc to approve something that would

[1:33:58] Trustee Fast: go on the title would want to ensure that there was a um a survey that confirmed that it was

[1:34:06] Trustee Fast: accurate and um so i didn't have a question for the planner i would just uh say is there

[1:34:14] Trustee Fast: any more questions for the planner or shall we move to the uh i believe applicants um

[1:34:22] Trustee Fast: Yeah, the applicant in addition to it to indicate their concurrence with the report and recommendations or to advise of any errors or omissions.

[1:34:33] Trustee Fast: With that, unless I'm hearing seeing more hands go up among trustees. I'm going to ask that, Tim, if you're with us.

[1:34:43] Trustee Fast: um your talking is permitted so if you are hearing us perhaps you could uh confirm that that's who

[1:34:51] Trustee Fast: tim tim windham are you there i

[1:34:57] Voice 2: can see his name here on the yes i can see

[1:35:00] Voice 7: his name i've given him

[1:35:02] Voice 7: permission to speak and i asked him but he has to unmute himself he

[1:35:07] Trustee Fast: has to unmute his own microphone

[1:35:08] Trustee Fast: doesn't he yeah so tim if you can hear us and if you can unmute your microphone it's time for you

[1:35:15] Trustee Fast: you to speak if you were going to speak oh

[1:35:18] Voice 4: sorry oh

[1:35:20] Trustee Fast: there we go okay tim windham if you're with us

[1:35:27] Voice 7: and you want to unmute yourself by clicking on the microphone at the bottom left corner of your

[1:35:36] Voice 7: screen there's

[1:35:37] Trustee Fast: a little arrow beside that little microphone that says mute and uh or you can just

[1:35:42] Trustee Fast: click on the mute and it'll unmute or if you're on a phone uh no you're not on a phone or if you're

[1:35:50] Trustee Fast: on uh you must have joined through some kind of computer oh sorry tim we can't hear you i'm going

[1:35:55] Trustee Fast: to have to uh move ahead but please keep trying to unmute yourself there and um so trustees

[1:36:05] Trustee Fast: because we can't hear uh the applicant um trustee scott yeah

[1:36:15] Trustee Scott: i'd like to just leave it for 15

[1:36:17] Trustee Scott: minutes let's move on with the agenda just table this momentarily to give the person a chance to

[1:36:23] Trustee Scott: speak if they don't come on you know maybe by after the lunch break or something and then we'll

[1:36:30] Trustee Scott: just move ahead and with the recommendation okay

[1:36:33] Trustee Fast: i wouldn't want anybody to be um unable to speak

[1:36:38] Trustee Fast: through technology problems so um perhaps uh heather if you have a way to send a message to

[1:36:46] Trustee Fast: to tim i don't know if there is a way tim if you can hear us if you could contact north info

[1:36:52] Trustee Fast: at islandstrust.bc.ca or call the northern office i'm sure you've got the number because you've been

[1:37:00] Trustee Fast: doing applications uh and um try and find a way somebody to help you to get online that would be

[1:37:09] Trustee Fast: good you must have just joined us recently because um you've come in after we had the

[1:37:15] Trustee Fast: closed meeting so uh good luck tim and uh let's put this one on pause then and uh move on to the

[1:37:23] Trustee Fast: next one here which is uh 10.2 um so we're on page 26 of our agenda and um and planner ball i'm oh no

[1:37:37] Trustee Fast: oh goodness this is a different planner i'm sorry i see this isn't going to work so easily so uh

[1:37:45] Trustee Fast: Trustee Ball, Planner Ball, can you rejoin us in, let's say, 10 minutes at 1245 and see where we're at?

[1:37:57] Voice 2: Sure, sure. I can

[1:37:58] Voice 2: see if I can get in touch with Tim as well.

[1:38:01] Trustee Fast: Okay, thank you. That

[1:38:03] Voice 7: would be terrific.

[1:38:04] Voice 7: And Planner Mehekwa isn't here, so I'm going to be presenting her report.

[1:38:09] Voice 7: part okay

[1:38:10] Trustee Fast: thank you so we'll come back um to 10.1 at 12 45 with planner bow and uh then we're on

[1:38:20] Trustee Fast: page um six and uh please take it away region regional planning manager cower right

[1:38:27] Voice 7: so this is

[1:38:28] Voice 7: um i think you've seen one of these before there's a there's a requirement in the hornby bylaw that

[1:38:36] Voice 7: a parcel must have maybe that again i'm going to read it yeah um so there's two lots in a

[1:38:50] Voice 7: proposed subdivision and um you're being asked to waive the 10 percent uh lot frontage requirement

[1:38:59] Voice 7: and staff are recommending approval of that okay

[1:39:05] Trustee Fast: thank you yeah the good report

[1:39:09] Trustee Fast: clear even to me who doesn't know hornby island that well uh go ahead trustee allen questions

[1:39:14] Trustee Fast: for the planner we can't hear you and then trustee scott

[1:39:23] Trustee Allen: go ahead trustee um

[1:39:28] Trustee Allen: can that duplex be classified as a secondary suite and also it's interesting that another

[1:39:34] Trustee Allen: panhandle application we just went through with wet souls on the same road do either of them

[1:39:39] Trustee Allen: impact each other sorry

[1:39:47] Voice 7: i'm not i'm not going to be able to answer questions of that detail

[1:39:54] Voice 7: I could take those questions away and come back at the next meeting if you'd like to do it that way.

[1:39:59] Trustee Allen: Is the applicant in a hurry or here or is any, are they attending?

[1:40:06] Trustee Fast: I don't see any hands going up over there and I'll come to you in a second, Trustee Scott.

[1:40:11] Trustee Fast: And I don't see anybody with the applicant names from looking there, but I'm going to.

[1:40:19] Trustee Fast: to, so let's hang on for a second

[1:40:22] Trustee Fast: and let's go to Trustee Scott

[1:40:23] Trustee Fast: and see if there's a question that you can answer there.

[1:40:26] Trustee Fast: Go ahead, Grant.

[1:40:29] Trustee Scott: Yes, I see this as quite reasonable.

[1:40:32] Trustee Scott: I don't think it's unreasonable

[1:40:33] Trustee Scott: what the request is here.

[1:40:35] Trustee Scott: And I, Alex, for all, as much as I respect your opinion,

[1:40:37] Trustee Scott: I'd just like to move ahead with this

[1:40:40] Trustee Scott: to give the people the assurance that it's all right.

[1:40:43] Trustee Scott: So I'd like to move the recommendation.

[1:40:47] Trustee Fast: Okay, you want to read it out there, Grant?

[1:40:51] Trustee Fast: it's at the top of

[1:40:52] Trustee Fast: page 26 yeah

[1:40:55] Trustee Scott: that per local government act section 512 bracket to the local

[1:41:00] Trustee Scott: island cornby island local trust committee exempt proposed lot one in the proposed subdivision

[1:41:07] Trustee Scott: layout plan ho sub 2022.2 from meeting cornby island land use bylaw regulation six six bracket

[1:41:17] Trustee Scott: bracket one, 6.6 bracket one,

[1:41:19] Trustee Scott: the minimum 10% lot frontage on a highway requirement.

[1:41:23] Trustee Fast: Thank you.

[1:41:24] Trustee Fast: So we have a motion to do that exemption.

[1:41:30] Trustee Fast: And do I have a seconder?

[1:41:35] Trustee Fast: Okay, I'm going

[1:41:35] Trustee Fast: to second it so that we can discuss it then.

[1:41:39] Trustee Fast: And thank you.

[1:41:40] Trustee Fast: And this is just the,

[1:41:44] Trustee Fast: it doesn't really answer the part.

[1:41:49] Trustee Fast: I don't know if there's anything in this motion that would answer the part about the duplex and secondary suites and that's a thorny or not thorny but a more complicated issue.

[1:42:04] Trustee Fast: Go ahead, Trustee Scott.

[1:42:06] Trustee Fast: Oh, sorry, Trustee Allen.

[1:42:07] Trustee Fast: Say hand on one second.

[1:42:10] Trustee Fast: The dog is jingling.

[1:42:14] Trustee Fast: Sorry, we have bells and things going off.

[1:42:18] Trustee Allen: I guess why I'm bringing this up.

[1:42:20] Trustee Fast: Why

[1:42:21] Trustee Allen: am I bringing this up? I'm not trying to be difficult here. Is the applicant aware of the fact that when this does happen, the subdivision, that they have to decommission a house? And why I brought this up is that we have allowed secondary suites are legal, are allowed, are conforming use on this island, and I'm just wondering whether, instead of him having to decommission their house, whether it will be differently classified.

[1:42:49] Trustee Allen: that's all and i just want to know whether they're actually aware of the fact that their house has to

[1:42:53] Trustee Allen: be gone that's all yeah

[1:42:55] Trustee Fast: duplex is different from um from a secondary suite isn't it though

[1:43:02] Trustee Fast: somebody can own could

[1:43:03] Trustee Scott: have could heather comment on that please it's

[1:43:07] Trustee Fast: a good good question i was

[1:43:08] Trustee Scott: giving

[1:43:09] Voice 7: her a chance to think go ahead yeah well i i can't speak to the specifics of this but i

[1:43:14] Voice 7: I know that our process would catch that.

[1:43:16] Voice 7: So whatever uses are allowed or not allowed,

[1:43:20] Voice 7: that is part of the review

[1:43:22] Voice 7: that staff will do of this subdivision.

[1:43:25] Voice 7: And those comments will be made to MOTI

[1:43:28] Voice 7: and all of the things that we would be considering

[1:43:31] Voice 7: would be relayed to the applicant as well.

[1:43:34] Voice 7: So while you aren't,

[1:43:37] Voice 7: while this staff report doesn't discuss that issue,

[1:43:40] Voice 7: staff are reviewing that

[1:43:42] Voice 7: and it will be part of our response to MOTI

[1:43:44] Voice 7: as part of the subdivision application.

[1:43:46] Voice 14: Okay.

[1:43:47] Trustee Fast: So thank you for raising that.

[1:43:50] Trustee Fast: And thanks for the answer there.

[1:43:53] Trustee Fast: Are there any more questions for the planner

[1:43:55] Trustee Fast: that she might be able to answer here?

[1:44:00] Trustee Fast: Hearing none.

[1:44:01] Trustee Fast: And seeing no applicant with a hand up there,

[1:44:07] Trustee Fast: then I'm going to call the question then.

[1:44:09] Trustee Fast: All those in favor with the motion

[1:44:11] Trustee Fast: that's been moved and seconded

[1:44:13] Trustee Fast: as per uh page 26 all those in favor three hands go up thank you that passes unanimously

[1:44:22] Trustee Fast: thank you everybody and now we're at uh 12 30 do people want we've asked the applicant to come

[1:44:32] Trustee Fast: oh now he's gone again he's

[1:44:36] Voice 7: gone entirely i'm not sure if that means he's trying to come back

[1:44:40] Voice 7: with a different account or yeah yeah

[1:44:42] Voice 7: so and stephen won't be back until 12 45. right

[1:44:48] Trustee Fast: how about everybody seeing as the applicant has has logged out again uh let's take a 15 minute

[1:44:54] Trustee Fast: break we'll come back when stephen is with us and that way if we've got to grab a bite to eat or

[1:45:01] Trustee Fast: something quick we've got a chance to do it would that suit everybody here to take a break until 12

[1:45:06] Trustee Fast: 1245. Okay. And Trustee Scott has just vanished. So that's okay with you, Trustee Scott? Go ahead,

[1:45:14] Trustee Fast: Grant. I can't hear you. I can't hear you, Grant.

[1:45:20] Trustee Scott: Yeah, yeah. Okay, got you. I'm going to have

[1:45:22] Trustee Scott: trouble finding something to eat in that time. Could you make it 20 minutes, just an extra five,

[1:45:27] Trustee Scott: please?

[1:45:28] Trustee Fast: Sure. Yeah, I understand that having been in a dorm room recently. Does that suit you,

[1:45:32] Trustee Fast: Catherine yes

[1:45:35] Voice 3: I just had a quick question I noticed a clerical error in

[1:45:40] Voice 3: the minutes so I'm wondering if if that but the minutes have already been passed

[1:45:47] Voice 3: so

[1:45:49] Trustee Fast: let's put that back on the agenda for when we come back I'll put that down

[1:45:55] Trustee Fast: under just before we do the official community plan part

[1:46:02] Voice 3: might be a clerical

[1:46:04] Voice 3: I'm not sure if it's sort of on the edge of a clerical error, but it was just instead of

[1:46:09] Voice 3: regional planning manager Cower, it says regional planning manager. So Heather Cower's last name

[1:46:16] Voice 3: is missing. I think you could just put that in. That's just a typo. Okay. Okay. Thank you.

[1:46:22] Trustee Fast: You have Mr. Windham back.

[1:46:26] Trustee Fast: Now he's gone again. He's gone again. And trustee Scott and trustee Allen are gone. So let's,

[1:46:32] Trustee Fast: all right let's take a break now until the 12 12 40 12 50

[1:46:38] Trustee Fast: yes so we'll resume thank you very

[1:46:41] Trustee Fast: much everybody and uh enjoy your break

[2:04:44] Voice 5: Hello, panelists. I'm muted, everybody. So you may need to unmute yourself and come back into the room.

[2:05:10] Voice 5: Are you able to do that? What did I do? Now try it.

[2:05:40] Voice 5: Yay. Yay. Good, good.

[2:05:47] Voice 7: I just wanted to make sure that everybody's lunch conversations were not being recorded.

[2:05:52] Voice 7: it yeah

[2:05:53] Trustee Fast: that's it's a constant uh challenge the live mic challenge the hot mic challenge right

[2:06:02] Trustee Fast: yeah

[2:06:03] Voice 7: uh

[2:06:04] Trustee Fast: vancouver city council whoever they're right everybody has those difficulties

[2:06:08] Trustee Fast: hi

[2:06:09] Voice 7: catherine hello catherine you aren't

[2:06:12] Trustee Fast: able to unmute

[2:06:12] Voice 7: let's see how

[2:06:19] Trustee Scott: long are we

[2:06:19] Trustee Scott: how long we got left on this break well

[2:06:23] Trustee Fast: we should be coming back and uh here comes alex

[2:06:27] Trustee Fast: and there's

[2:06:28] Trustee Fast: steven and katherine are you with us yes good and we're just going to check alex can

[2:06:35] Trustee Fast: you try to un oh sorry as you take a bite can you try and unmute just to make sure that we can hear

[2:06:41] Trustee Fast: you i'm

[2:06:42] Trustee Allen: in my lunch hi

[2:06:43] Trustee Fast: hi yep that's great good as long as we're all connected here and uh steven

[2:06:49] Trustee Fast: has come back with us see Tim Wim is there in among the panelists now with the hand up

[2:06:56] Trustee Fast: so we're going to return now to item 10.1 on the agenda and this is page 19 and this is to do with

[2:07:07] Trustee Fast: the development variance permit and the question of is a survey registered survey needed as staff

[2:07:17] Trustee Fast: recommend uh so now we've heard from the planner steven bow who's with us here and trustees have

[2:07:24] Trustee Fast: asked a few questions um trustees have their mics off some of them because we're still eating lunch

[2:07:29] Trustee Fast: chewing in the background but everybody is with us now so um perhaps oops now i've lost

[2:07:37] Trustee Fast: there we go tim windham if you're with us there i see your name come up and uh if you would like to

[2:07:46] Trustee Fast: speak about indicate your concordance with the report or at recommendations or advise of any

[2:07:52] Trustee Fast: errors or omissions uh um please go ahead you got about five minutes yeah

[2:07:58] Voice 9: i'll just hello can you

[2:07:59] Voice 9: hear me all right

[2:08:00] Trustee Fast: yes and that's great i'm glad you were able to join us that's tim windham is

[2:08:04] Trustee Fast: that correct yes

[2:08:05] Voice 9: that's correct sorry about that before um yeah just to be really uh brief um it

[2:08:10] Voice 9: It sort of seems by reading the brief that or the agenda that I do need a survey.

[2:08:18] Voice 9: I was sort of hoping we wouldn't because, you know, just to save some money.

[2:08:23] Voice 9: The history of this whole thing is when we were going to build the property was designated as after putting the application as it shows that we weren't able to build anything on here.

[2:08:36] Voice 9: we already had some older buildings from back in the very early 80s that were here

[2:08:43] Voice 9: and so it was suggested to me that we would have to apply for a development variance and

[2:08:53] Voice 9: and then by and then through a recommendation to do a biophysical assessment of the property to

[2:09:00] Voice 9: to show that the D1 mapping was incorrect

[2:09:05] Voice 9: and to show if there were wetlands and water courses

[2:09:09] Voice 9: and that and then submit it with a development variance.

[2:09:13] Voice 9: So that's sort of the history of it.

[2:09:16] Trustee Fast: Okay, thank you very much, Tim.

[2:09:20] Voice 9: Then

[2:09:21] Trustee Fast: we've got a recommendation in front of us

[2:09:26] Trustee Fast: that staff um have explained why they need a legal survey um and uh oops i'm on the wrong page sorry

[2:09:36] Trustee Fast: one second here did i say 26 i mean 19 okay and um so i'm just wondering if uh trustees do you

[2:09:46] Trustee Fast: have any uh comments or questions for the applicant or shall we any more discussion

[2:09:53] Trustee Fast: go ahead trustee um alan i can't hear you trustee alan and then i'll go to trustee scott but first

[2:10:05] Trustee Fast: trustee alan okay he needs a few minutes to figure out his sound so trustee scott if you can get your

[2:10:15] Trustee Fast: sound going i can't hear you trustee scott okay um i don't understand the hand signals but uh

[2:10:27] Trustee Fast: i can't hear okay

[2:10:30] Trustee Scott: all right it wasn't

[2:10:31] Trustee Scott: us it was because we were on we were muted by somebody else

[2:10:35] Trustee Scott: oh but anyway

[2:10:36] Trustee Scott: okay so anyway that doesn't matter now so um this sounds to me like a classic catch

[2:10:45] Trustee Scott: 22 right on the one hand you can't build it in there on the other hand we're asking them to do a

[2:10:51] Trustee Scott: um to get a site survey for something that i don't get it tim can you i just don't understand

[2:10:59] Trustee Scott: in the one hand it seems reasonable that we require a survey to show where buildings could

[2:11:04] Trustee Scott: to be and yet the the maps and everything say you can't build in there anyway so i don't get it

[2:11:10] Trustee Scott: this

[2:11:11] Trustee Fast: sounds like a question i think uh that uh planner bow maybe you could speak to this i think

[2:11:17] Trustee Fast: there have been buildable areas identified now is that true go ahead plan about

[2:11:22] Trustee Fast: uh-oh sound problems oh

[2:11:41] Voice 2: i think i'm okay now there

[2:11:42] Trustee Fast: now you can go ahead getting

[2:11:43] Voice 2: a message but

[2:11:44] Voice 2: but, but we're okay. Um, so the question was about, uh, the purpose of the survey and, and

[2:11:55] Voice 2: the fact that there is not a buildable area on the lot. Um, and so why require a survey? And,

[2:12:01] Voice 2: and the reason is that there's still other setbacks, um, on that lot in particular to

[2:12:06] Voice 2: lot lines into water courses. And so, uh, there is this one 30 meter setback that on this particular

[2:12:13] Voice 2: lot means that there's no buildable area and the purpose is to vary that regulation

[2:12:21] Voice 2: of this application but there's also other setbacks to lot lines and structures that

[2:12:25] Voice 2: have been identified in those setbacks and water courses were identified in the

[2:12:32] Voice 2: biophysical report as well.

[2:12:35] Trustee Fast: Thank you so this is just one step getting the survey it's not that

[2:12:38] Trustee Fast: we're approving the development variance permit today it's just that we're dealing with the

[2:12:44] Trustee Fast: question of whether a survey would be required or not is that correct

[2:12:47] Voice 2: that's correct okay thank you

[2:12:50] Trustee Fast: so there's still more steps to come uh and and uh if he is to build he needs a development

[2:12:56] Trustee Fast: variance permit okay if that uh uh trustee allen sorry

[2:13:02] Trustee Allen: it wouldn't let me unmute i did try to

[2:13:04] Trustee Allen: unmute myself but i couldn't um so my question is this given that the apc is going to be looking at

[2:13:12] Trustee Allen: one last issue is RAR, the riparian, and given this is a lot to do with the riparian reports,

[2:13:23] Trustee Allen: do we go ahead even though we have issues with the actual reports in terms of their results?

[2:13:31] Trustee Allen: I'm just wondering how this is going to affect in terms of process because the APC is reviewing RAR

[2:13:38] Trustee Allen: right now and then that's going to be part of our whole package in terms of our OCP-LUB review.

[2:13:42] Trustee Allen: view.

[2:13:43] Trustee Fast: Ah, maybe this is somewhere where a planner, a regional planning manager, Heather Kaur, could

[2:13:49] Trustee Fast: help us in terms of steps and what comes first. Go ahead. Yeah, I

[2:13:54] Trustee Fast: mean, the

[2:13:55] Voice 7: RAR part of the OCP

[2:13:57] Voice 7: project, you know, the RAR regulations are in place now. The OCP project wouldn't change those

[2:14:05] Voice 7: for another year or two. So, you know, this application is not going to be affected by that,

[2:14:12] Voice 7: and i'm guessing the applicant doesn't want to have to wait for a year or two for that to change

[2:14:17] Voice 7: and this aspect of it is not being contemplated to change so this is only really about a survey

[2:14:26] Voice 7: you know and whether or not the applicant needs to provide a survey and that wouldn't change as

[2:14:33] Voice 7: a result of the ocp project either you'd still get this request thank

[2:14:39] Trustee Fast: you i'm hearing that staff

[2:14:42] Trustee Fast: would still be recommending a legal survey where there are for any lot where there's setbacks and

[2:14:52] Trustee Fast: septic fields and things that you might not you might want to know exactly where they are in

[2:14:59] Trustee Fast: before any sighting and use permit comes before us go ahead trustee Allen

[2:15:05] Trustee Allen: yes sorry you could yes thank you sorry I'm just talking to somebody yeah I

[2:15:09] Trustee Allen: just want to

[2:15:10] Trustee Allen: to ask the applicant Tim regarding his email saying if a survey is decided to not be necessary

[2:15:18] Trustee Allen: then this will help to pay the cost of the environmental mapping and survey now I'm not

[2:15:25] Trustee Allen: sure it was the environmental mapping that biophysical one or has that not happened I'm

[2:15:31] Trustee Allen: that's where I'm confused yeah

[2:15:34] Voice 9: oh sorry go ahead Tim yes it was just the biophysical assessment

[2:15:39] Voice 9: and we were calling that a survey that's what the the current environment called it okay so

[2:15:48] Trustee Fast: you've already done done that and uh now you don't you're hoping to save uh costs on another one

[2:15:55] Trustee Fast: another type of thing okay yeah

[2:15:57] Voice 9: exactly okay

[2:16:00] Trustee Fast: thank you for the clarification um any go ahead

[2:16:04] Trustee Fast: trustee scott yeah

[2:16:07] Trustee Scott: i'd like to move the recommendation i think uh it would have to be

[2:16:10] Trustee Scott: be done anyway as heather pointed out um i don't think it should be that difficult or that costly

[2:16:17] Trustee Scott: so i'd like to move um the recommendation that the hornby island

[2:16:22] Trustee Scott: local yeah the local hornby

[2:16:25] Trustee Scott: local trust committee had determined that it's reasonably necessary the applicant of hodvp-2022.3

[2:16:35] Trustee Scott: Windham provide as required under section 27 2.7 bracket 1 of the Hornby Island land use bylaw

[2:16:42] Trustee Scott: number 150 a plan a plan a plan uh signed by a BC land surveyor showing the location of the lot of

[2:16:51] Trustee Scott: all existing and proposed building structures and sewage reception fields in relation to the lot

[2:16:56] Trustee Scott: and zone boundary water courses wells and sea in relation to other buildings on the lot very good

[2:17:03] Trustee Fast: to absorption yes okay thank you and do i have a seconder thank you trustee allen and any more

[2:17:13] Trustee Fast: discussion okay then i'll call the question all those in favor one two three hands went up so that

[2:17:23] Trustee Fast: motion carries uh the recommendation carries thank you very much everybody thank you planner bow

[2:17:28] Trustee Fast: thank you mr windham for joining us

[2:17:31] Trustee Fast: and uh if you have any questions mr windham about next steps or

[2:17:36] Trustee Fast: anything like that um you can follow up with the planner or you can ask a quick question now

[2:17:43] Voice 9: uh i'll just follow up with the planner by email okay thank you very much for joining

[2:17:49] Trustee Fast: us and thanks for

[2:17:50] Trustee Fast: bearing with the technical problems good good work

[2:17:52] Trustee Fast: okay bye bye okay

[2:17:56] Trustee Fast: everybody thank you very much we're going to move on now into a different part of the agenda this

[2:18:01] Trustee Fast: This is the local trust committee project.

[2:18:04] Trustee Fast: And so here we are on 11.1.

[2:18:08] Trustee Fast: This is the official community plan and land use bylaw amendment project.

[2:18:12] Trustee Fast: Trustee Allen, your hand is up.

[2:18:14] Trustee Allen: Yeah, I just want to say there's two typos in this report.

[2:18:19] Trustee Allen: 2A, recommendation 2A, it's Houston Road.

[2:18:23] Trustee Allen: So if the minute taker just has to.

[2:18:26] Trustee Fast: Okay, let's get these out of the way.

[2:18:28] Trustee Fast: We're on page 33 or is it further along?

[2:18:30] Trustee Fast: it's

[2:18:31] Trustee Allen: on page 33 the recommendation number 2a it's houston e-u-s-t-o-n road and then also on

[2:18:41] Trustee Allen: page somewhere else it's somewhere else there um i had it you

[2:18:53] Trustee Fast: can just tell us the word

[2:18:54] Trustee Fast: it's

[2:18:57] Trustee Allen: houston it should be houston okay it's in the it's on page 34 the uh third motion

[2:19:03] Trustee Allen: okay just last sentence central and houston roads that's it l-e-u-s-t-o-n e

[2:19:12] Trustee Fast: -u-s-t-o-n

[2:19:13] Trustee Fast: okay thank you yeah all

[2:19:16] Trustee Fast: right and uh so back to the top of page 33 and uh here's the uh report

[2:19:23] Trustee Fast: from uh regional planning manager take it away heather okay

[2:19:27] Voice 7: so um i'll just start with the

[2:19:30] Voice 7: recommendations. We are, staff are recommending that the LTC endorse the project charter for the

[2:19:37] Voice 7: OCP LUB review project. And we're also recommending that a couple of other aspects of OCP review be

[2:19:48] Voice 7: added to the projects list, but aren't included in the project charter. So that's, that's the

[2:19:55] Voice 7: the bottom line. And I'll just kind of give some background on that.

[2:19:57] Voice 7: So as we've been talking about

[2:20:01] Voice 7: the APC, the Hornby APC has been working diligently for, I want to say about a year now,

[2:20:09] Voice 7: on reviewing the Hornby official community plan and land use bylaw regarding four topics,

[2:20:17] Voice 7: um housing stvrs short-term vacation rentals um indigenous language or first nations

[2:20:25] Voice 7: acknowledgements and language and riparian areas um they have provided um two uh reports um on

[2:20:37] Voice 7: indigenous language um and then well there's there's two reports one of them was about

[2:20:43] Voice 7: indigenous relations or language and one was about housing and short-term vacation rentals,

[2:20:50] Voice 7: so they kind of combined those two topics. They are meeting again and will be discussing the

[2:20:57] Voice 7: riparian area, so we don't have a recommendation yet from them on riparian areas. So when the

[2:21:05] Voice 7: project started, before the the OCP was referred to the APC, the official yeah we're getting a lot

[2:21:12] Voice 7: lot of acronyms. Before it was referred, there was discussion about, you know, the LTC had

[2:21:18] Voice 7: identified that they wanted, they wanted some things addressed in the OCP that they felt needed

[2:21:24] Voice 7: to be done. And staff at the time said, great, we don't have any staff capacity to work on this

[2:21:31] Voice 7: project right now. And so it was decided at the time to refer it to the APC. And the APC has

[2:21:38] Voice 7: has essentially been doing what staff would do if we had the staff capacity to do it.

[2:21:45] Voice 7: So while the APC has been reviewing these topics, there was also a business case put forward that

[2:21:54] Voice 7: the LTC outlined the need for this project, and there was $15,000 that was requested from Trust

[2:22:04] Voice 7: council to implement the project. And the way the business case was laid out, and you'll see it

[2:22:10] Voice 7: attached to the staff report, essentially it kind of lays all of that out. Given that there's not

[2:22:16] Voice 7: staff capacity, we've referred this to the APC and we want $15,000 to hire a consultant who would

[2:22:25] Voice 7: then be able to implement what the APC have recommended. Now, I drafted the business case.

[2:22:35] Voice 7: I'll just say that. I, staff, have drafted that business case. And my assumption when I drafted

[2:22:40] Voice 7: that business case was that what we needed a consultant for was drafting and processing

[2:22:47] Voice 7: a bylaw. You know, the deliverable of this project is, there's two deliverables. One is an

[2:22:55] Voice 7: OCP amendment bylaw and one is an LUB amendment bylaw. And there are particular

[2:23:05] Voice 7: legislated steps that have to be taken in order to process bylaws. And at our last meeting,

[2:23:12] Voice 7: I did a little whiteboard exercise, but I have that laid out in a slide here. I think I was

[2:23:21] Voice 7: thinking about presenting that last time but essentially first reading second reading um

[2:23:28] Voice 7: cim and public hearing are steps that these are all legislated steps that we have to take

[2:23:35] Voice 7: and in each of these steps so first reading a second reading each of each of these steps

[2:23:41] Voice 7: includes public engagement in the sense that um the bylaw will be on the ltc's agenda

[2:23:49] Voice 7: and the staff can come to the meeting and speak about the bylaw at town hall.

[2:23:56] Voice 7: There is already some built-in public engagement.

[2:24:01] Voice 7: Between first and second reading, there is this referral period where the bylaw goes out to First Nations

[2:24:08] Voice 7: and to various provincial agencies and whoever else might want to review it.

[2:24:13] Voice 7: And it's a minimum 60-day period in which the bylaw is up on the website, and the public can come and speak to the LTC if there's a meeting, or they can send written comments to staff, who then collect all of those comments and put them in a staff report.

[2:24:34] Voice 7: And those are accompanied when we, our staff report when we bring a second meeting.

[2:24:42] Voice 7: so my point being the the minimum legislative process has public engagement uh built into it

[2:24:52] Voice 7: and that is what the public hearing is for that's what the legislative public process is is the

[2:24:59] Voice 7: public hearing um and at islands trust we automatically have a community information

[2:25:07] Voice 7: meeting prior to that public hearing. It's built into our processes. It's not a legislative

[2:25:13] Voice 7: requirement, but we do it as a standard practice. And the LTC can ask for more community information

[2:25:23] Voice 7: meetings. And often we do have those throughout the process. And that can kind of go anywhere

[2:25:30] Voice 7: in the process up to the public hearing. After public hearing, the trustees aren't allowed to

[2:25:37] Voice 7: take public comment anymore. So that's why all the public engagement has to happen before public

[2:25:43] Voice 7: hearing. So the $15,000 in the business case assumed that the consultant would be hired to

[2:25:53] Voice 7: draft the bylaw and bring it to first reading and second reading and to the public hearing.

[2:26:02] Voice 7: and that their time would be used for that. And they would be part of the public hearing and they

[2:26:08] Voice 7: would present at the CIM. There wasn't an assumption in that business case that there

[2:26:14] Voice 7: would be a CIM prior to any of that. So we didn't assume a CIM before first reading and we didn't

[2:26:21] Voice 7: assume one here between the two readings. So at the last LTC meeting, there was some discussion

[2:26:30] Voice 7: about the need for more you know and in fact the idea of a pre-bylaw drafting workshop came up

[2:26:38] Voice 7: and when I drafted the project charter I heard that and tried to build it into a work plan and

[2:26:46] Voice 7: look at what that would what that would cost when I and I've attached my some of my budget

[2:26:52] Voice 7: assumptions to the staff report but essentially what I came up with was that any kind of workshop

[2:26:59] Voice 7: workshop on island that included a consultant, um, would cost about $5,000. So, and, and most

[2:27:09] Voice 7: of that is the consultant's time. Um, cause you are paying for their travel back and forth. You're

[2:27:15] Voice 7: paying for any accommodation that they have overnight as a result of it. Um, and you're

[2:27:20] Voice 7: paying for their prep work and, um, a, a, a report afterwards to sort of analyze what they've heard

[2:27:27] Voice 7: and, and then come and present that to the LTC. That's a third of your budget. And that's for one

[2:27:37] Voice 7: meeting, one workshop. So, so I've sort of laid out kind of two options. One is what it would

[2:27:48] Voice 7: look like if you, you know, how much more of the consultant's time would there be after one

[2:27:53] Voice 7: one workshop to draft bylaws and then process it, come to LTC meetings in person, for instance,

[2:28:02] Voice 7: because again, they have to travel each time they come to a meeting. And so I've laid out

[2:28:07] Voice 7: the options there. One of the things to consider, and I know this isn't ideal, but it saves money,

[2:28:13] Voice 7: is for the consultant to attend remotely, because then you're not paying for travel time or

[2:28:19] Voice 7: accommodation. So that's an option too. But anyway, so I want to lay all of this out. We have a

[2:28:26] Voice 7: particular recommendation based on the budget that you have and the business case that you put

[2:28:30] Voice 7: forward. I think you have discretion within your budget to do something different than what the

[2:28:38] Voice 7: business case lays out. You don't necessarily have to abide by that. However, it could be

[2:28:45] Voice 7: questioned at trust council like we got a business case and we approved a budget based on this

[2:28:52] Voice 7: business case but now we're finding that you did something else with this money right so there's

[2:28:57] Voice 7: still there might be a question however you still do have discretion to change the parameters of

[2:29:03] Voice 7: your project so then the question will be if you have the consultant do a workshop one workshop

[2:29:12] Voice 7: drop it's five thousand dollars if you have them do two it's ten and if you do have them do three

[2:29:16] Voice 7: it's it's your entire budget and and then who's going to draft the bylaw and and who has the

[2:29:23] Voice 7: capacity to do that and process it through the through the process um the actual bylaw drafting

[2:29:31] Voice 7: could be put on hold until their staff capacity um or you you go through another budget request

[2:29:41] Voice 7: in which you ask for more money next for next year to have an have the same consultant or

[2:29:48] Voice 7: another consultant drafting the bylaws and processing them um so yeah so that's kind of what

[2:29:57] Voice 7: i'm what i've been thinking

[2:30:00] Voice 7: of that. But you will also note from my recommendations that the project charter

[2:30:07] Voice 7: assumes your first four topics. It's the housing, STVRs, RAR, and First Nations. The LTC has,

[2:30:15] Voice 7: since that initial idea, added two more topics that they thought might want to be added to the

[2:30:22] Voice 7: the OCP project, those two topics could expand the scope of the project quite a bit because of

[2:30:31] Voice 7: all the things that we'd have to consider for those topics. And so the project charter does

[2:30:37] Voice 7: not include those topics. It assumes that you add those to your projects list and they get

[2:30:45] Voice 7: addressed in a different OCP project in the future. You have the option of including those

[2:30:52] Voice 7: in the current project, but you would need more budget and more time and it would expand the scope

[2:31:01] Voice 7: of your project, which is why we've recommended them as separate. So we've laid out our

[2:31:12] Voice 7: recommendation and we've laid out some options for you and glad to answer any questions.

[2:31:20] Trustee Fast: Okay. Thank you. And thank you for the slide because I can see that there's some things in the possible methods there that we may not have discussed, but we're getting more used to with the online meetings and the ability to attend meetings from remote without having to do all the travel can be a real cost saver.

[2:31:46] Trustee Fast: okay so trustees uh questions for the regional planning manager or um go ahead trustee i'll

[2:31:53] Trustee Fast: give trustee scott first chance this time go ahead trustee scott thank

[2:31:59] Trustee Scott: you thanks heather that was um

[2:32:01] Trustee Scott: i got lost a few times in there but i think i got the gist of it um it seems to me what we could do

[2:32:09] Trustee Scott: if if we go back and ask for more money to the trust council before we start this thing i think

[2:32:14] Trustee Scott: i got a really good idea what's going to happen um and we won't get it we won't get any more money if

[2:32:22] Trustee Scott: i think if we did this as phase one with the 15 000 and and then what we have is a a plan for

[2:32:30] Trustee Scott: phase two that we go and get some more money from trust council we'll have at least get part of the

[2:32:37] Trustee Scott: work done and we're in for a penny and we go back and ask them for a pound i think we're more likely

[2:32:41] Trustee Scott: can get the money the other thing i think we could do so that would be one suggestion maybe we do it

[2:32:46] Trustee Scott: in phases the second which i think is basically what you you mentioned there the second would be

[2:32:52] Trustee Scott: to look at i mean i think we're talking about a thousand dollar a day consultants here i mean

[2:32:59] Trustee Scott: i know there are very good people out there that um got all the credentials and could be quite

[2:33:06] Trustee Scott: quite willing to charge less than $1,000 a day,

[2:33:11] Trustee Scott: people who aren't necessarily working out of offices somewhere,

[2:33:15] Trustee Scott: but could still do the job, do the research we need,

[2:33:18] Trustee Scott: and package the stuff up and attend the public meetings.

[2:33:21] Trustee Scott: Also, maybe there's a way we can use staff to do part of this,

[2:33:27] Trustee Scott: to make it more efficient, but take some of the, you know,

[2:33:30] Trustee Scott: as you pointed out, I know you recently just got more staff,

[2:33:34] Trustee Scott: So maybe that staffing issue isn't quite as critical as it once was.

[2:33:38] Trustee Scott: So I don't know.

[2:33:40] Trustee Scott: Do you think we can fit any of those ideas into what to get this project going and started?

[2:33:49] Voice 7: Yeah, I mean, it is possible.

[2:33:51] Voice 7: You want me to answer?

[2:33:53] Voice 7: Yes, please.

[2:33:54] Voice 7: Okay.

[2:33:55] Voice 7: It is possible that you could get a consultant who charges less than $150 an hour.

[2:34:01] Voice 7: That's possible.

[2:34:02] Voice 7: You know, for any kind of process where we're seeking a consultant, we do have to go through a bidding process so that it is competitive.

[2:34:13] Voice 7: The one, you know, one of the, and one example is that often VIU students are used to work on our projects, not for free, but, you know, for less expensive than a professional consultant.

[2:34:28] Voice 7: And that is an option. However, you know, I've really thought that if you believe that the STVR issue in particular is going to be contentious, you really want a professional who knows how to deal with contentious public issues.

[2:34:49] Voice 7: And you don't want to, you know, they're, they're, they're facilitating and mediating a public meeting where people are angry. You want, you want somebody who's experienced and skilled at that, right? So in this particular case, I wouldn't recommend a lesser experienced person for that reason.

[2:35:11] Voice 7: um as you say it can be done in phases um you know no matter what i i would recommend and i

[2:35:20] Voice 7: i didn't include it in this staff report but i do think that if you in if you think that this

[2:35:26] Voice 7: project is going to go into next year and it probably will um and you want more than five

[2:35:32] Voice 7: thousand dollars to um be to impact this project you will need a business case and you probably

[2:35:39] Voice 7: probably should initiate the drafting of a business case today anyway, so that you could

[2:35:45] Voice 7: endorse that at your next meeting. So no matter what, if you think, yeah, but maybe that phase

[2:35:51] Voice 7: two looks even different if you are using the money in a different way than you thought you

[2:35:56] Voice 7: might this year.

[2:35:59] Trustee Fast: Thank you. Trustee Scott, did you have a follow-up or shall I go to Trustee Allen?

[2:36:04] Trustee Scott: Yeah, just a bit of follow-up here. I spent a lot of my working life standing up in front of

[2:36:11] Trustee Scott: have groups of people talking about things that weren't universally loved so i don't know is there

[2:36:17] Trustee Scott: any role for us on the island who know the issues so that isn't a consultant standing up there but

[2:36:22] Trustee Scott: it's actually we're working with the issues that as we understand them is that a possibility or

[2:36:28] Trustee Scott: are you assuming or do we have to use the consultant to facilitate the meetings no you

[2:36:37] Voice 7: don't have to have a consultant mediate the meetings um but as the decision makers um in the

[2:36:44] Voice 7: end it's right it's a

[2:36:47] Voice 7: little bit of a

[2:36:47] Voice 4: conflict of interest

[2:36:48] Voice 7: yeah i mean you know i think it's

[2:36:51] Voice 7: i think it makes sense to have a meeting where the public can ask you questions as the decision

[2:36:56] Voice 7: making authority but i i don't think you have a role in this as um a mediator

[2:37:02] Trustee Scott: yeah mediation not

[2:37:05] Trustee Scott: the right word that's not the right

[2:37:06] Trustee Scott: word at all i mean facilitators probably would be a better word

[2:37:10] Trustee Scott: but um yeah and i just definitely understand the issue of um um conflict of interest because

[2:37:17] Trustee Scott: undoubtedly you get to that a little later on when you're yeah that's something we point out

[2:37:23] Trustee Scott: to people all the time on the island just we have to be careful what when people ask these

[2:37:26] Trustee Scott: questions is what we can respond but yeah i hear what you're

[2:37:32] Trustee Scott: saying okay

[2:37:34] Trustee Fast: let's go on to i'll leave

[2:37:36] Trustee Fast: even at that probably yeah great we'll come

[2:37:38] Trustee Scott: back to it i'm

[2:37:39] Trustee Fast: sure yeah go ahead trustee allen um i

[2:37:43] Trustee Allen: was looking at what's going on in gambier keats because they've got a sort of similar targeted

[2:37:49] Trustee Allen: ocplub plan and you could probably address this too alan but i noticed that they they have a

[2:37:55] Trustee Allen: working group that develops that's going to develop the engagement communication plan separate from

[2:38:00] Trustee Allen: from the consultant, and I don't know whether the working group is, whether they actually have an

[2:38:07] Trustee Allen: APC as well on top of that, whether the working group is, anyways, I'd like you to maybe touch

[2:38:13] Trustee Allen: on that, because that could be, because we're still not quite sure how we're going to engage,

[2:38:17] Trustee Allen: and obviously, we want to do it properly, and we know in our community how to do it properly,

[2:38:23] Trustee Allen: in terms of, if we have a working group, so I just wondered whether you could comment on that.

[2:38:26] Trustee Allen: Go ahead, Heather.

[2:38:29] Voice 7: Yeah, I mean, from a staff perspective, the reason that Gambier has a working group is because they've had a hard time forming and maintaining an APC because most of their, you know, the APC bylaws require that you have people who live on the island be on your APC.

[2:38:47] Voice 7: And most of the folks on Gambier don't live there full time. So they've formed this working group as more of a practical kind of workaround. From a staffing perspective, what I would say is that the working group takes a lot of staff time.

[2:39:03] Voice 7: we we uh put together all the meetings we communicate with them um you know the this

[2:39:12] Voice 7: project for hormy is being done under the premise that there isn't a lot of staff time to devote to

[2:39:18] Voice 7: the project at this moment um and and that was one thing i didn't address with trustee scott's

[2:39:24] Voice 7: comments is that yes the northern office is fully staffed for the moment and but we are actually

[2:39:31] Voice 7: anticipating a reduction in staff time in the near future and the south spring office is now

[2:39:38] Voice 7: not going to be fully staffed in the medium term which means that all the other offices have to

[2:39:45] Voice 7: help out so so islands trust is not fully staffed and and isn't going to be fully staffed for a bit

[2:39:54] Voice 7: um so that hasn't changed okay

[2:39:59] Voice 4: thank you a

[2:40:01] Trustee Fast: further question well

[2:40:04] Trustee Allen: i have one i wish we

[2:40:05] Trustee Allen: had a whiteboard exercise yeah

[2:40:07] Trustee Fast: well i have one um i was uh reflecting on the presentation that

[2:40:16] Trustee Fast: we had from uh uh wendy the chair of the apc recently and uh all that great work that they

[2:40:23] Trustee Fast: have done and and presented which is to me it's sort of like the working groups

[2:40:28] Trustee Fast: well no it's not because they've been looking at the bylaws actually but um you know i i was

[2:40:35] Trustee Fast: thinking about some of the uh what wendy said that they're community volunteers and they're not

[2:40:42] Trustee Fast: official professional planners and i'm wondering um how will all that uh work that the apc has

[2:40:53] Trustee Fast: has done is it up to us to direct staff request staff to give us some analysis on that like maybe

[2:41:01] Trustee Fast: some of the things are uh not won't won't work for some technical legal reason or something like

[2:41:08] Trustee Fast: that could we request um that and would that fit with this uh timing in terms of like i'm just not

[2:41:17] Trustee Fast: sure where that would fit into what you're proposing here and um uh and if we were to

[2:41:22] Trustee Fast: to initiate at this meeting, to initiate what Grant is calling phase two, if you could speak to that?

[2:41:28] Trustee Fast: Yeah,

[2:41:28] Voice 7: for sure. I mean, I have assumed that that work will need to be done no matter what. And

[2:41:34] Voice 7: typically the, yeah, so once the APC is done with their work, someone will have to review it and

[2:41:40] Voice 7: analyze it and provide a report to the LTC about whether or not what the APC wants to do is doable

[2:41:47] Voice 7: doable and is professionally recommended right and that will take several hours to do um

[2:41:56] Voice 7: again the business case assumed that that would be the consultant who would do that um not staff

[2:42:03] Voice 7: and um uh but that's built in to the assumption no matter what that work has to be done by someone

[2:42:11] Trustee Fast: okay thank you that clarifies that part for me i can put a check mark there

[2:42:15] Trustee Fast: and over to you Dusty Scott.

[2:42:21] Trustee Scott: Yeah I think it would be very difficult to ask the APC to

[2:42:26] Trustee Scott: there's a fair amount of controversy around particularly the short-term vacation rentals

[2:42:34] Trustee Scott: so I think it would be very difficult for us to ask them to start going further with it I think

[2:42:40] Trustee Scott: that's our job and that's why we I think we need a consultant to do it but what I from what I'm

[2:42:48] Trustee Scott: hearing what i would like to propose is that for the next meeting whenever it's in september i

[2:42:55] Trustee Scott: guess that heather maybe you could put some thought to how we could do this in phases

[2:43:01] Trustee Scott: and and maybe what that charter what that business plan might look like with phase two um i don't

[2:43:09] Trustee Scott: want to load you with more stuff to do but um i think from what i've heard that seems to me

[2:43:16] Trustee Scott: a way we can move forward with this thing to so that we can use that money effectively i understand

[2:43:22] Trustee Scott: what you're saying about 150 an hour in consults but maybe there's more efficient ways of doing

[2:43:29] Trustee Scott: that as well so what do you think of that idea i

[2:43:34] Voice 7: i think that we i would recommend that no matter

[2:43:37] Voice 7: what you know that next time i come back with the phase two um but i also recommend that whatever

[2:43:45] Voice 7: there be a project charter moved forward today because each month that passes is another month

[2:43:53] Voice 7: that we're not using your budget and um so if we wait until next time to decide what to do this

[2:44:00] Voice 7: year that's another that's you know two fewer months that the consultant has to work thank you

[2:44:07] Trustee Fast: and i let i i hear you and about um doing them in order so if we can pass the project charter and

[2:44:14] Trustee Fast: make some decisions about phase one today, then we can make the motion about requesting staff to

[2:44:19] Trustee Fast: draft a business plan or a project charter for phase two. And I'm looking, I heard you,

[2:44:26] Trustee Fast: Trustee Scott, about ways that we can save money on a consultant. And I'm looking at that chart

[2:44:32] Trustee Fast: that Heather had there. I saw things like online surveys, and I heard Heather mentioned that a

[2:44:39] Trustee Fast: consultant could come and present to us at a zoom session if it was an electronic meeting

[2:44:46] Trustee Fast: right um because we can't do that in an in-person meeting uh the way the technology is currently on

[2:44:53] Trustee Fast: hornby um so maybe those are a couple of ideas for saving money but i'll just uh i'll go to

[2:44:59] Trustee Fast: trustee allen now go ahead trustee allen yeah

[2:45:02] Trustee Allen: i just want to follow up with what trustee grant

[2:45:05] Trustee Allen: trustee scott said that um yeah so if we did um heather if we did the first recommendation and

[2:45:12] Trustee Allen: we could add after that that we'd like staff to come back with us in terms of how to approach

[2:45:17] Trustee Allen: phase two that would be so

[2:45:19] Trustee Allen: fine and that would cover everything and then i thought maybe perhaps

[2:45:23] Trustee Allen: grant and i could do something a little more informal in the summer time to just get feedback

[2:45:28] Trustee Allen: of what how people would like to do present their ideas or how they want to have their comments

[2:45:36] Trustee Allen: recorded whether surveys or you know just to get a feedback of what our community would like in

[2:45:39] Trustee Allen: terms of how they can provide consultation and you know comments sure

[2:45:46] Trustee Fast: yeah it it uh it sounds

[2:45:51] Trustee Fast: good to me and how does that fit in with the um the recommendations that are in front of us or do

[2:45:56] Trustee Fast: do we need to that that's great because it also fits in with the idea of how could we save money

[2:46:03] Trustee Fast: on the consultant then uh because you'd be asking the question about do we want to pay all this

[2:46:09] Trustee Fast: travel time and uh or are there more digital approaches that might save us some some money

[2:46:17] Trustee Fast: like online surveys or whatever um okay and uh well would any of uh who would like to

[2:46:27] Voice 7: So, you know, kind of the basic question for me, drafting the project charter is how many in-person workshops do you want the consultant to facilitate?

[2:46:40] Voice 7: facilitate? Because if it's just one, we can kind of work their, you know, the whole budget and

[2:46:47] Voice 7: their workload will depend on how many community workshops you want them to facilitate and whether

[2:46:53] Voice 7: you want them to be in-person or electronic.

[2:46:58] Trustee Fast: Trustee Scott? I can't hear you.

[2:47:03] Trustee Fast: Oh,

[2:47:03] Trustee Scott: there you go. I'm thinking while I'm, I would see two. One is sort of a preliminary

[2:47:12] Trustee Scott: meeting to inform people about what it is we're proposing to do then have the consultant there

[2:47:20] Trustee Scott: to listen to that and then go away and then for do some drafting work and then have something to

[2:47:27] Trustee Scott: present at a second meeting and then that would be the basis for the report to come back to us

[2:47:35] Trustee Scott: and to the planners that we could then structure our where we go next does that make sense to you

[2:47:42] Trustee Scott: Heather it

[2:47:43] Trustee Fast: is yep it does trustee Allen okay

[2:47:47] Trustee Scott: yeah

[2:47:49] Trustee Allen: and I just want to point out also as Karen

[2:47:51] Trustee Allen: Ross had brought up earlier in terms of a robust consultation that you know it's not just the

[2:47:58] Trustee Allen: islanders there's people that live off island and so I'm not sure whether meetings should be in the

[2:48:03] Trustee Allen: evening we should think about that in terms of trying to get lots of people opportunities

[2:48:08] Trustee Allen: opportunities that work etc etc so you should think about that as well okay

[2:48:14] Voice 7: um so so the project

[2:48:18] Voice 7: charter the recommendation number one assumes one in-person workshop for one workshop so if you want

[2:48:25] Voice 7: to what i would recommend is that you amend the resolution well essentially pass the resolution

[2:48:32] Voice 7: that requests two consultant-led workshops

[2:48:37] Voice 7: and identify whether those are on the island or electronic

[2:48:43] Voice 7: and then endorse the project charter as amended

[2:48:49] Voice 7: with that caveat.

[2:48:54] Trustee Fast: Very good.

[2:48:57] Trustee Fast: So Grant, if you're thinking of two consultant-led workshops,

[2:49:05] Trustee Fast: is that what you're thinking, Trustee Scott?

[2:49:09] Trustee Scott: Yeah, I think it would take that.

[2:49:11] Trustee Scott: i think um i don't think it necessarily means the whole five thousand dollars for each one but i

[2:49:18] Trustee Scott: think that's that's what we would develop this budget based on but there would be one that's

[2:49:23] Trustee Scott: yeah so i i'd like to make the motion i'm not going to get this worded right but uh heather

[2:49:31] Trustee Scott: you can probably do it better than i can that yeah we amend the project charter to include two

[2:49:36] Trustee Scott: two workshops and what was the rest of it you said Heather made sense to me I just

[2:49:42] Trustee Scott: two

[2:49:42] Trustee Fast: consultant-led workshops and would both be in person Grant well

[2:49:49] Trustee Scott: I think that's something to be

[2:49:53] Trustee Scott: I

[2:49:56] Voice 4: don't agree one

[2:49:57] Trustee Scott: of no I think one of them could be electronic so we can people from off the island

[2:50:03] Trustee Scott: can be part of it

[2:50:04] Voice 4: yeah but

[2:50:05] Trustee Scott: the first one definitely people need to come out and sit and

[2:50:09] Trustee Scott: and maybe we'll put some information up on the walls

[2:50:11] Trustee Scott: and let people can see what we're talking about.

[2:50:13] Trustee Scott: So that would take some time

[2:50:15] Trustee Scott: to get that information put together.

[2:50:17] Trustee Scott: And I think, you know, I mean, we've got,

[2:50:20] Trustee Scott: we're certainly good at doing this stuff on Hornby Island.

[2:50:22] Trustee Scott: We know how to use the hall effectively

[2:50:23] Trustee Scott: and put stuff up for people to see.

[2:50:25] Trustee Scott: So we could certainly be part of supporting that.

[2:50:28] Trustee Scott: And then the second one maybe could be by Zoom.

[2:50:33] Trustee Scott: I think we need slightly some flexibility

[2:50:35] Trustee Scott: to see how the meetings go.

[2:50:36] Trustee Scott: the first one goes you see what kind of reaction you get you know we don't want to

[2:50:40] Trustee Scott: you understand that we're not going to get locked into something we so i don't know can you make a

[2:50:46] Trustee Scott: motion it's quite a multiple to get a motion

[2:50:48] Trustee Fast: i have i think i've got one here um and i like your

[2:50:52] Trustee Fast: idea if i can just speak to it because uh i'll be taking a recording or whoever somebody will

[2:50:59] Trustee Fast: be taking a recording of that first in-person workshop uh and that'll be online so people who

[2:51:05] Trustee Fast: who live off Island can see, or who can't get there,

[2:51:08] Trustee Fast: as you say, whether it's an evening or a weekday,

[2:51:11] Trustee Fast: whatever, can see it.

[2:51:13] Trustee Fast: So maybe the motion,

[2:51:14] Trustee Fast: tell me what you think about this grant,

[2:51:17] Trustee Fast: that the Hornby Island Local Trust Committee

[2:51:18] Trustee Fast: request staff to amend the project charter,

[2:51:23] Trustee Fast: the draft project charter,

[2:51:26] Trustee Fast: to amend the project charter,

[2:51:28] Trustee Fast: to include two consultant-led workshops,

[2:51:33] Trustee Fast: one in person and the second electronic is that what you mean or to be determined yeah

[2:51:43] Trustee Scott: yes yeah the p determines which yeah this yeah and

[2:51:47] Trustee Fast: the second to be determined right yeah that

[2:51:51] Trustee Scott: leaves it that leaves it flexible yeah i think so that's what do you

[2:51:55] Trustee Scott: think of that heather does

[2:51:56] Trustee Scott: that yeah i

[2:51:57] Voice 7: think that works um okay and

[2:52:00] Voice 7: i think for a motion that that works i would i would i

[2:52:03] Voice 7: I could use some clarification on the time of year that you think those workshops could happen.

[2:52:09] Voice 7: Like, what is the best time to do those?

[2:52:12] Trustee Fast: Okay.

[2:52:13] Trustee Fast: And before we get into that, can I just ask, Trustee Allen, did you want to say something?

[2:52:18] Trustee Fast: Does that sound?

[2:52:20] Trustee Allen: Yeah.

[2:52:20] Trustee Allen: And then we're still going to add, like, another bullet to that motion of having staff come back to us with Phase 2.

[2:52:27] Trustee Allen: I think

[2:52:28] Trustee Fast: we could do that as a separate motion.

[2:52:30] Trustee Allen: A separate one?

[2:52:30] Trustee Allen: Yeah.

[2:52:31] Voice 5: Okay.

[2:52:31] Trustee Fast: Good, good.

[2:52:33] Trustee Fast: and uh so what do we what do you think about time of year when would the in-person uh well if we

[2:52:40] Trustee Fast: look at

[2:52:41] Trustee Allen: the project charter there's already these sort of dates already in there so we can't just

[2:52:46] Trustee Allen: arbitrarily choose a date right we gotta well

[2:52:48] Trustee Fast: i think you could give the regional planning manager

[2:52:51] Trustee Fast: some feedback on those dates will they work that's

[2:52:55] Voice 7: yeah that's kind of where i'm going with

[2:52:56] Voice 7: that if you decide on a different date and we would adjust that timeline i don't think i don't

[2:53:00] Voice 7: i

[2:53:02] Trustee Scott: just don't think july and august because people are on holidays they it's it's i think people are

[2:53:08] Trustee Scott: much more likely to engage once the holidays are over and do it on the weekend so people can come

[2:53:13] Trustee Scott: up from wherever if anybody wants to come up from off island but alex do you agree with that i think

[2:53:19] Trustee Scott: the summer is just yeah

[2:53:21] Trustee Allen: the summer is that's why we don't have trustee meetings in the summer yeah

[2:53:27] Trustee Scott: And staff too, right?

[2:53:29] Trustee Scott: I mean, people are trying to get holidays.

[2:53:31] Trustee Fast: Yeah.

[2:53:32] Trustee Fast: Okay.

[2:53:33] Trustee Scott: So the fall.

[2:53:34] Trustee Fast: So the fall.

[2:53:35] Trustee Fast: Is that what it says?

[2:53:36] Trustee Fast: I'm trying to find my location.

[2:53:40] Trustee Scott: We're going to get caught up in the election in October too.

[2:53:45] Trustee Fast: Yeah.

[2:53:49] Trustee Fast: September?

[2:53:51] Trustee Fast: September.

[2:53:53] Trustee Scott: September for sure.

[2:53:55] Trustee Fast: Okay, good.

[2:53:55] Trustee Fast: Good. So do you need a motion that includes the word September or is that enough input for you?

[2:54:01] Trustee Fast: I think it would be helpful to have

[2:54:04] Voice 7: September in there and then

[2:54:05] Voice 7: I can adjust the timeline of the project charter as needed.

[2:54:08] Voice 7: Okay.

[2:54:08] Trustee Fast: So the motion, which hasn't been seconded yet, could perhaps have the words and that the first workshop be held in September.

[2:54:18] Trustee Fast: Do you want to add that, Grant?

[2:54:20] Trustee Scott: Yes, please.

[2:54:22] Trustee Fast: Okay. Thank you. I hope you're getting all this, Catherine.

[2:54:25] Trustee Fast: I

[2:54:26] Voice 3: did have a question though, this particular motion how I have it written is that the Hornby

[2:54:35] Voice 3: Island Local Trust Committee requests staff to amend the project charter to include two

[2:54:39] Voice 3: consultant led workshops, one in person in September and the second to be determined.

[2:54:45] Voice 3: Now will that motion go ahead of the recommended motion which was that the Hornby Island Local

[2:54:51] Voice 3: trust committee endorsed the hornby island official community plan yes yes

[2:54:57] Voice 4: as amended

[2:54:58] Voice 3: right as amended so i have to do the first motion then the second recommended emotion as amended

[2:55:05] Voice 4: yes okay

[2:55:06] Voice 3: very

[2:55:07] Trustee Fast: good good questions and are you happy with the wording of that motion trustee

[2:55:11] Trustee Fast: scott your motion i

[2:55:14] Trustee Scott: am okay

[2:55:15] Trustee Fast: great then uh then i'm going to ask for a seconder do i have a seconder

[2:55:18] Trustee Fast: thank you trustee allen any more discussion then i'll call the question all those in favor

[2:55:27] Trustee Fast: one can't see you trustee scott oh

[2:55:31] Trustee Scott: darn just

[2:55:32] Trustee Fast: say yes or no yes

[2:55:35] Trustee Scott: can you hear me okay yes

[2:55:36] Trustee Fast: very good and i'll put my hand up so that passes unanimously thank you very much

[2:55:42] Trustee Fast: and then we need to have another um motion and these are we're going on to the ones on the page

[2:55:50] Trustee Fast: there on page 33 and we'll just add the words as amended so trustee Ellen do you

[2:55:58] Trustee Fast: want to move that so

[2:56:00] Trustee Allen: we're gonna add a second motion in terms yeah coming back

[2:56:04] Trustee Allen: to us in the fall oh

[2:56:05] Voice 7: yeah I think that can still be a separate motion and it's

[2:56:10] Voice 7: you know after you do the project order yeah

[2:56:14] Trustee Fast: I've got some draft wording for

[2:56:16] Trustee Fast: that one too um after we do this this part that's on the

[2:56:20] Trustee Allen: night i move that uh the hornbeam local

[2:56:23] Trustee Allen: trust committee add the following to the projects list review of development that may impact wait

[2:56:28] Voice 7: wait where are you she's on the

[2:56:30] Voice 7: second recommendation isn't that where we're at

[2:56:33] Voice 7: now we're still doing number one

[2:56:35] Voice 7: oh okay sorry do number one first okay and if

[2:56:38] Trustee Fast: you could just add

[2:56:39] Trustee Fast: the words as amended i

[2:56:42] Trustee Allen: move that the hornbeam local trust committee's committee endure the

[2:56:45] Trustee Allen: the hornbeam official community plan amendments review project charter version 1.0 dated as

[2:56:51] Trustee Allen: amended dated june 10th 2020 22

[2:56:55] Trustee Fast: and i see grant scott is seconding is that correct grant good

[2:57:01] Trustee Fast: i am got

[2:57:02] Trustee Fast: a motion moved and seconded any more discussion all in favor one all in

[2:57:11] Voice 4: favor okay

[2:57:12] Trustee Fast: Okay, good. That passes unanimously. And then the next one, number two there. I think it needs to include the word as amended.

[2:57:24] Trustee Allen: Number two does too?

[2:57:25] Trustee Fast: Oh, no, no, it doesn't. Just go ahead.

[2:57:27] Trustee Fast: I

[2:57:28] Trustee Allen: move that the Hornby Island Local Trust Committee add the following to the project's list.

[2:57:33] Trustee Allen: A, review of development that may impact within the steep slope and sensitive Gary Oak ecosystem between Central and Houston roads.

[2:57:42] Trustee Allen: and B, a review of the ACOFR classification system

[2:57:46] Trustee Allen: as described in the email letter from Sadie Chisenko

[2:57:50] Trustee Allen: dated December 19th, 2021.

[2:57:54] Trustee Fast: Thank you.

[2:57:54] Trustee Fast: Do I have a seconder?

[2:57:58] Trustee Fast: Grant, are you going to...

[2:57:59] Trustee Fast: Thank you.

[2:58:00] Voice 4: Hand went up.

[2:58:02] Trustee Fast: Very good.

[2:58:02] Trustee Fast: And any more discussion about this?

[2:58:07] Trustee Fast: I think it's great to get it on the projects list.

[2:58:09] Trustee Fast: I'm going to call the question then.

[2:58:11] Trustee Fast: All those in favor?

[2:58:13] Trustee Scott: In favor.

[2:58:14] Trustee Fast: In favor.

[2:58:15] Trustee Fast: Okay, good.

[2:58:16] Trustee Fast: good that three hands went up Catherine so that one passes uh as written unanimously and then

[2:58:22] Trustee Fast: I'm

[2:58:22] Trustee Scott: leaving my I'm leaving my video off um because my battery's about to die oh

[2:58:28] Trustee Fast: by all means leave it

[2:58:29] Trustee Fast: off just that's great I don't want

[2:58:31] Trustee Scott: to lose you

[2:58:32] Trustee Fast: okay and then

[2:58:33] Trustee Scott: so when I I just want to know when

[2:58:36] Trustee Scott: I'm waving my hands around looking ridiculous it's only me that can see it because you guys

[2:58:40] Trustee Scott: can't see me anyway so i

[2:58:42] Trustee Fast: can see you right now i can't

[2:58:44] Trustee Scott: what yep oh

[2:58:46] Trustee Scott: so for heaven's sakes okay

[2:58:50] Trustee Fast: so now you're going to

[2:58:51] Trustee Scott: go to audio

[2:58:51] Trustee Fast: only or not

[2:58:52] Trustee Scott: no i no okay let's

[2:58:55] Trustee Fast: just keep things moving all right

[2:58:57] Trustee Fast: and uh so yeah

[2:58:58] Trustee Scott: then i'm

[2:59:01] Trustee Fast: just going to um suggest that one of you may wish to move

[2:59:04] Trustee Fast: a motion that says that staff uh sorry that the hornby island local trust committee requests

[2:59:11] Trustee Fast: staff to draft a project charter for phase two of the Hornby Island OCP

[2:59:19] Trustee Fast: amendments review period. Thank you. Seconded by Grant Scott. And Heather,

[2:59:27] Trustee Fast: what did you have to say?

[2:59:28] Trustee Fast: Do you mean a business case? Yes, sorry. Of the project

[2:59:34] Trustee Fast: charter.

[2:59:34] Voice 12: We don't have

[2:59:35] Trustee Fast: a project charter of a project charter. Yeah. Something is

[2:59:41] Trustee Fast: ringing oh sorry never mind um I was making sure my computer wasn't going to

[2:59:47] Trustee Fast: burst into smoke okay so we've got a motion moved and seconded did you second

[2:59:53] Trustee Fast: it grant yes

[2:59:56] Trustee Allen: he did thank

[2:59:57] Trustee Fast: you um okay any more discussion

[3:00:00] Trustee Fast: hearing none i'll call the question all those in favor one two three hands went up thank you

[3:00:09] Trustee Fast: katherine we voted in favor of that unanimously uh that a phase staff will come back with phase two

[3:00:15] Trustee Fast: very good and i see katherine your hand is up

[3:00:19] Voice 3: oh yes i just had a question um the business case

[3:00:23] Voice 3: part of it does it read that the hornby island local trust committee requests staff to draft

[3:00:28] Voice 3: a business case for phase two of the project charter is that the right wording okay i think

[3:00:36] Trustee Fast: that's what i said yep yes yeah good yeah i may have said business yeah case okay good thank you

[3:00:47] Trustee Fast: then we're uh moving on quickly here um that was the big piece of business and we'll move on now to

[3:00:56] Trustee Fast: correspondence of which we have none on this agenda, although I saw a big one come in from

[3:01:01] Trustee Fast: Tony Law. Go ahead, Trustee Allen.

[3:01:05] Trustee Allen: That's what I was going to just mention. Do we just

[3:01:08] Trustee Allen: receive it, Tony Law's long letter, because that was afterwards, or how do we formally accept it?

[3:01:14] Trustee Fast: I think it'll come on to our next agenda, because we don't have it in front of us. I

[3:01:19] Trustee Fast: I honestly haven't had time to read it.

[3:01:20] Trustee Fast: I saw it.

[3:01:21] Trustee Fast: Yeah.

[3:01:22] Voice 4: Okay.

[3:01:23] Trustee Fast: Everybody okay with that?

[3:01:25] Trustee Fast: Okay.

[3:01:26] Trustee Fast: Then, because it has to, and anybody who wants to know how far ahead, it has to come in before the agenda is published.

[3:01:33] Trustee Fast: So there's the guidelines for public participation.

[3:01:37] Trustee Fast: That's at the Hornby website, at the islandstrust.bc.ca website has that info.

[3:01:45] Trustee Fast: And we're going to start moving faster here.

[3:01:47] Trustee Fast: um i see trustees are needing to stretch um well fair enough okay so it's a lot of sitting um

[3:01:56] Trustee Fast: so new business we've done that or what i had written down for that which was what about phase

[3:02:03] Trustee Fast: two and then um uh oh i see that's just my notes sorry uh trust conservancy report um i'm on 14.1

[3:02:11] Trustee Fast: um there's none included in this uh report i'll remind people i put the heron newsletter in the

[3:02:18] Trustee Fast: previous agenda for the hornby island local trust committee and there'll be a whole bunch of

[3:02:23] Trustee Fast: reporting coming at the trust council um so uh if you could just bear with it until then uh i can

[3:02:32] Trustee Fast: answer any questions perhaps if people have questions seeing none i'll move on applications

[3:02:37] Trustee Fast: report page 46 um on our agenda is there any questions about the applications that our

[3:02:43] Trustee Fast: regional planning manager might be able to uh answer or find the answers to so we're starting

[3:02:51] Trustee Fast: on page 46 questions for the uh regional planning manager i guess for our island planner in this

[3:02:57] Trustee Fast: case okay i'm seeing none we're going to move ahead then to the expense report page 53 we're

[3:03:07] Trustee Allen: negative. I think that's just

[3:03:11] Trustee Fast: because it's the very end of the year. Is this right? Yes. So this

[3:03:15] Trustee Fast: is to the end of March. We don't have to worry about this. This will be updated shortly. I think

[3:03:20] Trustee Fast: we got it in our email, but on the next meeting agenda, we'll have the new budget. Okay. So this

[3:03:28] Trustee Fast: is just to let you know how the year wrapped up and staff make it all work somehow. Any questions

[3:03:37] Trustee Fast: questions for the planner? Hearing none, I'm going to move on. We're going to, adopted policies and

[3:03:47] Trustee Fast: standing resolutions are there more for reference, unless anybody's got a point they want to make.

[3:03:54] Trustee Fast: Okay. And local trust committee webpage, I think you guys do it differently over there.

[3:04:01] Trustee Fast: And so unless anybody wants to discuss anything here, we'll move on. Top priorities report,

[3:04:06] Trustee Fast: report page 59.

[3:04:09] Trustee Allen: Sorry, can I ask something? I forgot about

[3:04:11] Trustee Allen: there's that one letter we received

[3:04:13] Trustee Allen: from Catherine Ronan about fast forwarding a development application in the public use area.

[3:04:22] Trustee Allen: Does everybody remember that? And that was sent before the meeting. And I guess we just receive

[3:04:27] Trustee Allen: it for information at this point, because there's nothing we can do about anything right now. But

[3:04:31] Trustee Allen: does anybody remember that, Heather?

[3:04:34] Voice 7: Yep. And Catherine and I have been speaking and

[3:04:36] Voice 7: okay

[3:04:37] Trustee Allen: so we'll just leave it with you right now okay all right

[3:04:39] Trustee Allen: thank you okay

[3:04:42] Trustee Fast: and uh how about

[3:04:44] Trustee Fast: that top priorities report page 59 i think we dealt with the first one um this morning we're

[3:04:50] Trustee Fast: we're working on it and um the second one the work is going ahead we had a report a little

[3:05:00] Trustee Fast: while ago from william we did minimum come

[3:05:05] Trustee Fast: off number three yeah

[3:05:09] Trustee Scott: can i mention can i just go

[3:05:13] Trustee Scott: back to two for a second yeah this one causes us a considerable amount of problems in planning in

[3:05:22] Trustee Scott: people's that map that of the first nations one problem well we don't have a first nations one

[3:05:30] Trustee Scott: but this causes us a ton of problems it's so wrong and the scale the scale it's at and it just cause

[3:05:39] Trustee Scott: i i don't know why we have that map at all really but anyway you're

[3:05:43] Trustee Fast: talking about number two on page

[3:05:45] Trustee Fast: page 59 am i just want to make sure i'm on the right

[3:05:47] Trustee Scott: i am the watershed protection and ground

[3:05:51] Trustee Scott: water preservation it's got william schober's name on it and it's got um june 8 2018 on it

[3:06:01] Trustee Scott: so i don't is there any intelligence on that it just doesn't seem to that's a while ago that's

[3:06:06] Trustee Scott: four years ago go

[3:06:09] Voice 7: ahead heather yeah i mean as far as i can tell this project has sort of morphed

[3:06:14] Voice 7: into the bigger projects for the freshwater sustainability and as i understand it william

[3:06:20] Voice 7: is planning on bringing a report to the ltc and we are going to we are hoping to get it on your

[3:06:26] Voice 7: next agenda so

[3:06:28] Trustee Scott: that hopefully that will be clear is is the report going to actually talk about

[3:06:34] Trustee Scott: fixing the rar map no

[3:06:37] Voice 7: it it doesn't have anything to do with the rar map it's not it's not the same

[3:06:41] Voice 7: yeah

[3:06:42] Trustee Fast: yeah it's not a burn out it's a different one and i misspoke earlier sorry i was thinking

[3:06:48] Trustee Fast: of denman where william shulbaugh has already uh our freshwater specialist has already uh presented

[3:06:54] Trustee Fast: some um of the of the groundwater uh work okay

[3:07:00] Voice 7: my guess is that okay the

[3:07:03] Voice 7: apc is looking at the

[3:07:05] Voice 7: the Mimulus and Madrone reports right now

[3:07:08] Voice 7: related to PR

[3:07:09] Voice 7: with the OCP, right?

[3:07:12] Trustee Scott: That's

[3:07:13] Voice 7: where it's at.

[3:07:13] Trustee Scott: Okay, thank you.

[3:07:15] Trustee Scott: And

[3:07:16] Trustee Fast: I was just starting to say,

[3:07:18] Trustee Fast: I think number three there on page 60,

[3:07:20] Trustee Fast: we've completed that one.

[3:07:21] Trustee Fast: Is that correct, Heather?

[3:07:22] Trustee Fast: Or is it, yeah.

[3:07:24] Trustee Fast: Yeah, that's completed.

[3:07:26] Trustee Fast: Good.

[3:07:26] Trustee Fast: So it can come off the list.

[3:07:28] Trustee Fast: It can come off the list.

[3:07:30] Trustee Scott: Whoa.

[3:07:33] Trustee Scott: Good one.

[3:07:35] Trustee Fast: Well done, Heather.

[3:07:36] Trustee Fast: I'm

[3:07:37] Trustee Scott: going to be

[3:07:37] Trustee Fast: wildly optimistic.

[3:07:41] Trustee Scott: Something finally came off the list rather than sticking.

[3:07:44] Trustee Scott: Yeah, great.

[3:07:45] Trustee Scott: Good work.

[3:07:47] Trustee Fast: I think this means that, well, this close to the end of term, I don't know if we want to add anything else to the high top priority list, right?

[3:07:59] Trustee Fast: Right. So

[3:08:01] Voice 7: on my on my next agenda, on your next agenda, I will also be bringing a staff report that that will ask you to create to decide on which projects you're going to recommend to the next LTC, whatever LTC that is.

[3:08:18] Voice 7: So so I will have a recommended project top priority and projects list for you when I come back.

[3:08:24] Trustee Fast: okay okay

[3:08:26] Trustee Scott: good great good yeah

[3:08:28] Trustee Fast: that sounds good all right and then the projects list is there

[3:08:31] Trustee Fast: are our our parking lot of projects and uh any questions for the planner about these i think

[3:08:37] Trustee Fast: she's going to come back to us with the monitor report so uh shall we move on then uh information

[3:08:46] Trustee Fast: items none upcoming meeting the next one is september the 9th on friday at 11 30 yeah

[3:08:53] Trustee Fast: Yeah. 11.30. I thought it was 10.30. Gosh. Let me just check the calendar here.

[3:08:59] Trustee Allen: It's in person.

[3:09:00] Trustee Scott: No, no.

[3:09:01] Trustee Scott: That's not right. 11.30 is not right.

[3:09:06] Trustee Fast: 10.30. It's 10.30 in the calendar.

[3:09:10] Trustee Scott: That's what you guys can get done.

[3:09:15] Trustee Scott: Could this be worded so there's a little flexibility as to whether a Zoom is more important?

[3:09:20] Trustee Scott: I mean, it's partly got to do with what's on the agenda, right?

[3:09:22] Trustee Scott: Right. I mean, if we have an agenda that really doesn't need everybody to travel from all over the place to get here.

[3:09:29] Trustee Scott: I mean, we do want to have the meetings, but I'd like to save the ones really which are.

[3:09:36] Trustee Scott: So I'd like a little bit of flexibility there, because if there are no real contentious issues, Greg and you guys all the way over here, maybe we're better having it by Zoom.

[3:09:46] Trustee Scott: So you coming from BOA and Heather.

[3:09:49] Trustee Scott: there and yeah i

[3:09:52] Trustee Fast: take your point grant and how about we leave it like this that the next regular

[3:09:56] Trustee Fast: meeting schedule for friday september the 9th 2022 at 10 30 at room to grow because they need

[3:10:02] Trustee Fast: to book the room and uh right people

[3:10:05] Trustee Fast: need to know that we're having a meeting on that day at that

[3:10:07] Trustee Fast: time and then when we get uh closer to it like in august when we have when we're putting the agenda

[3:10:16] Trustee Fast: ended together and we see where we're at whether heather's hired a consultant yet and all that

[3:10:21] Trustee Fast: kind of thing uh then if we want to change it

[3:10:24] Trustee Scott: sound good i think just to say or just to put

[3:10:28] Trustee Scott: add-on or possibly by zoom just so people will see that it's not 100 carved in stone it's going

[3:10:35] Trustee Scott: to be there i don't know i

[3:10:39] Trustee Fast: think that would be

[3:10:39] Trustee Scott: just gives a bit of what

[3:10:43] Trustee Fast: do you think alex

[3:10:47] Trustee Allen: considering what we just went through to change and advertising whatever for this meeting was

[3:10:51] Trustee Allen: ridiculous so yes it's better to have a more open arrangement because that was crazy yeah

[3:10:58] Trustee Fast: okay thank you and uh because i really appreciate all the effort that you went to alex and all of

[3:11:04] Trustee Fast: your staff um i'm becky i think it was or penny who was will

[3:11:09] Voice 14: was

[3:11:11] Trustee Fast: it will there's

[3:11:12] Voice 14: a will there's a

[3:11:12] Voice 14: will anyway

[3:11:14] Trustee Fast: everybody including the editor of the paper who was pasting up in the ferry lineup

[3:11:20] Trustee Fast: up i gather and um so i uh i appreciate that so let's let's uh i move that the next regular

[3:11:29] Trustee Fast: meeting scheduled for friday september 9th 2022 at 10 30 a.m be held in via uh in room to grow

[3:11:41] Trustee Fast: Road, 22,100 Solins Road, Tornby Island, BC, or possibly on Zoom. As required.

[3:11:53] Trustee Fast: As required. Very

[3:11:54] Trustee Fast: good. Thank you. So is that your motion then, Grant? It is.

[3:12:00] Trustee Fast: Okay. And

[3:12:01] Trustee Allen: I'll second it. Thank you.

[3:12:02] Trustee Fast: Okay, that because it's most important that you guys are agree, I can put words together,

[3:12:06] Trustee Fast: but I don't know the island. Okay, so any more discussion about that? Okay, all those in favor?

[3:12:15] Trustee Fast: Very good. One hand, two hand, three hands went up. Thank you. And that's great.

[3:12:19] Trustee Fast: Now, I think unless anybody's got anything last minute, I'm going to say farewell for the summer. Right.

[3:12:27] Trustee Allen: Hope you survive the summer, everybody.

[3:12:29] Trustee Fast: Yes. And and if you have

[3:12:32] Trustee Fast: agenda items, maybe send them to Heather and I.

[3:12:36] Trustee Fast: as you think of them so that we can um uh because it's going to be a a long gap and um i don't want

[3:12:46] Trustee Fast: to be sort of going what was that thing when it's the deadline to get the agenda out and we're

[3:12:51] Trustee Fast: trying to decide whether it should be in person or not so uh maybe just

[3:12:55] Trustee Scott: are you are you suggesting

[3:12:58] Trustee Scott: we get our act together no

[3:13:00] Trustee Fast: no i'm just suggesting i'm going to be keeping notes because i uh plan

[3:13:05] Trustee Fast: plan to do some relaxing in august

[3:13:07] Trustee Scott: i'd like to

[3:13:08] Trustee Scott: make one last motion that alex and i get our act

[3:13:11] Trustee Scott: together and send the motions in sooner than later so with that i leave you have a good summer and uh

[3:13:17] Trustee Scott: see you all in september one

[3:13:18] Trustee Fast: more second before your battery dies just i want to make sure

[3:13:21] Trustee Fast: katherine didn't have any more questions or uh and that we wish her a good summer as well

[3:13:27] Trustee Fast: katherine are you

[3:13:28] Voice 4: okay thank you

[3:13:29] Trustee Fast: oh thank you yeah no everything's good i think you got it all

[3:13:33] Trustee Fast: okay great all right well

[3:13:35] Trustee Scott: thank you everybody heather heather thank everybody down there for

[3:13:39] Trustee Scott: us please yes

[3:13:40] Trustee Fast: yes we had our brief moment of celebration that you've got a full team

[3:13:44] Trustee Fast: enjoy it while you can okay thanks everybody bye bye take care

[3:13:50] Trustee Fast: you and trust council some of you

[3:13:51] Trustee Fast: yeah okay oh

[3:13:53] Trustee Scott: great don't end with that all right bye

ADOPTED 
Hornby Island ADOPTED 1 
Local Trust Committee Minutes 
June 10, 2022 
 
Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 10, 2022 
Electronic Meeting 
 
1Members Present: Sue Ellen Fast, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Stephen Baugh, Planner 2 
 Katherine Vogt, Recorder 
  
Also Present: Sarah Cavanaugh, Ministry of Indigenous Relations and Reconciliation 
Melissa Quocksister, Treaty Communications 
Michael Blackburn, Federal negotiations Manager 
Amanda Kellett, Acting Assistant Negotiator 
Approximately fifteen (15) members of the public 
1. CALL TO ORDER 
Chair Fast called the meeting to order at 10:30 am.  She acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. She introduced Trustees, staff and 
recorder; and welcomed members of the public.  
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Item 9.5 Entrance sign 
By general consent the agenda was adopted as amended. 
3. RISE AND REPORT - IN CAMERA MEETING MAY 6, 2022 
Chair Fast reported that at the last Hornby Island Local Trust Committee (LTC), meeting, there 
had been an in-camera meeting at which Trustees had adopted the previous in camera meeting 
minutes.  
4. REPORTS 
4.1 Trustee Reports 
Trustee Allen reported on the following: 
 The upcoming Trust Council meeting from June 21 to 23 will be electronic, will invite 
public comments on the Tuesday evening of June 21; and will be a large, important 
meeting.  
 Policy Statement Review in relation to the 1970’s Islands Trust Act. 
 Community and Trust Council fragmentation regarding many issues. 

ADOPTED 
Hornby Island ADOPTED 2 
Local Trust Committee Minutes 
June 10, 2022 
 Attendance at the upcoming June 17, 2022 Baynes Sound/Lambert Channel 
Ecosystem Forum. 
 
Trustee Scott reported on the following: 
 The recent Advisory Planning Commission (APC) report to Trustees regarding 
housing and short-term rentals (STRs) is advisory and much more community 
consultation will take place before any bylaws are changed. The APC has done a 
good job with their report given that STRs consensus is hard to achieve; and the 
issue is complicated. 
 Attendance as a presenter at the upcoming June 17, 2022 Baynes Sound/Lambert 
Channel Ecosystem Forum which is focusing on herring this year. 
4.2 Chair's Report 
Chair Fast reported on the following: 
 Preparing the weighty agenda for the upcoming June Trust Council meeting which 
includes 3 Trustee motions, the Management Governance Review, and the Trust 
Policy Statement. This Executive Committee agenda package will be available to 
members of the public on the Islands Trust website today. 
 Climate Leadership Institute conference at the University of British Columbia. 
 The use of electronic meetings to mitigate anticipated ferry schedule disruptions, 
and disruptions due to illness. 
 Upcoming Bowen Island Municipal Council meeting. 
4.3 Electoral Area Director's Report-none 
5. DELEGATIONS 
5.1 Ministry of Indigenous Relations and Reconciliation – Delegation 
Chair Fast welcomed Sarah Cavanaugh, a negotiator with the Ministry of Indigenous 
Relations and Reconciliation, who was presenting an update on K’omoks Treaty 
negotiations and reconciliation.  
 
Sarah Cavanaugh introduced Melissa Quocksister, Treaty Communications; and noted 
that they would be later joined by Michael Blackburn, Federal negotiations Manager and 
Amanda Kellett, Acting Assistant Negotiator. 
 
Sarah Cavanaugh presented a series of slides which included the following: 
 History of Indigenous relations and 30 years of treaty negotiations. 
 Assertion and non-assertion rights within flexible First Nations Treaties, and the 
ability for First Nations to add rights in the future.  
 Concurrent laws concept that allows First Nations to align their laws to Provincial 
and Federal laws over time.  
 For K’omoks First Nation (KFN), a closing land/cash offer and a Chief Negotiators 
Understanding should be finalised this fall. KFN members-vote, government 
ratification, and implementing land transfers and other agreements will take until 
about 2026. 
 The core territory of KFN is in the Comox and Sayward Valleys. In the Comox Valley, 
this includes the KFN Reserve; some woodlot land in Union Bay; a 10 Hectare 

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property on Hornby Island; a piece in the Forbidden Plateau ski area; the Mount 
Washington gravel pit; the tip of Goose Spit; some land on Brown’s River on Piercy 
Road; and Sandy Island/Tree Island.  
 Sandy Island/Tree Island and Seal Islet had been negotiated many years ago and will 
continue to be a marine park. 
 KFN has 2 large chunks of Agreement in Principal land within the Union Bay 
Kensington Estates properties complex: 680 hectares of Royston Forest and 840 
acres of Sage Hills. These lands are set to become Treaty Settlement Land. 
 Whereas about 90% of land in the entirety of BC is Crown and 10% private; in the 
Comox Valley it is 86% private and 14% Crown. 
 A newly launched website; letters to interest groups; emails to stakeholders; 
presentations to local governments; and open house information events for 
members of the public will occur from May to September 2022. Local governments 
are being asked to request upcoming open houses.  
o Trustees requested an open House for Hornby Island and wished to include 
archaeological sites information. 
o Melissa Quocksister offered to prepare an information/historical brochure 
for Hornby Island. Trustees were invited to contact her or Sarah Cavanaugh 
for information.  Jessie Levine could be contacted for specifically 
archaeological information. Contact information was on the KFN website. 
o Sarah Cavanaugh noted that she would be sending the presentation to 
Regional Planning Manager Kauer and requested that the presentation and 
contact information be added to the Islands Trust website for public 
information. 
o Melissa Quocksister clarified that K’omoks and Pentlatch were essentially 
the same. 
6. CLOSED MEETING 
6.1 Motion to Close the Meeting 
The regular meeting was recessed at 11:14 am. Electronic attendees were asked to 
leave the meeting. 
HO-LTC-2022-032 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(2) (b) for the purpose of the consideration of information 
received and held in confidence relating to negotiations between the municipality and a 
provincial government or the federal government or both and a third party and that 
staff and recorder attend the meeting.  
CARRIED 
6.2 Recall to Order 
The regular meeting reconvened at 11:31 am and Chair Fast welcomed back members 
of the public. 
7. TOWN HALL  

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Members of the public noted the following: 
 Regarding recent Advisory Planning Commission (APC) recommendations on STRs, the 
extensive community consultation that took place in the early part of the 2000’s on the 
Hornby Official Community Plan (OCP) and Land Use Bylaws (LUB) should also occur for any 
further changes proposed for the OCP and LUB. Extensive consultation involved meetings on 
Hornby, and in Victoria and Vancouver, to capture Hornby residents and off-island 
taxpayers. 
o Trustee Scott noted there would be community consultation upcoming. 
 Trustee Scott is doing important lobbying work to improve Hornby ferry service. 
 The Zoom meeting today is less preferable than an in-person meeting. 
 STRs and local long-term rental housing shortages are two separate issues. Restricting 
tourism by taking away STRs could exacerbate the rental housing problems by negatively 
affecting local businesses and their workers. 
 Every person affects Hornby pollution in the same way, regardless of whether they are a 
tourist or a local, so more focus should be put on proper infrastructure. 
 It is concerning if upcoming community consultations are run by the APC because they are 
biased. They only want to enforce pollution rules on a 9% segment of Hornby residents 
while leaving the other 91% free from rules. 
o Trustee Scott noted that the LTC would be running future community consultations. 
o Trustees and Chair Fast discussed the term ‘biased.’ 
 
8. MINUTES 
8.1 Local Trust Committee Minutes dated May 6, 2022 - for adoption 
The following amendments to the minutes were presented for consideration: 
 Under Item 8.4, first paragraph, 4
th
 bullet point on page 6, add at the end of the 
sentence a new sentence: ‘Trustee Allen volunteered to contact Claire Frater 
regarding signage.’ 
By general consent the minutes were adopted as amended. 
8.2 Section 26 Resolutions-without-meeting - none 
8.3 Advisory Planning Commission Minutes - none 
9. BUSINESS ARISING FROM MINUTES 
9.1 Follow-up Action List Report dated June 1, 2022 
Trustee Allen noted that Claire Frater had recently expressed concern about the need to 
move forward with the Trustee requested power-point presentation on how the Islands 
Trust works, for the benefit of members of the public. 
Trustee Scott expressed disappointment that it had been two and a half years since the 
initial request and that many problems may have been averted if members of the public 
had had better understanding of the Islands Trust. 
Chair Fast noted the recent heavy workloads of the communications staff. 
9.2 Municipal Regional District Tax (aka "Pillow Tax") - verbal update 

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Regional Planning Manager Kauer noted that Trustees had previously questioned that 
the pillow tax, instituted on June 1, 2022, had bypassed LTC consideration. The Hornby 
Island Community Economic Enhancement Corporation (HICEEC) had applied for the tax 
with help from the Comox Valley Regional District (CVRD). 
Trustee Allen noted that some in the community had brought the pillow tax issue up 
because they had not heard anything about it previously.  
Karen Ross explained how HICEEC had worked with Destination BC and the CVRD since 
2018 to become an eligible entity for the Municipal Regional District (MRDT) pillow tax 
noting the following: 
 The MRDT tax was instigated in the Whistler and Tofino resort municipalities in the 
late 1990’s. 
 In 2018, legislation changed to allow some tourism money to go towards affordable 
housing, to mitigate the effects of tourism on local housing needs. Many 
municipalities applied for this tax offer. 
 Fixed roof accommodation providers come together to work with Destination BC 
under the Minister of Finance. 
 The taxing eligibility is usually applied to an electoral area; but Destination BC 
supported Hornby as an isolated area within the CVRD to be eligible for the tax. 
 Implementation of the program involved public and stakeholder consultation; and a 
consultant from Tourism Vancouver Island was hired to speak about the program 
and another consultant was hired to develop a required 5-year strategic plan and an 
annual plan. 
 The tax is collected by the fixed roof establishments and remitted to the Minister of 
Finance. The money goes into a registered Tourism Fund. A portion of this can go to 
affordable housing. Some goes to provincial tourism events. 
 The information for the Hornby MRDT pillow tax is on the HICEEC website under the 
MRDT tab. 
 This is not a tax on the residents of Hornby. Fixed Roof accommodation providers 
are levying this tax voluntarily to mitigate the effects of tourists on Residents. 
 
Trustee Allen noted that 2 attendees were notifying him that they were not able to get into the 
meeting. 
o Regional Planning Manager Kauer responded that they had been removed earlier for 
attempting to get into the meeting during the In-Camera segment and that they may 
need to use a different account to gain access. Nobody was presently being blocked. 
9.3 Siting and Use Permit Bylaw No. 168 - Staff Report - for consideration of adoption 
Bylaw No 168, replacing the older Siting and Use Permit bylaw, had previously gone 
through three readings and executive approval. 
 
HO-LTC-2022-033 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No.168 cited as "Hornby Island 
Trust Committee Siting and Use Permit Bylaw No. 168, 2021", be adopted. 
CARRIED 

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9.4 Hornby Island Local Trust Committee Fees Bylaw No. 169 - Staff Report - for 
consideration of adoption 
Bylaw No. 169, replacing the older Fees bylaw, had previously gone through three 
readings and executive approval. 
HO-LTC-2022-034 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No.169, cited as "Hornby Island 
Local Trust Committee Fees Bylaw, 2022", be adopted. 
CARRIED 
9.5 Entrance Sign 
Trustee Allen reported that he had recently found the original Denman/Hornby 
entrance signs images on a bicycle website; that Communications Trust Area Services 
Director, Clare Frater, had recently indicated that funding was available for entrance 
signs; and that K’omoks First Nations (KFN) could be requested to provide advice for 
updating language for the new signage. 
Chair Fast noted that there was progress being made towards a Trust wide entrance sign 
protocol, but that Hornby may want to initiate a solo project. 
Trustee Allen indicated that he would seek further input from other Trustees and 
Director Clare Frater at the upcoming Trust Council meeting.  
10. APPLICATIONS AND REFERRALS 
10.1 HO-DVP-2022.3 (Wyndham - 975 Mount Road) - Staff Report 
Planner Baugh presented the staff report which recommends that Trustees consider 
denying the applicant’s request for a waiver for a legal site survey. He clarified that the 
property had no buildable area that would not be within required setbacks. A suggested 
Biophysical Assessment to confirm previously mapped wetland features had already 
been submitted by the applicant with their variance application. 
The applicant spoke to the history of the property and the application.  
HO-LTC-2022-035 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee has determined that it is reasonably 
necessary that the applicant of HO-DVP-2022.3 (Wyndham) provide, as required by 
Section 2.7(1) of the Hornby Island Land Use Bylaw No. 150, a plan, a plan signed by a 
B.C. Land Surveyor, showing the location on the lot of all existing and proposed 
buildings, structures and sewage absorption fields in relation to lot and zone 
boundaries, watercourses, wells and the sea, and in relation to other buildings on the 
lot. 
CARRIED 
10.2 HO-SUB-2022.2 (Aikman and Mace - 2066 Belcarra Road) - Staff Report 

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Regional Planning Manager Kauer presented the staff report prepared by Planner 
Mahikwa which asks Trustees to exempt one of two lots in the proposed subdivision 
from the 10 % minimum required lot frontage on a highway, as recommended by 
planners. 
o Trustee Allen asked if the dwelling classified as a duplex on one of the properties 
would be classified as a secondary suite; and asked if the other panhandle property 
nearby on Wetzel Road would impact this new panhandled property; and asked if 
the applicant was aware, that if the subdivision goes through, that the duplex may 
need to be partially de-commissioned. 
o Regional Planning Manager Kauer noted that the duplex issue would have been 
reviewed; and will research the other questions. 
HO-LTC-2022-036 
It was MOVED and SECONDED, 
that per Local Government Act Section 512(2), the Hornby Island Local Trust Committee 
exempt the “Proposed Lot 1” in the proposed subdivision layout plan for HO-SUB-2022.2 
from meeting Hornby Island Land Use Bylaw regulation 6.6(1), the minimum 10% lot 
frontage on a highway requirement. 
CARRIED 
By general consent, the meeting was recessed at 12:32 pm and reconvened at 12:52 pm. 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 Official Community Plan and Land Use Bylaw Amendment Project - Staff Report 
Regional Planning Manager Kauer presented the staff report which provides options to 
Trustees to process APC bylaw amendment recommendations and which recommends 
that Trustees endorse a project charter. She noted the following: 
 The Islands Trust has built into its bylaw process the standard protocol, not 
legislatively required, of holding a Community Information Meeting (CIM) prior to a 
Public Hearing, after which Trustees can no longer take public comments. Trustees 
can request more than one CIM. 
 The $15,000 budget for the bylaw amendment project assumed the hiring of a 
consultant to draft the bylaw and bring it to first and second reading and to Public 
Hearing. This did not assume a CIM. 
 The cost for an on-island consultant led workshop meeting could approach 
$5000.00. If the consultant engaged remotely this cost could be significantly 
reduced. 
 Actual bylaw drafting could be put on hold until staffing capacity was adequate, or 
an extra business case could be presented to Trust Council for additional funds. 
 The current project does not assume the following two topics: review of 
development that may impact within the steep slope and sensitive Gary Oak 
ecosystems between Central and Euston Roads; and review of the aquifer 
classification system. 

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HO-LTC-2022-037 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to amend the project charter 
to include two consultant led workshops, one in-person in September and the second to 
be determined. 
CARRIED 
HO-LTC-2022-038 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee endorse the Hornby Island Official 
Community Plan Amendments Review Project Charter v.1.0, as amended, dated June 
10, 2022. 
CARRIED 
HO-LTC-2022-039 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee add the following to the Projects List: 
a. Review of development that may impact within the steep slope and sensitive Gary 
Oak ecosystems between Central and Euston Roads; and b. A review of the aquifer 
classification system as described in the email letter from Sadie Chezenko dated 
December 19, 2021. 
CARRIED 
HO-LTC-2022-040 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to draft a business case for 
phase 2 of the project charter. 
CARRIED 
12. CORRESPONDENCE-none 
13. NEW BUSINESS - none 
14. REPORTS 
14.1 Trust Conservancy Report - none 
14.2 Applications Report dated May 31, 2022 
14.3 Trustee and Local Expense Report dated March, 2022 
Received.  
14.4 Adopted Policies and Standing Resolutions 
14.5 Local Trust Committee Webpage 
15. WORK PROGRAM 
15.1 Top Priorities Report dated May 31, 2022 
It was noted that the ‘minimum average lot area’ project was completed and could be 
taken off the list. 
15.2 Projects List Report dated May 31, 2022 

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Trustee Scott expressed that the RAR Maps were problematic. 
Regional Planning Manager Kauer noted that Freshwater Specialist William Shulba 
should have a new report for the LTC on the next agenda, but this would not include 
fixing RAR maps.  
16. INFORMATION ITEMS - none 
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting Scheduled for Friday, September 9, 2022 at 11:30 am at Room 
to Grow, 2100 Sollans Road, Hornby Island, BC. 
HO-LTC-2022-041 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request that the next regular meeting be 
scheduled for Friday, September 9, 2022 at 10:30 am at Room to Grow, 2100 Sollans 
Road, Hornby Island, BC or possibly on Zoom as required. 
CARRIED 
18. ADJOURNMENT 
By general consent the meeting was adjourned at 1:59pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
 
_________________________ 
Katherine Vogt, Recorder