Islands Trust Council regular meeting, June 21, 2022

[0:00:00] Voice 1: to your audio settings at the mute button you can you can um you can leave computer audio and then

[0:00:06] Voice 1: there won't be any issues yeah

[0:00:08] Voice 5: i've actually just muted it on the keyboard so that's fine i'm good

[0:00:11] Voice 5: i'll make that better on the next row around and indeed i've got that participant screen up

[0:00:18] Voice 5: on the video monitor on my left so thank you mark well you know that works

[0:00:49] Voice 6: Okay,

[0:01:06] Voice 5: good morning everyone. Welcome to the Executive Committee meeting of June the 21st.

[0:01:11] Voice 5: Here we are at the solstice, I think it is today. And more significantly, today is a national

[0:01:18] Voice 5: Indigenous Day and that's

[0:01:22] Voice 5: significant for me and for many, particularly First Nations

[0:01:27] Voice 5: in the celebration and recognition

[0:01:30] of First Nations and everything

[0:01:34] Voice 5: that they

[0:01:35] Voice 5: share for all of Canada, across our

[0:01:38] Voice 5: Canada. And I am personally

[0:01:45] Voice 5: very happy to be able to live in

[0:01:48] Voice 5: in Coast Salish Territory on the West Coast of Canada.

[0:01:52] Voice 5: Every day, there's an opportunity to learn something new

[0:01:55] Voice 5: about the rich culture and history of this place

[0:01:58] Voice 5: and recommend that everybody take advantage of that.

[0:02:04] Voice 5: So I didn't say, my name is Peter Luckham

[0:02:07] Voice 5: and I live on Thetis Island, I'm elected on Thetis Island,

[0:02:10] Voice 5: and that's La Axe and in Penelope Territory.

[0:02:12] Voice 5: And of course, there's many nations

[0:02:14] Voice 5: that call the Island's Trust area home.

[0:02:17] Voice 5: and that's a significant thing to recognize. This is the home of so many First Nations people,

[0:02:25] Voice 5: not just in British Columbia but those that live across the nation. I want to acknowledge

[0:02:33] Voice 5: meeting with me today is Sue Ellen Fast, the councillor from Bowen Island and trustee,

[0:02:39] Voice 5: and Dan Rogers, trustee from Gambier-Keats Trust Area, Laura Patrick from Salisbury Island.

[0:02:46] I want to thank the executive committee.

[0:02:49] That's who

[0:02:50] Voice 5: we are for all of the work that you do.

[0:02:52] Voice 5: We do together to prepare for council meetings and facilitate the work of trust council.

[0:03:02] Voice 5: In the room with me here today is CEO Russ Hudson-Piller.

[0:03:06] Voice 5: Morning.

[0:03:06] Voice 5: Nice to see you.

[0:03:07] Voice 5: Nice to see all you wonderful smiling faces here.

[0:03:09] Voice 5: It's so rare that we get to meet in person, and it's really awesome to be here with you.

[0:03:14] Voice 5: and uh director freighter uh thank you david mahler legislative service manager acting

[0:03:22] Voice 5: uh director of local planning services robin boden wanda

[0:03:32] Voice 5: good morning nice to have you here thank you for stepping up and filling in uh the need where it's

[0:03:39] Voice 5: uh where it's required and i'm sure that you're finding it a lot of work so i appreciate that

[0:03:45] Voice 5: and of course laurie foster in the background looking after our minutes and our technology

[0:03:49] Voice 5: in partnership with um with um mark and vehicle and of course the many other um souls that uh

[0:03:58] Voice 5: keep this ship afloat so to speak all right um we have an agenda before us and i'll just ask if

[0:04:06] Voice 5: there's any additions or deletions to the agenda for the executive committee meeting this morning

[0:04:12] Voice 5: not seeing anything then i will take it by general consent that the agenda be adopted as presented um

[0:04:21] Voice 5: just scroll you can scroll down to the um

[0:04:25] Voice 2: the

[0:04:26] Voice 5: context notes i'll make sure that i get that

[0:04:30] Voice 5: correct thank you i don't have it up on my screen there we go um so um the first uh

[0:04:37] Voice 5: item then is um the rise report decisions from the closed meeting of um of uh june the 8th i

[0:04:48] Voice 5: believe it was and we in that meeting we adopted the minutes of the may 25th in camera meeting

[0:04:53] Voice 5: and there's nothing else to report from that in camera session so this brings us directly to the

[0:05:00] Voice 5: minutes of the june 8th meeting and i'll just ask if there's any quite a lengthy 12 pages

[0:05:06] Voice 5: is uh quite a lengthy seven minutes thank you lori and um i'll just ask members of the committee if

[0:05:13] Voice 5: there's any changes required to those minutes not seeing any hands jump up then i will then by

[0:05:21] Voice 5: general consent adopt the minutes as presented um of june the 8th this takes us to the follow-up

[0:05:29] Voice 5: action list and as we uh normally go through this so we'll get the follow-up action list

[0:05:34] Voice 5: update and the directors for the ceo's reports accordingly and then we'll proceed with the

[0:05:41] Voice 5: local trust committee chair update so ceo russ hobson good morning nice to have you back with

[0:05:46] Voice 5: us yes and i'll

[0:05:48] Voice 4: turn it over to you thank you good morning good morning to executive committee

[0:05:51] Voice 4: it's wonderful to be with you on national indigenous people's day and on the eve of

[0:05:56] Voice 4: trust council um given that the executive committee on the on the eve of trust council

[0:06:03] Voice 4: is traditionally short i won't belong in my remarks turns the fuel um item one one is long

[0:06:10] Voice 4: standing and i expect it to go forward to the next trust council for some discussion unless

[0:06:15] Voice 4: it's dispensed by etc between now and september excuse me um item two regards force protection

[0:06:27] Voice 4: um i should i'm going to just summarize a couple points for you um the most significant action

[0:06:32] Voice 4: that was taken this quarter associated with this was uh myself and other staff going out

[0:06:37] Voice 4: into community associated with the policy statement engagement process um our third

[0:06:43] Voice 4: rendering of public engagement where we spoke with people about um and got their input on

[0:06:50] Voice 4: the potential for the allen's trust to occupy some of this space uh very informative got a lot

[0:06:56] Voice 4: of feedback you all have an opportunity to discuss that later on in the trust council session um

[0:07:01] Voice 4: Certainly a point was made to me that hasn't been delved into at this point,

[0:07:07] Voice 4: and that is people who have working forests who aren't under the forest management planning process

[0:07:17] Voice 4: or private managed forests.

[0:07:19] Voice 4: So a number of people came forward and said, how would this affect us?

[0:07:22] Voice 4: So that came forward.

[0:07:24] Voice 4: I did have a meeting this quarter with ministry staff,

[0:07:27] Voice 4: and while they remain um alive to the issue um we haven't booked uh specific meetings

[0:07:36] in the near

[0:07:36] Voice 4: term i think that as we move forward or as trust council contemplates where it wants

[0:07:40] Voice 4: to go um we're going to need to have uh develop a more aggressive plan and develop some um really

[0:07:51] some business case elements maybe through

[0:07:56] Voice 4: a contracted opportunity or something to really

[0:07:59] Voice 4: build this case out and bring it forward to the ministry and if asked by trust council i'll make

[0:08:04] Voice 4: those remarks um later on this week uh the governance review report is complete

[0:08:12] Voice 4: complete as to the trust council agenda amendments

[0:08:16] and indeed we will bring a new orientation package to September trustee and

[0:08:23] Voice 4: with that

[0:08:24] Voice 4: I'd respond to any questions or I just move into my general remarks.

[0:08:30] Voice 5: Thank you CAO I see a question

[0:08:33] Voice 5: from Trustee Rogers. Good

[0:08:39] Trustee Rogers: morning all and I just want to take a moment to acknowledge National

[0:08:45] Trustee Rogers: and Indigenous Peoples' Day.

[0:08:49] Trustee Rogers: I'm sure there's going to be celebrations

[0:08:51] Trustee Rogers: around British Columbia and our area.

[0:08:55] Trustee Rogers: It's somewhat ironic we're in meetings, but there we are.

[0:09:00] Trustee Rogers: My question is actually a little broader

[0:09:03] Trustee Rogers: and it comes out of your commentary

[0:09:06] Trustee Rogers: related to meetings with the minister.

[0:09:08] Trustee Rogers: And it's actually a different topic is,

[0:09:10] Trustee Rogers: I wonder if you could tell,

[0:09:13] Trustee Rogers: I was talking to another trustee

[0:09:14] Trustee Rogers: who had been involved with Minister Osborne who's now in charge of lands water and whatever the

[0:09:21] Trustee Rogers: acronym is related which was the the other ministry that was hived off of forestry

[0:09:27] Trustee Rogers: and and they were talking to me about the fact that there is now this

[0:09:34] Trustee Rogers: coastal protection strategy that that ministry is working on that's been they've been dictated

[0:09:40] Trustee Rogers: to work on and I may have the name wrong by the way it may have a slightly different name

[0:09:45] Trustee Rogers: and anyway it struck me that I hadn't heard much about our engagement with that ministry

[0:09:53] Trustee Rogers: and I wondered if we had the same level of engagement with that new ministry because it

[0:10:00] Trustee Rogers: seems in some ways to have as much or even more relevance to the work some of the work we're doing

[0:10:07] Trustee Rogers: uh around lands and water protection etc and i wondered if um if if there has been a a an

[0:10:15] Trustee Rogers: outreach to that ministry that i've just missed or i've not understood and and what you're thinking

[0:10:21] Trustee Rogers: about that is uh because i know you have regular meetings or regular contact with senior staff at

[0:10:27] Trustee Rogers: admit at at murr at at our home ministry with forestry from time to time but i i haven't heard

[0:10:36] Trustee Rogers: I don't recall hearing about that other ministry, which now seems to have a fair amount of impact on the work we're doing.

[0:10:42] Trustee Rogers: And by the way, that trustee specifically asked the minister whether Islands Trust was going to be a referral agency in the work they were doing and got crickets.

[0:10:52] Trustee Rogers: But I think put it on their agenda to perhaps do that. And I wondered if you could speak to that at all or you or one of your staff.

[0:10:59] Voice 4: I'll speak briefly because that's all I can do. I take your point.

[0:11:06] Voice 4: And the reason you haven't heard anything is there haven't been significant conversations.

[0:11:09] Voice 4: As we advance this, there's really two streams that we're going to have to really develop.

[0:11:17] Voice 4: One is the authority, and the second is the content process and management regime that we would have if we were undertaking this work.

[0:11:28] Voice 4: Initially, our conversations have been with the ministry because it's through our ministry that we would have an authority let us.

[0:11:35] Voice 4: and that's where it was previously a consideration of being allowed extended a municipal authority

[0:11:42] Voice 4: and conversations have drifted more towards no an amendment to our act would be a more

[0:11:48] Voice 4: organization specific approach would probably be the most likely success other than that

[0:11:54] Voice 4: there is not the the outreach that you described which would be necessary as this project is under

[0:12:01] Voice 4: as as it matures and under and

[0:12:03] Trustee Rogers: i may have been unclear i wasn't actually talking about forestry

[0:12:07] Trustee Rogers: in particular i was talking about generally whether we've been talking to that ministry

[0:12:11] Trustee Rogers: which now has a very broad protection mandate that seems to dovetail quite nicely with ours

[0:12:18] Trustee Rogers: in some respects and why have not

[0:12:20] Trustee Rogers: okay i think we think we should at our next meeting i think

[0:12:25] Trustee Rogers: we should talk about that because uh as i understand it uh the the mandate of that ministry

[0:12:31] Trustee Rogers: and the mandate letter for the ministry is fairly closely aligned with the kind of work that we're

[0:12:36] Trustee Rogers: doing and particularly their coastal protection strategy anyway i'll just putting that on our

[0:12:42] Trustee Rogers: agenda for discussion at some point and i just wanted to ask whether that work had been undertaken

[0:12:47] Trustee Rogers: at all or there's been any conviction thank you i

[0:12:50] Voice 4: understand you'll see on 8211 on this agenda

[0:12:54] Voice 4: And there's a meeting request for the UBCM Convention,

[0:12:57] Voice 4: so that might be an opportunity to advance your point.

[0:13:03] Voice 5: Thank you, CAO.

[0:13:06] Voice 5: That's my immediate thought and reflection on that item

[0:13:09] Voice 5: on our agenda at 8.2.1.1 as well.

[0:13:12] Voice 5: So thank you for that.

[0:13:14] Voice 5: Any other questions for the CAO on his follow-up action list?

[0:13:18] Voice 5: So do you want to do your report?

[0:13:21] Voice 4: So we're working towards a successful trust council,

[0:13:25] Voice 4: And I believe we're prepared for that. I'm going to just make two points. Given that this Trust Council follows the budget sessions of March 2022, I'm going to inform you and Trust Council when we end up in a situation where we have a budget challenge as we move forward into the upcoming year.

[0:13:49] um the first one is a well-worn topic and that is

[0:13:53] Voice 4: as we you know and i'll preface this by saying

[0:13:56] Voice 4: thank you very much vice chairs for hauling the electronic equipment all across the trust area

[0:14:02] Voice 4: for the last couple of years we all agree that that may not be a long-term solution to our

[0:14:08] Voice 4: challenges um and opportunities with having um really transparent effective public engagement

[0:14:15] Voice 4: we know that we have variable communications capacity just based on the islands and their

[0:14:21] Voice 4: access to the greater world wide web to use an old term so we can accept those but our technology

[0:14:30] Voice 4: is not going to is not going to substantially change our process by which we use it for the

[0:14:36] Voice 4: various ltc meetings in the upcoming four years will have to change we have not budgeted for that

[0:14:43] Voice 4: that change which most likely would be buying more technology and storing it on island and

[0:14:51] Voice 4: developing relationships with islanders to be the facilitators of that technology

[0:14:57] Voice 4: that's a strong option so i'm just pointing that out as a budget consideration going forward

[0:15:05] Voice 4: the second consideration is around the use of computers by newly elected officials and

[0:15:11] Voice 4: the elected officials who returned initially uh generally this last term we moved to a bring your

[0:15:18] Voice 4: own device model the term before that everyone got a new piece of equipment and we learned and

[0:15:24] Voice 4: there was a strong request by some trustees to say no i like my apple and so we then went to a model

[0:15:31] Voice 4: where you could choose and it was about a 50 50 split 50 of the trustees used their own computer

[0:15:37] Voice 4: 50% utilized a non-stressed computer.

[0:15:41] Voice 4: Accordingly, we adjusted our budget

[0:15:42] Voice 4: down to about $15,000 for the upcoming term.

[0:15:45] Voice 4: And then at the March meeting,

[0:15:47] Voice 4: that was then modified to $7,500.

[0:15:52] Voice 4: $7,500 will not provide,

[0:15:55] Voice 4: it would provide three computers

[0:15:59] Voice 4: into a 2022-2026 term.

[0:16:04] Voice 4: so we're left with minus 23 computers if all trustees wanted to get them which we do not

[0:16:12] Voice 4: think they will we think half of them will so we're moving forward the premise now is um that

[0:16:20] Voice 4: we would encourage and utilize as our primary model a model whereby trustees come into the

[0:16:29] Voice 4: position with their computer and we support them and we use that seventy five hundred dollars

[0:16:33] Voice 4: um to support their machines as we move forward so it's a bit of a change um and that change of

[0:16:40] Voice 4: course would be addressed if there was more dollars allocated towards this at some point

[0:16:44] Voice 4: but it's an issue that you should be aware of and this is natural we've adopted our budget

[0:16:48] Voice 4: we've made some tough decisions and some of the follow-on ramifications of that we're going to

[0:16:55] Voice 4: experience. I just want to bring those two items to the fore, and I'll also make those remarks to

[0:17:02] Voice 4: Trust Council when we get into the session today. Thanks.

[0:17:07] Voice 5: Any questions for the CAO on his report?

[0:17:10] Voice 5: Laura Patrick.

[0:17:13] Trustee Patrick: I hope as we consider that model that we have to recognize that there could be

[0:17:19] Trustee Patrick: trustees elected that don't own devices or need to have devices supplied. So we need to consider

[0:17:25] Trustee Patrick: that for fairness and equity thank you for

[0:17:33] Voice 5: that uh laura um yeah as many of you know with an i.t

[0:17:39] Voice 5: background and i understand the complications associated with any of this conversation um

[0:17:47] Voice 5: i just want to reflect however that in the past if i'm not mistaken and it's unfair to ask

[0:17:53] Voice 5: one other question but in the past trustees were allowed to expense

[0:17:58] expense costs associated with technology that they had or used to

[0:18:04] Voice 5: fulfill the business function

[0:18:05] Voice 5: of the honest trust as a reasonable expense do you anticipate that

[0:18:10] Voice 4: could be that model

[0:18:11] Voice 4: could be incorporated but it will be a small expense we have 7500 um yeah so also easily

[0:18:20] Voice 5: over well

[0:18:21] Voice 6: okay

[0:18:22] Voice 5: trustee Rogers trustee

[0:18:30] Trustee Rogers: Rogers yeah no I'm unmuted so I think I

[0:18:40] Trustee Rogers: need to go back and look at the budget because I I know there were there were

[0:18:45] Trustee Rogers: lots of things that came and went in March but I remember the discussion in

[0:18:50] Trustee Rogers: December when we gave mr. mark his budget related to capital equipment and

[0:18:57] Trustee Rogers: And I thought we had a different line item

[0:18:58] Trustee Rogers: for capital purchases than we did

[0:19:00] Trustee Rogers: for ongoing expenses related to computers.

[0:19:05] Trustee Rogers: And that the capital budget remained essentially intact.

[0:19:11] Trustee Rogers: And if I'm wrong about that, I'm wrong about that.

[0:19:14] Trustee Rogers: And I guess if I'm wrong about that,

[0:19:17] Trustee Rogers: I think it's incredibly important, Mr. CAO,

[0:19:20] Trustee Rogers: that if you hadn't planned to make that point

[0:19:22] Trustee Rogers: this afternoon to the trust council,

[0:19:25] Trustee Rogers: that that's a problem come the fall because we can't have a scenario where where the technology

[0:19:32] Trustee Rogers: is not available uh both for equity and efficiency reasons for folk but i as i said i thought there

[0:19:40] Trustee Rogers: were two separate line item budgets so i see mark's come online he could probably clarify that

[0:19:47] Voice 5: mark can go ahead okay mark van beekles thank you for joining us

[0:19:51] Voice 1: thank you there were two items one

[0:19:54] Voice 1: One was for computer image development, so $3,000.

[0:19:58] Voice 1: And that's where we build a standard driver set operating system configuration that we then deploy on the hardware itself.

[0:20:07] Voice 1: And then there was a hardware budget.

[0:20:09] Voice 1: So the original hardware budget, we argued that $15,000 was our minimum.

[0:20:15] Voice 1: And then we were cut again to $75,000.

[0:20:18] Voice 1: So, based on what we've, based on our recent review, you know, taking into account all hardware considerations, purchasing long-term support, the way we look at it right now is that $7,500 is insufficient to meet the 50%.

[0:20:37] Voice 1: Like, if we were to plan to provide devices to 50% of the staff, that $7,500 is insufficient.

[0:20:45] Voice 1: And that's our conclusion from that budget.

[0:20:49] Voice 5: Yeah, to trustees, you meant.

[0:20:50] Voice 5: Yeah, sorry.

[0:20:51] Voice 1: Yes.

[0:20:52] Voice 1: To trustees.

[0:20:55] Voice 6: Well, that's...

[0:20:58] Voice 1: I mean, what we've

[0:20:59] Voice 1: done, what we did originally, I think, when David Beeson first came on in 2007

[0:21:04] Voice 1: seven and his first trust council what was done was that there was there was an allowance i believe

[0:21:09] Voice 1: or a stipend to provide those trustees with the needed resources to pick up their own device

[0:21:18] Voice 1: which we can we can like our intention no matter what we wish to support the trustees if the

[0:21:25] Voice 1: trustees bring their own device we support them and if it was a general model of bring your own

[0:21:30] Voice 1: device then we would we would have to up our game of support by providing additional um additional

[0:21:36] Voice 1: resources to them so a fair amount more support but that's built into our general budget this 7500

[0:21:44] Voice 1: is the hardware purchase and that's the hard part which is it's it's insufficient at this point

[0:21:52] Voice 5: okay well i'm glad that you've both raised that okay it is important and um we'll see how that

[0:21:58] Voice 5: unfolds

[0:21:59] Voice 6: um is

[0:22:00] Voice 5: that it for your report it is ceo great so let us and thank you sir and let us go

[0:22:05] Voice 5: to director of administrative services manda boden what would you like to tell us today

[0:22:10] Voice 5: i have no action

[0:22:12] Voice 8: list and your

[0:22:12] Voice 6: general

[0:22:13] Voice 8: report i have no further follow-up on the follow-up

[0:22:17] Voice 8: report that we're going to get the next meeting in fall okay no

[0:22:22] Voice 8: other items for

[0:22:23] Voice 5: comment okay

[0:22:23] Voice 8: okay

[0:22:24] Voice 5: and do you have a general report at all no no okay so then uh trust uh vice chairs do you

[0:22:31] Voice 5: have any questions for the director this time no okay well thank you and thank you for being brave

[0:22:37] Voice 5: to be here and um and uh appreciate um the work that you're doing all right so let us go to

[0:22:44] Voice 5: director legislative services uh

[0:22:46] Voice 3: david mahler good morning hi good morning thank you uh top action

[0:22:51] Voice 3: list as i reported last time items one and two are just waiting for my resources to be available

[0:22:59] Voice 3: to continue doing those so once we have the director of planning position filled then i

[0:23:06] Voice 3: should have time to start looking at those so items one and two are on hold and the other items

[0:23:11] Voice 3: on the file faction list have been completed under direct legislative services and i do have a

[0:23:18] Voice 3: directory for you

[0:23:19] Voice 5: briefly um that would be great yeah i was looking for it on our list and i don't

[0:23:26] Voice 5: unless i stand over it i don't

[0:23:28] Voice 3: see it but go ahead okay thank you

[0:23:30] Voice 3: um yeah there's no uh thought for

[0:23:32] Voice 3: the director of local planning services so just briefly uh from the local planning side of things

[0:23:39] Voice 3: we are now advertising the regional planning manager position for salt spring uh so that

[0:23:46] Voice 3: should go out hopefully this week early next week and that's the biggest piece of news i have for

[0:23:52] Voice 3: you otherwise we're continuing to look at how we can fill those vacancies on salt spring to

[0:23:59] Voice 3: keep the work underway a lot of that is sharing the work with other planners in other offices as

[0:24:06] Voice 3: well and then from legislative services side the election website is now up so our web page

[0:24:17] Voice 3: on the election is now up so you'll find it under governance and under about us and there's also a

[0:24:24] Voice 3: banner on the front page that has 2022 elections so the website contains mostly information with

[0:24:34] Voice 3: links back to the provincial elections website for more information and we will add more information

[0:24:42] Voice 3: as we get it such as the polling locations, the dates and locations for advanced polling

[0:24:48] Voice 3: and more information on how to get mail-in ballots and we'll add the candidates once they've been

[0:24:55] Voice 3: nominated and accepted so that's it for my report okay

[0:25:02] Voice 5: thank you are there any questions for the

[0:25:04] Voice 5: director of legislative services and the acting director of local planning services no there you

[0:25:12] Voice 5: go excellent good um so we'll move along now to director of trust area services claire frederick

[0:25:18] Voice 5: good morning claire over to you

[0:25:20] Voice 8: good morning good morning executive committee uh no particular

[0:25:24] Voice 8: updates on your follow-up action list since your last meeting um so happy to take any questions

[0:25:29] Voice 8: okay

[0:25:30] Voice 5: any questions on the follow-up action list okay over to you for your report okay so just

[0:25:37] Voice 8: some general updates for you just to let you know what was sort of top of the list for trust area

[0:25:41] Voice 8: services um continuing to work with the cao around next steps for reconciliation um staffing support

[0:25:48] Voice 8: and programming support generally so that's sort of a top priority um and then coming out of trust

[0:25:53] Voice 8: council we're going to have sort of the next steps for the stewardship awards program as well as the

[0:25:58] Voice 8: annual report so those will continue to be priorities as well as election communications

[0:26:04] Voice 8: so some of

[0:26:04] Voice 8: the companion pieces to the web content as well we're also as a team working

[0:26:09] Voice 8: on procedures trying to document some of the pieces we have now that we've got 2050 done we

[0:26:15] Voice 8: want to sort of circle back and document some of the learnings that have happened i'm also starting

[0:26:20] Voice 8: to turn our mind towards budget requests um preparing to think about that for the fall

[0:26:25] Voice 8: um and then i will be talking um probably with the chair of regional planning committee around

[0:26:30] Voice 8: next steps for um a housing funding advocacy request um through regional planning committee

[0:26:36] Voice 8: um some trustees have decided to sort of form a working group um i think i was offering support

[0:26:40] Voice 8: too um and now that we're sort of through trust council i'm going to circle back and see what's

[0:26:44] Voice 8: be offered there in terms of working on that advocacy request and then finally um continuing

[0:26:50] Voice 8: background work on a communication strategy and sort of an engagement framework that we're just

[0:26:56] Voice 8: taking on in the background so happy to take questions on any of those

[0:26:59] Voice 6: any questions on the

[0:27:03] Voice 6: director's report all right see well and fast good

[0:27:09] Trustee Fast: morning um i uh can you tell me a little

[0:27:12] Trustee Fast: bit more about the um housing working group i haven't heard anything about it yet uh

[0:27:21] Voice 8: Well,

[0:27:22] Trustee Patrick: no, it was just, this was in response to the Scott Colburn and my RFD from December,

[0:27:28] Trustee Patrick: the writing. And so the regional planning committee thought that just putting a sub

[0:27:34] Trustee Patrick: working group to work with Claire on writing that letter, making that request. Thank you.

[0:27:44] Voice 5: Okay. Thank you. Dan Rogers, did you have a question?

[0:27:47] Voice 5: uh

[0:27:48] Trustee Rogers: well more of a comment than a question i just i'm sure that the director is fully aware of this

[0:27:53] Trustee Rogers: but uh you um you just keep in mind when you're talking about the budget that of course the fpc

[0:28:00] Trustee Rogers: is working on uh the possibility of a different different than usual different than past practice

[0:28:07] Trustee Rogers: um timeline for the budget consultation process um and i expect you're probably engaged in those

[0:28:16] Trustee Rogers: the reporting on that but that that's been a a discussion at fpc

[0:28:25] Voice 8: yes my understanding was for

[0:28:27] Voice 8: this year we're likely going to go with a similar process because we've got the budget um

[0:28:33] Voice 8: conversation so early in november but happy to speak more about that but certainly we left with

[0:28:39] Voice 8: a recommendation from fpc to come up with general recommendations but no direction

[0:28:42] Voice 8: to change things

[0:28:43] Voice 8: i

[0:28:44] Trustee Rogers: mean i'm going back so many meetings so many discussions but uh without the minutes in front

[0:28:51] Trustee Rogers: of me my recollection is i think there was some reporting of some possible timelines

[0:28:54] Trustee Rogers: that was requested not sure when our next fbc meeting was you might be right it might be too

[0:29:01] Trustee Rogers: late in the cycle to to change that but there was certainly a i i didn't come away with a view that

[0:29:08] Trustee Rogers: that this was like a two year down the road request because there were some

[0:29:13] Trustee Rogers: suggested dates that were put out there that would get accelerated,

[0:29:19] Trustee Rogers: but it sort of got us a month earlier. I'm not saying I support this,

[0:29:23] Trustee Rogers: by the way, I just saying, I'm not saying I'm in favor of it.

[0:29:27] Trustee Rogers: I'm just reflecting what I think the conversation what I recall the

[0:29:32] Trustee Rogers: conversation. Of course we all sit on FPC,

[0:29:34] Trustee Rogers: so others can correct me if I'm wrong, but I don't recall anybody saying,

[0:29:38] Trustee Rogers: saying, oh, well, we won't do it any different this time.

[0:29:43] Trustee Rogers: I heard what I thought was some energy from the non-EC members to try and accelerate the

[0:29:50] Trustee Rogers: process, but maybe I'm wrong.

[0:29:52] Trustee Rogers: Maybe I didn't hear that.

[0:29:55] Voice 8: Well, my recollection is the motion, what I left the meeting with in terms of my recollection.

[0:30:00] Voice 8: is that this year would likely because of the scheduling difficulties would likely be presented

[0:30:05] Voice 8: in a similar time frame to what's been offered in the past and that staff were then asked to come up

[0:30:10] Voice 8: with additional options generally um i think there was discussion about whether there was to be

[0:30:15] Voice 8: engagement on sort of the committee recommendation to trust council and that recommendation was not

[0:30:20] Voice 8: taken up so therefore we would be engaging after trust council considers the budget

[0:30:27] Trustee Rogers: okay

[0:30:28] Voice 8: aging over the holiday period but certainly we can go back and refresh that if i've been

[0:30:32] Voice 8: correcting remember you

[0:30:34] Voice 5: have okay yeah that that seems to me to be my recollection and you know

[0:30:41] Voice 5: it's surprising right time just marches on and if indeed we want to reflect on making those changes

[0:30:47] Voice 5: we really need to get started in march in fact after the budget is adopted to prepare for a

[0:30:55] Voice 5: upcoming cycle and uh now it's june it will soon be september and uh i don't and of course with

[0:31:02] Voice 5: elections it

[0:31:02] Voice 4: just disrupts that whole process yeah and

[0:31:05] Voice 4: of course mr chair there's some subtleties

[0:31:07] Voice 4: associated with this point in the election cycle and the budget process meaning we're engaging with

[0:31:13] Voice 4: new trustees on how to budget from a government's perspective and trying to fold in their election

[0:31:22] Voice 4: interests and funding when a previous trust council has given them the operating budget to do

[0:31:29] Voice 4: so so um timelines are compressed this year yeah yeah with something like this to change a process

[0:31:36] Voice 4: it's a process of a motion that says do something different and as opposed to let's see what you

[0:31:45] Voice 4: know a more general let's see how things work out kind of thing so i don't think we've got that

[0:31:55] Voice 6: agreed

[0:31:55] Voice 4: final remarks yes

[0:31:58] Voice 8: so i've just looked up the motion that resulted from that conversation

[0:32:01] Voice 8: at the fpc meeting on june 1st and it asked staff to research alternate budget engagement methods

[0:32:08] Voice 8: and provide options to financial planning committee with cost estimates so it was more

[0:32:12] Voice 8: regarding what methods we might use rather than a change in timelines okay

[0:32:18] Voice 6: yeah you're muted there

[0:32:22] Voice 6: uh

[0:32:23] Trustee Rogers: that's not my view of the of the general tenor of the because the conversation came out of

[0:32:32] Trustee Rogers: the representation that we needed to be fast we need to be earlier in the process and again don't

[0:32:39] Trustee Rogers: get me wrong i'm not sure i agree with that with that idea i think the process we have works

[0:32:44] Trustee Rogers: perfectly well i just don't want us to get into a scenario where we go back to fpc and they say

[0:32:50] Trustee Rogers: well this isn't what we asked for um so anyway but fair enough uh i'm not gonna i don't want

[0:32:56] Trustee Rogers: to belabor this point um i don't think it was just about methods i think it was about the timeline

[0:33:03] Voice 6: yeah you know

[0:33:05] Voice 5: that's the interesting dilemma right that however is the resolution that was carried

[0:33:09] Voice 5: and uh action happens through resolutions and i don't recall what the vote was for that

[0:33:16] Voice 5: that. And FPC can consider that as we move forward. But obviously, squeezing the timeline

[0:33:24] Voice 5: would be challenging. All right. So I lost track of where we are on the fall opportunity list,

[0:33:32] Voice 5: but I believe that completes it. So I'm going to move on now to local trust committee chair

[0:33:40] Voice 5: updates. I think I'm going to start with Sue Ellen Fast, who's got all the paperwork associated

[0:33:45] Voice 5: with her meeting since last week.

[0:33:49] Voice 5: So since last week, anything new to report

[0:33:52] Voice 5: Vice Chair Fast?

[0:33:57] Trustee Fast: Since we met on our teleconference call

[0:34:02] Trustee Fast: Wednesday morning the 15th, no, nothing to report.

[0:34:05] Voice 5: Okay, thank you.

[0:34:07] Voice 5: How about Dan Rogers, anything from your area?

[0:34:12] Trustee Rogers: I'll just report, I'll let Trustee Vice Chair Patrick

[0:34:16] Trustee Rogers: report on gabriela thank you again for stepping in um they may ask her to come back on a regular

[0:34:23] Trustee Rogers: basis seeing she finished the meeting in less than two hours and um uh the the only thing i

[0:34:30] Trustee Rogers: would report is from um from gambier we had a um there's an there's a we were trying to figure out

[0:34:38] Trustee Rogers: a how to how to engage with the squamish nation who had put some um uh had put some comments in

[0:34:47] Trustee Rogers: related to the keats island foreshore protection project um we had a very fulsome meeting on friday

[0:34:55] Trustee Rogers: with the our with uh with the um regional planning manager the planet that's attached to that project

[0:35:02] Trustee Rogers: myself, three representatives of the various aspects

[0:35:08] Trustee Rogers: of the Squamish nation

[0:35:09] Trustee Rogers: and their rights and title department.

[0:35:12] Trustee Rogers: And Trustee Stamford was engaged as well.

[0:35:16] Trustee Rogers: Given that it was not a decision-making meeting,

[0:35:19] Trustee Rogers: we thought that was good relationship building.

[0:35:21] Trustee Rogers: We were scheduled for half an hour

[0:35:24] Trustee Rogers: and went an hour and 20 minutes.

[0:35:26] Trustee Rogers: And it was a great, and it was a very good meeting.

[0:35:30] Trustee Rogers: And we were very pleased to do that.

[0:35:31] Trustee Rogers: so i'm i i think we we gained a certain level of understanding so that was with each other so that

[0:35:38] Trustee Rogers: was great um other than that i don't have anything uh specific to report from any of the local trust

[0:35:46] Trustee Rogers: committees except i think i might as well just book a uh a a room on galliano for the month of

[0:35:55] Trustee Rogers: july because i think i'm going there five times for a various variety of meetings uh over the

[0:36:01] Trustee Rogers: course of the month of july to try and move some of the projects forward and which is fine i like

[0:36:07] Trustee Rogers: galiana thanks okay

[0:36:09] Voice 5: well enjoy your time on galiana then um trustee patrick over here

[0:36:14] Trustee Patrick: oh yeah thanks dan for your uh gabriola meeting last week it was a pleasure to travel to gabriola

[0:36:22] Trustee Patrick: be there i did stop get i took an earlier ferry so i could go by the office and say hello to the

[0:36:28] Trustee Patrick: the folks in the office which was nice to to see and chat with them and um and it was a lovely

[0:36:36] Trustee Patrick: venue that the meeting is held in on and gabriola um it was um a small group of people came they

[0:36:46] Trustee Patrick: were a bit feisty um and um we had the adoption of the gabriola housing society rezoning and housing

[0:36:54] Trustee Patrick: agreement, which when we were dealing with that issue on the agenda item, there was some

[0:37:03] Trustee Patrick: disruption from the audience. It took a few moments to get some calm. The attendees sort of

[0:37:14] Trustee Patrick: self-checked each other and worked together to help quiet the audience to allow us to move on

[0:37:22] Trustee Patrick: with the conversation which we did and it was passed but not unanimously and they also had

[0:37:36] Trustee Patrick: progressed some on their ecological protection zone project which they decided to move forward

[0:37:41] Trustee Patrick: without public hearings because of the closeness to the ocp i think it's a very interesting

[0:37:49] Trustee Patrick: interesting um project and and i think these are these are the type of projects that the regional

[0:37:55] Trustee Patrick: planning committee should be hearing about and talking about and sharing because they they are

[0:37:59] Trustee Patrick: interesting zones that could be very applicable to other parts of the trust area um we had a

[0:38:07] Trustee Patrick: delegation from the gabriola land stewards society on community service zoning which they were

[0:38:14] Trustee Patrick: were looking for and again i thought that was a very interesting um approach for you know protecting

[0:38:22] Trustee Patrick: land into the future for a variety of services of you know food security and other items that

[0:38:30] Trustee Patrick: are important for community sustainability into the future so it was an interesting meeting it was

[0:38:36] Trustee Patrick: even though the number of things on the agenda it did it moved moved forward very quickly and

[0:38:42] Trustee Patrick: And we were done early.

[0:38:44] Trustee Patrick: I still didn't get home until 10 o'clock, but it was, like I said,

[0:38:50] Trustee Patrick: it was a lovely afternoon and a nice trip.

[0:38:55] Trustee Patrick: And that's all I had.

[0:38:58] Trustee Patrick: Very good.

[0:38:59] Voice 5: Thank you, Laura.

[0:39:00] Voice 5: So from my work as a chair of LTCs,

[0:39:07] Voice 5: we had a South Pender community information meeting on Friday.

[0:39:11] Voice 5: That was a pure electronic meeting.

[0:39:15] Voice 5: And I must say, actually, I think I prefer electronic meetings for community information meetings than in-person ones.

[0:39:24] Voice 5: It seems much more manageable from my perspective.

[0:39:28] Voice 5: And that is to do with the OCP and LUB amendments.

[0:39:33] Voice 5: LUB amendments to do with house size and setbacks.

[0:39:37] Voice 5: and the OCP to do with guidelines

[0:39:43] Voice 5: respecting, I might get the language wrong here,

[0:39:46] Voice 5: but form and character.

[0:39:48] Voice 5: And so certainly a controversial topic on South Pender.

[0:39:53] Voice 5: And in fact, I'll mention also now

[0:39:56] Voice 5: that coming up this Friday, right after council,

[0:39:59] Voice 5: is scheduled a South Pender public hearing

[0:40:03] Voice 5: at the North Pender Public Community Center.

[0:40:09] Voice 5: Just note, I'm interested to understand perspective

[0:40:15] Voice 5: from staff and that might happen offline rather than inline,

[0:40:19] Voice 5: but just report out that the Pender Island Community Center

[0:40:24] Voice 5: has issued a notice just yesterday

[0:40:27] Voice 5: that COVID is taking that community

[0:40:31] Voice 5: community by seriously, and a number of people are ill, including some of their physicians and

[0:40:38] Voice 5: pharmacists, and they are restricting public gatherings at their community center for more

[0:40:44] Voice 5: than 50 people, I think is the number. It's interesting to note that our last public meeting

[0:40:50] Voice 5: on South Pender at Poets Cove was around 75, 60 to 75 people were attending. So I do have some

[0:40:57] Voice 5: some concerns for the public and for staff about conducting a public hearing of a fairly

[0:41:03] Voice 5: sizable magnitude in a community that is experiencing some COVID issues.

[0:41:08] Voice 5: Presently, there are certainly some members of the public that have expressed concerns

[0:41:13] Voice 5: about us proceeding with the meeting.

[0:41:15] Voice 5: Staff feel that we can be prepared, but I want to make sure that we're doing the right

[0:41:20] Voice 5: thing, especially for public hearing, where if people are not feeling that they can attend

[0:41:26] Voice 5: a public hearing which is their right um then uh we would not want to uh necessarily compromise our

[0:41:33] Voice 5: process by going ahead with the public meeting those are my broad thoughts i just want to share

[0:41:39] Voice 5: that with you um i've had various communications with citizens throughout the island stressed

[0:41:45] Voice 5: about all of the topics from policy statement to desalination to uh logging etc um uh i don't

[0:41:54] Voice 5: respond to some of those unless it's directed directly at me for a question um i'll just give

[0:42:01] Voice 5: you an update on salt spring that um uh again communication i think it came in this morning

[0:42:08] Voice 5: in fact that uh rogers is indeed uh initiating the next phase i call it phase two post concurrence

[0:42:16] Voice 5: concurrence post rescinding of concurrence of the tower proposal that they have they are now about

[0:42:23] Voice 5: to launch a another level of engagement with the citizens of salt spring island to talk about that

[0:42:29] Voice 5: cell phone tower so that um is something to keep your eye on um and i think that concludes it

[0:42:36] Voice 5: everything else is all about trust council coming up next week or no tomorrow this no council this

[0:42:43] Voice 5: happening in fact um there we go that just goes to show you how confused i am so that's my report

[0:42:50] Voice 5: and i think unless there's any questions from anybody we'll just continue on and um trust island

[0:42:57] Voice 5: islands trust conservancy liaison update um and i'll ask sue allen fast if he she has any other

[0:43:03] Voice 5: updates i'll know that we are certainly meeting with the uh stress conservancy next month here

[0:43:08] Voice 5: now and very much looking forward to that do you have anything else to add at this time

[0:43:13] Voice 5: as our representative on the Island Trust Conservancy?

[0:43:18] Trustee Fast: Not to add to the reports that are already

[0:43:21] Trustee Fast: in our Trust Council agenda for later on,

[0:43:25] Trustee Fast: starting later on today.

[0:43:27] Trustee Fast: And all kinds of information is available,

[0:43:31] Trustee Fast: but I don't have anything particular to report.

[0:43:33] Trustee Fast: We haven't met.

[0:43:34] Trustee Fast: We're going to meet in July.

[0:43:36] Voice 6: Perfect.

[0:43:37] Trustee Fast: Right before our joint meeting.

[0:43:39] Trustee Fast: Great.

[0:43:40] Voice 5: So I'll just mention in passing,

[0:43:42] Voice 5: I had the real pleasure. I think his name was Bill. I met Bill, who is the chair of the Niagara Escarpment Conservancy.

[0:43:52] Voice 5: There's a bunch of different conservancies, a bunch of different names.

[0:43:55] Voice 5: But at our fire department picnic, he was a guest of one of our other firefighters.

[0:44:01] Voice 5: And I've got to tell you, I had a terrific conversation with him about the work that the Trust Conservancy is doing and the Alex Trust and the work that they're doing.

[0:44:08] Voice 5: it's amazing they have probably tens of millions of dollars access into grants and things that

[0:44:15] Voice 5: helps do the work that they do much larger geographic area of course i just want to share

[0:44:23] Voice 5: that trustee fast sure

[0:44:24] Trustee Fast: that would be uh bill granger of bowen island and uh probably no

[0:44:29] Voice 5: from he lives in ontario oh

[0:44:33] Trustee Fast: he lives in ontario okay great those conservation uh bill granger on

[0:44:36] Trustee Fast: Bowen also has been involved in conservation authorities in Ontario, and I think that's a

[0:44:42] Trustee Fast: really useful model that we should perhaps look at. They get more funding from the province

[0:44:48] Trustee Fast: of Ontario than Islands Trust does.

[0:44:52] Voice 5: He was very interested, of course, in the NAPTEP program.

[0:44:57] Voice 5: Anyway, just wanted to mention that. Thank you. So that then concludes our follow-up action,

[0:45:03] Voice 5: and we have no bylaws for consideration today um this is now the trust council meeting preparation

[0:45:08] Voice 5: um i think this is fairly straightforward and if it's all right with everybody i'll just continue

[0:45:13] Voice 5: and then we can conclude this executive meeting after

[0:45:16] Voice 5: we've received some of the other new business

[0:45:18] Voice 5: items like unless you would like to take a break at some juncture so i'm uh just looking to you for

[0:45:23] Voice 5: that advice shall we continue okay so um then trust council meeting preparation we got a late

[0:45:31] Voice 5: request for the Vancouver Island Port Authority to come and make a presentation to us regarding

[0:45:42] Voice 5: the consultation that they've been doing. I felt that this was a significant item of which

[0:45:47] Voice 5: myself and Claire have consulted with them. I know a number of other trustees and other

[0:45:52] Voice 5: people throughout the Islands Trust area have consulted with them and they've asked for an

[0:45:58] Voice 5: opportunity to report out so i would recommend we include that and i think we have uh generally

[0:46:03] Voice 5: acknowledged that they would attend and so just ask for your concurrence on that and if you have

[0:46:09] Voice 5: any questions about this item i see one thumb up there any any other remarks and do i need to make

[0:46:15] Voice 5: a motion to advance this to council no it's already been done so okay so any questions about

[0:46:23] Voice 5: the presentation then we will receive it for information and we'll look forward to hearing

[0:46:28] Voice 5: from captain shawari um uh model i think it is um i don't have it in front of me but i appreciate

[0:46:37] Voice 5: them reaching out to council and look forward to hearing what they've heard so um mr chair

[0:46:44] Trustee Patrick: Go

[0:46:46] Voice 5: ahead, Trustee Patrick.

[0:46:48] Trustee Patrick: Was MLA Olson's office and MP May's office made aware of this presentation?

[0:46:56] Voice 5: Yes, along with Alistair McGregor.

[0:47:03] Voice 5: Thank you.

[0:47:03] Voice 5: Yes, so they've been made aware of it and invited to participate.

[0:47:06] Voice 5: And through Doug Fenton, actually, we also asked him to reach out

[0:47:11] Voice 5: to um the anchorages uh groups to make sure that they were also aware

[0:47:18] Voice 5: and

[0:47:18] Voice 6: we haven't had a response back i guess yeah

[0:47:21] Trustee Fast: mr chair go

[0:47:23] Voice 6: ahead um just

[0:47:26] Trustee Fast: what's on the screen is all i know about their presentation so uh was if there was an attachment

[0:47:32] Trustee Fast: i didn't see it i

[0:47:34] Voice 5: think but i'm looking forward to it i think it's a verbal presentation okay thank

[0:47:37] Trustee Fast: Thank you, just checking.

[0:47:39] Voice 5: We'll ask him, if there's a slide deck,

[0:47:41] Voice 5: we'll ask him for it.

[0:47:43] Voice 5: Great,

[0:47:44] Trustee Fast: I think it's really good.

[0:47:45] Trustee Fast: We've got it in our strategic plan

[0:47:46] Trustee Fast: and on our executive committee top priorities list

[0:47:52] Trustee Fast: to look at these kinds of issues.

[0:47:54] Trustee Fast: So that's great that they're coming.

[0:47:56] Voice 8: Director Fahey.

[0:47:57] Voice 8: Just on administrative,

[0:47:59] Voice 8: I would suggest rather than receiving for information

[0:48:01] Voice 8: that we forward it to trust council.

[0:48:02] Trustee Fast: Yeah, I move that we forward

[0:48:04] Trustee Fast: forward this Port Optimization Initiatives presentation

[0:48:12] Trustee Fast: offering to Trust Council for inclusion

[0:48:16] Trustee Fast: in this upcoming Trust Council meeting.

[0:48:19] Voice 5: And so let's call it what it is,

[0:48:21] Voice 5: the Port Optimization Session Outline.

[0:48:26] Trustee Fast: Sure.

[0:48:28] Voice 5: That's all right.

[0:48:29] Voice 5: Okay, so do I have a seconder for the motion?

[0:48:34] Voice 5: Trustee Patrick, thank you.

[0:48:37] Voice 5: um any discussion none all those in favor hands up that carries unanimously thank you very much

[0:48:45] Voice 5: um and thank you lori for fitting that in at the last minute i realized that was

[0:48:50] Voice 5: probably challenging although i'll just know we've actually only included a half an hour

[0:48:54] Voice 5: i thought we had maybe suggested it would be 45 minutes but obviously managed to schedule it for

[0:48:59] Voice 5: you half an hour is what was said okay perfect um it might go to 45 minutes but well it might

[0:49:06] Voice 5: that's what that's what i'm suspecting anyway let us continue on um the next item on our agenda is

[0:49:14] Voice 5: as was mentioned earlier 8.2.11 minister meeting requests for september's ubcm convention

[0:49:20] Voice 5: and the deadline is this week june 24th so if we want to make any requests um we need to do so

[0:49:28] Voice 5: i'm certainly in favor of having a conversation with minister osborne as was reflected earlier

[0:49:33] Voice 5: here um uh i have some other thoughts but i'll just go to vice chairs to see if there are any

[0:49:38] Voice 5: other thoughts about potential meeting minister meetings given that we've met with uh two

[0:49:44] Voice 5: ministers in the last month so anything from vice chairs uh trustee fast just

[0:49:51] Trustee Fast: that i i support a

[0:49:53] Trustee Fast: meeting with minister all um osborne because the from her presentation at avicc um the top three

[0:50:02] Trustee Fast: goals she stated were reconciliation environmental sustainability and uh economic benefits and she

[0:50:08] Trustee Fast: did talk about the coastal marine strategy and that work was already underway with first nations

[0:50:12] Trustee Fast: and all of this um makes it sound like nature-based solutions climate change restoring and enhancing

[0:50:21] Trustee Fast: watersheds it sounds like island's trust business i think it would be great to talk to her okay

[0:50:27] Voice 6: Okay, thank you. Anything else? No?

[0:50:32] Voice 5: Did you have something, Dan?

[0:50:34] Trustee Rogers: Well, I was going to, I agree entirely with Sue Ellen. And it strikes me that the topic could be, because they always want to know what we want to talk about, is how does our mandate fit with the coastal marine strategy that they're working on, as well as whatever else at work.

[0:50:52] Trustee Rogers: but we might want to be as narrow as that and say how do we fit into that and thank you claire i was

[0:50:58] Trustee Rogers: emailing with claire yes i was talking about him uh her being at the dane sound forum on friday

[0:51:04] Trustee Rogers: um and apparently it was uh trustee critchley who asked this question about whether we were

[0:51:10] Trustee Rogers: in a referral agency and there was there was a sort of an awkward uh nobody seemed to know but

[0:51:16] Trustee Rogers: it was pretty obvious that we were not but it seems to me that that would be something that

[0:51:21] Trustee Rogers: that we could work in conjunction with her ministry

[0:51:24] Trustee Rogers: and it's pretty tight.

[0:51:27] Trustee Rogers: So that would be, I don't know if,

[0:51:29] Trustee Rogers: I know Clare's always saying,

[0:51:31] Trustee Rogers: well, what do you want me to ask the meeting for?

[0:51:33] Trustee Rogers: And that's a fair question.

[0:51:35] Trustee Rogers: And that would be what I might try and focus it on.

[0:51:39] Trustee Rogers: Okay, thank you.

[0:51:41] Voice 5: Thank you, Dan.

[0:51:42] Voice 5: Trustee Patrick.

[0:51:43] Trustee Patrick: Yeah, no, I absolutely agree with that.

[0:51:47] Trustee Patrick: But also if watershed protection

[0:51:49] Trustee Patrick: isn't a particular element within that clear enough that we should make sure that that's

[0:51:55] Trustee Patrick: probably a topic of discussion too for the ongoing work we're doing across the islands on that okay

[0:52:03] Voice 5: so the topic i would like to raise is that what came up at the sylvan gulf islands forums around

[0:52:10] Voice 5: anchorages was the necessity to draw the province into this back into this anchorages conversation

[0:52:17] Voice 5: We had some success, I think it was even last year, with the conversation with the Minister of Environment and some acknowledgement that there was, what's the word, an interest of the Minister of Environment on the anchorages issue, giving the impact in the waterways and marine environment.

[0:52:41] Voice 5: um so just as one ministry but the idea that was raised at the forum was whether or not we

[0:52:50] Voice 5: shouldn't ask for multiple ministries including the ministry of transport who we've had less

[0:52:55] Voice 5: success historically with engaging in this conversation uh ministry environment uh indeed

[0:53:01] Voice 5: ministry and ourselves um with respect to some kind of some kind of understanding and

[0:53:09] Voice 5: consolidation around uh advancing this because the forum is very much interested in is in advancing

[0:53:16] Voice 5: something to uh all levels of government with respect to the anchorages and wonder whether

[0:53:23] Voice 5: or not we shouldn't try if even just meeting with individual ministers and bringing that topic to

[0:53:28] Voice 5: them because i think it's probably impossible to expect to have multiple ministers attend a single

[0:53:32] Voice 5: meeting. But that's something else I said that I would raise at executive committee

[0:53:38] Voice 5: on this particular topic. Dan

[0:53:41] Trustee Rogers: Rogers? With the greatest respect, I think there is a fairly

[0:53:46] Trustee Rogers: active file going on with the SDI and with all those folks that are there, and there's going to

[0:53:51] Trustee Rogers: be a fairly good. And you're right, we did raise it with the Minister of the Environment. And I

[0:53:56] Trustee Rogers: I think we got a bemused, yeah, I'll look into that.

[0:54:02] Trustee Rogers: Not quite sure what the function of the province was in that.

[0:54:07] Trustee Rogers: I guess I wouldn't want it to overwhelm the other two topics that have been raised,

[0:54:13] Trustee Rogers: which is the coastal marine strategy and the watershed protection,

[0:54:16] Trustee Rogers: which seemed to me to be more in line with, I mean, not completely.

[0:54:22] Trustee Rogers: Obviously, that would be part of the coastal marine strategy issue,

[0:54:25] Trustee Rogers: but i would i would really want to given we have 20 minutes and i'd really not want the anchorages

[0:54:31] Trustee Rogers: to take up that 20 given that there's other activities going on from probably more effective

[0:54:37] Trustee Rogers: sources which is that group of the southern godfathers not that we're not effective but

[0:54:42] Trustee Rogers: it's happening elsewhere so that'd be that'd be my strategic suggestion sure so i

[0:54:49] Voice 5: agree with you

[0:54:50] Voice 5: We don't want to compromise that time slot.

[0:54:54] Voice 5: However, I would suggest, and Laura Patrick, I think you were at that meeting,

[0:54:59] Voice 5: that a group was actually looking for some assistance outside of their own ability

[0:55:04] Voice 5: to garner some provincial support to the topic.

[0:55:09] Voice 5: And so that's why I raised it here today.

[0:55:13] Voice 5: Trustee Patrick, do you have recollections of that?

[0:55:14] Trustee Patrick: I wasn't at that subgroup meeting.

[0:55:16] Trustee Patrick: meeting. You had a subgroup conversation. What I wanted to raise was the Minister of Highways and

[0:55:25] Trustee Patrick: Transportation Infrastructure. When Salt Spring and you, Chair Luckin, when we met with Minister

[0:55:32] Trustee Patrick: Fleming, he sort of challenged us to try to convince him why a strategic plan for the islands

[0:55:39] Trustee Patrick: was a good thing. So I don't think we were successful in that meeting. I'd say we should

[0:55:44] Trustee Patrick: keep at it um because i think we we gave some good cases of how working jointly and and having

[0:55:50] Trustee Patrick: some strategic planning across all the islands so that people knew when active transportation

[0:55:56] Trustee Patrick: projects were moving up the list or could ever be funded or road repairs of significant

[0:56:03] Trustee Patrick: levels that may or may not happen um so that would be another minister that could be

[0:56:09] Trustee Patrick: important okay

[0:56:12] Voice 5: so it sounds to me like there's three potential meetings with discrete subjects

[0:56:17] Voice 5: one um with uh ministry lands and waters specific to the interests of the islands trust broadly

[0:56:25] Voice 5: uh potentially meeting with minister fleming regarding transportation strategic planning and

[0:56:32] Voice 5: then i would continue to suggest we should maybe revisit that minister environment with the same

[0:56:38] Voice 5: question about engagement on anchorages because the response we got last time was significantly

[0:56:45] Voice 5: better than any response that we'd had in the past even though it was small so um i think we

[0:56:53] Voice 5: probably would need a motion to uh to uh request staff to organize that for us and so um

[0:57:02] Voice 5: if it's all do you want to vote on these individually or

[0:57:05] Voice 5: or a vote on a group to ask for a meeting,

[0:57:09] Voice 5: we may or may not get them.

[0:57:11] Voice 6: And anybody,

[0:57:14] Voice 5: Ms. Suellenfels.

[0:57:18] Trustee Fast: Yeah, I would like to move

[0:57:20] Trustee Fast: that executive committee request staff to arrange

[0:57:24] Trustee Fast: or to submit meeting requests

[0:57:27] Trustee Fast: for September's UBCM convention

[0:57:31] Trustee Fast: to the ministers of Land, Water and Resource Stewardship

[0:57:37] Trustee Fast: stewardship transportation and uh environment and climate change so

[0:57:46] Voice 6: that's a single motion

[0:57:47] Voice 6: for a single ministry meeting i

[0:57:49] Trustee Fast: gave you three ministries so

[0:57:52] Voice 5: yeah i think we need to have

[0:57:55] Voice 5: ministry some topics okay and

[0:57:58] Voice 4: we're just not confused but we just would appreciate more

[0:58:02] Voice 4: detail around the multi request given the um the described potential momentum there

[0:58:09] Voice 4: but what would what would we formulate or question or request around right okay

[0:58:15] Trustee Fast: thank you um bearing

[0:58:16] Trustee Fast: in mind that i hadn't been able because of my schedule to uh participate in the other meetings

[0:58:23] Trustee Fast: with ministers uh this past month or so um i'll just i'll give it a shot here um i moved that

[0:58:31] Trustee Fast: executive committee request staff to uh submit meeting requests for september's ubcm convention

[0:58:36] Trustee Fast: to the Minister of Land, Water and Resource Stewardship

[0:58:48] Trustee Fast: regarding Islands Trust involvement

[0:58:51] Trustee Fast: in the development of a coastal marine strategy.

[0:58:59] Trustee Fast: And I'll just leave

[0:59:03] Trustee Rogers: it at that.

[0:59:03] Trustee Rogers: Watershed protection.

[0:59:04] Trustee Fast: And watershed protection.

[0:59:06] Trustee Fast: Thank you.

[0:59:07] Voice 5: Okay, so that's one motion.

[0:59:09] Voice 5: Any discussion?

[0:59:10] Voice 5: Do you have a seconder?

[0:59:11] Voice 5: second by Dan Rogers any discussion all those in favor so that carries anybody want to make

[0:59:21] Voice 5: another motion for another minister and a topic uh so we'll pass again yeah

[0:59:26] Trustee Fast: I'd like to move that

[0:59:27] Trustee Fast: uh executive committee request staff to submit a meeting request for September's UBCM convention

[0:59:31] Trustee Fast: to the minister of transportation regarding uh developing an active transportation strategy

[0:59:38] Trustee Fast: for the island's trust area.

[0:59:44] Voice 6: Does that sound right, Trustee Patrick?

[0:59:46] Voice 6: I

[0:59:47] Trustee Patrick: think it's a more general sort of transportation strategy

[0:59:52] Trustee Patrick: or strategies for the trust area.

[0:59:56] Trustee Patrick: Okay, strike the word active.

[0:59:58] Trustee Patrick: Okay.

[1:00:00] Voice 5: So then is that seconded, Trustee Patrick?

[1:00:02] Trustee Patrick: Oh, yes.

[1:00:04] Voice 5: You got that?

[1:00:05] Voice 6: Yes.

[1:00:06] Voice 6: Perfect.

[1:00:07] Voice 6: Any discussion?

[1:00:08] Trustee Patrick: I just thought to benefit the CAO,

[1:00:14] Trustee Patrick: one of the topics that came up in the conversation

[1:00:16] Trustee Patrick: was the shoreline protection or the shoreline master plan

[1:00:22] Trustee Patrick: in the San Juan Islands having a strategy now

[1:00:24] Trustee Patrick: of moving away from shoreline roads and so forth

[1:00:29] Trustee Patrick: so that we had raised that as an example of how we work together um and that that's that's a big

[1:00:35] Trustee Patrick: topic to talk about as our roads slough into the ocean indeed

[1:00:41] Voice 5: all right so moved and seconded any

[1:00:44] Voice 5: discussion all those in favor that carries unanimously somebody want to try another motion

[1:00:52] Voice 5: for the minister environment or you want me to do it

[1:00:54] Trustee Fast: i'll move that the executive committee

[1:00:58] Trustee Fast: request staff to submit a meeting request for september's ubcm convention to the minister of

[1:01:02] Trustee Fast: environment and climate change regarding uh anchorages and shipping i

[1:01:14] Voice 5: might add um a little

[1:01:16] Voice 5: bit there just to say impacts of vessel anchorages on the natural environment and climate just to

[1:01:24] Voice 6: try and get this attention

[1:01:26] Trustee Fast: thank you got

[1:01:29] Voice 6: that lawyer yes

[1:01:30] Voice 5: right move to have a second there

[1:01:31] Voice 6: oh

[1:01:32] Voice 5: i'll second it how's that we'll mix it up a little bit any discussion all those in favor

[1:01:39] Voice 5: that also carries unanimously thank you uh vice chairs for your support on those important

[1:01:45] Voice 5: topics and and indeed as we're going to be at ubcm it's an opportunity to meet with ministers

[1:01:50] Voice 5: and you know um i enjoy the opportunity to engage um at that level um dan rogers i

[1:01:57] Trustee Rogers: just want to um

[1:01:58] Trustee Rogers: uh it's just a comment it's not actually um it's it's i was reading the the the rfd from uh trustee

[1:02:10] Trustee Rogers: rockefeller um rockefeller the other and it struck me that in fact one of the potential directions

[1:02:18] Trustee Rogers: that might come out of trust council is that that motion or that idea go to the ubcm minister's

[1:02:26] Trustee Rogers: meeting so just just a heads up that that may be a direction that we may get from trust council

[1:02:30] Trustee Rogers: related to that so just keep and i know that that's it just it struck me that that was the

[1:02:37] Trustee Rogers: sort of thing that you would go talk to the in addition to writing a letter is talk the minister

[1:02:42] Trustee Rogers: about so anyway it's just a just a heads up that that may come out of thursday's uh discussion or

[1:02:50] Trustee Rogers: wednesdays i guess that is right so i

[1:02:52] Voice 5: would suggest and that's still prior to the 24th

[1:02:55] Voice 5: date and i realize that's a lot of pressure on staff to facilitate that but um that if um that

[1:03:03] Voice 5: direction becomes clear at trust council look to um the vice chair for leadership and suggesting

[1:03:09] Voice 5: that that would be advanced as a ministry meeting but certainly that

[1:03:12] Voice 6: request can come from council

[1:03:13] Voice 6: as much

[1:03:13] Trustee Rogers: as yeah it's just a heads up as much as anything i may be completely wrong but that's

[1:03:19] Trustee Rogers: where i saw it going just

[1:03:21] Voice 4: on a related note um updating trust council on the media for minister

[1:03:26] Voice 4: cullen yes and those three elements in some remarks coming up that question may come up

[1:03:33] Voice 4: um during the trust

[1:03:35] Voice 5: council sessions so we should be prepared to provide some kind of answer

[1:03:40] Voice 6: are

[1:03:40] Voice 5: you in a position to facilitate that uh objective reporting would you like one of the

[1:03:46] Voice 5: the elected members to approve?

[1:03:48] Voice 5: Well, I think it

[1:03:50] Voice 4: can be anecdotal.

[1:03:51] Voice 4: I mean, we all recall basically what was said.

[1:03:55] So likely trustees would ask other trustee,

[1:03:58] EC,

[1:04:00] Voice 5: okay, how that meeting went.

[1:04:02] Voice 5: So let us be prepared then for that.

[1:04:05] Voice 5: And I'll make some notes with respect to that

[1:04:08] Voice 5: so that I can support a response.

[1:04:12] Trustee Rogers: And we of course have the speaking notes, so.

[1:04:15] Voice 5: Yeah.

[1:04:17] Voice 5: Yeah, that's what the question, yeah, the speaking notes were the questions, and the answers, I think, is what probably council would be interested in.

[1:04:24] Voice 5: All right, so I'm going to move along.

[1:04:27] Voice 5: The next topic would be LTC Chair's reports on local advocacy topics.

[1:04:32] Voice 5: Does anybody have anything to briefly report there?

[1:04:36] Voice 5: Nope.

[1:04:37] Voice 5: All right, so then I'm going to move down to correspondence.

[1:04:40] Voice 5: We have five pieces of correspondence here.

[1:04:43] Voice 5: um um i think maybe i'll just go through them sequentially salton ban on a limit

[1:04:48] Voice 5: desalination emailed uh dated june the 10th i presume that might want to go to 2050 and be

[1:04:55] Voice 5: um afforded to council um any recommendation there uh trustee fast yeah

[1:05:07] Trustee Fast: if you're speaking

[1:05:08] Trustee Fast: about sorry i was writing uh 10.1 the yes i would like to move that uh executive committee

[1:05:16] Trustee Fast: forward this to islands 2050 and to all trustees i

[1:05:23] Trustee Rogers: think it went to all trustees didn't it yeah

[1:05:26] Trustee Rogers: it's addressed to all trustees yeah okay

[1:05:29] Voice 5: so then let's just be sure that it goes to the 2050 file

[1:05:33] Voice 5: yeah all right so moved and seconded all those in favor that carries unanimously thank you

[1:05:40] Voice 5: another letter from uh wellman regarding union trust council requested this is an email dated

[1:05:46] Voice 5: June the 12th um I don't have that in front of me did that also go to trustees already yes um

[1:05:52] Voice 5: should that be included in the trust council agenda as correspondence probably

[1:06:00] Voice 5: it's a late item any concerns yeah

[1:06:04] Trustee Fast: it's Sue Ellen here um I thought we had a established a policy

[1:06:10] Trustee Fast: for uh correspondence that came in um by a certain date would uh go to the next trust council

[1:06:18] Trustee Fast: i think you're

[1:06:19] Trustee Fast: right isn't there a deadline there

[1:06:21] Voice 5: there is there is and that deadline has passed

[1:06:24] Voice 5: indeed all right then so then that will be forwarded to a future trust council

[1:06:30] Voice 5: um no we don't want to lose track of that it seems to be easy to lose track of

[1:06:36] Voice 5: correspondence so um let's perhaps just get a motion that 10.2 be forwarded to the september

[1:06:42] Voice 5: council moved by trustee fast all right seconded well

[1:06:47] Trustee Rogers: with respect that this is about specifically

[1:06:50] Trustee Rogers: about an item that's on our our decision today um now it did go to all trustees so i'm not

[1:06:58] Trustee Rogers: concerned about it i'm more concerned about about i don't think i i didn't i have not been

[1:07:05] Trustee Rogers: unsupportive of sending more correspondence to trustees when they've already got it but now I

[1:07:09] Trustee Rogers: recognize that some of the correspondence is actually in the package for transparency that

[1:07:15] Trustee Rogers: we've received it not just for the fact that it's been that it's not just for our information

[1:07:21] Trustee Rogers: so I'm not sure what point it is to put this into the September trust council package when it's about

[1:07:28] Trustee Rogers: a motion that's on the table for this trust council so i i wouldn't bother sending it to

[1:07:35] Trustee Rogers: september okay so let's just buy

[1:07:39] Trustee Rogers: you well

[1:07:40] Voice 5: that's fine you're suggesting that we receive it for

[1:07:43] Voice 5: information it has been circulated to trustees already so they are aware of it trustee fast

[1:07:48] Voice 5: yeah

[1:07:49] Trustee Fast: i think um for transparency i think it should go to a future trust council i know

[1:07:55] Trustee Fast: No trustees are aware of it because it came to everybody by all trustees by email, as far as I could tell.

[1:08:02] Trustee Fast: And but for transparency, I think it should go in a council agenda.

[1:08:08] Trustee Fast: That's what we say at our Have Your Say page.

[1:08:12] Trustee Fast: And we talk about transparency.

[1:08:16] Trustee Fast: And I think when people send us correspondence that they've worked on,

[1:08:24] Trustee Fast: and it's part of their input, I think it should be reflected in an agenda.

[1:08:32] Trustee Fast: Also, when people send us lots of them, of letters, then people should see that as well.

[1:08:42] Trustee Fast: I don't want to hold back some letters from being published and publish other ones.

[1:08:46] Trustee Fast: I think everybody should be treated the same and they should follow our policy

[1:08:49] Trustee Fast: and all of them should be reflected in an agenda.

[1:08:52] Trustee Fast: if somebody's taken the trouble to write to all trustees?

[1:08:56] Voice 6: Right.

[1:08:58] Voice 5: Yeah.

[1:09:00] Voice 5: This is one of these conundrums that's come up more often recently

[1:09:04] Voice 5: than I remember historically,

[1:09:06] Voice 5: is that people read the agenda package after it goes out

[1:09:09] Voice 5: and then want to write based upon what's in the agenda package,

[1:09:13] Voice 5: and it ends up being too late to be received in the future agenda package.

[1:09:17] Voice 5: Nothing we can do about that because that's the nature of our timeline.

[1:09:21] Voice 5: Trustee Fast?

[1:09:22] Voice 5: they

[1:09:23] Trustee Fast: can just for anybody watching um anybody's welcome to speak in the public comments portion

[1:09:28] Trustee Fast: of the agenda which is later on this evening and uh they can um join on zoom and uh and speak to

[1:09:37] Trustee Fast: topics that are in the uh um in the agenda sure

[1:09:41] Voice 5: people write because they can't attend

[1:09:43] Voice 5: the meetings themselves um so uh what then is the wish of the executive committee with respect to

[1:09:51] Voice 5: the item at 10.2 i want to be clear i

[1:09:56] Trustee Fast: thought i made a motion there okay

[1:09:59] Voice 6: so what is the motion

[1:10:00] Trustee Fast: um that executive committee uh refer the letter to be included in a future uh to trust council

[1:10:08] Trustee Fast: to be included in a future trust council agenda okay

[1:10:11] Voice 5: and was that seconded by the secondary

[1:10:18] Trustee Fast: i thought you had but never mind yeah

[1:10:20] Voice 5: um yeah i'm prepared to receive it for information um

[1:10:27] Voice 5: and leave it at that.

[1:10:28] Voice 5: It is on an agenda and it is here.

[1:10:31] Voice 5: Trustees have received it.

[1:10:34] Voice 5: It's one of these difficult things.

[1:10:36] Voice 5: I don't have a solution.

[1:10:37] Voice 5: So I'm going to receive that by general consent.

[1:10:41] Voice 5: Is that all right?

[1:10:43] Trustee Rogers: Yeah, and I'll just say,

[1:10:45] Trustee Rogers: I totally hear what Vice Chair Fast is saying,

[1:10:48] Trustee Rogers: and I agree in some ways.

[1:10:52] Trustee Rogers: We have had a bit of a practice

[1:10:54] Trustee Rogers: and perhaps it's been wrong that

[1:10:56] Trustee Rogers: that if correspondences come in into all trustees,

[1:10:59] Trustee Rogers: we don't necessarily include it in the trust council package.

[1:11:03] Trustee Rogers: We went through in three weeks ago

[1:11:06] Trustee Rogers: and there were like 18 letters there

[1:11:10] Trustee Rogers: and the ones that had been already sent to all trustees,

[1:11:13] Trustee Rogers: we didn't put into the trust council package.

[1:11:16] Trustee Rogers: And I guess if Vice Chair Fast's approach

[1:11:21] Trustee Rogers: is the correct one, then we should.

[1:11:24] Trustee Rogers: should. And I mean, my assumption was they're writing to the trustees, the trustees see

[1:11:31] Trustee Rogers: it, et cetera, and it shows up in our agenda. There's a way to get it, but I guess we better

[1:11:37] Trustee Rogers: have a consistent practice, that's all. And maybe I'm being too narrow. I'm trying to

[1:11:45] Trustee Rogers: save us from making our packages too, well, I'm not trying to save us. My view is that

[1:11:51] Trustee Rogers: that is that it's information for the trustees,

[1:11:55] Trustee Rogers: but I'm open to whatever you like.

[1:11:58] Trustee Rogers: So thanks, I'm fine with receiving it.

[1:12:00] Voice 5: Okay, I'm going to move on then to the 10.3

[1:12:04] Voice 5: or Trustee Patrick, did you have something?

[1:12:06] Trustee Patrick: Well, I just want to echo what Dan Rogers was just saying,

[1:12:09] Trustee Patrick: because I was flipping back through our minutes

[1:12:12] Trustee Patrick: from our various meetings on the day before

[1:12:15] Trustee Patrick: our first day of trust council.

[1:12:17] Trustee Patrick: And generally we have,

[1:12:20] Trustee Patrick: It's the cutoff of the publishing of the package

[1:12:22] Trustee Patrick: that we've talked about before.

[1:12:24] Trustee Patrick: So we do need to be in tune to consistent approaches.

[1:12:27] Voice 5: So are you recommending-

[1:12:29] Trustee Patrick: Receive for information for now,

[1:12:31] Trustee Patrick: because that's consistent with how we put

[1:12:36] Trustee Patrick: correspondence forward.

[1:12:37] Voice 5: Understood.

[1:12:38] Voice 5: So we'll receive that at 10.2 for information.

[1:12:41] Voice 5: So the next item at 10.3 is Cunnington experts,

[1:12:46] Voice 5: experts Hans desalination ban nonsense she also gated June the 12th and um I think that that also

[1:12:54] Voice 5: was circulated to all trustees it was not and let's advance it to all trustees if that's your

[1:13:00] Voice 5: wish trustee fast yeah

[1:13:03] Trustee Fast: I would like to move that we um forward uh this letter uh to all trustees

[1:13:09] Trustee Fast: since we're not sending it to the trust council agenda and to islands 2050 perfect

[1:13:16] Voice 5: thank you so

[1:13:17] Voice 5: move to have seconder seconded any discussion all those in favor that carries and for the record i

[1:13:26] Voice 5: second the next item here i gotta admit and it might be entirely my fault uh this correspondence

[1:13:34] Voice 5: from margason this seems to have fallen through a number of cracks and i'm not 100 sure why that is

[1:13:43] Voice 5: does anybody have any recollection with respect to this uh because i think that at this juncture

[1:13:48] Voice 5: i'd like somebody on staff to respond to these magazines requests here um dan rogers this is

[1:13:56] Voice 5: coming from your local trust area yeah

[1:14:00] Trustee Rogers: but it was it was addressed to you um i and i'm not sure i

[1:14:06] Trustee Rogers: I saw the May 4th one, I saw a more recent one asking that the executive committee intervene

[1:14:15] Trustee Rogers: in the actions of the local trust committee as directing them that they are not following

[1:14:23] Trustee Rogers: the trust programs, sorry, trust policy statement.

[1:14:28] Trustee Rogers: And I think my answer to that would be the executive committee doesn't intervene until

[1:14:34] Trustee Rogers: until it is referred to them pursuant to our policy

[1:14:38] Trustee Rogers: and the act for consistency,

[1:14:40] Trustee Rogers: doesn't intervene on the work

[1:14:41] Trustee Rogers: of the local trust committee is doing.

[1:14:44] Trustee Rogers: But I'm not sure that this letter,

[1:14:46] Trustee Rogers: that's what this is related to.

[1:14:49] Trustee Rogers: This Ms. Margeson and some others in the area

[1:14:53] Trustee Rogers: have consistently raised this issue

[1:14:57] Trustee Rogers: of the freshwater resources trust policy directive

[1:15:01] Trustee Rogers: in relation to one particular application and generally.

[1:15:07] Trustee Rogers: And I'm not quite sure what the role of the EC is

[1:15:10] Trustee Rogers: at this point other than to say, you know,

[1:15:13] Trustee Rogers: it'll be reviewed if and when it gets third reading

[1:15:17] Trustee Rogers: and gets sent to the executive committee.

[1:15:19] Trustee Rogers: I mean, that's my understanding,

[1:15:21] Trustee Rogers: but I'm not quite sure what else to say about this.

[1:15:25] Voice 5: All right.

[1:15:26] Voice 5: My inclination to not escalate this all the way up the chain

[1:15:31] Voice 5: is that perhaps the regional planning manager

[1:15:32] Voice 5: from the Northern office responsible for Galliano

[1:15:34] Voice 5: could be asked to respond to the questions

[1:15:37] Voice 5: that are embedded in this that I think is better

[1:15:40] Voice 5: to come from staff than from myself.

[1:15:42] Trustee Patrick: Southern office.

[1:15:46] Voice 5: Oh, absolutely.

[1:15:48] Voice 5: I apologize for that, for the Southern office.

[1:15:50] Voice 5: Yeah, so that'd be Robert Kujima.

[1:15:53] Voice 5: Does that sound like a reasonable solution here,

[1:15:55] Voice 5: Trustee Rogers?

[1:15:56] Voice 5: others um

[1:15:57] Trustee Rogers: i'm going to suggest that that's i i don't know if there's a solution because this

[1:16:04] Trustee Rogers: is an ongoing discussion but i think that would be a good attempt to try and resolve this issue

[1:16:11] Trustee Rogers: so all

[1:16:12] Voice 5: right then so i will take the initiative here of uh asking that executive committee asked

[1:16:18] Voice 5: that uh the regional planning manager for the southern team uh respond to the correspondence

[1:16:24] Voice 5: from Marguson of May the 4th, June and June the 8th.

[1:16:34] Trustee Patrick: April the 12th is what she's particularly referencing.

[1:16:38] Voice 5: Oh, I'm sorry.

[1:16:39] Voice 5: Yeah, I didn't have that in front of me,

[1:16:41] Voice 5: but anyway,

[1:16:41] Voice 5: April 12th, May 4th and June the 8th.

[1:16:44] Voice 5: And then that's the complete package, so to speak.

[1:16:46] Voice 5: Do I have a seconder?

[1:16:50] Voice 5: Trustee Fas, thank you, seconded.

[1:16:52] Voice 5: Any further discussion?

[1:16:54] Voice 5: All those in favor?

[1:16:56] Voice 5: that carries unanimously thank you so apologies for um ms margeson for the um the multiple delays

[1:17:05] Voice 5: in responding to her concerns so the next item here then is 10.5 emergency management trans

[1:17:11] Voice 5: mountain that came in a couple of days ago i asked that it be circulated to trustees i believe it was

[1:17:17] Voice 5: um is there any further action that we need to take on this item otherwise receive it for

[1:17:21] Voice 5: information uh trustee fast yeah

[1:17:25] Trustee Fast: i was wondering if there was an attachment it's it sounded it

[1:17:29] Trustee Fast: says we are pleased to provide you with the attached research summary uh but i didn't see

[1:17:34] Trustee Fast: that in my email and i'm wondering uh whether that came to us or not i'll

[1:17:39] Voice 5: ask uh laurie foster

[1:17:41] Voice 5: to address that yeah

[1:17:43] Trustee Patrick: thanks executive committee i reached out to uh the writer and asked for the

[1:17:47] Trustee Patrick: attachment i have not sent this out to all trustees but i do have the complete package

[1:17:51] Trustee Patrick: now and i'll

[1:17:52] Voice 2: send that out

[1:17:52] Voice 5: okay perfect all right i haven't i

[1:17:55] Voice 5: haven't okay so it is about to be sent

[1:17:59] Voice 5: out to all trustees with the package okay can

[1:18:03] Trustee Fast: i ask a question go ahead um sorry i can't see you

[1:18:10] Trustee Fast: chair luckham i um uh i wondered if this because it's uh uh such a significant issue that um we've

[1:18:21] Trustee Fast: written letters about and that kind of thing whether this should be forwarded to the future

[1:18:27] Trustee Fast: trust council agenda so that it's available for the public to see rather than just disappearing

[1:18:32] Trustee Fast: into trustees email and the public never knows that this was happening that they never see the

[1:18:40] Trustee Fast: letter or the research summary as somebody who likes to look for information like this

[1:18:47] Trustee Fast: in agendas of various kinds um i would like to move that the

[1:18:52] Voice 5: package before you make before you

[1:18:54] Voice 5: make that motion i just want to look to staff for a moment um we could also publish that report to

[1:19:01] Voice 5: our website as part of our development interest so

[1:19:06] Voice 2: maybe

[1:19:08] Voice 5: include that in your motion then

[1:19:10] Voice 5: to be sure that the public knows that it's up there if you wish go ahead trustee fast

[1:19:16] Voice 5: well

[1:19:18] Trustee Fast: okay um i move that uh executive committee requests staff to um post the research summary

[1:19:27] Trustee Fast: which i haven't seen yet uh to the um and this letter uh to the um islands trust website

[1:19:35] Trustee Fast: and forward it to a future trust council agenda as a link perfect

[1:19:45] Voice 5: thank you so um i'll certainly

[1:19:48] Voice 5: second that and uh just any so let's move any further discussion call for the vote all those

[1:19:56] Voice 5: in favor that carries unanimously thank you everybody so that i believe concludes our

[1:20:02] Voice 5: correspondence for today um we have our uh work program in front of us that's been updated prior

[1:20:07] Voice 5: to this meeting and we would just normally receive that for information um so unless there's any

[1:20:13] Voice 5: concerns that's what we will do a general consent and that concludes this meeting our uh next meeting

[1:20:20] Voice 5: meeting will be post-council. I don't have that date in front of me and we don't have a closed

[1:20:24] Voice 5: meeting. So unless there's any further business today, I'd like to call for adjournment and we'll

[1:20:29] Voice 5: see you all at trust council at one o'clock. I

[1:20:32] Trustee Fast: see Dan has his hand up.

[1:20:33] Trustee Rogers: No, I'm agreeing.

[1:20:35] Trustee Rogers: I'm voting in favor. Thank

[1:20:39] Voice 5: you. Any opposed? None opposed. That's good. Thank you very much.

[1:20:43] Voice 5: Okay. We'll see you all in a couple hours. Thanks for the morning.

Islands Trust Council Minutes ADOPTED Page 1 of 21 
June 21 -23, 2022 
 
 
Trust Council 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 21 - 23, 2022 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Trustees Attending: 5. Alex Allen, Hornby Island  
6. Paul Brent, Saturna Island  
7. Laura Busheikin, Denman Island (regrets) 
8. David Critchley, Denman Island  
9. Jeanine Dodds, Mayne Island 
10. Doug Fenton, Thetis Island 
11. Peter Grove, Salt Spring Island  
12. Michael Kaile, Bowen Island Municipality 
13. Kees Langereis, Gabriola Island 
14. David Maude, Mayne Island  
15. Ben McConchie, North Pender Island  
 16. Lee Middleton, Saturna Island  
 17. Kate-Louise Stamford, Gambier Island 
 18. Jane Wolverton, Galiano Island  
 19. Steve Wright,  South Pender Island  
 20. Scott Colbourne, Gabriola Island  
 21. Peter Johnston, Lasqueti Island  
 22. Deb Morrison, North Pender Island  
 23. Timothy Peterson, Lasqueti Island  
 24. Tahirih Rockafella, Galiano Island  
 25. Grant Scott, Hornby Island  
 26. Cameron Thorn, South Pender Island  
 
Staff Attending: Russ Hotsenpiller, Chief Administrative Officer  (boardroom) 
Wanda Boden, Acting Director, Administrative Services (boardroom) 
David Marlor, Director, Local Planning Services (boardroom) 
Clare Frater, Director, Trust Area Services (boardroom) 
Kate Emmings, Manager, Islands Trust Conservancy  
Robert Kojima, Regional Planning Manager, South 
Heather Kauer, Regional Planning Manager, North 
Warren Dingman, Bylaw Compliance and Enforcement Manager 
Dilani Hippola, Senior Policy Advisor 
Lori Foster, Executive Coordinator/Recorder (boardroom) 
Executive  Present: 1. Peter Luckham, Chair, Thetis Island (boardroom) 
2. Sue Ellen Fast, Vice Chair, Bowen Island Municipality 
3. Dan Rogers, Vice Chair, Gambier/Keats Island 
 4. Laura Patrick, Vice Chair, Salt Spring Island  
  

 
 
Islands Trust Council Minutes ADOPTED Page 2 of 21 
June 21 -23, 2022 
 
Tuesday, June 21, 2022 
 
The electronic meeting was livestreamed, recorded, and made available for electronic public 
attendance. When the meeting started, there were 2 members of the public present electronically.  It 
was noted that there were 68 live stream views on June 21. 
 
1. LAND ACKNOWLEDGEMENT / CALL TO ORDER 
 
Chair Luckham called the meeting to order at 1:00 p.m. stating gratitude to live and work on 
Coast Salish First Nations traditional and treaty territory. 
 
There were 21 trustees deemed present when the meeting was called to order.  Absent: 
Trustees Thorn, Morrison, Wright, Colbourne (regrets) and Busheikin (regrets). 
 
It was noted that today is National Indigenous Peoples Day and that future June Trust Council 
meetings should avoid being scheduled during this week. 
 
2. APPROVAL OF AGENDA 
 
Forwarded from the Executive Committee meeting held earlier today:  
 Port Optimization Session Outline/Presentation to 1:00 p.m. on Wednesday, June 22 
and PowerPoint added as item 5.3 to Islands Trust Council Quarterly meeting 
addendum. 
 
TC-2022-037 
It was moved by Trustee Middleton and Seconded by Trustee Brent, 
That the agenda be reordered to alternate items 4.2.5 and 4.2.6. 
CARRIED 
By general consent, the agenda was adopted as amended. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendations as presented in items 
3.1.1 to 3.1.3. 
 
3.1.1 March Trust Council draft meeting minutes 
 
The minutes be adopted as presented. 
 
3.1.2 Trust Council Follow-Up Action List 
 
Receive for information. 
 
3.1.3 Resolution(s) without Meeting Report 
 
Receive for information. 
 

 
 
Islands Trust Council Minutes ADOPTED Page 3 of 21 
June 21 -23, 2022 
 
3.2 Discussion / Decision Items 
 
3.2.1 Trustee Roundtable 
 
Trustees gave verbal updates about their local trust areas.  
 
The meeting recessed for a break at 2:18 p.m. and reconvened at 2:33 p.m. 
 
4. EXECUTIVE 
 
4.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendations as presented in items 
4.1.1 to 4.1.3. 
 
4.1.1 Executive Committee Work Program Report 
 
That Trust Council approve the report as presented. 
 
4.1.2 Strategic Plan Quarterly Report 
 
Receive for information. 
 
4.1.3 Continuous Learning Plan 
 
Receive for information. 
 
4.2 Discussion / Decision Items 
 
4.2.1 Chief Administrative Officer's (CAO) Report 
 
CAO Hotsenpiller spoke to the report as presented. 
 
Discussion ensued on: 
 Implementation of an Accessibility Committee as required by new 
legislation, 
 Senior Intergovernmental Policy Advisor role, 
 Trustee laptops for new term and budget requests, 
 Meeting with Minister Cullen. 
 
Trustee Wright joined the meeting at 2:57 p.m. 
 
3 members of the public were present electronically. 
 
4.2.2 Islands Trust Election Procedures Bylaw, 2008, Amendment Bylaw No. 1, 2022 – 
RFD 
 
DLS Marlor spoke to the request for decision as presented. 

 
 
Islands Trust Council Minutes ADOPTED Page 4 of 21 
June 21 -23, 2022 
 
 
Discussion ensued on the electronic voting process, recording of votes either by 
electronic raised hands or roll call and, if a trustee is logged on but not shown as 
voting, they will be asked if they are abstaining.  When a vote is close, Chair 
Luckham will call for those in favour, opposed and abstaining by roll call. 
 
TC-2022-038 
It was Moved by Trustee Rogers and Seconded by Trustee Brent, 
That Trust Council give First reading to Bylaw No. 187, cited as “Islands Trust 
Election Procedures Bylaw, 2008, Amendment Bylaw No. 1, 2022”.  
CARRIED 
 
TC-2022-039 
It was Moved by Trustee Brent and Seconded by Trustee Langereis, 
That Trust Council give Second reading to Bylaw No. 187, cited as “Islands Trust 
Election Procedures Bylaw, 2008, Amendment Bylaw No. 1, 2022”. 
 
CARRIED 
 
TC-2022-040 
It was Moved by Trustee Fast and Seconded by Trustee Allen, 
That Trust Council give Third reading to Bylaw No. 187, cited as “Islands Trust 
Election Procedures Bylaw, 2008, Amendment Bylaw No. 1, 2022”. 
CARRIED 
 
Trustee McConchie called Point of Order that trustees may have to abstain 
because of a conflict of interest or may not have enough information.  
 
Chair Luckham did not disagree. 
 
4.2.3 2022 Elections Agreements with Regional Districts – RFD 
 
DLS Marlor spoke to the request for decision as presented. 
 
TC-2022-041 
It was Moved by Trustee Stamford and Seconded by Trustee Wolverton, 
That the Islands Trust Council agree to enter into service contracts with the 
Boards of the Regional District of Nanaimo, Comox Valley Regional District, 
Cowichan Valley Regional District, qathet Regional District, Sunshine Coast 
Regional District, and Capital Regional District for the purpose of sharing the 
costs of conducting elections, and; 
That Islands trust Council authorize the Chair and Director, Legislative Services 
to sign the service agreements on behalf of Council that will be substantially 
similar to the attached template. 
CARRIED 
 
4.2.4 Freedom of Information and Protection of Privacy Islands Trust Council Bylaw 
and Model Bylaw – RFD 
 

 
 
Islands Trust Council Minutes ADOPTED Page 5 of 21 
June 21 -23, 2022 
 
Trustee Dodds left the meeting at 3:21 p.m. and returned at 3:31 p.m. 
 
DLS Marlor spoke to the request for decision as presented. 
 
TC-2022-042 
It was Moved by Trustee Fast and Seconded by Trustee Stamford, 
That Trust Council Bylaw No. 188, cited as “Trust Council Bylaw No. 188, 2022” 
be given First reading. 
CARRIED 
 
TC-2022-043 
It was Moved by Trustee Brent and Seconded by Trustee Fast, 
That Trust Council Bylaw No. 188, cited as “Trust Council Bylaw No. 188, 2022” 
be given Second reading. 
CARRIED 
TC-2022-044 
It was Moved by Trustee Brent and Seconded by Trustee Wolverton, 
That Trust Council Bylaw No. 188, cited as “Trust Council Bylaw No. 188, 2022” 
be given Third reading. 
CARRIED 
 
TC-2022-045 
It was Moved by Trustee Brent and Seconded by Trustee Fast, 
That Trust Council request all local trust committees to consider adoption of a 
new Freedom of Information and Protection of Privacy bylaw based on the 
model bylaw. 
CARRIED 
 
Trust Council addressed item 4.2.6 next. 
 
4.2.6 Establish a Standing Governance Committee of Trust Council – RFD 
 
The trustee sponsored request for decision (RFD) was presented by Trustee 
Middleton. 
 
TC-2022-046 
It was Moved by Trustee Middleton and Seconded by Trustee McConchie, 
That a standing Governance Committee of Trust Council be established per 
Terms of Reference and Draft Policy attached with inaugural members elected 
June 23
rd
  by Trust Council. The inaugural committee will finalize relevant policy 
and prepare a list of initial recommendations for use by next Council term’s 
Governance Committee members.  
 
Discussion ensued. 
  

 
 
Islands Trust Council Minutes ADOPTED Page 6 of 21 
June 21 -23, 2022 
 
TC-2022-047 
It was Moved by Trustee Fast and Seconded by Trustee Wolverton, 
That motion TC-2022-046 be amended to insert the words “the draft” before 
the words “terms of reference”. 
 
DEFEATED 
 
Trustee Thorn joined the meeting at 3:45 p.m. 
 
TC-2022-048 
It was Moved by Trustee Fast and Seconded by Trustee Wolverton, 
Amend motion TC-2022-046 that the word “select” be replaced with the word 
“standing” and that the motion be severed after the word established. 
 
Chair Luckham ruled motion TC-2022-048 was not in order as it would 
substantially change the motion’s intent. 
 
TC-2022-049 
It was Moved by Trustee Kaile and Seconded by Trustee Wright, 
That motion TC-2022-046 be amended by replacing "elected" with "who 
volunteer at". 
 
DEFEATED 
 
TC-2022-050 
It was Moved by Trustee Patrick and Seconded by Trustee Fast, 
That motion TC-2022-046 be severed after the word established. 
CARRIED 
 
TC-2022-051 
It was Moved by Trustee Middleton and Seconded by Trustee Peterson, 
That a standing Governance Committee of Trust Council be established. 
 
CARRIED 
 
Trust Council discussed the rest of the severed motion as presented: 
 
“Per Terms of Reference and Draft Policy attached with inaugural 
members elected June 23
rd
 by Trust Council. The inaugural committee 
will finalize relevant policy and prepare a list of initial recommendations 
for use by next Council term’s Governance Committee members.” 
 
TC-2022-052 
It was Moved by Trustee Scott and Seconded by Trustee Fenton, 
That Trust Council approve the severed motion as amended to read: The 
Standing Governance Committee create a terms of reference (TOR) and draft 
policy. 
CARRIED 
 

 
 
Islands Trust Council Minutes ADOPTED Page 7 of 21 
June 21 -23, 2022 
 
TC-2022-053 
It was Moved by Trustee Brent and Seconded by Trustee Allen, 
Amend TC-2022-052 to add “And that the Standing Governance Committee be 
composed of seven members elected by Trust Council on June 23
rd
. 
CARRIED 
 
The meeting recessed for a break at 5:17 p.m.  
 
5. ENGAGEMENT 
 
Chair Luckham reconvened the meeting at 7:00 p.m. and welcomed members of the public attending 
electronically and watching live stream.  It was noted there were 23 live stream views during this 
evening session. 
 
5.1 Delegations 
 
5.1.1 Denman Island Climate Action Network - Patti Willis 
 
A PowerPoint presentation was shown requesting Trust Council endorse the call 
for a Fossil fuel Non-Proliferation Treaty.  
 
5.1.2 Friends of the Gulf Islands - Maxine Leichter 
 
Presented a petition with 800 signatures requesting Trust Council give priority 
to the protection of the natural environment in all land use planning decisions 
as updates to the Islands Trust Policy Statement are under consideration. 
 
5.1.3 Rewrite of the Trust Policy Statement - Michael Sketch 
 
Spoke to his submission regarding Islands Trust governance, administration, 
legislation and draft rewrites of the Islands Trust Policy Statement. 
 
5.1.4 Requests for Council's Consideration - Jacinthe Eastick 
 
Endorsed the call to create a standing Governance Committee and requested a 
federation-wide definition of “residential density.” 
 
5.2 Public Comments 
 
Mary Beth Rondeau and Mairead Boland congratulated Trust Council on the creation of 
its new Governance Committee and endorsed the request for a provincial review.  
 
Teresa Clinton from Denman/K’ómoks spoke in support of the delegation request, that 
Trust Council endorse the call for a Fossil fuel Non-Proliferation Treaty.  
 
Jacinthe Eastick, Gabriola Island, spoke to the Local Government Act regarding housing 
agreements, public hearings and bylaw amendments. 
 

 
 
Islands Trust Council Minutes ADOPTED Page 8 of 21 
June 21 -23, 2022 
 
Michael Sketch encouraged Trust Council to address some of its governance issues 
internally before asking the province for a review. 
 
Chair Luckham heard no more requests to address Trust Council and recessed the meeting at 8:17 p.m. 
 
Wednesday, June 22, 2022 
 
There were two members of the public attending electronically when the meeting started. 
It was noted there were 82 live stream views on June 22.   
 
At 9:01 a.m., Chair Luckham reconvened the meeting with acknowledgment the meeting was being 
conducted electronically from the lands of Lək
̓
ʷəŋən speaking People, of the Esquimalt and Songhees 
Nations. 
 
There were 21 trustees present when the meeting started, absent were Trustees Wright, Thorn, 
Morrison, McConchie, Busheikin (regrets). 
  
Chair Luckham continued with the agenda as reordered by motion TC-2022-037. 
 
4.2.5 Review and Implementation of recommendations from the Governance Review, 
2022 – Briefing 
 
CAO Hotsenpiller spoke to the briefing as presented. 
 
TC-2022-054 
It was Moved by Trustee Patrick and Seconded by Trustee Brent, 
That Trust Council request the staff report 4.2.5 “Review and Implementation of 
recommendations from the Governance Review, 2022 – Briefing” be referred to 
the Governance Committee for consideration. 
CARRIED 
 
There was no objection when Chair Luckham addressed the March Trust Council 
tabled motion TC-2022-001/002, as now superseded by Trust Council’s work 
through yesterday’s motions TC-2022-051, 052 & 053. 
 
6. TRUST AREA SERVICES 
 
6.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendations as presented in items 
6.1.1 to 6.1.3. 
 
6.1.1 Trust Programs Committee Work Program Report 
 
That Trust Council approve the report as presented. 
 
6.1.2 Islands Trust Community Stewardship Awards – Briefing 
 
Receive for information. 

 
 
Islands Trust Council Minutes ADOPTED Page 9 of 21 
June 21 -23, 2022 
 
 
6.1.3 Species at Risk Program Funding and Workshop – Briefing 
 
Receive for information. 
 
6.2 Discussion / Decision Items 
 
6.2.1 Director of Trust Area Services Report 
 
DTAS Frater spoke to the report as presented. 
 
Discussion regarding Policy 2.1.14 History, Heritage and Conservation Grants-in-
aid ensued noting the budget has been spent for 2022/23. 
 
DTAS Frater to amend item 6.2.4, the draft Annual Report, “Grants-in-Aid for 
History, Heritage and Conservation” adding that grant applications were 
received for the 2021/22 year with no funds dispersed. 
 
6.2.2 Manager of Islands Trust Conservancy (ITC) Report 
 
ITC Manager Emmings introduced Chair Stamford who spoke to the report as 
presented.  
 
Manager Emmings explained the sensitivities in mapping bull-kelp regarding a 
question about its decline.  
 
6.2.3 Policy Statement Engagement Summary Reports and Next Steps – RFD 
 
Amanda Kaiser, Community Engagement Manger with ISL Engineering spoke to 
the PowerPoint (see Trust Council Quarterly meeting addendum item 6.2.3.1) 
titled Islands 2050 Phase 3 Engagement Summary.   
 
DTAS Frater introduced the request for decision (RFD). 
 
Discussion ensued on possible amendments to the draft Trust Policy Statement 
Bylaw No. 183. 
 
TC-2022-055 
It was Moved by Trustee Critchley and Seconded by Trustee Dodds, 
That Trust Council request staff to reformat the draft Trust Policy Statement to 
separate the mandatory directive policies from the remainder of the text. 
  

 
 
Islands Trust Council Minutes ADOPTED Page 10 of 21 
June 21 -23, 2022 
 
TC-2022-056 
It was Moved by Trustee Patrick and Seconded by Trustee Fast, 
That motion TC-2022-055 be amended to add “to simplify the structure and 
shorten the length to improve readability and understanding, for example” 
following “Trust Policy Statement” so that it reads: 
“....reformat the draft Trust Policy Statement to simplify the structure and 
shorten the length to improve readability and understanding, for example, 
separate the mandatory directive policies...” 
 
Vice-Chair Rogers call Point of Order that the amendment significantly 
changes the original motion.  Chair Luckham did not agree with the 
Point of Order.  Discussion ensued, the question then called. 
CARRIED 
 
TC-2022-055 (as amended by TC-2022-056) 
That Trust Council request staff to reformat the draft Trust Policy Statement to 
simplify the structure and shorten the length to improve readability and 
understanding, for example, separate the mandatory directive policies from the 
remainder of the text. 
CARRIED 
 
TC-2022-057 
It was Moved by Trustee Brent and Seconded by Trustee Allen, 
That staff rewrite the policies to remove desalination from the draft policy 
statement. 
CARRIED 
 
The meeting recessed for a break at 11:10 a.m. and reconvened at 11:25 a.m.  
 
6.2.3 Policy Statement Engagement Summary Reports and Next Steps – RFD 
 
Trust Council continued discussion on potential amendments to draft Bylaw No. 
183 Trust Policy Statement. 
 
TC-2022-058 
It was Moved by Trustee Luckham and Seconded by Trustee Wolverton, 
That Trust Council requests staff to include from the report (agenda package 
page 155) items 1.8, and 1.10 (First Nations Early & Meaningful Engagement) in 
the draft Policy Statement. 
CARRIED 
TC-2022-059 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That staff be requested to develop a Glossary of Terms used in the Trust Policy 
Statement to be an appendix to that document.   
CARRIED 
  

 
 
Islands Trust Council Minutes ADOPTED Page 11 of 21 
June 21 -23, 2022 
 
TC-2022-060 
It was Moved by Trustee Middleton and Seconded by Trustee Wright, 
That Trust Council request staff to provide options for draft policy language for 
the draft Policy Statement to encourage preservation of forest cover in the Trust 
Area, this will include reference to sustainable forest management practices.   
 
CARRIED 
 
The meeting recessed for lunch at 12:25 p.m. then reconvened at 1:00 p.m. There were approximately 
8-10 members of the public in attendance electronically when the meeting resumed. 
 
Chair Luckham welcomed the scheduled 1:00 p.m. session, a presentation by the Vancouver Fraser Port 
Authority.  
 
5.3 Port Optimization Initiative Session Outline/Presentation 
 
Captain Shri Madiwal gave a PowerPoint presentation regarding the Port of Vancouver’s 
early engagement results and planned next steps for further public engagement on its 
active vessel traffic management plan.  (See Trust Council Quarterly meeting addendum 
package item 5.3) 
 
Chair Luckham thanked the presenters then continued with agenda item 6.2.3. 
 
6.2.3 Policy Statement Engagement Summary Reports and Next Steps – RFD 
 
TC-2022-061 
It was Moved by Trustee Colbourne and Seconded by Trustee Wolverton, 
That Trust Council reaffirm its Reconciliation Declaration of March 2019 and its 
inherent commitment to be responsive to First Nations engagement on the 
Trust Policy Statement as dictated by the Declaration on the Rights of 
Indigenous Peoples.  
 
CARRIED 
 
TC-2022-062 
It was Moved by Trustee Fenton and Seconded by Trustee Wolverton, 
That Trust Council directs that all recommendations for policies related to the 
Policy Statement are rooted in both current and emerging western science and 
Indigenous Knowledge. 
 
Trustee Morrison joined the meeting at 1:54 p.m. 
DEFEATED 
 
  

 
 
Islands Trust Council Minutes ADOPTED Page 12 of 21 
June 21 -23, 2022 
 
TC-2022-063 
It was Moved by Trustee Fast and Seconded by Trustee Allen, 
That Trust Council request Trust Programs Committee to review recent 
engagement feedback from First Nations, referral agencies, and the public, and 
resolutions passed by June 2022 Trust Council and work with staff to develop 
recommendations for further amendments to the draft new Islands Trust Policy 
Statement Bylaw No. 183, and forward recommendations to Executive 
Committee for inclusion in the September 2022 Trust Council package. 
 
CARRIED 
 
6.2.4 2021/22 Draft Annual Report – RFD 
 
DTAS Frater presented the request for decision. 
 
Amend the draft Annual Report as discussed under item 6.2.1. 
 
TC-2022-064 
It was Moved by Trustee Peterson and Seconded by Trustee Brent, 
That the Islands Trust Council approves the 2020/21 Draft Annual Report, as 
amended, for submission to the Minister of Municipal Affairs. 
CARRIED 
 
7. ADMINISTRATIVE SERVICES / FINANCE 
 
7.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 7.1.1 to 7.1.4. 
 
7.1.1 Financial Planning Committee Work Program Report 
 
That Trust Council approve the report as presented. 
 
7.1.2 March 31, 2022 Fiscal Year Financial Results – Briefing 
 
Receive for information. 
 
7.1.3 March 31, 2022 Allocated Financial Statements – Briefing 
 
Receive for information. 
 
7.1.4 March 31, 2022 Audited Financial Statements of the Islands Trust Conservancy – 
Briefing 
 
Receive for information. 
 
7.2 Discussion / Decision Items 
 

 
 
Islands Trust Council Minutes ADOPTED Page 13 of 21 
June 21 -23, 2022 
 
7.2.1 Director of Administrative Services (DAS) Report 
 
Acting DAS Boden spoke to the report as presented. 
 
7.2.2 March 31, 2022 Islands Trust Audited Financial Statements and Audit Report - 
RFD 
 
Acting DAS Boden spoke to the request for decision (RFD). 
 
TC-2022-065 
It was Moved by Trustee Grove and Seconded by Trustee Brent, 
That Trust Council approve the audited financial statements of the Islands Trust 
including the Statement of Financial Position, the Statement of Operations, the 
Statement of Changes in Net Financial Assets, and the Statement of Cash Flows 
for the year ended March 31, 2022. 
CARRIED 
 
8. LOCAL PLANNING SERVICES 
 
Trustee McConchie joined the meeting at 2:00 p.m. 
 
8.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendation as presented in item 
8.1.1. 
 
8.1.1 Regional Planning Committee Work Program Report 
 
That Trust Council approve the report as presented. 
 
8.2 Discussion / Decision Items 
 
8.2.1 Director of Local Planning Services Report 
 
DLS Marlor spoke to the report as presented. 
 
8.2.2 Policy 5.9.1 Best Management Practices for Delivery of Local Planning Services 
to Local Trust Committees (amendments) - RFD 
 
Regional Planning Manager (RPM) Kauer presented a PowerPoint to introduce 
the request for decision (RFD). 
 
TC-2022-066 
It was Moved by Trustee Rogers and Seconded by Trustee Critchley, 
That draft policy 5.9.1 be amended by adding the words “unless a LTC requests 
that they be provided” to the end of paragraph 6.2. 
CARRIED 
  

 
 
Islands Trust Council Minutes ADOPTED Page 14 of 21 
June 21 -23, 2022 
 
TC-2022-067 
It was Moved by Trustee Fast and Seconded by Trustee Middleton, 
That Trust Council approve amended Policy “5.9.1 Best Management Practices 
for Delivery of Local Planning Services to Local Trust Committees” as shown in 
Attachment 1 and amended by motion TC-2022-006. 
CARRIED 
 
Trustee Wright left the meeting at 2:50 p.m. 
 
8.2.3 Delegation of Development Permits – RFD 
 
Regional Planning Manager (RPM) Kojima spoke to the request for decision 
(RFD). 
 
TC-2022-068 
It was Moved by Trustee Brent and Seconded by Trustee Langereis, 
That Trust Council adopt the draft ‘Land Use Permit Delegation Policy’ and that 
local trust committees be requested to consider adopting delegation bylaws. 
 
CARRIED 
The meeting recessed for a break at 3:05 p.m.  and reconvened at 3:20 p.m. 
 
8.2.4 Eelgrass and Kelp Mapping Projects Final Reports - RFD 
 
DLS Marlor spoke to the request for decision (RFD). 
 
TC-2022-069 
It was Moved by Trustee Allen and Seconded by Trustee Wolverton, 
That Trust Council refer the “Shoreline Polygon Mapping Summary Report: 
Eelgrass in the Islands Trust Area” and “Shoreline Polygon Mapping Summary 
Report: Bull Kelp in the Islands Trust Area” both dated March 2022 to local trust 
committees and Bowen Island Municipality, with a cover briefing/letter, for 
consideration in their land use planning decisions. 
CARRIED 
 
8.2.5 North Pender Local Trust Committee (NP LTC) Fees Bylaw – Briefing 
 
NP LTC members spoke to the briefing and request for plain language speaking 
notes/communications regarding the fee increases in the model bylaw. 
 
TC-2022-070 
It was Moved by Trustee Morrison and Seconded by Trustee McConchie, 
That the Trust Council direct staff to provide communication materials for 
understanding the changes in fees. 
CARRIED 
9. TRUSTEES REQUEST FOR DECISIONS 
 
9.1 Provincial Review of Islands Trust – RFD 
 

 
 
Islands Trust Council Minutes ADOPTED Page 15 of 21 
June 21 -23, 2022 
 
The request for decision (RFD) was presented by Trustee Brent.  
 
TC-2022-071 
It was Moved by Trustee Brent and Seconded by Trustee Colbourne, 
That Trust Council request the Lieutenant Governor in Council for the Province of British 
Columbia to conduct a review of the Islands Trust's mandate, governance and structure. 
 
CARRIED 
TC-2022-072 
It was Moved by Trustee Colbourne and Seconded by Trustee Brent, 
That the Islands Trust Chair, on behalf of Council, submit a letter to the Lieutenant 
Governor in Council making the review request under Section 8(2)(e) of the Islands Trust 
Act that outlines the potential scope of a review, including, but not limited to: 
a. An assessment of the optimum governance model to preserve and protect the Trust 
area pursuant to the Province’s vision for the future of the Trust area. 
b. The object of the Islands Trust Act and clarification of the mandate of the 
organization. 
c. The governance structure of the organization. 
d. The alignment of decision-making processes and structures with the Declaration on 
the Rights of Indigenous Peoples Act. 
e. The geographic scope of the organization and in particular authority over marine 
areas. 
f. The funding mechanisms provided to the organization in light of a clarified 
mandate. 
CARRIED 
 
9.2 Advocacy for Legislation to Protect Biological Diversity and Ecosystem Health - RFD 
 
Trustee Rockafella presented the request for decision.  
 
TC-2022-073 
It was Moved by Trustee Rockafella and Seconded by Trustee Wolverton, 
That Trust Council call on the Province of British Columbia, in partnership with 
Indigenous leadership, to develop and communicate in a timely way the process and 
timelines through which they will develop new legislation to protect and restore 
biological diversity and ecosystem health, in a manner consistent with the United 
Nations Declaration on the Rights of Indigenous Peoples, and with the involvement of 
local governments, civil society groups, Indigenous and scientific experts, and the 
concerned public.  
CARRIED 
  

 
 
Islands Trust Council Minutes ADOPTED Page 16 of 21 
June 21 -23, 2022 
 
TC-2022-074 
It was Moved by Trustee Rogers and Seconded by Trustee Rockafella, 
That Trust Council request the Chair to submit a resolution to Union of British Columbia 
Municipalities September 2022 convention concerning a request to the Province for 
new legislation to protect and restore biological diversity and ecosystem health.  
 
CARRIED 
 
Chair Luckham discussed the elections process for the Governance Committee being held tomorrow. 
 
By general consent, at 5:05 p.m. the meeting recessed for the day. 
 
Thursday, June 23, 2022 
 
It was reported that there were 31 livestream views on June 23
rd
 with 2-3 public in attendance 
electronically. 
 
Chair Luckham opened the meeting to the public at 9:02 a.m. giving a summary of the order of business 
remaining on the agenda. 
 
24 trustees were deemed present.  Trustee Thorn – absent; Trustee Busheikin – regrets. 
 
10. CLOSED MEETING 
 
At 9:07 a.m., the meeting was closed to the public. 
 
TC-2022-075 
It was Moved by Trustee Rogers and Seconded by Trustee Fast, 
That the meeting be closed to the public subject to Sections 90(1)(b) and (k) of the Community 
Charter in order to consider matters of personal information about identifiable individuals who 
are being considered for a municipal award and, negotiations and related discussions respecting 
the proposed provision of a municipal service that are at their preliminary stages and that, in the 
view of the council, could reasonably be expected to harm the interests of the municipality if 
they were held in public and, that staff attend the meeting. 
CARRIED 
 
At 10:30 a.m., the meeting was reopened to the public.  Chair Luckham welcomed those in attendance 
and those viewing the live stream. 
 
12. COLLABORATION / PRESENTATION 
 
12.1 Proposed National Marine Conservation Area Reserve (NMCAR) for the Southern 
Strait of Georgia 
 
James Gordon and Raven August from Parks Canada presented a PowerPoint titled 
“Briefing and Discussion Proposed SSG NMCAR Update and Next Steps”. 
 
Question and answer discussion followed. 
 

 
 
Islands Trust Council Minutes ADOPTED Page 17 of 21 
June 21 -23, 2022 
 
11. RISE AND REPORT 
 
Chair Luckham reported that the minutes of the November/December 2021 Trust Council 
in-camera meeting were adopted as presented and announced the recipients of the 2022 
Community Stewardship Awards as follows: Individual Category - Keith Erickson, Galiano Island; 
Jeanine Georgeson, Galiano Island; Will Husby, Bowen Island; Kees Ruurs, Salt Spring Island; 
Ruth Waldick, Salt Spring Island; Organization Category - Salt Spring Natural Cemetery, Salt 
Spring Island; Other Category - Chris Straw (Posthumous Nomination), Gabriola Island. 
 
13. NEW BUSINESS 
 
Nominations and Election of Governance Committee Members 
 
DLS Marlor reviewed the resolutions passed yesterday (TC-2022-051, 052 & 053) and the 
nominations/election process.   
 
Nominations for Governance Committee membership were held. 
 
TC-2022-076 
It was Moved by Trustee Brent and Seconded by Trustee Langereis, 
To nominate Trustee Middleton for the Governance Committee. 
Trustee Middleton agreed to stand. 
 
TC-2022-077 
It was Moved by Trustee Wolverton and Seconded by Trustee Rogers, 
To nominate Trustee Rockafella for the Governance Committee. 
Trustee Rockafella agreed to stand. 
 
TC-2022-078 
It was Moved by Trustee Patrick and Seconded by Trustee Wolverton, 
To nominate Trustee Stamford for the Governance Committee. 
Trustee Stamford agreed to stand. 
 
TC-2022-079 
It was Moved by Trustee Stamford and Seconded by Trustee Rockafella, 
To nominate Trustee Peterson for the Governance Committee. 
Trustee Peterson agreed to stand. 
 
TC-2022-080 
It was Moved by Trustee Langereis and Seconded by Trustee Fast, 
To nominate Trustee Scott for the Governance Committee. 
Trustee Scott declined to stand. 
 
TC-2022-081 
It was Moved by Trustee Middleton and Seconded by Trustee Brent, 
To nominate Trustee Patrick for the Governance Committee. 
Trustee Patrick agreed to stand. 
 
 

 
 
Islands Trust Council Minutes ADOPTED Page 18 of 21 
June 21 -23, 2022 
 
TC-2022-082 
It was Moved by Trustee Middleton and Seconded by Trustee Brent, 
To nominate Trustee Langereis for the Governance Committee. 
Trustee Langereis agreed to stand. 
 
TC-2022-083 
It was Moved by Trustee Brent and Seconded by Trustee Langereis, 
To nominate Trustee Critchley for the Governance Committee. 
Trustee Critchley declined to stand. 
 
TC-2022-084 
It was Moved by Trustee Brent and Seconded by Trustee Allen, 
To nominate Trustee Kaile for the Governance Committee. 
Trustee Kaile agreed to stand. 
 
TC-2022-085 
It was Moved by Trustee Luckham and Seconded by Trustee Rogers, 
To nominate Trustee Fenton for the Governance Committee. 
Trustee Fenton agreed to stand. 
 
TC-2022-086 
It was Moved by Trustee Brent and Seconded by Trustee Langereis, 
To nominate Trustee Allen for the Governance Committee. 
Trustee Allen agreed to stand. 
 
TC-2022-087 
It was Moved by Trustee Patrick and Seconded by Trustee Critchley, 
To nominate Trustee Rogers for the Governance Committee. 
Trustee Rogers declined to stand. 
 
DLS Marlor called 3 more times for any further nominations, hearing none he announced there 
were 9 trustees standing for membership on the Governance Committee and that an election 
would proceed after the nomination and election of a scrutineer. 
 
TC-2022-088 
It was Moved by Trustee Peterson and Seconded by Trustee Langereis, 
To nominate Trustee Wolverton, who agreed to stand, as scrutineer. 
CARRIED 
 
The meeting recessed for a break at 11:35 a.m. and reconvened at 11:45 a.m.   
 
The 9 nominated trustees were each given the opportunity to speak to why they chose to stand 
for the Governance Committee. 
 
After the 9 trustees presented, DLS Marlor emailed all 26 trustees the electronic voting ballots. 
 
The meeting recessed for 10 minutes while the scrutineer and staff determined the election results. 
 

 
 
Islands Trust Council Minutes ADOPTED Page 19 of 21 
June 21 -23, 2022 
 
Director of Legislative Services (DLS) Marlor announced the 7 trustees elected to the 
Governance Committee as follows, in no particular and random order: Trustees Rockafella, 
Middleton, Allen, Stamford, Patrick, Langereis, and Peterson. 
 
CAO Hotsenpiller will follow-up with the Governance Committee regarding next administrative 
steps and its inaugural meeting. 
 
TC-2022-089 
It was Moved by Trustee Wolverton and Seconded by Trustee Colbourne, 
That Trust Council members be asked to forward their comments on the Governance Review 
Report to the new standing Governance Committee. 
CARRIED 
 
14. SUMMARY/UPDATES 
 
14.1 Trustee Updates 
 
14.1.1 BC Ferries Advisory Committee Chairs 
 
Trustee Patrick noted that some BC Ferries board and executive team members 
were on Salt Spring recently, liaising with the community. 
 
14.1.2 First Nations 
 
Trustee Colbourne spoke about Gabriola Island Local Trust Committee’s work on 
a housing agreement project regarding Snuneymuxw First Nation interests, 
Elder Geraldine Manson’s/C’tasi:a recently launched book titled 
“Snuneymuxw History Written in Places and Spaces: Ancestor’s Voices—An 
Echo in Time” and finally presenting to her, Islands Trust 2019 Community 
Stewardship Award in-person, delayed due to COVID. 
 
14.1.2.1  Xwe-etay/Lasqueti Archaeology Project - Trustee Johnston 
 
Chair Luckham thanked Trustee Johnston for his written submission, 
received for information. 
 
14.1.3 Gulf Islands National Park Reserve Advisory Committee (GINPRAC) 
 
Trustee Middleton noted that no meaningful outreach has occurred between 
GINPRAC and First Nations but that a trustee should continue to be appointed 
to GINPRAC each term while the Saturna Parks Liaison Committee continues to 
work with the National Park’s superintendent. 
 
Continue to note that this role is a trustee appointment and to flag this item 
after the local government election. 
 
14.1.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) 
 

 
 
Islands Trust Council Minutes ADOPTED Page 20 of 21 
June 21 -23, 2022 
 
Trustee Patrick noted that SSIWPA strategic planning is underway to create 
coordinated planning activities with a number of agencies with logos. 
 
14.1.5 Atl'ka7tsem/Howe Sound Community Forum (A/HSCF) 
 
Trustee Rogers reported that the A/HSCF subsumed administratively with the 
UNESCO Átl’ka7tsem/Howe Sound Biosphere Reserve which is looking for 
funding. 
 
14.1.6 Southern Gulf Islands Forum 
 
Trustee Wolverton noted the forum continues to meet however the most 
recent meeting, regarding anchorages, was postponed. 
 
14.1.7 Baynes Sound Forum (BSF) 
 
Trustee Critchley described a recently held BSF where Minister Osborne, of the 
new Ministry of Land, Water and Resource Stewardship (as well as Fisheries) 
attended.  He urged trustees to read the minister’s mandate letter, create staff-
to-staff relationships and review its new coastal marine strategy. Also, two 
presentations on herring were received and a Department of Fisheries and 
Oceans (DFO) project with K’ómoks First Nation called Area-Based Aquaculture 
Management was discussed. 
 
Trustee Scott mentioned presenter Denise Smith, Sliammon First Nation 
(Tla’amin Nation) who attended the forum and recognized the senior herring 
managers from DFO who also attended. 
 
Trustee Kaile left the meeting at 12:27 p.m.  
 
14.1.8 Freighter Anchorages Update 
 
Chair Luckham referenced yesterday’s Port Authority presentation, item 5.3. 
 
14.2 Trust Council Priorities Chart 
 
Received for information. 
 
14.3 Proposed September Trust Council Agenda Program 
 
The draft 3-day schedule was received for information. 
 
It was suggested to hold a longer trustee roundtable discussion/session and for trustees 
to send in agenda item requests to Executive Committee. 
 
14.4 Disposition of Delegations and Public Comment Requests 
  

 
 
Islands Trust Council Minutes ADOPTED Page 21 of 21 
June 21 -23, 2022 
 
Regarding item 5.1.1 Denman Island Climate Action Network - Patti Willis delegation 
presentation. 
 
TC-2022-090 
It was Moved by Trustee Critchley and Seconded by Trustee Fenton, 
That the Islands Trust formally endorse the call for a Fossil fuel Non-Proliferation Treaty, 
and further that the Chair on behalf of Trust Council, send a letter to the Prime Minister 
of Canada and the Premier of B.C. urging the Canadian and B.C. governments to support 
the global initiative for a Fossil Fuel Non-Proliferation Treaty. 
CARRIED 
 
 
15. STRATEGIC PLAN (Amendments) - None 
 
16. CORRESPONDENCE  
 
All correspondence, items 16.1 to 16.7, were received for information. 
 
16.1 Gulf Islands Alliance re: Governance Review letter dated March 29, 2022 
16.2 Gulf Islands Alliance re: Governance Review email dated May 17, 2022 
16.3 Minister Alghabra re: concerns about air pollution scrubbing and dumping from 
vessels in Canadian waters email dated May 19, 2022 
16.4 H. Holm submission to June 21-23, 2022 Trust Council dated June 2, 2022 
16.5 M. Rondeau re: June 8th EC Support for Letter to Lieutenant Governor email dated 
June 5, 2022 
16.6 M. Gang re: RFD suggesting a letter to the BC Lieutenant Governor email dated June 5, 
2022 
Same letter received from R. McCuaig, Denman Island June 5, 2022 
16.7 G. Leroux re: Governance Proposals EC MTG email dated June 7, 2022 
 
17. NEXT MEETING 
 
The next Trust Council quarterly meeting is scheduled for September 20 -22, 2022 to be held 
electronically. 
 
18. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 12:43 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder